05/01/2007 - City Council Regular
AGENDA
EAGAN CITY COUNCIL
EAGAN MUNICIPAL CENTER BUILDING
May 1, 2007
6:30 P.M.
1. ROLL CALL & PLEDGE OF ALLEGIANCE
11. ADOPT AGENDA (At approximately 8: 00 p.m. the Council will take a short recess)
III. RECOGNITIONS & PRESENTATIONS
IV. CONSENT AGENDA
A. APPROVE MINUTES
P. Ito B. PERSONNEL ITEMS
1.7 C. APPROVE CHECK REGISTERS
$ D. APPROVE Polices and Procedures Regarding Public Access to Government Data and ADOPT Resolution
appointing the Responsible Authority
P. ,,30 E. RECEIVE Easement Vacation Petition and Schedule Public Hearing (June 5, 2007), Lot 6, Block 1, Brittany 2°d
Addition
P. 33F. APPROVE Agreement with Shred-It to provide document destruction services for the City of Eagan
3~ G. APPROVE Temporary 3.2 Percent Malt Liquor License for the Eagan Lions Club for the Fourth of July Celebration
(July 3-4, 2007) and waive the $25 license fee
F qb H. APPROVE Temporary On-Sale Liquor License for the Twin Cities Good Tim Softball League
4q 1. APPROVE Construction Loan Disbursement Agreement with Dakota County Community Development Agency
and Cedar Bluffs Homeowners Association for the Cedar Bluffs Housing Improvement District
p• ~rJ J. RECEIVE Easement / Right-of-Way Vacation Petition and Schedule Public Hearing (June 5, 2007), Boulder Lakes
Business Park / Delaware Estates
419 K. RECEIVE Bids and Award Contract for Contract 06-01 (TH 149, TH 55 - Albano Trail - Reconstruction)
Pf • 5 1 L. RECEIVE Bids and Award Contract for Contract 07-02 (City-Wide Sanitary Sewer Lining)
f~. 5i/M. AUTHORIZE Variance to Construction Activity Noise Regulations (Ordinance Section 10.37) for County Highway
77 Overlays
ba N. ACCEPT $2,000 Grant from the Eagan Foundation for the Eagan Police Explorers
V. PUBLIC HEARINGS
P- (A( A. PROJECT 905R, Lebanon Hills / Long Acres (Drainage Improvements)
P 113 B. CERTIFICATION of Delinquent False Alarm Bills
( J J5 C. CERTIFICATION of Delinquent Weed Cutting Bills
p. 1 1'7 D. CERTIFICATION of Delinquent Utility Bills
VI. CITY ORGANIZATIONAL BUSINESS
-,Ijj A. APPOINTMENT OF ADVISORY COMMISSION MEMBERS FOR 2007
VII. OLD BUSINESS
VIII. NEW BUSINESS
PP, y 2A. CONDITIONAL USE PERMIT - Central Irrigation - A Conditional Use Permit for outdoor storage located at 2797
Eagandale Blvd. on Lots 8 & 9, Block 3, Eagandale Center Industrial Park in the NW '/e of Section 03.
57 B. PLANNED DEVELOPMENT AMENDMENT - Yankee Doodle Professional Building - A Planned Development
Amendment to allow building signage located at 1519 Central Parkway on Lot 1, Block 1, Yankee Doodle
Professional Building in the NE '/G of Section 09.
IX. LEGISLATIVEANTERGOVERNMENTAL AFFAIRS UPDATE
X. ECONOMIC DEVELOPMENT AUTHORITY
,p, A. Call to Order
B. Adopt Agenda
~17&C. Approve Minutes
D. Old Business
1. CEDAR GROVE REDEVELOPMENT DISTRICT -Approve Extension of Occupancy Agreement for Minsk
Market at 3992 Sibley Memorial Highway to September 1, 2007
E. New Business
F. Other Business
G. Recess to Executive Session - The EDA will recess to an executive session to discuss possible acquisition of the
Mediterannean Cruise property at 3945 Sibley Memorial Highway. The EDA meeting will adjourn at the close of that
discussion.
XI. ADMINISTRATIVE AGENDA
XII. VISITORS TO BE HEARD (for those persons not on agenda)
XIII. ADJOURNMENT
The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities and
employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or
status with regard to public assistance. Auxiliary aids for persons with disabilities will be provided upon advance notice of at least 96
hours. If a notice of less than 96 hours is received, the City of Eagan will attempt to provide such aid.
A City of Eap ho
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: APRIL 27, 2007
SUBJECT: AGENDA INFORMATION FOR MAY 1, 2007 CITY COUNCIL MEETING
ADOPT AGENDA
After approval is given to the May 1, 2007 City Council agenda, the following items are in order
for consideration.
Agenda Information Memo
May 1, 2007 Eagan City Council Meeting
CONSENT AGENDA
The following items referred to as consent items require one (1) motion by the City Council. If the
City Council wishes to discuss any of the items in further detail, those items should be removed
from the Consent Agenda and placed under Old or New Business unless the discussion required is
brief.
A. APPROVE MINUTES
ACTION TO BE CONSIDERED:
To approve the minutes of the April 17, 2007 regular City Council meeting and minutes of the
April 10, 2007 Special City Council meeting as presented or modified.
ATTACHMENTS:
• Minutes of the April 4, 2007 regular City Council meeting are enclosed on pages 3
through J-.
• Minutes of the April 10, 2007 Special City Council meeting are enclosed on pages C
through ~5
MINUTES OF A REGULAR MEETING OF THE
EAGAN CITY COUNCIL FT
Eagan, Minnesota
April 17, 2007
A Listening Session was held at 6:00 p.m. in the Eagan Room prior to the regular City Council meeting. Present
were Mayor Maguire, Councilmembers Fields, Carlson, Tilley and Bakken. Doug Hestner discussed the signage on
City buildings regarding guns not being welcome on the premises. He requested that Council take action to have the
signs removed. Councilmembers concurred that the signs should remain. Eric Hedke and Betty Fedde representing
the Charter Commission discussed expenditures submitted to the City for payment. After discussion there was no
direction to place the request on a regular City Council meeting agenda for any further consideration.
A regular meeting of the Eagan City Council was held on April 17, 2007 at 6:30 p.m. at the Eagan Municipal Center.
Present were Mayor Maguire, Councilmembers Fields, Carlson, Tilley and Bakken. Also present were City
Administrator Tom Hedges, Community Development Director Jon Hohenstein, Public Works Director Tom
Colbert; City Attorney Mike Dougherty, and Administrative Secretary / Deputy Clerk Mira Pepper.
AGENDA
Councilmember Tilley moved, Councilmember Fields seconded a motion to approve the agenda as presented.
Aye:5 Nay:0
RECOGNITIONS AND PRESENTATIONS
There were no recognitions or presentations.
CONSENT AGENDA
Councilmember Bakken moved, Councilmember Tilley seconded a motion to approve the consent agenda as
presented. Aye: 5 Nay: 0
A. Minutes. It was recommended to approve the minutes of the April 4, 2007 regular City Council meeting as
presented.
B. Personnel Items.
1. It was recommended to approve the hiring of John Rogers as a Crime Analyst in the Police
Department.
2. It was recommended to approve the hiring of Jordan Hirman as a manager-on-duty at the Campus
Facilities.
3. It was recommended to accept the letter of resignation from Virgil Stewart, full-time custodian at
the Community Center.
C. Check Registers. It was recommended to ratify the check registers dated April 5, 2007 and April 12, 2007
as presented.
D. Liquor License. It was recommended to approve the off-sale liquor license for Brar Enterprises, Inc., dba
Blackhawk Liquor, 4130 Blackhawk Road.
E. Tobacco License. It was recommended to approve a Tobacco License for Brar Enterprises, dba Blackhawk
Liquor, 4130 Blackhawk Road.
F. Surplus Property. It was recommended to declare bicycles, unclaimed property and miscellaneous City
property to be surplus and sold at the Burnsville city auction on May 5, 2007.
G. Contract. It was recommended to approve a contract with the City of Burnsville for auction services in
conjunction with the City of Burnsville auction to be held on May 5, 2007.
H. Interpreter Services. It was recommended to approve the agreement with Language Line Services, Inc. to
provide over-the-phone interpreter services.
1. Delinquent Accounts Receivable Write-Off. It was recommended to approve delinquent accounts
receivable write off ($982.28) for the interim use permit - 4355 South Robert Trail.
J. Tree Maintenance Contractor License. It was recommended to approve a Tree Maintenance Contractor
License for Greenwaldt Tree Trimming, 21553 30`h Avenue, Randall, MN.
K. Proiect 952. It was recommended to receive a petition and authorize the preparation of a Feasibility Report
by the City Engineer for Project 952 (Boulder Lakes - Street & Utility Improvements).
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April 17, 2007 F
Page 2
L. Contract 06-05. It was recommended to approve Change Order No. 1 (misc. street repair) to Contract 06-
05 (Blackhawk Road / Galaxie Avenue & Cliff road - Intersection Improvements) and authorize the Mayor
and City Clerk to execute all related documents.
M. Extension of Final Subdivision. It was recommended to approve a 120 day extension of the Final
Subdivision approval for De Witt Addition, to create two single-family lots upon 0.7 acres of land located
at 2804 Vilas Lane in the NW of Section 3.
N. Establishment of Task Force. It was recommended to authorize the establishment of an Ad Hoc Economic
Goals and Policy Group to recommend an economic development vision, goals and policies for
consideration in the Comprehensive Guide Plan update and to authorize staff to investigate a possible
facilitator for the group.
0. Thomson Expansion Project. It was recommended to approve a resolution to call for a Public Hearing on
June 5, 2007 on the proposed establishment of a Project Plan and Economic Development Tax Increment
Financing District for the potential expansion of the Thomson-West's Eagan Campus.
P. Request for Street Name Change. It was recommended to accept the request to consider the name change
of 815` Street, west of Coachman Road, to Hunt Drive.
Q. Agreement. It was recommended to approve an agreement between U-CARE and the City of Eagan to
provide an Enhance Fitness program for U-CARE members at the Eagan Community Center.
R. Contract. It was recommended to approve entering into a contract with Smarte Carte to provide locker
rentals at Cascade Bay and authorize the Mayor to sign the appropriate documents.
S. Donation. It was recommended to accept a donation of $4000 from City & County Credit Union for the
Eagan Market Fest 2007.
T. Alternate to Steering Committee. It was recommended to appoint Jon Hohenstein, Director of Community
Development, as the alternate to the Robert Street Corridor Steering Committee.
U. Comprehensive Guide Plan Amendment. It was recommended to direct staff to initiate technical
corrections to the Land Use and Parks and Recreation sections of the Comprehensive Guide Plan.
V. Contract 06-01. It was recommended to acknowledge the rejection of bids and authorize a variance to the
Construction Activity Noise Regulations to allow construction activity between the hours of 4.00 a.m. and
12:00 a.m. (midnight), Monday through Saturday for Contract 06-01 (TH 149 - Upgrade).
W. Arbor Day / Month. It was recommended to acknowledge Eagan as the recipient of the 2006 Tree City
USA Award from the National Arbor Day Foundation, and approve the Arbor Day Resolution setting
Thursday, May 17 as Arbor Day and May, 2007 as Arbor Month in the City of Eagan.
PUBLIC HEARINGS
There were no public hearings.
OLD BUSINESS
PLANNED DEVELOPMENT AMENDMENTS - SAM'S CLUB
City Administrator Hedges noted that this request for planned development amendments to allow a temporary
greenhouse for outdoor seasonal sales and an extension of hours for the motor fuel facility on property located at
3035 Denmark Drive was tabled at the April 4, 2007 City Council meeting to allow discussion with the applicant
regarding the modification to the proposed location of the greenhouse. Community Development Director
Hohenstein provided an overview of the planning report.
Dave Koecheler, Sam's Club, discussed the proposed location for the greenhouse and indicated he had no problem
with relocating the site of the outdoor sales.
Councilmember Carlson moved, Councihnember Fields seconded a motion to approve a Planned Development
Amendment to allow a temporary greenhouse for outdoor seasonal sales on property located (per the site design
highlighted in blue dated April 17, 2007) at 3035 Denmark Drive, legally described as Lot 3, Block 1, Eagandale
Center Industrial Park Number 9, in the NE of Section 10, subject to the following conditions: Aye: 5 Nay: 0
1. An Amendment to the Planned Development Agreement shall be executed and recorded against the
property at the Dakota County Recorder's office.
2. The seasonal sales shall be allowed between the dates of April 1 and July 1 each year.
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Eagan City Council Meeting Minutes
April 17, 2007
Page 3 ~ r
3. A building permit is required prior to construction of the greenhouse each year. r
4. Only one seasonal sale or outdoor event shall occur at one time subject to City Ordinances.
5. All sales should cease and the structures should be removed by July 0 each year.
6. The site shall be kept in a neat and orderly manner and the display of items shall not interfere with
pedestrian safety, vehicular movement, emergency access and existing business activities.
7. Any storage and display of plant materials outside the greenhouse shall not extend beyond the width of the
greenhouse itself, or more than 8 feet from the end of the greenhouse wall. Additionally, any outside
displays shall be contained within an enclosure such as a temporary fence.
8. Hours of operation shall be between the hours of 7:00 a.m. and 8:30 p.m. Monday through Saturday, and
10:00 a.m. and 6:00 p.m. Sundays.
9. This Amendment is intended to supplement and amend the existing Planned Development Agreement. All
other conditions and provisions of the existing Planned Development Agreement shall remain in full force
and effect.
Councihnember Carlson moved, Councihnember Tilley seconded a motion to approve a Planned Development
Amendment to allow an extension of hours for the motor fuel facility on property located at 3035 Denmark Drive,
legally described as Lot 3, Block 1, Eagandale Center Industrial Park Number 9, in the NE of Section 10, subject
to the following conditions: Aye: 5 Nay: 0
1. An Amendment to the Planned Development Agreement shall be executed and recorded against the
property at the Dakota County Recorder's office.
2. There shall be an attendant at the fueling facility at all times during operating hours.
3. The motor fuel facility shall operate only between the hours of 5:00 a.m. and 10:00 p.m. Monday through
Sunday.
4. This Amendment is intended to supplement and amend the existing Planned Development Agreement. All
other conditions and provisions of the existing Planned Development Agreement shall remain in full force
and effect.
NEW BUSINESS
PLANNED DEVELOPMENT AMENDMENT AND FINAL PLANNED DEVELOPMENT - CERASIS
City Administrator Hedges introduced this item regarding a planned development amendment to change the
approved use from daycare to office, upon approximately 1.95 acres located on property in the NW '/a of Section 12.
Community Development Director Hohenstein gave a staff report.
Quinn Hutson, representing Cerasis, was present to answer any questions of the Council.
Councilmember Fields moved, Councilmember Carlson seconded a motion to approve a Planned Development
Amendment to change the approved use from daycare to office, upon approximately 1.95 acres located on property
legally described as Lot 1, Block 3, Oakview Center, in the NW of Section 12, subject to the following conditions:
Aye: 5 Nay: 0
1. A Final Planned Development shall be required and an agreement be prepared and recorded at the Dakota
County Recorder's Office prior to issuance of a building permit. The following plans are required for the
Final Planned Development.
2. All green and landscaped areas shall be irrigated.
3. The applicant shall submit a revised landscape Plan that removes the retaining wall and landscaping from
the drainage and utility easement located on the east side of the property.
4. The Landscape Plan shall be reviewed when the proof of parking area is developed and additional plantings
may be required west of the drive aisle to appropriately screen the additional parking area.
5. This development shall install nine Category B trees to fulfill the tree mitigation obligation for Oakview
Center as shown on the Landscape Plan.
6. Site lighting shall be through 400 watt metal halide fixtures pole-mounted at a height of 20 feet. All fixtures
shall be downcast and shielded to prevent glare. Any building mounted security lighting shall also be
shielded and downcast to prevent glare.
7. Building signage shall comply with City Sign code requirements.
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Eagan City Council Meeting Minutes AN
Apri
l 17, 2007
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8. This site is allowed one free-standing monument sign. All such signs must be set back a minimum of 10
feet from all property lines.
9. The monument sign base shall be constructed of the same materials used for the principal building.
10. The property owner shall be required to enter into an agreement with the City for the winter maintenance of
the small portion of Courthouse Lane between the proposed east entrance and the temporary cul-de-sac,
until Courthouse Lane is extended to the east, in a form acceptable to the City Attorney.
Councilmember Fields moved, Councilmember Tilley seconded a motion to approve a Final Planned Development
for a 10,291 square foot office building upon 1.95 acres (lot 1, Block 3, Oakview Center), in the NW of Section
12. Aye: 5 Nay: 0
REZONING AND PRELIMINARY SUBDIVISION (DODD PARKSIDE)
DODD PARKSIDE, LLC
City Administrator Hedges introduced this item regarding a rezoning from A, Agriculture, to R-1, Single family, and
a preliminary subdivision to create 12 single family lots on approximately 5.08 acres on property located at 4920
Dodd Road. Community Development Director Hohenstein gave a staff report.
Ken Rosland, applicant, addressed the concerns that were expressed by neighboring property owners at the Advisory
Planning Commission meeting.
Councilmember Tilley moved, Councilmember Fields seconded a motion to approve a rezoning from A, Agriculture,
to R-1, Single family, of approximately 5.08 acres located at 4920 Dodd Road in the SW of Section 36. Aye: 5
Nay: 0
Councilmember Tilley moved, Councilmember Fields seconded a motion to approve a Preliminary Subdivision to
create 12 single family lots upon approximately 5.08 acres for property located at 4920 Dodd Road in the SW 1/4 of
Section 36, subject to the following conditions: Aye: 5 Nay: 0
1. The developer shall comply with these standards conditions of plat approval as adopted by Council on
February 2, 1993: A1, B1, B2, B3, B4, C1, C2, C3, and D1.
2. The property shall be platted.
3. Architectural design and construction methods should incorporate sound attenuation standards sufficient to
achieve an interior sound level of 45 dBA on those structures adjacent to Highway 3 and those within 750'
of the Gun Club.
4. The developer shall record a covenant and declaration as notification to future buyers that the development
is within 750' of the Gun Club.
5. A detailed grading, drainage, erosion, and sediment control plan shall be prepared in accordance with
current City standards and codes prior to final subdivision approval.
6. All erosion/sediment control plans submitted for development and grading permits shall be prepared by a
designer who has received current Minnesota Department of Transportation (MNDOT) training, or
approved equal training as determined by the City Engineer in designing stormwater pollution prevention
plans.
7. All personnel responsible for the construction and management of erosion/sediment control devices, and the
establishment of vegetation for the development, shall have received Erosion/Sediment Control site
management certification through the University of Minnesota, or approved equal training as determined by
the City Engineer.
8. Erosion control measures shall be installed and maintained in accordance with City code and engineering
standards.
9. All existing well and septic systems on the site shall be abandoned in accordance with Dakota County and
City standards as part of this development.
10. The developer shall obtain a MNDOT drainage permit prior to final subdivision approval for the proposed
outlet drainage onto Highway 3 right-of-way.
11. The outlet from the proposed pond shall be constructed with an outlet skimmer structure in accordance with
City engineering standards.
12. The developer shall provide storm water management to control rates of storm water runoff to adjacent
properties to less than or equal existing runoff rates. [n
Eagan City Council Meeting Minutes
April 17, 2007
Page 5 F~
13. A public improvement project and award of a contract providing for the construction of a lift station to
serve the development and the surrounding area, shall be approved prior to final subdivision approval for
this development.
14. The developer shall be responsible for the extension of water main within Dodd Road to the development.
15. The proposed street (Street B) shall be constructed with a temporary cul-de-sac turnaround with a pavement
diameter minimum of 90 feet, in accordance with City code and the preliminary site plan.
16. The developer shall provide a temporary public easement over the temporary cul-de-sac in the southeast
corner of the development.
17. The developer shall be required to enter into an agreement with the City for the winter maintenance of the
small portion of the public street leading from the existing house driveway, in a form acceptable to the City
Attorney.
18. This development shall be responsible for a warranty requirement stating that any preserved/transplanted
tree which is not alive or in a healthy state, as determined by the City, or which subsequently dies due to
construction activity within one (1) year after the date of project closure, shall be removed by the Applicant
and replaced with a new, healthy tree meeting the same size requirements within eight (8) months of
removal.
19. This development shall be responsible for a cash parks dedication for the newly created lots.
20. This development shall be responsible for a cash trails dedication for the newly created lots.
21. To be compliant with standards set forth in the Water Quality Management Plan, this development shall
construct the stormwater treatment basin in accordance with City standards. The area of the parcel that does
not drain to the basin shall be subject to water quality cash dedication.
COMPREHENSIVE GUIDE PLAN AMENDMENT - MANLEY COMMONS
City Administrator Hedges introduced this item regarding a Comprehensive Guide Plan Amendment that would
change the land use designation from Office Service to Retail Commercial for property located at the southwest
corner of Pilot Knob Road and Buffet Way. Community Development Director Hohenstein gave a staff report.
Kurt Manley, Manley Commercial, discussed the need for convenience amenities in the area.
Councilmember Tilley moved, Councilmember Fields seconded a motion to direct staff to submit to the
Metropolitan Council a Comprehensive Land Use Plan Amendment that would change the land use designation
from O/S, Office/Service, to RC Retail Commercial, for property located at the southwest corner of Pilot Knob
Road and Buffet Way in the EN 1/4of Section 4. Aye: 5 Nay: 0
ORDINANCE AMENDMENT
CITY OF EAGAN
City Administrator Hedges introduced this item regarding an Ordinance Amendment to Chapter 11, to permit
community service activities (i.e. food shelf, education, training, etc.) as accessory uses in the Public Facility
Zoning District. Community Development Director Hohenstein gave a staff report.
Councilmember Fields moved, Councilmember Tilley seconded a motion to approve an Ordinance Amendment
to Chapter 11, to permit community service activities (i.e. food shelf, education, training, etc.) as accessory uses
in the Public Facility Zoning District. Aye: 5 Nay: 0
LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE
There were no updates.
ADMINISTRATIVE AGENDA
City Administrator Hedges discussed a proposed Land Use Agreement with Blue Cross Blue Shield for use of
their property for soccer fields .
Councihmember Fields moved, Councihmember Bakken seconded a motion to approve a Land Use Agreement
with Blue Cross Blue Shield for the Provision of Public Soccer Fields on Blue Cross Land. Aye: 5 Nay: 0
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Eagan City Council Meeting Minutes
April 17, 2007
Page 6 n
VISITORS TO BE HEARD
There were no visitors who wished to be heard.
Councilmember Tilley moved, Councilmember Bakken seconded a motion to adjourn the meeting at 7:30 p.m.
Date Administrative Secretary / Deputy City Clerk
If you need these minutes in an alternative form such as large print, Braille, audio tape, etc., please contact the City
of Eagan, 3830 Pilot Knob Road, Eagan, MN 55122, (651) 675-5000, (TDD phone: (651) 454-8535).
The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities,
facilities and employment without regard to race, color, creed, religion, national origin, sex, disability, age, sexual
orientation, marital status or status with regard to public assistance.
MINUTES
SPECIAL CITY COUNCIL MEETING
TUESDAY, APRIL 10, 2007
5:30 P.M.
EAGAN ROOM - EAGAN MUNICIPAL CENTER
City Council members present: Mayor Maguire, Councilmembers Bakken, Carlson,
Fields and Tilley.
City staff present: City Administrator Hedges, Assistant to the City Administrator Miller,
Director of Administrative Services VanOverbeke, Community Development Director
Hohenstein, Public Works Director Colbert, Superintendent of Enterprise Operations Mesko,
Director of Parks and Recreation Seydell Johnson, Superintendent of Parks Olson and City
Engineer Matthys. Also present were members of the City's Advisory Parks and Recreation
Commission.
1. ROLL CALL AND AGENDA ADOPTION
City Administrator Hedges requested that an item be added to the agenda to discuss the
bids for the upgrade of Highway 149. The City Council directed the item be added to the agenda
after Visitors to be Heard.
City Administrator Hedges requested the Council discuss a Sister City Program with a
community in Ireland. The Council directed the items to Other Business.
City Administrator Hedges requested time on the agenda to provide an update on the
Dakota County Physical Development Committees and a brief discussion regarding Diffley
Marketplace. The Council directed the item to Other Business.
Councilmember Tilley moved; Councilmember Fields seconded a motion to adopt the
agenda with the changes.
Aye: 5, Nay: 0
11. VISITORS TO BE HEARD
There were no visitors to be heard.
III. RECEIPT OF BIDS/CONTRACT AWARD (TH 149)
City Administrator Hedges introduced the item noting that the City of Eagan has assumed
the role of the lead agency for the reconstruction and upgrading of TH 149 from TH 55 to
Albano Trail in Inver Grove Heights. Hedges added that on March 22, 2007 bids were received
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Special City Council Minutes
April 10, 2007
Page 2
for the project and the lowest responsible bidder was determined. Hedges noted when the
bidding information was submitted to MnDOT and the Federal Highway Administration
(FHWA), they informed the City that they would not accept the City's bidder qualification
process and would withhold their respective funding of the project if the City proceeded with the
contract award, even the contract,was awarded to the low bidder. It was the suggestion of
MnDOT and FHWA that the City reject all bids and re-advertise for new bids without a bidder
qualification requirement.
Public Works Director Colbert further commented on the situation with MnDOT and
FHWA, and noted that City staff is investigating possible specification wording that will require
the contractor to assume the risk of any additional costs if they could not substantially complete
the contract in 2007.
The City Council discussed the role of the City in the TH 149 project. Mayor Maguire
encouraged those who previously submitted bids to again bid on the project. Maguire also noted
that he would not take public testimony from those submitting bids in order not to compromise
the bidding process.
Councilmember Carlson moved, Councilmember Tilley seconded a motion to reject the
bids for contract 06-01 and authorize the advertisement for a new bid opening to be held at 10:30
a.m. on April 24, 2007.
Aye: 5, Nay: 0
IV. PARKLAND ACQUISITION CRITERIA
City Administrator Hedges introduced the item noting that the City Council charged the
Advisory Parks and Recreation Commission (APrC) with developing criteria and a process to
review potential land parcels that might be considered for acquisition. Parks and Recreation
Director Johnson noted that as part of the Patrick Eagan Park Master Plan, the consultants were
asked to develop criteria and a process for evaluating and prioritizing potential parkland
additions. APrC Chair Dorothy Peterson summarized the discussion that the APrC has had with
respect to the acquisition criteria. Superintendent of Parks Olson provided an overview of the
proposed criteria.
The City Council discussed the criteria tool being proposed.
Councilmember Fields moved, Councilmember Bakken seconded a motion to approve
the analytical tool developed for evaluating parcels that may be considered for a future
acquisition. Aye: 5, Nay: 0
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April 10, 2007
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V. COMP GUIDE PLAN REVIEW (PARKS CHAPTER)
City Administrator Hedges introduced the item noting that the State requires
municipalities to update their Comprehensive Guide Plan every ten years and 2008 is the
deadline for the next required update. APrC Chair Dorothy Peterson noted that a good portion of
the work needed to update the Parks and Recreation section of the plan was completed during the
20/20 vision process of 2005/2006. Parks and Recreation Director Johnson noted that the 20/20
vision process gathered public input as well as other data in order to project the future of Parks
and Recreation facilities and services in Eagan.
The City Council discussed proposed changes to the Comprehensive Guide Plan with
regard to the golf designation.
The City Council directed staff to include an item on an upcoming City Council agenda
to clarify in the Parks and Recreation section of the 2000 Comprehensive Guide Plan that
privately owned recreation amenities are not considered part of the City's recreation system.
Council noted that this would include the removal of the identification of the privately owned
golf courses from the comprehensive plan of the Parks and Recreation system map. The Council
also indicated that it would be appropriate to include a summary of privately held recreation
amenities in the Parks and Recreation section of the update.
Community Development Director Hohenstein noted that the City Attorney has
suggested that the City initiate an amendment that would correct an oversight on the zoning/land
use consistency matrix found in the land use section of the Comprehensive Guide Plan.
Hohenstein noted that this item could also be included for future Council consideration at an
upcoming City Council meeting.
The City Council reviewed and discussed the recommendation of the APrC with regard
to inclusions in the updated Comprehensive Guide Plan.
APrC member Danner raised questions regarding the land use designation of the river
front property in Eagan.
Councilmember Carlson moved, Councilmember Fields seconded a motion to approve
the updated section of the 2008 City Comprehensive Plan that pertains to the Parks and
Recreation section.
Aye: 5, Nay: 0
VI. DIFFLEY MARKETPLACE UPDATE
City Administrator Hedges provided background information regarding the Dakota
County Physical Development Committee discussion on April 10, 2007 regarding Diffley
Special City Council Minutes
April 10, 2007
Page 4
Marketplace. Hedges noted that should the City Council wish to discuss the matter, they could
recess to Executive Session.
Mayor Maguire moved, Councilmember Fields seconded a motion to recess the City
Council to Executive Session.
Aye: 5, Nay: 0
The City Council recessed to Executive Session at 6:33 p.m.
The Council reconvened the regular City Council Workshop at 6:58 p.m.
VII. COUNCIL STANDING COMMITTEE RECOMMENDATIONS
A. 120th Street JPA with Rosemount
City Administrator Hedge introduced the item noting that the City of Rosemount has
submitted a formal request for Eagan to enter into a Joint Powers Agreement (JPA) to allow the
planned extension of the City's sanitary sewer into the City of Rosemount to serve
approximately 166 acres of existing small lot well and septic residential property located on both
sides of TH 3 and south of 120th Street. City Administrator Hedges summarized the
recommendation of the Public Works Committee from their March 6, 2007 committee meeting.
City Engineer Matthys noted to the City Council that the City of Eagan has informed
Rosemount of an interest in having 120th Street extended from Biscayne Avenue to a new
connection with TH 3 (in Rosemount) to provide another outlet for southeast Eagan. Matthys
noted that the Public Works Committee recommended that the two cities begin discussions for
creating a JPA with a term limit directly related to the 120th Street extension and directed that
this item be presented to the full Council for consideration.
Councilmember Fields moved, Councilmember Tilley seconded a motion to authorize the
preparation of a Joint Powers Agreement with Rosemount for the extension of utilities with
qualifying criteria of concurrent construction of 120th Street from Biscayne Avenue to TH 3.
Also included with the motion was direction that each JPA be carefully prepared to provide
Eagan with review and approval opportunities of other cities' development applications.
Additionally, the rates used for JPA utility service billing to other cities should be based on the
higher of the two communities to ensure the other cities are not making money reselling Eagan's
services.
Aye: 5, Nay: 0
Special City Council Minutes
April 10, 2007
Page 5
City Administrator Hedges noted that the JPA would come before the City Council as an
agenda item once it is prepared. The City Council also requested that a community meeting be
held prior to the implementation of the JPA.
B. Parking Signne Around EHS
City Administrator Hedges introduced the item noting that at the City Council Goals
Retreat in January, concern was expressed regarding off-site parking at Eagan High School.
Hedges added that the consideration of signage modifications to more clearly distinguish areas of
different parking restrictions was directed to the Public Works Committee for review.
The City Council discussed the issue and directed the Public Works Committee to further
review parking concerns on States Avenue and Pennsylvania Avenue. The Council noted that
the change being proposed to the signage is a logical next step, but further review of the parking
issue will be needed.
Councilmember Tilley moved, Councilmember Fields seconded a motion to authorize the
installation of a supplemental solid orange plate to all existing restrictive parking signs that state
"parking by permit only, 8:00 a.m. to 9:00 p.m. (7 days per week)" in the Stafford Place
neighborhood.
Aye: 5, Nay: 0
C. Campaign Signs in Right-Of-Way
City Administrator Hedges introduced the item noting that, like other units of
government, the City regulates the placement of campaign signs during election seasons.
Hedges added that despite efforts to communicate standards in advance and provide prompt
communications with candidates and campaigns, staff and the Council receive occasional
complaints regarding the code or its enforcement with regard to campaign signs. Hedges
summarized the amendments to the City sign code being proposed by the Public Works
Committee.
The City Council discussed the proposed changes.
Councilmember Tilley moved, Councilmember Fields seconded a motion to authorize the
preparation of amendments to the City sign code to:
1.) Add a definition of campaign signs to the City Code.
2.) To reduce the required set-back for campaign signs from 10 feet to 5 feet behind the curb
on City streets where no trail is present.
3.) To reduce the required set-back for signs to at least one foot behind the trail on the side of
the street furthest from the curb where a trail is present.
Aye: 5, Nay: 0
I~
Special City Council Minutes
April 10, 2007
Page 6
D. Follow-up on U.S. Climate Protection Agreement
City Administrator Hedges introduced the item noting that Mr. Bruce Goff, Eagan
resident, recently appeared before the Council at a Listening Session with a recommendation that
the City consider supporting the U.S. Mayors Climate Protection Agreement. Hedges
summarized the recommendations of the Public Works Committee with regard to participation in
the Climate Protection Agreement as well as the Cool Cities Program. The Council noted that
energy conservation is a City Council goal for 2007-2008. It was also suggested that these kinds
of energy saving initiatives be directed to the Advisory Parks and Recreation Commission.
Councilmember Bakken, as a member of the Public Works Committee, noted that the NLC
supports the cause of the U.S. Mayors Climate Protection Agreement, but would like to see
additional accountability requirements in cities participating in the Cool Cities Program.
Councilmember Tilley moved, Councilmember Fields seconded a motion to have Mayor
Maguire, on behalf of the City of Eagan, sign on to the U.S. Mayors Climate Protection
Agreement.
Aye: 5, Nay: 0
IIIV. YOUTH SUPPORTIVE HOUSING
City Administrator Hedges introduced the item noting that the purpose of the discussion
tonight is to receive a presentation and provide preliminary direction to staff and the Dakota
County Community Development Agency (CDA) regarding the possible development of a
young adult supportive housing facility in Eagan. Hedges introduced Executive Director of the
CDA, Mark Ulfers. Ulfers provided a presentation to the City Council, noting that youth
supportive housing is one of the strategies for addressing the needs of homeless and potentially
homeless young adults, many of whom have aged out of the foster care system, but have not yet
acquired skills or incomes necessary to provide for their own housing. The City Council
discussed the concept of youth supportive housing and the possible funding for such a facility.
Ulfers noted that funding is not currently projected in county programming.
Mary Beth Lundeen addressed the City Council noting that the population of homeless is
most likely underestimated at this time.
Patrick Coyne, CDA staff, responded to questions that Council had regarding youth
supportive housing. Upon further Council discussion, the Council expressed their general level
of support and enthusiasm to continue with the process to review youth supportive housing in
Eagan. It was also noted that the CDA has an excellent track record with their housing in Eagan.
The CDA noted that they would continue to study the issue and keep the City informed of any
possible developments.
I
Special City Council Minutes
April 10, 2007
Page 7
IX. AD HOC ECONOMIC DEVELOPMENT GROUP
City Administrator Hedges introduced the item noting that at the time the City Council
disbanded the Economic Development Commission and took on most economic development
functions through the Economic Development Authority, it was noted that there may be times
when an ad hoc group or task force could be convened to address particular issues. Community
Development Director Hohenstein noted that participants for such an ad hoc group could be
recruited from specific categories of businesses, similar to the approach that was used to form the
Technology Task Force and Working Group.
The City Council discussed the concept of an ad hoc economic development goals and
policy group. The Council expressed their interest in a wide breadth of knowledge and sector
representation. Additionally, the Council voiced that they would like to see a clear sense of
mission and responsibility for such a group, as well as selection criteria for interested applicants.
The City Council directed that a formation of an ad hoc economic development goals and
policy group be added to a regular City Council agenda for formal consideration.
X. OTHER BUSINESS
City Administrator Hedges informed the Council that he was contacted by LaDonna
Boyd regarding whether the City would be interested in a Sister City Program with a community
in Ireland.
The City Council discussed whether they would be interested in such an arrangement. It
was noted that the approach taken with the China sister-city program in which there was no City
connection, however, Councilmembers were able to participate, worked well. The Council
requested additional information as to the requirements of a sister-city arrangement before
coming to a conclusion on whether to initiate a formal relationship with an Ireland city.
XI. ADJOURNMENT
Councilmember Fields moved, Councilmember Tilley seconded a motion to adjourn the
meeting at 8:45 p.m.
Aye: 5, Nay: 0
I~
Agenda Information Memo
May 1, 2007 Eagan City Council Meeting
B. PERSONNEL ITEMS
Item 1. Resignation/Recreation Supervisor—
ACTION TO BE CONSIDERED:
To accept the letter of resignation from Colleen Callahan, Recreation Supervisor.
Item 2. Part-time Seasonal Concessions Workers--
ACTION TO BE CONSIDERED:
To approve the hiring of Christie Bauer, Matt Mason, Ben Eng, Meghan Chapuis, Austin
Phillips, Kyle Stevenson, Amber Stevenson, Ryan Boehne, Melanie McLean, Casey
Willmarth, Stephanie Carll and Josh Garcia as part-time seasonal concessions workers.
Item 3. Part-time Seasonal Recreation Leaders--
ACTION TO BE CONSIDERED:
To approve the hiring of Sarah Catlett, Tyler Christianson, Katy Donndelinger, Andrew
Johnson, Abigail Maruish, Lauren Miller, Brenna O'Gorman, Claire Opsahl, Amber
Stevenson and his Lynette Tej era as part-time seasonal recreation leaders.
Item 4. Part-time Seasonal Recreation Assistants—
ACTION TO BE CONSIDERED:
To approve the hiring of Benjamin Anderson, Christie Bauer, Stephanie Carll, Meghan
Galloway, Mollie Gebhart, Kassi Giles, Sarah Hannasch, Hillary Haynes, John Lauder,
Kimberlee Maczko, Megan O'Halloran, Michael Redig, Megan Schmeisser, Steph
Seidel, Kevin Stevenson and Sarah Unmacht as part-time seasonal recreation assistants.
Item 5. Part-time Seasonal Recreation Program Assistants--
ACTION TO BE CONSIDERED:
To approve the hiring of Christie Bauer and Meghan Chappuis as part-time seasonal
recreation program assistants.
IV)
Agenda Information Memo
May 1, 2007 Eagan City Council Meeting
C. RATIFY CHECK REGISTERS
ACTION TO BE CONSIDERED: To ratify the check registers dated April 19, 2007 and April
26, 2007 as presented.
ATTACHMENTS:
• Check registers dated April 19, 2007 and April 26, 2007 are enclosed without page
number.
l~
Agenda Memo
Regular City Council Meeting
May 1, 2007
CONSENT AGENDA:
D. Policies and Procedures Regarding Public Access to Government Data and
Appointment of Responsible Authority
ACTION TO BE CONSIDERED:
Adopt Polices and Procedures Regarding Public Access to Government Data and Rights
of Subject of Data.
Appoint Mira Pepper as Responsible Authority for the purpose of meeting all
requirements of Minnesota Statutes § 13.01.
FACTS:
• The State of Minnesota has enacted the Minnesota Government Data Practices
Act, (Minnesota Statute § 13.01), (MGDPA), and the City of Eagan has
implemented policies to ensure government records are properly organized and
accessible to the city employees and public to use and inspect.
• The current policy was recently reviewed by the City Attorney and staff who felt
it was necessary to revise the policy to include language regarding security
information and trade secret information.
• In addition, to be in compliance with the MGDPA, the City must appoint a
Responsible Authority.
• The Responsible Authority is the individual responsible for the collection, use,
and dissemination of any set of data on individuals, government data or summary
data.
• Mira Pepper has served as the Responsible Authority for the past six years, and
due to a name change, and in conjunction with the revised policy, must be
reappointed through adoption of a resolution.
ATTACHMENTS:
• The revised policy is attached as pages I through
• The proposed resolution for appointing the Responsible Authority is attached as page!
I F)
CITY OF EAGAN
POLICIES AND PROCEDURES REGARDING
PUBLIC ACCESS TO GOVERNMENT DATA AND
RIGHTS OF SUBJECT OF DATA
I. INTRODUCTION
This policy is adopted to comply with the requirements of the Minnesota Data Practices Act (The
"Act"), Minnesota Statute § 13.0 1, et seq.
II. RESPONSIBLE AUTHORITY
The City Council has by separate resolution appointed the Responsible Authority for compliance
with the Act. The Responsible Authority may designate any person as her Designee to be in
charge of individual files or systems containing government data and to receive and comply with
requests for government data.
III. ACCESS TO PUBLIC DATA
All information maintained by the City is public unless there is a specific statutory designation
which gives it a different classification.
A. Individuals entitled to access. Any person has the right to inspect and copy public
data. The requesting person also has the right to have an explanation of the meaning of
the data. The requesting person need not state his or her name or give a reason for the
request. However, the City may ask for clarifying information to facilitate access to data.
B. Form of request. The request for public data must be made in writing, in accordance
with the Request for Data attached as Exhibit "A" and/or other format as approved by the
Responsible Authority. A request for information relating to litigation should be made
through the City Attorney.
C. Time limits. Requests for public data will be received and processed during normal
business hours of the City. If requests cannot be processed or copies cannot be made
immediately at the time of request, it must be supplied as soon as is reasonably possible.
D. Fees. Fees may be charged only if the requesting party asks for a copy or electronic
transmittal of the data. If significant time is required, the fee will include the actual cost
of searching for, retrieving, and copying or electronically transmitting the data. The fee
may not include time necessary to separate public from non-public data. The Responsible
Authority may also charge an additional fee if the data has commercial value and is a
substantial and discrete portion of or an entire formula, compilation, program, process or
system developed with a significant expenditure of public funds. This additional fee
must relate to the actual development cost of the information.
19
In charging a reasonable fee for providing copies of public data, the Responsible
Authority shall determine the amount of such fees by taking into account the following
factors:
1. The cost of materials;
2. The cost of labor;
3. Any standard copying charges established by the City;
4. Any special costs necessary to produce copies from machine based record
keeping systems, including but not limited to computers and microfilm
systems; and
5. Mailing costs.
IV. ACCESS TO DATA ON INDIVIDUALS
Information about individual people is classified by law as public, private or confidential.
A. Individuals entitled to access.
1. Public information about an individual may be shown or given to anyone.
2. Private information about an individual may be given to:
• The individual, subject of the data, but only once every six months, unless a
dispute has arisen or additional date has been collected;
• A person who has been given access by the express written consent of the
individual data subject. The data consent must be on the form attached as
Exhibit "B" and/or other format as approved by the Responsible Authority;
• A person who is authorized access by Federal, State, or local law or court
order;
• People about whom the individual was advised at the time the data was
collected. The identity of those people must be made a part of the Tennessen
Warning; and
• Individuals within the City, members of the city council, and outside agents
(such as attorneys) whose work assignments or responsibilities reasonably
require access.
3. Confidential information may not be given to the individual subject of the data, but
may be shown or given to:
• A person who is authorized access by Federal, State, or local law or court
order
• Individuals within the City, members of city council, and outside agents (such
at attorneys) whose work assignments or responsibilities reasonably require
access
2 2,0
B. Form of request. Any individual may request, in writing, whether the City has stored
data about a person and whether that data is classified as public, private or confidential.
An Information Disclosure Request, attached hereto as Exhibit "C" and/or other format
as approved by the Responsible Authority must be completed to document who requests
and who receives this information. The Responsible Authority or Designee must
complete the relevant portions of the form. The Responsible Authority or Designee may
waive the release of this form if there is other documentation of the requesting party's
identity, the information requested, and the City's response. A request related to
litigation should be made through the City Attorney.
C. Identification of requesting party. The Responsible Authority or Designee must
verify the identity of the requesting party as the person entitled to access. This can be
done through the personal knowledge, presentation of written identification, comparison
of the data subject's signature on a consent form with the person's signature in City
records, or other reasonable means,
D. Time limits. Requests will be received and processed during normal business hours.
The response must be immediate, if possible, or within ten (10) working days if an
immediate response is not possible.
E. Fees. Fees may be charged in the same manner as for public information.
F. Summarta. Summary data is statistical records and reports derived from data on
individuals but which does not identify an individual by name or reveal any other private
or confidential data. Summary data is public. The Responsible Authority or Designee
will prepare summary data upon request, if the request is in writing and the requesting
party pays for the cost of preparation. The Responsible Authority or Designee will
attempt to notify the requestor of the anticipated time schedule to respond to a request for
summary data.
Summary data may be prepared by "blacking out" personal identifiers, cutting out
portions of the records that contain personal identifiers, programming computers to delete
personal identifiers, or other reasonable means of removing personal identifiers from
summary data.
The Responsible Authority may ask an outside authority or agent to prepare the summary
data if. (a) the specific purpose is given in writing (b) the authority or agent agrees not to
disclose the private or confidential data, and (c) the Responsible Authority determines
that access by the authority or agent does not compromise the privacy of the private or
confidential data.
G. Juvenile records. The following applies to private (not confidential) data about
individuals under the age of eighteen (18).
3 Z.
1. Parental access. In addition to the individuals listed above who may have
access to private date, a parent may have access to private information about a
juvenile subject. "Parent" means the parent or legal guardian of a juvenile data
subject, or individual acting as a parent or legal guardian in the absence of a
parent or legal guardian. The parent is presumed to have this right unless the
Responsible Authority or Designee has been given evidence that there is a state
law, court order, or other legally binding document which prohibits this right.
2. Denial of parental access. The Responsible Authority or Designee may deny
parental access to private data when the juvenile requests this denial and the
Responsible Authority or Designee determines that withholding the data would be
in the best interest of the juvenile. The request from the juvenile must be in
writing stating the reasons for the request. In determining the best interest of the
juvenile, the Responsible Authority or Designee will consider:
• Whether the juvenile is of sufficient age and maturity to explain the
reasons and understand the consequences.
• Whether denying access may protect the juvenile from physical or
emotional harm.
• Whether there is reasonable grounds to support the juvenile's reasons,
and
• Whether the data concerns medical, dental or other health services
provided under Minnesota Statutes Sections §§144.341 to 144.347. If
so, the data may be released only if failure to inform the parent would
seriously jeopardize the health of the minor.
V. DENIAL OF ACCESS
If the Responsible Authority or Designee determines that the requested data is not
accessible to the requesting party, the Responsible Authority or Designee must inform the
requesting party orally at the time of the request or in writing as soon after that as
possible. The Responsible Authority or Designee must place an oral denial in writing
upon request. This must also include the specific authority for the denial.
VI. COLLECTION OF DATA ON INDIVIDUALS
The collection and storage of information about individuals will be limited to that
necessary for the administration and management of programs specifically authorized by
the state legislature, city council, or federal government.
When an individual is asked to supply private or confidential information about himself
or herself to City personnel, the City employee requesting the information must give the
individual a Tennessen warning. This warning must contain the following:
• The purpose and intended use of the requested data;
4
• Whether the individual may refuse or is legally required to supply the
requested data;
• Any known consequences from supplying or refusing to supply the
information; and
• The identity of other persons or entities authorized by state or federal law to
receive the data.
A Tennessen warning is not required when an individual is requested to supply
investigative data to a law enforcement officer.
A Tennessen warning may be on a separate form or may be incorporated into the form
which requests the private or confidential data.
VII. CHALLENGE TO DATA ACCURACY
An individual who is subject of public or private data may contest the accuracy or
completeness of that data maintained by the City. The individual must notify the
Responsible Authority in writing describing the nature of the contest. Within 30 days,
the Responsible Authority or Designee must respond and either (a) correct the data found
to be inaccurate or incomplete and attempt to notify past recipients of the inaccurate or
incomplete date, including recipients named by the individual, or (b) notify the individual
that the Authority believes the data to be correct.
An individual who is dissatisfied with the Responsible Authority's action may appeal to
the Commissioner of the Minnesota Department of Administrations, using the contested
case procedures under Minnesota Statutes. The Responsible Authority will correct any
data if so ordered by the Commissioner.
VIII. ACCURACY OF DATA
A. Accuracy and currency of data.
1. Department heads should periodically review forms used to collect data on
individuals to delete items that are not necessary and to clarify items that may be
ambiguous.
2. All collected data is subject to disposal in accordance with the City's
records retention schedule.
B. Data safeguards.
1. Private and confidential information will be stored in files or databases
which are not readily accessible to unauthorized individuals will be secured during hours
when the offices are closed.
5 Z~
2. Private and confidential data will be kept only in City offices, except when
necessary for City business.
3. Only employees whose job responsibilities require them to have access
will be allowed access to files and records that contain private and confidential
information. These employees will be instructed to:
• Not discuss, disclose or otherwise release private or confidential data to
anyone whose job responsibilities do not require access to the data;
• Not leave private or confidential data where non-authorized individuals may
see it; and
• Shred private or confidential data before discarding.
4. When a contract with an outside party requires access to private or
confidential information, the contracting party will be required to use and disseminate the
information consistent with the Act.
IX. NONPUBLIC DATA
A. Restricted Access Under Minnesota Statutes § 13.37.
Under Minnesota Statutes § 13.37, data may be classified as nonpublic if it is considered
to be (a) "Security Information;" or (b) "Trade Secret Information."
(a) "Security Information" is defined as government data the disclosure of which
would be likely to substantially jeopardize the security of information,
possessions, individuals or property against theft, tampering, improper use,
attempted escape, illegal disclosure, trespass, or physical injury.
(b) "Trade Secret Information" is defined as government data, including a
formula, pattern, compilation, program, device, method, technique or process
(1) that was supplied by the affected individual or organization, (2) that is the
subject of efforts by the individual or organization that are reasonable under
the circumstances to maintain its secrecy, and (3) that derives independent
economic value, actual or potential, from not being generally known to, and
not being readily ascertainable by proper means by, other persons who can
obtain economic value from its disclosure or use.
In the event that a supplier of data asserts that the submitted data is nonpublic pursuant to
Minnesota Statutes § 13.37, the supplier shall, at the time the data is submitted to the
City, include a written assertion stating which parts of the submitted data are nonpublic
and the basis under Minnesota Statutes § 13.37 that qualifies the data as nonpublic (e.g.
safety system installed in the house, restrictive order against an individual).
6 Z
B. Restricted Access Under the Federal Copyright Act (FCA).
In the event that a supplier of data asserts that the submitted data is copyrighted and may
not be copied without the supplier's permission, the supplier shall, at the time the data is
submitted to the City, include a written statement noting that the data is copyrighted.
In the event a requestor seeks access to copyrighted data, the Responsible Authority or
Designee shall furnish the data for the requestor to view, but the requestor shall be
prohibited from making copies of the copyrighted data without the written permission of
the copyright holder.
7 z.~
CITY OF EAGAN
3830 Pilot Knob Road
Eagan, MN 55122
EXHIBIT "A"
REQUEST FOR DATA
This information is retained in an effort to comply with the Minnesota Data Practices Act,
Minnesota Statute §13.01.
Name: Date:
Optional
Address:
(optional)
Phone:
(optional)
Description of Data:
Request for copies Request to view data Request to make own copies
(.25 per page)
* Name and address is not required to received access to public data
Office Use: Date Data Provided By:
8 ~~l/
EXHIBIT "B"
CONSENT TO RELEASE PRIVATE DATA
I, , authorize the City of Eagan ("City") to release
(print name)
the following private data about me:
to the following person or people:
The person or people receiving the private data may use it only for the following purpose or
purposes:
This authorization is dated and expires on
The expiration cannot exceed one year from the date of the authorization, except in the case of
authorizations given in connection with applications for life insurance or non-cancelable or
guaranteed renewable health insurance and identified as such, two years after the date of the
policy.
I agree to give up and waive all claims that I might have against the City, its agents and
employees for releasing data pursuant to this request.
X
Signature
Identified by:
O Witness X
O Identification: Driver's License, State ID, Passport, other:
O Comparison with signature on file
O Other:
Responsible Authority/Designee:
9 2-1
EXHIBIT "C"
City of Eagan
DISCLOSURE REQUEST
Minnesota Government Data Practices Act
A. Completed by Requester
REQUESTER NAME (LAST, FIRST, M.): DATE OF REQUEST:
STREET ADDRESS: PHONE NUMBER:
CITY, STATE, ZIP: SIGNATURE:
DESCRIPTION OF INFORMATION REQUESTED:
B. Completed by Department
DEPARTMENT NAME: HANDLED BY:
INFORMATION CLASSIFIED AS: ACTION:
❑ PUBLIC ❑ NON-PUBLIC ❑ APPROVED
❑ PRIVATE ❑ PROTECTED NON-PUBLIC ❑ APPROVED M PART (Explain below)
❑ CONFIDENTIAL ❑ DENIED (Explain below
REMARKS OR BASIS FOR DENIAL INCLUDING STATUTE SECTION:
PHOTOCOPYING CHARGES: IDENTITY VERIFIED FOR PRIVATE INFORMATION
❑ NONE ❑ IDENTIFICATION: DRIVER'S LICENSE, STATE ID, Etc.
❑ Pages x = ❑ COMPARISON WITH SIGNATURE ON FILE
❑ Special Rate: (attach explanation) ❑ PERSONAL KNOWLEDGE
❑ OTHER:
AUTHORIZED SIGNATURE:
10
CITY OF EAGAN
RESOLUTION
APPOINTMENT OF RESPONSIBLE AUTHORITY
WHEREAS, Minnesota Statutes, Section 13.01, et. seq. requires that the City of Eagan
appoint one person as the Responsible Authority to administer the requirements for collection,
storage, use and dissemination of data on individuals, within the City and,
WHEREAS, the Eagan City Council shares concern expressed by the legislature on the
responsible use of all City data and wish to satisfy this concern by immediately appointing an
administratively qualified Responsible Authority, as required under the statute.
BE IT RESOLVED, the City Council of Eagan appoints MIRA PEPPER, as the
Responsible Authority for the purposes of meeting all requirements of Minnesota Statutes
Section 13.01, et. seq.
CITY COUNCIL
By:
It's Mayor
Attest:
It's Clerk
Motion by:
Seconded by:
Those in Favor:
Those Against:
Date: May 1, 2007
CERTIFICATION
I, Maria Petersen, Clerk of the City of Eagan, Dakota County, Minnesota, do hereby
certify that the foregoing resolution was duly passed and adopted by the City Council of the City
of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 1St day of May,
2007.
City Clerk
2-9
Agenda Information Memo
May 1, 2007 Eagan City Council Meeting
E. LOT 6, BLOCK 1 BRITTANY 2ND ADDITION
RIGHT-OF-WAY/ EASEMENT VACATION
ACTION TO BE CONSIDERED: Receive the petition to vacate public drainage &
utility easement within Lot 6, Block 1 Brittany 2°a Addition and schedule a public
hearing to be held on June 5, 2007.
FACTS:
• On April 23, 2007, City staff received a petition from Michael Supina, property
owner at 1656 Sherwood Way (Lot 6, Block 1 Brittany 2°d Addition), in southern
Eagan requesting the vacation of a portion of a public drainage & utility easement
within this property.
• Standard 5-foot wide lot line public easements were dedicated on this lot as part of
the Brittany 2nd Addition plat in 1980.
• A portion of the garage (approximately 1 '/2 feet x 19 feet) constructed with the house
in 1982, was built within the lot line easement.
• The purpose of the request is to remove this portion of the easement from the area of
the existing structure.
• The property owner has also applied for a variance to the 5-foot side yard setback.
The City Council is scheduled to consider this variance on June 5, 2007.
• Notices for a public hearing will be published in the legal papers and sent to all
potentially affected and/or interested parties for comment prior to the public hearing.
ATTACHMENTS-
• Location Map, page
• Easement Vacation Exhibit, page
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1656 Sherwood Way,. Brittany 2nd Addition
Proposed Easement Vacation 4/25/07
Location Map
City of Eagan 3
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Description of easement to be vacated:
Commencing at the northwest corner of Lot 6, Block 1, Brittany Second Add., Dakota County,
Minnesota, thence along the westerly line of said Lot 6 a distance of 21.0 feet, thence left 90
degrees a distance of 3.50 feet to the point of beginning of the area to be described, thence
continuing along said line a distance of 1.50 feet, thence right 90 degrees a distance of 19.0 feet~~~~_
thence along a line bearing northwesterly to the point of beginning and there terminating. \V~
1656 Sherwood Way, Brittany 2nd Addition
City 4/25/07
Proposed Easement Vacation 32-
of Eagan
Agenda Information Memo
May 1, 2007, Eagan City Council Meeting
F. APPROVE AGREEMENT WITH SHRED-IT TO PROVIDE DOCUMENT
DESTRUCTION SERVICES FOR THE CITY OF EAGAN
ACTION TO BE CONSIDERED:
To approve the agreement with Shred-It to provide document destruction services for the
City of Eagan.
FACTS:
➢ The City of Eagan has need for document destruction services to properly shred and
dispose of confidential material. In the past, the City has utilized the services of
Shred-It for this purpose.
➢ Documents classified as confidential are placed in locked security consoles in
various City buildings. Shred-It collects the documents on a regularly scheduled
basis for shredding and disposal.
➢ The agreement has been properly reviewed and is deemed in order for approval by
the Council.
ATTACHMENTS (1):
Agreement with Shred-It on pages through.
33
Apr. 23. 2007 3: 23PM No. 0385 P. 2
• i
6943 WASH ANGTONAVENUE SOUTH i
EDINA, MN 55439
CLIENT SERVICE AGREEMENT
This CLIENT SERVICE AGREEMENT (the 'Agreement") between Minnesota Shredding, LLC d/bla Shred-It CShred-it') and
City of Eagan, a Minnesota municipal corporation ("Client's takes effect on December 15, 2006 (the'Effective Date').
In consideration of the promises set forth in this Agreement, the parties agree as follows: II
Definitions. For purposes of this Agreement, the terms set forth below will have the following meanings:
1.1 A "Certificate of Destruction" is a document that Shred-it provides to Client as confirmation that the
Document Destruction Process, as described in Section 22, has been completed with respect to certain
Confidential Materials.
1.2 "Confidential Materials" are any materials, including documents, that are placed within Shred-it's Locked
Security Consoles located on Client's business premises.
1.3 "Locked Security Consoles" are secured storage containers designed for the day-to-day collection and
storage of Client's Confidential Materials.
1.4 "Shredded Material" consists of the waste material that is produced by Shred4s mechanical shredding
devices during the Document Destruction Process.
2. Shred-it Services. Shred-it solely will provide the following services to Client (the "Se ices"):
2.1 Equipment. Shred-it will provide and maintain a reasonable supply of Lockedecurity Consoles and other
related equipment for the collection and storage of Client's Confidential Materi I s.
2.2 Document Collection and Destruction. Shred-it will: (a) physically collect Client's Confidential Materials
on a regularly scheduled basis, to be mutually determined by Shred-it and Client; and (b) upon physical
collection of the Confidential Materials, destroy, on or in reasonable proximity to. Client's business premises, the
Confidential Materials through use of vehicle mounted mechanical .shreding devices (the 'Document
Destruction Process").
2.3 Certification. At the conclusion of the Document Destruction Process, Shred-i will immediately provide
Client with a Certificate of Destruction.
2.4 Inspection Rights, Upon Client's request, an authorized representative of CII nt may, at any time, inspect
the Document Destruction Process.
2.5 Document Disposal and Recycling, Shred-it will recycle or otherwise dispose of Client's Shredded Material
in the ordinary course of Shred-it's business.
3. Ownership of Equipment, The Locked Security Consoles and any other equipment provided to Customer by
Shred-it will at all times remain the property of Shred-it Client will have no interest in or rights to the Locked Security
Consoles or the other equipment provided by Shred-it
4, Damaged Equipment. Client will fully compensate Shred-it for any damage to, or loss of, the Locked Security
Consoles or any other equipment supplied to Client by Shred-it except for any equipment loss or damage directly
caused by Shred-it, which loss or damage shall be Shred-ifs responsibility.
3
I
AP r. 23, 2007 3: 23PM l No. 0385 P. 3
5. Service Fee, As a "Service Fee," Client will pay Shred-it $3.33 per minute for document collection, destruction and
other related services, with a minimum of $54.95 per service. Client will pay the service Fee within 30 days of
receiving an invoice for services upon which the Service Fee is based.
6. Term of Agreement. This Agreement will remain in force for a term of 2 years (the 'Initial Term"), and will
automatically renew for an unlimited number additional one-year terms (a "Renewal Term") This Agreement maybe
terminated without cause by either party giving-the other party 30 days written notice f termination. Within 60 days
of termination by either party, client will pay Shred-it in full for any and all outs nding balances for services
perforrned by Shred-it prior to the termination of this Agreement Neither party thereafter shall have any obligation for
future service or payment
7, Excused Performance. Shred-it will not be in breach for failure to comply with the provisions of this Agreement
where Shred-ifs failure is due to circumstances beyond Shred-its reasonable control including without limitation
wars, riots, civil commotion, fires, natural disasters and acts of government
8. Assignment. Neither party will assign this Agreement without the written consent of th'e other party.
9.. Miscellaneous. No amendment to this Agreement or waiver of the rights or obligations of either party is effective
unless in writing signed by the parties. If any provision of this Agreement is held invalid o~ unenforceable by any court of
competent jurisdiction, the other provisions of this Agreement will remain in full farce and effect Any provision of this
Agreement held invalid or unenforceable only in part or degree will remain in full force and effect to the extent not held
invalid or unenforceable. This Agreement contains the entire agreement and understanding of the parties concerning
the subject matter of this Agreement
11e parties havc mocuted this Agrccment as of the dare first written above.
SHRED-IT CITY OF EAGAN a Minncsota
Municipal corpora ion
By: Charles T. Pearson By: Mike Maguire
Its: President/GM Its: Mayor
By: Maria Petersen
Its: City Clerk
25 ~
Agenda Information Memo
May 1, 2007, Eagan City Council Meeting
G. APPROVE TEMPORARY 3.2 PERCENT MALT LIQUOR LICENSE FOR THE
EAGAN LIONS CLUB FOR THE FOURTH OF JULY CELEBRATION
(JULY 3-4,2007) AND WAIVE THE $25 LICENSE FEE
ACTIONS TO BE CONSIDERED:
To approve the temporary 3.2 percent malt liquor license for the Eagan Lions Club for the Fourth
of July celebration (July 3-4, 2007) and waive the $25 license fee.
FACTS:
➢ The Eagan Lions Club has requested a temporary malt liquor license be issued to them for
the Fourth of July celebration, July 3-4, 2007.
➢ The application form has been submitted and deemed in order by staff. The Eagan Lions
Club is requesting that the $25.00 license fee be waived.
ATTACHMENTS (3):
Letters and site plan from Lions Club enclosed on pages 3~ through ~CJ .
EAGAN LIONS CLUB
April 13, 2007
To The City of Eagan
Re: Temporary Beer License
We have reviewed the new ordinance and will make all attempts to comply with it Attached is a site plan
where our beer tent will be located.
The Eagan Lions Club at 4`~ of July will have a tent at the FunFest in Eagan Central Park where the beer
will be served.
Site plan is attach our tent is #0. We will have 100% of the tent.
We will partition our part of the tent with Police tape and have signs that state no beer out of the area.
We will have members checking all persons that come in to our area all of our members have been though
training for checking ID for our insurance Co.
All people that come in to our tent that are 21 will have a wristband but on by a member. We will have
signs posted notifying the public that sales to and consumption of alcoholic beverages by persons under the
age of 21 or to persons intoxicated is prohibited.
We will have on-site manager at all times we are open.
jl~hank You
7
EA A LIONS CLUB
JE MARKO
EAGAN LIONS CLUB
April 13, 2007
The Eagan Lions Club would like to request that the city waive the $25.00 Fee for the Liquor License for
the 4~' of July.
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Agenda Information Memo
May 1, 2007, Eagan City Council Meeting
H. APPROVE TEMPORARY ON-SALE LIQUOR LICENSE FOR THE
TWIN CITIES GOOD TIME SOFTBALL LEAGUE
ACTION TO BE CONSIDERED:
To approve a temporary on-sale liquor license for the Twin Cities Good Time Softball
League.
FACTS:
➢ The Twin Cities Good Time Softball League, a non-profit organization based in
Minneapolis, has applied for a temporary on-sale liquor license to allow the sale of
strong beer at their softball tournament, the North Star Classic, scheduled for May
26 and 27, 2007 at the Northview Athletic Fields.
➢ The North Star Classic tournament has been held in the City of Eagan since 2004.
For the past three years, the organization was granted a temporary liquor license by
the City to allow alcohol sales at this event.
➢ The organization has met the requirements for a temporary on-sale liquor license and
has submitted the required documentation. The application has been reviewed by
staff and the Police Department and has been deemed in order for approval.
➢ Following Council approval, the application will be forwarded to the Department of
Public Safety/Liquor Control Division for their approval.
ATTACHMENTS (3):
Information required of temporary liquor licensees enclosed on pages through 4.
b
2007 Northstar Classic
May 26 - 27, 2007
Additional information regarding bar/concessions operations at Northview Athletic Complex.
Security Precautions
■ Security Personnel will be provided by the tournament staff
consisting of individual who work security in the bar industry. All
security personnel have completed Alcohol Beverage Service
Training. Security will be checking identification and attaching
wristbands to those of legal drinking age.
■ Wrist bands will be provided by College City Beverage, Inc. of
Northfield, MN.
■ Signs will be posted at the entrance to the concessions area and the
serving booth regarding Minnesota Statute(s) on alcohol sales and
consumption. Please see attached example.
Insurance Information
■ General Liability Insurance will be provided by Bollinger Insurance
of Short Hills, New Jersey
■ Liquor Liability Insurance will be provided by Minnesota Joint
Underwriting Association of Saint Paul, MN.
■ Please see the attached Liquor Liability Insurance Certificate.
Sales Area
• Bar/concessions will be contained within the main complex by
existing fencing and temporary fencing.
■ Area will be located on the East side of the complex, see attached
photographs.
■ A bar/concessions manager will be provided by one of our sponsor
bars staff.
Hours of Operation
■ The North Star Classic Tournament is a two-day tournament, Saturday,
May 26 and Sunday, May 27, 2007. The hours for beer sales are 12:00 PM
(Noon) to 5:00 PM both Saturday and Sunday. All beer must be consumed
by the 5:30 PM closing of the beer and concessions area.
1~
In accordance with
Minnesota Law:
Persons under the age of 21 will not be
sold and may not possess alcoholic
beverages. (340A.503)
Persons who are obviously intoxicated
will not be sold and may not possess
alcoholic beverages. (340A.502)
The City of Eagan requires that persons 21
and older be issued a wrist band that must be
worn in plain sight to purchase alcoholic
beverages.
Valid State or Federal ID is required for a
wrist and.
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Agenda Information Memo
Eagan City Council Meeting
Consent Agenda
May 1, 2007
1. APPROVE CONSTRUCTION LOAN DISBURSEMENT AGREEMENT
WITH DAKOTA COUNTY CDA AND CEDAR BLUFFS HOA FOR THE
CEDAR BLUFFS HOUSING IMPROVEMENT DISTRICT
To approve a Construction Loan Disbursement Agreement with the Dakota County
Community Development Agency and the Cedar Bluffs Homeowners Association for the
Cedar Bluffs Housing Improvement District.
FACTS:
• The owners of the Cedar Bluff Townhomes requested that the City establish a
Housing Improvement Area to finance the replacement of patio doors and
windows and to repair concrete and foundations. At its meeting of October 17,
2006, the City Council approved the creation of the district and the development
agreement for that purpose.
• The Dakota County CDA has experience in managing housing rehabilitation
projects of this kind. The CDA has agreed to act on the City's behalf as the
construction manager, to oversee draw requests and confirm the satisfactory
completion of the work under the project. The Disbursement Agreement confirms
the responsibilities of the parties for that purpose.
• The total cost of the improvements, including financing costs, has been estimated
to be $767,900. The City will make a loan to the association in an amount up to
$767,900 at an interest rate of 5.5% and amortized over 15 years. The annual
housing improvement fee will be set at 105% of the annual principal and interest
due.
ATTACHMENTS:
Disbursement Agreement available upon request.
L44
Agenda Information Memo
May 1, 2007 Eagan City Council Meeting
J. BOULDER LAKES/ DELAWARE ESTATES
RIGHT-OF-WAY/ EASEMENT VACATION
ACTION TO BE CONSIDERED: Receive the petition to vacate public drainage &
utility easements and right-of-way within Delaware Estates (proposed "Boulder Lakes"
development) and schedule a public hearing to be held on June 5, 2007.
FACTS:
• On March 20, 2007, City staff received a petition from Jim Deanovic, the owner of
the proposed "Boulder Lakes Business Park" property, located north of Lone Oak
Road (County Road 26) along the Inver Grove Heights border in northeast Eagan
requesting the vacation of all public drainage & utility easements and right-of-way
within this property, currently platted as Delaware Estates. ,
• Public easements and right-of-way were dedicated as part of the Delaware Estates
plat in 1964 to cover public water bodies and proposed streets that were never
constructed.
• The purpose of the request is to allow development of the property as proposed with
the Boulder Lakes Business Park development as an 85-acre multi-building and
office/ warehouse business campus.
• The preliminary subdivision approval for the development will be considered by the
City Council on May 15, 2007.
• Notices for a public hearing will be published in the legal papers and sent to all
potentially affected and/or interested parties for comment prior to the public hearing.
ATTACHMENTS-
• Location Map, page.
• Easement Vacation Exhibit, page 11_
1-494
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Proposed Easement Vacation 4-7
City of Eagan
Agenda Information Memo
May 1, 2007 Eagan City Council Meeting i
K. CONTRACT 06-01. TH 149 RECONSTRUCTION & UPGRADE
(TH 55 - ALBANO TRAIL)
ACTION TO BE CONSIDERED: Receive the bids for Contract 06-01 (TH 149 Upgrade),
award the contract to Park Construction for the Base Bid of $8,969,009.74 and all Bid Alternates
totaling $131,944.80 and authorize the Mayor and City Clerk to execute all related documents.
FACTS:
• The City of Eagan is the lead agency in partnership with the Minnesota Department of
Transportation (MnDOT) for Contract 06-01 providing for the upgrade of a 2.7 mile segment
of Trunk Highway (TH) 149, beginning north of TH 55 and terminating in Inver Grove
Heights at Albano Trail (south of Rich Valley Blvd/Co. Rd. 71). The upgrading of TH 149 to
a 4-lane divided roadway includes a new traffic signal at the intersection of Wescott Road,
and dedicated safety turn lanes at various street intersections. A trail will also be constructed
along the east side between TH 55 and Wescott Road.
• On January 2, 2007 the City Council approved the plans and authorized the advertisement for
competitive bids and directed the Finance Committee to review funding and financing
options for this project prior to the Council's consideration of contract award due to
escalating cost estimates and City of Eagan's financial contribution requirements.
• On March 22, 15 bids were received. After reviewing all bids for conformity to the bid
specifications and bidder qualifications criteria, the apparent qualifying low bid was -15%
below the Engineer's estimate.
• At its meeting held on March 29, the Finance Committee reviewed the favorable bid results
and its lessened impact on the City's 5-yr CIP. They subsequently authorized a
recommendation to the City Council to award the base contract and the alternate bid for the
installation of the fiber conduit to the qualified low bidder.
• The bid recommendation was accordingly submitted to MnDOT for their required
concurrence. MnDOT surprisingly informed the City that the FHWA will not accept our
Bidder Qualification process and will withhold their respective funding ($6.1 million) if the
City proceeds with a contract award, even if awarded to the lowest bidder. MnDOT and
FHWA suggested that the City reject all bids and re-advertise for new bids without a bidder
qualification requirement.
• At the April 10, City Council workshop the Council rejected the bids for Contract 06-01 and
authorized the advertisement for a new bid opening to be held on April 24, 2007.
• On April 24, 7 bids were received. The apparent lowest responsible base bid on the re-bid
was nearly 20% below the original Engineer's estimate and almost $500,000 (5.2%) below
the previous lowest responsible bidder on March 22.
• The award of the bid alternate for the installation of the fiber conduit could be based on the
following considerations:
o The companion alternate bid for the fiber conduit is approx. $131,945. This is 12.6% less
than the previous qualifying low bid of $151,023.
o While it would not be strategically beneficial to install conduit in all open trenches in the
City, the Highway 149 corridor is a key component of any future fiber routing.
Consequently, inclusion of the conduit with the Highway 149 reconstruction project
provides an opportunity in which the City's investment can be recovered in the future.
o As the Tech Working Group continues its work to help define options, the City Council
will be in position to authorize the development of a focused, engineered master plan for
the City and the ultimate business plan for the City's use of its fiber conduit.
o There are currently no other potential open trenches where the City will face this decision
in advance of the development of the master plan and business plan.
o It is appropriate to finance the Highway 149 fiber conduit in the same manner as the
entrepreneurial, City owned component of the ISD 196 11.5 mile fiber loop through the
City's new enterprise fund. The business plan to be developed will address the
capitalization of this fund which is currently borrowing money from the City's
investment pool.
• All agency agreements have been executed and all construction easements necessary for this
project have been acquired from the impacted properties or are being pursued through the
Eminent Domain process with quick take rights-of-entry already secured.
• All bids have been reviewed for compliance with the bid specifications and accuracy on unit
price extensions and summations. The low bid from Park Construction has been reviewed by
the Engineering Division and found to be in order for MnDOT concurrence. The Finance
Committee will meet on April 30 to review these new bids and will be providing a
recommendation for Council consideration.
ISSUES:
• At the time of this agenda preparation, the bid results were still being reviewed by MnDOT.
A notice of conformance and support for contract award from MnDOT is expected before the
Council meeting.
ATTACHMENTS:
• Bid Tabulation, page 50 .
BID SUMMARY
CITY CONTRACT 06-01
TH 149 RECONSTRUCTION & UPGRADE
(TH 55 - ALBANO TRAIL)
Bid Date: Tuesday, April 24, 2007 Bid Time: 10:30 a.m.
Contractors Total Base Bid Sum Alternate Bids
1. Park Construction Company_ $8,969,009.74 $131,944.80
2. Hoffman Construction $9,146,076.27 $137,198.00
3. Bituminous Roadways $9,172,888.61 $132,500.00
4. Shafer Contracting Co. $9,185,320.74 $126,187.30
5. Palda & Sons, Inc. $9,216,974.16 $126,187.30
6. Max Steining_er, Inc. $9,351,919.20 $126,187.30
7. Carl Bolander & Sons Co. $9,708,599.06 $156,708.50
Low Base Bid $8,969,009.74
Feasibility Report Estimate $7,935,000.00
% Over/Under FR Estimate +13.0%
Engineer's Estimate $11,133,215.00
% Over/Under Eng Estimate -19.4%
G:Proj ects.&Contracts/06-0 I /Rebid BidSummary, 4-24-07
Agenda Information Memo
May 1, 2007 Eagan City Council Meeting
L. CONTRACT 07-02,2007 CITY-WIDE SANITARY SEWER LINING
ACTION TO BE CONSIDERED: Receive the bids for Contract 07-02 (2007 City-
Wide Sanitary Sewer Lining), award the contract to Visu-Sewer Clean & Seal, Inc., for
the Base Bid unit price up to $122,500 and authorize the Mayor and City Clerk to execute
all related documents.
FACTS:
• The rehabilitation of various existing sanitary sewer pipes throughout the City by the
installation of lining was programmed for 2007 in the City of Eagan's 5-Year Capital
Improvement Program (2007-2011).
• The City Council authorized the sanitary sewer lining improvements of about 5,000
linear feet of existing pipe for various areas within the City with the approval of the
Sanitary Sewer Operations and Facilities portion of the 2007-2011 Capital
Improvement Program (CIP) and 2007 operating budget.
• All of the construction activity for said improvements has been designed to occur
within existing public right-of-way or easements.
• The plans and specifications have been completed and are being presented to the City
Council for their approval and authorization of the advertisement for bids.
• At 11:00 a.m. on April 26, formal bids were received for this project. A copy of the
bid tabulation is enclosed.
• All bids have been reviewed for compliance with the bid specifications and accuracy
on unit price extensions and summations. The low bid from Visu-Sewer Clean &
Seal, Inc., has been reviewed by the Engineering Division and found to be in order for
favorable Council action.
ATTACHMENTS:
• Bid Tabulation, page 52-
• Location Map, page 532
5~
BID SUMMARY
SEWER LINE RENOVATION FOR
CURED IN PLACE PIPE
CITY CONTRACT NO. 07-02
Bid Date: Thursday, April 26, 2007
Bid Time: 11:00 a.m.
Bidder 5% Bid Price per Foot Total Base Bid
Bond
1. Michels Corp. Yes $26.25 $131,250.00
2. Insituform Technologies Yes $27.50 $137,500.00
3. Visu-Sewer Clean & Seal Yes $24.50 $122,500.00
4. Veit & Companies Yes $25.00 $125,000.00
5.
Low Bid $122,500.00
Budget Amount $145,000.00
Percent Under Budget 15%
cc: Charlie Borash
Wayne Schwanz
Tom Colbert 52,
2007 SANITARY SEWER r
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Agenda Information Memo
May 1, 2007 Eagan City Council Meeting
M. COUNTY HIGHWAY OVERLAYS
NOISE REGULATIONS
ACTION TO BE CONSIDERED: Authorize a variance to the Construction Activity
Noise Regulations (Ordinance Section 10.37) to allow construction activity on Yankee
Doodle Road (Federal Drive to I-35E), and Pilot Knob Road (Wescott Road to Marice
Drive) between the hours of 10:00 p.m. and 7:00 a.m., Monday through Friday, for the
2007 County Highway overlays.
FACTS:
• Dakota County annually provides bituminous overlays of its highways throughout the
county, as needed for maintenance purposes. This year the County will be providing
overlays on the following segments of County highways within the City of Eagan:
o Pilot Knob Road (CSAH 31)-Cliff Road to Marice Drive
o Lexington Avenue (CSAH 43)-Diffley Road to Town Centre Drive
o Lone Oak Road (County Road 26)-TH 13 to Pilot Knob Road
o Cliff Road (CSAH 32)-West side of TH 3 to Weston Hills Drive
• In the recent past, notable conflicts have occurred between the construction activities
and the vehicle traffic on the County highways. Safety concerns and significant
delays have resulted for the traveling public.
• Typically, the County highway overlays have been placed between 7:00 a.m. and
7:00 p.m., beginning with the morning rush hour and ending with the evening rush
hour.
• The traffic volumes on Pilot Knob Road and Yankee Doodle Road, especially at the
intersection of the two highways, is greater than any other County or City roadways
in Eagan.
• Section 10.37 of the City Code prohibits construction activity or the use of tools and
equipment for construction activity between the hours of 10:00 p.m. and 7:00 a.m.
• The opportunity for the 2007 contractor to overlay these busy segments of County
highways within the City of Eagan on weeknights, as needed, when traffic volumes
are the lowest will reduce the associated impacts to the traveling public.
ATTACHMENTS: 195
• Letter, page
,54
C O U N T Y
Transportation Department April 27, 2007
Mark J. Krebsbach, P.E.
Transportation Director!
County Engineer
Dakota County
Empire Transportation Facility Mayor Mike Maguire
2800160th street w. City of Eagan
Rosemount. MN 55068 3830 Pilot Knob Road
952.891.7900 Eagan, MN 55122
Fax 952.891.7909
www.co.dakota.mn.us
SUBJECT: Request to Allow Night Work
Dear Mayor and Council Members:
Dakota County is seeking permission to perform night paving on portions of Yankee
Doodle Road and Pilot Knob Road. Night work would lessen the impacts to commuters
and area businesses. This work would likely be in violation of the City of Eagan's noise
ordinance.
Yankee Doodle Road (between Federal Drive and the west side of 35E bridge) and Pilot
Knob Road (between Wescott Road and Maurice Drive) are planned for a bituminous
overlay this summer. The contract is currently out for bid and a schedule for the work
has not been set and a contractor has not been selected. We anticipate this work will take
less than a week to complete.
Thank you for consideration of our request. If you have any questions, please call me at
952-891-7926.
Sincerely,
Dave Zech
Assistant County Engineer
C: Russ Matthys
Tom Colbert
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Consent Agenda Information Memo
May 1, 2007 Eagan City Council Meeting
CONSENT AGENDA:
N. Accept a $2,000 grant from the Eagan Foundation for the Eagan Police
Explorers
ACTION TO BE CONSIDERED: To accept the grant on behalf of the Eagan Police
Explorers.
FACTS:
a On 4/19/07, the Eagan Foundation awarded a $2,000 community grant to the
Eagan Police Explorers
• The grant will be used to purchase equipment for the Explorers.
• A letter will be sent by Police Chief James McDonald thanking the Eagan
Foundation for their award.
ATTACHMENTS:
No attachments
Agenda Information Memo
May 1, 2007 Eagan City Council Meeting
PUBLIC HEARINGS
A. PROJECT 905"R", LONG ACRES/LEBANON HILLS REGIONAL PARK
- STORM DRAINAGE IMPROVEMENTS
ACTION TO BE CONSIDERED: Approve/Deny Project 905 R (Long Acres/Lebanon Hills
Regional Park - Storm Drainage Improvements) and authorize the preparation of plans,
specifications and joint powers agreements.
FACTS:
• The City of Eagan's Comprehensive Storm Water Management Plan identifies a concept of
providing for the managed conveyance of storm water flows from southeast Eagan into and
through, as well as for, Dakota County's Lebanon Hills Regional Park (LHRP). This project
has been programmed for 2007 in the currently approved Capital Improvement Plan.
• The original Project 905, approved by Council action at the July 6, 2004 public hearing,
incorporated the common elements of both the City and County's needs into one proposed
project. With that Council authorization, staff then initiated the necessary discussions and
meetings with all affected agencies to prepare the required cooperative funding agreement.
• In 2005, Dakota County completed its comprehensive surface water management plan for the
1400 acre regional park to manage the rate and volume of water that flows through the park.
That plan also incorporates the "core" elements of this project.
• Since this project incorporates two watershed organizations (Gun Club Lake & Vermillion
River) and will provide for the ultimate drainage from multiple agencies (Dakota County,
Rosemount, Apple Valley & Eagan), it took a considerable amount of discussion and
negotiations to achieve an acceptable method of cost allocation amenable to all jurisdictions.
The end result will be multiple Joint Powers Agreements between various combinations of
agencies. Typical trunk area storm sewer assessments are proposed for Eagan property
owners.
• Now that an acceptable funding concept is close to being finalized, the original Council
approval for Project 905 has expired (limit of 2 years). It is necessary for the Council to again
formally consider the merits of this major drainage project at a new public hearing so it can
proceed to fruition. A $500,000 Department of Natural Resources (DNR) flood hazard
mitigation grant will expire on July 1, 2007 if the various JPA's are not approved or a
construction contract awarded.
• A draft feasibility report was presented to the Council on April 4 for consideration of
scheduling a new public hearing to be held on May 1, 2007. This update and revised
feasibility report includes new cost estimates, schedules and design refinements for
constructing the core storm drainage improvements that will provide for the managed
conveyance of storm water flows from southeast Eagan (Gun Club pond) into and through
LHRP by way of Marsh Lake and McDonough Lake and ultimately connecting to the City's
trunk system at the Holland Lake lift station. It also includes the required diversion and pre-
treatment pond for Jensen Lake as discussed during the Steeplechase development.
• An informational neighborhood meeting was held at the LHRP Visitor's Center on April 23.
12 property owners attended with various questions regarding assessments and lake
elevations.
ATTACHMENTS:
• Feasibility Report, pages through
• Notes from informational neighborhood mtg, pages JL and
(.Q 1
City of EaRan
REPORT FOR
Long Acres Outlet/Lebanon Hills Regional Park Storm Drainage
Improvements
City Project No. 905R
Eagan, Minnesota
April, 2007
Project Number: 000049-04128-0
* Bonestroo
2335 Highway 36 W
St. Paul, MN 55113
Tel 651.636-4600
Fax 651-636-1311
www.bonestroo.com
Bonestroo
April 16, zoo?
Mayor and City Council
City of Eagan
3830 Pilot Knob Road
Eagan, MN 55122
Re: Long Acres Outlet/Lebanon Hills Regional Park Storm Drainage Improvements
City Project No. 905R
City of Eagan
Bonestroo File No.: 49-04128-0
Dear Mayor and Council:
Attached is our revised feasibility report for the Long Acres/Lebanon Hills Regional Park Storm Drainage
Improvements. Proposed utility improvements are presented and discussed within the report along with
detailed cost estimates and a preliminary assessment roll.
We will be pleased to meet with the Council and other interested parties at a mutually convenient time to
discuss the report.
Sincerely,
BONEST 00
Mark A. Hanson, PE
I hereby certify that this plan, specification, or report
was prepared by me or under my direct supervision
and that I am a duly Licensed Professional Engineer
under t e laws o the St to of Minn sota.
~IIL.D li-~
m/xi-t.
Mark A. Hanson
Date: April 16, 2007 Reg. No. 14260
Reviewed by:
Department of Public Works
Reviewed by:
Finance Department
Date:
`f~
CITY OF EAGAN - LONG ACRES OUTLET/LEBANON HILLS REGIONAL PARK STORM DRAINAGE IMPROVEMENTS
TABLE OF CONTENTS
Letter of Transmittal ................................................................................................................................................1
Table of Contents ....................................................................................................................................................2
Scope .....................................................................................................................................................................3
Figure No. 1 -Location Plan .....................................................................................................................4
Recommendations ..................................................................................................................................................5
Feasibility Necessity and Cost Effectiveness .............................................................................................................6
Discussion .6
Permits and Easements ...........................................................................................................................................8
Cost Estimate .8
Areas to Be Included ......................::.......................................................................................................................9
Financing ..................................................................................................:...........................................................11
Project Schedule ....................................................................................................................................................13
Attachments:
Appendix A - Preliminary Cost Estimate
Appendix B - Preliminary Assessment Roll
Appendix C - Technical Memos on Thomas Lake Inputs
Figure No. 2 - Drainage Areas and Jurisdictional Boundaries
Figure No. 3 - Existing Overland Flow Routes for Park Discharge
Figure No. 4 - Existing Storm Drainage to Minnesota River
Figure No. 5 - LP-51 Improvements and LS-26 Upgrade
Figure No. 6 - McDonough Lake Outlet Pipe Improvements
Figure No. 7 - McDonough Lake Outlet Pipe Improvements
Figure No. 8 - McDonough Lake Outlet Pipe Improvements
Figure No. 9 - McDonough Lake Berm Improvements
Figure No. 10 - Wetland 121 Improvements
Figure No. 11 - Marsh Lake Outlet/Bioswale
Figure No. 12 - Gun Club Pond Outlet Improvements
Figure No. 13 - Pond 40 Diversion to Jensen Lake
Figure No. 14 - Preliminary Property Assessment Overview
Figure No. 15-20 - Preliminary Property Assessment Breakdown
W
CITY Of EAGAN - LONG ACRES OUTLETILEBANON HILLS REGIONAL PARK STORM DRAINAGE IMPROVEMENTS
SCOPE
This project provides for storm drainage improvements in and adjacent to the area of Lebanon Hills
Regional Park and Cliff Road. The initial improvements were presented in the feasibility report for Project
905, dated June 2004, and further discussed in the Lebanon Hills Storm Water Management Plan, dated
July 2005. This feasibility report is an update to the feasibility report for Project 905, dated June 2004. The
existing and proposed improvements are shown on Figure No. 1- Location Plan and described below. The
improvements are divided between those which are identified as "Core" Improvements and Additional
Improvements.
"Core" Improvements
• Connect to Existing Storm Drainage System to Minnesota River
• Increase Capacity Pond LP-51 Lift Station
• Pond LP-51 Improvements
• McDonough Lake Outlet to Pond LP-51
• Wetland 121 Improvements
• Marsh Lake Outlet/Bioswale
Additional Improvements
Pond LP-23 (Gun Club Lake) to Marsh Lake
• Pond 40 Diversion to Jensen Lake
All the improvements noted above are proposed to be constructed as part of Project 905R with the
exception of Existing Storm Drainage Systems to Minnesota River. These improvements exist and were
previously constructed by the City of Eagan. The purpose in including these existing improvements is to
identify the existing storm drainage system to the Minnesota River to establish cost participation.
Since the approval of Project 905 in June 2004, the cities of Eagan, Rosemount, and Apple Valley; Dakota
County Parks, the VRWJPO and the Gun Club Watershed Management Organization (GCWMO); and
Department of Natural Resources (DNR) have been meeting, planning and negotiating the implementation
of Project 905 and portions of the Lebanon Hills Stormwater Management Plan, dated July. 2005. Project
905R presented herein is the result of the meetings and decisions made by each affected agency.
City of Eagan Project No: 49-04-128
Page 3
Bonestroo
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CITY OF EAGAN - LONG ACRES OUTLETILEBANON HILLS REGIONAL PARK STORM DRAINAGE IMPROVEMENTS
RECOMMENDATIONS
It is recommended that:
• The improvements are constructed as outlined in this report. The improvements to be constructed and
the estimated project cost are noted below:
- Pond LP-51 Lift Station $1,157,560
- Pond LP-51 49,800
- McDonough Lake Outlet to Pond LP-51 676,180
- Wetland 121 332,710
- Marsh Lake Outlet/Bioswale to McDonough Lake 62,360
- Pond LP-23 (Gun Club Pond) to Marsh Lake 143,040
- Pond 40 Diversion to Jensen Lake 81,080
Total $2,502,730
• The proposed improvements be designed, bid, and constructed as one contract.
• The feasibility report be reviewed by the City Council/Staff based on the proposed schedule shown
below:
Present Feasibility Report April 5, 2007
Public Information Meeting April 23, 2007
Public Hearing/Approve Project May 1, 2007
Approve Plans and Specifications July 17, 2007
Bid Opening August 16, 2007
Receive Bids/Award Contract August 21, 2007
Substantial Completion March 31, 2008
Final Completion June 1, 2008
Assessment Hearing Summer 2008
First Payment Due with Real Estate Taxes Spring 2009
• City staff continues to work with the Dakota County Parks, DNR, and cities of Rosemount and Apple
Valley to finalize all necessary agreements and plans/specifications.
• Parcels proposed to be assessed are reviewed if trunk changes have been collected based on recent
development approvals.
• The project access requirements in Lebanon Hills Regional Park be finalized with Dakota County Parks
City of Eagan Project No: 49-04-125
(J Page 5
Bonestroo
CITY OF EAGAN - LONG ACRES OUTLETILEBANON HILLS REGIONAL PARK STORM DRAINAGE IMPROVEMENTS
FEASIBILITY, NECESSITY, AND COST EFFECTIVENESS
The project is feasible from an engineering standpoint and is in accordance with the objectives established
in the City's Stormwater Management Plan and the Lebanon Hills Stormwater Management Plan.
This project is necessary to provide a controlled storm water flow to the Minnesota River for portions of
Eagan, Apple Valley, Rosemount, and Lebanon Hills Regional Park. The storm water improvements will
protect existing homes in Eagan from flooding for certain storm events located along Cliff Road and
improve the quality of the natural resources in Lebanon Hills Regional Park.
This project is cost effective based on existing conditions and acceptable standards to construct the
proposed stormwater improvements.
DISCUSSION
CITY PROJECT 905 FEASIBILITY REPORT, JUNE 2004
The overall flow of stormwater in and adjacent to Lebanon Hills Regional Park in the City of Eagan is shown
in Figure 3. The previous feasibility report for City Project 905 dated June 2004, identified improvements,
which in general did the following:
• Provide a storm sewer outlet from Gun Club Pond (Pond LP-23) to Marsh Lake in Lebanon Hills
Regional Park to accommodate the Long Acres Development east of Gun Club Pond in Eagan.
• Provide a storm water overflow from Marsh Lake to McDonough Lake in accordance with LHRP
recognizing a greater storm water flow would occur as more development occurred upstream of LHRP
in Eagan and Rosemount.
• Provide a controlled storm water outflow from McDonough Lake to Pond LP-51 located north of
Holland Lake and Cliff Road. Included in these improvements would be construction of a berm in the
northwesterly corner of McDonough Lake to prevent McDonough Lake from overflowing into Cliff Road
and flooding Eagan property and homes on the north side of Cliff Road. In addition, Wetland 121
located downstream of McDonough Lake would be utilized to provide additional storage during large
storm events.
• The capacity of the existing lift station at Pond LP-51 would be increased based on the existing
forcemain size between Pond LP-51 /Thomas Lake and further review of the impact to the HWL in
Thomas Lake (see memo in Appendix Q. In addition, Pond LP-51 would be modified dependent on
the storm water outflow from McDonough Lake to Pond LP-51 and the extent the existing lift station at
Pond LP-51 is upgraded.
Following the public hearing and after approval of Project 905, staff from Eagan, Dakota County Parks,
Rosemount, Apple Valley, VRWJP0, GCWMO, and DNR began to meet to further review and negotiate the
City of Eagan OB Project No: 49-04-118
Page 6
Bonestroo
improvements to be constructed. In July 2005, the Lebanon Hills Stormwater Management Plan (LHSMP)
was completed identifying additional improvements and costs.
LEBANON HILLS STORMWATER MANAGEMENT PLAN (LHSMP) - JULY 2005
The LHSMP identified existing conditions and proposed improvements/alternatives. In general, the
recommended alternative that has been discussed and agreed to from the LHSMP - July 2005 is Alternative
4. The improvements are discussed below and shown in Figures 5 -13, located at the back of this report.
• Increase the capacity of lift station at Pond LP-51 to 12.5 cubic feet per second (CFS) (Figure 5).
• Storm water overflow to Holland Lake does not occur during the critical design storm event.
• The existing driveways adjacent to Pond LP-51 would be re-graded to protect them from flooding
during the critical design storm event.
• The outlet pipe from McDonough Lake to Pond LP-51 would be a 24" gravity storm sewer. The berm
elevation at the north end of McDonough Lake would be constructed to elevation 889.0 (Figures 6-9).
• Wetland 121 would be reconstructed to provide infiltration/groundwater recharge. A gravity storm
sewer would convey low flows to Wetland 121 and an overflow pipe would connect from Wetland 121
to the McDonough Lake outlet pipe (figure 10).
• The Marsh Lake storm water overflow would be constructed as a storm sewer pipe and bioswale
(Figure 11).
• An outlet pipe from Pond LP-23 (Gun Club Pond) to Marsh Lake would be constructed and controlled
at Pond LP-23 (Figure 12).
• The storm water from Pilot Knob Road and surrounding area would be directed to Pond 40 and
discharge to a storm water treatment pond before discharging to Jensen Lake (Figure 13).
City of Eagan ProjectNo: 49-04.118
Page 7
Bones roo
CITY OF EAGAN - LONG ACRES OUTLET/LEBANON HILLS REGIONAL PARK STORM DRAINAGE IMPROVEMENTS
PERMITS AND EASEMENTS
Permits are required from Dakota County Transportation Department, the Minnesota Pollution Control
Agency (MPCA), Canadian Pacific Railroad Utility Crossing, Minnesota Department of Transportation
(Mn/DOT), and the DNR. Marsh Lake, McDonough Lake, Wetland 121, Holland Lake, and Gun Club Pond
are all protected waters under the jurisdiction of the DNR. The DNR has stated through the planning and
design process that one overall permit will be required for this project.
Easements will be required for the grading and lift station construction adjacent to Pond LP-51. The need
for access in Lebanon Hills Regional Park will be reviewed with Dakota County Parks.
COST ESTIMATE
An updated detailed cost estimate is presented in Appendix A, located at the back of this report, which is
also summarized below. The total estimated project cost is $2,502,730 and includes a 5% contingency and
30% indirect costs. Indirect costs include administrative, engineering, construction interest, and legal
expenses. .
City Project No. 905R
Pond LP-51 Lift Station $1,157,560
Pond LP-51 49,800
McDonough Lake Outlet to Pond LP-51 676,180
Wetland 121 332,710
Marsh Lake Outlet/Bioswale to McDonough lake 62,360
Pond LP-23 (Gun Club Pond) to Marsh Lake 143,040
Pond 40 Diversion to Jensen Lake 81,080
Total $2,502,730
City of Eagan Projectft - 49-04-118
Page 8
Bonestroo
CITY OF EAGAN - LONG ACRES OUTLETILEBANON HILLS REGIONAL PARR STORM DRAINAGE IMPROVEMENTS
AREAS TO BE INCLUDED
Property Property
I.D. Number Property Address I.D. Number Property Address
PARK PARCELS CITY PARCELS
10-03400-010-04 N/A 10-03400-010-54 1286 CARRIAGE HILL DR
10-03400-010-52 N/A 10-03400-010-80 1115 120TH ST W, ROSEMOUNT
10-03400-010-53 1315 CARRIAGE HILL DR 10-03400-020-76 1252 CARRIAGE HILL DR
10-03400-010-55 N/A 10-03400-031-53 1325 CARRIAGE HILL DR
10-03400-010-56 N/A 10-03400-031-76 N/A
10-03400-010-74 _N/A 10-03400-032-53 1319 CARRIAGE HILL DR
10-03400-010-75 N/A 10-03400-032-76 1250 CARRIAGE HILL DR
10-03400-010-76 N/A 10-03400-040-76 1248 CARRIAGE HILL DR
10-03400-010-77 N/A 10-03500-010-50 N/A
10-03400-010-78 N/A 10-03500-010-51 945 BUTWIN RD
10-03400-010-79 N/A 10-03500-010-52 NIA
10-03400-040-53 N/A 10-03500-011-54 1015 120TH ST W, ROSEMOUNT
10-03400-050-53 N/A 10-03500-021-54 985 120TH ST W, ROSEMOUNT
10-03400-050-76 N/A 10-03600-010-53 2835 120TH ST W, ROSEMOUNT
10-03500-010-02 N/A 10-03600-010-56
10-03500-010-29 N/A 10-03600-010-57 N/A
10-03500-010-53 N/A 10-03600-010-80 650 GUN CLUB RD
10-03500-010-55 945 120TH ST W ROSEMOUNT 10-03600-012-81 500 GUN CLUB RD (Homestead Village)
10-03500-010-75 N/A 10-03600-013-55 4980 DODD RD
10-03500-010-76 NIA 10-03600-013-81 N/A (Lon Acres)
10-03500-010-77 N/A 10-03600-014-81 700 GUN CLUB RD (Lon Acres)
10-03500-010-78 N/A 10-03600-020-51 4875 DODD RD
10-03500-010-79 N/A 10-03600-020-53
10-03500-010-80 N/A 10-03600-021-79 N/A
10-03500-020-76 N/A 10-03600-022-79 640 GUN CLUB RD
10-03600-010-29 N/A 10-03600-027-25 4625 DODD RD
10-03600-010-30 N/A 10-03600-030-28 4755 DODD RD
10-03600-010-50 N/A 10-03600-030-51 4895 DODD BLVD
10-03600-010-52 N/A 10-03600-030-81 N/A
10-03600-010-54 N/A 10-03600-040-28 4775 DODD RD
10-03400-030-50 N/A 10-03600-050-28 4785 DODD RD
10-03400-040-50 4955 PILOT KNOB RD 10-10250-010-01 965 CLIFF RD
10-03300-010-78 N/A 10-10250-020-01 955 CLIFF RD
10-03300-010-77 NIA 10-10250-030-01 925 CLIFF RD
City of Eagan I Project No: 49-04-128
Page 9
Bonestroo
Property
I.D. Number Property Address
CITY PARCELS (CONTINUED)
10-20900-010-02 4822 DODD RD _
10-20900-010-03 N/A
10-20900-010-04 4855 ROBERT TR S
10-20900-030-02 4850 DODD RD _
10-20900-031-04 N/A
10-20900-032-03 4880 DODD RD
10-20900-040-02 4856 DODD RD _
10-20900-040-03 675 FARM RD
10-20900-051-03 _ 4895 ROBERT TR S
10-22540-390-02 1284 CARRIAGE HILL DR
10-31800-010-01 4895 BISCAYNE AVE
10-31800-010-02 4890 BISCAYNE AVE
10-31800-020-01 4881 BISCAYNE AVE_ _
10-31800-030-01 4861 BISCAYNE AVE
10-31800-030-02 4870 BISCAYNE AVE
10-44350-100-00 894 LAKEWOOD HILLS RD
10-44350-110-00 888 LAKEWOOD HILLS RD
10-44350-120-00 870 LAKEWOOD HILLS RD _
10-44350-130-00 865 LAKEWOOD HILLS DR
10-44350-140-00 894 LAKEWOOD HILLS RD
10-44350-150-00 855 CLIFF RD
10-44350-151-00 874 LAKEWOOD HILLS RD
10-44350-160-00 _ 878 LAKEWOOD HILLS RD
10-44350-170-00 882 LAKEWOOD HILLS RD
10-44350-180-00 890 LAKEWOOD HILLS RD
10-44350-190-00 904 LAKEWOOD HILLS RD
10-44350-200-00 906 LAKEWOOD HILLS RD
10-44351-020-01 _ 910 LAKEWOOD HILLS RD _
10-.48600-010-01 709 NAUV00 LANE
10-48600-020-01 704 NAUV00 LANE
10-53600-010-01 4575 OAK POND RD _
10-53600-010-02 4590 OAK POND RD
10-57650-120-01 N/A (Lon Acres)
10-57650-130-01 535 GUN CLUB RD (Lon Acres)
10-69000-010-01 4900 DODD RD
10-69000-020-01 4920 DODD RD
10-69000-030-01 4940 DODD RD
10-84300-057-00 906 LAKEWOOD HILLS RD
10-03300-011-75 Steeplechase Development
10-03300-012-75 4871 PILOT KNOB RD
10-03300-013-75 4875 PILOT KNOB RD
10-03400-011-50 _ 4871 PILOT KNOB RD_
10-03400-012-50 4875 PILOT KNOB RD
110-03400-020-50 Steeplechase Development
10-03400-050-29 4865 PILOT KNOB RD
City of Eagan I Project No. 49-04-128
Page 10
Bonestroo
CITY Of EAGAN - LONG ACRES OUTLETILEBANON HILLS REGIONAL PARK STORM DRAINAGE IMPROVEMENTS
FINANCING
The storm drainage improvements proposed under this project are considered major trunk or "core"
improvements necessary to handle the drainage requirements of the various private properties and public
agencies that lie within the affected watershed that ultimately drain to the Holland Lake Lift Station outlet.
The drainage area tributary to McDonough Lake, including the cities of Rosemount and Apple Valley's
contributory areas, is shown on Figure 2 located at the back of this report. Individual parcels located within
the City of Eagan benefiting from Project 905R are shown on Figures 14-20.
Private property located in the City of Eagan is typically charged a uniform Trunk Area
Connection/Availability fee based on its designated land use description for trunk improvements. The City of
Eagan's Fee Schedule for 2007 lists the following rates for Trunk Storm Sewer:
Land Use Rate
Single Family/Agricultural $0.106 per net sq. ft.
Multi-Family $0.136 per net sq, ft.
Non-Residential $0.163 per net sq. ft.
*Net area = gross land area less any publicly dedicated ponds or right of way
Previous policy has established a comparative fee for Regional and Community Park land at 50% of the
Single Family/Agricultural rate (i.e. $0.053 per net sq. ft.)
The Minnesota Department of Natural Resources (DNR) has allocated $500,000 towards this project for
Flood Hazard Mitigation (if firm commitments/contracts can be executed by the various agencies by July 1,
2007). This grant will be allocated to all participating agencies' contribution requirements on a
proportionate basis to the "Core" improvement costs. Eagan, Dakota County, Rosemount and Apple
Valley's financial obligations for this project will be addressed in separate Joint Powers Agreements (IPA)
between those various agencies.
An acceptable method for calculating the various agencies related proportionate share of the "Core"
improvements has been determined as follows:
• The "Core" improvements are those major trunk improvements primarily serving the outlet for the
Lebanon Hills Regional Park Master Drainage Plan and its upstream drainage basin, which includes
portions of Eagan, Rosemount and Apple Valley. It includes a connection fee based on the equivalent
cost of a new outlet from Holland Lake to the Minnesota River (see Figure 4) in consideration for
connecting to the existing lift station outlet drainage system. (Feasibility Report est. = $3,391,360)
• Eagan's contribution will be based on the revenue generated from Trunk Area Special Assessments
levied against all private property located within the defined drainage area. (Feasibility Report est. _
$1,181,213)
• Dakota County's contribution will be based on a rate that is calculated at 50% of the City's Single
Family/Agricultural Trunk Fee ($0.053 per sq. ft.) and allocated against all land area in the LHRP that
drains to/through McDonough Lake. (Feasibility Report est. = $1,474,900, see Summary Appendix 13).
11
City of Eagan Project No: 49-04-128
Page 11
* Bonestroo
• The remaining unfunded difference ("Core" cost less Eagan and LHRP contribution, = $735,247) is
considered a connection fee through a 1PA and proportionately allocated to Rosemount and Apple
Valley based on their respective drainage areas (Rsmt = 651Ad86.92% & A.V. = 98Ad13.08%).
• The DNR's funding grant will be similarly credited to all agencies based on its proportion to the "Core"
costs ($500,0001$3,391,360 = 14.74%)
• The County will also participate equally with Eagan for 50% of the costs for the Pond 40 Diversion to
Jensen Lake, which is an Additional Improvement beyond the "Core" improvements (Feasibility Report
est. = $40,540).
• Eagan is fully responsible for Pond LP-23 (Gun Club) to Marsh Lake (Feasibility Report est. _
$143,040), which is also an Additional Improvement.
A summary of the project's estimated cost and related revenue sources are listed as follows:
PROJECT COST & REVENUE SUMMARY
PROJECT COSTS
"Core" Improvements
Connection Fee (Equivalent for existing outlet to Mn River) $1,112,750
Holland Lake Lift Station expansion/upgrades $1,157,560
Pond LP-51 Improvements $ 49,800
McDonough Lake Outlet to Pond LP-51 $ 676,180
Wetland 121 Improvements $ 332,710
Marsh Lake Outlet (Bioswale) $ 62,360
Subtotal $3,391,360
Additional Improvements
Pond LP-23 (Gun Club) to Marsh Lake $ 143,040
Pond 40 Diversion to Jensen Lake 81,080
Subtotal $ 224,120
TOTAL Cost $3,615,480
City of Eagan Project No: 49Page 18
Page 11
Bonestroo
REVENUE
"Core" Improvements Total DNR Grant Total w/Grant
Dakota County Contribution $1,474,900 $217,450 $1,257,450
Rosemount Contribution (651 acres) $639,046 $94,217 $544,829
Apple Valley Contribution (98 acres) $96,701 $14,183 $82,018
Eagan Share $1,181,213 174150 $1,007,063
Subtotal "Core" Improvements $3,391,360 $500,000 $2,891,360
Additional Improvements
Dakota County Responsibility $40,540
Pond 40 Diversion $40,540
Eagan Responsibility $183,580
Pond 40 Diversion $40,540
Pond LP-23 to Marsh Lake $143,040
Subtotal Additional Improvements $224,120 $224,120
TOTAL Revenue Sources $3,615,480 $500,000 $3,115,480
PROJECT SCHEDULE
Event Date
Present Feasibility Report April 5, 2007
Public Information Meeting April 23, 2007
Public Hearing/Approve Project May 1, 2007
Approve Plans and Specifications July 17, 2007
Bid Opening August 16, 2007
Receive Bids/Award Contract August 21, 2007
Substantial Completion March 31, 2008
Final Completion June 1, 2008
Assessment Hearing Summer 2008
First Payment Due with Real Estate Taxes Spring 2009
City of Eagan I Project No: 49Page 18
Page 13
Bonestroo
i~
city of cagan
Appendix A
Preliminary Cost Estimate
APPENDIX A
PRELIMINARY COST ESTIMATE
LEBANON HILLS TRUNK STORM SEWER OUTLET
CITY PROJECT NO. 905R
BRA FILE N0.49-04128
"Core" Improvements
Part I - Existing Storm Drainage to Minnesota River
Item Unit Est. Qty Unit Price Est Cost
* 8" DIP (force main) LF 5,500 $27.13 $149,220
* 12" RCP CL V LF 18,470 48.93 $903,740
Total: $1,052,960
* 2006 Estimated Cost
8" DIP (force main) LF 5,500 2830 $157,850
12" RCP CL V LF 18,470 51.70 $954,900
Total: $1,112,750
2007 Esitimated Cost
ENR Index
Jul-05 7422
Feb-07 7879.54 % increase 5.81%
Part 2 - Increase Holland Lake Lift Station
Item Unit Est. Qty Unit Price Est Cost
Mobilization LS 1 $25,400 $25,400
Remove Bituminous Pavement SY 75 $2 $150
Clear and Grub LS 1 $1,500 $1,500
Demolition Existing LS and Skimmer & Piping LS 1 $20,000 $20,000
New Skimmer Structure LS 1 $65,000 $65,000
New Quadplex Submersible Lift Station LS 1 $720,000 $720,000
18" DIP Forcemain LF 36 $60 $2,160
Connect to Existing 18" Forcemain LS 1 $4,250 $4,250
30" RCP Storm Sewer LS 40 $75 $3,000
Aggregate Base, Class 5, 100% Crushed TN 110 $15 $1,650
Bituminous Driveway TN 55 $53 $2,915
Seeding AC 0.4 $2,200 $880
Silt Fence LF 450 $2.50 $1,125
Subtotal $848,030
+5% Contingencies $42,400
$890,430
+30% Indirect Costs $267,130
Total $1,157,560
K:\49\4904128\Word\Reports\Draft_Report\Report 4-16-07\AppendixA for 2007 1 pdat tALS 1
APPENDIX A
PRELIMINARY COST ESTIMATE
LEBANON HILLS TRUNK STORM SEWER OUTLET
CITY PROJECT NO. 905R
BRA FILE NO. 49-04128
Part 3 - Pond LP-51 Improvements
Item Unit Est. Qty Unit Price Est. Cost
Mobilization LS 1 $2,000 $2,000
Clear and Grub LS 1 $4,000 $4,000
Silt Fence LF 600 $2.50 $1,500
Remove CMP Culvert LF 40 $4 $160
Common Borrow CY 1,000 $15 $15,000
Aggregate Base, Class 5, 100% Crushed TN 300 $15 $4,500
12" RCP Pipe Culvert LF 60 $25 $1,500
12" FES EA 2 $900 $1,800
Topsoil Borrow CY 100 $20 $2,000
Seeding AC 0.65 $2,200 $1,430
Sodding, Type Lawn Sy 520 $5 $2,600
Subtotal $36,490
+5% Contingencies $1,820
$38,310
+30% Indirect Costs $11,490
Total $49,800
Pad 4 - McDonough Lake Outlet to Pond LP-51
Item Unit Est Qty Unit Price Est Cost
Mobilization LS 1 $14,500 $14,500
Traffic Control LS 1 $24,000 $24,000
Portable Concrete Barrier LS 1 $7,000 $7,000
Remove Storm Culvert LF 90 $6 $540
Relocate Sanitary Force main LF 170 $26 $4,420
Relocate Water Main LF 160 $30 $4,800
Remove Bituminous Pavement SY 1060 $2 $2,120
Sawing Bituminous Pavement LF 970 $4 $3,880
Clearing and Grubbing LS 1 $13,000 $13,000
18" RCP Storm Sewer LF 120 $32 $3,840
24" Storm Sewer, 0'-35' Deep LF 2,870 $48 $137,760
24" RCP Jacking LF 220 $400 $88,000
Valve Manhole EA 1 $15,000 $15,000
5' Diameter Storm Sewer MH EA 1 $4,000 $4,000
4' Diameter Storm Sewer MH EA 8 $3,000 $24,000
Outlet Control Structure EA 1 $16,000 $16,000
24" RCP Flared End Section w/ Trash Guard EA 1 $1,800 $1,800
18" RCP Flared End Section w/ Trash Guard EA 1 $1,100 $1,100
Class 111 Random Riprap CY 40 $85 $3,400
Berm Installation Dam Safety Requirements LS 1 $65,000 $65,000
Common Excavation CY 250 $5 $1,250
Class 5 Aggregate Base TON 550 $16 $8,800
Bituminous Non-wear Course TON 250 $53 $13,250
Bituminous Wear Course TON 130 $55 $7,150
Bituminous for Tack Coat GAL 70 $3 $210
4" Solid Line, White Epoxy LF 1,100 $1 $1,100
Seeding AC 6 $2,200 $13,200
Silt Fence LF 6,500 $2.50 $16,250
Subtotal $495,370
+5% Contingencies $24,770
$520,140
+30% Indirect Costs $156,040
Total $676,180
K:149\4904128\Word\ReportsV)raft_Report\Report 4-16-071AppendixA for 2007 update.XLS 2
APPENDIX A
PRELIMINARY COST ESTIMATE
LEBANON HILLS TRUNK STORM SEWER OUTLET
CITY PROJECT NO. 905R
BRA FILE NO. 49-04128
Part 5 - Wetland 111 Improvements
Item Unit Est. Qty Unit Price Est Cost
Mobilization LS 1 $7,100 $7,100
Clearing and Grubbing LS 1 $5,000 $5,000
Pond Excavation CY 18000 $10 $180,000
Granular Borrow CY 2200 $19 $41,800
Silt Fence LF 200 $3 $500
Coconut Fiber Blanket SY 5,100 $1 $5,100
Native Seeding AC 1.1 $4,000 $4,240
Subtotal $243,740
+5% Contingencies $12,190
$255,930
+30%a Indirect Costs $76,780
Total $332,710
Part 6 - Marsh Lake Outlet BioSwale
Item Unit Est Qty Unit Price Est Cost
Mobilization LS 1 $2,500 $2,500
Clearing and Grubbing LS 1 $5,000 $5,000
12" Storm Sewer, 0'-10' Deep LF 530 $25 $13,250
4' Diameter Storm Sewer MH EA 3 $1,600 $4,800
Outlet Control Structure EA 1 $4,000 $4,000
12" RCP Flared End Section wl Trash Guard EA 1 $1,000 $1,000
Class III Random Riprap CY 10 $85 $850
Erosion Control Blanket, Category 3 SY 1,290 $5 $6,450
Native Seeding AC 0.3 $4,000 $1,080
Shrub Planting (Red Osier Dogwood) EA 50 $50 $2,500
Seeding AC 0.8 $2,200 $1,760
Silt fence LF 1,000 $2.50 $2,500
Subtotal $45,690
+5% Contingencies $2,280
$47,970
+30% Indirect Costs $14,390
Total $62,360
Part 1 - Existing Storm Drainage to Minnesota River $1,112,750
Part 2 - Increase Holland Lake LS $1,157,560
Part 3 - Pond LP-51 Improvements $49,800
Part 4 - McDonough Lake Outlet to Pond LP-51 $676,180
Part 5 - Wetland 121 Improvements $332,710
Part 6 - Marsh Lake Outlet BioSwale $62,360
Total "Core" Improvements $3,391,360
K:149\4904128\Word\Reports\Draft_Report\Report 4-16-07\AppendixA for 2007 update.XLS 3
APPENDIX A
PRELIMINARY COST ESTIMATE
LEBANON HILLS TRUNK STORM SEWER OUTLET
CITY PROJECT NO. 905R
BRA FILE NO. 49-04128
Additional Improvements
Part 7 - Gun Club Lake Outlet and Pipe
Item Unit Est. Qty Unit Price Est Cost
Mobilization LS 1 $3,050 $3,050
Abandon 48" CMP LF 70 $10 $700
18" RCP Jacked LF 200 $400 $80,000
18" RCP Storm Sewer LF 60 $32 $1,920
18" RCP Flared End Section EA 2 $1,000 $2,000
4' Diameter Storm Sewer CBMH EA 1 $1,600 $1,600
Outlet Control Structure EA 1 $4,500 $4,500
Class III Random Riprap Cy 30 $85 $2,550
Pond Excavation Cy 300 $20 $6,000
Seeding AC 0.10 $2,200 $220
Seeding w/ Wood Fiber Blanket Sy 750 $2 $1,500
Silt Fence LF 300 $2.50 $750
Subtotal $104,790
+5% Contingencies $5,240
$110,030
+30% Indirect Costs $33,010
Total $143,040
Part 8 - Pond 40 Diversion to Jensen Lake
Item Unit Est. Qty Unit Price Est. Cost
Mobilization LS 1 $1,800 $1,800
Clearing and Grubbing LS 1 $3,000 $3,000
Bulkhead 21" RCP LS 1 $500 $500
Outlet Control Structure EA 2 $4,500 $9,000
12" RCP Storm Sewer LF 150 $25 $3,750
12" RCP Storm Sewer, Jacked LF 90 $200 $18,000
12" RCP Flared End Section EA 2 $900 $1,800
Class III Random Riprap Cy 20 $85 $1,700
Silt Fence LF 300 $2.50 $750
Excavation Cy 1800 $10 $18,000
Seeding AC 0.50 $2,200 $1,100
Subtotal $59,400
+5% Contingencies $2,970
$62,370
+30% Indirect Costs $18,710
Total $81,080
Pait 7 - Gun Club Lake Outlet and Pipe $143,040
Part 8 - Pond 40 Diversion to Jensen Lake $81,080
Total Additional Improvements $224,120
Total "Core" Improvements $3,391,360
Total Additional Improvements $224,120
TOTAL PROJECT COST $3,615,480
K.,\49\4904128\Word\Reports\Draft_Report\Report 4-16-07WppendixA for 2007 update.XLS 4
city of czagan
Appendix B
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Appendix C
Technical Memos on Thomas Lake Inputs
t~~
Bonestroo
An derl
Memo t~ Rosene
ik &
Associates
Englneen L M'N.-
Project Name: LHRP Outlet Feasibility Study Client: City of Eagan
To: John Gorder File No: 49-04-128
From: Jason Swenson, Rich Brasch Date: May 5, 2004
Re: Outlet Effects on Thomas Lake
Residents have expressed concern about the impact of the Lebanon Hills Outlet project on high water levels on
Thomas Lake. As the proposed upgraded lift station pumps to Thomas Lake, these concerns are well founded.
This memo discusses the impacts on Thomas Lake as a result of the proposed LHRP Outlet project and
provides some background on why Thomas Lake behaves in the manner it does.
Ultimately, the outlet from the LHRP outlet project is the lift station at pond LP-51, located just north of Holland
Lake. The current lift station capacity is approximately 8 cubic feet per second (cfs). The capacity of this lift
station is proposed to be increased approximately 50%, to 12 cfs.
At first glance, it would seem logical that a 50% increase in the pumping rate from LP-51 would have an impact
on high water levels at West Thomas Lake. However, one has to look at the total picture at West Thomas Lake
to understand the reaction of the lake to a higher pumping rate.
The peak inflow to West Thomas Lake is approximately 750 cfs in a 6.0", 24-hour, design storm. The current 8
cfs pumped inflow from LP-51 represents 1 % of the total peak inflow. At 12 cfs, it would represent
approximately 1.6% of the peak inflow. Daring the July 2000 storm, the peak inflow was approximately 1685
cfs, while the outlflow from LP-51 remained at 8 cfs. This represents 0.5% of the peak inflow to West Thomas
Lake during the July 2000 storm.
The high water levels in the Lake are driven by peak inflow and the rapid inflows of local drainage, with a
relatively rapid drawdown afterwards. This is a result of the high efficiency outlet that was constructed on West
Thomas Lake. A relatively small increase in the depth of flow over the outlet is required to make a large
difference in the outflow rate. As a result, the additional 4 cfs inflow proposed can be accommodated with less
than an inch of additional depth at the outlet structure.
Bonestroo, Rosene, Anderiik and Associates, Inc. www.bonestroo.com
0 St. Paul Office: 0 Milwaukee Office: 0 Rochester-Office: 0 Willmar Office: 0 St. Cloud Office: 0 Grayslake Office:
2335 West Highway 36 1516 West Mequon Road 112 7' Street NE 205 5th Street SW 3721 23r° Street S 888 East Belvidere Road
SL Paul, MN 55113 Mequon, WI 53092 Rochester, MN 55906 Willmar, MN 56201 St. Cloud, MN 56301 Grayslake, IL 60030
Phone: 651-836-4600 Phone: 262-241-4466 Phone: 507-282-2100 Phone: 320-214-9557 Phone: 320-251-4553 Phone: 647-545-6774
Fax: 651-636-1311 Fax: 262-241-4901 Fax: S07-282-3100 Fax: 320-214-9458 Fax: 320-251-6252 Fax: 847-548-6979
I~■ Bonestroc
Andedik 6
Memo R7e Associates
Associates
9"Ll SL Ar[h1W.
The table below shows the projected high water levels in West Thomas Lake for various design events under
existing conditions and the proposed conditions with the LHRP outlet in place.
6.0" SCS Type II 7.2" Snowmelt July 2000 Storm Event
Design
Existing Conditions 907.0 907.8 909.8
Proposed Conditions 907.1 908.0 909.8
The recorded high water level during the July 2000 storm event was. 909.8 feet. Elevations in each of the
design storms investigated remain below the high water levels experienced during the July 2000 storm event.
In addition, in the event of another July 2000 type storm, water levels are predicted to remain the same.
The city is unaware of any homes that were flooded as a result of that high water level on West Thomas Lake.
(Note: Homes on East Thomas Lake were affected, but East Thomas Lake has been disconnected from West
Thomas Lake in a project constructed after the July 2000 event).
To summarize, the peak water levels in Thomas Lake will remain similar to those experienced today, and will
not increase in extreme events, such as the July 2000 storm. This occurs as a result of the peak in West
Thomas Lake being generated by the peak inflows to the lake. LP-51 inflows represent approximately 1 % of
the peak inflow during design storm events, and even less during extreme events. Thus, little to no impact in
high water levels in West Thomas Lake is predicted.
Please feel free to call either Rich Brasch at (651) 406-4783 or Jason Swenson at (651) 604-4867 with any
questions on this matter.
Bonestroo, Rosene, Anderlik and Associates, Inc. www.bonestroo.com
❑ St. Paul Office: ❑ Milwaukee Office: 0 Rochester Office: ❑ Willmar Office: ❑ St. Cloud Office: ❑ Grayslake
Office:
2335 West Highway 36 1516 West Mequon Road 112 7'h Street NE 205 5th Street SW 3721 2P Street S 888 East Belvidere
Road
St Paul, MN 55113 Mequon, WI 53092 Rochester, MN 55906 Willmar, MN 56201 St. Cloud, MN 56301 Grayslake, IL 60030
Phone: 651-6364600 Phone: 262-241-4468 Phone: 507-282-2100 Phone? 320-214-9557 Phone: 320.251-4553 Phone: 847-548-
6774
Fax: 651-636-1311 Fax: 262-241-4901 Fax: 507-282-3100 Fax: 320-214-9458 Fax: 320-251-6252 Fax: 847-548-6979
o
Bonestro
Memo a Rosene
Anderlik 4
Associates
Engineers L Arci"tetts
Project Name: Long Acres / LHRP Outlet Feasibility Client: City of Eagan
Study
File No: 49-04-128
To: John Gorder
Date: May 24, 2004
From: Jason Swenson, Rich Brasch
Re: Response to Dick Starr's Questions on Thomas Lake
This memo is offered as a response to the questions raised by Dick Starr, a resident living on Thomas Lake.
His questions are shown in bold, in the order they were presented, with our answers following.
At what lake level does water begin to flow out of the outlet?
The normal water level where flow begins to flow out of Thomas Lake is elevation 904.2. This elevation is set at
the weir outlet structure located on the west shore of Thomas Lake.
What flow rates occur as the lake level rises?
The table below shows the flow rates out of the outlet for various lake elevations.
Lake Elevation Outflow cubic feet per second
904.2 0
905.2 19.5
906.2 21.5
907.2 23.4
908.2 25.1
909.2 26.7
As shown in the table, the outlet allows high flows very quickly with a small change in the water surface
elevation at low elevations.
Will these flow rates continue in the future without any intervention?
Yes. The existing outlet structure is controlled by gravity only. There are no valves, gates, or pumps that must
be turned on or off at any time. No changes are proposed to this outlet structure as a part of the Long Acres /
LHRP Outlet project.
Does the City have control mechanisms that control the outlet?
As stated in the previous answer, there are no manually operated controls such as valves, gates, or pumps that
are operated by the city at this location. The current "control" offered at this outlet is the actual outlet capacity of
the existing outlet pipe and outlet structure.
Bonestroo, Rosene, Anderilk and Associates, inc. www.bonestroo.com
❑ St. Paul Office: ❑ Milwaukee Office: ❑ Rochester Office: ❑ Willmar Office: ❑ St. Cloud Office: ❑ Grayslake Office:
2335 West Highway 36 1516 West Mequon Road 112 7i" Street NE 205 5th Street SW 3721 23'" Street S 888 East Belvidere Road
SL Paul, MN 55113 Mequon, WI 53092 Rochester, MN 55906 Willmar, MN 56201 SL Cloud, MN 56301 Grayslake, IL 60030
Phone: 651-636-4600 Phone: 262-241-4466 Phone: 507-282-2100 Phone: 320-214-9557 Phone: 320-251-4553 Phone: 847-548-6774
Fax: 651-636-1311 Fax 262-241-4901 Fax: 507.282-3100 Fax: 320-214-9458 Fax: 320-251-6252 Fax: 847-548-6979
Bonestro,
Anderlik I
O
ssoci
Memo Associate
odate
Engln-s G Ard ifto
If, in a future event, I see that water is not flowing out of the outlet, what should I do?
Contact the City of Eagan Pubic Works and Engineering staff to inform them of the problem.
Does disconnecting Thomas Lake from East Thomas Lake reduce the flows into Thomas Lake?
Yes, the overall volume of water routed through Thomas Lake is decreased by disconnecting East Thomas
Lake. The runoff from approximately 700 acres of drainage area (including the areas draining to Carlson Lake
and pumped to East Thomas Lake) is now diverted around Thomas Lake.
Will high water reconnect the two lakes?
No, the structural pipe connection between the lakes has been blocked off and bulkheaded to prevent any flow
between the two lakes. As noted, if Pilot Knob is overtopped, the lakes would be connected again.
Are there records of the water levels in Thomas Lake for the period after the storm event? Or is the
peak all that is known?
We do not have a record of long term water levels in Thomas Lake, only the observed peak elevation after the
rainfall event. Perhaps the city maintains a more extensive set of monitoring data, but we do not have a record
of it.
It seemed that at the time the City was holding water in Thomas Lake on purpose.
As a relatively large waterbody with a piped outlet, Thomas Lake does at times hold back a large volume of
water in order to not overwhelm storm water ponds further downstream in the system. The city was not
manipulating the outlet in any manner to cause additional water to pond for a longer period of time than was
designed into the outlet structure. The lake was simply responding to large volume of water that needed to
work its way through the system over time.
Please feel free to contact Jason Swenson at (651) 604-4867 or Rich Brasch at (651) 604-4783 with any
questions you may have on this matter.
Bonestroo, Rosene, Anderlik and Associates, Inc. www.bonesfroo.com
❑ St. Paul Office: ❑ Milwaukee Office: ❑ Rochester Office: ❑ Willmar Office: 0 St Cloud Office: ❑ Grayslake
Office:
2335 West Highway 36 1516 West Mequon Road 112 7'" Street NE 205 5th Street SW 3721 23n° Street S 888 East Belvidere
Road
St. Paul, MN 55113 Mequon, WI 53092 Rochester, MN 55906 Willmar, MN 56201 SL Cloud, MN 56301 Grayslake, IL 60030
Phone: 651-636-4600 Phone: 262-241-4468 Phone: 507-282-2100 Phone: 320-214-9557 Phone: 320-251-4553 Phone: 847-548-
6774
Fax: 651.636-1311 Fax: 262-241-4901 Fax: 507-282-3100 Fax: 320-214-9458 Fax 320-251-6252 Fax: 847-548-6979
1~
city of Cagan
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MEETING NOTES
PROJECT 905R
LONG ACRES/LEBANON HILLS REGIONAL PARK
DRAINAGE IMPROVEMENTS
OPEN HOUSE
APRIL 23,2007,4:30-7:00 P.M.
LEBANON HILLS VISITORS CENTER (860 CLIFF ROAD)
Attendance: Tom Colbert, Public Works Director; Russ Matthys, City Engineer; Mark Hanson and Chad
Davison, Bonestroo; Steve Sullivan, Dakota County Parks Director; Jerry Engelke, Gun Club Lake Water
Management Organization; 13 persons representing 11 properties.
Presentation Information
Bonestroo provided exhibits of the existing drainage area of McDonough Lake, the preliminary storm
sewer improvements for Project 905R and the properties proposed to be assessed.
Questions/Comments
1. Is Gun Club Pond currently connected to Marsh Lake? Yes. Improvements will
address increased development draining into Gun Club Pond.
2. Drop Marsh Lake by 2 feet and you'll kill the lake. That is not acceptable.
Dakota County Parks prioritized the lakes throughout Lebanon Hills Regional Park by
evaluating environmental conditions, recreation suitability and the waterbodies ability to
manage surface water and determined it would be beneficial to use Marsh Lake for
stormwater management purposes. Some issues with flooding adjacent dwellings may be
resolved with more recent development proposals. Staff will review design potential to
raise proposed Normal Water Level. (Review indicated flood storage needs dictate the
lowering of the NWL by 2 feet.)
3. Is Wetland 121 included in the drainage system since it has such good infiltration?
Yes. Wetland 121 will be excavated slightly to enhance infiltration ability. The wetland
is a significant infiltration resource reducing the pumping to Thomas Lake. It will
receive limited discharges from McDonough Lake to protect Cliff Road from flooding.
4. How is water going to get to Lakewood Hills' ponds as it always has? Need to
continue to provide some water, but limit excessive amounts with mechanical
apparatus. Staff expressed concerns with the mechanical operation of a connection
between Wetland 121 and the Lakewood Hills' ponds due to required manual action.
Potential liability remains if operations don't result in desirable water levels. Conflict
between proposed 24" pipe between McDonough Lake and lift station (Pond LP-51) and
culvert under Cliff Road. Public easements required in Lakewood Hills' ponds. Staff to
follow up with residents.
5. Is Rosemount contributing to funding? Yes. Multiple Joint Powers Agreement with
Rosemount, Apple Valley, Dakota County Parks and Vermillion River Watershed Joint
Powers Organization are to be approved to authorize contributions from said agencies.
6. What happens to Thomas Lake in storm with Project 905 proposals? Elevation
impact is minimal. Lengthier period of drainage inflow.
III
7. We won't see another storm like the July 2000 Super Storm in 100 years. This is
unnecessary. We have had two occasions since the July 2000 Storm that the County
Parks Department has had to pump water out of the park on an emergency basis to
prevent flooding. This project has been delayed 20 years from its first proposal. With the
continued development of the upstream drainage basin, including the County Park and
Rosemount, it has now become necessary.
8. Why can't City wait to assess Trunk Storm Sewer to property owners at time of
future development improvements? The current City policy stipulates that trunk area
assessments are levied at the time of a benefiting public improvement or with land
development, whichever occurs first. Staff also informed residents of opportunity to
request City Council approve deferment of assessments.
9. What is the length of the assessment and its interest rate?
The assessments would be spread over 15 years at an interest rate based on the bonds sold
to finance the project. It is expected to be in the range of 4-5%.
10. Why are we included in this project when our property is outside the McDonough
Lake drainage area (referring to the parcels located in Oak Pond Hills development
on the north side of Cliff Road)? All parcels within this development that have not
previously been assessed trunk area charges for past improvements are included. These
parcels receive benefit because the flooding of Cliff Rd either directly threatens their
property or hinders the access to their neighborhood/home.
G: Projects & Contracts/905/905R/ LHRP Storm Outlet, NH Meeting minutes
Agenda Information Memo
May 1, 2007, Eagan City Council Meeting
B. CERTIFICATION OF DELINQUENT FALSE ALARM BILLS
ACTION TO BE CONSIDERED:
To close the public hearing and approve the final assessment roll for delinquent false
alarm bills and authorize its certification to Dakota County.
FACTS:
➢ The City Code allows for collection through certification of delinquent false alarm
bills, which are not paid.
➢ At the April 4 City Council meeting, a public hearing was scheduled for the May
1, 2007 City Council meeting.
➢ The City does not charge residents or businesses for the first three false alarms in
a calendar year. A fourth or subsequent false alarm results in a $100 fee per
alarm. The delinquent false alarm bills include a 10% penalty and a $25
certification fee.
➢ The City currently has eight delinquent false alarm bills. The assessable amount
of these bills is $2,180. These items are in order for certification to the County.
➢ All notices have been published in the legal newspaper and sent to all affected
property owners informing them of this hearing and their proposed assessments.
ATTACHMENTS (1):
Proposed assessment roll on page
113
Delinquent False Alarm Bills
Property ID Outstanding Dollar Amount
10-16705-080-04 $465.00
10-22472-092-02 $465.00
10-22503-241-02 $135.00
10-22405-010-01 $575.00
10-16951-010-01 $135.00
10-62725-005-02 $135.00
10-53320-072-00 $135.00
10-22531-040-02 $135.00
Total $2,180.00
ll~
Agenda Information Memo
May 1, 2007, Eagan City Council Meeting
C. CERTIFICATION OF DELINQUENT WEED CUTTING BILLS
ACTION TO BE CONSIDERED:
To close the public hearing and approve the final assessment roll for delinquent weed
cutting bills and authorize its certification to Dakota County.
FACTS:
A The City Code allows for collection through certification of delinquent weed
cutting bills, which are not paid.
➢ At the April 4 City Council meeting, a public hearing was scheduled for the May
1, 2007 City Council meeting.
A A 10% penalty and a $25 certification fee are added to all outstanding delinquent
bills.
A The City currently has seven delinquent weed cutting bills. The assessable
amount of these bills is $1,024.40. These items are in order for certification to the
County.
A All notices have been published in the legal newspaper and sent to all affected
property owners informing them of this hearing and their proposed assessments.
ATTACHMENTS (1):
Proposed assessment roll on page.
115
Delinquent Weed Cutting Bills
Property ID Outstanding Dollar Amount
10-48050-096-01 $221.66
10-76202-020-01 $116.22
10-76202-030-01 $116.22
10-63980-090-01 $195.29
10-44900-060-01 $89.85
10-17400-081-01 $142.58
10-72975-090-01 $142.58
Total $1,024.40
I 1 Y'
Agenda Information Memo
May 1, 2007 Eagan City Council Meeting
PUBLIC HEARINGS
D. CERTIFICATION OF DELINQUENT UTILITIES
ACTION TO BE CONSIDERED:
To close the public hearing and approve the final assessment roll for delinquent utility
bills and authorize its certification to Dakota County for collection with property taxes.
FACTS:
• The City Code allows for collection through certification of delinquent utility bills
which are not paid.
• At the Apri 14, 2007 City Council meeting, a public hearing was scheduled for
the May 1, 2007 City Council meeting.
• The City currently has approximately 552 utility bill accounts with delinquent
payments. The assessable amount of these accounts is $111,064.54. These items
are in order for certification to the County.
• All notices have been published in the legal newspaper and sent to all affected
property owners informing them of this hearing and their proposed assessments.
ATTACHMENTS:
• Delinquent account list; pages through
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Agenda Memo
May 1, 2007
Regular City Council Meeting
VI. ORGANIZATIONAL BUSINESS
A. Advisory Commission Appointments
ACTION TO BE CONSIDERED:
Appoint members to the City Council's Advisory Commission, with terms beginning in May
2007
FACTS:
• Per the Council's direction, Advisory Commissions appointments are made in April or early May
of each year.
• Advertising for the Commission vacancies takes place year-round, with an emphasis in
recruitment from January - March.
• There were 16 applicants this year. Of those 16 applicants, 13 were able to attend their
scheduled interview with the City Council on April 24.
• The City Council will be asked to vote via ballots to fill the vacancies for the various lengths of
Commission terms - 3 years, 2 years, 1 year and 1 year alternate terms.
• Mohammad Lodhi submitted a letter of resignation from the APrC on April 25, therefore his
name has been deleted from the ballot.
• Jennifer Dahlquist and Mark Filipi both indicated that they would be willing to serve on the Gun
Club Lake WMO in addition to the preferences indicated on their applications. This will be
reflected on the ballot.
• Per the Council's Guidelines for Commission Appointment Policy, in the event of a stalemate
after three rounds of voting on a specific Commission appointment, the Mayor shall have the
authority to make the appointment of the specific term that resulted in the stalemate.
• The new Commissioners appointed on May 1 will be invited to participate in a new commission
member orientation with their commission staff liaison. Orientation packets will also be
provided to new Commissioners. The orientation is an opportunity for the Commissioners to
learn about the role of the advisory commissioners, and it is also a chance for the new members
to meet with their commission's staff liaison for more detailed information about the workings of
their specific commission.
• The City Council has copies of all the applications, which were included in the binder that was
distributed prior to the applicant's interviews.
• Rather than duplicating all of the applications, the Council is asked to bring their binders to
the May 1 City Council meeting
ATTACHMENTS:
• Enclosed on page I O is a revised summary of applicants' commission preferences based on the
preferences voiced during the interviews.
• Enclosed on page is a copy of a sample ballot.
3
1
2007 ADVISORY COMMISSION APPLICANTS' PREFERENCES
APC APrC ARC BETC WMO
Carol Shattuck 1 4 3 2
James Casper 1 3 2
Maggie Jensen * 1 2
Peter Dugan * 1
Steven Chavez * 1
Kimberly Feller * 1
Chad Stambaugh 1 4 2 3
Matt Schultz 1 2 3 4
Mark Nowlin 1 2
Nelson Mark Fili i * (term up on APrQ 1 2
Steve Beseke * 2 1
Jeff Sluiter 1
Jennifer Dahl uist 2 1 3
Laurie Halverson * 1
Joseph Conlin * 1
*Incumbent on a City Advisory Commission
~v
1 -Year Terms Initial
ADVISORY COMMISSION BALLOT
NAME APC APrC ARC BETC WMO
Carol Shattuck
James Casper
Maggie Jensen
Peter Dugan
Steven Chavez
Kimberly Feller
Chad Stambaugh
Matt Schultz
Mark Nowlin
Nelson Mark Fili i
Steve Beseke
Jeff Sluiter
Jennifer Dahl uist
Laurie Halverson
Joseph Conlon
bold = incumbent
Openings APC APrC ARC BECT WMO
3 - year terms 1
2 - year terms 2 1 1
1 - year terms 1
1- year alternate terms 1 1 1 1 1
Total # of openings 4 2 2 1 2
Agenda Information Memo
May 1, 2007, Eagan City Council Meeting
VIII. NEW BUSINESS
A. CONDITIONAL USE PERMIT- CENTRAL IRRIGATION
ACTION TO BE CONSIDERED:
To approve (OR direct findings of fact for denial) a Conditional Use Permit for the outdoor
storage of PVC pipes and trucks for property located at 2797 Eagandale Boulevard, legally
described as Lots 8 and 9, Block 3, Eagandale Center Industrial Park, in the NW 1/4 of Section 3,
subject to the conditions listed in the APC minutes.
REQUIRED VOTE FOR APPROVAL: Majority of Quorum.
FACTS:
➢ The applicant's proposal includes a Conditional Use Permit for outdoor storage of
PVC pipes and trucks.
➢ The building and an addition were constructed in 1968.
➢ The addition was constructed over a property line resulting in a non-conforming
structure.
➢ Outdoor storage is an approved use in the Industrial Zoning district.
➢ The proposed outdoor storage meets setback requirements.
➢ The proposed outdoor storage includes 3 storage areas for PVC pipes, poly pipe coil
and company trucks.
➢ The applicant must replat the property into a single parcel.
➢ This item was heard as a Public Hearing before the Advisory Planning Commission
on April 24, 2007. There was no public comment at the meeting. The APC
recommended approval of the Conditional Use Permit.
ISSUES: None
60 DAY STATUS: May 19, 2007
ATTACHMENTS (2):
Draft April 24, 2007 APC Minutes on ages I Q3
through ' 44.
Staff report on pages through
14-2-
MINUTES OF A REGULAR MEETING OF THE
EAGAN ADVISORY PLANNING COMMISSION
EAGAN, MINNESOTA
April 24, 2007
A regular meeting of the Eagan Advisory Planning Commission was held on Tuesday, April 24,
2007, at 6:30 p.m., at the Eagan Municipal Center. Present were Chair Hansen, Members
Keeley, Feller (arrived at 6:35 p.m.), Jensen, Heaney, Dugan, and Chavez. Also present were,
City Planner Mike Ridley, Planner Sarah Schield, Planner Pam Dudziak, Assistant City Engineer
John Gorder, City Attorney Bob Bauer, and Recording Secretary Camille..Worley.
AGENDA
City Planner Ridley stated Item D will be tabled by the City Council pending Metropolitan
Council review and Item E will be presented to the City Council on May 15 2007.
Member Keeley moved, Member Chavez seconded a motion to adopt the Agenda as amended.
A vote was taken. All voted in favor. Motion carried 6-0:
March 27, 2007, ADVISORY PLANNING COMMISSION MEETING MINUTES
Member Heaney moved, Member Chavez seconded a motion to approve the March 27, 2007,
Advisory Planning Commission Meeting minutes.
All voted in favor. Motion carried 7-0.
lil. VISITORS TO BE HEARD (10 MINUTE TOTAL TIME LIMIT)
There were no visitors who wished to be heard.
IV. PUBLIC HEARINGS
A. Central Irrigation
Applicant 'Name:Central Irrigation
Location:2797 Eagandale Blvd; Lots 8 & 9, Block 3, Eagandale Center Industrial Park
Application: Conditional Use Permit
A Conditional Use Permit for outdoor storage.
File Number: 03-CU-02-03-07
Planner Schield introduced this item and highlighted the information presented in the City Staff
report dated April 19, 2007. She noted the background and history.
There being no public comment, Chair Hansen closed the public hearing and turned the
discussion back to the Commission. The applicant clarified he had no issues with the proposed
conditions of approval.
Member Dugan moved, Member Keeley seconded a motion to recommend approval of a
Conditional Use Permit (CUP) for the outdoor storage of trucks and PVC pipes on property
located at 2797 Eagandale Boulevard in the NW of Section 3 subject to the following
i q3
conditions:
1. This Conditional Use Permit supersedes all prior CUP's in effect for the property and shall
be recorded at Dakota County within 60 days of approval by the City Council, and proof of
recording submitted to the City.
2. The applicant shall replat the parcels into one lot.
3. The storage area shall be maintained in an orderly fashion.
4. The outdoor storage shall be limited to the storage of the items, quantities and locations
set forth on the Site Plan dated April 4, 2007.
5. The two temporary signs shall be removed.
6. Building signage shall comply with City sign ordinance requirements.
7. The applicant shall provide fence details acceptable to City staff to enclose and screen the
outdoor storage areas.
8. The applicant shall provide adequate screening from the street with a 100% opaque fence.
9. The existing trailer shall be removed from the property as it- is'-- not included with the
materials to be stored per the approved Site Plan.
10. The applicant shall surface the outdoor storage areas with bituminous pavement.
11. The applicant shall provide a Landscape Plari' for the front yard per current City Code
requirements.
12. The rooftop mechanical equipment must meet screening requirements per City Code.
13. The applicant shall enclose the dumpster in a- trash enclosure that meets City Code
requirements. -
A vote was taken. All voted in favor. Motion carried: 7-0.
PLANNING REPORT
CITY OF EAGAN
REPORT DATE: April 19, 2007 CASE: 03-CU-02-03-07
APPLICANT: Central Irrigation HEARING DATE: April 24, 2007
PROPERTY OWNER: John Wiley
APPLICATION DATE: March 21, 2007
REQUEST: Conditional Use Permit
PREPARED BY: Sarah Schield
LOCATION: 2797 Eagandale Boulevard
COMPREHENSIVE PLAN: IND, Industrial
ZONING: I-1, Limited Industrial
SUMMARY OF REOUEST
Allen Nagle, Central Irrigation, is requesting approval of a Conditional Use Permit (CUP) for
the outdoor storage of trucks and PVC pipes, on property located at 2797 Eagandale Boulevard,
legally described as Lots 8 and 9, Block 3, Eagandale Center Industrial Park, in the NW 1/4 of
Section 3.
AUTHORITY FOR REVIEW
Conditional Use Permit:
City Code Chapter 11, Section 11.50, Subdivisions 4C and 4D provide the following.
Subdivision 4C states that the Planning Commission shall recommend a conditional use permit
and the Council shall issue such conditional use permits only if it finds that such use at the
proposed location:
1. Will not be detrimental to or endanger the public health, safety, or general welfare of the
neighborhood or the City.
2. Will be harmonious with the general and applicable specific objectives of the
Comprehensive Plan and City Code provisions.
3. Will be designed, constructed, operated and maintained so as to be compatible in
appearance with the existing or intended character of the general vicinity and will not
change the essential character of that area, nor substantially diminish or impair property
values within the neighborhood.
I
Planning Report - Conditional Use Permit (Central Irrigation)
April 24, 2007
Page 2
4. Will be served adequately by essential public facilities and services, including streets,
police and fire protection, drainage structures, refuse disposal, water and sewer systems
and schools.
5. Will not involve uses, activities, processes, materials, equipment and conditions of
operation that will be hazardous or detrimental to any persons, property or the general
welfare because of excessive production of traffic, noise, smoke, fumes, glare or odors.
6. Will have vehicular ingress and egress to the property which does not create traffic
congestion or interfere with traffic on surrounding public streets.
7. Will not result in the destruction, loss or damage of a natural, scenic or historic feature of
major importance.
Subdivision 4D, Conditions, states that in reviewing applications of conditional use permits, the
Planning Commission and the Council may attach whatever reasonable conditions they deem
necessary to mitigate anticipated adverse impacts associated with these uses, to protect the value
of other property within the district, and to achieve the goals and objectives of the
Comprehensive Plan. In all cases in which conditional uses are granted, the Council shall
require such evidence and guarantees as it may deem necessary as proof that the conditions
stipulated in connection therewith are being and will be complied with.
In addition to the requirements for a conditional use permit listed above, City Code Section
11.70, Subdivision 22, C, 2, lists performance standards for outdoor storage as follows:
a. Outdoor storage items shall be placed within an enclosure as necessary to achieve
appropriate security and containment or for public safety reasons when
determined necessary by the city. In general business (GB) and community
shopping center (CSC) zoning districts, the enclosure shall be attached to the
principal building and be constructed of materials which are aesthetically
compatible with the principal building. In limited industrial (I-1) and general
industrial (I-2) zoning districts, the enclosure may be detached from the principal
building.
b. The storage area shall be located in the side or rear yards and shall not encroach
into any required front building setback area or other required setbacks.
C. The outdoor storage area shall be screened from view from the public right-of-
way and from any adjacent property which is designated for residential uses in the
comprehensive guide plan.
d. The storage area shall not interfere with any pedestrian or vehicular movement.
e. The storage area shall not take up required parking spaces or landscaping areas.
J~
Planning Report - Conditional Use Permit (Central Irrigation)
April 24, 2007
Page 3
f. The storage area shall be surfaced with concrete or an approved equivalent to
control dust and erosion. The surface shall be properly maintained to prevent
deterioration.
BACKGROUNDMISTORY
Central Irrigation Supply Company is currently located at 2785 Pilot Knob Road. They are
acquiring the subject property at 2797 Eagandale Boulevard to accommodate company growth.
The building was constructed in 1968. Central Irrigation Supply Company warehouses and
distributes irrigation supplies to landscape and related companies. They also propose sales
administration and management offices at the property.
EXISTING CONDITIONS
The 2 acre site contains an existing 1 story building approximately 16,000 square feet in size.
The building is located on two lots. City staff researched this issue and determined that an
addition was allowed in 1968 over the property line. Therefore, the applicant must replat the
property to rectify the non-conformity. Access to the site is provided from Eagandale Boulevard.
The parking lot and drive aisle areas are surfaced with bituminous asphalt to the rear of the
existing building.
The property is currently utilized by Turf Supply Company, who offices, warehouses and
distributes lawn fertilizer to golf course, landscape, lawn care, tree care and sports turf
customers.
The site was developed without any landscaping and current standards require 3% of building
construction value to be devoted to landscaping.
SURROUNDING USES
The site is surrounded on all sides by property zoned and guided for industrial uses.
EVALUATION OF REQUEST
Compatibility with Surrounding Area - The proposed use appears compatible with the
surrounding properties and existing uses.
Site Plan - Three outdoor storage areas are proposed north and west of the existing building. A
900 square foot area is proposed for PVC pipes. The pipes are stacked in pallets and stored six
feet high. A second storage area proposed for poly pipe coils is 1,500 square feet. The coils are
proposed to be stored seven feet high. The third storage area is proposed to be 1,575 square feet
in size for the overnight parking of company trucks. The site plan does not identify parking
stalls or drive aisles for these trucks.
4`7
Planning Report - Conditional Use Permit (Central Irrigation)
April 24, 2007
Page 4
There is employee parking adjacent to and behind the west side of the building. There is no
fence on the property and landscaping in this area consists of two deciduous trees located in front
of the building adjacent to Eagandale Boulevard. According to the existing conditions plan,
there are two signs located in the front yard. Both of these signs are temporary. One sign is for
Turf Supply Company, and the other is for Central Irrigation. Both signs must be removed and
Central Irrigation must apply for a sign permit and meet the sign ordinance requirements.
Outdoor Storage - The ordinance standards for outside storage are outlined below.
1. Outdoor storage items shall be placed within an enclosure as necessary to achieve
appropriate security and containment or for public safety reasons when determined
necessary by the city. In general business (GB) and community shopping center (CSC)
zoning districts, the enclosure shall be attached to the principal building and be constructed
of materials which are aesthetically compatible with the principal building. In limited
industrial (I--1) and general industrial (I--2) zoning districts, the enclosure may be detached
from the principal building. The applicant has proposed the storage area to be enclosed by a
fence but has not provided fence details. The fence visible from the street should be 100%
opaque to provide maximum screening.
2. The storage area shall be located in the side or rear yards and shall not encroach into any
required front building setback area or other required setbacks. The storage of trucks and
PVC pipes are proposed within the side and rear yards of the property.
3. The outdoor storage area shall be screened from view from the public right-of-way and from
any adjacent property which is designated for residential uses in the comprehensive guide
plan. The adjacent properties are zoned and guided for industrial use and screening is not
required from adjacent parcels that are zoned I-1. There are two deciduous trees on the
property, located in the front yard landscaped areas adjacent to the driveways. The storage
area is somewhat screened from the public view by the building, however, a majority of the
outside storage is visible from the driveway and parking lot openings and should be screened
from Eagandale Boulevard.
4. The storage area shall not interfere with any pedestrian or vehicular movement. The area of
the site north and west of the building is used only for storage and vehicular movement.
There is no pedestrian activity in this area. The survey identifies a trailer located in the
proposed storage area. The applicant has clarified that this trailer is part of the former
business and will be removed from the outdoor storage area.
5. The storage area shall not take up required parking spaces or landscaping areas. No
landscaping or other vegetation is proposed to be removed to accommodate the proposed
storage area. The overnight storage area of work vehicles will also assist in the
accommodation of the required parking. Required parking areas are also located elsewhere
on the site and according to the applicant they meet the needs of the business.
I Ql~
Planning Report - Conditional Use Permit (Central Irrigation)
April 24, 2007
Page 5
6. The storage area shall be surfaced with concrete or an approved equivalent to control dust
and erosion. The surface shall be properly maintained to prevent deterioration. The
applicant has proposed to surface the storage area with bituminous, which is an approved
material per City Code.
Setbacks - The City Code requires a 5-foot side and rear yard parking setback. Additionally, the
City Code requires a 20-foot side and rear yard outdoor storage setback. It appears as though the
all setbacks are met.
LandscaninQ - There is no proposed landscaping. The proposed storage area is visually screened
from the property to the north by many trees. There is limited visual screening on the south,
west and east property lines, however screening from properties zoned I-1 is not required. As
mentioned previously, the site is devoid of landscaping. The applicant should enhance the
appearance of the property and a Landscape Plan should be submitted that provides plant
material between the building and Eagandale Boulevard.
Mechanical Equipment - The mechanical equipment is located on the roof of the building. City
Code requires that all roof-mounted equipment shall not be visible from the ground level of any
adjacent property or street that is of equal grade with the subject building. The applicant must
provide screening of the mechanical equipment to meet City Code requirements.
Trash Containers - The applicant has stated that the trash enclosure is located on the north part
of the parking lot as noted on the plan. However, the trash enclosure is not located on the plan
and a site visit showed that dumpsters are adjacent to the building and not in an enclosure. The
enclosure must meet City Code requirements.
SUMMARY/CONCLUSION
Allen Nagle, Central Irrigation, is requesting approval of a Conditional Use Permit (CUP) for
the outdoor storage of trucks and PVC pipes, on property located at 2797 Eagandale Boulevard,
legally described as Lots 8 and 9, Block 3, Eagandale Center Industrial Park, in the NW %4 of
Section 3.
The proposed outdoor storage appears generally compatible with the 1-1 zoning and surrounding
properties.
ACTION TO BE CONSIDERED
To recommend approval of a Conditional Use Permit (CUP) for the outdoor storage of trucks
and PVC pipes on property located at 2797 Eagandale Boulevard in the NW 1/4 of Section 3.
If approved, the following conditions should apply:
1. This Conditional Use Permit supersedes all prior CUP's in effect for the property and
shall be recorded at Dakota County within 60 days of approval by the City Council, and
proof of recording submitted to the City.
.149
Planning Report - Conditional Use Permit (Central Irrigation)
April 24, 2007
Page 6
2. The applicant shall replat the parcels into one lot.
3. The storage area shall be maintained in an orderly fashion.
4. The outdoor storage shall be limited to the storage of the items, quantities and locations
set forth on the Site Plan dated April 4, 2007.
5. The two temporary signs shall be removed.
6. Building signage shall comply with City sign ordinance requirements.
7. The applicant shall provide fence details acceptable to City staff to enclose and screen the
outdoor storage areas.
8. The applicant shall provide adequate screening from the street with a 100% opaque fence.
9. The existing trailer shall be removed from the property as it is not included with the
materials to be stored per the approved Site Plan.
10. The applicant shall surface the outdoor storage areas with bituminous pavement.
11. The applicant shall provide a Landscape Plan for the front yard per current City Code
requirements.
12. The rooftop mechanical equipment must meet screening requirements per City Code.
13. The applicant shall enclose the dumpster in a trash enclosure that meets City Code
requirements.
15D
Eagan Boundary
N Parcel Area
Location Map Park Area
- Building Footprint
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Development/Developer. 2797 Eagandale Boulevard
Application: Conditional Use Permit
Case No.: 03-CU-02-03-07
Map Prepared using ERSI ArcVlew 11. Parcel base map data provided N
by Dakota County Office of GIS and is current= of APrll 2005.5 15
City of EflpBIl THIS MAP IS INTENDED FOR REFERENCE USE ONLY W E
The City of Eagan and Dakota County do not guarantee the accuracy of this Information and are S
Community eewlepment Department not responsible for errors or omissions.
Current Zoning and Comprehensive Guide Plan Central Irrigation
Land Use Map Conditional Use Permit
03-CU-02-03-07
Zoning Map
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THIS MAP IS INTENDED FOR REFERENCE USE ONLY
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-by. XML ` '°a TURF SUPPLY COMPANY
CE"T,AL
IRRIGATION-SUPPLY
RECEIVED APR 0 4 2W
Date: 04/04/2007
Central Irrigation Supply
2797 Eagandale Blvd.
Eagan, MN 55121
Phone: 651-681-9133
Fax: 651-681-9787
Sarah Schield
Planner
Re: Conditional Use Permit, 2797 Eagandale Boulevard, Eagan, Mn
Dear: Sarah Schield
The area we would like to use for outside storage is on the north side of the building. Our plan is
to have an area 100ft x 60ft. We will be fencing this area off for security and laying down
blacktop or concrete, depending on city requirements. The material we will be storing is PVC
piping. This product comes in a variety of diameters in 20ft lengths. It is packaged in bundles
approximately 3ft x 4ft. We will be storing as many as 30 bundles during the summer months to
just a few during the winter months. The surrounding area is a block wall on the building to the
East. To the North a tree line several yards away, then a parking lot, and to the West a loading
area on the North side of a building.
Al Nagle
Central Irrigation Supply
1~
C E IVT A L
fE- r
IRRIGATION SUPPLY
SITE LAYOUT
• Minimum building setback lines. See attached plan
• Proposed buildings and structures. There are no new proposed buildings or
structures.
• Adjacent and on-site streets. Eagandale Blvd runs in front of building southeast.
• On-site easements. See attached plan.
• Parking areas. 2,528 square feet, 13 spaces with room for additional spaces.
• Sidewalks. Front entrance of building. Sidewalk is 4 feet wide and made out of
concert.
• Signage. Front of building 20 feet from street.
• Fence and retaining walls. None on site.
• Garbage. Back north part of parking lot. Noted on plan. Size 6'wide x 4'deep x6'
high.
• Exterior air-conditioning, heating and electrical equipment. Located on top of
roof.
RECEIVED PEAR 2 12007
Agenda Information Memo
May 1, 2007, Eagan City Council Meeting
B. PLANNED DEVELOPMENT AMENDMENT - USA CREDIT UNION
ACTION TO BE CONSIDERED:
To approve (or direct Findings of Fact for Denial) a Planned Development Amendment to
allow additional building signage for a tenant name on the existing office building at 1519
Central Parkway, legally described as Lot 1, Block 1, Yankee Doodle Professional Building,
located in the SE '/a of Section 9, subject to the conditions listed in the APC minutes.
REQUIRED VOTE FOR APPROVAL: At least three votes.
FACTS:
➢ The site was platted in 2003 as part of a 3.5 acre development.
➢ In 2005, a Planned Development was approved consisting of a two-story office building
and two-freestanding restaurants.
➢ In 2006, a subdivision was approved to further split Lot 1, Block 2, Eagan Preserve and
create Lots 1 and 2, Block 1, Yankee Doodle Professional building.
➢ The Planned Development Agreement limited building signage to the building name and
address only.
➢ There is no existing wall signage on the building.
➢ There is one monument sign located off of Central Parkway that allows tenant panels.
➢ The proposed building signage consists of a tenant name and the words "Serving Your
Community" which is not part of the banks trademark and therefore is not allowed per
the sign code.
➢ The proposed sign area does meet the sign code.
➢ The proposed tenant, USA Credit Union, would occupy 2,441 sq. ft. of the 25,000 sq. ft.
building.
➢ This item was heard as a Public Hearing before the Advisory Planning Commission on
April 24, 2007. There was no public comment at the meeting. The APC recommended
denial of the Conditional Use Permit based on the prior Planned Development Approval
which specifically stated only building name and address wall signage be allowed.
ISSUES:
➢ The Commission stated they did not support the request because it was in conflict with
the Planned Development Agreement between the property owner and the City in 2005
and the modification would set a precedent that would send the wrong message as it
relates to negotiating Planned Developments.
60 DAY STATUS: May 19, 2007
ATTACHMENTS (2):
Draft April 24, 2007 APC Minutes on -~~ages through.
Staff report on pages JbQ through j
151
B. Yankee Doodle Professional Building
Applicant Name:USA Credit Union
Location:1519 Central Parkway; Lot, 1, Block 1, Yankee Doodle Professional Building
Application: Planned Development Amendment
A Planned Development Amendment to allow building signage.
File Number: 09-PA-06-03-07
Planner Schield introduced this item and highlighted the information:presented in the City Staff
report dated April 18, 2007. She noted the background and history.
Bruce Hermanson explained USA Credit Union's need for expansion and stated the proposal
would satisfy the employees of the Credit Union and their families.
Chair Hansen opened the public hearing.
There being no public comment, Chair Hansen closed the_ pub1i-c hearing and turned the
discussion back to the Commission.
Chair Hansen discussed the history of theItein and the issue of signage. He stated at the time
of the original approval, it was a specific desire of the City to keep the signage conservative.
Alex Young, owner of the building stated hardship in'leasing_ the building and explained that the
signage is needed for USA Credit Union. He stated they are not asking for more than the 20%
signage which is allowed per City Code.
Member Chavez stated the request before the APC would alter exactly what was discussed
eighteen months ago with the original development:proposal and that he could not support the
request.:
Member-Heaney asked-for confirmation that the proposal would still be less than the City Code
allowed"20%. There was discussionon`previous applications and the precedent that would be
set by approving the proposal:
Member Chavez stated the issue was not the 20% allowable signage but rather the quantity of
tenant identification and the original deal struck in 2005.
Member Keeley stated the discussion and the outcome in 2005 is very clear.
Member Dugan stated that approving a request that is contrary to the original approval would
set a terrible precedent.
Alex Young offered to reduce the allotted percentage of building signage from 20% to 10%.
Member Chavez stated his belief that the previously approved application should be honored.
Member Keeley stated that the issue is not the percentage of signage but rather the original
agreement and that she agreed with Members Chavez and Dugan and shared their concern for
I
the precedence that would be set.
Member Heaney moved, Member Jensen seconded a motion to recommend approval of a
Planned Development Amendment to allow additional building signage for a tenant name on
the building located at 1519 Central Parkway, legally described as Lot 1, Block 1, Yankee
Doodle Professional Building, in the SE 1/4 of Section 9 subject to the following conditions:
1. An Amendment to the Planned Development Agreement shall be executed and recorded
with the Dakota County Recorder's office.
2. The building signs shall be located and constructed as shown. on the Sign Plan sheet
received April 4, 2007.
3. No additional tenant wall signage shall be allowed.
4. All building signage shall be uniform in design, font, size and color, and be backlit or
otherwise externally lit. Can signs or internally lit signs shall be prohibited.
A vote was taken. All voted against. Motion failed: 0-7:-
Member Heaney moved, Member Keeley secondeda.motion tiojecommend denialQf a
Planned Development Amendment to allow acfditional_building signage for a tenant name on
the building located at 1519 Central Parkway, legally described'as Lot 1, Block 1 Yankee
Doodle Professional Building, in the SE 1/4 of Section 9 because the previously approved
application should be honored and there is no reason to change the amount of allowable
signage at this time.
A vote was taken. All voted in favor. Motion carried: 7-0:
Member Heaney stated reasons for denial are the proposal is-yin conflict with the original 2005
agreement and the precedent'that would be set relative to negotiated Planned Developments.
PLANNING REPORT
CITY OF EAGAN
REPORT DATE: April 18, 2007 CASE: 09-PA-06-03-07
APPLICANT: USA Credit Union HEARING DATE: April 24, 2007
PROPERTY OWNER: Yankee Doodle Professional Building
APPLICATION DATE: March 21, 2007
REQUEST: Planned Development Amendment PREPARED BY: Sarah Schield
LOCATION: 1519 Central Parkway (NW corner of Yankee Doodle Rd. and Central Pkwy.)
COMPREHENSIVE PLAN: SA-O/S, Special Area - Office/Service
ZONING: PD, Planned Development
SUMMARY OF REQUEST
Tom Alter, on behalf of USA Credit Union, is requesting approval of a Planned Development
Amendment to allow additional building signage for a tenant name on the building located at
1519 Central Parkway, legally described as Lot 1, Block 1, Yankee Doodle Professional
Building, in the SE 1/4 of Section 9.
AUTHORITY FOR REVIEW
PD Amendment:
Chapter 11, Section 11.50, Subdivision 5 states, in part,
1. The provisions of this chapter may be amended by the majority vote of the council, except
that amendments changing the boundaries of any district or changing the regulations of any
district may only be made by an affirmative vote of two-thirds of all members of the council.
2. The Council shall not rezone any land in any zoning district or make any other proposed
amendment to this chapter without first having referred it to the planning commission for its
consideration and recommendation.
I `~v
Planning Report - Planned Development Amendment (USA Credit Union)
April 24, 2007
Page 2
BACKGROUNWHISTORY
This site was platted in 2003 as part of a 3.5 acre development. In 2005, a Planned Development
consisting of a two-story office building and two free-standing restaurants was approved. In
2006, a subdivision was approved to split Lot 1, Block 2, Eagan Preserve and create Lots 1 and
2, Block 1, Yankee Doodle Professional Building.
The 2005 Planned Development Approval was negotiated to allow only building name and
address wall signage for this office building. The Advisory Planning Commission and City
Council specifically discussed (and approved) that tenant signage would only be allowed on the
monument sign.
EXISTING CONDITIONS
Lot 1, Block 1, Yankee Doodle Professional Building consists of a two-story 25,088 square foot,
office building. Access to the site is available from Quarry Road to the north.
There are no existing building signs. There is one existing monument sign located off of Central
Parkway.
SURROUNDING USES
The following existing uses, zoning, and comprehensive guide plan designations surround the
subject property:
Existing Use Zoning Land Use
Designation
North Argosy University RD, Research and SA, Special Area
Development
South Townhomes (Surrey R-4, Multiple HD, High Density
Heights Residential Residential
East Lockheed Martin RD, Research and SA, Special Area
Development
West Vacant A, Agriculture SA, Special Area
EVALUATION OF REQUEST
Proposal - The applicant, USA Credit Union, is proposing to construct halo - lit wall signage on
the new office building at 1519 Central Parkway. USA Credit Union is a tenant in the office
building at the Yankee Doodle Professional Building development. Specifically, this request is
to allow a second building sign on the south side of the building.
I
Planning Report - Planned Development Amendment (USA Credit Union)
April 24, 2007
Page 3
Code Requirements - The following signage requirements were approved with the Planned
Development:
1. One monument sign shall be permitted for each restaurant; and one monument sign
for the office building. The monument signs area subject to compliance with the
City's sign ordinance. The monument signs shall have a base constructed of
materials to match the principal building it serves.
2. There shall be no pylon signs within this development. Any future proposals for a
pylon sign will require a Planned Development Amendment and will be subject to
compliance with the City's sign ordinance.
3. Building signage shall comply with City sign ordinance requirements and be limited
to the building name and address only.
4. All building signage shall be uniform in design, font, size and color, and be backlit or
otherwise externally lit. Can signs or internally lit signs shall be prohibited so as' to
avoid the appearance of this building as a retail center.
Sign Area - The maximum sign area for a wall sign is limited to 20 percent of the gross area of a
side of which the sign is located. The proposed building signage for the USA Credit Union
appears to meet the ordinance requirements.
Evaluation - The proposal for wall signage appears to meet ordinance requirements, except that
the words "Serving Your Community" is not part of the trademark for USA Credit Union, and
therefore is not allowed per the sign code. The proposed elevations identify the sign to be a can
sign, however the applicant has stated they would have all signs be halo - lit to provide
uniformity.
SUMMARY/CONCLUSION
The proposed amendment is inconsistent with the Planned Development that was negotiated and
approved a year and a half ago. The Planned Development approval prohibited tenant signage
on the building but did allow building name and street address signage on the building.
The proposed amendment would allow the wall signage to consist of a building named after a
major tenant, who is unknown, and a second building sign for USA Credit Union. The USA
Credit Union sign consists of more than the company trademark which is not allowed per City
Code.
City policy makers will need to determine whether a second building sign should be allowed for
another building tenant.
I
Planning Report - Planned Development Amendment (USA Credit Union)
April 24, 2007
Page 4
ACTION TO BE CONSIDERED
To recommend approval of a Planned Development Amendment to allow additional building
signage for a tenant name on the building located at 1519 Central Parkway, legally described as
Lot 1, Block 1, Yankee Doodle. Professional Building, in the SE 1/4 of Section 9. If approved
the following conditions shall apply:
1. An Amendment to the Planned Development Agreement shall be executed and recorded
with the Dakota County Recorder's office.
2. The building signs shall be located and constructed as shown on the Sign Plan sheet
received April 4, 2007.
3. No additional tenant wall signage shall be allowed.
4. All building signage shall be uniform in design, font, size and color, and be backlit or
otherwise externally lit. Can signs or internally lit signs shall be prohibited.
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City of Eagan
Advisory Planning Commission Meeting Minutes
August 23, 2005
Page 20
F. Eagan Preserve
Applicant Name: MSP Commercial
Location: Lot 2, block 1, Eagan Preserve, Dakota County, MN
Application: Rezoning A Rezoning of 3.69 acres to Research and Development
(RD) to Planned Development (PD).
File Number: 09-RZ-03-07-05
Application: Preliminary Planned Development A Preliminary Planned
Development to create 3 buildings for office use and 2 restaurants.
File Number: 09-PD-03-07-05
Application: Final Planned Development
A Final Planned Development to create one building for office use.
File Number: 09-FD-11-07-05
Planner Dudziak introduced this item and highlighted the information presented in the
City Staff report dated August 19, 2005. She noted the background and history.
Alex Young Vice President of Development, MSP Commercial thanked staff for their
help with the project. He indicated that the proposed office building would be MSP's
new headquarters office; they plan to relocate from St. Paul. He stated the building has
four different sign areas, with up to two signs each. He stated the 60% brick exterior
requirement has been exceeded.
Chair Heyl opened the public hearing.
There being no public comment, Chair Heyl closed the public hearing and turned the
discussion back to the Commission.
Chair Heyl stated her concern with individual wall signage for tenants of the office
building and explained that the Manley development was approved with individual signs
because it was condo ownership with individual entrances; which is different than this
proposal, therefore she is not in favor of individual tenant signs.
Member Gladhill stated opposition to individual signage as well.
Member Chavez asked the applicant to discuss the public benefits of the Planned
Development.
Mr. Young responded that the proposal exceeds exterior material standards, provides
the opportunity for connection to the future Paster retail development to the west, will
allow two sit-down restaurants to be added to the pedestrian friendly area and will
provide a transition point between the office park, future retail and community center.
Member Bendt stated the City needs to be prudent with signage in this quadrant of the
Central Area and that the proposed tenant wall signage is not consistent with the offices
in the immediate area.
Member Matthees stated she is in favor of individual tenant signs as proposed.
Member Keeley stated agreement with Member Matthees, provided it is limited.
7 Ian
City of Eagan
Advisory Planning Commission Meeting Minutes
August 23, 2005
Page 21
V, Member Bendt suggested all signage in the development should be understated to
maintain consistency in the area.
Member Chavez stated he will not vote in favor because he is not swayed that the
proposal justifies the Planned Development zoning.
Member Dugan moved, Member Heyl seconded a motion to recommend approval of a
Rezoning of 3.5 acres from RD, Research and Development to PD, Planned
Development for Lot 1, Block 2, Eagan Preserve in the SE % of Section 9.
A vote was taken.
Aye: Chair Heyl, Members Dugan, Hansen, and Matthees.
Nay: Members Bendt, Chavez, and Gladhill.
Motion carried 4-3.
Member Dugan moved, Member Heyl seconded a motion to recommend approval of a
Preliminary Planned Development to allow one office/medical building and two
restaurant buildings for property located on Lot 1, Block 2, Eagan Preserve in the SE
of Section 9 subject to the following conditions as amended:
1. The applicant shall enter into a Preliminary Planned Development Agreement with
the City that shall be recorded at the Dakota County Recorder's Office.
2. The applicant shall enter into a Final Planned Development Agreement with the City.
The following exhibits are necessary for the Agreement:
• Final Site Plan
• Final Building Elevations Plan
• Final Landscape Plan
• Final Lighting Plan
• Final Signage Plan
3. The developer shall provide evidence of private cross easements, in a form
acceptable to the City Attorney, in favor of the adjacent property to the west to allow
for the possible future parking lot connections and circulation.
4. The developer shall provide landscaping easement, in a form acceptable to the City,
for the existing City streetscaping improvements located in the southeast corner of
the site near the intersection of Central Parkway and Yankee Doodle Road.
5. The two restaurant buildings shall be limited to 45 feet or less in height.
6. If not contained within the building, a trash enclosure must be provided that is
attached to the principal building and constructed of the same materials as the
principal building. The trash enclosure must satisfy other design standards in the City
Code.
7. Each restaurant shall comply with City Code requirements for parking. The
restaurant capacity and parking will be reviewed for compliance with City Code
requirements at the time of Final PD approval.
8. The design and exterior materials of all buildings shall comply with the architectural
standards set forth by the applicant the attached exhibit received July 20, 2005.
9. The proposed office building shall include a greater amount of brick exterior in place
of EIFS. The revised elevation shall be submitted for incorporation into the Final PD
Agreement. All buildings shall have at least 60% of each building facade finished
with brick, stone, or glass as primary materials.
10. One monument sign shall be permitted for each restaurant; and one monument sign
for the office building. The monument signs area subject compliance with the
~ 11
Eagan City Council Meeting Minutes
September 6, 2005
Page 6
7. The electronic display shall be used for price information only and shall not blink or flash or contain a
moving message.
8. The two existing free-standing sings must be removed.
REZONING, PRELIMINARY PLANNED DEVELOPMENT, FINAL PLANNED DEVELOPMENT
MSP COMMERCIAL
City Administrator Hedges introduced this item regarding a rezoning of 3.5 acres from RD, Research and
Development to PD, Planned Development; a Preliminary Planned Development to allow one office/medical
building and two restaurant buildings; and a Final Planned Development for the proposed office / medical use for
Lot 1, Block 2, Eagan Preserve. City Planner Ridley gave a staff report.
Alex Young, MSP Commercial, discussed the background of MSP Commercial and use of the proposed building.
He also discussed the proposed signage.
Councilmember Carlson discussed the 4`s of July activities that would take place in the area, inquiring if MSP
Commercial would be willing to work with the City in regard to parking for the related events. Mr. Young indicated
that his company would be willing to cooperate with the City during the 4'b of July festivities. Councilmember
Carlson stated that she prefers only Class I restaurants be recruited for the site. Mr. Young stated only full-service,
sit down restaurants are being considered. Councilmembers discussed the proposed signage and parking for the site.
Councilmember Carlson stated her preference for building signage being limited to street/address and building name.
Mayor Geagan and member Fields agreed. Councilmember Maguire explained his preference for limited building
signage as discussed and a monument sign with tenant panels. The Council agreed.
Councilmember Carlson moved, Councilmember Fields seconded a motion to approve a Rezoning of 3.5 acres from
RD, Research and Development to PD, Planned Development for Lot 1, Block 2, Eagan Preserve in the SE of
Section 9. Ay: 5 Nay: 0
Councilmember Carlson moved, Councilmember Tilley seconded a motion to approve a Preliminary Planned
Development to allow one office / medical building and two Class I restaurants (with full service liquor) for property
located on Lot 1, Block 2, Eagan Preserve in the SE '/4 of Section 9, subject to the following conditions:
Aye: 5 Nay: 0
1. The applicant shall enter into a Preliminary Planned Development Agreement with the City that shall
be recorded at the Dakota County Recorder's Office.
2. The applicant shall enter into a Final Planned Development Agreement with the City.
The following exhibits are necessary for the Agreement:
• Final Site Plan
• Final Building Elevations Plan
• Final Landscape Plan
• Final Lighting Plan
• Final Signage Plan
3. The developer shall provide evidence of private cross easements, in a form acceptable to the City
Attorney, in favor of the adjacent property to the west to allow for the possible future parking lot
connections and circulation.
4. The developer shall provide landscaping easement, in a form acceptable to the City, for the existing
City streetscaping improvements located in the southeast comer of the site near the intersection of
Central Parkway and Yankee Doodle Road.
5. The two restaurant buildings shall be limited to 45 feet or less in height.
6. If not contained within the building, a trash enclosure must be provided that is attached to the principal
building and constructed of the same materials as the principal building. The trash enclosure must
satisfy other design standards in the City Code.
7. Each restaurant shall comply with City Code requirements for parking. The restaurant capacity and
parking will be reviewed for compliance with City Code requirements at the time of Final PD approval.
9 /7~
Eagan City Council Meeting Minutes
September 6, 2005
Page 7
8. The design and exterior materials of all buildings shall comply with the architectural standards set forth
by the applicant the attached exhibit received July 20, 2005.
9. The proposed office building shall include a greater amount of brick exterior in place of EIFS. The
revised elevation shall be submitted for incorporation into the Final PD Agreement. All buildings shall
have at least 60% of each building fagade finished with brick, stone, or glass as primary materials.
10. One monument sign shall be permitted for each restaurant; and one monument sign for the office
building. The monument signs area subject to compliance with the City's sign ordinance. The
monument signs shall have a base constructed of materials to match the principal building it serves.
11. There shall be no pylon signs within this development. Any future proposals for a pylon sign will
require a Planned Development Amendment and will be subject to compliance with the City's sign
ordinance.
12 Building signage shall comply with City sign ordinance requirements and be limited to the building
name and address only.
4 13. All building signage shall be uniform in design, font, size and color, and be backlit or otherwise
externally lit. Can signs or internally lit signs shall be prohibited so as to avoid the appearance of this
building as a retail center.
14. All mechanical equipment shall be screened from views from off the property.
15. The developer agrees to work with the City in regard to parking for the 4a' of July festivities.
Councilmember Carlson moved, Councilmember Tilley seconded a motion to approve a Final Planned Development
for the proposed office / medical use for Lot 1, Block 2, Eagan Preserve in the SE '/4 of Section 9, subject to the
following conditions: Aye: 5 Nay: 0
1. The applicant shall enter into a Preliminary and Final Planned Development agreement with the City
that shall be recorded at the Dakota County Recorder's Office.
2. The applicant shall enter into a Final Planned Development Agreement with the City prior to
construction of the building. The following exhibits are necessary for the Final Planned Development
Agreement
• Final Site Plan
• Final Building Elevations
• Final Landscape Plan
• Final Lighting Plan
• Final Signage Plan
3. The developer shall provide evidence of private cross easements, in a form acceptable to the City
Attorney, in favor of the adjacent property to the west to allow for the possible future parking lot
connections and circulation.
4. The developer shall provide a landscaping easement, in a form acceptable to the City, for the existing
City streetscaping improvements located in the southeast comer of the site near the intersection of
Central Parkway and Yankee Doodle Road.
5. If not contained within the building, a trash enclosure must be provided that is attached to the principal
building and constructed of the same materials as the principal building. The trash enclosure must
satisfy other design standards in the City Code.
6. The design and exterior materials of 'all buildings shall comply with the architectural standards set forth
by the applicant the attached exhibit received July 20, 2005.
7. The proposed office building shall include a greater amount of brick exterior in place of EIFS to
achieve 60% of each facade comprised of brick, stone or glass. The revised elevation shall be
submitted for incorporation into the Final PD Agreement.
8. One monument with tenant panels is permitted for the office building.
9. Building signage shall comply with City sign ordinance requirements and shall be limited to the
building name and address only.
10. All building signage shall be uniform in design, font, size and color, and be backlit or otherwise
externally lit. Can signs or internally lit signs shall be prohibited so as to avoid the appearance of this
building as a retail center.
11. All mechanical equipment shall be screened from views from off the property.
12. The developer agrees to work with the City in regard to parking for the 4's of July festivities.
/D /7~
April 4, 2007
RECEIVED APR 0 4 AV
Sarah Schield
Planner
City Hall
3830 Pilot Knob Road
Eagan, MN 55122
RE: Planned Development Amendment
1519 Central Parkway, Eagan, MN
Dear Ms. Schield:
We are requesting an amendment to the Planned Development for the building at 1519 Central
Parkway. The office building at this address is located on the north end of the property, (see
attached site plan) and the current land use for this property is strictly as an office building. As for
the neighboring land, the uses encompass a broad spectrum of developments. The property
directly to the west is currently used as farm land (Agriculture). To the north of our site is Argosy
Education Center; to the east of the property is an office park (Both Research and Development).
Lastly, south east of our site there are numerous existing retail centers (Planned Development).
USA Credit Union requests this amendment to install on building signage at the Yankee Doodle
Professional Building; 1519 Central Parkway, Eagan, MN 55121. It is our understanding that the
current signage allowed for this building is restricted to the name of a single company and that
the building owner is reserving this signage for the primary tenant in the building. The building
owner and USA Credit Union have executed a letter of intent to lease first floor space to USA
Credit Union, a Michigan state-chartered credit union operating in the state of Minnesota. Both
parties request that an amendment to the signage code be allowed to add a second sign to the
south facing building elevation.
USA Credit Union was originally chartered in 1953. We have served the employees of Unisys
Corporation (formerly Burroughs) since that time. We currently serve over 3,500 member
households in the greater Minneapolis/St. Paul region and operate an office in Roseville,
Minnesota that primarily serves employees of Unisys Corporation. Representatives from the
Roseville office also serve credit union members of the Unisys and Lockheed-Martin offices in
Eagan. We wish to open a branch office at the Yankee Doodle Professional Building in Eagan
because:
• It is in close proximity to the Unisys and Lockheed-Martin offices in Eagan which will
allow to better serve our existing members and to add new members from these
companies.
• USA Credit Union received regulatory authority to expand its membership eligibility to
include all individuals who live, work or worship in Dakota and Ramsey Counties in the
state of Minnesota. The location of the Yankee Doodle Professional Building will
provide consumers in the community with a convenient and economical financial
services alternative.
As a financial institution open to members of the community, adequate signage is very important
and crucial to raise awareness of our branch location to current and potential members. Signage
is a monumental attribute to any location of a Credit Union. We are certain that the signage
)1
currently allowed by code will not be sufficient. We are asking for an amendment to the Planned
Development to install signage that will be tasteful, professional and within the spirit of the
signage code. USA Credit's occupancy is pursuant to this proposed variance.
USA Credit Union is looking forward to expanding our presence and service to the Eagan
community. USA Credit Union will provide a valuable financial service alternative to those who
work and live in Eagan and surrounding communities. Upon amendment approval, USA Credit
will sign a lease document and proceed forward with space planning.
The proposed amendment to the Planned Development would have little or no impact on the
surrounding properties and uses. What this amendment is proposing is not to exceed what is
currently permissible in regards to the signage coverage, but merely allow two names on the
south facing elevation which will fully comply with city code requirements. The coverage of the
USA Credit sign and the future building name would be well within the current guidelines of the
existing Planned Development, 10% coverage per elevation, up to two elevations. The east facing
elevation would have only the future building name shown. The future building name is shown
as two words, due to where the column line is built on the south elevation, this sign is only one
name.
The proposed Planned Development amendment has no impact on City services, including but
not limited to sewer, water, stone water run off and the nearby road ways.
Thank you for your time in reviewing this proposal and the attached materials. Please let us
know if you need any further information.
Sincerely,
Tom Alter
Executive Vice President
USA Credit Union
PO Box 7092
Troy, MI 48007-7092
AGENDA
CITY OF EAGAN
REGULAR MEETING OF THE ECONOMIC DEVELOPMENT AUTHORITY
EAGAN MUNICIPAL CENTER
MAY 1, 2007
A. CALL TO ORDER
B. ADOPT AGENDA
C. APPROVE MINUTES
D. OLD BUSINESS
E. NEW BUSINESS
1. CEDAR GROVE REDEVELOPMENT DISTRICT - Approve Extension
of Occupancy Agreement for Minsk Market at 3992 Sibley Memorial
Highway to September 1, 2007
F. OTHER BUSINESS
G. RECESS TO EXECUTIVE SESSION - The EDA will recess to an
executive session to discuss possible acquisition of the Mediterannean
Cruise properly at 3945 Sibley Memorial Highway. The EDA meeting
will adjourn at the close of that discussion.
I ~ 6~7
Agenda Information Memo
Eagan Economic Development Authority Meeting
May 1, 2007
NOTICE OF CONCURRENT ACTIONS
The Council acting as the Board of Commissioners of the Economic
Development Authority ("EDA") may discuss and act on the agenda items
for the EDA in conjunction with its actions as a Council.
A. CALL TO ORDER
ACTION TO BE CONSIDERED:
To convene a meeting of the Economic Development Authority to run concurrent
with the City Council meeting.
B. ADOPT AGENDA
ACTION TO BE CONSIDERED:
To adopt the agenda as presented or modified.
C. APPROVE MINUTES
ACTION TO BE CONSIDERED:
To approve the minutes of the April 4, 2007 EDA meeting as presented or modified.
ATTACIU14ENTS:
• Minutes of the April 4, 2007 EDA meeting on pages'
MINUTES OF A MEETING OF THE
EAGAN ECONOMIC DEVELOPMENT AUTHORITY
Eagan, Minnesota
April 4, 2007
A meeting of the Eagan Economic Development Authority was held on Wednesday,
April 4, 2007 at the Eagan Municipal Center. Present were President Maguire,
Commissioner Fields, Commissioner Tilley, Commissioner Carlson, and Commissioner
Bakken. Also present were Executive Director Hedges, Community Development
Director Hohenstein, City Planner Ridley, Director of Public Works Colbert, and City
Attorney Dougherty.
ADOPT AGENDA
Commissioner Tilley moved, Commissioner Carlson seconded a motion to approve the
agenda as presented. Aye: 5 Nay: 0
APPROVE MINUTES
Commissioner Tilley moved, Commissioner Bakken seconded a motion to approve the
minutes of the March 20, 2007 meeting as presented. Aye: 5 Nay: 0
OLD BUSINESS
There was no old business.
NEW BUSINESS
THOMSON EXPANSION PROJECT - REQUEST THAT COUNCIL CALL FOR
A PUBLIC HEARING ON PROPOSED TAX INCREMENT FINANCING
DISTRICT
Community Development Director Hohenstein discussed the potential expansion of the
Thomson-West's Eagan Campus and their request for consideration of a tax increment
financing district to provide local public financing assistance for the project.
Commissioner Carlson moved, Commissioner Bakken seconded a motion to approve a
resolution requesting that the City Council call for a Public Hearing on the proposed
establishment of a Project Plan and Economic Development Tax Increment Financing
District for the potential expansion of the Thomson-West's Eagan Campus.
Aye: 5 Nay: 0
178)
CEDAR GROVE REDEVELOPMENT DISTRICT - RESOLUTION TO
APPROVE A PURCHASE AGREEMENT FOR
KELLY PLOURDE PROPERTY AT 3935 CEDARVIEW DRIVE
Community Development Director Hohenstein discussed the proposed purchase
agreement for the Kelly Plourde property at 3935 Cedarview Drive.
Commissioner Tilley moved, Commissioner Bakken seconded a motion to adopt a
resolution to approve a Purchase Agreement and related documents for the Kelly Plourde
property, 3935 Cedarvale Drive. Aye: 5 Nay: 0
OTHER BUSINESS
There was no other business.
ADJOURNMENT
Commissioner Tilley moved, Commissioner Bakken seconded a motion to adjourn the
meeting at 8:50 p.m.
Date Thomas Hedges, Executive Director
I
Agenda Memo
Eagan Economic Development Authority Meeting
May 1, 2007
1. CEDAR GROVE REDEVELOPMENT DISTRICT - EXTENSION
OF OCCUPANCY AGREEMENT, MINSK MARKET
ACTION TO BE CONSIDERED: To adopt a resolution to extend the occupancy
agreement for Minsk Market, 3992 Sibley Memorial Highway to September 1, 2007.
FACTS:
• As part of the planned redevelopment of the Cedar Grove Redevelopment Core
Area, the City purchased the property Nikolay and Natalia Brutsky property at
3932 Sibley Memorial Highway in May 2006.
• At the time of the purchase, the City entered into an occupancy agreement in
which the City would lease the property to the Artur Chayka, doing business as
the Minsk Market for one year to permit the business to locate a relocation site.
The current agreement ran through April 30, 2007.
• Mr. Chayka has identified and signed a letter of intent to relocate the business to
the Cedarvale Business Center at 3920 Cedar Grove Parkway, but the property
will not be available to the business until July 1, 2007 and Mr. Chayka anticipates
a 60 day build out period. As a consequence, he has requested an extension of the
lease under its current terms through September 1, 2007.
• The City's policy is to require tenants who remain in acquired properties to
continue to pay market rents to the City while searching for relocation sites.
• The City's relocation consultant has advised that Minsk Market's continued
occupancy of the site will facilitate their relocation later this year.
ATTACHMENTS:
• Wilson Development memo on page 1:51
• Area map on page 2-
• Resolutions on pageM
K~D
9524484676
04/23/2007 11:19 9524484676 WILSON DEVELOPMENT PAGE 01
OFFICE 952.448.4630
800.448,4630
FAX 952.448.4675
WILSONDEV510GAOL. COM
f
510 N. CHESTNUT STREET,
A.L ON SUITE 200
DEVELOPMENT SERVICES CHASKA, MINNESOTA 55318
Date: April 23, 2007 Page 1 of 6
To: Jon Hohenstein 952-432-3780
Bob Bauer 651-675-5694
Re: Minsk Market
Replacement Site Update
Time Extension Request
I spoke with Artur this morning relative to the above. He faxed me the attached letter of intent for the
property at 3920-3922 Cedar Grove Parkway, Eagan.
The occupancy date is not definite. It is dependent upon the tenant at 3920 being relocated. They
estimate that to be by June 15th or July 1, 2007. The letter of intent provides Artur 60 days to complete
the tenant build out.
Please consider_this Artur's request for an extension of his lease until September 1, 2007. He hopes to
be in the site sooner.
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Cedar Grove Redevelopment Area
3992 Sibley Memorial Hwy
EAGAN ECONOMIC DEVELOPMENT AUTHORITY
RESOLUTION APPROVING EXTENSION OF THE OCCUPANCY
AGREEMENT, MINSK MARKET
BE IT RESOLVED by the Board of Commissioners of the Eagan Economic
Development Authority to approve an extension of the Occupancy Agreement for Minsk
Market, 3932 Sibley Memorial Highway to September 1, 2007 and authorize the EDA
President and Executive Director to execute the related agreements.
Motion by:
Second by:
Those in Favor:
Those Against:
CERTIFICATION
1, Jon Hohenstein, Secretary/Deputy Executive Director of the Economic Development
Authority of the City of Eagan, Dakota County, Minnesota, do hereby certify that the
foregoing resolution was duly passed and adopted by the Authority in a regular meeting
thereof assembled this 0 day of May, 2007.
Jon Hohenstein, Secretary/Deputy Executive Director
1r1172
CITY OF EAGAN
RESOLUTION APPROVING EXTENSION OF THE OCCUPANCY
AGREEMENT, MINSK MARKET
BE IT RESOLVED by the Eagan City Council to approve an extension of the
Occupancy Agreement for Minsk Market, 3932 Sibley Memorial Highway, to September
1, 2007 and authorize the Mayor and City Clerk to execute the related agreements.
Motion by:
Second by:
Those in Favor:
Those Against:
CERTIFICATION
I, Maria Petersen, City Clerk of the City of Eagan, Dakota County, Minnesota, do hereby
certify that the foregoing resolution was duly passed and adopted by the City Council in a
regular meeting thereof assembled this 1St day of May, 2007.
Maria Petersen, City Clerk
Agenda Information Memo
Eagan Economic Development Authority Meeting
May 1, 2007
F. OTHER BUSINESS
G. RECESS TO EXECUTIVE SESSION
The EDA will be asked to hold an executive session to discuss to discuss the possible
acquisition of the Mediterranean Cruise property, located 3945 Sibley Memorial
Highway in the Cedar Grove Redevelopment District. The EDA will go to closed
session and will adjourn this meeting when the closed session is completed.
1~