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08/21/2007 - City Council Regular.AGENDA EAGAN CITY COUNCIL EAGAN MUNICIPAL CENTER BUILDING August 21, 2007 6:30 P.M. I. ROLL CALL & PLEDGE OF ALLEGIANCE II. ADOPT AGENDA (At approximately 8:00 p. m. the Council will take a short recess) III. RECOGNITIONS & PRESENTATIONS IV. CONSENT AGENDA III ~ .3 A. APPROVE MINUTES R $ B. PERSONNEL ITEMS ~• G~ C. APPROVE CHECK REGISTERS IQ D. APPROVE Proclamation for Burnsville/Eagan Community Television Volunteer Appreciation Day ~? /2 E. APPROVE Tree Maintenance Contractor License for Ciardelli Tree & Landscaping 'p /3 F. APPROVE Work Order Nos. 3, 11-18 for Contract 06-01, TH 149 Reconstruction 15 G. .APPROVE Agreement with Progressive Rail/CP Rail for Railroad Signal Relocation, Contract 06-01, TH 149 Construction P ~b H. APPROVE Contractual Winter Trail Maintenance Contract R I$ I. APPROVE Contractual Winter Street Maintenance Contract ypJ. APPROVE Tree Maintenance Contractor License for Adelmanns Turf and Tree R z~ K. APPROVE Traffic Signal Painting Maintenance Contract Z'j, L. APPROVE extension of recording for Final Subdivision of Marian Addition Q ~M. APPROVE extension of recording for Final Plat of Atlas Addition P ?.bN. APPROVE Final Subdivision -Eagan Hills Alliance Church 'P ~ O. APPROVE extension of recording for Conditional Use Permits for THE National Bank V. PUBLIC HEARINGS {'~• ~ A. PROJECT 952, Boulder Lakes (Street and Utility Improvements) B. EASEMENT VACATION -Vacate Public Drainage & Utility Easement (Lot 5, Block 1, Oster Addition) ~,~ C. VARIANCE - Skyview Office Building - A Variance for parking setbacks located at 4145 Old Sibley Highway on Lot 1, Block 1, Pruesse 2°d Addition ~,C~g D. VARIANCE -Blue Water Road - A Variance of 16" to the .required side yard structure setback of 20 feet for a trash enclosure located at 2775 Blue Water Road on Lot 3, Block 1, Spectrum Business Park VI. CLOSED SESSION VII. OLD BUSINESS A. The City Attorney requests a closed session with the Council to discuss Diffley Venture litigation, which litigation involves the proposed development identified as Diffley Market Place located at the southeast intersection of Lexington Ave. and Diffley Road. P• ~) ?,, B. Vacation & ROW easements, Approve Final Subdivision and Approve Final Planned Development of Boulder Lakes Business Park on Lot,l, Block 1, Boulder Lakes Business Park C. NEW BUSINESS D. LEGISLATIVE/INTERGOVERNMENTAL AFFAIRS UPDATE ~ n , A. Approve letter to the MSP Noise Oversight Committee regarding a change in nighttime use of Runway 17 (120 Degree Heading) X. ECONOMIC DEVELOPMENT AUTHORITY ('Z / A. Call to Order '~ X22 B. Adopt Agenda n~ C. Approve Minutes v D. Old Business E. New Business P, lZsp 1. CEDAR GROVE REDEVELOPMENT DISTRICT -Core Area Predevelopment Agreement with Doran-Pratt F. Other Business ~3 f G. Recess to Executive Session to discuss possible acquisition of the south portion of the B.J. Mulcahy property in the Cedar Grove Redevelopment District XI. ADMINISTRATIVE AGENDA /COUNCIL COMMENTS XII. VISITORS TO BE HEARD (for those persons not on agenda) XIII. ADJOURNMENT The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities and employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or status with regard to public assistance. Auxiliary aids for persons with disabilities will be provided upon advance notice of at least 96 hours. If a notice of less than 96 hours is received, the City of Eagan will attempt to provide such aid. Ciiy of Eagan ~e~~ TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: AUGUST 17, 2007 SUBJECT: AGENDA INFORMATION FOR AUGUST 21, 2007 CITY COUNCIL MEETING ADOPT AGENDA After approval is given to the August 21, 2007 City Council agenda, the following items are in order for consideration. Agenda Information Memo August 21, 2007 Eagan City Council Meeting CONSENT AGENDA The following items referred to as consent items require one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Old or New Business unless the discussion required is brief. A. APPROVE MINUTES ACTION TO BE CONSIDERED: To approve the minutes of the August 9, 2007 regular City Council meeting as presented or modified. ATTACHMENTS: • Minutes of the August 9, 2007 regular City Council meeting are enclosed on pages through ~. 2 MINUTES OF A REGULAR MEETING OF THE RJR EAGAN CITY COUNCIL ~ F ]'' Eagan, Minnesota / August 9, 2007 A Listening Session was held at 6:00 p.m. in the Eagan Room prior to the regular City Council meeting. Present were Mayor Maguire, Councilmembers Fields, Tilley and Bakken. Councilmember Carlson was absent. Yvonne Fix and Donna Kjeihnan discussed an idea for a fund raiser for the 35W bridge collapse. LaDonna Boyd, representing Dakota Futures discussed a proposed sister city in Ireland. A regular meeting of the Eagan City Council was held on August 9, 2007 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Fields, Tilley and Bakken. Councihnember Carlson was absent. Also present were City Administrator Tom Hedges, Community Development Director Jon Hohenstein, City Planner Mike Ridley, Public Works Director Tom Colbert; City Attorney Michael Dougherty, and Administrative Secretary /Deputy Clerk Mira Pepper. AGENDA It was noted that under Recognitions and Presentations, an update on National Night Out would be given; a premise permit will be added as item P under the Consent Agenda; and under the Administrative Agenda, an item will be added in regard to an inter city conference. Councilmember Fields moved, Councilmember Tilley seconded a motion to approve the agenda as amended. Aye:4 Nay:O RECOGNITIONS AND PRESENTATIONS An update was given regarding National Night Out. There were approximately 149 neighborhoods celebrating the event. CONSENT AGENDA Councihnember Tilley moved, Councilmember Bakken seconded a motion to approve the consent agenda as amended. Aye: 4 Nay: 0 A. Minutes. It was recommended to approve the minutes of the July 17, 2007 regular City Council meeting as presented. B. Personnel Items. 1. It was recommended to approve the hiring of Sarah Burwell as Office Supervisor in Community Development. 2. It was recommended to approve the hiring of a person to be named as part-time building maintenance worker. 3. It was recommended to approve an AccountantlUtility Billing Specialist position in the Finance Department. C. Check Registers. Ratified the check registers dated July 19, 2007, July 26, 2007 and August 2, 2007 as presented. D. Resi~-ation. It was recommended to accept the resignation of Jason Bonnett, Airport Relations Commission member. E. Tree Maintenance Contractor. It was recommended to approve a Tree Maintenance Contractor License for Branch and Bough, 589 Ohio Street, St. Paul, MN. F. IndustriallCommercial Park Dedication Fees. It was recommended to approve a change to the 2007 Industrial/Commercial park dedication fees. G. Donation. It was recommended to accept a $1,325 donation from Minnesota Energy for a gas monitor for the Fire Department. H. Final Subdivision. It was recommended to approve a Final Subdivision (Whispering Woods 14`s Addition) to create eleven single-family lots upon 4.8 acres of land located in the SW '/< of Section 3 1. I. Contract 06-01. It was recommended to approve Work Order Numbers 5-10 for Contract 06-01. J. Parking Restrictions. It was recommended to receive a petition requesting the expansion of the current resident permit parking zone in the Stafford Place neighborhood; approve a resolution establishing the ti Eagan City Council Meeting Minutes August 9, 2007 Page 2 ~R qF~ parking restrictions in the requested areas; and authorize staff to revise the official map depicting the additional streets and related parking restrictions. K. Contract. It was recommended to approve a contract with Imperial Developers for the excavation of Pond BP-39 for storm drainage improvements, and authorize the Mayor and City Clerk to execute all related documents. L. Project O1-L. 1t was recommended to acknowledge the completion of improvements for City Project No. - O1-L (Glen Ponds/EfTress 2"d Addition) under terms of the Development Agreement and authorize perpetual City maintenance subject to warranty provisions. M. Traffic Si pal Agreement. It was recommended to approve a Traffic Control Signal Agreement for the access ramps on Cliff Road at I35E and TH 77 with Dakota County and the Minnesota Department of Transportation and authorize the Mayor and City Clerk to execute all related documents. N. BETC Joint Powers Agreement. It was recommended to approve revised joint powers agreements as presented. O. Schedule Special Council Workshop. It was recommended to schedule a Special City Council Workshop for August 28, 2007. P. Premise Permit. It was recommended to adopt a Resolution Approving a Premise Permit for the Eagan Lions Club to conduce apull-tab operation at Starks Saloon, 3125 Dodd Road. PUBLIC HEARINGS LOT 2, BLOCK 1 UNISYS PARK ADDITION (UNISYS CORP) EASEMENT VACATION City Administrator Hedges introduced this item regarding the vacation for public drainage and utility easement within Lot 2, Block 1 Unisys Park Addition. Public Works Director Colbert gave a staffreport. Mayor Maguire opened the public hearing. There being no public comment, he closed the public hearing and turned discussion back to the Council. Councilmember Fields moved, Councilmember Bakken seconded a motion to approve the vacation of a public drainage and utility easement within Lot 2, Block 1 Unisys Park Addition and authorize the Mayor and City Clerk to execute all related documents. Aye: 4 Nay: 0 . VARIANCES -MARK AND DAWN SIMPSON City Administrator Hedges introduced this item regarding a request for variances for 1) to allow more than two detached accessory structures, 2) to allow accessory structures in excess of 800 square feet; 3) to allow the size of accessory structures to exceed the size of the house, on property located at 3980 Lexington Avenue South. City Planner Ridley gave a staff report. Mark Simpson, applicant, discussed the plans for his proposed garage. Two adjacent property owners expressed their objections to the proposed accessory structure noting that they hear noise late at night coming from the property as well as the odor of paint. Staff explained that the City Code addresses late night noise issues. Councilmembers discussed the possibility of an additional condition regarding limiting the new structure to storage only. Mayor Maguire opened the public hearing. There being no public comment, he closed the public hearing and turned discussion back to the Council. Councilmember Fields moved, Councihnember Bakken seconded a motion to approve the following variances: 1) Allow more than two detached accessory structures; 2) Allow accessory structures in excess of 800 square feet; Eagan City Council Meeting Minutes ~~ August 9, 2007 q F T Page 3 / 3) Allow the size of accessory structures to exceed the size of the house, for the property located at 3980 Lexington Avenue South, legally described as Lot 9, Block 1, Lexington Parkview, located in the NW '/4 of Section 23 subject to the following conditions: Aye: 4 Nay: 0 1. If within one year after approval, the Variance shall not have been completed or utilized, it shall become null and void unless a petition for extension has been granted by the Council. Such extension shall be requested in writing at least 30 days before expiration and shall state facts showing a good faith attempt to complete or utilize the use permitted in the variance. 2. A building permit shall be issued prior to commencing construction of the new garage. 3. The existing machine shed shall be removed prior to construction of the new garage. 4. The proposed garage shall match the existing house in finish materials and colors and roof pitch and style. 5. The new garage structure shall be limited to the use of storage only; no vehicle repair or maintenance operations shall be allowed. OLD BUSINESS COMPREHENSIVE GUIDE PLAN AMENDMENT - PASTER ENTERPRISES, INC. City Administrator Hedges introduced this item regarding a Comprehensive Guide Plan Amendment request to change the land use designation from SA-Office/Service to SA-Retail Commercial on 24 acres north of Yankee Doodle Road and west of Central Parkway which was originally brought before the Council on May 17, 2005. City Planner Ridley explained that the applicant is requesting a continuance of the proposed Comprehensive Plan Amendment to allow more time to complete design plans and procure an anchor tenant for the project. Howard Paster, Paster Enterprises, was present to answer questions. After discussion, it was the consensus of the Council to continue the item. Councilmember Fields moved, Councihnember Tilley seconded a motion to continue the proposed Comprehensive Guide Plan Amendment request to the February 5, 2008 City Council meeting. Aye: 4 Nay: 0 CONTRACT 06-08, NORTH RIDGE DRIVE & SIBLEY TERMINAL STORM DRAINAGE IMPROVEMENTS City Administrator Hedges introduced this item regarding the North Ridge storm drainage improvements. Public Works Director Colbert provided background information, noting that on June 19, 2007, the Council approved the plans and authorized the new advertisement for solicitation of competitive bids for Contract 06-08. Three area residents spoke expressing their concern regarding the vibration that an augur could cause, soil testing, drainage issues, and protection should damage be done to their property during the auguring process. Tim Swanson, G. L. Contracting, explained the auguring process, stating that every effort would be made to keep the process as unobtrusive as possible. Staff addressed the questions regarding soil testing and drainage issues. Mayor Maguire moved, Councilmember Fields seconded a motion to award Contract 06-08 (North Ridge Drive Storm Drainage Improvements), to G.L. Contracting, Inc., for the base bid in the amount of $152,030.50 and authorize the Mayor and City Clerk to execute all related documents. Aye: 4 Nay: 0 S Eagan City Council Meeting Minutes August 9, 2007 Page 4 NEW BUSINESS PLANNED DEVELOPMENT AMENDMENT MAYFLOWER TOWN CENTRE PROPERTIES ~R'~ Fr City Administrator Hedges introduced this item regarding a planned development amendment to allow outside storage of up to four rental vehicles at 3495 Denmark Avenue. City Planner Ridley gave a staff report. The Council commented on the previous application, this proposal and the professional graphics provided depicting the truck storage area. Councilmember Bakken moved, Councilmember Tilley seconded a motion to approve a Planned Development Amendment to allow outside storage of up to four rental vehicles at 3495 Denmark Avenue, legally described as Lot 1, Block 1, Town Centre 70 22°d Addition in the NW '/4 of Section 15, subject to the following conditions: Aye:4 Nay: 0 1. An Amendment to the Planned Development Agreement shall be executed and recorded against the property at Dakota County. 2. Up to four rental vehicles may be stored on the property. The rental vehicles shall be located within the 1200 square foot parking area as defined on the site plan dated July 5, 2007. 3. The east wall shall be constructed to a height to fully screen the tallest of the rental trucks. 4. The Applicant shall provide operation details regarding the truck rental and maintenance of the vehicles. ORDINANCE AMENDMENT -CITY OF EAGAN City Administrator Hedges introduced this item regarding an Ordinance Amendment to Chapter 11, Section 11.70 to clarify noncommercial sign standards. City Planner Ridley gave a staffreport. Councilmembers Bakken and Fields summarized their efforts and the issues addressed when they reviewed this item as the Public Works Subcommittee. Councilmember Fields moved, Councilmember Tilley seconded a motion to approve an Ordinance Amendment to Chapter 11, Section 11.70 to clarify noncommercial sign standards. Aye: 4 Nay: 0 The regular City Council meeting was recessed at 8:35 p.m. to immediately convene a meeting of the Economic Development Authority. LEGISLATIVE /INTERGOVERNMENTAL AFFAIRS UPDATE The regular City Council meeting was reconvened at 8:45 p.m. ADMINISTRATIVE AGENDA Discussion was held regarding an Intercity Leadership Visit to Toronto, Ontario October 14 - 17, 2007 that Councilmember Tilley has requested to attend. Councilmember Fields moved, Mayor Maguire seconded a motion to authorize Councihnember Tilley to travel to Toronto, Ontario for the Intercity Leadership Visit on October 14-17, 2007. Aye: 4 Nay: 0 Direction was given to staff to research travel criteria from other area cities and report back to the Finance Committee for future review. VISITORS TO BE HEARD There were no visitors who wished to be heard. Eagan City Council Meeting Minutes ~ R A August 9, 2007 Page 5 Councilmember Bakken moved, Councilmember Fields seconded a motion to adjourn the meeting at 9:05 p.m. Date ~ Administrative Secretary /Deputy City Clerk If you need these minutes in an alternative form such as large print, Braille, audio tape, etc., please contact the City of Eagan, 3830 Pilot Knob Road, Eagan, MN 55122,(651) 675-5000, (TDD phone: (651) 454-8535). The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities and employment without regard to race, color, creed, religion, national origin, sex, disability, age, sexual orientation, marital status or status with regard to public assistance. Agenda Information Memo August 21, 2007 Eagan City Council Meeting B. PERSONNEL ITEMS Item 1. PT Building Maintenance Worker-- ACTION TO BE CONSIDERED: At the August 9, 2007 City Council meeting, approval was given to the hiring of a person to be named as apart-time building maintenance worker. That person's name is Richard Mientkiewicz. This item is informational only. Agenda Information Memo August 21, 2007 Eagan City Council Meeting C. RATIFY CHECK REGISTERS ACTION TO BE CONSIDERED: To ratify the check registers dated August 9, 2007 and August 16, 2007 as presented. ATTACHMENTS: • Check registers dated August 9, 2007 and August 16, 2007 are enclosed without page number. 9 Agenda Information Memo August 21, 2007 Eagan City Council Meeting D. PROCLAMATION FOR BURNSVILLE/EAGAN TELEVISION VOLUNTEER APPRECIATION DAY ACTION TO BE CONSIDERED: Proclaim September 6, 2007 Burnsville/Eagan Community Television Volunteer Appreciation Day. FACTS: Programming about Eagan and Burnsville is produced for the community cable channels with the assistance of volunteers. Without the participation of volunteers, programs made by the community and for the community would not be possible. For the past 19 years, the Cities of Burnsville and Eagan have proclaimed Burnsville/Eagan Community Television Volunteer Annraniatinn nay, Th;~ <,o.,,-~~ PROCLAMATION BiJRNSVILLLE/EAGAN COI~'INIUNITY TE Y VISION VOLUNTEER APPRECIATION DA WHEREAS, from January 1, 2006 to December 31, 2006, 265 citizens volunteered approximately 6800 hours of their time and energy to provide community television to the communities of Burnsville and Eagan, resulting in 454 hours of original progranuning and approximately 488 new productions, and WHEREAS, these programs provide the opportunity for the citizens of Burnsville and Eagan to view programs for and about their communities, which otherwise would not be provided, and WHEREAS, the Burnsville/Eagan Community Television volunteer producers and their crews have established Burnsville/Eagan Community Television as a premier community television institution, having received over 20 state and national awards, and WHEREAS, these volunteers receive no compensation for their time, energy and production skills, other than the occasional thank you by appreciative viewers and citizens, and WHEREAS, the cities of Eagan and Burnsville, and the Burnsville/Eagan Telecommunications Commission, have decided to demonstrate their appreciation by honoring all the 2006 community television volunteers with the Burnsville/Eagan Community Television Volunteer Appreciation Event on September 6, 2006. NOW THEREFORE, I, Mike Maguire, Mayor of the City of Eagan, on behalf of the City Council, do hereby proclaim Thursday, September 6, 2006 as BUItNSVILLE/EAGAN COMMUNITY TELEVISION VOLUNTEER APPRECIATION DAY In Eagan, Minnesota. Proclaimed this forth day of September, 2007 Mike Maguire, Mayor T Agenda Memo August 21, 2007 Regular City Council Meeting CONSENT AGENDA: E. Tree Maintenance Contractor License for Ciardelli Tree & Landscaping ACTION TO BE CONSIDERED: Approve a Tree Maintenance Contractor License for Ciardelli Tree & Landscaping, 12441 Coffee Trail, Rosemount, MN FACTS: • Mike Ciardelli has applied for a tree maintenance contractor license and has complied with all requirements of the application • Ciardelli Tree and Landscaping has been licensed in past years but failed to renew their license at the beginning of 2007 • Staff has reviewed the application and deems it in order for approval ATTACHMENTS: None. The application is available for review in the Administration Department. la Agenda Information Memo August 21, 2007 Eagan City Council Meeting F. CONTRACT 06-O1 TH 149 RECONSTRUCTION & UPGRADE (TH 55 - ALBANO TRAIL) ACTION TO BE CONSIDERED: Approve Work Order Numbers 3 and 11-18 for Contract 06-01, TH 149 Reconstruction. FACTS: • The City of Eagan is the lead agency in partnership with the Minnesota Department of Transportation (MnDOT) for Contract 06-01 which provides for the upgrade of a 2.7 mile segment of Trunk Highway (TH) 149, beginning north of TH 55 and terminating in Inver Grove Heights at Albano Trail (south of Rich Valley Blvd/Co. Rd. 71). The upgrading of TH 149 to a 4-lane divided roadway includes a new traffic signal at the intersection of Wescott Road, and dedicated safety turn lanes at various street intersections. A trail will also be constructed along the east side between TH 55 and Wescott Road. • Work Order No. 3 provides for the replacement of existing bituminous pavement which was inadequate to handle vehicle traffic during construction. The increased costs associated with this addition will be financed by the Major Street Fund. (ADD $22,970.70). Work Order No. 11 provides for the removal and installation of concrete curb and gutter to provide adequate driveway access to a parcel located in Inver Grove Heights. The increased costs associated with this addition will be financed by the City of Inver Grove Heights via a Joint Powers Agreement which was previously approved by both agencies. (ADD $600.00) • Work Order No. 12 provides for crash cushions in lieu of sand barrels end treatments at the portable concrete barriers installed between the construction zone and the traffic lanes near Chapel Lane. The crash cushions were installed because adequate area does not exist for the placement of the quantity of sand barrels required. The increased costs associated with this addition will be financed by the Major Street Fund. (ADD $1,100.00) • Work Order No. 13 provides for the removal and replacement of 4-foot wide pedestrian curb ramps with 10-foot wide pedestrian curb ramps installed at three (3) locations on the project. Construction of 10-foot wide pedestrian ramps will allow for more efficient and effective snow removal. The increased costs associated with this addition will be financed by the Major Street Fund. (ADD $2,000.00) • Work Order No. 14 provides for the removal and disposal of an existing business sign which conflicts with the proposed construction. The increased costs associated with this addition will be financed by the Major Street Fund. (ADD $5,222.00) (Continued on next page) 13 ti Agenda Information Memo August 21, 2007 Eagan City Council Meeting F. CONTRACT 06-O1, TH 149 RECONSTRUCTION & UPGRADE {TH 55 - ALBANO TRAIL) (continued) FACTS: • Work Order No. 15 provides for the extension of underground electrical service for the proposed traffic signal system at the Wescott Road/TH 149 intersection. Since this intersection lies at the corporate limits between Eagan and Inver Grove Heights, the increased costs associated with this addition will be financed by both the Major Street Fund and the City of Inver Grove Heights via a Joint Powers Agreement which was previously approved by both agencies. (ADD $4,911.43) • Work Order No. 16 provides for the removal and disposal of an existing concrete driveway which conflicts with the proposed construction. The increased costs associated with this addition will be financed by the Major Street Fund. (ADD $600.00) • Work Order No. 17 provides for installation of elliptical storm sewer pipe in lieu of round storm sewer pipe to avoid a conflict with an existing watermain. The increased costs associated with this addition will be financed by the Major Street Fund. (ADD $15,613.40) • The costs associated with these Work Orders have been reviewed by MnDOT and determined to be consistent with bid prices received for relevant bid items on other projects within the metropolitan area. • The Work Orders have been reviewed by the Engineering Division and found to be in order for favorable Council action. ISSUES: • Although the work and costs covered by Work Order No. 11 apply only to Inver Grove Heights, it must be approved by the Eagan City Council to be legally added to Contract 06-01 which is between the City of Eagan and Park Construction Co. ~y Agenda Information Memo August 21, 2007 Eagan City Council Meeting G. CONTRACT 06-O1 TH 149 RECONSTRUCTION & UPGRADE (TH 55 - ALBANO TRAIL) ACTION TO BE CONSIDERED: Approve a signal relocation agreement with Progressive Rail Incorporated required as part of Contract 06-01, TH 149 Reconstruction and authorize the Mayor and City Clerk to execute all related documents. FACTS: • The City of Eagan is the lead agency in partnership with the Minnesota Department of Transportation (MnDOT) for Contract 06-01 which provides for the upgrade of a 2.7 mile segment of Trunk Highway (TH) 149, beginning north of TH 55 and terminating, in Inver Grove Heights at Albano Trail (south of Rich Valley Blvd/Co. Rd. 71). The upgrading of TH 149 to a 4-lane divided roadway includes a new traffic signal at the intersection of Wescott Road, and dedicated safety turn lanes at various street intersections. A trail will also be constructed along the east side between TH 55 and Wescott Road. • The improvements to TH 149 include the construction of dual left turn lanes for northbound TH 149 at Yankee Doodle Road and a larger radius at the northwest corner of Yankee Doodle. In order to accommodate these improvements, the existing railroad signal pole and cantilever arm on the north side of Yankee Doodle Road need to be relocated to provide adequate lateral clearance from vehicles. • Under the terms of the agreement, the City will reimburse Progressive Rail Incorporated for the actual costs incurred to accomplish the relocation and reactivation of the railroad signal. The City's cost will not to exceed $36,000. • The Public Works Department has requested funding from Dakota County and the Minnesota Department of Transportation to assist with the costs to relocate the railroad signal since it is located along a county road and is being impacted by improvements to a state trunk highway. To date, neither agency has formally committed funds to assist with the relocation. • The Agreement has been reviewed by the Public Works Department and City Attorney's office and found to be in order for favorable Council action. rs T Agenda Information Memo August 21, 2007 Eagan City Council Meeting H. APPROVE WINTER TRAIL/SIDEWALK MAINTENANCE CONTRACT ACTION TO BE CONSIDERED: Award the contract to Bever Landscaping for snow removal services for designated trails and sidewalks for the 2007-2008 winter snow and ice season and authorize the Mayor and City Clerk to execute all related documents. FACTS: • The City of Eagan advertised and invited 4 bidders to submit sealed quotations for the 2007-2008 snow and ice control season for snow plowing/removal services for designated trails and sidewalks. • At 11:00 a.m. on August 13, 2007, formal bids were received for this maintenance. A copy of the bid comparison to previous years is enclosed. • -Bever Landscaping submitted the one and only bid for this trail and sidewalk snow removal contract. They have successfully provided these services to the City in previous contracts for the last 2 years. • The new quotation reflects overall average price increases of 5.8% for trail and sidewalk snow removal. The price increase reflects a large increase in fuel costs. • The contract provides for the use of a fuel surcharge clause allowing for re- ~mbursement of agreed upon quantities of fuel purchased at a rate above $2.50 per gallon for the 2007-2008 snow and ice control season. • The low bid has been reviewed for compliance with the bid specifications and accuracy on unit price extensions and summations. The contract documents have been reviewed by the City attorney's office and Public Works Department and found to be in order for favorable Council action. ATTACHMENT: • Bid Comparison, page (n TRAIL/SIDEWALK PLOWING Bever Landscaping was the only bidder for trail and sidewalk snow removal for the 2007/2008 winter maintenance season. Bever Landscaping has been providing this service for the City of Eagan since 2005. The following types of equipment with accessories are to be used as directed by the City. Cost comparisons are indicated from past contractual periods. Truck w/Su er V Plow $66.72 $75.00 12% $79.50 6% Skid Steer w/Plow $53.59 $75.00 40% $79.50 6% Lar a Skid Steer $90.00 $95.00 5.5% The total hours spent by the contractor on 2006-2007 snow and ice control operations for trails and sidewalks was 1140 hours. This resulted in a total cost of $93,120. ~~ Agenda Information Memo August 21, 2007 Eagan City Council Meeting I. APPROVE WINTER STREET MAINTENANCE CONTRACT ACTION TO BE CONSIDERED: Award the contract to Gallagher's, Inc., for snow plowing/removal services for designated streets and cul de sacs for the 2007-2008 winter snow and ice season and authorize the Mayor and City Clerk to execute all related documents. FACTS: • The City of Eagan advertised and invited 4 bidders to submit sealed quotations for the 2007-2008 snow and ice control season operations. • At 11:00 a.m. on August 13, 2007, formal bids were received for this maintenance. A copy of the bid comparison to previous years is enclosed. • The new quotation reflects overall average price increases of 12.3% for street and cul de sac snow removal. The price increase reflects a large increase in fuel costs. • Gallagher's, Inc., the one and only bid for this street and cul de sac snow removal contract. They have successfully provided these services to the City in previous contracts for the last 5 years. • The agreement provides for the use of a fuel surcharge allowing for re-imbursement of agreed upon quantities of diesel fuel purchased at a rate above $2.50 per gallon for the 2007-2008 snow and ice control season. • The low bid has been reviewed for compliance with the bid specifications and accuracy on unit price extensions and summations. The contract documents have been reviewed by the City attorney's office. The only bid from Gallagher's, Inc. has been reviewed by the Public Works Department and found to be in order for favorable Council action. ATTACHMENT: • Bid Comparison, page l~