The URL can be used to link to this page

12/18/2007 - City Council Regular AGENDA EAGAN CITY COUNCIL EAGAN MUNICIPAL CENTER BUILDING December 18, 2007 6:30 P.M. pp I. ROLL CALL & PLEDGE OF ALLEGIANCE 1. 11. ADOPT AGENDA (At approximately 8: 00 p. m. the Council will take a short recess) III. RECOGNITIONS & PRESENTATIONS P a A. Swearing in of New Police Officers, Nicky Cook and Karin Engen F_3 B. Recognition of Carolyn Krech's Retirement IV. CONSENT AGENDA 5 A. APPROVE MINUTES P B. PERSONNEL ITEMS 3 C. APPROVE CHECK REGISTERS ly D. SCHEDULE Special City Council Workshop for January 22, 2008 E. APPROVE the appointment of two members to the Charter Commission ~(p F. ACCEPT a Pro Laser III Valued at approximately $3,000 for participating in Organized Traffic Safety Projects x.17 G. APPROVE 2008 Enterprise Fund budgets for Public Utilities (Water, Sewer, Streetlighting, Storm Drainage, Water Quality), Cascade Bay, and Community Center funds 1D d.) H. APPROVE 2008 Special Revenue Fund budgets for Enhanced 9-1-1, Housing, Police Forfeiture, DWI Forfeiture, and Cable TV Franchise Fees funds a-2) I. APPROVE 2008 budget for Eagan Convention & Visitors Bureau PM J. APPROVE 2008 General Facilities Renewal & Replacement Budget 27 K. APPROVE 2008-2012 CIP Part 11 Vehicles and Equipment Q 41 L. APPROVE Amended and Restated 2008-2009 Joint Powers Cost Share Agreement for Pictometry International Corporation General License Terms and Conditions M. APPROVE renewals of existing Liquor Licenses for 2008 eq~ N. APPROVE temporary on-sale liquor license and waive license fee for Faithful Shepherd Catholic School 0. APPROVE renewals of existing Tobacco Licenses for 2008 P. APPROVE renewals of existing Trash Hauler Licenses for 2008 Q. APPROVE renewals of existing Tree Contractor Licenses for 2008 P R. APPROVE contract with Blue Cross Blue Shield as part of the Eagan Community Center's Fitness on the Road program and authorize the Mayor to sign the appropriate agreements. 5D S. AUTHORIZE advertisement for request for proposals for concession products to be sold in the various concessions operations operated by Eagan Parks and Recreation s T. APPROVE a corrective plat Diffley Marketplace Addition U. AUTHORIZE submittal of 2008 Community Development Block Grant Funding Application P S V. APPROVE consulting engineering contracts for City services W. APPROVE final payment/Authorize City maintenance for Contract 06-05, (Galaxie/Blackhawk/Cliff Intersection I • Improvements) X. APPROVE wetland delineation for USPS Bulk Mail Facility expansion (Q Y. APPROVE Work Order Nos. 41-44 and Change Order No. 6 for Contract 06-01, TH 149 Reconstruction pp Z. RECEIVE Draft Feasibility Report for Project 960 Brittany 8`" - 10`h Additions Street Improvements and schedule public hearing for January 15, 2008 AA. RECEIVE Draft Feasibility Report for Project 961 Bur Oak Hills Street Improvements and Schedule Public Hearing 11 for January 15, 2008 BB. RECEIVE Draft Feasibility Report for Project 962, Cliff Drive Street Improvements and schedule public hearing for January 15, 2008 p (~5 CC. AUTHORIZE application of a grant from the Metropolitan Regional Arts Council for a Community Arts Grant ` (gyp DD. APPROVE Massage Therapist Establishment License for Li Li, (New Star Massage, 3906 Cedar Grove Parkway) EE. ACCEPT donation from Dakota Center for the Arts and Violet Bifulk. n FF. APPROVE amendment to the September 18, 2007 City Council minutes regarding conditions for a Planned D Development Amendment for Potbelly Sandwich Works V. PUBLIC HEARINGS / !I 7DA. 2008 FEE SCHEDULE I(513. 2007 (Payable 2008) PROPERTY TAX LEVY 471j>-7C. 2008 General Fund Budget t 1D D. 2008 Cedarvale Special Services District Budget P• E. VARIANCE - Wenzel Financial - A Variance to the 20' required parking setback from a public street located at 1364 High Site Drive on Lot 1, Block 1, Effress 2"d Addition in the SW'/< of Section 10. P JAF. PROJECT 953, Cedar Grove No. 1 & 2 Street Improvements PROJECT 954, Glory Drive / Cedar Ridge Circle Street Improvements H. PROJECT 955, Safari Estates Street Improvements I. PROJECT 956, Briar Hill Street Improvements PROJECT 957, Blackhawk Oaks (Riverton Avenue) Street Improvements ,r~j~ K. PROJECT 958, Towerview Road Street Improvements r• r' 1 PROJECT 959, Eden Addition Street Improvements ~ VI. OLD BUSINESS VII. NEW BUSINESS a81A. 2008 BUDGETS for Burnsville/Eagan Telecommunications Commission and Bumsville/Eagan Community Television VIII. LEGISLATIVEANTERGOVERNMENTAL AFFAIRS UPDATE IX. ECONOMIC DEVELOPMENT AUTHORITY A. Call to Order B. Adopt Agenda C. Approve Minutes D. Old Business 19 9~' Via 1. CEDAR GROVE REDEVELOPMENT DISTRICT - Extension of Lease for Lyndon Nelson at 3914 Cedarvale Drive E. New Business 1. CEDAR GROVE REDEVELOPMENT DISTRICT - Authorize negotiation of Amendment of United Properties Preliminary Development Agreement for North District and set public hearing for possible eminent domain for property at 3815 Nicols Road F. Other Business G. Adjourn X. ADMINISTRATIVE AGENDA / COUNCIL COMMENTS XI. VISITORS TO BE HEARD (for those persons not on agenda) XII. CLOSED SESSION XIII. ADJOURNMENT The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities and employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or status with regard to public assistance. Auxiliary aids for persons with disabilities will be provided upon advance notice of at least 96 hours. If a notice of less than 96 hours is received, the City of Eagan will attempt to provide such aid. City of Eap TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: DECEMBER 14, 2007 SUBJECT: AGENDA INFORMATION FOR DECEMBER 18, 2007 CITY COUNCIL MEETING ADOPT AGENDA After approval is given to the December 18, 2007 City Council agenda, the following items are in order for consideration. 1 Consent Agenda Information Memo December 18, 2007, Eagan City Council Meeting RECOGNITIONS AND PRESENTATIONS Swearing in of New Police Officers FACTS: Police Chief McDonald will introduce new Police Officers Nicky Cook and Karin Engen to the Council and community. After a brief introduction, they will be administered the oath of office by Deputy Clerk, Mira Pepper. The new officers began their employment on November 19, 2007, to fill two existing vacancies within the Police Department. Agenda Information Memo December 18, 2007 Eagan City Council Meeting RECOGNITION & PRESENTATIONS B. Recognize Carolyn Krech, Payroll Specialist, who is retiring at year-end. FACTS: • Carolyn Krech is the longest-tenured employee currently at the City. She began working for Eagan in 1972, and this year was recognized at the all-employee recognition/training event for her 35 years of service. • Carolyn has been doing payroll for almost her entire career at the City. • Her last day at work will be December 28. • Staff will make additional comments at the Council meeting. • Carolyn is planning to attend. ATTACHMENTS: • For your enjoyment, enclosed on page is a copy of the test the City administered for her hiring just before the age of calculators. TEST Note: The time allowed for this examination is J® minutes and answers to the division portion are to be to the nearest one-tenth (rounded) Addition_ Multiplication 1) 4861 7) 4861 - 7243 x 41 1999 +24rr? 1 1~~ e ~Y 2) 36 784 8) 9862 49 182 x9871 + 51 763 , 3) 9 187 641 + 9 989 876 3~7 l9 17'7 Sl'7 9) 8200 Subtraction x8103 4) 4864 2991199 -cam 5 ) 678 498 -323 569 '-,cTq Division 10) 4820 - 6) 87 218 5 -116 821 Po 3 11) 98 764 = 23 12) 481 762 = 396 Agenda Information Memo December 18, 2007 Eagan City Council Meeting CONSENT AGENDA The following items referred to as consent items require one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Old or New Business unless the discussion required is brief. A. APPROVE MINUTES ACTION TO BE CONSIDERED: To approve the minutes of the December 3, 2007 regular City Council meeting as presented or modified. ATTACHMENTS: • Minutes of the December 3, 2007 regular City Council meeting are enclosed on pages through Q_. MINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL A Eagan, Minnesota December 3, 2007 A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor Maguire, Councilmembers Fields, Carlson, Tilley and Bakken. There were no visitors who wished to be heard. A regular meeting of the Eagan City Council was held on Monday, December 3, 2007 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Carlson, Fields, Tilley and Bakken. Also present were City Administrator Tom Hedges, Community Development Director Jon Hohenstein, City Planner Mike Ridley, Public Works Director Tom Colbert; City Attorney Mike Dougherty, and Administrative Secretary / Deputy Clerk Mira Pepper. AGENDA Councilmember Bakken moved, Councilmember Tilley seconded a motion to approve the agenda as presented. Aye: 5 Nay' 0 RECOGNITIONS AND PRESENTATIONS A presentation was made by Dan Gage, Vice President of the Minnesota Chapter of the American Public Works Association, regarding awards recently presented to Tom Struve Superintendent of Streets, Equipment and Resources; Tom Streefland, Chief Mechanic/Shop Supervisor; and Tom Colbert, Public Works Director. CONSENT AGENDA Councilmember Tilley moved, Councilmember Bakken seconded a motion to approve the consent agenda as amended. Aye: 5 Nay: 0 A. Minutes. It was recommended to approve the minutes of the November 20, 2007 regular City Council meeting, as presented. B. Personnel Items. 1. It was recommended to approve the selection of a Life, Accidental Death and Dismemberment and Long Term Disability insurance vendor. C. Check Registers. It was recommended to ratify the check registers dated November 22 and November 29, 2007 as presented. D. Resignation. It was recommended to accept the resignation of Maggie Jensen from the Eagan Airport Relations Commission (ARC). E. Liquor License Renewals. It was recommended to approve the renewals of existing liquor licenses for 2008. F. Tobacco License Renewals. It was recommended to approve the renewal of tobacco licenses for 2008. G. Trash Hauler License Renewals. It was recommended to approve the renewal of trash hauler licenses for 2008. H. Tree Contractor License Renewals. It was recommended to approve the renewal of tree contractor licenses for 2008. 1. Pet Shop License Renewals. It was recommended to approve the renewal of pet shop licenses for 2008. J. Kennel License Renewals. It was recommended to approve the renewal of kennel licenses for 2008. K. Pigeon License Renewal. It was recommended to approve the renewal of a license to harbor carrier, homing, and racing pigeons for Eric Drenckhahn, 2811 Pilot Knob Road. L. Removed. M. Exempt Permit. It was recommended to approve an application for an Exempt Permit for Faithful Shepherd Catholic School. N. Project 719. It was recommended to approve an agreement for Final Engineering and Right of Way Acquisition for Project 719 (Diffley Road/Rahn Road and Diffley RoadBlackhawk Road intersection improvements and trail construction with Dakota County Transportation Department and authorize the Mayor and City Clerk to execute all related documents. 0. Contract 07-04. It was recommended to approve Change Order No. 2 for Contract 07-04 (Boulder Lakes - Street and Utility Improvements) and authorize the Mayor and City Clerk to execute all related documents. ~c Eagan City Council Meeting Minutes December 3, 2007 /q Page 2 P. Contract 06-05. It was recommended to approve Change Order No. 2 to Contract 06-05 Blackhawk Road/Galaxie Avenue & Cliff Road intersection improvements and authorize the Mayor and City Clerk to execute all related documents. Q. Grant. It was recommended to authorize the application of a grant from the Metropolitan Regional Arts Council for a collaborative arts event with Caponi Art Park, City of Eagan Parks & Recreation and area businesses. R. Ordinance Amendment. It was recommended to direct staff to initiate an Ordinance Amendment to Chapter 11, specifically as it relates to the Sign Ordinance and the list of permitted off-premise signs. S. Extension for recording final plat. It was recommended to approve a 90-day extension of time to record the final plat for Red Pine Crossing, located south of Red pine Lane and east of Hwy. 3 in the SE '/4 of Section 36. T. Contract 07-05. It was recommended to approve Change Order No. 1 to Contract 07-05 (Roof Repairs) and authorize the Mayor and City Clerk to execute all related documents. PUBLIC HEARINGS PROPOSED BUDGET AND PROPERTY TAX LEVY FOR 2008 TRUTH IN TAXATION HEARING City Administrator Hedges, Director of Administrative Services VanOverbeke, and Chief Financial Officer Pepper made a presentation regarding the proposed budget and property tax levy for 2008. Mayor Maguire opened the public hearing. Joe Bari commended the Council and staff for their work on the proposed budget and levy. He questioned why residents who live on private streets continue to pay taxes for snow plowing. Staff addressed his concerns. There being no further public comment, Mayor Maguire closed the public hearing and turned discussion back to the City Council. Councilmember Fields moved, Councilmember Tilley seconded a motion to set the 2008 General Levy and General Fund Budget considerations for the December 18 City Council meeting. Aye: 5 Nay: 0 Councilmember Fields moved, Councilmember Tilley seconded a motion to set the 2008 Cedarvale Special Services District (SSD) levy and budget considerations for the December 18 City Council meeting. Aye: 5 Nay: 0 OLD BUSINESS There were no items of old business. NEW BUSINESS REZONING, PRELIMINARY PLANNED DEVELOPMENT AND FINAL PLAT DAKOTA COUNTY CDA (EAGAN YOUTH HOUSING) City Administrator Hedges introduced this item regarding a rezoning from CGD, Cedar Grove District, to PD, Planned Development; a preliminary planned development for a 3-story 25-unit supportive youth housing apartment; and a final plat of approximately 0.78 acres located on the NE corner of Cedar Grove Parkway and Gold Trail. City Planner Ridley gave a staff report. Mark Ulfers, Executive Director of the Community Development Agency, discussed the plans for the youth housing apartment project. Councilmember Fields moved, Councilmember Bakken seconded a motion to approve a Rezoning from CGD, Cedar Grove District, to PD, Planned Development, for approximately 0.78 acres located on the NE corner of Cedar Grove Parkway and Gold Trail in the NE '/4 of Section 19. Aye: 5 Nay: 0 7 Eagan City Council Meeting Minutes December 3, 2007 Page 3 Councilmember Fields moved, Councilmember Bakken seconded a motion to approve a Preliminary Planned Development for a 3-story 25 unit supportive youth housing apartment upon approximately 0.78 acres located on the NE corner of Cedar Grove Parkway and Gold Trail in the NE'/4 of Section 19, subject to the following conditions: 1. The property shall be platted. 2. Setbacks shall be as depicted on the approved Site Plan. 3. With the application for Final Planned Development, the architect shall verify that he primary materials (brick and glass) comprise at least 60% of the building facade and that the fiber cement siding does not exceed 30% of the building fagade. 4. The developer shall provide the colors for the exterior materials to the City to be incorporated into the final pans for the Final Planned Development. 5. Consistent interior window treatments shall be provided for windows that are visible from a public street or open space. 6. Trash storage shall be inside the principle building. 7. Parking shall be provided as depicted on the approved Site Plan. 8. The combination of outdoor and indoor recreation space on the subject site and the core area common open space shall adequately address the recreation space requirement. 9. The Landscape Plan shall be modified to utilize a different species of shrub with a mature height of approximately 3 feet for screening of the parking lot from Gold Trail. 10. A lighting plan for the interior parking area that complies with the photometric standards in the CGD ordinance shall be submitted with the application for Final Planned Development. 11. All mechanical equipment shall be completely screened from the ground-level view of adjacent properties and public streets, or designed to be compatible with the architectural treatment of the principal building. Compliance with this provision shall be demonstrated with the application for Final Planned Development. 12. A 6' concrete sidewalk shall be provided along Gold Trail, with an 8-foot boulevard between the trail and the curb. 13. Public Right-of-way shall be dedicated along both Gold Trail and Cedar Grove Parkway along a line adjacent to and 15 feet from the north curb line of Gold Trail and the west curb line of Cedar Grove Parkway, to provide for the public maintenance of the trails and sidewalks along those streets. 14. This development shall dedicate drainage and utility easements where necessary to accommodate existing or proposed utilities for drainage ways within the plat. The development shall dedicate easements of sufficient width and location as determined necessary by engineering standards. 15. All public trails, drainage systems, and utilities necessary to provide service to this development shall be designed and certified by a registered professional engineer in accordance with City adopted codes, engineering standards, guidelines, and policies prior to application for final plat approval. 16. This development shall be subject to Policies 3.1, 3.2, 3.3 and 3.4 of the City of Eagan's Water Quality and Wetland Management Plan. 17. The applicant shall protect the preserved tree's critical root zones through the placement of required Tree Protective measures (i.e. orange colored silt fence or 4 foot polyethylene laminate safety netting), to be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved on-site. 18. The applicant shall schedule a site meeting with the City of Eagan Supervisor of Forestry to finalize plans for transplanting trees to Woodhaven Park. 19. The applicant shall contact the City Forestry Division and set up a pre-construction site inspection at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan and placement of the Tree Protection Fencing. 20. This proposal shall be subject to a cash parks dedication with credit towards the unit count being given for the three residential units removed from the properties. Park dedication shall be payable at the time of building permit at the rates then in effect. 21. This development shall be subject to a cash trails dedication, payable at the time of building permit at the rates then in effect. Councilmember Fields moved, Councilmember Bakken seconded a motion to approve a Final Plat of approximately 0.78 acres located on the NE corner of Cedar Grove Parkway and Gold Trail in the NE i/4 of Section 19. Aye: 5 Nay: 0 Eagan City Council Meeting Minutes ! b~ December 3, 2007 Page 4 dl -CONDITIONAL USE PERMIT - CITY OF EAGAN MUNICIPAL SIGN City Administrator Hedges introduced this item regarding a conditional use permit to allow a pylon sign located at 3830 Pilot Knob Road and 1360 Civic Center Drive. City Planner Ridley gave a staff report. Councilmembers held a brief discussion. Councilmember Fields moved, Councilmember Bakken seconded a motion to approve a Conditional Use Permit to allow a pylon sign located at 3830 Pilot Knob Road and 1360 Civic Center Drive on Lots 1 & 3, Ted Wachter Addition in the NW '/4 of Section 22, subject to the following conditions: 1. The Conditional Use Permit shall be recorded with Dakota County within 60 days of the date of approval by the City Council. 2. An administrative sign permit shall be obtained from the City prior to installation of the pylon sign. 3. The existing monument sign shall be removed prior to installation of the pylon sign. 4. The pylon sign shall be setback a minimum of 10' from all property lines. 5. The pylon sign shall be located as indicated on the site plan received November 14, 2007. The pylon sign shall not exceed the dimensions as indicated on the sign exhibit dated October 30, 2007. 6. The pylon sign shall not exceed the dimensions as indicated on the sign exhibit dated October 30, 2007. 7. The City must request a lot combination from the County to combine Lots 1 and 3, Ted Wachter Addition. 8. The pylon sign shall comply with all Sign Code requirements. ORDINANCE AMENDMENT - CITY OF EAGAN City Administrator Hedges introduced this item regarding an Ordinance Amendment to Chapters 5, 6, and 11, as it relates to spacing requirements between certain land uses. City Planner Ridley gave a staff report. Councilmember Bakken moved, Councilmember Tilley seconded a motion to approve an Ordinance Amendment to Chapters 5, 6, and 11, as it relates to spacing requirements between certain land uses and direct the City Attorney to prepare and submit the amendment to the legal newspaper for publication. Aye: 5 Nay: 0 ORDINANCE AMENDMENT - CITY OF EAGAN City Administrator Hedges discussed this item regarding an Ordinance Amendment to Chapter 6.35, Subdivision 3 to require background investigations for lawful gambling applications. Councilmember Carlson moved, Councihnember Bakken seconded a motion to approve an Ordinance Amendment to Chapter 6.35, Subdivision 3 of the Eagan City Code to require background investigations for lawful gambling applications. Aye: 5 Nay: 0 ORDINANCE AMENDMENT - CITY OF EAGAN City Administrator Hedges discussed this item regarding an Ordinance Amendment to Chapter 6.34, Subdivision 13 to require background investigations for tobacco license applications. Councilmember Tilley moved, Councilmember Fields seconded a motion to approve an Ordinance Amendment to Chapter 6.34, Subdivision 13 of the Eagan City Code to require background investigations for tobacco license applications. Aye: 5 Nay: 0 LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE CHARTER COMMISSION UPDATE Mayor Maguire provided an update regarding a meeting held with Representative Simon concerning statewide charter commission legislative reform. Councilmember Bakken discussed the appointment process of the Eagan Charter Commission and circumstances that presently exist that allow for the appointment of members to the Charter Eagan City Council Meeting Minutes n~ December 3, 2007 IC F Page 5 Commission by the City Council. After discussion by Councilmembers, staff was directed to proceed with a process to appoint eight members to the Charter Commission by early to mid January, 2008. ADMINISTRATIVE AGENDA There were no items. VISITORS TO BE HEARD There were no visitors who wished to be heard. Councilmember Fields moved, Councilmember Bakken seconded a motion to adjourn the meeting at 8:45 p.m. Date Administrative Secretary / Deputy City Clerk If you need these minutes in an alternative form such as large print, Braille, audio tape, etc., please contact the City of Eagan, 3830 Pilot Knob Road, Eagan, MN 55122, (651) 675-5000, (TDD phone: (651) 454-8535). The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities and employment without regard to race, color, creed, religion, national origin, sex, disability, age, sexual orientation, marital status or status with regard to public assistance. Agenda Information Memo December 18, 2007 Eagan City Council Meeting CONSENT AGENDA B. PERSONNEL ITEMS Item 1. Life and Accidental Dismemberment (AD&D) Insurance The City recognizes Unicare as the carrier of AD&D/Life insurance formally known as United Wisconsin Group (UWG). ACTION TO BE CONSIDERED: No action necessary; approval given at December 3, 2007 meeting Item 2. Long Term Disability (LTD) The City recognizes Assurant as the new carrier for Long Term Disability (changing from the previous vendor, UWG). ACTION TO BE CONSIDERED: No action necessary; approval given at December 3, 2007 meeting Item 3. Internal Promotion ACTION TO BE CONSIDERED: Approve the promotion of Steve Gilberg from Water Production Worker to Water Production Supervisor. Authorize replacement of Water Production worker. Item 4. Payroll Specialist Opening ACTION TO BE CONSIDERED: Approve replacement of Payroll Specialist position. Item S. Resignation ACTION TO BE CONSIDERED: Accept the resignation of Lori Kimball (Parks & Recreation) and settlement agreement. Item 6. Approve Employer Insurance Contributions ACTION TO BE CONSIDERED: Approve employer insurance contributions to medical and dental insurance premiums for non-union employees. Item 7. Code Enforcement Technician ACTION TO BE CONSIDERED: Approve hiring of Code Enforcement Technician to be named. Agenda Information Memo December 18, 2007 Eagan City Council Meeting C. RATIFY CHECK REGISTERS ACTION TO BE CONSIDERED: To ratify the check registers dated December 6, 2007 and December 13, 2007 as presented. ATTACHMENTS: • Check registers dated December 6, 2007 and December 13, 2007 are enclosed without page number. ~3 Agenda Information Memo December 18, 2007 City Council Meeting D SCHEDULE SPECIAL CITY COUNCIL WORKSHOP ON JANUARY 22, 2008 ACTION TO BE CONSIDERED: To schedule a Special City Council meeting on January 22, 2008. FACTS: • Per the direction of the City Council at the December 10, 2007 Council workshop, a special City Council workshop is proposed to be scheduled on Tuesday, January 22. Agenda Information Memo December 18, 2007 City Council Meeting E. APPROVE THE APPOINTMENT OF TWO COUNCIL MEMBERS TO THE EAGAN CHARTER COMMISSION ACTION TO BE CONSIDERED: To appoint Councilmembers Peggy Carlson and Paul Bakken to the Eagan Charter Commission to fill the positions formerly held by Mr. Eric Hedke and Mr. Jeff Gregory. OR To continue the appointments of Councilmembers Peggy Carlson and Paul Bakken to the Eagan Charter Commission to fill the positions formerly held by Mr. Eric Hedke and Mr. Jeff Gregory to the January 3, 2008 City Council meeting (SEE ISSUES BELOW). FACTS: • Per the advice of the City Attorney, the Eagan City Council learned on December 3, 2007 that they have an obligation under State Statute to fill eight positions on the Eagan Charter Commission. • Per the direction of the Council at the December 3 meeting, Chief Judge William Macklin was informed through correspondence by the City about the findings of the City Attorney. • Also per Council direction, a notice was run in the'City's legal newspaper regarding the eight open positions and applications are available on the City's website and at the Deputy Clerk's desk for those wishing to serve on the Commission. • At the December 10, 2007 City Council workshop, the City Council discussed the eight open positions and voted to nominate Councilmember Peggy Carlson and Councilmember Paul Bakken to serve on the Eagan Charter Commission, for ratification at the December 18, 2007 City Council meeting. • Per the advice of the City Attorney, the City must announce which seats the two Councilmembers would be filling on the Charter. According to the City Attorney, should the Council appoint two members, they would be filling the positions previously held by Mr. Eric Hedke and Mr. Jeff Gregory. ISSUES: • The City received correspondence on Wednesday, December 11 from Chief Judge William Macklin, which was an order noting that he has scheduled a hearing on December 28, 2007 to "consider the issue of the authority of the Chief Judge and/or the City of Eagan to appoint and reappoint members to the Eagan Charter Commission." • The order also stated that the City is "temporarily enjoined from making any appointments to the Eagan Charter Commission". • In light of the order, the City Council may wish to continue the appointments of Councilmembers to the Charter Commission until January 3, 2008, at which time the hearing will have taken place. l~ Consent Agenda Information Memo December 18, 2007 Eagan City Council Meeting CONSENT AGENDA: F. Acceptance of the Pro III Laser ACTION TO BE CONSIDERED: To approve acceptance of the Pro III Laser FACTS: • The Eagan Police Department, along with other law enforcement agencies in Dakota County, have been involved in an organized traffic safety project. Together these members have participated in traffic safety initiatives that focus on impaired driving, seat belt compliance and speed enforcement. • Many of these projects request data, reports and information that assist the State of Minnesota and the National Highway Traffic Safety Administration in determining how to make our roads safer and to measure improvements in compliance with traffic safety laws. • Due to our participation, we were selected to receive a Pro III Laser that will help enforce speed laws and educate the public in traffic safety. Equipment is awarded to participants by the State of Minnesota to show their appreciation for our efforts to work with them on their goal to make our roadways safer. • The value of the Pro III Laser is approximately $3,000. ATTACHMENTS: No attachments. fl0 Agenda Information Memo December 18, 2007 Eagan City Council Meeting G. Approve Proposed 2008 Enterprise Fund Budgets for Public Utilities (Water, Sanitary Sewer, Streetlighting, and Storm Drainage/Water Quality), Cascade Bay and Community Center. ACTION TO BE CONSIDERED: Approve the proposed 2008 Enterprise Fund budgets for Public Utilities (Water, Sanitary Sewer, Streetlighting, and Storm Drainage/Water Quality), Cascade Bay and the Community Center. FACTS: • The City Council reviewed these budgets in September; no changes to the expenses have been made since then. Water and Sewer revenue estimates take into account the proposed rate increases (4.2% water; 9.4% sewer) in the 2008 Fee Schedule (Item A, Public Hearings, this meeting). • User fees support these budgets. ATTACHMENTS: • Enclosed on page /49 is the Public Utilities Fund revenues and expenses summary. • Enclosed on page is the Cascade Bay Fund revenue and expenses summary. • Enclosed on pageC~6 is the Community Center Fund revenues and expenses summary. Public Utilities Fund 2008 Budget Revenue and Expense Summary Sanitary Street Storm Water Water Sewer Lighting Drainage Quality TOTALS Revenues: Service charges $4,852,000 $ 5,198,000 $ 509,000 $ 341,300 $ 796,300 $ 11,696,600 Connection permits 7,000 5,000 - - - 12,000 Meter sales 42,000 - - - - 42,000 Other 10,000 - - - 70,000 80,000 Total revenues 4,911,000 5,203,000 509,000 341,300 866,300 11,830,600 Operating expenses: Personal services 1,081,300 436,000 - 36,300 337,300 1,890,900 Supplies, repairs, maint. 186,900 92,200 - 11,600 47,200 337,900 Other services & charges 3,313,700 590,700 495,500 105,600 208,500 4,714,000 Merchandise for resale 82,500 - - 82,500 Capital outlay 130,700 30,000 70,000 1,800 232,500 MCES disposal charges - 4,002,300 - - - 4,002,300 Total operating exp 4,795,100 5,151,200 495,500 223,500 594,800 11,260,100 Net income before depreciation & debt svc 115,900 51,800 13,500 117,800 271,500 570,500 Debt service (prin + int) 837,250 - - - - (837,250) Net cash inflow (outflow) (721,350) 51,800 13,500 117,800 271,500 (266,750) Other non-departmental revenues: Interest income 1,118,000 Connection charges 335,000 Antenna lease revenue 305,200 Other 60,400 Total - non-dept revenue 1,818,600 Net cash inflow (outflow) $ 1,551,850 2008 Cascade Bay rev-exp summary 12/12/2007 Aquatic Facility (Cascade Bay) Fund 2008 Budget Revenues, Expenses and Other Disbursements 2005 2006 2007 2008 Revenues Actual Actual Buda Buffet Daily Admissions/Season Pass $ 663,158 $ 657,489 $ 809,200 $ 772,500 Group Sales 127,063 136,123 136,800 121,500 Concessions 222,328 246,222 211,000 230,000 Classes / Camps 19,841 21,320 22,000 23,000 Merchandise Sales 14,403 23,845 6,100 9,500 Vending 3,172 2,092 1,400 2,000 Rental 7,345 14,351 5,000 10,000 Interest 13,887 25,579 20,000 20,000 Other 1,113 1,949 - - Total Revenues $ 1,072,310 $ 1,128,970 $ 1,211,500 $ 1,188,500 Expenses Personal Services $ 518,685 $ 572,325 $ 563,900 $ 574,100 Parts & Supplies 366,166 66,438 89,400 79,300 Cost of Concession Sales 114,700 96,689 91,100 92,200 Services & Other Charges 244,016 140,065 195,700 218,600 Capital Outlay - 13,796 44,500 2,000 Sub-total Expenses 1,243,567 889,313 984,600 966,200 Reserve for Renewal/Replacement 64,600 64,600 64,600 64,600 Total Operating Expenses 1,308,167 953,913 1,049,200 1,030,800 Non-Operatina Disbursements Debt Service Payments 160,202 161,495 162,300 157,700 Total Expenses/Non-Op Disbursements $ 1,468,369 $ 1,115,408 $ 1,211,500_ $ 1,188,500 2008 ECC rev-exp summary 12/12/2007 Eagan Community Center, Fund 2008 Budget Revenues, Expenses and Other Disbursements 2005 2006 2007 2008 Actual Actual Budget Budget Revenues Personal Trainers $ 30,257 $ 51,641 $ 47,400 $ 53,300 Equipment Rental 7,080 5,434 15,000 15,000 Parks/Rec Programming 22,217 11,143 15,500 10,000 Concessions/Vending/Merchandise Sales 47,171 54,676 84,500 64,900 Group Sales 63,202 62,003 78,600 76,800 Daily Admissions 70,064 67,231 73,000 71,200 Memberships 501,259 647,307 688,500 710,000 Room & Facility Rentals 189,694 202,335 264,500 284,300 Contract Revenue 44,112 77,153 85,000 85,300 Passport Processing - - - 47,000 ECVB Rent (3,621) 10,100 10,300 10,400 Other 1,615 37,360 - 5,000 Total Revenues 973,050 1,226,383 1,362,300 1,433,200 Other Financinga Sources Antenna Lease Revenues 343,219 164,717 225,400 199,800 Total Revenues/Other Financing Sources $ 1,316,269 $ 1,391,100 $ 1,587,700 $ 1,633,000 Expenses Personal Services 813,998 821,970 952,200 971,900 Parts & Supplies 56,983 75,155 75,900 69,900 Cost of Merchandise Sales 30,651 31,089 30,800 27,600 Services & Other Charges 281,943 319,096 324,100 348,000 Capital Outlay 11,895 22,192 80,200 91,100 Total Operating Expenses 1,195,470 1,269,502 1,463,200 1,508,500 Reserve for Renewal & Replacement 120,800 121,600 124,500 124,500 Total Operating Expenses and R&R $ 1,316,270 $ 1,391,102 $ 1,587,700 $ 11633,000 Debt Service voter-approved tax levy $ 1,134,686 $ 1,391,102 $ 1,133,600 $ 1,129,800 Agenda Information Memo December 18, 2007 Eagan City Council Meeting H. Approve 2008 Special Revenue Funds Budgets: Enhanced 9-1-1 Fund, Housing Fund, Police Forfeiture Fund, DWI Forfeiture Fund, and Cable TV Franchise Fees Fund ACTION TO BE 'CONSIDERED: Approve the 2008 budgets for the following Special Revenue Funds: Enhanced 9-1-1 Fund Housing Fund Police Forfeiture Fund DWI Forfeiture Fund Cable TV Franchise Fees Fund FACTS: • For financial reporting purposes, it is required that the City Council adopt each of these budgets. • The purpose of each fund, the revenue sources, and the expenditure categories are listed for each fund in the attachments. • There are no tax levies related to these funds. ATTACHMENTS: • Enhanced 9-1-1 Fund budget on page • Housing Fund budget on page r- • Police Forfeiture Fund on pag7 • DWI Forfeiture Fund budget on page'~C( • Cable TV Franchise Fees Fund budget on page "`7 My of Eagan 2008 Adopted Budget Operating Budget Special Revenue Funds - Enhanced 9-1-1 Fund (112) PURPOSE & DESCRIPTION The purpose and description of the Special Revenue Enhanced 9-1-1 Fund is to: ~ uacov, oonoo • Account for State and County grant funds received to support the o 0 0 0 0 0 emergency 9-1-1 and reverse 9-1-1 systems. :i ° ° o a. D o u g Automatically capture the caller's telephone number, and cross referencing , • that number to a location, thus allowing the system to accommodate multi- ` jurisdiction areas by routing 9-1-1 calls to the appropriate agency for that location. The system can also display the caller location on a screen at the dispatch center. The Special Revenue Enhanced 9-1-1 Fund is responsible for the following functions: • To account for grant revenue received from Sate and County grants that support the emergency 9-1-1 and reverse 9-1-1 systems. • To fund the implementation, improvement, and maintenance of enhanced 9-1-1 systems. ~a Ny of Eap 2008 Adopted Budget Operating Budget Special Revenue Funds - Enhanced 9-1-1 Fund (112) Expenditures by Category HIGHLIGHTS & CHANGES Overview: Beginning in 2007, all State and County grants/payments associated with enhanced 9-1-1 funds were Capital remitted directly to the Dakota 85. Communications Center (DCC), instead of the individual local governments. There is still a services & Other question as to whether the DCC Charges will assume responsibility for the 14.4% Emergency Preparedness Net- work (EPN aka Reverse 9-1-1). Until that occurs, the City will continue to pay for the service, with partial reimbursement from Flint Hill Resources. DCC capital costs assessed to the City related to 9-1-1 will be paid out of this fund. REVENUE & EXPENDITURE DETAIL 2005 2006 2007 2008 Actual Actual Budget Budget Fund Balance, Beginning of Year $ 146,737 $ 171,800 $ 224,595 $ 205,995 Revenues: Intergovernmental State Grants 81,976 124,564 - - Other Refunds - Flint Hills 12,407 11,016 11,000 12,000 Interest on Investments 3,095 7,577 3,000 7,800 Total Revenues 97,478 143,157 14,000 19,800 Expenditures: Professional Services 723 986 - - Conferences/Meetings/Training 2,768 - - - 9-1-1 Telephone Charges 26,405 27,638 - - Reverse 9-1-1 Charges 33,349 29,916 32,600 32,600 Capital Equipment 9,170 31,821 - 193,195 Total Expenditures 72,415 90,361 32,600 225,795 Fund Balance, End of Year $ 171,800 $ 224,595 $ 205,995 $ 0 My of Eapa 2008 Adopted Budget Operating Budget Special Revenue Funds - Housing Fund (113) PURPOSE & DESCRIPTION The purpose and description of the Special Revenue Housing Fund is to: Provide financing for future housing-related developments within the City. y The fund was established in 1998 as the consolidation of the Housing / p Revenue Bonds Fund and the Housing and Redevelopment Authority Y; (HRA) Fund. The Housing Revenue Bonds Fund accounted for annual fees collected on the principal balance of revenue bonds issued under the City's name. K The HRA Fund accounted for the tax increment financing (TIF) proceeds and expenditures of the Cinnamon Ridge. Apartments interest rate reduction program. The TIF district expired in 1997 and a note was issued by Cinnamon Ridge to the City in the amount of the total TIF proceeds. At the end of 1998, the City sold its interest in the note to a third party for $1,200,000, and as a component of this transaction, the proceeds of the closing were loaned to the Aquatic Facility. The Special Revenue Housing Fund is responsible for the following functions: To account for annual fees collected on the principal balance of revenue bonds issued under the City's name used to finance multi-family housing developments. To account for the internal loan made to the Aquatic Facility construction fund which is to be repaid over 20 years with the final payment due in October of 2018. PERFORMANCE INDICATORS 2005 2006 2007 2008 Description Actual Actual Budget Budget Number of revenue bonds issued under the City's 8 name to finance multi-family housing developments 8 8 8 City of Eagan 2008 Adopted Budget Operating Budget Special Revenue Funds - Housing Fund (113) Expenditures by Category HIGHLIGHTS & CHANGES Overview: No significant changes to revenue Services & streams and expenditures are anticipated in 2008. Other Interest revenue in 2007 appears to have been Charges budgeted too conservatively. The 2008 budget ~oo.o°~° estimate for interest income is in line with 2006 actuals. REVENUE & EXPENDITURE DETAIL 2005 2006 2007 2008 Actual Actual Budget Budget Fund Balance, Beginning of Year $ 2,091,696 $ 2,285,237 $ 2,507,456 $ 2,699,394 Revenues: Housing Bond Fees 78,651 76,322 77,895 76,300 Interest on Investments 21,310 53,655 20,000 52,500 Total Revenues 99,961 129,977 97,895 128,800 Other Financing Sources: Interest on Loan 47,680 45,842 43,343 40,592 Principal on loan 50,000 50,000 55,000 55,000 Total Other Financing Sources 97,680 95,842 98,343 95,592 Total Revenues and Other Financing Sources 197,641 225,819 196,238 224,392 Expenditures: Monitoring Fee 4,100 3,600 4,300 3,800 Total Expenditures 4,100 3,600 4,300 3,800 Fund Balance, End of Year $ 2,285,237 $ 2,507,456 $ 2,699,394 $ 2,919,986 CJ5'~ of Eagan 2008 Adopted Budget Operating Budget Special Revenue Funds - Police Forfeiture Fund (114) PURPOSE & DESCRIPTION The purpose and description of the Special Revenue Police Forfeiture Fund is to: Account for money received from the court system related to criminal forfeitures. - The money accounted for in this fund is restricted for police operations. t Activity in this fund has decreased due to the creation of the Special Revenue DWI Forfeiture Fund which accounts for criminal forfeitures related to DWls, and because criminal forfeitures related to controlled substances now go to the Dakota County Drug Task Force. The Special Revenue Police Forfeiture Fund is responsible for the following functions: To account for money received from the court system related to criminal forfeitures. City of Eagn 2008 Adopted Budget Operating Budget Special Revenue Funds - Police Forfeiture Fund (114) Expenditures by Category HIGHLIGHTS & CHANGES Overview: This fund was spent down to almost Services & zero in 2007. No additional revenues or expendi- Other tures are anticipated in 2008. If and when the City Charges is able to determine no additional restricted income 100% will be generated by the Dakota County Drug Task Force or other sources, the remaining cash will be spent and the fund will be closed. REVENUE & EXPENDITURE DETAIL 2005 2006 2007 2008 Actual Actual Budget Budget Fund Balance, Beginning of Year $ 24,486 $ 24,488 $ 13,124 $ 224 Revenues: Interest on Investments 502 929 100 - Total Revenues 502 929 100 - Expenditures: Auditing 500 - - - Other Improvements - 6,590 - - Office Furnishings & Equipment - 5,704 13,000 - Total Financing Uses 500 12,293 13,000 - Fund Balance, End of Year $ 24,488 $ 13,124 $ 224 $ 224 a-7 City of Eagan 2008 Adopted Budget Operating Budget Special Revenue Funds - DWI Forfeiture Fund (115) PURPOSE & DESCRIPTION The fund was created in 2006. The purpose of the Special Revenue DWI Forfeiture Fund is to: Account for money received from the court system related to DWI forfeitures. Expenditures out of this fund are restricted for police operations. City of Eapa 2008 Adopted Budget Operating Budget Special Revenue Funds - DWI Forfeiture Fund (115) Expenditures by Category HIGHLIGHTS & CHANGES Overview: The 2008 proposed budget of $41,500 Capital is up $27,300, or 192%, from 2007. Outlay Hiahliaht/Change 1: Enhanced light bars will be 80% Services & purchased for 16 squad cars. Other Financial Impact: One-time cost of $33,000 Charges Service Level Impact: Brighter light bars improve 20% safety for traffic stops. REVENUE & EXPENDITURE DETAIL 2005 2006 2007 2008 Actual Actual Budget Budget Fund Balance, Beginning of Year $ - $ - $ 18,882 $ 23,582 Revenues: DWI Forfeitures - 24,374 18,000 18,000 Interest on Investments - 865 900 700 Total Revenues - 25,238 18,900 18,700 Other Financing Sources: Transfers In 60,507 - - Total Other Financing Sources - 60,507 - - Total Revenues and Other Financing Sources - 85,746 18,900 18,700 Expenditures: Parts and Supplies 38,609 Conference & Training - 1,105 3,500 8,000 Professional Services 1,854 Blood draws for DWI cases - 752 500 500 Mobile Equipment 24,543 10,200 33,000 Total Expenditures - 66,863 14,200 41,500 Fund Balance, End of Year $ - $ 18,882 $ 23,582 $ 782 My of Hap 2007 Adopted Budget Operating Budget Special Revenue Funds - Cable TV Franchise Fee Fund (196) PURPOSE & DESCRIPTION , I The purpose and description of the Special Revenue Cable TV Franchise Fee Fund is to: • Account for franchise fees paid to the City from the local cable franchise. Funds are restricted for communications and cable television activities. The Special Revenue Cable TV Franchise Fee Fund is responsible for the following functions: Communications and cable television-related activities, primarily the Communications Department budget and the City's share of the funding for the Burnsville/Eagan Telecommunications Commission (BETC) and Burnsville/Eagan Community Television (BECT). City OtEap 2007 Adopted Budget Operating Budget Special Revenue Funds - Cable TV Franchise Fee Fund (196) Expenditures by Category HIGHLIGHTS & CHANGES Other Overview: The 2008 Cable TV Franchise Fees Financing -g Uses budget of $701,000 is up $123,300, or 21.3% from u - 2007, primarily because of capital expenditures. Transfer Ou Hiahlight/Change 1: Significant capital improve- 69% services & ments and updates to video technology in the other Eagan Room, Administrative Conference Room, Capital Charges and City Council Chambers are planned for 2008 Outlay 15% Financial Impact: One-time cost of $62,200. 100 Service Level Impact: Enhanced video/audio technology improves communication within the rooms and to cable viewers at home. Highlight/Change 2: Install, private fiber connectivity from Eagan Community Center to Public Works/ Maintenance/North Water Treatment Facilities. Financial Impact: One-time cost of $50,000. Service Level Impact: Enhance communications and data transmission between City facilities by providing redundancy and path diversity. REVENUE & EXPENDITURE DETAIL 2005 2006 2007 2008 Actual Actual Budget Budget Fund Balance, Beginning of Year $ 2,031,100 $ 1,845,623 $ 2,121,357 $ 2,253,657 Revenues: Cable TV Franchise Fees 600,783 653,532 655,000 700,000 Interest on Investments 46,978 104,697 55,000 74,200 Sale of City Property - 11,737 - - Total Revenues 647,761 769,967 710,000 774,200 Expenditures: BETC Funding 34,025 34,025 34,025 34,025 BECT Funding 69,475 69,475 69,475 69,475 Capital Equipment per CIP - 26,728 20,900 112,200 Professional Services 500 21,569 500 Technology Task Force-Fiber Business Plan 231,067 - - Project Contract - (62,004) - 335,067 89,794 124,900 215,700 Other Financing Uses: Transfer to General Fd - Communications 498,171 404,439 452,800 485,300 Total Expenditures and Other Financing Uses 833,238 494,233 577,700 701,000 Fund Balance, End of Year $ 1,845,623 $ 2,121,357 $ 2,253,657 $ 2,326,857 J , Agenda Information Memo December 18, 2007 Eagan City Council Meeting 1. Approve 2008 Eagan Convention & Visitors Bureau Budget ACTION TO BE CONSIDERED: Approve the 2008 Eagan Convention & Visitors Bureau (ECVB) budget adopted by the ECVB's board. FACTS: • Under the agreement between the City and the ECVB, the City must approve the annual budget adopted by the ECVB. • The ECVB Board formally adopted its budget on September 27. • The City Council reviewed the ECVB's marketing plan and budget at its October 30 workshop and directed it to a future consent agenda for approval. ATTACHMENTS: • Enclosed on page 33-is a budget summary. Eagan Convention & Visitors Bureau Proposed 2008 Budget 2005 2006 2007 2008 Actual Actual Budget Budget INCOME Lodging tax $ 728,848 $ 775,238 $ 745,000 $ 800,000 Other 29,671 24,802 23,500 23,500 Total Income 758,519 800,040 768,500 823,500 EXPENSES Personnel 161,286 174,787 273,500 252,000 Other 148,814 147,819 133,750 135,500 Office 8,571 10,388 13,000 16,000 Marketing 336,841 389,199 325,750 394,000 Travel & Entertainment - 8,563 22,500 26,000 Total Expenses 655,512 730,756 768,500 823,500 Net income $ 103,007 $ 69,284 $ - $ 33 Agenda Information Memo December 18, 2007, Eagan City Council J. APPROVE 2008 GENERAL FACILITIES RENEWAL & REPLACEMENT BUDGET ACTION TO BE CONSIDERED: To approve the 2008 General Facilities Renewal & Replacement Budget FACTS: • This fund was created in 1999 for the purpose of providing resources for renewal and replacement of general facilities; primarily non-enterprise fund infrastructure. Major renewal and replacement items such as roofs, parking lot improvements, and grounds enhancements are cyclical in nature and create budgeting problems when inserted into the annual operating budgets. • An annual allocation of the tax levy which began in 1999 at $100,000 has been dedicated to the General Facilities Renewal and Replacement Fund except for payable 2004. For that one year the levy was redirected to the General Fund to assist in enabling the City to finance the 2004 operating budget following the 2003 budget cuts and constrained revenues available for use in the General Fund resulting from various State actions. • The allocation of the tax levy proposed for payable 2008 is in the amount of $460,334 and the available balance projected at 12-31-07 is $381,062. • A management meeting was held at which time staff from each department had an opportunity to discuss their proposals and challenge other department proposals in attempts to prioritize overall City needs, the attached list of purchases totaling $315,500 was reached by consensus. This allocation creates a carry forward balance of $381,062 into 2009. • Funding challenges with the 2008 Part II CIP may result in a request for future official action to transfer some of this levy to that fund. ATTACHMENTS: • Attached on page is a copy of the proposed 2008 General Facilities Renewal & Replacement Budget. • Attached on pageP is a copy of the summary of the financial status of the General Facilities Renewal & Replacement Fund. 3q 14-Dec-08 GENERAL FACILITIES RENEWAL & REPLACEMENT 2008 BUDGET Estimated No. Item/Description Cost 1 Replacement furnace at the maintenance facility $ 6,700 2 Install exhaust system in the Parks Department workshop 10,200 at the maintenance facility 3 Improvements to municipal center buildings and grounds 37,000 4 Replace the toilet partitions in City Hall 8,000 5 Replace 4 tables and 28 chairs in City Hall conference rooms 1A & 113 and 2A & 2B 7,500 6 Consultant fee to evaluate P D roof replacement 2,000 7 Fire Station 3 roof 65,000 8 Replace two garage doors at Fire Station 5 18,400 9 Paint inside Fire Station 5 10,000 10 Security system for City Hall, P D, and Fire Admin 67,200 11 Overlay & striping Skyhill, Quarry, and Fish Lake parking lots 22,500 12 Seal coating & striping Central Park, ECC, & pavillion parking lots 36,000 Subtotal General R & R $ 290,500 13 Replace audio visual equipment at Fire Admin Comm Room $ 25,000 Subtotal Franchise Fees $ 25,000 Grand Total $ 315,500 14-Dec-07 General Facilities Renewal and Replacement Fund Cumulative Total Fund Tax Accrued Year Levy Interest Revenues Expenditures Difference Balance 420 1,420 101,420 101,420 101, 1999 100,000 193,801 (87,793) 13,627 2000 100,000 6,008 106,008 _ 103,400 117,027 2001 100,000 3,400 103,400 105,000 9,271 114,270 19,952 94,318 211,345 2002 103,156 6,723 109,879 23,576 86,303 297,648 2003 5,421 8,289 (2,868) 294,780 2004 - 5,421 121,551 5,943 127,495 111,995 15,500 310,280 2005 202,813 (61,852) 248,428 2006 127,630 13,331 140,961 196,200 (52,200) 196,228 2007 Budget 134,000 10,000 144,000 460,334 ~ 0 475,334 290,500 184,834 381,062 2008 Prop 1,047,126 381,062 1,351,671 76,517 1,428,188 140,711 319,623 460,334 3~e Agenda Information Memo December 18, 2007, Eagan City Council K. APPROVE 2008-2012 CIP PART II. VEHICLES AND EQUIPMENT ACTION TO BE CONSIDERED: To approve Part II (Vehicles and Equipment) of the 2008 - 2012 Capital Improvement Program (CIP) FACTS: • The first year of this CIP (2008) is approved as a budget with the four out years (2009 - 2012) being approved only as a general plan. • For the most part, vehicles and equipment costing more than $10,000 are budgeted in this section of the CIP with items costing less than $10,000 budgeted in departmental operating budgets. • In 1993 the City Council established a policy whereby each year an amount is allocated to the Equipment Revolving Fund (ERF) for non- enterprise fund CIP Part II purchases. The allocation is based on an initial amount of $500,000 used in 1993 that is increased annually by population growth and inflation factors. The 2008 allocation was increased by 3.5% from the 2007 allocation to $999,369. A deficit of $340,740 is being carried forward from 2007 generating a total available balance of $658,629 for 2008 purchases. The carry forward deficit results from the inclusion of $794,500 included in the Police Department to purchase the required radios for both Police and Fire related to the conversion to the 800 MHz radio system. • The ERF is funded through an annual ad valorem property tax levy. 3-7 Management meetings were held at which time staff from each department had an opportunity to discuss their proposals and challenge other department proposals in attempts to prioritize overall City capital equipment needs, the attached list of purchases totaling $1,118,602 from the ERF was reached by consensus. This allocation creates a carry forward deficit of $212,573 into 2009. Staff will continue to develop options to maintain the balance between revenues and expenditures in this fund. Given the significant cost of certain vehicles and equipment, it might be necessary to address the revenue sources for this fund. Certain equipment has been deficit wil2befinanced in part through bse of in to 00 to bring 08 closer to eing balance. The current reserves generated over the years. The reserves result from savings through maximizing the City's resources by stretching equipment and vehicle use. Funding challenges with the 2008 and future Part II CIP may result in a request for future official action to transfer some of the General Facilities Renewal and Replacement levy to the Equipment Revolving Fund to assist in financing the Part II CIP. The recently approved funding plan for Fire apparatus will be one and component of proposed revisions to maintaining appropriate the ability to replace equipment as necessary. Vehicles proposed for purchase were evaluated through the use of the Vehicle Acquisition, Use & Replacement Policy approved by the City Council in February of 2005. The funding sources for the total 2008 Part II CIP allocation of $1,118,602 include $871,202 from ERivestmenOt Ffrom und, the City's from $32,000 from the Community retained franchise fees. ATTACHMENTS: Attached on page is a copy of the summary of the equipment proposed for 2008 CIP Part II purchase with the funding source for each item. • Attached on- page is a copy of the summary of the proposed 2008 - 2012 Part 11 CIP. r 0 0 N O d a E d U d 0 O O p O O O N N N M L_ M O ~ O d p O O O O O N d O O LL p ppj O Vp' N N 01 L O W O O W e N d 1 LL J O o c o O ~ M.N M C 'O N D A LL w M N C LL ~ ~ 0 00 0 0 0 0 0 0 O O O 0000 N N O N 0 0 0 0 0 0 0000 N N V W .O O O O O N O O O O LL O O O O O O N O O N O p tO 0 o W 0 O O O O c 0 C 0 OO M N to cot N p W N O T N r W W W W W W W > O N to N to 7 0 W W W O W W M N N O W M N M L N N r r V d M M v v tO N N M N N N r W W N J <R 69 fA W H3 o 0 0 0 °p 0 N p O p O O O W M O c O W N 00 p LL"i L_ En O N N N W O d N d d O LL ~ fA W F F- z O O O O O O W N d O O O O 08. 0". O O oo 0000 O O O O O O O 00 O O O 0000 O O M tD O O O O O 0 0 0 O N N O N O O W O O O O O O O W oD dp ~p 01 W .N N2 W 0 0 0 p p N O d' N N Ot N ! W O N m N O W O W W M o o W M N N O m W M N N N V N M M N c'J N M N N N M r• m W .0 cl) d z N a¢ U W m J O U F W o U) o O ID v N ro r N C O M 0) o U v c O8 0 L d U N O 0 d~ 'p 0 'm po E W° U x N m d a; N LL d E d o r v °'I- o Y E E d a1 Y0 LL N d N > 55 o M U lL l6 14 d C C 4dl .N. O HJ _ N V l6 C d C t0 C -O N d O C d .O C O U N O C LL' N W N 0 C L O T .T. > > w w d U 3 v o 0 E U) co U) 15 = y d O C U W N N LL (6 d 0` U CO R U L Ol d Y U) Z: d LL C LL C O o J Y p d U p p (n O (A _ E O. N 'Ol O CO d C m W r N 2 tD -ID d LL V O c0i -Ss!uUd»~m >E~udi jd~~_~~ m a rn ~~LL ~ ~ Z'OQ M LLI M 'AZ rnd v 2 E =M 0~~ a~ o a~i Nod rcvrniv m r) LL LL J mom c oa 5 3 afo EaU~ o R'~ a c°iU«m ~ UQ v ~w a M¢ p Z o U d d o a (7 « d o J d d U o o d d m d w L L E N oa U Z Z o o a E m CO U cn to E -o E 'c z U a c c c c c~ O1 W r .U-. r a7 d d O L N d d d 0 O d 7 OI 'D J O O >i LL 3 0 y Y LL LL Y Y fl o o d U d T (/1 d Q d U J d N d N N O CD Q N~ 0 V) W E O2 d O2 O N N N N C .C C' ~U. f7 a5 H C V a C O. oa Od C C O r O O J d F w d F Od 01 J E r LL d d W 0 a) N X m O d d d d O O U~UUDUZNdZZ cr wUQ w in ❑~~J~ O! LL d v F- Z ~~w ~ Z Z c .a CL a o Z` m v a a>i c W CY N 7 m d d d d c d t ~ E E d O7 aLi a w m O o O U. w N U a 000 F U U IL N N ti ^ C) 04 0') N N 0 0 0 0 0 0 O O O O N N O N LO O LU O O O O Co O O O O O O N - ' 0 0 0 0 0 ' N O co O It It (D r c M co o LO 0 r O r I~ co co ti Ln L() d ON C) 06 o) N NT 0) 00 N co MO 00 Lfi C6 M O N N M 1- N IT co r W MM M 00 M r' d O r Lf) N O r. r CD ..i ER Lfi U ~ 0) ~ 0 r 0 O O O O O O O O O O O O O O O O N N Il-CD CD C) OO ' OO ' r- O O O ' O i . i 1` CD r I~ O r- Cl) 00 CO i Lf) c e)- r co co 00 0) fO I- 'd' CD ti C.0 00 C14 N d N r r N LO M N T- Ln N N O C r r r N 6F} fA O 0000 O O 00 00 O 00 ~ O O O O O CD C) O O O O ~ C0 O' 0 0 0 0 ' 0' 0' 0 0 O LO N 00 r (D O C ~ L!4 O N I LO C'i (C) O O 00 O N O Cf) LO (D O r O N Lj) co M M C7 OD M Ll) r C') - r O r ca N C 69- + L O O CO M O 000OOO OOO OO O C) ~ co O 000000 O0O to m N 0' 0 0 0 0 0 0 O O O? C6 N r O C 00 O M co U) N N 00 co O r MO I-- M - O co O I,-- O ti LO rp G C N Lo N N 00 N M Cv N r O O f- N v C6 04 C r r r (n o N C V U d ` N ' o0 0 ~c v w O 000000 Co 00 o N co 'I- I-- ti O O C0D 00000N0000 N Cl O d' co 1l- MU') ti CD 0 N com co Mr N O O C4 C4 00 C14 O 0 M r ~ r N co p) d' N N C6 0 COD CV cOe) M M N N r d~ U*) CO O N CO I C N N r r v O N co O N O O O co N N 000000 O N 00 O (D IT N O ' O - MM O O00 ' O i i q N M N Cfl LO N E co r CM N CO d• r Ln O r r C O N LO O N CO CA qt 00 o 6 Lt' N C\l O O co cD N V) r - O r N a) m Cf3 N to cn O ~a- ~ C C N O 06 0 C C O CO U a) :3 m 0 E O M LL cn O Q N m cc C C = E LL 00- C a) a) C U •c U- O N a) C O O O W > W W U C a) LL "T W W cm LL cu LL > r c6 O O W Q) (0 U 6 C 0 N N N " c 'c n U N d a) Z 0 W 0 W a) :3 Z3 > CC -ia LJ- N EEC ~ )U) (D ~6D' Aso E N E E v (D -0 O C O W Cm :3 ~ U 2:1 0 0 0 :3 a) cc Co (D 0 U U d LL a w U L~ U) > J Q U 04 Ca 00 E ~ U O 3 N M ~D Agenda Information Memo December 18, 2007, Eagan City Council Meeting L. APPROVE AMENDED AND RESTATED 2008-2009 JOINT POWERS COST SHARE AGREEMENT FOR PICTOMETRY INTERNATIONAL CORPORATION GENERAL LICENSE TERMS AND CONDITIONS ACTION TO BE CONSIDERED: To approve amended and restated 2008-2009 Joint Powers Cost Share Agreement for Pictometry International Corporation General License Terms and Conditions FACTS: • Dakota County has entered into a licensing agreement with Pictometry International, Corp whereby the County is allowed to install and use Pictometry's licensed images, geodata, software, and documentation. • Pictometry's Licensed Products are dynamic visual imagery products that provide three-dimensional oblique images and 360-degree views of each property in Dakota County. The software has been very useful for the City and the return on the investment very high. • The License Agreement allows cities, townships, public schools, and the soil and conservation districts geographically located within the boundaries of Dakota County to install and use Pictometry's Licensed Products under the License Agreement subject to certain conditions. • The County and cities have reached an agreement to share costs of licensing, installing, and using Pictometry's Licensed Products by their respective political subdivisions. • Eagan's cost sharing amount for each year is $4,019. The 2008 obligation is included in the proposed 2008 General Fund Operating Budget. • The agreement is similar to the one previously approved for 2006 and 2007. ATTACHMENTS: • If any member of the City Council would like a copy of the Joint Powers Cost Share Agreement, please contact the Office of the City Administrator. ~T / Agenda Information Memo December 18, 2007, Eagan City Council Meeting M. APPROVE RENEWALS OF EXISTING LIQUOR LICENSES FOR 2008 ACTION TO BE CONSIDERED: To approve the renewals of existing liquor licenses for 2008. FACTS: ➢ Information on renewals will be distributed to the Council with the Additional Information packet on Monday, December 17. ATTACHMENTS (0): Agenda Information Memo December 18, 2007, Eagan City Council Meeting N. APPROVE TEMPORARY ON-SALE LIQUOR LICENSE AND WAIVE LICENSE FEE FOR FAITHFUL SHEPHERD CATHOLIC SCHOOL ACTION TO BE CONSIDERED: To approve a temporary on-sale liquor license and waive the license fee for Faithful Shepherd Catholic School. FACTS: ➢ Faithful Shepherd Catholic School has requested a temporary on-sale liquor license be issued to them for a fundraiser planned for January 26, 2008. The fundraiser is the ninth Annual Live and Silent Auction, which is being held to raise money for the operation of the school. ➢ The application form has been submitted and deemed in order by staff. ➢ Faithful Shepherd Catholic School is asking that the $150.00 license fee be waived. Following Council approval, the application will be forwarded to the Department of Public Safety/Liquor Control Division for their approval. ATTACHMENTS (1): Letter enclosed on pages -0 through ~j ~3 FAITHFUL SHEPHERD '~%'7('Tt' j(h'i7~7(177(17 <'.1'('Y~~i'(7('(' 11l70 God,, ep'At (ire i7i1'Cek( ird. k t 3355 Columbia Drive Eagan, Minnesato 55121 Phone 651.906.4791 mvv.fscSmn.org December 2007 Dear City Council Members: I respectfully request that the Eagan City Council waive the $150.00 application fee for a temporary liquor license on January 26, 2008. We are holding our ninth Annual Live and Silent Auction at Faithful Shepherd Catholic School and Tri-Parish Center. The purpose of the Live and Silent Auction is fundraising. All proceeds from the Auction will go to the school. Faithful Shepherd Catholic School will follow the City of Eagan's ordinance amendment by incorporating procedures that will be followed to engage in the temporary sale of alcoholic beverages, o The designated property of the event will be limited to the school grounds, which includes the school's building. The following security measures will be taken to ensure proper safety in enforcing alcohol beverage sale and consumption laws, crowd control, public safety, and check the ages and identification of all attendees. o No person under the age of 21 will be sold or served alcoholic beverages. o No person will sell or give alcohol beverages to an obviously intoxicated person.- - - - - o All persons who consume, purchase, or possess an alcoholic beverage in the licensed area will be issued and required to wear a wristband. (Wristbands will be purchased from an approved vendor list provided from the City of Eagan). o The Welcome Committee will verify proper photograph identification for those individuals that are under the age of 21. o No person selling alcohol shall be intoxicated during his or her work shift. o Licensee will post signs at all entrances of the school to notify the public that sales to and consumption of alcoholic beverages by persons under the age of 21 or to persons intoxicated is prohibited. Faithful Shepherd Catholic School and'I'ri•RiAsh Center • Serving the parishes of St. john Neumann, St. Peter and St.'lliomas Becket 44 o Licensee will provide volunteer private security to monitor the licensed area. o Licensee will follow the designated hours listed in the City of Eagan procedures. o Licensee will designate an on-site manager of the licensed area who shall be within the licensed designated area at all times during the hours of sale. The on-site manager will complete training in alcohol beverage service and will train servers and security personnel in the same. If you have any questions, I can be reached at 651-406-4747. Thank you for your consideration. Respectfu ly submitted, x John Boone Principal Faithful Shepherd Catholic School Agenda Memo December 18, 2007 CONSENT AGENDA: 0. Renewal of existing Tobacco Licenses for 2008 ACTION TO BE CONSIDERED: Approve the renewal of 2008 Tobacco Licenses for the following: Big Top Wine and Spirits, 1284 Town Centre Drive, Ste. 110 Crown Plaza, 2700 Pilot Knob Road Cooper's Restaurant, 4185 South Robert Trail E & M Liquor, 1444 Yankee Doodle Road Go-For-It Gas, 4206 Nicols Road Oasis Market #594, 1286 Lone Oak Road Oasis Market #590, 4250 Lexington Avenue Oasis Market #5685, 2000 Rahncliff Road Perrier Wines & Liquors, 1960 Cliff Lake Road Sinclair Retail #22060, 1815 Diffley Road Cub Foods, 1940 Cliff Lake Road FACTS: • The applicants listed above have applied for renewal of their tobacco licenses for 2008. • All requirements of the applications have been met and staff sees no reason to deny. • Due to the new smoking restrictions, some of the area restaurants have decided not to renew their licenses to sell tobacco products. ATTACHMENTS: None. The applications are available for review in the Administration Department. 4(p Agenda Memo December 18, 2007 CONSENT AGENDA: P. Renewal of existing Trash Hauler Licenses for 2008 ACTION TO BE CONSIDERED: Approve the renewal of 2008 Trash Hauler Licenses for the following: Mac's Roll Off Service Henningsen Construction Service Alpha Container Service & Recycling Highland Sanitation & Recycling Lloyd's Cnstruction Services Veit Disposal Systems Buckingham Trucking Dan's Container Service Twin City Refuse, Recycling and Transfer Station Keith Krupenny & Son Disposal Service Triangle Rubbish & Recycling FACTS: • The applicants listed above have applied for renewal of their trash hauler licenses for 2008. • All requirements of the applications have been met and staff sees no reason to deny. ATTACHMENTS: None. The applications are available for review in the Administration Department. 47 Agenda Memo December 18, 2007 CONSENT AGENDA: Q. Renewal of existing Tree Contractor Licenses for 2008 ACTION TO BE CONSIDERED: Approve the renewal of 2008 Tree Contractor Licenses for the following: United Tree Service Roggenbuck Tree Care S & S Tree & Horticultural Specialists Rainbow Tree Care Wright Tree Service Colins Tree Service Adelmanns Turf and Tree FACTS: • The applicants listed above have applied for renewal of their tree contractor licenses for 2008. • All requirements of the applications have been met and staff sees no reason to deny. ATTACHMENTS: None. The applications are available for review in the Administration Department. `1 Agenda Memo December 18, 2007 City Council Meeting R. APPROVE a contract with BCBS as part of the Eagan Community Center's Fitness on the Road program and authorize the Mayor to sign the appropriate agreements. ACTION TO BE CONSIDERED: Approve a contract with BCBS to renew the partnership with the Eagan Community Center to provide fitness classes as part of the Fitness on the Road Program and authorize the Mayor to sign the appropriate agreements. FACTS: ■ The City Council approved the Fitness on the Road program in December 2005 to allow ECC personal trainers and instructors to provide fitness training off-site. ■ Beginning in 2006 ECC fitness staff have been instructing classes in the Blue Cross and Blue Shield of Minnesota facility. ■ The interest in these classes has been consistent with 3 classes being taught each week. There may be an opportunity to grow this offering in 2008. ■ The parameters defined for group fitness under the Fitness on the Road program includes the following: ■ Contract would be negotiated between ECC and the interested party for a set price. ■ A maximum number of participants would be set to ensure safety. ■ Instructor(s) would bring music source with them but participants would be responsible for providing appropriate space and mats. ■ Instructor would be paid their ECC hourly wage and round trip mileage. ■ This has become a model to offer to other Eagan businesses that might be interested in on- site fitness classes or programs. ATTACHMENTS: None Agenda Memo December 18, 2007 City Council Meeting S. AUTHORIZE the advertisement for request for proposals for concession products to be sold in the various concessions operations operated by Eagan Parks & Recreation. ACTION TO BE CONSIDERED: Authorize the advertisement for requests for proposals for concession products to be sold in the various concessions operations operated by Eagan Parks and Recreation. FACTS: • The City of Eagan manages concessions operations at Cascade Bay, Civic Arena, Eagan Community Center, Lexington/Diffley and Northview athletic complexes. • Staff engaged in a detailed review and analysis of each of the operations to assess product mix and pricing to continue a more centralized approach to concessions delivery. • This centralized approach began in 2006 and has proven to be very effective in providing a standardized mix of concessions products throughout the operation as well as leveraging buying power. • The RFP will be developed with one and two year options so that staff can assess if there is a benefit to an extended contract. • The concessions operation will continue to evolve to develop strategies for shared staffing, inventory control, stocking product and general consolidated operations. ATTACHMENTS: None ,Z> C) Agenda Information Memo December 18, 2007 Eagan City Council Meeting T. CORRECTIVE PLAT (DIFFLEY MARKETPLACE) - DIFFLEY VENTURES ACTION TO BE CONSIDERED: To approve a Corrective Plat (Diffley Marketplace Addition) consisting of one lot located near the intersection of Diffley Road and Lexington Avenue, in the Northwest '/4 of Section 26. FACTS: ➢ The Diffley Marketplace Addition was filed with Dakota County on October 23, 2007. The plat contains minor dimensional errors that need to be corrected. ➢ The purpose of this corrective plat is to depict proper dimensions. This corrective plat does not alter the number of lots (one) or the lot area. ATTACHMENTS: (2) Land surveyor's Certificate of Correction to plat on page . Corrective Plat drawing on page. ~1 LAND SURVEYOR'S CERTIFICATE OF CORRECTION TO PLAT Name of plat: DIFFLEY MARKETPLACE ADDITION Pursuant to the provisions of Chapter Minnesota Statute 505.174, Jonathan M. Pittmann, the undersigned, a Licensed Land Surveyor in and for the State of Minnesota, declares as follows: That I prepared the plat of DIFFLEY MARKETPLACE ADDITION, dated October 4th 2007, and filed on October 23~d 2007 in the office of the County Recorder, Dakota County, Minnesota, as Document No. 2551679 in Book 50 of Plats, page 64. That said plat contains errors, omissions, or defects in the following particulars, to-wit: On sheet 1 of 1, the northeast corner of Outlot A, LEXINGTION POINTE SEVENTH ADDITION, is shown as being 75.00 feet southerly and 24.06 westerly of the northeast corner of the northwest quarter of Section 26, Township 27, Range 23, Dakota County, Minnesota. Also, the north line of Lot 1, Block 1, DIFFLEY MARKETPLACE ADDITION, is shown as having a distance of 1382.73 feet and on the east line a of said Lot. 1, Block 1, a line is shown as having a distance of 39.87 feet. That said plat is hereby corrected in the following particulars, to-wit: On sheet 1 of 1, the northeast corner of Outlot A, LEXINGTION POINTE SEVENTH ADDITION, should be 65.00 feet southerly and 24.08 westerly of the northeast corner of the northwest quarter of Section 26, Township 27, Range 23, Dakota County, Minnesota, which changes the boundary dimensions along the north and east lines of Lot 1, Block 1, DIFFLEY MARKETPLACE ADDITION. The north line of said Lot 1, Block 1, should be shown as having a distance of 1381.81 feet and a line on the east line of said Lot 1, Block 1, should be shown as having a distance of 49.87 feet. (See the attached EXHIBIT A for details) Dated: 12/07/07 Jonathan M. Pittmann License No. 44647 State of Minnesota The above Certificate of Corrections to the plat of DIFFLEY MARKET PLACE ADDITION has been approved by the City Council of Eagan at a regular meeting thereof on the day of , 200_. By: By: Mayor Clerk This Certificate of Corrections has been reviewed and approved this day of , 200_. By Todd B. Tollefson S~ Dakota County Surveyor ~j S o x W I- u G O m1. 0. K S O Z ? " = o l .J 3 W lyn I ~.♦C1~NCi . O N CSA ~`'Wn Z <N I O W2W 2 QN/A p~q i W lb w I I C1. a o 5 `rc _ l e < V Q X~ ^ r SiC a.. { ~6Q4, 39 o; o ai ~ju q I W . Sbry• $9 o Woi 11 dae~ -Al- 21 ? ` 1y0~ h 9"50 ~ 6za 'LLl x •rac ao m Ir 0 ~,y 9 rn AN al ao a~ lsva z4-9- - i; - - - - - h,v ss I sL ~ I h - - s p ♦ rl I NNOON ' 91 4 _ (J ~ ~N ,108 1 p ` ♦ O . I I I ao m o m C. g•52 / vl°1 b~ o09 - I v 0 i~ I I F-' /m p,2 09.71 szn •czl •x 73c 40 Y/1 AN - I Frl I ,6C,60.005 U i 44802, J ~y`O : -A.1 i0 on 16v3 Doss., _co < - - ---N09°50 21 t -rl- 1- i 124.99 I J 65,60.00N I v iv ii~v I W i 1 °j - V1: 49'66 R 6' I 9,215' 2w06 I 9111091 A YLLEZ6 ' N , •lN34 lXO ax 1N3436v3 ' . ' II I L. % 5021073n '-'SW L9" 'Lr-W I IN Md lWw-JG73 -.M N0564KJNa1 3J'I N056H4+vn1 'OJ e ro3 L3AOd 631v16 Na7H1NON- - - - A0d 931tl16 N - - „ I 1{ o o~ 1 I n -------------i------- - ---1-- la<W I do o° r Iea~ I q" N .g~0 i; -L-.v Q - O < 3.6r,60.00N ~ ql I F I II In ____1N31.13SV3 llfllll U+v 9.7vNnn0 Z I C) W R p RQg 1 4 \ b7 00'000 ~A e mil' 3.6£,60.00N p I I I F- I I I ~ a l ~ I C) I ~ i" I I bbl I I I s r n 16 8Q .9 E o z v R o 2 n 6` D 507-09'10 In ct) I I n 168.64 t°o r `J z_ N .,a 1 I L N `I:r h.) in 0. , a yy u d 9l '66Z 1 09 I mWW~S 3"BZ.~O.OON R 93691 168.64 I I qm to / ~t~ ss?O,ZV S07-09'f0"E I I h~k t yy~ a 2e N W.Ol O1 I W I fp :V h fO 'CO N p~ I h~+~ ut wt~ va 1n Km F? II Oa & I CL; I I off= o o~ o o -rz _ "ate"u I t; t- ooh o o o o I 5_ I~ c5 m I All 09 I 6L I V ' :C~ J V ,LIAR NOILLOaUUOD Jo 9LLVaIJILLNg-D Agenda Information Memo December 18, 2007 Eagan City Council Meeting U. ADOPT RESOLUTION APPROVING THE FY 2008 CITY OF EAGAN APPLICATION FOR CDBG FUNDING ACTION TO BE CONSIDERED: To adopt a resolution authorizing the City Administrator to submit the Community Development Block Grant (CDBG) Program applications for 2008 to the Dakota County Community Development Agency. FACTS: • The CDBG fiscal year begins July 1. The US Department of Housing and Urban Development (HUD) provides block grant funding for programs that conform to national objectives and eligible activities that meet CDBG Program regulations. • Eagan's FY 2008 available funding amount is anticipated to remain the same as last year at approximately $214,500. • At its workshop meeting of December 10, 2007, the City Council reviewed a range of options and gave direction to allocate $169,500 to property acquisition, relocation and demolition for blight removal activities and low and moderate income benefit in the Cedar Grove Redevelopment Area, $35,000 to school age programs and senior services, and $10,000 as a placeholder for housing rehabilitation. • The Dakota County CDA administers the CDBG program and will review and forward the City's desired funding allocations to HUD for approval. ATTACHMENTS: • 2008 CDBG Allocation Budget on page 0 Resolution on page c O y co m "O E E-- co 7 -j -j C) 0 0 0) U) U) 0 co O O O O O CA 0 0° O C) C~ to Cl Un O O CO M Un Un LO O d titimO O NN ~i f- '7 a CO N - N O V 69 69 64 E9 609, 69 04 ER 6N9 I- = 64 m 0 C) 0 C) C) ti r ° O UO O C) C) O UOO cm ~ N O 7 64 69 co o O CD O O o O O C) O R CO o Un O C) Un _ . ti U[) v X01 Un N ~N 69 6F? 69 N O a Efl 3 m O O O O O Ln C) C) 0 C) CD _ ~ - r- O O CSi L aO N O r- M - H} - N O -O E9 69 69 3 m CF) O 0) C3 O 0) O m O (fl ~ 04 6N9 69, cm 0 7 ~ m 7 m pp C) N C) 04 'a la O V O) Ch O r O N LL C`7 N w 0 69 C ' 'L^ m V O O m N 0 C) c`a Q. a) @ c a~i y co a>i ° a> c cm 0~ O D =~`n 0 E ca c 07 CO 0. c E(Da)L) x E Q -0 U~ O > 0) a~ U C: 0 C D a) a V 0 o CC ti E E Q m L ca w ~CL a) m E ~Yu) a) R tta Q m U O_ ca o ca 0 v m Z ° Q o° o 0 0 'a C =0 N LL W O ~Ow. ~._m ~ a) a ~c`aD 00 o3 = caa`)a)"0 O m t3 = O E sz N r c c U E _A ° co - a N U N a) co 7 O caw a) O c ca V N VUQ~'~(U) 2 O CDUQ(n 0 Ho Q SS A RESOLUTION APPROVING THE APPLICATION OF THE CITY OF EAGAN, MN FOR FISCAL YEAR 2008 DAKOTA COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDING WHEREAS, the City of Eagan, MN of is a participating jurisdiction with the Dakota County CDBG Entitlement Program for Fiscal Year 2008 (ending June 30, 2009); and WHEREAS, the Dakota County CDA is a Subgrantee of Dakota County for the administration of the CDBG Program; and WHEREAS, the Dakota County CDA has requested FY08 CDBG applications to be submitted by December 19, 2007 based on a district formula allocation of funds approved in the 1984 Community Development Implementation Plan. NOW, THEREFORE, BE IT RESOLVED that the City of Eagan, MN hereby approves the following: 1. The FY08 CDBG application is approved by the City Council, and the City Administrator is authorized to execute it on behalf of the City of Eagan. 2. The Dakota County CDA is designated as the administrative entity to carry out the CDBG program on behalf of the city, subject to future Subrecipient Agreements that may be required for specific CDBG-funded activities. This resolution was adopted by vote of the on the 18th day of December, 2007. [Mayor or Board Chair] Attested this day of [Title] Agenda Information Memo December 18, 2007 Eagan City Council Meeting V. APPROVE CONSULTING ENGINEERING CONTRACTS FOR CITY SERVICES Information for this item will be included with the Additional Information packet on Monday. Agenda Information Memo December 18, 2007 Eagan City Council Meeting W CONTRACT 06-05BLACKHAWK ROAD/GALAXIE AVENUE & CLIFF ROAD - INTERSECTION IMPROVEMENTS ACTION TO BE CONSIDERED: Approve the final payment for Contract 06-05 (Blackhawk Road/Galaxie Avenue & Cliff Road - Intersection Improvements) in the amount of $38,457.58 to McNamara Contracting, Inc., and accept the improvements for perpetual City maintenance subject to warranty provisions. FACTS: • Contract 06-05 provides for improvements to the intersection of Blackhawk Road/ Galaxie Avenue and Cliff Road (County State Aid Highway 32). Specifically, this contract includes the construction of dedicated right turn lanes for northbound and southbound vehicles as well as revisions to the traffic signal system in an effort to improve the safety and operation of the intersection. • These improvements have been completed, inspected by representatives of the Public Works Department, and found to be in order for favorable Council action of final payment and acceptance for perpetual maintenance subject to warranty provisions. Agenda Information Memo December 18, 2007 Eagan City Council Meeting X. WETLAND DELINEATION - USPS BULK MAIL CENTER ACTION TO BE CONSIDERED: Receive the Wetland Delineation Report and Affirm Its Approval. FACTS: • A wetland delineation report was submitted to identify boundaries of wetlands on the U.S. Postal Service's Bulk Mail Center site. • Minnesota Wetland Conservation Act (WCA) rules provide that the Local Government Unit (LGU) is responsible for wetland-related decisions. The rules allow decision authority to be placed with staff according to procedures established by the LGU. • On November 8, 2001, the City Council delegated the decision authority for exemption, wetland type, wetland boundary, and no-loss determinations to the Water Resources Coordinator while retaining approval authority for replacement and wetland banking plans. • Recent special interests and challenges to wetland-related decisions have resulted in administrative procedures whereby all authorized staff decisions are formally reviewed and affirmed by the City Council. • The wetland delineation report by URS Corporation was received November 2007. • The report has been reviewed, and the Water Resources Coordinator has determined it to be acceptable and in order for favorable Council action. ATTACHMENTS: • Notice of Decision: USPS Bulk Mail Center Wetland Delineation, page WETLAND PROTECTION AND MANAGEMENT PLAN NOTICE OF DECISION Name of Applicant: USPS Facilities Project Name: Bulk Mail Center Application Number: 07112805 Type of Application (check one): ❑ Exemption Decision ❑ No Loss Decision ❑ Replacement Plan Decision ❑ Banking Plan Decision ® Wetland Type/Boundary Decision Date of Decision: November 28, 2007 Check One: ® Approved ❑ Approved with conditions (see note on page 2 regarding use of wetland banking credits) ❑ Denied Summary of Project/Decision: Approval of wetland delineation and assessment report (URS Corporation for wetlands located on approximately 96-acre USPS Bulk Mail Center located at 3165 South Lexington Avenue, Eagan, Minnesota. There are no proposed wetland impacts. Pursuant to Minn. R. 8420.0200, the Eagan City Council on November 8, 2001 delegated decision authority for exemption, no-loss, and wetland type and boundary determinations to the Water Resources Coordinator while retaining its authority for wetland replacement and banking plan decisions. You are hereby notified that the decision of the Water Resources Coordinator on the above-referenced application was made on the above date. A copy of the City's Findings and Conclusions is attached. This decision becomes final if not appealed via a written petition for a hearing before the City Council within thirty (30) calendar days of the mailing date of this Notice, as indicated below. Such a local appeal may be made by a landowner, by any of those required to receive decision Notices, or by 100 residents of the county in which a majority of the wetland is located. A nonrefundable City application fee for a wetland decision appeal may apply. Pursuant to Minn. R. 8420.0250, any appeal of a City Council decision from a local appeal hearing must be commenced by mailing a petition for appeal to the Minnesota Board of Water and Soil Resources within thirty (30) calendar days of the date of the mailing of the Local Appeal Hearing Notice of Decision. THIS LOCAL GOVERNMENT UNIT DECISION ONLYAPPLIES TO Eagan City Code $11.67 Wetlands Protection and Management Regulations. Additional approvals or permits from local, state, and federal agencies may be required. Check with all appropriate authorities before commencing work in or near wetlands. November 28, 2007 Signature Mailing Date Eric Macbeth, Water Resources Coordinator Name and Title Attachment: Findings and Conclusions Notice of Decision Staff USPS BulkMail boundaries, Page 1 of 2 &e~v Agenda Information Memo December 18, 2007 Eagan City Council Meeting Y. CONTRACT 06-01, TH 149 RECONSTRUCTION & UPGRADE (TH 55 - ALBANO TRAIL) ACTION TO BE CONSIDERED: Approve Work Order Numbers 41-44 and Change Order Number 6 for Contract 06-01, Trunk Highway 149 Reconstruction. FACTS: • The City of Eagan is the lead agency in partnership with the Minnesota Department of Transportation for Contract 06-01 which provides for the upgrade of a 2.7 mile segment of TH 149, beginning north of TH 55 and terminating in Inver Grove Heights at Albano Trail (south of Rich Valley Blvd/Co. Rd. 71). The upgrading of TH 149 to a 4-lane divided roadway includes a new traffic signal at the intersection of Wescott Road, and dedicated safety turn lanes at various street intersections. A trail is also included along the east side between TH 55 and Wescott Road. • Work Order No. 41 provides for the installation of epoxy in lieu of poly-preformed plastic crosswalk blocks at the east leg of the TH 55/TH 149 intersection and the installation of an epoxy stop bar on the west leg of the intersection. At the time of placement, weather conditions would not allow the installation of the poly-preformed crosswalk blocks which were include in the contract. The increased costs associated with this revision will be financed by the Major Street Fund. (ADD $3,564.00) • Work Order No. 42 provides for the installation of epoxy pavement message markings on the east legs of the Yankee Doodle Road/TH 149 and Argenta Trail/Wescott Road/TH 149 intersections. The increased costs associated with this addition will be financed by the Major Street Fund. (ADD $550.00) • Work Order No. 43 provides for the relocation of a minor storm water pond at the northeast corner of Rich Valley Boulevard/TH 149 intersection. The increased costs associated with this addition will be financed by the consulting engineer. • Work Order No. 44 provides for the removal of an existing apron and installation of a catch basin on the southwest corner of the Argenta Trail/Wescott Road/TH 149 intersection to provide improved localized grading. The increased costs associated with this addition will be financed by the Major Street Fund. (ADD $1,900.00) • Change Order No. 6 provides for the placement of granular borrow material in lieu of Class 6 aggregate material under the median areas of the project. The increased costs associated with this .addition will be mitigated by a reduction in Class 6 quantities in the base contract and financed by the City of Inver Grove Heights. (ADD $16,932.70) • The costs associated with all Work Orders and Change Orders have been reviewed by MnDOT and determined to be consistent with bid prices received for relevant bid items on other projects within the metropolitan area. • The Work Orders and Change Orders have also been reviewed by the Engineering Division and found to be in order for favorable Council action. wI Agenda Information Memo December 18, 2007 Eagan City Council Meeting Z. PROJECT 960, BRITTANY 8TH-10TH ADDITIONS STREET IMPROVEMENTS ACTION TO BE CONSIDERED: Receive the Draft Feasibility Report for Project 960, Brittany 8th - 10th Additions (Street Improvements) and schedule a public hearing to be held on January 15, 2008. FACTS: • On June 19, 2007 the City Council directed staff to prepare a feasibility report considering a street rehabilitation of the streets within the Brittany 8th - 10th Additions neighborhood, located south of Cliff Road and west of Johnny Cake Ridge Road. • A structural mill and overlay of these streets is programmed for 2008 in the City of Eagan's 5-Year CIP (2008-2012). • An informational neighborhood meeting will be held with the adjacent property owners prior to the formal public hearing to review and discuss the proposed improvements. • A draft of this Feasibility Report has been prepared and is being presented to the Council for their consideration of scheduling a public hearing for Tuesday, January 15, 2008. ATTACHMENTS: 0 Draft Feasibility Report, attached without page numbers. Agenda Information Memo December 18, 2007 Eagan City Council Meeting AA. PROJECT 961, BUR OAK HILLS STREET IMPROVEMENTS ACTION TO BE CONSIDERED: Receive the Draft Feasibility Report for Project 961, Bur Oak Hills (Street Improvements) and schedule a public hearing to be held on January 15, 2008. FACTS: • On June 19, 2007 the City Council directed staff to prepare a feasibility report considering a street rehabilitation of the streets within the Bur Oak Hills neighborhood, located east of Highway 149 and north of Yankee Doodle Road. • A structural mill and overlay of these streets is programmed for 2008 in the City of Eagan's 5-Year CIP (2008-2012). • An informational neighborhood meeting will be held with the adjacent property owners prior to the formal public hearing to review and discuss the proposed improvements. • A draft of this Feasibility Report has been prepared and is being presented to the Council for their consideration of scheduling a public hearing for Tuesday, January 15, 2008. ATTACHMENTS: • Draft Feasibility Report, attached without page numbers. `~V Agenda Information Memo December 18, 2007 Eagan City Council Meeting BB. PROJECT 962, CLIFF DRIVE STREET IMPROVEMENTS ACTION TO BE CONSIDERED: Receive the Draft Feasibility Report for Project 962, Cliff Drive (Street Improvements) and schedule a public hearing to be held on January 15, 2008. FACTS: • On June 19, 2007 the City Council directed staff to prepare a feasibility report considering a street rehabilitation of Cliff Drive, from Nicols Road to Cliff Road. • A structural mill and overlay of this street is programmed for 2008 in the City of Eagan's 5-Year CIP (2008-2012). • An informational neighborhood meeting will be held with the adjacent property owners prior to the formal public hearing to review and discuss the proposed improvements. • A draft of this Feasibility Report has been prepared and is being presented to the Council for their consideration of scheduling a public hearing for Tuesday, January 15, 2008. ATTACHMENTS: • Draft Feasibility Report, attached without page numbers. Agenda Memo December 18, 2007 City Council Meeting CC: AUTHORIZE application of a grant from the Metropolitan Regional Arts Council for a Community Arts Grant. ACTION TO BE CONSIDERED: Authorize the submission of the grant application to the Metropolitan Regional Arts Council. FACTS: • Metropolitan Regional Arts Council has grants for up to $3,000 available for Community Arts projects. Grants are awarded with a dollar to dollar match, with 25% in cash. • Parks & Recreation will submit a grant for $3,000 for summer arts programming to include: • Art Experience Tent at the Eagan Art Festival. This tent will offer on-going workshops, demonstrations and hands-on activities for all ages. This is in addition to the kids' tent. Workshops may include watercolor, pottery, jewelry making, bookmaking, drawing and painting. In 2007, these workshops were offered for a small fee. With grant funding these art activities can be offered free of charge to the community. • Eagan Art Festival kids' tent. Expenses for kite activity and bookmaking activities. • Market Fest art activities to include hands-on activities for children at the weekly Market Fest at the Eagan Community Center. • Summer teen art classes at the Oasis. • Intergenerational activities involving senior adults, teens and youth. • Branding and marketing efforts to tie these summer art activities together. May include a logo and targeted promotional materials. These marketing efforts will focus on educating and inviting the Eagan community to various art opportunities throughout the summer. • The grant submission deadline is January 7, 2008. ISSUES: • None 69S7 Agenda Memo December 18, 2007 CONSENT AGENDA: DD. Massage Therapy Establishment License, Li Li New Star Massage, 3906 Cedar Grove Parkway ACTION TO BE CONSIDERED: Approve Massage Therapy Establishment License for Li Li to operate New Star Massage at 3906 Cedar Grove Parkway FACTS: • Li Li has applied for a Massage Therapy Establishment License for 3906 Cedar Grove Parkway. • The Police Department has conducted a background investigation and sees no reason to deny the application. • All requirements of the application have been met and staff deems it in order for approval. ATTACHMENTS: None. The applications are available for review in the Administration Department. Consent Agenda December 18, 2008 City Council Meeting EE: ACCEPT Donation from Dakota Center for the Arts and Violet Bifulk. ACTION TO BE CONSIDERED: To accept a donation of $1,000 from Dakota Center for the Arts and to accept a donation of a new kiln for the Eagan Art House pottery studio. FACTS: • Dakota Center for the Arts received a donation of $1,000 designated for use in the pottery studio. The money will be used for programming enhancing items in the studio including updating one kiln with new parts and a computer. • Violet Bifulk is a long time supporter of the Eagan Art House and a former Dakota Center for the Arts board member. She also volunteers as a open studio monitor. She will purchase a new kiln for the Art House and donate it to the studio. Eagan Art House staff will confirm the configuration of the kiln to ensure it meets the needed requirements. • The value of the new kiln is approximately $2,500. • The total value of the combined donation is approximately $3,500. ISSUES: • None ~7 Agenda Memo December 18, 2007 CONSENT AGENDA: FF. Amendment to September 18, 2007 City Council Minutes ACTION TO BE CONSIDERED: Approve amendment to page 2 of the September 18, 2007 City Council Minutes regarding conditions for the Planned Development Amendment for Potbelly Sandwich Works FACTS: • Condition number 4 was inadvertently omitted from the September 18 minutes. The condition was recommended by the APC. It reads as follows: 4. A separate building permit is required for the site renovations and for a sewer access charge (SAC) redetermination. ATTACHMENTS: • A copy of the amended September 18 th minutes are attached as page. Eagan City Council Meeting Minutes September 18, 2007 Page 2 K. Ames Crossing Road No Parking, It was recommended to approve a resolution to prohibit parking on Ames Crossing Road between Lone Oak Road and O'Neil Drive and authorize the Mayor and City Clerk to 07-38 execute all related documents. L. Contract 06-01. It was recommended to approve Supplemental Agreement Number 4 for Contract 06-01, TH 149 Reconstruction. M. Grant Application. It was recommended to approve a Minnesota Pollution Control Agency (MPCA) 07-39 Application for a Conservation Design/Low Impact Development (LID) Grant regarding revisions to the City of Eagan City Code and construction specifications. N. Municipal Separate Storm Sewer System Permit Review. It was recommended to accept the Non- 07-40 Degradation Review of Eagan's MS4 Permit and Adopt a Record of Decision for Submittal to the Minnesota Pollution Control Agency (MPCA by October 1, 2007. 0. Wetland Delineation. It was recommended to receive the Wetland Delineation Report for Long Acres Outlet/Lebanon Hills Regional Park and Affirm its approval. P. Contract 06-08. It was recommended to approve Change Order No. I to Contract 06-08 (North Ridge Drive Storm Drainage Improvements) and authorize the Mayor and City Clerk to execute all related documents. Q. Project 918. It was recommended to receive the Final Assessment Roll for Project 918 (Pilto Knob Road / Lone Oak Road - Street Upgrade & Intersection Reconfiguration) and schedule a public hearing to be held on October 16, 2007. R. Project 944. It was recommended to receive the Final Assessment Roll and Project 944 (Killdeer Addition / Joyce Court - Street Overlay) and schedule a public hearing to be held on October 16, 2007. S. Project 945. IT was recommended to receive the Final Assessment Roll for Project 945 (Sheffield Addition / Sudberry Lane - Street Overlay) and schedule a public hearing to be held on October 16, 2007. T. Lease Agreement - It was recommended to approve a lease with T-Mobile for ground space in O'Leary Park to accommodate cellular equipment control cabinets and authorize the Mayor and Clerk to sign said document. U. Extension for Recording Final Plat. It was recommended to approve a 90-day extension of time to record the final plat for Red pine Crossing, located south of Red Pine Lane and east of Highway 3 in the SE '/4 of Section 36. PUBLIC HEARINGS There were no public hearings. OLD BUSINESS PLANNED DEVELOPMENT AMENDMENT - POTBELLY SANDWICH WORKS City Administrator Hedges introduced this item regarding a Planned Development Amendment to add outdoor seating at 1298 Promenade Place. He noted that this item was briefly discussed, then tabled by the City Council on September 4, 2007 because a Potbelly representative was not present. City Planner Ridley gave a staff report, noting changes to the proposal by the applicant. The applicant was present to answer questions of the Council. Councilmember Tilley moved, Councilmember Bakken seconded a motion to approve a Planned Development Amendment to add outdoor seating at 1298 Promenade Place, legally described as Lot 2, Block 2, Eagan Promenade, in the SE 1/4 of Section 10 subject to the following conditions: Aye: 5 Nay: 0 1. A Planned Development Amendment Agreement shall be executed and recorded at the Dakota County Recorder's Office prior to issuance of a building permit. 2. The outdoor seating shall conform to the Seating Plan received July 17, 2007, and the perimeter fencing shall be approved by the Eagan Building Inspection Division prior to installation. 3. The south drive aisle shall be signed "No Parking - Fire Lane". 4. A separate building permit is required for the site renovations and for a sewer access charge (SAC) redetermination. tQ 9 Agenda Information Memo December 18, 2007 Eagan City Council Meeting PUBLIC HEARINGS A. 2008 Fee Schedule ACTION TO BE CONSIDERED: To close the public hearing and adopt a resolution approving the 2008 Fee Schedule establishing fees for various City services, supplies and materials. FACTS: • Per Minnesota Statutes 462.353, the adoption of a fee schedule requires publication at least 10 days prior to a public hearing. The notice was published on December 8. • For 2008, many fees are proposed to be adjusted upward for inflation and/or other reasons. It is anticipated the revisions will continue to place Eagan's fees generally at or near the median of comparable cities. • Of special note is that sanitary sewer usage rates are proposed to increase 9.4% because Metropolitan Council Environmental Services wastewater treatment charges, which make up almost four-fifths of the City's Sewer budget, are up 14.4% for 2008. o Staff's proposal is to spread this rate increase over two years by increasing the rate 9.4% in 2008. A similar increase will likely be necessary for 2009. o Water rates are proposed to increase 4.2%. o The average household will see a combined increase for water/sewer of $5.31/quarter, or $1.77/month. o Eagan's water/sewer/stormwater rates are still among the lowest in the metro area. A 2007 survey shows Eagan is third lowest of 40 metro-area cities responding. ATTACHMENTS: • A copy of the existing 2007 Fee Schedule marked up with proposed changes for 2008 is attached on pages through ID . • A summary of notable changes for 2008 is attached on page . • Results of an AE2S survey of metro-area cities' 2007 utility rates (water, sewer, stormwater combined) are attached on page &La . • A copy of the resolution adopting the 2008 Fee Schedule is attached on page . 70 ~q fr City of Ea an fee Schodull Approved by the City Council at its December~ r,200 I eeting. Fees are effective January 1, ?t:~ VM `7I Table of Contents Page Licenses and Permits Alcohol .......................................................................................................................1 Other .........................................................................................................................2 Tobacco and Liquor License Violations .....................................................................3 Development Review ..............................................................................................................4 Construction-related Permits ..................................................................................................5 Escrow Deposits ......................................................................................................................6 Other Development-related Charges Park, Trail, Water Quality Dedication .........................................................................7 Tree Mitigation/Replacement .....................................................................................7 Inspections Fees/Permits Building Permits .........................................................................................................8 Mechanical Permits ....................................................................................................9 Plumbing Permits .......................................................................................................9 Fireworks Permits ......................................................................................................9 Other Inspections .....................................................................................................10 State Surcharge .......................................................................................................11 Utilities Fees/Charges Connection/Availability Charges ..............................................................................12 User Rates ...............................................................................................................13 Other Utilities Fees ..................................................................................................14 Water Meters ...........................................................................................................15 Street and Trail Special Assessment Rates .........................................................................16 Other Assessment-related Charges .....................................................................................16 Parks and Recreation Charges .............................................................................................17 Community Center Fees .......................................................................................................20 Police Department Charges ..................................................................................................22 Fire Department Charges .....................................................................................................23 Fire Department Training Room Rental ................................................................................24 Equipment and Staff Rates ...................................................................................................25 City Attorney & Other Consultant Rates ...............................................................................26 Miscellaneous Fees/Charges ................................................................................................27 Summary of Connection Charges .........................................................................................29 Co_- et 2 FEE SCHEDULE ALCOHOL LICENSES AND PERMITS Fee Acct Code Beer Application and investigation $ 500.00 (1) 1101.4239 Off-sale license 100.00 0401.4056 On-sale license 450.00 0401.4056 Temporary license 25.00 0401.4056 Liquor Application and investigation 500.00 (2) 1101.4239 Off-sale license 200.00 0401.4055 On-sale license " Annual sales < $275,000 5,300.00 Sales $275,000-550,000 6,300.00 " Sales > $550,000 7,300.00 " Sunday license 200.00 " On-sale club license < 200 300.00 0401.4055 201-500 500.00 " 501-1,000 650.00 " 1,001-2,000 800.00 " 2,001-4,000 1,000.00 4,001-6,000 2,000.00 " > 6,000 3,000.00 " Temporary (up to 3 days) 150.00 " Wine Application and investigation 500.00 (1) 1101.4239 On-sale license 1,900.00 0401.4055 Sunday license 100.00 0401.4055 Daily consumption and display 25.00 0401.4055 Annual consumption and display 300.00 " Daily sports or convention 50.00 " Annual sports or convention 600.00 " Duplicate license 5.00 0401.4230 Change in managers 300.00 1101.4239 (1) When wine and beer licenses are applied for by the same applicant, the total maximum application and investigation fee is $500.00. (Acct code 9001.2248) (2) Also requires additional fee of $200/person or entity beyond five having an interest in the proposed licensed establishment. A $1,000 escrow for up to five applicants residing outside of the state is required, plus $200/person beyond five with an interest. 1 `73 ~ 2001flFEE SCHEDULE OTHER LICENSES AND PERMITS Fee Acct Code Adult establishments: Investigation $ 300.00 Requires $1,000 escrow 1101.4239 Annual license 5,000.00 0401.4067 Adult companionship/escort service provider: Investigation 300.00 Requires $1,000 escrow 1101.4239 Annual license (one license included w/ 850.00 0401.4067 adult establishment license) Amusement, mechanical (statutory maximums) Per establishment 15.00 0401.4062 plus Per machine 15.00 Contractors license - Plumbing MN Dept of Health Bond & Ins. Cert. OR ($25,000), and MN Master Plumbers Cert. Sewer and Water Unlicensed ABC, LECET, or MUCA Pipelayer Training Certification & MN Dept of Health Contractor Bond Certificate ($25,000) Dance hall - initial investigation 300.00 1101.4239 Dance hall - annual permit 300.00 0401.4112 Dance, public - single event 50.00 Dangerous dog registration Registration, sign, and tag (lifetime of dog) 100.00 1101.4061 Development-related permits See pages 4 through 7 Dog license (2-year) 18.00 1101.4061 [Licenses are also available at all Eagan veterinary clinics.] Dog license late fee 2.00 1101.4061 Duplicate dog tag 2.00 1101.4061 Gambling - investigation 250.00 1101.4239 Golf cart, motorized permit 25.00 0401.4114 Golf driving range license 50.00 0401.4070 Hunting, bow permit - resident 10.00 1101.4120 Hunting, bow permit - non-resident 25.00 " Kennel permit - initial 100.00 1101.4212 Kennel permit - renewal 50.00 1101.4212 Massage therapy establishment - investigation 300.00 1101.4239 Massage therapy establishment - license 300.00 includes 1 therapist license 0401.4064 Massage therapist - investigation 100.00 1101.4239 Massage therapist - license 25.00 0401.4064 2 -7 4f rA'vt-4- 200Y FEE SCHEDULE OTHER LICENSES AND PERMITS (cont'd) Fee Acct Code Paintball facility - investigation $ 50.00 1101.4239 Paintball facility - license 150.00 0401.4070 Parade permit 25.00 0401.4120 Pawn shop - investigation 850.00 per owner 1101.4239 Pawn shop - license 12,000.00. 0401.4065 inerrs ''v oc Pet hop cense IQe-ee 5U-Do 0401.4063 Pigeon 50.00 0401.4120 Rubbish hauler - commercial, residential, 0401.4059 recycling only, or construction/demolition " debris 1St truck 100.00 " Each additional truck 60.00 " Shows (circus, carnival, etc.) Investigation 50.00 1101.4239 License 25.00 0401.4120 Stables license - 50.00 0401.4070 ' p Tobacco sales license 200.00 0401.4057 Tree contractor license 25.00 0401.4058 TOBACCO LICENSE VIOLATIONS: Licensee: First violation at licensed premise 75.00 1101.4233 Second violation within 24 months of first violation at licensed premise 200.00 " Third and subsequent violations within a 24-month period at licensed premise 250.00 " Other individuals: 50.00 " LIQUOR LICENSE VIOLATIONS: Licensee: First violation at licensed premise 500.00 1101.4241 Second violation within 24 months 1,000.00 " of first violation Third violation within 24 months 1,500.00 plus seven (7)-day of first violation suspension of license Fourth and subsequent violations 2,000.00 plus thirty (30)-day " within 24 months of first violation suspension of license 200 FEE SCHEDULE DEVELOPMENT REVIEW For the charges below that require escrow deposits, refer to p.6 for the amount. Application Type Fee Escrow required? Acct Code Comprehensive Plan Amendment $ 500.00 Yes 0720.4207 Conditional Use Permit (CUP) 350.00 Yes 0720.4095 Final Planned Development 350.00 Yes 0720.4206 Final Plat 250.00 Yes 0720.4206 Final Subdivision 250.00 Yes 0720.4206 plus 3.00/lot Interim Use Permit (IUP) " 250.00 Yes 0720.4095 Planned Development - annual review 100.00 No 0720.4223 Planned Development Amendment 250.00 Yes 0720.4207 (separate from rezoning) Preliminary Planned Development 250.00 Yes 0720.4206 Preliminary Subdivision ' 350.00 Yes 0720.4206 Rezoning ' 350.00 Yes 0720.4207 Site plan review 150.00 No 0720.4223 Variance - residential ' 200.00 Yes 0720.4205 Variance - non-residential * j~, CZ9- 6.66 Yes " Waiver of subdivision - duplex lot splits * 50.00 No 0720.4206 Waiver of subdivision - single-family zoned * 300.00 Yes " Waiver of subdivision - other * 150.00 Yes " Application to appeal is 50% of original fee. NOTE: Rezoning, Preliminary and Final Planned Developments, CUPs and IUPs do not require additional escrow if incorporated with subdivision application. 4 _71p 2001 FEE SCHEDULE DEVELOPMENT REVIEW (cont'd) Fee Acct Code Lot combination agreement $ 200.00 0720.4206 Vacation proceedings 400.00 plus out-of-pocket City costs on 0720.4220 replacement easements and/or transfer of property if handled outside normal subdiv. process Industrial revenue bond and multi- 1,000.00 plus out-of-pocket City costs 9113.4211 family housing bond application (Escrow required) 9113.4224 Tax increment application 1,000.00 plus out-of-pocket City costs xxxx.4229 (Escrow required) CONSTRUCTION-RELATED PERMITS Grading/excavation If preliminary platted: < 1 acre 300.00 2010.4094 1-5 acres 500.00 " 5+ acres 700.00 " If not preliminary platted: 0-5 acres 300.00 " each additional acre over 5 50.00 (800.00 maximum) " Renewal 200.00 " RIGHT-OF-WAY (ROW) PERMIT & MANAGEMENT FEES ROW registration fee 40.00 2010.4102 ROW excavation permit 200.00 " Winter ROW excavation surcharge (Dec 1 - Mar 31) 80.00 ROW excavation fee (new development) 90.00 " Obstruction permit 50.00 Private improvement in ROW (e.g. mailbox, driveway) 20.00 " If maintenance agreement is required 250.00 " If disturbance of existing infrastructure 220.00 plus minimum $500.00* security " (e.g. curb, sidewalk, catch-basin) deposit for one year warranty * Security deposit to be calculated by Engineering Department 5 -7 200 FEE. SCHEDULE ESCROW DEPOSITS The City requires the following escrow deposits. The amounts represent initial deposits, not actual charges. Additional deposits may be required as City costs are incurred. Initial Escrow Deposit Acct Code Preliminary Subdivision application OR $ 250.00 9001.2245 Preliminary Planned Development OR 2,500.00 single-family < 10 acres " Waiver of Subdivision - other OR 5,000.00 single-family > 10 acres " Comprehensive Plan Amendment 4,500.00 C/I and townhomes/multiples < 20 acres 9,000.00 C/I and townhomes/multiples " > 20 acres Waiver of Subdivision - single family zoned 800.00 " Final Planned Development 3,000.00 " Planned Development Amendment 1,500.00 " Final Plat 800.00 " Final Subdivision application - 1-3 lots 2,000.00 " Final Subdivision application - 4 or more lots 4,000.00 " Contract management < $150,000 estimated construction costs 12% of costs 5,000.00 minimum 9001.2245 $150,0014500,000 estimated construction costs 9% of costs 15,000.00 minimum " > $500,000 estimated construction costs 5% of costs 30,000.00 minimum " Conditional use permit 500.00 Residential 9001.2245 (Not required if subdivision escrow has 1,000.00 Commercial been collected as part of same application.) Interim use permit - when site plan is involved 500.00 Residential 9001.2245 (Not required if subdivision escrow has 1,000.00 Commercial been collected as part of same application.) Rezoning 500.00 Residential 9001.2245 (Not required if subdivision escrow has 1,000.00 Commercial been collected as part of same application.) Variance - residential 300.00 " Variance - non-residential 500.00 " Industrial revenue bond processing 10,000.00 9001.2245 Multi-family housing bond processing 10,000.00 9001.2245 TIF processing 10,000.00 9001.2245 6-7e >-aP+ 2001 FEE SCHEDULE OTHER DEVELOPMENT-RELATED CHARGES Fee Acct Code Parkland dedication: Single-family $ 3,308.00 per unit 9328.4670 Duplex 3,258.00 per unit " Townhouse/Quad 3,458.00 per unit " Apartments/Multiple 3,212.00 per unit " Commercial (post-1/1/83) Ahron ";-Ck 1236.00 869.00 per 1,000 ft2 of bldg Industrial (post-1/1/83) per 1,000 ft 2 of bldg Commercial/Industrial (pre-1/1/83) 2,618.00 per net acre " Trailway dedication: Commercial/Industrial /Public Facility 1,251.00 per net acre 9375.4671 Residential 250.00 per unit 9375.4671 Water quality dedication: Water quality dedication fee is equal to the sum of: (1) the cost of the area of a water quality treatment pond using the per-acre land values below; and (2) the cost of the volume of that pond using the excavation rate below. Dedication fees apply in lieu of or in addition to construction or use of an actual treatment pond. Per-acre land values: Single-family 85,474.00 6501.4672 Duplex 84,158.00 " Townhome 141,262.00 " Apartments, Schools & Churches 149,893.00 Commercial 96,481.00 " Industrial 82,754.00 " Excavation rate 8.00 per yard " Tree mitigation/replacement: Refer to City Code section 11.10, subd. 15.1 for calculation. Individual trees 120.00 per diameter inch 9001.2120 Woodland areas 1.20 per sq ft of woodland 9001.2120 7-79 9reLt 200J FEE SCHEDULE INSPECTION FEES/PERMITS Building permits: Building permit fees are based on the League of Minnesota Cities Fee Table. Permits are issued to specific lots. A change in address or lot after issuance is subject to a $50.00 transfer fee. Permits are subject to a Plan Check charge. In addition, there is a State surcharge on all permits; the surcharge fee schedule is on page 11. The following connection and availability charges are also collected with the building permit fees: Fee Acct Code Sewer availability charge (Met. Council 1181SX) Environmental Svcs - SAC chg) $ 4;&s~6 (These fees are for 9220.2275 Sewer availability charge (City) 100.00 single-family dwelling 9379.4681 Water supply and storage (City) i; 11 5,01-_97,"O permits; see pp.12 & 15 6101.4680 Water meter (5/8") for fees for other 6101.4509 Treatment plant charge 660.86 construction types.) 6101.4685 Buildinq permit valuation < $500 30.00 0801.4085 501-2,000 30.00 plus 3.25/ $100 valuation* > $500 " 2,001-25,000 73.75 plus 14.75/ $1,000 valuation* > $2,000 25,001-50,000 413.00 plus 10.75/ $1,000 valuation* > $25,000 " 50,001-100,000 681.75 plus 7.50/ $1,000 valuation* > $50,000 " 100,001-500,000 1,056.75 plus 6.00/ $1,000 valuation* > $100,000 " 500,001-1,000,000 3,456.75 plus 5.00/ $1,000 valuation* > $500,000 " > 1,000,000 5,956.75 plus 4.00/ $1,000 valuation* > $1,000,000 " Building permits for selected work at existing residences: • Fireplace/fireplace stove, demolition, building move, nail salon 90.00 includes State surcharge 0801.4085 • Tents >200 sq. ft., canopies >400 sq. ft., greenhouses, pylon signs >7' tall, residential lower level remodels, residential decks 130.00 includes State surcharge and 0801.4085 plan review fee • Re-roof, sidi windows (based on fixed valuation of 1", 00 per Mork type and per unit for 1- and 2-unit buildings): $3,000 valuation 90.00 includes State surcharge 0801.4085 $4,000 valuation 105.25 " " $6,000 valuation 135.75 " " * or fraction thereof 200' FEE SCHEDULE INSPECTION FEES/PERMITS (cont'd) Mechanical permits: The Inspections Department must verify the classification of each multiple-residence dwelling to determine the appropriate permit type. Fee Acct Code Residential (1-2 family, townhomes, condos) New construction $ 90.00 per dwelling unit 0801.4088 Modification/alteration (i.e., furnace,A/C,air exch) 50.00 (Permit not required for lower-level ductwork alterations.) Supplementary furnace 50.00 per dwelling unit " Commercial/Industrial/Apartment buildings HVAC 1 % of contract price ($50.00 minimum) 0801.4088 Process piping systems 50.00 0801.4088 Underground tank installation/removal 70.00 0801.4088 Plumbing permits: The Inspections Department must verify the classification of each multiple-residence dwelling to determine the appropriate permit type. Residential (1-2 family, townhomes, condos) New construction 90.00 per dwelling unit 0801.4087 Modifications that alter living area 50.00 " Add/replace softener, water heater Private sewage disposal system 100.00 " (includes 40.00 County Permit Fee - 9001.2276) 9001.2276 Additional, per as-built 10.00 0801.4087 Abandonment of private sewage disposal 50.00 0801.4093 System-demolition Abandonment - escrow 9001.2257 Turnaround 50.00 0801.4087 Reduced pressure zone (RPZ) backflow preventer 30.00 " Lawn irrigation system 30.00 Commercial/Industrial/Apartment buildings All plumbing 1% of contract price ($50.00 minimum) 0801.4087 PVB/RPZ - new/repair/rebuild/remove 50.00 per building 0801.4087 Fire Suppression Permits: 1 % of contract price ($50.00 minimum) 0801.4096 Fireworks Permits: Sales and Storage - outdoor 410.50 (includes tent) Sales and Storage - all other 100.00 Pyrotechnic Special Effects Displays 100.00 9SI - 200X FEE SCHEDULE INSPECTION FEES/PERMITS (cont'd) Other inspections fees: Fee Acct Code Electrical permits Issued by the State Plan check 65% of building permit fee 0720.4222 Demolition permit $ 90.00 0801.4093 Day Care 50.00 1201.4216 Moving permit - building 90.00 plus cost of damage/. 0801.4093 repairs. Escrow to be determined on case-by-case basis. Sign permit 2.50 per square foot 0720.4089 Pylon signs >7' tall 130.00 Sign permit - investigation fee (applies when work Double sign permit fee commences before permit issuance) Temporary sign permit (up to 10 days in a 60-day period) 25.00 0720.4089 Wind energy, radio and TV tower permit Based on value-see building 0801.4092 permit fee schedule Underground storage tank installation/removal 70.00 0801.4088 Building permit investigation fee 50% of plan check fee 0801.4085 (applies to approved permits abandoned by applicant) Building/Plumbing/Mechanical permit investigation fee Double the base fee permits, p.9 (applies when work commences prior to permit issuance) Lot transfer or address change fee 50.00 0720.4222 Replacement building permit field card 5.00 0801.4230 Duplicate certificate of occupancy 5.00 0801.4230 Certificate of occupancy research fee 20.00 0801.4230 Commercial driveway construction in City ROW 50.00 Commercial utility connection in City ROW ~,oa ~2A,W Escrow to be determined on case-by-case basis Re-inspection fee 50.00 per hr. - 1 hr minimum 0801.4242 After-hours/weekend inspection fee 50.00 per hr. - 2 hr minimum 0801.4242 Address change after building permit issued 50.00 0201.4230 Permit refunding fee 50.00 permits, pp. 8,9 State of MN contractor license verification 5.00 0201.4230 Street name change application 100.00 + out-of-pocket City costs 0201.4230 10'~ 20OX FEE SCHEDULE INSPECTION FEES/PERMITS (cont'd) State surcharge The State of Minnesota requires the following permit surcharges to be collected by the City and remitted to the State. Building Permits: Fee Acct Code Value-based permits < $1,000,000 valuation .0005 x valuation 1,000,001-2,000,000 500 + .0004 x (valuation - 1,000,000) 0801.4085 2,000,001-3,000,000 900 + .0003 x (valuation - 2,000,000) " 3,000,001-4,000,000 1,200 +.0002 x (valuation - 3,000,000) " 4,000,001-5,000,000 1,400 + .0001 x (valuation - 4,000,000) " > 5,000,000 1,500 + .00005 x (valuation - 5,000,000) " Fixed-fee permits Permit amount 1,000 or less .50 Permit amount > 1,000 Permit fee x .0005 " Mechanical, Plumbing, and Fire Suppression permits: Permit amount $1,000 or less .50 Permit amount > 1,000 Permit fee x .0005 permits, p.9 11 O~ O ?0,4- 200j FEE SCHEDULE UTILITIES FEES-CONNECTION/AVAILABILITY CHARGES Trunk charges: Fee Acct Code Sanitary sewer oversize (for assessment purposes) Un-platted and platted non-residential -7_,4'70_,a 2,37'00 per acre 9379.4611 Platted residential C, -,LOOa,.,v 1,190.00 per lot 9379.4611 Water main oversize Un-platted and platted non-residential 'Z,tvtr,"' o 2,50 .00 per acre 9378.4611 Platted residential (,-2rij•~'~' 1,200 per lot 9378.4611 Storm sewer oversize Single-family 1110 0.1 per sq ft 9377.4611 Multi-family j~ 0. 6 per sq ft " Non-residential 110 0 163 per sq ft " Lateral charges: Sanitary sewer 69,00 56,60 per centerline foot 9379.4611 Water main Single-family ~.f3 57 0 per centerline foot 9378.4611 Multi-family and non-residential 7 .00 per centerline foot 9378.4611 Storm sewer (based on pipe at 15' depth) 12" storm sewer (04-,-75- 62.1 per centerline foot 9377.4611 15" storm sewer G7,00 64 0 per centerline foot " 18" storm sewer "7 t 'Cl a 6 .00 per centerline foot 21" storm sewer 4.10 per centerline foot " 24" storm sewer ~ZO 4.60 per centerline foot " Service Charges: Sanitary Sewer - 4" service 2 2v.: -'>D 691. per service 9379.4533 Sanitary Sewer - 8" stub t J/6'P.Ou 158 .00 per stub 9379.4533 Water - 1" service D ~00 77 .00 per service 9378.4508 Water - 6" stub 2-,'7 23 4p 2,6 0.00 per stub 9378.4508 Sanitary sewer availability (SAC): MCES portion - all property types per SAC unit * 9220.2275 City portion - all property types 100.00 per SAC unit * 9379.4681 Sanitary Sewer Trunk Connection Charge (SCC): 1-5 SAC units (,50.00 1,475 0 per SAC unit * 9379.4611 6-10 SAC units 3V:pp 37.00. per SAC unit * 9379.4611 11+ SAC units (S~`ay 1~ .00 per SAC unit * 9379.4611 Water supply and storage: Residential 1,07 .00 per SAC unit * 6101.4680 Non-residential d~ i O?.pv 3, 0.00 per acre " Treatment plant: a VO All property types 6600 per SAC unit * 6101.4685 * SAC units are determined by Metropolitan Council-Environmental Services (MCES). 0 4 fV GC5 00,0© Per r&nlLe C ~ 'T," 12 ~C~ _r' 2001 FEE SCHEDULE UTILITIES FEES-USER RATES Fee Acct Code Sanitary sewer Residential and Commercial/Industrial (Usage is based on lower of winter quarter and current quarter water usage) Administrative fee $ 1-4-5- per bill 6201.4530 All usage (min 3,000 gal/qtr) per 1,000 gallons " Sewer-only (no water connection) .4445- per quarter " Manual reading/billing fee- deduct meters 10.00 per meter, per read " Water Residential and Commercial/Industrial Administrative fee 500 -4-Z per bill 6101.4505 Domestic/Potable usage per 1,000 gallons " Lawn & Irrigation usage if separately metered 4-.-27--- per 1,000 gallons " (includes DNR summer surcharge of $.02 per 1,000 gallons) Hydrant/construction meter - minimum 5.00 per day " Storm water drainage All properties except R3-4-.fy*, per REF/qtr 6401.4540 R3 properties (20% credit) . -61 r - per REF/qtr 6401.4540 Street/signal lighting Neighborhood lights Single-family, twin homes (R1/R2) 4.70 per qtr/lot 6301.4550 Townhomes (R3) 3.77 per qtr/unit " Multiple residential 8.24 per qtr/account " Non-continuous 5,13 5.56 per qtr/acre Continuous (per LF basis) 0,123 0.119 per qtr/LF " Continuous (per acre basis) tO. q5' 10.63 per qtr/acre " Individual lights 100 WHPS 33.43 per light/qtr " 150 WHPS ,7& 48.45 per light/qtr " 200 WHPS 4-3 4'3 42.65 per light/qtr " 250 WHPS 54;, vT 54.42 per light/qtr Community and signal lights R1/R2 "0 1.75 per unit/qtr " R3 1:44- 1.40 per unit/qtr " R4 ~•Qtc 1.03 per unit/qtr " Non-residential x,'13 7.02 per unit/qtr " 13 gs D 200J FEE SCHEDULE UTILITIES FEES-OTHER Fee Acct Code Water shut-off $ 55.00 (7am - 4pm) 6101.4512 Water meter removal/replacement/resealing 55.00 (7am - 4 pm) 6101.4512 Utility bill late charge 1.5% per month on 6101.4506 unpaid balance Certification fee on delinquent utility bills 25.00 per parcel xxxx.4612 Sewer permit - new or repair of existing 50.50 6201.4532 Water permit - new or repair of existing 50.50 6101.4507 Temporary construction hydrant meters (6 month max) Permit fee 40.00 per month, 3-month 6101.4521 Hydrant damage deposit 200.00 deposit required 9220.2254 5/8" meter damage deposit 245.00 9220.2254 3" meter damage deposit 1,022.00 " 3" backflow preventer & cart damage deposit 1,800.00 " Trip fee (if required) 55.00 0801.4242 backflow preventer deposit 45.00 9220.2254 Scheduled after-hours work Call out - 2.5 hour minimum OT labor rate plus 15% admin fee to max admin of 60.00 Extended day OT labor rate plus 15% admin fee Meter testing (charged only if meter tests correct) 5/8" through 1" 110.00 6101.4242 1 through 2" 130.00 6101.4242 All other sizes Contract cost plus 15% Water turn-on before all work satisfactorily completed (Fee includes refundable deposit of 170.00) 225.00 170.00 9220.2253 55.00 6101.4228 Private hydrants Maintenance/flushing 55.00 6101.4242 Repair Time and material plus 15% 6101.4242 Utilities customer list Mailing labels 125.00 0501.4230 Electronic transmission, weekly new customer list 50.00 per year 0501.4230 14 2002 FEE SCHEDULE UTILITIES FEES-WATER METERS Fee Acct Code Water meters (includes copperhorn/strainer, remote wire, and touch-pad meter) 5/8" x 3/4" meter $ 136.0 14-7, o 6101.4509 3/." meter 174.0 t -%3 too " 1" meter 219. ;t 37_vv " 1 '/z" meter 532. 0 t, pir,.oo " " 2" compound meter 2,018 0 L,4 -00 3" compound meter 2,57 .00 ZA'3. L'© " 4" compound meter 3,95 .00 3G$j. " 6" compound meter 6,6 .00 1 turbo meter 8 5.00 3t,a~o " 2" turbo meter 1, 3.00 t, 3" turbo meter 1, 11.00 03 4" turbo meter 2 33.00 1, Sv4. " 6" turbo meter ,090.00 Replacement remote wire (over 50') 0.12 per foot " Replacement outside touch-pad meter 17.00 " #2 copperhorns only 2398-- 7 Meter strainers only 2" strainer 306 0 3" strainer 39 .00 3V~XA~ " 4" strainer 5 .00 5~S,CU " 6" strainer 7 3.00 '13&,CO " Radio meter read sending unit 153.00 6101.4509 Dual port expander 68.00 6101.4509 15 Q ~'f 200 FEE SCHEDULE STREET ASSESSMENTS Fee Acct Code Residential - 32' wide Street surfacing $ 46.20 per FF xxxx.4611 /4612 Street surfacing with grading 13 j, g© 78.50 per FF " Street surfacing with storm sewer (,(,,qo 64.20 per FF " Street surfacing w/ grading and storm sewer 96.80 per FF " Multiple and Institutional - 44' wide Street surfacing 76.70 per FF " Street surfacing with grading 12,j a7 123.70 per FF " Street surfacing with storm sewer It [3_W 108.60 per FF Street surfacing w/ grading and storm sewer 155.60 per FF " Commercial/Industrial - 52' Wide Street surfacing a~00 A0 104.00 per FF " Street surfacing with grading ~qo 161.10 per FF " Street surfacing with storm sewer 1 B,4-0 142.40 per FF " Street surfacing w/ grading and storm sewer 1199.70 per FF " TRAIL ASSESSMENTS Concrete - 6' wide (includes $4.15/FF sod/grading) 34.50 per FF xxxx.4611 / 4612 Bituminous - 10' wide (includes $4.15/FF sod/grading) 22.20 per FF " OTHER ASSESSMENT-RELATED CHARGES Reallocation of special assessments 150.00 0501.4225 Assessment search 10.00 0501.4225 Pending assessment report 0.25 per page' " Final assessment report 0.25 per page * " Copies of legal description, owners, etc. 0.25 per page * 0201.4230 * if less than 100 pages 16 ~`7 .1 200 FEE SCHEDULE PARKS AND RECREATION CHARGES Residents Non-residents Acct Code All facility rental fees and charges are subject to 6.5% State sales tax. The following facility rental fees require a $150.00 damage deposit (exception: see note at bottom), payable at the time of reservation: Trapp Farm, Thomas Lake, and Blackhawk Park pavilions: All day rental (10:00am -10:00pm) $ 134.00 $ 185.00 xxxx.4625/4626 Half-day rental (10:00am - 4:00pm or 5:00pm -10:00pm) 90.00 128.00 " Blackhawk kitchen 45.00 50.00 " Enclosed park shelter buildings: All day rental (10:00am -10:00pm) 134.00 185.00 " Half-day rental (10:00am - 4:00pm or 5:00pm -10:00pm) 90.00 128.00 " Athletic facilities/shelters: Fields - youth tournament (per field per day) 50.00 100.00 xxxx.4624/4627 Fields - all other users (per field per day) 73.00 147.00 " Lights, if required (per field per hour) 55.00 69.00 " Building cleaning (per day) 73.00 89.00 xxxx.4625/4626 Eagan Room - City Hall (NOTE: after-hours rental is 2-hour minimum): Youth groups (8:00am - 4:30pm) deposit only deposit only Youth groups - after hours (per hr) 11.50 11.50 Local civic groups (8:00am - 4:30pm) deposit only deposit only Local civic groups - after hours (per hr) 31.00 31.00 Other citizen groups Per hour rental 31.00 60.00 3154.4325 Maximum one-day rental 270.00 540.00 " For-profit organizations Per hour rental 72.00 72.00 3154.4324 Maximum one-day rental 430.00 430.00 " Note: School organizations that have a joint powers agreement with the City may use the City's park shelters and pavilions free of charge. However the organization must pay a $300.00 damage deposit per pavilion, per event, per school. 17 ~7 200Y FEE SCHEDULE PARKS AND RECREATION CHARGES (cont'd) Residents Non-residents Acct Code The following charges are subject to 6.5% State sales tax: Sun shelters (per day) $ 45.00 $ -6-7-:99- xxxx.4625/4626 Picnic kit (requires $50.00 damage deposit) 3+°^~~ 8r99- 41-56--' xxxx.4326 Each I item 4.00 •4.99- ;5"C' o Chuckwagon grill (per day) 45.00 57-90- S~.vc~* xxxx.4311 Canopy (per day) 74.00 -9b:s9 q? 00 " Extra picnic tables, each 17.00 2&..ee- 7~i Trapp Farm Tubing Hill: Daily 2.25 per person 2.25 per person 3074.4318 Reservations for groups of 20-80 (1.5 hour rental) 4.25 per person 5.25 per person " Field/facility maintenance fees: Traveling youth teams (per team) 100.00 N/A xxxx.4624/4625 Adult - up to 9 games (per team) 245.00 403-M4-90:00 " Adult - each additional game > 9 34.00 47:60 LS , kj " Adult league protest/appeal fee 53.00 53.00 Civic Arena rental (per hour): 66XX.4355/4356 Eagan Association 160.00 •4 0-49 E~ :;J(~ " Eastview Association 162.00 :Vs2:e& High School 170.00 -+?6~0 t 13"go " Non-prime 112.00 112.00 " Dry Floor 40.00 40.00 " Indoor turf 75.00 75.00 Tennis courts (per court per hour) 4.00 5.00 xxxx.4310/4311 Canoe Storage (May 1 - October 31) 42.00 84 Ae- CJ0 " Disc golf (reserve course, per hour) 5.00 6,25 4j~D Outdoor hockey rinks (per hour): With ice and lights 17.50 22.00 " Without ice 6.25 8.00 " Sand Volleyball courts (per hour) 4.00 5.00 " Puppet wagon - staffed and up to 25 children, 1 hour 210.00 265.00 Use of parks for large groups, charity walks/runs/rides 60.00 _ee-ae 18 2001 FEE SCHEDULE PARKS AND RECREATION CHARGES (Cont'd) Residents Non-residents Acct Code Moonshine Park: Upstairs - retreattmeeting space (includes availability of overhead/coffee pot/kitchen) A9aa~-= Aleen ( +~.P ly e y r. ► ► V! t lyVia+►f~ --78.00 '3 iyt~ $ • -99 3158.4625/4326 r --Wd" + VA e S l c t Y.~-9e 19,170 -406-M ( t3 ..10 o Full Day (8:00am -10:00pm) -Q2e-ee- 1, dA, 0,0 --,14°5.9& 111-ov Downstairs - activity space VV !'J \1lT u 6 {~e~--~A;uOpm ~~lvctY• -~'c~/tM- 5!t`/'~' -s~-ee- t ~ x:90 3 « Full Day (8:00am - 10:00pm) 4Q&.to-A-;~00 2-14-99 5'x,00 " Band Shell and Public Address System at Central Park: • Permitted use in partnership with Eagan Parks and Recreation community entertainment criteria: No fee • Permitted use in conjunction with a Community Center paid permitted use: No fee Rental of Band Shell only Half day 3469e ^5 -,~,0 426:90 :006809.4325/4326 Full day 640-M 0"7 0. u ~ - ie"o 423 iv " Rental of Band Shell w/ sound system " " Half day -545.99~,~~ --65:90 '70&,00 Full day ;69.90 (,O jJ,..vO -a; 9.90if3~3,JD `*Requires staff technician at $20/hr in addition to stated fee z F. 4 Note: Half-day and full-day fWrclir-pavn,vrrrolelte t sefysheoware defined as: 10am-4pm 5pm-10pm 10 am-10pm Holz Farm barn rental: Rentals June - August only. Attendant required. Full-day (8:00am - 10:00pm) 240.00 • 29&5-A9- ~°`v Staff attendant fee (required) 10.00 per hour 10.00 per hour Wetland conservation application fees: Exemption/no-loss determination $ 100.00 ( plus staff review time 6530.4675 " Replacement plan 300.00 ( plus staff review time " Banking plan 300.00 ( plus staff review time Certificate of completion 100.00 Wetland decision appeal-( dew} X99-99. -300, vx! YP.r.Y~.c( 'f ~ v~ ~ ( ✓1~ ~~CYl,1 i~t Uvc-•~ iArC,"_CM1 1 t'tM W644-u-a4is, L14 ecb - pjor- - 11,15 VV In 19 91 2001 FEE SCHEDULE COMMUNITY CENTER FEES Fee Acct Code The Oaks (350 capacity) Sunday - Thursday 0 8:00am - 11:00pm $ 400-00 gOO,..V 6802.2855.x 6802.4324/4325 • 8:00am - Noon 250.00 " • 1:00pm - 5:00pm 250.00 " • 6:00pm - 11:00pm ago 'OD Friday Full Day ~ ~ ~ X90'00 i, 100,00 " Saturday Full Day ivl L&C- a, a.,2~9 eo [ ~4 i .r3~ « North, South or Central Oaks (110 capacity/each room) Sunday - Thursday • 8:00am - 11:00pm •390-60 40,0,.do " • 8:00am - Noon 150.00 " • 1:00pm - 5:00pm 150.00 " • 6:00pm - 11:00pm X9.9@- North, Central or South Meeting Rooms (20 capacity/each room) Sunday - Saturday • Resident .14.=hr • Non-resident/For Profit The Board Room (35 capacity) U Sunday - Saturday • Resident 4.7.00/hr * 6815.4324/4325 • Non-resident/For Profit -22-0&ih * It 4AkAC4A The Lone Oak Room Full Lone Oak Room • Resident 50.00/hr * 6812.4324/4325 • Non-resident/For Profit 55.00/hr * " Half Lone Oak Room • Resident 30.00/hr * " • Non-resident/For Profit 30.00/hr * " Teen Center • Resident 50.00/hr * 6811.4324/4325 • Non-resident/For Profit 55.00/hr * " Kid's Kare-~:d'~ 25.00/hr * 6813.4324/4325 North, Central, or South Gym. i ~ 32_.00 a6-904W 6810.4326/4327 Gazebo 50.00/hr 6844.4326/4327 *Requires a two-hour minimum rental Note: Deposit required for all rentals Fpr- P24-4w.rA Lwq 1-kc 3s, 1 ~vr ?re-# 2001 FEE SCHEDULE COMMUNITY CENTER FEES (cont'd) Fitness Membership Fee Acct Code Member enrollment fee - 1st family member 69.00 6807.4321 Member enrollment fee - each additional family member 10.00 " Monthly fee - Resident/Corporate - 1 st family member -3zti.@8- 3 J~ " Monthly fee - Resident/Corporate - each additional 27-.90 vc2 " Monthly fee - Non-resident - 1 st family member x-88` 4 - a, V,:7 Monthly fee - Non-resident - each additional 37--8fr 4V, ou " Daily admission to fitness center 10.00 6807.4310 Report Processing Fee Fitness Attendance Activity report 30.00' 6807.4304 Open Gym Fees v0 Adult Open r > 5.00 ~ri - triU~ iv` 6810.4318/4319 Youth Open 3.00 " Preschool Open ( includes limited Blast use) 3.00 " -2-99• Blast Fees Daily admission 5.00 6804.4318/4319 10-Visit punch card ( residents only 40.00 " Private Rental 150.00 6804.4326/4327 Private Rental (with 8-hr banquet room rental) 100.00 " Birthday Party Fees Standard Blast Package 120.00 6805.4310/4311 Blast additional guest (each) 12.00 " Teen Center - Package One 120.00 6811.4310/4311 Package One - additional guest (each) 12.00 " Teen Center - Package Two 150.00 " Package Two - additional guest (each) 15.00 " 21 -U 200Y FEE SCHEDULE POLICE DEPARTMENT CHARGES Fee Acct Code Police/Fire reports: Police incident and other reports/data $ .25 per page 1101.4221 Background investigation report (copy) 10.00 Photos 35mm, first print 10.00 1101.4221 35mm, each additional 0.50 " Polaroid - color photocopy Digital - color print 99-- " Viewing accident reports (commercial users) 0.50 per report " Audio tapes (copy) 25.00 1101.4221 Video tapes (copy) 35.00 " CD ROM (copy) 25.00 " Other Police charges: Contractual security 59. ✓0 -66-% per officer per hour 1116.4234 Contractual security admin. fee (5%) 7,1 2.83 per officer per hour 0501.4228 BCA urine or blood test kit 10.00 1101.4691 Drivers' license printouts 5.00 1101.4221 Police records check/clearance letters Law enforcement agencies no fee Non-law enforcement agencies 5.00 1101.4221 Repeat nuisance call, for third and subsequent calls 250.00 per call 1101.4215 in a 365-day period 22 200' FEE SCHEDULE FIRE DEPARTMENT CHARGES Fee Acct Code Fire reports: $ 0.25 per page 121.4221 Personnel/Equipment: Manpower 20.00 per hr (1 hr min) 12-.4242 Chief's vehicle, rescue truck, grass rigs 175.00 per hr (1 hr min) 1201.4242 Pumper, tanker, emergency support vehicle kvea re tike, 300.00 per hr (1 hr min) 121.4242 Command vehicle, aerial 600.00 per hr (1 hr min) 121.4242 Safety house: Within City limits Fire prevention (schools, daycare) no fee tZZS Other special requests (e.g., birthday parties at stations) 35.00 42e5.4242 Outside City limits County Mutual Aid cities (house only) 175.00 per day + mileage " County Mutual Aid cities, manpower, supplies 200.00 per day + mileage Others (house only) 200.00 per day + mileage " Others - House, manpower, material 275.00 per day + mileage " Hazardous material containment/cleanup: 9. Personnel: 20.00 per person per hour 1201.4242 (one hour minimum ) Supplies: actual cost Equipment per equipment rates above 121113.4242 Rescue boat 175.00 per hour (1 hr min) 12 4.4242 Hazn4at#e4ef- --4q ~.~0"4GU",I-h"njo -4 2015.4 23 vo~ 200 FEE SCHEDULE FIRE DEPARTMENT TRAINING ROOMS Room deposit of $46090 to be paid at time of registration (After-hour rental is a 2-hour minimum) ryyt ~,(z.<, RESIDENT NON-RESIDENT _SfAe I- ..kef4je Full a Full -Boma JZo= Room •Reeffi- .Seem Room Acct Code Youth groups 8:00am - 4:30pm deposit only N/A 2 Youth groups after hours (per hr) $--9.68 $42-.~90 $ 1.5,80 N/A 12,61.4324 Local civic groups 8:00am - 4:30pm deposit only N/A L Local civic groups after hrs (per hr) $6-99- _2040 39J_AI N/A 12V1.4321 -46; l CJ Other citizen groups Per hour rental 1.5.66- ..28-88 39-90 -$-50 O@-*r59fl0 $ 75.00 41.4324 Maximum one-day rental 269.99 41).w 600.00 " For-profit organizations 'L Per hour rental 36'00' 6@.-()0 75.00 -38.96 69-69- 75.00 1241.4324 Maximum one-day rental 260. 5L>..UU 600.00 " Audio Visual qenr - 5-60 121.4242 _'4"9-de{w" 108 ~l„ 24 T ~Y 200t FEE SCHEDULE EQUIPMENT AND STAFF RATES Hourly Rate Acct Code Equipment: (does not include operator labor) Pick-up truck $ .39-0& -P, 00 xxxx.4242 " One-ton dump truck 3-90 35%.00 Single-axle dump truck 45.00 " Tandem-axle dump truck 55.00 Bucket Truck -45-00 5,' ; v Aquatic Plant Harvester / conveyor --4&98- i e'U-0 C~> Tractor _a&eo ~ ~u v " Backhoe/loader .50.89 ~'V_00 " Front-end loader -88.96► -Do " Street sweeper X5:@6 Roller or paver 30.00 " Air compressor .-r:99 tx~ Sewer jetter or sewer rodder 175.00 " Sewer vacuum/jetter 200.00 " Groundsmaster mower -40.00 j It Pump, 6" 45.00 " Pump, 8" 50.00 " Skid loader .40.99 1,v,00 " Chipper 25.00 Tanker 45.00 TV camera - service (1 hour minimum) 200.00 " TV camera - main line (1 hour minimum) 260.00 Staff rates: Department Director "h4&-G0 l ~v . c) xxxx.4242 Assistant City Administrator .42-8-60 vJ City Engineer 425-80 t 3 1? L20 Maintenance Superintendent -1-26-W 0c " " Assistant City Engineer/Sr. Building Inspector *4&.-00 L 2,-a= U b Transportation Engineer '.p5:.80 i 10, 00 " Building Inspector G-88 t au ..00 " Park Planner/Landscape Architect x-90 d VU :670 Maintenance Supervisor 95.0 D vex , W City Planner 129-98 C2,5,CI , " Planner 96-6E} Sao Water Resources Coordinator 95.00 Construction Coordinator 99:99 Utility Construction Inspector 80.00 " Operations Analyst 85.00 " Engineering Technician 85.00 " GIS Technician 90.00 " Maintenance Person - regular 60.00 Maintenance Person - overtime 85.00 Intern/Seasonal 45.00 " Survey crew (includes vehicle and equipment): 2-person 449-80' i'3~-• " 3-person i &?O"VD Clerical Tech 50.00 " q7 25 200r FEE SCHEDULE Fee Acct Code City Attorney (Severson, Sheldon, Dougherty & Molenda) General legal Z 1. 6(, $127-F5 per hour 9001.2245 Paralegal fees 7 =7. per hour " Development-related work 196.26 per hour " City Council/APC meetings 2l 4@45- per meeting " ann1 2245 de 26 200 FEE SCHEDULE MISCELLANEOUS FEES/CHARGES Fee Acct Code Animal pickup $ 20.00 1101.4212 Animal impound 4.00 per day over amount 1101.4212 billed to City by pound Antenna - Radio and PCS: Application & Frequency Analysis 500.00 per site xxxx.4620 Site survey, document preparation and plan review 2,500.00 per site xxxx.4618 Construction, inspection and landscaping 2,500.00 per site xxxx.4619 Site rent, 1-9 antennas L2i 3tt -21,;3 per site per year xxxx.4620 Site rent, each additional antenna ZI a- C%7 -4.98-96- per site per month xxxx.4620 ~~D(-r,C-~.mnd~~ __J!.'c.r•t t1~ Audio tapes - Bo d/Counci'IImeetings actual costs Certification fee for unpaid false alarm or weed bills 25.00 per parcel xxxx.4612 City Plans/Policies: Special Area Plans 0.25 per page 0201.4230 Comp. Water Supply/Distribution Plan 75.00 " Comp. Sanitary Sewer Policy/Plan 75.00 " Comp. Storm Water Management Plan 75.00 Landscape Policy, Shoreland Zoning Ordinance, Sign Regulations or Tree Preservation Policy 0.25 per page Water Quality & Wetlands Management Plan 75.00 6501.4230 Data processing reports actual cost +10% Digital image photocopies (pictometry not included) Color: -Fib ---3.00 -XW 0.25 r6r , .eh "Eagan on Deck" playing cards 5.00 ~j 0905.4666 Extension fee for variance, CUP, or recording of a Plat 75.00 0720.4206 or Subdivision False alarm charges - commercial and residential: First 3 false alarms per year no charge Each false alarm after 3 100.00 1101.4214 Fee schedule 0.25 per page 0501.4230 Invoicing charge 15% to max. of $10.00 0501.4228 Lodging tax 3% of gross receipts ECVB 9001.2210 (5% City admin fee) 0501.4247 Mailing labels actual cost +10% 0201.4230 27 t 2001 FEE SCHEDULE MISCELLANEOUS FEES/CHARGES (cont'd) Fee Acct Code Maps: City map (Lion's Club): First one free Each additional $ 1.00 0201.4230 Section maps: % section - property only .10.00 xxxx.4230 '/Z section - property and planimetric 50.00 % section - property, planimetric, and contours 150.00 " 1/8 section - prop., planimetric and contours 40.00 " '/2 section - aerial photo 6.00 " % section - property only 5.00 " Trunk water or sewer system map 2.50 " Water quality classification map 5.00 " Specialty maps Based on staff rates, p. 25 " Zoning or Comp Guide maps: 15 x 22 color 5.00 " 22 x 34 color 15.00 " GIS Utility As-Built (1/4 section-digital format) 40.00 " Other digital data/mapping Based on staff rates, p. 25 " Copy of commercial land use 50.00 xxxx.4231 Notary seal (non-City business): First 5 3.00 each 0201.4230 Each additional > 5 0.50 each " Patch - Eagan Historical Trail 1.00 Photocopies 0.25 per page 0201.4230 Plans and Specifications 50.00 minimum, varies xxxx.4230 by contract Research of City records (beyond readily Based on staff rates, p.25 % hr minimum xxxx.4231 available material) Parking restriction - sign bagging fee 50.00 2001.4691 Street Closure 25.00 + deposit 2001.4691 Deposit 25.00 9001.2255 Returned check or ACH transfer fee 20.00 0501.4210 Zoning letter Standard 50.00 per parcel xxxx.4242 Specialty Based on staff rates, p. 25 " /~FD 28 X YA-f-~- 200, FEE SCHEDULE SUMMARY OF CONNECTION CHARGES The following connection charges are provided for in the City Code. Some or all of them may be collected at the time of: 1) new development applications, 2) new connections to a utility system, 3) the issuance of building permits, and 4) enforcement of agreements; as appropriate in each individual circumstance. Fee Pia e Sewer Availability Charge (SAC) 8 & 12 Sanitary Sewer Trunk Connection Charge (SCC) 12 Water Supply & Storage 8 & 12 Water Meter 8 & 15 Treatment Plant Charge 8 & 12 Plumbing Permits 8 Building Permits 8 & 11 Trunk Oversize Charges Sanitary Sewer 12 Water Main 12 Storm sewer 12 Lateral Charges Sanitary Sewer 12 Water Main 12 Storm Sewer 12 Sewer permit - new or repair of existing 14 Water permit - new or repair of existing 14 j~~ 29 2008 Fee Schedule Summary of Notable Proposed Changes December 18, 2007 Page 3 Existing pet shop license fee of $100 is revised to an initial $50 investigation fee for new ownership and a $50 license renewal fee. Page 3 The new tobacco sales investigation fee of $100 was approved by Council in November by way of ordinance change. Page 13 Sanitary sewer rate is proposed to increase 9.4% from $2.10 to $2.30 per thousand gallons. A 14.4% hike in Metropolitan Council-Environmental Services (MCES) wastewater treatment charges is proposed to be passed on to Eagan sewer users over two years. To fully recover the additional MCES charges, the rate would need to reach $2.45. MCES charges account for 78% of the total sewer department expenses. Water utilities usage rate is proposed to increase 4.2% from $1.25 to $1.30 per thousand gallons, primarily due to higher electricity and natural gas costs related to water production. A typical family of four (approx. 20,000 gallons/quarter) will see a combined water/sewer increase of 7.3%, which translates to $5.31 /quarter, or $1.77/ month. Page 15 Water meter rates reflect the City's cost. Pages 17-21 Parks & Recreation charges are adjusted to align with policy objectives established last year and/or APrC recommendations. Page 22 Police contractual security rates are increased 4.4%. Page 24 Fire Dept training room are adjusted to reflect only one room size, and are increased to be more in line with other City facility room rental rates. Page 25 Some hourly staff rates are increased by $5.00 in conjunction with a four-year review of staff rate increases. Proposed rates are generally in line with inflation over the two-year period. Page 26 Legal fees are up 1.5%. Page 27 Antenna lease annual rentals are increased 6% per existing contract provisions. Page 27 An inspection/administrative fee of $50 is added for city-initiated corrective work (e.g., clean-up of tree debris, removal of noxious weeds, house board-ups). When businesses or residents fail to respond to City requests to clean/care for their property, and the City is forced to contract out the corrective work, this fee is proposed to recover staff time costs for inspecting/re-inspecting and monitoring the property, noticing the owner, and ordering the work to be done. TOTAL UTILITY ' TOTAL UTILITY ATES BY k •T ~ y METROCThe graph depicts combined typical monthly residential water, wastewater, and stormwater utility bills for those municipalities who responded to the survey separated by Mnmeapolis / h St. Paul Metro Area and State. 2Do7 o~s I. MINNEAPOLIS / ST. PAUL METRO AREA e (11 - Dayton, MN - Area 1 $22.17 I' Maple Grove, MN $24.01 Fridley, MN Eagan, MN . $30.17 Dayton, MN - Area 2 .17 Ellen Prairie, MN $31.42 • Water I Edina, MN $31.47 White Bear Lake, MN $32.43 ■ Wastewater Brooklyn Park, MN $32.58 Farmington, MN $32.84' Stormwater Bloomington, MN $33.80 Falcon Heights, MN $33.80 Mounds View, MN $33.84 Champlin, MN $34.78 Andover, MN $34.83 Cottage Grove, MN $35.01 Hastings, MN $35.15 Vadnais Heights, MN $35.42 New Briahton. MN $35.91 Spring Lake Park, MN $36.34 2:- Minnetonka, MN $36.71 U Apple Valley, MN $36.87 St. Louis Park, MN $37.58 West St. Paul, MN $37.99 Plymouth, MN $38.01 Chaska, MN $38.47 Mendota Heights, MN $38.77 Ramsey, MN .$39.44 Mound, MN $40.64 Circle Pines, MN $40.78 i Richfield, MN $41.71 ! Savage, MN $42.17 Saint Paul, MN $47.65 Robbinsdale, MN $48.70 I Mahtomedi, MN $52.63 Golden Valley, MN $53.93 Prior Lake, MN $55.26 Belle Plaine, MN $55:55 Forest Lake, MN $5603 Waconia, MN $58.18 Minneapolis, MN $59. 0 0 10 20 30 40 50 60 Typical Monthly Residential Total Utility Bill • ' • - - 61 MROMEMINUM - WWII[ RESOLUTION CITY OF EAGAN APPROVING THE 2008 SCHEDULE ESTABLISHING FEES FOR VARIOUS CITY SERVICES, SUPPLIES AND MATERIALS WHEREAS, various sections of the City Code provide for fees to be established by City Council resolution; and WHEREAS, the City desires to recover certain user related costs through fees and reimbursement; and NOW THEREFORE, BE IT RESOLVED, that the fees as listed in the attached shall be effective January 1, 2008. Motion by: Seconded by: Those in Favor: Those Against: Date: December 18, 2007 CITY OF EAGAN CITY COUNCIL By: Its Mayor Attest: Its Clerk CERTIFICATION I, Maria Petersen, City Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 18`h day of December, 2007. Mari a Peterson, City Clerk l Agenda Information Memo December 18, 2007 Eagan City Council Meeting B. 2007 (PAYABLE 2008) PROPERTY TAX LEVY ACTION TO BE CONSIDERED: Approve the proposed 2007 (payable 2008) property tax levy as follows: General Revenue: General Fund $ 19,695,900 2007 Charter election costs 35,600 Equipment Revolving Fund 950,712 Gen Facilities R/R Fund 460,334 Major Street Fund 2,310,203 Subtotal General Revenue 23,452,749 Debt service: Community Center bonds 1,199,363 52.112 Total City-wide Levy $24,6 Cedarvale Special Services Dist. 3 000 FACTS: • The City held a Truth-in-Taxation public hearing on December 4 to consider the 2007 General Fund budget and the payable 2007 property tax levy. One citizen spoke in favor of the budget and levy recommendations, and made no suggestion of changes. • The State requires that the levy be formally adopted at a subsequent hearing. • The final levy must be certified to the County by December 30. • At the Truth-in-Taxation hearing, the Council reduced the levy for the 2007 Charter election from $40,000 to $35,600 to reflect actual election direct costs. • No change was made to the Cedarvale Special Services District levy as presented at the Truth-in-Taxation meeting. • After the Truth in Taxation hearing, the City received a citizen inquiry regarding the 2007 Market Value Homestead Credit (MVHC) levy and its impact on the 2008 levy. It was explained that the 2007 MVHC levy was ultimately used to finance DCC capital in 2007 and the dollar amount is being redirected to transportation needs for payable 2008. As presented, the City's total levy is increasing from $23,503,085 for payable 2007 to $24,652,112 for payable 2008. The change calculates to a levy increase of 4.9%. If the MVHC levy dollar amount were taken out of the base for purposes of the calculation, the levy increase would be 9.3%. ATTACHMENTS: • Enclosed on page ~ is a copy of the resolution adopting the final levy. RESOLUTION CITY OF EAGAN LEVY OF PAYABLE 2008 REAL ESTATE TAXES WHEREAS, a regular meeting of the City Council of the City of Eagan, Dakota County, Minnesota, was held on December 18, 2007, at 6:30 p.m., at the Eagan Municipal Center, all members being present, WHEREAS, upon motion by Councilmember , and seconded by Councilmember NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Eagan, Dakota County, Minnesota, hereby is on record approving and certifying the levy of Real Estate Taxes for Eagan, Minnesota, which taxes are payable in 2008 as follows: Revenues: General Fund $ 19,695,900 2007 Charter election costs 35,600 Equipment Revolving Fund 950,712 Major Street Fund 2,310,203 General Facilities Renewal/Replacement Fund 460,334 Subtotal Revenues 23,452,749 Debt: Community Center/Central Park bonds 1,199,363 Total City-Wide Levy 24,652.112 Cedarvale Special Services District Levy $ 3,000 Dated: December 18, 2007 CITY OF EAGAN CITY COUNCIL By: Its Mayor Attest: Its Clerk CERTIFICATION I, Maria Petersen, Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 18th day of December, 2007. Maria Petersen, City Clerk Agenda Information Memo December 18, 2007 Eagan City Council Meeting C. Proposed 2008 General Fund Budget ACTIONS TO BE CONSIDERED: • Approve the proposed 2008 General Fund budget. FACTS: • The City held a Truth-in-Taxation public hearing on December 3 to consider the 2008 General Fund budget and the payable 2008 property tax levy. • The State requires the budget be adopted subsequent to the 2008 levy. • No changes were made to the 2008 budget pursuant to the Truth-in-Taxation hearing. The $40,000 levy for the 2007 charter election (subsequently reduced at the Truth-in-Taxation hearing to $35,600) was not included in the original 2008 budget proposal since it was a 2007 expenditure. ATTACHMENTS: • Enclosed on pages/QC? through/6 are copies of comparative summaries of revenues and expenditures for the General Fund. l a-7 2008 BUDGET GENERAL FUND COMPARATIVE SUMMARY OF REVENUES 2005 2006 2007 2008 % Change % of Actual Actual Budget Budget 2007 to 2008 Total General Property Taxes $ 17,292,300 $ 18,308,965 $ 19,067,200 $ 19,695,900 3.3% 73.8% Licenses 248,507 278,974 260,900 264,200 1.3% 1.0% Permits 1,057,785 974,714 818,600 916,400 11.9% 3.4% Intergovernmental Rev 591,389 682,903 568,900 578,900 1.8% 2.2% Charges for Services 1,310,369 1,189,410 1,157,000 1,415,400 22.3% 5.3% Recreation Charges 509,100 523,424 935,200 947,100 1.3% 3.5% Fines & Forfeits 287,149 287,711 282,100 226,100 -19.9% 0.8% Other Revenues 381,869 527,382 459,500 569,500 23.9% 2.1% Program Revenues 1,309,569 1,250,199 1,447,100 1,580,800 9.2% 5.9% Transfers 402,392 404,439 452,800 494,200 9.1% 1.9% TOTAL GENERAL FUND $ 23,390,429 $ 24,428,123 $ 25,449,300 $ 26,688,500 4.9% 100.0% ! Q~ 2008 Comparative Summary of Expenditures General Fund Budget 2005 2006 2007 2008 Difference 08 vs. 07 Actual Actual Budget Proposed Amount % GENERAL GOVERNMENT 01 Mayor & Council $ 112,577 $ 114,878 127,500 $ 129,900 $ 2,400 1.9% 02 Administration 532,277 536,252 485,200 498,900 13,700 2.8% 03 Information Technologies 1,135,655 1,039,931 1,141,400 1,217,000 75,600 6.6% 04 City Clerk 225,887 269,890 229,000 313,300 84,300 36.8% 05 Finance 821,927 891,262 955,200 1,062,500 107,300, 11.2% 06 Legal 478,504 385,199 458,000 470,400 12,400 2.7% 07 Comm Dev-Planning/ED 820,341 816,475 880,100 892,400 12,300 1.4% 08 Comm Dev--Inspections 925,918 958,532 906,300 931,700 25,400 2.8% 09 Communications 401,638 405,039 452,800 485,300 32,500 7.2% 10 Human Resources 231,800 219,006 241,900 247,600 5,700 2.4% General Govt Total 5,686,524 5,636,464 5,877,400 6,249,000 371,600 6.3% PUBLIC SAFETY 11 Police Administration 477,100 488,700 11,600 2.4% Investigations 1,453,100 1,546,900 93,800 6.5% Patrol 5,739,600 5,996,600 257,000 4.5% Support Services 2,162,800 2,307,800 145,000 6.7% Total Police 8,778,307 9,110,628 9,832,600 10,340,000 507,400 5.2% 12 Fire Administration 1,139,300 1,066,800 (72,500) -6.4% Operations 173,800 223,300 49,500 28.5% Inspections/prevent 228,600 307,800 79,200 34.6% Total Fire 1,100,820 1,419,512 1,541,700 1,597,900 56,200 3.6% Public Safety Total 9,879,127 10,530,140 11,374,300 11,937,900 563,600 5.0% PUBLIC WORKS 21 Engineering 1,206,353 1,306,946 1,138,900 1,190,900 52,000 4.6% 22 Streets & Highways 1,412,795 1,441,983 1,617,400 1,683,000 65,600 4.1% 24 Central Services Maint. 441,541 468,336 531,800 562,100 30,300 5.7% Public Works Total 3,060,689 3,217,265 3,288,100 3,436,000 147,900 4.5% PARKS & RECREATION 30 Recreation 2,053,900 2,108,900 55,000 2.7% 31 Parks 1,737,200 1,807,000 69,800 4.0% Total Parks & Recreation 3,246,190 3,324,818 3,791,100 3,915,900 124,800 3.3% 32 Tree Conservation 386,240 432,925 464,100 471,600 7,500 1.6% Parks & Rec Total 3,632,430 3,757,743 4,255,200 4,387,500 132,300 3.1% GENL GOVT BLDG MAINT 33 Building Maintenance 647,788 613,380 639,400 663,100 23,700 3.7% Total Expenditures- General Fund 22,906,558 23,754,992 25,434,400 26,673,500 1,239,100 4.9% 41 Contingency-undesignated - - 14,900 15,000 100 0.7% Transfer Out 1,575,000 60,507 - Total Expenditures + Conting/Trsfrs $ 24,481,558 $ 23,815,499 $ 25, 9,300 $ 26,688,500 $ 1~ 239,200 4.9% Cod Agenda Information Memo December 18, 2007 Eagan City Council Meeting D. Proposed 2008 Cedarvale Special Services District Budget ACTION TO BE CONSIDERED: Approve the proposed 2008 Cedarvale Special Services District Fund budget. FACTS: • Staff sent notices to all Cedarvale Special Services District property owners explaining the proposed budget and levy, and inviting them to attend the Truth-in- Taxation hearing. • The City held a Truth-in-Taxation public hearing on December 3 to consider the 2008 Cedarvale Special Services District budget and the payable 2008 property tax levy. • The State requires the budget be adopted subsequent to the 2008 levy. • No changes were made to the budget pursuant to the Truth-in-Taxation hearing. ATTACHMENTS: • Enclosed on page L- - is a copy of the 2008 revenues and expenditures budget for the Cedarvale Special Services District Fund . 11o City of Hap 2007 Adopted Budget Operating Budget Special Revenue Funds - Cedarvale Special Services District (119) Expenditures by Category HIGHLIGHTS & CHANGES Overview: No significant changes were proposed Services & for the 2008 Cedarvale Special Services District Other budget. A $3,000 tax levy will raise just enough Charges money, when combined with fund balance, to cover 10010 2008 expenditures. REVENUE & EXPENDITURE DETAIL 2005 2006 2007 2008 Actual Actual Budget Budget Fund Balance, Beginning of Year $ 8,748 $ 6,181 $ 3,830 $ 830 Revenues: Special Services District Taxes 2,003 3,023 3,000 3,000 Interest on Investments 157 263 300 100 Total Revenues 2,160 3,286 3,300 3,100 Expenditures: Professional Services-Auditing 500 - 500 400 Mowing 3,461 - 3,500 2,500 Electricity - 577 - Fertilizer and Weed Control - - 1,400 1,000 Contractual Services 5,060 - Sign Maintenance 766 - 900 - Total Expenditures 4,727 5,637 6,300 3,900 Excess of Revenue Over(Under) Expenditures (2,567) (2,351) (3,000) (800) Fund Balance, End of Year $ 6,181 $ 3,830 $ 830 $ 30 ll/ Agenda Information Memo December 18, 2007, Eagan City Council Meeting E. VARIANCE - 1364 HIGH SITE DRIVE (WENZEL FINANCIAL GLEN POND APARTMENTS) ACTIONS TO BE CONSIDERED: To approve a Variance to the 20' parking setback from a public right of way for accessible parking stalls located at 1364 High Site Drive (Glen Pond Apartments), legally described as Lot 1, Block 1, Effress 2nd Addition in the SW I/4 of Section 10. REQUIRED VOTE FOR APPROVAL: Majority of Council Members Present FACTS: ➢ The Glen Pond Apartment complex was initially constructed in 1974. In 2001, approval was given for expansion of the complex by an additional 228 units in four new buildings. ➢ With this expansion the streets were reconfigured and right-of-way dedicated to accommodate a future bridge over I-35E. ➢ In conjunction with recent remodeling of the community center building, the owner was required to make accessibility improvements pursuant to ADA regulations, including the addition of handicapped accessible parking stalls. ➢ After exploring several alternatives for placement of the accessible parking stalls, the applicant chose the current location based on the existing topography, building orientation and other existing site improvements and amenities. ➢ The buildings adjacent to this parking area are also part of the Glen Pond Apartments, so any impacts to adjacent properties are internal to the complex. ➢ Adequate lighting of the parking area should be provided for security and safety. ISSUES: ➢ None 60 DAY AGENCY ACTION DEADLINE: January 1, 2008 ATTACHMENTS (1): Planning Report on pages ~3 through ~~a PLANNING REPORT CITY OF EAGAN REPORT DATE: December 12, 2007 CASE: 10-VA-11-11-07 APPLICANT: Wenzel Financial, Inc. HEARING DATE: December 18, 2007 PROPERTY OWNER: Wenzel Financial, Inc. APPLICATION DATE: Nov. 2, 2007 REQUEST: Variance PREPARED BY: Pamela Dudziak LOCATION: 1364 High Site Drive COMPREHENSIVE PLAN: HD, Low Density Residential ZONING: R-4, Single Family Residential SUMMARY OF REQUEST The applicant is requesting approval of a Variance to the 20' parking setback from a public right of way for accessible parking stalls located at 1364 High Site Drive (Glen Pond Apartments), legally described as Lot 1, Block 1, Effress 2nd Addition in the SW '/a of Section 10. AUTHORITY FOR REVIEW City Code Chapter 11, Section 11.50, Subdivision 3, B., 3, states that the Council may approve, approve with conditions, or deny a request for a variance. In considering all requests for a variance, City Council shall consider the following factors: a. Exceptional or extraordinary circumstances apply to the property which do not apply generally to other properties in the same zone or vicinity, and result from lot size or shape, topography, or other circumstances over which the owners of property have no control. b. The literal interpretation of the provisions of this Code would deprive the applicant property use commonly enjoyed by other properties in the same district under the provisions of this Code. c. That special conditions or circumstances do not result from actions of the applicant. d. That granting of the variance will not confer on the applicant any special privilege that is denied by this Ordinance to owners of other lands, structures or buildings in the same district. ll3 Variance Report - Wenzel Financial (Glen Pond Apts.) December 18, 2007 Page 2 e. The variance requested is the minimum variance which would alleviate the hardship. f. The variance would not be materially detrimental to the purposes of this. Code or to property in the same zone. CODE REQUIREMENTS Section 11.70, Subd. 8 of the City Code requires a minimum setback of 20 feet for parking lot from a public street in residential zoning districts. Section 11.70, Subd. 3, provides that parking lots containing four or fewer stalls are exempt from typical parking lot construction standards such as landscaping, concrete curb and gutter, and surface material. All off-street parking areas must be lit for safety and security, and lighting must be shaded or diffused to reflect light away from adjoining property and abutting traffic. BACKGROUNDMISTORY AUWLW The Glen Pond Apartment complex was initially w 1 constructed in 1974 and consisted of 297 units in four buildings. The complex included a,j community building/pool. In 2001, approval was kgiven for expansion of the complex by an additional 228 units in four new buildings. With this expansion, the streets were reconfigured and _Y right-of-way dedicated to accommodate a future bridge over I-35E. Th conjunction with recent remodeling of the community center building, the owner was required to make accessibility improvements pursuant to Americans with Disabilities Act regulations, including the addition of handicapped accessible parking stalls. EXISTING CONDITIONS Glen Pond Apartment buildings are both north and south of High Site Drive in this location. The community center building is located south of High Site Drive. The existing parking lot is south of the building and shares a road to one of the apartment buildings. EVALUATION OF REQUEST In conjunction with a building permit for remodeling the community building at Glen Pond Apartments, the applicant was required to make accessibility improvements to the building. l l Variance Report - Wenzel Financial (Glen Pond Apts.) December 18, 2007 Page 3 City Code requires that parking lots be set back 20 feet from a public right-of-way. The edge of this two-stall lot is setback 0-1 foot from the High Site Drive right-of-way. y Typical City Code standards for construction of r' parking lots such as concrete curb and gutter, landscaped islands, and screening, do not apply to parking lots with four or fewer stalls. Thus, this parking lot is constructed with bituminous curbing and no new landscaping or screening is proposed. The buildings adjacent to this parking area are also r= part of the Glen Pond Apartments, so any impacts are internal to the complex. Adequate lighting of • t:~' all outdoor parking areas should be provided for security and safety. An additional light that { =~f as satisfies City Code standards should be installed. The contractor did consult with City staff about this parking lot throughout the process. Because of the small size of the project, installation did not require any grading or right-of-way permits. By the time staff verified the setbacks, the installation was complete. APPLICANT'S ESTIMATE OF HARDSHIP According to the applicant, several alternatives were explored for placement of the accessible parking stalls that would also provide an ADA compliant route to the building entrance, all of which present practical difficulties due to topography, the orientation of the existing building, and other existing site improvements and amenities. A more detailed explanation of the considerations is provided in the attached narrative. SUMMARY/CONCLUSION The Glen Pond Apartment complex was initially constructed in 1974 and consisted of 297 units in four buildings. With the recent remodeling of the community center building, the owner was required to make accessibility improvements. pursuant to Americans with Disabilities Act regulations, including the addition of handicapped accessible parking stalls and an ADA compliant route to the building entrance. After exploring possible options, the applicant chose the current location based on the existing topography, building orientation and other existing site improvements and amenities. ACTION TO BE CONSIDERED To approve a Variance to the 20' parking setback from a public right of way for accessible parking stalls located at 1364 High Site Drive (Glen Pond Apartments), legally described as Lot 1, Block 1, Effress 2nd Addition in the SW '/4 of Section 10. Variance Report - Wenzel Financial (Glen Pond Apts.) December 18, 2007 Page 4 1. If within one year after approval, the variance shall not have been completed or utilized, it shall become null and void unless a petition for extension has been granted by the council. Such extension shall be requested in writing at least 30 days before expiration and shall state facts showing a good faith attempt to complete or utilize the use permitted in the variance. 2. An additional outdoor light shall be installed for security and safety. Such lighting shall meet City Code standards. Eagan Boundary Right-of-way ■ Parcel Area Park Area Location 0 Building Footprint v u 'a 47 ~ Q 7A7) ~ P d o B c' ° Q oe C.S.A.H. N0.36 (LONE OAK ROM) o 3 4 e oo B 0 0> e ~ ~ p e o PC) 1 011,31 E3 a e tc'~ g 9 ~ 4 ~ = t till o rp.. -o cao~,Q° Wiz 0 DCP - ,xI''•. _ F ~7z a• Subject Site o Y o _ ~ v 3µ n ulj~,~_ _ nE t~ Y oa+N~~ a ® WI.CEM O Q rO. - ~;zz LL~ 00 COUNTY ROM NO.3E (YANKEE DOODLE ROM) o ~0 q~ n 0 u o 0 0 NEW A r ®~I ICI I nnnl8 S _ ea @ I } als w - 1000 0 1000 2000 Feel Fe" Development/Developer. Wenzel Financial (Glen Pond Apts.) Application: Variance Case No.: 10-VA-11-11-07 113 N THIS MAP IS INTENDED FOR REFERENCE USE ONLY M of Ea aIl W+ E The City of Eagan and Dakota County do not guarantee the accuracy of this information and are S Community Development Department not responsible for errors or omissions. Current Zoning and Comprehensive Guide Plan Land Use Map Wenzel Financial (Glen Pond Apts.) Variance 10-VA-11-11-07 Zoning Map R., RD R-11 P Location PD Current Zoning: P °o R-4 Y PD R-4 a Residential Multiple `M - PD H Ah~ i O pD =o' z w 3 O .tar u LB PD C" Ra PD ? PD RD 6 PD COUNTY ROAD N0.2. (YANKEE DOODLE 600 0 600 1200 Feet PD p G F-3 r;;`1 PD F- Comprehensive Guide Plan Land Use Map SA L Location S SA D m 0 Current Land Use Designation: SA O SA SA Special Area I SA y~P SA SA = SA ` ~ SA COUNT' F79 ROAD NO.2a (YANKEE DOODLE I Soo 0 600 1200 Feet ,^A / ~ F Parch bane map Information prcNdsd by Dakota County Land Survey Department DscmbaT 2005. N (]nll (10 ioning information maintained by City Staff. M of f 7p71J LQQ . THIS MAP IS INTENDED FOR REFERENCE USE ONLY W E The City of Eagan and Dakota County do not guarantee the accuracy of this Information. S NMI »ze-ao(zss) are +ros-aa""'. 3mNd uas +n moan swn vtw •uw~w xx. oc.s ~ o Cmt Nn aN.oNr¢ bzl ans T. m 31;;o2g 3ajBgog m 3, = 8 $ SN()13' IN IN N~ SH33NION3 / S2S213N .3 ui Ntlld All. /n r MV Td NOLLV`JLLIP~ 332iJ g y g 8 U1t' „/CC✓// ` Y105-'NV p ~ Q ~r HOURKM zbiVKHOs - 1 yea - - - • ~J r~ ~ , as \ ~1 ~11~' 1 I 0 r V. \ 1 \ i e rc~N~tm.F, U,1 \ \ \ ss 1 I 1 1 I I I~ 0y I "7- , . J ~ °y I Ir / 1` a J -L A l-' OHOH OONN i0lld _ _ \ \ I 0 0 o F o o 1 J' i N U N Q ~ N Q y_„ n n n n / i Of WO-Y - bae.fc o~ tulb , / ~O 4 00 ~6p Yom[` ! A / ~2 rtA wJ / i / I \ 00 -Ile SA,_ CE V Hl bG. 4 s f f• t i ~ ~ i i III +s'~rc . G?i~$`yro j I SITE PLAN . I~0 Re: VARIANCE SUBMITTAL FROM GLEN POND October 23, 2007 Eagan City Council members, We are applying for a residential setback variance for a small paved lot, that will accommodate two Handicap parking spots. At the inception of the remodeling of the clubhouse and offices project, it became obvious to all concerned that it would be a difficult task to locate parking,including a compliant ramp, for the Handicapped, due to several bona fide hardships. 1. PROBLEM: South side of this structure is the general parking lot for this facility, sharing a road to one of our apartment buildings. The lot is a mere 18-20 ft. from South side and the entrance door, and the lot elevation is 6 ft. lower. It is impossible to create a ramp anywhere close to being ADA compliant from this nearby lot. 2. PROBLEM: We tried to design a route running parallel to the parking lot, that proved to be immensely problematic. The main utilities entering this structure are buried along this route. Even if the utility problem where not the case, the ramp would have to be 100s of feet long to be ADA compliant, creating a hardship for those who would need to use the ramp, and most likely even treacherous during inclement weather conditions. 3. PROBLEM: The back of the structure (East)was completely out of the question for a lot, due to the large fenced patio area outside of the pool door, offered tenants as an amenity. Even if the patio did not exist, the elevations would not be suitable, and the area contains several healthy mature trees. 4. PROBLEM: The front of the building (West): it would be impossible to locate the lot in this location, due to a (city) street, landscaping, trees, lamp posts, steep elevations, etc. 5. RESOLUTION: to incorporate this small lot onto the property at the NORTH side of the building. Situating it proved to be difficult due to the location of one of our popular amenities provided our tenants: a regulation sized Volleyball Court, deep sand-filled, permanently cemented posts w/ netting. Volleyballs are stored in the Clubhouse for checkout. If this parking lot were to be set back further off the street, our popular amenity would need to be shut down. The site for our Volleyball Court had been carefully selected for safety and security reasons. Additionally, if this lot were to be set back further from the street, it would be necessary to move it further away from the building to allow room for this ADA lot design to clear the sidewalk. A further set back could require removal of at least one mature & picturesque tree. Finally, this Handicap lot is situated so it is easily located when approaching on High Site Dr. Respectfully yours, GLEN POND OWNERSHIP & MANAGEMENT 1a~ Agenda Information Memo December 18, 2007 Eagan City Council Meeting F. PROJ 953, CEDAR GROVE NO. 1 & 2 STREET IMPROVEMENTS ACTION TO BE CONSIDERED: Approve Project 953 (Cedar Grove No. 1 & 2 - Street Improvements) and authorize the preparation of detailed plans and specifications. FACTS: • Since 1990, the City has implemented a comprehensive Pavement Management Program that provides timely pavement rehabilitation to our local streets, significantly extending their overall life expectancy. During these past eighteen years, the City has rehabilitated approximately 96 miles of local streets. • The resurfacing of streets within Cedar Grove No. 1 and 2 neighborhood, located north and south of Diffley Road between Rahn Road and Nicols Road, has been programmed for 2008 in the City's 5-Year Capital Improvement Program. • On June 19, 2007, the City Council authorized the preparation of a feasibility report identifying the scope, cost, financing and schedule for the rehabilitation of the streets in the Cedar Grove No. 1 and 2 neighborhood. • On November 20, 2007, the feasibility report for Project 953 was presented to the City Council and a Public Hearing was scheduled for December 18 to formally present and discuss the report with the adjacent property owners. • An informational neighborhood meeting was held on December 11 for the adjacent property owners and representatives to discuss the proposed improvements. Of the 422 total properties (415 single-family & 7 public facility) proposed to be assessed under this improvement, 7 residents representing 5 properties attended the informational meeting (see attached meeting minutes). • All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. ATTACHMENTS: • Feasibility Report, pages through' • Neighborhood Meeting Minutes, page andG7. an City of Report for Cedar Grove 1St & 2nd Neighborhood Street Revitalization City Project No. 953 December, 2007 f l A 3 Cedar Grove I' & 2 City of Eapn December 11, 2007 Honorable Mayor and City Council Mike Maguire City of Eagan MAYOR 3 Pilot Knob Road Eagan, MN 55122 Paul Bakken Peggy Carlson Re: Cedar Grove I" & 2°d Street Revitalization Cyndee Fields City Project No. 953 Meg Tilley Dear Mayor and City Council: COUNCIL MEMBERS Attached is our report for the Cedar Grove 1" & 2"d Street Revitalization, City Project No. Thomas Hedges 953. The report presents and discusses the proposed improvements and includes a cost CITY ADMINISTRATOR estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at your convenience to review and discuss the contents of this report. Sincerely, MUNICIPAL CENTER ohn P. Gorder, P.E. 3830 Pilot Knob Road Assistant City Engineer Eagan, MN 55122-1810 651.675.5000 phone I hereby certify that this report was 651.675.5012 fax prepared by me or under my direct supervision 651.454.8535 TDD and that. I am a duly Licensed Professional Engineer, under the laws of the State of Minnesota. MAINTENANCE FACILITY 3501 Coachman Point U John P. Gorder Eagan, MN 55122 Date: R 651.675.5300 phone Reg. No. 22813 651.675.5360 fax Reviewed By: 651.454.8535 TDD i Dept. of Public W `ks Date: 2- 5 www.cityofeagan.com Reviewed B~-, Finance Dept. Date: i f THE LONE OAK TREE The symbol of strength and growth in our community. I Cedar Grove l:c & 2"a TABLE OF CONTENTS Letter of Transmittal/Certification Table of Contents Page Introduction ...........................................................................................................................................1 Scope 2 Feasibility and Recommendations .......................................................................................................3 Street Evaluation ...................................................................................................................................3 Proposed Improvements .......................................................................................................................4 Rain Gardens/ Infiltration Areas .........................................................................................................7 Easements/Permits ...............................................................................................................................8 Cost Estimate .........................................................................................................................................8 Assessments ...........................................................................................................................................8 Low Density Residential .........................................................................................................10 Public Facility .........................................................................................................................10 Assessment Financing Options ............................................................................................................10 Revenue Source ....................................................................................................................................11 Project Schedule ................................................................................12 LIST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Appendix C Figures - I Location Map - 2 Street Improvement/Assessment Area Map - 3 Typical Section Overlay - 4 Utility Repairs Cedar Grove I' & 2"d A5- December 2007 Neighborhood Street Revitalization Cedar Grove Eagan, Minnesota Introduction/ History As a part of Eagan's Pavement Management Program, (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies.. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A, Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The approximately 4.2 miles of 32' wide local residential streets within the Cedar Grove 15t & 2nd neighborhood area are identified for street overlay improvements in 2008. Figure 1, located - .in Appendix -C, _ _illustrates the project location. The streets within the neighborhood were constructed in the 1960's and reconstructed in 1983. Based on the data and engineering/ best management practices available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (at 5 to 7 years, again at 12 to 14 years) with a bituminous overlay at approximately 20 years. Overlaying these roadways located within the project area, which are in the 25 year time frame after their reconstruction, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the underlying street. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred, at appropriate intervals during the life of the street pavements. The streets in the neighborhood were seal coated various times between 1987 and 1995. Cedar Grove i n & 2"d I~ 1 The Public Works maintenance program typically includes patching and refurbishing during the construction season two years prior to the overlay. The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration, if necessary. Additional deteriorated pavement areas will be removed and replaced under this project, as necessary. These repairs alone will not substantially extend the life expectancy of the street pavements if not combined with the proposed structural bituminous overlay proposed with this project. The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer) in the project area and determined that while a majority of the system is in good working order, portions of the water main pipe on Diamond Drive, Sapphire Lane, and Zircon Lane in Cedar Grove No. 1, and Diamond Drive and Coral Lane in Cedar Grove No. 2 have experienced numerous breaks requiring emergency repairs. Also, a portion of the sanitary sewer pipe on Topaz Drive has settled and does not flow properly. To reduce long-term and emergency maintenance costs of these underground utilities, this project includes the replacement of the water main and sanitary sewer pipes, respectively, in these areas. Scope This project provides for resurfacing (edge mill and overlay) approximately 4.2 miles of roadways. Figure 2, located in Appendix C, illustrates the project area. The Diffley Road frontage roads adjacent to this project, were overlayed in 2004. Included in this project is the replacement of the damaged curb and gutter, replacement of sections of sanitary sewer and water main in poor condition, adjustments and/or replacement to sanitary/storm sewer utility castings, water gate valves, street signage, and pedestrian ramps. This project also includes enhancements for water quality, boulevard sight clearance, and mailbox replacement. Cedar Grove 1 n & 2nd 1a7 2 Feasibility and Recommendations This project is necessary to prevent further decay of the pavement section, create a safer driving surface, increase ride-ability, add structural strength, and reduce long-term maintenance costs of the replaced sections of sanitary sewer and water main. This project is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of these streets. By resurfacing all of the streets within the neighborhood at one time, with the replacement of the City utility lines, an economy of scale benefit will be realized. This project is feasible from an engineering standpoint in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five Year Capital Improvement Plan (2008 - 2012) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report. Street Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely, maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PCI Recommended Improvement 56 - 100 Routine Maintenance/Crack Seal/Seal Coat 36 - 55 Patch/Repair and/or Overlay 0-35 Reconstruct The 2007 PCI rankings for the Cedar Grove has a neighborhood weighted average pavement condition rating of 38 which falls in the lower rankings of the "Patch/Repair and/or Overlay" Cedar Grove 1 n & 2"d kO? 3 category. Therefore, with this rating and the age of the streets, the 2008 construction season is the critical time to construct the bituminous overlay on these streets. Proposed Improvements Pavement - The proposed street improvements are shown in Figure 3. The existing street section consists of 3" _ bituminous pavement supported by 4" to 6" gravel base and granular sub grade material. In addition to some pavement` replacement, the existing bituminous surface will be milled adjacent to the existing curb and gutter (6'-8' wide) to accommodate a 1 I/2-inch bituminous overlay. The overlay, combined with the existing street section, will provide a street section consistent with current City standards for a residential street. The combination of patching and overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Bituminous overlays will show some continued frost movements and reflective cracking consistent with the underlying pavement. Routine maintenance will still need to continue under the City's Pavement Management Program. Concrete curb & gutter - Damaged curb andv gutter will be replaced if severely cracked, x spalled, or settled. It is estimated that approximately 8% (0.7 miles) of the existing concrete curb and gutter will have to be replaced. Boulevard sod will be removed and replaced by a new 2' wide roll behind each section of curb and gutter that is replaced. While the contractor who performs the work is responsible for it's establishment in the first 30 days after placement, adjacent residents are encouraged to consistently water the new sod to help ensure its growth. A guide to maintenance of the sod will be distributed to the residents prior to this construction activity. Cedar Grove l t & 2"d / 4 Signage - All traffic control and street identification signage within the project limits will be replaced due to diminished reflectivity, deteriorated support posts, and the signs or posts no longer meeting City and State standards. Sidewalk/ Path Pedestrian Ramps - The Americans with Disabilities Act (ADA) requires jurisdictional agencies to provide detectable warnings at all existing pedestrian ramps of sidewalks and paths with public streets that are improved, including mill & overlay improvements. The most common method of providing this detectable warning is through the installation of truncated domes a w a minimum of two feet in length across the width of all pedestrian ramps. This project provides for the installation of ten truncated M dome pedestrian ramps on the r bituminous paths on various " local intersecting streets at Nicols Road and Diffley Road. _ Example of a truncated dome pedestrian ramp Cedar Grove I' & 2"d 5 lC<J~~, Mailbox Repair - Some mailboxes within the Cedar Grove I" & 2nd neighborhood have been identified as "at risk" of being damaged during W . abM > WL ,~aea,ar„~eo,~e« °mrea winter snow and ice operations by the City Street In In~~. o Maintenance Division. These mailboxes are Front of Mall Ro Behind Back of Curb installed too low or close to the curb, or aged and deteriorated so that they may not withstand the impact of the snow from a plow. City staff is communicating to homeowners through mailings r f ot of Paps ro about these mailbox problems, specifically in the ExBoxes tend Forward of Vertical Post (rf lows than 4s^ proposed 2008 street revitalization neighborhoods. - - "Safety Clear Homeowners with at-risk mailboxes will have the zone" option of repairing the boxes individually, or by REVISED 5.,N" 12~ p MAIL & PAPER BOX signing a waiver allowing the City to repair and ~fty Of E*J INSTALLATION GUIDELINES 11106 610 EniieervV Depart m assess the cost to the property. Because the cooperation of property owners, and therefore City involvement, is uncertain for mailbox repair, costs for City repair and special assessment is not included in this report. Sanitary Sewer/ Water Main Replacement - The water main pipe on Diamond Drive (Sapphire Lane to about 300 feet south of Emerald Lane), Sapphire Lane (Garnet Drive to Diamond Drive), Zircon Lane (Rahn Road to Emerald Lane), Diamond Drive (Coral Lane to Marble Lane) and Coral Lane (Diamond Drive to Limestone Drive), as shown on Figure 4, is in poor condition and have experienced numerous breaks which have required emergency repairs. The sanitary sewer pipe on Topaz Drive (Emerald Lane to Garnet Lane), also shown on Figure 4, has settled and does not flow properly. To reduce long-term and emergency maintenance costs, this project includes the replacement of the water main and sanitary sewer pipes, and associated service line reconnections. These replacements will involve the complete removal and replacement of the bituminous pavement in these areas. Cedar Grove I' & 2"d (31 6 0 _ s ~ ti< of ~ - _ f?{ ¢ r j .7 1 rs r f~ Example of a recent street overlay project in Eagan (St. Francis' Woods, 2005) Rain Gardens/ Infiltration Areas Reducing storm water runoff J ism volumes and re-charging the a groundwater system through infiltration has recently been , emphasized at the local, state, and federal levels of government. At time of development of neighborhoods such as Cedar Grove, provisions for reducing_ 9 { 6 ` the amount of storm water runoff M. _'~^t': from impervious surfaces, such as yard rain gardens and infiltration areas were not considered. A rain garden was installed in 2003, by City Water Resources personnel and neighborhood volunteers, north of Cedar Pond to capture and treat storm water runoff from Garnet Lane in this area. Neighborhood street revitalization projects as proposed under this project provide further opportunity to investigate potential added storm water runoff controls. City staff have presented information on the benefits and features of rain Cedar Grove 1' & 2"d 7 13~ gardens to area residents to solicit interest, as part of the public notices and informational meetings for this project. Residents have expressed interest, and City staff will provide educational materials and review specific properties for the feasibility of rain gardens, and proceed with installations accordingly. Easement/Permits All work will be in the public right-of-way. No additional easements are expected. If additional easements are required for rain garden installation, they will be acquired without cost as a condition of the rain garden placement. It is anticipated that no permits will be required for this project. Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2008 construction costs and include 5% to 10% contingency and indirect costs of 30% to 35%, which include legal, administration,, engineering, and bond interest. A summary of the costs is as follows: • Edge Mill and Overlay W/Sgnage $ 576,150 • Sanitary Sewer/ Water Main Replacement $ 476,960 • Repair Existing-Concrete Curb & Gutter $ 200,720 Total Project Cost $ 1,253,830 Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Special Assessment Policy for a mill and overlay improvement for local streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. Cedar Grove I n & 2nd 1~ 8 City Special Assessment Policy Assessment Ratio Property City Mill and Overlay/ Signage Low Density Residential (R-1,2,3) 50% 50% Public Facility 75% 25% Sanitary Sewer/ Water Main Replacement 0% 100% Repair Existing Concrete Curb and Gutter 0% 100% Cedar Grove 1' & 2"d 9 3~ Low Density Residential Lots (R-1, R-2, R-3) - All residential equivalent properties (415 Total, all single-family) as shown on Figures 2A & 2B, having direct driveway access on to the streets to be improved are proposed to be assessed, based on the amount of front footage adjacent to the streets within the project. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for residential properties (R-1, R-2, R-3) based on a normal residential width street (32 feet). The estimated cost per residential lot equivalent to be assessed based on the City Assessment Policy is $685 per Single Family Lot and is calculated as follows: 1) Single-Family Front Footage = 44,206 f.£/ 44,792 (total f.f.) = 98.7% 2) [$576,150 (Mill & Overlay Cost + Signage Cost) x 50% x 98.7%] = $284,330 [Total Residential Assessment (R-l, 2, 3)] 3) $284,330 (Total Residential Assessment) 4 $685 / lot 415 Single Family Residential Lots Public Facility - The public facility properties (Cedar School, Lots 13-19, Block 2) within Cedar Grove No. 1 that have direct access on to Diamond Drive and are proposed to be assessed, based on the amount of front footage adjacent to the street within the project area. The City's Assessment Policy states that 75% of the mill and overlay costs are assessable for these properties. The estimated cost per front foot to be assessed based on the City Assessment Policy is $9.59/ Front Foot and is calculated as follows: 1) % Public Facility = 586 ff. / 44,792 (total ff.) = 1.3% 2) [$576,150 (Mill & Overlay Cost + Signage Cost) x 75% x 1.3%] = $5,620 [Total Public Facility Assessment] 3) $5,620 (Total Public Facility Assessment) $9.59/ F.F. 586 Public Facility F.F. Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment will be spread over five years with the interest determined by the results of the bond sale used to finance the improvements. The following payment schedule will result based on an estimated 6% interest for the assessed amounts: Cedar Grove 1B1 & 2"d 10 Single Family Residential Lot = $685 Principal Interest Cost Per Year Per Year Per Year First Year $ 137 $41 $178 Fifth Year $ 137 $8 $145 Revenue Source A summary of revenue sources is listed below: Project Cost Property Assessment City Contribution Mill and Overlay $576,150 $289,950 $286,200 Sanitary Sewer/ Water $476,960 -0- $476,960 Main Replacement Repair Existing Curb $200,720 -0- $200,720 Totals $1,253,830 $289,950 $963,880 The City's Major Street ($486,920) and Utility ($476,960) Funds will finance the estimated project deficit of $963,880 (77% of total). Cedar Grove 1'& 2"d it Pro'ect Schedule Present Feasibility Report to City Council/ Order Public Hearing ......................................................November 20, 2007 Neighborhood Meeting December 11, 2007 Public Hearing December 18, 2007 Approve Plans and Specifications January, 2008 Award Contract March, 2008 Project Completion ................................................................................August, 2008 Final Cost Report September, 2008 Final Assessment Hearing Fall, 2008 First Payment Due with Property Tax Statement ..................................May 15, 2009 Cedar Grove I" & 2"d 12 Appendix A -Street Overlay - City Project No. 953 Preliminary Cost Estimate Cedar Grove 1St & 2nd 1. Bituminous Street Overlay Est. Unit Est. Item Unit Qty. Price Cost Mobilization L.S. 1 $2,500.00 $2,500 Mill Bituminous Pavement S.Y. 30,310 $1.15 $34,860 Type 2350/60 Wear Course Mixture Ton 7,000 $45.00 $315,000 Bituminous Material for Tack Coat Gal. 3,750 $2.00 $7,500 Adjust Water Valve Box - Riser Adjustment Each 50 $175.00 $8,750 Re air Valve To Section w/ cover Each 2 $275.00 $550 Adjust Frame & Ring Casting (Manhole) Each 88 $400.00 $35,200 MH Riser Installation Each 10 $140.00 $1,400.00 Traffic Control L.S. 1 $2,000.00 $2,000. Replace Traffic & Street Signs L.S. 1 $14,330.00 $14,330 Subtotal $422,090 + 5% Contingencies $21,100 Subtotal $4439190 + 30% Indirect Costs $132,960 TOTAL - STREET $576,150 H. Repair Existing Concrete Curb & Gutter Est. Unit Est. Item Unit Qty. Price Cost Remove Concrete Curb and Gutter L.F. 3800 $5.00 $_19,000:: B618 Concrete Curb and Gutter L.F. 3800 $15.00 $57;000 Remove Valley Gutter S.Y. 50 $20.00 11,000- 7" Concrete Valle Gutter S.Y. 50 $50.00 $2590 _ Adjust Frame & Ring Casting (C.B) Each . 54 $300.00 $16;200 Sod w/To soil S.Y. 1,100 $12.00 $13,200 Bituminous Driveway Patching S.Y. 300 $26.00 $7,800 Bituminous Street Patching Ton 200 $90.00 $18,000 Bituminous Path Patching S.Y. 20 $26.00 $5,200 Truncated Dome Detectable Warning Paver (2x2) S.F. 110 $40.00 $4,400 " Concrete Ped Ramp w/ Wet Cast for Truncated Dome Inset S.F. 550 $5.00 $2,750 Subtotal $147,050 + 5% Contingencies $7,350 Subtotal $154,400 + 30% Indirect Costs $46,320 TOTAL - CURB $200,720 Cedar Grove 1 n & 2nd 130 II. Santa Sewer/ Water Main Replacement Est. Unit Est. Item Unit Qty- Price Cost Remove Ex. Water Main L.F. 200 $20.00 $4,000 Remove Hydrant Each 6 $200.00 $1,200 Remove Valve Box Each 4 $50.00 $200 Plug Abandoned Water Main Each 13 $200.00 $2,600 onnect to Ex. Water Main Each 13 $300.00 $3,900 Remove & Reconnect Service Each 52 $200.00 $10,400 Curb Stop & Box Each 52 $200.00 $10,400 8" DIP, Cl. 52 Water Main L.F. 2,770 $40.00 $110,800 8" Gate Valve & Box Each 15 $1,400.00 $21,000 Hydrant Each 6 $3,000.00 $18,000 Fittings LB. 2,000 $3.00 $6,000 1" Temporary Water Connection - Testing Each 10 $100.00 $1,000 1" Type K Water Service L.F. 600 $30.00 $18,000 Remove Ex. 9" VCP Sanitary Sewer Pie L.F. 675 $20.00 $13,500 Remove Ex. Sanitary Manhole Each 2 $300.00 $600 Remove Ex. Sanitary Service Pie L.F. 140 $15.00 $2,100 8" PVC, SDR 35 Sanitary Sewer L.F. 675 $50.00 $33,750 8" x 4" Wye Each 7 $70.00 $490 Sanitary Manhole w/ Casting Each 2 $3,000.00 $6,000 Reconnect to 4" Sewer Service Each 7 $100.00-- $700 " PVC, SDR 26 Sewer Service L.F. 140 - $30.00 $4,200 Reconnect Ex. Water Service Each 7 - -$200,00 $1,400 1" Type K Water Service L.F. 140 $30.00' _ $4,200 Remove Ex. Bituminous Pavement (4") S.Y. 2,400 $5.00 $12,000 Class 5 Aggregate Base Ton 800 $15.00 $12,000 "Bituminous Base Course Ton 250 $45.00 $11,250 Bituminous Material for Tack Coat Gal. 120 $2.00 $240 "Bituminous Binder Course Ton 250 $45.00 $11,250 Subtotal $321,180 +10% Contingencies $32,120 Subtotal $353,300 + 35% Indirect Costs $123,660 TOTAL - $476,960 Total Project Cost $1,253,830 Cedar Grove 1 n & 2"d /37 Appendix B - City Project No. 953 Preliminary Assessment Roll Cedar Grove 1st & 2nd Street Revitalization Address P.I.N. Lot - Lot Total f Equivalent Assessment CORAL LANE 2005 Coral Ln. 10-16701-.100-01 1 $685 $685 2013 Coral Ln. 10-16701-090-01 1 $685 $685 2018 Coral Ln. 10-16701-010-02 1 $685 $685 2019 Coral Ln. 10-167011080-01 1 $685 $685 2025 Coral Ln. 10-16701-080-01 1 $685 $685 2036 Coral Ln. 10-16701-010-03 1 $685 $685 2037 Coral Ln. 10-16701-270-04 1 $685 $685 2042 Coral Ln. 10-16701-190-03 1 $685 $685 2043 Coral Ln. 10-16701-260-04 1 $685 $685 2047 Coral Ln. 10-16701-250-04 1 $685 $685 2051 Coral Ln. 10-16701-240-04 1 $685 $685 2054 Coral Ln. 10-16701-010-05 1 $685 $685 2055 Coral Ln. 10-16701-230-04 1 $685 $685 2059 Coral Ln. 10-16701-220-04 1 $685 $685 2060 Coral Ln. 10-16701-360-05 1 $685 $685 2063 Coral Ln. 10-16701.-210-04 1 $685 $685 2067 Coral Ln. 10-16701-200-04 1 $685 $685 2068 Coral Ln. 10-16701-010-06 1 $685 $685 2071 Coral Ln. -10-16701190-04 1 $685 $685 2074 Coral Ln. 1016701-170-06 1 $685> $685 2075 Coral Ln. 10-16701-180-04, `1 $685 $685 2079 Coral Ln. 10-16701`-170-04 1 $685 $685 2083 Coral Ln. 10-16701-160-04 1 $685 $685 2084 Coral Ln: 10-16701-010-07 1 $685 $685 2087 Coral Ln. 10-16701-150-04-1 1 $685 $685 2090 Coral Ln. 10-16701-520-07 1 $685- $685 2091 Coral Ln. 10-16701-140-04 1 $685 $685 Subtotal 27 SANDSTONE DRIVE 4218 Sandstone Dr. 10-16701.110-01 1 $685 .$685 4224 Sandstone Dr. 10-16701-120-01 1 $685 $685 4229 Sandstone Dr. 10-16701-020-02 1 $685 $685 4230 Sandstone Dr. 10-16701-130-01 1 $685 $685 4235 Sandstone Dr. 10-16701-030-02 1 $685 $685 4236 Sandstone Dr. 10-16701-140-01 1 $685 $685 4241 Sandstone Dr. 10-16701-040-02 1 $685 $685 4242 Sandstone Dr. 10-16701-150-01 1 $685 $685 Cedar Grove I' & 2"a 1,,~ 0 4247 Sandstone Dr. 10-16701-050-02 1 $685 $685 4248 Sandstone Dr. 10-16701-160-01 1 $685 $685 4253 Sandstone Dr. 10-16701-060-02 1 $685 $685 4254 Sandstone Dr. 10-16701-170-01 1 $685 $685 4259 Sandstone Dr. 10-16701-070-02 1 $685 $685 4260 Sandstone Dr. 10-16701-180-01 1 $685 $685 4265 Sandstone Dr. 10-16701-080-02 1 $685 $685 4266 Sandstone Dr. 10-16701-190-01 1 $685 $685 4271 Sandstone Dr. 10-167010-90-02 1 $685 $685 4272 Sandstone Dr. 10-167012-00-01 1 $685 $685 4277 Sandstone Dr. 10-16701-100-02 1 $685 $685 4278 Sandstone Dr. 10-16701-210-01 1 $685 $685 4283 Sandstone Dr. 10-16701-110-02 1 $685 $685 4284 Sandstone Dr. 10-16701-220-01 1 $685 $685 4289 Sandstone Dr. 10-16701-120-02 1 $685 $685 4290 Sandstone Dr.. _10-16701-230-01 1 $685 $685 4295 Sandstone Dr.. 10-16701-130-02 1 $685 $685 4296 Sandstone Dr. 10-16701-240-01 1 $685 $685 4302 Sandstone Dr. 10-16701-250-01 1 $685 $685 4307 Sandstone Dr. 10-16701-170-05 1 $685 $685 4308 Sandstone Dr. 10-16701-260-01 1 $685 $685 4315 Sandstone Dr. 10-16701-180-05 1 $685 $685 4323 Sandstone Dr. 10-16701-250-07 1 $685 $685 4324 Sandstone Dr. 10-16703-140-03 1 $685 $685 4329 Sandstone Dr. 10-16701-250-07 1 $685 $685 4332 Sandstone Dr. 10-16703-130-03 1 $685 $685 4338 Sandstone Dr._- 40-16703-120-03 1 $685 $685 . 4344 Sandstone Dr._ 10-16703--110-03 1 $685 $685 4350 Sandstone Dr. 10-16703-100-03 1 $685 $685 4356 Sandstone Dr. 10-16703.-090-03 1 $685 $685 4362 Sandstone Dr. 10-16703-080-03 1 $685 $685 4368 Sandstone Dr. 10-16703-070-03 1 $685 $685 Subtotal 40 6 MOONSTONE DRIVE 4224 Moonstone Dr. 10-16701-270-02 1 $685 $685 4229 Moonstone Dr. 10-16701-020-03 1 $685 $685 4230 Moonstone Dr. 10-16701-260-02 1 $685 $685 4235 Moonstone Dr. 10-16701-030-03 1 $685 $685 4236 Moonstone Dr. 10-16701-250-02 1 $685 $685 4241 Moonstone Dr. 10-16701-040-03 1 $685 $685 4242 Moonstone Dr. 10-16701-240-02 1 $685 $685 4247 Moonstone Dr. 10-16701-050-03 1 $685 $685 4248 Moonstone Dr. 10-16701-230-02 1 $685 $685 4253 Moonstone Dr. 10-16701-060-03 1 $685 $685 4254 Moonstone Dr. 10-16701-220-02 1 $685 $685 Cedar Grove 151 & 2"d J41 4259 Moonstone Dr. 10-16701-070-03 1 $685 $685 4260 Moonstone Dr. 10-16701-210-02 1 $685 $685 4265 Moonstone Dr. 10-16701-080-03 1 $685 $685 4266 Moonstone Dr. 10-16701-200-02 1 $685 $685 4271 Moonstone Dr. 10-16701-090-03 1 $685 $685 4272 Moonstone Dr. 10-16701-190-02 1 $685 $685 4279 Moonstone Dr. 10-16701-180-02 1 $685 $685 4282 Moonstone Dr. 10-16701-170-02 1 $685 $685 Subtotal 19 JASPER DRIVE i 4229 Jasper Dr. 10-16701-020-05 1 $685 $685 4230 Jasper Dr. 10-16701-180-03 1 $685 $685 4235 Jasper Dr. 10-16701-030-05 1 $685 $685 4236 Jasper Dr. 10-16701-170-03 1 $685 $685 4241 Jasper Dr. 10-16701-040-05 1 $685 $685 4242 Jasper Dr. .10-16701-160-03 1 $685 $685 4247 Jasper Dr. 10-16701-050-05 1 $685 $685 4248 Jasper Dr. 10-16701-150-03 1 $685 $685 4253 Jasper Dr. 10-16701-060-05 1 $685 $685 4254 Jasper Dr. 10-16701-140-03 1 $685 $685 4259 Jasper Dr. 10-16701-070-05 1 $685 $685 4260 Jasper Dr. 10-16701-130-03 1 $685 $685 4265 Jasper Dr. 10-16701-080-05 1 $685 $685 4266 Jasper Dr. 10-16701-120-03 1 $685 $685 4271 Jasper Dr. 10-16701-090-05 1 $685 $685 4272 Jasper Dr. 10-16701-110-03 1 $685 $685 4281 Jasper Dr. 10-16701-100-05 1 $685_ $685 4282 Jasper Dr. 10-16701-100-03 1 $685 $685 42:87 Jasper Dr. 10-16701-110-05 1 $685 $685 42.93 Jas per--Dr. 10-16701-120-05 1 $685 $685 4296 Jasper Dr. 10-16701-160-02 1 $685 $685 - 4299 Jasper Dr. 10-16701-130-05 1 $685 $685 4304 Jasper Dr. 10-16701-150-02 1 $685 $685 4305 Jasper Dr. 10-16701-140-05 1 $685 $685 4311 Jasper Dr. 10-16701-150-05 1 $685 $685 4312 Jasper Dr. 10-16701-140-02 1 $685 $685 4317 Jasper Dr. 10-16701-160-05 1 $685 $685 4336 Jasper Dr. 10-16701-270-01 1 $685 $685 4347 Jasper Dr. 10-16703-170-01 1 $685 $685 4353 Jasper Dr. 10-16703-160-01 1 $685 $685 4354 Jasper Dr. 10-16701-290-01 1 $685 $685 4346 Jasper Dr. 10-16701-280-01 1 $685 $685 Subtotal 32 ~ LIMESTONE DRIVE Cedar Grove 1' & 2"d I T 4229 Limestone Dr. 10-16701-020-06 1 $685 $685 4230 Limestone Dr. 10-16701-350-05 1 $685 $685 4235 Limestone Dr. 10-16701-030-06 1 $685 $685 4236 Limestone Dr. 10-16701-340-05 1 $685 $685 4241 Limestone Dr. 10-16701-040-06 1 $685 $685 4242 Limestone Dr. 10-16701-330-05 1 $685 $685 4247 Limestone Dr. 10-16701-050-06 1 $685 $685 4248 Limestone Dr. 10-16701-320-05 1 $685 $685 4253 Limestone Dr. 10-16701-060-06 1 $685 $685 4254 Limestone Dr. 10-16701-310-05 1 $685 $685 4259 Limestone Dr. 10-16701-070-06 1 $685 $685 4260 Limestone Dr. 10-16701-300-05 1 $685 $685 4265 Limestone Dr. ' 10-16701-080-06 1 $685 $685 4266 Limestone Dr. 10-16701-290-05 1 $685 $685 4272 Limestone Dr. 10-16701-280-05 1 $685 $685 4278 Limestone Dr. 10-16701-270-05 1 $685_ $685 p Subtotal 16 AMBER DRIVE 4229 Amber Dr. 10-16701-020-07 1 $685 $685 4230 Amber Dr. 10-16701-160-06 1 $685 $685 4235 Amber Dr. 10-16701-030-07 1 $685 $685 4236 Amber Dr. 10-16701-150-06 1 $685 $685 4241 Amber Dr. 10-16701-040-07 1 $685 $685 4242 Amber Dr. 10-16701-140-06 1 $685 $685 4247 Amber Dr. 10-16701-050-07 1 $685 $685 4248 Amber Dr. 10-16701-130-06 1 $685 $685 4254 Amber Dr. 10-16701-120-06 1 $685 $685 4260 Amber Dr. 10-16701-110-06 1 $685 $685 4265 Amber Dr. 10-16701-120-07 1 $68S $685 4266 Amber Dr. 10-16701-100-06 1 $685 $685 4267 Amber Dr. 10-16701-130-07 1 $685 $685 4269 Amber Dr. 10-16701-140-07 1 $685 $685 4273 Amber Dr. 10-16701-150-07 1 $685 $685 4278 Amber Dr. 10-16701-090-06 1 $685 $685 4279 Amber Dr. 10-16701-160-07 1 $685 $685 4283 Amber Dr. 10-16701-170-07 1 $685 $685 4284 Amber Dr. 10-16701-260-05 1 $685 $685 4289 Amber Dr. 10-16701-180-07 1 $685 $685 4290 Amber Dr. 10-16701-250-05 1 $685 $685 4295 Amber Dr. 10-16701-190-07 1 $685 $685 4296 Amber Dr. 10-16701-240-05 1 $685 $685 4301 Amber Dr. 10-16701-200-07 1 .$685 $685 4302 Amber Dr. 10-16701-230-05 1 $685 $685 4307 Amber Dr. 10-16701-210-07 1 $685 $685 4308 Amber Dr. 10-16701-220-05 1 $685 $685 4313 Amber Dr. 10-16701-220-07 1 $685 $685 Cedar Grove 1' & 2"d 4314 Amber Dr. 10-16701-210-05 1 $685 $685 4319 Amber Dr. 10-16701-230-07 1 $685 $685 4320 Amber Dr. 10-16701-200-05 1 $685 $685 4325 Amber Dr. 10-16701-240-07 1 $685 $685 4326 Amber Dr. 10-16701-190-05 1 $685 $685 Subtotal 33 AMBER COURT 4253 Amber Ct. 10-16701-060-07 1 $685 $685 4255 Amber Ct. 10-16701-070-07 1 $685 $685 4257 Amber Ct. 10-16701-080-07 1 $685 $685 4259 Amber Ct. 10-16701-090-07 1 $685 $685 4261 Amber Ct. 10-16701-100-07 1 $685 $685 4263 Amber Ct. 10-16701-110.07 1 $685 $685 r Subtotal 6 E I ~ I DIAMOND DRIVE 4209 Diamond Dr. 10-16701-020-08 1 $685 $685 4215 Diamond Dr. 10-16701-030-08 1 $685 $685 4221 Diamond Dr. 10-16701-040-08 1 $685 $685 4227 Diamond Dr. 10-16701-050-08 1 $685 $685 4230 Diamond Dr. 10-16701-510-07 1 $685 $685 4233 Diamond Dr. 10-16701-060-08 1 $685 $685 4234 Diamond Dr. 10-16701-500-07 1 $685 $685 4239 Diamond Dr. 10-16701-070-08 1 $685 $685 4238 Diamond Dr. 10-16701-490-07 1 $685 $685 4239 Diamond Dr. 10-16701-070-08 1 $685 $685 4244 Diamond Dr. 10-16701-480-07 1 $685 $685 4245 Diamond Dr. 10-16701=080-08 1 $685 $685 4250 Diamond Dr. 10-16701-470-07 1 $685 $685 4251 Diamond Dr. 10-16701-090-08 _ l .$685 $685 4255 Diamond Dr. 10-16701-100-08 1 $685 $685 4256 Diamond Dr. 10-16701-460-07 1 $685 $685 4261 Diamond Dr. 10-16701-110-08 1 $685 $685 4262 Diamond Dr. 10-16701-450-07 1 $685 $685 4267 Diamond Dr. 10-16701-120-08 1 $685 $685 4268 Diamond Dr. 10-16701-440-07 1 .$685 $685 Subtotal 20 MARBLE LANE 2044 Marble Ln. 10-16703-390-04 1 $685 $685 2050 Marble Ln. 10-1.6703-380-04 1 $685 $685 2053 Marble Ln. 10-16701-270-07 1 $685 $685 2054 Marble Ln. 10-16703-370-04 1 $685 $685 2057 Marble Ln. 10-16701-280-07 1 $685 $685 2058 Marble Ln. 10-16703-360-04 1 $685 $685 2061 Marble Ln. 10-16701-290-07 1 $685 $685 Cedar Grove I' & 2"d qq 2062 Marble Ln. 10-16703-350-04 1 $685 $685 2065 Marble Ln. 10-16701-300-07 1 $685 $685 2066 Marble Ln. 10-16703-340-04 1 $685 $685 2069 Marble Ln. 10-16701-131-07 1 $685 $685 2070 Marble Ln. 10-16703-330-04 1 $685 $685 2073 Marble Ln. 10-16701-320-07 1 $685 $685 2074 Marble Ln. 10-16703-320-04 1 $685 $685 2077 Marble Ln. 10-16701-330-07 1 $685 $685 2078 Marble Ln. 10-16703-310-04 1 $685 $685 2081 Marble Ln. 10-16701-340-07 1 $685 $685 2082 Marble Ln. 10-16703-300-04 1 $685 $685 2085 Marble Ln. 10-16701-350-07 1 $685 $685 2086 Marble Ln. 10-16703-290-04 1 .$685 $685 2089 Marble Ln. 10-16701-360-07 1 $685 $685 2090 Marble Ln. 10-16703-280-04 1 $685 $685 2093 Marble Ln. 10-16701-370-07 1 $685 $685 2094 Marble Ln. 10-16703-270-04 1 $685 $685 2097 Marble Ln. _ 10-16701-380-07 1 $685 $685 2098 Marble Ln. 10-16703-260-04 1 $685 $685 2101 Marble Ln. _10-16701-390-07 1 $685 $685 2102 Marble Ln. 10-16703-250-04 1 $685 $685 2105 Marble Ln. 10-16701-400-07 1 $685 $685 2106 Marble Ln. 10-16703-240-04 1 $685 $685 2109 Marble Ln. 10-16701-410-07 1 ' $685 ' $685 2110 Marble Ln. 10-16703-230-04 1 $685 $685 2113 Marble_Ln.. 10-16701-420-07 1 $685 $685 2114 Marble Ln. -1.0-16703-220-04 1 $685 $685 2117-Marble Ln._._.._..:10-16ZD1-430-07 1 $685 $685 2120 Marble. Ln. 10-16703-210-04 1 $685 $685 2125 Marble Ln. 10-16701-1.30-08 1 $685 $685 2126 Marble Ln. _ 107167037200-04 1 $685 $685 2129 Marble Ln. 10-16701-140-08 1 $685 $685 2133 Marble Ln. _ 10-16701-150.08 1 $685 $685 2137 Marble Ln. 10-16701-160-08 1 $685 $685 2140 Marble Ln. 10-16703-180-06 1 $685 $685 2141 Marble Ln. 10-16701-170-08 1 $685 $685 2145 Marble Ln. 10-16701-180-08 1 $685 $685 2146 Marble Ln. 10-16703-170-06 1 $685 $685 4 Subtotal 45 t Total - Cedar 238 Grove No. 2 Cedar Grove I" & 2nd 14s Address P.I.N. Lot Lot Total Equivalent Assessment Topaz Drive 4148 Topaz Dr. 10-16700-010-10 1 $685 $685 4149 Topaz Dr. 10-16700-100-06 1 $685 $685 4154 Topaz Dr. 10-16700-240-10 1 $685 $685 4155 Topaz Dr. 10-16700-110-06 1 $685 $685 4161 Topaz Dr. 10-16700-180-05 1 $685 $685 4162 Topaz Dr. 10-16700-170-10 1 $685 $685 4168 Topaz Dr. 10-16700-160-10 1 $685 $685 4176 Topaz Dr. 10-16700-150-10 1 $685 $685 4177 Topaz Dr. 10-16700-020-08 1 $685 $685 4183 Topaz Dr. 10-16700-030-08 1 $685 $685 4184 Topaz Dr. 10-16700-010-11 1 $685 $685 4189 Topaz Dr. 10-16700-040-08 1 $685 $685 4195 Topaz Dr. 10-16700-050-08 1 $685 $685 4196 Topaz Dr. 10-16700-220-11 1 $685 $685 Subtotal 14 _ r ZIRCON LANE 1995 Zircon Ln. 10-16700-060-09 1 $685 $685 2000 Zircon Ln. 10-16700-100-11 1 $685 $685 2004 Zircon Ln. 10-16700-090-11 1 $685 $685 2008 Zircon Ln. 10-16700-080.11 1 $685 $685 2012 Zircon Ln. 10-16700-070-11 1 $685 $685 2015 Zircon Ln. 10-16700-100-10 1 $685 $685 2016 Zircon Ln. 10-16700-060-11 1 $685 $685 NO Zircon Ln. 10-16700-110-10 1 $685 $685 2020 Zircon Ln. 10-16700-050-11 1 $685 $685 2025 Zircon Ln. 10-16700-120-10 1 $685 $685 2026 Zircon Ln. 10-16700-040-11 1 $685 $685 2029 Zircon Ln. 10-16700-130-10 1 $685 $685 2036 Zircon Ln. 10-16700-030-11 1 $685 $685 2033 Zircon Ln. 10-16700-140-10 1 $685 $685 2036 Zircon Ln. 10-16700-020-11 1 $685 $685 Subtotal 15 OPAL PLACE 2028 Opal Pl. 10-16700-200-10 1 $685 $685 2029 Opal Pl. 10-16700-210-10 1 $685 $685 2031 Opal Pl. 10-16700-220-10 1 $685 $685 2032 Opal Pl. 10-16700-190-10 1 $685 $685 2035 Opal Pl. 10-16700-230-10 1 $685 $685 2036 Opal Pl. 10-16700-180-10 1 $685 $685 Subtotal 6 OPAL DRIVE Cedar Grove 1 n & 2"d l-AP 2057 Opal Dr. 10-16700-120-06 1 $685 $685 2058 Opal Dr. 10-16700-190-05 1 $685 $685 2061 Opal Dr. 10-16700-130-06- 1 $685 $685 2062 Opal Dr. 10-16700-200-05 1 $685 $685 2067 Opal Dr. 10-16700-140-06 1 $685 $685 2068 Opal Dr. 10-16700-210-05 1 $685' $685 2071 Opal Dr. 10-16700-150-06 1 $685 $685 2072 Opal Dr. 10-16700-220-05 1 $685 $685 2075 Opal Dr. 10-16700-160-06 1 $685 $685 2076 Opal Dr. 10-16700-230-05 1 $685 $685 2079 Opal Dr. 10-16700-170-06 1 $685 $685 2080 Opal Dr. 10-16700-240-05 1 $685 $685 2083 Opal Dr. 10-16700-180-06 1 $685 $685 2084 Opal Dr. 10-16700-250-05 1 $685 $685 2087 Opal Dr. 10-16700-190-06 1 $685 $685 2088 Opal Dr. 10-16700-260-05 '1 $685 $685 2091 Opal Dr. 10-16700-200-06 1 $685 $685 2094 Opal Dr. 10-16700-270-05 1 $685 $685 2098 Opal Dr. 10-16700-280-05 1 $685 $685 2102 Opal Dr. 10-16700-290-05 1 $685 $685 2106 Opal Dr. 10-16700-300-05 1 $685 $685 2110 Opal Dr. 10-16700-310-05 1 $685 $685 Subtotal 22 I 4 [ _ Diamond Drive 4083 Diamond Dr. 10-16700-090-01 1 $685 $685 4091 Diamond Dr. 10-16700-180-03 1 $685 $685 4096 Diamond Dr. 10-16700-010-07 1 $685 $685 4097 Diamond Dr. 10-16700-170-03 1 $685 $685 4098 Diamond Dr. 10-16700-020-07 1 $685 $685 4103 Diamond Dr. 10-16700-160-03 1 $685 $685 4109 Diamond Dr. 10-16700-150-03 1 $685 $685 4110 Diamond Dr. 10-16700-020-05 1 $685 $685 4115 Diamond Dr. 10-16700-140-03 1 $685 $685 4116 Diamond Dr. 10-16700-030-05 1 $685 $685 4123 Diamond Dr. 10-16700-130-03 1 $685 $685 4124 Diamond Dr. 10-16700-040-05 1 $685 $685 4129 Diamond Dr. 10-16700-120-03 1 $685 $685 4130 Diamond Dr. 10-16700-050-05 1 $685 $685 4136 Diamond Dr. 10-16700-060-05 1 $685 $685 4144 Diamond Dr. 10-16700-070-05 1 $685 $685 4158 Diamond Dr. 10-16700-020-04 1 $685 $685 4162 Diamond Dr. 10-16700-030-04 1 $685 $685 4168 Diamond Dr. 10-16700-040-04 1 $685 $685 4172 Diamond Dr. 10-16700-050-04 1 $685 $685 4178 Diamond Dr. 10-16700-060-04 1 $685 $685 4184 Diamond Dr. 10-16700-070-04 1 $685 $685 Cedar Grove 15` & 2°d 14-7 4190 Diamond Dr. 10-16700-080-04 1 $685 $685 4196 Diamond Dr. 10-16700-090-04 1 $685 $685 Subtotal 24 G i GARNET LANE 2052 Garnet Ln. 10-16700-010-08 1 $685 $685 2053 Garnet Ln. 10-16700-170-05 1 $685 $685 2057 Garnet Ln. 10-16700-160-05 1 $685 $685 2061 Garnet Ln. 10-16700-150-05 1 $685 $685 2067 Garnet Ln. 10-16700-140-05 1 $685 $685 2071 Garnet Ln. 10-16700-130-05 1 $685 $685 2075 Garnet Ln. 10-16700-120-05 1 $685 $685 2079 Garnet Ln. 10-16700-110-05 1 $685 $685 2083 Garnet Ln. 10-16700-100-05 1 $685 $685 2087 Garnet Ln. 10-16700-090-05 1 $685 $685 2095 Garnet Ln. 10-16700-080-05 1 $685 $685 2096 Garnet Ln. 10-16700-010-04 1 $685 $685 2100 Garnet Ln. 10-16700-200-02 1 $685 $685 2103 Garnet Ln. 10-16700-110-03 1 $685 $685 2104 Garnet Ln. 10-16700-210-02 1 $685 $685 2108 Garnet Ln. 10-16700-220-02 1 $685 $685 2111 Garnet Ln. 10-16700-100-03 1 $685 $685 2112 Garnet Ln. 10-16700-230-02 1 $685 $685 2116 Garnet Ln. 10-16700-240-02 1 $685 $685 Subtotal 19 GARNET DRIVE 1 2117 Garnet Dr. 10-16700-090-03 1 $685 $685 2120 Garnet Dr. 10-16700-250-02 1 $685 $685 2124 Garnet Dr. 10-16700-260-02 1 $685 $685 2127 Garnet Dr. 10-16700-080-03 1 $685 $685 2128 Garnet Dr. 10-16700-270-02 1 $685 $685 2134 Garnet Dr. 10-16700-280-02 1 $685 $685 2135 Garnet Dr. 10-16700-070-03 1 $685 $685 2142 Garnet Dr. 10-16700-290-02 1 $685 $685 2143 Garnet Dr. 10-16700-060-03 1 $685 $685 2150 Garnet Dr. 10-16700-300-02 1 $685 $685 2151 Garnet Dr. 10-16700-050-03 1 $685 $685 2158 Garnet Dr. 10-16700-310-02 1 $685 $685 2159 Garnet Dr. 10-16700-040-03 1 $685 $685 2162 Garnet Dr. 10-16700-320-02 1 $685 $685 2163 Garnet Dr. 10-16700-030-03 1 $685 $685 2166 Garnet Dr. 10-16700-330-02 1 $685 $685 2167 Garnet Dr. 10-16700-020-03 1 $685 $685 2170 Garnet Dr. 10-16700-340-02 1 $685 $685 Subtotal 18 ! Cedar Grove I' & 2d r/-/ G Pz~ GARNET POINT' 2175 Garnet Pt. 10-16700-080-01 1 $685 $685 2179 Garnet Pt. 10-16700-070-01 1 $685 $685 2182 Garnet Pt. 10-16700-060-01 1 $685 $685 2178 Garnet Pt. 10-16700-050-01 1 $685 $685 ! Subtotal 4 i SAPPHIRE LANE r 2124 Sapphire Ln. 10-16700-190-03 1 $685 $685 2125 Sapphire Ln. 10-16700-100-01 1 $685 $685 2130 Sapphire Ln. 10-16700-010-03 1 $685 $685 2133 Sapphire Ln. 10-16700-110-01 1 $685 $685 2139 Sapphire Ln. 10-16700-040-01 1 $685 $685 2145 Sapphire Ln. 10-16700-030-01 1 $685 $685 2146 Sapphire Ln. 10-16700-010-02 1 $685 $685 Subtotal 7 f, EMERALD LANE . 1997 Emerald Ln. 10-16700-070-09 1 $685 $685 2001 Emerald Ln. 10-16700-080-09 1 $685 $685 2004 Emerald Ln. 10-16700-090-10 1 $685 $685 2005 Emerald Ln. 10-16700-090-09 1 . $685 $685 2009 Emerald Ln. 10-16700-100-09 1 $685 $685 2010 Emerald Ln. 10-16700-080-10 1 $685 $685 2013 Emerald Ln. 10-16700-110-09 1 $685 $685 2016 Emerald Ln. 10-16700-070-10 1 $685 $685 2017 Emerald Ln. 10-16700-120-09 1 $685 $685 2021 Emerald Ln. 10-16700-130-09 1 $685 $685 2022 Emerald Ln. 10-16700-060-10 1 $685 $685 2025 Emerald Ln.- 10-16700-140-09 1 $685 $685 2026 Emerald Ln. 10-16700-050-10 1 $685 $685 2029 Emerald Ln. 10-16700-150-09 1 $685 $685 2030 Emerald Ln. - 10-16700-040-10 1 $685 $685 2033 Emerald Ln. 10-16700-160-09 1 $685 $685 2034 Emerald Ln. 10-16700-030-10 1 $685 $685 2037 Emerald Ln. 10-16700-170-09 1 $685 $685 2038 Emerald Ln. 10-16700-020-10 1 $685 $685 2041 Emerald Ln. 10-16700-180-09 1 $685 $685 2045 Emerald Ln. 10-16700-190-09 1 $685 $685 2053 Emerald Ln. 10-16700-180-07 1 $685 $685 2056 Emerald Ln. 10-16700-090-06 1 $685 $685 2057 Emerald Ln. 10-16700-170-07 1 $685 $685 2060 Emerald Ln. 10-16700-080-06 1 $685 $685 2061 Emerald Ln. 10-16700-160-07 1 $685 $685 2065 Emerald Ln. 10-16700-150-07 1 $685 $685 2066 Emerald Ln. 10-16700-070-06 1 $685 $685 2070 Emerald Ln. 10-16700-060-06 1 $685 $685 Cedar Grove 1 n & 2"a 1 7.1 2069 Emerald Ln. 10-16700-140-07 1 $685 $685 2073 Emerald Ln. 10-16700-130-07 1 $685 $685 2074 Emerald Ln. 10-16700-050-06 1 $685 $685 2077 Emerald Ln. 10-16700-120-07 1 $685 $685 2078 Emerald Ln. 10-16700-040-06 1 $685 $685 2081 Emerald Ln. 10-16700-110-07 1 $685 $685 2082 Emerald Ln. 10-16700-030-06 1 $685 $685 2085 Emerald Ln. 10-16700-100-07 1 $685 $685 2088 Emerald Ln. 10-16700-020-06 1 $685 $685 2089 Emerald Ln. 10-16700-090-07 1 $685 $685 2093 Emerald Ln. 10-16700-080-07 1 $685 $685 2096 Emerald Ln. 10-16700-010-06 1 $685 $685 2097 Emerald Ln. 10-16700-070-07 1 $685 $685 2101 Emerald Ln. 10-16700-060-07 1 $685 $685 2104 Emerald Ln. 10-16700-320-05 1 $685 $685 2105 Emerald Ln. 10-16700-050-07 1 $685 $685 2109 Emerald Ln. 10-16700-040-07 1 $685 $685 2113 Emerald Ln. 10-16700-030-07 1 $685 $685 2116 Emerald Ln. 10-16700-010-05 ' 1 $685 $685 € Subtotal 48 CEDAR PARK 10-16700-010-00 7 $685 $4,800 k t f Total - Cedar Grove 176 No. I 4 Total - Single - 415 $284,330 g Family, - c t f E PUBLIC FACILITY t Lots 13-19, Block 2 10-16700-130-02 586 F.F. $5,620 Cedar Schools 10-16700-140-02 1046700-150-02 10-16700-160-02 s 10-16700-170-02 x 10-16700-180-02 t 10-16700-190-02 G TOTAL ESTIMATED ASSESSMENT = $289,950 Cedar Grove I' & 2"a 1`/D z~ s PO SILVER BELL RD. ■ CITY HALL Y ~s DEERW OD DR. o ~ =Y w Q Z Q N0 Cedar Grw , - DIFFLEY ROAD DIFFLEY ROAD- I a I Ill = 02 Q Grove NU Gedar Grp m V W Project Location W u ui a+~ o Q SNNLE LN. ~J 4 O 0 It Q < co w w b Raga Z r U w s Y J Z O \N 0 U Q. CLIFF ROAD 3 CLIFF ROAD PIN OAK DR. .~P 5 Y Q U } Lu O APPLE VALLEY I G:\Pro•ect k Contract Information\0953-Cedar Grove 1 & 2\FeasibilityReport\locotion map.dwg 9/13/07 Cedar Grove No. 1 & 2 T,,City of Eap Neighborhood Street Revitalization Fig. 1 Engineering Department /s Location Map - Project 953 2182 2179 2178 4063 0 _ LEGEND 2175 i 4096 2145 2139 z 2133 2125 O • ■ ■ ■ ■ ■ ® ■ ASSESSMENT AREA c 2113 aV SAPPHIRE LN _ 4096 210 • • STREET IMPROVEMENTS NORTH 2130 2124 210 210 209 09 208 2146 2170 216 4091 - 08 208 2166 2116 2104 - 207 0 2163 4097 4110 2110 2096 _ 207 O 2162 w 06 Q = 2159 4103 2091 2088 06 061 0 2158 4116 2106 208 2057 4109 4124 2087 07 074 fMfRgo 2053 U) 2150 2151 2143 4115 2102 0 207 to 4,%e 204 2142 4130 2098 07 207 06 206 204 037 U 2135 4123 4136 094 207 0 2134 2127 4129 - 2088 0672 414 033 2029 Z p 2128 117 08 205 202 1 - 4144 2095 208 Opgk. D 4155 4148 2038 2021 0 11 2103 2087 07 2124 208 207 4154 0 2030 07 075 206 206 2035 2017 ' 2031 Z 2120 07 05 oP 2026 = 2116 11 708 104 2100 2096 ■ • 067206 4161 2013 s ® ® m ® 05 2029 7 4162 2022 19 11, 4158 Y GgRN~ 2053 2036 2009 2016 4162 ■ ~NF 2028 2005 r 18 ® 628 F.F. arse zo32 2010 r 4168 ® PARKS o 2001 17 ■ 7 LOT EQUIVALENTS N [4176 029 019 2004 LL7 M- LL ® 16 ° 4172 ■ 2052 c 0 02 015 1997 995 U ■ r; z° O ■ 4177 ZIRCON LANE _ m ■ 4178 D4 m ■ 15 4184 ■ Cedar Park ■ 4183 4184 D30 020 012 0 a ■ 14 0 036 026 016 008 000 B 4190 ■ - ~ 4189 ir - 77 a 13 4196 ® - ■ 4195 196 ■ DIFFLEY ROAD I 4209 4215 M2,B208 07 0752071 067 063 059 055 051 047 043 2037 2025 D1 2013 2005 ` _ _ 0 4221 0 -CORAL LANE - - - 4218 QO 4227 2090 2064 074 2068 2060 2054 2042 2036 4224 2018 4224 4233 4230 4229 4230 4229 4230 4229 , 4230 4229 , 4230 4230 Z - 4229 = 4239 4234 4235 > 4236 4235 4236 4235 4236 4235, 0 4236 4235 Io of of 4238 0. 4242 4241 w 4242 4241 4241 2..4242 4245 4241 z o 4242 4241. 4242 4251 4244 4247 F4248 4247 urii 4248 4247 i 4248 4247 Zj 4248 4247 0 4248 4250 4254- 4253 O' 4255 4253 a 4254 4253 c, 4254 4253 2:11 4254 4253 r 4254 4261 4256 426 4259 4260` 4259 4260 259 4260 4259 4260 4255 4257 f 267 4262 265 4266 4265 4266 4265 4266 4265 4266 4259 PMBEF 2145 213 212 2125 4268 426 4278 , 4272 4271 4272 4271 ' 4272 4271 4272 2141 213 MARBLE LANE 4261 e 2117 4263 4265 4278 tr 4278 4282 - 4279 4277 146 214 285 2126 2120 11 210 4267 4284 4281 g 4284 ■ 4269 114 210 4287 4282 4283 E'2 - 110 210 4290 2097 273 4279 4290 429 4296 4289 106 09 4283 42 429 4304 f•'' 4296 102 4295 098 094 U9 085 428 430--- 43 4312 - 302 ■ 090 2061 4295 2077 Fq 14615,1 431 4308 086 O 4317 082 073 430 4307 ?fie 4320 4307 4336 078 069 4326 207 431 4346 35 ■ Q 2070 °iy 065 431 4315 4324 .,:..1. 0 2066 ell. 2061 4325 - 4332 206 lgye 2057 4323 4338 4353 347 U) 205 - 2053 4344 J 2054 4329 O 2050 4350 U Z 2044 4356 ` 436 362 ^ - ~ - G:Project & Contract Info\0953 Cedar Grove 1 &2\10-08-07 Cedar Grove No. 1 & 2 City of Eno Neighborhood Street Revitalization Fig. 2 19.41 GT' Engineering Department / Project 953. - Assessment Area 60' ROW 32' B-B :tip •+c' 's. s ~,•_rR~~:' 3'-4" BITUMINOUS SURFACE EX. B61 CURB 6" AGGREGATE BASE & GUT TER Existing Typical Section 60' ROW 32' (B-B) EDGE MILL (6'-8' wide) Typ. 11/2' WEAR COURSE BITUMINOUS OVERLAY REPLACE EX. CURB & GUTTER AS DIRECTED BITUMINOUS TACK COAT Y-4" BITUMINOUS SURFACE 6" AGGREGATE BASE Bituminous Street Overlay Proposed Typical Section io-is-o7 Cedar Grove No. 1 & 2 ~aR Neighborhood Street Revitalization Fig.3 City of Ea' Engineering Department ~~3 Typical Section - Project 953 21821 2179 2178 4083 0 LEGEND 2175 0 4096 2145 2139 2133 2125 0 ® Sanitary Sewer Repair a a $ 2113 EMEMMJMM Watermain Repair SAPPHIRE LN. 4098 210 210 210 2130 2124 20973 206 OS 2146 2170 216 4091 208 2166 2116 2104 207 0 2163 4097 4110 2110 2096 207 2162 w 06 D6 Z 2159 4103 2091 2088 061 2156 a 4116 2106 206 2057 u 2151 4109 4124 2087 078 074 F^rP 205 2150 2143 4115 2102 08 079 207 06 AGO ~A* 204 2142 4130 2098 204 2135 4123 07 207 0 037 2134 2127 4129 4136 pgq 0672 414 - 033 2029 2126 2088 2057 202 Q 117 111 4144 2095 0 208 Opq~. 4155 4148 2038 2021 0 2103 2087 07 p W 2124 - 206 207 206 ~VP 4154 034 07 075 206 2035 2030 2017 Z 2120 11 071 05 oPq;.., 2031 2026 Q 2116 108 104 2100 2096 D672~ 41612029 2013 Of 057 4162 2022 4158 C,q 2053 2009 Rry~.. 2036 2016 4162 ~NF 4168 2032 2028 2005 2010 Q 4168 2001 4176 029 019 2004 0 0-1 0 4172 2052 03 02 015 1997 9 5 J O 4178 4177 ZIRCON, LANE < at B4 Cedar Park O 0 6 4183 4184 030 020 012 004 _ 026 016 00 000 Z 4190 4189 ° N 4196 4195 00 196 DIFFLEY ROAD ° a - ' o 4209 4215 4 2091 OB .208 07 07 2071 067 063 059 055 051 047 043 2037 2025 O1 2013 2005 _CORAL LANE - 4221 4218 4227 209- 2084 074 2068 2060 2054 2042 2036 4224 2018 4224 4233 4230 4229 J .4230 4229 J 4230 4229 4 4230 4229 4230 4229, 1 4230 4239 4234 4235 > 4236, 4235 4236 4235 4236 4235 0. 4236 4235 ~.o. 4236 4245 4238 4241 4242 4241 -0 4242 4241 Q 4242 4241 .0 4242 4241 o. 4242 4251 4244 4247 f. 4248 4247 v~i; 4248 4247 w 4248 4247 i; 4248 4247. 0 4248 4255 4250 4253 4254 4253 4254 4253 4254 4253 s; 4254 4253 4254 4256 4260 4259 4260 259 4260 4260 - - - 4261 i 4260 4259 1 4259 4257 4255 267 4262 4265 i 4266 4265 4266 4265 4266 4265 I 4266 - 2145 11211)2 212 2125 4268 4259 AMB"" ` 42 4278 4272 4271 4272 4271 4272 4271 1 ~ 4272 13 ' MARBLE LANE 4261 4265 f 2117 4263 4278 4282 4279 42771 4278 146 4285 2126 113 4267 4281 214 2120 - 210 4269 4284 4282 4283 i .4284 Q 114 210 4287 - 4290 O 110 210 2097 273 4279 4290 4293 \ 4296 4289 ~ 106 D9 4283 429 102 - 429 4304 4295 ~ 4296. Z 098 089 4289 430 _ 094 0852081 4295 9'yp 430 43 4312 4302 - Q -90 - 2077 Fq 431 431 4308 086 073 430 0,2 4317 082 4307 •2ic , 4320 078 4307 4336 207 069 431 4326 4346 35 Q 2070 4,yR 065 431 4315 O 2066 BIF, 2061 4325 _ 4332 206 Cqy~ 2057 4323 - ' 4338 4353 347 ~ 205 2053 '4344 2054 432 0 9 0 2050 4350 Z 2044 4356 4362 / 436 G:Project & Contract Info\0953 Cedar Grove 1&2\Fig_2' 1 - 10-08-07 Cedar Grove No. 1 & 2 Neighborhood Street Revitalization Fig.4 ~S Project 953 - Utility Repairs Judy Jenkins _ From: Russ Matthys Sent: Monday, December 10, 2007 3:58 PM To: 'Hanson, Mark A'; 'Mike Foertsch'; 'Jim Dvorak (SRF Consulting Group); 'Dave Hutton; 'ron.quanbeck@tkda.com; 'markka@bolton-menk.com' Cc: Tom Hedges; Tom Colbert; John Gorder; Judy Jenkins; Mark Holm Subject: RE: Eagan Statement of Qualifications (SOQ) for Professional engineering Services - General Municipal Gentlemen, You do have the option to zip the Power Point electronic file as an e-mail attachment to my attention. I will forward the file to IT staff and they will scan it to ensure it is free of viruses, etc. buss From: Russ Matthys Sent: Monday, December 10, 2007 3:43 PM To: 'Hanson, Mark A'; 'Mike Foertsch'; 'Jim Dvorak (SRF Consulting Group)'; 'Dave Hutton'; 'ron.quanbeck@tkda.com'; 'markka@bolton-menk.com' Cc: Tom Hedges; Tom Colbert; John Gorder; Judy Jenkins; Mark Holm Subject: RE: Eagan Statement of Qualifications (SOQ) for Professional engineering Services - General Municipal Gentlemen, The interviews have been scheduled for each of your fines. They will each take place in the Council Chambers on the first floor of city hall (3830 Pilot Knob Road). The time slots are as follows: Tuesday, December 11 - 11:00 am - 12:00 pm Bolton & Menk 2:30 pm - 3:30 pm SRF 3:30 pm - 4:30 pm OPEN - - Thursday, December 13 9:00 am - 10:00 am SEH 2:00 pm - 3:00 pm WSB Friday, December 14 2:00 pm - 3:00 pm Bonestroo 3:00 pm - 4:00 pm TKDA As you can see, one hour has been allotted for each interview. Please note that this time should provide for the presentation, Questions & Answers, as well as set up and take down. I have been contacted by some of you regarding the use of Power Point. The Council chambers will accommodate a CD or USB flash drive, however all electronic information that will be accessed by the City's network or any computer on the network must be inspected and approved by IT staff prior to use. This will require your coordination prior to your allotted interview time. I am awaiting approval on the use of zipped presentations attached to e-mails. I'll notify you of the opportunity for this option as soon as I find out. Please contact me with any questions. I look forward to seeing you and your teams this week. 12/10/2007 IS~~ CITY PROJECT NO 953 INFORMATIONAL NEIGHBORHOOD MEETING CEDAR GROVE NO. 1 & 2 STREET REVITALIZATION TUESDAY, DECEMBER 11, 2007 5:30 P.M. EAGAN ROOM Attendance: John Gorder, Assistant City Engineer, 7 residents representing 5 properties (see attached sign-in sheet). A. Presentation of Project Details • Gorder welcomed the residents and provided project presentation, including details such as construction, costs, schedule and assessments. He also provided information regarding incorrectly placed mailboxes that are at risk for snow plow damage, and rain gardens. B. Questions/ Comments • Will rain gardens in the right-of--way conflict with potential sidewalks in the future? With the largely residential nature of the streets in this neighborhood, sidewalks are not likely to be installed in the future, and therefore, would not conflict with a boulevard rain garden. • You discussed sanitary sewer repairs in another part of the neighborhood. A few houses have periodic sewer backups near Marble Lane & Nicols Road. The City Utility Division is likely aware of these backups, and will be notified again about the issue for further maintenance, if necessary. The meeting adjourned at 6:00 p.m. G:Proj-Cont/ 953/Minutes NEIGHBORHOOD MEETING Cedar Grove 1 & 2 Project No. 953 Tuesday, December 11, 2007 City of Eacan ~(!11 5:30 p.m. NAME / ADDRESS 1297 2r ~ d~ tic r z r 3.CyL 14 4. LX~T- lef 6.~X t/- o 1(2 `l ,ct-1 ~Z 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. GTORMS/SIGWIN.Sheet 1 Agenda Information Memo December 18, 2007 Eagan City Council Meeting G. PROJ 954, GLORY DRIVE/ CEDAR RIDGE CIRCLE STREET IMPROVEMENTS ACTION TO BE CONSIDERED: Approve Project 954 (Glory Ridge Drive/ Cedar Ridge Circle - Street Improvements) and authorize the preparation of detailed plans and specifications. FACTS: • Since 1990, the City has implemented a comprehensive Pavement Management Program that provides timely pavement rehabilitation to our local streets, significantly extending their overall life expectancy. During these past eighteen years, the City has rehabilitated approximately 96 miles of local streets. • The resurfacing of Glory Drive and Cedar Ridge Circle, both cul-de-sacs west of Nicols Road between Diffley Road and Cliff Road. have been programmed for 2008 in the City's 5-Year Capital Improvement Program. • On June 19, 2007, the City Council authorized the preparation of a feasibility report identifying the scope, cost, financing and schedule for the rehabilitation of these streets. • On November 20, 2007, the feasibility report for Project 954 was presented to the City Council and a Public Hearing was scheduled for December 18 to formally present and discuss the report with the adjacent property owners. • An informational neighborhood meeting was held on December 11 for the adjacent property owners and representatives to discuss the proposed improvements. Of the 6 total properties (1 public facility - Peace Reformed Church & 5 commercial/ industrial) proposed to be assessed under this improvement, no one attended the informational meeting. • All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. ATTACHMENTS: • Feasibility Report, pages through Ap. S~ an Ea City of Report for Glory Drive/ Cedar Ridge Circle Neighborhood Street Revitalization City Project No. 954 December, 2007 Glory Drive/ Cedar Ridge Circle -City Ab~ of all December 11, 2007 Honorable Mayor and City Council Mike Maguire City of Eagan MAYOR 3830 Pilot Knob Road Eagan, MN 55122 Paul Bakken Peggy Carlson Re: Glory Drive/ Cedar Ridge Circle Street Revitalization Cyndee Fields City Project No. 954 Meg Tilley Dear Mayor and City Council: COUNCIL MEMBERS Attached is our report for the Glory Drive/ Cedar Ridge Circle Street Revitalization, City Thomas Hedges Project No. 954. The report presents and discusses the proposed improvements and CITY ADMINISTRATOR includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at your convenience to review and discuss the contents of this report. Sincerely, MUNICIPAL CENTER O,n P. Go rder, , P.E. 3830 Pilot Knob Road Assistant City Engineer Eagan, MN 55122-1810 phone I hereby certify that this report was 651651.675..65000 5000 2 fax prepared by me or under my direct supervision and that I am a duly Licensed Professional 651.454.8535 TDD Engineer under the laws of the State of Minnesota. MAINTENANCE FACILITY A~tll 3501 Coachman Point 1 John P. Gorder Eagan, MN 55122 Date: 0'7 Reg. No. 22813 651.675.5300 phone 651.675.5360 fax Reviewed By: 651.454.8535 TDD t I~ (Z - 13 -c1`1 `s Date: www.cityofeagan.com DeptR. of eviewed Public W k By 1 /`fit- R z7, Finance Dept. Date: THE LONE OAK TREE The symbol of strength and growth in our community. Glory Drive/ Cedar Ridge Circle TABLE OF CONTENTS Letter of Transmittal/Certification Table of Contents Page Introduction ...........................................................................................................................................1 Scope .......................................................................................................................................................2 Feasibility and Recommendations ........................................................................................................3 Street Evaluation ...................................................................................................................................3 Proposed Improvements .......................................................................................................................4 Rain Gardens/ Infiltration Areas .........................................................................................................5 Easements/Permits ................................................................................................................................6 Cost Estimate 6 Assessments ...........................................................................................................................................6 Public Facility ......................................................................................:.........::........................8 Commercial/ Industrial ............................................................................................................8 Assessment Financing Options ............................................................................................................9 Revenue Source .....................................................................................................................................9 Project Schedule .....................................................................................................................................10 LIST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Appendix C Figures - I Location Map - 2 Street Improvement/Assessment Area Map - 3 Typical Section - Overlay Glory Driv Ce~ar Ridge Circle December 2007 Neighborhood Street Revitalization Glory Drive/ Cedar Ridge Circle Eagan, Minnesota Introduction/ History As a part of Eagan's Pavement Management Program, (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing. pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The approximately 400 feet of 44-foot wide Cedar Ridge Circle was constructed in 1979 and the 400 feet length of 32-foot wide Glory Drive was constructed in 1985, and both are identified for street overlay improvements in 2008. Figure 1, located in Appendix C, illustrates the project location. Based on the data and engineering/ best management practices available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (at 5 to 7 years, again at 12 to 14 years) with a bituminous overlay at approximately 20 years. Overlaying these roadways located within the project area, which are mainly in the 20 to 30 year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the underlying street. Glory Drive/ Cedar Ridge Circle ie Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the street pavements. The streets in the neighborhood were seal coated various times between 1989 and 2002. The Public Works maintenance program typically includes patching and refurbishing during the construction season two years prior to the overlay. The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of these streets under consideration, if necessary. These repairs alone will not substantially extend the life expectancy of the street pavements if not combined with the proposed structural bituminous overlay proposed with this project. The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer) in the project area and determined the system is in good working order and that no major repairs are necessary. Scope This project provides for resurfacing (edge mill and overlay) approximately 0.25 miles of Glory Road and Cedar Ridge Circle cul-de-sacs, both west of Nicols Road, between Diffley Road and Cliff Road. Figure 2, located in Appendix C, illustrates the project area. Included in this project is the replacement of the damaged curb and gutter, adjustments and/or replacement to sanitary/storm sewer utility castings, water gate valves, and street signage. Glory Drive/ Cedar Ridge Circle ~c~ Feasibility and Recommendations This project is necessary to prevent further decay of the pavement section, create a safer driving surface, increase ride-ability and add structural strength. This project is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of these streets. By resurfacing these streets with others in the area at one time, an economy of scale benefit will be realized. This project is feasible from an engineering standpoint in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five Year Capital Improvement Plan (2008 - 2012) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed in conjunction with other similar projects in the City. Street Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PCI Recommended Improvement 56 - 100 Routine Maintenance/Crack Seal/Seal Coat 36 - 55 Patch/Repair and/or Overlay 0-35 Reconstruct The 2007 weighted PCI ranking for the Glory Drive and Cedar Ridge Circle is 51 which falls in the rankings of the "Patch/Repair and/or Overlay" category. Therefore, with this rating and the age of the streets, the 2008 construction season is the optimal time to construct the bituminous overlay on these streets. Glory Drive/ Cedar Ridge Circle l )ge ~ Proposed Improvements Pavement - The proposed street improvements are shown in Figure 3. The existing street section consists of bituminous pavement supported by 6" to 8" gravel base and granular sub grade material. The existing bituminous` surface will be milled adjacent to the existing curb and gutter (6'-8' wide) to accommodate a 1 %2-inch bituminous ` - overlay. The overlay, combined with the existing street section, will provide a street section consistent with current City standards for a residential street. The combination of patching and overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Bituminous overlays will show some continued frost movements and reflective cracking consistent with the underlying pavement. Routine maintenance will still need to continue under the City's Pavement Management Program. Concrete curb & gutter - Damaged curb and gutter will be replaced if severely cracked, spalled, or settled. It is estimated that approximately 5% of the existing concrete curb and gutter will have to be replaced. Boulevard sod will be removed and replaced by a new 2' wide roll behind each section of curb and gutter that is replaced. While the contractor who performs the work is responsible for it's establishment in the first 30 days after placement, adjacent property owners are encouraged to consistently water the new sod to help ensure its growth. A guide to maintenance of the sod will be distributed prior to this construction activity. Signage - All traffic control and street identification signage within the project limits will be replaced due to diminished reflectivity, deteriorated support posts, and the signs or posts no longer meeting City and State standards. Ridge Circle Glory Drive/ Cedar ~ Pam'`-~ Commercial/ Industrial Driveway Replacement - Three commercial/ industrial properties along Cedar Ridge Circle were constructed with bituminous driveway entrances and are proposed to be replaced. The entrances will be reconstructed with 7-thick concrete entrance aprons in accordance _ r with Eagan Standard Detail 440, as shown on Figure 4. This driveway entrance replacement provides commercial entrances of adequate strength and width and is consistent with similar past projects in commercial/ industrial areas throughout the City and the other properties within the project area. Rain Gardens/ Infiltration Areas Reducing storm water runoff volumes and re-charging the groundwater system through infiltration has recently been emphasized at the local, state, and federal levels of government. At time of development of A the properties adjacent to Glory Drive and Cedar Ridge Circle, provisions for reducing the amount of storm water runoff from impervious surfaces, such as rain gardens and infiltration areas were not considered. Street revitalization projects as proposed under this project provide an opportunity to investigate potential added storm water runoff controls. City staff will present information on the benefits and features of rain gardens to area property owners to solicit interest, as part of the public notices and informational meetings for this project. If property owners are interested, City staff will provide Glory Drive/ Cedar Ridge Circle educational materials and review specific properties for the feasibility of rain garden installations. Easement/Permits All work will be in the public right-of-way. No additional easements will be necessary. It is anticipated that no permits will be required for the resurfacing project. Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated. 2008 construction costs and include a 5% contingency and indirect cost of 30%, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: • Edge Mill and Overlay W/Signage - Glory Drive $ 20,400 • Edge Mill and Overlay W/Signage - Cedar Ridge Circle $ 22,870 • Concrete Entrance Aprons - Cedar Ridge Circle $18,630 • Repair Existing Concrete Curb & Gutter $14,040 Total Project Cost 7$ 5,940 Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Special Assessment Policy for a mill and overlay improvement for local streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. Glory Drive/ Cedar Ridge Circle City Special Assessment Policy Assessment Ratio Property City Mill and Overlay/ Signage • Public Facility 75% 25% • Commercial/ Industrial 100% 0% Repair Existing Concrete Curb and Gutter 0% 100% Concrete Entrance Aprons 100% 0% Glory Drive/ Cedar Ridge Circle 1`~~ Street Improvements - Public Facility (Glory Drive) - The one public facility property (Lot 1, Block 1 Peaceful Heights Addition - Peace Reformed Church) as shown on Figure 2, having direct driveway access on to the streets to be improved are proposed to be assessed, based on the amount of front footage adjacent to the streets within the project. The City's Assessment Policy states that 75% of the mill and overlay costs are assessable for public facility properties based on a normal residential width street. The estimated cost per acre to be assessed based on the City Assessment Policy is $1,205 per acre and is calculated as follows: 1) [$20,400 (Mill & Overlay Cost + Signage Cost - Glory Drive) x 75%] _ $15,300 [Total Assessment] 2) $15,300 (Total Assessment) 4 $1,205/ acre 12.7 acres Public Facility Street Improvements - Commercial and Industrial Lots - Cedar Ridge Circle - All commercial and industrial lots as shown on Figure 2, having driveway access on to Cedar Ridge Circle are proposed to be assessed for 100% of the mill and overlay costs, in accordance with the City Special Assessment Policy. The estimated cost per adjacent lot area (net) to be assessed based on the City Assessment Policy is $1,938/ acre and is calculated as follows: 1) % Commercial/Industrial Assessable = 100% 2) [$22,870 (Mill & Overlay Cost - Cedar Ridge Circle) x 100% x 100%] =$22,870 (Total Commercial/ Industrial Assessment) 3) $22,870 (Commercial/Industrial Assessment) $1,938/ acre 11.8 Net Acres Commercial/Industrial Cedar Ridge Circle Driveway Entrance Replacement - All adjacent commercial/ industrial properties with driveways not to current City standards are proposed to be assessed the total cost of driveway entrance replacement improvements on the area of driveway installed. The total driveway improvement assessment per lot is calculated based on the individual requirements needed to replace existing bituminous or gravel entrances with concrete entrances on Cedar Ridge Circle, in accordance with current.. City standards. The estimated cost of driveway replacement is approximately $96 S.Y. replaced. Glory Drive/ Cedar Ridge Circle [4211 Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment will be spread over five years with the interest determined by the results of the bond sale used to finance the improvements. The following payment schedule is an example of a $1,000 assessment based on an estimated 6.0% interest for the assessed amounts: Principal Interest Cost Per Year Per Year Per Year First Year $ 200 $60 $260 Tenth Year $ 200 $12 $212 Revenue Source A summary of revenue sources is listed below: Project Cost Property Assessment City Contribution Mill and Overlay - $20,400 $15,300 $5,100 Glory Drive Mill and Overlay - $22,870 $22,870 -0- Cedar Ridge Circle Concrete Entance $18,630 $18,630 -0- Repl. - Cedar Ridge Repair Existing Curb $14,040 -0- $14,040 Totals $74,990 $56,800 $19,140 The City's Major Street Fund will finance the estimated project deficit of $19,140 (25% of total). Glory Drive/ Cedar Ridge Circle e tv Proiect Schedule Present Feasibility Report to City Council/ Order Public Hearing ......................................................November 20, 2007 Neighborhood Meeting December 11, 2007 Public Hearing December 18, 2007 Approve Plans and Specifications February, 2008 Award Contract March, 2008 Project Completion August, 2008 Final Cost Report September, 2008 Final Assessment Hearing Fall, 2008 First Payment Due with Property Tax Statement ..................................May 15, 2009 Glory Drive/ Cedar Ridge Circle pate 71D Appendix A -Street Overlay - City Project No. 954 Preliminary Cost Estimate Glory Drive/ Cedar Ridge Circle I. Bituminous Street Overlay - Glory Drive Est. Unit Est. Item Unit Qty. Price Cost Mobilization L.S. 1 $2,500.00 $2,500 Mill Bituminous Pavement S.Y. 730 $1.15 $840 Type 2350/60 Wear Course Mixture Ton 180 $45.00 $8,100 Bituminous Material for Tack Coat Gal. 80 $2.00 $160 Adjust Frame & Ring Casting (Manhole) Each 2 $400.00 $800 Traffic Control L.S. 1 $2,000.00 $2,000 Replace Traffic & Street Signs L.S. 1 $540.00 $540 Subtotal $14,940 +5% Contingencies $750 Subtotal $15,690 + 30% Indirect Costs $4,710 TOTAL - Glory Drive $20,400 II. Bituminous Street Overlay - Cedar Ridge Circle Item Est. Unit Est. Unit Qty. Price Cost Mobilization L.S. 1 $2,500.00 $2,500 Mill Bituminous Pavement S.Y. 730 $1.15 $840 Type 2350/60 Wear Course Mixture Ton 220 $45.00 $9,900 Bituminous Material for Tack Coat Gal. 80 $2.00 $160 Adjust Frame & Ring Casting (Manhole) Each 2 $400.00 $800 Traffic Control L.S. 1 $2,000.00 $2,000 Replace Traffic & Street Signs L.S. 1 $540.00 $540 Subtotal $16,740 +5% Contingencies $850 Subtotal $17,590 + 30% Indirect Costs $5,280 TOTAL - Cedar Ridge Circle $22,870 Glory Drive ' (r 1 Driveway Entrance Replacement Item Est. Unit Est. Unit Qty. Price Cost Driveway Entrance Replacement S. Y. 195 $70.00 $13,650 Subtotal $13,650 +5% $680 Contingencies Subtotal $14,330 + 30% Indirect $4,300 Costs Total - Driveway $18,630 Repair Existing Concrete Curb & Gutter Est. Unit Est. Item Unit Qty. Price Cost Remove Concrete Curb and Gutter L.F. 300 $5.00 $1,500.00 B618 Concrete Curb and Gutter L.F. 300 $16.00 $4,800.00 Remove Valley Gutter S.Y. 10 $20.00 $200.00 7" Concrete Valley Gutter S.Y. 10 $50.00 $500.00 Replace Catch Basin Top Slab Each 1 $700.00 $700 Adjust Frame & Ring Casting (C.B) Each 3 $300.00 $900.00 Sod w/To soil S.Y. 60 $12.00 $720.00 Bituminous Driveway Patching S.Y. 20 $26.00 $520.00 Bituminous Street Patching Ton 5 $90.00 $450.00 Subtotal $10,290 +5% Contingencies $510 Subtotal $10,800 + 30% Indirect Costs $3,240 TOTAL - CURB $14,040 Total Proiect Cost $75,940 Glory Drive ~ 17 Appendix B - City Project No. 954 Preliminary Assessment Roll Glory Drive/ Cedar Ridge Circle Street Revitalization Net Street DAV Area Rate/ Overlay D/W Rate D/W Total P.I.N. Acre Acre Assmt SY SY Assmt Assmt PUBLIC FACILITY PEACE REFORMED CHURCH - GLORY DRIVE 2180 GLORY DRIVE 10-56901-010-01 12.7 $1,205 $15,300 $15,300 Subtotal 12.7 $15,300 $15,300 COMMERCIAL/ INDUSTRIAL - CEDAR RIDGE CIRCLE 4355 NICOLS ROAD 10-16820-030-01 1.0 $1,938 $1,938 40 $96 $3,820 $5,758 2189 CEDAR RIDGE CIRCLE 10-16820-020-01 1.0 $1,938 $1,938 65 $96 $6,210 $8,150 NO ADDRESS -L1,B1 CEDAR RIDGE 2ND ADDITION 10-16821-010-01 3.7 $1,938 $7,171 $7,171 NO ADDRESS - L2, B 1 CEDAR RIDGE 2ND ADDITION 10-16821-020-01 2.4 $1,938 $4,651 $4,651 4381 NICOLS ROAD 10-16820-010-02 3.7 $1,938 $7,171 90 $96 $8,595 $15,766 Subtotal 11.8 $22,870 195 $18,630 $41,500 Totals 24.5 $38,170 195 $18,630 $56,800 Glory Drive 173 MM ~ gs PO I R B R . J ■cIT HALL L 9y r \N~~~~ DEERW OD DR. rr O Q O K Z S Q K a IFFLEY ROAD DIFFLEY ROAD / Y Irlll = I Y U Q GLORY ~ DR. ¢ W a Project Location U_ CEDAR RIDGE CIR. ll.i SRALE LN. O Q w 44 ROAp co O U J I- p k4 O Z v U CL L) _j r-ICLIF ROAD 5 CLIFF ROAD m WAU*N NEIGW PARK NANCY CIR. PIN OAK DR. ~v 0 COVINGTON LLJ X Q U Z W Q Z C9 2 p O J [7~ APPLE VALLEY I G:\Project & Contract Information\0963-Nicols Rd-Nancy Cir\FeasibilityReport\location mop.dwg 9/13/07 Glory Drive & Cedar Ridge Cir. 4t" City of Eap Neighborhood Street Revitalization Fig. 1 Engineering Department Location Map - Project 954 _ MARBLE- LN. - NORTH ® - - _ 1 300' ! GLORY DR. 2180 r Peace Reformedr Church ~ Q 12.7 Acres ~e®®® imp - O : i- Q 3.7 Acres - o, LL 1.0 Acres 1.0 Acres _ I Lot 1, Cedar Blk Ridge 2nd 4355 p 2189 Q ' CEDAR RIDGE ~ i a O ~ 'i I I 1 Lot 2, Blk 1 _ i Cedar Ridge 2nd 4381 Q - - ❑ 2.4 Acres 3.7 Acres SHALE 1 - _ - LEGEND ® ® ® ASSESSMENT AREA STREET IMPROVEMENTS i • CONCRETE ENTRANCE REPLACEMENT G:Project & Contract Info\0963\Fesibility Report\FIG_2AA Glory Drive & Cedar Ridge Cir. City Of Eno l ,`Neighborhood _Street Revitalization Fig. 2 Engineering Department 1 Project 954 Assessment Area 50' ROW (60') 32' F-F (44' F-F) V' ;a•Y Y. ~Sa ^:ri 1r~~+';L'; •C. •ti:•. :.ri"s l•i r. 3" BITUMINOUS SURFACE EX. 8618 CURB 6"-8" CL. 5 AGGREGATE BASE & GUTTER Existing Typical Section Glory Drive & (Cedar Ridge Cir. ) 50' ROW (60') 32' F-F EDGE MILL (44' F- F) (6'-8' wide) Typ. 11/2' WEAR COURSE BITUMINOUS OVERLAY •1~ REPLACE EX. CURB & GUTTER AS DIRECTED BITUMINOUS TACK COAT 3" BITUMINOUS SURFACE 6"-8" CL. 5 AGGREGATE BASE Bituminous Street Overlay Proposed Typical Section 10-16-07 Glory Drive & Cedar Ridge Cir. City of Ea~af Neighborhood Street Revitalization Fig.3 Engineering Department \ Typical Section Project 954 Agenda Information Memo December 18, 2007 Eagan City Council Meeting H PROJ 955, SAFARI ESTATES STREET IMPROVEMENTS ACTION TO BE CONSIDERED: Approve Project 955 (Safari Estates - Street Improvements) and authorize the preparation of detailed plans and specifications. FACTS: • Since 1990, the City has implemented a comprehensive Pavement Management Program that provides timely pavement rehabilitation to our local streets, significantly extending their overall life expectancy. During these past eighteen years, the City has rehabilitated approximately 96 miles of local streets. • The resurfacing of the streets within the Safari Estates neighborhood, located west of Galaxie Avenue, south of Cliff Road has been programmed for 2008 in the City's 5- Year Capital Improvement Program. • On June 19, 2007, the City Council authorized the preparation of a feasibility report identifying the scope, cost, financing and schedule for the rehabilitation of these streets. • On November 20, 2007, the feasibility report for Project 955 was presented to the City Council and a Public Hearing was scheduled for December 18 to formally present and discuss the report with the adjacent property owners. • An informational neighborhood meeting was held on December 11 for the adjacent property owners and representatives to discuss the proposed improvements. Of the 62 total properties (all single-family) proposed to be assessed under this improvement, 2 residents representing 1 property attended the informational meeting. • All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. ATTACHMENTS: p • Feasibility Report, pages l7 through / . • Neighborhood Meeting Minutes, page[T7and 177 an City of Report for Safari Estates Neighborhood Street Revitalization City Project No. 955 December, 2007 P 1-79 Safari Estates City of all Mike Maguire December 11, 2007 MAYOR Honorable Mayor and City Council City of Eagan - Paul Bakken 3830 Pilot Knob Road Peggy Carlson Eagan, MN 55122 Cyndee Fields Meg Tilley Re: Safari Estates Street Revitalization City Project No. 955 COUNCIL MEMBERS Dear Mayor and City Council: Thomas Hedges CITY ADMINISTRATOR Attached is our report for the Safari Estates Street Revitalization, City Project No. 955. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at your convenience to review and discuss the contents of this report. MUNICIPAL CENTER Sincerely, 3830 Pilot Knob Road d~Ti~t~~t Eagan, MN 55122-1810 ohn P. Gorder, P.E. 651.675.5000 phone Assistant City Engineer 651.675.5012 fax 651.454.8535 TDD I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of MAINTENANCE FACILI Y Minnesota. 3501 Coachman Point Eagan, MN 55122 John P. Gorder 651.675.5300 phone 651.675.5360 fax Date: Reg. No. 22813 651.454.8535 TDD Reviewed By: www.cityofeagan.com c~ Dept. of Publ Works Date: Reviewe~l,B . Date: THE LONE OAK TREE Finance Dept. The symbol of strength and growth in our community. 1-19 Safari Estates TABLE OF CONTENTS Letter of Transmittal/Certification Table of Contents Page Introduction ...........................................................................................................................................1 Scope .......................................................................................................................................................2 Feasibility and Recommendations ........................................................................................................3 Street Evaluation """"..""..3 Proposed Improvements .......................................................................................................................4 Rain Gardens/ Infiltration Areas .........................................................................................................6 Easements/Permits 7 Assessments .......................................77 Low Density Residential Assessment Financing Options ............................................................................................................8 Revenue Source ......:..............................................................................................................................9 Project Schedule .....................................................................................................................................9 LIST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Appendix C Figures - 1 Location Map - 2 Street Improvement/Assessment Area Map - 3 Typical Section - Overlay 'g~ Safari Estates December 2007 Neighborhood Street Revitalization Safari Estates Eagan, Minnesota Introduction/ History As a part of Eagan's Pavement Management Program, (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The approximately 0.7 miles of 32' wide local residential streets within the Safari Estates neighborhood area are identified for street overlay improvements in 2008. Figure 1, located in Appendix C, illustrates the project location. The streets within the neighborhood were constructed in 1980. Based on the data and engineering/ best management practices available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (at 5 to 7 years, again at 12 to 14 years) with a bituminous overlay at approximately 20 years. Overlaying these roadways located within the project area, which are in the 25 to 30 year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the underlying street. Safari Estates Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the street pavements. The streets in the neighborhood were seal coated various times between 1989 and 1998. The Public Works maintenance program typically includes patching and refurbishing during the construction season two years prior to the overlay. The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration, as necessary. These repairs alone will not substantially extend the life expectancy of the street pavements if not combined with the proposed structural bituminous overlay proposed with this project. The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer) in the project area and determined the system is in good working order and that no major repairs are necessary. Scope This project provides for resurfacing (edge mill and overlay) approximately 0.7 miles of roadways. Figure 2, located in Appendix C, illustrates the project area. Included in this project is the replacement of the damaged curb and gutter, adjustments and/or replacement to sanitary/storm sewer utility castings, water gate valves, street signage, and pedestrian ramps. Safari Estates Page 2 Feasibility and Recommendations This project is necessary to prevent further decay of the pavement section, create a safer driving surface, increase ride-ability and add structural strength. This project is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of these streets. By resurfacing all of the streets within the neighborhood at one time, an economy of scale benefit will be realized. This project is feasible from an engineering standpoint in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five Year Capital Improvement Plan (2008 - 2012) for the City of. Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report. Street Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PCI Recommended Improvement 56 - 100 Routine Maintenance/Crack Seal/Seal Coat 36 - 55 Patch/Repair and/or Overlay 0-35 Reconstruct The 2007 PCI rankings for the Safari Estates Addition has a neighborhood weighted average pavement condition rating of 49 which falls in the rankings of the "Patch/Repair and/or Overlay" category. Therefore, with this rating and the age of the streets, the 2008 construction season is the optimal time to construct the bituminous overlay on these streets. Safari Estates 193 Page 3 Proposed Improvements Pavement - The proposed street improvements are shown in Figure 3. The existing street section consists of 3" bituminous pavement supported by 4" to 6" gravel base. The existing bituminous surface will be milled adjacent to the existing curb and gutter (6'-8' wide) to accommodate a - 11/2-inch bituminous overlay. The overlay, combined with . the existing street section, will provide a -street section _ consistent with current City standards for a residential street. The combination of patching and overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Bituminous overlays will show some continued frost movements and reflective cracking consistent with the underlying pavement. Routine maintenance will still need to continue under the City's Pavement Management Program. Concrete curb & gutter - Damaged curb and gutter will be replaced if severely cracked, spalled, or settled. It is estimated that approximately 20% of the existing concrete curb and gutter will have to be replaced. Boulevard sod will be removed and replaced by a new 2' wide roll behind each section of curb and gutter that is replaced. While the contractor who performs the work is responsible for it's establishment in the first 30 days after placement, adjacent residents are encouraged to consistently water the new sod to help ensure its growth. A guide to maintenance of the sod will be distributed to the residents prior to this construction activity. Signage - All traffic control and street identification signage within the project limits will be replaced due to diminished reflectivity, deteriorated support posts, and the signs or posts no longer meeting City and State standards. Safari Estates [L Page 4 Sidewalk/ Path Pedestrian Ramps - Revisions to the Americans with Disabilities Act (ADA) requires jurisdictional agencies to provide detectable warnings at all existing pedestrian ramps of sidewalks and paths with public streets that are improved, including mill & overlay improvements. The most common method of providing this detectable warning is through the installation of truncated domes a - minimum of two feet in length across the width of all pedestrian ramps. This project provides for the installation of one truncated dome pedestrian ramp on the bituminous path at Safari Circle at Galaxie Avenue. Example of a truncated dome pedestrian ramp Mailbox Repair - Some mailboxes within the Safari Estates neighborhood have been identified ~ _ - .nar.m..MV« as "at risk" of being damaged during winter snow O-°a loses Addm.. mrrt e. - W. a ea.nm wHei rams approacne. in lows a and ice operations by the City Street Maintenance (or m M fm. wn.r. lro+es s.erso.ei. Department. These mailboxes were installed too Front of Mall Boy Behind Beck of Curb low or close to the curb, or aged and deteriorated so that they may not withstand the impact of the snow from a plow. City staff is communicating to homeowners through mailing about these mailbox - to of Pape Boxes ~IuILOilt problems, especially in the proposed 2008 street ~n~ P~ revitalization neighborhoods. Homeowners with ,y "Safety Clear at-risk mailboxes will have the option of repairing Zone" , sED the boxes individually, or by signing a waiver to Alk, MAIL & PAPER BOX rUh allow the City to repair and the cost assessed to 2S ~~wkee INSTALLATION GUiDELMES M6 610 Enai rkV Dep.ronere the property. Safari Estates / Page 5 ~ y. ,fizz E EI Example of a recent street overlay project in Eagan (St. Francis Woods, 2005) Rain Gardens/ Infiltration Areas Reducing storm water runoff volumes and re-charging the groundwater system through infiltration has recently been emphasized at the local, state, and federal levels of government. At time of development of neighborhoods such as Safari F Estates, provisions for reducing the amount of storm water runoff from impervious surfaces, such as yard s:•.,,:..; rain gardens and infiltration areas were not considered. Neighborhood ,k street revitalization projects as proposed under this project provide an opportunity to investigate potential added storm water runoff controls. City staff has presented} information on the benefits and features of rain gardens to area residents to solicit interest, as part of recent public notices and informational meetings for this project. If residents are interested, City staff will provide Safari Estates Page6 educational materials and review specific properties for the feasibility of rain garden installations. Easement/Permits All work will be in the public right-of-way. No additional easements will be necessary. It is anticipated that no permits will be required for the resurfacing project. Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2008 construction costs and include a 5% contingency and indirect cost of 30%, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: • Edge Mill and Overlay W/Signage $ 110,200 • Repair Existing Concrete Curb & Gutter $ 78,850 Total Project Cost 18$ 9,050 Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Special Assessment Policy for a mill and overlay improvement for local streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. City Special Assessment Policy Assessment Ratio Property City Mill and Overlay/ Signage Low Density Residential (R-1,2,3) 50% 50% Repair Existing Concrete Curb and Gutter 0% 100% Safari Estates Low Density Residential Lots (R-1, R-2, R-3) - All residential equivalent properties (62 Total, all single-family) as shown on Figure 2, having direct driveway access on to the streets to be improved are proposed to be assessed, based on the amount of front footage adjacent to the streets within the project. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for residential properties (R-1, R-2, R-3) based on a normal residential width street (32 feet). The estimated cost per residential lot equivalent to be assessed based on the City Assessment Policy is $732 per Single Family Lot and is calculated as follows: 1) Total Assessable Front Footage = 6,253 f.f. w/ access/ 7,584 total f.f. = 82.4% 2) [$110,200 (Mill & Overlay Cost + Signage Cost) x 50% x 82.4%] _ $45,400 [Total Residential Assessment (R-l, 2, 3)] 3) $45,400 (Total Residential Assessment) $732 / lot 62 Single Family Residential Lots Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment will be spread over five years with the interest determined by the results of the bond sale used to finance the improvements. The following payment schedule will result based on an estimated 6% interest for the assessed amounts: Single Family Residential Lot = $732 Principal Interest Cost Per Year Per Year Per Year First Year $ 146 $44 $190 Fifth Year $ 146 $9 $155 Safari Estates I0 Page R Revenue Source A summary of revenue sources is listed below: Project Cost Property Assessment City Contribution Mill and Overlay $110,200 $45,400 ($64,800) Repair Existing Curb $78,850 -0- ($78,850) Totals $189,050 $45,400 ($143,650) The City's Major Street Fund will finance the estimated project deficit of $143,650 (76% of total). Project Schedule - Present Feasibility Report to City Council/ Order Public Hearing ......................................................November 20, 2007 Neighborhood Meeting December 11, 2007 Public Hearing December 18, 2007 Approve Plans and Specifications January, 2008 Award Contract February, 2008 Project Completion August, 2008 Final Cost Report September, 2008 Final Assessment Hearing Fall, 2008 First Payment Due with Property Tax Statement ..................................May 15, 2009 Safari Estates Appendix A -Street Overlay - City Project No. 955 Preliminary Cost Estimate Safari Estates 1. Bituminous Street Overlay Est. Unit Est. Item Unit Qty. Price Cost Mobilization L.S. 1 $2,500.00 $2,500 Mill Bituminous Pavement S.Y. 5510 $1.15 $6,340 Type 2350/60 Wear Course Mixture Ton 1200 $45.00 $54,000 Bituminous Material for Tack Coat Gal. 650 $2.00 $1,300 Manhole w/ Casting Each 1 $1,500.00 $1,500 Adjust Water Valve Box - Riser Adjustment Each 6 $175.00 $1,050 Adjust Frame & Ring Casting (Manhole) Each 20 $400.00 $8,000 MH Riser Installation Each 1 $140.00 $140 Replace Traffic & Street Signs L.S. 1 $3,900.00 $3,900 Traffic Control L.S. 1 $2,000.00 $2,000 Subtotal $80,730 +5% Contingencies $4,040 Subtotal $84,770 + 30% Indirect Costs $25,430 TOTAL- STREET $110,200 II. Repair Existing Concrete Curb & Gutter Est. Unit Est. Item Unit Qty. Price Cost Remove Concrete Curb and Gutter L.F. 1600 $5.00 $8,000 D412 Concrete Curb and Gutter L.F. 1600 $20.00 $32,000 Remove Concrete Valley Gutter S.Y. 10 $20.00 $200 7" Concrete Valley Gutter S.Y. 10 $50.00 $500 Remove & Replace CB Casting Each 1 $500.00 $500 Adjust Frame & Ring Casting (C.B) Each 11 $300 $3,300 Sod w/Topsoil S.Y. 430 $12.00 $5,160 Bituminous Driveway Patching S.Y. 110 $24.00 $2,640 Bituminous Path Patching S.Y. 15 $26.00 $390 Bituminous Street Patching Ton 50 $90.00 $4,500 Safari Estates 1 76 Truncated Dome Detectable Warning Paver (2x2) S.F. 8 $40.00 $320 4" Concrete Ped Ramp w/ Wet Cast for Truncated Dome Inset S.F. 50 $5.00 $250.00 Subtotal $57,760 +5% Contingencies $2,890 Subtotal $60,650 + 30% Indirect Costs $18,200 TOTAL- CURB $78,850 Total Proiect Cost $189,050 Safari Estates ~~1 Appendix B - City Project No. 955 Preliminary Assessment Roll Safari Estates Street Overlay Address P.I.N. Lot Lot Total Equivalents Assessment 1 SAFARI PASS 4829 Safari Pass 10-75850-010-01 1 $732 $732 f 4836 Safari Pass 10-65850-020-02 1 $732 $732 4835 Safari Pass 10=75850-020-01- 1 $732 $732 4841 Safari Pass 10775850-030-01 1 $732 $732 4842 Safari Pass 10-65850-030-02- 1 $732 $732 4847 Safari Pass 10-75850-040-01 1 $732 $732 4848 Safari Pass 10-65850-040-02 1 $732 $732 4853 Safari Pass 10-75850-050-01 1 $732 $732 4859 Safari Pass 10-75850.060-01 1 $732 ; $732 4860 Safari Pass 10-65850-060-02 1 $732 $732 4863 Safari Pass 10-75850-070-01 1 $732 $732 4866 Safari Pass 10-65850-070-02 1 $732 $732 4867 Safari Pass 10-75850-080-01 1 $732 $732 4871 Safari Pass 10-75850-090-01 1 $732 $732 4872 Safari Pass 1045850-080-02 1 $732 $732 4875 Safari Pass 10-75852-070-03 1 $732 $732 i 4878 Safari Pass 10-65850-090-02 1 $732 $732 4883 Safari Pass 10-75852-090-02 1 $732 $732 4895 Safari Pass 10-75850-030-02 1 $732 $732 4900 Safari Pass 10-65850-1,60 01 1 $732 $732 4901 Safari Pass 10=75850-020 02~` 1 $732 ' $732 4909 Safari Pass 10.75850-010-02 1 $732 $732 4920 Safari Pass 10-65850-170-01 1 032 $732 4940 Safari Pass 10-65850-180-01 1 $732 $732 4960 Safari Pass 10-65850-190-01 1 $732 $732 4980 Safari Pass 1065850=200-01. 1 $732 $732 4990 Safari Pass 10-65850-210-01 1 $732 $732 Subtotal = 27 SAFARI TRAIL 1925 Safari Trail 10-65850-220-02 1 $732 $732 1926 Safari Trail 10=65850-010-01 1 $732 $732 1929 Safari Trail 10-65850-230-02 . 1 $732 $732 1930 Safari Trail 10-65850-020-01 1 $732 $732 1943 Safari Trail 10-65850-110-02 1 $732 $732 1944 Safari Trail 10-6585.0=141-01 1 $732 $732 1947 Safari Trail 10=65850-100-02 ' 1 $732 $732 1952 Safari Trail 10-65850-150-01 1 $732 $732 Subtotal 8 SAFARI COURT NORTH 4840 Safari 0. N. 10-65850-180-02 1 $732 $732 Safari Estates I l 4841 Safari Ct. N. 10-65850-170-02 1 $732 $732 4844 Safari Ct. N. 10-65850-190.02 1 $732 $732 4845 Safari Ct. N. 10-65850-160-02 1 $732 $732 4850 Safari Ct. N. 10-65850-200-02 1 $732 $732 4851 Safari Ct. N. 10-65850-15.0-02 1 $732 $732 4859 Safari Ct. N. 10-65850-140-02 1 $732 $732 4862 Safari Ct. N. 10-65850.210-02 1 $732 $732 f 4867 Safari Ct. N. 10-65850-130-02 1 $732 $732 4874 Safari Ct. N. 10-65850-240-02 1 $732 $732 4875 Safari Ct. N. 10-65850-120-02 1 $732 $732 6 Subtotal 11 f SAFARI COURT PSOUTH 4885 Safari Ct. S. 10-65850-120-01 1 $732 $732 4886 Safari Ct. S. 10-65850-030701 1 $732 $732 4895 Safari Ct. S. 10-65850-110-01 1 $732 $732 4902 Safari Ct. S. 10-65850-040-01 1 $732 $732 4905 Safari Ct. S. 10-65850-100-01 1 $732 $732 s 4915 Safari Ct. S. 10-65850-090-01 1 $732 $732 j 4916 Safari Ct. S. 10-658507050701 1 $732 $732 4924 Safari Ct. S. 10-65850-060-01 1 $732 $732 4925 Safari Ct. S. 10-65850-080-01 1 $732 $732 4932 Safari Ct. S. 10-65850-070-01 1 $732 $732 Subtotal 10 SAFARI CIRCLE 4963 Safari Cr. 10-65850-240-01 1 $732 $732 4964 Safari Cr. 10-65850-250-01 1 .$732 $732 4977 Safari Cr. 16-65850-230-01 1 $732 $732 4978 Safari Cr. 10-65850-260-01 1 $732 $732 4986 Safari Cr. 10765850-270-01 1 $732 $732 4991 Safari Cr. 10-6585.0.220-01 1 $732 $732 Subtotal 6 Grand Total 62 $45,400 Safari Estates l93 Q ~ Ll~J N WE NS SILVER BELL RD. No. ! CI 35 DEERI o 0 Z x p IFFLEY ROAD DIFFLEY ROAD o: I t Y z o_ Q S o~ Y U W ° ~ m It s NQ 4rO~P ~NN LL LL 1 Q O IU Q Z 0 K o O z Y a J U x CLIFF ROAD m U CLIFF ROAD Ci WALDEN cc NEIGNTS s4 } PARK fy® Z x 0 3h~ O0 ~P COVINGTON Project Location o 0 o k K s r O a to Z Y H APPLE VALLEY ° a to/10/07 Safari Estates City of Faun f Neighborhood Street Revitalization Fig. 1 Engineering Department / ! Location Map - Project 955 4829 483 I 4841 484 o III 4853 4859 4863 483 ' 4867 O - 4830 487/1 l > 484 4875 1 ~4/84 4841 4854 84 4860 Q 4840 l X4883 4861, v 4878 D 485 y 4895 4672 ' 4867 4901 4909 1943 OP \ 4850 4844 ' 1952 4875' rr 4862 4900 1929 1944 1925 Jr/ 4874 % 4885 Co 920 - 4886 vJ 4895 , - - - - / I ~Q r^ 1930 , ' \ Q 4905 vJ 1926 4902 4915-- 4940 _ . LLLrrr"' / 4916 ^ 4925Q w CU (n m(A I 10 U ~y 4960 4924 Q LL 0 4932 4963 D Cu LL N Q 4964 O C)Z - M v 4980 4978 N OA 4977 , i 4986 4990 4991 -7qQ! LEGEND Apple Valley o• ®m ® ASSESSMENT AREA ® STREET IMPROVEMENTS Q PEDESTRIAN RAMP 11-14-07 Safari Estates City of E*n Neighborhood Street Revitalization Fig. 2 Engineering Department Project 955 - Assessment Area 60' ROW 32' (F-F) ~'•r• Y 2` :.e Y'" 4,: 7ri.+'~ti•~[`''~Zy I-TC~~+'.:•Y,. 3" BITUMINOUS SURFACE EX. D412 CURB 4"-6"CL. 5 AGGREGATE BASE & GUTTER Existing Typical Section 60' ROW 32' (F-F) EDGE MILL (6'-8' wide) Typ. 11/2' WEAR COURSE BITUMINOUS OVERLAY i REPLACE EX. CURB & GUTTER AS DIRECTED BITUMINOUS TACK COAT 3" BITUMINOUS SURFACE 4"-6" CL. 5 AGGREGATE BASE Bituminous Street Overlay Proposed Typical Section 10-16-07 Safari Estates City of ~flno G Neighborhood Street Revitalization Fig.3 Engineering Department l ! Project 955 -Typical Sections CITY PROJECT NO 955 INFORMATIONAL NEIGHBORHOOD MEETING SAFARI ESTATES STREET REVITALIZATION TUESDAY, DECEMBER 11, 2007 7:30 P.M. EAGAN ROOM Attendance: John Gorder, Assistant City Engineer, 2 residents representing 1 property (see attached sign-in sheet). A. Presentation of Project Details • Gorder welcomed the residents and provided project presentation, including details such as construction, costs, schedule and assessments. He also provided information regarding incorrectly placed mailboxes that are at risk for snow plow damage, and rain gardens. B. Questions/ Comments We are very interested in a rain garden, and wish to be considered for construction in the boulevard area of my yard. City Water Resources staff will contact you to evaluate the appropriateness of rain garden installation, and City participation if this is a good location. The meeting adjourned at 8:00 p.m. G:Proj-Conti 953/Minutes lq 7 NEIGHBORHOOD MEETING Safari Estates Project No. 955 Tuesday, December 11, 2007 City of f Ea~d 7:30 p.m. NAME ADDRESS IS- f l 2. Ze 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. G:FORMS/SIGN-IN.Sheet / 70 Agenda Information Memo December 18, 2007 Eagan City Council Meeting 1. PROJ 956, BRIAR HILLS STREET IMPROVEMENTS ACTION TO BE CONSIDERED: Approve Project 956 (Briar Hills - Street Improvements) and authorize the preparation of detailed plans and specifications. FACTS: • Since 1990, the City has implemented a comprehensive Pavement Management Program that provides timely pavement rehabilitation to our local streets, significantly extending their overall life expectancy. During these past eighteen years, the City has rehabilitated approximately 96 miles of local streets. • The resurfacing of the streets within the Briar Hill 1St/ 2°d/ 4th Additions neighborhood, located south of Silver Bell Road, between Blackhawk Road and Cedar Grove Parkway has been programmed for 2008 in the City's 5-Year Capital Improvement Program. • On June 19, 2007, the City Council authorized the preparation of a feasibility report identifying the scope, cost, financing and schedule for the rehabilitation of these streets. • On November 20, 2007, the feasibility report for Project 956 was presented to the City Council and a Public Hearing was scheduled for December 18 to formally present and discuss the report with the adjacent property owners. • An informational neighborhood meeting was held on December 12 for the adjacent property owners and representatives to discuss the proposed improvements. Of the 116 total properties (all townhomes) proposed to be assessed under this improvement, 2 residents representing 1 property attended the informational meeting (see attached meeting minutes). • All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. ATTACHMENTS: • Feasibility Report, page hrouglfw • Neighborhood Meeting Minutes, page and< J - . ~ q9 City of Ea an Report for Briar Hill Neighborhood Street Revitalization City Project No. 956 December, 2007 City of all Mike Maguire December 12, 2007 MAYOR Honorable Mayor and City Council City of Eagan Paul Bakken 3830 Pilot Knob Road Peggy Carlson Eagan, MN 55122 Cyndee Fields Meg Tilley Re: Briar Hill Street Revitalization City Project No. 956 COUNCIL MEMBERS Dear Mayor and City Council: Thomas Hedges CITY ADMINISTRATOR Attached is our report for the Briar Hill Street Revitalization, City Project No. 956. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at your convenience to review and discuss the contents of this report. MUNICIPAL CENTER Sincerely, 3830 Pilot Knob Road Z''1 Eagan, MN 55122-1810 John P. Gorder, P.E. 651.675.5000 phone Assistant City Engineer 651.675.5012 fax 651.454.8535 TDD I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of MAINTENANCE FACILITY Minnesota. 3501 Coachman Point Eagan, MN 55122 ( John P. Gorder 651.675.5300 phone 651.675.5360 fax Date: Reg. No. 22813 651.454.8535 TDD Reviewed By: www.cityofeagan.com Date: 1 -7i Dept. of Public orks Reviewed Date: THE LONE OAK TREE Finance Dept. The symbol of strength and growth in our community. ~o l TABLE OF CONTENTS Letter of Transmittal/Certification Table of Contents Page Introduction ...........................................................................................................................................1 Scope ......................................................................................................................................................2 Feasibility. and Recommendations ........................................................................................................3 Street Evaluation ..................:..................................3 Proposed Improvements .......................................................................................................................4 Rain Gardens/ Infiltration Areas .........................................................................................................6 Easements/Permits ................................................................................................................................6 Cost Estimate 6 Assessments ...........................................................................................................................................7 Low Density Residential 7 Assessment Financing Options ............................................................................................................7 Revenue Source .....................................................................................................................................8 Project Schedule ...............................................................................9 LIST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Appendix C Figures - 1 Location Map - 2 Street Improvement/Assessment Area Map - 3 Typical Section - Overlay December 2007 Neighborhood Street Revitalization Briar Hill Eagan, Minnesota Introduction/ History As a part of Eagan's Pavement Management Program, (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The approximately 0.3 - miles of 32' wide local residential streets within the Briar Hill neighborhood :area are identified for street overlay improvements in 2008. Figure 1, located in Appendix C, illustrates the project location. The streets within the neighborhood were constructed in 198.1, 1982,.and 1983. Based on the data and engineering/ best management practices available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (at 5 to 7 years, again at 12 to 14 years) with a bituminous overlay at approximately 20 to 25 years. Overlaying these roadways located within the project area, which are mainly in the 25 year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the underlying street. Briar Hill Pa?e 1 Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the street pavements. The streets in the neighborhood were seal coated various times between 1987 and 1995. The Public Works maintenance program typically includes patching and refurbishing during the construction season two years prior to the overlay. The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration, as necessary. These repairs alone will not substantially extend the life expectancy of the street pavements if not combined with the proposed structural bituminous overlay proposed with this proj ect. The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer) in the project area and determined the system is in good working order and that no major repairs are necessary. Scope This project provides for resurfacing (edge mill and overlay) approximately 0.3 miles of roadways. Figure 2, located in Appendix C, illustrates the project area. Included in this project is the replacement of the damaged curb and gutter, adjustments and/or replacement to sanitary/storm sewer utility castings, water gate valves, street signage, and pedestrian ramps. Briar Hill Page 2 Feasibility and Recommendations This project is necessary to prevent further decay of the pavement section, create a safer driving surface, increase ride-ability and add structural strength. This project is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of these streets. By resurfacing all of the streets within the neighborhood at one time, an economy of scale benefit will be realized. This project is feasible from an engineering standpoint in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five Year Capital Improvement Plan (2008 - 2012) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report. Street Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PCI Recommended Improvement 56 100 Routine Maintenance/Crack Seal/Seal Coat 36 55 Patch/Repair and/or Overlay 0r, 5 Reconstruct The 2007 PCI rankings for the Briar Hill has a neighborhood weighted average pavement condition rating of 32 which falls just below the "Patch/Repair and/or Overlay" category. With planned repairs of the existing pavement section under this project, the condition of the pavement will reach the "Patch/Repair and/or Overlay" category. Therefore, with this rating and Briar Hill Page 3 the age of the streets, and the planned repairs, the 2008 construction season is the critical time to construct the bituminous overlay on this street. Proposed Improvements Pavement - The proposed street improvements are shown in Figure 3. The existing street section consists of 3" bituminous pavement supported by 4" to 6" gravel base andI granular sub grade material. The existing bituminous = surface will be milled adjacent to the existing curb and gutter (6'-8' wide) to accommodate a 1'/2-inch bituminous overlay. Existing pavement sections in poor condition will be removed and replaced. The overlay, combined with the existing street section, will provide a street section consistent with current City standards for a residential street. The combination of patching and overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Bituminous overlays will show some continued frost movements and reflective cracking consistent with the underlying pavement. Routine maintenance will still need to continue under the City's Pavement Management Program. Concrete curb & gutter - Damaged curb and gutter will be replaced if severely cracked, spalled, or settled. It is estimated that approximately 25% (0.2 miles) of the existing concrete curb and gutter will have to be - replaced. Boulevard sod will be removed and replaced by a new 2' wide roll behind each section of curb and gutter that is replaced. While the contractor who performs the work is responsible for it's establishment in the first 30 days after placement, adjacent residents are encouraged to consistently water the new sod to help ensure its growth. A guide to maintenance of the sod will be distributed to the residents prior to this construction activity. Briar Hill Page 4 Signage - All traffic control and street identification signage within the project limits will be replaced due to diminished reflectivity, deteriorated support posts, and the signs or posts no longer meeting City and State standards. Sidewalk/ Path Pedestrian Ramps - Recent revisions to the Americans with Disabilities Act (ADA) requires jurisdictional agencies to provide detectable warnings at all existing pedestrian ramps of sidewalks and paths with public streets that are improved, including mill & overlay improvements. The most common method of providing this detectable warning is through the installation of truncated domes a ' minimum of two feet in length across the, width of all pedestrian ramps. This project provides for the installation of six truncated r dome pedestrian ramps on the bituminous paths on local intersecting streets at Silver Bell Road. Example of a truncated dome pedestrian ramp e e• Example of a recent street overlay project in Eagan (St. Francis Woods, 2005) Briar Hill Page 5 ab~ Rain Gardens/ Infiltration Areas Reducing storm water runoff volumes and re-charging the groundwater system through infiltration has recently been emphasized at the local, state, and federal levels of government. At time of development of neighborhoods such as Briar Hill, provisions for reducing the amount of storm water runoff from impervious surfaces, such as yard rain gardens and infiltration areas were not considered. Neighborhood street revitalization projects as proposed under this project provide an opportunity to investigate potential added storm water runoff controls. City staff will present information on the benefits and features of rain gardens to area residents to solicit interest, as part of the public notices and informational meetings for this project. If residents are interested, City staff will provide educational materials and review specific properties for the feasibility of rain garden installations. Easement/Permits All work will be in the public right-of-way. No additional easements will be necessary. It is anticipated that no permits will be required for the resurfacing project. Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2008 construction costs and include a 5% contingency and indirect cost of 30%, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: Briar Hill O U Page 6 • Edge Mill and Overlay W/Signage $ 52,920 • Repair Existing Concrete Curb & Gutter $ 44,100 Total Project Cost $ 97,020 Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Special Assessment Policy for a mill and overlay improvement for local streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. City Special Assessment Policy Assessment Ratio Property City Mill and Overlay/ Signage • Low Density Residential (R-1,2,3) 50% 50% Repair Existing Concrete Curb and Gutter 0% 100% Low Density Residential Lots (R-1, R-2, R-3) - All residential equivalent properties (116 Total, all townhomes) as shown on Figure 2, having driveway' access on to the streets to be improved are proposed to be assessed, based on the amount of front footage adjacent to the streets within the project. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for residential properties (R-1, R-2, R-3) based on a normal residential width street (32 feet). The estimated cost per residential lot equivalent, to- be assessed based on the City Assessment Policy is $228 per Townhome Lot and is calculated as follows: 1) [$52,920 (Mill & Overlay Cost + Signage Cost) x 50%] _ $26,460 [Total Residential Assessment (R-1, 2, 3)] 2) $26,460 (Total Residential Assessment) $228 / lot 116 Townhome Lots Briar Hill ~O / Page 7 Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment will be spread over five years with the interest determined by the results of the bond sale used to finance the improvements. The following payment schedule will result based on an estimated 6% interest for the assessed amounts: Townhome Lot = $228 Principal Interest Cost Per Year Per Year Per Year First Year $ 46 $14 $60 Fifth Year $ 46 $3 $49 Revenue Source A summary of revenue sources is listed below: Project Cost Property Assessment City Contribution Mill and Overlay $52,920 $26,460 ($26,460) Repair Existing Curb $445100 -0- ($44,100) Totals $97,020 $26,460 ($70,560) The City's Major Street Fund will finance the estimated project deficit of $70,560 (72% of total). Briar Hill Pale Pro'ect Schedule Present Feasibility Report to City Council/ Order Public Hearing ......................................................November 20, 2007 Neighborhood Meeting December 12, 2007 Public Hearing December 18, 2007 Approve Plans and Specifications January, 2008 Award Contract February, 2008 Project Completion August, 2008 Final Cost Report September, 2008 Final Assessment Hearing Fall, 2008 First Payment Due with Property Tax Statement ..................................May 15, 2009 Briar Hill 1'a2e 9 Appendix A -Street Overlay - City Project No. 956 Preliminary Cost Estimate Briar Hill 1. Bituminous Street Overlay Est. Unit Est. Item Unit Qty. Price Cost Mobilization L.S. 1 $2,500.00 $2,500 Mill Bituminous Pavement S.Y. 2650 $1.15 $3,050 Type 2350/60 Wear Course Mixture Ton 600 $45.00 $27,000 Bituminous Material for Tack Coat Gal. 300 $2.00 $600 Adjust Water Valve Box - Riser Adjustment Each 3 $175.00 $530 Repair Valve To Section w/ cover Each 2 $275.00 $550 Adjust Frame & Ring Casting (Manhole) Each 3 $400.00 $1,200 MH Riser Installation Each 1 $140.00 $140.00 Traffic Control L.S. 1 $2,000.00 $2,000 Replace Traffic & Street Signs L.S. 1 $1,200.00 $1,200 Subtotal $38,770 +5% Contingencies $1,940 Subtotal $40,710 + 30% Indirect Costs $12,210 r7 TOTAL- 11; $52,920 II. Repair Existing Concrete Curb & Gutter Est. Unit Est. Item Unit Qty- Price Cost Remove Concrete Curb and Gutter L.F. 1000 $5.00 $5,000 D412 Concrete Curb and Gutter L.F. 1000 $15.00 $15,000 Remove Valley Gutter S.Y. 10 $20.00 $200 7" Concrete Valley Gutter S.Y. 10 $50.00 $500 Adjust Frame & Ring Casting (C.B) Each 4 $300.00 $1,200 Sod w/To soil S.Y. 270 $12.00 $3,240 Bituminous Driveway Patching S.Y. 70 $26.00 $1,820 Bituminous Street Patching Ton 5 $90.00 $450 Bituminous Path Patching S.Y. 15 $26.00 $390 Truncated Dome Detectable Warning Paver (2x2) S.F. 50 $40.00 $2,000 Briar Hill alp 4" Concrete Ped Ramp w/ Wet Cast for Truncated Dome Inset S.F. 500 $5.00 $2,500 Subtotal $32,300 +5% Contingencies $1,620 Subtotal $33,920 +;0% Indirect Costs $10,180 TOTAL - CURB $44,100 Total Project Cost $97,020 Briar Hill a 13 . Appendix B - City Project No. 956 Preliminary Assessment Roll Briar Hill Street Revitalization Address P.I.N. Lot Lot Total Equivalents Assessment I LAUREL COURT M 3801 Laurel Ct 10-149917020-0.1. 1 $228 $228 3802 Laurel Ct 10-14990-010-01 1 $228. $228 3803 Laurel Ct 10=14991-010-01 1 $228 $228 3804 Laurel Ct 10-14990-020-01 1 $228 $228 3805 Laurel Ct 10-14991-040-01 1 $228. $228 3806 Laurel Ct 10-14990-030-01 1 $228 $228 3807 Laurel Ct 1044991-030-01 1 $228 $228 3808 Laurel Ct 104,4990-040401 ? 1 $228 $228 3810 Laurel Ct 10-14990-050-01 ` 1 $228 $228 3811 Laurel Ct 10'-14991-060-01` 1 $228 $228 3812 Laurel Ct 10-14990460-01: - 1 $228 $228 3813 Laurel Ct 107149917Q50 0-W. 1 $228 $228 3814 Laurel Ct 107114990-070-01 1 $228 ' $228 3815 Laurel Ct 10-14991,-080-01 1 $228 $228 3816 Laurel Ct 10-14990-080=01 1 $228 $228 3817 Laurel Ct 1044991-070=01 1 $228 $228 3818 Laurel Ct 10-14990-090-01 1 $228 - $228 3819 Laurel Ct 1.0-14991;100=0.1 1 $228 $228 3820 Laurel Ct 10-14990=1"00=01 1 $228 $228 3821 Laurel Ct 10-14991-090=01 1 $228 $228 3822 Laurel Ct 10.10904:10-01 1 $228 $228 3823 Laurel Ct 10-149917,120-01 1 $228. $228 3824 Laurel Ct 10=14990-1:20' 01 1 $228 $228 3825 Laurel Ct 10=1:499.,7=110=01 1 $228 $228 3826 Laurel Ct 10-14990-180-01 ` 1 $228. $228 3828 Laurel Ct 1044990-200701 1 $228 $228 3830 Laurel Ct 10=14990-170.=01 1 $228, $228 3832 Laurel Ct 10-149906=1:90-0OJ 1 $228 $228 3833 Laurel Ct 1'0714991=140-0:1 ` 1 = $228 $228 3834 Laurel Ct 10-1.4990-130-01' 1 $228 $228 3835 Laurel Ct 10-14991-130-01 1 $228','' $228 3836 Laurel Ct 10=14990=140-01 1 $228:, $228 3837 Laurel Ct 10 ;T4991=160-01 1 $228 $228 3838 Laurel Ct 10,44090-150-01, 1 $228 $228 3839 Laurel Ct 10-14991-150-01 1 $228 $228 3840 Laurel Ct 10=14990.160-01 1 $228 $228 Subtotal 36 Briar Hill HEATHER DRIVE 3801 Heather Dr 10-14993-010-01 1 $228 $228 3802 Heather Dr 10-14993-010-02 _ 1 $228 $228 3803 Heather Dr 10=14993-020=01 1 $228 $228 3804 Heather Dr 10=14993-020-02. 1 $228 $228 3805 Heather Dr 10-14993-030-01 1 $228 $228 3806 Heather Dr 10-14993=030-02 1 $228 $228 3807 Heather Dr 10.14993=040-011 $228 $228 3808 Heather Dr 10-14993=040-02 . 1 $228 $228 3809 Heather Dr .19,-',14.991-05 0-01 1 $228 $228 3810 Heather Dr 10-14993'-050-02 1 $228 $228 3811 Heather Dr 10-14993;060-01 1 $228 $228 3812 Heather Dr 10.44993-060-02 1 $228 $228 3813 Heather Dr 10-14993-070-01 1 $228 $228 3814 Heather Dr 10-14993-070-02 1 $228 $228 3815 Heather Dr 10=14993-080-011 1 $228 $228 3816 Heather Dr 10-14993=080-02 1 $228 $228 3817 Heather Dr 1044993.-090-01 1 $228 $228 3819 Heather Dr 10414993-100-01 1 $228 $228 3821 Heather Dr 10-14993-110-01; 1 $228 $228 3823 Heather Dr 10-14993-120=01 . 1 $228 $228 3825 Heather Dr 10=14993-130-O1 1 $228 $228 3827 Heather Dr 10-1'4993=140-01- 1 $228 $228 3828 Heather Dr. .10=14993-500-011 1 $228 $228 3829 Heather Dr. 10-14993.150-01' 1 $228 $228 3831 Heather Dr. 10-,14993-160-01' 1 $228 $228 3832 Heather Dr. 10=.1.4993;-550-01 1 $228. $228 3833 Heather Dr. 10-14993470-01 1 $228 $228 3834 Heather Dr. 10=14993-560-01 1 $228 $228 3835 Heather Dr. 10-14993-180-01 1 $22.8. $228 3836 Heather Dr. 10-14993-530-01 1 $228 $228 3837 Heather Dr. 10-14993.-190701 1 $228 $228 3838 Heather Dr. 1014993:=540-01; 1 $228 $228 3839 Heather Dr. 10-14993'-200-01 1 $228 $228 3840 Heather Dr. 10-149,93=5.10-01 1 $228 $228 3841 Heather Dr. 10-14903-210-01 1 $228 $228 3842 Heather Dr. 10=14993'=520-01; 1 $228 $228 3843 Heather Dr. 10-14993;,-_220-01,. 1 $228 $228 3844 Heather Dr. 10-14993-490.-01 1 $228 $228 3845 Heather Dr. 10 14993=230-01 ` 1 $228 $228 3846 Heather Dr. 1044993-500701 1 $228 $228 3847 Heather Dr. 10-14993-240701` 1 $228 $228 3848 Heather Dr. 10-14993-4707"01 1 $228" $228 3849 Heather Dr. 10=14993-250-01 1 $228 $228 3850 Heather Dr. 10=14993=480-01 1 $228 $228 3851 Heather Dr. 10-14991-260-01 1 $228 $228 3852 Heather Dr. 1044993-450-01 1 $228 $228 3853 Heather Dr. 10-14993-270-01.,,-1 $228 $228 Briar Hill 3854 Heather Dr. 10-14993-460-01 1 $228 $228 3855 Heather Dr. 10-14993-280-01 1 $228- $228 3856 Heather Dr. 10-14993-430-01 1 $228 $228 3857 Heather Dr. 10-14993-290-01 1 $228 $228 3858 Heather Dr. 10'14993440-01 ' 1 $228 $228 3859 Heather Dr. 10.-14993-300-01 1 $228: $228 3860 Heather Dr. 10-14993-410-01 1 $228 $228 3861 Heather Dr. 1044993-310-01 1 $228._- $228 3862 Heather Dr. 10-14993420-01 1 $228. $228 3863 Heather Dr. 10-14993=320-01 1 $228;. $228 3864 Heather Dr. 10-14993-390-01 1 $228. $228 3865 Heather Dr. 10-14993=330-01= 1 $228$228 3866 Heather Dr. 10-14993-400-01 1 $228 - $228 3867 Heather Dr. 10-14993-340-01 1 $228 $228 3868 Heather Dr. 10-14993.370-01 1 $228 $228 3869 Heather Dr. 10-14993-350-01 1 $228 $228 3870 Heather Dr. 10-14993-380-01 1 $228 $228 3871 Heather Dr. 10-14993-360-01 1 $228 $228 Subtotal 65 WILLOW WAY 3800 Willow Way 10-14993-71001 1 $228 $228 3802 Willow Way 10-14993--72001 1 $228 $228 3804 Willow Way 10-14993-69001 1 $228 $228 3806 Willow Way 10-14993-70001 1 $228 ' $228 3808 Willow Way 10-14993-67001 1 $228: $228 3810 Willow Way 10=14993.68001 1 $228 $228 3812 Willow Way 10-14993.65001 1 $229 $228 3814 Willow Way 10-14993-66001 1 $228 $228 3816 Willow Way 10-14993-63001 1 $22$ ^ $228 3818 Willow Way 10-14993-64001' 1 $228 $228 .3820 Willow Way 107'1499,3-61001,. 1 $228 $228 3822 Willow Way 10-14993-62001 1 $228 $228 _ 3824 Willow Way 10-14993-60001 1 $228 $228 3826 Willow Way 10-14993-58001 1 $228 $228 3830 Willow Way 1014993-57001 1 $228 $228 Subtotal 15 Grand Total 116 $26,460 s A Briar Hill a~ ~e Q ~ L Zg 4 SILVER BELL RD. Project Location J ■CIT HALL L Y Q DEERW OD DR. zr 2 e Y U a J - co O Z 2 K a IFFLEY ROAD DIFFLEY ROAD Y Q i U m ~ W W ~ s LL ors O LLI SHALE LM. Q a Q O ROAa Z LU Y v N - 0 4 O U Z c a CLIFF ROAD m CLIFF ROAD DR. .~P COVINGTON Y of U U } 2 (UJ e = o ~ O J ~e APPLE VALLEY I io/is/o~ G:\Proiect do Contract Information\0959-Briar Hill\Feasibili Report\Loeation Plan Ah, Briar Hill 1 st, 2nd & 4th Additions 4w City of E~~BIl Neighborhood Street Revitalization Fig. 1 Engineering Department p~ Location Map - Project 956 I i I I I : NORTH _ - v SILVER BELL ROAD 3001 3802 3804 3803 '3801 3802 I 3804 3803 3800 3802 rFr~ LL, - 3608 3808 3807 3805 806 3607 BOS J h 3813 - ¢ 3810 3812 -3809 3810 3812 1 r-3811 3611f 804, 1 38 805 3814 3816 3816 S~ ' 3817 3815 3815 813 , 381 _ - 381 - - ,-381 3814 12 - ' 3820 3819 81 ' 3821 B~.- 3814 82 8 / OS~ 20 B2 3825 3633 63 838 3834v j 3824 3623 3824 3816 829 ' F l 3827 3822 TS~ 3828 ,3833 'Q 3826 3835. 3836 - 830 3831 3834 3839--! 3826 83 , fGF 3830.• , 3840 3835 , ' :3 41 832 `j 13838 / .3839`i 3836 3832 3628 3851 - I .3845 3840- " - - a 3855 4 3842 I L rJ 847 . `i ~ ~ r 3859 ~ I > r I 3863 3653 3852 `i 3846 857 J. r 3661. 3856 J r I 7 - r ` 3 3865 / 3858 3854 3850 4 869 `S 3667 - 3868 _ ~ I 3860 ~ ' a X3664 r 3862 3871 . , \ 3870 / _ - 3866 : r r I j LEGEND ;f ASSESSMENT AREA -j STREET IMPROVEMENTS PEDESTRIAN RAMP 10-11-07 w/TRUNCATED DOMES Briar Hill 1 st, 2nd & 4th Additoins City of Eagn Neighborhood Street Revitalization Fig. 2 a Project 956 - Assessment Area Engineering Department 60' ROW 32' (F-F) ,w ..~Y:~;'.~,.: 9r:"' ~c°v'n :a. r.ptv'•'k•.C. t :tilS+.Te,•j~1j~i K. 3" BITUMINOUS SURFACE EX. D412 CURB 4"-6"CL. 5 AGGREGATE BASE & GUTTER Existing Typical Section 60' ROW 32' (F-F) EDGE MILL (6'-8' wide) Typ. 11/2" WEAR COURSE BITUMINOUS OVERLAY REPLACE EX. CURB & GUTTER AS DIRECTED BITUMINOUS TACK COAT 3" BITUMINOUS SURFACE 4"-6" CL. 5 AGGREGATE BASE Bituminous Street Overlay Proposed Typical Section 10-16-07 Briar Hill 1 st, 2nd & 4th Additions ~lt~ Of ~~no Neighborhood Street Revitalization FIg.3 Engineering Department Project 956 -Typical Sections CITY PROJECT NO 956 INFORMATIONAL NEIGHBORHOOD MEETING BRIAR HILL STREET REVITALIZATION WEDNESDAY, DECEMBER 12, 2007 5:30 P.M. EAGAN ROOM Attendance: John Gorder, Assistant City Engineer, 2 residents representing 1 property (see attached sign-in sheet). A. Presentation of Project Details • Gorder welcomed the residents and provided project presentation, including details such as construction, costs, schedule and assessments. He also provided information regarding rain gardens. B. Questions/ Comments • Our soils are clay which may not work for rain gardens. Alternative draining methods, such as placement of a drain tile in the bottom of a rain garden may be necessary to provide proper drainage in rain gardens with underlying soils that don't infiltrate well. • How long will construction on my street last? Once construction starts on any one street segment, the contractor is required to be completed with all construction on that street within 3 to 4 weeks. The meeting adjourned at 6:00 p.m. G:Prgj-Conti 956/Minutes NEIGHBORHOOD MEETING Briar Hill 1St, 2"d & 4tn Additions Project No. 956 Wednesday, December 12, 2007 City of Eapn 5:30 p.m. NAME ADDRESS 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. G:FORMS/SIGN-IN.Sheet J Agenda Information Memo December 18, 2007 Eagan City Council Meeting J. PROJ 957, BLACKHAWK OAKS/ BLACKHAWK LAKE ADDITIONS STREET IMPROVEMENTS ACTION TO BE CONSIDERED: Approve Project 957 (Blackhawk Oaks/ Blackhawk Lake Additions - Riverton Avenue Street Improvements) and authorize the preparation of detailed plans and specifications. FACTS: • Since 1990, the City has implemented a comprehensive Pavement Management Program that provides timely pavement rehabilitation to our local streets, significantly extending their overall life expectancy. During these past eighteen years, the City has rehabilitated approximately 96 miles of local streets. • The resurfacing of Riverton Avenue within the Blackhawk Oaks/ Blackhawk Lake Additions neighborhood, located east of Blackhawk Road and west of Blackhawk Park has been programmed for 2008 in the City's 5-Year Capital Improvement Program. • On June 19, 2007, the City Council authorized the preparation of a feasibility report identifying the scope, cost, financing and schedule for the rehabilitation of this street. • On November 20, 2007, the feasibility report for Project 957 was presented to the City Council and a Public Hearing was scheduled for December 18 to formally present and discuss the report with the adjacent property owners. • An informational neighborhood meeting was held on December 12 for the adjacent property owners and representatives to discuss the proposed improvements. Of the 30 total properties (all single-family) proposed to be assessed under this improvement, 2 residents representing 2 properties attended the informational meeting (see attached meeting minutes). • All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. ATTACHMENTS: • Feasibility Report, pagehrough .l • Neighborhood Meeting Minutes, pag ands. aa~ • an of Report for Blackhawk Oak/ Blackhawk Lake Additions Neighborhood Street Revitalization City Project No. 957 December, 2007 P , ■ { 1." I City of Ea~an Mike Maguire December 12, 2007 MAYOR Honorable Mayor and City Council City of Eagan Paul Bakken 3830 Pilot Knob Road Peggy Carlson Eagan, MN 55122 Cyndee Fields Re: Blackhawk Oak/ Blackhawk Lakes Addn. Street Revitalization Meg Tilley City Project No. 957 COUNCIL MEMBERS Dear Mayor and City Council: Thomas Hedges CITY ADMINISTRATOR Attached is our report for the Blackhawk Oak/ Blackhawk Lakes Additions Street Revitalization, City Project No. 957. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at your convenience to review and discuss the contents of this report. Sincerely, MUNICIPAL CENTER %R;`~~~ 3630 Pilot Knob Road oa, ✓ Eagan, MN 55122-1810 ohn P. Gorder, P.E. 651.675.5000 phone Assistant City Engineer 651.675.5012 fax I hereby certify that this report was 651.454.8535 TDD prepared by me or under my direct supervision and that I am a duly- Licensed Professional Engineer.under the laws of the State of MAINTENANCE FACILITY Minnesota. / 3501 Coachman Point Eagan, MN 55122 John P. Gorder 651.675.5300 phone 651.675.5360 fax Date: Reg. No. 22813 651.454.8535 TDD Reviewed By: ~ ` - www.cityofeagan.com Date: 2 ice, - U-1 Dept. of Pu lic Works Rev' d y: Date: THE LONE OAK TREE Finance D t. The symbol of strength and growth in our community. aa~- TABLE OF CONTENTS Letter of Transmittal/Certification Table of Contents Page Introduction ...........................................................................................................................................1 ........................2 Scope ................................3 Feasibility and Recommendations Street Evaluation .................................4 Proposed Improvements ..................................................................................6 Rain Gardens/ Infiltration Areas ............................7 Easements/Permits Cost Estimate 7 7 Assessments Low Density Residential ""......8 Assessment Financing Options Revenue Source .....................................................................................................................................9 Project Schedule ................................................................9 LIST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Appendix C Figures - 1 Location Map - 2 Street Improvement/Assessment Area Map - 3 Typical Section - Overlay December 2007 Neighborhood Street Revitalization Blackhawk Oak/ Blackhawk Lakes Addn. (Riverton Avenue) Eagan, Minnesota Introduction/ History As a part of Eagan's Pavement Management Program, (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The approximately 03 miles of 32' wide Riverton Avenue within the Blackhawk Oak/ Blackhawk Lakes neighborhood is identified for street overlay improvements in 2008. Figure 1; located in Appendix C, illustrates the project location. Riverton Avenue (Blackhawk Road to Palisade Way) within the neighborhood was constructed in 1985. The remainder of Riverton Avenue (Palisade Way to Deerwood Drive) was reconstructed in 1994, and is not included in this proj ect. Based on the data and engineering/ best management practices available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (at 5 to 7 years, again at 12 to 14 years) with a bituminous overlay at approximately 20 years. Overlaying this roadway within the project area, which is in the 20 to 25 year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the underlying street. Blackhawk Oak/ Blackhawk Lakes Addn. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the street pavements. This segment was seal coated twice, in 1990 and 1998. The Public Works maintenance program typically includes patching and refurbishing during the construction season two years prior to the overlay. The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and. placed leveling and maintenance overlays on portions of the streets under consideration, as necessary. These repairs alone will not substantially extend the life expectancy of the street pavements if not combined with the proposed structural bituminous overlay proposed with this proj ect. The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer) in the project area and determined the system is in good working order and that no major repairs are necessary. Scope This project provides for resurfacing (edge mill and overlay) approximately 0.3 miles of roadway. Figure 2, located in Appendix C, illustrates the project area. Included in this project is the replacement of the damaged curb and gutter, adjustments and/or replacement to sanitary/storm sewer utility castings, water gate valves, street signage, and pedestrian ramps. The pedestrian trail along the north side of Riverton Avenue is in good condition, and, therefore, no improvements to the trail are proposed with this project. Blackhawk Oak/ Blackhawk Lakes Addn. Feasibility and Recommendations This project is necessary to prevent further decay of the pavement section, create a safer driving surface, increase ride-ability and add structural strength. This project is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of these streets. By resurfacing this street with others in the area, an economy of scale benefit will be realized. This project is feasible from an engineering standpoint in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five Year Capital Iinprovement Plan (2008 - 2012) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report. Street Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule- timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PCI Recommended Improvement 56 --100 Routine Maintenance/Crack Seal/Seal Coat i 36 - 55 Patch/Repair and/or Overlay 0-35 Reconstruct The 2007 PCI rankings for Riverton Avenue in this neighborhood is a rating of 34 which falls just below the "Patch/Repair and/or Overlay" category. With planned repairs of the existing pavement section under this project, the condition of the pavement will reach the "Patch/Repair and/or Overlay" category. Therefore, with this rating and the age of the street, and the planned repairs, the 2008 construction season is the critical time to construct the bituminous overlay on this street, to save the existing pavement from a more costly reconstruction. Blackhawk Oak/ Blackhawk Lakes Addn. Page 3 ~a~ Proposed Improvements Pavement - The proposed street improvements are shown in Kam:. Figure 3. The existing street section consists of T' bituminous pavement supported by 4" to 6" gravel base and granular sub grade material. The existing bituminous 71 surface will be milled adjacent to the existing curb and gutter (6'-8' wide) to accommodate a I1/2-inch bituminous overlay. Existing pavement sections in poor condition will be removed and replaced. The overlay, combined with the existing street section, will provide a street section consistent with current City standards for a residential street. The combination of patching and overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Bituminous overlays will show some continued frost movements and reflective cracking consistent with the underlying pavement. Routine maintenance will still need to continue under the City's Pavement Management Program. Concrete curb & gutter - Damaged curb and gutter will be replaced if severely cracked, spalled, or settled. It is estimated that approximately 12% of the existing concrete curb and gutter will have to be replaced. Boulevard sod will be removed and replaced by a new 2' wide roll behind each section of curb and gutter that is replaced. While the contractor who performs the work is responsible for it's establishment in the first 30 days after placement, adjacent residents are encouraged to consistently water the new sod to help ensure its growth. A guide to maintenance of the sod will be distributed to the residents prior to this construction activity. Signage - All traffic control and street identification signage within the project limits will be replaced due to diminished reflectivity, deteriorated support posts, and the signs or posts no longer meeting City and State standards. Blackhawk Oak/ Blackhawk Lakes Addn. ^-Page 4 Mailbox Repair - Some mailboxes within the Blackhawk Oak/ Blackhawk Lakes neighborhood lncne5 iIWleen Weplt- ~6 have been identified as "at risk" of being damage M,ppvea eMlevel Adele a be e11 We during winter snow and ice operations by the City la ble eMt Mlve hexes aneywpeeb Street Maintenance Division. These mailboxes are Front of Mail Bor curb installed too low or close to the curb, or aged and deteriorated so that they may not withstand the impact of the snow from a plow. City staff is communicating to homeowners through mailing - ront of Pape ~Boxes 3hl1La>Y about these mailbox problems, specifically in the Extend Forward of van Cal Post . IN loerer wn u proposed 2008 street revitalization neighborhoods. "Safety Clear Homeowners with at-risk mailboxes will have the Z°^ 1. option of repairing the boxes individually, or by RE, ST u"E'° F 3 ~1 MAIL & PAPER BOX signing a waiver to allow the City to repair an d iNSTALLATIONGUIDINES M6 gireerig I)apamnelk assess the cost to the property. Because the cooperation of property owners, and therefore City involvement is uncertain, costs for City repair and special assessment is not included in this report. Sidewalk/ Path Pedestrian Ramps - Recent revisions to the Americans with Disabilities Act (ADA) requires jurisdictional agencies to provide detectable warnings at all existing pedestrian ramps-of sidewalks. and paths with public streets that are improved, including mill & overlay . improvements. The most common method of providing this detectable warning is through the installation of truncated domes a minimum of two. feet in length across the width of all pedestrian ramps. This project provides for the installation of two truncated dome pedestrian ramps on the bituminous paths on Riverton Avenue at Blackhawk Road. The pedestrian trail along the north side of Riverton Avenue is in good condition, and, therefore, no improvements to the trail are proposed with this project. Blackhawk Oak/ Blackhawk Lakes Addn. 5 ~~0 age r' e ~e Example of a recent street overlay project in Eagan (St. Francis Woods, 2005) Rain Gardens/ Infiltration Areas Reducing storm water runoff volumes and re-charging the groundwater system through infiltration has recently been emphasized at the local, state, and federal levels of government. At time of development of neighborhoods such as Blackhawk Oak/ Blackhawk Lakes Addition, provisions for reducing the amount of -storm water runoff from impervious surfaces, such as yard rain gardens and infiltration areas were not considered. Neighborhood street revitalization projects as proposed under this project provide an opportunity to investigate potential added storm , r water runoff controls. City staff will present information on the benefits and features of rain gardens to area residents to solicit Blackhawk Oak/ Blackhawk Lakes Addn. I Page 6 interest, as part of the public notices and informational meetings for this project. If residents are interested, City staff will provide educational materials and review specific properties for the feasibility of rain garden installations. Easement/Permits All work will be in the public right-of-way. No additional easements will be necessary. It is anticipated that no permits will be required for the resurfacing project. Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2008 construction costs and include a 5% contingency and indirect cost of '30%, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: • Edge Mill and Overlay W/Signage $ 44,600 • Repair Existing Concrete Curb & Gutter $ 32,800 Total Project Cost 7~ 7,400 Assessments Assessments are proposed to be levied against the benefited properties_ for the total improvement with costs allocated in accordance with the City of Eagan's Special Assessment Policy for a mill and overlay improvement for local streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. City Special Assessment Policy Assessment Ratio Property City Mill and Overlay/ Signage Low Density Residential (R-1,2,3) 50% 50% Repair Existing Concrete Curb and Gutter 0% 100% Blackhawk Oak/ Blackhawk Lakes Addn. Paaz 7 X32 Low Density Residential Lots (R-1, R-2, R-3) - All residential equivalent properties (30 Total, all single-family) as shown on Figure 2, having driveway access on to the streets to be improved are proposed to be assessed, based on the amount of front footage adjacent to the streets within the project. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for residential properties (R-1, R-2, R-3) based on a normal residential width street (32 feet). The estimated cost per residential lot equivalent to be assessed based on the City Assessment Policy is $743 per Single Family Lot and is calculated as follows: 1) [$44,600 (Mill & Overlay Cost+ Signage Cost) x 50%] _ $22,300 [Total Residential Assessment (R-1, 2, 3)] 2) $22,300 (Total Residential Assessment) $743 / lot 30 Single Family Residential Lots Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment will be spread over five years with the interest determined by the results of the bond sale used to finance the improvements. The following payment schedule will result based on an estimated 6% interest for the assessed amounts: Single Family Residential Lot = $743 Principal Interest Cost Per Year Per Year Per Year First Year $ 149 $45 $194 Fifth Year $ 149 $9 $158 Blackhawk Oak/ Blackhawk Lakes Addn. PaL,e 8 Revenue Source A summary of revenue sources is listed below: Project Cost Property Assessment City Contribution Mill and Overlay $44,600 $22,300 $22,300 Repair Existing Curb $32,800 -0- $32,800 Totals $77,400 $22,300 ($55,100) The City's Major Street Fund will finance the estimated project deficit of $55,100 (71% of total). Proiect Schedule Present Feasibility Report to City Council/ Order Public Hearing ......................................................November 20, 2007 Neighborhood Meeting December 12, 2007 Public Hearing December 18, 2007 Approve Plans and Specifications January, 2008 Award Contract February, 2008 Project Completion ................................................................................August, 2008 Final Cost Report September, 2008 Final Assessment Hearing Fall, 2008 First Payment Due with Property Tax Statement ..................................May 15, 2009 Blackhawk Oak/ Blackhawk Lakes Addn. Pace 4 a3S Appendix A -Street Overlay - City Project No. 957 Preliminary Cost Estimate Blackhawk Oak/ Blackhawk Lakes Addn. 1. Bituminous Street Overlay Est. Unit Est. Item Unit Qty. Price Cost Mobilization L.S. 1 $2,500.00 $2,500 Mill Bituminous Pavement S.Y. 1,760 $1.15 $2,020 Type 2350/ 60 Wear Course Mixture Ton 500 $45.00 $22,500 Bituminous Material for Tack Coat Gal. 240 $2.00 $480 Adjust Water Valve Box - Riser Adjustment Each 4 $175.00 $700 Adjust Frame & Ring Casting (Manhole) Each 2 $400.00 $800 MH Riser Installation Each 2 $140.00 $280 Replace Traffic & Street Signs L.S. 1 $1,400.00 $1,400 Traffic Control L.S. 1 $2,000.00 $2,000 Subtotal $32,680 +5% Contingencies $1,630 Subtotal $34,310 + 30% Indirect Costs $10,290 TOTAL- STREET $44,600 II. Repair Existing Concrete Curb & Gutter Est. Unit Est. Item Unit Qty. Price Cost Remove Concrete Curb and Gutter L.F. 400 $5.00 .$2,000 D412 Concrete Curb and Gutter L.F. 400 $20.00 $8,000 Remove Concrete Valley Gutter S.Y. 10 $20.00 $200 7" Concrete Valley Gutter S.Y. 10 $50.00 $500 Adjust Frame & Ring Casting (C.B) Each 3 $300.00 $900 Sod w/Topsoil S.Y. 110 $12.00 $1,320 Bituminous Driveway Patching S.Y. 30 $24.00 $720 Bituminous Path Patching S.Y. 15 $26.00 $390 Bituminous Street Patching Ton 100 $90.00 $9,000 Truncated Dome Detectable Warning Paver (2x2) S.F. 20 $40.00 $800 4" Concrete Ped Ramp w/ Wet Cast for Truncated Dome Inset S.F. 40 $5.00 $200.00 a~ Subtotal $24,030 +5% Contingencies $1,200 Subtotal $25,230 + 30% Indirect Costs $7,570 TOTAL - CURB $32,800 Total Proiect Cost $77,400 a37 Appendix B - City Project No. 957 Preliminary Assessment Roll Blackhawk Oak/ Blackhawk Lakes Additions Street Overlay Address P.I.N. Lot Lot Total Equivalents Assessment RIVERTON AVENUE 3800 Riverton Ave. 10-14387-0207'01.11 $743 $743 3801 Riverton Ave. 10-14387-010-02 1 $743 $743 3804 Riverton Ave. 10-14387-030-01: 1 $743 $743 3805 Riverton Ave. 10-14387-020-02 1 $743 $743 3806 Riverton Ave. 10-14387-040-01 1 $743 $743 3807 Riverton Ave. 10-14387-030-02 1 $743 $743 3810 Riverton Ave. 10-143877050-01 1 $743 $743 3811 Riverton Ave. 10-14387_-040-02 1 $743 $743 3812 Riverton Ave. 1044387-060-01 1 $743 ' $743 3813 Riverton Ave. 10-14387-050-02 1 $743 $743 3816 Riverton Ave. 10-14387-070-01 1 $743 $743 3817 Riverton Ave. 10-14387-=060-02 1 $743 $743 3818 Riverton Ave. 10-14387-080-01 1 $743 $743 3819 Riverton Ave. 10-14387-010-02` 1 $743. $743 3822 Riverton Ave. 10 14387-0.90-01 1 $743 $743 3823 Riverton Ave. 10-143877080-02 1 $743 $743 3824 Riverton Ave. 10-14387-100-011 $743:.-l-,$743 3825 Riverton Ave. 10-14387-090-02 1 $743 $743 3828 Riverton Ave. 10-1.4387-11,0-01< 1 $743 $743 3829 Riverton Ave. 10714387400-02 1 $743, $743 3830 Riverton Ave. 10-14387-120=01: 1 $743 $743 3833 Riverton Ave. 10-14387-110-02 1 $743 $743 3836 Riverton Ave. 10-i4387-020-03 ` 1 $743 $743 3837 Riverton Ave. 1044387-1 0.; 02 1 $ X43 : $743 3838 Riverton Ave. 10-14397,70 7-,Q3. 1 $743 $743 1660 Riverton Point 10-14395-640-011 $743 $743 1668 Riverton Point 10714385-020-01 1 $743 $743 1674 Riverton Point 10=14385-030-01'; 1 $7437 ` $743 1700 Riverton Point 10 1'4385-010`-01 1 $743 $743 3832 Riverton Point 1044387-010=03 1 $743 $743 Totals 30 $22,300 vJ~ MM ~ Project Location Li SILVER BELL RD. ■ CITY HALL L y ~ ~ 35 E P~ a=rk^' _ \N~~ DEERW OD DR. p Y U Q p J O LO K x DIFFLEY ROAD DIFFLEY ROAD Y I 2 I Ill x Y r 3 m a w ,Lru 0 SH~E Q Q Z - Q. Ram LU O - - J Y U O - _ :..0 Z d CLIFF ROAD m CLIFF ROAD P COVINGTON llJ W Q U Q Z W 2 p J APPLE VALLEY I G:\Pro'eat & Contract Information 0957-Blaekhawk Oaks Add,\Feasibili Report\Loeation Plan 10/15/07 Blackhawk Oaks Addition City of Eapn a2 q Neighborhood Street Revitalization Fig. 1 E- Engineering Department 3 I Location Map - Project 957 1 i Blackhawk Lake NORTH '07\ J I 1700 1688 WK ~pKE ADD- _ - I CKHp J\ I _ gLA 1674 1660 ~ IIII Ir 2 SILVER \ 2/Lj BELL q h0 ,.ROAD OA S AO 3618 3822 3824 3828 3830 I LACKHAwK Sato 3800 3804 806 3810 3812 I~ ~ - fi rj--; I ' 3837 I - I, f' r ! r.: i '-J 3833 RIVERTON AVE. II'L~ Jr 3823 382, 3829 _-1 3836 I ~'I 3801 3805 3807 3811 3613 3817 3819 3837 3838 1 B~-p`CKHAW 3841 - 3840 p PAK IQp1I,~ 7 j QI`I I~ I C \ a 1 J PALISADE \WAY - I Y PALISADE CIR. _ i RIVERTON AVE. I() - , ECONSTRUCTED IN 199 Mt > - 1 10 ICI ~ ~_J ~ ~ I I -_~II 1-~I,--- r--III I I 1 ~I ~ li• 1 i I I I , ~I I I I ~ J I f I ~ I I - I ' i~ 0% ❑ O / 1 i +4- 0 1 ; II Q-~ a LEGEND F-j 1 III 0 Ed~] I i I I I•iiii= -ASSESSMENT AREA \ _ ® STREET IMPROVEMENTS PEDESTRIAN RAMP I w/ TRUNCATED DOMES 12-03-07 Blackhawk Oaks Addition City of Evan Neighborhood Street Revitalization Fig. 2 En9ineedn9 DePaliment ~ ~ Project 957 - Assessment Area 60' ROW 34' B-B ~ i••Y t~~.! Wit',: : :rt., ;~•:'i:~'.~•e_ ~r;r:r+r~K.:..• 3" BITUMINOUS SURFACE EX. D41 CURB 6" AGGREGATE BASE & GUT TER Existing Typical Section 60' ROW 34' (B-B) EDGE MILL - (6'-8' wide) Typ. 11/2' WEAR COURSE BITUMINOUS 0 ERLAY REPLACE EX. CURB & GUTTER AS DIRECTED BITUMINOUS TACK COAT 3" BITUMINOUS SURFACE 6" AGGREGATE BASE Bituminous Street Overlay Proposed Typical Section 10-16-07 Blackhawk Oaks Addition City of Eap Neighborhood Street Revitalization Fig.3 Engineering Department v~ Typical Section - Project 957 CITY PROJECT NO 957 INFORMATIONAL NEIGHBORHOOD MEETING BLACKHAWK OAKS/ LAKE STREET REVITALIZATION WEDNESDAY, DECEMBER 12, 2007 6:30 P.M. EAGAN ROOM Attendance: John Gorder, Assistant City Engineer, 2 residents representing 2 properties (see attached sign-in sheet). A. Presentation of Project Details • Gorder welcomed the residents and provided project presentation, including details such as construction, costs, schedule and assessments. He also provided information regarding incorrectly placed mailboxes that are at risk for snow plow damage, and rain gardens. B. Questions/ Comments • With the final assessment amount based on the final costs, can the assessment increase from estimated? Yes, but not more than 10% without another public hearing on the project. If the bids received are more than 10% over the feasibility report estimate, it is City policy to hold another public hearing on the increased costs. The feasibility report estimate has historically been a fairly conservative estimate. • How would a rain garden work on the side of the street with the trail? Not as easily. The information provided regarding rain gardens is mainly intended to spark interest of the residents on the south side of Riverton, without a trail. A homeowner on the north side (with trail) may also wish to construct a rain garden on there back or sideyard to capture runoff from their yard. The meeting adjourned at 7:00 p.m. GTroj-Coat/ 957/Minutes NEIGHBORHOOD MEETING vl~ Blackhawk Oaks Addition Project No. 957 ity c~ Wednesday, December 12, 2007 Cof f Ea~dR 6:30 p.m. NAME ADDRESS VC, Merl 2' 1. OC 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. G:FORMS/SIGN-IN.Sheet Agenda Information Memo December 18, 2007 Eagan City Council Meeting K. PROJ 958, TOWERVIEW ROAD (WEST OF PILOT KNOB ROAD) STREET IMPROVEMENTS ACTION TO BE CONSIDERED: Approve Project 958 (Towerview Road - West of Pilot Knob Road Street Improvements) and authorize the preparation of detailed plans and specifications. FACTS: • Since '1990, the City has implemented a comprehensive Pavement Management Program that provides timely pavement rehabilitation to our local streets, significantly extending their overall life expectancy. During these past eighteen years, the City has rehabilitated approximately 96 miles of local streets. • The resurfacing of Towerview Road has been programmed for 2008 in the City's 5- Year Capital Improvement Program. • On June 19, 2007, the City Council authorized the preparation of a feasibility report identifying the scope, cost, financing and schedule for the rehabilitation of this street. • On November 20, 2007, the feasibility report for Project 958 was presented to the City Council and a Public Hearing was scheduled for December 18 to forinally present and discuss the report with the adjacent property owners. • An informational neighborhood meeting was held on December 13 for the adjacent property owners and representatives to discuss the proposed improvements. Of the 68 total properties (64 townhomes, 2 commercial/ industrial, 2 City properties) proposed to be assessed under this improvement, 2 residents representing 2 properties (both townhomes) attended the informational meeting. • All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. ATTACHMENTS: • Feasibility Report, page f ougha(Qs 0 Neighborhood Meeting Minutes, pagand o_67. City of Ea an Report for Towerview Road (West of Pilot Knob Rd.) Street Revitalization City Project No. 958 December, 2007 ~i♦ E N y:, City of Eapn Mike Maguire December 13, 2007 MAYOR Honorable Mayor and City Council City of Eagan Paul Bakken 3830 Pilot Knob Road Peggy Carlson Eagan, MN 55122 Cyndee Fields Meg Tilley Re: Towerview Road Street Revitalization City Project No. 958 COUNCIL MEMBERS Dear Mayor and City Council: Thomas Hedges CITY ADMINISTRATOR Attached is our report for the Towerview Road Street Revitalization, City Project No. 958. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at your convenience to review and discuss the contents of this report. MUNICIPAL CENTER Sincerely, 3830 Pilot Knob Road A-;"k, Eagan, MN 55122-1810 7 p, Corder, P.E. 651.675.5000 phone Assistant City Engineer 651.675.5012 fax I hereby certify that this report was 651.454.8535 TDD prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of MAINTENANCE FACILITY Minnesota. 3501 Coachman Point Eagan, MN 55122 John P. Gorden 651.675.5300 phone 651.675.5360 fax Date: Reg. No. 22813 651.454.8535 TDD Reviewed By: ~ v www.cifyofeagan.com Date: De# of Public rks Review Date: THE LONE OAK TREE Finance Dept. The symbol of strength and growth in our community. TABLE OF CONTENTS Letter of Transmittal/Certification Table of Contents Page Introduction ...............................................................1 Scope .......................................................2 Feasibility and Recommendations ........................................................................................................3 Street Evaluation ...................................................................................................................................3 Proposed Improvements ...........................................4 Easements/Permits ................................................................................................................................6 Cost Estimate 6 Assessments ...........................................................................................................................................6 Public Facility ..........................................................................................................................7 Parks ........................................................................................................................................7 Low Density Residential (RI, 2, 3) .........................................................................................8 Commercial / Industrial ...........................................................................................................8 Driveway Replacement ...........................................................................................................8 Assessment Financing Options ............................................................................................................9 Revenue Source ............................................9 Project Schedule .....................................................................................................................................10 LIST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Appendix C Figures - 1 Location Map - 2 Street Improvement/Assessment Area Map - 3 Typical Section - Overlay - 4 Concrete Entrance Apron Detail December 2007 Neighborhood Street Revitalization Towerview Road Eagan, Minnesota Introduction/ History As a part of Eagan's Pavement Management Program, (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The approximately 0.2 miles of 30' wide local Towerview Road, west of Pilot Knob Road, is identified for street overlay improvements in 2008. Figure 1, located in Appendix C, illustrates the project location. Towerview Road was constructed in 1982. Based on the data and engineering/ best management practices available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (at 5 to 7 years, again at 12 to 14 years) with a bituminous overlay at approximately 20 years. Overlaying this portion of Towerview Road, which is in the 25 year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the underlying street. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the street pavements. This portion of Towerview Road was seal coated twice, in 1990 and 2000. Towerview Road .~Pagee I J 'C'7 " The Public Works maintenance program typically includes patching and refurbishing during the construction season two years prior to the overlay. The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration, as necessary. These repairs alone will not substantially extend the life expectancy of the street pavements if not combined with the proposed structural bituminous overlay proposed with this project. The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer) in the project area and determined the system is in good working order and that no major repairs are necessary. Scope This project provides for resurfacing (edge mill and overlay) approximately 0.2 miles of roadway. Figure 2, located in Appendix C, illustrates the project area. Included in this project is the replacement of the damaged curb and gutter, adjustments and/or replacement to sanitary/storm sewer utility castings, water gate valves, street signage, pedestrian curb ramps, and concrete entrance aprons. Towerview Road Paaoe C:~I I Feasibility and Recommendations This project is 'necessary to prevent further decay of the pavement section, create a safer driving surface, increase ride-ability and add structural strength. This project is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of this street. By resurfacing of this street with other. similar streets within the City at one time, an economy of scale benefit will be realized. This project is feasible from an engineering standpoint in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five Year Capital Improvement Plan (2008 2012) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report, in conjunction with other similar projects within the City. Street Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general, categories that define PCI rankings are as follows: j PCI Recommended Improvement 56 - 100 Routine Maintenance/Crack Seal/Seal Coat 36 - 55 Patch/Repair and/or Overlay 0___ - 35 Reconstruct The 2007 PCI ranking for this portion of Towerview Road (west of Pilot Knob Road) has an average pavement condition rating of 51 which falls in the rankings of the "Patch/Repair and/or Overlay" category. Therefore, with this rating and the age of the street, the 2008 construction season is the optimal time to construct the bituminous overlay on this street. Towerview Road Page 3 Proposed Improvements Pavement - The proposed street improvements are shown in _w w Figure 3. The existing street section consists of 4" bituminous pavement supported by 6" to 8" gravel base and granular sub grade material: The existing bituminous surface will be milled adjacent to the existing curb and gutter (6'-8' wide) to accommodate a 1 t/z-inch bituminous ` = n overlay. The overlay, combined with the existing street section, will provide a street section consistent with current City standards for a local street. The combination of patching and overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Bituminous overlays will show some continued frost movements and reflective cracking consistent with the underlying pavement. Routine maintenance will still need to continue under the City's Pavement Management Program. Concrete curb & gutter - Damaged curb and gutter will be replaced if severely cracked, ' spalled, or settled. It is estimated that approximately 4% of the existing concrete curb and gutter will have to be replaced. Boulevard sod will be removed and replaced by a new 2' wide roll behind each section of curb and gutter that is replaced. While the contractor who performs the work is responsible for it's establishment in the first 30 days after placement, adjacent property owners are encouraged to consistently water the new sod to help ensure its growth. A guide to maintenance of the sod will be distributed to the residents prior to this construction activity. Signage - All traffic control and street identification signage within the project limits will be replaced due to diminished reflectivity, deteriorated support posts, and the signs or posts no longer meeting City and State standards. Tower-view Road T~Page 4 Driveway Replacement -Three properties (including the City Sperry water tower property, Unisys, and Northwest Airlines) along the ` south side of Towerview Road were .n •s,m___P_ _ constructed with bituminous driveway entrances and are proposed to be replaced. ,k The entrances will be reconstructed with 7"-thick concrete entrance aprons in ry S accordance with Eagan Standard Detail 440, as shown on Figure 4. This driveway entrance replacement provides commercial/ industrial entrances of adequate strength and width and is consistent with similar past projects in commercial/ industrial areas throughout the City and the other properties within the project area. A new concrete entrance apron is proposed for the City water tower site to accommodate a new alignment of the service drive to the site from Towerview Road, to improve maintenance vehicle access and circulation. Path Pedestrian Ramps - Revisions to the Americans with Disabilities Act (ADA) requires jurisdictional agencies to provide detectable warnings at all existing pedestrian ramps of sidewalks and paths with public streets that are improved, including mill & overlay improvements. The most common method of providing this detectable warning is through the installation of truncated domes a - minimum of two feet in length across the width of all pedestrian ramps. This project provides for. z the installation of two truncated } = } dome pedestrian ramps on the + rl _ ; bituminous path from Pilot Knob Park that intersect with Towerview Road. Example of a truncated dome pedestrian ramp Towerview Road Page 5 Easement/Permits All work will be in the public right-of-way. No additional easements will be necessary. It is anticipated that no permits will be required for the resurfacing project. Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2008 construction costs and include a 5% contingency and indirect cost of 30%, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: • Edge Mill and Overlay W/Signage $ 35,020 • Concrete Entrances $ 19,110 • Repair Existing Concrete Curb & Gutter $ 8,020 Total Project Cost 6$ 2,150 Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Special Assessment Policy for a mill and overlay improvement for local streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. City Special Assessment Policy Assessment Ratio Property City Mill and Overlay/ Signage • Low Density Residential (R-1,2,3) 50% 50% Neighborhood Parks 50% 50% • Public Facility 75% 25% Commercial/ Industrial 100% 0% Concrete Entrances 100% 0% Repair Existing Concrete Curb and Gutter 0% 100% Towerview Road Page 6 Public Facility - The public facility property (City Sperry water tower) with direct access on to Towerview Road is proposed to be assessed, based on the amount of front footage adjacent to the street within the project area. The City's Assessment Policy states that 75% of the' mill and overlay costs are assessable for these type of properties. The estimated cost per front foot to be assessed based on the City Assessment Policy is $7.00/ Front Foot and is calculated as follows: 1) % Public Facility = 200 f f / 3,750 (total f. f.) = 5.3% 2) [$35,020 (Mill & Overlay Cost) x 75% x 5.3%] _ $1,400 [Total Public Facility Assessment] 3) $1,400 (Total Public Facility Assessment) 4 $7.00/ F.F. 200 Public Facility F.F. Neighborhood Parks - Pilot Knob Park has access on to Towerview Road to be improved and is proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for local streets, regardless of width. The estimated cost per adjacent lot area (net) to be assessed based on the City Assessment Policy is $4.66/ front foot and is calculated as follows: 1) % Parks Assessable = 665 ff. / 3,750 (total f. f) = 17.7% 2) [$35,020 (Mill & Overlay Cost) x 50% x 17.7%] =$3,100 (Total Commercial/ Industrial Assessment) 3) $3,100 (Commercial/Industrial Assessment) $4.66/ front foot 665 Front Foot - Parks Towerview Road Pace 7 a aq- Low Density Residential - Townhome Lots (R-2, R-3) - All townhome residential properties (Timberwood Village Townhomes) having private street access on to Towerview Road are proposed to be assessed, based on the amount of front footage adjacent to the street within the project area. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable to these residential properties (R-2, R-3). The estimated cost per townhome residential lot (64 total) to be assessed based on the City Assessment Policy is $88 per unit and is calculated as follows: 1) % Townhome Residential (R2,3) = 1,210 f. f. / 3,750 (total f. f. = 32.2% 2) [$35,020 (Mill & Overlay Cost) x 50% x 32.2%] _ $5,640 [Total Townhome Residential Assessment (R2, 3)] 3) $5,640 (Total Townhome Residential Assessment) 4 $88/ unit 64 Townhome Residential Units Commercial/ Industrial - All commercial and industrial lots as shown on Figure 2 (Northwest Airlines, Unisys), having driveway access on to the streets to be improved are proposed to be assessed. The City's Assessment Policy states that 100% of the mill and overlay costs are assessable for local streets, regardless of width. The estimated cost per adjacent lot area (net) to be assessed based on the City Assessment Policy is $219/ acre and is calculated as follows: 1) % Commercial/Industrial Assessable = 1,675 f.f. / 3,750 (total f.f.) = 44.7% 2) [$35,020 (Mill & Overlay Cost) x 100% x 44.7%] =$15,650 (Total Commercial/ Industrial Assessment) 3) $15,650 (Commercial/Industrial Assessment) 4 $219/ acre 71.5 Net Acres Commercial/Industrial Towerview Road raee 8 Driveway Entrance Replacement - All adjacent commercial/ industrial and public facility properties with driveways not to current City standards are proposed to be assessed the total cost of driveway entrance replacement improvements on the area of driveway installed. The total driveway improvement assessment per lot is calculated based on the individual requirements needed to replace existing bituminous entrances with concrete entrances, on Towerview Road, in accordance with current City standards. The estimated cost of driveway replacement is approximately $96/ S.Y. replaced. Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment will be spread over five years with the interest determined by the results of the bond sale used to finance the improvements. Revenue Source A summary of revenue sources is listed below: Project Cost Property Assessment City Contribution Mill and Overlay $35,020 $25,790 $9,230 Concrete Entrances $19,110 $19,110 -0- Repair Existing Curb $8,020 -0- $8,020 Totals $62,150 $44,900 $17,250 The City's Major Street Fund will finance the estimated project deficit of $17,250 (28% of total). Towerview Road Pa« 9 Pro'ect Schedule Present Feasibility Report to City Council/ Order Public Hearing ......................................................November 20, 2007 Neighborhood Meeting December 13, 2007 Public Hearing December 18, 2007 Approve Plans and Specifications January, 2008 Award Contract February, 2008 Project Completion August, 2008 Final Cost Report September, 2008 Final Assessment Hearin Fall, 2008 First Payment Due with Property Tax Statement ..................................May 15, 2009 Towerview Road Page 1 Ci Appendix A -Street Overlay - City Project No. 958 Preliminary Cost Estimate Towerview Road 1. Bituminous Street Overlay Est. Unit Est. Item Unit Qty. Price Cost Mobilization L.S. 1 $2,500.00 $2,500 Mill Bituminous Pavement S.Y. 1750 $1.15 $2,010 Type 2350/60 Wear Course Mixture Ton 400 $45.00 $18,000 Bituminous Material for Tack Coat Gal. 210 $2.00 $420 Adjust Manhole Casting - Riser Each 1 $150.00 $150 Adjust Water Valve Box - Riser Adjustment Each 2 $175.00 $350 Replace Traffic & Street Signs L.S. 1 $230.00 $230 Traffic Control L.S. 1 $2,000.00 $2,000 Subtotal $25,660 +5% Contingencies $1,280 Subtotal $26,940 + 30% Indirect Costs $8,080 TOTAL- STREET $35,020 II. Repair Existing Concrete Curb & Gutter Est. Unit Est. Item Unit Qty. Price Cost Remove Concrete Curb and Gutter L.F. 100 $5.00 $500 B618 Concrete Curb and Gutter L.F. 100 $21.00 $2,100 Remove Concrete Valley Gutter S.Y. 7 $20.00 $140 7" Concrete Valley Gutter S.Y. 7 $50.00 $350 Adjust Frame & Ring Casting (C.B) Each 3 $300 $900 Sod w/To soil S.Y. 30 $12.00 $360 Bituminous Driveway Patching S.Y. 10 $24.00 $240 Bituminous Path Patching S.Y. 15 $26.00 $390 Bituminous Street Patching Ton 10 $90.00 $900 Subtotal $5,880 +5% Contingencies $290 Subtotal $6,170 + 30% Indirect Costs $1,850 TOTAL - CURB $8,020 III. Driveway Entrance Replacement Est. Unit Est. Item Unit Qty- Price Cost Driveway Entrance Replacement S.Y. 200 $70.00 $14,000 Subtotal $14,000 + 5% Contingencies $700 Subtotal $14,700 + 30% Indirect Costs $4,410 TOTAL - DRIVEWAY $19,110 Total Proiect Cost $64,150 aS9 Appen4ix B - City Project No. 958 Preliminary Assessment Roll Towerview Road Street Overlay Net Street D/W CONMERCIAL/ Area Rate/ Overlay D/W Rate D/W Total INDUSTRIAL P.I.N. Acres Acre Assmt SY SY Assmt Assort 3199 Pilot Knob Road - Unisys 10-79950-020-01 32.5 $219 $7,110 100 $96 $9,560 $16,670 1500 Towerview Road - Northwest Airlines 10-79950-030-01 39.0 $219 $8,540 56 $96 $5,350 $13,890 Subtotal 71.5 $15,650 $14,910 $30,560 Front Rate/ Street D/W PUBLIC FACILITY Foota a F.F. Overlay D/W Rate D/w Total 1420 Towerview Rd. (Water Tower Site) - City of Eagan 10-79950-010-01 200 $7.00 $1,400 44 $96 $4,200 $5,600 Subtotal 200 $1,400 $4,200 $5,600 PARK Pilot Knob Park 10-00900-012-02 665 $4.66 $3,100 $3,100 Subtotal 665 $3,100 $3,100 LOW DENSITY RESIDENTIAL Timberwood Village Address P.I.N. Unit Assessment Total a 3012 Timberwood Tr. 10-76800-003-02 1 $88 $88 3014 Timberwood Tr. 10-76800-004-02 1 $88 - $88 3016 Timberwood Tr. 10-76800-002-02 1 $88 $88 3018 Timberwood Tr. 10-76800-001=02 1 $88 $88 3020 Timberwood Tr. 10-76800=008-02 1 $88 $88 3022 Timberwood Tr. 10-76800-007-02 1 $88 $88 3024 Timberwood Tr. 10-7600406-02 1 $88 $88 3026 Timberwood Tr. 10-76800-005-02 1 $88, $88 3028 Timberwood Tr. 10-76800-011-021 $88 $88 3030 Timberwood Tr. 10-76900-010-02 1 $88 $88 3032 Timberwood Tr. 10.76800-012-02 1 $88 $88 3034 Timberwood Tr. 10-76800=009-02 1 $88 $88 3036 Timberwood Tr. 10-76800-015..-02 1 $88 $88 3038 Timberwood Tr. 10-768007016-02 1 $88 $88 3040 Timberwood Tr. 10-76800-014=02 1 $88 $88 3042 Timberwood Tr. 10776800-013-02 1 $88 $88 3044 Timberwood Tr. 10-76800=019.02 1 $88' $88 3046 Timberwood Tr. 10-76800-020.02 1 $88 $88 AV E) 3048 Timberwood Tr. 10-76800-018-02 1 $88 $88 3050 Timberwood Tr. 10-76800-017-02 1 , $88 $88 3052 Timberwood Tr. 10-76800-023-02 l $88. $88 3054 Timberwood Tr. 10-76800-022-02 1 $88 $88 3056 Timberwood Ct. 10-76800-021-02 1 $W ' $88 3058 Timberwood Ct. 10-76800-024-02 1 $88 $88 3060 Timberwood Ct. 10-76800-027-02 1 $88 $88 3062 Timberwood Ct. 10-76800-026-02 1 $88 $88 3064 Timberwood Ct. 10-76800-025-02 1 $88 $88 3066 Timberwood Ct. 10-76800-028-02 1 $88 $88 3068 Timberwood Ct. 10-76800.029-02 1 .$88. $88 3070 Timberwood Ct. 10-76800-032-02 1 $88 ' $88 3072 Timberwood Ct. 10-76800-031-02 1 $88 $88 3074 Timberwood.Ct. 10-76800.030-02 . 1 $88 $88 3076 Timberwood Ct. 10-76800-036-02 1 $88 $88 3078 Timberwood Ct. 10-76800-033-02 1 $88 $88 3080 Timberwood Tr. 10-76800-035-02 1 $88 $88 3082 Timberwood Tr. 10-76800-034-02 1 $88 $88 3077 Timberwood Tr. 10-76800-039-02 1 $88 ' $88 3079 Timberwood Tr. 10=76800.038-02 1 $88 $88 3081 Timberwood Tr. 10-76800-040-02 1 $88 $88 3083 Timberwood Tr. 10-76800-037-02 1 $88 $88 3059 Timberwood Tr. 10-76800-044-02 1 $88 $88 3061 Timberwood Tr. 10-76800-043-02 1 $88 $88 3063 Timberwood Tr. 10-76800-041-02 1 $88 $88 3065 Timberwood Tr. 10-76800-042-02 1 $88 $88 3051 Timberwood Tr. 10-76800-048-02 1 $88 $88 3053 Timberwood Tr. 10-76800-047-02 1 $88 $88 3055 Timberwood Tr. 10-76800-045-02 1 $88 ' $88 3057 Timberwood Tr. 10-76800-046.02 1 $88' $88 3043 Timberwood Tr. 10-76800-052-02 1 $88 $88 3045 Timberwood Tr. 10-76800-051-02 1 $88' $88 3047 Timberwood Tr. 10-76800-049-02 1 $88 $88 3049 Timberwood Tr. 10=76800-050-02 1 $88 $88 3027 Timberwood Tr. 10-76800-056-02 1 $88 $88 3029 Timberwood Tr. 10-76800-055-02 1 $88 $88 3031 Timberwood Tr. 10-76800-053-02 1 $88 $88 3033 Timberwood Tr. 10-76800-054-02 1 .$88' $88 3019 Timberwood Tr. 10-76800-060-02 1 $88 $88 3021 Timberwood Tr. 10-76800-057-02 1 $88 $88 3023 Timberwood Tr. 10-76800-058-02 1 $88 $88 3025 Timberwood Tr. 10-76800-059-02 1 $88 $88 3004 Timberwood Tr. 10-76800-063-02 1 $88 $88 3006 Timberwood Tr. 10-76800-062-02 1 $88 $88 3008 Timberwood Tr. 10-76800-064-02 1 $88 $88 3010 Timberwood Tr. 10.76800-061-02 1 $88 $88 Subtotal 64 $5,640 TOTAL ASSESSMENT = $44,900 -Q, l INTERSTATE 494 d z TR NKy//,,,,,, Q ~ ~ ^M' ~ Y -•y LJ V O No 55 ii J CID z~ Project Location LONE OAK ROAD c• 2 TOWERIEW RD 1[ ~ C: O Y A, O a YANKEE DOODLE RD. ui a Q L,`b p W C7 J WESCOTT ROAD 0 1 CI HALL / HALL P~ DEERWOOD DR. Y U Q J J/~ m G: Proect do Contract Inforrnatiion\0957-8lockhawk Oaks Add. Feasibil' Re ortLocation Plan 10/15/07 Towerview Road of Eakan Neighborhood Street Revitalization Fig. 1 Engineering Department Location Map - Project 958 (1~(D a LONE OAK ROAD 3004 3008 r-I ❑ 3014'.1 3006 3010 012 I ✓ 0 \'301 ❑8' NORTH SCHOOL DIST. NO.1197 ' 25 3019'\ 18022 3020 ' 1 ° =3W II ' ' JJ i I L 1` I I i _ 023 3021 i 7024 026 ' ❑ I( I g 3 B U 1 I \ 11 ~2, I I J'6 _l 1 I I ..11 03 3033 I 3030 3034 NJ 3045 f-~ 3047 C~.~ 3049 l~. r 3053 f 3042' I I l ~saiaY i C14s PILOT KNOB PARK X14 ❑ 3057 305y~D5 3050 I 1 l 058 3060 CITY OF EAGAN 3061 30 / 00~ 3066' I _ S \ ti 9 Sti ; y 012-02 L 3 5 \ _y is 054 3063 3056 ~ D6 'S064 I \ ❑ J < 3077 3061 3 2 3070 ' 1 ❑ p II OB 3076 ~33. 665 F.F. - 3079 3083 L L ~ (1 210 F.F. TOWERVIEW ROAD TOWERVIEW ROAD \ L ❑ `200 F.F. 1500 RECONSTRUCT / \ ! #3795 DRIVEWAY \ I - t OF EAGAN ACCESS TO 1 _ l ❑ TOWER 39.0 Acres ❑ / ~ ~ ~ ❑ \ QUARRY LONE \ \ v \ ; ❑C ❑ 3199 ❑ < Unisys , 1500 32.5 Acres I x ell, Northwest Airlines ' ♦/"`~J r LEGEND U \ s M _ . ASSESSMENT AREA \ ® STREETIMPROVEMENTS \fl ~,n\ CONCRETE DRIVEWAY ENTRANCE QPROJECT & CONTRACT INFO 0958 TOWERVIEW RD FEASIBILITY REPO FIG-4 11-06-07 PEDESTRIAN RAMP Towerview Road Of Eagn Neighborhood Street Revitalization Fig. 2 Engineering Department Project 958 - Assessment Area 60' ROW 32' F-F) a 1•. 4" BITUMINOUS SURFACE EX. 8618 CURB 6"-8" CL. 5 AGGREGATE BASE & GUTTER Existing Typical Section 60' ROW 32' (F-F) EDGE MILL (6'-8' wide) Typ. 11/2" WEAR COURSE BITUMINOUS OVERLAY 2350 / 60 ~ A~ ~ ~ ~ ~ .s. ..Lc~.Y• ~ qty :~..~r +1~. . REPLACE EX. CURB & GUTTER AS DIRECTED BITUMINOUS TACK COAT 4" BITUMINOUS SURFACE 6"-8" CL. 5 AGGREGATE BASE Bituminous Street Overlay Proposed Typical Section „-,3-06 Towerview Road City of Eap Neighborhood Street Revitalization Fig.3 Engineering Deparanent Project 958 - Typical Section SLOPE 3/4" PER FT. d a, 'O d dd ° d " d°'. III ~~~-IiI NOTE: 7" MINIMUM THICKNESS REQUIRED ON ENTIRE APRON. SUITABLE GRANULAR SUBGRADE OR CL. 5 (100% COMPACTION) EXCAVATE SUBGRADE TO ACCOMODATE 7" THICKNESS AT FLOW LINE SECTION A-A MAXIMUM 8' TRANSVERSE JOINT BETWEEN JOINTS 25' Min. Rod. / A B6 Curb d 4 12P-6" A d, d, d •8f ° a d 9 4 . ° CONTRACTION JOINT EXPANSION JOINT A (TYP. ) 1. WHERE NEW DRIVEWAYS ARE TO BE ADDED 3. CONTRACTION JOINT PATTERN TO BE ACROSS EXISTING C&G, REMOVE EXISTING DETERMINED BY ENGINEER. C&G AND REPOUR INTEGRAL WITH THE CONCRETE ENTRANCE. 4. REQUIRED MIX DESIGNATION = 3A32 2. CONCRETE APRON REQUIRED FOR ALL ENTRANCES. PLAN G:DErML PLATES/E440 Towerview Road STANDARD City of Eakan Concrete Entrance Apron PLATE Fig. 4 W 0 Project 958 440 Engineering Depnt __7 . CITY PROJECT NO 958 INFORMATIONAL NEIGHBORHOOD MEETING TOWERVIEW ROAD STREET REVITALIZATION THURSDAY, DECEMBER 13, 2007 4:30 P.M. EAGAN ROOM Attendance: John Gorder, Assistant City Engineer, 2 residents representing 2 properties (see attached sign-in sheet). A. Presentation of Project Details • Gorder welcomed the residents and provided project presentation, including details such as construction, costs, schedule and assessments. B. Questions/ Comments • How long will construction on my street last? Once construction starts on any one street segment, the contractor is required to be completed with all construction on that street within 3 to 4 weeks. • With the final assessment amount based on the final costs, can the assessment increase from estimated? Yes, but not more than 10% without another public hearing on the project. If the bids received are more than 10% over the feasibility report estimate, it is City policy to hold another public hearing on the increased costs. The feasibility report estimate has historically been a fairly conservative estimate. The meeting adjourned at 4:50 p.m. GTroj-Coat/ 958/Minutes a~~ NEIGHBORHOOD MEETING vl~ Towerview Road Project No. 958 CIOt of E qa nThursday, December 13, 2007 4:30 p.m. NAME ADDRESS Aut -4(()3 2. B 3 ~i-I-A'lBcelAjlaaD TWAIL 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. .14. 15. 16. 17. 18. 19. 20. G: F O R M S/SIGN- I N. S h eet o 7 Agenda Information Memo December 18, 2007 Eagan City Council Meeting L. PROJ 959, EDEN ADDITION STREET IMPROVEMENTS ACTION TO BE CONSIDERED: Approve Project 959 (Eden Addition - Street Improvements) and authorize the preparation of detailed plans and specifications. FACTS: • Since 1990, the City has implemented a comprehensive Pavement Management Program that provides timely pavement rehabilitation to our local streets, significantly extending their overall life expectancy. During these past eighteen years, the City has rehabilitated approximately 96 miles of local streets. • The resurfacing of the streets within the Eden Addition neighborhood, located east of Blackhawk Road and north of Cliff Road has been programmed for 2008 in the City's 5-Year Capital Improvement Program. • On June 19, 2007, the City Council authorized the preparation of a feasibility report identifying the scope, cost, financing and schedule for the rehabilitation of these streets. • On November 20, 2007, the feasibility report for Project 959 was presented to the City Council and a Public Hearing was scheduled for December 18 to formally present and discuss the report with the adjacent property owners. An informational neighborhood meeting was held on December 13 for the adjacent property owners and representatives to discuss the proposed improvements. Of the 128 total properties (all townhomes) proposed to be assessed under this improvement, no one attended the informational meeting. • All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. ATTACHMENTS: • Feasibility Report, pageWand-S City of Report for Eden Addition Neighborhood Street Revitalization City Project No. 959 December, 2007 *r 6 C13 ,I i City 0 Eapn Mike Maguire December 13, 2007 MAYOR Honorable Mayor and City Council City of Eagan Paul Bakken 3830 Pilot Knob Road Peggy Carlson Eagan, MN 55122 Cyndee Fields Meg Tilley Re: Eden Addition Street Revitalization City Project No. 959 COUNCIL MEMBERS Dear Mayor and City Council: Thomas Hedges The repoo estima e, CITY ADMINISTRATOR Attached rt our o and discusses the proposed s a cost opoed improvements and include The rep presents preliminary assessment roll and schedule. We would be pleased to meet with the City Council at your convenience to review and discuss the contents of this report. MUNICIPAL CENTER Sincerely, 3830 Pilot Knob Road Eagan, MN 55122-1810 ohn p Gorder, P.E. 651.675.5000 phone Assistant City Engineer 651.675.5012 fax 651.454.8535 TDD I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of MAINTENANCE FACILITY Minnesota. 3501 Coachman Point Eagan, MN 55122 6P2~!'- ::~~A John P. Gorder 651.675.5300 phone 651.675.5360 fax Date: 7 Reg. No. 22813 651.454.8535 TDD Reviewed By: www.cityofeagan.com Date: P ? D(Jt. of Public Wor Reviewed BP Date: THE LONE DAKTREE Finance Dept. The symbol of strength and growth in our community. 3;7 TABLE OF CONTENTS Letter of Transmittal/Certification Table of Contents Page Introduction ...............................1 Scope .......................................................................................................................................................2 Feasibility and Recommendations ........................................................................................................3 Street Evaluation ..................................3 Proposed Improvements .......................................................................................................................4 Rain Gardens/ Infiltration Areas .........................................................................................................6 Easements/Permits ................................................................................................................................7 Cost Estimate 7 Assessments ..................................................................................7 Low Density Residential ........................................................................................................8 Assessment Financing Options ............................................................................................................8 Revenue Source .....................................................................................................................................9 Project Schedule .....................................................................................................................................9 LIST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Appendix C Figures - 1 Location Map - 2 Street Improvement/Assessment Area Map - 3 Typical Section - Overlay December 2007 Neighborhood Street Revitalization Eden Addition. Eagan, Minnesota Introduction/ History As a part of Eagan's Pavement Management Program, (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The approximately 0.7 mile of 32' wide local residential streets within the Eden Addition neighborhood area are identified for street overlay improvements in 2008. Figure 1, located in Appendix C, illustrates the project location. The streets within the Eden Addition neighborhood were constructed in 1980. Based on the data and engineering/ best management practices available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (at 5 to 7 years, again at 12 to 14 years) with a bituminous overlay at approximately 20 years. Overlaying these roadways located within the project area, which are mainly in the 25 to 30 year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the underlying street. Eden Addn. a ~ age 1 Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the street pavements. The streets in the neighborhood were seal coated various times between 1987 and 1999. The Public Works maintenance program typically includes patching and refurbishing during the construction season two years prior to the overlay. The Public Works crews, as part of the Preparatory Pavement Management Plan, removed an d replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration, if necessary. These repairs alone will not substantially extend the life expectancy of the street pavements if not combined with the proposed structural bituminous overlay proposed with this project. The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer) in the project area and determined the system is in good working order and that no major repairs are necessary. Scope This project provides for resurfacing (edge mill and overlay) approximately 0.7 mile of roadways. Figure 2, located in Appendix C, illustrates the project area. Included in this project is the replacement of the damaged curb and gutter, adjustments and/or replacement to sanitary/storm sewer utility castings, water gate valves, street signage, and pedestrian ramps. Eden Addn. Yape2 a-73 Feasibility and Recommendations This project is necessary to prevent further decay of the pavement section, create a safer driving surface, increase ride-ability and add structural strength. This project is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of these streets. By resurfacing all of the streets within the neighborhood at one time, an economy of scale benefit will be realized. This project is feasible from an engineering standpoint in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five Year Capital Improvement Plan (2008 - 2012) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report. Street Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PCI Recommended Improvement 5 16 00 Routine Maintenance/Crack Seal/Seal Coat 3 _-55 Patch/Repair and/or Overlay 0-35 j Reconstruct j The 2007 PCI rankings for the Eden has a neighborhood weighted average pavement condition rating of 37 which falls in the lower rankings of the "Patch/Repair and/or Overlay" category. Therefore, with this rating and the age of the streets, the 2008 construction season is the critical time to construct the bituminous overlay on these streets. Eden Addn. , / Page 3 Proposed Improvements Pavement - The proposed street improvements are shown in Figure 3. The existing street section consists of 3" bituminous pavement supported by 4" to 6" gravel base and granular sub grade material. The existing bituminous surface will be milled adjacent to the existing curb and gutter (6'-8' wide) to accommodate a 1'/2-inch bituminous overlay. The overlay, combined with the existing street section, will provide a street section consistent with current City standards for a residential street. The combination of patching and overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Bituminous overlays will show some continued frost movements and reflective cracking consistent with the underlying pavement. Routine maintenance will still need to continue under the City's Pavement Management Program. Concrete curb & gutter - Damaged curb and gutter will be replaced if severely cracked, spalled, or settled. It is estimated that approximately 14% (0.3 miles) of the existing u concrete curb and gutter will have to be x replaced. Boulevard sod will be removed and replaced by a new 2' wide roll behind each section of curb and gutter that is replaced. While the contractor who performs the work is responsible for it's establishment in the first 30 days after placement, adjacent residents are encouraged to consistently water the new sod to help ensure its growth. A guide to maintenance of the sod will be distributed to the residents prior to this construction activity. Signage - All traffic control and street identification signage within the project limits will be replaced due to diminished reflectivity, deteriorated support posts, and the signs or posts no longer meeting City and State standards. Eden Addn. Page 4 a7s ` Sidewalk/ Path Pedestrian Ramps - Recent revisions to the Americans with Disabilities Act (ADA) requires jurisdictional agencies to provide detectable warnings at all existing pedestrian ramps of sidewalks and paths with public streets that are improved, including mill & overlay improvements. The most common method of providing this detectable warning is through the installation of truncated domes a ' Fr minimum of two feet in length across the width of all pedestrian ramps. This project provides for the installation of one truncated dome pedestrian ramp on the - sidewalk at Beecher Drive and r i z Blackhawk Road. Example of a truncated dome pedestrian ramp Mailbox Repair - Some mailboxes within the Eden Addition neighborhood have been identified as "at risk" of being damaged during winter snow MOMS °Wf Ue W rice « and ice operations by the City Street Maintenance app-ea W„ m ur«aeCl. Division. These mailboxes are installed too low or Front of Mali So Behind Back of Curb close to the curb, or aged and deteriorated so that they may not withstand the impact of the snow from a plow. City staff is communicating to - homeowners through mailing about these mailbox Y=, s. roM of Pape Boxes problems, specifically in the proposed 2008 street r Extend FForward _ j of vertical Post revitalization neighborhoods. Homeowners with = - "Safety Cleer at-risk mailboxes will have the option of repairing ^ the boxes individually, or by signing a waiver to „E ,SEO STS q~ MAIL 3 PAPER BOX vuh allow the City to repair and assess the cost to the "T'Myo u INSTALLATION GUIDELINES eD6 610 Engroe .913"M.«a . property. Because the cooperation of property owners, and therefore City involvement,. is uncertain, costs for City repair and special assessment is not included in this report. Eden Addn. Page 5 Example of a recent street overlay project in Eagan (St. Francis Woods, 2005) Rain Gardens/ Infiltration Areas Reducing storm water runoff volumes and re-charging the groundwater system through infiltration has recently been emphasized at the local, state, and federal levels of government. At time of development of neighborhoods such as Eden, provisions for reducing the amount of storm water runoff from impervious surfaces, such as yard rain gardens and infiltration areas were not considered. Neighborhood street revitalization 4~ 4 4 projects as proposed under this project provide an opportunity to investigate potential added storm water runoff controls. City staff will present information on the benefits and features of rain gardens to area residents to solicit interest, as part of the public notices and informational meetings for this project. If residents are Eden Addn. Page 6 a~7 interested, City staff will provide educational materials and review specific properties for the feasibility of rain garden installations. Easement/Permits All work will be in the public right-of-way. No additional easements will be necessary. It is anticipated that no permits will be required for the resurfacing project. Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2008 construction costs and include a 5% contingency and indirect cost of 30%, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: Edge Mill and Overlay W/Signage $ 102,650 • Repair Existing Concrete Curb & Gutter $ 48,800 Total Project Cost 15$ 1,450 Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Special Assessment Policy for a mill and overlay improvement for local streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. City Special Assessment Policy Assessment Ratio Property City Mill and Overlay/ Signage Low Density Residential (R-1,2,3) 50% 50% Repair Existing Concrete Curb and Gutter 0% 100% Eden Addn. Z eQe 7 Low Density Residential Lots (R-1, R-2, R-3) - All residential equivalent properties (128 Total, single-family and townhome) as shown on Figure 2, having driveway access on to the streets to be improved are proposed to be assessed, based on the amount of front footage adjacent to the streets within the project. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for residential properties (R-l, R-2, R-3) based on a normal residential width street (32 feet). The estimated cost per residential lot equivalent to be assessed based on the City Assessment Policy is $401 per Lot and is calculated as follows: 1) [$102,650 (Mill & Overlay Cost.+ Signage Cost) x 50%] _ $ 51,320 [Total Residential Assessment (R-1, 2, 3)] 2) $ 51,320 (Total Residential Assessment) $401 / lot 128 Residential Lots Assessment FinancinLy Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment will be spread over five years with the interest determined by the results of the bond sale used to finance the improvements. The following payment schedule will result based on an estimated 6% interest for the assessed amounts: Single Family Residential Lot = $401 Principal Interest Cost Per Year Per Year Per Year First Year $ 80 $ 24 $124 Fifth Year $ 80 $ 5 $ 85 Eden Addn. Page 8 Revenue Source A summary of revenue sources is listed below: Project Cost Property Assessment City Contribution Mill and Overlay $102,650 $ 51,320 $ 51,330 Repair Existing Curb $485800 -0- $48,800 Totals $151,450 $ 51,320 $100,130 The City's Major Street Fund will finance the estimated project deficit of $100,130 (66% of total). Pro'ect Schedule Present Feasibility Report to City Council/ Order Public Hearing November 20, 2007 Neighborhood Meeting December 13, 2007 Public Hearing December 18, 2007 Approve Plans and Specifications January, 2008 Award Contract February, 2008 Project Completion August, 2008 Final Cost Report September, 2008 Final Assessment Hearin Fall, 2008 First Payment Due with Property Tax Statement ..................................May 15, 2009 Eden Addn. Page 9 ~0QO Appendix A -Street Overlay - City Project No. 959 Preliminary Cost Estimate Eden Addition 1. Bituminous Street Overlay Est. Unit Est. Item Unit Qty. Price Cost Mobilization L.S. 1 $2,500.00 $2,500 Mill Bituminous Pavement S.Y. 5,060 $1.15 $5,820 Type 2350/ 60 Wear Course Mixture Ton 1,200 $45.00 $54,000 Bituminous Material for Tack Coat Gal. 620 $2.00 $1,240 Manhole w/ Casting Each 1 $1,500.00 $1,500 Adjust Water Valve Box - Riser Adjustment Each 5 $175.00 $880 Adjust Frame & Ring Casting (Manhole) Each 10 $400.00 $4,000 MH Riser Installation Each 9 $140.00 $1,260 Replace Traffic & Street Signs L.S. 1 $2,000.00 $2,000 Traffic Control L.S. 1 $2,000.00 $2,000 Subtotal $75,200 +5% Contingencies $3,760 Subtotal $78,960 + 30% Indirect Costs $23,690 TOTAL- STREET $102,650 II. Repair Existing Concrete Curb & Gutter Est. Unit Est. Item Unit Qty. Price Cost Remove Concrete Curb and Gutter L.F. 1,000 $5.00 $5,000 D412 Concrete Curb and Gutter L.F. 1,000 $20.00 $20,000 Remove Concrete Valle Gutter S.Y. 10 $20.00 $200 7" Concrete Valley Gutter S.Y. 10 $50.00 $500 Adjust Frame & Ring Casting (C.B) Each 5 $300.00 $1,500 Sod w/To soil S.Y. 270 $12.00 $3,240 Bituminous Driveway Patching S.Y. 120 $24.00 $2,880 Bituminous Path Patching S.Y. 5 $26.00 $130 Bituminous Street Patching Ton 20 $90.00 $1,800 Truncated Dome Detectable Warning Paver 2x2 S.F. 10 $40.00 $400 age 4" Concrete Ped Ramp w/ Wet Cast for Truncated Dome Inset S.F. 20 $5.00 $100.00 Subtotal $35,750 +5% Contingencies $1,790 Subtotal ]$$3377,,554400 + 30% Indirect Costs 11,260 TOTAL - CURB $48,800 Total Proiect Cost $151,450 0~0 Appendix B - City Project No. 959 Preliminary Assessment Roll Eden Addition Street Overlay Address P.I.N. Lot Lot Total Equivalent Assessment BEECHER DRIVE 1850 Beecher Dr. 10-17750-060-02 1 $401 $401 CLOVER LANE 4395 Clover Ln. 10-22750-030-05 1 $401 $401 4396 Clover Ln. 10-22750-110-04 1 $401 $401 4401 Unit A Clover Ln. 1.0-22750-380-03 1 $401 $401 4401 Unit B Clover Ln. 10-22750-370-03 1 $401. $401 4402 Unit A Clover Ln. 1022750-290-02 1 $401 $401 4402 Unit B Clover Ln. 10-22750-280-02 1 $401 $401 4404 Unit A Clover Ln. 10-22750.300-02. 1 $401 $401 4404 Unit B Clover Ln. 10-22750-310-02 1 $401,'' $401 4405 Unit A Clover Ln. .1022750-350-03 1 $401 $401 4405 Unit B Clover Ln. i0-22750-360-03 1 $401 $401 4407 Unit A Clover Ln. 10-22750440-03 1 $401 $401 4407 Unit B Clover Ln. 10-22750-330=03 1 $401 $401 4408 Unit A Clover Ln. 10-22750`-330-02 1 $401 ` $401 4408 Unit B Clover Ln. 10-22750`-320-02_ 1 $401 $401 4410 Unit A Clover Ln. 10,22750-340-02 1 -$401 $401 4410 Unit B Clover Ln. 10-22750-350=02 1 $401 $401 4411 Unit A Clover Ln. 10-22750-310-03 1 $401 $401 4411 Unit B Clover Ln. 1022750-320-03 1 $401 $401 4413 Unit A Clover Ln. 10-22750-300703 1 $401 $401 4413 Unit B Clover Ln. 10-22750-290-03 1 $401 $401 4416 Unit A Clover Ln. 1022750-370,-02 1 $401 $401 4416 Unit B Clover Ln. 10-22750-360-02. , 1 $401 $401 4417 Unit A Clover Ln. 107-22750-270-03 1 $401 $401 4417 Unit B Clover Ln. 10-22750-280-03 1 $401 $401 4418 Unit A Clover Ln. 10-22750-380-02. 1 $401 $401 4418 Unit B Clover Ln. 10-22750-390-02 1 $401 $401 4419 Unit A Clover Ln. 10-22750-260-03 1 $401 $401 4419 Unit B Clover Ln. 10-22750-250-03` 1 $401 $401 4423 Unit A Clover Ln. 10-22750-230-03 1 $401 $401 4423 Unit B Clover Ln. 10-22750=240-03 1 $401 $401 4425 Unit A Clover Ln. 10-22750-220-03 1 $401 $401 4425 Unit B Clover Ln. 10-22750-210-03 1 $401 $401 4428 Unit A Clover Ln. 10-22750-410-02 ` 1 $401 $401 4428 Unit B Clover Ln. 10-22750-400-02 ' 1 $401 $401 4429 Unit A Clover Ln. 10-22750-190=03 1 $401 $401 4429 Unit B Clover Ln. 10-22750-200-03 1 $40.1 $401 4430 Unit A Clover Ln. i0-22750-420.=02 1 $401 $401 4430 Unit B Clover Ln. 10-2250-430-02 1 $4fl1' $401 ~3 4431 .Unit A Clover Ln. 10-227507180-03 1 $401 $401 4431 Unit B Clover Ln. 10-22750=170-03 1 $401> $401 4435 Unit A Clover Ln. 10-227507150=03 1 $401 $401 4435 Unit B Clover Ln. 10-22750-Ib0=03 1 $401 $401 4437 Unit A Clover Ln. 1022750-140-03 1 $401 $401 4437 Unit B Clover Ln. 10-22750-130703 1 $401 $401 4441 Unit A Clover Ln. 1022750-110-03 1 $401 $401 4441 Unit B Clover Ln. 1022750420-03 1 $401 $401 4443 Unit A Clover Ln. 10-22750=100-03 1 $401 $401 4443 Unit B Clover Ln. 10-227507090-03 1 $401 $401 4447 Unit A Clover Ln. 10=22750-070-03 1 $401 $401 4447 Unit B Clover Ln. 10-22750-080-03 1 $401 $401 4448 Unit A Clover Ln. -10-22750-450-02 1 $401` $401 4448 Unit B Clover Ln. 10722750-440-02 1 $401 $401 4449 Unit A Clover Ln. 10-2275.0-060-03 1 $401 $401 4449 Unit B Clover Ln. 10227507050-03 1 $401 $401 4450 Unit A Clover Ln. 10-22750460-02 1 - $401 $401 4450 Unit B Clover Ln. 10-2275.0-470-02 1 $401. $401 4453 Unit A Clover Ln. 10-22750-030=03 1 $401 $401 4453 Unit B Clover Ln. 10-227507040-03 1 $401 $401 4455 Unit A Clover Ln. 10-22750-.'020-03 1 $401: $401 4455 Unit B Clover Ln. 10=22750-010=03 1 $401 $401 4459 Unit A Clover Ln. 10=22750=020-01 1 $401 $401 4459 Unit B Clover Ln. 1022750-010.=01 1 $401. $401 4461 Unit A Clover Ln. 10 22750=03fl-01 1 $401 $401 4461 Unit B Clover Ln. 10-22750-04U-01 1 $401 $401 4464 Unit A Clover Ln. 10=22750-010-02 1 $401 $401 4464 Unit B Clover Ln. 10=22750=020-02: 1 $401 $401 4465 Unit A Clover Ln. 10-22750-060701 1 $401 $401 4465 Unit B Clover Ln. '10-22750-050701 1 $401 $401 4466 Unit A Clover Ln. 10-22750-040=02 1 $401 $401 4466 Unit B.Clover Ln. 10-22750-030-02.: 1 $401 $401 4471 Unit A Clover Ln. 10-22750-100-01 ; 1 $401 $401 4471 Unit B Clover Ln. 10-22750-090-01 1 $401_ $401 4473 Unit A Clover Ln. 10-227507'110-01 1 $401 ; $401 4473 Unit B Clover Ln. 10-22750-120-01 1 $401 - $401 4474 Unit A Clover Ln. 10-22750-050-02 1 $401 $401 4474 Unit B Clover Ln. 10 22750-060-02 1 $401 $401 4476 Unit A Clover Ln. 10-22750-080-02 1 $401 $401 4476 Unit B Clover Ln. 10-22750-070-02 1 $401 $401 4477 Unit A Clover Ln. 10-22750-140-01 1 $401 $401 4477 Unit B Clover Ln. 10-2275fl-13'0-01 1 $401 $401 4479 Unit A Clover Ln. .10-22750=150701 1 $401 $401 4479 Unit B Clover Ln. 10-22750-160=01 1 $401 $401 4480 Unit A Clover Ln. 10-22750-090--02 1 $401 $401 4480 Unit B Clover Ln. 10-22750-100-011 $401 ' $401 4482 Unit A Clover Ln. 10-22750420-02 1 $401 $401 4482 Unit B Clover Ln. 10-22750-110-02 1 $401 $401 4483 Unit A Clover Ln. 10-22750-180-01 i 1 $401 $401 4483 Unit B Clover Ln. 10-22750-170-01 " .1 $401 $401 4484 Unit A Clover Ln. 10=22750-130-02 1 $401 $401 4484 Unit B Clover Ln. i0-22750-14fl-02 1 $401 $401 4485 Unit A Clover Ln. 10-227501-190-01 1 $401 $401 4485 Unit B Clover Ln. 10`-22750.,-200-01 1 :,$401 $401 4486 Unit A Clover Ln. 10=22750=160-02 1 $401 $401 4486 Unit B Clover Ln. 10-22750=15U-02 1 $401 $401 4489 Unit A Clover Ln. 107-22750-220701 1 $401 $401 4489 Unit B Clover Ln. 10-22750-210-01 1 $401 $401 4490 Unit A Clover Ln. 1042750-170-02 1 $401 $401 4490 Unit B Clover Ln. 10=22750-180-02 1 $401 $401 4491 Unit A Clover Ln. i0=22750-230-01 1 $401 $401 4491 Unit B Clover Ln. 10722750-240-01 1 $401 $401 4492 Unit A Clover Ln. 10-22750-200-02 1 $401 $401 4492 Unit B Clover Ln. 10-22750-190-02 1 $401 $401 4495 Unit A Clover Ln. 10-22750-260-01 1 $401 ' $401 4495 Unit B Clover Ln. 10-22750-250-01 1 $401 $401 1 $401 $401 4497 Unit A Clover Ln. 10-22750.270-01 4497 Unit B Clover Ln. 10-22750-280-011 $401 $401 Subtotal WALNUT LANE $401 $401 1814 Walnut Ln. 10-22750-100-04 1 1815 Walnut Ln. 10-22750-270=02 1 $401 $401 1819 Walnut Ln. 10'm22750--260702,: 1 $401 $401 1820 Walnut Ln. 10-22750-090704 1 $401 $401 1821 Walnut Ln. 10-2275Q-250-02 1 $401 $401 1824 Walnut Ln. 10-227.50=080-04! 1 $401 $401 1825 Walnut Ln. 10-22750-240-02 1 $401 $401 1826 Walnut Ln. 10-22750-070-04 1 $401 $401 1829 Walnut Ln. 10-22750-230-02 1 $401 $401 1830 Walnut Ln. .10-227507060=04 1 $401 $401 1832 Walnut Ln. 10-22750-050-04' 1 $401 $401 1833 Walnut Ln. 10-22750-220-02 1 $401 $401 1835 Walnut Ln. i0-227507210=01 1 $401 $401 1836 Walnut Ln. 10-22750-040`-04 1 $401 $401 1838 Walnut Ln. 10-22750-030-04 ` 1 $401 $401 1839 Walnut Ln. 10-22750-290701 1 $401 $401 1840 Walnut Ln. 10-22750-020-04 1 $401 $401 1841 Walnut Ave. 10-22750-300-01 1 $401 $401 1843 Walnut Ln. 10-22750-31001 1 $401 $401 1844 Walnut Ln. 10-22750-010-04 " 1 $401 $401 Subtotal 20 Totals 128 $51,320 L VV ~ 13 No' WESCOTT ~ ®c HALL I 35~ a~ DEERWOOD A) O Project Location IFFLEY ROAD DIFFLEY ROAD / wa w~.. I y i 1 Ill Z g } Q = Y rc Q o Of m ~v LI- 3 W SHALE LN. /Q O U .r wNw LN. Y F- 0 U d CLIFF ROAD m Z CLIFF ROAD WALDEN g HEIGHTS PARK ~~~.r\Q' ~aE COVINGTON LLI Y UU Z W Q = C7 0 C) o - ~ O 1¢ m Y O APPLE VALLEY a s/10/07 Eden Addition City of Eap Neighborhood Street Revitalization Fig. 1 Engineering Department ~v(Q Location Map - Project 959 A~R~r a n M n 4435$ NORTH I 9 v a v a g.43 i 44318' - I F6)q 471p gg619 trR S > 430A 9A 449 I 4>lq EA9 co 0 9 442 4425$' a 4 8 A S N ' 447 9 47 S6, 4j3 OD ~X 78 4q)3q q7 9 a w 442 B 4423A 4423 ' ' F ~A ,(V 4q 44)4 A A~ 4418B 4418A 4419A 4419B FF9 g8~9A V 4j6~ g4j68 4416B 4416A 4417A 4417B t \ FF8 S~ q 4 80 4410B 4410A 4413A 4413B'_------- F FF918 9q F82 44 p48 44p8q 4411A 4411E 9S8 F FB 4q4 q F~ f9 F 8~ F A 40 FF 7B 44028 4 440 4497 4497q FF9~9 F FgO~ 1819 1815 q 4401Aq ` 4058 ' 9 1839 401B 1841 1821 , 1835 1833 1829 1825 811 1809 P v'C 11 1843 ~ LN LANE j 1838 \ 1814 1808 1804 1820 , 1840 \ 1844 1836 1832 1830, 1826 1824 4396 4395 NW1 INIIIIIIII 11111111110 INS MEN MENNEN MEN MEN OWN NOW MEMNON Nin won Non own =I > I 1 1 J. ,I 1 - - BEECHER DRIVE Doi q 1 Y 1850 1 < o,~ QIN I NOW U \ LEGEND Q ~ ® ® v _ ASSESSMENT AREA m STREET IMPROVEMENTS Q G:Project & Controct Info\0959\Fesibility Report\FIG2 11-e-07 PEDESTRIAN RAMP '11W Eden Addition City of Eap Neighborhood Street Revitalization Fig. 2 Engineering Department Project 959 - Assessment Area 60' ROW 32' F-F) ♦ n y. Y r~Y~• 13, 3" BITUMINOUS SURFACE EX. D412 CURB 6" CL. 5 AGGREGATE BASE & GUTTER Existing Typical Section 60' ROW 32' (F-F) EDGE MILL (6'-8' wide) Typ. 11/2' WEAR COURSE BITUMINOUS OVERLAY r r%ae.'► ri•t .T 4 v .a. ~r h1 L. • Z ..At' i•t''``• REPLACE EX. CURB & GUTTER AS DIRECTED BITUMINOUS TACK COAT 3" BITUMINOUS SURFACE 6" CL. 5 AGGREGATE BASE Bituminous Street Overlay Proposed Typical Section 11-06-07 Eden Addition City of Eap Neighborhood Street Revitalization Fig.3 Engineering Department O~~g Project 959 - Typical Sections Agenda Information Memo December 18, 2007 Eagan City Council Meeting NEW BUSINESS A. Approve Proposed 2008 Burnsville/Eagan Telecommunications Commission and Burnsville/Eagan Community Television Budgets ACTION TO BE CONSIDERED: Approve the proposed 2008 budgets for Burnsville/Eagan Telecommunications Commission (BETC) and Burnsville/Eagan Community Television (BELT). FACTS: • This matter comes before the City Council under New Business because the proposed 2008 BECT and BETC budgets have not been previously reviewed this year in prior work sessions. • As the City Council is aware, there are some funding uncertainties on the horizon in light of recent FCC decisions, the possibility of a statewide franchising bill, and the final determination in 2008 on BECT's facility location. • That said, the 2008 budget maintains staffing, facilities and operations at their 2007 levels. • Operating expenses are up about 3.5% • The contribution of franchise fees of $103,500 from each city remains unchanged from previous years and PEG fees are provided at historical levels adjusted for inflation. • Non-subscriber revenues are up but not reaching projections. In 2004, the City Council approved a 5-year plan for BECT which called for an additional $50,000 in non-subscriber generated revenue - such as sponsorships - to ensure financial stability for the operation. Over the past four years, that goal has not been achieved in any of the years. In response, staff has reduced revenue goals and reduced capital expenditures in response to this funding shortage. • As matters currently stand, and absent other changes to the revenue stream, sufficient fund balance exists for current operations through 2011, but additional planning will be necessary to place BECT on a long-term secure footing. • However, the 2008 budget continues investment in upgraded television equipment necessary for the public and staff to produce programming. Significant improvements to record and transmit programming in a digital format will be made. • It is likely, based on several factors (the final facility location decision, the results of the 2008 state legislative session, the outcome of negotiations with Comcast, and a determination by the federal courts regarding staying the imposition of the FCC orders) that for any one of these reasons or for all of them, staff and the two city council may need to revisit or revise BECT's budget sometime in 2008. ~g9 Agenda Information Memo December 18, 2007 Eagan City Council Meeting • The City of Burnsville plans to adopt both budgets at its December 17 Council meeting. • Communications Director Garrison will be present to answer questions the City Council may have regarding BECT's budget position, FCC action or possible state legislation. ATTACHMENTS: • Enclosed on pag6Aq is a summary of those budgets. City of Burnsville Burnsville / Eagan Telecommunications Commission' Five-Year Financial Plan % Chg Projected 2005 2006 2007 2007 2008 from 2007 Actual Actual Budget Estimate Proposed to 2008 Budget Budget 2009 2010 2011 2012 SOURCE OF FUNDS: Intergovernmental: Member Contributions: City of Fagan 103,500 103,500 103,500 103,500 103,500 0.0% 103,500 103,500 103,500 103,500 City of Burnsville 103,500 103,500 103,500 103,500 103,500 0.0% 103,500 103,500 103,500 103,500 Total Intergovernmental Sources 207,000 207,000 207,000 207,000 207,000 207,000 207,000 207,000 207,000 Operating: PEG Access Fees" 647,983 671,072 670,000 665,000 695,000 3.7% 701,950 708,970 716,059 723,220 Other 40,350 40,036 25,100 34,100 30,500 21.5% 31,750 33,125 34,638 36,301 Total Operating Sources 688,333 711,108 695,100 699,100 725,500 4.4% 733,700 742,095 750,697 759,521 TOTAL SOUR E OF FUNDS 895,333 918308 902,100 906,100 932,500 3.4% 940,70D 949,095 957,697 966,521 USE OF FUNDS: Operating: Personnel 442,370 497,087 525,748 525,748 553,276 5.2% 569,874 586,971 604,580 622,717 Current Expenses 294,318 307,336 309,650 292,233 311,355 0.6% 298,281 307,229 316,446 335,939 Total Operating Uses 736,688 804,423 835,398 817,981 864,631 3.5% 868,155 894,200 921,026 958,656 Non-Operating: Capital Outlay 177,337 41,550 205,000 53,500 116,100 -43.4% 85,000 145,000 130,000 100,000 Total Non-Operating Uses 177,337 41,550 205,000 53,500 116,100 -43.4% 85,000 145,000 130,000 100,000 TOTAL USE OF FUN 914,025 845,973 1,040,398 871,481 980,731 -5.7% 953,155 1,039,200 1,051,026 1,058,656 NET DIFFEREN E (18,692) 72,135 (138,298) 34,619 (48,231) -65.1% (12,455) (90,105) (93,329) (92,135) Beginning Fund Balance 411,507 392,815 464,950 464,950 499,569 451,338 438,883 348,778 255,449 Ending Fund Balance 392,815 464,950 326,652 499,569 451,338 438,883 348,778 255,449 163,314 Other financial information: Year-end Cash Balance 596,829 464,950 326,652 499,569 451,338 438,883 348,778 255,449 163,314 Three months operating cash estimate 260,100 217,870 245,183 245,183 238,289 259,800 262,756 264,664 239,664 Projected cash balance 336,730 247,080 81,469 254,386 213,049 179,083 86,022 (9,215) (76,350) Includes Community Television and the Telecommunications Commission " 2005 adjusted for prepaid 2006 revenues AGENDA CITY OF EAGAN REGULAR MEETING OF THE ECONOMIC DEVELOPMENT AUTHORITY EAGAN MUNICIPAL CENTER DECEMBER 18, 2007 A. CALL TO ORDER B. ADOPT AGENDA C. APPROVE MINUTES D. OLD BUSINESS 1. CEDAR GROVE REDEVELOPMENT DISTRICT - Extension of Lease for Lyndon Nelson at 3914 Cedarvale Drive E. NEW BUSINESS 1. CEDAR GROVE REDEVELOPMENT DISTRICT - Authorize negotiation of Amendment of United Properties Preliminary Development Agreement for North District and set public hearing for possible eminent domain for property at 3 815 Nicols Road F. OTHER BUSINESS G. ADJOURN Agenda Information Memo Eagan Economic Development Authority Meeting December 18, 2007 NOTICE OF CONCURRENT ACTIONS The Council acting as the Board of Commissioners of the Economic Development Authority ("EDA") may discuss and act on the agenda items for the EDA in conjunction with its actions as a Council. A. CALL TO ORDER ACTION TO BE CONSIDERED: To convene a meeting of the Economic Development Authority to run concurrent with the City Council meeting. B. ADOPT AGENDA ACTION TO BE CONSIDERED: To adopt the agenda as presented or modified. C. APPROVE MINUTES ACTION TO BE CONSIDERED: To approve the minutes of the November 20, 2007 EDA meeting as presented or modified. ATTACHMENTS: • Minutes of the November 20, 2007 EDA meeting on pages a S MINUTES OF A MEETING OF THE EAGAN ECONOMIC DEVELOPMENT AUTHORITY Eagan, Minnesota November 20, 2007 A meeting of the Eagan Economic Development Authority was held on Monday, November 20, 2007 at the Eagan Municipal Center. Present were President Maguire, Commissioner Carlson, Commissioner Fields, Commissioner Tilley and Commissioner Bakken. Also present were Executive Director Hedges, Community Development Directof Hohenstein, City Planner Ridley, Director of Public Works Colbert, and City Attorney Dougherty. ADOPT AGENDA Commissioner Tilley moved, Commissioner Bakken seconded a motion to approve the agenda as presented. Aye: 5 Nay: 0 APPROVE MINUTES Commissioner Bakken moved, Commissioner Tilley seconded a motion to approve the minutes of the November 5, 2007 meeting as presented. Aye: 5 Nay: 0 OLD BUSINESS There were no Old Business items. NEW BUSINESS CEDAR GROVE REDEVELOPMENT DISTRICT AUTHORIZATION OF UPDATE OF REDEVELOPMENT AREA AUAR Community Development Director Hohenstein discussed the proposed update of the Redevelopment Area AUAR. He indicated that the previous AUAR was completed in 2002 and updates are expected to occur every five years until development is complete. Commissioner Tilley moved, Commissioner Bakken seconded a motion to authorize preparation of an update of the Alternative Urban Area Review for the Cedar Grove Redevelopment Area. Aye: 5 Nay: 0 RELEASE OF REPURCHASE AGREEMENT - GRAND OAK Community Development Director Hohenstein discussed relationship of the sale of the Grand Oak properties to BPG and the property owner's request that the Repurchase Agreement identified in the Grand Oak development agreement be released. l~ Commissioner Bakken moved, President Maguire seconded a motion to approve the Release of Repurchase Agreement between the EDA and Grand Oak CR, LLC. Aye: 5 Nay: 0 OTHER BUSINESS There was no other business. ADJOURNMENT Commissioner Tilley moved, Commissioner Fields seconded a motion to adjourn the meeting at 6:55 p.m. Date Thomas Hedges, Executive Director aas Agenda Memo Eagan Economic Development Authority Meeting December 18, 2007 Old Business 1. CEDAR GROVE REDEVELOPMENT DISTRICT - EXTENSION OF LEASE FOR LYN NELSON AT 3912 CEDARVALE DRIVE ACTION TO BE CONSIDERED: To approve an extension of the occupancy agreement for Lyndon Nelson for property at 3912-3914 Cedarvale Drive. FACTS: • As a part of its assembly of properties for the redevelopment of the Cedar Grove Redevelopment District, the City acquired the property at 3912-3914 Cedarvale Drive from Lyn Nelson on July 18, 2006. As a part of that acquisition, the City approved an occupancy agreement to permit Mr. Nelson's business to remain at the property through August 31, 2007 for one dollar. • At its meeting of August 9, 2007, the EDA extended the occupancy agreement for an additional four months, but indicated that if the term was to be extended in the future, it would be necessary for Mr. Nelson to begin paying rent for the property. • Mr. Nelson is requesting a further extension at this time. In response to the Council's direction, staff has negotiated the implementation of rent as a condition of the extension. A rental payment of $200 per month has been tentatively determined, in consideration of the fact that the City receives additional in-kind value through Mr. Nelson coordination of the properties' common area site maintenance, billing and collection. Continuation of these services through the remainder of the winter and next spring will provide a bridge to the relocation of the other tenants. Retaining Mr. Nelson at the property to coordinate these activities is similar to the City's decision to retain Griffin Companies to continue to manage the Cedarvale Mall between the time the City bought the property and the final tenants were relocated. • In addition, the City's relocation consultant has determined that Mr. Nelson is entitled to the $20,000 basic relocation allowance, in anticipation of his completing a self move in the future. The relocation consultant and City Attorney are recommending prepayment of one-half of that amount at this time. • Staff is recommending approval of the lease extension through the June 30, 2008 under the terms described above. ATTACHMENTS: • Area map on page&q- • Request for extension on pages ,,c e - t~ SllverBell:Rd T -F 3 Cedar Grove=Redevelopmenf Area A O J Lyn Nelson G<~ee Location ~aa< a® \ ♦ LD 1 9 d' Iw ~u Z i 0 325 650 1,300 Feet City of Eat Cedar Grove Redevelopment Area Lyn Nelson Location a17 NELSON LAW FIRM, L.L.C. 651451-7077 Fax 651451-1627 Lyndon P. Nelson, Attorney at Law nelsonlawacomcast net 3914 Cedarvale Drive, Eagan, MN 55122 December 13, 2007 Jon Hohenstein City of Eagan Director of Community Development 3830 Pilot Knob Road Eagan, MN 55122 RE: Extension of lease Dear Mr. Hohenstein: Per our discussion, I hereby offer to amend my lease agreement with the City to include a $200.00 per month rent payment. Please let me know if this is acceptable to the City. The rent payment would be due on the first of the month, beginning January 1, 2008. I will continue to administer the common areas and issues during my tenancy. Also, to aid in my eventual relocation I request that the City pay $10,000 of the $20,000 relocation benefit now with the remaining $10,000 to be paid upon my vacating the building. Please let me know if you have any questions or concerns. Thank you. Very truly yours, Nelson Law Firm, LLC Lyndon P. Nelson Attorney at Law LPN: dmb G~ Agenda Memo Eagan City Council.Meeting December 18, 2007 New Business 1. CEDAR GROVE REDEVELOPMENT DISTRICT - AUTHORIZE NEGOTIATION OF PRE-DEVELOPMENT AGREEMENT AMENDMENT WITH UNITED PROPERTIES AND SCHEDULE PUBLIC HEARING TO CONSIDER USE OF EMINENT DOMAIN FOR ACQUISITION OF NORTH DISTRICT PROPERTY ACTION TO BE CONSIDERED 1) To authorize staff to negotiate an amendment of the preliminary development agreement between the City and United Properties regarding the redevelopment of the Cedar Grove North District Property located on the north side of Hwy 13. And 2) To approve a resolution to schedule a public hearing on January 3, 2008 to consider the use of eminent domain for the acquisition of the property located at 3815 Nicols Road in the Cedar Grove Core Area (PIN 100190002025) FACTS: FACTS (Updated Information in Bold): ➢ The Cedar Grove Redevelopment District has been among the City's priorities for a number of years. The City has made substantial progress toward the redevelopment of the area through property acquisitions, road and stormwater improvements, business relocations, environmental reviews and development projects around district. The two areas in which new development has not been initiated to date are the core area and the property on the north side of Hwy 13 that has been designated for redevelopment by United Properties. ➢ In July, the City selected Doran-Pratt as a new development partner and asked them to work with staff to prepare a master plan for the redevelopment of the core area for consideration by the City. A preliminary concept plan was reviewed and approved by the Council and EDA this fall. ➢ United Properties has requested the opportunity to present several alternatives for the redevelopment of the northern properties. As the City has done in the past in redevelopment districts, the developer is being given an opportunity to present the proposal in concept to receive additional direction in advance of preparing more detailed plans or financial analyses. ➢ The concept review does not amount to the approval of a plan or presuppose the outcome of the formal development review process. It does permit the developer to concentrate on concepts that have the potential for further consideration. aq ➢ The City and United Properties currently have a preliminary development agreement under which United agrees to develop a 255,000 Class A office project, in exchange for which the City agrees to do the following: o Sale of City Property - The City would sell the remnant of the old Cedar Grove wastewater treatment center site to United for $1, to offset extraordinary costs associated with the assembly and development of the project. This is a 7 acre parcel of which approximately 1/2 is buildable. o Property Assembly - If United has exhausted its good faith efforts to acquire the Goodyear parcel privately, the City would assist in the acquisition of the parcel, including consideration of eminent domain, if necessary. While the Goodyear building was not among the structures found to be substandard when the district was created, the City Attorney indicates that the City may use eminent domain to assemble the property. If the Council were to consider this option, however, it would be necessary to schedule and hold a public hearing for that purpose and file a petition to begin the process prior to the February 1, 2008 statutory deadline. o Financing Assistance - the City would consider public financing assistance to the extent that it is possible. Even though the City has the authority to acquire the Goodyear property, the fact that the building was not substandard precludes the City from providing TIF redevelopment assistance, because the development would not eliminate a condition that caused the district to be created. This clause was included in the original agreement in the event that the TIF law were to change in such a way as to permit financing assistance to the project before the development occurred. Since TIF may not be used in this case, if the City were to acquire the Goodyear site for redevelopment, United would need to reimburse the City for the full cost of acquisition, relocation and demolition. ➢ On behalf of United, Brian Carey submitted a packet of information overviewing the company's request, which was reviewed by the City Council at its workshop meeting of December 10, 2007. The information described three office/office-showroom/office= warehouse options and an apartment option. The information also outlined the efforts United has made to attempt to acquire the Goodyear property by direct purchase or property trade. It is their conclusion that the current owners of the property will not sell the property willingly. ➢ Upon review of the information and discussion with Mr. Carey and staff, the City Council indicated a willingness to consider an office/office-showroom/office warehouse development concept in lien of the Class A office project previously identified for the site. Specific Council comments and direction were as follows: o The Council was not supportive of a residential alternative in this location. o The Council expressed a preference for United Concept #2 (office park adjacent to existing Goodyear/Wingfoot building) as a first phase of the ultimate development of United Concept #3 (Removal of Goodyear building and completion of business park). A revised concept plan incorporating the Council's direction will be considered together with a proposed amendment of the preliminary development agreement for the area with United. 3oc~ o If the property is not to develop as a Class A office, the Council stressed the need for the finishes and design of the project to still be very high quality, describing their expectation as a high B+. o The Council remains supportive of the commercial- redevelopment of the property as a high quality business park and does not support the expansion of the truck tire and repair use or the development of other industrial uses. o Staff and the developer were directed to work with the remaining third party property owner, Bernstein Perwien Properties, to determine their willingness to sell their property, swap property or partner in the redevelopment of the property. The Council indicated that the phased approach to the redevelopment would offer more options for Bernstein Perwien to time a sale or participate in the development, thereby increasing the potential for a voluntary resolution of the property ownership and development. Both Mr. Carey and staff have been in touch with Mr. Perwien since the Council meeting to outline the Council's preliminary direction and to invite additional discussions of options. Mr. Perwien indicated interest in learning more and considering options for selling the property or partnering in the redevelopment. The City Attorney has requested that an appraisal of the Bernstein Perwien property be prepared to serve as the basis of negotiations.. o While the City Council would prefer a negotiated settlement with Bernstein Perwien, in consideration of the upcoming February 1, 2008 deadline for the use of eminent domain in pre-2006 redevelopment TIF districts, the Council indicated that the City should preserve its rights to use eminent domain for the acquisition of the property, should negotiations fail. For that purpose, one of the actions before the EDA is to schedule the public hearing to consider eminent domain on January 3, 2008. o As part of the negotiations of a revised development concept and development agreement, the Council requested a schedule of the development phases. ATTACHMENTS: ➢ United proposal packet and staff cover memo were previously distributed with December 10, 2007 Workshop packet. ➢ Location and parcel identification map on e ➢ United concept plans #2 an 3 on pages through ➢ Resolutions on pagesough.:-2~,P v d ~ PerwinMingfoot Property D / J C siiver.Belhlkd United/ North-District •Properties Cedar-Grove Redevelopment'Area ~ a /'~\J Cap°~ 1 7 Iw ~u Z I 0 325 650 1,300 of Eapn Feet Cedar Grove Redevelopment Area Perwin/Wingfoot Site and United North District Development Properties 'Awl fi . OG O U. fr s ~ g u a~ _ _ 11 1 n O DMya A bo w9laa9 A J z; ~ II A' W CY N p. kit 17 1'u 6 N J d o rN U z i 04 w 33 U H v nWi< ~ •303 Cl) i _ .-ALL -.Iowqsqa~ u O a r ~ " • -=tea •f ~ r~ I _ R. a •al! _ I I r--1 I 4,+ I~ l li III i4 I p X I~il III ; , ~ g V i r" ~ o ~ dill y ~ Q H ~ W EAGAN ECONOMIC DEVELOPMENT AUTHORITY RESOLUTION TO SCHEDULE PUBLIC HEARING ON JANUARY 3, 2008 TO CONSIDER AUTHORIZATION OF EMINENT DOMAIN TO ACQUIRE THE. PROPERTY LOCATED IN THE CEDAR GROVE NORTH DISTRICT AT 3815 NICOLS ROAD FOR REDEVELOPMENT PURPOSES BE IT RESOLVED by the Board of Commissioners of the Eagan Economic Development Authority to schedule a Public Hearing on January 3, 2008 to consider authorization of an eminent domain action to acquire the property in the Cedar Grove North District, located at 3815 Nicols Road (Wingfoot/Brad Ragan Tire) PIN 100190002025 for redevelopment purposes. Motion by: Second by: Those in Favor: Those Against: CERTIFICATION I, Jon Hohenstein, Secretary/Deputy Executive Director of the Economic Development Authority of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the Authority in a regular meeting thereof assembled this 18'h day of December, 2007. Jon Hohenstein, Secretary/Deputy Executive Director CITY OF EAGAN RESOLUTION TO SCHEDULE PUBLIC HEARING ON JANUARY 3, 2008 TO CONSIDER AUTHORIZATION OF EMINENT DOMAIN TO ACQUIRE THE PROPERTY LOCATED IN THE CEDAR GROVE NORTH DISTRICT AT 3815 . NICOLS ROAD FOR REDEVELOPMENT PURPOSES BE IT RESOLVED by the Eagan City Council to schedule a Public Hearing on January 3, 2008 to consider authorization of an eminent domain action to acquire the property in the Cedar Grove North District, located at 3815 Nicols Road (Wingfoot/Brad Ragan Tire) PIN 100190002025 for redevelopment purposes. Motion by: Second by: Those in Favor: Those Against: CERTIFICATION I, Maria Petersen, City Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council in a regular meeting thereof assembled this 181' day of December, 2007. Maria Petersen, City Clerk 3~ Agenda Information Memo Eagan Economic Development Authority Meeting December 18, 2007 F. OTHER BUSINESS There is no other business to come before the EDA at this time. G. ADJOURNMENT ACTION TO BE CONSIDERED: To adjourn the Economic Development Authority meeting. J b-