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12/01/2008 - City Council Regular AGENDA EAGAN CITY COUNCIL EAGAN MUNICIPAL CENTER BUILDING DECEMBER 1, 2008 6:30 P.M. 1. ROLL CALL AND PLEDGE OF ALLEGIANCE R I II. ADOPT AGENDA III. RECOGNITIONS AND PRESENTATIONS A A. Nancy Bailey - Supervisor of the Year Award by MPWA IV. CONSENT AGENDA (Consent items are acted on with one motion unless a request is made for an item to be pulled for discussion) P 3 A. APPROVE MINUTES R 4l B. PERSONNEL ITEMS fib C. APPROVE Check Registers D. Removed I E. APPROVE Renewals of Existing Liquor licenses for 2009 .P. IA F. APPROVE 2009 Tobacco License Renewals -D µL G. APPROVE 2009 Trash Hauler License Renewals ei e H. APPROVE 2009 Tree Maintenance Contractor License Renewals Pi"[_ I. APPROVE 2009 Kennel and Pet Shop License Renewals Pk J. APPROVE 2009 Pigeon License Renewal P19 K. APPROVE Submittal of 2009 CDBG Funding Application to Dakota County CDA L. Removed M. Removed PV N. RECEIVE Draft Feasibility Report for Project 978 Eagandale LeMay Lake Street Improvements and Schedule Public Hearing for January 6, 2009 O. RECEIVE Draft Feasibility Report for Project 979 LeMay Lake Hills / Lunka Street Improvements and Schedule Public Hearing for January 6, 2009 0 P. RECEIVE Draft Feasibility Report for Project 1006 Knoll Ridge Drive Street Improvements and Schedule Public Hearing for January 6, 2009 Q. Removed R. APPROVE Final Payment and Authorize City Maintenance of Contract 08-03 (City-Wide Street Overlays) P~ S. APPROVE Correction to Final Assessment Roll, Project 955, Safari Estates (Street Overlay) T. RECEIVE Draft Feasibility Report for Project 982 St. Francis Wood 6th Addition Street Improvements & Schedule Public Hearing for January 6, 2009 U. APPROVE Retaining Contractor for Eagan Business News P,V. 2008 RESIDENTIAL SURVEY RESULTS VI. PUBLIC HEARINGS P,'fjb A. PROPOSED BUDGET AND PROPERTY TAX LEVY FOR 2009 - Truth-In-Taxation J9 34 B. CERTIFICATION of Delinquent Weed Cutting Bills P41 C. PROJECT 953, Cedar Grove 1St / 2nd - Street Overlay and Utility Improvements, Final Assessment Hearing f .&A D. PROJECT 972, Lone Oak / Waters Street Improvements P, GD E. PROJECT 974, Washington Drive / 81 st Street / Federal Drive Street Improvements P .11D F. PROJECT 1001, Opperman Drive Street Improvements 0.13?,. G. PROJECT 1003, Blue Gentian Road Street Improvements VII. OLD BUSINESS VIII. NEW BUSINESS 5 A. PLANNED DEVELOPMENT AMENDMENT - Holiday Stationstores -A Planned Development to add a reader board to existing sign located at 2660 Eagan Woods Drive on Lot 1, Block 1, Manley Commons First Addition IX. LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE X. ECONOMIC DEVELOPMENT AUTHORITY -10 (pg A. Call to Order B. Adopt Agenda C. Consent Agenda 1. APPROVE EDA Minutes 2. DISCONTINUE Public Hearing to Consider Resolution to Submit MIF Application for Biothera Expansion D. Old Business E. New Business 1. NORTHEAST EAGAN REDEVELOPMENT DISTRICT - Resolution to Assign Grand Oak TIF Notes to Grand Oak Master LLC F. Other Business G. Adjournment XI. ADMINISTRATIVE AGENDA XII. VISITORS TO BE HEARD (for those persons not on agenda) XIII. CLOSED SESSION XIV. ADJOURNMENT A City of Eaaall Mello TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: NOVEMBER 28, 2008 SUBJECT: AGENDA INFORMATION FOR DECEMBER 1, 2008 CITY COUNCIL MEETING ADOPT AGENDA After approval is given to the December 1, 2008 City Council agenda, the following items are in order for consideration. Agenda Information Memo December 1, 2008 Eagan City Council Meeting III. RECOGNITIONS AND PRESENTATIONS: A. RECONGNITION OF NANCY BAILEY AS SUPERVISOR OF THE YEAR BY THE MINNESOTA PUBLIC WORKS ASOCIATION ACTION TO BE CONSIDERED: There is no formal action to consider other than acknowledging the award to Nancy Bailey. FACTS: • The Minnesota Chapter of the American Public Works Association (MPWA) recently recognized Central Maintenance Supervisor Nancy Bailey as the Supervisor of the Year for the state of Minnesota. The announcement was made at the Annual Conference on November 20. MPWA Board member Amy Grothaus will present the award to Nancy on behalf of the association at the Council meeting. • Nancy has been with the City Public Works Department for 21 years and manages the administrative support operations for the Street & Eqpt Maintenance, Parks Maintenance, Forestry and Water Quality operations. Under Nancy's direction, Central Services staff provides personnel assistance and support for 40 fulltime staff and up to 70 seasonal personnel. • Over the years Nancy has overseen the implementation of GIS and a number of asset management software systems including our Equipment Management System (Fleet Anywhere), our fueling system (Fuel Master), and the system that ties everything together (Fleet Focus). Nancy initiated a "hybrid" customer service tracking software program in 1998 that effectively monitors an average of 2200 service requests annually. • More than anything else, under Nancy's direct supervision, our Central Services office continuously exceeds even the most demanding customer service expectations. Nancy sets the standard for excellence in customer service, both internally and externally, leading by example helping her staff to meet that same standard. • Her exceptional "can do" attitude, along with her gracious and pleasant supervisory style, has made her a significant asset to the City of Eagan. a Agenda Information Memo December 1, 2008 Eagan City Council Meeting CONSENT AGENDA The following items referred to as consent items require one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Old or New Business unless the discussion required is brief. A. APPROVE MINUTES ACTION TO BE CONSIDERED: To approve the minutes of the November 18, 2008 regular City Council meeting as presented or modified. ATTACHMENTS: • Minutes of the November 18, 2008 regular City Council meeting are enclosed on pages through MINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota November 18, 2008 A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor Maguire, Councilmembers Fields, Tilley and Hansen. Councilmember Bakken was absent. There were no visitors who wished to be heard. A regular meeting of the Eagan City Council was held on Tuesday, November 18, 2008 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Fields, Tilley and Hansen. Councilmember Bakken was absent. Also present were City Administrator Tom Hedges, Community Development Director John Hohenstein, City Planner Mike Ridley, Public Works Director Tom Colbert, City Attorney Mike Dougherty, and Administrative Secretary / Deputy Clerk Mira Pepper. AGENDA City Administrator Hedges noted that the Administrative Agenda item regarding the request for bids for E-TV could be moved to the Consent Agenda. He also noted that the request for approval for hiring personnel for E-TV could also be added to the Consent Agenda. Councilmember Tilley moved, Councilmember Fields seconded a motion to approve the agenda as amended. Aye: 4 Nay: 0 RECOGNITIONS AND PRESENTATIONS The Oath of Office was administered to newly-elected Councilmember Gary Hansen. The Oath of Office was administered to Police Officer Aaron Machtemes. CONSENT AGENDA Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve the Consent Agenda as amended. Aye: 4 Nay: 0 A. It was recommended to approve the minutes of the November 6, 2008 regular City Council meeting and the October 28, 2008 Special City Council meeting as presented. B. Personnel Items I . It was recommended to approve the hiring of Margaret Knoll, part-time Clerical Tech IV in the Police Department. 2. It was recommended to approve the hiring of the following for Eagan Television: Jeff Ongstad, Studio Supervisor Dan Callahan, Client Services Coordinator David Elbon, Government Programming Coordinator Fred Miller, Video Specialist / Field Coordinator C. It was recommended to ratify the check registers dated October 30, 2008 and November 6, 2008. D. It was recommended to declare the following parcels as non-conservation land: 1. 10-17402-040-00 (Cinnamon Ridge 3`d Addition Outlot D) 2. 10-62750-040-00 (Rahn Ridge Outlot D) 3. 10-65903-021-00 (St Francis Wood 4th Addition Outlot B) 4. 10-65903-031-00 (St Francis Wood 4th Addition Outlot C) 5. 10-02100-010-40 (Unplatted Part of Section 21) E. It was recommended to receive the draft Feasibility Report for Project 973, (Windtree Additions - Street Improvements) and schedule a public hearing to be held on December 15, 2008. 4 City Council Minutes November 18, 2008 Page 2 F. It was recommended to receive the draft Feasibility Report for Project 975, (Marice Dr. / Sherman Court / Norwest Court - Street Improvements) and schedule a public hearing to be held on December 15, 2008. G. It was recommended to receive the Draft Feasibility Report for Project 976, (Avalon / Burnside Avenues - Street Improvements) and schedule a public hearing to be held on December 15, 2008. H. It was recommended to receive the Draft Feasibility Report for Project 977, (Robin Lane - Street Improvements) and schedule a public hearing to be held on December 15, 2008. 1. It was recommended to approve a revised wetland replacement plan for Project 04-B, Terra Glenn. J. It was recommended to receive the petition to vacate public drainage and utility easements within the four United States Postal Service properties at 3145 Lexington Avenue and schedule a public hearing to be held on December 15, 2008. K. It was recommended to authorize the preparation of plans and specifications for Contract 09-03 by Bonestroo Inc. to construct an alum treatment settling basing and refurbishment of the Fish Lake alum dosing station. L. It was recommended to appoint Maggie Jensen to fill the Advisory Planning Commission seat vacated by Gary Hansen. M. It was recommended to approve the on-sale liquor and Sunday license for Ansari Brothers, Inc. dba Ansari's Mediterranean Grill & Bar located at 1960 Rahncliff Court. PUBLIC HEARINGS VARIANCE - PATRICK KOEHLER 1700 DEERWOOD DRIVE City Administrator Hedges introduced this item regarding a request for a variance of 16.5 feet to the required 40- foot front yard setback to construct a shed at 1700 Deerwood Drive. City Planner Ridley gave a staff report. Applicant Patrick Kohler stated he was available for questions. Mayor Maguire opened the public hearing. There being no public comment, he closed the public hearing turning discussion back to the Council. Councilmember Fields moved, Councilmember Tilley seconded a motion to approve a Variance of 16.5 feet to the required 40-foot front yard setback to construct a shed at 1700 Deerwood Drive, legally described as Lot 5, Block 1, Oak Ridge Acres I5` Addition, in the SE '/4 of Section 20, subject to the following conditions: Aye: 4 Nay: 0 1. If within one year after approval, the variance shall not have been completed or utilized, it shall become null and void unless a petition for extension has been granted by the Council. Such extension shall be requested in writing at least 30 days before expiration and shall state facts showing a good faith attempt to complete or utilize the use permitted in the variance. 2. The applicant shall obtain a building permit prior to continuing with construction. 3. The shed must be attached to the principal structure. 4. The proposed addition shall be constructed using materials and with a roof pitch and style to match the principal structure. PROJECT 963, NICOLS ROAD / NANCY CIRCLE STREET OVERLAY IMPROVEMENTS - FINAL ASSESSMENT HEARING City Administrator Hedges introduced this item regarding the final assessment roll for Project 963, Nicols Road / Nancy Circle Street overlay improvements. Public Works Director Colbert gave a staff report. Mayor Maguire opened the public hearing. There being no public comment, he closed the public hearing and turned discussion back to the Council. 57 City Council Minutes November 18, 2008 Page 3 Councilmember Fields moved, Councilmember Tilley seconded a motion to approve the Final Assessment Roll for Project 963 (Nicols Road / Nancy Circle - Street Overlay Improvements) and authorize its certification to Dakota County for collection. Aye: 4 Nay: 0 PROJECT 967, WESCOTT ROAD STREET OVERLAY IMPROVEMENTS FINAL ASSESSMENT HEARING City Administrator Hedges introduced this item regarding the final assessment roll for Project 967 (Wescott Road street overlay improvements). Public Works Director Colbert gave a staff report. Mayor Maguire opened the public hearing. There being no public comment, he closed the hearing and turned discussion back to the Council. Councilmember Hansen moved, Councilmember Tilley seconded a motion to approve the Final Assessment Roll for Project 967 (Wescott Road Street Overlay Improvements) and authorize its certification to Dakota County for collection. Aye: 4 Nay: 0 OLD BUSINESS REMOVAL OF WHITE PINE WAY BARRICADE City Administrator Hedges discussed the history and request to remove the barricade on White Pine Way at the Inver Grove Heights boundary. Two Eagan residents and three Inver Grove Heights residents spoke in favor of removing the barricade. A question regarding the intersection of White Pine Way and Sycamore Drive was raised. Staff discussed possible signage at the intersection. Councilmember Tilley moved, Councilmember Fields seconded a motion to approve the requested removal of the barricade on White Pine Way at the Inver Grove Heights boundary. The Council also encouraged the City of Inver Grove Heights to add signage directing construction traffic to the north and also gave direction given to Engineering staff to conduct a traffic study for the White Pine Way/Sycamore Drive area later next year. Aye: 4 Nay: 0 NEW BUSINESS ORDINANCE AMENDMENT LAND DISTURBANCE AND EROSION CONTROL City Administrator Hedges introduced this item regarding an ordinance amendment to Chapter 4.32 of the City Code regarding land disturbance and erosion control regulations. Public Works Director Colbert gave a staff report. Councilmember Tilley moved, Councilmember Hansen seconded a motion to adopt the recommended revisions to the Land Disturbance and Erosion Control regulations of City Code Section 4.32. Aye: 4 Nay: 0 SHERWOOD WAY AND COVINGTON LANE STOP SIGN PETITION City Administrator Hedges introduced this item regarding a petition requesting the installation of all-way stop signs at the intersection of Sherwood Way and Covington Lane. Public Works Director Colbert and Traffic Engineer Plath gave a staff report noting that a traffic study had been conducted and no warrants were met that would justify the installation of all-way stop signs. ~-Id City Council Minutes November 18, 2008 Page 4 Councilmember Fields moved, Councilmember Hansen seconded a motion to receive a petition and deny the installation of all-way stop signs at the intersection of Sherwood Way and Covington Lane. Aye: 4 Nay: 0 LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE City Administrator noted that the Minnesota Legislative Commission has nominated Mayor Maguire as Chair of the Commission. At 7:47 p.m. the regular City Council meeting was recessed to immediately convene a meeting of the Economic Development Authority. At 7:50 p.m. the regular City Council meeting was reconvened. ADMINISTRATIVE AGENDA 1. City Administrator Hedges discussed the requirement by the LMC and Metro Cities to have one delegate to vote on behalf of the City at their policy adoption meeting on November 20. He noted that Mayor Maguire had expressed an interest in attending the meeting on the City's behalf. Councilmember Tilley moved, Councilmember Fields seconded a motion to appoint Mayor Maguire as the City of Eagan's voting delegate at the LMC and Metro Cities Policy Adoption Meetings on November 20, 2008. Aye: 4 Nay: 0 2. Public Works Director Colbert and Superintendent of Streets Struve discussed the Winter Trail Maintenance Priority Response Plan for 2008-2009. Councilmember Hansen moved, Councilmember Fields seconded a motion to approve the Winter Trail Maintenance Priority Response Plan for 2008-2009. VISITORS TO BE HEARD There were no visitors who wished to be heard. ADJOURNMENT Councilmember Fields moved, Councilmember Tilley seconded a motion to adjourn the meeting at 8:10 p.m. Date Administrative Secretary / Deputy Clerk Agenda Information Memo December 2, 2008 Eagan City Council Meeting B. PERSONNEL ITEMS Item 1. Studio Supervisor/E-TV- ACTION TO BE CONSIDERED: To approve the hiring of Jeff Ongstad as Studio Supervisor for Eagan's E-TV. Item 2 Client Services Coordinator/E-TV- ACTION TO BE CONSIDERED: To approve the hiring of Dan Callahan as Client Services Coordinator for Eagan's E-TV. Item 3. Government Programming Coordinator/E-TV ACTION TO BE CONSIDERED: To approve the hiring of David Elbon as Government Programming Coordinator for Eagan's E- TV. Item 4. Video Specialist/Field Coordinator/E-TV- ACTION TO BE CONSIDERED: To approve the hiring of Fred Miller as Video Specialist/Field Coordinator for Eagan's E-TV. Item 5. Part-time Cable Casters/E-TV- ACTION TO BE CONSIDERED: To approve the hiring of persons to be named as part-time Cable Casters for Eagan's E-TV. Item 6. Seasonal Part-time Winter Recreation Leaders- ACTION TO BE CONSIDERED: To approve the hiring of David Bailly, Jordan Page, Nick Schuetz, John Opsahl, Derek Rothschiller, Killy Power, Christopher Toll, David Pliego, Brad Haberkorn, Kyle Stevenson, Joe Caron and Ryan Blake as seasonal part-time winter recreation leaders. Agenda Information Memo December 2, 2008 Eagan City Council Meeting Item 7. Seasonal Part-time Winter Recreation Leader/Recreation Official- ACTION TO BE CONSIDERED: To approve the hiring of Ryan Marks as a seasonal part-time winter recreation leader/recreation official. Item 8. Seasonal Part-time Recreation Official- ACTION TO BE CONSIDERED: To approve the hiring of Keith Wallace as a seasonal part-time recreation official. Item 9. Seasonal Part-time Building Attendants I/Civic Arena- ACTION TO BE CONSIDERED: To approve the hiring of Cory Anderson, Annie Schmidt, Scott Wobschall, Daniel Knight, Sarthak Mishra and Jay Winger as seasonal Building Attendants I at the Civic Arena. Agenda Information Memo December 1, 2008 Eagan City Council Meeting C. RATIFY CHECK REGISTERS ACTION TO BE CONSIDERED: To ratify the check registers dated November 13, 2008 and November 20, 2008 as presented. ATTACHMENTS: • Check registers dated November 13, 2008 and November 20, 2008 are enclosed without page number. Agenda Information Memo December 1, 2008, Eagan City Council Meeting E. APPROVE RENEWALS OF EXISTING LIQUOR LICENSES FOR 2009 ACTION TO BE CONSIDERED: To approve the renewals of existing liquor licenses for 2009. FACTS: ? The breakdown of the liquor license renewals for the year 2009 are anticipated to be as follows: (17) off-sale liquor (29) on-sale liquor (27 restaurants and 2 hotels) (6) on sale wine and beer (9) on-sale beer (15) off-sale beer (1) brew pub off-sale malt liquor (1) sports/convention facility ? The attached list includes those establishments who have submitted a complete renewal package. The remainder of the license renewals will be submitted to the Council on December 16. ATTACHMENTS (1): The attached list of liquor license renewals will be distributed at the meeting. 11 Agenda Memo December 1, 2008 Regular City Council Meeting CONSENT AGENDA: F. 2009 Tobacco License Renewals ACTION TO BE CONSIDERED: Approve 2009 Tobacco License Renewals for the businesses listed on the attached page FACTS: • The businesses listed on the following page have all completed applications for renewal of their tobacco licenses and have met all requirements of the application. • Staff recommends approval. • It is expected that other applications for renewal will be forthcoming before the end of the year. ATTACHMENTS: • Attached as page 13 is the list of businesses that have applied for tobacco license renewals. • Applications are available for review in the Administration Department. 1a 2009 TOBACCO LICENSE RENEWALS o Eagan BP, Inc. - 1424 Yankee Doodle Road o Amber Liquor of Eagan - 4250 Lexington Ave. o Cedar Diffley BP - 4205 Nicols Road o Sinclair Retail #2260 - 1815 Diffley Road o Pro Stop Service Center - 850 Lon Oak Road o Jakes City Grille - 1288 Promenade Place o Cub Foods - 1940 Cliff Lake Road o SuperAmerica #4464 - 2250 Cliff Road o SuperAmerica #4335 - 1379 Town Center Drive o SuperAmerica #4182 - 1406 Yankee Doodle Road o SuperAmerica #4049 - 4200 East Highway 13 o Wal-Mart - 1360 Town Center Drive o Cedarvale Bowl - 3883 Cedar Grove Parkway o Rainbow Foods - 1276 Town Centre Drive o Blackhawk Liquor - 4130 Blackhawk Road o Walgreens #2766 - 2010 Cliff Road o Walgreens #5081 - 4220 Lexington Avenue o Walgreens #10641 - 1274 Towne Center Drive o Holiday Stationstore #68 - 1065 Diffley Road o Holiday Stationstore #232 - 4595 Nicols Road o Holiday Stationstore #247 - 3615 Pilot Knob Road o Holiday Stationstore #318 - 3044 Holiday Lane o Holiday Stationstore #400 - 2660 Eagan Woods Drive o Holiday Stationstore #401 - 1650 Diffley Road o New Mart - 1969 Silver Bell Road o Kwik Trip #662 - 3145 Dodd Road o Hidalgo Market - 4130 Blackhawk Road o Cedar Cliff BP - 4600 Slater Road o Eagan EZ Stop - 4195 Nicols Road o CVS Pharmacy - 4241 Johnny Cake Ridge Road o MGM Wine & Spirits - 4182 Pilot Knob Road o Eagan Cigars and Tobacco Store - 3450 Pilot Knob Road #104 o PDQ Store #214 - 4198 Pilot Knob Road o Big Discount Liquor - 3900 Cedar Grove Parkway o T.L. Liquors - 1565 Cliff Road, Suite 18 & 19 o E & M Liquor, LLC - 1444 Yankee Doodle Road o Go For It Gas - 4206 Nicols Road o Awe Vending (Casper's Sports Barn) - 4625 Nicols Road 13 Agenda Memo December 1, 2008 Regular City Council Meeting CONSENT AGENDA: G. 2009 Trash Hauler License Renewals ACTION TO BE CONSIDERED: Approve 2009 Trash Hauler License Renewals for the companies listed on the attached page. FACTS: • The businesses listed on the attached page have all completed applications for renewal of their trash hauler licenses. • The attached list specifies how many trucks each company has operating in Eagan and the type of services they are licensed for. • All requirements of the applications have been met and staff recommends approval. • Last year there were 24 licensed haulers. It is expected that other applications for renewal will be forthcoming before the end of the year. ATTACHMENTS: • The list of trash haulers is attached as page OS . • Applications are available for review in the Administration Department. HAULER Single Family / Commercial / Construction / Multiple Dwelling Multiple Dwelling Demolition Hauling Individual Commingled Service Household Service Hauling Hauling # of trucks Allied (BFI) 6 5 3 Alpha Container Services & Recycling 4 Buckingham Trucking I Capital Waste Systems 2 1 Dick's Sanitation Service 11 6 3 Henningsen Construction Service 2 Highland Sanitation & Recycling 1 1 same as residential 2 JME of Monticello 2 LePage & Sons 9 Lightning Disposal 4 Lloyd's Construction Services 1 Nitti Sanitation 3 Rand 's Sanitation 5 10 Schill's Dumpster Service 1 Total Sanitation 2 3 Veit Disposal Systems 2 3 1 Waste Management Services 21 10 11 Agenda Memo December 1, 2008 Regular City Council Meeting CONSENT AGENDA: H. 2009 Tree Maintenance Contractor License Renewals ACTION TO BE CONSIDERED: Approve 2009 Tree Maintenance Contractor License Renewals for the following: • Tree Techs, 13849 Euclid Court, Apple Valley • MC Tree Service, 22285 Albatross Circle, Farmington • Huston's Tree Service, 14847 Haven Dr., Apple Valley • S & S Tree Specialists, 405 Hardman Ave., S. St. Paul • Branch and Bough Tree Service, 589 Ohio Street, St. Paul • Wright Tree Service, Des Moines IA • United Tree Service, 2025 Bonaire Path, Rosemount FACTS: • The above listed businesses have all completed applications for renewal of their tree maintenance contractor licenses. • All requirements of the applications have been met and staff recommends approval. ATTACHMENTS: • None. Applications are available for review in the Administration Department. Agenda Memo December 1, 2008 Regular City Council Meeting CONSENT AGENDA: 1. 2009 Kennel and Pet Shop License Renewals ACTION TO BE CONSIDERED: Approve 2009 license renewals for the following: Pet Shop Licenses: Wet World 3390 Coachman Road Ste. #212 Wal-Mart 1360 Town Centre Drive Kennel Licenses: Lesley's (Tscherne) 3812 Blackhawk Ridge Place Four Paws Pet Resort, Inc. 4020 Old Sibley Highway FACTS: • The above listed businesses have all completed applications for renewal of their pet shop or kennel licenses. • All requirements of the applications have been met. • The Animal Control Officer has conducted inspections of each business and finds they are in compliance with the regulations listed in the City Code. • There are two other kennels and one other pet shop that have not submitted their applications for renewal as of this date. It is expected that those will be placed on the December 16 agenda. ATTACHMENTS: • None. Applications are available for review in the Administration Department. ~7 Agenda Memo December 1, 2008 Regular City Council Meeting CONSENT AGENDA: J. 2009 Pigeon License Renewals ACTION TO BE CONSIDERED: Approve 2009 Pigeon License renewal for Eric Drenckhahn FACTS: • Eric Drenckhahn as applied to renew his License to Harbor Carrier / Homing / Racing Pigeons for 2009. • All requirements of the application have been met and staff is recommending approval. ATTACHMENTS: • None. Applications are available for review in the Administration Department. J8 Agenda Information Memo Eagan City Council Meeting December 1, 2008 K. APPROVE SUBMITTAL OF FY 2009 CDBG FUNDING APPLICATION AND CDBG FUNDING AMENDMENT TO THE DAKOTA COUNTY CDA DIRECTION TO BE CONSIDERED: 1) To Approve program alternatives for inclusion in the City's FY 2009 Community Development Block Grant (CDBG) Application and Adopt Resolution approving funding application request. and 2) To Approve a Budget Amendment Request to reallocate unused CDBG funds from Cedar Grove activities to Housing Rehabilitation activities. FACTS: • The US Department of Housing and Urban Development (HUD) provides block grant funding for programs that conform to national objectives and eligible activities that meet Community Development Block Grant (CDBG) Program regulations. • The City of Eagan's CDBG allocation is administered through a subrecipient agreement with the Dakota County CDA. The coordination of the program by the CDA permits various cities within the County to focus on a range of specific eligible activities unique to their situations and the CDA is able to balance the activities countywide to ensure that the overall County allocation meets all HUD eligibility requirements. • The CDBG fiscal year begins July 1. The application deadline for local governments has been set at December 15, 2007. • Although final appropriations to HUD have not been made at this time, the CDA indicates that the City should use its FY 2008 allocation amount of $205,900. • Eligible activities under the HUD rules must either remove slum and blight or provide benefits to low and moderate income (LMI) persons and families. The CDA requires that at least 50% of each City's application be designated for LMI uses, which can be either programs or acquisitions. • If the Council wishes to discuss the proposed funding changes further, they may direct discussion to the December 8th Council Workshop. Iq Agenda Information Memo December 1, 2008 Eagan City Council Meeting Page 2 of 3 PROPOSED PROGRAM FUNDING: • For the past several years, a majority of the requested CDBG were allocated for slum and blight removal and LMI activity in the Cedar Grove Redevelopment Area. A significant portion of these funds were used for acquisition and demolition of property. A portion of these funds will need to be repaid to the City's CDBG account at the time the property is resold for development. Ultimately, the account will need to be used to provide for LMI benefit. • Moving forward however, HUD does not allow use of CDBG funds for properties acquired using eminent domain authority. Since all but one of the remaining properties to be demolished were acquired through eminent domain, it is not necessary to allocate additional funds for slum and blight removal. • Staff is proposing that the portion of CDBG funds historically allocated to Cedar Grove activities be moved to Housing Rehabilitation activities. The CDA administers a County-wide housing rehabilitation program to assist income qualified households in making eligible housing upgrades. Funding for this program comes from two sources - a base amount allocated by the CDA and additional funds designated from CDBG allocations of the individual cities. Although several rehabilitations occur in Eagan every year, the City has not allocated any of its CDBG funds to this activity in the past. Other cities have designated different amounts from their CDBG allocations to respond to perceived needs among their homeowners. • Staff believes that during this period of high foreclosure rates, having more funds allocated toward housing rehabilitation will expand the availability of a useful tool to help preserve the City's housing stock. • In addition, The Parks Department is proposing a similar budget of $35,000 to fund three very successful Public Service programs which were funded with CDBG dollars last year. These programs include: an after school and summer program for 6-9 graders, a K- 12 summer and winter break art program at Dakota Woodlands homeless shelter, and a senior outreach health and wellness program. Please see attached Public Service request proposal for more details. • A proposed budget for all requested programs is attached along with previous year funding allocations. PROPOSED BUDGET AMENDMENT: • As mentioned previously, past Cedar Grove Redevelopment allocations are noted in this category for acquisition, relocation and demolition of properties both for general removal of substandard buildings and for acquisitions and relocations. Since low and moderate income housing development is required as a part of the Cedar Grove Redevelopment, it was hoped that the LMI property development partially funded by CDBG funds would occur within the near term. As such, funds used in the short term for blight removal and repaid by the developer can be used for an LMI purpose at that time. aU Agenda Information Memo December 1, 2008 Eagan City Council Meeting Page 3 of 3 • In addition as noted above, the restrictions on CDBG expenditures for eminent domain acquired properties make it difficult to use the remaining blight removal funds in the near term. • The city currently has $348,859 remaining in its CDBG funds allocated to Cedar Grove activities from previous years. Due to these limitations, staff is proposing to file an Amendment with the CDA requesting that all remaining Cedar Grove activity funds be transferred to Housing Rehabilitation activity. • The request, if approved, will be published by the CDA for public comment and will require CDA Board approval. ATTACHMENTS: ^ • Draft Budget alternativesan ag • Parks narrative on pages City of Eagan 2009 Proposed Community Development Block Grant Fund Budget Original Original Original Original Original Proposed Activity Budget 04 Budget 05 Budget 06 Budget 07 Budget 08 Budget'09 09 designation Cedar Grove Redevelopment Cedar Grove Property Acquisition/Clearance $246,969 $101,100 $151,000 Acquisition $102,000 $67,000 Relocation $27,500 $27,500 $27,500 $18,900 Demolition/Clearance $50,000 $75,000 Swap with HOME Funds - Scattered Site CGD LMI $100,000 Housing Rehabilitation $10,000 $170,900 LMI Youth and Family Development Services General Programming 11,000 10,900 $11,000 Carnelian Park Improvements $25,000 After School/Summer Rec Programs $12,609 $11,200 LMI Senior Services $35,000 $22,391 $23,800 LMI Total $257,969 $239,500 $214,500 $214,500 $205,900 $205,900 Total LMI $112,000 $205,900 %LMI 54% 100% City of Eagan - Parks and Recreation 2009-2010 Community Development Block Grant Request The purpose for CDBG funds is to provide a flexible source of annual grant funds for local governments that can be devoted to the activities that best serve their own particular development priorities provided that they 1) benefit low and moderate income persons as outlined by federal standards; 2) prevent or eliminate slums or blight and meet community development needs. With this in mind, Parks and Recreation is proposing the following public services: 1. Public Service Project /Activity: After school and summer programs for 160 youth 6-9th grade. Description of the proposed project/activity: CDBG funds will be used to support 4 sessions of afterschool programs and one session of summer programs for 160 student participants. The after school programs will be held at Black Hawk Middle School and Dakota Hills Middle School, both located in the City of Eagan. The summer program will be held at the Oasis Teen Center located at the Eagan Community Center. Seventy per cent (70%) of the student participants will be in the school's free/reduced lunch program based on poverty levels (meets CDBG income limits). The program is in collaboration with Independent School District 196 (ISD 196). The after school programs will be held at each middle school over a 6 week period in the fall of 2009, the spring of 2010, and fall of 2010. The summer program will be held at the Oasis Teen Center. The program will be co-developed by the City of Eagan Recreation Supervisor and ISD 196 middle school and Community Education staff and student stakeholders. Coordination will be the sole responsibility of the City of Eagan Recreation Supervisor. Program staffing will be a combination of ISD 196 employees, Eagan Parks and Recreation employees, and 2 teen volunteers from the Eagan Teen Advisory Board. The recreation based program will include activities such as sports, games, art, dance, leadership development, etc. targeting youth who are underserved and/or disenfranchised from school and community. The goal of the program is to interest youth in activities that will improve their connection to school and community in a safe environment. In addition, the youth will be taught by both adult and teens who will serve as appropriated role models encouraging healthy youth development. CDBG funds will provide funding for the following items to support programs for 160 participants: Providing public service Youth a. $2,975.10 Staff wages for 24 weeks of afterschool programming and 6 weeks of summer programming b. $1,848.00 for contractual salaries for 24 weeks of afterschool programming c. $2,520.00Admission Fees for 160 participants d. $2,400.00 Transportation for 160 participants a3 Total Cost of Program: $ 9,743.10 Evaluation and Accountability All program sessions will be evaluated and monitored. Evaluation and monitoring methods will track service quality, goal outcomes and project expenditures. In addition, there will be ongoing measures of program and staff practices to align services with participant needs as a basis for gauging program viability. 2. Public Service Project/Activity: Summer and winter break recreation program at Homeless Shelter 24 youth K- 12 Description the proposed project/activity K-8 grade: CDBG funds will be used to support an arts and movement class for 12 children kindergarten through eighth grade. The program will be held at Dakota Woodlands homeless shelter in Eagan, Minnesota in July/August of 2010. Seventy-five per center (75%) of the children participating in the program will have met the school free/reduced lunch program based on poverty levels (meets CDBG income limits) The goal of the program is to help develop physical and social skills of youth in a safe environment. Various art projects will be used as a catalyst to teach basic social development and self esteem. Students will have the opportunity to work with high- quality, professional grade art materials as well as using everyday objects and outdoor foliage. The winter break program at Dakota Woodlands focuses on 12 of the older children living at the shelter. This program includes a winter day trip to a local ski/tubing area led by recreation staff and Eagan Teen Advisory Board volunteers. The purpose of the program is to develop mentorship relationships between recreation staff, teen volunteers and the older children at Dakota Woodlands. Staff hopes to be able to draw on the winter trip as a mechanism to build trust and encourage the children to attend other programs at the Oasis Teen Center. City of Eagan Parks and Recreation staff will be paid with CDBG funds. In addition, CDBG funds will be used to compensate for the coordination hours by the City of Eagan Recreation Program Supervisor, arts and movement materials and supplies, and winter trip admission and rental fees. Providing public service Youth, 24 participants: a. $444.75 Staff wages for 6 weeks of the arts/movement programs and the winter trip b. $200.00 for art and movement equipment and supplies c. $800.00 for admission and rental fees for the winter trip Total Cost of Program $ 1,444.75 a~ Evaluation and Accountability All project activities will be evaluated and monitored. Evaluation and monitoring methods will track service quality, goal outcomes and project expenditures. In addition, there will be ongoing measures of programs and staff practices to align services with participant needs as a basis for gauging program viability. 3. Public Service Project /Activity: Senior outreach in the Lone Oak Room of the Eagan Community Center and three off site locations for 1,060 seniors. Description of the proposed project/activity: The senior population is a presumed benefited population approved by the HUD guidelines for CDBG funds. In addition, the 20/20 plan has identified the older adults as an increasing underserved population. These two factors coupled with national research 1) identifying an alarming increase in overweight and obese individuals, and 2) support for fitness, recreation and leisure activities to enhance and improve our quality of life support the investments outlined below. The additional services would provide opportunities to meet the needs of working seniors, and outreach to seniors living in multi-unit complexes or senior high rise buildings. These services will include programs within the Lone Oak Room at the Eagan Community Center and at three senior housing complexes in the City of Eagan. Currently the senior housing complexes sites include; O'Leary Manor Senior Housing and Gramercy Park Cooperative. A new site, the Oakwood's Senior Housing complex is on target to start programs in the spring of 2009. These supportive and enriching programs will include activities that focus on health and wellness such as, strength/balance/yoga, Tai Chi for health, printmaking and watercolor, fall prevention, nutrition, book clubs and educational programs. 1. Providing public service Seniors LOR 400 participants: a. $1,800.00 Lone Oak Room facility cost for extended senior center hours (3 hours in the evening, 15 times per year) b. $ 2,604.00 Staff wages c. $1,200.00 Contractual fees d. $1,250.00 Materials, supplies and equipment and equipment maintenance e. $400.00 materials, supplies and equipment and equipment maintenance Total Cost of Activity$ 7,254.00 2. Providing public service Seniors Outreach-Gramercy 180 participants: a. $ 4,412.64 staff wages b. $1,000.00 materials, supplies and equipment and equipment maintenance c. $100.00 materials, supplies and equipment and equipment maintenance Total Cost of Activity $5,512.64.00 3. Providing public service Seniors Outreach-O'Leary 240 participants: a. $ 4,412.64 staff wages b. $1,000.00 materials, supplies and equipment and equipment maintenance c. $100.00 materials, supplies and equipment and equipment maintenance Total Cost of Activity $5,512.64.00 4. Providing public service Seniors Outreach-Oakwoods 240 participants: a. $ 4,412.64 staff wages as b. $1,000.00 materials, supplies and equipment and equipment maintenance c. $100.00 materials, supplies and equipment and equipment maintenance Total Cost of Activity $5,512.64.00 Grand Total for the Senior Programs: $23,791.92 Justification: 1. Seniors are a limited clientele presumed benefited population. CDA defines guidelines for minimum age for senior housing projects as 55. These programs will target adults / seniors 55 and older. 2. All requests meet the guidelines outlined by CDGB. 3. Responding to changing community needs, aging population. 4. Programmatically in line with 20/20 vision for recreation; young seniors, arts, health and wellness. 5. Research shows that individuals live longer, healthier and happier when engaged in healthy life style choices, including proper nutrition, physical activity, and social interaction. 6. Funding request blends outreach, facility fees, staff wages and equipment costs for a holistic approach to expanding services for the senior population. Evaluation and Accountability All project activities will be evaluated and monitored. Evaluation and monitoring methods will track service quality, goal outcomes and project expenditures. In addition, there will be ongoing measures of programs and staff practices to align services with participant needs as a basis for gauging program viability. Total amount of City of Eagan CDBG Public Service Fund Request: $34,979.77 a(P Agenda Information Memo December 1, 2008 Eagan City Council Meeting N. PROJECT 978, EAGANDALE/ LEMAY LAKE STREET IMPROVEMENTS ACTION TO BE CONSIDERED: Receive the Draft Feasibility Report for Project 978, (Eagandale/ LeMay Lake - Street Improvements) and schedule a public hearing to be held on January 6, 2009. FACTS: • On June 3, 2008 the City Council directed staff to prepare a feasibility report considering the street rehabilitation of Eagandale Place within the Eagandale/ LeMay Lake Additions in north central Eagan. • A structural mill and overlay of these streets is programmed for 2009 in the City of Eagan's 5-Year CIP (2009-2013). • An informational neighborhood meeting will be held with the adjacent property owners prior to the formal public hearing to review and discuss the proposed improvements. • A draft of this Feasibility Report has been prepared and is being presented to the Council for their consideration of scheduling a public hearing for Tuesday, January 6, 2009. ATTACHMENTS: • Draft Feasibility Report, attached without page numbers. a7 Agenda Information Memo December 1, 2008 Eagan City Council Meeting 0. PROJECT 979, LEMAY LAKE HILLS/ LUNKA ADDITIONS STREET IMPROVEMENTS ACTION TO BE CONSIDERED: Receive the Draft Feasibility Report for Project 979, (LeMay Lake Hills/ Lunka Additions - Street Improvements) and schedule a public hearing to be held on January 6, 2009. FACTS: • On June 3, 2008 the City Council directed staff to prepare a feasibility report considering the street rehabilitation of the streets (Shields Drive, Towerview Road, and Quarry Lane) within the LeMay Lake Hills/ Lunka Additions in north central Eagan. • A structural mill and overlay of these streets is programmed for 2009 in the City of Eagan's 5-Year CIP (2009-2013). • An informational neighborhood meeting will be held with the adjacent property owners prior to the formal public hearing to review and discuss the proposed improvements. • A draft of this Feasibility Report has been prepared and is being presented to the Council for their consideration of scheduling a public hearing for Tuesday, January 6, 2009. ATTACHMENTS: • Draft Feasibility Report, attached without page numbers. ag Agenda Information Memo December 1, 2008 Eagan City Council Meeting P. PROJECT 1006, KNOLL RIDGE DRIVE STREET IMPROVEMENTS ACTION TO BE CONSIDERED: Receive the Draft Feasibility Report for Project 1006, (Knoll Ridge Drive - Street Improvements) and schedule a public hearing to be held on January 6, 2009. FACTS: • On June 3, 2008 the City Council directed staff to prepare a feasibility report considering the street rehabilitation of Knoll Ridge Drive, east of Blackhawk Road and south of Ashbury Road, in northwest Eagan. • A structural mill and overlay of these streets is programmed for 2009 in the City of Eagan's 5-Year CIP (2009-2013). • An informational neighborhood meeting will be held with the adjacent property owners prior to the formal public hearing to review and discuss the proposed improvements. • A draft of this Feasibility Report has been prepared and is being presented to the Council for their consideration of scheduling a public hearing for Tuesday, January 6, 2009. ATTACHMENTS: • Draft Feasibility Report, attached without page numbers. O(I Agenda Information Memo December 1, 2008 Eagan City Council Meeting R. CONTRACT 08-03, CITYWIDE STREET OVERLAYS ACTION TO BE CONSIDERED: Approve the final payment for Contract 08-03 (Citywide - Street Overlays) in the amount of $135,118.94 to Bituminous Roadways, Inc., and accept the improvements for perpetual City maintenance subject to warranty provisions. FACTS: • Contract 08-03 provided for the bituminous overlay of- o Safari Estates(City Project No. 955), o Briar Hills 1St/ 2nd/ 4th Additions (Project 956), o Blackhawk Oaks (Riverton Avenue - Project 957), o Towerview Road (west of Pilot Knob Road - Project 958), o Eden Addition (Project 959), o Brittany 8th - 10th Additions (Project 960), o Bur Oak Hills Addition (Project 961), and o Lexington Pointe Parkway/ Daniel Drive (Project 968). • These improvements have been completed, inspected by representatives of the Public Works Department, and found to be in order for favorable Council action of final payment and acceptance for perpetual maintenance subject to warranty provisions. Agenda Information Memo December 1, 2008 Eagan City Council Meeting S. PROJECT 955, SAFARI ESTATES STREET OVERLAY & UTILITY IMPROVEMENTS CORRECTION TO FINAL ASSESSMENT ROLL ACTION TO BE CONSIDERED: Approve a Correction to the Final Assessment Roll for Project 955 (Safari Estates - Street Overlay improvements). FACTS: • Project 955 provided for the bituminous overlay of the street within the Safari Estates neighborhood, located west of Galaxie Avenue, and south of Cliff Road. • On November 6, the City Council reviewed and approved the Final Assessments for Project 955 with no objections from any affected property owners. Subsequent to that action, staff discovered an undercount error in the number of lots used to determine the amount of the final assessment to be certified to each property owner. Spreading the final assessable costs over 63 lots (vs. 62) results in a final assessment that is $14.47 less per lot ($897.62/lot vs. 912.09/lot). • A letter was sent out to every property owner informing them of this error and the proposed correction scheduled for Council consideration on December 1. ATTACHMENTS: • Letter to Affected Property Owners, page. City of Eaaal November 24, 2008 Mike Maguire Mayor Paul Bakken Re: $14.47 credit to Final Assessment for Street Improvement Proj #955 Cyndee Fields Gary Hansen Meg Tilley Dear Property Owner, Council Members On Nov. 6, the City Council held a public hearing and adopted final assessments against Thomas Hedges your property for the new street surfacing improvements adjacent to your property this City Administrator past summer. They also authorized the certification of these assessments to the Dakota County Auditor's office for collection with your property taxes over the next 5 years (2009 - 2013). During this certification process, an error (in your favor) was discovered in the calculations of the final assessment amount to be levied against each property. Instead of the $912.09/lot adopted for each parcel, it should have been $897.62/lot ($14.47 less). Next Monday, December 1, the City Council will correct the adopted Final Municipal Center Assessment Roll and authorize this adjustment credit to everyone's assessment 3830 Pilot Knob Road obligation. Eagan, MN 55122-1810 651.675.5000 phone This revised assessment of $897.62 can still be paid in full (or any portion thereof) by 651.675.5012 fax Dec. 6 without interest. Any remaining unpaid amount will then be certified to the 651.454.8535 TDD County for collection with your property tax statements starting May 15, 2009. Any assessment certified for collection with future property tax statements will have interest added at the rate of 6.0% per year. Any property that has paid the original assessment will receive a refund of the credited amount ($14.47). Maintenance Facility 3501 Coachman Point We apologize for this error, but are pleased that it resulted in a cost reduction for every Eagan, MN 55122 property owner. We hope you are enjoying your new street improvements. Please feel 651.675.5300 phone free to contact me with any questions or concerns regarding this matter. 651.675.5360 fax 651.454.8535 TDD Sincerely, www.cityofeagan.com Thomas A. Colbert Director of Public Works The Lone Oak Tree The symbol of strength and growth in our community. Agenda Information Memo December 1, 2008 Eagan City Council Meeting T. PROJECT 982. ST. FRANCIS WOODS 6TH / DUCKWOOD TRAIL STREET IMPROVEMENTS ACTION TO BE CONSIDERED: Receive the Draft Feasibility Report for Project 982, (St. Francis Woods 6th/ Duckwood Trail - Street Improvements) and schedule a public hearing to be held on January 6, 2009. FACTS: • On June 3, 2008 the City Council directed staff to prepare a feasibility report considering the street rehabilitation of Duckwood Trail and Falcon Way within the St. Francis Woods 6th Addition in central Eagan. • A structural mill and overlay of these streets is programmed for 2009 in the City of Eagan's 5-Year CIP (2009-2013). • An informational neighborhood meeting will be held with the adjacent property owners prior to the formal public hearing to review and discuss the proposed improvements. • A draft of this Feasibility Report has been prepared and is being presented to the Council for their consideration of scheduling a public hearing for Tuesday, January 6, 2009. ATTACHMENTS: • Draft Feasibility Report, attached without page numbers. 3-3 Agenda Memo December 1, 2008 Regular City Council Meeting CONSENT AGENDA: U. APPROVE RETAINING CONTRACTOR FOR EAGAN BUSINESS NEWS ACTION TO BE CONSIDERED: Retain Working Words as the contractor to produce Eagan Business News, and authorize staff to prepare a three year agreement with an option to extend for two additional years. FACTS: • The City of Eagan uses freelance writing, editing and design services to produce a quarterly business publication called Eagan Business News. • The matter comes before the City Council as a matter of routine re-bidding after five years. • In September a three-page Request for Proposals (RFP) was sent out and legally noticed. • Six proposals were received and four were selected for interview. Two of those four were considered as finalists. • EBN is produced in cooperation with the Dakota County Regional Chamber of Commerce and Chamber President Ruthe Batulis along with Community Development Director Hohenstein and Communications staff participated in the interviews. • It was the unanimous recommendation of the interview panel that Working Words be selected as the new editor of Eagan Business News. • Their bid of $21,900 was nearly $7,000 less than the estimated budget of $28,800 and adds an additional benefit of producing a quarterly online edition to appear in opposite months of the print production. • Agreement will be for three years, with an option for two additional. ATTACHMENTS: • None -34- Agenda Memo December 1, 2008 Regular City Council Meeting V. 2008 RESIDENTIAL SURVEY RESULTS ACTION TO BE CONSIDERED: None. Informational presentation only. FACTS: • The City of Eagan periodically conducts both residential and business community surveys. • The last residential survey was conducted in 2005 and a business survey was conducted in 2007. • It was the recommendation of the Communications Committee of the Council that surveys be conducted on a two-year cycle, if possible, alternating years between the residential survey and the business survey. • Working with Communications Director Garrison, the 2008 residential survey was drafted in July, pre-tested in August and fielded in early September just after Labor Day. • A random sample of 400 Eagan residents covering every precinct of the city was selected, and phone interviews scheduled. • The results are accurate to 95% with a margin for error of 5%. • Dr. Bill Morris of Decision Resources, Ltd. will give a presentation of the significant findings and will answer any of the City Council's questions regarding the results. ATTACHMENTS: • A handout of charts will be given out at the meeting 4 Agenda Information Memo December 1, 2008 Eagan City Council Meeting PUBLIC HEARINGS A. Proposed Budget and Property Tax Levy for 2009 - Truth-In-Taxation Hearing ACTIONS TO BE CONSIDERED: 1) To close the public hearing and set the 2009 General levy and General Fund budget considerations for the December 16 City Council meeting. 2) To close the public hearing and set the 2009 Cedarvale Special Services District (SSD) levy and budget considerations for the December 16 City Council meeting. FACTS: • Generally, the State requires cities over 2,500 in population to hold a Truth-in- Taxation (TnT) public hearing on their proposed budget and tax levy for next year. • Because Eagan's levy of 5.1% is below the Implicit Price Deflator of 6.2%, the City is exempted from the TnT hearing requirements this year; however, the Council has historically held TnT meetings even when the City is exempt. • Parcel specific notices were mailed by the County to Eagan residents in mid- November. All Cedarvale SSD property owners also received a mailed notice of the proposed SSD levy and budget. • Chief Financial Officer Pepper is listed as the City contact on the TnT notices, and has received 10-12 calls from residents. All but a couple were callers complaining that the assessed value of their property was too high. • A notice of this hearing was published in the Eagan ThisWeek newspaper on November 22 inviting property owners to attend this hearing and/or send written comments. • Hearings for both the general levy and the Cedarvale SSD levy are to be conducted. • If the City Council wishes to conduct a continuation hearing, such a hearing would be held December 8. • The Council's last review of the General Fund budget was October 28. The budget reflected herein is the same as October 28 with one exception: the Fire Department secretary position has been reinstated to full-time from .6 FTE ($28,800 increase), while the 2009 firefighter recruiting class is eliminated ($16,500 decrease). Staff is continuing to evaluate the position and a change could still be recommended for 2009. The contingency is reduced from $76,000 to $63,700 so that the overall budget remains at unchanged at $27,729,200, a 3.9% increase over 2008. • The City's final levy and budget will be adopted at the December 16 regular City Council meeting. • The City Administrator will make a PowerPoint presentation. • Both the PowerPoint presentation and the additional 2009 General Fund Budget and Property Tax Levy handout will be posted on the City's website. ATTACHMENTS: • Enclosed without page number are the PowerPoint slides to be presented at the hearing by City Administrator Hedges. Copies of the slide show will be available to the public at the hearing. • Also enclosed without page number is a more in-depth 2009 General Fund Budget and Property Tax Levy handout that will also be available to the public at the hearing. • Enclosed on page 3C-1 is copy of the memo that went out with the notice sent to property owners in the Cedarvale SSD. 3'7 4011~ City of EaQali Memo To: CEDARVALE SPECIAL SERVICE DISTRICT MEMBERS From: JON HOHENSTEIN, COMMUNITY DEVELOPMENT DIRECTOR Date: NOVEMBER 6, 2008 Subject: PUBLIC HEARING NOTICE-2009 SPECIAL SERVICE DISTRICT BUDGET This memo is to inform you of a public hearing on Monday, December 1, 2008 regarding the Proposed 2007 Budget for the Cedarvale Special Service District. The hearing will take place at 6:30 p.m. during the City Council Meeting in the City Council Chambers at 3830 Pilot Knob Road. The City is recommending a 2009 service charge of $3,000 be imposed, which is the same as the 2008 service charge amount, and budgeted expenditures of $4,000 which is the same as 2008. The proposed budget will continue to cover mowing, fertilizing, and weed control of the public common area property. The budgeted expenditures are an estimate of the annual cost of operating and maintaining the improvements. A summary of historic budgets and the 2009 budget for the District is shown below. 2006 2007 2008 2009 Actual Actual Budget Budget Fund Balance, Beginning of Year $6,181 $3,830 $2,699 $1,799 Revenues: Special Services District Taxes $3,023 $2,994 $3,000 $3,000 Interest on Investments $263 $205 $100 $100 Total Revenues $3,286 $3,199 $3,100 $3,100 Expenditures: Professional Services-Auditing $500 $500 Mowing/Contractual Services $5,060 $4,215 $2,500 $2,500 Fertilizer and Weed Control $1,000 $1,000 Sign Maintenance (Discontinued) $577 $115 $0 $0 Total Expenditures $5,637 $4,330 $4,000 $4,000 Excess of Revenue over Expenditures ($2,351) ($1,131) ($900) ($900) Fund Balance, End of Year $3,830 $2,699 $1,799 $899 All interested persons will have an opportunity to be heard at the hearing regarding this proposed service charge. The petition requirements of section 428A.08 of the Minnesota Statutes do not apply to the proposed service charge since this proposal is a subsequent and not the initial proposal for imposition of the service charge. For more information call Jon Hohenstein, Community Development Director at (651) 675-5653. Agenda Information Memo December 1, 2008, Eagan City Council Meeting B. CERTIFICATION OF DELINQUENT WEED CUTTING BILLS ACTION TO BE CONSIDERED: To close the public hearing and approve the final assessment roll for delinquent weed cutting bills and authorize its certification to Dakota County. FACTS: ? At the November 6, 2008 City Council meeting, the public hearing to certify delinquent week bills was held. It was later discovered that proper notice did not appear in the City's legal newspaper. ? The hearing notice for certification of delinquent weed bills was sent to the Thisweek Newspaper for publication on October 17 along with the notice for certification of delinquent utility bills and false alarm bills. Affidavits of publication are sent to the City by Thisweek Newspaper (ECM Publishing) as proof that the notice was published. Upon receipt of the affidavits, it was discovered that the notice for certification of false alarm bills was inadvertently published twice and the notice for certification of delinquent weed bills was not published. ? Staff contacted ECM about this error. Notice for certification of delinquent weed bills was published on November 14 changing the date of the hearing to December 1. > The City currently has 14 delinquent weed cutting bills. The assessable amount of these bills is $2,961.35. A 10% penalty and a $25 certification fee were added to all outstanding delinquent bills. These items are in order for certification to the County. ? The City will accept payment for any portion of the assessment free of interest charges for a period of thirty days, beginning December 1 through December 31. If the assessment is paid after December 31, interest at 6% from December 1, 2008 to December 31, 2009 will be added to the principal amount due. The length of the assessment is one year. Unpaid balances will be collected with the 2009 property taxes. > Notices were sent to all affected property owners informing them of the November 6 hearing and their proposed assessments. No one was present at the November 6 Council meeting to object to their proposed assessment. ATTACHMENTS (1): Proposed assessment roll on page 1 Delinquent Weed Cutting Bills Delinquent Amount + Cert. Total 10% Penalty Fee Assessment 10-45077-010-02 382.53 25.00 407.53 10-16725-290-02 171.44 25.00 196.44 10-72985-060-02 171.44 25.00 196.44 10-52101-040-01 171.44 25.00 196.44 10-84353-060-03 303.34 25.00 328.34 10-72500-550-04 224.16 25.00 249.16 10-16704-010-12 171.44 25.00 196.44 10-41300-060-01 118.72 25.00 143.72 10-17402-081-04 118.72 25.00 143.72 10-48050-035-01 145.08 25.00 170.08 10-16703-280-08 145.08 25.00 170.08 10-45079-020-02 118.72 25.00 143.72 10-72500-390-04 145.08 25.00 170.08 10-16705-070-09 224.16 25.00 249.16 Grand Total 2,961.35 Li Agenda Information Memo December 1, 2008 Eagan City Council Meeting C. PROJECT 953, CEDAR GROVE IT & 2ND ADDITIONS STREET OVERLAY & UTILITY IMPROVEMENTS FINAL ASSESSMENT HEARING ACTION TO BE CONSIDERED: Approve the Final Assessment Roll for Project 953 (Cedar Grove 1 s` & 2nd Additions - Street Overlay & Utility Improvements) and authorize its certification to Dakota County for collection. FACTS: • Project 953 provided for the street rehabilitation of numerous streets within the Cedar Grove 1S` & 2nd Additions neighborhood, north and south of Diffley Road between Rahn Road and Nicols Road. • The Final Assessment Roll was presented to the City Council on November 6, 2008, with a public hearing scheduled for December 1 to formally present the final costs associated with this public improvement to the affected benefiting properties. • The final assessment costs are less than the estimated benefit amounts that were presented at the original Public Hearing December 18, 2007. • All notices have been published in the legal papers and sent to all affected property owners informing them of this public hearing. An informational meeting was held on November 25 to address all property owners' questions or concerns and provide any additional information of interest. Of the 415 parcels (414 Single-Family, 1 Public Facility) being assessed, two residents representing one property attended the meeting. ATTACHMENTS: • Final Assessment Report, pages through • Minutes from Neighborhood Meeting, pages IeD through. '1l FINAL ASSESSMENT HEARING PROJECT PUBLIC HEARING DATES Number: Project 953 Assessment: December 1, 2008 Name: Cedar Grove 1St/ 2nd Additions Project Approval Date: December 18, 2007 Street & Utilities Improvements Final Feasibility Final Feasibility Rate Report Units Rate Report Units SANITARY STORM SEWER SEWER ? Trunk ? Trunk ? Lateral 0 Service Repair $500 (By waiver) ? Lat. Benefit/trunk WATER STREET ? Trunk ? Gravel Base ? Lateral 0 Surfacing/ Signs $553.61 $685 Lot ? Service 0 Public Facility $7.73 $9.59 F.F. ? Lat. Benefit/trunk ? WAC ? C/I Equiv. ? Driveway OTHER STREET LIGHTS ? Service Pair ? Installation ? Energy Charge Contract Number of Interest Amount City Number Parcels Terms Rate Assessed Financed 08-04 415 5 Years 6.0% $289,950 F.R. $963,880 F.R. $233,723.39 $954,283.99 (F.R. = Feasibility Report) 110 40k,10 City of Eaaall Mello To: Mayor and City Council From: John Gorder, Assistant City Engineer Date: November 25, 2008 Subject: Final Assessment Roll, Project 953 Cedar Grove 1S`/ 2nd Street & Utilities Improvements At the-public hearing on December 18, 2007, the City Council ordered Project 953, and in accordance with the feasibility report, the following improvements were constructed: mill and overlay and replacement of traffic and street signage for streets within Cedar Grove l`/ 2nd Additions, water main and sanitary sewer line replacement on various streets in the neighborhood, and replacement of curb and gutter on those streets as needed. In the feasibility report, it was proposed to assess 50% of the street overlay and signage improvements in accordance with the City Special Assessment Policy. The improvements were completed under Contract 08-04. The individual sanitary sewer services of 5 properties (2137, 2140, 2141, 2145, and 2146 Marble Lane) were repaired under special assessment waiver agreements with each property owner. This construction was performed by a contractor separately contracted by the City's Utility Department. The cost for each waiver to be assessed to each property is $500, and is not included in this report but is identified on the assessment roll. The following information was used in the preparation of the assessment roll for Project 953. PROJECT COST The construction cost includes the amount of $967,334.91 paid to the contractors for the construction of the improvements. Traffic and street signage was installed at a cost of $8,476.73. Other costs including engineering, design, contract management, inspections, financing, legal, bonding, administration, and other totaling $212,195.74 were incurred resulting in an improvement and project cost of $1,188,007.38. The detail of these other costs is provided on Schedule I. These other costs are allocated to the improvements constructed in order to determine the cost of each improvement and the assessment rate. CONSTRUCTION OTHER COSTS IMPROVEMENT FEASIBILITY IMPROVEMENT COST COST REPORT RT Street Resurfacing/ Sign Replace $381,474.28 $82,953.73 $464,428.01 $576,150 Sanitary/ Water Main/ Storm Replacement 368,590.16 80,152.01 448,742.19 $476,960 Curb & Gutter Repair 225747.18 49,090.00 274,837.18 $200,720 Totals $975,811.64 $212,195.74 $1,188,007.38 $1,253,830 1 3 ASSESSMENTS • TRUNK ASSESSMENTS No trunk assessments for utilities were proposed in the feasibility report, therefore, none are proposed in this assessment roll. • STREET IMPROVEMENTS The costs of the street overlay and street signage improvements were computed using the following unit prices and quantities: UNIT EXTENDED ITEM UNIT QTY PRICE COST Mobilization L.S. 1 $11,968.00 $11,968.00 Mill bituminous surface Sq. Yd. 32,255 0.56 18,062.80 Bituminous mat. for tack coat Gal. 4,060 2.50 10,150.00 Wear Course Mixture Ton 6,648.46 43.02 286,016.75 Traffic control L. S. 1 6,556.00 6,556.00 Adjust manhole casting - riser Each 36 145.00 5,220.00 Adjust manhole casting - complete Each 62 437.00 27,094.00 Remove & replace casting Each 3 675.00 2,025.00 Adjust water valve box - riser Each 27 110.00 2,970.00 Repair gate valve - mid section Each 3 145.00 435.00 Repair gate valve - top section Each 10 250.00 2,500.00 Traffic signs L.S. 1 8,476.73 8,476.73 SUBTOTAL $381,474.28 Other costs @ 21.8% 82,953.73 Mill & Overlay/ Street Sign Cost $464,428.01 • IMPROVEMENT AND ASSESSMENT RATES All assessable properties within the project area are low-density residential and public facility. The improvement and assessment rates for low-density residential property are computed as follows: 1) Single-Family Front Footage = 44,206 f.f./ 44,792 (total ff.)= 98.7% 2) [$464,428.0 1 (Mill& Overlay Cost + Signage Cost) x 50% x 98.7%] = $229,195.22 [Total Residential Assessment (R-1, 2, 3)] 3) $229,195.22 (Total Residential Assessment) 4 $553.61 / lot 414 Single Family Residential Lots The improvement and assessment rates for public facility properties are computed as follows: 1) % Public Facility = 586 f, f. / 44,792 (total f.f.) = 1.3% 2) [$464,428.01 (Mill & Overlay Cost + Signage Cost) x 75% x 1.3%] = $4,528.17 [Total Public Facility Assessment] 2 3) $4,528.17 (Total Public Facility Assessment) 4 $7.73/ F.F. 586 Public Facility F.F. • ASSESSMENT TERMS The assessments are proposed for a term of 5 years. The interest rate is 6.0% per annum on the unpaid balance. CITY REVENUES (RESPONSIBILITY) IMPROVEMENT ASSESSMENT CITY IMPROVEMENT COST REVENUE RESPONSIBILITY Street Resurfacing/ Signs $464,428.01 $233,723.39 $230,704.62 Sanitary/ Water Main/ Storm Replacement 448,742.19 448,742.19 Curb & Gutter Repair 274,837.18 274,837.18 Total $1,188,007.38 $233,723.39 $954,283.99 • CITY FUND RESPONSIBILITY Major Street Fund = $505,541.80 Major Sanitary Sewer Fund = $44,387.68 Major Water Main Fund = $279,793.10 Major Storm Sewer Fund = $124,561.42 Jotyr{ Gorder, P.E. Reviewed Reviewe 1 Public Works Departmen Finance epartment i I-~S-tea ~ ~ ~Z~ Date Date C: Thomas A. Colbert, Director of Public Works Mike Dougherty, City Attorney Sue Sheridan, Accountant I 3 L~g LEGEND 2179 ~2182 • • • o ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ Assessment Area 2178-"-5. 2175 4083 z 4096 2145 2139 w 2133 2125 o • - Street Improvements SAPPHIRE LN ° 4098 2113 2109 2105 2101 ! A A A Public Facility - $ 7.27/ F.F. NORTH : • • • • • 097 093 h21 • 2130 2124 • 208 Single Family - $ 553.61 / Lot 2170 66 •216 4091 • 2116 2104 ~•e 06 206 207 Sewer Service Repairs - $ 500.00 • • • • s 2163 • I ` 2096 • 07 D69 / Lot p 2162 9 4097 • 4110 2110 • 065 O • ' Z .2159 4103 0 1i I • 2091 2088 • • 061 215: I a - • 4116 2106 \ 0 4124 • • 2143 • 2102 • 3 2072• • 7 1 045 • •4130 079 • • 07 206 • 041 O • • • 2135 4123 • 2098,0 f 207 5 • ` 037 21 • 4136 • D67 414 P033 • • p • 206 2029 2127 4129 • • 2128'1 117 11 4144 2095 2068 0 • T • 2057 , 4146 2038: 202 • • 9 0 2103 087 208 • OP4 4155. ' • 034 9 0 2 2124 0 • • 083 207 • • D~ • • • 2030 2021 0 07 075 07 206 • • • S 4154 • 20 • 17 • Z q 2035 9 • .,20• , I • • ~I.. • • • 071 06 05 / ° 2026 2120 • • • • • I 2056 0 ..067 0 • 2116 1 1 08 104 21001 • ¦ • 2013 ~6 OS 61 162' 2022 202 2009 D! - ¦ t5 415: '..G • 205 • 2036 • , 2016 I/ to 41fi: N14A/V, • • p~2 2028 20 D 2005 168 5 4168 • .2001 J 17 4172 20041 • - • 119 97 995 0 2052 < • • • • 079 L.11 Q , I 0 176 0 ".029 02 • • • I.S.D. 191 LL to 16 z 17: , I. 4177 ZIRCON LANE • vW ¦ IZ :5 2036 2 184 1 0 4183 164 03 02 012 004 Total Assessment = co 15 $ 4,528.17 a , 4 ° 4190 ¦ tss • • .2s • 01 • 008 • DOD • • 13 41 96•, 19: 19 17T, 7-77 DIFFLEY ROAD • 4209 i`.. 2091 08 208 079 07 2071 067206205 205 205 204 043 2037 12025 01 2013 2005 42.15'.2 rJ- - 4218 p •4229 CORAL LANE 2064 0 0 2060 2054 2042 2036 4224 2018 4224 •4221 J060 • 074 2068 • • 0 • • • • 44229 4230 4229 4230 4229 4230 4229 42329 Z • • _ • • L::~ • • • • r 1 - • = • 4236 4235 4236 4235 42 4235 4236 4235 < 4239 1 [ 423 4235 • • • • • • o i • • 1 o 0: LY 4245 4238 4241 ° ~42 42.1 ° 4242 4 .1 4242 424: z 4242 421 z • t • • w 4248 4247 Fo a-2484-2 47 42 8 247 0 2 8 4247 424 4251 4244 • 4247., • • • • : • • z • o • t Z4254 0 a 4254 4254 4253 4254 4253 0 4254 4253 • 0 4255 • • • • • ON • r.:.• • • 4256250 :253 4260 4259 4260 4259 420 259 4260 4259 k260 267 / • • 4255 I • • - i. I • • • • • • 4262 4257 4265 4266 4265 4266 4265 4266 4265 4266 • • 267 • • • • • • • • • • '~1` • 4/ Ea R • 12 0 4268 4259 FMe. ` 4266 4272 421 4272 4271 4272 pia a° ete J21 4278 4271, 4272 • 21 41 • .3 2125 • . • • • ¦ • 4279 4277 4278 MARBLE LANE ~J P1~ • 42 11 4265 • 4278 • V.- 4282 • • ¦ • 2tai 285 2126:~~ 2113 • 4263 0 • 4267 T - • 4281 84 • .4282 • • 2120 210 42 • • • 4269 1. • 4287 • 4283 • 114.E 210 • • 42900 10 210 • • 273 • 1 4279 \ 4290 4293` } • • V • 4296 4289 0 '106/----- 2097 0 • 4296 • 429 v • 42960 0//2102 . 093 • 4283 0 0 4304 4295 • 098 089 090 • • 4289 430 • 430 • • • 94 - 085 2081 • • 4295 430 • • 4311 4312 4302 14 ...I J\; 2077 • . ~~,p 431 • 308 • 086 - 430y~ tr • 431 • • 082 N 07! • • 4307 4320 • • 307 4336 • • y.I ....c,t:. • 0078 2069 • • 4313`. 4326 • • • 4346. 35 1 p 1 . • 2070 + 065 • • 4315 • 439~V. O • 2088 ~elF' 2061 • • 4325 • 4324 - • .062'' , , F,~2057 • • : 323\ • 4332 4353 4347 205 2053 • 4338 J • 2054\ 432~X • 4344 0 • 2050 , . • 4350 • 2044 • 4356 • 362 436 G:Project & Contract Info\0953 Cedar Grove 1 &2\Fig_2\ I tt-0908 Cedar Grove No. 1 & 2 City of Eagan Neighborhood Street Revitalization Fig. 1 Engineering Department W Project 953 - Final Assessments Combined Assessment Roll Project Number 10P953 Proposed Pending PID Address Addition Name Assessment Assessment Variance 10-16700-010-02 2146 Sapphire Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-010-03 2130 Sapphire Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-010-04 2096 Garnet Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-010-05 2116 Emerald Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-010-06 2096 Emerald Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-010-07 4096 Diamond Dr Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-010-08 2052 Garnet Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-010-10 4148 Topaz Dr Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-010-11 4184 Topaz Dr Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-020-03 2167 Garnet Dr Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-020-04 4158 Diamond Dr Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-020-05 4110 Diamond Dr Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-020-06 2088 Emerald Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-020-07 4098 Diamond Dr Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-020-08 4177 Topaz Dr Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-020-10 2038 Emerald Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-020-11 2036 Zircon Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-030-01 2145 Sapphire Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-030-03 2163 Garnet Dr Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-030-04 4162 Diamond Dr Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-030-05 4116 Diamond Dr Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-030-06 2082 Emerald Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-030-07 2113 Emerald Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-030-08 4183 Topaz Dr Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-030-10 2034 Emerald Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-030-11 2030 Zircon Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-040-01 2139 Sapphire Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-040-03 2159 Garnet Dr Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-040-04 4168 Diamond Dr Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-040-05 4124 Diamond Dr Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-040-06 2078 Emerald Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-040-07 2109 Emerald Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-040-08 4189 Topaz Dr Cedar Grove 1st $553.61 $685.00 $131.39 Tuesday, November 25, 2008 / L Page 1 of 13 T1 Combined Assessment Roll Project Number 1OP953 Proposed Pending PID Address Addition Name Assessment Assessment Variance 10-16700-040-10 2030 Emerald Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-040-11 2026 Zircon Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-050-01 2178 Garnet Pt Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-050-03 2151 Garnet Dr Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-050-04 4172 Diamond Dr Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-050-05 4130 Diamond Dr Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-050-06 2074 Emerald Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-050-07 2105 Emerald Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-050-08 4195 Topaz Dr Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-050-10 2026 Emerald Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-050-11 2020 Zircon Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-060-01 2182 Garnet Pt Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-060-03 2143 Garnet Dr Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-060-04 4178 Diamond Dr Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-060-05 4136 Diamond Dr Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-060-06 2070 Emerald Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-060-07 2101 Emerald Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-060-09 1995 Zircon Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-060-10 2022 Emerald Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-060-11 2016 Zircon Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-070-01 2179 Garnet Pt Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-070-03 2135 Garnet Dr Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-070-04 4184 Diamond Dr Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-070-05 4144 Diamond Dr Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-070-06 2066 Emerald Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-070-07 2097 Emerald Lane Cedar Grove 1st . $553.61 $685.00 $131.39 10-16700-070-09 1997 Emerald Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-070-10 2016 Emerald Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-070-11 2012 Zircon Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-080-01 2175 Garnet Pt Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-080-03 2127 Garnet Dr Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-080-04 4190 Diamond Dr Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-080-05 2095 Garnet Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-080-06 2060 Emerald Lane Cedar Grove 1st $553.61 $685.00 $131.39 Tuesday, November 25, 2008 Page 2 of 13 TNJ Combined Assessment Roll Project Number 10P953 Proposed Pending PID Address Addition Name Assessment Assessment Variance 10-16700-080-07 2093 Emerald Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-080-09 2001 Emerald Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-080-10 2010 Emerald Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-080-11 2008 Zircon Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-090-01 4083 Diamond Dr Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-090-03 2117 Garnet Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-090-04 4196 Diamond Dr Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-090-05 2087 Garnet Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-090-06 2056 Emerald Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-090-07 2089 Emerald Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-090-09 2005 Emerald Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-090-10 2004 Emerald Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-090-11 2004 Zircon Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-100-01 2125 Sapphire Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-100-03 2111 Garnet Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-100-05 2083 Garnet Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-100-06 4149 Topaz Dr Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-100-07 2085 Emerald Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-100-09 2009 Emerald Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-100-10 2015 Zircon Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-100-11 2000 Zircon Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-110-01 2133 Sapphire Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-110-03 2103 Garnet Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-110-05 2079 Garnet Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-110-06 4155 Topaz Dr Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-110-07 2081 Emerald Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-110-09 2013 Emerald Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-110-10 2019 Zircon Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-120-03 4129 Diamond Dr Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-120-05 2075 Garnet Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-120-06 2057 Opal Dr Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-120-07 2077 Emerald Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-120-09 2017 Emerald Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-120-10 2025 Zircon Lane Cedar Grove 1st $553.61 $685.00 $131.39 Tuesday, November 25, 2008 Page 3 of 13 4-9 Combined Assessment Roll Project Number 10P953 Proposed Pending PID Address Addition Name Assessment Assessment Variance 10-16700-130-02 4195 Diamond Dr Cedar Grove 1st $4,528.17 $5,620.00 $1,091.83 10-16700-130-03 4123 Diamond Dr Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-130-05 2071 Garnet Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-130-06 2061 Opal Dr Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-130-07 2073 Emerald Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-130-09 .2021 Emerald Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-130-10 2029 Zircon Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-140-03 4115 Diamond Dr Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-140-05 2067 Garnet Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-140-06 2067 Opal Dr Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-140-07 2069 Emerald Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-140-09 2025 Emerald Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-140-10 2033 Zircon Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-150-03 4109 Diamond Dr Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-150-05 2061 Garnet Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-150-06 2071 Opal Dr Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-150-07 2065 Emerald Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-150-09 2029 Emerald Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-150-10 4176 Topaz Dr Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-160-03 4103 Diamond Dr Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-160-05 2057 Garnet Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-160-06 2075 Opal Dr Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-160-07 2061 Emerald Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-160-09 2033 Emerald Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-160-10 4168 Topaz Dr Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-170-03 4097 Diamond Dr Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-170-05 2053 Garnet Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-170-06 2079 Opal Dr Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-170-07 2057 Emerald Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-170-09 2037 Emerald Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-170-10 4162 Topaz Dr Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-180-03 4091 Diamond Dr Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-180-05 4161 Topaz Dr Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-180-06 2083 Opal Dr Cedar Grove 1st $553.61 $685.00 $131.39 Tuesday, November 25, 2008 Page 4 of 13 Combined Assessment Roll Project Number 10P953 Proposed Pending PID Address Addition Name Assessment Assessment Variance 10-16700-180-07 2053 Emerald Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-180-09 2041 Emerald Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-180-10 2036 Opal PI Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-190-03 2124 Sapphire Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-190-05 2058 Opal Dr Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-190-06 2087 Opal Dr Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-190-09 2045 Emerald Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-190-10 2032 Opal PI Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-200-02 2100 Garnet Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-200-05 2062 Opal Dr Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-200-06 2091 Opal Dr Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-200-10 2028 Opal PI Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-210-02 2104 Garnet Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-210-05 2068 Opal Dr Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-210-10 2029 Opal PI Cedar Grove 1st $55161 $685.00 $131.39 10-16700-220-02 2108 Garnet Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-220-05 2072 Opal Dr Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-220-10 2031 Opal PI Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-220-11 4196 Topaz Dr Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-230-02 2112 Garnet Lane Cedar Grove 1st $553.61 $685,00 $131.39 10-16700-230-05 2076 Opal Dr Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-230-10 2035 Opal PI Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-240-02 2116 Garnet Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-240-05 2080 Opal Dr Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-240-10 4154 Topaz Or Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-250-02 2120 Garnet Dr Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-250-05 2084 Opal Dr Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-260-02 2124 Garnet Or Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-260-05 2088 Opal Dr Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-270-02 2128 Garnet Dr Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-270-05 2094 Opal Dr Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-280-02 2134 Garnet Dr Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-280-05 2098 Opal Dr Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-290-02 2142 Garnet Dr Cedar Grove 1st $553.61 $685.00 $131.39 Tuesday, November 25, 2008 Page 5 of 13 Combined Assessment Roll Project Number 10P953 Proposed Pending PID Address Addition Name Assessment Assessment Variance 10-16700-290-05 2102 Opal Dr Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-300-02 2150 Garnet Dr Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-300-05 2106 Opal Dr Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-310-02 2158 Garnet Dr Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-310-05 2110 Opal Dr Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-320-02 2162 Garnet Dr Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-320-05 2104 Emerald Lane Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-330-02 2166 Garnet Dr Cedar Grove 1st $553.61 $685.00 $131.39 10-16700-340-02 2170 Garnet Dr Cedar Grove 1st $553.61 $685.00 $131.39 10-16701-010-02 2018 Coral Lane Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-010-03 2036 Coral Lane Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-010-05 2054 Coral Lane Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-010-06 2068 Coral Lane Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-010-07 2084 Coral Lane Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-020-02 4229 Sandstone Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-020-03 4229 Moonstone Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-020-05 4229 Jasper Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-020-06 4229 Limestone Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-020-07 4229 Amber Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-020-08 4209 Diamond Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-030-02 4235 Sandstone Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-030-03 4235 Moonstone Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-030-05 4235 Jasper Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-030-06 4235 Limestone Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-030-07 4235 Amber Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-030-08 4215 Diamond Dr Cedar Grove 2nd $553.61, $685.00 $131.39 10-16701-040-02 4241 Sandstone Dr . Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-040-03 4241 Moonstone Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-040-05 4241 Jasper Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-040-06 4241 Limestone Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-040-07 4241 Amber Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-040-08 4221 Diamond Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-050-02 4247 Sandstone Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-050-03 4247 Moonstone Dr Cedar Grove 2nd $553.61 $685.00 $131.39 Tuesday, November 25, 2008 Page 6 of 13 Combined Assessment Roll Project Number 10P953 Proposed Pending PID Address Addition Name Assessment Assessment Variance 10-16701-050-05 4247 Jasper Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-050-06 4247 Limestone Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-050-07 4247 Amber Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-050-08 4227 Diamond Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-060-02 4253 Sandstone Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-060-03 4253 Moonstone Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-060-05 4253 Jasper Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-060-06 4253 Limestone Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-060-07 4253 Amber Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-060-08 4233 Diamond Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-070-01 2025 Coral Lane Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-070-02 4259 Sandstone Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-070-03 4259 Moonstone Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-070-05 4259 Jasper Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-070-06 4259 Limestone Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-070-07 4255 Amber Ct Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-070-08 4239 Diamond Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-080-01 2019 Coral Lane Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-080-02 4265 Sandstone Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-080-03 4265 Moonstone Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-080-05 4265 Jasper Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-080-06 4265 Limestone Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-080-07 4257 Amber Ct Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-080-08 4245 Diamond Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-090-01 2013 Coral Lane Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-090-02 4271 Sandstone Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-090-03 4271 Moonstone Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-090-05 4271 Jasper Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-090-06 4278 Amber Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-090-07 4259 Amber Ct Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-090-08 4251 Diamond Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-100-01 2005 Coral Lane Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-100-02 4277 Sandstone Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-100-03 4282 Jasper Dr Cedar Grove 2nd $553.61 $685.00 $131.39 Tuesday, November 25, 2008 5-3 Page 7 of 13 Combined Assessment Roll Project Number 10P953 Proposed Pending PID Address Addition Name Assessment Assessment Variance 10-16701-100-05 4281 Jasper Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-100-06 4266 Amber Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-100-07 4261 Amber Ct Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-100-08 4255 Diamond Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-110-01 4218 Sandstone Dr . Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-110-02 4283 Sandstone Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-110-03 4272 Jasper Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-110-05 4287 Jasper Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-110-06 4260 Amber Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-110-07 4263 Amber Ct Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-110-08 4261 Diamond Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-120-01 4224 Sandstone Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-120-02 4289 Sandstone Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-120-03 4266 Jasper Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-120-05 4293 Jasper Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-120-06 4254 Amber Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-120-07 4265 Amber Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-120-08 4267 Diamond Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-130-01 4230 Sandstone Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-130-02 4295 Sandstone Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-130-03 4260 Jasper Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-130-05 4299 Jasper Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-130-06 4248 Amber Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-130-07 4267 Amber Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-130-08 2125 Marble Lane Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-140-01 4236 Sandstone Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-140-02 4312 Jasper Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-140-03 4254 Jasper Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-140-04 2091 Coral Lane Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-140-05 4305 Jasper Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-140-06 4242 Amber Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-140-07 4269 Amber Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-140-08 2129 Marble Lane Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-150-01 4242 Sandstone Dr Cedar Grove 2nd $553.61 $685.00 $131.39 Tuesday, November 25, 2008 Page 8 of 13 Combined Assessment Roll Project Number 10P953 Proposed Pending PID Address Addition Name Assessment Assessment Variance 10-16701-150-02 4304 Jasper Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-150-03 4248 Jasper Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-150-04 2087 Coral Lane Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-150-05 4311 Jasper Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-150-06 4236 Amber Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-150-07 4273 Amber Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-150-08 2133 Marble Lane Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-160-01 4248 Sandstone Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-160-02 4296 Jasper Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-160-03 4242 Jasper Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-160-04 2083 Coral Lane Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-160-05 4317 Jasper Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-160-06 4230 Amber Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-160-07 4279 Amber Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-160-08 2137 Marble Lane Cedar Grove 2nd $1,052.28 $685.00 ($367.28) 10-16701-170-01 4254 Sandstone Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-170-02 4282 Moonstone Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-170-03 4236 Jasper Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-170-04 2079 Coral Lane Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-170-05 4307 Sandstone Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-170-06 2074 Coral Lane Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-170-07 4283 Amber Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-170-08 2141 Marble Lane Cedar Grove 2nd $1,052.28 $685.00 ($367.28) 10-16701-180-01 4260 Sandstone Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-180-02 4279 Moonstone Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-180-03 4230 Jasper Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-180-04 2075 Coral Lane Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-180-05 4315 Sandstone Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-180-07 4289 Amber Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-180-08 2145 Marble Lane Cedar Grove 2nd $1,052.28 $685.00 ($367.28) 10-16701-190-01 4266 Sandstone Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-190-02 4272 Moonstone Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-190-03 2042 Coral Lane Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-190-04 2071 Coral Lane Cedar Grove 2nd $553.61 $685.00 $131.39 Tuesday, November 25, 2008 Page 9 of 13 Combined Assessment Roll Project Number 10P953 Proposed Pending PID Address Addition Name Assessment Assessment Variance 10-16701-190-05 4326 Amber Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-190-07 4295 Amber Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-200-01 4272 Sandstone Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-200-02 4266 Moonstone Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-200-04 2067 Coral Lane Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-200-05 4320 Amber Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-200-07 4301 Amber Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-210-01 4278 Sandstone Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-210-02 4260 Moonstone Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-210-04 2063 Coral Lane Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-210-05 4314 Amber Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-210-07 4307 Amber Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-220-01 4284 Sandstone Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-220-02 4254 Moonstone Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-220-04 2059 Coral Lane Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-220-05 4308 Amber Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-220-07 4313 Amber Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-230-01 4290 Sandstone Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-230-02 4248 Moonstone Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-230-04 2055 Coral Lane Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-230-05 4302 Amber Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-230-07 4319 Amber Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-240-01 4296 Sandstone Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-240-02 4242 Moonstone Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-240-04 2051 Coral Lane Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-240-05 4296 Amber Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-240-07 4325 Amber Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-250-01 4302 Sandstone Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-250-02 4236 Moonstone Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-250-04 2047 Coral Lane Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-250-05 4290 Amber Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-250-07 4323 Sandstone Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-260-01 4308 Sandstone Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-260-02 4230 Moonstone Dr Cedar Grove 2nd $553.61 $685.00 $131.39 Tuesday, November 25, 2008 Page 10 of 13 Combined Assessment Roll Project Number 10P953 Proposed Pending PID Address Addition Name Assessment Assessment Variance 10-16701-260-04 2043 Coral Lane Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-260-05 4284 Amber Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-260-07 4329 Sandstone Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-270-01 4336 Jasper Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-270-02 4224 Moonstone Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-270-04 2037 Coral Lane Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-270-05 4278 Limestone Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-270-07 2053 Marble Lane Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-280-01 4346 Jasper Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-280-05 4272 Limestone Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-280-07 2057 Marble Lane Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-290-01 4354 Jasper Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-290-05 4266 Limestone Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-290-07 2061 Marble Lane Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-300-05 4260 Limestone Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-300-07 2065 Marble Lane Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-310-05 4254 Limestone Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-310-07 2069 Marble Lane Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-320-05 4248 Limestone Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-320-07 2073 Marble Lane Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-330-05 4242 Limestone Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-330-07 2077 Marble Lane Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-340-05 4236 Limestone Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-340-07 2081 Marble Lane Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-350-05 4230 Limestone Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-350-07 2085 Marble Lane Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-360-05 2060 Coral Lane Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-360-07 2089 Marble Lane Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-370-07 2093 Marble Lane Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-380-07 2097 Marble Lane Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-390-07 2101 Marble Lane Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-400-07 2105 Marble Lane Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-410-07 2109 Marble Lane Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-420-07 2113 Marble Lane Cedar Grove 2nd $553.61 $685.00 $131.39 Tuesday, November 25, 2008 Page 11 of 13 Combined Assessment Roll Project Number 10P953 Proposed Pending PID Address Addition Name Assessment Assessment Variance 10-16701-430-07 2117 Marble Lane Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-440-07 4268 Diamond Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-450-07 4262 Diamond Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-460-07 4256 Diamond Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-470-07 4250 Diamond Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-480-07 4244 Diamond Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-490-07 4238 Diamond Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-500-07 4234 Diamond Dr Cedar Grove 2nd $553.61 $685.00 $131.39 10-16701-510-07 4230 Diamond Dr Cedar Grove 2nd $553.61 $685.00 $131:39 10-16701-520-07 2090 Coral Lane Cedar Grove 2nd $553.61 $685.00 $131.39 10-16703-070-03 4368 Sandstone Dr Cedar Grove 4th $553.61 $685.00 $131.39 10-16703-080-03 4362 Sandstone Dr Cedar Grove 4th $553.61 $685.00 $131.39 10-16703-090-03 4356 Sandstone Dr Cedar Grove 4th $553.61 $685.00 $131.39 10-16703-100-03 4350 Sandstone Dr Cedar Grove 4th $553.61 $685.00 $131.39 10-16703-110-03 4344 Sandstone Dr Cedar Grove 4th $553.61 $685.00 $131.39 10-16703-120-03 4338 Sandstone Dr Cedar Grove 4th $553.61 $685.00 $131.39 10-16703-130-03 4332 Sandstone Dr Cedar Grove 4th $553.61 $685.00 $131.39 10-16703-140-03 4324 Sandstone Dr Cedar Grove 4th $553.61 $685.00 $131.39 10-16703-160-01 4353 Jasper Dr Cedar Grove 4th $553.61 $685.00 $131.39 10-16703-170-01 4347 Jasper Dr Cedar Grove 4th $553.61 $685.00 $131.39 10-16703-170-06 2146 Marble Lane Cedar Grove 4th $1,052.28 $685.00 ($367.28) 10-16703-180-06 2140 Marble Lane Cedar Grove 4th $1,052.28 $685.00 ($367.28) 10-16703-200-04 2126 Marble Lane Cedar Grove 4th $553.61 $685.00 $131.39 10-16703-210-04 2120 Marble Lane Cedar Grove 4th $553.61 $685.00 $131.39 10-16703-220-04 2114 Marble Lane Cedar Grove 4th $553.61 $685.00 $131.39 10-16703-230-04 2110 Marble Lane Cedar Grove 4th $553.61 $685.00 $131.39 10-16703-240-04 2106 Marble Lane Cedar Grove 4th $553.61 $685.00 $131.39 10-16703-250-04 2102 Marble Lane Cedar Grove 4th $553.61 $685.00 $131.39 10-16703-260-04 2098 Marble Lane Cedar Grove 4th $553.61 $685.00 $131.39 10-16703-270-04 2094 Marble Lane Cedar Grove 4th $553.61 $685.00 $131.39 10-16703-280-04 2090 Marble Lane Cedar Grove 4th $553.61 $685.00 $131.39 10-16703-290-04 2086 Marble Lane Cedar Grove 4th $553.61 $685.00 $131.39 10-16703-300-04 2082 Marble Lane Cedar Grove 4th $553.61 $685.00 $131.39 10-16703-310-04 2078 Marble Lane Cedar Grove 4th $553.61 $685.00 $131.39 Tuesday, November 25, 2008 Page 12 of 13 Combined Assessment Roll Project Number 10P953 Proposed Pending PID Address Addition Name Assessment Assessment Variance 10-16703-320-04 2074 Marble Lane Cedar Grove 4th $553.61 $685.00 $131.39 10-16703-330-04 2070 Marble Lane Cedar Grove 4th $553.61 $685.00 $131.39 10-16703-340-04 2066 Marble Lane Cedar Grove 4th $553.61 $685.00 $131.39 10-16703-350-04 2062 Marble Lane Cedar Grove 4th $553.61 $685.00 $131.39 10-16703-360-04 2058 Marble Lane Cedar Grove 4th $553.61 $685.00 $131.39 10-16703-370-04 2054 Marble Lane Cedar Grove 4th $553.61 $685.00 $131.39 10-16703-380-04 2050 Marble Lane Cedar Grove 4th $553.61 $685.00 $131.39 10-16703-390-04 2044 Marble Lane Cedar Grove 4th $553.61 $685.00 $131.39 Summary for 'SA_Nbr' = 10P953 (415 detail records) Sum $236,216.06 $289,210.00 $52,993.94 Tuesday, November 25, 2008 Page 13 of 13 S~( CITY PROJECT NO 953 ASSESSMENT NEIGHBORHOOD MEETING CEDAR GROVE 1" & 2ND ADDITIONS TUESDAY, NOVEMBER 25, 2008 6:00 P.M. ENGINEERING CONFERENCE ROOM Attendance: John Gorder, Assistant City Engineer; 2 residents representing 1 property (George & Carol Griswold - 2012 Zircon Lane) Mr. & Mrs. Griswold wish to apply for the deferral of their assessment available with age. They have mailed a letter requesting the deferral. The City has received other similar requests, and they can be processed administratively by the City Finance Department. State Statute and City Code allows for deferral for persons 65 years and older. Upon receipt, Gorder will forward the letter to the City Finance Department for verification and processing. The meeting adjourned at 6:15 p.m. FINAL ASSESSMENT NEIGHBORHOOD MEETING Cedar Grove 1St & 2nd Additions City of Eap Project 953 Tuesday, November 25, 2008, 6:00 P.M. NAME ADDRESS 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. G:FORMS/SIGN-IN.Sheet Agenda Information Memo December 1, 2008 Eagan City Council Meeting D. PROJECT 972, LONE OAK/ WATERS AREA STREET IMPROVEMENTS ACTION TO BE CONSIDERED: Approve Project 972, Lone Oak/ Waters (Street Improvements) as presented and authorize the preparation of detailed plans and specifications. FACTS: • Since 1990, the City has implemented a comprehensive Pavement Management Program that provides timely pavement rehabilitation to our local streets, significantly extending their overall life expectancy. During these past nineteen years, the City has rehabilitated approximately 135 miles of local streets. • The resurfacing of Lone Oak Drive, Lone Oak Parkway, Northwest Parkway, and O'Neil Road in the Lone Oak/ Waters Area of northeast Eagan, has been programmed for 2009 in the City's 5-Year Capital Improvement Program. • On June 3, 2008 the City Council directed staff to prepare a feasibility report considering a rehabilitation of these streets. • On November 6, 2008, the feasibility report for Project 972 was presented to the City Council and a Public Hearing was scheduled for December 1 to formally present and discuss the report with the adjacent property owners. • An informational neighborhood meeting was held on November 26 for the adjacent property owners and representatives to discuss the proposed improvements. Of the 34 commercial/ industrial zoned and guided properties proposed to be assessed under this improvement, 1 property owner (CSM) representing multiple properties attended the informational meeting (see attached meeting minutes). • All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. ATTACHMENTS: • Feasibility Report, pages through 1 • Neighborhood Meeting Minutes, pag andCq. `mil Ab~ City of Eaail Report for Lone Oak-Waters Area Street Revitalization City Project No. 972 November 2008 C"3 411~ City 0 Eaoali ,,ember 26, 008 Honorable Mayor and City Council Mike Maguire City of Eagan Mayor 3830 Pilot Knob Road Eagan, MN 55122 Paul Bakken Re: Lone Oak/ Waters Area Street Revitalization Cyndee Fields City Project No. 972 Gary Hansen Meg Tilley Dear Mayor and City Council: Council Members Attached is our report for the Lone Oak/ Waters Area Street Revitalization, City Project No. 972. The report presents and discusses the proposed improvements Thomas Hedges and includes a cost estimate, preliminary assessment roll and schedule. City Administrator We would be pleased to meet with the City Council at your convenience to review and discuss the contents of this report. Sincerely, Municipal Center hn P. Gorder 3830 Pilot Knob Road Assistant City Engineer Eagan, MN 55122-1810 651.675.5000 phone I hereby certify that this report was prepared by me or under my direct 651.675.5012 fax supervision and that I am a duly Licensed 651.454.8535 TDD Professional Engineer under the laws of the State of Minnesota. Maintenance Facility aT, 4 3501 Coachman Point An P. Gorder Eagan, MN 55122 651.675.5300 phone Date: 11'2_'06 Reg. No. 22813 651.675.5360 fax 651.454.8535 TDD Reviewed B t. of Public Works Date: www.cityofeagan.com ep viewed Finance Dept. The Lone Oak Tree Date: The symbol of strength and growth in our community. nn TABLE OF CONTENTS Letter of Transmittal /Certification Table of Contents Page Introduction ................................................................................1 Scope 2 Feasibility and Recommendations 2 Street Evaluation 3 Proposed Improvements 4 Easements/ Permits 6 Cost Estimate 6 Assessments 6 Commercial/Industrial 7 Driveway Entrance Replacement 7 Assessment Financing Options 7 Revenue Source 8 Project Schedule 9 LIST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Appendix C Figures - 1 Location Map - 2A/B/C/ D Street Improvement /Assessment Area Map - 3A/B Typical Sections - Overlay - 4 Concrete Entrance Apron November 2008 Lone Oak/ Waters Area Street Revitalization Eagan, Minnesota Introduction/ History Streets - As a part of Eagan's Pavement Management Program, (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The 3.1 miles of 4-lane commercial/ industrial collector roadway (with landscaped median - except O'Neil Road), in northeast Eagan is identified for the 2009 overlay improvements. Figure 1, located in Appendix C, illustrates the project location. The streets in this largely office/ warehouse area were constructed between 1985 and 1987. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (at 5 to 7 years, again at 12 to 14 years) with a bituminous overlay at approximately 20 years. Overlaying these roadways located within the project area, which are presently at the 22 - 24 year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement in the area. The City of Eagan's maintenance records indicate that the streets were seal coated in 1993 and again in 2004. Lone Oak/ Waters -1- L The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration, where necessary. These repairs alone will not substantially extend the life expectancy of the street pavement if not combined with the proposed bituminous overlay proposed with this project. The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer) in the project area and determined the system is in good working order and that no major repairs are necessary. Scope This project will provide resurfacing (edge mill and overlay) for approximately 3.1 miles of roadway. Figure 1, located in Appendix C, illustrates the project limits. O'Neil Road extends across the border with Inver Grove Heights approximately 300 feet to County Road 63 (Argenta Trail). While this project will terminate at the border, Inver Grove Heights will determine if they wish to continue the street improvements to Argenta Trail at their expense. Feasibility and Recommendations The mill Ft overlay project is necessary to prevent further decay of the pavement section, create a safer driving surface, increase ride ability, and add structural strength. The mill Ft overlay portion of the project is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of this street. The mill Ft overlay is feasible in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. Lone Oak/ Waters ~7 -2- This project is in accordance with the Five Year Capital Improvement Plan (2009 - 2013) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report in combination with other similar projects in the area. Street Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: -ft -I Recommended Improvement 56 - 100 Routine Maintenance/ Crack Seal/Seal Coat 36 --55 Patch/Repair and/or Overlay 0 - 35 Reconstruct The 2008 PCI rankings for the streets in this area have a weighted average pavement condition rating of 57 which falls in the lower rankings of the "Routine Maintenance/Crack Seal/Seal Coat" category mostly because of the preparatory maintenance performed by City crews, as mentioned above. The PCI ratings are just above the "Patch/Repair and/or Overlay" category. The street pavements have reached an age where, based on the City's past experience, the integrity of the pavement can rapidly decline if no improvements are performed. Therefore, the 2009 construction season is the optimal time to construct the bituminous overlay on these streets. The project can be delayed until the PCI ratings fall further into the "Patch/ Repair and/or Overlay" category, however, if it is delayed, the structural benefit to the pavements may be reduced. Lone Oak/ Waters be - 3 - Proposed Improvements Pavement - The proposed street improvements are shown in Figure 3. The existing street section for - k-F these streets generally consists of 4" bituminous pavement supported by 12" gravel base, with a grass median on Lone Oak Drive/ Parkway and Northwest Parkway. Due to the poor condition of existing surface bituminous on O'Neil Road, its entire existing bituminous surface will be milled to accommodate a 1Y2-inch bituminous overlay. The existing bituminous surface will be milled adjacent to the existing curb and gutter (6'-8' wide adjacent to outside curbs and median curb) on Lone Oak Drive/ Parkway and Northwest Parkway to accommodate a 1'/2-inch bituminous overlay. The overlay, combined with the existing street section, will provide a street section consistent with current City standards for commercial/ industrial streets. The combination of patching and overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Bituminous overlays will show some continued frost movements and reflective cracking consistent with the underlying pavement. Routine maintenance will still need to continue under the City's Pavement Management Program. Concrete curb 8t gutter - Damaged curb Ft gutter and got- sidewalk will be replaced if severely cracked, spatted, or settled. Boulevard turf will be removed and replaced. While the contractor who performs the work is responsible for it's establishment in the first 30 days after placement, adjacent Lone Oak/ Waters -4- property owners are encouraged to consistently water the new turf, where possible, to help ensure its growth. Signage - All traffic control and street identification signage within the project limits will be replaced due to diminished reflectivity, deteriorated support posts, and the signs or posts no longer meeting City and State standards. The signage in the area was originally installed with the Waters development and is of unique design. The City will consult the benefiting properties to determine if this unique signage is desired for replacement. Since sign replacement is an assessable cost, the additional cost for unique signage above standard signage is also assessable. Sidewalk/ Path Pedestrian Ramps - Recent revisions to the Americans with Disabilities Act (ADA) requires jurisdictional agencies to provide detectable warnings at all existing pedestrian ramps of sidewalks and paths with public streets that are improved, including mill a overlay improvements. The most common method of providing this detectable warning is through the installation of truncated domes a minimum of two feet in length across the width of all pedestrian ramps. This project provides for the installation of two truncated dome pedestrian ramps on the concrete sidewalk within the project area. Driveway Replacement - While most of the properties within the project area have concrete driveway aprons consistent with current City standards, some properties were constructed with bituminous driveway entrances and are proposed to be replaced. The entrances Lone Oak/ Waters b -5- will be reconstructed with 7"-thick concrete entrance aprons in accordance with Eagan Standard Detail 440, as shown on Figure 4. This driveway entrance replacement provides commercial entrances of adequate strength and width and is consistent with similar past projects in commercial/ industrial areas throughout the City and the other properties within the project area. Easement/Permits Al[ work wit[ be in the public right-of-way. No additional easements will be necessary. White O'Neil Road is maintained by the City, it is located within property now designated as MN Department of Transportation (MNDOT) right-of-way. The City is working with MNDOT on a transfer of this right-of-way to City jurisdiction. If the transfer is not completed before this project commences, a permit to work within this right-of-way from MNDOT will be necessary. Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2009 construction costs and include a 5% contingency and indirect cost of 30%, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: Lone Oak/ Waters Area • Edge Mitt and Overlay w/ Signage $801,400 • Repair Existing Concrete Curb Et Gutter/ Sidewalk......... $199,860 • Concrete Entrance Replacement $45,76 0 Total $1,047,020 Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Special Assessment Policy for a mill and overlay improvement for collector streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. City Special Assessment Policy Assessment Ratio Property City Mill and Overlay • Commercial/ Industrial 100% 0% Repair Existing Concrete Curb and Gutter 0% 100% Concrete Entrance Replacement 100% 0% Lone Oak/ Waters -6- 1 Commercial and Industrial Lots - Street Improvements All commercial and industrial lots as shown on Figures 2A/B/C/ D, adjacent to the streets to be improved are proposed to be assessed. The City's Assessment Policy states that 100% of the mill and overlay costs are assessable for collector streets, regardless of width. The US Postal Service Information Center (2825 Lone Oak Parkway) is a Federal facility, and, therefore, is not subject to local control and will not pay special assessments. The facility property is included in the assessment calculations below, but the assessment to the property will be the responsibility of the City. Also, one-half the frontage adjacent to O'Neil Road is MNDOT right-of-way for 1-494 and not assessable. The estimated cost per commercial/industrial foot to be assessed based on the City Assessment Policy is $1,458/acre and is calculated as follows: 1) % Commercial/ Industrial = 25,675 f.f. / 32,428 (total f.f.) = 79.2% 2) [$801,400 (Mill Ft Overlay Cost) x 79.2%] =$634,710 (Total Commercial/ Industrial Assessment) 3) $634,710 (Commercial/Industrial Assessment) - $1,458/acre 435.20 Acres Commercial/ Industrial Driveway Entrance Replacement All adjacent commercial/ industrial properties with driveways not to current City standards are proposed to be assessed the total cost of driveway entrance replacement improvements on the area of driveway installed. The total driveway improvement assessment per lot is calculated based on the individual requirements needed to replace existing bituminous entrances with concrete entrances, in accordance with current City standards. The estimated cost of driveway replacement is approximately $74 S.Y. replaced. Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment will be spread over ten years with the interest determined by the results of the bond sale used to finance the Lone Oak/ Waters -7- improvements. The following payment schedule is an example of a $10,000 assessment with an estimated 6.5% interest for the assessed amounts: P Principal Interest Cost Per Year Per Year Per Year First Year $1,000 $650 , 1 650 Tenth Year $1,000 $65 $1,065 Revenue Source A summary of revenue sources is listed below: Project Property City Cost Assessment Contribution Mill and Overlay $ 801,400 $ 634,710 $166,690 (with Signage) Repair Existing Curb $ 199,860 -0- $199,860 Concrete Entrances $ 45,760 $ 45,760 -0- Total $1,047,020 $ 680,470 $366,550 The City's Major Street Fund will finance the estimated project deficit of $366,550 (35% of total). Lone Oak/ Waters -8- ~73 Project Schedule Present Feasibility Report to City Council/ Order Public Hearing November 6, 2008 Informational Meeting November 26, 2008 Public Hearing December 1, 2008 Approve Plans and Specifications January, 2009 Award Contract March, 2009 Project Completion ...........................................................August, 2009 Final Cost Report ......................................................September, 2009 Final Assessment Hearing Fall, 2009 First Payment Due with Property Tax Statement ..........................May 15, 2010 Lone Oak/ Waters - 9- "-74 Appendix A -Street Overlay - City Project No. 972 Preliminary Cost Estimate Lone Oak/ Waters Area 1. Bituminous Street Overlay Item Est. Unit Estimated Unit Quantity Price Cost Mobilization LS 1.00 $7,000.00 $ 7,000.00 Mill Bituminous Pavement (1 1/4" depth) SY 32,500 0.50 16,250.00 Type LVWE45030B Wearing Course Mixture TON 8,100 60.00 486,000.00 Bituminous Material for Tack Coat GAL 4,370 3.10 13,547.00 Adjust Frame and Ring Casting (Manhole) EA 36 450.00 16,200.00 Adjust Manhole Casting - Riser Adjustment EA 16 195.00 3,120.00 Adjust Water Valve Box EA 50 175.00 3,250.00 Remove & Replace Frame £t Ring Casting EA 6 675.00 4,050.00 (27") Repair Gate Valve Mid Section EA 1 250.00 250.00 Repair Gate Valve Top Section w/ Cover EA 4 240.00 960.00 Pavement Message Arrow (Left) - Epoxy EA 29 115.00 3,340.00 Pavement Message Arrow (Thru Left) - Epoxy EA 1 200.00 200.00 Pavement Message Arrow (Right) - Epoxy EA 9 115.00 1,040.00 4" Solid Line White - Epoxy . LF 8,800 0.22 3,700.00 4" Double Yellow Solid Line - Epoxy LF 6,700 0.42 2,800.00 Zebra Crosswalk White - Latex SF 1,100 3.00 3,300.00 24" Solid Line White - Epoxy LF 170 6.50 1,105.00 Remove Et Replace Signage LS 1 10,000.00 10,000.00 NMC Loop Detector 6' x 6' EA 6 900.00 5,400.00 Traffic Control LS 1.00 2,000.00 2,000.00 Subtotal $587,100 + 5% $29,360 Contingencies Subtotal $616,460 + 30% $184,940 Indirect Costs TOTAL - $801,400 STREET II. Repair Existing Concrete Curb Et Gutter Item Est. Unit Estimated Unit Qty. Price Cost Remove Concrete Curb Ft Gutter LF 1,250 $4.65 $5,812.50 Remove 4" Concrete Sidewalk SF 315 1.50 472.50 Remove Concrete Valley Gutter SY 590 12.00 7,080.00 Select Topsoil Borrow CY 40 27.00 1,080.00 Aggregate Base, Cl. 5 (100% Crushed) TON 100 15.40 1,540.00 Type LVWE45030B Wear Course - Driveways SY 20 45.75 915.00 Type LVWE45030B Wear Course - Street TON 500 90.00 45,000.00 Patch Repair Sprinkler Head EA 20 50.00 1,000.00 Repair Sprinkler System EA 2 160.00 320.00 Adjust Frame £t Ring Casting (CB) EA 33 250.00 8,250.00 Install 2 x 3 CB Erosion Barrier Shroud EA 4 350.00 1,400.00 Remove 8 Replace Casting (Catch Basin) EA 3 515.00 1,545.00 4" Concrete Walk SF 315 2.50 787.50 4" Concrete Ped Ramp w/ Wet Cast for SF 180 4.00 720.00 Truncated Dome Inset Concrete Curb Et Gutter B618 LF 90 15.00 1,350.00 Concrete Curb Et Gutter B624 LF 205 16.00 3,280.00 Concrete Curb ft Gutter (Custom) LF 955 20.00 15,280.00 7" Concrete Apron Incl. Curb Et Gutter SY 230 62.50 14,375.00 Concrete Valley Gutter SY 590 46.80 27,612.00 Truncated Dome Detectable Warning Paver SF 40 45.00 1,800.00 Repair Residential Landscaping EA 3 215.00 645.00 Sodding, Type Lawn (Highland) SY 280 3.80 1,064.00 Compost, Grade 1 TON 60 13.50 810.00 Subtotal $146,420 + 5% Contingencies $7,320 Subtotal $153,740 + 30% Indirect Costs $46,120 OTAL CURB $199,860 III. Driveway Entrance Replacement Est. Unit Estimated Item Unit Qty. Price Cost Remove Concrete Curb Ft Gutter LF $200.00 $5.00 $1000.00 Remove Bituminous Pavement SY 625.00 2.25 1406.25 Remove Concrete Valley Gutter SY 60.00 19.00 1140.00 Common Excavation CY 25.00 15.00 375.00 Aggregate Base, Cl. 5 (100% Crushed) TON 10.00 12.00 120.00 Type LVWE45030B Wear Course - Driveways SY 20.00 15.00 300.00 Concrete Curb ft Gutter 8612 LF 20.00 15.00 300.00 7" Concrete Driveway Pavement SY 625.00 45.00 28125.00 Sodding, Type Lawn (Highland) SY 120.00 5.00 600.00 Compost, Grade I TON 10.00 15.00 150.00 Subtotal $33,5200 + 5% Contingencies $1,680 Subtotal $35,200 + 30% Indirect Costs $10,560 Total - Driveway $45,760 Total Project Cost = $1,047,020 Appendix B - City Project No. 972 Preliminary Assessment Roll Lone Oak/ Waters Area STREET D/W COMMERCIAL/ NET RATE/ OVERLAY D/W RATE/ D/W TOTAL INDUSTRIAL P.I.N. ACREAGE ACRE ASSMT SY SY ASSMT ASSMT LONE OAK DRIVE 2935 10-14578-020-01 5.00 $1,458 $7,290 $7,290 2945 10-14578-010-01 15.72 $1,458 $22,920 $22,920 2955 10-14580-010-01 7.56 $1,458 $11,022 $11,022 2965 10-14581-010-01 5.74 $1,458 $8,369 $8,369 2975 10-14581-020-01 7.01 $1,458 $10,221 $10,221 655 10-18501-021-01 89.66 $1,458 $130,724 94 $74 $6,956 $137,680 O.L. A, Waters 10-83451-010-00 24.67 $1,458 $35,969 $35,969 Annex 2nd Lot 3, Block 1 10-83451-030-01 6.78 $1,458 $9,885 $9,885 Waters Annex 2nd Lot 3, Block 1 10-83451-020-01 3.90 $1,458 $5,686 $5,686 Waters Annex 2nd Subtotal 166.04 $242,086 $6,956 $255,998 LONE OAK PARKWAY 2900 10-14577-010-01 11.58 $1,458 $16,884 97 $74 $7,178 $24,062 2700 10-45700-010-01 72.21 $1,458 $105,282 169 $74 $12,506 $117,788 2825 10-45700-030-00 27.74 $1,458 $40,445 $40,445 2800 10-45701-010-00 17.09 $1,458 $24,917 25 $74 $1,850 $26,767 2840 10-83451-010-01 7.17 $1,458 $10,454 $10,454 Subtotal" 135.79 $197,982 $21,534 $219,516 O'NEILL DRIVE 680 10-00100-010-26 0.8 $1,458 $1,166 66 $74 $4,884 $6,050 810 10-53320-088-00 0.93 $1,458 $1,356 $1,356 820 10-53340-010-01 0.78 $1,458 $1,137 $1,137 830 10-53340-020-01 0.71 $1,458 $1,035 $1,035 Outtot D 10-45700-040-01 0.07 $1,458 102 $102 Lone Oak Subtotal 3.29 $4,796 $4,884 $9,680 DODD ROAD 2660 10-53340-040-01 0.93 $1,458 $1,356 $1,356 7 NORTHWEST PARKWAY 815 10-45703-010-01 6.44 $1,458 $9,390 $9,390 LONE OAK POINT 2600 10-45701-011-01 25.79 $1,458 $37,602 $37,602 BLUE GENTIAN ROAD 720 10-03700-010-02 9.40 $1,458 $13,705 $13,705 WATERS ROAD 2910 10-14576-010-01 5.81 $1,458 $8,471 $8,471 2915 10-14577-020-01 5.01 $1,458 $7,305 77 $74 $5,698 $13,003 Subtotal 10.82 RIVER RIDGE PARKWAY 601 10-52275-010-01 15.1 $1,458 $22,016 $22,016 VACANT PARCELS Ames Crossing 10-00100-010-06 1.0 $1,458 $1,458 $1,458 10-03700-020-04 0.39 $1,458 569 $569 10-00100-010-25 2.12 $1,458 $3,091 $3,091 10-00100-010-27 3.29 $1,458 $4,797 $4,797 10-00100-010-29 22.06 $1,458 $32,163 $32,163 10-03700-030-01 1.69 $1,458 $2,464 $2,464 Outlot A 10-45700-010-00 5.09 $1,458 $7,421 $7,421 Lone Oak 10-45701-020-00 25.96 $1,458 $37,850 94 $74 $6,956 $44,806 Subtotal 61.60 $89,813 $6,956 $96,769 Totals 435.20 $634,710 625 $45,760 $680,470 60' ROW (WATERS ROAD) 40' F-F (O'NEILL DR.) 36' F-F (WATERS ROAD) EX. 8618 CURB & GUTTER 4" BITUMINOUS SURFACE (O'NEILL DR.) 4" BITUMINOUS SURFACE (WATERS ROAD) 12" CL. 5 AGGREGATE BASE Existing Typical Section 60' ROW (WATERS ROAD) 40' F-F (O'NEILL DR.) 36' F-F (WATERS ROAD) EDGE MILL (6'-8' wide) Typ. 11/2" TYPE 2350/2360 BITUMINOUS OVERLAY REPLACE EX. CURB & GUTTER AS DIRECTED BITUMINOUS TACK COAT 4" BITUMINOUS SURFACE (O'NEILL DR.) 4" BITUMINOUS SURFACE (WATERS ROAD) 12" CL. 5 AGGREGATE BASE Bituminous Street Overlay Proposed Typical Section G: Proj and Contract Info\972 \typical sections 10-08-08 Lone Oak / Waters Area Street Revitalization - Project 972 Fig. 3B Engineering Department 'O Typical Sections ~l MENDOTA HEIGHTS INTERSTATE 494 INTERSTATE 494 O'NEILL DR. Alp, N~y~ Z or, ,;I o (ROAD LONE OAK ROAD v L to T H ND 55 ti Project Location 0 Y Z , YANKEE DOODLE RD- Z 0 Lu LPG Z Z Lu o a~ I ~ l I ~ r ~ J o0 'OO Nvr(. 3 Q DIFFLEY ROAD ,0/2,/2008 Lone Oak / Waters Area 0 aRa Street Revitalization Fig. 1 Engineering Department O l Location Map - Project 972 NORTH Scale V=300' Oa'V /L } Q 7.16Ac 1 "r OUT LOT- A } 3.90 Ac OND ADD" SEC Y~~ X_ 4 p,TERS ANN ~ 2 W 6.78 Ac 24.67 Ac: CJ s• ; t 1 r ~.3P,~~~,~ SON x O S . jl r O ~W N7 2935 i tf,.~ CRAY 2nd ADD 2945 •y * 655 09 66 Ac is 5.00 Ac virr4 BLUE RIDGE FOURTH ADDITION 15.71 AC_ ~Ze ef':R; .ems c >r t' 7.56 Ac 2955 2965 /O h 4 5.74 Ac i + v 7.01 Ac 2975 w xr~ w 9K Lone Oak Road JIM, CONCRETE ENTRANCE t ff.: REPLACEMENT 1@.',tMttitat'- .a 11-13-2008 Lone Oak / Waters Area City of Eaaal D, Street Revitalization - Project 972 Fig. 2A Engineering Department Assessments / Street Improvement Area If NORTH ::T: IJRT/-/ 5.12 Ac f J S I i w -\O 6.35 Ac Mt. ~`LONE OAKS .,F 1~Y.KY 2825 $ f' t • 16.67 Ac 5~, gar, 6 ~ .aG {119 ' 2900 7.16 11.8 Ac ti ilk "Mot jf Rt 5.81 Ac ~~t' ' h r m 390 Ac 2910 ~ } Y ~ ~ r t r v~S r ~ N . .GON pDPp CONCRETE ENTRANCE 2915 _5.01 Ac * - REPLACEMENT G:Project & Contract Info\0963\Fesibility Report\FIG_2AA 10-10-2008 Lone Oak / Waters Area City of Ea~al Street Revitalization - Project 972 Fig. 2B Engineering Department Assessments / Street Improvement Area INTERSTA TE 494.. NORTH 680 0.8 Ac 010-25 NO 3~ 1.69 Ac 'c 1 ,BpIVISO S 030-01 2.02 AC ~ ~Pp AvpITOR 7 V 0.39 Ac 720 9.40 Ac i 0.07 AC 0.93 Ac { Flrr a 0.71 Ac 0.93 Ac .0.78 Ac _ I Lb/v RTH 2700 A eJ 815 5.12 Ac 72.21 Ac t d , 6.35 Ac "Y LONE OAK 27.74 Ac 'Ar a 5 s r. E ,.L rY i Y F1 , t .`fir 2n t L- ` ` t 6.67 Ac 13 G CONCRETE PEDESTRIAN 1 a1 f t ' ~QA7f~~D ` 4 OUTLO RAMP CONCRETE TRANCE R Lone Oak / Waters Area City of EaRal g[- Street Revitalization - Project 972 Fig. 2C Engineering Department Assessments / Street Improvement Area 27'(F-F) 30' (F-F) 27'(F-F) EXISTING ROADWAY EXISTING MEDIAN EXISTING ROADWAY EXIST. B624 CONC. CURB & GUTTER 4" BITUMINOUS 12" AGGREGATE BASE Existing Typical Section Lone Oak Dr, / Lone Oak Pkwy. 27'(F-F) 30'(F-F) 27'(F-F) EXISTING ROADWAY EXISTING MEDIAN EXISTING ROADWAY EXIST. B624 CONC. CURB & GUTTER --~/l 1/2- TYPE 2350/2360 BITUMINOUS OVERLAY 4" BITUMINOUS 12" AGGREGATE BASE Proposed Typical Section Lone Oak Dr, / Lone Oak Pkwy. Lone Oak /Waters Area City of Eagan Street Revitalization - Project 972 Figure Engineering Department Typical Sections 60' ROW (WATERS ROAD) 40' F-F (O'NEILL DR.) 36' F-F (WATERS ROAD) iB61 8 CURB & GUTTER 4" BITUMINOUS SURFACE (O'NEILL DR.) 4" BITUMINOUS SURFACE (WATERS ROAD) 12" CL. 5 AGGREGATE BASE Existing Typical Section 60' ROW (WATERS ROAD) 40' F-F (O'NEILL DR.) 36' F-F (WATERS ROAD) EDGE MILL (6'-8' wide) Typ. 11/2" TYPE 2350/2360 BITUMINOUS OVERLAY REPLACE EX. CURB & GUTTER AS DIRECTED BITUMINOUS TACK COAT 4" BITUMINOUS SURFACE (O'NEILL DR.) 4" BITUMINOUS SURFACE (WATERS ROAD) 12" CL. 5 AGGREGATE BASE Bituminous Street Overlay Proposed Typical Section G: Proj and Contract Info\972 \typical sections 10-08-08 Lone Oak / Waters Area Street Revitalization - Project 972 Fig. 3B Engineering Department ~CQ Typical Sections SLOPE 3 4" PER FT. - ' • d . y ° _ _ III .II _III III ZSUITABLE 7" MINIMUM THICKNESS REQUIRED ON ENTIRE APRON. GRANULAR SUBGRADE OR CL. 5 (100% COMPACTION) EXCAVATE SUBGRADE TO ACCOMODATE 7" THICKNESS AT FLOW LINE SECTION A-A -MAXIMUM 8' TRANSVERSE JOINT BETWEEN JOINTS 25' Min. Rad. 86 Curb • d 9 • 12'-6" CONTRACTION JOINT EXPANSION JOINT A (TYP.) 1. WHERE NEW DRIVEWAYS ARE TO BE ADDED 3. CONTRACTION JOINT PATTERN TO BE ACROSS EXISTING C&G, REMOVE EXISTING DETERMINED BY ENGINEER. C&G AND REPOUR INTEGRAL WITH THE CONCRETE ENTRANCE. 4. REQUIRED MIX DESIGNATION = 3A32 2. CONCRETE APRON REQUIRED FOR ALL ENTRANCES. PLAN STANDARD PLATE 440 Lone Oak / Waters Area City of Eavan Street Revitalization - Project 972 Fig. 4 Engineering Department q-7 Concrete Entrance Apron CITY PROJECT NO 972 INFORMATIONAL NEIGHBORHOOD MEETING LONE OAK / WATERS STREET REVITALIZATION WEDNESDAY, NOVEMBER 26, 2008 3:00 P.M. CITY HALL CONFERENCE ROOM Attendance: John Gorder, Assistant City Engineer, 1 property owner (CSM) representing multiple properties (see attached sign-in sheet). A. Presentation of Project Details • Gorder welcomed the property owner and presented project information, including details such as construction, costs, schedule and assessments. B. Questions/ Comments • The CSM representation stated that they are opposed to the project given the relatively good condition of the streets in the area. Given not only the condition but the age of the pavement (22-24 years), the pavement could deteriorate rapidly in the near future if the overlay is not constructed. The overlay will prevent this deterioration, which would result in substantially more expensive pavement reconstruction in the future. The meeting adjourned at 3:25 p.m. G:Proj-Cont/ 972/Minutes NEIGHBORHOOD MEETING 100 Lone Oak/ Waters City Project 972 City r Wednesday, November 26, 1008 of 3:00 p.m. NAME ADDRESS 1. J ci 04 -Ls Rr,',n r c f park- 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. G:\Forms\Sign-In Sheets\SIGN-IN.SHT & logo.doc Agenda Information Memo December 1, 2008 Eagan City Council Meeting E. PROJECT 974, WASHINGTON DRIVE/ 81sT STREET/ FEDERAL DRIVE STREET IMPROVEMENTS ACTION TO BE CONSIDERED: Approve Project 974, Washington Drive/ 81St Street/ Federal Drive (Street Improvements) as presented and authorize the preparation of detailed plans and specifications. FACTS: • Since 1990, the City has implemented a comprehensive Pavement Management Program that provides timely pavement rehabilitation to our local streets, significantly extending their overall life expectancy. During these past nineteen years, the City has rehabilitated approximately 135 miles of local streets. • The resurfacing of Washington Drive, 81St Street, and Federal Drive (Washington Drive to Lakeview Curve) in central Eagan, has been programmed for 2009 in the City's 5-Year Capital Improvement Program. • On June 3, 2008 the City Council directed staff to prepare a feasibility report considering a rehabilitation of these streets. • On November 6, 2008, the feasibility report for Project 974 was presented to the City Council and a Public Hearing was scheduled for December 1 to formally present and discuss the report with the adjacent property owners. • An informational neighborhood meeting was held on November 26 for the adjacent property owners and representatives to discuss the proposed improvements. Of the 27 total properties (9 High-Density Residential, 1 Park, and 17 Commercial/ Industrial) proposed to be assessed under this improvement, no one attended the meeting. • All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. ATTACHMENTS: • Feasibility Report , pagesLthrough 90 City of Report for Washington Dr/ 81St St/ Federal Dr Neighborhood Street Revitalization City Project No. 974 November 2008 ~,wLa sJ. S` G I City of Eaaafl November 26, 2008 Mike Maguire Honorable Mayor and City Council Mayor City of Eagan 3830 Pilot Knob Road Paul Bakken Eagan, MN 55122 Cyndee Fields Re: Washington Drive/ 81st Street/ Federal Drive Street Revitalization Gary Hansen City Project No. 974 Meg Tilley Dear Mayor and City Council: Council Members Attached is our report for the Washington Drive/ 81st Street/ Federal Drive Street Thomas Hedges Revitalization, City Project No. 974. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. City Administrator We would be pleased to meet with the City Council at your convenience to review and discuss the contents of this report. Sincerely, 0~' ~4 Municipal Center John P. Gorder, P.E. Assistant City Engineer 3830 Pilot Knob Road Eagan, MN 55122-1810 I hereby certify that this report was 651.675.5000 phone prepared by me or under my direct supervision and that I am a duty Licensed 651.675.5012 fax Professional 651.454.8535 TDD Engineer under the laws of the State of Minnesota. Maintenance Facility ? John P. Gorder 3501 Coachman Point , MN 55122 Date: Reg. No. 22813 Eagan 651.675.5300 phone Reviewe y 651.675.5360 fax 651.454.8535 TDD Dept. of Public Works Date: R iewed By www.cityofeagan.com Finance Dept. Date: t C g The Lone Oak Tree The symbol of strength and growth in our community. qa TABLE OF CONTENTS Letter of Transmittal/Certification Table of Contents Page Introduction .............................................................................................1 Scope .....................................................................................................2 Feasibility and Recommendations 3 Street Evaluation 3 Proposed Improvements ..............................................................................4 Easements/Permits ....................................................................................6 Cost Estimate 6 Assessments ............................................................................................6 Commercial/ Industrial 7 Driveway Replacement ......................................................................8 High Density Residential 8 City Park Property 8 Assessment Financing Options ......................................................................8 Revenue Source ........................................................................................9 Project Schedule ........................................................................................10 LIST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Appendix C Figures - 1 Location Map - 2 Street Improvement/Assessment Area Map - 3 Typical Section - Overlay - 4 Concrete Entrance Apron Concrete curb £t gutter - Damaged curb and gutter will be replaced if severely cracked, spatted, or settled. It is estimated that approximately 10% of the existing concrete curb and gutter will have to be replaced. Boulevard turf will be removed and replaced by a new 2' wide section of turf behind each section of curb and gutter that is replaced. While the contractor who performs the work is responsible for it's establishment in the first 30 days after placement, adjacent property owners are encouraged to consistently water the new turf to help ensure its growth. Signage - All traffic control and street identification signage within the project limits will be replaced due to diminished reflectivity, deteriorated support posts, and the signs or posts no longer meeting City and State standards. New Concrete Sidewalk - New 6-foot wide concrete sidewalk is proposed to be constructed under this project along the west side of Federal Drive, from Violet Lane to south intersection of Blackhawk Lake Drive within existing right-of-way. This sidewalk meets the City's Trail/ Sidewalk Policy for along minor collector streets, and will provide for safe pedestrian and vehicle movement along Federal Drive to the new trail segments to the north. Sidewalk/ Path Pedestrian Ramps - Revisions to the Americans with Disabilities Act (ADA) requires jurisdictional agencies to provide detectable warnings at all existing pedestrian ramps of sidewalks and paths with public streets that are improved, including mill Et overlay improvements. The most common method of providing this detectable warning is through the installation of truncated domes a minimum of two feet in length across the width of all q4. pedestrian ramps. This project provides for the installation of six truncated dome pedestrian ramps on the concrete sidewalks on Washington Drive/ Federal Drive The existing sidewalk along the south and east sides of Washington Drive/ Federal Drive is in good condition and will require only minor repairs under this project. Driveway Replacement - While some of the properties along Washington Drive/ 81st Street/ Federal Drive have concrete driveway aprons consistent with current City standards, some properties were constructed with bituminous driveway entrances and are proposed to be replaced. The entrances will be reconstructed with 7"-thick concrete entrance aprons in accordance with Eagan Standard Detail 440. This driveway entrance replacement provides commercial entrances of adequate strength and width and is consistent with similar past projects in commercial/ industrial areas throughout the City and the other properties within the project area. Easement/Permits All work will be in the public right-of-way. No additional easements will be necessary. It is anticipated that no permits will be required for the resurfacing project. Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2009 construction costs and include a 5% contingency and indirect cost of 30%, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: • Edge Mill and Overlay W/Signage $ 168,660 • Repair Ex. Concrete Curb &t Gutter $ 65,990 • Federal Drive Sidewalk $ 98,490 • Concrete Entrance Replacement 62,930 Total Project Cost S396,070 9 s Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Special Assessment Policy for a mill and overlay improvement for collector streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. City Special Assessment Policy Assessment Ratio Property City Mill and Overlay/ Signage • Commercial/ Industrial 100% 0% • High-Density Residential 75% 25% • City Park 50% 50% Concrete Entrance Replacement 100% 0% Federal Drive Sidewalk 0% 100% Repair Existing Concrete Curb and Gutter 0% 100% Street Improvements Commercial/ Industrial - All commercial and industrial lots as shown on Figure 2, adjacent to Washington Drive/ 81st Street/ Federal Drive are proposed to be assessed. The City's Assessment Policy states that 100% of the mill and overlay costs are assessable for commercial/ industrial streets, regardless of width. The estimated cost per adjacent lot area (net) to be assessed based on the City Assessment Policy is $3,245/ acre and is calculated as follows: 1) % Commercial/ Industrial Assessable = 3,667 Front Feet/ 6,822 Total F.F. = 53.8% 2) [$168,660 (Mill Ft Overlay Cost) x 100% x 53.8%] =$90,740 (Total Commercial/ Industrial Assessment) 3) $90,740 (Commercial/Industrial Assessment) 4 $3,245/ acre 27.96 Net Acres Commercial/ Industrial { High Density Residential - All high-density residential properties (Royal Oak Apartments) as shown on Figure 2, having driveway access on to Federal Drive are proposed to be assessed. The City's Assessment Policy states that 75% of the mill and overlay costs are assessable for high-density residential properties, and based on a 44-foot width. The estimated cost per adjacent tot area (net) to be assessed based on the City Assessment Policy is #1,040/ acre and is calculated as follows: 1) % High-Density Residential Assessable = 610 Front Feet/ 6,822 Total F.F. = 8.9% 2) [$168,660 (Mill Et Overlay Cost) x 75% x 8.9% x 32/44] =$11,260 (Total High Density Residential Assessment) 3) $11,260 (High Density Assessment) - $1,040/ acre 10.82 Net Acres HD Resident. City Park Property - Royal Oak Park, as shown on Figure 2, having access on to Federal Drive is proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for City park property adjacent to collector streets, and based on a 32' width. The estimated cost per adjacent lot area (net) to be assessed based on the City Assessment Policy is $770/ acre and is calculated as follows: 1) % City Park Assessable = 299 Front Feet/ 6,822 Total F.F. = 4.4% 2) [$168,660 (Mitt Ft Overlay Cost) x 50% x 4.4% x 32/44] =$2,700 (Total City Park Assessment) 3) $2,700 (Park Assessment) 3 $770/ acre 3.5 Net Acres Park Driveway Entrance Replacement - All adjacent commercial/ industrial properties with driveways not to current City standards are proposed to be assessed the total cost of driveway entrance replacement improvements on the area of driveway installed. The total driveway improvement assessment per tot is calculated based on the individual requirements needed to replace existing bituminous entrances with concrete entrances in accordance with current City standards. The estimated cost of driveway replacement is approximately $86.80 per S.Y. replaced. Assessment Financine Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment .I7 is included with the property tax statement, the assessment will be spread over ten years with the interest determined by the results of the bond sale used to finance the improvements. The following payment schedule is an example of a $10,000 assessment with an estimated 6.5% interest for the assessed amounts: Interest Cost F- F Principal Per Year Per Year Per Year First Year j $1,000 $650 $1,650 Tenth Year $1,000 $65 $1,065 Revenue Source A summary of revenue sources is listed below: PROJECT COST PROPERTY CITY CONTRIBUTION ASSESSMENT Mill and Overlay $168,660 $104,710 $63,950 Repair Existing Curb $65,990 -0- $65,990 Federal Dr. S/W $98,490 -0- $98,490 Concrete Entrances $62,930 $62,930 -0- Totals $396,070 $167,640 $228,430 The City's Major Street Fund will finance the estimated project deficit of $228,430 (58% of total). Proiect Schedule Present Feasibility Report to City Council/ Order Public Hearing November 6, 2008 Informational Meeting November 26, 2008 Public Hearing December 1, 2008 Approve Plans and Specifications January, 2009 Award Contract March, 2009 Project Completion ...........................................................August, 2009 Final Cost Report ......................................................September, 2009 Final Assessment Hearing Fall, 2009 First Payment Due with Property Tax Statement ...............................May 15, 2010 -d~ Appendix A -Street Overlay - City Project No. 974 Preliminary Cost Estimate Washington Drive/ 81st Street/ Federal Drive 1. Bituminous Street Overlay Est. Unit Est. Item Unit Qty. Price Cost Mobilization LS 1.00 $ 7,000.00 $ 7,000.00 Mill Bituminous Pavement (1 1/4" depth) SY 4,410 0.50 2,205.00 Type LVWE45030B Wearing Course Mixture TON 1,500 60.00 90,000.00 Bituminous Material for Tack Coat GAL 810 3.10 2,515.00 Adjust Frame and Ring Casting (Manhole) EA 8 450.00 3,600.00 Adjust Manhole Casting - Riser Adjustment EA 2 195.00 390.00 Adjust Water Valve Box EA 3 175.00 525.00 Repair Gate Valve Mid Section EA 1 250.00 250.00 Repair Gate Valve Top Section w/ Cover EA 1 240.00 240.00 Pavement Message Arrow (Left) - Epoxy EA 1 115.00 120.00 Pavement Message Arrow (Thru Left) - Epoxy EA 1 200.00 200.00 Pavement Message Arrow (Right) - Epoxy EA 9 115.00 1,040.00 4" Solid Line White - Epoxy LF 1,700 0.22 370.00 4" Double Yellow Solid Line - Epoxy LF 2,700 0.42 1,140.00 Zebra Crosswalk White - Latex SF 870 3.00 2,610.00 24" Solid Line White - Epoxy LF 200 6.50 1,300.00 12" Solid Line White - Epoxy LF 150 3.50 525.00 NMC Loop Detector 6' x 6' EA 3 900.00 2,700.00 Remove Et Replace Signage LS 1 5,000.00 5,000.00 Traffic Control LS 1.00 1,625.00 1,625.00 Subtotal $123,560 + 5% Contingencies $6,180 Subtotal $129,740 + 30% Indirect Costs $38,920 TOTAL - STREET $168,660 II. Repair Existing Concrete Curb Et Gutter Est. Unit Est. Item Unit Qty. Price Cost Remove Concrete Curb Et Gutter LF 1,250 $ 5.00 $ 6,250.00 Remove 4" Concrete Sidewalk SF 390 1.50 585.00 4" Concrete Walk SF 390 2.50 975.00 Remove Concrete Valley Gutter SY 90 12.00 1,080.00 /t Select Topsoil Borrow CY 25 27.00 675.00 Aggregate Base, CL. 5 (100% Crushed) TON 20 15.40 308.00 Type LVWE45030B Wear Course - 2" Trail SF 5 16.00 80.00 Patch Type LVWE45030B Wear Course - Driveways SY 275 45.75 12,581.25 Type LVWE45030B Wear Course - Street Patch TON 20 14.15 283.00 Compost, Grade 1 TON 25 13.50 337.50 Repair Sprinkler System EA 1 160.00 160.00 Adjust Frame Et Ring Casting (CB) EA 3 250.00 750.00 Install 2 x 3 CB Erosion Barrier Shroud EA 2 350.00 700.00 Remove Et Replace Casting (Catch Basin) EA 4 515.00 2,060.00 4" Concrete Ped Ramp w/ Wet Cast for SF 300 Truncated Dome Inset 5.00 1,500.00 Concrete Curb Et Gutter B618 LF 611 15.00 9,165.00 7" Concrete Apron Incl. Curb Et Gutter SY 60 62.50 3,750.00 Concrete Valley Gutter SY 90 46.80 4,212.00 Truncated Dome Detectable Warning Paver SF 56 39.52 2,213.12 Sodding, Type Lawn (Highland) SY 135 5.00 675.00 Subtotal $48,340 + 5% Contingencies $2,420 Subtotal $50,760 + 30% Indirect Costs $15,230 TOTAL - CURB $65,990 III. Driveway Entrance Replacement Est. Unit Est. Item Unit Qty. Price Cost Remove Concrete Curb Et Gutter LF 525 $5.00 $2625.00 Remove Bituminous Pavement SY 725 2.25 1631.25 Remove Concrete Valley Gutter SY 155 20.00 3100.00 Common Excavation CY 25 15.00 375.00 Aggregate Base, Cl. 5 (100% Crushed) TON 10 12.00 120.00 Type LVWE45030B Wear Course - Driveways SY 20 15.00 300.00 Concrete Curb Et Gutter B612 LF 20 15.00 300.00 7" Concrete Driveway Pavement SY 725 45.00 32625.00 Sodding, Type Lawn (Highland) SY 120 5.00 600.00 Compost, Grade 1 TON 10 14.00 140.00 Remove Concrete Curb Et Gutter LF 525 5.00 2625.00 Remove Bituminous Pavement SY 725 2.25 1631.25 /01 Subtotal $46,100 + 5% Contingencies $2,310 Subtotal $48,410 + 30% Indirect Costs $14,520 Total - Entrances $62,930 IV. Federal Drive Sidewalk Est. Unit Est. Item Unit Qty. Price Cost Common Excavation (P) CY 1,700 $ 12.00 $20,400.00 Aggregate Base Class 5 (100% Crushed) TON 300 12.00 3,600.00 4" Concrete Walk SF 12,000 3.50 42,000.00 Truncated Dome Detectable Warning Paver SF 56 39.52 2,213.12 Silt Fence, Machine Sliced LF 1,000 6.00 6,000.00 Seeding (MnDot 260) w/ Erosion Control Blanket, Cat. 1 SY 50 3.00 150.00 Subtotal $72,150 + 5% $3,600 Contingencies Subtotal $75,760 + 30% Indirect $22,730 Costs TOTAL - $98,490 SIDEWALK Total Project Cost = $396,070 Appendix B Preliminary Assessment Roll Washington Drive/ 81st Street/ Federal Drive Street Overlay City Project No. 974 Net Area Street D/ D/W COMMERCIAL/ (Acres) Rate/ Overlay W Rate D/W Total INDUSTRIAL P.I.N. Acre Assmt SY SY Assmt Assmt 3425 Washington 10-16860-010-01 1.02 $3,245 $3,310 40 $86.80 $3,472 $6,782 Drive 3434 Washington 10-14002-010-02 1.91 $3,245 $6,198 110 $86.80 $9,548 $15,746 Drive 3435 Washington 10-14003-010-01 0.80 $3,245 $2,596 $2,596 Drove 3445 Washington 10-14003-020-01 0.84 $3,245 $2,726 $2,726 Drive 3450 Washington 10-19550-010-01 3.08 $3,245 $9,995 136 $86.80 $11,805 $21,800 Drive 3459 Washington 10-14006-010-01 1.78 $3,245 $5,776 $5,776 Drive 3460 Washington 10-87500-030-01 2.14 $3,245 $6,944 $6,944 Drive 3464 Washington 10-87500-010-01 1.13 $3,245 $3,667 34 $86.80 $2,951 $6,618 Drove 3470 Washington 10-87500-020-01 1.63 $3,245 $5,289 34 $86.80 $2,951 $8,240 Drove 1406 Yankee 10-72990-010-01 1.69 $3,245 $5,484 $5,484 Doodle Rd 1420 Yankee 10-14002-020-01 0.34 $3,245 $1,103 $1,103 Doodle Rd 1424 Yankee 10-14002-010-01 0.56 $3,245 $1,817 136 $86.80 $11,805 $13,622 Doodle Rd 1430 Yankee 10-14000-011-01 2.88 $3,245 $9,346 100 $86.80 $8,680 $18,026 Doodle Rd 3440 Federal 10-14004-010-01 1.25 $3,245 $4,056 $4,056 Drive* 3500 Federal Drive 10-62950-010-01 3.92 $3,245 $12,720 131 $86.80 $11,371 $24,091 3510 Federal Drive 10-87450-010-01 0.88 $3,245 $2,856 $2,856 Outlot A 10-87450-010-00 2.11 $3,245 $6,847 $6,847 Yankee Plaza** Subtotals 27.96 $90,740 725 $62,930 $153,670 CITY PARK 10-64700-080-00 Royal Oak Park 10-64701-010-01 3.52 $770 $2,710 $2,710 10-64701-020-01 10-64701-030-01 Subtotals 3.52 $770 $2,710 $2,710 HIGH DENSITY RESIDENTIAL 3503 Federal Drive 10-64700-010-01 3523 Federal Drive 10-64700-010-02 103 3521 Federal Drive 10-64700-020-02 3519 Federal Drive 10-64701-010-03 3513 Federal Drive 10-64701-020-02 3517 Federal Drive 10-64701-020-03 3515 Federal Drive 10-64702-010-01 Outlot B Royal Oak Circle 10-64700-020-00 1St Lot 1, Block 2 Royal Oak Circle 10-64701-010-02 2nd Subtotals 10.82 $1,040 $11,260 $11,260 Totals $104,710 625 $62,930 $167,640 *Includes corner credit ='/z acreage (2.5 acres/ 2) = 1.25 acres. Property previously assessed for similar street improvement on Federal Drive (Project 966) **Outlot A, Yankee Plaza area = 2.11 net acres = 3.67 gross acres - 1.56 acres to be dedicated as public right-of-way for Duckwood Drive bridge overpass fOL- INTERSTATE 494 o Ci ~ ~ SS LONE OAK ROAD J Project Location z YANKEE DOODLE D. ' STREET Z 0 0 1o/za/zoos Washington Drive, 81st & Federal Drive City of Eap Street Revitalization - Project 974 Fig. 1 Engineering Department /OS Location Map YANKEE DOODLE RD iR 034Ac r ! i x 0.56 Ac r g. I NORTH !n ' r *,r« trf i i i~~! . ~ ~r- a 1x06 4 1424 ' y x s t_ 81st ST \N. r' - 28 8 Ac~~ 14 >l~ * X1.91 AG 4 25 z LLJ a t 1 0.80 Ac 3435 " 131 - J ' j x 40 x 34x5 Am?-. .r Nor: 0 3459 ? 84 Ac *fi =:1Q cif S. f Wr r w ~ . QO . - < I ~ f .1 ~i6 A(, r II,~~ Q l J '1 78 A~ 0 5 A t4~ 1 7, WASHINGTON % 63 Ar Pl k AA-f 41~i 4ti I ~t; C ~f qtr F 4.7 3 4 6 . T" "Ik ?t.. - .-bm i 1 am" R 2 14 A x ^r r ` 44 Rov ~ Oaks Park Me 3; t y ~a s u a Y r4 { 'z. ~ ~ 's3' ,.3' ~r 7 ~'4~ ~ {'t`?Y tfy4 ~ k} ri ~ vr^ I.r / yx S2 AG =zu 4 sn y533 D9 0 8 Ac Net df ' ~~Q t f J S j a~ ~~x~xJr r.y` 211Ac Net 411 3519. W ci 3521 0 010-00 J3' t Future Right-of-Way CONCRETE ENTRANCE .352REPLACEMENT ASSESSABLE AREA SEE SHEET 2B 3. _ - 11/24108 Washington Drive, 81st & Federal Drive City of Ea~au Street Revitalization - Project 974 Fig. 2A Engineering Department Assessments / Street Improvement Area SEE SHEET 2A# 3517 3519, '321 2 1 A ~a j. ? I'1 .1 of h 1 Lli NORTH s. ~,k rye r"Q i . lire Riqht-of-','V~ y, y~ _ - 3 523 LIJ 3.. 'Sr _ 'iff V ~IIIIII - 5 xI VIOLET LN o~ . zh PROPOSED CONC. SIDEWALK 3b3 r r ;z ~s 3 7 c w r^x eOF ;''a ~h'~•~ r ' ~r 14 In r x•70 - / ~ . , 41 55. 47 140 y t l - CONCRETE ENTRANCE BLARoAD HILLS ;x3~ ? fI= REPLACEMENT ROAD rt ; r„ . ASSESSABLE AREA 1501 ; 1 3 riC PROPOSED CONCRETE .Project & Contract InfoV0974 Feasibility Report SIDEWALK 11/24/08 Washington Drive, 81st & Federal Drive 4t City of Eanon Neighborhood Street Revitalization Fig. 2B Engineering Department 161 Project 974 - Assessment Area 80' ROW (FEDERAL DR.) 60' ROW (WASHINGTON DR.,81st ST.) 44' (F-F) EX. B618 CURB & GUTTER 4" BITUMINOUS SURFACE (FEDERAL DR.) 3" BITUMINOUS SURFACE (WASHINGTON DR.,81st ST.) 8" CL. 5 AGGREGATE BASE Existing Typical Section 80' ROW (FEDERAL DR.) 60' ROW (WASHINGTON DR.,81st ST.) 44' (F-F) EDGE MILL (6'-8' wide) Typ. 11/2" TYPE 2350/2360 BITUMINOUS OVERLAY REPLACE EX. CURB & GUTTER AS DIRECTED BITUMINOUS TACK COAT 4" BITUMINOUS SURFACE (FEDERAL DR.) 3" BITUMINOUS SURFACE (WASHINGTON DR.,81st ST.) 8" CL. 5 AGGREGATE BASE Bituminous Street Overlay Proposed Typical Section G: Proj and Contract Info\Federal Dr 974 \typical sections IG-08-05 L Washington Drive, 81st & Federal Drive - ~s-M Clty Of ~~~~Il Street Revitalization - Project 974 Fig.3 Engineering Department o(w Typical Sections SLOPE 3/4" PER FT. : a i i _I I I III III I I I_ I I I " - 7" MINIMUM THICKNESS REQUIRED ON ENTIRE APRON. SUITABLE GRANULAR SUBGRADE OR CL. 5 (100% COMPACTION) EXCAVATE SUBGRADE TO ACCOMODATE 7" THICKNESS AT FLOW LINE SECTION A-A -MAXIMUM 8' TRANSVERSE JOINT BETWEEN JOINTS 25' Min. Rad. 66 Curb ; • ' I*. A. 12P-611 e. d a ° CONTRACTION JOINT EXPANSION JOINT A (TYP. ) 1. WHERE NEW DRIVEWAYS ARE TO BE ADDED 3. CONTRACTION JOINT PATTERN TO BE ACROSS EXISTING C&G, REMOVE EXISTING DETERMINED BY ENGINEER. C&G AND REPOUR INTEGRAL WITH THE CONCRETE ENTRANCE. 4. REQUIRED MIX DESIGNATION = 3A32 2. CONCRETE APRON REQUIRED FOR ALL ENTRANCES. PLAN STANDARD PLATE 440 Washington Drive, 81st & Federal Drive City of Eaaa Street Revitalization - Project 974 Fig. 4 Engineering Department 0 Concrete Entrance Apron Agenda Information Memo December 1, 2008 Eagan City Council Meeting F. PROJECT 1001, OPPERMAN DRIVE STREET IMPROVEMENTS ACTION TO BE CONSIDERED: Approve Project 1001, Opperman Drive (Street Improvements) as presented and authorize the preparation of detailed plans and specifications. FACTS: • Since 1990, the City has implemented a comprehensive Pavement Management Program that provides timely pavement rehabilitation to our local streets, significantly extending their overall life expectancy. During these past nineteen years, the City has rehabilitated approximately 135 miles of local streets. • The resurfacing of Opperman Drive, from Highway 149 to Argenta Trail/ Inver Grove Heights border in east central Eagan, has been programmed for 2009 in the City's 5- Year Capital Improvement Program. • On June 3, 2008 the City Council directed staff to prepare a feasibility report considering a rehabilitation of these streets. • On November 6, 2008, the feasibility report for Project 1001 was presented to the City Council and a Public Hearing was scheduled for December 1 to formally present and discuss the report with the adjacent property owners. • An informational neighborhood meeting was held on November 26 for the adjacent property owners and representatives to discuss the proposed improvements. Of the 5 commercial/ industrial properties proposed to be assessed under this improvement, 3 people representing 2 properties attended the informational meeting (see attached meeting minutes). • All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. ATTACHMENTS: 2 • Feasibility Report, pages jthrough' J ) • Neighborhood Meeting Minutes, page and City of Eaaau Report for Opperman Drive Street Revitalization City Project No. 1001 November 2008 w~f ¦ Ill City of Eaali Mike Maguire November 26, 2008 Mayor Honorable Mayor and City Council City of Eagan Paul Bakken 3830 Pilot Knob Road Cyndee Fields Eagan, MN 55122 Gary Hansen Re: Opperman Drive Street Revitalization Meg Tilley City Project No. 1001 Council Members Dear Mayor and City Council: Thomas Hedges City Administrator Attached is our report for the Opperman Drive Street Revitalization, City Project No. 1001. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at your convenience to review and discuss the contents of this report. Sincerely, Municipal Center 3830 Pilot Knob Road John P. Gorder Eagan, MN 55122-1810 Assistant City Engineer 651.675.5000 phone I hereby certify that this report was prepared by me 651.675.5012 fax or under my direct supervision and that I am a duly 651.454.8535 TDD Licensed Professional Engineer under the laws of the State of Minnesota. Maintenance Facility 3501 Coachman Point hn P. Gorder Eagan, MN 55122 Date: Reg. No. 22813 651.675.5300 phone Reviewed B 651.675.5360 fax 651.454.8535 TDD Dept. of Public Works Date: www.cityofeagan.com Revie Finance Dept. Date: y F" The Lone Oak Tree The symbol of strength and growth in our community. TABLE OF CONTENTS Letter of Transmittal/ Certification Table of Contents Page # Introduction I Scope 2 Feasibility and Recommendations 2 Street Evaluation 3 Proposed Improvements 3 Easements/Permits 5 Cost Estimate 5 Assessments 5 Commercial/ Industrial 5 Driveway Entrance Replacement 6 Assessment Financing 6 Revenue Source 7 Project 8 LIST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Appendix C Figures - 1 Location Map - 2 Street Improvement/ Assessment Area Map - 3 Typical Section - Overlay - 4 Commercial Driveway Detail 1 l3 November 2008 Opperman Drive Street Revitalization Eagan, Minnesota Introduction/ History Streets - As a part of Eagan's Pavement Management Program, (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The 0.2 miles of 2-lane commercial/ industrial Opperman Drive, in east-central Eagan, is identified for the 2009 overlay improvements. Figure 1, located in Appendix C, illustrates the project location. This street in this largely office/ warehouse area was constructed between 1985 and 1987. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (at 5 to 7 years, again at 12 to 14 years) with a bituminous overlay at approximately 20 years. Overlaying this roadway, which is presently at the 22 - 24 year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of this pavement. The City of Eagan's maintenance records indicate that this street was seal coated in 1990 and again in 2000. The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. The Public Works crews, as part of the 1 Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of this street under consideration, where necessary. These repairs alone will not substantially extend the life expectancy of the street pavement if not combined with the proposed bituminous overlay proposed with this project. The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer) in the project area and determined the system is in good working order and that no major repairs are necessary. Scope This project will provide resurfacing (edge mill and overlay) for approximately 0.2 miles of roadway. Figure 2 in Appendix C, illustrate the project limits. Feasibility and Recommendations The mill Et overlay project is necessary to prevent further decay of the pavement section, create a safer driving surface, increase ride ability, and add structural strength. The mill Et overlay portion of the project is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of this street. The mill Et overlay is feasible in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five Year Capital Improvement Plan (2009 - 2013) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report in combination with other similar projects in the area. 2 1Z5 Street Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PCI Recommended Improvement 56 - 100 Routine Maintenance/ Crack Seal/Seal Coat 36 - 55 Patch/Repair and/or Overlay 0- 35 Reconstruct The 2008 PCI rankings for Opperman Drive has a weighted average pavement condition rating of 53 which falls in the upper rankings of the "Patch/Repair and/or Overlay" category mostly because of the preparatory maintenance performed by City crews, as mentioned above. Therefore, based on this PCI rating, the 2009 construction season is the optimal time to construct the bituminous overlay on this street. Proposed Improvements Pavement - The proposed street improvements for shown in Figure 3. The existing street section for the collector street consists of 6" bituminous pavement supported by 12" gravel base. The existing bituminous surface will be milled adjacent y 1 to the existing curb and gutter (6'-8' wide) to accommodate a 1'h-inch bituminous overlay. The overlay, combined with the existing street section, will provide a street - section consistent with current City standards for commercial/ industrial streets. The combination of patching and overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Bituminous overlays will show some continued frost movements and reflective cracking consistent with the underlying pavement. 3 Routine maintenance will still need to continue under the City's Pavement Management Program. Concrete curb Et gutter - Damaged curb Et gutter and sidewalk will be replaced if severely cracked, spatted, or settled. Boulevard turf will be removed and replaced. While the contractor who performs the work is responsible for it's establishment in the first 30 days after placement, adjacent property owners are encouraged to consistently water the new turf, where possible, to help ensure its growth. Signage - All traffic control and street identification signage within the project limits will be replaced due to diminished reflectivity, deteriorated support posts, and the signs or posts no longer meeting City and State standards. Bituminous Trail Improvements - A 1,000 foot long, 8' wide bituminous trail is proposed to be constructed with this project along the south side of Opperman Drive from the intersection of Trunk Highway 149 to the west side of the main entrance to the YMCA facility, within existing right-of-way. This trail meets the City's Trail/ Sidewalk Policy for along minor collector streets, and will provide for safe pedestrian and vehicle movement along Opperman Drive. Driveway Replacement - While most of the properties along Opperman Drive have concrete driveway aprons consistent with current City standards, some properties were constructed with bituminous driveway entrances and are proposed to be replaced. The entrances will be reconstructed with 7"-thick concrete entrance aprons in accordance with Eagan Standard Detail 440, as shown on Figure 4. This driveway entrance 4 replacement provides commercial entrances of adequate strength and width and is consistent with similar past projects in commercial/ industrial areas throughout the City and the other properties within the project area. Easement/Permits All work will be in the public right-of-way. No additional easements will be necessary. Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2009 construction costs and include a 5% contingency and indirect cost of 30%, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: Opperman Drive • Edge Mill and Overlay w/ Signage $64,630 • Repair Existing Concrete Curb £t Gutter W/ Trail Const.... $29,990 • Trail Construction $39,690 • Concrete Entrance Replacement $29,850 Total $164,160 Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Special Assessment Policy for a mill and overlay improvement for collector streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. City Special Assessment Policy Assessment Ratio Property City Mill and Overlay • Commercial/ Industrial 100% 0% Repair Existing Concrete Curb and Gutter 0% 100% Trail 0% 100% Concrete Entrance Replacement 100% 0% 5 Ili Commercial and Industrial Lots - Street Improvements All commercial and industrial lots as shown on Figure 2, adjacent to the streets to be improved are proposed to be assessed. The City's Assessment Policy states that 100% of the mill and overlay costs are assessable for collector streets, regardless of width. The estimated cost per commercial/industrial foot to be assessed based on the City Assessment Policy is $25.78/F.F. and is calculated as follows: 1) % Commercial/ Industrial = 2,507 U. / 2,507 (total f.f.) = 100% 2) [$64,630 (Mill Ft Overlay Cost) x 100%] =$64,630 (Total Commercial/ Industrial Assessment) 3) $64,630(Commercial/Industrial Assessment) 4 $25.78/F.F 2,507 Front Feet Driveway Entrance Replacement All adjacent commercial/ industrial properties with driveways not to current City standards are proposed to be assessed the total cost of driveway entrance replacement improvements on the area of driveway installed. The total driveway improvement assessment per lot is calculated based on the individual requirements needed to replace existing bituminous entrances with concrete entrances, in accordance with current City standards. The estimated cost of driveway replacement is approximately $86 S.Y. replaced. Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment will be spread over ten years with the interest determined by the results of the bond sale used to finance the improvements. The following payment schedule is an example of a $10,000 assessment with an estimated 6.5% interest for the assessed amounts: 6 Principal rfn-t6-rest Cost Per Year Per Year Per Year First Year $1,000 $650 $1,650 Tenth Year $1,000 $65 $1,065 Revenue Source A summary of revenue sources is listed below: Project Property City Cost Assessment Contribution Mill and Overlay $64,630 $64,630 -0- (with Signage) Repair Existing Curb $ 29,990 -0- $29,990 Trail Construction $39,690 -0- $39,690 Concrete Entrances $ 29,850 $ 29,850 -0- Total $164,160 $ 94,480 $69,680 The City's Major Street Fund will finance the estimated project deficit of $69,680 (42% of total) 7 l3 Proiect Schedule Present Feasibility Report to City Council/ Order Public Hearing...... November 6, 2008 Informational Meeting November 26, 2008 Public Hearing December 1, 2008 Approve Plans and Specifications January, 2009 Award Contract March, 2009 Project Completion ...........................................................August, 2009 Final Cost Report ......................................................September, 2009 Final Assessment Hearing Fall, 2009 First Payment Due with Property Tax Statement May 15, 2010 -8- (a 1 Appedix A - Street Overlay - City Project No. 1001 Preliminary Cost Estimate - Opperman Drive Part I - Project 1001 Opperman Drive - Bituminous Street Overlay Estimated Unit Estimated Item No. Item Unit Qty Price Cost 2021.501 Mobilization LS 1.00 7,000.00 7,000.00 2232.501 Mill Bituminous Pavement (1 1/4" depth) SY 1,900 0.50 950.00 2350.501 Type LVWE45030B Wearing Course Mixture TON 470 60.00 28,200.00 2357.502 Bituminous Material for Tack Coat GAL 330 3.10 1,023.00 Adjust Frame and Ring Casting (Manhole) Adjust Manhole Casting - Riser Adjustment 2504.602 Adjust Water Valve Box 175.00 --70UM Repair Gate Valve Mid Section 2504.602 e air a e a ve o Section w Cover Remove and Replace casting (Manhole -Traffic Control 2563.618 Remove a ace i na e LS 1 3,OUU.UU 3,000.00 2582.buz .4" o5olid Line White - o 7582.502 4" Double Solid Line Yellow - Epoxy of Line Yellow - Epoxy Subtotal 47,348.00 (+5%) Contingencies 2,367.40 Subtotal 49,715.40 (+30%) Indirect Costs 14,914.62 Total Part I - Project 1001 Opperman Drive - Bituminous Street Overla 64,630.02 Part II - Project 1001 Opperman Drive - Repair Existing Concrete Curb & Gutter Estimated Unit Estimated Item No. Item Unit Qty Price Cost 2104.501 Remove Concrete Curb & Gutter LF 520 4.65 2,418.00 21 U4.bub Remove Concrete Valley Gutter/Pavement 21 U4.b23 Salvage Casting 2104.523 Remove Ex. Structure 260A 260.00 select o soi orrow 11.501 re a e base, o Crushed) e Wear Course - Street Patch e air Residential Sprinkler H ea Opperman Drive ~ as Part II - Project 1001 Opperman Drive - Repair Existing Concrete Curb & Gutter - Continued Estimated Unit Estimated Item No. Item Unit Q Price Cost Repair nn er System EA 160.00 16O.Ou Construct Catch Basin (Des. EE) 1,500. 1,buu.uu 5 2506.521 Install Casting EE Adjust Frame in Casting Install x Erosion Barrier Shroud 25106.602 Remove Replace ace Casting t3b 18 15.00 (Catch Basin) oncre Concrete Curb Gutter , Concrete e a e Gutter 46.80 2540.602 Repair air Residential Landscaping 3.80 o in a Lawn (Highland) omos , ra e Subtotal 21,968.50 (+5%) Contingencies 1,098.43 Subtotal 23,066.93 (+30%) Indirect Costs 6,920.08 Total Part 11 - Project 1001 Opperman Drive - Repair Existing Concrete Curb & Gutter 29,987.00 Part III - Project 1001 Opperman Drive - Concrete Entrance Aprons Estimated Unit Estimated Item No. Item Unit Q Price Cost LT 4.65- 46b.UU Remove Concrete Curb Gutter Remove Bituminous Pavement 2104.505 Remove Concrete Valley Gutter SY 102 12-. W ",24.00 Common Excavation 17.00 Select Topsoil Borrow 27. 162.00 2211.511 Aggregate Base, CL. 5 o Crushed) e Wear course - Street a c 2350.503 e Wear Course - rivewa s 2531.501 Concrete Curb Gutter B612 13.00 390.00 2531.503 7" Concrete Driveway Pavement Sodding 2575.551 Compost Grade 1 TON 13.50 135.00 Subtotal (+5%) Contingencies 1,093.43 Subtotal (+30%) Indirect Costs Total Part - Project Opperman Drive - Concrete Entrance rons Opperman Drive ld 3 Part IV - Project 1001 Opperman Drive - Bituminous Trail Construction Estimated Unit Estimated Item No. Item Unit Q Price Cost 2104.505 Remove Concrete Valley Gutter/Pavement Select Topsoil borrow 10 21.00 270.00 u ra a Preparation - Special Aggregate Base, Cf. 5 o Crushed) 2350.505 e Wear Course - ra- on 100 60.00 6,UOO.00 Repair Residential Sprinkler ea --EA 1 160.00 Repair Sprinkler System 160.00 2531.604 Concrete Valley u er 2540.602 e air Residential Landscaping 2575.505 Sodding, Type Lawn (Highland) Compost, Grade Subtotal (+5%) Contingencies 1,453.60 Subtotal (+.3U%) indirect os s 9,157.68 Total Part - Project Opperman Drive - Bituminous Trail Construction 39,583.28 Total Project Cost=$164,160 Opperman Drive 1a4 Appendix B - City Project No. 1001 Preliminary Assessment Roll Opperman Drive Street D/W COMMERCIAL/ Front Rate/ Overlay D/W Rate D/W Total INDUSTRIAL P.I.N. Foot F.F. Assmt . SY SY Assmt. Assmt UPS Second Addition 555 Opperman 10-80201-010-01 1120 $25.78 350 $86 $29,850 $58,724 Driyp OR 87A - Subtotal 1120 KSTP Addition No Address 10-40950-020-00 20 $25.78 $515 $515 Subtotal 20 YMCA 1St Et 2nd Additions No Address 10-87000-011-00 515 $25.78 $13,277 $13,277 550 Opperman 10-87001-010-01 642 $25.78 $16,550 $16,550 Drivp Subtotal 1,157 3575 Argenta Trail 10-01300-020-03 210 $25.78 $5,414 $5,414 Subtotal 210 Total Assessments 2,507 $64,630 350 $29,850 $94,480 Opperman Drive ass replacement provides commercial entrances of adequate strength and width and is consistent with similar past projects in commercial/ industrial areas throughout the City and the other properties within the project area. Easement/Permits All work will be in the public right-of-way. No additional easements will be necessary. Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2009 construction costs and include a 5% contingency and indirect cost of 30%, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: Opperman Drive • Edge Mill and Overlay w/ Signage $64,630 • Repair Existing Concrete Curb Et Gutter $29,990 • Trail Construction $39,690 • Concrete Entrance Replacement $29,850 Total $164,160 Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Special Assessment Policy for a mill and overlay improvement for collector streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. City Special Assessment Policy Assessment Ratio Property City Mill and Overlay • Commercial/ Industrial 100% 0% Repair Existing Concrete Curb and Gutter 0% 100% Trail 0% 100% Concrete Entrance Replacement 100% 0% 5 ~ac- Q T = y ass ~ v LONE OAK ROAD TRUNK Nl~ry No.55 YANKEE DOODLE ROAD ui Project Location 0 < OPPERMAN 2 (D Z Z DR. o X W n QS Z w WESCOTT ROAD 7A QO 00 00 Nvr(. 3 ti DIFFLEY ROAD 1o/za/oe G: Pro a Contract Infomation 1001 LoCOUon Plan Opperman Drive City of Eap Street Revitalization Fig. 1 Engineering Department J a-7 Location Map - Project 1001 NORTH KSTP UPS 2nd Add. WNW C OPPERMAN DRIVE Pro osed 8' Bituminous Trail ! 550 YMCA 1st Add. YMCA ft r~ bw to i UPS 2nd Add., ! 001 , 15 1,120 F.F. g F v * OPPERMAN DRIVE 642 F. F. 210 F.F. 00 550 T a YMCA ( 1 _ ?x a Y OVERLAY AREA .l CONCRETE ENTRANCE REPLACEMENT Opperman Drive City of Ea~aIl Street Revitalization - Project 1001 Fig. 2 Engineering Department f alr~' Assessments/ Street Improvement Area 66' ROW 40' (F-F) 6" BITUMINOUS SURFACE EX. B618 CURB 12" 5 AGGREGATE BASE & GUTTER Existing Typical Section 66' ROW 40' (F-F) EDGE MILL (6'-8' wide) Typ. 11/2" WEAR COURSE BITUMINOUS OVERLAY 2350 / 60 REPLACE EX. CURB & GUTTER AS DIRECTED BITUMINOUS TACK COAT 6" BITUMINOUS SURFACE 12" CL. 5 AGGREGATE BASE Bituminous Street Overlay Proposed Typical Section 10-28-08 deft- Opperman Drive TP City of Ea~al Street Revitalization Fig.3 Engineering Department ! 3' Project 1001 - Typical Section SLOPE 3 4" PER FT. -A 4 'A • ? r d q'' • q q I I I .II _III Ifs III_ III - 7" MINIMUM THICKNESS REQUIRED ON ENTIRE APRON. SUITABLE GRANULAR SUBGRADE OR CL. 5 (100% COMPACTION) EXCAVATE SUBGRADE TO ACCOMODATE 7" THICKNESS AT FLOW LINE SECTION A-A -MAXIMUM 8' TRANSVERSE JOINT BETWEEN JOINTS 25' Min. Rad. B6 Curb A 12'_6" I~ax. CONTRACTION JOINT EXPANSION JOINT A A (TYP.) 1. WHERE NEW DRIVEWAYS ARE TO BE ADDED 3. CONTRACTION JOINT PATTERN TO BE ACROSS EXISTING C&G, REMOVE EXISTING DETERMINED BY ENGINEER. C&G AND REPOUR INTEGRAL WITH THE CONCRETE ENTRANCE. 4. REQUIRED MIX DESIGNATION = 3A32 2. CONCRETE APRON REQUIRED FOR ALL ENTRANCES. PLAN STANDARD PLATE 440 Opperman Drive City of Eaaall Street Revitalization - Project 1001 Fig. 4 Engineering Department O Concrete Entrance Apron CITY PROJECT NO 1001 INFORMATIONAL NEIGHBORHOOD MEETING OPPERMAN DRIVE STREET REVITALIZATION WEDNESDAY, NOVEMBER 26, 2008 2:00 P.M. CITY HALL CONFERENCE ROOM Attendance: John Gorder, Assistant City Engineer, 3 property owners representing 2 properties (see attached sign-in sheet). A. Presentation of Project Details • Gorder welcomed the property owners and presented project information, including details such as construction, costs, schedule and assessments. B. Questions/ Comments • UPS representatives discussed their operations and the need to maintain access during street and driveway improvements. The construction plans will provide for access provisions to UPS to maintain normal operations. The specifications will require that vehicle access be provided at all times to commercial properties, if no alternative access is available. This requires the driveways to be constructed in phases to provide for continuous access. • The resident at 3575 Argenta Trail is opposed to the commercial/ industrial zoning classification assessment rate proposed for his residential use property as part of this project. He stated that his property was already assessed a large amount with the original construction. In accordance with the City Special Assessment Policy, this property has a proposed assessment rate according to the current zoning of the property (i.e. commercial/ industrial). The resident may qualify for an age deferral of the assessment. City staff will research the amount and classification of assessment paid previously. • There is curb and a manhole that needs repair and adjustment near the house at 3575 Argenta Trail. The project will address those repairs and adjustment. The meeting adjourned at 2:25 p.m. 13) NEIGHBORHOOD MEETING 1~0 Opperman Drive City Project 1001 Wednesday, November 26, 1008 City of f Eap 2:00 p.m. NAME ADDRESS 1.t^~ L ~.y~ ~.o i Ss S~ C <"Pc~wv~ .1 lJ./t 4. Z 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. G:\Forms\Sign-In Sheets\SIGN-IN.SHT & logo.doc ' 30~ Agenda Information Memo December 1, 2008 Eagan City Council Meeting G. PROJECT 1003, BLUE GENTIAN ROAD STREET IMPROVEMENTS ACTION TO BE CONSIDERED: Approve Project 1003, Blue Gentian Road (Street Improvements) as presented and authorize the preparation of detailed plans and specifications. FACTS: • Since 1990, the City has implemented a comprehensive Pavement Management Program that provides timely pavement rehabilitation to our local streets, significantly extending their overall life expectancy. During these past nineteen years, the City has rehabilitated approximately 135 miles of local streets. • The resurfacing of Blue Gentian Road from Highway 149 to approximately 1,100 feet east of Blue Water Road in northeast Eagan, has been programmed for 2009 in the City's 5-Year Capital Improvement Program. • On June 3, 2008 the City Council directed staff to prepare a feasibility report considering a rehabilitation of these streets. • On November 6, 2008, the feasibility report for Project 1003 was presented to the City Council and a Public Hearing was scheduled for December 1 to formally present and discuss the report with the adjacent property owners. • An informational neighborhood meeting was held on November 26 for the adjacent property owners and representatives to discuss the proposed improvements. Of the 8 commercial/ industrial properties proposed to be assessed under this improvement, no one attended the meeting. • All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. ATTACHMENTS: • Feasibility Report, paged throughL) City of Earn Report for Blue Gentian Road Street Revitalization City Project No. 1003 November 2008 13y • 4011~ 1 of Eaoali ovember 26, 008 Honorable Mayor and City Council Mike Maguire City of Eagan Mayor 3830 Pilot Knob Road Eagan, MN 55122 Paul Bakken Re: Blue Gentian Road Street Revitalization Cyndee Fields City Project No. 1003 Gary Hansen Meg Tilley Dear Mayor and City Council: Council Members Attached is our report for the Blue Gentian Road Street Revitalization, City Project No. 1003. The report presents and discusses the proposed improvements Thomas Hedges and includes a cost estimate, preliminary assessment roll and schedule. City Administrator We would be pleased to meet with the City Council at your convenience to review and discuss the contents of this report. Sincerely, Municipal Center ohn P. Gorder 3830 Pilot Knob Road Assistant City Engineer Eagan, MN 55122-1810 651.675.5000 phone I hereby certify that this report was 651.675.5012 fax prepared by me or under my direct 651.454.8535 TDD supervision and that I am a duty Licensed Professional Engineer under the laws of the State of Minnesota. Maintenance Facility 3501 Coachman Point Eagan, MN 55122 John P. Corder 651.675.5300 phone Date: 11-.= Reg. No. 22813 651.675.5360 fax 651.454.8535 TDD Reviewed G www.cityofeagan.com ept of Public Works Date: l/_i?e D_ Revi a y: ~L" Finance Dept. The Lone Oak Tree Date: (C' The symbol of strength and growth in our community. 135 TABLE OF CONTENTS Letter of Transmittal/ Certification Table of Contents Page Introduction ................................................................................................................................1 Scope 2 Feasibility and Recommendations .............................................................................................2 Street Evaluation 3 Proposed Improvements 3 Easements/Permits 5 Cost Estimate 5 Assessments ..................................................................................................................................5 Commercial/ Industrial 6 Driveway Entrance Replacement 6 Assessment Financing Options ...................................................................................................6 Revenue Source ............................................................................................................................7 Project Schedule 7 LIST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Appendix C Figures - 1 Location Map - 2 Street Improvement/Assessment Area Map - 3 Typical Section - Overlay - 4 Concrete Entrance Apron 13LP November 2008 Blue Gentian Road Street Revitalization Eagan, Minnesota Introduction/ History Streets - As a part of Eagan's Pavement Management Program, (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The 0.5 mile of 2-lane commercial/industrial collector roadway in northeast Eagan is identified for the 2009 overlay improvements. Figure 1, located in Appendix C, illustrates the project location. The street in this largely office /warehouse area was constructed in 1986. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (at 5 to 7 years, again at 12 to 14 years) with a bituminous overlay at approximately 20 years. Overlaying the roadway located within the project area, which is presently at the 23 year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement in the area. The City of Eagan's maintenance records indicate that the street was seal coated in 1992 and again in 2004. The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. The Public Works crews, as part of the -1- Blue Gentian Road 16~ Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration, where necessary. These repairs alone will not substantially extend the life expectancy of the street pavement if not combined with the proposed bituminous overlay proposed with this project. The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer) in the project area and determined the system is in good working order and that no major repairs are necessary. Scope This project will provide resurfacing (edge mill and overlay) for approximately 0.5 mile of roadway. Figure 1, located in Appendix C, illustrates the project limits. The original alignment of Blue Gentian Road between Trunk Highways (TH) 55 and 149 was revised by Project 745, Blue Gentian Road Realignment, as part of the development of the Grand Oak and Spectrum Business Parks between 1999 and 2001. The western termini of this street improvement will be the point where Project 745 tied into this previously existing roadway, about 1,100 feet east of the intersection with Blue Water Road. Feasibility and Recommendations The mill Et overlay project is necessary to prevent further decay of the pavement section, create a safer driving surface, increase ride ability, and add structural strength. The mill Et overlay portion of the project is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of this street. The mill Et overlay is feasible in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five Year Capital Improvement Plan (2009 - 2013) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report in combination with other similar projects in the area. -2- Blue Gentian Road 16E Street Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PCI Recommended Improvement 56 - 100 Routine Maintenance/ Crack Seal/Seal Coat 36 - 55 Patch/Repair and/or Overlay 0 - 35 Reconstruct The 2008 PCI ranking for the street has a weighted average pavement condition rating of 46 which falls in the rankings of the "Patch/Repair and/or Overlay" category, as mentioned above. The street pavement has reached an age where, based on the City's past experience, the integrity of the pavement can rapidly decline if no improvements are performed. Therefore, the 2009 construction season is the optimal time to construct the bituminous overlay on these streets. Any delay of the project may reduce the structural benefit to the pavement. Proposed Improvements Pavement - The proposed street improvement is shown in Figure 3. w The existing street section for the street generally consists of 10" bituminous pavement on natural = l , subgrade. Because of the poor condition of existing surface bituminous, the entire existing bituminous surface will be milled to accommodate a I Y2-inch bituminous overlay. The overlay, combined with the existing street section, will provide a street section consistent with current City standards for commercial/ industrial streets. The combination of patching and overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Bituminous overlays will show some continued frost movements and reflective cracking consistent with -3- Blue Gentian Road J 3c the underlying pavement. Routine maintenance will still need to continue under the City's Pavement Management Program. Concrete curb and gutter - Damaged curb and gutter will be replaced if severely cracked, spalled, or settled. Boulevard turf will be removed and replaced. While the contractor who performs the work is responsible for it's establishment in the first 30 days after placement, adjacent property owners are encouraged to consistently water the new turf, where possible, to help ensure its growth. Signage - All traffic control and street identification signage within the project limits will be replaced due to diminished reflectivity, deteriorated support posts, and the signs or posts no longer meeting City and State standards. Sidewalk/ Path Pedestrian Ramps - Recent revisions to the Americans with Disabilities Act (ADA) requires jurisdictional agencies to provide detectable warnings at all existing pedestrian ramps of sidewalks and paths with public streets that are improved, including mill and overlay improvements. The most common method of providing this detectable warning is through the installation of truncated domes a minimum of two feet in length across the width of all pedestrian ramps. This project provides for the installation of three truncated dome pedestrian ramps on the west side of the intersection of Blue Gentian Road and TH 149. -4- Blue Gentian Road Driveway Repair - All of the properties within the project area have concrete driveway z,.. r aprons. The existing driveway aprons are to provide commercial entrances of adequate strength and width to address the typical traffic experienced at such properties. They are to be consistent with similar driveways in commercial/ industrial areas throughout the City and the other properties within the Grand Oak development area. All of the existing driveways were constructed in accordance with the current City standard, a 7"-thick concrete entrance apron as shown on Eagan Standard Detail 440 (Figure 4). Only deficient entrances are planned to be reconstructed as a part of this project. Easement/Permits All work will be in the public right-of-way. No additional easements will be necessary. It is anticipated that no permits will be required for the resurfacing project. Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2009 construction costs and include a 5% contingency and indirect cost of 30%, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: Blue Gentian Road • Edge Mill and Overlay w/ Signage $119,310 • Repair Existing Concrete Curb It Gutter $ 14,200 • Concrete Entrance Repair 14,700 Total $148,200 Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Special Assessment Policy for a mill and overlay improvement for collector streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. -5- Blue Gentian Road ILl City Special Assessment Policy Assessment Ratio Property City Mill and Overlay • Commercial/ Industrial 100% 0% • Repair Existing Concrete Curb and Gutter 0% 100% • Concrete Entrance Replacement 0% 100% Commercial and Industrial Lots - Street Improvements All commercial and industrial lots as shown on Figure 2, adjacent to the street to be improved are proposed to be assessed. The City's Assessment Policy states that 100% of the mill and overlay costs are assessable for collector streets, regardless of width. The estimated cost per commercial/industrial foot to be assessed based on the City Assessment Policy is $2,010/acre and is calculated as follows: 1) % Commercial/ Industrial = 5,334 U. / 5,334 (total f.f.) = 100% 2) [$119,310 (Mill Et Overlay Cost) x 100%] =$119,310 (Total Commercial/ Industrial Assessment) 3) $119,310 (Commercial/Industrial Assessment) - $2,010/acre 59.31 Acres Commercial/ Industrial Driveway Entrance Repair All adjacent commercial/industrial properties have existing driveways that were constructed as concrete entrances. However, some of these driveways have deteriorated and become structurally deficient. Similar to the replacement of existing bituminous entrances with concrete entrances in accordance with current City standards, the repair of a concrete driveway apron is also assessed. Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment will be spread over ten years with the interest determined by the results of the bond sale used to finance the -6- Blue Gentian Road improvements. The following payment schedule is an example of a $10,000 assessment with an estimated 6.5% interest for the assessed amounts: Principal Interest Cost Per Year Per Year Per Year first Year $1,000 ( $650 $1,650 Tenth Year $1,000 $65 $1,065 Revenue Source A summary of revenue sources is listed below: Project Property City Cost Assessment Contribution Mill and Overlay $ 119,310 $ 119,310 -0- (with Signage) Repair Existing Curb $ 14,200 -0- $14,200 Concrete Entrances 14,700 14,700 -0- Total $148,200 $ 134,010 $14,200 The City's Major Street Fund will finance the estimated project deficit of $14,200 (11% of total). Project Schedule Present Feasibility Report to City Council/ Order Public Hearing November 6, 2008 Informational Meeting November 26, 2008 Public Hearing December 1, 2008 Approve Plans and Specifications January, 2009 Award Contract March, 2009 Project Completion ...........................................................August, 2009 Final Cost Report I.................................... September, 2009 Final Assessment Hearing Fall, 2009 First Payment Due with Property Tax Statement May 15, 2010 7- Blue Gentian Road I-3 Appendix A -Street Overlay - City Project No. 1003 Preliminary Cost Estimate Blue Gentian Road 1. Bituminous Street Overlay Est. Unit Estimated Item Unit Quantity Price Cost Mobilization LS 1.00 $7,000.00 $7,000.00 Mill Bituminous Pavement (1 1/4" depth) SY 11,500 0.50 5,750.00 Type LVWE45030B Wearing Course Mixture TON 1,100 60.00 66,000.00 Bituminous Material for Tack Coat GAL 600 3.10 1860.00 Pavement Message Arrow (Left) - Epoxy EA 2 115.00 230.00 4" Solid Line White - Epoxy LF 400 0.22 88.00 4" Double Yellow Solid Line - Epoxy LF 2,700 0.42 1,134.00 Zebra Crosswalk White - Latex SF 240 3.00 720.00 Remove and Replace Signage LS 1 3,000.00 3,000.00 Traffic Control LS 1.00 1,625.00 1,625.00 Subtotal $87,407 + 5% Contingencies $4,370 Subtotal $91,777 + 30% Indirect Costs $27,533 TOTAL - STREET $119,310 II. Repair Existing Concrete Curb ft Gutter Item Est. Unit Estimated Unit Quantity Price Cost Remove Concrete Curb Et Gutter LF 220 $4.65 $1,023.00 Select Topsoil Borrow CY 20 27.00 540.00 Aggregate Base, Cl. 5 (100% Crushed) TON 5 15.40 77.00 Type LVWE45030B Wear Course - Driveways SY 10 90.00 900.00 Type LVWE45030B Wear Course - Street Patch TON 10 90.00 900.00 Repair Sprinkler System EA 1 160.00 160.00 Adjust Frame Et Ring Casting (CB) EA 2 250.00 500.00 Install 2 x 3 CB Erosion Barrier Shroud EA 2 350.00 700.00 4" Concrete Ped Ramp w/ Wet Cast for Truncated SF 36 4.00 144.00 Dome Inset Concrete Curb £t Gutter B624 LF 180 16.00 2,880.00 Concrete Curb Et Gutter B618 LF 40 15.00 600.00 Truncated Dome Detectable Warning Paver SF 36 45.00 1,620.00 Sodding, Type Lawn (Highland) SY 50 4.00 200.00 Compost, Grade 1 TON 10 15.00 150.00 Subtotal $10,394 + 5% Contingencies $520 Subtotal $10,914 44 + 30% Indirect Costs $3,274 TOTAL CURB $14,188 III. Driveway Entrance Repair Item Unit Est. Unit Estimated Quantity Price Cost Remove 7" Concrete Apron SF 555 $12.00 $6,660.00 Common Excavation CY 12 15.00 180.00 Aggregate Base, Cl. 5 (100% Crushed) TON 10 15.40 154.00 Type LVWE45030B Wear Course - Driveways SY 5 90.00 450.00 7" Concrete Driveway Pavement SY 70 45.00 3,150.00 Sodding, Type Lawn (Highland) SY 25 4.00 100.00 Compost, Grade 1 TON 5 15.00 75.00 Subtotal $10,769 + 5% Contingencies $538 Subtotal $11,308 + 30% Indirect Costs $3,392 Total - Driveway $14,700 Total Project Cost = $148,200 I~~ Appendix B - City Project No. 1003 Preliminary Assessment Roll Blue Gentian Road STREET COMMERCIAL/ RATE/ OVERLAY D/W RATE/ D/W TOTAL INDUSTRIAL P.I.N. ACRES ACRE ASSMT SY SY ASSMT ASSMT BLUE GENTIAN ROAD 935 10-64451-010-01 4.95 $2,010 $9,950 6 $210 $1,260 $11,210 915 10-64451-020-01 9.26 $2,010 $18,613 10 $210 $2,100 $20,713 895 10-64451-030-01 8.79 $2,010 $17,668 12 $210 $2,520 $20,188 875 10-64451-040-01 6.04 $2,010 $12,140 11 $210 $2,310 $14,450 950 10-30801-020-01 6.20 $2,010 $12,462 6 $210 $1,260 $13,722 930 10-30803-030-01 7.99 $2,010 $16,060 20 $210 $4,200 $20,260 880 10-30803-020-01 7.48 $2,010 $15,035 5 $210 $1,050 $16,085 860 10-30803-010-01 8.60 $2,010 $17,286 TOTALS 59.31 $119,310 70 $14,700 $134,010 MENDOTA BBIGETS INTERSTATE 494 INTERSTATE 494 BLUE GENTAN ROAD e 0 rc rR~"~ Y Z Project Loc tion Lo* (ROAD LONE OAK ROAD V ry ~Oss °a t4, z 0 J a w _ YANKEE DOODLE RD. Z ui 0 'PG 0 J ti W 0 R r ~ ~ 00 ti DIFFLEY ROAD C" 10/21/2008 Blue Gentian Road 4 City of Eap Street Revitalization Fig. 1 Engineering Department I l Location Map - Project 1003 at t; INTERSTATE 494 NOM - ~ 1 • nAliilflilGl~iYrl1R F 935 915 4.95 Acres • ` r 9.26 Acres BLUE GENTIAN RD. T... 1-0 950 895 6.20 Acres 7.99 Acres 8.79 Acres 930 1 ~ 6.04 Acres 875 F ~4 I e V t: 880, I~ ? ~A 8.60 Acres i-Z 10.22 Acres 860 • t b {~4 4~R K f~ 0 4, ~ ~ - tip;. T f-E I- 3i / t` 5` L t CONCRETE ENTRANCE S i !rl REPAIR " ¦ . . ASSESSABLE AREA Blue Gentian Road City of Eano Street Revitalization - Project 1003 Fig. 2 Engineering Department \4- Assessments / Street Improvement Area 60' ROW 44' (B-B) EXIST. BITUMINOUS SURFACE EX. B618 CURB EXIST. 5 AGGREGATE BASE & GUTTER Existing Typical Section 60' ROW 44' (B-B) EDGE MILL (6'-8' wide) Typ. 11/2" WEAR COURSE BITUMINOUS OVERLAY 2350 / 60 REPLACE EX. CURB & GUTTER AS DIRECTED BITUMINOUS TACK COAT EXIST. BITUMINOUS SURFACE EXIST. CL. 5 AGGREGATE BASE Bituminous Street Overlay Proposed Typical Section 10-28-08 Blue Gentian Road City of E8pIl Street Revitalization Fig. 3 Engineering Department ' `t' 1 Project 1003 - Typical Section SLOPE 3/4" PER FT. a 'A 'A ..d _ III III Ill I i _I I I III III I I I_ I I I " 7" MINIMUM THICKNESS REQUIRED ON ENTIRE APRON. SUITABLE GRANULAR SUBGRADE OR CL. 5 (100% COMPACTION) EXCAVATE SUBGRADE TO ACCOMODATE 7" THICKNESS AT FLOW LINE SECTION A-A -MAXIMUM 8' TRANSVERSE JOINT BETWEEN JOINTS I A 25' Min. Rad. B6 Curb ~ ° ' d a U TION JOINT EXPANSION JOINT CONTRAC A. (TYP.) 1. WHERE NEW DRIVEWAYS ARE TO BE ADDED 3. CONTRACTION JOINT PATTERN TO BE ACROSS EXISTING C&G, REMOVE EXISTING DETERMINED BY ENGINEER. C&G AND REPOUR INTEGRAL WITH THE CONCRETE ENTRANCE. 4. REQUIRED MIX DESIGNATION = 3A32 2. CONCRETE APRON REQUIRED FOR ALL ENTRANCES. PLAN STANDARD PLATE 440 Blue Gentian Road City of Eap Street Revitalization - Project 1003 Fig. 4 Engineering Department SC) Concrete Entrance Apron Agenda Information Memo December 1, 2008, Eagan City Council Meeting VIII. NEW BUSINESS A. PLANNED DEVELOPMENT AMENDMENT - HOLIDAY STATIONSTORES, INC. ACTIONS TO BE CONSIDERED: To approve (OR direct findings of fact for denial) of a Planned Development Amendment to add a dynamic message panel to the existing free-standing sign at 2066 Eagan Woods Drive, legally described as Lot 1, Block 1, Manley Commons 1st Addition in the NE '/4 of Section 4, subject to the conditions listed in the APC minutes. REQUIRED VOTE FOR APPROVAL: At least three votes FACTS: ? The applicant is requesting approval of a Planned Development Amendment to add a dynamic message panel to the existing free-standing sign at 2066 Eagan Woods Drive. ? The Manley Commons PD included a second lot south of the Holiday parcel, intended for a future retail commercial building, which remains vacant and undeveloped. ? The masonry monument style pylon sign (12' in height) is located in the northeast corner of the site and is integrated with a decorative fence and masonry bollards ? The sign serves as both identification for the Manley Commons lots and an entrance feature to the Eagan Woods Office Park and Old Country Buffet developments The proposed dynamic sign utilizes the required 12-inch character height, but is larger than the business name portion of the sign. The proposal does not affect the ability of future tenants of the adjacent lot to the south to locate additional signs on the monument, as intended and required by the original Planned Development approval. ? The APC held a public hearing on November 25, 2008 and did recommend approval. ISSUES: ? The APC reiterated that the tenant signs be individually mounted letters on the brick background, as stipulated in the original PD approval, and rejected the applicant's request that the tenant signs be permitted as either panel signs or individually mounted letters. 60-DAY AGENCY ACTION DEADLINE: December 14, 2008 ATTACHMENTS (3): Location Map, pages/ November 26, 2008, APC minutes, pages 1,55 throughr Planning Report, pages through 151 Eagan Boundary Right-of-way Location Map Parcel Area Park Area Building Footprint n i MEN OT H I T SFr yy lI" F, --~CORMIY FM[.-'DRry~e s - / ~ I T / \ oY iM J URVE~ _ nn C Sub"ect Site o ~ 6 eti~ © ~ ~ J oQa e~ ( 7. OFT\ o m 1 9 C3:A.H N0:Y6(LO -OAK-ROADF rJl mac, 1 l 0 a ~ o o d Q a~ / :t li / c3 c r ` o r ( a 1000 0 1000 2000 Feet Development/Developer: Holiday Stationstores, Inc. Application: PD Amendment Case No.: 04-PA-17-10-08 IS^ N City of Eapll THIS MAP IS INTENDED FOR REFERENCE USE ONLY W+ E The City of Eagan and Dakota County do not guarantee the accuracy of this information and are S Community Development DepertnWnt not responsible for errors or omissions. Advisory Planning Commission November 25, 2008 Page 1 of 5 MINUTES OF A REGULAR MEETING OF THE EAGAN ADVISORY PLANNING COMMISSION EAGAN, MINNESOTA November 25, 2008 A regular meeting of the Eagan Advisory Planning Commission was held on Tuesday, October 28, 2008, at 6:30 p.m., at the Eagan Municipal Center. Present were Vice Chair Chavez, Members Keeley, Filipi, Zoberi, Heaney, Jensen, and Dugan. Also present were, City Planner Mike Ridley, Planner Pam Dudziak, Planner Sarah Thomas, Assistant City Engineer John Gorder, Community Development Director Jon Hohenstein, City Attorney Bob Bauer, and Recording Secretary Camille Worley. AGENDA City Planner Ridley stated Item B will be considered by the City Council on December 16, 2008, rather than December 1, 2008, as stated on the agendat. Member Zoberi moved, Member Keeley seconded a motion to adopt the Agenda. A vote was taken. All voted in favor. Motion carried 7-0. October 28, 2008, ADVISORY PLANNING COMMISSION MEETING MINUTES Member Zoberi moved, Member Keeley seconded a motion to approve the October 28, 2008, Advisory Planning Commission Meeting minutes. All voted in favor. Motion carried 7-0. III. VISITORS TO BE HEARD (10 MINUTE TOTAL TIME LIMIT) There were no visitors who wished to be heard. IV. PUBLIC HEARINGS A. Holiday Stationstores Applicant Name: Holiday Stationstores Location: 2660 Eagan Woods Drive; Lot 1, Block 1, Manley Commons 1st Addition Application: Planned Development Amendment A Planned Development Amendment to add a reader board to existing sign. File Number: 04-PA-17-10-08 Dave Edquist, Holiday Stationstores, stated he was available for questions. Planner Dudziak introduced this item and highlighted the information presented in the City Staff report dated November 20, 2008. She noted the background and history. Chair Chavez opened the public hearing. There being no public comment, Chair Chavez closed the public hearing and turned the discussion back to the Commission. 153 Advisory Planning Commission November 25, 2008 Page 2 of 5 Member Keeley stated preference for individual letters for the tenant signage, to maintain consistency with surrounding businesses. There was discussion on the size and proportion of the letters on the electronic reader board for this application and previous applications. Member Jensen inquired about the character capacity of the electronic reader board. Mr.Edquist explained that the capacity is approximately 12 to 14 characters per line. He stated the sign dimensions are appropriate based on the traffic and the geometrics. Member Dugan inquired about the usage, maintenance and control of the sign. He agreed with Member Keeley in that individual letters should be required to maintain consistency. Mr. Edquist discussed the shared sign easement agreement as it relates to the maintenance of the signage, and it being used by multiple tenants on two separate lots. He discussed that Holiday occupies 2/3 of the land in this PD. The sign agreement provides that Holiday retains the middle and right side for their use; however, with approval of the dynamic sign, Holiday may allow tenants of the future retail building to use the right side, if necessary. Member Zoberi moved, Member Heaney seconded a motion to recommend approval of a Planned Development Amendment to add a dynamic message board to the free-standing sign at 2660 Eagan Woods Drive, legally described as Lot 1, Block 1, Manley Commons 1st Addition, in the NE 1/4 of Section 4, subject to the conditions listed in the staff report. Member Keeley stated preference that the width of the electronic reader board be reduced. She proposed that Condition Number 4 be removed so that individually mounted letters are required for the tenant signage. The motion was amended to delete Condition Number 4. 1. An Amendment to the Planned Development Agreement shall be executed and recorded with the Dakota County Recorder's office within 60 days of City Council approval, and proof of recorded shall be provided to the City. 2. A sign permit must be obtained prior to installing the dynamic message panel. The dynamic message panel shall not exceed 3'8" in height by 8'10" in width. 3. All other City Code requirements shall be met. but all SuGh tenaRt ' sisig,j shall be of the same type A vote was taken. All voted in favor. Motion carried: 7-0. PLANNING REPORT CITY OF EAGAN REPORT DATE: November 20, 2008 CASE: 14-PA-17-10-08 APPLICANT: Holiday Stationstores, Inc. HEARING DATE: November 25, 2008 PROPERTY OWNER: Holiday Stationstores, Inc. APPLICATION DATE: Oct. 15, 2008 REQUEST: Planned Development Amendment PREPARED BY: Pamela Dudziak LOCATION: 2660 Eagan Woods Drive COMPREHENSIVE PLAN: RC, Retail Commercial ZONING: PD, Planned Development SUMMARY OF REQUEST The applicant is requesting approval of a Planned Development Amendment to install a dynamic message sign on the existing sign monument at 2660 Eagan woods Drive, legally described as Lot 1, Block 1, Manley Commons 151 Addition, in the NE 1/4 of Section 4. AUTHORITY FOR REVIEW PD Amendment: Chapter 11, Section 11.50, Subdivision 5 states, in part, 1. The provisions of this chapter may be amended by the majority vote of the council, except that amendments changing the boundaries of any district or changing the regulations of any district may only be made by an affirmative vote of two-thirds of all members of the council. 2. The Council shall not rezone any land in any zoning district or make any other proposed amendment to this chapter without first having referred it to the planning commission for its consideration and recommendation. BACKGROUND/HISTORY The Manley Commons Development was approved and platted in 2007. The Holiday was built earlier this year. The Manley Commons development included a second lot south of the Holiday parcel, intended for a future retail commercial building, which remains vacant and undeveloped. At the time of the development approval, the City had in place a moratorium on dynamic signs. Thus the original sign design omitted dynamic messaging. Now that the moratorium has been Ise- Planning Report - Holiday Stationstores, Inc. November 25, 2008 Page 2 lifted, an ordinance regarding dynamic signs adopted, and the store completed and open for business, Holiday is proposing to add the dynamic sign panel to their free-standing sign. EXISTING CONDITIONS The site is developed with a Holiday convenience store/gas station with a drive-through car wash. A masonry monument style pylon sign (12' in height) is constructed on the northeast conger of the site. The sign is integrated with a decorative fence and masonry bollards creating a focal point and entrance feature to the Eagan Woods Office Park and Old County Buffet developments to the west, in addition to serving as identification signage for both of the Manley Commons lots. Access to the site is provided from Pilot Knob Road via Buffet Way. SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: Existing Use Zoning Land Use Designation North Office (Venture Bank) PD, Planned Development O/S, Office/Service East Office PD, Planned Development BP, Business Park South Vacant PD, Planned Development RC, Retail Commercial West Office (OCB) PD, Planned Development O/S, Office/Service EVALUATION OF REQUEST Sign Ordinance - The general sign standards of the dynamic sign code allow a message to change every 20 minutes and the dynamic sign must be subordinate to the business name portion of the sign. The character height is based upon the speed limit of the adjacent roadway, which is 12 inches for the 45 mph speed limit on Pilot Knob Road. Proposal - Holiday is requesting approval to modify the existing free-standing sign to add a dynamic message board. The existing pylon sign is a monument style construction and serves both the Holiday parcel and the vacant retail commercial site to the south. The sign was designed to hold additional signs for tenants in the future commercial building to the south. Holiday is proposing to replace the static message panels below the gas pricing panel with an LED dynamic message display. The dynamic message panel will consist of three lines of 12-inch characters, which is consistent with the minimum character size required by the City Sign Ordinance. The proposed dynamic sign panel is wider than the Holiday and gas pricing panels of the sign. The dynamic message area is 3'8" by 8'10" (32.4 sq. ft.). Together with the LED gas pricing sign (13 sq. ft.), the total dynamic area exceeds the area of the business name portion of the sign, which is 28.5 sq. ft. Thus, the proposed dynamic sign does not meet ordinance requirement that it be subordinate to the business name portion of the sign. The applicant has indicated that the additional width is necessary to accommodate the minimum required character height of 12- inches. /SCe. Planning Report - Holiday Stationstores, Inc. November 25, 2008 Page 3 The PD Agreement specifies that the other tenant signs are to be individually illuminated letters mounted on the brick background. This condition was based on the sign proposal provided by the applicant with the previous development application. The photo rendering of the current proposal shows the additional tenant signs as panel signs. Holiday's request includes that panel signs be permitted for these future tenant signs. The acceptability of allowing panel sign for other tenants is a policy matter to be determined by City officials. Whether panel signs or individually mounted letters, the tenant signage should be uniform in design. Applicant's Narrative - Whereas most free-standing commercial signs are two-sided, this is a single-sided sign, and the applicant's narrative states that the style and dual duty of the monument as both focal point and business sign "resulted in an unintended hardship whereby the Holiday sign can only be seen when traveling north on Pilot Knob Road or west on Corporate Center Drive." The applicant's narrative further states that the proposed dynamic message panel "would take up less area and impact fewer drivers than if a typical two-sided sign were used." SUMMARY/CONCLUSION Holiday Stationstores is requesting a Planned Development Amendment to add a dynamic message panel to the existing pylon sign at 2660 Eagan Woods Drive. The proposed dynamic sign utilizes the required 12-inch character height, but is larger than the business name portion of the sign. The proposed dynamic sign panel makes no changes to the sign structure upon which it will be placed. The proposal also does not affect the ability of future tenants of the adjacent lot to the south to locate additional signs on the monument, as intended and required by the original Planned Development approval. The tenant signs are proposed to be permitted as panel signs or individually mounted letters, but all such signs shall be uniform in design. ACTION TO BE CONSIDERED To recommend approval of a Planned Development Amendment to add a dynamic message board to the free-standing sign at 2660 Eagan Woods Drive, legally described as Lot 1, Block 1, Manley Commons 1st Addition, in the NE 1/4 of Section 4. If approved, the following conditions shall apply: 1. An Amendment to the Planned Development Agreement shall be executed and recorded with the Dakota County Recorder's office within 60 days of City Council approval, and proof of recorded shall be provided to the City. 2. A sign permit must be obtained prior to installing the dynamic message panel. The dynamic message panel shall not exceed 3'8" in height by 8'10" in width. 3. All other City Code requirements shall be met. 4. Tenant signage may be either panel signs or individually mounted letters, but all such tenant signs shall be of the same type. l s7 Eagan Boundary Right-of-way Location Map Parcel Area Park Area Building Footprint ~J I I l n I I I I I 1 1 MEN OT H I T NIERSTATE HWY. ND. A ORp..TEti.•ENfER-ONIVE_ ~ -Ew0/.N INOV81NInL xolu . r'I vL7 ;rl ..._j Cm cw C CJ [-1 D o`v r~ ~ ? o J Y ~f Q E r<ab d ~ 4-.N~EYIE..E ~o a p Sub'ect Site o o ° Qa fi _l ~ $ fa o -l i I ti U rIIII o 0 / C.3; M; NO 26 )LON OAK ROAD) AIL / I li _ _-C -..i G" 471 _ _ iFj C 2i u S'. C 1~ e I Y 80 nx pGt : o S " I.. K --i-~craNnr~r" a n EI 1000 0 1000 2000 Feet Development/Developer: Holiday Stationstores, Inc. Application: PD Amendment Case No.: 04-PA-17-10-08 XJ N I5(~ wE City of Eap THIS MAP IS INTENDED FOR REFERENCE USE ONLY The City of Eagan and Dakota County do not guarantee the accuracy of this information and are S Community Devdopment Department not responsible for errors or omissions. Current Zoning and Comprehensive Guide Plan Land Use Map Holiday Stationstores, Inc. PD Amendment 04-PA-17-10-08 Zoning Map INTERSTATE HWY. N0.494 ID Location PD Current Zoning: P PD PD I I PD PD Planned Development PD^ Eli 3 l'. tl ~ rii I'g r_: i tl ~ R 1 _1, = [.,f C P R 1 c Z 600 0 600 1200 Feet: Comprehensive Guide Plan INTERSTATE HWY. NO. A94 Land Use Map ED M 019 IND Location IND P Li BP Current Land Use Designation: 0/s ! BP we RP RC BP IND Retail Commercial U! OIL; J4, -I I I oc~ D © P c 4; pf.~~ Ir r G` R'•,>C~'' C G'a oac iJ Mile G 177, 600 0 600 1200 Feelr N Parcel base map information provided a County Land Survey Department Decmba 2005. Zoning information tion maintained byClty Staft W E THIS of Eagan THIS MAP IS INTENDED FOR REFERENCE USE ONLY The City of Eagan and Dakota County do not guarantee the accuracy of this information. S Ln N89'26'00"E 363.93 ri 1!11111 L~Holiday j, all a 1• * 221 t 4-t- - - s` 3O'-6° 28,_0„ o ® tD LOT I "r ® ® Q ® bbr456.1951 54. FT. 1 N4 t t - - - M 1.11 AGREr 60,10, 1 {V 5 1 o~9yp 1I1~~~,y11 49,_4. 4 y\ a t 1 ~ A O I 1 EAISEMENT in -b- I 1 I a a - w 1BLOCK I 16 1 q CK Lit E II 3 11 20 <1 V Z 1 t O B ILDI SETBACK c) GAS LIVE o 5,500 0 -0. S FFE=891.0 to R g I \ V o^ l OUi LOT A I t 16,121.1125 50. FT. ASS`` 8102 AGRES 7 m - - - _ - - w- - - - - ~ ~ - - - - J S89'48 2 ' 2 W MEAS. IF---------- , S89'51 6" LAT N89'51'36"E-PLAT I I I Ir ji e t 89.58'06" MEAS, 2 111 Q I W ofl I I RETAIL I I a s 00 gE= W I 1. FFEm393.0 I I Y` N oil I t 'I to I Z 11 i 5 I r 81TU11WW$ CURB ANU CUTTER-~~ W000 EENCE-- 34"E STORE #Xxx l 0 ~CAObThIIpRXOxUY0ER1~f~E/,MNMf~. Ylq Yn4,a.Np.nYPp1]<.A LLlro1]:IT.~EPY, YIq,IWy~.OnP~ Vn 1 t r W r 3'-8":X 8'-10" MESSAGE CENTER Ir 1'J ~ - _ -+4i- ~r,w.-r~rt•CCa ~,'n? fii . e_~~, Q _ _ n.~.+.~.'-•"^~ ' _ 1~BSJ~~i£" - ~ 3u• it ~ i 7r t 1: rI 5 rw~aesa+aer _ '41, it 'NYC' t~ 1-Y+- rC ri ~a~.T t d 1 I'~ ? ).4~~' ",~"ST`Y 6'""ra y_ ~!lW : r V'~l~j ~yl', ~ r' ~I.•^.'.>- r > 0 1 si Ze}~ ~~°'.9Ms^xl R~~ •>.a w ~h. r st ~~r-- w. .:1 l 7? ~ s N t~ r v ! ; Nt,} frt .i, F,i?}}I)','f ty~ ;1 (Pi1!'t ~~.%63 +fiArrltb t'~P ..4 A •c- ix. _ _ , k t f~+. aW, l S t r~~; r H , r lr a,Mr" ! '~"1& I' 1' Ar.."a I4:t b ~I g n: %,,1, v a}~ cs p{ 'R+ tY{ e,er;~ ~Ia~ ~ . g f#~ir ~~r r ~4a * t 14 1L~ t 1. 1 i. Cth r 'A~ ~i _4r r~}~f icy r t~ ~~jr~F.f t jaag 4 Cl) M 4 a s kf>~ ` +•a / f ,~~r~~ ri •,v v~V. t Y~;i ~ h ~~~'S rs~l. v ~ryS~F,~il~j~;~i al r{ .1 ,!f f e' t~ t t e Z • ~ y _"'~~~,fx~t1 ~ ~ ~ '~A;1S~~ ~ 1 ~ ~}#7 p'1 a, r s r . . i. Customer: Date: Prepared By: N01e: Color output may not be e when viewing or printing this drawing. All colors usedme PMS of the doses made HOLIDAY 8-27-08 MWR equivalent. If these colors are incorrect, please provide the correct PMS match and a revision to this drawing will bmade. DISTRIBUTED BY SIGN UP COMPANY 70021st STREET SOUTHWEST File Name: ENG: PO BOX 210 Location: #400 Si9nMakerS, ina9eBui/del's 56316-3X8 MESSAGE CENTER WATERTOWN, SD 57201-0210 EGAN, MN X Ph.l1-800-843-9888 REC'11- 1'4'ED "13 f" '12 0 0 b CHART IN ORDER TL : 7TAI 11 THE STRUCTURAL INTEGRITY POWER REOUIREMENTS PER SINGLE FACE OF TIIE DISPL~:': CABNET, TIIE 90' ANGLE BETWEEN tw VAC, OO Hr t7Dl240VA4 00 HET 240VAC, SO fit THE CABINET AND THE LIFTING METHOD MUST BE NAINTAIIIED. COLOR WATTS (2 WIRE • GND) (3 WIRE • GND) (2 WIRE • GND) I•IS/16' 11268] ALL EYEBOLTS MUST BE USED WHEN LIFTING. AMPS AMPS. AMPS RED 701 5.87 N/A 2.93 AMBER 898 7.48 N/A 3.74 H~u'0°u4 OALA'1Y ROB 1285 10.71 11/A 5.35 •AMPS LISTED ARE HIGHEST LEG OF CIRCUIT. AID7ES: 3 ' 1 - 1 1 1 1 6 ' ' 19571 1 EYEBOLTS WY NOT as LASED Fan PEIBIIAABJT V TALLITIOYL 3' 0.1116• 111451 ACTIVE HEIGHT 2 NBTALLATIdII [OR 77 l LOCATOM 6RJST BE [ASS FDl Dig-LAY OVERALL HEIGHT S DM AY tS FROMR VBWFR.ATHD SO W POR7id1[ OF 71£ FRAWT FACE cm C= 4 . A INTTrAKKEV IS FILTERED. FILTERS MUST BE MAINTAINED FOR PROPER DISPLAY OPERATION. 5. ALL DIMENSIONS ARE IN FEET AND INCHES [MILLIMETERS]. 'DISPLAY IS ALL ALUMINUM CONSTRUCTION. VL -1 - 7. . THIS DISPLAY IS SHIPPED AND INSTALLED AS A SINGLE UNIT. 8. DISPLAY CABINET COLOR 15 SERI-GLOSS BLACK. 9. FRONT ACCESS FOR SERVICE. LIGHT SENSOR 8' 3-13116' (25361 10. ESTIMATED WEIGHT IS: 280 LBS 1127 KGS1. I (DO 1107 BLOCNI ACTIVE LENGTH 1I 2. POWERAREOUIREMENTS ARESLII STEDA IIII CHART I OF THIS DRAWING. 8' 9.15/16• [26911 13. DAKTRONICS IS NOT RESPONSIBLE FOR THE MAIN ELECTRICAL DISCONNECT. OVERALL LENGTH 14. DAKTRONCS S NOT RESPONSIBLE FOR THE MOUNTING HARDWARE OR THE INTEGRITY OF THE STRUCTURE THE DISPLAY IS MOUNTED TO. FROff VIM 1'A EYEBOLTS TO ASSIST WITH DISPLAY 6 L3%3X318' X3' WIDE ASTU A36 TLLAT1011 EYEBOLT MAY BE REMOVED. STEEL CLIP A11GLE FOR MOUNTING. 8.5/16' 12121 ATTACHED TO DISPLAY WITH 1/2' rJ SEE DETA IL A BOLT AND HUT INSERT. SEE NOTE 2. 3' 9-1/16' [11451- tL.fl 5-9/16' (1056] PTIOIIAL SIGNAL ENTRANCE 02 ETCHED FOR 1/2' CONDUIT (DRILL OUT). OUICK CONNECT SIGNAL OUT. DICK CONVECT SIGNAL INPUT. PRIMARY/SINGLE PRIMARY DISPLAY SHOWN. FACE DISPLAY SHOWN. SEE CLEARANCE DIMENSION 4' [102] NOT ON MIRROR DISPLAY. ° 011 END VIEW. CL OU CN CONNECETS FOR 10.1/2' 12671 9.13116' [2491 3.112' [89) 0' [01 - ROUND LUG FOR GROUND ROD CONNECTION. EXTERNAL JUHLT1011 BOX FOR 8.118' 12011 POWER TERM NATION (SEE CHART I FOR POWER CALCULATIONS) N N N v _ M m N N N 2• [51] STANDARD SET BY DAKTRONICS. UF7 $m - " " f_2. [511 SLOTTED CUTOUT IN w ro CLIP ANGLE. CLIP ANGLE CAN BE ADJUSTED VERTICALLY AS a M = p NEEDED DURING INSTALLATION. _ FT ii°iiLIl.M 501 IPIOOUC([II ui .T it ciuns.o °ic...... S i... 11nI'II0 11111(' CMII:4 of °l'i'0°114, IC. MY 16.1 L/vou'riW c1. :K. ° m <0 DAKTRONICS. INC. BROOKINGS. SO 57006 GALAXY AF-3500 20111 DISPLAYS RFJLft VIEW DETAL A TCl: SHOP DWG. AF•3500-48X128-20 SCALE 1/10 oil. v; TWHITEH 'u°° o1: BHAROLD 0°11:21A0008 r11'" iY111"°°115110 or °tluu11a 1413 -EI08- 609020 XLII o1 °'r1. 00 .cul: 1-20 S/F DISPLAY - 14" DEEP ROUTE ARCH TOP NON-LIT SHROUD 2 - 1/2" EYEBOLTS JUI3 19bU34 - M AML JO tFACE 6'-0 3/8" JOB 196036 - UNL O PANEL JOB 196037 - CAR WASH JOB 196038 - DIESEL 0 0 0 0 0 o S 2 72 3/8" M2 S 2 118" M2 AAI 4 13 7/8" - 2 X 3/16 AAI 4 13 7/8" - 1 1/2 X 3/16 CROSS AAI 1 117 13/16" - 1 1/2 X 3/16 BACK AAI 2 35 5/16" - 1 1/2 X 3/16 BACK SWITCH 6 5' LAMPS AAI 4 - 1 1/2 X 3/16 KNEE 57" INSIDE AAI 2 14 1/2" 1 1/2 X 3/16 BAL DIV BAR 3 69 3/8" 2 1/2" ALUM Z CLIP 2 22" M2 aka Z CLIP 2 12" M2 0 - - Q Q ~ ALUM RW ALUM RW-C 4 64 N292 4 17 4 41 1/2 2 1/2" DIV BARS 1 - 117 N2132 2 - 5 1 - 74 1/2 12 PR SOCKETS 1 - 672AT BALLAST n n E. 0 0 0 0 0 U rr"' 1 - 648AT BALLAST 22 X 57 DAK LED r Sx 7.0 AMPS TOTAL UNIT 26" - 5' LAMP 1 D (7.6 LED AMPS/6 2V) S 2 0 0 0 0 0 0 tir~'J1ul-;I:Ll~,isl'"lc"aUi 17 1/2 M~ „ 6 - 3' LAMPS -fl- LAMPS ON 17 1 2" 12" CTRS 10 E E L o o 0 0 I V_ m 1 FRAME WILL BE RECESSED IN BRICK 12" DRILL 3/8" MTG HOLES THRU BACK BRACES LOGO TRIM: 56 3/4" X 72 1/8" UNL TRIM: 21 1/8" X 11 1 /8" Z CAR WASH/DIESEL TRIM: 17 1/4" X 72 1/8" .080 X 2" DEEP LIGHT BOX j- ROUTE & BEND J J WELD TO BACKSIDE OF ALUM FACE Z PAINT I/S STARBRIGHT WHITE j I 11 J :II I,I, I, I! ARRANGE MINI WHITE LED'S PER PATTERN ITEM NUMBERS JOB #'S CAMP PLATES REVISIONS (DESCRIPTION) BY DATE 0 - - A DI.Mbutod by SIOn Up Company OLS-4X6 AR T-C6 P.O. BOX 210 700 21x1 Soulhwerl Wat.,1own, 5D 57201 (605) 502-2244 I OLS-1X6FARCW-C8 DRAWING DRAWN BY OLS-1X6 ARDSL-C F DD Holiday Stationstores Proposed PD Amendment Holiday Stationstores is requesting a Planned Development Amendment to incorporate a dynamic sign into the corner monument Holiday sign for the property located at 2660 Eagan Woods Drive. The subject property is located at the southwest corner of Pilot Knob Road and Buffet Way, legally described as Lot 1, Block 1, Manley Commons First Addition, Dakota County, Minnesota. The following existing uses, zoning and comprehensive guide plan designations surround the subject property. Existing Use Zoning Land Use Designation North Office/Bank PD, Planned OS, Office Service Development South Vacant PD, Planned OS, Office Service Development East Pilot Knob Rd. Right-of-Way BP, Business Park Office- North Western PD, Planned Mutual Financial Development N/E Hotel - Crown Plaza PD BP, Business Park West Corporate Office PD, Planned OS, Office Service Development The proposed dynamic sign was originally intended to be part of Holiday's development plan, however at the time plans were submitted, a moratorium on dynamic signs was in effect while the City crafted the ordinance that exists today. Holiday submitted the current sign plan with the intention of coming back to the City with a new proposed sign plan once the ordinance was finalized. As part of the development review process, Holiday and Manley were asked to design a gateway monument to serve as a focal point for the area and incorporate the signage for both developments. In doing so, the design resulted in an unintended hardship whereby the Holiday sign can only be seen when travelling north on Pilot Knob Road or west on Corporate Center Drive. There are no other signs on the east elevation of the building, although City Code would allow another sign. Typically a project such as this would feature a two-sided pylon or monument sign with the Holiday logo, gasoline price, and message board visible from either direction on Pilot Knob Road. Since the gateway sign does not allow this luxury, Holiday is proposing to install a 3'-8" x 8'-10" (3'-2" x 8'-4" message area) dynamic sign directly below the gasoline price sign replacing the existing CAR WASH and DIESEL inserts (see attached photo's). Overall, the proposed message center would take up less area and impact fewer drivers than if a typical two-sided sign were used. 4 RECEIVED The project is a relatively straightforward and simple installation. There will be no impact to City services. Should this amendment be approved, the sign would be installed within 2 weeks of obtaining a sign permit. 10/14/08 'lam Addendum to Holiday Stationstores Proposed PD Amendment During City Staff review of Holiday Stationstores request for a Planned Development Amendment to incorporate a dynamic sign into the corner monument sign located at 2600 Eagan Woods Drive, a question was brought forth regarding the encroachment of the dynamic sign into the area identified for use as tenant signage. As part of the easement agreement for the monument sign, a sign license was granted to Manley that designated the use of a single panel to the left of the Holiday trademark sign located in the middle of the monument for tenant signage. The rights to determine the use of the remaining panel to the right of the Holiday trademark sign were retained by Holiday. In addition, the agreement provides Holiday the right, at its sole discretion, to reconfigure the sign so long as the Manley portion of the sign is comparable to the position of the Manley Panel as it is depicted now. In the event that the Planned Development Amendment is approved to allow the dynamic sign as proposed, Holiday will reconfigure the sign area to allow for the appropriate amount of tenant signage. Included with this addendum is an exhibit depicting how the revised tenant signage area might be utilized and the current Sign License agreement between Holiday and Manley. 11/5/08 1RcED NOV 0 5 2908 1 - errant Signage Tenant Signage errant Signage Tenant Signage Now _C- W f Y~ j Y • lJ~ Nl. :.1.. Kv' it. i PROPOSED SIGN WITH TENANT PANELS I ~-1 RECEIVED NOV 0 5 2000 AGENDA CITY OF EAGAN REGULAR MEETING OF THE ECONOMIC DEVELOPMENT AUTHORITY EAGAN MUNICIPAL CENTER DECEMBER 1, 2008 A. CALL TO ORDER B. ADOPT AGENDA C. CONSENT AGENDA 1. Approve EDA Minutes 2. Discontinue Public Hearing to Consider Resolution to Submit MIF Application for Biothera Expansion D. OLD BUSINESS E. NEW BUSINESS 1. NORTHEAST EAGAN REDEVELOPMENT DISTRICT - Resolution to Assign Grand Oak TIF Notes to Grand Oak Master LLC F. OTHER BUSINESS G. ADJOURN Agenda Information Memo Eagan Economic Development Authority Meeting December 1, 2008 NOTICE OF CONCURRENT ACTIONS The Council acting as the Board of Commissioners of the Economic Development Authority ("EDA") may discuss and act on the agenda items for the EDA in conjunction with its actions as a Council. A. CALL TO ORDER ACTION TO BE CONSIDERED: To convene a meeting of the Economic Development Authority to run concurrent with the City Council meeting. B. ADOPT AGENDA ACTION TO BE CONSIDERED: To adopt the Agenda as presented or modified. C. CONSENT AGENDA ACTION TO BE CONSIDERED: To approve the Consent Agenda as presented or modified. • MINUTES - The minutes of the November 18, 2008 EDA meeting are enclosed on pages • Discontinue Public Hearing for Biothera MIF Application - City staff has been working with Biothera, an immune health and pharmaceutical company in Eagan, to prepare application to the Department of Employment and Economic Development for a Minnesota Investment Fund Grant/Loan. In anticipation of a fast track process the EDA had previously scheduled and noticed a public hearing to consider a resolution to authorize submittal of the grant. The project is still under consideration, but the funding of the application is under review by the Biothera board. At such time as they authorize the funding to proceed and the appropriate reviews have been completed, staff will request that the EDA schedule a new public hearing to consider submittal of the application. 10 MINUTES OF A MEETING OF THE EAGAN ECONOMIC DEVELOPMENT AUTHORITY Eagan, Minnesota November 18, 2008 A meeting of the Eagan Economic Development Authority was held on Tuesday November 18, 2008 at the Eagan Municipal Center. Present were President Maguire, Commissioner Fields, Commissioner Tilley, and Commissioner Hansen. Commissioner Bakken was absent. Also present were Executive Director Hedges, Community Development Director Hohenstein and City Attorney Dougherty. ADOPT AGENDA Commissioner Tilley moved, Commissioner Fields seconded a motion to approve the agenda as presented. Aye: 4 Nay: 0 CONSENT AGENDA Commissioner Tilley moved, Commissioner Fields seconded a motion to approve the Consent Agenda as presented. Aye: 4 Nay: 0 1. It was recommended to approve the minutes of the November 6, 2008 EDA meeting as presented. OLD BUSINESS There were no Old Business items. NEW BUSINESS SUBMITTAL OF A CDA REDEVELOPMENT INCENTIVE GRANT FOR CEDAR GROVE Community Development Director Hohenstein discussed the Community Development Agency (CDA) Redevelopment Incentive Grant Program (RIG) application for demolition activities in the Cedar Grove Redevelopment District. Commissioner Fields moved, Commissioner Tilley seconded a motion to approve a resolution to authorize submittal of a CDA RIG program application for demolition activities in the Cedar Grove Redevelopment District. Aye: 4 Nay: 0 OTHER BUSINESS There were no Other Business items. 70 ADJOURNMENT Commissioner Tilley moved, Commissioner Fields seconded a motion to adjourn the meeting at 7:50 p.m. Date Thomas Hedges, Executive Director IZ) Agenda Memo Eagan Economic Development Authority Meeting December 1, 2008 1. NORTHEAST EAGAN REDEVELOPMENT DISTRICT - APPROVE ASSIGNMENT OF TIF NOTES TO GRAND OAK MASTER LLC ACTION TO BE CONSIDERED: To adopt a resolution to approve the assignment of the TIF District #2-4 Grand Oak TIF Notes to Grand Oak Master LLC. FACTS: • Upon completion of the development required under its TIF agreement with Interstate Partners relative to the Grand Oak project in the Northeast Eagan Redevelopment District, the City of Eagan and the Eagan Economic Development Authority issued pay as you go TIF Notes in the amounts of $600,000 and $900,000 in accordance with the TIF Development Agreement to Grand Oak CR LLC, an entity associated with Interstate Partners. • Interstate has since sold the project to a third party. Under the terms of the sale, an entity of Interstate is to retain the TIF Notes, but it is necessary for that to be an entity other than Grand Oak CR. Interstate has requested that the City consent to assignment of the Notes to Grand Oak Master LLC. • Staff and the City Attorney have reviewed the request and find it in order for consideration at this time. ATTACHMENTS: • Area map on page .r • Resolutions on pages I NE Redevelopment TIF District 2-4 -Blue Gentian. Road I \ 1 Legend I'I - • Parcel Line I 4 / McGough Development v p Water to Class•A Office TIF Boundary J I+ goo / r i/ ll Building Road/Pavement Edge Spectrum ° Commerce Center Grand Oak Business Park DAVIDA AGINASEt G CONVEVO NC/ v / PACKAGINGAUTO ON \ \ II NIANJ/W DBHAKT,4/ BUDGET HOST MOTEL e 5 ATLAS OF MINNESOTA INC I DART WAREHOUSE - Grand Oak Five J a CH ' OfficelRetail T \V' BUILDING MATERIALS OUTUE LDIN I I; ~ I t , % ~ I I I 1 I / ATLAS OF MINNESOTA INC/ DART T OFREHOUSE/ULINE II II / ( 500 250 OFaet a Map date: February 27, 2008 CITY OF EAGAN RESOLUTION TO APPROVE ASSIGNMENT OF THE NORTHEAST EAGAN REDEVELOPMENT DISTRICT TIF NOTES TO GRAND OAK MASTER LLC BE IT RESOLVED by the Eagan City Council to approve an assignment of the Grand Oak TIF Notes to Grand Oak Master LLC and to authorize the Mayor and City Clerk to execute the appropriate documents. Motion by: Second by: Those in Favor: Those Against: CERTIFICATION I, Maria Petersen, City Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council in a regular meeting thereof assembled this 1St day of December, 2008. Maria Petersen, City Clerk I-7Li EAGAN ECONOMIC DEVELOPMENT AUTHORITY RESOLUTION TO APPROVE ASSIGNMENT OF THE NORTHEAST EAGAN REDEVELOPMENT DISTRICT TIF NOTES TO GRAND OAK MASTER LLC BE IT RESOLVED by the Board of Commissioners of the Eagan Economic Development Authority to approve an assignment of the Grand Oak TIF Notes to Grand Oak Master LLC and to authorize the EDA President and Executive Director to execute the appropriate documents. Motion by: Second by: Those in Favor: Those Against: CERTIFICATION I, Jon Hohenstein, Secretary/Deputy Executive Director of the Economic Development Authority of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the Authority in a regular meeting thereof assembled this 1St day of December, 2008. Jon Hohenstein, Secretary/Deputy Executive Director Agenda Information Memo Eagan Economic Development Authority Meeting December 1, 2008 F. OTHER BUSINESS There is no other business to come before the EDA at this time. G. ADJOURNMENT ACTION TO BE CONSIDERED: To adjourn the Economic Development Authority meeting. J~Le 2009 General Fund Budget and Property Tax Levy Truth-in-Taxation public hearing December 1, 2008 Eagan Municipal Center Introduction Each year, as part of the budget preparation process, most Minnesota cities are required by law to hold a public hearing to receive comments on the types and levels of services proposed for the coming year and the anticipated costs of those services. These public hearings are referred to as Truth-in-Taxation (TnT) hearings. Specifically, the proposed budget and proposed property tax levy, and their percentage increases from the current year levels, are to be discussed at the TnT hearing. State law exempts a city from TnT hearing requirements if the city’s overall levy increase is less than the implicit price deflator (IPD), a measure of inflation for local governments. Because the IPD for the current year is 6.2%, Eagan’s levy increase of 5.1% is exempt from TnT; however, as in the past, the City Council is strongly committed to holding TnT hearings— regardless of how large or small the levy increase—to offer the residents and local business owners a chance to weigh in on the levy and budget. Even before TnT hearings were required by the State, Eagan’s City Council had established a tradition of communicating its budget priorities to residents and providing a forum for public comment. We expect and welcome public comment as a constructive part of the budget process. Public input, together with the City Council's experience and City staff's expertise, help form the spending and cost management priorities for the City. Background In Minnesota, property taxes provide a significant portion of the total funding for K-12 schools and City and County services. The purpose of tonight’s hearing is to discuss only the portion of taxes that supports City services, which is a little more than one-quarter of a homeowner’s total property taxes. The City Council does not control the amounts levied for K-12 schools or County services. Nor does the City establish the market value of a property, another factor affecting the change in total taxes; it is the responsibility of the Dakota County Assessor’s office to establish each property’s market value. With the decline in the average sale price of houses over the last year or two, many homeowners may feel the assessed value of their property is more than they could sell their homes for. Keep in mind that the property value used on the 2009 Proposed Property Tax statement was the assigned value as of January 1, 2008, almost a full year ago. To further discuss the assessed value of your property, you may contact the Dakota County Assessor’s office at 651-438-4200. Levy Limits After a four-year absence, levy limits have once again been imposed on cities by the State Legislature. The 2009 base levy is limited by the following factors: 1. 3.9% over the 2008 levy base; plus 2. One-half of the growth in household population; plus 3. One-half of the growth in new commercial/industrial construction. 1 In Eagan, the household population growth factor adds another 0.4% and the commercial/ industrial construction growth adds 0.2%, effectively raising the base growth to 4.6% for 2009. Additionally, cities can elect certain special levies designated by the Legislature that fall outside the base calculation. The full amount of the change from 2008 to proposed 2009 can be included for these special levies. Eagan has elected special levies for police and fire wages and benefits, and for the increase in required contribution rates for the Public Employees Retirement Association. By law, the debt service levy for the 2001 Recreation Facility (Community Center) bonds is also designated as a special levy. The net effect of the three special levies increases the levy limit by 0.5%, bringing Eagan’s total levy limit in 2009 to 5.1% over the total 2008 levy. On the Proposed Property Tax statements for 2009, City taxes were calculated on a preliminary levy of 5.3%. Due to a revised calculation of the special levies, the correct maximum levy has since been reduced by $51,470 from $25,961,310 to $25,909,840. 2009 Property Tax Levy Tonight, the Council is considering the proposed 2009 tax levy shown below: ActualProposed % Component 2008 2009 Change of % change Operating Levy General Fund $ 19,695,900 $20,685,700 5.0% 4.0% 2007 Charter election costs 35,600 0 (100.0%) (0.1%) Major Street Fund 2,310,203 2,371,301 2.6% 0.2% Equipment Revolving Fund 950,712 987,790 3.9% 0.2% Fire Apparatus 0 400,000 N/A 1.6% General Facilities R&R 460,334 271,146 (41.1%) (0.8%) Total Operating Levy 23,452,749 24,715,937 5.4% 5.1% MV Levy – Comm Ctr bonds 1,199,363 1,193,903 (0.5%) 0.0% Total Levy $ 24,652,112 $ 25,909,840 5.1% 5.1% The total levy is up 5.1% from last year. The total operating levy of $24,715,937 will be reduced by the MVHC estimate of $650,000 at the County, leaving a tax levy of $24,065,937 to be spread on the tax capacity of local property. 2 2009 General Fund Budget Expenditures Eagan’s proposed 2009 General Fund budget is $27,729,200, an increase of $1,040,700, or 3.9%, from 2008. Over 90% of the overall increase is due to higher costs for existing personnel. Wage increases under union contracts, similar increases for non-union staff, annual salary steps, higher health insurance costs, and higher mandated State pension costs all contribute to the increase. Two significant increases—$303,200 for the City’s contribution to the Dakota Communication Center for emergency dispatch services due to the end of the County’s subsidy, and $126,600 for vehicle fuel costs—are partially offset by reductions in various services and other spending cuts. Included in the service reductions are delays in winter trail plowing, closure of two warming houses, elimination of weekend outdoor rink maintenance, elimination of after- hours reception in Police, and discontinuation of concessions at the Lexington/Diffley Athletic Complex. The budget proposes a staffing reduction of 1.9 full-time equivalents (FTEs). A vacant full-time clerical position in the Parks & Recreation Department is eliminated. A half-time receptionist position in the Police Department is also eliminated. Hours reductions for three administrative employees are also proposed. Revenues The 2009 budget is balanced. As with expenditures, total revenues are estimated to increase 3.9%. The funding of Eagan’s General Fund operations remains heavily reliant on the property tax; 73% of total estimated revenues are from property taxes. With little reliance on State aid to finance General Fund operations, Eagan is less prone than most other cities to feel the effects of future State budget crises. User fees comprise the balance of General Fund revenues. 3 City Portion of Taxes Although not broken down for the reader, the City of Eagan tax figure in the TnT Proposed Property Tax Statements has three components: 1) the amount based on tax capacity; 2) the amount based on market value, resulting from the Community Center referendum approved by voters in 2000; and 3) the market value homestead credit, which is applied to the tax-capacity portion of the property tax on a prorated basis. (The market value homestead credit does not apply to commercial/industrial property.) Tax Capacity-based Portion The graphics on pages 8 through 10 help illustrate how the amount based on tax capacity is calculated. Each property’s tax capacity (a function of market value and property type) is multiplied by the City’s tax capacity rate, which is derived from the dollar levy approved by the Council. The City portion of taxes on a residential property with a market value of $275,828 (City average for 2009) is calculated as follows: First … Tax capacity of $275,828 home = $275,828 x 1% = $2,758 Then … Tax capacity-based taxes = $2,758 x .26855 (tax cap. rate) = $740.73 Market Value-based Portion In 2000, Eagan voters approved a bond referendum to fund development and construction of the Community Center in the Central Park area. The 20-year serial bonds were sold in 2001. Each year, the amount of the debt service payments is levied as part of the property tax. The market value tax rate for 2009 is .0001516. Calculation of the 2009 market value-based tax on the home is as follows: Market value-based taxes = $275,828 x .0001516 (MV rate) = $41.82. Market Value Homestead Credit (MVHC) The TnT Proposed Property Tax Statement combines the tax capacity-based portion with the market value-based portion. For residential properties only, this total is then reduced by a homestead credit calculated according to a formula set by the State (see page 8). In the example of the $275,828 home, the MVHC applied to the City portion of property taxes for a homestead in ISD 196 is $42.68. Only the bottom line total tax, or $739.87 in this example, would appear on the TnT statement. The three components are summarized here: Tax capacity-based tax $ 740.73 Market value-based tax 41.82 MVHC (42.68) Total City tax $ 739.87 4 FREQUENTLY ASKED QUESTIONS (FAQs) When it comes to answering FAQs, sometimes pictures say it better than words. The charts and tables on the following pages serve to answer the questions we are commonly asked: What share of my tax bill goes to the City? Page 6 - Pie chart illustrating where your property tax dollars go How is the City share of my tax bill calculated? Page 7 - Summary of three components of tax calculation Page 8 - Graphic of tax capacity-based tax calculation Page 9 - Determining tax capacity of a property Page 10 - Determining the City’s tax capacity rate How are my City tax dollars being spent? Page 11 - Pie chart reflecting allocation of 2009 property tax for a $275,828 house What other revenue sources are used to pay for the proposed budget? Page 12 - Pie chart of total revenues by source Page 13 - Comparative summary of revenues for 2006 and 2007 actual, and 2008 and 2009 (as proposed) budget. What amount of spending is proposed for 2009, and how does it compare to prior years? Page 14 - Pie chart and table of major expenditure categories Page 15 - Comparative summary of expenditures for 2006 and 2007 actual, and 2008 and 2009 (as proposed) budget. How do my City taxes compare with those of other Metro-area suburbs? Page 16 - Bar chart comparing Eagan with 17 other area cities 5 6 propery Calculating the City Portion of Property Taxes There are three basic components to the City tax figure shown in your Proposed Property Tax Statement: Tax capacity 1) -based taxes This is the more complicated part of the calculation. See graphics on pages 8-10. Market value 2) -based taxes In a 2000 referendum election, voters authorized the City to issue bonds to develop the Central Park area and construct a Community Center there. Bonds in the amount of $13,970,000 were issued in 2001. Bond payments are made from a tax levy that is based on a property’s market value, calculated like this: MV of MV MV-based = X property tax rate taxes Market Value Credit 3) applied to City portion (pertains to residential properties only) Beginning with the payable 2002 property taxes, the State Legislature instituted a market value credit for homestead property taxpayers. The credit reduces the property taxes. It is calculated as 0.4% of the market value of a homestead up to a maximum credit of $304 for a home valued at $76,000. For homestead values over $76,000, the credit phases out, on a straight-line basis, to zero for a home valued at $414,000. The total credit for each homestead is applied on a pro-rata basis to City, County, School District and other components of the property taxes. 7 Tax Capacity Portion of Property Taxes Influencing factors: Property value General Fd expenditures Total taxes to be Debt service generated by Allocation to capital proj. Dakota Cty Assessor levy State aids Other non-tax revenues  X Influencing factors: Total tax capacity Class rate % Development/growth Tax class rate changes available to Fiscal disparities State Legislature generate taxes TIF II II Tax capacity of City tax capacity rate Tax capacity- = X your property based taxes for all properties 8 Determining Your Property’s Tax Capacity Class rate % Property value X Property Class Rates 2008 2009 Residential (both homestead and non-homestead) First $500,000 in value 1.00% 1.00% Over $500,000 1.25% 1.25% Commercial/Industrial First $150,000 in value 1.50% 1.50% Over $150,000 2.00% 2.00% Example 1: Residential homestead valued at $275,828: 2009 tax capacity = $275,828 x 1.00% = $2,758 Example 2: Residential homestead valued at $600,000: $500,000 x 1.00% = $5,000 $100,000 x 1.25% = 1,250 2009 tax capacity = $6,250 9 Determining the City’s Tax Capacity Rate Total taxes to be Total tax capacity  generated by available to levy generate taxes 2008 2009 % change Property tax levy Operating $23,452,749 $ 24,715,937 5.4% Debt service 0 0 - Subtotal 23, 452,749 24,715,937 5.4% Less: Fiscal Disparities Distribution (1,938,889) (2,316,958) 19.5% Net local levy $21,513,860 $ 22,398,979 4.1% 2008 2009 % change Total tax capacity $96,675,119 $ 98,033,942 1.4% Less: Fiscal Disparities Contribution (12,332,367) (13,278,837) 7.7% Tax increment (1,252,503) (1,348,292) 7.6% Net local tax capacity $83,090,249 $ 83,406,813 0.4% 2008 .25892 tax capacity rate = 21,513,860 / 83,090,249 = 2009 .26855 tax capacity rate = 22,398,979 / 83,406,813 = 10 11 12 2009 BUDGET GENERAL FUND COMPARATIVE SUMMARY OF REVENUES 2006200720082009 % Change% of ActualActualBudgetBudget2008 to 2009Total $ General Property Taxes 18,308,965$ 18,213,068$18,961,065$ 20,141,6906.2%72.6% Licenses278,974 273,298264,200 278,2005.3%1.0% Permits974,714 1,348,651916,400 951,5003.8%3.4% Intergovernmental Rev682,903 1,413,9741,313,735 1,173,810-10.7%4.2% Charges for Services1,189,410 1,489,3641,415,400 1,363,300-3.7%4.9% Recreation Charges523,424 713,740947,100 747,800-21.0%2.7% Fines & Forfeits287,711 283,396226,100 280,50024.1%1.0% Other Revenues527,382 623,819569,500 443,000-22.2%1.6% Program Revenues1,250,199 1,537,2081,580,800 1,846,30016.8%6.7% Transfers404,439 433,250494,200 503,1001.8%1.8% $ TOTAL GENERAL FUND24,428,123$ 26,329,768$26,688,500$ 27,729,2003.9%100.0% 13 14 Comparative Summary of Expenditures General Fund Budget 2006200720082009 % ActualActualBudgetBudgetincrease GENERAL GOVERNMENT 01Mayor & Council$ 114,877 $ 124,592$ 129,900 147,900 02Administration 536,253 475,585 498,900 490,200 03Information Technologies 1,039,930 1,080,035 1,221,100 1,287,700 04City Clerk 269,891 267,591 313,300 253,200 05Finance 891,262 938,366 1,062,500 1,075,700 06Legal 385,199 400,074 470,400 457,400 07Comm Dev--Planning/ED 816,476 870,014 892,400 896,300 08Comm Dev--Inspections 958,532 826,643 931,700 965,800 09Communications 405,039 434,550 485,300 447,700 10Human Resources 219,006 219,645 247,600 251,900 Gen Govt Total5,636,465 5,637,095 6,253,100 6,273,8000.3% PUBLIC SAFETY 11Police Administration 661,201 488,700 498,200 Investigations 1,413,449 1,546,900 1,607,400 Patrol 5,746,749 5,996,600 6,406,800 Support Services 2,042,099 2,307,800 2,572,500 Total Police 9,110,628 9,863,498 10,340,000 11,084,9007.2% 12Fire Administration 1,160,891 1,060,800 1,141,900 Operations 345,584 223,300 199,500 Inspections/prevent 149,002 303,600 307,300 Total Fire 1,419,512 1,655,477 1,587,700 1,648,7003.8% Public Safety Total 10,530,140 11,518,975 11,927,700 12,733,6006.8% PUBLIC WORKS 21Public Works/Engineering 1,306,946 1,158,745 1,190,900 1,227,100 22Streets 1,441,983 1,747,099 1,683,000 1,733,800 24Central Svces. Maint. 468,336 532,529 562,100 590,600 Public Works Total 3,217,265 3,438,373 3,436,000 3,551,5003.4% PARKS & RECREATION 30Recreationincl in Parks 1,825,994 2,108,900 1,957,200 31Parks 3,324,818 1,840,842 1,807,000 1,946,200 Total Parks & Recreation 3,324,818 3,666,836 3,915,900 3,903,400 32Tree Conservation 432,925 489,658 471,600 498,300 Parks & Rec Total 3,757,743 4,156,494 4,387,500 4,401,7000.3% GENL GOVT BLDG MAINT 613,381 648,767 663,100 704,900 6.3% 33Building Maintenance Subtotal 23,754,994 25,399,704 26,667,400 27,665,5003.7% 41Contingency--undesignated - - 21,100 63,700 General Fund Total $ 23,754,994 25,399,704$ 26,688,500$ 27,729,2003.9% 15 16