12/16/2008 - City Council Regular
AGENDA
EAGAN CITY COUNCIL
E+4 Afif II UN[CfPAL CEAfTER BUILDfNG
DECEMBER 16, 2008
6;30 P.lld.
1. DOLL CALL AND PLIED E OF ALLEGIANCE
1.1, ADOPT AGENDA
1tt, RECOGNITIONS AND PRESENTATIONS
IV. CONSENT AGENDA
(Consen t items are acted on vMh one motion unless a request is made for an item to be pulled br di8cussion)
A. APPROVE MINUTES
t} B. PERSONNEL ITLIMS
,if9
C. APPROVE Check Registers
D. APPROVE 2009 Enterprise Fund budgets for Public Utilities (Water, Sewer, treetlighting, terra
Drainage, Water Quality), Cascade Day, and Comm unity Center Funds
P 19 E. APPROVE .2009 Special Revenue Fwid Budgets for Housing, DWI Forfeiture, Cable TV Franchise
Fees arid E-TV f=unds
3DF, APPROVE 2009-2013 General Facilities Renewal and Replacement Improvement Program and 2009
Budget
G. APPROVE 204 9-2413 OIP Part II Vehicles and Equipment and 2009 Budget
H. APPROVE Senior Citizen Special Assessment Deferment Application - Parcel 10-16700-480-11 J
Project 953 (Cedar Grave 1 ~ and 2"0 Add Man - Street Overlay and Utility Improvements
f 1. APPROVE Process for Implernenttng and Funding Other Post Empbyment Benefits to Meet
Requirements of the Governmental Accounf n Standard Board
- , J. ACCEPT Bid for the Sale of Radio Equipment
Lv AUTHORIZE Application of a Grant from the MetropcJitan Regional Arts Coun6l for a Cornmunity Arcs
rant
l k-, APPROVE Change Order #3 far the Civic Arena Mezzanine
V,St7 M APPROVE Contract with Blue Cross Blue held for f=itness on the Road
N. AWARD Contract 09-03 for Northview Parr Field Lighting Replacement
O, APPROVE Tobacco License for David An sari, Ansafi's Mediterranean Grill & Bar, 1960 Rah ncliff OLO
P. APPROVE Renewals of E isting Liquor licenses for 2009
c C , APPROVE Oro-Sale Liquor, Sunday License and brew Pub Off-sale Malt Liquor License for Granite City
Restaurant Operations, Inn. dba Granite City Food & Brewery located at 3334 Pilot Knob Food
R. APPROVE On-Safe Wine, Sunday Wine and 3,2 Percent Malt Liquor (Beer) License for Cafe Ghili
APP ppers USA LLC, dba OaM Chili Pepper's located at 1282 --A Town Centre Drive ROVE On-Sale 3.2' Percent Malt Liquor (Beer) License for Village Douse It, Inc. dba Que Viet -
Village House located at 1272 Town Centre give
f56 T. APPROVE Change in Management on the 0n-Sale Liquor License at Greer: Mill RestaLrrant located at
1940 Rahncliff Court
S` U. APPROVE Change in Management on the Off-Sale 3,2 Percent Bait Liquor (Beer) License at Cub
Foods located at 1940 Ilff Lake Road
V. APPROVE Change in the ManagemeriI aft the Off-Sale 3,2 Percent Malt Liquor {Beef License at
Rainbow Foods located at 1276 Town Centre Drive,
19.ce W. APPROVES Change 41 Management on the Off-Sale Liquor and Off- ale .2 percent Malt Liquor (beer)
License at Sam's Club located at 3035 Del}mafk Avepue.
X. APPROVE 2009 Tobacco License Renewals
Y. APPROVEE 2009 Trash Hauler License Renewals
i . APPROVE 2009 Free Mainterra€1ce Contractor License Renewals
P AA, APPROVE 2009 Keflnel and Pet Slop License Renewals
B. APPROVE Hirai Planned Development and Fifral Flat for Venstar
CC, APPROVE ,folni Powers Agreemeflt with Dakota County CDA to Provide Staffing Services for
Processing of Hoes€r1g Improvement Area Applications
-7D DD. APPROVE Final Subdivision for Red Pine Crossing,.
EE, APPROVE Amendment to Purchase Agreernu~.nt between the City and the Commii rlity Development
77 Agency for sale of Gold Trail Property
FF. A1,PROVE Wetland Health Evaluation Pfogram Joint Powefs Agreement
GG. RE FIVE Draft Feasibility Deport for Project 980 Hampton Heights[Stoney PointlBlackha k Gien
` Street Impfoverrrents and Schedule PubIEC Hearing for January 29, 2009
HH. RE EIVE Draft Feasibility Report for Project 1000 Grace Drive Street Improvements and Schedule
Public Hearing for January 20, 2009
Q S II. RECEIVE Draft Feasibility Report for Project 1002 Pinecrest of Eagarr Street Improvements and
Schedule Public Headnq fof-January 29, 2009
1°, J1 APPROVE han e Order No. 2 for Contract 08-08 { 3ty-Wide Trail Irnprovernents}
f, j~ K K- APPROVE 2005 Consulting Engineering Rates
req LL. APPROVE Correction to Final Assessment Roll, Project 953, Nicols Road I Nancy Circle (Street
Overlay, 4235 icds Road)
RUIW APPROVE Hnal Payment and Authorize City Maintenance of Contract 08-12 (Coventry Pond
Neighborhood Rain Gardens)
C W APPROVE Change Ordef No. 1 for Contract 08-02 (Lone Oak L€ft Station - Sanitary Sewer
Improvements
q . ACCEPT Bids for Equipment for E-TV Studio
PP. APPROVE Contract to coordinate acrd manage the 2009 Ice Show at the Eagan livic Arer*
00. APPROVE 2009 Eagan onvent+on and €sltors Bureau budget
Z RK APPROVE Development Agreement Extenslon for Protect 05-N, Oak Hills Church
SS. APPROVE Body Art Establ6hment License for Leroy ,forces (The Canvas Tattoo Studio II), 4130
Slackhawk Road, Suite 114
V. PUBLIC HEARINGS
f A. 2009 FEE SCHEDULE
P. )_NpB- 2008 (Payable 2009) PROPERTY TAX LEVY
C. 2009 GENERAL FUND BUDGET
D. 2009 CEDARVALE SPECIAL, SERVICES DISTRICT BUDGET
E. VARIANCE - Craig Wagenkne ht - A Variance to the ma MUM b0 lding I lot coverage ratio located at
4338 Jennifer Court on Lot 5, Block 2, Lexington Pointe 9~h Addition in the Nw 1/4 of Section 26
F. PROJECT Igo- 975 Avalon I Burnside Avenue Street Improvements
}'l S G. PROJECT No- 977 Robin Lane treat I provements
tA01 H. PROJECT No. 973 Windtfee Additions Street Improvements
- f q 1. PROJECT No. 975 Marir a Drive I Sherman ouft f Norwest Court Street tmprovernents
J. VACATION OF EASEMENTS- United States Postal Service
Vt. OLD} BUSINESS
Jx*_5~ A, MASSAGE THERAPY LSTAELISHME NT LI L N 6 E - Consider f=indings of East far the Revocai ion of
Massage Therapy Establls#irr7ent License for Li Li, New Star Massage. 3908 Cedar Grove Parkway-
MASSAGE THERAPIST LICENSE Consider Findings of Fact for the Revooatlon of Massage Therapist
License for Shufang Wang.
Vtl. NEW BUSINESS
. A, R E ONIN , VARIANCE, ONDITIO AL USE PERMI`C ANN) FINAL PLAT - US PS - A Rezoning of
approximately 92 acres from BP B siness Park to 1-1 Limited Industrial, A Vadance to exterlor building
surface material ordinance for a detached storage # uddIng, and a Conditional Use Permit to exceed
Impervious ooverage in a Shoreland District and a Flnal Plat of approximately 92 acres located at 3155
Lexington Avenue South in the E of Section 10,
Vill. LEGISLATIVE I INTERGOVERNMENTAL AFFAIR UPDATE
Ix. ECONOMIC DEV1ELr PIMAENT AUTHORITY (There afe no items at tl is time)
X. ADMINISTRATIVE AGENDA
Xt. VISITORS TO BE HEARD (for those parsons not on agenda}
Xtl. CLOSED SESSION
X111. ADJOURNMENT
City of Eapn
TO- HONORAEiLE MAY OR AND CITY COIF' NCII, NIT:Nli3RR
FROM, CITY AD INISTRATO 11EDGES
DATE: DECEMBER 12, 21348
CTBjEcr: AGENDA INFORMATION FOR DECEMBER 16, 21348 CITY OU C"1L 11+1FETIN(71
ADOPT AGENDA
After ap c)val is given to tixe DccembeT 16, 2008 City Council agenda, the following iloms aye
in o rdvr Cur consideration.
I
Agenda hil' n'nadon Imo
Dece bx !r 16, 2.008 Fagan City Coaticil Meeting
CONSENT AGENDA
Thy #ollo-vvir iteins referred tG as consent iu~ins rNuin-, one i motion by the City Council, I f the
City C uuncil wishes to dismiss any of the items in fordier detail, tfio items should be mniovcd
from the Consort Agenda and placed under Old or New R-u,siiness unk&,; the disf:assion irquired is
brio r,
A. APPROVE MINUTES
ACTION TO IRE CONSI ERM-
To appawe tht~ mhxu s or thte Dt!cember 1, 008 City Council meeting and the minutes
of the December 8, 2008 Special City Council meeting as presented or fnodif ed.
I
ATTAC'YML++' N TS-
* Minces of the. Dccemhcr 1, 00 regular CHly ['oupui1 meeting are clo d on pages
through 77
* Minutes of the December 8, 2008 Special City Council meet are e nclosod on pages
tiirax~n
IV1€IN lJ'1'l~ OF A RI!;C:#Ji,Al2 EE'f ING OF THE
EAGAN CI'T'Y COUNCI L
Eagan, Wthinesn€a
December 1, 2008
A Listening Session was field at 6J)G p.m. prior to the regular City Cmuic11 tneoting. Presont were M ayor Moguirc,
Coancilnienibers flieids, Tilley, Bal kmi and Ilansen. 'T'here were no visitors who wNhcd tea bo heard-
Aregu€ar meeting oft€rc Lagart City C.oundI was lie Id on Monday, December I, 2008 at 6.30 p,m_ at t€te !~alin
Municipal Center. Present were Mayor Nlrrguire, Councilmembers I+ieIds, Tilley, Bakken and Han~cnn, AiscI Fn-Q." ent
were City Adininistrator Tow Hedges, Coin tnunity Development IJirector .l o€ v HohwBtciri, City Plan nor Mike
Ridley, PublicWorks DirectorToin Colbert, City Attornty Mike Doi hcrty, and AdinfnJStrative Sccrt-Lary 1 Dcputy
Clerk Mira Pepper.
AGENDA
City Admin>sftatox Hedges noted that an additional public hearing (Item 11) world be added. He noted c€3angcs
render personnel iteins. There will be a closed session to discuss the Joey Browner lawsuit and the land Car al um
dosing.
Counci€meniber laiclds inoved, Co ca€inember Bakken seconded a inot ion to approve the agatda as amcndcd.
Aye: 5 Nay: 0
ELF.COGN ITIE?NS AN1) PRESENTATIONS
Nancy Bailey, Central Mahiteiiance eAvisor, was recognized for being awardcd tksc Supcrvikor of tfioc You by thQ
Minnesota Public Works Association,
C[bNSENT ADEN DA
City AdministTator Iledges noted that the positions for the E-TV Studio had been approved at a prcviouq trreedng,
themfbre would be. deleted from the consent agenda. Ile failher noted the addition of an jrom to porsonnoI 'snorts,
Counc€bnamber Bakken moved, oanci]member Tilley seconded a motion to approve the Consent Agenda as
amended. Aye:5 Nriy:0
A. It was reconimended to approve the ininutes of the r ovomlicr 18, 2008 regular City ( ounciI Fnuaing
as pmie-ntcd.
B. Persorinelltnus
1. It i;as recommended to approve the hiring of Davd Ba11ly, ,iordan Fags, Nlek 1)6huclz, j4rfin
Opsahl, Derek Itodischiller, Killy Power, C lirstophor To#€, € avid F€iogo, Brad f aborkurn, Ky€c
Stevenson, Joe Came and Ryan Blake as season@I part-true winner rcercation lcadcrq_
2. It i;as recominended to approve the hiring of Ryan Marks as A part-time winicr rccrcalkw
leader/recreation official.
3. It L "ms recommended to approve die hiring of Keith Wallace as a part-brine recreation official.
4. It was recommended to approve the hkiTg fCory Anderson, Annie chindt, Scott Wobsc€ra]1,
Daniel Knight, Sarthak Mishra and Jay Winger as seasonal Building Attendants I tit tfre C1vlo
Arena,
5. It was recommended to end the employment of probationary emp €oyee f telen Wing from Elie
('•{1m3nuuity CkmteT,
It was Tecomrner+{W to ratify the check regjsters dated November 13, 2008 and November 0, 2008,
D' Item war, removed fi-am agenda,
F. It was reC0muier ded to aprw Svc. ivpo vals of Qxistbig liquor licenses for 2009,
F. It w2is reQoTnuiendW to apTwovc i-cmQ vaN of tobacco licenses for 2009.
{I_ It }ism reccrMn1endWi to al,proyc i-QnQwa€s f«w b-asb hauler licenses for 2009.
l-I_ It wa,s ruccemrncnded lo approvi. renewaN ftrr tree muirtenap" ~xintractor bceuses for 009.
City CouncH incites
DL,Qt!mbor 3, 2008
f'aga" 2
It was reconnnendecl to approve renewals for pet shop €icengf-q acrd kennel Iimnses FoT 209.
I It was recomineuded to approve a pigeon license rortewaI €or Fric Drcnc:lchahn,
K. It was recomineude€1 to approve progn-un alternatives for ins lu4iton in the City's FY 2009 Community
Development Block Gxaut (CDBG) Application and adopt Resolutiura apTA-caviylg fut)dhig application
request
L. Itenr reproved frorn agenda.
M. Item removed from agenda.
N, It was reconuneuded to receive the Draft t<easihi€i€y € epurt for !'rojuot x}79, (Fagandale l 1 u ay Laka
- Street Improvements) and schedule a pahlic hoad rig io ht, held tin Jan oary 6, 2009.
0, It was reconimended to mceivo t€rc Draft Foasll7iHty Ropoil. ftrr PT-gjeel 979, {T &May Lake dills I
Liirr€cn Additions- Street Improvements and whoduIu # public hctiring to he geld on January 6, 09,
R €t was recommcnded to receive the Draft Fcasil7iIiLy Repot for T'-qiec:t T(ft, ( Mali Ridge Drive -
Street I3nprovements) and schedrfle a public bearing to bo hcld ota January 6, 2009'
Q. Item removed fronr agenda.
IL It was recommended to approve the fina€ payment for Con kract 08-63 (0tywide Street Qveriays) in
the aluount of $115'118,94 to Bitum111 us Roadways, Inc. and accept the improvements foT pe3petual<
City tnalntenance subject to warranty provisions.
S. It was recomineuded to approve a CcTrectionto (Safari !states- Street Overlay €mprovemera€x},
T. It was recommended to receive the Draft Feasibil ity Report for Project 82, (SL. FraneN (xxls 0'11 !
Duckwood'ftaii - Street Improvements) and schedu€oa public € caring on .1anuary 6, 2W9,
U. It was recommended to Approve retaining a csa3rnotor for Eagan MiAncvs News.
2008 RPsinFNTAI, SURVEY RESULTS
A presentation was given by B i Morris of Declsion Resources, Lid- on Lhc 4igni scant findings korn the 20(x8
residential survey.
~'ETl3I.iC .1~~'AI~.IIYCS
PR{DP(? E1) B[tMrET AN D PROPS RTV TAX IXVY FOR 2009
TRUTH-IN-TAXATION HEARING
City Administrator fledges discusses the }proposed 2009 General Levy and Gcnera€ Fund RudguIs, A Powk~rT'oint
pivaentation vim given.
Mayor Maguire opened the public hearing.
Two ci#izeus asked € uestions in regard to tax €ncr'enient financing, property laxc,s and uncrgy ct~ sts in thL budg ,
Staff responded to the questions.
Thtwe being no further public comment. Mayor Maguire turned dismim ion ba-ek to the Co unu i l-
ei 51incilmember Fields moved, Corrncilmeniber Tilley seconded a motion to c€ose the pubI1c hoad rig and set tbu
2009 Crr Lnerml Fund budget causideaations for the Decerriber 16 City Council ineeting. Aye: 5 Nay, 0
C:ouneiImumherTj€tey mi)yt!d, CouncilmBmFw- Hnnsen secoa dt!d a motion to close the public hearing and set the
2005 C:cdarvalc Spec:iul SQrvicQs District (5S D) levy and bodget considerations for the December 16 City Counc;€
it cefing. Ayc: 5 Nay: 0
Isli`'I`H1,CA1'ION OIL DELIN iDENT WLLED CUTTING 01LES
City Adrrsinlstr for Mi dges di~cuxsLd this ltcrn, niAirig that at the November C, 2008 Carrucil meeting, the public
€reoring was hold, hnwcvur, IaLcr it was d3 u}v4FUi that proper notice did not appear in the City's legal newspaper.
City Council Minutes
December 1, 2008 Page 3
Mayor Tvlagrsire opened the public hearing- Thurc hcltag Tits comment, he c€cmed tht! heariri and twined discussion
k to Hie Council.
Couanuilmcr hm- Hansen mood, Counc i Im om bor Fic Ids, seuondod a motion to approve the final as-sesanient roll for
dulinyucni weed cutting biHs and authorize itq ecrLifiCali on t« Dakota County- Aye: 5 Nay. 4
I'ROJFCT 9F3, CEDAR OROV1K Is"' 2"'' ADDITIONS
STRE)FI')[` VERLAY AND UTILITY )f I4 PROVEM1NT
)FENAL A E SSi► ENT HE, ING
Ciky Admini,s0-ator HLdgres introducul thiq lt= regarding 111c fin4l aswcs tmcnt ro11 fcrf Cedar &eve 1and a
Additions slrea overlay and utility imprtwcmcrotx- PuhIic Works DiTeQhw Colbeitgave a statf report.
ayor Maguire opvmud tiro public ht'aring- There hcing no pubic comment, hu closed the he:ariTig and tumed
dlscuwsion hwc to tht: CounciI.
Ccrunui1TnL bFr Fit! I& rnovtui, Counc i Imcm bur Bakken wounded a rnoticm to approve the Final ssessmanf Roll fcLr
Project 953 ({`edErr Grove I IL and 2"d Adds loin - Sired ovt;rlay and LltiIity ImpT- avcmcnts) and autrntrai-r,c it.,
ccrdriuation o Dakota County for coIIcction - Aye . 5 Tray' 0
PROJECT 972, LONE OAK I WATER AREA TREET IMPROVE, W, T,S
City AdmiTikwator Hedges irtiradu=d this it= rc Tiling Leine Oak / atea~ strea improvcarteTits. Public Works
Dircolor { [ifficri pmvidud background inforrnakhmi regarding s€rc:eL impmvemQnts qchixir11i:d Jcir 2009, Assistant
ULy Kngitrccr C,i1rc1Qr gave a stan'rcptxt- Dirmlor C oihLcrL nested tf at two letters of o4iectiork have been received
fnpm propLx rLV uwnc.]~ ftt woofd ht; a,tscxsud-
ayor Magoire opmed the pubk hearing, Then. hcing no pubisc coarr nnt, he closed the hearing and turned
discuwdon ~7i3 to the Cowl0l,
Counti I mcrnhcr Bak kL n me yud, Coancilrr:cmber l'€Jlcy xetinded a MoLicm to approve Pro'jaut 972, Loot! Oak f
Walem (StrccL €mprovernenLs) a% Pnnctetcd and auEhorizc- tho prcparalion ofdetaiILd pJ#stw and .91weifiuatioTj&
Ayc: 5 Nav_ 0
PROJECT 974, WASHINGTON DRIVE 181 STREET 1 FEDERAL DRIVE
S'1 RERT IMPROVV1k'1)€+NT9
0Ey AdrniTi ktraLuT Hcdgc s intraducud thus iwm regarding ;Ircet improvewrnts for Washirr€4un drive, 81 Sheet and
Fedcral Drlvc, Awxixtant City I"ngincer Gorda-gavi; a staffre-port,
Mayor Magu€rc opL
nud the pub Iic hearing. Thcrc being no public comment, he c1owA the huadng and turned
discussion back to the Carte€1.
Co€ancilntentber Ieields inoved, Counc 1 Imember Bakken seconded a motion to approve Projoe-E 974, rsshingtorr
.hive 181" Street e' I+ederaf Drive Street h i~Dveineitts, as presented and aurhorirc r ie- preparatlon coE delaiicd platys
and specifications, Aye: 5 Nay, 0
I'RC1 EC 1' 1001, OYI'ERMAN DRIV1 STREET IMPROVEIV ENTS
City Adniuiistrator I ledges iutroduced tins item red irding street iniprovernents fo3- Opperman Drive. Assistant City
Fit&eer Corder gave a staff report,
Mayor M agi&e opened the public hearing.
0Ly C:oUTICil Minutes
Dewmbcr t, 2008
Pagc 4
Deem Rircligatter, propeity owra er at. the corner «f Oppurman and Argouta stated that lie is opposed to any
assessment that he may have to pay, g*i ven the commercial prWeities that use Opperman Drive and the Ira rfi c Lucy
D Lrate,
ThL,rv being iio further pubic cwnmcn h uyor Maguire closed the heoring and turned dimission back to the
Council,
Coiinci€member Fields moved, Coimcilmember Bakken seconded a niotion to approve project 100 1, opperman
Drive (Street Improvements) as presentod and autliorizet€ie preparation ofdetai€ed plans and sped ficationq-
Aye, 5 Nay:0
PRM EC T 1003, MLLE t.ENTIAN ROAfl NTRFPT fMPROVF FLATS
City Administrator hedges introduced this item ivgardir Blue Gentian Mond street improvements. Assistant City
Fngineer Crorder gave a stiff report.
Mayor Geagan opened the public hearaag. There being no public comment, lie closed the public hearing and turnod
di-whj-s6on barb to the Council.
CounciImember `)"i€ley moved, Counc iImomber Hansen sec011ded a rirotioia to approve Project 1003, Dune Gentian
Ruad (street Improveineaits) as prewnted and aiathoxize the preparation of detailed plans. and specifcatiolis. Awe- 5
Nay: b
BLUE GENTIAN CIRCLE - RIGHT-OF-WAY VACA"I'10N
City Adniiuistrator Fledges introduced this item regarding the aniended vacation ofpub€€e right-n# way kjiow ells
Blue Goutian [circle, Mayor Magii ire opened the public hearing. Pubic. Works Djroolor C.oIbort gave; a staff rLpoil,
Mayor Maguire opened the public bearing. There being no pub€ic con) mont, he closed tho hearing and turncd
discu-ssioa back to the ouucil.
C omicilineinber Ilansen moved, C'ouuciluiember Tilley seconded a unction to approve the anitn ed vacation of
public right-of-way known as Blue Gentian Circle and authorize the Mayor and City Clerk to execute a I I related
documorkts. Aye. 5 Nay:0
OLD BUSINESS
`I'nure were no Old Business itenis.
€ EW BUSINESS
FIANNEDDEVE,LOY I*TAN11,I11ilMLlxT-FIOLIDAYSTA'IIONSTi REN
C€ y Administr4tor Heclgf:s introduccd €hk item reg4rding a Planned Deavelolament Amendment to add a dynaanic
mcssagc panel to thti 4xWing lief,-sE Tiding sign, at 2066 Fawn Woods Drive. City )-Tanner Ridley gave a staff
report.
Dave Edquist reprcwnLing Holiday Slationdores was pregont it) answcr questions afthe Council.
Discussion was held =d CiLy C ouncilmembcrs shared their concerns with the ~i7e /proportion of the proposed reader
board. I€ wat Ihu Lon,,,Qn%us ofthe CounciI and applicant La uon€inue cons3derat}on of this item to allow h=oliday
Stadonsiores add hional time tta reconsider the dcSign of Lhe dyn4mic reader board.
Comicilimember'llIIcy moved, Comic€€mcmber Fic€di sccon&d a motion to ccmtingie com0duation ofa Plavned
Development Anicnc€rcwra to add a dynamic mL sage panel to €hc existing Free-wtanc141g sign at 2066 Fagan Woods
L
City Couneii inures
Deownbcr 1, 2009
Page 5
Drive, legally riesciibed s Lot 1, Muck 1, AAanie} C'(srnnjcrRw l1` AddiEioji iu tho E Yi of Section 4, to the January 6,
2009 Council meeting. Aye, 5 Tray. 0 '
U I LATIV J INTL, RG }VERNMI LNTA 1L, Al+'FAIRS UPDA'1rE
City Administrator Iledges cliscm w d the cca noynic stimulus infrastwcture funds. Public Works Director Colbert
di scasxeti funds that may bu madc availah]u ihr{ ugh NDOT for in i-astructare projects. Ile discussed two pn ~kGls
in t1w City that could possibly tiuaitty tier the fuTiding. i~wther discussion is to be held at the City omicii Goa Is
tte~~at,
At 9:47 p.m. the regular City Council inoWirig was wQessed to inunediateiy couveiie a meeting of the Economic
Development Auffiority.
At 9'5 1 T'},nl_ the Tegular City COUnCi€ FnQf ting W4S rcconvenvd,
ADNEMSTRATIVJ, AGENDA
{.{?L3nuitrP umbLr 1-'1`s ngcn jNcuvwcd Lhc pomibiIi€y o C a snow rcrnoval ordirl mw amu4m.ua Courwil directed the
E:Lwo Lis the Public Works Cornmitteu-
Counciimemlp r Bakken di-ww,sod infarmati(in and rnatcria€ that be brought back tom the National League ofCitles
Conlercnce that he other City CQUD61member5 recimtly attended in Orlando.
VISITORS TO BE HEARD
There were no visitors who wished to be heard,
ADJOURNMENT
CounuiImember Bakkeii rr+ rveci, CmAnciImcmhfc r Hari im 4mindixt a moticai to adjourn the ineetiiig at 10;OQ p.m.
Daic Adminiw#rative Secrc#ary 1 Deputy Clerk
MINUTES
SPECIAL CITY COUNCIL MEETING
MONDAY, DE CEMBER 8, 2008
5:30 P.M.
EAGAN ROOM - EA{7AN 1x3NIC IP A 1, CENTER
City Cour;cii r~~ r~l~ers pros t: Mayer Maguire, Councihncinbcrs Bakkcn, Fields,
Hansen and Tilley.
City staff ffe,,ent; 0(y Admitiistra(or Hedges. Director of AdminiArative Services
VainOvt r64,e, D fixedor of Curumuuic atior~s GaiTi soil, E-TV Supervisor Jeff 0agstad, City
F.ngiy~eer Matthys, Public Works Director Colbeil and Chief 1,71nancial Officer Tepper.
1. ROLL CALL AND AGENDA ADOPTION
The Mayor called the mecting to ordor.
Councilmernber• Bakken moved; Councihnembcr Fields seconded a motion to adopt the
agenda as presented.
Aye; 4 Nay, 0 (Coun6lrntmiber Ti]iey no€ yet present,}
Councilnicmber• 'I'illcy arrived at 5:42 p.m,
11.2009 E-T RU'~DGET
C.`iky Administrator Iledges introduced the item, noting that on May 13, 2.008 the City
Council gave direction on a desired location for a new cats munity television studio because ifs
joint lease with the City of Burnsville at the previous sludio was set to expire at the end of
Dc crnbor 00 , Hedges added that on .duly 15, 2008 €ht- City Council approve l the
Mc orandum c>€"[. -nden,(anding with Thy mwin Reu€crs Corporation to build a new Fagan
televi,,ion F-TV public ac:c-ess Audio on their corpor e campus and a separate lMemorandum of
I.hidtrsW dingr with Burnsville to govern the sharing of a mobile production van, and a division
of equipmcnt from the old facility. Fledges summarized the proposed 2(H)9 F -TV budget,
Communication Director Garrison and E-TV upervi )r Ongsta resp(_mded to questions
ofthc City Codicil regarding the projx),,ed budget.
The City Council directed the 2009 E-T budget to the Dec= ber 16, 2008 City Council
lntceting for formal consideration.
III. PRESENTATION ON BAGAN RAIN GA"E NS
City Adndriistra r IIedges introduced the item noti rig that in 3une of 2007, the City
Council approved the 2008 - 2012 Capital- hjaprovcmcnt Plan C:IP) for PubI is Works
Iirlrastrucwre Part III, Itedges added that this is the first C I P that included water quality
,special City Council lv9inutcs
Doccinher 9, 009
Page 2.
improvements as kart of the five 5) ycar pro grani that typic ly addilesses strect and -lit iIity
improvement",
City Engineer Matthys provided a summary crC the rain ga-rdt n program that has been
implemented in the City of Lagan as part of the C'tP, latthys noted that 2 i rain garden locations
now exist in the City of Eagan. M r. Matth s zind Barr Engineering consultant. JE=rcd RozarnuiAi,
provided a frese-niatioin oti the purpo and 01-eoiveness of the rain gardens.
Tire 1~ agau City Ccuncil, discussed the rain gardens and suggested w Bible education of
t13e p€ blic. tlu)ough the City of Eagan newsletter regarditxg work that residents could do via
independent landsca ing that we uId provide (lie su~~e or similar benefit as rain gardens.
IV. FUNDING OF O'1'H E R POST EMP1 OV <T'NT I#T~N 4 FITS PLI3)
City Administrator Hedges introduced the item -no irig that since the financial audit that
was completed in De mhei• of2003, and Q)ntiuiiii with all Subsequent audits, the City's
independent audito"i have been work4ig with staff regarding the Govcrnrmmt Aocounling
St,andard Roaxd A.SB work on development and implemcntation 0f new as cA)} .tnting standard s.
related to the reporti of Other Post Employment t3cnelyts ~OPFR),
Diivctor of Administrator Services V iOverbekte provided a summary ofthe odc that
fias been done ovt~t the past live years with. regard to OPEB. VanOverbeke provided a ,ummary
of'the new (TA B standards, and provided public policy questions and apropc>sed l'an.dir plan
161, the City Council's consideration.
The Cit CounciI diseussed flue tec,oniuwudations of gaff and directed that the foIIowijig
action be inOuded on thte flecernbe~r l City Council agenda,
To approve the following implementation steps and funding Boa. Ices fc)r Other Post Retirement
Renefits OPEB) to meet the requirem4~nfs of ibe Govt-rm-nental Accounting Standards Board
(GASB).
larrpleriientation Steps,
1, Set up a trust using the Public Em loyoc Redrurnv n t Ass;ouiation as the
Administrator and the State Board of lnvt sAmtmts for investing the mist assets.
'l'abs the necessary steps internally (o use the trust to process premium payments
and to retain the neces ty ccrosul(ijag services to meet the GASB' Statement
reg6renients.
2, Use Pity resources to finance the Unfunded Actuarial Aecrued LiabiIity and to .
pay the 2008 and 2009 Normal Costs.
. Transition to operating dcpEutments paying the 4nnual Normal Cost for benefits
related to c tiployccs by de ar#tricrit nvet i~,d o 'trine, The Benefit Accrual
Fund would contribute 125,000 to aW thte Norte Cost in 2010 and cnntinun- a
oonlribution declining by %25,000 per year, ending in 2014 with a $25,000
c nuibution. As tf3e Benefit Accrual Fund contribution deciities, the, operating
departments' contributions inerease until the oNrati lag departments are paying the
full annual Formal Cost in 2015.
pcchd City Council Minutcs
Dcc,ember , 200
f age 3
4. incc opcrating departments would he ayiug for future benefits on an on-going
basis, the City police oCrequi-rins#uff'vacancies to accumalate funds he
diScoi-WimuA after all lbe related vacancy requirements ct me-n(fy i11 place bave
been concluded.
Funding Nlaw
76tal Funding Uses;
:Actua€ial Accrued UAMty' 441
2008 Normal Gast 161,591
`2009 Normal Cast 161 ,591
Tata€ 5,089,623
Resources:
Advanced From General F6nd, $ 'x,778,473
Benefit A=rual Fund 2,311,150
sk Management Frond I'DWO
5,089,623
The total dof1ar amount transferrod to the trlLM nia lie a juskcl per additional advice from the
City's auditors to eta,, are proper aQ,.:owidng acid reporting for the fiscal years in-voIved.
Adju tme,;ils will be made, tlu ou the, Beiaefrt AccraaI Fund as ncc ,;sary.
, OTHFR BUSINESS
Mayor Maguire noted a recent. article €11at alrpt-a~.ed ill e Pioneer Press -Ccgalding
difficu[tics that residential builders are liaving in Ibis economic climate.
L VISITORS TO BE HEARD
There were no visilm-, it) be heed,
VU. ADJOURNMENT
ouncifmcmber l{icId mowd; C'ounciImomber BAkt i seconded a motion ad.journ the
meeting at 7:20 p.rn.
Aye: 5 TAIay; 0
Agenda Infomiation Memo
Deco her 16, 008 Eagan City Council Meeting
B. PERSONNEL I'T'EMS
Item I. Seasonal Part-time Wintcr Rexreatioa Leaders-
ACTION TO RE CONSIDERED:
To piow the hiring of Frio N-ndquist, Troy Mattson, . oydya Michaud, Rota opDeLinde, Mike
M -,dig, Jason Wheeler, inceaxl Cirlsou, Kevin SWvexison, Mike Filers, I obt rt l ydberg, kmnifer
cheeneckcr, Josh Garcia, Marley Webber, Nate Jones and Erik Larsen as seasonal part-time
vdnter recreation leaders.
Item 2. Seasonal Part-time Recreation OfIFcials-
ACTION TO BE CONSIDERED:
To approve the hiring of Dave. Allen and Din Shugarts as seasonal }part-time recreation officials.
Itcm . Seasonal Part-time Building .Mtens anU I/ Civic Arena—
ACTION TO BF CONSIDERED:
To app rove the hiring of Hanna olIner, Lucas Olson, Tylor Larldn, Megan ConnelIy, Awtin
Bailey d Phillip IIalvorson as Season a] part-time BuiIdiiig Atte-ndants I at the Civic Arena.
Item 4, cmwnal Part-timie Bulk king Attendant III/Civic Arena--
ACTION TO BE CO SIDE IED:
To approve the hiring of Alan Laumeyer as a seasonal park-time Building Attendants III at the
Civic Arena.
Item 5. Seasonal'Part-time Manager-on-Duty/Civic Arena—
ACTION TO BE CONSIDERED:
To approve th.e biritig oF John Krocnig as a scasoniI part-time Manager-on-Duty at the Civic
Ai~enn,
~I
Agenda Info ation Merno
Deccrrrber 16, 2008 Fag;rm City Council Meeting
Item 6. lnsurancc Rates
ACTION TO HE ONSIDERED.
To approve the 009 employer contribution to medical insurance and dental insurance premiums
fbi, owi-c o1kc[ivc bargaining emp] oyees.
C'mtr buiions are consistent with the 2009 Collective Bargaining agreements previously
se~tiec~,
ATTACHMENT:
F,n0fased on page is is a cosy of the 2069 insurance rates for both city and employee
contributions to prerniumis,
Item 7. Mileage Rafts
ACTION TO BE ONSID RED:
To adopt the I S -rnileagc rate effective Janua -y 1, 2009. The IRS existing rate for 2008 is 58.5
c Buts per mite, Should the 2009 rate change, the City's rcirnbursement will automiticall ad.just
to the iiew rate.
CITY OF EAGAN
Insurance hates 00
City and EmPloyec-Contsributengs to Pr'entiu ms
FAMILY COVERAGE
nip,
lo L... .ont.fF'::::::_
- s
Family 945.40 # 296.78 1242,00
-Medical
Family
Prewnlative 42,00 -{l- 42.00
Dicnlal
~:_::::~~ciiuc4il~lc.:~_°~~.__
Family 728.00 180,00 908,00
Medical
-
Family
Prp'ventative 42,00 0.10 42.00
D tl
.
B
Account 259,00 0,00 1 250.00
SII IlIt~ COVER ACE
u6
Single 681.25 32.75 714.00
Medical
Single
rrev -lWive 1335 f - - 13.75
f
Dental
Em'plo.... c.;,. .=__.-To€al..':::. :
De....Wble::::
Eiif1 -
Single 521,00 -0- 521.00
Medical
Single
Preventative 13.75 -0- 13.75
Dental
VEBA
Account 125.00
Lkpfbrrwf[i -fined H.U919ns =it rates 09
Agcnda Infoi-nation Mcmo
December 16, 2008 pagan City Council Mccting
C. RAT] FY (:REC RE(irlNTRR
ACTION TO ICE C T IDE RED-
To ratify the check registers dated Iovemb-or 27, 2008 and Dcccmbcr 4, 2QO as presented.
TT I MENT -
• Chcek registers €latcd November 27, 008 and Dccember 4, 00 arc encloscd without
gage nutnbc1•.
Agenda lnfortuation. Memo
Dcce bcr € b, € 08 Eagan City Council Meeting
i
D. Approve Proposed 2009 Enterprise Fund Budgets for Puhlie Utilitics (Water-,
anitaq Sewer, Sfreetllghfing, and Storm Dra inaagvV4'aatcr Quality), Cascade
Racy and Community Center.
ACTION TO BE CONSIDERE D:
I
Approve the proposed 2009 Enterprise Fund budgcts for Public 1)tiElies (Water, Sani wy I
Sewer, Streedighting, and Storm Drainagcl ater Quality), Cascade Ray axud the
Community Center,
FACTS:
The City Cmicil re6ewed these budgets in Septe caber; no chi urges ttj the
e pera=i bavt- bt-ein rt 4de si-t-,e (hen,
User fees suppoil these budgets.
ATTAC IMEN 1
Pnelosed on page Ap- is the, € uhlk IIWid Fwd revenues and expenses
su1LLyI aryt
Enclosed on page is the Cascade Bay l;-tand ivvcnuc and cxpen es
snnumry.
+ Fmlosed on page J is the ornrnwiity Center Fund revenues a expenses
sniraxry.
Public Utilities Fund
20#9 Budget
Revenue and Expense Summary
Sanitary Street Storm Wager
Water Sewer Lighting Drainage Quality TOTALS
Revenues:
Service charges $5,002,004 S 5,579,600 $ 510,20D $ 345,100 805,100 12,241,400
Connection perrrrits 4,000 4,000 - - - (?•,041)
Meter sates 34,400 - - - - 30,001)
Other 9,500 _ Y _ 70,000 70,500
Total revenues 5,045,500 6,583,004 510,204 345,104 875,100 12,35B EPDO
Operating expenses-
Personal serwioes 1,179,51)0 453,900 - 39,4[1) 345,300 1,963,600
Supplies, repairs, rna€nt, 255,2u3 117,900 - 11,800 46,900 431,800
Oth vservices & charges 3466,30G 828,200 506.600 114,000 216,040 5,031,500
Mercham lse for resale 63,800 - - - 63,800
Capital outlay 81,500 51,004 34,004 5,004 137,500
NIOES disposal charges - 4,141,900 - - - 4,111,900
Total operatarpg exp 5,386,300 5,569,900 506.600 194,901) 613,700 12,240,400
Net income before
depreciation deb Svc, (310,800) 14,100 3,601) 150,201) 261,400 118,500
Debt service {grin t int) (81'1,400} - - - (811,000
Net cash inflow {outflow} {1,1 1,800) 44,100 3,601) 150,200 261,400 (692,500)
Other non-departmental reverues,
Heres# income 1,083,500
Connectlon charges 280,000
Antenna lease revenue 320,400
Other 70.3130
Tort - non-dept revenue 1,753,900
Net ca6h Inflow (outflow) $ 1,061,404
2Cv9 Cascade Bay rev-imp summary 12Mfi2008
Aquatic Facility (Cascade Bay Fund
2009 Budget
Revenues, Expenses and Other Disbursements
2006 2007 2008 2009
Revenmr, Actual Actual Budaet Budm
Daily Ad iss€onsl ea on Pass $ 657,489 676,663 772,540 755,000
Grow "e's 136,128 148,101 121,500 146,500
Concessions 246,222 233,674 230,000 225,70E
Classes ! Carps 21,324 23,682 23,000 22,5D0
Merchandse ales 23,846 10,405 9,500 $,6D0
Vending 2,092 649 2,040 I'GDO
Rental 14,351 6,682 10,000 8,Gu 3
Interest 25,574 24,721 20,044 21,x{10
Other 1,944 68 - -
Total Revenues $ 1,128,970 $ 1,119,495 $ 1,188,500 1,988,500
Expenses
Personal Services 572,326 $ 494,928 574,100 $ 585,700
Parts & supplies 66,438 66,288 74,300 78,800
Cost of Concession Sales 96,689 86,376 92,200 85,000
ert+IceB & Other Charges 140,065 187,343 218,600 208,700
CapitalOtillay 13,909 16,446 2,U00 -
Sub-total Expenses 889,426 821,429 866,200 858,200
Reserve for Rene allRe aeement 64,60E ",600 54,600 67,10
Total Operating Expenses 954,02f) 886,028 1,030,800 1,025,300
Non-Oyeratinai I?Eshurs merits
bt Service Payments 161,495 152,245 157.700 163,200
Total ExpenseslNon-Op D1sbt serents $ 1,9 36,521 $ 1 r048,273 1,188,500 $ 1,188,500
2009E rev-exp surnmary 1211112008
Eagan Community Center Fund
00 Budget
Revenues, Expenses and Other Disbursements
2006 2007 2008 2099
Actual Actual Budget Budget
Revenues - -
Personal Trainers $ 51,641 58,837 53,3430 52,840
Equipment Rental 5,434 7,045 9,0430 13,100
ParkslRec Programming 11,143 11,705 10,4430 11.B90
Corn scions eFiding~Merchandise Saes 54,676 57,612 64,900 66,500
Loup Sales 62,003 54,181 76,600 57,040
Daily Admissions 67,231 74,320 71,200 93,940
Memberships 647,307 715,967 710,000 094,94,}
Room & Fadiity Rentals 202,335 265,099 290,300 266,306
Contract Revenue 77,153 83,765 85,300 88.506
Passport Processing - 45,596 47,000 31,800
ECVB Dent 10,100 94,386 10,400 10.500
Other 37,360 5,873 5.D00 5-500
Total Revenues 1,228,383 1,390,571 1,433,206 1,418r6Q0
Other Financing Sources
Antenna Lease Revenues 164,717 137,275 199,804 237.600
Total Revenues/Other Financing Sources $ 1,391,100 $ 1,527.845 $ 1,633,000 1,056,200
Expenses
personal services. 621.970 950,854 971,900 1,021,80{3
Farts & Supplies 75.155 74,999 59,900 58,90{3
Cost of Merchandise ales 39,089 31,568 27,600 80,000
ervires & Other Charges 31 8,095 322,810 348,000 382,100
capaa€ Outlay 22x192 24,205 91,160 5,400
Total Operating Expenses 1,269,502 9,403,346 1,508,500 1,498,200
Reserve for Renewal & Replacement 129,600 124,500 124,600 158,400
Total Opeaating Expenses and R&R 1,399,102 9,527 846 1,633,000 $ 1,686,200
Deist Service voter-approved tax levy $ 1.130,150 1,123,831 $ 1,129,800 $ 1,130,100
i
Agenda Information Mono
ccetniber '16, 2008 Eagan City Council Meeting
E. Approve 2009 4 ecial Revenue Funds tiudgetg: Housi Fig Fund, DWI
Fork iture Fund, Ca hie TV Franehiw Fc Ruud, and F-TV Fund
ACTION T BE, C ON IDERED:
Approve the 2009 budgets for the following Special Revenue Funds:
Hotising Fund
DW[ Forlbiture Ruud
Fable T -Franchise Fees Fond
E-TV F nd
FACTS:
For financial report ng purposes, it is required that the City Council adopt each of
ese budgets.
• The purpose of each Rind, the re enat a,otm es, grid the expenditure eat-gorier € re
Iisted for e:acb fund its (lie attach-menis.
'Where are no tax levies related to these funds.
IIousing Fund budget on }gage ~
1)3 Forfeiture Fund budget o lags
Cable TV Franchise Fees Fund budget on page
+ E-T Fund budget on pagc0%-off
f
City VI 2009 Proposed Budget Operating Budget
Special Revenue Funds - Housing Fund (113)
PURPOSE DESCRIPTION
The purpose and descr€ptbn of the peciai revenue HoLIsing Fund is to: _
Provide financing for future housing-related developments within the City. ~
The fund was established in 1998 as the oorisolidation of the Housing - ~!1
Revenue Bonds Fund and the HouaFng and Redevelopment Authority
(HRA) Fund.
The Housing Revenue Bonds Fund accounted for annual fees elected
on the principal balance of revenue bands issued under the Cry's name.
• The HRA Fund accounted for the tax increment financing (TI F) proceeds 4 -
and expenditures of the Ginnarnon Ridge Apartments interest rate -
feductian program, The TIF district expired in 1997 and a rote was
issued by Cinnamon Ridge to the City in the aMOUnt of the total TIF proceeds, At the erica of 1998, the
City sold its interest in the note to a third party for $1,200,000, and as a component of this transaction, the
proceeds of the closing were loaned to the Aquatic Facility-
The Special Revenue mousing Fund is responsible for the following functions,
• To account for annual: fees roilected on the principal balance of revenue bondr, issued under the hy's
name used to finance multi-family housing developments.
• To account for the internal loan made to the Aquatic Faculty construcbon Nnd wh ioh is to be repaid over
20 years with the final payment due in October of 2018.
PERFORMANCE INDICATORS
2006 2007 2008 2009
Descrlpfian Actual Actual Budget Budget
Number of revenue bonds -issued under the Cites name to
finance ance multi-family housing develaprrients 8 8 8 8
2009 Proposed Budget Operating Budget
Special Revenue Funds - Housing Fund (113)
Expenditures by Category HIGHUGHTS & CHANGES
Overview: No signiticanl changes to revenue
streams and expeftditures are anticipated in 2009.
Services & .-rt:::°:•.:.:r':::_..,.:':;:°:`;
Other
Charges
100.0%
REVENUE EXPENDITURE DETAIL
2006 2007 2008 2000
_Actual Actual Budget Budget
Fund Balance, Beginning of Year $ 2,235,237 $ 2,504,044 $ 2,755,084 2,975,676
Revenues:
Housing Bonn l=ees 767322 71,651 76,300 72,000
Interest on investments 50.243 85,047 52,500 85,730
Total Revenues 126,555 156,598 128,840 157,730
Other Financing Sources:
Irltefest on Loan 457842 43,342 40,592 37,815
Principal on loan 56.000 55,000 55,000 50,004
Total Other FManc[ng Sources 95.842 98,842 95,592 97,815
Tot,~l Revenues and Other
Financing Sources 222,407 266,040 224,392 255,515
Expenditures:
Monitoring F - 400 - 400
Contractual Services 3,600 3,600 3,800 3,804
Total Expenditures 3,603 4,000 3,800 4.200
Fund Balance, End of Year $ 2,504,044 2,756x084 $ 2,975,676 3,226,991
* 2009 Proposed Budget Operating Budget
Special Revenue Funds - DWI Forfeiture Fund (115)
PURPOSE & DESCRIPTION
The purpose and description of the Special Revenue DWI Forfeiture dry:
Fund is to:
■ Account for money received from the court systern related to
. ~ ...,.,v:....:.. ~
DWI forfeitures,
The money accounted for in this fund is restricted for police
• This furled was created in 2006-
The Special Revenue D i Forfeiture Fund is responsible far the
foll0WMg fJnr_tiQ ns:
Accountfng for money received from the court system related
to DWI forfeitures.
Rurctrase of new police equipment and police vehicles with DWI forfeiture moriies.
~ ~ 2009 Proposed Budget Operating Budget
Special Revenue Funds - DWI Forfeiture Fund {11
Expenditures spy Category Htel-ILIGHTS CHAN rzs
Overview: Expenditures for OV-0-related supplies
Services& t Outlay and training are the only budgeted Items for 20D9-
Other o~,ti~
0 8 if and when sufficient D I forfeiture funds ber~orre
Charges _ available in the next year or two, thu- Police
d~- artment hopes to replace their traffic car
(Dodge Charger).
REVENUE & EXPENDITURE DETAIL
2006 2007 2008 2009
Actual Actual Budget Budget
Fund balance, BegknnIng of Year $ - 16,882 40,440 7,640
Revenues:
DWI Forfeitures 24,374 36,536 18,000 38,000
Interest on Investmen s 865 1,744 700 5DO
Total Revenues 25,238 38,284 18,700 38,51)0
Other Financing Sources'
Transfer's In 50,507 - -
Total Other Financing Sources 60,507 - - -
Total Revenues and Other
Financing ouroes 85.74 38,28 18,. 38,00
Expenditures:
Parts and upplies> 38,609 8,105 3,000
Conferenoe & Training 1,145 8,489 8,000 8,000
Professional Services 27606 148 1,000
Nood draws for DWI cases - - 500 500
Mobile Equipment 24,543 - 33,000
Total Expenditures 66,863 16,722 41,5100 12,500
Furled Balance, End of Year 18,882 40,440 17,640 43,640
CRY 4 4,n 2009 Proposed Budget Operating Budget
Special Revenue Funds - Cable T Franchise Fee Fund (196)
PURPOSE & DESCRIPTION
The purpose and desoript€on of the Special Revenue C8ble TV Franchise Fee Fund
is to:
Account for franrhise fees paid to the City from the local cable franchises,
Restricted for communications and cable television activities.
The Special revenue Cable Franchise Fee Fund is responsible for the following
functions: -
z
The money is used for comrnunioations and cable television related
actiwilries, p0madly the Communications Department budget and Ih13 City's <y
share of the funding for Eagan Teievision.
City d N l 2009 Proposed Budget Operating Budget
Special Revenue Funds - Cable T Franchise Fee Fund (196)
Expenditures by Category HtGFILIGHTS & CHANGES
other Overview: The dissolution of the Burnsvi€le-Eatga5
Financag Community Television }atnershi P
and resulting
uses -
Trarisf rOu#~r•~ Services establishment of the riew Eagan Televislorn
84% ether venture, combined with new rules established by
' oharges the Federal ommunications Cormrtiss€on, alter the
7 t` expenditures frorn this fund significantly for 2009,
- CapJtat Hiahllinht/Chanme I: Burnsville-Eagan Community
Outlay Television {SECT} and Burnsville-Eagan TeJecom-
rs l_Mir,.etions oMrnission (BETC) were dissolved at
the end of 2008, Ewan Te€evlsion (E-TV) was farmed to provide comr ulnity cable programming. At the same
time. new rules established by the FCC indlcate that personnel-related expenditures are not eligible to be paid
with PEG fee revenue as in the past, and thus gust be covered from other sou roes such as franchise fees-
Financial Impact: The 2009 carotfibution to E-TV will be $315,900, compared to $103.500 in 2008.
Service Level Impact: Enhancemert#s to existing programming will be seen by Eagan cable viewers under the
rte E-TV,
REVENUE & E PE1~IDITURE DETAIL
2DO6 2007 2008 2009
Actual Actual _ Budgat Budget
Fund Balance, Beginning of Year 1,845,623 $ 2,121,357 $ 2.432,118 $ 2,SD5,318
Revenues:
Cable TV Franchise Fees 653,532 714,957 700,400 720,000
interest on Jnvestmertts 104,697 144,719 74,2DD 75,160
Sale of City propedy 11,737 - - -
Total Revenues 759,967 859,676 774,21M " 795,160
Expenditures:
Capital Equipment per CIR 26,728 11,765 112,200 117,467
SETCI13ECT Funding 103,500 103,600 ID3,590 -
E-TV Operations Funding - - - 815.900
Professional Services 21,569 400 - -
Project Contract {52,04} - _
Total Expenditures 59,794 1425.665 215,706 443,367
Other Financing Uses:
Transfer to General Fd - Cornmunioatlons 404,439 443,250 485,3410 447,700
Total Expenditures and Other Financing Uses 404,233 548,915 71)1,000 881,067
Fand Balance, End of Year 2,121,357 $ 2,432,1'18 $2,505,
3 8 2,87 ,4'#
x City of pfl 2009 Proposed Budget Operating Budget
E-TV
Responsible Manager: Torn arfison, Director of Communications
PURPOSE DESCRIPTION
Eagan Television (E-TV} creates public, educational, and government cable
programmirkg through a partnership of volunteers and professional ;staff. E-7 also
provides television producfion equipment facilities, and channel tirne to televise
]cc-ally-produced programming. It is cable programming by the community, for the
community-
k.s
Ii,
PERFORMANCE INDICATORS
2009 Goals for Output:
Host a Grand Open€ng and at least tour open houses targeted to current and potential users and
volunteers of Eagan Televis€on-
• Establish a baseline of current Eagan users and increase its volunteer rase at least 15%* Doutaie the number of outside paying clients tram 2008
* Launch a new E-TV OanrEe€ aimed at yoLFth and cornmuni#y-driven program€ fng and Mtraduce at
least one new show with seal time interactive participatiers_
• Laun h a new it-TV Web site and increase online Web-streamed video (on demand) and increase
commufiity produced and submitted video content.
2009 Proposed Budget Operating Budget
Expenditures ~ Category E-T
Parisand Responsible Manager'. Torn Garrison. Director of
Sup p€iez
~Ol3"Iil"CilrllC~trOrlS
63~
5
,'::°::;:..°?:::;::.f. Overview: The Eagan Television E-T1 comes before the Oit
Pers (91 1 1`rte' 1 WVices and Y
ServirBs capital 0111,V council for the first 11me following the decision by the cities of
72% °2% 2 Borg flle and Eagan to move in different directions and
.suspend the operation of the former Burnsville Eagan
Community Television effective December 19, 2008,
Effective December 95, 2008 Eagan assures responsibility for programming its own channels from a new master
control at Eagan City Hali and a iiew public access stud `€o located on the Thomsorl Renters corporate campus-
The E-TV budget is funded by non-taxpayer dollars. The sources of funding are franchise fees paid by Corncast
and a small fee on local subscriber bills which supports capital equipment for Public, Educational and
Gvverr mental (PEG) pubkio access facilities-
The 2009 E-TV budget request is $443,200- The budget has been carefully reviewed by Director Garrison anti the
E-TV Supervisor, but also recognizes. that there may be some unknown start-up costs 3n the first year of operation
separate from Burnsvil€e and new opportu ri ities for efficiencies in collaboration with its new par#rler-
Highlight 1: Rent and Utilities
Financial Impact: $927040
Service Level Impact, Previously in the former BERT facility Eagan's share of rent was $65,000 and share of
ulilibes was $9f000. In the new partnership with Thomson Reuters, Eagan will pay $12,000 in utilities and no rer,L
However. in lieu of that aTrarrgement, P=agan will provide a negotiated number of hours of video services. Thee
savings allow Lagan to prcMde significantly more dimGt doilars to public access operations in the now E-T
studio-
Highlight Start-Up Costs
Financial Impact: $20,000
Service Level Impact: Approximately $20,000 in start-up or one-time costs are included in this budget for such
things as a new E-'3V Web site, E-TV branded clothing for personnel, support vehicle decals, required
contrIbutiorls for malntairlIng the mobile studio vehicle still shared with Hurnsvllfe, grand opening ads, new
iefterhead, and a network switch required to operate the studio.
Highlight 3: E-TV personnel
Financial Impact: $320.944
Service Level Impact, Dearly 73% of the E-TV budget represents person nei and benefit costs for the four E-T
ful€-tirne staff, and hourly pay for tecl•1nicians. who help cab lecast and Web stream all of Eagan's local government
meetings
Highlight 4: Computer Software
Financial Impact: $8,500
Service Level Impact New studio equiipmant will be furnished w~th state-of-the-art graphics software and a
public dorflain music library to facilitate quality productions and outside revenue generabng oppWunities.
l 1~ 2009 Proposed Budget Operating Budget
&T-V (197)
Respmsible Mana0er: Torn arrisop, Difector of Comm urkations
REVENUE SUMMARY
Actual Actual Budget Budget
Revenue 2D06 2007 2008 2009
PEG fees 391,000
City contribution - from Cable Franchise Fees fund 315,000
Class fees 500
DubfRental!Peid production 10,0
Community programming sporksorrhip 6,700
Total Revenues - all sources 724,1DO
Loss; PEG fees available for capital equipment (280,900)
Total Operating Revenues 443,200
EXPENDITURE U NARY
Actual Actual Budget Budget
Operations Expenditures 206 2007 2008 2009
Personal Services _ 30,9
Parts and Supplies 25,700
Services and Other )urges 90,200
Capital Outlay 6,400
Total Operating Expenditures $ - $ - 448,200
Capital Expenditures - total 278,000
POSITION INVENTORY
Personnel 2006 2007 2008 2009 Fours
Studio Supervisor - - - 1 2,480
Client Services Coordinator - - - 1 2,080
ovmt Frog Coordinator ~ - - 1 2,080
1=ieid oordl idea Specialist - - - 1 2,080
Total - - - 4 8,320
City tIf E all 2009 Proposed Budget Operating Budget
E-TV
Responsible Manager_ Tole Garrison, Director of Drnrnunications
LINE ITEM! DETAIL.
Actual Actual Budget Budget
Acct PERSONAL SERRVICES 2006 2007 2048 2009
6110 SALARIES AND WAGES-REGULAR $ 235,400
6112 OVERTIME - REGULAR 2.000
6130 SALARIES AND WAGES-TEMPORARY 14,004
6142 PERA-COORDI NATE D 15,600
6144 FICA V.900
6151 HEALTH €NSURANCENEBA 34.600
6162 LIFE
6154 DISABILITY-LONGTERM -
6165 WORKERS COMPENSATION ~ 1,200
TOTAL PERSONA[- SERVICES 32Q,900
PARTS & SUPPLIES
6210 OFFICE SUPPLIES 1,300
6212 OFFICE SMALL, EQUIPMENT 500
B216 REFERENCE MATERIALS 300
5220 OPERATING SUPPLIES - GENERAL 3,500
6224 CLOTH I NGIPERSONAL EQUIPMENT 1,200
6231 MOBILE EQUIPMENT REPAIR - PARTS 4,000
6232 SMALL EQUIPMENT REPAIR'- PARTS 5,000
6235 FUEL, LUBRICANTS, ADD€T.IVES 1,400
6270 COMPUTER SOFTWARE 8,500
TOTAL PARTS & SUPPLIES - 25,700
SERVICES & OTHER C14ARGES
8910 PROFESSIONAL SERVICES-GENERAL 9,200
634E POSTAGE 800
6347 TELEPHONE SERVICE & Li HE 4}HARGE8 200
6363 PERSONAL AU`POlPARKING 1,650
6355 CELLULAR TELEPHONE SERVICE 2,709
45357 GENERAL ADVERTISING 2,200
6359 LEGAL NOTICIF PUBUCAT10N 3M
6376 GENERAL PRINTING AND BJNDINO 3,240
6365 INSURANCE 7,3
6405 ELECTRICITY 12,040
6425 MOBILE EQUIPAAENT RrzPAIR - LABOR. 2,5
6426 SMALL EQUIPMENT REPAIR -LABOR 5,0cm
6457 MACHINERY & EQUIPMENT RENTAL 2,000
6475 MISCELLANEOUS 2,4011
6476 CONFERENCES AND SCHOOL 5,300
6477 LOCAL MEETING EXF"ENSLS 1,00a
6479 DUES AND SUBSCRIPTION 4,700
6535 OTHER CONTRACTUAL SERVICES 5,4W
6665 MAINTENANCE CONTRACTS 22,40D
OTHER SERVICES AND CHARGES $ ~ - ~ - ~ 90.2M
CAPITAL OUTLAY
6640 MACHINERY/EQUIPMENT $ 5,405
6560 OFFRQF FLJFi!~ [$HINGS1EQUIPMENT 1,001)
CAP€7ALOUTLAY - - 6,400
TOTAL E-TV $ - $ - $ - $ 443,2104
#DIV10I
Agenda Information Memo
December 16, 2008, Eagan City Council
F. APPROVE 2009 - 2013 GENERAL FACILITIES RENEVAL A
REPLA EMENT IP-A. 009 BUQGET
ACTION TO BE CONSIDERED:
To approve the 2009 -2013 General Facilities Renewal & Replacement IP
2009 Budget
FACTS;
This fund was created in 1999 for the purpose of providing resouroes for
renewal and replacement of general facilities; primarily non-enterprise
fund infrastructure. Major renewal and roaosmerit items such as roofs,
parking lot improvements, and grounds enhancements are cyclical in
nature and create budgeting problems when inserted into the annual
operating budgets.
• An annual allocation of the tax levy which began in 1999 at 10D,000 has
been dedicated to the General Facilities Ienewat and Replacement Fund
except for payable 2004. For that one pear the leery was red irected to the
General Fund to assist in enabling the City to finance the 2094 operating
budget following the 2003 budget cuts and constrained revenues available
for use in the General Fund-resulting from various State actions.
The allocation to this fund of the tax levy for payable 2909 is 71,146.
Manage ent meetings have been held at which time staff from each
department had are opportunity to discuss their proposals and challenge
other department proposals in attempts to prioritize overall City needs.
The 'attached list of projects totaling $296,700 with 106,000 narked by
Public Utilities and $190,700 financed by this fund was reached by
consensus.
• Staff is currently reviewing potential capital projects that would result in
reduced operating costs through future energy savings. The conclusions
of the studies may result in a request to amend this budget in 2009.
ATTACHMENTS:
Attached on page ~ is a copy of the proposed 2009 General
Facilities Renewal Replacer-rent Budget.
• Attached on page is a copy of the summary 2009 - 2013
General Facilities Renewal replacement GIP.
• Attached on page 3 is. a copy of the summary of the financial
status of the General Facilities Renewal Replacement Fund.
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Agenda Information Merno
December 1, 2008 Eagan City Council
G. APPROVE 2009 - 2013 IP PA".II YEHI L,E AND EQUIPMENT & 2009
BUDGET
ACTION TO BE CONSIDERED:
To approve Part It (Vehicles and Equipment) of the 2009 - 201 Capital
Improvement Program (CIS') 2009 Budget
FAT:
The fi rst gear of this GIP (2009) is approved as a budget with the four out
gears (2010 - 2013) being approved only as a general plan.
For the most part, vehicles and equipment costing more than $1},000 are
budgeted ire this secon of the IP with items casting less than $10, 000
budgeted in departmental operating budgets.
• In 1993 the City Council established a policy whereby each year an
amount is allocated to the Equipmnt Devolving Fund (ERF) for non-
enterprise fund IP Part II purchases. The allocation is based on an initial
amount of $600,001? used in 1993 that is increased annually by population
grown and inflation factors. The 2009 allocation was increased by 3,5%
from the 2008 allocation to $1,034,347. projected deficit of $183,773 is
being carried forward from 2008 generating a total available balance of .
$850,57'4 for 2009 purchases. The carry fora€d deficit is being reduced
and results from the inclusion of $794,500 included in the Police
Department to purchase the required radios for both Police and Fire
related to the conversion to the 800 MHz radio system in 2007.
• The ERF is funded through an ann ual ad valorem property tax levy.
Management meetings were held at which time staff ftorn each
department had an opportunity to discuss their proposals and challenge
other department proposals in attempts to priorifze overall City capital
equipment needs, the attached list of purchases totaling $857,820 from
the ERF was reached by consensus. This allocation creates a carry
forward deficit of $7,246 into 2010_ Staff will continue to develop options
C~~
to maintain the balance between revenues and expenditures in this fund.
Given the signifi cant cost of certain vehicles and equipment, it might be
necessary to address the revenue sources for this-fund. Certain
eq ipment has been moved to 2010 to bring 2909 closer to being in
balance. The current deficit wilt be financed in part through use of
reserves generated over the years. The reserves result from savings
through maximizing the City's resources by stretching equipment and
vehic#e use.
Funding challenges with the 2009 and future Part 11 1P may result in a
request for future official action to transfer some of the General Facilities
Renewal and Replacement levy to the Equipment Revolving Furl to
assist in financing the Fart It GIP-
0
The recently approved funding plan for Fire apparatus will be one
component of proposed revisions to maintaining appropriate funding and
the ability to replace equipment as necessary.
Vehicles proposed for purchase were evaluated through the use of the
Vehicle Acquisition, Use & Replacement Policy approved b the City
Council in February of 2006_
The funding sources for the total 2009 Part I I IP allocation of $1,220x367
include $867,820 from the ER F, $218,080 from the City's Utility Funds,
$32,000 from the Eire Apparatus Replacement Fund, and $117,467 from
retained franchise fees.
ATTACHMENTS:
Attached on paged 1s a copy of tlae summary of the equipment
proposed for 2009 tP Part 11 purchase with the funding source for each
item.
9 Attached on page -7 is a copy of the summary of the proposed
2009 - 2D1 3 Fart It CIF'.
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Agenda Information Memo
December 16, 2008 Eagan City Council Meeting
H. APPROVE SENIOR CITIZEN SPECIAL A E NEI IT„DEFERMENT
APPLICATION - PARCEL 10-'1U Q W-11.1PROJECT 953 EDAR GROVE
,Ise 2"" ADDITIONS-STREET OVERLAY AND UTILITY IMPROVIVIENTM
ACTION T BE CONSIDERED: To approve are application for a senior citizen
deferment of special assessments.
FACTS:
Section 2.75 of the Eagan City Code allows for the deferment of special
assessments for senior citizens, if certain conditions are met.
• The City has received a request for a deferment from the property owner at
2008 Zircon Lane.
• The assessment was levied for street improvements related to project[ 963.
Interest on the original assessment of $553.81 will accrue at 8.0% per
annum from the date of adoption, which was December 1, 2008.
Staff has reviewed the application and determined that the eligibility
requirements are met.
ATTACHMENTS:
• Enclosed without page number is a copy of the application for deferment.
i
Agenda Information Memo
December 16, 2008 Eagan City Council
I
1. APPROVE PR0 IMPLEMENTING AND FUNDING OTHER P T
TIRt=MNT EMPLOYMENT ST TO MEET REQUIRMENTS OF THE
GOVERNMENTAL AMOUNTING STANI}A D BOARD
ACTION TO 139 CONSIDERED.
To approve the following imptementation steps and funding sources for Gtber Post
Retirement Benefits (OPEB) to meet tie requirements of the overnmentaI Accounfing
Standards Board (GA B).
Im len€rtation St s:
1. Set up a trust using the Public Employee Retirement Association as the
Administrator and the State Board of Investments for investing the trust
assets. Take the necessary steps tntemally to use the trust to process
premiurn payments and to retain the necessary consulting services to
meet the GASB Statement requireme~its_
Use City resou{ces to finance the Unfunded Actuarial Acorued Liability
and to pay the GO8 and 0G9 Normal Costs,
3, Transition to operating departments paying the annual Normal Cost for
benefits retated to employees by department over a period of time. The
Benefit Accrual Fund would contribute $125, 000 toward the Normal Cost
in 20'10 and con nue a contribution declining by $25,000 per yearT
ending in 2014 with a $25,000 contribution. As the Benefit Accrual Fund
contribution declines, the operating departments' ccntributions increase
until the operating departments are paying the full annual Normal Cost in
2015.
4. Since operating departments would be paying f9r future benefits on are
on-going feasts, the City policy of requiring staff vacancies to accumulate
funds be discontinued after ail the related vacancy requirements
currently in place have been concluded.
Funding Ptan.,
T T Total Funding Uses:
Ac# ial Acc ed Ltabitily 4,766,441
2008 Nomial Cost 161,591
2009 Normal Cost 161,591
Total 5,089,623
Resources:
Advances! Fmm eraral Fund 1,776 473
BeneFf Accru4 Fund 2,811,164
Risky Management Fund 1,00D,ODD
5,489,623
The total dollar amount transferred to the trust may be adjusted per additional advice
from the City's auditors to ensure proper'accounting and reporting for the fiscal years
involved. Adjustments will be made through the Benefit Accrual Fund as necessary.
39
i
FACTS:
e After discussion at the Special Meeting on December , 2000 this item is placed on
fhis agenda for formal ty Council action,
Beginning with the audit for the gear ended December 1, 2003, and continuing
with all subsequent audits the City's independent auditors have been informing the
City CoundI and staff about the A B's work on development and irnplemsentadon
of new accounting standards related to the report ng of OPEB. In working with the
auditors and through various professional organizations and literature staff has
contnued to learn more about the aptions to meet the requirements and about the
implications for the presentation of the City's finan al positions in the annual
financial repo s.
• In lake 2005 staff was directed by the City Council to review debt service and capital
needs for {possible use of fund balapoe and to provide options to the Council in
increments of the available fund balance. At a Special meeting on February 13,
2006 the Council directed that the proposed General Fund fund balance policy and
authorizations to transfer $1,575,000 to the Benefit Accrual Fund to provide funding
toward the City's Post Retirement Health Insuran oe Liability be placed on the
Consent Agenda for the February 1, 2006 Regular City Council meeting.
Public awareness of OPEB liabilities has continued to increase across the country
as goven-mental jurlsdictons continue their review and implementation of the new
accounting standards,
• The City Council approved negotiations and the resulting contracts to eliminate the
benefit for Eagan Police Officers hired after January 1, 2005. State action
effectively eliminated the programs for all other Eagan employees first hired after
Juty 1,'1989. onsequently, the Eagan liability changes due to actuarial
assumptions and premium cost and cost shadng and not through an increased
number of participants,
to July of 2008 the Council approved the summary restatement of Past; Retirement
Health tnsurance Benefits and implementation of same for City of Eagan
Employees. That action rnadc no policy changes, but brought all Oar approvals
and actions into one ;summary document allowing for better understanding of what
is in place and for more efficient implementation_
■ The first of the required biennial actuarial valuations to determine liability and
funding obligations has been completed with a valuation date of January 1, 2047.
The valuation numbers were st tbsequently updated to provide funding requirements
as of €]eoember 31, 2008.
■ State law was changed in 2408 allowing governmental subdivisions to astabiish
trusts providing additional benefit to advance funding of the Actuarlat Accrued
Liability, tha€eby reducing annual contribution requirements_
■ The next required actuarial valuation will be completed in 2449.
The implementation steps and funding sources are consistent with previous
direction and actions of the City Council ire dealing with these standards and v~ th
the financial management of the City,
ATTACHMENTS: (None)
• Copies of the ASB 4 Actuarial Report as produced by the Stanton Group are
available from the City Administrator's Office if any mem bar of the City CaunciI
would like to review the entire document.
Agenda Informatioio Mcmo
December 16, 2008, Eagan Cite Council Mccting
CONSENT AGENDA-.
J. Receive Bids and Award a4e of 'Surplus Radio Fg1JpMCiA
ACTION T BE CONSIDERED:
To award the sale or as V HL' radio and dispatch quipmcnt to Bay L' l ctron s, a
Wisconsin based wbo]esale iradio dealer.
FACTS-
* Due. to the transition of dspatch service to the Dakota Communications Center in
December of 2W7, and the associated convcrsion to 800 MHz communications
for the police and Fire Dtpartments, the City itas PUNLIt'd tie; sale; of surplus VHF
radio and dispatch equipment tbaE is r3o 1onge-• in service.
* In May 2008, a contractor dismantled and inventoried the infrastructure of the old
dispatch radio system, City s€af c-oIlcctcd and inventoried the mobile and
portabic radios, along with a] I 4nuillary eti6p-nunI used by the € Peke and F irc
Dcpartmr ,,nts. These iuventoi~es were veil to a comultant 1ik1- the development
and distribution of a. notice of auQtion.
* The sale oI'tho radio system was separated into 4 parcels sand adver iced
nationally. C ompantcs interested in bidding ontiie equipment b. unfii Friday,
November 29, 2008, to submit a proposal. i
• Five di flerent wholesalers aibmittcd bids for consideration.
* 13 ay Liecti nics lmcorparated is the highest bidder whoa alI bid parcels are
combiacd. The total bid was €i~r $2M 14 . The price includ s the removal and
shipment of tile equipn)ellt'
* Upon review o tote bids, and in concu rrcnee with the consultant, the staff
respectfully recd n-mends the City accept the bid submitted by Bay Electronics
Incorporated.
ATTACHMENTS:
C}onsu Itant Lot= of Recommendation on pages-1` a,,,ugh .
.J.TME KEL EN ASSOCIATES, IN
WIFELESS SYSTEM & FACILITY DESIGN
December 3, 2008
Chief games McDonald
Eagan Police Department
3830 Pilot Knob Road
Eagan, Ni 551 22-1 897
Dear Chief:
have reviewed the 5 bids received for 4 parcels of surplus two-war radio
communications equipment. All of the bids received are from re sellers and
should be considered "wholesale". The equipment could be expected to yield
three to four times as much in a retail setting although that would most likely
requite considerably more time and effort for the City in disposal.
The notice of auction was electronically submitted to all known major equipment
reseIlers around the Uniited States as well as a number of authorized dealers for
the specific equipment. You did receive wide spread responses, Arizonan
Missouri, Wisconsin and Minnesota. This effort was intended to target providers
who m ay have clients who wish to axpand systems similar to your
decom miss !on ed system or for spares. The City recommended time lire did riot
allow adequate lead time for publication in magazines that are generally sent to
radio users such as the AP 0 Bulletin. A lead time requirement for that type of
publication is usually measured in months.
The total bid range by bidder for a 11 4 parcels is $ 3,75 0 to $29,014.
The overall high bid is Bay Electronics at $29,014.00. There was a $916.00
mathematical error on their bid form submitted at 28,098 100. This is the only bid
for the Orbacom cornmunications console equipment.
As you are aware, there is almost no local market for this type of equipment in
the VHF spectrum, Most 1VI nnesota and particularly metre area public safety
entities that have the financial resources have or are in the process of migrating
to the A] lied Radio Matrix for Emergency response (A ME1) system.
Factors that are impacting the value of used equipment are the high costs of
shipping anti transporta#lon and the fact that many entities that are upgrading or
' Nok kdl bidders bid A pavmk
-2- DeceMber 3, 2008
replacing systems in th e VHF band are doing so with the benefit of grants which
generally require new equipment only. And fina[ly, in some cases, factory
authorized dealers are discouraged froM selling used equipment.
The bids received are disappointing in relation to the original investment. It is
unlikely that re-bidding would result in a significantly higher return for the City
unless u nits were sold individually which would necessarily require more City
resources to accomplish- I am aware that a number of recently decommissioned
systems in the Twin Cities metro area have actually been sold to vendors in
exchange for dismantling and removing without any money changing hands.
I recommend award as a complete package to Bay Erlectronios. While breaking
up the parcels may yield a slightly higher total, it may also cause Bay Electronics
to withdraw and leave you with possibly having to pay to salvage the console
equipment.
Bay electronics is an established radio vendor located in Surgeon Bay ,
Wisconsin. We have dealt with them on both new and surplus matters and found
them to be legitimate in every sense. Their reputation with their clients is above
reproach.
Sincerely,
Gary J. herkelsen ulgGSallyslgnry by C~ary J. k en
Dhl; C~J =Gary J. fhor Thcrkolscn,n, 0 G = = US, O
= G.3.17lerke1s,9n Asmc knc
Rca,;on: I am Utc atiNx of Ws documcni
DOB: 208.f2.0'3:$8:18:3 -U5'UU-
ary J. Therkelsen
President, G.J.Therkelsen &
Associates, Incorporated
11635 RASP81=RRY HILL. RD EDEN PRAiPIE, MN - 56344
PPIONe' 962= 46-' 839
EMAIL'
i
A-endit Memo
L)ecember lei, 2008 City Council Nketingy
AUT1101UZE ak )Micatioik 0r a grant fro11>< the Aletrupolitan ] egioik.a1 A r C(kjkiwil
for a C:nkninunity Arts. G 3'ilnE.
AC"1'10N TO BE C'{}NSY;f .ED:
Auffiovixc [}to submission of Ult un4ul. {ipfr11c-dif kf-
FAC" 1'S:
■ r' IropofilaT7 Rogional Arts Co uTi ~:i 111~ky g.Tay)Is 3'L}1- up Lo 53,000 avai~a1) fx C nn mil ,E71L4'
Arts projt~QL,, - Grants are awarded u itb a € u I I jr to € oll<jr muLchf xv1 l}1 25% iiL u, a~i [f"
■ Parks . cL,reati:oii wiI1 subm {i ~-q-m1[ [6r 3,000 lckr tit1Te1Te1Ck' arts l rc~ r 31.~1t€n o
iTiclrLC13~:
• it Usperiejwe Tip TiI aL [ilc Fagan A j I Fc-sd val. -111is tciit u-i[l offs€' oil-going'
(ic ni)vjs€mtians and hands-oxj activiLie~ 161- 1111 cJDQ-,ncnnslratiilel~ w-1 [1 iliclLLd
POttt,]"v~ P41TLt11' g, dI'&W JJI- Or Othei: medium. Hands-on ~jc.tjvltles w 1 1 liltclude
cC1f1tE1 unity created prOJec€- Thu pi- jc0LS urcatcd aL [1ic 2001? Ail 1:ost vaI arc noo
on dl,,plav at the Community Venter -,md the Ftjg; n Arl Howe.
Eagan +ui 1estivaI lids [eTII.9 F.xper] Sc." li~l ~tt1119~11T{} L,UpIklics for ak't I't-11i ccts fur
clLildrenr
* 1?agin AA HOB i,U 013C-11M LLSL~. In Au LLS1. A aIvj[ic, to ijtcIudo pLib Iic Raba firing,
ha€ldson al trjQ0-vi (Ie,3,,en (v-rl.ml11'T1un,t}111d Tc191-c"1.11-rieF) tThiscven 4k€1ic`k io
}jigl light the inip€'oveJ3le€lts to 1'rjtrick h:r gan Fair
• C ont€ lue 1 ran dingy; aild inarkcLing u. (Torls [}Nhc 1-1 " 13c a Par L- caLn pa air c)
l
2007. `}'his is intendtd to e-nc:our-{ ge €11e Qom 11-u11i[v Io ; arl.i~1Pa((2. 1V) v,Lvic~LN, zLN
cIctlvlll€ s 9TH [lic C.Dll f1llmii~v Gvcf' the SL:€llfl> r.
■ T}lc gl ara slubadssicm deadline is 7aJt m y 12, 2009.
ISSUES:
gend#1 NIC1x10
1),c en-iber 16, 2005 C.itY CO ar C1I M ecti«
L. A-PPROVE Chop 1c Order #3 for the Ovic Aremi M CZZ,'IldFle.
ACTION TO BE C rDERFD
Approw Change [Order; 1Ti Ilic aTT3OU1-1 o[116,594 116r L] te Hapit Civic, Arena wcst
rTlcl,xaTlI11C collsiniCtion,
FACTS:
Tic {'i~ic r1~`ona ilicatl.tt~e c~onstrl~ction cot~trr~ct v~~ts ~t~?proved Ott ~3~,~~C, Clt~~n~e
{]ruler Y l was approved on .iuly+ € 5 for a dcdtlction oi`.$1 ,447-
i 1~~3~e ~lrcler;~2. ~~ras a~~~~1o~-cd t1~t {}cto~~cr 7 for alt audit€ot~ oi`5,36k1.
• C"h ii e 01,dcr t3 olijninatcs tho. wood aflalct€c flooring tend all its c.muponcnts, rcplaccs it
w. tb cushioPed 3' 3' c-tlrpc€ Lilcs acid YiTEYI ba~c. afld rcpaIrs doorr l]'aincs t1ta€ crc
prcpped for the wood floor, Try€aI deduf bon 16T this fdi~ ire ix -$10,59 .
+ Tht tiddition of Chant e Onlur A brings lho tribal c-oli0-4c€ Et) S215,42.: s sr X23,157 3 LL1V1C1-
the original contract.
ISSUE ;
• rote
14te
Agenda Memo
L)eci inmbcr 16, 2UO8 City Council Me-cling
IVT: l.TR OVE a coiiIracI with 13CBS as p4grt of the EnIZ an ('oininitni0• CenferIs F!tness
on the Road program Lind authurire t}1e A-T11YQr tr) sf~!Fl tIt ca ftlroj)riat(, a€cFreeinL`rr€N,
AMON TO BE CONSTI)ERED:
App1-c1w a con€ralc;l hctw,-oi) Rlu- (;moss a11d Bhic 11Iliel d of fvtinnl~~Ota r) rid the ('ity of F.nP'An to a11mk+
FCC: sttilT to provido filnes,; classes of -site at }part of the h €€ness on the Road program fo: 2001) and
direct staff to 1)r'epare the approp><iafc agmunw-nis for the Mayor's sigluliU e,
FACTS-,
■ -n c City CounciI rtppr'oved the Fitness on the € oad 1) rognim iri Decemher 2005 to al Iow. 1- CC
perxnLlaI trainers and inwinicIons to providL, f°ilnoss Inilin-jng cuff- silr.,
i
• 1tw C.rust~ wid BluQ Sh icld of M irTnesota approached Ili r-- r(~C.' ~n 1)rovidc fitness cl,rsscs i n ncc
facility due to the 1o;s of i n depend en I instrucLors. ,I'll ey are 2r€Lerested in L)[Teri 11 3 classes a week to:-
which EC'C h IS i11SlrLLL:I0YS zEVaihtbkc
I
• Thu paniinc(us dul-uwd Rw go 41) ti€r1l~ti4 LLr€(ier the F1Lllon the R .)at3 progr1 im 1n44Iltded the
fo}loit3~; -
Contract would be €1c otiated betwvecn EC'C' and the intcrested party for a ;ct ~~r~cc,
A' T•114X11T•)IFY1 TtUT Ube E' 0 13,'11'(€CL]M11B WOLIId Ile sc;L to Ln I,~; LLVC 'l1C;Ly-
■ 111Str1l CWE( WOW;Id b1-111L 1111 Q '.,0Ul-i:(,- Yi1h lb eD.t blrt Pc]a~C:Ipc111tS Vr'( U I d be
rLts on,;i1)1c for providing appropfiatc sp acc aild illats.
■ Tyl,,trl. tur would hc- pald ihcir FCC 11ourly wage, 4111 l-otm, d krip 1T111~rtigr~,
i
■ 1f this i stT COS3 l2~ RC BS rna he ]J1terested in expanding c nq cs For tll~li' oillp]oyc7cs.
• TI 116 hm bLxumc it inodcl to offur lu Q(hUr F 11L;Lrti bLIS111C:.5SC,S that mighL be in[~;nNled in on-s e LPem,
Clu.'1S~S C]F' 1~1'{~L~d'S E71 S,
SS UES:
■ t1n~
4
Agenfla Memo
Duceinbcl' 16, 2008 City Cuitlicil Mcc-tiing
M AWARD C 4F1II'ACt 119-03 urthview l,'ic[d Lighti nL; TA t'[~Icciit k,ii
To wward the coiil.rat:l. [iw Ilic E'clilaccmcnt of t h o tlcld Ii,hts at 1 oahview Park, 111k.1l.id111 gr
17,
the base bid and rlIte~l~~tt . Lo Vi11co Jncorj) 1E' (ed, the Iowest 3respons, bic bidde-r mccting
project spccifications, and rtaulhoi-izt laic CiLy C'] Crk aild ays)r io si 11 thcc appi- pdat0
corn€ract documents on behalf of tlav Ci(y.
PACTS:
r This 1)i`gject is €ncluded In the ~approvi~ d 2009 ParkL, aTtd Rcc1-c,1€ion C I P }}ith iuilclii7fi
1rol-v1 111c Park Sitc E-und. No Gelieral Fund r1io nt y i ~ rec. uirud.
* The athletic held"; at NoZ-Lhvicvxr Park arc xlsod on a daily basis for he igatt. {;ame,, an fl
1011niamc€its fi-cin A p? -iI in h) t- }coca- Thcrc is a c]1argo to use the field lights.
■ T'i1c: C,x1SEE11P, ficIds, lights are ovei- 25 ye rs <aald Inane (11ni31i,,L h .Ei TTl U. "I EL;E011C.Y ft €1 [1
i11tae{aseci1n repair costs. The awi:agc foot-candles are below 5 Lit m ,ly -1vta oF,, h f1elcl~
opposed to r~ lecol~~llsendcc) m inimum fens[ of 20
In ;ur vu-, of meld usenL Olie of [he mc~l Qi1:1tT1 uyl ctTllcel exprcx~ed ha. l~ec€1 O1c poor
qualiI oI' lilc [icId Iighting alid the, ItsuIting €i, pact on plr1yr~bHity.
• The €1e)v I€g1lts WiII lie 11'1c "ML-LS' ;O S[)L)rtsCJustcr ( 1rccln" sy stcm which requires i'cwcr
tl t al'cs tI<ci'cbv reclLt in ever }r Tr orl itrrTi3[i«3t by tiT1 a cr{i c oC 15% Lo 2 0IX, L)vcr t€)C.
coLEI'SC 0 ~ SCaS Oil, Lessened .;PainIe,11 ancv (xL;Is evil] al~o ves;ul1. 1n Ion Uri vi xav1n
■ Thc. new [icld Iighting systein w.11 provide foot- cand1e leve_'s of 30 in thte infields and 20
711 €l~e c1~.tl.liel~i~-
c4l.1y T-C:(ILL€ CCI Il-OTi) CtLTTC111 ]L''VCIL, WlLh 1110; 1TIC01-pol-allorl ol,
• Spill light `rllld I aae will be
ijupi-ovod fixture shields. The foot-candIe z-ea dings imn-ti~ditt teIy b} yond 41l:-~ c}t 11eId
1,01.? cep will he less than I.
4k O
n Decffmbel $Lr`, the hiTi cEC c pcned and read tLlnLLri, i ~cls 11,)C1 [)cc11 >u1 E71ittcd.
The cornst€liin g Lngincers es#imate fior the project i11cl kids in . t he {1I Itfm ate Io up'gTa (ie 111c
prim41-y ullrclrical ands was $207,200. "File low bird of Vinco Incor1)oratt d foa- the
prgdtfu {md al Lurila€c is $208,2 5 0 or {105% over the _Lu inocrs estimate,
As the result of cm lnureLLLe In T natcrial crests, Elnc pco-ce cast docs rtxcccd the original
estimate Licluded in the 09 CIP by ftj)jJ9'{1X IETQ0 Iy 13; 01) 0- Ho%vcvcr, L)rcausc 0 SaVhIgS,
on sovora1 008 pro, ec~s, lire pr( ~jccted year t;nd halanuc o CO to CI 13 Lv l I iio c affcctc€l.
■ (;'{]7Y)PI 1.1,oj] Ls c pcctcd by tht stmt oftlae 2009 spving see;son.
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Agen& N4,ermo
Dtece.mbtir 16, 2008
Regular City Co-imcil Meeting
CONSUNT AGE DA:
0, Tobacco Licensc for nsari's Mediterranean GrilI and liar, I R A 10i#f Court
ACTION TO BE CONSIDERE D.
Approve 't`obacco License for David Ansari - nsari's Mcditcrrancan 6riII and Bw, 19( 0
Ra neliff Co-Lut
FACTS.
+ David Ansad has a irked for a license to sell to c,4x pi ucLs at hip new establislnuent,
Ansad Mediterranean (iriII and [far Iocated at 1900 Mibn
+ The Police Depattment. conducted a background invcstigation in conjunction with his
lip or lieensc application and found no reason to deny the app I ication
+ All requireirgetrls of the ap licadons have been met 3d siaif rewm vends approval
ATTACUMENTS:
+ 1 onc, The application is avai labI for review in the Admdais ration. p lent.
Agenda Information Mvmo
December 16, 2008, Eagan City Coulncil Meeting
P.' APPROVE RENEWALS F EXISTING LIQUOLICENSE FOR 2011
ACTION TO B CONSIDIirRFD-
To approve the renewals ofexis~ ng liquor licenses for 2009.
FACTS;
The list of the rernaliiing liquor liccnse renewals will be distribiAed to the Council
with the Additional In Cormalion packet on Monday, Dcccmbex 15.
AT'I'AC iV E TS (0).
Agenda Information Atemo
Deeembcr 16,2008, Eagan City Council Meeting
APPROVE {}N-SALE LIQUOR
SUNDAY LICENSE AND RRFWPUB OFF-
SALE MALT LIQUOR LICENSE FOR GRANITE CITY RESTAURANT
OPERATIONS, INC. DR,A, Rri,NVU, CITE' FAD BREWER LOCATED AT
3330 PILOT NOB ROAD
ACTION TO BED CON IDERED.
To apprt)ve the On-Sale I iquor, Sunday license. and iircwpub Off-Sale Malt Liqucxr license for
Gran€te City Restaurant Operations, Inc.
PACTS:
'lhe establishment was previously licensed C r ite City Food & Birwt~iT LTD, which is
a publicly tided company that is owned by severnl ontideg and individuals. The
estahlishment will now be oporawd by a new legal entity, C rEmite City Restaurant
Operations, Inc., Lich is o wholly owned subsidim-y of Granite City Food and Brewery
LTD.
The offici~!n; ~.irthe corporation air- Steven Wagenhctm, C:FO/President aril ,lamas
Gilbertson, CFO/Secretary.
The rcquired documents have, beem ~wb pitted, reviewed and d nvd in carder by City staly'
and the Police Departine-ni. The [Minnesota Commissions r of Pub lie Safety is responsible
for issuance of a brewer's license for this estabiishnient, In addition, the Bre pub O£f- a
Malt Liquor license roust so be approved by €hu Commissioner.
ATTACHMi+'.NT8 0).
Agcmda Info rmatiork Memo
December IC, 2008, Eagan City Counvil 1 ceting
R. APPROVE ON-SALE VYINE SUNDAY WINE AND 3.2 PERCENT MALT
H UOR BEFtR LICENSE FOR CAFE CH1F1 J PEPPERS USA Hf DB
CAf + C'HU,I PF;PPFRtS I,OC'ATI D AT 1282 TOWN CENTRE DRIVE
ACTI ON TO BE CONSIDERL D.
To approve the On-Sale Wine, Sunday Wine and 3. Percent Malt Liquor (Beer) license
for Ca Chili Pcppors US LLC, dba Cate Chili Peppers, 1282 Town C.cntrc Drive.
I+AUFS-
The owners ofC"afc Chili Poppers, Laic Wesley, Frank Evans and Steve Wazrticy,
bave, ayrplied tirr an On Sale inc, Sunday Wine and 3.2 Peiv'eat Malt Liclutw
license. Cafe Chili P ;s applied Cor and wwi is3u an On-Sale Liquor llc~rtse in
2008. The owners have requesdfcd m-i On-Sale Wine and deer license for 2009 vs. an
On-Saic Liquor license,
The roquired docurnents have been submitled,'revic cd are cleaned in order by
Oily st.uffand the Police Departnienl. No reams v L% found to deny the licenses,
ATTACHN-;NT (0):
I
Agenda Information Memo
December 16, 2008, Eagan City Cowacii Mccdag
S. APPROVE N-S LF 3.2 PERCEN'T' MALI' 1301TOR (IlFFR) I,1C:>t NSE
FOR I LY,A E HOUSE 11, INC. DB A. QUE VIET - VILLAGE MOUSE,
LOCATED AT 1272T OWN CENTRIC DRIVE
ACTIONT B CONS IDERED-
To approve the vn-sat. 3. p,=,ent malt liquor (beer) Hcense, for ilIage Holm II, Inc.
dba ue Viet - Village IJouw Io"t- t at 1272 Town Cvitre Drive,
FA CTiS.
WIt-n tl ownev off' Que Viet, 'Fon Bui, subni ttcd his renewal documents for 2009,
it vw-as noted #iutt t1w 1i ct rn name o f the rabbi hnien t had changud frota what wa.;
on file with the State oI'Mhine Ala and (be City offagau. As a matter of
house e ing, the Iiccasec completed a tic application refiecth the Jicensee nwne
chaxige.
The applicant has su -nuked all required docaments for this change to occur and #hc
have been mvic ed and deemed in order by City std.
ATTCIINTS (0):
Agenda Information Memo
Dees-tuber 16, ICI} , Eagain City C mincil Meeting
T. APP! OVE CHANGE IN MAMA EM ENT ON THE ON-SA LE LIQUOR
LICENSE AT GREEN MILL RESTA11RANT, 1940 RARNCL ' COURT
ACTION TO BE CONSC1)Fl E :
To approve a change in mauagt-mtnit on the on-sale liquor license for Green M11
Rcstau rant focatcd at 1940 Rahncliff Cvuit.
`ACTS:
,A. change i1a mapapmen€ Nas oorum 1 at the 3ovee arefey,eaw to ca ium The, new
manager of Green Mill, Stan Smale, b coiupletcd the necessary foruls and paid the
appropriatc investigation fee,
The Eagan Naliec Department has conducted an j nvestigat ion of the- new ltftanager
and finds no -nson for denial.
ATTACHMENTS (0):
Agenda Information Memo
December 16, 2008, Eagan City Council ceting
1). APPR VE CHAN[rE IN MANA{7EMENT N THE OFF-SA,IX .
PERCFkNT MALT LIQTJOR (BEER) LICENSE AT CUB FOODS, 1940
CL + LAKE ROAD
ACTION TO BE CONS] DE ED-
To prove 4 change in managanaernt on the off sale 3,2 perc;enI milt liqunr (beer) Iicense
Ior Cub Foods Iocated at 19410i IT Labe Road.
FACTS.
A change in mamgeinent has occurred at the above refcreiiccd location. The new
~nana er of Cub Foods, Linda Kara, has completed the ncecssar forms and paid
tht- Trofmiato invcsti atien fee.
The Eagmi Police Dt~par ent has cot dmt all investigation of the new rna ger
and finds no reason for deni .
ATTACHMENTS (0).
Agenda Information Memo
i :ecmbcr 16, 2008, Eagiin City CounciI Meeting
V. A#'1 ROVE CHANGE IN MANAGEMEI+ T ON THE 0ITF-SALE 3.2
PFRCFNT MALT L1{ UOR (BEER) LICE N SE. AT RAINBO FOODS,
1276 TOWN CENTRE DRIVE
ACTION TO BE CONS FRED.
To approve a change in management on the of sale 3,2 percent malt liquor (beer) license
f~or Rainbow Foo& located at 1276 `town Centre Drive.
FAC FS:
A change its nianagemeiat Las occurred at the above referenced location. The new
manager of Rainbow Foods, Lawrence Adams, has cort leted the necessary forms
and iraid the approf riato investigation fee.
r The Eagan f olke Department has conducted are invemigation of the now manager
and finds no rea )n for cl 3ial.
ATTACHMENTS (0):
Agenda Information .Wmu
December 1 , 2008, Eagan City Cettucil Meeting
NV. APPROVE CHANCE IN MANAGE MMNT O 'I'Ifl OFF-SALE LIQUOR
AND OF]Pi -SALE .2 PERCENT MALT LIQUOR (BEER) LICENSE AT
SAWS CLUB,3035DENMARK AVENUE
A MON TO BE CONSIDERED-
To approve a chauge, in management on the ol'Nsale iiquQr and off-sale . gerctuf malt
Iiquor (beer) liceuses for Sam's Club Iovaued at 3035 Dem-nark Avenwe.
FAC"I':
change its m nageirnent has occurred at the above reJ't-.-enced locatiom Vie new
niatmger of Sam's Ckib, Nizabeth KWenkamp, has completed the t eem,-ivy Ii3nns
uid paid thte q)prup6iW inve~dguflot R -e.
The Lagwi Poiicc Depar e has conduc d an investigation of the new manager
and finds no reason for denial.
XITAC'HMEI!'l'S (0):
Agenda Memo
l)ectrnber 16, 2008
Regular City Council Nlie ling
CO SENT ACE+`NDA.
X. 2009 't'obacco License Renewals
CT ON TO BE CONSIDI~ RED:
Approve 2009 Tobacco License Brie ais far tale bu,".1nesses listed below:
Fagan Tobacco 1960 CliIT Ae Road
Pf riier Wins and Liquor 1960 Cliff Lake Road. #i0 t
• Ccciar Cirov4~ Liquor 1967 Silver MI Road
rowra Plaza 2700 Pilot nob Road
• 3i "l'op WhIc & Spirits 1284 To ,t Ccntrc Drive, Stc. 110
+ Mt Ngaiory 1629 I na Cow #105
• Comer's Liquor 3090 Courthouse Laic H200
• Cooper',, Restaurant 4185 South ober( Tntil
FACTS-
• The busin4n-scs fisted above have ail completed applic lions rot renewal off' their l« baC4,:()
I iccnses and bavi,, met al l mquircments of the app] ieation.
• Staff rccolrimerids approval.
ATT CAME, NTS
• AppIications arc availabic for re- iew in the Matiinistration Department.
Agenda Memo
Dccc ber 16, 008
Reg0w- City CoLincil Meed jig
CONSENT AGENDA-
Y. 2009 Trash Hauler Lio-,nsc Rencwals
AMON TO BE CON SIDE RED:
A row 2009 '!'rash Hauler License Rcnewals for the comMwie~ fls€ed below,
Dan's Container Service Constmcfion / Dcmolition
* Keith tUpOnny . Son Disposal Service Constr Lion 1 Do-n }1i0ort
Triangle, eTvices Residential ~ Multiple Dwelling !
Comm-'relal 1 Constluction !
Demolition
FACTS-
* The bushiesses fist(A above have all co icted appiications for renewal of their trash
ha-Wer !iodises.
All requirements of the app Iic have been ract and staff recommeapproval.
ATTACHMENTS-.
None. Applications are available for review in the Administration Dcpart cnt.
Agenda lv omo
Deoei-nber l6, 2008
Regular City Council 'Meeting
CON L+'NT AGENDA:
2009 Tfee Maintenance Contractor Licenso Renewals
ACTION TO RE CONS I DE RED
Alxpmvc 2009 Tree [ainten~~ncc C:ojatxactor License Rencv4,als for the following:
• Asphtndh Tr F;xpert C'.ornpan
The Davey Tree Expert Company
* oggenhuc "Free Care. LLB.
Coilius.Trce Service
• Lawrcncc Ttve Rr- moval
+ Rainbow Tree re
* Adelmanns Turf and Tree. Luc,
FACTS:
* The above Iisted busincsses have all cnrnpleted applicatio s fior Tvnt uj of their tree
maintenance contractor licenses.
• All rt-,quin-,meats of the applications have b=n met and staff i)ccoiniiaends approval,
I-FACHMENTS:
* None, App] ay'e avi43Ia b]t~ €m xcvievw• in the AdmiaLsuu ation 1)cpaftmcnt.
Agent, Memo
fleceinher 16, 2048
Rcgular City Council Meeting
C.`Oi+lSENT AGENDA:
AA. 2(K)9 Kennel Lip cmw Renewals
ACTION TO HE CON I ERRED:
Approve 204' license renewals for fl-ie following:
Peanuts Place, Inc.
124# Town Centre Drive
Angels Pet Sanctuary
4940 Dodd Road
FACTS:
The above listed busincsws have a] I complcted appii ation,-, for renewal t)f ibeir pet shop
or kennel iiccett
All requircments of the applications have been met.
The Animal Control Officer has conducted inspections of each busincss and finds they
are in compliance with the regulations listed in the C it Codc,
'fTA(: HM ENTS:
None. pplivations are available for rt- iew b-i the, Administration 1_]epaitment
to
Agenda Information Memo
December 16, 2008 Eagau 0 ty Cou1161 Meeting
ACTION TO BE CONSIDE RED-,
`€'i a1)prove a Final Pla( (Vcr€star Tapp Oftsce Building) for a single lol upcrn 5,019 uuEcs $o.wd iii
the ntn-Llccatst conxci' of l Jw v. 149 mid NorihwcsL ParkwU q in thu NW }`•i of S ectinn 1.
To a row a Final Planned Development €or Lot 1, Block 1, Venstu Eagmi Offike
Fix W111 , f l- a threc-story office buiid€i upoi-l .C? acre located at the no t€ ea-s~ corm a of
Hwy. 149 atnd urthwest Parkway in the -N7W of Scction L.
QUIRE VClTF FOR APPRO AL: Majority of Council merubenq Present
FAC,'ll S.
't`his situ has been 7.1)nM € Iailued l uvdopniont sincc the mid-1<9 OS, "file C'ity'q
COMP 3'ehellSiVU CAL€idc Plan dcsignales the l}3-01)e3ty fill- 1i€', BLNinuss Park, u scs. The
1-31ormsed l> Ulti-slo17 afffi~-e use is Go-nsi, wilt with this htr3d Lsso designation,
The site is currently Pla€tcd its Outlot A, Lode Oak. It is being replatted aka Lol 1, Block
1, VeiisLur Eagan Office Building
The proposed buiIding is thruu stor-Lcs with a walkout low.e,r 1eve1 2111d ur€dergl-0Und
parking. The building 2S ;ituate-d ID the SOL€LhwesL comor ul'll)u site. It coI Itaii7s ? 5,6f 9
gross s,1. Required selbacks atru satlsficd, as arc lmdscape and site €ighLing clan lard.',
ExLc,M-or architcctara1 illate3'ia]s 3lieet ihe. C.~ly`s >Land ard of u irsilllnwin 65`}o C Cass €
materials till a II ft€I;udus, ThL, developrrli~ €It p]ans niair€talin the 1-equii-ud ~vcLlatnd buifor
,uouad the wetland in the TioTl 3ca€st corucr of the site.
The pla m; will be rcvlc end EEggin at the tittle elf buiI ins pUnniI €cs i nNUr colrlpllallce
wi€11 City orditla€Ices dlld othul wtandaTd,s (ut litics, gading5 cto.)
The develclpm eilt plans do include soma de-vi aticros to t~j)icall City Co do rugU11-('alcilts
itch can be a)!lo~fed as pa TL of the 1 Maned DL? wolopinT `.?lt:
o PROPOSED ~ CITY CODE
Park-iil Stal€ 1zc 9'x 19' 10' x 19
1314 , I it. 47.5' to roof 4 malx-
_ 54-5' to highest paai-apcI
Pal-king Cok3nt 382 s#allls 403 s€atll
(47 ivg, fit surface, 65 roo €{150 of net s-f.} _
i' Tenmit narlxe siglls are. pi-oposod in € u cc lot,atlons on the bu€1d€ng- TyplcaI ly, on a rnulti-
story office building only bu-2ding 3deniificatioil signage WOL€Id be purinittL,d. Cale lice
SiariCling nionurnent sigm is a€€so prclpuscd.
Ali docut7 tmLs and Agrucincnts arc anticipPtod to be in order for exLcut3on3 at the
roplai' inc thigt of the C,'~Ly COL€HGiL
60-DAY STA (IS. 'Vert applKc blc
ATI"ACIIN1T:NT 64~
I.«catiOn Map, pago
Finale Plat, P{I c
Site Flan, page
Building E1cwti:ons, pages { ~
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City o ilddp TWS i MAP Is INFEN IM FOR ROVER€UCE USE ONLY u
The City of riAgon and bakota County do no4 guarantec tho accuracy of this ihforrnntion 71a{i ere
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Agenda Inform atina Memo .
City Council M ting
Consent
December 16, 2008
CC. APPROVE SERVICE AGREEMEN'17 FOR DAKOTA COUNT CDA
STAFFING OF HOUSING IMPROVEMENT DISTRICT APPLICATIONS
ACTION TE CON )iDERED:
To approve a service a& ement between the City of Eagan and the Dakota County CDA proving
for the CD to staff portions of the processing of Housing Improvement District applications.
FACTS-
* State i w permits cities to create recial financing districts to assist with housing association
common area improvements upon presentation of an application and petition by the affected
p perty owr rs. The tity orEagarr has adopted a policy under which such applications
would be considered. The review of the upplicfation tub, if approved, the m€a gernent of the
project's implementation and draw requests requires work shnilar to apart the D staff
perform for other projects and programs they coordinate.
* When the City processed its first Housing Improvement District application for the Cedar
R1 As To nhomes, City staff worked with CDA staff on an a hoe basis to coordinate the
nefx, isary activities. With the current economy and the emetging maintenance needs for
some of the older association n uged properties in the community, it is arctic ipated that the
City will receive additional applications of this k€tad.
e As a con uence, City and C}D staff have prc ed a service agreement to define die
responsibilities of the two entities and the terms under which the CDA would provide the
services cm the City's behalf In general, the agreement calls for the City to pay the CDA
$30/hour for sa maximum not to exceed $1,0G0 for each application review and up to $5,(110
for contact adnfb istraticm i the project proceeds. The costs would be covered by the
escrow deposit that is required as part or the application process. i
ATTACH NT :
• Agreement available upon request.
i
I
Agcnda Information Memo
Dezember 16, 2008 Fagall Cite Council A-lecting
DD. FINAL SUBDIVISION FPrKE CROSSING)
AC"1IO TO BE CONS II)ERED:
To zippiuvt; a Fhial Subdhisura (lied Pinc. ;Tossing) LO CTCi3~G IWO 1011 j Upon X1,$2 ;iCvec lncve moth ~
of Red Pitie I-ane and east of Hwy. 3 in t.11 12 Sr 'r~ Of gectinrr 36.
F T7rRFD VOTE FOR AY1';ItC3V,r t, Ddajo1-ity ofCounc€1 1r,emheTs pres€m
FACTS.-
The Prtl1minar Subdivision mxc31~'1-t111r11T1ary PD wcrc app fnvcd ApHl 4, 2006
Final Subdivision and Final PD were approved Oclobm- 17, 2006- However, the
plat was nover recoTded-
` ho applicant recelitly sul miILcd a revised final plat whlcli ma k-(-,s all adjusInienl Lo the #o
lice between €lrc two pal cls in this developnimit.
Tho applicant's narTa[ivc explaining This changc is amch(-,d. The purpme of the
adjusimunt is to =,ommodate greatu bui €dillg, dtplh on Lot 2 fui` a sg'occr stnrc tcml rlt.
Tho adjustmf nt 1-nainLuiiis a}-43i-o lmaWly the samo area f6f Lot 2.
The building would be shortenod in Iollgth to rnainwi u the sate-nu build€n lootphiit aiva
with the ridded deplh-
taffhas i-evrsed th0 pcrtincnt Agrccniciits and other doe-umn -nLs it) rt~.l]u ;t 11, ii clrango
jn the plat. All: documvpts ~md Agri~ -fionts are anticipated to he in order foT
execttti011 ctt 1.110 regular 1ri~etillg 0f the ClLY C0ul3cil-
Dili-DAY STATUS: Nui apphcable ~
ATTACHM ENTS (G
Location Map, page,....
Appl1cant's Narrativc. pager
o13gh-lal PIA, page
Revised Plait, pagc-7
giIla] si iu Irl"In' pa o
[)ri liul 4nd Proposed ~opcrty Hales ovez-141d oil o T3 -7
Ori -iRl and Proposed 13ropcrty 1hics ove laid on revised srtf~ i)Ian, pogo
L~agon ILOw~6ory
ksht-af-way
Location M rk Arcs I
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DevelopmenViDeveloper: Red Pine Crossing
Application: Final-Subdivision
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City 41 Ea n TPEW MAP IS INTr.Nf)rb FOR R£FrRrNr1= USE ONLY k'~ F
TEx City of €sgF3%j Hnd hakota County do aiol guarantee the accuracy of lhis infarmvtFon and ure
cnmmuniey urvrloNniwi~ Lwpxrimwn+ not rasponrJhlm far eFMFS 9r nmissiaRS_
ZVI
73CY3 WEST 147Th STREET SU41 C 544 AFPPI.E, VALLEY, MN EM24-7590 (952) 431-4433
Age
RED PINE CROSSING REVJ8ED V1NAL S1flBDIVISTON, NARRATIVE:
December , 200
In this revised Fina] Subdivision subs-nittal the internal property hires of .cd Pine Grossing develOpmern
prV,ViUL2IV aEppi`ovud by the f~,agan City COLHICi1 arc being it-vi sod to rc1k t a desired 1)uiIding footpl-i 7L
chaggc in the grocery portion ofBuiIding C. This internal property I€ne is needed to scpani[c IhC T1F
qua] ifying property From the non- q u al ifyi Pg poition of this pro cut sitc,.
The change In the grocery stare portion of Build i ng C"s footpriot is in response. to the re,yucsts c)Fscvurtal
of the poUeW-ial ga'oceay tenanis i,,omidcrjng the site- `f'hES chainge wouId revise the build ing to be 140
feet dtep at its main 1-mass instead of 1 00 feet deep as originally Cicsi nod. hf. revised grocery fimtprint
is shurton,~d iii width to compensate for Lhc ohanged depth i7esu tin- in the same, Building C lbolprini
arch. Likewise the proposed hitcmal property life is deeper at the grocery slorc. and Thinner south of it
resulting ki approximately the carne sized Lot 2 property.
The, attaxch,eA sheets SC4l and C0 diagraw the be Fort and uficr pitopcr[y limos and the changes in th5
] 3Lai di~~ foot rift a€t t ie grocery store, At this time we area only roquc sting this revi,-,iO 3 to the f 11aI
subdivision tiLEbiY59tCtil. V,+heri final tenant is dctcrnt€nccE, we will siibmit the related I-Milding
changes for a PD Araendmeni rtMcw.
In sunmary, f3ie change in thf, plat oftbe s>_Lbdivisiun allows for a rev iscd grocery stole tenant depth but
douts not charge the srquarefootage«fBUiIding. C or Lot 2, Equal€y importamly, the revised LEbdivi4;iun
does not impact the quality or chanac(cr of this exe-Ring project- Re.v .4ton, GrOLIp Es ucdicatcd to
providing Red Prof, C'ro5sing m an attractivee and prod€~ctive mixed-Lvse. devc]opn t,,n1 for the CRY of
hagars and this neighboThi o(k
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Agenda lnforntation Memo
City Couueil Meeting
Consent
DeTember 16, ZA08
EE. APPROVE AMENDMENT TO COLD TRAIL PROPERTY PURC14AS
AGREEMENT
ACTION TO DL CONSIDERED:
To approve an amendment of the purchase agreement between the City of Pagan and the Dakota
Cotmty CDA for sale orCity property located at Cedar Grove Park-way and Gold Trail.
FACTS:
As part of its support of a range of housing alternadves in the community generally and in
tlye cedar gave Redevelopment District in particular, the City Council has approved The
ocrostruction of a 4 unit yoting adialt supportive lionising development at the intersection of
Cedar Chove Parkway and Gold Trail.
+ The project property consists of a parcel owned by the CDA and a parcel owned by the City
of gao. The City parcel was acquired as part of the Cedar Grove Parkway and Silvcr M1i
Road streel improvements. The sale of the City parcel to the CD is addressed in a piu~chase
agreement dated May 18, 2008,
+ The CD is working on fr i g plans to move forward with construction of the project
and City and CDA staff are oordmating a closir for the transfer before the end of the year.
+ Since the purchase agreement was approved, the final subdivision of the property was
processed and, as a consequence, an amendment of the purchase agreement is necessary to
modify the deseription of the property and the form o f the deed to be transferred. An
amendment to thatt-ffect has been prepure and is in oar for CouneiI ~*nsideration at this
time.
ATTAC'RNIE1 TS:
9 Site location reap orr page
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Agenda hifonnatiou Memo
Deceanher 16, 200 Fagau City Council Meeting
Ile. WETLAND HFAIJR FV,r1,I-,UATIO1 PROGRAM
,IO71VT POWERS A I EiY1L+'NT
AC`I'YI.1N TO B C SlrDFRED: Approve the Joint Powers Agreetm t with I AU(a
County to participate jointly with {thin ` cities ire the Dakota County Wedarid fft~afth
Evaluation Program through 2012.
F'AC'TS:
* In 1997, the City.joined the MN Pollution Control Agency, NIN Aiuhibon Society, the
A Zoo, Dakota County agencies, and tla~ cities of Lakevffle and Bunisvilte to
impicnicnt the first WtAand Evaluation Project, which was funded by the U.S.
Environmental Protection Agency,
• in 1998, the Dakota C'oanty Environmental Education Program (DCEEP) initiated the
Dakota Count Wetland Health Evaluation Project (W PB, -;vhich htgs annually
expandcd and now includes sevf u oihey- pwrii-ko, ui (ics.
'I'he WREP is a joiii€ rescatch and (Aucational protect. Its goals are to, 1) provide
mean ii~ghl data on wedaj'i d health to local govcrnmr-nts; ) foster public x%vireness of
wetland values and health; 4ud 3) create, poi 5ifive Partn ships' between citizens and local
gove-,mmcrnts in addressing natural resouire, issues.
• S inoc the hcgh Trag of the progr4m, aver 500 vol anteers have collected biological data at
over '100 wetlands in Dakota ouozty, Approxirr wely 30 local voluntccrs makc Eagan's
VMFP teem the largest.
+ Starting in 2002, afti~r five years oJ'statc and federal fu nding, each city has supported its
awn partECipatiora in the. RP, The cum 4-year joint powers agreement terininatos
Decernbcr 31, 2008.
+ The 009 Soint. Powers Agreement would remain effective until December 31, 2012,
unicss extended by futthtr writton agrccmcnt of the parties. Funding for the WHEP
conics from the Water RosourQce , proranL; the budget8d e rcnditure for program
pwilis;ipatioii its 00 is $3,66.
* Water Rcso-urces staff` have reviewed the agreement and found it to be it) order for
favorable Council action,
ATTACHMENTS-
2009 Johit Powers }Agreement, Page and
Dakota County CunlmrDf 49584
JOfNT POWERS AGREEMENT
BETWEEN DAKOTA COUNTY AND THE CITY OF FA AN
FOR THE WETLAND HEALTH EVALUATION PROGRAM
TH E PARTIES TO THI AOREEWNT are the County of Dakota, a political subdivis€on of the State of Minnesoti
(COUNITY) ar~d the City of Eagan, o govemmernta€ acrd political s€jbdivislon of the State of Minnesota (CJTY), This
Agreerent is made PUrSuant to the authc~fity conferred upon the parties by Mina- tat- 471.5 D,
NOW THEREFOR E, the parties, €n joint and rnutual exercise of their powe{s, agree as follows;
1. Purpose. The purpose of this Agreement is to faci€€tate the analysis of wetlands Jocated within the CITY thrntugh
the Dakota County Wetland Health Evaiua€ion Program (WHEP), which is coordinated and managed by the
COUNTY, to obtain data and other'mformation to assist bath parties 4r} pe>rforrr3ing their fesponsibil3ties under €ho
Minnesvta Wetland onservalion Act.
2. Term, Not ittnstand€r g the date of the signatures of the parties, the term of this Agfeen nt shall ook rrmence on
3arwary 1, 2009, and shall continue to fu [I farm and effect ur}tit [December 31, 2012, unless eadiertermirGated
pursuant to paragraph 9 below-
3. Exercise of Powers. The parties to this Agreement agree that the COUNTY shall administer the funds collected
hereunder, and disburse these Nnds for expenses 1 ncurred by H EP-
4, Powers and Duties of the CQun
4.1 The OUNTY sha€€ jdminister the VWHEP funds on behag of the C€TY-
4.2 The 0OUNTY sha§[ serve as fiscal agent for the funds collected hereunder. The COUNTY shall estab lish
and maintain such funds and accounts as may be required by goad accounting practices,
4,3 Tire CC3UNT-Y may apply for and accept gifts, grants, or loans and money, other property or assistance
from the tin€ted States govern inent, the Slate of Minnesota, or g my person, associatinrr, or agency to
carry out the WHE€' in. Dakota CouMy-
4-4 the COUNTY rn ay use funds to hire and retain a rrmonitorin9 mwifknator, a non-profit agency, Gansu ing
firms. and uch'other pcrsormel as may be needed to provide the services cvntempli~ited u€ def this i
Agreerrrent- Nbhv ithstanc~i rc l ,J regoirrg`Ev7parti s_a re _#h t E €s.a vo~u ieer:ba ed prt~gi f
ar~d:that.data_coltecti rE'sh$ G tie e fo~€trecl,sale~y y-votii€rteer :.harped l y.t (l N
i
Frind3rig. Orr or before March 31 each year, the COUNTY sha€l provide to the 0ITY a complete HEP fee j
srh,edule for that ca€ondar year, inoluding art itemization of the fee for analyzing each wetland and tho fee for
performing a qu~ifty assurance recheck, to enable the CITY to evaluate whether to participate ]n the WJ-1 EP for
that year- If the CITE' c;ec€s to part€cipate iii the WHET' for, that year, the C€TY s#~all notify the COUNTY and the
COUNTY shall provide the services described hefein. On or abort July 1 of each year that the CITY elects to
pArticipate, the COUNTY shall Bubm€t an invo€ce to the CITY €or the (CEP fees for that year and the CITY s' hall
rernit payrmerit to the COUNTY within 30 days after rece€pt of such knvo4ce-
6. Books and records. The books and records that are fe€evant to this Agreement shall be subject to the
provisions of Minn. tat, ch, 13, the Minnesota Government Date Practices Act. The parties' books, reports, and
records concerning this Agreement &W[ be open to inspection by the parties' at all reasonable tirrtes,
7, Dis osWon of PropertV and Funds. At such time as this Agreement expires bf is1erenJ6at6d, arty property
remaining shall be disposatl of and the proceeds 4~jf the disposition of the property shalt be returned to the part€es
in proportion to their contribution and in i~omptiance with the terms and canditions of this Agreement. however, it
is € riderstood aad agreed that any equipment purchased with funds collected under this Agreement shall remain
the properly of the COUNTY and not subject to Mp- provisions of this paragraph- Any fujnds paid by the CITY
pursuant to paragraph 5 which remain unexpended when this Agreement expires or is terminated shall be
returrsed promptly by the COUNTY to the CITY-
13. indemnification. Each party to this Agreement shall be liable for the acts of its affice~s, employees or agents and
t1ie results thereof to the extent authorized by law and shad not be fespansibhe for the acts of the other party, its
ofl-ruers, ernployeos or agents. Each party hereby agrees to 1ridernnify, defend and hold harmless any other party,
its affrcers and erployees against any and all liability, loss. casts, damages, expenses, da€ms or ao€kans,
inc€od[nq attorney's fees that any oti'er party, its officers and employees may frereaftef sustain, H7cnr or be
r~gvifed to pay, arising alt of or by mason of any art ar omission of the party, its agents, servants or emp€oyees
in the execution, performance, or failure to adequately perFo~m its ob€igatiarrs pursuant to this Agreement.
Nothing herein shall be deemed a wilver of the 1-IMltations err liability sat forth in Minn. Stat- ch. 465 and other
applicab€e laws-
9. Temlination. Any party may teTmhnate'his Agreement at any time upon 4 rays writtern notice to the o;her party.
10. Am endrnents. Any alteratior}s, variations, modifications, or waivefs of thte provisions of this Agreement sha11 afrhy
be valid when they have been reduoed to writing, appfoved by the partios' respective govemipg bodies, and
sigm,,d by Ilia authodzed representatives of khe COUNTY; rnd the €TY,
11. Liaisons. To assist Eha parties in the day-tcwday perForrnganoe of this Agreement and to ensure comp fiance and
provOe ongoing co€rsu€tation, a liaison shall be deshgna€ed by the GO UNITY. and the C€TY. The polies shall kcep
d, In writing, of any change in the designated hiaisan. At the time of execution of
each other continually informi
this Agreement, the following persarms afe the designated €iaisor=s:
COUNTY CITY
Paula t_iepald Eric Macbeth
Email'. Paula.€ieputd co.dakota,mn.us Email: emacbeth cityofeagan,oorn
Phone: (952) 891-7117 Phone: (651) 75-5300
IN WITNESS HEREOF, the parties hereto have executed is AgTaen eM on the dates iridica!ed behave.
Approved a5 to form: C0UNTY OF DAKOTA
Assistant County Attorney Da€~ LyTin Thompson, R-rrectoT
Physical Deve€oprnant Division
Date of ignatuue
i
County Board Res- No-
K-08-246-D03 CITY OF EAGAN
(Panted name and tithe) -
Date of Signature
ATTEST:
(Printed name and We)
Date of vignatuTe
2
Agenda Information Meme
December 16, 2008 Eagan City Council Mel ng
CHG. PRO, CT 980, -R AM PTON HElGHTSI STONE POINTE/
BLACKHAWK GLE
STREET 11 PROVEM-UN'T
A,C">[` ON TO BE CO S1DEI D: Rtceive the Draft Fn, ibility epoil for 111-0iecL 980,
(Hamplon Heights/ Stoney poii7W Blac hawk Glen - Sti et 1mproveox t~;) and schednlc
a public scaring to be held on January 20, 2009.
FACTS:
01 Juno 3, 2008 tbve City Council directed staff to prepare a. feasibility repot
considering the street rehabilitation of numerous stnx-ts within the Hampton Heights!
Money Yointt,J -3lackhawk Glen ,Additions neighborhood in Dorth%vest Eagan.
,A stru,clarai mill mid overlay of these sti-tNel,, is pro gn, ni iicd for 2009 in the City of
E igan's 5-Year T' (2009-2013),
Au infon-nationai neiglibui-hood rnccting will be hi,-Id with the adjacent pmperty
ovvrkmi prior to the. Formal pub tic hearing to review and discuss die p~cg)o,,;ed
impro vctncnts.
drab of this Feasibility epuil hxs been prepared and is being prosentcd to the
Council four their consideration of schcduiii a public heai~ng for `D iesday, RM. U~rry
20, 2009,
ATTACHMENTS;
• Dra Feasib ity ftoA, aitacficd without page numbers.
Agenda Information Memo
Dmmber 16, 2008 Eagan City Co u acil Mc;Aing
HR. PRQJECT 1000, GRACE DRIVE
STREET I PROVEMEN 1'S
ACTION TO E C NSIDERFD: l eccive the Draft Feasibility Deport for Project
1000, (Grace, D11ve - Street tinproveincnts) and schedule a public heiani ; to be held oll
Jaiiuary 20, 2009.
FACTS-
* On Jime 3, 2008 the City Council directed staff to pTtTitTe a feasibility report
cowdd ing the street rehJiilitation cif GraQv, Drive, ('rom Pilot Knob Road to
approximately 300 feet east ire sowh-central Eagan,
* A structural inill wid overlay of those streets is programmed for 2009 in the City of
Eagan's 5-Year CIP (2W9-2013).
* An infbrmatiomk neighb«rhood mccting will be heid with the, adjacent property
owners prior- to the formal public nearing to i-cvie wid discuss the proposed
improvem try.
* A draft of this Fusibility Report has been prepared m-id is being presonted to the
Council for their considcfation of scheclulirng a pubic hearing for Tuesday, January
0, 2009.
ATTACHMENTS:
• Draft Feasibility Report, attached without page numbers.
Agenda Information Memo
December 16, 2008 Eagao City Council Meeting
IT. PROJECT 1002, P1 CRE T OF EA AN
STREET TPROVF1b ENTS
ACTION TO BE CONSIDERED. Receive the Draft Feasibility Report for RrojecE
1002, Plntx;teA of Eagan - Street Jhpw vern eri is) ; 33id schedule ~i publie hearing to be
hold on January 20, 2009.
FACTS:
Can June 3, 2008 the City council directed staff to prepare a f ~ibifity rvoTt
considering the sAr t rchabilitation of Cyestr dge Court and Ntiecrect Court in the
Pinecrest ne.1ghborhood in ctmtiai Eagan.
A straaural mill aiad overlay cif:' these streets is programmed for 2009 in the City of
Eagan's 5-Year C:1P (2009-2013).
An infoinLational neighborhood meets ~,vifi be h(,-ld with the adjacent propcit
o,vmQrs pia(rw it) the formal pubhQ hearing to re~dew and disaiss the phoposed
~~~pr«ver3~er~ts.
A draft of this Feasibility Report has bmi prepared and is b6ng presented to the
Couiwif for their considQndion of scheduling a phiblic hearing for Tut (U, y, January
20, 200 .
ATTACHMEI TS:
Dra[t Feasibility Report, attached without page niimheis.
I
Agenda Information Memo
December 16, 2008 Eagan City Council Meeting
JJ. CONTRACT 08-08, CITY-NNFIDE T AIL IMPROVEMENTS
ACT I ON TO BE ON l€ E D. Approve Change Cider No. 2 to Contract 08-08 (City-Wide
Trait Trnfroventonts and authorize the Mayor and City C lcr to 4:xcmitc all -related documents.
FACTS:
* Cori tract 08-08 provides for the construction of new and overlay of old trail segments and the
ffistalIai p oI' new sidewalk, including utility relocations and retaining wall consuimiou, in
six g a are;i€t within the central portion of the City, The sidewalk or trail ixnprovemeiits
are adi anent to the folIowfiig collector street segments:
o Silver Bcll Road (Cedar Grove- Parkway to -HIaQ CIu4wk Road - noAh side
o Coachman Road (Y ai ee Doodle Road to 850 feet south - cast si(h)
o Federal lDiivc (Yankee Doodle Road to Royal Oak Circle - west side)
o EIrmc Road (Biidie, Ridge oad try CatittT Glen Drivo west side
o Northvicw Park Road (Braddock Trail to Elrene Road - south 4ud t tit si
* The existing trail se iu t~; were included Cor overlays due to surface niaintenance or
drainage concerns and included a poonion of the trail cot nection between Clemson Court and
Heine Strasse.
* The change order providt~s for the fotlu ing:
o A contract time exteoNjon to May ]5, 2{x€19, clue to trcczing tet eratares and inclement
)veathe,r in Novemb(-,r, has been Tecl=;Wd to allow the contractor to provide a better
fief.,5lieti Viaduct on the final trail segment this corning sPI133g. This CWIge order only
provides a tian~e extension Ccr the contract work.
* no only work rcmaini to he Qornplutert on the contract is the mainte-nanec and drainage
irn rovenicnts on the trail segmeent l dwi~ en C1eirnso-n Court and Heinc trassc. This was the
unIy part of the, contract that included retah111xg wall c-o-D sti-uQti« m
* The cost of the work will bt~ held it) the original bid prices, so the change order provides for
no additional costs ( of original contract),
The cLinge order has been reviewed b the En ginccri€ig Division and found to be in oidcr for
favorable Council action.
Agenda Information Memo
Deccmber 16, 00 Fagan City Council Meeting
KK. 2009 CONSULTING ENGINEERING RATES
ACTION TO BE, C.` SITIFRFD: Approve wi amerz&Rent to [lie Fee Schedide Appendix Fiji'
the current Consulting 1?ngineeiing Contracts for seMces to be provided in 2009,
FACTS:
Each year ti-ie, coi)sWtitig e igim-erin comp anios seicctcd to provide services to the City
of Eagan submit tie r pmposi~-d Eee schedules for the upcorining year. According to the.
tcrrns of the contracts, these pz post-d amoidn3e3ifs to the oilg nail eontracts rnust be,
apptoved b the Carty Council before impieinentation. The, aftached ~;pre4&heeis indicate
the fees the QoTisaltants have rcgiicsted for the Council's approval,
ATTACHWNTS:
Consulting Engine ing Fees, page
* Fee Tnurease Csomparison, page
2009 COMPARISON OF RATES OF CONSULTING ENGINEERING FIRMS
FOR THE CITY OF EAGAN
GENERAL. MUNICIPAL ENGINEERING SERVICES BOLTON & City Position
CLASSIFICATION MENK IN BOtlE$TRpp VSs CITY Title
Sensor PrEnclpallPdnclpaE $13541$0 $122-81FYD $137 $1y0-00 0.qrmrtmFm1 Head
PCiitc3pOl EEigijiaor 1 sr Asa6ciaw 1 Soiiiar Proj Manager $119 - 5139 $129
Spoci@Hst r Asscc•ata 1 Sr. PfW t,4ariagor $190 - $15c~ $1015 • ~ & $124 $13`J-00 C 1y Erygii iCCr
Asst. City
Pru"act MEnEigrir f Dept Mngr f Design Review Engr ~ $ f 1 ~ - $135 $115 $120.04 EnE~lnee:
TFartspurLaCuata
'REgistered Engeneerf ArchiivcV Natural Rosourc~af enior GIs specialist $110 - $1313 $11 IN Engineer
l-gmiscspEa Archibact f Hyaimlogist I Pieraner $P9 - $124
PirE Fi& Enginsaer(ATphitent $GO • 518 $68 • $119 $f{)8
tai for GJS f oslgnor ~Nator }tosou e 1 Serklor D6L5igner $E54 - $104
M#s Specislist
- -
Project
~Enyineerira i Sgeciali ROW S~auc SCYSIU A 1en1 $UE3 - $#)~S p $95.UU { oureiiriaiui
;System Integration $pecia€ist f Sertiry; ELIRDT
CsradtsEa:c Eiiginl rviAmhiteCt $75
`Sonlor F load Sajpcrvlsor f Coy GL ucdan Observer X89 - $119
Lead TechnlclanJEngr Tech €VICAt3DfSurweyiGraphiog $9ti
Engineering
Senior TeckaniciertJEngr Tech 1111CADDISuFmy1Gf3phIcs $78 - $12.) $B7 - $R8 ~g k $Ar,.pC} Technician '
I
Englneeftg Techrticlan I I13coemist IfCADDfsttrwE= Grs hies $50 - Ss(r I 5'I
ProjEr.A TE~ulirkian ,$47 - $137 1 8513
AdmNstrailve Asslstam
Clerical
Word ProrlAdu irl Tuchl(Y.licu Tout) 14 $35 - S81) 8133 $90-00
ClejicalfAssoc TedVG#iice Tech 1 $34
Llccnscd SUFvoVor 8131} - $1013 $127-$157 Pmjp-t Surveyaar $fi0 $100
3-Peaso€r Survey Crew $112 $ {84,00
2-PEUSOn Survey Cruw $144 8435.01?
GPS Surrey Lqulpxiont X38
Total Sta ion Equipment $ $
G,S Workstatirxa Equi~pmEant I $72
GP S 3ubmeter UDIt (per half day) $130
MiEcagr At Cost Included Abuve RRS Ra1o
.
Reproductlon, rldndng, Oupllcating.
S4E> kCS, FluU Supplies, Tulephmir} ca115 E1C. At Cost Included EndLid&d Actuat Costs
e
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Agenda Information Memo
December 16, 2008 Esrgun City Council Meeting
LL. P OJECi' 963. N COLS ROA.DI NANCY CJ RCLF,
STREET OVERLAY & UTIT,ITY IMPROVEMENTS
C RREC TION TO FINAL ASSESSMENT ROLL ~
i
I
ACT`10N TO BE CO SIDE D; Approve a C:orA-t-ncAiou to the FV4 AsseRsnient Roll
lbr Project 963 (NicoIs Road/ NV4my Cirett, - Street Over] ay improvements .
FAC'TS:
+ Project 963 providers R)r the hituminous overlay of Nicols Road (MV - h ni Lane to
Dings Road) mzd Nancy C'irelc in southwest Eagan,
• On November 18, the City Council revit-we'd acid approvcd the Final Assessments for
Project 963 with no objPch(mr ; from any afCceted propm-ty cwners, Subseque'n( to that
action, staff iscovt~rt~d - an error in the land use designation 4~id amts srnent arnount to
4325 Sicols Road (Parccl 10-03 000-010-29,
The own -occgpicd residential property i,, depicted as uasi-Fublicrfinstitutionrl on
the Ci€y's current Conipi:ehertsive, wide PI an, but was intelidcd to be guided as R-1,
Low-Density Residershal M cov11ormanoc with its single family Zoning cart ~551 fii;ation,
The cn)or in the Guide Flan will be corrected before the new City Land LTSe Plan is
adopted.
The property Should have been assessed at the R-I sing]o-€aniily rate ($523.07) vs, the
le,vied Clt rate ($5,560) as ideigd ri ed in the Proicct 963 assessment report.
The proputy own • hay: boon informed the proposed correc0un schedulcd for Council
eonsideratimi on Dec4mibcr 16,
Agenda Infor a#ion Memo
December 16, 2008 Eagan City Council Mecting
NLM. CONTRACT 08-12, COVENTRY POND NEIGHBORHOOD
RAIN GARDENS
AC'T'ION TO BE CONSIDERED. Approve the final paymt~ nt for (,)ritrtQt 08-12 (Covtm€ry
Pond eighburbood Rai n Gardens - - Water Quality improvements) in the amount of 15. ,5
to Mike's Lawn Sc Laiid,,~cape and arccpt o irnprovcmcnts for fcrpauai City miintcn.Tice
subject to warranty provisions,
FACTS:
Contract 08-12 provided for the ex cavation, %oiI i-n fiIEradon enhancoment, retaining wall
t o-n, irac ion and garden bed preparaftun for 12 -rzrtn gaT&- 8 within th c direct drainage area or
Coventry PoTKI {Pond I P-23} in the east-central portion of thte C1ty, as awho-rived b the City
Council.
Tfi~m improvemcnts have been completed, itnspec€s by repn sentatives of the Public Wanes
T . aAmtmt, and found to be in order for faw(vab4- Co u iI action 0f rinal pa mcmt. The
n-sidents directly adjacent to these gardens are responsible, for Plaiiwng the bushes and
flowers as part of a sepaxate e11brt, as well is the porpetuai maintenance, subiect to ~Vau -3.ty
provisions,
10
Agenda Information Memo
eccmber 16, 008 Fagan City Council Meeting
N. CONTRACT 08-02, LOAF OAK DIET STATION
ACTION TO BE COI SIDERED. Approve Change Order No, 1 for Contract 08-022 (Lone. Oak
Li 11 tati« n - .Samitary Sewer 'Fronk improvemimts) and authorize the Mayor and City Mark to
execute all related doc . -sits.
FACTS:
Contract 0802 provides ibr the replacement and upgrade of the existing sanitary sewer lift
station (NG, l) located ,outhwcst of the interscetron of noire 0ik Road (County State Aid
Highway Igo. 6 aiul Poppler Lime,
This chime order provides for the following,
o Removal aid replacement of an existing storm sewer is rectoired to acvc ITI'm Watt,
reconsu-action of t.e sanitary sewer in conjunction with the lift station replacement. The
existing storm sewer is not in tht! location indicated on the as-built record drawing. (ADD
$3,750.x}0)
o Removal of an existing saidtary sewer chap and cvnstruetioa of a new drop on an
cxisting and a rre m nahok, Us ndeded to accommodate the designcd rcconfigliration of
the seweTage flow to the new lift station, The t-xlstii~ig sans Lary Laver is feel higher than
shown on as-b aiIi record drawing. (ADD $4,893,36)
ne change order has been reviewed by tht- EiiLd wing atLd Utility Divisions and found to
he ir4 order Ibr favorable Council action.
The change order provides for a total ADD of $8,643.3 (1.25°,i of original contract), IGO%
0f the costs will be financed 03TOUgh the 0y's Sanitary Sc or `sunk Fund.
Benda Information Mel-no
Dc~,cmbcr 16, 2008 Eagau City Co4MQC Mteliil-
00. Ac'cep( Rids for Egnipment for R=T V Studio
ACTION TO BE CONSIDERED;
Accept amd 4w4 rd kids as i coilulhcndcd to quip the new E-T tod€o
FACTS :
+ On 1-)ece!mbtr 5, 2 08 construct€oi1 eras comp]ctcd on tlhc new E-T V stildio,
On 1)(-,cembe,r 9, 2{118 tho opiE-~) [R)iia1 1)udgut wat, prosen Lod i J L work session to fl']c
EAg l City COMIGIL
OrE D=,snocr 9 the s(affwas inn-r0d4rcect Fa the City Co1nlci1.
• Thff, relnailiillg ac €€ckr1 itcry7 to opcradona]izc the studio is to pucchasc. the studio
cguipincilt,
+ The C1t Co ~zyl c21 gavc authorization to go out for bid on E-T egiai:pm1 mt oil
No v em bei- 1, 2008
Bid spcos wcrc dotcrmhied and an RIT on the. variml s blot pacikages vas isslaed orr
Novorribor 5.
• €3ids. were relume.ii on Dcctrnbur 10 and opuriccl orr Dccorribcr 1 I iri t! Lc presc.m,
of the City CIeT-k_
= ComputiIivc skids wcrc rcccivcd from tlirec firms for stadia, control room.
c 1~a e~ {is, editing and olhcir cquiprl mt,
Staf'f' nc cosnmcnds the a,,varding of seven different bias in a. to(al r~mc lmt of
$2'70,935_96.
• 13 raviolis actiori in NoYtyx_ber, the C] ty CouilctI a~,Lthorixed I V'Sterris to
install the cgllipincilt ill the StUdio, 1.1)"LaII~€(iO n is e peclect to c«sE ; pPp >xirnaLeI y
$95,000.
= In bid p4ekago tuck, sta111-rccofl mcnds aw.udhig tho. oontroI room cquipm-ont bid
with the exceptlon ot'S-1 crra Vidoo Systmis 32 3? RoutcE- L snd thc Kramwr
CompontmLs
• `t ho J'undi rig source for the equipment is Public, Education{il and 00ve, Iental
(PF,G) fuel and arc riot drawn from and do not impact pro pcrty taxes.
ATTACHMENTS:
• E-` V low hl(Ls recomil-mi&d for award on page
E-TV Low Bids
packtoge Law Bidder BEd
Studio AVI $93, 7{J4,S4
Studio Control Room AVI $100,455.34
{Less Sierra Videa Systems 32X3 2 Router aRd Kra met, Co rYl poll en LS)
LocatlorECamera Mediii €lisEribUtUrs $15,407,00
Apple FInal Cut I Alpha Video $6,624.30
Media Composer Upgrade Media Distributors $10,113.40
Portable Camera Systerr) Alpha Video $29,573 i
i
Apple Final CLA 2 Media Distributors $15,667.43
TOTAL $270,435,96
Agenda Memo
DUCC€Ttt>Cr 16- 2008 City 0)z Ol '€"ting
PV: APPR EVE contract to cwrdiiia(c.and ui mpgc Ilie 2009 Jcc,.Sho 0 (li Faguii
Civic Arcmv.
MO '1'C_1 BE O1 r1FRF :
Approve a contract with Cauit~ Sinclall- lo and mall aL?e- the 201)9 1cc h ciw aL
L11e Fagan Civic Arena at 'Cl cost not to exc4-td S4.000.
FACTS:
■ 111 SL-pLeii-th i, 2008 >:hc L-agar Skate School Coordinator, Carric Sinclair, F~.sign,.d.hcr
pOsitioll to move 0UL o the 31`ca.
■ A search vas just Evcccntiy colupleted to f€11 the position alid bec{ruse ofthe spec IaIizecl
1t}~1.k]1 Of wc7rlc {Ml{i tiMiFrg l'or r lhit~ tho position t e-i-e-- ucrc v,~ry fcw canch ate; ['slat
applied, after t€~e inttT-view i( + fiel.1,1TT1111ed flak it WO[ild ire l ei[ 10 ~Vd l1l UY11i1
'ly.dFnic 2009 to rc-adwitise'wheil potential candidates nilght be, blurt av~silablc-- to
illoY 1i-oll] IhC1r prosojit posi(1 11.
* I€1 the shoo-t toma staff, with th S€,Lpp€]rL ofa ~eni4)r S ate 11lSt1-EIC,(4)r, C:iltl 1:1 11lC1 ?t, Ia opt-rclIe
t llc day-Lo-day skate school based on the schedule and plan-s put into place bci:orc th0
Skate ScJiix}1 C~~~il~i131~at i` vcslgncd.
By € of iiilIil)g thcposit€oi~, the greetst conccm is that tilcrc is no cur€'cnt staff with t h o
eXperiellf:e {}T [-,xpul-fi,u to s,UCCCS~CLE]I cool`di€ atc aild fl'lrinr ge ill L, anTiLlzil 1 C C 41ove,
which has gi-own signif scantly tend is th e h jghi igh( of the skating season, This ffvt t is
.~chcdulcd for e-arly May but cciordination need; to bcoin by carly Jaiiuary+ 2009-
0 in the, absel-Ice of a BLitt c11od Cu (?1-c11'na[or, staff wol.Iicl Iike- to m t e r in[u is c'oi3ml(:t
with the. former coordinator to inanage tht 2009 €cc show. Shc leas the this and cq)Ccrtiw
to coordinalc this cf tort.
• The Q:Olltl-cICt %Vi1I i,:le}lily fle il-lu Llic purul-rieL",rs of'respum.,71) 111y 4111191 1lC~ ~1l'S111CIHiT11
done this event for seve;-~i 1 }er~1 i€ wl11 171ake LhIs i11 y{1Sit~r t.1-,l 11SIti{}11.
Thc, contract "!i]1 have a nowo-exceed amount of $4,000 ,lnd wiI I cover w i-)r'lC €'roin
jarll al -Y t171-c1~igh the ~Jlu w ire Carly may.
i e. is€raticm 1'Cvmuc for the 2008 ic:e show -as 12,51}E) and tilcl'c arc, also othccr rcvcnucs
f enerr41.ecl €i-oul merchandise sales an d ad,missIun to Lhcc siio? v - C.omIiI€lcd kA; i.Er floc
wile ilicy of the fu II lin-lc SkLiLu S61uoI C uordl'nator lroni Oc;tol~cr 200 t1Lroir.vli TA Lay 200
the 4,000 expendlwre ttY ( uoi-dirl ae and i-flamle-u- Lhe ice show call. uaxal y he L'S}1 un2il-
ISSUES:
■ acme
Agi ~ii& Tex iorniation Mcma
December 16, 2W F agars City Coinicil Meeting
, Approve 009 Eagan Convention & Visitors Rureau Hudget
Approve the 2009 Fagun Convention Visitors Bureau (FCVR) budget adopt ed the
ECVB's board.
FACTS:
+ Under the agreernte t between the City and the EC VB, the City must approve the
annual b-udget. adopIW by the, F CV B,
• The FCVR Board forinaliy adopted its budgd on Sep lember 25.
The City CcunciI reviewed tho EC V13 's mar cdng plan and budget at its Octobffr
28 woiishop and directed it to a f tut conscnt agenda for approva3,
A l-FACxH141E N-FS
A budgct sumniaiy is on page
Agenda ln#'orniatioD Merno
Decc ber 16, 2008 Eigau City Council i octing
Eagan Convention Visitors Bureau
Actual Actual Budget Budget
INCOME 2006 207 2008 2009
Tax Income 775,238 832,422 800,000 80D,OD0
Interest Income 4,077 8,344 3,000 17,000
Investment Income 15,853 16,682 12,500 -
Explore M Tourisrn Coop 3,872 2,224 8,00{7 10,000
Other Income (visitors guide, etc) - 127 0 -
Utf za#Ion of Undesignated Reserves - - D 50,400
TOTAL INCOME 846,f144 859,799 823,500 877,000
Actual Actual Budget Budget
Expenditure 2006 2007 2008 2009
Personnel Expenses $ 174,787 195,494 252,000 $ 261,000
Other Expenses 147,819 130,805 135,500 123,540
Office Expenses 10.3$$ 13,480 16,000 24,540
Market[nq Expenses 389,199 286,260 344,00D 437,000
Travel & Entertainment 8,563 19,020 6,000 31,000
Total 730,754E 645,059 823,500 377,000
Agenda Information Memo
December 16,2008 Fagaa City Coundl Meeting
RR. DEVELOPMENT AGREE E `1' AN]EN ? iE+NT OAK1r11LL
CR CH ADDITION
CFf P J C'r €I6-ICI
ACTION T BE CONSIDC II: Approve an amciadment to tfre Devcliapmcnt
A reernerrt providing £or tine Pxten Jon of ic,o Wad comp] ction dates for Oa Hi1]s Church
2„" Addition (City Proi~ct No, 06-IMF) to Amt- 1, 2009,
FACTS:
Oak Hilks 2`' Addition is a 2-fat single-family resi(hn-i ial sk siivisioir located east of
Coachman-. Road and south of Yankee Doodle Bond, iwar tht, City'N aintenanco
Facility. The, deve-Iopi rent agrecincat approved b the Council on Dec, 17, 2007
required the instailation of a public sidewalk along Coaclrnnan Road, individual
'-HA tary sewer . water services, grading/ erosdon control, lot corners, and millbox
supports io be per Iormcd privately by the developer uridt-T the terms and conditions of
the development c:onfraet-
The, public, srtdcwalk aloe CoaQhm= tact adjacent to 0A Hills Church 2"
AddkUmi %Yu recently histalled under- City Construct X18- , with the costs assessed to
the development under a waiver agreement.
Pix40T Rod-ney Carlson of O fills Cl-wT 3, o%yuer 4nd developer al' the Oak Hills
Church 2"4 Addition, has requested an extension of the, completion &Aes for the
rema ndng improvements identified in the development contract, clue t curivnt
economic conditions. The -request is to extend the completion rates finnan August'
October, 2008 to Octaher 1, 2009,
loo-wevcr, all newly healed lots of record inust he sen-viced with public Utitide8 in 11
reasonable time frame, taking into account constriction scliec.i hug acrd weatfier
restriction8. Since the 1 rn iiIh extension request is purely for financial n~easonrs, skiff
]pus offered to havc the utility sezvi~ mmilarly imtalled under a city contract and
t Bossed over 10 years to help address those uaiwial cotnct~rns, WA that option
available. an o €ension to Junc 1, 2009 would Eye more appr-oprnatt~,
r The City will continue to hold a limarn(Aa] Exarantec to ensure compk-don of these
imptoven,enls in accordance with the Oaf. MN CW-uh 2'd Addition devc1opment
contract.
TTACTTRNT:
Letter from Developer, page .
` i
i
i
I
i
uh
December 3, 2008
Ms. Pain Dudziak
City of Eagan
Planning Deparimunt j
3830 Pilot Knob Road
Eagan, MN 55122-199'7
Re= O ~.Uhs church
Dcvclopineut reemerit Fximsion nrThrte
Dear tuts- ' Dudzhik-
On behalf f' the Oak JA i3Is Church we are requesting au extr,n.gitm cm tiro development
aL7eem cnt Ehat is carrentiy bi place on €ho (yak t,1 it is Church 6 Addiiaam. As you may
recaii„ Oak Hills C:htirrh receN ed approval filar the develotrrr unt of 2 res idential lots on
the wrtdmost oDmer of our pmporty located at Yankee Doodle Road and C uauh man
(toad. Tho DewiVEr3 it geementrequired thu we complete die improvements by
August 2008.
Based as the current comemic times, our Church ba3 yep bean able to raise sufficient
funds to dow1op these lots into the vision for oFar C mrch. The vision tx to uc lsArou€
homes oar these. %hzs that could be used by missimarics can leave from the field, This
ccnot inues to be our vlsityn, but the tin ing seems to be slipping at this timc-
We request tat 0c City of Eagan extend the t+me to camp IuL th o developtneut for an I
additional year. This v mull bring the coinpletioa date to Octobex 2009- We hopo and
.believe that this Will give 13s Sufficient timLc to rui:w the money to complete the viaim,
Ph=%c roviow this request and let u<~s know if you need anything to complete thjj ; request, ~
Please call the Church o € ee. or Paul Daniclstut (our Church Buj idi ng C:ointuittee
rc prosctuative) at 651-643-0407 ifyou have any questions or need Fuldhional irift mea€ion,
'l Bank you far your Gaits cjr rat~c~ro-
Sincerely,
Oaf Hills Church
Rodrwy C arls(m
Sunior Pastor
F L3
I I I ~ r}} - ~ II ~I'I 6{
9i
1570 yarikee doc-Aln road * eagan ' mlhnosota " 5L-A 21 651.289.-[;570
i
Ag,enda Memo
December 16, 2008
Replan City Council Mceting
C ONSE T AGENDA-
S S. 13ody Ail Establishment License - Leroy 3oncs, The Canvas'fattoo Studio L I, 4130
Black-hawk Road, Suite 114
ACTION TO BE CONSIDERED.
Approve R )dy Ail 1st blis,hmcnt lliccnso for Leroy Jones, The Canvas Tattoo S€ ldio IT,
4130 Blackhawk. Road, Suite 1 14
FACTS;
* Ordinance No. 429, adapt-ed by the City Council on October 1, 2005, added Section ,
6,54 to the City Code. Section 6.54 regulates the business of tattooing, body piorciaig,
body branding, body panting and body art.
* Leroy Jones has applied for a Rudy Art Fstablishment Llcensc and plans to open the
C anvas Tattoo Studio 11 to 6e located at 4130 Blackhawk Road, Suite 114.
• A bauh,ground investigation was t inductcd by the Police Department and 0iey rowid Izo
reason to &ny the upp icalion.
* All rcquircmeants of the application have been me-t.
* StaWde-e o-s the license in order for approva€.
ATTAC.HMEN 1'
• T oiv,, The, applkation is availahle for review iri the Admini~tra(i~m T)elrarfm 1.
G
A geada Irdormatiorr Memo
December 16, 2008 Eagan City Council Mi ding
PUBLIC HEARINGS
A. 20W) Fee' Schedule
ACTION TO BL C.`ONSEDERLD:
To :lose the public hearing and adopt a resolution approving the 2009 twee Sehedufe establishing
fees for various City services, supplies and materials.
FACTS-
e'er f vEmcsota Statutes 462,353, the ado ptiaa of a foc schedule requires pubfication at least
10 days. prior to a public hearing. The notice was published on December 5.
For 2009, mulay Cm; are proposed it) be adjusted upward for inflataan and/or other reasons.
It is an icipate'd the nevi "icons itl i con lnue €c) place F, ar-i's fees generally at or near the
medhm of comparable cities.
As the Council may reenIf, 2009 is the second year o C a two-year plea -ifi ofthe siguilicunt
Metropolitan Council pravirr ri crttal . rvic iv CF, ate ter t c tta ent ra€c
increases impow-d c,t the (lily a year ago. In 110 and infiltration s.urvhargcs assessed by
DICES have increasf~d the City's costs even more.
o The average household of four will experience an inercase in their 2009 water and
sewer dill of 11.00 per quarter, or $2.75 per month.
c) An independent consultant's survey of 2007 rates indicate,, Fagan's CA)IIINIl water,
sewer, ands€onigwater lees were among the lowest it; the tetra urea.
n wf ph s W PmNly Air the cou il,' i revzc a more comprehensive analysis of rates
and rate-setting policies in the lir5t h& of 2009.
ATTACHMENTS:
• A copy of the existing 2008 Eee Schedule marked up with proposed changes for 2009 is
attached oa pages w through l ,
A summary o€'notablo changes for 009 is attached on
• A comparison of 2007 Mewo area utility rates {water, sewer, stormwatcr combined
compiled by an independent consultant, AM S, is attached on page
A cop oI'the re. fusion adopting the 2(}(}9 Fee Schedule is altuche'd on page ~ .
City of Eavan
k
F
Approved by the CW Council at its December 16, 2006 meeting.
Fees are effective January 1, 2009.
Table of Contents
Page
l_icerises and Permits
Alcohol
ether 2
Tobacco and Liquor 1_icemr a Violations 3
Development Review 4
or~stf cticr~~related Permits- 5
Escrow Deposits 6
Other Development-related Charges
Park, Frail, Watef Quality Dec€icatiGn 7
Tree iitgation/Replacement. .................7
Inspectiors Fees/Permits
Building Permits 8
Mechaplcal Permits 9
Plumbirrg Permits 9
i-ireworks Permits
Other lfGspect{ons
State uFrharge 11
Utilities FeeslCharges
onflectlonlAvailability Charges 1
User Rates 13
Other Utilities Fees 14
Water Meters 15
Street and Trail Special Assessment Rates 16
Other Assessment-related Charges 16
Parks and Recreation Charges 47
Community Center Fees 4
Police Department hafges 22
Fife Department Charges 3
Fife Department Training Room Rental 4
Equipment and Staff bates 25
City Attamay Rates 26
Miscellaneous Fees/Charges 7
Summary of Connecbon Charges ........................................................................................3g
410"Ci4ofEw 2009 Fee Schedule
ALCOHOL LI ENSE$ AND PERMITS
Fee Acct ode
deer
Application and investigation 500,00 (1) 1101,4269
Off-sale license 100.00 0401,4056
Ors-sale license 450.00 0401,4056
Tern porary Iioense 25.00 0401,4056
Application and investigation 500.00 (2) 1101,4230
Oft-sale license 2V0,00 0401,4055
On-sale license "
:
Annua€ sales < $275,000 5,300.00
Sales $275,000-550,OW0 6,00.00.. l
Sales > $550,000IL
Sunday license 0ft.00 "
On-sale club license
< 200 X40.00 0401.4065
201-50000.00
501-1,000 854-00.,
+13,J001-2,{0'S(00~ - .J 8105 }4'-00 IF
•'Y,VL1 t-41a 474141 --:.~F~k/V~: 4IU IF
5,000 $,00i,Q{3..... F
Temporary (up to 3 days 454.00
Wine
Application and investilafion ` D{3 (1) 1101.4239
On-sale license 1,900:00 0401.4055
Sunday Iense 100170. 0404.4055
Gaily carisurnp`h " 'd':cfsP3ap.. 5-0 0401.4055
Annuai con rmiption and display.:.. 000-00 "
Dally sporti 0 convention 50.00 "
Annual sports + p:corrvention 600.00 "
Duplicate 5.00 0401.4234
Change in 300.00 1101.4239
(1) When wine arrd beer Ii 6ses ate'6'00lied #er by thL same applicant, the total maxim um application and
irrvestiatrarr fee is $500,00::(Acbt'-.bade 9001.2248)
(2) Also requires addition al fee-44~ 0lpersan or entity beyond five having an interest in the proposed licensed
establishment- A $1,000 escrow for up to five applicants residing outside of the state is requ Wed.. plus
$2001persGn beyond five with an interest.
City of Ekan 2009 Fee Schedule
OTHER LICENSES AND PERMITS
Fee Acct Code
Adult establishrnents'
€nvestigatimcn ' $ 340,04 Requlires $1,000 escrow 1101-4239
Annual license 5,000.00 0401-4067
Adult companionshipleaeort service provider:
Investigation 300.00 Requires $1,000 escrow 1101.4239
Annual license (one license included wI 850.00 04D1-4467
adult establishment license)
Amusement, rnechanIcal (statuary maximums)
Per establishrneilt 15,00 {401-4062
plus
Per rnachirie 16-00.
Body art establishment -1ig2nse
Body art establish Ment - Jnvestigation '~6{3
Body art teGhnician - license _ ' 25
Body art tech nl6an - investiga ion I
Contractors license - P]urnb!n M Dept of Health Bond' & 1iis- Cert.
0R ($26X0), , rnd MN Master Plumbers ert-
Sewer and Water Unlicensed ABA: LE ET; or IU UCA P€pWayer Training
Cerlificatie5 & MN Dept of Health
Centractar Bondeftcate$5;
Dance ha]I - initie€ investigation;.:.::. 301]-0 l}:.. : 1 01.4239
Dance I7o11- annual perm it 300-06 0401.4112
Dan ca. public - single overt 60.66
€]angeroUs dog registr4iU6n--.:.:.
Reg€stration, sa§€i; grid tag (fl.feti me of .:.,l 00. 1191.4061
Development-relay id permits Bee pages 4 through 7
Dog license (2-year) 18.06 1101.x}061
[Licenses are also avallable at
all Eagan veterinary clinics.)..
Dog license late fee 2-00 1101.4051
Duplicate dog tag -00 110 .4051
ambling - investigation 256.00 1101-4239
Golf cart, motorized perrnit 25.00 0401-4114
elf driving range iicens~e 50.00 0401-4076
t- unfJRg, bow permit - resident 10.00 1101-4120
Hunting, bow permit - €rorr-residiant 25.00
Kennel Permit - initial 100.00 1101.4212
KenneI permit - renewal 50.00 1101,4212
CRY of Eap 2009 Fee Schedule
OTHER LICENSES AND PERMITS (cont'd) Fee Aoct Code
Massage lhee apy establish rot - investigat€ n 300,00 11 G1.4239
Massage therapy estabiishrnerst - license 300,00 inkides 1 therapist license 0401,406
Massage therapist - investig8tion 100,00 1101,4239
Massage therapist - license 25,00 0401,4064
Pai{itball facility - investigation S 50.00 1101,4239
Paintbaii facility - iicense 150,04 0401.4070
Parade permit 25,04 0401,4129
Pawn shop - iflvestigation 850.U0 pe~:o ter 1101,4239
Pawn shop - license 12,000,00 0401,4061
Pet shop investigates- Hcense - initial 10t}.OD ±
Pet shop license - renewal C.k 0401.4003
I'igeori :00 0401.4120
Rubbish haUlef - coM rnercial, residential, 0401.4059
recycling only, or ccrls#rectionldem011tion tt
debris: 1 s' truck 600,90
Each additional trick 60.90
flaws'{circus, carnival} - investigation.... 50.09....:: 1101-4239
Shows - license 26.90.: 0401.4120
Stables license 60.39 : 0401.4070
Tobacco sales-Investigation 100,00
Tobacco sales Iicense ` 20009 0401.4057
Tree ccntrctcr license 25.00. 0401.4058
TOBACCO LICENSE. VIOLATI0NS:
Licensee:
First violation at Iicensed pi~M€se 75.00 1101,4233
Second violation within 24 r€iohths of first
violation at Iicense€re€s::::.. 200.00
Third and subsequent violations within a `
24-month period at licensed pfeM.Ise- 250.013 "
Other tndividualls: 50,04
LIOU0R LICENSE VI LATIONS:
Licensee:
First violation at Iicensed premise 500,00 1101,4241
Second violation Within 24 months 1,000.00 n
of first violation
Third violation within 24 months 1,500.00 plus seven (7)-day n
of first violation suspension of license
Fourth and subsequent violations 2,000.00 plus thirty (30)-day
within 24 months of first violation suspension of license
Alb-
City of Ear 2009 Fee Schedule
DEVELOPMENT REVIEW
For the charges below that require escrow deposits, refer to p.5 for the amount,
Application Type Fee Escrow reautred? Aect Code
cmprehp-nslve Plan Amendment $ 500-00 Yes 0724.4207
Conditional Use Permit (CLAP) " 350.00 Yes 0720.4095
-
1=jrsa€ Planned Qevelopmefit 350.00
- 0724.4206
irsa€ Plat 254.00 0724.4206
Final ubdivisiorl 250.00-: Yes 0720,4201
Plus 0:0011ot
Interim Use Permit (ILJP) X50,00 Yes 0720,4005
Planned Developmeflt - annual rev€ew 1Q0,00:i:::.. -.::..17720.4223
Planned Development Amendment 250,00 Yes:.. 0720.4207
(separate ffom razoning)
PrelirylFnary Planned Development.:-:::,-,.:---,- es 0720.4205
Preliminary Subdivision Ye0720,4205
Rezoning 8513100 lies 0720,4207
Site plays review 151`10.. No 0720,4223
Varlance - resit]okfa,1 * 00.00.. Yes 0720,4205
variance - nor) =re -Idenba1 * 400.00 lfes
Waiver of subd€visi46.=duplex lot sp€€#s 50,00 Rio 0720,4205
Waiver of subd€v-ss€on -'sMgle-family Zone:' 300,00 Iles
Waiver of subd€vis-son - at rer:'° . 150,00 Yes
Application to appeal 3s 50% of ori6vial fee-
NOTE: Rezonin , Prelirnlnary and Hirai Planned Developments, UPS and IUPs dO not regaire
additional escrow if incorporated ftl} subdivision application.
+Eflyflapt 2009 Fee Schedule
DEVELOPMENT REVIEW (cont'd)
Fee Acct Code
Lot co nbination agreement 200-00 0720A20E
Vacation proceedings 400.00 plus out-of-pocket City costs on 0720-4220
replacement easements andiw
transfer of propefty If handled
outside normaJ subdkv. process
Indusfriak revenue bond and muiti- 'k,000.00 plus out=af-pocket City costs 911 .4211
family housing bond oppiicatlon (Es6i6w required) 91114224
Tax 3noremant application Public finanpi: 1,000,0. `plus out-&-pocket City costs xy-<x.4229
Assistance application (TI F, State- rograrn, etc} (Escrow regUlrerl)
CONSTRUCTION-RELATED PERMFr$
Gradrnglexcavatien
if preliminary patted:
< 1 acre 300.00. 2010,4094
1-5 ayes SE~D,Q
5# acres
no pre irninary platted'
0-5 acres
eai l additional acre over.:-`:.. 50,00 (800.00 max€murn) "
Renewal 200.00
RIGHT-OF-WAY. (ROW) PERMIT 841sU A14AGEMENT 1FEES:%%
ROW regWrat on:fee 40;00 2014-4102
ROW excavaktn.1 isWlation permit p t6 1,006"ieet:... 200.00 "
ROW excavatkcr~~irfstak~ation 1,000 trot). .20 per foot
Winter ROW excavation surcharge (Dec Mar- 81) 50.40 "
ROW excavatkonlinsta€laftoh fee (new development) 90.40 "
Obstruction permit 50.44 "
Private improverryent in ROW rrraI€s driveway) 20.40 "
If maintenance agreement is naquied::: 250.04 "
If disturbance of e l €ing €nfrastrijc(u're 220-00 plus minimum $500.00' security "
(e.g. curb, sidewalk, cater-basin) deposit for one year warranty
* Security deposit to be calculated by Englneehng aepa&nent
i `E 2009 Fee Schedule
ESCROW DEPOSITS
The City requires the following escrow deposiW. The arnQo jnts repre5errt initial deposits, riot actual oharges.
Additional deposits may be required as City costs are incurred.
Initial
Escrow
Deposit Acct Code
Preliminary Subdivision app€icadion OR 250,00 9001,2245
Pre€am€nary P18nned Developrnent OR 2.500.00 single-fancily < 10 acres
Waiver of nbdivis6n - other OR 5.000.00. single-family > 10 acres
Comprehensive Plan Amendment 4.500,,: Ji and to rrhomesJmultiples "
< 20 acres
9.00U.00--. Ji and to rlhomesftultiples "
20 acres
Weaver of Udivtsion - s€rrgle f2milyneQ BQ .00
3.000-00
Final Planned Development
Planned Development Amendment 1,500-00
Final Plat 800.00
Final Subdivision npplicntion-1-3 lots
Fina€ Subdivision app€icnfion - 4 or more lots fl {3
contract manage crest
< 150,000 CtLstirnated construction Costs :.12% of costs'`:::::_.. 5,)D0-00 Minimum 9001.2245
$150.001-$500,000 esfirnated constfuctiian costs•...::. 9.° pf costs m3nirnum
5500,000 estimated constru66 6r osts 5°r6 of "Gusts `36;000-00 minirnurn
Conditional use permit 5DQ-01)':.' Residential 9001.2245
(Not rectu€red if subdivision escra.vv has 1,000M ommucia€
been collected as part of same'applicaf ri.
Interim use perrni€:y: en ..pan . is i5v~lv6d 500-00 Residential 9001. 45
(Notrectuired'if's'ubdivision"e''scm ha 1,000.0 Commercial
been collect6d as part of same`,aOpiicati
Rezoning 500.0 l esic€tntial 9001.2245
{blot required if subdivision esemw ha-5:.-,:... 1,000.00 Oommer6a€
been collected as pa€ :0f-.sa:me application.}
Variance - residenfiai 300.00
500.00
Variance - non-residen Ila I
Lq "c#riQ-a reliant re hnnd nrnr~~ucing , fYfYfi f4fY x!'70-3 2 i1 F. 40,000.09 ~Fir F, r.icinn nnr~ ^r^cessang Qf7g4 '274 F`
Public frnarrc:rrg assistance 10,000,00 0001,2245
pity of Ea,Tdll 2009 Fee Schedule
OTHER DEVELOPMENT-RELATED CHARGES
Fee Acct Cote
Parkland dedication:
Single-family $ 3.308.00 per unit 9328.4870
Duplex 3,258.08 per unit "
TGwrihouse/Quad 3,458.08 per Unit "
ApaFtmentslfU uNpla 3,212.00 per Unit "
Cora' mercial (post-1/1183) 860.08 per 1,iD()o ft` of bldg "
Industrial (post-'111183) 36_ per 1,jDoo ft2 of bIdg "
DarnmerciaUlndtj stOi it (pre-111183) 2,518.00:.::`..`.. per net acfe "
Trailway dedication:
CamiraerciallIraclustriaCIfc Facility
1., 1:00::..::.. per net acre 9375.4871
ResideTitial -.250.00 :per unit 9376.4871
Water quality dedication:
Water quality dedication fee is equal to the sum of (ff-the cost of the area of a w6fer..quaiity treatment pared using
the per-acfe lard values below; and (2) the cost of t66 voiurne of that pond rksih texcavation rate below.
Dedication fees apply in lies of or in addition to oonstruction'or use of an actual treatrri6~-.pond.
Per-acre land values:
Sic g le-farm ly 85A74.00 5501.4872
Duplex 84,158.00 "
Towrihoarre 141,262_0t7:..:: "
Apartmn_-nts, Schools & Churches 140,89100
Commercial 6;481. "
Excavation rata 8m per yard "
Tree mitlgai loralroplacement:
Refer to City Codeiection 1'1. i 0. .
subdl. 15.1
individuu Li.frees 120,00 per diameter inch 9D01.2120
Woodiar 1. areas 1,20 per sq ft of woodland 9D01.2120
2009 Fee Schedule
INSPECTION FEESIPERMITS
Building perry M:
Building permit Peas are based on the League of Minnesota Cities ree Fable, Fermits are issued to specific lots. -A
84,ange4n.addfess o5 !Gt a ter i6suanv c~ oil otZV rs aril f4f5 +rn nrF r~ Parmk rsra clFF4ea ,A 19 a Plan G-he Ak
at+afge: - ln additien-,-~Th3ere is a State surcharge on ail permits, the surcharge fee schedule is on page 11.
Thee following connection and availability charges are also collected with t#xe single-farolly bui€ding permit fees:
Fee Acct Code
Sewer availabi€ity charge (Met. Council
Environmental Svcs - SAC chg) 2 0 0 1, 8215- 9 9e fir 9220,2275
Sewer availability charge (City) 140.04 sinalie 8379,4581
Water supply and storage (City) 1,185,0{] !..I ram- 0 6101. 80
Water meter (518") 147,0D fnr46 66 fnr ro ar 6191.4509
Treatment plant charge 785.00 X90 ,.fi„n Minor) 6101,4685
Building permit valuation
< $500 80.D0 0801.4085
501-2.000 80.00 phis 3.2S`ft100 valuat'ron* $500 r
2,001-25,000 M1 73,75.,: plus 14,751$ .000 valuatlon° > $2,400
25,00150,000 413.00 plus 10,7 61$1,000 valuation' > $25,000 Ir
50,001-100,000 661.75..: plus 7,50/1,000 valuation" > $50,000 r
100,001-50or000 :.1,050,75 ~J11~S ,001. GOO vafiaatavri" $100,0 F
plus 5.001 $1,000 va€uation* > $500,000
1,100,000...`:. 5,458.75 ys x_041 $1,400 valuation' > 1,040,Og0
BuiIding permits f6r.selected work at existing resI ~hres=
I=ireplacelflreplaoe-stove, dernoiitiorl".:::.
building move. rs n 88.54 90:40 includes State surcharge 0801.4485
Mail salon 88.50 -0801.4485
Tents >200 sq. ft.. canopies >440 N. ft-,
greenhouses. pylon sligns
residential lower level remodels finishes, residential
decks 128.50 130.99 jPGludes State 6ur%~;harqe and 08D1,4085
view e
• ire-roof, siding, windows, including egress
(based on fixed valuation of $8,000 per work
type and per unit for 1- and 2-uriit buiIdings):
$3,000 valuation 88,50 9-0-0-a- ipp-hides. s5tate rol-M-Ql ar,.a 0801.4085
$4,400 valuation 10-5.29-
$9,000 9,400 valuation 177,00 13'i,'F n
or fraction thereof
40'riq of Ea PH 2009 Fee Schedule
INSPECTION FEESIPERMITS (coat°d)
Mechanical permits:
The €nspections Department rnust verify the classi€ication of each multiple-resirlarice dwelling to
determine the appropriate permit type.
Fee Acut Code
Residentiai (1-2 family, townhomes, condominiums) -
-....flaw construotioa 90.00 per dwelling unit 0801-4088
odlficntionfolteration (i.e-, furnaee,A/C.air exchgDge) 50.00 tt
(Permit not required for lower-level dUCtWOTk alteratiorxs.)
Supplementary furmaoe 00:00.: per dwelling unit °
ommerciailindustriallApartment buildings
H VAC 1°l0 of #racl price ` (50-00 minifnLrr) 0841.4088
Process piping systems 80.04 4841. 088
Underground foal[ installat€on1fernoval 70.04 0801.4488
Plumbing permfts:
The- Inspections Department must verify the c1assifcati0r1 Df ea~f! multipl.e~rb§idence dwe111n§ to
determine the appropriate permit type. -
Resideritial (1- family, town homes, condominiums
New construction lttrsnit 90-00:per dwa 0801.4087
Modifications that after living area
A&Ureplace softener, water heater.... 54-00
Private sewage disposal Dom
(irtctdes 44,00onty Perr#t Foe 9001,278) 904'1,2275
Additional, per as-b 10-00: 4801.4087
Abandonment of private sewage d'sspcsa3:.:..:.::.. 50-04 OB01.4098
A andartnterrz= sc +;V 9401.2257
Turr}afound:50-00 0801.4087
Reduced p'ressgre zone (RPZ):b.4rkflow pn~venter 0-04
Lawn irrigation fjy tem 0-04
Corr merciaVindustrial/Ab im€rrent [wild€rigs.:::..
1 % of contract price ($54,00 rninimum) 0801.4087
All plumbing
PVBIRP - newlrepaj~(febulldlrembve 50.00 per b €lding 084 ,4087
Fire Suppression Permits- 1% of contract price ($60,00 minimum) 0801-4494
Fireworks Permits:
Sales arO Storage - outdoor 410.50 (includes teat)
Sales afO tarege - all other 100,40
Pyrotechnic Special FfferU Displays 100.40
2009 Fee Schedule
INSPECTION FEE3lPERMIT^S (cont'd)
Other building Inspections fees: Fee Acct ode
Electfical permits issued by the State
Plan check review 55%of betiding permit fee 0720.4222
Demolition permit $88.50 480 -4Q9
Day Care 50.00 1201-4218
iovlrig permit - buildir}g b. 0.:. plus cost of darnagel OSD1-4493
repaFrs, -cr=vvppw Q W
6tar-mined on case-by-case 'basis...
$ ,ODOescrowfeguire _ 9001- 2257
ig~ permit 2.50 per sgu&6:foot 0724-4089
Pylon slgr4s 57' tall 130.00
Sign permit - investigation fee (applies when work E]v~b€e sign pefrrGit tee
commences before permit issuanoe)
Temporary sign permit (rip to 14 days in a 60-day per€od}:.: = 28_i~~.'... 07 0.4089
Wind energy, radio and T tower peT-mll. Based on valii-see buiIdin 0801-4092
err si fee schbdcle
Underground storage tank installatiorklre rovai:.:. 70-00"= " 0801.4088
BuMing permit investigation fee 50% of plan review ohe('k tee 0841,4085
(applies to appr ' ov4d Permits abanddnsc# Cry .applicant)
BiAdiriglPlurnbiri§ iMe-chanical p it inveki atiof1 tee Double the base fee permits, p.9
(applies who work ooi3 men es. Prior to rmit issuance)
Lot transfer or addr4'.:6han a tee 50.44 4720, 22
Replacement buiIding pent fieid card 5.04 0801.4230
Duplicate certificate of occupancy 6.04 480,43
Certificate of occupancy rese46h:'t-e 20.00 0891,4230
Commerciale driveway construction if«' €#y ROW 50,00
Commercial utility connection in City ROW 50.00 Escrow to be determined
on case-by-case basFs
Re-inspection fee 50.00 pef hr. ^ 1 hr minimum O801.4242
after-fiourslweekend inspection fee 5O,t}0 per hr. T 2 hr minimum 0801,4242
Address change after building permit isswed 50.00 02D1-4230
Permit refunding fee 50.0o permits, pp- 8,9
Mate of M contf actor license verification 5-00 0201.4230
Street name change appiicatkin 100.40 + out-of-pocket City costs 0201-4230
City of EVO 2009 Fee Schedule
INSPECTION FFESIIPERMITS (cont'd)
State surcharge
The State of Minnesota requlTes the following permit surcharges to be collected by the City and femitted to the State,
Building Permits:
Fee Acct rode
Value-based permits
$1,000,000 valuation _0005 x valuation
1,000,001-2.000,000 500 + .D004 x (valuation "1,000,000) 8001 2195 0801 4 95
2,000,001-3,000,000 900 } _D043 x (valuation.--2,400,000)
3,000,001-4.000,000 "1,200 + .00D2 (valuabon- 3,000,000)
4,000,04I-5,000,000 1,400 + .0001 (vatdafi6n - 4,600,000)
> 5,000,000 , 00 + .00045 fuati6n - 5,OQ0,000)
Fixed-fee permits
Permit amount 1,000 or less
Permit arnount > 1,000 Permit fee _0005 ,
Mechanical, Plumbing, and Fire Suppression permits:
Permit arnount $1,000 or less L4.
Permit arnount > 1.000 Permit iee- .':0005 i permits, p,9
City of Eap
2009 Fee Schedule
UTIUTIES FEES CO NECTIONIAVAitABILITY HARGE
Trunk charges: Fee Acct Code
a€litary sewer Oversiz13 (fer assessment purposes)
Urr-platted acid platted non-residential 2,025.DD 2,479.90 per acre 9870,4611
Platted residential 1,275-00 per lot 9379,4611
Water main, overs€ze
Uri-platted and platted non-residential 2 7Y ~ 70.00 24_G6-QG per acre 9378,4611
Platted residential 1,325.0 1-,254-90 per lot 9378,4511
Storm sewer oversize
Single-family -117 0. 11 per sq t 9377.4511
Multi-family -150 0. 142,.::: sq f#
Nonresidential 86 0 A..' per sq f#
Lateral charges:
Sanitary sewer 6 70 9 9:.:: per oent fte foot 9379,4511
Water main
Single-family 59.59 per centerline foot 9878,4611
[u fti-fam€I}+an non-resi a tial 76.05 per,6entefljne foot 9378.4-511
EOrm sewer (based on pipe a 15' depth)
12" storm sewer `_68.80 6 5 per centerline foot 9377,4611
15" storm sewer ` 79.20 6 per centedfn,6 foot "
18" storm sewer per cell tedine foot. "
1" storm sewer per center irre #a f "
24" storm sewer 93.75' 9 per center] ine foot "
Service Charges:
Sanitary ewer - 4" service =G_ U_ :wee riet. service 9370-4533
Sanitary Sewer - 8" stub 9.76 Ou :~15C)561() pe 'stub 9379-4533
per service 9378-4508
Water service 855,0 ` 80 541 D.:.
Wafer - 6" stub 2,945:0 t} 2,773.09 `Per stub 9978-4508
Sanitary sewer availability (SAC): .
CES. parUiDn all:Oroperty types' 2,000.00:.4,8254 per SAC unit p 9226-2275
City portion -gwproperty tY a 100,00 per AC unit' 9679-4681
Sanitary ew&:Trunk Connection:. harge'(5
1-5 SAC untfs1,535,00 1,540.00 per SAC urlit' 9379-4619
6-10 SAC units 410,00 206 00 per SAC uriR a 0679-4819
11+ SAC units 465,00 0 per SAC unit * 9379.4619
Water supply and storag
Residential 1,185,00 1 00 per AC unit 6101.4680
Non-residential 4,860,00 4 00 per acre `
Treatment plant:
All property types 785-00 690-60 per SAC unit " 6101.4885
Direct connection to M E Interceptor -
applit=ation fee (riot a City fee) 004-60 per connection
* SAC unJts are determined by Metropolitan Cou ncil-Efl virofl mental Services (MCE
1
City of EaP 2009 Fee Schedule
UTILITIES FEES-USER RATES
Fee Acct Code
Sanitary sewer
Resider3tia€ and Corn rnercOlllndustrial
(usage is used on lower of winter quarter
and current quarter water usage)
Administrative fee 1-45 1-.20 per bill 6201,4530
All usage (m€n 3,000 gal/qtr) -55 x.30 per 1,000 gallons
sewer-only (no water connection) 52.45 47.20.' `'::per quarter
MaM al readIng1bi ing fee- deduct meters 10-00::--,:'per meter, per read
Water
Residential and Comrrmerciallindustriai -
AdmiNstrativef B- 0 ; rbjil 6VA4505
DornestWPotable usage 1-40 4430 per 1,900 gallons
lawn & Irrigation usage it separately metered 9-42 4-3a per 1,00 gallons "
(includes D N R sumrner surcharge of
S-02 per 1,000 gallons)
5,00:.:' perday
l lydran#lconstruction teeter- €inimu rn
Storm water drain&qe
All properties except R3 8.11 per REF/qtr 6401,454CI
R3 properties (28°6 credit} per REl=lgtf 6401,4540
treetlsig nal lig h Eirrg
Neighborhood lights
sing le4family. t rJn f7otxies (R1 P2) A.99 4.84"." Oer gtrllot 6301.4550
Townhornes {R3} 4,00 3439 per qtrlun it
Multiple residential 8,74 3;4-9 per gtrlaccount x
Norr-corriir~ro~as.':' 5,90 5,T3 per c1tr/acre
0 1:22 ont nuoui ~ (Oer LF basis). 13, 27 per cttrlL
l= "
Continuous, (per acre lusts)'.. ~ 7 8 ~ 9 BF:4 per gtrfacre "
Individual k hfs.
100 WHPs::.:.. 35,45 84-43 per Iighllgtf "
150 WHIGS 51,40 49.9 9 per Iightlgtf "
200 WHYS 4,25 4~ per ligl~#lgtf
266 WHYS 57,73 54 Qfi per Iight1gtr
or munity and signal lig,Eii<s.:.
RIM 1,85 per unit/cltr
R3 1,48 4-44 per Litl3tlgtr
R4 1-89 .06 per urlitlgtr
Nora-residential 7.45 7.23 per unitlq#r
1
AR6
q"Q1YofFAFn 2009 Fee Schedule
UTILITIES FEES--OTHER
Fee Acct Code
Water shut-off 55.00 (7arn - 4pm) 6101.4612
Water meter ren-LovaVrep€acementlreseating 55.40 (lam - 4 prn) 5101.4612
UtiIky W1 late charge 1.5% per Month on 5101.4506
unpaid baiance
Certification fee on delinquent uttlity bills 25.44. per parcel xx x.4612
Sewer permit - new or rivpair of existing 50.506201.4532
Watef permit - new ar repair of existin 5{3.50 5101.4507
Temporary construction hydrant meters (6 month max)
Permit fee 44.00 per onfi , 3- artth 5101.4521
Hydrant damage deposit 200.00 deb b fl < required 9220,2254
518" meter damage deposit 245.00 9220.2254
" meter damage deposit ' ..1,022.0
3" dackflow preventer & cart damage deposit:.
Trip fee (it required `55.1 Q 0801,424
" backtlow preventer deposit 45:{ {3 922D-2264
Scheduied after-flours work
811 out - 2.5 hour minimurn OT labor rate ` p!Us 15% admin fee
to:i is admin of 60.00
Extended day OT 3 or rate.. plus 15% attmin fee
Meter testing {charged only it exei tests correct}
518" through 1" 119.00 6101.4242
t "through 2".130.00 5141.4242
All other sires. Contract cost plus 15%
W.-.W two s 't`r, ~,4tn n1i 5at^rb 7'3ticLi tQfilyy {`io/5hi'p' Iated 225.09 ~y
(Fca in r.2~iriee. rcfiinrl [nla ~#~atnrit'nf~' 74.00) 70 0 -9220-2253
6101.4228
Private hydrants
Main#enancel#lushing 55.00 6101.4242
Repair Time and material plus 15% 6101.4242
Utilities cus#orner list
Mailing labels 126.99 0501.4230
Electronic trartsrnlssion, weekly new cus#orner list 50.99 per year 0501.4230
14
dab.
City of Ea Il 2009 Fee Schedule
UTILITIES FEES-WATER METERS
Fee Acct Code
Water ureters (includes copperhornl8trainer,
remote wire, and taoch-pad ureter)
518" x " meter $965.00 147-0 0 6101.4509
mater G3.03 X99 "
1" meter 299.40 27.00 "
1 Y2" meter 541.00 546:00
2" compound meter 7730.00 56- @ "
"compound meter 2,737.00 2;493-OO....'. "
4" compound meter 3,587.0
b" compoursd meter 5,692-00 6-,52&_-G4. I " turbo ureter 995.00
2" turbo meter 9.,074.08
X' turbo meter 9,369.00 !;,351-90
"
4" turbo meter 2,439-00-.2,504-99
"
F turbo meter 4.2 4.00 4,598-90
Replacernerrt remote wire (over 54') 0.12 per foot n
Replacemeet.outside touch-pad metes i7.0
42 copperhornis onr y 49.00';39.99
°
Meter strainers only
2" strainer 321'.'00-:302,99
3" strainer 409.0 2- k- .NO
4" strainer
6" strainer :..784,00 7 -3 6- O8 "
Radio meter read sending unit 153.00 6101.4509
€ Dal port expander. 68,00 1 E _4 0
1
City (if EaLin
2009 Fee Schedule
STREET ASSESSMENTS
Fee Acct Cade
Residential - 3 'wide
Street surfacing 51.20 48 14 per FF xxxx_4611 1461
Street surfacing with grading 86.95 84 D per FF °
Street surfacing with storm sewer 71.10 65,90 per FF
Street surfacing wl grading and s#arm sewer 11)7.25 0 per FF
Multagle and lrkstatratbnal - 44' wide
Street surfacing 85.00 7-9,95 per FF
Street surfacing with grading 137,05 FF
Streaf surfacing with storrrk sewer 120.31} per FF "
tfea t surfacing w1 grad€ng and storm sewer 172AD per FF "
orr marciallindustrial - 52' Wide
Street surfacing
Street surfacing with grading 178,70 16- 71 per::FF
Street surfacing with storm sewer 1~~,7a 40 per'FF..:..:. "
Street surfacing w1 grading and storm sewer 221,25 24H 155 per Fr
TRAIL ASSESSMENTS
Concrete - 6' wide (includes $4.151FF sodlgrad!38.20 '35.55 per FF xxxx.4611 14612
Siturninaus - 10' wide (includes 4.151FF sod/grad 23,x . per FF "
OTHER ASS ESMENT-RELATED'CHAR ES
Reallocation of special assessr~irkis 16 0501.4225
Assessment search 10.40 0501.4225
Pending assessm6nf.repDrt 0.25 per page
Final assessme6f'report 0.25 per page
Copies at legal descvr Pion, owners, 0.25 per page " 0201.4230
" if less than 1 0O pages
pity of Ea r 2009 Fee Schedule
PARKS AND RECREATION CHANGES
Residents Non-residents Acct Cedt-
Ail facfffty rientaf fees and charges are subject to 6_-5 6.75 % Sate safes tax.
The following facility rental fees require a $150.00 damage depipsit (exception: see note at i~Dttgm), payable at the time of
reservation:
Trapp Farm, Thomas Lake, and 131ackhawk Pafk pavil!€ons:
All day rental (14:40arn -10:04pm) 138.00 124 0 173.00 46948 xxxx.462514626
HaIf-day fe€rtal
(10:Mam -4:00prn or 5:00prn -10:50pr) 93,00 P9,99 116.00 V1 W "
Blackhawk kitchen 46,00 4609 58,00} W "
Enclosed park shelter buildings:
All day fesrtal (10:00am -10:00pnr) 138.00 13440 173.Ot3 .158.50
Half-day rental
(10:40arn - 4:00pm or 5:00 pm -10:01)prn) 93;~~ 44,4)0 116.0{3 9X3:00
Athletic facilitieslshel#ers:
Fields - youth toumaniant (per field per day)... 52.04 54:0 3 .::::.103- 00 1.0 xxx .4824146 7
Fields - all othef users (}per field per clay) 75.50 k 54.00 -147-00 "
Ugbts; if required-(peFfield eF hGU
Lights: Nofthview (per hour. al 14 fields 57.05 57.00
Goat Hill {der feld;...er day} 30,p0 30.00
Building dean ing {per day} 76.0 X3-99 xxx .46 5/4626
E8gan Room, City full - hfourlp..rat s (o#e..:af#er-hours .refs#ai~.is -hoof inl r€rrrufn)=
wthr gaups X5.00 25.40 3154.4325
Local civic groups 45.00 40.00 "
Other c3#izerr groups 44.04 50.00 "
For-profit rgani at of s.:.... 75-GO 75.00 3154,4324
Kitchen, City Hall ~ flat rate;
Youth grouips:-:-.-. 10.00 10.00 3154.4325
Local 60A,, groups.. 20.00 20.00
Other citizen gaups... 20.00 25.00
For-profit organ iz ios s.. 35.00 35.00 3154,4324
Note: Sch ool organ fzati6nls that have a jbint powers agreement with the CRy may use the City's park shelters artd
pavilions free of charge-, however a ~M--00 damage 6e~pasit per pavil€an, per event, per school is requifed,
Civic Arena rental (per houf). 50?CXA355/43
Prime rate Eagai4 °ss^)G 4 170,00 169.09 170,00 166,90
"
Eagan & Lastview Association 170.00 152.09 NIA 167.99
High School 175,00 170.09 NIA Q "
Non-pdrne 112M 112.00 "
Dry Floor 40.)0 40.00
Indoor turf 75J)0 75,00 "
Civic Arena rnezzanlne:
Hourly 0 hou r m1n irnum) _ 5M 31,00
Dail 6 houf~ 150M 188.00
Each additional hour 20-00 25,00
17
2009 Fee Schedule
PARK AND RECREATION CHARGES (cont!d)
Residents Non-residents Acct Code
Tire foffowing charges are subject to 64 6-75% State salas tax;
Sun shelters (per stay) 45.00 16,99 $ 58.00 56.99 xxxx.4625145 6
Picnic M (requ€res $50.00 damage deposit) - each item 4.00 5.00 xxxx.4326
huckwagon grill: (per day) 46.00 45.90 - 58.00 56.09 xxxx.4 11
Canopy (per stay) 76.00 74.99 05.D0 93.09
Extra picnic tables, each l 8.00:=:-_::.:`:; .::::.22.00 "
Trapp Farm TiAbing bill:
Daily ,2 per persrs derefson 3074,4318
€~eservations for groups of 20-80 (3.5 hoof rentai) 4.25 per person 5.26 per pefsorr
Field/facility maintenance foes:
00_ - NIA xxxx.462414625
TravekEnq youth teams (per team) _
• soccer NIA
Basebaillsoftball #earn practice, seasv 26- N/A
Basebaillsoftballper game k5-00 NIA
Adu]t - up to 9 games (pef team) 252-00 "'245,'.00 5D5-DD 490...QD
Adult - each addition aI game ? : 70-00 68.00
Adult league proteavappeai 56-0 .53;00 55-00 63.00
Teri n is arts (der co r# pet 4.G0 5.00 xxxx.431014 11
anoe Storage {t a r: .::October 3'I 43-00 4 9 54-00 53.0
Disc golf (raserv6.,- pulse, per 5.00 6.00
Outdoor hockey rkhk (per hour)=
With ice and X81 -00 17.50 23-00 22.0
9 "
Without ice 5,03 6-2 8-00 "
Saud Volleyball ceuds (per tE oaf}.... 4.00 5.00 °
"
Puppet wagon - staffed and np to S: Eld~e~, ' h9 F 210.99 265.00
fPuppet wagon operated as Recreation program)
Use of parks for large groups, charity walkstruns/dries 62.00 6 9. 9 77.00 76.09
"
Vendor permit to cond€ & sales at oatskde fackkities 26,01) On 32.00 2100 3001.4304
Passport execution fee 25,00 20 0 6829.4329
8
(~C)
410~.Nyfiapn 2009 Fee Schedule
PARKS AND RECREATION CHARGES ( ont'd)
Residents Non-residents Acct Code
Moonshine Paris-
Upstairs - retreafteet€ng space
(inclu des availabliity of overheadlcof#ae pot/kitcheri)
Dourly (2-hour minimum) 32,0:0 21 On $ 40.0 GO 3158,462514326
4123,00-
6-hour tirne slot 93,0 ,0 116.04
Full Day (8-.00am -10:00pm) 136-04 414 On 173.00 465640
"
Downstairs - activity space
6-hour time slot 32-010 21 a : 4 ,00 O
Full Day (8:00am - 10: Wpm) 46.0 455 B8 58,00 ~ia 2Q
Band Shell and Public Address System at Central Park:
Permitted use ifi pafiners€ ip with Eagan Pafks and R&creabon roirnmunity..er.terEainment criteria: No fee
Permitted use in conjufrction with a Community Center pa€d'piermitted use. W6 fee
Ranta4g Band Shell only 75..00. per hoar........... 00' 00. P-gr -haul
Half day - :40 .....................4 =E 6809-432514326
F441 day 67 3_ 338-
Irerkt,-+l Band heli wl sound system " 120 _.pef. her 15€}_00.... peg:hour
Bard Shell wl rrsicfo hone only 50-44 er hour 54-00 er hour
Half da 665.00 796-90
"
Fu€€-day..- -1,343-00
Bard Shell In-c[ potion Wth for weddingfre0opfien ceremonies
reservation-at-E # er-hour . : 50-40 58= per h.au~ 65-00 58,00 er haur
with Oaks reritai
{3 .....54,0{i_per .hour
wadding ceremonies wl. s~i~nd systern 90Q-off }per hobr 125-00 per lour
R Rega`sres staff tachnicia t, 'nL,. i i 'aditign 0 4 ted fee Includes staff.
{0 HwPd'' r n w fo 6E+ 4. ,Jai{innok~nnr 'gray rlnlinaiQ'fan•
7-'k.r-ar~r~s~r~t# n~~F#F-arr~F#7mrr
Holz Farm bam:: e' ntak
ReM8Is ,dune = August only- Atta:rl.Ont requir'd...
l=ull-day (8:OM4~ n.- 19.00prn) 247,04 249-98 300-09 399.09
Stiff a##errdanf : (required) 10.00 per hour 14.00 per hour
1Netiand conservation appllcatidn €ees
Exempt€onino-loss determination:....:. - $ 100,94 plus staff review time } 5530,4675
Replacement plan 300.00 { plus staff review time
Sanldng plan 300.00 { plus staff fevlew time
„
Certificate of completion 100.00 „
Wetland decision appeal 340.00 „
Aguatic plant harvesting
Co-application & service fee 140.00 per property owner per year 6523.4676
Qity-pef ltted activity, lakes on IY)
410' ray ofEv 2009 Fee Schedule
COMMUNITY CENTER FEES
Fee Acct Code
The Oaks (350 capacity)
Sunday - Thur,%dgy
8.. 00am - 11..WP M 804-00 6862.2655.x 6902.432414325
8:00am - Noco 256.00 x
1: 00 pm - 5;00prn 250.00
6:00pM - 1 I:00pm 356.00
Friday Full Dap {patio included} 1, lOQ-0.::. "
Saturday Pu€1 Day (patio Fncluded) 1,450-00::::
North, South or Oentra1 Oaks {I 10 capacity)each room)
Sunday - Thursday
• 8;4am 11:04prn -400,00
8:00arn - Noon 150.00 ,
fi:QOprrs - 6:0,Dpm
150.00 ,
r 5:00prn - 11:00pm 175.00
N66'esidentl
Resident For Profit
Forth, Central or South Meeting Rooms
(20 capacityleai # room)
Sunday - Saturday (2-Dour minftum) 1 .{3 1 18-0mr ,
Red Ltced (wl 8-hr banquet rental) 1 .001hr 12,40Jhr '
Northl entralfSouth Meeting. R6-o- is rornbined
Saturday - Sunday (2-hour m. ifil- ~ ) 40.001 hr.06.6_bb,ri~ax) 50.00fhr ('201).00 max)
Reduced (w1 8-hater bangUet rehim 35-0Whr (d4b-60 max)
The Board Room (35 capacity)
Sunday - Saturday (Z-hour. ffiim1mum) 5.00/hr
Reduced (w18 hr bar~q M rehtai}:`::... k6-O it 16.001hr "
The Lone Oak I4,60'm
Full Lore Oak Roorr (2-hour minim fry}.:.. 5 1 r 55.001hr 6812.432414325
Half Lone Oak Room (4-Boor minimurn) 30.,Mfhr 30.00/hr "
Oasis Teen Center (2-hour, MinimLim) 50-001hr 55.00/hr 6811.432414325
Kid's Mara 25.00/hr 25.001hr 6813. 32414325
North. enlral, or oA Gym.
Parks & Rec 25.00/hr 25.00/hr 6810.432614327
Athletic Arw. 32-00/hr 32.00/hr
Private 58. GG/hr 58.00/hf
Gazebo 58.001hr 58.001 hr 6844.432514327
Note: Deposit mquired far aff rerrf is
0
o~ 2009 Fee Schedule
COMMUNITY CENTER FEES (cont'd)
fitness Membership Fee Acct Code
Member enroWnent fee - 1" family member 69.00 6307.4321
Member enrolirnent fee - each additional family member 10.00
McWLhIy fee - Resident/ arporate - 1"t family member 35.170
Monthly fee - Resident/ orpora#e - each additional 30,00::..
Monthly fee - Non-resident - 1 ~ family member 4E}.~t3.:.
Monthly fee - Non-resident - each additional : 40.0
Daily admission to fitness center 1Q-D0 6807.4310
Report Processiam Fee
Fitness Attendance Activity report 3-00 6807-4304
Open Gym Fees
Adult Open -Resident 0 6810-431914319
Adult Open -Non-~eside-M "f0-0
Youth Open
C[o
Preschool Open (includes limited Blast used 3.
Blast Fees
Daily admission 5.46 ' 6804-431814319
I O-Visa punch card ~ residents o€i€y 40.00
Private Rental 150.40 6804-432514327
Private Rental (with. 8--fir.'- apquet room i-6nWl}.' 100.00
Birthday Party'~ees
Standard Blast Package 125.00.120:00 6805-431014311
Blast additional guest (Bach) 12-50 .12:00
Teen Center PaA-kanP n;a 125.00 0 6811,431014311
°T e One- Teen enter.additional guest. (each) 1.50 SAO
i 5 09-
aaGkage Turn add nnnE rvi nrt-la~ry,-}~ +J f5i1 •
21
I
y o Ea y# 2009 Fee Schedule
POLICE DEPARTMENT CHARGES
Fee Acct Code
Police/Fire reports:
Police jnc3ckernt and other reporWdata 25 per page 1l4IA221
Background investigation report (copy) 10.00
Photos
35mm, first print 10.00 1101.4221
30mrn, each additional "
Polaroid - color Photocopy
Digital - color p6nt "
Viewing accident reports (commercial users) 0.50 iper...report "
Audio tapes (copy) 25.40 `..k k.. 1101-4221
Video tapes (copy) 35.04 IL
CD ROM (copy) 25.40 "
Otter Police charges.
ontraot al security k ' 54.0 '*kg() per Df€icer per hoar 1116.4234
Contractual secudt admin. fee 5% 3-20 per Df€,eer er hour 0501-4228
B GA urine or blood test kit k=='-' fy. { 0a 1101.4691
Drivers' lic se printouts 1101-422"
Police records cl~eckclciearar~ce,"€iters _ 4
Law enforcement agepcies r* fee
Nom-law erifx-cement agenci s'`--- - 5.00 9 €49.422
Repeat nu€snnce calf :.and 80M' "i all 254,00 per calk 9109-4215
In a 365-day,.';:
~jM1 k ki
22 o
ofEa a 2009 Fee Schedule
FIRE DEPARTMENT CHARGES
Fee Acct Code
Fire reports: 0.25 Per Page 1221.4221
Person nelffiq u i pment:
Manpower 20.00 per hr (1 hr rein) 1221.4242
Chiefs vehicFe, rescue truck, grass rigs 175_4Q:-:.:. per hr (1 hr min) 1221.4242
PLEMPef, tanker, emergency suppoft vehicle, heavy rescue 0d'bd.... per hr (1 hr min) 1221,4242
Command vehicle, aefiak Of}. 0 ::per hT (1 err mire) 1221.4242
Safety house:
Within City limits
F=ire prevention (sohools, daycare) no fee
Other speclak requests (e.g., birthday parties at stal'ions) 35.00.. 1228.4242
Outside City limits
County MuWa[ Aid cities (house oMy) :17 . ~ per day + rniltagq:
County Mutual Aid does, manpower, st~~pFles. :'.260,E per day + mileage "
Others (house only) e0,gG per day + € ileage "
Others - House, manpower, material 27,0... per day + mileage
hazardous matefial ceptainmenVolean up-
Personnel- 20,00 ` pet person per hour 1221.4242
{'6h~3 hour minimum }
Supplies: aciii k Est
Equipment ~ equipment rates wave 1213.4242
Rescue beat - 175.00 per hour (1 hr rain) 1221.4242
l=ire key Knox boy actual cost 1221.62_.20
1.2'1.620
"Fife Department C&iFieCtiDn' si±gtI......._:.:. actual Est
23 ~
41~'[Ityflapn 2009 Fee Schedule
FIRE DEPARTMENT TRAINING ROOM
Boom deposit of $160.00 200.00 to be paid at time of registration
(After--houf rental is a 2-hour m[nimum}
Hourly rates:
RESIDENT NON-RESIDENT
Full Full
Rooms Roorn Acct Coate
Youth groups 25--DO NIA 1221.4324
LocaI civic groups 40-00 NIA 1221.4329
50.40 1221.4324
Other citizen groups 40-00
for-profit organizations 75-01221.4324
Kitchen use, in conjunction with training room r~n€atrate,
YDuth groups 1abo:. 10.00
Local civic gran 20.0{3;.:::. 20.00
Other citizen groups 20.0 25,00
for-prof€t organizations 35-00 35,00
Audio 3sua[ 10 .0 100.00 1221.4242
24 al~
40' yo Evan 2009 Fee Schedule
EQUIPMENT AND STAFF RATES Hourly Rate Acet Cade
Equipment: (does not include operator tabor)
Pjc -up truck 52.00 xxxx-4242
One-ton dump trucks 55.00 n
Single-axle dump truck 45.00 "
Tandem-a 3e dump trucks 5-00
Bucket Truck 55-00 "
Aquatic Plant Harvester J conveyor 00} 00 "
Tractor 45.00
Backchoelloader f
Front-end koader 85r{ ' k "
Street sweeper :,:854p.0• "
Raklar or paver
Air compressor , 00 IL
Sewer fetter or sewer rodder 175,0 l
Sewer vacuum/fetter 200,00 "
Oroundsmaster mower 32,00 "
Pump, 6" 45.00
50
Pump, 8"
Skid baler
-J II
Chipper
Tanker cam41 p~ a " service I hcruminimum)
[r -'';tik~l'• (~I yk . T -camefa - main line (I hour minimum)
Staff rates:
Department Director : k k : ' > 3k 0ooc,4
Assistant City Adminlstrata, ;
Cif Engiriee~ 130.
IVlairitenance u erinter~cterit < k 125.00
Assistant City Engineed r. Eui[dIii Iris a ork:::.:.. 120,00
Transportation .E 9fh er. 910,00 x
Building Ires1?
904,40
Park Pa.r
l ` kk: I Q0,00
Park , ~QAr ex{lwandsaape An 'i
x
Maintenance~upervisor
100.00
City PIanrier 925,00
P18nner
05,00
Water Resourcesod~rafor, 94,00 L
City Clerk ` 94,00 "
Polite Officer-.d2n_g9rd y':dea hearlnd!~k _.......90,00. i1
Water Resources 85,04
Water Resources Assistant 74,00
Construction Ptogect 95-00 "
Utilities Construttitn Inspector SO-GO "
a
er figns aIYS4 85:400
Engineering Technician 85-DO "
1S Tech ni6an 94-0:0 "
Animal Control Officer 60- "
Maintenance Person, - regular 65.04 5009 A
Maintenance PeTson - overt-sake 95.00 85-09 A
Internl easonal 45- D R
Survey crew (innludes vehicle and equipment):
2-person 135-OD
-person. 160-00 "
Clerical Tech 50,00 5009 "
25
City of E rmn
2009 Fee Schedule
Fee Acct Code
Ry Attorney (Severson, Sheldon, Dougherty & Molenda)
General legai 133.55 1 ~29 GO hour 9DOI-2245
Paralegal fees 81.30 n per hoof "
Development-related work 205,IDO 199~20 per hoof "
City ounG llAPG meetings 42115 410 82 per eeUng "
~fIl 2009 Fee Schedule
MISCELLANEOUS FEESICHARGES
Fee Aect Code
Ailirnal pickup 20,00 1109.4212
Aflimal impound 4.00 per day over amount 1109.4212
billed to City by pound
Antennae - Radio, Satellite, Microwave and PC :
One-time fees:
Application & Ffequency Anaiysis 540.00 per site xxxx.4618
Site siafvey, d9GUMeRt nranar IGR °ndpian review 500.00 2 ` 4 per skt,-- xxxx,4617
Administrative Pfocess & Construction Inspection 2.500.00':.-::. .i r sika xxxx.4617
t_andsca*g VeT site xxxx.4619
Gep-64won iRGp9G; inn apd 92nr s;r-;, ping _._L ~~V.~V~.-.::. per-,Re r+~vv ACY IQ
Leaselrent fates:
r. site per year xxx,4620
ate reef-9 antennas panels 95.0 22-',937-00
+te €ept. eEach addhional antenna oreel 2,666,00 210-00 `:site per pne h year xxxx.4620
1-3 icrowaveJsateliita dishes or whiff antennae 23.005.00 per 06 per year xx x,4620
~,~tro€~rict since lease 38.00 per sga~e moot per year xxxx,4620
Monopoles varies d endin d oh. sizel]ocation
Audio tapes - Eeard/0Gufic1] meetings acWai.costs`-:
Ce.fti#'ication fee fof unpaid false alarm or weer]'biiRs 25-.00 per parcel xxxx,4612
City PlanS/Policies:
pecfaC Area Plans 0.25 per page 0201,4230
Cum p_ Water pp 1p{aistril}ufi :..75.00
omp_ anitafy Sewer Pofi&Opl'n
Comp- Storm Water Vlami ament Plan 75.00 -
Landscape Landscape Policy, horelaod'2cming Ordiri'ance,
Sign Peguiatlons or ` fae Prkervation Policy 0,25 per page "
Water Quality W6tiends. Manan6Ment 75,00 6501.4230
Dangerous Dog Ti a in actual costs rased-on staff time (see Equipm nt & Staff rates section)
for. hearing' and written recommendation,
for CitU D1erk.'Animal Control Officer, and
Police officer, to a rnaximum of $1.000
Dangerous Dog hearing escrow required in-advance of hearing 340,00
Data processing reports actual cost +10%
"
Digital image photocopies (pictornetry lot included)
Dolor 8_D4 pee page
Black & white _25 pee page
"Eagan on Dade' pkayiro carets 5.00 0905.4666
Extension fee for variance, CUP.. or recording of a Plat 75.00 0720.4206
or Subdivision
False alarm cbarges - commercia] and fesiden ial;
First 3 false alarms per year no charge
Each false alarm after 3 100-00 1101-4214
27
City of Eap
2009 Fee Schedule
€ ISCELLANEOUS FEE ICHARGE (cont'd)
Fee Acct Code
l=ee schedule 0,25 per page
Invoicing charge 15% to max- of 11101) 05D 1.4228
Lodging tax 3% of gross receipts ECVS 9001.2210
(5% City adrn:n fee) 05D1,4247
Mailing labels act~aF Iasi 1 10 4 02D1,4230
Inspectionladministrative fee
City-initiated corrective or clean up work
(eg-, tree debr€s, no ioue weeds, board up)
Baps:
City reap (Lien'-sue:
First one frs
Each additional 2.00 x-98 0201.4230
Section rnaps,
4 section - property only 1 xx,4234
' section - prDperty and p€anirnetric 1 section - property, plarnirpetric, and ik r's... 150',00 118 section - prop,, plan imetric and contours. 40,00::.
section - aerial photo
" section - property or;ly 5,90
Trunk waxer or sewer 2,50
Water quality ciassifioat€on'-fri~io:
Specialty maps Based on staff rates; p, 25
Zoflin9 or Comp u€de rnaps
5 22 color 5,09
2 2 34 Collor:.:.....:.............. . :
15,00
i Ui€fity fps-dtt {14 s~Jorf-dig34a€:ta#} 40,00
Othei- digita lAa" 61mapping E~a~ d on ekaff rates, p. 26
Copy of corr mei-CJW land use 50.00 xxxx-4231
Notary seal (non-C'r#y-.b, usiness):
Rrst 5 3.00 each 0201-4230
Faoft additional > 5 0,50 each
Patch - Fagan Historical Trail 1,40
Photocopies 0.25 per page 0201-4230
Plans and Specifications 54-00 millimum, varies xx .4230
by contract
Research of City records (beyond readily Based on staff rates, p-25 * hr rnin imum xxxx.4231
available material)
Parking restriction - sigri bagging fee 50.00 2D01,4691
8
City of Eakau
2009 Fee Schedule
MISCELLANEOUS FEESICF ARLES (mnt'd)
Street closure 25.00 + deposit 2001.4691
Deposit 25.00 9OD1.2265
Returned check or ACH transfer fee 20.44 05DI A211)
Zoning letter
Standard 5().00...:. per parcel xxxx,4 4
"
Spedalty Based are staff rates,.. 0,25
r ~ 2009 Fee Schedule
SUMMARY OF CONNECTION CHARGES
The €ollow€fig connection charges are provided for in the City Code. Some or ali of them may be collected at the time of
1) new development applications, 2) new connections to a uti€ity system, 3) the issuance of tuilding permits, and 4)
enforcement of agreements-, as appropriate in each individual circumstance.
Fee Page
Sewer Avajlabilty Charge (SAC) & ~
Sanitary Sewer TruT1k ofinection Charge { CC}
Water UPPly & Stofage 8 & 1
Water Meter 8 & 15
Treatment Plant Charge 8 & ~
l'lgmbirkg Permits
BiAding Pef-faits 8 & 1
Trunk Oversize Charges
Sanitary
Water Main 1 2
Storm sewer 1
Lateral Charges
apitary_ gwer
torn Sewer 12
Sewer permit : ew.:or repa€r of a isbng 14
Water permit - new :repair of a S-Up'g 14
30
2009 Fee Schedule
Summary of Notable Proposed Ranges
December 18, 2008
Page 5 Right-of-way perr6t. fee structure changes from Rxed fee of $200, to fee of $,21D per foot with
minimum of $200, to atWnpt to recover City's post on larger excavation
Page 13 Water rates are inrreaserl from $1.30 per thousand gallons to $1,40, aflitary sewer rates are
increased from $2.30 per thousand gallons to $2.55. A significant increase in Metfopolltarr
vuri61-Eravironm 'rtal Services (MCES) charges [€a 2008 is being phased into the City's
sewer rate over two years. Ira addition, Inflow & Infiltration surcharges assessed by ICES are
factored into the ca€culation_ As proposed, the water and sewer till for a househcild of fvtir will
increase approxiibately $11.00 per quarter, or $2.76 per month. The most recent AE2S survey
shows Eagan's water and sewer rates are among the lowest in the Metro area. A
oorrrprehiDnSave stUdy of all utility fees will be undertaken in the first half of 2E}09_
Pages 17-21 Parks & Recreation charges are adjusted to align with policy objectives andlorAPrO
recorr mendations_
Page 22 Polira contractual recur€ty hourly rate is increased from 59- DO to 564.0{3_ The 2009 rake is at
a level that fully recovers Overtime wages and payroll taxeas for an officer, with no profit margin.
Page 25 Staff rates are added for staff involved in dangerous [fog hendngs: City Clerk, Police officer
(heaf#ngs on €y), and Animal Control Off€+:er_
Page 26 Legal fees are up 3.0%.
Page 27 Antenna lease annual rentals are increased 5/o ' existing contract provisions.
TOTAL UTILITY
TOTAL UTILITY ATES BY
M
ETRO STATE
r- ;xw~wk
be gntPh doPiCtIm; c0117z ::zed typiCtt, 111021Lh > resident a{~I wzi or. ;vastewatcr, ~rjid slot my-,tter
- ktiIit + 1) 11s t6r tbo!;e TnLl11irtpxlit;e~ W11 L) r«POTldcd to the :qumey si p;lmti~d [IV Minne poli"!
S1, nw] Motro Area ant# SkML _
2
i
MINNEAPOLIS T. PAUL METRO AREA
Dayton, MN - Area I 522.17
Maple Grove, MN $24.01
Fridloy, MN S29.38
Eagan, MEN $30.17
Dayton, MN - Area 2 $31,17
E=den Prairie, N $31,42 ~ateF
Edina, N $31.17
White Bear Lake, $32.43 ~ ~stswa#er
Brooklyn Park, MN ~ $321.58
Farmington, MN $32.84 tofenwa#ex
Bloomington, MN $33.80
Filrori Heights, MN $33980
Mounds View, N $33984
Champlin, MN $34.78
Andov", MN f $34.83
Cod Ilge GrOVer MN $35.04
Nastirkrgs, UN $35.15
Vadrtais Heights, MN
$35.42
New Briahton. MN $35.91
Spring. Lake Park, MN $38,34
l lnnetonkar N $a~.7 E
} Appie Valley, N $36.87
St- Louis ParR, MN $371.58
M~st St. Pahl, MN $37.95
Flymouth, MBE ! $38.0'
Chaska, N $38.47
Mundota 1-leiots, MN $38.77
Ramsey, AAN $39.44
Mound, MN ' $40.64
CimkE Plugs, N $40.7B
Richfield, MN $41,71
Savage, MN $42.17
pint. Paut ,End 47,65
4 Robbinsdale, MN $48.70
Mahtomedi, MN $52.53
GoWen Valley, MN $53.93
Priov Lake, MN $55.26
Be[I:;~ PEalnc:, MN $55,55
r=omst Lakin, N
waeenia, MN $58,18:
Minneap(~Iis, N i
Typical Monthly Residential Total Utility Bill
n a o ' 46 i-{ ~ fli* ° AS ~ ~ a +A ' a a r•t .
RESOLUTION
CITY OF AGAN
APPROVING THK 2II09 SCHEDULE ESTABLISHING FEES FOR VAR1017
CITY SERVICES, SUPPLIES AND MATERIALS
HERLi AS, various sections of the City Code provide for fees to be established
by City Council resolution; and
V4'H1±,I~ A , the City desires to recover ccr€ iin Liner related costs through J'b;cs
and reirnbur rnent; utgcl
NO THEREFORE, BE IT RESOLVED, ih at the fees as listed in the attached
shall be effective.lanuary 1, 2009.
Motion by:
Seconded by,
Those in Favor-
Those Against:
Date- cccmbcr 16.2008 CrrY OF EAGAN
CITY COUNCIL
-By,
its muyur
Attest:
its clcrlc
CE WF1FIC XFJ0N
I, Maria Pe#crsen, City C;l `k of the City of Fagan, Dakota County, Minnesota, do
hereby certify that the. foregoing iesoludon was duly gassed and adopted by the City
Council of the City of gran, Dakota County, Iv intmota, in a regular meeting thereof
asscmblcd this 16th day of December, 2008.
Maria Peterson, City Clerk
Agenda 6riuation.N4taTto
December 16, 2008 Eagan City Council Meeting
H. 2008 (PAYABLE 2003) PROPERTY TAX LEVY
ACTION TO BE CONSIDERED,
Approve the proposed 2008 (paya ble € 0{ ) propearty tax levy as follows:
general lovcrue:
General Fund 20,685,700
Equipment Revolving Fund 987,790
Cjen Facilities I Fund 271,146
Major trcet Fund 2,371,301
Fire Apparatus 400,0
Subtotal General Revenut, 24,715,937
Debt service:
oimn city Center bonds 1119-3-12-03
Total City-wide Lcv S.,Sa(}9.1i{
tAarvale Special crvlve,; Dist.
FACTS.
+ me City held a Truth-its-Tax a€i« n pubiiQ hearing on December I to consider the
2(9)9 general Fund budget and the payabh! 2003 propeAy tax levy. Three citizens
indicaWd they wvne iii atte>Ei&ct. for the budget hearing; one of the thrce
inixrrectly Mieved the meeting was an oppoi mnity to argue their property Is,
assessed value was too high.
* ,Fhe State requires that the levy he Iornia]ly adopted at a subsequent bearing.
* The flual levy must be certified to the County by December 28.
* No changc was marls to the levy as presented the Truth -in-Taxation meeting.
ATTACHMENTS-.
• Ejacloscd on page.j.yJ~ r.... is a copy of the resoludon adapting thte Anal levy.
RESOLUTION
CITY OF EACAN
LEVY OF PAYABLE 2049 REAL ESTATE TA ES
WHERE, AS, a regular meefing of the City Council of the City of Eagan, Dakota County,
Minnesota, was hcfd on December 16, 2008, at :30 p.rn., at the Eagan M ani6NI Con ter, 411
members being prescrat,
WHEREAS, upon motion by Cc tm:iM-ierrrber . and seconded by
Co ulwilmernber
N0W, THEREI♦O RE, DE IT RESOLVED that the 0ty CoundI oVthe City of Eag ,
Dakota Clo ty, Minnesota, hmb is on record a pr ovhig and certifying the levy of Real Estate
Taxes I'm Fagan, Minas o ta, whhh taxes a rayable in 2009 as follows:
Revenues.
General Fund ~ 20,685,700
Equipment Revolving laund 987,790
jorSireet Fund 2,371,301
xeral Fuci 1i lies Renew d/ R it ~icer n n Fund 271,1461
Elre Apparatus 400.000
Subtotal Revemres 24,715,937
Debt
Come-aunit Ceato'Xentral Pur'k bonds 1.193M3
Total City-Wide Levy 5,9{ , 40
C darvale Sp cial Serviecs District Levy .....3,000
Date& December 16, 008 TTY OF E Al
CITY COUNCIL
By,
Its Mayor
Attest.:
its Cleric
C}El HFICATION
i,Maaia Petersen, C hi r~ oI' Llie City of'Fagmn, Dakota County, Minnesota, d0 hereby
certi f y t1 t the foregoing resolution was duly passed and adopted b the City Council of the City
ol'Eag~n, Dakota County, Minnesota, in a regulRr meeting thereof asscmb led this 16th day o1'
rkcember, 2005.
Maria Petersen, City Clerk
f
Agen& inRir mation Wmo
Decembe,r 115, 2008 Fagan City Council Moo-tin g
C. ProposW 2009 Gener-il Fund lludgid
ACTIONS TO BE O SEM, RED-
Approve the proposed 2009 Gcnerai Fund budget,
PACTS:
• The City held a 't'ruth-ire-'t'axation public Bearing on Dtecem er I to Qo nsider the
2009 {several Fund budget and the payable 2009 property lax levy.
• The State xec{uires the budge be adophed subsequent to the payable 2009 levy.
• No changes were made to the 2009 budget. pur cant to the Truth-in-Taxation
hewing.
In Mareh 2008, the Counch adopted a hiring freeze with some exceptions.
't'hrough the 2009 budget reduction proccss, two positions that are cirrently
ft v -remained a priority and are inclade to lhu 2W9 budge-L. fix t eel, the
hiring f~eezc can those two posifions is lifted,
ATTACHMENTS-
Enclosed Enclosed on gages through l-qL are copies of co arative suinmarics of
revenues and expenditures for the CGeiicr€l Fund.
009 BUDGET
EN AL F IND
COMPARATIVE SUMMARY F REVENUES
2006 2007 2008 2009
9'a Change of
Actual Actual Budgex Buctixet 2008 to 20 Total
General Propudy Taxes 18,308,965 19,218,068 $ 18,961,065 20,941,090 62% 72.691o
Wconses 278,974 273,298 264,200 278,200 53% 1.0%
Permits 974,714 1,348.651 996,400 959,500 118% 3.41A
Intargavemmental Rev 682,903 1,413,974 1,813.736 1,173,810 -10.7% 4-2'/'a
Charges for Services 1,189,410 1,489,364 1,415,400 1,363,300 -3.7% 4.9%
Recreation Charges 523,424 713,740 947,100 747,800 -21_0% 2.7%
Fixes & Fodefts 287,711 283.395 226,100 280,500 24.1% 1-0°16
Other Revenues 527,382 623,819 569,500 443,000 -22.2% 1.6%
Program Revenues 1,250,199 1,537,208 1,5B0,800 1,846,300 16.8% 6.7%
Transfers 404,439 433,260 494,200 503,100 fi_8°lo 1.8%
TOTAL GENE14Arr FUND 24,428,123 26,329,768 26,688,500 $ 27,729,200 3.€x516 100-OIXD
Comparative Summary of Expenditures
G91IGral Fund Budget
2006 2007 2008 2045
Actual Actual Budget Budget h1crenae
GENERAL GOVERNMENT
11 Mayor&Courici€ $ 114,577 124,592 129,900 147,900
02 Adrninistratron 536,253 475.585 488,901) 490.200
03 Istfosrnation Technologies 1,039,930 1,080 '-G35 1,221,101) 1.287.700
04 City CleA 269,891 26715M 313,340 253,200
05 Firianoe 891.262 933 N 1,962,500 1,075,700
1)6 Lagal 385,199 400,074 474,400 457,400
1)7 Comm Dav--PlaiminglZID 816.475 870.514 892.400 896,304
08 Comm Dav--Enspect€ons 9561532 826,fi43 931,744 965,810
1]9 Communications 405,339 434,551] 485r3Qd 447,71)0
10 Human Resour-es 219.006 219,645. 247r600 . 251,900
Gen Govt Total S,636A65 5,637,096 6,253,100 6,273,800 0.3%
PUBLIC SAFETY
17 Police
Adrninlstfa€lon 601,201 488,700 498,210
Envsstigations, 1,413,449 7,546,900 7,607,410
Patrol 5,746,749 5,596,641 8,4{16,81)Q
Support Services 2,042r039 2,31)7,800 2,572,540
TotaJ Pollce 9,110,626 9,863,498 10.340,000 't1,084,9oa 7-290
12 life
Mmin€stfMon 1.100.891 1,060, 600 1,141,900
amtions 345,554 223,300 199,600
InspectiGnslprav@nI 449,1)42 3133,1300 31)7,300
T4taJ F=ire 9,419,512 1,655,477 1,587,700 1,646,700 3.13%
Pubhc SaNty Total 10,530,140 773518,975 11,927,740 12,733,6170 6.8%
PUBLIC WORKS
21 Plublic WorkslEngiriearing 3,306,946 1,158,745 1,190,900 1,227,100
22 Stfeels 9,449,983 1,747,1]99 1,683,000 17733,8011
24 Gentral Svices- Maint. 468,336 532,529 582,100 591).591)
Public Works Total 3,217,265 3,431 ,373 3,4363400 3,56"t,54f1 3.4°x6
PARKS 8r RECREATION
30 Recreatlors hol in Parka 1,826,994 2,998,9130 1,557,201)
31 Parks 3.a24,618 , 1,840,842. 1,807,000. 1,946, 200
Total Parks 8Recreatlon 3,324,818 3.N6.836 3.915,900 3,903,400
32 Tree Conservation 432,825 469,658 471,600 498,300
Parks & Rec Total 3,757,743 4,450,404 4,387,500 4,401,700 0,3%
G E N L GOVT BLDG MAINT 613,381 648,767 66M W 744,90 8.3%
33 Building Malrrlarrance
Subtotal 23,754,994 25,399.704 26.667,400 27,695,540 3,7%
41 Contingency--andealpated - - 21, ()G _ 63,704
General Fund Total ~ 23,754,994 25,399,704 26,688,604 27,729,200 3,935
qo
Agenda Information Mcxno
December 16, 2008 Eagan City Council Meeting
1}. Proposed 2009 Cedarvaie Special Services District Budget
ACTION TO BE CONSIDERFM
Approve the proposed 2009 Cedarvalt, Special Services District Fund budg .
FACTS:
Staff sent notices to all Ced v k Special Services Distria pioptrly c vvxers.
explaining the proposed budget and levy, and inviting mein to alt-nd the Truth-in-
Taxation hearing.
The City held Truth-in-'Faxadon public licaring on December i to consider the
2009 xCecl vale, Spe ia] Service, Disfrkt hndga and the payable 2009 p p y
tax kwy.
-Me State requires the ndget € e adopted subscc uent to the 009 levy.
• No changes were made to the budget pkLt cant to the Truih-rtrt-Taxation hewing.
ATTACHMENTS.
• Uncloscd on page iq~r is a dopy of he 2009 revenues and expenditures budget
for the Ccdarvale Special eiirices District Fund ,
r
.~j 2009 Proposed Budget Operating Budget
Special Revenue f=unds - edarvale Special Services District (119)
Expenditures by Category HIGHLIGHTS & CHANGES
_Overview: Na Significant chariges are proposed
far the 2003 budget.
Services &
Okhef
Charges
~OQYo
•ti~
REVENUE EXPENDITURE DETAIL
2006 2007 2008 2009
Actual Actual Budget Budget
Fund Balance, Beginning of Year $ 6.181 3,830 ~ 2,899 $ 9,899
Revenues:
Special Services District Taxes 3,023 2,993 3,940 3,000
Interest on investments 263 245 944 900
Total Revenues 3,286 3,198 3,100 3,104
Expenditures:
Professional Services-Auditsrig - - 440 400
Mow[rig & weed control 5,060 4,295 3,500 3,500
Electricity 577 194 - 200
Total: Expenditures 5,637 4,829 3,90E 4,900
Excess of Revenue Over(tinder)
Expenditures (2,359) (1,131) (840) {9,400}
Fund Balance, End of Year 3,830 2,699 $ 9,599 M
Agcjida l ixformation Memo
December 1 , 2009, Eagan City Council Meeting
E. VARIANCE - C AIC A{Y>#,1tiKNFCNT (4338 .TF11 NIFF R C01JR
ACTION TO BE CONSIDERED:
TO approve (or dircct preparation of findings for denial) a two and one-half perccnt Variance
from the, 0 percent maximum building coverage standard in Rcsidcntiai zoning riistriets for
propeAy iocakA a[ 43:8 JenAlitt Courl, k ally described as 1,ot 5, Block 2, Lcxingtc» Pointe
9'j', subject to the conditions listetl in the ~Ea[]' Tup rt.
R EQUI RED VOTE FOR AIE'lE ROVAL: Majority of Council Members Present
FACTS.
The pro peAy is loic-;iLed within Elie Lexin tcm outh PI wined Developmcmt and €liree prior
variances for building Qove-rage 11ave -been grLtiited wiINn thl,,1 T).
'l'ire proposal unproved-tents consist of a 281 squai:e foot Yoof atop au exh;fi ig deck as
well a-, a once 16ot eyebrow extansion over the front windows, for a total of 18 square
feet,
The subject sits is 11,275 L cgUx ITO feel, A migle family dwelling with a thl-ee-L4411
attached garage, which ~~rrtL~ bixill in 199 5, i,, prement (m the site.
'lire proposed improvements appear to satisfy rt squired sctbac .s.
Thc applicayWs narrative indieatcs the improvcments will assist with drainage issucs on
the. PT-operty.
' Tie, prup(.),., .jnipi-ovemenLt w i I I iticrcase lot eovCrage to 22 5°0.
The condition upoai which the ai~ance. appear, to be based is app iutble tO OffiCT
propeilies within d3} - PT) zoning district, zind ibis ropei-ty does not appear to exhibit a
unique- or speclai feat€ire That would i'equji-e or wwfait reht f ftorn C.a 1-y t.m inauccs.
` "I'lic propo,;cd Variance does not appear to have a de irneiitai effect on the public or
nelighboring properties.
ISSUES. None
60 DAY AGFNCY AC:'J[IO DEADLINE- January?3, 2009
A'll'FAC'LiM ENTS (
Loca-bon Map, Pa Pi
Planning Report on pages- tlirougii
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Location Map ~ lrPLelers[ Area
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Dove lopm enfJO ove lope r: C ig Wagenknecht
Application; Variance
Case No.: 6-VA-22.41,08
e ~ Y+115 TAf[P 1$ LNTHNDED FOR RRFd=3ifNCrR USE 4ULY
T150 GLEp UP VaUan Mid aakoSa County do not ijummma* tho apfLuraty of thfa JinforihAL[Pn aaR ura 5
Community f}awaSaPm~nS o°yorcmvne itat r"pup*RLa for acorn fat IMOS6141x.
L L1Mq'.'IaqNC F VAST
CITY OF F;AGAN
REPORT M TIPS ecembei- 11, 200 C=ASE. 26-VA-22-11-08
APPI AC ANT. Craig Wagenknecht HEAlt'LNG DAT : ecem6ei• 16.2005
PIZOPF;RTY {OWNER: Roberto Salciecia APPLIC.1M DATE. Nov. 25, 2 08
REQUEST: Variance PRFPARVDR
LOCA'T'ION: 4338 Jennifer Court
CONE'REIEVN P1, AN: L D, Low DcnsityResidcntiaf
7 NINC . PD, Planncd cveloprncnt
SIT MARY 0F RE UEST
The applicant is recfiiest ng 4ITroval oI' a tv.,o and ono-half percent Variance from the 2Q percent
ni~4ximL
m btli3 ing c;coveragc standard in Rcsidciitiai zoning districts for the consb-aQ0oP of a
roof oof r the rear deck and an eytbrew over the, front windows o1i p~uperty ]c~ccaled at 4338
Miffer Court, legally desudbed 4s T,c}t 5, Rlof3c 2, f,c irgtc~st i'oiritc )'h Addition its the NW ,
of Section 28.
AUTHORITY FOR REVIEW
Oily [bode Chapter 11, cction 1 1,50.. ubd16sion 3, B , 3. staffs fiat. the Cc?unQil may appi:ove,
approvc with conditions or deny a request for- a vai~arice. Tn conmdenn all reque% s loo a
vari nce, City Council shall Co31S3der Elie #id Io wilie- facloi
a. Fxc tional or extraordinary circumstances apply to the prope;-(y wbicb do not apply
generally to other properlies in the ,ame zone or vicinity, and result from lot size or
shape, topography' «l- officr sire ~ sta ~ c, over which the owners of property havc no
control,
b. The literal interpretation of €13c; prc), idAons of this Codc would deprive the applicant
property ~Lse c)mrn« my cn.joycd by otbcx proper#ies in the same district Undey tiie
pro~,ri,dons of this Code,
c. 'f'iat speclai con.difion,, or circa stances coo not resuft froth actions of the applicant.
145-
i
PIUTM3Ti RcpoTE Roborto Salciccia Fari >zce
Decpmrber 16, OU
Page ?
d, That gyrating of the variance wi11 not coilfi 1f on the applicant any spt,(;ial privilegt- th4t i'3
denial hey this rdiaailce to o~~~lers cry offieT lards; Ar4ctur'es or b0daiags iii the some
district,
c. The variimcc i•egocstcd is the mii1Lmum variance wWch would alleviate the haix qdp.
f, The variance would um be mi4teTially detrh- ntnt,al to the pwposes of this Codc or to
11.1)Operty in the ~Tiv, ronc,
COD F REQUIREMENTS
The props! IIy is localed ~Nith the Lcxi€lgton South P1{ cd development. Tht~ City Code
estahlisli a maxi rr um building coverage of20% of the tot. area fiv residentia] ZA)iiing districbt ,
BA(:1CGROfsND1]L ISTOR
'c'hic s0}cct site was platted as part. of Lexington l oiute 9t~ Addition, which is pail n1` the,
Lexington South Planned Devel{ l-n-ne t, which was initially cst,ablishcd in 1976. Thr original
Lexington SwAi TID deli nat~A this 5-acre dcvclopmcnt for coimnei ial use. In 1992, the, City
approved a Comprehensive Guidc Plan Amendment changing thtc hmd iv~e denign4tioii aixl
zoning of a proximatcly 4 acmes #ioxa c rrrxr e roi l ic} 3r3 ]e-~ 1 ily resid nfial.
The i,exingt(m Poivite 9;' Addition phrase of the Plarmed Development included 24 single-f23171il
lots and the plat was approved in 1993. The Ph innz d l)(,-vt!k)pmgenit zoning accomirio ated t(>t
sizes less tLgn 12,000 squan-, 1:eet, reduced side vai-d se lbaAcs and reduced street frontage for a
Ila- jot,
't'ypical minim-um lot area in the R-1 xc nin distTic€ is 12,000 -square feet. Onc of tho c,oii Jiirtr-irs
of t11~ plat. approval stated taut situ yard sctback of five fcct would Inc allowed an each side, and
that `~iu other vE~~ianms shall lac approved for this plat." llowevcr, one of the conditioEs o€1he
Plann d c,,,elopincnt approval str`kted that aids ~4vard se lbacka niay be T-used to a minirnuni cry
three feet provadcd that a mini rmmi o i ffeem fleet is maintained ha", cn adjoining structures.
' arc variances hive becn granted to other propf-flies within this hmn.ed Devevlopmem to 411o
an incroas-c in b-uildialg covei:age,
Address e{ Tart Size # `petal Impervious
t
4366 Braddock Thad 001 10,54 sc .fit. ~ 23° ~ {
957 Wildflowcr Ct. 2003 11,495 5qr ht, < 21%
981 ` T111h3m CL 004 10,789 sq. ft. ~ 21%
144
Planning Report RobLrlo SaJuiccia Varjatx-e-
Dcenthea 16, 2008
PLtgc 3
A single fans ly dwclling with a tlil~e-stall attached garage, whkh was built in 1995, is pit~sent on
the site. The s-ubj ect site is 13,275 xqun re leet-
R canal - The arq)h ;ant is rcciucsting a Vaiiance to allow for 1<hc constmetion of a 281 square
foot roof atop an existing deck as well as a. one foot eyebrow extension over the front windows,
for a total of 18 square feet..
'me Oning Ordinals limits building coverage to 20 pcrcent of the lot the subjoa site is
11,275 mare feet. 'lhc existing home and garage, occupy 2,244 sq. 11, i'esulljug in 199% lot
coverage. The added 299 atl_ [L would 3-e,ull in building c~kver~ige of 2,543 ,q, ft,, or 22.5
pemen t..
The proposed additions are on the ftont ~md rear «l- the -home and appear to meet all xequli-ed
setbrtiiAs accord ii to tie ] fe PI an Ilij~ 15 foot spacing hdwcm structures must bo niaintaincd
'Witt the pTopelly tt> the south.
E-g' Vince,. Qi.teria - The cmin Ordinance stales that relief' non be granted firom a rtxquii-ed
f,wdiriance piovksicnn provided thaf thm are spncia€ conditions that apply to the sub'jcct land, the
irel is -no I C,ontrai-v io the Zoning Ordinance and C'ompreh mlve Chiide Plan,-and it is necessaly
to alleviate a dcirionstrable Hardship or dU. iculty,
The 1.exi-fl gLon Pointe 9t" Addition dcvclop cnt deviates from the mit3iF31um lot size rcquircd by
the oning 0rdinanen, for pro perdes zoned R-1 (Resi(ential Singie Family). The lot in qui stion
feet in Area and i€ 3`i compai-ahle M size to otliex lass within IN i subdivi4Jon and
is 11,27.E spmv
1'la~~~ eel DevOopmeai€, 'MLLs, there arc no special conditions applying to the property.
'1'hc rcllcf sought by the applicant does not ~Ippt'ar 1.0 lie CollkTary to the Compi-e en-' xve aide
l,'l.au, Nit may be inccaiszstemt wi lli the intunt cal the Zoning 0rdinanc . That is, the, w one of lk'
building c )vei-~4ge pmvixion is to prevcnt thn, ovcrcrowding of properties and to provide grcen
area for the hcalth of the commmity. Shire the request is to exceed this maximum rt-quh~mff'nt,
it appears to be contrary to the intent of flit ordinance, F4i-thei-, it 1" Contrary to the, oTigTiml
eolith €iom; of t apmval oI' the su division.
APPLICANT'S KSTIMATE OF I A 1. 111P
Fite ajT1icant,, ' eta ativo indinatcs th y af'c interested in expanding the roofline on the fixont and
ir-ar of the house to assist with drainage issues on the propffay, Spevifh ally, the naixative suales
Planing report - Roberto S RlcicciFt lr,,.j ehce
13t.=1iber 145, 2008
PaLT 4
SUM A YICONCL lON
O:aig Wager necht, on behalf of Ruberco alciccia, is requesting a building, coveragc Varhinee
to cans€ruct a roof atop am exl~tin dec-k 4nd eyebrow extension over the front wind myvs.
si nglc-famil dwelling v'ith a th7 4stalI garage is pTet ent on the site. Afcc~rdiii to the,
survey,
the addition mccts all other minim-mu and maximum bu€lc gandards.
The condition upc?jx wbiclx tbe Yarimice appears to be based is applicable to other properties
within die. p zoning distrtf~t. Ills proper Ey does nol 413pe~ir to exhibit a Linique oi, special
fcawrc that would ivquirc or arrant relief from City ordinattecs. It is similar in sire to ()[her lai
willii-i the Lexington Point-- 9]' Addition dt velopinent,
!L &.1e ni-nation regarding rclicf from the ordinance is ~otisid rcd a policy rna€te3- to b(,-
determined b the City Council.
ACTION TO BE CONSTURED
To approve a two and one-half poxcent Variance from the 0 percent tnaximain bLdIding
cover ge standard in esidential zoning distriets to cctnstmet a roof atop an existing deck and all
eyebrow extension ever th e 1~opi windows Ifxca€ed 4[ 4339 Jei i3.1ei- c ui'l, It ~4 Iy described as
LA , €31oek 2, j.t;xingicx11 t'()jntc 9th Addition in tk NW 1/4 2&
1, If within one year after approwl, the variauQt shall not have been completed or utilized, it
shalI become 3iulI and vol Lin] e a Ixtitifm Eirr extendon hax been granted by Lbe cc)uncil,
Such o ionsion Aial1 be requested in writing at least 30 days before c piration and shalI state
facts showing a good faith attetnpt to con-iplete o uti e the use permitted in the variance.
The addition shall not exceed the sizc shown on the projhistsd building p3an~ (deck and
cycbro,,v rcecivcd Novomber 25, 2008.
3- Lot coverage shOl nol exceed 3%
Eagan Boundary
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DevelopmentlDeveloper: Craig Wagenknecht
Application: Vae ar e
Case o.: 2&VA-2~2-1108
Ali faim THIS MAP $S INTEAIPED FOR REFFERENCI USE ONLY W E
+ ty of
no City pF Ea9an a+ld #akufa Counip dp laot guarentip4 tha Qeonracy at t81a tnfonnailom ead are s .
CommumICV Sb4.1opmonl RopaPIm.ha aot rcxPOnSWIQ !4r 4rrDr45 or Omiseton&
Current Zoning and Comprehensive Guide Plan Craig Wagenk ec t
Land Use Map Variance
26-VA-22-41-08
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Current Laud Use Designation:
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L.)KSURVEYING
SERVICES
SITE PLAN FOR - SAJ K ~-~NFs
LE AL D E R I P T I : L c)-rte BL0CK, NO-Q --9-1 .
ACCORDING TO THE E ORDER "PLAT
THEREOF COUNTY, MINNESOTA
ADDRESS;
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SURVEYf,
'zi~ DEPT,
LEGEND INVERT ELEVATION AT SERVICE EXTENSION= DEMOTES IRON MONUMENT PROPQSED (3Af?AQE FLOOR ELEVATION=
DENOTES 'FOOD HUB SET PROPOSED FIRST FLOOR ELEVATION = ~`17-
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Isl REAR PHOTOS
arianoc Request
4338 Jennifer tl LD low density/ Planned developmentl Single fan-lily home.
I- Drainage: There is a se17o grade slope problem in the alcieca's back yard. It is
almost flat with almost no pitch. Most of the water needs to permeate the soil. On heavy
rains it can not handle the currant run off.
increase in the slope is not possibly because the neighbors yards are on
approximately the same elevation at there lowest point. TO attempt it would result in
negative consequences to the effected neighbors. C mntly they are wging an emergen
pump to keep water from eping in the basement windows,
Proposal tD reduce the threat of flooding-,
Extend a roof over the top of the rear deck as illustrated in drawings) lber pa-by
projecting runoff further f home to reduce the threat.
Also, the sliding glass door in rear of house is unprotectod and leaks from driving rraitt
and piled snow. The of would help aIleviato this problem also.
B- Install a gutter along the fascia of this proposed roof and divert the house portion of
the nua off` to the side yard. There is plenty of slope on the side yard and would not
threaten any of the neighbx.,s. This would keep a guhst ntial amount or the run off f t
threatening sab*ca's home.
Because or the %mal l lot size of their home, extending tWs roof talcs it over the
ordnanoes allowable p rocntage of roof coverage. Therefore we are asking for a Variance
to ullaviate or at leas( l san the threat of this hardship.
(plans and ducumen# tion hack ded)
i
R- Mying rain against froat of home:
The exposed lower from windows are experiencing leakage front time to time, The
homeowner would like to construct an eyebrow (a-Aw foot overbang as illustrated in
draw inps) over the windows. car*}
I'hi s would take some of the pressure of the windows during severe storms,
` tis;lso, because of the small lot size the ordinance duos not allot even for this minor
renovation,
We respecllully gtaest a variance for this alteration also.
Agenda Information Memo
December 16, 208 Eagan City Couuctl Mcet!ng
F. PROJECT 76, AVALO A NUTI BURYSI E AVENUE
STRFFT IMPROVEMENTS
ACTION T 13F CONSIDERED: Approve project 576, Avalon Avcnuc/ Burn-sddo
Avenue (Street Improvaments) as presented and iuthoriac the preparation of detailed
plans and specifications,
FACTS:
Since 1990, the City has implemented a compreheizsive Pavem f Management
Program that. provides wTi t,] y pavernenf reh abi 1i fation to our local streets, significantly
extending their overall liCc expectancy. During these past ninetcen years, the City has
rehabilitated Vproximately 135 miles ofiocal streets.
The msurl`acin of Avalon A.vtxut,{ -Burnside Avenue in north central Eagan has bean
.prograrm-ned for 2009 in the City's 5-Year Capital lmprovetnent Frogram,
Jude, 3, 2GO8 the City Council directed staff to prep e a feasibility rejR rt
Q(m%lcleTing a rehabilitation of these strecls,
On Novembcr 18, 2008, tlae feasibility resort Cor Project 576 was presented to the
City Council and a Public Hearing was scheduled for December 16 to formally
present and discuss the report with the adjacent property owners.
An i~ our at o neighborhood mecting eras held on December 10 foT tbte adj exit
proptray owners and representatives to discuss the propos i-niprovetnents. 01' fhe 17
total properties 12 Single-Family, and Commercial/ industrial proposed to be
assessed under this improvt,-m en t, no ono attended the m cti .
All notices have, been publishii d in the legal newspaper and sit to all a[ e'ded
proper€y own(,,rs informing them of this p ik is hearing.
ATTACHMENTS;
Famdbiitkv Depart, page, hrou
f
City Report for
Avalon Avenue/ Burnside Avenue
Neighborhood Street Revitalization
City Project No. 976
December 2008
Ulf k ,
¢v
MEN,
J
{
5 City of Ea~an
Mike G1' agLlfrr- !December , 2008
Mayor IHonorabte Mayor and City Councit
{city of Eagan
Paul Bakken 830 Picot K ob Road
cynden Raids Xagan, M 55127-
Guy Hansen
MegTAkey Re: Avalon Avenue/ Burnside Avenue Street Revitalization
Gomcil Members City Project Mo. 976
6ear Mayor and City Council:
Thom m Hedg&+ t
City Adrr inisxrnfor 'Attached is our report for the Avaim Avenue/ Burnside Avenue Street
ffevitaEixation, City Project No, 976. The report presents and discusses the
proposed improvements and includes a cost estimate, pre[iminary assessment roll
and schedule.
We weuld be pleased to meet with the City Councit at your convenience to
`review and discuss the contents of this report.
Murisrioal Center
3830 Pilot Knob Road Sincerety,
Eagan, MN 55122-181 Q
f
651.675-5000 phone :John P. Gorden
653,675,5012 fax !Assistant City Engineer
651,454.6525TDD I hereby certify that this report
was prepared by rye or under my
direct supervision and that i am a
duty Licensed Professional
M2~~nl6rk'Lnce Fac,71Hy Engineer- under the {taws of tie
3501 Coa rnan P irs~ State of Minnesota,
F-agars, MN 55122
651-675.5300 phona
651.675,6360 fax John P. Gca-der
651-454.8535 TDO f
Date; ~ r Reg. No. 22813
Reviewed By.
rvww.cli+ofeagart-corn JB.
Dept. of Work Date: !
RevieweT7ta Lone Daft Tyen ~ H nance pepp~. Date;
'I lie sy:nh'o. 6t
sErerr;ih and gmWth
iN OUT f,' MMURity,
TABLE OF CONTENTS
Page #
introductiun ........1
Scope ......................................2
Feasibility and Recomiendatious............................. . . . . . .......2
Street Evaluation .............................3
Proposed Improvements ................3
aeaaaentlt'errnE#s . . . : 4
Cost EAimate,.. ....................................5
Assessments............
.Single-family . .....4
Commercial/ Jy&dustt ial ............................G
Coucretc Entrance .6
Assessment Finaming Options . 6
Revenue Source ...........7
ProjeeiSchedule ..........................................7
LIST OF APPENDICES
Appeadix A
Pieliininary Cost :,;timate
Appendix B
`chtnin44x Assessment Rolf
Appendix C
Figures - 1 Luc ation Map
- Street IrnpraveaneraV ssessmcnt Arca ap
- 3 `I'ypicaI Section -Owzla
4 Cunutd~: Entrance Apron
/44
Deoember 2008
Neighborhood Street Revitalization
Avalon Avenue/ Burnside Avenue
Eagan, Minnesota
Introduction/ History,
As a part of Eagan's Pavement Management Prograrn, (PMP), the City evatuates streets within
the community throughout their fife cycle -arid impternents appropriate maintename
strategies. In 1989, a Pavement Management System (PMS) was developed that aUowed the
City to evacuate the condition of the existing pavement surface for all the streets on a routine
basis and schedute timely maintenance. A Five Year Capital Improvement Program (CIP) for
street rehabilitation is developed from this information,
The 0,5 mites of 44' wide roadway, in North-central Eagan is ideatified for the 2009 overlay
improvements. Figure 1, located in Appendix C, illustrates the project location. These
streets in this transition between single-family and commercial/industrial areas were
constructed in 1970.
Based on the data and engineering strategies available at this time, the Clty's current PMP
incorporates local and ongoing maintenance strategies with seat coating occurring as needed
(at 5 to 7 years, again at 12 to 14 yearn with a bituminous ovcrlay at approximately 20 to 5
years. Overlaying these roadways Located within the project area, which are present y at the
38 year time frame, wii<l prevent further decay of the pavement surface, thus protecting and
extending the structural life of the street.
Timely maintenance work, such as bituminous patching, crack seating and seat coating have
occurred at appropriate intervals during the Life of the pavement in the area. The City of
Eagan's maintenance records indicate that the streets were seat coated in 1990, 1995 and
again in 2005.
Avalon! Burnside
tog - I -
The Pubtic - Works maintenance program typically includes extensive patching and crack
seating curing the summer prior to the overlay. The Pubtic Works crews, as part of the
Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas
and placed leveling and maintenance overlays on portions of the streets under consideration,
where necessary. These repairs atone will not substantially extend the life expectancy of the
street pavement if not combined with the proposed bituminous overlay proposed with this
project.
The Public Works Department has also inspected the utility infrastructure (sanitary sewer,
water main, and storm sewer) in the project area aNd det,ermiNed the system is generally in
gout/ working order and that no major repairs are necessary, Two commercial/ industrial
sanitary services have been identified with substantial root intrusion blocking fto s. City staff
wit[ coordinate repair- of these services with the affected properties render a waiver of special
assessment, if the property owners so choose, as part of this project.
scope
This project will provide resurfacing (edge mitt and overlay) for approximately 0.5 miles of
roadway. Figure 1, located in Appendix , illustrates the project limits.
Irctuded in this project is the replacernent of the damaged curb and gutter, adjustments
and/or replacement to sanitary/storm sewer utility castings, water gate valves, concrete
entrance apron, and street signage.
Feiasibility and Recommendations
The mild & overlay project is necessary to prevent further decay of the pavement section,
create a safer driving surface, increase ride ability, and add structural strength.
The mill 8t overlay is cost effective in that the' proposed improvement. (resurfacing) is
eonsiderabty less expensive than complete reconstruction of this street,
The mitt Ek overlay is feasible in that this type of improvement has been used successfully to
extend the life expectancy of numerous other streets throughout the City and the region.
This project is in accordance with the l=ive Year Capitat Improvement plan (2009 - 2013) for
the City of Eagan and the schedule as outlined in the Pavement Management Program. It is
Avalon/ Burnside
tg~
`2-
recommended that the project be constructed as proposed in this report in combination with
other similar projects in the area.
Street Evaluation
The City of Eagan's Pavement Management System allows the City to evacuate the condition
of the existing street surface to help schedule timely maintenance and improvements. The
Pavement Condition Index (RCi) ranks the surface condition for each street. The general
categories that define PCI rankings are as follows:
Pci Recommended Improvement
6 - 100 Routine Maintenance/Crack Seat/Seat Coat
Patchi epair and/or Overlay
- 35 Reconstruct.
The 2088 PCI rarikings for the streets in this area have a weighted average pavement
condition rating of 58 which falts in the lower rankings of the "Routine Maintenance/Crack
Seat/Seal Coat." category mostly because of the preparatory maintenance performed by City
crews, as mentioned above. The PCI ratings are just move the "r Patch/Repair and/or Overlay"
category. The street pavements have reached an age where, based on the City's past
experience, the integrity of the pavement can rapidty decline if no improvements are
performed. Therefore, they 2009 constiuctlon season is the optimal time to construct the
bituminous overtay on these streets. The project can be delayed untit the PCI ratings fall
further into the "Patch/ Repair and/or Overlay" category, however, if it is delayed, the
structural benefit to the pavements may be reduced.
Proposed Improvements
Paveme€it - The proposed street improvements are
4 shown in Figure 3. The existing street section for
these streets generalty consists of Y bitUMinoUs
pavement supported by 6" gravel base. The existing
bituminous surface will be rniRed adjacent to the
e istiq curb and gutter b' to 8' wide adjacent to
outside curbs to accommodate a 11/2-inch bituminous
overlay. The overlay, combined with the existing
S'
street section, wilt provide a street section consistent with current City standards, The
combination of patching and overlay will not-etiminate cracking due to the temperature
Avalon/ Burnside
3
extremes experienced in innesota, Bituminous overlays will show some continued frost
movements and reflective cracking consistent with the underlying pavement. Routine
maintenance will still needs to continue under the City's Pavement Management Program.
Concrete curb it gutter - 0 a m aged cwrb 8t gutter will
be replaced i severely cracked, spalled, or settled,
it is estimated that approximately 20% of the existing
concrete curb and gutter witt have to be replaced.
Boulevard tuff will be removed and replac i. White
v the contractor who performs the work is responsiNe
'rte for it's establishment in the first 30 days after
KOM A~;...
placement, adjacent property owners are encauraged
to consistently water the new turf, here possible, to help ensure its growth
ignage - All traffic control and street identification signage within the project limits witf be
replaced due to diminished reflectivity, deteriorated support posts, and the signs or posts no
longer meeting City and State standards.
Driveway Replacement -9 380 Corporate Center
Curve was constructed with a bituminous driveway
entrance to Avalon Avenue and the driveway is
proposed to be replaced. The entrance will be
reco structed with 7'°-thick concrete entrance
aprons in accordance with Eagan Standard Detait
440, as shown on f=igure 4. This diiveway entrance
repi.acement provides a commercial entrance of -
adequate strength and width and is consistent with similar past projects in commercial/
industrial areas throughout the City and the other properties within the area.
Easemer}t/Permits
Alt work will be in the public right-cf-way. No additionat easements ii_t be necessary.
Avalon/ Burnside
-4-
Cost Estimate-
Detailed cost estimates are Located in Appendix A. The estimates are based on anticipated
2009 construction costs and include a 5% contingency and indirect cost of 30%, which inct e
legal, administration, engineering, and bond interest. A summary of the costs is as follows:
Avalon Avenue/ Burnside Avenue
Edge Mill and Overlay w/ Signage $134,424
• Concrete Entrance Apron . . . 4,300
• Repair Existing Concrete Curb a Gutter-_ $61,040
Total . . $199,760
Assessments
Assessments are proposed to be levied against the benefited properties for the total
improvement with costs allocated in accordance with the City of Eagan's Special Assessment
Policy for a milt and overlay improvement. Alt assessments will be revised based on final
costs. A preliminary assessment roll is included in Appendix B,
City Special Assessment Policy
Assessment Ratio
Property City
Mail and Overlay
Single-Family 50% 50%
• Commercial/ industrial ION 0%
Concrete Entrance Apron 100% 0%
Repair Existing Concrete Curb and Gutter 0% 100%
Single-Family - Street Improvements
Alt single-family lots {12 total as shown on Figure 2}, having driveway access on to the streets
to be improved are proposed to be assessed. The City's Assessment Policy states that 50% of
the milt and overlay costs are assessable for local residential streets, based on a standard 32-
foot street width.
The estimated cost per singlo-family to be assessed based on the City Assessment Policy is
1,5811 lot and is calculated as follows:
1) % Single-Family Street Frontage = 2,338 f. f. J 6,034 (total f.f.) = 38.8%
Avatonf Burnside
2) [$134,420 (Mill li Overlay Cast) 50% 38.8% x 321441 =$18,970 (Total Sfngle-
i=arnily R1 Assessment)
3) $18,970(Total R1 Single .FamityAssessment) 1,58011at
12 Lots
Commercial and Industrial r Street Improvements
All commercial/ industrial properties adjacent to the streets are proposed to he assessed
u€~der this project, as shown on Figure 2. The City's Assessment Policy states that 100% of the
mill and over€ay casts are assessable for collector streets, regardless of width.
The estimated cost per commerciallindustrial front foot to be assessed based or; the City
Assessment Policy is $22.301F.F. and is calculated as foltows;
1) % Commerciall Industrial = 3,379 ff. 1 6,034 (total f.f.) = 56.0%
2) ($134,420 (Mill & Overlay Cost) 56.0%] $75,284 (Total Commerciat/ Industrial
Assessment)
3) $75,284 (Commercial/industrial Assessment) $22.301F.F.
3,379 Front Feet CorrmerciaL/Industrial
Driveway Entrance Replacement
The one adjacent cornmercialf industrial property (1380 Corporate Center Curve) with a
driveway not to current City standards is proposed to be assessed the total cast of driveway
entrance replacement improvements based on the area of driveway installed. The total
driveway improvement assessment per lot 3s calculated based on the individual requirements.
needed to replace existing bituminous entrances with concrete entrances, to accordance with
current City standards. The estimated cast of driveway replacernent is approximately 6
S.Y. repEaced.
Assessment Financing 2ptinns
The property owners will have the option at the time of the assessment hearing to pay Lhe
gull assessment or include the assessment in with them' property tax statement. If the
assessment is included with the property tax statement, the assessment will I >e spread over 5
years (14 gears for the commercial/ industrial property) with the interest determined by the
r suEts of the bond sale used to finance the improvements. The foilo ing payment schedule
will resutt for a single-family property based on an estimated 6.5% interest for the assessed
amourfts:
Avalon/ Burnside
1
Single Family Residential Lot = $1,580
PRINCIPAL ~ INTEREST COST
PER YEAR PER YEAR PER YEAR
First Year 316 $103 $419
Fifth Year 316 $21 $337
Revenue Source
A summary of revenue sources is listed Wow:
Project Property City
Cost Assessment Contribution
MiR and Overtay $ 134,420 $94,250 40,170
(with Signage)
Concrete Ent. Apron $ 4,300 $ 4,303 _0_
Repair Existing Curb $ 61,040 -0- $ 61,040
Totat $199,760 $98,550 $101,210
The City's Major Street Fund wilt finance the estimated project deficit of $101,210 (51% of
totat).
Project Scheduie
Present Feasibitity Report to City Councit/
Order PubUc Hearing . November 18, 2008
Infof-mationat Meeting December 10, 2008
Public Hearing December 16, 2008
Approve Plain and Specifications February, 2009
Award Contract . . . March, 2009
Project Completion ...........................................................August, 2009
Final Cost Report ......................................................September, 2009
Finat Assessment Fearing . . Fact, 2009
First Payment Due with Property Tax Statement. May 15, 2010.
Avalon/ Burnside
1-71 -7-
Appendix A -Street Overlay - City Project No, 976
Preliminary Cost Estimate
Avalon Avenue/ Burnside Avenue
1. Bituminous Street Overlay
Item Est. Unit Estimated
Unit Quantity Price Cost
Mobilization LS 7,000.00 $7,000.00
Mitt Bituminous Pavement (1 1/4" depth) S 3,800 13.5E 1,900.00
Type L WE45030B Wearing Course Mixture TOM 1,3 60,00 75,000.00
Bituminous Material for Tack Coat GAL 700 3.10 2,170.00
Adjust Water Valve Box - Riser Adjustment EA 2 175,00 250.40
Remove Et Replace f=rame & Ring Casting EA 675,00 5,400.00
(27")
Repair Gate Valve Mitt Section E.4..... 1 250.0 250.00
Remove It Replace Signage LS ~Y 2,E 00.co 2,coo, 00
Traffic Control LS 1 1,625.00 1,625,00
Subtotal $98,48
f 56 $4,970
Contingencies
Subtotal $103,400
+30%
$31,020
Indirect Costs
TOTAL - $134,420
STREET
ll. Repair Existing Concrete Curb Ft Gutter
Item v.vn Est. Unit i`stimeted
Unit Qty. Price Cost
Remove concrete Curb Et titer LF 1,200 $5.00 $6,000.00
Remove Concrete Valley Gutter SY 92.00 96000
Setect Topsoil Borrow CY 40 27.00 1,080.00
Aggregate Base, CL 5 (100% Crushed) TON 1.0 15.40 150.40
Type LVWE45030B Wear Course - TON 140 90.00 900.00
Driveways
Typo LVWE45030B Wear Course - Street Toi 130 90.00 19,700.04
Patch
Repair (Residential)Sprinkler- Dead EA 5 50.00 250.00
Adjust Frame Eat Ring Casting (CB) EA 3 250.00 750.00
install 2 x 3 CB Erosion Da.rder Shroud EA 2 350'06 700.00
Concrete Curb EL Gutter B61 8 LF 1,200 16.00 19,200.00
Concrete Valley Gutter SY 8o 45.00 3,600.00
Sodding, Type Lawn (Hi bland) SY 300 5.40 , 00.00
Subtotal $44,710
5%
240
Contingencies $2'
Subtotal $46,950
34156 $14,090
Indirect Costs
OTAL CURB $61,4}~~
M. Driveway Entrance Replacement
Est. Unit Estimated
Item Unit Qty. Price Cost
Remove Concrete Curb Ft Gutter l_E 50 $5.00 $250,00
Remove Bituminous Pavement SY 25 2.25 56.25
Common Excavation CY 5 15.00 75.00
Aggregate Base, CL 5 (100% Crushed) TO 5 12.00 60.00
Type-NW---C4'5-030B Wear Course - - TON 2 94.00 180.00
Driveways
Concrete Curb 8t Gutter B612 LF 0 15.00 304.00
7" Concrete Driveway Pavement SY 45 45.00 2025.00
Sodding, Type Lawn (Hightand) SY 30 5,00 150,00 .
Compost, Grade 1 TON 5 15.00 75,00
Subtotat $3,144
f 596 Contingencies $164
Subtotal $3,3
309 Indirect Costs $9941
Total - Driveway $4,300
Total project Cast = $199,760
173
Appendix B - City Project No. 976
Preliminary Assessment Roll
Avalon Avenue/ Burnside Avenue
Address P3.N. Lot Loy-- Tatar
Equivalents Assessment
- -
II ~
R1 Residential
310 Avalon Ave. Fffi 830-N1-07
~o Address ; 11 -18300- 0~ J.$1,580 ! $1,580
1 340 Avalon Ave, l 83E10 121-08 - , 58 $1,580
384 Avalon Ave. 19 00300 030-5 € ,58 $x,580 ,I
1390 Avalon Ave.
2804 Pilot. Knob Rd... `11_-00300-010-51 I; ~ ~,5s~... x~~~...._ . ,
2804 Vias Lane 11- 9825 010 l 1,581- .1,580
282 Burnside Ave. 10-18300-060-0~7 i_.._ _ rt,SS , 80.....
1-282,9 Burnside Ave. 10-18300-080-ff 1 i x,581-...... $x,880
2835 Burns de Ave. - 83 0 100 7 ~r~_- k,5 << 9, 8 ~I
2841 Burnside Ave, J 10- 18300- 20-1`1....1# 1 , 580
~,58Q
2845 Burnside Ave. 10-43300-020=di I....- J._-,581
Subtotals 12~ $18 97[
- J:
_ Fran t Total
f;
i Address P.f. F'Foatage Rate! F.F Assessment
t Commercial/ Inch ~ #
138nrporate 10-22531-020-02
548 30 I $16,79
Cenber curve
I..... .
1 340 Corporate 10-22531-030-02
583 $22,84 $13,.292
Center Curve
F..-..... - - I
k 3 Corporate 1 -22531-040-02
516 $2 .84 $11,765
Center Curve
. . IL . . IF
284 Corporate 10-22506-020-01
X22.80 21,132
Center Drive
M25 Eagandate lo 22506-031-01..._~
1
3 615 $22.80 $14,022
Court
- Subtotals 3, 2,338 $79,580 }
- TOTAL ASSESSMENT 5, 50 -
*McLudes street overlay assessment 548 F.F, $22.80 _ $12,4{}0 and concrete entrance replacement
assessment = $4,300
I
P of Looaon t.
MENDOTA _ HENHT.S
kNT4~kSTATE 494 I r'
_L rj~f 7 }
y~LnraL: L715K waau LONE OAK ROAD
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~YAlo-[EE 17{]LiLE RD- YANKEE €]OQdLE RD. }
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? DIFFLEY RDA
4 P `s I f ~
11-OFr2449
Y Avalon Ave. I Burnside Ave.
City of Eap Street Revitalization Fig- I
Location Plan - Pry e 976
Eng€neering Department
St #saktar3x
PORATE CENTER'
NORTH!
,
~v gas-~~r :GAS' ~ ~ ~;;as~%•i:,assrln~o-~w:f
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Hrv _ p .~kg map".;
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Lam,. 241
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H
CONCRETE ENTRANCE
REPLACEMENT
15-05-2046
q'>CltyolEaQaR Av [an -Are. I.B€ m. side Ave.
Street Revitalization -Project 976 Fig,
ENificulrig Deparlment Assessments ! Street Improvement Area
i
60' ROW ~
s 44' F - F
f
x
` EX. 8618&X412
# = 3" BITU INOUS SURFACE
8" CL 5 AGGREGATE BABE CURB & GUTTER
Existing Typical Section
- 60' ROW
}
44' F- F =
EDGE MILE
(6'-8' wide) Typ,
F1 1l2° TYPE 2350/2360 BITU INOUI OVERLAY
f
_
REPLACE EX. 'k L
GUTTER A B17UMIN U TACK COAT
3" BITUMINOUS SURFACE
8" GL .5 AGGREGATE BABE
Bituminous Street Overlay
Proposed Typical Section
u:°roj and Contrcc. I{fo\975 \tyyicul rr;iuns 1ti_p _ p
Avaton AV 96rnsida Ave.
City of Eva Street F evitafizatio r Project 7 Mg, 3
Englnearng Department Typical Sections
LOPE 3/4' PER F7,
I F 1 1 JG-
7" MINIMUM THICKNESS
REQUIRED ON ENTIRE APRON.
SUITABLE GRANULAR UBORADE OR CL. 5 (100% COMPACTION)
EXCAVATE SUBGRADE TO ACCOMODATE 7" THICKNESS AT FLOW L1NE
SECTION A-A
MAX?MUM S'
TRANSVERSE JOINT BETWEEN JOINT
5 Min_ Rd_~
136 Curb ~ ° .
CONTRACTION JOINT EXPANSION JOINT
A (TP,)
1, WHERE NEW DRIVEWAY ARE TO BE ADDED 3, CONTRACTION JOINT PATTERN TO BE
ACROSS EXISTING C&G, REMOVE EXISTING DETERMINED B ENGINEER.
& AND REPOUR INTEGRAL WITH THE
CONCRETE ENTRANCE. 4- REQUIRED MI DESIGNATION ~ 3A3
. CONCRE-TE APRON REQUIRED FOR ALL
ENTRANCES,
PLAN
STANDARD PLATS 440
Avalon Ave. /Zurnside Ave. Ci ty
Street Revitalization - Project 976 Fig. 4
of ERR
Assessments ! Street I prove ent Area
Lrigineering Department ~~i
Agenda Information Memo
December 16, 2008 Eagan City Council ee#iitg
. PROTECT 977,, BIN LAl+rE
STREET INLPRO EMENT
ACTION TO 3L" 'CONSIDERED: Approve, PrOject 977, obnl-t Ume, (Street
Improvements) as PreS iv-d w-kauthorize, the preparation of detailed plans and
FACTS:
.Since 1994, the City has implcmented a comprehensive Pavement Management
Program that provides timely pavement rehabiIitatioil to Ur local streefs, r;ignilicanfly
extending their overall life expetLancy. During thcsc past nineteen years, the City has
rehabilitated ai)Pr(iximately 135 miles of local streets.
The, rt!sv[Iacing of Robin Lane in northwest Eagan has been programmed fb 2049 in
the, City7s 5- car Capital hiaproveineiit Progr4 n.,
On June 3, (fit} the City otkn6l dim~tect stall' to prepare a feasibility report
considering a rehabs litation o I' these stm-cts,
9 On November 18, 2008, the feasibility report for Project 977 was presented to tlxe
City o .vil and a Public hearing was scheduled for Dccembor 16 to € ormally
p-res t and discuss the report with tLe a jacctit pi-opeTty owner-s.
An informational neighbo-rhood meefing was held on Decombcr 14 for the adjacent
property owners atLd -rep resmtativcs to discuss the proposed improvements, Of the 43
total Properties (18 Single-Family, and To iihfames) Proposed it) he assessed tinder
this improvcnicat, 5 .residents repTe%unt fig 4 properties attended the meeting.
All notices have, beep published in the legal newspaper and sent to all a ec€etl
trope-rty o r3trs informing therm of this public hearing.
ATTACHMENTS-
+ Feas€hility Ro rort, ~tgc ffirough
* Weigbborhood eet'ng Minute-s }ra~rc
d~
City of Ea~an
Deport for
Robin Lane
Neighborhood Street Revitalization
City Project No. 977
December 2008
t:
r
c
r
•
of Ea~an
i
We MagUiTO ~ December 10, 2008
Meyar
Honorable Mayor and City CounciE
ul Bakken ! City of Eagan
I 3830 Pilot Knob Road
L +n ee Fields Eagan, MN 5512Z
Gary Hansen
Meg'I11~ey Rei • Robin Large Street Revitalization
Council Mombers i City Project No. 977
Thomas kedges I Dear Maya and City Council:
pity AdmiNstrator Attached is our re rt for the Robin Lane Street Revitalization, City Project
No, X177. The report presents and discusses the proposed improvements and
I
includes a cost estimate, preiirrTinary assessment relE and schedule.
!
We ontd be pteased to meet with the City Council at ymir convenience to
review and discuss the contents of this report.
I
N1iAoipal CenTex = AEI T
3030 Nut Knob Road i
Ea g@P, MTV 551224810 651.6753000 priane i jf hn P. Gerder
b3 1.675.5012 fbx Assistant City Engineer
I hereby certify that this
report was prepared by me or
e51-454-8535 TDD
under my direct supervision
and that I am a duly Licensed
i
Professional
Maintu-nal ra Faoll; ineer under the laws of the
3501oacP~rnarr Point State. of Minnesota.
EagarLr Mfg 55122
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651.1675-5-300 pbane I
651-675.536 fax ( Pr John P. Gorden
661-454-85;35 TDD iJ
Date- : C`y Reg. Na. 27$13
e wed
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wwvr-cityoEeagar~.com } Date: f # r ;
Dept. of Pub k`!Or
Revie e !
~T n
I - lLf,. , l
Finance Dept. a Date:
The Lome 08k-rree
The uymbol of
str€-n9lh and growth
in 4)ur Community.
TABLE OF CONTENTS
Page
Introduction . ,
Scope . 2
Feasibility and Recornmendations..................................:............................... 2
Street Evaluation 3
Proposed improvements 4
Easements/Permits 7
Cost Estimate 7
Assessments 7
Residential
Assessment Financing Options 8
Revenue Source 9
Project Schedule 10
LIST OF APPENDICES
Appendix A
Preh inary Cost Estimate
Appendix B
Pretiminary Assessment RoU
Appendix C
Figures I Location Map
2 Street Improvement/Assessment Area Map
3 Typicat Section Recycling
4 Typicat Section - Qvertay
Decernber 2008
Neighborhood Street Revitalization
Robin Lane
Eagan, Minnesota
Tatroduction/ History
Streets - As a part of Eagan's Pavement Management Program, (PMP), the city
evacuates streets within the community throughout their Life cycte and impterrents
appropriate maintenance strategies. In 1989, a Pavement Management System (PMS)
was developed that allowed the City to evaluate the condition of the existing
pavernent surface for alt the streets on a routine basis and schedule timely
maintenance. A Five Year Capital Improvement Program (CIP) for street
rehabiUtation is devetoped from this information,
The nearty 0. mite of 2-lane residential/neighborhood street in west central Eagan is
identified for the 2009 street re itatization improvements. Figure 1, to aced in
Appendix C, illustrates the project tocation. The street in this residential
neighborhood was constructed in 1984.
Based on the data and engineering strategies available at this time, the City's current
PMP incorporates locat and ongoing maintenance strategies with seat coating
occurring as needed (at 5 to 7 years, again at 12 to 14 years) with a bituminous
overlay at approximately 20} years. Recycling or overtaying the roadway located
within the project area, which is presently at the 25 year time frame, will prevent
further decay of the pavement surface, thus protecting and extending the structural
life of the streets.
Timety maintenance work, such as biturninous patching, crack sea~i~g and seat coating
have occurred at appropriate intervats during the life of the pavement in the area.
Robin Lane
The City of Eagan's maintenance records indicate that Robin Lane was sea[ coated in
1986 and 1999.
The Public Works maintenance program typicatly includes extensive patching and
crack seating during the summer prior- to the over"tay, The Pubtic Works crews, as part
of the preparatory Pavement Management Plan, removed and reptaced deteriorated
pavement areas and placed leveling and maintenance overtays on portions of the
streets under consideration, where necessary. These repairs atone will not
substantially extend the lire expectancy of the street section if not combined with the
bituminious recycling and overlay proposed with this project.
The Public Works Department has atso inspected the utility infrastructure (sanitary
sewer-, water main, and storm sewer) in the project area and determined the system
is generally in good working order and that no major repairs are necessary.
Scope
This project will provide €utt depth recycling of the bituminous pavement for
approximately 1,600' of roadway on Robin Lane and resurfacing (edge mitt and
overlay) for the remaining 1,425 Figure 1, [ocated in Appendix C, iltustrates the
project limits,
included in this project are the following improyenhents; replacement of damaged
curb and gutter, adjustments andfor replacement to sanitary/storm sewer utility
castings, water- gate vatves, sewer services, street signage, and pedestrian ramps. A
trail connection from Robin Lade to the Trunk Highway (TH) 13 trail wilt also be
constructed.
Feasibility and Recommendations
The recycting and mitt E. overlay improvements are necessary to prevent further
decay of the pavement section, create a safer driving surface, increase ride ability,
and add structurat strength.
Robin Larne
The recycdng and mitt It overlay portions of the project are cost effective in that the
proposed improvements (recycling and resurfacing) are considerably less expensive
than complete reconstruction of the streets.
The recycling and mill Ei overlay are feasible in that these types of improvements
have been used successfully to extend the Life expectancy of numerous other streets
throughout the City and the region.
This project is in accordance with the Five Year Capital Improvement Plan (2009 -
G13) for the City of Eagan and the schedule as ou thned ire the Pavement Management
Program. It is recommended that the project be constructed as proposed in this
report in combination with other similar projects in the area.
Street Evaluation
The City of Eagan's Paverent Management System alto s the City to evaluate the
condition of the existing street surf=ace to help schedule timely maintenance and
improvements. The Pavement. Condition Index (PCI) ranks the surface condition for
each street. The general categories that define PCI rankings are as fo[tows:
PCl Recommended Irnprovernent
F-56- r Ro t nru Mainte-n-a ce/Crack Seat/ Sea( Coat
6 - S5 > Patch/Repair and/or C} +erla►
35 reconstruct
The 2008 P CI rankings for the street segments have a weighted average pavement
condition rating of 27 for Robin lane, which falls in the rankings of the "Reconstruct"
category, as mentioned above. The street pavement has reached an age here, based
on the City's past experience, the integrity of the pavement can rapidly decline if no
improvements are performed. Therefore, the 2009 construction season is the optimat.
time to recycEe and construct the bituminous overlay on this street. Any delay of the
project may reduce the structural benefit to the sheet sections and require full
reconstruction.
Robin Lane
r 3
f
Proposed Improvements
Pavement - The proposed street
improvements are shown on Figures 3 and 4.
The existing street sections for the streets
generally consist of 3" to 4" bituminous
pavement supported by 'its' gravel base (12"
gravel base on the northernmost, 700' of Robin
Lane). The existing pavement on Robin Lane
has reached a condition that warrants °
replacement for the northernmost 1600', due in large part to the low elevation of this
segment of road in comparison to the water surface elevation of the adjacent ponds
and wetlands, The pavement will be recycled as gravel base, with a new 4'" layer of
bituminous pavement placed over the recycled gravel base. The existing bituminous
surface, atong with 3" of the existing gravel base will be recycled (milled and
reptaced) to a depth of approximately 6 Pr. This recycled tnaterial wiU be salvaged and
used as a base beneath a new 21/2-inch base course and a lih-inch wear coin'
bituminous pavement. The new pavement, combined with the recycled material and
existing street section, wilt provide a street section consistent with current City
standards for a residential sheet. The remaining 1425' of existing bituminous surface
on Robin lane will be mired adjacent to the existing curb and gutter (6'-8' wide
adjacent to curbs) to accommodate a VA-inch bituminous overlay. The overlay,
combined with the existing street section, will provide a street section consistent
with current City standards for residential neighborhood streets. The combination of
recycling, patching and overlay will not eliminate cracking due to the temperature
extremes experienced in Minnesota. Bituminous streets will show some continued
frost movements and reflective cracking consistent with the existing pavement,
although greatly reduced' in the case of the recycling of Robin Lane. Routine
maintenance will AM reed to continue under Lhe City's Pavement Management
Program.
Robin Lane
Concrate curb Ft gutter 4 Damaged curb t
gutter will be repiaeed if severet cracked,
spatted, or settted. It is estimated that
approximately 15% of the existing concrete
`curb and gutter wiII have to be reptaced.
Boulevard turf will be removed and replaced.
White the contractor who performs the work
is responsible for it's establishment in the first 30 days after placement, adjacent
property owners are encouraged to consistent[y water the new turf, where possibte,
to help ensure its growth.
Signage - Alt traffic control and street identification signs a within the project limits
will be reptaced due to diminished reflectivity, deteriorated support posts, and the
signs or posts no longer meeting City and State standards.
lde Mk/Path EL Pedestrian Ramp - As is typical in most Eagan residentlat
neighborhoods, Robin Larne does not have side atk within the public right-of-way, so
pedestrian traffic is accommodated by the use of the street shoulder. Residents
within the Robin Larne neighborhood have previousty petitioned the City Council for
NEW
P Da e ~ e d ~ s~,
K,
4}r; 'f 5r•
ev~
€ Qbin Late .
5
sidewalk improvements atong the entire length of street (Project 765). The project
was denied b the City Council at the close of the pubi_ic hearing on to 4, 1999, in
large part due to a largo of consensus from the neighborhood on the desire for a
side atk.
Continued discussions with the residents have indicated that a significant safety
concern remains unresolved at the 901 curve near the north end of Robin Lane. The
issue invotves pedestrian access to the existing traits along TH 13 and Blackha
Road. Presentty, paved access is only available along the northernmost 400' of Robin
Lane. Existing topography and Landscaping greatly limit the sighttines for vehicles
traveling this segment of street, creating tittle reaction time for drivers when
pedestrians are within the roadway. Retativel low speeds can be excessive at this
corner, vvith vehicles frequently crossing the centerline as they travel through the
curve. Slippery pavement conditions can exacerbate the situation. The construction
of a 75" long segment of 10' wide bituminous trail is proposed to connect Robin Lame
to the TH 13 trait to address this public safety concern and provide maintenance
access to existing sanitary and storm sewer manholes.
Revisions to the Americans with Disabitities Act
(ASIA) requires jurisdictional agencies to provide
detectable warnings at atl existing pedestrian
m. ramps of sidewalks and paths with public
streets that are improved, inctuding street
surface improvements. The most common
method of providing this detectable warning is
through the instatlation of truncated domes a
minimum of two feet in length across the width of all pedestrian ramps. This project
provides for the instaltation of a truncated dome pedestrian ramp where the new trail
will connect to Robin Lane.
Robin Lane
Easement/Permits
Ail work will be in the public right-of-way. No additional easements will be
necessary. It is anLicipated that no permits will be required for the resurfacing.
project, A permit to work ithin the right-of-way frorn the Minnesota Department of
Transportation will be required for the construction of the trail.
Cost Estimate
Detailed cost estimates are located in Appendix A. The estimates are based on
anticipated 2009 construction costs and include a 5% contingency and indirect cost of
30%, which include legal, administration, engineering, and bond interest. A summary
of the costs is as follows:
Robin Lane
• revitalization w/ i nage (Robin Lane) $199,200
Repair Existing Concrete Curb & Cutter . . $22,200
* Trail Construction 4,600
Tota€ $7-26,000
Assessments
Assessments are proposed to he levied against the benefited properties for the total
improvement with costs allocated in accordance with the City of Eagan's Special ~
Assessment Policy for a mill and overlay improvement for collector streets.. All
assessments will he revised based on final costs. A preliminary assessment roll is
included its Appendix B.
City Special Assessment Policy
Assessment Ratio
Property City
Mill and Overlay! Reclaim - Residential 50% 50%
Repair Existing Concrete Curb and Gutter 0% 100%
Trait Construction 0% 1
Robit3 Labe
Residential Lots - Street Revitalization Improvements (robin Lane)
Att residential tots (36.75 total, 18 singte-family, 25 townhomes at 0.75 residential tot
equivalent) as shown on Figure having driveway access on to the street to be
improved are proposed to be assessed. The City's Assessment Policy states that 50%
of the combination of mitt and overlay and reclamation costs are assessabte for tocat
resideritiat streets, based on a standard 32-foot width.
The estimated cost per single-family (R-1 ft R-2) tot to be assessed based on the City
Assessment Policy is $1, 1411ot and is calculated as foltows:
1) % R-1,R-2, R Residential=2,743 f.f. 1 6,124 (total M.) =44.8%
2) ($199,200 (Reclamation Cost) 509 44.8%] =$44,600 (Total R-1 Et R-2
Residential Assessment)
3) $44,600 R-1 Et R-2 Residentiat Assessment) $1, ` 4/(ot
36.75 Lot Equivalents R-1 Et R-2
The estimated cost per townhome (R-3) lot to be assessed based on the City
Assessment policy is $911lto nhome unit ($1,214 x 0.75).
Assessment Financing Options
The property owner will have the option at the time of the assessment hearing, to pay
the fult assessment or inctude the assessment in with their property tax statement. If
the assessment is included with the property tax staLement, the assessment wilt be
spread over five years with the interest determined by the resutts of the bond sate
used to finance the improvements. The fottowin payment schedules are examples of
the various estimated assessments with are estimated 6.5% interest for the assessed
amounts:
Robin Lane
f 8
f
Singte Family Residential Lot = $1,214
' I
Principa[ Interest Cost '
Per Year Per Year Per Year
First Year $4 .$322
Fifth Year -$243 16 $259
Town House }nit $911
Principal interest Cost
Per Year Per Year Per Year
First Year $182 $ 59
Fifth Year $182 $194
Revenue Source
A summary of revenue sources is Listed below:
Project Property City
Cost Assessment Contribution
Revitalization- € obin 1_n $199,200 $ 44,600 $154,600
(with igna e)
Repair Existing Curb $ 22,200 -0- 22,2GO
Trait 6GO - - 4,600
Total $226,000 $44,600 181,400
The City's Major Street Fund will finance the estimated project deficit of $181,400
(80% of total).
Robin Lane
Project Schedule
Present Feasibility Report to City Councit!
Order Public Hearin November 18, 2008
Informational Meeting . . . . . December 10, 2008
Public Hearing . . . December 16, 2008
Approve Plans and Specifications . . February, 2009
Award Contract . . . March, 2{09
Project Completion . . . . August, 2009
Final Cost Report . . . . September, 2009
Final Assessment Hearing . . Fall, 2009
First Payment Due with Property Tax Statement . May 15, 2010
I
Robin Lane
10
II
Appendix A -Street Overlay - City Project No. 977
Pretirni nary Cast Estimate
Robins Lane
torttract Unit Arrtount
Item Unit J Qty ~ Price To Date
Part € - Project 977 Robin Lame - Bituminous Street Reclarnation
Wbilization LS 9.00 5,000,40 $ 5,000.00
Mill Bituminous Pavement (I 7!4" depth) SY 1,170 0,50 985.00
Reclaim Bituminous Pavementl Aggregate Base (6" Depth) S. Y, 5,240 $ 5.00 5 26,204.00
5aWage Reclaimed Material C, Y. 875 $ 5.00 4,375.00
Type LVNW45D3 Base Course MixWre Tort 770 60.04 46,200.00
Type LVWE45030B Wcaring Coarse Mixtore TON 870 $ 64-04 ~ 52,200,00
Bituminous MaWr€at for Tack Coat GAL 435 $ 3'10 1,348,$0
Adjust Frame and Ring CastinS {Manhole) Ed 4 45x.00 $ 1,800,00
Adjust Manhole Casting - Riser Adjustmont EA 10 ~ 195,04 $ 1,951 .00
Repair Gate Valve Mid Section ZA 10 2511,04 $ 2,500,00
Repair Gate Valve Top Section wl Cover €A 1 240,00 5 240.44
4" Dorcb€e YeRoW Striping-Epoxy LF 550 0.94 495,00
24" Whitc Stop Bar-Epoxy LF 16 $ 6,50 104,00
Remove Et Replace 5ignage LS 1 $ 1,500,40 $ 1,500,04
Traffic Contro€ L5 1.00 $ 1,000.00 5 1,000.00
Subtotal $ 945,597.50
5% Coatingoncy 7,294.88
Serb-Total $ 153,192,38
30% Indirect Costs ~ 45,957.71
Total Part I - Project 977 Robin Lane - JNtumiuous Street Reclamatlort $ 199,150.09
Part II - Project 977 Robin Larne - Repair Existing Concrete Curb Ee Gutted
Remove Concrete Curb a GULter LF 400 $ 5,04 $ 2,00D,00
Remove Cmicrete Valley Gutter SY 20 $ 12,00 ~ 240,00
SetectTopsoil Borrow CY 20 $ 27.00 5 540,00
Aggregate Base, C€. 5 (100% Crushed) ON 8 15.50 ~ 124,00 '
Type LVWE450308 Wear Coarse - Driveways SY 16 45.75 $ 732-OD
Type LVWF45Q3M Wear Course - Street Patch TON 2D $ 90-0'J $ 1,800-00 I
Repair Sprinkler F ad EA 6 $ 50,00 $ 300,00
Repair 5prinkEer Systems EA 1 5 160.{)47 $ 160.00
Adjust Frame Ft Ring Casting (CB) EA 4 5 254.00 $ 1,000.00
install 2 x 3 CB Erosion Harrier Shroud EA 2 $ 350,00 700.00
Remove & Replace Casting #Catch Basics) EA 1 $ 515,414 515,00
Concrete Curb R Gutter WS LF 3641 $ 15,00 5,250,00
Concrete Curb Et Gutter D412 LF 50 $ 15,04 $ 750,00
Concrete Valley G4rtter SY 20 $ 46,80 $ 436.00
Repair Residential l_andscapffi + EA 2 215,00 430,00
Soddiq, Type Lawn {Highland) SY 110 5,00 $ 550,OD
Cprnpost, Grade I TON, 16 $ 13-50 $ 216,00
Subtotal $ 16,243.00
5% Contingency 912.15
Sub-Total 17,055A5
34 Indirect Costs 5,116,55
Total Part 11 - Project 977 Robin Lane - Repair Exisidng Concrete Curb & Gutter $ 22,179.70
Part W - Project 977 Rob!n Lane - Trail ConstriA ction
Remove Concrete Curb & Gutter i_F 20 $ 5.00 $ 100.Od
Ummon Excavation CY 30 $ i ,00 450.0
Aggregate Base, Cl, 5 (300% CrtisMd) TON 32.5 $ 12,0D 39D.00
Type LVWE4501OB Wear Course - Traih SY 15 15.00 225.00
Concrete Curb Et Gutter 0618 l_F 20 $ 15.00 MOO
4" Concrete Red Ramp w1 Wet Cast fur Truncated Dumr ! Ins SF 80 5.00 407.00
Truncated Dome Deter-tablf~ Warning Paver 5F 32 40,00 $ 11280.00
Sodding, Type Lawn (Highland} SY 35 5.01 $ 175.00
Compost, Grade 1 TON 5 $ 14.00 70-00
Subtata€ 3,390.00
5% Contingency $ 169.50
Sub-Total 3,559,50
30% Indirect Costs $ 15067,85
Total Part III - Project 977 Robin Lane - Trail Construction 4,627.35
Project. 977 Robin Lane - Grand Total $226,0
Appendix B - City Project No. 977
Preliminary Assessment Roll
Rabin Lane
Low Density Lot Unit:.
Residential P, 1. N. Equivalent Assessment Total
Blackhawk Road
3745 BLACKHAWK 10-143M-061 -1 1,214,00 $1,214.00
Subtotal 1 $1,214.00
Robin Lane
3770 ROBIN LN 10-14300-062-00 1 $ 1,214 $1,214
3760 ROBIN LN 14-14301-010-01 0.75 $ 1,214 $911
3758 ROBIN LN 10-14301-020-01 0.75 1,214 5911
3756 ROBIN LN 10-14301-430-09 0.75 $ 1,294 $911
3754 ROBIN LN 10-14301-440-01 0.15 $ , 1,214 $911
3152 ROBIN LN 10-94301-050-41 0.75 1,214 $911
3754 ROBIN LN 10-14301-060-01 0.75 1,214 $911
3748 R013IN LN 10-14341-070-€}9 4.75 $ 1,214 $911
374 ROBIN LN 10-14301-080-01 0.78 1,214 $911
3744 ROBIN LN 10-14301-140-01 0.75 $ 1,214 $914
3742 ROBIN LN 10-14301-110-01 0.75 $ 1,214 $911
3740 ROBIN LN 14-14301-120-01 0.75 $ 1,214 $911
3736 ROBIN LCD 10-14301-930-01 0.75 $ 1,214 $911
3753 ROBIN LN 14-14302-010-01 0.75 $ 1,214 $919
3755 ROBIN LN 14-14302-020-01 0.75 $ 1,214 $911
3751 ROBIN LN 10-14302-030-01 0,75 $ 1,214 $911
3759 ROBIN LN 10-14302-040-01 0.75 $ 1,2-14 $911
3769 ROBIN LN 10-14302-450-01 0.75 $ 1,214 $919
3787 ROBIN LN 10-14302-070-01 0.75 $ 1,214 $911
3785 ROBIN LN 10-14302-084-01 0.75 $ 1,214 $911
3783 ROBIN LN 10-14302-090-01 0.75 1,214 $911
3781 ROBIN Lk' 10-14302-100-01 0.75 $ 1,214 $911
3179 ROBIN Ltd 10-14302-110-01 0.75 $ 1,214 $911
3777 ROBIN LN 10-14302-120-01 0.75 $ 4,214 $911
3775 ROBIN LN 10-14302-130-01 0.75 1,214 $911
3773 ROBIN LN 10-94302-140-01 4.75 1,214 $911
3685'ROBIN LN 10-14303-010-01- 1 $ 1,214 $9,214
3689 ROBIN 1_N 10-14303-024-01 1 $ 1,214 $1,214
Lo Density Lot Unit
Residential P.I.N. Equivatent Assessment Total
3682 ROBIN LN 10-14304-011-01 1 1,214 $1,214
3684 ROBIN LN 10-14304-021-01 1 1,214 51,214
3686 ROB] N LN 10-14304-031-01 1 1,214 $1,214
3688 ;OBI L 10-14304-041-01 1 1,214 $1,214
3676 ROBIN LI 10-14325-070-02 1 1,214 $1,214
3672 ROBIN LIN 14-14325-080-02 I 1,214 1,214
3668 ROBIN L 10-14325-090-02 1 1,214 $1,214
3664 ROSIN LM 10-14375-100-02 1 1,214 $9,214
3656 ROBIN LN 10-14325-160-02 1 $ 1,214 $1,214
3652 ROBIN L 10-14325-170-02 1 $ 1,214 $1,294
3648 ROBIN LN 10-14325-950-02 1 $ 9,214 $1,214
3644 ROBIN LN 10-14325-190-02 1 9,214 51,214
3677 ROBIN LN 10-44325-230-03 1 1,214 $1,214
3681 ROBIN LN 10-14325-240-03 1 $ 1,214 $1,214
Subtotal 35.75 $43,400
Totals 36.75 $44,600
18 F Lot Equivalents
5 TH (1$.75 Lr-)
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Street Revitalization - Project 977 Fig. I
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3777
a:, '-S ~':ax _ n~'~ 3775 ~~k;''.'::~` ';.,Ei. ~fs t•~~'~'^'
k +e:'' .YM1 :.y' i ~ 'ttr ~2 ~ Y.. g• .'"r.' d. - r i.. ~ ~ kk ,.~'7
37!-10 Shgla FaMily Pte, troet Reoyde i Reclaim Assessable Area
F750 Towrftme Units Sheet Overfay
3760
~y,ea,zaa
i obi i Lahti
1ty of qr n Street Revitalization - Project 977 Fig. 2
Engineering Department ~ ~ Assessments 1 Street Improvement Area
f
60' ROW
.
3"-4" BITUMINOUS SURFAfiF EX- 412 & L}6li.}
- ~c"-;2" CL. 5 AGGREGATE BASE CURE) 8:UTTI=R
i-xisi-ing Typical Section
60' ROW
32' {F-F} `
s {
s {
I
i
s ~ # WIN- a,03JFT. -
REPLACE EX. CURB &
I GUTTER AS NFCF.SSAR`{
I" BITUMIh`OUS WEAR i '
2" E31TUNi"sNOkJS BASF I RECYCLE €X/y, ~B'f, k1kFA[:E &
.3"- 4" AGGRF(,ATF FSAS{ FOR USF AS
NEW GRAVE? BASE (RESHAPE AS NEOE`,SARY,
REMOVE EXCESS }
Bi1:L€minous Street Improvernen1s - Redaim J Recycle - edions
Prapasod Typical ec bn
60' ROW
x~
EDGE MILL }
(W-8, Wide 7 y k-{ _
kl2" WFAR (CSJRS BITUMINOUS Vt=R AY
77
€ REPLACE EX. CURB &
` GUTTER AS BI=ttC%EU
s BI-~UVINOUS TACK COAT
EX Y 4' € AUMINOUS SUFtFAC'.E
EX-10--12" CL- 5 AGGREGATE aASE
Bituminous Street Overlay.-
Propused Typical Section
Robin Large
CI of Ear Street Revitalization Fig. 3
Engineering Department ~ ~ Project 977 - Typical Section
C'I'TY PROJECT NO 977
INFORNIA:FfO1 AI.,NF,IGHBORROOD YFING
ROBIN LANE
STREET RE' VFfALI ATIO
WEDNESDAY, DECEMBER 10, 2008
7:30 P.1'. CIT .HAT J, COUNCIL CHAMBERS
5
Attendance, John Gorder, Assistant City Engineer, 5 iresIdents representing 4 properties (ste ~
attached sign-in sheet), ~
A. Presentation of Project Details
Gh)rder welcomed the, properly owner and presented pmj~ -,Qt inibmiation, including details
suQh as oanstniction, costs, schedule and assessnien s.
B. n fiord Comments
There are a couple of dips and set#lu en(s in the road, at Red Fox Road and at
Brown Bear Trail. This project will corrcct those and any other drainage probicins
through p avement and , curb improvemen.ti,
With the bad economy and taxes rising, i am not in favor of this project 211d the
assessments. The proposed street rehabilitation is proactive in that the iess expfmsi.ve
nfill & overlay/ reclamation work carp be done in 00 so more ex nsivc rceonstrao.ion
ot'thc street is not necessary in the future,
Will we be able to get into our driveways darling construction? Access to driveways
will be avallAle during cons truct1«n. Access may be limited i rr the concrete curb & guUeT
in Front the driveways is in need of rapair, The new concrete curb . ulter nccds about 5
clays to cure, so vehi Qles won't be aliowed oven- it ip those 5 days after piace~xiea3t, During
this t1iSke, vehicles can be parked can the street.
The. rncc-ting adjourned at 8:00 p,ni.
NEIGHBORHOOD MEETING ~
Robin Larne
City Project 977
I
Cily Vl~ednesday, December 10, '1048
~R..
NAME ADDRESS
-16
J. -Y T k /~T Yl l'- CJ f kY ~ut-~ .
r.
7. -
E~.
1.
18.
-
14.
16. 17.
18.
1
LEI.
GAl,'ar1ns\Sitr i-Frn SheL~Ts1SY T- SHT & logo.dnc
Agenda Information Memo
Dee ember 16, 200H i+'ngan C'il.y Couneil Meeting
II. PROJECT 973, 11NDTREE ADDITIONS
STR1 E'T 1LlYIPROVENIE TS
t
ACTION T BE CONSIDE ED: .ppro%le Project 973, Windtrec Additions Street
Twpwv eats as preserite-d d authorizc the prcparation of detailed plans anti
spcci fications.
I
I
FACTS;
Since 1990, the City has implemented a ev-mprehen,,;ivc Pavem nt Mariagtrneut
Program tbat providcs timely pavemeait rehahil itat i on to our local streets, sigrrif cantl
exwuding their overall life expectancy. Diariiig these past ii3- i3et~et~ years, the City has
rehabilitated approximately 135 miles of local street.
* The i siirfaciiig oI'the numerous strt-et.3 within the Windtrccc Additions in east-c iral
Eagan has been prograniine i for 009 its the City's -Year ital Tm rovcnicnt
Program.
• Ou Jane 3, 200 the City Council diiecti €d staff to preparc I feasibility report ~
C-Otisidering a rthabilitaiion o C these streets,
On November 18, 2008, the feasibility -rq)ort for Project 973 was presented to the
City Council and a Public IIeaiiikg was sebcdakd for L]ecembvr 16 it) formally
present and discuss the report with the adJacent property owrie
M in lbrm ational neighborhood mccdng eras held {psi Deecmbcr 10 for time adjaQunt
pr crty owners ~md rcpresmtatives to discuss the proposed improvemenll . (A' the
169 total ptopertics (all Sif~glu-Family) proposed to be, assessed sander this
improvernmt, 4 residents representing 4 propcrfies attt-tided the mceting.
All notices have been published in the legal newspaper and sei-k€ to all ai'fcctcd
property owuera in oraydng, them of this public hearing.
AT fAC'BA TS:
• Ficasibibty Repoit, pagc3rough..C,-a
Mighboriaood Meeting 314inut s, page
City Report for
Windtree ' - Additions - Street Revitalization
City Project No. 973
December 2008
a^
City of Ea~an
Decernber 10, 2 MB
Mike Maguiro 'Honorable Mayor and City Council
MayoF !City of Eagan
i 3830 Pilot Knob Road
:Fagan, M 55122
Pate Bakken
Cyndeo Fields
'Re. Windtree I't - 8t' Additions Street Revitalization
Gary Hansen city project No. 973
MeR Tilley
ounces M nbera ; Dear Mayor and City Councit:
Attached is our report for the Windtree I;t - 81" Additions Street RevitatizatiOTI, City
-Thomas Hedgcs Project. o. 973. The report presents and discusses the proposed irnProve al ents and
City Administrator inctudes a cost estimate, preliminary assessment rolt and schedule,
We would be pleased to meet with the City Councit at your convenience to review
lafid discuss the contents of this report,
Sincerely,
Municipal C&Ner
3830 P;loi Knob Road i k hn P. Cordes'
Eagan,, MH 55122-1B1a (Assistant CitY Engineer
65rt .575,5Q}i} phr~rse
i hereby certify that thts report
651.675-5012 fax was prepared by mc, or udder my
direct supervision and that 3 am a
651.454. as 5 TD D
duly Licensed Professional
engineer under the kaws of the
State of Minnesota. ~
hfiaintmartoe FaciMy
5Q1 [ ouhsr,an;rEt John P. Corder
Eagbn, I VIN I [
651 .675.5300 phone ~ Date: ~ 1 0., r Reg. No, 22813
i
655.675.5360 fax
051.454.8535TDD Reviewed B :
Dept. oi`pn Works Dater ll~c
1h'1"r,f.;ty4feag~fl-G[}ril
i
i
Reviewed By _
r Date:
Finance Dept.?
The U)no Oak Tree
The syrribof nt
strengib and grryrrth s
in our C&MMunity. l
TABLE OF CONTENT
t_etterof Trans mittailCertificadcoi
Table of Contents
Page #
Introductioll .....,.......,.......................................,..,..,.,.9
Scope 2
Feasibility and Recommendations 2
Street Evaluation 2
Proposed Improvements
Easements /Permits 5
Cost Estimate 5
Assessments 5
Assessment Fiflancing 0pticas
Revenue Source . . . 6
Project. Schedule 7..._._
LIST OF APPS UCE5
Appendix A
Preliminary Cast Estimate
Appendix B
PreUminary Assessment Roll
Appendix C
Figures - i Location Map
- 2 Street Improvement/Assessment Area Map
- 3 ` ypicat Section Overlay
December 00
1 indtree 9F"- #h Additions Street Revitalization
Eagan, Minnesota
Introduction/ History
Streets - As a part of Eagan's Pavement: management Program, (PMT), the city evaluates streets within
the community throughout their He cycle and implements appropriate maintenance strategies. In
1989, a Pavemerstr Management System (PMS) was developed that allowed the City to evaluate the
condition of the existing pavement surface for all tl,e streets on a routine basis and schedule timely
maintenance. A Five Year Capital Improvement Program (UP) for street rehabilitation is developed
from this information.
The 1.7 miles of local residential streets in east central Eagan are identified for the 7009 over€ay
improvements. Figure 1, located in Appendix C, illustrates the project location. These single family
residential streets were constructed between 198' and 1987.
Based on the data and engineering strategies availabte at this time, the City's current P MP incorporates
local and ongoing maintenance strategies with seal coating occurring as needed (at 5 to 7 years, again
at 12 to 14 years) with a bituminous overlay at approximately 20 years. Overlaying these roadways,
which are presently at the 21-27 year time frame, will prevent further decay of the pavement surface,
thus protecting and extending the structural life of the street.
Timely maintenance wort, such as bituminous patching, crack sealing and seal coating have occurred at
appropriate intervals during the life of these pavements. The City of Eagan`s maintenance records
indicate that these streets were seal coated for the first time in 1990 or 1992 and again in 2000.
The Pudic Works maintenance program typically includes extensive patching and crack sealing during
the summer prior to the over€ay. The Public Works crews, as part of the Preparatory Pavement
Management Plan, removed and replaced deteriorated pavement areas and placed leveling and
maintenance overlays on portions of these streets under consideration, here necessary. These repairs
alone will not substantial€y extend the life expectancy of the street pavement if not combined with the
proposed biwminous overlay proposed with this projel't:
The Public Wbrks Department has also inspected the utility infrastructure (sanitary sewer, water maid,
and storm sewer) in the project area and deter-mined the system is in good working order and that no
major repairs are necessary.
scope -
This project will provide resurfacing {edge mill and overlay} for approximately 1.7 mites of roadway.
Figure 2 in Appendix C, illustrate the project limits.
Included in this project are the fotlowing improvements; replacement of damaged curb and gutter,
adjUstments and/or replacement to sanitaryistorm sewer utitity castings, water gate valves, sewer
services, street signage, and pedestrian ramps.
Feasibility and Recommendations
The mill 8L overlay project is necessary to prevent further decay of the pavement section, create a safer
driving surface, increase ride ability, and add structural strength.
The mill ft overlay is cast effective in that the proposed improvement (resurfacing) is consider-abLy €ess
expensive than complete reconstruction of this street.
The rill €r everlay is feasibte in that this type of improvement has been used successfully to extend the
We expectancy of numerous other streets throughout the City and the region.
This project is in accordance with the Five Year Capitat Improvement Plan (2009 - 2013) for the City of
Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the
project be constructed as proposed in this report in combination with other similar projects in the area.
Street Evaluation
The City of Eagan's Pavement Management System allows the City to evaluate the condition of the
existing street surface to help schedule timely maintenance and improvements. The Pavement
Condition Index (PEI) ranks the surface condition for each street. The genera€ categorfes that define PCI
rankings are as follows:
PCI i Recommended Improvement
b - j00 t Routine Maintenance/Crack Seal/Seat Coati
Iftepaxr andlar OverEay
'
36- 5 Patch
0 Y 35 Reconst'F-Uct -
a~
The 2008 PCi rankings for the streets in this area have a weighted average pavement condition rating of
i
44 which fails in the middle rankings of the " Patch I Repai r and Ior Overlay" category mostly because of ~
the preparatory maintenance performed by City crews, as mentioned above. Therefore, based on this
PC[ rating, the 2009 construction season is the optimal time to construct the bituminous overlay on this ~
street.
Proposed Improvements
Raverl-Ei~rtit - The proposed street improvements for are
I
shown in Figure 3. The existing street section for these
resideritiat streets consists of 3° bituminous pavement
supported by 6" gravel base. The existing biturninous
surface will be milled adjacent to the existing crEr-h and d
gutter (6-8'wide) to accommodate a VA-inch
bituminous overlay. Additional milling wilt be dare on
Stonewood toad near Elrene Road to repair some wear
r- xr~ -s
course damage. The over ray, combined with the existing street section, wilt provide a street section
consistent with current City standards for residential streets, The combination of patching and overlay
wall not etiminate cracking due to the temperature extremes experienced in Minnesota. 8iLumirious
overlays will show some continued frost movements and reflective cracking consistent with the
underlying pavement. Routine maintenance will still need to continue under the City's Pavement
Management Program.
Concrete curb a gutter - Damaged curb l~ gutter aRd
side atk will be replaced if severely cracked, spatted,
or settled. Boulevard turf will be removed and
replaced. While the contractor who performs the
work is responsible for it's establishment in the first
30 days after placement, adjacent property owners
are encouraged to consistently water the new turf,
v
here possible, to Delp ensure its growth
Signage - All traffic control and street identification signage within the project limits will be rep€aced
due to diminished reflectivity, deteriorated support posts, and the signs or posts no longer meeting City
and State standards.
Sidewatk/ Path Pedestrian Ramps - Recent revisions to
the Americans with Disabilities Act (ADA) requires
jurisdictional agencies to provide detectable warnings at
all existing pedestrian ramps of sidewalks and paths with
poblic streets that are improved, inctuding mitt Et overlay
improvements. The most common meths of providing this
detectable arnirig is through the installatten of truncated
domes a minirrrum of two feet in length across the width of
all pedestrian ramps. This project provides for the instaltation of one tror~cated Berne pedestrian ramp
at the entrance to Wescott Station Park along Ridgewood Drive.
Mailbox Repair - Some mailboxes within the Windtree I~`-
, l 6on^ri[NWeI
8th Addition neighborhood have been identified as "at dsltr" ~ m.
u+trt+urtJrks+F
~ rW wtlrd iNW'n}- III awnu, neew.diiapk
of being damaged during winter snow and ice operations
Fronk of Mah 11o-
by the City Street Maintenance Division. These mailboxes e~k d
or close to the curbx or aged and
are irr5ta{leci too low
deteriorated so that they may not withstand the impact of
the snow from a plow. City staff is communicating to
r
' f
horn eo hers through mailing about these rnai[box
j
problern5x specifically in the proposed 2008 street arrtorP E
on In "hm4G1
revitali abort neighborhoods. Homeowners with at-risk
lawer tnu, '
mailboxes will have the option of repairing the boxes , r .
:.aar~yciar'M1
individually, or by signing a waiver to allow the City to
repair- and the cost assessed to the praWty. Because the . PCF~Crr svuixuw
MAEL B eAPLP SIOX ari'
cooperation of property owners, and therefore City MG1A«T:0r+GUMeriR" i ~ Aso
rnyu,.ig uw,i
involvement, is uncertain, costs for City repair and special
assessment is not included in this report.
C
,car ,.,c:.,. ,..w. - °r
~ ~ .r'- • wii:.-. w, ' ~c:>. '•:~~,.y : ~ y, _ N~ , s`Y:;;;..-; ~;~u;.i ~v - -
~`n N<,~a~ yam'"-' r a{'~yat'
%j
Example of a recent street overlay project €n Eagan {Bur Oak Hills, 2008) XX
Easement/Permits
All work will be in the pubdc right-of-way. No additionat easernents will be necessary.
Cost Estimate
Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2009
construction costs and include a 5% contingency and indirect cost of 30%, which inctude legal,
administration, engineenng, and "bond interest. A summary of the costs is as follows:
Windtree 1;'-8t4` Additions
• Edge Mitt and Overlay w/ Signage $323,480
• Repair Existing Concrete Curb a GUtter. $86,010
Total $409,490
Assessments
Assessments are proposed to be levied against the benefited properties for the total improvement with
costs allecated in accordance with the City of Eagan's Special AssessMent Poticy far a MAI Uld Overlay
improvement for locat streets. All assessments will be revised based on final costs. A pretiminary
assessment rotl is included in Appendix B.
City Special Assessment: Policy
Assessment Ratio
Property City
Mitt and Overay/Signage
• Low Density Residential (R-1,2,3) 50% 50%
• Repair Existing Concrete Curb It Litter 0% 100%
5
Low Density Residential Lots (R-1, R-2, 43) - Ali, residential equivalent properties (169 total, aU
single-fatuity including 2 lot equivalents for Wescott Station Parr) as shown an Figure 2, braving direct
driveway access on to the streets to be improved are proposed to be assessed, based on the amount of
ftont footage adjacent to the streets w!thin the project. The City's Assessment Po€iey states that 50%, of
tk e mitt and over-tay costs are assessable for residential properties (R-1, R-2, R-3) based on a normal
residential width street (32 feet).. The estimated cast per residential lot equivalent to be assessed
based on the City Assessment Policy is $960 per Single Family Lot and is calculated as folto s:
1) [$323,49{ (Mitt i:t Overlay Cost f Signage Cost) 50%] _ $161,740 [Totat Residential- Assessment
(R-1, 2, 3)]
2) $161,740 (7otat Residential Assessment $960 ! lot
169 5ingle Family Residential Lot E=quivalents
Assessment Financing Options
The property owner itl have the option at the time of the assessment bearing to pay the full
assessment or include the assessment in with their property tax statement. If the assessment is
included with the property tax statement, the assessment itl be spread over five years with the
interest determined by the results of the bond sale used to finance the improvements. The following
payment schedute is based on an estimated 6.5% interest rate for the assessed a€ runts.
Single Family Residential Lot = $960
Principal I Interest Cost
Per Year Per Year ~ Per Year
First Year $192 6 54
FI th Year [1192 - 1 r X04
Revenue Source
A summary of revenue sources is listen below:
project property city
Cost Assessment Contribution
Mill and Overlay 323,480 161,740 $161,740
(with ignage)
Repair Existing Curb $ 86,010 -0- $a6,010
Total $409,490 $ 161,740 $247,750
The City's Major Street Fund will finance the estimated project deficit of $247,750
(61 % of total)
Project Schedute
Present Feasibflity Report to City Councit!
Order Pubtic Hearing November 18, 2008
Informational Meeting December 10, 2008
Pubic Headng December 16, 2008
Approve Plans and Specifications . February, 2009
Award Contract March, 2009
Project Completion August, 2003
Fi rat Cost Report . . . . September, 2009
Finat Assessment Hearing ..........Falb, 2003
First Payment Due with Property Tax Statement . May 15, 2010
Appendix A -Street Overlay - City Project o. 973
Preliminary Cost Estimate
Windtree I'-8th Additions
:Part I - Project 973 indtree Ist-8th Additions - Situ minous Street Overlay
!
- -fa--U-mated Unit Estimated
Item Pao. Item _ Unit Qk Price Cost_
2 21,50 obilization LS 1.0{) 7,000.00 7,000,00
2232,501 mill Bitrairrhous Pavei-metit 1 1 4°' depY i3, D0 0.50
2350.501 rpe_LV1NE450305 Wearing purse Mixture FON € 3,056 6I .Do 183,000.00
2357. 02 Ditufnirious Material ton Tack oat AL 1,78 3.10 5,518.041
t
45
4:s rarrre and Erog as err art~rbe 3 14.850-
75DT802 # € s arr Q e, as `nL - Kise~nAclj us men .00.... --EA 195,001 Z"--- ;Adjust Water VdFv-aBox LA
i2bqj 5M" R4 -air Gate Valve Ed 5e ;ors I
,1504,51)2 Re 'arr Gate a ve op Sec ron over LA 5 240-00 (2u.uu
e€rEo%R art a ace cas n (Manhole EA - -
Traffic 70Rtr1) ---T,-625'. 60 !
gmave Le, Replace ignege - LS I
Subtotal 236,978,04
°!o Coptin ernes 11,848,9t}
Subtotal 248,826.90
(+30 rl Irea Costs 74,648,07
Total dart I..-. Project 973 Wt€ dtree 'Ist-Sth Additions - Iii#urninous Street Overly 321474,
Part II - Project 973 Mndtree I st-8th Additions - Repair Existing Concrete Curb & Outt~r
s Estimated Unit Estimated
Item No. item Unit Q Price Cask
D4.561 ,Remove orrcre e urb Gutter 9 0 0.D0
_ i 0_..... - .
03.....---; emoVe ummQus raE ye-me .
NUJUL?
..Rerriove Concrete a ey OEi er avemen
MUEEU e ectTb soi arrow _ - 27:
2211.501 grega a as-e, . r6s- e N...
E
.._Ype E450 rse -2" rail Fa M err DO
'
2 i e can ourse - D~~veways err 2
23-50. Fype LVVVL4EMUS'Wear Course - Str56FP-aFcF-- TON - 0... - - 2504.UU2 Repair es~ err ~a Spfirt , r e i 0-
- - -I'
prErr er ys errr` }
- -
- . fAd-Gs rame err as#ini
:trss# x ro~i a~rier Shroud 1,7 1
I Park II - Pro ect 973 VVIndtree 1st-8th Additions - Repair Ex#stln Concrete Curb & Gutter - Continued
- Estimated Efif Estimate
Item Unit Qt Price Cost
;Item No.
515.00 515-OU
-~Ub z `1k4iw va ep aee as inS7 ate _ aSFn FA
ore e Ped Rampp w e as or .00 .7 6
501 4" t2b'I on
runca a Dome rrset-
€LYO Concrete drb Gutter
T 41o
16.00
12,'W.bul Concrete Curb & u erg
2531,604 Concrete a e" ur 40
rrcae ome ee atie arnin aver 1 CfO
-
Repair esictenti are scapaFSg .21'5-b ~ 430.00
F~A =5-505, , oadin
.y a Dawn ~-hland -I 51-u .00
of os , Fade I TON 100 -
Subtotal 63.008.00
Con#iii des 3,150.40
Subtotal 06,158.4 D
f30% 1ndifect Casts 19.847,
Total Part 11 - Pro•eci 973 W!ndtree Ist-8th Additions - repair Extstinq ConFrate Curb autter 86,D05.92
Total Project Cost=$409,490
C>
Appendix B - City Project No. 973
Prey minary Assessment Roll
WIndtree I`-S"' Additions
}
Lot Unit
Low Deasi y Rey, P.Q.N. Equivalent ~ Assessmvnt - Tntal..
Brentwood Ln.
568 BRENTWOOD LN 10-84476-154-01 1 $960 $950
570 BRENTWOOD LN 10-64474-14401 1 $960 $960
674 BRENTWOOD LM 10-84478-134-01 1 $960 $950
678 BRENTWOOD LN 10-B4474-124-01 1 $960 $950
679 BRENTWOOD LN 10-84474-484-4 1 $960 $950
682 BRENTWOOD LN 10.-B4474-110-41 1 $960 $950
668 BRENTWOOD LIB 10-64474-074-0 1 $960 $950
686 BRENTWOOD LN 10-84476-900-01 1 $960 $950
687 BRENTWOOD LN 10-84476-060-02 1 $960 $966
690 BRENTWOOD LN 10-84476-€390-01 1 960 $964
691 BRENTWOOD LN 10-84474-064-02 1 $960 $966
694 BRENTWOOD LN 10-84476-084-01 1 $960 $964
695 BRENTWOOD L 10-84476-040-02 1 96G $960
698 BRENTWOOD LN 10-84476-079-01 1 $960 $950
699 BRENTWOOD LPG 16-84476-034-0 1 $960 $950
742 BRENTWOOD LN 10-84476-060-01 1 $960 $950
746 BRENTWOOD LN 10-84478-054-01 1 $960 $960
707 BRENTWOOD LN 10-84476-624-02 1 $960 $950
710 BRENlT OOD LN 10-B4476-044-01 1 $964 $950
714 BRENTWOOD LN ~~3-64478-~k34-01 1 o $96~
715 BRENTWOOD LN 10-B4476-OIM 1 S60 $960 .
718 BRENTWOOD LN 10-84474-024-41 1 96C $950
722 BRENTWOOD LN 10-84.476-010-01 1 $960 $950
i~[tnfl 23.
Elrene Ct.
756 ELRENE OT IM4470-140-41 1 960 $96
757 E LR E N E OT 10-84470-0 "1 MI 9 $950 $960
762 ELRENE OT I 84470-130-01 96 $960
765 ELRENE OT 10-84470-020-01 $964 $960
768 ELRENE OT 10-84470-120-49 1 $964 $960
774 ELRENE OT 19'84474-110-01 1 $984 $960
780 ELRENE OT 1044474-100-01 p960 $960
781 ELRENE OT 10-84470-050-01 1 $860 $950
786 E LRENE OT 10-84470-490-01 1 $960 $964
789 ELRFNE O O,S 470-440-0I $960 $960
792 ELRENE OT 10-84470-480-01 1 $960 $960
796 E LRENE T 1O-84470-050-01 1 $964 $960
797 ELRENE T 10-84470-060-0"1 1 $960 $960
798 E LRENE OT 10-84470-470-01 3 $ 0 $960
Subtotal 14
Ridgewood Dr.
3635 RIDGEWOOD DR 1084472-D90-0 1 $960 $360
3637 R€DGEWOOD DR 19-84473-D10-4 1 $960 $960
3642 RIDGEWOOD DR 10-84472-070-01 1 $964 $960
3644 RIDGE WOOD DR 1O-B4473-010-0"1 1 $960 $960
3646 RIDGEWOOD DR 10-B4473-020-01 1 $960 $960
3048 RIDGEWOOD DR IM4473-030-01 1 $960 $964
3643 RIDGEWOOD DR 1 4,84473-020-03 1 $960 $950
3552 RIDGE OOD D 10-84-473-040-01 1 $960 $950
3855 RIDGEWOOD DR 1084473-030-03 1 $980 $960
3858 RIDGEWOOD DR 10-84473-050-01 1 $960 $960
3661 RIDGEWOOD DR 1"4473-040-03 1 $964 $960
3804 RIDGEWOOD DR 1084473- 60-0"1 1 $960, $960
3676 RID E OOD DR 10-94473-050-03 1 $960 $960
3673 RIDGE WOOD OR 10-B4473-010-02 1 $980 $960
3682 RIDGEWOOD DR 10-84473-020-02 1 $960 $960
3688 RID EWOOD DR 10-84473-030-02 1 $960 $960
3889 RIDGE WOOD DR 10-B4473-060-03 1 $960 $960
3706 RIDGEWOOD DR 10,84475-010-02 1 $960 $940
3712 RIDGEWOOD DR 1084475-020-02 $960 $960
3724 RIDGE WOOD DR 1084476-090-03 ~ $960 $960
3727 RID E OOD DR 1084476-150-02 $960 $960
3730 RIDGEWOOD DR 10-84476-080-03 € $960 $950
3733 RIDOEWOOD DR 10-34478-140-02 $960 $960
3735 RIDGED OOD Dot 143 84476-070-433 1 950 $960
3789 RIDGE WOOD UR 10-84475-130-02 1 $960 $960
3742 MIDGE WOOD DES 10-84476-050-03 1 960 $960
0745 RIDGEWOOD EAR 10-84476-120-0 1 $960 $960
3748 RIDGEWOOD EAR 10-&4478-050-43 1 $964 $960
1 $960 $960
3751 RIDGE WOOD D 10-84476-110-02
3754 RIDGEWOOD DES 10-84476-040-03 1 $960 $960
3757 R € DGE OOD DES 10-84476-1 0002 1 $960 $960
3760 RIDGE OO D DR 10-84476-030-03 1 $960 $ 960
3 763 RIDGE OO D DR 10-84470-090-02.. 1 $960 $ 950
3766 RIDGE OO D DR 14-84476-020-03 I 5960 $ 960
3772 RIDGEWOOD DR 1084476-01008 1 $960 $960
Subtotal 35
3717 STONEWOOD OT 10-84475-090-01 1 960 $960
3720 STONEWOOD OT 10-84475-040-01 1 $960 $960
3721 TOMEWOOD OT 10-84475-080-01 1 $960 $960
3724 STONEWOOD OT 10-84475-080-01 1 960 $960
3725 STONEWOOD OT .10-84475-070-01 1 $950 $960
3728 STONEWOOD CT 10-84475-060-01 1 $960. $960
~bilo~al6
680 STONEWOOD RD 10-84474-010-01 1 $964 $960
581 TO NEW OO RD 10-84475-010-01 1 $960 $ 960
684 STONE WOOD RO 10-84474-020-01 1 $9w $960
588 STONE WOOD RD 10-84475-02007 1 $960 $960
588 STONEWOOD RD 10-84474-030-01 1 $060 $900
589 STONE WOOD RD I0-84475-03007 1 $960 $960
692 STONEWOOD RD 10-84474-040-01 1 $960 $960
596 STONE WOOD RD 10-84474-050-01 1 $960 $960
700 STONEWOOD RD 10-84474-060-01 1 $960 $960
704 STONEWOOD RD 10-84474-070-01 1 $960 $960
705 STONE WOOD RD 10-84478-liDM1 1 $960 $960
708 STONE WOOD RD 10-84474-084-01 1 $960' $960
709 TONEWO0L) RD 10-84475-110-01 1 $960 $96D
712 STONEWOOD RD 10-84474-090-01 1 $960 $960
716 TOMEWOOD RO 10-84474-100-01 1 $960 $960
713 TONEWOOL) RO 10-84475-120-01 1 $960 $960
720 STONEWOOD RD 10-84474-110-01 1 $960 $ 64
Subtotal 17
3659 WiNDT SEE IR 10-84472-180-03 . 1 $069 $960
3661 W1 OTREE IR -10-84472-140-0 1 $960 $960
3563 UVINDTREE €R. 10-84472-160-03 1 $964 $960
3665 WINDTREE €R 10-84471-130-08 1 $964 $960
3667 WINDTREE IR 10-84471-140-03 1 $964 $960
3671 W1NDTREE IR 10-84472-010-04 1 $960 $960
3675 W11VDTREE O1R 10-84472-02004 1 $960 $960
Subtotal 7
3547 WINE)TREE OT 10-84472-070-03. 1 $960 $060
3549 WINDT EE T 10-84472-080-03 ~ 960 96D
3651 WINDTR E CT 10-84472-080-1)3 $900 $960
3653 W1NDTRE3= OT 10-84472-100-03 1 $960 $960
3655 WINDTREE T 10-84472-910-03 1 $960 $960
3657 VVINDTREE CT 90-84472-920-03 1 $960 $960
Subtotal 6
3629 W€NDTREE DR 10-84472-01003 1 $964 $960
3630 WIN TREE DR 10-84472-010-09 9 $964 $960
3532 W€ L)TREE DR 10-W72-020-01 1 $964 $960
3533 +lti IML)TREE DR I0-84472-020-03 1 $960 $960
3634 W€NDTREE OR M-84472-Q30-01 1 $950 $950
3638 WINDTREE DR 10-84472-040-01 1 $950 $960
3637 VVINDTREE DR 10-84472-030-03 1 $96{3 $9GD
3538 WtNDTRLE DR 10-64472-050-01 1 $950 $96D
3640 WiNDTREE DR 40-B4472-D60,01 1 $960 $960
3541 WINDTREE DR 10-B4472-040-00 1 $960 $960
3643 WIN DTREE DR 10-64472-050-03 1 $960 $969
3545 WINOTREE DR IM4472,060-03 1 $969 $960
3652 WINDTREE DR 1'0-84472-020-02 1 $969 $560
3655 WINDTREE DR 10--X4472-030-02 1 $569
3664 WC DTREE DR 10-84472-040-02 1 $969 $960
3676 J DTREE DR 16-84472-050-02 1 $960 $960
3582 W DTREE OR 10-84473-09G-03 1 $960 $960
3685 WINDTREE DR 143-84473-010704 1 $960 $960
3588 W1NDTREE DR 10-84473-.80-03 1 $964 $960
3691 VVINDTREE DR 10-84473-02D-04 1 $960 $960
,3694 WI DTREE DR 10-84473-970-03 1 $964 , $060
3807 WINDTREE €3R 10-84473-030-04 9 $960 $960
3698 W€NE)TREE L)R 10-84473-040-02 9 $960 $960
3709 WINDTREE DR 1 0-84473-0 1 0-D5 1 $960.1 X06{3
3710 WINL)TREE DR 10-84477-200-02 9 $960 $960
3713 WI DIRE E DR 10-M477-150-01 $960 $960
3714 WINDTREE DR 113784477-190-02 1 $960 $960
3717 €NDTREE Dot 10-84477-140-01 1 $960 $960
3718WINDTREED 1D,84477-180-02 1 $950 $960
3721 I DTREE Dot 10-B4477-130-01 1 $560 $960
3722 INDTREE DR 10 477-970-02 $960 $964
3726 I DTREE DR 10-84477-960-02 1 $960 $960
3730 JNDTREE DR 10=84477-150-02 1 $960 $960
3734 WINDTREE DR 10-84477-940-02 1 $960 $960
3738 WINDTREE DR 1 0-84477-9 30-02 ~ $960 $960
3742 WINDTREE DR 90-84477-920-02 1 $960 $964
3746 1 N DTfRE E D R 10-84477-110-02... 1 $960 $ 960
3749 WI DTREE DR 10-84477-070-01 3 $960 $960
3750 W[NDTREE OR 90-84477-100-02 1 $960 $960
3753 INDTREE DR 10-84477-060-01 1 $960 $960
3754 WINDTREE DR 10-84477-090-02 1 $960 $960
3757 WINDTREE DR 10-84477-050-01 1 $960 $960
3758 WINDTREE DR 10-84477080-02 1 $960 $96D
3751 WINC)TREE DR 10-W77-04MI 1 $960 $96D
3762 WI DTREE DR 10-84477-070-02 1 $964 $960
3765 WI DTREE DR 10-84477-030'-01 1 960 $%o
3766 WINDT€ EE DR 10-84477-06G-02 1 $964 $964
3770 WNDT€ EE DR 14,64477-056-02 1 $960 $966
3774 W1NDTREE DR 10,64477-040-02 1 X966 $966
3778 WINDTREE € R 10-84477-030-02 1 $950 $966
3781 W1NDTREE DR 10-84477-020-01 1 $960 966
6782 VVINDTREE UR 10-84477-020-02 1 $960 $960
3765 €NDTRED DR 10-84477-410-01 1 $960 $964
6786 WINDTREE DR 10-84477-010-02 1 960 5964
Subtotal 54
661 WINUTRUE KNL 10-84477-120-01 1 $966 $960
6651f INI)TREE KNL 10-84477-110-01 1 $960 $956
669 WIN DTREE NL 10-84477-100-01 1 $960 $966
676 VtWI OTREE s t_ 10-84477-090-01 1 $960 $960
rJ77 WI DTREE KNL 10-84477-080-01 1 $960 $960
Subtotal 5
Wescott Station - Eagan $964 1,924
Park Prapesty 1fl-$4473-010-00 2
Subtotal 2
Grand Total 169 $161,740
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Zngineering Depaftar~f Location Map - Project 97
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60' ROW
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" BITUMINOUS SURFACE
5" 5 AGGREGATE BASE & GUTTER
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{8'-8' wide} Typ.
x 112" WEAR COURSE BITUMINOUS OVERLAY
2350 150
REPLACE EX. CURB &
GUTTER A DIRECTED
B1TUM1N0U TACK COAT
3" BITUMINOUS SURFACE
5" CL. 5 AGGREGATE BASE
Bituminous Street Overlay
Proposed Typical Section
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1 Street Revitalization Fig-
City of Eg
Etrinteeiit Depi2 meTit Project 973 - Typical option c
' i
CITY PRO.TF:CT NO 973
TWORMATIONA-L NEIGHBORHOOD MEETING
WINDTREE ADDITIONS
STREET REVITALIZATION
WEDNESDAY, DECEMBER 10, 2008
:30 P. .'CITE' BALL COUNCIL CHAMBERS
I
i
At~.e sfarzce: a-bn (loader, Assistant City Fngineer, 4 residents i-cpresenting 4 properties (see
attached sign-fiat).
i
rIL Presentation of Proj cut Details
order weioomed the property owner and regontcd project information, inc1mbng detaiia
such w; cost ction, costs, Khedule and assessments.
B. Questions{ CommenU
Why is the assessment now estimated at $960 whets the correspondence seat by the
City in Fall 2007 stated that siagle-family nssessmen#s would be about $500? The
$900 estimate was base(i on more historical assessm xEs levied olhre 2(M7) for similar
huprovenients. The $964 estimate is based on more recent bid prices Tt-x. ived with high
oil prices. Hopefuiiy, with the very recent decrease in o i I prices (a major price cornponeyi t
al'blaclctop costs), tine 960 estimate iU be conservative.
Flo you use recycled materials is the construction: Yes, the blacktop placed (;un ain,,; a
cextan amount al' recycled materials, inoiuding shredded shingles and gniand asphalt
pavement.
The nieeting adjourned at 5:50 p.rn
NEIGHBORHOOD MEETING
Windtr a Isl - 1h Additions
City Project 973
Wednesday, December 10, 1008
City of Eap 5:30 p.m.
NAME/ ADDRESS.
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7.
10.
11.
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13.
14.
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17.
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19. -
4.
Agenda Information Memo
December 16, 2008 Vagan City Connell Affecting
L PROJEUr 975, I_ E DRIVE/ SIIERNTAN C7'11VORWEST CT
STREET IMPRO MENTS
ACTION TO BE CONSIDERED- Approve Project 975, (trect Improvements) as
presented and authorize the preparation of detaiked plaiis amd specifications,
FACTS:
Since 1990, the City has irrrplenie-ntcci a compreh v ive Pavernt~nt Manag ent
Program that prov]eh!s iimel pavement rehabilitation to our local streets, significantly
ext odbig flitir overall life cxpcetancy. During these past ninctccn years, the City has
-rehabilitated appro imatcly 135 niiles of local streets.
* The r7csurfacing ofMarice Drive, herrnarl Coact, audN(,Ix est CoUA in central Ragan
has bcon programmed for W9 in the City's 5-Year Capital Improvement Pro gram.
* On June , 2008 the City Council directed staff to prcptire a feasibility report
considfrh art~habiIitation ofthcse streets.
On November 18, 2008, the feasibility report foT I'Toject 975 was presented to the
City Council and a. Public Hearing was scheduled 3or Dcccirtbcr 1 to formally
present and discuss tht, report with the adjacent property mvners.
• An in€onnat anal neighborhood meeting was field on fDcQe!mber I{} fbT the actyn I
prtr r€y owners and representatives to disc im the propo-d improveme-nts. ofthc 17
total properties (1 High- eizsrtly Residential and 16 Com mcrci& Industrial) pioposed
to he assessed wider this irnprovc-mcnt, no one attended tiie meedgg,
• All nohQt~s have bocn published in fie legal newspaper =d sit it) all affi ted
prcTerty owners hiforming th,-,m of this public btwin&
ATTACHMENTS:
• Feasibility Report, p~gc ~7t}~ t~gh
Ci*ty Report for
Marie r./ Sherman t./ orwe t t.
Neighborhood Street Revitalization
City Project No. 975
December, 2008
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City of Eaian
December 10, 2008
Mike Maguire
Honorahte Mayor aLnd City Council
may("' City of Eagali
3830 Hot i{rroh Road i
Paul Bakken Pagan, NON 55122
z
Cyndae Fields
Re: Marice Drive/ Sherman Court/ Norwest Court Street Revitatizatiop
nary Hansen
City Pf-oject, No. 975
~J3cg'1'ifiey .
Council Men-Lbers Dear Mayor and it COUncit:
Thomas Hedges Attached is our report for the Marice Drive/ Sherman Court/ or est Court
CFty Admli)letraror Street Revitalization, City Project No. 975. The report presents anti discusses tfre
proposed improvements and inctudes a cost estimate, preliminary assessment rolt
and schedufe.
We ou[d be teased to meet with the City Councit at }rotor convenience to
review and discuss the contents of this report.
I
MuNnipal Center irscere ,
4
3530 PRA Knob Road
Eagan, LIN 55122-1810 khn P. Gorder, P,E.
051.875-5000 phone Assistant City Engineer
135~,E75,50 fax
651A54,835TDD 3 hereby certify that this report was
prepared by rare or under my direct
supef-vision and that I am a dully Licensed
Professional
MaInterianrc Facility i Engineer under the laws of the State of
3501 Coarhmzn: Puint Minnesota.
Eagan, MN 55122
661-675.530X} phone ~f }okra P. border
s61.s75.56a fax `
651-454.8535 TDD pate: 12 d- ' Reg. No. 22813
Reviewed By;
wa+nw"oltyofeas~an.carn ~ JBy:
Deptor
-Ecs Date:ReviThe LoFFe Oak Tray
p _
The syntml of Finance liept"
streyFgt4 and growth
in OW rnorrtrminify" I
i
TABLE OF CONTENTS
Letter of Trans ittaIlCertification
Table of Contents
Page
Scope . . 2
i
Feasibility and Recommendations 3
Street I`valation 3
Proposed Improvements 4
Easements/Permits ....................................................................................6
Cost Estimate 6
Assessments ............................................................................................7
Cornmerci t! Industhat 7
Driveway Replacement .....................................7
Assessment Financing Options .........................................9
Revenue Source .......................................................................................10
Project 5cl a le 10
LIST OF APPENDICES
Appendix A
Prehmirtary Cost Estimate
Appendix B
Preftinary Assessment Roil
Appendix C
Figures 1 Location Map
2 Street €mprevemeritJAsses5ment Area Map
3 TypicM Section - Over€ay
4 Concrete Entrance Apron
I
I
I
I
December 7008 i
Neighborhood Street Revitalization
Marric Drive Sherman Court/ lorw t Court
I
Eagan, Minnesota
- rr~nuurr~
I
~J
Introduction/ History
As a part of Eagan's Pavement Management Program, (PMP), the City evaluates
streets within the community throughout their Life cycle and implements appropriate
maintenance strategies. In 1989, a Pavement Management System (PMS) was I
I
developed that attowed the City to evaluate the condition of the existing pavement
surface for all the streets on a routine basis and schedule timely maintenance. A Five
Year Capital Improvement Program (CIP) for street rehabititation is developed from
this information.
The approximately 0.3 miles of arice Drivel Sherman Court/ Nor west Court is
identified for street overlay improvements in 2009, Figure 1, located in Appendix C,
Mustrates the project location. The streets serve commercial/ industial properties
and Marice Drive/ Sherman Court was constructed in 1971 and Nor west Court in 1985.
Based on the data and engineering/ best management strategies available at this
time, the City's current P MP incorporates Local and ongoing maintenance strategies
with seal coating occurring as needed (at 5 to 7 gears, again at 12 to 14 years) with a
bituminous overlay at approximately 20 to 75 years. Overlaying the roadways located
within the project area, hicks meet or exceed this time frame, will prevent further.
decay of the pavement surface, thus protecting and extending the structural life of
the underlying street.
Marice Drivel t7efman ourV Norwest Court
i
Timely mainteriance work, such as bituminous patching, crack seating and seal coating
have occurred at appropriate intervals during the life of the street pavement. The ~
streets in the area were seal coated various times between 1980 and 2006.
The Public Works maintenance program typically includes patching and refurbishing
i
two construction seasons prior to the overlay. The Public Works crews, as part of the
Preparatory Pavement Management Plan, removed and replaced deteriorated
pavement areas and placed leveling and maintenance overlays on portions of the
street under consideration, if necessary. These repairs alone will not substantially
extend the life expectancy of the street pavements if not combined with the
proposed structural bituminous overlay proposed with this project. ~
The Public Works Department has atse inspected the utility infrastructure (sanitary
sewer, water main, and storm sewer) in the project area and determined the system
is in goon working order and that no major repairs are necessary.
Scope
This project provides for resurfacing (edge mitt and overlay) approxirnatcly 0.3 miles
of Marice Drive/ Sherman Court/ Nor west Court. Figure 2, located in Appendix C,
illustrates the project area.
Included in this project is the replacement of the damaged curb and gutter,
adjustments and/or replacement to sanitary storm sewer utility castings, water gate
valves, concrete entrance aprons, street signage, and pedestrian ramps.
Marice Drive/ Kerman Court! Nowest Cor€I#
Feasibility and Recommendations
This project is necessary to prevent further decay of the pavement section, create a
safer driving surface, increase ride-abitit and add structural strength.
This project is cost effective in that the proposed improvement (resurfacing) is
considerabky less expensive than complete reconstruction of this street.
This project is feasible from an engineering standpoint in that this type of
improvement has been used successfutt to extend the life expectancy of numerous
other streets throughout the City and the region.
This project is in accordance with the rive Year Capital Improvement Plan (2009
2013 for the City of Eagan and the schedule as outlined in the Pavement Management
Program. It is recommended that the project be constructed as proposed in this
report, in conjunction with other simifar projects within the City.
Street Evaluation
The City of Eagan's Pavement Management System allows the City to evaluate the
condition of the existing street surface to heEp schedule tirnety maintenance and
imprayements. The Pavement Condition Index (PCI) ranks the surface condition for
each street. The general categories that define P CI rankings are as foftws:
PO Recommended Improvement
56 - I Elf] Routine Maintenance Crack Seat/Seat Coat
36 - 55 1 Patch/Repair and/or Overtay
~ - ~ ecor~struct . _ .
The 2008 PCI ranging for the urine Drive/ Sherman Court/ orwest Court has an
average pavement condition rating of 54 which falls in the upper rankings of the
"Patch/Repair and/or Overlay" category, largely due to preparatory maintenance by
City Public Works. With this rating and the age of the street, the 2009 construction
Mafte give! Sherman OUr V Norwes€ Court
season is the optirnal time to construct the bituminous overlay on Marice Drivel
Sherman Court/ orwest Court.
Proposed Improvements
Pavement - The proposed street improvements are
shown in Figure 3, The existing street section
consists of " bituminous pavement supported by S" u
gravet base and granular sub grade material. The -4
existing bituminous surface will be milled adjacent to
the existing curb and gutter (64 wide) to
:r0`accommodate a I'A -inch bituminous overlay. The overlay, combined with the existing street section, will provide a street section
consistent with current City standards for a commercial/ industrial street, The
combination of patching and overlap wild not eftinate cracking clue to the
temperature extremes experienced in Minnesota. Bituminous overtays will show some
continued frost movements and reflective cracking consistent with the underlyin
pavement. Routine maintenance will still need to continue under- the City's Pavement
Management Program.
Concrete curb rt gutter - Damaged curb ~ 'v,ryryy i , k...~ v.~:
{r, W~
and utter will be replaced if severek
cracked spatted or settled. It is
estimated that approximately 10% of the
existing concrete curb and gutter iR have
to. be replaced. Boulevard turf will be
removed and replaced b a new ' wide
section of turf behind each section of curb and gutter that is replaced. While the
contractor who performs the work is responsible far it"s stabiishment in the first 3Q
days after placement, adjacent property owners are encouraged to consistently water
the new turf to help ensure its growth.
aloe Qfive{ Sherman Courtf Noswest Court
I'nxve 4 2; `
Sign age - All traffic controt and street identification signage within the project limits
will be replaced due to diminished reflectivity, deteriorated support posts, and the
signs or posts no longer meeting City and State standards.
Sidewalk/ Path Pedestrian
Ramps - Revisions to the
Americans with Disabilities
Act (ADA) requires
jur3sdicdonat. agencies to
provide detecahie
warnings at all existing,
Pedestrian ramps o
sidewalks and , _ w#ry;;'v n: ;z
paths YYfth
uhtic streets that are
improved, inctudin mitt &
overi;ay improvements. The most common method of providing this detectable
warning is through the instalkation of truncated domes a minimum of two feet in
length across the width of all pedestrian ramps. This project provides for the
installation of 4 truncated dome pedestrian ramps on the bituminous trams at the
arice Drivel orwest Court intersections with Pitot, Knob Road.
Driveway Replacement/ Repair -
While some of the properties along
Marice Drive/ Sherman Court/ Nor west
Court have concrete driveway aprons
consistent with current City standards,
some properties were constructers ~ - M
with bituminous driveway entrances
and are proposed to be reptaced. The
entrances will be reconstructed with
7"-thick cancreto entrance aprons in
accordance with Eagan Standard Detai1440. This. drtve ay entrance replacement
Marice Drive/ Sherman Court/ Norwest Court
Pagc
provisoes commercial entrances of adequate strength and width and is consistent with
similar past projects in cornmerciall industrial areas throughout the City and the
other properties within the project area.
Easement/Permits
Att work will be in the public right-of-way. No additional easements will b
necessary. It is anticipated that no permits wilt be required for the resurfacing
project.
Cost Estimate
Detailed cost estimates are Located in Appendix A. The estimates are based on
anticipated 2009 construction costs and include a 5% contingent and indirect cost of
30%, which include tegal, administration, engineering, and bond interest. A summary
of the costs is as follows:
Edge Mitt and Overlay 1 / ignage 84,210
Repair Ex. Concrete Curb Et Gutter 35,700
• Concrete Entrance Repair/ Reptacement 22 1120
Total Project Cost 142,030
Assessments
Assessments are proposed to be levied against the benefited properties for the total
improvement with costs alkocated in accordance with the City of Eagan"s Special
Assessment Policy for a rill and overlay improvement for commercial/ industrial
streets. Ali assessments iR be revised based on Mal costs. A pr tirninary assessment
roll is included in Appendix S.
P, doe Drive/ hermari "W Narwesi Court
I'
i
i
City Special Assessment Policy
Assessment Ratio
Property City
Mitt and Overlay/ Signage ~
• Commercial/ Industrial 100% 0%
High-Density Residential 75% 25%
Concrete Entrance Replacement 100% 0%
Repair- Existing Concrete Curb and Gutter 0% 100%
I
Street Jmprovements
Commercial/ industrial - AR commercial and industrial lots as shown on Figure 2, having
driveway access on to arice Drivel Sherman Court/ orwest Court are proposed to
be assessed. The City's Assessment Policy states that 100% of the mill and over[ay
costs are assessable for commercial! iri dustrial streets, regardless of width. The
estimated cost per adjacent lot area (net) to be assessed based on the City
Assessment Policy is $2,6951 acre and is calculated as follows-
Marice Drivel Sherman Courg Nonvest Court
1) % ornmercial Industrial Assessable = 1841 Front Feet! 3302 Totat F.F. = 6%
) [$84,210 (Mill F± Overlay Cost) 100% 56%) =$47,158 {Total Commercial)
Industrial AssessmenQ
3) 47,158 (Commercial/Industrial Assessment} - $2,695/ acre
17.5 Net Acres Commercialllndustriat
High Density Residential - The high-density residential .property (Commons on Marice)
as shown on Figure 2, having driveway access on to arice Drive and Sherman Court is
proposed to be assessed. The City's Assessment Policy states that 75% of the mill and
overtay costs are assessable for high-density residential properties, and based on a 44-
toot width, The estimated cost per adjacent tot area (net) to be assessed based on
the City Assessment Policy is 3,4161 acre and is calcu[ated as follows:
1) % High-Density Residential Assessable = 786 Front Feet/ 3302 Total F.F. _ 23.8%
2) [$84,210 (Mill Et Overlay Cost) 75% x 23.8%] _ 15,032 (Total High Density
Residential Assessment)
3) $15,032 {High Density Assessment} $3,416/ acre
4.4 Net Acres HD Resident.
Frontage along Outlot A, £ffress 2 J Addition (675 f.f.) is riot assessable because it is
entirely covered with public drainage it atitky easement and not buildable.
Marica Drlvef Sherman Courts NoRoest Court
i
Driveway Entrance Replacement/ Repair - All adjacent corrlmerciat/ industrial and
high density residential properties with driveways not to current City standards or in
need of repair are proposed to be assessed the total cost of driveway entrance
replacement improvements on the area of driveway installed. The total driveway
improvement assessment per lot is calculated based on the individual requirements
needed to replace existing bituminous entrances with concrete entrances in
accordance with current City standards. The estimated cost of driveway replacement
is approximately 88 S.Y. replaced,
Assessment Financing Options
The property owner wilt have the option at the time of the assessment hearing to pay
the felt assessment or inctude the assessment in with their property l=ax statement. If
the assessment is irlctuded with the property tax statement, the assessment will he
spread over tern }rears with the interest determined by the resutts of the bond sale
used to finance the improvements. The following payment schedule is an example of
a $10,000 assessment with are estimated 6.5% interest for the assessed amounts-
Pr roc pal Interest cost
Per Year Per Year Per Year 3
First Year $650 i_....... $1,650
T, -OW
Tenth Year $1,0 65 $1,0 65
Marice Driver Sherman GouoJ Norwent Court
]'sic 9
Revenue Source
A summary of revenue sources is Listed below:
PROJECT COST PROPERTY CITY
ASSESSMENT CONTRIBUTION
Milt and Overlay $84,210 62,190 $22,420
Repair Existing Curb $35,700 -0- $35,700
- --•-Y-..
Concrete Entrances $22,924 $22,120 -0-
Totals $142,030 $84,310 $57,720
The City's Major Street Fund wilt finance the estimated project deftit of $57,720
(41% of total).
Proiect Schedule
Present Feasibility Report to City Councill
Order Public Hearing November 18, 2003
fn€ormational Meeting . . . December 10, 2008
PL€blic Hearing . . December 16, 2008
Approve planks and Specifications . . . February, 2009
Award Contract . . . March, 2009
Project Completion August, 2009
Finat Cost Report . . . . . . . September, 2049
Final Assessment Hearing . . . . . . FaR, 2009
First Payment Duey with Property Tax Statement May 15, 2010
Mafte € Div&J hermen Court/ NorwcssE C:nurt
P,t~t # w ~ 1
Appendix A -Street Overlay - City Project No. "375
Preliminary Cost Estimate
Mar-ice Drivel Sherman Court/ Norwest Court
1. Bituminous Street Overlay
Item Est'
Unit Qt r. Unit Price Est. Cost
Mobilization L i'. $ 7,000.00 7,000.00
Mill Bituminous Pavement. (1 114' depth) SY . 2,200 0.50 1,100.40 ~
Type LVWE45030B Wearing Course Mixture TON 744 60.00 42,000.00 ~
Bituminous Mate riat for Tack Coat GAL 370 3,10 1,147.00
Adjust Frame and Ring Casting (Marra€e) EA 4 450.00 1,800.00
Adjust Manhole Casting - Riser Adjustment EA 2 195.00 390.00
Adjust Water Valve Box EA 4 175,00 700.00
Repair Gate Valve Mid Section EA 1 250.00 250.00
I
Repair Gate Valve Top Section w/ Cover EA 1 240.00 240.00
Remove R Reptace 8ignage LS 1 5,000,00 5,000.00
Traffic Control LS 1.00 1,625 .00 1,625,00
Subtotal $61,692
+ 5
Contingencies $3,085
Subtotal $64,777
+ 30% Indirect
Costs $19,433
TOTAL - STREET $84,210
ll. Repair Existing Concrete Curb Ft
Gutter
Est.
Item Unit Qty. Unit Price Est. Cost
Remove Concrete Crab if Gutter LL 425 5.04 $2,125.00
Remove 7" Concrete Apron inct. Curb ft Y 39 20.00 784.00
Gutter
Remove 4" Concrete Side atk SF 50 1.50 75.00
4" Concrete Walk SF 50 2154 125.00
Remove Concrete Valtey Gutter SY 25 12.40 300.00
Select Topsoil Borrow CY 15 27.40 405.00
Aggregate Base, Ci. 5 (100% Crushed) TON 10 15.44 154.00
Type LVWE45030B Wear Course - 2" Trail `SON 5 94.00 450.00
Patch
Type LVWE45030B Wear Course - Driveways T014 "'a 90.00 720.00
Type LVWE45030B Wear Course - Street Patch TOM 40 90,00 3,600.00
Compost, Grade 1 TON 15 13.50 202.50
Repair Sprinkler Head FA 6 50.00 300.00
Repair Spr nk ter System EA 2 160.00 32-0.00
Adjust Frame a Ring Casting (CB) EA 3 250.00 750,00
Instalt 2 3 CB Erosion Barrie' Shroud EA 2 350,00 700.00
Remove It Replace Casting (Catch Basta) EA 2 515.00 1,030.()0
4" Concrete Ped Ramp wf Wet Cast for SF 330 4.00 1,370.00
Truncated Dome inset
Concrete Curb ft Gutter B618 l_F 310 16.00 4,960.00
Concrete Curb F± Gutter € 412 €-F 115 15.00 1,73€ ,00
Concrete Valley Gutter Sal 25 45.00 1,130.00
Repair 7" Concrete Apron 39 45, 00 1,755,00
Truncated Dome Detectable Warning Paver SF 54 45.00 2,880.00
Sodding, Type Lawn (Higbtand) SY 100 5.00 500.00
Subtotal 26,150
+ 5% Contingencies $1,308
Subtotal $27,460
+ 306 Indirect
Costs $8,240
TOTAL - CURB $35,700
M. Driveway Entrance Replacement/ Repair
- - Est. Unit Est.
Item Unit W Price Cost
-
. - - - - .
Remove Concrete Curb Gutter LF 200 $5,00 $1,006A6,
Remove Biturninous Pavement _ SY 200- 2.25 450.00
R rrrove 6ncrete Apron tnc1.Curb £r SY 27 20.00 540.00
Gutter
Remove Concrete Valley Gutter _ SY 50 12.00 600.00
Ommon Excavation CY 25 f 15.00 375.00
Aggregate Base, Cl, 5 (100% Crushed)_ TOP! 10 12.00 120,00
{ Type LME45030B Wear Course - Driveways - SY 6 90.00 540.00
= Concrete Curb Gutter12 LF 30 15.00 _ 450,00
7" Concrete Driveway Pavement Y - 225 - 45.00 10,125.00
Repair 7" Concrete Apron S 27 45,00 1,215.00
Sodding, Type Lawn (Highland) - . SY ~ 60 5.00 300.00
Compost, Grade 1 TO 10 13.50 140.00
I
I
- - Subtotal $16,205
+ 5% Contingencies 810
Subtotat $17,015
- - - f 30% Indirect Costs $5,105
Total - Entrances $22,120
Total Project Cost $142,030
Appendix B
Preliminary Assessment Roll
Marice Drive/ Sherman Court/ Nor west Court
City Project No. 975
{ get
{ Area Rate/ Street D1W
COMMERCIAL/' P.I.N. (Acres) Acre Overlay D} Rate i D! Totaf
r INDUSTRIAL Ass # SY 5Y Assrrt Assrrrt
o-
3334 Pilot Knob Road 10-47500-010-01 2,09 $2,695 $5,633 $5,633
3340 Pilot Knob Road 90-23140-060-03 -2.84 $2,695 $7,654 60 88 $5,266 # 12,920
3386 Pilot Knob Road 10-52259-010-09 1.06 $2,695 $2,857 98 $88 $8,601 19,458
3390 Pilot Knob (toad 10-52250-010-49 2.38 $2,695 $6,494 67 $88 $5,889 12,295
3384 Norwest Court Q-52252 414-43 2.85 $2,695 $7,689 6 88 527 8,208
3340 Sherman Court 40-94225-060-01 # 9.14 $2,695 $3,072 7 88 614 3,686
Birch oDCl OffiCe PaTV' SpUt As Follows,
3356 ShEerrnan Court 10-14225-0D5-05 4.52 52,695 $1,400 0.2 $$8 18 -51,418
3356 Sherman Court 14-14225-4Drt-05 4.53 $2,695 $1,440 0.2 i ......$88..... 98 1,418
3356 Sherman Court 90-14225-M4-05 0.52 $2,695 $9,440 0.2 $88 98 1,418
3356 Sherman. Court 10-34225-006-45 0.59 $2,645 $9,441} 0.2 $88 # 8 1,498
3352 Sherman Court 10-94226-024-05 4.52 $2,645 $1,400 0,2 88 18 1,419
3352 Sherman Court 10-94226-098-45 ~ 0.51 2,695 $1,400 4,2 88 18 ~ 9,418
3352 Sher-man Court 10-14226-016-06 4.52 ~2,fi$5 $1,440 0.2 ~ 88 98 9,418
3352 Sherman Court 90614226-415-06 0659 $2,595 $9,40D 0.2 $88 93 1,418
3348 Sherman Court 10-14226-020-09 0652 $2,6(J5 $1,40D 0.2 fib 1,438
3344Sherman Court 10-94225-030-41 0,51 $2,695 $1,400 0,2 $88 18 9,498
Slbtotals i 17.5l $47,964 244 # $2,060 $68,255
_ - '
HIGH DENSITY
# RESIDENTIAL {
1380 Marice Drive 10-47500-424-01 4.44 $3,496 $15,167 12 $87677 { $9,053 $96,220
t .
Total Assessment $84,310
*Birchwood Office Condos = 5.15 acresf 10 properties
ihZr~RsTATE 494
_
' I 7T
41- J
J
LONF OAK ROAD
Project Location .A
,wx o+
ru~tl 't-urn
I
G. NORWE
YANKEE DOODLE ~D-
{:r
\11, cl
i - _
ll/Caf20
arice Dr./ Sherman t': ! orwest t.
X Ea p Street l evifaiization - Project 975 Fig. I
ci~v
E;igiaeering Oepartment Location Map C
r r.: l 5 (7,.ry : r ate? .a. : r£=
r~or
f\7
-f MARiGE { C. '1'' f:"•^. „i .;l..l:,~y+{:. t*.Y/.tyt,:s{~s~'~,:-. ~ ,
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":C::.L''rr~' : c i :'^5::' k: :y~"r.'; S INS IALL!S'IIvN G Pt~'Lk{;EwHT
. ^,1N-{' - c C=(S,U^RFTF F4f'R.P.N{'.F
KERAP
4k.~
- - t , 6 I
# rice Drd Sherman ,t.! Norwest t,
of Dan Street e jt li ~tac-n -Project 975 Fig.
Eng€needng LeparMFCt Assessments I Street Improvement Area C .7,
ROW VARIES
VARIABLE WJDTH
x
3° B1TUMINOUS SURFACE EX, 8618 D41
- 8" CL. AGGREGATE BASE CURB ' GUTTER
Existing Typical Section
Raw vARIE
VARIABLE: kDTH
LDGE MILL
(6`-8' wide) Typ.
- -11l2- TYPE 2350/2360 BITUMINOUS OVERLAY
i
i
REPLACE EX. CURB & BJTUMJNOU TACK COAT
GUTTER AS DIRECTED - 3" BITUMINOUS SURFACE
9" CL, 5 AGGREGATE BASE
Bituminous Street Overlay
Proposed Typical Section
u;Froj and ConkraA info~fl75 \tplaal aeckiona 11-IX5r26Da
arice Drivel. h rm'an. ourU No vest Court
NY of EOR Street Revitalization - Project 975FIg. 3
Eng~nearln s D€s 11~1aer1# Typical Sections + 4
4
SLOPE 4" PER FT, _ ~ A#
L
# 7° MINIMUM TH,CE NESS €
REQU{RED CAN ENTIRE APRON.
r
3
z €TABLE GRANULAR SUBGRADE OR CL, 5 104 ; OO€ti4PAC"l10N)
EXCAVATE SUBGRADE TO AOCOMOD, E # #CE E ESS AT F C:Vd LINE
SECTION! A-
-"MAXIMUM S'
F-- TRANSVERSE JOINT BE-RVEEN J0,'N::S
B Curb ~
4 8 p " i} a d 'f Y
Y 12p-
i
4.
CONTRACTION JOINT EXPANSION, JOsNT
A (TYP, )
1- WHERE NEW DRIVEWAYS ARE TO SE ADDED 3. CONTRA TEON JOINT PA"€TERN TO BE
ACROSS EXISTING C& G, REMOVE EMSTJNO DE-IERMNED BY ENGINEER.
C&G AND RE POUR ~NTEORAL WITH THE
# CONCRETE ENTRANCE. 4, REQUI91 D MIX DESIr-,NP%TI0N 'A32
" CONCRETE APRON RE-QUI ED FOR All
ENTRANCES.
PLAN
f
{ ,rANDA,RD PLATE 440
Drive/ herr€ an Gourd abet ourt
-p a~ ice
City Street evjtaH2:Mo F - Project 975 Fig. 4 ~
oncrete Entrance Apmn ~ ~ ~
Engineering Department
Agenda In forma #ion.Ntemu
Deember 16, 2008 Eagan City Council 14' mtiing
PUBLIC HEARING
J. S POSTAL SERVICE BULK A11. FACILIT
EASEMENT VACXfIO
ACTION TO BE CONS ID RED: Close the public hearing cons idcring the vacation of
public drainage 8e, utility ewastum is witbit tbe, foo United States Postal Service {LISPS)
prop ies at 3145 Lcxingtou Avenue for later action w part of the , Counuil's,
cimsi&ratlon of the IfSPS final plat.
FACTS:
On November 5, 2008, City staff received a petition ftom D 3r~i.,~ fTomc t - BD M
su vcyors rot)-e~enfing the united States Postal Sin-vice, roc/ e t~xwg tht- vacation of
public drainage utili(y easements within the four U. S. Postal Service propertio's
(Parve3 s 10-01000-010-06, 10-010M-010-05, '10-45001-010-00, and 10-01000-011-
0 1) at the 1) ulk mail facility at 3145 Lexfi~gtun Aventte.
The casements were (hxhcated by tho U.S. Postal Service with previous public
improvement projects for the comlmction and maintcnance of public utility lines and
pouding, Many of these lines will be Tel aced a~; part of the LISPS relocation
expansion frcrm St. Paul and it will be beneficial to clew up the, ptopc'~ed plat f the
properties b avoidhi any tinderlying unnecessary public easements,
Thi - City Counciil received the petition for the vacwafioi) cru -Novumber 18, 2008 with a
public bewaring ,,chedulcd for December 16, 2008,
The proposed final plat, dq-,dicatiug all necessary replacement public casements, is
~il~;o presented to the Council fur cousidmation Decembcr 16, 2008, to coincide with
consider~Ka€ion ul'this vacation.
Notiecs for the public lie rig were, published in the legal newspaper and sent to all
potentially affected and/or iiiterestetd parties Eor eomment prior to the scheduled
public hewing. No ob.jectious to tfie proposed vacallon nave been reccivecl,
A'I I'ACAMENTS:
• Location Map, pag~ q7l
• Easement `acatioll exhibit, age ~
AfkjVPOTA HEX=
INTERSTATE Z494
I
LONE OAK ROAD
J
f~
Proposed
Easement
+ Vacations
CL
ui
YANKED DOODLE ROAD > F,
7
O
Z
- ESCOTT R
U. S. Postal S rri e..Bur Mail Facility
:Y Proposed Easement Vacations 11-108
ErEgineeei€rg Department Location flap c.
r } } LONE K ,gyp} kF
{
t i r
CLUBVIEW DR.
_..ry....i._._... =4_ t
M _ ~_%d ~_k: rv~~{:,.Y, r__.__.,..,~
. ,C: y+»~~' ~.:x+~s"!...",1~5nwwltc^~~
y,
~ +~ierw. +,Klxw+
ATI United States
Bulk Mail Facility
i
€2J
LU
3
Easements to be vacated
U. S. Postal Service'-Bulk Nail Facility
. Proposed Easement Vacations 11-12-2008
City o Eap
~
€r~ear~n pa me ~ Easement Vacation Exhibit
Vacate all easements granted to the City of Eagaz over, the following described parcelF.
Tract 1: ;
1
A tract or €arW situated in the Northeast Quarter of the Klorth st Quarter of Section 10,
hip 27 North, lunge 3 West of the Fourth PrInc€pat eHdian, Dakota CoUnL , € e.Eota,
Town!
more pardculady described as rollow5: .
ommen ilig at intersect'€on of Lexington Avenue and 1_onc Oak Road (State Fi€ghwvay ND. 26),
said Intersection being the Northeast comer of said Section 10; thence Southerly along the East
€I~e of Said Saction 10, 550.00 feet to the point of beginning; thence Continuing Southerly along
sa0 East. lone, 350.00 feet; thence Westerly paraIle€ with the North lEne, of said Sect€cn 7 0,
1,18.x.00 feet; thence Northeasterly 400.00 feet W a point 1,000,00 feet Wester Jy from the
point of beginntrig, rfcasur'ed along a line running para€let €th said North line of Sect€on 10
tbi-augh the o€nt of bE gglrning; theqce Easterly along said p~ra€lel Brie to the point of
beglnnlnq.
Subject, however, to existing easements for public roads and highways, public tall€ties,
ra1[roads aFid-p€pel1Res as now located upon oiler and across the land described above. .
(Torrens Cert€ficate No. 37707)
Tract 2.
Parcel: 1:
The South One-Half of the Northeast Quarter of er_Uon 10, Township 7 kNvrl'h, RaIng° 23
West, of the 4th Principal Merldian, except that portlon thereof dascrlbed as follows.
That part of the Southwest Quarter of the orthea~t Quarter lying Westerly of a line drawn
from o qo€nt on the Mst line thereof 450 Feet South of the Northwest corner thereof (as
measured along said' West Iine) to a point on the North line Chet eof distant 354 Feet East of
the Northwest corner thereof {as measured along said North line), a=Ming to the
ovf~rnrnent Survey thet-eof.
Also except that part contained with€n the Following description. Comm c€ng of
intersection of Lexl`ngton Avenue and Lone Oak Road (State Highway No. 2-6), sa€d
intersection being the Not-theast corner of sald Section 10, thence Southerly along 'the East
lime of said ecdi~m 10 for a distance of 1,200.00 feet to the point of beginning of said tract;
thence Westerly parallel w€th the North line of said Section 10 For r7 distance of 1,183,00
feet; thence Southwesterly to a point on the East-West centerllne of said Section 10, said
point beiin9 x.,927.00 feet West of the East €Ine of said Sectlon 10, thence Easterly along
Bald l=ast-West centerline to a poirit orw the East Eine of said ectlon 10; thence Northerly
along sald 11ne to the pokrrt o beglrining.
Parcel 2-.
The West Half of the Northvvi~tst Quarter of the Northeast Quarrer, e ceptfng therefrom all
that part platted as Eagandale Lernay Lake 2nd Add€t€on, according to the recorded plat
thereof;
Tbe- East Quarter of the NotthGast Quarter of the Northwest Quarter, excepting themfro all
tH t part platted as Eagandale Lemay Lake tad Addition, according to the recorded plat
thereof;
The East 417.33 feet of the North 1,077.38 feet of the Southeast Quarter of the Northwest
Qua tor, excepting thi~ref~-om all that psi it platted as lragandale Lernay Lake 2nd Addtlon,
according to the recorded plat thereof;
That part of the Southwest Quartcr of the Northeast Quarter C Eng Westerly of a 11fie drawn
front a point on the West Iine thereof 450 feet Quth of the Northwest corner thereof (as
measures along said West lire) to a polnt on the North ftne thereof distant 250 feet East of
the Northwest comer thereof (as measured along said Not-th Iine), e ceptin9 therOrorrt all
that part }Matted as Eagarrda2e E_emay take 2nd Addition, according to the recorded plat
thereof,
All Erg Section 10, Township 7 North, Range 3 West of the 4th Principal Eder€d€an, according
to the United States Government SoFvey thereof.
Subj8ct tb the zoning ordinances and requIat[ons of Eagan Township and the County of
Dakota.
fforrens erE:lficate No, 82823)
Tra ct 3
A tra;:t of lard situated in the Northeast Quarter ( EI14) of Section Tpn (I )F Township Twenty-
seven (27) NorJth, Range Tweaty-Three (23) Vest of the Fourth Pftclpal Meridian, Dakota
County, Minnesota, more pa Fcularly described as follows: Commencing at lntersectbon of
E_.e ington Avenue acrd hone Oa Road {State Highwa No. 6), sa€d intetseci3on be] ng tyre
Northeast cornet' of said Section 10, thence, Southerly along the East 11na of said ectlun 14 for
a distance of 1,200, 0 feet to the point of begInn€ng of saId tract; thence 1 esterEy parallel with
the North line of said Section 10 for a distance of 1,183.00 feet; thence Southwesterly to a
point on the East-West centerllno of said Section 10, said point being 1,927.00 feet West Qf the
E=ast €inie of said Section 10; thence Easterly along said East-West centerline to a point on the
Last lime of said Section 10, Lhence Northerly alone safd line to the point of beginnr ng.
fTor-rens ertificate No, 81339)
Tract 4:
udot , Lexington Second ,Addition.
Agenda Information Memo
December 16, 2008, Eagan City Council Mo:aing
A. MASSAGE THERAPY PSTABUSHl1' ENT UCFN>SV-CONSIDER
FINDING F FACT FOR TIT11 REVOCATION OF MASSAGE'1'HERAIPY
Y,IVE1STAR M SSAGE;, 3906 FD R
L,S`l'ABLISHIbIENT LYC:E+'IN I;/Y+'OR~JL~I LPARKWAY
R
ACTION TO BE CONSIDERED.
To affirm or reject the hearing officer's findings regarding the Massage `1 hempy
Establisf meat Licensc for New Star Massage.
FACTS-
a In August 2008, the police department reccivcd an anonymous tip that prostitution
ova ooc arr,ing at New Star ,Massage. 11 is businec s was p cviously issu d a
rna6saae therapy e tabliAmeat lioense by [lie city.
* Thrmtgh an investigation conducted by Fagan Police Detective, it was
di~tvovered prostitution activities 'ere occurring Zvi thin the b sines,,. As a result
of the investigation, two t!rnployces of New Swr Massage were charged with
solicitation of prostitution under Minnesota State Statute. In addition, one of the
employees was also charged under Eagan City Code for practicing massagc
ithoul a thcrapist license.
* The alleged activities are violations of the City's lasmgc EstablislmtentLicensing Ordinance.
* Because of this incident, the owner ofNew Star Massage, Li Li, was charged with
four counts of violating Eagan City Ordinance.
* At the. overrrb-er 6, 2008, Fagg, City Council Meeting, the council directed tht
appointment of an administrative hearii officer to conduct a hearing and forward
facts for council review.
* On cc:embvr 10, 2008, a hewing w,-t,,, held at city hall regarding this mzl€ter,
* The hearing officer's hirelings will be forwarded to the council via the Additional
Info rination Packe scheduled to be distributed on Monday, Decernbcr 15, 2008.
* At the December 1 , 2009, mt vting, the, couyicil may of irm or Telco fc hearing
officer's findings, T t3 council may tee, public. testimony at their discretion.
ATTACH ENTS-
N one
Agenda lnCorrnation Memo
Deceinber 16. 2008, Fog n City Co unci I Meeting
R. MASS GE THERAP LlCFNS1,JCONSIDER FINDING S P FACT FOR
THE, RE WOCATIOOF A'LASSAGE THERAPY LICENSE FOR HU ANG
WANG
ACTION TO BE CONSIDERED-
To a111inri or rgjte t the hearing officer°~ f Indinp, ~egaicding the Massage Therapy License
for NewShufang Waug.
FACTS-
* In August, 2008, the. police department received an anonymous tip that
prostit€ition was occurring at New Star Massage. This business was prcviously
issued a massage therapy establishmmt license by the city.
* Through an ir*vestigatioii coudut,~ted by F.agaia Police, Detectives, it was
discovered prostitution activities were occurring within the business. As a result
of the invcstigat,ion, two employees ofNe Star Massagc were charged with
s-olicitali on ofPros#itution under Minnosota Stale Statute.
* Shu fang Wan & who was Iicenscd to practice massage therapy in the city, was one
of the employees chargcd with solicitation of prostitution,
* The alleged activities are violations of the City's Massagc `t'herapist Licensing
Ordinance.
• At 113e Nov,-mber 6, 208, Fagan City Council 1 e(ing, the txtincd] directed the
appoin#ment of ari adiniuistra ive hewing officer to conduct a hearing and forward
facts for council review.
* Can December 10, 2008, u bearing was held at city hall regarding this matter.
* The hearing officer's findings will be forwarded to the counciI via the. AdditionaI
Information Vackct scheduled to be distrikitcd on Monday, LDcccmhcr 15, 2009.
* At the Decem er 16, 2008, nieeting, the council may affifm or reject the hearing i
officer's findings. The council may take public testimony at their discretion.
ATTACHMENTS-
None
5c~
Agenda Inforrnaiion Memo
December 16, 2008, Fagan City CGuncil ~~cctinti
VJI NEW BUSINESS
A. REZONING, _Ol MONAL USE I'EWIVIfY, VA CE, VAC:A7-10 QI,'
EASEMENTS AN J€;TINA PLAT - UNIT D 'I'r1'I'ES POSTAL SERVICE
AMONS TO BE CONSIDFRFD.-
`l'o approve (O dixtct preparallon of Iindings- of fact for denia fo,) a Reziining fvom (RP)
Business Pa-rk to 1-1) Limited TudLtnstrial, Ibr approximately 26.5 acres generally Iocak. d ea,wt nF
1-35E, Wt SL Of Le-, lgiOn Avenue and ou i ofT,one Oak Road in the. W 'l& of ccti:on 10,
To a1-q3rove O direct prcpara oxi of fincfi„ s oI' iac# for denial for) a Conditional Uw Yci•mit to
oxcr,-M the 5% Impervious coverage for developuitmt ix, a Shoreland Ovcrlay District, €Coc tho
pjropcrt located o-n 92 vexes l«cat i;ast of 1-;5E, post of Lexingtona ,A.vtmLie 4ud South of- Lon U
0A Road in the W '/4 of Section 10, ,ubject to tho conditions listed its the A1'C` nunil es,
To approve O dl,-ecE pt-cTarat€on of findings of fact for (le,aial For) a Variance to thc s~ tcrior
building surfacc mattrial oTcli,iaTi ce ll)r a detached storage building fot- the pi-cl}erty IoQ44 eiI can 9
acres located clast ol` 1-3SE, west of l.,exln toll A V011 LEO and South of Lone Oak Road in the N W
}a of Section 10, sW)jeet to Ilic conditio€is listed in Elie AB'C mill ~tes.
To appmve. a Vacation of casenitnts within theUn-1ted Status Postal ScMcc pa-reeks in theN W `i;
of Section 10.
To approvo {OR direct preparation oV €i„dni s o fact for denial tor} a Anal Plat to create oii?- lot
upon ar1m)xImatoly 92 acres lociated east of 1--35F, west oFLexirrgton Avonur, and South of Lone
Oak Road III l.he lW 4 of'Scction 10.
RIE UIRED VME EORA-PPROVAIf„ ajoi`ity oI Councitnio mbcrs present,
FAUrs:
Tho applicant proposes a 00,000 square Ibot c_vl)ansion to tltc 13uI Mail C.`ente3- to he
Q01INtRictcd in two phases. Please 1 co„sis€~ «l'4 detached storage buhdin- and the
wig ste,m 448,000 sgUarc feet of the expansion. Please 2 is [lit easlon-L 136,000 square
fret.
The property consists OF fOLtr parcels, thrcc of -which are zoned 1--1), Limited
Industrial. 'fete westerly parcel is zoned BP , Businnss Park. Truck access to the
BLilk Midi Ccntcr is from Lexington AvellL€c anti is riot proposed to change, Once the
cxPansicm is coMI)lulL", ctnployccs will access Elie site via Dori inark Avcnu
r The Pinal Plat proposes to rrsplai the tour paroc-I dcvelopment silo 1nt{) a sfitglc Iot af~d
requires thtru vacation of existiilg clrai„age. and utility uascmf nts. ptiblic heal-Ing
for the, Vacation afpcars caiIier on this 4gentf4.
The app] icant is proposlug a Reraning 0f the wostom parcel to t-1 and appVoy al cif a
Conditional Us;e Pei-trdt to exceed the MaXIMifM ]Mpe]-viOLLS SLtr21CC 1o1' the propolty
Iocatcd witlih-i the Sh~rTElund Ovcrly District of 1_,miay Lake,
The total grcctr space o~i tll~-- xite IN 28% which cxcccds thf, minimuni 25% greer]
,q)=e requirimicnt,
hll applicant prupcrxus a Variance to rl-ie bLSlldhig maLenL1} { rdi L]aricc t{] ~]ICAV It n;ctal
storagc building.
The applicant's narrativc states thaL flee -ribbed Yncial panols proposed on r11c 24,6UO
square foot storage hLLalding tiro loss th{gn 5% of llie mal suflucu oi't11c c.xp~tnsj lrl_ IF
this storage buUding were, attached to the Bulk Masi t_'ctiter, 5% of the buIIdirag ecru€<i
conll~lst oI'm ctal per the bntlldiug r1 aW ials ordIi1aF1uC-
As the U.SPS i,, a qu asi -govormuental agerlcy they are ab] t to assert ti€cir CxCS11 ion
from local fool r 1 With respect to rooftop 111q-.C11m11Cfd wrCtmi11 , 01c appl€carl~ }€as
statod they will pLErsue options Ior appropri{etc colors and fie ory pointing of the
rcr(]€l_()1j t?1ccjlA9iljraj J1niLs I71 lieu of a parapet wa]} or physically sue,ening I.17e wilLS 44,
requlrecl by City Code, ki consideraboTi oi' (lie ]atilude the agoncy has with local
rc-,ulatious, tae t aintin g o € the rooftop units Wi]1 rtLt Ie~V t Tt cduct the ViL LUa} i trlp ict 0 '
tlvi rracchanical omits that 4i-e- vtsilb]c.
The ,APC: hind a public hearing ou ovemhev 2S, 2008, and rccomincildod approvid
of the Rezompgg, oudiJona] Lssc Permit and Van-mace.
120 DAY f UNW Y ACTION DEAI?IANY: FQN-mii-y 12, 2009
1,S S JF S:
The visibility of the metal storage building was discusscd b the APC, 't'lle rta.pplica]1L
~-,Xpl Lliled that the Inctal Pants Would rlcrt be, a shiny, corrugated 111CUIL WE-1c the color
has not been dec;ldei, tile. intent is to have a neutral (one to imaLch tht - hLffl color of tho
BLE]k Iil FaCility, The app11canI i}l Tsavc a sam lc of the proposed nieta€ pallvl aL the
city council an coting, Exlsth-ig topography, T ti eci bun-r] and Iandscaping -.ill assist with
screening of Lhe prca}joss building, Fused on the slLe Iint- studies p rovidLd-
A' `TAOMENTS (4):
Location Map, Pages -5-51,t~
Draft . Novq,mNer 26, 2008, APC minutes, page throug1
Ptaiming report, page tlu'pugh
Firial Plat draw€ng on page
e~ga[k $ounrE~Fy .
kilghk•+3F-wsy
s
Location Map , 1 i Pai1TkT~S A ma
' ~ ~~,fl~~ng €o~tpr7rt!
L) IV
FL i
k'{ 3-'-'' Jfrrr r r ~r
U 77,'
f L
f - - -i rsxn ae¢nhuoaKnay
Ic.dAi+o=aaIeory~e oa4clMAO -~I
1. 9' f - 1 i -
-J I
}M1'rJ III D}{" I~ ~ I~mvwaa- -
s -7• ~~M1..
l
INC. -
Subject
' r -
r
....--~QUFl;YRUd3rd r,aNnrLMnomee nopol t< } ca~Frr.
r
.i
V M1M1
low 0 74ua HrO real
Development/Developer. United States Postal Service
Application: Rezoning
Case No.: 4O-RZ-05-10-08
9 S%
y THIS htAP ES Erd7Et{Q€U FOR REFERVMC;E USE ONLY
,f
J Tha City of Eagan aRd dakoke C4Ui1Fy do not g4ANWaMeO Eha aocorecy oS (+JE5 knfarmaliaa and aE V
Cg,,,~nliy Oor.4upment Oeputwpk FWt V"PQVSibEa far ereore 4I aminsions.
Advisory Plarming Comm k;;ion
November 25, 2043
Page 3 of 5
13. United States Postal Service
Applicant Name- Jacobs Engineering Group
Location- 3165 Lexington Ave South
Application, Rezoning
A Rezoning of approximately 25,51 acres from BP Business Park to 1-1 Limited Industrial-
File umber: 10-R -05-10-08
Application- Conditional Use Permit
A Conditional Use Permit to exceed impervious coverage in a horeland District.
Pile umber: 10-CU-12-10-08
Application, Variance
A Variarice to the exterior bUiIding surfacre material ord3na0ob for a detached storage building.
File € umbers 10-VA-20-10-08
Planner Thomas introduced this ite and highl€dl tad the inforrnation presented in the City Staff
report dated November 20, 20 08_ She noted the background and h!story,
Applicant Jinn Emerson, Jacobs Engineedng Group, introduced himself.
Chair Chavez opened the public hear1rfg-
Where being no public cart- mernt, Chair Chavez closed the pub[! c hearing and turned the
discussion back to the orr€mission.
Member Jensen inquired about the exterior of the metal building, City PlaMe€- Ridley 6scussed
the topography and materials proposed and stated that the applicant has made art effort to mute
the building visibility with grades and a €artdsca d berm lie stated that it appears the proposed
storage structure will be sufficiently screened.
Applicant Jfm'E~mersbrt., Jacobs Engineering'coup, -e pl.ained that the metal is not shiny
corrugated metal, brit rafter a vertical ribbed metal panel finished in a neutrak tome so that it
biends with the precast car rete paheis of the existing building. He stated the intent to screen
the bui€dirig with Iandscap€n and bermiing, which at some points is higher than the Freight of the
buNding, He stated the main building will stand out far more than the storage facility.
Member Heaney moved, t embt?rKeel ey seconded a motion to recommend approval of a
Rezoning of approximately 26.51 acres from BP, Business Parks to i-1,.Lim! Led Indust6al for the
property located on 9 acres located east of 1-35E, west of Lexington Avenue and south of Lone
0a€c Road in the NE* of action 10.
A vote was taker. All voted in favor. Motion carried- 7-0_
Member Eil€pi moved, Member Zoberi seconded a motion to recommend approval of a
Conditional Use Permit to exceed the maximum 25% in-ipervioUs coverage for develop ment irk
the Shore €and Overlay District of Lemay's take, for the property located on 92 acres located
east of 1-35E, west of Lexington Avenue and south of Lone Oak Road in the NEi of Sec€fon 10
subject to the following conditions;
Advisory Planning Cori min sion
November 25, 008
Pap 4 cal" 5
1. This- onditionaI t_3 se Permit shall be recorded at Dakota County within 60 days of approval
by the pity Council,
_ A revised Landscape Plan shall be submitted to add coniferous trees and shrubs Gn the
south perimeter of the property for year round screefling and to replace the deciduous treLas
at the employee enhance with omarnentai trees and shrubs.
3. Signage shall comply with City Sign Code requirements.
4, The addition shall comply with ail other applicable Zoning Ordinance provislons.
Assistant City Engineer John Corder discussed mitigation measures acrd drainage of the
property. He stated additional water quality measures will be proposed for the pond and areas
adjacent to the parking lot. He stated the impervious surface on the property does not drain
directly into t_emay lake.
A vote was taker, All voted [n favor. Motion carded. 7-0,::.'.
Member Keeley roved, Member oberi seconded a.mblion to recommend approval of a
Variance to the exterior buildirg surface material ordinance for a detached storage building for
the }property located on 92 acres located east of 1-35E, west of Lexington Avenue and soulh of
Lone Oak Road in the l EI of Sections 10, subject to the following conditions;
I , This Variance shall be recorded at Dakota bunty within 60 days of approval by the City
Council,
2, If within one year after approvall, the variance shall riot have been completed or utilized, it
shall become null and void unless a petition for extension has been granted by the council.
Such extension shall be requested in writing at least 30. days before expiration and shall
state facts showing a good faith attempt to complete or-utilize the use permitted in the
vari an ce-
3, The detached story-o bui18ing shall be construe. ted of ribbed metal panels in a natural color.
A vote was taker. All voted in favor. Motion carried; 7-0,
VI. VISITOR TO BE Hr=ARb. (FOK THOSE. NOT N A ENDA)
There were no visitors to be heard for items not On the agenda.
VIL OTHER BUSINESS
City Planner R01ey stated there will be no Workshop or December 11~n and that the next
Regular Advisory Planning ommisslon meeting would be held on Thursday, December 18,
Q08,
Vllt. ADJOURNMENT
I
Member Keel ey moved, Member abed seconded a motion to adjourn the Advisory Planning i
Commission meeting at 7:12 p,m.
i
i
A vote was takers. All voted in favor. Motion carried 7-0,
Respectfully Submitted by:
PLANNING -REPORT
RFPO T DATE: 1ovcm e-5- 20, 2009 CASE: I0-RZ 5-10-08, 10-C lJ-12-10-0
10-VA-20-10-08
APPLICANT: Jaw s I;11911)ocring Conipauy HEARING DA.T'E: a-vt~- bcr 5, 208
P O11F.RTOWNER- U- S. Postal Scrvice APPLICA.TI0N DATE: October 15, 2008
REQUEST: Rc: zoring, Conditional Use Pcn t Tl EPAIRED BY. Sarah I`laomas
and Vz~riancc
LOCATION: 3165 LcxingL)n Avenue
CONI'1< EHENSI€ E PLAN: INN, L,ia ifed Industrial
ZONING: BP, Business Park ajid 1-1, Lbiiited Indwitial
SUMMARY OF REQUEST
111c applicant is rNuesting' approval ref:
Rezoniaxg of 26.51 acres from BP. Bii;~d ncs-9 Park to I-1, Ni-cited Ia du trial; and
* C'o€xdifional iJ.qe PerniR to excccd lbe a in un-i 25% impcrvioi c vcrage 1-Or
developmcnt in a Shoreland verlay Dinict, and
* Variance to the exteyior building surface matf nul ordina~ c, for a detached sfui-agc
buildzaig.
` he above requests pertain to 2 Nacres loca#ed east of I-35E, vest of Lf xingtun Avenue and
south of Lore Oak Road in the N1Fl 4 of Section 10,
Rezoning;
City Code iiapter 11, Sec-ficn 11, uNf- 5 states ira part,
I. The, provisions of this chapter may be ame.nded by the majority vote of the, counr'il.
exccpt that ammduients charging the mogulatioz3:,~ of any district may only bo. made by an
af -mative -vote oftwo-thirds of z11 mcrnbEc ~ of the council,
2. The City Coimil aMl not rezon5 any lard or area in any zoning distrid or make, any
other projx sod aa-uendmenL to the zoii3rig ordinance witlaout first haviTag refent-,d it 40 the
Planning ooirmiissioii R)r its coavsidcratlon and recon~~~cndatsor~,
Platming Rq3crrt -3165 LexLIgicn Ava,
Novembea- 25, 2008
Page 2
C'oadifioria] Ilse Permit:
City Cody Chapfer 11, Section l 1-50, S-ubdi.visions 4C aiid 4l] providc the folio ing.
Subdivision 4[1 states that the Plarmirtg Cu-mirdssion shall recou)- mcnd a conditional use per]-nit
and The Council shall issue suc1i cunditional use pcrni€t only if it finds tha# such use at the
proposed lax ation;
1. Will not be, detrimmt,al to or endanger the. public health, saftty, oT gcncral welf-arc of the
ne,isr borhood or the City-
2, 'Pill be hannonioun witli the general and applicable sp ift(, objt'ctives of the
C ,i~prel~errsive flan and CIty Code provisioz.ks-
3. Will bc, designed, ix)nstructtcd, operated: and Mab3laincd so us to be rornpatibl('- in
appe- a-ancc witlx the existing or inte,ndcd cha~ractcr of 1.1it general. vicinity and will not
c1'iange the essential charact.er of that area, nor subsiantiall diminish Or impair property
-w lees within the neigbhoi hood,
4, Will be served adequately by e.sScntial public faeilifies and services, including stt)eets,
police and fii:e,- protcctiou, dmiria.ge AmctuTex:, Tefitse cli~~~t~sal, wafer and sewer ~,ystcros
and schcools-
5. Will 3iot involve uses, activities, proccsses, miatcrials, equipment and couditions of
r]pcratiozi Tat will M hazE zidoas or ddi-Irric'ntal to an persufls; property i»- the general
welfare hecau~e of excessive production of traffic, nolst, sinokC,, fumes, glare or i1dors.
, gill have vehiculai- ingress and cgress to the property whjub does not create traffic
cou.gestion or interfere w-Ith traffLC on surroua)Arig public xfrccts.
7. Will not result in the dr:structiozx, lass or & rnagc of a )3atura), scel7i , or lristorzc feature of
Maju-r import<i37GC.
Subdivision 4D, Conditiolis, Aatcs that in re-viewing applications of cm-3ditional use pn-naits, the
PlMling {;{}MMissimi and the Co-Lincil uiay attach whatever reasonable cimditions they doom
]xecessary to I-nitigatc al3k'ipated adverse imjpacts associated itli those uses, w protect. the.
value of other property within the dlsET-ict, and In achieve trio gaits and ob.jectaves of the
C omprch -nsive Flan, bi all cages in hiuh conditional uses aye granted, Elie, Council sliall
ri-'QWx-e such 1-'Viden'e and guarantees as it may &m necessary as pi-oo - that the conditions
sfipulav-d in co-nnectio3i therewitli arc berg and will be, [;omphed with,
Variance.
City Code Chapter 11, Section 11.50, St#bdivision 3, B-, 3, stags that the o-ancil may approve,
appTovc -with condition,, oi` deny 4 request life- a variance, In corx~idcring afll rNuests fbi- a
variance, City Colo-Auil shall Comsider le fo11owing 1Ytc'tors. '
Ylanx"sr,~- Rcgoit - 3 fry La7:iDston Ave.
N(1Ve1T1hLx 25, 20f R
Pam 3 -
a. Fxc:eptioi3al or extraordiiiai-y circaiiTstances apply to tlie. property which do not apple
genea-ally to othcr pi-oliciti:es M the sm-ne Zone oz- vicinity, and result Rom lot size 01r
shape, €opogrg)lay, or of en- cixcumc;tai~ces over hiQb the of property l~a~c no
convol.
b. The Iitera] interpretation of the pi:oykiorts of this Cods- would deprive the applicant
property use, i,xm-nonly cgjo ed b otiaer properties in The salne dist3~(A under theh
provisions of this .ode,
c. That spa.edai co-editions ni- circums? noes do not resin E -o actious of the applicant.
dl That racntiq of the variance will riot. corlfer on the applke t any specie privilege that is
denied by this Ordinance to o aaers of Oflicr lands, stns ctiires or buildings in the sa-,e,
e- TL-, variance i:e(jur-sted I,, fhc iriiD.11iii in wir)ancc, wln6l3 would al)eviate, the bai-dsliip.
f, The, variance would not be m4terially defr:inental to the purposes of this Code cu- to
property in the swine, zone,
BAC CROUND/HISTORY
`l be Bulk Nail Cf nter locaicd at 3165 Lf xinglon Avenue was enn. truded in ] 972 wind is
coiT.ipriscd ofap-rocess building, vehicle =-vice center and -Pelc).scd -veb]ckcshcltei. c scrviee
center and vehicle ,bolter ai-8 used im general maintenajicz and servicing of po,,Ial vebicles- The
customer service facifit was cr~hstraacted in 1996 and is located at 3145 Lc ingtoyi Avcnue.
The U-iii.ted States Postal Sei-vicc TSP ) property is divided into four parcels, 1hi c of Ilia, arc
xnni~ d 1-1, TJmitcd Indastrial. The reiaa.airling, westerly, parcel is zoued BP, Business 'ark, .A
portion of the BP parcel is Iocated in the; Shorel and Overlay D1s3m;t of Loony's Line,
EXJSTI 1G CONDITJONS
The exis6-n B-tilk Mail C.enttr is 342,861 square fcct sane the custoa-~] er scnice facility is 51;494
sq~iarc feet- Access to tho Balk Mail Centcr is p7-ovi&d f-urri Loxirlgwn Avi-, ue a~~d access to
tine retail facility is via Clubvicw Dri vc.
'lhe parcel is located in the Shoreland Oveday Dist icf associated with Lemay's Lake, a Gmerai
cvelopment Lake, horeland zomhig res#ricts not only building coverage to 20%, bit also
overall impervlous surfacx; cov,-raga to 251/L Thf, pj-uposed overall hnpervious surface, coverage
of 33.2% exceeds tk e, maximum 25% d]Io able in the l~t~~ and lverlay d ista-ict-
{ ~n~ ?teport 3165 Jxxhigton Ave,
ovembc;r 25, 2008
Page 4
SURROUNDING USES
Pie, following ex.istinb Zees, zoning, aiid comprehensive guide plan designations surround e
subject property:
J isiit > 3s - o img # Land Use
I Desi-mition .
Noll., Southeast Tech C(-,i3€er PD, Plaimed Bp, Business parld
# ~offa:ce)ISam's [ lub -Velcpm mt RC, Retail
a retails CommtrciW
South CfrjcclWrehouse/ ]3l', Business Pad,,/ ~ A, Special Arca
i4ome. Depot PT), Planned }
conu~.erciai~ 1_]evel l
as# J .cxinglon Ave. mo i t-of-- ay Kig1-a-(>f-v is
West Pubcrstatc 35E i l -lit-ref-way gl f -way
oar~pa bil tY Atli 1 LurrpLmding.. rEea - 'e subject site is surrouiidted by retail, limiLed industrial
and basincss park uses- 't'he pa-oposed expan,,icon apr)-E 's coi-npadble with the s~Toundhig area.
Code eggiLT-ermn#s - Lagan City Cade 11.65 - Shoiel nd OYET-lay Disbict) stil)ulatcs that
impervious coverage rylast not exceed 25% of the lot 3tbin the shorcland ovv ,rla district,
Hov ores, flit Code does allow foT an inoie ease )-Ti the imperviovu; area providcd tine City 1) leas
issued a Coiiditional 13sc Pffmiit p--i-mitthig an inca-easc in iii-pcrvioLr~ coverage; 2has approv(,d
and implc ented a coax muniiy-wide stoiin aster mmiagetnent. p] an affecting the xilt~l ect szLe; and
3) Tr;quirfd the necessary water qua] ity m)-tiga#iou fcaWre~ to meet non-degradation standards l.i)r
phosphonis. Jbi- the iiearest do'tmsueam v,-u eational aterbod . Tu additimi, the ge eral CbT
,;tandards listed at the begim)ing of this i-eport arc, app>iieab]c to thf, uvabiation of this rcquest,
S~sof Prop~,a] The applicant proposes a 000,000 squaiz toot cxpa-fl "ion of the. Bulk
Mail C Inter on approx.imatcl 9 acres- The single stor expansion with 128 loading dock,,; and
two penfl)o a!scs fo)- m ei 1J)u nicai and electrical equipmeut will occur in two phasfs. The fist
phase will incladc a detached storage buildix)g and lbe westt m c pa-dmon of 448,000 scli4a7-a`, feet,
e petted to be ooreplete by the Iall of 2009. Tlie storage building will be uscd for ills storage of
lawn and niaintenaai(,c equiprnei)t. A pmlioi-i of the building will be he~.aed and iaismla#ed Gov
cnclos, d maintenance vehicle parking-
The second pha_sc of 136,000 square feet will occur once the lie dock doovr are ill and is
expcc#.ed to be conYpl(-Ae in the fall of 2010, Jt is at Ns ulnae that the expcnsion of Dleau~raflc
?eve-mic is expected ft) be complete 4 well.
Rexpnipg - Tnc applicant proposes to rezmie, the 26.51 aex-e BP p~iycel to I-1- The ix-,zo ling will
allow for- the px-opcrty tc> be platted ii*) or>e p rccl, ellminating the infEvior lot lanes, iiicl) will
ultimately allow for the bililding expanslo)i to occur.
Plaiuiin- Rcpo't- 3165 LcxjgJon Ave.
November 25, 2008
Page 5
COnditioll"ji -(Ts Of this 2 acre prc}j it , 12.04 aei-es are loczited in the ShoTeland
Overlay i~triet. The total amount of inipci-vious suriacc (buildbic, and p vpi-neut) within the
i - 4 cores is 33.2%, whkch exceeds the mEi iuiu7n pcnnitted 2511/G,
;dng approval of a CUP and does ii 0t propose to )Mphe111cnt
M a result, Elie applicant i.s re ue
Mitigative mtas4i-es. The ova,,rall impe3-vious surface for the entire 2 acre site is 72%, which
rnccts the miiiimum 5% 'cerf 5pa~c, requii:emc ]t.
Storm Watcr ManaL2oi}zcntfWatey uality - The subject property 3 within the Sb meland Overlay
District of T.&Tnay's La.lce. (DI 419-0055), ivbioh is considercd one of'Eagan's prioia[y iakcs. A
majority of stoTM water 1:unoIf from this sits is deli natc to Miw to fond DP-3 as designated in
#lic City Storm Water l anagorncnt Plan • - 2005} in the not-llu ast cornet- 0- the site, The
expansion site vkill pi:ovidc water quality tr atincnf of storm water runoff in arQordanoc -with
curreait City swidards.
Mjl -sota D NR - Notice of the proposed CUP was sokA to the 1 retii~h-ed- Ilic DN
coi-mioented that "curreikfly, mw h of the existing area has soil for in liTaillon of
prccipita6on-..Nc technolagie,~ ailowhv for infiltration basins ,hnuld be cowidcrcd for thh
pxc~,joot,},
Ai ort ioise Co nsiderad ons - Tlie cxpansion is not z ir, the M'ST l ntse Exposure ones.
Site 'lay -The final c~titcorne c,f the p;-oposcd projecf will be 937,373 sgmire Got Bulk Alai]
Centor. Thf, ent3rc site will consist of the, detached, arcess~~r~storkg~ building as well as the
custorrie.T ;crvice facility in Eke northea%t corner of the site,
The sits plan depicts 894 ~ cw employee parking spares, 12 f MEU (Bulls _fail FiAry Unit)
spaces and 20 visitaT parking spaces. ,At c ss to lhesc parlciuq.; areas is via a ,eparatc dri-,'U from
the truck aTeua ' hf-Te arc locations for 2 tractors and 25 trafltr5 on the dC3rdi side. of the
expansion area. A drop off tarnaround and separatc track mane , w ring area appear to allow for
api?rop6ate flow of {~n-site tW-fic. Truck traffic is erected to continuf, to access Lexington
Avcnve, lac}wtwcr cm])Joync tr41.1.3c will access fror n Deaninark A-vemic. 10 p,zn, - 5 a67r. is the
lai-gcst cmpioyee gift with approximatciy 1800 crnplo ees- Shift tiix~es do not match typical
peals- €ravel times,
j,aa~dsca ing - -Me Landscapc Plan appcars i.ra bS satisfartoT-y- V MR c n(zete pave-iueut abuts
t ie noi-fli, south and west sides of the, building, fouddatioa plantings are proj)oscd iiear the
employee ent,Tancc in flae, so~:tl e t corder- '150 oona erot s trees, 5 dcciduous 35
omamei3fal trues anal numeyous - l nabs and perennials are projx)sod, 'f'he inta~o~it;~ ofthe trees arc
proposed alc3ng Dcfunr i-lc Avon7ue, along Willi a proposed bcrm friam Denmark Avenue. extended
and 1-35E, to provid-- screemng of the Madiing dorl;s, maneuvging areas as?d anragc building-'
The proposed landscaping z-natcrials adjaccnt to the property to the south may block the view of
the a[l*inil businesses building signage, `f`hc applicauI should ddennine the fiA gTow1h licight
of tlic proposed deciduous tars atop tic props>,,~d bcrrn. An alt,rnali-ve may be to cluster the
trees 1urthcr cast along the employce access drive, and. locate ornanicntal trees and shrubs nt, t .
?I inhi RcpoiF-.3165 Lexir]gim Ave-
Novea,iber 25, 2008
Page 6 -
t1 e ~tranee, The app] cant shoald fariht~r add coi,ifcrous trees and sbrabs in this I()eation as the
playa ciz-a-Ently idej}tiffes ~..)131y deciduous fees Ahiclj .NAM not provide year round sc-i-eening for
13a-opcrties to the soutb_
MeeliaLji.cal E uipinent - `She applicant's naj-Fatlve totes there will be mk) pcnthuule.s for
mechanical ai)d elcctrical equipyncnt. Hu cvea:, bi a meetiaig witli LISPS rnpresentatives, staff
was in-fm-med that for belier cfficitmg, pe.nthouses may not be utilized. If tMs is €ie case, a
parapel wall is c pectecl to pi-ovide adequate sca-ee.rdn.' ~.if any Todt6p units tha# wolAd meet
41iiug Ordinmic, FCgUii'eMMtS,
( idin FO Ra ra kv - The USPS has beg-ma sub,,iantial -ailing of the, buildhig e paasioa~ Tito,
under a City-issLwd grading .pf_-rmit. Appitfxinaately 40 acres will be -a&,d and 500,{x{14 cubic
Yards of iuaturial will be haialcd o0.9-,ite in preparation for the, building PxpansiO1. Tbts grading
and n cavaticm is cxpectcd to continue through tbte 2009 cow tructioii ~easoii.
TJtAities - Fxis#h-ic sanitary sewer m)d watea: main are 4vailable fm m cxisfing s steins on sitc and
from Denmark Avcraue to serve the building expansion.
,Acncss~ treet I osim -The iraa€n access to the Bulk Nail C}crier i,~ from Lexington Avenuc, in
alig mE,nt with (7kmini Ri-iad, and will rerciain unobanged ifli this d fv 0opmtmt,
A. se.coiidmy access onto Le ington Avenuc is located aboat 300 feet south of the main access.
As pail of the-h- review of the plat, the Dakota. County Plat C}onua33,~s7on requires that thji ;
entrance lie relocated to appi-oximately 540 feet south oC the `~)i access, to allow develop'meiit
of ~i fi.ilI right-airn laiie to reduce vchicle con#lici, with ti e main acccros. '11he LISPS has indicated
that tllev will leave the existing {access h-i i[s current location R>r cmergeney purposes only, -md
evil l relocate €hc access to tht ,*uth if Aditional access is nccnss,~y for theiT paTking e atioris,
Additii-mal public street access is proposed onto -xWndcd De'ji -iark A.vemic in the soul iwest
ci>rnnr of tbt site. The extension au comiection of Denmark AvErnue ithill the property is
scheduled to be uomplet d by 1he J JSP in. .014.
Ease arieiitsf~ti~hts .-of WaY2 ertnits - The LISPS has applied Lo vacate all c isting lniblie
ease.MMts On €he site, with re-dedication of all alccded public easemmts alid the BfnmaTk
Avemic fight-of way itb the re-platting- The City Co-mcil is scheduled to comidcr the
ea;~;ctncnt vacation aDd the f nZ pLgt ou Dnccniber 16,
Wetlands - - etlard deli Dcation ~u.i d assess;mcnt repoil was apps -r)ved in 2007. 'here arc no
prupw;cd we Lind impact,~.
g'i-ee Preservgticm Thee applic iit did noE provide a tree preservatioi~lt3 cc rcphictmmt plau pi~or
to recei +j ng grading appTovals, ho wcvcr it is known tbat the, sita was wooded.
Parks and ecreafiion - No cash park -and trail dedication is to be collected with thl"91
de.Vclopinealt. A six--160t concrete Sidewalk on the cast sidt of Deumark veuae' will satisfy trail
dcriicatiora a'eclaire~i'icrit.s, •
PDmAcinZ Rupol# _3 165 Le-cing~011 AVC-
Noverohcr 25, 2004
gage 7
Nariancc - `l he applicant pmposes a 24,600 square fug A deucbped storage building to be,
coils(3-uotcd witl) a steel frame aid metal siding, T c, pi'Opw ed meW }7ancls Ve Tlbbed, not
c 0=2ated and whi.l~ the color selection is not compleUe, a natural color is pi-cfcrred so that it
does Trot stand out agabia the, mail) facility.
The applicant's narrative states "tbo square €`ootage of thf, storage, building is 24,600 sgaarc feet,
which is less than 5% of tbv, size of the e p~nston for the L uLk Mail Centel'. The de'tauhcd
storage not only allows better httermai operation of the building but it lgo allows better cxv,-rDal
opera#.ior~ of the site. If U)c dctarbed storage bu ' iidiixg was anached to the exijanslon the miactal
~iding would be less than 5° wA-& ~ is allowed'. Thp. i-min facility cxpansio -i will consist of
buff cola: d, pre-cast concrcte panels, to match thf, existing building.
City Code Section l1-70, Si.bd. 1, B2 requires build i p within BP zoning distr`scts and located
800 feet or less Irom F~- U}uinty. s€atc or fede i right-u f -way shall Use at least two dilleFciit Class T
or Class 11 materifl,, and fl)c building must c ornpose of at least. 5 percent :lass i or Class 11-not.
morc than 35 perce3at Class Fil or Clays IV malcrials, and not irsc~3 e than ten -Dcrccni. of- the
buiiding shall be Class IV materW4,.
Peiiry vatemew- All -oewly coristi cted huildings shall be &,signecl to accomplish thc goals ai d
obJa.di-yes of the city laird use Comprcht-.nSi've, Guide Plans Exterior building material shall be
attrae,tive hi appcaram e,, durable and compatible with adjacent stiuiAures and covx isteDt ith the
city's standards For t]ie district. in which it 3s locat,-d_
.Repire cnis-
ChL,;'f
Brick
+ laWral Stnm
■ Glass
C oppcr peels
■ Other coinparJ)Ie, or superior materials (as'approved by the City Council)
Class 11
Specialty concrOe block sUOI as texWrcd, buT.3i, lhcd bleep or rock !:aced block
• _?V1 so r}Stucco
+ Caller comparable or superior rnatci alp as approve by the City Council)
Cla.~s iii
Extenor finish bistalhition system (E 'IS)
Aa-chitcctm-a] ly preca.t to-mied concrete pa€ieis
Opaque, panels
CST armor ,ntal metal
OthEer compaa-ablc or sapcrioT materials . a;~ approvLd by the, City Council)
Plummy, l poet -3165 r exiri 3Lun Ave.
Novcrrab~~ 25, ?OOR
Wage 8 - - -
[-:lays 1V
• sill Both cols -etc block
Smooth scored concrete block
* Smooth conea-,~Ac t p up Pali CIS
Ceramic
Class block
• Wood
other comparablf, or ;uperioi- matcrials (as appruv-,d by the City Coancil
gilding IAUerial -'The City Council -tppj-ovcd a zevision to tb!e City Code in enhanee new
colxst-ac-tion by ut3lizatioll of hi e~- quality building mateiials in 006- This code i-equires the
applieaut to use at least two differea~t Class I (,)3- Ciass IT matcrials, rind the building must
cnrnpose of of least 5 p, rcent Class I or Claws 11 n.A more than 35 percent Close UI or Class T
maferials, and not more f ian tcn pei-uent of.t e- b-adding sball be Class 1V inatcrials,
The propose-ri metal panels me classified as a Class )!Il material and arc rcquixed to compose a}of
hole, than 3 % ~)fthe bio-Wing per City Code,
l[TMMARVC O 1C LUSJOlei
T ho applicant is pros ocdng to constnia a 00,000 square foot aaddifion to the Bial c Mail I*acili~y
and a 24,600 squarc foo[ clot{aclled storage bu31diag at 3165 Lexh-igti3 m Avenue. The proposal
rn,quir,s a Rezoning of 26.51 acres of BP zoned prOpc11y to 1-1- III,- ng will allo fct` a
final plat to occur 4~7d combiw, , four parcels iato one and eliinlnafc interior- lot lines, The
piuposed developtne -t requires a CTIP to eKeeed the mF4. U-,n a n i~rrpel~3ous surface 1-eg11iTC13(,nT5
within a Sshorclan C) Fcrlay Nst ict, The applif:aut proposes no mitigative mcasures, howevcr
the expansion site il) provide waicr duality treatment of storm water runoff in accordance ia-k
ci.zxent City str zac>ards.
Also, the zpplica - nt rNut~ sts a Variance to lh] , cxterloi~ building suilacc matenaJ ordiriance to
allow a inccial building, If the accessory bulldizi was not defachcd, the overall square f.-o oiagc
would be allowed as a Class III material,
ACU N TO BE CONSIDER F D
To re com€r f lid approval of a Rezoning of appa-oxit tely 26-51 acres Ro-m 13Y,13lisbie." Park to
I-I, Limilcd lndusblal for tN, pro erl.p located (in 9 acres located east of 1-35E. west of
I. exington A.ve€ ue and ,outh ofI}one Oak Road in the, NF' of Section. 10,
Planning Reel-m=f 3165 Lexington Aye,
November 25, 2MR
Pie R
TO rec orarnmd approval of a Condition A Use Permit to uxcced the maxhnum 2 ° Hnpf Moms
coverage ft})- develoj~mc nt in thc, horehand Overlay DistTict of Ltmay's Lakc, Jbit the, pyopcrty
located on 92 acres located east of 1-35E, v,,est of Lexington Avemie amd sowh of Lobe Oak.
Re,} id M the NEI/4 of Scction 10.
ICapprovcd, the foilowi conditicm.s sliould amply;
I . This Conditional Use Pemit shall be, rccordcd at Dakota County within 0 clays of approval
by flit City Council.
I rcvisrd Landscape Plan sh l be submitwd to add c.oniferaus trees aria slu-ubs on the selith
pe»i-neteT of the property for tai: z:oijud sc3-eeiiing and to replace the deciduous trees at the
employe ewrauce w3ilh i rmam mtal trees ancl'sbrubs.
3, Si Sage %hall comply with City Sign) CodE requii-tfinerrts-
4. The addition shall comply W1 Eli l other applicable Zoning Ord haanct provisions,
To recoi-=md approval of 4 Variance to the exterior building sinface materiel ordjna~)ce fbr a
detached storage, building for the pie}pea-€y loomed on 92 acres located cast of 1435L, west of
LexinZ-on Aveupie aW s« uth of Lone Oak Road in the NE,,-0 of Section 10-
1, Thi Variance ,hall be recorded at Dakota t. oLiTity within 60 stays of approval by the City
Council,
- if with one year after approval, the wiai ace shall m)t bave been compkt+~,d or ufylized, it
shall become null and void Lmh. ss a petition for extension has bpcii gTanted b the council.
Such extension shall be Fequesied iii writing at leapt 30 days before expiration and shall state
facts ~13owjT?g a good faith attcrnpt to complete oi- ufi.lize di v, use pem-nIUed Iii the vaiiance-
3- '!fie detached storage buiiding shall be ccrnstructed cif i-i3 bed inaal panels ire a natui-,d color.
i
Ee4an ~nun~ary ~ '
EU9~--way
Purk
Location Map
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Developer entiDeveIoper. United States Postal Service
Applicat#onz. Rezonirey
case No.= 10-R -85-9 0-08
RV7
} 3t
~F 31 TIVS MAP IS INTENDED FOR IEFEKaXr- U?rE i3NtY
A iY it T1e4 City of r=a4an ant Daka#a "Un#y do ItOt 4Uawnfee 1113 a2 VUVEG`Y Of tWM i"S#Ymatlan snr# RM
_ n t Mg CkDnSil;Ee fPF crraF3 w mmEmmom.
Current Zoning and Comprehensive Guide Plan United States P0-5fal Service
Land Use Map Rezoning
1 o- Z-o5-i o-o
Zoning Map ~ ~,k ~
c.s.~IC Na za ILkAF Aix w,..}
IF -1K I W
q 13-
Pa
Current Zoning:
BPI 1-1 Business Purl) Limited industrial
BP Area
= - ..tea K }
Ilf' 3
}
r.nn a coo 12[a r.w
Comprehensive Guide Plan f FJ
Land Y Map ~IF OAK VRj L.i.kilN0.ZVILSWF06HA0.I t +
Current Land Use Designation:
END
' f Area r
Lintited Industrial
I AND
14fP~ ~
L_•' i
31{ ` a 34-8 ~ s S
I-"shy a _ 7
2 ILL
:oa a coo- txn4 F..r
P~ru,cl L5 n mmp inim~n3SIaN praridm&y[. NL tl C' rrly L.anLawrq DCpnt m2ODD.
Swung IFtPrm- i- -rnLaI,w;I b?c ley rZOL a
11 ~r ~j q
1 Fagan THIS MAP !S WTF?dpEa FOR REFFRFNCE USE ONLY
T31v City of En!3, n and Vakuta Cpurld~y dD Mt 9L ~ranlfi8 the -W CVFnCy OF thIS Sr}fCkrM;;rin"- ~
,ffl fr S 4Ak'r
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EXISTING CONDITIONS
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~ Jay ~J~yY',n ~ S
I3 if. ~:1~- .ul ur !6JIISEII 14'4.q„ x 1 I' Asf~ClnTry
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firjgGray
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o...~x ono "
5; A
JACOBS"
> Jjiited States Poskil Service
New F u~c~rk DIC ai BM(,
Eagan. M
On behalf of the 1.1n-Iwd Sites Pc)staf cT-,~ ce, w, are rnakin app] it ~ tIf 11 fOr a rezo17h,
clmditional Ilse Pcl'mit, v ancc ar3d a fiizai pkt-
C N PRE,iiENSR E (A J ME PLAN
Exisli t
lndusttial Pnd Busincss PuL
pvoposed
Industrial
-_~ZLNI 0
Exisgng
I'he prope'm c3 ncd by the LISPS is cure i:1}f SPHt infix PArn Z(111ill9
Unlited 111dL)s€r€a1.1-I and B isirie~ Park, .FOP,
1'mPnscd
It is desired fo rczonc tl3G 13~s:n e s Park. B€' zomng to Limitpcd Fndlistn tf,
PRO.1ECT DF,9C R11T']'1{111
The UrSI' is proposin- an appGx ifna(c 00,000 square fact mail pi c~.ssing
facilif cxps,wd on 101he exi 9d Pg Eagal3 l Wk- Mai] Cciimr, The t. istiF3 , facility {9E1[ {he
expansiuii arc IDcated an 92,42 ac-a es owncd by tl;e T FSPS, The, new oxpansioil Es a sz31ghc
story building with 178 loading clocks r, rid two pciltl7ouses fbi- mcecI iE)ical and c-lccfvic iI
equipr3~c~~~_
In addition to thcc- c pansion to the existiTi hui]dij there v-dII be a 24,60 sgLar~,
feet of linhcatcd frti.e s€aild3ng Storatie B k3i K ng. `1 ht, storage bui;ding wiI I a ?)tc-
ei3ginrecred b ua d i u )Ajith stc l fmine and metal siding, The starabc buiIcli11g }ail[ br, used
for the storngc 0f 1 wn and maintenaac,~ c,quipment. At the soutlicm- q cum -r oflh[!
boil ding will € c a 2 8 ' 40' ;lea€ed and ins LOW M area for enclos A paa-kiilg.
aw RF-CEIVED OCT 15 ~-,M
I
PRGPI TY DFSCRIFFI
The existii3g 92A2 ac3'es is di videcl ]n to four (4) fracts. Three of Vhe-13-ac;ts arc
zoncd 1-1 and havc a tonal acreage of 65.91 acrc.~. '1-he remain in Iract is 7ontd RP and
has an acxaa e of 26.51 acres, 1"s~e~tiall~t, two trait.; arc €zot devcfcr,ped, f }ne tr- j[ # (9.9
acres , zonod i-L'isnot developed and is located c;aWh cif1he- existing USPS BL~Ilk ?Mail
fve37t?-r. The other Tract (26.51 acres), zon€ --d BP. is 1.sr)&Wlofsed wi€ll Ehe r cep€i0n oi`a
small area cif pav=4~~i a alojivy the eastern pi-oiler v br liiidary and thU tract i5 locased wcs:
of the e ist ig IjSPS Billk Mail 0211ter and east of 1-3 SE. Both tracts are wGoded 1o
pactiall woodcd.
SURROUNDING LAIND USES AND ZONING
Refer to tine colored maps that ~Iho w the e%i~L(!,; Iarncl ttse and zo11big )VIthil7 ~ 00
1 ct of tht- property bom) darics. -11le e is#ij~a land use within this range consists of
COM3110reial, a'c:t , uidugrial, resadentiat mid vacmit pi-opertreti. 1_be exastiEl 7011i[Ig is I-
1, BP, R-3, R-4, P and Ply. 7N, propErty to tbe ifninediato notch is zojied PT) with 111e
r,uuer3! land w,,~ bci is CCi€? mtri~ ial/rctai€, Tlio pt-optcrly to The is int-,diate, w 7s1 (;Vest of I-
3 13) i s Toned PD, P and R-3 w-Ith ti) c curre-nt ~ and use heiitg cotnintn`JaII rttati 1 8Eld
residen ia1. The- propf ray to tie Emn-iediate sr 6th ks 7Qncd PD S1x113P with the cun-cn
larrd List bci€ g cos meiciuVrctail, The. property to the ir3a cdiau, cast is zone-d €.3 P, I-I
and PF) with the ct3tient label use beina coruncrciallindkisLTiul. The3-e Is soroc Iti~id
located to the nar€he.ast of the- dcve I opilicnt aL~d to the south.st of tho dev.elopinenL
here the cwrrQnt IaDd use is residenlia3,
APPUCA',JT I 1;QUESTS
Rezoning
Thp, app]Icamt reque is to t'~,;zone thG BP vniing to I-1.
Impaa on ;3m)url&ig P rop,,rty and Land Use, - CZOE2irl Mff- land ftoill -9 P t0
1-1 'i]1 not impact the suuoiEtldirig propcily iii €Find uses, The acliaccW Imid uk cs
a c0117mcres'al,'retati and oon~~l~eacat~l~St~drts€rial, The BP al;mv hidusslz rll
acid vMai'eboase uses NA IirniEs the -aiilnunt of fruck t€'a€ e- Trio pyopos al. by the
U P wiII -31~1 i1mia the e EStiilg truck t.iitFs3nci± and exiL on Lexington Avertcto.
Thf,-. vErifl 1 a new drive conneetioR unto lkninark Avenue for aufo1uObx3(,- „tmd
emtergcilcy vcllucles.
fi-npact on Subject Prt)pcfty - The rr zoExing rif ih~ subject pt-oper€y IV }11 a)Iow 11lc
LISPS to e pan their operations in the City of Fagan. VF fiat[ th4_ ;~7.on111z, tF1e
ciirn-,nt 0ty off an )ning Map mid Ordinan~~t (BP) does no( Ilov" Elite
ckpan Jon and thP- ctErl'ent Oporati on, ns a[lowed on the, 3-elnaindef of the U SP
property, oufd r1.ol be alIotved to grow,
I'M pact Ors C:r.€y Sc, lccs - Tlio, rczonin of the sabkcd proper:}r v"i €1 [lot Ilay.2- an
impact an the 6ty savi~ mss, slick as serer, whiter, stovDi wa€~z ninoff and roads,
Sc wr,-r al-id w, zteY seri,iccs are cuYrenily providc to the BuIk Mai I Cenie t- and
tjpg ades to tec City system wi]€ nM bi~ i uired for [his cxpans:on. A jie - -(orm
watc t manapmr,-n t p0aid will b~; locpjed can xhc we stem portio of the pr€ pe.:;y to
comply with the City ofEapsx storm water mak)agcment reToireillents. The
existing Bua Flail Cerner acid the; k;xpansion are acjar-ernt to maJo, midtiple lane
€iiglnv ys as3dirt th vc.ry doq?- prQxirn1ty off-351 .
Does the Requested Land. Use Proposed by the R zoninpResult iai a 13eitcr fuse a#'
the Land - Ifthr, subject land is nol rez-on ed, the Ia-nd cats qhr-- developed %vhh zhe
uses al mkr-d in the X P zoning. Suvmaf of l uses allo-wed in the f-I zonin v are
allowed isi 'Lhe I3? zonji)g with one: of I b a main gGv~~rnhi restraints being ii-Lick
tiuffiL.. if tho ]and is tlc 'e~or~cd as the cun-eW Ironing a11o s, vehk;ulaf' acasess,
€ ic,ludit truuk traffic, wiI] be IDca:cd on Ummark venLie, a taro-1an e road. 1911
proposccl dcvefopmctii will a.t mm automobile and en~~r~~11C~° vehicle access from
l_Xctu a3 irk vtnu€c but it wil l keep the tnick traffic an f--xi np on Avenue.
Cyond-tsunal Use Permit
The appEcant rc u~ sts a conditional use pennit for ille amount of impff-rvilous area SFr ;hiR
Lhc SboreIand Overlay D€strict,
The land a ncd by #1ue USPS at th c, LexFogton Avpni2U focation is 92.4~7es_ Df
this acft~kge,1?.04 acres are located in the Shan-- [and erlay Dist)icTT-
Approxunatcly ,87 acres mrs:1 be dedIcaled for fh e,~tcrssioii ofDes) n1aFk
Avomite, lca-ving approximately A 7 acres for developmeril b th3 U9 PS TN'
amount ofimpenrious aE'ca (building and p veiucnt) in l-ie 1}_1 7 acres is 4.,E} aore~
or 43.6%, 1fthc511112 -04 n t'cs is comldercd in tha percentagc detm-min311-j0€f,
tbLl percUrxf-a8e Ofhllpcrvious Cov' ra€pl is 73,2%. S€f~c?i tlYe gn}ouriE a~I ~~f~pervsou
aroa is scaler thDo 5%, a conditional use pormi t is required A condi13,onaI Lt~C
porra t cmi he grit€stcd if the c[ty hus impte.m Tiled a cm-frrunity-Wi(It '-'to Fm %vat t-1:
€r€anagemcnt plats F ~cting the st_sbject site. Ill discuxssiol? with 'lie, City "If}, a
community-wide stni-m waler mafxagamer€t Plan 11as becll impfi.me L'Cd for thI
ar- arr,_.~-
T The applicant rcqusests a varimic 2 for the bufding exfurior snrfaee n-laterial ior` kho
cletirched storage building,
To Iacil stale the opcxatim-Fs I efficiency of the,13uIk KAai] Center and The expam o[1,
a detached storage bui.ldjii-I is pmpw~, dA ho, det.acl) ed storage buildf_ig rs a pr'e-
cngincuM building with a steel framj:e acid metal siding. Fig storage bull(MigT is a
non-conditioned building ~.xr;ept for a small art f within the building. The square
€ w~ agje csf [lie Aoragc hulilding ?s ,600 sclu~t~e 6ee.t, which is €css than 5% of thti
size o :he exjimnsion E,,r Ibt ]3u€ MajI CenlThe etas 'L~d stoing,c Dot ~)rdy
alfn ; beta"r irwrnaI opevati0ft of I€)1~ busldin bul it also allows h~tlcr cxI real
opcntion of the qhe. If the detarh L~-i staragc buiIdiiig was atta,~ bod to the
axpawuon and the me-W tiding was jnaiwain , the ~xjwunt o2 rnetti1 siding wo Id
he lks.s Lhan 25%, which is aIIowod, but 'he amount of impcrv ous area fior IIIc
dcvdopmQ7-ri.t wou!d incr:~,isc as the drives atcuu0 he bLdi'ding woti€d ba re.quilx-,d
to encompass ffid LADI-agc bulIding,
€ roil 'Flat
T€aL~ applicant requcs€s Ilic approvEd oCthc Final flat.
RECEIVED OCT
1<,°r,]rt"r,..•r11sC*ri'.z?'~fln
cR 71 -7
J 777 it `k,
£n1 W Vdvslia. TX 7fiW~2 U.S.A.
I
;.817.7 5 +r03F',nt.B17.735.j14$
I
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or-tober 13, 008
Sarah Thomas
Piar~r~er
City of Eagan
3830 Pilot Knob Road
Eagan, MN 55122
RE: United States Postal Service
Bulky Ma31 Center Expansion - Eagan, Minrresvta
Dear Sarah,
On beha€f of the United States Pestaf Service (USCG we are making application for a
rezonjng, conditional arse permit, varl2nce and a finai plat for the property located at 3185
LE xinglon Avenue South, Eagan, MN,
Currently, the property awned by the U PS is zoned f-I and 13P. The proposed expansion
extends into the portion zoned DP and the BP zoning roes not directly permit the type of rrse
operated by the USP . Therefore, the request is to rezone the poll€on of the land zoned Bp to
1-1 to coincide with the remainder of the preperty awned by the U PS,
The vvestern edge of the property at this location is located in the horeland Overlay Distrlot.
The horeland Overlay District allows indu5tfial development within its baundarles as long as
certain standaFds are maifitained- One of the standards is the maximum impervious coverage
casn not exceed 5%. The proposed development exceeds the 5% ma irrrurn imperviious
coverage- - however, development oan sti€1 occur by obta4 iiong a Oonditionat Use Permit. The
total acreage owned by the U P that fees within the foreland Overlay District is 12-04
acres, 1ncfuding 2.87 acres to be dediceted for Denrnark Avenue- The area Io be made
[mpervlous, e duding the area for Denmad(Avenue, is, 4.00 acres or 43.5% (4.00 f 9,17), The
request is to grant a Conditional Use Pei-Mit is aglow the proposed industr€ak developrnent-
Tire fa0de for the a pansjon will be very similar to the existing building- in addition to the
direct expansion of the existing building, a small storage building is 21se proposed, The '
storage building will have a metal skin. Except for a small area within the storage building, the
storage building will not have condit[oned space. Since the storage bulldin will have a metal
skin, a varlanae is being requested to allow the metal skin.
The property owned by the U PS is [n 4 tracts, with one of the boundary lines between two of
the tracts going thf-ough the buiIding expansion. A final plat is iiri lulled to combine the tracts
acrd rernove the boundary €lne through the building expansion,
~ Y' a GISRs~G
Jacobs hoginwrrm? Me. .
Ms. Sarah, Thcixias, City of Egan
October 1, 2008
Page, 2
If you have any questions, please do not hesitate to cantact rye, by phone (817) 222-8697 or
by entail at im.emerson facobs.=.
inccrely.
JA 013 GLOBAL BUILDINGS NORTH AMERICA
Jarnes D. Emerson, P.E.
JDEAau
At€ac~hmeRt
BY-. FedefaI Express - tandaFd (651) 675-5686
# MM;POUISPR Cu;xn R3W~DWP Acd Pso:aasirglGel~nf.dc4
Cr.; Co.tespo-ndence
Lady Pijut, Jacobs St. ~oukzs
AdriaB Grim-es, ASPS
Jacobs Eng~mwiieq loc-
.~yn. 3[~Rs73 3fl~R~' ~aQl~hll:;3l ~ 9
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