Document - Historical information/data - Planning for Turkey Roast celebration - 6/24/1985
MEMO TO: TOM HEDGES, CITY ADMINISTRATOR
DOROTHY PETERSON, RECREATION PROGRAMMER
BILL BRANCH, SUPERINTENDENT OF STREETS
JOE CONNOLLY, SUPERINTENDENT OF UTILITIES
JIM MCGUFFEE, PARK FOREMAN
KEN ASZMANN, OPERATIONS CAPTAIN
LARRY WENZEL, CITY CELEBRATION COMMITTEE
DON KLOBAR, CITY CELEBRATION COMMITTEE 4TH OF JULY ASSN.
DON CLARK, 4TH OF JULY ASSN.
FROM: HOLLY DUFFY, ADMINISTRATIVE ASSISTANT
DATE: JUNE 24, 1985
SUBJECT: JUNE 20 MEETING SUMMARY (4TH OF JULY ACTIVITES)
On June 20, 1985, a meeting was held at the Eagan Municipal Center
to discuss equipment needs for the 4th of July events. Following
is a listing of equipment needs, what will be done with them and
the persons responsible for the equipment.
1. Satellites (Toilet Facilities)
A. One facility currently in place.
B. Eight more will be added.
C. Four to be located north end of park by Sandstone.
D. Five south end by gravel road.
E. Dorothy Peterson, Parks Department, responsible.
2. Water
A. Water available Rahn Park Building.
B. Park Department responsible for water turn on.
C. City Celebration Committee (Larry Wenzel) will obtain
buckets in which to carry water.
3. Electricity
A. Electricity needed by City Celebration Committee to run
roasters, spits, coffee makers, PA system.
B. Power box available south end of park (carnival and 4th
of July Association will use power box.)
C. Don Klobar will make sure power is on in power box.
D. City to supply generator to run City Celebration elec-
tricity including all items listed above. Generator will
be set up and ready by 9:00 a.m., Saturday, July 6, and
will be removed after 10:00 p.m. that night.
E. City Maintenance personnel responsible for setting up
generator.
F. Members of City Celebration Committee should bring exten-
sion cords (Larry Wenzel will furnish some with triple
plugs.)
MEMO
JUNE 24, 1985
PAGE 2
4. Blockades
A. Blockades will be set up on Rahn Road just south of
Shale Lane and just north of the park driveway near
the park sign.
B. Restricted parking signs and barricades will be placed
at the entrance to the south parking lot by Rahn School.
This parking will be for the use of members of the City
Celebration Committee delivering supplies and/or equipment
to the turkey roast.
C. Bill Branch will rent the barricades and will have them
set in the boulevard area near to where they will be
placed across the road by Wednesday night.
D. Don Clark will put the barricades into place Thursday
morning. Barricades will remain in place until Sunday
at which time they will be moved to the boulevard area.
Maintenance will then pick them up.
5. Telephone Contact
A. Police will furnish Tom Hedges with a hand-held radio
unit with which to contact the dispatcher if necessary.
B. Pay telephone is available in Rahn Park Building. Police
and/or parks personnel will have key.
C. Rahn Park Building also available for police to use
to detain persons arrested.
6. Police
A. Police schedule will be given to Holly Duffy in case
it is necessary to contact a policeman at any time.
B. Police will be present for traffic control all three
nights; for the fireworks on Thursday and Saturday and
for the street dance on Friday.
7. Parking
A. Gravel parking lot will be available for carnival personnel
vehicles.
B. Parking lot south of Rahn School will be barricaded
for City Celebration use.
C. Large vacant field north of Cliff Road, west of Rahn
Road, partially owned by City, partially owned by Federal
Land Company, will be plowed and available for parking.
Holly Duffy will contact Federal Land Company in order
to get their permission.
8. Miscellaneous
A. Police will furnish escort to bank if possible.
B. Dance will begin at 8:30 or 9:00 on Friday night.
MEMO
JUNE 24, 1985
PAGE 3
C. Carnival will probably start arriving Monday and
should be asked to leave the following Sunday.
D. Police have grave concerns about carnival. Contact
name for carnival should be given to police in case
they have problems and need to contact someone.
E. Fireworks: 4th of July Association must inform
police what they are doing with the dud fireworks
that have not exploded.
F. Street sweeper to follow horses (Street Maintenance).
G. Fire Department to station rescue equipment.
Attached please find a map of Rahn Park with the proposed equipment
setup for the 4th of July weekend events. The map is not drawn
to scale (obviously!). If anyone has any questions concerning
who is responsible for any of the equipment, please contact
me immediately.
ACL Administr tive A Asistant
HD/jj
Attachment