No preview available
 /
     
Document - Historical information/data - Agenda for March 4 meeting of celebration committee - 3/4/1985 AGENDA CITY CELEBRATION COMMITTEE MARCH 4, 1985 4:30 P.M. EAGAN MUNICIPAL CENTER 1. Roll Call 2. Approval of Minutes 3. Election of Permanent Chairperson & Vice Chairperson 4. SubCommittee Reports & Discussion a. History Book b. Lone Oak Tree c. City Celebration 5. Other Business 6. Adjournment CITY OF EAGAN MINUTES OF THE CITY CELEBRATION COMMITTEE February 4, 1985 A regular meeting of the City of Eagan Celebration Committee was held on Monday, February 4, 1985, at 4:30 p.m. at the Eagan Municipal Center. Present were resident members Carol Bergh, Sandra Masin, Rod Smith and Mary Voracek; Bob Treichel representing the Volunteer Fire Department; Larry Wenzel representing the Eagan Chamber of Commerce; Don Klober representing the 4th of July Association, Ken Ketcham representing the Eagan Lions Club; Bruce Harries representing the Eagan Jaycees, Reverend Loren Nelson representing the Ministerial Association and Richard Bertz representing the Minnesota Valley Exchange Club. Also present were City Councilmember Ted Wachter, City Administrator Tom Hedges, Historian Consultant Lisa Fleming and Administrative Assistant Holly Duffy. Absent were resident member John McElligott and Brad Benzick representing the Optimists Club. Approval of Minutes Administrative Assistant Duffy was named acting chairperson for this meeting until a permanent chairperson was elected. The minutes of the January 21, 1985 meeting were approved as presented. Committee Objectives The overall objectives of the committee were discussed by those members present. It was the consensus of opinion that, while the city birthday celebration was mainly conceived as an event for the residents of the City of Eagan, neighboring communities should be informed of the events and would be welcome at any and all of them. Don Klober reported discussion held by the 4th of July Association regarding the celebration. Klober stated that the association desired to collaborate with the City Celebration Committee and that the association was enthusiastic about the possibility of combining celebration activities with the 4th of July activities. He stated that the association had budgeted $3,500 for fireworks for Thursday evening (the 4th of July) and that the carnival might be willing to help with funds for a second fireworks if the committee would schedule them for the Saturday of the 4th weekend. A brief discussion was held concerning funding possibilities. Among those mentioned were a contribution from the City authorized by the City Council, donations from businesses and/or private citizens and fund raising activities such as bake sales sponsored by community organizations. Lone Oak Tree Councilmember Wachter distributed to all committee members cross sections of branches from the Lone Oak Tree which had been branded with the City of Eagan/Lone Oak Tree logo as examples of possible souveniers which could be offered for sale and which could help fund a possible sculpture of the main trunk section. Rod Smith displayed a clock which had been made by the woodworking students at Rosemount High School as another example of possible uses for wood from the tree. The clock was to be presented to Mayor Blomquist at the next City Council meeting. 1 Dates and Events A major preliminary decision for the committee is the selection of a date or dates for the celebration. Four suggestions were discussed, those being: 1. Hold the celebration the Saturday before the 4th of July weekend in order to attract those people who would leave town for the next weekend; 2. Hold the celebration on the actual 4th of July in conjunction with the day's other festivities; 3. Hold the celebration on Saturday, July 6, in conjunction with the other festivities for that weekend; and 4. Use the 4th of July parade as a kickoff for events that would be held throughout the summer and early fall. In the discussion of these suggestions, it was the consensus of the group that whatever date or dates were finally approved the parade should carry the theme of the 125th birthday celebration. It was mentioned that holding the celebration events on July 6 would create one large celebration and would help the 4th of July Association by providing more events for the weekend and drawing people to the carnival and booths. Other members objected to the main celebration being held on July 6th because so many residents were planning to leave town for the long holiday weekend that all who might otherwise wish to attend the events would be unable to do so. It was also mentioned that limiting the celebration to the one weekend might cause difficulties. For instance, if the publication of the history was not possible prior to the 4th weekend, interest could be lost at the time of actual publication. The same was true with the Lone Oak Tree sculpture. When considering holding the main celebration in the fall, it was suggested that more people could attend because more would be in town, the weather would not be as hot, and it would be a fitting conclusion for the different elements comprising the celebration, i.e., the publication of the history, the completion of the sculpture, etc. No conclusion was reached. Possible methods and events to attract publicity and people to the City celebration were discussed. A large birthday cake symbolizing Eagan such as that used at the recent state capitol birthday was a popular suggestion. A community picnic was another possibility. Also suggested were an historic fashion show and various athletic events. Subcommittee Selections The committee then was divided into three subcommittees: City Celebration, Lone Oak Tree and History Book. It was determined that each subcommittee would hold a short meeting, select a chairperson and select a date for another meeting at which time in depth discussions would be held and recommendations would be formulated for the committee as a whole to consider and discuss. It was also determined that a permanent chairperson and vice chairperson would be selected at the next regular committee meeting which was scheduled for March 4, 1985 at 4:30 p.m. at the Eagan Municipal Center. 2 Subcommittee members were: HISTORY BOOK CITY CELEBRATION LONE OAK TREE Loren Nelson, Chair Larry Wenzel, Chair Richard Bertz, Chair Ken Ketcham Bruce Harries Rod Smith Sandra Masin Mary Voracek Bob Treichel Lisa Fleming John McElligott Brad Benzick Ted Wachter Don Klober Ted Wachter Carol Bergh Adjournment The meeting was adjourned at approximately 6:15 p.m. Dated: February 4, 1985 hnd 3