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01/06/2009 - City Council Regular AGENDA EAGAN CITY COUNCIL EAGAN A+ UNJClPAL CENTER BUILDING JANUARY 6, ZOOS 6:30 P.M. L ROLL CALL AND PLEDGE OF ALLEGIANCE 11. ADOPT AGENDA Ill. RECOGNITIONS AND PRESENTATIONS > A. Oath of Office for CouncilmemI fi Meg Tilley and Gounnilmernber yndee Fields IV. CONSENT AGENDA (Consent items are acted on with one motion airless a requigst is made for an item fo he pulled for discussion) >1 A. APPROVE MINUTE B. PERSONNEL ITEM F'05 C, APPROVE Check Registers P Ro D, APPROVE Renewal of 3,2 Off-safe Malt Liquor (Beer) License for Oasis Market #518 for 2009 f IT E, APPROVE Renewal of Tobacco License for Cub Foods, 1020 Dlt#Iey Road; Oasis Market #5585, 2000 Rahnciifl Court; Oasis Market ##518, 3390 oachrnan Road; Oasis Market #554,1 86 Lone Oak R4~)ad F. APPROVE Extension - Spectrum Business Park I G. ACCEPT Four Used Laptop Computers Donated by Target orporoticr~ , APPROVE Agreement with the Dakota Communications Center Expressing Intent to Equip Police and Fire Vehifo s with an Automatic Vehicle Location (AVL) System i, AUTHORIZE Application of a Grant from the National Recreation and Pans Association (NRPA) for an ACHIEVE Grafit I° J, APPROVE Change Order No. 3 for Contract 08-06 (Northwood Parkway overpass - Street & Utility Improvements) I4. ADOPT Findings of Fact, Conduslon and Resciution to Revoke Massage Therapist Llnenses for Li Li _ and Shufaug Warm PE L. APPROVE Tree i aintenanoe Contractor License Renewal for iaTdelli Tree and Landscap€ng M. APPROVE Trash Hauler License Ri me a€ for Waste Technology Inc. V. PUBLIC HEARINGS A. 2909 FEE SCHFDULEr AMENDMENT - Amendment to 2009 Fee Schedule in regard to various Community Development - Planning Department fees. I3, PRGJI=OT 982 - St. Francis Wood 8 h Add Mon Street Improvements .03 C, PROJECT 1006 - Knoll Ridge Drive Street trnprov ents $D D, PROJECT 979 - LeMay Lake Hiils.1 Lunka Street Irnproverrments 1. jCaE. PROJECT 978 - Eagan dale LeMay Lake Street I€nprovements V1. OLD BUSWESS A. PLANNED DEVELOPME T AmrzNDEU ENT - Holiday Station stores - A Planned Development Am dment to add a reader board to an a €sting sign located at 2660 Eagan Woods Drive on Lot 1. €3I~Ck f, Manley First Addition. # V€E. NEW BUSINESS ~p ! , { A_ PLANNED DEVELOPMENT AMENDMENT -Kyoto Sushi, trrc, -a Planned Deveiopment Amendment t4 i allow on-sale Liquor located at 1260 Town Centre Drive on Lot 4, Block 1, Town Centre IDO Sixth Addition in the SE of Section 15; and On-Sale Liquor and Sunday License for Kyoto Sushi, Inc. dba Kyoto Sushi, B_ PRELIMINARY APPLI ATION - Meadowlark Midge Home Irnprovernent District VI€1. LEGISLATIVE ! INTEL GOVERNMENTAL AFFAIRS UPS ATE i o1X. ECON0MI DEVELOPMENT AUT14ORITY A. CALL TO ORDER B. ADOPT AGENDA C_ CONSENT AGENDA 1. Schedule Public Hearing to Oairsider Resolution to Submit M I F Appllcatbp fbr Biothera Expansion D_ OLD BUSINESS E. NEW BUSINESS 1. Cedar Grove R,_=development District -Termination of Preliminafy Development Agreement with United Properties for Naft h District Property Assembly F. OTHER BUSINESS G. ADJOURN X. ADMINISTRATIVE AGEN13A X1. VISITORS TO BE HEARD (for those persons not on agenda) X11. CLOSED SESSION X111. ADJOURNMENT 4 } City of Eap ME TO: RON0RABLE MAYOR AND CITY COUNCIL ME IRER FROM: C'ITE' DINT NISTRAF0R HEDGE DA'Z'E: JANUAR , 2009 SU MECT: AGENDA lNFORMATI FOR JANUARY , (KO9 CITY COl€NCJL MEET IN r ADOPT AGENDA After approval is ~ivtm to the Januaiy , 009 C ity C t)unedI agenda, the Col Iowing itenws up, in airier for consideration. 1 Agenda Memo January B, 2009 City Council Meeting RECOGNITIONS AND PRESENTATIONS- A, Oath of Office for ounoil ember Meg Tiller and ounoilme ber yndee Fields The Oath of Office will be administered to ounciImembers Tilley and Fields wh o were re-eJeoted for four year terms. I i Agenda h6bimation Memo k tnuary 6, 2009 Eagan City Council icclin CONSE NT AGENDA The 1,01 lowing items referred to as ecaisent items rquire pane 1) motion by the City Council, W the, City Council wishes to di if~-uss any of #lic items in l urth dtei4 1, the>se ilo-ns shotdd be Pt xmoved atom the C'onseirt Ageuda and placed under Old or t w business unless the discussion ir-quired is brief: A. APPROVE MINUW.8 ACTION TO HE CONSIDERED: To approve the minutes of the Dceeniber 16, W regular City Council ee1k1qg and the minutes oC the December 9, 200 City Council re#xeat as presentcd or modified, ATTACHME T - • M~nutes of the Decetubcr 16, 2008 -regular City C oun6l meeting are enclosed oil page's throe linu(es of the Deuennbutr 9, 2008 City C`utuicif rett~cat arc enclosed on pages... through LAGAN CITY COUNCIL Pagan, Minnesota December 16, 2008 A Listening Session was held at 6;00 p.m. prior Eo dic regular City i1iriciI mecting_ E'rment were M-dyor?~1agilire, C:ouneilmembers Tilley, Bakken and 1lansen. Counuilmember fields was absent. Ron File discussed a parking t€ckot he Eeccived in front of his home while. blowing mvw ft m bis dxiveway. U Q suggested the ordinance regarding oddfeven parking regulations Inc reevaluated. Public Work-s Director Colbert anal Police Chief McDonald discussed the, parking regulations and snow p€owing pToctiduras. A regular meeting of the Eagan City C.ounolI was holif on "i'=.Aay. December 16, 2008 at 6,30 P.m_ at the Fagan. lvitlnicipal Center. Preseut were Mayor Maguire, CounQi1menilm". Talley, Hakken and Hamser«_ Councilrnember Ieields was absent. Also present were City AdminNtrut[w Trim He(jges, (irnrr unity Dt:veiopment F}irQf;t(B- JoEllj Hohenste in, City Plaitrter Mike Ridley, Public Work L; Direc:toT Tom Colbert, Assistant City Fnginmu- Johli Corder, City Attorney Mike Dougherty, and Administrative Secretary ! f3efra€y C 1cr€c Mira PL~ppcr_ AGENDA City Adntinisirator sledges noted thiit an item regarding the extension «f the dcadlinc ftrr ~sa~bmi€Eai ornuE.wianditag liquor I1conse renewal applications world be added €a tho Consent Agvxla a% i€urn TT_ Inc ahm nolcd €haE an iturn regarding non-union compensation would added under pcrsonnr;1 ilcros. Council member Bakken moved, Comic ihtiatrbcr'llIIcy sQuindcd a motion to approve thu agenda as arncnclecl. Ave; 4 Nay, 0 REC:(}GNETiONSANDPREST,NTA' IONT,S There were no recognitions ov presentarlon& CONSENT AGENDA City AInjnistratordiscussed kein'lT regarding out%tanding liquor licenseTenewal appiiuai1{rns, C:onneH membor Bak-ken moved, C:ouneiIrt3cmbur Talley sec01ijt-d a zrtuti(n to apprtsve thu Cons-enI AL,'F-n€jrt as anicndod. Aye. 4 Nay; 0 A.. It was reconuuended to approve tlic inlnulu% ol'the Decumhcr 1, 2008 regular City C ounciI mucting and the December 8, 2008 Specia€ City CounuiI mcaing as {rivwnLed_ B Personnel. Items f. Approved hiring of liric Lindquist, Tmy a€ son, Iordyn Michaud, Bcn Von Dc 1, Inle., MIku Redig, Jason Wheeler, Vinecni Car-f9on, ?Kevin Stevcroson, Mikc Ei€ur,4, EZoberl Rydherg, Jeimifer Schoenecker, 3osh Garcia, ladL~y Wcbbcr, Nathan Jones and Lrik Larsen as semonaI part-toile winter recreation lcac€erra_ 2. Approved the Uring of Dave AIEcn and Dan Shugarig ax seasonal part-dnic recreadon officials. 3. Approved the Eiiring of Hanna -5c11nLr, I,ura,s 011 vm, Tyler Larkin, Mogan C:ortne11y, Aaq€ixi Bailey and Phillip Ha€vorson &q suaminal pert-t11 ne Ruilding Aacndani s I at the Civic Arena, 4. Approved the hiring of A€an €:awncycr as a seasnrlal part-tilde Building Attend€ nl 111 aE aic Civic Arena. 5. ApprovQd the hiring of Jolrn E-roeitig as at wasnnal part-time, Manager-an-Duty ttE the Civic Arena. ApWovcd the '2009 ernpioyer caitt3-ibtltion to Enedicrd insurance Rud dental insurance premiums for nun-collective bargaining employees, City Coltalcil Minutes December 16, 2008 r)R AFT Page 2 7_ Adopted €[x: IRS milmL-ne rate effective January 1, 2009. 'the IRS existing rare for 2.008 N 58.5 ce-nts per Enilu_ Should the N9 rate change, the City's reimburse.nlent w!II automatically adjust to the riew rate. 8. Appa'oved wage: adju%tTntmt to the 2009 non-uiiion Conipcmation Plan of 3.75% fora[[ rcgt€lar rlon-toiler€ivc bargaining employees, effective January 4, 2009 per City poiJcy. it %-as recomirscilded to rata fy IhQ u1 eck r,-,gisters dated November 27, 2008 and December 4, 2008. 17, It was rcciatrrrric.nnod Lo appravc the 2009 Enterprise Mind Budgets for Public Utilities (Water, S'cuvr, Streal ighli n g, SLigm Drain4gQ, Water saIity), C:aseadc Bay, and CoEnntlin4 C:eal€er Furi is F,. It ww, rt:caemmirr«dud Lo ~ippmve the 2009 Special Rcvonuc 1'and Bu4ols for Housing, DWI Forfcilure:, Cable TV Fruni;hkw Fces and F T Funds F, It WyssTf;C N3lRICr{i4ed to approve the 2009-2013 GoncraI FaciIi€iis #tcnowal and RcpJacc:inent tmpriwcr cni Program and 2009 Budget R It was rucommera dud Lis a -ove the 2009-2013 C I P Yar€ [I Vol)loles and Equipment and 2009 13udget H, It was rcconimendud it) aMove the Senior Cal€ zm Spec hit Assess€ncn€ Defes'Enent App Hcation - Parocl TO-16700-090-I I I I)-olect 953 ~Gtdar(rove I" and 2`~d Addition -Street ovovlay and tjE!lity lrnFsrUVements I_ It was rc;commerrdud to ap royt! the Process for tntplementJ€ig and Pending Usher Post 'LEnploystlcnt 13e;nullt s t<) Mcct Requirx:rrEQ09 of the Governmental Accounthig Standard Board .1. It was roc ommirrEdud it; uccept the Bid fox the Sale of Radio Equipment K. It was rucomrraCEldud tea approve the Application ofa Grant from the Metropolitan ltegionaI Ar€s Counci[ I'm a{ ct mmunity Arts Grant t„ It wa.,s r[scummended to approve the Change. Order 43 for €[sc Civ€c Arena N1exzanine M. It wwE rummmendi.cd to approve the Contract with Blue Cross Blue, hield for Fitness on the Road A1_ I! was ruoomrnendl xi to approve the Contract 09-03 [`i)r Northvicw Park Field Lightjng Re-pi acemon€ 0, It was rkx.c}mmended to approve fl3e Tobacco L eewgc: For David An sari, Ansari's Mcditcrrancars Grit[ & Ra>. 1960 Ruhn0iFfCouit P. It was recumrnen(W to approve the R&neweds o€` Existing Litiuor J1ccnscs for 2009 Q. It was resoTnmeuded to approve the On-Sato Liquor, Sunday Liccrosc and Brew Pub 0ff-sgi Ic Matt t,iquau Licon4c Fix Cintnite City Restaurant Operat ions, tree, dba Granite City Food& Brewery Iocatcef at 3330 Pilot Knob Road R, It was recommLnded to approve the On-Sale WJEw, Swiday Wide and 3.2 Percent Nlaft Liquor (Beer) Ncen.se for Cage Chili Nppers USA LLC, dba Ca F& Ch i I i Peppom located at 1282 -A Town conlre Drive S. 1't was recommended to approve the On-Safe 3.2 PeruenL M91It I.,Jquor (Beer) Liecrssc for ViI[agu Huu&u lt, IrEC, dba ue Viet Village Iloum located at 1272'I own Centro Drive T. Tt was rectwrnmeli&d to approve the Change in ManagemonL on tilt On-5€i le L€qL or UuL~wsc at Grccn Mill RestauraTst kocated at 194014,1 .nciif€`Co€ut C1. 1`t Was rec:ominentled to approve the Cilangc in 2M ar3agcment on the 0IT-Sale 3.2 Percent Mal€ Liquor (Deer) t.~ i'n a at Cub Foods loc€€ted at 19=10 CIiIT Lake. Road V. It wax rctE mmcndcd to approve the Change. Li the MaEiagcrnc€ t ors the Off-Sale 3.2 Perctmt Mal€ Liquor (Bucr Licon4c at Rainlxiw Foods located at 1276 Town Cent€t Drive. €L wa€s rccor mctidcd io app-ove the Change Li Management on the Off-Sale Liquor and Off Sale 12 pcrconi Mall Ljgi€or (boor) License at Sam's Club located at 30 35 De3unark Avenue. tL was rccomnicnded ko approve the 2009 Tobacco License Reuewals Y. it was recommended €o approvc the 2009 T ish Ih-mler Liceuse Renewals L. It vas reconuuended to approve €tw 2009 TrQQ ATftnar€ce Corttractor License Fkmowals AA. It was reconimended to approvc the 2009 lS.eisnel and Pd Shop License Rtmcwals BB, ft was recommended to approvc the Final Plaimed Development and Filial flat for enstar CC. it was rrcommended to approvc the Joint Powers Ageement with Dakota Cowity CDA to Provide Staffing Scrv[ces for Procuming u Housing Improvement Area Applications DD. It was recommended Lo uonfln tic consideration of the Filial ubdivisiou for Red Pine Crossing E'E. ft was reconimended to approve khe Ame:ndmertt to Purchase Agleemtmt between tht! City and the Coin €nunity Development Agoney for mle Of Cold d'raiI Property City f't UnQil Mingles F}cccmhcr 16, 200S Page 3 ` I T FF. It was recomrr Lndcd to approve the Wetland Ilealth Evaluation Program Joint Powers Agreemeatt GG. it was rccirritmendcd €o approyt! the Draft I~easibility Repoil fox Project 980 Hampton Ileil hts'Stoney 1`0130 LtcJ hi twi { Gen St1vet Improvements and Schedule Pubho I fearing for Ja iuary 20.2009 11R. It was rccommQndcd W prtwe the Draft Feasibility Report far Project 1000 Grace Drive Street Improvcrnk;n0 and "cOt u le Public llearing for January 20, 2009 II. It was recomm[:r dQd to approve the Draft Peasib€lity Deport for Project 1002 Pinecrest of Eagan Street Impruvcrmcn0 and Schedule Public Ilearing for Jamiary 20, 2009 JJ. It was rk,-cummendt!d trr approve the Change Order No. 2 for Contract 08-08 3 Ci4y-Wide 'l)-ail Improvements) 1i K. It was recommended to approve the 2009 Cons alti ng Enginoc ring Kates LL It wrls reconunended to approve the Correct ion to Final Asstassrncnt Ro€1, Projec-t 963, N1cois Road l Nancy Circle (Street Overlay, 4235 Nico€g Road) KM. It was recommends-d to approve the Final Payment and Anthorize City Ma kitenance of Contract 08-12 ~Covenb y Pond Neil, iborhood Rain Gardens} l'N. It was recnr3 mended to apps-ove the, Change Order No. 1 fo3• Contract 08-02 (Lone Oak Li Station - Sanitary Sewcr Improvements OO, It vas reconunended to accept the Bids for Equipment for E-'I' Studio PP, It was mcommendul to prove the Contract to coordinate and manage the 2009 Ice how at the Eagan Civic. Aivna Q Q. It vas recormnenclcd to approve the 2009 1• agar Convention and Visitors Bureau Blaclget RR. It was reconimendt d to approve the Developtnent Agreement Exteosion for Prot 06-N, Oak ITills Church SS. It was reconune 3ded to approve the Body Ar€ E=',€ blWmicnl License for Leroy Jones Cite Canvas Tattoo Studio I1:), 4130 Blackhawk Road, Smite 114 '1"t'. It was reconnuended to extend the tltnofraatac for approval oft009 liquor I1conse applications to January 20, 200' requiring 2008 Jlcomc € oldem lx) submit alI roncwn€ docuanents by January 12, 2009 ita order for staff and the Policc Uupartrrmcnt it) have. suH1 ;iQnt timc La rcvicw the docuniona float PUBLIC IiE, ARINGS 20 FEFF C T~ T)UTaF City Administrator Hedges L troduced this itein regarding €€3C 2009 FCC Scl odule Mayor Maguire opened the public clearing. 't 'here being no public ccorEatracnt, he turned discuss€on back to the Co1133ci1. C:ourke11inember 1-Iansen anoved, C;ounciIniember 13akken recondcd a rnrrdon to close the public hearing and adopt a reso€uden approving the 2009 Fee Schedule estabIW)ing fci!-q for various 0Ey services, supplies and materials. Aye; 4 Nay: 0 2008 ~PAYAHLE 2009) PROPERTY TAX LEVY City Administrator Hedges discussed the proposed 2008 property tax levy. Mayor Maguire opened 13e putrlic lrealzug. T'here being no pubI1c comment, he turned disco-ssion bauI to the ~ Council, t Coinicilmenaber alley iytoyecl, ('ooncilmember Ilansen seconded a anotion to close the public hearing and approve the proposed 2008 (payablc 2{09) property tax levy, as follov -s, Aye; 4 -Nay: 0 OLy {'oundl minutes Der;cmher 16, 2008 Page 4 General Revenue: Geneml Fuml S 24,685,700 Equipment Row] ving Fund 987,790 Crtm Fa.6Iitit-$ R.+R Fund 271,146 lvlaaor Street T- und 2,373.341 Fire Apparatus 400,000 Subtotal C,tleral Revenue 2•1,715,937 Debt serviw: Comm unity Omter boii& 1.193.943 Total C ity-wido bevy $ 2.5,909,84 C:edarvale Spwial Services Dist. S 3'w PROPOSED 22803 (3 EN ERAS. FU N1) 6U1t}C.fET City Administrator Iiedl N-, this wssed the p Toposed 2W9 General Fund Budget. Mayor Ivlagoirk! opu:l thu public hewing. There behig no public colument, he turned cliwwssion back to Ifiv Council. Coturcilmeniber Tilley moved, C'ouncilmember Mikken seconded a motion to close the public lwaiilw and approve the proposed 2009 General Fund budget. Aye: 4 iiy: 0 PROPOSED 201" C EDARVALK SPPIAA1, SERVIC Vi 1)ISTi'tICT BUDGET City AdiuiEristrator Iledges discussed the Cedarvale Spec inI Services District midget for 2009. Mayor Maguire opened the publ€c hearing, 't'here being no pub€ic coin E ont, lie turned discussion back to the C:owicil. Aye:4 May:4 Counciimember Bakken moved, Comwilrnember Hansen seconded a motion to approve die proposed 2009 Cedarvale Special Services Disbict Fund budget. VARIANCE - C RA IO W A G E N KN EC:HT (4338 ,1 EN N I FER CE3f+l<t` ) City Administrator I ledges iutmduced this item regard ing a proposed two and one-half percent variance from the 24 Percent mEixilriurn buildhig coverage standard ki residential zoning districts for property located at 4338 Jennifer COiirF. City P1E1Lw r Ridley ga ve a staff repoil. Mayan Maguire opened the public Miring. There being no pub Iic coin Enent, he turned discussion Back to the ('017iicil. Coinicilmember Tilley inowd, [carne] lrnember i Iansen seconded a motion to close the pub €ic hearing and avrmive a two and one-haif pea-cent variance CneTn the 20 pucent maxhuum building coverage standard iti Rc,;idcnLia€ zoning districts for property located at 4338 Jennifer Court, legally described as Lot 5, Block 2, €,cxin-k n 114dz)Le 9' .,uhject tt} ttre. following ninditionq. Aye= 4 flay: 0 1 r €Cwithin one ycarafter appftwal, tht vai~anw abalI rjot havc freest corzip toted or udIized, it shalt hcctunc nu II and vold unlc~x a petition for exte11siOD leas been granted by the C ourtci]- Such extcmian ~lraf€ lac requeslud in writing at Iowit30 days before expirati(m and shuI] LatC Cacts showing a gocrd faith attempt to ccempleLc or utilirc. the use permi#ted in the vaiiiEnQL. 2- The dddition qha 11 not excucd thL siz.L Lftwn on the proposed building plawq (dc& and eyebrow) recoiYod November 25, 2005 3- trot coverage shaf € not c xcec€i ? 341/*- City Comicil Minidw, December 16, 2009 Page 5 F*1ftOJFC'T 976, AVALON AVFNUF 113URNSIDE AVE, NUT STRErT IMPROVF.IIRFN S City Adaninistrator Hedges introduced This item regarding Avahm Avci= / Burnside. Avenue street improvernenis. Pub] 1c Works Director Colbert discussed the con) prehcnsive PavcFncnt Marxagement Program. Assistant City t;riginccr uor~der gave a staff repoll. mayor fvirrguire opened tine prab]ic hearing. There being no pubs is r;carnr wil, he trirned disouss ion back to the corrttcil. CmtndImember TH1oy niowd, CoundIinernbcr Hanxen ;Lcon<led a rna)tion to upprove Projee€ 976, Avalon Avcri LLe f Burrasidc Avenue. (Stroci Inipmvcmonts) rrs prosented and autbojizz thu p-,~prai-44 m ofdc€ailed Mans and 1 icaiioris_ Aye: 4 play, 0 Aye.; 4 Nay: G IF'ROJEC" F` 977, ROWN LANL ST RE ET Ii gROVE14' FLATS City AdTninNtra€«r Hedgcs introduced this i€ m regarding strotit ianpr(ivernf niw to Rob iti mane. Assistant City Engineer (;order gave a smf#'repoil, Mayor Maguire opened the public ]tearing. Them bcing no public cornmenL ire brought discussion back to the CoLmed- CouncilfraumF .r Bakkon moved, Count€Imombor H ansen stc;o ded a motion to clay a the pubiic itcaring and approve ProjceE 977, Robin Lane (Street lnrprovemonts) as presur led and authorize the preparation of detailed plaits and s} eefflcations_ Aye, 4 Nay, ~ PRO.IFC" 1` 973, W1NWRE ADDITIONS S' REEL T INTROVE M FNTS City Adminiwtra€or Hodge. introduced Eli is i€ern regarding street improvBmentw to Windirce Addi€iow,;. lssistani Chy F;igineer (iorder gave a staff rtport. Mayor Maguire € ported the publ c ]tearing. There bcirtg no pubic ca emmunt he broaght discussion back to the Council_ C uunciImunibor Hanson moved, Counri]member F3Ai cn suovndQd ~i mo ion 1<o- chase tho public hearing grid approve 11npj ul 973, Windtrco Additions (Streot Ijt pmYcinunts) a-w prescnvxf and authorize- tiro preparation of&Eai]cd platen and sgcuificaki{irrs_ Ayo, 4 flay: 0 PROJECT r5, MAR1CF 11ItIVI; I HERMAN COURT I ORWEST C:OTIRT STREET BVIP tOVEWL ENTS City AdniInistrator fledges introduced this itein regarding Faucet irrsprovcnicnts for Marice Drive, Sherman Couit and Nomest Cottif. Assistant City Engineer Corder gave a s€aif roport_ Mayor Maguire opened the public lteraring. i Jeff' Shuttock, olAmer of an oRice condo at 3356 Sherman Court requested that improvenients be (it!l ayed unfit the final building in the office coanphe~; is coiupleted. Ile also questioned the allocation of the assessments. Assistant City Engineer Corder and Cotaatcilinembers discussed the schedubng of the in rovements and the assessment p1wess. There behig no frulher public comment Mayor Maguire brought discussion back to fire Council. City coundI Minutes DccenrC~cr l6, 2U08 Pago 6 -AFr C'. mncilmumhQr Bakkcn moved, Councilrrmernber Tilley seconded a motion to close the puNk: heaiing and approve 1'r(~l ect 975, (Stax:et fmprovcmcnN) as pre:sentod acid authorize the propel-ation of detailed plans and specifications, lye, 4 -Nay, 0 US POSTAL SERVICh BULK M A I L FACILITY £ASF;1'IENT VACATION City AdniiDistrator Hcdgys iii trortlr vod this item regarding an casement vacation within the fbur UT&ed States Postal Service propeities at 3 145 Luxingtt ii Avenue. Public Works Director C'olbeit gave a staff report. Mayor Ivlagiaire opened the public hearing. There being no public comnitmt lie brought discussion back to the Council, Couwilmembea- Tilley moved, Councilmember Balcleeu secoa ded a motion to close the publk: hearing considering the vacation of publiQ drai nagc and util i ty easements witlihi the four United States Postal service propetities at. 3145 Lexington Avenue for falcr actien as part of the Council's consi€lexation of the l_TSPS fmat plat, Aye; 4 Nay, 0 OLD IM SI N IJSS MASSAGE TIILRAPY FSTABLISHIV7€EN'1' LICENSE, CONSIDERATION OFFINDING S OF VACT FOR REVOC:ATION OF MASSAGE THERAPY ESTABLISHMENT LICENSEFOILLILI,NEWSTARMA-,SA G E,3906C'LIIARGROVE PARKWAY and MASSAGE THERAPY LICENSE C:O€VSIi?L12ATION OF FINDINGS OP FACT FOR REVOCATION OF MASSAGE THERAPY LICENSE FOR SHUFANG WANG City Administrator I ledges discussed the background of tho&c itcmm rcgarding consideration of -Eudings of fact for tsie revocation of the Massage Therapy Establishment L€cctisc for L1 Li, Now Stair Massage, mid the revocation of the Massage Therapist Licen-w for Shufang Wang, noting that the City Council, at their November fa_ 2008 ineetsug, directed these issues to an adiniTtjstratiYe hearing. City Attorney Bauer discussed the options 1 actions before the Comicil. Chief of Police McDonald addressed the reconunendations nude by the Adiriiuis#rative Hearing Officer, notbig that Secfi on 6.03 of the City C Cie had not been provided to the I learsiig Officer and was Pot tAeax into consideration prior to his recommundtiti(m. Chief McDonald stated that the Police Dcpartmenf, rQcommerldataon is fbr pennanent revocation of-thL New Star Massage establishment liceuse and the perinanent i-Qvocation of the Mama re Thel-apist's license: for Shu rang WaTtg, Councilmembers held a discumion. Couna irnieniber RA kM rnovml, C'v11Tt0jTneuibur Tilley seconded a motion to affmn the ht!aring officer's findings regarding thti revocation of the Massage: Thy, )y Fstab33shnient License for 1A 1-..i, R€ew Slar IVlas sago Lf i:ctivc immedint0y, Aye:4 Nay_ 0 Counc:ilnif,-tuber Bakkon mood, C ounciImcmber Tilley seconded a motion to rt~lect thL hearing oCJ Eccr's finding; ragardiing the Masxagc Thcrapist Licortge rar ShuYang Wang and direct the City Atterncy tii drat findings ror rCvouakin of Este: Nlawxagc: 'I herafrisE L-1censu for Shuf3 ng Wang to be consider4-d at the.lanuary 6, 209 City C ounci I mecting. Ayc; 4 [day; 0 Council mem bcr Bakkcn moved, ConncoltFrembur TillNy seconded a rmution to reject tho hcaring of i=',s findings regarding the Massagc'i'herapist Liconae. for 1,i Li acid direct the City Attor t!y to dra€i rindings oC fact for the revouai n of Eh Ivia~sagc'I'€rcrafrast License I'm- Li I,3 to be eoaisidereci at the Jangiary 6, 2009 City C ounciI mucting. Ayu: 4 Nay; 0 City Council Min ales Doccmba 16, 2008 Page 7 NEW BIJSIN S REZONING, CONDITIONAL USE PERMIT, VARIANC1F, VACM-ION O EASEI4'lENTS AND FINAL PLAT U NlTED STATFS PONTAI, SERVICE City Aft inixtratot Fledges inineduccd this item regarding a Rezoning from (BP) Business Park to (1-1) Limited Iradlist3-ial tier approx imalu ly 26 -5 acres; a ConditionaI Use. Permit to exceed the 25% irupervious coveaage fbu development in a Shorc€and Overlay District, a Variance to the exterior building surface material ordhiluce for fa detached stem-rake building; a VKatiora ofeaseanents within the LISPS parcels in the N $ of Section 10; and a IIn al Plat to create 4raU lot. Upon aPFnx)xiTnately 92 acres geaeraaliy located cast of 1-351:, west ofLex1_ugton Avenne and South of Lorne On €c Road. City Plamier Ridley gave a staff report. Jiru Emerson, Jacobs FagiTwtiring C-tromp, representiaag the applicant was piTsent to answer questions. Counciimer er Bakken woved, Cuuncilaamernber Tilley seconded. a ntotion to approve a Rezoning tloni (BP) Business Park to (i-1) Limited Irkdkistrial, for approximfate€y 26.5 acres generally located east oft-35E, west of Lexiaagtork Avenue arpd oath of Lime Oak Road ~i the NW V4 of Section 10, Aye: 4 Nay: 0 CoafuciJniember Bad ktm araoved, Coua3cilmember Hansen seconded a snot€on to approve a Conditional Use Pexniit to exceed the 25% irrapervious. coverage for development in at Shorcla nd Overlay District, for property located on 92 acres. located east of I-35 E1, west of 1.cxhigtou Avenue and South o f Lone Oak road in the NW '/4 of Sectiou 10, subject to thefollowuagconditious: Aye: 4 Nay:0 I. This Conditional Use Permit sh all be recorded at Dakoka County within 60 days of approval by the City Council. 2. A revised Landscape Plan shall be submiacd to add ctrn1rbrous. trees and shrubs on the south perimeter of the property for year round screenjng and it) ropiscc the deeiduous trees at the employee entrance with ornamental trees and shr abs. 3. Sitienage shat comply with City Sign Cade rNuirentents. 4. The addition shall comply wi#la all other applicable Zoning Ordinance provisions. Councilmember Bakken inovecl, Cowicilinernber Tilley seconded fa motion to approve a Variance to the exterior builduag surface inateriai ordinance i<itr a detached storage, bui[ding for the property located on 92 acres located east of1-3 5E, west of Lexln6gon Aven rue and South of Lone Oak- Koaad In the. Al W `/t of Section 10, subj ect to the following conditions; Aye, 4 Nay: 0 1. This Variance shall be recorded at Oa koEaa County withhi 60 days of (approval by the City Council. 2, ff witkin one year after approval, the vaariaatacc s€afal l not havc been completed or utilized, it sha €1 become mall and void artless a petition for extenMon has bcon granted by the Council. Such extension shall be requested in writing at least 30 days before expini ion and shall state facts showing a good faith attempt to complete or utilize the use permitted in the ~a.rifance. 3. The detacbt!d storage baaildiaag shall be constructed of ribbed inetal panels. in a a3atural color. Coaaaacilmeruber R akkLn Tnowd, Councilmomber Hansen seconded a motion to approvo a Vaeution of edsemenN wit€aip the united Stuw% pogldI Sctvicc parcels in the NW of Section 1:0. Aye:4 Nay: q ~ ~d Council mem ber F ukkcn movel C ouneiImumbur Hanseaa seconded a mot"s" tci approve a Hnakl Plat to cremate one lat upon approx imatc ly 92 acres located east of 1-3 5F., }crest of E.exui&"at Avenue rand South st€' Lone Chic Road in the N '/a of Section 10. Aye' 4 Nay. tI LEGISLA.TTVE I INTERGOVERN MENTA1l, AFFAIRS UPDATE, There were no itctrts, City C0111161 Minutes Docembcr 16, 2408 Page 8 ADMINIM'RATIVE rli;ENDA Thee were no kLms. VISI'WRS TO BE HEARD d There were no visitors who wished Lo hu hcard. ADJOURNMENT C ounL`iImembo- BA en maned; Councilyntm;ber Ilausen seconded a motion to adjourn the meeting at 9:15 p. in Date Adnihiistrative Secretary 1 Deputy. Clcik t TKJTFI F CITY COUNCIL R11Y AT DECEMBER 9,2(H18 MOONSHINE PAR RETRIFi c T F11TFl FA AN, MN 5:30 Y.M. Councilmembera pre nt. Mayor Maguire, C'ouneiIrnembers Bakken, Field s, Hansen and Tilley, City Staff prescnt. City Administrator Hedges, Assistant to the City Administrator Millex, and Fire Chiel' Sco€t. City Attorney Dougheirty was also rescnt. 1. TO O L= I' The Ragan C ity C}ouneiI toun~ d the. new F..-TV studio at. Thomson Qrporation from 4:30 pm. to approxirnaWely 5.30 r,ni, 11. ROLL CALL AND AGENDA ADOPTION The 0 ly Counci I added a discusAon in Closed Session regarding alum dosing on the NkCarthy Property, C'ounciImcm cr Bakh-cn mo-~Fcd; Counciit3vmbex Fields seconded a motion to approve the agenda as a ejided. Aye: 5; Nay, 0 111. VISITORS TO BE HEARD There were m) visitors to be heard, 1 V. PUHLIC WOINKS 1~'[] 1MI'ITEL, UPDATE. RE STATIC PRO CTS City Administrztcr Hedges noted W the City Council that the Public Work, s Committee has had clisvussiom; regatding current Fire Station No.2 and has pre-pared recommcndations for the City Council as a whop-, to consider. The City Council discussed tho moorrrmcndations of the Public 'Narks Committee and provided direction to stall'to explore. the availability of land for a possible futur station, and follow up with the Council 's Fim e Coo itle on any po,,Nsible t financing scenarios for a future station. r €}ecemher 9, 2008 City Councli Retreat Minutes Page 2 V. RDBFRTS RU1,FS F ORDL ,MINNESOTA OPEN MhO1'IN LAW, AND CONFLICT OF INTEREST City Attorney Dougherty provided an overview oin the iv inneso a O cn 1 ccting Law, particulad as it pe tains to the City Council. Mr, Do € ght!ily also reviewed That wnAiWws a conflict of interest for a City C:oanciImember. and lie sums uarized Roberts lutes of Outer, The City Council adjourned to Closed Semkm to discuss ahmi dosing on UZU T&Carthy property, VIL CITY COUNCYL EXPECTAT]ONS FOR THE EAR AHEAD The City Council discussed their cxNctatioivv 16T2009-201 0, City Administraior Hedgew distributed tclcvision production tiles Joe thte City Council. V111. 4TANDINC. C£1'Ir MITTFE The 0 ly Co unci I discussed their standing coramittee pfe#erences for 2009. Mayor Maguire noted that the coirnniittee appoin(ments will be nude at the, January 20, 2009 City Council nweting, imder orgunixuti;gin business, The City Council had a discussion regarding the Mzwket V41ue Homestead Credit reducfloi rs that could occur at tlic direction of the. State. There wwi 0ty Co unciI con,,ensw5 that they are core, lbrfable Zvi €h a City statement th41 requests transparencies of the WITC cuts. The Ciit Council di;cussed a policy development process to be used by the City Council. IX. COUNCIL GOALS NETREA'1' YLANS The Council directed that their bia iuaI goals rctre-at he scheduled on .tan-nary 27 and 28, giruiing at 5:30 p.m. on cacti night. Thc- Council discus cl their expectations for the retreat, X. MUER BUSINESS There W4City council cotnsensus to send a. letter to the City's legislative delegation to invite €heem W the ,Tanury 13 Co unci I work, shop and to prepare a legislative white paper to be distributed to tNe legislators. 'T'hc City Council also discussed whether they would likte to hove photos taken in 2009, r' Co unci I mernbor FicIds suggested The Tn,ag.ery in Burnsville for CouiwiI pholc>~. City staff Mated they would get additional in (bimation regarding pricing to the Council, Xi. ADJOURN The City Council adjourned the nicefing at 11.15 p.m. 1 Agenda Inf'ormafion e~-i3o Jamiary 6, 2409 Eagan City Council Mcain B. PERSONNEL TTFMS Tiere are no Personnel Items to be cotsidered at this time, .t giW4 irif6nn icri3 Dvik- o Jain aiy , 2009 Fagg u City Comicil Moot i ng C. RATIFY CHECK RF(WISTERS ACTION TO HE CONSIDERED: To ratif y the check rogist rs dated eceinber 11, 2008, Dcccmbor 18, 2008 and December 23, 2008 as ~c enEecl, ATTACHMENTS: + Cl~ecl~. ~re~~sfs cl~x~ccl ~leceinl~er ~ 1, 2.{~t}#i, ~~ece~er ~ 4~f)!{ anri []ecer~3#~cr 2.3, are cnciosed witbouE page izumbcr. .t Agenda Infonnation Memo January f, 2009, Eagan City Conned Waing D. APPRO , -RENE TAL OF 3.2 {OFF-SAIfF, M ALT LIQU0R..(BEER) LICE NSE FOR OASIS MARKET #518 FOR 2009 ACTION TO BE CONUSIDL D: To approve the newO of the 3,2 Off--Sale Ma It Liquor (Beer) Iicense for Oasis Market #518 for 2009. FACTS: At the Dt~cernbey 16, 2008 City Council mec-ting, the Council t~xtpndt cd t~ timcframe for approval of 2009 liquor license renewals to January 19, 2009. At that time, there were two 3.2 Otf`Sale Matt Liquor (Bccr) licenses for Oasis Markets and ono On-Sale Lig4or Iict~iase, 166 Viva i l i a (hat had not been re,ne,wt-d. The renewal appikation far Oasis Market #518 has been subs itWd Cor c 2009 license. Licenses for Oasis Market #1594 and Viva Italia are not being renewed for 2W9. ATTACH MEN'l'S 0}: .r Agenda Memo January , 2009 City Council Meeting CONSENT AGENDA E. Renewal of Tobacco License for Cub Foods, 1020 Diffley Road, Oasis Market #5685, 000 Rabnciifl` Court; Oasis Market ff-518, 3390 Coachman Road; Oasis Market 4594,1285 Lone Oak Road ACTION TO BE CONSIDERED- Approve renewal of Tobacco License for Cub Foods, 1020 O1ff1e Road; Oasis Market #5685, 2000 Rahncliff Court; Oasis Market #518, 33 90 oa hman Road; Oasis Market #594,1286 Lone Oak Road FACTS: The above listed businesses have applied for the renewal of their tobacco licenses, * Al[ requirements of the applications have been met. * Staff is recommending approval of the 2009 license renewals. ATTACHMENTS. None. The applications are available for review in the Administration Department. .r Aguida Infu><'madmi Mc1no January 0, 2009. Eacran City C:omwil Meedu Y. F 'i'1L;NSIO;V OF CONDITIONAL USE PERMIT AND VARIANCE APPROVALS (SPECTRUM BUSINESS PAIIMX - BRICKS AND M4)'x'O LLC. A(:'I' O TO DE ON IDERE1): 'to approve rta. oiie-ycar rxtffn oyi of the, Combilortai U.-se permit and VaviariLx; app~ova}s fxxl- p ,ctrt m Btlsinoss T'urlc, located wesi o 1-1-3 SE oia 'Taconite Traii Iii Elio SE '/L of Stctior j 20 t tid S of f cib uri 21. REQUIRED V017 FORA-PP R VAL: !Majority o€ Cbuiicilm em bc rs present FAC" TxS : ' The City COLLrictl app.rc Ved 01c Coudi<tlonal lac Perini( and ariancex cm 1-76nit.ry 4, 2008- -flee rta.pplicant, Speotnim Dovclopm -ut Group, LLCis roqucsting 411 cxtcasion. Lo cnritl]NMI working with several pruspect,s [-or the subject tc. C Lv Code sLiLWes that approvals for C ondItimial Usc Penu1U, ai) d Val-.ancus l)cco~iie n u I I au c,(11d if oat utilizod within oii1 ; vicar, This 1-tcjucst would cxtend the al)pro%,als until Ja,ua1-v 6, 2010, allowing; ac€cli€ anal timcc €or the! appliuant to dffveIop tl)c rop~.rty, A'1"X'A(.`HMENT (2): Locahon Map, page II T,c:ttcr fria)u Spcctnmi T)bvulopmcnt Group, pago t t EFk98H 80[715i!&Fy ~ I Location EI k ,4rca EI Bark Area J_ :.::.a 13LL~SS~kR9 Fa4tAFrv'IF f f f A j), 'fir I Subject Site Q l= gem I ffJ` ~ ffll r.ahk.Iltr.SG IL9hS MK..J y I 4 \ k1 AID I~.~Y..a1• _ rv ~1RnH µ - _ 1067 C S{7UD 2cU7 Fee:i Davelopr€ ent/Deveioper: Spectrum Business Park Application: Conditional Use Permit Case o.: 02-CU-15-12-07 7!#4& MAP [S PHTEKDFDFOR REfERfWC9 VSr=ONLY w~ JJJ The CkEyUf F,S9Z11 and bakola Cnun£y ilo not gt 8S n te& tha Acaleraey of this iofoYM RUbn A41d 8fe .5 -nin.n.,nLty orunlouma.ne o.L.ri,ntrnt naf FMSPU rsib1a for errors L'Fr o nkh.51aus. PIECrRUM DEVELOPMENT GROUP, L.L.C. December 16, 2008 Mayor Mike 1cGui c P ul B ckcn, CounciImcrnbcr Gary Hansen, Coumr ilmember Cyndco 1,ields, Co~lixc a~neaxabc Me Ti I] y, Councilmember 3830 PfluL Knob Road P.agmi, Milinesola 122 Exte lion of Conditional Use, Permit, Vat' arktL`v, to AI1nw 9 ft 1 ft parking sp~tm, and the Variance from the rcquircd 0 ft st~tbaul, ~n3 m Blue Gentian Roach and TH 55. Lot 1, Block i pvct'a i-n Rt~si~xess NT)c Class Office Building gear Mayor amd 01 R. nciII71oF?thcN Spt5cATum DevcIopment Group, L-LC resptct€Wiy r'ffq s an e tcnsiOil to its Conditional Use Permit. and the above referenced variances on Lot 1, Bloc. 1 pectrl_a Business Park. Sp irum is currmtty conu-nunicating vvitil st ve!Yal prospec> s f'nr the above refer nc i property' We believe that this project will be a. wf k omp, addition W, our i icdiatc area. and to the City of Fagan. If ynn have any c esEit}a s, pjc4se.Feel free W conUtci €rsc. Than c you for- youi- Qomiderafion. Since, C.114 d V. ; orphew Fresident t Cc: t'hinn1ng Dcpar€ment I ; 7 rJ ~ ~ ~ ~kU ~5 Ica H 131tw ('k:lI"siw 1~4mud Q Suile f3:; 0 f'.x r,[1_ N S~1'-' 1 4~5 I.lr?S r]5~}li ~ G .t~ r,S 2,~~"'S,~~'9fi Agenda Tin Ib mation omo January 6, 2009. Fagan Ciiy c imcil Meeting CONSFNT AGENDA- 0, AcceptanQte W'four used laptop cor pufers ACTION TO BE CONSTI)FRE D. Acc aI f6ur used Iaptop computers from l'argct C;crporation through the Cliiefs of Police A~sooiation. This is a valtiic of approximate] $1,200. FACTS, + As part of Target Corporation's commitm t, (bey ofy • the T4rget t3t,UR Equipment Donation Program R) r law en16xcemtmt, TMs. is a'_4 fi-i tesota pilot program Providing gently used equipment Iikc &A lop computers, laptops, scanncrs, printer, etc, to law e~~f'c~rc~ n~cr~t agencies at no co,4, The IN Chiefs of Police Association is administering this program and after revienvnig Eagau's application havo € etermined the city is eligible for four.lapto computers. A condition of'this program is that the laptop computcts be used by a law eiaforceinent agency. This ii at no cost to the City of Eagan. « These compute will be, ij ed in the eme gme operations center and for training lafy on various aPpl Chief lcDonRld will send a letter thanking Target Corporation f'cr their donation. Attachments- No attac:hmea,t". r Agenda Information 9eino January , 2009. Fagan. City Council Meeting CONSENT AGFNDA; II. To declare the city's intent, through agreement. with the Dakota Communications Center DCC: , to egWp czriergtmQy vehicles with Automatic Vehicle Location (AVT) teclxnology. ACT ION TO RF CONSI )T+ RED: To allow the police and lire depaAments to oxercise at remen(~; with the CC it) ecl6p fx>lice and fire vehicles with an Automatic Vehicle. Location AVL system. -With couzicil appxova.l, thte DC;C will rcir buuse the city for costs, associated with equipping designated emergency vehicles with A 1, tech noIogy. Approving this item will entitle the city to accept a reim€ ursenicnt of $435{x, FACT'S: * A.VL pzovidt-s red-time geographic positioning of vehicles equipped with the system. The system will enable dispatchers to visual Iy Iocate emergency vehicles and i,, in € mdcd to improve response times. * In Dcce her (H)8, the Dakota Communications Center Board of Directors approved the Operations Committee reeomnit udations to hnpleEnent AVL for DCC dispatched agerici es, * The CC is providing a one-time subsidy to reimbun-e participating polic.~, Fire, and arnbulauce services for the costs associated with the procurement and instal lotion cal' A T, Nuipment. * The reimbursement is only avail le for "eligible vehicles" that include, police patrol vehicles, amb-al ance rags, rescue equipmcnt, fire engines and ladder trucks. • The DCC %vill provide finding up to 150 for each eligible vehicle. The police and fire depautments have identified 2 emergency vehicles (25 police/4 fire) that quali ly €or a rein bursemt t of up to $4350, It is anti6pated this I unding will corer all software and hw,dware costs associated with the AV 1, imple cntation. • All costs associated with AVL instaIlation can vehicles riot defined as an "eligible vehicle" per the DCC would h at IN- expeiase of the participating agency. With council approval, the police and #""Ere depait ncnts will exercise the agreements. A'T"T'AC1 =Y11+',N rFS. Rorie Ageritht Memo Januaiy 16, 200 City Council lvlccting 1: LJ`1'11101ZF, app] ication 01`a r~€nt froirti the NROOr1M ReCreatiOll alld )E'arh1 i A, ,o, (NRPA) for an AC 111E+' E Grant. ACTION To BE C'ONSTDIJ- 4F.M. Aillfiovizc the submission of the. AC'lilEVE grant applic~AiQli ('rani. tl€,,: 1aiij n l Recre,aioyl tivid Parks Association. 131 ACCTS; selei; cd as a nat€onal arganjraflon 1hr C.hn niC discas0 prevelxtii~)n all (I 11tal€ L * NM-IA wa, promotion by t he CDC- Pail 01" llie prgject wiII alIow N R PA to fund 10 coniriulni[it~~ art 30,000 to focus and advmice cLu-onic disca e, pi:event€on IocalIy- ThC award w-iII be used SJVer 011. eouji sc of oilc 'car. CHIL: Js; Action Conummities for IlcaltL. Innovation cllid FnVlMY1T~IU €3tal ('11alrP- l: * Th€s rending oppol-tunit}y is avadabic to enab c Iocal mnululiiiti., s ti-) (11e chroliic diserlse i-isk lacIons nl' hysical Iilactivil , poor 11u(I-16 on al~d tobacco use at tlic police, s)rstctiis and envi><omi-iffu tl-change level. * Eagan Parks & Recreation will be the fiscal agcncy for the prq)- e~ * E~ipn T'arks & Recru atimi w1l paTuii'r ~.vilh Dakum CouiTLy Pub liC 1-Icat€h an d the cltics f Ilastili rs, T3T +er CFr«ve He i hls clnC ?VEen(1o a et{xll ks "r,tlrrrlit a graltf proposal liar a rogram to include, L * FFoQux tin Physical clivi €y w]01 an enipll{f,~i~ oyl C;'oini unity ira:€s-primarily for waLkin&ut for bMng, € mEing, bhid€ ig as veil) T_aTC k at CnhancirYq acccss a rc): a "wa Ii1.01ng" systcm of trail signa c * Tic the trail sig3iage to the € nple Steps Walk-IRg j)l-OgY;ITY) [h3-0Lrgh M,):'kct]1tL picces. * Fxpar ding th u S-1inp]e €cp,, alki11 prc~gray r E€3 t11C ret Ircc/sOnior pop Iati0n ■ " he-rc are also some additioniI proguanunatii; pieces (hT II will l~u sdcF]LiI Cd at a larcr c~ato, ■ Thc grant sk4biuussion deadline is January 16, 2009. .r ISSUES: * tine Agenda Infarmath)a Memo January 6, 2009 Eagan City Council e-eti" J. CCINTRAC T 08-06 NORTHWOOD PKWY -1-351 QVFRPASS ACTION TO BE CONSIDERED: Approve Change CMler No. 3 for Contract 08-06 (North w(Tod Pkwy - 1-3 5F [overpass) for the Northwood Pan-k way bAdgc over 1-35E and authorize the Mayor and City lent it) executt, a]l rciated (tocuments. FACTS- * Contract 08-06 provides foT the extension of Northwood Parkway ewer 1-35E from Pilot Knob Road to DenrriaTk Avenge, reconfiguration of the ex.is4ing Northwood Parkway/ Deiiuidrk Avenuc interseQbon with a ivundahout, bitulriix7tlus tnail or sidewalk on each side, cfl Northwood Parkway, ai3d dccorati.ve sircet lighting, Change OrderNi)- 3 provides for v4110 LES item, includhig: C urdrail Tvrnovai necessary for installation of sighing on 1-35E ADD $68T50). Force auuount -work to rt~-niove and replace tap, Rogional Tralfie Management Systcm cable in 1hDUF right-of w ay (ADD $1,653.9 • Forve account work fior raising an exisiaix hydrant to meet final slope gTacies (AD $2,300.99). Force a~. i)ant work for raisi3ig an existing i aiiholo b 1.5 feel it) meet final slope grada,s (ADD $586,92). Forcc account work €or additioual ct>ncr tc wails vam,,truction e,56Ts 4br the yerJy's service vanec door to B urt Po,,;ifive drainage (ADD $492.54). 1Forc-e account work to -nc~di 1y, re-fabricate, and ins l a ixxrtion of omamvrntal rail on the North ood Parkway bridge (ADD $7,597.32), Fabrication of cxtra oriucmenWl rail can ilever ends not shmvn in the o i<gh-lal l3Jans(ADD $1,941 A4), The reduction of payment for liquidated c44mages for lrroject completion beyond the coutrract spcclfied da€e ~DEDI J CT $10,000), This cbangc order «vides for a total ne€ ADD of $5,164_64 (0.14% of «ri inal contract). T'hc CV-y's bi7dge design firm of RF Consulti-ng Croup inc. will rei'mbunse the City for $7,500 of ilic additional ornamental railing cosh, All remaining costs/urt-,d`€ts will be the respmHibiIit of the City's Major tree[ Rind. The than e order has bevrn reviewed by the, Euipnecring DivJsion and found to be in order fog- favorable CotnwlI aciioti. 5 t f Agenda Memo January 6, 2009 City Council Meeting CONSENT AGENDA K. Findings of Fact, Conclusion and Resolution to Revoke Massage Therapist Licenses for U Li and ufang Wang ACTIONS TO BE CONSIDERED: Adopt Findings of Fact, Conclusions and Resolution to Revoke the Massage Therapist License for Li Li. Adopt Findings of Fact, Conclusions and Resolution to Revoke the Massage Therapist License for hufang Wang. FACTS: • The City Council, at their Decernber 16.2088 meeting, directed the City Attorney to prepare Findings of Fact in regard to the revocation of massage therapists licenses for Li U and Sufang Wang. • Previous to this action, an Administrative Hearing was meld regarding these licenses as well as a Massage Therapy Establishment License for New Star Massage which is held by Li U. The findings of Hearing Officer Richard Schroeder were accepted regarding New Star Massage estabfisbment license and the license was revoked effective immediately. • The findings of the Hearing Officer in regard to the massage therapist licenses for Li Ll and Sufang Wang were rejected after Police Chief McDonald presented information regarding a portion of the City Code (Section .03) that had not been considered b the Hearing Officer. Section 6.03 permits the Council to revoke any license for any reasonable cause including questionable moral character or business reputation. The findings drafted by the City Attorney are being presented for consideration. ATTACHMENTS: The Findings of Fact, Conclusions and Resoluti for the Revocation of Massage Therapist License for Li Li is attached as pages p through rp_ The Findings of Fact, Conclusions and I esolut on for the Revocation of Mesa -ge Therapist License for Shufang Wang is attached as pages ~ through. REFORE'1'111+1 CITY COUNCIL C'IT'Y OF EAGAN, DAKOTA C0U`NTV, MINNESOTA fro e. l evo~"io v ol'Wssage Thfr<tpy License FINDINGS OF FAC'E', for Li Li CONCLUSIONS AND SOLU11ON TMs matter cauit! Before the Eagan City Council at its mecting of December 16, 2009. The Council received and considcred the ecomtn i&floi k of Hearing Offic-er Richard SchT,ue,er, tes€iniony and input from chief of police James S. lcDouald; together with all existing files, ircords and material as Prescat d to the C ounci I . R eel upon all the files, i-vvords and input which was presented at the meeting, the City CounciI makes the following Findings of Fact, Conclwiion~ and R solution. FP~DJNGS OF FACT i. In Aug€,,i 2008, the, Eagan Police Department received sari anonymous complaint through its "police tip line" alicging that pro.<AittAion wa.; occurring at lcvv Star Massagc, located ai 3906 Ced v Grove Parkway. 2. The Eagan Police Department, thereafter, began an investigation based on this tip. 1 Through this invcsfigafion 4nd ,arvt llanct~, Rogan calico of icons intenview putrown O' T ew 'Star Massage abet were told by some patrons that they were. i-m~turbak-,d at the business. 4. On October 23, 2008, tind.ercc>ver F,ag~m police olTicer, entered ilie eswbli%hmtm and rect-ivtA rwssagew. During each of their sessions, they weir toticbvd inappwpriutely in the f genital area and/or eiv, solicited for sex. The officers stopped the contact and left the establi4ment. 't is later retumcd and arre.~;ted the therapi%L,~, A 5. The City of Lagan requires dint mw;sage therapy establishments find ma~sage, therapis#~; be fioensed pur.~Ltatot W City Code, Section 6.39 and that such establislincnts and thefapists conduct their business pursuant to the regulLaiow, bi €hiS i rode. 6, One of the therapists aixest was employed by New Star Massagt but was unlicensed to pra ice, massage therapy. 7. Li Li is the owner and/or optrutox of New Star Massage. . As the owner or operator of a business, Li Li has aignificant responsibility to know wliat is going on at the business. 9. The 1aagan City C'otmcil inns tU, t. U Li knew or shoidd have known that her employcc lacked a xssage therapy license and ww; not practicing as a student -tinder the ordinance. i,l 1A failed to exert due diligence with respect to this Uiilic'enased tbeyupi t, 10, The F n City Council finds that Li Li knc or should have known that her employces were i puted to be o `cnng services oa+ ;ide tA' the City c rdinancos. 11, The Hagan City Council finds that a person who willhigly taktt i oii a supervisory role at a b-Lisiness also takes on responsibility for maintaining the basin ss standards of their practice and the ;tanctards of the erklile oolong for the business, 12. On Novtmiber 6, 2008, the Eagan City Council Yield a public hearing to cons idcr the revocation of the establishment license of New Star Massage and the revocation of tho massage`license of one of New Mar's emplovees. Thy City Council voted to direct the matter b,VoTe an independent bearing officer for an administrative heaxi and that the, nutter be bro-Light back before the Council at its meeting on Dcoomber 16, 2005. 13. An administmtke bearing a,, held on Dtec-ember 10, 2008, be-r-orc hearing dicer iuhuTd Schrot- der, His findings girt amRched to the City's findings here. 14, Li t.i was given notice of the hearing to revoke her iieense and attended the, Dcccmb~ r 10, 2005 hearing, 15, At its Dccom r M 2008 meeting, the City Council voted to accept the heal:ing {3~ i{ i'}S eco inier~clwatio to revoke the massage therapy esluhllshment liconso for New 'Star Massagc. The City Co-uncii cxpresscd concern about the hearing officer's findings and recoinincndation rtgaiding the license revocation of IA [A, 16. 't'he liearing officer reeo ~te~d taut the individual rnass4ge (herilpy licellse ol, t.i Li not be revoked because "there was iio evideiace tLat 1s. Li personally engaged in any unlawfid conduct," (Ifeubag Officer's ecomn 4mdadons,1I 17. The revocation of a tnas e therapy license ii=d iioi be prcrnii ;t- l ou "ualav~~'ul conduct," 18. At the Dccramber 10, 008 hearing, the hearing officer did m( have bteIbre him or €hereall€cr ccm lder 0ty Ordinwwe Section 6.03, which provides: ubd. 5. 1Re usaf and revocation. The. council may, for any reasonable causc, refuse to grant any application of revoke - any No license shall 1 granted to a pcrson of questionable rnoT clarwter or buahaess rc~utat~c~ii. Before xcvc c €3oil oI' ally license, the council shall give notice to the licensee and grant such licensee uppoitunity to be heard. Notice. to be given and the exact time of hearing shall be stated in the resokition calling I6r such Bearing. Emphasis Added). 19, The 011y's ordinance c.)nceraing massage therapy establishment and inassace therapist licenses was tm adcd. in order to prevent or pr<AeQL agai t the existence of illicit rn s-uge estabfic;h cents or operafitm, ire the, city and to protect the }public's health, safety r and wel We . Lawn City Ordir rice section 6.39, siibd. 1. 3 20. The City of Eagan has an interest iii pro4-aiug end pr« nnoting 1q,'itimate Massage tlxyapy busiiiesscs. Patrons of ficensed massage, therapists have a ri& to know that they arc receiving services from a reputable, business and mas ww e. 1. Massage therapists who torch them customers. in a sexual manner harm the business reputation of legifnnate massage therapist,, wid offend the stanlat-ds of health, safety and welfare of this community, Such uondu0. raises serious questions rt ggardii the massage thm,zipist's mo al t character and Vvvi des reasoiia~lc cause to revoke the massage therapy license. 22. MRssage therapists who lade the proper license aho harp the husincs, reputation of legitimate massage therapists. 23. The evidence before the City Council dcrnonstrates that Li Li engaged in acdvities ouisidc of the City's Orditiant,e audlor authorized or famed to prohibit her employees from engaging in such ac ivities. 4. Li Li has engaged ire activity which cus€s serious doubt lo, LO het nwml fAalucter Of ,t~sir~css repUtatiOn and for which the City Council finds reasonable cause to revoke her individual massage therapy license. CONCLUSION In order icy }tect Lhte business reputation of icgithuate massage therapists and the licafth, safety, and welfare of this coinmunity, the City fiiids reasoinable, cause to revoke the massage therapisf Iieensc of Li Li. RESOLUTION :t The City Council ~A the City of Eagan hcroh rosolves that the massage therapist license issued to Li Li is revokcd. 4 a Dated at Eagan, Minnesota this day oJ, , 2008, CTT OF F,AGA Ry: Mike Maguire.... hs; mayor . By. Maria 1:10e n its: City Clore: 1 BEFORE THE CITY COUNCIL CITY OF EA AN, DAKOTA COUNTY, MINNESOTA In Re: Revocation of Massage Therapy License FINDINGS F FACT, for Shufang Wang, CONCLUSIONS AND RESOL€JTTON 't'his matter came bcforc the Fagan City Council at its mecti of December 16, 2008, The CoumAl mf eivttd aad considered the. Rocomme-nd tion of Hearing Officer Richard Scbi)Gcdcr; testimony and input from chit-('of pollee James S. IVIcDouald; together with all existing files, records and material as presented to the Council. Bored upon all the files, records and input which was `esented at the meeting, tht. City Co-uneiI makes the following Findiings tit-F pct, Conclusions and Resolution. FINDINGS OF FACT 1. In August 2008, the Fagan, Police flepartimmt received an auouymous complaint through its "police tip line" Wleging that prostitution was occurring at New Star N4a,.ssage, lo, tied at 3906 Cedar Love Parkway. Tb L:agan Police Deparb- ent, thereafter, began an investigation based on this tip. :3, trough tbi~ investigation and sorveiilanc , Fagan police officers intel`viewed patrons of New Star Massage and were told by some patron~ that they went/ masturbated at the business. 4. On Oclobeii 3, 2008, undercover Eagan police officers entered the cstablishment :t alad received inassagcs. During each of lhcir sessions, they w ` - toufc-lied ina ropriately in thtc genital area an&or were solicited flo sex, The officers stopped flip- contact and left the e li is ~et~t. `T`hey later returxmmed and ari stcd the therapists;. 31 5. Shuf'ang Wang is an t amployee of New Star Massage and provided the massage to undercover olticex, Serge~iut T olluyt, du 6n which Ae reputedly toucht-d leis 670in, 6. All massage thj rapists operatr'_i in the City of Eagan are required to posses a license under City 0rdiriancc Section 6,39. T On November 6, 2008, the Fag~m City Council held a pijblic hearing to consider the license revacation o Shtiftng ug, The City Council voted to direct the matter before. an independent hearing officer for an administrative hearng and fiir the tr,atter to he lye iught back b6orc the Council at its meeting on Deceniber 16, 2008, 8, An admiuik arrative hearing was h c I d on Decearhe-T 10, 2008, before hearing oIlicer Richard Schroodcr. His findings are aftJied to the City's findings here. 9. Shufang Wang was given notice oC the hearing to tcvoko her license and attended the D ccmbcr 10, 2005 hearing. M At its Dccc ber 16, 2W meeting, the City Council -~,oted to accept the hearing officer's recoimncnda ion to revoke the massage therapy establishment license for New Star Massage. The City Council expne itcd concern about the hearing officer's findings and recommendation regal tug the license.rcvoeation of Shufang Wang. 11. The hearing officer f6und that Shufang yang hiappropriael.y touched Officer BolIuyVs gtoin area hat rerak ;ed to cis} so for money. (11carir Officer's findings of fact, J( 11.) Ile, det.cf-mined that shit did not meet the definition ol, ostiinlc nr engage in promitution dcf mcd b titre, Star, 609321. {Headiig O1'#icer's Fiadii,gs of Fac€, ¶ 13) 't'he hearing C}fftccr r~tcd, {i~t hat tltcrc a rp ars t[> he l~t]thlrlg in the City's ordinance, Section 6,39 pcitaining t to tht. V(YY atiol) 01' a massage tlieraplst license for the casual contact or touching of a person's hitirnatc parts without engaging, or of#`critng or agreeiirg to engage ill hire J.1or Sexual Contact." Hearing Officcr's Findings of Fact, 714,) 12. At tht- Dtecember 10, 2008 hearing, the heaiing olfict-r did Pot leave before him or tlicn after consider City OMinance Secdon 6.03, which provides: ubd, 5. Rd sal and revocation. The council may, for any rcasniiable ea~ase, refuse to grant Amy application or revoke any lictnise. No license "hall be gray.-.ted o..... pMon_af.gl estionahlc moral characwr or business reputation. Before revocation of any liccnsc, the counull shall give notice to the licensee and giant such licensee opportimity to be heard. Notice to be given and the exact time of Bearing shall be fated ir3 the resolution cal ling for -;a coh hearing. La phasis addcd). 13, The City's oil dirn .ce conecTning massage therapy establishment and massage therapist licenses was enacted : in order to prevent err protect against the e istenec of illicit massage e Ali lzmenC or operations in the city and to ptoteet the publiCs health, safety, and welfare. , Eagan City Ordinance section 15.39, ,ubd, 1, 14. The City of Eagan has an interest in pr}tedAg 4nd 00-nlo ing legitiMn dv- Ina sage therapy businesses. Patmns of licensed massage therapists have a right to know that they are rece ding services €'roin a repu ble inasse~use. 15. Massage tht- apiAs who touch their cw;l r ers in a scxual manner harm the business-reputation of legitimate massage (ht-rapists and olt~nd the s€ darer of health, safety and wet laic off' this community. arch conduct raises scrious questions rccgarding the massage therapist's moral charac€er and provides reasonable caw,e to revoke the massage therapy licen,e. r 16, Tbe, evideuve bdoie the City Council of inappmpr€ate touching having oQQUrred dcmonstratcs that hufang Wang c,ngaged in uctivitiew winch cast serious doubt as to her fix},,se son u good moral eharaQttr and busdness rc futation. CONCLUSION ira order to proted the business reputation of Icgitimatc massage therapists and the heuflth, safety, and w 1fare of this cortrniunity, the City finds reasonab4e caw3e to vk-vokt the massage thcrapist ficense of hufang Nang. The City Council of the City of Eagan hereby ivsolveN- thin the massage therapi~~ Iicer e issLL&d to Shufang Wang is revoked immediately. Dated at Eagan, Minnesota this _ day o C CITY OF EAGAN By: Mike Maguim its: ayol- By- fad4 Petersen lb, City clt yC .r Agenda Memo January , 2009 City Council Meeting CONSENT AGENDA L_ Renewal of Tree Maintenance Contractor License for iardelli Tree and Landscaping ACTION TO BE CONSIDERED: Approve renewal of Tree Maintenance Contractor License for Ciardelli Tree and Landscaping. FACTS: iardelli Tree and Landscap!ng have applied for the renewal of tha!r tree maintenance contractor license. All requirements of the application have been met. Staff is recommending approval of the 2009 license renewal. ATTACHMENTS: None. The application is available for review in the Administration Department. Agenda Memo January 6, 2009 City Council Meeting CONSENT AGENDA M. Renewal of Trash Hauler License for Waste Technology Inc. ACTION TO BE CONSIDERED: Approve rene aI of Trash Mauler License for Waste Technolog , Inc. FAT: Waste Technology, Inc. has applied for the renewal of their Trash Hauler License for 2009. They will be operating one trucks for construction /demolition debris. All requirements of the application have been met. « Staff is recommending approval of the 009 license renewal. ATTACHMENTS: Torre. The application is available for review in the Administration Department. .r Agenda hifomimian 11'ltwaf,) January b, 200 Eagan City Council Meeting PUBLIC HE ARINGS A. Amendment to 2009 Fee Schedule ACHON TO BE CONSIDERED: To close the public htwiiag and ajdopt a ,solution at roving are amendmcnt to the 2009 Fee dhedWe cstablishing fees #br various Community Developmen€-Planning dr-pattinent t=ees. FAC FS- * The Council approved the 2009 Fee SchtAule on I?eQt m er 16, * It was subsequently discovered that the proposed Comimunity Develnpment -Planning fee chmiges were is advertently omitted f-om the t{cc Schedule pirseu led on D comber I& Per Mimiesota. to tes 4£2,353, the adoption of the annual fee schedule or amendment thereto requires publication least 10 clays prior to a publi c hearing. notice for this mee ing was published on December 27, ationale for ~iWable increases in Phtnning Dept fees is as follow-S, o Site Pkvi reviews leave become more limo consuming, and stai-T set-k5 to recover review and researuh timt~ : au escrow is w required as well, o Prdiminary Plarn-ied Developmemt and PrOiminay Subdivision application fees arc adjusted to approach the median for clties iu the, area. ATTACHMENIS * copy oftbtu , proposed changes are attached on pages thxo~ dL , * A copy of the resolution is al: lied on page . .r y o Elan 2009 Fee Schedule DEVELOPMENT REVIEW Fir the charpes bebw that require escmbv deposits, refer to p- for the amount. Application Type Fee Escrow required? Acct Cody ornpfehens€ve Plan Amend meflt 500.40 Yes 0720,4207 onditlonal Use Permit (CUP) " 350.00 Yes 0720.4095 Final Planned Davelopmefl# 350.40 eskz<: M1 07 0,4206 Final Plat 250.00 0720.4206 Final ubdivisiofr>;>= `des0720A206 lriteTim U a Permit (!UP) " X0'00 lies 0720,4095 Planned Developmeri# - annu8l review 1W.0 f} 0720.4223 Flarmed Development Amepdrnent F%`.'' " •;00,0la=:-.. 0720,4207 (separate from fezopi g Pfe€€m€nary PlaRned Developmeir#600:OQ : fes kz 0720,4206 Preliminary Subdivision 450,Ck:.98.: 0720,4206 Pubk notice rnailing labels ' E} per mailing address 0720,4230 l r rrg 60. Yes 0720.4207 site plan revieVtr`r,.:::'' -.,c;,. I5,C;ti0k N-e lies 11720.4223 90 Yes Q720,4205 Variance - reside 'i M1 ~%w X Variance - non-resit"OtIarl " '606:00 4000 Yes Waiver of subd€vis n - d a~Jo# splits * 50,00 No 0720.4206 Waiver of subdiv€s€crn - s€ng!~ i€ r zone 300,00 lies Waiver of subdiv€s€en - other 150,00 lies Appiicafion to appeal is 50% of original fee. NOTE_ # ezoniiig, Preliminary and Final P€snned Developments, CUPS and IUPs do not req uire additional escrow if inoafparated with subdivision application, ;f Y of pil 2009 Fee Schedule ESCROW DEPOSITS The lty requires the following escrow depos€ts. The amounts represent initial deposits, not anal charges, Additional deposits may be regrt3red as City costs are inc4Erred. Initial Escrow DE>~ Acct Code Prefimirtery Subdivision applicatbn OR 259.98 94701. 245 Pri-M lminary Planned Development OR 2,590,00 single-family < 10 acres 1, Waiver of ubdhvisiaon - other OR 5,00,0,00 ,,.;jjjngle-fam€ly > 10 acres I` Comprehensive Plan Amendment t li and to nhomasfmuItitrles L tt! 2-0 acres 9 O 11 and towrnhomestmul iples " acres Waiver of ubdivision - single family zoned 800,40 " Final Planned Development 3,Q00,40 " Planned €3evelopr6entAmendment 4 ~OO,QO " Final Plat 800.Q0.. " Final Subdivision application - 1-3 lots I' Final Subdivision apphlcatton - 4 or more lots b;00 Contract Management < $1; ,ODD esfirrated construction costs ,470 Mir1€MLErn 9004 000 $150,0014500,000 estmated construction costs`;, '°i ~f'gvsts ~DOO-4 rrtiniCtium ~y /s/~y y y,., 0- 00 rain€r~tsm estimated const ~uc-ion'costS yf~` ~~.fi} y { u > MUM estima Conditional use permit Residential 8001.245 f, (loot required it subdivision 818=w has Comrttorciah been collected as )''t'art of same' acatE~€~' yrk,; $00.00 Residential 9041.2245 nterim use Perrr:El --W sit ''pier is Eot regirirt i>sukrEivisiart show has t fk- '1,400.40 Commercial been cliecpart of same arpiicatio}=>::;'. Rezoning yk 500-40 Residential 9001.2245 (Not required if sub&jsion escrow ha 1,400.470 ommemial been collected as pa€1'a carne applica# Site Plan Review 500-41:0 0001,2245 Vadance - residential 00-470 Variance - non-residential 500-00 Public fErEancirrg assistance 10,4700,00 90012245 .t city of E ao 2009 Fee Schedule MISCELLANEOUS FEESICHARGES Fee Aect Code Animal pickup 20.00 1101,4212 Animal impound 4.00 per dap over amownt 1101,4212 billed to Ry by pound Antennae - Radio, Satellite, Microwave and P ; One-time fees: Application & Prequencp Analysis 500.00 per site xxxx,4018 Site survey review 500,00 e-,Per site xxxx,4617 Aden€nistrative Process & Construction Inspection 2,500.0.0, site xxxx,4617 Landscaping 2-,500: 0:« ef- site xxx,4619 Leasefrent rates: 9-9 antennas panels Z:00'.; :per s€ #e per year xxxx,60 Each additional antenna panel k k:;:~ ;666.00 ~ pa~:sa#e per year xxxx.4020 1-3 micro avelsatellite dishes arwhimp antennne .005,00 peg s€tp per year xxxx,4620 M1: Ground space lease per sq re foot per year xxxx,4620 Monopoles varies dependin.g:on sfzeflocation Aud€e tapes - Beard/Cotm6l rneetings of cost : ° " Certification fee for unpaid false alarm or weed':E~iEE Per Parcel xxxx.4612 City Plans/Policies, Comprehensive Plan 203 6720-4234 Spectral Area Plans 4.25 ':age 001,4234 Corn p. Water Su IylDlstribut aW~0i~r}:: Comp, Sanitary Sewer Pol.`€i*iplan Comp, Storm Water €U€an8goent Plan Landscape Policy, horela461: Gain Ordin"O"" ce_ Sign Regulatic~is or Tree 0:re9ervaftd: %`O.-Oppy 0-25 per page " Water Quality &3 a#I acts 75.00 6501.4230 Dangerous Doa4ng! I costs'Birklstaff tkme (see iyqufpent & staff rates section} 'for.hearIng1b :pritten recommendation, yw}--= #o 4 it C;Jerkn Icontrol OfFcer, and PoHo .-officer, aximurn of 1,4?00 :y4 5*t Dangerous Dag stealing B ~Q~N required €~k 6vance of hearing 340.00 Data processing reports actual cost + 10% 41 Digital image phd'tocopies (pictometry 6'6t included) Color 5.00 per page aiack & white .25 peg page "Eagan on Deck" playing cards 5.00 0905.4666 ~ .f Extension fee for variaTice, CLIP, or recording of a Fiat 75.00 0720.4206 or Subdivision False alarm charges - commercial and r)esidantial: First 3 false alarms per year charge Each false alarm after 3 100.00 1101-4214 4~'Qyfl*fl 2009 Fee Schedule MISCELLANEOUS FEESICHARGES (cont'd) F-ee Acct Cole Fee schedule 0.25 {per page 0501.4230 €nvoie€ng cbarga 15% to max- of 10-00 0501.4228 Lodging tax 3% of gross receipts ECVB 9001.2210 (5°G G4 adr Fri fee) 0501-4247 Mailing labels ac ~a€.c 10% 0201.4280 €nspectionladministraf ve fee pity-inEtiatcd aoreec#Ive or clean up work (eg-, tree debris, noxious weeds, board up) maps city map' First one free E8ch nddi#lional 0201.4230 Section maps, ;r{ S section - property array 00 xxxx.430 t section - property and planimetric '50:DO f section - property, planimatfic, and con 118 section - prop., p€animetric and corito~rs':.. 44-E}0::.:.::: n ' section - aerial photo ' 4 section - property only.; Trunk water or sewer syste Water quality classifcatiorrk S.Ot~` Specialty maps X Based on staff rates, p. 26 Zoning or Comp Guide maps; > k~kk 15 x 2 oe1~:::<k::::k::.. ` ' 5.00 22 34:.ti' 15.00 " € utility = IIt (114 secti64iigi#aI f t 40.00 " Other digit il;c tai appirog based on staff{ rates, p. i Copy of ^ r Land t3se~ tUdv 50.00 xxxx-4281 Notary seal (non-City bijs3.tjess): First 5 Each additional > 5 3,00 each 0201-4230 0,50 each " Pates - Eagan Historical Trail ~ 1.00 Photocopies 0.25 perpage 0201A2313 Plans and pecifca€iorFs 50-00 Minimum, varies xxxx.4230 by contract i Research of City records (beyond readily Based on staff rues, p-25 to hr minimum xxxx,4231 avei€ebie raiser€al} Parking res#ricdion - sign bagging feL- 50.00 2001,4 91 ` . 141 RESOLUTION CITY OF FAGAI APPROVING AM] ri ND: + NT TO T14E 2009 FEE SCI EDULE WHEREAS, various sections of the City CoA provide for fees to br- established by City Council resolution; and WHEREAS, the City delis to reQuver cent l user related ocxsis through l'ee,'~ and reinahmse ent; and NOW THERE' FO E, HE IT RESOLVED, that the fees as listed in the attached shall he effective immcdiatcly: otiou by Seconded by: Those in Favor, "hose Against; Date: ,lanuu uy 6, 2009 CITY F EACAN CITY COUNCIL Its Mayor Attest; T(s C°1erk CERTIFICATION I, (aria Peto n, City Clerk of the City of Eagm, D oia County, Minnosota, do hereby certify that the 1t}regoing resolution was d-aly passed id adoplod by the city ~ Council of the City of Fagan. Dakota County, Affimesota, in a Tt ggu v' meeting tht~l or assembled this 6"' day of January, 2009. Maria Peterson, City lcrk Agenda Information Memo Ianuary 6, 2009 Eagan City- Couu ell Meeting B. PROJECT 952, ST. FRANCIS NVOODS "k ADDITION STRE ET IMPROVEMENTS ACTION T E C 0 SIDE RED: pprovo Projcct 982, t- F'ra, ncis Foods 1h Additioii (Street Improvonicnts) as presented and authoilze the prcparatiun of Metalled plans and specification's. FACTS: Since 1990, the, City has impfcmcnttcd a ccmprehensiv~, Pavcmcnt anagemtmt Pro grim that provides timol pav=ent rehabilitation to our loci streets, si i fj cantly cxtendiiig their ovcrali fife cxpcagncy. During t ti -se past nineteen years, the City has rohabilitated approximately 135 miles of loyal streets. The res€arfacing of the streets ~%,Ithiu the t. Francis Woods 6`' Addition in central Eagmi h4s been grog ainmed fbr 2009 in the City's 5-Year Capital Empmvaneiill Program, On ,hate 3, 2009 the City Council directed stag" to prep e a foasibili:ty repoil considering a rehabilitation of these sti-eeis. On l_]acenibor 6, M8, the, fi,asibiIity report for Proiec€ 9S? was pre5enteed to the City otmcil and a Public Hearing was scheduiici for January to formally present and di%cuss. the report with the adjacent pi-opvrty owncrs. An infoi-B34tiOna1 ncighboi-. ood ,meeting was held o-D December 30 for the ad.jaccnt propt~3ty owners mad TepTfn ceritativcs to discuss € ie proposed improvoments. Of €ht~ ~~se~sc d 107 total propertie.; {34 Single-Fainii , 7 Town iomes) proposed to be under this improvement, 14 residents x ,resooting 14 propertics attended the mccting. All notict-s have been published in the legal newspapcr and seat tea all affected property owners informing there of this public heai-ing. f TA I E TS: teasibdity Rcpurl, pages through Ncighhorhood Mceting Mt inutes, page .r City Ea an Report for St. Francis Wood th Addition Street Revitalization City Project No. 982 December 2008 M f, 0 mow. v,kt ' rro-^-srr 'r # # rN[ f x• '.c i' 1 r ~ S St Francis ood 6"' Add;dti City of Ea~an December 31, 2008 Mike Maguire 'i Honorahte Mayor and City Councit Mayor j City of Eagan 3830 Pikot Knob Road Paur 13akimn j Eagan, Mid 55122 Cyndee Fields Re: St. Francis Wood 6'h Addition Street Revitatixativrk limy Hansen City Project No. 987 Meg Ti1Gey Cou€scit Members Dear Mayor and City Councit. Attached is our report for the St. Francis Wood 61' Addition Street Thorn@2 Hedgas Revitati-zation, City Project No, 982. The report presents and discusses the ; y , r ~ ~i t atar proposed improv rnents and ~nctudes a cost estimate, preliminary assessment `I fOR and schedute: I We would be pteased to meet with the City Council at your convenience to review and discuss the contents of this report. I irrcerely, Munidpal Center A 3980 Not Knob Find Eagan, MN 55122-1810 :I John P. order 651.675.5000 rib ne i Assistant City Engineer 651,675-5M fax € hereby certify that this report was 65~,~154-8585 Tt?~1 prepared by roc or under my direct supervision and that I afn a duty Licensed Professional Engineer under the taws of the MaintnnanoR Faui€ity State Of Minnesota. 3 501 Coauhman Point { ? 4 John P. GofC~l'r Eagan, MN 5'5122 651-E7!. ,ZK0 phone Reg. No. 22813 651.r 4.8535Tk Q I Reviewed By- Dept. of Publit We!- 5 Bate; E{ ~ www'Otydeagan-U&M f Review(--d 4 ~ r Finance Rep €}ate: , The i..nne D@S~7ree - Ti-re symbol o€ M1 krangt#rrtd gTrwkh 4 n our rontrn4Pn y- St. Francis Woad 6u, Addition TALE OF CONTENTS Letter of TransmitLat/Ceriitication Ta"bte of Contents Page introduction I Scope 2 Feasibitii=y and Recom endatior.s . 2 Street Evacuation 2 Proposed Im p rove meets 3 Easements/Permits 4 Cost Estimate 4 Assessments 5 Residential Assessment Financing Options , 6 Revenue 50LErCe . 7 Project Schedule 7 LIST or APPENDICES Appefldix A Preliminary Cost Estimate Appendix B Freda-niflary Assessment € OU Appendi C Figures I Location Map 2 Street Imp rove merit/ Assessment Area, Map 3 Typical Section - Overlay .i St. Francis Wood b Addition 8th December 2008 St. Francis flood 6 h Addition Street Revitalization Eagan, Minnesota introduction/ History, Streets - As a part of Eagan's Pavement Management Program, (PMP), the City evaluates streets within the community throughout their life cycle and implements approptlate maintenance strategies. In 1989, a Pavement Management System (PM) was developed that allowed the City to evacuate the condition of the existing pavement surface for all the streets on a rWtine basis and schedule timely maintenance. A Five Year Capital improvement Program (ClP) for street rehabiUtation is developed from this information, The nearly 0.4 mile of neighborhood streets of 5t. 'Francis Wood feu' Addition located in central Eagan are identified for Lhe 2009 street revitalization improvements. Figure 1, located in Appendix C, illustrates the project location. The streets in this residential neighborhood were constructed in 1988. Based on the data and E engineering strategies available at this timt~, the City's current PMP incorporates focal and ongoing maintenance strategies with seal coating occurring as needed (at 5 to 7 years, again at 12 to 14 years) with a bituminous overlay at appro irnateiy 20 years. Recycling or overlaying the roadways located within the project area, which are presently at the 21 year time fra e, iH prevent further decay of the pavement surface, thus protecting and extending the structural fife of the streets. Timely maintenance worst, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the fife of the pavement in the area. The City of Eagan's maintenance records indicate that the streets were seal coated in 1995 and 7005. :f r The public Works rnainLena nce program typically includes extensive patching and crack sealing daring the summer pHor to the overlay. The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed €eveling and maintenance overlays on portions of the streets under consideration, St, Francis Woad S'` Addition 47- where necessary. These repairs atone wilt not substantia€ty extend the life expectancy of the street section if not combined with the bituminous recyc€ing and overlay proposed with this project. The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer) in the project area and determined the system is generally in good working artier and that no major repairs are necessary. Scope This project wilt provide resurfacing (edge milt and overlay) of all of the residential streets. Figure 1, Located in Appendix C, itlustrates the project bmits. 3nctuded in this project are the folia ing improvements; replacement of damaged curb and gutter, adjustments and/or replacernent to sanitary/storm sewer utility' castings, water- gate valves, sewer services, and street signage. Feasibility and Recommendations The mill Et overlay .improvements are necessary to prevent further decay of the pavement section, create a safer driving surface, increase ride ability, and acid structural strength. The rill £t overlay is cost effective in that the proposed improvements {recyc(ing and resurfacing) are considerably €ess expensive than tompi_ete reconstr-ucttor of the streets. The milt & overlay is feasible in that these types of improvements have been used successfully to extend the He expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five Year Capital Improvement Nan (2009 - 2013) for the City of. Eagan and the schedule as outbnQd in the Pavement Management Program, It is recommended that the project be constructed as proposed in this report in combination with other simitar projects in the area. Street Evaluation ' The City of Eagan's Pavement Management System attows the City to evaluate the condition of the existing street surface to help scheduke timety maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PC] rankings are as fotlo s, St, Francis Wood 6L" Addition I PCi - Recommended Improvement'-- 56 - 100 Routine MaintQnance/Crac Sail Seat Coat' 3 Patch/Repair and/or Overlay - 35 Ric ' xstruct The 200 PC] rankings for the street segments have a weighted average pavernent condition rating of 61 for these' neighborhood streets, which fails in the tower rankings of the "Routine .Mai ntenance/Crack Seat/ Seal Coat" category mostly because of the preparatory maintenance performed by City crews, as mentioned above. i-listuricat PCI ratings for this neighborhood were in the Pate/ Repair/ Overiay category prior to the maintenance by City crews. The current PC[ ratings are just above the "PatehYRepair and/or OverEay" Category. The street pavement has reached an age where, based on the City's past experience, the integrity of the pavement can rapidly decline if no improvornents are perfof-med. Therefore, the 2009 construction season is the optimal time to construct the bituminous over'tay on this street. Any delay of the project may reduce the structuvat benefit to the street sectiDns and require full reconstruction. Proposed Improvements Pavement - The proposed street improvernents a ,i f+„+ y}ft shown in Figure 3. The existing street section for these streets generally consists _ bituminous pavement I{JI ~ .e I -5h. Ak 5. supported by 6" gravel base. The existing bituminous - surface wilt be milled adjacent to the existing curb and gutter 6' to a' wide adjacent to ' outside curbs to accommodate a 11h-inch bituminous overlay. The overlay, combined with the existing street section, wild provide a street section consistent with current City standards. The combination of patching and over€ay will not eftinate cracking due to the temperature extremes experienced in Minnesota. Bituminous overlays wild show some continued frost movements and reflective St, FrancE~, Wood & Addition -3- Ila I- I cracking consistent with the underlying pavement. Routine maintenance will still needs to continue under the City's Pavement Management Program. Concrete curb €t gutter - Damaged curb-& gutter will be replaced if severely cracked, spatted, or settled. It is estimated that a.pproxirnatety 25 6 of the existing concrete curb and utter wilt have to be replaced. turf will be removed and you levar'd K w*' vy , v{ ;.ry: Y. S;✓.,} fir. 'i re laced. While the contractor who performs the work is responsible for its establishment in Lhe first 34 days after ptacement, adjacent property owners are encouraged to consistently water the new turf=, ~ f here possibte, to help ensure its kM1ff-.. ~ growth. ignage - Alt traffic control and street identification signage within the project limits will be replaced due to diminished reflectivity, deteriorated support posts, and the signs or posts no longer meeting City and State standards. Easement/Permits All warn will be in the public right-of-way. No additional easements wilt be necessary. It is anticipated that no permits will be required for the resurfacing project, Cast Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2009 eons-trtrction costs and inctude a 5% contingency and indirect cost of 30%, which include tegal, administration, engineering, and bead interest. A summary of the costs is as fotlows: 5t. Francis Wood btu' Addition .r Edge Mill and Overlay wl Signage . $108,80 ' ■ Repair Existing Concrete Curb Gutter-- . 52,540 Total $153,300 St. Francis Wood 6"` Additiork Assessrrrer€ts Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Special Assessment Policy for a mill and overtay improvement for coilector streets. Ali assessments Will be revised based on i'inat casts. A preliminary assessment roR is included in Appendix B. City Special Assessment Policy Assessment Ratio Property city Mill and Overlay - R1, 2, 3 Residential 509 50% Repair Existing Concrete Curb and utter 0%-. 100% Residential Lots - Street Devitalization Improvements Direct. Driveway Access - All residential equivalent properties (38.5 total, 34 single-family, is townhouse units at 75% lot equivalents) as shown on Figure 2, having direct driveway access on to the streets to be improved are proposed to be assessed, based on the amount of front footage adjacent to the streets within the project. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for residential properties (R-1, R-2, R-3) based on a normat residentiat width street. (32 feet). The estirnated cost per residentiai_ lot equiva tent to be assessed based on the City Assessment Policy is $1,272 per Single Family Lot and is Wculated as follows: 1) Total Frontage with direct access = 5,145/ 5,730 (Total F.F. ) = 89.5% 2} [$10$,800 (Mitt ft Overlay Cost) x 509 x 89.8%] = $48,960 [Tots[ Residential Assessment (R-3, 2, 3) w/ direct driveway] 3 $48,960 Total Residential Assessr gq1) $1,272 / lot 38.5 Equivalent Single Family Residential Lots 4) T6wnhor€se 759 of a S Lot (G.75 x $1,2721 lot) _ $954 ! Townhouse Unit Indirect Driveway Access - AR residential equivalent properties (51 total, lab to nhomes = 51 lot equivalents) as shown on Figure 2, having indirect driveway access, via privately t maintained streets (St. Francis Warr, Abbey ay), are proposed to be assessed, based on the , 'amount of front footage adjacent to the project. The City's Assessment. Poi.icy states that 50% St. Francis Wood B"' Addit3art -of the mill and overtay costs are assessable for residential properties (R-1, R-2, -3) based On a normal residential width street (32 feet).The estimated cost per residential lot equivalent is as follows: 1) % Residential with indirect access _ 585 front footage 1 5,734 (total ff.) = 10.7% 2) [$109,900 (MiR & Overlay Cost) x 509 x'10.2 ] _ $5,554 [Totat Residendat Assessment wl indirect driveway] 3} 5 554 R-1,2,3 Residential Mses rrij~ t 1091 lot 51 Residential Lot Equivatents 4) Town house 75% of a Single I`amily Lot. (0.75 $1091 lot) _ $82! Town h orne unit Assessment. Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessi-neat is inctuded with the property tax s6tement, the assessment €R be spread over five years with the interest determined by the results of the bond sate used - to finance the improvements. The following payment schedules are examples of the various estimated assessments with an estimated 6.5% interest for the assessed amounts: Single i=arnily Residential Lot = $1,272 ! Principal Interest Cost Per Year i Per Year Per Year First bear i 25 ; $83 $337 $17 27 Fifth Year $254 Town House Unit - Direct Access = $954 i Principal ; Interest Cost Per Year ; Per Year Per Year First Fear ; $191 $62 $253 ~ Pifth Year '$191 i.. 2t 3 .St. Francis Wood 6 4 Add# ion 5 -6- Revenue Source A summary of revenue sources is {fisted betew: Project Property City Cost Assessment Contribution Mitt Et Overlay( l Signage) $ 108,800 54,400 54,400 Repair Existing Curb 52,500 -43- 52,500 Total $159,300 54,400 $106,900 The City's Major Street Fuiid will finance the estimated project deficit of $106,900 (67 of totat). Project Schedule Present Feasibility Report to City COLInCill Order P€ Nic Hearing.... . December 1, 2008 fnformationat Meeting December 30, 243U8 Public Hearing , January 6, 2009 Approve Plants and Specifications..... . . . . . February, 2009 Award Contract March, 2009 Project Completion . . . . . . . . . August, 2009 Fi nat Cost Report . . . . . . September, 2009 Finat Assessment Tearing Fa4E, 2009 First Paymcnt Due with Property Tax Statement May 15, 2010 St. Francis Wood 6th AddItIon 5 -7- Appendix A -Street Overlay - City Project 1o. 982 Preliminary Cost Estimate St. Francis Woad 6th Addition 1. Bituminous Street Overlay Est, Unit Estimated Item t - Unit € Quantity Price Cost mobilization LS 1 $ 7,000.00 7,GD0.00 Mill Bituminous Pavement (1 114" depth) S`l 3,850 0.50 1,925.00 Type LVWE45030B Wearing Course Mixture w TON 2 _ 900 60.00 54, D-00 Bituminous Material for 'tack Coat GAL 490 3.10 15 "19.4}0 Adjust Manhole - Miser Adjustment EA 175.0E 175.E Remove/Reptace Frame ft Ring, Casting-27" EA 14 675.00 9,450.00 Adjust Gate Valve Tap Section ft Replace Lid F EA 4 250.00 "1,4 moo Rernova ft Replace Signage L 7 3,000.06 3,000.DD Traffic Control t L 1 1,625.00 _ 1,625.00 Subtotal $79,700 _ wY + 596 Contingencies $3,985 Subtotal $93,690 309 Indirect Costs $25,107 Total - Biturninous Street Overlay - $108,800 If. Repair Existing Concrete Curb a Gutter _ Est. Unit Estimated Item Unit Quan_t Price Cost Remove Concrete Curb & Gutter LF 1,420 5.OG $7,100.00 Remove Concrete Valley Glitter SY 16 $12,00 $192,00 Select Topsoil Borrow CY 20 $27.00 540.00 Aggregate Base, CI. 5 (10096 Crushed} T4# f 8 - $15.40 $123.20 Type LVWE45030B Bit Wear - Driveways TON 12 $90.00 $1,080.00 hype LVWE4503436 Bit Wear - Street Pat€h TON 10 90.00 $900,00 Repair Sprinkler System EA 2 $460.00 s 5320.00 Adjust; Frame & Ring Casting (CB) EA 8 $250.00 $2,000.00 Install 2 3 CB Erosion Barrier Shroud EA 5 350.00 $9,750.00 Concrete Cur ft Gutter D412 LE= 1,325 i 5.00 $21,200,00 Concrete Curb & utter 13612 LF 75 $15.00 $1, 200.00 Concrete Curb & Gutter B618 LF 20 16.00 $300.00 Concrete Valley Glitter 5 16 $46.80 $748.80 Sodding, Type Lawn (Highland) SY 330 4.00 $1,320.00 Compost, Grade 1 TON _ 25 15.0 150.00 Subtotal ; $38,430 { - + 5% Contingencies $1,922 Subtotal 40.,360 - - i + 3.0% indirect Costs x 12,108 Total - Repair Concrete Curb St Gutter i 52,00 Total Project Cost = $159,300 Appendix 5 - City Project No. 9$2 Preliminary Assessment Roll St. Francis Wood 6t' Addition Low Densfty Res. P.I.I . Lot Unit - i=q€~iv it Assessrnent TotaI DIRE T DPJVEWA ACCESS Bald Eagle Ct. 1147 BALD EAGLE CT 10-6544}5-130-02 1 $1,272.00 $ 1,272.OD 1150 BALD EAGLE CT 10-6594}5-140-02 1 $1,272.04 1,272,00 1146 BALD EAGLE CT 10-65905-150-02 1 $1,272.04 1,272.00 Subtotal 3 3,816.00 Blue MemD Ct, 1445 BLUE HERON CT 10-659.05-010-02 1 $1,272-04 1,272.00 1149 BLUE HERON CT 10-65905-020-02 1 $1,272-00 1,272.40 1153 BLUE HERON CT 14}-65105-030-02 1 $1,272.00 $ 9,272.00 1157 BLUE HERON CT 10-65405-440.02 1 $9,272.00 ~ 1,277,00 1160 BLUE HERON CT 941-65905-050-02 1 $1,272.0 9,272,00 1156 BLUE HERON CT 10-65905-060-02 1 $1,272.04 1,272.00 1152 BLUE HERON CT 10-65905-070-02 1 $1,272.OD 1,272.40 1148 BLUE HERON CT 10-65905-08G-02 1 $ ,272.00 $ 1,272.40 1144 BLUE HERON CT 10-65405-090-02 1 51-,272.00 $ 1,272,00 1140 BLUE HERON CT 10-65905-100-02 1 1,272.4D 1,272,00 Subtotal 10 $ 12,720.00 Duckwaod TO. 1175 DUCKWOOD TR A 10-65903-032-05 0.75 51,272.00 954,00 4175 DUC CDB TR B 10-65903-031-05 0,75 $1,272.00 954.00 1175 DUCK OOOTRC 10-65903-030-05 0.75 $1,272.00 954,00 1175 DUCKWOO0 TR D 10-65903-029-05 4.75 $1,272.00 $ 954.00 1175 DUCKWOOD TR E 10-65903-028-05 0.75 1,272.OD S 954,00 4184 DUCKWOD ] TRL 10-65105-010-01 1 $1,272.00 1,272.00 1188 DUCK OOD TRL 1G-65905-02G-01 1 $1,272.00 $ 1,272,00 1192 DUCXWODD TRL 10-65905-030-01 1 $1,272.00 $ 1,777,00 1116 DUCKWOOD TILL 10-65905-040-01 1 51,272-OD $ 1,272.00 4240 DUCK WOOD TF L 10-65105-050-01 1 $1,272.0,D $ 1,272.00 1204 DUCK WOOD TRL 10-65405-06G-01 1 $1,272.00 $ 1,272.00 1208 DUCX ODD TRL 10-65405-470-01 1 1,272.00 $ 1,272,00 1141 DUCKWOOD TRL 10-65905-110-42 1 1,272.4D $ 1,272„00 1,1195 DUCK OOI) TRL 10-65905-120-02 1 $1,272.00 1,272.00 1213 DUCKWMD TRH, 10-65105-160-02 1 $1,272.00 $ 1,272,00 1207 DUCKWODD TRL 10-65905-970-02 1 $1,272.00 1,272,00 4211 DUCI<WGOD TRL 10-65405-180-02 1 $1,272.04 $ 1,272.00 Subtetal 15.75 S 20,034.00 Falcon Way 3744 FALCON WAY 94}-65905-194-o2 1 51,277.04 1,272,00 3744 FALCON WAY 1G-65905-200-02 1 $1,272.00 1,27,2.00 3740 FALCON WAS' 10-65405-210.02 1 $1,272.04 $ 1,272,00 3736 FALCON WAY 10-65405-220-02 1 $9,272.00 $ 1,272.00 3732 FALCON WAY 10-65905-230-02- 1 $1,272.04 $ 1,272.00 3728 FALCON WAY 141-65105-240-02 1 $1,272.00 $ 1,272.00 3724 FALCON WAY 10-65905-254-02 1 $1,272.00 1,272.D0 1720 FALCON WAS` 10.65905-260.02 1 $1,272.040 1,272.00 5s- 3716 FALCON WAY 10-65905-270-02 1 $1,272.00 1,272,00 Subtotal 9 11,448.00 3600 ST FRANCIS WAY A 10-65903-027--45 0,75 $1,272,00 954.00 Low J)ensity lies, t P.i. . Lot Unit - Equivalent A ssess ment Total INDIRECT DRIVEWAY ACCESS Abbey Way 3664 ABBEY WAY A 10-65903-006-04 0.75 $109.04 92,00 3664 ABBEY WAY B 10-65903-005-04 0.75 $1119.04 82.00 3664 ABBEY WAITC 10-65403-004-04 0.75 $109.04 82.00 3664 ABBEY WAY D 10-65903-003-04 0.75 $109,00 82.00 3664 ABBEY WAY E 111-65403-002-04 0.75 $109.01 $ 82.00 3664 ABBEY WAY'F 10-65903-001-04 0.75 $109.00 82-00 Subtotal 4.5 492,00 St Francis Way 3616 ST FRANCIS WAY A 30-65903-006-05 4.75 $109.00 82.00 3629 ST FsRANCJS WAS' A 10-65903-007-04 4.75 109.00 82.00 3635 5T FRANCIS WAY A 14-65903-014-04 0.75 $149.40 82,00 3612 ST FRANCIS WAY A 10-65903-0"14-05 4,75 $109.00 $ 82.00 308 ST FRANCIS WAY A 10-65903-022-05 0,75 $109.00 * 82.00 3623 ST FRANCIS WAY A 10-65903-026-04 0.75 1099 $ 82,00 3620 5T FRANCIS WAY A 10-65903-027-04 0,75 $109.00 82.00 360"1 ST FRANCIS WAY A 10-65903-437-05 0.75 $109.00 32.00 3617 ST FRANCIS WAY A 30-65903-045-05 0.75 $104.00 32.00 3616 ST FRANCIS WAY B 10-65903-OD5-05 0.75 $109.00 32.40 3629 ST FRANCIS WAY 13 10-65903-008-44 0,75 $109.00 82.00 3592 ST FRANC€S WAY B 10-65903.413-45 0.75 5109,00 82,00 3635 ST FRANCIS WAY B 10-65903-415-44 0.75 $909.00 82.00 3608 ST FRANCIS WAY B 10-55903-021-05 035 $109.00 $ 82.00 3623 ST FRANCIS WAY 13 10-65903-022-04 0.75 $109.00 $ 87,00 3600 ST FRANCIS WAY J3 10-65903-026-05 0.75 $109,00 $ 32.00 3620 ST FRANCIS WAIF B 10-65903-028-44 0.75 $"109.00 82.04 36€11 ST FRANCIS WAIF B 10-65903-036-05 0.75 $109.00 ~ 82.04 3617 ST FRANCIS WAY 5 10-65903-044-05 0-75 $J04.00 $ 87..00 36"16 ST FRANCIS WAIT C 10-65903-004-05 0.75 $1i)9,00 82.00 3624 ST FRANCIS WAY C 10-65903-004-04 0.75 $109.00 $ 82.00 3612 ST FRANC15 WAY C 10-65903-012-05 0.75 $"109.04 $ 82.00 3635 T FRANCIS WAY C "10-65703-016-04 0.75 $109.00 $ 8;x.00 3623 5T FRANCIS WAY C f0-65903-024-04 0.75 $109.00 $ 82.00 3600 5T FRANCIS WAY C 10-65403-025-05 0.75 $109,00 82.00 3624 5T FRANCIS WAY C 10-65903-029-04 0.75 $109.04 82.E 3601 T FRANCIS WAY C 10-65943-035-05 0.75 $109.00 $ 82.00 3617 ST FRANCIS WAY C 10-65903-043-05 0.75 $109,00 $ 82.00 3616 5T FRANCIS WAY J3 10-65903-003-05 0.75 $109,00 82.40 f 3629 ST FRANCIS WAY D 10-65903-010-04 0.75 $109, 04 $ 82.41). 3635 ST FRANCIS WAY D 10-65903-017-04 0-75 $109.04 $ 82.00 3508 ST FRANCIS WAY D "10-65403-099-05 0.75 $109.00 82.00 3623 5T FRANCIS WAY D 10-65gM-423-04 4.75 $109.04 $ 82.00 3600 ST FRANCIS WAY D 10-65K3-024-05 4.75 $109.04 82.00 3620 ST FRANCS WAY D 10-65403-030-04 0.75 $109.04 $ 82,00 36D1 ST FRANCIS WAY D "€4-65143-034-05 0-75 $109.00 $ 82,00 3617 5T FRANCIS WAY D 14.65443-042-05 0.75 $109.00 82.00 3616 ST FRANCIS WAY E 10-65403-002-05 0.75 $309.00 82.00 3642 ST FRANCIS WAY E 40-65903-010-05 0.75 $409.00 82.00 3624 ST FRANCIS WAY E 40-65903-011-04 0.75 $404.00 82.00 3635 ST FRANCIS WAY € 40-65903-018-04 0,75 5409.00 82.04 3608 ST FRARM WAY E "ID-65903-018-05 0,75 $409.00 $ 82.00 3640 ST FRANCIS WAY E 44-65903-423-05 0,75 $109.00 ~ 82.04 3623 T FRANCIS WAY E 40-65103-025-04 0.75 $409.00 $ 82.00 3620 ST FRANCIS WAY E 40-65403-031-04 0,75 $109.00 82.00 3601 5T FRANCIS WAY E 40-65443-D33-05 0,75 $109.00 82.00 3617 5T FRANCIS WAY E 10-65943-441-05 0.75 $109.04 $ 82.0{3 3616 T FRANCIS WAY F 10-65943-001-05 0.75 $109,00 $ 82.00 3612 5T FRANCIS WAS' F 10-65443-009-45 0.75 $109.00 82.00 3629 ST FRANCIS WAY E 10-65903-012-44 0.75 $109.04 $ 82.00 3635 ST FRANCi5 WAY F 10-65903-419-04 035 $109.04} $ 82.00 3623 5T FRANCIS WAY F 94.65903-021-04 0.75 $109,04 82. 3620 ST FRANCIS WAY F 10-65903-032-434 0.75 109.00 $ 82.00 3617 ST FRANCIS WAY F 10-65943-040-05 0.75 $1419.04 82.00 3612 ST FRANCI5 WAY G 14-65903-018-05 0.75 $109,04 $ 82.00 3629 ST FRANCIS WAY G 10-65903-013-04 4-75 $109.00 82.00 3548 ST FRANCiS WAY G 10-65903-016-05 0.75 $109.00 $ 82.00 3635 ST FRANCIS WAY G 10-65903-020-04 0.75 $-104.00 $ 82.00 3647 ST FRANCIS WAY G 10-65903-039-05 0.75 $149.04 $ 82.00 3608 ST FRANCIS AY H 10-65903-015-45 0.75 $109.00 82.00 3612 T FRANOS WAY H 10-55903-007-05 0-75 $109.00 $ 82.00 3647 ST FRANCIS WAY H 10-65903-438-05 0.75 82.00 Subtotal 46.5 $ 5,069.00 TOTAL $54,400 TOTALS - Properties Sirral.e Family _ 34 - Direct access TOWnhDmes = 6 Direct access (4.5 LE) Townhamps = 69 Indirect access (54 LE) .r F\n s IW.~0.3d+ y I'dahTrh d0 V Y ~ ~n H EL y F Project Location YANKE~E uoC) I.F ROAD } ac E ~ {Up_Ftitzo} w f ~ o-- ~ t r I 1 r ~ d JJJ - G}t.ali3 Y L ira-~~r n,- f ROAD ° GA;Pro aot do ConirwL Inrorlr Von\962 ouuiNJ; Repart\Loc bon Plan 71 f10f MON. fit. Francis Wood 6th Addition 4f~ My of Ekau S3 Street evitalizatlon Fig. 1 Eixg:nccring Depwtment Lo . tlon Map - Project 082 r VARI FS f fS { E. # 3" BITUMINOUS SURFACE CURD "c U~TER 6" 0L. 5 AGGREGA Tr RASE Existing Typicai Section E30' ROW VARIES I "I ENE dill-I- (6'-8' wkde; Ty p. TYPE 2;50/2360 DiTUMINc3~5 OVERLAY REPLACE E X. "C~r;Ra tic 9!.TUMINDU TACK COAT BUTTER Aw DIRECTED ;i" BIPUMINQJS SURFACE t) AUrUHLUA'#E LEA F 1 Bituminous Street Overlay Proposed Typical Section k-1'rol v,d tankscc# fo 978 :Y oa en Efniie ii -m-zeari t. F ncEs Wood 6th Addition Street Revitalization FIq. 'rf=rsrsr~ rir7y dir:e d 40 D Typical Sector - Project 98 CITY PROJECT NO 982 INFORMATIONAL NEIGHBORHOOD MEETING ST. FRANCIS WOOD STRl;hT REV ITALI A ION TUESIIAY, DECEMBER 30, 2008 5:30 P.M. CITY I14LL COUNCIL IIAMBFRS Attcndance; John Gordcr, Assistant City Engineer, 14 property owners 3epre~;en~isa 14 propcr€ics (see attac~ (r d sign-in sheet), A. Prtwntntion of Project Details * Ciorder weiconied the property owners and presented project information, inciudhig details such 4s corstraction, eosts, schedule and assessmimits. B. Questions/ Comments * After this presentation, we see that the notice sent to pis by the City had an error in the assessment amount for t€wnhomes with indirect driveway access. Yes, The es€irnated special assessrnenl should be, $82 per townhomQ for. these to nhomes with indirect driveway access thosc properties with a dziveway onto e prlivale ~freets), The tt>w11110tncs with &Tt Qt dll Ve a access onto public stieet~; have are cstimatcd assessment of $973. 0ty staff will re no lice, the affec led rvroperty owners with this c1ariliCalion, * I am president of one of tht townhome homeowners ass"iatia ns, and we wish to rehab our private streets in co3njonctlan with the City work. Onec a contmetor is select-d 110r the City c011tract this SPI-Mg, City staITwhi provide contact ire€ormation to you fox- a possibic private contract for pnvaw street rehab woi-k. This has boon do€rc successfufi on prj v ious City contracts with adj scent pi~vatc streets. * I have possible interest in a vain garden ja my yard. Staff will contact you to provide further its €ormition on rain gardens and prograrns avadabie to homeowners. The meeting adjourncd at 6:10 p,m. ~J NEIGHBORHOOD MEETING St. Francis Woods Additions City Project 982 Tuesday, December 0, 2008 City of Eana 5:30 P.M. ANNE ADDRESS Wn,~ Y\ i N", 12. 17. is. 20. C":Tonins',S u-la hee#s'SIGN- . II'I' . €ago-dou Agenda Informatinn Memo J11nlEary 6, 2001) Eagan City Council Meeting C. PRO.Y:C`T 1006, KNOLL RIDGE DRIVE STREET IMPROVEMENTS ACTION TO BE CONSIDER-ED: Approvc Project 1006, Knoll Ridge Drive {Stre(-,t ltuprovements) as presented and authorize the preparati<o-o of detailed plans .end sped ficatiom. FACT S: Since 1990, the Oty has it pItniented a comprehensive. P.av r-nt MV .magement Program that provides timely pavomont rehabilitation to imr Iocal strei-,t% si +i fican fly cxtendi-ng the€r overall life expectancy, 1)U-M these past nineteean years, the City h rehabilitated approxii-n atedy 135 miles nHocal sti cts. Tbv, resurfacing of Knoll Ridge Drivc, scuth of ylIo Lane in west-central Eagan has been prograimuti d for 2(X)9 in the City's S- eax Capital 1mprowa-n.er~t Program. On June 3, 2008 tlic City Council dlrteGted staff to prepare a feasibility reporf ccnsideiing a rehabilitation of this street. * On Dectpiher 6, 2008, thte feasibility report Cor Project 1005 ,was presented to the City Council and a Public Hearing was schi-du1cd for RmtLary 6 to fonnaRy present and di'iULLss t110 fepor1 with the adjacent property owns !is. An informati« anal ncighboffiood meeting was field on December 30 for the adjacent property owners and r pieseumtives to di ass the proposed improvcmen#s. Of the, 14 total pl-opertics ~a l Single-Family) Proposcd to be assessed under this imp Tov ont, y idents rc resentin 1 ropc attended the rn eting. All notices have bccn p-ub€i ed in the, legal no spaM and scat to all rtaf&Qteil proper.ly owm rs inforn-ring thepi ifl' this public hf,a ing, ATTACHMENTS: • i!easibillLy RcpDrt, pages Lhruu • Neighl -hood Meeting Minutes, pagc. ~k ~a City of EaRaff Report for Knoll Ridge Drive Street Revitalization City Project No. 1006 ~ ~ ~ j. .tits/~ J4.- l✓y.'S~- i...~ sue; {'~fu'' jj •V~'5 .{1~;~' \ 5 wi{ x~,.,::: Y r '1JpYyrl } .'.5 "s _ h Ste} ~ ~ 19 December 2008 KnoIJ Rldgr- Drive City of Ea~an Mike Maguire December 30, 2008 wayor Honoraiale Mayor and City -C Wncil City of Eagan Paul Bakken Oynr~e~ Fields ~ 3830 pilot i{f3vb Road Eagan, MN 55122 Cary Hanson Meg Tau y t fie; Knoll Ridge Drive Street Revitatization Council Members City Project No. 1006 Thomas Hedges ~ Dear Mayor and City Councit: City Administrator Attached is our report for the Knott Ridge Drive street €tevitai<i-zatioD, City Project No, 1006. The report presents and discusses the }~ro~osed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City CouncU at your convenience to reviow and discuss the contents of this report. urtic`spal Conter = 3830 PHot Knob Road ~ 5irrcerely, Eagon, tlIN 551 ?2-1810 ~ C51-675.500€1 phone 651.075.5012 fax = . ohn P. order 651A54.B53~iTDD I Assistant City Engineer I hereby certify that this report was prepared by me or under rriy direct A aintcrr rsoe F a ili4y supervision and that k am a duty Licensed 3,501 {;Dauhman rloini I Professional Engineer under the laws of the Eagan, MN 55122 State of Minnesota. 651.675-5 '30o phone John P. Gorden 651,675.5360 f7x i - D'~ t} J Reg. n. 228I3 c3 T 45 J S I r~ Tan ~ ~5 i.sF4. Sir 35 Date- Reviewed By, t qVI -2 _J I LY,It+Oe£kC,}`ktl.C6r31 ' - r ;r Dept. A orts Da,te:_ ~ r ~ iteviev+.~d y The Lone Oak TrUc I _ F. Y 5 Date; ThB E'Y lr?ei of Finance € dpt. - ~;trorrgtfr and gFOwtfi in .iur cMMMUNI=Y- I Knoll Ridgy' Drive TABLE OF CONTENTS Letter of Transmittat/Certification Table of Contents Rage introduction I 5cope 2 Feasibitity and Recommendations 2 Street Evaluation Proposed Improvements 3 Easements/ Permits 4 Cost Estimate . 4 Assessments 5 Residential . 5 Assessment Financing Options... 5 Revenue 5ource . 6 Project Schedule 6 LIST OF APPENDICES Appendix A Preftinary Cost Estimate Appendix B Preliminary Assessment RoU Appendix C Figures I Location Map Z Street €mprovement/Assess ment Area Map 3 Typical Section - Overtay ` Knnli Ridge Drive December 2008 Knot I Ridge -Drive tre t Revita Hzation Eagan, Minnesota Introduction/ History Streets - As a part of Eagan's Pavement Management Program, TMP), the City evatuates streets within the corn munity throughout their life cycle and impteme. nts appropHate maijitenance strategies. In 1989, a Pavcrnont Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surrface for alit the streets on a routine basis and schedule timely maintenance. A Five Year Capital improvement Program (CIP) for street rehabilitation is developed from this information. The 500-toot long residendallneighborhood street in west central Eagan is identified for the 2DD9 street revitatization improvements. Figure 1, located in Appendix C, itUstrates the project Location. The cul-de-sac in this residential neighborhood was constructed in 1984. Based on the data and engineering strategies available at this time, the City's current PMP incorporates tocal and ongoing maintenance strategies with seal coating occurring as needed (at S to 7 years, again at 12 to '14 years) with a bituminous overlay at approximately 20 years. Overlaying the roadway located within the project area, which is presently at the 25 }dear time frame, will prevent further- decay of the pavement surface, thus protecting and extending the structural i_ife of the street. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals dudng the life of the pavement in the area. The City of Eagan's maintenance records indicate that the street was seal coated multipte tirnes between 1988 and 2004. f The Public Works maintenance program typically includes extensive patching and crack seating during the summer prior to the overlay. The Public Works crews, as part of the Preparatory Pavement Management Ptah, removed and replaced deteriorated pavement areas Knoll Ridge Drive Q -1 and placed leveling and maintenance overlays on portions of the streets under consideration, where necessary. These repairs alone witl not substantially extend the life expectancy of the street section if not combined with the overlay proposed with this project. The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storms sewer) its the project area and determined the systern is in good working order and that no major repairs are necessary. Scope This project wild provide resurfacing (edge mill and overlay) far approximateLy 0.1 mite of roadway on Knoil Ridge }rive. Figure 1, located in Appendix C, Mustrates the project timits. Included in this pfoject are the foltawing improvements; replacement of damaged curb and gutter, adjustments and/or replacement to sanitary/storm sewer utility castings, water gate valves, and street signage. A flew cater basin will also be constructed at the end of the cut- de-sac. Feasibility and Recommendations The milt Et overlay improvement is necessary to prevent further decay of the pavement section, create a safer driving surface, increase ride abitity, and add structurat strength. The m W Et overlay portion of the project is cost effective in that the proposed improvements (resurfacing) are considerably less expLinsive than complete reconstruction of the streets, The mill F± overlay is feasible in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five Year Capital Improvement plan (2009 2013) for the City of Eagan and the schedute as outlined in the Pavement Nrarragernent Programs. It is recommended that the project be constructed as proposed in this report in combination with other simitar projects in the area. ,,KfiDII Ridge Drive & V -2- Street Evaluation The City of Ea an's Pavement Management System allows the City to evatnate the conditic~i of the existing street surface to help schedule b ely maintenance and improvements. The pavernerrt Condition index (PCk) ranks the surface condition for each street. The general categories that define PCI rankings are as fo[lows: Oct I Recomi ended Improvernent 56 - 100 Roudne Maintenance/Crack Seat Sea I Coat - 55 atchlRepair arsdlos overlay - 35 ~ i~ecorrstrnct The 2008 PC] ranking for the street segment has a weighted average pavement condition rating of 44 for Knoll Ridge Drive, which faits in the- rankings of the "Patch/Repair and/or Overlay" category, as mentioned above. The street pavement has reached are age here, based on the City's past experience, they iotegtity of the pavement can rapidly decline if no improvements are performed. Thr mfore, the 2009 construction season is the optimal tirne to construct the bituminous overlay on this street. Any delay of the project may reduce the structural benefit to the street section. Proposed Improvements Pavement - The proposed street improvement is shown on { } Figure 3. 7he existing street section for the street generally consists of 3" bituminous 5"' '+r pavement supported by 6" The existing gravel base. pavement on Knott Ridge Breve wilt be milted adjacent to the existing curb and grater (6-8' ~R,~ wide adjacent to outside curbs) to accommodateM1a Ii -inc~t bituminous overlay. The overlay, combined with the existing street section, will provide a street section consistent with current City standards for residential neighborhood streets. The combination of patching arrd overlay wilt not ei_iminate cracking due to the temperature extremes experienced in Minnesota, Bituminous streets will show some continued frost movements and reflective Knofl Ridge Drive 0 -3- cracki€ e consistent with the existing pavement. Routine maintenance will still reed to continue under the City's Pavement Management Program. Concrete cur{ gutter - Damaged curb Ft gutter wilt be replaced if severely cracked, spatted, or settled. Boulevard turf %NS,~~"'+w,. will removed and replaced, While the contractor who performs the work is responsibte for its establishment in the first 30 days vF v after ptacernent, adjacent property owners are encouraged to consisterttty water the new turf, where possible, to help ensure its growth. Signage - AR traffic control and street identification signage within the project limits will be replaced due to diminished reflectivity, deteriorated support posts, and the signs or posts no longer meeting City and State standards. Easement/Permits All wort watt be in the public right-of-way, No additional easements will be necessary. It is anticipated that no permits will he required for the resurfacing project. Cost Estimate Detaited cost estimates are Located in Appendix A. The estimates are based on anticipated 2009 con~-troction costs and include a 5% contingency and indirect cost of 30%, which inctude legal, administration, engineering, and t~ond interest. A summary of the costs is as foUows: Knoll Ridge Drive Edge Milt and Overlay wl Signage 29,30D t + Repair Existing Concrete Curb Fx utter 9 0~~ Total $38,300 [Gail Ridge Drivc 0 -4- Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated ire accordance with the City of Eagan's Special Assessrnent Policy for a milt and overtay improvement for local residential streets. All assessments will be revised based on final costs. A pretiminar-y assessment roll is inctuded in Appendix B. City Special Assessment Policy Assessment Ratio Property City Mill and Overlay - Residentiat 50% 50% Repair Existing Concrete Curb and Gutter 0% 100% Residential Lots - Street Overlay Improvements (Knoll Ridge Drive) All residential lots as shown on f=igure 2B having driveway access on to the street to be improved are proposed to be assessed. The City's Assessment Poky states that 50% of the mitt and overlay costs are assessable for toca [ residential streets, lased on a standard 32-foot width. The estimated cost per single-family (R-i) lot to be assessed based on the City Assessment Poticy is $9251 lot and is calcutated as follows: 1) % R-I Residential = 1,145 f, f. / 1,296 (total f. f,) = 88.4% 2) [$291300 (Mill ff Overlay Cost) 509 88,4%] =512,950 (Total R-I Residential Assessr'nent) 3) X12,950 (R-I W~ denda[ Assess Ment $92Mot 14 Lots - - Assessment Financing Options The property owner will have the option at the tune of the assessment bearing to pay the full assessment or if~c[ude the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment will be spread over five years } with the interest determined by the results of the bond sate used to firlaRce the ` improvements. The following payment schedules are examples of the various estimated assessments with an estimated 6.5% interest for the assessed amounts: Knoll f dEu D6ve Single Family Residential Lot = $925 Principal Interest Cost Per Year j Per Year Per Year First Year $185 0 245 Fifth Year $185 j I $197 Revenue Source A summary of revenue sources is listed bei*ow. Project Property City Cost Assessfre:nt Contribution Milt Et Overlay - $7-9,300 12,950 16,350 (with Signage) Repair Existing Curb 91.0- Total X38,304 12,950 $25,350 The City's Major Street Fund and Storm Sewer Trunk Fund will finance the estimated project deficit of $25,350 (66% of totat). Project. Schedule Present Feasibility Report to City Councitl Order Public Hearing . . . . . . December 1, 2008 Informational Meeting December 30, 2008 Public Hearing January 6, 2009 Approve plans and Specifications....., FehruaT-Y, 2009 Award.Contract March, 2003 Project Completion ...........................................................August, 2009 Final Cost Report ..September, 2O D9 Hnal Assessment Hearing Fa R, 2M First Payment Duo with Property Tax Statement . May 15, 2010 KnalI Ridge Drfvr' - 5.. Appendix A -Street Over [ay - City Project No. 1006 Pri-Aiminary Cost Estimate Knoll Ridge Drive i. Bituminous Street Overlay Est. Unit Estimated Item unit Quantity ~ Price Cost Mobi€izatlon LS~ 1.00 5,000.00 5,000.00 Milt Bituminous Pavement (1 114" depth) Y _ 30050 0.50 525.00 Type LVWE45030B Wearing Course Nix TOE! ~ 230 i 60.00 13,800.00 Bituminous Material for Tack Coat GAL 115 $ 3.10 356.50 Adjust Frame and Ring Casting (Manhole) EA 1 ~ $ 450.00 450.00 Adjust anhele Cast3n - Eser Acljusk EA 195.041 195.00 Repair Gate give Top Section w1 Cover'- _ EA 2 240.00 480.00 Remove a Replace Signage - - - €,S - 1 $ 150.00 ~ 150.00 Traffic Control LS _ 1.00 5GO.0c) 500.00 Subtotal $ 21,456.54 t 5% Contingencies 3 1,072.83 Subtota€ $ 22,529.33 + 30% Indirect Costs $ 6,758,80 TOTAL - STREET i S 7-9,300 .r ; _ f fl. Repair Existing Concrete Curb F± Gutter _ Est. Unit Estimated Item Unit ~ Qtr. Price Cost Remove Concrete Curb l=t Gutter LF 110 $ 5.00 550.00 Aggregate Base, C1. 5 (100% Crushed) TOM 2 s 15.50 $ 39.00 Type_ I-M 45030B Wear Mix - Driveways TON 2 100.00 200.00 Type LVWE45030B Wear Mix - Street Patch _ TON 5 100.00 $ 500.00 Repair Sprinkler Head EA 4 50.00 200.00 - . Repair Sprinkler System EA 1 $ 160.00 $ 160.00 Adjust Frame & Mang Casting (CB) EA ~ 1 250.00 $ 250.441 Insta€€ 2 x 3 CB Erasion Barrier Shroud EA 1 350.00 $ 350.00 Furnish Et Install Catch Basin (w/ Casting EA - 1 $ 1,350.00 $ 1,350.00 Concrete Curb & Gutter 5618 € LF 20 96.00 $ 320.40 Concrete Curb £t Gutter 041 LF 90 15.00 1,350.00 Concrete Valley Cutter 5Y 20 46.80 $ - 936.00 Repair Residential Landscaping EA 1 215.00 $ 215.04 Sodding, Type Lawn (High€and) SY 30 5.00 _ 150.00 Compost, Grade 1 TON 4 $ 13.50` $ 54.00 uf~lota€ ti $ 6,596.00 - + 5% Contangencie5 329.90 Subtotal $ 6,925.80 - - - - f 30% Indirect Cots 2,077.74µ -----•--OTAL CURB $ 9,000 Total Project Cost = $38,304 A-pendix 8 - City Project No, 1006 Preliminary Assessment Roil Knoll Ridge Drive SINGI<E- PER FAMILY LOT LOT TOTAL RESIDENTIAL. P.I.N. EQUIVALENT ASSES ASSESSMENT KNOLL RIDGE DRIVE 368 10-18 0-X12- 0 1 $925 $925 3690 10-64600-140-01 1 $925 $925 3700 10-64600-130-01 1 $925 $925 3710 10-64600-120-01 1 $925 $925 3720 10-64600-110-01 1 $925 $925 3730 10-64600-100-01 1 $925 $925 3740 10-64600-080-01 1 $925 $925 3750 10-64600-070-01 $925 $925 3745 10-64600-060-01 1 $925 $925 3735 10-64600-050-01 1 $925 $925 3725 10-646DO-040-01 1 $925 $925 3715 10-64600-030-01 1 $925 $925 3705 10-64600-020-01 1 $925 $925 3695 5925 $925 Totals 14 $12,950 f 1 i- r~E [sa c UAL} R Proj c SILVER BELL ROAD F M1ti~ 4 ~ Y r 7./~j i DIFTLEY ROAD k I ~ I i ~,f~~~zoaa € 1011 Fridge Dr. Street Revitalization -Project 1006 Fig. I 1 Lau Errgfnecrlno € cpadman3 Y Location ! Map k Er r,i `;e"` EEAn 4'. .:yv tea' 'r n s ~ -k~. ;.i. te.. ; ~ ter' u? , w rye.' : f. V tiff Y. 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Assessments t` t Irl prove € l k Area 53'&60'ROW 32'_(F-F) f rp, i J 3" BITUMINOUS SURFACE JJ EX, x492 & 8618 GORB 6" 5 AGGREGATE BASE & GUTTER Exitin T ial Section 50'&60'RO 32' (F-F) EDGE MILL _ {6'-8' wide} Typ. _ X12 WEAR OO€JR E BJ T JJMI OU OVERLAY 2350 ! 60 r REPLACE EX, CURS & GUTTER A DIRECTED r BITUMINOUS TACK COAT 3" BITUMINOUS SURFACE 6" L. 5 AGGREGATE SASE Bituminous Street Overlay Proposed Typical Section 1~-1 ~Q9 Knoll Ridge Dr. City of Ea Street Revitalization Fig. Engineering €~epartmertE Project Typical IC3 CITY PROJECT NO 1006 NOT.I, IITDGF DRIVE ST1tFET EMIT LIZATION, Ti< ESDA , DECEMBER 30, 2008 7:30 P.M. (;FfY HALL COUNCIL CHAMBERS Atten(hmt;e. ,lohn Gordtw, Assistant Cily Engineer, 2 property owners representing l pmp y (sec attached sign-iii siiect), A. Presentatie" of Pruiect Detaib • C-c)i'dcr weld„meet iha property ounem tjild presented project. Vilbrmation, including dl Rails such as coustr4QIion, costs, schedule and w,%essmcnts. B. Questions/ Comments arbagt trucks and other heavy vehicles have rutted the seal coating paced by the City in past years, and the rock gets tracked into houses. 'Nis proposed street improveintmi projcct is not a seal wat, but a blacktop overlay that provide a new Smooth d1iving surface that won't have tike miff ig or loose rock associateci with a seal coat application. The -now surfacc will riot rt gUire a seal coat application uiitil 5 to 7 years der [Alois#E' C ion, • My daughter is legally blind, and our neighbor is clisabled. Both ms;e ais outside transportation service. Will thty have access during construction? A hard street dyiviug surface be, available at all t;, e8 clueing construction. City r~Jafl'f acid the contrajctor will coordinate, special needs access with 6c residei-11~5, a Necessary. -"he m(,-eting ad~ouinec' at 7:50 part. NEIGHBORHOOD MEETING Knoll Ridge Drive City Project 1006 C I Tuesday, Decem ber 30, 2008 1~ 1P Ea,,,, R 7.30 m. NAZI fr <r;' ADDRESS 7 ~ ~ ~ 't } raj ~%V •i h~,(..IV.~ 2. k4 VIII r 3. 4. 6. 7. a. . 10.. 11. 12. 13. 'l4. 15. 16. 17. 18. 19. 20. (xAForm4'%S ign-1 n Sheclx'N GN-1N,SHT logo.doc ! Agenda Information Memo January 6, 2009 lE agnn City CauneiI Mee ting 11. PROJE, C"1' X79 1LEMA l(.A.> Y, HILLS/ 1:LMCk 1111'110NS STREET 11M>l IROV 'WNTS AC:'TTON TO B C O S><TlERED. Approvo Proi out 979, I.uMay TAd,v, HT 11V' LunkD Additions, 5tr(,ct Irriprt voi-rionk) as presented (or without the altcrnaU, aril atLillOrlZe the prcparation of detail cd plans and sptol 6 c moos. FACTS; + Sincc 1990,1Yic City has liMpiumtnted a comprChensivco Pavo.mcttt. Masi api 1i ji( Prog orn €hal pm'ovidos 3imoly pavLtmml ruhabilitation to ow local s€rL:U€s, sigixilioal ly cx€L:rtd' 1' 1hL:r 0111 11 life cxpc.cwncy. During these pas( nirw[cm yciirs, lhc. City lams rchablliialcd approxi- ately 135 r7iles of local sta-cct8. The resurfacing of the strcots 'within the Le€ ziy Lt.ke hillsl Lunka Additions in north - central Fagan has been Pl`ogrurfmacd for 2009 in the Cit ,'s 5-Year Capital Improvement Prngram, • 011 JT me 3, 2008 011 City Coirrtcti dirCcted staff to prepare a feasibility report considering a rc7ha b ilitat.ioti (7f those, sl.rcols, • 0r) eccinber 6, 2408, 11w foitsibihty report for Project 979 was presented to the City Comiolt wind a Public, Hciaring was scheduled for Jan-aary 6 to formally presertt and clfs i,ss 111c rcporl i€h the udiLicunt property ownCIP3, • An i iiformational reighhorhood mc c€.ing ivas hold on cucmbcr 34 for €hu iidjaixriI property owners and repj6esentativcs to dismm the, proposed Amproveme n. Of the 741 tota€ properties (30 Sig}glo-T~irnily, 40 Tom,,nhomes) propowd to be assessed under this impm-emcrit, 7 resirtonts rcprcgct;ting 5 properties ti€teaided the meeting- . Ali notices Bove, loch publisht;d iu the Jegal newspaper and cant to all affected property o ticrR inform i17g them of this public hcaring. ISSUES- 4 In €980, wl3on ?4 irry 1 am and Ttrwavii ew Rd were originally upgraded from gravel rsjads to L`,Ity stallcl II-ds (pavf cd Eftcxts, curb and glitters), that €7oition of '1 mvf rview Rd cast. of uiirry Lune way du1clcd by Council action at the rcciuest of the limper y ow ti c~ sorviccd by that short dcikd-cnd cxfensian- Howevcr, a to.mpor'ary txarj:ow asphalt Slutfacc urns Pl luc' to minimize ero'~ion to this 11rivate hi11-Idc d6vcway slarud by 4-5 pruptsly owuors. €r7 l 9S4, when the f-1oImes AMtion w it; platlccl (1335 1329 'i'owuiviuw), a conditior, to upgrade that short stretch of 1'owc7uicw Rd to Qty suandardN wits aguin deleted by Council action, but with the stipulatiD#i 1ha€ "uu €UM',1rULmd will be iccltihrcd.. -and that no City ]l7aintmance of the street-.,--vL•ilI bx pruvitlccl." Approximately 2-3 years ago, a fr ill€cmtnuu overlay wiles p1me;d over this deteriorating scgnwtnt of Towm kcw lid, bull, unly m ail ensure to preserve the 13TOVIOLIS erosion control surFacc, 41 Scvcral of € c affcolcd property owners have stated tl7cir intontion-q to attond tho public hearing to express #11e7x coricera7s over the, praposLd alEcrsk tc of I?riC7r, f[3 thLs Lcc4i n Lip to City stikndurds and the related aRSeggmcntg, L in order to minhuize the City'R liability oxpusurc, 1E is nuvcssaay to whor bring it up to f C'Urrent City standards, or deskgnatc it as a "MimnLum t ~jintcnamcu Road" {sinaUar to Witthering Heights ltd) and frost it a.R mdc with € w added odvisucy of "'.i'ravcl at' our iva piste''. Several of the affected pi operty own(; n sLi InLA to be acccptivL: to this option. ATTACHMENTS: Feasibi lity Repo Et, pages et tbrol~gh~ r~ Iycighborhood € eeting mimaos, page -04 City of Ea an Report for LeMay Lake Hills/ Lun at Additions Street Revitalization City Project No. '979 December 2008 .N. III _~%~G:::.L'o:-,.- ifaa•~'-"`.""`,,'.'.p~ k•:r.4'tvv'=kx''01~"i%=i^::r.Rv::. ';~•~"~'e'.-, rc=V w~ n Jir6o- A~r ~.~n .rrwwrr4'rj"M~• cvo:w,'.:fY r .~Gr r i Le May Lake HI Ns/ Lurnka Addi6aas ~Yj City J)ecember 30, 7009 I Mika magui;e Pkayor I Honorable Mayor and City COUrkcit 1'aul SakkEm ! City of Eagan uyilcteo f=lelds 3830 Pilot Knob Road Gary Hansen i Eagan, MSS 55122 Meg TIRey Re: LeMay Lake Hills/ Lanka Additions Street Revitalizatian oormail Mentbers City Project No. 979 Thomas Hedges Dear MaYor an(I City Council: 1 1; city AdrninFStralor itions Street I Attached is our rI?Port for the Le My to e Nilols/ rt ples~nts~and discusses the ttevitalxzation, City Project No. 979. The !eP ~ retiminary assessment proposed irr PR W'Ments and incltacies a cost estimate, p roil and sched0e . e wonkd be pleased to meek. with the City CGUncit at Your convenience to review and discuss the contents of this report. munici ai center 31334 ERA KN)b HrJad ! iGiCerety, E@gan, MN 55122-18if) fi51-675.50(1 pYrOna I U75. 5012 fax hn Corder 651.4_rj4-8535 TDD ! Assistant City E=ngineer I t hereby certify that this report was prepared by me or under ray direct 4J~airite~+anr;e rac l]lty }i sLEPervisian and that I am a duty Licensed -,~aj Cnac~Erns.~s Point ~ Professior~at Engineer tinder the taws of the State of Minnesota. Eagan, VIN 55122 ~ John P. Gorder 51-575,5304 pllnne i 7~ - - Fi51.B75.5~360 TeX i f _ Date' f + Reg. No. 1551,454-8535 TL] Q reviewed By: ~ ' Date:_ f{=C Dept. Of Pot~c o~€~s The Lone- Oalc Tree The symbol of <I Finance Del) - s religth and grukvth ,I ~eMay Lake NEkls/ Lunka Addiftions in aUr C;Rr?7rrru13tty. TABLE OF CONTENTS Page Introduction/ History Streets `towervie Road (East of Quarry Lane) Scope 3 Feasibility and Recommendations Street Evaluation 4 Proposed improvements 4 Easements/Permits 6 Cost Estimate 6 Assessments . 7 Residendat 7 Assessment Financing Options 8 Revenue Source 8 Project 50edute . 9 LIST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix B Prehmtnary Assessment Roll Appendix C Figures I Location Map Street Improvement/Assessment Area Map f 3A Typical Section - Overtay 313 Typical Section - Towe3view Road Upgrade Alternate L~-May La; a Hilts/ Lunka Adds Eons December 2008 LeMay Lake Hills/ Lunka Akddition Street Revitalization Eagan, !Minnesota Introduction/ History Streets - As a part of Eagan's Pavement Management Program, (PMP), the City evaluates streets within the community throughout their life cycle and i ptements appropriate maintenance strategies. Ire 1989, a Paverner>t, Management Systems (PMS) was developed that allowed the City to evaluate the conditions of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance, A Five Year Capitat Improvement Program (CIP) for street rehabititation is developed from this information. The approximately 0.6 mile of residential/ neighborhood street in rtor central Eagan is identified for the 2009 street revitalization improvements. Figure 9, located in Appendix C, iliUstrates the project location. The streets in this residentiat neighborhood were constructed in 1984 (Quarry Lane) and 1986 (Towervie Roan- west of Quarry Larne, and ShieWs Drive). Based on the data and engineering strategies available at this time, the City's current P MP incorporates Focal and ongoing maintenance strategies with seal coating occuf-ring as needed (at 5 to 7 years, again at 12 to 14 years) with a bituminous overtay at approximately 20 years. Recycii€i or overtaying the roadways located within the project area, which are presentty at the 25 year time fra.rne, will prevent further decay of the pavement surface, thus protecting and extending the structural He of tho streets. Timely rnaintersance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement in the area. The City of ' Eagan's m-a- tenance records indicate that the streets were seat coated in 1989 and 2CM. The Public Works mainteoaKe programs typically includes extensive patching and crack sealing during the summer prior to tine overlay, The Public Works .crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas Lemay Lake M1II.s/' unka Additions and placed 4eveting and maintenance overlays on portions of the streets under consideration, where necessary. These repai.r-s alone will not subst.andaR extend the life expectancy of the street section if not cornbined with the bituminous recycling and overlay proposed with this project. The Public Works Department has also inspected the utility inf -astructure (sanitary sewer, water main, and storm sewer) in the project area and determined the system is generally in goad working order and that no major repairs are necessary. To erview (toad (East of Quarry Lane) - This section of street {about 150 in length} is substandard in width and construction, approximately 22 to 24 feet wide with no curb Et gutter or vehicle turnaround (see picture below). It was originally instal€ed (lightly paved) in 4950 with the Quarry lane street construction as a measure only to controt erosion off the east end of the Te ervie Road/ Quarry Lane intersection. At the time of the development of the Hotmes Addition (1329 a 1335 Towerview Road in 1984) and with the construction of To ervie Road (9986), upgrade of this section of street to City standards (with concrete curb Et gutter, additional pavement section and width, and storm drainage improvements) was considered but decried by the City Council each time. In each instance the upgrade was constder-ed, the City Council directed that this portion of Towervie Goad be maintained privately by the adjacent rrresidents. Special assessments have not been levied for the ~ X11 ?`f . '~'ayi~}~~M1•1 ` ti51,5." ~'-_._~\''~ok.., I I'y S. I'';+.3 I n v . - - .;ro?..~ `~,~»'°''.{G, yo-... Yo- Y^vi^''f _k. ; ..wG^k` a^ `-N,;;,w - ,e^'•~ r,:<r e/ "I if ~ n,k _ ^C".-rnr<.; ~ rv~ ~,kwlw. ;Ji,.?,",,. 3 r I } 63 ~I Q ?aMayLake 1-1f11sf LunkaAd&tbrrs improvements to the roadway to date. Pavement maintenance on an as-needed basis, and snow/ ice removal has beem performed by the City on this section of Towefview Road. Scope This project wilt provide resurfacing (edge mitt and overlay) for approximately 4.6 write of roadway in the i_eMay Lake Mills/ i..unka Additions neighborhood. Figure 1, located in Appendix C, iRustraLes the project limits. Inctuded in this project are the following improvements; reptacerrment of damaged curb and gutter-, adjustments and/or replacement to sanitarylstorm sewer utility castings, water gate valves, sewer services, street signage, and pedestrian ramps. Alternate construction for consideration is the upgrade of Towerview Road (east of Quarry Lane) to City urban street standards. Feasibility and Recommendations The rr`;ill ft averta portion of the project is necessary to prevent further decay of the pavement section, create a safer driving surface, increase ride ability, and add structural strength. The reconstruction and upgrade of To ervie Road, east of Quarry Large, to City street standards, is atso necessary to create a safer driving surface, increase ride ability, and add structural strength, if the street segment is to be maintained by the City. The mill £t overlay portion of the project is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstrucdon of this street. The reconstruction and upgrade of Towervie Road, east of Quarry Lane, to City street standards, is cost-effective in that the upgrade will enhance the vatue of adjacent properties. The rniU f± overlay portion of the project is feasible in that this type of improvement 11 as been used successfully to extend the life expectancy of nu Brous other streets throughout the City .t and the region. The reconstruction and upgrade of ToweEview Read, east of Quarry Larne, to City street standards, is feasibte in that the proposed upgrade outd biing this street segment to City pub tic street standards, extending its life expectancy and providing for its future City maintenance. kk-May I.akPt HJ1W Lurnka Additio€rs This project is in accordance with the Five Year Capital Improvement Nan (2009 - 2013) for the City of Eagan and the schedule as outlined in the Pavement Management Programs. It is recommended that the project be constructed as proposed in this report in combination with other similar projects in the area. Street Evaluation} The City of Eagan's Pavement Management Systems allows the City to evaluate the condition of the existing street surface to hetp schedule time€y maintenance and improvements. The Pavement Condition Index {PC]) ranks the stirface conditions for each street. The general categories that define PCI rankings are as foltows: PCI Recorr mender- Improvement 5-6 - 000 FtaLEtir~e hla~nterrance/Crac seal fSeal Coat F3-6 - 55 x Patch YRepair and for Overlay 0- 35.... - Rer-otistruct The 2408 PC1 rankings for the street segments have a weighted average pavement condition rating of 43 for l_eMay Lake Dills/ i_Ltnka Additions, which falls in the middle ranltirsgs of the "°Patchf Repair andlor Overtay" category mostly because of the preparatory maintenance performed by City crews, as mentioned above. Therefore, based on this PC.I rating, the 2009 construction season is the optirnaE time to construct t~ e bituminous overlay on this street. Proposed Improvements Pavement - The proposed street , - improvements are shown on Figure 3. The existing street sections for the streets generaRy consist of 3" bituminous pavernent supported by 6" gravei base. The 9425' of existing bituminous surface r on i_eMay Lake Hilts/ I_unka Additions will be milled adjacent to the existing curb and gutter (64 wide adjacent to outside vr~ curbs) to accommodate a 116-inch y. y bituminous overly The overla _ t combined with the existing street section Le May Laka 1.1iIIsf Lanka Additions MR provide a street section consistent with current City standards for residential neighborhood streets. The combirration of patching and overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota, Bituminous streets wit[ show some continued frost movements and reftective cracking consistent with the existing pavement. Routine maintenance will still need to contlnne tinder- the City's Pavement Management Program. Alternate - Towervie Road - As an alternate for consideration, it is proposed to upgrade To eMe Roan, east of Quarry Lave, from its current 22' to 24' wide rural section to a 24 foot width (face-to-face) with new concrete ctj & gutter, gravel base, pavement and Storm sewer improvements, as shown on Figure 2. The upgrade of this street would provide for improved drainage and would alto for future perpetual maintenance by the City. If the upgrade alternate is nat selected, future maintenance of this portion of To ervie Road would be the responsibility of the adjacent property owners, as originatly directed by City Council action on Aprit 3, 1984 in consideration of adjacent development (Hotrnes Addition), Alse, if the upgrade alternate is not selected, this portion of To ervie Toad will be posted as a Ninimurn Maintenance Road Concrete curb Ft gutter - Damaged curb F± gutter witl be replaced if severely cracked, spa Lied, or settled, It is estimated that approx!matety 10% of the existing concrete curb and gutter- witl have to he replaced. Boulevard turf will be removed and replaced. While the contractor who performs the work is responsible for its establishment in the first 30 days al'ter ptacernent, adjacent property owners are encouraged to consistently water the new turf, here possible, to hetp ensune its growth. Additional curb and gutter modifications to improve drainage at tote driveways to 3060 and 3070 Shields Drive will be performed gander this project. Signage - AU traffic control and street identification signage within the project limits will be replaced due to diminished r'eflectivlty, deteriorated support posts, and the signs or pasts no longer meeting City and State standards. ? eMay Lake HP10 k kank@ Additions 5- C Sidewalk/ Path Pedestrian Ramps - Revisions to the v iAi-nericans YM Disabilities Act s (ADA) requires jurisdictional agencies to provide detectable"` ` warnings at all existing pedestrian ramps of sidewalks and paths with public streets that are im roved, ii]LIILi}1 i:v: }s 4'Y ~-•°,'r: cw`~ .2~rf'ra`i. ,{ty_~ . :...YS..k.4 k rill Ft overlay improvements. The most carrlmon method of a ' ~'x''c:<`i}f: - ->iq;"=<`?,. ,':;"?``~'•':i?S"4:sn'r"G.S .`,:,i,^4~jrgg :y✓'. it# r .~.'-f{y:wM1f+M1 +\Y1 fit !`3S providing this d eteci alai e :~s: c. ~v:'=•.:~.;: t:.n:N t-".~~ . :.............w, ~ warning is through the installation of truncated dames a minimum of two feet in length across the width of all pedestrian ramps. This project provides for the instaRation of 5 truncated dome pedestrian ramps on the bituminous trails at the local street intersections with Pilot Knob Road and tone Galt Road. Easement/Permits AR work ilk be in the public right-Df- ay. No additional easements will be necessary. It is anticipated that no permits wilt be required. foi, the resurfacing project. Gast Estimate Detailed cast estimates are located in Appendix A. The estimates are based on anticipated 2009 construction costs and include a 5% contingency and indirect cost of 30%, which include legal, admipistration, engineering, and bond interest. A summary of the costs is as follows, LeMay Lake Hills/ Lunka Additions Mill ft Ove rtay wl Signage . . . . . . $120,820 Repair Existing Concrete Curb Gutter-- . 42,49q Total $163,221 A[tema e - To erview Road East of Quarry Larne Street Upgrade 37,7OO LeN3ay Like 1'115/ ? unka Addy Bons 2-6- Assessments Assessments are proposed to be levied against the benefited properties for the total improverrrent with costs allocated in accordance with the City of Eagan's Special Assessment Policy far a mili and overlay improvement for col Lector streets. - ALI assessments will he revised based on first costs. A preliminary assessment rot[ is inctuded in Appendix 5. City Special Assessment Policy Assessment Ratio Propefty city Mill and Overlay - Residential 50% 50% Repair Existing Concrete Curb and Gutter 0% 100% Street upgrade - Towervie Bead Alternate 100 Lo Density Residential Lots {R- I, R-2, R-3~ - Mil! Et Overlay This neighborhood consists entirely of single-fatuity and townhome residendal homes. All residential equivalent properties {60 total, 40 townhomes at 75% let equivalents, 30 single- family lots} as shown on Figure 2, braving driveway access an to the streets to be unproved are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for residentiat properties and are based on a normal residentiat width street (32 feet). To nharne grits are assessed at 75% the Fate of a singte-family residential tot. The estimated cost per residendat Eot egoivatent to be assessed based on the City Assessment Policy is $9G4 per Single Family Lot and is calculated as follows: 1) $120,820 (Total Mitt Overlay Cost) 50% x 89.8% of total street frontage = $54,250 Residential Assessment (RI, 2, 3) 2} 54 25Q. Residential Assessment) $9w lot 60 Equivalent Single Family Residential Lots ) Town horse 75% of a SF Lot (0.75 x 59041 lot) _ $678/ Townhouse Unit Alternate - To ervxew Road - Street Upgrade east of Quarry Lane if the alternate is approved, and in accordance v4th the City's Specia€ Assessment Policy, it is proposed to assess the properties benefidng (1305, 9320, 1329, 1330, and 1335 To ervie r' Road) from the street upgrade improvements east of Quarry Lane for 100% of the costs on a per lot basis. The estimated assessment per lot for these improvements is $7,540 ($37,700! 5 tots), LeMay rake H3'M/ Lunka Adaibur6 - 7- 1 U Assessment Financing Options The property owner will- have the option at the time of the assessment hearing to pay the Putt assessment or include the assessment in with their property tax statement. If the assessment is inci_uded with the property tax statement, the assessment R be spread over five gears for the mitt Ft overlay portion (and ten yeas for the alternate Towervie Road upgrade, if selected) with the interest determined by the resutts of the bond sate used to finance the improvements. The following payment schedules are examples of the various estimated assessments with an estimated 6.5% interest for the assessed amounts'. Single Family Residential Lot = $904 - Principal Interest ' Cost Per Year Per Year per year j First Year Firth Year j $381 1 $193 Town House Unit = $678 I Principal Interest I Cost Per Year I Per Year Per Year 1 i st Year 35 44 1 Fifth Year 3 $9 $144........ A terra e - Towervie Street Upgrade Assessment ^ $7,540 i Principal I Interest }Cost Per Year I Per Year Per Year First Ve-ar 5754 X490:-- ~ .x'1,244 .fehth Year $754 X49 5682 Revenue Source :r A summary of revenue sources is listed below: Project Property City Cost, Assessment Contribution mitt ft Overlay 120,820 54,250 $ 66,570 (with Signage) Repair Existing Curb 42,490 -0- v_ 42,49 Total $163,220 54,250 $149,060 1 -P May 1 ake HRK/ Lunka Addltlcns The City's Major Street Fund will finance the estimat d project deficit of $109,060 (67% of totat). If setected, the alternate Construction on Towervie Road is proposed to be financed as shown beto : Project Property City Cost Assessment Contribution AIternate - To erviewRd 37,700 $37,740 -0- Project Schedule Present Feasibility Report to City Council/ order Pubtic Hearing December 1, 2008 1nf01-mational cettng Decomber30, 2008 Public Hearing January 6, 2009 Approve Plans and Specifications.. . . . . . February, 2009 Award Contract . . . . . . March, 2009 Project Completion .....................August, 2009 Finat Cost Report ......................................................September, 2009 Final Assessment Hearing . . . . . . Fait, 2009 First Payment Due with Property Tax Statement..... . May 15, 2010 I -FMWv k aka HIPS/ Lanka Ac](REiarns ql;~ -9- Appendix A -Street Overlay - City Project No. 979 preliminary Cost Estimate Le a Lake Hilis/ Lunka Additions 1. Bituminous Street Overlay - - Estimated Unit E5tirmated Item Unit Quantity Price Cost ebiti2ation - - LS 1.40 $7000.00 $7000.00 Mitt Bitur r noun Pavement (1 1!4" depth) SY 4300.00 0154 _ 2150.00 Type LVWE45030B Wearing Course Mfxture TON 1150.00: 60.00 6000.00 Bituminous Material ii or Tack Coat GAL 600.00 3.10 Y 1860.00 Adjust Water Vatve Box EA "-2. X75.00 35{3.00 Adjust Frame Ring Casting - Riser EA 5 250.00 f 1250"00 Adjust Frame F± Ring Casting (MH) EA 4 250.00 1 0.00 Remove & Replace Frame a Ring Casting 3.00 675.00 ~ 2025,00 (L7"~ 3 Repair Gate Vatve Mid Section EA 1140 250.00 ~ 250.00 Signage Remove ft Replace LS 1.40 2000.00 '2000.00 Traffic Control LS 1.40 1625.00 1625,00 v Subtotal , $88,510 + 5% Contingencies l $4,430 - subrotat $92,940 + 30% tndirect Casts f 27,880 z TOTAL - STREET $120,820 ll, Repair Existing Concrete Curb F± Gutter _ _..-r. Est. Unit Estimated Item Unit Qty. Price Cost Remove Concrete Curb a Gutter L 630 $5.40 $3,150.00 Remove Bituminous Driveway Pavo ent SY 55 12.40 660.0 Remove Concrete Va€tey Cutter SY 80 12.04 960.00 Select Topsoil. Borrow CY 25 - 27.00 675.00 Aggregate Base, C1. 5 (1009 Crushed) TOIL 10 16.00 160.00 Tyke ~VW40348 Wear Course - 2" Trail Patch TOIL 8 90.00 720.00 Type LVWE45030B Wear Course - Driveways TOIL 10 90.04 9 0. Type LVWI745030-B Wear Coarse - Street + Patch TON 50 90.00 4,500.00 f Repair (Residential)Sprinkler Head ~EA 5 50.04 250.00 Adjust Frame ft Ring Casting (CB) ~ EA.- j - 254.00 1,5W900 Instalt 3 CB Erosion Barrier Shroud EA 2 € 350,00 _ 700M "Concrete Pecs Ram p SF 140 4,00 u Y R 560.00 Concrete Curb ft Gutter D412 LI= 130 _ 15,00 1,950900 Concrete Curb Et Gutter 9618 LI= 500 16,00 8,000900 Concr to VaEley Gutter SY 55 47.00 2,585.00 Truncated Borne Detectabt Warning Paver F 4 45.00 3,360.00 Sodding, Type Lawn (Highland) - - _ SY 200 ~ 5. 1, 0.00 tiBtotal $31,130 4 Y~ _ + 5% Contingencies 1,560 ~v- Subtotal $32,690 r + 30% Indirect Costly w., 9,8GG r, TOTAL CURB ~Y $42,494 Total Hale Project Cost R $163,220 Alternate - Towervie Road - East of Quarry Lane - Street Cl grade 1=st~r~ated Estimated Unit Item Unit E Quantity Price Cost Remove It Replace Signage I_5 ~ 1 $400.00 400.00 R Et 14" Concrete € /W Pavement Sy 20 39.00 770.00 Concrete Curb a Gutter Design B618 LF # 400 15.00 6000.00 Remove Concrete Curb 8t Gutter LF ~ 75 5.00 380.00 ConStFLIct Catch Basin MIS wIR3467V cstg. EA 1 2500.00 2500.00 Connect to Existing Storm Sewer EA 1 1000.00 1000.00 Remove Bituminous Pavement SY ! 400 4.00 1,600.00 Common Excavation C 150 20.00 3,000.00 Aggregate Base, C1. 5 (104% Crushed) TON € 130 10.00 1,300.00 Adjust f=rame t Ring Casting (CB) EA 1 250.00 250.0 ConstrUCt Catch Basin w/R3067V cstg. EA 1 2200.00 2200.00 12" RC Pipe Sewer Design 3406, U. V LF 24 48.00 # 1152.00 Type LVWE45030B 2" Base Course - Street TON 40 55.00 # 2,200.00 Type LVWE45030B Wearing Course Mixture TON 30 64.00 1,800900 Sodding SY 400 3.80 1520.40 Compost Grade 1 - TON 30 13.50 21 405.00 Storm Dan Inlet Protection - - - I=A 2 365.00 t 730.E _~w- . Sftt Fence, Type Machine Sticed 1_F 250 1.65 412.50 Subtotal $27,620 + 5% Corrtillgenci es $1,380 4 f Subtotal $29,000 u~ } 30°6 Indirect Grits l $8,700 _ ITOTAL UPGRADE $37,700 9q- Appendix B - City Project No. 979 Preliminary Assessment Roll LeMay Lake Fills! Lunka Additions - Lot Unit Fparcet (R- 7 F 2 Low_ Deri5i~y). _ PI. N. Equivalent Assessment Tatar - DWI& Dr, 3015 Shields Dr. 40 446 0 07~ ~3 l $~~?4 $904 3030 Shields Dr. 101 _ 4Q-44651-020-01 0.75 ~t}4 X678 3030 Shields Dr. 102 If)-44651-430-01 0.75 904 678 3030 Shields Dr. 103 "10-44651-040-01 0.75 9 4 $678 3030 Shields DrA ' 10-44651-050-01 0.75 - X904 $678 30e1tis b'r 105 f0.44651-050-01 0.75 $904 $678 f 3036'5hields Dr. 106 10-44657-070-4I 0.75 $904 $678 } 3640 Shie(ds, Dr. 107 j 10-44651-120-01 0.75_-' $404 $678 - 0.75 $444 5678 3G40 Shields Dr. 102 10=~}4651 -~3b -d1 - $ 3040 Shields Dr. 903 10-44657-140-01 0.75 $404 $678 3Q4 Shields Dr. I04 x 10-44651-150-01 0.75 $404_ $678 3040 Shields Dr. 105 4465-i 0 0-15 $404 $678 r _ _ ; 3040 Shields Dr. 906 $ 10-44651-170-01 0.75 $104 5678 3450 Shields Dr. 707 10-44651-240-01 035 - $904 $678 3450 Shields Dr. 1 ~i 10-44657-250-01 0.75 $904 $678 3050 Shields Dr. 103 10-44651-260-GI 0.75 - $40 567E 30~b Sh eldF, Dr. 904 s 10-44657-270-01 -0.75 $404 $678 { 3050 Shields Dr. 9 D5 1...7.0.44657-285-01 0.75 $404 678 s 3656 Shields Dr. 106 10-44651-290-0i 075 $404 678 10-44651 30 0 0.75 $404 X678 € 350 Shields Dr. 1D7 3050 Shields Dr. 108 44657 3 Qfi 0.75 $104 $678 3064 Shields. Di. 101 10-44657-380-01 0,75 $904 5678 3060 Shields Dr. 702 10-44657-390-01 035 , $904 $678 f - - 3060 Shields Dr. 903 90-44657-40D-01 0.75 X904 ! $678 3050 Shields l)T'. 104 90-M651-410-01 035 $904 $678 3060 Shieids Dr. 105 s 10-44651-420-01 035 s 064 $678 366b Shields pr. 106 10-44651-430-D1 $904 $678 3070hieic#s ter, 101 74 4465 440 {31 - - 0.-75 $904 $678 3070 Shields Dr. 702 14-4465-450-{31 0.75 $904 $678 3070 Shields Dr. 103 10-44651-460-01 0,x'5 5904 $678 3016 Shields Dr. 104 70-44651-470-01 0,75 $904 $678 3070'Shields Dr. 105 10-44651-480-03 $904 $678 3076 Shields Dv. 106 70 4 b fi 4~} 07 0,7 $904 $678 3080 Shields Dr. 741 70-44651-540-09 0-75 $904 $ 7$ 3080 Shields ~s. 102 10-44651-55G-01 j 0.75 $904 $679 3080 ShieEds Dr . 103 10-44651-560-09 0.75 - $904 - - 679 3D8D s ie€ds Pr. 104 10-44651-574-D7 0.75 - $904 $678 3D$O Shields Dr_ 105 iO-44651-580-07 s 0.75 $904 $678 .-3080 SWW03 Dr, 106 _ 1D-44651-510=67-.1 .-6-75 _ $904 $678 3080 Shields Dr. 107 44b5I-600-0l - 0.75 $944 678 3080 ShieEds Dr. 108 10-44651-610-01 r 4.75 $104 5678 - - 3085 ShieEds Dr. rt 44 54 X34 4 9 $404 _ 904 t 3045 ShieEds Ur. 10-44650-020-01 ~ 7 $904 $904 Subtotal 33 $30,140 Towerview i + . - - 9305 To e e 'Rrl.'.*.. 10-07400-433-31 7 $9 4$9{W 1320 To eMew RF . ? 10-01000-432-31 1 - $9W S904' 1329 fb'eMe Rd .k 10-33400-020-01 1 - $904" $904" 1330 To ervie Rd.' ; 14-010009010-31 I $904" 5904r s 1335 ToweMe Rd.' 10-33400-010-01 1 $9W $904 { 1339 To ervie Rd, _ 3044650-050 02 - - 904 $904 13340 Toeryie Rd. 14 010-030-30 1 $904 $104 919 1345 Towerview Rd. 10-44650-040-0f 1 904 5904 - 1351 To ervie Rd. 10-44654-034-02 4 _ $904 5904 1355 Tower-view fed. 10-44650-024-42 1 $904 $944 1375 To eMew Rd. 1 0-446 50-0 1 0-02 # s _ $904 $404 1380 Towerve Rd. 10-46300-G20-01 1- $901 $904 386 Toervie Rd. - 0-30 01 0~_ _ 1 _ _ $444 $904 Stota~T ....1. r $11,610 9325 Quarry Lrr. - 10-6Z700-010-01-21_ 1 $404 $904 1335 Quarry Ln. 10-6 704-020-09_ < 1 # 904 $104 9349 Quarry Ln. 1 O-01004-040-30 $404 $904 1350 Quarry Ln. 1 0-209 64-050-41 r 1 x X464 $904 9358 Quarry Ln. #0-20964-044-41 1 X904 $904 1366 Garry i.. r. 10.20960-030-41 1 - $904 $404 1374 Quarry Ln. 10-20460-020-01 1 $904 $404 1.381 Quarry Ln. 10-0#400-050-34 1 _ $404 $404 13,32 uafry Lrr. 10-2 96 -010-41 $904 $404 _ Subtotals 9 _ 8,040 Pilot Knob Rd. 3146 Pitiot K{ -o-b Rd. i 0-Q~400-410 30 1 $904 $904 3120 Pilot Knob Rd. 10-01000-060-30 1 X904 $904 3130 Not €{rao€ Rd. 10-GIOOO-410-32 1 5904 MA _ Subtotal < 3 $2,680 Lane Dais Rd. 9 386 Lone Oak Rd 10-75200-01G-01 1 $404 $904 f j§6 Lorne Oak Rd. 10-44650-020-03 1 _ $944 5904 Subtotal 2 $1,786 Total 60- - $54,250 I the aftemate construction/ upgrade of Tower-view Road is selected, the estimated assessment far these bernefiting properties (13051 13201 1329f 13 3 0 ! 1335 To ervie Road) is $7,540/ property, INTERS T Me 43 { / r CAM WAD # 4 ~ LUWL V 1K RDAD N G I T9L459'JCEi' 2 fl k. ~ ; w~ Project Location i' r~ 4 IL s YANXFE DOODLE Y TT-; "A J-L~ { i ~ IFr { fJ i } Jff ! C_ Pi a m Nn lrnol Rr Iorni6J6n\97& a psidIRV RS4er~Leccflun Plpn i z f'a/ v Le May Lake Hills Lunka City dE n Street Revitalization Fig.1 EngEnooAng DeWmenR Locatic n Mai - Prajeeif 979 i. V~'!i:: 11 I ~ ' r ~a :k w II'. 'T ' 'x' w' ..I - - t~PCRF.CE'fJi4'4N 7"rH ':.y' - ~T - - x " c::. 4. - I:... i O R & 4 1TTCP, I[~ ::Y .~r.. ~'?~t:!k S'I OW SEWER N... 1 ' ,;:I, i------ . - - - 0 . i. I. 'I 4- a Mm ASEESAELE AREA . . . . _ . . xA on r--r - _ ' . - - - : . ~:v u ; - ,,_..._.v... . r.. lzy, i , (_r" ~i `'t; r - .e : ~a,i.-.~ [ - I ~ e . . . : " , "e.. . f.. + i' off,, t. v..k'.._. . t!r. . -:x'r . x . wr. h 's t:... , ^ . n::':ry+~ x ' ATM'. ..31!~ • w ; v w 13 . . :..y~'r'.. M1 i'' ' '-o ti'm' ' { . . l'.: l' ' v , ~ I : Y rri:. k . if 4 ' 91 i _ f L ' ' ! C..: k.. K, S:: ,'f, v. if, . ~i . it :.1!..N.%.-: +.k I Y 4. x a . .,i_. F.n w :'r 1:.: _ v [J} Ef} ~ . +ti , r sue;: . t' . 1i r i''.. :f k L~J - M1 4t! ;t : rv;~y .v. ~ Z k. y :-'{I::. 'M1 4.. .1 9. w. . . i .1 , ~ e:%:.v:.: v . Lei l: S s . I~;ti::.:.:ti :i.: ~ a, _ r 5 ri A M1 [ ' v.~ +ti+~ ~ kKK~~' , s it j~+ . <v:: vim': 7 -^°wn'f~.5`I:':..~ . V..- . is V'• . r - . s s, i'' v; S ` .'N' va' Yt' A ' . BMW '-'t'.. M1v . '1.?W1, N + 1 441. {..,.v x . $r C n;} . yf . V . yy {..r T : . } . t ..l _ w e x . w.:: . _ y 4 LL':: {ti, s.:.'::.:~.'..:• !~':?:'M1.?.M1. s' Zvi `'.s !ty t. v+} yfY/.'.' f..~ IN:M1. :k N ';:"'-%e""}.l!'.'.f~{~_%ti ji i'.ii wY. . r n ~~r : v ::ik , < Vii. w i C. A- 3, x . I.: I 9.' v:: } . 2. r< K as ,r.:~i"!'i%:.v:~.:•,;,:::y; ~..y.:}:;:;rcv :14.x;% r't• .j . ,'r hY . ^ _ . ...M ~f: v o . N ' : _ ; % ' ' _ _ xr>'! .v.k\ vyZ'w4°Cf;~Ss:v}.;;,3!vw s 9 1335. 4 1 .l;~:•5>:-"< ,1~we, ,i ,6!7r 1- rJ . . 1 ,.,r3,.r~. w g!:v 'j 1: -S{ a; '.32 I, % I-- . i it , -r- ~,%-i.-,- ! . . . j . : I e%~ V.,%.' % . ~ . . . : E :A 111 1. .6.... ~:r Ef~V 1E1FY ~M1P. rs:. ti.._ . .x . _ . . _ v . L~PGFiADL 13[11 1 [ }NC. ',;e:- ORB & GU a 7=f2 k#JF} r ns:rz SEWER 24'Y4 D . :v Z k:. i 15:.. " 98d 3b''''1 33d. . . . t " ~ . . . . % . a Wit`..% ;n< :1 36 .v _ ® 1 . r ; , { _ l: <1349' 320. 93B a .L_ :v k: . 132 r- . . . . - , - - ~ . . ''1 , Jd.} 1. nW: :i:: 'i - _ - y'•i 4 . %:tv R } } . . ppry}':-r~* l s. C - 5 oxS d . % N.. . : 14,7111k 1" " - - , "'..r Y t Q _ _ : 5:'....'. ' : :i' 'ry~i a} 'y! - .'x'M1hY~K'.. Y~ F. . k * !M1{, . V . :.::.:.....i. ' V µ •.'1 vr . ...~:v,... .-fit . + _ _ 1-1-% . .:i:vn .M1 ,.4 . x , 7 J- . n ~ sa 'meaC . , 11 4~ LeMa Lake Hills / Lanka City of Eta Street Revitalization - Project 979 Fig- Eng€naedngD reparlrnet.i Assessments I Street Improvement Area 60' ROW VARIES r 3t/2" B1TUMINOU SURFACE EX, _ 7" 0L, 5 AGGREGATE BASE C€ R9 GUTTER Existing Typical Section ~ayaw ~ t _VARIES EDGE MILL wide Typ, 11/2- TYPE 2350/2360 BETUMJNOUG OVERLAY 7_7 i 7 REPLACE EX. 'CURB & BITUMINOUS TACK COAT GUTTER A DIRECTED 37/2" BITUMINOUS SURFACE L. 5 AGGREGATE BASE Bituminous Street Overlay Proposed Typical Section C-Pro; 6n6 C;o7troet Inro\9'14 \ty31o2seoDOna 1t-05-ZN5 Ala~ 4P .eMay Labe Hills / Lunka q 0~Rap Street Revitalization - Project 979 Fig. 3A Engineeiing Department Typical Sections 1-f 9 53' ROW r "s VARES (22-24 7 7i S 7 t ' } f 2+12" 91TMNDU SURFACE Existing Typical Section 53' ROW 4' IJ/2' TYPE 35x/2350 217U JNOUS WEAR C URSE MATCH EXIST. GRADES NEW B618` CURB BITUMINOUS TACK COAT GUTTER 2" TYPE 2350/2360 BITUMINOUS BASE COURSE 6" f. 5 AGGREGATE BASE :r Bituminous Street Overlay Proposed Typical Section G;Proj and Contract Infr\'D?13 \trpfcx?% Lrc!Icr:g 11 6-EC06 Am- - Lef ay Lake Hills / Lanka '?'City of E Jan Street Revitalization - Project 979 - Alternate Typical ecflan Fig. 313 Ert EnHefirDepaa`ri rat Towervlew Road ( East of Quarry Ln. 16 -C) CITY PROJECT NO 5 79 INFORMATIONAL --NFIGHBORHOOD MEETING LEMAY LAY ! LUN A ADDITIONS '1'REET I L-VITALI ATIO-N TUESDAY, DECFMBFR 30,2008 6.30 P.M. CITY HALL C: i]11 OL CHAMBER Att ndince: John C7«rder, Atssisfani City Fu&queer, 7 pmporty own rs rcpr senting 5 propeities (sec attached Sisl~ii~ 5~3~it A. Presentation of Project Detaiis Gordcr welcomed tie prop3 !Ay owners and prtsenlcd rcJcct information, including details such as construction, costs, schedule and as~~r;s7~c~its. Gorder also pre~eo.te€i 611- umstmQtion, w4 s, and assessments of he potealtaa[ 41k!-M. ate, to upgrade the cast end ofTowerview Road ea t cat' Quarry Lane). Corder inquired if any xn attendaiwe worc from the propcitics (1305, 1320, 1329, 1330, 1335 Towcivicw Road) affccte,d by thli i pol tial a]tern a e. No ono is attcndance resides at those pro ernes. & Questions/ :nrr mends We represent the LeMay Lake Trills town bonie association, and wc'vc back drainage issues on our properties causal by storm runoff from the public street (Shields Drive) drainin g dawn our drive w ays. City staFf is aware of the dTa]Ti~Lgv, situation on this strut and the townhome propeity, Te wi3I work with the associativn towaT & c~irhl driveway modifications to maintain street i-unof l' within public fight-of w4y and cas=e-n#s, as rnnch as possible while still maintaliling adequate street and driveway grades. The meeting adjourned at 7:00 p.m. NEIGHBORHOOD MEETING LeMay Lake Mills/ Lu c Addition City Project 979 Tuesday, December 0, 2008 City of Eagan 6:30 p,m. NAME ADDRESS y~ J . . At ~ro....~..-. ~'Y4..-~~' r-~ 0• 4 ...r r f f x~ r r 7 fJJ .1 f - f 4.43 . 7. 10. 11. 12. 13. 14. 15. 16. 1 17. 18. 99. 0. (77,T nmASip An She0,;%9ICN-TN.S1-1T & logo. doc , Agenda 110ormatiun err:o .1anuary f, 2GO9 hagan Uty Coulleit mee inn E. PR0JT T 978, EAGA-N ]ALE! L 14TAY LAY ADDITIONS AC°L'YON T BE CONSIDERM Approve Pro'jcct 978, Fagandakd, LeNlay Lake Additions (Strcet Improvements) as prescntcd and authorizt the prepar ifimi u dctailcd plans and specifivaLioris. FACTS inec 1990, the, City has imphemented a cornprehensivc Pav1,-ar1ent Management Progimn that provides tli-ii0y pavemimt rehabilitation to our local strccts, si fica ttly exte-nding thoir ov 4ll ]i€a expectancy. Diming thcsc past nineteen years, the City has rdi abi litated approx i matciy 13 5 miles of k cal streets. The resurfa€big of Gagandale Place within the Eaj74nc1a1el Le ay Lac Additioixs in nortl3-central Eagan has beep programmed for 2(K)9 in thc City's 5-Year Capital Improvement Program. On .dune 3, 200 the, City Council dircc;U-d staff to pteparc a feasibility report considering a rohabilWition o f this street, On Decembor 6, 2008, the feasibility Tgiort for Fiqj -t 978 was presented to the City Council a d a Public 1.1caring vas sched-ulcd fm- January to {ormally pre5en( and discuss the report With the adjacent Property owners. An iiifbmtationai lltc) ghborhood meeting was hc1d on. Deccmber 3 for the adjace i property owners and representatives to discuss tdie proposed Improvements. Of the fatal properties 6 Comme1641l Tndlrstrial, 3 High-Bcnsity esidcntial) proposed to be assessed under this improvcmcnt, l property owner Ygirrescnting I propcrty attended the meeting. All notices have- boon ptjblished in the is al newspaper and sent to all affected propeity owners infoi-iron them of this pub Iie hcarini, ,A'> TAC IENTS: r ~'c~sibtlstyl~epc~rtrpa~es~~_ti~cr4E~ Neighborhood Mucting Mirmtes, 5 :r City of -Ea aR Report for Ea an ale Lemay Lake Street Revitalization City Project No. 978 December 2008 '~~.,v~ft~ r~'=~^' ' f<!75> •v~'x-~,':'~~~.'' ~ ~ ' K~t• MIR: u„hf <~a.":.. Y k'••n,0"1 ''-;;^.,/"-'i r,.r' ti ~ + '~h';ex ;,~t.{s%~>'~'~'~~"%~~ - i~?..r. i' ,.i• 'kN ~~'..y~14.': roK .nw.. ~{`s,•5~. . ~u~ ~r # `...y~rk• .'--,y.~ ti's " Y rx "t~.'..M1^ i ~'~y.'"~+•Y~~ ::r'~ k:l'•, ry#4 +f ."~*y'k i 1, N ,L. sty . Y.":1'... M1 4 k5x' x f{^;d~x"' ,~j"ti,"''%'. :(Y;°'}'tsf' r, f• ''r~SC'F~Y~'r r.. s: ~M1 :)?:.;::.,4,~.:,~{,~./~ '~bvr~,~,`~'r`+ ~ ' [ V;~'' ~^n:ftx`•. vl'f~:~:°.:;'.~.. ~'>y'eYy#.,~.. ~ KL{", ~t '*,,,°x'' '~U..~ •t;:~~:k~.V:?°'•..:.4.:t:vE:'r 'r ..."#+'o. c r"J~. ?F, y Q~ NG' 4 .r f EagandaEe LeMay Lake city of Ea~an Mike MaVise December 30, 2008 Mayor Hunorabte Mayor and CitY onncit Paul Ba kon I City of Eagan 3834 Pilot Knob Read r,yrsdee F4otds Fagan, MN 55122 Gary H'mser7 MogTHley I Re: Eaganclale/Lernay Lake area Street Revitalization Council Me.mbem City Project Flo. 978 I Thomas Hedgas ~ Dear mayor and City ouncil: Ity AdmiRlstl'ratos Attached is our report for the Fagandatelt.errtay Lake area street Revitalization, City Project No. 978. The report presents and discusses the proposed improvements and irlClUdes a cost estimate, preliminary assessment roil and schedut e. I We would be pleased to meet with the City Cou1lcil at your convenience to review and discuss the contents of this report. rw UT11cip,1l ent9T 363a Fdos Knob Road incerety, Fagan, IVIN 55122-1810 651.075.54013 PbDne 651.675,x0€2fax I John P. Gordcr Assistant City Engineer 651.454.8535 I hereby certify that this report was prepared b me or under my direct i supervision aFid that I am a duly t_icemed Mairtenance Facility ; Professional Engineer under the taws of the 3661 Caarhman Pent State of Minnesota. Eagan, VIN 65122 ,r . John P. Gorden 651.67:5.5300 phone s r~ 651.675,536Q I Date: _ Reg. No. 22813 65-1.454.8515`kDFJ Reviewed By: I Dept. of P Elie ot-#cs Date-_r ~ - ~ www_6tyofeaganxorn + Reviewed y: ~vaj Finance Ddpt. Date:_ v. Thq Lone Oak'Ieea .fhe syrnbal 02 2~feri uth and gowkr: ;rr our comrwn;Ey_ EagandaEe Li tMay Lake TABLE OF CONTENTS Page # Introduction . . . Scope 2 Feasibility and Recommendations 2 Street EvaLuation 3 Proposed Improvements 3-4 Easements/ Permits 5 Cost Estimate 5 Assessments 5 Cornmerciallindustd al 6 Driveway Entrance Replacement.. . . 7 Assessment Financiq 7 Revenue Source 7 Project Schedule . UST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment RoU Appendix C Figures - i Location Map - 2 Street €mprovernent/Assessment Area leap f 3 Typical Section - Overlay 4 Commercial Driveway Detail . ~Eagandale LeMay Lake December 2008 Eagandal 1 Lemay Lake area Street f evitait ation Eagan, Minnesota Introduction/ History streets - As a part of Eagan's Pavement Management Program, (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate mainteiance strategies. In 1989, a Pavement Management ystern (PMS) was developed thaf altowed the City to evaluate the condition of the existing pavement surface for alt the streets an a routine basis and schedute timely maintenance. Al=ive Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information The 0.4 miles of 2-cane commercial/industrial Eagandale Ptace, in north Eagan, is identified for the 2009 overlay improvements. Figure 1, located in Appendix C, illustrates the project location. This street in this targely office/high density residential area was constructed in 1986. Based on the data and engineering strategies avaitabte at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurking as needed (at 5 to 7 years, again at 12 to 14 years) with a bituminous overlay at approximately 20 years. Overlaying this roadway, which is presently at the 22 - 24 year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. Timely maintenance work, suds as bituminous patching, crag sealing and seal coating have occurred at appropriate intervals during the lire of this pavement. The City of Eagan's t maintenance records indicate that this street was seal coated in 1991 and again in 2000, The Public Works maintenance program typicai<ly inctudes extensive patching and crack seating during the SLEM per prior to the overlay, The Public Works crews, as part of the Eagandale LeMay Lake 4 /-7 Preparatory Pavement Management Nan, removed afid replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of this street under consideration, where necessary. These repaifs alorke witt not substantially extend the life expectancy of the street pavement if not combined with the proposed bituminous overlay proposed with this project. The Public Works Department has also inspected the Utility irki'r'astrUctore (sanitary sewer, water main, and storm sewer) in the project area and determined the system is in good working order and that no major repairs are necessary. Scope This project will provide resurfacing (edge mill and overlay) for approximately 0.4 mites of roadway. Figure 2 in Appendix C, illustrate the project limits, Included in this project are the folto ing improvements; replacement of damaged curb and gutter-, adjustments and/or replacement to sanitary/storm sewer utility castings, water Rate valves, sewer services, street signage, and pedestrian ramps. Feasibilit and Recokmnendations The mill ft overlay project is necessary to prevent farther decay of the pavement section, create a safer driving surface, increase rule abitity, and add structoraE strength. The mitt It overtay portion of the project is cost effective in that the proposed improvement (resurfacing) is co.nsidembty less expensive than complete reconstruction of this street. The milt F±.overtay is feasible in that this type of improvement has been used soccessfulLy to extend the life expectancy of numerous other streets throughout the City and the region, This project is in accordance with the Five Year Capital Improvement Clark (2009 2013) for the City of Eagan and the schedute as oottined in the Pavement Management Program. It is i recommended that the project be constructed as proposed in this report in combination with other similar projects in the area. Eagaridate EeMay Lake 2 I bE Street Evaluation The City of Eagan's Pavement Management System atiows the City to evaluate the condition of the existing street surface to help schedule time[y maintenance and improvements. The Pavement Condition Index (P i) ranks the surface condition for each street. The genorai categories that define PCi rarikings are as foitows: Recommended Improvement PC1 56 -X00 Routine Ma rrter ance/C ac#t 8eailSeai boat FA'- 5 # Patch lRepair andlor Overlay 35 Reconstruct The 2008 PCI ranking for Eagandale Mace has a weighted average pavement condition rating of 43 which fait in the lower rankings of the "Patch/Repair and/or Overlay" category mostly because of the preparatory rnaintenarrce performed by City crews, as mentioned above. Therefore, based on this PC[ rating, the 2009 construction season is the optimal. time to construct the bituminous overlay on this. street. Proposed improvements Pavement The propose[[::...-.... x,.. :;#..;....:.k.:.. ~~%$~,;y ,v%;~;"w ~;,';;~'';~v;,?~~~+=yv:d ~~.,:-%Crx~,f,":!~'"'':'S~wr ` f,.°~>"'':1':•w:ir%~%C-'<'.sl ..may- `'oi~=~~ ~ ✓'C~im ~'3~}~v,_.u, :;'`;"~~^:~'„~„"k'%,~„ ' " x i,.';;. '.:*c •we. y`':vs ,,.;;}•fe . l' ya.., v<.~:kf-,: ':,C.<Kk*c.7:X;'r v>' _::;:/r::K , N;: k<. w'•. street improVemerkt5 for +-,I ' L^"w`• .N~ f>,e:° ` ':si.~:" +k y,w i.vv. 'K ...w'<'%:.r - 4 .r a. glace are shown ndai_e ~ M1M1 Ed a - existing Fi ui e 3,e 'e street section for this roadway consists of 4.5" r bituminous pavement t.? supported by 8" grave[ F base. The existing ~ { bituminous surface will be 1milled ad-scent to the existing curb and gutter ('-8' wide) to f accommodate a 11/2-inch bituminous overlay. The overlay, combined with the existing street section, will provide a street section consistent with current City standards for commercial/ industrial streets. The combination of patching and overlay will not eliminate cracking due to the temperature e trernes experienced in Minnesota, Bituminous overzys will show some EagandaLe teMay Lake 3 lu~ continued frost movements and reflective cracking consistent with the underlying pavement. Routine maintenance will stilt reed to continue under the City's Pavement Managerrient Program, Concrete curb & gutter - Damaged curb Ft gutter and sidewalk will be reptaced if severely cracked, spa:lled, or settled. BWevard turf wilt be removed and replaced. White the contractor who performs the work is responsible for its r estabUshment in the first 30 Mays y after placement, adjacent property owners are encouraged to consistently wafer the new ere possib a J r', , . turf, +h p y, '`k,;:.:::.;:,:";,':.:'v:`,.:~'".~~'~;~`.;:~•M1:r"' o.~`Q'",o-;rr7h r,,:-~c. i~i4 '.i'~:. :.,~~>5r~,::=: ensure its growth. Signage - All traffic control and street identification signage within the project limits Witt be rep€aced due to diminished reflectivity, deteriorated support posts, and the signs or posts no longer meeting City and State standards. Sidewalk/ Patin Pedestrian ktiel' y . Ramps - Revisions to the r Americans with Disabilities Act (ADA) requires jurisdictienat etectabte _ agencies to provide d warnings at aEi existing - - ' ~'=.:.4'S*74Y~ r=' ty,,. fey, k 4`}:.•-"y F -~~;~;~~~~v; w'~ ~s~~.~ {''pedestrian ramps of sidewalks and paths with uhlic streets _ f<.::~<,; rig` 'SKr :~v i~"''"'=,-w:;,; ~i:°}Y..{,~;-`~:,.. ,[•~,"Y s,N•;, °,4 _ ~ d inctudin ':"k "rye, :,.r::, 4.:,.v.=•° , t~rat are improve rnilt Et overlay improvements. The most common method of providing this detectable warning is through the installation of truncated domes a minimum of two feet in length across the width of ail pedestrian ramps. This project provides for the inst.ali<ation of 2 truncated donne Eagandale Le ay Lake /1 4 pedestrian ramps on the concrete sidewalks at the local street intersection with Lore Oaks Road. Driveway Replacement AR of the ong k=agarrdale. cornrrtorci ai properties a '11" .18 Place have concrete driveway aprons ~ N,w,w consistent with current City standards. However, some a those driveways are in : _ w; ry%Nx4i°n " - need of repair and are propGsed to be replaced. The entrartces will be reconstructed with 7-thick concrete entrance aprons in accordance with Eagan Standard Detail 440, as shown on Figure 4. This driveway entrance removal and replacLment provides commercial entrances of adequate strength and width and is consistent with simflar past projects in commerciatl industrial areas throughout the City and the other properties within the project area. Easement/Permits All work wilt be in the public right-of-war. No additional easements will be necessary. Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2009 construction casts and inctude a 5% contingency and indirect cost of 30%, which include legal, administration, engineering, and bond interest. A summary of the costs is as fotlows: . Eagandate Place « Edge Milt and Overlay w/ Signage . $107,360 • Repair E isfing Concrete Curb Et GLitter lSi€i'e al 5 39,950 Concrete Entrance Removal EE Replacement 11. 060 Totak $15$,370 .r Assessments Assessments are proposed to be levied against the benefited properties for the totat improvement with casts attocated in accordance with the City of Eagan's Special Assessment Pcdcy for a mill and overtay improvement for commerciallindustriat streets. All assessments will be revised based on finale costs. A preliminary assessment troll. is included in AppeMi B. Eagandale LeMay lake 5 11 ) City Special Assessment Policy Assessment Ratio Property City MiR and Overlay Commercial/Industrial 100% 0% High Density Residential (R-4) 75% 25% Repair Ex, Concrete Curb and GutterlSdwk. 0% 100% Concrete Entrance Replacement 100% 0% Commercial/ Industrial Lots - Street improvements AU commercial/ industriat lots as shown on Figr€re 2, adjacent to the streets to be improved are proposed to be assessed. The City's Assessment Policy states that 100% of the milt and overlay casts are assessable for collector streets, regardless of idth. The estimated cost for corn€rrerciatlindustrial property to be assessed is used on the City Assessment Policy at $2,808/ acre and is calculated as follows, 1) % Corr merciatl Industriat = 1,912 ff, / 4,562 (total U,) _ 42% 2} [$107,360 (Mitt 8t Overlay Cost) 42%] =$45,090 (Total Commerciat/ Industrial Assessment) . 3) 45 090 CgmrnerciatllndUstriatAssessmerrt $2,808/ Acre 16,06 Net Acres CorrmerciatlIndustrial High Density Residential - The high-density residential properties (3005 Et 3040 E=a andale Rtace) as shown an Figtire 2, having driveway access on to Eagandale Ptace are proposed to be assessed. The City's Assessment Policy states that 75% of the milk and overlay costs are assessEkb[e for high-density residential properties, and rased on a 44-foot width. The estimated cost per adjacent tot area (net) to be assessed based on the City AssessMent Policy is $2,174! acre and is calculated as fotlows. 1 % Dish-Density Residentiat Assessable = 2,650 Front Feet/ 4,562 Total F. F. = 58% 1 } [$107,360 (Mill a Overlay Cost) 75% x 58%1 _$46,700 (Total High Density Residentiat Assessment) 46700 High Density Assessment) 2,174/ Ar-re 21.48 Net Acres IUD Residential Eagandate LeMay Labe Driveway Entrance Removal Replacement AR adjacent commercial/ industriat properties with driveways in need of repair are proposed to be assessed the total cast of driveway entrance removal 6t replacement improvements or) the area of driveway i-econst3'ueted. The total d€lve ay improvement assessment per tot is calculated used ors the . individual requirements needed to remove EL replace existing portions of each concrete entrance needing repair, in accordance with current City standat-ds. The estimated cost of driveway replacement is appro imate€y $92 S. Y. replaced. Assessment Financing Options The property owner will have the option at the time of the assessment searing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment wilt be spread over ten years with the interest determined by the results of the bond sale used to finance the improvements. The folEowing payment schedule is an example of a 10,000 assessment with an estimated .5% interest for the assessed a oL€nts: Principal Interest Cost Per Year Per Year Per Year First Yeas' $ , 00 $150 $i,650 thear ~..-.....$1,400 i. _...65 I $1,065 Ten Revenue Source A summary of revenue sources is listed below; Project Property City Cost Assessment Contribution Mitt and Overlay $107,360 91,790 $15,574 (with Signage) Repair Existing Curb 39,350 -0- $39,950 Concrete Entrances 11 060 -0- Total $158,370 $142,850 $55,520 The City's Major Street Fund will finance the estimated project deficit of $55,520 (33% of ~ total) Eagandale LeMay Lake 1 7 Project Schedule Present Feasibility Report to City Councill Order Public Hearing December 1, 2 8 3nformationatMeeting..... ..............December30,2008 Pubk Heariq January 6, 2009 A,ppr-ove Naps and Specifications . . . . . . Jan L3a ry, 2009 Award C Dntract , . . . . . March, 2009 Project Comptetion ...........................................................August, 2009 Pinat Loft Report ..........................September, 2009 Finat Assessment Hearing f li, 2 9 First Payment Due with Property Ta taternent May 15, 2010 .t r Eagandate LeMay Lake Appendix A -Street Overlay - City Project No. 978 Preliminary Cost Estimate Eagandale/ Lermay Lake (Eagandale Place) ;Part I - Project 978 Eagandaleft_ernay Lake - 8ifuminorts Street Oveday Estimated I Unit 's Estimated ;Item No, _ Item Unit Qty Price Cost 2021.501 Mobilization LS 1.40 7,000.00 i 7,000DO 223 .50 I iTE Biturnhorrs Pavement { { w depth) Y 3,074. f _t7.50 1,535.00 Y3 0,501 Type LVVVE450 0B Waa6n OLVSe Mixture ~"0 $ 900 60.00 E4,040.40 057.5412 E~tuminous Material for Ta.ciC Coat GAL 480 3.10 1,425 00 s carne afr in Cas !n (Manhole --450.043 0 . _ X00 its an We a;3t-irkg~~- Ris>3r'A lws mere _ 5 5-OD - Ad ns a er Valve o € AG . 60Fr n e a ve Mid sec 6&5" 250.00.. LA ;~bTMT 5VGa a ave...0f?.._ ec con w over _ 1 - 00' ,00 1,2 2508. emt v ari ep ace cas ng an hole B) 600 . 1583. ,,ra fic oritro f 1,625-00 6ra1 emove e20e ]gnape # LS -,0 0-25 2 SaIld jr}e i e- E airy - 3 C 0.5 _ t 2'07 4" o~ e ~ i rte e4Taw - epoxy s 4 . 2 X24" Solid LineWNt e - poxy i. 32 0 l 288.€l Subtotal 78,651.50 i F- - b% ) CoFt ifi gencies 3,932-58 Subtotal 82,584,08 # TataI Part; I _ Project 978 Eagandt eJl_emay Lake - Bitnmirtous Street Overiayf f07, 59-30 { t Part II - Project 978 EacdandalelLernay Late - Repair E=xisting Concrete Ceuta & Gutter EstirrMate~ l3rt#f € E~tirnated Item No. Item _ Unit Qt _ Pace Cost t '2144,501 Remove Concrete urb & Gutter LF 354 5.00 { 1,750-00 21 Q4-503-503 Remove Concrete ide a' s€ (4"} S ZQ 106 520M_ ~04,50erove Concrete Valley dotter 5 70 - - 12,0 844.00 , 2~.00 MOTIF" ? e ect o say arrow rose = 99f6 ase, _ '235. Ype CVM45 ear nurse tree Patch - T 125 apoir esidenl a[ S prin er ea. [2 504. e r pri~ki r ys erg 1=agflda[t; LeM.y E.a€ce } Part €1 Pta ect X78 Eagan dale I Lemay Lake - Repa€r Existin Concrete, Curb & Cutter - ontinucd # s#ia a o~ nated €tem No. Item _ Unit ~t P~ieo - Cost ~ I Jed us rt ~ ~Rsi~g ~~sti ~ (B) 'EA - - - 15 TfrstalF x - sosibn Bareisr Tirau € - 25GUN Remove Replace Casts€rg (CaO ash 25 oncre e i ewa c _ - 4. 25 oric. a amp or rurtcd'Doirie' - 60 4.09-- 240.00 25 oricrfe .~r ~i. er _ .....-...9 6.00 25 or~crete alle L er - # 45.f0 . F.... 2 r-u-nb @ Dome e 6dra6le arriirrg aver 16 UQ.Ui~ _ _ 25,40.602 N 90a . ir esi er' €a. pir& EA' 56b 02 C Detector z 6'- A , - 3 oddirr a awn Hi4hfa€.d _ Y Com os , fa p r o-may} 9O Subtotal 28,824.40 r (+5%) Dntifi encies 1,441,24 _ Subtotal 30,265,211 01M,) lndirect Casts 9,079,56 - Total Part II - Pr9120 978 EagandatefLer~ ay Lake - Repair Exist€~g Concrete urE~ 8- otter M4.76 ;Part IIt - Project 978 Eagandale I Le ay Lake - Concrete Entrance Apron Repair stim e c nit Estimated Item No, 1 eLM Unit Qt Price frost X 04- e-move"Concrete Pavement . 12.0 CF: 1,44DrDo 2l D5- i-)m-m 6n xc}ava ior} t { 3 27.E € 2106.626 8 e a Top sod or'rOW 221 TETF~1 2 Ype L ear oorse = Streef a c T- 90" 0 x # 0. 2350.50 Ype LV ear curse Uriiieway+s TON s 7 d icre e Driveway avemenf . i oddirr 0 2!) 1 b. b,51 airy post ra e O Subtotal 59.00 + ¢ Dn Sri encies 412,95 - - _ Subtotal f:95-f o n 4rec Costs o.a ar tyS agars a e a ra r _a a rrs€e F rance A prori apair 73 - Total Project Cost=$158,370 Eag r ate LeMay Lake 11~ Appendix B - City Project No. 978 Preliminary Assessmeiit Roll Eagandalel Lemay lake - (Eagandale Place) Street DIW High Density ~ Net Area Date! Overlay DIW Mate D!W Total Residential (R-4) P.I.N. (Acres) _ Acre Assmt. _ 5Y ; SY - - Assmt. Assmt. x Eagantlale/Lemay Lake 1 22 d Acid. 3005 Eagandate -J Place 10-22525-010-02 17.12 { $2,174 $37,2.19 _ $37,219 3040 Eagandate € Place 10-22526_-010-01 3.53 $2,174 $7,675 $7,675 304 Eagandale - - r . Place B 10-22526-011-01 t 0,83 $2,174 1,805 $1,805 Subtotal f 21.48 $46,700 $46,744 Commercial f i Industrial # EagandalelLemay Lake 3`' - 5th Add. t k 1254-1286 Eagandale Place ` 10-22527-010-01 2.30 $2,808 $6,457 70 92 $6,440 $ $12,897 3000Eagandale } x Place 10-22528-011-01 1.65 52,803 $4,632 $4,632 No Address 10-22528-090-01 0.93 ~ $2,808 $2,612 5 $92 $460 3,072 3010 Eagandate { Place 10-22528-420-01 3.19 $2,808 $8,957 5 92 $460 $9,417 3080 Eaganda to Place B 14-22529-012-01 6.84 $2,808 $19,207 27 2 $2,484 521,691 3080 Eagand3te Place 14-22529-011-01 1,15 $2,808 $3,229 13 92 $1,196 $4,425 Subtotal 16.06 $45,090 124 $11,060 $56,130 7 `s F S i i Total Assessments 37.54 < $91,790 124 $11,060 10,5C1 Eag dale LeMay Lake INTERSTATE 494 } A' 0 Uwi- oAK iiuAff p _ I LONE OAK ROAD t n~ Project Location vnNO;-LE r.oor.%uE Rona k4F:tx:OfT ftR. l :r f s fo'eCl de Cankroc4 IaiDr Uon WB Fec i0yL Ngct~kncakian Pion 11/1D/03 Ea andale Le ay Lake 4,111o-~tyofham Street Revitalization Fig. 3 Engineering ~e arlrrieFkt Location Map - Project 978 Ila 110 l n . ...t z ;',,r.,. LONE OAK f\ 11. NURTM . Kai. ~..r~ ~r~±_~¢'+ _ v rc M1 r r .'1SS k` . .x 'Y r h~ _F ~~ti k~lrc'M1.}'+~' 'a~ ._y..'•~.wY V ~ . .~sµ { I L ~ k - - ~4} L 4M:"- ~`n~'' .4ity.t '.--':M1 , ~M1L"~' I" ~ _f"rj'- ' J l5 ~x' :I~ I .C ~iM1 - i :vayrcy ~ _ ~M1•j~~2..'... M: s+ s'r".' ''fir Y •`r 1. y'.:' M1IM1i nub. . } s'.l e. : i 5w. :'!i .ti~i 'F~ ::3#.'~'~.. YY{a •r~,' f _.rr ir. ~ I+y 1.. . ';r:~::: if . ti. v rx .rw i { LeMa Lake f€ 4~ s >m a F+ zf%Ani r APFA :_.~-..+M1 t REPAIR ~1-its-7x06 Ea andale 1 Lela Lake City of Ecapa Street evitalizabon - Project 973 Fig- X11 JEf1 2FJI1 S ~JFtfned Assessments ~ Street Improvement Area 60' ROVy+.. r 36'$c 48' { F-F} 7 x f r EX- 4,/PZ BITUMINOUS SURFACE 66:8 - 8" CL, 5 AGGREGATE EASE CU U 'B & GUTTER Existing typical Section .60' ROW 36'& F- F) EDGE MILL i F-F wide T. ; i Yk 11/2' TYPE 2350/2360 B17UM1NOU OVERLAY } r f REPLACE EX, "CURB & J - 21TOf INDUS TACK GOAT UTTER A DJREG7ED 4-V2" BITUMINDU SURFACE - 8" CL. 5 AGGREGATE BAST= Bituminous Street Overlay Proposed Typical Section C; Proj oni C:nn1, ne:l Sr. j\916 \ky_`Ioo< so-Uor* 1 i-05-MOB Am. agandale 1 LeMay Labe of No Street Devitalization - Project 978 Fig. 3 Enginoo€irig Department Typical Sections 4 SLOPE 3 PER FT, k l I ICI 4 I-I I I'~I k1 R, I t a.,....,.a ; F• 7" MINIMUM THICKNESS REQUIRED ON ENTIRE APRON. IMITABLE GRANULAR SUB GRADE OR CL. 5 (100% OMPACTION EXCAVATE SUBORADE TO AOCOMODATE 7" THICKNESS AT FLOW LIME SECTION - AXIMLI v1 S' TRANSVERSE JOINT BETWEEN JOINTS A 25' Min. Rod, E36 Curb V I~~ls, ~ 8 CONTRACTION JOINT EXPANSION JD;NT A (TP. 1. WHERE NEW DRIVEWAYS ARE TO BE ADDED 3, CONTRACTION JOINT PATTER TO BE ACROSS EXISTING C&G, REMOVE EXC STING DETERMINED B EN INEER- C&G AND REPOUR INTEGRAL WITH THE CONCRETE ENTRANCE. 4. REQUIRED MIX DESIGNATION 3A32 . ODNO ETF APRON REOURED FOR ALL EN1"RANDS. . PLAN STANDARD PLATE 440 Eagandale I LeMa Lake City of Eap Street evitalkzation - Project 978 Fig. 4 Engineering Department Commercial Driveway Detail CFfY PROJECT NO 978 UNl+'C}RNLA'i'IONAL NEIGHBORHOOD MFFTTNG EAGANDALEI LEMAY LAKE STREET REVITAUZATION TUESDAY, DFCF BFR 3#L, 2008 3:00 P.M. ar HALL C FERE iCE f][lM I Attendance, John 6-ordor, Assistant City Engilieer, I prcTcrt ovFner represenl,111 I pTc)PeA (see attached sign-in sheet). A. Presentation of Project Details Gordtntn welcomed the property o%vncr and presented pTgJect in116rMation, including details such as constructiotl, casts, schedule and assessinents, B. Questions! C.o cuts How much is the assessment to the apartment property at 3€ 05 Eagandalc 'lace? 'rhe estiwi(ed spccial assessment to this property rts $37,219, based oii the City.spccial Asscssment P )Jlcy, This is an cstimate that may change based on coi-i5truQ1ion hills xece,ivi;,d. If the. kids rec 3ved are, 10% or niorc in excess cat' Ehc cstimatcd costs, it is 0(y policy to notify the afftcted properties and hold another public hearing -with the City Council to i-ecopsidcr the prof cct. The Tnecting adjourned at 3,20 p,i-n, NEIGHBORHOOD MEETING Eagandalel LeMay Lake C4 Project 978 ~1 Tuesday, December 0, 2008 City o 3.00 p.m. NAME ADDRESS V 4. ~a 6. 7. 10. 12. 13. 14. 15. F ' 17. 18. 1. 20. 0,\Fonnsl -lri xee#s1 CAN .S~i'i' t> e~_ ~4 Ageiida Infarinatio€y Me intI .fan€aary , 2009; Eagan City C_'oun61 Meetinu 1. COLD BUSINESS A. PLAN ED DEVELC?f'11 ]CiN'.>E' AM EN 1 MINT - IIT,IDA ,STATIQ S'TQRES, INC. AC:TJONS TO BE CONSI7lk:RED.- Ttj approve (0 lam direct iindings of fact for dcn a1 o f a t [aan1.d Developmen t Amendment to add a dynamic mcssagc panel (Option 1 tt) the cxistin i~cc-st~mi11nq sigfa ~a 2066 Ea L917 W oods Drive, legally desc6bcd as T,uf Block 1, ii!T mlq Conimous 1" Ad(11tiori in the F 1/~, of Section 4, stalbj xt to €lit ccaidltioiis Iist&-d in tie AP C: rni notes, REQ UI E C}'f E FO A1TPROVAL: At teasl thrcc vales FACTS; (new fil ormatioa in >bold) This proposal wu , he-fore the CounejI on Drxcmber 1, 2008 and wax r,antinuic-d I.;~ the Iaimary 6, 2009 meeting. A(-the Dcc umber 1, 2608 meeting, the (ApunciI expressed concerns about the sire and width of the dyna-mic message pAnel. The Manlcy Commorts PD included a second lot south of tbv, 14oliday parcel, jntcn&,-ci iiar a liiture;-elaiI co=eycia] building, which remains vacant ant] undevelope'd- 'f'lee masonry rxtmill€ ed-If style p loo sign X12' in hciglit) is Iocatec# iu t}it; jroithea-~~ l. comer c flhc site, and is hate ratcd with a ilea}ra€ivc fence and misazai- bo11,91:ds. sigh sei-vn as bath idoziti f ica€ioii for the Man Ioy Cimimans lfik and an pmtra,ce Th f featul-e to the Fa n f nods 0Mct Park and 01d Co-Li ntr Paffot dovelopreicnis The appll£Irnt has submitted additioua] informa t.ictn an (I two revised sign plans for the Council's considuatian. Hotiday is requesting 4pproval of Sign Option I, ~t separate message panel nn tiro right side of the rnominivnt sign. Option 1 satisfies the C'ite's Sign Ordinance of having the dy€ alllic sign area smaller than tite static sign area, and provides for- effective. inessaging when maintFiining the miniinum 12" character height. Option 2 dov-.,~ not safNfy the City's Sign. (trdinailm, The dyjaamic sign ar ea ix larger than the static rnessage arva, end in order to maiirtain the 12" Minimum char4cl.er height, the app1lcan( states 11messaging opportunities wi)l be a sign if i CH ii challenge." ` Thy ; 'C' held a pt bhii : hoaririg on Nove-,mbur 255 2008 and diet cdc-oynmcnd appVoval. ISSUES: T1ic IBC i-eitcrated t1W the to ant si -is be iridividu JI y mounted letters on ti,e brick back. round, as s11pulateel in tine ovi anal PD approval, and rcjccted 01t ai)piieallCS retlut;st lhat the levant signs hu pcrinittcd ~~s eiihc~-pane'l si r or indi~rietuil€y mowitcd letters. Loc'at oTl Map, page P Add€t€onaI information and revised sign pi2ns 3a testa t~r0Ug11 Cite Council Minutes Dcc-Haber 7, 2008, ag . Apc. -Allutts Nfovombel: 26 '?008, p4 e i~~-c~~~l~ ~ P121nt ag e-Port, pages tlrof 4~ t .r !Eagan Baum d" ' ft~gr.~-~-wa Ar~y :P ark9d ark krna ca LocationMaP P BuR ding FOOtPKfnt - - i $ ~.I s I I i - # ~ r~ 4 s t $ E - #I } EL I T s x Yr._ _3 - - 1Z r- - 2 r } .'lil 'A RPM - rML - _ - + ' L - ..-U0 ~ ''l I Ilk -K~J _ rrr x' ` s- E, i Sub L-C t Site . .5 + ~.:..t +rry[ ~~rr _l yj M1 iLI }U+ 5 - M1+~ uNs ~Lr 4 - 8 - t 05 _ _ JJJJ~ {y ~ ~ 6'xJ - t_ 4y' fa Ijr { L4 rl~ --¢r`i. M1'kY Y4'}y' r, l JrL P F:G 17 L } ~`~x { 1 f I1 rz~~~~... =,~~n4 mss=,sl~C - 'S 100D Ik 'U ~]OU o'I # DevelopmenMevetopelr, Holiday tationstores, Inc. Application. PSI Amendment Case No.. 04-PA-17-10-08 TH 3 MAP E5 ENTF-MDED FOR Rj-:FERFniGE USE 43NL'f 1x'~ r The Cfly of Eagan and DuR0a7 pounty do nok guur nter (j;a 3ncumuV of EI)En Infaimot1911 EtFd #+Y9 S GansmW4y 0-"",neat ZP Pp lr«n# not ?c pansiblo far errors or owE.nsions, _ ~ I I i G is Itl~ Holiday tabor or Proposed Planned Development Amandment ~ December 19, 2008 i On Deoember 'l, 2008, Holiday carne before the City Council seeking approval for a Planned Development Amendment to allow a dynamic signs at the property located at 2660 Eagan Woods Drive. During the review, the City Council expressed some concerns regarding Holiday's proposal and granted a 30-clay extension to allow Holiday tirne to review and address the conc fr<s and suggestions offered by the Council. Aesthetics and the total sign area (d narnic vs. static) were of particular concern to the Council. Holiday's oNinal proposal contemplated a ' B" 8' 16" dynamic sign centered below the existing 6' Holiday trademark sign. The size was selected as the ,most appropriate to accommodate the 12" character height requimment of the City Code hiie providing sufficient space to display a clew-, cancise message. The ounc€I felt that from an aesthetic point of view, the sign was too wide and that it should be no larger than the width of the Holiday trademark signs. The Council was also uncomfortable that the total area of the proposed sign (including the LED price sign), significantly exceeded the intent of the s€gn ordinance. Holiday has prepared two options to present to the City OUnci€ which hopefully address these consents. Option #1, 0pflon #I proposes a 6' ' message board installed immediate€y to the right of the existing Holiday trademark sign. Holiday controls the sicgrt area as our development encompasses two thirds of the Planned Development area. This option meets the intent of the sign ordinance. The static area of the sign equals- approximately 46 s.f. while the dynarrsic area, including the LED gas price stgnr equals 4 s.f. From an aesthetic point of vle r the Council may find that it provides more balance and eye appeal than the original p~aposal. Option #2: Opt€on # proposes the add€tlon of a ' 8" ' 4" message board installed immediately below the existing Hollclay trademark sign. This option simply shrinks the message center to fit within the limits of the tradernark sign . Although this has a stronger` aesthetic appeal, it severe[ limits the size and quality of the message that is displayed, especially considering the 12" character haight requirement. In essence, the "message" will likely reed to be more in the fora of a p€cture or a window sign type graphic_ In either case, the messaging opportunities will be a significant chaa .Ienge because of the si7-e requirement. This option does not meet the intent of the sign ordinance. In this case, the d nam[c area equals approximately 35 s_f,, while the static area equals 28,5 s,f_ Note. The ad copy shown in the pictures gives a sense of what has been used in the past at other locations, although it cues not meet the City's character heighf requirement, Conclusion: Becau se of the s€gnificant cha€€enges presented by the size Iimitatlons of 0p#ion # (character sizing and quality of message), Holiday asks the City Council to consider the approval of Option 91, 2 ,it- V C ULL>.61 MinutVS D~,rcmbur 1, 2008 rage 5 NEW -BITS IN ESS PL N-INT1) J)FVIi:L(lYI1IENT A1w'113 DMT: NT - H0L1DA STAT10NS VOTES C.iLy AdministTafur Iledges illb-Oduced Eris ktwi Lcggied lg a 1'lunnccl DCVkelopme-txt Anicndumic to add dy17alniL! nlcssage palm] _a tLc e is#irl frcv-standing sign tit 2066 E gaID Wom s €]rivc, Ci4y Planner Ridley gyve a smff l-Cpurt- ;nave Fdquisf rt pRresent€ng ]-1 nMay Stationstores was present fco- ztmwxr questions oCilfe Couixc, 1, € L2 uission was hcfd attd City mnci€mumbcrs shared their rmte=L With 1110 size / ]3rcrpc 1:1iofl of the J) MPOSC s' rCatitr heard. It was ft ct)nsuitsus oi'thr- {7ruii&,I and applicant to mmilxlm cur sidaation of this i€cm it) allow Bob day Stalionsto-res additional limit to reconsidcr Lhc dcsign of the dym)mic €zadur boafd, CounL!iI member Tillcv moved, Coil rici1-mi :rnhur Fields vxcuu -cl a motinn fo tutil tfnle cnn~idUra Liuu 0 1 Pz armed Devclc>pnxu Animirlln= lu bill a dynamic message paLuA to [lie existing Srt~ sEttucfii:s; sign at 2066 LxLgtui Woods Drive, lcgal€y desoxibed s LDL 1, Iilo& 1, Mara:ey C ommom I" Add€fion in Chi N A ofSfcfinn 4, fu flat Jainocy 6, 2009 C'€ UTECil frieetiDg. Ayt= 5 NqL 0 LKGISI~&TIVF ~ INTFAMOVERNMEN7AL AFFAIRS UPDATE City Administra r erl3 discussed the. eCOU111ie StirlUkls hkfrastmd1Tn-'-unds. Public Works Dirccl.L)r C' k d misard funds fhaE1? lie mado tivai ble ihiough MNIT)OT fair inffaSt K1.1frc ]zrt~}t.Cts- lie disMI'Njg pru ects ill the City tha€ CoLtld possgihLy. alify for the funding, FijithcrdiLSULSLOil is to he hC51d at the Cit~}'-651mciI Citsals fteECeat, ~ f 9;47 p,lx7. =hc rCgulaf City Council €L ,fMg WkLS recessed to nrrrmiiaLtJy soft}-pzj,~ a r =ling aflb- Ecoool Dcvt;ltapment Aut coil - rat 9=51 p.m. the rE:s}ular CA-v Council mrz-e TIE; ~~a%'L~ xz~vunrd. AI)°V11111 '1`I AIiVl~z f FN DA CLruncilfineinbex Fa-XCn disulssed the po;sihi!iLy t) f ax f,/" re3Trav;.l L~t~ii;ta tCL; kLmencimcnL. ('csunL.iI difected the ~ j-,,me to thu Public Wnas Committee. ('611Llcihmcn-thn B-aU1 e1} discLLL,,,cd ll1f01nimion acid inatr: ial tea; he brought b3i1k"{ -Offs ht N7;iDn.9 i TXJc7LLL' 1) C C;Lflrs okxfc: C11CC thai lie othe, City {:t~Lai.c r~Tbexs me-l)tly attCnc:Cd in O'landn, , t'hrre were. ate visilors who,• isl~cd to hu hC.ard. ADJOURN M FN'S' Cuuftci€n e.j-r l fl Bakko2i nxove~, Council muuibef lhmeii .secondcd a au,boll so ad fl urn flit niftrifig a< 10 00 €c Adlidnisft-attvc Scarefairy Deputy Clurk Advisory Platuf~g. COnl1-OiSs1ULL av- il7u 25, 2008 PI go 1 of 5 MINUTES OF A REGULAR MEETING O THE EAGAN ADVISOR PLANNING COMMISSION EA A , MINNESOTA November 5, 2008 A re uIar meeting of the Eagan Advisory PIanning ommission was held orb Tue day, October 8, 2008 at 6;30 p,fjx,, at the Eagan MuTiieipal Center. Present er W Chair Chavez, Members e€ey, Fillpi, obeli, Heaney, Jensen, and Dugan- Also pr ent were, City Planner Mile Ridley, annar Pam Dud iak, P12nner Sarah Thomas, r taut City Engineer. John Confer, ammu'h4y Development Director Jon Hohensteiri ~ty Attorney Bob Bauer, and Recordii7g Secretar aniille Worley. AGEN City Planner Ridley stated Item B Eli--fie corpi creel by the pity Council on December 16, 2008, rather than December 1, 2008, as stated )4 the agenda. v Member eberl moved, Mel bL..r I ey secondetl,~ motion to adopt the Agenda. A vote was €aken, All voted i avor. Motion carried 7-0.° October 28, 20 , ADVISOR PLANNING OE1 MISS116W EETI G WNUTES Member obed m eel, Member Keeley seconded a Motion to approve ffe•.October 8, 2008, Advisory Planni Oommissicin Meating minutes. All voted € avor- Motion rar0ed 7-0, n.~4 1II. Ill TORS TO BE HEARD (10 MINUTE TOTAL TIME LIMIT) h" y ere were no visitors who wished to be heard. W. PUBLIC HEARINGS A. Holiday tattionstores Applicant Barrie; Holiday Stationstores Location, 660 Eagan Woods DFlve; Lot 1, BEoc€C 1, Manley Corr mans Ist Additiun Application: Planned Development Amendment A Planned Development Amendment to add a reader board to existing sign, File Nurnber 04-PA-17-10-08 Daye Edpuist, Holiday StatlorEStores, stated he was available for questions. 1 PIanner Dudziak introduced th€s item and highlightod the information presentc-d in the City [aff report dated November 0, 20M3. he noted the background and history. haiF Chavez opened the public (rearing. Thore being no public commpnt, Chair Chavez closed the public- hearing and turned the discusslcm back to the Commission. Advimiry P~r71117k1]S; {'{}I ulli.S$1011 IArovcr.gbu 25, 2-0GE 'age 2 of 5 M ember } eeley stated preference for individual ksttars for the tenan€ signage, to ma1TiEa1n consistency with surrounding businesses, There was discussion on tt)e size and proportion of the letters an the electronic reade} board for this applicaEion and previous applications, Mernber Jensen inquired about the character capacity of the electronic reader board- Mr.Edquis1 explained that the capacity :s approximately 1 to 14 chi racters par fine. He st~jled the sign dimensions are appropriate based on the traffic and the geornetr€cs- Member DU an inquired about the usage, maintenance and coNrol of the s€gn- He agreed with Member Keeley in that individual 1EAtel-s should be rpcluired to maintain uonsistency, Mr. Bdquist discussed the shared sign easement agreement as it relates lo the mainteiiance of the signage, and it being used b multiple tenarit on two sep2rate lots. He discussed that Holiday occupies 213 of the land in this PD. The sign agreeament }provides that Holiday retai-Is the middle and right side for their use; however, with approval of the dynamic s€gn, Holida imay allow tenants of the fuiture retail building to use the right side, if necessafy, €vtember oberi moved, ember Heaney second ed a motion to recommend approval of a Panned DeveIopment Amendment to add a d namic rne~ssage board to the fre3-standing sign at 266 ] Eagan Woods Drive, €egaIIy described as tot 1, Bloi~:k 1, Manley Comirrans I Addition, in the NE 1 of Sectim 4, subject to the conditions listed in the staff report, Member € eeley stated preference Ikkil the width of the electronic reader board be reduced. Stu: proposed that Condition C umber 4 be removed so Lh t individually moon€ed letters are regG-1rc d for the tenant signage. The motion was amended to delete Condit€on Number 4. 1, An Amendment to the PIanned Development Agreement sha11 be executed an{1 rr:corded with tht-',~ Dako#a County Recorder's office within 60 days of pity Cou€ncii approval, and pFouf of recorded shall he provided to the City. . A sign permit must be obtained prior to installing the dyTiamic mess qe panel. Thy- dynamic message panel sha11 not exceed '8„ ire height by 10" in width, Al[ other City Code ~-equimmenls skull be met. 4 - 'F wigriaq-e-- ,L-be fc,'?t"^ n igrss or 4~ Jl:Y'R4AIIPted I t#^ II su :l~ S4 S a€lhe-e#the same A vote was taken. All voted in favor. I' otlon carried: 7-0- 33 PLANNING REPORr CITY O FAGAN REPORT ATE. ~,v.c€iiber 20, 200 C`ASE- 14-PA-17-10-0 APPYr CANT, Eoliday Stationstoi-&s, I€ic. IMARING DATE. NL)-vcmb°a- 2., 200LR PROPERTY OWNER: Holiday Stationstores, Tncc. A1E'PLIC:A"1~ ION DATE- Oc.t. ] S, 200 REQUEST, l~l~n~~ed ~~ev~lo~tnea~i ~r3~ci~~n~eaat PREPARL].) BY: PamteIa Dudzxak- I_,DC ATION- 2660 Eagan Waocls lea-1ve C'C}MPRla;l; NSW PLAN: TAE:, Rctail oini- ieruial SUMMARY F REQUEST The, applicaakt is rcqur,, ting app oval of a Planned Deve] opmen t Aimcn dine Lit Lo install {a dyaa'amic lal "agc Silt O32 the exi"Aing Si is 3r3oriumpnt at 2660 Fagan wuads Dilvu, legally describA as Lot 1, Tilock 1, an]cy omia ion s I" A.ciciition, Iki the NF' 4 of Section 4. AUTHORITY FOR REV110M T"D Anic'ndinent: Chapter 11, Sec€ion 11.50, Subdivision 5 stales; in pta>=t, ] - '1'b.e 1~rovisic~r3s of tl~i.~ clrap?er zx.~~~r c alr~ea~~is_:+~ by tl7e 3-rtajarit}~ vate of: t}tc co~~i3ril; cccpt tlifit amendar ants changin the ;oandarin cif any dlstric# oa: changing Ill c, rcgt€lftt1or3s of any dl- strict may only be, i- 3adc by an affirniF4tive votc of (wo-thix-ds of a U m on-fibers o f- t1-3e cc)ui3c,i l- 2. he E_`.oimiioiI shall 13ot reZC?Pt arty lalld in any zoiun districI or t A:e.aFry other proposed amcndz--,aent to thi, c aptea- without firs laving refti;cd. i( to tlae piamiing coxamission foa- 3L.5 uonsidemtion and r1 ,cone--3ui3ation. BACKGROUNDA1R TORY '1'lie 14lanie Grin ic)r,,;Revel()pTr,cnt was apliraved and platte,d €n 2007- The Holiday v,+~4 h~~i It earlier this year. The, M anley C{, mnons deve]opme rt inchide.) a secy.;rid tot sc)rtth of the Holiday paacel, intendt;d for a future i-tta3l commercia] buildMg, which rcin~5inw vacant. a-1 d Lindevtlopod, A i 'the timte of the duvcloprncnt approval, the City had in place a moratorium on dynamic si-Lis 'nlus the original sign elesi gn omitted dynamic, nits.saniiig- Now Ill a t the -moratoCium hw{ beck 134 _poll - HOI day SfatiOn.St.OTBI., irlc. )'I an131i1 Jt( 7-ovi-,mbar 5, 2008 Iiited, an ordinanr c regarding dynamic signs a(loptcd, mid the store cc)mpl:eted arid open fo-, hllsiraess; 11olIday is pToposing U) add the: dyDamic sign pan(,l to their free-standing, si n. E LSTf G CONDITION `i'he site is devcloped %?vith a Hf)li(l,ay convffix)- en ce store/gas station wltl-i a (bIvc-thl-oia lx car Wash- A nlaLmyuy monum edit 5€y1c Pylon si i (12.' in heiglit) is cmistTu1 Aed oTi tlic, northeast comer of the "itc. The Sign is 113legated with a decorative f cl2 , and masonry bollards c.tin a focal point. and el2trauce fcatarre to th• , Eagau cods Office. P{,rk rmd Cold County 1311ff:2 developments to the west, in addition to se,-Tvi?lg as id elaiifica#ion signs-e foot both of [he Ma1~-ley { on-iinons lots, Access to tilt site is prt-widcd from :t11-1Iot Knob Road via Buffet Way- SURROUNDING ITSES The following existing zonizig, and c-ompi-elityisi-ve guido plan dcsignal.ion,s sun,ouncl the sab.j ct property; s E? 5iin use Zoning Land Ike Design0ion ortil j Office (Wilture Nmk) PD, Plam-if d Dtvc]opmenf US, Offkel u~fice )past Office PD, Plaimed Dovelo l1t BP, B-kigincss Park ~ , cJtlth avant PD, Plalinc-d Devt]o 1a1fnt RC, Rcta€1 c mi-rlcrcial '4'csf )ff e , Plaiine€i DcvcloRijte f CIS, Offic(-,lSc ice E ALIWHON 0F UES1' IL Orhiai ce - The ge eral Sigl) standards of thc. dyna a-nic sign cc do allow a incssage to change every 20 f71-nutca and 91e dynamic Ri gn must lie S bordRIatc to the business dame porfaori of the. si p - The charactci- hel ght is based upon the pccd limit of the adjacent roadway, whirr is- 12 inches for tbte 45 mph LTeed limit on Pilot Miob Road. P rc) ass - Holiday is rcc]uestilig approval W modify fhe,c.xisting frcc--standing Si{sgii to add a dyna17 is rYlessa.ge board. Tbt c;xist1ng pylon sign 15 a I.I.- ol iment Style con struction and serves both the HoIiday Parcel arlci fhc vacamE i-ttai] colru J ? cia6] sit.e to the south- Tlie sign was dPSigncd to hold additiaiial signs foi- tCrlants in 1he future coiTli-ricrcial building Ji) the soiidi Holida is proposing to i:ep]acc the static Trlessage panels below the gwi prich-ig pan L;] with 'rm Li1~) cl}narriic FTaes~a~e display, 't'he ~iy~3arE7ic lnessa~c panel vt+i~l consist oftl~ee lal7es of 1?-irc]l charac€drs, which, iS consiste t with the. ininh-nuin character Si %c reyliarod b the City ign Ord ira a€l cc. f 1`be proposed dymmic sign p3 :mel is wider than the 1lob(kiy and has pr1r,11) pane's .of i.be sig1L The dyna`muc mcssa;ge area is 3' "by 8'10" {3 .-4 sq. fQ- Togetber with thte LLD gas pricing Si Lm ( 13 sq. the tofa] d y n m u c aT,ca excee(L.s fhe area of: tfle bu,,)-ncss hall], poilion of ihc s1211, which is 28,5 sq. f1. T'1 wt , the proposed dyn~u-mc, sign does Flot nett ocdii,.ance rccquirem(;Eit that it ba L,abordMatc to the business kia ic, poilioZ7 of-thc sigai. Tho applicant ha-s indicateii that the additional wld1h is nect~8sal to accommodate the; €uinlrourn rogioi-cd c iayactcr height o l.2- h,•cb cs. Piannu, R port - Holiday StatIOnstores, Inc- ? c~venibcr 25. 2008 Page 3 Tht PD Agebin , nt sped f i cs that the « thcr tonant sip arc to be individiialI i I umina ter] le€tc:rs mounted on the brick baulk ro> nd, This condition was based oil (11C sign prop OsaI pa-i~) viiled by €he applicant with tht prcv€ous d fv elopmcni application. The photo renclering of €he cllrn-L71t pa-oposal sNi\vs thf, addititmal tenant signs as panel %igrks. Ila13cl,ay's request includes that pal)cr sJ. 13s be pea miItcd foa- thcsc Rilure teliarlt signs. flit ucccptabiIIty of allowi gig pnel si p:, ibr oth} r teiumL,; is a policy mattcy to bE cl. tAc;'mlllr,-d by City officials- lhe[hel- p; uie1 sign" car ind`€vi.diirilIy mounted Iutters, the [en ant si age, shoLdd be unifourn in desigk~, Avolicaut's arrat-]vc Whei'eas mostfree-sta-ldiog commercial si ps arc two-sidcd, this is a sirigle-sidcd sap, and the, app] icant's nan-ail ve states that fl-;c style and dual du €y of the mormm mt as b€ th focal poi Tit and busUiu,*; sign " resij I(ed in an unintcaded ha3-dship whea-ehy t] Ic Iloll (lay sign C rtajl (1111v be sec11 when tray elijig north on Pilot Knob Roa€1 or wi;st on oiporatc Cente3- Dtive," Talc applicant's narra.tlve RLrthcr states !,hat the pi-op osed dyiainic message pallet CC, uv ,Jd take ~jp less aEea arvl impact fees drivors tsau i.f a typical bvo- sic]ed sign were used-" SUNIMARY/CONCLUSION Holiday tatioylstores is x-equcsti ig a 111aniik ,d 1) cveiop] nit Ai 7e~tdrk1 11t to add a dye iiiiIC min gsage ])f,pel to the exi stiFlg pylon 6gri at 2660 Eagan Jaods Drive. Tht proposed dynarrl is sign utilizes the rcqulTed 12.-inrh chai-actcr height, but is large- Ili an the b risinoss nwmd polli01) of thte sign. TbEe proposed dynamic, sa99 pancl males iio chafiges to ti c sigma ;tructure upoii hicl} it }gill be placed- Tbc proposal a1-so dot% trot affect the abi Iity of futitro tenants of the tidi accnt lct to the sou €b €o Iocate ailditional sages oTl the , monum uit, as € ii.eiidc;d an 11 regUircd L}y Che orig>>)a, Planncd Develop ffnt app.•oval. TN,, wnant sills f l e proposed to he 17eri n ittcd as pan ] sighs or iF1dividiii 41 l inounted let€ois, bu€ fJI sash signs sJ-h al] be uniform in d -691:1. ACTION TO BE CONS I DE RE 1) To recDmn)md app. oval of a )[armed Develop niemt Amu d rite nt to add a dyaa: lmic illcssagc board to talc froe-s#.anding siL,~i a[ 2660 Lagai>_ Woods Drive, legally clescribod aS L(c l ] , BIoclf 1, Mai ley Commons mons I" Addition, ira tl•kc NL of Section 4, If approved, the foflowliig co«ditions shall apply-. 1. An I1rra:ent?u.a'.ent to the, PIamicd Developruent Agreemcut shalt be rxcmitecI avid recorded with the 1) akata Cmmiy Recorder's office w ithin 0 days of 0'ty Council tppi-oval, amid pi-oofofre~k>rded shall he provided to The Oty. 2. sib ] erl~ait # 1 1~e cry tainecl pa~c}r tc> i~rstalliaag t]i dy l rklic i essa e t3 r5e1. The dynamic mcssage bane] shall not exceed 3'9" ill height b 8 10" M width. 3. All ogler 1€y `ode requir,-,m s><ts s;ball 1?;-~ met. 4- Tcnar(igklae>>aY lac: cit>er paxael sis or ia~~ividuaily ~k~c~aanted ]ttcrs, bay[11 Luc€a tenant mgl't.s sha111) v of the same €ypc. ~ayah $4wrlilxfe ~ f{i{~ht-uf-way Location Map fsaCk AYe$ BLCUC11414.3 FnnTFWFnt - f I I f I ~ f I frr MFN~O H' IG' TE _ _ _ - - _ ~airrxtYnlEHwY"HO.A94 - - - r ,~=f4'l.rr"°^ rc~ rslG a I ? ' ~ ^ - L f ' ° _ r {'s}' ~ {:y'~_~ rr t I " ,~A, 1•G~-Iw -`t GEC p A ub_ect Site i - - - Fice. ~ ~o < G~$ t: ~ k v - + t 'S fr' Y}~ I a _7~ i"+f Di' _x slW r` r{+ ~t w 5 fF ~$Y~ r =L- U - - ' <r..r.:n_ir-xazo{Lvye o-nK krspn} of 7,11 - ~ r~ ~ I ~ Zvi ~ I 4 ~ • ~ ' ~c r yy~a~{, y ~I I I} ) M w' s r 7 re A f- ~9cw•vLCT, ~ii-r~"~ Frf' ~ I~ itla 9 ~ r > 4~" 7t 1~ I WOO 0 20W Feet + OewelopmentlDeVelopelr: Holiday tn#ion5toresx Inc. Application: PD Amendment Case No.: 04-PA-17-10-08 7 ~ %V - E ~ j(kLF'{ THFS h4AY 4S 1NTERDEV fOR REFRRCN1;E USE ONLY The City c f akgaa Rnd o 3kota County da h 0t gkl orj, nq ap tFa auGm-iw-y irf #h2s 5aformv03oh WI;F idr Ccmmur»'y heVappm-nC Prlw F'I+n`ni mA rosFaasible fvr erenrs or Current Zoning and Comprehensive Guide Plan Land Use Map Holiday tationstores, 1110. PD Amendment 04-PA-i7- 10-08 oninu Map ~rvreuaiaTF nwr.ao.naa rr} i 45 tLS+ ~S M1YM1 ;-5 f } Location 5555 ° Y < V Current onin P 13[alInL-d DaVL-jopmel;t Nis I] n!~'M1r _1 rl kr.; _ _ =k:i rM1, k t r~ftJY, { • } - f { i} ~I { / Y I~ - i } i ~ t. IJ I's i L~ f ~ y ~ k { r- ~ - - _ II - is ~ Comprehensive Guide Plan t { Lard Use Map rs - f t {D F[#E?- ors Cuir-rent Land Use DesiumWona ~P Retail Compnercial r!` 4 , [l tir fr r I' ,8y^ i n it gi # # a r e ' :IF{° s ~ LEI Lo-o- P faa 1aC4 Sa.k _ Z f { i - k Pw.0 ba.e mrp irsf rmaflul. vt.NSderP yU,,kn" G.uAiy LDRO 5--y D.P.l 0I51aTt a.r:mbsr 2p05. ~i'1' inis,r~nuUtm mrknski~ucJ LY031V -k,EE ~II]+]EtEt FlFl ril I TFkFS Palp IS INTENDED FOR REFGf{EtiCk! USE ONLY R Tha Ci ly u} E3gatl and 00"Aa COUJAY ¢0 not guaY9ilte$ ttla -iCCtlracy of flhis inImmatim. ' f 4~' rz~5fi~'~ 9Ra I~°a ~aG .,Jab BUFFET WAY. r-=JN, wdl ;s -zi { c ~n ` I k u I p s` ~ ~ o I I I I T7.1 IN f ~ vM { I j i ~ 'l as " r--- I f 1 } 1 Se H SC9'26`fl3"E z L or m k I' I 7 _ kh. I f# I I s a { F 5 I$ ~I It m I - FF 7 ~ 'r ~ ~ _ t :J O so- I m a I ~I ❑ I --sk s -41 I I la R cl S04'I6'24-E W ie _D ri' ' m~ ~ 4G4,77" ha S pa - (PLOT KNOD ROAD) ,dos _ L D-T ~#aaae'zanw I ~ I I 1 { k , Ifiil~l'~ PROPOSED ' S Fs' IL T STATION T€ RE X x- I ~ ~ ~ I I ~ ~'l i r EAGAly IN4 k~ a 9rdrJC 3' ^ W -O' r rat ,~fi nW~ r rv 1-' ..ray.=.. .,ti 42 - - ya . '=i.'i. w°c.:K ..`i`a}"'s..~+f ,ter ~ L{tt?.5{s; s {n Y ,sue r.,- ~ ,r=te ~ ~ r ~g ' 'I' -S_~~,~~~,`•y a ~ ~ a x Cam? r' a I r+5 ~..~'s.F.~ :fir I +~.~r::Y_.~,"--':~•; ~ ;.~7 rt st.fi_~Gt" r j: I yy~~ O"n sj~RA~ - 4 d %3!.. '~'l''';k' Lad ~ >-k' .~€~t A°~-' y~~~~'•_x ~~.T r`~ °a + k7'r:1G5 ~ :•i~5 r?. ~:1,'oJ .Y.4. ~'r- v = # LLE Y=. 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Q, f ~ S d tl°3 w O 4'r M o - wa W ~ #JC0 ~L3} wIM°c ~ ~ k ~ {u~~ ~ r5 syJ a OI}t i r- $ a. k w raw m -s ~ ~~u x a _ ~ ~ F 'y ~ Fw=5 ~yt ~ ~ ;7 2 4 ~ y ~ Y y41 Cs ~ w ~ fv { c ~oi ~r 4L ~ I4 i K ~ K LR1 z~ ~ 1 4p{ Y, [r -Wm Y}Qi2WW~ 4 v 3}S } u L3 '7 S Lp i..20.+t°Wfx = Q r rl `S SK4r0 ."off F ~ y _ i - - =F tea, sSF - r+H -53 r.+ ❑ . ==ao ?ssn _ ~wr j ~8~ t K tl d 4--w COanr~ EX - 9 a ~ ~ w ~ 5U 4rl•1° r t I~i.ltl ¢ h ~ w}m-ti moo", ~CF~', Jl Inc ~ r}~ip ~ o d - I[3 rp - iw ~~4~w,~ x a]w w4 F O'jb., t r J .1~J~t~S{ ti ~~M14i{ r ~ M ¢ a m = 47 ~ ~saG 1[r~n 0r}-.,w rrd a I Sk ~iC K --Ki LAY, L.}200F ..}-b~ - -K"YO ~F- 44F+O~ m~wa i w+ aLJ KO X8:1 4aO V}4]..i Kii v, u,~ }F1Y- =w u4 it w,c ~~2A rylr-r XFa. f222{~ O - F OK ,S ,S 04['3 a C8 SY ['t y ~L R .OKK- f - . try ❑ 'S - J 1 - CS ~ J=F {3 Y C sYm.y a5 six ~w = ❑ x we = ° = o m ° `s o~w _ Krv. L4a-, o t rli- F'S. V~ wK w UtF ? uy ~ =.a i ~ JW 7 c~ x~r° ~_n~ KO Lt~w c¢w at , v_r w ea- as awa~ } w E¢"S2i .9tJE-~ ,9 ti k r. waa ~ ~?7 t # w a o~ ~J I . ..or a}do t` -0 - - - {}83 ~ sb c1a 2 T - ; : aQ v ~ t ,y, n U, s~S ~I ni 4 [1d_ f +n# --F 0 P1 I LN Q cl La 'r Nw ilk m 0 I I `sue k U I I i 042 - in a t t I ~0 9 -N # cv C, F#J_-# 2. s'ue'- r- ~2 02 c4 if) Fr 1~< 217 r N'F r.l M M3 n of N c,l . - t- 'l r~ :i ' 3 0. f4 ID i C4 N# t r rr r{ M ry tw m N r- - G7 tn•- # Q•r,~ r asm,fl o-"1 N k I U "0 a EL IL In x s I 4 C] E m 1 I E ~ t } ¢ 6 q r a a; ~ 4+FI J L V?a I 1 s cn, 9 o o to [ } ~ ta 2 J E I 5 ~ 6' ¢ 3 p.`1ft5 iyi k t r n on uo m D7 f K U V1 3 V1 CE C) W LO f L 133 N J- L~ - no r -3 ZL m t?x ksE r m E % 7in w L.3 Wm h, M I Lr7 1 Ell Tb a s C'4 to t Y_ ' E- Cl DO Ld O 4} - EXISTING SIGN 14oliday tatiolvi torts Proposed PD zl mentor mt Tinliday titioiistores is i-egnesdjig a Pianned Development Amendrncnt to i-ncorp0r•~ e a dyi ini; sign into tbLe corner nlonuinf nt Holiday sign foz the properly locoed at 26 6 1}agars foods Drive, The subjeut pi-npcrty is located at the south eaE corner of Pilot Kiiob Road and Buffet Way, legally r€es(;iibed as foot 1, Bloekc 1, ivfar~t,-y Con-inns Firs[ Addition, Dakot4 County, Minnesota. `t'he fbllc)wing existbig rises, zoning aDd cx}mprchc isive guide plan df signation.q sus -round tbt sub.jcct propI , ty. Existing Use Lc~r~li~~ Land Use Designation ~ North OfficeMaiik PD, Pl knifed QS, Office Service D~vcln~tiient - unth Vacant PD, f' armed , ffzce Service DCV(,lopritent. FUst ? Pilot f iiob d, Right-of-Way BP, B hiv,,,s Park O f fee- T ai-th Westeiai PD, Plannf d ` matual Financial Development N/E i Totes - owls Plaza # € D BP, Bu dncss Park 3 West C'orpori:ttn Officc PD, Plartmd O`, OTrIce Strvi cc, ThEe proposed dynamic sign ,v oTiginalfy intf ndt,-d to be part of Holiday's development. plan, hiawev ,r at the dui t,, plans wf-,re submitted, a morakiii usn on d ilamic signs wu,, in effect Aisle the City crafted the wfliTiancc that exis(s today, Holid3 q sixbrnittcd the cLirrcnt sz i plan with Aire inU,,ritlon of roil m- h,-ic c to the Jiy with a new proposed si ~rri pDii) once the oidjnauccc was fnabvEd. As part of the development i-evie process, ITolid;.ty and l aniey were a dccd to design a gate x iy Ynniiument to Eervc as a focal poi t for the area ai-O incorporate Elie s) pxage fiff bath demAia pmemL, - In douig m), Ili t; do sign resulted in an raii il.eiided hardshi hcrcby tlic TToliday sigh can only be sects when (a-awl Iing noith on .pilot Knob RoW oi- wee~t uii t)iporatc Censer Drive. There are no other signs om.i lh cast efev firm of the, bulIdLng, altliatigll City {lode whaled a€Iow mother sigh, Typically a project such m tbi,,~ would feature a two-sided pylon ur rnoinimemt sign vdth the Hf)bday logo, gasoline price, and mt!~ ,,age board visibft- from either c~~rec~oi op Pilot Kwb Roa& Since tic gateway 6gn does not alloy this Iuxury, Iloll day is proposing to install a 3'- " 8'- 10" (Y-2" x 8'-4" message area) dynamic sign directly below the gasoIine price sigi) mplaciDg the e i~;ting CZAR WA TT aj)d 1)1ESEL inst A- ; {see attach e-d phr-Jto's). 0ver.~d1, t€te prapo'~ed rncssagc center would ta€cc up less and impact fc cr drivers 01 an if a typict Lwo-sjdcd sigh were i,se.c. 1q;3 Rfl~.WM OCT n e projcot is a i:e)ativdy straightforward and simpfe imstailatioii. Tlaei-e vAII be no impact to City se)-vi c~s. houid this arfj erdmcntbe approvt-,d, thf, sdgn woWd be histailed itl n 2 w cks of obtaining a sign pen-nit. 10/14/08 f If . Addendum to Holiday Stationstor Proposcd PD Amendment Dii ring City tafFrevicw ofRoliday Stationstores request for a plaiudcci l)eve] oprncnt Amn ,ndmej-i t to incorporate a dynumlG sign itito the cofncr n7.w),urnent sigh iocattd at 2600 Eagan goods Drive, a qucAion xas brought fords 3:e arding the encroachm-zt-di of the dynamic sap into the area identified for u. c as tenant. signage- As pact of the cascmt-,nt agreement for the manument sign, a sigta li excise was gTaiited to anIcy that designatcd the arse of a sin le pauel to the left oi= the Hc)lida trademark sign located an the n)iddle of-the Ynonu€ncnt for tenant si.gna e. The rights to deteiTiint the use. of the mmaining panel to the. right of the Holiday trademark sip-1 were retained b l•foliday, In addition, tl e agreement provides Holiday tho right, at its sole discrcti (j-n, to reconfigure the sign so long as the Mai-iley portion of the sign is comparable to the position or the Manley i'aaie] a~, it is depicted now. In the f vent that the, Plamxed De iidopmimt Amendment as approved to allow the dyn4inif: ign as propost d, Hnlida will rccoidfiLure lht yip area to allow fo the appropriate amomit of tcriant signage. Included with this addendum is an exhibit depictiiag how tide revi3Bd tenant si gnage area rtdight be utilized and tide ciu~~.rnt Si p License agreeineut between Holiday and K-mley. X ] ISIS] r ! ~"4 )Ftl `T&i~tnt Signage a t' n of Szgna ge _ " F 4w ignaffe Ir w-, h; ='-fr~~'t~~-':~'r'P.:r '}~~~5~}.Fw".i'li .,~,J~~,1~,-.=~~'~r ^~-!i" ~~'-'•'a'.~ ~.:~syily ~ x5w S'~ki"l yy11' ~'r .1~I W'"x_ 1 ..x5i=i~6'..`. f%IiT'l{JTI.•S'~''k' I:t:_.~iL 'S .f PROPOSED SIGN WITH TENANT PANELS 1 4(~ Agenda Information Mesno .tan uary 6, 2009, lF agan Cite Council Meetin g V11. NEW BUSINESS A. jPLANNYFD DE'v'F1.0PA1FF NT AMENDMENT, QN-SA-LE LIQUOR AND SUNDA LICENI S KY()TC) USITI, TNC., l -BA KYO` 0 SUSHI ACTION S TO BE CONS ID ERED: To apprcm, (O dimct findings of fact foi- (IeIlial) u 1%tnned Deveiopnient Amemdlmmt (o tallow till-sale ligaor in conjunction v,ith a Class I restaurt nt at 1.254 Town C eritrc Drivc, 1cgally &seribod as Lc 1. 4, _RIock 1, Town Ct?,ntre 100 Sixth Addit€on, subject to the Cmi itionx fisted i11 fly APC; minutes, TO approve f]ic On-Sale, Liquor- and Sunday linen.sc for Kyoto Sushi, ]alc., dba Kyoto Sushi located at 1250 Town C'cntrc Drivc, REQUTR D VOTE FOR APPROVAL: Majority of t.)tmcil Tcirihcrs Prescn€ 1ACTS: yo to ushi Re,,slaarant is rctiucsting approval of A Plannt-d Developyni;nt A mi mdm mt to allow Oll-~rttle ]iLILL )r 311 conj rx~fl o i with a {'bass t restaurant at 12 5 0 Town Ccmtrc Drivc. Tllc tenant space cousists of Lhe t!asterIy 5,500 sq. Et- cif the strip ret~~iI cen(cy, Thr,- site is lded acid r,onud fur rLtail coFr mc4-cial uses. The proposal safisfics the location stall6rls of the ordinance; opcratloual swiidai-(k~ al-P, set ot;1. Ili the ]iconsir)g se-et ion o€- the ordinanec. The APC held a public hq~*I -]lt on. Th~ce mheT 19, 008 and rccoLunended ~Ippro~v41 o1" 110 IUD t' mcndment. illg .hod has applied for an On-Sale Liquoi: and Stmt hly IiGmsc. Xing Zhad is €he so officer cf t! is{oT7orati }]l- The i-ecluirod docuii mts for the liquor license appikatiun have bcm subrtl.itted, i-eview,-d f anti dtepu d in order by City staff and the Police Dq)arttne 1. No jvason was found to deny the On-S6i - T_iquoT anti Sunday liconsc, 147 ISSUES: 'Mic City Att{mcy i~CC~F73313~13[~4 aTI additlanrtg Q ldition be addod to s€utc the folio;fir-ng, "This Agreement is intended to z-e-ITlacc ffic ~]eceaxlhc.~ 2, 2002, Planed Devulopment AmeuJr-icnt whicb allo d a dog day care alid tic 'e 1 g~ t baardln of Acts (Docul-nent no, 1994648)." 60-DAB' AGLeN :Y ACTION D ADIANE- J'anuaTy 17, 200 XXT-NCH ME NTS (3).- TA)catfoll pa-0 LIL~ Dyad Dccomber 18, 2008 AP C: m iinitcs, pages €l•m,~ i=-~ t1 ou ll Plamllatg Rcpail. pagtsL6 Eagan BOIJLIdary Rkg15t~#-Way Park Amri Location Map [K.o Bv#drrLg Footprint I' J I ~ Cl ~ ~J4 ~ ~ ~ IIJ r JL 5%s!'rv~_i1~ L.~ ll+~ f ~ l J - 4 ff~q ~I ¢ ilb- t Eli#e _ r f 5 f r FI I # r ,IclIL I lu- t ~r3 I,1 5- 2 L ly~~' %'.'•w.-_ _ ~ 1 . ~ } . ~ fry y ~Yj ~ CJ _ I ' ~ - ~ - YG 7~i - L iao7 ~ :cro ro:o reek Develop entJDevelvper: KYOta Sushi, Inc Application: Planned Development AmendMent. Case N o.: 4 5-PA-18.11-08 P~T of P an THIS MAP 15 1 NYPUDED FOR REKERENG r USE ONLY Ul kF 7"114? Gily of E894 and DaaLata County du riot 111L,yrgn¢cr Use, RPS raracy.4# tk*kz "soFDY154Ai14n and alY S ~~.,.mwa,. Ahvnlauminl DCOartm•M 001 [e5PurtsihFL {Of gYfors aY MkrsFio n5. Adv:w y Piamittig Co mini ssioll Duuember IS, 2008 Page of 5 A. Kyoto .Sushi Applicant NaTne' € yoto Sushi, Inc. Location' 1250 Town Centre Drive; Lot 4, B3oc:h 1, Town Centre 10D Sixth Addition Appl.4,. --)tion: Planned Development Amendment A Pianned Development Amendment to allow on-sale liquor. File Number: 15-PA-18-11-05 Planer Thomas introduced this item and highlighted the inforrmatinn preSe-n ed ire the €ty Staff Fepori dated December 11, 2008_ he noted the background acrd history. property owner Bruce Wlei-_ MFC;, shared an iJlUstratiQn of the building elevation depicting the main entrance to the new restauranl space. Vice Chair Chavez opened the pubhi hearing. There being no public comment, Dice Clair Chavez clased the public hearing and tufr)ed the discussion back to the omission. Vice Chair Chavez asked staff if the proposed signage was consistent with City standards. Planner Thomas stated that retail had fret to be reviewed as it was just presented this evening; to ever, a condition of approval; states signage shall meet City Sign Ordinance requirements. Member Keeley moved, Member HeanLty seconded a motion to recommend approval of a Plapned Development Amendment to allow on-sale liquor in canjunLtion with a Class I restaurant at 1250 Town Centre DFive, legally described as part of Lot 4, Bloch 1, Town C;entFe 100 6"' Add'it'ion in the VV' of ection 15, su bject to the following conditions; I_ The Plarrrred Development Arnend€ Ent shall be recorded at the Dakota Cap€nty Re~:order's Office within 66 days of City GOB€ncil appFOVal. 0n-sale I i q u o r sales s h a I I comply and be operated in accordance with all Felevani state lags and fegulations. . Signage shall be subject to City Sign Code Fequirements. A vote was taken- All voted in favor. Motion carried: 6-0. :r PLANNJ-N r RLPOIU CITY OF R AN RF 110RT DATF: Decernber 11, 2009 CASE: 15-Pry.-18-11-0 APPLI Al's T: Kyoto Sltslii, bnc„ HEARING DA'1 E. ccernbe3- 18, 2008 PROPERTY OWN : Ml~C Properfics Coip. AP PLICATION DATE - Nov. 19, 2008 FQ ]SST: Phiaincd Devci pinEnt A-mendment PREPARED BY: Sarrili Thomas L0C'. TION: 12,5 1 T(rvn C.e)itrc Drive COMP RET-TE SIVE VL : KC, -R etail Coro mcrcial ZONING: PL), Planned Dcwclopiiiejit STIM MARY OF -R EQUEST The applicant is reg4iestiiib approval al 'a Plaimied DevelopmejA Amendment to allow un-sale liquor in coqjuiiuLkon with a la~s I r # x1~a at~# at 1250 Towii 0mire Driv-e, lcgally 1esc6bf d park of Lot 4,'Bloch. l jo n Ccntxe, 100 6'` Addition jai fhc ICI 114 of Sec#ion l 5- AUTHORITY I~QR RE WW Pl) Amcl3ciment: Cbaptcr 11, Sccidmi 11, Subdiv-1sio on b slates, in jx-,ol, 1. The provislon-s of il,is chapLer'lnay be aminided b fiire ma ' jouty vote of the council, except that aikmzYdments chaak~ ing the boundafics of any district or chm)ging the 1-0gula#ao m, of any {1-1strict may only ID e- made by an all.-I>-Frlative votc oflmo-thinLl of all mcmbei:~ of tl-ie rounci1. . 11c C litmil shall not yezone, ajiy land 41 any zoning distrii f oi- makf- any other proposed aa~)endmea)t to #hi.; chaptt-i- withmit fill t having rcferred it to the plalilling C01331111ssiola bbl- its consldtt~rafiion and iecnmmf i-Wation. In addFi. on, Chaptcr 5, Business Liccnses, requi-res a Iiquor 1iomse for on-~A c liquoa-- In addition t to establishing the c onditiorls of ope1-ation; the Iiccnse requirem mts bi(;Jude the fo!low'v) ubd. 5. No persu -i tinder the age uJ' 1 H years shall be employed upon prffmix -cs , . , ex C-ept . , - as Hill"icians ()1- to perfo ice the dirties of a busbuy or diA-washbig scrvicfs in a place, defined as a restaumat. ilbci_ , No hctiu~c shall -be, granif d for a prclposffd liccnsed rcrnises that does 1101 meet the special use ,ezbat.L, as deEntd in the zxming regulatius ofIN% Code, fiiom any ~a111.~cfy, ntary or sPcand-my ~clio~i st1 ~ictlire; daycare `mti-,I- Aructm.e; or church sWICtu-fe, elemc I. I PI mining Report -Kyoto Sushi De-t.-_nlbei' 19, 2008 Wage except as pj-ovided herein, A ljcense may be graritcd fm-'a proposed licensed premises jiot me,e,tiaig the -}pedal ease setback, as clefij Ti in the zoning regulations of this Code, JTom airy of the abovo listed Lti~,OS uFllen the Proposed lionised premises and listad u,scs are, locat~.d itbin the stone, zoning district and plamicd coimuercial development. Sab.d. 10, Oii-srtde liccmes shall be •anted only w hotels, traditional i`estaurants and clubs- Sub1 11. AA on-sale licenses shall be Cnr preri isr.s situatcd in a commercial or hidusoial use di driot under a conditional use permit No Iiccnse ,ball be field for more than mo }'ears witho Lit being u~,cd. The: special use setback is deftmd as 200 feet to the uearest pmbit on the pi-opcrty 1J13e of the lot on whit h the protected use is iouilt I, j;ACKGROUNDMISTORY IIAs Town Centre Shops building was umstiucted hi 1989 (building, 'ihe poi-bon of the siEe iii questioii is located at 1250 Town imtre Diivc and is yxmcd PD, Planned l)cvc1opmeiA. UsOs itbai3 this shopping cenIer arc based on the CSC, Ci}mmunjty Shopp)i ?g Cr,-mei- zoning disci a. EMST ING CONDITIONS Town Centre Shops is a strip retail centfex: located off Town Centre Di:lve and De,=oa-k Avc€iue. Kyoto Sushi plans to occupy th., eaqcrl 5,500 ,quarc feet ufthe retail center, UR FtOtWe MNG -USES Thc, following existing 1LSe,,, zoning, alxd cGmprebel]sivo ruide.pl ii desigriations sunoititd the Elbj Oct pmp~ ;rty : 14:i L inng 3e onilig :and 1Jse esi =nom forth offke PD, Plunncd De,velo rttmt SA, 'pedal Area actit , „ Are t Zc1 3] rf#"ice PD, planned 1 evelo n So_Lli Dakola County PD, Planncd Dcv6opmcnt SA, 9pccial Area 's } CDA ol'l.icOS west Otail PD, Flanned DevclopmeiA SA, Special Arca 1'ropos11l • Tbt applicaut 3s proposing to establish a Class T Sushz style resfaiiT rit upon this pi-opoxty. M described in the r.q)plicanrs i)un-ativo. the applicant propost- to start construction aro-wid Apfil 1, 2009 ~»d hO open I.-m- business by August E, 2009. The on-sale liquor a so requires a li(,mse mider Cbaptt- 5 of th!e City Code, The applicant does riot propose exterior modificatioais to tlic rec~ntly upgraded facade of tie build in . Planviing Report - OW Sushi Dccc, ber 18, 00 Pago. 3 tai-Sale Tiquor - This site appears to be Son,,;istcait with ors-side fiquo- lic.cnsh rc tai e it it, rhf, property is gui&d and zoned for r ttaii ccFza~nocrcial L)'.Ses, and ElIc on-sale liquoz- is Purposed m conjunction with a Clays 1 restauraiii. The site is not h) close pi-o imity tc any sptci icd protected uses (Le. suhools, d2iycares, ch~a clue. . S rr ge - A-ny Pew sign,, °ill Segi&c a sign pe~Tnit, and comphimcc with City Si i Codc requircmtniLs wdh bt,- verified at flia# time. The applicant as reclt~estis~g appa:oval of a Plamf5d Development AmcndmenL to allow. on-salt 3jgnor in conjunuion with a Class I Sushi style restauTarit at 1250 TG' wn Centre k-IVC. To x-eco ne~id approval of a Planned cyc>Eopment Amendment to allow on-sale 3igaor h.. c on l rictic n wiII a Class I restaurant at 1250 `1'owza CcntFe Di-ivc, lel;ally desQT-Ibod as part or Lof 4. Block 1, `l'awn bntrc 100 Addition in the ILL 1,4 of Scctac}ai 15. 1 f approved, the folIowing condi:tions shall apply; 1. -Mc Alma nc-d Do-velckpmcnt Amendmel-it sbal I be rv-rm cdcd at lb Dakota County r-uoiclcr's ( ffice w1fli 3 0 days of City CmmciI approval. . On-sale liquor sales shall comply and be operated in accordaaace with a]l. rolr:,vant slate. laws and regalations. 3. .9 iPnage shrill be subjcct to City Sign .ode T-cquireinents. I .f f:rlr~sts~ ~~ndary q € xtlg~ot-a~-way ~ LLJJ Park Arcs } O ~ui2dSng dais#pfittt "rte Location_.L 41_ x~ t .mot I`I A u l . ~ 11~a fIf f ~ i 4 U, I i ~f cj[uwrrvmo~q.~~-Pum~ree tr~"u^°F _ I rv } tf:a;Glll CC}C~<uuu.uo0>{ I! f V':) c.l IL f~ e :rte' .4z C < ? k:i ; ;a r J~~ 5I [ t 7~ L4 47 - I S =1 1 n' }t C7 r'-3 {.milli JI4 ' Ia ~ ~ 4 _ tl .V •4~ 73 a - rt3.~ O ~ ~ -~f~-- t ~ t f 1D70 u 1:.'44 .074 Feel. Development/Developer. ya#o Sushi, Inc Application: Plarnned Development Amendment Case No.: 15-PA-18-1 'I -08 My p THIS R7AA kS [N7>=N>}ED FOR RirFrriENCE USE 9h1>,1' The Qfy of Fagi tl 7[*A 137 kota County do [tai gintrtrilge the mottzrRCy of finis infoemnfdan R104t Ar9 G4lnmun1CV p...1.p-ld Dnpargmn n7 no! res onsibEB W 9rrOrr, or omhisialls. Current Zoning and Comprehensive Guide Plan Kyoto Sushi Land Use. Map Planned Development Amendment 15-PA-10-11-08 Zoning map ~ UP FOnkll YR AP uu3 IrAIJKFr. 006D RWPJ Pa ; - - - } Current Zoning: i _ r -A L ,C csCi ~ f aff psi PD Planned DeviglopMent 4~ 1F ~T~' °I - ~ d 1 ~i ~ { s ~]4~ ~ f`ll f I{ J`f}f 4d4 L {dd 130n FiN l fl t L :1 ~'7 0.r+l0i Comprehensive Guide Plan J ~ ~ f~ ~ _o ? Lr Land Use Mai r~~r,x rr leo-aa ren.rrl•nwtt¢orool-c nrtAnl S l a `v r. y { SA } I 4. Ink current Laod Use Designation, } - i x RC j Detail Gornmemiai - ; l 049 Ij 'S I. G f su - [ EEMM xiid G LOG 1300 F-M r.rrul lwst I~}l~ lnPnrlns n pr.4i Ly p5b+t+.-ky Lumtl agrrry n." -d Rrrrnhrr VMS- `r.[,I 2y .nnhng Inl.rmaii- In}II11n3nI by GiW 2:. tr. 4Y Ee4 k! 4 ~i THIS h414p 15 INTENDED FOR lSRUC3tEFfGE US2 ONLY 4F1~f Sf J The city of Eugail Wod Qaka{a Coulk#y do lint gaarnn4re the acc uraoy of ff7Fs Worma4iurk. - 4 - :!~"..t' ti .3 ,c~...=..:~i:Gr-. ~r"•:' M1~'{rri~ ~ #.":f:'r},%,;J;_o - Sri.. a7 v. i?` ;~y;_.:~,' :s:>n:';,`;'~':~'.. vac- ELI ~W ~ .r^ ~ -?t::;' ~ tvc; %ci_.4'~_ ~ ~aK ~M1~:. r,i:.. ar-~•~^4~ M~ a ?}"y Y_ - i•.=...' .,~„rY F- iron",fit" `x •`,:r_+.• ;5;~ .'F -70 gp Ell III a:f ii t III § F i.13 w': YF~~ r.YyaR-- c U p:j a:. '4' :v r' ? - k~K s "•:nli .shy 'i'~.a Ian 1'- 3~ ~J~ ~r ^r~ v III - w III ~r r: rLL ~o- y.4 li r t "'~~r 'M1Y. t ~n:~4~i'~. vrr - t._. k'~a' .r-~• M1~~kt'''.1Qhi~~`~ . . r 4~~•y f, t{~~ `~~r - _ - - l ~ ~rr+~ ti~~~s :1 „S ~ ',}i'~ r"~~~~' ~ F ':'t . - = - v,j•7~::z yes ;'s:.?: _ rp°.'~: - f~:r> i.`.r 4'~•'S' s.}t. My° - _ ~A..~ ~}.5ti.+~: F DE9MARK AVENUE p 77 ITLI T 77 i I ;.I r ~ 4 I _ ll_I t k II I f 1 1 I { It~lkl I - I I I 5 - - R FT-I 17-1 f uec~~ t # = , - Jim AU7-k Z: k E ti.~ t~ HEE I - i p _0 r 5x5"°' - 4 Fn ' 54.x' i~ x54 {x- r [l3 y 7 ~l sr 534{• - 2° t C Q f'I srFS - m CD €D it 1 4~ low ~ 55 X55 ,s~'" ~ r~X x r g'° { Fri LO SITE PLA Thu applicm-it is plan niYrg to opera a new Kyoto ughi restauramt with on sale Iiquor. We }plan to start construction on or around .April 1, M D9 to open for businoss mi August 1 00RR This reetaurar~t will provide a Japanese sushi Guisine to the puh]ic and provide a frxst glass setting for the shoppjng cento Cui,xcent use of land is a retail shy 3pping center- urroundin land uses arc. tuned commerrial_ The j part w iU be miniirxal to the surrounding property and lard UBes_ ` hi8 planned devolopmunt amendment ii provide a Iar ger customer baso and pate ntial higher sales to the SLIb ect prepe~y, Th19 restaurant type use will have minimal effects W the sewer, water and storm run-Off and ruads. This restaurant use and proposed amendment wi11 benefit the propur~y by providing mope sit down eating options for the iesldery.ts of Eagan, The proprietor owns other restaurants in WbudbuiT, CODn R.apidS, Champlin alld `l'ur03it0 Canadn. Kyoto Sugbl Dio6t resembles theL Woodbury rc, iLa xrant known as Aki0 Sushi and Hibachi. A copy of tho vita menu is attached. :t Agenda Tnfbvmahoii Memo Now _Business .l nuaq , 009 Eagan City Council R;otin B. RECEIVE PRE LUVI NARY APPT,I CATION FO R CONSIDERA'I'10N 0 F H0USINGIMPROVENIFN'<' I 'FRICI'JLORML41)ON T,AR RID GE IICIRIfFOWNERS AS OCYA'1'ION - - ACTION TO BE CONx I lrRED. To iwcivc an application from the Meadowlark Rid go Homoowncrs Association and direct City StaIT to > 'quest > onna] Application for Housing Improvomont District Co€lsidcrafon for #hcirpl-opurty. FACTS: jr In 2fM5, the €ty Council was approacht~d by o1ie uI'tho homcowncrs associations its the 0ty rtigarding the pott`. rtial creation of a C1 (y pollc;y fb»- the creation oI-HOUSing Improvemt rnt Di triub~ , which permit.hoiueowners as.!;otiations to %vork with cities . to funanee improver-if nts to common areas that cannot be fillallced by other moans. hi response, the City C:ourlcil adoptod a policy or) SLi tombor 5, W5 that would pc nn it consideration of petitions and tit pi-oct,s b which app] icatiOnS would lac rcvic~vett, To date, the C;~t has appro +c~d c~F~c TTTD to j t to € it s side {ilt # siding and window and door improvcmcni,, "or Lhe Ct €tWl-13I aH's Townhomcs En nof-fl-wasi Fagan. Thtt Meadow IaTk Ridge Horns-owners Associationhas s;ubimfted a pi-e-Imimayy appdoation and b~iclcgrozind info mation to pcrmit the City to consider whaher tlic next application phase is in order. The pmperty is IocEited on BI ack-bavvk Road oorEh o ff' a Mey cart and [lit AssoQiabun vonsists of the, o;~mtrs of 50 units- In the prelimiriaTy application, the Association indicates that it plans tc? complete the following inaprovel-rients; re11-10val of all deteriorated stucco, ri plac;ei37i~mt of di miagged sheatliing, repair of structural damagc and installation of vinyl siding. Windows Mid doors will also be replaced wvith cncr y c €'ticient products. The jm rovcmcnts appcar to addres% a 11 umber oFtlie,policy goals out] inod `€n tltc 0ty's 1!-TottSiTLg TmpTove.mbgi(T )1sLric( Policy include: pxomothig ntli hboi-hood 4abili ation and revitahzatian by z~pgriding the existing housing stock in the neighborhood, 1F3crcasing ar1)rcvmting the loss oI'tax Nv~e oFthe City, ~LabiIiAng the owner occupied level v%riLhin tht 4ssoclati(m rmd increasing energy coilspyvaLi(m, "]_'he prelimhaary lomi mount esttLmt(-,d for thn, improvements is $870,001. The next j) h ase of the, review is a fornial< sulxrmttaI ofimprc-veirielit plaits, deta€led f"mancial plans mid a. fee to cover City costs associated w.iththe detailed review. ThiS action item is a checkpoint for the City Council to receive initial background rogarding the proposal: and authorize the Association to proceed with the next application pnas0. f A TACL{1 ]L) NYS: Location reap cm pago rr r' Execrpt €'rotn Prelims iar Applica€ioii on p4g ~8e_R_1)ircugtlJ?.3 T-TTD Folicy on pagc"~v tt3 mil la~~ MEADOWLARK RIDGE TOWNHOMES Location Map Located Wesi of Bkac€ hekwk Road and south of Meadowlark Road 1 . _ - l h ' 5v } <i . L ti r~ s1 i II i 1{r- r „ I ;t _ i ~•C { - -7' 2, A LJ pp it -37 4', }f ~r' 1~'~'- ~Li -.l .4\ ~ 5 ; J j. in ~,k v 7. ,i 11lyrl,EY AD.. f sbrox - - s - r~ I t I. ' k- ~ t E. ti VJTC.:Cr1sIuP.3r:J15eUWl7G2r^_s[rOL7. '.:-AYr,ri o 2Q:~, LvS~la L:uo isy - . 'rz ~ rf'rsr..k41x ~ Ip~4'15! 8 Irlr2ik'{ I Et =.dCi` lrup?sbr 2 :L.; Ey S9U x: X101 i.m_~M_ed 7a ha us1;51 ir1u. ~ mot. 6rYw.,g jr. A c.rrp:7hx. of ~nen?rY, Ir~lf~lrz:~n, Zlai rl,ra'xpl )d ins i,.nokl, [sY~ C~lJr2:'{. i% 1+~ 5~]I9 CII~c2r3 3fiJ t !Cf SBS.^isS, 2'le_'.'1~j t'~e a5=x s1~~.5xz1, anS v S.F 21ia 1F.r.,r.,,, ~c?~vC IC+O ~s[~CIRCn •I'f f7aa'9 Ccbk. is , I.nosv}1F vlr2 far ,R!,vcvaass rc~na,li,s.q[I a a„rt nero=s a~ Ww7U, I>{.SSU rpry'w l Uk.6:iY trV,llaiy J1VLy ;!f1U .44)d rrd0liba2an 130n2rrYll.^.171. It Nap Dxie. r iati T?. 7705 Fir_e:n UwL-!E J: 5:1a7201H ,5e63; f'Ix:lciu ;F~y, + ' k Below is the required 1nformaticn requested b the City of Eagan in order to obtain the HIA Financing program, I . General Description of the proiect: Meadowlark Ridge Town Homes is not a good design for stucco siding. There are many wing walls that separate from the main building causing it to allow water to seep into the structura€ areas of the buildings. This happens every time the mend shifts. The balcony's are located above the garage and is a fiat surface that also separates from the building and allows water to flow into the structural areas of the building. There are many areas that crack simply due to the design. There is an enon-noes amount of deterioration to the exterior stucco siding. Over the years the association has spent thousand of dollars trying to patch and repair the cracks and blowouts that have ocwtTed due to moisture infiltration and freezing and expanding behind the stucco. While investigating the damages of the stuoco sad€og we d Qcvered an alarming amount of structural damages that reed immediate attention. Dace this was discovered , The board of Urectors along with management took the necessary steps to get a good idea of the extent of damages and every stop of the way it became more apparent that this needs to be done immediately. We found that the majority of the property has structural damages some are at a serious level of concern. The Project will consist of r•e giving the existing stucco s€ding. Replace all sheathing . Repair all'structural damages do to the extensive rot behind the stucco. Replace all windows and patio doors with new energy efficient products as they have deteriorated due to moisture inf[Itration. See attached pictures of existing damages and rot . How the project will meet the Dify's Goals as deftnod In section II of the Policy: As you can see in the before and after pictures provided, This project will promote neighborhood stabilization and revitalization by upgrading the outdated existing stucco siding with new vinyl siding. The Vinyl siding will provide a maintenance free exterior and match the existing siding types in the lrrr ediate area. This project is designed to maintain the housing stock to prevent the loss of the tax base of the city. I , This project will stabilize and more so increase the owner oocupanq w€ h 1n the association, In a recent Market study, even though this is considered a maintenance issue, the resale value is estimated to go kip considerably, which will draw a higher income bracket of herneowners- By.tepkacing the sidling and window and patio doers, It wi€i create a maintenance flee exterior as well conserve energy. This in tum will anew the asseciafion to concentrate on buiIdin the reserves to a. healthy arnourkt so that they are better prepared to repair or upgrade other issues as it becomes necessary- - Attached is a proposed time-line that inQ[udes the dates of Membership meetings, required petitlons, public heark igs, etc-.. 4. Attach ad is a copy of the approved bid for the proposed siding, window and patio door replacement, The contractor that was chosen b the board of directors was Minnesota Windows and Siding. The reason they chase this contractor was because of the knowledge they have of the property, and have been extremely helpful in recognizing poterrtiaf issues as well as savings. 5. The H I A financing is necessary to undertake the pralect be ause other financing avenues require more down than the association can afford. Ater the financial establishments have looked aver our flnanoiaf status, vie were denied due to lack of reserves on han d. Attached are the Letters of denia€. 6. Attached are the minutes of the board meeting discussing the need to replace the siding entiteiy instead of spending any more money on repairs. Attached is a copy of the letter tot he ho meohers requesting their presence to gain information of the proposed siding replacement. A power point slide show was used to show the homeowners the extent off the damages as well as the look of the finished prod uct. There was a 0°lo turn out th at was in suppart of the board of directors moving forward. Attached are the proxy votes and signatures of the homeowners that initially support the project. (TIN OF EAGAN 11OUS F IMPROVE V1M'N AREA POLICY Approved eptcinber 20,200-5 Revised October 3, 2006 PURPOSE The purpose of this policy is to establish the City's position relating to tbcc CEs~ of hotting Improvcmcnt. Area (NIA.) hawing for private: hol)sbig impro'veanents. This policy shall 3 used as a guide in processing and rcvicmh) applkatir~ns n,~ciiiestia 111A Bnuncing, The C1ty sIt$lI have the option of arnendittg or waiving s;wiooe of this policy when deter mined tli:cessary or appscl ,€ate. POLICY It is the policy of the, City of Eagan Co ~rsc HIA fn aaxcjag to assist private property owners only in f hose circ rrtstances i ai which the propo=l private projects address one, or iDo~e oftbc fallowing goals: A_ To promote neighborhood stabilization and revitalization by tN- removal of blight andJor the ggrading of the existing hotrsin tcmk in the neighborhood. 13_ To cuaTect haiising or bi)ildirig code violations as i& tifiied by the City Code Enfurcemvut Staff. C. To mainWin or obtain A mortgage eligibility for a parfioWar t3in cor fownhD e assocfatiort err single family home within the corndomlr dc:slgmted Ill 11 To increase nr prevent thu loss of the tax bast, cif €1ic: City h~ ruder to eristrre the long-term ~ibiiity of the, City to provide adequate services for its rsic~crt#'s. E. To stabilize or increase the owner-oceii cy level within a noighbuyhuod or asscre~atio~t. F, To meet Other uses of public; poIit,y, as adopted by the City of Eugan ffum tune to tirn.c, including pi:ornotion of c#aality,i rban design, quality architcc uxR design, energy conservation, decreasing the caphatl and opr .athl so of local govcrPrrterA, etc_ III, PROC E, DURE, fn order to lnc eligible for H- LA through the City QfEagan the + association is to subinit an application along wWi application fee US pct from f Brae to time by Fesolution of the City Council: A.ll IRA fsnanmd fray jgh tho City of Logan should tor.-et flic follow rig Tnir,i um approved k;rlu ria. However, it Should not be prestimed that a project meefing these critcrla. R would automatically be approved. Mci flrig these critexia creates no car ma€uid rights on the part of any association, A. The project rniist be in accordance with the errnprchcn i-+e Pk an and ll ng Ordinanc s, or required changes to ffit, Plain aad { 1'diT)ances artist be strider active consideration by the fifty at tic time of approval, 'llae T11A iiancbig shall b provided within applic-able state Ie.Lyislative res#rict3ons, debt lit gDidellnes, aril oilier appraprlate financial ii-,quiremei~ts and policies. C, 9 The project should meet n:ae or moxe of the r~a €9 staters in the Policy section of this decument, D, Tht: tear, of the HIA slroia]d be the shortest tarru possible wb& still making the - attnwil fee affordaible to the association wembers_ T ht! te= of a3iy borids or other debt incurred for the area should mature in 20 years or less, E. The association in a HIA sMuld provide adequate tinianoiak gai irautces to emsure Tvpaymunt of tie 141A f4ianc-ing and the performance of the administrative reeukp-rnemi , Othe development 7aget r rmt. Financlal uarantcv,s may include, but are not limited to the pledge of the association's wisets including reseivcs, operating fonds and/ar property. F. The, proposed project., inc) tiding the use of FHA #luancing, should be Sl pportcd by a majority (51° G} of the av en within tic association. The assai fatioa should include the resuN of a membership vote WO'U with path ono, that i~idicate a 51% Owner si3ppoft to create the area. G. The association most have adopted a fir~attcial plan that provides for the asszxcititic ri to Finance mainte irtce aid operation ofthe- L +ormnon clcmcnls witldn the assoc:iati€ n an€1 a long-range park to {SQ duct and finance, capital 3 nprov=ents therein, hi(,h dues not rely on the subgE cent use of flan 141 tool, 'Me f vaacial plan inust be prepared by apt indelinWe'nt thW party, with 6~s3giladen ,s a {:Ai certkfred reserve s~xr ix€kst, Wid rrpust coiif-or] ; to CAI esczvc Cody :undar(N_ H. 111A financial asslstancc is a last rt.Nur€ financing and sk)mAd not be pt'ovided to projects that have the f ancial fcasib€lity to 17k• ced Without the berief°rt of141A finattc6g. 11v deuce, that the, association has soughs other financing for dre project Sho d he pmvidzd and should inr;1u&: i rn explanation amd verification that an i,SSessrr~~;rrt by the associations i not fcasiblc along with lclkers from priviite leaders or other c, ii&ncc indicating lack of financing optic n8. 1. The 1 ompowner's association must. b willing to errt(,r into a dcvclopincnt agpecamn5 wMi h may include, but is not limited to, the following toms, a: llstabfis crnt of a zoservo fared taftm requirements ; G, Arms al reporting rcc]titirements d. Goaditious of disbti~selncm e, required dues iticrcaes f: No#iflcafion to ntw owners of levied fees .1, The improvements f1manoeil ihran the HUL should pdinadly be exterior fmProvc m nt acrid other improvements integal to the opezation of the project, e.9, boiIn the case of a horr,covc n is assucia(ion, tit; iinproveme-Ms should be restricted to common areas. The impro vc,menis must be ofa perMarkcnt natter. The association musthavt: a third patty conduct a facility rkeeds assessment to detemiirke aad pfioTitizc the wopc of iinprogement<q, X, RIA kkancirrg shovid not bo pruvidecl to thQfse prgjects that fail to tncct Boor] public policy ciiteria as determirked by the City Council, ixic: cling: poor pxojoct gwdity; pyojccts that are not in accord with the Coy pxelkeEkslva Platy. znnin , j~Mevcloprrreuf plans and the City pcriicies; projects that provide no significant imjv vc ment to File: neighborhood andlcrr the City; aid pi'ojccts that do not pmvidc a sigul tct rnt ine;rea~x, in the tax base ancUar prewcw the lass of t&x base. L The City Counoil rese€veS the, dght to deny Ettnding for specific irnpravements if they are deter incd not to be in keeping with the intent of the policy. 1, The finr mcizd sfteturc of the projea should ree(-Avo a favorable review by the City's Fiuaueiai Advisor arid PA)n€i Cou ci- The, review will irtcludc a. review of pesfw7mance and leval ofoutstaWing debt of prpviorts rls. N. Tht; average market wilt a of units irk the association shoald uat exceed the maximum home pun-chase price for existing €rarnes uR&t r the State's first time hom&ayer program. IV. RESPONIMB11,1TY Th(, Currrrrttmity Deveiopmoat Department shall havo primary responsibility for implementation and coord"ttion of this policy. V. AUTHORITY The City of i.a an has the arrthority tc) ostabiish F1fAs ujider 1994 Minnesota laws, Chapter 597, Aiticly 9, Section 22 through 3 T, and extended irk 2005, M. S. 428A.21 W ithin the fil.A, the City leas the authority to A. Make, housiag iu*pmvemonts B. Levy fees and a~;sessmepts C. lssuf, bonds to pity for improvcmcnts The City Cpuncil ikas the augierity to rovie eaf h W application which inolocles scope of improveraents, a.ssooial7 u's frrranues, IoT?S-term f naricial plat 4 and at least 51 % lrrerube~sbip suppoll. Date of'Approval, Signed, - Pat fie$g M y r - to 140 L AGENDA CITY OF EAG N REGULAR MEE I N G CSI' THE, ECONOMIC DEVELOPMENT AUTHORITY JA.N, U A 6, 2009 A. CALL'T`O ORDER B. ADOPT AGENDA ~o C. CONSENT AGENDA 1 1. Approve FDA Miuutcs 2. SCT1F-DIT ,E P LIC HE4R1NG to Cousider Resolution tO UbDlit A-111+' Application for Biothera Expansion D. OLD BUSINESS E. NEW BUNINES 1. C'.EDAR GROW RFTIT,VE, LO '11'1ENT I)rSTRIC..`T - Terminatioo of Preb inary %-vciopment Agreement with United Propcrtles for NYmTh T?i drict Property .ssembly F. O TILER BUSTNE G. ADJOURN /4?7 Agenda Informo(ion Memo Eagan Ecouo"c 1)cvclopment Authority Meeting January 6, 2099 NOTICE OF C0N1CTTRRFNT ACTIONS The Council uctirkg as the Board of Commissioners of the Economic Development Authority ("EDA") may dificum and act on Elie agenda items foi, the EDA in conju nclion with its actions as a C:ouji61. A. CALL TO ORDER ACTION TO BE CONS IDEFl-}: To conw ne a mcuting twf the Feuniwrnic Deve€opmeut Authority to run concurrent with Ilhe C€ty CouneiI meedng. B. ADOPT AGENDA ACTION TO BE CO SllDERlF D. Tu adopt the Agenda us l:resen Led txr mi►dil'ied. C. CONSENr AGENDA ACTION TO till CC)N >[DEVL' D. To approve the Cons cut Ag;mla as prenaxted or modified, • I' NTITE - Thu miliak5s of the 1)f ct-,mber 1, 2008 F A metll13 are, eliclosvd on pages ■ Schedule Public Hearing €'or if iotbe-ra l1+TIF Application City Mal]-has buern work M wiEli BinChe-T4, an inn mmie health and p€ ar-nacmaic4l c-ompany in Rx 411, to pirtpaT(,- appbic-at1on to t ht-, epaitm t of Employment and EC 011011X, Developmf,nt fora 11 1csota lalvestklacrat Fund Grant/Loan. In order to submit the application, it is ncecs-sary for tho City to hold a pub] ic hcaring regarding the app] ication, `Nic company h4s submi€ted 4 Qomplete application and f Oos at this [ln3e rtmd 1t wotLld lie M order to set a pla ne heaTU-ifor Febi-uaxy 3, 2009 to coimidf T kL zesof€ation to forward the application to tlic state. :t 11NUTE C}F A MEFT1ltiG 0 F THE EAGA1 R[:`[}NClWC DEVEL PMEJ1 T 17HORIT Eagan, inuesota Deceniher 1, 2008 A mtle i of thQ Fagan Economic Dove] oprnmt Autho city was hcld on Monday, Deceiuber 1, 2008 at the Eagan Municipal Cun vw. Ptesi~ilt wore. I'~`csidont Maguire, Comm issioner Iaicids, Cornn7€ssioner T1Iley, ComniIssioiier Bak ken, 4nd Ccmrnjssione r H41isen- AIso presa:~iI were Fxecu five Dircetor 11cdges, Co=uijit 1leveiopnicnt Direc€or. Hoheliaell1 and City Attoniov Dougherty. AD OFT AGENDA Cornlyrtssio icr Tilloy moved, Corl missioner 11auseii secoi dtd a m otion In appl-ove €I1e rtageracifa was pTesented, Aye; N iy: 0 CONSENT AGENDA Commissioner Pields moved, C_"omtnisstoncr TiI]cy sccondcd i motion to approve tho C'onscrit Agenda as preswt d. Ayt: 5 Nay, 0 I , 11. was ref.cwni-ner ded to approve tlic ruinutcs of the Novembu 18, 2008 A me,etin as presfmted, 2. Iiseol~tiii~xe'1Elic i~cari~~g to ci~~l~c)er reckltic~~l icy s~chrt~itIF,~icalicFfr Biothor. Expansion. OLD BUSINESS Thcrc wcir- no lei Busincss items. NEW BUSINESS N ' HEA T EAGAN RFD1; 'lP r,O1'MFNT DISTR1C'T RES0LUTION TO ASSX,' E C> R{' ND TTF NOTFS TO GRAND OAK M-A TEIt LL Coimnuluty Developmi nt llollenstciu discussed the proposed assFgC3iI3ent 0f the District :02-4 Grand Oak "!'IF dotes to (Trand Oak Master` LLC. Co>•1wilS"IoileT Bal,1(tm wowed, Commissioner Fields seconded a mo11air to adopI a resolution to appa-ove flit. assigun-ient oftho T- District H2-4 Grand Oak'ILV Motes to Grand Oak Master LLC. Aye: 5 May: U OTHER 13USINESS Th ere wire -no Other BLVSIne~S items. ADJOURNMENT Col' n rissio n or Tillo movcd, Comynissioney Vields seconded a motion to adjo€ m flhc 9,51 Date Tl eras Hb~dgcs, Exccutivc D irecto r .r 7C) Agenda Memo Ragszrt Fcon €injc Development Authari€y AL-et iitg Jajiuury , 2009 1. CEDAR £i OVE EDEVEL 0 PTVJF NT DISTRICT - TFl€tM INATl€O OF IjNITFD JPiROPFR'1 rF PRELI LINARY DEVL,LO;t'MLONi' AC:RE EME NT ACTION TO BE C ONSIDE D. To ap rovc the termination of the Prcliiniinary Deveh)pl-rieyit Agreoincnl with Unitcd Propu;rdcs lbi- the assonibly of paivcl s for t-ho rec~evelc~l3rr}~Zt of property In flee car€ i District ol• €he Cedar Grove Red -velopmun( Di,~ tr ut, RACKCROUND Li addidolx to the redevelopment of the Ccdar Gi:ove core area, as part of the edf,velopment Plan, tho City lras also sought to rcdcvclop ttic nordicrn portion of the rcdcv clopmcnt disirict (pToperties -mwt h oJ'Hi ]away 1; ) - ToTaui1i€alu the redevelopment, the City and the EDA entei-ed into a PrfR inai Developmv,ii€ A eeincnt with United Propcitics hivcstmcnt, LLB; dated ScptemNz 28, 2004 for cxchL,;ivc rode%(clopnicnt rights of c-ertain pl3opcr(ics within tho northcast area «i'the recd vt lopm mt (11sI a- hi rewna, the DeveloptrrciA Agrccmcnt ivquircd Unitcd to construct a 255,000 Class A officc building on air iLsi:q bled pare 1, consisting of prop city that I nitcd had purr-hased, a City-owned pa1-cel and pi-opeTty at 3815 Nicoh] Road, which is owned by l obcrt L. F3erns€ein and Fdi-wnd A, Peru tun {alkla B-P, ~1 Texas co- f,artr]ership). Under the terms of the Dcvclopin ent Agreement, United made repeated clTor€s to { ogaire tho Bui-tis(ein Nrwien property thrmigh direct lie olia€ion, bw € ie L:ol p4Tj a uusuccessful in its attempts to acquire the Propeit privately, On Decen-iber 18, 2007, the United stated that it had. exhausted "good faith €7brts to acquire" as dcJincd -by tdv,velopl tnI AgreemenI and asked thy; FDA to im11ate an urr)incnt do-min actioTj to complete the acg0,, oT1 of some or all of lase Bt-mste-in-Pel-wlen pre}peaty. At the, sainf, time. United indicated that it had been una lc to {attract a Cris A tenant and that the cain-cnt rnarket dace, not support a speculative Class . development. The coinpan ~t%ked 1« 1- the oppor€anity to bir rlg forward an a]temative develop Tit rD1. plan for the area, based mi c7onQept pIans pi-esented at L11aL mrr tixi - The RDA authorizcd staff to nceoti atc an anieudmf nt of the Prelimiliary Development A cmcnt w1th Unitcd for a possible altcrnatM, do%,clopmcnt of the site for a high quality huslnem; Bark pn)dact (tlic 1!?DA dcscrib d its I expooui ion boing of- a R-i yuality) that WO L; Id Tt!, ult iT1 010 plea%bd 3 ecievelOrl-ilV-11L o Lhe {ivercalI axea, On )anuai 3, 2008, the EDA held a pubic hcaring to con~ i&r lh , ri-xlcocNt for public acquisition] ref the 1,mp~ !rLy and, on JanLL4T '15, 2008, 111 e, FDA appl:ov~ti ri resolulioFr auth or-vMg the Faction to acyu i--e the B3 nistein-Perwien propeily. The City Attornc conimcnce the at;tior] to ac uirc. In the i'noantinie, Ullitetl ca,utlnucd to ro-visc its ctoncept 1}Ian,, ill f;oli,Pder~aioii of the 1rnpi-uvtmerll" in the currctit Nicc]s Road I-]- h1. of v.+av and the nle d to mai1,tain public acccess to the -8mixteiro-P ormun propeily until a faarc phase of the project would result hi its ~,edteve1opment. This iuforrriation was also used by United to continuo to ailalyzc the exptided costs of the dcvcloprncnt and, on the basis of those costs and projected revalues, United concludtd that Lhc phased project dciincd in Dcecmbn,r, 2007, could not be, c~.)mpItgvd, On July. 15, 2008, United sribmittcd a letter indicating that it would not be cconomicall ' lcasih)e to comp leLe the ])roJ ecL cOntvU111latod by thi; ED A's- autIORS of December- 18, 2007, acid January 15, 2008 and rNuesLiyig that the UNnisi Lion ac (ion be discontinued. At its mccting ol: August 19, 008, the ED approval the fNuest {qEd, at thy, same, tlrrly, lioted tliat tho dc;vc1opmcnt contcinplatcd b thc, original Rcdevclopnitnt Plaii camiot he implel-lelitect ailct the i€y 411d 111e (teve]OJ)er OUld need to corisider whether the rtagi•t cadent should be au-3eaided car i.etxrai~~u€etl, Scthscquent to that ac€ioli, sla€'f 4pproau Juml rlited regardi t]g l)ckssthly €enuiuLit]011 of the Prel iniiii 4i-y T)evelcpinerit. Agreenleilt rind UPiLeci c~xlcLOT(,- d that 1.he pai-IIes should uol i-mMILahi an agrccmcut the terms of which c:iilnot be met. A draft a-geement to tenninatc was drafted by the City Altonicy's office. It has bc,Cn oxcc ited b Unitcd and is in order €or uoju~idomtion by the EDA at this tiin c. ftiited am ,[ill I)Tupose (kevelc}pilitmL of khe, property it owns iii the area, pi-covided it et)nt`oTms to the Cedar `rove oililz Dis(TiQI sI'allda3-cis aild 111e QLv is able to consider deveiopiricnt proposals b L;nitcd or other owners for tlic dcvc1opinent of the parcels in the arc a. Stall' will also contact Bernstein Pcrwicn T'riope,Aic8, owne of Lhe Brad Ragan propt!ny to advise then of the option o19 redeveloping their parcel on tlicir own, provided it coi-zbia 1s to the CGD standards. AX". AC:il(NTFN'<'S: t .r i~ LoQ41iun anal mi page - . F Agreement Lo Teiu inmate availablc upon request. i f 1 f . - PeIinM[r#gfo#3t Pl`o~erf~r - - - Jkvax:acpl;fd f~# 5 un, d(Nb)I~7M X31 Prope CD 5 - 2 .p 325 65P 7f~4o ~i5p Guar io a e~# vdcp arrt Aria :PG", NnIW n fo t 1t ari l n6t d 6r h D1 tri t Development Properties 173 Agcn(Ia Inforrrlafion sVfemu Eagan Economic Mvelopment Authority Meeting January 6, 2€09 F. (Y HER BUSINESS There is no other business to come bcibrc the E D A at this fink. G. ADJOURNMENT ACTION T BF CON, IDERED: To adjourn the Economic M:wOopmcnt Authority meeting.