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03/03/2009 - City Council Regular AGENDA EAGAN CITY COUNCIL EAGAN MUNICIPAL CENTER BUILDING MARCH 3, 2009 6:30 P.M. 1. ROLL CALL AND PLEDGE OF ALLEGIANCE II. ADOPT AGENDA III. RECOGNITIONS AND PRESENTATIONS IV. CONSENT AGENDA (Consent items are acted on with one motion unless a request is made for an item to be pulled for discussion) A. APPROVE MINUTES B. PERSONNEL ITEMS C. APPROVE Check Registers / D. APPROVE Tree Maintenance Contractor License for Valley Tree Service, Inc. E. APPROVE Temporary On-sale Liquor License and Waive License Fee for the Eagan Foundation for a Wine Tasting Event on April 23, 2009 r F. ACCEPT donation from Dakota Electric for the Home and Leisure Show. G. APPROVE Letter of Engagement with Messerli and Kramer for Legislative Support Relative to the Cedar Grove TIF District H. DIRECT preparation of Ordinance Amendment to Define Standards for Outdoor Seating/Commercial Patios / I. DIRECT preparation of Ordinance Amendment to Implement Joint Airport Zoning Board Standards J. APPROVE Memorandum of Understanding to continue the High Performance Partnership (HiPP) K. APPROVE Plans and Specifications for Contract 09-02 (2009 City-Wide Street Revitalization Improvements) and Authorize Advertisement for Bids a L. APPROVE Plans & Specifications for Contract 09-09 and Authorize Advertisement for Bids (Citywide Sanitary Sewer Lining) / M. DIRECT preparation of Ordinance Amendment regarding building standards 3 ai N. APPROVE No-Parking Resolution for Opperman Drive V. PUBLIC HEARINGS A. PROJECT 981, Rahncliffe Road/ Cliff Lake Road/ Rahn Road Street Improvements (o B. PROJECT 964, Yankee Doodle Road/ Yankee Drive Street Improvements VI. OLD BUSINESS • j A. 2009/2010 City of Eagan Goals VII. NEW BUSINESS VIII. LEGISLATIVE I INTERGOVERNMENTAL AFFAIRS UPDATE IX. ECONOMIC DEVELOPMENT AUTHORITY A. CALL TO ORDER B. ADOPT AGENDA ~J (P C. CONSENT AGENDA D. OLD BUSINESS E. NEW BUSINESS 99 1. CEDAR GROVE REDEVELOPMENT DISTRICT - Consider Occupancy Extension for Schendel Family Properties Co F. OTHER BUSINESS G. ADJOURN X. ADMINISTRATIVE AGENDA 4b~ City of Eap In TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: FEBRUARY 27, 2009 SUBJECT: AGENDA INFORMATION FOR MARCH 3, 2009 CITY COUNCIL MEETING ADOPT AGENDA After approval is given to the March 3, 2009 City Council agenda, the following items are in order for consideration. Agenda Information Memo March 3, 2009 Eagan City Council Meeting CONSENT AGENDA The following item referred to as consent items require one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the consent Agenda and placed under Old or New Business unless the discussion required is brief. A. APPROVE MINUTES ACTION TO BE CONSIDERED: Approve the minutes of the February 17, 2009 regular City Council meeting and the Tuesday, February 10, 2009 Special City Council meeting as presented or modified. ATTACHMENTS: • Minutes of the February 17, 2009 regular City Council meeting are enclosed on pages i through • Minutes of the ebruary 10, 2009 special City Council meeting are enclosed on pages through DRAFT MINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota February 17, 2009 A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor Maguire, Councilmembers Fields, Tilley, Bakken and Hansen. There were no visitors who wished to be heard. A regular meeting of the Eagan City Council was held on Tuesday, February 17, 2009 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Fields, Tilley, Bakken and Hansen. Also present were City Administrator Tom Hedges, Community Development Director John Hohenstein, City Planner Mike Ridley, Public Works Director Tom Colbert, City Attorney Mike Dougherty, and Administrative Secretary / Deputy Clerk Mira Pepper. AGENDA City Administrator Hedges announced that the Economic Development Authority meeting had been cancelled. Councilmember Bakken moved, Councilmember Hansen seconded a motion to approve the agenda as presented. Aye: 5 Nay: 0 RECOGNITIONS AND PRESENTATIONS Police Canine Gunnar was recognized for his retirement from six years of service to the Eagan Police Department. CONSENT AGENDA Councilmember Bakken moved, Councilmember Fields seconded a motion to approve the Consent Agenda as amended. Aye: 5 Nay: 0 A. It was recommended to approve the minutes of the February 3, 2009 regular City Council meeting as presented. B. Personnel Items. 1. Approved hiring of James Hauth as an Engineering Technician in the Utilities Division. 2. Acknowledged the hiring of Holly Norrish as Utility Billing / Special Assessments Clerk. 3. Approved hiring of Matthew Kline as a Administrative Intern. 4. Approved the Hearing Conservation Policy as presented. C. It was recommended to ratify check registers dated February 5, and February 12, 2009 as presented. D. It was recommended to approve a Parade Permit, Shows License and use of space at the Community Center for the Miss Eagan Ambassador Program, and waive fees, for the July 4'" Funfest Committee. E. It was recommended to approve a license for Terri Goemble to operate a Massage Therapy Establishment at 3356 Sherman Court, Suite 103, dba Cloud Nine Massage LLC. F. It was recommended to approve Tree Maintenance Contractor Licenses for F.A. Bartlett Tree Expert Company and Outdoor Specialties. G. It was recommended to authorize staff to develop request for proposals for architectural services and construction management services for the design of a fire safety campus. H. It was recommended to declare the current Fire Safety Trailer surplus and authorize its disposal. 1. It was recommended to retire Police Canine "Gunnar" and Transfer Ownership to Sergeant Dan Tocko fora fee of $1.00. City Council Minutes February 17, 2009 ,Q Page 2 _ 11 T J. It was recommended to approve a tower lease termination agreement with the landlord of the former Burnsville Eagan Community Television studio property and forward to the Burnsville City Council for concurrence. K. It was recommended to approve a federal funding agreement for preliminary engineering for Project 971 (Duckwood Drive - Ring Road Extension - Bridge and Street Improvements) with the Minnesota Department of Transportation (Mn/DOT) and authorize the Mayor and City Clerk to execute all related documents. L. It was recommended to approve Change Order No. 3 for Contract 08-06 (Northwood Parkway - 1-35E Overpass) for the Northwood Parkway bridge over 1-35E and authorize the Mayor and City Clerk to execute all related documents. M. It was recommended to approve a Final Subdivision (Red Pine Crossing) to create two lots upon 9.82 acres located south of Red Pine Lane and east of Highway 3 in the SE'/. of Section 36. N. It was recommended to direct staff to initiate an Ordinance Amendment to Chapter 11, specifically as it relates to non-conforming uses. 0. It was recommended to approve a resolution to decertify certain parcels located in Tax Increment Financing District 2-4. P. It was recommended to approve the renewal of a one year contract with Lifeworks Services, Inc. for the provision of limited janitorial services in designated park buildings, and authorize the Mayor and City Clerk to execute the appropriate documents. Q. It was recommended to approve an agreement between the City of Eagan and Thomson Reuters for a negotiated number of hours of internal video services by Eagan Television staff in lieu of rent. PUBLIC HEARINGS There were no public hearings. OLD BUSINESS There were no old business items. NEW BUSINESS There were no new business items. LEGISLATIVE I INTERGOVERNMENTAL AFFAIRS UPDATE There were no items to be discussed. ADMINISTRATIVE AGENDA 1. Councilmember Bakken moved, Councilmember Fields seconded a motion to change the March 17 City Council meeting to Monday, March 16, 2009. Aye: 5 Nay:O 2. Public Works Director Colbert discussed the Public Works Committee's recommendation regarding snow removal for sidewalks. A discussion was held. Mayor Maguire moved, Councilmember Tilley seconded a motion to accept the recommendation of the Public Works Committee in regard to snow removal for sidewalks. Aye: 4 Nay: 1 (Hansen opposed) 3. Community Development Director Hohenstein discussed the hiring of a lobbyist for tax increment financing legislation. City Council Minutes February 17, 2009 i9 F T Page 3 Councilmember Bakken moved, Councilmember Fields seconded a motion to retain Messerli and Kramer to assist with the lobby work for TIF legislation. Aye: 5 Nay: 0 VISITORS TO BE HEARD There were no visitors who wished to be heard. ADJOURNMENT Councilmember Fields moved, Councilmember Bakken seconded a motion to adjourn the meeting at 7:00 p. M. Date Administrative Secretary / Deputy Clerk MINUTES SPECIAL CITYCOUNCIL MEETING TUESDAY, FEBRUARY 10, 2009 5:30 P.M. EAGAN ROOM - EAGAN MUNICIPAL CENTER City Council members present: Mayor Maguire, Councilmembers Bakken, Fields, and Hansen. Councilmember Tilley was absent. City staff present: City Administrator Hedges, Administrative Intern Kline, Director of Administrative Services VanOverbeke, Community Development Director Hohenstein, Parks and Recreation Director Seydell-Johnson, City Planner Ridley, and Communications Director Garrison. 1. ROLL CALL AND AGENDA ADOPTION Mayor Maguire called the meeting to order. City Administrator Hedges requested the Council consider an addition to the agenda to discuss the number of off sale liquor licenses that exist within Eagan. Mayor Maguire moved; Councilmember Bakken seconded a motion to adopt the agenda with the one addition. Aye: 4, Nay: 0 Mayor Maguire reiterated the reasoning for adding the off sale liquor license item to the agenda. Maguire further spoke about the two separate issues that are to be discussed at the meeting and to keep these issues separate from each other. Mayor Maguire also gave a brief synopsis of the current situation surrounding these agenda items. II. DISCUSSION OF THE NUMBER OF OFF SALE LIQUOR LICENSES City Administrator Hedges introduced the item by providing a brief history regarding the number of off sale liquor licenses that have existed in Eagan and the current license position. Administrator Hedges noted that there have been limits to the number of licenses in the past but currently the City has no caps on the number of licenses. Director of Administrative Services VanOverbeke gave a more in depth history of off sale liquor licenses that included the 2004 study of alternatives to limit the number of licenses. Public comments about the number of off sale liquor licenses regarded the per capita number of liquor licenses in surrounding cities and the observation that Eagan was particularly high in number relative to the other cities. There were further comments suggesting that a cap should be implemented again to regulate the number of licenses. Discussion also occurred around the idea that the regulations placed upon license holders has created a market that is less free than that of other retail businesses i.e. liquor stores can only stay open until 8 pm. Special City Council Minutes February 10, 2009 Page 2 The City Council discussed the number of off sale liquor licenses and answered public questions regarding the topic. The Council clarified the purpose for adding this item to the agenda noting that there were two separate issues that needed discussion: number of stores and the separation requirements. No action was taken on the item related to the number of stores. IIA. LIQUOR LICENSE SEPERATION REQUIREMENTS City Administrator Hedges introduced the liquor license separation requirements agenda item by providing background information. Director of Administrative Services VanOverbeke and Community Development Director Hohenstein provided further history of the agenda item. He noted that the ordinance currently provides for 200' separations between special use properties and licensed liquor establishments, with the qualification that no separation is required between special uses and establishments licensed for off-sale 3.2 beer. Public comments were heard regarding the need for greater separation distances, a request for more public notification of changes to the ordinance regarding liquor license regulations, and requests for no change to the current ordinance. There was also public discussion on how planned developments were able to accommodate liquor stores within the boundaries of the development. The City Council answered the questions/concerns raised by the public comments and proceeded to discuss the public policy considerations outlined in the agenda packet. 1. The City Council was not compelled to propose changes to City Code regarding this consideration. 2. The City Council discussed the possibility of further clarifying the separation requirement that covers outdoor activities at food and beverage businesses, including liquor establishments. 3. The City Council identified the current measurement techniques for separation requirements as acceptable with some additional clarification. 4. The City Council was not compelled to change the current separation ordinance in regards to uses that are separated by major roadways. 5. The City Council discussed the discretionary element of the City Code regarding liquor licensing and determined that there would be no changes (beyond clarification) to the Code at the current time. The City Council identified some minor concerns that may be cause for further study of the current liquor license ordinance. However, no significant change is planned for the liquor licensing in Eagan. No action was taken on the item. 111. OPTIONS FOR CIVIC ARENA WEST FLOOR City Administrator Hedges introduced the item. Parks and Recreation Director Seydell- Johnson provided background on the annual repairs that have been required to the arena floor and the potential for a prolonged period of no ice at the arena. 7 Special City Council Minutes February 10, 2009 Page 3 The City Council discussed the primary possibilities of financing the installation of a new floor. Consensus was that the City would continue doing repairs in the hope that the floor held up until 2018. The current bond for the civic arena ends at that time and the City would then be in a better financial position to replace the floor. The Council did identify the possibility of catastrophic losses in regards to the inability to make ice for the arena. If such instances come to fruition, then immediate replacement of the floor would be a priority. IV. REVIEW 2009-2010 CITYGOALS City Administrator Hedges introduced the item and provided a handout with proposed changes from City Council members regarding each of the goals. Hedges provided a brief background on the goals for the upcoming year. The City Council discussed the changes to the goals and arrived at a consensus on how the goals should read. Council provided direction to staff on the changes and will formally consider the goals as modified at the March 3, 2009 Council meeting. V. OTHER BUSINESS City Administrator Hedges inquired to the City Council about lobbying the Congressional Delegation to have the community park included in the stimulus package. City Council consensus was to take no action regarding a lobbying effort. IV. VISITORS TO BE HEARD There were no visitors to be heard. V. ADJOURNMENT Councilmember Hansen moved; Councilmember Fields seconded a motion to adjourn the meeting at 9:48 p.m. Aye: 4, Nay: 0 Agenda Information Memo March 3, 2009 Eagan City Council Meeting B. PERSONNEL ITEMS Item 1. Full-time Custodian- ACTION TO BE CONSIDERED: To approve the change of Rick Mientkiewicz from a part-time custodian to a full-time custodian. FACTS: • With the resignation of the Building Maintenance Supervisor and the part-time evening custodian and consistent with City policy and practice, staff evaluated the positions and the overall operations of the General Government Buildings Department. • Community Development (historically responsible for these operations), Parks and Recreation, Human Resources, Finance, and the City Administrator collaborated to develop a new approach to accomplishing the functions of General Government Buildings. • The new approach moves responsibility for the function to Parks and Recreation which is consistent with considerations in the Virchow Krause organizational study. • The overall change includes the following components: o Supervisory responsibilities are moved to existing managers who have similar duties in other Parks and Recreation operations. o The personnel complement in General Government Buildings is reduced from 3 FTE's (2 FT and 2 - %2 time PT's) to 2 FTE's (2 FT). The City Council approval requested on this agenda changes one of the 1/2 time positions to full-time and eliminates one full-time position. o Certain custodial/building attendant functions will be filled by seasonal and/or custodial employees from other City facilities to maintain the expected level of services. Agenda Information Memo March 3, 2009 Eagan City Council Meeting C. RATIFY CHECK REGISTERS ACTION TO BE CONSIDERED: To ratify the check registers dated February 19, 2009 and February 26, 2009 as presented. ATTACHMENTS: • Check registers dated February 19, 2009 and February 26, 2009 are enclosed without page number. ~Q Agenda Memo March 3, 2008 City Council Meeting CONSENT AGENDA: D. Tree Maintenance Contractor License for Valley Tree Service, Inc. ACTION TO BE CONSIDERED: Approve Tree Maintenance Contractor License for Valley Tree Service, Inc. FACTS: • Valley Tree Service, Inc., 7600 West 146th Street, Apple Valley has applied for a tree contractor license. • The company was licensed in the City last year but failed to renew their license by the first of this year. • All requirements of the application have been met and staff finds no reason to deny. ATTACHMENTS: • The application is available for review in the Administration Department. Agenda Information Memo March 3, 2009, Eagan City Council Meeting E. APPROVE TEMPORARY ON-SALE LIQUOR LICENSE AND WAIVE LICENSE FEE FOR THE EAGAN FOUNDATION FOR A WINE TASTING EVENT ON APRIL 23, 2009 ACTION TO BE CONSIDERED: To approve the temporary on-sale liquor license and waive the license fee for the Eagan Foundation for a wine tasting event on April 23, 2009. FACTS: ? The Eagan Foundation has requested a temporary on-sale liquor license be issued to them for a wine tasting event planned for April 23, 2009 at the Eagan Community Center. The 8t' annual charitable event is being held to raise funds for the various projects of the Eagan Foundation. ? The Eagan Foundation has requested that the $150.00 license fee be waived. ? The application form has been submitted and deemed in order by staff. Following Council approval, the application will be forwarded to the Department of Public Safety/Liquor Control Division for their approval. ATTACHMENTS (2): ? Letter and temporary license procedures enclosed on pages / through 1 5 • ~ r BRINGING NEIGHBORS TOGETHER February 11, 2009 Mayor Mike Maguire Thomas Hedges, City Administrator Eagan City Council Members City of Eagan 3830 Pilot Knob Road 3830 Pilot Knob Road Eagan, MN 55122 Eagan, MN 55122 RE: Eagan Foundation 8% Annual Wine Tasting and Silent Auction Dear Mayor Maguire, Eagan City Council Members, Mr. Hedges and City Staff: The Eagan Foundation again wants to thank the City of Eagan for its ongoing partnership with the Foundation in our efforts to make Eagan the best and most involved community in Minnesota. We are now planning our 8th annual Wine Tasting and Silent Auction to be held on Thursday, April 23, 2009, 6-9 p.m. at the beautiful Eagan Community Center. This event is our primary fundraiser for the year and we expect in excess of 350 attendees at what has come to be a community signature event. We ask today that the Council waive, as it most graciously did in 2005, 2006, 2007 and 2008 the fee for the Temporary On-Sale Liquor License for that event. We have enclosed our application for the license, along with supporting paperwork. We will be forwarding more information to Council and staff about the Wine Event as the day draws near, but for now, please save the date - April 23, 2009. Please contact us at 651-452-9872 ( DCR chamber office) if you have any questions or concerns. Thank you for your consideration. Sincerely, Laurie Huusko Ruthe Batulis Chair Eagan Foundation EFI Program Administrator ADDENDUM TO APPLICATION FOR TEMPORARY LIQUOR LICENSE Of The Eagan Foundation. Inc. Site Plan. Please see attached. The lay-out is in general form and is not to scale. The exact placement and number of the tables may vary depending upon the number of vineyards represented, the number of silent auction items, and in order to allow for the efficient flow of people around the wine tasting tables, buffet and silent auction items. Narrative of Protective Measures and Methods. The area in which the wine tasting will occur will be in the Oaks Banquet Facility. Perrier Wines (1960 Cliff Lake Rd., Eagan, MN 55122) is donating all of the wine for sampling, and will have winery representatives at each table pouring the wines. The various wine representatives will be located only in the Oaks Banquet Room, and they will be providing small samples of wine to attendees. Green Mill is catering food for the event. The Oaks Banquet Room is self-contained; therefore no additional partitions are planned. All tickets sold for the event will be pre-sold, no walk-in purchases of tickets will be available. The tickets are only being sold by the Foundation Board members, Event Committee members and former Board members to known friends and associates, all of whom are adults over the age of 21, or are being provided to event sponsors. Tickets will also be available for the Eagan general public to adults over the age of 21 at locations where board members work and control the purchase. There will be a sign-in table at the entrance to the Oaks Banquet Room where each attendee will check-in. The persons manning the check-in table will verify tickets and the age of any unknown ticket holders. Upon check-in, each attendee will proceed to the Oaks Banquet Room and receive a small distinctive wine glass (the Eagan Foundation logo will be etched into the glass) for sampling the wines. The wine representatives will not serve a sample of wine to any person who does not have one of the small distinctive wine glasses. The crowd will be controlled by the limited number of tickets sold and the fact that no walk-in sales will be available. Because only a limited number of tickets are being sold, parking and crowd overflow is not anticipated. Thus, no additional security force is expected to be used. Because of the distinctiveness of the small wine glasses, no wrist bands are expected to be used. Signs pursuant to Minn. Stat. Sections 340A.502 and .503, subdivision 2 will be posted at each entrance to the Oaks Banquet Room. The Eagan Foundation has not had any security issues or concerns arise in the previous five wine tasting fundraising events, and it does not anticipate any at this year's event. The Board members of the Foundation will monitor the flow of traffic of attendees around the silent auction tables, as well as the entire event for any situation that becomes a safety or security concern. The on-site manager position will actually be handled by several people. Dave Perrier is responsible for the wine representatives at each table, and each wine representative will be responsible for their respective table, and the Board members and Event Committee members will be responsible for all other aspects of the event. Laurie Huusko, the Wine Tasting Event Committee Chair, and Barry Minsker, the Chair of the Eagan Foundation, will have overall responsibility. alK V%RFW o Qom 8 Tabun VIVA Em;;~ in CPO c m a ~Q 2 Ono u 0 8 I1p` /v Agenda Memo March 3, Regular City Council Meeting F. ACCEPT a donation from Dakota Electric for the Home and Leisure Show. ACTION TO BE CONSIDERED: Accept the donation of $300 from Dakota Electric to support the Home and Leisure Show. FACTS: • Dakota Electric has expressed an interest in participating in the annual Home and Leisure Show hosted at the Eagan Civic Arena. They were unable to staff a booth and asked to make a monetary donation to the event. • The funds will help to offset the cost of materials for a community building art project. Guests will be invited to build and decorate the outside of a small structure that will become a part of their "city". Guests can do the work at the Home and Leisure Show or take it home to decorate and bring back to the next city-wide event. The goal is to provide "building community" opportunities throughout the year. • Dakota Electric will be recognized at all of the art tables during the duration of the Home and Leisure Show; March 13, 14 and 15. ATTACHMENTS: None Agenda Information Memo March 3, 2009, Eagan City Council Meeting G. ENGAGEMENT OF MESSERLI AND KRAMER FOR LEGISLATIVE SUPPORT REGARDING CEDAR GROVE TIF DISTRICT ACTION TO BE CONSIDERED: To approve the engagement of Messerli and Kramer to provide legislative representation for the City regarding the Cedar Grove Redevelopment District. FACTS: • At its meeting of February 17, 2009, the City Council authorized the hiring of Messerli and Kramer to the assist the City in pursuing consideration of special legislation pertaining to the Cedar Grove Redevelopment District. • The Council directed staff to request a letter of engagement to establish a not to exceed amount for those services. A letter from the firm in that regard is attached. ATTACHMENTS: • Engagement letter on page MESSERLI & KRAMER Messerli & Kramer P.A. ATTORNEYS AT LAW 450 League of Minnesota Cities Building 145 University Avenue West St. Paul, Minnesota 55103.2044 main 651.228.9757 fax 651.228.9787 www.messerlikramer.com Additional offices in: Minneapolis & Plymouth, MN February 19, 2009 Authorized to practice law in: Minnesota, Colorado, District of Columbia, Illinois, Missouri, Montana, New York, South Dakota Mr. Jon Hohenstein and Wisconsin Director of Community Development City of Eagan Writer's contact: 3830 Pilot Knob Road Eagan, MN 55122 RE: Legislative Representation for the City of Eagan/Cedar Grove Redevelopment District Dear Mr. Hohenstein: Thank you for your confidence in Messerli & Kramer P.A. and our Government Relations team. We look forward to representing the City of Eagan on the Cedar Grove Redevelopment District issue in the 2009 Legislative Session. Enclosed, please find a contract for our Government Relations services. We will bill our services on an hourly basis (with a reduced municipal rate) which will include an itemization of our time. Our fees will be capped at $10,000, however we estimate those services will be well under the maximum. If the contract meets your approval, please sign a copy and return it at your convenience. FIRM BACKGROUND For over 30 years, Messerli & Kramer P.A. has been an active and respected presence before the Minnesota Legislature on behalf of numerous clients. Our success has been built on a commitment to integrity, quality service, expertise and vision. Legislative clients of our firm include many Fortune 500 companies, several governmental agencies, many professional trade associations and a number of nonprofit interests (we have provided a client list for your perusal). Our firm has been successfully involved with many of the state's most complex and controversial pieces of legislation. Our involvement includes legislation relating to authorization of light rail transit, workers compensation reform, judicial system reorganization, mandatory seatbelt legislation, utility and telecommunications deregulations, sports arena funding and major property tax reform, to name a few. Furthermore, we have developed excellent working relationships with both Democrats and Republicans in the House and Senate. Since the vast majority of issues before the Legislature are nonpartisan, our firm considers the vote of each legislator important and none is taken for granted. We have also built solid relationships with Governor Pawlenty, his staff and those commissioners who work in his administration. Thus, Messerli & Kramer P.A. is well positioned to assist with any legislative or administrative issue. m s i NE .o:K Wo-RL DE / COUNSEL Our firm uses a team approach to lobbying. Each client is served with a lead counsel who will assist the client with all essential needs. We then keep all lobbyists and support staff in our department current on the client's issues and are prepared to work on behalf of the client at a moment's notice. This way, we can make sure that committee hearings, floor debates, and individual meetings are always covered to ensure that our client's issues and needs are met. Tom Poul will serve as lead counsel. Mr. Poul is a shareholder and has been with the Government Relations Department of Messerli & Kramer since 1996. Prior to joining the firm, he served as Legal Counsel for Legislative Affairs at the Minnesota Department of Labor and Industry, and as Manager of Government Research for State Auditor Judi Dutcher. Mr. Poul provides direct legislative and administrative representation as well as procurement support for clients of various industries at the Minnesota Legislature and state and municipal agencies. Some of Mr. Poul's current clients include: BearingPoint, Apple, AIG Insurance, Twin Cities Orthopedics, MN Ambulatory Surgery Center Association, the Municipal Legislative Commission (MLC), Oracle, and Pearson Education. Bill Schreiber will serve as co-counsel. Mr. Schreiber joined Messerli and Kramer as a lobbyist in 1999 and has a long history of public service. Mr. Schreiber was a member of the City Council of Brooklyn Park and a State Legislator, where he served as House Tax Committee Chair and House Minority Leader. Mr. Schreiber was also a member of the Metropolitan Council and the Director of Intergovernmental Relations with the Minnesota Department of Transportation. CONFLICTS OF INTEREST Messerli & Kramer P.A. is aware that conflicts between clients can be harmful to their legislative programs and our reputation at the Capitol. Our firm has always assumed the affirmative obligation to make certain that there are no conflicts between clients. For your information, we have included a copy of our firm's conflict of interest policy and do encourage you to review it. HOURLY FEES Legislative services performed by Tom Poul and Bill Schreiber will be billed on an hourly basis at the rate of $300 per hour for Mr. Poul, and $230 per hour for Mr. Schreiber (reduced municipal rate). All time will be itemized and billed monthly with a cap set at $10,000. Thank you again for your confidence in our firm. Please call if you have any questions. Sincerely, Thomas J. Poul Agenda Information Memo March 3, 2009 Eagan City Council Meeting H. ORDINANCE AMENDMENT - CITY OF EAGAN ACTION TO BE CONSIDERED: To direct staff to initiate an Ordinance Amendment to Chapter 11, specifically as it relates to creating regulations for outdoor patios in commercial districts. REQUIRED VOTE FOR APPROVAL: Majority of Council Members Present FACTS: ? The purpose of this amendment is to allow the City to set standards for commercial outdoor patios particularly when that activity is proximate to residential uses. At the City Council's Workshop on February 10, 2009, reference was made that staff should compile information relative this type of regulation. With this specific direction, staff will survey other cities and gather information in order to formulate a possible scenario to regulate this type of use. ? As an amendment to Chapter 11, a Public Hearing before the APC will be necessary before this item returns to the City Council. ATTACHMENTS: None Agenda Information Memo March 3, 2009 Eagan City Council Meeting 1. ORDINANCE AMENDMENT - CITY OF EAGAN ACTION TO BE CONSIDERED: To direct staff to initiate an Ordinance Amendment to Chapter 11, specifically as it relates to implementing the Joint Airport Zoning Board standards (JAZB). REQUIRED VOTE FOR APPROVAL: Majority of Council Members Present FACTS: ? The Metropolitan Airports Commission (MAC) and the cities in the immediate vicinity of the airport have worked together through the Joint Airport Zoning Board to develop standards to implement airspace protections to regulate development in the areas at the ends of the runways the Minneapolis-St. Paul International Airport. ? Different from the noise zone policies and standards, the JAZB regulations aim to restrict certain uses within the most critical safety zones immediately off the ends of the runways and to define height maximums for development in the other safety zones beyond them. ? At Eagan's distance from the runway ends, the regulations pertain to structure height. No structures built in Eagan to date have approached the height limitations, but an analysis of building height is required for construction that occurs within those areas. ? In addition to the value of formally integrating the JAZB standards in the City Code, as part of the process, the MAC also extends an indemnification agreement to participating cities. Under the agreement, if any property owner were to challenge the City's interpretation of a height restriction or other aspect of the ordinance, MAC would defend and indemnify the City in the case. ? As an amendment to Chapter 11, a Public Hearing before the APC will be necessary before this item returns to the City Council. ATTACHMENTS: None Agenda Information Memo March 3, 2009 Eagan City Council Meeting J. MOU TO CONTINUE HiPP ACTION TO BE CONSIDERED: Approve Memorandum of Understanding to continue the High Performance Partnership (HiPP) FACTS: • The HiPP initiative was formed in 2003 in the midst of a fiscal crisis that created strong interest in collaborative partnerships for more effective and efficient delivery of services. • Dakota County and the eleven largest cities collectively undertook the study of partnership opportunities. • The study objective was to identify collaborative ideas with the highest potential for enhanced service delivery, reduced costs of delivering services or both. • Six opportunities with the greatest potential were defined; most notably, the implementation of a consolidated dispatch operation along with the shared 800 MHz communications systems. • Steering committee members agree that the HiPP initiative has been successful and that there is a continuing need for the collaborative venue. • Since most of the originally identified high potential opportunities in the 2003 study have been completed or dismissed, it is necessary to refocus the effort at this time. • At a December HiPP steering committee meeting, there was agreement by elected and appointed officials that Dakota County and each city enter into a Memorandum of Understanding (MOU) that defines responsibilities, commitment and purpose for continued work through HiPP in 2009 and beyond. ATTACHMENTS: • Background, intention of the parties and the effectiv dates/amendment and renewals of the MOU are enclosed on pages -43 through ~7- . • For the Executive Summary listing all the opportunities that were defined in 2004 for the High Performance Partnerships, refer to pages c through L-7. (This Executive Summary is offered as a reminder of the type of projects that were evaluated with input from both elected and appointed officials during the past five (5) years.) A Attachment A DAKOTA COUNTY HIGH PERFORMANCE PARTNERSHIP MEMORANDUM OF UNDERSTANDING Background The purpose of this Memorandum of Understanding (MOU) is to define and agree upon the responsibilities of Dakota County and its Cities who are participants in the High Performance Partnership (HiPP), who have committed to advance the sharing of local government services throughout Dakota County. The HiPP project is a collaborative effort among Dakota County and its Cities, which has been working on a variety of projects since its inception in 2004. Six initiatives were originally selected through a scoring methodology on a rigorous set of criteria around the magnitude of potential success and the likelihood of achieving success. The original six initiatives were chosen from a larger list of 40 ideas, as well as citizen input, and a survey of staff and elected officials. In recent months, HiPP has completed, delegated or disbanded nearly all of its original six initiatives. The scope of this MOU covers the intentions of the parties, their responsibilities, measures of effectiveness and the ongoing administration of the MOU. The parties will at all times seek a cooperative approach to addressing issues of regional/county significance. The parties believe that this MOU is an important step to formalize, build and strengthen the constructive relationships that already exist between them. The initial MOU will be completed between the primary parties responsible for the development of the initial High Performance Partnership, namely: Dakota County City of Hastings City of Burnsville City of Apple Valley City of Lakeville City of Eagan City of West St. Paul City of Sunfish Lake City of South St. Paul City of Mendota Heights City of Inver Grove Heights City of Farmington City of Rosemount Subsequent amendments to this MOU may be approved to include other Cities or regional agencies, equally committed to the cooperative approach of the original HiPP initiative. 1 Attachment A INTENTION OF THE PARTIES The parties are committed to the vision, outcomes and principles of the High Performance Partnership. As such, the parties to this MOU agree in principle to the following: a.) An elected official from each organization shall be appointed to the Steering Committee and will make a commitment to attend and actively participate in the meetings of the Steering Committee. b.) The City Manager/City Administrator (County Administrator), or other official in the case of smaller communities who are a party to this MOU, shall make a commitment to attend and actively participate in the meeting of the Steering Committee. c.) The Steering Committee shall serve as the forum (platform) to bring for review and discussion, collaborative efforts in which the parties may wish to consider for formal recognition as a HiPP project. d.) The Steering Committee shall review collaborative efforts under consideration, using the same model from the original HiPP effort, with the basic understanding that should it be designated as HiPP project, it shall clearly identify (1) the nature and magnitude of the potential success, and (2) the likelihood of success. e.) Each party to this MOU shall agree to routinely look at new projects, programs to determine whether there are opportunities that would benefit from a joint approach with other local governments. EFFECTIVE DATE/AMENDMENT AND RENEWALS OF THE MOU This MOU will take effect when all of the parties name previously have signed, and/or it has been clearly communicated that they will not be participant in the HiPP projects. This MOU may be amended from time to time by agreement between all the parties. This MOU will remain in effect until superseded or suspended by mutual agreement by all parties. The parties will at all times seek a cooperative approach to addressing issues of local, regional and mutual interest. The parties agree that this MOU will be reviewed within five years of its signing, or at any time agreed to by the parties. 2 Dakota County High Performance Partnerships (HiPP) Project M 474; C O U N T Y High Performance Partnerships Executive Summary The High Performance Partnerships (HiPP) project team identified 20 opportunities with the potential to enhance service delivery or reduce costs, or both: Projects Evaluated • 9-1-1 dispatching: Consolidated PSAP • Building inspections and code enforcement • Communications: Enhance/expand joint communication efforts, including CATV • E-Government • EMS: New model for deployment of EMS resources • Energy: Joint development and purchasing • Firefighting: New model for deployment of firefighting resources • Health care: Joint purchasing of employee health care • Information technology: Combined operations, training, purchasing • Juvenile services: One-stop shop • Law enforcement support/service center • Leisure activities: Coordinated delivery and scheduling • Police services: New model for deployment of police resources • Prosecution services: Joint non-felony prosecutions • Road system: Coordinated planning • Service centers: Co-location of multiple jurisdictions • Specialized public works equipment: Sharing by multiple jurisdictions • Specialized public safety equipment: Sharing by multiple jurisdictions • Street and road maintenance • Transit services: Coordinated planning and delivery Evaluation Criteria Each project was evaluated with a letter grade from A through F, on ten weighted criteria: A. What is the magnitude of the potential success? (50%) • Quality of service: How substantial is the anticipated improvement? (17.5% by weight) • Cost savings: How significant are the expected cost savings? (17.5%) • Is there any other way to deliver the service? (5%) • Transferability: How many communities can benefit? (5%) • Qualitative advantages: Are future "spin-off' benefits anticipated? (5%) Final Report 3 July 30, 2004 c7 Dakota County High Performance Partnerships (HiPP) Project C O U N T Y High Performance Partnerships Executive Summary (continued) B. What is the likelihood of achieving success? (50%) • Short-term manageability: How complex, how costly is the initial effort? (17.5%) • Long-term manageability: How complex is the ongoing management? (5%) • Political feasibility and support: What are citizens' preferences? Is the opportunity consistent with citizens' values? (12.5%) • Political feasibility and support: Is the opportunity consistent with the values of elected officials, government employees and civic leaders? (12.5%) • Measurement: Can the outcomes be accurately measured? (2.5%) The evaluation models and criteria are described in detail on pages 12-18 of this report. The "scorecard" is shown on page 18. Projects Recommended at This Time for Implementation 1. Joint non-felony prosecution services (total score of 3.05 on a 4.00 point scale) Rated "A" for long- and short-term manageability, public support, measurability 2. Law enforcement support/service center (3.05) "A" for cost savings, transferability, spin-offs, officials support, measurability 3. IT operations, training and purchasing (3.00) "A" for spin-offs, public support 4. Joint purchasing employee health care (2.85) "A" for transferability, short- and long-term manageability, public support 5. Sharing specialized public safety equipment (2.82) "A" for cost savings 6. Centralized PSAP/9-1-1 dispatching (2.80) "A" for cost savings, transferability, spin-offs, measurability The six projects that are recommended at this time for implementation are described in detail on pages 23-37 of this Final Report. The other projects considered are described on pages 38-52. A table showing the letter grades for all 20 projects on all 10 criteria, each, as well as the numerical score of all 20 projects, is shown on page 21. Three additional projects earned numerical scores close to those of the six recommended projects. They are joint communications including CATV (2.72), joint purchasing of energy (2.70) and E-government (2.65). Other projects exhibited substantial strengths but also significant difficulties. Final Report 4 July 30, 2004 6 Dakota County High Performance Partnerships (HiPP) Project C O U N T Y High Performance Partnerships Executive Summary (continued) Project Description Project Charge: The HiPP project was designed to evaluate a very broad range of potential partnerships, and to identify three to five such opportunities that offered the best opportunity for success. As such, this project was not charged nor expected to provide a definitive or final analysis such as a fiscal or cost/benefit analysis, detailed feasibility study or an implementation plan of any of the opportunities. A more definitive analysis of the recommended options is anticipated as a next step for the recommended options. Project Scope: The focus was primarily (though not exclusively) on those services for which the responsibility and accountability clearly rests with parties to this process i.e., on public-public partnerships, and on those among and between Dakota County and the cities and townships located within the county. Potential partnerships with such jurisdictions as school districts were not strictly ruled out, however, and the process also considered opportunities for privatization. Methods: The project used a variety of methods to collect information, conduct evaluations and reach conclusions: • Literature review of "best practices" in local government collaboration • Survey of 300 citizens, local government employees and elected officials • Facilitated workshops with municipal and county elected officials and senior administrators • Public input meeting with an 80+ member citizen panel • Additional public feedback from 60+ panelists in moderated focus group discussions From all of the above sources, a list of 20 candidate opportunities for local government collaboration was developed, as well as the criteria for their evaluation. • A scorecard was developed, against which the 20 candidates were rated and ranked The methods of the HiPP process are described in greater detail on pages 7-11 of this Final Report. Next Steps: For each of the six opportunities for local government collaboration that are recommended at this time for implementation, a further description of next steps, special challenges, possible features of the implementation, etc., are described on pages 18-37. Final Report 5 July 30, 2004 -47 Agenda Information Memo March 3, 2009 Eagan City Council Meeting K. CONTRACT 09-02, CITYWIDE STREET IMPROVEMENTS ACTION TO BE CONSIDERED: Approve the plans and specifications for Contract 09-02 (Citywide Street Improvements), authorize the advertisement for a bid opening to be held at 10:30 a.m. on Thursday, April 2, 2009. FACTS: • Contract 09-02 provides for the street improvements of- • Windtree Additions (City Project 973) o Marice Drive/ Sherman Court/ Norwest Court (Project 975) o Avalon Avenue/ Burnside Avenue (Project 976) o Robin Lane (Project 977) o Eagandale/ LeMay Lake (Project 978) o LeMay Lake/ Lunka Additions (Project 979) o St. Francis Woods Additions (Project 982) o Grace Drive (Project 1000) o Pinecrest of Eagan (Project 1002) o Knoll Ridge Drive (Project 1006) all as outlined and discussed in the respective feasibility reports for each project. • On December 16, 2008, the City Council held public hearings for Projects 973, 975, 976 & 977. After public testimony on regarding the distribution of estimated special assessments of Project 975, the Council approved the projects and authorized preparation of detailed plans and specifications for the 2009 construction season. • On January 6, 2009, the City Council held public hearings for Projects 978, 979, 982, and 1006. After public testimony, the Council also approved the projects, and authorized preparation of detailed plans and specifications for 2009 construction. • On January 20, 2009, the City Council held public hearings for Projects 1000 and 1002. The Council also approved the projects, and authorized preparation of detailed plans and specifications for 2009 construction. • These projects are being combined under one contract for economies of scale in the competitive bidding process. The plans and specifications have been completed by the City Engineer and are being presented to the City Council for their approval and authorization for the advertisement of bids. Agenda Information Memo March 3, 2009 Eagan City Council Meeting L. CONTRACT 09-09,2009 CITYWIDE SANITARY SEWER LINING ACTION TO BE CONSIDERED: Approve the plans and specifications for Contract 09-09 (Citywide Sanitary Sewer Lining) and authorize the advertisement for a bid opening to be held at 11:00 a.m. on Thursday, March 26, 2009 at the Utility Building, located at 3419 Coachman Point, Eagan MN 55122. FACTS: • The rehabilitation of about 5,000 linear feet of various sanitary sewer through lining improvements of these existing pipe throughout various areas within the City was authorized with the approval of the Sanitary Sewer Operations and Facilities portion of the 2009-2013 Capital Improvement Program (CIP) and 2009 operating budget. • All of the construction activity for said improvements has been designed to occur within existing public right-of-way or easements. • The plans and specifications have been completed and are being presented to the City Council for their approval and authorization of the advertisement for bids. • All notices have been published in the legal newspaper informing contractors of the bid. ATTACHMENTS: • Location Map, page N 1-494 W 1 inch = 4,059 feet ! ss I i \ LONE OAK RD O Terminal Dr. Lining X z 0 Robin Ln. Lining si'r YANKEE DOODLE RD \ 28 28 1Limonite Ln. Lining • _ M ISandstone Dr. Lining DIFFLEY RD 30 m 30 30 1 y r CLIFF RD CLIFF RD,,.'* )~1O Ir o Q. 2009 CIP Work Area - 2009 Lining J City Boundary 101 City of Eagan Centerline d - Parks Dept. of Public Works 0 Highways Water Bodies 1 Created: February 18 2009 4-4 d / Map for IMonnatonal purposes only. r J Private Streets L\USERS\PUBWORKS\Projeds\Utilaies\ ~t of rg San6ary_Sewer\Sandary_Maint\2009CIPLining8x11Portrai.mxd L 1 LLL Agenda Information Memo March 3, 2009 Eagan City Council Meeting M. ORDINANCE AMENDMENT - CITY OF EAGAN ACTION TO BE CONSIDERED: To direct staff to initiate an Ordinance Amendment to Chapter 11, specifically as it relates to building material finish standards. REQUIRED VOTE FOR APPROVAL: Majority of Council Members Present FACTS: ? The City adopted building material finish standards in 2006 and application of the standards has been successful; however, as with the applying any new ordinance standard, idiosyncrasies are discovered and staff has kept track and noted areas that need attention. ? Additionally, in an effort to remain current with technology and various application techniques, Planning staff sought input from several architects that have done work in Eagan and worked with Building Inspections to review potential updates. ? As an amendment to Chapter 11, a Public Hearing before the APC will be necessary before this item returns to the City Council. ATTACHMENTS: None Agenda Information Memo March 3, 2009 Eagan City Council Meeting N. OPPERMAN DRIVE NO PARKING ACTION TO BE CONSIDERED: Approve a resolution to prohibit parking on Opperman Drive between Highway 149 and Argenta Trail and authorize the Mayor and City Clerk to execute all related documents. FACTS: • Opperman Drive is an east-west collector roadway in eastern Eagan scheduled for street overlay improvements in the 2009 construction season under City Project 1001, approved by the City Council December 1, 2008. • It is desirable for the City to obtain the use of Municipal State Aid funding to reimburse the construction costs of this proposed street rehabilitation. • The design of Opperman Drive meets the State Aid standards for a collector roadway without on-street parking. • While on-street parking on Opperman Drive is currently prohibited, Minnesota Rules Chapter 8820 (State Aid standards) requires the submittal of a City Council resolution prohibiting parking on all State Aid designated roadways where parking lanes are not provided. ATTACHMENTS: • Resolution, page CITY OF EAGAN A RESOLUTION RELATING TO PARKING RESTRICTIONS ON Opperman Drive Trunk Highway 149 to Argenta Trail THIS RESOLUTION, passed this 3rd day of March, 2009, by the City of Eagan in Dakota County, Minnesota. The Municipal corporation shall hereinafter be called the "City", WITNESSETH: WHEREAS, the "City" has planned the street overlay improvement of Opperman Drive, from the intersection of Trunk Highway 149 to Argenta Trail in the City of Eagan, Minnesota; and WHEREAS, the "City" will be expending Municipal State Aid Funds on the planned improvement of Opperman Drive; and WHEREAS, this roadway does not provide adequate width for parking on both sides of the street; and approval of the proposed construction as a Municipal State Aid Street project must therefore be conditioned upon certain parking restrictions. NOW, THEREFORE, IT IS HEREBY RESOLVED that the "City" shall ban the parking of motor vehicles on Opperman Drive between Trunk Highway 149 and Argenta Trail at all times. DATED this 3rd day of March, 2009. Mike Maguire, Mayor ATTEST: Maria Peterson, City Clerk CERTIFICATION State of Minnesota County of Dakota City of Eagan I hereby certify that the foregoing Resolution is a true and correct copy of a Resolution presented to and adopted by the City Council of Eagan at a duly authorized meeting thereof held in the City of Eagan, Minnesota, on the 5th day of June, 2001, as disclosed by the records of said City in my possession. Maria Peterson, City Clerk GRESOLUITONS/No Parking - Opperman Drive Agenda Information Memo March 3, 2009 Eagan City Council Meeting A. PROJECT 981, RAHNCLIFF ROAD/ CLIFF LAKE ROAD/ RAHN ROAD STREET IMPROVEMENTS ACTION TO BE CONSIDERED: Approve Project 981, Rahncliff Road/ Cliff Lake Road/ Rahn Road (Street Improvements) as presented with the following condition: 1) Include the Alternate, Cliff Lake Road Median Landscape Improvements; and authorize the preparation of detailed plans and specifications that may be let within 2 years after said approval, and the acquisition of right-of-way and easements through quick-take Eminent Domain, if necessary. FACTS: • Since 1990, the City has implemented a comprehensive Pavement Management Program that provides timely pavement rehabilitation to our local streets, significantly extending their overall life expectancy. During these past nineteen years, the City has rehabilitated approximately 135 miles of local streets. • The resurfacing of Rahncliff Road/ Cliff Lake Road/ Rahn Road in southwest Eagan has been programmed for 2009 in the City's 5-Year Capital Improvement Program. The replacement of the center island landscaping is also included in this proposed improvement. • On June 3, 2008 the City Council directed staff to prepare a feasibility report considering a rehabilitation of these streets. • On February 3, 2009, the feasibility report for Project 981 was presented to the City Council and a Public Hearing was scheduled for March 3 to formally present and discuss the report with the adjacent property owners. • An informational neighborhood meeting was held on February 26 for the adjacent property owners and representatives to discuss the proposed improvements. Of the 213 total properties (3 Single-Family Residential, 178 Townhome, 28 Commercial/ Industrial, 2 City Park, 2 Public Facility) proposed to be assessed under this improvement, 1 resident representing 1 property, and 1 property owner representing 1 commercial property attended the meeting. • All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. ATTACHMENTS: • Feasibility Report, pages through 65~ • Neighborhood Meeting Minutes, page City of Eaaau Report for Rahncliff/ Cliff Lake Road/ Rahn Road Street Revitalization City Project No. 981 February 2009 r_. A City of Eaaali Mike Maguire February 26, 2009 Mayor Paul Bakken Cyndee Fields Honorable Mayor and City Council City of Eagan Gary Hansen 3830 Pilot Knob Road Meg Tilley Eagan, MN 55122 Council Members Re: Rahncliff/ Cliff Lake Road/ Rahn Road Street Revitalization Thomas Hedges City Project No. 981 City Administrator Dear Mayor and City Council: Attached is our report for the Rahncliff/ Cliff Lake Road/ Rahn Road Street Revitalization, City Project No. 981. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll, schedule, and a landscape median alternate for consideration. We would be pleased to meet Municipal Center with the City Council at your convenience to review and discuss the contents of this 3830 Pilot Knob Road report. Eagan, MN 55122-1810 Sincerely, 651.675.5000 phone 651.675.5012 fax 651.454.8535 TDD hn P. Gorden Assistant City Engineer I hereby certify that this report was prepared by Maintenance Facility me or under my direct supervision and that I am a 3501 Coachman Point duly Licensed Professional Engineer under the Eagan, MN 55122 laws of the State of Minnesota. 651.675.5300 phone 651.675.5360 fax 651.454.8535 TDD j 4 hn P. Gorden Date: 2-26---Oi Reg. No. 22813 Reviewed By: www.cityofeagan.com -4 11 Dept. o;Publi Works ( Date: c ` ~ _ G Review Date: The Lone Oak Tree The symbol of Finance Dept. Date: strength and growth in our community. 36 TABLE OF CONTENTS Page Introduction/ History 1 Scope 3 Feasibility and Recommendations 3 Street Evaluation 4 Proposed Improvements 4 Street Alternate - Median Landscape - Cliff Lake Road Easements/ Permits 7 Cost Estimate 7 7 Assessments Commercial/ Industrial Driveway Entrance Replacement Alternate - Median Landscape - Cliff Lake Road Assessment Financing Options 9 Revenue Source 9 Project Schedule 10 LIST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Appendix C Figures - 1 Location Map - 2 A/B Street/ Median Landscape Improvement/Assessment Area Map - 3 Typical Section - Street Overlay Cliff Lake Road - Median Planting Design (Alternate) j7 February 2009 Rahncliff/ Cliff Lake Road/ Rahn Road Street Revitalization Eagan, Minnesota Introduction/ History Streets - As a part of Eagan's Pavement Management Program, (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The 1.6 miles of commercial/ industrial collector and local roadways (with landscaped median on Cliff Lake Drive), in southwest Eagan is identified for the 2169 overlay and median improvements. Figure 1, located in Appendix C, illustrates the project location. The streets in this largely commercial area were constructed between 1983 and 1988. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (at 5 to 7 years, again at 12 to 14 years) with a bituminous overlay at approximately 20 years. Overlaying these roadways located within the project area, which are presently at the 20 - 25 year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement in the area. The City of Eagan's maintenance records indicate that the streets were seal coated at various times between 1986 and 2003. The Public Works maintenance program typically includes extensive patching during the summer prior to the overlay. The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration, where necessary. 1 These repairs alone will not substantially extend the life expectancy of the street pavement if not combined with the proposed bituminous overlay proposed with this project. Median Landscape - Cliff Lake Road - With the construction of Cliff Lake Road (Cliff Lake Center - City Project 529) as part of adjacent development in 1988, center medians and landscaping (trees, landscape rock) were also installed. Maintenance of these features has been the responsibility of the City. A majority of the center medians on Cliff Lake Road are landscaped with mature trees and shrubs, river rock, and a filter fabric. The large-growth landscaping consists of ash trees that are highly stressed (due to poor soil quality and a hot environment with the rock groundcover), not generally healthy, and also susceptible to tree diseases and insect infestation (ash borers) that could also shorten their life spans. The existing large-growth landscaping also contains crabapple trees that are stressed and not in good health due to the same environmental factors. The low-growth landscaping consists mainly of junipers that require a large amount of trimming so they do not interfere with vehicle traffic on Cliff Lake ti « y•. Existing Median Landscape -Cliff Lake Road Road. The existing ground cover landscaping of filter fabric and river rock is difficult to maintain consistent ground cover throughout the median, and is susceptible to substantial weed growth, resulting in large bare spots with weeds throughout. The City has received complaints from the general public regarding the poor aesthetics of these landscaped medians. 97 2 Utilities - The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer) in the project area and determined the system is in good working order and that no major repairs are necessary. Scope This project will provide resurfacing (edge mill and overlay) for approximately 1.6 miles of roadway. Included in this project is the replacement of the damaged curb and gutter, adjustments and/or replacement to sanitary/storm sewer utility castings, water gate valves, concrete entrance aprons, and street signage. Also included as an alternate for consideration is the complete replacement of existing landscaping within the center medians on Cliff Lake Road. Figures 2A/ B, located in Appendix C, illustrate the project limits. Feasibility and Recommendations The mill Et overlay project is necessary to prevent further decay of the pavement section, create a safer driving surface, increase ride ability, and add structural strength. The median landscaping alternate is necessary to improve the aesthetics of the roadway and reduce maintenance needs of the median. The mill £t overlay portion of the project is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of this street. The median landscaping alternate is cost effective by completing the improvements with the resurfacing project will be less expensive than completing the improvements as a separate project. The mill Et overlay is feasible in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. The median landscaping is feasible in that this type of improvement has been installed successfully in other center medians on Central Parkway, and Cedar Grove Parkway. This project is in accordance with the Five Year Capital Improvement Plan (2009 - 2013) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report in combination with other similar projects in the area. 3 Street Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PCI Recommended Improvement 56 - 100 Routine Maintenance/ Crack Seal/Seal Coat 36 - 55 Patch/Repair and/or Overlay r0 - 35 ~ Reconstruct - The 2008 PCI rankings for the Rahncliff/ Cliff Lake Road/ Rahn Road has an average pavement condition rating of 54 which falls in the rankings of the "Patch/Repair and/or Overlay" category. Therefore, with this rating and the age of the street, the 2169 construction season is the optimal time to construct the bituminous overlay on these streets. Proposed Improvements Pavement - The proposed street improvements are shown in Figure 3. The existing street section for these streets generally consists of 8.5" bituminous pavement ti supported by 13" gravel base, with a landscaped median on Cliff Lake Road. The existing bituminous surface will be milled adjacent to the existing curb and gutter (6'-8' wide adjacent to outside curbs and median curb) to accommodate a 11/2- inch bituminous overlay. The Paving Operations on Deerwood Drive - 2007 overlay, combined with the existing street section, will provide a street section consistent with current City standards for commercial/ industrial streets. The combination of patching and overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Bituminous overlays will show some continued frost movements and reflective cracking consistent with the underlying pavement. Routine maintenance will still need to continue under the City's Pavement Management Program. 4 Concrete curb it gutter - Damaged curb Et gutter and sidewalk will be replaced if severely cracked, spatted, or settled. Boulevard turf will be removed and replaced. While the contractor who performs the work is responsible for its establishment in the first 30 days after placement, adjacent property owners are encouraged to consistently water the new turf, where possible, to help ensure its growth. Curb & Gutter repair along Deerwood Drive - 2007 Signage - All traffic control and street identification signage within the project limits will be replaced due to diminished reflectivity, deteriorated support posts, and the signs or posts no longer meeting City and State standards. Sidewalk/ Path Pedestrian Ramps - Recent revisions to the Americans with Disabilities Act (ADA) requires jurisdictional agencies to provide detectable warnings at all existing pedestrian ramps of sidewalks and paths with public streets that are improved, including mill £t overlay improvements. The most common method of providing this detectable warning is through the installation of truncated domes a minimum of two feet in length across the width of all pedestrian ramps. This project provides for the installation of several truncated dome pedestrian ramps on the concrete sidewalk and bituminous paths within the project 4 area. Concrete Pedestrian Ramp with Truncated Dome Inset 5 Driveway Replacement - While some of the properties within the project area have concrete driveway aprons consistent with current City standards, most properties were constructed with bituminous driveway entrances ar f and are proposed to be replaced. The } entrances will be reconstructed with 7" thick concrete entrance aprons in accordance with Eagan Standard Detail 440, as shown on Figure 5. This driveway entrance replacement provides commercial entrances of adequate strength and width and is consistent with similar past projects in commercial/ industrial areas throughout the City and the other Concrete Commercial Driveway Entrance properties within the project area. Alternate - Landscape Medians - Cliff Lake Road - As an alternate for consideration, median landscape improvements are proposed, as shown on the Cliff Lake Road - Median Planting Design in Appendix C. The existing landscaping (trees, landscape rock) will be vi . F ~ f removed completely. New landscape features consistent with the adopted standards of the landscaped medians on Central Parkway and Cedar Grove Parkway will be installed. These new installations include various tree, shrub, and flower plantings, with river cobble rock and 6 4 5 "no-mow" grass to reduce long-term City maintenance, and improve the aesthetic appearance with vegetation that will thrive in the median environment. Easement/Permits All work will be in the public right-of-way. No additional easements will be necessary. A Dakota County permit will be necessary for work within Cliff Road (County Road 32) right- of-way. Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2169 construction costs and include a 5% contingency and indirect cost of 30%, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: Rahncliff/ Cliff Lake Road/ Rahn Road Edge Mill and Overlay w/ Signage $516,940 Repair Existing Concrete Curb E: Gutter/ Sidewalk......... $135,500 Concrete Entrance Replacement 76,880 Total $729,320 Alternate - Median Landscaping - Cliff Lake Road $200,160 Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Special Assessment Policy. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. City Special Assessment Policy Assessment Ratio Property City Mill and Overlay • Commercial/Industrial 100% 0 • Low-Density Residential (R1, 2, 3) 50% 50% Repair Existing Concrete Curb and Gutter 0 100% Concrete Entrance Replacement 100% 0 Alternate - Median Landscaping 100% 0 Commercial and Industrial Lots - Street Improvements All commercial and industrial tots as shown on Figures 2A/B, adjacent to the streets to be improved are proposed to be assessed. The City's Assessment Policy states that 100% of the mitt and overlay costs are assessable for collector streets, regardless of width. 7 The estimated cost per commercial/industrial property to be assessed based on the City Assessment Policy is $3,735/acre and is calculated as follows: % Commercial/ Industrial = 9,594 f.f. / 15,805 (total f.f.) = 60.7% [$516,940 (Mill Et Overlay Cost) x 100% x 60.7%] =$313,780 (Total Commercial/ Industrial Assessment) $313,780 (Commercial/ Industrial Assessment) - $3,735/acre 84.05 Acres Commercial/ Industrial Low Density Residential - Street Improvements All low-density residential equivalent properties (136.5 total, 178 townhomes = 133.5 lot equivalents, 3 single-family) as shown on Figures 2A/B, having driveway access on to the streets to be improved are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for collector streets, based on a 32 foot residential street width. The estimated cost residential single-family lot equivalent to be assessed based on the City Assessment Policy is $288 per single-family lot, $216/ townhouse unit and is calculated as follows: % Low Density Residential = 3,307 f.f. / 15,805 (total f.f.) = 20.9% [$516,940 (Mill Et Overlay Cost) x 20.9 % x 50% x 32/44] 39,300 (Total LD Assessment) $39,300 (Low Density Residential Assessment) = $288 Per Lot 136.5 Lot Equivalents Townhouse 75% of a SF Lot (0.75 x $288/ lot) = $216 / Townhouse Unit Public Facility- Street Improvements All public facility/ park properties (Rahn Park, Meadowland Park, Rahn Elementary, Assemblies of God Church) as shown on Figures 2A/B, adjacent to the streets to be improved are proposed to be assessed. The City's Assessment Policy states that 75% of the mill and overlay costs are assessable to public facilities/ parks for collector streets, based on a 44-foot street width. The estimated cost per acre to be assessed based on the City Assessment Policy is $470/ acre and is calculated as follows: % Public Facilities/ Parks Assessable = 1,381 f.f. / 15,805 (total f.f.) = 8.7% [$516,940 (Mill Et Overlay Cost) x 75% x 8.7% x 44/44] =$33,730 (Total Assessment) $33,730 (Parks/ Public Facility Assessment) - $470/ acre 71.7 Acres Parks/ Public Facility 8 11 3 Driveway Entrance Replacement ALL adjacent commercial/ industrial properties with driveways not to current City standards are proposed to be assessed the total cost of driveway entrance replacement improvements on the area of driveway installed. The total driveway improvement assessment per lot is calculated based on the individual requirements needed to replace existing bituminous entrances with concrete entrances, in accordance with current City standards. The estimated cost of driveway replacement is approximately $83 per square yard replaced. Alternate - Median Landscape Improvements - Cliff Lake Road If selected, assessments are proposed to be levied to the benefiting properties. This special assessment calls for 100% of the proposed median landscape improvement costs to be assessed to the commercial/ industrial properties with access to Cliff Lake Road, as shown on Figure 2A/B. The estimated cost per commercial/ industrial acre to be assessed is $3,780/ acre and is calculated as follows: Estimated Cost of Median Landscaping Improvements - Cliff Lake Road = $200,160 $200,160 (Median Landscaping Cost) 4 $3,780/ acre - Commercial/ Industrial 52.98 Acres Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment will be spread over five years for residential properties and ten years for commercial/ industrial properties, with the interest determined by the results of the bond sale used to finance the improvements, estimated at 6.5%. Revenue Source A summary of revenue sources is listed below: Project Property City Cost Assessment Contribution Mill and Overlay $516,940 $386,810 $130,130 (with Signage) Repair Existing Curb $135,500 -0- $135,500 Concrete Entrances $ 76,880 $ 76,880 -0- Total $729,320 $463,690 $265,630 The City's Major Street Fund will finance the estimated project deficit of $265,630 (36% of total). If selected, the alternate construction on Cliff Lake Road is proposed to be financed as shown below: Project Property City Cost Assessment Contribution Median Landscaping $ 200,160 $ 200,160 -0- Proiect Schedule Present Feasibility Report to City Council/ Order Public Hearing February 3, 2009 Informational Meeting February 26, 2009 Public Hearing March 3, 2009 Approve Plans and Specifications April, 2009 Award Contract May, 2009 Project Completion ...........................................................August, 2009 Final Cost Report .................:....................................September, 2009 Final Assessment Hearing Fall, 2009 First Payment Due with Property Tax Statement May 15, 2010 ~17 Appendix A -Street Overlay - City Project No. 981 Preliminary Cost Estimate Rahncliff/ Cliff Lake Road/ Rahn Road 1. Bituminous Street Overlay Est. Unit Estimated Item Unit Qty. Price Cost Mobilization LS 1 $7,000.00 $7,000.00 Mill Bituminous Pavement (1 1/4" depth) SY 17,216 0.50 8,600.00 Type LVWE45030B Wearing Course Mixture TON 4,500 60.00 270,000.00 Bituminous Material for Tack Coat GAL 2,420 3.10 7,502.00 Adjust Frame and Ring Casting (Manhole) EA 12 450.00 5,400.00 Adjust Manhole Casting - Riser Adjustment EA 8 195.00 1,560.00 Remove £t Replace Frame Et Ring Casting (27") EA 1 675.00 675.00 Adjust Water Valve Box EA 17 175.00 2,975.00 Repair Gate Valve Mid Section EA 1 250.00 250.00 Repair Gate Valve Top Section w/ Cover EA 1 240.00 240.00 Pavement Message Arrow (Left) - Epoxy EA 22 115.00 2,530.00 Pavement Message Arrow (Right) - Epoxy EA 6 115.00 690.00 Pvmnt Message Arrow (Rt. Turn/ Thru) - Epoxy EA 1 175.00 175.00 Pavement Message Arrow (Thru) - Epoxy EA 2 115.00 230.00 24" Solid Line Yellow - Epoxy LF 45 3.40 153.00 4" Double Solid Line Yellow - Epoxy LF 2,100 0.42 882.00 4" Solid Line White - Epoxy LF 7,125 0.22 1,567.50 8" Solid Line White - Epoxy LF 420 4.00 1,680.00 Zebra Crosswalk White - Latex SF 1,900 3.00 5,700.00 Traffic Control LS 1 2,000.00 2,000.00 NMC Loop Detector (6' x 6') EA 36 900.00 32400.00 Remove £t Replace Signage LS 1 26, 500.00 26, 500.00 Subtotal $378,710 + 5% Contingencies $18,940 Subtotal $397,650 + 30% Indirect Costs $119,290 TOTAL - STREET $516,940 II. Repair Existing Concrete Curb £t Gutter Est. Unit Estimated Item Unit Qty. Price Cost Remove Concrete Curb Et Gutter B624 LF 1,110 $5.00 $5,550.00 Remove Concrete Curb Et Gutter B618 LF 1,240 5.00 6,216.00 Remove 4" Concrete Sidewalk SF 990 1.50 1,485.00 Remove Bituminous Trail (2") SY 60 3.50 210.00 4" Concrete Walk SF 920 2.50 2,300.00 Remove Concrete Valley Gutter SY 20 12.00 240.00 Select Topsoil Borrow CY 50 27.00 1,350.00 Aggregate Base, Cl. 5 (100% Crushed) TON 20 16.00 320.00 Type LVWE45030B Wear Course - 2" Trail Patch TON 5 90.00 450.00 Type LVWE45030B Wear Course - Driveways TON 30 90.00 2,700.00 Type LVWE45030B Wear Course - Street Patch TON 90 90.00 8,100.00 Repair (Residential) Sprinkler Head EA 1 50.00 50.00 Repair Sprinkler System EA 1 160.00 160.00 Adjust Frame Et Ring Casting (CB) EA 16 250.00 4,000.00 Install 2 x 3 CB Erosion Barrier Shroud EA 4 350.00 1,400.00 Remove Et Replace Casting (Catch Basin) EA 1 515.00 515.00 4" Concrete Ped Ramp w/ Wet Cast for Truncated Dome Inset SF 1,550 5.00 7,750.00 Concrete Curb Et Gutter B618 LF 1,240 16.00 19,840.00 Concrete Curb Et Gutter B624 LF 1,110 17.00 18,870.00 Concrete Valley Gutter SY 20 45.00 900.00 Truncated Dome Detectable Warning Paver SF 330 40.00 13,216.00 Repair Residential Landscaping EA 1 215.00 215.00 Sodding, Type Lawn (Highland) SY 630 4.00 2,520.00 Compost, Grade 1 TON 70 13.50 945.00 Subtotal $99,270 + 5% Contingencies $4,960 Subtotal $104,230 + 30% Indirect Costs $31,270 TOTAL CURB $135,500 III. Concrete Entrance Replacement Est. Unit Estimated Item Unit Qty. Price Cost Remove Concrete Curb Et Gutter LF 150 $5.00 $750.00 Remove Bituminous Pavement SY 1,050 3.50 3,675.00 Remove Concrete Valley Gutter SY 275 12.00 3,300.00 Common Excavation CY 125 15.00 1,875.00 Aggregate Base, Cl. 5 (100% Crushed) TON 120 16.00 1,920.00 Type LVWE45030B Wear Course - Driveways TON 20 90.00 1,800.00 Concrete Curb Et Gutter B612 LF 70 15.00 1,050.00 7" Concrete Driveway Pavement SY 928 45.00 41,760.00 Sodding, Type Lawn (Highland) SY 30 4.00 120.00 Compost, Grade 1 TON 5 13.50 67.50 Subtotal $56,320 + 5% Contingencies $2,820 Subtotal $59,140 + 30% Indirect Costs $17,740 Total - Concrete Entrance $76,880 Total Project Cost = $729,320 Alternate - Median Landscaping - Cliff lake Road Est. Unit Estimated Item Unit Qty. Price Cost Clear Et Grub Tree EA 47 $400.00 $18,800.00 Common Excavation CY 450 20.00 9,000.00 Autumn Blaze Maple EA 14 580.00 8,120.00 Crabapple 'Madonna' EA 22 305.00 6,710.00 Dwarf Bush Honeysuckle EA 464 40.00 18, 560.00 Ruby Stella Daylily EA 756 18.30 13,835.00 Prairie Dropseed EA 512 13.75 7,040.00 "No-Mow" Lawn Mix AC 0.38 1,000.00 380.00 Planting Soil (18" Depth) CY 650 15.00 9,750.00 Shredded Hardwood Mulch (3" Depth) CY 108 35.00 3,780.00 Landscape Edger-Steel LF 150 5.50 825.00 4" Perforated Drain Tile LF 1,960 4.00 7,840.00 Traffic Control LS 1 2,000.00 2,000.00 Irrigation LS 1 40,000.00 40,000.00 Subtotal $146,640 + 5% Contingencies $7,330 Subtotal $153,970 + 30% Indirect Costs $46,190 Total - Alternate Median Landscaping $200,160 Appendix B - City Project No. 981 Preliminary Assessment Roll Rahncliff/ Cliff Lake Road/ Rahn Road Net Street D/W COMMERCIAL/ Area Rate/ Overlay D/W Rate/ D/W Total INDUSTRIAL P.I.N. (Acres) Acre Assmt SY SY Assmt. Assmt. CLIFF ROAD 2010 Cliff Road 10-31725-030-01 1.27 $3,735 $4,743 33 $83 $2,739 $7,482 2020 Cliff Road 10-31725-020-01 1.19 $3,735 4,445 $4,445 2030 Cliff Road 10-31725-040-01 4.48 $3,735 16,733 77 $83 $6,391 $23,124 2040 Cliff Road 10-31725-010-01 1.33 $3,735_ 1 4,968 $4,968 2160 Cliff Road 10-56722-010-01 0.88 $3,735 3,287 $3,287 Landscape Median RatelAcre $3,780 x 0.88 acres = $3,340 2055 Cliff Road 10-56730-010-01 10.33 $3,735 38,583 $38,583 Landscape Median Rate/Acre $3,780 x 10.33 acres = $39,050 Subtotal 19.48 $72,758 110 $9,130 $81,888 RAHNCLIFF COURT 1940 Rahncliff Court 10-62728-020-01 2.08 $3,735 $7,769 $7,769 1950 Rahncliff Court 10-62728-010-01 3.5 $3,735 13,073 $13,073 1960 Rahncliff Court 10-62727-010-02 0.87 $3,735 3,250 33 $83 $2,739 $5,988 1964 Rahncliff Court 10-62726-020-03 4.48 $3,735 16,733 89 $83 $7,387 $24,120 1975 Rahncliff Court 10-62727-010-01 2.71 $3,735 10,122 $10,122 1980 Rahncliff Court 10-62726-010-03 0.99 $3,735 3,698 $3,698 1995 Rahncliff Court 10-62726-010-01 1.15 $3,735 4,295 89 $83 $7,387 $11,682 Subtotal 15.78 $58,938 211 $17,513 $76,451 RAHNCLIFF ROAD 4630 Rahncliff Road 10-62726-020-01 1.08 $3,735 $4,034 33 $83 $2,739 $6,773 4675 Rahncliff Road 1062751-020-01 2.42 $3,735 $9,039 $9,039 Subtotal 3.5 $13,073 33 $2,739 $15,812 CLIFF LAKE ROAD 1940 Cliff Lake Road 10-17780-010-01 7.45 $3,735 $27,826 228 $83 $18,925 $46,750 Landscape Median Rate/Acre $3,780 x 7.45 acres = $28,160 1950 Cliff Lake Road 10-17781-010-01 1.19 $3,735 4,445 45 $83 $3,735 $8,180 Landscape Median Rate/ Acre $3,780 x 1. 19 acres = $4,500 1960 Cliff Lake Road 10-17780-020-01 14.84 $3,735 55,427 111 $83 $9,213 $64,640 Landscape Median Rate/ Acre $3,780 x 14.84 acres = $56,100 1965 Cliff Lake Road 10-17782-020-01 4.69 $3,735 $17,517 $17,517 Landscape Median Rate/ Acre $3,780 x 4.69 acres = $17,730 2160 Cliff Lake Road 10-17780-030-01 11.73 $3,735 43,812 190 $83 $15,770 $59,582 Landscape Median Rate/ Acre $3,780 x 11.73 acres = $44,340 Subtotal 39.90 $149,027 574 $47,642 $196,665 RAHN ROAD 4395 Rahn Road 10-17782-010-01 1.87 $3,735 $6,984 $6,984 Landscape Median Rate/ Acre $3,780 x 1.87 acres = $7,070 Subtotal 1.87 $6,984 $6,984 PIN OAK DRIVE 1.42 2005 Pin Oak Drive 10-62751-010-01 (0.71) $3,735 $2,652" $2,652* Subtotal 1.42 $2,652- $2,652* *corner lot credit for previous street assessment (Proj 781) CLIFF ROAD (Business Condos) 2160 Cliff Road 10-62725-001-02 0.35 $3,735 $1,307 $1,307 2160 Cliff Road 10-62725-002-02 0.35 $3,735 $1,307 $1,307 1996 Cliff Road 10-62725-003-02 0.35 $3,735 $1,307 $1,307 1996 Cliff Road 10-62725-004-02 0.35 $3,735 $1,307 $1,307 1988 Cliff Road 10-62725-005-02 0.35 $3,735 $1,307 $1,307 1984 Cliff Road 10-62725-006-02 0.35 $3,735 $1,307 $1,307 Subtotal 2.10 $7,844 $7,844 LOW DENSITY Lot Street Landscape RESIDENTIAL (R-1,2,3) Equiva- Overlay Median Total Townhomes P.I.N. lent Rate Assmt Assmt. Assmt. 1~5A CLIFF LAKE COURT 1840 Cliff Lake Court 10-17785-010-01 0.75 $288 $216 1842 Cliff Lake Court 10-17785-020-01 0.75 $288 $216 1844 Cliff Lake Court 10-17785-030-01 0.75 $288 $216 1846 Cliff Lake Court 10-17785-040-01 0.75 $288 $216 1848 Cliff Lake Court 10-17785-050-01 0.75 $288 $216 1850 Cliff Lake Court 10-17785-060-01 0.75 $288 $216 1852 Cliff Lake Court 10-17785-070-01 0.75 $288 $216 1854 Cliff Lake Court 10-17785-080-01 0.75 $288 $216 1856 Cliff Lake Court 10-17785-090-01 0.75 $288 $216 1858 Cliff Lake Court 10-17785-100-01 0.75 $288 $216 1860 Cliff Lake Court 10-17785-110-01 0.75 $288 $216 1862 Cliff Lake Court 10-17785-120-01 0.75 $288 $216 1847 Cliff Lake Court 10-17785-130-01 0.75 $288 $216 1849 Cliff Lake Court 10-17785-140-01 0.75 $288 $216 1857 Cliff Lake Court 10-17785-150-01 0.75 $288 $216 1855 Cliff Lake Court 10-17785-160-01 0.75 $288 $216 1859 Cliff Lake Court 10-17785-170-01 0.75 $288 $216 1861 Cliff Lake Court 10-17785-180-01 0.75 $288 $216 1865 Cliff Lake Court 10-17785-190-01 0.75 $288 $216 1863 Cliff Lake Court 10-17785-216-01 0.75 $288 $216 1851 Cliff Lake Court 10-17785-210-01 0.75 $288 $216 1853 Cliff Lake Court 10-17785-220-01 0.75 $288 $216 Subtotal 16.5 $4,752 LAKESHORE TERRACE 4491 Lakeshore Terrace 10-17785-010-02 0.75 $288 $216 4494 Lakeshore Terrace 10-17785-010-03 0.75 $288 $216 4489 Lakeshore Terrace 10-17785-020-02 0.75 $288 $216 4492 Lakeshore Terrace 10-17785-020-03 0.75 $288 $216 4487 Lakeshore Terrace 10-17785-030-02 0.75 $288 $216 4490 Lakeshore Terrace 10-17785-030-03 0.75 $288 $216 4485 Lakeshore Terrace 10-17785-040-02 0.75 $288 $216 4488 Lakeshore Terrace 10-17785-040-03 0.75 $288 $216 4475 Lakeshore Terrace 10-17785-050-02 0.75 $288 $216 4486 Lakeshore Terrace 10-17785-050-03 0.75 $288 $216 4473 Lakeshore Terrace 10-17785-060-02 0.75 $288 $216 4484 Lakeshore Terrace 10-17785-060-03 0.75 $288 $216 4471 Lakeshore Terrace 10-17785-070-02 0.75 $288 $216 4482 Lakeshore Terrace 10-17785-070-03 0.75 $288 $216 4469 Lakeshore Terrace 10-17785-080-02 0.75 $288 $216 4480 Lakeshore Terrace 10-17785-080-03 0.75 $288 $216 4478 Lakeshore Terrace 10-17785-090-03 0.75 $288 $216 4476 Lakeshore Terrace 10-17785-100-03 0.75 $288 $216 4447 Lakeshore Terrace 10-17785-110-02 0.75 $288 $216 4474 Lakeshore Terrace 10-17785-110-03 0.75 $288 $216 4445 Lakeshore Terrace 10-17785-120-02 0.75 $288 $216 4472 Lakeshore Terrace 10-17785-120-03 0.75 $288 $216 4443 Lakeshore Terrace 10-17785-130-02 0.75 $288 $216 4470 Lakeshore Terrace 10-17785-130-03 0.75 $288 $216 4441 Lakeshore Terrace 10-17785-140-02 0.75 $288 $216 4468 Lakeshore Terrace 10-17785-140-03 0.75 $288 $216 4466 Lakeshore Terrace 10-17785-150-03 0.75 $288 $216 4464 Lakeshore Terrace 10-17785-160-03 0.75 $288 $216 4462 Lakeshore Terrace 10-17785-170-03 0.75 $288 $216 4460 Lakeshore Terrace 10-17785-180-03 0.75 $288 $216 4458 Lakeshore Terrace 10-17785-190-03 0.75 $288 $216 4456 Lakeshore Terrace 10-17785-216-03 0.75 $288 $216 J-~- 4454 Lakeshore Terrace 10-17785-210-03 0.75 $288 $216 4452 Lakeshore Terrace 10-17785-220-03 0.75 $288 $216 4420 Lakeshore Terrace 10-17785-230-01 0.75 $288 $216 4450 Lakeshore Terrace 10-17785-230-03 0.75 $288 $216 4422 Lakeshore Terrace 10-17785-240-01 0.75 $288 $216 4448 Lakeshore Terrace 10-17785-240-03 0.75 $288 $216 4424 Lakeshore Terrace 10-17785-250-01 0.75 $288 $216 4446 Lakeshore Terrace 10-17785-250-03 0.75 $288 $216 4426 Lakeshore Terrace 10-17785-260-01 0.75 $288 $216 4444 Lakeshore Terrace 10-17785-260-03 0.75 $288 $216 4470 Lakeshore Terrace 10-17785-270-01 0.75 $288 $216 4428 Lakeshore Terrace 10-17785-280-01 0.75 $288 $216 4451 Lakeshore Terrace 10-17786-010-01 0.75 $288 $216 4439 Lakeshore Terrace 10-17786-010-02 0.75 $288 $216 4449 Lakeshore Terrace 10-17786-020-01 0.75 $288 $216 4437 Lakeshore Terrace 10-17786-020-02 0.75 $288 $216 Subtotal 36 $10,368 FREMONT ALCOVE 4420 Fremont Alcove 10-17790-031-02 0.75 $288 $216 $216 4418 Fremont Alcove 10-17790-032-02 0.75 $288 $216 $216 4416 Fremont Alcove 10-17790-033-02 0.75 $288 $216 $216 4414 Fremont Alcove 10-17790-034-02 0.75 $288 $216 $216 4412 Fremont Alcove 10-17790-035-02 0.75 $288 $216 $216 4410 Fremont Alcove 10-17790-036-02 0.75 $288 $216 $216 Subtotal 4.5 $1,296 $1,296 GLEN ECHO BAY 1993 Glen Echo Bay Unit 21 10-17790-021-02 0.75 $288 $216 $216 I's ~ 1995 Glen Echo Bay Unit 22 10-17790-022-02 0.75 $288 $216 $216 1989 Glen Echo Bay Unit 19 10-17790-019-02 0.75 $288 $216 $216 1997 Glen Echo Bay Unit 23 10-17790-023-02 0.75 $288 $216 $216 1991 Glen Echo Bay Unit 20 10-17790-020-02 0.75 $288 $216 $216 1999 Glen Echo Bay 10-17790-024-02 0.75 $288 $216 $216 4770 Glen Echo Bay 10-17790-007-02 0.75 $288 $216 $216 4468 Glen Echo Bay 10-17790-008-02 0.75 $288 $216 $216 4466 Glen Echo Bay Unit 9 10-17790-009-02 0.75 $288 $216 $216 4464 Glen Echo Bay Unit 10 10-17790-010-02 0.75 $288 $216 $216 4462 Glen Echo Bay 10-17790-011-02 0.75 $288 $216 $216 4460 Glen Echo Bay Unit 12 10-17790-012-02 0.75 $288 $216 $216 Subtotal 9 $2,592 $2,592 GRANT ALCOVE 1950 Grant Alcove Unit 61 10-17790-061-02 0.75 $288 $216 $216 1948 Grant Alcove Unit 62 10-17790-062-02 0.75 $288 $216 $216 1946 Grant Alcove Unit 63 10-17790-064-02 0.75 $288 $216 $216 1944 Grant Alcove 10-17790-064-02 0.75 $288 $216 $216 1942 Grant Alcove 10-17790-065-02 0.75 $288 $216 $216 1940 Grant Alcove 10-17790-066-02 0.75 $288 $216 $216 Subtotal 4.5 $1,296 $1,296 JAN ECHO TRAIL 1949 Jan Echo Trail Unit 72 10-17790-072-02 0.75 $288 $216 $216 1977 Jan Echo Trail 10-17790-043-02 0.75 $288 $216 $216 1979 Jan Echo Trail 10-17790-044-02 0.75 $288 $216 $216 1981 Jan Echo Trail 10-17790-045-02 0.75 $288 $216 $216 1917 Jan Echo Trail 10-17791-091-02 0.75 $288 $216 $216 1983 Jan Echo Trail Unit 46 10-17790-046-02 0.75 $288 $216 $216 1919 Jan Echo Trail 10-17791-092-02 0.75 $288 $216 $216 1985 Jan Echo Trail Unit 47 10-17790-047-02 0.75 $288 $216 $216 1931 Jan Echo Trail Unit 81 10-17790-081-02 0.75 $288 $216 $216 1939 Jan Echo Trail Unit 67 10-17790-067-02 0.75 $288 $216 $216 1913 Jan Echo Trail Unit 89 10-17791-089-02 0.75 $288 $216 $216 1933 Jan Echo Trail 10-17790-082-02 0.75 $288 $216 $216 1987 Jan Echo Trail Unit 48 10-17790-048-02 0.75 $288 $216 $216 1941 Jan Echo Trail 10-17790-068-02 0.75 $288 $216 $216 1935 Jan Echo Trail Unit 83 10-17790-083-02 0.75 $288 $216 $216 1915 Jan Echo Trail 10-17791-090-02 0.75 $288 $216 $216 1943 Jan Echo Trail Unit 69 10-17790-069-02 0.75 $288 $216 $216 1937 Jan Echo Trail 10-17790-084-02 0.75 $288 $216 $216 4420 Jan Echo Trail 10-17791-099-02 0.75 $288 $216 $216 1927 Jan Echo Trail Unit 79 10-17790-079-02 0.75 $288 $216 $216 1929 Jan Echo Trail Unit 80 10-17790-080-02 0.75 $288 $216 $216 4412 Jan Echo Trail Unit 103 10-17791-103-02 0.75 $288 $216 $216 1945 Jan Echo Trail Unit 70 10-17790-070-02 0.75 $288 $216 $216 4418 Jan Echo Trail 10-17791-100-02 0.75 $288 $216 $216 4410 Jan Echo Trail 10-17791-104-02 0.75 $288 $216 $216 1947 Jan Echo Trail Unit 71 10-17790-071-02 0.75 $288 $216 $216 4416 Jan Echo Trail Unit 101 10-17791-101-02 0.75 $288 $216 $216 4414 Jan Echo Trail 10-17791-102-02 0.75 $288 $216 $216 1988 Jan Echo Trail 10-17790-013-02 0.75 $288 $216 $216 1975 Jan Echo Trail 10-17790-054-02 0.75 $288 $216 $216 1990 Jan Echo Trail 10-17790-014-02 0.75 $288 $216 $216 1992 Jan Echo Trail Unit 15 10-17790-015-02 0.75 $288 $216 $216 1994 Jan Echo Trail 10-17790-016-02 0.75 $288 $216 $216 1996 Jan Echo Trail Unit 17 10-17790-017-02 0.75 $288 $216 $216 1965 Jan Echo Trail Unit 49 10-17790-049-02 0.75 $288 $216 $216 1998 Jan Echo Trail Unit 18 10-17790-018-02 0.75 $288 $216 $216 5? 1967 Jan Echo Trail Unit 50 10-17790-050-02 0.75 $288 $216 $216 1969 Jan Echo Trail 10-17790-051-02 0.75 $288 $216 $216 1971 Jan Echo Trail Unit 52 10-17790-052-02 0.75 $288 $216 $216 1973 Jan Echo Trail Unit 53 10-17790-053-02 0.75 $288 $216 $216 1986 Jan Echo Trail Unit 1 10-17790-001-02 0.75 $288 $216 $216 1984 Jan Echo Trail 10-17790-002-02 0.75 $288 $216 $216 1982 Jan Echo Trail Unit 3 10-17790-003-02 0.75 $288 $216 $216 1980 Jan Echo Trail 10-17790-004-02 0.75 $288 $216 $216 1978 Jan Echo Trail 10-17790-005-02 0.75 $288 $216 $216 1976 Jan Echo Trail Unit 6 10-17790-006-02 0.75 $288 $216 $216 Subtotal 34.5 $9,936 $9,936 NAPER BAY 4409 Naper Bay 10-17791-093-02 0.75 $288 $216 $216 4411 Naper Bay 10-17791-094-02 0.75 $288 $216 $216 4413 Naper Bay 10-17791-095-02 0.75 $288 $216 $216 4412 Naper Bay 10-17791-107-02 0.75 $288 $216 $216 4410 Naper Bay 10-17791-108-02 0.75 .$288 $216 $216 4415 Naper Bay Unit 96 10-17791-096-02 0.75 $288 $216 $216 4417 Naper Bay Unit 97 10-17791-097-02 0.75 $288 $216 $216 4419 Naper Bay Unit 98 10-17791-098-02 0.75 $288 $216 $216 Subtotal 6 $1,728 $1,728 OVERLAND CIRCLE 4409 Overland Circle 10-17790-025-02 0.75 $288 $216 $216 1988 Overland Circle 10-17790-037-02 0.75 $288 $216 $216 4413 Overland Circle Unit 26 10-17790-026-02 0.75 $288 $216 $216 4415 Overland Circle Unit 27 10-17790-027-02 0.75 $288 $216 $216 1986 Overland Circle 10-17790-038-02 0.75 $288 $216 $216 Sr 4417 Overland Circle 10-17790-028-02 0.75 $288 $216 $216 1984 Overland Circle 10-17790-039-02 0.75 $288 $216 $216 4419 Overland Circle 10-17790-029-02 0.75 $288 $216 $216 1982 Overland Circle Unit 40 10-17790-040-02 0.75 $288 $216 $216 4421 Overland Circle Unit 30 10-17790-030-02 0.75 $288 $216 $216 1980 Overland Circle Unit 41 10-17790-041-02 0.75 $288 $216 $216 1978 Overland Circle 10-17790-042-02 0.75 $288 $216 $216 1974 Overland Circle Unit 59 10-17790-059-02 0.75 $288 $216 $216 $288 $216 $216 1976 Overland Circle Unit 60 10-17790-060-02 0.75 $288 $216 $216 1966 Overland Circle 10-17790-055-02 0.75 $288 $216 $216 1968 Overland Circle 10-17790-056-02 0.75 $288 $216 $216 1970 Overland Circle Unit 57 10-17790-057-02 0.75 $288 $216 $216 1972 Overland Circle Unit 58 10-17790-058-02 0.75 $288 $216 $216 Subtotal 13.5 $3,888 $3,888 Lot Street LOW DENSITY Equiva- Overlay Total SINGLE FAMILY P.I.N. lent Rate Assmt Assmt. RAHN ROAD / SHALE LANE 2014 Shale Lane 10-16703-010-02 1 $288 $288 $288 Subtotal 1 $288 LAKESHORE TERRACE 4431 Lakeshore Terrace 10-02900-010-52 2 $288 $576 $576 Subtotal 2 $576 Low Density Properties Total 178 Townhomes/ 3 Single Family LE 136.5 Lot Street Area Rate/ Overlay Total PUBLIC FACILITY P.I.N. (Acres) Acre Assmt Assmt. RAHN WAY 2024 Rahn Way (Church) 10-62750-010-01 6.5 $470 $3,055 $3,055 SANDSTONE DRIVE 4424 Sandstone Drive (Rahn Elementary)' 10-03000-010-75 13.42 $470 6,307 $6,307 RAHN ROAD City Park 10-03000-012-76 41.58 $470 19,543 $19,543 City Park 10-02900-012-51 10.2 $470 4,794 $4,794 Public Facility Total 71.7 $33,700 $33,700 UNASSESSABLE PROPERTIES CLIFF LAKE ROAD Cliff Lake Townhomes -Pond Outlot 10-17790-010-00 SHALE LANE 1992 Shale Lane 10-48050-011-04 Subtotal TOTAL ASSESSMENT STREETS/ CONCRETE ENTRANCE APRONS = $463,690 TOTAL ASSESSMENT ALTERNATE LANDSCAPE MEDIAN = $200,160 a may, PQ i SI V R BELL RD. CI HALL \~~~EtS~P DEERWOOD A\ Z IFFLEY ROAD DIFFLEY ROAD Y I > U 1EH w m LL W SHALE LN. OQ I 9 Z = 0 Q ROAD co 0 W Z U Y O CLIFF ROAD CLIFF ROAD LL LL WALDEN HE(DHTS O PAW Z Q y Xv COVIN TO .~P Project Location ,1 O Q C 0_ U W ILI Z Z° I 0 APPLE VALLEY G:\Proiect & Contract Information 0981 Location M 9/10/07 Rahncliff / Cliff Lake Drive / Rahn Road ARE& City of Eap Street Revitalization Fig. 1 Engineering Department Location Map - Project 981 f LEGEND S ¦ ¦ Median Landscaping - Assessment Area #2014 Street Improvements - Assessment Area Median Landscape Improvements (Alternate) Concrete Entrance Apron Replacement RAHN" IMEADOWLAND PARK :ELEMENTARY 10.2 Ac ` 13.42 Ac 0 Cliff Lake Townhomes { Z 108 PROPERTIE 14.86 Ac SAKE Ro ra #1940 4r Z' 7.45 Ac x h Cliff Lake Centre\r Cliff Lake Shores r t " i I RAHN PARK 68 PROPERTIE 41.6 AC E #4395 .tam ? . 4 17.65 AC 1.87 Ac ~ 'Q ~ . ~a •r Gtr Lak ce 3rd Ce~Ke O _ ' O. G8 ' ~h r G Lek i s i U + O #4431 #1965 * - ~ • ~ ~ • 4.69 #1950 1.19 Ac ##1900 SFc~ 9TC 14.84 Ac r + 1+ NORTH Scale: 1"= 200' 40~ Rahncliff, Cliff Lake Road & Rahn Road City of Eagan Street Revitalization - City Project 981 Figure 2A Engineering Department Assessments / Street / Landscape Improvement Area LEGEND Median Landscaping - Assessment Area - - - - Street Improvements - Assessment Area Median Landscape Improvements (Alternate) Concrete Entrance Apron Replacement 47 ~ . 7~ ICJ ~'9 c~ 10.33 A U 2000 r3 1.73Aa fir- #200 0.88 A_c M CLIFF ROAD KK. - r.......~_ CLIFF ROAD _ #2040 #2020 #2010 #1984-2000 #jJ// 1.33A~ 1.19Ac~ 127 Ac' C 2.10 Ac0.~ . _ • w t ah airy 2n ? r ILL #2030 * ILL #1995 196 U 4.48 Ac , Z 1 c 3ra w 4.48Ac 5A P RAHN WAY" Cyr` #1975 ' t r E , z~dP, 2.71 Act 'f~E #463 4 ' r nR`a .1.08 ? #1960 ~~Q R Raid Pad 0.87 Ac h~cCtK Q -44 i : _ ~ ,,n• ~ . z ,a3 Pad s #4675 ~ ' #1950 t #2024 _ ~ 5 Ac } 50 Ac F 12 4 Ac 3 r , ? { 4 qy.., #2005 #1940 * ,'r + Paa f~ , 2.08 AC° * rht - at NORTH ,fro' f11r. _ ,F 40~ Rahncliff, Cliff Lake Road & Rahn Road City of Eagan Street Revitalization - City Project 981 Figure 2B Engineering Department Assessments / Street / Landscape Improvement Area 27' (F-F) 4'-16' (F-F) 27' (F-F) EXISTING ROADWAY EXISTING EXISTING ROADWAY MEDIAN EXIST. B624 CONC. CURB & GUTTER 8.5" BITUMINOUS 13" AGGREGATE BASE Existing Typical Section Cliff Lake Road 27' (F-F) 4'-16'(F-F) 27' (F-F) EXISTING ROADWAY EXISTING EXISTING ROADWAY MEDIAN EXIST. B624 CONC. CURB & GUTTER 1 1/2" TYPE 2350/2360 BITUMINOUS OVERLAY 8.5" BITUMINOUS 13" AGGREGATE BASE Proposed Typical Section Cliff Lake Road Rahncliff, Cliff Lake Road & Rahn Road Figure City of Eaaal Street Revitalization - Project 981 3 Engineering Department Typical Sections Typical Median + Rain Garden Median t Cmbapple'M;Wonrci a Honeysuckle ',i', , Antumn Blaze Mample Ii E Catmint Ruby Stella Dayli1v Autumn Blv< Maple a No- Cmbappk Honeysuckle a bL donni 8' O Prairie Dmpsecd Honeysuckle No-ntow River cobbles Ruby Stella CL 1 E~ ° y U as m Q pV Cliff Lake Rood o 2 ax U ]-S a O River cobbles Section A-A''• Section C-C' 'Ei Longitudal Section B-B' need. Longitudal Section D-D' 1 j no,cde 25 -TA ~7 rYy'y'3 rr-.~ i. w 2" r s 3 tT y a~, J Planning Principles. - Median Eagan, Minnesota Cliff Lak Road ~a SEH ~o ruu0 20 0FT Design Planting J.-S lGn9 CITY PROJECT NO 981 INFORMATIONAL NEIGHBORHOOD MEETING RAHNCLIFF/ CLIFF LAKE ROAD/ RAHN ROAD STREET REVITALIZATION THURSDAY, FEBRUARY 26, 2009 5:30 P.M. CITY HALL EAGAN ROOM Attendance: John Gorder, Assistant City Engineer, 2 property owners representing 2 properties (see attached sign-in sheet). A. Presentation of Project Details • Gorder welcomed the property owner and presented project information, including details such as construction, costs, schedule and assessments. Gorder also presented information on the proposed alternate median landscape rehabilitation on Cliff Lake Road. B. Questions/ Comments • The representative from Cub Foods discussed the need to maintain access during construction of the concrete entrance aprons. City inspection staff and contractors will coordinate with the property managers to limit time and disruption of access. Each property has multiple accesses, so while one is worked on, others are available for use. The City may also utilize high-early strength concrete to reduce the time an access is unavailable by 2 to 3 days. • Cub Foods is concerned with the flow of traffic and public safety, especially during the busy July 4 holiday period. Staff will work with the adjacent businesses to provide good traffic flow in and around the area, as much as possible. The City's contractors will be required to provide proper signage to ensure safe traffic flow during construction. The meeting adjourned at 6:00 p.m. G:Proj-Cont/ 981 /Minutes NEIGHBORHOOD MEETING Rahncliff/ Cliff Lake Road/ Rahn Road City Project 98O ~ Thursday, February 26, 2009 City of basal 5:30 p.m. NAME ADDRESS 1 . 0 tt t1 s - , ICU 1 q-40 LLI F i r - L LB 2. P AVID t (vi 31( lZ !L'M - t 1-A/ 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 67 G:\Forms\Sien-In Sheets\SIGN-IN.SHT & Iogo.doc Agenda Information Memo March 3, 2009 Eagan City Council Meeting B. PROJECT 964, YANKEE DOODLE ROAD/ YANKEE DRIVE STREET IMPROVEMENTS ACTION TO BE CONSIDERED: Approve Project 964, Yankee Doodle Road/ Yankee Drive (Street Improvements) as presented and authorize the preparation of detailed plans and specifications. FACTS: • Since 1990, the City has implemented a comprehensive Pavement Management Program that provides timely pavement rehabilitation to our local streets, significantly extending their overall life expectancy. During these past nineteen years, the City has rehabilitated approximately 135 miles of local streets. • The resurfacing of Yankee Doodle Road (west of Highway 13) and Yankee Drive in northwest Eagan has been programmed for 2009 in the City's 5-Year Capital Improvement Program. • On June 3, 2008 the City Council directed staff to prepare a feasibility report considering a rehabilitation of these streets. • On February 3, 2009, the feasibility report for Project 964 was presented to the City Council and a Public Hearing was scheduled for March 3 to formally present and discuss the report with the adjacent property owners. • An informational neighborhood meeting was held on February 26 for the adjacent property owners and representatives to discuss the proposed improvements. Of the 10 total properties (9 Commercial/ Industrial, 1 Public Facility) proposed to be assessed under this improvement, 2 property owners (Blue Cross-Blue Shield & Best Brands) representing multiple properties attended the meeting. • The Public Works Directors and Police Chiefs of Eagan and Apple Valley met separately on Feb. 26 to discuss the granting of an access easement to Eagan's Maintenance Operations yard next to the Police Firearms Training Center. The easement will be conveyed as part of an amendment to the existing Joint Powers Agreement between the 2 cities in consideration of Eagan assuming some of Apple Valley's assessment obligations. This JPA amendment will have to be approved by both City Councils prior to any contract award. • All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. ATTACHMENTS: • Feasibility Report , pages J I through • Neighborhood Meeting Minutes, page City of Eaall Report for Yankee Doodle Road/ Yankee Drive Street Revitalization City Project No. 964 February, 2009 k Yy ?t, 4 .e~ ~~r fr x";ti Yr•. City of Eaaali Mike Maguire Mayor February 26, 2009 Honorable Mayor and City Council Paul Bakken City of Eagan Cyndee Fields 3830 Pilot Knob Road Gary Hansen Eagan, MN 55122 Meg Tilley Council Members Re: Yankee Doodle Road/ Yankee Drive (West of TH 13) Street Revitalization - City Project No. 964 Thomas Hedges Dear Mayor and City Council: City Administrator Attached is our report for the Yankee Doodle Road/ Yankee Drive (West of T.H. 13) Street Revitalization, City Project No. 964. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at your convenience to Municipal Center review and discuss the contents of this report. 3830 Pilot Knob Road Eagan, MN 55122-1810 Sincerely, 651.675.5000 phone 651.675.5012 fax , ohn P. Gorder, P.E. 651.454.8535 TDD Assistant City Engineer I hereby certify that this report was prepared by me or under my direct Maintenance Facility supervision and that I am a duty Licensed 3501 Coachman Point Professional Engineer under the taws of Eagan, MN 55122 the State of Minnesota. 651.675.5300 phone 651.675.5360 fax John P. Gorder 651.454.8535 TDD Date: 2-;2& Reg. No. 22813 Reviewed By: www.cityofeagan.com 12_. Gv Dept. of Public Works Date: Z--Z _1 `09 Reviewed By: The Lone Oak Tree The symbol of Finance Dept. Date: strength and growth in our community. XI TABLE OF CONTENTS Page Introduction 1 Scope 2 Feasibility and Recommendations 3 Street Evaluation 3 Proposed Improvements 4 Easements/Permits 7 Cost Estimate 7 Assessments 7 Commercial/ Industrial Concrete Entrance Replacement Assessment Financing Options 9 Revenue Source 10 Project Schedule 10 LIST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Appendix C Figures - 1 Location Map - 2Et2A Street Improvement/Assessment Area Map - 3 Typical Section - Overlay February 2009 Street Revitalization Yankee Doodle Road! Yankee Drive (West of TH 13) Eagan, Minnesota Introduction/ History As a part of Eagan's Pavement Management Program, (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The approximately 0.7 miles of 44' wide Yankee Doodle Road (west of T.H. 13) Ft Yankee Drive are identified for street overlay improvements in 2009. The project also includes an overlay and re-alignment of the Valley Acres Police Range (VAPR) driveway at the west end of Yankee Doodle Road/ Yankee Drive. Figure 1, located in Appendix C, illustrates the project location. This portion of Yankee Doodle Road was constructed in 1970, with a curbed traffic barrier added at Terminal Drive in 1985. The portion of Yankee Doodle Road from Highway 13 to Terminal Drive was overlayed in 1994. The VAPR driveway was constructed in 1991 and Yankee Drive in 1982. Based on the data and engineering/ best management strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (at 5 to 7 years, again at 12 to 14 years) with a bituminous overlay at approximately 20 years. Overlaying the roadways within the project area, which are 17 to 38 years old, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the underlying Yankee Doodle Road/ Yankee Drive street. Limited traffic on Yankee Doodle Road (west of Terminal Drive) until about 5 years ago enabled them to remain in a satisfactory condition. Recent development by Blue Cross/ Blue Shield, along with increased use of the City's Valley Acres site has provided a more typical traffic volume for these types of streets. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of these pavements. Because of the wide range of ages in these streets, the streets were seal coated various times between 1980 and 2000. The Public Works maintenance program typically includes patching and refurbishing during the construction season two years prior to the overlay. The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the street under consideration, if necessary. These repairs alone will not substantially extend the life expectancy of the street pavement if not combined with the proposed structural bituminous overlay proposed with this project. The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer) in the project area and determined the system is in good working order and that no major repairs are necessary. Scope This project provides for resurfacing (edge mill and overlay) of approximately 0.7 miles of Yankee Doodle Road and Yankee Drive, and the overlay and re-alignment of the Valley Acres Police Range driveway. Figures 2 Et 2A, located in Appendix C, illustrates the project area. Also included in this project is the replacement of the damaged curb and gutter, adjustments and/or replacement to sanitary/storm sewer utility castings, water gate valves and street signage. Yankee Doodle Road/ Yankee Drive PAr 2 1,5 Feasibility and Recommendations This project is necessary to prevent further decay of the street pavement section, create a safer driving surface, increase ride-ability and add structural strength. This project is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of these streets. By resurfacing these streets along with other similar projects throughout the City, an economy of scale benefit will be realized. This project is feasible from an engineering standpoint in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five Year Capital Improvement Plan (2009 - 2013) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report, in conjunction with other similar projects throughout the City. Street Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: CPI , Recommended Improvement i_ 56 - 100 Routine Maintenance /Crack Seal/Seal Coat 36 - 55 i Patch/Repair and/or Overlay ! 0 35_ Reconstruct While the portion of Yankee Doodle Road between Highway 13 and Terminal Drive was overlayed in 1994, it has reached a condition that warrants this improvement with the other street segments in within this project. The 2008 PCI ranking for Yankee Doodle Road/ Yankee Drive has an average pavement condition rating of 41 which falls in the Yankee Doodle Road/ Yankee Drive Page 3 lower ranking of the "Patch/Repair and/or Overlay" category. Therefore, with rating and the age of this street, the 2009 construction season is the optimal time to construct the bituminous overlay on these streets. Proposed Improvements Pavement - The proposed street improvements are shown in Figure 3. The existing street sections consist of 3" 1 N bituminous pavement supported by 14:t a 6" to 15" gravel base and granular sub grade material. The existing bituminous surface will be milled adjacent to the existing curb and gutter (6'-8' wide) to accommodate a 11/2-inch bituminous overlay. The overlay, combined with the existing street section, will provide a street section consistent with current City standards for a commercial/ industrial street. The combination of patching and overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Bituminous overlays will show some continued frost movements and reflective cracking consistent with the underlying pavement. Routine maintenance will still need to continue under the City's Pavement Management Program. Concrete curb Ft gutter - Damaged curb and gutter will be replaced if severely cracked, spatted, or settled. It is estimated that approximately 16% of the existing concrete curb and gutter will have to be replaced. Boulevard sod will be removed and replaced by a new 2' wide roll behind each section of curb Yankee Doodle Road/ Yankee Drive Page 4 and gutter that is replaced. While the contractor who performs the work is responsible for it's establishment in the first 30 days after placement, adjacent property owners are encouraged to consistently water the new sod to help ensure its growth. Valley Acres Police Range Driveway Overlay - This driveway, approximately 600 feet long, was constructed off the northwest end of Yankee Valley Acres Doodle Road to provide access Driveway to the Valley Acres property (owned by the City of Apple Valley with use by the City of Eagan through joint powers agreement) and the City's River Valley Acres site. The driveway was constructed on the slope of the Minnesota River valley. Degradation of the driveway and adjacent slope has created safety concerns. The driveway has sufficient street section but was not intended to accommodate the heavy truck traffic now utilizing the drive as part of the activities at the City's River Valley Acres site. The mill and overlay of the driveway would provide sufficient structural strength for continued use of the River Valley Acres site by the City. Costs associated with the driveway improvements will be the responsibility of this property and allocated through the joint powers agreement between the Cities of Apple Valley and Eagan. Yankee Doodle Road/ Yankee Drive Page 5 XI, Valley Acres Police Range Driveway re-alignment - Along I Proposed Realignment with the driveway overlay, this project also provides for a re- alignment of the northwest end of the driveway where it connects to the police range parking area. The current alignment of the 1 driveway directs all traffic into the parking area for the firing range. City maintenance vehicles also use this driveway and parking area to access storage facilities just north of the firing range. When the firing range is being used by police officers, it creates access issues for the maintenance staff. The proposed re- alignment would separate the parking area from the storage area access and eliminate the need for maintenance vehicles to cross through the parking lot when in use. ti. Driveway Replacement - The I properties along this portion of Yankee Doodle Road and Yankee Drive were constructed with bituminous driveway entrances and are proposed to be replaced. The entrances will be reconstructed with 7"-thick concrete entrance aprons in accordance with Eagan Standard Detail 440. This driveway entrance replacement provides commercial entrances of adequate strength and width and is consistent with similar past projects in commercial/ industrial areas throughout the City and the other properties within the project area. Yankee Doodle Road/ Yankee Drive Page 6 17 17 Signage - All traffic control and street identification signage within the project limits will be replaced due to diminished reflectivity, deteriorated support posts, and the signs or posts no longer meeting City and State standards. Easement/Permits All work will be in the public right-of-way. No additional easements will be necessary. A permit for the minor street work on Yankee Doodle Road within Highway 13 right-of- way is required. Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2009 construction costs and include a 5% contingency and indirect cost of 30%, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: • Edge Mill and Overlay w/Signage $ 150,000 • Repair Existing Concrete Curb Ft Gutter $ 35,500 • Concrete Driveway Replacement $ 77,000 • Valley Acres Police Range Driveway $ 25,900 • VAPR Driveway Re-Alignment $113,400 Total Project Cost S401,800 Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Special Assessment Policy for a mill and overlay improvement for commercial/ industrial streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. Yankee Doodle Road/ Yankee Drive City Special Assessment Policy Assessment Ratio Property City Mill and Overlay/ Signage • Commercial/ Industrial 100% 0% • Public Facility 75% 25% Repair Existing Concrete Curb and Gutter 0% 100% Concrete Entrance Replacement 100% 0% Valley Acres Police Range Driveway 100% 0% VAPR Driveway Re-Alignment 0% 100% Street Improvements - Commercial/ Industrial - All commercial and industrial lots as shown on Figures 2 It 2A, having driveway access on to Yankee Doodle Road/ Yankee Drive within the project area are proposed to be assessed. The City's Assessment Policy states that 100% of the mill and overlay costs are assessable for commercial/ industrial streets, regardless of width. The estimated cost per acre to be assessed based on the City Assessment Policy is $1,300/ acre and is calculated as follows: % Commercial/ Industrial Assessable = 107.8 acres/ 114.6 total acres = 94% [$150,000 (Mill Et Overlay Cost) x 100% x 94%] =$141,000 (Total Commercial/ Industrial Assessment) $141,000 (Commercial/Industrial Assessment) 4 $1,300/ acre 107.8 Commercial/Industrial Acreage Street Improvements - Public Facility (Valley Acres Police Range) - The one public facility property (Lot 1, Block 1 Valley Acres Addition) as shown on Figure 2, having direct access on to the streets to be improved are proposed to be assessed, based on the amount of acreage adjacent to the streets within the project. The City's Assessment Policy states that 75% of the mill and overlay costs are assessable for public facility properties. The estimated cost per acre to be assessed based on the City Assessment Policy is $1,000 per acre and is calculated as follows: Yankee Doodle Road/ Yankee Drive Pa_%- 8 ~9 % Public Facility Assessable = 6.8 acres/ 114.6 total acres = 6% [$150,000 (Mill It Overlay Cost + Signage Cost) x 75% x 6%] = $6,750 [Total Assessment] $6,750 (Total Assessment) - $1,000/ acre 6.8 acres Public Facility Valley Acres Police Range Driveway Overlay - These improvements are proposed to be 100% assessed to the abutting property only, and paid for according to the joint powers agreement between Eagan and Apple Valley described earlier in this report. Driveway Entrance Replacement - All adjacent commercial/ industrial properties with driveways not to current City standards are proposed to be assessed the total cost of driveway entrance replacement improvements on the area of driveway installed. The total driveway improvement assessment per lot is calculated based on the individual requirements needed to replace existing bituminous entrances with concrete entrances in accordance with current City standards. The estimated cost of driveway replacement is approximately $86 S.Y. replaced. Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment will be spread over ten years with the interest determined by the results of the bond sale used to finance the improvements. The following payment schedule is an example of a $10,000 assessment with an estimated 6.5% interest for the assessed amounts: Principal Interest Cost Per Year Per Year Per Year First ear $1,000 $650 $1,650 Y Tenth $1,000 $65 $1,065 Year Yankee Doodle Road/ Yankee Drive Page 9 Revenue Source A summary of revenue sources is listed below: PROJECT PROPERTY CITY COST ASSESSMENT CONTRIBUTION Mill and Overlay $150,000 $147,750 $2,250 Repair Existing Curb $35,500 -0- $35,500 Concrete Entrances $77,000 $77,000 -0- Valley Acres Drive $25,900 $25,900 -0- VA Dwy. Re-Alignment $113,400 -0- $113,400 Totals $401,800 $250,650 $151,150 The City's Major Street Fund will finance the estimated project deficit of $151,150 (38% of the project total). Project Schedule Present Feasibility Report to City Council/ Order Public Hearing February 3, 2009 Neighborhood Meeting February 26, 2009 Public Hearing March 3, 2009 Approve Plans and Specifications April, 2009 Award Contract May, 2009 Project Completion August, 2009 Final Cost Report September, 2009 Final Assessment Hearing Fall, 2009 First Payment Due with Property Tax Statement ..................................May 15, 2010 Yankee Doodle Road/ Yankee Drive Appendix A -Street Overlay - City Project No. 964 Preliminary Cost Estimate Yankee Doodle Road / Yankee Drive / Valley Acres Police Range Driveway Part I - Project 964 Yankee Doodle Road I Yankee Drive - Bituminous Street Overlay Estimated Unit Estimated Item No. Item Unit Qtly Price Cost 2021.501 Mobilization LS 1.00 7,000.00 7,000.00 2232.501 Mill Bituminous Pavement (1 1/4" depth) SY 4,800 0.50 2,400.00 2350.501 Type LVWE45030B Wearing Course Mixture TON 1,400 60.00 84,000.00 2357.502 Bituminous Material for Tack Coat GAL 850 3.10 2,635.00 Adjust Frame and Ring Casting (Manhole) 2504.602 Adjust Manhole Casting - Riser Adjustment 2504.602 us Water Valve Box EA 1 8 175.00 1,400.00 Repair Gate Valve Mid Section Repair Gate Wive Top Section w/ over 240.00 240.00 Remove and Replace casting (Manhole 2563.601 Traffic Control Remove Replace i na e 1 4,000.00 4,000.00 2582-.502- 4" Solid Line White - Epoxy 2bU.W2 14" Double Solid Line Yellow Epoxy era Gross Walk Latex 61- 1 62b 1 3.00 1,875M Subtotal 109,909.50 (+5%) Contingencies 5,495.48 Subtotal 115,404.98 (+30%) Indirect Costs 34,621.49 Total Part I - Project 964 Yankee Doodle Road I Yankee Drive - Bituminous Street Overlay 150,026.47 Part II - Project 964 Yankee Doodle Road / Yankee Drive - Repair Existing Concrete Curb & Gutter Estimated Unit Estimated Item No. Item Unit Qty Price Cost 2104.501 Remove Concrete Curb & Gutter LF 825 5.00 4,125.00 2104.505 Remove Concrete Valley Gutter SY 15 20.00 300.00 -2105.526 Select Topsoil Borrow -2211.501 Aggregate base, G1. 5 (100% Crushed) --TON-- 15.40 30M MOMS— Type Wear Course - Street atc Repair Sprinkler Head Part II - Project 964 Yankee Doodle Road I Yankee Drive - Re air Existing Concrete Curb & Gutter - Continued Estimated Unit Estimated Item No. Item Unit Price Cost Repair Sprinkler s em Adjust Frame Ring Casting 2506.602 Install x 3 CB Erosion barrier Shroud Remove Replace Casting (Catch Basin) Concrete Curb Gutter B618 U- 825 16.00 TK-20-0 2531.604 Concrete valley Gutter 15 45.00 675.00 Repair Landscaping 2 215.00 430.00 2375-.505- Sodding, Type awr} (Highland) 2575.551 Compost, Grade 1 1 TON 40 13.50 540.00 Subtotal 25,997.05 (+5%) Contingencies 1,299.85 Subtotal 27,296.90 (+30%) Indirect Costs 8,189.07 Total Part II - Project 964 Yankee Doodle Rd. / Yankee Dr. - Repair Ex. Concrete Curb & Gutter 35,485.97 Part III - Project 964 Yankee Doodle Road / Yankee Drive - Concrete Entrance Aprons Estimated Unit Estimated Item No. Item Unit Q Price Cost 2104.501 Remove Concrete Curb u er Remove Bituminous Pavement 2104.505 Remove Concrete a e u er SY -T25-- 19.00 2,375.00 Common Excavation 25 15.00 3/b.UU --Cy- 25 27.00 bfb.ou Select Topsoil Borrow 2211.511 Aggregate base, GL. 5 o rus e Type ear Course Street Patch Type Wear Course - Driveways 22 90.00 1,980.00 2531.501 Concrete Curb u er Concrete (;urb u er E3618 15. OT 1,2UO.OU 253T.50T- 7" Concrete Driveway Pavement 2675.505 Sodding, Type Lawn (Highland) 2575.551 Compost Grade Subtotal (+5%) on in encies Subtotal (+3U%) Indirect Costs Total Part - Project Yankee Doodle Road Yankee Drive - Concrete n rance Apronsl 76,972.3b X13 Part IV - Project 964 Police Range Dwy. - Bituminous Street Overlay and Concrete Curb & Gutter Repair Estimated Unit Estimated Item No. Item Unit Q Price Cost --EF- 100 5.00 500.00 Remove Concrete Curb utter 2104.501 Remove Bituminous Pavement 2105.526 Select Topsoil borrow CY 2.5 27.00 67.50 2112.603 u ra a ExcaTaflo n-- CT- 40 15.00 600.00 Aggregate Base, GL 5 o Crushed) 2232.501 Mill Bituminous Pavement (1 1/4" depth) SY 725 0.50 362.50 2350.501 Type LVWE45030B Wearing Course Mixture TON 130 60.00 7,800.00 2350.505 Type LVWE45030B Wear Course - Street Patch TON 3 90.00 270.00 2357.502 Bituminous Material for Tack Coat GAL 70 3.10 217.00 2506.602 Install 2x3 Erosion Barrier Shroud EA 3 350.00 1,050.00 2506.602 Adjust Frame & Ring Casting (CB) EA 3 250.00 750.00 2511.515 Geotextile Fabric Type V SF 550 4.50 2,475.00 2531.501 Concrete Curb & Gutter B812 LF 100 20.00 2,000.00 2563.601 Traffic Control Sodding, e Lawn (Highland) Compost, Grade 1 --TON- 5 13.50 60.75 Subtotal 18,967.75 (+5%) Contingencies 948.39 Subtotal 19,916.14 (+30%) Indirect Costs 5,974.84 Total Part IV - Project 964 Police Range Dwy. - Bit. Street Overlay and Curb & Gutter Repair 25,890.98 Part V - Project 964 Police Range Dwy. - Bituminous Access Road Estimate Unit Estimated Item No. Item Unit Q Price Cost Clearing Grubbing 2104.501 Remove Concrete ur u er LF 65 5.00 32b.UU 'Remove Bituminous Pavement salvage Pipe ron 2105.501 Common Excavation 350 15.00 b,25u.uu Granular Borrow Common Borrow 500 10. OT - 5, 000. DO o soi Borrow Aggregate base, U. b (1 a Crushed) e LVNVV:3b )G Non-Wear Course - 2350.501 Type Wear Course(1-1/2") 125 75.OU 9,375.00 Bituminous Material for Tack Coat 253T.3UT- B812 Concrete Curb Gutter Concrete Curb Gutter 1,000 15.00 install Pipe Apron Erosion Control - Cat. 2 w w/seed(MnDot 250) 1200 4.00 Subtotal (+5%) Contingencies Subtotal (+30-/o) Indirect Costs b2-3T- Total Part - Project Yankee Doodle Rd. / Yankee Dr. - i uminous Trail Construction Appendix B - City Project No. 964 Preliminary Assessment Roll Yankee Doodle Road/ Yankee Drive Street Overlay COMMERCIAL/INDUSTRIAL P.I.N. AREA RATE/ACRE STREET OVERLAY D/W D/W D/W ASSMT TOTAL ASSMT (ACRES) ASSESSMENT S.Y. RATE/S.Y. 1771 Yankee Doodle Rd. 10-68050-111-01 1.8 $1,300.00 $2,340.00 N/A $86 $0.00 $2,340.00 3311 Terminal Drive 10-77199-010-01 3.3 $1,300.00 $4,290 N/A $86 $0 $4,290 Outlot A RiverPark Office Park 10-64425-010-00 35.9 $1,300.00 $46,670 N/A $86 $0 $46,670 1800 Yankee Doodle Rd. 10-64425-010-01 1 $1,300.00 $1,300 N/A $86 $0 $1,300 1750 Yankee Doodle Rd. 10-39901-010-01 18.8 $1,300.00 $24,440 320 $86 $27,520 $51,960 Outlot B Mardelann 10-47285-020-00 12.7 $1,300.00 $16,510 N/A $86 $0 $16,510 3385 Sibley Memorial Highway 10-00800-020-76 1.9 $1,300.00 $2,470 156 $86 $13,416 $15,886 1765 Yankee Doodle Rd. 10-13831-010-01 16.7 $1,300.00 $21,710 216 $86 $18,576 $40,286 3400 Yankee Drive 10-18200-012-01 15.7 $1,300.00 $20,410 208 $86 $17,888 $38,298 TOTALS 107.8 $140,140 900 $77,400 $217,540 PUBLIC FACILITY P.I.N. AREA RATE/ACRE STREET OVERLAY D/W D/W D/W ASSMT TOTAL ASSMT (ACRES) ASSESSMENT S.Y. RATE/S.Y. 1785 Yankee Doodle Rd. 10-81180-010-01 6.8 $1,000.00 $6,800 N/A $86 $0 $6,800 1785 Yankee Doodle Rd. 10-81180-010-01 N/A N/A VALLEY ACRES POLICE RANGE DRIVEWAY OVERLAY $25,900 Note: Assessments to the Valley Acres Police Range property (1785 Yankee Doodle Road) will be allocated to the Cities of Eagan and Apple Valley in accordance with the joint powers agreement for maintenance and use of the police range. Q o Project Location 4T F at v3 h~ 7 cv`a~ 9 Z YANKEE DOODLE RD. SILVER BELL RD. HALL C TI -HALL vl x ~ '(P/ 'CG /DEERM rD QR. Y U m IFFLEY ROAD DIFFLEY ROAD LL % p W a O +c m W s ro Y r z a CLIFF ROAD CLIFF ROAD G: Pro" t !r Contract Information 0964-Yankee Doodle Road, Plaru Locotion Plon 1/13/09 e~~ Yankee Doodle Road / Yankee Drive City of Eaaaa Neighborhood Street Revitalization Fig. 1 Engineering Department Location Map - Project 964 7 * . C@ arc t ' y 1 t. 9~~~-~ 5 t r r y . 1 ` . 4 .0 NORTH 1785'`,x` 11 "Puss ezr,r ' ~;•,'~`r.Ftr 1771 3311a~ K? a ; BES7r Rftas 765 .~r 1n ' ay F CNIT vwt 1600 7_ asNaFCF t. :f P v ' 1 ~'v I9, 3385 } b' y Asa' a R* N § ~r y r,F 74'F in s, t tR~ r t c`~RAe ~ r 'a"'k 1750 Alt, 10-64425-01000 ms ASSESSABLE AREA CONCRETE ENTRANCE CONSTRUCTION V13N9 Yankee Doodle Rd./ Yankee Drive Cit of Ea all Street Revitalization - Project 964 Fig. 2 Engineering Department Assessments / Street Improvement Area iii 178 Ill a~cr ~~,~?F . :,.o d (9771 3311 NORTH /F yW M F w h 9E f fi"" e . +$t- 6 9y9ri y 165 ? fllr /1~ S~ o, w 5,4 OVi 't om.'" / R ~ a~ ~ i ~'%-.3385. • v p-. 41- 9 750 1,~ 45 I 2~. 1 yy . ti 10-64425-010 'W ;VI ~j{e: Iii tl' k- 4 t[ q ~tX 1 ' ~:.r •'y .yam. ' .•F/,..~/' S~.r ~ V 'fit. +T+ t t L q, r sir • A` 3t~ ~ r.:r.~'~ • h. -s~,4^`° r.. 'r, sa'r'r .i 7 .ra+.:~.. ~a.^a~;y - . f_ - - - ASSESSABLE AREA CONCRETE ENTRANCE CONSTRUCTION tn3m Yankee Doodle Rd./ Yankee Drive City of Ea Street Revitalization - Project 964 Fig. 2A Engineering Department Assessments / Street Improvement Area 60' ROW 44' (F-F) 3" BITUMINOUS SURFACE EX. B618 CL. 5 AGGREGATE BASE CURB & GUTTER Existing Typical Section 60' ROW 44' (F-F) EDGE MILL (6'-8' wide) Typ. 11/2" TYPE 2350/60 BITUMINOUS OVERLAY REPLACE EX. CURB & GUTTER AS DIRECTED L BITUMINOUS TACK COAT L BITUMINOUS SURFACE CL. 5 AGGREGATE BASE Bituminous Street Overlay Proposed Typical Section G: Proj and Controct Info\YcnkeeDood1e964 \typical sections 1/13/09 City Yankee Doodle Road / Yankee Drive of l Eap Fig.3 Engineering Department Typical Sections -Project 964 CITY PROJECT NO 964 INFORMATIONAL NEIGHBORHOOD MEETING YANKEE DOODLE ROAD/ YANKEE DRIVE STREET REVITALIZATION THURSDAY, FEBRUARY 26, 2009 2:30 P.M. CITY HALL EAGAN ROOM Attendance: John Gorder, Assistant City Engineer, 2 property owners (Blue Cross-Blue Shield/ Best Brands) representing multiple properties (see attached sign-in sheet). A. Presentation of Project Details • Gorder welcomed the property owner and presented project information, including details such as construction, costs, schedule and assessments. B. Questions/ Comments • The two representatives discussed the need to maintain access during construction of the concrete entrance aprons. City inspection staff and contractors will coordinate with the property managers to limit time and disruption of access. Each property has multiple accesses, so while one is worked on, others are available for use. The City may also utilize high-early strength concrete to reduce the time an access is unavailable by 2 to 3 days. • The traffic on the west leg of the Yankee Doodle Road/ Highway 13 intersection is especially bad during the afternoon rush hour. A right-turn lane should be added. The City has scheduled a project to add the right turn lane (and modify the current signal) for 2009. The City is currently discussing the project with the MN Department of Transportation to proceed this construction season. This overlay project will be coordinated with the pending turn lane/ signal project. The meeting adjourned at 3:05 p.m. G:Proj-Cont/ 964/Minutes 9i NEIGHBORHOOD MEETING Ibb Yankee Doodle Road/ Yankee Drive City Project 964 City of Eaau Thursday2F3e0bp m 26, 2009 NAME ADDRESS 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. CT•\Fnrmc\Sinn-Tn Sheets\STGN-TN.SHT & 1oeo.doc Agenda Information Memo March 3, 2009 Eagan City Council Meeting OLD BUSINESS A. 2009/2010 CITY OF EAGAN GOALS ACTION TO BE CONSIDERED: To review and approve 2009/2010 City of Eagan Goals FACTS: • The City Council held a Goals Retreat in the evenings of January 27 and 28 at Moonshine Retreat Center for the purpose of reviewing (1) the 2007/2008 City of Eagan goals, (2) accomplishments to-date for each of the goals, and (3) memos from Department Directors summarizing City-wide issues, projects and initiatives that the Council or previous Councils have reviewed, discussed or recommended for consideration as goals in 2009/2010. • The 2008 community survey results were an important factor for the Council to consider as goals for 2009/2010 were discussed. Input and desire from the community as summarized in those goals was an important factor. • The goal statements that evolved out of the January 27 and 28 retreat were reviewed at the February 10 City Council workshop with certain modifications to improve clarification of the goal statements. • The City Council held a goals/initiative retreat on February 24 with all the Department Directors and City Administrator to discuss the goals and their implementation in greater detail. • The six new goals for 2009/2010 will be discussed in the Mayor's State of the City Address, presented in an upcoming newsletter and listed on the City's website when they are officially ratified by Council action. ATTACHMENTS: • Enclosed on page is a list of six (6) 2009/2010 goals. CITY OF EAGAN GOALS 2009 - 2010 Maintain the City's long standing fiscally prudent and responsible budgeting approach while pursuing greater levels of fiscal independence and self reliance in long term budgeting. Preserve and expand Eagan's economic vitality by adopting land use and fiscal policies that encourage maintenance and reinvestment in Eagan's residential and commercial properties. Ensure the economic competitiveness of Eagan's business and residential communities in the global marketplace by anticipating and addressing the evolving "infostructure" bandwidth, capacity and speed needs of Eagan's residents, businesses and employers. Support public and private initiatives addressing the City's changing demographics, including lifestyle needs of the aging population. Exemplify a broad-based and comprehensive commitment to environmental sustainability and energy efficiency by adopting conservation and alternative energy strategies pursuing the use of local, non-polluting, renewable, and recycled resources, while encouraging residents and businesses to do likewise. Strengthen our community through volunteerism and civic engagement in the community. AGENDA CITY OF EAGAN REGULAR MEETING OF THE ECONOMIC DEVELOPMENT AUTHORITY EAGAN MUNICIPAL CENTER March 3, 2009 A. CALL TO ORDER B. ADOPT AGENDA C. CONSENT AGENDA 1. Approve EDA Minutes D. OLD BUSINESS E. NEW BUSINESS 1. CEDAR GROVE REDEVELOPMENT DISTRICT - Consider Occupancy Extension for Schendel Family Properties F. OTHER BUSINESS G. ADJOURN Agenda Information Memo Eagan Economic Development Authority Meeting March 3, 2009 NOTICE OF CONCURRENT ACTIONS The Council acting as the Board of Commissioners of the Economic Development Authority ("EDA") may discuss and act on the agenda items for the EDA in conjunction with its actions as a Council. A. CALL TO ORDER ACTION TO BE CONSIDERED: To convene a meeting of the Economic Development Authority to run concurrent with the City Council meeting. B. ADOPT AGENDA ACTION TO BE CONSIDERED: To adopt the Agenda as presented or modified. C. CONSENT AGENDA ACTION TO BE CONSIDERED: To approve the Consent Agenda as presented or modified. • MINUTES - The minutes of the February 3, 2009 EDA meeting are enclosed on pages 17 _J~___ 9' MINUTES OF A MEETING OF THE EAGAN ECONOMIC DEVELOPMENT AUTHORITY Eagan, Minnesota February 3, 2009 A meeting of the Eagan Economic Development Authority was held on Tuesday, February 3, 2009 at the Eagan Municipal Center. Present were President Maguire, Commissioner Fields, Commissioner Bakken, Commissioner Tilley and Commissioner Hansen. Also present were Executive Director Hedges, Community Development Director Hohenstein and City Attorney Dougherty. ADOPT AGENDA Commissioner Tilley, Commissioner Bakken seconded a motion to approve the agenda as presented. Aye: 5 Nay: 0 CONSENT AGENDA Commissioner Bakken moved, Commissioner Tilley seconded a motion to approve the Consent Agenda as presented. Aye: 5 Nay: 0 1. It was recommended to approve the minutes of the January 6, 2008 EDA meeting as presented. OLD BUSINESS There were no Old Business items. NEW BUSINESS PUBLIC HEARING FOR RESOLUTION TO SUBMIT MINNESOTA INVESTMENT FUND APPLICATION FOR BIOTHERA EXPANSION Community Development Director Hohenstein discussed the proposed use of DEED Minnesota Investment Fund financing for Biothera's expansion. Steven Karel discussed the proposed expansion of Biothera. Councilmember Fields moved, Councilmember Hansen seconded a motion to close the public hearing and approve a resolution authorizing execution of a Minnesota Investment Fund Application for expansion of Biothera at 3388 Mike Collins Drive. Aye: 5 Nay: 0 ORGANIZATIONAL BUSINESS President Maguire moved, Commissioner Fields seconded a motion to appoint the following as officers for 2009. Aye: 5 Nay: 0 President: Mike Maguire Vice President: Paul Bakken Treasurer: Meg Tilley Executive Director: City Administrator Tom Hedges Secretary/Deputy Executive Director: Community Development Director Jon Hohenstein OTHER BUSINESS There were no Other Business items. ADJOURNMENT President Maguire moved, Commissioner Bakken seconded a motion to adjourn the meeting at 7:25 p.m. Date Thomas Hedges, Executive Director 99 Agenda Memo Eagan Economic Development Authority Meeting New Business March 3, 2009 1. REQUEST TO EXTEND OCCUPANCY FOR COLONIAL CARWASH AND SARA'S LAUNDRY ACTION TO BE CONSIDERED: To approve (or deny) a request to extend the term for occupancy at a specified rent level for businesses at the Colonial Carwash and Sara's Laundry in the Cedar Grove Redevelopment District. FACTS: • The City and EDA acquired the properties at 3995 and 4015 Cedarvale Drive in the Cedar Grove Redevelopment District, known as the Colonial Carwash and Sara's Laundry, on August 4, 2008. As a part of the settlement, the businesses were permitted to remain in operation through March 31, 2009. • Recently, the former owner of the properties, Jeff Schendel, contacted the City to request the opportunity to extend his occupancy on a month to month basis until the City moves forward with demolition of the property. He acknowledged that his occupancy to date has been for no cost as part of the settlement and asked what rent level the City would require if that were to happen. • While the City has included the property among those scheduled for demolition during 2009, it would be possible to phase the contract such that the Schendel properties are among the latter buildings to be torn down. Staff and the City Attorney reviewed the income approach in the seller's appraisal and proposed rent levels on that basis. • Mr. Schendel has responded that he is not prepared to pay that amount and has offered to pay a lower amount for each building instead. He has also offered to condition the extension on the condition that the buildings would be vacated on 30 days notice. • The City continues to relocate businesses and demolish buildings in the redevelopment area so it can be shovel ready for development activity as soon as the market will support it. While the subject properties are scheduled for redevelopment during 2009, they can be slated for demolition later in the year, if this action is approved. ATTACHMENTS: • Area map on page /Od • Email correspondence on pages through / V\\\ / \ 1 nr~J+~m~rrii~n~rl4wnlrm~w -SiMer, Bell: Rd= Cedar Grove Redevelopme f Area % x\ Laundry Site F d / tom: \i ` ~a' @~•, ~ / / toy j % ci ',1,, cJ``........- f; 0 • / / at ~ ~ ; \ i ~ Car Wash Sited ~ BFI I~ ~ rc, _ ~ ; • T'i p_ ~ ~yL~ z _t^\\ 0 325 650 1,300 City of Eapn Feet Cedar Grove Redevelopment Area Schendel Car Wash and Laundry Site Location /1 o Jon Hohenstein To: NorthSlope Cc: Gene VanOverbeke; Tom Hedges; Erik Slettedahl; Bauer, Robert Subject: RE: carwash/laundry Jeff, Staff is not in a position to suggest something less than your appraiser asserted as the basis of his valuation. Since you have made a specific proposal of $1,300 and $2,150 per month for the landromat and carwash respectively, we are placing the item on the EDA agenda for Tuesday evening, March 3, to request their consideration of your proposal. The Council meeting begins at 6:30 p.m. and, although the EDA agenda is at the end of the Council agenda, the meeting has relatively few other items next Tuesday, so the discussion should come up relatively early. The background we will be providing the Council will be this email correspondence, so the EDA will have the calculations and the related bases before them at that time. In the meantime, please let me know if you have any questions and I'll plan to see you on Tuesday evening. Jon Jon Hohenstein I Director of Community Development I City of Eagan p•ap City Hall 13830 Pilot Knob Road I Eagan, MN 55122 1651-675-5653 1651-675-5694 (Fax) I ihohensteinCcDcitvofeagan.com My of ~7 THIS COMMUNICATION MAY CONTAIN CONFIDENTIAL AND/OR OTHERWISE PROPRIETARY MATERIAL and is thus for use only by the intended recipient. If you received this in error, please contact the sender and delete the e-mail and its attachments from all computers. From: NorthSlope [mailto:nslope@pressenter.com] Sent: Thursday, February 19, 2009 8:25 PM To: Jon Hohenstein Subject: RE: carwash/laundry Jon, I think you would agree that these numbers outlined in our May of 2008 appraisals reflect future market potential based on market conditions at that time. They reflect a different economy and assume an ideal environment. None of which exist today, we have all had to adjust our thinking to a new economy. No one anticipated this a year ago when many of these assumptions were made. I am proposing current market rates which are inline with the times and the area, they still provide revenue for the city over and above the fixed costs for taxes. Jon, it comes down to this, the situation has changed, I'm offering to stay in operation, continue a service to the community, pay a fair rate of compensation something that I can afford. The buildings stay occupied and fully maintained and the City is compensated over and above the real estate taxes without having to incur the extra operating costs associated with owning rental property. In this environment, any source of income is better than no income. I simply cannot afford the rate you are asking and will have to walk away, I am offering a compromise that by any reasonable measure, would seem fair. Appropriate or not, this is the situation we are in. I am making an appeal for common sense and fairness, remember, this was not an action we wished upon us. We had two long time established businesses that worked despite the economic ups and downs and the decay of the area. The same business model cannot be applied and work as well today, but we can continue for the short term in this current location under the terms we offered. It's a choice of an occupied building providing some revenue or a vacant eyesore that the City must then deal with. I would like to ask that you reconsider your 1 position. At 04:48 PM 2/17/2009, you wrote: Jeff, You're correct, our appraiser did not prepare an income approach. I was referring to the appraisals that we received from your attorney. Rather than using the gofishcommercial website, the appraisals placed the rent on the Laundromat at $20/ft triple net or $2,600/month and rent on the carwash at $46.94/ft or $10,000/month. If you net out the business expenses that were included in your appraisal and add back in the $1,100/month it showed for property taxes and the rest of the estimates are correct, it comes out to $26.70/ft or $5,730/month. Our position is not intended to create undue hardship, but to reflect the information that was used in those documents to suggest the valuation of the properties. It is not an option for us to justify a purchase on one set of numbers and then re-rent the property on the basis of another set. In consideration of the additional information you provided about how you continue to carry the business expenses that were itemized in the carwash appraisal, we could consider adjusting that property rent to $5,730/month. I realize that remains substantially above what you outlined below, but it wouldn't be appropriate for us to offer less. Let us know what you decide. Thanks. Jon Jon Hohenstein I Director of Community Development I City of Eagan City Hall 13830 Pilot Knob Road I Eagan, MN 55122 1651-675-5653 1651-675-5694 (Fax) I 'hohenstein cit ofea an.com 0 THIS COMMUNICATION MAY CONTAIN CONFIDENTIAL AND/OR OTHERWISE PROPRIETARY MATERIAL and is thus for use only by the intended recipient. If you received this in error, please contact the sender and delete the e-mail and its attachments from all computers. From: NorthSlope [ mailto:nslope@pressenter.com] Sent: Monday, February 16, 2009 7:04 PM To: Jon Hohenstein Subject: RE: carwash/laundry Hi Jon, I appreciate you getting back to me, I'm simply trying to plot a course for the near term. With this current economic downturn we are in, we are dealing with a new set of circumstances. I have some questions regarding your message. For clarification, the amounts for rent stated at $2500.00 per month for the laundry and $8000.00 for the car wash, are these accurate?. If so, these are beyond our capacity to afford, if you are firm on these amounts, then we have our answer. I was expecting something more in line with lease rates in the area. You stated in your e-mail "we consulted the income approach in the acquisition appraisals. On their basis, we 2 AD would need to charge $2,500 per month for the Laundromat and $8,000 for the car wash" This I did not understand, to my knowledge, the City never did an income approach during the acquisition appraisals for either property. I reviewed both of the appraisals from BRKW and found no such information. Pages 35, 36 and 37 of both reports indicate the appraiser had no historical data for the subject properties. I was never asked and therefore, never provided financial information. Our appraisals did include an income approach and from that you can see that the net amount even with adding the real estate taxes back in would not be sufficient to cover just this proposed rent amount. Our position would be to propose a lease rate more realistic and sustainable. For 2007, we were paying $600.00/month to cover the real estate taxes for both properties, we owned the properties and bore all expenses. We no longer own the properties but we still bear all costs except taxes (insurance, building maintenance, snow removal etc). I did a search for average commercial lease rates for properties in Eagan close to our location and found the average cost to be in the range of $4 to $13 per square foot. https•//www gofishcommercial.com/Commercial-Real-Estate-For-Lease/MN/Eagan/Listings.aspx Based on 1558 sq. at the laundry and 2576 for the car wash at $10.00 per foot the laundry would be $1300.00 and the car wash $2150.00 per month. This seems a more fair and equitable way to approach this. I'd like to ask that the City reconsider the lease terms and perhaps we can agree on something that would be mutually beneficial for the short term. At 12:16 PM 2/13/2009, you wrote: Jeff, No, you didn't miss an email, I have been racing between a number of things and am trying to catch up on emails today. My apologies, again. After discussing the matter with our redevelopment team, we are still not in a position to postpone the demolition of the properties indefinitely, but it is possible that we could work with the CDA to package the 2009 demolition phases so that one or both of the buildings could be in one of the later phases. In order to do this, though, we would need to amend the occupancy agreement and begin to charge rent. Since we don't have any other basis on which to establish rent levels, we consulted the income approach in the acquisition appraisals. On their basis, we would need to charge $2,500 per month for the Laundromat and $8,000 for the car wash. Please let me know if this would serve as the basis for an extension of your occupancy for an undertermined number of months, with the 30 vacation notice you proposed. If so, I'll have the City Attorney's office prepare the Occupancy Agreement amendment to that effect. Again my apologies for the delays. I'll wait to hear from you. Jon From: NorthSlope [ mailto:nslope@pressenter.com] Sent: Thursday, February 12, 2009 3:14 PM To: Jon Hohenstein Subject: RE: carwash/laundry Hi Jon, 3 I did not hear back from you on the possibility of a temporary stay of execution for one or both of our businesses, if you tried, I apologize for missing it. If you have information, please let me know. Return e-mail or by phone 651-454-2753 Thanks, Jeff. At 05:24 PM 2/3/2009, you wrote: Jeff, I apologize for taking this long to get back to you and now I've run out of time before running out of emails. I'll get back to you with an explanation of my discussion with the redevelopment group tomorrow. Jon Jon Hohenstein I Community Development Director I City of Eagan City Hall 13830 Pilot Knob Road I Eagan, MN 55122 1(651) 675-5653 1(651) 675-5694 (Fax) hohenstein cit ofea an.com Z THIS COMMUNICATION MAY CONTAIN CONFIDENTIAL AND/OR OTHERWISE PROPRIETARY MATERIAL and is thus for use only by the intended recipient. If you received this in error, please contact the sender and delete the e-mail and its attachments from all computers. From: NorthSlope [ mailto:nslope@pressenter.com] Sent: Tuesday, February 03, 2009 10:40 AM To: Jon Hohenstein Subject: carwash/laundry Hi Jon, I wanted to follow up our phone conversation with an e-mail. This is in regards to the possibility of a lease back of our two properties after our current agreement expires. With the number of vacant and closed businesses all over the metro area, I'd rather not add to it if possible. Even though business is down, both the carwash and laundry are being used by the community. Customers tell me they really appreciate having a low cost option for these services at a time like this. The current economic cycle does not favor the start of a new business. Even in better times, the appraiser for the City used the term economically obsolete, when referring to the carwash. The cost to rebuild was no longer justified by the return on investment. That is why I am not planning on relocating. As for the laundry, here to, the cost to set up all the mechanicals necessary for operation is significant. To do so in a space that is leased, is putting too much at risk. I understand the desire of the City to have the area development ready, however, if it is at all possible to stay and lease back the buildings until the time when they are needed, that would be a big help to us. Right now, I have a job, the climate for getting a new one is not very favorable. I would appreciate it if this option could be explored and discussed, as I mentioned in our conversation, we could go with a 30 day notice to vacate to make it easier for planning purposes. I also realize any new agreement would need to include increased compensation to be more equitable for the City. 4 l to Thanks Jon, look forward to hearing from you. Sincerely, Jeff and Sarah Schendel 5 /off Agenda Information Memo Eagan Economic Development Authority Meeting March 3, 2009 F. OTHER BUSINESS There is no other business to come before the EDA at this time. G. ADJOURNMENT ACTION TO BE CONSIDERED: To adjourn the Economic Development Authority meeting.