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02/01/1990 - Advisory Parks & Recreation Commission MEMORANDUM TO: ADVISORY PARKS & RECREATION COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS & RECREATION DATE: JANUARY 29, 1990 RE: FEBRUARY 1ST COMMISSION MEETING The City Council has appointed Shawn Hunter to a new three year term, and Sandy Wensmann as a new appointee to a three year term with the Commission. John Griggs fills the one year term as an alternate. Welcome and Congratulations to our two new members, and to Shawn Hunter on his three year appointment. Before getting into the Agenda, I would like to call your attention to two enclosures in your packet. The January issue of the Park Maintenance and Grounds Management magazine features Thomas Lake as its Award Winning Shelter! Also, enclosed is the Department's new brochure information on tennis, trails and shelters. These are now available at the front counter. After the introduction of the new members and the swearing in ceremony, the first item of business for the Commission will be its organization for the new year. The packet contains two memorandums pertaining to the organization of the Commission. The first is on the roles of Commission members; the second memo pertains to the election of its officers and committee appointments. There is only one item on the Consent Agenda, which is a waiver of plat for the Robert Engstrom Companies. There are two items under Development Proposals, and staff has prepared packet items for these two development proposals. As always, the Planning Department's review of these items are contained in the back of the Commission packet. OLD BUSINESS Superintendent VonDeLinde will update the Advisory Commission on the status of the Water Quality Plan. The City Council is scheduled to meet in a workshop session on Tuesday, January 30, 1990, to review the Water Quality Management Plan Update, Storm Water Utility Update, as well as a Clean Water Partnership Grant for Schwanz Lake. FEBRUARY 1, COMMISSION MEETING PAGE TWO JANUARY 29, 1990 On the Agenda, without benefit of packet memorandum, is the landscaping policy. The City Council is also scheduled to review this issue on Tuesday evening. It will include revisions to the ordinances, as well as the proposed "draft" of the new sub-division code planting requirements. Staff will bring this to the Commission's attention to review. The third item under "Old Business" is a draft of the joint agreement between Independent School District 196 and the City for the Willmus School Park site. A cover memorandum and the draft agreement is contained within the packet. NEW BUSINESS There are two items under "New Business" on which staff has prepared packet items. These include the Water Treatment Plant - Eagan Athletic Association storage issue, and a proposal for playground equipment at Trapp Farm Park. There are two items under "Parks Development", both of which will be verbal presentations pertaining to the analysis for Blackhawk Park and an update on shelter building designs now in progress. OTHER BUSINESS AND REPORTS There are several items under "Other Business and Reports", including the "Happenings", results of the recent snowmobile meeting, discussion of the Carlson Lake Park meeting held on Monday evening, and a brief report on the Winter Week-end now being planned and programmed by the recreation staff. Also, on the agenda for "Other Business", is a discussion on community events. Commission member, John Griggs, asked that this item be placed on the agenda for general discussion purposes. If there are other items of business that you would like placed on the agenda, it would be appropriate for the Commission to discuss this under the "Other Business" category. If members are unable to attend the February 1st meeting, notification to the department would be appreciated. Resp ull5ubmitted, en Director of Parks and Recreation KV/bls i. MEMORANDUM ll..II TO: ADVISORY PARKS & RECREATION COMMISSION )CN/F+ROM: KEN VRAA, DIRECTOR OF PARKS & RECREATION DATE: JANUARY 24, 1990 RE: A.P.R.C. MEMBERS ROLE AND RESPONSIBILITIES BACKGROUND The Advisory Parks and Recreation Commission annually organizes by election of its officers and through its appointments to various standing committees. At the time of the organizational meeting, a review of the Commission members role is also analyzed as a reminder to all members of the responsibility they share for the direction of the Parks and Recreation Department. Attached to this cover memo is the Commission Members Code which has been used for a number of years by the Advisory Parks and Recreation Commission. Also, attached for the benefit of old and new members alike are two additional attachments that have been prepared for identification of responsibilities and qualifications of individuals who seek an interest in being appointed to the Advisory Commission. These items are kept on file in the Parks and Recreation Department for those who are interested in Commission appointment. These have been added to the packet as a point of information. FOR COMMISSION ACTION There is no specific action for this agenda item. However, a review of the Commission Members Code might help develop an understanding and appreciation of the responsibilities the Commission members undertake as they assume their roles on the Advisory Parks and Recreation Commission. KV/bls 3• A COMMISSION MEMBER'S CODE As a commission member, I believe that the primary purposes of a commission are to achieve effective and wise guidance of the department through group thinking and action, to raise the standards of commission membership and to improve the level of recreation and park services to the community which supports it. I realize that mine is a community trust, that I represent all the people and that I ave a duty to the community as well as to my park and recreation department I pledge myself, therefore, to cultivate an "educated heart" so that I may be sensitive to my obligations and relationships in this trusteeship. I subscribe to the code of an ethical person,remembering that ethics refers to what a person is morally obliged to do or not to do in a given situation. I believe that commission service can be an expression of democratic citizenship, signifying a willingness to accept community responsibility and the charge to preserve popular control of American public services. Respecting the dignity and worth of the individual, I shall base my relations with people on their qualities as individuals without distinction as to race or creed or color or economic or social status. I believe that a person's greatest possession as well as his greatest contribution to society, may lie in the ways in which he differs from, rather than in the ways in which we are similar. I shall accept these differences and try to build a useful relationship upon them. I uphold the principles of my organization, recognizing and assuming my responsibility as a commission member to establish and administer the best possible program and policies for my park and recreation department. I shall learn its program and objectives, give to it a fair share of my time and personal abilities, keep a community wide perspective knowing that, for sound community service, my department's work must be coordinated with the total community. I promise to be loyal to my own organization and a good neighbor to other agencies. My attitude shall be one of cooperative open-mindedness and objectivity. In carrying out my assignments, I shall be professional in realizing that it is not possible to lay down absolute rules for all situations. I shall be willing to think things through with the other commission members, weighing alternatives and exercising good judgement in choosing among them. I have faith in the fellowship of common endeavor, believing that unity is accomplished through the resolution of differences and not in their suppression. I recognize the value and the necessity of mutual understanding and teamwork between the commission and the staff in developing a good department. I realize that the functions of the commission and the staff are different but that, with common goals in focus, and with confidence in and respect for each other, methods of joint participation will not be difficult to find. T I shall try to be a good commission member: a believer, a planner, a doer, an interpreter, a prophet, a reformer, a builder, a friend, a good citizen. Desiring to contribute all that I can to the betterment of my community and its people, I willingly accept this code for commission members and will be guided by it. 5. EAGAN ADVISORY PARKS AND RECREATION COMMISSION The Advisory Parks and Recreation Commission is an appointed commission of the City Council of volunteer citizens. The purpose of the commission is to advise and make recommendations to the City Council concerning both parks and recreation issues. In addition, the commission provides input to City staff,in affect, acts as an advisory board on community interests concerning recreation and parks. ORGANIZATION: The commission consists of 7 members who are appointed by the City Council for three (3) year terms and 1 alternate who is appointed for a one (1) year term. Chairman, Vice-Chairman and Secretary are elected annually by the commission members at an "organizational meeting" in January/February. Study committees are also organized at this time. Meetings are held monthly,or at the call of the chairperson. MEMBERS ROLE: The Advisory Commission work covers a broad range of issues which must be acted upon in a timely manner. To accomplish this work, regular attendance and participation by members is essential. Occasionally, the formation of "task" or "study groups" becomes necessary to look into or work further on more complex issues. Assignment to these groups is voluntary. Because regular participation is important to the functioning of the commission, the City Council in January of 1974 passed a motion that three consecutive absences by a member may lead to replacement on the commission. If members find that commitments prohibit regular attendance or causes a period of extended absences, they should seriously consider resigning from the commission. Perhaps the most significant responsibility the members have is to keep an open mind to park issues. Listening, learning and discussion of issues are important aspects of commission work. Decision making should be based on information gathered and what can be seen as working towards the betterment of the City and parks and recreation system. Maintaining objectivity in the face of special interest groups is often difficult, but essential to a balanced approach to parks. Both long term objectives and short term benefits should be considered on all issues. The Advisory Commission acts as a group; disagreement and divergent views are expected and desirable. However, these views are not to be represented to outside organizations/committees as being representative of the views of the Advisory Commission or City. Members need to be certain that they do not express personal views and interests as that of the City or Parks and Recreation Department. P.U.D. A planned unit development, is an agreement between a City and developer/land owner to develop the land included in the agreement according to a specific criteria; including residential densities, park land, commercial area, with a proposed time frame for development. P.U.D.'s run for a period of 5 to 15 years. SYSTEMS PLAN A System Plan is a document of intensive study of the park and recreation system to determine existing deficiencies inland and type of facilities the City needs to provide its citizens. The study seeks to focus in on specific park needs, prioritize those needs based on the rest of the park system needs, as well as provide direction for the department in the development of existing and future parks. '1. RESPONSIBILITY/AUTHORITY: The commission does not have statutory powers, as do "Park Boards". It is a creation of the City Council with the responsibility of parks and recreation. The commission reviews residential development for recommendation of parks dedication; annually reviews the budget, provides input regarding programming, hears citizens requests and investigates issues for recommendation. In addition to the general responsibility of parks and recreation, the commission will perform "special" responsibilities as well. As an example, the Advisory Commission provided input and reviewed the City wide Bicycle Trails Plan, the need for a System Plan, reviewed plans for park development, and guidance in the development of the System Plan itself. STAFF: The City employs a professional administrator for the Parks and Recreation Department whose responsibility includes the day to day direction and operation of the department and is directly responsible to the City Administrator and City Council. The director prepares the operational budget, and with the staff purchases major equipment items, oversees the forestry department and park maintenance and development activities as well as give direction to the effective operation of recreational programming, etc. As the position relates to the Advisory Commission, the director prepares the commission's agenda and support information concerning agenda items. Items require commission action, informational items on parks and programs are presented by the director and communicated to the appropriate parties. The City Administrator and City Planner occasionally attend meetings of the Advisory Commission and will comment on Council directives, as well as background information pertaining to City development. FOR YOUR INFORMATION PARK DEDICATION The City has enacted an ordinance under Minnesota laws, which grants a community the authority to receive land for park purposes from residential developers. This dedication is set at 10% of the land to be available, or the amount of land is not sufficient to support a park, a cash dedication is taken. The amount of the cash dedication is based on the type of residential unit. The commission annually reviews the fees for possible adjustment. The cash collected goes into the "park site acquisition and development" fund for purchase and/or development of parks throughout the community. This dedication requirement was extended to commercial and industrial property upon recommendation and approval of the City Council effective January 1,1983. COMPREHENSIVE GUIDE PLAN Required by the Metropolitan Council, the City prepared a "Comprehensive Guide Plan" for the City. One segment of the plan includes parks. Neighborhood service areas were defined to help determine what park needs might be for each portion of the City. 8• ADVISORY PARKS AND RECREATION COMMISSION JOB DESCRIPTION/QUALIFICATIONS QUALIFICATIONS: 1. Resident of the City of Eagan 2. Willingness and dedication to commit both time and personal energy to the commission. 3. An interest in both parks and recreation issues. 4. Desire to provide a broad range of parks and recreation service to citizens of the community. 5. Interest in and knowledge of the community of Eagan. 6. Interest in recreation and parks fulfilling a vital role in the quality of life for Eagan residents. 7. Willingly seeks input from neighborhoods, organizations, and individuals. 8. Ability to maintain an objective approach to park and recreation issues. RESPONSIBILITIES: 1. Attend and participate in regular monthly meetings and special meetings. 2. Attend and participate in appointed study committees which may be required to conduct the affairs of the Advisory Commission. 3. To make recommendations concerning parks acquisition and development to council and staff. 4. To review and make recommendations concerning recreation programming. 5. Annually elect officers of the Advisory Commission. 6. Provide input into park site planning. 7. Annually reviews the department budget, providing suggestions to staff. 8. Performs fact finding tasks for City Council. REPORTS TO: 1. City Council 2. Director of Parks and Recreation PERFORMANCE AND EVALUATION: 1. Self evaluation by commission. 2. Regular attendance and participation. 3. Knowledge and satisfaction that commission is fulfilling a vital role in the community. CONDITION OF WORK: 1. 3 year terms; appointment by council. 2. No compensation; but a great deal of personal satisfaction to be offered. DUTIES OF CHAIRPERSON: 1. To preside over regularly scheduled and special commission meetings. 2. To call special meetings of the Advisory Commission when required to conduct the responsibilities of the commission. 3. To act as spokesperson for the commission. 4. With the Director of Parks and Recreation, establish a tentative agenda for monthly meetings. 5. Assign members to special study committees. 6. Advise and consult with individual members concerning their participation on the committee. DUTIES OF THE VICE-CHAIRPERSON: 1. In the absence of the chairperson, conduct meeting of the Advisory Commission. 2. To perform assigned task as might be requested from the chairperson. DUTIES OF THE DIRECTOR OF PARKS AND RECREATION TO THE ADVISORY COMMISSION: 1. To assist in the development of the agenda and prepare packet material. 2. To act as a liaison to the City Council for the recommendations made by the commission. 3. Provide direction and input to the commission concerning parks dedication and recreational programming. 4. To perform fundamental research in the study of parks and recreation issues. 5. To attend meetings of the Advisory Commission and study committees. lp . MEMORANDUM TO: ADVISORY PARKS AND RECREATION COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: JANUARY 29, 1990 RE: ORGANIZATIONAL BUSINESS At the organizational meeting of the Advisory Commission on February 1st, the Advisory Commission will elect its Chair, Vice-Chair and Secretary. The responsibility of the Chair person is to chair the Commission meetings and to represent the Advisory Commission before the City Council, should that situation occur. The Chair also works with the Director of Parks and Recreation to establish the agenda, determines the need for special Commission meetings, and with the advice and consent of the Commission members, makes appointments to Ad Hoc study committees. The Vice-Chair, in the event that the Chair is unable to attend a meeting, assumes the responsibility of the Chair. The secretary's responsibility is for correspondence of the Advisory Commission and also signs all Commission minutes. The duties of the secretary have been changed over the past few years; the department secretary now takes minutes for the meetings. Traditionally, the Director of Parks and Recreation takes the nominations for the appointments to these three positions, and distributes ballots for the election of these positions. The Advisory Commission then establishes its standing committees. In the past, the Commission has used the Recreation Committee, Development and Finance Committee, Park Naming and Water Quality Committee. The Recreation Committee meets from two to three times per year and reviews with staff recreation programming or undertakes studies that could lead to development of new recreation program offerings. The Development/Finance Committee has typically been the Commission members as a whole, with the responsibility for reviewing park sites for potential acquisition. The financial responsibilities for the committee have been very minimal over the last several years, but of primary importance when the City was involved heavily in the 1984 Parks Bond Issue. ORGANIZATIONAL BUSINESS PAGE TWO JANUARY 29, 1990 A Park Naming Committee should again be established for 1990, in that there are two currently unnamed areas that will be available for use in 1991. Staff feels it is appropriate that this committee be organized with the intentions of developing name suggestions for these areas. The Water Quality Committee was begun in 1989 to deal with the Water Quality Management Plan. Depending upon the outcome of the Council meeting and discussions relative to the Advisory Commission's involvement in environmental issues, this committee may or may not be appropriate for 1990. DATE/TIME - MEETINGS The Advisory Commission should also set day and dates for Commission meetings. Traditionally, this is the first Thursday of the month. In the calendar year 1990, two such dates should be considered for a change. Commission may want to decide whether it wishes to meet on July 5, or the following week on July 12. The 5th, being the day following the holiday, it may be inconvenient for most Commission members. The July 12th date may be more appropriate. There appears to be a conflict in March; the first Thursday is March 1st, this conflicts with the Minnesota Recreation and Park Association State Conference. Staff will be attending this conference. It would be difficult to return for the Commission meeting, but if the Commission really preferred us to do so, we could. KV/bls 1z.. AGENDA ADVISORY PARKS AND RECREATION COMMISSION EAGAN, MINNESOTA Thursday, February 1, 1990 7:00 P.M. Eagan Municipal Center A. 7:00 P.M. Regular Meeting - Eagan Municipal Center B. Call to Order and Pledge of Allegiance C. Introduction of New Members and Swearing In Ceremony D. Commission Organization: (1) Review Commission Members Responsibilities (2) Election of Chair (3) Election of Vice Chair (4) Election of Secretary (5) Committee Appointments: (a) Recreation Committee (b) Development/Finance (c) Park Naming (d) Water Quality (6) Commission Meeting Dates and Times E. Approval of Agenda F. Approval of Minutes of Regular Meeting of January 4, 1990 G. Consent Agenda (1) Waiver of Plat - Robert Engstrom Companies H. Development Proposals (1) Preliminary Plat - Joseph Connolly Addition (2) Eagan Center 5th Addition - Tri-Land Properties I. Old Business (1) Water Quality Plan Update and Discussion (2) Landscape Policy (3) Draft Joint Agreement, S.D. 196/Willmus Site '3 • J. New Business (1) Water Treatment Plat - EAA Storage Issue (2) Trapp Farm Park - Proposal for Playground K. Parks Development (1) Contract 90-1 - Analysis for Blackhawk Park (2) Shelter Buildings L. Other Business and Reports (1) Happenings (2) Results of Snowmobile Meeting (3) Carlson Lake Park Update (4) Winter Weekend (5) Community Events Discussion M. Adjournment /4,. Subject to approval MINUTES OF A REGULAR MEETING OF THE ADVISORY PARKS AND RECREATION COMMISSION EAGAN, MINNESOTA JANUARY 4, 1990 A regular meeting of the Advisory Parks and Recreation Commission was called to order at 7:00 P.M. on Thursday, January 4, 1990 with the following Commission Members present: George Kubik, Ted Billy, Michele Swanson, Sandy Masin, Shawn Hunter, Dick Carroll and Jack Johnson. Staff present included Ken Vraa, Director of Parks and Recreation; Dorothy Peterson, Recreation Supervisor II; John VonDeLinde, Parks Superintendent; Steve Sullivan, Landscape Architect/Parks Planner; Jim Sturm, City Planner; and Cherryl Mesko, Secretary. AGENDA Sandy Masin moved, Michele Swanson seconded with all members voting in favor to accept the agenda as presented. MINUTES FROM DECEMBER 7, 1989 Page 7, Paragraph 1, Line 6 should read, "Developers would no longer be Dick Carroll moved, Shawn Hunter seconded with all members voting in favor to accept the minutes of December 7, 1989 as amended. CONSENT AGENDA Shawn Hunter moved, Dick Carroll seconded with all members voting in favor to recommend to the City Council approval of the following: POPPLER HOMESTEADS NO. 2 - LAWRENCE POPPLER. That this proposal be subject to a cash parkland dedication. That this proposal be responsible for constructing a six foot concrete sidewalk along the south side of Lone Oak Road or be subject to a cash trailway dedication dependent upon the policy at final plat. BLACKHAWK ACRES 3RD ADDITION - LES DUOOS & ASSOCIATES. That this proposal be subject to a cash parkland dedication. That this proposal be subject to a cash trailway dedication subject to the enacted policy at the time of final plat. ADVISORY PARKS AND RECREATION COMMISSION MINUTES OF JANUARY 4, 1990 MEETING PAGE 2 WEST PUBLISHING Ken Vraa introduced the West Publishing issue to the Commission commenting that the background would be reviewed by Jim Sturm, City Planner and Steve Bryant, representing West Publishing would follow up with his presentation to the Commission. Jim Sturm explained that the proponent was requesting a Comprehensive Guide Plan Amendment, Planned Development Amendment, rezoning and preliminary plat of six lots and one outlot. This plat encompasses approximately 208 acres of the 425 acre Gopher Eagan Planned Development that was platted in 1976. The Gopher Eagan development provided a 17 acre parkland dedication which is now known as Wescott Station Park, therefore the current proposal has fulfilled its parkland dedication requirement. Mr. Sturm further explained that the master plan is intended to serve West Publishing's expansion needs well into the 21st century by increasing the gross development square footage from the existing approximately 1.35 million square feet to approximately 3.8 million square feet. Jim also noted that there would be a 150 foot, no-build buffer strip along Elrene Road. Access would be gained from Yankee Doodle to a private Becker Road with restricted access to Elrene. Another option may be access to Yankee Doodle which Planning is recommending. An Environmental Impact Study will need to be completed before any development can occur. It is hoped that this study will be completed by May. Steve Bryant, representing West Publishing reiterated Mr. Sturm's comment that this plan is a long range projection leading to the full development of this site sometime beyond 2000. Mr. Bryant also stated that the final approval is contingent upon the results of the EIS which was required primarily due to the size of the warehouse buildings being planned. Some of the concerns that were brought up at a neighborhood meeting were the development of Lot 5, lighting of the site, berm between the West facility and neighbors and the planned park development. Further the issue of storm water ponding was resolved based on recommendations made to West Publishing by Ken Vraa and Steve Sullivan. Steve Sullivan commented that the berm adjacent to Wescott Station Park buffers West Publishing from the park. Steve stated that neighborhood meetings have been held and scheduled regarding the planning for Wescott Station park. Mr. Bryant commented that the impression he had after the neighborhood meeting was that the residents surrounding the park would prefer the West Publishing employees not use the park and that the berm serve as a buffer. Shawn Hunter stated he felt it was important to provide access to the park for both residents of the neighborhood as well as West employees. Mr. i6. ADVISORY PARKS AND RECREATION COMMISSION MINUTES OF JANUARY 4, 1990 MEETING PAGE 3 Bryant assured the Commission that there would be sufficient open area within West's property so they didn't feel their employees would make use of Wescott Station Park. Tom Gillen, 3630 Windtree Drive, addressed the Commission noting he lived on the corner of Windtree and Elrene. He stated that the location of the access to the park was rumored to be moved from the outlot off Ridgewood to Elrene. He wanted it noted that he opposed the access from Elrene. Mr. Ken Peske, 3675 Ridgewood Drive explained that he was told this park would be a "natural" park. He has been watching the development occur in this area and if the access to the park occurs within the outlot on Ridgewood the traffic on this "quiet" street will increase drastically because all traffic wanting to get to the park would come in at this location. Mr. John McNamara, 3661 Ridgewood Drive agreed with Mr. Peske's comments. Ken Vraa explained that the issue of access to Wescott Station had not been determined as yet, but option would be shared with the neighbors at the next neighborhood meeting. All possibilities are being considered at this time with the toughest issue being that of access to the park. Mr. Rick Kinney asked if the entrance to the park had been defined. In response, Mr. Vraa again stated that options are being reviewed at this time but no decision has been made as yet. Sandy Masin expressed her concern over the comment by Mr. Bryant that West Publishing employees will not use the park. Mr. Bryant commented that the long range plan is to build the berm larger and landscape it to provide sufficient space for employees to walk on West's property if they so desire. He sees the problem of integrating industrial residents and residential residents as the main concern. Mr. Bryant also indicated that if access is gained from Elrene it will most likely bring more traffic into the park versus having the access in a more secluded location. After further discussion Dick Carroll moved to accept Comprehensive Guide Plan Amendment, Planned Development Amendment, rezoning and preliminary plat of six lots and one outlot as presented and that the proposal be responsible for the construction of an eight foot bituminous path along the east side of Elrene Road and the south side of Yankee Doodle Road or a cash trail dedication dependent upon the policy at the time of final plat. The motion was seconded by Jack Johnson with all members voting in favor. ADVISORY PARKS AND RECREATION COMMISSION MINUTES OF JANUARY 4, 1990 MEETING PAGE 4 In conclusion, Ken Vraa thanked Steve Bryant for the cooperative effort he displayed in getting the proposal issues resolved. George Kubik thanked all those attending the meeting for coming and for their input. WILLMUS PARK SITE - SCHOOL DISTRICT #196 Ken Vraa commented that page 22 of the packet shows the original concept plan for the Willmus Park Site and page 23 shows the new concept plan which ties the park into the school site. Eric Linner, representing the architect for School District 196 indicated that in laying out this school site they tried to preserve the natural beauty inherent with the property. It was determined that two soccer and two softball fields would be needed on the site. Softball field #2 was moved to accommodate an ice skating area. The hard play and soft play area would remain close to the building and a trail would tie into existing trail proposed adjacent to the site. Ken Vraa noted that the building design is consistent with that being used at Pine Ridge and that the plan is to have this school open by September, 1991. Mr. Vraa further noted that the joint development use agreement has not been completed to date but it would be similar to the one done for Woodlands School/Mueller Farm Park. The development would reflect S.D. #196 being responsible for grading and site development whereas the City would be responsible for playground installation and maintenance. George Kubik commented that this type of agreement has worked out very well in the past and looks forward to continuing this type of joint effort. Jack Johnson asked how the public would access the proposed skating rink. Mr. Vraa commented that they would need to use the trail on the south side of the site. Concerns were expressed by several Commission members regarding how much use the rink would actually get because of it's rather secluded location and expressed concerns regarding the maintenance of the ice rink. Other locations for the rink were talked about but it appeared that there were no other viable options for location because of the space constraints with this site and the facilities that needed to be provided. Mr. Jerry Bertsch, Principal on Special Assignment for School District 196 indicated that the school had worked very carefully with the architects to try to incorporate all the uses necessary for this school site and they felt the layout was the best use of space. Relocating the rink to another location would involve further grading than was anticipated. He explained that although the school would make use of the rink, it was not part of the school's programming for physical education. 1v ADVISORY PARKS AND RECREATION COMMISSION MINUTES OF JANUARY 4, 1990 MEETING PAGE 5 After further discussion, George Kubik moved, Jack Johnson seconded with all members voting in favor to recommend the approval of this park layout plan without the ice rink at this time but to leave the option open to add a rink at the original location at a later date. KETTLE PARK - SAND VOLLEYBALL COURTS Dorothy Peterson reminded the Commission of their request to review possible locations for sand volleyball courts. The recommendation was to include positive and negative impacts on the parks and surrounding neighborhoods and to consider single or double court configurations. Information regarding location with neighborhood parks was also requested. Five issues were identified as elements to be considered as the base of comparison of the parks for this use. They were: external considerations, use relationships, support facilities, site considerations and special conditions. Further sand volleyball court users were classified in three categories; leagues, reserved and casual. Page 29 of the packet shows the limitations by park at the community parks and athletic sites for this type of facility. Goat Hill, Ohmann and Thomas Lake would all have severe limitations and Blackhawk and Thomas Lake picnic areas would be impacted negatively by league play. Steve Sullivan commented that Northview Park would meet the criteria for a double court except for spatial limitations. Twenty trees would need to be relocated at this site and a survey would need to be done to identify exactly how this could be done. He further stated that Rahn Athletic meets all the criteria except for parking. A double court could be build adjacent to field 4 in the warm-up area. Another location could possibly be the Lexington/Diffley site where all criteria would be met. Finally the high school site east of field #3 would be a possibility meeting all criteria, however this would require special permission from S.D. #196. Dorothy Peterson examined the possibility of installing a court in a neighborhood park. She noted that with the exception of Bridle Ridge all other neighborhood parks have a conflict with the criteria established for this facility. Bridle Ridge has the best layout for courts in a neighborhood park. The areas of caution to be considered in providing this facility in a neighborhood park include the demand to conduct "league" play at the site. Introducing a community type activity into a neighborhood park presents potential problems for parking and compatibility to the adjacent residences and represents 1q. ADVISORY PARKS AND RECREATION COMMISSION MINUTES OF JANUARY 4, 1990 MEETING PAGE 6 a reversal of the City's desire to remove high impact community action from neighborhood parks. Secondly, priority should be given to a community park which seems the most appropriate location. Thirdly, volleyball as a neighborhood activity can be conducted in local parks by setting up a net on poles within general open play turf areas. Finally, if this is to become an "optional" park facility, equal distribution should be a park planning criteria. George Kubik thanked staff for a very comprehensive and thorough report. Shawn Hunter stated he agreed that this type of activity belongs in an athletic park, i.e. Lexington Diffley or Rahn Athletic but he wouldn't want to see one at Northview. Ted Billy suggested that Blackhawk be considered as a potential site when that park is being developed. When Sandy Masin questioned where casual users would go John VonDeLinde responded that it would most likely be a two tiered system; league play being designated at an athletic site, i.e. Rahn or Lexington/Diffley and casual play would be designated at Blackhawk and Trapp for example. Ken Vraa commented that if this double court facility were to go into a neighborhood facility first it would be used as a community facility. He suggested putting this type of activity in a community park first where it can absorb the numbers of users. Dan Smith, 2024 Vienna Lane stated that he disagreed with this explanation. He suggested that sand volleyball courts belong in neighborhood parks where people within those neighborhoods could participate. Ted Billy suggested that perhaps sand volleyball could be considered in neighborhood parks as an option. Dorothy Peterson commented that we should not preclude using these courts in neighborhood parks but that they must be placed very carefully considering the cost implications of doing so. Sandy Masin suggested that if a double court was going to be installed in 1990 that Rahn Athletic seemed to be the most viable option. Michele Swanson expressed her concern for the parking limitations at this site. After further discussion, Shawn Hunter moved to recommend the design and construction of a double sand volleyball court at Rahn Athletic with future consideration given to constructing one at the Lexington/Diffley site. George Kubik added that the updated Park System Plan should cover this facility use as well. Ted Billy amended the motion to include sand volleyball courts in the design of Blackhawk Park. Sandy Masin seconded the amended motion. The vote was six for and one against with the motion passing. 2Q . ADVISORY PARKS AND RECREATION COMMISSION MINUTES OF JANUARY 4, 1990 MEETING PAGE 7 KETTLE PARK - ICE SKATING RINK The Commission was reminded they directed Staff to review the status of skating facilities in the city, provide pertinent demographic information and consider short and long term perspectives and maintenance concerns. One of the questions for consideration is whether a 1 hockey rink per 3000 people and 1 pleasure rink per 3000 people a valid standard. Also, given the limited resources, which park site should have the next rink. Consideration needs to be given to the short and long term support facilities that might be required to continue established standards of operation and the maintenance costs implications. Dorothy Peterson explained that on page 40 of the packet the existing skating facilities and the standards for each district were outlined. Page 41 of the packet outlined the parks by Park Planning District and the Neighborhood Service Area indicating the actual skating surfaces that exist. Dorothy indicated that at the present time we do not have hard demographics on the use of pleasure rinks throughout the city. Work is being done this year to get as much of that information as possible. She was surprised to see such a concentration in the north and northwest part of the city. Steve Sullivan noted that the layout concerns for an ice rink are 5,000 to 52,000 square feet with a typical free skate area consisting of 12,000 to 17,000 square feet. Some concerns are for good pedestrian access and support facilities to enhance the skating experience. The most critical issue is that there be a flat gradient for flooding. Steve noted that there may be three possible options for skating at Kettle Park. One could be the northwest corner of the park which would need to be regraded in order to work. The cost for the regrading would be approximately $2,000. Second location could be on the softball field, but, again there would be a sloping problem. The third, and least desireable location would be skating on the pond. John VonDeLinde addressed the maintenance issue, noting that the 1990 budget does not allow for additional staff for maintenance, therefore, all work for the additional rinks that have been added will need to be covered with existing staff. He noted that at Kettle Park the 1.2% slope Steve had talked about would require berming on the south and east side of the rink and in order to flood the rink it would require more flooding than usual to provide a flat surface. The cost for doing this type of berming would be approximately $3200 per year in additional maintenance and labor. The concern for turf establishment after a rink has been installed is great. It is almost impossible to get turf to grow after a rink has been established, thus there would be additional cost in trying to re-establish turf after the skating season. Adding Kettle Park as a skating site would provide for an incremental increase in service and would be a reactionary measure. 21. ADVISORY PARKS AND RECREATION COMMISSION MINUTES OF JANUARY 4, 1990 MEETING PAGE 8 George Kubik noted that this request was received last year and given the limited resources available it would be necessary to close an existing rink in order to open a new one. Dorothy Peterson stated that consideration needs to be given to realigning skating areas and there is also a need to consider adding on a new facility if needed. Mr. Kubik added that it would be important to look at a systematic approach to adding additional rinks. Mr. Daniel Smith commented that he had cleared off the pond area and found that kids were out there skating right away. He also indicated he had checked with an attorney who explained that when the kids were on the pond they were there at their own risk and that Mr. Smith would not be held responsible for having cleared the snow away. Dick Carroll and Steve Sullivan both expressed their concern regarding the stability of the ice on this pond because of the bounce in the pond that can create unsafe ice conditions therefore were uncomfortable looking at the pond as an alternative. Shawn Hunter indicated that the addition of skating rinks should be addressed under the Master Parks Plan because of the budgetary concerns. George Kubik commented that there is a need to review usage of ice rinks each year because the use will increase at some sites and decrease at others. After further discussion, George Kubik moved, Shawn Hunter seconded with all members voting in favor to deny the short term request for a pleasure ring at Kettle Park and moved to establish a yearly review of ice rink use. DRAFT MISSION STATEMENT - NATURAL RESOURCES George Kubik provided the Commission members with a Draft Proposal for Natural Resources Mission Statement and Proposal to Amend Charter for eagan Advisory Parks and Recreation Commission. He noted that this proposal would need the coordination of other City staff before going before the City Council. John VonDeLinde suggested that the Commission have this draft ready for the Council to review at a January 30, 1990 meeting where the water quality issues will be reviewed. One of the crucial issues to be discussed is the implementation of the Water Quality Plan and the Mission Statement would tie directly into that. 22• ADVISORY PARKS AND RECREATION COMMISSION MINUTES OF JANUARY 4, 1990 MEETING PAGE 9 After further discussion, George Kubik moved to have staff formalize the Mission Statement with a recommendation to change the name to Eagan Advisory Parks, Recreation and Natural Resources Commission and the department's name to Eagan Parks, Recreation and Natural Resources Department. The motion further stated that the proposal should be prepared for the City Council to review on January 30, 1990. Dick Carroll seconded the motion with all members voting in favor. LANDSCAPE POLICY - PART 2 Steve Sullivan noted that no further information was ready for Commission review on this issue. NEIGHBORHOOD MEETINGS - CARLSON LAKE AND WESCOTT STATION PARK Steve Sullivan explained that neighborhood meetings had been scheduled for the Carlson Lake Park neighborhood on Monday, January 29, 1990 at 7:00 P.M. A neighborhood meeting for Wescott Station Park has been scheduled for Wednesday, February 7, 1990 at 7:00 P.M. Commission members are invited to attend. PROJECT STATUS MATRIX As requested by the Commission, Steve Sullivan distributed a project status matrix outlining the park projects that were completed under the bond referendum, what was left to be completed under the referendum and the status of development of all parks. HAPPENINGS John VonDeLinde explained that the video tape that Jon Oyanagi had prepared for the Commission included winter use of the parks. It covered skating lessons at WellSite Park, the new hockey rinks and skating area at Bridle Ridge Park , the snow tubing activity at Trapp Farm Park and the skating area at Slaters Acres Park. Also included was a video presentation of the maintenance required to establish and maintain the ice skating surfaces. The Commission was able to see the equipment used to establish the ice surface and the work the crews do to maintain them on a regular basis, i.e. operation of the Zamboni, sweeping of the rinks, flooding of the rinks, etc. Dick Carroll commented that this process is very well planned and carried out. Sandy Masin asked if this video could be shared with the public somehow so that they could get an idea of how much work goes into maintaining the rinks. John VonDeLinde commented that this had been done in 1987 but nothing had been done since. ADVISORY PARKS AND RECREATION COMMISSION MINUTES OF JANUARY 4, 1990 MEETING PAGE 10 WINTER WEEKEND Dorothy Peterson recapped some of the activities that would be included during the Winter Weekend of February 2, 3 and 4. Included are a snow sculpture contest, family skate, cross-country skiing, ice fishing, speed skating meet, sliding party and a snow softball tournament. Commission members are encouraged to participate in this weekend. TRAPP FARM PARK UPDATE Ken Vraa stated that a letter had been sent to Tri-Land before Christmas regarding this issue,however, no response has been received to date. PILOT KNOB PARK LIGHTING Steve Sullivan reminded the Commission of the downlighting that had been installed at the free skating area in Pilot Knob Park. The neighbors have lived with the situation for one week and it appears as though they are happy with the lighting now. Mr. Kubik commented that Mr. Kanne had called him to thank the City, and Steve in particular, for a job well done in resolving this issue. Sandy Masin asked about the January 7th snowmobile meeting. Ken Vraa commented that this was a meeting to get public input on snowmobiling in the community. At this point in time it is legal to ride snowmobiles, however, the way the ordinance reads, it makes it very difficult for people to actually ride legally within the city. Additionally, the police have had trouble enforcing this ordinance so it was felt it was necessary to review the existing ordinance at this time. With no further business to discuss, Shawn Hunter moved, Michele Swanson seconded, with all members voting in favor to adjourn the meeting. The meeting was adjourned at 10:50 P.M. SECRETARY DATE 2~ MEMORANDUM TO: ADVISORY PARKS AND RECREATION COMMISSION FROM: STEPHEN SULLIVAN, LANDSCAPE ARCHITECT/PARKS PLANNER DATE: JANUARY 25, 1990 RE: CONSENT AGENDA - FEBRUARY 1, 1990 1. WAIVER OF PLAT - ROBERT ENGSTROM COMPANIES. A Waiver of Plat in order to split Parcel 021-29 for a land conveyance located along the west side of Elrene Road the WY2 of Section 13. RECOMMENDATION: A. The additional lot as a result of the Waiver of Plat be subject to a cash parks dedication. B. The additional lot as a result of the waiver of plat be subject to a cash trailway dedication. SS:cm 0• MEMORANDUM TO: ADVISORY PARKS AND RECREATION COMMISSION FROM: STEPHEN SULLIVAN, LANDSCAPE ARCHITECT/PARKS PLANNER DATE: JANUARY 26, 1990 RE: JOSEPH CONNOLLY ADDITION WELL SITE WATER TREATMENT FACILITY REQUEST The City of Eagan is requesting the preliminary platting of two lots on 20.6 acres for a water treatment plant. The memorandum is informational and no formal action is required by the Advisory Parks and Recreation Commission. BACKGROUND The parcel is located within the northeast quadrant of Co.Rd. #31 and Co. Rd. #32. Well Site Park lies within Lot 1, Block 1. Lot 1, Block 2 is located east of Ches Mar Drive and supports a water reservoir, booster station and well. The continued growth of Eagan has necessitated the implementation of a second water treatment facility to serve the south portion of the city. The Commission may recall the redevelopment of Well Site Park and loading station with the upgrading of Co. Rd. #31. The improvements included the grading of a speed skate oval, the construction of a parking area, access road, loading pad and hammerhead turnaround. Well Site Park with the recent park shelter building improvement, provides high quality skating opportunities for users of all ages, levels and needs. DEVELOPMENT PROPOSAL The proposal locates the water treatment plant south of the parkland facilities. A small home will need to be relocated and some mature trees will be lost with the improvement. (See Figure #1) 2(p. The construction of the water treatment plant will not influence the operation of Well Site Park. The proposal indicates compatible layouts which provide no serious conflicts between the two uses. Staff's only comment in this regard is the occasional loading of water or delivery of chemicals to the facility which places straight trucks and semi trailers with park vehicular traffic. The building will be construction of brown brick with blue and terra cotta accents similar to City Hall. A garage bay will be located with access from the same road used for Well Site Park. (See Figure #2) Pedestrian access is provided to the structure from linkages connecting to existing trails on both Co. Rd. #31 and Co. Rd. #32. The landscape plan places approximately thirty (30) six foot White Pine in the green space between the skating oval and treatment facility. It appears that adequate screening will be provided. (See Figure #3) CONCLUSION The development of the proposed water treatment plant is compatible with the operations of Well Site Park. The building form, layout, materials palette and landscaping will be functionally and visually compatible to the park use. The cooperative efforts between the Engineering and Parks and Recreation Departments will provide a joint use site which compliments a host of the public's needs. SS:cm - W Lr. lot % H _ / s•. a W 3- , Footto W i 111 \ + IIItfI 13 \i 3 - III ~ _1~` *,1.111 IIII I ~ t. ~Q8 { / •~-~~~i,; ~l :111 i!i ~ o` I •y~• ' - /II ! I' `1 III W _ 00'ON ).fCI •05 - •d I 1 1 ~ III J It i jam/ r I i'+ I` l~' SkEl' t 11 I , T.. ' ' e I i I II F 'N I Ll- :7 31, 3... t •b I j ~1 i.• - i i 1 n s ~y- d1O)IVO i '+a I I Y f Q r t EAGAN WATER TREATMENT PLANT-VIEW FROM NORTHEAST f Rose`O° Mderllk & MoitC.7 Nua1DEK 995CD 1lI3'90 \ Associates Engineer t Archhectt St. Paul. MWrnewta FIGURE 2 t; ; L+L 1F; K Aw Alk ; " .1 it "'Iy 4 wHire PINS 1 7th,. PIN OAR o MYALf t. %r TT ~p O' f 50610" IVY O Y , IECNNV ARVORVITAf PLANT SCHEDULE . WHITE NEIOLANO A S .I~.~r{ ROsf M J SO[ANKAL MAWS RUSSIAN Ol1V! NVY. COMMON MAW SUS 111! COMWIfff REO SPLENDOR CRAB SEA GREEN JUNMER CfEES: - ~OP £LA[AGNUS AUGUSf1/OLIA Y CAFset N~,SrCN[O race-fONN ..I n 14 RUSSIA" OLIW S/lCMIEM MAIDS •NLO f/LLNOOR' Y CAL. Ea0 O[NSE N'ErCNEO tHCIW VS 1 iR RED SPL[NOOR CAAEAPn.! nyut Sr RO4US 11' NGr. Rao IRif I ) , FILTER ' _ ~s 00 NE mom • ' %M114 trNOEYf 1' Ncr. E/E ,A.r a uLwwrxA / BUILDING rNlr! %M aaMN a.c•rLN - Olrr J _ _,_w Ia S. NGT.'Ea4 WWI [ rJ rP- ~ %NUS 5 PIlit N /AIUETAR L• CAE.. 4a4 MAr~ N j M a.•fr0 •00014 OUE NCUt _ MLA 10M•M M nNOAN RED SPLENDOR CRAG I - T CNINEMMS •w GNLIM• Is' f/R. BIPLANE 1' O.C. L:J - • • EEE IOI P(SUS S[ TECHNV LASORVITAE A CRIER IuN1555 ANNUALS SEA GREEN JUNIPER aN NUSA 'rlxr[ U[IWLA110 Is• MGT, E(E GAAOS NO. I, _ • -•1 MY _ J•---„ SHIER "[~ONAN0 NANO/ ROSE M S16N REO SPLENDOR CRAG -A,- _ r Iaa INDIA •HCM[NTALN •T[CNN1• IIGr. EN wICN[O 104 SI•L, COIOa ~I- 1EC11N1 AIIMAVITA[ a fINSURI: PLANT U.C. + Y • - O •NOerns a N= e(Rf 1 PIN OAR a INIS SIR RICA 'CAESAR'S (RO-9- 1 'Q'E' rorot t/wq IM C.C. 1•H CAESARS EA0111n ISIS 7 1 PAN 1...1-112401 fA1GUi/IDAfA 1 nf. f NAG[ IM O.C. H - - Y Sr 1N IV! CLIFF ROAD au ro Mr•w P I• 'S , ,N (NORTH 0 sanders Bonestroo EAGAN WATER TREATMENT PLANT - SITE AND PLANTING PLAN and Rosene associates, Anderiik 8 inc. Associates L[REICAPR AICMIKIR ErNN0ee11 & A,C%Iletlt SL PIMA WRI SNta SI. P.vMI• M.0 5101.5 • FIGURE 3 MEMORANDUM TO: ADVISORY PARKS AND RECREATION COMMISSION FROM: STEPHEN SULLIVAN, LANDSCAPE ARCHITECT/PARKS PLANNER DATE: JANUARY 26, 1990 RE: EAGAN CENTER 5TH ADDITION REQUEST The proposal requests the preliminary plat of two lots and eight outlots on approximately 45 acres. BACKGROUND The parcel is a part of the Lexington South Planned Development. The parcel is located in the southeast quadrant of Co. Rd. #30 and Co. Rd. #43. The property is zoned Planned Development/Community Shopping Center. This past fall the Lexington South Planned Development was amended to allow recreational uses for an ice arena and Y.M.C.A. The Advisory Parks and Recreation Commission reviewed the proposal at that time via an informational memorandum which outlined these proposed facilities. The proposal is currently requesting Tax Increment Financing for this project. The T.I.F. request is to be reviewed by the City Council on February 5, 1990. As mentioned, the proposal is to plat two lots and eight outlots. A 95,000 square foot retail mall and theatre is located within Lot 2, Block 1. The proposed ice arena is located in Lot 1, Block 1. The eight outlots located adjacent to the Co. Rd. #30 and Co. Rd. #43 are slated for a mixture of land uses, i.e. auto service center, car wash, fast food, gas station. (See Figure #1) The proponent as required for preliminary plat, has submitted conceptual and preliminary type plans which offer minimal detail for staff's review at this time. The proponent will be responsible for providing detailed plans for evaluation prior to the final plat. 3 ISSUES The Commission will need to evaluate and make recommendations regarding the following issues: 1. What is the parks dedication obligation? 2. What is the trail dedication obligation? 3. What are the pedestrian circulation needs? 4. What is the water quality requirement? 5. Does the proposal meet the landscape policy requirement? Issue #1: What is the parks dedication obligation? The parcel is within the Lexington South Planned Development and is subject to a park dedication according to the previously negotiated agreement for parks dedication. This should be cash. Issue #2: What is the trail dedication obligation? The proposal will be subject to fulfilling the trail dedication obligation according to the adopted policy. The Comprehensive Trails System Plan indicated the need for a bituminous path along Co. Rd. #43 and #30. Also, a sidewalk is proposed along Lexington Pointe Parkway. Issue #3: What are the pedestrian circulation needs? The proposed land uses within the P.D. parcel are high pedestrian generators. The proximity of the adjacent residential land use also promotes pedestrian circulation to the commercial shopping center and recreational facilities. The Comprehensive Trails System Plan indicates major pedestrian corridors along Co. Rd. #30 and #43. Similar to the Town Centre Planned Development, staff recommends an internal trail system which provides safe and efficient pedestrian circulation to/from the primary pedestrian oriented land uses which connect to the adjacent public trail system. Based on this pedestrian need staff and Cindy Gray, a transportation planner for S.E.H. Engineering, has provided a graphic which depicts recommended interior sidewalk locations to accommodate pedestrian needs. (See Figure #2). These sidewalks go beyond the intent and obligation of the trails dedication policy. The sidewalk proposed are not included in the Comprehensive Trails System Plan and are also located on private property. Staff recommendations are based on the developer's responsibilities in providing safe and efficient pedestrian circulation 3Z within this development. The proposal will be subject to providing a north/south bituminous pathway from Daniel Drive to Lexington Pointe Parkway. This requirement is a previous condition of the Planned Development and therefore not influenced by the current trails dedication policy. 4. What is the water quality requirement? The proposed development is located within Watershed District J. The main water resource concern is the impact this development will have on the downstream water quality of McCarthy Lake and Fish Lake. At the time of the preparation of this report, a detailed water quality analysis of the storm water runoff had not been completed. The development is required to limit the nutrient loading to the downstream water bodies to pre-development levels. Staff will be reviewing the study prior to final platting. S. Does the proposal meet the Landscape Policy requirement? The concept landscape plan indicates parameter landscaping to screen all parking lots. The bituminous areas locate plant material in each parking lot island. It appears the proposal does not meet the 5% impervious surface requirement within the parking area. Staff has discussed the importance of a strong landscaping plan with the Planning Department. The proponent will be providing a detailed landscape plan prior to final plat. FOR COMMISSION ACTION The Commission may consider the following recommendations: 1. The proposal be subject to parks dedication according to the Lexington South Planned Development Agreement. 2. The proposal be subject to a cash trail dedication. 3. The developer install sidewalks within the development according to Figure #2 of this memorandum. 4. The proponent install an 8 foot bituminous path from Daniel Drive to Lexington Pointe Parkway. 5. The proposal comply with water quality requirements. 6. The proposal comply with landscape policy requirements. 3~. rrn.,nror.ara•.r q{iiA1Y / pl~t7 / fYGZNI~ N31.N37 NV9V3 L1- T . •w• ¦ '>p ol.. ,-w, . y0J NV14 3115 '1V R1 d39No , • .•N.. a, 1 •iil+! 111 ,t? Y C.~ I n _ n I £~pr t i t I0 i d~lYYd~NYM 11~. I • O ~3 y: ~lT r~ I.yN'M •.M. •••••OjO••••"'"` N3LN37 NV91V3 C il[i11I1/ / iYi7NON+l / CYM7NMK - ;..1.\ \ • IIN\..~ ?!0A NYU 3115 -1VflJ J37NO 7 -=v " ~s. '~«a~ ••~w 1„o lot 9- -AIL. f ----fl 3 c,~---1) ~l •I I - V 1' n 1L I L L i { d AI p di IIBII~ y_~ s..NMr~wN.. v~ a M ~••t • 4 I ) I I . - NMHN~' 's 3y' ti. A' _ w.' •'TR'^ r^I •Y'~'Sl:.y d• p f ...r e..,..p .._..gr R"! • r • i •.Y a ( • 7 • N w w.; .4 #*off Ooo*6 boot boo 46o ho 41 • r V • ~ 1+AC ~ • o e of Tfr f r f f • • -.mac'. f ? -06 ~ f f ! ~ *f MN••••••MM•AN~~ ; i •MMM+•w•MNM•~M•NMN..•.r• • • • ~w x r } ' ' r boo -ooze 1,1 !ra Y, s ~~w 4 , • L- , MEMORANDUM TO: ADVISORY PARKS & RECREATION COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS & RECREATION DATE: FEBRUARY 1, 1990 RE: DRAFT AGREEMENT - SCHOOL DISTRICT 196 - WILLMUS SCHOOI,IPARK SITE BACKGROUND The Advisory Parks and Recreation Commission has previously reviewed the proposed site plan for the joint development of the School/Park, and property previously acquired from the Willmus Family properties. At the time of review of that site plan, mention was made of an agreement for the development of that site. Attached is the draft agreement. ISSUE The Advisory Commission should review the draft agreement, and if it feels appropriate, make recommendations for changes or additions. DISCUSSION This draft agreement is based upon the agreement previously prepared for the Woodlands Elementary School. The Principal on a Special Assignment, Jerry Bertsch, and the Director of Parks and Recreation, have taken portions of that agreement and developed a new agreement for this site. It is anticipated that after the Commission's review, and the review by school district officials, the final draft will be presented to the City Council with the preliminary plat. Assuming ratification of the site plan and the draft agreement, the final agreement will be presented to the Council with the final plat application. At that time the agreement will be signed by the Mayor and forwarded to the school district for signature by its officials. It is expected that this item will appear on the Agenda of the February Planning Commission and the second meeting of the City Council in March. FOR COMMISSION ACTION To review the draft agreement, making recommendations for appropriate changes, and a recommendation to the City Council. 36. KV/bls Draft - 1/17/90 INDEPENDENT SCHOOL DISTRICT NO. 196/CITY OF EAGAN SCHOOL/CITY DEVELOPMENT AND USAGE SITE JOINT POWERS AGREEMENT AGREEMENT, made this day of February, 1990 between the CITY OF EAGAN, Dakota County, Minnesota, and INDEPENDENT SCHOOL DISTRICT NO. 196, Dakota County, Minnesota. WHEREAS, the City of Eagan is a Minnesota municipal corporation duly organized and existing under the laws of the State of Minnesota (hereinafter "Eagan"); and WHEREAS, Independent School District No. 196 is duly organized and existing under the laws of the State of Minnesota; and WHEREAS, Independent School District No. 196 has acquired 10 acres of land known as the Willmus site adjacent to the City site for the construction of an elementary school; and Eagan has acquired 8 acres of land in Eagan known as the Willmus Park site for the purpose of constructing a park; and WHEREAS, Independent School District No. 196 and Eagan desire to jointly develop the property allowing both parties to develop the total acres as one parcel according to the Minnesota Joint Powers Act; and WHEREAS, the City of Eagan and Independent School District No. 196 historically have had a long and positive working relationship. The joint development of the Willmus site provides the City of Eagan and Independent School District No. 196 with a unique opportunity to work together again in an exciting manner; and WHEREAS, the joint development of the common site affords both parties benefits that could not otherwise be provided and that will be valued for the years to come; and WHEREAS, working together on this project, the City of Eagan and Independent School District No. 196 will be able to save tax dollars and will provide additional services to the area. NOW, THEREFORE, the parties agree as follows: 1 DEVELOPMENT PLANS. The parties jointly approve the plans and specifications (exclusive of plans for development of the school building) for the joint development of the property as set forth on Exhibit II. SCHOOL DISTRICT DEVELOPMENT. At the time of school construction, Independent School District No. 196 shall be responsible for the costs incurred and the implementation of the following development items: A. Survey and staking cost for the athletic fields, the school building, parking lot and utilities. B. Site grading, topsoil placement and turf establishment. C. Backstops and maintenance strips for the softball fields. D. A minimum of one hardcourt, bituminous play surface. E. 100% of the cost of play equipment. F. Two (2) basketball standards. G. All bituminous trails and sidewalks to provide pedestrian transportation access to the school building. See Exhibit H. Shrubs, edger and mulch for school building foundation plantings and other plant materials. All plant materials shall conform to the City of Eagan Landscape Policy. Plants are to be located as identified in Exhibit III. EAGAN DEVELOPMENT. The City of Eagan shall be responsible for the costs incurred and the implementation of the following development items: A. In consultation with Independent School District No. 196, Eagan shall be responsible for design development, bidding, and installation of the play equipment, play perimeter and resilient material. B. Costs associated with the preparation and submission of the Landscape Plan for conformance with the City's Landscape Policy. C. Standard soccer goals. D. All bituminous and soft surface trails, which provide internal pedestrian access to recreation facilities. 2 E. Players benches, park benches, and concrete maintenance pads. F. All costs for surveying, staking and labor for installation of all plant material and landscape items, as approved in the Landscape Plan. G. For purchasing plant material identified in Exhibit . This plant material may be purchased and installed over a two year period. H. In consultation with Independent School District No. 196/Wold Association, Eagan shall be responsible for the preparation of design and specifications for playfield grading, seeding/sodding and backstops to be included in the school district's specifications. The City shall provide inspection services for same. 1. Aglime for the infields. IV. USAGE. Independent School District No. 196 shall have jurisdiction of the entire property for the purposes of scheduling activities during the regular school year from 8:00 a.m. to 4:30 p.m. on school days and during the summer school program from 8:00 a.m. to 1:00 p.m. The City of Eagan shall have jurisdiction of the entire property for the purposes of scheduling recreation activities (with the exception of the school building) at all times other than designated above. V. NON-SCHEDULED USAGE. If either of the parties wishes to schedule activities outside of that party's designated time jurisdiction, as stated above, permission must be given by the other party in writing. A party may have an exception to its time jurisdiction, including but not limited to the following: A. Independent School District No. 196 scheduled evening and weekend activities. At this time, Independent School District No. 196 shall have jurisdiction over the parking lots and on some occasions, the grounds. B. The City of Eagan maintenance during school days/hours. C. Casual users of the park during school jurisdiction so long as there is no 3 disruption or interference with scheduled activities. VI. SCHOOL DISTRICT MAINTENANCE. Independent School District No. 196 shall be responsible for all labor and material costs for the following maintenance items: A. School building. B. Snow removal and sanding of the parking lots and access roads. C. Sealcoating, patching, and sub-grade correction, striping and typical maintenance of the parking lot and access road. D. Ground maintenance adjacent to school building as identified in Exhibit including snow removal and sanding the sidewalk adjacent to the school in order to provide pedestrian access. VII. EAGAN MAINTENANCE. The City of Eagan shall be responsible for all labor and material costs for the following maintenance items: A. Turf and grounds maintenance, including: mowing, seeding, sodding, fertilization, and week control within the area identified in Exhibit B. Sealcoating, patching, and maintenance associated with all trails, as indicated in Exhibit C. Playground facility. D. Park furnishings including benches, goals, backstops, etc. E. Lining and striping of athletic facilities. F. Color coating of hard surfaces play areas. G. Removal of diseased or dead trees, tree pruning, tree fertilization, tree wrapping and replacement. VIII. MISCELLANEOUS DEVELOPMENT COSTS. Independent School District No. 196 shall be responsible for 100 percent of the cost for the following administrative items associated with zoning and platting. A. City and County zoning/platting filing fees. B. Preliminary plat and final plat costs. 46• 4 C. Legal and engineering costs associated with the platting process. IX. MISCELLANEOUS UTILITY COSTS. Subject to construction of a school building, Independent School District No. 196 shall be solely responsible for costs of utilities, including electrical, sewer and water, into the site. The City of Eagan shall pay for all costs for any security light(s), if so installed or located near the play equipment, trails access points, etc. X. SCHOOL BUILDING COSTS. Independent School District No. 196 shall be solely responsible for all costs associated with development and construction fees directly related to the school building, including building permit fees, SAC and WAC charges, road unit, and water treatment plant charges. XI. SPECIAL ASSESSMENTS. Each parcel shall be responsible for assessments which may be proportioned to that parcel according to City Assessment Policy. XII. DAMAGE COSTS. Independent School District No. 196 shall be responsible to recover damage costs and/or pay for (or repair) vandalism to school building, its appurtenance and parking lots. The City of Eagan shall be responsible to recover damage costs and/or pay for (or repair) vandalism to the athletic and park facilities. XIII. ADDITIONAL COSTS. Any additional physical improvements to the property other than maintenance, excluding the school building and the placing of portable classrooms on the sit (but which location of portable classrooms shall be agreed to by the City) after initial construction exceeding $5,000.00 in cost must be mutually agreed upon in writing by both parties. XIV. ACCESS. Each party shall provide the other party with reasonable access (as agreed to by the parties) to the other party's property (excluding school building) 5 so long as either the City continues to operate its property as a city park or Independent School District No. 196 continues to operate its property as a school facility. This Agreement shall survive the termination of this Agreement. XV. RIGHT OF FIRST REFUSAL AND TERMINATION. A. Termination. Either party may terminate this Agreement by advising the other party by one year's written notice of its intent to discontinue use of its property for the purposes set forth in this Agreement. B. Upon receipt of the notice of intent to discontinue, the parties may agree upon a value of the property to be acquired or each party shall select an appraiser to appraise the property. The two appraisers so selected shall select a third appraiser within 30 days or either party may apply to the Chief Judge of the District Court of Dakota County, Minnesota, to appoint a third appraiser. The three appraisers shall appraise the property according to its market value, taking into account its then current use and zoning. The average of the three appraisals shall be binding on the parties. The appraisals shall be delivered to the parties within 60 days of the appointment or selection of the third appraiser. C. Election. The non-terminating party shall then have nine months after receipt of the binding appraisal or agreement of value to elect to purchase the terminating party's property for cash or upon such terms and conditions as the parties mutually agree. The closing shall be held within 60 days from the election of the purchase. In the event the non-terminating party does not elect to purchase the terminating party's property, the terminating party may sell the property to 4Z• 6 any entity or person. XVI. ADDITIONAL LAND. Each party may add or substitute other land to its parcel, but the terms of this Agreement shall apply to such additional or substituted land. XVII. RECORDING. Either party may record this Agreement with the Dakota County Recorder. XVIII. AMENDMENT. This Agreement may be amended in writing by agreement by both parties. XIX. HOLD HARMLESS AND LIABILITY INSURANCE. Each party shall hold the other harmless from any claims or causes of action that may arise on the property owned by each respective party, and each party shall acquire adequate liability insurance covering all buildings and improvement located on the property owned by each party. INDEPENDENT SCHOOL DISTRICT NO. 196 CITY OF EAGAN By: By: Thomas A. Egan Its Chair Its Mayor By: By: E. J. Van Overbeke Its Clerk Its Clerk Dated this day of Dated this day of 1990. , 1990. 45. 7 MEMORANDUM TO: ADVISORY PARKS & RECREATION COMMISSION OM: KEN VRAA, DIRECTOR OF PARKS & RECREATION DATE: JANUARY 24, 1990 RE: EAGAN ATHLETIC ASSOCIATION - EQUIPMENT STORAGE BACKGROUND The Eagan Athletic Association, EAA, used the former McCarthy House in Patrick Eagan Park for a number of years for storage of athletic equipment. In 1988, the City entered into a lease agreement with Dakota County for the house located in the north east corner of Pilot Knob Road and Cliff Road. EAA then moved its storage to this home. In 1989, the City (Engineering Department) purchased the property so that the site could be used for a water treatment plant planned for the south well field. Construction of the treatment plant is expected to begin in May, 1990; this will now require the removal of the house to accommodate the treatment plant and necessitates the relocation of the EAA athletic storage to a new location. ISSUE The Eagan Athletic Association has turned to the City for help in finding a site/building to relocate their equipment. Staff is seeking assistance and guidance in identifying an alternative that might be explored. EAA NEEDS Staff has just recently informed the EAA of the need to move by April 1st, therefore a relocation, perhaps even temporary, needs to be identified and available by then. The current house is being offered for sale on a bid basis with anticipation that the house will be moved. If no bids are received the house will probably be demolished. Staff has discussed the potential for relocation of the house, but feels that this alternative is not worth pursuing. Costs for relocation, a new foundation and exterior treatment for the purpose of storage was not cost effective given the relatively small square footage. The internal walls act as barriers to effective utilization. The Commission may wish to consider or make note that this option does exist. EAA has estimated that it will need 800 plus square feet of floor space to accommodate their storage requirements. They also need minimal heating to maintain above freezing 'f~ temperatures and to keep the air dry, and electrical needs. Accessibility, security and availability are considerations that also play a role in finding a suitable location. ALTERNATIVES Staff has brain-stormed possible solutions, but clearly there must be two solutions. One solution is for a temporary storage i.e., after April, until a second more permanent solution is found. Staff has been concerned with the latter of the two issues. ALTERNATE #1, #2, #3, #4, #5 Already mentioned, but considered weak, is moving the house to another park location. Alternate #2, is a new storage structure at Rahn Athletic Field, which could be incorporated into a future concessions building/or as part of a bleachers seating area behind the major league baseball field. Alternate #3, a new storage space as part of storage structure to be built around the water reservoir at the new athletic site. Alternate #4, self standing storage building located elsewhere. (site yet to be determined). Alternate 5, a storage area contained within the building planned for Ohmann Park. All four alternatives have one central, common denominator and that is location. While alternatives two, three and five suggest possible locations, one and four are of concern. Any new storage building or relocation of the house needs to consider the aesthetics of the surrounding neighborhood and the permanence of that location. Staff has discussed with the Eagan Athletic Association the need to be sensitive to this issue. Any storage facility to be located in a park would have to meet concerns for the surrounding neighborhood, as well as the park. The EAA Board has indicated its willingness to fund at least a portion of a storage structure. They have already looked at costs of constructing a garage type facility. It is their expectation that volunteer work efforts might also be put into the building beyond the need to purchase materials. A park or City location for the structure still needs to be found. The EAA Board is also concerned about permanence. They are very concerned about any type of facility that might be "short term" or has the potential for them to be moved out if the City needs the space. That is why they are willing to participate in the cost of the structure. FOR COMMISSION DISCUSSION Staff would like to review this storage issue with the Commission members and do additional brainstorming, as well as a discussion of concern regarding the EAA that staff has for their storage needs. The discussion should include alternatives and direction from the Commission. KV/bls 445. MEMORANDUM TO: ADVISORY PARKS & RECREATION COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS & RECREATION DATE: JANUARY 26, 1990 RE: TRAPP FARM PARK - PLAY EQUIPMENT PROPOSAL The purpose of this memo and agenda item, is to discuss with the Advisory Commission a proposal staff has recently received. A play equipment manufacturer, Landscape Structures, is looking for a large site to install play equipment for the purposes of taking photographs to use in their 1991 Equipment Catalogue. For the "right" to use a park site, the manufacturer will "significantly reduce" the cost of the playground equipment to be installed. The manufacture would like to have a large site in order to show the different pieces that he has, and wants to take photos during various stages of installation/completion to show-off the components. Consequently, smaller neighborhood parks would not be suitable. Trapp Farm Park, (as well as park sites located in other communities), is one park being given consideration. The Director of Parks and Recreation and Landscape Architect, Steve Sullivan, recently met with the President of the company in Delano, Minnesota to discuss the potential for this to occur between the company and the City of Eagan. Staff provided a videotape of Trapp Farm Park to show both the opportunities and possible constraints (from the perspective of the manufacturer), regarding the site. PROCESS The program for the play equipment would be developed by staff; also the requirement for the various types of play equipment that the City would like to see provided. This would then be turned over to the manufacturer, along with our input, to begin to develop a playground design and layout. Once an agreement is reached on the design, equipment manufacture and installation would begin. Photos would be taken at various stages in the construction process for use in the catalogue. The manufacturer has certain things they would not like to show in the photographs, such as benches, trash cans, etc., and therefore they would have to be added after the photos were taken. Obviously, this is an excellent opportunity for the City, but there are some things that concern staff that we would like to share with you. This includes: 4t• PLAY EQUIPMENT PROPOSAL PAGE TWO JANUARY 29, 1990 1. The manufacturer would like to showcase "new" products, in addition to their standard line, therefore some of the items that are shown might not have been totally field tested and tried. Staff does not believe these to be unsafe items, just simply new items that appear to be untried for desirability. 2. The manufacturer is more interested in showing their steel line of products, as opposed to the aluminum or wood that was discussed as being the preferred component. This would be somewhat mitigated by the fact that the department would have some opportunities to specify the color of the equipment. 3. Introduction of certain types of products and amenities not carried by this manufacturer may not be incorporated into the main structure. Usually play equipment installations adhere to one manufacturer or product, but with an installation like Trapp Farm Park, it has always been envisioned that products from more than one manufacturer would be utilized in order to achieve the desired play components. Consequently, some of this may be sacrificed, if it can't be added later. 4. Constraints of timing and installation can now be driven by the manufacturer rather than the department's own timeline. The purpose of this memo is to discuss the pros and cons of proceeding along the lines of an agreement with this manufacturer. There are no assurances however, that Eagan will be the selected site for this play equipment, others may also be interested in having their community participate in the program. FOR COMMISSION ACTION: Staff would like to provide additional discussion and background information regarding this proposal, in order to discuss with the Commission the pros and cons of so doing. If the reactions are in the affirmative, staff would then pursue this preliminary proposal further, or if the Commission wishes, we will drop the offer. KV/bls 4.1. DEPARTMENT HAPPENINGS 1. Recreation staff certified thirty-five (35) RAAA basketball coaches at a recent clinic. The NYSCA coaches certification program continues to receive support from the leadership of the Youth Athletic Associations. Staff anticipates a busy spring addressing the needs of baseball, softball and soccer. 2. The Eagan Stagedoor Performer's "How to Audition" workshop was well received by the participants. ESP reports several new interested volunteers stepped forward as a result of this workshop. Staff noted a member of the Eagan Seniors group at the workshop! 3. The Seniors walking group swelled to ten (10) participants in January. Among the group were individuals who had not previously participated in Eagan Senior activities. As an off-shoot of the walking activity, early options are being explored for weekly exercise sessions. It takes awhile for the Seniors to voice their vision of the activity! 4. The District 196 Youth Connection Council, the planning arm of the youth development area of Community Education is "off and running" in several directions. The youth interest in transportation issues is currently surveying Middle and High School students concerning transportation questions. The Youth Service Directory Committee has mailed forms to serve providers requesting a listing of activities available to youth and families. The program committee has begun to develop its guidelines for a grant approach to distribute funds for new programs for youth. 5. The Facilities Steering Committee will meet in February. Field allocations for youth athletic programs will be made in March, based on the demographic information provided by the youth athletic programs. As in the past, close co-ordination with the school districts is planned. 6. The City map is at the printer. Parks and Recreation is featured on the "front" of the map! 7. The Seniors group assisted the Department to insert the new brochures into the folders. In forty-five minutes, 1,600 folders were completed. This represents a considerable savings on staff time. 8. Staff and representatives from the EAA Board will be meeting to identify short and long-term resolution of storage for EAA's equipment. 46' 9. Staff continues to prepare plans for the Olympic Festival Torch Run. The City's of Eagan, Apple Valley, Burnsville, Lakeville, Rosemount, Savage and Farmington are coordinating efforts. Each community will plan its own portion of the day long event. Staff has volunteered Eagan to host a reception for runners, volunteers and dignitaries on the eve of the event. 10. Spring programs are in the early planning stages. School vacation days are very different among the three districts this year, which makes planning a challenge. The department will tie in with some Earth Day events for the first time. 11. On March 19, Jennifer Peterson, an undergraduate student from Mankato State University will join the Department for an internship. Some have been heard to say "not another Peterson" staff looks forward to twelve weeks of teaching and learning! 12. The new Trails and Parks Dedication Ordinance, previously approved by the Council, has been packaged with the appropriate ordinance language and will be on the February 6th, Council Agenda. 13. Staff held a half-day "retreat" from the office on Friday, January 26th, to identify important issues in the department operations that should be addressed for new "goals". 4q. MEMORANDUM TO: ADVISORY PARKS AND RECREATION COMMISSION FROM: DOROTHY PETERSON, RECREATION SUPERVISOR II DATE: JANUARY 26, 1990 RE: WINTER WEEK-END IN EAGAN On Tuesday, January 23, Red Wing, 45 minutes away from Eagan, received 6-8 inches of snow, Eagan zero. On that same day, Northfield, 30 minutes away received 4 inches of snow.. so much for if only's. BACKGROUND The fifth annual winter week-end (and snowless) is in the final stages of planning by department staff. Announcements are running on Cable TV and local newspapers should have copy this week. The activities planned for this year are again family oriented or in the case of the snow softball tournament, spoofs on winter. No events have been officially cancelled; any last minute snowfalls will gladly be used to our advantage! In the past, members of the Commission have assisted staff and other volunteers to host the events. Staff would again appreciate assistance from the Commission. ACTIVITIES THAT ARE IN THE "GO" MODE ARE: Friday, February 2, 1990 Family Skate: Well Site Park - 7:00 - 9:00 P.M. A Commission representative is desired to assist and host the event, serve hot cider and hot chocolate and feel the Well Site facility in action. Saturday, February 3, 1990 Speedskating Meet: Well Site Park - 9:00 A.M. "Meet" is perhaps a strong term for the races that will be run. Long blades are not required, any child ages 5-12 is eligible to participate. Assistance with awarding ribbons to participants is requested of the Commission. WINTER WEEK-END IN EAGAN PAGE TWO JANUARY 26, 1990 Ice Fishing Contest: Fish Lake Park - 1:00 - 3:00 P.M. Current plans are to ice fish as scheduled. The closing of Lake Como indicates a need to assess the safety of the ice on Fish Lake prior to proceeding. In anticipation of the ice being safe, assistance is requested of Commission members with stoking the bonfire, drilling fishing holes and admiring the catch. Snow Softball Tournament: Saturday, February 3, 9:00 A.M. - 4:00 P.M. Northview Athletic Fields Commission members are invited to stop by to observe this spoof on winter in progress. Boot Hockey Tournament: Sunday, February 4, Noon - 5:00 P.M. Rahn Park Commission members are invited to stop by to observe a new activity on the slate of winter week-end events. Events that under present conditions cannot be held: o Cross Country Moonlight Ski o Snow Sculpture Contest o Sliding Party The informality of the events allows flexibility; that is an announcement of cancellation is not necessary days in advance. Should we be blessed with a snowfall, all events can be held. Staff are currently completing discussions with local fast food businesses for treats and mementos to share with those who take part in the winter week-end events. FOR COMMISSION ACTION: No official action is required on this item. DP/bls 61. CITY OF EAGAN SUBJECT: WAIVER OF PLAT APPLICANT: ROBERT ENGSTROM AND ASSOCIATES LOCATION: W 1/2 OF SECTION 13 EXISTING ZONING: R-4 (MULTIPLE) WITHIN THE GOPHER EAGAN PD DATE OF PUBLIC HEARING: JANUARY 23, 1990 DATE OF REPORT: JANUARY 16, 1990 COMPILED BY: COMMUNITY DEVELOPMENT DEPARTMENT APPLICATION SUMMARY: An application has been submitted requesting a Waiver of Plat in order to split an unplatted 8.8-acre parcel for a land conveyance only. No development will occur as a result of this process. The site is currently zoned R-4 (Multiple) within the Gopher Eagan Planned Development and is located along the west side of Elrene Road abutting a portion of the Woodlands on the west and the Windtree Addition to the south. The southerly five acres of this site were previously sold on a contract for deed. This Waiver of Plat will split the existing parcel for tax and recording purposes. The applicant also owns the land to the north and it is anticipated that that area and the parcels included in this waiver will be platted in the future as the Woodlands North Addition. If approved, this Waiver of Plat shall be subject to: 1. Recording with Dakota County within sixty days of City Council action with documentation being provided to City staff. 2. All other applicable ordinances. FINANCIAL OBLIGATION - 13-W-7-12-89: Based upon the study of the financial obligations collected in the past and the uses proposed for the property, no charges are proposed at this time, however, it is possible that charges will be proposed when the property is platted. 57.. 1~ . ti' aE 2 ! 11 T-JJI(11_p]IIf J-. WE (1T T / II El -4 EN L R-2 -~5 I l~ - Z\ G SWIM WE 51 PCB 40 1 1 i ; t L. tal Ann 1 919 :a If e 1 '1 lAl 111ry/R~~~~ \ I It I Jl1 A~ \ c 11ltlj,l 111 X11` ~ 1 \ l 111- } 01\`11 11 1 1 2 1. 5. \ 1 1 - `1 \`'1 l 1C a' ti SUBJECT: PRELIMINARY PLAT - JOSEPH CONNOLLY ADDITION APPLICANT: CITY OF EAGAN LOCATION: NE CORNER OF PILOT KNOB ROAD AND CLIFF ROAD EXISTING ZONING: PF (PUBLIC FACILITY) DATE OF PUBLIC HEARING: JANUARY 23, 1990 DATE OF REPORT: JANUARY 17, 1990 COMPILED BY: COMMUNITY DEVELOPMENT DEPARTMENT APPLICATION SUMMARY: The City of Eagan is currently platting the property located in the NE corner of Cliff Road and Pilot Knob Road for the purpose of constructing a water treatment facility. BACKGROUND: Fifteen years ago, the City of Eagan purchased approximately 20.5 acres north of Cliff Road and east of Pilot Knob Road to Dunberry Lane. The continued growth of the City has necessitated the construction of a second water treatment facility to serve the southern half of the community. DEVELOPMENT PROPOSAL: The proposal includes plans for a filter building and garage, buried clearwells and buried backwash tanks. There is an existing house located on the corner of Pilot Knob Road and Cliff Road which will be removed for construction of the new facility. A small pumphouse will be located directly north of-the new principal building. The building will be constructed of brown brick and have buff, blue and terracotta accents in similar fashion to City Hall's building. The building was designed so as not to look monolistic, but to create an appealing public facility. The single story garage will have four service bays for trucks to unload the necessary chemicals and for use by City employees. The garage bays will not be visible by traffic from Pilot Knob Road or Cliff Road. The retaining walls will be painted to match the brown brick. The design of the building is intended to incorporate and preserve the site features, as well as enhance this necessary public facility. The northeast view is the only view where the full three levels of the structure are visible. The building will basically look single story from Pilot Knob and Cliff Roads. The landscape plan indicates the use of pin oaks, white pines, russian olives, and red splendor crab trees. The circular plaza will have benches, a flagpole, and a drinking fountain. The plaza will be located directly above the clearwell. 5*. The-operation of the plant is "clear" there is no smoke generated or sound from the building. On Thursday, January 11, 1990, a neighborhood meeting was held to discuss the plat. Nine residents from eight properties were in attendance, (notice was sent to property owners within 350'). The residents were concerned with the volume of traffic associated with this facility, the types of noise generated, the degree of hazard with regard to the chemicals, and the intensity of lighting that would be necessary for the plant. The neighbors toured the existing water treatment facility located on Coachman Road and Yankee Doodle Road after the neighborhood meeting. GRADING/DRAINAGE/EROSION CONTROL: The grading operations necessary to construct the Water Treatment Plant Facility will require cuts of up to 30' below the finished elevation of the intersection and Pilot Knob and Cliff Road. There is an existing 30" storm sewer running in the area of the proposed filter building and garage. This storm sewer system will be rerouted as a part of the Water Treatment Plant construction. UTILITIES: Sanitary sewer service of sufficient depth and capacity was provided to the proposed site from the utility construction in the ChesMar 1st Addition. The raw water supply to the proposed Water Treatment Plant was constructed as a part of the upgrade of Pilot Knob Road. The connection of the Water Treatment Plant to the treated water supply system was also provided. STREETS/ACCESS/CIRCULATION: Access to the proposed Water Treatment Plant Facility was provided with the upgrade of Pilot Knob Road. The Water Treatment Plant plans to take its access from the existing bituminous access street constructed to serve the existing ice arena and the existing pump house on this site. With the upgrade of Pilot Knob and Cliff Road, the realignment of ChesMar Drive to align with Fairway Hills Drive was completed. There is no reconstruction plan for the existing bituminous drive which serves the well booster station and water reservoir on Lot 1 as a part of the Water Treatment Plant Facility construction. EASEMENTS/RIGHTS-OF-WAY/PERMITS: A 60' right-of-way is being dedicated with the platting of the property for the realignment area of ChesMar Drive. A 60' half right-of-way is being provided for Cliff Road adjacent to Lot 1, Block 2. A 75' half right-of-way is being provided for the remainder of Cliff Road frontage adjacent to Lot 1, Block 1, and the portion of Pilot Knob Road which is southerly of Lakeside Drive. 55• FINANCIAL OBLIGATION - JOSEPH CONNOLLY ADDITION: Based upon the study of the financial obligations collected in the past and the uses proposed for the property, the following charges are proposed. The charges are computed using the City's existing fee schedule and connections proposed to be made to the City's utility system based on the submitted plans. Improvement Proj Use Rate Quantity Amount Street - Pilot Knob Road Upgrade 466 PF $52.50/FF 1940.27 FF $101,864 Storm Sewer Trunk Upgrade 315 PF $.027/SF 895,347 SF 24,174 Lateral Benefit Storm Sewer Trunk 315 PF $37.55/LF 990 LF 37,174 Water Trunk 211 PF $1450.00/A 20.6 A 29,870 TOTAL $193,082 JOSEPH CONNOLLY ADDITION CONDITIONS 1. These standard conditions of plat approval as adopted by Council action on September 15, 1987 shall be complied with: Al, B1, B2, B3, B4, C1, C2, C3, C4, C5, D1, El, F1, and G1. 5'. STANDARD CONDITIONS OF PLAT APPROVAL A. Assessments 1. This development shall accept its additional assessment obligations as defined in the staff's report in accordance with the final plat dimensions and the rates in effect at the time of final plat approval. B. Easements and Rights-of-Way 1. This development shall dedicate 10' drainage and utility easements centered over all common lot lines and adjacent to private property or public right-of-way. 2. This development shall dedicate, provide, or financially guarantee the acquisition costs of additional drainage, ponding, and utility easements as required by the alignment, depth, and storage capacity of all required public utilities and streets located beyond the' boundaries of this plat or outside of dedicated public right-of-way as necessary to service this development. 3. This development shall dedicate all public right-of-way and temporary slope easements for ultimate development of adjacent roadways as required by the appropriate jurisdictional agency. 4. This development shall dedicate adequate drainage and ponding easements to incorporate the required high water elevation necessitated by City storm water storage volume requirements. C. Plans and Specifications 1. All public streets and utilities necessary to provide service to this development shall be designed by a registered professional engineer in accordance with City codes and engineering standards and policies, and approved by staff prior to final plat approval. 2. A detailed grading, drainage, erosion, and sediment control plan must be prepared in accordance with current City standards and approved by staff prior to final plat approval. 3. This development shall insure that all temporary dead end public streets shall have a cul-de-sac constructed in accordance with City engineering standards. 5'7 • STANDARD CONDITIONS OF PLAT APPROVAL PAGE TWO 4. A detailed landscape plan shall be submitted on the proposed grading plan and approved by staff prior to the final plat approval. The financial guarantee shall be included in the Development Contract and not release until one year after the date of installation. 5. All internal public and private streets shall be constructed within the required right-of-way in accordance with City design standards. D. Public Improvements 1. If any public improvements are to be installed under a City contract, the appropriate project must be approved by Council action prior to final plat approval. E. Permits 1. This development shall be responsible for the acquisition of all regulatory agency permits in the time frame required by the affected agency. F. Parks Dedication 1. This development shall fulfill its parks dedication requirements as recommended by the Advisory Parks and Recreation Commission and approved by Council action. G. Other 1. All standard platting and zoning conditions shall be adhered to unless specifically granted a variance by Council action. Advisory Planning Commission City. Council Approved: August 25, 1987 September 15. 1987 Revised: PLATAPPR.CON LTS #1 6/12/89 ~S • e ` V r! .e R • e 3 0 it ¦ It # I t • A ' fs Ct . , . 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ESE IS WNIIE PINE a' " MNR 1•tarrw ~ ~ I Asf I _ - w If PINUS $110105 f' HGT. • E I _ WHITE PINE R ` 1 '-[mo w. l.~ rN0 /nORRE [i OUERCUS PALUSIRIS CAL. i.E MAf RED SPLENDOR CRAB C - __-.1 -'EeT • n ro wr.w PIN OAR Umms: A IUS CHINENSIS 'SEA GREEN' 11• SPR. Etf'PL Nf i' O.C. SIGNAL! - TE ANNUALS CNNY ARBORVITAE / Sri SEA A EM cREEn roNIPER ROSA 'WHITE MEIDILANO' II' OCT. ESE CRADE NO. I. pES GREEN JUNIPER _ l f1f WHITE MfIMLAnO HARD' ROSE SIGN GE RED SPLENDOR CRAB trr lee THU1A OCCIOENTALIS •TECNNY IICi. RAN MATCHED FOR SI'[• COLOR TECIINV ARBORVITAE F TEXTURE. PLAHf is O.C. PIN OAK / / PC RE NNIALSIGNknFDVERS t YINES~ IRIS SIAIRICA CAESAR'S BROTHER' I OT. POT SPACE IE' O.C. r• CAE BARS 09 DfI1fR IRIS e- X NJ _ &Ii 4- _ [1f pARfHE VOCISSUS TRICUSPIDATA 1 Or. POT SPACE it- O.C. _ _ RUSrnN IVY CLIFF ROAD E.nnND rrur.wuf or• ! i Wu ro AEN.M Y~ Msanders f i Bonestroo EAGAN WATER TREATMENT PLANT - SITE AND PLANTING PLAN and Rosene associates, = Anderlik & inc. 1,!*, Associates LandITAP. AICYIIRctf EngIneen & Architects SI. PRUI. M-eOIE SI. Paul. MIIV,e1DtA I 1/ 1 1/ MIN I, 1/ :ZIF 1 p EAGAN WATER TREATMENT PLANT-VIEW FROM NORTHEAST Bonestroo Rosene Anderlik & PfOJ5.T NuMM V. 9r1 IJI3'9o Associates Engineers L Architects St. Paul. Mlnnewta 1 \ 1 40w roe 1 VIA ~ ' Otlti EAGAN WATER TREATMENT PLANT-VIEW FROM NORTHWEST. MI Rosene?oo Anderilk & PFIOJfGT iM6EP. 99500 11151 W Associates Englneta A AahlteCU St. Paul, Mrnnreola ;P. ro flQ for ,jk* Poo I r I AAW EAGAN WATER TREATMENT PLANT-VIEW FROM WEST Bonestroo m i Rosene PROJECT NLWO "500 1!15190 Anderlik & Associates Englnecrt A ArcMtertt St Paul. M,nneio a 46- a ~yyf•y~l~•JD EAGAN WATER TREATMENT PLANT-VIEW FROM SOUTHEAST Bonestroo Rosen PRDXcT NUMt3ER 495oO 1II3190 Anderlik & M Associates Enplneen L Nctalects St. Paul, Mlnnewta • sRrLIMINAR`• OF JOSEPH CONNO r ADDITION only. 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NO 32 1-man STREET - PILOT KNOB-ROAD UPGRADE -.PROJECT 466 R CITY OF EAGAN SUBJECT: PRELIMINARY PLAT (EAGAN CENTER 5TH ADDITION) APPLICANT: TRI-LAND PROPERTIES LOCATION: NE 1/4 OF SECTION 26 EXISTING ZONING: PLANNED DEVELOPMENT DATE OF PUBLIC HEARING: JANUARY 23, 1990 DATE OF REPORT: JANUARY 18, 1990 REPORTED BY: COMMUNITY DEVELOPMENT DEPARTMENT APPLICATION SUMMARY: An application has been submitted requesting a Preliminary Plat for the Eagan Center 5th Addition consisting of two lots and eight outlots on approximately 45 acres at the southeast intersection of Lexington Avenue and Diffley Road. In the fall of 1989, Lexington South Planned Development was Amended to allow a commercial center with recreational uses including a two-sheet ice arena and YMCA facility. Since that time, the applicant has proposed using tax increment financing (TIF) as a tool for funding this project. Until the district is formally established, building design cannot begin. As a result, the site plan can be reviewed at this time but detailed building design and material selection should be reviewed by the Advisory Planning Commission and approved by the City Council prior to the final plat submission. The applicant has retained BRW, Inc. as its on-site traffic consultant, and the City's traffic consultant, Short, Elliot, Hendrickson (SEH), has responded to the site plan submitted by Tri-land (see attachment). EXISTING CONDITIONS: The site is open grassland, void of any significant vegetation. Adjacent land uses are undeveloped single- family land to the east, most of which was down-zoned from a CSC designation in the past couple of years, PF (public facilities) districts that include a church site, Northview Elementary School, and the high school on the north side of Diffley Road, and the recently rezoned area from R-4 (multiple) to City Park on the west side of Lexington Avenue. That rezoning eliminated over 700 multi- family units. The north/south high line separates the Planned Development zoning from the single-family zoning all the way from Diffley Road to the east/west high line trail and Wedgewood Park to the south. A bike trail will be constructed in that area. The approved Planned Development in 1975 allowed 170 acres of commercial development in this area and it has been reduced to the remaining 88 acres including the area south of Lexington Pointe Parkway. PLANNED DEVELOPMENT/ SITE PLAN: The approved Planned Development calls for a retail mall consisting of approximately 95,000 square feet with primary access onto Diffley Road. For comparison purposes, Town Centre Shoppes at the corner of Denmark Avenue and Town Centre Drive contains approximately 70,000 square feet. The major anchor will be a small grocery store consisting of 28,000 square feet, similar to a Lund's or a Byerly's. All trash and recycling areas should be contained within the building. As proposed, all setback and parking requirements meet code requirements. The ice arena would consist of approximately 75,000 square feet and be constructed of the same materials as the retail center. Two thousand eight hundred seats are proposed and the second sheet of ice would be outdoors at this time, to be enclosed at a later date. Between those ice areas would be the area lobby and locker room area. This area may also bridge to the future YMCA site to the south. That building is being proposed at 27,500 square feet. The arena, retail area, and theater would be constructed in the near future, with YMCA construction in the next three to five years. The YMCA building would also be constructed from the same materials as the ice arena and retail area. It will feature an indoor/outdoor swimming pool, an outdoor tot pool, and gymnasium and workout facilities. The theater is proposed to contain 1,400 seats and since the original submission, the building has been attached directly to the end of the mall. Five or six screens are anticipated and the facility would be similar in scale to the theater in Apple Valley, just east of Cedar Avenue and north of County Road 42. The remaining outlots fronting on Diffley Road are approximately an acre in size and would be designated for restaurant, entertainment, or day-care use. The one along Lexington Avenue may be used for automobile-related use, such as a car wash or gas station. Due to the specific nature of the uses with the Planned Development as opposed to strict retail use, there are discrepancies in the amount of parking required and what is shown. Peak use times and dual use trips are important factors in weighing whether or not the amount satisfies code requirements and intent. More importantly though, having adequate parking to serve the needs of the tenants and users is staff's major concern. Both traffic consultants will need to resolve this question and either staff or the City's consultant will be able to answer specific questions at the Advisory Planning Commission and City Council meetings. The Planned Development required that an overall landscape plan be prepared that insures cohesiveness of the site. Detailed and final plans will have to be prepared prior to the final plat submissions. A comprehensive pylon sign plan was also a requirement of the Planned Development and all of the lots and outlots of this plat will need to conform to those requirements. hp. GRADING/DRAINAGE/EROSION CONTROL: The proposed conceptual preliminary grading plan that was submitted with this application shows no significant impact on the existing topography of the site. The preliminary grading plan shows cut and fill areas ranging from 2' to 11'+/- throughout this site. The storm water runoff from the proposed development is divided basically into two drainage districts. The area between the proposed retail strip center and Diffley Road is designated to flow easterly into the existing storm sewer system in Daniel Drive. The area southerly of the proposed strip retail center and northerly of proposed Lexington Pointe Parkway is designated to flow easterly and southeasterly into Pond JP-50. Pond JP-50 is a designated ponding area in the City's Comprehensive Storm Sewer Plan. Requirements relative to grading, drainage, erosion/sediment control, storm water ponding and water quality concerns will be addressed at the time of the technical review of the preliminary plat. No erosion and sediment control plan was submitted with the preliminary plat other than the location of a silt fence around the perimeter of the entire site. WATER RESOURCES: The proposed development is located within Watershed District J. The main water resource concern is the impact this development will have on the downstream water quality of McCarthy Lake and Fish Lake. At the time of the preparation of this report, a detailed water quality analysis of the storm water runoff had not been completed. The development is required to limit the nutrient loading to the downstream waterbodies to predevelopment levels. UTILITIES: The conceptual utility plan as submitted with this application does not provide sufficient detail to warrant anymore than conceptual comments relative to sanitary sewer and water service. Sanitary sewer service of sufficient depth and capacity is readily available for lateral connection in Lexington Avenue and Daniel Drive. A lateral sanitary sewer extension is required from Patrick Road easterly through the proposed retail strip center site to serve the outlots adjacent to Diffley Road as well as the proposed retail strip center. A sanitary sewer extension along the proposed Lexington Pointe Parkway is also required to serve the areas between the proposed retail strip center and Lexington Pointe Parkway as well as the area southerly of Lexington Pointe Parkway. Water main of sufficient capacity is readily available to serve this development on the west, north and east sides. The City's Water Supply & Distribution Plan shows a trunk water main extension from the existing 12" water main in Patrick Road to be extended easterly through this site with a connection to the existing 12" trunk water main installed in Daniel Drive. The Water Supply & Distribution Plan also calls for a 12" water main extension from the existing water main in Patrick Road southerly to Lexington Pointe Parkway and then westerly to the existing trunk water main in Lexington Avenue. The Water Supply & Distribution Plan designates that an 8" water main be extended from the 12" water main in proposed Lexington Pointe Parkway easterly to the existing 8" water main installed with the Lexington Pointe developments. STREETS/ACCESS/CIRCULATION: Public street access to the proposed development is provided from Lexington Avenue and Patrick Road on the west, Diffley Road on the north, Daniel Drive at the northeast corner of the site and proposed Lexington Pointe Parkway along its southerly boundary. The City's traffic consultant has reviewed the overall site plan's internal traffic circulation patterns as well as the potential impact on the existing roadway system. See the attached memorandums from the City's traffic consultant, Short, Elliott, Hendrickson, Inc., for their review and comment. With the development, Lexington Pointe Parkway's connection to Lexington Avenue will be required. The completion of this roadway segment will complete the roadway system necessary to serve the proposed development, the southerly adjacent undeveloped property and the single-family Lexington Pointe developments on the east. EASEMENTS/RIGHTS-OF-WAY/PERMITS: Easement requirements will be identified with the submission of detailed utility plans as a part of the technical review phase of the preliminary plat. An 80' right-of-way is required for Lexington Pointe Parkway. The development will be responsible for complying with County requirements for Lexington Avenue and Diffley Road. The development is responsible for the acquisition of all regulatory agency permits in the time frame as required by the affected agency. FINANCIAL OBLIGATION - EAGAN CENTER 5TH ADDITION: Based upon the study of financial obligations collected in the past and the proposed uses for the property, the following financial obligation is proposed. The charges are computed using the City's existing fee schedule and based on the connections proposed to the City's utility system. Improvement Project # Rat• 4#~C Sanitary Sewer Trunk 304 $1,435/Acre 26.92 Acres $ 38,630 iter Availability Charge 562 2,285/Acre 26.92 Acres 61.512 Total $100,142 1. These standard conditions of plat approval as adopted by Council action on September 15, 1987 shall be complied with: Al, B1, B2, B3, B4, Cl, C2, C3, C4, C5, Dl, E1, F1, and G1. 2. An Amendment to the Lexington South Planned Development shall be made that illustrates the conceptual design of the retail area and ice arena. 3. All four sides of the buildings shall be constructed of brick. 4. All rooftop mechanical equipment shall be screened. 5. No exterior sales displays, advertising, or outdoor speaker advertising shall be permitted. 6. An overall landscape plan shall be attached to the Planned Development Agreement. All landscaped areas shall be irrigated. Three-foot berming along Diffley Road and Lexington Avenue shall be required. 7. An overall sign plan shall be attached to the PD Agreement. The Variance to allow the pylon signs shall be permitted in the locations shown on the conceptual site plan. Separate Conditional Use Permits will not be required. All signage on the retail area shall be contained within the uniform sign band. All signage shall be subject to the City's sign fee. 8. All trash and recycling storage for the retail building, ice arena, and YMCA shall be contained within the buildings. All other areas shall either have it contained within the building or in a structure attached to the building and constructed of the same building material. 9. All environmental permits shall be obtained prior to any construction. 10. The development is required to plat the entire 80' right-of- way for Lexington Pointe Parkway. 11. The development is required to direct storm water runoff to areas in accordance with the intent of the City's Comprehensive Storm Sewer Plan. 12. The development is required to limit nutrient loading to the downstream waterbodies to predevelopment levels. 13. The development is required to complete the street system, sanitary sewer, water main, storm sewer and storm water ponding areas necessary to serve all the platted lots included in the proposed Eagan Center 5th Addition as well as the outlots adjacent to Lexington Avenue, Diffley Road, and the areas northerly and southerly of proposed Lexington Pointe Parkway. 14. The completion of the City's trunk water main system in accordance with the City's Water Supply & Distribution Plan to serve the proposed development is required. 13. STANDARD CONDITIONS OF PLAT APPROVAL A. Assessments 1. This development shall accept its additional assessment obligations as defined in the staff's report in accordance with the final plat dimensions and the rates in effect at the time of final plat approval. B. Basements and Rights-of-Way 1. This development shall dedicate 10' drainage and utility easements centered over all common lot lines and adjacent to private property or public right-of-way. 2. This development shall dedicate, provide, or financially guarantee the acquisition costs of additional drainage, ponding, and utility easements as required by the alignment, depth, and storage capacity of all required public utilities and streets located beyond the' boundaries of this plat or outside of dedicated public right-of-way as necessary to service this development. 3. This development shall dedicate all public right-of-way and temporary slope easements for ultimate development of adjacent roadways as required by the appropriate jurisdictional agency. 4. This development shall dedicate adequate drainage and ponding easements to incorporate the required high water elevation necessitated by City storm water storage volume requirements. C. Plans and Specifications 1. All public streets and utilities necessary to provide service to this development shall be designed by a registered professional engineer in accordance with City codes and engineering standards and policies, and approved by staff prior to final plat approval. 2. A detailed grading, drainage, erosion, and sediment control plan must be prepared in accordance with current City standards and approved by staff prior to final plat approval. 3. This development shall insure that all temporary dead end public streets shall have a cul-de-sac constructed in accordance with City engineering standards. '1+. STANDARD CONDITIONS OF PLAT APPROVAL PAGE TWO 4. A detailed landscape plan shall be submitted on the proposed grading plan and approved by staff prior to the final plat approval. The financial guarantee shall be included in the Development Contract and not release until one year after the date of installation. 5. All internal public and private streets shall be constructed within the required right-of-way in accordance with City design standards. D. Public Improvements 1. If any public improvements are to be installed under a City contract, the appropriate project must be approved by Council action prior to final plat approval. E. Permits 1. This development shall be responsible for the acquisition of all regulatory agency permits in the time frame required by the affected agency. F. Parks Dedication 1. This development shall fulfill its parks dedication requirements as recommended by the Advisory Parks and Recreation Commission and approved by Council action. G. other 1. All standard platting and zoning conditions shall be adhered to unless specifically granted a variance by Council action. Advisory Planning Commission city council Approved: August 25, 1987 September 15, 1987 Revised: PLATAPPR.CON LTS #1 6/12/89 ,t' SAN 0 MEMORANDUM 'Jor A&ASEH ENGINEERS • ARCHITECTS ¦ PLANNERS 3535 VADNAIS CENTER DRIVE, ST PAUL, MINNESOTA 55110 612 490-2000 TO: DALE RUNKLE, COMMUNITY DEVELOPMENT DIRECTOR CITY OF EAGAN FROM: CINDY GRAY, TRANSPORTATION PLANNE BOB BYERS, TRANSPORTATION ENGINEER DATE: JANUARY 3, 1990 SUBJ: CONCEPTUAL SITE PLAN FOR EAGAN CENTER (REV. 12/12/89) LOCATION AT THE SOUTHEAST CORNER OF LEXINGTON AVENUE AND DIFFLEY ROAD As requested, we have reviewed the site plan for Eagan Center. This project is bounded by Diffley Road on the north, Lexington Avenue to the west, Lexington Pointe Parkway to the south, and Daniel Drive to the east. It is our understanding that the site will consist of approximately 95,000 square feet of retail, which includes a 28,000 square foot grocery store, a five screen theater with approximately 1,000 seats, a YMCA and outdoor pool for a total of approximately 32,000 square feet, and two ice arenas. The larger of the two ice arenas could range from a seating capacity of 2,000 to 3,000 while the small ice arena will have approximately 600 seats. In addition, a gas station and a day care center are shown on the southwest corner of the site. There are seven proposed accesses to the project. Two of these are located along Lexington Avenue, three to Lexington Pointe Parkway, one to Diffley Road (CSAH 30) and one to Daniel Drive. We have a number of specific comments with regard to the layout of the site plan. These concerns fall under the categories of SHORT ELLIOTT ST PAUL, CHIPPEWA FALLS, HENDRICKSON INC. MINNESOTA WISCONSIN Memorandum January 3, 1990 Page #2 access, truck access and circulation, on-site automobile circulation, pedestrian circulation and parking. Specific comments are cross referenced through the use of numbers on attached plan for illustrative purposes. In addition, we've reviewed a number of proposed plats in this immediate area over the last few years. There are some issues related to the future roadway concepts on Diffley Road and Lexington Avenue as the area begins to develop. These issues are discussed in a separate SEH memo to the City dated January 3, 1990. ACCESS 1. The southerly access to Lexington Avenue is approximately 40 feet in width and appears to be designed adequately for a full access to the site. There is some concern for traffic control at the intersection of the driveway and the ringroad. We are assuming that the inbound traffic will have priority and the traffic on the ringroad will be required to stop for inbound traffic. 2. The northerly driveway off of Lexington Avenue is close enough to Diffley Road that there is some concern over the weave necessary for people who turn right out of this driveway to get into the northbound left turn lane at Diffley Road. Also, please refer to the overlay of the existing driveway for suggested improvements. &11. Memorandum January 3, 1990 Page #3 3. One access is proposed off of Diffley Road. It is our understanding that whether or not this becomes a full access point with all movements permitted is an issue currently being discussed with Dakota County. If the driveway does become a full access point, the fact that it is not aligned with the driveway to Northview Elementary School across Diffley Road would create operational problems which should be corrected at this stage in the planning process. In its present location the left turn exits from the proposed access would conflict with the left turn exits from the school driveway. 4. The outbound lanes of travel in the Diffley Road driveway should be widened to provide a minimum of 26 feet if the driveway becomes a full access point. This would allow a 12 foot left turn lane and a 14 foot right turn lane. 5. A single access is proposed off of Daniel Drive. If the access to Diffley Road becomes a right in/right out only, the Daniel Drive access may become a major point of ingress and egress. As currently designed, this driveway is not adequate to handle large volumes of traffic. One consideration may be a reorientation of both the driveway and Daniel Drive, such that Daniel Drive would become the entrance to Eagan Center. Daniel Drive to the south would then "T" into this major access point. This eliminates the need for large volumes of shopping center traffic to turn onto and off of Daniel Drive into Eagan Center. Memorandum January 3, 1990 Page #4 If the driveway remains a secondary access point and is not redesigned, the west end of the median should be cut back about 5-10 feet to prevent left turning inbound vehicles from hitting the median. 6. The westerly driveway on Lexington Pointe Parkway serves the gas station and appears to be designed adequately to accommodate a semi-truck which is necessary for gas delivery to the site. 7. The next driveway into the site from Lexington Pointe Parkway is approximately 30 feet in width with 30 foot curb radii. We believe that this driveway is designed adequately. 8 The third driveway into the site is south of the entry area of the ice arena and the YMCA. This driveway is approximately 30 feet in width with 18 foot curb radii. We suggest that the curb radii on this driveway be widened to a minimum of 25 feet to allow smoother more efficient entrances and exits from the site. 9. The most easterly driveway on Lexington Point Parkway is also 30 feet in width with an 18 foot curb radii on the west side and a 25 foot curb radii on the east side. Again, we recommend increasing the radius of the west curb return to 25 feet. TRUCK ACCESS AND CIRCULATION 10. The proposed site plan shows a 20 foot opening from the southerly driveway on Lexington Avenue (See comment 1) ~6. Memorandum January 3, 1990 Page #5 into the delivery area behind the grocery store and the retail portion of the building. The width of 20 feet was used to discourage automobiles from entering the parking area at this point. However, due to the layout of the parking and the drive aisles on the west side of the grocery store, drivers will use this area regardless of the width of the opening into the loading area. Therefore, we recommend widening the opening to 24 feet and allowing automobile traffic to enter this area freely until a point immediately beyond the second opening into the parking area. Here we suggest that an after hours gate be installed. This gate would be actuated by trucks or other vehicles trying to enter the loading area. During open hours, signs and a variety of paving materials could also serve to inform drivers that they are not to proceed beyond this point. 11. The loading and delivery areas behind the retail portion of the project are wide enough for a truck to turn completely around and exit the site. However, this is only if the area is free of any trash enclosures, other delivery trucks or other parked vehicles. Over time, employees may begin to park in this area of the site, trash enclosures will be placed on the loading and delivery area and delivery trucks may be parked in this area when not in use. This would result in a need for semi-trucks to either back into or out of the loading area from the outer ringroad. If this occurs during operating hours of the center, this would cause on-site congestion and a greater potential for safety problems on the site. Memorandum January 3, 1990 Page #6 ON-SITE AUTOMOBILE CIRCULATION 12. In order to facilitate on-site automobile circulation, the curb radii of all on-site intersections and landscaped areas should be increased to 15 feet. This will allow drivers to proceed around the site without driving over curbs or swinging into the oncoming lane of traffic in order to avoid driving over the raised curbs. 13. Circulation within the parking areas would also be improved by increasing the radius of the landscape planters to 10 feet on the outside corners. 14. There are three areas of the site where we have noted a concern with regard to the distance between the ringroad and the entrance into a parking area. All of these areas are located along the south portion of the site. Two are located immediately to the southwest of the small ice arena. One of the openings from the parking area is approximately 30 feet from the inner ringroad while the other opening to this parking area is 40 feet from the outer ringroad. These short distances could result in a driver's inability to see oncoming traffic as it turns off of the ringroad. The third area of concern is located to the southeast of the YMCA building. Here there is an opening to the parking area approximately 30 feet from the inner ringroad. Again, drivers exiting the parking area may be unaware of drivers turning off of the inner ringroad due to difficult visibility. gt. Memorandum January 3, 1990 Page #7 15. At the northeast parking lot, north of the theater, an opening is shown into the first drive aisle once inside the site. We suggest that this opening be either eliminated or moved west to the next drive aisle in order to increase the distance to the ringroad which runs along the east end of the site. 16. On the outer ringroad, there is one drive-aisle opening into the retail parking area to the west of the Diffley Road access. We suggest that this entrance be shifted approximately 20 feet to the east, which would allow the drive-aisle line be centered with the property line across the road. This would enable a shared entrance point to the two parcels north of the ringroad, rather than two or more separate entrances. The disadvantage to this is the fact that the opening would not line up with a drive-aisle, and modifications to the placement of parking rows would be necessary to achieve an alignment. 17. We are concerned over the operation of the drop-off area. The drop-off area located between the ice arenas and the YMCA is situated on a curve and is approximately 175 feet which would accommodate nearly eight cars. Such a large drop-off area may be used very inefficiently as drivers would stop directly in front of the entry plaza rather than proceeding to the end of the drop-off area allowing other vehicles to pull in behind. This is likely to result in a point of congestion on the site where many vehicles are attempting to drop people off in a location where they SZ• Memorandum January 3, 1990 Page #8 cannot easily pull into the drop-off area. Also, it is difficult for drivers to get close to the curb or parallel park on a curve. We believe that the drop-off area could be improved in terms of on-site circulation by being shortened to accommodate only three to four vehicles. This would communicate the message to drivers that the drop-off area is not there for short term parking but only to drop off their riders. "No Parking" or "No Stopping" signs will be needed, especially along the curved portion of the drop-off. PEDESTRIAN CIRCULATION 18. A further concern with all of the drop-off areas is the fact that pedestrians must not only cross the inner ringroad but also the drop-off area in order to access the buildings. The high level of activity which generally occurs in drop-off areas during the time immediately preceding an event such as a movie, a hockey game or an ice show in the ice arenas would coincide with the peak of pedestrian activity. For this reason, we recommend eliminating the drop-off area immediately south of the theater. At this location, drivers in this drop-off area may not be able to see oncoming vehicles traveling along the east side of the theater, and the volume of pedestrians coming from the parking area to the south will be quite high. Also, the City may wish to include a striped pedestrian crossing across the ringroad and through the drop-off area between the ice arena and the YMCA. Memorandum January 3, 1990 Page #9 19. We also see the need for pedestrian crossing points over the landscaping between the ice arena entry plaza and the parking area to the southeast as well as to the parking area south of the small ice arena. Since there are no drive aisle openings into these portions of the parking lot, people will walk across the landscaped areas enroute to the ice arenas. This is very inconvenient during the winter months and during any time in which the parking lots are full and pedestrians are forced to walk between closely parked vehicles. 20. We have noted a similar situation with regard to the head-in parking north of the retail portion of the building. We recommend eliminating all of this head-in parking due to the fact that it forces pedestrians to walk between closely parked cars enroute to the parking areas. This is a safety concern, especially in winter, when it is more difficult for drivers to stop for pedestrians. In addition, these parking areas tend to build up with ice and hard packed snow making it difficult and unsafe for pedestrians to maneuver between closely parked cars, especially while carrying their purchases. The parked cars hinder the visibility of these pedestrians for drivers on the inner ringroad. 21. The site plan shows a shared circulation area for the gas station and the day care center. We strongly recommend against service station traffic sharing circulation areas with the day care center due to the fact that extra caution is needed since a larger than average percentage of pedestrians on the day care site Memorandum January 3, 1990 Page #10 are children. We are especially concerned with the fact that the car wash entrance or exit is in such close proximity to the day care center. Furthermore, we question the appropriateness of locating a day care center next to a gas station regardless of the fact that the circulation appears to be shared in this particular case. PARKING REQUIREMENTS 22. The question of bus parking arises, recognizing the fact that there are two ice arenas proposed on the site. There are no separate bus parking facilities shown on the site plan and if it is the intention to park buses in the drive aisles, confusion and inefficient traffic flow could arise. If an on-site circulation plan were developed for those times during which buses would be parked in certain drive aisles, signs, barriers, and directional arrows could reroute automobile drivers to various aisles which they could use to enter or exit the parking areas. 23. The site plan currently shows that 1,741 parking spaces are provided on the site. Using the City's parking requirement, the retail square footage requires 509 parking spaces while the theater requires 334 parking spaces for a total of 843 retail spaces. Using health club parking requirements from another City's ordinance and a parking study which was done for a health club, this land use could require anywhere from 160 to 215 parking spaces ( 1 space/200 sq. ft. to 1 space/150 sq/ ft.). This is assuming that the YMCA is approximately Memorandum January 3, 1990 Page #11 25,000 square feet with the outdoor pool area approximately 7,000 square feet for a total of 32,000 square feet. Parking for ice arenas typically requires one space per three seats. Given that the larger of the two ice arenas could seat anywhere from 2,000 to 3,000 people, the parking requirement could range from 667 to 1,000 spaces. The smaller ice arena, at 600 seats, would require 200 parking spaces. Overall the two ice arenas could require between 867 to 1,200 parking spaces. Given these ranges, the total site parking requirement would be 1,870 to 2,258 parking spaces. We anticipate that the peak parking demand could occur on weekend nights, such as Friday night. During the evening hours on a night such as Friday, one would anticipate that the grocery store, the shops, restaurants, theater, YMCA and the ice arenas would all be in use. While not the peak time for health club use, Friday night does constitute a near average attendance night at many health clubs, especially in the early evening hours. A special survey or study of other YMCA's in the Metro area may provide better information, specifically with regard to YMCA land uses. We would also anticipate that Saturday afternoon would be an extremely busy time on a site such as this. Given the above parking requirements and the likelihood of overlapping timeframes for the various uses on the site, we do not believe that 1,741 spaces is adequate Memorandum January 3, 1990 Page #12 to serve the needs of the project. We would recommend between 1,870 to 2,258, depending upon the final sizes of the YMCA and the large ice arena. 24. It appears that the arrangement/location of the parking spaces now shown on the site could be improved. The theater does not have a convenient parking situation, and the ice arena parking will very likely spill over into the parking to the west and north of the grocery store, as well as the parking south and east of the YMCA during major events. Please do not hesitate to contact us with any questions regarding the above comments. CRG/RHB/cih cc: Kristie Marnin 1 ' 1 ~ ~ r ;i,l cc , a i E, e! 11 1 I C ` j 1~ _..i v NLIE A 14 I DDITIUN p?' 19 A r EAC.AN 1 4 M Ift F o J wo.n - l----77 - -I ~•lE:tN GTON C PITJTE / SECOND AD I3 IT1.0 Our LOT A / I8( 1+ 2 r v S I_ • Revisions .-~C" 00. :'......p... 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