02/01/1990 - Advisory Parks & Recreation Commission
MEMORANDUM
TO: ADVISORY PARKS & RECREATION COMMISSION
FROM: KEN VRAA, DIRECTOR OF PARKS & RECREATION
DATE: JANUARY 29, 1990
RE: FEBRUARY 1ST COMMISSION MEETING
The City Council has appointed Shawn Hunter to a new three year term, and Sandy
Wensmann as a new appointee to a three year term with the Commission. John Griggs
fills the one year term as an alternate.
Welcome and Congratulations to our two new members, and to Shawn Hunter on his
three year appointment.
Before getting into the Agenda, I would like to call your attention to two enclosures in
your packet. The January issue of the Park Maintenance and Grounds Management
magazine features Thomas Lake as its Award Winning Shelter! Also, enclosed is the
Department's new brochure information on tennis, trails and shelters. These are now
available at the front counter.
After the introduction of the new members and the swearing in ceremony, the first item
of business for the Commission will be its organization for the new year.
The packet contains two memorandums pertaining to the organization of the Commission.
The first is on the roles of Commission members; the second memo pertains to the
election of its officers and committee appointments.
There is only one item on the Consent Agenda, which is a waiver of plat for the Robert
Engstrom Companies. There are two items under Development Proposals, and staff has
prepared packet items for these two development proposals.
As always, the Planning Department's review of these items are contained in the back of
the Commission packet.
OLD BUSINESS
Superintendent VonDeLinde will update the Advisory Commission on the status of the
Water Quality Plan. The City Council is scheduled to meet in a workshop session on
Tuesday, January 30, 1990, to review the Water Quality Management Plan Update, Storm
Water Utility Update, as well as a Clean Water Partnership Grant for Schwanz Lake.
FEBRUARY 1, COMMISSION MEETING
PAGE TWO
JANUARY 29, 1990
On the Agenda, without benefit of packet memorandum, is the landscaping policy. The
City Council is also scheduled to review this issue on Tuesday evening. It will include
revisions to the ordinances, as well as the proposed "draft" of the new sub-division code
planting requirements. Staff will bring this to the Commission's attention to review.
The third item under "Old Business" is a draft of the joint agreement between
Independent School District 196 and the City for the Willmus School Park site. A cover
memorandum and the draft agreement is contained within the packet.
NEW BUSINESS
There are two items under "New Business" on which staff has prepared packet items.
These include the Water Treatment Plant - Eagan Athletic Association storage issue, and
a proposal for playground equipment at Trapp Farm Park.
There are two items under "Parks Development", both of which will be verbal
presentations pertaining to the analysis for Blackhawk Park and an update on shelter
building designs now in progress.
OTHER BUSINESS AND REPORTS
There are several items under "Other Business and Reports", including the "Happenings",
results of the recent snowmobile meeting, discussion of the Carlson Lake Park meeting
held on Monday evening, and a brief report on the Winter Week-end now being planned
and programmed by the recreation staff. Also, on the agenda for "Other Business", is a
discussion on community events. Commission member, John Griggs, asked that this item
be placed on the agenda for general discussion purposes. If there are other items of
business that you would like placed on the agenda, it would be appropriate for the
Commission to discuss this under the "Other Business" category.
If members are unable to attend the February 1st meeting, notification to the department
would be appreciated.
Resp ull5ubmitted,
en
Director of Parks and Recreation
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MEMORANDUM
ll..II TO: ADVISORY PARKS & RECREATION COMMISSION
)CN/F+ROM: KEN VRAA, DIRECTOR OF PARKS & RECREATION
DATE: JANUARY 24, 1990
RE: A.P.R.C. MEMBERS ROLE AND RESPONSIBILITIES
BACKGROUND
The Advisory Parks and Recreation Commission annually organizes by election of its
officers and through its appointments to various standing committees. At the time of the
organizational meeting, a review of the Commission members role is also analyzed as a
reminder to all members of the responsibility they share for the direction of the Parks
and Recreation Department.
Attached to this cover memo is the Commission Members Code which has been used for
a number of years by the Advisory Parks and Recreation Commission.
Also, attached for the benefit of old and new members alike are two additional
attachments that have been prepared for identification of responsibilities and qualifications
of individuals who seek an interest in being appointed to the Advisory Commission. These
items are kept on file in the Parks and Recreation Department for those who are
interested in Commission appointment. These have been added to the packet as a point
of information.
FOR COMMISSION ACTION
There is no specific action for this agenda item. However, a review of the Commission
Members Code might help develop an understanding and appreciation of the
responsibilities the Commission members undertake as they assume their roles on the
Advisory Parks and Recreation Commission.
KV/bls
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A COMMISSION MEMBER'S CODE
As a commission member, I believe that the primary purposes of a
commission are to achieve effective and wise guidance of the department
through group thinking and action, to raise the standards of commission
membership and to improve the level of recreation and park services to the
community which supports it.
I realize that mine is a community trust, that I represent all the
people and that I ave a duty to the community as well as to my park and
recreation department I pledge myself, therefore, to cultivate an "educated
heart" so that I may be sensitive to my obligations and relationships in
this trusteeship. I subscribe to the code of an ethical person,remembering
that ethics refers to what a person is morally obliged to do or not to do
in a given situation.
I believe that commission service can be an expression of democratic
citizenship, signifying a willingness to accept community responsibility
and the charge to preserve popular control of American public services.
Respecting the dignity and worth of the individual, I shall base my
relations with people on their qualities as individuals without distinction
as to race or creed or color or economic or social status. I believe that
a person's greatest possession as well as his greatest contribution to
society, may lie in the ways in which he differs from, rather than in the
ways in which we are similar. I shall accept these differences and try to
build a useful relationship upon them.
I uphold the principles of my organization, recognizing and assuming
my responsibility as a commission member to establish and administer the
best possible program and policies for my park and recreation department.
I shall learn its program and objectives, give to it a fair share of my
time and personal abilities, keep a community wide perspective knowing
that, for sound community service, my department's work must be
coordinated with the total community.
I promise to be loyal to my own organization and a good neighbor to
other agencies. My attitude shall be one of cooperative open-mindedness
and objectivity. In carrying out my assignments, I shall be professional
in realizing that it is not possible to lay down absolute rules for all
situations. I shall be willing to think things through with the other
commission members, weighing alternatives and exercising good judgement in
choosing among them.
I have faith in the fellowship of common endeavor, believing that
unity is accomplished through the resolution of differences and not in
their suppression. I recognize the value and the necessity of mutual
understanding and teamwork between the commission and the staff in
developing a good department. I realize that the functions of the
commission and the staff are different but that, with common goals in
focus, and with confidence in and respect for each other, methods of joint
participation will not be difficult to find.
T
I shall try to be a good commission member: a believer, a planner, a
doer, an interpreter, a prophet, a reformer, a builder, a friend, a good
citizen.
Desiring to contribute all that I can to the betterment of my
community and its people, I willingly accept this code for commission
members and will be guided by it.
5.
EAGAN ADVISORY PARKS AND RECREATION COMMISSION
The Advisory Parks and Recreation Commission is an appointed
commission of the City Council of volunteer citizens. The purpose of the
commission is to advise and make recommendations to the City Council
concerning both parks and recreation issues. In addition, the commission
provides input to City staff,in affect, acts as an advisory board on
community interests concerning recreation and parks.
ORGANIZATION: The commission consists of 7 members who are appointed by
the City Council for three (3) year terms and 1 alternate who is appointed
for a one (1) year term.
Chairman, Vice-Chairman and Secretary are elected annually by the
commission members at an "organizational meeting" in January/February.
Study committees are also organized at this time. Meetings are held
monthly,or at the call of the chairperson.
MEMBERS ROLE: The Advisory Commission work covers a broad range of issues
which must be acted upon in a timely manner. To accomplish this work,
regular attendance and participation by members is essential.
Occasionally, the formation of "task" or "study groups" becomes necessary
to look into or work further on more complex issues. Assignment to these
groups is voluntary.
Because regular participation is important to the functioning of the
commission, the City Council in January of 1974 passed a motion that three
consecutive absences by a member may lead to replacement on the commission.
If members find that commitments prohibit regular attendance or causes a
period of extended absences, they should seriously consider resigning from
the commission.
Perhaps the most significant responsibility the members have is to keep an
open mind to park issues. Listening, learning and discussion of issues are
important aspects of commission work. Decision making should be based on
information gathered and what can be seen as working towards the betterment
of the City and parks and recreation system. Maintaining objectivity in
the face of special interest groups is often difficult, but essential to a
balanced approach to parks. Both long term objectives and short term
benefits should be considered on all issues.
The Advisory Commission acts as a group; disagreement and divergent views
are expected and desirable. However, these views are not to be represented
to outside organizations/committees as being representative of the views of
the Advisory Commission or City. Members need to be certain that they do
not express personal views and interests as that of the City or Parks and
Recreation Department.
P.U.D.
A planned unit development, is an agreement between a City and
developer/land owner to develop the land included in the agreement
according to a specific criteria; including residential densities, park
land, commercial area, with a proposed time frame for development.
P.U.D.'s run for a period of 5 to 15 years.
SYSTEMS PLAN
A System Plan is a document of intensive study of the park and recreation
system to determine existing deficiencies inland and type of facilities
the City needs to provide its citizens. The study seeks to focus in on
specific park needs, prioritize those needs based on the rest of the park
system needs, as well as provide direction for the department in the
development of existing and future parks.
'1.
RESPONSIBILITY/AUTHORITY: The commission does not have statutory powers,
as do "Park Boards". It is a creation of the City Council with the
responsibility of parks and recreation. The commission reviews residential
development for recommendation of parks dedication; annually reviews the
budget, provides input regarding programming, hears citizens requests and
investigates issues for recommendation. In addition to the general
responsibility of parks and recreation, the commission will perform
"special" responsibilities as well.
As an example, the Advisory Commission provided input and reviewed the City
wide Bicycle Trails Plan, the need for a System Plan, reviewed plans for
park development, and guidance in the development of the System Plan
itself.
STAFF: The City employs a professional administrator for the Parks and
Recreation Department whose responsibility includes the day to day
direction and operation of the department and is directly responsible to
the City Administrator and City Council. The director prepares the
operational budget, and with the staff purchases major equipment items,
oversees the forestry department and park maintenance and development
activities as well as give direction to the effective operation of
recreational programming, etc.
As the position relates to the Advisory Commission, the director prepares
the commission's agenda and support information concerning agenda items.
Items require commission action, informational items on parks and programs
are presented by the director and communicated to the appropriate parties.
The City Administrator and City Planner occasionally attend meetings of the
Advisory Commission and will comment on Council directives, as well as
background information pertaining to City development.
FOR YOUR INFORMATION
PARK DEDICATION
The City has enacted an ordinance under Minnesota laws, which grants a
community the authority to receive land for park purposes from residential
developers. This dedication is set at 10% of the land to be available, or
the amount of land is not sufficient to support a park, a cash dedication
is taken. The amount of the cash dedication is based on the type of
residential unit. The commission annually reviews the fees for possible
adjustment. The cash collected goes into the "park site acquisition and
development" fund for purchase and/or development of parks throughout the
community. This dedication requirement was extended to commercial and
industrial property upon recommendation and approval of the City Council
effective January 1,1983.
COMPREHENSIVE GUIDE PLAN
Required by the Metropolitan Council, the City prepared a "Comprehensive
Guide Plan" for the City. One segment of the plan includes parks.
Neighborhood service areas were defined to help determine what park needs
might be for each portion of the City.
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ADVISORY PARKS AND RECREATION COMMISSION
JOB DESCRIPTION/QUALIFICATIONS
QUALIFICATIONS:
1. Resident of the City of Eagan
2. Willingness and dedication to commit both time and personal
energy to the commission.
3. An interest in both parks and recreation issues.
4. Desire to provide a broad range of parks and recreation service
to citizens of the community.
5. Interest in and knowledge of the community of Eagan.
6. Interest in recreation and parks fulfilling a vital role in the
quality of life for Eagan residents.
7. Willingly seeks input from neighborhoods, organizations, and
individuals.
8. Ability to maintain an objective approach to park and recreation
issues.
RESPONSIBILITIES:
1. Attend and participate in regular monthly meetings and special
meetings.
2. Attend and participate in appointed study committees which may be
required to conduct the affairs of the Advisory Commission.
3. To make recommendations concerning parks acquisition and
development to council and staff.
4. To review and make recommendations concerning recreation
programming.
5. Annually elect officers of the Advisory Commission.
6. Provide input into park site planning.
7. Annually reviews the department budget, providing suggestions to
staff.
8. Performs fact finding tasks for City Council.
REPORTS TO:
1. City Council
2. Director of Parks and Recreation
PERFORMANCE AND EVALUATION:
1. Self evaluation by commission.
2. Regular attendance and participation.
3. Knowledge and satisfaction that commission is fulfilling a vital
role in the community.
CONDITION OF WORK:
1. 3 year terms; appointment by council.
2. No compensation; but a great deal of personal satisfaction to be
offered.
DUTIES OF CHAIRPERSON:
1. To preside over regularly scheduled and special commission
meetings.
2. To call special meetings of the Advisory Commission when required
to conduct the responsibilities of the commission.
3. To act as spokesperson for the commission.
4. With the Director of Parks and Recreation, establish a tentative
agenda for monthly meetings.
5. Assign members to special study committees.
6. Advise and consult with individual members concerning their
participation on the committee.
DUTIES OF THE VICE-CHAIRPERSON:
1. In the absence of the chairperson, conduct meeting of the
Advisory Commission.
2. To perform assigned task as might be requested from the
chairperson.
DUTIES OF THE DIRECTOR OF PARKS AND RECREATION TO THE ADVISORY COMMISSION:
1. To assist in the development of the agenda and prepare packet
material.
2. To act as a liaison to the City Council for the recommendations
made by the commission.
3. Provide direction and input to the commission concerning parks
dedication and recreational programming.
4. To perform fundamental research in the study of parks and
recreation issues.
5. To attend meetings of the Advisory Commission and study
committees.
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MEMORANDUM
TO: ADVISORY PARKS AND RECREATION COMMISSION
FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION
DATE: JANUARY 29, 1990
RE: ORGANIZATIONAL BUSINESS
At the organizational meeting of the Advisory Commission on February 1st, the Advisory
Commission will elect its Chair, Vice-Chair and Secretary.
The responsibility of the Chair person is to chair the Commission meetings and to
represent the Advisory Commission before the City Council, should that situation occur.
The Chair also works with the Director of Parks and Recreation to establish the agenda,
determines the need for special Commission meetings, and with the advice and consent
of the Commission members, makes appointments to Ad Hoc study committees.
The Vice-Chair, in the event that the Chair is unable to attend a meeting, assumes the
responsibility of the Chair. The secretary's responsibility is for correspondence of the
Advisory Commission and also signs all Commission minutes. The duties of the secretary
have been changed over the past few years; the department secretary now takes minutes
for the meetings.
Traditionally, the Director of Parks and Recreation takes the nominations for the
appointments to these three positions, and distributes ballots for the election of these
positions.
The Advisory Commission then establishes its standing committees. In the past, the
Commission has used the Recreation Committee, Development and Finance Committee,
Park Naming and Water Quality Committee.
The Recreation Committee meets from two to three times per year and reviews with staff
recreation programming or undertakes studies that could lead to development of new
recreation program offerings.
The Development/Finance Committee has typically been the Commission members as a
whole, with the responsibility for reviewing park sites for potential acquisition. The
financial responsibilities for the committee have been very minimal over the last several
years, but of primary importance when the City was involved heavily in the 1984 Parks
Bond Issue.
ORGANIZATIONAL BUSINESS
PAGE TWO
JANUARY 29, 1990
A Park Naming Committee should again be established for 1990, in that there are two
currently unnamed areas that will be available for use in 1991. Staff feels it is appropriate
that this committee be organized with the intentions of developing name suggestions for
these areas.
The Water Quality Committee was begun in 1989 to deal with the Water Quality
Management Plan. Depending upon the outcome of the Council meeting and discussions
relative to the Advisory Commission's involvement in environmental issues, this committee
may or may not be appropriate for 1990.
DATE/TIME - MEETINGS
The Advisory Commission should also set day and dates for Commission meetings.
Traditionally, this is the first Thursday of the month. In the calendar year 1990, two such
dates should be considered for a change. Commission may want to decide whether it
wishes to meet on July 5, or the following week on July 12. The 5th, being the day
following the holiday, it may be inconvenient for most Commission members. The July
12th date may be more appropriate.
There appears to be a conflict in March; the first Thursday is March 1st, this conflicts with
the Minnesota Recreation and Park Association State Conference. Staff will be attending
this conference. It would be difficult to return for the Commission meeting, but if the
Commission really preferred us to do so, we could.
KV/bls
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AGENDA
ADVISORY PARKS AND RECREATION COMMISSION
EAGAN, MINNESOTA
Thursday, February 1, 1990
7:00 P.M.
Eagan Municipal Center
A. 7:00 P.M. Regular Meeting - Eagan Municipal Center
B. Call to Order and Pledge of Allegiance
C. Introduction of New Members and Swearing In Ceremony
D. Commission Organization:
(1) Review Commission Members Responsibilities
(2) Election of Chair
(3) Election of Vice Chair
(4) Election of Secretary
(5) Committee Appointments:
(a) Recreation Committee
(b) Development/Finance
(c) Park Naming
(d) Water Quality
(6) Commission Meeting Dates and Times
E. Approval of Agenda
F. Approval of Minutes of Regular Meeting of January 4, 1990
G. Consent Agenda
(1) Waiver of Plat - Robert Engstrom Companies
H. Development Proposals
(1) Preliminary Plat - Joseph Connolly Addition
(2) Eagan Center 5th Addition - Tri-Land Properties
I. Old Business
(1) Water Quality Plan Update and Discussion
(2) Landscape Policy
(3) Draft Joint Agreement, S.D. 196/Willmus Site
'3 •
J. New Business
(1) Water Treatment Plat - EAA Storage Issue
(2) Trapp Farm Park - Proposal for Playground
K. Parks Development
(1) Contract 90-1 - Analysis for Blackhawk Park
(2) Shelter Buildings
L. Other Business and Reports
(1) Happenings
(2) Results of Snowmobile Meeting
(3) Carlson Lake Park Update
(4) Winter Weekend
(5) Community Events Discussion
M. Adjournment
/4,.
Subject to approval
MINUTES OF A REGULAR MEETING OF
THE ADVISORY PARKS AND RECREATION COMMISSION
EAGAN, MINNESOTA
JANUARY 4, 1990
A regular meeting of the Advisory Parks and Recreation Commission was called
to order at 7:00 P.M. on Thursday, January 4, 1990 with the following Commission
Members present: George Kubik, Ted Billy, Michele Swanson, Sandy Masin, Shawn
Hunter, Dick Carroll and Jack Johnson. Staff present included Ken Vraa, Director of
Parks and Recreation; Dorothy Peterson, Recreation Supervisor II; John VonDeLinde,
Parks Superintendent; Steve Sullivan, Landscape Architect/Parks Planner; Jim Sturm, City
Planner; and Cherryl Mesko, Secretary.
AGENDA
Sandy Masin moved, Michele Swanson seconded with all members voting in favor
to accept the agenda as presented.
MINUTES FROM DECEMBER 7, 1989
Page 7, Paragraph 1, Line 6 should read, "Developers would no longer be
Dick Carroll moved, Shawn Hunter seconded with all members voting in favor to accept
the minutes of December 7, 1989 as amended.
CONSENT AGENDA
Shawn Hunter moved, Dick Carroll seconded with all members voting in favor to
recommend to the City Council approval of the following:
POPPLER HOMESTEADS NO. 2 - LAWRENCE POPPLER. That this proposal
be subject to a cash parkland dedication. That this proposal be responsible for
constructing a six foot concrete sidewalk along the south side of Lone Oak Road
or be subject to a cash trailway dedication dependent upon the policy at final plat.
BLACKHAWK ACRES 3RD ADDITION - LES DUOOS & ASSOCIATES. That
this proposal be subject to a cash parkland dedication. That this proposal be
subject to a cash trailway dedication subject to the enacted policy at the time of
final plat.
ADVISORY PARKS AND RECREATION COMMISSION
MINUTES OF JANUARY 4, 1990 MEETING
PAGE 2
WEST PUBLISHING
Ken Vraa introduced the West Publishing issue to the Commission commenting that
the background would be reviewed by Jim Sturm, City Planner and Steve Bryant,
representing West Publishing would follow up with his presentation to the Commission.
Jim Sturm explained that the proponent was requesting a Comprehensive Guide
Plan Amendment, Planned Development Amendment, rezoning and preliminary plat of
six lots and one outlot. This plat encompasses approximately 208 acres of the 425 acre
Gopher Eagan Planned Development that was platted in 1976. The Gopher Eagan
development provided a 17 acre parkland dedication which is now known as Wescott
Station Park, therefore the current proposal has fulfilled its parkland dedication
requirement.
Mr. Sturm further explained that the master plan is intended to serve West
Publishing's expansion needs well into the 21st century by increasing the gross development
square footage from the existing approximately 1.35 million square feet to approximately
3.8 million square feet. Jim also noted that there would be a 150 foot, no-build buffer
strip along Elrene Road. Access would be gained from Yankee Doodle to a private
Becker Road with restricted access to Elrene. Another option may be access to Yankee
Doodle which Planning is recommending. An Environmental Impact Study will need to
be completed before any development can occur. It is hoped that this study will be
completed by May.
Steve Bryant, representing West Publishing reiterated Mr. Sturm's comment that this
plan is a long range projection leading to the full development of this site sometime
beyond 2000. Mr. Bryant also stated that the final approval is contingent upon the results
of the EIS which was required primarily due to the size of the warehouse buildings being
planned. Some of the concerns that were brought up at a neighborhood meeting were the
development of Lot 5, lighting of the site, berm between the West facility and neighbors
and the planned park development. Further the issue of storm water ponding was
resolved based on recommendations made to West Publishing by Ken Vraa and Steve
Sullivan.
Steve Sullivan commented that the berm adjacent to Wescott Station Park buffers
West Publishing from the park. Steve stated that neighborhood meetings have been held
and scheduled regarding the planning for Wescott Station park. Mr. Bryant commented
that the impression he had after the neighborhood meeting was that the residents
surrounding the park would prefer the West Publishing employees not use the park and
that the berm serve as a buffer. Shawn Hunter stated he felt it was important to provide
access to the park for both residents of the neighborhood as well as West employees. Mr.
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ADVISORY PARKS AND RECREATION COMMISSION
MINUTES OF JANUARY 4, 1990 MEETING
PAGE 3
Bryant assured the Commission that there would be sufficient open area within West's
property so they didn't feel their employees would make use of Wescott Station Park.
Tom Gillen, 3630 Windtree Drive, addressed the Commission noting he lived on
the corner of Windtree and Elrene. He stated that the location of the access to the park
was rumored to be moved from the outlot off Ridgewood to Elrene. He wanted it noted
that he opposed the access from Elrene.
Mr. Ken Peske, 3675 Ridgewood Drive explained that he was told this park would
be a "natural" park. He has been watching the development occur in this area and if the
access to the park occurs within the outlot on Ridgewood the traffic on this "quiet" street
will increase drastically because all traffic wanting to get to the park would come in at this
location. Mr. John McNamara, 3661 Ridgewood Drive agreed with Mr. Peske's comments.
Ken Vraa explained that the issue of access to Wescott Station had not been
determined as yet, but option would be shared with the neighbors at the next
neighborhood meeting. All possibilities are being considered at this time with the toughest
issue being that of access to the park.
Mr. Rick Kinney asked if the entrance to the park had been defined. In response,
Mr. Vraa again stated that options are being reviewed at this time but no decision has
been made as yet.
Sandy Masin expressed her concern over the comment by Mr. Bryant that West
Publishing employees will not use the park. Mr. Bryant commented that the long range
plan is to build the berm larger and landscape it to provide sufficient space for employees
to walk on West's property if they so desire. He sees the problem of integrating industrial
residents and residential residents as the main concern. Mr. Bryant also indicated that if
access is gained from Elrene it will most likely bring more traffic into the park versus
having the access in a more secluded location.
After further discussion Dick Carroll moved to accept Comprehensive Guide Plan
Amendment, Planned Development Amendment, rezoning and preliminary plat of six lots
and one outlot as presented and that the proposal be responsible for the construction of
an eight foot bituminous path along the east side of Elrene Road and the south side of
Yankee Doodle Road or a cash trail dedication dependent upon the policy at the time of
final plat. The motion was seconded by Jack Johnson with all members voting in favor.
ADVISORY PARKS AND RECREATION COMMISSION
MINUTES OF JANUARY 4, 1990 MEETING
PAGE 4
In conclusion, Ken Vraa thanked Steve Bryant for the cooperative effort he
displayed in getting the proposal issues resolved. George Kubik thanked all those
attending the meeting for coming and for their input.
WILLMUS PARK SITE - SCHOOL DISTRICT #196
Ken Vraa commented that page 22 of the packet shows the original concept plan
for the Willmus Park Site and page 23 shows the new concept plan which ties the park
into the school site.
Eric Linner, representing the architect for School District 196 indicated that in
laying out this school site they tried to preserve the natural beauty inherent with the
property. It was determined that two soccer and two softball fields would be needed on
the site. Softball field #2 was moved to accommodate an ice skating area. The hard play
and soft play area would remain close to the building and a trail would tie into existing
trail proposed adjacent to the site. Ken Vraa noted that the building design is consistent
with that being used at Pine Ridge and that the plan is to have this school open by
September, 1991.
Mr. Vraa further noted that the joint development use agreement has not been
completed to date but it would be similar to the one done for Woodlands School/Mueller
Farm Park. The development would reflect S.D. #196 being responsible for grading and
site development whereas the City would be responsible for playground installation and
maintenance. George Kubik commented that this type of agreement has worked out very
well in the past and looks forward to continuing this type of joint effort.
Jack Johnson asked how the public would access the proposed skating rink. Mr.
Vraa commented that they would need to use the trail on the south side of the site.
Concerns were expressed by several Commission members regarding how much use the
rink would actually get because of it's rather secluded location and expressed concerns
regarding the maintenance of the ice rink. Other locations for the rink were talked about
but it appeared that there were no other viable options for location because of the space
constraints with this site and the facilities that needed to be provided.
Mr. Jerry Bertsch, Principal on Special Assignment for School District 196 indicated
that the school had worked very carefully with the architects to try to incorporate all the
uses necessary for this school site and they felt the layout was the best use of space.
Relocating the rink to another location would involve further grading than was anticipated.
He explained that although the school would make use of the rink, it was not part of the
school's programming for physical education.
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ADVISORY PARKS AND RECREATION COMMISSION
MINUTES OF JANUARY 4, 1990 MEETING
PAGE 5
After further discussion, George Kubik moved, Jack Johnson seconded with all
members voting in favor to recommend the approval of this park layout plan without the
ice rink at this time but to leave the option open to add a rink at the original location at
a later date.
KETTLE PARK - SAND VOLLEYBALL COURTS
Dorothy Peterson reminded the Commission of their request to review possible
locations for sand volleyball courts. The recommendation was to include positive and
negative impacts on the parks and surrounding neighborhoods and to consider single or
double court configurations. Information regarding location with neighborhood parks was
also requested.
Five issues were identified as elements to be considered as the base of comparison
of the parks for this use. They were: external considerations, use relationships, support
facilities, site considerations and special conditions. Further sand volleyball court users
were classified in three categories; leagues, reserved and casual.
Page 29 of the packet shows the limitations by park at the community parks and
athletic sites for this type of facility. Goat Hill, Ohmann and Thomas Lake would all have
severe limitations and Blackhawk and Thomas Lake picnic areas would be impacted
negatively by league play.
Steve Sullivan commented that Northview Park would meet the criteria for a double
court except for spatial limitations. Twenty trees would need to be relocated at this site
and a survey would need to be done to identify exactly how this could be done. He
further stated that Rahn Athletic meets all the criteria except for parking. A double court
could be build adjacent to field 4 in the warm-up area. Another location could possibly
be the Lexington/Diffley site where all criteria would be met. Finally the high school site
east of field #3 would be a possibility meeting all criteria, however this would require
special permission from S.D. #196.
Dorothy Peterson examined the possibility of installing a court in a neighborhood
park. She noted that with the exception of Bridle Ridge all other neighborhood parks
have a conflict with the criteria established for this facility. Bridle Ridge has the best
layout for courts in a neighborhood park. The areas of caution to be considered in
providing this facility in a neighborhood park include the demand to conduct "league" play
at the site. Introducing a community type activity into a neighborhood park presents
potential problems for parking and compatibility to the adjacent residences and represents
1q.
ADVISORY PARKS AND RECREATION COMMISSION
MINUTES OF JANUARY 4, 1990 MEETING
PAGE 6
a reversal of the City's desire to remove high impact community action from neighborhood
parks. Secondly, priority should be given to a community park which seems the most
appropriate location. Thirdly, volleyball as a neighborhood activity can be conducted in
local parks by setting up a net on poles within general open play turf areas. Finally, if
this is to become an "optional" park facility, equal distribution should be a park planning
criteria.
George Kubik thanked staff for a very comprehensive and thorough report. Shawn
Hunter stated he agreed that this type of activity belongs in an athletic park, i.e. Lexington
Diffley or Rahn Athletic but he wouldn't want to see one at Northview. Ted Billy
suggested that Blackhawk be considered as a potential site when that park is being
developed. When Sandy Masin questioned where casual users would go John VonDeLinde
responded that it would most likely be a two tiered system; league play being designated
at an athletic site, i.e. Rahn or Lexington/Diffley and casual play would be designated at
Blackhawk and Trapp for example.
Ken Vraa commented that if this double court facility were to go into a
neighborhood facility first it would be used as a community facility. He suggested putting
this type of activity in a community park first where it can absorb the numbers of users.
Dan Smith, 2024 Vienna Lane stated that he disagreed with this explanation. He
suggested that sand volleyball courts belong in neighborhood parks where people within
those neighborhoods could participate. Ted Billy suggested that perhaps sand volleyball
could be considered in neighborhood parks as an option. Dorothy Peterson commented
that we should not preclude using these courts in neighborhood parks but that they must
be placed very carefully considering the cost implications of doing so.
Sandy Masin suggested that if a double court was going to be installed in 1990 that
Rahn Athletic seemed to be the most viable option. Michele Swanson expressed her
concern for the parking limitations at this site.
After further discussion, Shawn Hunter moved to recommend the design and
construction of a double sand volleyball court at Rahn Athletic with future consideration
given to constructing one at the Lexington/Diffley site. George Kubik added that the
updated Park System Plan should cover this facility use as well. Ted Billy amended the
motion to include sand volleyball courts in the design of Blackhawk Park. Sandy Masin
seconded the amended motion. The vote was six for and one against with the motion
passing.
2Q .
ADVISORY PARKS AND RECREATION COMMISSION
MINUTES OF JANUARY 4, 1990 MEETING
PAGE 7
KETTLE PARK - ICE SKATING RINK
The Commission was reminded they directed Staff to review the status of skating
facilities in the city, provide pertinent demographic information and consider short and
long term perspectives and maintenance concerns. One of the questions for consideration
is whether a 1 hockey rink per 3000 people and 1 pleasure rink per 3000 people a valid
standard. Also, given the limited resources, which park site should have the next rink.
Consideration needs to be given to the short and long term support facilities that might
be required to continue established standards of operation and the maintenance costs
implications.
Dorothy Peterson explained that on page 40 of the packet the existing skating
facilities and the standards for each district were outlined. Page 41 of the packet outlined
the parks by Park Planning District and the Neighborhood Service Area indicating the
actual skating surfaces that exist. Dorothy indicated that at the present time we do not
have hard demographics on the use of pleasure rinks throughout the city. Work is being
done this year to get as much of that information as possible. She was surprised to see
such a concentration in the north and northwest part of the city.
Steve Sullivan noted that the layout concerns for an ice rink are 5,000 to 52,000
square feet with a typical free skate area consisting of 12,000 to 17,000 square feet. Some
concerns are for good pedestrian access and support facilities to enhance the skating
experience. The most critical issue is that there be a flat gradient for flooding. Steve
noted that there may be three possible options for skating at Kettle Park. One could be
the northwest corner of the park which would need to be regraded in order to work. The
cost for the regrading would be approximately $2,000. Second location could be on the
softball field, but, again there would be a sloping problem. The third, and least desireable
location would be skating on the pond.
John VonDeLinde addressed the maintenance issue, noting that the 1990 budget
does not allow for additional staff for maintenance, therefore, all work for the additional
rinks that have been added will need to be covered with existing staff. He noted that at
Kettle Park the 1.2% slope Steve had talked about would require berming on the south
and east side of the rink and in order to flood the rink it would require more flooding
than usual to provide a flat surface. The cost for doing this type of berming would be
approximately $3200 per year in additional maintenance and labor. The concern for turf
establishment after a rink has been installed is great. It is almost impossible to get turf
to grow after a rink has been established, thus there would be additional cost in trying to
re-establish turf after the skating season. Adding Kettle Park as a skating site would
provide for an incremental increase in service and would be a reactionary measure.
21.
ADVISORY PARKS AND RECREATION COMMISSION
MINUTES OF JANUARY 4, 1990 MEETING
PAGE 8
George Kubik noted that this request was received last year and given the limited
resources available it would be necessary to close an existing rink in order to open a new
one. Dorothy Peterson stated that consideration needs to be given to realigning skating
areas and there is also a need to consider adding on a new facility if needed. Mr. Kubik
added that it would be important to look at a systematic approach to adding additional
rinks.
Mr. Daniel Smith commented that he had cleared off the pond area and found that
kids were out there skating right away. He also indicated he had checked with an attorney
who explained that when the kids were on the pond they were there at their own risk and
that Mr. Smith would not be held responsible for having cleared the snow away.
Dick Carroll and Steve Sullivan both expressed their concern regarding the stability
of the ice on this pond because of the bounce in the pond that can create unsafe ice
conditions therefore were uncomfortable looking at the pond as an alternative.
Shawn Hunter indicated that the addition of skating rinks should be addressed
under the Master Parks Plan because of the budgetary concerns. George Kubik
commented that there is a need to review usage of ice rinks each year because the use
will increase at some sites and decrease at others.
After further discussion, George Kubik moved, Shawn Hunter seconded with all
members voting in favor to deny the short term request for a pleasure ring at Kettle Park
and moved to establish a yearly review of ice rink use.
DRAFT MISSION STATEMENT - NATURAL RESOURCES
George Kubik provided the Commission members with a Draft Proposal for Natural
Resources Mission Statement and Proposal to Amend Charter for eagan Advisory Parks
and Recreation Commission. He noted that this proposal would need the coordination
of other City staff before going before the City Council.
John VonDeLinde suggested that the Commission have this draft ready for the
Council to review at a January 30, 1990 meeting where the water quality issues will be
reviewed. One of the crucial issues to be discussed is the implementation of the Water
Quality Plan and the Mission Statement would tie directly into that.
22•
ADVISORY PARKS AND RECREATION COMMISSION
MINUTES OF JANUARY 4, 1990 MEETING
PAGE 9
After further discussion, George Kubik moved to have staff formalize the Mission
Statement with a recommendation to change the name to Eagan Advisory Parks,
Recreation and Natural Resources Commission and the department's name to Eagan
Parks, Recreation and Natural Resources Department. The motion further stated that the
proposal should be prepared for the City Council to review on January 30, 1990. Dick
Carroll seconded the motion with all members voting in favor.
LANDSCAPE POLICY - PART 2
Steve Sullivan noted that no further information was ready for Commission review
on this issue.
NEIGHBORHOOD MEETINGS - CARLSON LAKE AND WESCOTT STATION PARK
Steve Sullivan explained that neighborhood meetings had been scheduled for the
Carlson Lake Park neighborhood on Monday, January 29, 1990 at 7:00 P.M. A
neighborhood meeting for Wescott Station Park has been scheduled for Wednesday,
February 7, 1990 at 7:00 P.M. Commission members are invited to attend.
PROJECT STATUS MATRIX
As requested by the Commission, Steve Sullivan distributed a project status matrix
outlining the park projects that were completed under the bond referendum, what was left
to be completed under the referendum and the status of development of all parks.
HAPPENINGS
John VonDeLinde explained that the video tape that Jon Oyanagi had prepared
for the Commission included winter use of the parks. It covered skating lessons at
WellSite Park, the new hockey rinks and skating area at Bridle Ridge Park , the snow
tubing activity at Trapp Farm Park and the skating area at Slaters Acres Park. Also
included was a video presentation of the maintenance required to establish and maintain
the ice skating surfaces. The Commission was able to see the equipment used to establish
the ice surface and the work the crews do to maintain them on a regular basis, i.e.
operation of the Zamboni, sweeping of the rinks, flooding of the rinks, etc. Dick Carroll
commented that this process is very well planned and carried out. Sandy Masin asked if
this video could be shared with the public somehow so that they could get an idea of how
much work goes into maintaining the rinks. John VonDeLinde commented that this had
been done in 1987 but nothing had been done since.
ADVISORY PARKS AND RECREATION COMMISSION
MINUTES OF JANUARY 4, 1990 MEETING
PAGE 10
WINTER WEEKEND
Dorothy Peterson recapped some of the activities that would be included during the
Winter Weekend of February 2, 3 and 4. Included are a snow sculpture contest, family
skate, cross-country skiing, ice fishing, speed skating meet, sliding party and a snow softball
tournament. Commission members are encouraged to participate in this weekend.
TRAPP FARM PARK UPDATE
Ken Vraa stated that a letter had been sent to Tri-Land before Christmas regarding
this issue,however, no response has been received to date.
PILOT KNOB PARK LIGHTING
Steve Sullivan reminded the Commission of the downlighting that had been installed
at the free skating area in Pilot Knob Park. The neighbors have lived with the situation
for one week and it appears as though they are happy with the lighting now. Mr. Kubik
commented that Mr. Kanne had called him to thank the City, and Steve in particular, for
a job well done in resolving this issue.
Sandy Masin asked about the January 7th snowmobile meeting. Ken Vraa
commented that this was a meeting to get public input on snowmobiling in the community.
At this point in time it is legal to ride snowmobiles, however, the way the ordinance reads,
it makes it very difficult for people to actually ride legally within the city. Additionally,
the police have had trouble enforcing this ordinance so it was felt it was necessary to
review the existing ordinance at this time.
With no further business to discuss, Shawn Hunter moved, Michele Swanson
seconded, with all members voting in favor to adjourn the meeting. The meeting was
adjourned at 10:50 P.M.
SECRETARY DATE
2~
MEMORANDUM
TO: ADVISORY PARKS AND RECREATION COMMISSION
FROM: STEPHEN SULLIVAN, LANDSCAPE ARCHITECT/PARKS PLANNER
DATE: JANUARY 25, 1990
RE: CONSENT AGENDA - FEBRUARY 1, 1990
1. WAIVER OF PLAT - ROBERT ENGSTROM COMPANIES. A Waiver of Plat in
order to split Parcel 021-29 for a land conveyance located along the west side of
Elrene Road the WY2 of Section 13.
RECOMMENDATION:
A. The additional lot as a result of the Waiver of Plat be subject to a cash
parks dedication.
B. The additional lot as a result of the waiver of plat be subject to a cash
trailway dedication.
SS:cm
0•
MEMORANDUM
TO: ADVISORY PARKS AND RECREATION COMMISSION
FROM: STEPHEN SULLIVAN, LANDSCAPE ARCHITECT/PARKS PLANNER
DATE: JANUARY 26, 1990
RE: JOSEPH CONNOLLY ADDITION
WELL SITE WATER TREATMENT FACILITY
REQUEST
The City of Eagan is requesting the preliminary platting of two lots on 20.6 acres for a
water treatment plant.
The memorandum is informational and no formal action is required by the Advisory Parks
and Recreation Commission.
BACKGROUND
The parcel is located within the northeast quadrant of Co.Rd. #31 and Co. Rd. #32.
Well Site Park lies within Lot 1, Block 1. Lot 1, Block 2 is located east of Ches Mar
Drive and supports a water reservoir, booster station and well. The continued growth of
Eagan has necessitated the implementation of a second water treatment facility to serve
the south portion of the city.
The Commission may recall the redevelopment of Well Site Park and loading station with
the upgrading of Co. Rd. #31. The improvements included the grading of a speed skate
oval, the construction of a parking area, access road, loading pad and hammerhead
turnaround. Well Site Park with the recent park shelter building improvement, provides
high quality skating opportunities for users of all ages, levels and needs.
DEVELOPMENT PROPOSAL
The proposal locates the water treatment plant south of the parkland facilities. A small
home will need to be relocated and some mature trees will be lost with the improvement.
(See Figure #1)
2(p.
The construction of the water treatment plant will not influence the operation of Well Site
Park. The proposal indicates compatible layouts which provide no serious conflicts
between the two uses. Staff's only comment in this regard is the occasional loading of
water or delivery of chemicals to the facility which places straight trucks and semi trailers
with park vehicular traffic.
The building will be construction of brown brick with blue and terra cotta accents similar
to City Hall. A garage bay will be located with access from the same road used for Well
Site Park. (See Figure #2) Pedestrian access is provided to the structure from linkages
connecting to existing trails on both Co. Rd. #31 and Co. Rd. #32.
The landscape plan places approximately thirty (30) six foot White Pine in the green space
between the skating oval and treatment facility. It appears that adequate screening will
be provided. (See Figure #3)
CONCLUSION
The development of the proposed water treatment plant is compatible with the operations
of Well Site Park. The building form, layout, materials palette and landscaping will be
functionally and visually compatible to the park use. The cooperative efforts between
the Engineering and Parks and Recreation Departments will provide a joint use site which
compliments a host of the public's needs.
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MEMORANDUM
TO: ADVISORY PARKS AND RECREATION COMMISSION
FROM: STEPHEN SULLIVAN, LANDSCAPE ARCHITECT/PARKS PLANNER
DATE: JANUARY 26, 1990
RE: EAGAN CENTER 5TH ADDITION
REQUEST
The proposal requests the preliminary plat of two lots and eight outlots on approximately
45 acres.
BACKGROUND
The parcel is a part of the Lexington South Planned Development. The parcel is located
in the southeast quadrant of Co. Rd. #30 and Co. Rd. #43. The property is zoned
Planned Development/Community Shopping Center. This past fall the Lexington South
Planned Development was amended to allow recreational uses for an ice arena and
Y.M.C.A. The Advisory Parks and Recreation Commission reviewed the proposal at that
time via an informational memorandum which outlined these proposed facilities. The
proposal is currently requesting Tax Increment Financing for this project. The T.I.F.
request is to be reviewed by the City Council on February 5, 1990.
As mentioned, the proposal is to plat two lots and eight outlots. A 95,000 square foot
retail mall and theatre is located within Lot 2, Block 1. The proposed ice arena is located
in Lot 1, Block 1. The eight outlots located adjacent to the Co. Rd. #30 and Co. Rd.
#43 are slated for a mixture of land uses, i.e. auto service center, car wash, fast food, gas
station. (See Figure #1)
The proponent as required for preliminary plat, has submitted conceptual and preliminary
type plans which offer minimal detail for staff's review at this time. The proponent will
be responsible for providing detailed plans for evaluation prior to the final plat.
3
ISSUES
The Commission will need to evaluate and make recommendations regarding the following
issues:
1. What is the parks dedication obligation?
2. What is the trail dedication obligation?
3. What are the pedestrian circulation needs?
4. What is the water quality requirement?
5. Does the proposal meet the landscape policy requirement?
Issue #1: What is the parks dedication obligation?
The parcel is within the Lexington South Planned Development and is subject to
a park dedication according to the previously negotiated agreement for parks
dedication. This should be cash.
Issue #2: What is the trail dedication obligation?
The proposal will be subject to fulfilling the trail dedication obligation according to
the adopted policy. The Comprehensive Trails System Plan indicated the need for
a bituminous path along Co. Rd. #43 and #30. Also, a sidewalk is proposed along
Lexington Pointe Parkway.
Issue #3: What are the pedestrian circulation needs?
The proposed land uses within the P.D. parcel are high pedestrian generators. The
proximity of the adjacent residential land use also promotes pedestrian circulation
to the commercial shopping center and recreational facilities. The Comprehensive
Trails System Plan indicates major pedestrian corridors along Co. Rd. #30 and #43.
Similar to the Town Centre Planned Development, staff recommends an internal
trail system which provides safe and efficient pedestrian circulation to/from the
primary pedestrian oriented land uses which connect to the adjacent public trail
system. Based on this pedestrian need staff and Cindy Gray, a transportation
planner for S.E.H. Engineering, has provided a graphic which depicts recommended
interior sidewalk locations to accommodate pedestrian needs. (See Figure #2).
These sidewalks go beyond the intent and obligation of the trails dedication policy.
The sidewalk proposed are not included in the Comprehensive Trails System Plan
and are also located on private property. Staff recommendations are based on the
developer's responsibilities in providing safe and efficient pedestrian circulation 3Z
within this development.
The proposal will be subject to providing a north/south bituminous pathway from
Daniel Drive to Lexington Pointe Parkway. This requirement is a previous
condition of the Planned Development and therefore not influenced by the current
trails dedication policy.
4. What is the water quality requirement?
The proposed development is located within Watershed District J. The main water
resource concern is the impact this development will have on the downstream water
quality of McCarthy Lake and Fish Lake. At the time of the preparation of this
report, a detailed water quality analysis of the storm water runoff had not been
completed. The development is required to limit the nutrient loading to the
downstream water bodies to pre-development levels. Staff will be reviewing the
study prior to final platting.
S. Does the proposal meet the Landscape Policy requirement?
The concept landscape plan indicates parameter landscaping to screen all parking
lots. The bituminous areas locate plant material in each parking lot island. It
appears the proposal does not meet the 5% impervious surface requirement within
the parking area. Staff has discussed the importance of a strong landscaping plan
with the Planning Department. The proponent will be providing a detailed
landscape plan prior to final plat.
FOR COMMISSION ACTION
The Commission may consider the following recommendations:
1. The proposal be subject to parks dedication according to the Lexington South
Planned Development Agreement.
2. The proposal be subject to a cash trail dedication.
3. The developer install sidewalks within the development according to Figure #2 of
this memorandum.
4. The proponent install an 8 foot bituminous path from Daniel Drive to Lexington
Pointe Parkway.
5. The proposal comply with water quality requirements.
6. The proposal comply with landscape policy requirements.
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MEMORANDUM
TO: ADVISORY PARKS & RECREATION COMMISSION
FROM: KEN VRAA, DIRECTOR OF PARKS & RECREATION
DATE: FEBRUARY 1, 1990
RE: DRAFT AGREEMENT - SCHOOL DISTRICT 196 -
WILLMUS SCHOOI,IPARK SITE
BACKGROUND
The Advisory Parks and Recreation Commission has previously reviewed the proposed site
plan for the joint development of the School/Park, and property previously acquired from
the Willmus Family properties. At the time of review of that site plan, mention was
made of an agreement for the development of that site. Attached is the draft agreement.
ISSUE
The Advisory Commission should review the draft agreement, and if it feels appropriate,
make recommendations for changes or additions.
DISCUSSION
This draft agreement is based upon the agreement previously prepared for the Woodlands
Elementary School. The Principal on a Special Assignment, Jerry Bertsch, and the
Director of Parks and Recreation, have taken portions of that agreement and developed
a new agreement for this site. It is anticipated that after the Commission's review, and
the review by school district officials, the final draft will be presented to the City Council
with the preliminary plat. Assuming ratification of the site plan and the draft agreement,
the final agreement will be presented to the Council with the final plat application. At
that time the agreement will be signed by the Mayor and forwarded to the school district
for signature by its officials.
It is expected that this item will appear on the Agenda of the February Planning
Commission and the second meeting of the City Council in March.
FOR COMMISSION ACTION
To review the draft agreement, making recommendations for appropriate changes, and a
recommendation to the City Council.
36.
KV/bls
Draft - 1/17/90
INDEPENDENT SCHOOL DISTRICT NO. 196/CITY OF EAGAN
SCHOOL/CITY DEVELOPMENT AND USAGE SITE JOINT POWERS AGREEMENT
AGREEMENT, made this day of February, 1990 between the CITY OF
EAGAN, Dakota County, Minnesota, and INDEPENDENT SCHOOL DISTRICT NO.
196, Dakota County, Minnesota.
WHEREAS, the City of Eagan is a Minnesota municipal corporation duly organized
and existing under the laws of the State of Minnesota (hereinafter "Eagan"); and
WHEREAS, Independent School District No. 196 is duly organized and existing
under the laws of the State of Minnesota; and
WHEREAS, Independent School District No. 196 has acquired 10 acres of land
known as the Willmus site adjacent to the City site for the construction of an elementary
school; and
Eagan has acquired 8 acres of land in Eagan known as the Willmus Park site for
the purpose of constructing a park; and
WHEREAS, Independent School District No. 196 and Eagan desire to jointly
develop the property allowing both parties to develop the total acres as one parcel
according to the Minnesota Joint Powers Act; and
WHEREAS, the City of Eagan and Independent School District No. 196 historically
have had a long and positive working relationship. The joint development of the Willmus
site provides the City of Eagan and Independent School District No. 196 with a unique
opportunity to work together again in an exciting manner; and
WHEREAS, the joint development of the common site affords both parties benefits
that could not otherwise be provided and that will be valued for the years to come; and
WHEREAS, working together on this project, the City of Eagan and Independent
School District No. 196 will be able to save tax dollars and will provide additional services
to the area.
NOW, THEREFORE, the parties agree as follows:
1
DEVELOPMENT PLANS. The parties jointly approve the plans and specifications
(exclusive of plans for development of the school building) for the joint
development of the property as set forth on Exhibit
II. SCHOOL DISTRICT DEVELOPMENT. At the time of school construction,
Independent School District No. 196 shall be responsible for the costs incurred and
the implementation of the following development items:
A. Survey and staking cost for the athletic fields, the school building, parking
lot and utilities.
B. Site grading, topsoil placement and turf establishment.
C. Backstops and maintenance strips for the softball fields.
D. A minimum of one hardcourt, bituminous play surface.
E. 100% of the cost of play equipment.
F. Two (2) basketball standards.
G. All bituminous trails and sidewalks to provide pedestrian transportation
access to the school building. See Exhibit
H. Shrubs, edger and mulch for school building foundation plantings and other
plant materials. All plant materials shall conform to the City of Eagan
Landscape Policy. Plants are to be located as identified in Exhibit
III. EAGAN DEVELOPMENT. The City of Eagan shall be responsible for the costs
incurred and the implementation of the following development items:
A. In consultation with Independent School District No. 196, Eagan shall be
responsible for design development, bidding, and installation of the play
equipment, play perimeter and resilient material.
B. Costs associated with the preparation and submission of the Landscape Plan
for conformance with the City's Landscape Policy.
C. Standard soccer goals.
D. All bituminous and soft surface trails, which provide internal pedestrian
access to recreation facilities.
2
E. Players benches, park benches, and concrete maintenance pads.
F. All costs for surveying, staking and labor for installation of all plant material
and landscape items, as approved in the Landscape Plan.
G. For purchasing plant material identified in Exhibit . This plant material
may be purchased and installed over a two year period.
H. In consultation with Independent School District No. 196/Wold Association,
Eagan shall be responsible for the preparation of design and specifications
for playfield grading, seeding/sodding and backstops to be included in the
school district's specifications. The City shall provide inspection services for
same.
1. Aglime for the infields.
IV. USAGE. Independent School District No. 196 shall have jurisdiction of the entire
property for the purposes of scheduling activities during the regular school year
from 8:00 a.m. to 4:30 p.m. on school days and during the summer school program
from 8:00 a.m. to 1:00 p.m.
The City of Eagan shall have jurisdiction of the entire property for the purposes
of scheduling recreation activities (with the exception of the school building) at all
times other than designated above.
V. NON-SCHEDULED USAGE. If either of the parties wishes to schedule activities
outside of that party's designated time jurisdiction, as stated above, permission must
be given by the other party in writing. A party may have an exception to its time
jurisdiction, including but not limited to the following:
A. Independent School District No. 196 scheduled evening and weekend
activities. At this time, Independent School District No. 196 shall have
jurisdiction over the parking lots and on some occasions, the grounds.
B. The City of Eagan maintenance during school days/hours.
C. Casual users of the park during school jurisdiction so long as there is no
3
disruption or interference with scheduled activities.
VI. SCHOOL DISTRICT MAINTENANCE. Independent School District No. 196 shall
be responsible for all labor and material costs for the following maintenance items:
A. School building.
B. Snow removal and sanding of the parking lots and access roads.
C. Sealcoating, patching, and sub-grade correction, striping and typical
maintenance of the parking lot and access road.
D. Ground maintenance adjacent to school building as identified in Exhibit
including snow removal and sanding the sidewalk adjacent to the school
in order to provide pedestrian access.
VII. EAGAN MAINTENANCE. The City of Eagan shall be responsible for all labor and
material costs for the following maintenance items:
A. Turf and grounds maintenance, including: mowing, seeding, sodding,
fertilization, and week control within the area identified in Exhibit
B. Sealcoating, patching, and maintenance associated with all trails, as indicated
in Exhibit
C. Playground facility.
D. Park furnishings including benches, goals, backstops, etc.
E. Lining and striping of athletic facilities.
F. Color coating of hard surfaces play areas.
G. Removal of diseased or dead trees, tree pruning, tree fertilization, tree
wrapping and replacement.
VIII. MISCELLANEOUS DEVELOPMENT COSTS. Independent School District No.
196 shall be responsible for 100 percent of the cost for the following administrative
items associated with zoning and platting.
A. City and County zoning/platting filing fees.
B. Preliminary plat and final plat costs.
46•
4
C. Legal and engineering costs associated with the platting process.
IX. MISCELLANEOUS UTILITY COSTS. Subject to construction of a school building,
Independent School District No. 196 shall be solely responsible for costs of utilities,
including electrical, sewer and water, into the site. The City of Eagan shall pay for
all costs for any security light(s), if so installed or located near the play equipment,
trails access points, etc.
X. SCHOOL BUILDING COSTS. Independent School District No. 196 shall be solely
responsible for all costs associated with development and construction fees directly
related to the school building, including building permit fees, SAC and WAC
charges, road unit, and water treatment plant charges.
XI. SPECIAL ASSESSMENTS. Each parcel shall be responsible for assessments which
may be proportioned to that parcel according to City Assessment Policy.
XII. DAMAGE COSTS. Independent School District No. 196 shall be responsible to
recover damage costs and/or pay for (or repair) vandalism to school building, its
appurtenance and parking lots. The City of Eagan shall be responsible to recover
damage costs and/or pay for (or repair) vandalism to the athletic and park facilities.
XIII. ADDITIONAL COSTS. Any additional physical improvements to the property other
than maintenance, excluding the school building and the placing of portable
classrooms on the sit (but which location of portable classrooms shall be agreed to
by the City) after initial construction exceeding $5,000.00 in cost must be mutually
agreed upon in writing by both parties.
XIV. ACCESS. Each party shall provide the other party with reasonable access (as
agreed to by the parties) to the other party's property (excluding school building)
5
so long as either the City continues to operate its property as a city park or
Independent School District No. 196 continues to operate its property as a school
facility. This Agreement shall survive the termination of this Agreement.
XV. RIGHT OF FIRST REFUSAL AND TERMINATION.
A. Termination. Either party may terminate this Agreement by advising the
other party by one year's written notice of its intent to discontinue use of its
property for the purposes set forth in this Agreement.
B. Upon receipt of the notice of intent to discontinue, the parties may agree
upon a value of the property to be acquired or each party shall select an
appraiser to appraise the property. The two appraisers so selected shall
select a third appraiser within 30 days or either party may apply to the Chief
Judge of the District Court of Dakota County, Minnesota, to appoint a third
appraiser. The three appraisers shall appraise the property according to its
market value, taking into account its then current use and zoning. The
average of the three appraisals shall be binding on the parties. The
appraisals shall be delivered to the parties within 60 days of the appointment
or selection of the third appraiser.
C. Election. The non-terminating party shall then have nine months after
receipt of the binding appraisal or agreement of value to elect to purchase
the terminating party's property for cash or upon such terms and conditions
as the parties mutually agree. The closing shall be held within 60 days from
the election of the purchase.
In the event the non-terminating party does not elect to purchase the
terminating party's property, the terminating party may sell the property to
4Z•
6
any entity or person.
XVI. ADDITIONAL LAND. Each party may add or substitute other land to its parcel,
but the terms of this Agreement shall apply to such additional or substituted land.
XVII. RECORDING. Either party may record this Agreement with the Dakota County
Recorder.
XVIII. AMENDMENT. This Agreement may be amended in writing by agreement by both
parties.
XIX. HOLD HARMLESS AND LIABILITY INSURANCE. Each party shall hold the
other harmless from any claims or causes of action that may arise on the property
owned by each respective party, and each party shall acquire adequate liability
insurance covering all buildings and improvement located on the property owned
by each party.
INDEPENDENT SCHOOL
DISTRICT NO. 196 CITY OF EAGAN
By: By:
Thomas A. Egan
Its Chair Its Mayor
By: By:
E. J. Van Overbeke
Its Clerk Its Clerk
Dated this day of Dated this day of
1990. , 1990.
45.
7
MEMORANDUM
TO: ADVISORY PARKS & RECREATION COMMISSION
OM: KEN VRAA, DIRECTOR OF PARKS & RECREATION
DATE: JANUARY 24, 1990
RE: EAGAN ATHLETIC ASSOCIATION - EQUIPMENT STORAGE
BACKGROUND
The Eagan Athletic Association, EAA, used the former McCarthy House in Patrick Eagan
Park for a number of years for storage of athletic equipment. In 1988, the City entered
into a lease agreement with Dakota County for the house located in the north east corner
of Pilot Knob Road and Cliff Road. EAA then moved its storage to this home. In 1989,
the City (Engineering Department) purchased the property so that the site could be used
for a water treatment plant planned for the south well field. Construction of the
treatment plant is expected to begin in May, 1990; this will now require the removal of
the house to accommodate the treatment plant and necessitates the relocation of the
EAA athletic storage to a new location.
ISSUE
The Eagan Athletic Association has turned to the City for help in finding a site/building
to relocate their equipment. Staff is seeking assistance and guidance in identifying an
alternative that might be explored.
EAA NEEDS
Staff has just recently informed the EAA of the need to move by April 1st, therefore a
relocation, perhaps even temporary, needs to be identified and available by then. The
current house is being offered for sale on a bid basis with anticipation that the house will
be moved. If no bids are received the house will probably be demolished. Staff has
discussed the potential for relocation of the house, but feels that this alternative is not
worth pursuing. Costs for relocation, a new foundation and exterior treatment for the
purpose of storage was not cost effective given the relatively small square footage. The
internal walls act as barriers to effective utilization. The Commission may wish to consider
or make note that this option does exist.
EAA has estimated that it will need 800 plus square feet of floor space to accommodate
their storage requirements. They also need minimal heating to maintain above freezing 'f~
temperatures and to keep the air dry, and electrical needs. Accessibility, security and
availability are considerations that also play a role in finding a suitable location.
ALTERNATIVES
Staff has brain-stormed possible solutions, but clearly there must be two solutions.
One solution is for a temporary storage i.e., after April, until a second more permanent
solution is found. Staff has been concerned with the latter of the two issues.
ALTERNATE #1, #2, #3, #4, #5
Already mentioned, but considered weak, is moving the house to another park location.
Alternate #2, is a new storage structure at Rahn Athletic Field, which could be
incorporated into a future concessions building/or as part of a bleachers seating area
behind the major league baseball field. Alternate #3, a new storage space as part of
storage structure to be built around the water reservoir at the new athletic site. Alternate
#4, self standing storage building located elsewhere. (site yet to be determined). Alternate
5, a storage area contained within the building planned for Ohmann Park.
All four alternatives have one central, common denominator and that is location. While
alternatives two, three and five suggest possible locations, one and four are of concern.
Any new storage building or relocation of the house needs to consider the aesthetics of
the surrounding neighborhood and the permanence of that location. Staff has discussed
with the Eagan Athletic Association the need to be sensitive to this issue. Any storage
facility to be located in a park would have to meet concerns for the surrounding
neighborhood, as well as the park.
The EAA Board has indicated its willingness to fund at least a portion of a storage
structure. They have already looked at costs of constructing a garage type facility. It is
their expectation that volunteer work efforts might also be put into the building beyond
the need to purchase materials. A park or City location for the structure still needs to
be found. The EAA Board is also concerned about permanence. They are very
concerned about any type of facility that might be "short term" or has the potential for
them to be moved out if the City needs the space. That is why they are willing to
participate in the cost of the structure.
FOR COMMISSION DISCUSSION
Staff would like to review this storage issue with the Commission members and do
additional brainstorming, as well as a discussion of concern regarding the EAA that staff
has for their storage needs. The discussion should include alternatives and direction from
the Commission.
KV/bls 445.
MEMORANDUM
TO: ADVISORY PARKS & RECREATION COMMISSION
FROM: KEN VRAA, DIRECTOR OF PARKS & RECREATION
DATE: JANUARY 26, 1990
RE: TRAPP FARM PARK - PLAY EQUIPMENT PROPOSAL
The purpose of this memo and agenda item, is to discuss with the Advisory Commission
a proposal staff has recently received.
A play equipment manufacturer, Landscape Structures, is looking for a large site to install
play equipment for the purposes of taking photographs to use in their 1991 Equipment
Catalogue. For the "right" to use a park site, the manufacturer will "significantly reduce"
the cost of the playground equipment to be installed. The manufacture would like to have
a large site in order to show the different pieces that he has, and wants to take photos
during various stages of installation/completion to show-off the components. Consequently,
smaller neighborhood parks would not be suitable. Trapp Farm Park, (as well as park
sites located in other communities), is one park being given consideration.
The Director of Parks and Recreation and Landscape Architect, Steve Sullivan, recently
met with the President of the company in Delano, Minnesota to discuss the potential for
this to occur between the company and the City of Eagan. Staff provided a videotape of
Trapp Farm Park to show both the opportunities and possible constraints (from the
perspective of the manufacturer), regarding the site.
PROCESS
The program for the play equipment would be developed by staff; also the requirement
for the various types of play equipment that the City would like to see provided. This
would then be turned over to the manufacturer, along with our input, to begin to develop
a playground design and layout. Once an agreement is reached on the design, equipment
manufacture and installation would begin. Photos would be taken at various stages in the
construction process for use in the catalogue. The manufacturer has certain things they
would not like to show in the photographs, such as benches, trash cans, etc., and therefore
they would have to be added after the photos were taken.
Obviously, this is an excellent opportunity for the City, but there are some things that
concern staff that we would like to share with you. This includes:
4t•
PLAY EQUIPMENT PROPOSAL
PAGE TWO
JANUARY 29, 1990
1. The manufacturer would like to showcase "new" products, in addition to their
standard line, therefore some of the items that are shown might not have been
totally field tested and tried. Staff does not believe these to be unsafe items, just
simply new items that appear to be untried for desirability.
2. The manufacturer is more interested in showing their steel line of products, as
opposed to the aluminum or wood that was discussed as being the preferred
component. This would be somewhat mitigated by the fact that the department
would have some opportunities to specify the color of the equipment.
3. Introduction of certain types of products and amenities not carried by this
manufacturer may not be incorporated into the main structure. Usually play
equipment installations adhere to one manufacturer or product, but with an
installation like Trapp Farm Park, it has always been envisioned that products from
more than one manufacturer would be utilized in order to achieve the desired play
components. Consequently, some of this may be sacrificed, if it can't be added
later.
4. Constraints of timing and installation can now be driven by the manufacturer rather
than the department's own timeline.
The purpose of this memo is to discuss the pros and cons of proceeding along the lines
of an agreement with this manufacturer.
There are no assurances however, that Eagan will be the selected site for this play
equipment, others may also be interested in having their community participate in the
program.
FOR COMMISSION ACTION:
Staff would like to provide additional discussion and background information regarding this
proposal, in order to discuss with the Commission the pros and cons of so doing. If the
reactions are in the affirmative, staff would then pursue this preliminary proposal further,
or if the Commission wishes, we will drop the offer.
KV/bls
4.1.
DEPARTMENT HAPPENINGS
1. Recreation staff certified thirty-five (35) RAAA basketball coaches at a recent clinic.
The NYSCA coaches certification program continues to receive support from the
leadership of the Youth Athletic Associations. Staff anticipates a busy spring
addressing the needs of baseball, softball and soccer.
2. The Eagan Stagedoor Performer's "How to Audition" workshop was well received
by the participants. ESP reports several new interested volunteers stepped forward
as a result of this workshop. Staff noted a member of the Eagan Seniors group at
the workshop!
3. The Seniors walking group swelled to ten (10) participants in January. Among the
group were individuals who had not previously participated in Eagan Senior
activities. As an off-shoot of the walking activity, early options are being explored
for weekly exercise sessions. It takes awhile for the Seniors to voice their vision
of the activity!
4. The District 196 Youth Connection Council, the planning arm of the youth
development area of Community Education is "off and running" in several
directions. The youth interest in transportation issues is currently surveying Middle
and High School students concerning transportation questions. The Youth Service
Directory Committee has mailed forms to serve providers requesting a listing of
activities available to youth and families. The program committee has begun to
develop its guidelines for a grant approach to distribute funds for new programs for
youth.
5. The Facilities Steering Committee will meet in February. Field allocations for youth
athletic programs will be made in March, based on the demographic information
provided by the youth athletic programs. As in the past, close co-ordination with
the school districts is planned.
6. The City map is at the printer. Parks and Recreation is featured on the "front" of
the map!
7. The Seniors group assisted the Department to insert the new brochures into the
folders. In forty-five minutes, 1,600 folders were completed. This represents a
considerable savings on staff time.
8. Staff and representatives from the EAA Board will be meeting to identify short and
long-term resolution of storage for EAA's equipment.
46'
9. Staff continues to prepare plans for the Olympic Festival Torch Run. The City's
of Eagan, Apple Valley, Burnsville, Lakeville, Rosemount, Savage and Farmington
are coordinating efforts. Each community will plan its own portion of the day long
event. Staff has volunteered Eagan to host a reception for runners, volunteers and
dignitaries on the eve of the event.
10. Spring programs are in the early planning stages. School vacation days are very
different among the three districts this year, which makes planning a challenge. The
department will tie in with some Earth Day events for the first time.
11. On March 19, Jennifer Peterson, an undergraduate student from Mankato State
University will join the Department for an internship. Some have been heard to
say "not another Peterson" staff looks forward to twelve weeks of teaching and
learning!
12. The new Trails and Parks Dedication Ordinance, previously approved by the
Council, has been packaged with the appropriate ordinance language and will be
on the February 6th, Council Agenda.
13. Staff held a half-day "retreat" from the office on Friday, January 26th, to identify
important issues in the department operations that should be addressed for new
"goals".
4q.
MEMORANDUM
TO: ADVISORY PARKS AND RECREATION COMMISSION
FROM: DOROTHY PETERSON, RECREATION SUPERVISOR II
DATE: JANUARY 26, 1990
RE: WINTER WEEK-END IN EAGAN
On Tuesday, January 23, Red Wing, 45 minutes away from Eagan, received 6-8 inches of
snow, Eagan zero. On that same day, Northfield, 30 minutes away received 4 inches of
snow.. so much for if only's.
BACKGROUND
The fifth annual winter week-end (and snowless) is in the final stages of planning by
department staff. Announcements are running on Cable TV and local newspapers should
have copy this week.
The activities planned for this year are again family oriented or in the case of the snow
softball tournament, spoofs on winter. No events have been officially cancelled; any last
minute snowfalls will gladly be used to our advantage!
In the past, members of the Commission have assisted staff and other volunteers to host
the events. Staff would again appreciate assistance from the Commission.
ACTIVITIES THAT ARE IN THE "GO" MODE ARE:
Friday, February 2, 1990
Family Skate: Well Site Park - 7:00 - 9:00 P.M.
A Commission representative is desired to assist and host the event, serve hot cider and
hot chocolate and feel the Well Site facility in action.
Saturday, February 3, 1990
Speedskating Meet: Well Site Park - 9:00 A.M.
"Meet" is perhaps a strong term for the races that will be run. Long blades are not
required, any child ages 5-12 is eligible to participate. Assistance with awarding ribbons
to participants is requested of the Commission.
WINTER WEEK-END IN EAGAN
PAGE TWO
JANUARY 26, 1990
Ice Fishing Contest: Fish Lake Park - 1:00 - 3:00 P.M.
Current plans are to ice fish as scheduled. The closing of Lake Como indicates a need
to assess the safety of the ice on Fish Lake prior to proceeding.
In anticipation of the ice being safe, assistance is requested of Commission members with
stoking the bonfire, drilling fishing holes and admiring the catch.
Snow Softball Tournament: Saturday, February 3, 9:00 A.M. - 4:00 P.M. Northview
Athletic Fields
Commission members are invited to stop by to observe this spoof on winter in progress.
Boot Hockey Tournament: Sunday, February 4, Noon - 5:00 P.M. Rahn Park
Commission members are invited to stop by to observe a new activity on the slate of
winter week-end events.
Events that under present conditions cannot be held:
o Cross Country Moonlight Ski
o Snow Sculpture Contest
o Sliding Party
The informality of the events allows flexibility; that is an announcement of cancellation is
not necessary days in advance. Should we be blessed with a snowfall, all events can be
held.
Staff are currently completing discussions with local fast food businesses for treats and
mementos to share with those who take part in the winter week-end events.
FOR COMMISSION ACTION:
No official action is required on this item.
DP/bls
61.
CITY OF EAGAN
SUBJECT: WAIVER OF PLAT
APPLICANT: ROBERT ENGSTROM AND ASSOCIATES
LOCATION: W 1/2 OF SECTION 13
EXISTING ZONING: R-4 (MULTIPLE) WITHIN THE GOPHER EAGAN PD
DATE OF PUBLIC HEARING: JANUARY 23, 1990
DATE OF REPORT: JANUARY 16, 1990
COMPILED BY: COMMUNITY DEVELOPMENT DEPARTMENT
APPLICATION SUMMARY: An application has been submitted requesting
a Waiver of Plat in order to split an unplatted 8.8-acre parcel
for a land conveyance only. No development will occur as a result
of this process. The site is currently zoned R-4 (Multiple) within
the Gopher Eagan Planned Development and is located along the west
side of Elrene Road abutting a portion of the Woodlands on the west
and the Windtree Addition to the south. The southerly five acres
of this site were previously sold on a contract for deed. This
Waiver of Plat will split the existing parcel for tax and recording
purposes. The applicant also owns the land to the north and it is
anticipated that that area and the parcels included in this waiver
will be platted in the future as the Woodlands North Addition. If
approved, this Waiver of Plat shall be subject to:
1. Recording with Dakota County within sixty days of City Council
action with documentation being provided to City staff.
2. All other applicable ordinances.
FINANCIAL OBLIGATION - 13-W-7-12-89:
Based upon the study of the financial obligations collected in the
past and the uses proposed for the property, no charges are
proposed at this time, however, it is possible that charges will
be proposed when the property is platted.
57..
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SUBJECT: PRELIMINARY PLAT - JOSEPH CONNOLLY
ADDITION
APPLICANT: CITY OF EAGAN
LOCATION: NE CORNER OF PILOT KNOB ROAD AND CLIFF
ROAD
EXISTING ZONING: PF (PUBLIC FACILITY)
DATE OF PUBLIC HEARING: JANUARY 23, 1990
DATE OF REPORT: JANUARY 17, 1990
COMPILED BY: COMMUNITY DEVELOPMENT DEPARTMENT
APPLICATION SUMMARY: The City of Eagan is currently platting the
property located in the NE corner of Cliff Road and Pilot Knob Road
for the purpose of constructing a water treatment facility.
BACKGROUND: Fifteen years ago, the City of Eagan purchased
approximately 20.5 acres north of Cliff Road and east of Pilot Knob
Road to Dunberry Lane. The continued growth of the City has
necessitated the construction of a second water treatment facility
to serve the southern half of the community.
DEVELOPMENT PROPOSAL: The proposal includes plans for a filter
building and garage, buried clearwells and buried backwash tanks.
There is an existing house located on the corner of Pilot Knob Road
and Cliff Road which will be removed for construction of the new
facility. A small pumphouse will be located directly north of-the
new principal building. The building will be constructed of brown
brick and have buff, blue and terracotta accents in similar fashion
to City Hall's building. The building was designed so as not to
look monolistic, but to create an appealing public facility.
The single story garage will have four service bays for trucks to
unload the necessary chemicals and for use by City employees. The
garage bays will not be visible by traffic from Pilot Knob Road or
Cliff Road. The retaining walls will be painted to match the brown
brick. The design of the building is intended to incorporate and
preserve the site features, as well as enhance this necessary
public facility.
The northeast view is the only view where the full three levels of
the structure are visible. The building will basically look single
story from Pilot Knob and Cliff Roads. The landscape plan
indicates the use of pin oaks, white pines, russian olives, and red
splendor crab trees. The circular plaza will have benches, a
flagpole, and a drinking fountain. The plaza will be located
directly above the clearwell.
5*.
The-operation of the plant is "clear" there is no smoke generated
or sound from the building. On Thursday, January 11, 1990, a
neighborhood meeting was held to discuss the plat. Nine residents
from eight properties were in attendance, (notice was sent to
property owners within 350'). The residents were concerned with
the volume of traffic associated with this facility, the types of
noise generated, the degree of hazard with regard to the chemicals,
and the intensity of lighting that would be necessary for the
plant. The neighbors toured the existing water treatment facility
located on Coachman Road and Yankee Doodle Road after the
neighborhood meeting.
GRADING/DRAINAGE/EROSION CONTROL: The grading operations necessary
to construct the Water Treatment Plant Facility will require cuts
of up to 30' below the finished elevation of the intersection and
Pilot Knob and Cliff Road.
There is an existing 30" storm sewer running in the area of the
proposed filter building and garage. This storm sewer system will
be rerouted as a part of the Water Treatment Plant construction.
UTILITIES: Sanitary sewer service of sufficient depth and capacity
was provided to the proposed site from the utility construction in
the ChesMar 1st Addition.
The raw water supply to the proposed Water Treatment Plant was
constructed as a part of the upgrade of Pilot Knob Road. The
connection of the Water Treatment Plant to the treated water supply
system was also provided.
STREETS/ACCESS/CIRCULATION: Access to the proposed Water Treatment
Plant Facility was provided with the upgrade of Pilot Knob Road.
The Water Treatment Plant plans to take its access from the
existing bituminous access street constructed to serve the existing
ice arena and the existing pump house on this site. With the
upgrade of Pilot Knob and Cliff Road, the realignment of ChesMar
Drive to align with Fairway Hills Drive was completed. There is
no reconstruction plan for the existing bituminous drive which
serves the well booster station and water reservoir on Lot 1 as a
part of the Water Treatment Plant Facility construction.
EASEMENTS/RIGHTS-OF-WAY/PERMITS: A 60' right-of-way is being
dedicated with the platting of the property for the realignment
area of ChesMar Drive.
A 60' half right-of-way is being provided for Cliff Road adjacent
to Lot 1, Block 2. A 75' half right-of-way is being provided for
the remainder of Cliff Road frontage adjacent to Lot 1, Block 1,
and the portion of Pilot Knob Road which is southerly of Lakeside
Drive.
55•
FINANCIAL OBLIGATION - JOSEPH CONNOLLY ADDITION:
Based upon the study of the financial obligations collected in the
past and the uses proposed for the property, the following charges
are proposed. The charges are computed using the City's existing
fee schedule and connections proposed to be made to the City's
utility system based on the submitted plans.
Improvement Proj Use Rate Quantity Amount
Street - Pilot Knob
Road Upgrade 466 PF $52.50/FF 1940.27 FF $101,864
Storm Sewer Trunk
Upgrade 315 PF $.027/SF 895,347 SF 24,174
Lateral Benefit Storm
Sewer Trunk 315 PF $37.55/LF 990 LF 37,174
Water Trunk 211 PF $1450.00/A 20.6 A 29,870
TOTAL $193,082
JOSEPH CONNOLLY ADDITION CONDITIONS
1. These standard conditions of plat approval as adopted by
Council action on September 15, 1987 shall be complied with:
Al, B1, B2, B3, B4, C1, C2, C3, C4, C5, D1, El, F1, and G1.
5'.
STANDARD CONDITIONS OF PLAT APPROVAL
A. Assessments
1. This development shall accept its additional assessment
obligations as defined in the staff's report in
accordance with the final plat dimensions and the rates
in effect at the time of final plat approval.
B. Easements and Rights-of-Way
1. This development shall dedicate 10' drainage and utility
easements centered over all common lot lines and adjacent
to private property or public right-of-way.
2. This development shall dedicate, provide, or financially
guarantee the acquisition costs of additional drainage,
ponding, and utility easements as required by the
alignment, depth, and storage capacity of all required
public utilities and streets located beyond the'
boundaries of this plat or outside of dedicated public
right-of-way as necessary to service this development.
3. This development shall dedicate all public right-of-way
and temporary slope easements for ultimate development
of adjacent roadways as required by the appropriate
jurisdictional agency.
4. This development shall dedicate adequate drainage and
ponding easements to incorporate the required high water
elevation necessitated by City storm water storage volume
requirements.
C. Plans and Specifications
1. All public streets and utilities necessary to provide
service to this development shall be designed by a
registered professional engineer in accordance with City
codes and engineering standards and policies, and
approved by staff prior to final plat approval.
2. A detailed grading, drainage, erosion, and sediment
control plan must be prepared in accordance with current
City standards and approved by staff prior to final plat
approval.
3. This development shall insure that all temporary dead end
public streets shall have a cul-de-sac constructed in
accordance with City engineering standards.
5'7 •
STANDARD CONDITIONS OF PLAT APPROVAL
PAGE TWO
4. A detailed landscape plan shall be submitted on the
proposed grading plan and approved by staff prior to the
final plat approval. The financial guarantee shall be
included in the Development Contract and not release
until one year after the date of installation.
5. All internal public and private streets shall be
constructed within the required right-of-way in
accordance with City design standards.
D. Public Improvements
1. If any public improvements are to be installed under a
City contract, the appropriate project must be approved
by Council action prior to final plat approval.
E. Permits
1. This development shall be responsible for the acquisition
of all regulatory agency permits in the time frame
required by the affected agency.
F. Parks Dedication
1. This development shall fulfill its parks dedication
requirements as recommended by the Advisory Parks and
Recreation Commission and approved by Council action.
G. Other
1. All standard platting and zoning conditions shall be
adhered to unless specifically granted a variance by
Council action.
Advisory Planning Commission City. Council
Approved: August 25, 1987 September 15. 1987
Revised:
PLATAPPR.CON
LTS #1
6/12/89
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R
CITY OF EAGAN
SUBJECT: PRELIMINARY PLAT
(EAGAN CENTER 5TH ADDITION)
APPLICANT: TRI-LAND PROPERTIES
LOCATION: NE 1/4 OF SECTION 26
EXISTING ZONING: PLANNED DEVELOPMENT
DATE OF PUBLIC HEARING: JANUARY 23, 1990
DATE OF REPORT: JANUARY 18, 1990
REPORTED BY: COMMUNITY DEVELOPMENT DEPARTMENT
APPLICATION SUMMARY: An application has been submitted requesting
a Preliminary Plat for the Eagan Center 5th Addition consisting of
two lots and eight outlots on approximately 45 acres at the
southeast intersection of Lexington Avenue and Diffley Road. In
the fall of 1989, Lexington South Planned Development was Amended
to allow a commercial center with recreational uses including a
two-sheet ice arena and YMCA facility. Since that time, the
applicant has proposed using tax increment financing (TIF) as a
tool for funding this project. Until the district is formally
established, building design cannot begin. As a result, the site
plan can be reviewed at this time but detailed building design and
material selection should be reviewed by the Advisory Planning
Commission and approved by the City Council prior to the final plat
submission. The applicant has retained BRW, Inc. as its on-site
traffic consultant, and the City's traffic consultant, Short,
Elliot, Hendrickson (SEH), has responded to the site plan submitted
by Tri-land (see attachment).
EXISTING CONDITIONS: The site is open grassland, void of any
significant vegetation. Adjacent land uses are undeveloped single-
family land to the east, most of which was down-zoned from a CSC
designation in the past couple of years, PF (public facilities)
districts that include a church site, Northview Elementary School,
and the high school on the north side of Diffley Road, and the
recently rezoned area from R-4 (multiple) to City Park on the west
side of Lexington Avenue. That rezoning eliminated over 700 multi-
family units. The north/south high line separates the Planned
Development zoning from the single-family zoning all the way from
Diffley Road to the east/west high line trail and Wedgewood Park
to the south. A bike trail will be constructed in that area. The
approved Planned Development in 1975 allowed 170 acres of
commercial development in this area and it has been reduced to the
remaining 88 acres including the area south of Lexington Pointe
Parkway.
PLANNED DEVELOPMENT/ SITE PLAN: The approved Planned Development
calls for a retail mall consisting of approximately 95,000 square
feet with primary access onto Diffley Road. For comparison
purposes, Town Centre Shoppes at the corner of Denmark Avenue and
Town Centre Drive contains approximately 70,000 square feet. The
major anchor will be a small grocery store consisting of 28,000
square feet, similar to a Lund's or a Byerly's. All trash and
recycling areas should be contained within the building. As
proposed, all setback and parking requirements meet code
requirements.
The ice arena would consist of approximately 75,000 square feet and
be constructed of the same materials as the retail center. Two
thousand eight hundred seats are proposed and the second sheet of
ice would be outdoors at this time, to be enclosed at a later date.
Between those ice areas would be the area lobby and locker room
area. This area may also bridge to the future YMCA site to the
south. That building is being proposed at 27,500 square feet. The
arena, retail area, and theater would be constructed in the near
future, with YMCA construction in the next three to five years.
The YMCA building would also be constructed from the same materials
as the ice arena and retail area. It will feature an
indoor/outdoor swimming pool, an outdoor tot pool, and gymnasium
and workout facilities.
The theater is proposed to contain 1,400 seats and since the
original submission, the building has been attached directly to the
end of the mall. Five or six screens are anticipated and the
facility would be similar in scale to the theater in Apple Valley,
just east of Cedar Avenue and north of County Road 42.
The remaining outlots fronting on Diffley Road are approximately
an acre in size and would be designated for restaurant,
entertainment, or day-care use. The one along Lexington Avenue may
be used for automobile-related use, such as a car wash or gas
station.
Due to the specific nature of the uses with the Planned Development
as opposed to strict retail use, there are discrepancies in the
amount of parking required and what is shown. Peak use times and
dual use trips are important factors in weighing whether or not the
amount satisfies code requirements and intent. More importantly
though, having adequate parking to serve the needs of the tenants
and users is staff's major concern. Both traffic consultants will
need to resolve this question and either staff or the City's
consultant will be able to answer specific questions at the
Advisory Planning Commission and City Council meetings.
The Planned Development required that an overall landscape plan be
prepared that insures cohesiveness of the site. Detailed and final
plans will have to be prepared prior to the final plat submissions.
A comprehensive pylon sign plan was also a requirement of the
Planned Development and all of the lots and outlots of this plat
will need to conform to those requirements.
hp.
GRADING/DRAINAGE/EROSION CONTROL: The proposed conceptual
preliminary grading plan that was submitted with this application
shows no significant impact on the existing topography of the site.
The preliminary grading plan shows cut and fill areas ranging from
2' to 11'+/- throughout this site.
The storm water runoff from the proposed development is divided
basically into two drainage districts. The area between the
proposed retail strip center and Diffley Road is designated to flow
easterly into the existing storm sewer system in Daniel Drive. The
area southerly of the proposed strip retail center and northerly
of proposed Lexington Pointe Parkway is designated to flow easterly
and southeasterly into Pond JP-50. Pond JP-50 is a designated
ponding area in the City's Comprehensive Storm Sewer Plan.
Requirements relative to grading, drainage, erosion/sediment
control, storm water ponding and water quality concerns will be
addressed at the time of the technical review of the preliminary
plat.
No erosion and sediment control plan was submitted with the
preliminary plat other than the location of a silt fence around the
perimeter of the entire site.
WATER RESOURCES: The proposed development is located within
Watershed District J. The main water resource concern is the
impact this development will have on the downstream water quality
of McCarthy Lake and Fish Lake. At the time of the preparation of
this report, a detailed water quality analysis of the storm water
runoff had not been completed. The development is required to
limit the nutrient loading to the downstream waterbodies to
predevelopment levels.
UTILITIES: The conceptual utility plan as submitted with this
application does not provide sufficient detail to warrant anymore
than conceptual comments relative to sanitary sewer and water
service. Sanitary sewer service of sufficient depth and capacity
is readily available for lateral connection in Lexington Avenue and
Daniel Drive. A lateral sanitary sewer extension is required from
Patrick Road easterly through the proposed retail strip center site
to serve the outlots adjacent to Diffley Road as well as the
proposed retail strip center. A sanitary sewer extension along the
proposed Lexington Pointe Parkway is also required to serve the
areas between the proposed retail strip center and Lexington Pointe
Parkway as well as the area southerly of Lexington Pointe Parkway.
Water main of sufficient capacity is readily available to serve
this development on the west, north and east sides. The City's
Water Supply & Distribution Plan shows a trunk water main extension
from the existing 12" water main in Patrick Road to be extended
easterly through this site with a connection to the existing 12"
trunk water main installed in Daniel Drive. The Water Supply &
Distribution Plan also calls for a 12" water main extension from
the existing water main in Patrick Road southerly to Lexington
Pointe Parkway and then westerly to the existing trunk water main
in Lexington Avenue. The Water Supply & Distribution Plan
designates that an 8" water main be extended from the 12" water
main in proposed Lexington Pointe Parkway easterly to the existing
8" water main installed with the Lexington Pointe developments.
STREETS/ACCESS/CIRCULATION: Public street access to the proposed
development is provided from Lexington Avenue and Patrick Road on
the west, Diffley Road on the north, Daniel Drive at the northeast
corner of the site and proposed Lexington Pointe Parkway along its
southerly boundary. The City's traffic consultant has reviewed the
overall site plan's internal traffic circulation patterns as well
as the potential impact on the existing roadway system. See the
attached memorandums from the City's traffic consultant, Short,
Elliott, Hendrickson, Inc., for their review and comment.
With the development, Lexington Pointe Parkway's connection to
Lexington Avenue will be required. The completion of this roadway
segment will complete the roadway system necessary to serve the
proposed development, the southerly adjacent undeveloped property
and the single-family Lexington Pointe developments on the east.
EASEMENTS/RIGHTS-OF-WAY/PERMITS: Easement requirements will be
identified with the submission of detailed utility plans as a part
of the technical review phase of the preliminary plat.
An 80' right-of-way is required for Lexington Pointe Parkway. The
development will be responsible for complying with County
requirements for Lexington Avenue and Diffley Road.
The development is responsible for the acquisition of all
regulatory agency permits in the time frame as required by the
affected agency.
FINANCIAL OBLIGATION - EAGAN CENTER 5TH ADDITION:
Based upon the study of financial obligations collected in the past
and the proposed uses for the property, the following financial
obligation is proposed. The charges are computed using the City's
existing fee schedule and based on the connections proposed to the
City's utility system.
Improvement Project # Rat• 4#~C
Sanitary Sewer Trunk 304 $1,435/Acre 26.92 Acres $ 38,630
iter Availability Charge 562 2,285/Acre 26.92 Acres 61.512
Total $100,142
1. These standard conditions of plat approval as adopted by
Council action on September 15, 1987 shall be complied with:
Al, B1, B2, B3, B4, Cl, C2, C3, C4, C5, Dl, E1, F1, and G1.
2. An Amendment to the Lexington South Planned Development shall
be made that illustrates the conceptual design of the retail
area and ice arena.
3. All four sides of the buildings shall be constructed of brick.
4. All rooftop mechanical equipment shall be screened.
5. No exterior sales displays, advertising, or outdoor speaker
advertising shall be permitted.
6. An overall landscape plan shall be attached to the Planned
Development Agreement. All landscaped areas shall be
irrigated. Three-foot berming along Diffley Road and
Lexington Avenue shall be required.
7. An overall sign plan shall be attached to the PD Agreement.
The Variance to allow the pylon signs shall be permitted in
the locations shown on the conceptual site plan. Separate
Conditional Use Permits will not be required. All signage on
the retail area shall be contained within the uniform sign
band. All signage shall be subject to the City's sign fee.
8. All trash and recycling storage for the retail building, ice
arena, and YMCA shall be contained within the buildings. All
other areas shall either have it contained within the building
or in a structure attached to the building and constructed of
the same building material.
9. All environmental permits shall be obtained prior to any
construction.
10. The development is required to plat the entire 80' right-of-
way for Lexington Pointe Parkway.
11. The development is required to direct storm water runoff to
areas in accordance with the intent of the City's
Comprehensive Storm Sewer Plan.
12. The development is required to limit nutrient loading to the
downstream waterbodies to predevelopment levels.
13. The development is required to complete the street system,
sanitary sewer, water main, storm sewer and storm water
ponding areas necessary to serve all the platted lots included
in the proposed Eagan Center 5th Addition as well as the
outlots adjacent to Lexington Avenue, Diffley Road, and the
areas northerly and southerly of proposed Lexington Pointe
Parkway.
14. The completion of the City's trunk water main system in
accordance with the City's Water Supply & Distribution Plan
to serve the proposed development is required. 13.
STANDARD CONDITIONS OF PLAT APPROVAL
A. Assessments
1. This development shall accept its additional assessment
obligations as defined in the staff's report in
accordance with the final plat dimensions and the rates
in effect at the time of final plat approval.
B. Basements and Rights-of-Way
1. This development shall dedicate 10' drainage and utility
easements centered over all common lot lines and adjacent
to private property or public right-of-way.
2. This development shall dedicate, provide, or financially
guarantee the acquisition costs of additional drainage,
ponding, and utility easements as required by the
alignment, depth, and storage capacity of all required
public utilities and streets located beyond the'
boundaries of this plat or outside of dedicated public
right-of-way as necessary to service this development.
3. This development shall dedicate all public right-of-way
and temporary slope easements for ultimate development
of adjacent roadways as required by the appropriate
jurisdictional agency.
4. This development shall dedicate adequate drainage and
ponding easements to incorporate the required high water
elevation necessitated by City storm water storage volume
requirements.
C. Plans and Specifications
1. All public streets and utilities necessary to provide
service to this development shall be designed by a
registered professional engineer in accordance with City
codes and engineering standards and policies, and
approved by staff prior to final plat approval.
2. A detailed grading, drainage, erosion, and sediment
control plan must be prepared in accordance with current
City standards and approved by staff prior to final plat
approval.
3. This development shall insure that all temporary dead end
public streets shall have a cul-de-sac constructed in
accordance with City engineering standards.
'1+.
STANDARD CONDITIONS OF PLAT APPROVAL
PAGE TWO
4. A detailed landscape plan shall be submitted on the
proposed grading plan and approved by staff prior to the
final plat approval. The financial guarantee shall be
included in the Development Contract and not release
until one year after the date of installation.
5. All internal public and private streets shall be
constructed within the required right-of-way in
accordance with City design standards.
D. Public Improvements
1. If any public improvements are to be installed under a
City contract, the appropriate project must be approved
by Council action prior to final plat approval.
E. Permits
1. This development shall be responsible for the acquisition
of all regulatory agency permits in the time frame
required by the affected agency.
F. Parks Dedication
1. This development shall fulfill its parks dedication
requirements as recommended by the Advisory Parks and
Recreation Commission and approved by Council action.
G. other
1. All standard platting and zoning conditions shall be
adhered to unless specifically granted a variance by
Council action.
Advisory Planning Commission city council
Approved: August 25, 1987 September 15, 1987
Revised:
PLATAPPR.CON
LTS #1
6/12/89
,t'
SAN 0
MEMORANDUM
'Jor
A&ASEH
ENGINEERS • ARCHITECTS ¦ PLANNERS 3535 VADNAIS CENTER DRIVE, ST PAUL, MINNESOTA 55110 612 490-2000
TO: DALE RUNKLE, COMMUNITY DEVELOPMENT DIRECTOR
CITY OF EAGAN
FROM: CINDY GRAY, TRANSPORTATION PLANNE
BOB BYERS, TRANSPORTATION ENGINEER
DATE: JANUARY 3, 1990
SUBJ: CONCEPTUAL SITE PLAN FOR EAGAN CENTER (REV. 12/12/89)
LOCATION AT THE SOUTHEAST CORNER OF LEXINGTON AVENUE
AND DIFFLEY ROAD
As requested, we have reviewed the site plan for Eagan Center.
This project is bounded by Diffley Road on the north, Lexington
Avenue to the west, Lexington Pointe Parkway to the south, and
Daniel Drive to the east.
It is our understanding that the site will consist of
approximately 95,000 square feet of retail, which includes a
28,000 square foot grocery store, a five screen theater with
approximately 1,000 seats, a YMCA and outdoor pool for a total of
approximately 32,000 square feet, and two ice arenas. The larger
of the two ice arenas could range from a seating capacity of
2,000 to 3,000 while the small ice arena will have approximately
600 seats. In addition, a gas station and a day care center are
shown on the southwest corner of the site.
There are seven proposed accesses to the project. Two of these
are located along Lexington Avenue, three to Lexington Pointe
Parkway, one to Diffley Road (CSAH 30) and one to Daniel Drive.
We have a number of specific comments with regard to the layout
of the site plan. These concerns fall under the categories of
SHORT ELLIOTT ST PAUL, CHIPPEWA FALLS,
HENDRICKSON INC. MINNESOTA WISCONSIN
Memorandum
January 3, 1990
Page #2
access, truck access and circulation, on-site automobile
circulation, pedestrian circulation and parking. Specific
comments are cross referenced through the use of numbers on
attached plan for illustrative purposes.
In addition, we've reviewed a number of proposed plats in this
immediate area over the last few years. There are some issues
related to the future roadway concepts on Diffley Road and
Lexington Avenue as the area begins to develop. These issues are
discussed in a separate SEH memo to the City dated January 3,
1990.
ACCESS
1. The southerly access to Lexington Avenue is
approximately 40 feet in width and appears to be
designed adequately for a full access to the site.
There is some concern for traffic control at the
intersection of the driveway and the ringroad. We are
assuming that the inbound traffic will have priority
and the traffic on the ringroad will be required to
stop for inbound traffic.
2. The northerly driveway off of Lexington Avenue is close
enough to Diffley Road that there is some concern over
the weave necessary for people who turn right out of
this driveway to get into the northbound left turn lane
at Diffley Road. Also, please refer to the overlay of
the existing driveway for suggested improvements.
&11.
Memorandum
January 3, 1990
Page #3
3. One access is proposed off of Diffley Road. It is our
understanding that whether or not this becomes a full
access point with all movements permitted is an issue
currently being discussed with Dakota County. If the
driveway does become a full access point, the fact that
it is not aligned with the driveway to Northview
Elementary School across Diffley Road would create
operational problems which should be corrected at this
stage in the planning process. In its present location
the left turn exits from the proposed access would
conflict with the left turn exits from the school
driveway.
4. The outbound lanes of travel in the Diffley Road
driveway should be widened to provide a minimum of 26
feet if the driveway becomes a full access point. This
would allow a 12 foot left turn lane and a 14 foot
right turn lane.
5. A single access is proposed off of Daniel Drive. If
the access to Diffley Road becomes a right in/right out
only, the Daniel Drive access may become a major point
of ingress and egress. As currently designed, this
driveway is not adequate to handle large volumes of
traffic. One consideration may be a reorientation of
both the driveway and Daniel Drive, such that Daniel
Drive would become the entrance to Eagan Center.
Daniel Drive to the south would then "T" into this
major access point. This eliminates the need for large
volumes of shopping center traffic to turn onto and off
of Daniel Drive into Eagan Center.
Memorandum
January 3, 1990
Page #4
If the driveway remains a secondary access point and is
not redesigned, the west end of the median should be
cut back about 5-10 feet to prevent left turning
inbound vehicles from hitting the median.
6. The westerly driveway on Lexington Pointe Parkway
serves the gas station and appears to be designed
adequately to accommodate a semi-truck which is
necessary for gas delivery to the site.
7. The next driveway into the site from Lexington Pointe
Parkway is approximately 30 feet in width with 30 foot
curb radii. We believe that this driveway is designed
adequately.
8 The third driveway into the site is south of the entry
area of the ice arena and the YMCA. This driveway is
approximately 30 feet in width with 18 foot curb radii.
We suggest that the curb radii on this driveway be
widened to a minimum of 25 feet to allow smoother more
efficient entrances and exits from the site.
9. The most easterly driveway on Lexington Point Parkway
is also 30 feet in width with an 18 foot curb radii on
the west side and a 25 foot curb radii on the east
side. Again, we recommend increasing the radius of the
west curb return to 25 feet.
TRUCK ACCESS AND CIRCULATION
10. The proposed site plan shows a 20 foot opening from the
southerly driveway on Lexington Avenue (See comment 1)
~6.
Memorandum
January 3, 1990
Page #5
into the delivery area behind the grocery store and the
retail portion of the building. The width of 20 feet
was used to discourage automobiles from entering the
parking area at this point. However, due to the layout
of the parking and the drive aisles on the west side of
the grocery store, drivers will use this area
regardless of the width of the opening into the loading
area. Therefore, we recommend widening the opening to
24 feet and allowing automobile traffic to enter this
area freely until a point immediately beyond the second
opening into the parking area. Here we suggest that an
after hours gate be installed. This gate would be
actuated by trucks or other vehicles trying to enter
the loading area. During open hours, signs and a
variety of paving materials could also serve to inform
drivers that they are not to proceed beyond this point.
11. The loading and delivery areas behind the retail
portion of the project are wide enough for a truck to
turn completely around and exit the site. However,
this is only if the area is free of any trash
enclosures, other delivery trucks or other parked
vehicles. Over time, employees may begin to park in
this area of the site, trash enclosures will be placed
on the loading and delivery area and delivery trucks
may be parked in this area when not in use. This would
result in a need for semi-trucks to either back into or
out of the loading area from the outer ringroad. If
this occurs during operating hours of the center, this
would cause on-site congestion and a greater potential
for safety problems on the site.
Memorandum
January 3, 1990
Page #6
ON-SITE AUTOMOBILE CIRCULATION
12. In order to facilitate on-site automobile circulation,
the curb radii of all on-site intersections and
landscaped areas should be increased to 15 feet. This
will allow drivers to proceed around the site without
driving over curbs or swinging into the oncoming lane
of traffic in order to avoid driving over the raised
curbs.
13. Circulation within the parking areas would also be
improved by increasing the radius of the landscape
planters to 10 feet on the outside corners.
14. There are three areas of the site where we have noted a
concern with regard to the distance between the
ringroad and the entrance into a parking area. All of
these areas are located along the south portion of the
site. Two are located immediately to the southwest of
the small ice arena. One of the openings from the
parking area is approximately 30 feet from the inner
ringroad while the other opening to this parking area
is 40 feet from the outer ringroad. These short
distances could result in a driver's inability to see
oncoming traffic as it turns off of the ringroad. The
third area of concern is located to the southeast of
the YMCA building. Here there is an opening to the
parking area approximately 30 feet from the inner
ringroad. Again, drivers exiting the parking area may
be unaware of drivers turning off of the inner ringroad
due to difficult visibility.
gt.
Memorandum
January 3, 1990
Page #7
15. At the northeast parking lot, north of the theater, an
opening is shown into the first drive aisle once inside
the site. We suggest that this opening be either
eliminated or moved west to the next drive aisle in
order to increase the distance to the ringroad which
runs along the east end of the site.
16. On the outer ringroad, there is one drive-aisle opening
into the retail parking area to the west of the Diffley
Road access. We suggest that this entrance be shifted
approximately 20 feet to the east, which would allow
the drive-aisle line be centered with the property line
across the road. This would enable a shared entrance
point to the two parcels north of the ringroad, rather
than two or more separate entrances. The disadvantage
to this is the fact that the opening would not line up
with a drive-aisle, and modifications to the placement
of parking rows would be necessary to achieve an
alignment.
17. We are concerned over the operation of the drop-off
area. The drop-off area located between the ice arenas
and the YMCA is situated on a curve and is
approximately 175 feet which would accommodate nearly
eight cars. Such a large drop-off area may be used
very inefficiently as drivers would stop directly in
front of the entry plaza rather than proceeding to the
end of the drop-off area allowing other vehicles to
pull in behind. This is likely to result in a point of
congestion on the site where many vehicles are
attempting to drop people off in a location where they
SZ•
Memorandum
January 3, 1990
Page #8
cannot easily pull into the drop-off area. Also, it is
difficult for drivers to get close to the curb or
parallel park on a curve.
We believe that the drop-off area could be improved in
terms of on-site circulation by being shortened to
accommodate only three to four vehicles. This would
communicate the message to drivers that the drop-off
area is not there for short term parking but only to
drop off their riders. "No Parking" or "No Stopping"
signs will be needed, especially along the curved
portion of the drop-off.
PEDESTRIAN CIRCULATION
18. A further concern with all of the drop-off areas is the
fact that pedestrians must not only cross the inner
ringroad but also the drop-off area in order to access
the buildings. The high level of activity which
generally occurs in drop-off areas during the time
immediately preceding an event such as a movie, a
hockey game or an ice show in the ice arenas would
coincide with the peak of pedestrian activity. For
this reason, we recommend eliminating the drop-off area
immediately south of the theater. At this location,
drivers in this drop-off area may not be able to see
oncoming vehicles traveling along the east side of the
theater, and the volume of pedestrians coming from the
parking area to the south will be quite high. Also,
the City may wish to include a striped pedestrian
crossing across the ringroad and through the drop-off
area between the ice arena and the YMCA.
Memorandum
January 3, 1990
Page #9
19. We also see the need for pedestrian crossing points
over the landscaping between the ice arena entry plaza
and the parking area to the southeast as well as to the
parking area south of the small ice arena. Since there
are no drive aisle openings into these portions of the
parking lot, people will walk across the landscaped
areas enroute to the ice arenas. This is very
inconvenient during the winter months and during any
time in which the parking lots are full and pedestrians
are forced to walk between closely parked vehicles.
20. We have noted a similar situation with regard to the
head-in parking north of the retail portion of the
building. We recommend eliminating all of this head-in
parking due to the fact that it forces pedestrians to
walk between closely parked cars enroute to the parking
areas. This is a safety concern, especially in winter,
when it is more difficult for drivers to stop for
pedestrians. In addition, these parking areas tend to
build up with ice and hard packed snow making it
difficult and unsafe for pedestrians to maneuver
between closely parked cars, especially while carrying
their purchases. The parked cars hinder the visibility
of these pedestrians for drivers on the inner ringroad.
21. The site plan shows a shared circulation area for the
gas station and the day care center. We strongly
recommend against service station traffic sharing
circulation areas with the day care center due to the
fact that extra caution is needed since a larger than
average percentage of pedestrians on the day care site
Memorandum
January 3, 1990
Page #10
are children. We are especially concerned with the
fact that the car wash entrance or exit is in such
close proximity to the day care center. Furthermore,
we question the appropriateness of locating a day care
center next to a gas station regardless of the fact
that the circulation appears to be shared in this
particular case.
PARKING REQUIREMENTS
22. The question of bus parking arises, recognizing the
fact that there are two ice arenas proposed on the
site. There are no separate bus parking facilities
shown on the site plan and if it is the intention to
park buses in the drive aisles, confusion and
inefficient traffic flow could arise. If an on-site
circulation plan were developed for those times during
which buses would be parked in certain drive aisles,
signs, barriers, and directional arrows could reroute
automobile drivers to various aisles which they could
use to enter or exit the parking areas.
23. The site plan currently shows that 1,741 parking spaces
are provided on the site. Using the City's parking
requirement, the retail square footage requires 509
parking spaces while the theater requires 334 parking
spaces for a total of 843 retail spaces. Using health
club parking requirements from another City's ordinance
and a parking study which was done for a health club,
this land use could require anywhere from 160 to 215
parking spaces ( 1 space/200 sq. ft. to 1 space/150 sq/
ft.). This is assuming that the YMCA is approximately
Memorandum
January 3, 1990
Page #11
25,000 square feet with the outdoor pool area
approximately 7,000 square feet for a total of 32,000
square feet.
Parking for ice arenas typically requires one space per
three seats. Given that the larger of the two ice
arenas could seat anywhere from 2,000 to 3,000 people,
the parking requirement could range from 667 to 1,000
spaces. The smaller ice arena, at 600 seats, would
require 200 parking spaces. Overall the two ice arenas
could require between 867 to 1,200 parking spaces.
Given these ranges, the total site parking requirement
would be 1,870 to 2,258 parking spaces. We anticipate
that the peak parking demand could occur on weekend
nights, such as Friday night.
During the evening hours on a night such as Friday, one
would anticipate that the grocery store, the shops,
restaurants, theater, YMCA and the ice arenas would all
be in use. While not the peak time for health club
use, Friday night does constitute a near average
attendance night at many health clubs, especially in
the early evening hours. A special survey or study of
other YMCA's in the Metro area may provide better
information, specifically with regard to YMCA land
uses. We would also anticipate that Saturday afternoon
would be an extremely busy time on a site such as this.
Given the above parking requirements and the likelihood
of overlapping timeframes for the various uses on the
site, we do not believe that 1,741 spaces is adequate
Memorandum
January 3, 1990
Page #12
to serve the needs of the project. We would recommend
between 1,870 to 2,258, depending upon the final sizes
of the YMCA and the large ice arena.
24. It appears that the arrangement/location of the parking
spaces now shown on the site could be improved. The
theater does not have a convenient parking situation,
and the ice arena parking will very likely spill over
into the parking to the west and north of the grocery
store, as well as the parking south and east of the
YMCA during major events.
Please do not hesitate to contact us with any questions regarding
the above comments.
CRG/RHB/cih
cc: Kristie Marnin
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