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08/02/1990 - Advisory Parks & Recreation Commission MEMORANDUM TO: ADVISORY PARKS & RECREATION COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS & RECREATION DATE: JULY 27, 1990 RE: AUGUST 2, 1990 - COMMISSION MEETING Once again, the Commission meeting will be preceded by a brief parks tour. The Commission had expressed interest in seeing Burnsville's new playground that was recently constructed with volunteer forces. This facility, along with Rahn Park, will make-up the Commission's tour. Before reviewing the Commission's agenda, members should know that John Griggs has been appointed to fill the remaining three (3) year term of Sandy Wensmann, and Lee Markell has been appointed as the new "alternate" to fill the remaining term of this position. Congratulations to John and Welcome to Lee! The August Commission agenda is one of the briefest the Commission has had. All of the development items are addressed under the Consent Agenda. There are no items under "Old Business", and the first item under "New Business" is a request from School District #197, for the utilization of Sky Hill Park shelter building for an Early Childhood Development Program. Staff was reluctant to approve this request, because it fell outside of the guidelines previously established by the Advisory Commission and City Council for the use of these shelter buildings. Attached is a letter requesting the use of the building and a memorandum by staff covering this issue. Direction from the Commission is sought regarding this requested use. PARKS DEVELOPMENT Stephen Sullivan will update the Advisory Commission on park development issues, along with a status report of the various projects that are underway. OTHER BUSINESS AND REPORTS First, there is always the Department Happenings, which has been included in your packet. I. AUGUST 2, 1990 COMMISSION MEETING PAGE TWO JULY 27, 1990 The second item under this heading is a presentation by student intern, Walter Landgrebe. As the Commission knows from past internships from students, the students are required to make a presentation for the Advisory Commission based on a research project. Walter was assigned the responsibility of reviewing the possibilities of utilizing a foundation or non-profit organization to foster the development for the Art/Sculpture Garden. Walter has prepared a memorandum in regards to this and will be making a presentation concerning the more important and salient points in his findings. There is no action to be taken on this item, however the Advisory Commission may find it very useful in the future. This information will also be shared with the City Council and Mr. Caponi, as they continue their discussions regarding the Caponi Art/Sculpture Garden. The third item under "Other Business and Reports" is a maintenance report prepared by Superintendent John VonDeLinde. John will provide you with a few brief words in regards to this report and the upcoming projects of the maintenance staff. Item four is a memorandum written to Tom Hedges, regarding a petition received from residents regarding a multi-residential land study, which requests that the City purchase property for a neighborhood park. Item five concerns a Street/Master Plan process that staff intends to utilize for developing a Street/Tree Master Plan. No action is necessary on this item. Your comments are certainly welcome. The final item is the Advisory Commission's desire for an annual picnic. This is an appropriate time to decide when and where you would like to have this year's event! As always, if members of the Advisory Commission have questions concerning the packet or agenda items, please feel free to contact staff regarding them. If you are unable to attend either the pre-Commission meeting tour, or the Commission meeting, please notify the department staff. Res c fully submitted, !r--/ Ken Vraa, Director of Parks & Recreation KV/bls AGENDA ADVISORY PARKS AND RECREATION COMMISSION EAGAN, MINNESOTA Thursday, August 2, 1990 6:30 P.M. Eagan Municipal Center A. 6:30 P.M. Tour Skyland Park in Burnsville and Rahn Park B. 7:30 P.M. Regular Meeting - Eagan Municipal Center C. Call to Order and Pledge of Allegiance D. Approval of Agenda E. Approval of Minutes of Regular Meeting of July 12, 1990 G. Consent Agenda (1) Finaserve,Inc. Addition - FINA Oil & Chemical Co. (2) Wescott Square Addition (Revised) - New Horizon Homes H. Development Proposals 1. Old Business J. New Business (1) Early Childhood Program - School District 197 K. Parks Development (1) Update L. Other Business and Reports (1) Department Happenings (2) Caponi Art Park Proposal (3) Maintenance Report (4) Residents Petition - Memo to Tom Hedges (5) Street Master Plan Update (6) Commission Picnic Subject to approval MINUTES OF A REGULAR MEETING OF THE ADVISORY PARKS AND RECREATION COMMISSION EAGAN, MINNESOTA JULY 12, 1990 A regular meeting of the Advisory Parks and Recreation Commission was called to order at 7:40 P.M. on Thursday, July 12, 1990 with the following Commission Members present: Dick Carroll, Shawn Hunter, Michele Swanson, John Griggs, George Kubik, and Ted Billy. Staff present included Ken Vraa, Director of Parks and Recreation; Stephen Sullivan, Landscape Architect/Parks Planner; Dorothy Peterson, Recreation Supervisor II; John VonDeLinde, Parks Superintendent; Walter Landgrebe, Recreation Intern and Cherryl Mesko, Secretary. Commission Member Jack Johnson was not present. AGENDA Ken Vraa stated that there would be residents from Shale Lane adjacent to Rahn Athletic Fields present to address the Commission regarding their concerns with adult softball. George Kubik noted that the residents would be slotted into the agenda when they arrived. Michele Swanson moved, Dick Carroll seconded with all members voting in favor to accept the agenda as amended. MINUTES FROM JUNE 7, 1990 Ted Billy moved, Dick Carroll seconded with all members voting in favor to accept the minutes as presented. CONSENT AGENDA George Kubik moved, Ted Billy seconded with all members voting in favor to make the following recommendations to the City Council. TRINITY LONE OAK CHURCH ADDITION. That this proposal be subject to a cash trail dedication and would not be subject to a cash parkland dedication. Any future change in zoning from the Public Facilities designation would require a cash parkland dedication. 1J5. ADVISORY PARKS AND RECREATION COMMISSION MINUTES OF JULY 12, 1990 MEETING PAGE 2 John Griggs moved, Michele Swanson seconded with all members voting in favor to make the following recommendations to the City Council. GALAXIE CLIFF PLAZA 2ND ADDITION. That this proposal be subject to a cash parkland dedication and that the Galaxie Cliff Planned Development is responsible for installing an 8 foot bituminous trail on the west side of Galaxy Avenue. This previously approved and pending trails obligation will fulfill the trails dedication requirement for the proposal. COVENTRY PASS 3RD ADDITION Stephen Sullivan explained that the Commission had previously reviewed this proposal in January of 1989 as Coventry Pass Addition for the preliminary plat of 227 lots on 122 acres. The parks dedication included parkland, pond credit, slope credit, and a cash balance with the platting of the 142nd and all additional lots. The current proposal before the Commission is for the preliminary plat of 50 lots on 19.8 acres. After further discussion Shawn Hunter moved to accept staff's recommendation for parkland dedication. John Griggs amended the motion to state that the parkland dedication would include Exhibit D. George Kubik further amended the motion to recommend that the proposal be subject to a cash trail dedication. Dick Carroll seconded the amended motion with all members voting in favor. A clarification of "Exhibit E - Conditions of Parkland Dedication" included: 1) The developer shall be responsible for paying a cash parks dedication at the final platting of the 142nd lot and all future lots within the Coventry Pass subdivision. 2) The developer provide a parkland dedication according to the parcel configuration depicted on the park development plan provided by the City dated 6/7/89 and reflected by the Coventry Pass 1st Addition plat. The 15.726 acre parcel is equivalent to 5.1 acres of parkland dedication. 3) The developer shall be responsible for the common excavation, clear grubbing subgrade correction, topsoil placement and fine grading of the entire park according to the park development plan provided by the City dated 6/7/89. 4) The City of Eagan will pay the developer $8,720.45 for the grading of the park according to the park development plan provided by the City dated 6/7/89. 5) The developer shall receive a cash parkland credit at 50% for ponding equivalent to 1.53 parkland acres. The developer shall receive a cash parkland credit at 20% for steep slopes equivalent to 1.10 parkland acres. 6) The developer shall install an 8 foot bituminous trail within the outlot located between Country View Drive and Prairie Ridge Road. 7) The developer shall be responsible for any correction of the buried debris providing a quality parkland condition approved and deemed appropriate by the City. 8) An 8 foot bituminous trail be placed along Dodd Road (This is proposed to occur with the upgrading of Dodd Road.) W ' ADVISORY PARKS AND RECREATION COMMISSION MINUTES OF JULY 12, 1990 MEETING PAGE 3 BURRVIEW PONDS ADDITION Stephen Sullivan explained that this proposal is for a preliminary plat for two apartment buildings located north of Chapel Lane and south of Hwy #55. Based on the standard parkland dedication fees this development would be responsible for $71,280 in park dedication fees and $13,200 for trails dedication fees. The developer would like to fulfill its dedication through a parkland contribution including facility development of a vita par course, trail and public parking area. The parcel is within PSA # 12S which is served by Bur Oaks Park however, as a result of the parcel's location, there is not direct pedestrian access to Bur Oaks Park. Steve stated that the two primary issues for the Commission to review include how this parcel would be served as well as how to deal with the developer's request for parkland dedication rather than cash dedication. Steve stated that Bur Oaks Park does have some pending facilities to be developed such as playground and trails. With the development of Bur Oaks South, the playground may be place in the next year or two. George Kubik asked where the vita par course would be located to which Ken Vraa responded to the east and south of the buildings. Dick Carroll commented that direct access to a park needs to be provided to the people living within this tract. Shawn Hunter asked who owned the land between Burrview Ponds Addition and Bur Oaks Park to which Ken Vraa responded it was a developed single family area and in order to gain access to the park permission would need to be received from two property owners to provide access from the southeast. Dick Carroll reiterated the necessity to try to provide access for these residents. Shawn Hunter noting that the park dedication area was .6 acres asked where this park area would go within the development. Steve Sullivan stated the interpretation is that it needs to go in as flat an open space as possible with access. Ken Vraa added that by not providing access to the public this would then become a private park for this development only. The consensus of the Commission was that there be a preference for cash dedication, that a trail access be identified and that this development include a tot lot with review of the entire proposal at a later date. OAKS OF BRIDGEWATER Stephen Sullivan explained that an application had been submitted requesting the preliminary plat of 59 single family lots and three outlots on 37.4 acres located south of Wescott Road, west of Elrene Road, east of Bald Lake, north of Bridle Ridge 1st Addition. This parcel fulfilled its parks dedication with the land contribution of Bridle Ridge Park, several green spaces and a cash contribution for parkland development. The developer has requested that storm water be conveyed away from Bald Lake and into a proposed pond on parkland property and that the parkland dedication occur with the I - ADVISORY PARKS AND RECREATION COMMISSION MINUTES OF JULY 12, 1990 MEETING PAGE 4 second phase of the project and not the final plat. The Commission was asked to review what the parks dedication requirement should be, what the trails dedication requirement should be and what the impact would be to the parkland with the proposed pond. Steve noted that after the City Attorney had reviewed this proposal relative to trails dedication requirement no trails dedication is necessary. The developer is required to place an 8' bituminous trail within Outlot A, Bridle Ridge 1st Addition to provide maintenance access to a sanitary sewer manhole within Lot 12. At the last Commission review of this issue the developer proposed to convey 50% of the storm water into Bald Lake and provide a cash contribution to the Water Quality Fund. Since that time the developer has been working with City staff to convey all storm water away from Bald Lake to a pond area south of the development within adjacent parkland. This conveyance minimizes negative water quality impact from the proposed development. Developer has agreed to grade a trail pad around the proposed pond assuring an alignment above the high water level. Steve explained that staff does not typically promote conveyance of storm water to parkland, however in this case Bald Lake water quality is protected, therefore enhancing future use and parkland facility development. After further discussion Dick Carroll moved, John Griggs seconded with all members voting in favor to approve the following three recommendations: 1. The developer dedicates to the City of Eagan a land contribution of Outlot C with the second phase of development. This dedication shall occur no later than September 1, 1991. 2. The developer shall install a storm water pond within Outlot E, Bridle Ridge 2nd Addition. The developer shall grade a 10 foot wide trail pad from Outlot A, Bridle Ridge 1st Addition around and along the south side of the proposed pond. The developer shall restore the disturbed area within the park with the mixed height mesic prairie mix according to Parks and Recreation Department standard specifications. The Parks and Recreation Department shall review and approve all construction plans prior to implementation. 3. No credit shall be given to the developer for the installation of the bituminous utility access. ADVISORY PARKS AND RECREATION COMMISSION MINUTES OF JULY 12, 1990 MEETING PAGE 5 WEATHER RELATED REFUND POLICIES Director Vraa explained that the report is based on concern regarding events being weathered out and the necessity of issuing a refund in that instance. Currently the policy is to charge a $35 half-day or $50 full-day fee plus a $100 damage deposit for all shelter and pavilion buildings. The fee is minimal and comparable to other communities. The question that arises is "What is inclement weather and who sets the standard for that decision. George Kubik asked what other communities do on this issue. Mr. Vraa responded that some do offer an alternate date in the event of inclement weather but very few offer a refund. Ted Billy questioned how many times this issue has been raised to which Mr. Vraa responded very few. Ted Billy stated it appears the refund policy is not an issue and George Kubik suggested recommending the continuance of the existing policy. John Griggs suggested considering offering another date as an option if a reservation is weathered out and Mr. Kubik responded it would be administratively difficult considering how extensively the shelters and pavilions are reserved during the summer months. After further discussion, Ted Billy moved, Michele Swanson seconded with all members voting in favor to continue with the current refund policy involving park shelter and pavilion buildings. George Kubik added that if this issue becomes more of a concern it would be appropriate to re-evaluate at that time. SHALE LANE RESIDENTS REGARDING RAHN ATHLETIC FIELDS Residents living at 2108, 2104 and 2112 Shale Lane were present to address the Commission regarding an incident at Rahn Athletic Park, Field 4. The issue involves the location of Field 4 which is within 40-50 feet of some of these homes and the difficulty that has occurred due to softball players practicing in the outfield and hitting balls over the fences into the residential area. The resident living at 2108 Shale Lane noted that his grandchildren were playing in his yard when a ball was hit into the yard. When the softball players responsible for hitting the ball approached the homeowner to retrieve same the adults became confrontational. Homeowner went into his home at which time the softball player(s) entered his yard over his fence to retrieve their ball. The police were called to help resolve the dispute. Homeowner indicated to the Commission that this was not an uncommon occurrence and felt that Field 4 should be taken out of play completely and not be used during the 1991 season. He suggested another option would be to allow only little league to play on that field rather than adults since they most likely would not q. ADVISORY PARKS AND RECREATION COMMISSION MINUTES OF JULY 12, 1990 MEETING PAGE 6 be able to hit the ball over the fenced yards. This poses an additional problem to the homeowners because they are not able to see the field from their yard therefore they are not aware when ball is hit in their direction. Homeowner felt it was imperative this issue be addressed before someone get hurt seriously. Ken Vraa stated that Jon Oyanagi was made aware of this situation immediately after it happened and he has made contact with the team involved in this incident. Basically the players went out to 3rd base and starting playing toward the outfield after having been given specific direction not to do this. The team manager has talked to Jon and admitted his players were out of line with their behavior. Ted Billy asked if the softballs generally come into the yard when games are being held. The residents responded that this does not normally happen during a regular game. It has been common, however because of the practice in the outfield. Tom Madison of 2104 Shale Lane reiterated that the problem exists generally when players are practicing in the outfield. David Doyle, 2112 Shale Lane noted that his yard was not fenced therefore more balls end up in his yard. They are baseballs rather than softballs, however. George Kubik suggested writing a letter to the team in question reminding them to observe the rules in the future. Mr. Vraa suggested also sending letters to all teams using these fields to remind them that hitting can occur only from home plate. George Kubik stated that Parks and Recreation wants to be a good neighbor to those residents surrounding park facilities and do whatever is needed to resolve this issue. John VonDeLinde suggested placing a sign within the park reminding players that batting practice can take place only at home plate. George Kubik thanked the Shale Lane residents for bringing their concerns forward and stated the department will work at making this a workable situation. CONSTRUCTION UPDATE Steve Sullivan explained that 17 sets of plans and specifications were distributed for Improvement Contract 90-1 and 5 bids were received. A preconstruction meeting will be held within the next two weeks with work to begin the last week in July. Steve also brought the Commission's attention to the Improvement Contract Summary enclosed in the packet stating he would be happy to answer any questions they may have. 1b- ADVISORY PARKS AND RECREATION COMMISSION MINUTES OF JULY 12, 1990 PAGE 7 HAPPENINGS George Kubik thanked the anonymous donor of $150 which is to be used to help defray the cost for a child to attend camp this summer. He also commented on how well the tennis format was working and complimented staff on the addition of the kiosk at Northview Park tennis courts. It was noted that Eagan High School will co-host the 1990 high school softball tournament at Northview. It was also noted that the Eaganettes won 2nd place in the 4th of July Parade. George Kubik stated that he continues to be impressed with the quality of work performed by the maintenance staff; particularly the kiosk that was constructed at Northview Park, and asked that that compliment get passed on to the appropriate staff members. Jon Oyanagi prepared a video for the Commission's review showing excerpts of activities that have occurred during the summer. Some on the activities included Camp Creative, Summer in the Park, Torch Run, 4th of July Parade and adult softball games. ICE ARENA FACILITIES TASK FORCE UPDATE Ken Vraa explained that the group has become very organized and is meeting every 2 weeks. They have looked at videos and slides of other facilities and are concerned over issues such as seating, square footage costs, etc. Site selection will be discussed shortly with the site south of City Hall and the Lexington/Diffley site both being considered. The group will go back and review the sites at a later date. MAINTENANCE MANAGEMENT MEETING Ken Vraa reminded the Commission that they had talked about providing for a maintenance management plan to establish standards for facilities. John VonDeLinde has put together a very comprehensive maintenance management plan and Mr. Vraa asked to have Commission members review these issues with staff. In determining a meeting date it was suggested that September would be an appropriate time frame to schedule this meeting with all Commission members participating. Ken Vraa stated he would place this item on the September agenda so that a definite date could be determined. WATER RESOURCES COORDINATOR Ken Vraa stated that July 22 was the closing date for applications for this position. At this time five applications have been received. The City will be re-advertising for this position and extending the deadline by two weeks. John VonDeLinde is checking on trade journals to see if it would be viable to advertise in these publications. If the August 3rd deadline does not produce more applications, there may be a need to readvertise. The individual they are looking for must possess a strong background with water quality and water quality standards. ADVISORY PARKS AND RECREATION COMMISSION MINUTES OF JULY 12, 1990 MEETING PAGE 8 John Griggs explained that the MWCC has water quality video tapes available for the public to review. They have also offered their expertise if help is needed to advertise these programs to help to educate the public. John offered his time to help get this program of public awareness up and running. Dorothy Peterson introduced Walter Landgrebe, recreation intern, to the Commission stating he is completing his last 15 credits of course work at the University of Minnesota. He has been helping Jon Oyanagi with some of his programs and will be presenting a report to the Commission in the very near future. Michele Swanson asked if anyone had received feedback from the Lions regarding the 4th of July activities. Her feeling is that it seemed to have run smoother with the parade route running on Nicols rather than Rahn. Michele also asked if any Commission members had seen Skyland Park in Burnsville which was built by 700 volunteers in 4 days. She noted that this park has a series of activities for families to participate in and perhaps it would be a good idea for staff to visit and comment. George Kubik commented that this may be an appropriate time to again tour park facilities in other communities which has always been helpful in looking at the facility needs for Eagan parks. With no further business to conduct, Dick Carroll moved, Shawn Hunter seconded with all members voting in favor to adjourn the meeting. The meeting was adjourned at 9:30 P.M. SECRETARY DATE MEMORANDUM TO: ADVISORY PARKS AND RECREATION COMMISSION FROM: STEPHEN SULLIVAN, LANDSCAPE ARCHITECT/PARKS PLANNER DATE: JULY 27, 1990 RE: CONSENT AGENDA FOR AUGUST 2, 1990 MEETING 1. FINASERVE, INC ADDITION - FINA OIL & CHEMICAL CO. A Preliminary Plat consisting of approximately 1.7 acres for a motor-fuel station and a Conditional Use Permit for a pylon sign and motor-fuel sales located at the intersection of Highway 149 and Highway 55 in the NW 1/4 of Section 12. RECOMMENDATION A. The plat be subject to a cash parkland dedication. B. The plat be subject to a cash trailway dedication. 2. WESCOTT SQUARE ADDITION (REVISED) - NEW HORIZON HOMES A Preliminary Plat of approximately 9.83 R-3 (Townhouse) zoned acres for 67 units located along Yankee Doodle Road and Elrene road in the NW 1/4 of Section 14. The Commission has previously reviewed this at the September, 1988 Advisory Parks and Recreation Commission meeting. The preliminary plat is the result of minor lot line configuration revisions. The trial dedication policy will override the previous recommendation for a 5 foot wide concrete sidewalk along Yankee Doodle Road. The other recommendations are identified to those of the Commission's approved motion at the September 1,1988 Advisory Parks and Recreation Commission meeting. RECOMMENDATION A. The developer provide a sand area, playground structure and gazebo. B. The plat be subject to a cash parkland dedication. 3. The plat be subject to a cash trailway dedication. to. MEMORANDUM TO: ADVISORY PARKS AND RECREATION COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DOROTHY PETERSON, RECREATION SUPERVISOR II DATE: JULY 30, 1990 RE: SCHOOL DISTRICT 197 EARLY CHILDHOOD FAMILY DEVELOPMENT INQUIRY CONCERNING THE AVAILABILITY OF SKY HILL PARK SHELTER BUILDING FOR A CLASSROOM SITE DURING THE 1990- 91 SCHOOL YEAR Background Staff has received an inquiry (see attached copy) from the Independent School District #197 Early Childhood Coordinator regarding the availability of the Sky Hill Park Shelter Building. The request is for one day per week from 8:45 a.m. to 2:00 p.m. Classes of parent-child pairs would be held beginning in September and continuing to the end of the school year in June. Current City policy, established by the City Council in 1987, for use of park shelter buildings by community groups states that: "Reservations may be scheduled in three (3) month intervals, six months being the maximum. Extensions beyond six months are to be on a month-by-month basis." The Commission may recall that the three month increment was established to correspond with the quarterly cycle of Department recreation programming. Department practice since 1987 has been to exclude community groups from shelter building reservations during the winter months. Heavy afternoon and evening use of buildings exclude community use. Janitorial concerns also become an issue. Department programs continue during that time period. City Staff has experience with the types of interruptions and janitorial concerns that are encountered. 15. Early Childhood Inquiry July 30, 1990 Page 2 The Department's fee schedule for the use of shelter buildings by community groups does not include long term categories. Rental fees are on a "per time" basis. In addition, rentals are based on 10:00 a.m. - 10:00 p.m. time frames. The current fee is $35.00 per half day, $50.00 per full day; within specified hours (10 a.m. - 4 p.m. and 5 p.m. - 10 p.m.). The hours were set to correspond to the availability of Staff to open and close facilities for community groups. The City's park shelter building use policy identifies five (5) categories of users, prioritized 1 through 5. They are: 1. City department programs 2. Organized youth groups 3. Community organizations - volunteer or non-profit (civic educational, charitable or recreational) 4. Non-profit organizations fund raisers, churches 5. Groups of individuals engaged in private gain The Independent School District #197 inquiry is category 3. The Commission should be cognizant that city recreation departments are category 3 on Community Education priority lists. Consistency in prioritization has been established between the two organizations. Since the 1987 Park Shelter Building Policy was established, no community group has entered into a "long term" rental. A "mission" church entered into a 6 month lease for the Community Room in the Fire Administration Building which is administered under the same policies as the park shelters. Operational aspects of that lease that were noted are: Department policy is that keys are not issued to community groups. The City contracted with building maintenance to open and close each Sunday. Church access to the room for week-day activities was precluded by City department programs. Storage became an issue. The church group's organ could not be moved in and out each week. City policy regarding storage is that community groups may not store equipment or materials at City facilities. This policy was established because of lack of storage space, security and insurance concerns. The experience with the organ as an "attractive nuisance" for Department pre-school activities raised still another concern for allowing storage. Early Childhood Inquiry July 30, 1990 Page 3 Issues Staff has identified nine (9) issues that are raised by the I. S. D. 197 inquiry. Several are far ranging policy issues, others can be considered issues of practice. 1. The number one priority of Parks and Recreation programmed activities in City facilities is crucial to the Department. New programs are constantly being created. Daytime programming, particularly for tots, is important to the Department's service to the community and to Department revenue. Goat Hill and Rahn Park shelters are at capacity for pre-school activities. Sky Hill has been identified by Staff as the next probable location to be programmed. The Department has been conducting pre-school activities for twelve (12) years and expects to continue to do so in the neighborhoods in which the children reside. Should the request by I. S. D. 197 be granted, the Department may very well have to schedule around the community group reservation. The days available may not be what is in the best interest of other programs. • Additionally, Sky Hill Park has been a daytime skating site for the past three years. Practice has been to open at 11:00 a.m. two or three days each week. The history of this activity may create interruptions for day time programs that are in session during what previously were skating hours. 2. The City of Eagan has three school districts, each of which is growing. Recreation interacts most frequently with I. S. D. 196 because it has numerous facilities in the City. The Department does, however, interact with I. S. D. 191 and 197 on numerous occasions. Examples are the purchase and installation of playgrounds and summer ballfield maintenance. Any policy that is adopted regarding the I. S. D. 197 use request would have to be extended to the other two school districts. 3. The City, by virtue of being the City, has numerous constituencies, considered as community groups. They are identified on the prioritized user list. The changes in policy that would be required to accommodate the I. S. D. 197 request would extend to other groups also. in. Early Childhood Inquiry July 30, 1990 Page 4 Specific examples are: A church requesting a seven (7) year lease (the typical length of time for a new church according to Community Education) for Sundays and Wednesday evenings, a 4-H group, Boy Scout Troops, Girl Scout Troops meet at least once a month, often more frequently. Some groups meet after school, others in the evening, primarily during the school year. Would a change in policy for the I. S. D. 197 request result in the Department being pressured to accept reservations from the others who may also want long- term commitments. 4. The Department's established policy and strict practice on keys to shelter buildings is that no keys are issued to community group individuals. Recreational and Parks Division Staff and instructors for Department programs receive keys. Parks Operations is assigned the task of opening facilities for group reservations. The policy was established for reasons of security. The psychological aspect of an owner/guest relationship is reinforced by this practice. And, undeniably, an element of control is attained through this policy. 5. Snow removal becomes an issue if a community group holds a long-term reservation in a park shelter building. Department day time recreation programs have incorporated into their time frames a "do-able" expectation of timely plowing of parking lots. No Department program begins before 9:30 a.m. This co-operative effort enables maintenance to proceed with snow plowing on an established schedule with no adjustments because of programs. Clearing of sidewalks for Department activities is primarily accomplished in the afternoon by the seasonal skating rink staff. Earlier clearing occurs at program sites in conjunction with the clearing of rinks. The issue here is whether a group user of a facility would be able to accept a contract that would guaranty that the parking lot will be plowed prior to the start of activity and further, that clearing of sidewalks occurs with rink maintenance. 6. Park shelter buildings are cleaned under contract with Dakota, Inc. Typically, during seasons of heavy building use, the group cleans twice a week. During the skating season, seasonal staff vacuums daily, re-supplies restrooms and keeps ahead of fingerprints and trash. I~. Early Childhood Inquiry July 30, 1990 Page 5 The presence of 60-80 and frequently more skaters each day brings in a tremendous amount of dirt. There is no way to avoid this piece of evidence of high volume of usage of a facility. Would a community group, accustomed to the level of cleanliness that is possible in a school building, be comfortable with the lesser level a park shelter can offer? 7. Storage in the park shelters is severely limited. Department recreation activities are unable to accommodate their needs for storage of equipment and supplies at these locations. In that space dictates storage capabilities, Department practice is to deny storage to community groups. Space behind closed doors is not available and the security of equipment left in the "community room" of a shelter cannot be guaranteed. 8. The Department's practice is to require liability insurance coverage from all groups using City facilities for organized activities. The minimum amount is $600,000. A rider on a school district's policy is not difficult to acquire. 9. Issue of fee: Should there be a fee? Shall it conform to the existing Pay Schedule for reservations made? Discussion When considering a change in policy, consideration must be made regarding "who benefits and at what cost to whom". In the instance of the request before the Commission the primary benefits would belong to I. S. D. 197. The immediate problem of shortage of space would be solved. The benefit to the City would be continued good public relations with Community Education in that school district. How should the costs be weighed? The Early Childhood Family Education program has funds available for the rental of space. Without changes in policy the City, in a budget crisis situation, would incur the costs associated with providing special attention for cleaning and snow plowing for the Sky Hill site. Utility expenses would increase due to the need to provide a higher comfort level than for skating programs. In any event, the City is not in a position to provide subsidy to a community group program. 1q. Early Childhood Inquiry July 30, 1990 Page 6 The initial I. S. D. 197 request is for one day per week. Suppose the numbers of child- parent pairs is at a level that a second day is required? Will I. S. D. 197 look to the City for space for this program this year only as a stop gap? What plans does I. S. D. 197 have to build/acquire additional space to house this activity? What long-term ramifications will this policy decision have on park shelter building space usage? Department programs will be impacted by a change in the current user policy. The Department would be denied primary access by long-term leases. And, it cannot be overemphasized, the winter skating program is a severe handicap to daytime pre-school activities. The Department's programs have learned to cope. Will a community group be able to do so? Philosophically, the relationship between Parks and Recreation and Community Education is important to both organizations. That relationship, however, is not based on access to facilities. Rather, it is rooted in service to the community, with each organization having developed its programming area of expertise. The City's use of school facilities is restricted to evening hours, if space is available. The philosophical question raised by this request is whether the City can or should make changes to a major program; the skating program, in order that a community group be accommodated. Further, a change in policy would enable other community groups to acquire the same level of access despite the Department's experience with the shelter buildings during the winter months. Alternatives The Commission may choose to recommend no change in policy. The net affect would be to allow for an initial lease of three months duration. No lease would be issued for the winter skating months. The I. S. D. 197 activity could resume during the spring. The Department would open and close the facility for this community group. Storage space would not be provided. One day per week would be the maximum allowed. ~O. Early Childhood Inquiry July 30, 1990 Page 7 A fair and equitable price would be determined based on the City's costs. The Commission may choose to recommend that the current policy be changed to allow: Rentals in shelter buildings that correspond to the school calendar year. A specified maximum number of days per week that a shelter building may be leased by a community group. A specified maximum number of shelter buildings any one organization may lease. A specified lease agreement that, on a case-by-case basis, addresses the base rental rate, the issuance of keys, storage of materials and equipment, snow removal responsibilities, utility charges, insurance and to the detail of the non-published telephone number in the shelters. For Commission Action 1. To recommend no policy change or 2. Recommend policy change with specific options and alternatives to be identified. DP/nh 2J• LIFELO/yC 1897 Delaware Avenue • West St. Paul, MN 55118 • (612) 681-2389 • FAX (612) 681-9102 4 Independent School District 197 C' Community Education I Early Childhood Family Education 451-3663 July 12, 1990 Ms. Dorothy Peterson Play 'n'Learn Eagan Parks 451-3663 3830 Pilot Knob Rd. Extended Day Eagan, MN 55122 457-6083 Youth Development Dear Ms. Peterson: 681-2389 Recalling our conversation of Monday, July 9, I should like to update Aquatics you on the particulars of our space needs and the times, dates and 681-2389 days that we would be needing space for school year 1990-91. Area Resource The meetings that we would hold in your SkyHill Park Building would be Center for Early Childhood Family Education. They would be meetings of 681-2365 parents and their young children (ages 12 mos.-5 yrs.) that are slated Access Project to be held on Wednesdays. The first class would be 8:45-10:45 and the 327 second class would be 12:00-2:00 p.m. Our classes are scheduled to begin the week of September 10, and run throughout the school year, Adult Enrichment with the usual school calendar vacations and holidays. To begin, we 681-2389 would probably have no more than seven or eight parent-child pairs in the room at any one time. As the school year goes on, however, we Adult Basic Educati Wight have up to 15 parent-child pairs at one time. All classes are 681-2389 run with two certified teachers - an early childhood teacher and a parent educator - plus one aide. The purpose of these meetings is to Older Adults provide a special parent/child time for young families and to help 451-3239 parents with parent education about child development information, Facility use guiding behavior and improved family communication. 681-2389 I shall look forward to hearing from you soon about the possibility of renting your park building at SkyHill. The school district would be happy to draw up an agreement that would reflect our responsibilities along with cost, terms of use, etc. Please don't hesitate to call me at 451-3663 if you have further questions. A--ebor ly, eer Sh ields Coordinator, Early Childhood Family Education I.S.D. #197 West St. Paul, Mendota Heights, Eagan 2ti • West St. Paul, Mendota Heights, Lilydale, Mendota, Sunfish Lake and portions of Eagan and Inver Grove Heights 40 IZ4 IMPROVEMENT CONTRACT SUMMARY EAGAN PARKS AND RECREATION JULY 9, 1990 Contract Number Description Park Contractor Contract Amount Total Value Carapleted % Complete 89-12 Tennis Courts, Hard Courts Northview Athletic Park Finley Bro.Entetprises $311,744.34 $300,739.41 96% Color Coating, Softball Bur Oaks Park 5801 Baker Road (4% retainage) Fields Fencing & Turf Highview Park Minnetonka, MN 55345 Establishment Lexington Park Country Home Park Contact: Ray Finley Ohmann Park Phone: 938-7383 Sister Acres Park 89-17 Parking lot, Access Road Nortbview Athletic Park Alexander Construction $220.951.65 $102,085.11 46% Storm Sewer, Trailways 9050 Jefferson Trail and Turf Establishment Inver Grove Hgts., MN 55077 Contact: Lee Alexander Phone: 688-2755 89-19 Parking Lot and Thomas Lake Park Corrigan Electric Company $23,932.00 $23,932.00 100% Pedestrian Lighting Ohmann Park 3065 145th St. West Rosemount, MN 55068 Contact: Don Corrigan Phone: 423-1131 89-20 Hockey Rink/Free Skate Bridle Ridge Park C. S. 1. Electric $37,000.00 $35,150.00 95% Athletic Lighting 5241 West Broadway (5% retainage) Minneapolis, MN 55429 Contact: Mike Pepek Phone: 533-3344 Page 1 of 2 L3 89-23 Bituminous Trails Thomas Lake Park Barber Construction Co.,lnc. S91,33&40 $51,112.32 55% Trapp Farm Park P. 0. Box 5324 Quarry Park Hopkins, MN 55343 South Oaks Park Rahn Park Contact: Jim Barber Phone: 938-9607 90-1 Grading, Trails, Parking Carlson Lake Park Bituminous Roadways, Inc. S 0.00 0% Utilities, Hardoourrs and Wescott Station Park 11201 Rich Valley Blvd. Turf Establishment Bridle Ridge Park Inver Grove Heights, MN 55077 Coventry Pass Park Woodhaven Park Contact: Palmer Peterson Phone: 457-3797 90-2 Park Building Construction Northvicw Athletic Park W. H. Cates $242,743.40 548,249.50 19% Bridle Ridge Prk 300 Hwy. #55 Ohmann Park Hamel, MN 55340 Contact: Jeff Cates Phone: 478-6050 89-X Grading and Turf Coventry Pass Park Enebak Construction Not applicable Not applicable 75% (private) Establishment P. 0. 458 Northfield, MN 55057 (Coventry Pass Addition Development Agreement Contact: Roger Odegard Parkland Dedication) Phone: 333-1307 90-E Grading, Trails, Parking Wilimus Park Loeffel Engstrand Not applicable Not applicable 25% (private) Lots, Utilities. Hardcourts P. S. A. #28 1040 S. 6th Street Backstop & Turf Establishment Hopkins, MN 55343 (Oak Ridge School- Contact: Roger Coffman I.S.D. #196, and City cooperative development) Phone 935-0141 DEPARTMENT HAPPENINGS 1. It appears that the Northview Concession will show a profit in the neighborhood of $1,000.00 for the 12-week adult softball season. 2. A NYSCA Coaches' Clinic was conducted for soccer for the Rosemount Area Athletic Association. Thirty-three coaches were certified. Clinics for EAA/RAAA football and for EAA soccer are on the slate for the month of August. 3. A youth tennis tournament is planned for August 9 and 10 at Northview. Invitations are being sent to the South of the River Tennis Camp participants and to all youth who took intermediate tennis lessons. 4. Eagan Seniors took a nostalgic trolley ride at Lake Harriet. The trek between Lakes Harriet and Calhoun and eating old-fashioned ice cream cones was an enjoyable adventure. 5. Dominos team tennis standings show Eagan teams doing very well against their counter parts from Inver Grove Heights. The matches are competitive, yet played in good humor and fun. 6. For the first time in the history of Eagan Athletic Association fall soccer, most of the age levels will play in divisions comprised of Eagan teams. Only boys in grades 8 and 9 and girls in grades 5 and older will participate in Burnsville Athletic Club leagues. Approximately 50 teams will play in Eagan and only 8 will participate with BAC. The positive impact will be efficient utilization of field space. Staff will work with EAA on field assignments in order that fields be used five (5) days per week at a minimum. The program will be manageable on existing field space. Practice time will be limited, however. 7. Recreation staff are attempting to turn attention toward fall programs. An infant sand volleyball league on the new courts at Rahn Athletic is hoped for. The real creative juices will need to be found during the next week! 8. Now that summer registrations have been completed, the number of registration computer entries exceeded 3200. "Miles" of paper was used to generate rosters. Staff wore out the printer, necessitating alternate methods to generate rosters while the printer was in for repairs! 9. The first Evening in the Park event at Trapp Farm will be held on August 1. Staff will be able to report on the community picnic and how the amphitheater worked for the event. 10. Pavilion and shelter building reservations for the month of July: Thomas Lake Pavilion - 14 Trapp Farm Pavilion - 18 Shelter Buildings: - 9 (week-ends) Sun Shelters: - 8 (week-ends) 11. New play equipment - ideal for tots programs - has been installed adjacent to Rahn Park Shelter building. The children love the new play items. 12. Work on the "well-house" in Thomas Lake Park is completed. Some restoration work remains. 13. The parking lot at Northview has been striped, sod has been placed and seeding set for mid to late August of remaining areas. 14. Baseball and softball games for youth is nearly completed for the season. Travel teams continue into August. Field dragging operations will be reduced proportionately. 15. Soccer field maintenance will begin soon for fall soccer. Already, fields have been striped. 16. Eagan High/Dakota Hills Middle School will need all of the fields at Northview Athletic and will also use nearby neighborhood parks. Arrangements are being co- coordinated with Blue Cross/Blue Shield to use their fields, too. Both schools will still be "short" of what they would like to have for facilities. 17. Adult softball league play-offs began last weekend and continue this coming weekend. 18. Fall league softball (a shorter season for die-hard ball players) sign-ups have begun. Staff expects a big sign-up once again. 19. The new tennis courts at Northview are becoming very popular as more and more people "discover" their availability. On a recent visit to the park, all but two courts were in use!! 20. Work on the EAA storage facility has proceeded slowly with frequent rains. These rains delayed the preparation of the footings/foundation and pouring of the slab. However, now that this has been completed, work on the building itself should begin soon. 16. 21. Work on Coventry Pass Park has progressed nicely since the Commission visit. Topsoil is being placed on the park site and granular material compacted on parking areas, etc. The trail around the park has been staked and work to install it scheduled. 22. An extension of the Grant Agent for Blackhawk Park is being sought from D.T. Ed./L.A.W.C.O.N. The Grant Agreement was to expire December 31. 23. The City has completed its closing on the property acquisition of Lillian McCarthy. Mrs. McCarthy will retain a "Life-Estate". 24. Staff will be completing submissions for the M. R. P. A. Citation Awards Program for the Arbor Day Program, the Joint Powers Agreements with School District #196 and the Explorer/Ranger Program. 25. The deadline for applications for Water Resources Coordinator was extended to August 3. 26. Maintenance workers Don Buecksler and Paul Graham completed the installation of the new tot lot play equipment at Rahn Park including a wood edger with bench seat for parental supervision. This structure is located just south of the park shelter building on Sandstone Drive. 27. The Twin Cities Tree Trust continued work on the double volleyball court at Rahn Park. Work includes completion of the timber perimeter, installation of standards and backfilling with a 10" sand base. The Commission will have an opportunity to view the volleyball court during their parks tour prior to the August meeting. 28. The Tree Trust also finished work on the foundation planter box in front of the Rahn Athletic Building. The box will now be planted with a variety of flowers and shrubbery. 29. Maintenance employees Scott Eppen and Steve Hadden have been busy with the installation of concrete waste containers and park benches at a number of park sites. When completed in early August, approximately 30 new benches and 40 waste containers will have been added to the system. 30. A number of City ballfields were maintained during the month of July. This involved washing aglime off the infield edges and grading of the fields to a uniform condition for positive drainage. Maintenance was completed on all community athletic infields and will continue on to the neighborhood fields in the month of August. 2n• 31. Numerous sodding projects were completed in the park system in July including a 30 foot outlot along Murphy Parkway--which will provide future pedestrian access to Blackhawk Park. 32. Turf maintenance continued to be a big priority for the department as the season approached its mid-point. Activities included the aerification and fertilization of community athletic sites, along with continued implementation of the mowing program in parks, public buildings and along boulevards. At the present time, the department is mowing and trimming approximately 420 acres per week. 33. The Parks Maintenance Division was involved with a number of preparatory tasks associated with the July 4 Celebration. Among these were assistance to the July 4 Committee through the delivery of picnic tables, trash barrels, snow fence, etc. 34. The month of July marked the third time that water quality samples have been taken in the City's recreational lakes. This is the second year of a two year program of intensive in basin sampling aimed at gaining additional information about the degree and nature of pollution in the City water bodies. Testing will continue on a monthly basis through October. 35. Heavy rains in the early part of July necessitated the clean up and restoration of beach areas at Thomas Lake, South Oaks and Trapp Farm Parks along with clean up of many trail segments in the community. The only other damage from the storm were a few downed trees and broken branches. 36. Support of summer recreation programs was an important focus for the maintenance division for the month of July. These activities included transport of the summer playwagon, set up for Evening in the Park series, maintenance of facilities for Tiny Tots and summer recreation programs as well as maintenance of the community athletic sites. 37. In the area on the south end of the Lexington Diffley site was mowed out for the dog obedience and training programs conducted by the City Police Department. This operation had been previously set up at Well site but was impacted by the construction of the new Water Treatment Facility at Cliff and Pilot Knob Roads. 38. County restitution workers continued to play a role in the maintenance of Eagan Parks in the month of July. One of the volunteers completed a previous assignment of repainting of the inside of all City hockey rinks. The other participant, who is just beginning his assignment, will be standing and painting various retaining walls and amenities around the Municipal Center and in City parks. 39. The Department began the semi-annual program of re-staining all picnic tables and benches in the park system. With more than 300 to complete, this task will be scheduled into the month of August. 40. The Parks and Recreation Department received comments from the Minnesota Pollution Control Agency on the planned work program and budget for the Clean Water Partnership Grant for Schwartz Lake. 41. The County's Summer Youth Restitution program worked in Eagan on a half-time basis in the month of July. Their work included restoration of the South Oaks canoe launch/beach and addition of pea rock to the park play structure and the clean-up/brushing of the Highline Trail between Thomas Lake Park and Rahn Park. 42. The two new parking lots at Northview Park were striped during the month of July. It is hoped that this will help to alleviate some of the parking congestion along Northview Park Road and the internal park roadway. 43. The Forestry Division was kept busy during the last month with a number of projects. The tree inventory and marking of park trees was completed in its entirety in July. Clerical staff of the maintenance facility have now completed about 75% of the data input. It is hoped that by the September Commission Meeting the presentation can be given to highlight the number of trees in the park system, current value and other features of the tree maintenance program. The number of replacement trees were also made in the City's parks in July along with continued pruning work, maintenance of the nurseries, etc. The "old" planter box within the Rahn play structure was also replanted this last month. 44. Adult slow pitch softball comes to a close this week. Play-offs were held July 28 and 29, and again this week-end, August 4 and 5, to determine which teams advance to Region, District and State tournament play. We will host the Women's "C" State Tournament on August 17-19 at Northview. Fall softball begins August 14 and 15. The U.S. Olympic Festival Torch Run which runs through Eagan will be cablecast on Channel 33, August 6 at 8:00 P.M., August 9 and 10 at 5:00 P.M. 2q. MEMO TO: PARKS AND RECREATION ADVISORY COMMISSION FROM: DIRECTOR OF PARKS AND RECREATION, KEN VRAA AND STUDENT INTERN, WALTER LANDGREBE DATE: JULY 31, 1990 SUBJECT: THE PROPOSED CAPONI SCULPTURE GARDEN EXECUTIVE SUMMARY This paper will guide the reader through a number of foundations and non-profit organizations. Each foundation and non-profit organization will be defined and then followed by a discussion regarding the applicability to the "Arts Garden" concept. The purpose of this is to give the reader an opportunity to better understand and introduce them to the business of these organizations. In addition, pertinent information about boards and staff charged with operating these institutions will be provided. This is to assimilate the reader with a general idea of the most important aspect of philanthropic organizations; that being, beginning and developing a new organization. It should afford some direction in choosing a possible organizational model suitable to develop, operate and maintain the "Arts Garden" concept as envisioned by Mr. Caponi. Finally, having an understanding of the various foundations and non-profit organizations in existence today and a general knowledge as to their personnel requirements, a selection of several organizations will be made based on their appropriateness as means to facilitate the development of the "Arts Garden" concept. It will be recommended that these selections be further evaluated by the Parks and Recreation Advisory Board. PURPOSE The purpose of this research paper is to assist the Parks and Recreation Advisory Commission, Ken Vraa, Director of Parks and Recreation and the City of Eagan with ~I~ developing the proposed Caponi Sculpture Garden. This research will focus on foundations and other non-profit organizations that may best facilitate the development and management of the proposed Caponi Sculpture Park. BRIEF HISTORY A brief history of this proposal will help define the character of this project. Mr. Caponi envisioned developing his land into an "Arts Garden" for quite some time. In 1986 this concept became a documented reality when a proposed outline was submitted, by Mr. Caponi, to the Parks and Recreation Advisory Commission for their consideration. In this proposal, the City of Eagan would own the property, Mr. Caponi would have Life of Estate and oversee the development of the garden. In March of 1988 a consultant was hired. An updated report reflecting current feelings and facts about the "Arts Garden" and acting more as a working proposal was submitted. Of significance to the report was an appraisal for the market value of the property owned by Mr. Caponi. This was not satisfactory to Mr. Caponi because, the value of the art, located on his property, was not reflected in the appraisal. Other circumstances too, such as the city not having enough funds to purchase the property, changes in city council members, and a new mayor further delayed this undertaking. In addition, other possibilities to develop the "Arts Garden" through outside agencies had been explored. These too, led to little progress in finding a working solution. This leads to the latest meeting with Mr. Caponi and the City of Eagan, dated April 27, 1990. Here a number of points regarding development of this project were discussed., This a brief synopsis of the past four years. Its function is to assimilate the reader with the length of time this concept has been taken under consideration. Site Description As adapted from the appraisal submitted with the report to the City of Eagan, March 7, 1988, a brief description of Mr. Caponi's property is as follows. The property is a rectangular shaped parcel of 20 acres. It is located on the north side of County Road 30 just to the west of Lexington Avenue. This property is also abutted by the Patrick Eagan Park to the north. The parcel is served by bituminous roadway (County Road 30) and electricity. There is no sanitary sewer, storm sewer, or water. The 20 acres contains a single family dwelling, a studio building and artwork which is simultaneously part of the landscaping. Mr. Caponi's beliefs Briefly, Mr. Caponi believes that development of the "Arts Garden" must be a "collaboration between himself, the Eagan Department of Parks and Recreation, and the Parks and Recreation Advisory Commission." His conviction in bringing this project to fruition is rooted in his belief that artistic displays be informal and touchable, so that interplay between viewers(the public) and the art is one of intimacy and discovery. As an educator, Mr. Caponi would like visitors to witness the ongoing development of arts projects in the gardens so they may learn about creating art as well as enjoying it. KEY DEFINITIONS Before examining differences between various foundations (non-profit organizations), it is important to make a distinction of terminology. While a foundation and non-profit organization are one in the same and the names are often used interchangeably, they can be grouped into two categories. The first is a Private Foundation. These are 501(c)(3) organizations that derive their grant making funds from an endowment. The second, Public Foundations(charity) is a 501(c)(3) organization that is not a private foundation, because it is "publicly supported" (that is, it normally derives at least one-third of its support from gifts and other qualified sources). Some public charities engage in grant making activities, but most engage in direct service activities - i.e., community foundations. Public charities are eligible for maximum tax deductible contributions from the public and are not subject to the same rules and restrictions as private foundations. Section 501(c)(3) of the Internal Revenue Code defines exempt organizations - those organized and operated exclusively for religious, charitable, scientific, literary, educational, or similar purposes.' The tax exempt statuses of foundations(non-profit organizations) are intricate and will not be discussed in any depth in this paper. Professionals, such as lawyers and tax accountants are better suited in explaining the legal differences between these organizations and their details. Up to now, the term "Arts Garden" has been most frequently used to describe this project. It has also been tentatively titled the Caponi Sculpture Garden. For simplicity's sake, it will be referred to as the "Arts Garden." PRIVATE FOUNDATIONS 1. A Corporate Foundation is a philanthropic organization established to coordinate over a period of time, the philanthropic interests of the founding corporation? Corporate foundations are very explicit as to their fields of interest, often limiting grants to causes related to corporate profits and interests, such as the communities where they have branches.3 Discussion - The Corporate foundation can fulfill the requirements of developing and managing an "Arts Garden." There are a number of large corporations presiding in Eagan that may possibly fit the role intended for the City of Eagan. There is a drawback. Should the responsibility for this endeavor be left to the corporate world, can they envision what Mr. Caponi does and, above all, is there a corporation willing to accept this project as their own? • 2. A Family Foundation is one whose funds are derived from members of a single family .4 Generally, family members serve as officers or board members of the foundation and play an influential role in grant making decisions.5 Discussion - Here the responsibility of a family foundation is grant making. It may provide funds for the "Arts Garden," but it is highly unlikely that a single family is willing to pursue such a project if there were not some personal stake involved. 4. An Private Operation Foundation has a fund or endowment designated by the Internal Revenue Service as a private foundation, yet differs from a private foundation in that its primary purpose is to conduct research, promote social welfare or engage in other programs determined by its governing body or establishing charter.6 It may make some grants, but the sum is generally small relative to the funds used for the foundations own programs.? Discussion - This would be a viable solution for Mr. Caponi to consider. It is a private foundation that is specifically designed to facilitate and manage a single endeavor. There are some drawbacks. It needs a rather large endowment in-order to function. Mr. Caponi's property is worth so much, but cannot be expected to bare the burden of the required pay out. It usually requires an endowment of one million dollars to pay out $50,000 in grants; in this case, operating funds. The fact that Mr. Caponi could retain entire control of his project would also be a benefit for him. However, Mr. Caponi's has expressed a need for the City of Eagan to be somehow involved in funding and administrative functions. As an option, it is very workable. There would be some obstacles, but nothing preventing the "Arts Garden" realization with this form of foundation. 5. A Independent(general purpose) Foundation is a private foundation with 501(c)(3) status that is originally funded from one source, that derives its revenue from earnings on its investments, and that makes grants to other charitable organizations as opposed to administrating its own programs.8 35. Discussion - Again, this type of foundation strictly adheres to grant making. As a resource, it should be considered. It is not an appropriate model for the "Arts Garden." PUBLIC FOUNDATIONS 6. A Community Foundation is a publicly supported philanthropic institution governed by a board of private citizens chosen to be representative of the public interest and for their knowledge of the community.9 It administers individual funds contributed or bequeathed to it by individuals, other agencies, governments, corporations, and other sources.10 Community foundations uniquely serve three publics: donors, the nonprofit sector, and the community as a whole.' 1 Individual community foundations may focus to some extent on one of these publics over the other two(leading to considerable diversity in the field) but by structure and by regulation the community foundation must always serve all three.12 Discussion - A Community foundation is a viable option for a City such as Eagan. The community has grown considerably and is expected to do so for quite some time. As an additional entity to the City and citizenry of Eagan it would represent a most progressive stance in handling new opportunities as they arise, which would be beneficial to the community. However, as the description indicates, it must serve more than one public. In this case, it may only enhance the "Arts Garden" concept by donating funds to it. It can not be wholly responsible for the development and management of this proposal. 11. Public Operation foundation is a charity that follows the same definition of a private foundation, except that it derives at one-third of its funds from the public. These funds are then used to facilitate the management and operation of a single endeavor. Discussion - This foundation would be ideal for the "Arts Garden" concept. All three parties, the City of Eagan, the Parks and Recreation Department and Mr. Caponi could be directly involved. The foundation would focus on the development and management of the "Arts Garden." There are some obstacles, such as resolving the property issue and fundraising concerns; however, these are not impossibilities. The form is a workable solution that requires enthusiastic personnel to run. 12. Gross Receipts Charity is less common than other forms of public foundations.13 The premise here is that the foundation expects to receive a substantial portion of its revenue from gross receipts(dues, admissions, sales, fees for service) paid in by a wide number of members, customers, clients, or patrons.14 Solicitation and gift receiving are still apart of the fundraising mission. The gross receipts aspect is an additional tool in fundraising. Discussion - Again, here is a model well worth pursuing. Should the traditional method of gifts, solicitation and fundraising fail to raise the required funds to operate the "Arts Garden," it may pursue this option and still retain the benefits given other public charities.15 13. A Special Purpose Foundation is a public foundation that focuses its grant making activities on one or a few special areas of interest, e.g., a foundation that makes grants only in the area of cancer research or child development.16 Discussion - Although this foundation seeks to narrow its focus of grant making it maintains only this role. It does not cater to the needs of one constituent, rather it caters to the needs of several constituents with the same needs. As a source of revenue it must be examined, but as a model for developing the "Arts Garden" it is inappropriate. 8. A Support Foundation or Named Funds are located within a larger public foundation. These are less administratively complex than independent, grant making foundations because the public charity which they benefit can assume many of the ongoing management responsibilities.17 Such foundations allow donors or donor families to maintain a continuing relationship with their chosen charitable enterprises.18 Although much grant making discretion is lost, the donors can often exercise considerable control of funds within the publicly supported organization or institution.19 Discussion - There may be the possibility that a donor would choose the "Arts Garden" as their charitable enterprise; however, it is only a grant to an institution. It can not act as a model to facilitate the development and management of an "Arts Garden." Foundation examples These examples are provided to give the reader an idea of some practical applications of various type foundations. They may also give some direction in seeking a model for the "Arts Garden." The Hennipen County Parks Foundation, which seeks, solicits, receives, holds and maintains funds and property for specific Park District Projects, acts as public operating foundation.20 Its staff is the Hennipen Parks Superintendents assistant and available personnel. The board has twenty-one members. The Guthrie Theater Foundation is a Gross Receipts foundation. The 1987 financial data indicates that a little over 50% of their funds come from revenues.21 The rest comes from direct public support and government grants. There are three full time employees and a board of undetermined size.22 The Minneapolis Foundation is a community foundation that receives gifts, the income and principal of which may be used for any philanthropic purpose 23 There are 19 full time employees; the quantity of board members is unknown 2a People for Parks is incorporated as a non-profit organization with one goal: to stimulate private support for the Minneapolis Parks and Recreation system.25 There is one full time employee.26 The Primary sources of income come from private, corporate support foundations 27 The Roseville Central Park Foundation's mission is to raise funds for the development of a 200 acre public park site in Roseville and to encourage participation in the project by other organizations and individuals.28 This is a public operating foundation. It began in 1964 with no endowment. The first fundraisers were the local Jay Cees branch and since then, have grown to foundation status. There are no employees; only board members. These are just a few examples of hundreds that exist in Minnesota. All non-profit organizations are listed in the Minnesota Non-profit Directory, which is compiled by the Minnesota Council of Non-profits. TRUSTS AND INCORPORATION After determining what organization is most suitable, a decision must be made whether to incorporate or organize as a trust. The corporate form is more formal, but allows for more flexibility regarding changes in numbers and directors and is suited for longer or indefinite duration.29 The trust form is less formal and has fewer operational requirements.30 A lawyer specializing in trusts is best suited in determining a new organization's needs. Either choice does not affect the tax-exempt status of the foundation. The issue of choosing one over the other is dependent on the type of foundation. For instance, a family foundation, where only a few family members may be on the board, the simplicity of a trust would optimal. However, a community foundation would be large enough to include a broad spectrum of ideas, philosophies, personnel and organizational limitations. That diversity would warrant incorporation since its characteristics are most capable of dealing with the complexities of such a foundation. The topic of favorable treatment of foundations and non-profit organizations for tax purposes has not been discussed in depth. The reason for this is, each type of foundation has different tax requirements and not for profit regulations which exist at the Federal, State, and sometimes, the Local level 31 Mr. Caponi's tax and property status must be reviewed by qualified persons, as stated earlier. Their skills will ultimately, and must, help Mr. Caponi decide what will best work for him. BOARD/STAFF SELECTION, RELATIONSHIPS AND ORGANIZATION The success of any foundation or non-profit organization depends on the type of personnel that make up the board and staff; their relationship with one another and the organizational structure, goals and objectives. Board/Staff selection The type of persons working on a board or part of a staff is the most important element of creating a successful foundation or non-profit organization. It is recommended that the board should include a diversity of demographics such as sex, age and race; linkages to various sectors of the community; and diversity of individual skills and interests which the members bring to the board 32 Strong boards of directors almost always have a board composition that is in some way representative of the larger external world in which it operates 33 The actual size of the board and staff should be determined by what type foundation it will be and whether it is a trust or incorporated. Reviewing other foundations may provide some direction for this decision. In addition to diversity, the board and staff should share the belief in the mission and values of the organization and of committing time to the organization. This is the commonality that would and should bind members of the board and staff. Although this is an easy formula to follow, it is more difficult to implement. A major concern for a new organization is that of the perspective board member who is capable of opening many doors to the acquisition of funds, but is only willing to be on the organization's letterhead.34 An actual member would be expected to be involved in fundraising, some day-today operations, and long/short range planning of goals and objectives. In cases such as this, when a person's name is of great value to the organization's success, it is recommended that a means to recognize this person may be accomplished through the use of a special title, such as Honorary Board Member.35 This matter of personal selection must be manifested through an excellent recruitment process. The objective of which is to identify and select a collection of persons that can effectively operate as a team in performing the diverse duties of the board.36 The work of the board and its need for internal strength should be the framework which guides the recruitment process.37 Board/Staff relationships As selection of the board and staff are the key to a good beginning so too are staff/board relationships. This can be a bit misleading, since the assumption is the board will do all the leading and thereby control the establishment of the relationships. This is rarely the case. Once an organization is established, staff become the primary motivator. Staff enable board volunteers by providing cause to believe in, framework within to work, specific tasks to be accomplished, deadlines for tasks to be accomplished and an opportunity to participate in the decisions that affect the first four points.38 Organizational structure The organizational structure should be kept lean and trim. Like any organization, the larger the structure, the greater the capacity for losing site of the organization's primary mission. The actual design of the structure should be left to those involved in developing the organization. A good guideline is the organizational structure should be a reflection of thoughts, opinions and ideas of the board members and staff. It is they that must live with the organization and, therefore, they must be the organization. As for goals and objectives, the board and staff may wish to address their concerns in this manner: (1) Who are we as an a organization? (2) What goals establish our direction and validate who we say we are? (3) What are our program objectives to achieve these goals?39 After answering these questions a final concern is how will this group of people relate to each other?'W To tie everything together, a policy statement should be developed-I.E., "What the organization is to do is policy."41 FOR COMMISSION REVIEW AND DISCUSSION Can the development and management of an "Arts Garden" on Mr. Capon's land be best administered by any of the foundations reviewed earlier? This is the task the Parks and Recreation Advisory Commission must now undertake. There are two groups of foundations to look at: One, private foundations and two, public foundations. Having some familiarity with the "Arts Garden," it should be clear that many of the options available are not suitable. With this in mind, a summary of those deemed most viable will follow. Private operation foundation - This organization is completely appropriate should the City of Eagan not wish to be involved in the "Arts Garden" concept. The burden of forming this type of foundation would then fall back on Mr. Caponi. As for Mr. Caponi, he has stated that this project be a joint effort between himself and the City of Eagan. Based on historical facts, it would seem highly unlikely that Mr. Caponi would be able to begin this foundation on his own. He lacks the required endowment needed to begin operations. While this is resolvable, it would no doubt add years to the realization of this proposal, as it would take quite some time to acquire an adequate endowment to begin operations. The Parks and Recreation Advisory Commission should consider this option only in the event that it determines it should not be involved in the proposed "Arts Garden." Public operation foundation - This option must be considered one of the best available. It will allow the City of Eagan or community members to be involved in the development and management phase. It receives the most favorable tax status being a public foundation. As the name implies, all funds acquired will go directly to the development and management of the "Arts Garden." The issue of dealing with Mr. Caponi's property is still left unsettled. However, with any of the options this would be true. Moreover, after researching the idea of a foundation, it can be said that, the least important obstacle facing the development of this proposal is the property issue. Choosing and establishing a board of directors, who have the same vision as Mr. Caponi, plus the foresight and conviction to carry out this endeavor is a much greater task. The first is an issue of funds and the latter is an issue of personnel with conviction. Gross receipts charity - This too, is a good model to pursue. Here, all the benefits of a public operating foundation exist, plus the added benefit of developing revenue if it is so desired. Once completed, the site will be an attraction. Should the funds needed not be available completely through outside sources, it may be necessary to begin revenue operations. This form would allow for such activities to take place. SUMMATION These three models represent the best possible solutions. The Parks and Recreation Advisory Commission's should further pursue these options, the details of which are quite extensive. Be reassured, those options left out of the selection may still have a role as funding resources and therefore should not be forgotten. Mr. Caponi's conviction to develop his Sculpture Garden is strong. It has been a dream of his that he and the City of Eagan work together to bringing this endeavor to reality. A number of avenues in doing just that have been researched and found either unacceptable or out of reach. This paper represents another opportunity for the City of Eagan to help realize what may very well be a lost opportunity. BIBLIOGRAPHY 1Judith Pickford,"Glossary of Philanthropic terms," Starting a Private Foundation. Council on Foundations. (Washington, DC,), pg. 158. 2Glossary of Fundraising Terms, (Alexandria, VA: National Society of Fundraising Executives institute. 1986), pg. 23. 31bid., pg. 23. 4Ibid., pg. 37. 5Ibid., pg. 37. 6Ibid., pg. 75 $3. 7Ibid., pg. 75. 8lbid., pg. 78 9Joanne B. Scaulan and Eugene A. Scaulan, Ph. D., ed., A Lexicon for Community Foundations: Resources for Grant makers, (Council on Foundations, Inc., 1988), pg. 3. 10Ibid., pg. 3. 11 Ibid., pg. 3. 12Ibid., pg. 3. 13John A. Edie, First Steps in Starting A Foundation (Washington D.C. : Council on Foundations, 1988), pg. 31. 14Ibid., pg. 31. 151bid., pg. 31. 16Glossary of Fundraising Terms, (Alexandria, VA: National Society of Fundraising Executives institute. 1986), pg. 94. 17Patricia Thomas, Southeastern Council of Foundations, Why establish a private Foundation (Atlanta, GA), pg. 9. 181bid., pg. 9. 19Ibid., pg. 9. 20Hennipen county Parks Foundation, A Legacy as Important as All Outdoors. 21Minnesota Council of Nonprofits, Minnesota Nonprofit Directory 1988-1989, (St. Paul, MN Minnesota council of Nonprofits, 1988), pg. 124. 221bid., pg. 124. 23Minnesota Council of Nonprofits, Minnesota Nonprofit Directory 1988-1989, (St. Paul, MN Minnesota council of Nonprofits, 1988), pg. 192. 24Ibid., pg. 192. 251bid., pg. 275. 26Ibid., pg. 275. 27Ibid., pg. 275. 28Ibid., pg. 304. 29Ascoli, Lucy B., "Building your own Philanthropic Foundation," Donor's Forum of Chicago, 1985, pg. 3. 301bid., pg. 3. 31Foundation fundamentals,, A guide for Grantseekers, ed. by Patricia E. Reed, The foundation Center, 3rd Edition, pg. 20. 32The Non-profit book: Strategies for organizational success, Board Recruitment and Orientation, ed. by Earl Anthes, Jerry Cronin, and Michael Jackson, (Independent Community Consultants, 1985), pg. 72. 331bid., pg. 72. 341bid., pg. 72. 351bid., pg. 72. 36Ibid., pg. 72. 37Ibid., pg. 72. 38Ibid., pg. 88-89. 39Ibid., pg. 87. 40Ibid., pg. 87. 41Ibid., pg. 91. 4• Outline of Paper 1. Executive summary II. Purpose of the paper M. Mr. Caponi and his vision of a Sculpture Park for the City of Eagan. A. Brief history B . Description of the property C. Summary of Mr. Caponi's beliefs IV. Key definitions regarding foundations, non-profit organizations and the Arts Garden. V. Types and examples of organizations available that may facilitate the development and management of the Caponi Sculpture Garden A. Private Foundations 1. Applying these models to the "Arts Garden" issue B . Public Foundations 1. Applying these models to the "Arts Garden" issue C. Additional examples VI. Incorporation and trust VII. Key elements that make a foundation, non-profit organization or other organization function successfully A. What type of personnel are usually and should be involved in the operation of an organization. B. The staff/board relationship C. Organizational structure, goals and objectives IIX. For Commission review and discussion A. Synopsis of the issue B. Recommendations for Parks and Recreation Advisory Commission C. Summation IX. Bibliography X. Appendixes Ab- MEMO TO: ADVISORY PARK AND RECREATION COMMISSION FROM: JOHN K. VONDELINDE, SUPERINTENDENT OF PARKS DATE: JULY 30, 1990 SUBJECT: PLANNED FALL WORK PROGRAM - PARK MAINTENANCE/OPERATIONS DIVISION The purpose of this report is to provide the Commission with a brief overview of planned construction and maintenance activities in the Parks Maintenance/Operations Division this coming fall. Development • At the writing of this memo, staff have just begun work on the Eagan Athletic storage building in Northview Park. This project, being headed by Maintenance Workers Gary Skogstad and Steve Hadden, will involve the construction of walls, siding, trusses, and roofing for this new facility. It is anticipated that the EAA will be providing for completion of the interior electrical and wall surface treatments. The building will feature an enclosed space on the north side to house existing irrigation equipment. It is expected that this project will be completed by late August. • The Twin Cities Tree Trust Organization will be putting the finishing touches on the new double sand volleyball courts at Rahn Park by mid-August. These will be the first regulation size courts available for public use in the community. • Once the volleyball courts are completed, the Tree Trust is scheduled to move to Thomas Lake Park for their final summer project. This project will be the construction of a wildlife observation deck overlooking the north shoreline of Thomas Lake. The deck will offer a quiet and secluded point from which park visitors can observe a variety of flora and fauna inhabiting the lake's edge. • Installation of underground irrigation on field #5 at Northview Park is slated to begin in mid-August following the state softball tournament. This project will complete the irrigation program for all softball and soccer fields within the Northview complex. • Installation of park benches and concrete waste containers will continue into the month of August. When completed, about 60 new units will have been placed in the parks this summer. 41 • • Landscape foundation plantings will be implemented around a number of park shelter buildings this fall. These plantings will include buildings at Trapp Farm, Carnelian, Goat Hill, Skyhill, and Evergreen Parks. Also planned is landscaping of the area around the new Northview tennis courts and playground. • Two other significant projects anticipated for the Maintenance/Operations Division, this fall, are the installation of new plygrounds at Trapp Farm and Burr Oaks Parks. The unit at Trapp Farm will likely entail a multi-level structure providing opportunities for a variety of age levels. The Burr Oaks project will involve the removal and rehabilitation of existing equipment along with the addition of new structures on the north side of the park. Maintenance Projects • Turf maintenance will again represent a major undertaking for the department during the months of September and October. The fall represents the best time of the year to perform cultural treatments on turf, given the generally aggressive growth conditions and cooler temperatures, coupled with the usual decline of broadleaf weeds. Fertilization will be done on all park and building sites in the month of September, utilizing a slow release, low phosphorus type fertilizer. A second application of high nitrogen fertilizer will be made on Level 1 and 2 sites (athletic fields and high aesthetic turf) in October, to facilitate carbohydrate reserves in the roots of the turf and better overwintering. Broadleaf weed spraying will be scheduled for all sites in conjunction with fall fertilization. • Topdressing is another fall activity which is normally done to repair and level the playing surfaces on athletic and soccer fields. Topdressing is tentatively scheduled for the fields at Goat Hill and Northview Park. • Overseeding and core aerification is also planned for high wear areas and athletic fields in the month of September. Winterization of irrigation systems will be carried out in late October. Along with these cultural ativities will be the continued use of three Groundsmaster and two gangmower routes through the month of September, as turf growth reaches another peak level in the season. • The layout of bantam and regulation soccer fields will be a primary focus in the month of August. Striping of the fields will continue in support of this program through late October. • Ongoing and routine inspection programs will continue on a number of facilities into the fall months, including volleyball courts, tennis and basketball courts, playground equipment, the archery range, and so on. • This year, the Parks and Recreation Department has collaborated with the Engineering Department in preparing a consolidated sealcoating contract for the City. This year's sealcoating contract has been awarded to Allied Blacktopping Company (the same firm which sealcoated boulevard trails last year). Park related work under this contract will include sealcoating of parking lots at Fish Lake, Rahn Athletic, Walnut Hill, Trapp Farm, and Ridgecliff Parks. Trail sealcoating will be performed along Pilot Knob Road north of Yankee Doodle, Blackhawk Road between Diffley and Cliff, the south side of Cliff from Nicols to Johnny Cake Ridge Road, and Lone Oak from Pilot Knob to Lexington. All told, approximately 26,671 square yards of parking lots and 12.2 lineal miles of trails will be sealcoated. This work is scheduled for the month of August. • With the skating season just four and a half months away, preparations will soon begin on the hockey rinks and shelters for the coming season. The replacement of damaged boards, corrective grading, painting of regulation lines, and testing/aiming of light fixtures, are some examples of tasks that will be completed. • The City has renewed its contract with Dakota, Inc. for the provision of janitorial services in park shelters buildings through June of 1991. As most Commission members know, Dakota, Inc. is a private nonprofit organization which employs handicapped persons in job development programs in the private and public sectors. Eagan has worked with Dakota, Inc. for the last three years in the cleaning of park shelter buildings, in conjunction with summer recreation and Tiny Tots programs. • Implementation of the new landscaping ordinances will be an area of special focus for the department during the next several weeks. Several of the logistic and procedural aspects will need to be worked out among staff as it pertains to the enforcement of particular ordinances and the issuance of permits for planting trees within road right-of-ways. Another activity - associated with the Master Street Tree Planting Program - will be the completion of an inventory of each "potential" boulevard with respect to existing utilities, topographic features, site conditions, etc. • Among the other routine maintenance programs scheduled for this fall, are: boulevard trail sweeping, cross country ski signage installation, preparation of the Trapp Farm sledding hill, staining of picnic tables and benches, and conversion of Groundsmaster maintenance equipment for winter use. In terms of maintenance, the Forestry Division will continue its emphasis on routine cultural activites on park trees, including pruning, spraying, fertilizing and irrigating, as scheduled. • The inspection and enforcement of the City's Weed Ordinance continues to be an important program carried out by the Parks Maintenance Division. Assistant City Weed Inspector, Leroy Berg, anticipates that the number of calls this year will exceed last year's and that more than 300 responses will have been made by the end of the season. I trust that this report has provided you with a good overview of the planned development and maintenance activites in the Park and Recreation Department for this coming fall. The report is by no means inclusive as a number of other routine and special projects will be carried out. If you have any questions about these or other aspects of the Maintenance or Forestry operations, I would be more than happy to respond. J n K. onDeLinde 4 E S perintendent of Parks JKV/cm 20wp:advpark.211 MEMORANDUM TO: TOM HEDGES, CITY ADMINISTRATOR HONORABLE MAYOR AND CITY COUNCIL FROM: KEN VRAA, DIRECTOR OF PARKS & RECREATION DATE: JULY 6, 1990 RE: MULTI-FAMILY RESIDENTIAL LAND STUDY/STUDY AREA I; RESIDENT PETITION BACKGROUND At the Planning Commission meeting on June 26, 1990, the Planning Commission received a petition from residents adjoining study Area I, the petition requested that a playground be established on the property, or a portion of the property, which was being reviewed for zoning to single family. STAFF RESPONSE The property in question, is within Park Service District #16, which is serviced by Sky Hill Park on Blue Cross and Blackhawk Roads. (See Map Attached). Blackhawk Community Park is to the south, and will soon be under design development. Access to this park is planned for in the future, but it is unlikely to meet neighborhood needs typical in most neighborhood parks. The 1982 Park Systems Plan did not anticipate any additional neighborhood park acquisition in Park Service District #16, as it was anticipated that neighborhood needs would be met by Sky Hill Park. If the Council desires, a thorough review by Park & Recreation Department Commission, and Staff, of this service area can be done to confirm the 1982 Park Systems Plan, or determine that development of the area has changed from what was anticipated. Direction from the Council, as well as an elaboration of what the neighborhood considers its needs for a park, would be necessary. We will await your direction on this issue. KV/bls 5I To the members of the Planning Commission of the City of Eagan: We the undersigned hereby request that a playground be established on the properties, or a portion thereof, located west of Federal Drive, both north and south of Violet Lane, in the NE 1/4 Section 16, P.I.D.s 10-01600-010-06, 10-01600-010-05, 10- 01600-01600-012-07, Dakota County, Minnesota, T-27N, R-23W. The adjacent neighborhoods have a large number of children whose need for a safe play area is not currently being met. We view the establishment of said playground as a necessity for the well- being of our children. #'of Name Address Phone Children 3 -O\Z)'- ~6 /7 a a r~/cc e~ t~~- Zr z 3~ f7/ 1C4~) traa-4~ , 26-32 C2 C, Q-A L6 C -e.' SZ - Goa ~2a ~ Q~ ~ ~ ~BY Paces cue, - ('C' 0 -6 6 0 CO P 0-742/ tat L Z6g~~,76&4/ &MfO To the members of the Planning Commission of the City of Eagan: We the undersigned hereby request that a playground be established on the properties, or a portion thereof, located west of Federal Drive, both north and south of Violet Lane, in the NE 1/4 Section 16, P.I.D.s 10-01600-010-06, 10-01600-010-05, 10- 01600-01600-012-07, Dakota County, Minnesota, T-27N, R-23W. The adjacent neighborhoods have a large number of children whose need for a safe play area is not currently being met. We view the establishment of said playground as a necessity for the well- being of our children. # of Name Address Phone Children M12 r / 3 TeAA- S~er; 4o-f4(.,rJ ) 7 ~ ,'~i~. b ~''6~l `1 Ala- .IV 3 ~acr~i c Pa.e bS 1~u-e . S~- 3 ~f 5 s j~oo y'I-ai3OZ 'Till, /boo oa~? pis q - 0130 L\tak 65 -EICI I-ri l - 395 Lx I 65- To the members of the Planning Commission of the City of Eagan: We the undersigned hereby request that a playground be established on the properties, or a portion thereof, located west of Federal Drive, both north and south of Violet Lane, in the NE 1/4 Section 16, P.I.D.s 10-01600-010-06, 10-01600-010-05, 10- 01600-01600-012-07, Dakota County, Minnesota, T-27N, R-23W. The adjacent neighborhoods have a large number of children whose need for a safe play area is not currently being met. We view the establishment of said playground as a necessity for the well- being of our children. # of Name Address Phone Children P +-I-Pa4k (2;00 a - ~q I /S7,7- i' 6 2 ~)(uc- Ave 0330 / .4LL 5ld c~ s ~k- &ZZA--Ink ~52 -D3 S~3 t"y '~~PIA,- aLU~ os B - DC A~ n A A--- T.~ 1 To the members of the Planning Commission of the City of Eagan: We the undersigned hereby request that a playground be established on the properties, or a portion thereof, located west of Federal Drive, both north and south of Violet Lane, in the NE 1/4 Section 16, P.I.D.s 10-01600-010-06, 10-01600-010-05, 10- 01600-01600-012-07, Dakota County, Minnesota, T-27N, R-23W. The adjacent neighborhoods have a large number of children whose need for a safe play area is not currently being met. We view the establishment of said playground as a necessity for the well- being of our children. # of Name Address Phone Children rc' S 2 P~c:k i C- 4 5Z - ILLS C ,c H C .mss ~a 5!s~ ~,,a ti, g -ova 35 5 am Sa 5o(~o SU ' S 1550 :goo-dwJk. e ((pl y aj-cd ttj k~k - g qCIS 0 C I d o ~S• To the members of the Planning Commission of the City of Eagan: We the undersigned hereby request that a playground be established on the properties, or a portion thereof, located west of Federal Drive, both north and south of Violet Lane, in the NE 1/4 Section 16, P. I.D.s 10-01600-010-06, 10-01600-010-05, 10- 01600-01600-012-07, Dakota County, Minnesota, T-27N, R-23W. The adjacent neighborhoods have a large number of children whose need for a safe play area is not currently being met. We view the establishment of said playground as a necessity for the well- being of our children. # of Name Address Phone Children ~~o J -1 r, '4 IAI A, -1 .s VIA. 4- /aZ-, l 4 g U~.l r D« rf Ck- S00 ' To the members of the Planning Commission of the City of Eagan: We the undersigned hereby request that a playground be established on the properties, or a portion thereof, located west of Federal Drive, both north and south of Violet Lane, in the NE 1/4 Section 16, P.I.D.s 10-01600-010-06, 10-01600-010-05, 10- 01600-01600-012-07, Dakota County, Minnesota, T-27N, R-23W. The adjacent neighborhoods have a large number of children whose need for a safe play area is not currently being met. We view the establishment of said playground as a necessity for the well- being of our children. # of Name Address Phone Children l~rr~ /411 AiLk LL 4r_ 4S4-1623 V- /I 16, f OV; To the members of the Planning Commission of the City of Eagan: We the undersigned hereby request that a playground be established on the properties, or a portion thereof, located west of Federal Drive, both north and south of Violet Lane, in the NE 1/4 Section 16, P.I.D.s 10-01600-010-06, 10-01600-010-05, 10- 01600-01600-012-07, Dakota County, Minnesota, T-27N, R-23W. The adjacent neighborhoods have a large number of children whose need for a safe play area is not currently being met. We view the establishment of said playground as a necessity for the well- being of our children. # of Name Address Phone Children I /i 'YVI)e c t l ~~i 3 3 n ~Yn L~111d /LU1~ c)' 2 i t0' 4 a ~A~crC~s nufl rIn oa 1 ~ Q~e ~E5 ~ a~ b * %~,w / C . Ire i 1 4c - 5 4-3 Z 3 - ! Zb rs'~ Ot~ x C99S"-15177 boovdU&(K q d71 o R~W ''z27/ k SUBJECT: COMPREHENSIVE GUIDE PLAN AMENDMENT & REZONING - MULTI-FAMII,Y RESIDENTIAL LAND STUDY AREA I APPLICANT: CITY OF EAGAN LOCATION: WEST SIDE OF FEDERAL DRIVE ALONG VIOLET LANE NE 114 SECTION 16 EXISTING ZONING: A AGRICULTURAL DATE OF PUBLIC HEARING: JUNE 26, 1990 DATE OF REPORT: JUNE 19, 1990 COMPILED BY: COMMUNITY DEVELOPMENT DEPARTMENT & CITY ATTORNEY'S OFFICE BACKGROUND: Over the past year, the Community Development Department has been studying multi-family residential land use in Eagan. Multi-family residential development was designated by the City Council as a topic for review for two primary reasons: one, the large amount of undeveloped multi-family zoned/designated land currently available in Eagan, and two, Eagan's higher-than-average percentage of existing multi-family units. Three reports have been prepared as part of this comprehensive review of multi-family residential land. These reports, entitled "Multi-Family Residential Land Study Draft Report" (July 1989), "Update Report" (December 1989), and "Comment Report" (March 1990), are supplementary to this Advisory Planning Commission staff report and should be used for complete information regarding study background and methodology. Each of the three "Multi-Family Residential Land Study" reports were presented to the City Council for review and discussion. Based on the study reports, comments from affected property owners, and Council discussion, the City Council recommended Comprehensive Guide Plan amendments and/or rezonings for 16 of the 23 study areas. Staff was directed to schedule public hearings for those study areas recommended for plan amendments and/or rezonings. STUDY AREA I: Study Area I consists of three parcels, P.I.D.s 10-01600-010-06, 10- 01600-010-05 and 10-01600-012-07, approximately 16 acres in size (total). This study area is currently designated for D-III Mixed Residential (6 to 12 units per acre) in the Comprehensive Land Use Guide Plan and zoned A Agricultural. The attached data sheets from the "Draft Report" (July 1989) and exhibits provide additional descriptions of Study Area I. CITY COUNCIL RECOMMENDATION: The City Council recommended consideration of a Comprehensive Guide Plan amendment and rezoning such that Area I would be designated D-I Single-family Residential (0 to 3 units per acre) and zoned R-1 Single- family Residential. PROPERTY OWNER COMMENTS RECEIVED: The property owners, Rodney and Judy Horgen (10-01600-010-06), Harry and Pearl Lemieux (10-01600-010-05), and G. William Smith (10-01600-012-07), have indicated in meetings with City staff and through written correspondence that they are all opposed to the recommended plan amendment and rezoning. In general, the property owners indicated they feel that single-family residential development is inappropriate for their properties, and that such a change could adversely affect the value of their properties. (See Page 8 and Appendix A of the "Comment Report" for additional details on comments received). LEGAL ISSUES: As noted in the cover memo to this agenda packet, review of the material related to Area I does not indicate any special or unique legal principles or issues to be resolved. The general principles outlined in the May 15, 1990, memo included with this agenda should serve as a guide in the potential plan amendment and/or rezoning of this area. ACTION TO BE CONSIDERED ON THIS ITEM: To recommend approval or denial of a Comprehensive Guide Plan amendment to change the land use designation of approximately 16 acres within P.I.D.s 10-01600-010-06, 10-01600-010-05, and 10-01600-012- 07 from D-III Mixed Residential (6 to 12 units per acre) to D-I Single-family Residential (0 to 3 units per acre) and a rezoning of the same land from A Agricultural to R-1 Single-family Residential. MULTI-FAMILY RESIDENTIAL LAND STUDY AREA I Area I consists of three parcels GENERAL LOCATION: On the west side of Federal Drive by Violet Lane, in the NE 1/4 of Section 16 SIZE: 16 acres Area I is of sufficient size to support a variety of development- intensity options. ZONING: A COMPREHENSIVE PLAN LAND USE DESIGNATION: D-III EXISTING LAND USE: The two parcels on the north side of Violet Lane each have a single- family dwelling unit. The parcel on the south side of Violet Lane is vacant. Single-family residential development of Area I could incorporate the existing dwellings, while other development types may require removal of these dwellings. SURROUNDING LAND USE, ZONING, AND COMP PLAN LAND USE DESIGNATION: North - multi-family residential; zoned R-4; designated D- III South - single-family residential; zoned R-l; designated D-II East - I-35E West - single-family residential; zoned R- 1(PD); designated D-I The existing uses surrounding Area I are residential, both single- and multi-family. Considering this factor, residential development of a density or design that would be compatible with both single- and multi-family uses would be PAGE I.1 - (Q' appropriate. TOPOGRAPHY: The terrain of Area I drops steadily from the northeast to the southwest. A small ravine runs northeast/southwest through the parcel on the south side of Violet Lane. The topography of Area I should be suitable to most development intensities, although those with smaller building pads would likely require less grading. VEGETATION: A significant number of mature, but scrubbish, trees are located along the edge of the ravine. In addition, the two parcels with dwellings are landscaped. Less-intense development could potentially be designed around the ravine and thus alleviate wholesale removal of the natural vegetation. Some of the landscaping around the existing dwellings, given its dispersal, would be removed regardless of the level of development. ACCESS: Area I has access to Violet Lane,- a LOCAL STREET, and Federal Drive a NEIGHBORHOOD COLLECTOR. The access currently provided to Area I is sufficient to accommodate lower-intensity developments. Direct land access would be allowed to both Violet Lane and Federal Drive. UTILITIES: Sanitary sewer, storm sewer and water service is available to all parcels in Area I. Utility service to Area I should not be an issue. ASSESSMENTS: Area I has been assessed at single- family rates for storm sewer trunk improvements. In addition, one PAGE I.2 - parcel has a pending assessment for street improvements at single- family rates. SPECIAL CONSIDERATIONS: Development on Area I may receive traffic noise from I-35E. Although the noise levels received from this roadway may not be consistently severe, development design should be sensitive to traffic noise generated by principal arterials. - PAGE 1.3 (D . RIDGE Q ~ I ca dri A YANKEE DOODLE ROAD WATER SUR Y 3 rd GA NS 7 MENT PUW HTS T C 1 7 jui iC 2nd I H R ° BLDG. ROY 0 K CI o T U. TH T.C. ,..,r IX CEN MULTI-FAMILY RESIDENTIAL LAND STUDY N STUDY AREA I PARCELS 0. igN.EirwEs I Y YANKEE DOODLE ROAD WATER SUR. Y TREAT- 3rd GA EN MENT P 01 HTS is 7 2nd l H R BLDG. ROY 0 K • o T 0 CI Pd TH T.C. ~s~ D-Ili ~ r • •r}. r:.•ti..• N D CEN Z K F, MULTI-FAMILY RESIDENTIAL LAND STUDY N STUDY AREA I EXISTING COMP LAND USE GUIDE PLI MDGE Au NQ AQ EjrNES YANKEE DOODLE ROAD WATER SUR, Y TREAT- 3rd GA EN #ENT I IN P - ' HTS , T • i st 7 2nd 1 H R ° BLDG. ROY 0 K I O CI d o T TH T.C. D-I UJI Z F1 ,.l. MULTI-FAMILY RESIDENTIAL LAND STUDY N STUDY AREA I PROPOSED COMP LAND USE GUIDE PLAN (p1. RIDGE V NQ Q• AQ A YANKEE DOODLE ROAD WATER ISURY TREAT- 3rd GA ENS 7 fINT PLAN HTS T C . t~ W T 2nd I H R ° BLDG, ROY 0 K Ci d W T 0 2~ TH T.C. imo: MULTI-FAMILY RESIDENTIAL LAND STUDY N STUDY AREA I EXISTING ZONI RIDGE A"a k-11 A Y(dANKE'DOODLE.ROAD E WATE R SUR. Y TREAT- 3 rd GA EN MEWT P HTS C • t st 7 lc 2nd I H R ° BLDG. ROY 04K CI d T 0 mal _p TH K!JJA T.C :'r'••• : vas:{y:~k ~ti'• v'~'• Ix CEN . Z. MULTI-FAMILY RESIDENTIAL LAND STUDY N STUDY AREA I PROPOSED ZONING . SUBJECT: PRELIMINARY PLAT - FINASERVE INC ADDITION APPLICANT: FINA OIL & CHEMICAL COMPANY LOCATION: INTERSECTION OF HWY. 149 & HWY. 55 EXISTING ZONING: GB (GENERAL BUSINESS) DATE OF PUBLIC HEARING: JULY 24 1990 DATE OF REPORT: JULY 18, 1990 COMPILED BY: COMMUNITY DEVELOPMENT DEPARTMENT VIII APPLICATION SUMMARY: An application has been submitted requesting a Preli#ninary Plat for one lot of 1.7 acres for a motor fuel station and a Conditional Use Permit for a pylon sign and a motor fuel station. COMMENTS: The Fina Oil and Chemical Company has owned and operated the Fina gas station at this site since mid-July 1987. Fina decided to make substantial improvements to this site; when they approached City staff regarding the improvements, they learned the property (P.I.D. #10-03800-060-10) was unplatted. Because of the improvements, platting is required, as well as a Conditional Use Permit for their 4xisting pylon sign and the use as a motor fuel station in a General Business district. EXISTING CONDITIONS: The site is located in the NE corner of Eagan at the intersection of Highways 55 and 149. To the south of this site is Killdeer Addition. Joyce Court (R-1, Single Family) is located to the east of the site. Property 10-03800-081-10 abuts the site to the east and is also zoned GB (General Business). SITE PLAN: The proposal includes a prototype Fina gas station/convenience store, a single stall (18.0' x 33.33') detached car wash, two-island, four pump fuel dispensers covered by a canopy. The plan indicates two future fuel dispensing pumps, two future diesel dispensers, and an air/vacuum unit. The stand pipes for the fuel pumps '11 be located next to the building as discussed with staff. The building and canopy met all General Business building setbacks. Building coverage in a GB district is 35 . As proposed, the project is at 9%. The proposed building will be constructed just to the east of the existing building and the car wash directly south of the proposed canopy. These placements will allow bus' ess to operate as usual until the new building is completed. Access to the site is gained from T.H. 55 and S.T.H. 149. The applicant is proposing to change the location of the access on T.H. 55. They propose to locate it immediately east of the existing access. Code requires four parking spaces, plus two parking spaces for each service stall. This project does not have any service stalls. They do meet parking code and parking setback requirements. Twelve 10' x 18' parking stalls are designated, as well as one 12' x 20' handicapped stall with a depressed curb for handicapped access. The single stall car wash has a 12' x 20' heated concrete slab located immediately east from the exit, thus eliminating ice build-up in winter. Code allows one pylon sign of not more than 27' in height and 125 square feet per side. The site currently has two pylon signs. The site plan indicates removal of the pylon on Highway 149. The larger pylon on Highway 55 will remain. The landscaping plan submitted shows five spruce trees that will be relocated in addition to the new plantings provided for on the landscaping plan. Staff recommends that the locusts be replaced due to maintenance and hardiness reasons in commercial locations. Also, some conifers should be added along Highway 55 to add year-round color to the site. GRADING/DRAINAGE/EROSION CONTROL: This development involves the regrading of an existing commercial site. Within the site, there is a maximum differential in elevation of approximately 10 feet. The proposed grading of the site will slightly alter the existing grades and will result in the removal of all trees from the southeast and asterly sides of the site. Site generated storm water drainage from the site flows generally to the east an across the TH 55 frontage road through culverts into the ditch section of TH 55. Tile ditch drainage is directed to Pond GP-2. Pond GP-2 is a designated ponding area in the City's Comprehensive Storm Water Management Plan. The existing storm drainage s stem is not adequately sized to accommodate unrestricted flow from the 100 year sto event. In the past, MnDOT has required storm sewer construction in this area vers open channel ditch drainage. Review and approval by MnDOT will be required or this development. WATER QUALITY: Storm water drainage from the site will flow into Pond GP-4 which is classified as a Nutrient Trap under the Water Quality Management Plan. To meet the water quality criteria established in the plan, a total of 0.26 acre-feet of wet storage volume should be provided from the drainage area of the plat. Staff recommend that a ponding area, 2 feet deep be provided with a skimmer outlet to meet the water quality and quantity requirements for the site and to provide a means of trapping any petroleum product spills that could accidentally occur within the site. UTILITIES: The site is presently served by City sewer and water. The existing se er and water services will be upgraded as part of the project. STREET/ACCESS/CIRCULATION: The existing development has street access from both TH 149 and the TH 55 frontage road. The access from TH 149 will not change but the access from the frontage road is proposed to be moved east approximately 70 feet. RIGHT-OF-WAY/EASEMENTS/PERMITS: Required easements along the property lines will be dedicated as part of the plat. No additional easements or right-of-way are required. The development will be responsible for ensuring that required MnDOT permits are obtained prior to final plat approval. ~3. FINANCIAL OBLIGATION - FINASERVE INC. ADDITION Based upon the study of the financial obligations collected in the past and the uses proposed for the property, the following charges are proposed. The charges are computed using the City's existing fee schedule and connections proposed to be made to the City's utility system based on the submitted plans. Improvement Project Use Rate Quantity Au mt None $ 0 Ilk CONDITIONS FOR FINA 01L & CHEMICAL COMPANY 1. These standard conditions of plat approval as adopted by Council ac~ion of] September 15, 1987 shall be complied with: Al, BI, B2, B3, B4, Cl, C2, C4, D1, El and Hl.and Fl. 2. No outdoor sales, storage, or displays shall be allowed. 3. Trash and recycling enclosure shall be of adequate size to accommoda!e trash dumpster and recycling container. 4. Roof top mechanical equipment shall not he visible. 5. The applicant shall provide irrigation system for all sodded areas. 6. The locust trees shall he changed to Summit Ash on the landscaping p an. 7. All plantings in MnDot right-of-way shall require MnDot approval. 8. The gasoline tank stand pipes shall he attached to the building. 9. The development is required to limit the site generated storm water run-o f to the 5-Year storm event. All site generated storm water run-off is required to he ponded prior to discharge into the existing storm drainage system. 1 t • Review and approval by MnDOT is required prior to final plat approval. 12. The development is required to provide a nutrient treatment basin for store 1 water run-off in accordance with the criteria identified in the City's Water Quality Management Plan. III STANDARD CONDITIONS OF PLAT APPROVAL A. Financial obligations 1. This development shall accept its additional financial obligations as defined in the staff's report in accordance with the final plat dimensions and the rates in effect at the time of final plat approval. B. Easements and Rights-of-Way 1. This development shall dedicate 10' drainage and utility easements centered over all common lot lines and adjacent to private property or public right-of-way. 2. This development shall dedicate, provide, or financially guarantee the acquisition costs of additional drainage, ponding, and utility easements as required by the alignment, depth, and storage capacity of all required public utilities and streets located beyond the boundaries of this plat or outside of dedicated public right-of-way as necessary to service this development or accommodate it. 3. This development shall dedicate all public right-of-way and temporary slope easements for ultimate development of adjacent roadways as required by the appropriate jurisdictional agency. 4. This development shall dedicate adequate drainage and ponding easements to incorporate the required high water elevation necessitated by City storm water storage volume requirements. C. Plans and Specifications 1. All public streets and utilities necessary to provide service to this development shall be designed by a registered professional engineer in accordance with City codes, engineering standards, guidelines and policies. 2. A detailed grading, drainage, erosion, and sediment control plan must be prepared in accordance with current City standards prior to final. plat approval. 3. This development shall insure that all temporary dead end public streets shall have a cul-de-sac constructed in accordance with City engineering standards. STANDARD CONDITIONS OF PLAT APPROVAL PAGE TWO 4. A detailed landscape plan shall be submitted on the proposed grading plan. The financial guarantee sh Ill be included in the Development Contract and not be released until one year after the date of installation. 5. All internal public and private streets shall be constructed within the required right-of-wa in accordance with City Code and engineering standar s. D. Public Improvements 1. If any public improvements are to be installed u der a City contract, the appropriate project must be ap roved at a formal public hearing by Council action prior to final plat approval. E. Permits 1. This development shall be responsible for the acquisition of all regulatory agency permits in the time frame required by the affected agency.. F. Parks and Trails Dedication 1. This development shall fulfill its parks dedication requirements as recommended by the Advisory Park and Recreation Commission and approved by council action. G. Water quality Dedication 1. This development shall be responsible for providing a cash dedication in addition to/in lieu of p nding requirements in accordance with the criteria identified in the City's Water Quality Management Plan. H. Other 1. All standard platting and zoning conditions sha l be adhered to unless specifically granted a varian a by Council action. Advisory Planning Commission City Council Approved: August 25, 1987 September 15, 1987 Revised: July 10, 1990 plataprv.con LTS #2 iN6717;V , fc ^1. cN ,c.Py SE .IRK SE ' o~ 5 tip iAE TA. E Nol 2 ` STREET MAP jt "R avo_n r1 06, i; IT i7J S .c.. R R-I ZONING MAP R-4 N• ~I Oo • , 4 IMRK \'6 ~ II i low COMP. GUIDE PLAN MAP 6B D- if NB Ind. ksma:. Du req. N.W. 1/4 SEC. I2,T27, R 23 p, j Ow is '1 040 28 G J 010-l0 020 ~I '~38r•C• i I 1~ - - -I i ...two 1 . tt0.t rw Otj{00- IOIt•oE - :i?~1op;:g1Q ono-lo DUDE- ~FR: Wo• ^1o-10 rrr•t - r.. \ :A M ~w o6 ~vl Si oao-oa o~ `~V •~y__ arr r. I ~ Y OURTt-~ M w I ,t it COURT a • 010-00 010.27 \ t~ • Y • ' ` ISAL:Y ~ a 3 CIRCLE -I& P. PART OF 010.19 \ .y y r r rrer MID ' A PAOY oaa LAIR mo d, s~. 1, CIT., 1 _04 OO O10-tl ..A { HAPEL ,N, t ANE T ~O `t - •'!\r • t ~ ' ~ SAC . 02 s . s~ H RVE ADDITION PART or 010-110 a.rr mt, e'`y , e . c• a ° s•S 0p00 R //'~R. b v4^ f~ ~j ~1_,\\ t t ••'f.e~ /~-\t\, 1.^ j:4 Qt it\I f. •Ie x ` `dAAA//e7'~\ Q E x ~ i, N~ 1,.~f•"• • r _71'. ; 4, Ors \ j' ' i ii . G6 eio i~~ ~'yl~r".R G? ~ R~. '4 ••r i 1~\\~eV E~ i . r / n~ ••,ey 1 I BC4j • 0 _ ~ R %0 1 a~ ~ ~ ~1 4, v ~ ~ ~~NA(~ ~ S 3 • .,e ~~J I:I , ° ~ • R'Lat ~~~5•~e'f• s, ~ 1,\5.3 ~ 1 R I., \ e i •ee>~ I)~ I{ s / r~4 • a \ >,f •i: i!i.mw ` 4°i b \ ° it°~I~_ 1T { erowr cacaere uuv:. wsia,,,o p"~•8• S \ (f \ ~ } IId III , c.° laY¢,"• ° j ~~f t \ IR L I i ° eje i •Ow g . 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MIHNw•OTA oe. bww°w• emu„ 'awvw.•r • k r1f rz cm ° z T„ m r', In o o y z' z r Z o j4or *7 ' ~ qq I,t qq b° I. ~~I ~ 00 ~I °o °o D z J ~ o° Oq ,~t q0 I qq o0 Opp • oo . --N•G• -~"I 6-1 O r ~ D1 Oq r 7- m FINA OIL AND CHEMICAL COMPANY ¦ u ¦ ¦ ¦ • L. it ¦ ¦ 6060 NORTH CENTRAL tX?R E$$WAT • Nw 6oD¦ ¦OAC ,"1~ a • w o • ¦ o t DALLASNOTEXAS 76206 04 R f • f!A ! tAOAK YMN!¦OtA 1•fl. P ...r a ~k«e. urw!¦¦~kr .r~ru! .n • • 1 64661 ¦¦MM. '°_19~~ Mtl.l Oll¦. M ^ r - STH 5 - - - - - - N I RICH 20 FEET 4F _77 viN ~i~i k 1 I i al owm oncmncw w «n n % - - w lkv~ 11 1\1\`I`,\\';rS nwoa oo:a. Ili n _ r p ,~I,III~_I, V~ i I ! ' ~II ,II I'III)t f1 .5,.,[,"[ 0(vw,.fx, /FWn v.., MWw[' 71 - X. FLOOR EL r - `I . ? r.+ - -vr I i 865.6 yr ` r Pj \ ~1 I 00 /f "Pou t~~~!!! mm. w as Boa p0 it - ©R. NELSON ENGINEERING GRADING/DRAINAGE/EROSION CONTROL PLAN 5 i IF ering 1990 Au~aa.r w 7 ° 1 R R. 460 N93rdelLanesNE.on Blaine. MN 55434 Engin6e12 784-7390 FlNASERVE INC. ADDITION - EAGAN, MN C MN/DOT PERMIT APPLI( FD R. ALTERNATE , _ STORM SEWER SYSTEM AND SEDWINTATION _ _ STH # 55 POND IR REQUIRED. 101 1 INCH - 20 TWT r f % r a , 4.wx xx . ~x a att . v , 10, . y .1 txoax m a~ wo[ ,~L(~`~ 8 t cnxi n r xor".t°x «ttsw s wxox w . w xx. an x[ x~ a 1 s Aor- ~y yl uaw, IE ? 1 Ir O I } y Snee: i © R. NELSON ENGINEERING R. Nelson Engineering LmPLAN 1990 aw m-,.ro - 1460 93rd Lane NE. Blaine. MN 55434 612) 784-7390 FlNASERVE INC. ADDITION - EAGAN. MN 021 an claw • V ~ r S lI~. Y a .m r IO~f~ "i a Y.~ C ~ 3i ; i .f n ~ Rdad 11 t5 c r''N ~ M I \ A e ~ r ~a If t w~ 8 gi { d I • • ~1 -fit ~{~e c 3 ~ ~ , A ~ h`R SP.S 1". r C ~ Y~ M PROJECT: FIr 1A1 Arr h1M DATE' "•c 11, REVISIONS: SCALE: . u IEINS DRAWN BY:YN UQSEQ/ INC CHECKED BY: TITLE: IAHtCAp~ "H SHEET: 49 1.- SUBJECT: WESCOTT SQUARE REVISED PRELIMINARY PLAT APPLICANT: NEW HORIZON HOMES LOCATION: NW 1/4 OF SECTION 14 EXISTING ZONING: R-3 (TOWNHOUSE) DATE OF PUBLIC HEARING: JULY 24, 1990 DATE OF REPORT: JUNE 18, 1990 COMPILED BY: COMMUNITY DEVELOPMENT DEPARTMENT APPLICATION SUMMARY: An application has been submitted requesting a Preliminary Plat of 9.83 R-3 zoned acres for 67 townhouse units. This proposal is in conformance with the City's Land Use Plan. BACKGROUND: The original Wescott Square Addition Preliminary Plat for 71 townhouse units was approved in September of 1988. The applicant received a Prelimina Plat extension in 1989. Approximately six months ago, the County requested additiona right- of-way. The approved Preliminary Plat shows a 10' dedication--Dakota County n w has requested a 25' dedication. This additional right-of-way has forced the developer t revise the plans. While the revisions do not represent a drastic change in coverage or ~ayout, configurations of some building clusters and lot lines have been altered. The revisions made lower the density from 71 units (7.2 units/acre) to 67 units (7.02 units/acre)a Due to the changes caused by the additional right-of-way dedication including a reconfiguration of lot lines, staff concluded a revised Preliminary Plat application was necessary. EXISTING CONDITIONS: The area is heavily-wooded near the center of the plat with mature oaks and other hardwood species. Along the west and south property lines; there is scrub deciduous material that will be removed with either site grading or road improvements. The remaining portion of the site has been cultivated and the existing farmhouse is not being included in the plat. That exception contains approximat ly 2.3 acres and if it ever develops into its intended R-3 use, access can be provided directly from Elrene Road. The site is surrounded by developed R-3 and R-4 Wescott Hills Additions to the west, undeveloped AG and R-4 (proposed Woodlands North) to the south and the gopher Eagan Planned Development to the north and east. S Kost Road has a dedicated right-of-way only; the gravel roadway will have to be improved to full City standards with this proposal. A private loop road connecting Kost Road and Mike Collins Drive will serve the 67 units. There are only two groups of units that have direct access to a public street. The elevations and final profile of Kost Road is tied directly to this project, as well as the Woodlands North proposal. The developer is proposing a cluster-type of development which provides more individual unit privacy than a row house format. At the time of revision, the developer added some rambler style units with slab-on-grade or walkout basement. All proposed building and parking setbacks meet Code requirements. I GRADING/DRAINAGE/EROSION CONTROL: The development provides for the grading of an undeveloped area that is located between Kost and Yankee Doodle Roads and Mike Collins Drive and Elrene Road. The existing area of the plat has a maximum differential in elevation of approximately 46'. Approximately 2.9 acres (30 percent) of the plat is wooded with the central 28 percent (0.8 acres) of the woods being hardwoods. The proposed grading will result in the removal of all but 0.25 acres of the woods with only 0.05 acres of the hardwoods being saved. Staff recommends that the layout of the plat be reviewed to determine whether or not changes could be made that would save a larger portion of the hardwood trees. Grading of the site will not significantly change the existing drainage patterns. Existing drainage from the majority of the area flows to the southwest corner of Mike, Collins Drive and Yankee Doodle Road. At this point it enters the existing storm sewer system which is located within Mike Collins Drive and outlets into Pond EP-2 located north of Yankee Doodle Road. Pond EP-2 is a designated ponding area in thee City's Comprehensive Storm Water Management Plan. The remaining drainage from the plat flows to the intersection of Elrene and Kost Roads where it continues south. The existing storm sewer system within Mike Collins Drive is sized for a 5 year, storm. For this reason, ponding within the low area of the plat at the intersection of Mike Collins Drive and Yankee Doodle Road is required to insure that the system can handle, storms of greater intensity. Staff is presently developing ponding criteria for this pond which will become a part of the City's storm water ponding system. Internal storm sewer systems for the site are indicated on the preliminary plat and, will be designed in accordance with City standards. The pond in the northwest corner of the plat will outlet to the existing system in Mike Collins Drive. An additional pond', in the southeast. corner of the plat will receive runoff from a portion of the plat. This pond will serve as a water quality pond. Grading of the site will allow for an emergency overflow from this pond to Kost Road and ultimately to Pond JP-33.1 along the east side of Elrene Road. The remaining areas of the plat will either outlet to storm sewer within Mike Collins Drive or the proposed storm sewer system that will be constructed this fall under City Project No. 589 (Elrene and Kost Road). Maximum street grades within the site will be 5.4% and street intersections will m i eet the City's design standards for grades of 2% or less. WATER QUALITY: Approximately 84% of the storm water drainage from the site will be directed to either of two ponds within the site. These ponds will be designed to meet required wet storage volume criteria which are presently being determined by Staff. Storm water from the remaining 16% of the site will flow into either Pond EP-3, a storm water basin, or Pond EP-33.1, a nutrient trap. Since ponding for the remaining 25% of the site is not practical and runoff will be directed to Class V waterbodies, Staff recommends that a cash contribution to the water quality fund be required for these portions of the plat. UTILITIES: Sanitary sewer of sufficient size, capacity, and depth is available within Mike Collins Drive and Kost Road and is proposed to be extended for service within the plat. Water main to serve the development is proposed to be constructed within Kost Road as part of City Project No. 589 (Elrene and Kost Road). This main will be available in the fall for extension into the plat. STREETS/ACCESS/CIRCULATION: Access to the plat will be from Mike Collins Drive and Kost Road. Access off of Mike Collins Drive will be opposite Wescott Square. The easterly access from Kost Road is presently located less than 100' from the proposed southerly access to the Woodlands Addition (City Project No. 596). Staff recommends that the location of the easterly access point be revised to match the Woodlands Addition access. All streets are proposed to be privately owned and maintained. RIGHT-OF-WAY/EASEMENTS/PERMITS: No .right-of-way for internal streets will be dedicated as part of the plat since all streets will be privately owned. Additional right-of-way along Yankee Doodle Road will be dedicated as requested by Dakota County. All required easements of sufficient width based on depth of utilities will be dedicated as part of the plat. In addition, drainage and utility easements for the two proposed ponds will be dedicated as part of the plat. The development will be responsible for ensuring that all regulatory agency permits (MPCA, Minn. Dept. of Health, MWCC, Corps of Engineers, Dakota County Highway Department, etc.) are obtained prior to final plat approval. NO FINANCIAL OBLIGATION - WESCOTT SQUARE REVISED Based upon the study of the financial obligations collected in the past and the uses proposed for the property, the following charges are proposed. The charges are computed using the City's xisting fee schedule and connections proposed to be made to thel City's utility system based on the submitted plans. Improvement Project Use Rat* Quantity ~ Aw nit Lateral Benefit 58 M.F. $23.38/ff 854.54 ff $19,979 Water Trunk Lateral Benefit 58 M.F. $16.55/ff 1321.38 ff 21,876 Trunk Sanitary Sewer Lateral Benefit 58 M.F. $18.78/ff 574.30 ff 10.785 $52,640 WESCOTT SQUARE REVISED PRELIMINARY PLAT CONDITIONS 1. These standard conditions of plat approval as adopted by Council action on September 15, 1987 shall he complied with: Al, B1, B2, B3, B4, C1, C2, C4, C5, D1, El, F1, G1, and N1. 2. A copy of townhouse bylaws shall be submitted to the City Attorney for review. 3. The developer shall comply with all Ordinance requirements including exterior finish, garage size, and impervious surface coverage. 4. All trash shall he contained in the garages until the day of pick up. 5. A tree preservation plan shall he approved by staff prior to any grading. 6. All green areas shall have underground irrigation systems. 7. The development is required to provide ponding of site generated storm water to limit flow into the existing City storm sewer system to the 5-year storm event. 8. The development is required to provide a minimum 6" water main and minimum 8" sanitary sewer to serve the development. 9. The development is required to submit detailed plans and specifications for the proposed retaining wall construction for staff review and comment prior to final plat approval. NOVO STANDARD CONDITIONS OF PLAT APPROVAL A. Financial Obligations 1. This development shall accept its additional financial obligations as defined in the staff's report in accordance with the final plat dimensions and the rates in effect at the time of final plat approval. B. Basements and Rights-of-Way 1. This development shall dedicate 10' drainage and utility easements centered over all common lot lines and adjacent to private property or public right-of-way. 2. This development shall dedicate, provide, or financially guarantee the acquisition costs of additional drainage, ponding, and utility easements as required by the alignment, depth, and storage capacity of all required public utilities and streets located beyonthe boundaries of this plat or outside of dedicated public right-of-way as necessary to service this developm nt or accommodate it. 3. This development shall dedicate all public right-of-way and temporary slope easements for ultimate development of adjacent roadways as required by the appropriate jurisdictional agency. 4. This development shall dedicate adequate drainage and ponding easements to incorporate the required high water elevation necessitated by City storm water storage Volume requirements. C. Plans and Specifications 1. All public streets and utilities necessary to provide service to this development shall be designed by a registered professional engineer in accordance with City codes, engineering standards, guidelines and policies. 2. A detailed grading, drainage, erosion, and sediment control plan must be prepared in accordance with current City standards prior to final plat approval. 3. This development shall insure that all temporary dead end public streets shall have a cul-de-sac constructed in accordance with City engineering standards. STANDARD CONDITIONS OF PLAT APPROVAL PAGE TWO 4. A detailed landscape plan shall be submitted on the proposed grading plan. The financial guarantee shall be included in the Development Contract and not be released until one year after the date of installation. 5. All internal public and private streets shall be constructed within the required right-of-way in accordance with City Code and engineering standards. D. Public Improvements 1. If any public improvements are to be installed under a City contract, the appropriate project must be approved at a formal public hearing by Council action prior to final plat approval. E. Permits 1. This development shall be responsible for the acquisition of all regulatory agency permits in the time frame required by the affected agency.. F. Parks and Trails Dedication 1. This development shall fulfill its parks dedication requirements as recommended by the Advisory Parks and Recreation commission and approved by Council action. G. Water Quality Dedication 1. This development shall be responsible for providing a cash dedication in addition to/in lieu of ponding requirements in accordance with the criteria identified in the City's Water Quality Management Plan. H. Other 1. All standard platting and zoning conditions shall be adhered to unless specifically granted a variance by Council action. Advisory Planning Commission City Council Approved: August 25, 1987 September 15, 1987 Revised: July 10, 1990 plataprv.con LTS #2 Nk' ~ WI z ~ z D KOSr ~nD o J S. 145 CARRIAGE W NW H/LLSGoff _ _ HE M EDAa - -erae¢* BLUE COURSE wer 'R LANE JAT wAY ply 'C~P? \ Y Ill ~F I'L W - CJ' w ILL~iVL! f•. wn Cp ~tb~} J •fr 2~ Jq C~' O F.IR 77 .I f Y Imo. C' tea • ~ . , p T Nlll - DIT ti till t ~ l I ~ib?oF, . a R:4 1.1 14 IS ( C AC~ 1 . I ; l,l F 9C(lT T l~4 CARRIAGE woo HILLS GOLF ..)16 COURSE :elf N l'1 D-11 GOL G~w11 t~?Op D-1 E SCI psi ~ , I •~'~'i'' . il~ ~ ~ L1 1 L1 PD VNT*-..11GNWA) G-28 "'"NKE~ Oaf3B~E-r~9:Oi . ~ ~ 1--~-_ _ ~ • .naro..a Yom., wc.u m. ~ ~ j . e~'-I I 1 am_T e < 1 1 . , EXCEPTION i I ! R3 1 a I ICi PD R4 07,14 j Wig. Luiii to •o „ M Y! ul' KOSI ROAD- - A - R4 WESCOTT GARDEN LOTS •aeca . Pl. AT t~~D o ~ 6 libb EN-AMA CENTER SRttSTAUY PARK t 0?HER EEAr3AN MAMMAL PARK 2nd .SOD. 140. 4 _ PD J L_ !U.•CR ! 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ELEVATION NOTES ASPHALT SHINGLES Stet SCALE ,/a" - , BUILDING ELEVATIONS AC ES BRICK IA AND TRIM BOARD A-2 aZ D 1 lof t br7~If: D.R.GRIS WOLD en ASSOCIATES k .un .ck si •a ru an saga 430 sft tlin kkit 4.ck ;i oak ! q and = PLANNING br \_hoa CONSULTANTS LLF ' tl.c4 .ern kit nA kl acrn tl.ck m m w 1 br ~'p Y D i s [aft br br 4 f•yo WESCOTT ail br hull en ! +Ii. `km'/ 1, SQUAR 1140 lift gar 710 lift liv gar P liv both III"' gar 1056 lift 1056 aft :a 07 tam 1140 lift to 3 Now IHorizon 1056 aft Nom/s, Ylnk 12201 Minnetoa Blvd. Minnetonka, MN 55343 612/933-9907 i Xr D•rh -r- gar - fo„ 1140 lift DRA" See clzan- DATE )/la/e0 tlSDaD/R[)IalOXS BUILDING PLAN PRELIMINARY BUILDING MAIN FLOOR PLAN SCALE 1/8" = 1'- 0" s~rA-1 OA a _s oo.. AaD ANOCYiae ALL agxn ata aow 012 'T- -~ri'.+.rr-e-w.•r.i-7!•:y'mT.~S'T••r~'ilf•.+etr•ww..:•.. 1 L1 Ll PD _.~r IG AV CIA 28 PF+ANKEE-DOppl.E-RAAB; t, `I .•ello..a .s.. esc4,o• 1 .4'i. • R. 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SUBJECT: COMPREHENSIVE GUIDE PLAN AMENDMENT & REZONING - MULTI-FAMILY RESIDENTIAL LAND STUDY AREA I APPLICANT: CITY OF EAGAN LOCATION: WEST SIDE OF FEDERAL DRIVE ALONG VIOLET LANE NE 1/4 SECTION 16 EXISTING ZONING: A AGRICULTURAL DATE OF PUBLIC HEARING: JUNE 26, 1990 DATE OF REPORT: JUNE 19, 1990 COMPILED BY: COMMUNITY DEVELOPMENT DEPARTMENT & CITY ATTORNEY'S OFFICE BACKGROUND: Over the past year, the Community Development Department has been studying multi-family residential land use in Eagan. Multi-family residential development was designated by the City Council as a topic for review for two primary reasons: one, the large amount of undeveloped multi-family zoned/designated land currently available in Eagan, and two, Eagan's higher-than-average percentage of existing multi-family units. Three reports have been prepared as part of this comprehensive review of multi-family residential land. These reports, entitled "Multi-Family Residential Land Study Draft Report" (July 1989), "Update Report" (December 1989), and "Comment Report" (March 1990), are supplementary to this Advisory Planning Commission staff report and should be used for complete information regarding study background and methodology. Each of the three "Multi-Family Residential Land Study" reports were presented to the City Council for review and discussion. Based on the study reports, comments from affected property owners, and Council discussion, the City Council recommended Comprehensive Guide Plan amendments and/or rezonings for 16 of the 23 study areas. Staff was directed to schedule public hearings for those study areas recommended for plan amendments and/or rezonings. STUDY AREA I: Study Area I consists of three parcels, P.I.D.s 10-01600-010-06, 10- 01600-010-05 and 10-01600-012-07, approximately 16 acres in size (total). This study area is currently designated for D-III Mixed Residential (6 to 12 units per acre) in the Comprehensive Land Use Guide Plan and zoned A Agricultural. The attached data sheets from the "Draft Report" (July 1989) and exhibits provide additional descriptions of Study Area I. CITY COUNCIL RECOMMENDATION: The City Council recommended consideration of a Comprehensive Guide Plan amendment and rezoning such that Area I would be designated D-I Single-family Residential (0 to 3 units per acre) and zoned R-1 Single- family Residential. PROPERTY OWNER COMMENTS RECEIVED: The property owners, Rodney and Judy Horgen (10-01600-010-06), Harry and Pearl Lemieux (10-01600-010-05), and G. William Smith (10-01600-012-07), have indicated in meetings with City staff and through written correspondence that they are all opposed to the recommended plan amendment and rezoning. In general, the property owners indicated they feel that single-family residential development is inappropriate for their properties, and that such a change could adversely affect the value of their properties. (See Page 8 and Appendix A of the "Comment Report" for additional details on comments received). LEGAL ISSUES: As noted in the cover memo to this agenda packet, review of the material related to Area I does not indicate any special or unique legal principles or issues to be resolved. The general principles outlined in the May 15, 1990, memo included with this agenda should serve as a guide in the potential plan amendment and/or rezoning of this area. ACTION TO BE CONSIDERED ON THIS ITEM: To recommend approval or denial of a Comprehensive Guide Plan amendment to change the land use designation of approximately 16 acres within P.I.D.s 10-01600-010-06, 10-01600-010-05, and 10-01600-012- 07 from D-III Mixed Residential (6 to 12 units per acre) to D-I Single-family Residential (0 to 3 units per acre) and a rezoning of the same land from A Agricultural to R-1 Single-family Residential. MULTI-FAMILY RESIDENTIAL LAND STUDY 1 AREA I Area I consists of three parcels GENERAL LOCATION: On the west side of Federal Drive by Violet Lane, in the NE 1/4 of Section 16 SIZE: 16 acres Area I is of sufficient size to support a variety of development- intensity options. ZONING: A COMPREHENSIVE PLAN LAND USE DESIGNATION: D-III EXISTING LAND USE: The two parcels on the north side of Violet Lane each have a single- family dwelling unit. The parcel on the south side of Violet Lane is vacant. Single-family residential development of Area I could incorporate the existing dwellings, while other development types may require removal of these dwellings. SURROUNDING LAND USE, ZONING, AND COMP PLAN LAND USE DESIGNATION: North - multi-family residential; zoned R-4; designated D- III South - single-family residential; zoned R-1; designated D-II East - I-35E West - single-family residential; zoned R- 1(PD); designated D-I The existing uses surrounding Area I are residential, both single- and multi-family. Considering this factor, residential development of a density or design that would be compatible with both single- and multi-family uses would be PAGE I.1 - appropriate. TOPOGRAPHY: The terrain of Area I drops steadily from the northeast to the southwest. A small ravine runs northeast/southwest through the parcel on the south side of Violet Lane. The topography of Area I should be suitable to most development intensities, although those with smaller building pads would likely require less grading. VEGETATION: A significant number of mature, but scrubbish, trees are located along the edge of the ravine. In addition, the two parcels with dwellings are landscaped. Less-intense development could potentially be designed around the ravine and thus alleviate wholesale removal of the natural vegetation. Some of the landscaping around the existing dwellings, given its dispersal, would be removed regardless of the level of development. ACCESS: Area I has access to Violet Lane, a LOCAL STREET, and Federal Drive a NEIGHBORHOOD COLLECTOR. The access currently provided to Area I is sufficient to accommodate lower-intensity developments. Direct land access would be allowed to both Violet Lane and Federal Drive. UTILITIES: Sanitary sewer, storm sewer and water service is available to all parcels in Area I. Utility service to Area I should not be an issue. ASSESSMENTS: Area I has been assessed at single- family rates for storm sewer trunk improvements. In addition, one PAGE 1.2 - V• parcel has a pending assessment for street improvements at single- family rates. SPECIAL CONSIDERATIONS: Development on Area I may receive traffic noise from I-35E. Although the noise levels received from this roadway may not be consistently severe, development design should be sensitive to traffic noise generated by principal arterials. - PAGE I.3 - (Q3.