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10/06/1990 - Advisory Parks & Recreation Commission MEMORANDUM TO: ADVISORY PARKS & RECREATION COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS & RECREATION DATE: OCTOBER 1, 1990 RE: OCTOBER 6, 1990 COMMISSION MEETING The regular meeting of the Advisory Commission will be preceded by a tour of Coventry Pass Park, a drive-by at Northview and Bridle Ridge Parks. It is hoped that the Commission can return to City Hall by 7:00 P.M. for a demonstration of the computer inventory system of the Tree Management Program. The regular Commission meeting will begin at 7:30 P.M. Following the Call To Order and the Pledge of Allegiance, it would be appropriate for the Commission to approve the Agenda for October 4, the minutes of the regular meeting of September 6, and the special meeting of September 24, 1990. There are two items under the Consent Agenda, first is a preliminary plat and the second item is a waiver of plat for the Patrick Eagan Park. The waiver of plat divides the McCarthy property and creates a parcel identified for her life estate. There are no items under "Development Proposal" for this Commission meeting. OLD BUSINESS: Commission members will recall that staff has at times talked about a Maintenance Management Plan for the Eagan Parks System. Enclosed for the Commission to review are the draft goals and objectives for the Maintenance Management Plan. Staff would like the Advisory Commission to set a date in which further review of that plan can be accomplished, with the anticipation that the Advisory Commission would recommend to the City Council acceptance of the Maintenance Management Plan. Staff will provide additional explanations regarding this plan at the October 4th meeting. NEW BUSINESS: There are two items under "New Business". One concerns the recreation fee assistance program. Dorothy Peterson has provided you with a memorandum concerning the development of a formal policy regarding assistance. In the past, the Department has had an informal program for allowing participation in programs for those unable to pay the entry fee. However, a more formalized structure, seems to be desirable. The second item concerns the Winter Skating Program for 1990/91. Commission is asked to review the proposed 1990/91 program and address issues pertaining to this program. PARKS DEVELOPMENT: Landscape Architect/Parks Planner, Stephen Sullivan, will update the Advisory Commission on the parks development for contracts at various park locations. Staff has prepared a separate memorandum on Blackhawk Park for the Commission. It appears as if resolution of the Leo Murphy road access is close at hand, and it's now appropriate to proceed with planning and development plans for the park. Staff would like to initiate the first step in the development of those park plans with the Commission by identifying the park's design goals/objectives. OTHER BUSINESS AND REPORTS: There are several items under "Other Business and Reports", including the Department Happenings. Staff will update the Advisory Commission on water resources and the Council's action to be taken on October 2nd, regarding Carlson Lake Park. The final item will be the Recreation Facilities Task Force update. As you know, the Task Force is currently working on a proposal to be presented to the City Council sometime in November, or early December, which will address an ice arena/or other facilities for the community. If members of the Advisory Commission are unable to attend, as always, they are asked to contact Cherryl Mesko, Parks and Recreation Department. Respectfully submitted, C* rug? Ken Vraa Director of Parks & Recreation KV/bls d AGENDA ADVISORY PARKS AND RECREATION COMMISSION EAGAN, MINNESOTA Thursday, October 4, 1990 6:30 P.M. Eagan Municipal Center A. 6:30 P.M. - Tour Coventry Pass and Bridle Ridge Park Tree Inventory Demonstration at Municipal Center B. 7:30 P.M. Regular Meeting - Eagan Municipal Center C. Call to Order and Pledge of Allegiance D. Approval of Agenda E. Approval of Minutes of Regular Meeting of September 6, 1990 Approval of Minutes of Special Meeting of September 24, 1990 G. Consent Agenda (1) Preliminary Plat - Heller Addition (2) Waiver of Plat - Patrick Eagan Park H. Development Proposals 1. Old Business (1) Set Date for Maintenance Management Plan J. New Business (1) Recreation Fee Assistance (2) Winter Skating Program - 1990-91 K. Parks Development (1) Update (2) Blackhawk Park L. Other Business and Reports (1) Department Happenings (2) Water Resources Update (3) Carlson Lake Park Update (4) Recreation Facilities Task Force Update Subject to Approval MINUTES OF A REGULAR MEETING OF THE ADVISORY PARKS AND RECREATION COMMISSION EAGAN, MINNESOTA SEPTEMBER 6, 1990 A regular meeting of the Advisory Parks and Recreation Commission was called to order at 7:30 P.M. on Thursday, September 6, 1990 with the following Commission Members present: Dick Carroll, Shawn Hunter, Lee Markell, John Griggs, George Kubik, Jack Johnson and Ted Billy. commission Member Michele Swanson was not present. Staff present included Ken Vraa, Director of Parks and Recreation; Stephen Sullivan, Landscape Architect/Parks Planner; Dorothy Peterson, Recreation Supervisor II; John VonDeLinde, Parks Superintendent; Paula Nowariak, Recreation Supervisor; Jon Oyanagi, Recreation Supervisor and Cherryl Mesko, Secretary. AGENDA Shawn Hunter moved, Dick Carroll seconded with all members voting in favor to accept the agenda as presented. MINUTES FROM AUGUST 2, 1990 MEETING Dick Carroll moved, Ted Billy seconded with all members voting in favor to accept the minutes as presented. CONSENT AGENDA Shawn Hunter moved, Jack Johnson seconded with all members voting in favor to make the following recommendations to the City Council. GOPHER SMELTING-WAIVER OF PLAT. That the incorporated parcel be subject to a cash parks dedication and that the incorporated parcel also be subject to a cash trailway dedication. WOODLANDS NORTH ADDITION (REVISED)-ROBERT ENGSTROM COMPANIES. That the entire development be subject to a cash trails dedication and that the entire development with the exception of Lots 1-5, Block 1 and Lots 1, 2 and 7, Block 2 be subject to a cash parks dedication. CARLSON LAKE PARK George Kubik invited the residents in attendance to address the Commission with their comments and opinions. He further asked that residents state their name and address for the record and limit their comments to five minutes. Mr. Kubik reminded the audience that the position of the Advisory Parks and Recreation Commission was to make recommendations to the City Council based on knowledge of the Comprehensive Park Plan and the input from residents who would be using the planned facilities. The Commission attempts to be open to all comments and concerns in trying to plan park facilities that will meet the need of the majority of residents. George continued that the one thing the Commission did not want was to have park development be a vehicle to separate a neighborhood. Rather, it should be an opportunity for a cooperative effort. Design should be a structure of opportunity. ADVISORY PARKS AND RECREATION COMMISSION MINUTES OF SEPTEMBER 6, 1990 MEETING PAGE 2 Barbara Andrew, 4227 North Carlson Lake Lane addressed the Commission and presented a petition that had 116 signatures requesting that Carlson Lake Park be completed as was originally planned and approved. The people on the petition wanted access to the lake and also wanted to see a playground area for children to use that would be closer to their homes. Neil Raisanen, 1276 East Balsam Trail reminded the Commission that the first petition presented to the City Council regarding the improvements to Carlson Lake Park addressed the outrage of residents over the tree destruction that had occurred to accommodate a trail. He continued that a letter was sent to Ken Vraa today to be distributed to the Advisory Commission members outlining neighborhood objectives for Carlson Lake. Mr. Raisanen continued that there currently is public access to the park on the south and the east. He stated that everyone is entitled to their opinion, however, he asked the Commission to consider who would be impacted the most by the destruction at Carlson Lake; would it be the occasional users of the playground or the people directly surrounding the area. Mr. Raisanen stated that no one was opposed to the park but reiterated the seven items he felt were the neighborhood objectives. Those included 1) Return to a "passive" park as directed by the City Council. 2) Do not introduce any man-made structures. 3) Eliminate asphalt, hard court, playground equipment and trail. 4) Smoothen out the rough turf on the south side. 5) Reforest all denuded areas as soon as possible. 6) Correct the excess grade on the northwest slope. 7) Reseed the grassland prairie like areas immediately to prevent erosion. Mr. Raisanen continued that a playground on the south side of the lake would be dangerous. The lake is 30 feet deep in some areas and his concern is that a child will be attracted to the water which could be potentially dangerous to that child. He suggested that there were no homes immediately surrounding Oak Chase Park, therefore there is not as much impact on residential homes as there would be at Carlson Lake. He stated his concern for the noise transmission that would occur with the development of this park and asked the Commission to consider that this park is not the same as other parks in Eagan and that it should remain a passive, natural area with no development. John Tumini, 1310 East Balsam Trail stated that he had just moved into the area last year partially because of the beautifully wooded area. He stated that when he became involved in neighborhood meetings regarding this park he was led to believe that the trail would be a small winding trail that would lead to the playground. When the bulldozers came, however they leveled the west side of the lake and a great deal of damage was done to the wooded area. He expressed his disappointment with the Park Commission because of the great loss to trees that has occurred. He is also concerned regarding the fill that has been dumped on the site stating that he feels it is bad fill and damaging to his property. Mr. Tumini stated that he would agree to a trail winding down the west side of the lake to the play area but did not want a hard court surface. He also expressed his concern for the fill that was deposited on the site suggesting that it is creating a problem for the trees that remain. Eileen Gorrell, 1313 Carlson Lake Lane stated she wanted Carlson Lake restored to a passive park as directed by the City Council. She asked if any plans were available for people to view this evening wanted to know what action the Commission would be taking this evening to work toward that end. She expressed her frustration over the timing of this issue stating that work needs to begin quickly to prevent erosion and establish turf. George Kubik stated that the Commission first needed to hear what the residents have to say regarding this park. Mr. Weaver expressed his frustration at the timing of this issue indicating the need to begin reforestation and turf establishment immediately. He also felt there would be alternatives available for residents to respond to tonight. Ken Vraa stated that staff did not have new grading plans but there ADVISORY PARKS AND RECREATION COMMISSION MINUTES OF SEPTEMBER 6, 1990 MEETING PAGE 3 were two things they had looked at. One was to re-shoot everything and the other was to blend the grade so it would be workable as well. The blending option would not be as precise as grading but it could be workable in establishing turf this fall as well as preparing for reforestation. George Kubik stated that the Commission has not come up with a revised plan because they would need to hear residents concerns and make a decision based on those concerns. Mr. Rex Hern, 4351 Dunrovin stated that he was attracted to this area because of it's natural beauty. He feeds birds and has seen many wild animals through this area. He would like to see the reforestation to include nut bearing shrubs to keep the animals in the area. He feels it's necessary to preserve as much of the natural area as is possible. Sylvia Haroldson, 1356 Easter Lane stated that they moved into the area 12 years ago assuming there would be a park developed with playground equipment. She agreed that preserving the natural state of the park would be beneficial but only to the lake front areas. The kids in the area do not have a playground and felt the Commission needed to understand the importance of serving the whole community not just a specific group. Mr. Tierney, 1217 Carlson Lake Lane suggested that the Commission address two separate issues. One would be the tree issue in which no one would argue that there is a need to preserve this element. He suggested that trees should be replaced or some plan be implemented for reforestation. Second, the park is in such an undeveloped state that no one would want to use it the way it is. He suggested that there must be some way to provide a play area and yet protect the privacy to adjacent residents. Another concern he expressed was the lack of access to the park feeling that there should be more access to public land. Paul Savre, 1273 Carlson Lake Lane noted in 14 years he has seen the hard court surface used only once indicating there is not a need for this use. Regarding the playground equipment planned for the south side of Carlson Lake, Mr. Savre stated that the City has fencing code requirements around pools to protect children from getting hurt and was concerned that playground equipment near the water would pose a potential problem. The issue of a bituminous trail was also a concern to Mr. Savre as he stated that bike racing is beginning to occur because of the wide open space left from the tree removal for the trail. Mr. Savre commented that this type of destruction was not anticipated when planning for the access to the park. He stated that there should be access to a play area but no place for kids to build ramps or use skateboards, etc. Mr. Savre continued that the children like the play element of the woods the best and that this was a unique opportunity for them. He suggested leveling out the bottom or southern portion of the park for an open play area and allow access to this area via wood chip trail. Mr. Savre then asked for a show of hands from the audience as to how many actually wanted a playground area. Mr. Kubik asked that this not become a voting mechanism since this meeting was designed to obtain information from the neighbors to help the Commission decide how to best facilitate the needs of the neighborhood. Mary Quiring, 1355 E. Balsam stated she runs through the area regularly and always sees children either playing near the lake or floating on the lake. She continued that whether or not there is playground equipment in this park the children are, and do play in and near the water. She questioned if it was safer to provide a neighborhood playground facility near water or to have children cross Pilot Knob, Diffley or Lexington Avenue to get to a park that has playground facilities. Bob Hafvenstein, 4353 Svensk Lane commented that he disagreed with an earlier comment regarding children playing near the lake and floating on it by saying he has never seen 15 children at the lake or floating on the lake. He stated that he was told there would be an "S" shaped trail on the west side of Carlson Lake but they got a large swath of trees removed which was not what they thought they would get. He expressed his concern for the noise transmission if a playground structure were to be installed. He ADVISORY PARKS AND RECREATION COMMISSION MINUTES OF SEPTEMBER 6, 1990 MEETING PAGE 4 continued that the development of the park should not occur simply because there was money to do the work but rather the money should be used to embellish the natural state of the park area by reforestation, resodding and landscaping. Mr. Hafvenstein stated that the children love using the treed area as their park. Now they will have a wide trail where fast bikes will be going down a large hill to a hard surface play area and will potentially be very dangerous. He stated that because the land was dedicated as park doesn't mean it needs to be developed and that children will play in the streets no matter what facilities are provided. Mr. Hafvenstein continued that the flat play area for passive play on the south side of the lake be sodded not seeded so that the children can have an open area to play safely. Arnold Carlson, 1255 Wilderness Run Drive asked if automobiles were allowed to drive on trails. Mr. Vraa explained that the City Code prohibits vehicular use on trails. Mr. Carlson continued by stating that he was very much opposed to the wide trail and the corridor that had been established to provide for it. Steve Kurtovich, 1361 E. Balsam St. stated that no one was in favor of the large tree loss but suggested that some compromises could be made to preserve the passive element with the development of the park. He stated that a basketball court may not be appropriate but playground equipment will certainly be used by children. Mr. Kurtovich stated that there certainly is enough room for a compromise and consideration should be given to the fact that the west side of Carlson Lake, even though it's very beautiful, is not a national forest. Mr. Kubik asked the audience to be tolerant of different opinions and hoped that if individuals did not agree with an opinion that they would respect the right of the individual expressing them. Bob Sandeen, 1304 E. Balsam Trail identified himself as the park representative for Carlson Lake Park as well as a volunteer for the water quality monitoring program. His concern was regarding the fill placed on the north side of Carlson Lake and the erosion problem that has been caused from the placement of this fill and the removal of trees. He proposed that as much of the fill as possible be removed on the west side and that the site be restored to it's natural landscape to retain the integrity of the park. He further agreed that the park should be passive and not developed. Mr. Sandeen commended the Park Department for their overall parks development but commented that some locations just are not appropriate for development. He stated that the west side of the lake was great the way it was but now most all the trees have been destroyed. Mr. Sandeen suggested that during the reforestation of the site that staff could introduce more appropriate plantings to make this an even better area for the neighborhood. Mr. Sandeen's recollection was that during some of the first discussions regarding this park a picnic area was discussed on the south side of the lake in the open play area making this a quiet, passive area. He does not want a basketball court since it would not be used very much. He stated that most homes have a basketball hoop in their driveway eliminating the need for this facility in a park. He further suggested that if a trail is added that it be wood chip or soft surface so as to discourage bikes, skateboards, etc. on the trail. Resident, 1329 Carlson Lake Lane (formerly 1255 Easter Lane) stated she has lived on Carlson Lake Lane for two years. She commented that she was sorry that everyone present tonight wasn't at the previous neighborhood meetings because her impression was that no one ever wanted to keep a hard court surface at this park nor did they want any kind of trail. Elden Johnson, 1299 Carlson Lake Lane stated that he had heard a lot of good ideas and some very valid concerns from both sides of this issue. He supported the philosophy of keeping the parks green and not having a large amount of blacktop in them and also understood the concern for the safety of children near the water. He recalled that previous meetings indicated the need for good turf for picnics and play area for children which he would still like to see along with an area for people to fish. He did encourage a cooperative effort in the development of the park. 8 ADVISORY PARKS AND RECREATION COMMISSION MINUTES OF SEPTEMBER 6, 1990 MEETING PAGE 5 Virginia Snyder, 1321 Carlson Lake Lane stated that she has several children and grandchildren and she has provided backyard swing sets and play equipment for them so they could play in her yard. She suggested that this would be a better alternative rather than develop a park and provide play equipment for a relatively small number of children that would use the facilities. Steve Schlagel, 1280 E. Balsam Trail stated that he liked the theme "wilderness run" rather than "asphalt run". He expressed his concern for the safety of children around the lake because the lake is 30 feet deep in some areas. Unidentified resident noted that the group, as a whole, was concerned about preserving the wilderness and that both sides would not agree on a solution. His input was that he did not want asphalt, rather a more desireable wood chip trail. Jim Tilsen, 1235 East Balsam Trail stated that he had attended some of the meetings and remembered that a basketball court was opposed at that time and was surprised to hear that it was in the approved park development plan. He continued that several residents on the east side were looking forward to a dock which had been proposed in earlier meetings and hoped that that item would also be included. He did not want to see the fishing dock dropped from the plan. Carol Ellison, 1308 Carlson Lake Lane stated that she signed the petition to continue the development of Carlson Lake Park for several reasons. She did want access to the lake, however the trail as it exists, or is planned, now is very difficult to get up and down on. She supports a fishing dock running parallel to the shore and wants the basketball hoop removed because it is difficult for people to play basketball in the proposed playground area location. She also asked that the basketball pole be removed because it is dangerous when children are sledding in this area in the winter. Lois Porter, 4251 N.Svensk stated that she had lived in the area for the last 15 years. She stated that since that time her children have grown up waiting for this park to be developed. She continued that children have not had access to this park and that it should be provided. As far as safety is concerned, she pointed out that Thomas Lake Elementary School is very near Thomas Lake and it has not necessarily been a dangerous situation. Children's play needs to be monitored when they are near water but it does not mean that they should not be near it. She also stated that the south end of Eagan has enough passive parks and this park should be developed as it was intended. Vic Anderson, 1316 Balsam Trail noted that he has lived north of the park for the last 15 years. He stated he built adjacent to the parkland expecting that it would stay the same. He commented that it was imperative that the City move quickly to address erosion control and replacement tree planting. He continued that he was disappointed that there was not a plan for them to review and vote on tonight. He felt there wasn't time for this issue to keep bouncing back and forth between Commission and Council before anything got resolved. He felt the Commission should make a decision on what should be done and get the work started. He continued that the damage has been done and he doesn't think anyone envisioned it would be the way it is, however now quick measures need to be taken to protect the balance of the site. Gloria Czycalla, 1307 Carlson Lake Lane stated that she lives right behind the park and several people who had seen the area before the trail corridor was placed commented on what a beautiful site this was. They are now shocked to see the destruction that occurred on the site. She remembered one comment at an earlier meeting which stated that the trail was going in to save the trees. q. ADVISORY PARKS AND RECREATION COMMISSION MINUTES OF SEPTEMBER 6, 1990 MEETING PAGE 6 Don Shearon of 1296 E. Balsam Trail stated that he travels a lot to parks throughout the state and national parks and said that retaining walls are usually planned for an area that has to deal with a trail on a steep slope. He suggested that the trail planned should have incorporated guard rails and retaining walls and the park as a whole should go back to a natural park. Doug Czycalla, 1307 Carlson Lake Lane expressed his frustration with the Advisory Parks and Recreation Commission that a group of people would allow this kind of destruction to occur in a park. He continued that he resented the implications from some of the residents that the lake belongs to lake front owners. Mr. Czycalla stated that he lives next to the access and has never given anyone a hard time when they used this area to access the lake. He suggested that if the park were developed and playground equipment installed a lot of children would be attracted to this area and he would not be a babysitter for children who are playing in this area that could be potentially dangerous for them. Stan Smebakken, 1281 Carlson Lake Lane stated that the Parks Commission should be complimented for their fine park system throughout the city. He felt, however that the Commission had misread what the citizens had requested regarding this park. He stated that at the last City Council meeting this issue was remanded back to the Commission with the direction that the park be developed in a passive manner. He did not understand what the Commission's role is at this time since the direction for development had come from the Council. George Kubik commented that he would address this issue after all input was received from residents. Randy Van Burkleo, 1270 Carlson Lake Lane commented that a lot of good information and thoughts have been shared tonight and the consensus seems to be that the trail corridor should be smaller and the area surrounding it should be reforested. He suggested that the Commission talk to the people living around Fish Lake where they now surround a passive park. He thanked the Commission for their time and attention to this issue. Rex Hem, 4351 Dunrovin commented on the diversity of nature that was provided by the forested area on the west side of Carlson Lake which has been the source of pleasure to both children and adults alike. He continued that a park does not need to be a developed park in order to provide a park environment for the public. Mr. Hern stated he has playground equipment in his back yard to provide this type of play element for his children and wanted to see the forested area remain to provide a different play element for the public. Barbara Andrew, 4227 N. Carlson Lake Lane indicated she has lived in the neighborhood for 14 years. She stated she is not against taking down the trees because now people that do not live directly on the lake can see the lake. She is concerned, however about children playing in the street and the water run- off that is occurring on the west side of Carlson Lake. She further stated that she supported a trail and access to the playground equipment on the south side of the park. Neil Raisanen, 1276 East Balsam Trail stated that he wanted to make his position very clear. He said no one owns the lake and he does not oppose access to the lake. He feels, however that asphalt, swing sets and a basketball court do not belong at Carlson Lake. He continued that if there was someone who felt they could not afford a swing set for their own back yard he would spearhead a fund so that they could be purchased thereby eliminating the need for playground equipment at the park. Paul Savre, 1273 Carlson Lake Lane commented that if access is provided to the park and the park is developed there would be no parking for people who wanted to use it. He continued that this neighborhood is not appropriate for street parking for users of a park. /O, ADVISORY PARKS AND RECREATION COMMISSION MINUTES OF SEPTEMBER 6, 1990 MEETING PAGE 7 Eldon Johnson, 1299 Carlson Lake Lane commented that he had initially collected $200 from the neighborhood to install the basketball court in the first place many years age. He stated that the basketball court could be removed as far as those who had contributed money were concerned. Dennis Tierney, 1217 Carlson Lake Lane stated that there appeared to be conflicts regarding the access to this park. He noted that some people want to access the park but cannot at this time. He continued that it didn't appear that there would be a great deal of use of the park from people outside the area therefore, parking would not appear to be a problem. Unidentified resident commenting on the lack of access to the lake noted that in years past access has not been a problem for those who wanted to get a keg of beer down to the lake and were successful. There was concern expressed that this kind of behavior did not want to be encouraged. Marlys Smebakken, 1281 Carlson Lake Lane reiterated the concern for the safety of children and asked that the park be returned to its natural state. Bob Hafvenstein commented that he thinks someone made a mistake and they should be man enough to admit to that mistake and make amends by returning the park to its original state. Arnold Carlson, 1255 Wilderness Run Road commented that there had been a park in this location thirty years ago where in the summer water skiers from all over the area would participate in activities and even with all that activity the park was passive. Now, he commented, it was just a mess. George Kubik thanked everyone for their comments, concerns and suggestions. He continued that the Advisory Parks and Recreation Commission is not infallible and this is an issue where there is no clear cut right and wrong. The Commission represents a strong emphasis on protecting the environment which has been demonstrated by the many innovative programs that have been developed over the years. The function of the Commission is to listen to the concerns expressed by the public when a park is to be developed and best try to meet the needs that have been expressed along with keeping the integrity of the Master Park Plan for the City of Eagan. He did agree that the urgency of the situation required a quick and concise decision. He also stated that the Commission has heard requests for an active park, passive park and a middle of the road park. The Commission has spent a great deal of time and attention on trying to balance the quality of Carlson Lake Park while trying to be a good neighbor and listen to concerns residents have. George stated that the tree removal has occurred, the trail corridor has been established and at this point the Commission needs to see what positive steps can be taken to resolve the issue. Shawn Hunter stated that there are no bigger advocates for trees than the Parks and Recreation Commission. He felt that the initial intent was to have the trail be a meandering trail through the wooded area along the west side of Carlson Lake and it was never intended to be a large swath cut through the west side of the park. Mr. Hunter stated that there appear to be two separate issues for the Commission to consider; 1) The removal of the trees and 2) The development of the balance of the park in a "passive" state. Shawn suggested that those that signed the initial petition were disappointed with the tree removal but did not necessarily agree with the neighborhood objectives that Mr. Raisanen presented today. The petition presented to the City Council only addressed the issue of the removal of trees, not the development of the park. For clarification Steve Sullivan shared the Master Park Plan for Carlson Lake Park with the Commission and audience. The plan showed the proposed primary access into the park, the development that was proposed along with the trail along the west side of the lake. Shawn Hunter remembered the Commission discussing placing a playground on the west side of the park. Steve Sullivan commented that it had been discussed, however it was felt that the slope was too steep to place a structure at this location and it would require losing more trees. A ADVISORY PARKS AND RECREATION COMMISSION MINUTES OF SEPTEMBER 6, 1990 MEETING PAGE 8 Jack Johnson stated that he walked the area today and was shocked at the terrible destruction that had taken play and asked how this could have happened. He identified three separate issues that he felt should be addressed. First, he stated that it was a travesty that the tree removal had occurred and wanted to see the trees replaced but noted that there needs to be access to the park. The access could be gained by using the trail corridor established by the tree removal. Another issue is that of a playground on the south side of the lake. Mr. Johnson did not feel it was appropriate to place a basketball court in this park stating that it just didn't fit the area and it appeared that there wasn't a use for it. Finally, the issue of the playground needs to be addressed. Jack commented that as long as there are children and water children will be attracted to each other. He cited Fish Lake and O'Leary Parks as locations that have play areas near water and they both function very successfully. Jack continued that a playground area is needed but it should be relative small; perhaps similar to Fish Lake and constructed of wood rather than metal to be more compatible with the park. Jack stated that this is a beautiful area that should be preserved. It will never be the same as it was before but wanted to see it restored as much as possible as well as provide an opportunity to create a new park experience for the neighborhood. Mr. Johnson also commented on the statement regarding noise transmission by saying that the purpose of a park is to attract children and once access to the park is approved there most likely will be an increase in the noise level. Shawn Hunter agreed with Mr. Johnson's comments. He continued that what needs to occur immediately is erosion control. Following that, reforestation on the west side of the lake should begin with the replanning of the park to include playground equipment but exclude a hard court to commence as well. George Kubik agreed that the erosion issue should be addressed immediately stating that there is a very tight time limit because this work needs to be done quickly. George reminded those in attendance that the decision to develop the park was a decision made by the Advisory Parks and Recreation Commission and was approved by the City Council. The decision was not made by Parks and Recreation staff. George suggested the Commission meet again within a week to walk the site and decide what steps need to be taken to resolve these issues. George moved to set up a special meeting to walk the site, work on some options for a park plan and make recommendations to the City Council with the understanding that reforestation would be a high priority. The motion was not seconded. John Griggs asked if a meeting was scheduled within two weeks would that be sufficient time for staff to prepare 2 or 3 plans for public input with an understanding that the erosion issue be addressed immediately. Jack Johnson stated that people have waited long enough on this issue and saw no point in prolonging a decision. Ted Billy asked what the plans would be to address the erosion problem this fall. Steve Sullivan stated that they wanted to get topsoil and turf grass on the site before September 15. George Kubik reiterated that it was important for the Commission to walk the site before they make specific recommendations. George Kubik was concerned about the recommendation for reforestation without knowing where the trail would be located. John Griggs stated that it is clear where the trail line will be considering the corridor is already established; the only clarification would be the width of the trail, whether there would be guard rails or retaining walls. Shawn Hunter commented that it should be feasible to plant trees and establish turf on the outer edge of the trail corridor. Ken Vraa stated that that would be a feasible option, however the width of the trail would need to be determined before any work can continue. Mr. Vraa also suggested that if the Commission requests a soft surface trail a turf trail would be more appropriate than a wood chip trail. Ken continued that the trail was at subgrade ready for aggregate base and what ever other cover the Commission directs. Ken stated that the department is hopeful that it can proceed very quickly with topsoil, turf establishment and erosion control and the size of the trail would be helpful in proceeding with that work. George Kubik asked if a 4 foot wide trail which was suggested by Jack Johnson was possible. Ken Vraa stated he would be more comfortable with a 5 foot width and Steve Sullivan commented that if it is a turf trail it would need to be mowed and the mower is 6 feet wide. Ken Vraa ADVISORY PARKS AND RECREATION COMMISSION MINUTES OF SEPTEMBER 6, 1990 MEETING PAGE 9 continued that a turf trail would be more stable than aglime or wood chip but it would be worn down by traffic. This type of trail would require additional maintenance, however there would be less bicycle/skateboard traffic and more walkers. Ted Billy commented that this type of trail would not be handicapped accessible. John VonDeLinde also added that there would be a need to provide access for vehicles to maintain the turf trail. George Kubik commented that the consensus of the Commission appears to be the establishment of a turf trail that is 6 feet wide. The Commission members responded affirmatively. Mr. Kubik then indicated that it appeared that the residents preferred to keep the orientation of the trail as natural as possible, to which the audience responded affirmatively. After further discussion Shawn Hunter moved and Jack Johnson seconded that the Commission make the following recommendations regarding the development of Carlson Lake Park: 1. Provide for erosion control and establish turf immediately. 2. Begin the reforestation of the trail corridor as soon as possible with the idea that the trail be reduced to a 6 foot width and be a turf trail. 3. Staff redesign the park to include playground equipment on the south side of Carlson Lake but with no hard court surface. All Commission members voted in favor of this action and the motion was passed. Ken Vraa stated that he would meet with staff, residents and the City Forester to develop a landscape plan for this park. He continued that the priority would be to get the grading completed, cut the trail to a 6 foot width, topsoil and seed the area and provide for erosion control. Robert Sandeen again expressed his concern for the excessive fill that has been placed on site and he feels it should be removed. He was concluding that based on the Commission's recommendation work would proceed without removing the fill. Bob Hafvenstein explained that the concern was for the amount of fill on the northwest side of the lake; that it was excessive for the use it was intended and was a potential threat to the live trees adjacent to it. He stated that the fill that was brought in was unnecessary especially now that the pathway is smaller. George Kubik stated that this was a question could not be answered tonight but it would be addressed when the Commission reviewed the site. John Velo, 4295 North Carlson Lake Lane stated that the fill that was brought in resulted in an excessive steep slope and suggested that perhaps steps could be installed so the trail would not be quite as steep. He continued that the fill that was placed is affecting oak trees adjacent to the trail and is threatening their survival. George Kubik asked if with the reduced size of the trail could some of the fill be removed. Steve Sullivan stated that downsizing the trail may very well impact the amount of fill that is to remain on site but that will need to be addressed when a revised grading plan is completed. Greg Anderson stated that there are three 50 foot oak trees on his property that are affected by this fill and he is concerned they are at risk. He stated that if the trees die because of the fill being placed so close to them he will come back to the City for compensation. George Kubik assured Mr. Anderson that every effort will be made to minimize the impact to his trees and any others near the area. rJ. ADVISORY PARKS AND RECREATION COMMISSION MINUTES OF SEPTEMBER 6, 1990 MEETING PAGE 10 Dick Carroll noted that the issue of the fishing dock had not been addressed. George Kubik commented that what he heard was support for a fishing dock and the City attempts to provide fishing opportunities whenever there is an opportunity. Ken Vraa commented that a dock would be more parallel to the shoreline rather than lineal like the dock at Fish Lake. John VonDeLinde noted that the DNR has periodically stocked Carlson Lake in the past and they have identified this water body as a children's fishing pond. Another consideration is that Carlson Lake is shown as a high priority in the Water Quality Plan that was adopted this summer so perhaps some enhancements could be made to the lake in the future such as aeration, future stocking, etc. depending upon the funding that is available. Neil Raisanen stated that he wanted to make it very clear that he was not if favor of a fishing dock and was not in favor of aerating the lake. He continued that there was not a consensus for a dock and he did not want to see a facility like this placed at Carlson Lake that would draw in outsiders. He said if one was to be installed next to Balsam on the east side of the lake, parallel to the lake that may not be too obtrusive. George Kubik stressed that it is the intent of the Advisory Parks and Recreation Commission to attempt to serve the needs of the entire community by developing parks that can offer opportunities for as many residents as possible. Mr. Kubik asked when it would be convenient to walk the Carlson Lake Park site and address the issues that remain. Ken Vraa stated that staff would try to prepare a graphic showing the grades however there would not be a planting plan available as yet. After further discussion a meeting was set for Monday, September 24 at 6:00 P.M. to walk the Carlson Lake Park site and then reconvene at the municipal center to discuss the continued development. Eileen Gorrell, 1313 Carlson Lake Lane expressed her concern for discussing the completion of the south end of the park. She stated that turf establishment needs to be addressed immediately and the grading should be completed before the ground freezes and no further work could be completed this year. Ken Vraa clarified that the grading and dormant seeding would occur this fall so that it would have an opportunity to establish. George Kubik thanked all those present for attending and for providing their input and concerns regarding Carlson Lake Park. SUMMER PROGRAM UPDATE Dorothy reminded the Commission that each year at this time recreation staff reviews with the Commission the activities of the previous season and draws their attention to any issues that may require policy change. Dorothy noted that both Paula Nowariak and Jon Oyanagi were present to share the summer's activities. Paula began by stating that this summer's staff was the best she has ever worked with. They were very enthusiastic and pleasurable to work with as well as providing a positive summer experience to the hundreds of children that participated in summer programs. Paula explained that one change that occurred was handling registration for Summer in the Park at the municipal center rather than at the park. This required a great deal of work up-front but made it much easier for staff to deal with in the parks as well as provide the department with accurate information on the participants. Paula stated that the total number of participants was over 800 this summer with Northview, Rahn and Ridge Cliff participation increasing dramatically. Decreases were noted at both Pilot Knob and Lakeside which will need to be reviewed before next summer. The new Summer in the Park program for 5-6 year olds was very successful with a total of 93 registrants and an average of 35-40 children each day at Goat Hill Park. She will be reviewing another site for 1991. ff, ADVISORY PARKS AND RECREATION COMMISSION MINUTES OF SEPTEMBER 6, 1990 MEETING PAGE 11 Eaganettes grew from 94 participants in 1989 to 143 this year. This group participated in the 4th of July Parade and had a year end recital. The Tiny Tots program had slightly reduced numbers for the summer session and there were a number of requests for financial assistance this summer as well. Paula has also received several calls already regarding financial assistance for the fall programs. Jon Oyanagi stated that this summer's softball team numbers raised to 197, up from 174 in 1989. There were three new fields added this year which helped to accommodate the number of teams that increased this year. The biggest drawback this year was the amount of rain that delayed games requiring them to be rescheduled to the last two weeks of the season. This year also the Unisys fields were used for the first time in many years for overflow games. The Cake Walk, Skateboard Contest and Day Camp at Camp Sacajawa all were activities that needed to be cancelled because of too few participants. George Kubik commented that he was not disappointed that this occurs because many of these activities are experiments and need to be tried. Jon continued that the Star Gazing activity generated a great deal of interest but the weather did not cooperate. Both the Biking Club and Walking Club have been very successful and Jon is hopeful that they groups will become independent and plan activities on their own shortly. Another successful event were Moonlight Movies which were shown at Trapp Farm Park. This is an activity that should continue as the interest increases. George commented that he had heard several very positive comments about the movies. Jon continued that Camp Creative still continued to be a very successful program with a lot of interest shown in it. Mr. Kubik thanked the Recreation Staff for their fine work and complimented them on the experimental programs they continue to offer to the public. PARKS DEVELOPMENT Steve Sullivan explained that Pages 33 and 34 of the packet contained an outline of pending and completed park development activities. To recap, Steve explained that final payment would be requested for Contract 89-23 on Sept. 18. Coventry Pass Park is underway, Woodhaven parking lot is nearing completion and Bur Oaks Park South is being worked on, all a part of Contract 90-1. Contract 90-2 includes the building construction at Bridle Ridge, Northview aNd Ohmann Parks. The work is progressing very nicely at all sites. Ken Vraa suggested that the Commission should visit Coventry Pass Park now that work has begun to see the drastic change in the personality of the park from when they first visited it. HAPPENINGS George Kubik commented on the near completion of the EAA storage facility at Northview Park. He stated that he is very happy to see the quality of work that is provided by Parks Staff. George also thanked the anonymous donor of $150 which was used to allow five children from the Robert B. Lewis home to participate in the Sports and Games Camp this past summer. Dorothy Peterson indicated she had received a thank-you letter from the Robert B. Lewis house for the respite this provided for the childrens' parent. ADVISORY PARKS AND RECREATION COMMISSION MINUTES OF SEPTEMBER 6, 1990 MEETING PAGE 12 Other points addressed by the Commission included a joint project McDonalds is pursuing with the senior population in Eagan, a league scheduling program that LOGIS is looking at to facilitate this need for several of the cities that use LOGIS, the success of the tennis instruction program this year. Dorothy credited the excellent tennis teaching staff along with some scheduling changes for the success. Dorothy also commented that the nets have just been installed at the new sand volleyball courts at Rahn Athletic and calls have already been taken to reserve playing time. EARLY CHILDHOOD PROGRAM - S.D. 197 Dorothy reminded the Commission that their direction was to work out a three-month trial agreement with the school district to allow the use of Sky Hill shelter building for an early childhood program. The agreement has been worked out and the classes will begin on Wednesday, September 12 and continue through November 21. The program will not be in the building in the winter however they have the option to renew in the spring. The logistics have been worked out regarding the opening/closing of the building, maintenance, fees, etc. George Kubik commented that the Commission was moving in a positive direction in being able to facilitate this need with such a cooperative effort. PARK CENTER ADDITION Steve Sullivan noted that this was an informational item for the Commission. The site is located at the intersection of Cliff and Rahn Cliff Road directly adjacent to Rahn Park. It appears that Federal Land wants to do the storm sewer system installation this fall and Steve wanted to keep the Commission updated on the impact to Rahn Park. One of the parcels on this site is being considered for HRA housing. When the Commission reviewed this parcel previously there was concern expressed for the oak trees that buffer this parcel from Rahn Park and Rahn School. Steve showed the area that would be disrupted and impacted by the installation of the storm sewer. There is a 10 inch oak tree and other grown trees that would be within the construction limits as well as six oak trees, approximately 6 inches in diameter that lie on the outside of the construction line that may be in question. Mr. Kubik asked if it was possible to "sensitize" the dozer operator so that the least number of trees are removed. Steve assured the Commission that he would be monitoring this development. WATER RESOURCES COORDINATOR INTERVIEWS Ken Vraa stated that the interviews had been completed for the Water Resources Coordinator and the position has been offered to one of the applicants and staff is awaiting the applicant's decision. YOUTH PROGRAM UPDATE Dorothy Peterson commented that there is a staggering growth in the youth programs this fall resulting in increased maintenance concerns and the ability to provide field space for the multiple uses requested. Dorothy continued that there are approximately 500 children playing soccer in Eagan this fall, EAA football has surfaced again with 80+ children participating in the 5th and 6th grade level only, middle school and high school athletes are using many of the City's facilities and Jon Oyanagi's adult teams are also using the City's facilities. COMMISSION PICNIC Ken Vraa reminded the Commission members of the upcoming picnic on Friday, September 14th. ADVISORY PARKS AND RECREATION COMMISSION MINUTES OF SEPTEMBER 6, 1990 PAGE 13 George Kubik wanted to remind the viewing audience of the City's celebrations coming up September 8th. The police department will be celebrating their 25th anniversary with an open house and tours of the facilities. John Griggs added that the Grand re-opening of the Town Hall will occur on the same day, September 8, with festivities to begin at 12:20 PM. John continued that after the dedication of the building, tours would be available and entertainment would be provided during the afternoon by three barbershop quartets. The public is invited to all the activities on that day. With no further business to conduct, Dick Carroll moved, Shawn Hunter seconded with all members voting in favor to adjourn. The meeting was adjourned at 11:00 P.M. SECRETARY DATE / Subject to approval ADVISORY PARKS AND RECREATION COMMISSION MINUTES OF SPECIAL MEETING SEPTEMBER 24, 1990 The Advisory Parks and Recreation Commission met on site at Carlson Lake park at 6:00 P.M. on Monday, September 24, 1990 for the purpose of reviewing with residents the proposed revision and new master plan for Carlson Lake Park. Director of Parks and Recreation, Ken Vraa, reviewed with those in attendance the action taken by the City Council directing the Advisory Commission to develop a more passive parks plan. He then reviewed the minutes of the September 6, 1990, reading the motion of Shawn Hunter and passed unanimously by the Commission which provided for erosion control and establishment of turf,reduction of the trail to a six (6) foot wide turf trail and redesign of the park to include playground equipment on the south side of Carlson Lake, with the omission of the hardcourt surface. Director Vraa reviewed with the residents the reduction of the trail, sodding, seeding and slope stabilization. He then reviewed the status of the City's plans for dealing with severe erosion from Carlson Lake Lane on the west as a result of storm water overflowing the curb. He indicated that the Engineering Department has developed a storm sewer plan, which includes catch basins and storm pipe. This plan is currently being reviewed due to the large storm drainage area. Director Vraa then turned the meeting over to Landscape Architect/Parks Planner Stephen Sullivan, who presented a graphic showing the revised park plan. The revised facility program, provided for the omission of the hardcourt. The revised grading plan would blend the previously proposed hardcourt into the play area, blending the grading to the lake. A portion of the flat surface would provide for a picnic table and planting of over story deciduous trees for shade. The eight foot wide bituminous trail entering the park from the south would follow the same trail alignment currently at a sub-grade. The trail would be revised to be an 8 foot wide aggregate trail. This would provide continuity from the turf trail down the west hillside to the south entrance. Also provided would be access to the playground and open play area, as well as ensure a stable surface for parks maintenance and pedestrian access. It was explained that the basketball standard currently in place would be eliminated, along with the security light in the original plan. The playground would stay at the same location, with a wood type structure to be installed later. A concept plan was reviewed showing the play area. Mr. Sullivan then reviewed the open play area, stating that it would stay in the same location, with a slight grade to allow for draining. He then reviewed miscellaneous items regarding the park plan, including bench location, waste containers, signs, etc. Mr. Sullivan noted that it was not in the pending contract for development of a fishing pier on the east side of the lake. However, he presented the drawing showing the deck/dock and access to this area for future implementation. The Advisory Commission and residents had several questions and comments regarding the park and the revised plan. After a half-hour of discussion by the residents, the Advisory Commission returned to City Hall to take formal action on the plan. The special meeting was called to order at 7:30 P.M. at the Eagan Municipal Center. Those Commission members present included Jack Johnson, Michele Swanson, John Griggs and Lee Markell. Commission member Ted Billy was at the on-site meeting and arrived late at the municipal center. Commission members not present included George Kubik, Dick Carroll and Shawn Hunter. Staff present included Ken Vraa, Director of Parks and Recreation; Stephen Sullivan, Landscape Architect/Parks Planner; Craig Johnson, Landscape Architect; and Cherryl Mesko, Secretary. ADVISORY PARKS AND RECREATION COMMISSION MINUTES OF SPECIAL MEETING OF SEPTEMBER 24, 1990 PAGE 2 Having walked the site and reviewed the proposed park plan prior to the meeting, John Griggs moved to approve the park plans for Carlson Lake Park as presented. The motion further directed staff to set up a neighborhood meeting to address the landscaping plan that will be proposed for this park. The motion was seconded by Michele Swanson with all members voting in favor. John Griggs commented that when the review of this issue began he noted that there appeared to be some controversy regarding what the neighborhood actually wanted. At that time there didn't appear to be a consensus as to what was needed or wanted for this park. He continued that after this process, which has drawn comment from many of the neighbors, it appears that the park will be developed to fit the needs of the neighborhood as a whole, primarily because of all the discussion that has occurred over this issue. Ken Vraa commented that the first neighborhood meeting provided for a great deal of participation from the neighbors. Subsequent meetings had different groups attending which made for differing opinions and concerns at each meeting. He noted that it was difficult to get a consensus when the make-up of the group was different at each meeting. Jack Johnson congratulated staff for getting the sod down and the grading done in such a timely manner. He felt the neighborhood was pleased to have this much of the work completed so that the issue of erosion and preservation of the site was addressed quickly. John Griggs continued that erosion control and storm water still remains an issue of concern and needs to be resolved. Ken Vraa stated that Engineering had provided a plan to address the erosion issue however the bid that was received was too high to incorporate it in the contract bid for park improvements at Carlson Lake. Apparently Engineering did not realize what a large area was draining into this location and are now addressing how this erosion control problem can best be handled. Ken continued that the low area where a great deal of the erosion has occurred is due, in part, to the road settling. John Griggs suggested that perhaps more catch basins would help with the overland water drainage. Steve Sullivan added that measures taken to date have not contained the erosion. He suggested that the watershed needs to be diverted to better address this issue and that concrete or rip-rap may be options that could be considered. After further discussion regarding the erosion problem at Carlson Lake John Griggs stated that this is an issue that is a problem for Engineering and Public Works to address. Lee Markell asked if the work that was just done was done with a change order. Steve responded that it was. John Griggs asked if the park would come in under budget because several things have been changed and/or removed from this park and if so, could some of those cost savings be used to help defray the budget crunch the City is currently dealing with. Ken Vraa stated that even if this park comes in under budget those dollars came from the Park Site Fund and not from the general fund. Steve Sullivan stated that at this point it is not known exactly where the City sits with this contract; a cost control needs to be done soon to fully understand the impact the changes in Carlson Lake Park have had to this park contract. John Griggs asked what percentage of the grading would be done this fall. Craig Johnson stated that both the grading and the seeding will be completed this fall. Lee Markell asked staff to address two separate erosion control problems. One was the silt fence near the swale at Carlson Lake which needs to be inspected and repaired. The second is near Schwanz Lake near the Summer Place development where the silt fence needs to be replaced. Lee suggested that these two items be looked at soon so that no further damage occurs. With no further business to conduct, the meeting was adjourned at 8:00 P.M. SECRETARY DATE MEMORANDUM TO: ADVISORY PARKS & RECREATION COMMISSION FROM: STEPHEN SULLIVAN, LANDSCAPE ARCHITECT/PARKS PLANNER DATE: SEPTEMBER 27, 1990 RE: CONSENT AGENDA 1. PRELIMINARY PLAT - HELLER ADDITION A Preliminary Plat consisting of a four lot subdivision of approximately 2.6 acres of R-1 (Single Family) Residential zoned land north of Skyline Road in the SE 1/4 of Section 4. RECOMMENDATION: *Lots 1, 3 & 4 shall be subject to a cash parkland dedication. *Lots 1, 3 & 4 shall be subject to a cash trailway dedication. 2. WAIVER OF PLAT & REZONING - CITY OF EAGAN A Waiver of Plat in order to split tax parcel 10-02200-010-02 and a Rezoning of approximately four AG (Agricultural) acres to a P.F. (Public Facilities) district located along the west side of Lexington Avenue in the east one-half of Section 22. The Commission may recall the recent acquisition of the Lillian McCarthy property on the east side of Lexington Drive adjacent to Patrick Eagan park. The parcel would provide pedestrian and vehicular access to the community park upon development. The terms of acquisition allowed the previous owner to reside at a described portion of the property according to a life estate. The previous owner would be responsible for the maintenance and taxes for this described parcel while residing at this property. In order to accommodate Dakota County, a waiver of plat is necessary to define the taxation responsibilities for the Life Estate parcel. (See Attached Certificate of Survey). RECOMMENDATION: *This is being presented to the Commission for informational purposes. No recommendation is necessary. SS/bls cr. Survey fur: Eagan Parks Department Pr.: Lillian McCarthy parcel BK.147 PG. 49 60 DELMAR H. SCHWANZ LAWS SUW44YOOM INC. n.srlwr u,a.1w. a 1M eau r Mxwwele 14750 SOUTH ROBERT TRAIL ROSEMOUNT. MINNESOTA SSOSe 2/423-1769 SURVEYOR'S CERTIFICATE L.\ 1'/ IV hl-p I I N rYI ~IMr_ - J l r` t ((''i: S1 ICJ CH 1I I I L) I T v L! 400.00 N 89°55'41 rrE ; - 345.00 55.00 North line of the South'16 Ac. of E1/2 of NE1/4 Sec. 21 W 3 Z _ W 3 ' OD 0 to m 0 0 West line of the East 400.0 ft. 2 of El/2 of NFL/4 Sec. 22 Z SCALE: 1 inch = 50 ft. 0 2 o Denotes set iron pipe Q) Z X0 J = East line of E1/2 of NE1/4 Sec. 22 v Q 400.00 6989°55'41'E ` PK• 55.00 o o 0 tV p 0 to Q N It tv U ~ O 9' QL 8 a SHED Z O r G2G 1.1 13.45.00 Z D 0 U I 55.00 'P, f4 400.00 N 89055'41 E fOo GRAVEL C y r TT11 ROAD E'X -EE P-T4 0 N---~ Ir__ b South line of EL/2 of NEI/4 Sec. 22 SE. corner of E1/2 of NEl/4 Sec. 22 (Dak. Co. Monument) Total. Parcel Description: The East 400.00 feet of the South 16.0 acres of the East Half of the Northeast Quarter, Section 22, Township 27, Range 231, EXCEPT the South 66.0 feet thereof. Subject Life Estate Parcel: The East 400.0 feet of the Soutlh )6.0 acres of the East Half of the Northeast Quarter, Section 22, Township 27, Range 23, EXCEPT the South i6.0 feet thereof and EXCEPT the North 265.0 feet thereof. Subject to easements of record. \ ~¢NI!IlllllllllllH//////~// ~NNE$~T I hereby certify that this survey, plan. or report was ' ' DELMAFl H. prepped by me or under my direct supervision and i SC H W ANZ that I am a duly Registered Land Surveyor under the few* of the State of Minnetote. -8625- IQ# All I 1 /1:i. L- te. v lot 4 9 ' JUr Oafmu N. Schwan: Doted Sept. 21, 1990 SUMk e° . MlnneaotsRooftatlenNo.t1t126 9rylnrnummuee{a{'~~ MEMO TO: ADVISORY PARK AND RECREATION COMMISSION KEN VRAA, DIRECTOR OF PARKS AND RECREATION FROM: JOHN K. VONDELINDE, SUPERINTENDENT OF PARKS DATE: OCTOBER 1, 1990 SUBJECT: SCHEDULING OF MEETING TO REVIEW MAINTENANCE MANAGEMENT PROGRAM Back round In early 1987 the Parks and Recreation Department began work on the development of a comprehensive maintenance management program for park facilities and grounds. During the past three years, department supervisors, maintenance staff and other parks/recreation personnel, have worked actively towards the completion of this plan. This has included the comprehensive inventory of park facilities, the researching of standards and methodologies to be used in Eagan's maintenance program, and the establishment of implementation strategies for both short-term and long-range maintenance needs. In July of this year, the first draft of the Parks Maintenance Management Plan was completed. In it's present form, the plan contains some 329 pages of text addressing fifteen primary facility categories. The plan is divided into 15 chapters beginning with an executive summary and culminating in a long range replacement/rehabilitation for capital investments. The major focus of the plan centers around the parks facilities inventory, establishment of a maintenance standards heirarchy for each facility, and application of these standards on a site specific basis. Included on the next six pages is a copy of the executive summary and Introductory chapters to the plan. These chapters will provide you with additional information about the process used in development of the plan and the content of individual sections. Copies of the complete plan are currently being produced and should be available for distribution at the October Commission meeting. For Commission Action With the plan now completed in draft form, it would be appropriate for the Commission to perform a comprehensive review and to provide input to staff prior to preparation of a "final" draft. . 45. ADVISORY PARK AND RECREATION COMMISSION KEN VRAA, DIRECTOR OF PARKS AND RECREATION OCTOBER 1, 1990 PAGE 2. At their August meeting the Commission had discussed holding a special meeting to address this item. Assumming that the Commission concurs, a meeting date should be set for later in October to complete this review and discussion. John A. VonDeLinde Superintendent of Parks JKV/nab park:parkcomm.271 EXECUTIVE SUMMARY This document presents a comprehensive Maintenance Management Plan for the Eagan Parks and Recreation system. The plan was developed over a three year period, from 1987 to 1990. Throughout the process, department supervisors, field personnel, and recreation staff were closely involved in offering input to the various elements of the maintenance plan. In addition, outside assistance and consultation was sought through other municipal agencies and organizations having previous experience in maintenance planning. The primary objectives for developing the plan were to: conduct a thorough inventory of parks facilities requiring maintenance programming; establish written goals, policies, and mission statement as a guide to management planning decisions; create a written system for assigning maintenance levels as an individual facility basis; and to develop sound methodologies for enhancing the efficiency and long-range effectiveness of maintenance programs. The plan begins with a statement of policies providing a framework for the strategic planning and implementation of maintenance services. A key element of the plan is the chapter on Maintenance Standards, intended to define the frequency and intensity of maintenance tasks for 15 primary facility categories. The plan offers a thorough inventory of park facilities and user characteristics, and assigns maintenance standards on a "site- specific" basis, through a "classification system". These are followed by a series of recommended methodologies aimed at the efficient planning and implementation of maintenance activities. The plan concludes with long-range needs projections in the areas of personnel, equipment, and facility replacement, designed to address maintenance needs into the 21st century. The process used in developing the Maintenance Management Program essentially followed the outline of chapters as presented in the Table of Contents. The section below provides a brief summary of the contents of each of those chapters. Chapter 1 - Introduction Presents a background on the maintenance planning process, reviews shortcomings with previous maintenance procedures, and offers a general overview of the contents and objectives of the plan. Chapter 2 - Statement of Goals Presents a series of written goals intended to represent the desired outcomes of the Maintenance Management Plan. Chapter 3 - Policies Contains official policy statements considered essential to the fulfillment of goals and programs outlined in the Maintenance Management Program. Chapter 4 - Mission Statement Discusses the general mission of the Parks Maintenance/Operations Division, including customer service, excellence, and innovation in service delivery. Includes a statement of goals for the division, along with a description of the services and programs provided. Concludes list of responsibilities for the City in providing a productive and efficient work environment for its maintenance employees. Chapter 5 - Historical Perspective and Maintenance Analysis Discusses growth of the Eagan Parks System, from its inception in the early 1970's. Includes factual information about the increase in park facilities and acreage. Reviews efforts made in recent years to address needs for improved quality and frequency in maintenance service delivery. Discusses current trend in the leisure industry, to establish standardized approaches to facility classification and scheduling. Reviews elements required in a maintenance management program. Addresses future growth in the parks system and new challenges to sustain consistent levels of maintenance. Chapter 6 - Parksite Facility/Use Inventory Provides basic information about each individual facility in the parks system, including general design features and year constructed. Identifies the degree and type of use of each facility by the general public, including programmed recreational uses. Chapter 7 - Maintenance Standards Describes varying levels of maintenance standards or "modes" for 15 separate facility categories. Defines selection criteria to ensure a uniform and strategic method of classifying each park and facility. For each maintenance mode, describes both the frequency to which maintenance should be performed, as well as an indication of the intensity level of quality. Chapter 8 - Classification System Presents a matrix, assigning standards (modes) for each of the 15 recreation and support facilities, on a site specific basis. Addresses each of Eagan's 41 developed parks and 15 facility categories. Graphically represents the level of service which will be provided to each park facility and establishes specific levels of service expectation. Chapter 9 - Maintenance Schedules Discusses and presents four scheduling elements intended to assist department supervisors in the efficient planning of maintenance programs: 1) annual maintenance programs, 2) program specific plans, 3) annual construction schedule, and 4) annual improvements program. Chapter 10 - Implementation Standards Discusses and reviews three maintenance management strategies designed to ensure a consistently high level of efficiency and consistent service. Contains over 20 individual procedure/quality indicator statements for parks maintenance. Establishes work unit standards as a mechanism for measuring productivity of employees. Develops inspection forms for each of the recreation facility categories as a tool for detecting and resolving safety/operational problems. Chapter 11 - Maintenance Needs Projections Provides an assessment of needs for Parks Maintenance personnel and equipment, into the 1990's. Intended to assist department managers and City officials in more accurately forecasting long-range needs. Includes brief program descriptions, followed by graphic illustrations of projections. Chapter 12 - Long-Range Maintenance Replacement Program Discusses and graphically illustrates a long-range Capital Replacement Program intended to maintain the infra-structure of recreation and support facilities in the Eagan Parks System. Establishes replacement cycles for eight different park facilities. Chapter 13 - Appendices Contains as built drawings for City parks and their respective I facilities. Shows locations of roadways, forested areas, underground utilities, etc. Lists separate facility and building reference manuals intended to provide specific details pertaining to each park facility (e.g., year installed, manufacturer, vendor, and other details germane to the facility or component). 19wp:parkmntc.man 4 INTRODUCTION In 1987, the Eagan Parks and Recreation Department, Maintenance Division, began work on the development of a Comprehensive Maintenance Management Program for the City's Parks and Recreation facilities. The program was developed in response to concerns by department managers that human resources and equipment were not being utilized to their full productivity, nor were standardized methodologies in place to ensure uniform and consistent maintenance practices. Some of the problems identified were: 1. Lack of adequate historical records of maintenance activities. 2. No up-to-date inventory on park facilities and furnishings 3. No standardized methodologies for scheduling resources to achieve desired outcomes 4. Lack of a clearly defined heirarchical scheme assigning standardized maintenance levels on a site-specific basis 5. No written work performance standards from which to evaluate employee productivity 6. Inefficiency of short and long range planning tools, such as annual planning calendars, improvement programs and replacement programs for park facilities. Additional perspectives on maintenance planning are contained in the section entitled "Historical Perspectives of Maintenance Analysis" found later in the manual. The deficiencies, noted above, provided the foundation for establishing the chapters and materials to be contained within the plan. Research and writing of these plan elements spanned a period of approximately two years. Throughout the planning process, department supervisors and field staff were involved in assessing maintenance needs and offering input on maintenance standards and procedures. Consultation was also made with other municipal agencies to learn more about their practices related to maintenance management and planning. One of the basic observations from this exercise was that most leisure agencies do not currently have well-developed maintenance programs. Where they did exist, the information so gleaned, was used to the extent possible in formulating the I maintenance standards and practices outlined in this manual. However, it should be noted that much of the information presented here is thought to be "original", reflecting a largely unexplored discipline in Parks and Recreation. In the process of designing the structure of the plan, two major sections were identified. The first section is essentially a policy statement, in that it reflects the goals and standards by which the department will maintain its facilities. This aspect includes both the quality and frequency level to which maintenance shall be performed, and the extension of these standards to park facilities on a site-specific basis (also referred to as the "classification system"). The second half of the report contains operational information geared towards implementation of the classification system and its standards. Simply put, this section addresses scheduling, annual improvement programs, work procedures, quality indicator statements, work performance standards, and checklists. As a final note, maintenance management planning can be thought of as a "dynamic" process. There are a number of factors that can influence a leisure service agency's approach to maintenance management. These can include: changes in operational funding for maintenance services, implications of design on maintenance, added maintenance responsibility through new facilities, and changes in perceptions or attitudes about levels of desired maintenance standards. In light of these influences, the annual review of program elements and the updating of relevant information will be required. Perhaps most importantly the education of maintenance staff on specific plan elements, such as quality standards and procedures, will clearly be needed if the plan is to be fully successful. 17wp:compmntc.mgt Ar moo. MEMORANDUM TO: ADVISORY PARKS AND RECREATION COMMISSION FROM: 0? DOROTHY PETERSON, RECREATION SUPERVISOR 11 DATE: SEPTEMBER 26, 1990 RE: RECREATION FEE ASSISTANCE BACKGROUND Department staff anticipated that during the summer of 1990 requests for financial assistance would be received. It was further anticipated that Summer in the Park field trips would be the program element that would generate requests for financial help. Staff applied for and received $300.00 from the Town Centre Trust Fund. The availability of scholarship funds was not publicized. However, playground staff were supplied with materials that could be distributed to families that might inquire about financial assistance. Attached is a copy of the letter staff prepared. Request for assistance during the summer of 1990 did not come from the playground activity. Rather, it came in the form of requests for financial help for programs such as Pre-school Movement, Recreational T-Ball and Tiny Tots Recreational Activities. Program fees ranged from $15 to $50. Staff, of the opinion that assistance would not be requested unless needed, inquired how much each individual could pay. In some instances the registrant was able to pay half, however, some families indicated that they were unable to pay. The department accepted all such requests, seven children were assisted, $170.00 of registration fees were absorbed. Registrations for fall activities resulted once again in requests for assistance with registration fees. Initially, some families were able to pay half or 1 /3 of a fee. Staff were alerted to the potential for significant costs for registration fee assistance when two single parents reported being able to pay $5.00 of the $75.00 Tiny Tots registration fee. To date 5 youth have been assisted; the cost is $272.00. A survey of eight communities was made, inquiring concerning their approach to scholarship assistance for recreation fees. The communities contacted were: Apple Valley, Bloomington, Burnsville, Eden Prairie, Lakeville, Maple Grove, Plymouth and St. Louis Park. ISSUES The primary issues concerning scholarship assistance for recreation registration fees from Eagan's perspective are: 1. Source of Funding: Options include the department budget or donated funds. 2. Eligibility: Criteria for eligibility could continue to be informal as is now practiced or formalized as several surveyed communities have established. 3. Scope of Assistance: This issue entails two aspects; one being co- payment requirements, the other being maximums per child. 4. Legal/Privacy Issue: Should Parks and Recreation become involved in sensitive social service information? DISCUSSION As might be anticipated, each community that has developed a policy for recreational registration fee assistance has established guidelines and procedures to address the issues idiosyncratic to their own community. The policies could also be said to reflect the philosophies of community leaders. Cities such as Apple Valley, Burnsville and Lakeville, as is the case with Eagan, have informal practices in place. The perceived need for a formalized policy is beginning to surface south of the river. No two of the established formal policies are the same. The underlying similarities do however provide a basis for discussion of the issues Eagan Parks and Recreation seeks to address. FUNDING: Bloomington, Eden Prairie and St. Louis Park identify city budget funds for their scholarship programs. What essentially happens is that fees are waived. Proscribed pursuit of partial payment of fees, using the school hot lunch scale of income to pre- determine expected levels of payment, and formal application procedures stand out as the philosophical approach of these plans. In practice, it is not clear whether actual transfer of funds occurs or whether reduced levels of revenue combined with activity costs per participant are determinants of the costs of the scholarship program. St. Louis Park considers scholarships to be an expensive program and are willing to "spend as much as it takes". The cities of Maple Grove and Plymouth and to a lesser degree, Apple Valley look to donations from civic organizations to fund scholarship programs. Burnsville has established a relationship with the Rotary for the funding of their playground scholarship plan. Apple Valley also will waive fees if the registration fees of other participants cover program costs. Eligibility: The most informal standards of eligibility are practiced by Apple Valley, Burnsville and Eagan. At this juncture, Eagan's response has been to oral requests. Apple Valley and Burnsville require a written request that explains the circumstances and the amount the individual is comfortable paying. The amount requested is given. All other communities surveyed have developed formal application procedures. Entailed requirements are: forms to fill out, verification of circumstances (Bloomington, Eden Prairie, St. Louis Park), requirement to live in subsidized housing (Plymouth) and/or eligibility is based on the school lunch reduced fee program. With the exception of Bloomington, recreation staff are approving or denying scholarship funding. The Bloomington staff who is responsible for the program is in the Community Education Department. The perception from Bloomington staff was that those who inquire welcome the verification procedure. No other community volunteered that information, however. Scope of Assistance: Co-payment requirements are varied. Communities with informal procedures in place accept what the registrants reveal as to ability to pay. The most frequently mentioned level of co-payment from communities having formal procedures is 50%. However, based on the school lunch formula, the level of co-payment could vary from none to 30% to 65%. (Bloomington). Time payments are accepted. Additionally, communities with formal scholarship programs in place frequently have established ceilings on assistance. Eden Prairie and Maple Grove, for instance set a maximum of $100 per child per year, Plymouth will subsidize one activity per child per quarter. St. Louis Park and Bloomington, on the other hand have not set a cap, though staff did voice concern that requests for assistance usually are directed toward the department's most expensive programs. In all instances, scholarships are available to youth only. Legal/Privacy Issues: An opinion has not been requested from the city attorney regarding the legality of requesting private information from individuals who apply for financial assistance for city recreation programs. Face validity for legality may be surmised from the formal plans that have been established in some cities. 0 04. The major philosophical question is, does the City, the Department of Parks and Recreation in particular, really need to know sensitive income information about individuals in the community. Additionally, can the department ensure that sensitive information remain confidential? One additional aspect merits discussion. Request for financial assistance for recreation program fees have come to staff in a whisper. The circumstances of those requesting scholarships range from single parent to recent lay-off to temporary residents of the Robert B. Lewis house. A distinct edge of embarrassment about having to ask for help is intuitively discerned by staff. Staff's perceived need for a policy regarding recreation fee assistance does not stem from concerns that abuses will occur or that eligibility needs to be narrowly defined. The impetus for establishing a policy is rooted in finite resources and how best to provide an opportunity to participate, for even a little while. RECOMMENDATION: Staff recommends that the Department of Parks and Recreation establish a formal youth recreation fee assistance policy that: . Responds to requests for registration fee assistance that are presented in writing. Said request would briefly explain the circumstances that necessitate assistance. . The written request would identify the recreation program for which registration is desired and the amount of co-payment that can be made. . A maximum of $100 per youth per year, with the additional maximum of $35 per quarter is suggested. . Time payments would be accepted, with the stipulation that payment is completed, at a minimum, two weeks prior to the end of an activity. . Scholarship funding will be sought from civic organizations. . Youth must be residents of the City of Eagan. . In the event that the Department budget must absorb "cost" for a scholarship program, it would be in the form of reduced revenue. FOR COMMISSION ACTION: It is appropriate for the Advisory Commission to recommend the adoption of a policy for recreation fee assistance in scholarship format. Of. SUMMER IN THE PARK FIELD TRIP TOWN CENTRE TRUST FUND ASSISTANCE PROGRAM The Parks and Recreation Department, through a favorable grant form the Town centre Trust Fund, has designated funds to assist youth to more fully participate in the Summer in the Park program. This pilot program is available during the summer of 1990. The funds are earmarked for youth who, without financial assistance, could not attend field trip activities during Summer in the Park. Although the funds are limited, the department hopes to be able to accommodate most requests. Guidelines for participation are: 1. A maximum of $6.50 is available per child. (This amount is based on the one most costly trip, or a combination of two less expensive trips) 2. Parent or guardian is to fill out the appropriate field trip registration form(s) for the child. 3. Write "Town Centre Trust Fund" next to the space that designates the registration fee. 4. Place the registration in an envelope marked Parks and Recreation registration and deliver to the night depository at the Eagan Municipal Center, 3830 Pilot Knob Road. NO REGISTRATIONS WILL BE ACCEPTED AT THE PARK. The Department of Parks and Recreation looks forward to providing this opportunity to Eagan youth. MEMORANDUM TO: ADVISORY PARKS & RECREATION COMMISSION FROM: JON OYANAGI, RECREATION SUPERVISOR DATE: SEPTEMBER 27, 1990 RE: WINTER RECREATION SITES BACKGROUND Eagan Parks and Recreation staffed twelve warming shelter sites during the 1989-90 winter season. Trapp Farm Park shelter building was used for the sliding hill. The skating sites included Goat Hill, Well Site, Sky Hill, Rahn, Ridgecliff, Carnelian, Quarry, Bridle Ridge, lexington, Pilot Knob and Woodhaven. Sites without shelters or staff included Cedar Pond, Highview, Country Home, Bur Oaks, Evergreen and Slater's Acres. During the summer of 1990, construction began on a new water treatment facility next to Well Site Park. While construction proceeds, much of Well Site Park will be used as a staging area and host to a large pile of excavated material. This eliminates the large skating oval used for pleasure skating and the speed skating program. Through the 1988-89 winter season, twenty-four (24) speed skaters were registered with Parks and Recreation. In 1989-90, ten (10) registered participants utilized the speed skating program. Hundreds of pleasure skaters use the large rink at Well Site for fun and exercise. ADDITIONAL BACKGROUND Attached is a map showing the general location of each of the skating sites with shelters (highlighted in yellow) and those without (highlighted in orange). ISSUES Due to concerns regarding the City's budget, this is the time to evaluate the winter season and make decisions concerning operation which will impact the 1990-91 season, as well as future years. I DISCUSSION With the exception of Well Site, it is proposed that all skating and sliding sites remain the same as 1989/90. The exception would involve changing the shelter hours at Lexington, Pilot Knob and Woodhaven. The proposal is to have Lexington open at 6:00 P.M., instead of 4:00 P.M. weekdays and 12 Noon instead of 10:00 A.M. on Saturdays. Woodhaven and Pilot Knob would only be open Friday evenings and weekends, instead of every weekday evening. All three sites would maintain a full holiday vacation week schedule. The reduction in hours at the Class "C" sites would result in twelve (12) fewer hours a week at Lexington for approximately a $360.00 savings over six (6) weeks. The new schedule at Woodhaven and Pilot Knob would result in twenty (20) fewer hours a week for approximately a $1,200.00 savings over six (6) weeks. Even with the reduction, the greatest usage happens during the remaining hours. Another issue to be faced is whether to locate an alternate site(s) to Well Site Park to accommodate the speed skate program and large numbers of pleasure skaters accustomed to using the larger sheet of ice. Well Site Park will be unavailable for the 1990/92 season and possibly for the 1991/92 season as well. With the temporary loss of Well Site Park, there are many options to explore. One option is to do nothing, thereby saving staff, maintenance, utility and equipment costs in providing a temporary site or altering an existing site. Besides the economical benefits this alternative may be less confusing for users once Well Site re-opens. They may understand the temporary nature of the closure and not confuse a temporary site as "new Well Site"! Disadvantages include the possible loss of the speed skating program, the lack of facilities for exercise skating and the elimination of the only sheltered site with pleasure skating only. Staff has brain stormed and explored alternate sites. Below is a list of those options explored and the advantages and disadvantages associated with each: ADVANTAGES DISADVANTAGES RAHN PARK Large area. May require grading (On existing soccer Bandy possible Requires temp. lighting field) School parking possible Requires temp shelter Existing shelter nearby Turf dies Electricity available West side of City - where more rinks exist Far from Well Site zoo ADVANTAGES DISADVANTAGES LEXINGTON/DIFFLEY Large area Access from Diffley (Southwest corner) Great visibility to Seems unsafe public Temp. lighting No worry about turf Temp. shelter Close to Well Site Grading required On east side of City -where need exists Electricity avail. WOODHAVEN PARK Large area Grading may dis- Existing lighting rupt ballfield. Existing shelter Turf dies May revitalize usage West side of City Less visible PILOT KNOB PARK Existing shelter Requires removing Existing lighting west side of hockey rink BRIDLE RIDGE Existing shelter Round, small rink Existing lighting THOMAS LAKE Large lake area Shelter needed Parking Utilities needed Near Well Site Shorter season On east side of City Some risk on lake Use for cross-country Lighting needed ski shelter Rent skis & skates Create skating trails Note: Staff has also considered for the Novice Speed Skating Program, the flooding of the Middle School running track. Mr. James DeLong, Assistant Principal for Dakota Hills is in favor of this idea, as it would provide for winter skating as a physical education program for Middle and Elementary School students. Access is somewhat difficult, and location of a temporary warming house, lighting, restrooms and access for flooding are issues that need further evaluation. After review of these sites it is obvious that some are more viable than others. Staff is investigating the cost of temporary lighting. A current quote is $722.00 per month for the rental of a generator/portable telescoping unit with four lamps. This features a fuel efficient, "whisper quiet" generator. A two-lamp standard would rent for $620.00 per Of month. Trailer rental for use as a warming shelter ranges in price from $115.00 per month for a 160 square foot unit to $220.00 per month for a 320 square foot unit and $390.00 for a 504 square foot trailer. Set-up and take-down of the trailers may range from $390.00 to $480.00. Speed skating may fit onto an existing site, an expanded existing site, a new site or possibly at a location in a neighboring community. Cities "south of the river" have frequently combined resources to offer programs to residents of the entire area including Eagan, Burnsville, Rosemount, Apple Valley, Farmington, Lakeville and Savage. Perhaps one of these cities has an existing rink suited for a speed skating program. Staff will investigate this option at an October 11th meeting. Staff recommends the Thomas Lake site as a temporary location for the large pleasure skating rink. It's proximity to Well Site Park will allow for a smooth transition for past users and a smooth transition when the rink returns to Well Site. Due to the uncertainty of knowing when the lake will freeze adequately, the season would be shorter. Costs would be incurred for electricity hook-ups, unless generators are used. Temporary lighting, trailer rental, maintenance and staffing the site would be the other costs involved. Pleasure skating does not require bright lighting and therefore an elaborate lighting scheme is not necessary. This site offers unique opportunities for a large rink, skating trails, possibly a trail around the island, a shelter for cross country skiers and the possibility of renting ski equipment and skates. The recommendation for speed skating would be to investigate the feasibility of expanding the rink at Woodhaven to accommodate a 200 meter oval. If this is determined to be impractical, a large pleasure skating rink at an existing site could be used for practice. A third option would be to use a suitable rink in a nearby City and offer the speed skating program area-wide. FOR COMMISSION ACTION The Commission should decide, due to budget concerns, whether or not to recommend that the hours be adjusted to fit the level of usage while still providing adequate time to skate. Woodhaven park would keep hours similar to 1989/90 should the speed skate oval materialize at that site. Secondly, the Commission recommend direction for staff in regards to the temporary loss of Well Site Park ice skating oval. Can the need for a popular, large sheet of ice be diverted to existing rinks temporarily, or should a temporary site be developed, and if so, where? KV/bls 40, ICE SKATING SITES LEXINGTON L••• O•t Ilw~ Q as ~O`• PILOT KNOB QUARRY i 11••a•• o••u• 11•• SKY HILL i Ic w••om ft••r WOODHAEN BRIDLE RIDGE • CARNELIAN j •o OMII•~ M•1 W 7 O s RAHN GOAT HILT- I • 30 2 "It hose RIDGECLIFF 41. IMPROVEMENT CONTRACT SUMMARY FAGAN PARKS AND RECREATION SEPTEMBER 27, 1990 Contract Number Description Park Contractor Contract Amount Total Value Completed % Complete 89-12 Tennis Courts, Hard Courts Northview Athletic Park Finley Bro.Enterprises $311,744.34 $300,739.41 96% Color Coating, Softball Bur Oaks Park 5801 Baker Road (4% retainage) Fields Fencing & Turf Highview Park Minnetonka, MN 55345 Establishment Lexington Park Country Home Park Contact: Ray Finley Ohmann Park Phone: 938-7383 Slater Acres Park 89-17 Parking lot, Access Road Northview Athletic Park Alexander Construction $297,886.43 $291,440.58 98% Storm Sewer, Trailways 9050 Jefferson Trail and Turf Establishment Inver Grove Hgts., MN 55077 Contact: Lee Alexander Phone: 688-2755 89-19 Parking Lot and Thomas Lake Park Corrigan Electric Company $23,932.00 $23,932.00 100% Pedestrian Lighting Ohmann Park 3065 145th St. West (Finaled) Rosemount, MN 55068 Contact: Don Corrigan Phone: 423-1131 89-20 Hockey Rink/Free Skate Bridle Ridge Park C. S. I. Electric $37,000.00 $35,150.00 95% Athletic Lighting 5241 West Broadway (5% retainage) Minneapolis, MN 55429 Contact: Mike Pepek Phone: 533-3344 Page 1 of 2 89-23 Bituminous Trails Thomas Lake Park Barber Construction Co.,Inc. $91,338.40 $92,871.22 101% Trapp Farm Park P. O. Box 5324 (Finaled) Quarry Park Hopkins, MN 55343 South Oaks Park Rahn Park Contact: Jim Barber Phone: 938-9607 90-1 Grading, Trails, Parking Carlson Lake Park Bituminous Roadways, Inc. $262,764.25 S92,496.94 35% Utilities, Hardcourts and Wescott Station Park 11201 Rich Valley Blvd. Turf Establishment Bridle Ridge Park Inver Grove Heights, MN 55077 Coventry Pass Park Woodhaven Park Contact: Palmer Peterson Phone: 457-3797 90-2 Park Building Construction Northview Athletic Park W. H. Cates $242,743.40 $155,384.60 64% Bridle Ridge Prk 300 Hwy. #55 Ohmann Park Hamel, MN 55340 Contact: Jeff Cates Phone: 478-6050 89-X Grading and Turf Coventry Pass Park Enebak Construction Not applicable Not applicable 100% (private) Establishment P. O. 458 (Finaled) Northfield, MN 55057 (Coventry Pass Addition Development Agreement Contact: Roger Odegard Parkland Dedication) Phone: 333-1307 90-E Grading, Trails, Parking Willmus Park Loeffel Engstrand Not applicable Not applicable 50% (private) Lots, Utilities, Hardcourts P. S. A. #28 1040 S. 6th Street Backstop & Turf Establishment Hopkins, MN 55343 (Oak Ridge School- Contact: Roger Coffman I.S.D. #196, and City cooperative development) Phone 935-0141 Page 2 of 2 MEMORANDUM TO: ADVISORY PARKS AND RECREATION COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS & RECREATION DATE: SEPTEMBER 27, 1990 RE: BLACKHAWK COMMUNITY PARK ISSUE: The issue before the Advisory Parks and Recreation Commission is the development program and priorities for Blackhawk Community Park and the time line for the development of that park, given the current constraints and opportunities presented. BACKGROUND: There is a significant amount of background information regarding Blackhawk Community Park, which the Commission should be aware of as it deals with the planning for the development. In an effort to condense the information, staff is providing you with information that is significant to the current issue as follows: 1. Background information as presented to the City Council earlier this year in a workshop session. This was entitled "Blackhawk Park History". (Attached) 2. The Department of Parks and Recreation previously received an approved development grant for Blackhawk Park from LAWCON/LCMR in the amount of $144,200. This grant is due to expire on December 31, 1991. The application for funding was originally submitted in May, 1987, based on a concept plan the City submitted with the final grant application dated October 19, 1987. That concept plan is attached. In order for the City to receive the funding mentioned, the City will need to have completion of the Blackhawk construction contract by the end of 1991. 3. This item concerns the Eagan Lions Club. Approximately two years ago, the Eagan Lions Club approached the City and indicated a willingness to help fund the construction of a shelter building for the park in Blackhawk Park, with a donation in the amount of $50,000. Over the past few months, that amount has grown to be in excess of $100,000. Recent changes in the charitable gambling law now requires that the Lions Club expend those dollars prior to May 31, 1991, or face severe tax penalties. 45. The Lions Club has previously expressed the desire for the building to be designed to allow for possible July 4th, activities. Several months ago a request was made suggesting possible overnight camping facilities in conjunction with the building for Boy Scout/Girl Scouts. Since they will be faced with certain penalties, the Eagan Lions Club is interested in resolving the issue of the Blackhawk Park shelter building. If it is not to be built this year, they wish to explore other funding opportunities so as not to incur penalties. 4. The issue regarding the south road access, which requires the acquisition of property from Leo Murphy, appears to be near resolution. A draft agreement has been prepared, and the property from the Minnesota Department of Transportation (excess road right-of-way) has been attained by the City. Returning a portion of this road right-of-way to Mr. Murphy is part of the agreement for City acquisition of the parks road. Therefore, pending final review by Mr. Murphy, it appears as if the south access issue is soon to be resolved and park planning can then proceed with some confidence. 5. Finally, Commission members might recall that immediate neighbors of the park were concerned about possible park development plans. There was a previous letter addressed to the Advisory Commission in opposition to the park development, including the issue of a parking lot and a building within the park. COUNCIL DIRECTION: At a spring meeting with the City Council, staff provided background information and an update pertaining to the acquisition of the Leo Murphy property. During that discussion, the Council suggested that the appropriate methodology would be for the Commission and staff to develop goals and objectives for the park's design program. 16. PROPOSAL TIME LINE: Assuming the Commission can complete its design objectives/programming during the month, staff believes the following time line for design/development and completion of construction documents can proceed as follows: October 4th Commission Meeting November 26-30 An evening meeting for community input into park design. January 21-25 Draft development plan presented to public for comment. February 7th Presentation to Advisory Parks and Recreation Commission - Public hearing on park plan. March 5th Plan and recommendation of Commission presented to City Council. Council approval of plan with recommendations. April 16th Council approval to go out for bids. May 21st Council awards construction contract. Not all of the time line critical dates meeting are reflected and there will be a need for additional meetings between staff and Commission and Council/staff pertaining to the development program. These dates will be fitted into the structural time line in order to have the project's construction documents approved by May 21. FOR COMMISSION ACTION: It would be appropriate for the Advisory Commission to review with staff the information available pertaining to the park and to develop design objectives. Staff has begun to develop design/program objectives, but a joint effort would be more effective. Staff suggests that the Commission spend some time on Thursday evening to generally shape some broad perimeters for design development and that if necessary, a separate workshop meeting be established for refinement of plans by the Commission. It is understood that the public input session planned in November will help to shape the park design objectives. KV/bls Attachment ¢ BLACKHAWK PARK HISTORY In May of 1973, the Eagan Park Development Guide was completed, the second such planning document for the Eagan Parks System. That park development guide identified Blackhawk Park as one of several community parks that the City needed to acquire land to meet future needs of the community. Defined standards established for the park system envisioned that community parks would have a service area of three to six neighborhoods, with an average site size of fifty (50) acres. Design standards also indicated that desired on-site facilities for these community parks would include play apparatus, a ballfield, tennis courts, hard surface play area, an open area for field games, picnic area, water supply, large parking area, sledding slope and shelters that included toilets. The first land acquisition for Blackhawk Park was made with funding assistance from a HUD grant from the Federal Government and the 1973 Park Bond for purchasing of nearly forty (40) acres. In the mid-to-late 1970's, Dunn & Curry Real Estate Management, Inc., proposed the "B]ackhawk Park North" and "Blackhawk Park South, PUD's." These PUD Agreements identified (approximately) a 200 foot set back from the water's edge of Blackhawk Lake to be dedicated for parks purposes. This future dedication was to provide approximately twelve (12) acres of lake and shoreline for the park. 1982 After an intensive review for access points to the park, as a result of a proposed development in 1982, the Advisory Commission recognized the importance of additional land acquisition beyond that which was committed in the Blackhawk PUD. In 1984, the Commission authorized an application to seek financial assistance from LAWCON/LCMR Funding in order to acquire additional property for the park. Although the grant was highly ranked, funding levels from the grant program did not extend deep enough to provide sufficient funds for additional acquisition, and in late 1985, the City learned from LAWCON/LCMR, its request was turned down. The Advisory Commission, cognizant of the need, and committed to the acquisition proposal, approached the City Council in November, 1985, and requested that the City utilize the Park Site Fund, to acquire additional property from the Blackhawk PUD and a land parcel from Cathy Waldron. The Waldron parcel was on the north side of Blackhawk Lake. In December, 1986, the City closed on the Waldron parcel and in the spring of 1987, acquired approximately twenty-seven (27) acres through parkland dedication and purchase from the Blackhawk PUD owners. The additional acreage was acquired for approximately $300,000. They were vital acres to the park and its future by ensuring preservation of a significant amount of shoreline and wooded area adjacent to the lake. Zoned for R-4 development, intensive residential development of this type would have essentially destroyed much of the character of the area. 7 7? BLACKHAWK PARK HISTORY PAGE TWO OTHER ACQUISITIONS Other acquisitions should also be recognized in the composition of what now has become Blackhawk Park. In November of 1986, the City received the deed for Outlot B of Blackhawk Lake Addition, which was roughly 4/10th's of an acre. This parcel was significant because it captured additional shoreline and would serve as a buffer from the planned single family homes. Pedestrian access to the park from the north was assured when the City negotiated a trail access with the combined plats of Blackhawk Ridge and Blackhawk Glen, 3rd Addition. This trail and trail access would traverse through the Waldron parcel acquired earlier, and with a bridge crossing over the narrow of the lake, would provide a connection to Blackhawk Park for residents on the north. This would additionally ensure that a trail around the east end of the lake could be completed. In 1988, the City acquired Outlot B from the Blackhawk Ponds Addition to the south, this. is to serve as the south access point to the park. Still under negotiation, is identified additional property from Leo Murphy which will complete the south access to Blackhawk Park. In March, of 1989, the Minnesota Department of Transportation provided a reconveyance of approximately four and a half (4-1/2) acres of I-35E right-of-way. This property was attained through the combined efforts of the City of Eagan Engineering Department, Mentor Development, (the developer of B]ackhawk Ponds), and the Department of Parks and Recreation. The Parks and Recreation Department received this property with the understanding that it would be preserved for parks usage. Today, some fifteen years after the initial acquisition for Blackhawk Park began, the park encompasses some seventy-two (72) acres of diverse habitat. SO' etc- MAW_ Sllwr B°n ftd - - - ; .j I r+s P1E'i~ &ZEA99-- 47,*000000000 000 00° ' 1k4rL . °°0000, r-,_ PLAY I ~B o 0 ? 1 age, Tw, IMF r pp L-~ roMieMa •w. ( ( `?\"L ~^J J~ j 11 } 1 / / _i ` ( S i Mill 1111 2W 40117 ~orth ~l r~ Deerwo Dnve B A W K L PARK 07 ~sttxnl f 1` M e1PA% LAN I•..~...~c ccit~Y s_W ISTYI- y fir'. ~~A56'. y~•ay~.a,` 4~ Ali l'~OL ',Ilo~~`Yo DEPARTMENT HAPPENINGS SEPTEMBER 1990 1. Staff has met with the Eagan Hockey Association outdoor ice coordinator. Practice ice time for the Association's 19 teams has been assigned. Practices will occur at Rahn, Sky Hill, Goat Hill, Bridle Ridge and Quarry. A total of 44 hours per week was assigned. Only one rink at a facility will be used for team practice, freeing the second hockey rink for neighborhood use. Should additional practice time be required, staff looks to Pilot Knob or Woodhaven as neighborhood use is low. Eagan hockey has two fewer teams than last year at this juncture. This runs counter to the expectation of increase. Staff looks forward to meeting with hockey coaches in October to review maintenance standards, seasonal attendant's responsibilities, channels of communication, and the like. 2. Staff looks forward to a senior citizen's trip to the new Target Center to see the Moscow Circus. Staff are as eager to see the center as the circus! 3. School District 196 Youth Connection Council has several new enthusiastic youth representatives. A recent adventure at Wilder Forest was held for team building. Department staff continue to serve on the Council to be alert to what youth are all about today. 4. Staff has renewed the effort to contact student Councils at the High Schools regarding student representation on the recreation sub-committee. It is anticipated that this will all come together in October in preparation for winter program brainstorming. 5. Eagan High School will host the sub-region girls tennis tournament at Northview Athletic the week of October 8. This has been an interesting tennis season. Over 90 youth were out for the sport; practices happen in shifts. 6. Eagan Athletic Association, grades 5 & 6 football, have played some contests at Goat Hill Park. Parents and coaches report favorably about the facility. 7. A National Youth Sport Coaches Clinic will be held on October 10 for basketball. The EAA reports 540 youth signed up for the in-house program. This will translate to 72 teams. Travel basketball reports 100 youth signed up; approximately 10 teams will be formed. The Department's volleyball and basketball programs are limited in size, based on the hours of gym space available after 8:00 P.M. Wednesday remains the day on which department activities can have an earlier start. Sul, 8. The Eagan Stagedoor Performers plan to audition for their next production beginning October 14. Babes in ToXand will be presented at Dakota Hills Middle School on December 6, 7 and 8. The previously announced play-story theatre - was dropped; serious reading of the script found rather violent and stereotypical fairy tales. Babes is wholesome fun. 9. Jim McGuffee and Rich Pelletier are now attending Management Academy sessions. These training seminars are held once a month, are conducted by Inver Hills Community College, and the result of south suburban communities and Dakota County Government working together to provide training opportunities and meeting the needs of public employees. 10. At the recent meeting of the Ice Arena task force, the Director of Parks and Recreation presented information on the City's Facility Standards. It was noted that there were 326 teams playing softball/baseball (including EAA and Adult Softball leagues. This did not include the church leagues, etc.) in Eagan this past summer. 11. There are now forty-four "backstops" available for play. This includes all City fields and school fields available for use. This equates to approximately 7-1/2 teams per field! 12. Work on utilities at the Fairway Hills Addition has begun. This work will include the utility connection to Ohmann Park which is scheduled to open next year. 13. The department has received a call from neighbors in the Wescott Station Park area. This concerns rumors that work on the park was stopped due to lead content in the soils from Gopher Smelting. Work on Wescott did stop temporarily, but only because the construction company had things to complete at the other six parks in the contract. They have since resumed work at Wescott Station Park. 14. Fall programs are underway. The Tiny Tots registrations for Fall were not as high as anticipated. Eight sections were offered, but only six are being held. However, the number of registrants are about the same as Fall 1989. 15. Imagine That, Games Kids Play and Fitness and Fun registrations are steady. All sections, except one Fitness & Fun class are full. 16. Adult Volleyball games began the week of September 17. Four Women's teams play on Tuesday nights, eight Co-Ed Recreational teams and eight Co-Ed Officiated teams play on Thursday nights, eight Co-Ed Officiated and twenty-eight Co-Ed Recreational teams play on Friday nights. A total of fifty-six teams play at Dakota Hills, Thomas Lake, Deerwood and Woodland Schools. 17. Fall softball completed its season September 25, eight Co-Rec, four Women's and thirty-six Men's teams participated. 4 41 18. Eight adult touch football teams are in their third week of play. Games are played at Goat Hill Park Wednesday evenings. 19. Basketball registration begins in October for three-man and five-man leagues. The three-man league will play all of their games in local elementary school gyms. The five man leagues will play at Dakota Hills Middle School. The season begins in early November and ends in March. 20. The Star Gazing evening was rained out on September 18 and clouded out on September 20. We will try again next spring. Over sixty people were planning to attend this event. 21. Fifty people enjoyed the Wolf Talk at the lecture area in Thomas Lake Park. Patty Mueller, representing the International Wolf Center, did a great job of informing, educating and entertaining. 22. The Eagan Walking Club is getting organized more formally after a September 13 meeting. They hope to plan a quarterly event involving the distribution of awards for miles walked, a group walk and social activity afterwards. They also want to use the club as a resource for finding walking partners, learning of indoor walking areas and for helping them stay motivated. 23. The Eagan Bicycling Club is also getting more organized after their September 13th meeting. They plan to do two Fall group rides, with a picnic to follow. In the future, they hope to pursue day and overnight trips, clinics and workshops and even being a unit in the Fourth of July Parade. The first Fall ride is Saturday, October 6, at 10:00 A.M. at Trapp Farm Park. The second will be October 20, at Thomas Lake Park. 24. The 1990 Bituminous Maintenance Program was completed in early September, with the sweeping of affected parking lots and trails. Arrangement have been made for striping of the newly seal-coated parking lots with work slated to occur within the next two weeks. 25. Park Maintenance workers, Scott Eppen and Gary Skogstad, have continued their work on construction of the EAA storage building at Northview Park. At this point they have completed framing of the building, installation of the roof and cedar shingles, cupola and exterior siding. The remaining work includes the construction of an irrigation enclosure on the north side of the building, installation of doors and louver panels. A local contractor has been hired to perform the concrete work on the building's eight exterior pillars. ss 26. The installation of five exercise stations adjacent to Rahn Elementary School was completed by maintenance workers, Steve Hadden and Don Buecksler in early September. Funds for the exercise course were made possible through a cooperative arrangement with Independent School District 191. The course lies in proximity to the Rahn Park soccer field and is complimented with illustrative signs depicting the exercises to be done at each station. 27. Approximately 200' of 8" diameter storm sewer pipe was installed along the south side of the softball complex at Northview Park. This pipe serves to connect the drainage area around the existing shelter/concession building with storm sewer pond JP- 34. This work was prepared by park maintenance worker Steve Taylor, along with seasonal employee Dave Succio. 28. Final clean-up work was done on Field #5 at Northview Park following construction of the underground irrigation system. Final top dressing of the trenches and seeding will be conducted this Fall. 29. Work began on the construction of two concrete block dug-outs at the Goat Hill Major League field. This project is expected to enhance the usability and function of the facility for scheduled play. 30. Implementation of the Fall turf maintenance program got into full swing during the month of September. Among the major undertakings were the aerification of 22 soccer ballfields and park sites, broadleaf weed spraying and fertilization at all parks and public building areas. Over seeding, sodding and top dressing is scheduled to be conducted on selected sites beginning in late September. Mowing also continued through the month, but began to slow as cooler evening temperatures arrived. 31. On September 13, the Parks & Recreation Department, in conjunction with the Minnesota Recreation & Park sponsored a "This Old Park Day" at Rahn Park. The focus of the program was on enhancing the awareness of park personnel to liabilities and safety hazards within public recreation areas. More than sixty participants - mostly maintenance field personnel - from eleven communities participated in the program. This included an exercise of looking for hazards in the park, a group discussion of problems and appropriate responses, followed by a presentation by North Star Risk on the potential cost of liabilities to leisure service agencies. 32. Dakota, Inc., contract agency for building maintenance, completed its semi-annual "top to bottom" cleaning of all shelter buildings in the month of September. In addition, the employees performed a Fall policing of litter in all park areas. Routine maintenance programs continued into the month of September. These included line stripping on soccer fields, refuse maintenance, tennis, hardcourt and playground inspections and maintenance services to the adult softball program at Northview Park. 33. Reservations of Trapp Farm and Thomas Lake Parks also continued to be heavy on week-ends through the month of September. Judging from the number of reservations that we received, it appears that October will also be a busy month at these facilities. 34. The Dakota Restitution Program continued to assist the Parks & Recreation Department in the month of September. This included the Summer Youth Program which stained the hockey rinks at Quarry Park and two adult restitution workers, which assisted in other staining and painting projects at Rahn Park and City Hall. 35. The Forestry Division placed a major emphasis in September on the performance of a thorough pruning program for park trees and shrubs. Staff also took advantage of the Fall weather to move several dozen pine trees from the Patrick Eagan Nursery into City parks including Sky Hill, Ridgecliff, Northview and Ohmann Parks. In late September, the Forestry Department assisted the Eagan Garden Club with the establishment of perennial flower beds at the County Library on Wescott Road. The City will be recognizing the many contributions of the Garden Club by erecting a sign at this location. ~~r SUBJECT: PRELIMINARY PLAT APPLICANT: PHILLIP & VALERIE SELLER LOCATION: NE._ CORNER.,OFV SKYLINE DRIVE & SKYLINE ROAD (LOT 12, TREFFi:F ACRES) EXISTING ZONING: R-1 (SINGLE FAMILY RESIDENTIAL) DATE OF PUBLIC HEARING: SEPTEMBER 25, 1990 -DATE OF REPORT: SEPTEMBER..19,.1990 COMPILED BY: COMMUNITY DEVELOPMENT DEPARTMENT APPLICATION SUMMARY: An application has been submitted requested a Preliminary Plat consisting of a four lot subdivision of approximately 2.6 acres. The site is located north and east from the Prettyman Heights'' Addition. BACKGROUND: This 2,6 acre parcel is part of the. Treffle Acres Addition. The: proposed Single Family Residential development is consistent with the existing zoning, as well as the Land Use Guide Plan which calls for D-1 Single Family with a density of 0- 3 units per acre. EXISTING CONDITIONS: The, site in question,, currently has only the, house of the applicant's located, in-the southwest portion of .the site which-will be on Lot 2 of the subdivision. The rest' of the site is~ in a natural state with a rolling topography- and a few trees scattered throughout. SITE PLAN. The site is served by both Skyline Road on the south and Skyline Drive on the west. The lots vary in size from 22,800 sq. ft. to 34,200 sq. ft. The average lot size is 28,848 sq. ft. and the minimum lot width and. frontage is 90 ft. The density of the project is-1.5 lots per acre. GRADING/DRAINAGE/EROSION CONTROL: The preliminary grading plan, proposes a minimal amount of grading to provide house pads for the three buildable lots. The maximum fill is proposed to be 7' and the maximum cut is 2'. The drainage from the lots in the front yards is proposed to go to the street and the drainage in the backyard area of the lots is proposed to drain northwesterly, as it currently does. Before any grading of.the lots is to occur, silt fencing shall be placed, to control erosion along the backyards. Also, the development will be responsible for preparing an erosion control plan to be submitted to the City for review and approval and the developer will be responsible for installing and maintaining erosion control measures in accordance with the City's Erosion/Sediment Control Manual Standards. WATER OUALITY: The proposed development is located in the upstream end of Subdistrict H-5 in District H as shown in the City's Storm Water Management Plan. The Minnesota River is the direct and final outlet for this district. The development is subject to a cash dedication in accordance with the City's Comprehensive Water Quality Management Plan based on areas identified on the Final Plat/Development Plan. The cash dedication is estimated at $1,588, but subject to revision. UTILITIES: Sanitary sewer service for the single family residential lots is readily available from an existing 8" sanitary sewer on Skyline Road. Adequate services have been provided to the proposed lots from City Project #543R and from the Prettyman Heights development to the west. Water main service is also readily available to serve the proposed lots from the existing 6" water main along Skyline Road. Individual water services have also been provided to each lot. The water system in this area is in the intermediate level pressure zone Therefore, houses with' first floor elevations at 875 and lower will require pressure reducing valves. Adequate. hydrants have been provided around the' site to meet minimum'fire protection requirements. All existing wells and septic systems on this site shall be' plugged and abandoned according to the Department of Health and City requirements. All lots will be required to connect to City sewer and water. STREETS/ACCESS/CIRCULATION: Street access has been provided to this development with the upgrading of Skyline Road to a 34' wide street with concrete curb and gutter under City Project #543R. Traffic circulation can now travel toPilot Knob Road to the east or to Trunk Highway #13 to the west. The driveway for Lot 2 shall be reconstructed to shift the driveway so it is completely on Lot 2. EASEMENTS/RIGHT-OF-WAY/PERMITS: Sufficient drainage and utility easements shall be dedicated along the proposed lot lines. `<,Skyline Road along the west and south side of the proposed development currently has 60' of. right-of-way which is adequate for the 32' wide' street. r,t 4. This development shall be responsible for ensuring that all regulatory agency permits are, acquired prior: - `to -,"f inal plat approval. FINANCIAL. OBLIGATION - W LE ADDITION Based upon,' the study of the financial obligations collected in the past and the uses proposed for the property, the following charges are proposed. The. charges are computed using the City's existing fee schedule and connections proposed to be made to the city's utility system based on the submitted plans. Improvement Project Use Rate Quantity Amount San. Sewer Trunk 10 S.F. $690/Lot 3'Lots $2,070 Water Trunk 14 S.F. $695/Lot 3 Lots 2,085 TOTAL $4,155 NOTE: This parcel has a pending assessment of $37,868 related to Project 543, Sibley. Hills Drive and Skyline Road,. street and utility improvements. HELLER ADDITION CONDITIONS: L These standard conditions of plat approval as adopted by Council action on July 10, 1990 shall be complied with: Al, 131, 132, B3, C2, El, Fl, G1 and H1 2. The development is subject to a cash dedication fee in accordance with the City's Comprehensive Water Quality Management Plan. STANDARD CONDITIONS OF PLAT APPROVAL A. Financial Obligations 1. This...development:shall. accept'its'additional financial obligations,--as defined in':"the .-,staff's" report in accordance with the'-final-plat dimensions and the rates in effect at the time of final plat approval. B. Easements -.and .Rights-of-Wav= 1. This., development- shall dedicate 10' `;.drainage, an dwAutility Easements centered, over all common lot lines and adjacent to private property or, public right-of-way..,, 2. This development shall dedicate, provide, or"financially guarantee the acquisition costsof add'itioial'drainage, ponding, and utility easements as required by.. the alignment, depth, and storage capacity of ally"`..required public utilities and streets located beyorid:4 the .,boundaries: of- this' plat 'or. ,outside-of dedicated "public right-of-way as, necessary to service this development or accommodate it:` 3. This development shall dedicate•all public;:right-of-way and temporary slope easements for` ultimate development of adjacent roadways as: required •by theappropriate jurisdictional :agency., 4. This development shall dedicate adequate. drainage.and ponding. easements to incorporate.•t'heb re.quired,..h g i swater elevation necessitated by City storm water storage volume requirements. C. Plans and, Specifications 1. All public streets and utilities.. necessary to provide service to this development shall be designed-by a registered professional engineer in accordance with City codes, engineering standards, guidel:ines''and policies. 2. A detailed grading, drainage, erosion, and sediment control plan must be prepared in accordance with current City standards prior to final,plat approval. 3 . This development shall insure that all . temporary dead end public streets shall'have a cul-de-sac constructed in accordance with City engineering standards. STANDARD CONDITIONS OF PLAT APPROVAL PAGE TWO 4. A detailed landscape plan shall be submitted on the proposed grading plan. The financial guarantee shall be includedin the Development Contract and not be released until one year after the date of installation. 5. All internal public and private streets shall be constructed within the required right-of-way in accordance with City Code and engineering standards. D. Public Improvements 1. If any public improvements are to be installed under a City contract, the appropriate project must be approved at a formal public hearing by Council action prior to final plat approval. E. Permits 1. This development shall be responsible for the acquisition of all regulatory agency permits in the time frame required by the affected agency. F. Parks and Trails Dedication 1. This development shall fulfill its parks dedication requirements as recommended by the Advisory Parks and Recreation Commission and approved by council action. G. Water Quality Dedication 1. This development shall be responsible for providing a cash dedication in addition to/in lieu of ponding requirements in accordance with the criteria identified in the City's Water Quality Management Plan. H. Other 1. All standard platting and zoning conditions shall be adhered to unless specifically granted. a variance by Council action. Advisory Planning Commission City Council Approved: August 25, 1987 September 15, 1987 Revised: July 10, 1990 plataprv.con LTS #2 < o ° X01 / ;/LOST SPUR / i0 NW COUHSRr NE "'O I• NW CLUB, p Co"ORMt R W D ~O WW CENTER CURVE Dr Q AVA HiGHV/EW coo It/ PARK I.. AVE E < y/u SW SKYLINE RD S aG r nN ECC S PH CI WYL TR. 014, 4"?K I LA. Q~ n LONE 1 o MYLME AK `r RD C. RA N. 261 c ~er"~v P p a 4 6 3< QVJW R \~y W / PNW RED CEDAR RQ TA RVIEW nRQ :q fOUq OA.cS' g A 1\'L. a \ \.'9~F des T • . 410m: .VIEF 'MHM ` :ACRES TAY ic ~ y 1 JJ1 tale TREFF ACRES i'\~ SUM, 2£NNDEh A.- f1~ Tf _wiz LJ , P7, -J 1 i - _ _ MENDOTA _ 1 >R •Av+ CLUB! . /F LAKE 1 - / 61AMOC PJAW l€agd It ~ I ii; F~R4 Q I IrI II r- $'SER (lm III m 1 10 i.=II I<I SKYLINE ORIVE - aae i T----- I l~ I I rra, ~ ~ r , ~ 4 ~~lrl lyj = z r .g og I psi gtrg ° S~ k \ f ~ `III ~s Na• r 2'w~ m9 mR O = ISp w g o Q A. 0 15 RE." rrI o s 9 222; i rr", Y I R p° I C z 1 lam. ~ e sa" ~ a ~r. s .N m I •I y f .4 n (06, f_ - PRELIMINARY PLAT SITE PLAN GRADING,DRAINAGE & EROSION CONTROL PLAN I II A °N,.;Ilf;~; HEELER ADDITION SATHRE-BERGOUIST. INC. -SOOT, 110*0 1 w 1,11A, wN. 11101 • 111-1100 PHIL & VALERIE HELLER EGGG,. w~,RESOT° J I I e I ° Will 3-`•+; . JIM! ~1!ff FINANCIAL OBLIGATION jiF7 ;e~ I I I I~e I I 11 ~1 '~+Y Ilsl I I Ii>; Iw II pwp In I I I ! ' I SKYLNE DRIVE /I. I I i A I! \ I r f \ \ I+ SANITARY SEWER TRUNK 3 LOTS WATER TRUNK nI c- rn n1 c C PRELIMINARY PLAT SITE PLAN GRADING.DRAINAGE & EROSION CONTROL PLAN I i HELLER ADDITION • SATHRE • BERGOUIST. INC. t • Pj: JI £ : r l hn s~..~...rnr».. r • w •ew . ...-saoo PHIL & VALERIE HELLER i 4IM I i . r•a•+ M+.[an.• SUBJECT: WAIVER OF PLAT, REZONING APPLICANT: CITY OF EAGAN LOCATION: SE 1/4 SECTION 22 EXISTING ZONING: AG (AGRICULTURAL) DATE OF PUBLIC HEARING: SEPTEMBER 25, 1990 DATE OF REPORT: SEPTEMBER 20, 1990 COMPILED BY: COMMUNITY DEVELOPMENT DEPARTMENT APPLICATION SUMMARY: An application is being processed by the City of Eagan to split the tax parcel of an approximately four acre Agriculturally-zoned parcel located along the east side of Lexington Avenue, just south of Advent Methodist Church.; The City acquired the property from -Lillian McCarthy and during the process, it was, agreed upon that she would be provided with life estate allowing her to stay in the home., She would be responsible for the maintenance of the property and the taxes. To split the tax parcel, the Waiver of Plat process is necessary. Rezoning to a Public Facilities district should be acted on as soon as possible since the City owns the entire property. The Comprehensive Plan designates the area..D-1 Single Family (0-3 units per acre). Therefore an Amendment x6 that plan will be necessary and staff will prepare the legal notices so the public hearing can be held before the Advisory Planning Commission in October. If approved,' the Waiver of. Plat shall be ' subject to recording with the County within, 60 days of Council action. FINANCIAL OBLIGATION - WAIVER OF PLAT 10-02200-010-02 Based upon the study of the financial obligations collected in the past and the uses proposed for the property, the following charges are proposed. The charges are computed using the City's existing fee schedule and connections proposed to be made to the City's utility system based on the submitted plans. Improvement Project Use Rate Quantity Amount None $0 'V llw ER cI L WINDO REST Avc srvltw ~`re r7l N N + o L wEST v b . r~~ KNOLL t > t~ C` f S1oN NLL -CDIt T ONDE O LORD NI RD BE pRr PA ry M LOCATION s °pco ARK oATR/ EA6AN c O c ~ ` t PARK = ~ . 9 \A 14 v A y V 2 j DIFFLET D ~TRCK J1r. x RD J ~ ,1 j T L KE Jp N E IxE~g~N W oz LEK PT ftwT. A HALL P -ir k, ~ 'ab 1, L ~ ~I v9+ltj ~h R-1 P PQ 1~IlifN!(~11'1 ~soV[hl.t NORnryKw a ~T it HN1 Ipl~ll a, f-C~, -..1. 1•n Hr P P"( ~•'I K/ ..I EArFGAN ZONING f#e~ PARK PF SCNOOL R-1 P:H A f R R-2 ACAN tfR IM(A It ~4i1L~• lMI jld' '.e NSNA i ri~i.t"LC ' A MAAD la ADO -77 D-II ,T x ' _ t , MILO. D I D-1 D-1 P N5 ESP D-1 GUIDE PLAN i 'f11~ E D-1 CPD D y M ,~_Y P p' IG 41 1 ' ~ ,fit m{ H • •«xN.. p•..~ ly , t 1 ~ 1 u r. 14 ai r - -tit' ^t NORTsWIN FIM ROAD 1, z I ~~a o I tip.. ole H ••tt is oil-To PAT ICK I 1 S ''err 7 I City of lopm ew-f• -Tm ,we-* a`^ j,ttTt a i a ITY Of j` w Comm JOY CF 'MICH r 11 ` .~ADOITON ° 1 . y, J a~ t ~ 1i~ :y 4 r . City of logo. 4• of"o PARK a I EAOkN EVANGELICAL rb~< flat I 4t o I o.o' COVENANT CHURCH ,i+, sCHMIDT , EXHIBIT A SLac-K _ i26 73 3 O ; 6 4 m q M a S O ^ o 'per 65' 9~y'jE - $ z 53 z 7 CD ~p ~ 1o Z i bl \ 59 8b \ S 89°55 IOW 470 60 - - - - - - - - 400 010-02 _~~"?or122 Drown By: to Drowing Title Date* QQi FIGURE N0. MEMO TO: EAGAN ADVISORY PARKS AND RECREATION COMMISSION FROM: JOHN K. VONDELINDE, SUPERINTENDENT OF PARKS DATE: OCTOBER 3, 1990 SUBJECT: PRIVATE ENCROACHMENT INTO CARLSON LAKE PARK BACKGROUND In March of 1990, the Eagan Parks and Recreation Department contracted with Orr, Shelen, Mayaron and Associates, Inc. to perform a boundary survey of Carlson Lake Park. The purpose of the survey was to determine the exact park boundary configuration in preparation of a park site master plan. As a result of that survey, it was discovered that a portion of bituminous driveway, serving a private residence at 1345 Cosmos Lane, was encroaching approximately seven feet into Carlson Lake Park. A copy of the survey depicting the driveway location is shown on the attached "Exhibit All. In the interest of confirming the accuracy of the survey, a copy of the official plat from the county recorders office, was obtained for comparison purposes. The survey was found to fully conform with the legal descriptions of both the park and the adjoining property at 1345 Cosmos Lane. Staff also performed a visual inspection of the property in order to verify monument locations, driveway alignment, and other features shown on the survey. In April, a letter was sent to the owners of the property, Richard and Patricia James, advising them of the situation and requesting their cooperation in working with the City towards a resolution. During a follow-up meeting with the James', it became readily apparent that they were unaware of the encroachment - having purchased the property just one year prior to the City's advisement of the problem. (Note: The original building permit for the residence was obtained on July 24, 1973.) Given the legalistic nature of the situation and questions regarding the available options, the Park and Recreation Department has consulted with the City's legal firm of Severson, Wilcox, and Sheldon. During the past four months, numerous telephone conversations and meetings have been held between City staff, Richard and Patricia James, and Attorney Annette M. Margarit representing City legal counsel. One of the "discoveries" made early in the legal research was that the park property was dedicated to the City of Eagan-in 1973 for public_pak_.ua_g..R_"forever accordng to .thQ dedc9.n._.language of the Wildernes Run Fourth Addition plat. As such, it is the legal opinion of the City Attorney that the City does not have statutory authority to convert any portion of the park property to private EAGAN ADVISORY PARK AND RECREATION COMMISSION PAGE 2. OCTOBER 3, 1990 ownership, through fee simple title. Thus, the option of selling to the James' that portion of the park occupied by the driveway would not have a legal basis. ALTERNATIVES In the attached memorandum, prepared by Attorney Margarit, four possible alternatives are discussed for the City's consideration. The first two alternatives involve the granting of an easement or a long-term lease for the property involving the driveway. But as she points out in her discussion, the granting of such possession to the property owners would obviate use of the property as a park and thus be in violation of the City's duty as a permanent trustee of the land. The granting of an easement in this case could also constitute a precedent for other private property owners to approach the City where similar "hardship" cases could be shown. For these reasons, both of these options have been discounted as practicable. In the final analysis the only alternatives that appear to be available to the City with respect to this problem are: 1. granting a license to the James for the affected property, or 2. a requirement to have them move the driveway off of park property. Alternative 1 - License Attorney Margarit offers the following discussion on this option, taken from her memorandum of September 26th. "Another alternative for the City is to grant the James a license to use the property as a driveway until such time as the City chooses to revoke that license. A license grants "mere permission to use land, dominion over it remaining in the owner and no interest in or exclusive possession of it being given" to the licensee. Seabloom, 18 N.W. 2d at 91. A license is an interest in property in the possession of another which (1) allows the licensee use of the land, (2) is granted with the consent of the one who has an interest in the affected land, (3) is not an estate in the land, and (4) is not an easement. Chicago and Northwest Transportation Company v. City of Winthrop, 257 N.W. 2d 302, 304 (1977). A license is revocable at the will of the grantor. Minnesota Valley Gun Club v. Northline Corporation, 207 Minn. 126, 290 N.W. 222, 224 (1940)." EAGAN ADVISORY PARK AND RECREATION COMMISSION PAGE 3. OCTOBER 3, 1990 "I believe the City would be permitted to grant the James a license to use the subject property as a driveway until such time as the City wants to use it as park property. The City would not be granting the James any sort of interest in the property and the license is revocable by the City. The document granting the license should contain language expressly stating that no interest or rights in the property are granted by the license. The driveway is an inconsistent use but the public may gain access to the property by revocation of the license." Alternative 2 - Removal of Driveway The second option for the City is to require the James to remove that portion of their driveway within Carlson Lake Park. The obvious advantage to the City is that this would permanently "clear up" any future encroachment issues and allow full use of the park property for public recreation. DISCUSSION From a practical point of view the City does not currently have any plans for upgrading this portion of Carlson Lake Park for constructing recreation facilities. Therefore, a license to the James would not appear to be in conflict with the short-term public use of the affected area. In addition, a license would be fully revocable by the City (with proper notice) if and when public improvements or use was deemed desirable. In summary, a license would provide the City with legal right to future access while offering the James' continued use of the driveway and minimal inpact to their residence. As an alternative the James could also voluntarily relocate their driveway to conform with the property boundary of the park. This action would have the advantage for the James of clearing up any future title problems associated with selling the property. In addition, the Parks and Recreation Commission could make a similar recommendation to the City Council, that such action be directed by the City, with a specific date for compliance. (It should be noted that the City is not aware of the feasibility of access to the James' garage if the driveway were relocated.) EAGAN ADVISORY PARK AND RECREATION COMMISSION PAGE 4. OCTOBER 3, 1990 For Commission Action The alternatives available to the Commission are: 1. To recommend to City Council that the City enter into a license with Richard and Patricia James to use that portion of property within Carlson Lake Park as a driveway, until such time as the City chooses to revoke the license; or 2. To recommend to the City Council that the portion of driveway within the park be removed (within a specific period of time) and the turf restored to a useable condition. John K. VonDeLinde Superintendent of Parks JKV/nab Attachment 50:parkcomm.276 M E M O R A N D U M To: James F. Sheldon From: Annette M. Margarit Date: September 26, 1990 Re: Carlson Lake Park; James Encroachment Our File No. 206-8595 In March of 1990, a survey of the Carlson Park area in Eagan was performed by Orr, Schelen, Mayaron and Associates, Inc. That survey indicated that the property considered by the City of Eagan to be part of Carlson Park was part of the driveway of Richard and Patricia James who reside at 1345 Cosmos Lane. The legal description of their property is Lot 8, Block 1, Wilderness Run Number Four. The encroachment is approximately seven feet wide and runs the length of the driveway. According to the official plat, filed with the Dakota County egistrar on May 31, 1973 as document number 417418, the eastern and orthern boundaries of the James' property abuts the park land dedicated pursuant to the plat. The dedication language reads as follows: [the original owners) "[h]ave caused the same to be surveyed and platted as WILDERNESS RUN FOURTH ADDITION and do hereby donate and dedicate to the Public for Public use forever the Circles, Lanes, and Park as shown on this Plat." John VonDeLinde, Superintendent of Eagan Parks, has asked this office for a legal opinion as to what the City should do about the James' encroachment. I recommend that the City offer the James a revocable license permitting their continued use of the driveway. ANALYSIS A. The City's Interest In The Property The City of Eagan holds the property dedicated as Carlson Park in trust and is not the fee simple holder of the property. Minn. Stat. §505.01 (1988) governs donation of platted land to the public and -eads as follows: "Plats of land may be made in accordance with the provisions of this chapter, and, when so made and recorded, every donation to the public or in a person or corporation noted thereon shall operate to convey the fee of all land so donated, for the uses and purposes named or intended, with the same effect, upon the donor and the donor's heirs, and in favor of the donee, as though such land were conveyed by warranty deed. Land donated for any public use in any municipality shall be held in a corporate name in trust for the purposes set forth or intended." (emphasis added) Dedication of real property to the public for streets and public grounds, "does not pass the fee simple title thereto, but only such an estate as the purpose of the trust requires, and that the fee, subject to the public easement, remains in the dedicator and his grantees." Etzler V. Mondale, 266 Minn. 353, 123 N.W. 2d 603, 609 (1963). (Citations omitted). B. The City's Possible Options he City's options in the present case are very limited because it is merely trustee of the dedicated property and must use it as intended by the dedicator. 1. Easement The James would like the City to grant them an easement for that part of their driveway encroaching the park dedication. "An easement is best defined as an interest in land in the possession of another which entitles the owner of such interest to a limited use or enjoyment of the land in which the interest exists." Minneapolis Athletic Club v. Cohler, 287 Minn. 254, 177 N.W. 2d 786, 789 (1970). The grantor of an easement may use the land subject to the easement provided such use is not inconsistent with the easement. Id. In this case, the City as trustee must use the property as a park. Use as a park, however, is inconsistent with the James' use as a driveway and would not be permitted if the James had an easement for the driveway. For that reason if the City granted the easement, a permanent interest in the property, it would prevent use of the property as a park which would be in violation of the City's duty as trustee. 2. Long-Term Lease The James have also suggested that the City grant them a ing-term lease. A lease holder is a person in possession of land .ich excludes even the owner of the property except as the lease permits entry of the owner. See Seabloom v. Krier, 219 Minn. 362, 18 N.W. 2d 88, 91 (1945). If the City granted a lease, the City and the public would be excluded from the property preventing its use as a public park. The City would be violating its obligation as trustee by allowing a use other than as a park for the lease period. 3. License Another alternative for the City is to grant the James a license to use the property as a driveway until such time as the City chooses to revoke that license. A license grants "mere permission to use land, dominion over it remaining in the owner and no interest in or exclusive possession of it being given" to the licensee. Seabloom, 18 N.W. 2d at 91. A license is an interest in property in the possession of another which (1) allows the licensee use of the land, (2) is granted with the consent of the one who has an interest in the affected land, (3) is not an estate in the land, and (4) is not an easement. Chicago and Northwest Transportation Company v. City of Winthrop, 257 N.W. 2d 302, 304 (1977). A license is revocable at the will of the grantor. Minnesota Valley Gun Club v. Northline Corporation, 207 Minn. 126, 290 N.W. 222, 224 (1940). I believe the City would be permitted to grant the James a license to use the subject property as a driveway until such time as the City rants to use it as park property. The City would not be granting the Lames any sort of interest in the property and the license is revocable by the City. The document granting the license should contain language expressely stating that no interest or rights in the property are granted by the license. The driveway is an inconsistent use but the public may gain access to the property by revocation of the license. C. Adverse Possession Claim A question also arises as to whether the James have acquired the encroachment through adverse possession. The general rule is that one can not acquire land through adverse possession against a municipality unless the municipality has abandoned the use of the land and would be estopped from claiming it. Fischer v. City of Sauk Rapids, 325 N.W. 2d 816, 819 (1982). A city would be estopped from future use of the property only in a situation where it is not using the property and where it has performed some affirmative act which would induce a third person to reasonably believe and rely upon that act as demonstrating that the city has abandoned the property. Fischer, 325 N.W. 2d at 819. (Citation omitted). See City of Rochester v. Northside Corporation, 211 Minn. 276, 1 N.W. 2d 361 (1941). [The city wanted to remove buildings positioned along a road that the city intended to relocate to its originally platted location.] In the present case I do not believe the City of Eagan has exhibited any affirmative act that would indicate to home owners that the City has abandoned the encroachment as use for a park. Therefore, I do not believe that the James have an adverse possession claim. D. Removal of Driveway Another alternative is to require the James to move the driveway or they may of course do it voluntarily. CONCLUSION I am to meet with John Vondelinde and Ken Vraa on Monday, October 1, to discuss the situation. As the result of that meeting they would like to make a recommendation to the City Council as to what route should be pursued with the James property. For the reasons stated above I am inclined to recommend that the City pursue a grant of a license to use the property as a driveway. 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