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12/06/1990 - Advisory Parks & Recreation Commission MEMORANDUM TO: ADVISORY PARKS & RECREATION COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS & RECREATION DATE: NOVEMBER 28, 1990 RE: DECEMBER 6, 1990 ADVISORY COMMISSION MEETING The regular meeting of the Advisory Parks & Recreation Commission will begin at 7:00 P.M. in the Eagan Municipal Center. Just prior to the meeting, staff would like to introduce Mr. Rich Brasch, the City's new Water Quality Coordinator. Mr. Brasch will be attending future Advisory Commission meetings to deal with issues relating to water quality. Members will note that beginning with the December Agenda, we have identified Water Quality as a continuing item on the Agenda. We will utilize this format in the future. After approval of the minutes of the meeting of November 1st, the Commission will review two (2) development proposals. Staff has prepared a brief memorandum on each of these two items to be further reviewed at the Commission meeting. OLD BUSINESS There are three (3) items under "Old Business" for the Advisory Commission. The first is an update on the Carlson Lake Park planting plan. Steve Sullivan and Craig Johnson, along with other staff members have been meeting with the sub-committee from the neighborhood to review the planting plan, and have come forward with their recommendations. Staff believes it would be appropriate for the Advisory Commission to review this plan. The second item has to do with Carlson Lake Park and a concern for storm water run- off of Carlson Lake Lane on the west side of the park. Members will recall that there has been some erosion in the past as a result of this storm water run-off. The Engineering Department has completed some preliminary work to resolve this problem. They, however, are not ready to advance this item because they would like to have the new Water Resources Coordinator review options available to help determine correct solutions. Another concern of the Engineering Department are the priorities, and the limited funds available, to correct this type of problem. There are also other storm water issues that need to be addressed with priorities identified. PARKS & RECREATION COMMISSION NOVEMBER 28, 1990 PAGE TWO The Commission should be aware, that under the Carlson Lake Park contract, staff has proceeded with filling in the eroded area and sodding a portion of this swale to hold soil and reduce the potential for future erosion. This is a temporary measure, and staff believes it is the least workable stop gap solution pending further engineering review. Concerning the unauthorized grading of the Highline Trail, staff has met with the developer two or three times since our last Commission meeting. As you will recall, this grading is immediately to the south of Tri-Land's Lexington Pointe - 6th Addition. Tri- Land partnership is now dissolving, however the name Tri-Land will be continued. The appointed person for this developer, Brad Swenson, is no longer the controlling partner for this sub-division. Consequently, staff has had to proceed through two layers of development management to come to some resolutions. At the time of this writing, staff has just concluded a meeting with the developer. It is uncertain that the proposal adequately addresses the volume and destination of the storm water. Staff will provide a further update to the Advisory Commission at the meeting on Thursday. PARK NAMING Staff has prepared a memorandum covering this particular item. The Commission will be asked to present a list of names for recommendation for the preferred, official name for three (3) parks. NEW BUSINESS There are three (3) items under this topic. Staff has prepared a separate memorandum on each of these three items. All items request the Commission to make recommendations to the City Council at the December 6, 1990, meeting. WATER QUALITY As mentioned earlier, this agenda item will appear on all Advisory Commission meetings. At this time, there are no items to be reviewed, since Mr. Brasch has just been with the City since Monday. PARKS DEVELOPMENT Staff will update the Advisory Commission of the park development items on the status report regarding the completion of these projects. Staff would also like to review with the Commission on December 17, 1990, the Blackhawk planning meeting. 2. PARKS & RECREATION COMMISSION NOVEMBER 28, 1990 PAGE THREE OTHER BUSINESS AND REPORTS There are numerous items under "Other Business and Reports" for the Advisory Commission, including an opportunity for the Commission to discuss items of concern or interest that they may have under Item #6, round table. As always, if one of the members of the Advisory Commission find that they are unable to attend the Commission meeting, notification to the department staff would be appropriate. Respectfully submitted, :)W Ken Vraa Director of Parks & Recreation KV/bls 15. AGENDA ADVISORY PARKS AND RECREATION COMMISSION EAGAN, MINNESOTA Thursday, December 6, 1990 7:00 P.M. Eagan Municipal Center A. 7:00 P.M. Regular Meeting - Eagan Municipal Center B. Call to Order and Pledge of Allegiance C. Approval of Agenda D. Approval of Minutes of Regular Meeting of November 1, 1990 E. Consent Agenda F. Development Proposals (1) Hoeft Addition - Lowell Bahrke (2) Diffley Commons - Sienna Corporation G. Old Business (1) Carlson Lake Park Update (2) Highline Grading (3) Park Naming H. New Business (1) Parks Dedication Review (2) Fee Schedule Review (3) 1991 Work Plan I. Water Qualtiy J. Parks Development (1) Update (2) Blackhawk Park Planning Meeting K. Other Business and Reports (1) Department Happenings (2) Recreation Subcommittee Report (3) Park Maintenance (4) Park Maintnance Magazine Award and MPSA Award (5) Judges for Decorate Eagan (6) Round Table L. Adjournment Subject to Approval MINUTES OF A REGULAR MEETING OF THE ADVISORY PARKS AND RECREATION COMMISSION EAGAN, MINNESOTA NOVEMBER 1, 1990 A regular meeting of the Advisory Parks and Recreation Commission was called to order at 8:15 P.M. on Thursday, October 4, 1990 following a joint Council/Commission meeting. Commission Members present included: George Kubik, Dick Carroll, Shawn Hunter, Jack Johnson, Michele Swanson, and John Griggs. Commission Members not present included Ted Billy and Alternate Lee Markel. Staff present included Ken Vraa, Director of Parks and Recreation; Stephen Sullivan, Landscape Architect/Parks Planner; Dorothy Peterson, Recreation Supervisor II; John VonDeLinde, Parks Superintendent and Cherryl Mesko, Secretary. AGENDA Dick Carroll moved, John Griggs seconded with all members voting in favor to accept the agenda as presented. MINUTES OF REGULAR MEETING OF OCTOBER 4, 1990 Page 2, Paragraph 5, Sentence 2 should be followed with, The answer to Mr. Kubik's question was in the negative.' Page 5, Paragraph 5, Sentence 4 should read ".......dollars prior to June 30, 1991...." John Griggs moved, Jack Johnson seconded with all members voting in favor to accept the minutes as amended. CONSENT AGENDA Jack Johnson moved, Dick Carroll seconded with all members voting in favor to recommend the following to the City Council: 1. BOYLE ADDITION - REZONING. That the proponent be responsible for a cash parkland dedication for Lot 2, Block 1, Boyle Addition. That the proponent be responsible for a cash trailway dedication for Lot 2, Block 1, Boyle Addition. 2. TOWN CENTRE 100-9TH ADDITION - PRELIMINARY PLAT. The planned development has fulfilled their parks dedication requirement. The proponent shall install a 6 foot wide concrete sidewalk along Town Centre Drive in accordance with the Planned Development Agreement. BEST BRANDS,INC. Stephen Sullivan explained that Best Brands is an expanding company that manufactures and warehouses bakery goods. As a result of this expansion the current proposal is to incorporate, via a preliminary plat, a 1.976 acre portion of an adjacent parcel. The proponents business currently sets within two lots from a previous division by a waiver of plat. The plat would result in one single lot as derived from the two existing lots and the portion of the adjacent parcel. Steve continued that the two existing lots have previously fulfilled their parks dedication and the 1.97 acre parcel was platted prior to a parks dedication policy. 7. ADVISORY PARKS AND RECREATION COMMISSION MINUTES OF NOVEMBER 1, 1990 MEETING PAGE 2 After further discussion Shawn Hunter moved, Dick Carroll seconded with all members voting in favor to make the following recommendations: 1. That the proponent be responsible for a cash parks dedication for the 1.97 acre parcel with payment of said dedication to be made at the time of final plat. 2. That the proponent be responsible for a cash trailways contribution for the 1.97 acre parcel with said dedication to be made at the time of final plat. BURRVIEW POND ADDITION Stephen Sullivan explained that this proposal is for one apartment building with 132 rental units. He stated that the Commission had previously reviewed this development proposal in July, 1990 however the development never received final plat. There are now only minor revisions in regards to park issues as a new application for preliminary plat is being submitted. When the Commission previously reviewed this proposal there was concern regarding the isolation of this parcel in regards to the lack of direct pedestrian access to Bur Oaks Park and the Commission requested that the developer or the City pursue a trail easement through the southerly residential area providing this access. The Commission requested a minimum recreation area be provided as defined by City Code which requires that a minimum recreation area equal to 200 square feet for each dwelling unit containing 2 or less bedrooms and 100 additional square feet for each dwelling unit containing more than 2 bedrooms. Said recreation area shall be a minimum of 100 feet from any ponding area. The Commission also felt that the developer should consider the inclusion of a tot lot within this open play space. John Griggs asked what staff's criteria is for a tot lot. Steve explained that it would include swings, climber, slide resilient surface and play perimeter. John asked if the facilities are tied into the number of apartments or the number of children. Steve responded that that criteria had not been established as yet but typically the facility provided is oriented to tots. Dick Carroll asked if there was access to a neighborhood park. Steve explained that there was no available vacant land to provide access to the park however it could be done by an easement agreement. John Griggs questioned how the open space issue would be impacted when the Commission reviewed the park dedication requirement. Steve Sullivan responded that these were two separate issues. Mr. Griggs then asked if the Planning Commission will be addressing this issue as well. Steve responded that they have left the tot lot and open space issues to the Advisory Parks and Recreation Commission. After further discussion John Griggs moved, Shawn Hunter seconded with all members voting in favor to recommend the following: 1. The proposal be subject to a cash parks dedication. 2. The proposal be subject to a cash trails dedication. 3. The developer provide a tot lot and receive a cash parkland credit. The amount of credit shall be determined by the Advisory Parks and Recreation Commission at a future meeting upon receipt of a tot lot design from the developer. The developer shall provide the tot lot design for Advisory Parks and Recreation Commission review prior to the final plat. The tot lot is to be separate and in addition to the recreational open space requirement. 4. The developer revise the grading plan to provide the recreational open space in accordance with the code requirement. The developer shall provide the recreation open space plan to the Commission prior to final plat. The recommended plans are to be designed to preserve vegetation as recommended by Stephen Sullivan, Landscape Architect. 8• ADVISORY PARKS AND RECREATION COMMISSION MINUTES OF NOVEMBER 1, 1990 MEETING PAGE 3 MAINTENANCE MANAGEMENT PLAN John VonDeLinde noted that the goal in reviewing the Maintenance Management Plan was to get through some of the basic information covered in the plan and to get feedback from Commission Members. After review of the plan some of the suggestions and additions provided included an annual review by staff, Commission and Council; the addition of a goals section; description of who is responsible for what functions; additions to work unit standards; consideration for automation of some elements within the plan and the addition of a new chapter which would summarize future costs over a five year period. Shawn Hunter asked that when the changes are made in the Plan that Commission Members be given change pages only rather than a complete, updated Plan. George Kubik commented on what a very detailed plan was, recognizing the great amount of work and effort provided to put it together. John VonDeLinde noted that once the recommended changes are made this issue should be back to the Commission again in two to three months. PARK NAMING Director Vraa stated that it would be appropriate for the Park Naming Sub-Committee to meet so that recommendations for park names can be submitted to the City Council for the existing Wilmus and Covington Pass park sites. Dick Carroll, Chairman of this sub-committee asked that Well Site be added to this park naming list as well. Mr. Carroll suggested that the sub-committee meet in two weeks if that time frame is reasonable for everyone. The sub-committee will be advised of the meeting date and time. PARK DEVELOPMENT Stephen Sullivan noted that the Northview tennis court site has been seeded and germination has begun. Final payment for Northview parking lot and Bridle Ridge hockey rinks will be processed on November 8. Grading of topsoil has been completed at Carlson Lake Park and staff continues a good working relationship with Carlson Lake Park residents. Steve continued that the trails are in and the backstop is going up at Wescott Station Park, however the seeding will carry over into 1991. The park shelter buildings under construction are on track with Bridle Ridge being projected for completion in time for the 1990-91 skating season. John Griggs commented that he had had a conversation with Eldon Johnson who had indicated that the hillside weeps water keeping that area wet all the time. Mr. Johnson was doubtful that there would be a dry area to allow for a turf trail and Mr. Griggs asked what kinds of problems this situation would pose. Mr. Sullivan responded that there is groundwater close to the surface but this situation should provide for good turf establishment and once the turf is established the groundwater should not pose a problem. Director Vraa commented that subsurface moisture (as is the case in this location) is fine but water running over the surface could cause a problem. BLACKHAWK PARK Mr. Vraa stated that all agreements have been completed and submitted to Mr. Murphy for his review. Mr Murphy has indicated that there are a couple of issues that will need to be resolved so that access can be provided into Blackhawk Park. Mr. Vraa will keep the Commission up to date on any developments regarding this issue. g. ADVISORY PARKS AND RECREATION COMMISSION MINUTES OF NOVEMBER 1, 1990 PAGE 4 HAPPENINGS Mr. Kubik asked what the attendance was for the Halloween Spook Trail this year. Dorothy Peterson responded that 345 treat bags were prepared and they were all gone at the end of the evening. She continued that older (junior and senior high) kids participated this year and that they were a very well behaved group that genuinely seemed to enjoy the trail. Recreation Supervisor Peterson stated that applications are being taken for winter recreation leaders. These positions are open to individuals 16 years and older who wish to work at the various ice rinks within the City. Application forms are available at the Municipal Center with the season anticipated from December 15 through February 15. Mr. Kubik also commented on the quality installation of park benches by Steve Hadden and Dave Succio and the near completion of the EAA storage building at Northview Park by Scott Eppen and Gary Skogstad. John VonDeLinde noted that the Park Ranger/Explorer program received the President's Award from the Minnesota Park Supervisors Association. John continued that the Commission has presented this group with appreciation recognition in the past and that this group has provided 6000+ hours of volunteer work. Mr. Kubik stated that the Commission would like to again express their appreciation to this group suggesting that perhaps the December meeting would be an appropriate time. Dick Carroll commented on the good community support the department receives specifically highlighting the contribution of dollars and labor by Lutheran Brotherhood in installing new ground covers and foundation plantings around the shelter building at Trapp Farm Park. YOUTH REPRESENTATION ON RECREATION SUBCOMMITTEE Dorothy Peterson stated that after talking with the Student Council Advisors at all three high schools representing Eagan they had identified those youth who would be representing each school on the Recreation sub-committee. Mali Folland will represent Eagan High School; Chris Altman will represent Burnsville High School and both Lucas Konavati and Doug Stanton would represent Sibley High School. After further discussion it was decided to have the Recreation sub-committee meet on Thursday, November 15 at 6:00 P.M. to provide some for the winter programs. UNAUTHORIZED GRADING WIT EN HIGHLINE CORRIDOR Stephen Sullivan explained that on Columbus Day Commission Member Lee Markel had called to advise staff of grading that was occurring within the Highline Corridor near Trapp Farm Park. Apparently the developer was trying to correct a drainage problem on a lot that was adjacent to the Highline Trail. Staff had the work stopped and is awaiting plans from the developer to resolve the problem. Steve stated that it is visually a very obvious disruption to the corridor which promotes erosion problems and needs to be corrected promptly. George Kubik commented that the Commission is concerned about any unauthorized grading on park property but the impact to the Highline Trail Corridor is felt by many people. He asked that staff keep the Commission updated on all information regarding this issue. ~O. ADVISORY PARKS AND RECREATION COMMISSION MINUTES OF NOVEMBER 1, 1990 MEETING PAGE 5 ROUND TABLE DISCUSSION Shawn Hunter asked for an update on the Recreation Facility Advisory Committee. Ken Vraa stated that the group has been meeting very regularly over the last few months and has accomplished a great deal. The committee has a model to present to the Council but the issues of financing and management are yet to be discussed. Those issues are scheduled for the next two sessions. It is expected that after the November meeting the model task will be fully completed. Shawn asked when the Commission would be able to see the results of this committee to which Ken responded early December. He noted that the report needed to be written and polished up a bit before official presentation. John Griggs commented that the Carlson Lake erosion problem had been discussed earlier in the meeting and it was stated that this particular issue was an engineering problem. John Griggs moved, George Kubik seconded with all members voting in favor to recommend that Engineering review the overland water situation at Carlson Lake Park and that this item be brought back to the Commission in December. John Griggs asked that "Round Table Discussion" be added to the agenda on a regular basis to provide input from Commission Members on issues in the community. With no further business to conduct, Dick Carroll moved, John Griggs seconded with all members voting in favor to adjourn. The meeting was adjourned at 9:25 P.M. SECRETARY DATE MEMORANDUM TO: ADVISORY PARK AND RECREATION COMMISSION FROM: STEPHEN SULLIVAN, LANDSCAPE ARCHITECT/PARKS PLANNER DATE: NOVEMBER 16, 1990 RE: HOEFT ADDITION - LOWELL BAHRKE Proposal An application has been submitted requesting the rezoning from R-4 to R-1 single family and the preliminary plat of four lots. The subject parcel is a 135' wide x 2643' long property located south of Highway #55 and north of Bur Oaks Park. This lineal property is difficult to develop as an A-4 parcel. As a result, the proposal is for the incorporation of the parcel into four adjacent single family lots. (See Figure #1) Review The existing four single family lots were derived from two plats which occurred prior to the adoption of the parks dedication and trails dedication policies. The City Attorney has interpreted that platted lots which are being replatted and have not previously paid park or trail dedications can be subject to these obligations. Therefore, applying existing policy, these four lots are subject to a cash trails and park dedication. Planning Staff is considering this proposal as a "clean-up"item and promoting minimal fees. The intentions of staff's recommendation for a cash trails and parks dedication is based on the legal interpretation, historical consistency and the language within existing policies. A case can be made for waiving the dedication fee on the premises that inclusion of the land into existing residential homes has no additional impact on parks. In such case, where the parks or trails dedication are waived, Staff suggests that the Commission recommend that a olicy statement be provided from the City Council. This information would benefit Staff and the Commission with future development review. Recommendation The Commission may consider the following recommendations for the Hoeft Addition: 1. The proponent be responsible for a cash park dedication. 2. The proponent be responsible for a cash trailway obligation. SS/nh attachment /3. 206 2 ti w 20: 0 e r PART OF L0T 10 Q - - 2031 3.1 10 7 n V' 210 I I H • lot$ ti 2 h w 2 6 • r \ 6 9 dJ) 146.07 16 .18 I1SC cc RITA~~'^!Q,w ~eI - C, COURT 2 p wo Sg62 AD~O w 6 .~93 Y ; 0 0 3 • 4 EAST 403.10 M 140 26 ~ 2e3. 1 ! 60.00 120.00 120.00 163.10 •'ti. EAST EAST 403.10-- No S- $i_ 0. r 0 ~ m ° I °l0 2 3 Qc i-~ oz c 126.3' IN. 00 53.10 EAST - >oQ -SALLY EAST 122 al I 127.00 6Q00 ' C 30.00 r^ I I i I cb 1 OC p 0 jo2 0 o 5 0 c j. 139 sc 127 Z y EaT z c 111.66 0 7 I r 0 goy; 4 3 $ _ I 1 g$- all °o • I 6 10903 127.00 6000 2 L j EAST AST 4 CIRCLE >y0.._.3 D EAST u.00 N7 35. WE$ O \414 1, 176 SO 75.00 1, 600 a9~~ 2 13 Q YJ 6 8 140 3 EAST 131.52 126 37 .5 , 000 144.65 127.00 Drown By: > Drawing Title qap7 t-to`C ,CT1c OOteckj QQrn FIGURE NO. MEMORANDUM TO: ADVISORY PARK AND RECREATION COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION STEPHEN SULLIVAN, LANDSCAPE ARCHITECT/PARKS PLANNER DATE: NOVEMBER 20, 1990 RE: DIFFLEY COMMONS - SIENNA CORPORATION Proposal An application has been submitted requesting a preliminary plat of 208 units on 27.6 acres for townhouses and condominiums. Background The parcel is a component of the Eagan Hills West Planned Development. The Planned Development originally contained 385 acres of which approximately 75% is platted. The subject property is located north of County Road #30, east of Rahn Road and west of Blackhawk Road. (See Figure #1) According to the Planned Development Agreement, the developer is responsible for providing incremental parkland dedications totalling 32.6 acres with the final platting of complimentary parcels. The parkland dedication schedule is as follows: Park Dedication Dedicated Area Dedicated Credit 1. Northern States Power Co. Easement 12.12 Ac. 6.06 Ac. 2. Passive Park (Pp) 5.67 Ac. 5.67 Ac. 3. Northern Natural Gas Co. Easement 2.2 Ac. 1.1 Ac. 4. Park and Wetland B 4.68 Ac. 4.68 Ac. .61 Ac. .30 Ac. 5. Active Park (Pa) 13.49 Ac. 13.49 Ac. 6. Trail (30' wide) 0.86 Ac. 0.86 Ac. 7. Area South of Trail within Northern 0.44 Ac. 0.44 Ac. State Power Co., Easement contiguous with Wetland C TOTAL 40.07 Acres 32.60 Acres (See Figure #2) /5. Advisory Park and Recreation Commission Diffley Commons - Sienna Corporation Page 2 The Planned Development Agreement specified trailway obligation according to the applicable ordinance/policy at the time of final plat. The Planned Development is currently short of the scheduled parkland dedication requirement by 3.42 acres. With only a small percentage of the P. D. being developed, Hoffman Development Company wishes to address the shortfall prior to the platting of the last parcel. The Diffley Common proposal therefore provides ideal timing for a comprehensive review of the existing and future park dedication requirements. Items for Commission Review Staff has identified the following items for Commission review: 1. What is the parks dedication? 2. What is the trails dedication? 3. Does the proposal meet the recreational open space guidelines? Analysis 1. What is the parks dedication requirement? The Planned Development Agreement which outlined parkland dedications obligations has been an adaptive document. The developers in some cases have downzoned densities and changed land use designated boundaries. As a result, the parkland dedications have been adapted by the Commission/Council complimenting the development and city needs. The status of the parks dedication for Eagan Hills West Planned Development is as follows: Actual Antici- Park PUD Park Acres pated Credit Acres Credit To Date Add'l 1. NSP Easement 12.12 6.06 12.32 0.00 0.10 2. Passive Park 5.67 5.67 0.00 5.67 0.00 3. Northern Natural Gas Easement 2.20 1.10 0.00 0.00 -1.10 4. Wetland B 5.29 4.99 5.90 0.00 0.61 5. Active Park 13.49 13.49 11.76 0.00 -1.73 6. Trail 0.86 0.86 0.00 0.00 -0.86 7. Contiguous to 0.44 0.44 0.00 0.00 -0.44 Wetland C Total Estimated Park Credit -3.42 Advisory Park and Recreation Commission Diffley Commons - Sienna Corporation Page 3 As mentioned, Eagan Hills West Planned Development is short of the specified parkland dedication acreage by 3.42 acres. As well, a 5.67 acre parkland dedication is pending with the development of a multiple parcel south of Meadowlands Park. The Planned Development is currently subject to a total parkland dedication balance of 9.09 acres. Staff has met on several occasions with the developer in order to define the pending parkland obligations. It seems evident that a portion of the 9.09 acre balance will have to be revised utilizing a cash dedication equivalent. This approach provides for a partial land and cash dedication to fulfill the Planned Development's pending obligations. Staff will be presenting to the Commission this scenario at the December 6 meeting. 2. What is the trails dedication? The Planned Development specifically outlined trailway obligations based on the presiding ordinance at the time of final plat. Therefore, the current proposal will be subject to the current trails dedication policy. The developer is responsible for a cash trailway contribution at $100.00 per unit. 3. Does the proposal meet the recreational open space ordinance? Chapter 11 of the City Code states: 12. Each multiple dwelling complex shall have a minimum recreation area equal to two hundred (200) square feet for each dwelling unit containing two (2) or less bedrooms and one hundred (100) additional square feet for each dwelling unit containing more than two (2) bedrooms. Said recreation area shall be a minimum of one hundred (100) feet from any ponding area. Source: Ordinance No. 52 Effective Date: 4-25-75 The proposed subdivision is responsible for 41,600 square feet of recreational open space. The revised submittal dated October 15, 1990, indicates no open recreational space. The developer indicated that the proposed market for these units are: 50% single women with the remaining 50% split between young couples and older adults. The developer contends that this market group typically does not desire a common recreation open space regulated by a homeowners association. The intent of this portion of the ordinance is to provide a common open recreation space within higher density land uses. The Commission has in the past interpreted this as flat, open, turf area. In some cases where the development population supports higher numbers of young children, the Commission has provided parks dedication credit with the inclusion of a tot lot within this open recreation space. According to the developer, the target market does not include a significant population of young children. The developer will be reviewing possible open recreation space alternatives. Staff will update the Commission at the December 6th meeting in regards to the developer's proposal for concurrence of the open recreation space ordinance. /7- Advisory Park and Recreation Commission Diffley Commons - Sienna Corporation Page 4 For Commission Review The Commission may consider the following recommendations for Diffley Commons Addition: 1. The Eagan Hills West Planned Development be responsible for a revised parks dedication obligation based on the formula as presented by Staff. 2. Diffley Commons be responsible for a cash parks dedication based on the revised parks dedication formula for Eagan Hills West Planned Development. 3. Diffley Commons be responsible for a cash trails dedication. 4. The Diffley Commons proposal be revised to include the required open recreation space. SS/nh attachments cc Jim Sturm, City Planer Rick Packard, Sienna Corporation A-It 30 r ~ ~ \ ~ ~---•i . by , ~r~1'd /r % r . z w i T Fyn - i Veit EXHIBIT B W Sketch Plan _.r I-d/ r . Oensiry Pesd ` P.,%/Open Spot! 4 Planned Unit Development and/r=M«e„ 7rah "town By: io 9,;Iw Drawing Title Dote: QCIQ0f1 FIGURE NO. /q. t > high density IA i T 1+^ I CY 1 -7 efL IOW density f ice tr L>' j ti•i <t' CI; qwd den med' den Oi2wWSC - _ ,I - gaxuNC _ e~y' AT -lid 1 \7Ji ! ; Y.q; O y r•i 7J _ Ac t 1 i. T 1, j 1TLCt _ t ~3 1 - ~ • ti } 35 0 r I r ` t. 111 12 ni9na. 'x' fit' .~f w4 `:1 12-.6.~ high density .t: ,ter fir,, r' , { Lr. . • "Ito aff JF N, I Cl i i if I mil - -fie ' ,i Y .T.• tea.` ~i~^~i - j Rd.,; ti ;t`' EXHIBIT C A !loon Cum Park Wetlands .jU(. WES T Circulation Plan Dave loprnrd P•A. PARK r.......•~+•.+ wTtol .tI P.,I. CPO. Spm* CnNW 3x6 . w =wr +w WatbnOt S Draw y a Drawing Title Da e: CR Qa 1 - W04,4 ft FC;> FIGURE 010. da• MEMORANDUM TO: ADVISORY PARKS AND RECREATION COMMISSION FROM: CRAIG JOHNSON, LANDSCAPE ARCHITECT DATE: NOVEMBER 27, 1990 RE: CARLSON LAKE PARK - LANDSCAPE COMMITTEE Summary The Landscape Committee for Carlson Lake Park first met October 11, 1990, to have an open discussion on the direction the Parks and Recreation Department should take in developing a Master Landscape Planting Plan. The members made the following recommendations: 1. The plan should incorporate native Minnesota plant materials. 2. A variety of flowering and fruiting plant materials should be used to provide color and a source of food for birds. 3. The plan should include the development of a lowland and upland forest association. 4. Wherever possible, plant materials should be used as a noise buffer adjacent to residential lots. The Landscape Committee met again on Thursday, November 8, to review the proposed preliminary planting plan. After reviewing the proposed plan and discussion, the Landscape Committee approved the proposed planting plan with the following recommendations: 1. The plan be implemented with no revisions in size and quantity of plant material. 2. The plan be implemented in one phase occurring the Spring of 1991. 3. Additional shrubs be placed to the south of the play area. CJ/nh MEMORANDUM TO: ADVISORY PARKS & RECREATION COMMISSION OM: KEN VRAA, DIRECTOR OF PARKS & RECREATION DATE: NOVEMBER 26, 1990 RE: PARK NAMING It would be appropriate for the Advisory Commission to offer recommendations for the naming of three (3) park areas for official adoption by the City Council. BACKGROUND Traditionally it is has been the role of the Advisory Parks & Recreation Commission to recommend to the City Council the naming of parks. While the process has always varied somewhat, the Commission typically has had a sub-committee, headed by Richard Carroll, make suggestions to the Advisory Commission as a whole. Part of the sub-committee process has been a review of the record of property ownership and the history of the area which might lend ideas as to naming. This is the case with names suggested for the three parks in question. The three parks to receive official names are currently known as Coventry, Well Site and the Willmus property adjacent to the new Oakridge Elementary School. PARK NAMES The Advisory Commission has the flexibility of adding additional names for the purposes of discussion. The committee offers the following suggestions for each of the parks in question: 1. Coventry Addition: a. Captain Dodd Park - This is derived from Captain William Dodd, who first surveyed roads in Minnesota and was primarily responsible for the Mendota Big Sioux Road, which is now commonly known as Dodd Road. Captain Dodd, without waiting for congressional approval, gathered settlers and organized a road building party of ten (10) laborers and a surveyor. In the Spring of 1853, the road from St. Peter to St. Paul was built. This covered about 65 miles. This park is in close proximity to Dodd Road, hence the name suggestion of Captain Dodd Park. 143. PARK NAMING PAGE TWO b. Hickory Hill Park - The name is in relationship to the topographic feature of the park. Members will recall there is a steep hill on the north side of the park and although it is devoid of Hickory, plant material could be installed in the park lending to the name of Hickory Hill. c. Hidden Pond Park - This comes from the observation of the park that the pond within the park is hidden by existing vegetation and masses of plant material around it, hence "Hidden Pond". Again, members of the Advisory Commission may have other suggestions which they want to have considered before advancing a recommended name to the Council. 2. Willmus Addition: The second park for officially naming will be the one adjacent to Oakridge Elementary, which is scheduled to open in the Fall of 1991. This property was acquired from the Willmus Family Trust. Suggestions for names for this park include: a. Downing Park - According to history, the first school in the town was taught by a "Michael Downing" in the Winter of 1859 - 1860. The school was located near the current location of Northview Elementary School. Several members felt that as much as this park is located adjacent to a school, that the name of "Downing Park" might give recognition to the first school teacher who taught in the community. b. Blackstrap Park - Blackstrap is another name for Molasses which was a common item in the diet of settlers in the area. 3. Well Site Park: Suggestions for Well Site Park include: a. Moccasin Park - It was suggested that the Dakota Indian's pronunciation of Moccasin, "Hau pa", be included in the sign designing this park. The term moccasin was selected because it was felt to be non-offensive and would give some recognition to the fact that indians inhabited this area. b. Traverse Park - due to the topography of the site. The second connotation is due to the intersection of Cliff and Pilot Knob Road. Previously, settlers would made a journey or traverse along Pilot Knob Road. d4. PARK NAMING PAGE THREE SUMMATION: The Advisory Committee may wish to add additional suggestions to the list for the three parks. Suggested names for each of the parks include: 1. Coventry Park - Captain Dodd, Hickory Hill, Hidden Pond 2. Willmus Park - Downing Park, Blackstrap 3. Well Site - Moccasin Park and Traverse Park FOR COMMISSION ACTION: To submit the suggested names to the City Council with a recommendation for preferred names for the official naming of three parks. KV/bls as MEMORANDUM TO: ADVISORY PARKS & RECREATION COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS & RECREATION DATE: NOVEMBER 21, 1990 RE: ANNUAL REVIEW - PARKS DEDICATION FEES ISSUE The Advisory Commission annually reviews needed adjustments to the park dedication fees and charges, and makes its recommendations to the City Council. Attached is the current policy relating to those park dedication fees. Included with the park dedication fee review, will be the review of the trail dedication fees; which is now under a separate policy. The Commission is again asked to review the fees and make a recommendation. Adjustments, if made, would be effective January 1, 1991. BACKGROUND The Advisory Commission and City Council made significant park dedication revisions in 1986, when the parks dedication policy was re-written and enacted in 1987. In late 1989, the City adopted a new policy for trails dedication, separating the park dedication and the trail dedication into two completely separate ordinances. The history of the fees for the last three (3) years for individual property classes are as follow: 1. Single Family: 1988 - $492 1989 - $525 1990 - $685 2. Duplex: 1988 - $462 1989 - $488 1990 - $600 3. Townhouse/Quad: 1988 - $364 1989 - $414 1990 - $535 4. Apartments/* 1988 - $404 *Note: Dedication fees may be reduced Multiple 1989 - $427 by up to 25%, if the developer 1990 - $440 provides for significant recreational facilities for its apartment dwellers. a1. ANNUAL REVIEW - PARK DEDICATION FEES PAGE TWO A significant increase in dedication fees was made in 1990 when land values increased significantly. Earlier conservative estimates needed to be adjusted upward; 1990 was a catch-up year, as well as a year in which significant increases in land values was noted. REVIEW OTHER COMMUNITIES Staff has contacted other communities to compare adjustments they may be making with their park dedication fees, or formula modifications. The City of Plymouth is recommending to its City Council an adjustment of park dedication fees from $825 to $875 per unit. Plymouth does not make a differential between residential types. Commercial/Industrial acreage fees went from $3,300 an acre to $3,500 an acre. They do not have a separate trails dedication policy. The City of Maple Grove has not prepared any recommendations for 1991, but it does expect some adjustment upward. Their current fees are $610 a unit for all residential types. Industrial dedication fees are $1,998 an acre, with commercial property at $2,975 an acre. Lakeville adjusts their fees on a two (2) year basis. Their fees will remain the same for 1991 as in 1990. Those fees are $550 per residential unit, plus a $150 trail dedication fee for a total dedication of $700. Lakeville does not distinguish between residential types. The City of Burnsville has a different approach for the calculation of its park dedication fees, and therefore has no established amount for individual units. Each living individual unit is calculated at the time of final plat. However, Burnsville appears to be considering a significant adjustment for 1991 in order to catch up to what they perceived as having been lagging behind in land values. These values are two to three thousand dollars less than Eagan. PARKS DEDICATION - TRAILS The Commission members are aware that the City has adopted a new trails dedication policy. This policy charges a $100 per living unit for residential development and an $854.00 per acre charge for commercial/industrial property. Given the basis for the development of the formula and the fact that the ordinance has only been in effect for a short period of time; staff does not believe that an adjustment will be necessary for 1991. Therefore, staffs recommendation is that this fee remain the same for the coming year. ANNUAL REVIEW - PARK DEDICATION FEES PAGE THREE INDUSTRIAL/COMMERCIAL REQUIREMENTS An increase in the rates for commercial/industrial property have been enacted on a yearly basis. Currently the dedication requirement is 5.5 cents per square foot of net developable land. This is the equivalent of $2,396 an acre. Adding the $854 for trails dedication, the total park and trail dedication amounts to $3,250. DISCUSSION It appears that there has been some softening in the residential/commercial property in the last several months. This softening of the market may have had a dampening effect on land values, or at least slowed down the valuation increases of most property. The department has incomplete information regarding land values, but the consensus of most developers is that a slowing market has/will dampen land value increases. STAFF RECOMMENDATIONS It is staff's opinion that the trail dedication should not be changed for 1991. Given the overall figure of $3,250 for commercial property, and the relatively slow/soft market for commercial and industrial development, staff would recommend "no changes" for 1991 in the commercial/industrial rates. In regards to residential development, staff believes there has been a value increase ranging from 2% to 4%; this means land value has increased from $320 to $640 for single families. Each living unit should be considered carefully. FOR COMMISSION ACTION Recommend to the City Council changes in land values for determining parks dedication requirements for residential, commercial/industrial and trails for 1991. KV/bls ~9 CITY OF EAGAN PARK DEDICATION POLICY POLICY ADOPTING STANDARDS AND GUIDELINES FOR DETERMINING THAT PORTION OF LAND BEING PLATTED, SUBDIVIDED OR DEVELOPED WHICH IS TO BE CONTRIBUTED TO THE CITY IN LIEU OF SUCH CONVEYANCE OR DEDICATION, ALL AS PROVIDED BY SECTION 13.20 OF THE CITY CODE. PURPOSE: The City Council recognizes it is essential to the health, safety and welfare of the residents of Eagan and persons working in Eagan, that the character and quality of the environment be considered to be of major importance in the planning and development of the City. In this regard the manner in which land is developed and used is of high priority. The preservation of land for park, playground and public open space purposes as it relates to the use and development of land for residential, commercial/industrial purposes is essential to the maintaining of a healthful and desirable environment for all citizens of the City. The City must not only provide these necessary amenities for our citizens today, but also be insightful to the needs of our future citizens. It is recognized by the City Council that the demand for park, playground and public open space within a municipality is directly related to the density and intensity of development permitted ad allowed within any given area. Urban type developments mean greater numbers of people and higher demands for park, playground and public open space. To disregard this principle is to inevitably over-tax existing facilities and thus, diminish the quality of the environment for all. The City's Park Systems Plan Study has established minimum community criteria for meeting the needs of the residents of Eagan. In order to meet the community needs for parks and open space,15 acres of park shall be required for each 1,000 residents, of which 12 acres shall be designated as neighborhood parks. This shall be the standard upon which the City shall establish its parkland and parks cash dedication. It is the policy of Eagan that the following standards and guidelines for the dedication of land for park, playground, and public open space purposes (or cash contributions in lieu of such dedication) in the subdividing and developing of land within the City shall be directly related to the density and intensity of each subdivision and development. 1 3p. 2. RESIDENTIAL PARKLAND DEDICATION The amount of land to be dedicated by a developer shall be based on the gross area of the proposed subdivision, proposed type of dwelling unit and density. Census data for 1985 of 3.5 residents for single family, 2.8 for duplex, 2.1 for townhouse/quad. and 1.9 for apartments has been used as density standards for formulating calculations in meeting the criteria of park needs of Eagan residents. The formula for land dedication: The greater of 1) proposed units per acre or 2) zoned density. DWELLING UNITS LAND TO BE DEDICATED 0 - 1.9 units per acre 8% 1.9 - 3.5 units per acre 10% 3.5 - 5.9 units per acre 12% 6 - 10 units per acre 14% 10 + units per acre Add .5% for each unit over 10 3. STANDARDS FOR ACCEPTING DEDICATION OF LAND FOR PUBLIC PARK PURPOSES A. Land proposed to be dedicated for public purposes shall meet identified needs of the City as contained in the Park Systems Plan and Comprehensive Guide Plan. B. Prior to dedication for public purpose, the subdivider shall deliver to the City Attorney, an abstract of title or registered property abstract for such dedication. Such title shall vest in the City good and marketable title, free and clear of any mortgages, liens, encumbrances, assessments and taxes. The conveyance documents shall be in such form acceptable to the City. C. The required dedication and/or payment of fees-in-lieu of land dedication shall be made at time of final plat approval. D. The removal of trees, topsoil, storage of construction equipment, burying of construction debris, or stockpiling of surplus soil is strictly forbidden without the written approval of the Director of Parks and Recreation. E. Grading and utility plans, which may affect or impact the proposed park dedication, shall be reviewed and approved by the Parks ad Recreation Director prior to dedication, or at such time as is reasonably determined. F. To be eligible for park dedication credit, land dedicated is to be located outside of drainways, flood plains or ponding areas after the site has been developed. Grades exceeding 12% or are unsuitable for parks development shall be considered for partial dedication. 2 .3/. Where ponding has been determined to have a park function, credit will be given at a rate of 50% of the pond and adjoining land area below the high water level; a minimum of 70% of land above the high water mark shall be dedicated before pond credit is granted. Other City park dedication policies relating to pond dedication must also be complied with. In those cases where subdividers and developers of land provide significant amenities such as, but not limited to swimming pools, tennis courts, handball courts, ball fields, etc, within the development for the benefit of those residing or working therein, and where, in the judgment of the Director of Parks and Recreation, such amenities significantly reduce the demands for public recreational facilities to serve the development, the Director may recommend to the Advisory Parks and Recreation Commission that the amount of land to be dedicated for park, playground and public open space (or cash contributions in lieu of such dedication) be reduced by an amount not to exceed 25% of the amount calculated under paragraph 2 above. G. The City, upon review, may determine that the developer shall create and maintain some form of on-site recreation use by the site residents such as tot lots and open place space. This requirement may be in addition to the land or cash dedication requirement. 4. CASH DEDICATION If, at the option of the City, it is determined that a cash dedication shall be made, said cash shall be placed in a special fund for Parks and Recreation use and deposited by the developer with the City prior to final plat approval. The City Council, upon review and recommendation of the Advisory Parks and Recreation Commission, shall annually determine by resolution the park cash dedication fee per residential unit. Said fee shall be determined by the average market value of undeveloped residential property by zoning classification, served by major City utilities, divided by the number of units per acre which shall provide the equivalency of twelve acres per thousand population. Said cash dedication, effective January 1, 1990 shall be: Cash Equivalent Units Per Per Residential Housing Tvne Average Market Value 100 Population Unit Single Family $16,000 per acre 28 $685.00 Duplex $17,500 per acre 35 600.00 Townhouse/Quad $21,000 per acre 47 535.00 Apts/Multiple $23,500 per acre 52 540.00 Cash dedication shall be determined/computed at the rate in effect at the time of final plat. 3 3A- 5. INDUSTRIAIICOMMERCIAL DEDICATION REQUIREMENTS Subdividers and developers of commercial/industrial land, including commercial/industrial portions of Planned Developments, shall be required at the time the site plan is approved and building permits are issued to dedicate to the City for park, playground and public open space purposes, an amount of land up to 7.5% of the net land area within the development as determined by the City. In those cases where the City does not require park or open space within such developments, the City shall require payment of fees in lieu of such land dedication in an amount equal to $.055 per square foot of net land area, or such amount as determined by the City Council. Cash shall be contributed at the time of approval of each final plat or at the time of site plan or building permit approval, as determined by the City. The fee dedication requirement for all commercial/industrial plats which have received site plan approval prior to January 1, 1983, but have not been issued building permit approval from the City, shall be in an amount equal to $.025 per sq. ft. of net land which shall be contributed at the time of building permit approval. A credit of up to 25% of the required dedication may be allowed by the City Council for on-site storm sewer, water, ponding and settling basins provided that such improvements benefit identifiable park and recreation water resources. The City Council, upon review and recommendation of the Advisory Parks and Recreation Commission, may annually review and determine by resolution, an adjustment to the industrial/commercial fee based upon the City's estimate of the average value of undeveloped commercial/industrial land in the City. 6. REQUIRED IMPROVEMENTS Developers shall be responsible for making certain improvements to their developments for park, playground and public open space purposes as follows: A. Provide finished grading and ground cover for all park, playground, trail and public open spaces within their development as part of their development contract or site plan approval responsibilities. Landscape screening shall be in accordance with City Policy. B. Establish park boundary corners for the purpose of erecting park limit signs. The developer shall contact the appropriate Parks and Recreation Department personnel for the purpose of identifying park property corners. C. Provide sufficient public road access of no less than 300 feet for neighborhood parks and additional frontage for community parks. 9.3. 4 7. AUTHORITY The State of Minnesota has recognized the importance of providing for parks and open space in M.S.A. 462.358, Subdivision 2 (b) which clearly gives the right to cities in it's subdivisions regulations to require reasonable portions for public use. The City of Eagan has, by this dedication policy, chosen to exercise this right in establishing minimum requirements for meeting the public needs. 1990 5 CITY OF EAGAN TRAIL DEDICATION POLICY POLICY ADOPTING STANDARDS AND GUIDELINES FOR DETERMINING THAT PORTION OF LAND BEING PLATTED, SUBDIVIDED OR DEVELOPED WHICH IS. TO BE CONVEYED OR DEDICATED TO THE PUBLIC FOR TRAIL PURPOSES OR WITH RESPECT TO WHICH CASH IS TO BE CONTRIBUTED TO THE CITY IN LIEU OF SUCH CONVEYANCE OR DEDICATION, ALL AS PROVIDED BY SECTION 13.20 OF THE CITY CODE. 1. PURPOSE The City Council recognizes that in the best interest of the health, safety and welfare of the residents of Eagan, that a standard be adopted to complete the Park Trail System as set forth in the Eagan Comprehensive Guide Plan. The Eagan trail system is designed to provide links between the various points of interest and public facilities which exist and are planned within the community. To more adequately assure the timeliness and priority of the completion of segments of the trail system, the Council has resolved that as a prerequisite to plat approval, subdividers shall dedicate land for trails and/or shall make cash contribution to the City's park trail fund as provided by this section. 2. TRAIL LAND DEDICATION REQUIREMENTS A. Land to be dedicated shall be reasonably suited for its intended use and shall be at a location identified upon the City of Eagan's Trail Plan. B. The Park and Recreation Advisory Commission shall recommend to the City Council the trail land dedication and/or cash contribution requirements for proposed subdivisions. C. Changes in density of plats shall be reviewed by the Parks and Recreation Advisory Commission for reconsideration of trail land dedication and cash contribution requirements. D. When a proposed trail has been indicated in the City's official map or Comprehensive Plan, and it is located in whole or in part within the proposed plat, it shall be designated as such on the plat and shall be dedicated to the City of Eagan. If the subdivider elects not to dedicate an area in excess of the land required hereinunder for such a proposed trail, the City may consider acquiring the trail land through purchase or condemnation. E. Land area conveyed or dedicated to the City shall not be used in calculated density requirements of the City zoning ordinance. 1 5 3. CASH DEDICATION A. In lieu of trail land dedication as set forth on the City's Trail Plan, the City may require the following cash donations: Residential Dwelling Units $100.00 per dwelling unit Commercial/Industrial/Public Facility $854.00 per acre B. The city may elect to receive a combination of cash and land for trail use. The fair market value of the land the City requires for its trail system shall be subtracted from the cash contribution requirement set forth in paragraph 3(a). The remainder shall be a cash contribution requirement. C. The fair market value shall be determined as of the time of preliminary plat approval in accordance with the following: 1. The City and the developer may agree as to the fair market value; or 2. The fair market value may be based upon a current appraisal submitted to the City by the subdivider at the subdivider's expense. The appraisal shall be made by appraisers who are approved members of the MAI or equivalent real estate appraisal societies. 3. If the City disputes such appraisal, the City may, at the subdivider's expense,obtain a second appraisal of the property by an appraiser who is a member of the MAI or equivalent real estate appraisal societies. The second appraisal shall be conclusive evidence of the fair market value of the land. D. Planned Developments with mixed land uses shall make cash and/or trail land contributions in accordance with this section based upon the percentage of land devoted to the various uses. E. Cash for trail contributions are to be calculated at the time of final plat approval. With respect to a cash dedication for residential units, payment shall be required prior to the City releasing the final plat for recording purposes. With respect to commercial/industrial/public facility property, payment for the cash dedication shall be made at the time of the application for the building permit. F. Cash contributions for the trail dedication shall be deposited in the City's Park and Recreation Trail Development Fund and shall only be used for trail planning, acquisition or development. 1990 2 3~. MEMORANDUM TO: ADVISORY PARKS AND RECREATION COMMISSION FROM: DOROTHY PETERSON, RECREATION SUPERVISOR II DATE: NOVEMBER 26, 1990 RE: FEES AND CHARGES SCHEDULE REVIEW Background In April of 1990, the Commission reviewed and recommended for adoption a schedule of fees and charges for the use of City athletic facilities. That fee schedule was utilized for 1990 programs and events. Categories of athletic facilities and user groups were also established by the April action of the Commission. One new user category was encountered in 1990. Commission action in April requested an annual review of fees and charges. In that the budget planning for the Department's adult softball leagues will begin shortly, it is appropriate that the commission review the fees and charges at this time. A copy of the adopted fee schedule and the category lists are attached. Items for Discussion • Fees for the use of most facilities have remained at the same level for three (3) years or more. The softball tournament field rental fee has remained the same for more than ten (10) years! The Department's fees, generally, are in the mid to low range compared to other communities. (March 1990 survey attached) • Youth tournaments: A week-end travel baseball tournament,held in July of 1990, required considerable Department support. Staff proposes a clarification of user categories under Youth Tournaments that separates travel sports from in-house programs. • Fees charged for rental of pavilions, shelter buildings, sun shelters and community rooms are included for the Commission's review at this time. These fees have remained unchanged since first established in 1987. J7. Fees and Charges Schedule Review November 26, 1990 Page 2 Proposed increases in athletic facility user fees: 1. Parks and Recreation Department Programs • Adult Sport League administrative fee increase: $45.00 to $50.00 Justification: Anticipated increase in postage and paper products. 2. Adult Sport League • Maintenance fee increase $30.00 to $5000 Justification: Fee has remained unchanged for 3 or 4 years and maintenance costs have risen. 3. Youth Athletic Association Programs • Travel baseball increase $5000 to $60.00 Justification: $60.00 is a minimal fee. Travel teams play 10 or more home games on a class A facility. Youth Athletic Association • Independent baseball team increase: $100.00-$200.00 to $150.00-$300.00 6 - 9 games $150.00 10+ games $300.00 Justification: The proposed fees are considered reduced fees. They are designed to address the special field preparation for these games. The current fees have remained the same for four years. 4. Private Organization Programs • Church youth leagues softball league per team increase $35.00 to $50.00 Justification: The fee has remained the same for four (4) years. The City's costs have increased. • Softball challenge games per game basis, all private categories $15.00 to $2000 Justification: This fee has remained the same for six (6) or seven (7) years. The proposed fee more accurately addresses costs and is in response to user surprise concerning the low fee charged previously. 141. Fees and Charges Schedule Review November 26, 1990 Page 3 • Corporate Leagues Broomball and Soccer $35.00 to $50.00 Justification: The fee has remained the same for 4 or 5 years The fee is aligned with that proposed for the Department's own programs. 5. Select Teams: Soccer youth and adult increase $15.00 to $20.00 Justification: Teams in this category have a minor tie to the City. Permits are issued space available; the fee is in line with proposed increased per game bases for other sports. Tournaments Adult Sports: field or rink/day proposed increase $35.00 to $50.00 hour/lights proposed increase $20.00 to $25.00 Justification: The fee has remained the same for more than ten (10) years. The organizations conducting tournaments are motivated to make a profit. The proposed increase again addresses the special field/ rink preparations for tournaments. Adult Tennis: Current fee $35/ct./day change to $50.00/2 cts./day Justification: The hourly rate $2/hr./ct., and the tournament rate need to be more closely aligned. A typical tournament tennis reservation is for twelve (12) hours/court or more. The daily fee is cleaner to administer. NEW: Youth Tournaments In House Sports No Fee Travel Sports: baseball, soccer, softball Reduced rate $35.00/field/day Justification: Tournaments require on site $25.00/hr/lights maintenance, generate trash and the restroom janitorial tasks continue day long. Rental Fee Pavilions and shelter Buildings 1/2 day $35.00 to $50.00 Justification: The rental fee has remained the same full day $50.00 to $75.00 since 1987. The proposed fee more adequately addresses Department costs which have risen each year while the fees remained unchanged. 3q. Fees and Charges Schedule Review November 26, 1990 Page 4 Sun Shelters $15.00 to $20.00 Justification: The rental fee has remained the same since 1987. Preparation and clean up costs have increased. For Commission Action It is appropriate that the Commission approve and recommend for adoption the rental rates for athletic fields and picnic facilities for 1991. The Commission may choose to adopt the rates as proposed or amend where the Commission may deem appropriate. Staff will be present to respond to questions from the Commission. DP/nh attachment 'fa. FEES AND CHARGES APRIL 27, 1990 PAGE 2 Categories of Facilities: Class A Baseball: Fully fenced fields, in an athletic complex Softball: Fully fenced fields, in an athletic complex Hockey: Shelter building, two hockey rinks Tennis: Four or more courts, may be lighted Soccer: Full size, two or more fields, shelter building Class B Ballfields: Ag lime infield, no mound, open outfield, in a neighborhood park or school site Baseball: Ag lime base paths, mounds, open outfield, at a school site Hockey: One hockey rink, small shelter Tennis: Two courts Soccer: Full size, two fields or less, portable restroom Class C Ballfield: Grass infield, facility not programmed Hockey: One hockey rink, warming house or trailer Tennis: One court Soccer: One field, 240' x 180' or smaller Categories of Users: 1. Park and Recreation Department Programs 1.1 Adult sport leagues: eligibility is based on "live or work" in the city. Department Staff directs and administers the leagues (softball, hockey, tennis, football, broomball) a. Use class A facility 1.2 Youth programs: skating lessons, speedskating, tennis lessons and camps a. Use Class A and B facilities 1.3 Adult programs: Tennis lessons, skating lessons a. Use Class A and B facilities 2. Eagan High School, Dakota Hills Middle School Co-Curricular Activities a. Use Class A and B facilities 41. FEES AND CHARGES APRIL 27, 1990 PAGE 3 3. Youth Athletic Association Programs 3.1 In-house leagues, Eagan Athletic Association, Eagan Hockey Association a. Use Class B facilities 3.2 Travel leagues, Eagan Athletic Association, Eagan Hockey Association a. Use Class A and B facilities 3.3 Independent, Require 70% Eagan youth; Bluejays, Legion, VFW a. Use Class A facilities 3.4 Rosemount Area Athletic Association, Mend-Eagan Athletic Association a. Use Class B facilities 3.5 4H, Scouts, etc. a. Use Class B facilities 4. Private Organization Programs 4.1 Church Youth Leagues a. Use Class A or B facilities 4.2 Church Adult Leagues a. Use Class A or B facilities 4.3 Corporate Leagues: Unisys, Rosemount Inc., Volvo Tennis a. Use Class A facilities 4.4 Independent Teams: Burnet Realty, KC's a. Use Class A or B facilities 4.5 Challenge Games a. Space available A or B facilities 4.6 Private Lesson Programs a. Class A or B facilities 5. Select Teams 5.1 Youth Olympic Development a. Use Class A or B facilities 5.2 Adult; recreational league soccer, for example a. Use Class A or B facilities FEES AND CHARGES APRIL 27, 1990 PAGE 4 Proposed Fees and Charms Proposed for 1991 1. Parks and Recreation Department Programs 1.1a Adult Sport Leagues (softball) a. Administrative fee $45.00/team $50.00 b. Field Light fee $25.00/team Same c. Maintenance fee $30.00/team $50.00 d. Facility improvement fee $25.00/one time fee upon entry to the league Same e. All other direct costs varies 1.1b Adult Sport Leagues (minor sports) a. Administration fee $45.00 $50.00 b. All direct costs varies 1.2 Youth Programs a. Direct costs varies 1.3 Adult Programs a. Direct costs varies 2. Eagan High School, Dakota Hills Middle School a. No fees 3. Youth Athletic Association Programs 3.1 In-house a. No fees 3.2 Travel Leagues a. Minimal fees 1) Baseball $50.00/team $60.00 2) Soccer Same 3) Hockey Same 3.3 Independent a. Reduced fees 1) Baseball $100.00 - $200.00 $150 - $300.00 - 6-10 games $100.00 6 - 9 games $150.00 - 10+ games $200.00 10+ games $300.00 3.4 RAAA, Mend-Eagan a. No fees 3.5 4-H, Scouts a. No fees 43. FEES AND CHARGES APRIL 27, 1990 PAGE 5 4. Private Organization Programs Proposed for 1991 4.1 Church Youth Leagues a. Softball $35.00/team, league run on city facilities $50.00 b. Softball $15.00/game, league uses one city facility on weekly basis $20.00 4.2 Church Adult Leagues a. Softball $15.00/game, league uses one city facility on a weekly basis $20.00 b. Maximum season length 12 weeks 4.3 Corporate Leagues a. Broomball $35.00/team, maximum season 6 weeks $50.00 b. Tennis $2.00/court/hour, maximum season 12 weeks Same c. Softball $100.00/team, fall field space, maximum season 8 weeks Same d. Soccer $35.00/team maximum season 10 weeks $50.00 4.4 Independent Teams a. Softball $15.00/game $20.00 4.5 Challenge Games a. Softball $15.00/game; use two time blocks $30.00 $20.00/40.00 4.6 Private Lesson Programs a. Tennis $2.00/court/hour Same 5. Select Teams 5.1 Youth Olympic Development a. Soccer $15.00/game, maximum season, 12 weeks $20.00 5.2 Adult League a. Soccer $15.00/game, maximum season, 12 weeks $20.00 Tournaments Adult Softball: $35.00/field/day $50.00 $50.00/building fee Same $20.00/hour/lights $25.00 $150.00 damage deposit Same Liability Insurance, $600,000, city an additional insured Adult Soccer: $35.00/field/day Liability Insurance $50.00 FEES AND CHARGES APRIL 27, 1990 PAGE 6 Proposed for 1991 Adult Tennis: $35.00/court/day $50.002 cts./day Liability Insurance Adult Broomball: $35.00/rink/day $50.00 $20.00/hour/lights $25.00 $50.00 shelter fee Same Liability Insurance Youth Tournaments: No Fee NEW MPrtE i 5CIO FEES AND CHARGES FOR ATHLETIC FIELDS User Baseball Softball Sooner Tennis Hockey Dept.Programs EP: $50 Cap.Impro.fl'eam MG: No maintenance fees Youth In House Youth Travel AV: $30 if under lights AV: Independent $10 Eag: $50/season Lkv: $100/season Youth Church MG: Att fee: 5.50/hr. Eag: 35/team Adult Church AV: $10 AV: $10 Bsv: 6.75 - 8.25 Rsv: $20 each time Blgt: $10 Rsv: 12/field SSP: 12/field $15/lights Rchf: 125/team Adult Independent Bsv: $10/game Bsv: Private 7.75-9.25 AV: $10; $30/field Bsv: $2/Ct•/Hr. IGH: Rchf: $125/team Lkv: $35/team Rsv: $10/game Blmt: S2/Ct-/Hr. No S, Eag: $200/yr Rst: $60/team Eag: $35/season in kind Rchf: $125/team, Rchf. $125/team Corporate Leagues Bsv: Private rate 7.75-9.25 Bsv: $12/field/night Bign: min 2 cts; Bign:S20/team, Rchf: $125/yr. Eag: Donation $2/Hr./Ct. exclusive park Ply: by not reserved SSP: $15/d, $15/nights- Rchf: $3/Ct./Hr. - days residents only Eag: Donation Eag: $2/Ct./Hr. IGH: No S, in kind Rsv: won't allow Bsv: S2/Ct./Hr. Single Reservation AV: $20 AV: $10; $5/hr/lights AV: $10 Bsv: S2/Ct/Hr. AV: $10; S15/hr./lights Bsv: $10/3 his. Bsv $10/3 hrs. MG: 30/d/ct. Bsv: Permit fee $8 or Lkv: $15/use (tournament) $13 for after hours Ply: res: $30/12 day Bign: Permit $10 MG: 6/hr-resident groups $55/full day Att. $8/hr, 20/field/light Rsv: $12 SSP: $12/field Rchf: $25/1 game MEMO TO: EAGAN ADVISORY PARK AND RECREATION COMMISSION OM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: NOVEMBER 27, 1990 SUBJECT: PARK SYSTEM PLANNING ISSUES INTRODUCTION During the past several years, the Advisory Park and Recreation Commission has played an active role in the annual prioritization of a 'parks improvement program', for the forthcoming calendar year. This has typically involved the Commission's review of a list of potential improvements followed by the assignment of an 'A' through 'C' prioritization for each project. A finalized list of projects, in rank form, have then been assembled by staff and served as a basis for guiding the preparation of plans and specifications for the coming year. This process has served the department well in terms of allowing public input into the process (vis a vis the Commission) and for allocating limited staff resources in an efficient manner. One of the purposes of this memorandum is to again request the involvement of the Commission in assembling a list of priority improvements for the 1991 construction season. Beyond this 'short-term' objective, however, the department is also interested in gaining the input and perspectives of the Commission as it pertains to the issue of long-term planning and development for the Eagan parks system. With the advent of shrinking economic resources for infrastructure development, combined with a parks system guide plan now largely out of date, it may again be timely to challenge both the Commission (and the Department) in addressing itself to the future acquisition, capital development, and programatic needs for the parks system - from a more comprehensive point of view. This memorandum will attempt to begin that process through the broad categorization of these planning needs into three separate issue areas: • Issue #1 - Short-term Development (1991) • Issue #2 - Near-term Planning (1992 and 1993) • Issue #3 - Long-term Planning (1994 and beyond) Within each planning area, this report will attempt to clarify the relevant issues, suggest a procedure for initiating the decision making process, and identify any action required by the Commission at this time. ISSUE #1 - SHORT-TERM DEVELOPMENT (1991) Background The Parks and Recreation Department would appreciate input of the Commission, at the December meeting, relative to the establishment of a prioritized list of park site improvements for the 1991 construction season. To this end, the Park Planning Division has assembled a 'Parkland Development and Improvements' list found on pages,5A- through 4 of the packet. The Commission will note that the list identifies projects of both a 'carryover' nature (from developments initiated in previous years) as well as a number of newly listed items. 1 47. Unlike past years, staff has not pre-assigned any 'prioritization' to the project list prior to the Commission's initial review. Rather, in the interest of not biasing the decision making process, staff is suggesting that the Commission be at liberty in directing the Department on project development in 1991. In this process, though, some caution should be exercised, to ensure that 'carryover' projects from previous years be given appropriate recognition in the final ranking. Staff will provide additional information on these ongoing projects at the December meeting to assist the Commission in their review. Recommendation It would be helpful if each Commission member could spend some time in reviewing the list prior to the meeting and be prepared to offer their comments and ideas at that time. Following the December meeting, staff will prepare a finalized list of proposed 1991 park improvements and present the same to the Commission at their January 1991 meeting. ISSUE #2 - NEAR-TERM PLANNING (1992 AND 1993) Background In preparing an annual list of proposed park improvements, staff have always recognized that the number and volume of projects far exceed what can be realistically achieved by the Department in one year. In fact, the list before you probably transcends what the City is capable of completing even in a three to four year period. Perhaps it could be best described as a collective assessment of remaining projects to be finalized under the parks system guide plan, along with new recreation needs/opportunities which have arisen as a result of the City's unexpected growth and the development of new neighborhoods. The issue of near-term planning is brought before the Commission, at this time, in recognition of the limited financial and staff resources which must be addressed in the planning of projects during the next two to three years. Unless unanticipated levels of revenue are secured from parkland dedication fees, a very likely scenario is that only a portion of this project list can be concluded. With this in mind, it would be extremely beneficial to staff to have the guidance of the Advisory Park and Recreation Commission on how the remaining dollars can be best distributed across this list of potential projects. Some of the policy- related questions which come to mind are: • To what extent should funds be focused on second or third phase development of existing parks versus the construction of neighborhood parks within new developments? • Should priority be given to the installation of discretionary amenities (park furnishings or unique recreation facilities) as opposed to basic leisure service facilities? • Should the planning and design of community-based projects begin now even though construction dollars may not be available in the near-term (e.g., Patrick Eagan Park, Lexington/Diffley Site)? With limited monies remaining in the park site development fund, coupled with industrial/commercial development on the down swing, the Commission should now turn its attention to aiding the planning policy process through this period of transition and uncertainty. 2 4br- Recommendation Staff is recommending that a special workshop with this Commission be scheduled for April or May to facilitate additional discussion and decision making around this issue. Recognition of the budgetary constraints which exist will be an important factor in the Commission's deliberation over projects to complete in the near-term versus those to be delayed until the next major funding cycle for capital investment. Staff feels that this could be best facilitated by providing the Commission with estimated implementation costs for each of these remaining projects at the special workshop. Several different allocation scenarios could also be presented for the Commission's reaction. It is quite likely that at least an hour of discussion could be committed to this issue alone. If the Commission concurs with the staff assessment and agrees that a special workshop should be held, it would be appropriate at this time to establish a specific date for such a meeting. No other formal action is required. ISSUE #3 - LONG-TERM PLANNING (1994 AND BEYOND) The third issue to be addressed in this memorandum is the need to begin the process for establishing policies and implementation strategies to guide parks system development (and redevelopment) into the 21st century. In order to put this issue in a context for fruitful discussion, a brief overview of parks systems planning and development during the past 20 years is provided below. Historical Background The concept of a community parks system in Eagan was born with a creation of an Advisory Parks Commission in 1968. By 1972, the City had adopted its first comprehensive parks systems plan guiding acquisition and development of park land through the 1970's. Implementation of the plan was facilitated through passage of a $622,000 bond referendum in 1972, coupled with a number of outdoor recreation grants - many of which involved 90% federal/state matching funds. Examples of parks developed during this first cycle of parks systems planning included Lexington, Country Home, Highview, Cedar Pond, Woodhaven, and Rahn Parks. A number of other major land holdings were also acquired for future development - several of which remain mostly undeveloped today (e.g., Blackhawk and Patrick Eagan Community Parks). By 1980, City leaders became increasingly cognizant of the need to reassess public desires and attitudes towards future acquisition and development policies for the Eagan Parks System. In a ten year period, the City population had increased by 10,000 with the expectation of reaching 40,000 by 1990. Therefore, in 1982, the City Council commissioned the research and planning firm of Erikilla and Associates to develop an entirely new parks systems planning guide in recognition of sweeping changes in community demographics and growth. A study framework for the plan focused on two major areas - public involvement and action oriented plans. The public input phase of the plan provided necessary public information for design of system goals, standards and implementation. This included a tactics study, in-park interviews, public workshops, citizens survey, and issues summary. One of the primary action oriented sections of the systems plan was an acquisition and development guide. The funding section of the plan established a process of projecting park acquisition needs and improvements, setting of priorities, and the scheduling for their provision. Funding sources were defined and a five year CIP for parks was approved, linking funding sources to specific parks. The total cost for plan implementation through 1990 was estimated at $8 million. 3 49 In May 1984, voters of Eagan passed a $4.4 million bond referendum for acquisition and development of 37 individual park sites. The parks system's plan also addressed improvement to the City's park dedication ordinance. Since 1983, over $2.5 million has been expended through this fund, along with the acquisition of 260 acres of park land. Over $700,000 in outdoor recreation grants were also secured in the 1980's for park site improvements. In order to achieve an efficient and quality oriented program for parks design, a 'landscape architect/park planner' was hired in 1984 to oversee the administration and implementation of individual park site master plans. Taken together, it is estimated that more than $10 million in park land acquisition and development was completed in this 'second phase' of park system growth during the 1980's. Issue Discussion Much of Eagan's success in the development of a well-rounded park system, characterized by high quality facilities and a balanced distribution of community, neighborhood, and special use parks was effectuated through the adoption of a Comprehensive Parks System Guide Plan in 1982. The process involved in generating that plan and the resultant policy recommendations which it contained, offered a solid framework from which the Advisory Commission and the Department could sufficiently justify and allocate economic resources. Moreover, the public input process into the development of a long-range Capital Improvements Program ultimately laid the groundwork for a successful bond referendum - which has been the primary funding source for plan implementation. Unfortunately, the parks systems plan adopted in 1982 is now reaching a stage of obsolescence. As the Commission might expect, the original parks system inventory and issues analysis has become grossly outdated. The demographics of the community have also dramatically changed in the last eight years. The assessment of public recreation needs and resultant standards may no longer be relevant to the current population base. One striking example of this is the growing interest in youth soccer, evidenced in the corresponding shortages in adequate field space in recent years. With respect to the original long-range CIP, most of the development and acquisition projects have been fully addressed and in some cases exceed original expectations. Therefore, the current plan cannot be expected to adequately address future systems planning from the broader community perspective. A number of other special issues also warrant further study and could best be addressed through an update to the parks systems guide plan. Some examples include long-range plans for a nature interpretive center, community recreation center, or arboretum; development of a recreation marketing plan; and implementation of a long-range rehabilitation/replacement program. A second major issue affecting long-term planning and development is the problem of declining economic resources for infrastructure development and maintenance. Unfortunately, within three to four years, most of the existing monies within the park dedication fund will have largely dried up. As the Commission knows, the bond fund has also been exhausted. Under current budgeting scenarios and recent actions by the State Legislature, it is clearly evident that adequate dollars cannot be provided for through the City's operating budget to meet these needs. Consequently, unless an influx of additional dollars are made available through alternative funding sources, many of the currently identified projects - and those identified in a new parks systems plan - will not be possible. In addition, an estimated $1.2 million in funding will be required between the years 1993 and 2003 for simple rehabilitation and replacement of facilities constructed in the 1970's and 1980's. 4 Planning Strateciv By way of this memorandum, staff have attempted to alert the Commission to this issue such that the process of public discourse and planning can be initiated. As a matter of strategy, staff is recommending to the Commission that a more detailed long-range issues statement and report be furnished to the Commission for their review at the special workshop in March or April. At a cursory level, this report would likely contain the following information and assessments: • A historical perspective on parks system development, • An assesment of the current system and status of funding programs, • An issues statement and problem definition, • A causal model relating lack of a long-range plan/fiscal strategy to potential outcomes, • A values statement associating likely impacts to the community if an intervening policy(ies) is not developed (i.e., loss of opportunity, degrading resources, safety issues, unmet needs, etc.), • A discussion of special interest groups/user groups and their perspectives on parks planning for the 1990's, • The identification of goals and objectives to be met through the planning process, • A discussion of possible policy alternatives for Commission/Council action (e.g., proceeding with parks systems plan update, provision for public input/hearings, financial alternatives, etc.), • Development of a GANTT chart identifying major planning elements and accompanying time lines, and • A review of cost projections for a comprehensive update to the Park System Guide Plan. Recommendation In light of the above discussion, the Parks and Recreation Department recommends that a 'working paper' be developed on the issue of long-range planning for the Eagan parks system to be reviewed and acted upon by the Advisory Parks and Recreation Commission at a later date. Similar to Issue #2, it is the suggestion of staff that this review could be best handled in a special workshop setting, given the amount of time and discussion involved with this topic (one to two hours). If the Commission concurs with this assessment, it would be appropriate at this time to authorize the Department to initiate the research and preparation of a 'working paper on this issue and to schedule a special workshop for its review in April or May. Ken Vraa Director of Parks and Recreation KV/JKV/cm 5 151 PARKLAND DEVELOPMENT AND IMPROVEMENTS NEAR AND SHORT TERM GOALS AND OBJECTIVES NOVEMBER 15, 1991 PRIMARY TASK/GOAL PARK PLANNING DIVISION PARK/LOCATION RESPONSIBILITIES PRIORITY 1. Construct community park Public review process Blackhawk and related 1st phase Design, construction documents facilities. construction administration & management 2. Construct pavilion/ Programming, design evaluation, Blackhawk shelter building construction administration & management 3. Construct sun picnic Analysis, layout & supervision Heine Pond shelter buildings by Trapp Farm contractual or city Kettle Park forces. Slater Acres Northview 4 )esign/Trail Location/Supervise construction Bridle Ridge Construction Wandering Walk 5. Implementation of Design & supervise installation Trap Farm playground equipment Bur Oaks North/South construction Ohmann Carlson Lake Design for 1st phase parks Willmus development Wescott Station Blackhawk Coventry Pass 6. Implementation of Design and supervise Northview Tennis landscaping and installation Heine Pond reforestation South Oaks Pilot Knob O'Leary North Library Site Slater Acres Bur Oaks South Well Site Coventry Pass Carlson Lake Wescott Station 7. Implementation of Design and supervise Ohmann foundation plantings installation Carnelian adjacent to park shelter Goat Hill buildings. Sky Hill Bndleridge Rahn Athletic Well Site Evergreen Northview 8. Implementation of Design and supervise Northview Park entrance plantings installation 9. Establish comprehensive Analysis and program City of Eagan boulevard planting master development plan. 10. Implementation of Design, inspection, testing, Thomas Lake Prairie miscellaneous construction administration Highline Corridor trailways. and management. (Walnut to Trapp) Wilderness Run Rd. (Trapp to Summer Place Add) Bridleridge 11. Update existing trails Inventory and graphic City of Eagan system map 12. Update comprehensive Analysis, inventory and City of Eagan Trails Systems Map graphic 13. Implementation of Design and supervise Sky Hill plaza areas, dock deck, installation Meadowlands observation deck, O'Leary boardwalks, bridges Pilot Knob Blackhawk Heine Pond Wescott Sta. 14. Implementation of Analysis, design and supervise Trapp Farm horseshoe courts construction. Rahn Park Meadowlands Carnelian 15. Athletic Lighting Analysis of needs for Northview lighting of facilities Rahn Ohmann 1( mplementation of Design, construction documents, Northview parking lot lighting construction administration and management. 53. 17. Implementation of Design and supervise construction Carnelian soccer backboard 1 U date as-built drawings Inventory and graphics 29 park sites ofppost bond referendum parks. 19. U date as-built drawings Inventory and graphics 10 park sites of pre-bond referendum parks. 20. Implementation of Design and supervise Eagan Park comprehensive signage System 21. Implementation of Layout and supervision Miscellaneous grills, benches, waste Park Sites receptacles 22. Implementation of color coat Inspection, Coventry Pass for hard court play areas construction administration Wescott Station and management 23. Design and implementation Analysis, layout, construction Mueller Farm 1st phase facilities administration and for passive area management 24. Design and construct Analysis, layout, construction Northview picnic area administration and management 25. Design and construct Site evaluation, layout Location double volleyball construction administration not known court and management 26. Carry over Improvements Construction administration Wescott Station acc'd to I.C. 90-1 and management Carlson Lake Parks Development Bur Oaks Trapp Farm Bridleridge Coventry Pass Woodhaven 27. Punchlist items for Construction administration Bridleridge I. C. 90-2 and management Ohmann Parks Buildings Northview 28 'nspect Park/School Construction administration Willmus mprovement and management 51. IMPROVEMENT CONTRACT SUMMARY EAGAN PARKS AND RECREATION NOVEMBER 14, 1990 Contract Number Description Park Contractor Contract Amount Total Value Completed % Complete 89-12 Tennis Courts, Hard Courts Northview Athletic Park Finley Bro.Enterprises 5311,744.34 5300.739.41 96% Color Coating, Softball Bur Oaks Park 5801 Baker Road (4% retainage) Fields Fencing & Turf Highview Park Minnetonka, MN 55345 Establishment Lexington Park Country Home Park Contact: Ray Finley Ohmann Park Phone: 938-7383 Slater Acres Park 89-17 Parking lot, Access Road Northview Athletic Park Alexander Construction 5317,203.70 5317,203.70 100% Storm Sewer, Trailways 9050 Jefferson Trail (Finaled) and Turf Establishment Inver Grove Hgts., MN 55077 Contac : Lee Alexander Phone: 688.2755 89-19 Parking Lot and Thomas Lake Park Corrigan Electric Company 523,932.00 523,932.00 100% Pedestrian Lighting Ohmann Park 3065 145th St. West (F haled) Rosemount, MN 55068 Contact: Don Corrigan Phone: 423-1131 89-20 Hockey Rink/Free Skate Bridle Ridge Park C. S. L Electric 536,250.00 536,250.00 100% Athletic Lighting 5241 West Broadway (Finaled) Minneapolis, MN 55429 Contact Mike Pepek Phone: 533-3344 Page 1 of 2 89-23 Bituminous Trails Thomas Lake Park Barber Construction Co.,Inc. $91,33&40 $92,871.22 101% Trapp Farm Park P. 0. Box 5324 (Finaled) Quarry Park Hopkins, MN 55343 South Oaks Park Rahn Park Contact: Jim Barber Phone: 938-9607 90-1 Grading, Trails, Parking Carlson Lake Park Bituminous Roadways, Inc. $262,764.25 $185,511.44 70% Utilities, Hardcourts and Wescott Station Park 11201 Rich Valley Blvd. Turf Establishment Bridle Ridge Park Inver Grove Heights, MN 55077 Coventry Pass Park Woodhaven Park Contact: Palmer Peterson Phone: 457-3797 90-2 Park Building Construction Northview Athletic Park W. H. Cates $242,743.40 $191,213.12 78% Bridle Ridge Prk 300 Hwy. #55 Ohmann Park Hamel, MN 55340 Contact: Jeff Cates Phone: 478-6050 89-X Grading and Turf Coventry Pass Park Enebak Construction Not applicable Not applicable 100% (private) Establishment P. 0. 458 (Finaled) Northfield, MN 55057 (Coventry Pass Addition Development Agreement Contact: Roger Odegard Parkland Dedication) Phone: 333-1307 90-E Grading, Trails, Parking Willmus Park Loeffel Engstrand Not applicable Not applicable 50% (private) Lots, Utilities, Hardcourts P. S. A. #28 1040 S. 6th Street Backstop & Turf Establishment Hopkins, MN 55343 (Oak Ridge School- Contact: Roger Coffman I.S.D. #196, and City cooperative development) Phone 935-0141 Page 2 of 2 DEPARTMENT HAPPENINGS NOVEMBER 1990 Staff, attending the Eagan Stagedoor Performer's monthly board meeting, can report that: o Rehearsals for "A Wonderful World of Christmas" are well under way. o Costumes and the set are being sewn/constructed. o In conjunction with Town Centre and Toys for Tots, tickets for the play may be purchased for $1.00 off by contributing a new toy. o The play booklet will be printed free of charge (ESP purchases the paper) by IDS. o ESP members will participate in the November 17, Toys for Tots Kick-Off. o Posters, flyers, etc., will appear in the community very shortly. Play dates are: December 6, 7, 8 and 9 at Dakota Hills Middle School. A "gala" is planned for December 7; specific details are not final at this time. The Stagedoor Performers return to production is the result of two years of hard work, primarily by the Board of Directors, to raise sufficient funds to carry forth the group's new focus on Children's Theatre. **The Eagan Lions Club has purchased all of the tickets for the December 6th performance, creating a benefit performance for the community. 2. Staff participated in Dakota Hills Middle School's "Community Awareness Day" on November 13. One particular group of 6th, 7th and 8th graders can name their neighborhood park, identified the diverse ways they utilize their park, have an idea of what a recreation supervisor does, discovered how closely the school and the City work together and were invited to volunteer, to participate in activities and to bring their friends with them! 3. Staff, as a member of the School District 196 Community Education Youth Development Project, participated in a presentation to the Community Education Advisory Council. Five youth members of the Youth Connection Council participated in the presentation. Discussion centered on the three projects completed last school year, the transportation survey, the youth resource directory and program grants. Tasks for this school year include: ongoing review of grant proposals and focus on youth and service. 4. The Recreation Sub-Committee of the Advisory Parks and Recreation Commission and Recreation staff held its first meeting with high school student representatives. The goals of the meeting were to learn the areas of recreational interests of the high school age group, to explore the likelihood of participation in City sponsored activities, to hear how students find out about events and to discover a teen-age recreational budget ceiling. The youth were outstanding in their conversation interaction with the adults on the committee. Ideas and challenging opportunities were generated. Staff will implement one or two activities this winter. 5. Staff attended the Eagan Athletic Association annual meeting. A full slate of officers was elected, with the exception of a representative who would attend Burnsville and Rosemount Youth Athletic Organization board meetings. The new board will be a mix of experienced and new volunteers. Jan Linton remains the President. Considerable discussion was held regarding the difficulty numerous sports experience in locating enough volunteers, particularly coaches. The consensus was that, in a large part, it is a training issue. The Department's NYSCA program is a first step; as it is meant to be. Staff will continue to monitor the progress of the Committee that was established to study the issue and recommend a course of action to the board. The Department may be called upon to play a significant role in identifying solutions and opportunities. 6. The North Pole Calling Program will be held on December 4, 5 & 6th. Information was sent through the elementary schools in Eagan to over 1,300 children in Kindergarten and First Grade. Members of the Rotary Club, Knights of Columbus, Eagan J.C.'s, Exchange Club, Lion's Club and staff will provide the voice of Santa. Volunteers are still needed. 7. Registration for winter volleyball teams are currently being accepted. Fifty-six (56) Womens, Co-Ed Officiated and Co-Ed Recreation teams are anticipated. 8. Five-Man Basketball Leagues began play November 7 and 8, with sixteen teams playing at Dakota Hills Middle School. This is the maximum number allowed due to the amount of gym space provided by the schools. Other teams were turned away. 9. Three-Man Basketball began play November 14. Ten teams play at elementary school gyms in Eagan. 10. Fourteen people registered for ski lessons through Eagan Parks and Recreation for Hyland Hills Ski School in Bloomington. This is a service provided to give Eagan residents early registration in the largest ski school in the State. Jam' 11. Registration is happening for Men's Broomball and Co-Rec Broomball. In December, 4-Man Hockey registration begins. These leagues begin play in late December and early January. 12. Interviews are taking place for the 25 to 30 winter recreation leader positions necessary to staff the eleven warming shelter sites around the City. Applications are still needed. 13. Park maintenance worker Scott Eppen and Gary Skogstad continued their progress on construction of dugouts on the Goat Hill major league baseball field. The concrete block work, roof structure and shingles are now in place. Weather permitting, the interior finish work will be scheduled for completion yet this Fall. 14. The annual list of park amenity construction was also wrapped up during the month of October. This included the installation of new athletic benches at Carnelian Park, waste containers at Fish Lake and Bridle Ridge Parks and extension of the concrete grill pads at Trapp Farm. Installation of a concrete ramp to the new Northview storage building was also completed. 15. In the area of turf maintenance, a number of Fall projects were undertaken. These included the sodding of numerous sites in the park system, such as the area around the Northview and Ohmann park buildings, Northview soccer fields, infields at Goat Hill, and more than 500 yards at Mueller Farm Park (in conjunction with Independent School District 196). Also, 2,900 yards of sod was laid at Carlson Lake Park. Top dressing of playfields at Ohmann, Northview and Bridle Ridge Parks was done as part of the Department's annual turf maintenance program. The purpose of top dressing is to maintain a level of uniform playing surface, while incorporating organic material and sand into the top soil horizon. Dormant fertilization was completed on all Class 1 and Class 2 turf areas - approximately twenty sites in all. Other projects completed in October included the seeding of worn and high traffic areas of certain parks, winterization of underground irrigation systems, and the site specific top dressing of holes and ruts in various locations in the park system. 16. Pre-season preparations for the skating season got into full swing in early November. Maintenance worker Steve Hadden and a seasonal employee performed a thorough job of fine grading and filling on all affected skating surfaces in order to achieve a more efficient flooding and maintenance program this winter. Light fixtures were also aimed and replaced at all sites, and the portable hockey rink at Lexington Park was installed. sy 17. Tennis nets were removed from all of the parks except Rahn, Northview and Sky Hill, shortly after the first of the month. Tennis nets at the remaining sites will remain up as long as weather conditions permit safe play. 18. In early November work began on the conversion of groundsmaster mower equipment for use in snow removal. This involves the installation of blowers and brooms to six of the prime movers and the Department's portable Zamboni. Tanker trucks were also given a thorough inspection. 19. The late Fall presents a good opportunity for staff to perform restorative maintenance to the City's numerous ballfields. Several of the infield areas, including those at Goat Hill and Northview, received an enrichment of new aglime material. Staff also were busy with cutting in the edges and fine grading the fields at Mueller Farm, Carnelian, Kettle and Ohmann Parks. 20. Preparations also got underway for the sledding season at Trapp Farm Park. Some of the preparatory activities included installation of the temporary fencing, inventory of sledding tubes, direction of signage and provision of firewood for the shelter building. 21. In November, the Forestry Division focused its attention on the transplanting of Evergreen stock from the City's nurseries into the park. Staff also continued with their annual tree pruning projects, as well as wrapping of approximately 800 younger trees to prevent frost-crack and sun scald during the winter months. Progress also continued on the inventory of boulevards and street right-of-ways to determine the feasibility of implementing a long range street tree master planting program. It is expected that final work on the inventory will be completed by late November. 22. On Friday, November 16, 1990, staff from the Parks & Recreation Department were bestowed the honor of receiving a Presidents Award from the Minnesota Parks Supervisors Association at their annual meeting. The award recognizes the innovative program which the City has established in patrolling its park and recreation areas through the assistance of the Police Department's Youth Explorer Post. The City also learned that it will be receiving a Citations Award from the Minnesota Recreation and Park Association for the same program. (CO. MEMO TO: EAGAN ADVISORY PARK AND RECREATION COMMISSION FROM: JOHN K. VONDELINDE, SUPERINTENDENT OF PARKS DATE: NOVEMBER 19, 1990 SUBJECT: MAINTENANCE REPORT/WINTER MAINTENANCE PLAN The purpose of this memorandum is to provide the Commission with a review of accomplishments in the Parks Maintenance/Operations Division during the past construction season, and to offer a look ahead to winter maintenance planning for the coming months. MAINTENANCE REPORT 1. DEVELOPMENT This first section of the report is intended to highlight some of the major accomplishments of the Park Maintenance/Operations Division in the area of construction and development during the 1990 season. As in the past, most of this tasks were undertaken by full-time parks personnel, supplemented by seasonal staff, Summer Youth Work Programs, and volunteers. As Commission members will note from the following discussion, 1990 was another productive season for the Maintenance Division. A. Park Amenities - Installation of various amenities continued to be an area of emphasis in the development of the parks system in 1990. By year's end, an additional 15 park benches, 10 athletic benches, 2 picnic grills, and 24 concrete waste receptacles were available for use by the public. The majority of this work was completed by Maintenance Workers Steve Hadden and Scott Eppen along with seasonal employees. Most of the existing parks have now been retrofitted with these types of park furnishings. Installations in 1991 will largely be focused on the City's new parks, i.e., Wescott Station, Coventry Pass, Carlson Lake, Burr Oaks and Wilmus Parks. B. Athletic Fields - Prior to the season opener, three new sets of bleachers were installed on the softball fields at Northview Park. Final grading of the infields and topdressing of irrigation trenches was also done in preparation for games which began in early May. A new scoreboard was installed on Field #4 at Northview Park in the early spring. Fields #1 through #4 are now completely outfitted with scoreboards. A large scaled scoreboard was also added to the Goat Hill major league field under a donation from the Eagan Lions Club. The most recent athletic improvement was the addition of concrete dugouts to the major league field at Goat Hill, this fall. The dugouts, measuring approximately 9' X 30' in size were constructed by Maintenance Workers Scott Eppen and Gary Skogstad. Assistance was also provided through a private contractor who helped with the concrete block work. This improvement is expected to enhance both the usefulness and operational efficiency of the facility. C. Irrigation - In August, underground irrigation was added to field #5 at Northview Park. This project essentially completes the two soccer fields and eight softball fields at this 1 "0 complex, with a total of 22 acres now under irrigation. D. Shelters/Kiosks - One of the most challenging projects for the department this year involved the construction of the Eagan Athletic Association storage building in Northview Park. A number of full-time and seasonal employees joined forces to construct the building from the 'ground up'. The EAA facility represents the largest building construction project undertaken by force account personnel to date. E. Playgrounds - 1990 saw the installation of just one new playground in the Eagan parks system. This was in contrast to the four to five playgrounds which typified the annual construction program of recent years. The new playground was installed at Rahn Park by Maintenance Workers Don Buecksler and Paul Graham, and was designed to augment use of the park for the Tiny Tots and Summer Recreation programs. F. Signage - New park identification signs were fabricated and installed by the Maintenance Division at four parks - Berry Patch, Ohmann, O'Leary South, and Heine Pond Parks. Two new native 'Prairie' signs were added at Thomas Lake Park, as well, to inform the public of this special resource. Rounding out the list of signage in 1990 was the installation of numerous "Handicap Parking' signs, LAWCON/LCMR grant acknowledgement signs, and court identification signs at the new Northview tennis complex. G. Volleyball - In August, the Twin Cities Tree Trust finished work on their biggest undertaking of the season - the construction of two sand volleyball courts at Rahn Athletic Park. This project was also assisted by the Parks Maintenance Division which did the majority of site preparation and excavation. The Summer Youth Restitution Program also helped with the spreading of sand as one of the last steps in the project. Sand volleyball represents a new offering for City residents and will expand recreation programming alternatives in the future. H. Rahn Park/School Exercise Course - Under a joint partnership with Independent School District #191, the Parks Maintenance Division undertook installation of an exercise/skills course within Rahn Park adjacent to the Elementary School. The course, which consists of six separate exercise stations, was designed in collaboration with Parks and Recreation Department staff. Its primary use will be by physical education classes and to a lesser extent, the general public. J. Landscaping - As reflected in previous 'Happenings' reports, the Forestry Division placed its primary emphasis on tree replacements, pruning, and cultural treatments in 1990. Three landscaping projects of a smaller scale were also undertaken. These included the raised planting bed adjacent to the Rahn athletic building, preparation of a planter box at Northview athletic fields, and the installation of shrubbery beds at the entrance of the Trapp Farm Park shelter. The latter project also involved a financial contribution and labor donation from Lutheran Brotherhood. II. MAINTENANCE This section of the maintenance report focuses on the work accomplishments and activities in the area of Parks Maintenance and Operations. Since it would be impossible to cover all of the maintenance programs in depth, the following discussion will only highlight the major accomplishments and new programs of the 1990 season. 2 A. Extended Maintenance Program - As the Commission will recall, one of the major programatic changes in 1989 involved the institution of an 'Extended Maintenance' program. Not surprisingly, this program continued to experience growth in 1990 as public use of athletic fields and community parks expanded. In particular, reservations of the Goat Hill baseball fields and Thomas Lake pavilion increased to six or seven days per week; with usage beginning in early May and continuing through September. In response, additional staff were brought on-line to handle the associated perfunctory maintenance tasks. An evening 'maintenance' crew, consisting of three seasonal employees, was again utilized in 1990. Their responsibilities included mowing, grounds maintenance, litter pickup, and assistance with recreation programs and community events. B. Turf Maintenance - With the exception of a drier period in September and October, most of 1990 was extremely favorable to the growing of turf grass in Eagan's park and recreation areas. In fact, the spring month experienced such high levels of precipitation that it was found unnecessary to initiate the irrigation systems before June 15th. Conversely, this also created one of the most challenging periods for the department's mowing crews who often worked under adverse conditions in order to keep pace with the fast growing turf. It is estimated that by year's end, well over 6,500 acres of turf had been mowed and trimmed by the department's four Groundsmaster routes and two gang mowers. One of the goals set early in the planning season was to place considerable emphasis on cultural treatments in the parks in 1990. With the season now ended, I am happy to report that the department had an extremely successful year in its Turf Maintenance Program. Fertilization was conducted on all athletic fields, neighborhood parks and public buildings sites - comprising a total of 51 individual areas in all. Weed control was practiced on over four hundred acres, along with the aerification of 41 athletic fields subjected to intensive soil compaction. Topdressing of some of the newer athletic fields was accomplished this fall, including Ohmann soccer, Northview soccer, Northview fields #6 through #8, Bridle Ridge soccer, and the Goat Hill infields. In the fall, seasonal staff completed the long awaited project of topdressing problem areas in the parks (depressions, ruts, low areas) as a measure to reduce risk exposure and to improve operating conditions for the mowers. Finally, sodding was conducted at a number of sites including Kettle, Thomas Lake, Goat Hill, Ohmann, and Northview soccer fields. ISD #196 also co-shared approximately $750 towards additional sodding at Mueller Farm Park. With regard to irrigation, approximately 4,450,000 gallons of water was pumped though the three systems at Northview, Goat Hill, and Rahn Parks. C. Boulevard Maintenance - The sweeping of trails and fine cut mowing along the City's boulevards saw expanded operations in 1990 with the addition of approximately 7.6 lineal miles of trails. In the spring, the entire trail system was swept, encompassing over 60 miles of cleaning. From May through September, a full-time mowing crew, consisting of two Groundsmaster mowers committed approximately three fourths of their time to mowing of the boulevard areas. By 1991, it is expected that this program will grow to over 67 miles of trail and 131 acres of mowing. To accomplish this, it is likely that two full- time Groundsmaster operators will need to be scheduled strictly for the boulevard program. D. Athletic/Soccer Fields - Aside from the improvements mentioned earlier in the report, a considerable amount of ongoing operations and maintenance was necessary to keep the City's athletic and soccer fields in good playing condition. In addition to the park 3 attendants stationed at Goat Hill, Rahn, and Northview athletic parks, seasonal maintenance employees also were responsible for the daily striping and dragging of ball fields. This involved the striping 76 softball and soccer fields, and the daily dragging of 52 aglime infields. Other maintenance tasks such as the grading of ball diamonds and removal of aglime from infield perimeters was accomplished through full-time and seasonal maintenance personnel. E. Bituminous Maintenance - The Bituminous Management Program entered its fourth season of implementation in the Eagan Parks Systems. Among the accomplishments were the sealcoating of five parking lots and six internal park trails, with a total of 26,671 square yards of surface being treated. 1990 also marked the second year of instituting a Long Range Comprehensive Maintenance Program for the City's boulevard trails. A total of 6.6 miles of trail was completed, including those segments along Blackhawk Road, Cliff Road, Lone Oak, and Pilot Knob Road north of Yankee Doodle Road. A portion of trail along Lone Oak Road also required about 400 feet of bituminous overlay due to structural problems in the trail surface. With nearly $173,000 expended on the Bituminous Maintenance Program since 1987, most of the scheduled sealcoating/colorcoating in parks is in compliance with frequency standards set out in the Parks Maintenance Management Plan. However, another two to three years of retroactive maintenance on the City's boulevard trails will be required. F. Facilities Maintenance - A number of improvements were made to various recreation facilities in 1990 , as part of the department's ongoing Maintenance Management Program. In late winter (after the rinks had closed), staff undertook the refurbishing of all soccer and hockey goals contained within the parks system. This included sandblasting, repainting, and the replacement of mesh on the hockey nets. The City's three portable fishing docks were also completely disassembled, sanded, stained, and repainted. Thanks to the ingenuity of our Parks Maintenance staff, a new system was devised for securing the bales to the archery standards at Walnut Hill Park. This innovative technique has greatly reduced the amount of retying and securing of the bales that was necessary in the past. More than 200 picnic tables also received a new coat of stain this fall with the assistance of two court referred adult restitution workers from Dakota County. G. Inspection Programs - In an effort to reduce the City's exposure to risk liability, scheduled inspection programs continued on park playgrounds, hard courts, and tennis courts throughout the operating season. When defects were noted, the Maintenance Division attempted to make the corrective repairs in an expeditious manner. In 1990, a total of 875 individual inspections were conducted by maintenance staff on the City's hardcourts and playgrounds. H. Court Restitution Program - The Parks and Recreation Department continued its aggressive pursuit of restitution services in parks, both through the adult Court Referred Volunteer Program and weekend youth program. With regard to the adult program, a total of 449 hours were committed to various maintenance projects in the parks system. Some of these included painting of all interior surfaces of the hockey rinks, staining of more than 200 picnic tables, and assistance with construction of the Northview irrigation system. The county also instituted a new Weekend Youth Restitution Program in 1990. Nearly 250 donated hours were made available to the department on four separate occasions. Projects undertaken by these youth included staining of hockey rinks, removal of silt fence, and wood splitting. Taken together, these two programs had a value equivalent' estimated at $3,500. 4 (10 4. I. Summer Youth Programs - 1990 represented the 5th Annual season of working with the Dakota County Court Services Department as a site sponsor of the Summer Youth Restitution Program. In addition, the City entered into its 11th consecutive year in its partnership with the Twin Cities Tree Trust (Federal Summer Youth Employment Program). Together, the City garnered over 3,000 hours of 'free labor', with a market value equivalent to approximately $15,000. These youths, led by their respective crew supervisors, completed 12 individual projects in the City's parks system. Some examples include the construction of volleyball courts and planter box at Rahn Athletic Park, installation of a wildlife blind at Thomas Lake Park, trimming of trails at Patrick Eagan and Blackhawk Parks, and cleanup from damage following the storm of July 28th. The Parks and Recreation Department will be actively pursuing work site agreements with both of these programs in 1991. J. Building Maintenance - The City continued its working relationship with Dakota, Inc. for the provision of janitorial services in the City park shelters and pavilions in 1990. To those Commission members who may not be aware, Dakota, Inc. is a non-profit organization which hires physically and mentally disabled individuals for routine type maintenance in the public or private sector. Contracts are written between the employer and Dakota, Inc. for specific jobs and work schedules. Time studies are then performed on each task to establish appropriate costs, regardless of the deficiencies or talents of the individual employees. The objective of the program was to integrate these individuals into the work place and give them a feeling of self esteem and accomplishment. The Parks and Recreation Department has had the pleasure of working with Dakota, Inc. for the past four years, and plans to continue its relationship through the winter months. FORESTRY Several major accomplishments were achieved in the City's Tree Conservation Program during the past year. One of the most notable of these was Council ratification of a comprehensive update and amendment to the City's ordinances as they pertain to the planting and maintenance of trees on public and private property. The most important changes effectuated were the addition of a licensing provision for landscape maintenance contractors, establishment of a Street Tree Master Plan Design Program, allowance of landscaping within the boulevard areas by permit, and stiffened regulations for erosion control and turf establishment on private property. A second accomplishment was completion of the software program for the Tree Resource Management Information System, coined 'TRIMS'. All inventory has been completed and entered into the computer database; staff are now beginning to use the work record aspect of the program to track routine type maintenance. The third area of success for the Forestry Division was the planning and delivery of programs focused around Arbor Day. It was estimated that more than 1,800 residents were direct participants in the City's Arbor Day Program, public tree sale, and special programs held in the six elementary schools. In fact, staff have already begun discussing plans for 1991 programs with First Bank Eagan, who has been a major contributing sponsor during the past two years. WATER QUALITY 1990 was a landmark year in the area of public policy adoption for water quality management. As the Commission will recall, the City Council approved the City's first Comprehensive Water Quality 5 Management Plan in May. Contained in that approval was a series of polices governing the dedication of nutrient ponds within new developments for the purpose of controlling water quality in downstream recreational lakes. The plan also laid out other public initiatives including education programs and a long- range Capital Improvements Program. Following a public hearing process, the City Council adopted a Storm Water Utility Fee in June that will make available approximately $400,000 per annum for storm sewer infrastructure maintenance and water quality improvements. This fee will provide a solid basis from which to undertake the many pro-active policies contained in the plan. On a related front, the City also began implementation of its Cleanwater Partnership Grant for Schwanz Lake. The Pollution Control Agency had subsequently approved a project work plan for the study and in October, full scale sampling began. On October 13th, a Water Quality Kick Off* Day was held at Trapp Farm Community Park as a means of introducing the public to the many projects and programs that the City will be undertaking. To effectively administer this program, Rich Brasch was hired as the City's new Water Resources Coordinator and will begin his duties with the City on December 3rd. WINTER MAINTENANCE PLAN Each year, the Parks and Recreation Department, attempts to provide the Park Commission with an overview of upcoming winter maintenance programs and preparations. This section offers such a review and includes a discussion of pre-season activities, maintenance standards, rinks maintenance, and other winter facilities. 1. Pre-season Preparation - This year, pre-season preparations began in the early spring, with the refurbishing and painting of all hockey nets. Mesh was tightened or replaced, and nets were inventoried and organized. This summer, the department was also fortunate to obtain the services of an adult restitution worker, who painted the insides of all hockey rink. The weekend restitution program stained the outside of four other rinks. The period of late fall to early December is when the majority of on-site preparations occur. In early November, the portable hockey rink at Lexington Park was installed. Earth berming, along the perimeters of several pleasure skating rinks, was also completed in the interest of containing water from the base flooding operation. The aiming and replacement of lights was done just prior to the Thanksgiving holidays, under arrangements with a local electrical contractor. Other pre- season activities will include: the installation of safety fencing on the Trapp Farm sledding hill, organization of operational and safety supplies, readying of the park shelter buildings, and delivery of gate boards and nets. A final task before the season opener is the modification of equipment and trucks to handle snow removal. Groundsmaster mowers are converted from mowing decks to snowblowers and snow throwers, and the pickup trucks are outfitted with the requisite snowplows. II. Base Flooding - Each year, the Parks and Recreation Department attempts to begin the base flooding operation as early in the season as the weather permits. Generally, this is sometime during the first week in December. This year, flooding is scheduled to begin on December 3rd, and continue through December 14th - the day before opening. The purpose of baseflooding is to establish a foundation of ice, both in depth and surface quality, to afford good levels of skating. To build ice to these conditions, it is necessary to run both of the department's tanker trucks, on a 16 hours per day basis, during this two week period. In an average year, nearly 1,000,000 gallons of water are applied during this operation. About the same quantity is used during the balance of the season under the regular maintenance program. 6 (-o• Ill. Regular Maintenance - Once the season opens, the Parks Maintenance Division shifts into a routine maintenance schedule. Similar to base flooding, the City's parks are divided into two maintenance and flooding routes. Four maintenance workers are assigned to each route and are responsible for the daily plowing, snow removal and flooding of each rink. The equipment associated with each route includes a plow truck, Groundsmaster snow thrower, Groundsmaster snow blower, and tanker truck. Each day, the maintenance routes follow a specific sequence of parks to ensure the greatest efficiency in service delivery. When weather conditions are appropriate, these crews spend additional time with edging of the boards, painting lines and keeping gate boards clear of ice. Two alternate employees provide backup services to the mainline routes. These employees work on equipment maintenance and repairs, and use of the Zamboni shaving machine which is expected to be a full-time operation this year. Other projects can include performance of miscellaneous carpentry, such as sign making and picnic table construction or assistance to the Street Department with snow plowing. IV. Maintenance Classification - For several years, the Parks and Recreation Department has used a classification system to give priority to how the rinks will be maintained. In 1986, a detailed standards program was written, identifying frequency and quality of service for four different "levels' of rinks. These levels are known as Modes A, B, C and D. Under this system, priority is given to those sites which are most heavily used by the general public, and most frequently programmed for special events or youth hockey. In terms of maintenance, these 'Mode Al sites are typically given the highest priority for base flooding, snow removal, line painting, shaving and call out snow removal. In contrast, the 'Mode D' rinks are typically those associated with neighborhood parks, where little or no programming occurs, and where there is significantly less public usage. In each case, the level of maintenance services is designed to be responsive to site-specific needs and conditions, in an effort to ensure quality ice services throughout the skating season. Through the maintenance classification program, finite department resources can be allocated in a rational and appropriate manner, offering the public a consistent level of service expectation. As a special note, there has been one change to the rinks classification program for the coming season. As the Commission will recall, the Well Site pleasure rink/skating oval has been dropped from the list of skating sites this year due to the construction of the second water treatment plant at the same location. With this change, the Parks and Recreation Department will be maintaining a total of 31 ice skating surfaces, this year. A copy of a more specific maintenance standard has been attached to this memorandum for your reference. V. Saturday Maintenance Program - In the 1987/1988 season, the Parks and Recreation Department introduced a Saturday Maintenance Program. Traditionally, maintenance was done on a Monday through Friday schedule, with only periodic weekend call outs in the advent of heavy snowfalls. However, with a growing number of rinks each year, and public usage on the rise, it was felt that maintenance services needed to expand to better address user expectations. The 1990/1991 season will mark the fourth consecutive year that the Saturday Maintenance Program will be offered. Under this approach, maintenance staff will work a 12:00 am. to 8:30 am. schedule. Full-time employees will be scheduled for rotating weekends with supplemental Saturday help offered through seasonal staff. In this way, a full four person crew will be available to implement the Saturday maintenance routes. In accordance with the Maintenance Classification Program, the level A & B rinks receive the first priority for snow removal and flooding on Saturday mornings. Where snowfall is absent or only light, it is sometimes possible to completely clear and flood all of the rinks (A - D) prior to the 10:00 a.m. Saturday opening. 7 to 7. VI. Winter Facilities Maintenance - A. Cross Country Skiing - With regard to the City's cross country ski trails, there will be no anticipated changes for the 1990/1991 season. The Commission will recall that the cross country novice trail, which had been previously located at Blue Cross/Blue Shield headquarters, was moved to Northview Athletic Park last year. Two primary factors accounted for that change. First, Northview Park offers the cross country skier better parking, flatter gradient access to the trails, more opportunity to achieve topographical variation, and skiing next to a wooded area. Second, the Northview Park site offers a good opportunity to extend cross country ski training and introductory activities to the Eagan High School students. In terms of trail maintenance, the City will again be 'contracting' with the City of Lakeville Parks and Recreation Department for the grooming and tracksetting of the City's cross country ski trails. It is expected that the trails in Patrick Eagan, Black Hawk and Northview Parks will be groomed at a frequency of two to three times per week. Under this program, the City will obtain grooming services at a rate of $15.00 per hour, which is less that half the state grant-in-aid 'charge-out' rate. Given the relatively small scale of the City's trail system, this approach proves to be extremely economical. As a side note, trail users between the ages of 16 and 64 will be required to obtain a state cross country ski trail license prior to entering the City's trails. This licensing procedure has been in place since 1981, and applies to all communities which receive any form of state financial aid. Only those trails which are maintained for cross country skiing, however, are affected by the law. B. Sledding Hills - The Department looks forward to another good year of sledding at the Trapp Farm Park facility. Last year, two methods were employed to improve safety conditions on the hill. The first of these was the establishment of a fence corridor on the north side of the hill, permitting sledders to ascend to the top, well outside of the sledding path. The second method involved reducing snow removal to only the north half of the parking lot. This offered a large area at the bottom of the hill for sledders to slow down, thereby minimizing potential impact with parked vehicles. Other provisions for Trapp Farm will include setting up the sledding tubes, stacking of firewood and kindling, and installation of informational signage at the bottom of the hill. Shoul he ommissioners have other questions about the Winter Maintenance Program or maintenance conc sin eneral, they should feel free to contact the Superintendent of Parks at 454-5220. 4• Jo n K nDeUnde S perintendent of Parks Attachment JKV/cm 8 ' if. SKATING RINKS A system designed for prescribing specific levels of ice surface maintenance and operations - at hockey and pleasure rink sites - to achieve desired goals related to intensity of public use, organized recreation activities, and safety considerations. Mode I High quality skating surfaces managed under a program of intense and varied ice maintenance activities. Pleasure rinks and ice hockey rinks normally subjected to consistently high levels of use during the entire skating season. Weekend use intensive during periods of favorable weather. Commonly associated with sites offering double hockey rinks, pleasure rink, permanent warming shelter, and lighted parking lot. Typically programmed for organized events including hockey, broomball, skating lessons, and daytime usage. Speedskating rinks are also considered Mode I sites. Highest maintenance priority given to Mode I sites. Base ice established to a depth of 4 inches to 6 inches on a priority basis. Snow removal and ice surface sealing performed six days per week, including Saturdays, during apropriate temperature regimes. Ice surfaces scheduled for frequent mechanical shaving to create a uniformly smooth surface largely free of frost heaves, cracks, and undulations. Edging of hockey boards performed weekly to maintain clean edges and square corners. Hockey rinks given first priority for line striping with full regulation 'markings'. First sites to receive snow removal following storms. Closing date extended consistent with ability to maintain quality ice surfaces. Mode II Maintenance practices geared to achieve good to high quality skating surfaces. Use levels generally ranging from moderate to intense through a majority of the skating season. Organized recreation activities typically less broad in scope than Mode I sites; primarily focusing on general pleasure skating and 'pick-up' games. Facilities normally include single hockey rink, pleasure rink, and warming structure, and may include formalized parking. Maintenance of site given second priority for snow removal and sealing. Base ice established to 4' to 6' thickness. Snow removal normally conducted six times per week; sealing five times per week and Saturdays when feasible. Ice surfaces shaved on a periodic basis to obtain a reasonably uniform surface with minimal undulations and safety hazards. Edging of boards made as required to maintain moderate ice buildup. Line striping given second priority and includes red, blue, and goal lines only. Mode II sites normally closed on second weekend in February. Mode III Ice surfaces managed through a program of moderate level maintenance activities. Use levels most often ranging from low to moderate in intensity. Recreational skating occasionally 'busy' during favorable weather. Most often associated with sites offering single hockey rink and pleasure rink. Warming structures usually smaller scale and of temporary construction. Mode III sites not normally programmed for organized recreation programs; most usage originating from neighborhood park area Base ice established to a depth of 3' to 5'. Snow removal and ice sealing conducted five days per week during normal maintenance operations. Ice shaving performed periodically to maintain surface at a level of moderate quality, generally free of prominent frost heaves and cracks. Edging of boards not normally practiced. No line striping made on rink surfaces. Snow removal/plowing conducted on a third priority basis. Rinks typically close first weekend in February. 6''. Mode IV Ice surface maintained at a moderate quality level. Normally associated with sites offering single pleasure skating rink only and no warming shelter. Generally not programmed for recreation events or lessons. Primary usage originating from neighborhood park service area and comprised mainly of younger children. Base ice established to a depth of three to five inches. No base flooding made on pond surfaces. Snow removal and sealing of ice surfaces made three to five times per week. Ice shaving performed at a frequency to maintain surface uniformity at a moderately acceptable level. No edging. Line striping made only for a programmed special event. Mode IV sites typically close first weekend in February. Note: Pre-season activities conducted at each site include painting of boards, aiming and replacement of light fixtures, cleaning of buildings, testing of heating systems, and delivery of operational supplies and nets. Post season tasks include repair and painting of nets, building maintenance, and the return of operational supplies to seasonal storage. 1 Bwp:skating.rnk SUBJECT: COMPREHENSIVE PLAN AMENDMENT, REZONING, PRELIMINARY PLAT (HOEFT ADDITION) APPLICANT: LOWELL BAHRKE, ET AL LOCATION: NW 1/4 OF SECTION 12 P.I.D. #10-03800-010-OS EXISTING ZONING: R-4 (MULTIPLE FAMILY) RESIDENTIAL DATE OF PUBLIC HEARING: NOVEMBER 27, 1990 DATE OF REPORT: NOVEMBER 14, 1990 COMPILED BY: COMMUNITY DEVELOPMENT DEPARTMENT APPLICATION SUMMARY: Separate applications have been submitted requesting a Comprehensive Plan Amendment of approximately 2.1 acres from D-III (Mixed Residential, 6-12 units per acre) to D-1 (Single Family Residential, 0-3 units per acre), a Rezoning of approximately 2.1 acres from R-4 (Multiple Family Residential) to R-1 (Single Family Residential) and a Preliminary Plat consisting of four lots on approximately 3.4 acres. EXISTING CONDITIONS: The Hoeft property slopes down to Highway 55 on the north and gently slopes upward to a high point in the middle of the property before falling off to the south and east. Except for the northern portion of the site maintained by Lois Hoeft, the remaining property is in a natural state including some trees and assorted vegetation. COMPREHENSIVE PLAN: The subject site is designated D-III (Mixed Residential, 6-12 units per acre) in the Comprehensive Land Use Guide Plan. Although no new development is proposed with this application, the proposed plat creates four lots, each with an existing single family unit, at a density in the range of 0-3 units per acre. As such, an inconsistency exists between the uses on the subject property and the land use designation. To alleviate this inconsistency, a Comprehensive Plan amendment to change the land use designation from D-III to D-I (Single Family Residential, 0-3 units per acre) is necessary. BACKGROUND: The 2.1 acres of R-4 zoned property is owned by Lois Hoeft. Three property owners who abut her property wish to purchase portions of the 2.1 acres to add to their existing Single Family lots. The dimensions of the Hoeft property are approximately 770' x 130'. A total of nine lots in the Harvey and Selmark Additions abut the west and south property line while the east side of the property abuts unplatted R-4 zoned property and the north boundary is Highway 55. 7/. COMMENTS: The proposed platting will create one lot with an existing home at the north end of the property with the remaining property being split up and attached to three existing lots that include Lot 5, Block 1, Harvey Addition and Lots 4 and 7, Block 3, Selmark Addition. As proposed, all lots will meet all R-1 minimum area, setback and lot area requirements. The entire area under consideration falls in the Metropolitan Council's fourth noise contour in regard to airport noise. Since no new development is proposed with this application, the impact from the airport (which some people may consider excessive) is included in this report as an informational item. The applicants have agreed to purchase portions of the Hoeft property so they can attach it to their existing lots by platting. The intention of all involved is to acquire the land and maintain a nice green space buffer from the property to the east. PARKS & RECREATION: The proposal will be subject to both a cash trails and parks dedication obligation. The primary reasons for the requirement is that the properties are being platted and they have not previously contributed to either dedication obligation. 7z. GRADING/DRAINAGE/EROSION CONTROL: No site grading will be performed in conjunction with platting of this property. The drainage of the site will continue to be from the backyards of the lots which are high to the front yard. WATER QUALITY: The proposed development is located in the drainage district tributary to Pond GP-2. Pond GP-2 is a designated ponding area in the City's Comprehensive Storm Water Management Plan and has a classification of Nutrient Trap in the City's Comprehensive Water Quality Management Plan. This development will not be responsible for a cash contribution to the Water Quality Improvement Program at this time since no development is prposed with the plat. Additional requirements may be imposed at a future date if and when development intensity is increased. UTILITIES: Sanitary sewer and water main service is available to all four lots and each lot is connected to the City's sanitary sewer and water system. STREETS/ACCESS/CIRCULATION: Each lot has access to a dedicated public street. This development will not increase the traffic to the public streets in this area. EASEMENTS/RIGHT-OF-WAY/PERMITS: No additional right-of-way requirements and permits are anticipated with this devlopment. This development shall dedicate 10' drainage and utility easements centered over all common lot lines and adjacent to private property or public right-of-way. FINANCIAL OBLIGATION - HOEFT ADDITION Based upon the study of the financial obligations collected in the past and the uses proposed for the property, the following charges are proposed. The charges are computed using the City's existing fee schedule and connections proposed to be made to the City's utility system based on the submitted plans. Improvement Project Use Rate Quantity Amount Storm Sewer 180 S.F. .056/sf 66,067sf S3,700 Trunk The above financial obligation was computed because certain parcels involved in the plat were assessed storm sewer trunk using the large lot method. When there is a division or splitting of a parcel that had been assessed using the large lot method, a financial obligation equal to the unassessed area is computed. In this particular case, the newly created parcels would be eligible for the large lot assessment. 73. PRELIMINARY PLAT CONDITIONS FOR HOEFT ADDITION 1. These standard conditions of plat approval as adopted by Council action on July 10, 1990 shall be complied with: Al, B1, F1, and H1. STANDARD CONDITIONS OF PLAT APPROVAL A. Financial obligations 1. This development shall accept its additional financial obligations as defined in the staff's report in accordance with the final plat dimensions and the rates in effect at the time of final plat approval. B. Easements and Rights-of-Way 1. This development shall dedicate 10' drainage and utility easements centered over all common lot lines and adjacent to private property or public right-of-way. 2. This development shall dedicate, provide, or financially guarantee the acquisition costs of additional drainage, ponding, and utility easements as required by the alignment, depth, and storage capacity of all required public utilities and streets located beyond the boundaries of this plat or outside of dedicated public right-of-way as necessary to service this development or accommodate'it. 3. This development shall dedicate all public right-of-way and temporary slope easements for ultimate development of adjacent roadways as required by the appropriate jurisdictional agency. 4. This development shall dedicate adequate drainage and ponding easements to incorporate the required high water elevation necessitated by City storm water storage volume requirements. C. Plans and Specifications 1. All public streets and utilities necessary to provide service to this development shall be designed by a registered professional engineer in accordance with City codes, engineering standards, guidelines and policies. 2. A detailed grading, drainage, erosion, and sediment control plan must be prepared in accordance with current City standards prior to final plat approval. 3. This development shall insure that all temporary dead end public streets shall have a cul-de-sac constructed in accordance with City engineering standards. 7S. STANDARD CONDITIONS OF PLAT APPROVAL PAGE TWO 4. A detailed landscape plan shall be submitted on the proposed grading plan. The financial guarantee shall be included in the Development Contract and not be released until one year after the date of installation. 5. All internal public and private streets shall be constructed within the required right-of-way in accordance with City Code and engineering standards. D. Public Improvements 1. If any public improvements are to be installed under a City contract, the appropriate project must be approved at a formal public hearing by Council action prior to final plat approval. E. Permits 1. This development shall be responsible for the acquisition of all regulatory agency permits in the time frame required by the affected agency.. F. Parks and Trails Dedication 1. This development shall fulfill its parks dedication requirements as recommended by the Advisory Parks and J Recreation Commission and approved by Council action. G. Water_Ouality Dedication 1. This development shall be responsible for 'providing a cash dedication in addition to/in lieu of ponding requirements in accordance with the criteria identified in the City's Water Quality Management Plan. H. other 1. All standard platting and zoning conditions shall be adhered to unless specifically granted a variance by Council action. Advisory Planning Commission City Council Approved: August 25, 1987 September 15, 1987 Revised: July 10, 1990 plataprv.con LTS #2 7 rs. 4 SE' s ~oNE SW moo` SE 9 \ 4. 7 ao. 26 1 RI 1 J W NE ITM 40 ALC•RIN "R SE SW u OTT J K05T oROA0\ II1l 'c~ NE NW NE CEDAR STREET J Sl BECKER RD. '77 L to t1 DELMAR H. SCHWANZ 1M au.V.owa:e. wyYla.a wrrL wn. aw MIbw~ 11740 SOUTH ROSERT TRAIL ROSEMOUNT. MINNESOTA 55050 S1V425-1750 SURVEYOR'S CERTIFICATE N T SCALE: 1 INCH - 100 FEET PRELININART PLAT: 55 HOEFT ADDITION s¢~~~ OWNERS-DEf?lQ,OPSRS-DESCRIPTIOMS 1Lois Ho eft 3325 Highway 55 Presently Owns: Eagan, MM Lot 4 and that part of Lot 5, LnAUDITOR'S SUB. NO. 38, EGAN, lying north of Lot 7, Block 3, 7~_Io SELMARK according to the recorded plat thereof. f'I 2. Jerry Groth _ I 0 642 Rita Court Presently Owns: Eagan, MN Lot 5, Block 1, HARVEY ADDITION. 3. Lowell Bahrke I 618 Sally Circle Presently Owns: ~1 2 6 I Eagan, MR Lot 4, Block 3, SELMARK. 1J1 4. William Klotzbach hh \ 160~i6 /50.00 603 Chapel Lane Presently Owns: i' - 290•,1 ^ Eagan, MM Lot 7, Block 3, SELMARK. e(74 c0 ! i 4 p<A:,rnGE~' ur,U7y E96m. S I . Ownership After Platting: Area In Square Feet I`. { I Hoeft Lot 1, Block 1 36,610 Groth Lot 2, Block 1 47,101 i/ Iy h Bahrke Lot 3, Block 1 32,739 VI I to. o .1 Klotzbach Lot 4, Block 1 32,520 S s 5 r~~ 4 ° \ II Y Present Zoning: n f Hoeft R-4 Rezone to R-1 Groth R-1 Bahrke R-1 Klotzbach R-1 I I 2 / 3 j34~y II V u 1, pi Notes: 1. There is presently a single family residence on each property. 2. Each residence is presently connected to City Sa« y ° : I sanitary sewer and water systems. 3. No site grading will be done in conjunction with I J platting this property. I Z ~Jl I 5 < 4. Each property has access to a dedicated public street. ( ' _I r-l 4 ; s t 6 ~ N Prepared 8y: Delmar H. Schwan Land Surveyors Inc. $ ~t\ 14750 South Robert Trail v r I Rosemount, MN 55068 C/KCLE ' . , v, 423-1769 12 13 8 B°O I CNROEZ°1Ae/E k1,1 - (14` r I w .by o..ury that It" mm.y. Olen. Of mpo.t wa I . Onanid w or une.. mr and w0avlabn.na that 1 as a a a,h RaW.t.nO Land Surray« wnaa. MN '.wt of IM Slmm of MNr..ot. 1 J l } "'M M. Schwan 11-16-90 De Owed ,I MNwwMa Ra4NwMlen Na. a444 S. T H 55 r; ~ ~C• , ~ ~ sal--1 f~ J e)t I N lei I 77- I ol- I Ida, I P.r~ . 1z ( 13 I 13 ~ I c: N9f'E2J14 HOEFT ADDITION FINANCIAL OBLIGATION All L11to.r!3600- 0~- oFO-o j Y. NY Alm ~ t L j Lme Y L "to om - 08 • o 3psa~ - •..rr~ •Yb7Y•/ s RITA COURT L ~ ~ O~D-Ofl / I • a cc ad.= GGG, Gwq- /i oe~ r -r0 N/. 2! 22 !NY /Y Y /DN /OOO •I --1Y1 Gu Y-- - - All GY q-- cY • t $SALLY • 2. • / G, EAST lfoc MY • $ 40« ` t K O • t Iasi S~ %pp I CIRCLE 7 FM m d 90 w i • .IS ~ u u ~ • elm CWAM D. /Ow OAK L~ u a • By CITY _ _ spy-- 'G .GOa~ 3~ . IT /Ye.. too GOAL HAPEL LANE It Set. vw r x now _ ~ r `Ti ~w~r.. ¦G~L~. SUBJECT: PRELIMINARY PLAT DIFFLEY COMMONS APPLICANT: SIENNA CORPORATION LOCATION: PART OF P.I.D. #10-02000-010-51 EXISTING ZONING: R-4 (MULTIPLE) DATE OF PUBLIC HEARING: NOVEMBER 27, 1990 DATE OF REPORT: NOVEMBER 16, 1990 COMPILED BY: COMMUNITY DEVELOPMENT DEPARTMENT APPLICATION SUMMARY: An application has been submitted by Sienna Corporation representing Rottlund Homes requesting a Preliminary Plat for 208 multiple family dwelling units on approximately 27.6 acres. LOCATION: The site is located directly south of the Ken Appelbaum and Cedar Grove 7th Additions, east of the remaining parcel #10-02000-010-51, north of Christ Evangelical Lutheran Church and Diffley . Road, and west of Northwestern Bell Telephone Company, Cedar Grove Baptist Church, Rahn Villa Apartments, Rahn Road and Eagan On The Green apartments. The proposed plat lies within School Districts 191 and 196. COMP. PLAN: The proposed development is consistent with the Comprehensive Land Use Guide Plan designation of D-III (Mixed Residential, 6-12 units per acre): The subject property was part of Area M of the Multi-Family Residential Land Study. Given the existence of a Planned Development Agreement governing development of this site, Area M was removed from further consideration under this study by the City Council at its June 4, 1990 workshop meeting. PLANNED DEVELOPMENT: Diffley Commons will be located in the Eagan Hills West Planned Development. The exhibits contained in the P.D. Agreement show a designation of "high density, 16 + units/acre" for this portion of the P.D. Normally, a P.D. Amendment would be required for a reduction in density such as is occurring with the Diffley Commons development. However, the Eagan Hills West P.D. Agreement contains a provision that states, "less density shall be permitted at Developer's sole discretion", therefore no P.D. Amendment is required in this case. EXISTING CONDITIONS: The open grassy site has gently rolling hills which gradually slope down to the north. There is a pond located at the southeast corner of the site. 8/. SITE PLAN & CODE COMPLIANCE: The site plan indicates the total area is 27.6 acres. Sienna is proposing ten 4-unit buildings (quads), fifteen 8-unit buildings, and four 12-unit buildings (condominium units) for a total of 208 units. The plat density is 7.5 units per acre. Access to the site is provided from County Road 30 (Diffley Road). The applicant is proposing a public street with a horseshoe type design and two cul-de-sacs stemming from it. One of the access points lies directly across from Beaver Dam Road to the south to create an intersection on Diffley Road. The second access point is located 576' west of the access which is across from Beaver Dam Road. This second access was located as close to the crest of the hill along Diffley Road as possible. Across Diffley Road is Christ Evangelical Lutheran Church. The church has two access points along Diffley Road, as well as one on Beaver Dam Road. The access points do not meet, but are offset. Dakota County has expressed some concern regarding the spacing of proposed access points along Diffley Road. The current proposal meets the existing County requirement at an 1/8 mile of a mile, however the County will be approving new standards which will correspond to their 20-year plan. The County would like to see an additional 15' of right-of-way dedicated with the project. This would provide for a median when Diffley Road is upgraded. The additional 15' would increase the half right-of-way width from 60' to 75'. The proposed plan could accommodate the additional right-of-way request and maintain the 50' setback required for Diffley Road. The City Code requires one enclosed, or underground garage space per unit and one outdoor space per unit. The plan indicates 761 total parking spaces: 324 garage stalls (116 above City Code requirements) and 437 exterior parking stalls (229 above City Code requirements). The project provides 345 parking spaces above the required 416 parking stalls. The buildings are all owner-occupied and meet exterior building code requirements for multiple residential. The villa (8 and 12 unit buildings) are maintenance free brick and aluminum siding and have upgrade shingles. The color of the buildings will be uniform. The individual units range from 1,100 sq. ft. for the middle units to 1,200 sq. ft. for end units. Each villa unit comes complete with appliances, central air, fireplace, and patio. The middle units have single car garages; the end units have two car garages. The quad units are 1,350 sq. ft. with brick and aluminum siding. The two-bedroom units are all one level type with double garages. This project has been completed by the Rottlund Company in many other metropolitan area communities such as Plymouth, Shoreview, Inver Grove Heights, Blaine, Brooklyn Park, and Apple Valley. The projects have sold quickly in these communities, from eight to fourteen months in Apple Valley. LANDSCAPING: The landscaping plan conceptually is done very well. It provides for a variety of over and understory plant material and year round color, however, recommend tightening the spacing along Diffley Road and adding more material to provide better screening. 8~. PARKS & RECREATION: The proposal is within the Eagan Hills West Planned Development. The P.D. Agreement indicates a sequential parkland dedication with the incremental platting of the Planned Development. /3. GRADING/DRAINAGF/EROSION CONTROL: This plat provides for the grading of an undeveloped area of the City that is located along the north side of Diffley Road between Blackhawk Road and Rahn Road. The existing area of the plat has a maximum differential in elevation of approximately 28'. The site is primarily an open field with young trees and brush. Pond AP-35 is located in the south central part of the plat. Pond AP-35 is a designated ponding area in the City's Comprehensive Stormwater Management and Water Quality Management Plans. The proposed grading will disturb the entire site except for the area around and including Pond AP-35. The maximum change in grades as a result of the site grading will be approximately 18' in the northeasterly portion of the site. The maximum street grades within the site will be 2.5% and the street intersections with Diffley Road will meet the City's design standards for grades of 2% or less. Grading of the site will not significantly alter the drainage patterns as identified in the City's Comprehensive Stormwater Management Plan. Drainage from the site presently flows either into Pond AP-35, which does not have an outlet, or west into the existing storm sewer system within Eagan on the Green. This system was originally designed to accommodate limited flows from this site. As part of this development, an outlet for Pond AP-35 will be provided. The outlet will be designed in accordance with the City's Storm Water Management and Water Quality Management Plans and will outlet into the existing storm sewer system within Eagan on the Green. In addition to site generated storm water flows, 5.0 acres from the easterly adjacent property are included in the pond sizing requirements for Pond AP-35. In addition to Pond AP-35, another pond is proposed to be constructed in the northwest corner of the development. This pond will receive water from the northerly portion of the development and provide partial treatment of waters to satisfy a part of the development's water quality requirements. The outlet for this pond would be connected to the existing storm sewer system within Eagan on the Green. Surface water runoff from the southwesterly portion of this development will be directed into proposed lateral storm sewer systems which will connect to the existing storm sewer system within Eagan on the Green. WATER QUALITY: The two ponds within the site as proposed will partially satisfy the water quality requirements for the development. Since water quality treatment for drainage areas from outside of the development (7.8 acres) is being provided for in Pond AP-35, which is within the development, staff recommends that a credit equal to the outside drainage area be given to the development 84: for the shortage of treatment that is within the development. Staff is currently working with the development to finalize the water quality requirements. UTILITIES: Sanitary sewer of sufficient size, capacity, and depth is available within Rahn Road and is proposed to be extended to serve the plat. In addition, a sanitary sewer stub for the undeveloped land to the east is proposed. This stub along with the existing sewer along the north side of Diffley Road will adequately serve the undeveloped area to the east. Water main of sufficient size and capacity is available on the west side of the plat and along the south side of Diffley Road. Water pressures in this area of the City, which is within the intermediate pressure zone, are relatively low. Staff recommends that all lateral water main within the development be a minimum size of 8". In addition, staff recommends that water main be extended to the northeasterly corner of the plat for future extension through and looping of the undeveloped area to the east. STREETS/ACCESS/CIRCULATION: Access to the plat is proposed in two locations along Diffley Road. The easterly intersection will be directly opposite Beaver Dam Road and is a potential site for a future traffic signal. Dakota County Highway Department is reviewing access to the plat from Diffley Road and will provide comments in the future. County personnel have indicated, during preliminary discussions, that the westerly access will be restricted to right turn in and right turn out. They have also indicated a desire to see a preliminary plat for the entire undeveloped area north of Diffley Road to better assess all future traffic needs from the area. Streets within the plat are proposed to be a combination of public and private. Based on projected traffic volumes (1800-2000 ADT), City Code identifies the loop street be classified as a low collector which would require either a 36' or 44' street width. Without a proposed concept plan for the easterly adjacent property, traffic projections can only take on the worse case scenario based on 16 units per acre. Approximately 20 acres @ 16 units per acre yield an additional 2600 to 3200 trips per day. The remaining public streets are proposed to be 32' wide which satisfies current City Code requirements. Staff recommends that the loop street be widened to 44' at the Beaver Dam Road intersection with Diffley Road. This width will allow for one lane of incoming and two lanes of exiting traffic. If the County restricts access at the westerly entrance, the additional width is not required at that location. Private streets that will serve more than 4 units are proposed to be 24' wide and all other private streets are proposed to be a minimum of 16' wide. Both of these widths meet current City Code requirements. RIGHT-OF-WAY/EASEMENTS/PERMITS: Right-of-way for public streets meeting current City standards and utility easements of sufficient width based on depth of utilities are required as part of the plat. In addition, drainage and utility easements for Pond AP-35 and the proposed pond in the northwest corner of the plat will be dedicated as part of the plat. The development will be responsible for ensuring that all regulatory agency permits (MPCA, Minn. Dept. of Health, MWCC, Corps of Engineers, Dakota County Highway Department, etc.) are obtained prior to final plat approval. In addition, a permit or easement vacation will be required from ENRON Gas Pipeline Company for their easement that crosses the plat. FINANCIAL OBLIGATION - DIFFLEY COMMON Based upon the study of the financial obligations collected in the past and the uses proposed for the property, the following charges are proposed. The charges are computed using the City's existing fee schedule and connections proposed to be made to the City's utility system based on the submitted plans. Improvement Project Use Rate Quantity Amount Lateral Benefit 64 M.F. $23.38/ff 1196ff S27,962 Water Trunk Total S27.96 2 PRELIMINARY PLAT CONDITIONS FOR DIFFLEY COMMONS ADDITION 1. These standard conditions of plat approval as adopted by Council action on July 10, 1990 shall be complied with: Al, B1, B2, B3, B4, C1, C2, C4, C5, D1, El, F1, G1, and H1. 2. Final landscaping plan shall be prepared on grading plan. 3. The project shall have an underground irrigation system. 4. All plant material shall meet City minimum standards. 5. The development is required to provide additional right-of-way for Diffley Road as required by Dakota County. 6. The development is required to provide storage volumes and ponding easements for Pond AP-35 and the proposed pond in the northwesterly portion of the site in accordance with requirements as identified in the City's Comprehensive Stormwater and Water Quality Management Plans based upon final plat development plans. 7. The development is required to provide water and sanitary sewer service stubs to the easterly adjacent property. 8. The development is required to provide information relative to projected traffic trip generation for the easterly adjacent property to ensure the appropriate street surface width of the proposed loop public street. 81. STANDARD CONDITIONS OF PLAT APPROVAL A. Financial Obligations 1. This development shall accept its additional financial obligations as defined in the staff's report in accordance with the final plat dimensions and the rates in effect at the time of final plat approval. B. Easements and Rights-of-Way 1. This development shall dedicate 10' drainage and utility easements centered over all common lot lines and adjacent to private property or public right-of-way. 2. This development shall dedicate, provide, or financially guarantee the acquisition costs of additional drainage, ponding, and utility easements as required by the alignment, depth, and storage capacity of all required public utilities and streets located beyond the boundaries of this plat or outside of dedicated public -right-of-way as necessary to service this development or accommodate it. 3. This development shall dedicate all public right-of-way and temporary slope easements for ultimate development of adjacent roadways as required by the appropriate jurisdictional agency. 4. This :'development shall dedicate adequate drainage and ponding easements,to incorporate the required high water elevation necessitated by City storm water storage volume requirements. C. P1'ans and specifications 1. All public streets and utilities necessary to provide service to this development shall be designed by a registered professional engineer in accordance with City codes,, engineering standards, guidelines and policies. 2. A detailed grading, drainage, erosion, and sediment control plan must be prepared in accordance with current City standards prior to final plat approval. 3. This development shall insure that all temporary dead end public streets shall have a cul-de-sac constructed in accordance with City engineering standards. 0~• STANDARD CONDITIONS OF PLAT APPROVAL PAGE TWO 4. A detailed landscape plan shall be submitted on the proposed grading plan. The financial guarantee shall be included in the Development Contract and not be released until one year after the date of installation. 5. All internal public and private streets shall be constructed within the required right-of-way in accordance with City Code and engineering standards. D. Public Improvements 1. If any public improvements are to be installed under a City contract, the appropriate project must be approved at a formal public hearing by council action prior to final plat approval. E. Permits 1. This development shall be responsible for the acquisition of all regulatory agency permits in the time frame required by the affected agency.. F. Parks and Trails Dedication 1. This development shall fulfill its parks dedication requirements as recommended by the Advisory Parks and Recreation commission and approved by Council action. G. Rater Quality Dedication 1. This development shall be responsible for providing a cash dedication in addition to/in lieu of ponding requirements in accordance with the criteria identified in the City's Water Quality Management Plan. H. Other 1. All standard platting and zoning conditions shall be adhered to unless specifically granted a variance by Council action. 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Etllltetetttl~ t e t t t t t t t t t t -i- ii1 • ~i 11111 ii1101;i11 ~ ...................t. 92 DIFFLEY COMMONS CQ'c== -,c. :K° =$y}aL --#P f.a`;_ o'A ~ ~ I`~ ' - 111 ' ' 11' , ! •'•I'•, _Uj % V\ low ~~„m E'wnOelkM L.M Sw Cl.wr~ IE~ i µ.iH•wlm.lfinl r•NA4w, , e f FINANCIAL OBLIGATION Lateral Benefit Water Trunk g~~