06/16/2008 - City Council Public Works Committee
AGENDA
PUBLIC WORKS COMMITTEE MEETING
MONDAY, JUNE 16, 2008
4:30 P.M.
CONFERENCE ROOMS 2A&B
1. ROLL CALL AND AGENDA ADOPTION
II. 1 FIRE STATION CAPITAL NEEDS
III. OTHER BUSINESS
IV. ADJOURNMENT
Agenda Information Memo
June 16, 2008 Public Works Committee Meeting
VI. FIRE STATION CAPITAL NEEDS
ACTION TO BE DISCUSSED:
To review the February 2008 Fire Station Needs Analysis and discuss current and future
public safety needs, including Fire Station #2.
FACTS:
> The Committee will be asked to review the Fire Station Needs Analysis Study, which
was conducted in February 2008.
? Fire Chief Scott will also be in attendance to review and discuss the following issues
with the Committee:
o Discuss fire department response concerns to north Eagan.
o Review history of past Fire Station Two relocation studies/plans.
o Explore options available to fund future fire station building.
o Discuss current Station 2 and Fire Admin building.
o Seek direction on what options should be included in future fire building.
• Police Evidence Storage Needs.
• DCC Back-up site
• EOC
• Firefighter Housing
• Fire Administration
ATTACHMENTS:
? Attached on page through a-1 is a copy of the 2008 Fire Station Needs
Analysis Study.
? Attached on pages C(O through ti are two articles pertaining to how other cities
have addressed Fire Station needs.
FEBRUARY 1 2, 2008
EAGAN DISTRICT FIRE STATION,
EAGAN, M N
NEEDS ANALYSIS STUDY
EAGAN CITY COUNCIL
WORKSHOP SUMMARY
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7300 WEST 147TH STREET, SUITE #504 APPLE VALLEY, MN 551 24-7550 PH: (952) 431-4433
The City Council Workshop Sununaay
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Introduction
Program Analysis
Potential Site Analysis 1 - l
Building Analysis t [ r
Cost Comparison [ =,3 9a
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The Plan
As directed by the Eagan City Council, CNH Architects has studied the needs of the potential
new District Fire Station for the Eagan Fire Department. We have reviewed multiple options related
to the building itself looking for potential use approach choices as well as space efficiencies, par-
ticularly as reviewed along with other City and regional public safety needs. The study also reviews
the potential site, partnerships in site usage, and provides information on possible construction cost
impacts for each option scenario.
The study reviews the space needs for the Fire Department including the base District Fire Station, L
as well as the following additional project options:
• District Fire Station
• Residential Dormitories
• Fire Administration
• Eagan Police Department - Evidence Storage
• Eagan Emergency Manager - Emergency Operations Center
Dakota Communications Center - Backup Dispatch
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We met with representatives from each agency and evaluated what the space needs are for each.
CNH Architects then reviewed these options based on the following criteria:
• Building space needs and combination options
• Site and parking requirements and cost saving opportunities
• Equipment and technology upgrades
• Multi-use of spaces and other combinations resulting in significant efficiencies
• Preliminary cost impacts
Next CNH Architects reviewed the proposed site off of Northwood Court. We evaluated the follow-
ing basic site statistics.
• Overall site size
• Building setbacks / easements and the resulting Buildable Area
• Wetlands and NURP ponds
• Tree Preservation {
The study continues by reviewing how the proposed Fire Station would fit on the potential site with
the following preliminary site fit design concepts and partnering opportunities:
• Develop a site fit plan for the Fire Station to determine the buildable site required for the
program
The remaining site was reviewed for a potential partnership with Dakota County CDA to use
the remaining site for Workforce Housing. {
After understanding the variety of individual space needs, the study investigates the potential costs
broken out for each aspect of the program options. The estimate looks at building and site costs for
these separate functions and develops cost saving analysis for combinations of the options.
Finally, the study overviews some of the sustainable design impacts of the potential project options
and goals that could be included in the District Fire Station facility. {
District Station - Program
Building Function Qtv Area Area
Scare Feet) Apparatus Bas 1 6 250 6250
Police / Fire Command Truck Bay 1 1,000 1 000
Gear Lockers 1 1,000 1,000
Specialty Fire Training Mezz. 1 1,000 1,000
Compressor 1 75 75
SCBA / Laundry Room 1 450 450
Standby Area 1 350 350
Dispatch 1 100 100
Fire Equipment Storage 1 165 165
Ambulance Bay 1 900 900
Ambulance Staff Room 1 215 215
Electrical Room 1 90 90
Data / Radio Equipment 1 80 80
Storage / Maintenance 1 230 230
Training Room 1 2,100 2,100
Training Room Storage 1 250 250
Kitchen 1 200 200
Captain's Office 1 100 100
Public Entrance 1 200 200
Secure Corridors / Stairs 1 1.200 1,200
Janitor's Closet 1 50 50
Secure Women's Bathroom 1 275 275
Dressing / Shower Stalls 1 150 150
Secure Men's Bathroom 1 275 275
Department Historic Display 1 275 275
Conference Rooms 1 120 120
Resource Area 1 100 100
Department Storage Cages 1 1,700 1,700
Public Men's Bathroom 1 100 100
Public Women's Bathroom 1 100 100 ,
Public Corridors 1 50 50
Sub-Total Areas 19.150 Structure (10%) 1.915
Total Areas 121,065
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Fire Administration Program
Building Function Area Area
(Square Feet) Electrical Room 1 90 90
Data / Radio Equipment 1 80 80
Storage / Maintenance 1 250 250
Training Room 1 1,900 1,900
Training Room Storage 1 250 250
Kitchen 1 165 165
Public Entrance 1 350 350
Secure Corridors / Stairs 1 1,200 1,200
Janitor's Closet 1 50 50
Secure Women's Bathroom 1 150 150
Secure Men's Bathroom 1 150 150
Department Historic Display 1 100 100
Conference Rooms 1 400 400
Resource Area 1 200 200
Public Men's Bathroom 1 100 100
Public Women's Bathroom 1 100 100
Public Corridors 1 200 200
Reception / Secreta 1 170 170
Chief's Office 1 180 180
Deputy Chief's Office 1 150 150
Fire Marshall Open Office 1 80 80
Fire Inspectors Open Office (2) 1 160 160
Cmdr. Fire Prev. Open Office 1 80 80
Battalion Open Office 1 140 140
Dept. Head Open Office (4 dbl) 1 320 320
Public Waiting Area 1 100 100
Administration Storage Cages 1 800 800
Sub-Total Areas T915 Structure (10%) 792
Total Areas 8 007
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Residence Dorm - Program
Building Function Qiy Area Area
(Square Feet)
Dormitoi Room 6 160 960
Resident Da room 1 400 400
Laundi 1 120 120
Resident Restroom - Men 1 150 150
Resident Restroom - Women 1 150 150
Dressing / Shower Stalls 3 75 225
Mechanical 1 100 100
Resident Kitchen 1 250 250
Resident Dining 1 300 300
Resident Libras / Study 1 200 200
Resident Storage 8 25 200
Dormitory Circulation (15%) 458
Sub-Total Areas 3 513
Structure (10%) 363
Total Areas 3,991 I'0
- - _ 1
Dakota Communications Center - Backup Dispatch Program
Building Function Area Area
(Square Feet
Backup Dispatch Workroom -10 workstations 10 200 2,000
Secure Storage Room 1 150 150
Communication / Data Equip Room 1 100 100
Secure Men's Restroom 1 75 75
Secure Women's Restroorn 1 75 75
Kitchenette 1 50 50
Sub-Total Areas 2,450
Structure (10%) 245
Total Areas 2,695
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Eagan Police Department - Storage Needs Program
Building Function ON Area Area
S uare Feet)
PD Secure Vehicle Storage 1 1500 1.500
PD Hostage Negotiator Trailer Storage 1 300 300
PD Evidence Storage 1 1000 1,0 0
PD Evidence Control Office 1 120 120
PD Antique Police Car Display 1 150 150
PD Civil Disturbance Gear Storage 1 200 200
PD Training Equipment Storage 1 120 120
Sub-Total Areas 3,390
Structure (10%) 339
Total Areas 3,729
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Eagan Emergency Operations Center - Space Program
Building Function ON Area Area
S uare Feet)
EOC Operations Room 1 1800 L800
EOC Secure Storage 1 150 150
EOC Concerence Room 1 250 250
EOC Comminunication I Data Room 1 75 75
Secure Men's Restroom 1 100 100
Secure Women's Restroom 1 100 100
Kitchenette 1 75 75
Sub-Total Areas 2,550
Structure (10%) 255
Total Areas 2,805
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Space Program Comparison - District Station with Optional Additional Functions
Area S uare Feet)
A B C D E F
Building Function District Resident Fire Police DCC Eagan (A+B+C) (A+B+C) (A+B+C) (A+B+C)
Station Dorms Admin Storage Backup EOC A+B+C +PD +DCC +EOC D+E+F All
Apparatus Bays 6.250 6.250 6,250 6.250 6.250 6.250 6.250
Police / Fire Command Truck Bay 1 000 1,000 1,000 1,000 1,000 1,000 1.000
Gear Lockers 1.000 1.000 1.000 1.000 1.000 1000 1.000
Specialty Fire Training Mezz. 1.000 1 000 1.000 1.000 1.000 1.000 1.000
Compressor 75 75 75 75 75 75 75
SCBA / Laundry Room 450 450 450 450 450 450 450
Standby Area 350 350 350 350 350 350 350
Dispatch 100 100 100 100 100 100 100
Fire Equipment Storage 165 165 165 165 165 1 65 165
Ambulance Bay 900 900 900 900 900 900 900
Ambulance Staff Room 215 215 215 215 215 215 215
Electrical Room 90 90 90 90 90 90 90 90
Data / Radio Equipment 80 80 80 80 80 80 80 80
Storage / Maintenance 230 250 250 250 250 250 250 250
Training Room 2.100 1.900 2.000 1.800 2.100 2100 2100 2100 2.100 2.100
Trainin Room Storage 250 250 250 250 250 250 250 250
Kitchen 200 165 50 75 200 200 200 200 200 200
Ca Main's Office 100 100 100 100 100 100 100
Public Entrance 200 350 350 350 350 350 350 350
Secure Corridors / Stairs 1200 1.200 1 200 1 200 1,200 1.200 1,200 1.200
Janitor's Closet 50 50 50 50 50 50 50 50
Secure Women's Bathroom 275 150 75 100 275 275 275 275 275 275
Dressing / Shower Stalls 150 225 225 225 225 225 225 225
Secure Men's Bathroom 275 150 75 100 275 275 275 275 275 275
Department Historic Display 275 100 275 275 275 275 275 275
Conference Rooms 120 400 400 400 400 400 400 400
Resource Area 100 200 200 200 200 200 200 200
Department Storage Cages 1.700 1.700 1.700 1700 1,700 1,700 1.700
Public Men's Bathroom 100 100 100 100 100 100 100 100
Public Women's Bathroom 100 100 100 too 100 100 100 100
Public Corridors 50 200 200 200 200 200 200 200
Dormitory Room 960 960 960 960 960 960 960
Resident Da room 400 400 400 400 400 400 400
Laundry 120 120 120 120 120 120 120
Resident Restroom - Men 150 150 150 150 150 150 150
Resident Restr•oom - Women 150 150 1 50 1 50 150 150 150
Mechanical 100 100 100 100 100 100 100
Resident Kitchen 250 250 250 250 250 250 250 •'i
Resident Dining 300 300 300 300 300 300 300
Resident Libra / Study 200 200 200 200 200 200 200
Resident Storage 200 200 200 200 200 200 200
Dormitory Circulation 115% 458 458 458 458 458 458 458
Reception / Secretary 170 170 170 170 170 170 170
Chief's Office 180 180 180 180 180 180 180
De ut Chief's Office 150 150 150 150 150 150 150
Fire Marshall Open Office 80 80 80 80 80 80 80
Fire Inspectors Open Office (2) 160 160 160 160 160 160 160
Cmdr. Fire Prey. Open Office 80 80 80 80 80 80 80
Battalion Open Office 140 140 140 140 140 140 140
Dept. Head Open O1fiice (4 dbl) 320 320 320 320 320 320 320 I,I
Public Waiting Area 100 100 100 100 100 100 100
Administration Story e Cues 800 800 800 800 800 800 800
PD Secure Vehicle Storage 1.500 0 1.500 0 0 1.500 1.500
t PD Hostage Negotiator Trailer Storage 300 0 300 0 0 300 300
I'D Evidence Storage 1000 0 1 000 0 0 1.000 1.000
PD Evidence Control Office 120 0 120 0 0 120 120
PD Anti ue Police Car Display 150 0 150 0 0 150 150
PD Civil Disturbance Gear Storage 200 0 200 0 0 200 200
PD Training Equipment Story e 120 0 120 0 0 120 120
DCC Secure Storage 150 0 0 150 0 150 150
DCC Comm / Data Room 100 0 0 100 0 100 too
11
EOC Secure Storage 150 0 0 0 150 150 150
EOC Commmunication / Data Room 75 0 0 0 75 75 75
Net Usable Space 19.150 3.513 7.915 3.390 2.450 ' 2 300 25.393 28,783 25.643 25.618 29.258 29.258
Structure 10°/n 1.915 351 792 339 245 230 2.539 2.878 2,564 2,562 2,92 6 2.926
Net Incremental Space Addition
(Above District Station. Donis and Fire Ad in Combined 0 3,729 275 248 252 4.252
Individual Gross Building Areas
(without efficiency of shared space) 21.065 3.865 8.707 3.729 2.695 2.530 33.636 31.662 30.628 30.463 36.887 42.590
Actual Building Area
(includes efficiency of shared space) 27,933 31,662 28 208 28.180 32,184 32,184
Space Efficiencies Savings in Area s uare feet) 5,703 0 2 420 2,283 4 702 10 406
Savin s as Percentage of Total Area 17.0% 0.0% 89.8-/,,- 90.2% 52.5% 24.4%
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Site Program Comparison District Station with Optional Additional Functions
Site Improvement A B C D E F
District Resident Fire Police DCC Eagan A+B+C (A+B+C) (A+B+C) (A+B+C) All
Station Dorms Admin Storage Backu EOC +PD +DCC +EOC
Site Utilities (electric,
gas, water, sewer,
storm sewer) - per
building unit based
on size of service 1.00 0.25 1.00 0.20 0.25 0.25 1.50 1.70 1.60 1.60 1.80
Site Efficiencies Savings 1.15 units
% Savines 64%
Minimum Buildable
Site Area (acres) -
Based on 25%
buildable area
coverage 1.93 0.35 0.80 0.34 0.25 0.23 2.56 2.91 2.59 2.59 2.96
Site Efficiencies Savings 0.96 acres
% Savines 32%
Parking Stalls -
needed for use 75 6 75 5 20 30 115 120 115 115 120
Site Efficiencies Savings 91 stalls
% Savines 76%
Landscaping - unit
cost base on
smallest use 1.00 0.18 0.41 0.18 0.13 0.12 1.33 1.50 1.34 1.34 1.53
Site Efficiencies Savings 0.49 units
% Savines 32%
Entry Drive 1 0 1 1 0 0 1 1 1 1 1
Site Efficiencies Savings 2 drives
% Savings 200%
Backup Power Generator 0 0 0 0 1 1 0 0 1 1
Site Efficiencies Savings I generator
% Savings 100%
The size of the required site as well as many site improvement items provide another opportunity
for efficiencies in potential combinations of city and other public safety functions when placed with
the base district fire station site needs. As the table above shows, there is significant savings
available with all aspects of the site development. These shared elements - entry drive, parking
stalls, and reduced building footprint - not only saves construction and maintenance costs, but
provides the opportunity to reduce the combined environmental impact of all functions.
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District Station Predesign Cost Estimate
A B C ll E F
District Resident Fire Police DCC Eagan
Cost Category Station Dorms Admin Storage Backu EOC
Building
Base Buildin cost / si $151.18 $153.74 158.87 .110.00 $177.02 $ 190.48
Inflation (2008 to 2009) 1 5%, $7.56 $7.69 $7.94 $5.50 $8.85 $9.52
Subtotal Unit Cost $158.74 $161.43 $166.81 $115.50 $185.87 $200.00
Other projects costs
(i.e. furniture, appliances, cabling,
desi fees, contin enc 25% $39.69 $40.36 $41.70 $28.88 $ 46.47 $ 50.00
Total Building Unit Cost cost / s $198.43 $201.79 $208.51 $144.38 $232.33 S250.00
Gross Building Area st 21 065.00 3,865.00 8.707.00 3,729.00 2.695.00 2.530.00
Subtotal Stand Alone Building Cost $4.179.879.00 $779,831.00 $1.815.424.00 $538,374.00 $626.139.00 $632.504.00
Incremental Building Area st 21 065.00 3.715.00 3.153.00 3.729.00 275.00 248.00
Incremental Bid Cost (at , 186.38/sl 33.925.989.00 $692,304.00 $587,640.00 $538,374.00 $51,253.00 $46,128.00
Site
Site Utilities lum sum
Units 1.00 0.') 5 1.00 0.20 0.25 0.25
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Cost for standard unit $35,000.00
Subtotal Utility Costs $35.000.00 $8,750.00 $35,000.00 $7,000.00 S8.750.00 $8.750.00 i0
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Land Costs
Minimum Site Size (acres) 1.93 0.35 0.80 0.34 0.25 0.23
Land value per acre 261 360.00 4iJ
Subtotal Land Cost $505.560.00 $92,750.00 $208.956.00 $89.496.00 $64.680.00 S60.720.00 of
Parking Lot Costs i ` ILj 1
Stalls needed 75 6 75 5 20 30
Typical cost per stall $ 1.400.00
Subtotal Parkin Lot Cost $105,000.00 $8,400.00 $105.000.00 $7.000.00 $28.000.00 $42.000.00
Landscaping
ol'consuvction) 3% $125,396.00 $23,395.00 $54.463.00 $16.151.00 5 18.784.00 18.975.00
Entry Drive (lump sum) $10,000 $10,000.00 $0.00 $10,000.00 $10,000.00 $ 0.00 S O.00
Subtotal Site Cost $780,956.00 $133,295.00 $413,419.00 $129,647.00 $120,214.00 $130,445.00
Total Project Cost $4,960,836.00 $913,126.00 $2,228,842.00 $668,022.00 $746,353.00 $762,949.00
Total Project Cost
w/o Land 4 455 276.00 5820 376.00 $2,019,886.00 $578,526.00 $681,673.00 $702,229.00
13 12
District Station Predesign Cost Estimate
Efficiency
Cost Category A+B+C A+B+C All Combined All Comb Efficiency
Boil in
Base Buildin cost / st .145.00 $142.00
Inflation (2008 to 2009) 5.00% $7.25 S7.10
Subtotal Unit Cost $152.25 . 149.10
Other projects costs
(i.e. furniture, appliances,
cabling, design fees,
continaencv 25% $8.06 $37.28
Total Building
. 186.38
Unit Cost (cost / si $190.31
Gross Building Area 27,933.00 32.184.00
Subtotal Stand Alone
Buildin Cost $5,315,918.00 $1.459.216.00 $5.998.307.00 $2,573,845.00
Incremental Building Area st 27 933.00 27.4% 32,184.00 42.9%
Incremental Bldg Cost (at $186.38/s'
Site
711
Site Utilities dump sum bul
Units 1.50 1.70
Cost for standard unit 1$35,000.00
Subtotal Utility Costs $52,500.00 $59,500.00 Land Costs Minimum Site Size acres 2.56 2.91
Land value er acre . 261.360.00
Subtotal Land Cost $670,382.00 $759,878.00
Parkin Lot Costs
Stalls needed 115.00 120.00
Typical cost per stall 1.400.00
Subtotal Parking Lot Cost .161 000.00 168 000.00
Landscaping % of construction) 3% .159.478.00 $179,949.00
Entry Drive lum sum 10 000 '$10.000.00 38.3%$10.000.00 45.1%
Subtotal Site Cost $1 053 359.00 $403,958.00 .1.177.327.00 8530.649.00
37.7° 43.3°0
Total Pro sect Cost 6 369 278.00 $2,401,548.00 $7,175,634.00 $3,104,494.00
38.20/6-1 44.3%
Total Project Cost W/o Land $5,698,896.00 $2,175,168.00 1$6,415,756.00 $2,842,210.00
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Eagan
Fire Districts
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The map above shows the City of Eagan broken into its three fire districts. The potential site for
the district fire station is shown in the middle of District 2B. From this location, the fire station
would be positioned to serve all of District 2 under current conditions and even more directly
after the ring route 35E overpass is built. This section of the study looks specifically at the
Northwood Circle site to assist the City Council in evaluating this location in consideration for
purchasing. While this is not the only site that could possibly fit the District Fire Station, there
are few undeveloped sites that would meet the space, volunteer vehicle access times, and be
reasonably centrally located within the District 2. If other sites are considered, the site fit options
and development issues can be studied for these sites as well.
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This site plan shows the proposed Northwood Circle site and the major street circulation routes
around the site. These routes include the potential for direct emergency vehicle access to
Lexington Avenue, Northwood Parkway with its future interstate overpass, and one block south
to Yankee Doodle Road. {y ~y
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The aerial site view shown in the above image shows the extent of the wetlands, NURP ponds, and
trees on this 13 acre site. While these natural features reduce the buildable area of the site, they
also provide for open space and screening benefiting the fire station and potential dorm function.
These elements also provide sustainable design potentials.
There are significant amounts of mature woodlands around the larger wetland at the south end of
the site as well as to the east of the wetland, just north of the two residential properties. The latter
portion of woods provide somewhat of a tree preservation challenge as does the tree mitigation
balance of 145 replacement trees that the current property owner has assigned to the remaining site
when developing the adjacent property to the west. This tree mitigation balance has an approxi-
mate cash value of $43,500 if it is not possible for them to be planted on site.
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17
Wetland Buffer
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The site plan above shows a possible layout for the District Fire Station based on the program
needs. There are other possible layouts that would need to be investigated during the early stages
of facility design; however, this plan is intended to provide a level of comfort that this site is usable
while also maximizing the remaining site for selling for other uses. This site includes a building
which is sized to fit the entire program options in a two story building if all options are selected by
the City Council. The site fit shows the following elements
• Building footprint of 19,500 square feet
• General parking including 100 stalls for staff and training room usesi
• Firefighter parking of 20 stalls
• Emergency vehicle access lane to Lexington Avenue
• Fire truck turning areas
• Fire truck parking lane for entire force during training events
CDA SITE PLAN
In the interest of partnering with other entities to find opportunities for mutual benefit, the Dakota
County Community Development Agency (CDA) was contacted to review potential opportunities relat-
ed to the dormitory functions within the proposed Fire Station. It became evident that an even broader
opportunity existed for CDA to purchase the portion of the overall site that remains after the Fire Sta-
tion needs are met. This site has the potential to be developed as townhomes under CDA's Workforce
Housing program.
This potential adjacent use to the District Fire Station would provide the added benefit of providing the
option for volunteer fire fighters with families, and thus not fitting the dorm occupant profile, to apply
for housing in this facility in very close proximity to the Fire Station. The interest in the remaining
site also provides the City with an interested buyer for the excess land and reduces the City's net land
purchase costs. 'I
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Further partnering opportunities between the City of Eagan and CDA may also be possible to be ex-
plored by the City Council to maximize the synergy of this potential relationship.
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19
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Basement
The partial basement mass shown represents the
storage and utility needs for the district station. This
space could also include the electrical and computer
needs for the district station and other technology
uses proposed.
First Floor
In the second massing diagram, the district station and Jl
fire administration occupy most of the first floor and
include areas like reception, public entrance, building
circulation, waiting areas, bathrooms and showers.
The volume also represents some of the offices to be
used by the fire department, dispatch area, fire
equipment storage, resources area, historic display,
standby area and building circulation.
The third massing diagram shows the addition of the
police department to the first floor. The mass repre-
sents enough space to satisfy their need for evidence
' storage, display area and general storage. The police
department storage should be easily accessible to the
= :.Y parking lot for vehicle access.
The last diagram shows the mass for the apparatus
bays. It is a two story mass that will accommodate
the necessary lanes for emergency vehicles including
a safety trailer and command vehicle.
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20
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Second Floor:
! The second floor mass. represents the space needed
for District Station to have offices, conference rooms,
some mechanical equipment space, kitchen, etc. r,
The second diagram shows a mass representing the
Administration Department. It includes offices for
the Fire Chief, the Deputy Chief, the Fire Inspectors,
Fire Marshall and open offices for the Commander
Fire Prevention.
yi
The third diagram shows the amount of space needed 1~~1
to provide dormitories for the fire department includ-
ing sleeping areas, kitchen, laundry, dining, library
and storage.
The last diagram shows the location of the training ii
room. The sharing capabilities and efficiency of this
space will be discussed in depth in the next page.
- III 21
O~c~
Nll
- ~I
Traini Room
The addition of the optional Emergency Operations
• and Dakota Communications Center Backup
Dispatch space is represented in three diagrams at
the left. While these functions don't actually change
t
the size of the training room, the additional functions
I
stack on this use creating significant space efficien-
cies. The programmed training room size of 2,100 square
feet is almost exactly the same as the needs both ~r I
for the EOC space and the DCC Backup Dispatch
room. Further these two functions have very similar
operational needs including distributed power and
data connections throughout the space, multimedia
viewing and presentation capabilities and a separation
from the other operations going on at the Fire Station.
o ctc f iZ r io3F,.,.1~
Each of these two functions would also require excel-
lent telecommunication connections and emergency
power generation, both of which provide the oppor-
tunity for facility savings by being shared. These
technology and power features, while not required in
the District Fire Station, provide the opportunity to
benefit the Fire Department operations when not be-
used by the other functions.
ing
These three functions provide significant operational and construction cost savings opportunities with
only minor impacts to the project and operations. During the unlikely event of an emergency requir-
ing EOC or DCC use of the training room, the Fire Department would typically cancel any regular
training sessions previously scheduled. Any other city departments or public rentals of the space
could also be open to cancellation for emergency use of the space. Finally, there would need to be
a protocol developed for the very unlikely chance that both DCC and Eagan EOC functions would
need the room at the same.
22
a3
22
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e M7
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APP aratus Bay-
Preliminary Layout 23 aC/
Sustainable Design
The District Fire Station project presents many opportunities for furthering the City of Eagan's
efforts for meeting the target goals of the U.S. Mayors Climate Protection Agreement signed by
the City, as well as setting other beneficial sustainable design objectives.
IT;I
At the most basic level, the many opportunities presented in this study to maximize space
efficiencies and reduce building and impervious site elements is not only an initial construc-
tion cost savings opportunity and efficient use of public funds, but is a key target of LEED or
4
other sustainable design systems. Multi-use of the same space allows for reductions in initial
construction impacts, and even more dramatically, eliminates all energy consumption for the
lifetime of the building related to heating, cooling and lighting of space that is not built.
Some of the other opportunities include the following:
• Energy savings through high thermally insulated construction
• Energy savings through high efficiency mechanical systems
• Electricity savings through daylighting and interior lighting control strategies
• Reduction of storinwater runoff through permeable paving and rain garden features
• Replacement of lower efficiency buildings particularly evident in the uninsulated walls ?
and single pane windows in Fire Station #2 and, while the current Fire Administration
Building meets basic energy standards from 10 years ago, the Fire Administration
Building would not be considered green
• Reduce VOC, carbon footprint and facility maintenance though the use of sustainable
building materials
This partial list shows the just the tip of the potential opportunities that the City of Eagan can
consider when evaluating the space needs options presented in this study as well as guiding the
design and construction of the facility finally selected.
f 1
24
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Paul Erickson
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irk
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then PotornacYard Develop . E~~• -~:~i .n~.:,,w,:,.;,:.. ~_~~•;~.,::$i ; ~i~-~,. ~ ~'e:
.-^Ittarea,~MSalrxW^r:V+k=-rs,!lzM. ..Ec~c 4_ .x1 ~ ~,i,.. M. . ie
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'`/F.~-3r - .7 ,,1s~•.vvl5T~4,h~ _ - for a new $700 ,.'ia y~T•~r!.f:s,,rnt .^,,-rr., ~,>;•,c;,,~:ae,:us.;:cr:a;:; ;x~~- -rte., .
dal concepts
,;fit i~'-- -1 ...ran+w.r, r'rf_N<. 4x> r ;c
EMIR
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s t ? , t 7
million muted-use community to the city EE
..u'-''", lf"of Alexandria, Va., then-D rector of Code
X'Z
"a' Enforcement Art Dahlberg saw a challenge. , t
`
l`
The 167-acre development ultimately will
t re a't` tz iki
include nearly 1,700 homes, 1.8 million square rg3
feet of office space, numerous stores and
'BX
• i tt _
N ' - 1 e1
services, and a Soo-room hotel The project
requires extensive redevelopment of a trans H. °QO o°
fn -
portation and industrial site that has approxi-
mutely one mile west of the Potomac Ri ver.
"We talked about the issues with emer
gency vehicles and the road network," says?
Dahlberg, who is now the commissioner of
buildings for the city of Richmond. "These Esc,';; s
vehicles were going to have to fight traffic and . n { a.r3
I had concerns about the turning radius at c,.R
several points. It was clear that the city was
going to require some significant revisions. 't«
'ice V31".
ti.t.
,I' t Ik ~ it • lcl '7~.
nearest fire station in Del Ray was The :;'.r.. ~
Jt, t'
nearly 85 years old, Dahlberg sat down with
E9~t9 3 ED
Stan Settle of Pulte Homes and other repre
sentatives of the development team and the 117n
city to discuss working a new fire station into
0 a~~t
the community. f rte.
"The typical response might have been to
is .Jh't O.D . O _ -
ask the developer to go back to the drawing l..ta iP
board, but we took a step back," Dahlberg ~a~!9,~1
h ,'.tY,ll• ,r~' ~i
says."... Rather than asking the developer ':E „x r =fit
Y~ .t . rV. ~rrlfef~e,.rk'M'1,Yt'u:,~r,:. Jam{ . l1:yy r~.ae•
to redesign the new community, it seemed
to make more sense to consider adding a fire city to build a modern facility to accommo- income families and city workers. One of the
station to the plans' date new technology and equipment. densest cities in the United States, Alexandria
The developer agreed to donate the parcel City planners and Alexandria Fire Depart- has lost more than half of its affordable rental
of land and $6 6 million toward the construc- meat representatives soon recognized anoth- units within the past decade.. Now under con-
don of the new fire station.. The firehouse will er opportunity for the proposed station: the struction, the Station at Potomac Yard is a new
alleviate the safety concerns and enable the chance to create affordable housing for low- twist on mixed use in the municipal realm; the
vnY,v.ltrechlef cum
58 FIRE CHIEF I Aran 2008
a~e
GOOD
NEIGHBORS
:'mss ; >i~:i....r..'',-•Myr
state-of-the-art, four-bay station will be com
sr; { . ;;:filS;new,miXed`use facility will'
biped with four levels of rental housing. state>oi file-art fire station,:;:
"The city's approach is always to look to ''te,of
n aqd 64.a fordable rental"unlts
the best interests of the community - were Ya '
very oriented to serving the public," says Bttn.
Chief John North, North has been instru- ,.o:,SxJ ~t s=
mental in the planning efforts for the new
station and anticipates that the mixed-use
project will be a model for the future. The
master plan called for extensive transports-
tion improvements, as well as the creation
of pedestrian-friendly neighborhoods with =.z s a a st~'y r
parks, playing fields and open-space areas.
The city tapped the non-profit Alexan-
dria Housing Development Corp. to develop, te: .
finance, own, operate and manage the resi-
dential portion of the project, which will be Community Housing in Virginia program, of concern arose. First, residents of the nearby
maintained as long-term affordable housing- also is providing below-market loans to help Del Ray neighborhood questioned the future
its successful application for low-income finance the development, with Potomac Yard of their firehouse. Second, a few community
housing credits earned the project more than Development adding another s6 million as a members questioned the noise for housing
sio million in tax-credit equity from the Vir- voluntary affordable housing contribution. atop a fire station.
ginia Housing Development Authority, the As the city began to assemble its ideas for The city hosted a number of information-
state's housing finance agency. That agency, the mixed-use structure, planners reached at meetings for the Del Ray community. Fire
through its Resources Enabling Affordable out to local residents for feedback Two areas department representatives explained the
Isr
AMI
71
Rom, qt~m
Fire lhicks I Emergency Vehicles I Ambulances I Utility Vehicles
Racing Trailers I Lubrication Trucks
~II KEY FEATURES:`=``
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Individual End Caps...
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3" Spring Loaded Holler..
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Double Wall Aluminum Extrusion...
with interlocking rib design, Weather seal prevents complications from dust and provides much quieter operation.
Custom Paint Colors...
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vv.envchief cm
60 FIRE CHIEF I t1PRII 2008
~C' t7 f.tyt
GOOD
NEIGHBORS
city's dire need for a new, up-to-date fire sta- Once the department had outlined its ginia statute that prohibits fire department
Lion, especially given requirements to house case to residents, providing assurances that personnel from turning on sirens until the
modem apparatus and equipment following the proximity of the Potomac Yard station vehicles have moved away from the station..
Sept, u. Not only was the Del Ray fire station would allow for prompt service to the neigh- They pointed out that many residents in Alex-
ill-suited to contemporary operational needs, borhood and that the current, historic station andria live adjacent to or across from fire sta-
I! ' the station was too old to accommodate would remain in use as a civic building, the Lions with very few complaints.
standard fire trucks. Vehicles had to be spe- Del Ray community was on board. In addition, the station's structure was
cial ordered at a smaller size - and greater To address the noise concerns, the fire designed to minimize noise. The effort began
expense - to fit into the station, department reminded residents of the Vir- with the procurement of two studies, one to
_ analyze the sound impact from nearby off-
I4 rJ~kt n . M " site sources such as Reagan National Airport,
Route i, and the CSX rail line; and one to
t r F°
assess the sound impact of the station itself'
ar' I on the residential apartments above Several
ry" :k practical and economical sound-mitigation
L
measures then were introduced.
A double-ceiling system mitigates sound
• ~ 4• Y ' ~ r~xNN ~tP
R~ "°•-~.-;~•T''~'~,v • r`Mi transmission and attenuates sound within
the bays. The system incorporates a double
layer of 5/o-inch drywall hung from spring-
„z1• 4 , r`. mounted isolation hangers below the struc
xr i lr tural slab. Above the drywall is a 21h-inch
x `r':''~• '`'G3 "w layer of bait insulation This sub-ceiling iso-
lates the structure fiom the bays and limits
the transfer of sound through the structure.
r R. i; ~3 + A finished ceiling is then hung 6 inches below
and attached to the drywall sub-ceiling. This
x~.
{ heavy-duty, moisture-resistant acoustical tile
ceiling also serves to attenuate loud noises
4within the bays,
The first level of apartments is built on a
floating slab system that isolates sound trans-
mission from the entire station area on the
first floor.. The system features three main
components: a z-inch layer of rigid insulation
set over the structural slab; a second, non-
e ° structural 4-inch floating slab set over the
rigid insulation; and neoprene bearing pads
° at the load-bearing walls between the wall sill
plates and the structural slab below. The pads
- • • • • • • are capable of providing full load-bearing
• capacity for the structure above, and provide
- • •
a similar sound isolation to that achieved by
the non-load-bearing rigid insulation.
• ' - ' • ' ' In addition to standard curb-mounted iso-
lation pads for rooftop equipment, specifica-
• - • _ ' • ' " Lions include a Leh-inch lightweight gypsum
° • ' ' ' - ` layer on top of the roof sheathing in areas
` under the mechanical units, This additional
• • layer will mitigate equipment noise from the
large rooftop units that serve the fire station.
Four-fold doors were specified for the
# , . • ° • • ° • apparatus bays in lieu of the typical overhead
doors. These doors have fewer maintenance
Circle 344 or visit freeproductinfo.net/tire
wvnvfrechlol.com
62 FIRE CHIEF I APRIL zoo8
GOOD
NEIGHBORS
problems, are less noisy to operate, and open "quieter" portions of the station, such as the located. Landscaped edges and integrated
more quickly than overhead doors, bunk areas and offices. fencing keep the park's users from straying
Another design concept that helps mini- The design of the station goes beyond into vehicle response paths
mize sound in the residential units while meeting the parameters of noise control. The The new station allowed the fire depart-
adding a distinctive amenity for tenants is exterior facade, composed of brick masonry ment to address a host of requirements,
a small terrace on the second level along with punched windows, reflects the tradition- including adequate space for hazmat equip-
the front elevation. This landscaped area is al architecture of Alexandria- The station's ment storage and decontamination areas,
positioned directly above the apparatus bays. "public face" overlooks a small landscaped that were shoehorned into older facilities.
Apartment floors are arranged above the park, where the firehouse flagpoles will be General circulation and egress into the appa-
ratus space is designed to be efficient, with
short and direct patterns of travel from the
iqr
kitchen, dining area, day room, and bunk
r,.
areas into the bays.
wf` " The new station has been carefully zoned
t' = -5 - , • • ` ° to project an inviting, community-friendly
identity while also allowing for appropriate
security and privacy for fire station person-
nel The day room, kitchen and dining areas,
° are positioned along the more highly traveled
sidewalk areas adjacent to the major road-
ways, while bunk rooms are set along the bade
of the building with a landscaped buffer.
The station includes 15 private bunk
° rooms and six private bathrooms with show-
is. Each firefighter on the premises has his
- 'rqG ?a• r <i f or her own bunk room equipped with a bed,
desk and locker.
<ax,`.1.a4 ' ° "The private bunk rooms and bathrooms
give us so much more flexibility than we've
I rirr riU had before," says North. • The single rooms
remove a lot of the gender-based issues that
have come up with staffing accommodations."
The lockers feature a two-sided design
that allows firefighters beginning a shift to
access their lockers from the corridor with-
out going into the bunk rooms and disturb-
ing the crew members on the previous shift.
- "Every aspect of this station has been care-
1 fully thought out;' says North.' The flow
d;% of the space is extremely efficient in terms of
access to the apparatus. There is also a good
flow for general public use, with an [Ameri-
cans with Disabilities Ad)-equipped restroom
near the main entrance. The fitness area has a
glass front, so we can see into the space, which
FIREVTE\VT1 we believe is an important safety feature We've
got space for equipment and training. Every-
tf
thing is also designed to be low maintenance,
with fixtures and finishes that wear well '
Just as much consideration has been given
to the 64 apartments within the building,
' 44 long-term affordable rental units and zo
apartments priced for city workers, including
tJ4%ttJJ~Jj{~!? first responders and teachers
Circle 346 or visit freeproductinfo.net/fire
wrirechlat.com
w
64 FIRE CHIEF I Asnrr 2oo8
GOOD
NEIGHBORS
"This is a high-quality project with nice reflectance value, and the vinyl roof membrane to take it vertical and not use more land mass
finishes, says Helen McIlvaine, deputy direc- in the mechanical wells includes recycled con- -was a great solution."
tor of the Alexandria Office of Housing. "The tent as well as solar reflective qualities Soon after the groundbreaking, the city
VHDA has very high construction standards, Two strategies have been employed to learned that the station had earned an "Excel-
and the units and the amenities will reflect optimize water efficiency in the building, A lence in Public-Private Partnership Awards"
those standards. We want to change the way rooftop cistern will capture rainwater to irri- from the U.S. Conference of Mayors. The
people think about affordable housing." gate the tree wells adjacent to the building, award recognizes outstanding partnerships
The housingalso will be EarthCraft House- and recycled water will be used to wash the between cities and companies.
certified, requiring an energy-efficient, green apparatus, A vertical shaft runs from the bays The station and the apartments are set to
building approach that includes air sealing to the rooftop, allowing diesel exhaust fumes open in the fall of 2oo9. All of the planning,
of the building envelope and its mechanical to be drawn up through the shaft and away programming and design has been on sched-
systems while allowing for adequate fresh air from apartment windows. ule, despite the many stakeholders involved.
intake. The certification process also calls for Inside the station, concrete block walls and You can't always go by the book in
extensive use of materials containing recycled interior finishes also feature recycled content, terms of' approach,' says Dahlberg. "We were
content, window and insulation levels that and low-volatile organic compound carpet able to take a challenge-the issue of address-
exceed code, water conservation measures, is used in the bunk areas. The building has a ing response time for emergency vehicles in a
and the use of'Energy Star appliances. recycling area, bike storage, and reserved park- dense community - and create a viable solu-
Green design measures also are used eaten- ing for low-emission, fuel-efficient vehicles:. Lion for a new firehouse with the added bene-
{ sively in the fire station and the overall strut- The below-grade parking eliminates the heat fit of affordable housing Our solution helped
ture, which will be LEED-certified.. The exte- island effect that results from surface parking. both the developer and the city" [PC]
rior of the building features an extensive use "This entire project was something that
of materials produced locally, as well as a high worked out very well to meet our needs and Paul Erickson is a principal with LeMay Erickson Willcox
level of recycled content. The metal roof, which the city's needs," says Settle. "Adding the pub- Architects and the architect of record for the Station at
is designed to resemble We, also has a solar- lit housing to the station - with the ability PotomacYard.
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Savage's dilemma: Fire stations cost, but so can slow response Page 1 of 2
StarrTribune.com : MINNEAPOLIS - ST. PAUL, MINNESOTA
Savage's dilemma: Fire stations cost, but so can slow
response
By DAVID PETERSON, Star Tribune
May 13, 2008
The city of Savage is facing a decision on whether to build one or more costly new fire
stations amid warnings that it suffers from "significant areas of service deficiency."
And a former fire chief is dissenting from the consensus achieved by the group that
examined whether new stations are needed. When lives and property are at stake, said
Al McCall, now a member of the City Council, "I have problems with merely being
'adequate."'
A report presented late Monday at an informal workshop with the council warns that
crews are "often" taking longer than the optimal seven minutes to reach emergencies
west of Hwy.. 13 and in the planned growth zone south of 150th Street,
But new stations could cost $1.25 million each at a time when a slowdown in growth and
housing values is placing pressure on cities' finances.
A significant subplot has to do with whether to ask the city's taxpayers for permission to
proceed.
'We could run a referendum," Fire Chief Joel McColl told council members. "Personally I
don't recommend one because you stand a chance of being turned down.. If it's truly
needed, what do you do if voters say no? That's a lose-lose situation. I'm not in favor of
referendums.."
In neighboring Prior lake, voters in a 2006 referendum approved a new fire station by a
two to one ratio. The $2.7 million project is nearly finished and will be open in a matter of
weeks.
Times were better then, however, for Scott County cities and the economy in general.
"Public acceptance of an increase in property taxes is not very favorable," Savage city
administrator Barry Stock said. "Everyone loves the fire department, but right now it
would be difficult to pass a referendum."
Savage now has two fire stations, one In the older downtown area and the other in a
newer part of town. The question is whether response times are getting slow enough,
due to all the growth in the area, to warrant adding any new ones. Then the question
becomes: If so, how many?
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Savage's dilemma: Fire stations cost, but so can slow response Page 2 of 2
A study group is recommending what it's calling "strategy 3": closing the downtown
station, moving it to the municipal campus at McColl Drive and Dakota Avenue, and
opening a new satellite station around 154th Street and Dakota.. The current second
station would stay open.
Retired chief McColl favors "strategy 4," which involves doing those things but leaving a
station in the downtown area, not necessarily exactly where it is now.
"We've taken everything away from downtown," he said. "The library, the post office, City
Hall, now we're trying to do something again. We possibly have a large development
coming downtown, and people there feel secure with that building there."
Other council members asked a number of specific questions about current response
times. And they agreed to take up the issue more formally of how or whether to make
changes, and how to pay for any that do get made, as part of annual budget discussions,
which begin in a couple of months.
David Peterson • 952-882-9023
O 2008 Star Tribune. All rights reserved.
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PUBLIC WORKS COMMITTEE MEETING
MONDAY JUNE 16, 2008
EAGAN CITY HALL
CONFERENCE ROOMS 2A & 2B
MEETING NOTES
The Public Works Committee of the City Council consisting of Councilmembers Cyndee
Fields and Paul Bakken convened the meeting at 4:30 pm. Also in attendance were
City Administrator Tom Hedges, Fire Chief Mike Scott, and Director of Administrative
Services Gene VanOverbeke.
Councilmembers Bakken called the meeting to order and the agenda was adopted as
presented.
FIRE STATION CAPITAL NEEDS
Councilmember Bakken began a discussion of the bullet points included in the agenda
packet which were outlined as discussion points and items for which staff was seeking
direction. Chief Scott reviewed information relative to response times, ISO ratings, and
previous studies regarding additional/replacement fire stations.
The Committee discussed the various building components included in the Needs
Analysis Study along with summarized information presented in the handout from Chief
Scott.
Market values and potential uses for both existing Fire Station 2 and the Fire
Administration building were discussed and it was estimated that adding dorm space at
Fire Station 2 would cost approximately $500,000 to $600,000 and would present other
challenges due to its location.
Director of Administrative Services VanOverbeke noted that construction of a new
building would probably require the use of General Obligation bonds. There is no
capacity issue with issuing bonds, although tax impact is always a consideration.
Chief Scott noted challenges regarding the potential purchase and use of the
Northwood site and that further consideration of that purchase has been placed on the
Administrative Agenda for the June 16, 2008 City Council meeting.
Potential sites for a new facility and the relationship of this process to the upcoming
referendum regarding the purchase of the Carriage Hills Golf Course were discussed.
Public Works Committee Direction:
Staff was directed over the next few months to further analyze the public policy
questions of the building components and potential sale and reuse of the two existing
buildings. Staff was authorized to engage professional services to determine values of
the two building based on zoning and potential reuse.
Adjournment
The meeting adjourned at 5:52 p.m.