Loading...
10/03/1991 - Advisory Parks & Recreation Commission MEMORANDUM TO: ADVISORY PARKS, RECREATION & NATURAL RESOURCE COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS & RECREATION DATE: OCTOBER 1, 1991 RE: OCTOBER 3RD COMMISSION MEETING The regular meeting of the Advisory Commission will commence at 7:00 P.M. at the Eagan Municipal Center. After approval of the minutes, a single motion to approve the two items on the consent agenda would be appropriate.' There are no development proposals for the Advisory Commission again this month. Under "Old Business", Steve Sullivan will provide you with a verbal update on the Highline Trail grading. You will recall that at the last Advisory Commission meeting, the Commission approved the creation of a storm water ponding area and overflow outlet within the Highline Trail area. This area has now been graded and Steve will give you an update on the project. NEW BUSINESS There are three items under "New Business", the first of which is the Summer Playground Report. Dorothy Peterson, and the recreation staff, conducted a survey during the summer regarding resident perception of the summer playground program. The purpose of the survey and report is to help stimulate discussion regarding the summer program and the opportunities that might present themselves for program improvement. Staffs report is included for your review. The second item concerns seasonal employee training. At the last Commission meeting, the Commission expressed an interest in the training program for seasonal employees for the various positions that are filled within the department. Staff has prepared for you separate memos which briefly explains this process, as it relates to different programs. Staff would like to take twenty to twenty-five minutes of the Commission's time to review this training process. Item Three concerns encroachment into a trailway access into Blackhawk Park. Staff has prepared a report with graphics, as well as a letter from the residents who own the home. I believe the report and letter are self-explanatory as to the timing of this encroachment and the resident's desire to acquire that portion of the park. OCTOBER MEETING PAGE TWO OCTOBER 1, 1991 PARK DEVELOPMENT Staff will update the Advisory Commission concerning the on-going projects currently underway in the park system. Usually things normally slow down by Fall, however staff has been very busy with a number of projects in hopes of completing them before winter. WATER QUALITY Rich Brasch has prepared a workshop outline for the Advisory Commission, which staff would like to have with the Commission in October or early November. The workshop is intended to bring the Commission members up to date on the many activities and issues that the Water Quality Coordinator deals with. Staff would like to review briefly the outline with the Advisory Commission and set a date for that workshop meeting. Staff will also bring the Commission up to date on other water quality issues. OTHER BUSINESS AND REPORTS There are several items under "Other Business and Reports". As always, Departmental Happenings are included in the packet. Staff would also like to confirm October 26, 1991 as a tour of Minneapolis parks as a continuation of our long range park planning. Staff is anticipating a departure from Eagan between 8:15 and 8:30 on the 26th, returning approximately at Noon. If Commission members have any questions on agenda items, please feel free to contact the department. Respectfu s mitted, Ken Vraa Director of Parks and Recreation KV/bls a. AGENDA ADVISORY PARKS, RECREATION AND NATURAL RESOURCES COMMISSION EAGAN, MINNESOTA Thursday, October 3, 1991 7:00 P.M. Eagan Municipal Center A. 7:00 P.M. Regular Meeting - Eagan Municipal Center B. Call to Order and Pledge of Allegiance C. Approval of Agenda D. Approval of Minutes of Regular Meeting of September 5, 1991 E. Consent Agenda (1) Waiver of Plat - Layne & Shirley Anderson (2) Wescott Square 2nd Addition - New Horizon Homes, Inc. F. Development Proposals G. Old Business (1) Highline Trail Grading Update H. New Business (1) Summer Program Playground Report (2) Seasonal Employee Training Report (3) Parkland Encroachment-Blackhawk Park 1. Parks Development (1) Update J. Water Quality (1) October Workshop Outline K. Other Business and Reports (1) Recreation Program Tape (2) Happenings (3) October 26th Tour L. Round Table M. Visitors to be Heard N. Adjournment MINUTES OF A REGULAR MEETING OF THE ADVISORY PARKS, RECREATION AND NATURAL RESOURCES COMMISSION EAGAN, MINNESOTA SEPTEMBER 5, 1991 A regular meeting of the Advisory Parks, Recreation and Natural Resources Commission was called to order at 7:35 p.m. on Thursday September 5, 1991 with the following Commission Members Present: Ted Billy, Jack Johnson, George Kubik, Shawn Hunter, John Griggs, Lee Markell and Dick Carroll. Commission Member Deb Johnson was not present. Staff present Included Ken Vraa, Director of Parks and Recreation; Stephen Sullivan, Landscape Architect/Parks Planner; Dorothy Peterson, Superintendent of Recreation; John VonDeLinde, Parks Superintendent; Paula Nowarlak, Recreation Supervisor;. Jon Oyanagi, Recreation Supervisor and Cherryl Mesko, Secretary. PRESENTATION TO GIRL SCOUT TROOP #804 Superintendent of Recreation Peterson expressed her pleasure In being able to recognize the many hours of volunteer time provided by Elaine Orlando and Girl Scout Troop #804. Seven members of the troop were present with Ms. Orlando as Dorothy Peterson recapped the numerous events In which this troop has been present to volunteer their help. Some of those events included the Fishing Derby, Winter Weekend Family Skate and Cross Country Skiing, Eagan Fun Run, Halloween Party and Easter special event. Recreation Supervisor Nowariak commented that without the help from these young ladies the programs mentioned would not have run as smoothly as they did. Paula then presented each of the girls with a shirt. Chairman Kubik presented a placque to Girl Scout Troop #804 for their immeasurable contributions to the City's recreation programs and thanked them for the valuable assistance they have provided to the City of Eagan. AGENDA John Griggs moved, Lee Markell seconded the motion to move PSA 16 up on the agenda due to the large number of residents present for this issue. Shawn Hunter moved, Ted Billy seconded the motion with all members voting in favor to accept the agenda as amended. MINUTES OF REGULAR MEETING OF JULY 11, 1991 Shawn Hunter moved, Lee Markell seconded with all members voting In favor to accept the July 11, 1991 minutes as presented. PARK SERVICE AREA #16 Director Vraa noted that approximately one year ago a petition had been received by the City Council requesting a neighborhood park within walking distance of homes within PSA 16. This service district is rather large and is currently serviced by Sky HUI Park and Blackhawk Park. Council directed staff to prepare a study of the park service area and Westwood Planning Services was hired to prepare the study. Mr. Vraa noted that enclosed in the packet was a memo prepared by Steve Sullivan dated June 28, 1991, the Findings and Recommendations from Westwood Professional Services, Inc as well as some samples survey forms received from the residents in this area. Ken then Introduced Anne Deuring from Westwood to review their findings. ADVISORY PARKS RECREATION AND NATURAL RESOURCES COMMISSION MINUTES OF SEPTEMBER 5, 1991 MEETING PAGE 2 Ms. Deuring stated that staff had prepared significant background information and Westwood assumed the responsibility of determining future and projected needs within this park service area. To that end some of the questions that needed to be answered included, 1) What is the neediest park service area and 2) If park service 16 was the neediest what kind of park should be proposed at this site. Per the Park System Plan, the optimal neighborhood park service area has a 1 /2 mile radius with several PSAs falling in that category. PSA 16 and 32, however have distances between the existing parks and the farthest residences of over 1-1/2 miles. Another factor considered was that the Park System plan provides a neighborhood park population service parameter of 2000-5000. At buildout, the population of PSA 16 will be 6408, or 28% over the maximum established. Conversely, the buildout of PSA 32 (2025) falls within and near the low end of the parameter. Ms Deuring continued that the existing neighborhood park (Sky Hill Park) Is used for programmed recreation and is not always available for neighborhood use. The conclusion of the findings is that of the total buildout population of PSA 16, 1075 of that population will lie outside the 1 /2 mile radius of Sky Hill and Blackhawk Parks, which exceeds the minimum population parameter warranting a neighborhood park. The end result Is that Park Service Area 16 is the neediest PSA at this time. Ms. Deuring noted that placing a park site In the area outside the 1 /2 mile park service radius would be reasonable and efficient for the following reasons: a. At build-out the area will have a population of 2075, which exceeds the minimum threshold warranting a neighborhood park. b. The shape of the area Is relatively compact. c. The residents of the area have felt a need for a park site. In conclusion, Westwood Professional Services made the following recommendations based on the findings, analysis and rationale: a. Pursue acquisition of park land in the northeast area of PSA 16 of at least 6 acres. b. Develop as a mini-park for the short term (play equipment and open space) c. Future development of additional facilities can be based on site suitability, neighborhood and facility standards. d. If possible, the site should remain open for non-programmed, local resident activities. Chairman Kubik opened up the meeting for public Input. Martha Franke, 1584 Pacific Avenue asked If the park site could be left open for later expansion based on the need from the neighborhood. Ms. Deuring commented that their recommendation was that the City obtain 6 acres of land for a park which would have only minimal development on It. George Kubik reminded the audience that there has been no particular parcel of land considered at this point. Ms. Franke then asked what the response was from the neighborhood survey mailed in. Mr. Vraa responded that it appeared that the highest priority was for open space and a play area, however interest was expressed in having tennis courts, hockey rink and open skating area. Martha reiterated that based on information she has received to date open play space and playground equipment were the top priorities. Unidentified resident commented on an existing fence that surrounded property In this area and asked If it would be removed when the park was developed. Mr. Kubik again reminded the audience that a recommendation for a park location was not being considered at this time. Mr. Vraa commented that the purpose of the study that was completed was to determine if a park was needed in this park service area, ADVISORY PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MINUTES OF SEPTEMBER 5, 1991 MEETING PAGE 3 not to define a park site. Steve Sullivan noted that there are several parcels of undeveloped land within this park service area for the Commission to consider at a later date If the decision is made to proceed with another park in this area. Karen Glazier, 3611 Lakeview Trail stated they did not want any more townhomes In this area and hoped that the parcel of land zoned for townhomes would be the site for the proposed park. Mr. Kubik explained that this type of issue was one that would be handled by the Advisory Planning Commission and the City Council. Joe Alva, 36 Lakeview Trail stated he wanted to see a park in this area and asked what the total acres are for the parcels designated as A, B and C. Mr. Sullivan responded that the total Is approximately 17 acres. Mr. Alva commented that he would like to see a park in this area but felt that more than 6 acres should be used. Ken Vraa explained that a neighborhood park such as Sky Hill Park is approximately 12-14 acres whereas a mini-park, which would be most appropriate for this area, uses less acreage and one would not see auxiliary facilities like those in a neighborhood park. Mr. Worth, 3622 Lakeview Trail spoke on behalf of his 4 year old son who very much wants a park in this area. Joe Vivik, 1572 Pacific noted there were many new homes and families In this area and expressed his concern for the need for a play area for them. Unidentified resident stated that there had been no response from the Royal Oaks area but noted that they had a limited amount of play area within their development. Mr. Kubik commented that the Commission typically recommends to developers that tot lot(s)/open play space be provided in a multi- family development. Shawn Hunter commented that staff had prepared an excellent report and based on the study done by Westwood Professional Services it is obvious there Is a need for another park in PSA 16. John Griggs asked if the Commission should be looking at perhaps developing a larger parcel of land and providing facilities to meet more of the community's needs. George Kubik responded that it was premature at this time to specify any park size or amenities to be included. Ted Billy commented that it appeared that a mini park would adequately meet the additional needs of this PSA. In response to a question regarding the cycle for building a park, Ken Vraa explained that the acquisition of property for a park is the most difficult function of park construction. Acquisition Is accomplished by purchase, land dedication or condemnation. Once the land Is owned the design phase, construction phase and final phase usually take one year each resulting in a 3 year period of time from design to use. Mr. Vraa reminded the Commission that the study identified the need for a park not it's size or type of development. If the Commission recommends to the Council that a park be placed in this location and the Council approves that recommendation then the issue of size, development, etc. will be addressed along with timing for implementation and available dollars to complete construction. . After further discussion, Ted Billy moved, Shawn Hunter seconded with all members voting in favor to recommend to the City Council that a park be developed in the northwest portion of Park Service Area #16. ADVISORY PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MINUTES OF SEPTEMBER 5, 1991 MEETING PAGE 4 John Griggs expressed his concern for addressing the missing sidewalk links along Federal Drive to provide continuous access to Sky HUI Park. Steve Sullivan noted that this is an Issue that can be addressed as the plans for this new park are put in place. Chairman Kubik thanked the residents for taking such an active role In bringing a park into their neighborhood. He continued that a priority will be assigned to developing a park In this area and hoped everyone understood the time involved in developing a quality park. George also stated the Commission understood the urgency expressed by the neighbors and appreciated their Input. Ken Vraa concluded by stating that this issue will come before the City Council on October 1st and suggested that the residents continue through the process. HIGHLINE CORRIDOR GRADING Director Vraa introduced this item reminding the Commission that they have y previously reviewed the issue of overland drainage from the Lexington Pointe Additions and across the Highline Trail, ultimately affecting the homes in the Park Knoll Addition. There has been a change in control and ownership of the property known as Lexington Pointe Additions resulting in Brad Swenson again resuming responsibility and control of this residential area. Department staff outlined to Mr. Swenson the parks criteria that must be considered regarding the drainage issue. The criteria was based on previous discussions by the Commission that included: 1) no grading into Trapp Farm Park sliding hill; 2) Directing water to the existing pond would not be permitted as the existing outlet would not be able to handle any additional run-off; and 3) Any grading needed within the Highline Trail must be kept to a minimum and must recognize the City's desire to install a future trail within the Highline. 4) An all pipe" alternative must be reviewed. 5) Consideration to the potential for flooding of trees In the lower area adjacent to the trail access at Wilderness Run Road must be avoided or mitigated. Based on a meeting between Engineering staff, Parks and Recreation staff and the developer on August 28 the pertinent data was reviewed and possible alternatives were discussed. The elevations provided indicated that the storm sewer system on Livingston Drive would accommodate 18 inches of water before water would overbank between the two homes on the south and travel overland to the Highline Trail. With the increased number of homes now having their yards sodded, run-off should be much slower than what has been experienced previously, therefore, the frequency of toping over should be reduced. Three alternatives were discussed at the meeting; the first was an "in-pipe" scenario with an estimated cost of $40,000-45,000. The second provided for the enlargement of the existing depression within the Highline Trial to accommodate approximately .66 acre feet of water. Water would then flow through a 12" PVC pipe as a controlled outlet and then proceed down a graded land drainage Swale to the east. This water would then outlet into the unmaintained area In Trapp Farm Park. Staff estimates that the amount of water would be equivalent to 5 CFS which is a level below what was previously calculated and at a point in which staff Is comfortable there would be little chance for erosion to occur. The water would proceed down the unmaintained area to a point adjacent to Wilderness Run Road and the trail access Into Trapp Farm park. This low area will be connected by a storm sewer to be installed with the reconstruction of Wilderness Run Road slated for this fall. With this scenario, there will be no water accumulation in this low point to damage any trees. ADVISORY PARKS, RECREATION AND NATURAL RESOURCES MINUTES OF SEPTEMBER 5, 1991 MEETING PAGE 5 The third alternative was for storm water to proceed directly between the homes oudoting onto Park Knoll Drive. Engineering has discouraged this alternative because it was felt this would create problems in the Park Knoll Addition's ability to handle water without adding more catch basins. Staff is satisfied that the overland drainage system will work and not have a significant impact on the park. There will actually be less disturbance to the park and less possibility of erosion and maintenance when compared to the "in-pipe" scenario. Staffs greatest concern is for the timing of the work to ensure it is completed and the area re-seeded this fall to ensure germination and vegetation establishment. A second concern is for the future bike trail that is to be provided within the Highline Corridor. Staff feels a bench pad should be provided for that future trail. Mr. Kubik commented that the overland drainage would not require intrusive work to the hill area and would not cause additional erosion. Steve Sullivan responded that the overland flow was originally calculated at 15 CFS over the hill which is an erodible velocity but has now been reduced. Jack Johnson asked if the residents whose yards this water will drain through are aware of the amount of waterflow that will occur. Mr. Swenson assured the Commission that he has been In contact with those homeowners and they understand the situation completely. He further explained that the ponding on the north side is designed to handle a 100 year storm before the water overflows down the hill. John Griggs expressed his desire to have this issued addressed in a timely fashion moved that the overland drainage proposal be recommended. He continued that due to concerns for erosion he recommends that sodding and staking be done at the most erodible areas. Dick Carroll commented that this was a very steep hill facing south and sod may not hold very well in this location. Shawn Hunter stated he understood John's concern for erosion but felt this was an Issue that should be handled by staff in coordinating what measure should be Implemented If the overland scenario was approved. There was no second to Mr. Griggs' motion and the motion failed. After further discussion Shawn Hunter moved, Ted Billy seconded the motion to recommend the overland drainage scenario and that staff work with the developer to ensure appropriate erosion control methods are implemented. John Griggs amended the motion to include the developer's responsibility in providing, after turf establishment, that the final pond volume will be .45 acre feet. The amendment to the motion was accepted by Mr. Hunter and Mr. Billy and all Commission Members voted in favor. ST. PAUL CHAMBER UPDATE Dorothy Peterson reviewed the timeline for the St. Paul Chamber event noting that everything Is in place to date including the donation of a Steinway piano by Schmitt Music. She continued that assistance was needed in the box office the evening of the concert and asked for volunteers to help between the hours of 6:30 - 7:30 p.m. George Kubik commented on the tremendous undertaking by staff on this project. John Griggs recognized the volunteers who helped post signs throughout the city and suggested that the marketing for this event continue. ADVISORY PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MINUTES OF SEPTEMBER 5, 1991 MEETING PAGE 6 PARKS DEVELOPMENT UPDATE Steve Sullivan explained that contract 90-1 was still active although a punch list Is being completed to wrap up this contract. Steve continued that the playground had been Installed at Downing Park adjacent to Oak Ridge Elementary School In a joint agreement between School District 196 and the City of Eagan. Additionally a trail near Pinewood Elementary School was completed in time for the opening day of school. Steve concluded that the grading has begun for the installation of playground equipment at Trapp Farm Park. WATER QUALITY Director Vraa noted that a workshop is being planned for late October or early November to bring the Commission up to date on issues currently being addressed by Water Resources Coordinator Rich Brasch. HAPPENINGS Chairman Kubik commented on the 3000 registered softball players consisting of 206 teams this summer and asked how the fields were withstanding this volume of activity. Jon Oyanagi responded that all existing field space has been scheduled for use. Mr. Kubik also commented on the increase in the tennis participants in 1991, the successful Youth Symphony event at Trapp Farm Park and the continued cooperative relationship with the Tree Trust program. It was also noted that the construction and maintenance provided by the maintenance staff continues to be excelled and Is very much appreciated. Ken Vraa commented on the tremendous job Jon Oyanagi did hosting a softball tournament on August 9, 10 and 11. The department is pleased to see these kinds of activities being planned and Jon is looking at scheduling more in 1992. Chairman Kubik concluded that with the decrease in funding the City Is facing he does not see programs decreasing; rather there is an Increase in new and Innovative programs that staff continues to promote and successfully execute with existing staff and revenues. This is an issue that Mr. Kubik stated should be addressed at the long-range planning meeting. SUMMER RECREATION REPORT Recreation Supervisor Paula Nowariak highlighted some of the Information covered in a memo to the Commission regarding summer recreation programs. Among those items discussed Included the large increase in numbers participating in summer programs, two less staff in 1991 than in 1990, all leaders were returning staff and on a whole the most experienced staff to date. Also discussed was the increase in participants for field trips, the successful expansion of the 5 & 6 year old Summer in the Park program, increased numbers for the Fun Day trips which target young teens, slight increase in T-Ball registrations, decline in Tiny Tot registrations and increasing number of scholarship requests received. George Kubik commented on the 50-100% Increase at some of the Summer in the Park locations and re-emphasized the need for additional resources. Ted Billy asked if It was known If there were any youngsters who were not able to participate because they could not afford it but had not asked for scholarship assistance. Paula responded that the summer staff was cognizant of the issue and were prepared to respond to such need once they were aware of It. Ms. Nowariak continued that there are a lot of people in the city dealing with some financial difficulties but at this point it Is unclear just what those numbers are. Mr. Kubik responded that it would be Important for the Commission to address this Issue in more detail and thanked Paula for her very extensive report and the success of her summer programs. ADVISORY PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MINUTES OF SEPTEMBER 5, 1991 MEETING PAGE 7 Recreation Supervisor Jon Oyanagi highlighted some of the programs under his supervision during the summer of 1991 which included Moonlight Movies at Trapp Farm Park on 3 separate evenings, Walk Club and Bike Club which continue year-round, Hitting and Baseball Camps which were very successful, Camp Creative, 3 on 3 basketball for adults was successful however when offered to teens there were no registrations. As a special event Roller Mania did occur with limited participation but the street hockey did not provide enough interest to sponsor the event. The adult softball program with it's Increased registrations 'maxed out" the available facilities. Jon continued that even after the lighting strike at Northview Athletic the temporary concessions were able to operate throughout the season. Jon also thanked the maintenance staff for the excellent job they did all year in maintaining the fields; there were a great many compliments from those people using the fields. Jon asked the Commission to consider an Issue that will surface in the future regarding the increase in the numbers of adult teams wanting to participate in athletic programs from West Publishing and Cray Research. Chairman Kubik commented that the information presented by the Recreation staff was an understatement of the effort that goes Into running these programs. He thanked Jon, Paula and Dorothy for a job well done. George also complimented Director Vraa and his staff on the extensive training that occurs for seasonal employees. Ken Vraa commented that there is a great deal of time spent on training seasonal staff each year which is a contributing factor to the success of those programs. He suggested that the Commission might be Interested in seeing some of the training techniques used and suggested sharing that information with the Commission at their next meeting. RAHN ATHLETIC PARK UPDATE Ken Vraa reminded the Commission of this issue in which residents adjacent to Rahn Athletic Field #2 expressed their displeasure at softballs entering their property during games. This issue was brought before the City Council and it was decided that a fence enclosing Field #2 was the most viable option to resolve the problem. SCHOOL DISTRICT 196 USE OF NORTHVIEW FIELDS Director Vraa stated that the high school turf has been doing well allowing use of those fields for the high school programs. Unfortunately, the same has not been true of the middle school fields therefore there is a need for continued use of the Northview Park facilities for this school year. COMMISSION PICNIC The Commission was reminded of the annual Commission picnic being held on Friday, September 20th at 6:30 p.m. ROUND TABLE With no further business to conduct, Shawn Hunter moved, Jack Johnson seconded with all members voting in favor to adjourn the meeting. The meeting was adjourned at 10:40 p.m. i ~z7~~ ,Secretary Date MEMORANDUM TO: ADVISORY PARKS, RECREATION AND NATURAL RESOURCES COMMISSION FROM: STEPHEN SULLIVAN, LANDSCAPE ARCHITECT/PARKS PLANNER DATE: SEPTEMBER 30, 1991 RE: CONSENT AGENDA 1. WAIVER OF PLAT - LAYNE & SHIRLEY ANDERSON A Waiver of Plat to split Lot 11, Block 1, Letendre Addition, into two R-1 (Single Family) lots located between Donald Avenue and Heritage Lane in the SW 1/4 of Section 9. RECOMMENDATIONS: A. Parcel B shall be subject to a cash parks dedication. B. Parcel B shall be subject to a cash trailway dedication. 2. WESCOTT SQUARE 2ND ADDITION - NEW HORIZON HOMES.INC A Preliminary Plat consisting of 42 lots on approximately 6.1 previously zoned R-3 (Townhouse) acres located along the south side of Yankee Doodle Road west of Elrene Road in the NE 1/4 of Section 14. A. The plat shall be subject to a cash parks dedication. B. The plat shall be subject to a cash trailway dedication. /3. MEMORANDUM TO: ADVISORY PARKS, RECREATION AND NATURAL RESOURCE COMMISSION DOROTHY PETERSON, SUPERINTENDENT OF RECREATION FROM: DOROTHY PETERSON, SUPERINTENDENT OF RECREATION DATE: SEPTEMBER 26, 1991 RE: PRELIMINARY REPORT: SUMMER PLAYGROUND SURVEY BACKGROUND During the coarse of discussion, following recreation reports on summer programs at Commission meetings for the past two or three years, questions have arisen. "Is there a need for a day long playground program?" Summer in the Park is publicized as, and Department policy is, that the activity is a drop in program, i.e., attendance is not mandatory and it is permissible for children to leave prior to the end of a days activity: "Is this practice appropriate?" Additionally with budgets becoming resource scarce, the question arises: "Should the Summer In The Park Program remain totally subsidized by the City?" With these questions (and many more) in mind a survey questionnaire was prepared by staff; copy is attached. A random sample of 228 parents of Summer In the Park participants was selected (20% of 1,141). It was anticipated that a minimum return of 40% would provide a representative study sample. Questionnaires were mailed to home addresses, anonymity was guaranteed and surveys could be returned to the playground, via the Municipal Center drop box or by mail. Participation was voluntary. The Department achieved a 28% return; 63 completed surveys. A second, follow-up mailing may have increased the percentage of return, however, no coding was used to enable a second mailing to be sent to only those who had not already responded. Survey Questionnaire: The questionnaire is comprised of two types of inquiries. Items 1, 2, 3, 14, 15 and 16 are value free, that is, opinion, perception, belief, frame of mind will not change how many years your family has participated in Summer In The Park, the number of children currently in a family or their ages, how far you live from your park, how long you have lived in Eagan or your prior experience with other playground programs. /S. 2 Items 4 through 13, however, provide opportunity for opinions to surface, perceptions to be captured and inputs for answers to questions are gleaned. For purposes of analysis, cross tabulations of value free and opinion variables can be made. It should be noted that for this report tabulations have been made without access to computer statistical software. This report is labeled as preliminary as staff has only begun to apply tabulations. The possible combinations are numerous. Variables that hold potential bearing to the three questions posed at the beginning of this report are presented here. Cross Tabulations: Crosstabs produce a contingency table that: lists each variable, the frequency of cases for each value of each variable and the number of cares for each intersection of a variable pair. This data is expressed as a row frequency number and as percentages by row and column. The reader can easily visualize where the weight of the data is loading. Typically, a statistical measure such as chi square is applied to the data to determine statistical significance which would enable one to determine whether results can be generalized to the entire population under study. To appropriately use chi square, however, frequencies of more than 5 per call are required to produce statistical significance. The data produced by this study cannot be analyzed using chi square. Use of alternate more sophisticated analysis is prohibited using a hand held calculator! To read a Crosstab: Each cell provides: 1. The frequency of responses matching the variables listed across the top and at the left side of the table. 2. The percentage of all responses in each row (read across). 3. The percentage of all responses in each column (read down). Summary data: Row total is the total of all frequencies in that row. It is also expressed as a percentage of all responses. This appears to the right of the "box". Column totals appear at the bottom of the chart. They too are expressed in frequencies and as percentage of all responses. General rule of thumb: Small frequencies can produce high percentages that can be misleading! 3 Presentation of Data: Issues ¦ In your opinion, is there a need for a day long playground program? Cross tabulation with: How far do you live from the park at which your children participate in Summer In The Park? CROSS TABULATION - Need for day long program/How far do you live from the Park? Count Less than 1/2 - 1 mile 1 -3 miles More than Row Row % 1/2 mile 3 miles Total Column % 5 3 3 1 12 Yes 42% 25% 25% 8% 19% 20% 15% 20% 33% No 18 17 12 2 49 37% 35% 24% 4% 78% 72% 85% 80% 67% NA 2 2 100% 0 0 0 3% 8% Column 25 20 15 3 63 Total 40% 32% 23% 5% 100% Distances from the park create the data in columns, down. Yes and No responses appear in rows read across. NA refers to "no answer". Analysis: 1. 72% of the respondents live 1 mile or less from the park. 2. 78% of all respondents are of the opinion that a day long playground program is not needed. 3. None of the "cells" in the yes row meet the criteria of more than 5 to be capable of statistical significance. 4. This cross tabulation demonstrates that the distance the family lives from the park does not influence the perceived need for a day long program as each column's "No" responses out number the "Yes" column. 5. It should not be dismissed however, that 19% of the survey respondents are of the opinion that a day long playground program is needed. l 7. 4 Continuing to pursue the question - Is there a need for a day long program, the variable "How many children do you have enrolled in the program? was analyzed. CROSS TABULATION - Need for a day long program/Number of Children Count 1 Child 2 Children 3 Children Row Total Row % Column % 4 8 0 12 Yes 33% 67% 0 19% 18% 25% 0 No 16 24 9 49 33% 49% 18% 78% 73% 75% 100% NA 2 0 0 2 9% 0 0 3% Column 22 32 9 63 Total 35% 51% 14% 100% Analysis: 1. Cross tabulation by number of children, as expected, produces the same row totals as before. 2. The columnar totals present a changed profile of the survey respondents; two children families are most prevalent in the sample (no families of 4 children were found among the returned surveys). 3. The respondents who have three children did not perceive a need for a day long playground program. 4. 25% of respondents with two children, though only 8 in number, representing 13% of all respondents - are of the opinion that a day long program is needed. 5. The overall bias exposed by this Crosstab is that a day long program, in the respondents opinion, is not needed. 6. The number of children in a family does not appear to be a factor in the overall opinion of the respondents that a need does not exist for a day long playground program. /8 5 Further analysis is called for; perhaps the age of the children will clarify the issue. What are the ages of your children who participate in the program? CROSS TABULATION Need for a Day Long Program/Age of Child #1 Count 5-6 7-8 9-10 11-12 Row Total Row % Column % 7 2 3 0 12 Yes 58% 17% 25% 19% 29% 10% 25% No 16 17 9 7 49 33% 35% 18% 14% 78% 67% 85% 75% 100% NA 1 1 0 0 2 50% 50% 3% 4% 5% Column 24 20 12 7 63 Total 38% 32% 19% 11% 100% CROSS TABULATION Need for day long program/Age of Child #2 Count 5-6 7-8 9-10 11-12 Row Total Row% Column % 3 2 4 0 9 Yes 33% 22% 44% 21% 21% 13% 31% No 11 13 9 0 33 33.5% 39.5% 27% 79% 79% 87% 69% NA 0 0 0 0 0 Column 14 15 13 0 42 Total 33% 36% 31% 100% /9. 6 Analysis 1. First it must be pointed out that staffs assumption was that respondents would list their oldest child as Child #1, next oldest as #2 and so on. That was not always the case; the youngest child was listed as Child #1 by several respondents. If it matters, and I'm not certain that it really does, that piece of consistency is lost. (And, then there is the family of 7-8 year old triplets!). 2. The row percentages and frequencies for Child #1 cross tabulation remain the same as for the two previous Crosstabs. 3. Support for a day long program appears primarily from the respondents for the 5 - 6 year age group. 4. The sample size is reduced to 42 when Child #2 is the focus of attention. 5. The ratio of respondents who fall into the yes/no categories remains stable when the focus is on Child #2. Summary Generally speaking, the distance a family lives from the park, the number of children in the family and the ages of child #1 and child #2 do not strongly influence the overall perception on the part of the respondents that, despite limited evidence of support for a day long playground program, the weight of opinion is that such a program is not needed. ¦ When your child comes to Summer in the Park at 1:00 PM (or 9:00 AM); he/she must stay until 4:00 PM (or 11:30 AM). This variable was designed to address the drop in policy of Summer in the Park. The next several Crosstabs study this question. CROSS TABULATION Stay at the Park/How far live from the park Count Less Than 1/2 - 1 Mile 1 - 3 Mile More Than Row Total Row % 1/2 Mile 3 Miles Column % 13 9 6 2 30 Yes 43% 30% 20% 7% 48% 52% 45% 40% 67% Disagree 11 11 9 1 32 34% 34% 28% 4% 51% 44% 55% 60% 33% Ambiguous 1 1 100% 0 0 0 1% 4% Column 25 20 15 3 63 Total 40% 32% 23% 5% 100% 020• 7 Analysis 1. Respondents were asked to either agree or disagree with the "stay at the park" statement. This issue raised editorial comment from some respondents such as: "It should be okay to leave if a parent picks up a child" or "A child leaving in the middle would disrupt others". The ambiguous category came about when reasons agreeing and disagreeing with the statement were both presented but a determinate opinion was not indicated! 2. As anticipated, the study of this issue presents closely divided opinion. 3. The distance the family lives from the park demonstrates a gradual shift of opinion among the respondents. That shift is in the opposite direction than anticipated; respondents who live farther from the park disagree that children must stay. 4. The number of respondents in the "more than 3 mile" category is too small to suggest a change in opinion. 5. The distance a family lives from a park does influence opinion on this variable. A Crosstab was prepared to learn whether the number of children in a family provides a different perspective to "staying at the park." CROSS TABULATION Stay at the Park/Number of children Count 1 Child 2 Children 3 Children Row Total Row % Column % 9 16 5 30 Agree 30% 53% 17% 48% 41% 50% 56% 13 14 4 31 Disagree 42% 45% 13% 49% 59% 44% 44% 0 2 0 2 Ambiguous 0 100% 0 3% 0 6% 0 Column 22 32 9 63 Total 35% 51% 14% 100 Analysis 1. The row totals continue to demonstrate the respondents' virtual even split on this issue. o2/. 8 2. Support for "staying the park" emerges from two children families in this Crosstab. The small number of frequencies requires one to be cautious of suggesting that the trend is statistically significant. Two children families represent 51% of the survey respondents, however. 3. Though still closely divided in the respondents' opinion, families with more than one child in the program agree that a child must stay at the park the entire time of the activity. Crosstabs by age for child #1 and #2 were prepared to learn whether the age variable might provide insight into this evenly divided issue. CROSS TABULATION Stay at the Park/Age of Child #1 Count 5-6 7-8 9- 10 11 - 12 Row Total Row% Column % 12 15 3 0 30 Yes 40% 50% 10% 48% 50% 75% 25% 12 5 9 5 31 Disagree 39% 16% 29% 16% 49% 50% 25% 75% 71% 2 2 Ambiguous 0 0 0 100% 3% 29% Column 24 20 12 7 63 Total 38% 32% 19% 11% 100% CROSS TABULATION Stay at the Park/Age of Child #2 Count 5-6 7-8 9-10 11-12 Row Total Row% Column % 7 10 4 0 21 Agree 33% 48% 19% 50% 50% 67% 31% 7 4 9 0 20 Disagree 35% 20% 45% 48% 50% 27% 69% 1 Ambiguous 0 0 0 0 2% Column 14 15 13 0 42 Total 33% 36% 31% 100% 01,.2. 9 Analysis 1. When the first child is "out of the picture," parents of a child #2 who is 5-6 years old remain equally divided as to whether children must stay at the park. 2. Whether a 7-8 year old child is child #1 or child #2 the opinion that the child must stay at the park receives its strongest support. 3. The overall even split remains, however, the child's age does influence parent opinion. Summary General speaking, the Department's practice of the playground program being a drop in activity is a practice approximately half of the respondents support, the other half are of the opinion that their children have to stay at the park. The even distribution of opinion in a sense explains the resistance staff experiences from parents who are asked to sign a "waiver" that states that their child may not leave the park. The equal division of opinion provides no clear cut course of action on this issue. Continued case by case monitoring as to which child may or may not leave the park appears to be required to meet the expectations of the parents of children in the programs. ¦ The survey introduced the subject of charging a fee for participation in Summer In The Park. Recipients of the survey were asked to respond to the following question. If a change in city policy introduced charging a fee for participation in Summer In The Park, in your opinion, what fee would you consider to be fair and equitable and be willing to pay? Check one. a3. 10 A cross tabulation of responses to this question and how long the family has lived in Eagan was made. CROSS TABULATION Willing to pay/How long lived in Eagan Count Less than 1 1 - 3 years 4 - 6 years More than Row Total Row % year 6 years Column % 0 5 3 7 15 $5.00 33% 20% 47% 24% 31% 23% 21% 1 6 5 13 25 $10.00 4% 24% 20% 52% 39% 100% 38% 39% 40% 1 3 4 8 $15.00 0 12.5% 37.5% 50% 13% 6% 23% 12% 1 1 $20.00 0 0 0 100% 2% 3% 2 1 3 None 0 67% 0 33% 5% 12.5 3% 2 2 7 11 Other 0 18% 18% 64% 17% 12.5% 15% 21% Column 1 16 13 33 63 Total 2% 25% 21% 52% 100% Analysis 1. The number of respondent families who have lived in Eagan for more than six years was more than half of the study sample. 2. The "none" category refers to those respondents who actually stated they would not pay to participate in the activity. 11 3. The "other" category refers to respondents who provided anecdotal evidence such as: "We could not participate without scholarship assistance," or, "With this program being free, it allows us to participate in other activities for which a fee is charged," or "We chose not to participate in Summer School this year because of the cost." 4. 78% of the respondents volunteered a dollar figure that they would be willing to pay. 5. The Crosstab does not illustrate it, however, some ambivalence about the amount respondents are willing to pay was noted. In 5 cases, 2 amounts were checked. The lower amount was tabulated. 6. A comment was received that stated that if a fee were charged, the leaders would have to be qualified college graduates. (Fee checked $5.00) 7. Concern for child/staff ratio was expressed. The suggestion was that if a fee were charged, more staff should be provided. 8. Overall this Crosstab demonstrates that respondents selected $10.00 as the fee they would be most willing to pay. That group is however, only 39% of the sample. 9. The length of time a family has lived in Eagan does not significantly cause fluctuation in willingness to pay. 10. Of those who have lived in Eagan for more than 6 years, however, the 7 respondents who chose to comment rather than select a dollar amount should not be ignored. If their comments were generalized to the entire Summer In The Park population, they represent 125 participant families. o~s' 12 A cross tabulation of willingness to pay/number of children in the family was prepared. It was hoped that spreading the data apart in another configuration would provide clarity to the opinions held by the respondents. CROSS TABULATION Willing to pay/Number of children Count 1 Child 2 Children 3 Children Row Total Row % Column % $5.00 3 6 4 13 23% 46% 31% 21% 14% 19% 45% 7 16 3 26 $10.00 27% 62% 11% 41% 31% 50% 33% 3 5 1 9 $15.00 33% 56% 11% 14% 14% 16% 11% 1 1 0 2 $20.00 50% 50% 0 3% 5% 3% 0 0 2 0 2 None 0 100% 0 3% 0 6% 0 8 2 1 11 Other 73% 18% 9% 18% 36% 6% 11% Column 22 32 9 63 Total 35% 51% 14% 100% Analysis 1. Families of respondents with one child in the program voice more resistance to paying a fee than respondents who have two children. 2. Respondents wiling to pay some fee are 79% of the sample. 3. Respondents with three children in the program, though small in number, do not respond differently than those whose families are smaller in terms of the range of dollar amount they would be willing to pay. 13 Summary More than 3/4 of the respondents said that, in their opinion,. x dollars would be equitable and they would be wiling to pay it. But, not without editorial comment. Voluntary statements such as "It is nice to see tax dollars used in a positive way" or "We could afford to pay, but what about the families that can't" or 'The best thing about this program is that it's free" were found on numerous survey forms. The raw data on the Crosstabs does not tabulate the "yes but" comments. The "greatest good" adage of this public policy issue is more complex than the discovery that over 75% of the respondents to this opinion survey are willing to pay a fee for the service, in staffs view. For Commission Action: The intent of this report is to share information, generate discussion and to think in the long term regarding current department practice and potential new public policy. DP/nh ~7. _ity of aagan 3830 PILOT KNOB ROAD T} M S EGAN EAGAN, MINNESOTA 55122-1897 Mayor PHONE: (612) 454-8100 DAVID K. GUSTAFSON FAX: (612) 454-8363 PAMELA McCREA TIM PAWLENTY THEODORE WACHTER July 22, 1991 Council Members THOMAS HEDGES City Administrator TO THE PARENTS OF EAGAN PARKS AND RECREATION EUGENE VAN OVERBEKE SUMMER IN THE PARK PARTICIPANTS City Clerk You have been selected by random sample to participate in this opinion survey. The Department of Parks and Recreation requests your assistance with the exploration of options for the Summer in the Park playground program in 1991 and future years. Recreation Staff ask that you take a few minutes to complete this questionnaire. Fold and staple your anonymous response and return it to the Department by July 31, 1991. Returns may be made in one of three ways: ¦ Drop Box at the Municipal Center. ¦ Mail-in to the Municipal Center. ¦ Give to playground leader at the park. 1. How many years has your family participated in Summer in the Park? 1 2-3 4-5 6 2. How many children do you have enrolled in the program? 1 2 3 4 3. What are the ages of your children who participate in the playground program? Child #1 Child #2 Child #3 Child #4 5-6 5-6 5-6 5-6 7-8 7-8 7-8 7-8 9-10 9-10 9-10 9-10 11-12 11-12 11-12 11-12 THE LONE OAK TREE.. .THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY Equal Opportunity/Affirmative Action Employer 4. Have your children participated in the playground activities at the same park each year? Yes No 5. How frequently do your children attend Summer in the Park? Once a week Twice a week Three times a week All four days 6. What attracts your family to the playground program? Social play environment Supervised play environment Enthusiasm of the playground staff Creative activities Games and contests Other: 7. Do your children attend the field trips? Yes No 8. If a change in City policy introduced charging a fee for participation in Summer in the Park, in your opinion, what fee would you consider to be fair and equitable and be willing to pay? Check one. $5.00 $10.00 $15.00 $20.00 Other: 9. In what City sponsored recreation activities have your children participated? Camp Creative Eaganettes Fitness and Fun Games lids Play Imagine That School's Out Parties Tennis Lessons Tiny Tots Recreational Activities Wagonful'O Fun Other: ay. 10. Which registration practice is the most convenient to you? Drop box In-person evening registration sessions Mail-in In-person during Municipal Center regular hours (8 AM - 4:30 PM) In-person on opening Saturday registration 11. The Summer in the Park playground program, in your opinion, is: More than you anticipated What you anticipated Less than you anticipated 12. In your opinion, is there a need for a day long playground program? Yes No 13. When your child comes to Summer in the Park at 1:00 PM (or 9:00 AM); he/she must stay until 4:00 PM (or 11:30 AM). Agree Disagree 14. How far do you live from the park at which your children participate in Summer in the Park? Less than 1 /2 mile 1 /2 to 1 mile 1-3 miles More than 3 miles 15. How long have you lived in Eagan? Less than one year 1-3 years 4-6 years More than 6 years 16. Did your children participate in a summer playground program in your previous city of residence? Yes No Comments: Thank you for your assistance. MEMORANDUM TO: ADVISORY PARKS, RECREATION AND NATURAL RESOURCES COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION PAULA NOWARIAK, RECREATION SUPERVISOR DATE: SEPTEMBER 26, 1991 RE: STAFF TRAINING The purpose of this memo Is to Inform the Commission of the procedures used In hiring and training Seasonal Recreation Staff. As the Recreation Supervisor in charge of summer recreation programs, I will concentrate on the procedures that I use. The application process begins in February,when staff in good standing from the previous year are invited to return. The remaining positions available are then interviewed for among new applicants during the first two weeks in May. A sample of the interview questions is attached In your packet. Interviews typically last from 20 to 35 minutes. As you can ascertain from the questions, the applicant is asked to place himself or herself into situation which would be similar to the job they would be doing. From the Interview, I get a clear picture of how the applicant may react to these situations. The staff that best meets all criteria for the job are then selected to be Summer Recreation Leaders of Assistants. A copy of the applicant rating is also Included in your packet. A staff training workshop Is the next step in the hiring process. The workshop Is an opportunity for all staff to meet and discuss plans for the summer. It is mandatory for all staff to attend and they must be prepared to share their Ideas. The main goals of the workshop are to create staff cohesiveness and prepare the staff for their job. I've included the agenda from this past summer for you to review. I concentrated on the staff cohesiveness aspect this year. Hand-on experiences tend to be more effective than lecture oriented material. The games and activities that were used at the workshop proved to be very helpful in developing a staff that works together. At the Commission meeting, an activity will be demonstrated so the Commission Members can experience first-hand part of the training summer recreation staff go through to create staff togetherness. SUMMER RECREATION STAFF WORKSHOP TUESDAY, JUNE 11, 1991 SKY HILL PARK 9:00 AM - 3:30 PM 9:00 - 10:00 AM LEADERS ONLY • Introductions • Policies and Procedures • Manual • Fill out Forms 10:00 - 10:30 AM ASSISTANTS ONLY (WITH PAULA) LEADERS MEET ON THEIR OWN • Introductions • Policies and Procedures • Manual • Fill out Forms 11:00 AM EVERYONE • Public Relations • Introductions • Supervisory Staff (Ken, Dorothy, John V.) • Maintenance • First Aid (Health East Ambulance) NOON LUNCH - Subway Sub, chips and pop • Discussion 12:30 PM: TEAM BUILDING (Staff cohesiveness) • Introduction to Games • Activities (Inside - 15 minutes) • Group Boom chick-a-boom and weep woop • Arrange yourself In a line from tallest to shortest (with eyes closed) • Arrange yourself In a line by birthdays from Jan - Dec (without talking ) • Activities (Outside - 20 minutes) • ReindeerTag • Egyptian Softball • Fizzer Tag (discuss) • Sticky Buns (balloon & tape) • Hospital Tag 1:15 PM: . Activities • Pictionary (with a twist) • Suspension (rubber band and water cup) •HAI • Jama Quack 1:30 PM - 2:00 PM:.. SHARING CRAFTS AND GAME IDEAS WRAP UP DISCUSSION 2:00 PM - 3:30 PM:.. BREAK INTO GROUPS • Meet and plan the summer 3:30 PM: WRAP-UP INTERVIEW QUESTIONS 1. What age of child is your favorite? Why? 2. What family, job or vacation commitments have you made for the summer? 3. If you are assigned to a site not near your home, how would you get to work? 4. What qualities do you have that you could bring to our program? 5. What do you consider to be your strongest asset when working with children? 6. What areas of growth do you need to build on as a leader? 7. What do you expect of your supervisor leader and people you would work with? 8. How would you approach planning a day of activities for a playground? What kind of activities might you include? 9. How would you draw out an assistant who is not as outgoing as you are? 10. How would you handle an overly aggressive child? 11. How would you draw out a shy child? 12. How do you handle discipline? SITUATIONS 1. What would you do If • a child fell down and scraped their knee? • a child was hit with a bat? • a child cut his or her finger/chin? 2. You are on a field trip, it's time to go and someone is missing? 3. Activities for: • If it's 90 ° in the shade, and you have no shade? • Rainy day 4. What would you do in case of severe weather? 5. How would you divide a group into two teams? 6. What experience do you have with crafts? Examples.... 7. Name some games you can think of. 8. Describe yourself In 2 words. 9. Do you have any questions? 33. PLAYGROUND ASSISTANT 100 Point System Application: (25 points - max) Minimum Requirements (5) 1. Must be at least a freshman in high school (5) 2. (1) year of working with children in some capacity (coaching, babysitting, etc.) Desired Qualifications (5) 1. Applications filed out neatly and completely (5) 2. Prior paid work experience of some kind (5) 3. Must be at least 16 (or a sophomore in high school) Veterans Preference (if applicant elects to use - 5 points) TOTAL POINTS Applicant recommended for interview: Yes No 34. INTERVIEW RATING POSITION APPLICANT'S NAME Interest and enthusiasm (10 points) Appearance (5 points) Availability (10 points) First aid (5 points) Knowledge of children (10 points) Judgement/stability (5 points) Communication skills (5 points) Manner and demeanor (5 points) Educational background (5 points) Work/volunteer experience (5 points) Responsibility (5 points) Overall evaluation (5 points) Grand Total Points Recommendation Recommended for this position NOT recommended for this position SUMMER PLAYGROUND ASSISTANT APPLICANT RATING Pts. 10 1. Interest and Enthusiasm High Low 10 9 8 7 6 5 4 3 2 1 o Sincere interest in this position o Excited about possibility of getting position? o Willing to spend time learning 5 •2. Aovearance High Low 5 4 3 2 1 o Appropriately dressed for an interview for this position? o General, neat and well-groomed? 10 3. Availability High Low 10 9 8 7 6 5 4 3 2 1 Available during the weeks program is scheduled 5 4. First Aid High Low 5 4 3 2 1 o Basic knowledge of first aid, emergency procedures 10 5. Knowledge of Children High Low 10 9 8 7 6 5 4 3 2 1 c Games, crafts, special events o Interest in working with children 5 6. Judgement/stability High Low 5 4 3 2 1 Demonstrate problem solving capabilities Appear to have the temperament necessary for the job Enjoys outdoor working conditions o Answers well organized and logical Self-confidence 5 7. Communication Skills High Low 5 4 3 2 1 o Correct grammar used o Are answers to the point, relevant, logical and clear? e Is vocabulary appropriate and adequate? 3T 5 8. Manner and Demeanor High Low 5 4 3 2 1 o Composed, pleasant, sincere, caring Will manner and demeanor aid in contacts with public and other staff? 5 9. Educational Bac and High Low 5 4 3 2 1 o Appropriate education for position, taken courses which are directly related to positions tasks? 5 10. Work/Volunteer Experience High Low 54321- o Similar work experience (including babysitting, coaching) o How much? o Familiar with procedures and priorities? 5 11. Responsibility High Low 5 4 3 2 1 c Ready to accept responsibility of position? Similar levels of responsibility in previous positions 5 12. Overall Evaluation High Low 5 4 3 2 1 o Overall, how well does applicant match all requirements of the position? MEMORANDUM TO: ADVISORY PARKS, RECREATION AND NATURAL RESOURCES COMMISSION FROM: JON OYANAGI, RECREATION SUPERVISOR DATE: SEPTEMBER 26, 1991 RE: WINTER RECREATION LEADER TRAINING AND ORIENTATION The training and orientation of the seasonal staff that supervise the warming shelters at Eagan's skating rinks and sliding hill is a process beyond a four hour meeting. Much more time is needed to provide an adequate amount of training in order for the tremendous amount of information to sink in to the Winter Recreation Leader. The training comes in several forms in the hope that each individual can digest what is required in their own way. The process begins from the first contact our department has with an individual and continues on through the end of the season. THE INTERVIEW I believe that the interview is the most important step in the training and orientation process. The supervisor must determine whether the applicant clearly understands the duties and how well they are suited to perform those duties. My interview style is to, as best I can, explain the duties and my expectations first. I cover all of the details including the pleasant and unpleasant aspects. This sets the tome and flavor for the job and allows me to spell out exactly what I am looking for. At that point, the applicant can assess whether they want to pursue the job or not. If they are excited by this prospect, I will interview them in detail. This will help determine their suitability. An example interview outline is attached. LETTER OF EMPLOYMENT All successful applicants receive a letter from the City of Eagan. A part of that letter re-emphasizes an employee's commitment to service. ORIENTATION MEETING Every duty and angle are covered during this time. Introductions are done to help everyone feel comfortable and start feeling a part of the group. Site assignments and handbooks are given. The handbook has most of the information necessary to perform the job. A copy will be available at the Commission meeting. The Director of parks and Recreation welcomes everyone and explains the department's philosophy. Parks maintenance is covered explaining how the skating surfaces are maintained, what is expected of the leaders concerning maintenance of the site and facility. The Police Department explains the Park Explorers program and the support they, along with the police, provide. 3y. Public relations and service effectiveness is emphasized through videotape, role playing and discussi Employee forms are completed. First aid procedures are presented for injuries and extre emergencies. This year, the Eagan Fire Department will provide a more extensive training covering cardio-pulmonary resuscitation and first responder first aid. Their red jackets are "awarded" in a fun ceremony and the meeting wraps up with the scheduling for on-site training when the shelters open. ON-SITE TRAINING A Parks Maintenance Supervisor along with the Recreation Supervisor visit with the staff supervising each site. The specifics regarding that particular site are reviewed. Some shelters have electric heat, some propane and some gas. Some have water. The tubing hill has a few different procedures because of the activity and the fireplace. So instead of boring or confusing everyone about details they may never need to know, we do the on-site training. ONGOING SUPERVISION At least five days a week, the Recreation Supervisor visits each site. This allows for individual questions to be answered, observation of the leader in action and a sense of support and security for those working alone. Supervisory staff are available seven days a week during the hours of operation. EVALUATION The Winter Recreation Leaders have an opportunity to evaluate their job and the supervision receiv, During the season, the supervisor evaluates each leader based ont he duties they are expected to perform. At the end of the season, they are rated as well. The regular contact allows for constant clarification from both parties. The Winter Recreation Leaders are often asked to perform program duties. Among the requests are timing Adult Hockey League games, playing Santa, dressing up in a bunny costume, leading games and contests, assisting with the Winter Weekend festivities and occasionally helping in the office. The staff need to be versatile and flexible. 4d. WINTER RECREATION LEADER JOB WRITE UP ,LQB DUTIES 1. Inform park user regarding inappropriate behavior,park regulations and host minor rink activities. 2. Place and remove hockey goals from the ice, operate rink lights and monitor heating system. 3. Shovel snow including paths to the rinks, satellite or outside entrances to rest rooms. 4. Observe and report those items requiring repair. 5. Offer assistance in case of injury or accident. - 6. Maintain grounds, i.e.pick up trash, sweep/vacuum warming house, clean restrooms in shelter buildings, and maintain a lost and found. 7. Be responsible for the proper storage of small tools such as shovels, scrapers and brooms. REQUISITES, SKILLS, EXPERIENCE 1. First aid training/experience. 2. Experience with behaviors children and adults exhibit. 3. Confidence to lead skating activities. WORKING CONDITIONS 1. Position runs approximately mid-becember to mid-February. 2. After School: 4:00 - 9:00 PM 2-3 days per week and weekend hours Saturdays: 10:00 AM - 3:30 PM or 3:30 PM - 9:00 PM Sundays: Noon - 4:30 PM or 4:30 PM - 9:00 PM Weekday, daytime hours are planned at some rinks. Some.sites are only open Friday evenings, Saturdays and Sundays. 3. Rinks are closed when the wind chill is -25 ° or colder and occasionally snowfall of 3" or more. REPORTS TO Recreation Supervisor PAY RANGE $4.50 - $5.25 subject to experience. 4/ WINTER RECREATION LEADER ORIENTATION FRIDAY, DECEMBER , 1991 4:00 PM - 8:00 PM SKY HILL PARK SHELTER 1. INTRODUCTIONS ¦ Warm-up II. HANDBOOK AND ASSIGNMENTS III. WELCOME ¦ Ken Vraa, Director of Parks & Recreation IV. PARKS MAINTENANCE ¦ John VonDeLinde, Superintendent of Parks V. POLICE DEPARTMENT Vi. EMPLOYEE FORMS VII. PIZZA VIII. SERVICE EFFECTIVENESS IX. FIRST AID X. DECEMBER 16 SCHEDULE XI. OTHER XII. THE CEREMONY 4a. SEASONAL WINTER RECREATION LEADER CITY OF EAGAN Mid-December openings for seasonal Winter Recreation Leaders. Applicants must be 16 year of age. Position involves supervision of ice skating and sliding sites. Tasks include interacting with park users, basic maintenance, hosting events and staffing other winter programs. Salary range $4.50 - $5.50 per hour, depending on experience. An additional $.50 per hour bonus will be included for leaders working the entire season. Completed City application form must be received by November 16. Applications available at Eagan Municipal Center, 3830 Pilot Knob Road, Eagan, MN 55122. Qualified females and minorities encouraged to apply. Equal Opportunity/Affirmative Action Employer. T~• WINTER RECREATION LEADER 100 POINT EVALUATION SYSTEM 1. APPLICATION (25 points) A. Minimum Requirements (5) 1. Must be at least 16 years old. (5) 2. Application filled out neatly and completely. (5) 3. Demonstration of relevant education, training, volunteer or paid work experience. B. Desired Qualifications: (5) 1. One (1) year of paid work experience, preferably in recreation position. (5) 2. College degree or course work leading to a degree in recreation, education or a related field. C. Additional Points:' (5) 1. Veterans preference (10) 2. Disabled Veterans preference TOTAL POINTS Applicant recommended for interview. Yes No NAME: TIME/DATE: MINTER RECREATION LEADERS INTERVIEW 1989 1. Explain Job A. General Duties B. Days and Hours C. Qualities of Leaders 1. People Oriented 2. Hard Working 3. Responsible 4. Helpers 5. Assertive 6. Flexible S uncompromising 7. First Aid 8. Transportation 9. Handle emergencies 10. Positive 2. Interview A. What past jobs or experiences do you have that relate to this position? How? B. What age of child do you like best and why? C. What personality traits do you have that would help you perform this job? D. What weaknesses do you need to improve upon to better perform a job like this one? E. Now would you approach working a job in which you are not under constant supervision? F. What family, vacation, or school commitments do you have this winter? G. Do you have transportation? H. Tell we what you think a recreation leader at a skating rink or sliding hill does? 3. Situations A. You are in the warming house and someone runs in and says "Come quick, Jimmy hit his head on the boards." Tell we step-by-step what you would do. B. A child comes into the warming house, blood streaming down his face; What would you do? C. An argument begins between three people. They are yelling and swearing. D. No one is at the rink. What do you do? 4. Wrap-Up A. Any questions I have for the applicant? B. Tell me why I should hire you as a winter recreation leader. C. Any questions the applicant has? •4 WINTER RECREATION LEADER 100 POINT EVALUATION SYSTEM II. INTERVIEW (75 points) HIGH LOW A. APPEARANCE 5 4 3 2 1 *Appropriately dressed for an interview for this type of position *General, neat and well groomed B. INTEREST AND ENTHUSIASM 10 9 8 7 6 5 4 3 2 1 *Sincere interest in this position *Excited about the possibility of getting this position *Willingness to learn *Enjoys working outdoors in the winter C. AVAILABILITY 10 9 8 7 6 5 4 3 2 1 *Available during the season and at the days and hours of operation D. PEOPLESKILLS 10 9 8 7 6 5 4 3 2 1 *Interest in people of all ages *Sincere respect for all.ages E. JUDGEMENT/RESPONSIBILITY 10 9 8 7 6 5 4 3 2 1 *Demonstrate problem solving capabilities *Self confidence *Answers well organized, logical, shows common sense. 4'. F. COMMUNICATION SKILLS 5 4 3 2 1 *Answers to the point, clearly and confidently *Adequate and appropriate vocabulary *Correct grammar used G. WORK/VOLUNTEER EXPERIENCE 5 4 3 2 1 *Similar work experience *Related work/volunteer experience *How much experience? H. EDUCATIONAL BACKGROUND 5 4 3 2 1 *Degree or college level course work leading to a related field. *High School courses directly related to position. I. FIRST AID 54321 *Basic knowledge of first aid and emergency procedures J. MANNER AND DEMEANOR 5 4 3 2 1 *Consistent with the demands of the position in terms of public service and working with the staff team K. OVERALL EVALUATION 5 4 3 2 1 *Overall, how the applicant matches all requirements for the position Interview Total Application Total Grand Total RECOMMENDATION: Recommended for this position Not recommended for this position MEMORANDUM TO: ADVISORY PARKS, RECREATION & NATURAL RESOURCE COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS & RECREATION DATE: SEPTEMBER 23, 1991 RE: ENCROACHMENT ONTO PARK LAND ACCESS BACKGROUND Mary and Pierce Vatterot, Blackhawk Lane, contacted the Department several weeks ago when an error in the survey of their lot line for their new home was discovered. In preparation for adding landscaping to their recently constructed home, the Vatterot's realized that the builder of their home was in error when he determined the property corners, and subsequently they had constructed two retaining walls into park land. The encroachment in question is into Outlot C, the Blackhawk Ridge Addition. This Outlot is intended to provide a trail into Blackhawk Park from the north. The encroachment is triangle in shape and is approximately 20+ feet in width at its widest point. (See attached location map). ISSUE The Vatterot's are proposing that they acquire that portion of the park which they were led to believe was within their lot line. LEGAL Staff has asked the City's Attorney's office to review the issue, and determine if the property encroached upon could be sold, and if so, how? Attached is the communication from City Attorney, Jim Sheldon, regarding this particular issue. STAFF CONCERNS - TRAIL ACCESS As previously mentioned, the encroachment is within the area intended for a trail to Blackhawk Park. From the beginning of this issue, staff's concern has been for the retention of this access and to ensure that a trail would be provided. Consequently, to ensure that the integrity of the park and trail access was maintained, staff has prepared a grading plan and trail alignment. The major design problem with the access is grade, with a differential of 18 to 20 feet from the street to the end of trail. Staff prepared the trail/grading plan with this being the primary concern. Qt1. ENCROACHMENT PAGE TWO After completion of the grading and trail plan, the Vatterot's have met with their builder/landscaper to determine how to re-shape and re-design their property, including the parcel they wish to acquire. That plan is attached for the Commission's review. ALTERNATIVESIDISCUSSION It appears that the Advisory Commission has three alternatives in reviewing this encroachment into the trail area. * < o Option I: This option would be an agreement to sell the property desired by the Vatterot's. If it is the Commission's recommendation to proceed in this manner, it should follow the completion of the grading and trail into the park. Further, and as recommended by the City Attorney, the City would have to sell this property at fair market value. This fair market value price would be determined by one of two ways: through the appraisal process or based on a comparable for park land acquired. It would also be necessary for the purchasers to go through the appropriate planning process to include this parcel as an addition to their lot. The sale of this property sets a dangerous precedent for the Advisory Commission. Clearly, it was not the intent of the developer/builder to encroach upon City parkland. It appears that an honest mistake was made. Nevertheless, it is a difficult issue the Commission must deal with. There will be other situations in which people will want to acquire City parkland. The Commission may recall the two separate issues at Oak Chase Park regarding access and the desire of the people to acquire park land. The Commission and City will have to declare the parcel as "surplus". *<< o Option II: Require the builder and the owners to vacate the encroached upon area. It is possible that the area that the landscaping currently encroached upon could be vacated through the construction of a retaining wall and regrading. This option would release the Commission of any precedent trend in the sale of parkland in order to maintain the integrity of the park parcel. < o Option III: Offer an easement to the land owner. This option would have the City retain ownership of the land, but allow the Vatterot's to use that portion of the land that gives the appearance of being in their backyard. Currently, that area has been graded, sodded and gives the appearance of being part of the side and back yard. Some of this will be disturbed through the grading process for the trailway. This option has the advantage of not setting a precedent for the City in the sale of the property, but may mitigate the inconvenience now being experienced by the Vatterot's. ENCROACHMENT PAGE THREE COMMISSION RECOMMENDATION It would be appropriate for the Advisory Commission to make a recommendation to the City Council based on their findings. Any recommendation would be forwarded to the City Council for review. Again, Staff would like to caution that if a sale is recommended, that such sale would occur only after grading and trail construction has been completed into Blackhawk Park. KV/bls Attachment 3/. p1Eii ~'r CANOE ACCE SOARDWAU - c- OQSERVAn BLACOAWK LAM R POND All Six TRAIL - r RESTATiON ,IA 7. NG LAT N!C ~ AR -f- 4 C \ ' n !r. "M By: Droviv Tor Oot@: sz Wo. IMF- SEVERSON, WILCOX & SHELDON, P.A. A PROFESSIONAL ASSOCIATION ATTORNEYS AT LAW LARRYS.SEVERSON• KENNETH R. HALL JAMES F. SHELDON NAL BANK BUILDING `''SCOTT D. JOHNSTON J. PATRICK WILCOX• Epp MIDWAY STREET LOREN M. SOLFEST MICHAEL G. DOUGHERTY AppJ7 00 VALLEY, WEST NATIO147TH 47TH SSTREE SUN CHRISTINE M. SCOTILIA MICHAEL E. MOLENDA•• ANNETTE M. MARGARIT (612) 432.SL36 DANIEL M. SHERIDAN SHARON K HILLS TELEFAX NUMBER 432-3780 •ALSO LICENSED IN IOWA OFCOUNSEL "ALSO LICENSED IN WISCONSIN JOHN E. VUKELICH ...ALSO LICENSED IN NEBRASKA May 31, 1991 Ken Vraa Director of Parks and Recreation City of Eagan 3830 Pilot Knob Road P.O. Box 21199 Eagan, MN 55121 Re: Outlot C, Blackhawk Ridge - Vatterott Property Our file 1:206-9595 Dear Ken: I am writing to confirm our meeting of May 30, 1991 at your office. As we understand the facts, Mr. and Mrs. Vatterott contacted you. Apparently Vatterotts' builder encroached with the yard and retaining wall -on property owned by the City of Eagan. Batterotts own Lot 26, Blackhawk Ridge Second Addition. The City owns Outlot C, Blackhawk Ridge. The two properties abut. The City intends to create a pathway from Blackhawk Lake Drive to Blackhawk Lake Park within Outlot C. You asked whether the City could transfer a portion of Outlot C which does not interfere with the proposed City improvements to the Vatterotts. We answer in the affirmative. The City generally acquires an interest in real estate in one of two fashions: 1. By direct purchase or by agreement where the City acquires the property outright; and, 2. By condemnation or dedication where property is designated as streets, utility easements or park property. When property is acquired in the second fashion, the City holds merely an easement on the property and, at such time as the City no longer uses the property, it reverts back .to the underlying 4 Ken Vraa May 31, 1991 Page Two landholder or dedicator. In No. #1 above, the City is guided by Minnesota Statute Section 412.211. That statute provides that the City "...may hold, manage, control, sell, convey, lease, or otherwise dispose of such property as its interests require...." The state law allows the City to make this transfer. Because it is City property, it must be transferred for fair value. Our review of the official City files indicates that the City acquired the Outlot C by deed and owns title outright. You hold, in the City's files, Owners Duplicate Certificate No. 82905 for this piece of property. Based on the foregoing, our discussions were to proceed as follows: 1. The Park Department will design the appropriate trail through Outlot C. 2. The City will obtain an accurate survey for Outlot C in the encroachment area. In concert with the Vatterotts, the City will determine the value of the property and prepare a Purchase Agreement contingent upon City approval of the transfer and the appropriate platting as necessary of the property. It is my understanding that the project should move through the Advisory Park's Recreation and Natural Resources Committee, the Advisory Planning Commission and the City Council for final approval. The Vatterotts have encroached on City property. They can be forced to remove their encroachment. While I understand that it may be their builder's problem, it is not in the City's best interest to become involved in that private dispute. It may be that, after the trail is properly designed, Vatterotts will be required to remove their encroachment. if it does not interfere, then the property can be declared surplus and sold as appropriate. Lastly, it was my understanding that you would, after review of this letter and design of the park trail, meet with the parties as appropriate to move the process along. S4. . Ken Vraa May 31, 1991 Page Three If I can do anything further or be any other help, please feel free to contact me. Very truly yours, SEVERSON, WILCOX & SHELDON, P.A. Jam s . Sheldon JFS k tY : CD 43Mt~S ' ~ t.oneT s3i T o6o •I awim.- to -1I*i ,Elm o.n Drowing Time Dote= , PIUa-5' AAIE •0. lob- Lam) • \ mars-z'o.~ vow Drown By: tt Drop Tiw . . Dote ~Q ~ 51. -aev J~o. MT mv_vxrrr!ga R lag,- ft 5K RECEIVED SEP 2 7 1991 1562 Blackhawk Lake Drive Eagan, MN 55122 September 26, 1991 Mr. Ken Vraa Eagan Parks and Recreation Director 3830 Pilot Knob Road Eagan, MN 55122 Dear Ken: We are writing in regards to the property we would like to purchase from the city of Eagan, property which has been described as belonging to Outlot C of Blackhawk Ridge. Because this property has been dedicated to the Parks Department by the City, we are addressing you and the Eagan Parks Commission regarding our proposed purchase of it. The aforementioned property is located between two developments, namely Blackhawk Ridge and Blackhawk Shores, and consists of a 50' wide pedestrian access (proposed) from Blackhawk Lake Drive to Blackhawk Park. The eastern 20' of this access was given to the city by Meritor Development and the western 30' by Sienna Corporation. Our interest in this property began with the purchase of our current home (1562 Blackhawk Lake Drive) and lot (lot 26, Block 2, Blackhawk Ridge second addition) on October 3, 1990. The property line on the west side of this lot coincides with the eastern border of the previously mentioned park access. The southern property line abuts on the park itself. In early April of 1991, a landscape architect employed by us noted a marked discrepancy between the sod lines at the southwestern corner of our property and the dimensions given on our plat map. (Please see the attached diagram). At the time of the purchase of our home, we were lead to believe by our builder (Johnson-Reiland Construction, Inc.) that the sod lines and the pink-ribboned stakes at their corners represented our property lines. And, in fact, prior to the purchase of our home, and at our request, a retaining wall was built in the backyard extending across the entire width of the lot. The purpose of this wall was to maximize flat space in the backyard. Unbeknownst to us, this wall was built not only across the entire breadth of our lot, but 18' into the park access. As previously mentioned, we were unaware that this wall had been built on city property when we purchased the home. September 26, 1991 Page 2 As you know, both you and Steve Sullivan were immediately advised of this problem and of our desire to work with you in arriving at a mutually satisfactory solution. We believe that our current proposal, as drawn up by Daniel Shlaferman of Land Images, Inc., meets both your goals and ours. We are interested in purchasing the property outlined in this landscape plan. The availability of this property for purchase has been verified for us by the City Attorney, James F. Sheldon. Please note that because the property line discrepancy involves primarily the southwest corner of our lot we are proposing the purchase of property along both the western and southern edges of the lot. We appreciate the time and consideration you have given us thus far. It is our sincere hope that this proposal will meet the needs of the city of Eagan at least as well as we believe it will meet ours. Thank you in advance. Sincerely, Pierce Vatterott Mary Vatterott aL 14A NCRT H LARK 1VE E55 Ho~SE RETAiNINCI WALL TRUE PROPERTY LINE CURRENT 50D LINE PARKS, RECREATION, AND NATURAL RESOURCES COMMISSION WATER QUALITY WORKSHOP AGENDA October/November,1991 Plan Overview (60 minutes) A. Planning History and Public Input Process B. Inventory and Classification C. Prioritization D. Implementation Strategy-Major Program Elements 1. Developer Dedications 2. Education and Public Involvement 3. Capital Improvements 4. City Operations 5. Sampling/Monitoring II. Calendar Year 1991 Program Activities and Accomplishments (45 minutes) A. Bi-weekly Sampling (Results) B. Water Quality Survey (Results) C. School District 196 Education (Program Overview) D. Developer Water Quality Dedications (Number, Type, Location, City Role) E. Construction of JP-67 (including signs and monitoring) F. Schwanz Lake Diagnostic/Feasibility Study G. City Operations-Street Sweeping, Grounds Maintenance H. In-Lake Treatment-Weed Harvesting, Filamentous Algae Control 1. Grant Application Submissions J. Media Activities-City Newsletter articles, Local Newspaper Editorial, etc. K. Master Education Strategy Development L Other Activities/Accomplishments 1. Petition for Pond Improvement 2. Resident Inquiries (Number, Type) 3. Special Situations (Thomas, Kraft Foods, etc.) 4. City Staff Presentations (Inspectors, Utilities) 5. Spill Preparedness 6. Citizens Lake Monitoring Program 7. Inter-Agency Activities-Dakota County Groundwater Task Force and TAC, Lower Minnesota River TAC, BWSR and PCA work groups 8. Misc. Education Activities (Display Board, Symposia Participation) 8. In-Lake Treatment Research 9. Work with Neighborhood Groups (Mooney Lake) 10 Program Start-up III. Overview of 1992 Budget Request (15 minutes) A. Revenues 1. Grants 2. Utility Fees 3. Dedications B. Expenditures 1. Operations 2. Renewal and Replacement 3. Capital Improvements IV. Major New Tasks for Calendar Year 1992 (30 minutes) A. Schwanz Lake Clean Water Partnership Project 1. Devise over-all strategy for improving water quality in lake (Complete Phase I). 2. Prepare Clean Water Partnership application for Implementation (Phase II). B. Prepare Cleanwater Partnership Grant Phase I applications for Fish Lake/Blackhawk Lake and Carlson Lake. Prepare work plan for successful application(s). C. Expand school water quality education program to other two school districts in Eagan. 2 D. Conduct an erosion control workshop for builders and contractors operating in Eagan. E. Refine computer model. 1. Check linkages between ponds. 2. Verify drainage basin sizes. 3. Update current land use. 4. Check wet pond volumes in key water bodies. 5. Check accuracy against in-lake sampling results. F. Write, design and produce a comprehensive water quality brochure for homeowners and property managers. G. Target commercial lawn care companies, commercial grounds maintenance businesses, and other commercial interests for information/education efforts. H. Develop resources for pond residents to address small scale vegetative management problems. Possibilities include equipment loaners and instructions. I. Write and produce at least one water quality video spot for broadcast on local access cable TV. V. Prospective Policy Issues for Future Commission Discussion (5 minutes) A. City ordinances which address the use of no-phosphorus fertilizer, disposal of leaves and grass clippings in the street and in ponds, and sodding requirements for new developments. B. Whether the City should have a program for the chemical treatment of ponds upon neighborhood request. C. Whether to increase the level of enforcement regarding erosion control, particularly on construction sites. D. The development of a plan that promotes regional instead of on-site ponding. E. The degree to which existing wetlands should be physically modified for water quality treatment purposes. VI. Round Table Discussion 0064:workshop j,5. 3 DEPARTMENT OF PARKS & RECREATION SEPTEMBER HAPPENINGS 1. The seven-player Touch Football League began play September 18 at Goat Hill Park. Eight teams are competing every Wednesday through October 30! 2. Fall Softball ends October 7, 8 and 9. Sixty-five (65) teams have been playing at Northview Athletic Fields since August 19, 20 and 21. 3. The Fall Soccer League plays Sundays at Ohmann Park. Twelve teams are playing in two divisions through October 20! This is run by the South of the River Recreator's and rotates each year to a member city. 4. Approximately seventy-five (75) star gazers enjoyed a look at Saturn, star clusters and twin stars at the "Evening with the Stars" program. Walter Hayes and two friends from the Minnesota Astronomical Society helped explain telescopes and the pictures they bring closer to us. A cloudy day September 10th jeopardized whether the program would happen, but a few hours beforehand - the sky cleared! 5. Plans are underway for the Halloween Spook Trail to be held this year at Thomas Lake Park. Volunteers are needed to haunt, spook and entertain along the trail. More than 300 children come to be thrilled and chilled on Halloween night. 6. The "Who-Done-It-Hike", sponsored by the South of the River Recreator's, was a great first-time success. Over 125 hikers traveled a 10 kilometer trail through Ritter Farm Park in Lakeville, collecting five clues as they went along. The clues were used to solve a murder mystery. Prizes were awarded to names drawn from correct sleuths. The hike was held Saturday, September 14 and was organized by the Parks and Recreation Departments from Eagan, Apple Valley, Burnsville, Lakeville, Farmington and Savage. 7. Receipts for the St. Paul Chamber Orchestra Concert have been tabulated. Ticketmaster $1,279.86 Box Office Sales 200.00 $1,479.86 Expenses: St. Paul Chamber Orchestra $6,500.00 Piano Tune 75.00 Printing: posters, paper for programs 88.90 AD, Eagan Chronicle 54.00 School District 196 Building Supervisors 31.40 Stage Technicians 134.60 Custodians 37.18 $6,921.88 ($5,441.22) Ticketmaster sold 108 tickets Complimentaries 28 Box Office Sales 16 152 21.6% 8. Student Council Advisors have responded to staff's request to name a student representative to the Recreation Sub-committee. The Committee will be working with the following students during the 1991-92 school year. Burnsville High School: Eagan High School: Amy Carlson Sibley High School: Ryan Kessler and Dan Nordman Staff will invite the students to the November Recreation Sub-committee meetings to provide their input into winter program activities. 9. The end of summer has resulted in larger groups at the Department's senior citizen activities. A spirited, talkative group of over 40 people played bingo this week. 10. The annual influenza immunization clinic will be held on October 30, 1991. Eagan Seniors volunteer to work at the event that is held in the Fire Administration Building. 11. Staff worked on the Dakota Fun Fest again this year. Year-long monthly committee meetings are held and John VonDeLinde and Dorothy Peterson served as judges for the infamous bed race on Saturday, September 21. 12. The native prairie seminars had another small but enthusiastic turnout this fall. Cathy Dybiec had prepared another interesting presentation and led the group on a specie identifying hike. One of the families that attended has seeded a portion of their lawn with prairie species. 13. The EAA Board of Director continues to discuss the possibility of offering a track program. No parent has volunteered to direct the activity. Eagan youth have participated in the Rosemount track program. Now that track facilities are located in Eagan, it seems an opportune time to add the sport to EAA's offerings. 14. Staff, attending a recent EAA board meeting, learned that basketball sign-ups are "hopefully" complete. 120 youth signed up for the travel program, a maximum of 9 teams will be selected. 726 youth are registered in the in-house program. This equates to 94 teams. The basketball program continues to grow--a year ago, 90 travel and 631 in-house participants were recorded. Gymnasium space is at a premium. 15. Department adult basketball leagues will experience later starting times to allow youth to use gyms in the early evening. 16. The numbers of participants in dog obedience training are less than in prior years. The down turn was first noted a year ago. Training is now available through one of the pet supply stores, which may be a factor as well as the sluggish economy. 17. Staff is working in conjunction with the Finance Department to "reorganize" the accounts payable report possibilities for the department. A new LOGIS program has expanded the possibilities available. 18. The Adult Volleyball Leagues for Fall are now underway. There is increased participation in all leagues with a total of 78 teams playing. On Tuesdays, 10 women's and 5 men's teams play. Thursday evenings has 8 Co-Ed Rec teams and 8 Co-Ed Officiated teams playing. Friday is the biggest night with 39 Co-Ed Rec. teams and 8 Co-Ed Officiated teams playing. 19. The Tiny Tots classes are going on a field trip to the Appleside Apple Orchard on October 1st and 2nd. For many children it will be their first bus ride. 20. Work is progressing on schedule on the Water Treatment Plant in Clearwater Park. It's expected that the contractor will complete the project and regrade the skating area in early November which will allow the department to reopen the park for skating this winter. 21. Staff has prepared a landscape plan, already being implemented, for the area around the tennis courts at Northview Athletic Fields. The courts were completed two years ago Another landscaping plan for the Public Works/Park Maintenance Facility will be done soon as it is also expected to be done this fall. 22. Preparation for the Caponi "Open House" was a task involving recreation, maintenance and parks planning. The model for the park was completed in order to be part of the Art Gallery Exhibit at Macalaster College. Maintenance staff was involved with set-up for the event and of course, recreation staff provided over-all planning and program direction. 23. Crews completed the construction of a trail connecting to Pinewood Elementary School. The trail easement was provided by the developer of the Autumn Ridge Addition. 24. Work is progressing on the Trapp Farm playground with the installation of play perimeter. Crews will be installing drain tile next, followed by the play equipment. Because of the size of the project, it is not expected that the work will be done until mid to late November. 25. Efforts were focused throughout the month of September on implementation of the fall Turf Maintenance Management Program. Among the accomplishments included: aerification of athletic fields, community parks, and select neighborhood parks, fertilization of all park and public building sites, topdressing and overseeding of infields at Goat Hill, and implementation of the fall weed spraying schedule. The mowing program continued with a full complement of personnel throughout the month of September. Also scheduled for October will be topdressing of several soccer and softball fields which are due for maintenance this year. 26. Two court-referred volunteers joined forces with the Parks and Recreation Department in the month of September. Working under the direction of the Park Operations Supervisor, these two individuals completed staining of all athletic and park benches in the entire system (over 150 total!). 27. The sealcoating of boulevard trails and parking lots was completed under contract in late August/early September. This was followed by striping of the parking lots and installation of accompanying handicapped parking signs. 28. Assistance was given to Tony Caponi in preparation for the open house at the Art Park on Saturday, September 28. This involved some mowing, trimming, and cleaning up of downed trees on the hiking trails. 29. Support of the fall soccer and softball programs continued throughout the month of September. This included the layout of a number of soccer fields, as well as the continuous striping of more than 30 fields. 30. Parks Maintenance forces, led by Alex Lammers, Paul Graham, and Don Buecksler completed installation of the new playground at the Downing Park/Oakridge School site on Johnny Cake Rd. This was a collaborative project between the school district and the City of Eagan, utilizing district financing and City personnel. 31. The enclosure of softball field #2, at Rahn Athletic Park, was completed under contract with Tennis West, Inc. during the month of September. As the Commission will recall, adjoining neighbors had complained of errant softballs being hit into their backyards, with concerns over safety to their family members. As a result, the Council authorized the department to enclose field #2 as a measure for regulating use of the fields during unscheduled periods. 32. Work on the Carlson Lake deck dock was completed in early September, with the installation of a concrete walkway at the top of the hill and placement of an erosion blanket/seed bed on the adjacent slopes. 33. Installation of concrete bleacher pads continued into the early part of September. This project is being led by Park Maintenance Worker Steve Hadden. The only two remaining fields to receive bleacher pads are fields #6 and #7 at Northview Park. These are now tentatively scheduled for completion in October, following installation of the Trapp Farm Park playground. 34. Construction of the Trapp Farm playground began in mid September. Unfortunately, extremely wet weather during the middle of the month hampered the initial setup and construction. The project is now proceeding smoothly with the perimeter to be completed by late September, followed by construction of the playground components during the fist two weeks of October. 35. Final preparations were made to the pedestrian access off Trenton Trail into the north side of Trapp Farm Park. This project involved cleanup, grading, and seeding of the trail corridor. 36. On Thursday, September 26th, the Park Operations Division sponsored a meeting of the South Metro Parks Superintendents/Supervisors group at Northview Park. The program was attended by more than 40 parks supervisory staff throughout the south metropolitan suburbs. The focus of the meeting was on athletic field design and maintenance, turf management, and risk management in athletic field operations. This group was originally formed in February 1987, as a result of efforts by the Eagan Park Superintendent to create professional networking and agency partnership in the South Metro area. 37. In the month of September, the Forestry Department planted over 100 replacement trees at various locations throughout the Parks system. Also completed was the bi-annual program of tree mulching and annual fall trails pruning. ' 38. On Saturday, September 7th, the Eagan Garden Club, in conjunction with the Eagan Forestry Department, installed new shrubbery beds at the entrance to the Dakota County Library on Wescott Road. Eighty snowberry were installed, giving the library an entire new appearance at its main entry. A letter of thanks has been sent to the Garden Club for their donation of $800 in plant materials and volunteer time in planting the shrubs. 39. Summer water quality sampling was recently completed for each of 12 lakes. Those lakes have been sampled every two weeks since mid-May. Lab results for the final sample run are expected to be available by mid- October. Using this information, the City will be able to assess how close the monitored lakes are to meeting the goals set out in the Water Quality Management Plan for each lake. 40. Runoff and in-lake water quality sampling was also completed this month for the Schwanz Lake Cleanwater Partnership Study being conducted in cooperation with the Minnesota Pollution Control Agency. Map work to define existing, as well as future, watershed characteristics has been completed, as have point source and land use assessments. A full year of work to monitor daily precipitation in the watershed has been completed by volunteers Ed and Nancy Bailey, and Andy Ronchak. A complete analysis of data will occur between now and December. The feasibility study will then be started, the end result of which will be to select the most cost effective alternatives for improving water quality in Schwanz Lake. 41. Fifteen people have responded to an article in the September City newsletter asking about volunteer interest in measuring water clarity on Eagan's lakes. The City coordinates participation of volunteers in this Minnesota Pollution Control Agency program and uses the data in compiling lake profiles that help determine whether lake water quality is meeting resident expectations. 42. Marc Ruhn and Joel Fleck of the Utility Division, Public Works Department, spearheaded an effort with the Water Resources Coordinator to experiment with a new technique to clear mats of nuisance algae from City ponds. Using nets, the Sewer Department's vacuum tanker, and some field innovation, three people were able to remove over 13 tons of algae in just over four hours from the small pond at the east end of Fish Lake. The technique is expected to be transferable to other ponds in Eagan that are accessible by road vehicle and may be a cost effective, ecologically sound method of reducing nuisance plant growth until high incoming nutrient levels - the source of the problem - is under control. 43. Grant applications to begin diagnostic/feasibility studies on Fish Lake and Blackhawk Lake will be submitted by October 31st to the MnPCA for funding. An application for Carlson Lake may also be submitted. 44. Seventeen grade schools within School District #196 have received a discussion guide and slide audio program on what can happen to lake quality as land use changes from open undeveloped to urban. The program also deals with what communities and individuals can do to fight pollution problems that threaten our lakes. Both features were developed by Eagan's staff and incorporated into a larger program produced by the School District #196 Curriculum Coordinator. Special thanks go to Mike Sullivan, an Eagan resident, who donated the services of his company, Sound Alternatives, to produce the voiceover for the audio portion of the slide show. 45. The final report for the Water Quality and Urban Forestry Survey is attached. A discussion of the results will probably take place at the Water Quality Workshop scheduled for late October or November 1991. SUBJECT: WAIVER OF PLAT APPLICANT: LAYNE & SHIRLEY ANDERSON LOCATION: LOT 11, BLOCK 1, LETENDRE ADDITION EXISTING ZONING: R-1 (SINGLE FAMILY) DATE OF PUBLIC HEARING: SEPTEMBER 24, 1991 DATE OF REPORT: SEPTEMBER 16, 1991 COMPILED BY: COMMUNITY DEVELOPMENT D ARTMENT APPLICATION SUMMARY: An application has been submitted from jayne and Shirley Anderson requesting a Waiver of Plat for their property at 3310 Heritage ne (P.I.D. #10- 44900-110-01). COMMENTS: It is the desire of the applicant to split their existing lot into two smaller lots. Currently, the existing lot is 35,807.50 sq. ft. (.82 acre). The division of he lot will create two parcels-parcel A on Heritage Lane, with the existing home, will 17,917.5 sq. ft.; parcel B, on Donald Avenue, is 17,890 sq. ft. The newly-created rear lot will not affect the setback requirements in any way. In fact, all setback requirements d lot coverage requirements have been met. The address for the new lot will be 3311 ponald Avenue. GRADING/DRAINAGE/EROSION CONTROL: A limited amount o grading will be required to prepare the proposed lot (Parcel B) for a house pad. Lot 1 is located at the top of the hill and drainage from the lot will be directed to Heritage Lane or Donald Avenue. The construction of the house on the proposed lot will be responsible for installing and maintaining erosion control measures in accordance with the City's Erosion/Sediment Control Manual Standards. UTILITIES: Sanitary sewer and water main services to Parcel B have alre dy been provided to the lot from Donald Avenue. STREETS/ACCESS/CIRCULATION: Public street access for the pro sed lot has been provided from Donald Avenue, which has a mountable curb and gutte . The maximum slope of the driveway for the proposed lot shall not exceed 10%. The driveway to the existing house on Lot 11 is a gravel driveway tha is eroding. The property owner of Lot 11 should consider upgrading the driveway t a bituminous or concrete surface to minimize erosion. ~r, EASEMENTSIRIGHT•OF-WAY/PERNIITS: This development shall dedicate 10 foot drainage and utility easements along public right-of-way and 5 foot drainage and utility easements along all common lot lines. If approved, this Waiver of Plat shall be subject to: 1. recording with Dakota County within 60 days of City Council action with documentation to the City. 2. All other applicable Code requirements. 3. The development is required to dedicate 10 foot wide drainage and utility easements along Heritage Lane and Donald Avenue. 4. The driveway for proposed Parcel B shall be constructed in accordance with City Code requirements. FINANCIAL OBLIGATION - Waiver of Plat, Lot 11, Block 1, Letendre Addition Based upon the study of the financial obligations collected in the past and the uses proposed for the property, the following charges are proposed. The charges are computed using the City's existing fee schedule and connections proposed to be made to the City's utility system based on the submitted plans. Improvement Project Use Rate Quantity Amount Sanitary Sewer Trunk S.F. $705/lot l lot $ 705.00 Water Trunk S.F. $735/lot l lot 735.00 Utility 73 S.F. 1 4,893,91 Street 110B S.F. 1 1.616.69 Total S7,950.60 Assessment Rate Time Interest Obligation $1,926.74 .08 10/72-12/91 $2,967.17 $4,893.91 669.90 .08 05/74-12/91 946.79 1,616.69 The utility and street improvements were deferred with interest accruing at 8% a year. Interest is computed from month succadifing assessment bearing to December 31, 1991. 011-UL MI/ / I o 11~// N D V e 3iQ 0 O l o w 3 r / - 0 4 0 Yi° 113LK Z w 219-~3b o5. 011 02 / (~a•' Enn L% /J/lns an ^ 19O . ~ozl oe NAID AVE. (10"0 / /ASP AJt~1 ~lY - fie' Ac o / ASEMENT 00C"0 / 11 N t4. •00123, A Z r, 033-OZ M M IR O7 416033. I~' ~ Isar o t-I rnPo / - - 032-0 ( % t• P S ROAD EASEMENT PER L4T!/wORs Sr ADS .NQ-~i) "T so* 04 u\t, r I 1?1• 02 NA I CC k-0 e e, h; 121 01 - i?2_-01 • i 001 0 IT Ler ft is I e dlK ( r All- 104 01 Q , 1(15. OI w - •L V I r• n .nt O91_p1 ~09Q0-nI - ( 1) C l 012-76 6: GIN tLr OR? _O1` (181 01 4i_ % ..o.•xt,~ ,Dine 10 W 0 . guere r : . / 11 0 0-01 . 071-(11 ! 11 A d,t ion% all _j WOOct OJl 7S I W ° 060 OI 6iv1~,..• 13 061 051-01 24-75 _ ()r, (11 ALO (i• .f !Ol'R l ~i` 14 V\ 1. 050 -01 its., S - 053 0E i '~1• ! I - - . - 4 (SE RECOIID FLAT FOR MAIL 1 ,pe.a + 113- Nri !I_- 017-01 04;-OI ••~•eev 023-75 - 11. i', Z (1911 09 O' 0II (11 1 l a.1 I N ~ 019-h1 - rr! ! ii l lr /as ~I TV . - 0 HERITAGE LANE ijQ4 I/O.A9RAT _ 171 nIc ~rv, Xc lost", • i~ sal = ~..Iz .,.ee w x m I I Cl) ti • J• 1 C 7L IY_IJ. DONALD AVENUE i•'? C C rn °c r m ¦ _ r LIN oa f "1 m o 'rl n s x S~ ~ g ~ D * Wis. a Z , f~! 0 r. re a HERITAGE LANE z {zw = I _ /E) 71i ~Lf A.ro IL•r i m o e a a oa _1 •t ELia Af- fit: e2 ~ ~ ~ zs~ 41 I • a r K 6g,~ IA%00 P "t 'A 71 DONALD AVENUE c m m r o @ E s~ as co =-7Di ~:rZii o ~ Z !lz SE 12Q h 122-01' L III t 1 ~1 1 01 g• 103-01 let 09.01 to . old 2 ;ol 001 071-01 010-01 Q W ~ 12 Ql0 -.DJ all W :060- 01 on it 13 N! 61- 051-01 052= 01 ~.w N 14 o 5-0 01 053-01,- Is law r ast ~a 044-01 043-01 = • p 1r.•~ti`a f% A ' nr • 030-01 w 1 FINANCIAL OBLIGATION LEGEND SANITARY SEWER TRUNK WATER TRUNK k** UTILITY IMPROVEMENTS STREET IMPROVEMENTS WAIVER OF PLAT LOT 11, BLOCK 1 LETENDRE ADDITION SUBJECT.- PRELIMINARY PLAT WESCOTT SQUARE 2ND ADDITIO APPLICANT: NEW HORIZON HOMES LOCATION: OUTLOT G, WESCOTT SQUARE DITION NE 1/4 OF SECTION 14 EXISTING ZONING: R-3 (TOWNHOUSE) DATE OF PUBLIC HEARING: SEPTEMBER 24, 1991 DATE OF REPORT: SEPTEMBER 16, 1991 COMPILED BY: COMMUNITY DEVELOPMENT D ARTMENT APPLICATION SUMMARY: An application has been submitted reques g a Preliminary Plat of 6.06 R-3 zoned acres for 42 townhouse units. This proposal is in nformance with the City's Land Use Plan. BACKGROUND: The original Wescott Square Addition Preliminary Plat for 71 townhouse units was approved on September 6, 1988 and an extension was approv d in 1989. After the extension was approved, Dakota County requested additional right-of way which forced the developer to rework his plan, consequently lowering the density of th project from 72 units (7.2 units/acre) to 61 units (7.02 units/acre). After reworking the plans, the developer platted Wescott Square Revis consisting of 23 lots (3.77 acres) and one Outlot (6.06 acres). This Final Plat was appr ed on August 7, 1990. The current Preliminary Plat application is for the 6.06 acre Outlot G whi h was previously approved for 44 townhouse units at a density of 7.26 units/acre. The dev Loper has revised the layout slightly, resulting in a reduction of two lots and density to 6.9 units/acre. This reduction will allow larger units. EXISTING CONDITIONS: The area is heavily-wooded near the cente of the plat with mature oaks and other hardwood species. The remaining portion of he site has been cultivated and the existing farmhouse is not being included in the pla That exception contains approximately 2.3 acres and is intended for R-3 use, access can provided directly from Elrene Road. The site is surrounded by developed R-3 and R-4 , Wescott Hills Addi ions to the west, undeveloped AG and R-4 (proposed Woodlands North) to the south and a Gopher Eagan Planned Development to the north and east. None of the units have direct access to a public street. The developer is proposing a cluster- type of development which provides more individual unit privacy than a row house format and some rambler style units with slab-on-grade or walkout basement units have been added. The developer will have to meet City Code requirements pertaining to exterior finish materials, garage size, and impervious surface coverage. All proposed building and parking setbacks meet Code requirements. GRADING/DRAINAGE/EROSION. CONTROL: The grading plan fo the Wescott Square 2nd Addition provides for the grading of the remaining 6 acres of the Wescott Square development. The southea t portion of the 2nd Addition had previously been graded with the st Addition. Fill was added in the southeast portion of the site to allow the drainage to flow to Trails End Road. Approximately 2.6 acres of the 2nd Addition is heavily wooded. The proposed grading will result in the removal of all but approximately 0.5 acres of the woods. Two sections of the woods are proposed to be saved in the central portion of e site plus some trees along the northern and eastern perimeter of the site. Staff has reviewed the layout of the plat and has als conducted a field trip of the site with the developer to investiga a the amount of trees that can be saved. Drainage from the southeast portion of the site will d ain overland to the storm sewer in Trails End Road which, drains to Pond JP-33.1 along the east side of Elrene Road. The northwest p rtion of the site will drain- to a storm sewer system instal ed by this development that will convey the runoff to an existin storm sewer system in Mike Collins Drive. The storm sewer sy ten- in Mike Collins Drive drains northerly to Pond EP-2. Ponds JP 33.1 and EP- 2 are designated ponding areas in the City's Compre ensive Storm Water'Management Plan. The preliminary grading plan shows a drainage swale al ng the north edge of the site that will collect runoff from the 2nd Addition plus the Schwanz property (Parcel 013-01) to the east f this site. The drainage swale will carry approximately 4 cfs of water during a 5 year storm event. Staff recommends that storm s wer be added to collect the water in this swale to prevent erosi n along this swale and in the ditch system of Yankee Doodle Road. The development will be responsible for p eparing an erosion/sediment control plan to be submitted to he City for review and approval and the developer will be re ponsible for installing and maintaining erosion control measures n accordance with the City's Erosion/Sediment Control Manual Stan ards. The developer will be required to submit engineering ocumentation for staff review and approval for the proposed ret ining walls. The retaining walls are shown on the grading plan 'n the middle portions of the site to save trees. WATER QUALITY: The development of this parcel will intensify the land use and this will increase the impact on water quality. Based on the size of the Wescott Square development, the City's Water Quality Model was used to assess the mitigation ecessary for potential water quality impacts. This development is subject to a total cash water quality dedication of $10,576 which was agreed to by the City and the developer during preliminary plat'approval. Thirty-six percent ($3,807.36) of the dedication amount has already been collected with the 1st Addition. The remaining $6,768.64 is due prior to approval for the second and last phase of this development. The revised grading plan for the Wescott Square development does not propose any ponds on the site. The City will use the cash water quality dedication from this development for improving other ponds in the City's system. UTILITIES: Sanitary sewer of sufficient size, capacity and depth is available and has been stubbed to the 2nd Addition from the 1st Addition and from Trails End Road. The 2nd Addition will be required to provide a sanitary sewer stub to parcel 013-01 of Section 14 (Edmund Schwanz's property) and the preliminary utility plan shows the construction of this stub. Watermain of sufficient size and pressure is available and has been stubbed to the 2nd Addition from the 1st Addition and from Trails End Road. The 2nd Addition will also be required to connect to the existing 20" watermain on the south side of Yankee Doodle Road and the preliminary utility plan shows the construction of this connection. The development will be required to provide individual sewer and water service to each proposed unit. STREETS/ACCESS/CIRCULATION: Access to the 2nd Addition will be from Trails End Road and the privately. constructed street along the west side of the development that was built with the 1st Addition. All proposed streets in the 2nd Addition will be privately owned and maintained. The minimum width for private drives is defined in the City Codes and shall be as follows: # OF POTENTIAL TYPE OF STREET MINIMUM WIDTH UNITS SERVED FACE TO FACE 4 or Less No curb or gutter 12 feet 5 - 8 Concrete Curb and 20 feet gutter 9 - 20 Concrete curb and 24 feet gutter More than 20 Concrete curb and 28 feet gutter All private street intersections shall have a minimum of 15 foot radius. All private street construction shall have a crowned center line providing for directional drainage into the gutter line and subsequently into a storm sewer system. At intersections, the street grade shall not exceed 3% for the first 100 feet approaching said intersection. RIGHT-OF-WAY/EASEMENTS/PERMITS: No right-of-way for internal streets will be dedicated as part of the plat since all streets will be privately owned. Additional right-of-way along Yankee Doodle Road will be dedicated as requested by Dakota County. All required easements of sufficient width based on depth of utilities will be dedicated as part of the plat. The development will be responsible. for insuring that all regulatory agency permits (MPCA, Mn. Dept. of Health, MWCC, Dakota County Highway Department, etc.) are obtained prior to final plat approval-. FINANCIAL OBLIGATION - Wescott Square 2nd Based upon the study of the financial obligations collected in the past and the uses proposed for the property, the following charges are proposed. The charges are computed using the City's existing fee schedule and connections proposed to be made to the City's utility system based on the submitted plans. Improvement Rate Quantity Amount Lateral Benefit Water Trunk 24,65/ff 382.88 if $ 9,476 Lateral Benefit Sanitary Sewer Trunk 16.90/ff 77253 if 13.056 Total =532 Outlot 6, of Wescott Square, w;hich is proposed for replatting, has a pending assessment of $110,123 from Project 589. WESCOTr SQUARE 2ND PRELEWI NARY PLAT CONDITIONS 1. These standard conditions of plat approval as adopted by Council action on September 15, 1987 shall be complied with: Al,B1,B3,C1,C2,C4,C5,DI,El,Fl,G1,andH1 2. A copy of townhouse bylaws shall be submitted to the City Attorney for review. 3. The developer shall comply with all Ordinance requirements including exterior finish, garage size, and impervious surface coverage. 4. All trash shall be contained in the garages until the day of pick up. 5. A tree preservation plan shall be approved by staff prior to any grading. 6. All green areas shall have underground irrigation systems. 7. The development will be required to submit engineering documentation for staff review and approval for the proposed retaining walls. 8. The development shall be required to provide a 4 cfs storm sewer outlet to collect the drainage in the swale in the northeast corner of the site. 9. A sanitary sewer stub shall be provided to parcel #013-01. 10. The development will be required to provide individual sewer and water service to each proposed unit. 11. All required easements of sufficient width based on depth of utilities shall be dedicated as a part of the final plat. 12. The development will be subject to a cash water quality dedication of $6,768.64 for the 2nd and last phase of this development. 4 STANDARD CONDITIONS OF PLAT APPROVAL A. Financial obligations 1. This development shall accept its additional financial obligations as defined in the staff's report in accordance with the final plat dimensions and the rates in effect at the time of final plat approval. B. Easements and Rights-of-Aay 1. This development shall dedicate 10' drainage and utility easements centered over all common lot lines and adjacent to private property or public right-of-way. 2. This development shall dedicate, provide, or financially guarantee the acquisition costs of additional drainage, ponding, and utility easements as required by the alignment, depth, and storage capacity of all required public utilities and streets located beyond the boundaries of this plat or outside of dedicated public right-of-way as necessary to service this development or accommodate it. 3. This development shall dedicate all public right-of-way and temporary slope easements for ultimate development of adjacent roadways as required by the appropriate jurisdictional agency. 4. This development shall dedicate adequate drainage and ponding easements to incorporate the required high water elevation necessitated by City storm water storage volume requirements. C. Plans and Specifications 1. All public streets and utilities necessary to provide service to this development shall be designed by a registered professional engineer in accordance with City codes, engineering standards, guidelines and policies. 2. A detailed grading, drainage, erosion, and sediment control plan must be prepared in accordance with current City standards prior to final plat approval. 3. This development shall insure that all temporary dead end public streets shall have a cul-de-sac constructed in accordance with City engineering standards. ~S' STANDARD CONDITIONS OF PLAT APPROVAL PAGE TWO 4. A. detailed landscape plan shall be submitted on the proposed grading plan. The financial guarantee shall be included in the Development Contract and not be released until one year after the date of installation. 5. All internal public and private streets shall be constructed within the required right-of-way in accordance with City Code and. engineering standards. D. Public Improvements 1. If any public improvements are to be installed under a City contract, the appropriate project must be approved at a formal public hearing by Council action prior to final plat approval. E. Permits 1. This development shall be responsible for the acquisition of all regulatory agency permits in the time frame required by the affected agency. F. Parks and Trails Dedication 1. This development shall fulfill its parks dedication requirements as recommended by the Advisory Parks and Recreation Commission and approved by Council action. G. Rater Quality Dedication 1. This development shall be responsible for providing a cash dedication in addition to/in lieu of ponding requirements in accordance with the criteria identified in the City's Water Quality Management Plan. H. .her 1. All standard platting and zoning conditions shall be adhered to unless specifically granted a variance by Council action. Advisory Planning Commission City Council Approved: August 25, 1987 September 15, 1987 Revised: July 10, 1990 plataprv.con LTS #2 s LI PD CO RD. NO 28 YANKEE DOODLE ROAD VICINITY MAP 55121 .4 J E. l W •f I A I G 013-01 e _ o PR E N CT S TE _ a~ l 8 I I M 1 ~'r~.. R3 ~~4i +.aq~ ~ sza{P FRO° i\ -rAO.oo- - I _ - J. ~n ~ a• f~j e0 R4 \l w' o 11 , ,o g' I > 1~ ~I MIN 6 7 iT NO? a ~ Y J 1 / I /Y 4 JL07 .7 11 t ,P,,, I. II = lr OV Wf a =hmf~~ E ••L aFl.. I J I 1 > • I Y R a,nr •c a"^« sw.. u..... c«,• aw a.,^. \ I n 1 a l ~v • m s NN.^...•.I sa. .aa \ I $ 11 toa>CO> 6 I T a. .x -rul(vrF s xwy +a wa..a. « ~«w~. w.~ •aw TRAILS END ROAD t4%4-.TY Ifr A::CIi .C{.I R 4 OWNER-DEVELOPER I NEW HORIZON HOMES, INC 12201 MINNETONKA BLVD MINNETONKA. MN 55343 612-933-9907 CONTACT PERSON: MIKE KRALING R*um ltq* 'kD°KM'..•w"°°•A.•°.N'«•NM. WESCOTT SQUARE 2ND. ADD. A '*l SosOlYa N .a•I I \`aV/ r~M.w,, seux P- NEW HORIZON HOMES, INC. PRELIMINARY PLAT ~_R AltNxa4•N Ewwlpa EAGAN. MINNESOTA ,t•1 /991 EA"VAE ZUTER ! Xi3TRIRL PORK :Y_`PIIER EAGm Mg'-TRL:L PARK 2M .17o. NO. ? ooom ROAD - - - - 1 wwrY w, r - w r•!rr new wsnr• - MAP. , wrf ~ 1 g ~ S x I a~ ! 1 f 1 ett 'tX . r N Ip " ( p • 'T TE • r Iwo' i r - - - r SES• R4 ` a r 1/ Y w r w f • r ~ ! r i 1 a • a 1 -~N`G.ai•r:~arri\rf>arfar r.•a\.n C:I.iI •.J 1 Y. 1JJ.~a1LY N\~aal.w Y..A.N • r M f7- r of wll~.:~• i ` MLM ' a' r wr.w.w. • II j\ a• Yw~.~?. Or1\1 ttr 4 aaa'\Y\. N M ~ tl 41 I fr rr f.a r.. • r WNW Y' 1. \IM••t~' af'r.w 'f' wa rw 1# r•w _ _ f. .r. w Ir a L rw r w f• I- . KOST ROAD R r_r ru r ww - r wr,wf s I fuu,w r w+r w rr.N.r w. A W`_So TT G.RDEM t. TS R4 C.Ir._OtvOa.a ww aa•ION IN•• w. r•• N-IP rl• kw fal/r1ONI*. n! •N•• T-71 T-I- 1 I I ~ awiw w,r ww r.r.wwr nw, _ ..rr. wun\.www ~j c~ u Ar RE,. . ...I ML"-RVW Lot Lwow .r. a,c~•.I•.wf....w.I,,,,f. WESCOTT SQUARE wwI»», c 1 .o NIELMNR9 PLAT _;wr+• - •W•_•••.••`.~•..• " oww i1 mzou "Mo INC. arY. Iw•sen \••f 1990, IVY LANE I I i . Y s s r, I I L__J r '-T_! z 0 f ~ ~ a o STVow ^ O d S1V diwo p c ' K o A a JE ~ r _ 6 m -i ! r N aswo, 2 J N $n N Is >:EFY $ m ~a OWG ft O Iv w r f o a x. s , 2 may{, )pp~ O sm.. SN N m p s S ~ V I n i a s IE a g D I m w . w :ID N Z c ELRENE ROAD c ie a s m g `1 v r pp pp • II R f7 ~ _ A N t /1 7~ e {.Y LI PD OD, RD NO 28 YANKEE DOODLE ROAD VICINITY MAP O I---- O s i O'P~aF ,i 1 I•.o t I l ~cj . i I I _ s q` : r- , J I I 5512) ~J:' ~S i :1 i at o ECT 5 TE L I• V" w - y Ra V o N" a. > F r ~ /I ~ •M•L( ~ ~ y ..L \ I~J tL» I I.rw tlr. ewN r.r.. rrr sp 54155 c ( ~ o I i4~ w t w w I« r.« I •I W t trr M .u r.« 1 1 r .Irt. ~ [ N.... r .rN u TRAILS ENO ROAD ROAD FINANCIAL OBLIGATION I ONI*R-O[V[LOI[R I I ( I" ItOM:oW WINES, INC. INN &WETOMIA RLVO WNKTONIA.I I $5349 02-sss-ssoi LEGEND CONTACT P[RION: NNE INALINS LATERAL BENEFIT SANITARY SEWER TRUNK LATRAL BENEFIT WATER TRUNK 4 • ..«»...«,.«».«w.w rt«r ww sl.. A.r•.Ny.,Iy. " WESCOTT SQUARE 2ND. ADD. NtMtllr«N t•rruN. try ptMtt«I ` NNW N0111EON HOMES. Ntt. µ PRELIMINARY [M Aft N•r City of Eagan Environmental Quality Survey Water Quality and Urban Forestry Summary Report Prepared for Rich Brasch Water Resources Coordinator City of Eagan City of Eagan Environmental Quality Survey September 1991 Water Quality and Urban Forestry A Summary of Attitudes, Opinions and Practices of Eagan Residents 1. Introduction and Description of Survey Participants In early 1991, officials from the City of Eagan undertook a major project to assess the environmental quality of the area, as viewed by its residents. One of the results of this endeavor was a city-wide survey of the practices, attitudes and opinions of Eagan's residents concerning environmental issues. This survey consisted of two parts; one dealing with Solid Waste Management, the other concerning Water Quality and Urban Forestry. Both surveys were mailed to a randomly selected group of residents living in Eagan. Each participant received only one of the surveys. A total of 678 people were asked to participate in the Environmental Quality Surveys (328 Water Quality and 350 Waste Management). The response rate for both surveys was above sixty percent, 69 and 63 percent respectively. The following discussion is a summary of the Water Quality and Urban Forestry survey results. This survey covered the following aspects of water quality in Eagan : respondents assessment of the water quality in the area lakes and ponds, yard care, and urban forestry. An additional part of the survey asked the respondents to indicate what media sources they rely on to obtain information about local environmental programs. The Water Quality survey was sent to 328 residents in Eagan, with 230 responding for a response rate of sixty-nine percent. A description of those responding is shown in Table 1. Almost all (96%) of those surveyed are homeowners with an average of 3 people per household. The majority of respondents (46%) have lived in Eagan from one to five years. A few (6%) indicated being newcomers to the area, having moved to Eagan within the past year. And some respondents (9%) have been life-long residents of more than 20 years. As indicated in the table below, those participating in the survey ranged in age from under 30 to 70 or older, with the majority being in their thirties. The profile of those participating in the Water Quality and Urban Forestry can be summarized as follows: most are homeowners, in their thirties, and have lived in Eagan for an average of eight years. 1 City of Eagan Environmental Quality Survey September 1991 Table 1. Description of respondents participating in the Water Quality and Urban Forestry Survey Number of Age of Respondents Type of people Length of Residency (n=229) Housing per Household (n=222' (n=230) (n=230) Under 30 11% SF1 96% One 6% Less than 1 yr 2% 46% 30 - 39 43% MF2 4% Two 29% 1- 5 yrs ° 40 - 49 27% Three 20% 6-10 yrs 26% 12% 50 - 59 11% Four 32% 11-15 yrs 6% 60 & Above 8% Five 12% 16-20 yrs 9% Six 1% More than 20 Nine yrs 1 Single Family (SF) residences include duplexes, twin and quad homes, as well as single unit houses. 2 Multi-Family (MF) residences refer to apartments, townhomes and condos. * Less than one percent. 2 City of Eagan Environmental Quality Survey September 1991 II. Respondents Assessment of Water Quality in Eagan's Lakes and Ponds The first part of the survey provided the residents of Eagan an opportunity to rate the quality of water in the local lakes and ponds, and indicate how important water quality is to them. As Table 2 illustrates, thirty-seven percent of those responding are living near a lake or pond and consider that lake or pond to be important to the enjoyment of their home. The parks in Eagan are also considered by the respondents to further add to the aesthetic appeal of the city, with over half indicating they visit those parks at least five times a year. See Table 2a. Nearly a third of the survey respondents said they make more than fifteen visits to the local parks every year. The overall quality of water in Eagan's lakes and ponds is considered by respondents to be in fair to good condition. In addition, they indicated that having good water quality in those lakes and ponds is moderately to very important. In fact, sixty-three percent of those responding said that good water quality was very important. 4 Table 2 Respondents with view of lake or pond from residence and the importance of that lake or pond to the enjoyment of their home Percentage of Respondents (n=230) Lakes or ponds visible from residence Yes 37% No 63% Importance of that lake/pond to homeowner Very important 42% Moderately important 36% Of little importance 16% Not at all important 6% Mean score' 3.1 Respondents were asked to rate the importance of lakes and ponds using the following scale: 1=Not at all important, 2=Of little importance, 3=Moderately important, 4=Very important. 3 City of Eagan Environmental Quality Survey September 1991 Table 2a Frequency of visits to parks with lakes and ponds in Eagan, respondents rating of the water quality in those lakes and ponds and its importance Percentage of Respondents Frequency of visits to parks in Eagan (n=224) Never 6% 1-4 ti.: es/year 31% 5-9 times/year 22% 10-15 times/year 10% More than 15 times/year 31% Respondents rating of water quality (n=220) in Eagan's lakes and ponds Poor 6% Fair 42% Good 49% Excellent 4% Mean score' 2.5 Importance of good water quality in (n=228) Eagan's lakes and ponds Of little importance 3% Moderately important 35% Very important 63% Mean score" 3.6 ' Water quality rating based on the following scale: 1=Poor, 2=Fair, 3=Good, 4=Excellent. Importance of good water quality based on the scale; 1=Not at all important, 2=Of little importance, 3=Moderately important, 4= Very important. 4 City of Eagan Environmental Quality Survey September 1991 There are a number of important water related issues about which the city of Eagan is concerned. These include storm water drainage, fishing and swimming opportunities, and shoreline preservation to name of few. See Table 3 for more details. Survey participants were asked to indicate the relative importance of these issues. Based on their responses, the most important water related issues tend to be those dealing with storm water drainage and flooding, excessive algae and weed growth in the lakes, and shoreline preservation/restoration. At least half of the respondents indicated that these concerns are highly important to them. Fishing and swimming opportunities are also important, but to a lesser degree. There were also a few respondents who included additional concerns such as erosion of banks, filling ponds for development, a need for more public beaches, and unplanned growth. Table 3 Importance of various water related issues to the residents of Eagan Relative importance of the following None Low Moderate High Mean score water related issues: (n=230) Storm water drainage and flooding 10% 40% 50% 3.4 Excessive algae and weed growth in lakes and ponds 6% 32% 61% 3.5 Lack of fishing opportunities 14% 40% 29% 18% 2.5 Lack of swimming opportunities 6% 23% 39% 31% 2.9 Shoreline preservation and restoration 2% 9% 42% 47% 3.3 Less than one percent Several of the respondents expressed their concerns about water quality in nearby lakes and ponds through written comments. These concerns included the effects of development on water quality, siltation problems from drain runoff, and the effects of excessive fertilizer use on lawns. The following illustrate: The pond behind our home is slowly being filled in with sand from drain runoff. There are no longer any fish in the pond. Later in the year it does become quite full of algae. We are concerned about the life of our pond. Pay attention to a builder or developer's unnatural grading of a lot, i.e. making a flat lot into a daylight or walkout lot, causing unnatural water flow and retention problems. We read an excellent article in the St. Paul Pioneer Press about 5 City of Eagan Environmental Quality Survey September 1991 keeping fertilizer out of lakes. Our neighborhood is brand new, and many of our neighbors are new to the area, as we are. Never having lived on a pond before, we were unaware of the information presented in this article. If the city could somehow get this information to homeowners, it would help alot. A lot of our neighbors have been fertilizing their new sod and we hope they are aware how their treatments-can effect the neighborhood pond, even if they don't live on the pond. The city of Eagan has adopted a management plan to improve the water quality of its lakes and ponds. The residents' awareness of this plan is relatively low, less than half of the respondents (40%) indicated they knew about the plan, as Table 4 illustrates. However, many (76%) expressed an interest in receiving information on what they can do to help improve the water quality in nearby lakes and ponds. This level of interest indicates that the residents are not only concerned about water quality, but appear willing to do something to help protect and improve those lakes and ponds. Table 4 Respondent's awareness to the City's management plan to improve water quality and their interest in learning what actions they can take to help Respondents aware of management plan to (n=230) improve water quality 39% Interest in receiving information on actions they (n=228) can take to help improve water quality No interest at all 3% Weak interest 21% Moderately interested 53% Very interested 24% Mean score* 3.0 • Mean score based on the following scale: 1 =No interest at all, 2=Weak interest, 3=Moderately interested, 4=Very interested. 6 City of Eagan Environmental Quality Survey September 1991 Table 4a Breakdown of water quality rating and respondents awareness of and interest in Eagan's water quality management plan Overall quality of lakes and ponds in Eagan Poor Fair Good Excellent (n=12) (n=92) (n=107) (n=8) Aware of city's management plan to improve water quality in Eagan's lakes and ponds No 25% 43% 36% 63% Yes 75% 57% 64% 37% Interested in receiving information on actions to improve water quality in Eagan's lakes and ponds 3.2 3.0 3.0 3.3 III. Yard Care Many of the residents of Eagan take pride in their homes and yards and strive to keep them attractive. However, some of the yard care practices used can harm the quality of water in lakes and ponds. Those survey participants who take care of their own yard or hire someone to do so were asked to provide information concerning the specific practices they use. As Table 5 illustrates, a large percentage of respondents (95%) fertilize at least once a year. Thirty-four percent of those who fertilize do so twice a year. In addition, thirty percent indicated that they hire a commercial company an average of two times a year. Many of the respondents (65%) who purchase their own fertilizer indicated buying it at a store in Eagan. In addition, many of those who fertilize (62%) are unaware of the percentage of phosphorus the fertilizer contains. Excessive amounts of phosphorus runoff can cause algal blooms in lakes and ponds, making them unattractive. 7 City of Eagan Environmental Quality Survey September 1991 Table 5 Frequency respondents fertilize their lawns, aware of the phosphorus level in the fertilizer they use, and percentage who soil test Percentage of Respondents How often do you fertilize y-,::r lawn? (n=224) Never 5% Oncetyr 12% Twice/yr 33% Three times/yr 31% Four or more times/yr 19% Fertilizer used contains 3% (n=215) or less of phosphorus No 9% Yes 29% Don't Know 62% Nutrient content of soil tested: (n=223) No 89% Yes 11% Purchase fertilizer at a store in Eagan (n=215) No 32% Yes 65% Can't Remember 3% Grass clippings and leaf debris that accumulate in street gutters and pass through the storm sewers are also sources of phosphorus that can lead to algal blooms in lakes and ponds. The aesthetic appeal decreases as well. Likewise, leaching from compost sites near a pond can add to the build up of phosphorus. To determine how the residents of Eagan manage their yard waste, survey participants were asked to indicate what they do with grass and leaf debris. As Table 6 below illustrates, a majority of the respondents are careful when mowing to prevent clippings from blowing into the streets. Sixty-five percent indicated taking precautions to keep grass clippings off the sidewalks and streets in front of their homes. A majority of the respondents also indicated they take the time to remove 8 City of Eagan Environmental Quality Survey September 1991 leaf and other debris from the street gutters. Those with compost areas on their property indicated that the site is located in the least used part of their yard and/or close to the area where the finished material is used. Table 6 Yard waste management and compost location Percentage of respondents Careful management of grass clippings when mowing - (n=224) blown away from streets and driveways Always 65% Sometimes 27% Rarely 5% Never 4% Mean Score' 3.5 Frequency respondents remove leaf and other plant (N=221) debris from street gutters Always 27% Sometimes 36% Rarely 17% Never 21% Mean Score* 2.7 Location of compost in the yard (n=73) Least used section 58% Close to garden/area where used 33% Within 50 ft. of pond or wetland 6% In a swale or gully 10% * Mean score ratings are based on the following scale: 1=Never, 2=Rarely, 3=Sometimes, 4=Always. There are other home activities that can adversely effect the quality of lakes, ponds and groundwater. The improper disposal of household hazardous waste can be very dangerous. Those residents participating in the survey were asked to indicate if they felt motor oil, pesticides, paints, solvents and other household chemicals are improperly disposed of in their neighborhood. Many of those responding (65%) indicated that disposal of such wastes was not a problem. However, there was also a group of residents who are unaware if a problem exists. See Table 7. 9 City of Eagan Environmental Quality Survey September 1991 Respondents were also asked to provide information concerning how often they wash their cars in the driveway or on the street. According to the responses, majority of the respondents wash their vehicles one to four times a year. Table 7 Other home activities: Household hazardous waste disposal and frequency of respondents wash their cars Percentage of those responding Disposal of household hazardous waste is a (n=229) problem in neighborhood No 66% Yes 9% Don't Know 25% Frequency respondents wash car in (n=229) driveway/street Never 19% 1-4 times/year 42% 5-9 times/year 20% More than 10 times/year 20% IV. Urban Forestry Trees and shrubs play an important role in keeping neighborhoods attractive and serve as shade and sound barriers as well. This part of the survey asked respondents to indicate their favorableness toward planting trees along major streets of the city. In addition, they were asked to specify reasons why some homeowners do not plant trees or shrubs on their property. An overwhelming majority (91 of survey participants said they favored planting boulevard trees, as Table 8 shows. A few respondents offered suggestions as well. Shrubs would be more appropriate for maintenance and Right of Way needs. It's a waste of taxpayer money. Let the homeowner pay for his own trees. I think it would be useful and encouraging to see a schedule of the planting of boulevard trees along the streets, Also word as to when the program will begin would be encouraging. According to the respondents, the biggest reason why some homeowners fail to plant trees is financial, either because they lack the funds or that garden centers charge too much for the trees or shrubs. As shown in the table below, there are 10 City of Eagan Environmental Quality Survey September 1991 numerous reasons why people don't plant trees, the cost involved is only one aspect. Other reasons include the amount of time involved, not sure what to plant or how to landscape. Table 8 Reasons why some homeowners in Eagan fail to plant trees on their property and respondents favorableness toward planting boulevard trees Percentage of Respondents Reasons for not planting trees or shrubs (n=229) Lack funds to buy plant material 58% High cost of trees/shrubs 59% Lack landscaping plan 30% Uncertain what to plant 36% Landscaping not worth the effort Time commitment involved 14% Lack awareness of the economic and 31% ecological value of trees 39% Not home long enough to enjoy 20% Respondents favoring the planting of trees (n=226) along major streets in Eagan 91% The City of Eagan has an ordinance requiring homeowners to prune and maintain the trees within street right-of-ways or boulevards, but according to the survey participants less than half (43%) are aware the ordinance exists. One respondent indicated that such an ordinance was "an unfair intrusion on the part of the city." Another respondent added that the requirement to get permission from the city to remove trees from one's property is not proper "I do not believe the government has the right to tell property owners what to do with their property. 11 City of Eagan Environmental Quality Survey September 1991 Respondents were asked to indicate who does the pruning and removal of trees on their property. As table 9 shows, the greatest percentage (66%) indicated they do the work themselves. Others hire a handyman or licensed tree contractor. Table 9 Respondents awareness of Eagan's pruning ordinance and who does the pruning and tree removal Percentage of Respondents Aware of ordinance requiring homeowners to (n=229) prune trees and shrubs 43% Pruning and removal of trees on own property (n=229) done by: Do the work yourself 66% Hire non-licensed handy-man 2% Hire licensed tree contractor 9% Depend on friend/neighbor 8% Never prune or remove trees 22% Survey participants were also asked to indicate what additional information they would like concerning tree care and landscaping. More than half indicated wanting more information on planting and pruning methods and how to treat diseases/pests of trees. Table 10 below provides a list of the types of information requested. Table 10 Additional information regarding trees and landscaping requested by respondents Types of additional information requested by Percentage of Respondents respondents on tree care and landscaping (n=205) City Forestry Dept programs/projects 27% Arbor month activities 15% Proper planting methods 49% Pruning trees and shrubs 59% Treating tree diseases/pests 52% Avoiding construction damage 6% Landscaping for energy conversation 40% Landscaping for wildlife 40% Other' 3% ' These including the following topics: proper watering schedule for trees, wild gardens, berm maintenance, financial aid, oak wilt, and landscaping banks to prevent erosion. 12 City of Eagan Environmental Quality Survey September 1991 V. Sources respondents rely on for information about local environmental programs and issues There are a wide variety of media sources used to get information to the residents of Eagan about local environmental programs . Respondents were asked which of those sources they rely on the most to provide them that information. As Table 11 indicates, many of the respondents rely on more than one source, with local newspapers being the most popular. Generally speaking, information that is in a printed form, either newspapers or brochures, tend to be the most helpful to the respondents. Cable TV and Public Meetings are considered the least helpful in relaying information, with less than five percent of those responding indicating they rely on those sources. This is probably a function of the time people have available to attend meetings or watch specific community programs on TV. Respondents preference for newspapers and other printed media is likely a matter of convenience and not necessarily one of quality. ( However, respondents were not asked to comment on the quality of the information they receive.) Table 11 Sources respondents rely on to obtain information about local environmental programs and issues Sources used to provide information to residents about local Percentage of environmental programs Respondents Sources relied on... (n=225) "Eagan This Week" 62% "The Chronicle" 57% Local Cable TV 4% The Eagan City Newsletter 46% Word of Mouth 16% Brochures and Fliers 22% Public Meetings 1% Format most helpful... (n=224) Brochures and Fliers 31% Local newspapers 57% Public Meetings 3% Cable TV 3% Workshops 2% City Newsletter 50% 13 City of Eagan Environmental Quality Survey September 1991 In addition to the asking respondents to indicate which sources of information they prefer, the survey also inquired of those participating to indicate what other general information about Eagan's environmental programs they needed. This list including such topics as recycling, lawn care and composting, energy conservation, and lake/shoreline management to name a few. Table 12 below indicates that many of the respondents (nearly 50%) want additional information on lawn care, recycling, waste reduction and urban forestry. )le 12 Additional information on local environmental programs requested by respondents Additional information requested on... Percentage of Respondents (n=229) Recycling 47% Waste reduction 42% Household hazardous waste 41% Helping monitor Eagan's lakes 26% Lake and shoreline management 12% Lawn care and composting 55% Urban forestry 38% Energy conservation 37% Some also added suggestions to improve existing programs and services and praised the city for some of its programs. One comment made was particularly detailed about the direction Eagan should take in the care and maintenance of residential areas. The following comments help to illustrate these concerns. Lets set up Park citizen police aids (deputies) to help watch parks. We could divide the work load in our area. Kids hang around and cause damage and should be controlled. We need a badge and ID card to make it work. I believe Eagan has the best park program I have ever seen. Keep up the good work. It would be nice to have a place to dispose of dead and diseased trees over six inches in diameter, such as the old site on Coachman Road. Many of the treated landscaped timbers.that were installed ten to fifteen years ago are deteriorating to the point where they must be replaced. Finding a place to dispose of them is almost impossible. Information on disposing of such timbers is badly needed. I lived in Apple Valley from 1979 to 1983 and moved to Seattle and Memphis, from 1983 to 1991. 1 am now a proud resident of Eagan. Its good to be back in a state and city where people will put time and money into the environment for future generations. They try to think long term not short term. The worst things I saw in other states were uncontrolled growth 14 City of Eagan Environmental Quality Survey September 1991 and the unwillingness of people to pay for long term qualities of life like the environment, education, law enforcement, road systems, etc. / wish they were free, but there not. Programs to help educate elementary children in the areas of recycling in our city, keeping lakes healthy and more Arbor month involvement with students. It seems to me that most of our residential properties are larger than what is often needed and are often landscaped too meticulously. I think that city policies often favor both situations. What if zoning regulations and city policies required, or at least encouraged, "wild area" vegetation on a percentage of the back part of lots as they are developed or landscaped? Not weeds, but native trees, shrubs and grasses either left undisturbed where and when possible or re-established.... The lots in my neighborhood are much too large for actual needs. True, they provide distance and privacy but, at least for me, they are hard to maintain. In our neighborhood there must be almost an acre of open lawn with few trees scattered here and there. How nice it would be if that area could be developed with native trees,shrubs and wild prairie grasses that would attract a variety of wildlife (birds, butterflies, bunnies, etc.) Spring would bring the various shades of green from different vegetation; summer, the colors of flowers; fall, the gold and red of aspen, birch and sumac; and winter the evergreens. How much nicer, with less expense and work, to have something like this to enjoy,, rather than a few monotonous boulevard trees. Key Findings and Recommendations • Based on the responses provided by survey participants, the residents of Eagan consider its lakes and ponds to have fairly good water quality, and that having good water quality in those lakes and ponds is very important to them. Those living near a lake indicated the lake/pond was important in the enjoyment of their home. Over half of the respondents indicated an interest in learning what they can do help improve and protect Eagan's water resources. • The parks in Eagan appear to be well used, with over fifty percent of respondents indicating they visit those parks at least five times per year, making the parks a valuable asset to the city. 15 City of Eagan Environmental Quality Survey September 1991 • The residents surveyed indicated that the water related issues involving storm water drainage, shoreline preservation/restoration and controlling excessive algal growth in lakes are more important to them than providing additional swimming and fishing opportunities. ( Perhaps respondents feel that by dealing with the former will ultimately lead to better opportunities for latter.) • Many homeowners in Eagan fertilize their lawns, with the majority ( rig so two-three times a year. However, most have not had the nutrient content of the soil tested, indicating that some are possibly fertilizing beyond what the vegetation can use or the soil can hold. Excessive amounts of fertilizer are then susceptible to leaching, which can lead to increased nitrate and phosphorus levels in nearby lakes and ponds. A few respondents expressed concern over the excessive use of fertilizer they have seen in their neighborhoods. • An overwhelming majority (91 favor the planting of trees along streets in Eagan. A few expressed an eagerness for the planting to begin. The site of wooded areas appear to be important to some residents who expressed a concern over the destruction of woodlands by developers. Respondents also indicated that the major reasons why some homeowners fail to plant trees on their property are based on finances, either lack of available funds or the high cost of trees. • According to residents responding to the survey, the most helpful and relied on sources of information about Eagan's environmental programs other issues relating to urban forestry appear to be the local newspapers. Fifty percent of the respondents indicated an interest in receiving additional information about tree and lawn care and recycling efforts. • The city of Eagan has a great opportunity to further their environmental programming efforts. As the survey participants have indicated, the residents of Eagan appear willing to learn more about their role in protecting and improving the city's lakes and ponds. And judging from their written comments are concerned about maintaining the natural beauty of the area. 16