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02/19/2008 - City Council Regular MINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota February 19, 2008 A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor Maguire, Councilmembers Fields, Carlson, Tilley and Bakken. There were no visitors who wished to be heard. A regular meeting of the Eagan City Council was held on Tuesday, February 19, 2008 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Carlson, Fields, Bakken and Tilley. Also present were City Administrator Tom Hedges, Community Development Director Jon Hohenstein, City Planner Mike Ridley, Public Works Director Tom Colbert, City Attorney Mike Dougherty, and Administrative Secretary / Deputy Clerk Mira Pepper. AGENDA City Administrator Hedges noted that an update would be given regarding the transportation bill currently before the Legislature. He also noted that a closed session would be held following the regular meeting regarding negotiations for a future fire station site and labor contract negotiations. Councilmember Bakken moved, Councilmember Tilley seconded a motion to approve the agenda as amended. Aye:5 Nay:0 RECOGNITIONS AND PRESENTATIONS Mayor Maguire noted that Apple Valley City Councilmember Bob Erickson had passed away. He extended sympathy to Mr. Erickson's family and to the City of Apple Valley. CONSENT AGENDA Councilmember Bakken noted that he was listed in the February 4, 2008 Council minutes as being in attendance at the Listening Session, however he was out of town. City Administrator Hedges noted that item P is recommended to be continued. Councilmember Tilley moved, Councilmember Bakken seconded a motion to approve the Consent Agenda as amended. Aye: 5 Nay: 0 A. Minutes. It was recommended to approve the minutes of the February 4, 2008 regular City Council meeting, as amended. B. Personnel Items. 1. It was recommended to approve the reclassification of the Communications Coordinator from Exempt Level 9 to Exempt Level 10. C. Check Registers. It was recommended to ratify the check registers dated February 7 and February 14, 2008 as presented. D. Premises Permit. It was recommended to adopt a Resolution Approving a Premises Permit for the Eagan 08-05 Lions Club to conduct a charitable gambling operation at Starks Saloon, 3125 Dodd Road. E. Tree Maintenance Contractor License. It was recommended to approve a Tree Maintenance Contractor License for Dolphy's Tree Removal, LLP. F. Tree Maintenance Contractor License. It was recommended to approve a Tree Maintenance Contractor License for Valley Tree Service, Inc. G. Ordinance Amendment. It was recommended to authorize staff to draft an amendment to City Code, Chapter 10. 12, (Animals and Fowl) to include additional small animals. H. Parade Permit. It was recommended to approve a Parade Permit for the July 4"' Funfest Committee to hold a parade on July 4, 2008 and waive the $25 permit fee. L Shows License. It was recommended to approve a Shows License for the July 4"' Funfest Committee to hold a carnival, street dance, food booths, fireworks and events July 3-4, 2008 and waive the license fees. Eagan City Council Meeting Minutes February 19, 2008 Page 2 J. Concessions Operations. It was recommended to approve the selection of Vistar as the primary concessions food and supplies provider for concessions operations at Cascade Bay, Civic Arena, Eagan Community Center and Northview/Lexington-Diffley athletic facilities from March 1, 2008 through February 28, 2009 and direct staff to prepare the appropriate contract for the Mayor's and City Clerk's signature. K. Contract for Fireworks. It was recommended to approve the 2008 fireworks display contract with RES Specialty Pyrotechnics and authorize the Mayor and City Clerk to sign all appropriate documents. L. Contract for Consultant. It was recommended to authorize staff, subject to the approval of the City Attorney and the City Administrator, to draw up a contract for signature by the Mayor and City Clerk with Design Nine, a broadband consulting company to fulfill the terms of the broadband consultant RFP previously authorized by the City Council. M. Agreement for Copy Machines. It was recommended to approve an agreement with Ricoh Corporation to lease new copy machines for City Hall. N. Surplus Property. It was recommended to authorize disposal of surplus City property. 0. Easement Amendment Agreement. It was recommended to approve an Easement Amendment Agreement with Great River Energy in O'Leary Park and authorize the Mayor and City Clerk to execute all related documents. P. Easement Vacation. It was recommended to continue the vacation of public drainage and utility easements on Lot 1, Block 1, Oak Hills Church Addition. Q. Contract 06-01. It was recommended to approve a Cooperative Construction Agreement for Contract 06- 01, Trunk Highway 149 Reconstruction and authorize the Mayor and City Clerk to execute all related documents. R. Extension for Recording Final Plat. It was recommended to approve a 90-day extension of time to record the final plat for Eagan Youth Housing, located at 1997 and 1999 Gold Trail, in the NW 1/4 of Section 20. S. Appointment of Representative. It was recommended to appoint Dianne Miller, Assistant to the City Administrator, as the City of Eagan's representative on the HiPP Greening Initiative. T. Project 969. It was recommended to authorize the preparation of a feasibility report by SEH, Inc. for Project 969, Elrene Road (Intersection Reconfiguration and Upgrade). U. CDA Participation in Web Portal. It was recommended to authorize submission of a letter to Dakota County CDA supporting its financial support of the Twin Cities Regional Economic Development Web Portal project. V. Contract 08-06. It was recommended to approve the plans and specifications for Contract 08-06 (Northwood Parkway - 35 E Overpass) and authorize the advertisement for a bid opening to be held at 10:30 a.m. on Thursday, April 3, 2008. W. Project 768. It was recommended to approve a Construction and Easement Agreement for Project 768 (Northwood Parkway, Ring-Road Extension - Bridge and Street Improvements) with the owner of Parcel No. 10-22472-092-02 and authorize the Mayor and City Clerk to execute all related documents. PUBLIC HEARINGS PROJECT 963, NICOLS ROAD / NANCY CIRCLE STREET IMPROVEMENTS City Administrator Hedges introduced this item regarding Nicols Road / Nancy Circle street improvements. Assistant Engineer Gorder gave a staff report. Mayor Maguire opened the public hearing. There being no public comment, he closed the hearing and turned discussion back to the Council. Councilmember Tilley moved, Councilmember Bakken seconded a motion to approve Project 963, Nicols Road / Nancy Circle Street Improvements and authorize the preparation of detailed plans and specifications. Aye: 5 Nay: 0 PROJECT 964, YANKEE DOODLE ROAD STREET IMPROVEMENTS City Administrator Hedges noted that this item is to be continued indefinitely. Eagan City Council Meeting Minutes February 19, 2008 Page 3 Councilmember Fields moved, Councilmember Carlson seconded a motion to continue consideration of Project 964, Yankee Doodle Road Street Improvements indefinitely. Aye: 5 Nay: 0 PROJECT 965, ELRENE ROAD STREET IMPROVEMENTS City Administrator Hedges introduced this item regarding Elrene Road street improvements. Assistant City Engineer Gorder gave a staff report. Mayor Maguire opened the public hearing. Richard Carson asked when Elrene Road was last improved. Staff responded the last improvement was in 1991. There being no further public comment, he closed the hearing and turned discussion back to the Council. Councilmember Fields moved, Councilmember Bakken seconded a motion to approve Project 965, Elrene Road Street Improvements and authorize the preparation of detailed plans and specifications. Aye: 5 Nay: 0 PROJECT 966, FEDERAL DRIVE STREET IMPROVEMENTS City Administrator Hedges introduced this item regarding Federal Drive street improvements. Assistant City Engineer Gorder gave a staff report. Mayor Maguire opened the public hearing. There being no public comment, he closed the hearing and turned discussion back to the Council. Councilmember Tilley moved, Councilmember Fields seconded a motion to approve Project 966, Federal Drive street improvements and authorize the preparation of detailed plans and specifications. Aye: 5 Nay: 0 PROJECT 968, LEXINGTON POINTE PARKWAY / DANIEL DRIVE STREET IMPROVEMENTS City Administrator Hedges introduced this item regarding Lexington Pointe Parkway and Daniel Drive street improvements. Assistant City Engineer Gorder gave a staff report. City Administrator Hedges noted that a petition had been received from 15 property owners requesting that Daniel Drive be narrowed and a sidewalk installed along the Daniel Drive-as part of the improvement project, similar to the recent construction modification of Denmark Avenue north of Wescott Road. Mayor Maguire opened the public hearing. Three residents expressed their concerns regarding pedestrian safety, additional traffic on Daniel Drive, and the speed of current traffic. There being no further public comment, Mayor Maguire closed the public hearing and turned discussion back to the Council and staff. Staff addressed the questions raised by the residents. Councilmembers held a discussion regarding potential sidewalks within the existing right of way vs. eliminating a parking lane through reconstruction and various speed controls for Daniel Drive. Staff was directed to explore additional traffic calming technologies and report findings back to the Council. It was the consensus of the Council to proceed with the improvement project as presented-rather than delay it until the study has been completed. Eagan City Council Meeting Minutes February 19, 2008 Page 4 Councilmember Bakken moved, Councilmember Fields seconded a motion to approve Project 968, Lexington Pointe Parkway / Daniel Drive street improvements as presented and authorize the preparation of detailed plans and specifications. Aye: 5 Nay: 0 Councilmember Carlson moved, Councilmember Fields seconded a motion to direct staff to conduct a study of traffic safety mitigations. Aye 5 Nay: 0 WATERS ANNEX EASEMENT VACATION City Administrator Hedges introduced this item regarding vacation of the public drainage and utility easements within the Waters Annex (Lot 1, Block 1 and Outlots A, B & Q. Public Works Director Colbert gave a staff report. Mayor Maguire opened the public hearing. There being no public comment, he turned discussion back to the Council. Councilmember Carlson moved, Councilmember Fields seconded a motion to close the public hearing and continue consideration of the public drainage and utility easements vacation within the Waters Annex (Lot 1, Block 1 and Outlots A, B, & C) to be concurrent with future consideration of the Waters Annex Second Addition. Aye: 5 Nay: 0 OLD BUSINESS COMPREHENSIVE GUIDE PLAN AMENDMENT - PASTER ENTERPRISES, INC. City Administrator Hedges noted that Paster Enterprises, Inc. had submitted a letter stating withdrawal of their Comprehensive Guide Plan amendment application. Reed Hanson, representing the Perron family discussed the withdrawal of the proposal. Councilmember Carlson moved, Councilmember Tilley seconded a motion to accept withdrawal of the application for a Comprehensive Guide Plan Amendment upon approximately 24 acres located north of Yankee Doodle Road and west of Central Parkway in the SE 1/4 of Section 9. Aye: 5 Nay: 0 NEW BUSINESS There were no new business items. LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE City Administrator Hedges provided an update on the transportation bill now before the legislature. Councilmember Bakken moved, Councilmember Tilley seconded a motion to reaffirm a resolution adopted in 2007 08-06 regarding the transportation bill. Aye: 3 Nay: 0 Carlson and Fields abstained. ADMINISTRATIVE AGENDA 1. March and April Workshop/Retreat Dates: Councilmember Fields moved, Councilmember Tilley seconded a motion to schedule a City Council retreat for March 4, 2008 at 5:30 p.m. Aye: 5 Nay: 0 It was agreed that advisory commission interviews will be held on April 8, 2008 during a regularly scheduled special City Council meeting. VISITORS TO BE HEARD Eagan City Council Meeting Minutes February 19, 2008 Page 5 There were no visitors who wished to be heard. Councilmember Bakken moved, Councilmember Tilley seconded a motion to adjourn the regular meeting at 8:40 p.m. Administrative Secretary / Deputy City Clerk Date If you need these minutes in an alternative form such as large print, Braille, audio tape, etc., please contact the City of Eagan, 3830 Pilot Knob Road, Eagan, MN 55122, (651) 675-5000, (TDD phone: (651) 454-8535). 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