04/11/2000 - City Council Special
AGENDA
SPECIAL CITY COUNCIL MEETING
Tuesday
April 11, 2000
5:00 P.M.
1. ROLL CALL & AGENDA ADOPTION
II. VISITORS TO BE HEARD
III. TEEN TASK FORCE RE: TOBACCO USE
IV. VILLAGE PLAZA (CEDARVALE/TH 13) REDEVELOPMENT
V. DISCUSSION W/COMMUNITY TASK FORCE RE:
COMMUNITY FACILITY TASK FORCE REPORT
VI. COUNCIL MEETING PROCEDURES
VII. KOLLOFSKI ADDITION PROPERTY DISPOSAL
VIII. OTHER BUSINESS
IX. ADJOURNMENT
Xo/
MEMO
city of eagan
TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: APRIL 7, 2000
SUBJECT: SPECIAL CITY COUNCIL MEETING/APRIL 11, 2000
A Special City Council meeting is scheduled for Tuesday, April 11 and the items to be considered are
as follows:
1.) Teen Task Force Re: Tobacco Use
2.) Village Plaza Redevelopment
3.) Discussion with Community Task Force Re: the Task Force Report
4.) Council Meeting Procedures
5.) Kollofski Addition Property Disposal
All these items were directed by the City Council at a previous City Council meeting.
TEEN TASK FORCE RE: TOBACCO USE
Eagan youth representatives Karen Luchka and Brandon Nguyen appeared before the City Council on
March 21, 2000 to discuss issues related to teen smoking, teen gathering spaces, and other issues
important to the healthy development of youth in the community. The City Council requested that Ms.
Luchka and Mr. Nguyen return with a proposal for a Teen Task Force and anti-smoking initiatives to
be considered. They will be present at the special meeting of the City Council to discuss their proposal.
There are a number of youth initiatives in which the City participates. In addition to the numerous
Parks & Recreation programs, staff is also active in the District 197 Pulse Project, Eagan Healthy
Community Initiative, LMC Communities of Promise, and the countywide Youth Summit.
Administrative Intern Ben Kristensen has-been contacting cities in the metro area to inquire about their
Youth Task Forces, Advisory Councils, or other collaborative efforts. Also, City Administrator
Hedges and Intern to the Administrator Kristensen attended the Dakota County Mayors/Manager
breakfast on Friday, April 7, 2000. Donna Thompson from Dakota County Health Department
addressed the meeting regarding tobacco use and prevention. Ms. Thompson provided an example of
a Tobacco Compliance Form, attached on pages through and strategies for Dakota
County Community-Based Tobacco Use Prevention Proposal, included on pages 7 through
These examples may be useful to the Teen Task Force on tobacco use.
ACTION TO BE CONSIDERED:
To provide recognition and direction to the Teen Task Force regarding tobacco use.
VILLAGE PLAZA REDEVELOPMENT
The City Council met on March 6, 2000, to begin discussing the possibility of redevelopment for
the Cedar Avenue and Highway 13 study area, using the "Village Plaza" concept recommended
by the Cedar/13 Task Force as a basis for discussion. It was the consensus of the City Council to
schedule the Village Plaza for another special meeting to continue discussion.
Staff would like to cover three specific items that are important for the City Council when making
the determination to establishing a redevelopment district:
1. Continued discussion of land use issues
2. Design standards
3. Next steps and timelines
The City's planning consultant, Greg Ingraham, has been reviewing different approaches to
zoning a redevelopment plan. Mr. Ingraham will be present to discuss the necessary Special Area
Comprehensive Guide Plan amendments that must be made, as well as the zoning classifications
and options that the City Council may consider. A key.factor when making zoning policy will be
based on the City's wishes to control to any extent the type of development that occurs. Mr.
Ingraham has provided an outline of his discussion. It is attached on pages through I D.
Design standards may need to be established as part of a special zoning district. Senior Planner
Ridley has been reviewing design standards that other communities have required in their
redevelopment plans. He will share the information he has gathered to date and discuss the
varying impacts that standards have on a redevelopment.
Assistant City Administrator Verbrugge will then discuss timelines for the next steps in the
process. Project management for a redevelopment of this size will be extremely complicated.
Maintaining timely control of the many steps to move forward is vital to the success of any plan.
For that reason, staff has considered the possibility of contracting with a firm to provide project
management and financial services.
Ehlers and Associates met with staff reckntly to discuss their knowledge and extensive experience
in redevelopment. Staff has invited Ehlers representatives to observe the special meeting to get a
better understanding of the specific issues in the Cedarvale area. Staff would like to recommend
bringing Ehlers on as the city's advisor and will include it on a future regular City Council agenda
for consideration.
Following the conclusion of the presentations from staff, there will be an opportunity for residents
and business owners/operators in the Cedarvale area to address the City Council. Attached on
page a is the notification that was sent to properties in and adjacent to the study area. The
meeting was also publicized on the City website and local cable access. Upon the
recommendation of the Economic Development Commission, Cedarvale Mall management was
contacted and asked to notify all tenants of the meeting.
a
DISCUSSION WITH COMMUNITY TASK FORCE RE: COMMUNITY FACILITY TASK
FORCE REPORT
At the regular City Council meeting on April 4, it was agreed that time would be scheduled at the
Special City Council meeting on April 11 to ask questions of Community Task Force members
regarding the Task Force Report that was presented at the April 4 City Council meeting by the Chair
Clyde Thurston.
There are no additional handouts for this item, however, if any member of the City Council would like
an additional copy of the Task Force Report or information that was included in the April 4 City
Council packet, please contact the City Administrator's office.
ACTION TO BE CONSIDERED:
To have a Q & A with members of the Task Force as to their process and the final Task Force Report.
COUNCIL MEETING PROCEDURES
At the February 15, 2000 special City Council meeting, discussion occurred regardin City
Council meeting procedures and public participation guidelines. Enclosed on pages
through is a copy of the minutes from that meeting. It was decided that further discussion
on this matter would be scheduled for a workshop following Councilmember Bakken's return
from military duty. Subsequently, a motion was made at the meeting to reschedule the workshop
item on procedures, and particularly the Consent Agenda, to the next workshop where all City
Councilmembers would be present and to seriously consider following the City of Burnsville's
procedure for the Consent Agenda.
A copy of the information distributed with the February 15 Council packet is enclosed on pages
through 0 pertaining to Consent Agenda procedures followed by other cities.
Additionally, a memo summarizing discussion that occurred during the February (15 special City
T ouncil meeting and February 28 Eagan OPEN meeting is enclosed on pages-1-1 through
Also enclosed on page is a chronological listing of actions taken by the Council throughout
1999 related to meeting procedures.
At the April 4, 2000 City Council meeting, action was taken to schedule discussion on meeting
procedures for the April 11 special City Council meeting. In addition, a motion was made to
provide packet information at the Wescott Library. Beginning this week, a complete copy of all
special and regular City Council packets will be made available at the library on Saturday.
ACTION TO BE CONSIDERED:
To provide further clarification or direction regarding City Council meeting procedures.
3
KOLLOFSKI ADDITION AND HIGHWAY 55/149 T.LF. DISTRICT
At the April 4 special City Council meeting, staff was asked to review the financial and policy
issues related to the Highway 55/149 Tax Increment Financing (TIF) district and provide options
to the City Council for proceeding. Attached on pages 4) Q through are the minutes
from the April 4 Special City Council meeting.
Due to the four-year statutory time limit for redevelopment TIF districts, effective late-June 2000,
any parcel in the district that has not had physical improvements begun will be frozen from the
district. The parcels that were specifically discussed in relation to this time limit were the Imre-
owned parcels on both the west and east sides of the tip of the pond where Wispark is developing
Grand Oaks Business Park. Wispark and the Imre family have been in negotiations regarding the
development of those parcels, as requested by the City, for over a year.
The issues that staff are considering focus not on just those parcels, but the entire district. To
date, there have been expenditures for acquisition, relocation, demolition and infrastructure
improvements. Only recently has any increment been collected. To get a fresh look at the cash
flow potential within the district, staff asked Sid Inman of Ehlers and Associates to review the
project budget, valuations, and future earnings. Mr. Inman will be available at the special meeting
to discuss the options available to the City Council.
OTHER BUSINESS
There are no additional business items scheduled for April 11.
/S/ Thomas L. Hedges
City Administrator
For Office Use Only
Compliance Check ID # Business ID # Pre-Ordinance 0 Post-Ordinance 0
Case # Tobacco Compliance Check: Purchase Form
Community
Business Name
Number Street
Address
City State Zip
Business type 0 Convenience 0 Convenience/Gas 0 Gas 0 Drug store/Pharmacy 0 Tobacco/Smoke Shop
O Supermarket/Grocery 0 General Merchant 0 Liquor 0 Bar/Restaurant 0 Other (private club, bowling, etc.)
Date [:1=11:1001:10 Time am/pm
in m/ d d/ y y y y
Was purchase attempted? If NO, check reason:
OYes 0 No 0 Does not sell tobacco 0 Unsatisfactory/unsafe conditions
O Out of business 0 Other
O After business hours 0 Not applicable
Buyer [:17F] Age Sex Adult Officer
Use 3 initials 015 0 Female Use 3 initals Use 3 initials
016 O Male
017 Did adult or officer view transaction?
O Yes O No
Was sale made? Was age asked? Was ID requested? Was ID shown?
OYes 0 No OYes 0 No OYes 0 No OYes 0 No
Type of purchase Type of tobacco product Amount Spent
0 Self service 0 Cigarettes
0 Clerk assisted - 0 Smokeless
0 Vending machine-Unlocked 0 Cigars
0 Vending machine-Locked 0 Other (cigarette papers, lighter, etc.)
Clerk Information: 0 Female 0 Male Approximate Age 0 Under 18 years Actual Age
0 18 and over if known
PENALTIES: Clerk: Civil Penalty $0000 Criminal Penalty
Licensee: Civil Penalty Suspension 0 10 days or less O 11 to 31 days
O 32 days to 1 year O Over 1 year
For Office Use Only
Form effective 9/23/98
Instructions DRAFT
This section will be completed by either the police department or the county where data will be -collected and analyzed
Compliance Check ID#: Number assigned by each geographical area, which is:collectingdata.._:
Type of Check Fill in circle for group performing the check..
Pre/Post Ordinance: Fill in circle for whether check was done before or after the ordinance aspassed
X 7-'
Business ID#: Number assigned to each business (tn mosrpIaees-,}~n11 tncT~ude;thktwo djgncotm g code}
Case Place for a local area/police department to assign a number for their specific purpose
Community: Location of geographical area in which business resides
Retailer information: Either fill in or check for accuracy if information is pre-printed
Business type: Indicate only one choice for type of outlet selling tobacco. Other may include bowling alley,
hotel/motel, bait/tackle shop, private club, country club, casino.
Date of check: Enter month, day, and year (in four digits)
Time of check: Use military time if possible; if not circle am or pm
Was purchase attempted? Yes indicates a minor tried to purchase; No indicates there was no attempt; then
select one reason for why there was no attempt. If Yes is selected, the computer version will automatically select the "reason.
no purchase was attempted" as "not applicable."
Buyer: Enter three initials; Fill in circle for age and sex of minor attempting purchase.
Adult (Include if another person other than officer accompanies minor): Enter three initials
Officer: Enter three initials
Did the adult or officer view transaction? Answer yes if either person actually saw the attempt either through the
window or in the store
Was sale made? Fill in Yes if a product was purchased. Fill in No if sale was denied.
Was age asked? Indicate whether or not the clerk asked for the minor's age
Was ID requested? Indicate whether or not the clerk requested ID from the minor
Was ID shown? Indicate whether or not the minor actually showed the ID to the clerk
Type of purchase: Fill in the circle for the one way the product was purchased (Self service means item could be picked up directly
by the minor; clerk assisted means the clerk had to help; vending machine purchases should indicate whether machine was locked or
unlocked.)
Type of tobacco product: Indicate only one type of product purchased
Amount spent: Complete actual amount spent to purchase product
Clerk gender: Fill in appropriate circle
Clerk age: Estimate whether clerk is under 18 years or is 18 and over. If actual age is known from citation, fill it in
Penalty Information: This will not be completed until later when the information becomes available by staff in either the police
department or the county where data will be collected and analysed Enter the amount of the civil penalty and the amount of the
criminal penalty for the clerk. Enter the amount of the civil penalty and any suspension for the licensee. A license that is revoked for
a period of time should be considered a suspension. Indicate the period of time.
lQ
Priority Strategies
for
Dakota County Community-Based Tobacco Use Prevention Proposal
(developed by Tobacco Action Team on April 3, 2000)
Youth Access
1. Mobilize the community to support enforcement of existing city/county ordinances
that address youth access to tobacco products. Promisino*
• Public awareness
• Community education
• Coalition/community capacity building
• Youth leadership/involvement
2. Educate merchants and the community about youth access and use of tobacco
products in order to change community norms. Promising*
• Public awareness
• Merchant/community education
• Coalition/community capacity building
• Youth leadership/involvement
3. Assess the effectiveness of existing city/county ordinances and recommend
modifications that may strengthen its effectiveness. Promising*
• Community education (e.g. compliance checks)
• Law enforcement training
• Data collection/analysis
• Policy option(s) analysis
Environmental Tobacco Smoke (ETS)
4. Educate the community about how to reduce exposure to secondhand tobacco
smoke. Promisina*
• Public awareness, lucking with statewide media efforts
• Community education -
• Policies and practices (e.g. workplaces, schools, homes, other public
places/gatherings)
• Youth leadership/involvement
(over)
SL:N:g:\dept\health\rnisc\priority strategies.doc /`J
Support smoke-free policies in places such as workplaces, schools, restaurants,
licensed and other childcare settings, hospitals, and other places where people gather.
Evidence Based**
• Data collection/analysis
• Education/training
• Technical assistance
• Youth leadership/involvement
Economic Disincentives
A Educate the community about the effectiveness of Increasing the price of tobacco
products to reduce youth and adult use of tobacco products. Evidence-Based'*
• Public awareness, linking with statewide efforts
• Community education
• Youth leadership/involvement .
Comprehensive School-Based Prevention Programs
,6. Implement the federal Centers for Disease Control (CDC) Guidelines for School Health
Programs to Prevent Tobacco Use and Addiction, including tobacco-free policies,
evidence-based curricula/instruction, teacher training, parental/family involvement'
(incremental, longer-term). Evidence-Based"
a. Review and enforce school policies to restrict tobacco use.
• Countywide training for all districts
• Technical assistance
• Program funding
• Youth leadership/involvement
b. Assess the use of existing evidence-based curricula, determine gaps, and identify ways
to enhance the curricula to increase effectiveness in preventing tobacco use.
• Countywide training for all districts
• Technical assistance
• Program funding
• Youth leadership/involvement
Engage parent, family, and community members in policy and practice changes at
home, school, and community levels. Promising
• Public awareness
• Community education
• Coalition/community capacity building
• Youth leadership/involvement
Promising - strategies that work based on solid principles, but lack scientific evidence, evaluation, or documentation.
Evidence-Based - strategies that are of proven effectiveness based on use of scientific research methods and documentation.
Cedar/13 Redevelopment Area
.Implementation and Policy Outline
Background
The City of Eagan prepared a redevelopment concept plan for the Cedar/13 area (Village Plaza Plan) and
needs to put policies and implementation measures in place to achieve this plan. The proposed
implementation methods are a Comprehensive Plan amendment and zoning code changes. Much of the
redevelopment plan focuses on the southeast (Cedarvale and Silver Bell) quadrant and the commercial
portion of the northeast quadrant of the study area. The Comp Plan amendment and zoning code
amendments should also focus on these areas.
Comprehensive Plan
The current Comp Plan has multiple land use designations for the Cedar/13 area. The recent (1999) Draft
Comp Plan update designates the Cedar/13 area as a "Special Area". The special area land use designation
is designed to allow unique and more detailed sub-area plans for specific areas. The special area
designation was applied to the Cedarvale area with the intention of incorporating the results of recently
completed Cedar/13 (Village Plaza) study in the Special Area Plan.
The Cedarvale Comp Plan amendment should act as the general guide to land use, transportation and
investment decisions in the area. The plan amendment should be specific enough to guide zoning
amendments and establish the policy direction of public and private actions in the area. A proposed
outline for the Cedarvale Special Area Comp Plan amendment is listed below.
1. Introduction
2. Area map and description and land use and transportation history
3. Area planning process summary
4. Redevelopment area vision
5. Guiding principals/policies
6. Sub-area land use plan
7. Reference to the Village Plaza Redevelopment study
Zoning Ordinance Amendment
The zoning code is a detailed legal tool that regulates land use, site planning and architecture. It is
designed to implement the policy direction contained in the Comp Plan.
A new zoning district classification or classifications are needed to allow the desired mixed use character of
the Cedarvale area plan and to ensure the desired architectural and site design goals for the redevelopment
area. The current zoning districts do not contain the flexibility to allow a mixed-use development and do
not contain architectural and site design performance standards.
Three approaches to zoning -
1. A Planned Development overlay, which adopts the Village Plaza Concept as the preliminary
development plan.
2. A new zoning district which references the Sub-area plan and contains specific criteria for each area.
3. Four to five new zoning districts (Village Community, Village Retail, Village Office/Hotel and Village
Residential)
The new zoning district can be specific to the Cedarvale area. A draft outline for a new overall Village
Plaza zoning district is listed below.
1. District name and map abbreviation - i.e. VP - Village Plaza District
2. Purpose/lntent - Description ofmixed use, signature/landmark and redevelopment intent. Reference
Special Area and sub area plan.
3. Scope - Geographic description of area
4. Permitted uses - Derived from the redevelopment plan
S. Accessory and provisional uses - Derived from the redevelopment plan
6. Conditional uses - Derived from the redevelopment plan
7. Density limitations - Varied and tied to the sub-area plan or
8. Dimensional requirements
Lot size, setbacks, height, etc.
Minimum building area
Height
9. Special Provisions -
Final Site Plan and Building Plan review process
Bonus and incentive provisions
Combination of uses
10. Performance Standards -
Site Plan
Open space, greenways, and trails
Pedestrian connections and orientation
Transit orientation
Architectural
Exterior building materials
Ground level space
Footprint modulation
11. Parking
12. Signage
13. Existing and interim uses
Nonconformity and noncompliance. Existing nonconforming uses can remain and be
maintained, but not expanded if that expansion/change increases the degree of
noncompliance.
1D
city of eagan
PATRICIA E. AWADA
Mayor
PAUL BAKKEN
BEA BLOMQUIST
March 30, 2000 PEGGY A. CARLSON
SANDRA A. MASIN
Council Members
Dear Cedar/13 Study Area Interested Individual: THOMAS HEDGES
City Administrator
E. J. VAN OVERBEKE
City Clerk
The Eagan City Council will hold a special meeting on Tuesday, April 11, at 5:00 p.m. in
the City Council Chambers of Eagan City Hall, 3830 Pilot Knob Road. The purpose of
the meeting is to continue discussions related to the Cedar Avenue and Highway 13
Redevelopment Study concept proposal, also known as the "Village Plaza" concept.
This agenda Item will be scheduled to begin at 5:30 p.m.
The City Council last met to discuss this issue on Monday, March 6. At that meeting, the
city attorney discussed land use issues for rezoning and Comprehensive Guide Plan
amendments. The City's planning consultant discussed important factors for the City
Council to consider when embarking on a redevelopment project, and the City's financial
consultant gave a brief presentation on the financial feasibility of the project.
Another issue that received quite a bit of discussion was the need to realign the Highway
13, Silver Bell Road and Beau d' Rue Drive intersection near McDonald's.
At the special meeting on April 11, the following items be discussed:
Further discussion of planning and zoning issues necessary for redevelopment to
proceed.
Discussion of design standards that might be applied in a special zoning district to
achieve a quality product.
Detail of next steps and timelines associated with those activities.
Again, this meeting is open to the public and you are encouraged to attend. There will
be an opportunity for the public to address the City Council at the end of the meeting.
The meeting will also be televised live on local cable access channel 16, and a
rebroadcast schedule will be available after that. As always, your comments are
appreciated. .
Please feel free to call me at 651-681-4603 with any questions, or e-mail me at
iverbruaae0citvofeaaan.com.
Sincerely,
Jamie Verbrugge
Assistant City Administrator
Copy: Mayor and City Council
Cedar/13 Redevelopment Task Force
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MINUTES OF A
SPECIAL MEETING OF THE EAGAN CITY COUNCIL
EAGAN, MINNESOTA
February 15, 2000
A special meeting of the Eagan City Council was held on Tuesday, February 15, 2000, at
5:00 p.m. at the Eagan Municipal Center. Present were Mayor Awada and Councilmembers
Blomquist, Carlson and Masi. Councilmember Bakken was absent on military leave. Also
present were City Administrator Hedges, City Attorney Sheldon, Director of Finance
VanOverbeke, Captain Swanson, Communications Coordinator Foote, and Assistant City
Administrator Duffy.
AGENDA
Councilmember Masin asked to add the items on her memo of February 14, 2000 to the
agenda. Councilmember Blomquist moved, Councilmember Masin seconded a motion to
approve the agenda as amended. Aye: 4, Nay: 0
VISITORS TO BE HEARD
Mayor Awada asked if any member of the audience wished to address the Council. No
one did.
REVIEW EAGAN CITY COUNCIL MEETING PROCEDURES AND PUBLIC
PARTICIPATION GUIDELINES
Point number one on Councilmember Masin's memo involved watching a tape of a City
of Burnsville City Council meeting and was scheduled later in the meeting.
Mayor Awada read Councilmember Masin's point number two from her memo, as
follows, "If the Council is going to use Robert's Rules of Order, all Counc ilmembers should have
copies of specific book, documents, and references that are being used so we can all be on the
same page. The resources should also be made available to the public." Councilmember Masin
suggested that everyone have the same edition of Robert's Rules of Order as well as the other
references. City Attorney Sheldon explained that Robert's Rules of Order had been around since
the 1860s and that he did not think there was much difference between the editions. City
Administrator Hedges stated that the City Code established the use of Robert's Rules and that,
about fourteen months ago, the Council adopted the ninth edition. He stated that he had also
given copies of Chapter Six( Elected officials and council structure and role) of the League of
Minnesota Cities' "Handbook for Minnesota Cities" to all members of the City Council. City
Administrator Hedges said that the City had purchased three copies of Robert's Rules of Order
and also a "Cliff Notes" version. He offered to get more copies for the Council. He stated that
the City uses the League Handbook as a reference because the City of Eagan is a statutory city
established by the Legislature.
Councilmember Masin asked if these resources were available to the public. City
Administrator Hedges said they certainly could be made available. Councilmember Masin
requested that both be made available and suggested having copies in the lobby. City
Administrator Hedges said there was no problem doing that and that the City could also have
copies available in the Council Chambers.
A
Special City Council Meeting Minutes
February 15, 2000
Page 2
Councilmember Masin asked City Attorney Sheldon what he used as references. City
Attorney Sheldon replied that he used a variety of resources. Councilmember Masin stated that
anything being used as a reference should be available. Councilmember Carlson said that she
would like a copy of Councilmember Blomquist's Robert's Rules of Order flip cards.
Councilmember Blomquist stated she would see if she could make some. City Administrator
Hedges asked if Councilmembers would like a copy of the larger or smaller book.
Councilmember Blomquist said she would like a copy of the smaller book.
Mayor Awada read Councilmember Masin's point number three from her memo, as
follows, "Discussion point- The Council should see copies of the Council Agendas prior to public
distribution. The Council should know what is on the Agenda before having to field questions
on the Agenda. Secondly, the Councilmembers would have an opportunity to make corrections
and additions in a more timely manner." Councilmember Masin stated that it seemed members
in the community actually got to see City agendas before she did. She said she would like the
City Council to at least see the agenda before the agenda was finalized and have a chance to
make some comments and know what was on it before they received any questions about it.
Councilmember Carlson asked who was seeing it before the Council. City Administrator Hedges
explained that, on the Tuesday preceding a regular City Council meeting, a staff agenda review
meeting is held. He explained that some items for the agenda are already known because they
have been scheduled at previous City Council meetings. Other items are forwarded from the
various departments to the Administrative Secretary who prepares the first draft of the agenda.
He explained that, at the agenda review meeting, items are discussed in order with each staff
member giving the background on items from their departments. Sometimes staff finds items
that are not yet ready to be on the agenda and removes them. Also, some new items are added at
this time. After the review, the Administrative Secretary prepares the final agenda and faxes it to
the newspapers on Wednesday. Therefore, he stated, reporters could have access to the agendas
before the Council received their packets on Friday. Also, the agenda is posted on the City's web
page. He stated that the City Council did see the agenda support information first.
Councilmember Masin asked if staff could fax the agenda to the Mayor and Council on
Tuesday before it was faxed to the newspapers. Mayor Awada asked Councilmember Masin if
she wanted to see the agenda before it was public in order to change the agenda or just wanted a
copy of the final agenda. Councilmember Masin replied that it worked both ways. She said, fast,
it was the Council's agenda and that Councilmembers should see the agenda first. She said,
secondly, in case they want something added or catch something or have questions, there would
be time to change it before it was published. Mayor Awada stated that she would love to have
the agenda early but not in order to change it. She said the Mayor or any two Councilmembers
could presently add anything they wanted to the agenda before it was published.
Councilmember Blomquist stated that the agenda is sometimes changed after the agenda is
published. Mayor Awada stated this was done before the Administrative Agenda came out.
Councilmember Blomquist said that sometimes items have been added at the actual meetings.
City Administrator Hedges said that sometimes an item comes up that staff knows is non-
controversial and they might add it, but that this is rare and staff needs to use good judgment.
Mayor Awada stated that she did not want the Councilmembers editing staff's agenda.
Councilmember Masin stated that it is the Council's agenda and that the Council should be in
control of the agenda and see it before anyone else. Mayor Awada said she believed the Council
should see the agenda in advance but that she was concerned about the City Council editing the
13
Special City Council Meeting Minutes
February 15, 2000
Page 3
agenda. Councilmember Carlson stated that she did not see how the Council could because most
of the items are public procedure. She suggested that the Council may have to agree not to edit
the agenda, but there may be a time when it was necessary, but that would be rare. City
Administrator Hedges said that if a Councilmember had an item that they thought should go on
the agenda, they could call the Monday prior to the agenda review meeting on Tuesday. He
stated that staff would be happy to fax the agenda to the Council on Wednesday.
Councilmember Masin said that the Council already had a procedure where two
members could add an item to the agenda, so they were not really changing the rules. She said
that sometimes seeing the agenda triggers memories. She said if they saw the agenda before it
was published, there would be a chance to add items for public distribution. Councilmember
Blomquist said she knew they could all add items and how to do it. She stated she was more
concerned about how the agenda was handled once it was put together. She said she had asked
Administrative Secretary Karels to pull some old agendas. She stated that the Consent Agenda
was not added to the regular agenda until 1980. She added that the agendas had not changed,
but that the procedure had changed regarding how meetings were handled under Robert's Rules
of Order. She said the Consent Agenda was not part of Robert's Rules but of other rules and that
how the Consent Agenda is used was more discretionary.
Mayor Awada requested that Councilmembers stick to the current point and that
discussion of the Consent Agenda itself would follow. Councilmember Carlson stated that even
if the agenda was sent to the papers on Wednesday, it was not published until Saturday. City
Administrator Hedges said that once the agenda was sent to the press, put on the Web page and
posted, the Council could receive a call. Therefore, he added, City Councilmember Masin was
suggesting that staff fax the agenda to the Council on Wednesday so the Council would know
what was on the agenda and that staff could do that. Mayor Awada said it would be great to get
it faxed to them but not in order to edit staff's agenda. Councilmember Masin said she was not
suggesting changing the rules. She said that if Council had the agenda early, they would know
what was on it and would be able to change it before publication so it could be more accurate.
Mayor Awada stated that the Council was in agreement that the agenda would be faxed to them
before it was faxed to the papers. Councilmember Carlson requested that a time line as to where
a development was in the legal time limit be added to the packet information.
Mayor Awada read Councilmember Masin's fourth point from her memo, as follows:
"Discussion point - Official Parliamentarian The effectiveness of our current process needs to be
evaluated." Councilmember Masin said that during the past year, she had asked questions of the
current Official Parliamentarian but had not gotten definitive answers. She said what the Eagan
Council is doing with the Consent Agenda is not standard practice and that some of the City
Councilmembers were not aware of that at the last meeting. She suggested that the Council
appoint another parliamentarian or get people to volunteer to help the Council. Mayor Awada
asked Councilmember Masin what exactly she meant. Councilmember Masin replied that the
City Council had had a number of controversial meetings over the Consent Agenda. She said she
remembered one meeting where members argued for twenty minutes over the Consent Agenda;
and, at that time, neither the presiding officer of the meeting was aware and it was not brought to
the Council's attention that what the Council was doing with the Consent Agenda was not
standard practice. She said other people went to other meetings and knew what was standard
practice and that for them to come to Eagan's meetings and see the Council displaying unusual
/4
Special City Council Meeting Minutes
February 15, 2000
Page 4
behavior because they were dealing with unusual rules was embarrassing. She said it should not
have been done more than once.
Mayor Awada said that the information packet for this meeting regarding the Consent
Agenda indicated that cities handle the Consent Agenda in many different ways.
Councilmember Masin replied that the City Council had not been aware that they were doing
something unusual. She said people who come to Eagan 's meetings have certain expectations of
Robert's Rules and that Robert's Rules were supposed to make meetings run smoothly. She
added that the Eagan Council meetings had not flowed smoothly. Councilmember Blomquist
said that, if Councilmember Masin was saying that the Council was not doing things according to
Robert's Rules of Order, a Consent Agenda was not part of Robert's Rules. She stated that the
Council should decide how they wanted to handle the Consent Agenda and then follow that
procedure. Mayor Awada stated that Robert's Rules were applied to a particular agenda format
but did not prescribe an agenda. Councilmember Carlson asked what the Official
Parliamentarian is doing at each meeting and what he should be doing. City Attorney Sheldon
answered that he was designated Official Parliamentarian. He added that there are certain things
that the Official Parliamentarian was supposed to do and certain things a presiding officer was
supposed to do. He said the presiding officer makes an official decision and then may ask the
parliamentarian's opinion on it or the parliamentarian may alert the Council if he believes they
are doing something seriously wrong. Mayor Awada asked what state law said the official role
of the mayor was. City Attorney Sheldon stated that state law mandates that the mayor presides
at Council meetings and that the City Council has the right to regulate its procedures. He added
that there are specific requirements for certain procedures such as public hearings, notices, and
votes required for various kinds of actions that the City Council takes; however, other than those
items, there are not mandated requirements. Mayor Awada said that, according to the League of
Minnesota Cities Handbook, the Mayor is the presiding officer and the role of the
parliamentarian is to advise the presiding officer. She said that the Mayor can make a call on a
procedure. She added that it takes a majority vote to overturn that call.
Councilmember Masin said she was looking for meetings to flow more smoothly and
that they were not. She stated that the Council needed help to get the meetings on track. She
added that the Council needed to get someone at the meetings who could help the Council.
Councilmember Carlson told Councilmember Masin that it seemed to her that Councilmember
Masin meant that she was looking for meetings to run more smoothly rather than meaning the
parliamentarian was not doing his job. City Councilmember Carlson asked City Councilmember
Masin what the parliamentarian could do differently and what she thought the Council should
do to solve any stalemate. Councilmember Carlson suggested possibly taking a recess. City
Councilmember Masin replied that taking a recess was a good idea, but that the Council needed
someone to provide accurate information and that the Council had not had that. Councilmember
Carlson asked Councilmember Masin when the Council had received wrong information during
a meeting from the parliamentarian. Mayor Awada added or when the Council had received a
poor call on Robert's Rules of Order. Coundlmember Carlson told Mayor Awada that she
though what Councilmember Masin was saying was that the parliamentarian was not giving the
right advice on procedure and that she was asking Councilmember Masin when that had
happened. Councilmember Masin said that, in the meetings when the Council was working with
the facilitator, they received some critiquing of Council meetings and some suggestions on how
to improve. She stated the Council no longer does that and that could be part of the problem.
JS
Special City Council Meeting Minutes
February 15, 2000
Page 5
She added that people who came to the Council meetings were appalled by the Council's
conduct. Councilmember Carlson stated that the role of the parliamentarian was to give advice
about procedure. She repeated her question to Councilmember Masin as to when the Council
had received bad advice from the parliamentarian. Councilmember Carlson suggested that if
something did not seem right, the Council could possibly call a recess. She added that it was not
the role of the parliamentarian to make all the dynamics of the meetings work Mayor Awada
stated that Councilmember Carlson was right and that Councilmember Masin had not answered
the question as to when the Council had received wrong advice from the parliamentarian.
Councilmember Masin said that maybe it was a lack of advice from the parliamentarian. Mayor
Awada stated that conduct and following the rules were two different things. Councilmember
Carlson asked Counclmember Masin if she wanted the parliamentarian to interrupt procedures
at Council meetings. Councilmember Masin replied in the negative.
Councilmember Masin said the reason she had brought this up was that the staff was
normally coming from certain perspectives and that she thought that, if the Council brought in a
parliamentarian who was not part of the regular City business, the Council might be able to have
a little more dialogue about how to improve their meetings. She said she thought that it took a
special background to be a parliamentarian and she did not know if one could get all that
background being an attorney or a City Administrator. Mayor Awada stated that the role of a
parliamentarian was to advise the mayor on parliamentary procedures and that was the only
role. She asked Councilmember Masin what the parliamentarian had to do with the conduct of
individual members of this Council. Councilmember Masin said she thought this City Council
needed help in getting through their meetings in a more efficient manner. Mayor Awada stated
that the problems had nothing to do with the parliamentarian and nothing to do with the rules
but with behavior. Councilmember Blomquist commented that she knew on certain occasions
Councilmembers had asked for a parliamentary ruling and that she did not know if they had
gotten an answer. She said she thought that before the parliamentarian could speak other
Councilmembers jumped in and answered. Council member Carlson suggested that if the
Council did get to stalemate about procedure, the Mayor could call a recess so the
parliamentarian could consult references and answer questions and that the Councilmembers
should not speak before the parliamentarian did. Councilmember Masin stated that was one way
to solve the problems.
Mayor Awada read Councilmember Masin's point number five from her memo, as
follows, "Discussion point- Councilmember Bakken s'Agenda Format.' This should not be
included with official documents. Myrecollection is that the Councilmember put this forward as
a aid for workshop discussion. The City Administrator has confirmed that the Council has not
given official sanction to this document. I would like to know the reference for item'8.1.'"
Mayor Awada asked if the City Administrator would like to answer this question. City
Administrator Hedges replied that in December of 1998 and between the two Council meetings
in January of 1999, there were workshop meetings held with a facilitator to talk about practices
at meetings, going to a more formal process following Robert's Rules of Order, conduct, and
other procedures. The Council was informed that procedures would be different than the less
formal procedures of the past. City Administrator Hedges said he had a list of items the
facilitator had put together. He said that Councilmember Bakken had taken upon himself to
write a list of how he saw the meetings proceeding and to provide a handout or guideline for the
City Council to use at the beginning of the meetings. City Administrator Hedges stated that
Special City Council Meeting Minutes
February 15, 2000
Page 6
Councilmember Masin was correct and this had never been officially adopted. Mayor Awada
stated she thought it was created as an aid to help the City Council understand Robert's Rules of
Order and how they applied to this Council's particular agenda format.
Mayor Awada said the 8.1 is listed under the Consent Agenda and says, "If items are
pulled [from the Consent Agenda], it must be by motion at the time of the regular agenda
adoption, subject to regular motion practice." Mayor Awada asked how this concerned
Councilmember Masin. Councilmember Masin said she was concerned about item 8.1 in the
handout because it was a stumbling block and has no apparent reference. Mayor Awada asked
City Attorney Sheldon if, according to Robert's Rules, once the agenda is approved, everything
that is done in the meeting had to be accomplished through a motion. City Attorney Sheldon
replied that that was correct. Mayor Awada stated that 8.1 was correct under Robert's Rules of
Order. Councilmember Carlson said that the way it was explained to her was Robert's Rules and
what the Council should be doing. She said that, even though the Council had not acted
officially, they had followed this practice. She added that Consent was not in Robert's Rules of
Order. Mayor Awada asked if somebody could explain that the Consent Agenda format, the
Administrative Agenda format and minutes had nothing to do with Robert's Rules.
Councilmember Masin requested that a tape she had brought to the meeting showing
how the City of Burnsville handled the Consent Agenda be played. She stated that it showed the
typical way councils handled the Consent Agenda. Councilmembers agreed. A segment of the
tape concerning the Consent Agenda was played. After the tape was stopped, Councilmember
Carlson asked if the City of Eagan followed the City of Burnsville's format. Mayor Awada
replied in the negative and added that Eagan used to allow individual no votes on items. She
added that Burnsville does not allow discussion on an item on the Consent Agenda unless it had
been pulled and that Eagan does allow discussion. She also stated that if, a Burnsville City
Councilmember wished to pull an item off the Consent Agenda, they had to notify staff in
advance so staff could notify the applicant. She emphasized that a Councilmember had to pull
the item in advance and with a reason. Councilmember Blomquist stated that this was originally
the way Eagan had handled the Consent Agenda. She said at first Councilmembers had been
pretty good about calling in and alerting staff if they intended to pull an item. She stated that she
remembered when City Administrator Hedges first suggested using the Consent Agenda, she
brought it to the Council and the Council agreed to use it and it worked well for many years;
however, through the years the procedure had gotten lax and Councilmembers just pulled items.
Councilmember Blomquist said she liked the way the City of Burnsville handled the Consent
Agenda and she would consider using that process. Councilmember Carlson stated she also
liked the procedure at the City of Burnsville. However, she stated, she wanted to wait before the
procedure was changed until Councilmember Bakken returned from duty so that it could be a
full Council decision. Councilmember Masin disagreed and said the Council should move ahead
on procedure. Councilmember Carlson-said that there would only be two meetings before
Councilmember Bakken returned, and she would be willing to consider a new procedure at that
time. Mayor Awada said she thought that they should wait for Councilmember Bakken. She
added she did not think the problems were procedure, that they were based on abuse, and that
the problems had started the preceding August when Councilmembers were pulling two-thirds
of the items off the Consent Agenda to try to make statements. Councilmember Masin said that
all of the Councilmembers were elected as individuals. She said that if a Councilmember feels an
)7
Special City Council Meeting Minutes
February 15, 2000
Page 7
.item is controversial, then it is to that Councilmember. She stated that Councilmembers should
be allowed to pull items off the Consent Agenda and that it should not become a controversy and
interrupt the flow of the meetings. Mayor Awada asked if Councilmember Masin understood
that it was a decision for the voting majority of the City Council whether or not an item was
pulled.
Councilmember Blomquist moved, Councilmember Masin seconded a motion to
reschedule this workshop item on procedures and particularly the Consent Agenda to the next
workshop where all City Councilmembers would be present and seriously consider following the
City of Burnsville's procedure for the Consent Agenda. Aye: 4, Nay: 0 City Administrator
Hedges said he would bring a proposed date to the next meeting.
Margaret Schreiner asked from the audience if the City Council would be willing to look
at how members of the public could be part of the discussions of Consent Agenda items and also
a procedure for the public to remove items from the Consent Agenda. She also said it was
difficult understanding the use of two different terms and asked if the Council had "adopted" or
"acknowledged" Robert's Rules. City Attorney Sheldon said adopted. Ms. Schreiner asked how
to find this. City Attorney replied this was in the Code Book.
OTHER BUSINESS
There being no further business, the meeting was adjourned at 6:15 p.m.
HND
Date City Clerk
10
MEMO
city of eagan
TO: CITY ADMINISTRATOR HEDGES
FROM: ADMINISTRATIVE SECRETARY/DEPUTY CLERK KARELS
ASSISTANT CITY ADMINISTRATOR DUFFY
DATE: OCTOBER 5,1999/REVISED FEBRUARY 4,2000/REVISED FEBRUARY 8,
2000
SUBJECT: CONSENT AGENDA PROCEDURES
As you requested, we contacted the following cities to determine how the Consent Agenda is
handled and what items are typically placed on Consent. As you recall, we began this survey last
fall and then placed the project on hold until the City Council was ready to discuss procedure as it
related to the Consent Agenda. We discovered that each City handles the Consent Agenda
somewhat differently. In general, items placed on the Consent Agenda in each City are those
considered routine and not controversial; however, the types of items do vary from city to city. The
questions we asked staff at each city included:
? What items are placed on the Consent Agenda?
? Who makes the determination as to what items are placed on Consent?
? What is the process used for pulling an item from the Consent Agenda?
? May citizens pull an item from the Consent Agenda?
? May a Consent Agenda Item be discussed if it is not pulled?
? May a Councilmember vote no on an item if it is not pulled?
? How often are Consent Agenda items pulled?
? Does the Council follow Robert's Rules of Order in conducting their meetings?
Administrative Secretary/Deputy Clerk Karels has also attached copies of City Council agendas
from each of the cities.
Eagan
? Items are placed on the Consent-Agenda which are considered routine, i.e., approving final
payments, awarding bids, licenses, change orders, scheduling public hearings, personnel items,
final plats, confirmation of findings of facts, routine resolutions, permits, and extensions for
recording some documents.
? Determination regarding placement is made at the department head meeting by the City
Administrator and department heads.
? At a May 25, 1999 City Council retreat, City Councilmembers gave consensus to the following
process for pulling an item from the Consent Agenda. If a City Councilmember would like to
discuss a Consent item, the motion to adopt the regular agenda would require that the item be
pulled from the Consent Agenda and placed either under New Business or Old Business, as
agreed by the City Council. As another choice, if it is the intention of a Councilmember to
provide a brief comment on an agenda item, this could occur during the discussion period,
following a motion and second, for approval of the agenda.
? The Mayor will ask the public if they have any questions on the Consent Agenda and the
questions can be addressed at that time.
? Councilmembers may briefly discuss a Consent Agenda item even if it is not pulled from the
Consent Agenda.
? Unless a Consent Agenda item is pulled from the agenda, a Councilmember may not vote no on
individual Consent Agenda items.
? Consent Agenda items are seldom pulled.
? The City of Eagan follows Roberts Rules of Order in general.
Apple Valleyftalked with Joan Murphy. Administrative Assistant (612) 953-2506
? Items are placed on the Consent Agenda that are considered routine, i.e., development items
including final plats and subdivisions and simple residential variances, setting public
hearings, awarding contracts, personnel items, proclamations, receiving annual reports,
authorizing final payments, routine change orders, receiving reports, routine licenses, and
minutes.
? Determination regarding placement is made at the department head meeting by the City
Administrator and Department Heads. (The Apple Valley City Council has leaned heavily
toward placing items on consent.)
? It is not necessary for a Councilmember to notify staff in advance of the meeting of his/her
desire to pull an item from the Consent Agenda. If staff or Council know in advance that an
item will be pulled, the Council may pull the item when they vote to approve the total agenda
at the beginning of the meeting. However, when the Consent Agenda is reached, if a member
of the Council or citizen requests that an item be pulled from Consent for discussion, it is
done at that time as a courtesy. There is no vote taken to pull items off the Consent Agenda.
The discussion of pulled items immediately follows the approval of the Consent Agenda as a
whole.
? As noted above citizens may request to pull an item from the Consent Agenda.
? There is no discussion of items unless the item is pulled.
? Councilmembers cannot vote no on single items unless they are pulled.
? Items are very rarely pulled off Consent for further discussion.
? The City Council follows Robert's Rules of Order, as much as practical.
Bloomington/talked with Karen Kraemer. Ci Manager's Secretary (612) 948-8785
? Items are placed on the Consent Agenda that are considered routine and do not require
discussion, i.e., feasibility reports, transfer of budget funds, contracts and agreements, bid
awards, setting public hearings for delinquent assessments, assessment rolls, setting public
hearing for street improvement projects, simple setback variances, purchasing of equipment,
and sale of DUI forfeited vehicles.
? The City Manager and the Department Heads make the determination as to what items are
placed on the Consent Agenda.
? The Council does not vote to approve the agenda as a whole at the beginning of the meeting.
At the meeting, the Council takes weekly turns among members in introducing the Consent
Agenda items. Some list them; others say less. Typically, it is known in advance if another
Councilmember wants to pull an item. An item can be pulled from Consent at any
4 A
Councilmember's request. No vote is taken on pulling items. Following approval of the
Consent Agenda, the pulled item is discussed immediately, time allowing, and a motion is
made to approve the separated item.
• Citizens may request to pull an item off the Consent Agenda, but it's only been done once
that Ms. Kraemer could remember.
• Consent Agenda items are not discussed unless they are pulled.
• Councilmembers cannot vote no on single items unless they are pulled.
• Items are very infrequently pulled off Consent for further discussion.
• Robert's Rules of Order are followed during the meeting.
Burnsville/talked with Sue Oleson, City Clerk (612) 895-4491
• Routine, housekeeping items are placed on the Consent Agenda, i.e., minutes, listing of
claims, resolutions setting public hearings, accepting donations, some agreements and
contracts, simple development items, final plats, some variances and simple conditional use
permit amendments, lease agreements and purchases are placed on the Consent Agenda.
• Staff determines the placement of the items on the agenda.
• The Council does not vote to approve the agenda as a whole at the beginning of the meeting.
However, if any Councilmember wants to add items to the regular agenda, it needs a four
fifths approval. In order to have any discussion on an issue on the Consent Agenda, it needs
to be pulled. The Councilmember pulling the item must have spoken to staff in advance to
ask their questions. The Mayor asks if any citizen, staff or Councilmember would like an
item pulled from the Consent Agenda for further discussion. No vote is taken to pull items
from the Consent Agenda. Items that are removed are considered immediately following the
approval of the Consent Agenda.
• As noted above, citizens may request that an item be pulled from the Consent Agenda.
• There is no discussion unless an item is pulled.
• Councilmembers cannot vote no on single items unless they are pulled.
• Items are pulled at approximately 50% of the Council meetings. However, these are mostly
development items; and when the Councilmember contacts staff in advance about the item,
staff is able to contact the applicant so he/she may be present at the meeting.
• The City Council follows Robert's Rules of Order as much as practical.
Lakeville/talked with Char Friedges. City Clerk (612) 985-4404
• Routine items are placed on the Consent Agenda, i.e., meeting minutes, setting bid dates,
awarding bids, agreements and contracts, accepting donations, setting public hearings,
routine planning items such as final plats and vacation of easements and also items which the
Advisory Planning Commission passed unanimously when there was no opposition to the
projects, gambling licenses, final payments and change orders.
• The City Administrator and Department Heads make the determination as to what items are
placed on the Consent Agenda at a Department Head meeting. If staff feels the public-needs
a presentation on an item, it will be placed on the regular agenda.
• The Council does not vote to approve the agenda as a whole at the beginning of the meeting.
Councilmembers are not required to advise staff in advance of the meeting if they want to
pull an item; although, they usually do. If a Councilmember has a question about an item,
~ a~
they usually call a staff member prior to the meeting to avoid pulling an item off the Consent
Agenda. Before the Consent Agenda is approved, the Mayor asks if anyone in the audience
wants to remove an item from the Consent Agenda. After that, he asks the Council if they
would like to pull any items from the Consent Agenda. No vote is required to pull items
from the Consent Agenda. The items are moved to the end of the meeting following all other
agenda items. Each item then requires a separate vote.
? As noted above, citizens may pull an item from the Consent Agenda.
? There is no discussion unless an item is pulled.
? Councilmembers cannot vote no on single items unless they are pulled.
? Items are not pulled very often, although Councilmembers do pull items when they need to
abstain from voting on the item. Lakeville uses the Consent Agenda heavily. At the last
meeting, there were 23 Consent items and three regular agenda items. One of the regular
agenda items was moved to the Consent Agenda.
? Robert's Rules of Order are followed.
Minnetonka/talked with Kate McGrew. City Clerk (612) 939-8218
? Routine items that do not require a lot of discussion are placed on the Consent Agenda i.e.,
claims, routine agreements, fee schedules setting public hearings receiving reports, permits,
gambling licenses, final plats, scheduling administrative hearings, etc.
? Department Heads forward agenda items to the person preparing the agenda and indicate the
items for the Consent Agenda.
? The Council does vote to approve the regular agenda at the beginning of the meeting but
items on the Consent Agenda are not pulled at that time. Councilmembers are not required to
inform staff prior to the meeting if they want to pull an item from the Consent Agenda;
however, they are expected to pull an item from the Consent Agenda if they want to vote no
on it. The mayor reads all the items listed on Consent and states that any member of the
Council or audience can pull an item for discussion by raising their hand. A majority vote is
not required to pull an item. Then a motion is made to move approval of all the Consent
items that have not been pulled. After that, they go back through the items that were pulled
and discuss them.
? As noted above, citizens may pull items from the Consent Agenda.
? There is no discussion unless an item is pulled.
? If a Councilmember is going to vote no on a particular item, they are asked to pull it from the
Consent Agenda and explain their 'reason for voting against it.
? Until recently, about 30% of Consent items have been pulled, mostly to clarify what the item
involves or discuss it in greater detail. Staff is now attempting to be more specific and
supply greater detail for the items.
? Robert's Rules or Order are followed.
If you have any questions about the information, let us know.
Attachments
AGENDA
EAGAN CITY COUNCIL - REGULAR MEETING
EAGAN MUNICIPAL CENTER BUILDING
FEBRUARY 15, 2000
6:30 P.M.
L ROLL CALL & PLEDGE OF ALLEGIANCE
Boy Scout Troop 171 will lead the Pledge of Allegiance
IL ADOPT AGENDA & APPROVAL OF AIINUTES (BLUE)
m. VISITORS TO BE HEARD (10 MINUTE TOTAL TIME LIMTI)
IV. RECOGNITIONS & PRESENTATIONS
A. RECOGNITION of Advisory Commission Members' Service
B. AWARD to Cable Access Facility Staff from U.S. Navy
V. DEPARTMENT HEAD BUSINESS (BLUE)
VL CENSUS 2000 UPDATE (BLUE)
VII. CONSENT AGENDA (PINK)
A. PERSONNEL ITEMS
B. DOEMPTION from lawful gambling license, Apple Valley Chamber of Commerce to conduct a
raffle on March 31, 2000 at the Royal Cliff Banquet Facility
C. EXTENSION for recording the Final Plat of Gramercy Park of Eagan - Gramercy Corporation
D. EXTENSION for recording Conditional Use Permit - Tyler Jay Company
E. RECEIVE feasibility report/schedule public hearing, Project 750 (TH 55 ® Blue Water Road -
South Frontage Road Street Improvements)
F. APPROVE Revocation of Restricted Access' Agreement - Old Sibley Memorial Highway
G. APPROVE final payment/authorize City maintenance, Contract 98-01 (Southern Lakes Water
Tower)
H. ACKNOWLEDGE completion/authorize City maintenance, Project 98-FF (Gardenwood Ponds
3rd Addition)
I. RECEIVE feasibility report/schedule public hearing, Project 788 (TH 3/Gardens of Eagan -
Utility Improvements)
J. APPROVE resolution of support for federal funding application, Project 768 (Northwood
Parkway Ring Road - 35E Overpass)
K AWARD bid for indoor surface for Civic Arena
L. CHANGE ORDER, Fire Station No. 2
M LICENSE RENEWALS for the year 2000, tree contractor
VIII. 6:45 - PUBLIC HEARINGS (SALMON)
A. PROJECT 680, Cliff Road (Street Reconstruction Improvements)
IX. OLD BUSINESS (ORCHID)
A. CONSIDER 60 acre land acquisition for Central Facilities Property
B. CONSIDER Membership, Dakota County Economic Development Partnership
C. SUBDIVISION, Inver Grove Heights - Betty Allen Property
D. COMMERCIAL/CONSTRUCTION-DEMO residential trash hauler license for New Earth Services
X. NEW BUSINESS (TAN)
A. REZONING of five acres from A (Agricultural) to R-1 (Single Family) & PRELIMINARY
SUBDIVISION, Daniel & Deborah Goetz (Goetz First Addition) to create two single family lots,
located at 1260 Deerwood Drive in the SW V,6 of Section 22
3
B. RESOLUTION calling for public hearings on establishment of an economic development
authority and adoption of an enabling resolution and establishing development district for site
to be acquired - Central Facilities Property
XL LEGISLATIVFJINTERGOVERNMENTAL AFFAIRS UPDATE (GREY)
X IL ADMINISTRATIVE AGENDA (GREEN)
XIII. VISITORS TO BE HEARD (for those persons not on agenda)
XIV. ADJOURNMENT
XV. EXECUTIVE SESSION
The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities and
employment without regard to race, color, creed, religion, national origin, on, disability, age, marital status, sexual orientation, or
status with regard to public assistance. Auxiliary aids for persons with disabilities will be provided upon advance notice of at least
96 hours. If a notice of leas than 96 hours is received, the City of Eagan will attempt to provide such aid.
Updated 2/10/00 - 2.:00 p.m.
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Apple Valley Minnesota The Official Web Site for the City of Apple Valley Minnesota Page 1 of 5
Public Information
Meeting Schedules
City of Apple Valley
14200 Cedar Ave.
a p p l e Apple Valley MN 55124
(612) 953-2500
Va ey E-mail: lnfor.ci.apnle-valley.mn.us
Act/ ca~r»es j"ftdirPZ
Rec S w !l+err? ei LI s
Public Info: Meeting Schedules
NOTE: Specific Meetings Can be Found after the general times below.
CITY COUNCIL:
Regular meetings 2nd and 4th Thursdays at 8:00pm
CABLE TV COMMI TTEE:
Meets 1st Monday at 7:00pm (March, June, September and December)
PARK 8 RECREA TION COMMITTEE:
Meets 3rd Tuesday at 7:30pm at Apple Valley Community Center
PLANNING COMMISSION:
Meets 1st and 3rd Wednesdays at 7:00pm
URBANAFFAIRS COMMITTEE:
Meets 4th Tuesday at 7:00pm
Currently Planned Meeting Agendas can be found below:
CITY COUNCIL MEETINGS
SEPTEMBER 23,1999 - 8:00 P.M.
1. Call to Order and Pledge.
2. Approval of Agenda.
http://vw -w.ci.apple-valley.mn.us/info-meetings.html 9128/99
Apple Valley Minnesota The Official Web Site for the City of Apple Valley Minnesota Page 2 of 5
3. Audience -10 Minutes Total Time Limit - For Items NOT on this Agenda.
4. Approval of Consent Agenda Items
*A. Approve Minutes of September 9,1999.
B. Adopt Resolution Making Application for 2000 Community Landfill Abatement Funds.
C. Adopt Resolutions Setting Public Hearings on October 14,1999, at 8:00 p.m., for:
*1.1999 Special Assessment Rolls No. 462 to 471 - $4,224,131.00.
`2.1999 Special Assessment Roll No. 474, Delinquent Utility Bills - $37,996.26.
D. Authorize Sale of Surplus Fire Department Equipment on October 13,1999, from 6:00 to 8:00
p.m., at Fire Station No. 1.
*E. Adopt Resolution Establishing Fire Lanes at Eastview High School.
*F. Pass43rdinance Extending Interim Zoning Study Area Moratorium, to December 30,1999, on
Property Subject to Comprehensive
Plan Revisions.
*G. Adopt Resolution Approving Olson First Addition Replat to Adjust Common Lot Line.
`H. Approve Easement Agreement with Nordic Square Limited Partnership for Project 98-512, East
Trunk Storm Sewer.
*I. Adopt Resolutions Approving Plans & Specifications and Authorize Advertising for Bids:
*1. Project 97-539, Cemetery Street and Parking Lot Improvements, October 21, at
2:00 p.m.
*2. Project 99-115, Deep Well No. 4 Pump Repair, October 14, at 2:00 p.m.
*J. Approve Final Payment and Acceptance of Contracts:
*1. Project 98-469A, Pennock Avenue and 147th Street Modifications.
*2. Project 98-817, Deep Well No. 6 Maintenance.
*3. Project 98-824, Chasewood Townhomes Utility Improvements.
*K Approve Agreement for Installation of Storm Sewer on Higbwood Way - $12,860.00.
*L. Approve Agreement for Alimagnet Lake Monitoring Manhole Installation - $14,700.00.
*M. Approve Agreement with Dakota County for Traffic Signals at County Roads 42 and 33.
*N. Adopt Resolution Authorizing Installation of Stop Sign on Cimarron Road at Pennock Avenue.
`O. Approve Agreement for Inventory of Traffic Control Signs - $8,500.00.
*P. Approve Agreement for Concrete Sealer Application on Ring Route Sidewalk - $18,700.00.
*Q. Approve Amendment Extending Agreement with Sharden Productions to September 30, 2000.
*R. Approve Police Sergeants Labor Agreement with L.E.L.S. for 1998 to 2000.
*S. Personnel Items - Approve Hiring Part-time and Seasonal Employees.
Items marked with an asterisk are considered routine and will be enacted with a single motion, without
discussion, unless a eouncilmember or citizen requests the item separately considered in its normal sequence on the
agenda.
(Continued on reverse side)
S. Regular Agenda Items:
A. All Parks Alliance for Change (APAC) Proposal for Ordinance Concerning Manufactured
Housing Park Closings.
B. Eastwood Ridge - South of 132nd Street and West of Georgia Drive:
1. Natural Resources Management Permit.
2. Sold Public Hearing on Vacation of Unused Right-of-Way SE of 132nd & Cedar
Frontage Rd.
3. Resolution Completing Vacation of Unused Right-of-Way.
http://www.ci.apple-valley.mn.us/info-meetings.htm 9/28/99
Apple Valley Minnesota The Official Web Site for the City of Apple Valley Minnesota .Page 3 of 5
C. Resolution Approving Site PlanBuilding Permit Authorization for Dakota Business Center -
Southeast Corner of 143rd Street and Glenda Drive.
D. Fraser Community Services - Northwest Corner of County Road 42 and 147th Street:
1. Resolution Approving Fraser First Addition Preliminary Plat to Create Two Lots.
2. Amendment to Purchase Agreement.
6. Other Staff Items.
7. Council Items and Communications - Calendar of Upcoming Events.
8. Claims and Bills.
9. Adjourn.
NEXT SCHEDULED MEETINGS:
Thursday OCTOBER 14th 6:30 p.m. (Informal) " " " 8:00 p.m. (Regular)
Thursday OCTOBER 28th 8:00 p.m. (Regular)
Regular meetings are broadcast, live, on Marcus Cable-vision Channels 16121.
PLANNING COMMISSION AGENDA
PLANNING CO'rLN11SSION AGENDA
August 4,1999
7:00 p.m.
Apple Valley City Hall
14200 Cedar Avenue South
This agenda is subject to change by deletion or addition to Items
until approved by the Planning Commission on the date of the meeting.
1. CALL TO ORDER
2. APPROVAL OF AGENDA
3. APPROVAL OF MINUTES OF JULY 14,1999
4. CONSENT ITEMS (One motion sends Items needing no discussion on to the
City Council with staff recommendations.) - None -
S. PUBLIC HEARINGS
A. Eastwood Ridge - Preliminary Plat to Create 22 Lots for Detached Single Family Homes
LOCATION: Southwest Corner of 132nd Street & Georgia Drive
PETTIIONER: Diedrich Builders and Donna Solomon
6. LAND USE/ACTION ITEMS
A. Frontyard Setback Variance for a Building Addition to Tutor Time
7
http://www.ci.apple-.v-meetings.htm] Qf 9/28/99
City Council Agenda Page 1 of 3
City Council Meeting Agenda
September 20 ,1999
Meeting #22
Regular
1. CALL TO ORDER 7:00 pm
Proclamation - Don Groen Day in Bloomington,
September 30, 1999
2. PUBLIC COMMENT PERIOD 7:10-7:30 pm
3. UNFINISHED/ORGANIZATIONAL BUSINESS
3.1 Canvass of City Primary Election
4. HEARINGS, RESOLUTIONS, ORDINANCES
4.1 Hearing(s)-Licensing Division 7:30 pm
A. 3.2 Beer and Wine License Application, Heritage Inn
B. Lawful Gambling Premise Permit Application, National Multiple
Sclerosis Society
4.2 Hearing-Delinquent Assessments 7:35 pm
A. Water/Sewer/Storm Drain/Recycling
B. Tree Removal
4.3 Hearing-1999 Assessment Rolls 7:40 pm
A. Assessment Roll #2-99-101 Pavement Management Program
B. Assessment Roll #3-98-203 Pavement Management Program
4.4 Hearing-1998 CDBG Consolidated Annual Performance Evaluation
Review 7:45 pm
4.5 Ordinance-Issuance of PIR Bonds 7:50 pm
4.6 Resolution-Extend Realife EIS Decision
http://www.ci.bloomington.mn.us!cityhall/council/cagenda.htm 9129,199
City Council Agenda PaL
4.7 Resolution-Order Feasibility Study for 1999-2 Street Improvement
Project
4.8 Resolution-Deeding Tax Forfeited lands to City
4.9 Resolution-Light Rail Transit Approvals
5. DEVELOPMENT BUSINESS........... 8:00 pm
5.1 Case 10488A-99
Preliminary Plat for Subdivision of Nine Mile Creek Second
Addition
Brookside Development
10101/05 Brookside Ave.
6. CONSENT
6.1 Community Development Block Grant Rehabilitation Loan Program
A. Approve 1999-2000 Program
B. Approve 1999-2000 Mutual Agreement
6.2 Approve Extension of Temporary Setback Variances for Fuel Dispensing,
7911 Nicollet
6.3 Approve Request of Strategic Initiatives for Lyndale Avenue Townhouse
Project
6.4 Approve Variance-Reduce Minimum Lot Size, 5057 Nine Mile Creek
Circle
6.5 Approve Application to State-Minority Health Data Assessment Grant
6.6 Accept Donations
6.7 Reject Bids-Park Improvements at Sunrise Park
6.8 Approve Specs-Electrical and Control Modifications to Lift Stations
6.9 Approve Encroachment Agreement Form and Process
6.10 Consider Metro Transit Proposal for Timed Transfer Station (81st and
Humboldt)
7. OTHER BUSINESS
http://vvww.ci.bloomington.mn.us/cityhall/council/cagenda.htm 9/29/99
City Council Agenda Page 3 of 3
7.1 Boards/Commissions Communications - Planning Commission Rules of
Procedure
7.2 Status of Action Items
7.3 Playground Equipment Bid Process
8. APPROVAL OF MINUTES
9. ADJOURN
NOTE: If you.wish to address the Council on a particular item, please
approach the podium, ask to be recognized, clearly state your name and
address and sign the roster. The Public Comment Period is intended for
comments on items not on this evening's agenda. Regular Council meetings
are replayed on the Bloomington Channel 14 at 7:00 pm on the Wednesday
following a meeting. They will also be replayed at 1:00 am, 7:00 am and 1:00
pm on the following Thursday.
Quality services at an affordable price!
See disclaimers for legal information.
http://www.ci.bloomington.mn.us/cityhall/council/cagenda.htm 9/29/99
September 20 Agenda gag
~ersroa?sot duratios Cemmusity Visitor Water 11uslasu Lq/sr~ forum
BURNSVILLE CITY COUNCIL
FINAL AGENDA - REGULAR MEETING
Monday, September 20, 1999 - 7:00 p.m.
BURNSVILLE CITY HALL 100 CIVIC CENTER PARKWAY
Burnsville 7:00 p.m.
o n 1 Zeet 1 CALL
and Proclamations
Recognition of Brian BroadweU for Service on Economic Growth Committee
2. Citizen Comments
3. Additions to the Final Agenda
CONSENT AGENDA
4A. Consider Approval of Minutes.
45. Consider Approval of Claims Listing.
4C. Consider Request for a Variance at 12205 River Ridge Boulevard for Northern Tool &
Equipment; and Consider Findings of Fact.
4D. Consider Approval of an Application for Sjoquist Properties, LLC for a Conditional Use
Permit to Allow the Construction of a New Storage Lot for the Sale and Outdoor Storage of
Vehicles for Burnsville Toyota to be Looted West of Bumhaven Drive, between Southcross
Drive and 150th Street; and Consider Findings of Fact, and a Conditional Use Permit.
4E. Consider Approving Expenditure for Emergency Repair of Natural Gas Engine at Nicollet
Reservoir Pumping Station.
4F. Consider Resolutions Approving Tvo (2) Limited Use Permits with Mn/DOT for the
Landscaping and Bridge Improvements on the 1-35W Gateway Streetsape Improvements
from the MN River to the Burnsville parkway (98-110).
4G. Consider Adoption of the 1999 National Electrical Code.
4N. Consider Approval of an Archery Deer Hunt to be Held In the Murphy-Hanrehan Park
Reserve, November 12-14,1999.
4L Consider Approval of Purchase of Computer Aid Dispatch (CAD)/8911 Flat Screen
Displays for the Police Department.
REGULAR AGENDA
7:10 p.m.
S. Continued - Public Nearing - Consider Resolution Adopting Assessment for Annual Street
Lighting Operation & Maintenance for Parcel 02.71000-052-01.
7:20 p.m.
6. Consider an Ordinance Amending Title 10, Chapter 30 Pertaining to Signs.
11:00 P.M.
)3I
http://www.ci.bumsville.mn.us/govenunent/Council/Agendas/9-20.html 9130/99
Septeinber 20 Agenda Page 2 o(2
7. Consider Resolution Authorizing Application for the Livable Communities Demonstration
Program.
8:10 p.m.
8. Public Hearing - Consider Ordinance. Changing Street Name of Earle Shores Lane to
Earley Shores Lane.
8:15 p.m.
9. Public Haring - Consider Resolution for Vacation of the Drainage ! Utility Easements
along the East Lot Une of Lot 6, Block 1, TORREY OAKS.
8:20 p.m.
10. Consider Appointments to Commissions.
5:25 p.m. 11. Miscellaneous.
12. Adjournment
The City of Burnsville does not discriminate on the basis of race, color, national origin, sex,
religion, age, or disability In the admission or access to, or treatment or employment in, its
programs, activities, or services.' To obtain this Information in alternative forms such as
Braille, large print, audio tape or qualified readers,•please contact the City of Burnsville.
jLaaders Forum I Busing I Visitor I Communify I Education I Government I
Questions or Comments about this web site? Send them to commentseci.burnsvllle.mn.us
Copyright 1999 City of Burnsville - All Rights Reserved
http://www.ci.bumsville.mn.us/govemmeiit/Council/Agendas/9-20.html 9/30/99
612 985 4499
CITY OF LAKEVILLE
COUNCIL MEETING AGENDA
OCTOBER 4, 1999
7:00 P.M.
me C ' Coon rice provided background inlbnnat on 1br agenda hams in advance by ataf end aippolntsd oon'misaions,
oQ nr ttees and boards. Dodsians am based an Mis bdbnnaDon. a* MOSS C' party, Prsctioos, input Aron' Odr'at$uents
av'd a aousdt m.mbars persa+a~ judgment. K rou havs questions, oarrur?ants or hlpnnabon regarding an tam not on the
agenda, phase step lbrward to be recoQ' ed by ft Mayar t1ofrp rife 'CCittsens' Conrnents'itam OR Th agenda. PYaUU
gala your Hans and address for the record. AN oomnrcrKS cent appnrwtad. A ooiDy or all printed m teriM'Wabng to the
a90nda kerns is avariebk Aorpubk inepedon at the City CAW # owk.
1. Call to order and flag pledge.
2. Roll call.
3. Approve minutes of the September 20. 1999 City Council meeting and the
August 30, 1999 Council work session.
4. Staff announcements
a. Attorney
b. Engineer
'c. Administrator
d. Director of Operations & Maintenance - monthly report
5. Presentationsflntroductions
a. Presentation of a plaque to Ace Raymond
b. Proclamation for Cities Week'99
6. Citizens' comments
7. Consent agenda
AN maUers !hated under oanseat agenda are aorestdrred routine by Me d'y Cc i, ' and WI' be acted on by on. motion to
Vi order woof beiow. These may be an "notion, but no aerate dCUSaton an 0}sas bars, N drsa+ssion is
*aaed Lilt tern wilt be remo'wd ftm the oonaant panda and oonaidered aaparatdy.
a. Claims for payment.
b. Receive minutes of the following advisory committee meetings:
Environmental Affairs Committee, September 14,1999
Parks & Recreation Committee, September 15, 1999
Planning Commission, September 16,1999
Meals on Wheels Committee, September 14,1999
Hunting Committee, September 28, 1999
09/30/99 33
6129854499 CITY OF EAGAN •,TEL=6516814612 09/30'99 09:58
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CITY COUNCIL haETING AGENDA
OCTOBER 4, 1999
PAGE 2
C. Resolution approving a grant agreement with the Minnesota DNR
for northeast sector park acquisition.
d. Community landfill abatement base fund and container fund
applications.
e. Joint Powers Agreement with the Dakota County Drug Task Force.
f. Resolution approving application for conveyance of tax forfeited
land and certification of classification of forfeited lands.
g. Lakeville Convention & Visitors Bureau Policies and Procedures
Manual.
h. Wetland Conservation Act permit decision for the Ipava Avenue
extension, Improvement Project 98-10.
i. Final acceptance of improvements and final payment for Rolling
Oaks Park and Meadows Park hockey rink paving, Improvement
Project 99-2.
J. Second Amendment to the Lakeville-Farmington Joint Public Safety
Dispatch Agreement.
k. Conditional use permit extension for an adult basic education, pre-
school education, early childhood family education and child care
facility in the Kenwood Center, Independent School District 194.
1. Resolution authorizing sale of 1981 Mack tandem axle truck with
water tank.
M. Resolutions accepting donations to the Parks & Recreation
Department from Enggren's Super Valu and Norwest Bank
Lakeville.
8. Public hearing on a resolution for the 2000 tax levy that would allow.a
possible increase in the tax rate of the City.
a. Attest to legal notice
b. Presentation of the proposed tax levy
C. Questions or comments
d. Motion to close the public hearing
e. Resolution authorizing tax rate Increase
6129854499 CITY OF EAGAN ,TEL=6516814612 09/30'99 09:58
SEP-30-1999 10:10 612 985 4499
CITY COUNCIL MEETING AGENDA
OCTOBER 4, 1999
PAGE 3
9. Public hearing on the certification of delinquent utility accounts.
a. Attest to legal notice
b. Presentation of the proposed assessment
c. Questions or comments
d. Motion to close the public hearing
e. Resolution certifying unpaid water, sanitary sewer, storm sewer and
street lighting charges to the County Treasurer/Auditor
10. J.C. Holdings, Inc. - Crystal Lake Golf Estates Planned Unit Development
Amendment to allow:
a. an expansion of the Crystal Lake Golf Clubhouse for a food and
banquet addition; and
b. an expansion of the parking tot to accommodate the food and banquet
addition parking requirements.
11. Marion Fields Second Addition:
a. Resolution approving final plat
b. Resolution vacating easements
12. Conditional use permit amendment to allow the construction of a storage
building on church property located at 16075 Highview Avenue.
13. Consider resolution receiving bids and awarding contract for 1670' Street
storm sewer, North Creek drainage improvements, Improvement Project
98-5.
14. Approve 1999-2000 Hunting Map and authorizing publication.
15. Reconsideration of conditional use permit and variance to allow the
construction of a HAM radio antenna higher than 15 feet on property
located at 17102 Firtree Place.
16. Unfinished business (for Council discussion only).
17. New business (for Council discussion only).
.18. Announcements: Next regular Council meeting, October 18, 1999
19. Adjourn
TOTAL P.04
6129854499 CITY OF EAGAN ,TEL=6516814612 09/30'99 09:59
OCT-01-1999 10:51 CITY OF MIN ETON<A 612 939 8244 P.02/05
AGENDA
MINNETONKA CITY COUNCIL
REGULAR MEETING, MONDAY, SEPTEMBER 27, 1999
6:30 P.M.
1. CALL TO ORDER.
2. PLEDGE OF ALLEGIANCE.
3. ROLL CALL: Thomas-Allendorf-Koblick-Schneider-Tauer-Callison-Anderson
4. APPROVAL OF AGENDA.
S. APPROVAL OF MINUTES: September 13, 1999 Regular City Council meeting.
6. SPECIAL MATTERS:
A. Recognition of Open Space Preservation Task Force members.
B. Proclamation declaring the week of October 25 - October 29 as
"Manufacturers Week.-
7. REPORTS FROM CITY MANAGER & COUNCIL MEMBERS.
0. CITIZENS WISHING TO DISCUSS MATTERS NOT ON THE AGENDA.
9. BIDS AND PURCHASES (4 VOTES):
A. Consideration of bids for the following projects:
1) Archwood Road/Wilshire Drive Storm Sewer Project No. 4934S.
2) Lake Minnetoga Outlet Repair Project No. 4918$.
RECOMMENDATION: Award bid to lowest responsible bidder.
CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City Council and will be
enacted by one motion in the form listed below. There will be an explanation but no separate discussion
on these items. If discussion is desired, that Item will be removed from the Consent Agenda and will be
considered separately. Concerning motions before the Council, the Council has provided that all motions
of the Council shall Include staff and commission recommendations as set out in tabular form unless
Specifically stated otherwise.
10. Hems Requiring a Majority Vote:
A. Claims for council authorization.
B. Ordinance amending City Code Section 810.65(5) regarding LiquorLicenses.
10. Items Requiring a Majority Vote - continued:
11~ 3~
6129398244 CITY OF EAGAN ,TEL=6516814612 10/01-99 10:41
vJC 7J7 t%e44 4
CITY COUNCIL AGENDA PAGE 2 SEPTEMBER 27, 19S
C. Authorization of 2000 Workers' Compensation coverage renewal.
D. Resolution authorizing. and directing amendments to the Joint Powers
Agreement for the Bassett Creek Watershed Management Commission.
E. Approval of items related to the Subway/Aamco redevelopment project at
Shady Oak Road and Excelsior Boulevard:
1) Second amendment to the development agreement.
2) Resolution authorizing the conveyance of property.
F. Approval of Supplemental Agreement No. I for the Ridgedale
Drive/Plymouth Road Intersection Improvement Project Nos. 4919R/4920R.
^ G. Resolution approving a change in the identity of the Trustee of the City of
Minnetonka's $10,825,000 multifamily housing revenue refunding bonds
(GNMA collateralized mortgage loans - Cedar Hills East and Cedar Hills
West Projects) Series 1999A; and $600,000 taxable multifamily housing
revenue bonds (GNMA collateralized mortgage loans - Cedar Hills East and
Cedar Hills West Projects) Series 1999A-T.
H. Authorize permit application to Hennepin Parks, requesting winter use of the
Southwest Regional LRT Trail Corridors within the City of Minnetonka.
1. Approval of an agreement for professional services between the City of
Minnetonka and N.A.R.S.
J. Resolution approving the City of Minnetonka's participation in the relocation
of railroad switches on the Canadian Pacific (CP) rail line in Minnetonka.
11. Items Requiring Five Votes: NONE
12. INTRODUCTION OF ORDINANCES (4 VOTES): NONE
An ordinance must be considered by the City Council at two regular meetings before adoption. At
the first meeting, the ordinance is Introduced by the Council. The City Council may discuss and/or
refer the ordinance to an advisory board for review and public comment. The ordinance will be
placed on a second regular meeting agenda for adoption.
13. PUBLIC HEARINGS (6:30 p.m.):
A. Continued public hearing to consider applications for on-sale and Sunday on-
sale Intoxicating liquor licenses by Adventure Group, Inc., for use at Breakers
restaurant located at 6001 Shady Oak Road (formerly Konrad's Bistro).
RECOMMENDATION: Hold the public hearing and deny the licenses (4
VOTES).
13. PUBLIC HEARINGS - continued:
6129398244 0 CITY OF EAGAN ,TEL=6516814612 10/01'99 10:42
CITY OF M I METO + P 612 939 8244 P.04/05
CITY COUNCIL AGENDA PAGE 3 SEPTEMBER 27, 1999
B. Continued public hearing to consider a resolution vacating part of a drainage
easement at 18317 Adeline Lane for Larry Clausnitzer.
RECOMMENDATION: Hold the public hearing and.adopt the resolution (5
VOTES).
C. Public hearing to consider a resolution that vacates part of a drainage and
utility easement at 11400 47th Street West for Benson-Orth Associates, Inc.
RECOMMENDATION: Hold the public hearing and adopt the resolution (6
VOTES).
D. Public hearing on a resolution authorizing a tax rate increase for the taxes
\A payable In 2000.
RECOMMENDATION: Hold the public hearing and adopt the resolution (4
VOTES).
14. OTHER BUSINESS:
A. Request for a conditional use permit, with variances, to build a 20-foot by S0-
foot roof over the existing manufactured house at 4401 Wilson Street for
Humberto Alarcon.
RECOMMENDATION: Deny the conditional use permit (4 VOTES).
B. Items concerning an expansion of the Glen Lake substation at 14519-14523
Excelsior Boulevard and upgrading of the transmission line for Northern
States Power Company:
1) A request to do an EAW.
2) An emergency ordinance.
` 3) Resolution denying the following:
a. A conditional use permit for the substation.
b. A site and building plan review, with a setback, access and
impervious surface variances, for the substation expansion.
c. A Phase 1 analysis of alternatives to upgrade an existing
transmission line from 69,000 volts (69kV) to 115kV.
4) Resolution that expresses the City's commitment to cooperate with
NSP and directs staff to retain an independent consultant to assist in
that process.
RECOMMENDATION:
1) Deny the request for an EAW (4 VOTES).
2) Adopt the ordinance (5 VOTES).
3) Adopt the resolution (4 VOTES).
4) Adopt the resolution (4 VOTES).
15. APPOINTMENTS (4 VOTES): NONE
16. ADJOURNMENT.
3e
6129398244 CITY OF EAGAN ,TEL=6516814612 10/01'99 10:42
f
MEMO
city of eagan
TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: MARCH 2, 2000
SUBJECT: MEETING PROCEDURES & PUBLIC PARTICIPATION GUIDELINES
UPDATE
At the February 15, 2000 Special City Council meeting, it was agreed that a copy of Robert's Rules of
Order and Chapter 6 of the LMC Handbook would be available at the front counter as a resource for the
general public. As a reminder, Chapter 6 of the LMC Statutory Handbook refers to elected officials and
council meetings. There will also be a copy of the entire Statutory Handbook for Minnesota cities kept in
the City Council Chambers along with a copy of the Robert's Rules of Order book. These documents can
be referred to at City Council and advisory commission meetings.
The regular City Council and any special City Council agendas will be faxed to the City Council late on the
Wednesday preceding the regular City Council meeting at the time they are finalized and sent to the
newspapers. If any member of the City Council does not receive a copy of the agenda by fax or other
arrangements you have made with our Administrative Secretary, please contact her and a copy will be
provided. There is always the chance that the fax might not be turned on and the agenda is not received.
There was also agreement that unresolved items pertaining to meeting procedures and public participation
guidelines would be scheduled at the first worksession when Councilmember Bakken returns from military
duty. Councilmember Bakken is scheduled to return toward the end of March; therefore, the worksession
could be scheduled as early as Tuesday, April 4, preceding the regular City Council meeting. Scheduling a
date for the worksession is a City Council policy; certainly, other dates could be considered. This item, to
schedule a date for the special City Council meeting, will appear on the March 21 City Council agenda.
At a meeting of the Eagan OPEN group held on Monday, February 28, topics discussed included: 1)
meeting facilitation; 2) skills training; 3) consent agenda; and 4) voice of Eagan. There were a number of
topics and discussion items that are policy issues that will require discussion and response by the City
Council. It is anticipated that the Eagan OPEN group will be forwarding their suggestions to the City
Council for consideration.
There were items of an administrative nature that staff is able to coordinate, such as: 1) posting a Motion
Synopsis on the web the day after the City Council meeting. A question was raised as to why minutes can't
be made available for public review soon after a regular City Council meeting. It was explained that
minutes are unofficial until formal adoption by the City Council and due to possible changes.and the fact
that it is not the official record until it is formally accepted by the City Council, there has been a long-
standing policy that minutes are not distributed until official ratification by the City Council. The Motion
Synopsis would provide a brief indication or summary of whether all items on the City Council agenda were
either approved, denied or continued and how the Council voted, which is the main outcome the community
is looking for. In addition to posting the Motion Synopsis on the web page, there was also a request that
copies of the fact sheet, or what we refer to a the small packet, be made available at the desk on the day of a
City Council meeting. This is typically what we, as staff, and City Council refer to as the agenda
information memo. There would be one desk copy only and several for the public to use placed on the
counter, as well as a copy at the library and, when possible, placed on the web preceding the City Council
meeting or, in the case of a late packet assembly on Friday afternoon, it would be placed on the web on the
Monday preceding the regular City Council meeting.
Our office has agreed to implement the posting of the Motion Synopsis on the web and the availability of
small packets as administrative measures to provide more information/communication to residents who are
following City Council meetings.
Attached is a copy of a fax that was sent to the City from the Eagan OPEN on Thursday, March 2.
City Administrator
Attachment
TLH/vmd
''7tJ
a.. • 1 ~~,w rear Z UU 1 b :5 ( P. 02
V &r AN r1PFN MF'FTYN(:
f ebruary 2P9 20M
l UIeI •nm. DL:1 Cn~~~~tTr
11 1f.vialo_M.e TiH'
There was a meeting between Dave Rugg, Meg Tilly, and Tom fledges (Eagan
r :,.y Ad i'iMicuntzr; conccrnine administrative staff improvement. The Baldridge
Principles were discussed.
Ill. Bylaws Introduced - Michael Dean and Al Stafford
A call to the audience to volunteer for the following committees: Administration,
Monitoring, Communication, Finance, By-Laws, and Nominations.
IV. Issues and Updates - Margaret Schriener
The following are a list ot-suggestions for City Staff and Council improvement:
• Training for commission members
• Groups should attend training together
• Contact the League of MN Cities for training
• Link City Council recommendations back the city's Comprehensive Guide plan
q'Lagan currently compares recommendations to the Compressive Guide plan)
• A column written by city staff in a public paper with expanded agenda item
discussion
• Summary Sheets of important topics
• Flow sheets for meetings
• Summary agenda sheets made available at the library
• Allow citizens to pull consent agenda items
• Compare types of consent items between cities
• Educate meeting participants on input opportunities
Chair to verbalize each opportunity
• Name non-consent agenda items something other than controversial
• Post council discussions, re: meeting topics
• Consider understandability of terms used to describe decision process, re: Fact sheet
v. decision request
• Set-up Listserv for city council information
How to deal with citizens who have no computer
• Advisory commissions need better information about agendas, meeting notices and
other activities
• Matrix of issues and council member votes on the different issues
• Current and next steps, re: actions of commissions and council
• Flyer of dccisions regarding actions available for view at City Hall and Library
• Change Monitor Committee to Watchdog Committee
6126259630 CITY OF EAGAN J41 ,TEL=6516814612 03/02100 17:36
ra7C•vt[-vL.7-7V.w r1~f L VV AV--)O r. W
_ • 1 chambers more comfortable fbr citizens
• improved resident notification of city improvement projects
Prepared by - CCS
Email: eaganopen auswestmail.net
Address: Eastan Oren
PO Box 21321
Eagan_ M N 55 171
6126259630 CITY OF EAGAN TEL=6516814612 03/02100 17:36
ACTION RE: PROCEDURES
• January 19, 1999 - Adopted the Eagan City Council Meeting Procedures & Public
Participation Guidelines and the Eagan City Council-Procedures & Motion Practice
on Business Items.
• May 25, 1999 Council Retreat - City Council consensus given to: I) If a City
Councilmember would like to discuss a Consent item, the motion to adopt the regular
agenda would require that the item be pulled from the Consent Agenda & placed
either under New Business or Old Business, as agreed by the City Council; 2) As
another choice, if it is the intention of a Councilmember to provide a brief comment
on an agenda item, this could occur during the discussion period, following a motion
and second, for approval of the agenda.
• May 25, 1999 Council Retreat - Regarding criteria for the Consent Agenda, the
Council agreed, as a guideline, that staff would not place any items on the Consent
Agenda that include: 1) The item has never had review or been seen by the City
Council; 2) Do not include controversial issues; 3) Needs some suggestions from
staff/alternatives; and 4) Council may direct not to put an item on the Consent
Agenda.
• November 1, 1999 - Action taken to delete Round Table from all future agendas.
Motion passed.
• November 1, 1999 - Action taken to direct that items not on the regular agenda be
addressed under Department Head Business and be accompanied by a written
summary of the item and any potential motions the workday prior to the regular
meeting. Action passed.
• November 1, 1999 - Action taken to add Council Update as a standard item on regular
City Council meeting agenda - Motion failed for lack of a majority.
'13
MINUTE SOFA
SPECIAL MEETING OF THE EAGAN CITY COUNCIL
EAGAN, MINNESOTA
April 4, 2000
A Special City Council meeting was held on Tuesday, April 4, 2000 in the City Council
Chambers of the Eagan Municipal Center Building. The meeting was called to order at 5:07 p.m.
and those present were Mayor Awada and City Councilmembers Bakken, Carlson and Masin.
Councilmember Blomquist joined the meeting at 5:10 p.m. Also present were Assistant City
Administrator Verbrugge, Senior Planner Ridley, Director of Public Works Colbert, Director of
Finance VanOverbeke, and City Administrator Hedges.
AGENDA ADOPTION
The agenda was approved as presented.
VISITORS TO BE HEARD
There were no visitors wishing to address the City Council for items not on the agenda.
KOLLOFSKI ADDITION PROPERTY DISPOSAL
City Administrator Hedges introduced the Kollofski Addition Property Disposal item and
asked that Senior Planner Ridley provide additional background covering the issues before the
City Council. Mr. Ridley noted that the primary issue was how the City intended to dispose of
the property it had acquired and is still holding in the-Kollofski Addition. He explained the two
exhibits in the City Council packet showing the Tax Increment Financing (TIF) District and the
location of parcels owned by the City, Wispark and the Imres specifically on the west side of the
tip of the pond. Mr. Ridley noted that Wispark is interested in acquiring the City property as well
as the Imre property to continue the development of the Grand Oaks Business Park.
Mayor Awada acknowledged that representatives of both Wispark and the Imres were in
the audience and asked them to share their perspectives on the issues before the City Council.
Mr. Greg Miller, Regional Director for Wispark, stated that his firm has a strong interest in
acquiring both the City land and the Imre holdings west of the tip of the pond to allow completion
of their development in that area. He also stated that there have been numerous discussions about
acquiring the Imre property east of the tip of the pond. Wispark has an interest in seeing the
quadrant cleaned up and both they and the Imres want the TIF options preserved on the east side
as well. Mr. Brent Brunn of the Real Estate Company, CRESA, spoke representing the Imres.
He stated that their position is in line with Wispark's and that they understand that it is in their
best interest to enter into discussions with developers; the only question being the timeline. He
stated that the Imres are looking for a site to relocate TMI Coatings. Mayor Awada inquired of
Mr. Brunn, if the Imres have concluded that they do not want to be in the development business.
Councilmember Masin asked how long that conclusion might have been in place. Mr. Brunn
responded that for the last couple of months they have been working on a site selection.
Councilmember Masin also asked whether or not anything has happened in the past year and Mr.
Brunn stated that definitive action has been taken to find a new site. Councilmember Blomquist
inquired about what is precipitating the potential move. Mr. Brunn said that the Imres have been
4L./
holding the land for expansion but that they probably were not going to be able to do that at that
location.
Councilmember Carlson suggested that there are really two independent actions and that
one can move without the other. The tip of the pond separates the areas into East and West
components for all practical purposes. Mayor Awada noted that the issues included the City's
ownership of five parcels and that they should be sold to Wispark or the Imres. A second issue is
how to deal with the parcels that the Imres own in that area on the west side of the pond, if the
City parcels are sold to Wispark. Finally, what are the TIF issues on the east side and what can
we do to accrue the benefit from keeping those parcels in the TIF. Mr. Ridley and Mr. Verbrugge
described the TIF constraints regarding both four-year and five-year limitations in the TIF law.
Mr. Miller volunteered that Wispark will discuss the east side options with the Imres.
Councilmember Masin inquired of Mr. Brunn as to whether or not the Imres had any action plan
to keep the east side parcels in the TIF. He responded that he was not aware of anything.
Councilmember Carlson again suggested that the discussion be focused on the west area.
Mayor Awada suggested that the City Council follow the recommendations of the Advisory
Planning Commission to sell the City parcels to Wispark and allow for private negotiations
between the Imres and Wispark for Wispark to acquire the Imre holdings on that side of the pond
with the City assisting in assembling the parcels by using condemnation, if necessary.
Councilmember Carlson suggested that the negotiations have been going on for a year and only
two additional weeks should be allowed prior to the City becoming involved. Mr. Brunn stated
that 30 days would be a more reasonable time for the negotiations and that the City should hold
off on the disposal of its property for that period of time also. Councilmember Masin inquired
about what the City would need to do in this process. Mr. Verbrugge responded that the City
would need to assist through condemnation, if the parties could not negotiate an agreement.
Councilmember Blomquist asked what the problem is with leaving the Imres building
and business as it is at this time. Mr. Verbrugge responded that there are none, if that is the desire
of the City Council. He noted that that the property was used in the test for setting up the TIF
District. Councilmember Carlson inquired about whether or not the Triangle Building was
"blighted" and also met the test. Mr. Miller responded that the outside industrial storage is the
problem in the area, not the Triangle Building. He noted that, if Wispark were able to acquire the
site, they would try to keep that building.
Mayor Awada again requested that the discussion be focused on the property on the west
side of the tip of the pond. Councilmember Masin noted a potential problem, if the negotiations
have not been successfully completed in the 30-day period. Mayor Awada moved to sell the City
parcels to Wispark at fair market value and to allow the Imres and Wispark 30 days to negotiate a
sale of the Imre holdings on that side of the pond to Wispark. If no deal is struck in that time
period, the City staff is to begin condemnation action. Councilmember Carlson seconded the
motion noting that this provided for an orderly process in which to deal with this situation.
Councilmember Blomquist noted the trouble with this action is are we forcing the Imres out of
this location. Mr. Brunn responded that it is not their wish to leave but that they see that their
time is limited and that they need to take some action now. Mr. Miller pointed out that this action
is not forcing the Imres to leave, as it does not impact their operations on the east side.
Councilmember Masin asked whether or not the Imres have made any attempt to contact the City
or the City Council in an attempt to bring a resolution to these issues. No one was aware of any
attempts to make contact with either the City or the City Council. Councilmember Carlson noted
that she had called Mr. Miller and determined that one company had spent a lot of time and
money and that this thing must move forward as it is already one year later. The motion was
approved on a 4-1 vote with Councilmember Blomquist voting against the motion.
Discussion continued about what, if anything, could be done on the east side to maintain
TIF eligibility. Mr. Verbrugge noted that he had discussed with bond Counsel what activities
needed to be undertaken to prevent the four-year TIF limitation from beginning. He reported that
the requirement was for substantial work that basically means moving dirt. Councilmember
Masin inquired about whether or not assembling parcels would keep them in the TIF. Mr.
Verbrugge responded that it would not. Councilmember Carlson asked what the City is going to
lose, if those parcels are not kept in the TIF. Mr. Verbrugge explained that the potential loss had
to do with an adjustment to the base value and would affect the amount of increment that could
potentially be gained from development.
Councilmember Blomquist stated that TMI Coatings has been a taxpayer for many years
and the City should look out for their interest and look to see what can be done to clean up the
land. Councilmember Carlson noted that the City should exhaust all possibilities and that to have
this area fall out of the TIF was not good. She stated that the City must get creative.
Councilmember Masin expressed two concerns in that she doesn't want to force the Imres out and
that we cannot go back and create a new district so we need to maximize the return on what we
have at this time. She commented that the Imres have made no effort to get this resolved and the
City must get what we can now. Mayor Awada moved and Councilmember Bakken seconded a
motion that staff be directed to come back in one week with options about how to address TIF
issues on the east side of the pond. The motion was approved 5-0.
OTHER BUSINESS
There was no other business.
ADJOURNMENT
The meeting adjourned at 6:00 p.m.
EJV
April 4, 2000
Date City Clerk