08/01/2000 - City Council Special
AGENDA
SPECIAL CITY COUNCIL MEETING
TUESDAY
AUGUST 1, 2000
5:00 P.M.
EAGAN MUNICIPAL CENTER
CITY COUNCIL CHAMBERS
1. ROLL CALL & AGENDA ADOPTION
II. VISITORS TO BE HEARD
III. REVIEW APC/APrC TASK FORCE FINDINGS ON
GREEN SPACE STANDARDS
IV. 2001 CIVIC ARENA BUDGET
V. DISCUSS CONSULTANT SELECTION FOR
ARCHITECT, CONSTRUCTION MANAGER & PARK
PLANNER AND PROCESS TO APPOINT FOCUS
GROUP MEMBERS
VI. OTHER BUSINESS
VII. ADJOURNMENT
MEMO
city of eagan
TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: JULY 26, 2000
SUBJECT: SPECIAL CITY COUNCIL MEETING/AUGUST 1, 2000
A Special City Council meeting was scheduled for Tuesday, August 1, 2000 at 5:00 p.m. to discuss the
APC/APrC Task Force findings on green space standards and the 2001 Civic Arena Budget. Also, added to
the agenda, is discussion of the consultant selection for Architect, Construction Manager and Park Planner
and, if time permits, a process to appoint focus group members.
REVIEW APC/APrC TASK FORCE FINDINGS ON GREEN SPACE STANDARDS
After being suggested by the APrC, the City Council directed the creation of a subcommittee made up
of APrC and APC members to review current City applications as they relate to impervious surfaces,
parking stall/drive aisle dimensions, and off-street parking requirements. "The Green Space
Committee" formulated proposed Code amendments for commercial/industrial land uses that would
decrease dimensional and required parking amounts and establish minimum green space requirements.
The recommendations were forwarded to the full APrC and APC. The APrC recommended approval as
presented at their regular meeting in March, 2000. The APC discussed the recommendations at their
April and May workshop meetings and were not able to reach a conclusion on each item.
Attachments include Committee recommendations and minutes from APC workshop meetings.
Green Space Committee Recommendations memo; page through
April & May APC workshop minutes; page and --1--
ACTION TO BE CONSIDERED:
To provide direction to the APC/APrC Task Force in response to their findings on the proposed green space
standards.
2001 CIVIC ARENA BUDGET
Due to the fact that the Civic Arena operates in two separate calendar years and the opening date is
approaching in September, it will be necessary to address the fees and other specific expenditures at this time.
The Civic Arena will begin its 6t' year of operation in September; the third year for the East addition. The
Civic Arena Enterprise Fund has operated in the black and in 1999, approximately $10,000 was added to
reserves from the annual operation. The first annual Spring Home and Leisure Show began this past spring,
2000, and the addition of indoor turf in the East addition has provided additional opportunities to build on for
the Civic Arena complex in the future. Maintaining the Civic Arena as a safe, clean and quality facility
continues to be a high priority. The arena staff has taken great pride in the compliments they frequently
receive about the condition of the building which is recognized as "the best maintained" .ice facility in the area.
There are growing concerns by area civic arenas about the "softening" of ice time demands. With the growth
of a number of new facilities, a slower growth than expected in girls hockey and the saturation of demand
during the season is impacting the demand on civic arenas, especially off-season ice. The City continues to
monitor the situation to determine its impact and seek to mitigate any financial implications by diversifying
into other building uses.
The 2001 budget reflects the continued funding of the Renewal and Replacement Account in the amount of
$50,400. (The 2000 R and R was modified by the City Council to purchase a score board and bleachers;
both of which will be delivered in early September for the upcoming season.) Also included is the principal
and interest payments totaling $128,585 for the retirement of the Revenue Bond as shown.
The most specific increases to the Operating Budget includes some increase for general advertising to
promote the Spring Home and Leisure Show for 2001, an increase for utilities for electricity and natural gas
and some small equipment including an electric ice edger to replace the gas powered and a replacement floor
scrubber.
The dilemma for the proposed budget is the forecasting of revenues at $651,300 while expenditures are
proposed at $677,480. A difference of $26,180 remains and requires some public policy direction by the City
Council. Options include: 1.) fund the capital expenditures in this year's budget from previous years' excess
revenues which would reduce the 2001 expenditures by $11,600, 2.) the R and R includes $14,000 per roof
and dasher board replacement. Both of them are projected to be replaced on a 20-year cycle. However, in
20 years the revenue bonds will have been paid, thus allowing the funds normally needed for debt service to
be used for any potential roof repairs. A reduction in R and R set aside from $50,400 to $36,400 could be
made.
The entire budget and revenue projection is based on a rate increase for all users to $145 per hour for prime
time. This represents a $10 per hour increase for Eastview and Eagan Hockey Associations (they did not get
assessed the $5 increase last year). All other user fees will increase by $5.
Attached on pages )l through 15- is a copy of the proposed revenues and the detailed breakdown of
expenditures for the Civic Arena Enterprise Fund.
ACTION TO BE CONSIDERED:
To provide direction relative to the proposed 2001 Civic Arena Budget.
DISCUSS CONSULTANT SELECTION FOR ARCffiTECT, CONSTRUCTION MANAGER &
PARK PLANNER AND PROCESS TO APPOINT FOCUS GROUP MEMBERS
At the June 20 Special City Council meeting, the Council gave consideration to appointment of
Councilmembers to the three design teams and appointment to designated focus groups to work on the
Community Center and Central Park. Action on this was deferred until the July 5 meeting. Later, at the
request of Councilmember Carlson and with the concurrence of Council, this item was continued until a later
date. The storm of July 7 and 8 resulted in the item being deferred from the July 18 meeting until now.
Enclosed on pages ( through 'J is a memo that addresses the appointment process for the focus
group members and a timeline and exceptions for meetings.
Also enclosed on pages / q, through is a copy of a memo that provides information on the
Community Center RFP process and a copy of each of the three (3) RFP's. The Director of Parks and
Recreation and City Administrator will provide additional explanation on the RFP process.
ACTION TO BE CONSIDERED:
1.) To provide direction on the focus groups including a time frame to consider appointments, how the focus
group of vacancies should be advertised and, finally, a timeline for appointing the focus groups which could
either be August 15 or September 5.
2.) Direction should be given as to how the City Council would like to interview the Community Center
Architect, Park Planner and Construction Manager positions as outlined in the attached memo.
/s/ Thomas L. Hedges
City Administrator
.3
city of eagan MEMO
TO: ADVISORY PARKS COMMISION ADVISORY PLANNING COMMISSION
N. Mark Filipi Carla Heyl
Cyndee Fields Greg Steininger
Dorothy Peterson Gary Huusko
Joseph Bari Gale Anderson
Kevin Gutknecht Ryan Kaess
Floyd Hiar Jerry Segal
Daryl Petersen Meg Tilley
Terry Davis Mark Nosbush
Barbara Johnson
George Kubik
John Rudolph
FROM: Green Space Committee
DATE: March 13, 2000
SUBJECT: Green Space Committee - Code Amendment Recommendations
Background
Over the past several months, the Green Space Committee (a subcommittee comprised of various
members of the Advisory Parks and Recreation Commission, the Advisory Planning Commission. City
Staff and Eagan citizens) at the direction of City Council has conducted an evaluation to determine
what, if any. City Code modifications could be pursued in the interest of preserving green space within
the Community.
More specifically, the Green Space Committee was charged with identifying various performance
standards that could be applied to new commercial/industrial developments (including redeveloped
sites) that would reduce the percentage of impervious surface lot coverage associated with such
development without compromising the function of the use or placing an unreasonable financial
burden on developers.
Amendment Recommendations
As a result of their evaluation, the Green Space Committee suggests that the following Code
amendments be considered in the interest of preserving green space within the City.
4
1. Establish a minimum green area requirement for commercial and industrial uses.
By definition, "green space" is considered to be those areas that are comprised of some type of
"pervious" surface (which is capable of water penetration). Areas that are generally considered
green space can include, wooded areas, turf areas, landscaped areas, water bodies, pervious
walkways and/or pervious parking lots. Green space would not include areas of building
rooftops, hard surface parking lots, hard surface roads, hard packed gravel areas, and
impervious walkways.
An examination of existing city code requirements has revealed that the maximum use of a
commercial/industrial site, including structures and parking areas, could result in an impervious
coverage of 87% (green space coverage of 13%). This is significantly less than the minimum 30
percent green space percentage found to be required by many area communities.
More typically however, it is estimated that green space comprises approximately 25 to 30
percent of commercial sites and 20 to 25 percent of industrial sites within the City.
It is suggested that a code amendment be pursued which would first create a definition of the
term "green space" and secondly, require that not less than 30 percent of a commercial or
industrial site be devoted to green space.
2. Reduce parking stall dimensional requirements for retail commercial uses.
Presently, the city policy requires retail commercial uses to provide parking stalls not less than
10 feet in width and 20 feet in depth. Office type uses, on the other hand, have generally been
allowed to provide parking stalls not less than 9 feet in width and 20 feet in depth.
While greater than many area communities, the stall width requirement for retail uses is
intended to take into account the rapid turnover of such parking stalls, vehicle entry/exit
convenience and safety.
In the interest of preserving green space and establishing a dimensional standard consistent
with most area communities, it is suggested that off street parking stalls associated with retail
commercial uses be not less than 9 feet in width and 19 feet in depth. A smaller stall dimension
would also allow more flexibility in designing for preservation.
3. Revise parking supply requirements for retail commercial and office uses.
Presently, the City requires one off-street parking space for each 150 square feet of floor area
for retail commercial uses up to 20,000 square feet. Thereafter, one space for each 200 square
feet of floor area is required.
For office uses, one off-street parking space for each 150 square feet of net leasable floor area
(net leasable area is considered 80 percent of gross floor area) is required.
5
Based on staff's experience (and the extensive use of "proof of parking" in the City), the
present standard for retail commercial and office uses may be considered excessive and results
in excessive impervious surface coverage.
As a result, it is suggested that the City Code be amended to require one off-street parking
space for every 200 square feet of floor area for retail commercial and office uses.
Application of Recommendations
To determine the actual physical impact of the preceding recommendations on development, they were
applied to various existing commercial/industrial sites within the City (see attachments). Specifically,
evaluations of the Eagan Promenade, Cliff Lake Center, Thomas Lake Center Texaco and the Trapp
Road Commerce Center were conducted.
As shown on the attachments, application of the proposed recommendations results in green space
increases of from five to 15 percent.
In review of the case studies however, it is important to note that a reduction in the city's off-street
parking requirements might simply result in larger buildings. However, imposing a 30 percent
minimum green space and the existing 35 percent maximum building coverage will meet the objective
of the Green Space Committee.
In addition to examining the physical impacts of the recommendations, the Committee also examined
their financial impacts upon water resource costs (as they relate to development). As shown on the
attachment, a financial benefit could be achieved upon all sites under study with the most significant
benefit being provided for the larger sites (i.e. Eagan Promenade and Cliff Lake Center).
It is the position of the Green Space committee that such modifications would be of benefit not only to
the City but to the developer as well by eliminating unnecessary pavement costs associated with
commercial and industrial development. Associated benefits to the city could include increased green
space, increased tree preservation, reduction in phosphorous load on the water treatment system, better
water quality, increased aesthetics, and lower air temperatures. Associated benefits to the applicant
could include reduced parking requirements, reduced development costs, reduced water
quality/ponding construction or cash dedication, and reduced tree preservation mitigation.
Conclusion
It is the opinion of the Green Space Committee that implementation of the proceeding
recommendations are a positive step toward preserving green space within the City. It is further
believed that such modifications would be of benefit not only to the City but also to the developer as
well.
LV
Following APrC and APC review of this material, it is suggested that the Green Space Committee's
recommendations be presented to the City Council at a forthcoming workshop meeting.
cc. Mike Ridley
Bob Kirmis
Gregg Hove
Paul Olson
Revision 3/13/00
I f
SUMMARY OF THE ADVISORY PLANNING COMMISSION WORKSHOP
Eagan Minnesota
April 13, 2000
A workshop of the Advisory Planning Commission was held on Thursday, April 13, 2000
at 5:30 p.m. Members present were Chair Carla Heyl, Jerry Segal, Gary Huusko and
Greg Steininger. Also present were Senior Planner Mike Ridley, Planner Bob Kirmis and
Terry Davis of the Advisory Parks Commission. Meg Tilly, Mark Nosbush, Ryan Kaess
and Gale Anderson (alternate) were absent.
GREEN SPACE COMMITTEE FINDINGS
Advisory Parks Commission member Davis presented an overview of the Green Space
Committee's purpose and summarized three code modifications which have been
suggested in the interest in preserving green space within the community. The
recommended modifications were as follows:
1. Establish a minimum green area requirement for commercial and industrial
uses of 30 percent.
2. Reduce parking stall dimensional requirements for retail commercial uses
from 10' x 20' to 9' x 19'.
3. Revise parking supply requirements for retail commercial and office uses
from one off-street parking space for every 150 square feet of floor area to one
space for every 200 square feet of floor area.
In response to the preceding recommendations, Senior Planner Ridley suggested that the
APC consider changing the retail commercial and industrial off-street parking
requirement to one space for every 200 square feet of floor area for the first 20,000
square feet of floor area and one space for every 250 square feet thereafter.
Member Steininger stated that he believes the proposed 30 percent green area
requirement for industrial uses may be excessive.
While much discussion was had, no specific conclusions or recommendations were
drawn by the APC due to meeting time limitations.
Further discussion on the Green Space Committee recommendations will take place at the
next APC Workshop meeting to be held on May 11, 2000.
OTHER BUSINESS
There was no other business.
SUMMARY OF THE ADVISORY PLANNING COMMISSION WORKSHOP
Eagan Minnesota
May 11, 2000
A workshop of the Advisory Planning Commission was held on Thursday, May 12, 2000
at 5:30 p.m. Members present were Chair Carla Hey], Jerry Segal, Gary Huusko, Greg
Steininger, Mark Nosbush and Ryan Kaess. Also present were Senior Planner Mike
Ridley, Planner Bob Kirmis, Forester Gregg Hove, Superintendent of Parks Paul Olson
and Terry Davis and Daryl Peterson of the Advisory Parks Commission. Meg Tilly, and
Gale Anderson (alternate) were absent.
GREEN SPACE COMMITTEE FINDINGS
Planner Kirmis and Advisory Parks Commission member Davis summarized discussion
that took place at the April APC Workshop regarding the Green Space Committee
findings and requested that APC formulate a recommendation that may be forwarded to
the City Council.
After much discussion, the APC voted on each of the Green Space Committee's
recommendations as indicated below:
Green Space Committee APC Action
Recommendation
Establish a minimum green area Motion to approve - defeated on a 3 to 3
requirement for commercial and vote
industrial uses of 30 percent.
Reduce parking stall dimensional Motion to approve - passed on a 5 to 1 vote
requirements for retail commercial
uses from 10' x 20' to 9' x 19'.
Revise parking supply requirements Motion to approve - defeated on a 1 to 5
for retail commercial and office uses vote.
from one off-street parking space for
every 150 square feet of floor area to Motion to approve (with modification to
one space for every 200 square feet utilize a sliding parking scale*) - passed on
of floor area. a 6 to 0 vote.
* As determined appropriate by Staff
It is anticipated that the recommendations of both the APC and APrC will be considered
by the City Council at a future workshop meeting, the date of which is undeternined.
Proposed Revenues
Civic Arena
2001
Budget 2000 Proposed 2001
Ice Rental (Exempt) 313,000 330,600
Ice Rental (Non-exempt) 78,000 72,000
General Admissions 26,000 27,000
Arena Program revenues 103,600 104,000
Arena Merchandise sales 49,500 50,000
Skate Rental 4,500 4,500
Skate Sharpening 6,700 6.700
Arena Advertising 15,500 15,500
Turf Rental 13,600 20,000
Dry- Floor/Spring Home Show 1,000 16,000
Marketing (coke) 5.000 5,000
Total $616,400 $651,300
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MEMO
city of eagan
TO: HONORABLE MAYOR & CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: JULY 26, 2000
SUBJECT: DESIGN TEAM CHOICES/CENTRAL PARK/COMMUNITY CENTER
ESTABLISHMENT OF FOCUS GROUPS
At the special City Council meeting held on June 20, 2000, the Council discussed the establishment of
"design teams" to review and make recommendations to the Council as a whole regarding the various
stages of developing the central park and community center. It was suggested that there be three
design teams composed of consultants, staff and potentially Councilmembers. The members of the
design teams and their related focus groups would represent varied talents, abilities and interests in
their individual areas.
The first design team was designated as "Partnerships/Operations." This team would make contact
with various organizations and individuals in the community regarding possible partnerships and
programs. The team would review desired public/private partnerships in the park and community
center itself, as well as the surrounding area.
The second design team was designated as "Site Design Team." This team would work with various
professionals and experts to prepare recommendations for the overall central park master plan. The
focus groups attached to this team would study such subjects as the Bandshell, shelters and structures,
and areas and amenities for the 4t' of July and other festivals.
The third design team was designated as "Facility Design Team." This team would work with various
professionals and experts to provide input and comment for the community center design. The focus
groups attached to this team would study such subjects as gyms,
banquet/computer/meeting/conference facilities, arts/crafts/music facilities, health and fitness facilities,
playground/child related components, a senior center, and a teen center.
Focus groups would consist of volunteers who have some meaningful experience and knowledge about
specific areas being planned for the facilities. It will be important in the development of the architectural
program and the design phases to have both diversity and talent serving on each focus group.
Attached on pages _ to _ is a draft press release soliciting focus group volunteers. The release
asks residents to respond by August 14 at which time the names will be assembled and forwarded to
the City Council for appointment on at the August 15 City Council meeting. Groups can then be
assembled and the process begun.
The Councilmembers may wish to consider representation on the design team, approval of the press
release and selection of the focus group members.
City Administrator
Press Release
city of eagan
FOR IMMEDIATE RELEASE
CONTACT: JOANNA FOOTE,
COMMUNICATIONS COORDINATOR
3830 PILOT KNOB ROAD
EAGAN, MN 55122
Phone: (651) 681-4604 Mobil: (612) 272-9238
Individuals Sought to Focus on
Community Center and Central Park Site
Focus groups are being assembled to provide input into the architectural program and
development of specific elements within the site and the facilities at Eagan's Central Park.
Individuals interested in participating in this process are asked to lend their time, talents and
ideas by serving as a member of a "focus group." Meetings will begin in late August or early
September. Groups will generally meet regularly in the late afternoon hours and are expected to
meet with decreasing frequency through January. Focus groups will consist of five to six
individuals with each group concentrating on one of the following areas:
? Community Center
• Senior center
• Teen center
• Health and fitness areas
• Banquet, meeting, conference and computer rooms
• Indoor playground and child-related spaces
• Gymnasiums
• Arts, crafts and music rooms
Page2of2
/7
? Central Park Site
• Bandshell
• July 4 and Festivals
• Park/Picnic shelters
If you are interested in participating in this process, please supply a letter of interest and
qualifications, indicating your focus group or groups of choice, by Monday, August 14, to:
Beth Wields
City of Eagan Parks & Recreation Department,
3830 Pilot Knob Rd
Eagan, MN 55122
1~
MEMO
city of eagan
TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: JULY 24, 2000
SUBJECT: COMMUNITY CENTER RFP PROCESS
The RFP's for the community center and central park development have been sent out for: 1)
community center architect, 2) park planner and 3) construction manager. The RFP's for
community center architect are due Monday, July 31, while RFP's for the park planner and
construction manager are due Monday, August 7.
The process has always been that staff will review the RFP's and reduce the number for formal
interviews by a selection committee. Typically, the selection committee consists of five
individuals: two members of the City Council and senior management staff. In some instances,
another individual from the community or another city has been added.
The interviews for architectural services would be as early as Thursday, August 17. It is expected
that the interview will take the entire day (or more). The final interviews for the park planner and
construction manager could be scheduled a week later, either August 23 or 24, and could be divided
into two half-days; park planner on one day and construction manager on the other.
To keep the process consistent with the selection of other consultants, the City Council will need to:
1) determine who should be on the interview committee and 2) select specific dates/times for the
interviews. Generally, it is preferred to do all the interviews in one day so there is continuity and
the ability to compare presentations. This process is open to the public and is tentatively scheduled
for the City Council Chambers. Anyone wanting to attend and observe the process would be
welcome. Recommendations for final selection of the architect, park planner and construction
manager would be made at the September 5 City Council meeting.
The City Council authorized the preparation and distribution of the RFP's on June 20. There was
some concern and discussion about poor experience with the construction manager for the
Police/City Hall expansion. Consequently, the Council decided to wait until a later period to make
a final determination about the use of a construction manager for this project. While the Police
experience raised some doubt about the use of a construction manager, the Arena addition and
Cascade Bay were delivered through the construction manager process with great success. This
underscores the importance of "who" does the work:
The value of having a construction manager in the process vs. a general contractor include:
• Accurate costing, materialize use and scheduling information throughout the design process.
• Construction manager can troubleshoot during the design phase to minimize change orders.
• Pre-purchase of long lead time items avoids construction delays and higher costs.
~I
• Coordination of multi-functional areas.
• Allows for fast tracking, if needed.
• Construction manager works on behalf of the owner, increasing the owner's control of the
project in both the design phase and during construction.
The construction manager is being used with increasing frequency, particularly in the public sector.
This project, given the park, community center building and all the other components, is
particularly well suited for a construction manager approach.
A policy determination at this time would be best in order to inform the prospective architects prior
to interview. Understanding this will influence their proposals on the project.
Action should occur at the August 1 regular City Council meeting to appoint an interview
committee and finalize a schedule for interviews for each of the three consultants if a time schedule
for-interviews is to occur during the third week of August. Attached are the RFP's.
City Administrator
cc: Ken Vraa, Director of Parks & Recreation
Attachments
TLH/vmd
REQUEST FOR PROPOSALS
ARCHITECTURAL SERVICES
EAGAN CENTRAL PARK/COMMUNITY CENTER
JULY 7, 2000
PURPOSE OF REQUEST
The City of Eagan, Parks and Recreation Department, is seeking proposals from qualified architectural
firms for planning, design and construction services relating to a Community Center of approximately
80,000 square feet.
OVERVIEW
A Citizens Task Force commissioned by the City Council in the summer of 1999, recommended to the
Council that property be acquired for a "Central Park and Community Center". A 60-acre parcel was
subsequently purchased west of Pilot Knob Road and north of Yankee Doodle Road. Corporate neighbors
to the site include Northwest Airlines building J, Unisys, and Lockheed Martin. (Exhibit A)
The task force also recommended that a bond referendum be held to finance the construction of a
community center facility and for the development of the Central Park. On June 6, 2000, the voters
approved a $15.3 million dollar referendum.
In structuring the probable cost for the project, $11 million was designated for the community center and
the remainder for the park and site development costs. $1.8 million has been designated for infrastructure
improvements and $1.7 million has been designated for park components and site development. There are
no additional funds to be allocated to this project.
The Cin Council has determined that a consultant park planner will be hired, in addition to the selection
of an architect, to complete a master park plan for the 60-acre parcel. Coordination with the Central Park
plan concepts and use of the facility by other partners will also need to be included in the final plan of this
facility. A construction manager (CM) will be used for construction supervision of the community center.
Civil Engineering will be completed through the City of Eagan Engineering Department. It will be
essential that this core group, along with the designated project manager representing the city, work
closely together to insure coordination of all phases of the project.
COMMUNITY CENTER COMPONENTS
The Citizens Task Force has recommended the following components for the community center with an
approximation as to size.
Teen Center 2,000 Eagan Historical Society........................ 800
Senior Center 2,000 Child Care Center............................... 1,400
Meeting Room 4,000 Eagan Athletic Association
Kitchen 240 Storage Lease 2,400
Indoor Plav Area 4,600 Office Lease.................................... 400
Gymnasiums (4) w/walking track...... 17,300 ECVB/Chamber Office Lease 2,000
Arts and Crafts Room 1,000 Offices/Administration Areas.............. 4,600
Computer room...................................... 800 Concessions 1,800
Music Room 700 66,340
Health and Fitness Area 5,600 Building Support Space 15,667
Locker Room 5,000 (ballways,storage,restrooms, mechanical, etc.)
Includes showers & restroom
Banquet Facility 8,400 Total Square Footage 82,007
SCOPE OF SERVICES
The selected firm will be expected to provide the traditional services necessary from an architectural firm
for a project of this size, including:
¦ Program Development
A preliminary program has been prepared for each of the various components of the building,
however, the architect should not necessarily rely on these as being compete. Because of the
interest of various community groups in the planning for this facility, focus groups for specific
components have been structured. The architect will need to translate the desires and intentions of
each of the focus groups into a complete plan, resolving conflicts in design. The architect, based
on past experiences, will also be called upon to suggest/explore additional enhancements to the
facility.
¦ Schematic Designs/Concept Plans
Following the programming phase, schematic plans and alternatives are to be prepared. Structural
components and the building envelope will be important considerations along with the siting of
the structure. Preliminary cost projections shall be required to assist the City Council as they
select a preferred alternative for further refinement. The architect will need to reflect how future
expansion phases to the facility can be accomplished. Future phases might include an expansion
to the gymnasium, theater addition, and indoor pool, along with other considerations.
¦ Design Development
Upon approval to proceed to the design development stage, the architect shall prepare appropriate
drawings and perspectives to illustrate the building's design. Alternatives to the design shall also
be considered. A preliminary palette of material shall be identified and a cost projection will be
required and done in partnership with the CM. The building location, approaches, parking and
relationship to other exterior elements shall be defined. Again, future expansion opportunities
shall be identified.
¦ Detailed Plans/Specifications
Preparation of detailed plans shall be initiated following approval by the City Council of a final
design. Specifications shall be done in a timely manner, providing sufficient opportunity for
review by city personnel and the CM. Prior to bidding. a final construction estimate shall be
prepared, a palette of materials defined and an illustration of the building prepared for
presentation.
• Definition of various bid packages.
This work shalt' be done in concert with the CM, the civil engineer, park planner and the project
manager. Bidding, bid review and award will also be done in conjunction with the CM.
• Provide typical services associated with construction.
Regular attendance at construction meetings is expected. Frequent site inspections by the
architectural team will be required to insure specifications are adhered to and to maintain a high
quality of workmanship. Review of contractor's proposals for change orders and progress
payments will also be required.
OTHER SERVICES
• The architectural firm will also be asked to assist the owner with selection of furniture in
office areas and public spaces.
¦ With the CM, assist the owner in projecting operational costs of the facility and of various
components. -
¦ With the CM, evaluate compliance with specifications and expedite the final punch list.
Provide warranty follow-up and compliance for those items that may fail because of defect in
workmanship, design or product quality.
SERVICES TO BE PERFORMED BY OTHERS
• The Park Planning Consultant, to be selected in a simultaneous process, will develop a master
park plan. The architect and park planner will work with the owner in defining the exact
location of the building. The park planner or city landscape architect will develop all exterior
landscape plans for the building.
¦ Civil Engineering will be coordinated with the City of Eagan's Engineering Department
(Russ Matthys, City Engineer). Sanitary sewer, storm sewer and water will be provided to
the building for connection by the building contractor. All design, engineering and
construction supervision related the above referenced utilities will be the responsibility of the
City of Eagan's Engineering Department.
• The City of Eagan's Engineering Department will also provide engineering and construction
supervision associated with the roadway, parking and pedestrian access to the buildings. The
architect and park planner will play a significant role in locating these site components.
¦ The City of Eagan's Water Resources Coordinator will complete storm water run-off and
potential wetland impact and analysis.
¦ Additional soil borings and analysis that may be required will be provided through
contractual services of the City.
PROJECT TIME LINE
A project time line has not been prepared. This should be coordinated between the selected architect and
CM. While a critical opening date for the community center has not been defined, there is a strong desire
to have the facility open in July of 2002. It is expected that the Architect will commence work
immediately on the project.
RELEVANT INFORMATION
¦ Attached is a site location map identifying the 60-acre parcel. (Exhibit A)
• Also attached is a graphic illustrating how the City has structured a process to involve the man}
community stakeholders who have a particular interest in the design. It will be vital that the
selected firm defines how they will work within and enhance this process. (Exhibit B)
• Additional site information has been compiled and a topographic map is attached (Exhibit C).
Although soil borings have been completed, the size of the report precludes inclusion. It will be
available for review at the Eagan Parks and Recreation office. Tree inventory and wetland
delineation is also available for review.
• Under preliminary design is a road connection to the site between the intersections of Yankee
Doodle and Federal Drive, and Pilot Knob and Marice Drive. This road connection, named
Central Parkway, will provide access to the park and community center. It is expected that the
architect and park planner will offer their critical input into the design and location of this
roadway and connect to the community center. Engineering for this road is being coordinated by
the Engineering Department and SRF, as consultant.
~3
RESPONSE
Proposals shall be received no later than 4:30 p.m., July 31, 2000. Please submit five copies of the
proposal for the selection committee's review. Proposals should provide the following information in the
order listed:
I . Clearly identify the firm, address, telephone number, contact person responsible for the proposal,
and e-mail address,
2. Provide relevant information about the firm (or firms if this is a joint proposal). The size, firm's
overall capabilities, history, organizational structure and culture should be included.
3. Proposals must clearly indicate the lead architect/designer, the responsible architect (if different
then the lead architect), other members that will be involved in the project and their
responsibility. The proposal must contain the qualifications of the designated team and
experience that is relevant to each specific project they were involved with. Projects that are
similar in scope and have been completed in the last five years will be more relevant to the
selection committee. Identify years of experience and length of service of key individuals within
your firm that are likely to work on the project.
4. Provide recent examples of work of similar nature and size that represents work of the proposed
architectural team. References must also be provided for each of the project examples. Please
include the name, address and telephone number of the designated project manager representing
the owner on each project. In addition, please provide the name and telephone number of the
construction manager/contractor on each project represented. (Letters of recommendation may be
included, but are not required)
5. Provide an overview of the firm's understanding and approach to the project and what you think
are kev issues and components.
6. Disclose the firm's current projects and their ability to complete this project in a timely manner.
Please identify the current status and the dollar amount of each project.
7. Provide information about the firm's ability and accuracy in assisting the owner to develop
operational costs associated with the facility.
Note: Unless electrical, mechanical and structural engineering services are currently part of the
firm's in-house capabilities, it is not essential at this time to identify how these services will be
provided. That identification, however, will be required at the interview stage.
8. Responses should be sent and questions directed to the project manager on behalf of the City of
Eagan:
Ken Vraa
Director of Park and Recreation
City of Eagan
3830 Pilot Knob Road
Eagan, MN 55122
651-681-4660
k1Taa Q ci.eaean.mn.us
a
FEES
The selected firm will enter into a standard AIA contract with the City of Eagan. At the time of final
interviews, firms who have been selected to complete the work will be asked to submit a fee for service in
a separate, sealed envelope. The fee structure can be a percentage of the project cost, flat fee, or a
percentage with a not-to-exceed inclusion.
SELECTION
A selection committee, comprised of City Council members and city staff, will review all submissions.
Selected firms will be invited for an interview. The timeline for the selection process is as follows:
Submission Deadline 4:30 p.m.- July 31, 2000
Review of responses August 1-4, 2000
Notification to selected firms August 7, 2000
Interview August 16-17, 2000
ACCEPTANCE/REJECTION OF PROPOSALS
The City of Eagan intends'to enter into a contract with the architect who best satisfies the needs of the
City. This RFP does not commit the City to award contract or share in any expenses of preparing these
proposals.
NO CONTACT
Proposers are prohibited from contacting any elected official for purposes of lobbying to secure this
contract.
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REQUEST FOR PROPOSALS
PARK PLANNING AND DESIGN SERVICES
CENTRAL PARK, EAGAN
PURPOSE:
The City of Eagan, Park and Recreation Department. is seeking proposals from qualified park
planning firms to assist the city in completing a master plan for the development of the new
Central Park site.
OVERVIEW
A Citizens Task Force was commissioned by the City Council in the summer of 1999 to identify
the location and size requirements for a central park. Brauer and Associates assisted the task
force through the process of identifying program needs for the park and the land requirements.
Major components identified for the Central Park included: the Fourth of July celebration (which
is supported by fireworks, a carnival, stage performances, food booths and a games area). a
bandshell. an arts and crafts fair, an 80,000 square foot community center building with
opportunities for future expansion, and parking. Trails, picnic shelters, flower gardens and patio
areas are also part of the program requirements.
In March of this year. a 60-acre parcel was purchased west of Pilot Knob Road and north of
Yankee Doodle Road for the new Central Park. Corporate neighbors to the site include
Northwest Airlines building J, Unisys, and Lockheed Martin. (Exhibit A) Two variations of the
concept study completed by Brauer and Associates help illustrate the opportunities the site
presented. (Exhibits B and C)
The task force also recommended that a bond referendum be held to finance the construction of a
community center facility and for the development of the Central Park. On June 6. 2000. the
voters approved a $15.3 million dollar referendum.
In structuring the probable cost for the project. $11 million was designated for the community
center and the remainder for the park and site development costs. $1.8 million has been
designated for infrastructure improvements and $ 1.7 million has been designated for park
components and site development. (Exhibit D) There are no additional funds to be allocated to
this project.
In addition to the selection of a park planner, an architect is now in the process of being selected
for the community center, as is a construction manager to help coordinate the construction
project. Attached as additional information is the RFP for architectural services that reflects the
integration of the park planner into the design process for the building. (Exhibit E)
Civil engineering for streets (including parking and utilities), will be designed, engineered and
managed through the City of Eagan Engineering Department. It will be essential that this core
group. along with the designated project manager representing the city, work closely together to
insure coordination of all phases of the project.
SCOPE OF SERVICES:
Part One
The park planner will be asked to complete a master park plan for the 60-acre parcel with
sufficient detail and clarity to allow for the development of construction documents and (phased)
construction. It is expected that the consultant will complete this task by including the following
essential steps in the planning process.
• The consultant will meet with staff to obtain and review the history of the land
acquisition process.
• Relevant data provided by the City includes topography, tree inventory, wetland
inventor'. soils. etc. which will be available for review and analysis.
• Meetings shall occur with the park site planning team and designated focus groups
regarding particular requirements for the various activities identified in the program for
the site.
• The consultant will meet with the building architect regarding building location and
alternatives to the site plan.
• The consultant will meet with the three corporate neighbors to identify their concerns and
define solutions and opportunities that may exist with the park.
• The consultant will meet with Duke-Weeks Reality (owners of the vacant 40-acre parcel
to the south) regarding the intended use of that property, identify their concerns and
define solutions and opportunities that may exist with the park.
• The consultant will prepare two to three alternative concepts for review by the design
team. In each alternative the consultant will be expected to present suggestions,
variations. and options during the planning process that enhance the park. are creative
and unique. take advantage of the natural elements of the site. and lend to the creation of
a "community central park- theme. The consultant shall also provide a critical evaluation
of the various alternatives and their variations.
• Along with the design team, the. consultant will prepare a preferred "Master Plan" that
responds to the objectives of the program. The master plan shall establish specific facility
locations, facility configurations, site enhancements and be the basis for the development
of formal plans and specifications for construction.
• With the building architect, construction manager and owner, the consultant will develop
a palette of materials that will enhance the park and be complimentary to the community
center building. These include, but are not limited to, trail lighting fixtures, park benches.
and plant material.
• Preliminary cost estimates for the park will be completed at critical times during the
planning process as well as upon completion of the master plan.
3C
• The consultant shall prepare a 24" x 36" presentation quality graphic and a reproducible
graphic of the preferred plan. The preferred plan shall be presented at a City Council
meeting for adoption.
Part Two
Although the Eagan Parks and Recreation Department typically develops construction
documents for park construction, the selected firm should demonstrate that it has the capabilities
to carry out portions of the master plan through the construction phase. The City of Eagan will
determine the timing of specific elements that the planning firm will complete. Those elements
may include site grading and special site features such as the amphitheater (the amphitheater
structure is being designed by an independent architect).
SERVICES PROVIDED BY OTHERS
• The City of Eagan is currently completing a topographic survey of the site. Tree
inventor and wetland delineation has been completed and is available. Soil boring logs
are also available from scattered locations on the site.
¦ Civil Engineering will be coordinated with the City of Eagan's Engineering Department
(Russ Matthvs. City Engineer). Sanitary sewer. storm sewer and water service will be
provided to the building for connection by the building contractor. All design.
engineering and construction supervision related the above referenced utilities would be
the responsibility of the City of Eagan's Engineering Department.
¦ The City of Eagan's Engineering Department will also provide engineering and
construction supervision associated with the roadway, parking and pedestrian walkways.
The architect and park planner will play a significant role in locating these site
components.
¦ The City of Eagan's Water Resources Coordinator will complete a storm water run-off
and potential wetland impact analysis for park designs.
¦ .Additional soil borings and analysis that may be required will be provided through
contractual services of the City.
PROJECT TIME LINE
A project time line has not been prepared for the project, but it is assumed that the park planner
will be2in immediately and be able to expedite the planning and design process for the park.
Construction of the community center building is anticipated to begin in late June 2001 with an
opening in July 2002. Although the Jul), 4. celebration is being scheduled for the site in 2001, it
is understood that many of the activities may be placed in a different area than what is planned
for their permanent location.
RELEVANT INFORMATION
¦ The City has been working with the three corporate neighbors (Northwest, Unisys and
Lockheed-Martin) who have expressed their willingness to participate in the project. Unisys
has expressed a willingness to allow the use of their property for bandshell seating and all
~r
three have agreed to the use of their employee parking areas for major event parking (July 4
fireworks, for example.)
¦ Attached is a graphic illustrating how the City has structured a process to involve the many
community stakeholders who have a particular interest in the design of the building and the
park. It will be vital that the selected firm defines how they will work within and enhance
this process. (Exhibit F)
¦ Under preliminary design is a road connection to the site between the intersections of Yankee
Doodle and Federal Drive, and Pilot Knob and Marice Drive. This road connection, named
Central Parkway, will provide access to the park and community center. It is expected that
the architect and park planner will offer their critical input into the design and location of this
roadway. Engineering for this road is being coordinated by the Engineering Department and
SRF. as consultant
RESPONSE
Proposals shall be received no later than 4:30 p.m., August 7. 2000. Please submit five copies of
the proposal for the selection committee's review. Proposals should provide the following
information in the order listed:
I . Clearly identify the firm, address and telephone number, contact person responsible for
the proposal, and e-mail address.
Provide relevant information about the firm. How many years your firm has provided
parks planning services, what other services your firm may provide, what percent of your
business includes planning services, the size of firm and the office from which this
project will be managed if there are multiple office locations.
Proposals must clearly indicate the principals of the firm and who will be assigned to this
project as principal and lead planner/landscape architect. Resumes for personnel who
will be permanently assigned to this project shall be included. Identify the team
members' current projects and their stage of development
4. Proposals shall identify projects that are similar in scope, have involved multiple
consultants working on a team, and have been completed in the last five years. which will
be more relevant to the selection committee. For the projects identified, please provide
the name and telephone number of the owner's representative.
5. For the above referenced projects, identify the major design problems and issues and how
they were solved by your design
6. Provide examples of the firm's involvement and identify the role of the firm with the
planning and construction of major recreation facilities or commercial development in
which site planning was integral to the owner's construction project.
7. Provide an overview of the firm's understanding and approach to the planning process.
Identify what you believe are the major issues to overcome and what opportunities you
see at this early stage.
FEES
The selected firm will enter into a standard contract with the City of Eagan. Firms invited to
participate in the interview process shall submit a fee for service in a separate, sealed envelope.
The fee proposal will be based on hourly charges and reimbursable expenses with a not-to-
exceed amount. The proposal should include the chargeable hourly rate of each team member
along with the projected number of hours anticipated for each team member.
The fee may be broken down into various phases based on the approach/scope of services
proposed by the firm. Fees for service for the elements the consultant will be asked to complete
as part of the construction phase (Part Two) will be negotiated at the time of completion of Part
One.
SELECTION
A selection committee, comprised of City Council members and city staff. will review all
submissions. Select firms will be invited for an interview. The timeline for the selection process
is as follows:
Submission Deadline ...........................................4:30 p.m. - August 7. 2000
Review of responses ............................................August 8-11, 2000
Notification to selected firms ...............................August 14, 2000
Interview ..............................................................Week of August 21, 2000
ACCEPTANCE/REJECTION OF PROPOSALS
The City of Eagan intends to enter into a contract with the park planning firm that best satisfies
the needs of the City. This RFP does not commit the City to award contract or share in any
expenses of preparing these proposals.
NO CONTACT
Proposers are prohibited from contacting any elected official for purposes of lobbying to secure
this contract.
Ken Vraa. Director of Park and Recreation
City of Eagan
3830 Pilot Knob Road
Eagan. MN 55122
651-681-4660
kvraa ci.eagan.mn.us
REQUEST FOR PROPOSALS
CONSTRUCTION MANAGEMENT SERVICES
COMMUNITY CENTER
JULY 14, 2000
PURPOSE OF REQUEST
The City of Eagan, Parks and Recreation Department, is seeking proposals from qualified firms
to provide Construction Management services associated with the completion of a Community
Center of approximately 80,000 square feet.
OVERVIEW
A Citizens Task Force commissioned by the City Council in the summer of 1999, recommended
to the Council that property be acquired for a "Central Park and Community Center". A 60-acre
parcel was subsequently purchased west of Pilot Knob Road and north of Yankee Doodle Road.
Corporate neighbors to the site include Northwest Airlines building J. Unisys. and Lockheed
Martin. (Exhibit A)
The task force also recommended that a bond referendum be held to finance the construction of a
community center facility and for the development of the Central Park. On June 6, 2000, the
voters approved a $15.3 million dollar referendum.
In structuring the probable cost for the project, $11 million was designated for the community
center and the remainder for the park and site development costs. $1.8 million has been
designated for infrastructure improvements and $1.7 million has been designated for park
components and site development. There are no additional funds to be allocated to this project.
The Cite Council has determined that a consultant park planner will be hired, in addition to the
selection of an architect, to complete a master park plan for the 60-acre parcel. Civil
engineering for streets. parking and utilities will be designed. engineered and managed through
the City of Eagan Engineering Department. It will be essential that this core group. along with
the designated project manager representing the city, work closely together to insure
coordination of all phases of the project. The Scope of Services identified in the RFP for
architectural services is attached. (Exhibit B)
COMMUNITY CENTER COMPONENTS
The Citizens Task Force has recommended the following components for the community center
with an approximation as to size.
Teen Center 2,000 Eagan Historical Societe 800
Senior Center 2,000 Child Care Center 1,400
Meeting Room 4,000 Eagan Athletic Association
Kitchen 240 Storage Lease 2,400
Indoor Play Area 4,600 Office Lease 400
Gymnasiums (4) w/walking track...... 17,300 ECVB/Chamber Office Lease 2,000
Arts and Crafts Room 1,000 Offices/Administration Areas.............. 4,600
Computer room 800 Concessions 1.800
Music Room 700 66.340
Health and Fitness Area 5,600 Building Support Space 151,667
Locker Room 5,000 (h all ways, storage, restrooms. mechanical, etc.)
Includes showers & restroom
Banquet Facility 8,400 Total Square Footage 82,007
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As part of the Central Park plan, an outdoor performance stage/bandshell is to be constructed in
partnership with the Eagan Rotary Club. The Rotary Club has secured the voluntary service of
an architect for this component, which is not expected to exceed $250,000. This facility is
expected to be designed and bid simultaneously with the community center and coordination will
be included as part of the construction manager's responsibility.
SCOPE OF SERVICES
The Construction Manager will provide all services typical for a project of this size and scope
and will be performed as an agency form of construction management. The City of Eagan has
identified the following partial list of services to be performed.
• Program Development Phase
The CM will need to attend only those key meetings involving the design team and
owner in which decisions critical to the advancement of the project to the next phase will
be determined.
• Schematic Design Phase
Working with the Architect, preliminary cost projections shall be prepared. Review and
analysis of the probable structural components shall also be provided.
¦ Design Development
As part of the design development process, the CM wrill perform cost benefit analysis and
life cycle cost analysis as it relates to priorities of the building program. It is expected
that the CM will make recommendations on building support systems, materials, and
equipment as well as provide alternative approaches and options to consider.
A master schedule shall be developed including the identification of long lead-time items.
Continually monitor, revise and provide new cost estimates in order for the City of Eagan
to make timely decisions regarding the project. Identify building code issues and
compliance with ADA standards.
• Coordination of Contract Documents, Pre-bid, Bidding and Award of Contracts
With the Architect and Owner, develop a bidding strategy that is both economically
advantageous and provides for timely completion of the project. As each bid package is
prepared, review for clarity, completeness and consistency with the building plans.
Conduct pre-bid conference, when appropriate, to familiarize potential bidders with any
special requirements. Identify potential alternates that may be bid either as enhancements
or to ensure compliance with the building budget.
Assist the Owner with bid advertisements, receive bids and analyze them for
completeness. Clarify any potential discrepancy in the bid and make recommendations
for award of bid. Where appropriate, conduct negotiations with contractors on behalf of
the Owner. Provide administrative assistance in obtaining contract signatures and ensure
that contract documents are complete. .
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¦ Construction Phase
• The CM will mobilize on site with an office trailer from which to coordinate
construction activities. A site superintendent, provided by the CM, shall be on site
continuously commencing with the placement of the footings and foundation.
• The CM will schedule, coordinate and record project progress meetings with reports
to the Owner and Architect. Maintain shop drawings, construction progress reports.
samples, etc. until turned over to the owner at project completion.
¦ The CM will work with the contractors and ensure as-built drawings are accurate and
completed in a timely manner.
¦ Project costs will be reviewed periodically with the owner and the CM will
recommend actions to be taken to reduce or eliminate costs.
¦ Schedule control shall be consistent with the master schedule to ensure completion of
the project on time.
• Monitor schedule compliance by contractors and recommend adjustments for work
that gets ahead of or behind schedule.
¦ Periodic inspections shall be conducted for all phases of work in place. The CM will
ensure that all code required inspections are performed and recorded in the proper
format.
¦ Change order directives shall be completed as may be appropriate. Review and
coordinate pay applications for contractors.
• The CM will coordinate site safety throughout the project and site clean up upon
completion.
• Post Construction
¦ Prepare preliminary punchlist with contractors.
• Coordinate completion of punchlist items.
¦ Oversee testing of building systems.
• Provide the Owner with operation manuals, as-built drawings and required
warranties.
OTHER RELATED WORK
¦ As previously mentioned, in addition to the community center, a performance
stage bandshell is to be constructed in the park at a projected cost of $250,000. The CM
will be responsible for coordinating construction of this structure.
• The City of Eagan will provide all site supervision for utilities and parking lot
construction. Coordination with the city engineer for completion of these tasks in a
timeh manner will be required. Other site development work, i.e. walking paths in the
park, will also require site coordination.
SERVICES PROVIDED BY THE CITY OF EAGAN
• The City will maintain a cash flow analysis for this project.
• Drawings and reproductions for bidding will be paid directly by the City of Eagan.
¦ Testing services required during the project will be contracted through vendors acquired
by the city and billed directly to the city.
PROJECT TIME LINE
A project time line has not been prepared. This should be coordinated between the selected
architect and CM. It is expected that the community center building will be ready for occupancy
by July 1, 2002
RESPONSE
Proposals shall be received no later than 4:30 p.m., August 7, 2000. Please submit five copies of
the proposal for the selection committee's review. Proposals should provide the following
information in the order listed:
1. Clearly identify the firm, address, telephone number, contact person responsible for the
proposal, and e-mail address.
2. Provide relevant information about the firm. How many years your firm has provided
CM services, what other services your firm provides, what percent of your business
includes CM services, the size of firm and the office from which this project will be
managed.
3. Proposals must clearly indicate the principals of the firm and who will be assigned to this
project as principal, project manager(s) and project/field superintendent. Resumes for
personnel who will be permanently assigned to this project shall be included. Projects
that are similar in scope and have been completed in the last five years will be more
relevant to the selection committee. For the projects identified, please provide the name
and telephone number of the owner's representative on the project and the name of the
architectural firm and architect for each project.
4. For the projects identified, the proposal shall include the final cost estimates provided to
the owner along with the final bid prices.
5. List all governmental organizations for which the firm has had one or more CM contracts
and the types of project. Provide contact information for the agencies listed.
6. Provide an overview of the firm's understanding and approach to the project and describe
how the owner, CM and architect will develop a team approach.
7. List and describe your scope of services by phase.
8. Describe your methods for determining the project cost estimate.
9. Responses should be sent and questions directed to the project manager on behalf of the
City of Eagan:
Ken Vraa
Director of Park and Recreation
City of Eagan
3830 Pilot Knob Road
Eagan, MN 55122
651-681-4660
kvraa a ci easan mn us
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FEES
The selected firm will enter into a standard AIA contract with the City of Eagan. Firms invited to
participate in the interview process shall submit a fee for service in a separate, sealed envelope.
The fee proposal shall include a breakdown of administrative labor, reimbursable expenses and
fees. Please provide a breakdown of administrative fees by project phase:
• Design and engineering
• Pre-bid, bid and award
• Construction phase
• Post construct/project close-out
A breakdown for on-site services associated with the construction phase shall be included
showing estimated hours and billing rate. Include estimates of reimbursable expenses to include
field office/trailer, telephone, sanitation, office equipment, supplies and other expenses your firm
has identified as reimbursable for this project.
SELECTION
A selection committee, comprised of City Council members and city staff, will review all
submissions. Select firms will be invited for an interview. The timeline for the selection process
is as follows:
Submission Deadline 4:30 p.m.- August 7, 2000
Review of responses August 8-11, 2000
Notification to selected firms August 14. 2000
lnten-ie« Week of August 21. 2000
ACCEPTANCE/REJECTION OF PROPOSALS
The City of Eagan intends to enter into a contract with the construction management firm that
best satisfies the needs of the City. This RFP does not commit the City to award contract or share
in any expenses of preparing these proposals.
NO CONTACT
Proposers are prohibited from contacting any elected official for purposes of lobbying to secure
this contract.
G Chern I C ommanrn Center RFP C.t1