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04/03/2001 - City Council Regular VI. OLD BUSINESS PA3 A. PRELIMINARY SUBDIVISION - Manley Land Company - Rezoning of approximately 13 acres from A (Agriculture) to R-1 (Single Family) and a Preliminary Subdivision (Thomas Woods) to create 30 lots, located south of Cliff Road on the west side of Dodd Road in the NW 1/4 of Section 36. ®agy B. REZONING, VARIANCE & PRELIMINARY SUBDIVISION - Basic Builders, Inc. A Rezoning of 12.5 acres from A (Agriculture) to R-1 (Single Family ) and a Preliminary Subdivision (Finch Place) to create 23 lots and a Variance to exceed the maximum cul-de-sac length of 500' located at 4970 South Robert Trail, on the north side of Red Pine Lane in the SE '/a of Section 36. ®3 C. VARIANCE - Casper's Cherokee Sirloin Room - 48 Stall Variance from the off-street parking supply requirement for a restaurant located at 4625 Nicols Road in the NW '/a of Section 31. 00 3tM D. SCHEDULE PRESENTATION, July Super Storm Report E. AMEND 2001 Fee Schedule, Right of way Management Permit Fees VII. NEW BUSINESS A. PLANNED DEVELOPMENT AMENDMENT - Signart Co., Inc. A Planned Development Amendment to increase the height of a pylon sign from 27 feet to 35 feet on Lots 1 and 2, Block 1, Bicentennial Eighth Addition, located at 3450 Washington Drive in the NE 1/4 of Section 16 3 B. CONDITIONAL USE PERMIT & VARIANCE - Grazzini Brothers & Co. A Conditional Use Permit to allow outdoor storage and a Variance from the City Code building material requirements on Lot 14, Block 7, Eagandale Center Industrial Park, located at 1175 Eagan Industrial Road in the NE 1/4 of Section 3. C. REZONING - Northern Power Products. A rezoning from A (Agriculture) to BP (Business Park) and a Final Plat (Northern Power Products Addition) for property located at 2859 Lexington Avenue South in the SE 1/4 of Section 3. D. CONDITIONAL USE PERMIT & VARIANCE - Sowles Properties Ltd Partnership. A Conditional Use Permit to allow outdoor storage with a Variance to certain performance standards on Lot 1, Block 1, Sibley Terminal Industrial Park, located at 3131 Sibley Memorial Hwy in the SE 1/a of Section 8. L/39 E. REZONING & CONDITIONAL USE PERMIT - Four Crown, Inc. A rezoning from NB (Neighborhood Business) to CSC (Community Shopping Center) and a Conditional Use Permit to allow a Class II restaurant on Lot 1, Block 1, Durning's Subdivision, Located at 4615 Nicols Road in the NW 1/a of Section 31. 9F. Review Winter Trail Maintenance Program VIII. LEGISLATIVE/INTERGOVERNMENTAL AFFAIRS UPDATE IX. ADMINISTRATIVE AGENDA A. Comments by City Council, City Administrator, and Department Heads B. Storm Update C. Central Park Update / Community Center Project X. VISITORS TO BE HEARD (for those persons not on agenda) XI. ADJOURNMENT XII. EXECUTIVE SESSION The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities and employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or status with regard to public assistance. Auxiliary aids for persons with disabilities will be provided upon advance notice of at least 96 hours. If a notice of less than 96 hours is received, the City of Eagan will attempt to provide such aid. MINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota March 20, 2001 A regular meeting of the Eagan City Council was held on Tuesday, March 20, 2001 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor-Ay ada and Councilmembers Bakken, Carlson, Fields and Tilley. Also present were City Administrator Tom Hej Senior Planner Mike Ridley, Director of Public Works Tom Colbert, and City Attorney Mike Dougherty. Mayor Awada announced that a pubk'Maring would be added regarding the vacation of public utility easements. The notice for the public hearing Wd? published in the newspaper but had been inadvertently left off the agenda. Mayor Awada also announced that item G under the Consent Agenda regarding Findings of Fact for Denial regarding a rezoning for RHB, Inc. w;ll;:ae discussed under Old Business. City Administrator Hedges noted tNK-target Coi*iifration had requested a continuance for the request for a Comprehensive Guide Plan Amendment ar%' :Aezoningc;.3lte Council all agreed that the item should be discussed due to the number of residents present regarding the issuti' Councilmember Tilley moved, Couiiciftife ni'W-13 ai6 i d a motion to approve the agenda as amended. Ayes: 5 Nay: 0 MINUTES OF THE MARCH 6, 2001 REGULAR COUNCIL MEETING Mayor Awada asked that the word "owns" be changed to, ;:rc0s" in the first sentence of the first paragraph on page five. There being no further changes; tl~:iitit a ere approved by unanimous consent. The following minutes were also app;v..,P t;kj:.unanirti rs consent with no changes: • MINUTES OF THE FEBRUARY 27, 2001 SPZ~C QtJNCIL WORKSHOP • MINUTES OF THE FEBRUARY 22, 2001 SPECIAL COWCIL RETREAT • MINUTES OF THE FEBRUARY 20, 2001 SPECIAL COUNCIL MEETING • MINUTES OF THE FEBRUARY 16, 2001 SPECIAL MEETING OF THE EAGAN CITY COUNCIL FACILITIES DESIGN TEAM • MINUTES OF THE FEBRUARY 6, 2001 SPECIAL COUNCIL MEETING • MINUTES OF THE JANUARY 16,; it73 ;KCIAj,,.QQ IL MEETING • RECO#TIONSPRESENTATIONS • Maya Babu was recognized for her recen0b" ipt of t4haidential Spirit of Community Award. Mayor Awada presented Ms. Babu with a certificate. VISITORS TO BE HEARD Elaine Eyre, 1373 Interlachen Drive expressed concern over the new "Listening Session" scheduled to begin April 3, 2001 not being broadcast. Mayo; A;v,1c}a oxlained the reasons for the change in the meeting procedures, stating many residents may be rtuO:bIJse;iussing their concerns in a more private setting and it will be more respectful to the resida s;tr1 Ifie audient ij uray be waiting for a particular item on the regular City Council agenda. • Eagan City Council Meeting Minutes March 20, 2001 Page 2 Sandra Masin. Carnelian Lane, encouraged the CounciLto institute a Public Utilities Commission that would oversee the sanitary sewer system, the storm sewer system and the water system. She also provided information regarding the regulations and bylaws of the Rosemount Public Utilities Commission. NSENT AGENDA A. Personnel Items Item 1. It was recommended to apprvNi-*Mi'I i Z e'3 Oe Worley as the Recording Secretary for the Advisory Planning Commission Item 2. It was recommended to app" the hiring of Tammy Lynn Sullivan as a part-time seasonal site coordinator/recreation leader. Item 3. It was recommended to approve the hiring of Nicholas Fobes as a part-time seasonal winter recreation leader. Item 4. It was recommended to approve the hiring of Aaron Mlynek as a seasonal water resources assistant. Item 5. It was recommended to appx~e the hiof Jessica Ofstedahl as a part-time seasonal lifeguard for Cascade Bay. Item 6. It was recommended to aprt e the hi"i~ of Matt Koppi, Steven Lay.and Rachel Carlin as part- time seasonal concessions workers (Q(. Casc~tle $ay. Item 7. It was recommended to ap .i.'...:#ie ir3n$ o ging as a part-time seasonal guest services worker for Cascade Bay, Item 8. It was recommended to accept the letter of resignation from Diane Downs. Utility Billing Clerk. who is retiring. Item 9. It was recommended to approve the appointment of Carol Tumini as Utility Billing Clerk. Item 10. It was recommended to approve the appointment of Dale Schoeppner as Acting Chief Building Official. Item 11. It was recommended to approvq tbe:#?1i2?g of fIuber, Danielle Saver and Andrew Helgerson as Police Officers. Item 12. It was recommended to 9ppi'd've the hiring: -a person to be recommended for hire as a GIS Technician in the Public Works Item 13. It was recommended to accept tlfe4&keP.{?f ipation from Mike Sheggeby, Ice Area/Pool Maintenance. Item 14. It was recommended to accept the letter of resigri~rhion from Susan Hitchens, Community Services Officer. Item 15. It was recommended to approve the 2001-2003 collective bargaining agreement with the Public Works/Parks Maintenance Collective Bargaining Unit. B. License Renewals. It was reconunende-0 to approve a Trash Hauler License Renewal for Coolidge Trucking. Cdi.''Tft :ie~ik!>Zil to adopt a resolution supporting the Caponi C. Caroni Art Park and Learning k 'Art Park and Learning Center. D. 2000 General Fund Budget Adi i . •ents, It wad recommended to approve the 2000 General Fund Budget Adjustments. E. Extension for Recording Final 5kl i ~ic1 #te Q r ies, LLC. It was recommended to approve , an extension of the recording requuerYierit'fdi'ftirel►gaiie Office Park 5 Addition (located south of Corporate Drive east of Pilot Knob Road in the northwest '/4 of Section 3) to July 6, 2001. F. Extension for Recording Final Plat - United Properties. It was recommended to approve an extension of the recording requirement for the Silicon Graphics First Addition (located north of Lone Oak Drive and east of Lone Oak Parkway in the souttweeet;;c€$pction 1) to May 15, 2001. G. (Discussed under old business) C• tro -.2s of Fact - RHB, Inc. It was recommended to confirm the Findings of Fact, ColtCkjiafons and ReStiIQ~I of Denial of the request of RHB, Inc. to establish an R-3, Residential TtyA+ &me, zoning desigftpion upon approximately 2.2 acres of land located west of Woodgate Lan@;boween Woodgate Couy4.4nd Drake Drive. in the SE '/4 of Section 29. H. Final Plat (Royal Oaks 4 h AddQ It was recommeni to approve a Final Plat (Royal Oaks 4"' Addition to allow the adjustment~~h itiY l3iffetween Lot 24, Block 1, Royal Oaks and Lot 7. Eagan City Council Meeting Minutes March 20, 2001 Page 3 Block 1, Verdant Hills located between Thomwood Court and Woodland Court in the northeast 1/4 of Section 14. 1. Final Subdivision (Spencer Addition) - Stonewood Development Corporation. It was recommended to approve a Final Subdivision entitled t3; ..-t:Spencer Addition' located in the southeast of Section 18. J. • Final Subdivision (Spectrum Busines _k) - Spectrum Business Group. It was recommended to approve a Final Subdivision (Spectrum Busin& Park) to create three lots and one outlot on approximately 27 acres located between Hwy. 55 and BbiMt{r;} '/4 of Section 2. . K. Settlement and AUAR Escrow AgreetfitSt:'1tifisfyoipdi;d to approve the Settlement Agreement for Projects 745, 746 and 809 (Blue CoWian and Blue Water Road - Right of Way and Assessments) along with the AUAR Escrow Agree and authorize the Mayor and Deputy Clerk to execute all related documents. L. "Operation Educate Teens" Grant. It was recommended to approve a grant application between Minnesota Department of Public Safety and City of Egan for Operation Educate Teens grant. M. Proiect 754, Hilltop Estates Final Assessment Roll. It was recommended to receive the Final Assessment Roll for Project 754 (Hilltop Estates:;--*reet Overlay) and schedule a public hearing to be held on April 17, 2001. N. Project 781, Vienna Woods/Rahn Riggs Final A-,49$ssment Roll. It was recommended to receive the Final Assessment Roll for Project 781 (Vi'. tta Wood hn Ridge Additions - Street Overlay) and schedule a public hearing to be held on April 17,.2001. 0. Project 783, Hilltop Estates Final ASSessiit #fid}: ;lt ?i emended to receive the Final Assessment Roll for Project 783 (Wilderness Par••='Stretaf'f?iaoi#ay)'airdedule a public hearing to be held on April 17, 2001. P. Contract 01-01, Canterbury Forest / Wedgewood / Letendre Additions - Street Improvements. It was recommended to approve the plans and specifications for Contract 01-01 (Canterbury Forest / Wedge,.wood / Letendre Additions - Street Improvements) and authorize the advertisement for bid opening to be held at 10:30 a.m. n Thursday, April 12, 2001. Q. Project 750R, TH 55 & Blue Water Road Acccesa•l i tto;ls & Street Improvements. It was recommended to cancel Project 75¢R f`$ fiSe~dier Road - Access Modifications and Street Improvements) and the public head:sC? *E ed for.A'Fril 3, 2001. R. Lexington Avenue - No Parking. It uvAsa~iunencr4to approve a resolution to prohibit parking on Lexington Avenue (County Road 43) befWdit: i d.(County Road 32) and Trunk Highway 55 and authorize the Mayor and Deputy City Clerk to execu2e~#?lgted documents. S. Extension of Meter Reading Services Contract. It was r'd*' ~inended to approve a two-year extension of the current meter reading services contract with RMR Services, Inc. Councilmember Bakken moved, Councilmember Tilley seconded a motion to approve the Consent Agenda as amended. Aye: 5 Nay: 0 City Administrator Hedges comntQ> i i ft.-ppt g rement of Diane Downs commending Ms. Downs for her many years of excellent se "'I the Cry; • 'Z'UBLI#ARINGS VACATE PUBLIC UTILITY EA9V•j32,tkit;QAi~S & VERDANT )HILLS ADDITION) City Administrator Hedges introduced this item regarding the vacation of public drainage and utility easements as described for Lot 24, Block 1, Royal Oaks Addition and Lot 7, Block 1, Verdant Hills Addition. Public Works Director Colbert gave a staZFeppp,:,. Mayor Awada opened the public ~%e~i'rg Theie*ft611 :~tp public comment, she closed the public hearing and turned discussion back to the Council-..-. Eagan City Council Meeting Minutes March 20, 2001 Page 4 Councilmember Bakken moved. Councilmember Tilley seconded a motion to approve the vacation of public drainage and utility easements as described for Lot 24, Block 1, Royal Oaks Addition and Lot 7, Block 1, Verdant Hills Addition and authorize the Mayor and Deputy Clerk to execute all related documents. Aye: 5 Nay: 0 OI.D BUSINESS SCHEMATIC lF#~(~t;r#ivflk#Y CENTER City Administrator Hedges introduc@Y#tis item, stating that a full presentation had been given at the Council workshop preceding this meeting. H' ...Xed that the focus groups involved in the project had been in attendance. Mark Bodene, of Moody Nolan, Ltd. gave a visual presentation. Mayor Awada moved, Councilmember Tilley seconded a motion to approve the schematic plan for the Community Center. Aye: 5 Nay: 0 REZONING AND PREJ'ftNAR ' i#JBDIVISION (PERRON ACRES) MAf4Y LAOMPANY City Administrator Hedges introduG d;fl ip;?terq ro t ioNsideration of the rezoning of approximately 10.7 acres from A (AgricultufaYf'to f~isig)d#i ii}tt :and a preliminary subdivision located east of Dodd Road and south of Coventry Parkway. Senior Planner Ridley gave a staff report. Councilmember Bakken moved. Councilmember Tilley seconded a motion to approve a rezoning of approximately 10.7 acres from A (Agricultural) to R-1 (Single Family) located east of Dodd Road and south of Coventry Parkwav in the southeast '/4 of Section 24. Kevin Manley, applicant, addressed.iSp - if bg tfi~ residents including the existing house, concerns regarding increased traffic on Thames Ave}ji®;:4i'aiI access, later lot sizes, and sideyard setbacks for garages. Mary Simpson, 3 Thames Avenue, e.-,V* over the possibility of increased traffic on Coventry Parkway. She presented a petition for a stop sigii40Nlb-led at Coventry Parkway and Thames Avenue. The Council agreed with Ms. Simpson that a stop sign Will:fie needed at that intersection. Jodi Severson thanked the Council, the developer and the landowner for working with the neighborhood. Councilmember Carlson stated she feels 10 foot setbacks on both sidevards are needed. She also ask that a condition be added that an extra parking sp4 ~i**Oded if tbq.JQz ;pn the cul-de-sac is split into two lots. .Councilmember Tilley stated she:$ ' orts on W* "il8t on the cul-de-sac. A vote was taken on the motion.:;~•'• s: 5 N Mayor Awada moved, Councilmeilibdf=£f1r;*~notion to approve a preliminary subdivision (Perron Acres) on property located east of Dodd Road and south of Coventry Parkway in the southeast'/4 of Section 24 subject to the following conditions: 1. The developer shall comply with these st#udajis.conditions of plat approval as adopted by Council on February 3, 1993: B1, 2, 3, 4, C1, y;;Z 2. The property shall be platted. 3. The developer shall provide an Akl pipe, in accordafi~;5Aith City engineering standards. from the newh constructed pond to the existing.pcutd along the east edg$f Lots 1-4, Block 5 of the Coventm Pass 2°d Addition. Eagan City Council Meeting Minutes March 20, 2001 Page 5 4. The existing water main stub north of Welland Court shall be connected with water main within the proposed cul-de-sac. 5. The developer shall dedicate 20 feet of slope easement along the western edge of Lots 7, 8 and 10, Block 1 to accommodate the possible future rQqpu¢truction of Dodd Road. •6. This proposal shall be subject to a cast.psrks dedication. 7. This proposal shall be responsible for' 11ioviding an eight-foot wide bituminous trail within a fifteen-foot easement between Lots 7 and 10, Block-;}: tr;{o ;bpyj+~ixg it. 8. This proposal shall meet its free miti j"Al .y .tjt• olt¢ ategory A trees or one-hundred twenty- four (124) Category B trees or two-hXJred forty-eight'(248)Category C trees, or an equivalent combination of the three categories. C#Xe applicant has submitted a tree mitigation plan that shows the installation of one-hundred ten (I loj`d;' Iegory B trees to be planted on this development site. The balance of the required tree mitigation is to be fulfilled through off site tree installation (Oak Bluffs development). 9. The proposed development plan indicates that fourteen (14) significant trees will be transplanted onsite to a holding area, then replanted, via tte~;spade, following construction. These fourteen trees were included on the inventory with thirty-five otl*':rees pro.gssd to be preserved. 10. This development shall meet the CiT.~ water qi a_ requirements through a combination of on-site ponding and cash dedication. 11. The stormwater pond shall be constructed to tregf'8.8 acres of the site. It should contain a minimum wet- pond volume of 0.5 acre-feet and shiko fi Mkorxifck ea:of 0.25 acres. The stormwater treatment pond should be constructed according to I* ~etaiiifards~j:a maximum depth of 6 feet and a 10:1 aquatic bench. An outlet structure acceptable to the City's Engineering Division should be installed in the treatment pond. 12. In lieu of ponding to treat stormwater from 1.9 acres of the site, a cash dedication of $3,127 shall be required. 13. Erosion control practices should be properly installed and-rffkctively maintained throughout the development process to prevent and minimizpsRi;l©S5; 14. Side yard setbacks shall be a minirtKr~;tfp:• 15. Lots abutting Welland Court shall li+fil an extra ping pad. A vote was taken on the motion. Aye: (£'pui}cilmember Tilley opposed) Mayor Awada moved, Councilmember Bakken seconded'ailption to approve a variance to the lot width at the setback line for the two lots abutting Welland Court. Aye: 4 Nay: 1 (Councilmember Tilley opposed) Mayor Awada moved, Councilmember Tilley seconded a motion to approve the installation of a four way stop at the intersection of Coventry Parkway and Thames Avenue. Aye: 5 Nay: 0 REZONING AND, UD*JNAR'-:•,MKijVISION (THOMAS WOODS) ;:tVIANLWjAND •C0MPANY City Administrator Hedges introt~iccd this it h};Fegarding a rezoning of 13.0 acres from A (Agricultural) ' to R-1 (Single Family) located south of C .W.i ost;r TJ;psid;Road and a preliminary subdivision entitled "Thomas Woods" located east of Dodd Rc tk= Zit ~ idtlfi i E}$I ;d'fad. Senior Planner Ridley gave a staff report. Mayor Awada opened the floor for public comment. Wayne Schwanz, 4900 South Dodd Road, FepTognting 48 residents in the area, asked that the Council continue consideration of this issue until oftgr.: tjg; l i j#'KIWJ public hearing regarding public improvements to South Dodd Road. Mayor Awada agreed j?Gtil'be a gt7iii~, decision to handle the infrastructure issue prior to the rezoning and subdivision. Mr. Manley indicated he would;idicilling to continue p;onsideration of the issue until the April 3, 2001 City Council meeting. i Eagan City Council Meeting Minutes March 20, 2001 Page 6 Mayor Awada moved, Councilmember Tilley seconded a motion to continue consideration of a rezoning of 13.0 acres from A (Agricultural) to R-1 (Single Family) located south of Cliff Road and west of Dodd Road and a preliminary subdivision entitled "Thomas Wogy}.s" located east of Dodd Road and north of Diflley Road to April 3, 2001. Aye: 5 Nay: 0 SUPER 4AtO k&TUDY City Administrator Hedges introducgd.*is item regarding a•2' Opinion Study report for the Jul), 2000 Super Storm prepared by WSB and Associate.-uc. Public Works Director Colbert stated that on November 6, 2000 the City Council directed an independet i study of the July 2000 Storm Analysis Report prepared bN Bonestroo, Rosene, Anderlik & Associates. On January 16, 2001, the Council selected the firm of WSB & Associates to perform the 2nd opinion study report. Director Colbert introduced Pete Willenbring of WSB who presented the results of the report. Councilmember Bakken moved, C"ilmemllW.;Tilley seconded a motion to receive the 2nd Opinion Study report for the July 2000 Super Storm Dared by !W and Associates, Inc. Aye: 5 Nay: 0 FINDINGS OF FA(T.FOR:DERfAL,.REZONING - RHB, INC. City Administrator Hedges introduc"d'tl.:,y t -Mgbifdi lg:*,iiWings of Fact, Conclusions and Resolution of Denial of the request of RHB, Inc. to establish an R-3, Residential Townhome, zoning designation upon approximately 2.2 acres of land located west of Woodgate Lane between Woodgate Court and Drake Drive. Cite Attorney Dougherty noted that the applicant had informed the City staff that an error had occurred in the processing of the application, in that the property, though designated as R-1, on the City zoning map, had been previously zoned R-4, Multiple Family Residential and that the qiw 9S.-' had not been notified of any amendment to the zoning district and that the zoning map is erronequS; ` 3~dijo&t - went on to state that City staff had been unable to serif}- the action taken by the City,-it►: tQtq g~_prdpertv from R-4 to R-1 and the map may be in error. The Council directed staff to commence;:: pzQxiing 60he property to R-1, Single Family Residential for seaik: consistency with the Comprehensive Guide Land Mayor Awada moved. Councilmember Carlson secondeQ'anotion to approve the Findings of Fact for Denial of a rezoning for RHB, Inc. Aye: 5 Nay: 0 NEW BUSINESS WASTE REDUCTIQN:V"MISSIQ&l *ULER REPRESENTATIVES .City Administrator Hedges disci. iSSCk this itei:6drding the acceptance of letters of resignation from Mike Stone (BFI), Hauler Representative•ppd Jim Wei r'22ttle (Waste Management), Hauler Representative from the Waste Reduction and Recycling ComCion. Mayor Awada moved, Council ni[rer "FT"C SeC}ji.2t3a4iotion to accept letters of resignation from Mike Stone (BFI), Hauler Representative and Jim Weinzettel (Waste Management), Hauler Representative from the Waste Reduction and Recycling Commission and appoint Doug Link to the Commission. Aye: 5 Nay: 0 PRELIMINARY. 5.1.X"SION (ECOLAB ADDITION) City Administrator Hedges introdti~eil'ifiis tempi a preliminan- subdivision entitled "Ecolab Addition ' on propem located south of LQ;£7ak Road and we'st;Q Lunar Lane. Senior Planner Ridley gave a staff report. Jim Wilson, representing Ecolat;-:. ated he is opposed t(j*ndition number seven regarding documentation granting ingress/degress':g?;4fiK.,O .tbd: mess drive to Lot 2 for use by future development Eagan City Council Meeting Minutes March 20, 2001 Page 7 of Lot 2. Mayor Awada explained the need for the access and indicated that after the property is sold, the applicant could request a vacation of the easement. Councilmember Bakken agreed, and stated he felt that flexibility should be preserved. Councilmerber Carlson moved, Couttki nember Bakken seconded a motion to approve a preliminary subdivision entitled the "Ecolab Addition"' on p*' o'serty located south of Lone Oak Road and west of Lunar Lane in the north 1/2 of Section 11 subject to the followipg cpj1Iipl?S;, 1. The developer shall comply with these 9 taii$'s'COii~itfdfe9 o~'pfat approval as adopted by Council on February 3, 1993. Al, B4, D1, El 2. The property shall be platted. 3. Proposed Lot 2 shall be subject to a cash parks dedication and cash trails dedication at the time of building permit. 4. The storm water pond, in accordance with City engineering standards and Storm Water Management Plan, shall be constructed on Lot 2 by the deyeloper at time of building permit. 5. The developer shall provide public &4 a and i4jljjy easement over the required storm water pond (Pond BP-14) at the time of building permit.':.: 6. Restricted access shall be dedicated on-ft Final Pii ilong the entire length of the subdivision, except in the area of the existing Lot 1 access, along Lone Oak 7. The Developer shall prepare and subrr*;a .Vp.zW.mtS.dpG1VeR ....1..-align granting ingress/egress access over the existing access drive to Lot 2 for use tlry 3tic ;r`iehQpjifi#;gf:i~t 2. Such documentation shall be submitted to the City Attorney for review and approval at tiirie*of Final Subdivision. A vote was taken on the motion. Aye: 5 Nay: 0 COMPREHENSIVE GUIDE PLAN AMENDN%NT AND REZONING TARGET COR¢RA''QN City Administrator Hedges introdtfeasbIs:I4ein'iega>i►g a Comprehensive Guide Plan Amendment changing the Land Use Guide Plan designation of.2 .7 acres qf' and located north of Yankee Doodle Road and west of Pilot Knob Road from CA, Central AA9-Q6ir;- %unity Shopping Center and the rezoning of 24.7 acres of land located north of Yankee Doodle Road aii$-to*st;i-~brt.Knob Road from A, Agriculture to CSC, Community Shopping Center. Senior Planner Ridley gave a sfa f'Mrt. Councilmember Bakken moved, Councilmember Fields seconded a motion to direct staff to prepare Findings of Fact for Denial of a Comprehensive Guide Plan Amendment changing the Land Use Guide Plan designation of 24.7 acres of land located north of Yankee Doodle Road and west of Pilot Knob Road (in the southeast 114 of Section 9) from CA, Central Ar904 .CSC, Community Shopping Center. Bill Zanoni, representing Target, tha1'1Xp-;e, fitpl'eft&ive Guide Plan amendment is appropriate for the proposed Super Target and that they world be in cd¢'Viance with the Comprehensive Guide Plan policies. Councilmember Carlson asked tom' ~-r they had initially requested a continuance of this item. P.P Mr. Zanoni stated the continuance had be*W"** jib ;fl%iiA tSf}ia or a traffic study to be performed. Councilmember Carlson stated unless the applicant is gouirto7eWest a different use for the land she sees no need to continue the issue, as the proposed Super Target is not an appropriate use for the property. Mayor Awada stated that retail is not an appropriate use for the property and that previously proposed projects have been denied as well. Reid Hansen, attorney representft-.1W Perron Farm*; ed the Council to consider the proposal by Target Corporation, as it would be a bene iTthe entire City. I trrther stated the property, owners have received no offers for anything other than retail biitckesses. Mayor Awad~Cstated she felt there will be proposals in the future that will better suit the property. I Eagan City Council Meeting Minutes March 20, 2001 Page 8 Richard Newfield, 3442 Highlander Drive, presented a petition from the Surrey Heights Homeowners Association opposing the proposal by Target Corporation. Gerry Messler, 1523 Aspen Drive, stated he agreed with the Council's motion for denial. Lou Stocko, Gramercy Corporation, : letter on behalf of 69 homeowners in the area who are opposed to the proposal by Target Corporation. A vote was taken on the motion. Ayel'S'~ N~ ~13 . QWEST EMERGENCY PREPAREDNESS NETWORK City Administrator Hedges introduced this item regarding the adoption of a resolution supporting the Qwest Emergency Preparedness Network. Councilmember Bakken discussed an offer to the City to participate in a pilot project funded in part by capital funds Ift Koch Refinery. Mayor Awada moved. Councilmembe*:Bakken*-nded a motion to adopt a resolution supporting the Q«,est Emergency Preparedness Network. 8.}0f 5 Nay: ADiI]f i`fAC►A Mayor Awada moved, Councilmember Carlson seconded a motion to cancel the Special City Council Meeting scheduled for April 10. 2001. Ave: 5 Nay: 0 ADJOURNMENT The meeting adjourned at 9:00 p.m. MBM Date Deputy City Clerk If you need these minutes in an alternative form such as large print, Braille, audio tape, etc., please contact the Cit} of Eagan, 3830 Pilot Knob Road, Eagan, MN 55122, (651) 681-4600, (TDD phone: (651) 454-8535). The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities. facilities and employment without regard to.;a ei;:eo#ix, creme;.;olip,4*n, national origin, sex, disability, age, sexual orientation, marital status or status with r3ifti pfiE}33i1is~tte:: Agenda Information Memo April 3, 2001 RECOGNITIONS & PRESENTATIONS A. KATIE TILLEY - CHAMPIONS OF HEALTH AWARD FACTS: Katie Tilley is being honored as a Champion of Health for her work to improve the health of the community. Representatives from Blue Cross will present the award to Katie. ATTACHMENTS: Attached as page number3_ is a copy of a letter from Blue Cross Blue Sheild of Minnesota regarding the award. a MEMO city of eagan MEMO TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: MARCH 30, 2001 SUBJECT: AGENDA INFORMATION FOR APRIL 3, 2001 CITY COUNCIL MEETING ADOPT AGENDA/APPROVE MINUTES After approval is given to the April 3, 2001 City Council agenda and the minutes of the March 20, 2001 regular City Council meeting, the following items are in order for consideration. BlueCross BlueShield of Minnesota March 21, 2001 s Va Tom Hedges City Administrator City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 P.O. Box 64560 Dear Tom, St. Paul, MN Please Join us to honor a champion! 55164-0560 Katie Tilley will be honored for her work to improve the health of their community. 651.662.8000 She has been named a Champion of Health for her work with several anti-tobacco 1.800.382.2000 and anti-drinking initiatives, such as Mothers Against Drunk Driving-Youth in Action Team, Target Market and the Tobacco Endowment Advisory Group. www.biuecrossmn.com The surprise 15-minute award presentation will take place: When: 6:30 p.m. Tuesday, April 3 Where: Eagan City Council Meeting 3830 Pilot Knob Road Eagan, MN 55122 Champions of Health honors individuals, organizations and businesses that have gone above and beyond to improve the health of their community. It is sponsored by Blue Cross and Blue Shield of Minnesota. Co-sponsors are the Minnesota Institute of Public Health, the Greater Minneapolis Chamber of Commerce and CityBusiness. Winners receive a $500 grant for the health-related charity of their choice. Hope to see you there! Sincerely, 1 ,:Lj kcz_ Muriel Scott Community Affairs Blue Cross and Blue Shield of Minnesota is an independent licensee of the Blue Cross and Blue Sh!e'd Association I Agenda Information Memo April 3, 2001 RECOGNITIONS AND PRESENTATIONS: B. SWEARING IN OF NEW POLICE OFFICERS The following new police officers will be sworn in: Robert Rollins Eric Huber Danielle Saver Andrew Helgerson Agenda Information Memo April 3, 2001 Eagan City Council Meeting CONSENT AGENDA The following items referred to as consent items require one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Old or New Business unless the discussion required is brief. B. PERSONNEL ITEMS Item 1. Code Enforcement Technician-- ACTION TO BE CONSIDERED: To approve the hiring of Brent Marshall as a Code Enforcement Technician. Item 2. Part-time Seasonal Recreation Leader/ Site Coordinator ACTION TO BE CONSIDERED: To approve the hiring of Sheila O'Bryan as a part-time seasonal recreation leader/ site coordinator. Item 3. Part-time Seasonal Skating Instructor/Civic Arena-- ACTION TO BE CONSIDERED: To approve the hiring of Joseph Hutton as a part-time seasonal skating instructor. Item 4. Part-time Seasonal Lifeguards/Cascade Bay-- ACTION TO BE CONSIDERED: To approve the hiring of Lindsey Larson, Katie Lineer, Eric Sidler, Ann McGrath, Kristin Fleming, Nikki Christie, Jennifer Bolint, Jacqueline Peters, Brandon Halverson and Ashley Crunstedt as part-time seasonal lifeguards for Cascade Bay. Item 5. Part-time Seasonal Lifeguard Instructor/Cascade Bay-- ACTION TO BE CONSIDERED: To approve the hiring of Charlie Goodman as a part-time seasonal lifeguard instructor for Cascade Bay. i Agenda Information Memo April 3, 2001 Eagan City Council Meeting Item 6. Part-time Seasonal Concessions Workers/Cascade Bay-- ACTION TO BE CONSIDERED: To approve the hiring of Joe Kirschbaum, Jamie Lewis, Luke Duenow, Matthew Howard, Erinn Swinton and Jenna Clark as part-time seasonal concessions workers for Cascade Bay. Item 7. Part-time Seasonal Concessions/Guest Services Team Leader-- ACTION TO BE CONSIDERED: To approve the hiring of Jodi Wilson as a part-time seasonal concessions/guest services team leader for Cascade Bay. Item 8. Part-time Seasonal Guest Services Workers/Cascade Bay-- ACTION TO BE CONSIDERED: To approve the hiring of Jessica Lewis and Brittany Fleming as part-time seasonal guest services workers for Cascade Bay. Item 9. Part-time Seasonal Guest Services Shift Leader-- ACTION TO BE CONSIDERED: To approve the hiring of Sally Andrews as a part-time seasonal guest services shift leaden for Cascade Bay. Item 10. Part-time Seasonal Maintenance Worker/Cascade Bay-- ACTION TO BE CONSIDERED: To approve the hiring of John Lostetter as a part-time seasonal maintenance worker for Cascade Bay. 6 Agenda Information Memo April 3, 2001 CONSENT AGENDA: C. APPROVE NEW LICENSES ACTION TO BE CONSIDERED: To approve a commercial fertilizer license for Green Masters, Inc. FACTS: • Staff has reviewed the application and finds it acceptable. ATTACHMENTS: A copy of the application for Green Masters Inc. for a Commercial Fertilizer License is attached without page number. i Agenda Information Memo April 3, 2001 CONSENT AGENDA: D. APPROVE LAWFUL GAMBLING PREMISES PERMIT APPLICATION FOR VFW POST 6212 ACTION TO BE CONSIDERED: To approve a Lawful Gambling Premises Permit for VFW Post 6212 for pull-tabs at Mediterranean Cruise Restaurant, 3945 Sibley Memorial Highway. FACTS: • Staff has reviewed the application and finds it acceptable. ATTACHMENTS: A copy of the application for a Lawful Gambling Premises Permit for VFW Post 6212 is attached without page number. Agenda Information Memo April 3, 2001 CONSENT AGENDA E. SET PUBLIC HEARING DATE FOR MAY 1, 2001 TO CERTIFY DELINQUENT UTILITY BILLS ACTION TO BE CONSIDERED: To set a public hearing date for May 1, 2001 to certify delinquent utility bills and delinquent false alarms and weed cutting bills. FACTS: • There are 361 utility accounts to be certified with the total dollar amount being $54,595.78. • There are 28 false alarm bills to be certified with the total dollar amount being $4,867.50 • There are two outstanding weed bills to be certified with the total dollar amount being $415.70. 9 Agenda Information Memo April 3, 2001 Eagan City Council Meeting F. VACATE LAWRENCE AVE. & LINDE LANE ACTION TO BE CONSIDERED: Receive petition for the vacation of Lawrence Avenue & Linde Lane and schedule a public hearing to be held on May 15, 2001. FACTS: • The City has received a petition from Grand Oak Office, Inc. (aka Interstate Partners previously Wispark inc.) to vacate the public rights of way of Lawrence Ave. and Linde Lane located in the Kollofski's Addition north of Hwy 55 at Blue Water Rd. • The applicant wants to replat all the lots in the Kollofski Addition including the public rights of way of Lawrence Ave. and Linde Lane for redevelopment as part of the overall Grand Oaks Office Park. The developer's application is currently programmed to be presented to the Advisory Planning Commission on April 24 and the City Council on May 15. The approval of this request will be dependent on the approval of the related replat. • All application materials have been reviewed and found to be in order for Council's consideration of scheduling a public hearing to formally discuss the merits for this request. ATTACHMENTS: • Legal Description and graphic, page . • Location Map, page /v i a.C rn "tea .l{ / .t, \ ~ Id, It, 6LOZ!L R/W VACATION n oro nay av a~w~r_ R ~~.w~w I 1d' ~OlOpd ~ fM.PRI sef w1 wlr mt M ..w Inf .W OO IY I~R011 Y .IIIM / O i11! A~.Tw uwlws~ ws .R 4~* ITa ~VI:JO.~, wt aw ^i wt s~ SEC nIP 27. R-GE IJ +^w~ ~ W NCMiTV YAG ~ ~ i ~r N~ riw IY~~ ~ .wmr ww w. w .r . w.. rr ~ ~iws r~ n {m wn r! w..w n ~wr ~ 1i otr r'wn E 7VPO RAM Tj= mmm GMAM a" We. SATHRE- BERCQUIST. INC. bmm owPUT od r- o L°` ° L*Q'11- iAC4R. IO+ toll n►•pe P1♦V1Rm MW E. WISPAR[ CORPORATION E BLUE GENTIAN R o CIR • O JE GEN~\PN ~ GF y J NORTHWEST ~ } 1 o• / SS o P Z Pl< 3 4ONF T. cA T. LOCATION LL- 1 ~0 J WATERS S ROAD U Y Q O `oNE 9 0 M :;z 70 . 26) LONE OAK ROAD m FIGURE LAWRENCE AVE. & LINDE LN. City of Eagan RIGHT OF WAY VACATION 3-30-01 Agenda Information Memo April 3, 2001 Eagan City Council Meeting G. PROJECT 764R, SELMARK/ HARVEY/ BURRVIEW ACRES STREET IMPROVEMENTS ACTION TO BE CONSIDERED: Receive the Draft Feasibility Report for Project 764R (Selmark/ Harvey/ Bun-view Acres Additions - Street Improvements) and schedule a public hearing to be held on May 1, 2001. FACTS: • On April 6, 1999 the City Council approved Project 764 providing for the rehabilitation of the local residential streets in these subdivisions. On April 4, 2000 the Council canceled this project due to the delay in construction build out of the Cherrywood Knoll Add. and its related construction impact on the local streets. • On January 2, 2001 the Council approved the preliminary subdivision of Crane Creek located between Chapel lane and Hwy 55. As a result of these public meetings, the City Council directed staff to prepare an updated and revised feasibility report for the street rehabilitation of the streets in the Selmark/ Harvey/ Bun-view Acres Additions. The streets in the neighborhood include Chapel Lane, Wren Lane, Roll Lane, Sally Circle, Rita Court, and Random Road. • The bituminous recycling of the streets within the Selmark/Harvey/Burrview Acres neighborhood is currently programmed for 2001 in the City of Eagan's 5-Year CIP (2001-2005). • An informational neighborhood will be held with the adjacent property owners prior to a public hearing to review and discuss the proposed improvements. • A draft of this feasibility report has been prepared and is being presented to the Council for their consideration of scheduling a public hearing for May 1, 2001. ATTACHMENTS: • Draft Feasibility Report, attached without page numbers. 13 Agenda Information Memo April 3, 2001 H. PROJECT 806, KENNERICK ADDITION (POND HDP-1) STORM SEWER IMPROVEMENTS ACTION TO BE CONSIDERED: Receive the draft feasibility report for Project 806 (Kennerick Addition, Pond HDP-1-Trunk Storm Sewer Outlet) and schedule a public hearing to be held on May 1, 2001. FACTS: • On May 16, 2000, the City Council adopted the Public Works Department's 5-Year Capital Improvement Program (2001-2005) including the construction of a storm sewer outlet for Pond HDP-1 in 2001. This schedule anticipated the development of the proposed Kennerick Addition. • On September 15, 2000 city staff received a petition signed by Brad Swenson, developer of the Kennerick Addition, and Eileen Kennedy, 1415 Lone Oak Road, requesting the installation of a storm sewer outlet for Pond HDP-1 on the north side of Lone Oak Road (County Road 26), west of Pilot Knob Road (County Road 31). • On October 3, the City Council authorized the preparation of a feasibility report identifying the scope, cost, financing and schedule of the construction of a storm sewer outlet for Pond HDP-1 to serve the proposed Kennerick Addition and additional adjacent properties. • On December 4, 2000 the Council approved the preliminary subdivision of the Kennerick Add. One of the conditions of approval is the Council's subsequent approval of this storm drainage improvement. • A draft feasibility report has been completed consisting of the storm sewer improvements necessary for the development of the proposed Kennerick Addition and is being presented to the City Council for their information and consideration of scheduling a public hearing to formally present and discuss the merits of this project. • An informational neighborhood meeting will be held with the adjacent and potentially assessed property owners prior to the Public Hearing to review and discuss the proposed improvements. ATTACHMENTS: • Draft Feasibility Report, attached without page numbers. ~y Agenda Information Memo April 3, 2001 Eagan City Council Meeting 1. LOT 3, BLOCK 1, UNISYS PARK ADDITION (NORTHWEST AIRLINES) EASEMENT VACATION ACTION TO BE CONSIDERED: Receive the petition to vacate public drainage and utility easements and schedule a public hearing to be held on May 1, 2001. FACTS: • On March 27, 2001, City staff received a petition from Bill Breyfogle, of Northwest Airlines, requesting the vacation of drainage and utility easements on Lot 3, Block 1, Unisys Park Addition, west of Pilot Knob Road and north of Yankee Doodle Road in north-central Eagan. • The easements were originally dedicated to the City as part of the Unisys Park Addition plat to accommodate public water main and sanitary sewer pipes within the development. • The purpose of the request is to allow the expansion of the existing Northwest Airlines office building. The existing water main and sanitary sewer lines will be relocated and modified with new easements provided by the property owner via separate document as part of the building permit process. • Notices will be published in the legal papers and sent to all potentially affected and/or interested utilities for comment prior to the scheduled public hearing. ATTACHMENTS: • Legal Descriptions/ Graphics, pages and. Q SKYLINE DR N 1 ,SKYLINE RD `6~ i o GpNp~'E $TEPNANE g im RD mor RUSTIC HI LS DR.~~ LA. QP t o/J~ LONE CAK ROAD 3 ( CO. RC. 25 ) ! w Y PILOT 1 KNOB a o , LIB cr w Ig PARK a U SI l lu I a l3' 26 ,IEADOW VIEW RED CEDAR RD. ~ YOWERVI RD. \ P~ PRNUM OR TOWERVIEW RD. , g QUARRY 8 OU OAKS RD. LOCATION o1 Z ~ 9 MOONNE J ° !g ! iURDY~ PARK 00 DR. w DRIVE u `L AK ETENDRE ST. ;DR. I ARICE z Z v V II Z J1 QUARRY w' ER BLUFF O C 9 j I , 1 DONALD °I , Q < I PARK ' i 7!-- 81 Wo " J ' w C CENTURY / i ~PT. Y-k\JKEE DOODLE ROAD ( CO. RD. 28) c st ! ~ j a WATER L ~ DER ST. ~ Djo ~ OR. 97 z ~o i U TREATMENT I w ~'iI `t~aG / I FACILITY ; Li 0 g H GNts OR. CITY 96 = z P / / MAINT. 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Y ftl r xW parpn+al arwan Plan Iarmrnaln{. Inar+a SoW U1•aYW NW aYlenruJltaepran currr+Nm <reae lyre lnreuun{ s'3" CRltn!.Tl.x -iCV iHf H V.l1U nti[N laN1 C-S1RI LMIN :YEVE\rS IIIE.\ I'Ml Decawlnll.l 02 FI~tA rnL.xt .n ~_-L 3. FiH. Ca 11 tH: All F" -L. ITT 71-11 1 P~.x It! • •.a o nLx C!Tx'v txr YNhl ICM!DE Iw x nClI?t.^YMI `HL 44:1`01-16V E .~..../~/(y~~r• nr. ~/~r ~~.~_..n.r~n-• x r• i. / / C N ,LI al .I~ r. ~-`^r ___`li~`-`-r__ / xtnl n i<k•ufn n.• t I Nv 11 _.l ..D c HrR xl ""A D1NC ' James R Hill, Inc. EASEMENT VACATION AND REIACATION SKETCH ArolEp: ; mC'rlr ,,i ` I cl a C M A. ARCHITECTURE - . ; I Agenda Information Memo April 3, 2001 Eagan City Council Meeting J. REPEAL MINOR SUBDIVISION ORDINANCE - CITY OF EAGAN ACTION TO BE CONSIDERED: To approve resolution repealing Minor Subdivision Ordinance. FACTS: The Minor Subdivision Ordinance was adopted on April 4, 2000. Six applications have been processed, three have been denied. For Council information, staff has attached a memo regarding the revised draft Minor Subdivision Ordinance. ATTACHMENTS: (2) Ordinance deleting Sect. 13.11, Regarding Minor Subdivisions, page through 4 Staff memo and Draft Ordinance Revision, page ~a through . /8' ORDINANCE NO. 2ND SERIES AN ORDINANCE OF THE CITY OF EAGAN, MINNESOTA, AMENDING EAGAN CITY CODE CHAPTER THIRTEEN ENTITLED "SUBDIVISION REGULATIONS (PLATTING)" BY DELETING SECTION 13.11 REGARDING MINOR SUBDIVISIONS. The City Council of the City of Eagan does ordain: Section 1. Eagan City Code Chapter 13 is hereby amended by deleting the following Section 13.11 in its entirety. sat}sfled: The annlinatien droll invelvn the divisi9n of nnn (1) platted let into net n4era than 'ZoRing Cede. B. .pal sewer an`l ,hater fanilities C. The subdivisien Shall VAPgt All dedication R d ether r-equir-p-ments Afthe City Cede D. Jet shall net pr@viously have been the subjeet ef this Miner subdivisien ArdinaRE;e. A Ce fflpleteil annl;natien form n. B enH1icatiAR fee as established by pity ('nnnni H'[.l.rll ller, sit as ` @t@;MiRG l by the Qt3' (n»nG;1 1) Legal deOnrinti"n and „n_te_flatc sunzey. F.. C rf_f _d 14_t of name, and addresses of nentir ueus property ey,mers F Penal Plat Dr-awing prepared by n registered- fond smirazeynr G. ad n /ll oinoge E;es•nn Gentrel-Plan inn mat; a the full a •nf f t• ac r may be applirable*., I z 1 Existing (dashed) and proposed (selirl) ngrutnuirs at twe (7) feet intarn.ols to . me-An le-vel datum, extending flf~, (50) feet be-yond the subject parce-1. Building footprints (evicting and proposed) with pad elevations and unit 3. PeadS, wetlands, lakes streams, marshes(prrepesed leyatiorr-of NIA711- WA and 41AJ elova ~ epus~d I'veat and dry storage velume, area drainage and beuand--Riie--s4 4 All Storm Seaver lines inoluding inlets/ouutlets at pgnrls S T.rmm~n~Sa~imunt ngntrnl Stpao urac 6. Existing trees to ramoin 7. Delineated edge of all wetlands, and lunation of hAundar)r markers z street name,(Sl 2. Existing utilities (type-, size-1 eloyatlon location` Z Propos@d utility sen~ine t-. Street AnneSS Plan innorporatiu,g the following informatien z 1 Exi ting and prnposerl drive-way aecess ler atiens . k Plans may he gomhine`l into a single `hawing Barb- z nreces in A. Staff r-evje;j,. 3githin tem (10) werk4ng days af4er- the miner subdivision application hias been }d,, the Citshal~,'-]^empleate the, initia;ev~v tedete i~ail rv.cr' rrEtt~aCltin xa -h-as v - filed- flr ea', not, the pe-tltlel- sh-a-11 le-- so ;nfnrn,arl UlTl,vn the p n S nnS of this ration 134 1e sllbdiv Sinn 2 have-, hoom completed, the City A astFat@I• shall s6hodule-, abo-, miffe1' subdivision for- a r-ogulai cvuizc.l ~g -and tim-e -pip-al aff-bral all interested per-seas ty te be hear- Within An l re de-eta-(120) days of dol-iwi3, of an nlicatiee-submitt€d in Diu seonyliwnco with this chaps@r, the- Eellnei shall --pr-A~-er d@14), said Minor rl'IQV$ admitinvnal tim-e---IA er appnprAV@ Ard@ny said RA-i-Ry subdivision. This Prnc . nI is ' I"tenliei-1 o he-- n fQ1I1 I ip ♦I.~ZC~Zl IICOIIQG'Q t CD - in I semplians@ i'vith _Minn. Stiatr§ivcr359. Final opprevol sh ll be far n peried of M,e (2) years or- lenger, oas specified by the ,,,,,nil 13@@ri r@serd@d v14-th the - r'~Tshall be n„11 Wad void, and a new petitien-a shall grant a exw O1ea of ti"'e prier to the expirotinn d to the- miner s b (`vai3cT t. Rty (60) days em Irn, innzvr-ORVdiyis'i6ri ~v~th thv - v-c~6Ard°ci• ~iLitl~H - Sid ~ fivrri zr opprey l by th@ geunnil1 sinless ° time evtcansien has been grnnt@d by the (`niipnil City, F;4111re-, tA T-0,0-Ard the, ";11haivisien ;A,4hin the sixt), (60) da3, period shall rendear the- pr-eGessed and appr-e;,ed by the time in iyhinh the subdiyisinn sl'"411 be rennrlie(1 Pro ~--~Te6e;fl;<1g. tiic°-City nllal-n i-iS$11c°- art pem4 sAmrmisicc GenstfuGtien under- public utility er- str-e@t GeRtf-ag-ts en the sub-divid-ed pr-ep@fty w464 .1110h time-, as the, City Clerk har, been NAtil;f4e-d thAt the- MinAr- be- Section 2. Effective Date. This ordinance shall take effect upon its adoption and publication according to law. ATTEST: CITY OF EAGAN City Council By: Mira McGarvey By: Patricia E. Awada Its: Deputy Clerk Its: Mayor Date Ordinance Adopted: Date Ordinance Published in the Legal Newspaper: Date of Advisory Planning Commission Hearing: C~ i MEMO city of eagan TO: Tom Hedges, City Administrator FROM: Mike Ridley, Senior Planner Ae. DATE: March 30, 2001 SUBJECT: Minor Subdivision Ordinance As part of consideration for repealing the ordinance, I would like the City Council to be aware that the standard Preliminary and Final Subdivision process will produce similar two lot subdivision requests. I believe the concerns of the Council has expressed in denying past Minor Subdivision requests can be best served by the revised draft Minor Subdivision Ordinance. To specifically address a recurring Council concern, a Performance Standard was added to the revised draft ordinance that requires newly created lots to not only meet zoning district area requirements but also that the lots have an area not less than 80% of the average adjoining lots. While I understand the frustration experienced, I wanted the Council to be aware that the revised Minor Subdivision Ordinance is more stringent than the Preliminary and Final Subdivision process in terms of assuring compatibility in lot sizes. Please contact me if you have any questions or need additional information. F-A ORDItiINACE NO. 2ND SERIES .-kN ORDFN.-\-NCE OF THE CITY OF EAG.4N, %n-\-ESOTA, .k\LEN"DItiG EAG.a.\ CM CODE CHAPTER 13 ENTITLED -SUBDIVISION REGL`LATIONS" BY AMENDING SECTIONS 13.04 kN-D 13.11 REGARDING THE REGULATION OF ` 11NOR SliBDI'vISIONS; A_N"D BY ADOPTING BY REFERENCE EAG.AN CITY CODE CHAPTER 1 AN-D SECTION 13. 99. The City Council of the City of Eagan does ordain: Section 1 Eagan City Code Chapter 13 is hereby amended by changing Section 13 04 to read as follows Sec. 13.04 Definitions. I nprovements. means any structure or thin erected or constructed on a lot for its utilization including. but not limited to. buildings See also the definition of Public unr2rovements. Section 2. Eagan City Code Chapter 13 is hereby amended by changing Section 1 1 1. subdi~ isions 1 throuUh 3, to read as follows. Section 13.11 (Minor Subdivisions) amended to read as follows. Siibcl. 1. Oriahficariwi. To qualify as a minor subdivision, the following conditions shall be satisfied. A. The application shall involve the division of one (1) platted lot into not more than tv~o lots: Zenine Cede. B. The proposed lots shall conform to the requirements of this chapter and any other laws affecting the design and improvement of a subdivision. C Beth The proposed lots shall meet all minimum dimensional requirements of the Zonin` Code and shall have an area of not less than eighty (80) percent of the average adjoining lots. D. All improvements to the proposed lots shall be consistent with the improvemen,< if any, to the adjoining lots. E -The proposed lots shall have access to an improved street(s) and shall connect municipal sewer and water facilities. 5'uhl. Suhmm.rstojt tiiforvmcmorr. A, Completed the application form B application fee as established by the City Council. C Escro,.v deposit as determined by the City Council. D. Legal description and up-to-date survey. E Certified list of names and addresses of Eentie-aeu property owners w [thin three hundred fiftv (350) feet of the sublect property F. Final Plat Drawing prepared by a registered land surveyor. G GradinQDrainaae Erosion Control Plan incorporating the followinL, information as may be applicable*~ I Existing (dashed) and proposed (solid) contours at t%yo (2) foot inter,ai~; t~ mean sea level datum, extending f fty (50) feet beyond the subiect parse'. Building footprints (existing and proposed) with pad elevations and unit type. 3 Ponds, wetlands, lakes, streams. marshes (proposed ele% ation XWL. Hl,N,Nl, and OHS``' elevation, proposed wet and drn storage \ olunil, area drainage boundaries). Ali storm sewer lines, including inlets outlets at ponds Erosion%sediment control structures. 6 Existing trees to remain. i. Delineated edge of all wetlands and location of boundary markers H. Utility Service Plan incorporating the following information as may be applicable*. 1 Street name(s). Existing utilities (type, size, elevation.. location) 3 Proposed utility service. Section , Effective Date. This ordinance shall take effect upon its adoption and puhi!,:,t!:_ according to la%\ .-ATTEST CITY OF EAG.4L Cite Council B% Holly N. Duf'f,, Bv Patricia E. vvada Its Depute Clerk Its: Mayor Date Ordinance .-adopted: Date Ordinance Published in the Legal tie~~spaper Date o Advisor'. Planning Commission Hearing c:2 Agenda Information Memo April 3, 2001 Eagan City Council Meeting ITEM.,: K FISH LAKE WATER QUALITY PROJECT- RECLASSIFICATION OF CITY POND JP-47 ACTION TO BE CONSIDERED: Reclassify City Pond JP-47 from Class IV (Wildlife Habitat) to Class VI (Sediment Basin) to provide the City more opportunity for effective operation and maintenance of the alum-dosing facility for Fish Lake. FACTS: • Fish Lake is one of only six of the City's Class I (highest priority) lakes with potential to support direct contact recreation, suoh as swimming. • A 1994 study of the water quality impairments of the lake identified an alum-dosing facility as one remedial water quality project. In 199 and 1996, the City entered into agreements with the Minnesota Pollution Control Agency to fund a Fish Lake Clean Water Partnership Project, which included constructing such a facility. • In 1998, the City built an experimental alum-dosing facility between Hurley Lake and Fish Lake. The facility- adds to a stormwater force main aluminum sulfate (alum), which reacts with the phosphorus in the stormwater before it enters Fish Lake and forms aluminum phosphate. The phosphorus is thus rendered unavailable to algae that impair water quality, but the aluminum phosphate accumulates as sediment in a wetland (JP-47) upstream of the lake. • Since 1998, large quantities of aluminum phosphate have accumulated in JP-47, especially after 2000 when the City increased the alum-dose sevenfold. For the City to maintain its highest priority classification of Fish Lake, a long-term strategy is needed to effectively operate and maintain the facility and its receiving waterbody. • City Pond JP-47 is classified Class IV (Wildlife Habitat) by the 1990 Eagan Water Quality Management Plan. However, this classification is inconsistent with the accumulation of aluminum phosphate sediment. By downgrading JP-47 to Class VI (Sediment Basin), the City's actions would be consistent with its classification system; a small wetland would be degraded on behalf of the prioritization of a waterbody much more valuable to the entire community. • At its March 19, 2001 meeting, the Advisory Parks Commission unanimous adopted a motion to forward this recommendation to the City Council. a6 Agenda Information Memo April 3, 2001 Eagan City Council Meeting L. APPROVE CASCADE BAY COLD WEATHER POLICY ACTION TO BE CONSIDERED: To continue approval of the Cascade Bay Cold Weather Policy to the April 17, 2001 City Council meeting. a~ Agenda Information Memo April 3, 2001 Regular City Council Meeting M. RESOLUTION TO SUPPORT QWEST EFFORTS TO BRING DSL TO EAGAN ACTION TO BE CONSIDERED: To adopt the resolution affirming efforts by Qwest and the City of Eagan to bring DSL high speed internet access to all of Eagan. FACTS: • The Eagan City Council, in the State of the City address on January 18, 2001, included as a priority the delivery of DSL service to all of Eagan within the calendar year. This priority was the result of the overwhelming interest of the community, which is generally very aware of technology and its advances. • Councilmember Bakken was assigned this item as part of the Strategic Planning process and has taken the lead on moving forward with meetings and discussions with Qwest. • Councilmember Bakken and members of the staff met with representatives from Qwest on March 19, 2001 to discuss the timeline for delivery of DSL internet access to all of Eagan in the coming year. With a clearer understanding of the technological limitations and potential of the DSL system, the City and Qwest agreed to work together to increase public awareness of the availability of DSL as it becomes available. ATTACHMENTS A copy of the resolution is attached as page. i CITY OF EAGAN RESOLUTION AFFIRMING EFFORTS BY QWEST AND THE CITY OF EAGAN TO BRING DSL HIGH SPEED INTERNET ACCESS TO ALL OF EAGAN WHEREAS, the City Council of the City of Eagan has identified citywide access to high speed DSL service as a priority for its residents; and WHEREAS, City representatives have met with representatives of Qwest and formed an informal agreement to work together toward the mutual goal of bringing DSL to all of Eagan; and WHEREAS, the City has at its disposal the ability to support the expansion of DSL availability through action and increased public awareness; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Eagan resolves to partner with Qwest to expedite and coordinate the public rollout of DSL service throughout the community and to use the City Council's public forum to increase public awareness of this development. CITY OF EAGAN CITY COUNCIL By: Its Mayor Attest: Its Deputy Clerk Motion made by: Seconded by: Those in favor: Those against: CERTIFICATION 1, Mira McGarvey, Deputy Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 31h day of April, 2001. Mira McGarvey, Deputy Clerk ~9 Agenda Information Memo April 3, 2001 Eagan City Council Meeting N. CONFIRMATION OF FINDINGS OF FACT, CONCLUSIONS & RESOLUTION OF DENIAL - TARGET CORPORATION ACTION TO BE CONSIDERED: To confirm the Findings of Fact, Conclusions & Resolution of Denial of the Comprehensive Guide Plan Amendment and Rezoning requests of Target Corporation of 24.7 acres of land located north of Yankee Doodle Road and west of Pilot Knob Road (in the southeast '/4 of Section 9) FACTS: At its regular meeting on March 20, 2001, the City Council directed staff to prepare Findings of Fact, Conclusions & Resolution of Denial regarding the Comprehensive Guide Plan Amendment and Rezoning requests of Target Corporation to be considered at the April 3, 2001 regular Council meeting. ATTACHMENTS: (1) Findings of Fact, Conclusions & Resolution of Denial, pages through. ~v BEFORE THE CITY COUNCIL CITY OF EAGAN, DAKOTA COUNTY, MINNESOTA In Re: Application of Target Corporation FINDINGS OF FACT, for a Comprehensive Guide Plan CONCLUSIONS AND Amendment and a Rezoning RESOLUTION This matter came before the Eagan City Council at its meeting of March 20, 2001. The Council received and considered the February 22, 2001, Planning Report; input from City staff: minutes of the public hearing held by the Advisory Planning Commission on February 27, 2001; evidence from the neighboring residents, together with all existing files, records and prior proceedings and material as presented to the Council. Based upon all the files, records and input which was presented at the meeting, the City Council makes the following Findings of Fact, Conclusions and Resolution. FINDINGS OF FACT 1. Target Corporation (the "Applicant") has acquired an interest in approximately 24.7 acres of property located North of Yankee Doodle Road and lying West of Pilot Knob Road and East of Coachman Road, all in the Southeast Quarter of Section 9. 2. The property is currently owned by Sara Irrthum and others, and consists of two unplatted parcels of land: a 23.9 acre vacant parcel and a 0.8 acre parcel, presently occupied by a single family residence (collectively the parcels are referred to as the "Property"). 3. The Property fronts on Yankee Doodle Road (Dakota County Highway Road Number 28). ,31 4. Yankee Doodle Road is programmed to be upgraded by Dakota County in 2003. to a six-lane divided roadway, which will restrict access to Yankee Doodle Road from the Property to a right-in/right-out movement only. 5. The primary access for the Property will be a roadway, to be constructed between Coachman Road to the West and Central Parkway to the East. Central Parkway is scheduled to be constructed this summer under City Project No. 790(R). 6. The Property is designated Special Area, in the City's Comprehensive Guide Land Use Plan. The Northwest quadrant of this Special Area, in which the Property is located. specifically calls for major office use. One of the goals of the Northwest Quadrant is to provide a significant corporate office employment base. 7. The Applicant seeks to establish a large-scale retail activity on the Property, and has requested an amendment of the Land Use Plan to CSC, Community Shopping Center. 8. A Conceptual Development Plan submitted by the Applicant illustrates a "Super Target" to be built upon a 15.2 acre parcel to be created on the Property and the creation of an outlot for unspecified retail uses. The Conceptual Plan would necessitate the relocation of a 100- foot wide gas easement and the filling of three wetlands on the site. 9. The configuration of Central Parkway in the area of service to the Property was not designed to accommodate the estimated traffic to be generated from a retail use on the Property. 10. On February 20, 2001, the City Council adopted an update to the City's Comprehensive Guide Land Use Plan and therein so found the present Comprehensive Guide Use Plan text for this Special Area, to be proper and viable. 11. While the Applicant has requested a rezoning of the Property from A. Agricultural to CSC, Community Shopping Center, a rezoning of the Property could not occur 3J.- i until such time as the requested amendment to the Comprehensive Guide Plan was approved by the City and the Metropolitan Council. 12. Properties located to the North and East of the Property are designated as Special Area, and developed as major office facilities for Northwest Airlines and Lockheed Martin. CONCLUSIONS I . This matter is properly brought before the Eagan City Council. 2. Approval of a Comprehensive Guide Plan Amendment changing the land use guide plan designation of the Property from Special Area, to CSC, Community Shopping Center. would not better adapt itself to the physical and aesthetic setting of the Property and the surrounding area. 3. The Applicant has failed to provide any evidence to indicate that the present Special Area - Major Office, designation is in error, or that conditions have changed such that an amendment to the Comprehensive Guide Plan is necessary. 4. Retail traffic generated from the Property would have an adverse impact upon the City's present transportation plans for the Central Area. 5. The Property continues to enjoy a viable use as Special Area, for major office uses. 6. By the greater weight of the record, and the information presented to wit, the City Council of the City of Eagan does hereby determine that a Comprehensive Guide Plan Amendment changing the Guide Use Plan for the Property from Special Area - major office. to CSC, Community Shopping Center, is not warranted. .3._3 1 RESOLUTION The City Council of the City of Eagan does hereby resolve that the Applicant's requests for a Comprehensive Guide Plan Amendment to change the Land Use Guide Plan Designation of the Property from Special Area, to CSC, Community Shopping Center, is hereby denied. Furthermore, the City Council of the City of Eagan does hereby resolve that the Applicant's request for a rezoning of the Property from A, Agricultural to CSC, Community Shopping Center, is denied. Dated at Eagan, Minnesota this day of April, 2001. CITY OF EAGAN By: Patricia E. Awada Its: Mayor By: Mira McGarvey Its: Deputy Clerk Agenda Information Memo April 3, 2001, Eagan City Council 0. FINAL PLAT (BUR OAK HILLS 4TH ADDITION) - SHAMROCK DEVELOPMENT ACTION TO BE CONSIDERED: To approve a Final Plat (Bur Oak Hills 4`h Addition) consisting of one lot for property located east of Black Oak Drive and in the SE '/4 of Section 12. FACTS: • Bur Oak Hills 4`h Addition plats an existing outlot along existing parcel lines into one lot. • The parcel was platted as an outlot in 1989 with the Bur Oak Hills 2nd Addition because Black Oak Drive was a dead-end street without a cul-de-sac and did not afford proper access to the parcel. • With the extension of Black Oak Drive northward into the Orchard Heights subdivision and now ending in a cul-de-sac, the parcel can now be replatted as a lot. ATTACHMENTS: Final Plat, page36 3S 2 o; $ ° E - v B X55 6 a 5 E E € 9 c = al X0$4 a' - % ~ j j ~45a I s - L c It E I o e E 5 i w P E I to e a 6- ~;a; - _ E 6 a~~E z - I 68 a .5° I< A T ~ ~ Eg o e iaa~ . c I ?6 t.L m' I 5 B" t _r g VV o e~ z~_ 'a3..s sa ~a 59 ,I 99 rgZs $ Y ~ _ ~ 2 1 7V • j E 'g ~9 c ° a r • 2~ 'JE '1/i 3'S A wrlG 3uil S.3 ~ + O a 4 r ~-00'96 3.Z9,II.0 DS y R - - - - - - - - - - - - M li -wj 00 I _ I x 00'86 3.ZS,II.oos f Y$F Er $ E °i. W I B=~ F 4 SzP 10/CZ/1 :n3a 3oHVk; o. i~as~s lbld a37103HZ)Nn 36 Agenda Information Memo April 3, 2001, Eagan City Council P. FINAL PLAT (HUSSAIN ADDITION) - R.J. RYAN CONSTRUCTION ACTION TO BE CONSIDERED: To approve a Final Plat (Hussain Addition) consisting of one lot for property located cast of Hwy. 149 between Opperman Drive and Wescott Road in the SE'/4 of Section 13. FACTS: • Hussain Addition consists of 3.25 acres of unplatted property, creating a single lot along the existing parcel boundaries. ATTACHMENTS: Final Plat, page i i ' 1 + fig i i~ ~s i ~ ~ ~ } it~~' 6 E 1 } ~j~ , ~ ~t ~ E• ~ E ~ a ~ ~ iF ~ 3 ~isl - j ----I sE: - - - - - - 6^6 i i 1i -------------------------i-_~~----------- - ±i 1 Y s~ ~ I O O ♦ za ia~ I i Agenda Information Memo April 3, 2001 Eagan City Council Meeting Q. APPROVE CONTRACT FOR ACQUISITION AND RELOCATION PROFESSIONAL SERVICES ACTION TO BE CONSIDERED: To approve contractual agreement with Wilson Development Services for acquisition and relocation of residential and commercial properties in connection with Project 800. FACTS: • The City Council approved Project 800, realignment of the Silver Bell Road and Beau d' Rue Drive intersection, in February 2001. It is necessary to acquire two homes and two businesses for the project. Quick take condemnation notices have been sent to the affected properties. • The City is required by the Uniform Relocation Act to provide relocation benefits to displaced property owners. Wilson Development Services has extensive experience with acquisition and relocation projects. ATTACHMENTS: • Memo from Assistant City Attorney Bauer and a copy of the contract are attached on pages ~40 through. ~q SEVERSON, SHELDON, DOUGHERTY & MOLENDA, P.A. SUITE 600 7300 WEST 147TH STREET APPLE VALLEY, MINNESOTA 55124-7580 (952) 432-3136 TELEFAX NUMBER (952) 432-3780 E-MAIL bauerraseversonsheldon. corn TO: Jamie Verbrugge, Assistant City Administrator / FROM: Robert B. Bauer, Assistant City Attorney t4;1/ / DATE: March 23, 2001 RE: City of Eagan v. Albert L. Birr, et. al. Court File No. C4-01-6942 City Project No. 800 Our File No. 206-18035 Jamie, In connection with Project 800, the City is required, under federal and state law, to provide relocation benefits to the affected property owners. As you know, our office, has met with and believes it is necessary to retain the assistance of Wilson Development Services to provide relocation consulting services. Enclosed please find the contract that has been signed by Mr. Wilson. Would you please place the contract on the agenda for the next council meeting for its approval. Should you have any questions concerning the contract or the scope of services, please feel free to give me a call. cc: Thomas Hedges, City Administrator ~D CONTRACT FOR RELOCATION CONSULTING SERVICES THIS AGREEMENT, entered into as of the day of , 2001, by and between City of Eagan, a public body organized and existing under and by virtue of the laws of the State of Minnesota (hereinafter called the City) and Daniel H. Wilson d.b.a. Wilson Development Services (hereinafter called the Consultant); PROJECT IDENTIFICATION NAME: INTENT OF CONTRACT This contract is entered into for the purpose of obtaining commercial and residential relocation consultant services for the Project. APPLICABLE REGULATIONS All work performed by the Consultant sh0 be in compliance with the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended by the Surface Transportation and Uniform Relocation Assistance Act of 1987 and Minnesota Statutes 117.52. SCOPE OF SERVICES PROVIDED BY CONSULTANT Relocation 1. Maintain relocation file on each displacee to be turned over to the City at completion. Copies of all letters to displacees initiated by us will be forwarded to the City. 2. Meet with property owners and displacees to explain procedures, program benefits and responsibilities under the Uniform Act. 3. Determine eligibility for Relocation Assistance. 4. Prepare preliminary relocation budget after initial contacts. 5. Prepare General Information Notice for all displacees. 6. Prepare Notice of Relocation Eligibility. 7. Establish comparable housing, prepare corresponding notice and make site referrals. 8. Prepare 90-Day and 30-Day Notice to Vacate. 9. Prepare moving specifications and secure competitive bids, when necessary. 10. Prepare all claims and provide proper documentation as required by the Uniform Act. 11. Inspect replacement sites and determine if Section 8 Housing Quality Standards have been met. 12. Maintain a log of all contacts with property owners and displacees. 13. Certify that the amount of benefits due are correct, so that payment can be authorized. 14. Meet with staff/attomey on a timely basis to maintain communication and keep staff and boards informed of each individual claim. THE CITY WILL PROVIDE TO THE CONSULTANT: 1. Property relocation list, including names, addresses, and telephone numbers for occupants. 2. Use of meeting space, telephone, and copy machine while in City. COMPENSATION The City agrees to pay the Consultant the following fees and expenses advanced as compensation for the services to be rendered under this contract: TIME AND MATERIAL CONTRACT The above described scope of services will be provided on a time and material basis, according to the following schedule: 1. $75.00 per hour for principal consultant services. 2. $65.00 per hour for associate consultant services. 3. $40.00 per hour for secretarial services. 4. $.35 per mile for actual automobile miles driven. 5. Interpreters at 110% of cost TERM OF CONTRACT 1. The term of the contract shall be concurrent with the work authorized and shall be initiated at the City's direction. 2. In no event shall the term of this contract exceed 12 months for the date of this contract unless mutually agreed to in a written amendment to this contract. 3. Consultant shall submit monthly itemized billings for services to the City. Payment to the Consultant shall be made within 30 days of receipt of such billing upon approval by the City. I TIMING The Consultant shall undertake and complete all work in a timely manner so as not to impede the meeting of program deadlines by the City or the relocation process for the displacee. GENERAL PROVISIONS 1. Consultant shall not assign or subcontract any of the work, services, or obligations contained in this agreement. Consultant shall keep accurate records of this work and all records, book, documents, and papers shall be held for three years following completion of this contract and shall be made available for inspection to all authorized persons. 2. This contract may be terminated by the City upon written notice to the Consultant if, for any cause, the Consultant shall fail to fulfill in a proper or timely manner his obligations under this agreement. The Consultant shall be entitled to any compensation based upon hburs provided prior to the date of notification in the event of termination. 3. Consultant shall not have any personal interest either directly or indirectly in any of the properties to be acquired and shall not benefit from the acquisition of such properties other than from the payments received under this contract. ACCEPTANCE OF CONTRACT PROVISIONS Acceptance of the contract provisions shall be made by signature of an authorized official(s) of the City and the Consultant. In Witness Whereof, City of Eagan, and the Consultant have executed this bontract. This day of 12001. AUTHORIZED SIGNATURE BY: City of Eagan Representative Wilson Dev ment Services i BY: Daniel H. Wilson Agenda Information Memo April 3, 2001 Eagan City Council Meeting R. APPROVE RESOLUTION SUPPORTING LOW- PHOSPHOROUS FERTILIZER USE ACTION TO BE CONSIDERED: To adopt a resolution supporting restrictions on the use and sale of phosphorous lawn fertilizers. FACTS: • Over two dozens cities, including Apple Valley, Bloomington, and Burnsville, have adopted resolutions or indicated support of legislation to restrict the use and sale of phosphorous containing lawn fertilizer. • Eagan City Code (Sec. 6.48, subd. 5-F) contains restrictions on the phosphorous content of lawn fertilizers. • The City works cooperatively with the Eagan football boosters at its once-a-year fundraiser selling lawn fertilizer to promote low- and no-phosphorous fertilizer. ATTACHMENTS: • Resolution is attached on page ~ y6 • Eagan City Code Section 6.48 is attached on pages through Lit? • Senate File 1789 is attached on pages through Q i RESOLUTION CITY OF EAGAN A RESOLUTION RELATING TO RESTRICTIONS ON THE USE AND SALE OF PHOSPHOROUS LAWN FERTILIZERS WHEREAS, the blackdog watershed is tributary to significant fresh water resources: and WHEREAS, there has long been established a well-documented relationship between the use of phosphorous lawn fertilizers and the degradation of water quality; and WHEREAS, as a matter of policy, the City of Eagan desires to reduce the consumption and use of phosphorous lawn fertilizers; and WHEREAS, subject to unique circumstances, regional soil conditions have an abundance of natural phosphorous; and WHEREAS, industry leading fertilizer manufacturers and retailers have failed to produce and market low phosphorous lawn fertilizers to the public; and WHEREAS, over two decades of public education has had minimal effect when in competition with corporate advertising and their refusal to formulate to local needs; and WHEREAS, the City of Eagan finds it important to encourage the reduction in the use of phosphorous lawn fertilizers within the City of Eagan; and NOW, THEREFORE, BE IT RESOLVED that the City Council of Eagan, Dakota County, Minnesota declares its commitment to phosphorous lawn fertilizer reduction by encouraging the adoption of regulations regarding restrictions of use and sale of phosphorous lawn fertilizers within the City of Eagan. BE IT FURTHER RESOLVED, the City of Eagan supports legislation restricting the sale of any lawn fertilizer, liquid or granular, that contains any amount of phosphorous or other compounds containing phosphorous, such as phosphate, except, small quantities may be sold when a soil test indicates added phosphorous is needed to support healthy turf growth, or during the first year when new area or turf is being established. In addition, displays of lawn fertilizer containing phosphorous shall be limited to ten percent of the quantity of non-phosphorous lawn fertilizer on display at any given time. BE IT FURTHER RESOLVED, such legislation should require that displays of such fertilizer must be clearly marked as containing phosphorous, and must be separated from the display of other fertilizers, and that for each sale of such fertilizer the seller must provide the buyer with a copy of the appropriate printed consumer information. BE IT FURTHER RESOLVED, the City of Eagan does request and encourage its state legislative delegation to consider and enact legislation to regulate and limit the use and sale or phosphorous lawn fertilizers. ~s CITY OF EAGAN CITY COUNCIL By: Its Mayor Attest: Its Deputy Clerk Motion by: Seconded by: Those in Favor: Those Against: Dated: CERTIFICATION 1, Mira McGarvey, Deputy Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 3rd day of April, 2001. Mira McGarvey, Deputy Clerk ~Q i A4-___]_C---1 ^-.3 - r-'_--------`'--- Arcl]_a_-3 AX----:_:.-_1_' ' nnl T--- 1 _r, Eagan: Code of Ordinances Enter Query Here Go! Options Help PREVIOUS PAGE NEXT PAGE CITY CODE Chapter 6 OTHER BUSINESS REGULATION AND LICENSING' Sec. 6.48. Commercial turf fertilizer application. (For navigation try the Table of Contents under the Options menu above. Use Reference links above move to Document Titles.) Sec. 6.48. Commercial turf fertilizer application. Subd. 1. Statement of purpose. The city has conducted studies and reviewed existing data and literature to determine the current and projected water quality of various lakes, ponds and wetlands within the community. The data indicates that lake water quality may be improved if the amount of phosphorus from fertilizer and vegetative sources entering water bodies through the storm drainage system as well as overland runoff, is reduced. The purpose of this section is to maintain and promote improvement of lake, pond and wetland resources enjoyed by Eagan's residents and other users. Subd. 2. Definitions. For purposes of this section, the following terms shall be defined as stated: Fertilizer shall mean a substance containing one or more recognized plant nutrients that is used for its plant nutrient content and designed for use or claimed to have value in promoting plant growth. Fertilizer does not include animal or vegetable manures that are not manipulated, marl, lime, limestone, or other products exempted by rule by the commissioner of agriculture. Licensee shall mean any person or firm, corporation, partnership, association, trust, joint stock company or unincorporated organization licensed in accordance with the provisions of this section. Person shall mean an individual, firm, corporation, partnership, association, trust, joint stock company, or unincorporated organization engaged in the business of applying fertilizer to turf for compensation. Subd. 3. License required. No person shall apply fertilizers to turf for compensation as part of a business enterprise without first obtaining a license from the city as provided herein. Subd. 4. License application. All applications for a license required under this section shall be made on a form furnished by the city and submitted to the city. The application shall consist of the following: A. The name, address, and telephone number of the person applying for a license hereunder. B. A description of the fertilizer formulations (nitrogen-phosphorus-potassium) proposed for use within the city by the applicant. C. The payment of the license fee as fixed by city council and adopted by resolution. Subd. 5. Conditions of license. The licensee shall comply with the following requirements: A. Random sampling. During the term of the license, the licensee shall permit the city to obtain a sample of any fertilizer to be applied within the city. The cost of analyzing fertilizer samples obtained from the licensee shall be paid by the licensee if the sample analysis indicates that the phosphorus content exceeds the levels permitted herein. B. Possession of license. The license, or a copy thereof, shall be in the possession of the licensee or its employees or agents when making fertilizer applications within the city. C. Timing of application. No fertilizer applications shall be made when the ground is frozen and in no event during the period of November 15 through April 1 of the succeeding year. RETURN TO TOP OF PAGE NEXT PAGE Municipal Code Corporation: Codes, Minutes, Custom Legal Publications i 1-'-1_ ACC 1], Ad----:-:--_l: a_- lnn1 Tl_-- Eagan: Code of Ordinances Enter Query Here Go! Options . Help PREVIOUS PAGE NEXT PAGE CITY CODE Chapter 6 OTHER BUSINESS REGULATION AND LICENSING* Sec. 6.48. Commercial turf fertilizer application. (For navigation my the Table of Contents under the Options menu above. Use Reference links above move to Doc:anent Titles.) D. Impervious surfaces. The licensee, or any employee or agent thereof, shall not apply, spill, or otherwise deposit fertilizer on impervious surfaces. Any fertilizer applied, spilled or deposited, either intentionally or accidentally, on impervious surfaces shall be immediately and completely removed by the licensee before leaving the site. E. Buffer zones. No fertilizer shall be applied within 15 feet of the edge of any wetland, pond or lake. F. Fertilizer content and application rate. No licensee shall apply any fertilizer to turf within the city which contains more than three percent by weight of phosphate express as P205. Annual amounts shall not exceed 0.5 pounds of phosphate expressed as P205 per 1,000 square feet of lawn area unless the need for increasing the total application and rate of application is documented by a lawn soil phosphorus test by the University of Minnesota soil testing lab and taken within the previous two years. The provisions of this paragraph regarding fertilizer content and application rate restrictions shall not apply to newly established turf areas for the turfs first growing season. G. Recordkeeping. The licensee shall be responsible for maintaining a record of the pounds of phosphate, expressed as P205 per 1,000 square feet of land, applied to each site by the licensee during the year. Subd. 6. Responsibility of licensees. The conduct of agents or employees of a licensee, while engaged in the performance of their duties for the licensee under the license, shall be deemed the conduct of the licensee. Subd. 7. Non-compliance. Failure to comply with any requirement set forth in this section, any other violation of city code or any provision of Minn. Stat., Chapters 18C and 18D, shall constitute sufficient cause for the revocation of the license by the city council following a public hearing. Subd. 8. Duration and transferability of license. The license issued hereunder is effective for the period of January 1 to the following December 31 and must be renewed annually by the licensee. No license fee shall be prorated. A license issued hereunder is not transferable and any change in ownership of the licensed business shall terminate the license. (Ord. No. 231, 2nd series, eff. 4-1-97) Sec. 6.49. Adult establishments. A. Findings and purpose. Minnesota State Attorney General's Office and the Cities of St. Paul, Minnesota; Indianapolis, Indiana; Phoenix, Arizona; Seattle, Washington; Houston, Texas; and Los Angeles, California, have conducted studies of the impact of adult establishments on their respective communities. Based on these studies and the information received at the public hearings on this issue, the city council finds: 1. Residential neighborhoods located within close proximity to adult theaters, bookstores and other adult establishments experience increased crime rates (sex-related crimes in particular), lowered property values, increased transiency, neighborhood blight and potential health risks; 2. Adult establishments can have an adverse impact on adjacent commercial uses; 3. The adverse impacts which adult establishments have on surrounding areas diminish as the distance from the adult establishments increases; 4. Many members of the public perceive areas within which adult establishments are located as less safe than other areas which do not have such uses; 5. Adult establishments can exert a dehumanizing influence on persons attending nearby places of worship; children attending family day care homes, group family day care homes and child care centers; students attending schools; and people using parks. i C' L`AT_ I"Or% Legislature Home [ Search [ Help I Links to the World Minnesota Senate KEY: old language to be removed underscored = new language to be added NOTE: If you cannot see any difference in the key above, you need to change the display of stricken and/or underscored language. Authors and Status ■ List versions S.F No. 1789, as introduced: 82nd Legislative Session (2001-2002) Posted on Mar 16, 2001 1.1 A bill for an act 1.2 relating to the environment; providing for limitations 1.3 in the use and sale of phosphorous lawn fertilizers; 1.4 requiring rulemaking; appropriating money; amending 1.5 Minnesota Statutes 2000, section 115.01, by adding a 1.6 subdivision; proposing coding for new law in Minnesota 1.7 Statutes, chapter 115. 1.8 BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA: 1.9 Section 1. Minnesota Statutes 2000, section 115.01, is 1.10 amended by adding a subdivision to read: 1.11 Subd. 21a. [TURF.] "Turf" means land planted in closely 1.12 mown, managed grasses and includes, but is not limited to, 1.13 residential and commercial residential property; private golf 1.14 courses; and property owned by federal, state, or local units of 1.15 government, including parks, recreation areas, and public golf 1.16 courses. 1.17 Sec. 2. [115.175] [PHOSPHOROUS TURF FERTILIZER.] 1.18 Subdivision 1. [PHOSPHOROUS USE PROHIBITION.] (a) 1.19 Effective August 1, 2002, a person may not apply a fertilizer 1.20 containing the plant food phosphorous to turf, except: 1.21 (1) when a soil test by a laboratory certified by the 1.22 agency and performed within the last three years indicates that 1.23 the levels of available phosphorous in the soil are insufficient 1.24 to support healthy turf growth; 1.25 (2) when the property owner or an agent of the property 1.26 owner is first establishing turf via seed or sod procedures 2.1 during the first growing season; or 2.2 (3) when using organic turf fertilizer derived primarily 2.3 from animal or compost waste that does not exceed a natural 2.4 phosphorous content of two percent by weight. 2.5 (b) Applications of the plant food phosphorous done under 2.6 paragraph (a), clause (1), must not exceed rates adopted by the 2.7 agency in rule. 2.8 Subd. 2. [RULES.] The agency shall adopt rules governing 2.9 the application of lawn fertilizer containing phosphorous and 2.10 standards for the containment and cleanup of the release of lawn 2.11 fertilizers containing phosphorous. 2.12 Subd. 3. [POINT OF SALE INFORMATION.] A person offering 2.13 for sale or selling at retail a fertilizer containing the plant 2.14 food phosphorous after August 1, 2001, must: 2.15 (1) conspicuously post consumer information pertaining to 2.16 the lawful sale prohibited uses, and recommended best 2.17 management practices for fertilizers containing the plant food 2.18 phosphorous for residential uses; and 2.19 (2) provide printed and free-of-charge consumer 2.20 information, as described in clause (1), to persons purchasing 2.21 fertilizer containing the plant food phosphorous. - D 2.22 Subd. 4. [RESTRICTIONS ON SALE AND DISTRIBUTION OF I Ci T7 AT- 1^70n -J----J 2.23 PHOSPHOROUS LAWN FERTILIZERS.] Effective August 1, 2002, no 2.24 person, firm, corporation, franchise, or commercial 2.25 establishment may sell lawn fertilizer, liquid or granular, that 2.26 contains any amount of phosphorous or other compound containing 2.27 phosphorous, such as phosphate, except as provided in 2.28 subdivision 1. 2.29 Subd. 5. [PENALTY.] After August 1, 2002, the agency may 2.30 assess an administrative penalty of for a violation of 2.31 this section. 2.32 Sec. 2. [APPROPRIATION.] 2.33 is appropriated from the general fund to the 2.34 pollution control agency for the 2002-2003 biennium for the 2.35 purposes of section 1. Agenda Information Memo April 3, 2001 Eagan City Council Meeting S. APPOINT TWO MEMBERS TO THE LOCAL AIRPORT ZONING BOARD ACTION TO BE CONSIDERED: To appoint two members to the Wold-Chamberlain Field Joint Airport Zoning Board. FACTS: • In 1979, the Metropolitan Airports Commission and the cities of Bloomington, Eagan, Mendota, Mendota Heights, Minneapolis, Richfield, and St. Paul created the Wold-Chamberlain Field Joint Airport Zoning Board. There is a statutory requirement for the MAC to create joint zoning boards at all its airports. The Board met from 1982 to 1984, when it adopted the Minneapolis-St. Paul International Airport Zoning Ordinance. • The expansion of MSP and the construction of a new 8,000-foot north-south runway require that the joint zoning board reconvene. Heights and land use controls need to be enacted for Runway 17-35 which are consistent with the Ordinance's provisions. MAC has requested that the City appoint two persons to the reconvened Board. • Staff suggests that the City Council appoint Assistant City Administrator Verbrugge and a member of the Airport Relations Commission to serve on the Board, and that the City Council designate Planner Bob Kirmis as an alternate. ATTACHMENTS: • Letter from MAC Executive Director Jeff Hamiel requesting Eagan participation on the Wold-Chamberlain Field Joint Zoning Board is attached on page 9.2 METROPOLITAN AIRPORTS COMMISSION S 5< . Minneapolis-Saint Paul International Airport 1 ,o 6040 - 28th Avenue South • Minneapolis, MN 55450-2799 a Phone (612) 726-8100 • Fax (612) 726-5296 Z' Y I f. ~ eTF ° LQ t ~ RPQPS March 16, 2001 Mayor Patricia Awada Office of the Mayor City of Eagan 3830 Pilot Knob Road Eagan, MN 55122-1810 RE: Reconvening The Wold-Chamberlain Field Joint Airport Zoning Board Dear Mayor Awada: In 1979, the Metropolitan Airports Commission and the cities of Bloomington, Eagan, Mendota, Mendota Heights, Minneapolis, Richfield, and St. Paul created the Wold-Chamberlain Field Joint Airport Zoning Board. The creation of the Board was mandated by Minnesota Statutes § 360.063, subd. 3(e), which requires the Commission to establish a joint zoning board for each airport under its authority. The Board met from mid 1982 until early 1984, when it adopted the Minneapolis-St. Paul International Airport (Wold-Chamberlain Field) Zoning Ordinance. The Ordinance established: (1) height restrictions proximate to the Minneapolis-St. Paul International Airport as required by Federal and State law to protect aircraft operations; (2) land use safety zoning for the Runway Protection Zones for the then existing runways as required by Federal and State law; (3) land use safety zoning for other zones related to the then existing runways as required by State law; and (4) administration and enforcement mechanisms to implement the height and land use controls. A new runway (Runway 17-35) is now under construction at the Airport. Height and land use controls need to be enacted for Runway 17-35 which are consistent with the Ordinance's provisions. Additional amendments may be necessary to reflect changes at the Airport over the period since the Board adopted the Ordinance in 1984. The Commission requests the participation of the City of Eagan in the tasks of the reconvened Board. The City is entitled to appoint two members to the reconvened Board. Please advise as to the names of the Eagan appointees at your earliest convenience. Thank you for your assistance in working with the Board and surrounding communities' in this effort. r,svcerely, l l Ayeffr W. 2rT~ie 4 Executive Director The Metropolitan Airports Co ~s an affirmative action employer. Reliever Airports: AIRLAKE • ANOKA COUNTY/BLAINE • CRYSTAL • FLYLNIG CLOUD • LAKE ELMO • SAINT PAUL DOWNTOWN Agenda Information Memo April 3, 2001 Eagan City Council Meeting T. ACCEPT THE BID FOR PURCHASE OF REPLACEMENT OF AUTOMATED MACHINE CONTROL AND AUDIO/VIDEO SWITCHING MATRIX FOR BURNSVILLE/EAGAN COMMUNITY TELEVISION ACTION TO BE CONSIDERED: To accept the bid from Alpha Video, in the amount of $179,754.85, for the replacement of Burnsville/Eagan Community Television's automated machine control and audio/video switching. FACTS: • The Di-Tech current automated machine control unit is 16 years old. While it has received two upgrades, it requires replacement due to its age, antiquation and because the equipment is no longer supported as Di-Tech is now out of business. • The Di-Tech is used to switch all Burnsville/Eagan Community Television (BECT) video-audio signals from source to destination. This includes live events, i.e. public meetings, videotaped programming and satellite feeds for both the BECT subscriber and institutional networks. • Staff designed the Di-Tech's replacement system specifications to expand its capabilities to allow for: greater programming flexibility on both the subscriber and institutional networks; message insertion; signal switching on the proposed fiber interlink with adjacent cable systems; automated tape loading; and off-site remote troubleshooting and handling. • The Member Cities received, as part of the 2000 cable television franchise renewal, a grant of $150,000 from MediaOne for the express purpose of purchasing a replacement for the Di-Tech. • The cost of the new automated switching system will be paid for from BECT's PEG fees. • The bid of $179,754.85 for the automated switching system equipment and installation was from Alpha Video and was the only bid received. The bid met all specs and is acceptable to staff. Staff had estimated a bid of $175,000. J i Agenda Information Memo April 3, 2001 Eagan City Council Meeting U. PROJECT 811, WELL # 20 ACTION TO BE CONSIDERED: Authorize the preparation of detailed Plans & Specifications for the drilling and development of Well # 20 (Project 811, Contract 01- 08.) FACTS: • With the continued development of the City, it will become necessary to drill additional wells to meet the increasing demands of the community. It is anticipated that the next well to be developed would be situated in the North Well Field located primarily in the northwest quadrant of Yankee Doodle and Pilot Knob Road. s • One of the remaining designated sites in the City's Comprehensive Water Supply and Distribution Plan is located within the recently acquired Central Park adjacent to Pilot Knob Rd. This is the location for the proposed future picnic area and related park shelter buildings. It would be economically advantageous to incorporate the park shelter facility and the well house into one combined structure. • While the City does not need this well within the next 2 years, in would be very expensive, difficult and not as safe to drill and develop this well once the park shelter building was in place and the picnic area opened to the public. Therefore, it is proposed that the Council authorize the drilling and development of this well during 2001 to minimize conflicts with the future park usage and the programmed park shelter building construction. Agenda Information Memo April 3, 2001 Eagan City Council Meeting V. PROJECT 812, DRAINAGE SYSTEM MAINTENANCE IMPROVEMENTS ACTION TO BE CONSIDERED: Authorize the preparation of detail Plans & Specifications for Project 812, Drainage System Maintenance Improvements. FACTS: • As a result of the Super Storm event of July 7-9, 2000, the Public Works Department has been evaluating the City's storm drainage system and identifying various improvements that could be initiated to improve the current drainage system to mitigate potential damages from future similar occurances. • This evaluation has been divided into two components: I ) Infrastructure mitigative improvements to increase system design capacity 2) Operation and Maintenance improvements to minimize blockage potential, maximize outlet efficiencies and modify pumping stations for high water protection • This O & M improvement program has been evaluated concurrently with the overall system study that has been under way during the several months. It is part of the City's ongoing maintenance operations and would be financed from the City's Trunk Storm Fund. ATTACHMENTS: • Summary of Improvements, page L~~ Agenda Information Memo April 3, 2001 Eagan City Council Meeting W. CONTRACT 01-02. EAGANDALE CENTER INDUSTRIAL PARK STREET IMPROVEMENTS ACTION TO BE CONSIDERED: Approve the plans and specifications for Contract 01-02 (Eagandale Center Industrial Park - Street Improvements) and authorize the advertisement for a bid opening to be held at 10:30 a.m. on Thursday, April 26, 2001. FACTS: • Contract 01-02 provides for the bituminous overlay of the streets in the Eagandale Center Industrial Park area, including Eagandale Boulevard, Eagandale Court, West Service Road, Center Court, Eagan Industrial Road, Trapp Road, Corporate Center Curve and Corporate Center Drive, as outlined and discussed in the feasibility report for Project 799. • On February 20, 2001, the City Council held a public hearing for Project 799. After staff presentation and testimony from an affected property owner, the Council approved the project and authorized preparation of detailed plans and specifications. • The plans and specifications have been completed and are being presented to the City Council for their approval and authorization of the advertisement of bids. Agenda Information Memo April 3, 2001 PUBLIC HEARINGS A. BRIDLE RIDGE 1" ADDITION (LOT 5, BLOCK 9) EASEMENT VACATION ACTION TO BE CONSIDERED: Approve the vacation of a portion of public drainage and utility easements within Bridle Ridge 151 Addition as described, and authorize the Mayor and Deputy City Clerk to execute all related documents. FACTS: • On February 20, 2001, City staff met with Mr. Dino Xykis, 714 Bridle Ridge Road, about the vacation of portions of the existing public drainage and utility easements on Lot 5, Block 9, Bridle Ridge 1 St Addition, southeast of the intersection of Elrene Road and Wescott Road. • On March 6 the City Council received the petition for this vacation, and set a public hearing for April 3 to consider vacating said drainage and utility easements. • Mr. Xykis incurred damage to a significant amount of retaining walls as a result of the July 2000 storm. In preparation for the replacement of the existing retaining walls, it became evident that one of the walls was actually constructed within the City's Bridle Ridge Park. Mr. Xykis brought this information to City staff's attention and originally offered to purchase the small section of park property to allow him to rebuild the retaining wall in its original location. After review by the Parks Department, it was determined that this would not be in the City's best interests. The property owner then submitted a petition to vacate the existing easements to allow him to rebuild the wall right at the property line. • The easements were originally dedicated as standard side and rear lot easements as part of the Bridle Ridge 1st Addition and currently do not contain any public or private utility facilities. • The purpose of the request is to allow Mr. Xykis to remove the existing retaining wall on City property and construct a new wall completely upon his property. Due to the severe topography of the parcel, it will be cost prohibitive (in excess of $100,000) for the wall to be constructed outside of the existing drainage and utility easements. The vacation of the portions of the easements would allow the construction of the retaining wall within 5 feet of the property lines. • All notices have been published in the legal newspaper and sent to all potentially affected private utility owners informing them of this public hearing. No objections have been received to date. • This vacation request has been reviewed by the Engineering Division and found to be in order for favorable Council action. ATTACHMENTS: • Location map, page • Proposed Easement Vacation, page. J i VAGAnON- PROPOSED A WESC07T I ROAD BRIDLE RIDGE PARK V J S TA~gtRp~` cc0 .H. r I I ~ ✓ I of ~ CAV G VACA IONS\b;Uer,d e Pnopos®d Easement Vacations Bridle Midge First Addition Mwa, 20,2W1 _ Crnr aF EA" Lot 5, Block 9 w _z It / J ~ W EXISTING _j Z NpUSE co ry ^ O \ rn o Ln wo n 0'Q ` 1 502'43'21"E M W65.00\\~ 128.00 w oZ+ 37.5 - - ~a _ii^d ~ (V Gt WO^ SOS O !~I wl f / / Nc moo- /'1` ,I^Y ~~I I / 1- UJO MJJ/ / W X 4u _J l 0 QV \ W W > Z /O~ o ~G 0 \ O b\ o m r O` / ^ \`Z u OO aea ~ a: Z W / ti \ o a 3 , / o \J\ N r V m z \ o'ZZ\'? Q z O Z ~f~s \ pW w Z L O \ ~I 6 z c 3 * m + o ° O : Z U a ~,0 , *"*L ~ :~i -j co ° ° n <w< 4iw o~ co rD py a c° W N ~Z \ Q Z WW O O O v w r \ - O c ° 2~~ L10 ° w Z •s ° °oo ~wW cr o sy \ s > O o 3 E J X I <,x N LL O U G O y° WWZ `W ~ CLjN \ E ao N° O O d \ E < m ° N u<, O y 50 ~o `o0 20a <<D \ ;F r a Og ;JQ \ o oN o E W 2 r- O d W tt~~ \ a< av cc>` ZW< OZO 7 GF- O~ O~ rm0 WWT O ° .TN n° ~N VIV OCJ< O- •T• N d WyNjZ K} O '~Q p~ O O 3~ 47 N O c ° E p p o C w) 0 ` Oppi o pw O o J c ; W< J<NN_ Z O OZ*tZ -j o V) CL V) 0 o K o a r N° x Y< F w -06 3r~,L*.ION Cm... O o W W-O W Cz O q° O m F- N O W ~aJ Z J o O C~ O, t~ 3 < W VM, I O C Y C ° O C ~ 0 _ F- O W CO V Ln W O U W aZU O< d' ~J E O Z- W p M O Enr C° ONC a'rVI <<W Z JO 00 O do o EN Vic r zz 'o Cif°n p w J U o f N C O Z O Z U o.. p O° O 2 W 2 ^ - C u o°O .cc "«o n~ D)J "C °C Ni _ < F a > U G 3` L ; T t o Op Z W W Z \J Z O a c 3 VEt =wo cwt W c9 } ° 08`o pn5 t~7Tr~{W err v co Z Q N[ y O cr ~A W O N r o p~ N 8t COo UI~ W 20~ J O+ u'i a t/1 U C Q ' a` < v <ui my°~ ~wzz W1~ N N co Agenda Information Memo April 3, 2001 B. BLUE RIDGE 2nD ADDITION (LOT 1, BLOCK 1 & LOT 2, BLOCK 2) EASEMENT VACATION ACTION TO BE CONSIDERED: Close the public hearing considering the vacation of public drainage and utility easements within Blue Ridge 2nd Addition, and continue any action for consideration of approval to be concurrent with the final plat approval of Blue Ridge 4t" Addition. FACTS: • On February 21, 2001, City staff was contacted by Joan Kuschke, representing CSM Properties, Inc., requesting the vacation of two existing drainage and utility easements on Lot 1, Block I and Lot 2, Block 2, Blue Ridge 2°d Addition, southwest of the intersection of Lone Oak Parkway and Lone Oak Drive in the northeast corner of Eagan. • On March 6 the City Council received the petition for these vacations, and set a public hearing for April 3 to consider vacating said drainage and utility easements. • The easements were originally dedicated to the City as part of the Blue Ridge and Lone Oak plats for drainage and utility purposes. One of the easements accommodates an existing storm sewer pipe and the other was originally platted as adjacent side lot easements. • The purpose of the request is to allow the replatting and development of the undeveloped portion of Lot 2, Block 2. The existing storm sewer will be relocated within a new easement provided as part of the new plat, Blue Ridge 4t" Addition. The original side lot easements will also be rededicated with the new plat. • All notices have been published in the legal newspaper and sent to all potentially affected private utility owners informing them of this public hearing. No objections have been received to date. • This vacation request has been reviewed by the Engineering Division and found to be in order for favorable Council action concurrent with the Council's approval and recording of the Final Plat for The blue Ridge 4th addition. • The Final Plat for the blue ridge 4th Addition is scheduled to be considered by the Council at the April 17 meeting. ATTACHMENTS: • Location map, page • Legal Descriptions/Graphics, page and 4.3-- VACATION Q~I 40 ~2F LONE OAK ROAD ; CO. RD. #26 j STATZ T .H. X55 E-j Vt A`:2NS`,6-e-:dae Proposed Easement Vacations Blue Ridge Second Addition Mwch 20.200 CITY OF EAGM Lot 1, Block 1 and Lot 2, Block 2 6/ - s All that part of the drainage and utility easement dedicated on the recorded plat of BLUE RIDGE , being 25 feet wide, the centerline of said easement as shown within Outlot B of said BLUE RIDGE plat, is described as follows: Commencing at the southeast corner of Outlot A, BLUE RIDGE ; thence South 89 degrees 18 minutes 03 seconds West on a assumed bearing along the south line of said Outlot A, a distance of 37.00 feet, to the point of beginning of the centerline to be described; thence South 18 degrees 41 es 27 minutes minutes 57 seconds East, a distance of 170.00 feet; thence South 50 degre 11 37 seconds East, a distance of 800.00 feet, and said easement there terminating. Except that potion of t:.e above described easement lying within the drainage and utility easement dedicated on the southern portion of Lot 2, Block 2, BLUE RIDGE SECOND ADDITION, according to the recorded plat thereof, Dakota Countti, Minnesota . I bj' Doc. No. 15783) All that paz of the drainage and utilittiv easement dedicated on the recorded plat of LOti OAK , being 20 feet %vide , 10 feet on each side of the cornl-non line to Outlot E and Outlot F , LOVE OAK , said easement extending from a line drawn parallel with and 10 feet southerly of the south line of Lone Oak Parkway to the nosh line of the drainage and utility easement dedicated on the recorded plat of BLUE RIDGE , along the southern portion of Lot 2, Bloc'. 2, BLUE RIDGE SECOND ADDITION, according to the recorded plat thereof, Dakota Count;, tilinnesota . 6~ n~ - = t. f4 I( I! tF'j ' I T w r A ' I IZI F (I I y /1 / J i I 1~ I it I I `.I ~ / • it I i\ I q~ I I ~ ! n I I i ~ ~p I ht 'i 'y C) I all 1 lid l - 1 ~#f +t~trt ~ ~ ~ 211 + rte ~ f i fly Or if- P 4b P if at '14, U J..q, lit lit P C m fq' f"I ~t jJf , `e t i - ( iF trye 3'f r ~ it + ALTA/ASCY LAND TITLE SURVEY FOR BRW .-~.r nnnnrpTTrc n,Tr Agenda Information Memo April 3, 2001 Eagan City Council Meeting C. PROJECT 745, BLUE GENTIAN ROAD - STREETS & UTILITIES FINAL ASSESSMENT HEARING ACTION TO BE CONSIDERED: Approve the final assessment roll for Project 745 (Blue Gentian Road - Streets & Utilities) and authorize its certification to Dakota County for collection. FACTS: • Project 745 provided for the installation of streets and utilities for the realignment of Blue Gentian Road, as outlined and discussed in the original feasibility report presented at a public hearing held on August 18, 1998. On February 19, 1999 the Council reduced the scope of the original improvement deleting that portion west of Blue Water Rd. due to difficulties in acquiring the necessary easements. • The final assessment roll was presented to the City Council on February 6, 2001, with a public hearing scheduled for April 3 to formally present the final costs associated with this public improvement to the affected benefiting properties. • All notices have been published in the legal papers and sent to all affected property owners informing them of this public hearing. An informational meeting was held on March 21 to address all property owners' questions or concerns and provide any additional information of interest. Of the nine parcels being assessed, no one attended the meeting and no objections have been received to date. ISSUES: • The final assessments are approximately 23% more than the estimate contained in the feasibility report presented at the original public hearing held on August 18, 1998. This is a result of the addition of the construction of a cul-de-sac at the easterly end of old Blue Gentian Road (now Blue Gentian Circle). It is also the result of the City's contractor having to change and complete the grading originally proposed by the developer along with correcting extensive poor soils not discovered by the soil borings. All assessed properties are contained within the Grand Oaks 2 development that waived any objections to these final assessments. ATTACHMENTS: • Final Assessment Report, pages through 6 FINAL. ASSFSSMENT HEARING PROJECT HEARING DATES NUMBER - Project 745 ASSESSMENT - April 2001 NAME - Blue Gentian Road IMPROVEMENT- August 1998 l ltilim, and Street Installation IMPROVEMENTS INSTALLED AND/OR ASSESSED F.R.=Feasiblity Report FINAL F.R FINAL F.R BATE BATE TWITS BATE BATE UNITS SANITARY STORM SEWER SEWER ❑ Trunk ❑ Trunk ❑ Lateral ❑ Lateral ❑ Service ❑ Lat. Benefit'trunk WATER STREET ❑ Trunk ❑ Grax el Base ❑ Lateral a Blue Gentian Rd ' L5 %3318-98 3 L-S. ❑ Seri ice ❑ Multi Fam Equity. ❑ Lat. Benefit'trunk ❑ NN AC ❑ C1 Equi\. ❑ Trail/SideNvalk OTHER STRF.F.T LIGHTS Completion ❑ Installation ❑ Energy Charge CONTRACT NO-OF 1NTERF.ST AMOUNT CITN' No. PARCFI.S TERMS RATE ASSESSED FINANCED S319983 ~-0- F_R _ (11 99-"4 9 10 Years 7.00% 3921556 96 %16.564.6; COMMENTS: (1) The feasibilitN amount vvas restated to reflect the reduced scope of the project. i MEMO TO: MAYOR AND CITY COUNCIL FROM: GERALD R. WOBSCHALL, FINANCIAL CONSULTANT DATE: March 22, 2001 SUBJECT: FINAL ASSESSMENT ROLL, PROJECT 745 GRAND OAKS 2 STREETS AND UTILITIES The Cite Council at the conclusion of the public hearing on August 18, 1998 ordered Project 745. According to the feasibility report. the following improvements were to be constructed and assessed: sanitan- sewer lateral. water main. storm sewer lateral and street improvements. In the feasibilitV report. it was proposed to assess the improvements using a linear method of assessment. It was proposed to assess 100% of the project cost. Subsequent to the public hearing the scope of the improvement was reduced. The reduction in scope limits the assessable frontage to the petitioner. A small portion of the improvement cost is proposed for transfer to Project 809. These are the costs of sanitarv sewer. water and storm sewer extensions to the west of the Blue Gentian and Blue Water Road Intersection. This assessment roll is prepared using the direct assignment method of assessment. The scope of the project v, as reduced to such an extent that only the petitioner's property is affected by the improvement. The assessment is proposed for allocation to the areas owned by the petitioner at the start of the project. The construction of the improvement was accomplished under Contracts No. 98-24, which is complete. The assessment hearing is scheduled for April 3, 2001. The following information was used in the preparation of the assessment roll. 1. PROJECT COST The construction cost includes the amount of S205,780.27 paid to the contractors for the construction of the following detailed improvements. Other costs which consist of. engineering. design. contract management. inspections. financing. legal. bonding. administration. and other totaling S148,314.98 and easement costs totaling S55,026.24 were incurred resulting in an improvement and project cost of 5409,121.49. The detail of these other costs is provided on Schedule 1. These other costs are allocated to the improvements constructed in order to determine the cost of each improvement and the assessment rate. CONSTRUCTION OTHER COSTS IMPROVEMENT FEASIBILITY IMPROVEMENT COST & EASEMENTS COST REPORT Street Blue Gentian $197.448.63 $195.108.33 $392.556.96 5318.983 Project 809 8.331.64 8,232.89 16.564.53 Total $205,780.27 $203,341.22 S409,121.49 S318,983 II. ASSESSMENTS A. TRUNK ASSESSMENTS The properties affected by this improvement were charged for trunk area assessments through prior public improvement projects. B. UTILITY LATERAL AND STREET IMPROVEMENTS 1. Street Improvement Blue Gentian Road was extended in a westerly direction to its intersection with Blue Water Road. The construction cost was $197,448.63. Other costs in the amount of 5195,108.33 were allocated to the construction costs. This results in an improvement and assessable cost of 5392,556.96 to the benefited parcels. The feasibility report called for this improvement to be 100% assessed using a linear method. A direct assignment method will be used instead of the linear method. The assessment rate was computed in the following manner: IMPROVEMENT COST ASSESSABLE UNITS ASSESSMENT RATE 5392,556.96 1 Unit 5392,556.96/L'nit This assessment will be allocated to the parcels owned by the developer at the start of the project. 2. Project 809 Improvements The Project 809 improvements consist of utility improvements. which were constructed to the «est to provide access of those utilities for Project 809. The construction cost of these utilities was computed at 58,331.64. Other costs in the amount of 58,232.89 ,sere allocated to the construction costs resulting in an improvement cost of 516,564.53. This improvement cost will be transferred to Project 809 and be assessed at the time Project 809 is assessed. C. ASSESSMENT TERMS The assessments are proposed for a term of 10 years. The interest rate is 7.0% per annum on the unpaid balance. 6 W Mrr-,w00~~ rM V GOCDONw00000000000~ J Co W O 00 00 G O O N O f~ O O M O CD 0 0 0 0 0 0 0 0 0 0 0 0 m Q U (D M O to - 0 0 CD M M w V M O- w 0 0 0 0 0 0 0 0 0 0 0 W O co 00 O fl- CC7 0 U7 f- N N CD N f- M O <OZQ u')(D[T-CT)- MM~coOMr- LOhN fl- CD (D LO t` M CO O> O M N N N v v N M 0 W Q Q N N W Z > (D c7 O N O O co O N M f` CD OU.) N 0 0 0 CD 0 0 0 0 0 0 0 0 CT) O Cl) co O r to ti M CD O N C 0 M CK~ LO (D Iq 0) M N N O to v CA M O N .I (D O X) ~ M 00 V O 04 N X C6 O 1~ M O Cl) W m o N N aQw wof U- O O O O O O O O N 00 CT) U) C) O CO 00 0 0 0 0 0 0 0 0 0 0 0 0 n } 0 0 0 0 0 0 0 0 0 0 00 0 0 0 N to 0 0 0 0 0 0 0 0 0 0 0 0 0 J O O O O O O O O `N N v 00 M co 00 M E `M 0 0 0 0 0 0 0 co 666 M W< f- O LO fl- - M O In CL U (D N M M f~ C N; 0 r- 00 N O S 00 M d J J O II 0 0 0 0 0 0 0 0 N w O LO O (D m 00 0 0 0 0 0 0 0 0 O O O O U') J II 0 0 0 0 0 0 0 0 0 0 m 0 0 0 N 4. 0 0 0 C). 0 0 0 0 0 0 0 0 O Q 1 1 0 0 0 0 0 0 0 0 N (fl v w 00 m m M O 0 0 0 0 0 0 0 0000(o Z J f1 11 ~ N fl- ~ 00 m eT U') Lf) w Q I M ((D O M M O O L.0 LO ; Q Z' ti O N CD 00 M qq ~ li Cl) r CL I I w F- U) U) II U) Q 0 w z m 2 O U LL) Q z z _O C/) F- F- 0 0 0 0 0 < < < < < < < < < < < OOY Y Y Y Y Y Y Y Y-- NN NCNNNNNQQQQQQQQCYYYYYYYYYSe Z Z Z z Z Z Z Z O O O O O O O O O O O O W 0 0 0 0 0 0 to OOOOOOOOo o o oo WLLLLLLLLLLLLLLLLL- LL 0000 p pppppppzzzzzzzZZ00000000000 U U U U U U U U Q Q Q Q Q Q Q Q Q J J J J J J J J J J J wwwwwwww=XWMmWWWWOOOOOOOOOOO Cn(!I(n(n(nCn(n(nU' U' U' U' U' U' U' U' C7YYYYYYYYYYY (D 00 (D O (D tD (D N O N O O O M N cM N M ~ N cM CN cV N cM N N CN M 0 0 Cl 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O O O O O O O O O O O O O O O O O O O O O O CV X~ N N M qq U') (D N M M V V u N N N M M V. ~ v V. CD W Z 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a W 0 CD 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 00 0 0 0 0 0 0 0 ~ N N N N N N N N 00 00 CO 00 CO O 00 00 00 M M M M M MM M M M M O O O O O O O O O O O O O O O O O N N N N N N N N N N N a 000000OOMfMMMMMCMMM'7 IT eTIT IT v[T v cT V v 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O N m N M I..J V 913 915 895 988 1000 990 * 2 1010 3 1020 060-12 10-00200-010-28 020-30 -020-28 i OU`l0' 062-01 660-• 2 ~ O ~i 010 PROJECT 745 020 2 20- ~c 030 2 BLUE GENTIAN ROAD OUTLOT 030- 0.0- 2 LUMP SUM ASSESSMENT ALLOCATED BY AREA PARCEL ASSESSMENT LOT 1 BLOCK 1 $86,726.08 LOT 2 BLOCK 1 $63,558.05 LOT 3 BLOCK 1 $43,158.06 LOT 4 BLOCK 1 $87,853.58 LOT 1 BLOCK 2 $22,074.89 OUTLOT A $75,552.05 OUTLOT C $11,778.99 OUTLO T D $1,845.28 F,C-RE PROJECT 745 BLUE GENTIAN ROAD 3-30-01 1 C ty of Eogon ASSESSMENT AREA ~9 III. CITY REVENUES (RESPONSIBILITI) IMPROVEMENT ASSESSMENT IMPROVEMENT COST REVENUE CITY (RESPONSIBILITY) Blue Gentian Road S392.592.66 $392.592.66 $0 Project 809 16.564.63 0 (16.564.6, ) TOTAL S409,121.49 5392,592.66 ($16,564.63) The City responsibility xvill be financed by transferring the costs to Project 809. Project 809 will be assessed at some future date. Gerald R. NN'obschall Rey iet~ , Rey iewed Public Works Department Finance Department 3 3 Dated Dated cc: Thomas Colbert. Director of Public IVorks ]Mike Dauehert%. City Attomey Sue Sheridan. Accountant I 4 PROJ NAME BLUE GENTIAN ROAD PROJ NUM P745 SA NAME ST745 COST 392,556.96 GROSS UNIT 1.00 CORNER LO' 0.00 SUBTOTAL 1.00 COMPUTED 1 392,556.96 IS THE ABOVE COMPUTED RATE APPROPRIATE FOR ALL CLASSES OF PROPERTY BLUE GENTIAN ROAD Y SA NAME ST745 SA# 3205 YEARS 10 SF 392,556.96 INT RATE .07 MF 392,556.96 MOS 1 ST YR INT 21 CI 392,556.96 YEAR 2001 ASSESSMENT REC PROPERTY GROSS NET UNITS PRO-RATA RATE AMOUNT WBF IDENT# -A, UNITS CREDITS SUBTOTAL CT ASS'BLE SHARE 1 10-00200-010-26 Cl 0 0 0 0 0 0 392,556.960 0.00 2 10-00200-010-28 Cl 0 0 0 0 0 0 392,556.960 0.00 3 10-00200-020-26 Cl 0 0 0 0 0 0 392,556.960 0.00 4 10-00200-020-30 Cl 0 0 0 0 0 0 392,556.960 0.00 5 10-00200-030-26 Cl 0 0 0 0 0 0 392,556.960 0.00 6 10-00200-040-26 Cl 0 0 0 0 0 0 392,556.960 0.00 7 10-00200-050-26 Cl 0 0 0 0 0 0 392,556.960 0.00 8 10-00200-060-32 Cl 0 0 0 0 0 0 392,556.960 0.00 9 10-30801-010-00 Cl 321037 0 321037 1 321037 1668060 392,556.960 75552.02 10 10-30801-010-01 Cl 368518 0 368518 1 368518 1668060 392,556.960 86726.08 11 10-30801-010-02 Cl 147668 -53867 93801 1 93801 1668060 392,556.960 22074.89 12 10-30801-020-01 Cl 270072 0 2700721 2700721668060 392,556.960 63558.05 13 10-30801-030-00 Cl 50094 0 50094 1 50094 1668060 392,556.960 11788.99 14 10-30801-030-01 Cl 183388 0 183388 1 1833881668060 392,556.960 43158.06 15 10-30801-040-00 Cl 7841 0 7841 1 7841 1668060 392,556.960 1845.28 16 10-30801-040-01 Cl 373309 0 3733091 3733091668060 392,556.960 87853.58 17 10-30801-050-00 Cl 0 0 0 1 0 0 392,556.960 0.00 18 10-42900-010-03 Cl 0 0 0 1 0 0 392,556.960 0.00 19 10-42900-020-01 Cl 0 0 0 1 0 0 392,556.960 0.00 20 10-42900-020-02 CI 0 0 0 1 0 0 392.556.960 0.00 21 10-42900-020-03 CI 0 0 0 1 0 0 392,556.960 0.00 22 10-42900-030-02 CI 0 0 0 1 0 0 392,556.960 0.00 23 10-42900-030-03 CI 0 0 0 1 0 0 392,556.960 0.00 24 10-42900-040-01 Cl 0 0 0 1 0 0 392,556.960 0.00 25 10-42900-040-02 CI 0 0 0 1 0 0 392,556.960 0.00 26 10-42900-040-03 CI 0 0 0 1 0 0 392,556.960 0.00 27 10-42900-041-01 Cl 0 0 0 1 0 0 392,556.960 0.00 28 10-42900-062-01 Cl 0 0 0 1 0 0 392,556.960 0.00 1741093 -53867 1687226 392556.95 ~j i DISTRICT 10 SA-NUMBER 3205 SA-NAME ST745 DISTRIB-DIST 10 BEG-YEAR 2001 NO-YEARS 10 FIRST YEAR INT 0.1225 REGULAR INT .07 TOTAL ASSESSMENT $392.556.95 MARK ACTIVITY-XX-NEW ASSESSMENT - - - - - ASSESSMENT DEF EFF ACT DI PLAT LOT BLK SA# AMOUNT CODE YEAR ION - - - - - - - - - - 10-30801-010-00 3205 75552.02 2001 A 10-30801-010-01 3205 86726.08 2001 A 10-30801-010-02 3205 22074.89 2001 A 10-30801-020-01 3205 63558.05 2001 A 10-30801-030-00 3205 11788.99 2001 A 10-30801-030-01 3205 43158.06 2001 A 10-30801-040-00 3205 1845.28 2001 A 10-30801-040-01 3205 8785158 2001 A 392556.95 J II o ze < 00 O O O O 00 (D ; Q O ; Q II r` O p)Cco 000 N O jj OO ~ ; I~ tDD p ; ~ ~ II N pp n O M O iT ~ 11 h 0 [O V M~ V~ i O O 11 ' M ~ Q Q II II I I ' - N 4) _ II w p O v (D c0 (O O n u a II NO N j v N E U~ 1, n D LL o 11 w r4 w U q i q I v u 2 O ° ii W ii u ee F t ; to a ; 0(0 a) ) ; (9) N M ¢ O N C~ II M co O 1 r j n j^ II N N N I I II II II T y O pp ; O II o e ' C LL C) II N U o II ce ry U M M ; M 11 G/ 11 a' II II l0 N ; w O (p 11 a ce CD N oo O W 11 J N M O M II N N N ~e N II N n P- n n N co N O O II II II p 11 0 0 rn rr po Q) o a) CID O 6; O u N q O N N N 11 0 0 m O ; C ; I I o ' ^ I I N II I 11 r Z 5 C) m i m II e o cn¢ "r ; v ~ro O (7 a c ; c ; c 11 w N U 6 c ; o n w M N co co co II L) LL w O M M M II 0 H II • aU ° N 8 S U-) C6 a) 00 cl) I OI ch Q Q) Q) II ' ` M n I w II _ _ I I o 0 C ^ O E !h CO ; N O Op N N ¢ M 0) O c~ 11 c N o N O) N N II -q M co O II II II C 11 . o 71 N N N 11 n II p E 1 0 ~ p 11 N N ; N ; N 11 O 0 II w ; N ; N ; N 11 N ; N ; N II O II r, co Lr) ~ I I • I ^ II N Q C N o 0 11 ~ aD ; a0 II 9N M q to ; OQ O ~ u~ N II O Q {!i N O O N 1 N II N 1 M C U u If Q 11 n lt1 N or0 w N M Q m r~ w 10 O J Q] O O O O N w w cD ` _T H V) F to J H J 7 ZZZ¢UM ~ U~ UI- I-w F¢- vr c c » aW< 3 O. <o < o Om O `vn LL LL V U p Z a w v a w old Z U Z U M W H ° Lu) wad w Z ~Ow `m a Ow Ow m v c $ ZOh-d H- Q lard rnaF- c,o US US w o Ec O Z J a c 'y a N C C V LL F H E n N U O m 0'4)"+ o y O O O ¢ o E ° .0 0 Z" m LL mm N J w0 ¢ r . 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REGULAR 1ST TEAR Imflrovement •BBREV PROJECT A S/A A YLjRS INT INT Sanitary Sever Trunk STK - - - _ Sanitary Sever Lateral SL lateral benefit Sanitary SLTK _ Sever Trunk Water Trunk WTK Water Lateral WL lateral Benefit Water WLTK ?rank Water Availability VAC Charge (C/1) Service (Sanitary Sewer SSVC Only) Service (Water Only) WSVC -ice (Sanitary Sewer WSSVC and Water) Storm Sewer Trunk SSTK Storm Sewer Lateral SS lateral Benefit Storm SSLTK Sever Trunk Street ST _ -7 .5 3a Js 2 a Gravel Base/Grading GB ?rail TRL Streetlighting STLT Sever Connection Charge ConChgS_ _ Water Connection Charge ConCh&F _ Green Acres--Deferred GA Installments Reassessed T +zferred Assessment I.e. Txfr . A Assessed Against this Parcel Agenda Information Memo April 3, 2001 Eagan City Council Meeting D. PROJECT 746, BLUE WATER ROAD - STREETS & UTILITIES FINAL ASSESSMENT HEARING ACTION TO BE CONSIDERED: Approve the final assessment roll for Project 746 (Blue Water Road - Streets & Utilities) and authorize its certification to Dakota County for collection. FACTS: • Project 746 provided for the installation of streets and utilities within Blue Water Road, from Blue Gentian Road to Highway 55, as outlined and discussed in the original feasibility report presented at a public hearing held on August 18, 1998. • The final assessment roll was presented to the City Council on February 6, 2001, with a public hearing scheduled for April 3 to formally present the final costs associated with this public improvement to the affected benefiting properties. The final assessments are approximately 32% more than the estimate contained in the feasibility report presented at the public hearing held on August 18, 1998. • All notices have been published in the legal papers and sent to all affected property owners informing them of this public hearing. An informational meeting was held on March 21 to address all property owners' questions or concerns and provide any additional information of interest. Of the 22 parcels (Commercial/ Industrial) being assessed, no one attended the meeting and no objections have been received to date. ISSUES: • The final assessments are approximately 32% more than the estimate contained in the feasibility report presented at the original public hearing held on August 18, 1998. This is a result of the City's contractor having to change and complete the grading originally proposed by the developer along with correcting extensive poor soils not discovered by the soil borings. All assessed properties are contained within either the Grand Oaks 2 or the Spectrum Commerce Center developments. Both developments have waived any objections to these final assessments. ATTACHMENTS: • Final Assessment Report, pages through. 70 FIN.Ai. ASSESSMENT HEARING PROJECT HEARING DATES NUMBER - Project 746 ASSESSMENT- April 7001 NAME- Blue Water Road IMPROVEMENT- August 19 1999 IJtilit-%and Street Installation IMPROVEMENTS INSTALLED AND/OR ASSESSED F.R.=Feasiblity Report FINAL F.R FINAL F.R BATE BATE iT11iITS HATE RATE I;NITS SANITARY STORM SEWER SEWER ❑ Trunk ❑ Trunk Q Lateral » 11;q Ft- ICJ Lateral !S Ft to each side to each side ❑ Seri ice ❑ Lat. Benefit'trunk WATER STREET Trunk ❑ Gravel Base ❑ Lateral © Blue Water Rd 'S 21'S} Ft to each side ❑ Seri ice ❑ Multi Fam Equip. _ 0 Lat. Benefit trunk 51067 ISq Ft ❑ WAC ❑ C'1 Equiv. ❑ Trail'Side\ralk OTHER STRFFT LIGHTS Completion ❑ Incentive ❑ Installation ❑ Engineering O Ener v Charge CONTRACT NO.OF INTEREST AMOiJNT CITY hu PARCELS TERMS RATE ASSESSED FINANCED 571 5,570 F R 99-?4 21 14 - 7-00% %944-660.06 S4 COMNIFNTS- (1) method of assessment \vas changed in order to provide closure to easement acquisition agreements. See Spectrum Commerce Center Development Agreement. t MEMO TO: MAYOR AND CITE' COUNCIL FROM: GERALD R. WOBSCHALL, FINANCIAL CONSULTANT DATE: March 23, 2001 SUBJECT: FINAL ASSESSMENT ROLL, PROJECT 746 BLUE WATER ROAD STREETS AND UTILITIES The City Council at the conclusion of the public hearing on August 18, 1998, ordered Project 746. According to the feasibility report. the following improvements were to be constructed and assessed: sanitan- sewer. water main. storm sewer lateral. and street improvements. In the feasibility report, it was proposed to assess the improvements using linear and area methods of assessment. This assessment roll is prepared using different methods of assessment than were presented at the public hearing. This roll is based on a subsequent agreement associated with the Spectrum Commerce Center Addition. The construction of the improvements was accomplished under Contract No. 98-24. The assessment hearing is scheduled for April 3, 2001. The following information \\as used in the preparation of the assessment roll. 1. PROJECT COST The construction cost includes the amount of $535,948.13 paid to the contractors for the construction of the following detailed improvements. Other costs which consist of. engineering. design. contract management inspections. financing. legal. bonding, administration. and other totaling $262,248.62 and easement costs totaling 5146,463.72 were incurred resulting in an improvement and project cost of S944,660.47. The detail of these other costs is provided on Schedule 1. These other costs are allocated to the improvements constructed in order to determine the cost of each improvement and the assessment rate. CONSTRUCTION OTHER COSTS IMPROVEMENT FEASIBILITY IMPROVEMENT COST & EASEMENTS COST REPORT Sanitary SeNver $46.784.42 $22.892.42 $69.676.84 61.045 Vl"ater.Nlain 67?40.63 32.901.99 100.142.62 91.370 Storm Sewer 185.062.28 134.311.76 319.374.04 85.130 Street-Blue Water Rd 236,860.80 218.606.17 455.466.97 478.025 TOTAL $535,948.13 $408,712.34 $944,66.47 S715,570 2 II. ASSESSMENTS A. TRUNK ASSESSMENTS No trunk assessments were proposed in the feasibility study because the properties were previously charged for these utilities under prior public improvement projects. B. UTILITY LATERAL AND STREET IMPROVEMENTS 1. Sanitary- Sewer 1896 feet of 8 inch PVC pipe and appurtenances was installed in Blue Water Road to provide sanitar\ sewer services to the parcels. The installation cost of the pipe is computed at S 46,784.42. Other costs in the amount of S22,892.42 were allocated resulting in an improvement and assessable cost of $69,676.84. The feasibility report called for this improvement to be 100% assessed using an area method of assessment. This assessment roll was prepared assessing one half the cost of the improvement to each side of the street. This assessment xyill be allocated to the respective parcels included Grand Oaks 2 and the proposed Spectrum Conunerce Center. IMPROVEMENT COST ASSESSABLE UNITS ASSESSMENT RATE 569,676.84 2 units S34,838.42 2. Water main 2030 feet of 12 inch-DIP water main was installed in along Highway 55. The construction cost was S67,240.63. Other costs in the amount of S32,901.99 were allocated to the construction costs. This results in an improvement and assessable cost of 5100,142.62 to the benefited parcels. The feasibility report called for this improvement to be 100% assessed using an area method. The assessment rate was computed in the folloxying manner: IMPROVEMENT COST ASSESSABLE UNITS ASSESSMENT RATE S100,142.62 810,652 Sq. Ft. S.12533/ Sq. Ft. 3 73 3. Storm Sever Improvements The storm se,,yer improvements consist of lateral storm sewer improvements. The construction cost totaled S185,062.28. Other costs in the amount of $90,554.15 and easement costs in the amount of S43,757.61 ,sere allocated to the construction costs resulting in an improvement cost of $319,374.04. The feasibility report called for this improvement to be 100% assessed using an area method. The terms of the development agreement bethyeen the Cite and Spectrum Commerce Center call for this assessment to be assessed equally to each side of Blue Water Road. The assessment rate was computed in the following manner: IMPROVEMENT COST ASSESSABLE UNITS ASSESSMENT RATE 5319,374.04 2 Sides 5159,687.02 4. Street Improvements The street improvements provided for the construction of Blue 'vN'ater Road at a -foot width and -ton capacitN. The total street construction cost was $236,860.80. Easement costs of S102,706.11 and other costs totaling S1115,900.06 Nere incurred resulting in an improvement cost of S455,466.97. The feasibility report called for this improvement to be 100% assessed using an area method. The terms of the development agreement bem een the Cite and Spectrum Commerce Center call for this assessment to be split equall} between the east and the Nvest sides of Blue Water Road. The assessment rates vyere computed using the following: Improvement Cost Assessable Units Assessment Rate 5455,466.97 2 Sides S227,733.48/Side C. ASSESSMENT TER-NIS The assessments are proposed for a terns of 10 years. The interest rate is 7.00% per annum on the unpaid balance. Ill. CITE' REVENUES (RESPONSIBILIT1) CITY IMPROVEMENT ASSESSMENT (RESPONSIBILITY) IMPROVEMENT COST REVENUE REVENUE Sanitary Sewer $69.676.84 $69,676.81 $(.03 ) eater Main 100,142.62 100.142.27 (.3 ) Storm Sexyer 319.374.04 319.374.00 (.04) Street-Blue Water Rd 455.466.97 455.466.98 .01 TOTAL S944,660.47 S944,660.06 S(.41) V Gerald R. Wobschall Reviewed Reviewed ublic Forks Department Finance Department -3 - 3,11- ov Dated Dated cc: Thomas A. Colbert. Director of Public Forks Mike Daugherty. City Attorney Sue Sheridan. Accountant I 5 ~v i °o°o8 8 s `8i v e I t eQ J 8 ! it mo oooogr:viao o S n 0 1~ CID I~ II 11 LLI ad II Cd !.6 gQ Q W O I~ ' ^ n 11 1h 1n u Icii Of ~1N m p s o 's; °o 00 ! ~ ~ 11 (0 N ! N tl I II It I C y p 1 O U- O O O 11 II O O v~ 8 8 1811 `0 ~ ~ i ! ii • n { ' N II a IC C) n m 1n C) Q In 1n r r 8 I~~ Lr) J N N O ! II N A r cn co (D ! II r N N O f0 ! O r ID 11 - ' I II II , If p p I 11 n O n jj N N cr; C) 47; O I O II O m N O ~ II ~ N i N i N I~ . 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LL L LL 0000000000000000000000000000 f- Z Z Z Z Z Z Z Z Z J J J J J J J J J J J U U U U U U U U Q Q Q Q Q Q Q Q Q J J J J J J J .J J J J ~ ~ (w ~ ~ ~ ~ ~ C ~7 ~ ~ ~ ~ C ~7 ~ ~ ~ YO OY OY OY OY OY OY OY OY O OY p CD CO CD O CD CD CD N O N ~ O O ~ O M ~ N M N M N M O } N N N M N N N Cl) O O C O O O O O o o O o 0 o o,) cc D O F- _O _O 0 0 0 0 0 0 _O _O _O 0 0 0 0 0 0 _O 0 0 0 0 0 0 0 0 N O O O O O O O d 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 La1JZw 00000000000 M 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ~ 0 N N N N N N N NCO CU C>D CO N CO CD CO CO m m m m m m m m m m m O o 0 0 0 0 0 0 0 0 0 0 0 C 0 0 0 N N N N N N N N N N N Q O o 0 0 0 0 0 0 Cl) M M Cl) Cl) Cl) Cl) M M V IT IT v v Iq v QIqT v v 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 _O O O- 0 0 0 0 0 0 0 i 9 DAD ' ro g~ i D J ~1Cb J DZppD ? 1 lj ! g,J A ~ ~'l~~F FAT ~ ~ FT qT ~6 ~ , Dt <o °r aT a ~oo~ oc"q~ Fq~-9S~ °T Qs BZo ° FO ti F S^ D o zD D J OL7 OT OC , q$S ~ . O OL T 04 k SSMey RF~ A .A Y, l 'rS 08 l oO~Op ° t e3B3s °U 69 e` ~F ~9 O~F~r t3 7p SS B 04 SB O 9 ° rO ?B°~p O j10 ' TBBSB B O °0o ROF T F~ ~S SJB QSS psi gyp, d3 0, \ BB 00 °7 0 0 gS,Sf O "0\ 90., n/ A 070 oz ts3g9) 4 j'y, ST~v`l/ ~O✓ 0300`°3J t7rs'OBS99 ASST ~ ~L,QTCT j °°J t~,'sSB°s7 ^Fss ,ST F7Q R6 jt~sss 6, 7 V ~~A T~~~OAO tt3 7009 s?6 3T 3 qTF~~~ F A i~CT> a, SeL~O~w T ROOF 46F~ C Tq,~ qTF 46 S OAT S~~ SF~FR ~O * ~ ° / OMA FtiOTFgCySS~C`SS MpRO o s O OF SOM O oqR O~ oFy~ LFy~F ° ° ~OTFOgSSF OF<S F &~FOP STS / ~ 0c' ~ O S F A'~~ F SF,~T 4 C F q~<OO~ ~qT SY ~Oq~ ~F~, pFp F'Q'~gi F,q (pr4RCF BY c't <~Ors~e<oc~, F~ o c y r 40 4 e ACC' , F pr.T ' e ~pc ooz~oo occpc~ 9~ 3 ,4SS`SS~F~rF~ ~~6 . p3 ~p7p ?egOpO p`~B 1t3~~p 3~9 O tiiF 'Qpl 07 s'pes~6 q~ 0 jg~s,8 8 s 11, 0 ti 98 v,0, 2 PROJ NAME BLUE WATER ROAD PROJ NUM P746 SA NAME SL746 COST 69,676.84 GROSS UNIT 2.00 CORNER LO- 0.00 SUBTOTAL 2.00 COMPUTED 1 34,838.42 IS THE ABOVE COMPUTED RATE APPROPRIATE FOR ALL CLASSES OF PROPERTY SANITARY SEWER LATERAL Y SA NAME SL746 SA# 3206 YEARS 10 SF 34,838.42 INT RATE .07 MF 34,838.42 MOS 1 ST YR INT 21 Cl 34,838.42 YEAR 2001 ASSESSMENT REC PROPERTY GROSS NET UNITS PRO-RATA RATE AMOUNT VMBF IDENT# A: UNITS CREDITS SUBTOTAL CT ASS'BLE SHARE 1 10-00200-010-26 Cl 0 0 01 01 34,838.420 0.00 2 10-00200-010-28 OF 750539 -41382 709157 1 709157 776472 34,838.420 3181816 3 10-00200-020-26 Cl 0 0 01 01 34,838.420 0.00 4 10-00200-020-30 Cl 0 0 01 01 34,838.420 0.00 5 10-00200-030-26 Cl 0 0 01 01 34,838.420 0.00 6 10-00200-040-26 Cl 0 0 01 01 34,838.420 0.00 7 10-00200-050-26 Cl 0 0 01 01 34,838.420 0.00 8 10-00200-060-32 Cl 0 0 01 0 1 34,838.420 0.00 9 10-30801-010-00 Cl 263,456 0 263,456 1 263,456 1291901 34,838.420 7104.56 10 10-30801-010-01 CI 302,421 0 302,421 1 302.421 1291901 34,838.420 8155.31 11 10-30801-010-02 MF 121.182 -53867 67,315 1 67,315 776472 34,838.420 3020.26 12 10-30801-020-01 Cl 221,632 0 221,632 1 221,632 1291901 34,838.420 5976.70 13 10-30801-030-00 CI 41,109 0 41,109 1 41,109 1291901 34, 838.420 1108.58 14 10-30801-030-01 Cl 150,496 0 150,496 1 150,496 1291901 34,838.420 4058.38 15 10-30801-040-00 Cl 6,435 0 6,435 1 6,435 1291901 34,838.420 173 52 14 10-30801-030-01 Cl 306.352 0 306.352 1 306,352 1291901 34,838.420 8261.34 17 10-30801-050-00 Cl 0 0 0 1 01 34,838.420 0.00 18 10-42900-010-03 Cl 0 0 01 01 34,838.420 0.00 19 10-42900-020-01 Cl 0 0 01 01 34,838.420 0.00 20 10-42900-020-02 Cl 0 0 01 0 1 34.838.420 0.00 21 10-42900-020-03 Cl 0 0 01 01 34,838.420 0.00 22 10-42900-030-02 Cl 0 0 01 01 34,838.420 0.00 23 10-42900-030-03 Cl 0 0 01 0 1 34.838.420 0.00 24 10-42900-040-01 Cl 0 0 0 1 0 1 34,838.420 0 00 25 10-42900-040-02 Cl 0 0 01 01 34,838.420 0.00 26 10-42900-040-03 Cl 0 0 01 01 34,838.420 0.00 27 10-42900-041-01 Cl 0 0 01 01 34.838.420 0.00 28 10-42900-062-01 Cl 0 0 01 01 34,838.420 0.00 2163621 -95249 2068371.747 69676.81 90 PROJ NAME BLUE WATER ROAD PROD NUM P746 SA NAME WL746 COST 100,142.62 GROSS UNIT 810,652.00 CORNER LO' 0.00 SUBTOTAL 810,652.00 COMPUTED 1 0.12 IS THE ABOVE COMPUTED RATE APPROPRIATE FOR ALL CLASSES OF PROPERTY WATER LATERAL Y SA NAME WL746 SA# 3207 YEARS 10 SF 0.123533 INT RATE .07 MF 0.123533 MOS 1ST YR INT 21 CI 0.123533 YEAR 2001 ASSESSMENT REC PROPERTY GROSS NET UNITS PRO-RATA RATE AMOUNT VMBF IDENT# _A; UNITS CREDITS SUBTOTAL CT ASS'BLE SHARE 1 10-00200-010-26 Cl 0 0 01 01 0124 0.0D 2 10-00200-010-28 Cl 750539 -41382 709157 1 709157 1 0.124 87604.29 3 10-00200-020-26 Cl 0 0 01 01 0124 0.00 4 10-00200-020-30 Cl 101495 0 101495 1 101495 1 0.124 12537.98 5 10-00200-030-26 Cl 0 0 01 01 0124 0.0D 6 10-00200-040-26 Cl 0 0 01 01 0.124 0.0 7 10-00200-050-26 Cl 0 0 01 01 0.124 0.00 8 10-00200-060-32 Cl 0 0 01 01 0.124 0.00 9 10-30801-010-00 Cl 0 0 01 01 0.124 0.00 10 10-30801-010-01 Cl 0 0 01 01 0.124 0.00 11 10-30801-010-02 Cl 0 0 0 1 0 1 0124 0.00 12 10-30801-020-01 Cl 0 0 01 01 0124 0.00 13 10-30801-030-00 Cl 0 0 01 01 0.124 0.00 14 10-30801-030-01 Cl 0 0 01 01 0124 0.00 15 10-30801-040-00 Cl 0 0 0 1 0 1 0.124 0.00 14 10-30801-030-01 Cl 0 0 0 1 0 1 0.124 0.00 17 10-30801-050-00 Cl 0 0 01 01 0.124 0.00 18 10-42900-010-03 Cl 0 0 01 01 0124 0.00 19 10-42900-020-01 Cl 0 0 0 1 01 0.124 0.00 20 10-42900-020-02 Cl 0 0 01 01 0.124 0.00 21 10-42900-020-03 Cl 0 0 01 01 0.124 0.00 22 10-42900-030-02 Cl 0 0 0 1 01 0.124 0.00 23 10-42900-030-03 Cl 0 0 01 01 0.124 0.00 24 10-42900-040-01 Cl 0 0 01 01 0124 0.00 25 10-42900-040-02 Cl 0 0 01 01 0.124 0.00 26 10-42900-040-03 Cl 0 0 0 1 01 0.124 0.00 27 10-42900-041-01 Cl 0 0 01 01 0.124 0.00 28 10-42900-062-01 Cl 0 0 01 01 0.124 0.00 852034 -41382 810652 100142.27 91 PROJ NAME BLUE WATER ROAD PROJ NUM P746 SA NAME SS746 COST 319,374.00 GROSS UNIT 2.00 CORNER LO- 0.00 SUBTOTAL 2.00 COMPUTED 1 159,687.00 IS THE ABOVE COMPUTED RATE APPROPRIATE FOR ALL CLASSES OF PROPERTY STORM SEWER LATERAL Y SA NAME SS746 SA# 3208 YEARS 10 SF 159,687.00 INT RATE .07 MF 159,687.00 MOS 1STYR INT 21 CI 159,687.00 YEAR 2001 ASSESSMENT REC PROPERTY GROSS NET UNITS PRO-RATA RATE AMOUNT VMBF IDENT# -A~ UNITS CREDITS SUBTOTAL CT ASS'BLE SHARE 1 10-00200-010-26 Cl 0 0 01 01 159,687.000 0.00 2 10-00200-010-28 vlF 750539 -41382 709157 1 709157 776472 159,687.000 145843.19 3 10-00200-020-26 Cl 0 0 0 1 0 1 159.687.000 0.00 4 10-00200-020-30 Cl 0 0 01 01 159,687.000 0.00 5 10-00200-030-26 Cl 0 0 01 0 1 159.687.000 0.00 6 10-00200-040-26 Cl 0 0 01 0 1 159,687.000 0.00 7 10-00200-050-26 Cl 0 0 01 01 159,687.000 0.00 8 10-00200-060-32 Cl 0 0 01 01 159.687.000 0.00 9 10-30801-010-00 Cl 263456 0 2634561 263456 1519540 159,687.000 27686.34 10 10-30801-010-01 Cl 302241 0 302241 1 302241 1519540 159.687.000 31762.22 11 10-30801-010-02 vlF 121182 -53867 67315 1 67315 776472 159,687 000 13843.81 12 10-30801-020-01 Cl 221632 0 221632 1 221632 1519540 159,687.000 23291.09 13 10-30801-030-00 Cl 41109 0 41109 1 41109 1519540 159,687.000 4320.11 14 10-30801-030-01 Cl 150496 0 150496 1 150496 1519540 159,687.000 15815.48 15 10-30801-040-00 Cl 6435 0 64351 64351519540 159,687.000 676.25 14 10-30801-030-01 Cl 306352 0 306352 1 306352 1519540 159,687.000 32194.24 17 10-30801-050-00 Cl 0 0 0 1 0 1519540 159,687.000 0.00 18 10-42900-010-03 Cl 12197 0 12197 1 12197 1519540 159,687.000 1281.77 19 10-42900-020-01 Cl 21344 0 21344 1 21344 1519540 159.687.000 2243 02 20 10-42900-020-02 Cl 10890 0 10890 1 10890 1519540 159,687.000 1144.42 21 10-42900-020-03 Cl 12197 0 121971 121971519540 159,687.000 1281.77 22 10-42900-030-02 Cl 10890 0 108901 108901519540 159,687.000 1144.42 23 10-42900-030-03 Cl 18295 0 182951 18295 1519540 159,687.000 1922.60 24 10-42900-040-01 Cl 24829 0 24829 1 24829 1519540 159.687 000 2609.26 25 10-42900-040-02 Cl 10454 0 10454 1 10454 1519540 159,687.000 1098.60 26 10-42900-040-03 Cl 98881 -87991 108901 108901519540 159,687.000 1144.42 27 10-42900-041-01 Cl 20038 0 20038 1 20038 1519540 159,687.000 2105.77 28 10-42900-062-01 Cl 107158 -31363 75795 1 75795 1519540 159,687.000 7965.22 2510615 -214603 2296012 319374 PROJ NAME BLUE WATER ROAD PROJ NUM P746 SA NAME ST746 COST 455,466.97 GROSS UNIT 2.00 CORNER LO' 0.00 SUBTOTAL 2.00 COMPUTED 1 227,73149 IS THE ABOVE COMPUTED RATE APPROPRIATE FOR ALL CLASSES OF PROPERTY STREET Y SA NAME ST746 SA# 3209 YEARS 10 SF 227,733.49 INT RATE .07 MF 227,733.49 MOS 1ST YR INT 21 CI 227,733.49 YEAR 2001 ASSESSMENT REC PROPERTY GROSS NET UNITS PRO-RATA RATE AMOUNT VMBF IDENT# r4; UNITS CREDITS SUBTOTAL CT ASS'BLE SHARE 1 10-00200-010-26 Cl 0 0 01 01 227,733.485 0.00 2 10-00200-010-28 OF 750539 -41382 709157 1 709157 776472 227,733.485 207990.49 3 10-00200-020-26 Cl 0 0 01 01 227,733.485 0.00 4 10-00200-020-30 Cl 0 0 01 01 227,733.485 0.00 5 10-00200-030-26 Cl 0 0 01 01 227,733.485 0.00 6 10-00200-040-26 Cl 0 0 01 01 227,733.485 0.00 7 10-00200-050-26 Cl 0 0 01 01 227,733.485 0.00 8 10-00200-060-32 Cl 0 0 01 01 227,733.485 0.00 9 10-30801-010-00 Cl 263456 0 2634561 2634561519720 227.733.485 39479.48 10 10-30801-010-01 Cl 302421 0 302421 1 302421 1519720 227,733.485 45318.47 11 10-30801-010-02 OF 121182 -53867 67315 1 67315 776472 227,733.485 19742.99 12 10-30801-020-01 Cl 221632 0 221632 1 221632 1519720 227,733.485 33212.06 13 10-30801-030-00 Cl 41109 0 41109 1 41109 1519720 227,733.485 6160.28 14 10-30801-030-01 Cl 150496 0 150496 1 150496 1519720 227,733.485 22552.17 15 10-30801-040-00 Cl 6435 0 6435 1 6435 1519720 227,733.485 964.30 14 10-30801-030-01 Cl 306352 0 306352 1 306352 1519720 227,733.485 45907.54 17 10-30801-050-00 Cl 0 0 0 1 01519720 227.733.485 0.00 18 10-42900-010-03 Cl 12197 0 121971 121971519720 227.733.485 182775 19 10-42900-020-01 Cl 21344 0 21344 1 21344 1519720 227,733.485 3198.45 20 10-42900-020-02 Cl 10890 0 108901 108901519720 227.733.485 1631.89 21 10-42900-020-03 Cl 12197 0 12197 1 12197 1519720 227.733.485 1827.75 22 10-42900-030-02 Cl 10890 0 10890 1 10890 1519720 227,733.485 1631.89 23 10-42900-030-03 Cl 18295 0 182951 182951519720 227,733.485 2741.55 24 10-42900-040-01 Cl 24829 0 24829 1 24829 1519720 227,733.485 3720.68 25 10-42900-040-02 Cl 10454 0 10454 1 10454 1519720 227,733.485 1566.56 26 10-42900-040-03 Cl 98881 -87991 10890 1 10890 1519720 227,733.485 1631.89 27 10-42900-041-01 Cl 20038 0 20038 1 20038 1519720 227,733.485 3002.74 28 10-42900-062-01 Cl 107158 -31363 75795 1 75795 1519720 227,733.485 11358.05 2510795 -214603 2296192 455466.98 t DISTRICT 10 SA-NUMBER 3206 SA-NAME SL746 DISTRIB-DIST 10 BEG-YEAR 2001 NO-YEARS 10 FIRST YEAR INT 0.1225 REGULAR INT .07 TOTAL ASSESSMENT $69,676.81 MARK ACTIVITY-XX-NEW ASSESSMENT - - - - - ASSESSMENT DEF EFF ACT DI PLAT LOT BLK SA# AMOUNT CODE YEAR ION - - - - - - - - 10-00200-010-28 3206 31818.16 2001 A 10-30801-010-00 3206 7104.56 2001 A 10-30801-010-01 3206 8155.31 2001 A 10-30801-010-02 3206 3020.26 2001 A 10-30801-020-01 3206 5976.70 2001 A 10-30801-030-00 3206 1108.58 2001 A 10-30801-030-01 3206 4058.38 2001 A 10-30801-040-00 3206 173.52 2001 A 10-30801-030-01 3206 8261.34 2001 A 69676.81 DISTRICT 10 SA-NUMBER 3207 SA-NAME WL746 DISTRIB-DIST 10 BEG-YEAR 2001 NO-YEARS 10 FIRST YEAR INT 0.1225 REGULAR INT 07 TOTAL ASSESSMENT $100,142.27 MARK ACTIVITY-XX-NEW ASSESSMENT - - - - - ASSESSMENT DEF EFF ACT DI PLAT LOT BLK SA# AMOUNT CODE YEAR ION - - - - - - - - - - 10-00200-010-28 3207 87604.29 2001 A 10-00200-020-30 3207 12537.98 2001 A 100142.27 t DISTRICT 10 SA-NUMBER 3208 SA-NAME SS746 DISTRIB-DIST 10 BEG-YEAR 2001 NO-YEARS 10 FIRST YEAR INT 0.1225 REGULAR INT 07 TOTAL ASSESSMENT $319,374.00 MARK ACTIVITY-XX-NEW ASSESSMENT - - - - - ASSESSMENT DEF EFF ACT DI PLAT LOT BLK SA# AMOUNT CODE YEAR ION - - - - - - - - - - 10-00200-010-28 3208 145843.19 2001 A 10-30801-010-00 3208 27686.34 2001 A 10-30801-010-01 3208 31762.22 2001 A 10-30801-010-02 3208 13843.81 2001 A 10-30801-020-01 3208 23291.09 2001 A 10-30801-030-00 3208 4320.11 2001 A 10-30801-030-01 3208 15815.48 2001 A 10-30801-040-00 3208 676.25 2001 A 10-30801-030-01 3208 32194.24 2001 A 10-42900-010-03 3208 1281.77 2001 A 10-42900-020-01 3208 2243.02 2001 A 10-42900-020-02 3208 1144.42 2001 A 10-42900-020-03 3208 1281.77 2001 A 10-42900-030-02 3208 1144.42 2001 A 10-42900-030-03 3208 1922.60 2001 A 10-42900-040-01 3208 2609.26 2001 A 10-42900-040-02 3208 1098.60 2001 A 10-42900-040-03 3208 1144.42 2001 A 10-42900-041-01 3208 2105.77 2001 A 10-42900-062-01 3208 7965.22 2001 A 319374 DISTRICT 10 SA-NUMBER 3209 SA-NAME ST746 DISTRIB-DIST 10 BEG-YEAR 2001 NO-YEARS 10 FIRST YEAR INT 0.1225 REGULAR INT .07 TOTAL ASSESSMENT $455,466.98 MARK ACTIVITY-XX-NEW ASSESSMENT - - - - - ASSESSMENT DEF EFF ACT DI PLAT LOT BLK SA# AMOUNT CODE YEAR ION - - - - - - - - - - 10-00200-010-28 3209 207990.49 2001 A 10-30801-010-00 3209 39479.48 2001 A 10-30801-010-01 3209 45318.47 2001 A 10-30801-010-02 3209 19742.99 2001 A 10-30801-020-01 3209 33212.06 2001 A 10-30801-030-00 3209 6160.28 2001 A 10-30801-030-01 3209 22552.17 2001 A 10-30801-040-00 3209 964.30 2001 A 10-30801-030-01 3209 45907.54 2001 A 10-42900-010-03 3209 1827.75 2001 A 10-42900-020-01 3209 3198.45 2001 A 10-42900-020-02 3209 1631.89 2001 A 10-42900-020-03 3209 1827.75 2001 A 10-42900-030-02 3209 1631.89 2001 A 10-42900-030-03 3209 2741.55 2001 A 10-42900-040-01 3209 3720.68 2001 A 10-42900-040-02 3209 1566.56 2001 A 10-42900-040-03 3209 1631.89 2001 A 10-42900-041-01 3209 3002.74 2001 A 10-42900-062-01 3209 11358.05 2001 A 455466.98 i FORM 0 1 LICE MONTHS OF $/A SAME 110. RECUUR 1ST TUR Inmrovement A13RLO ?ROJLCT A S/A 0 YZ68S INT FT Sanitary Sever Trunk M Sanitary Sever Lateral SL ~ Z L L -so; ok /0 lAteral Benefit Sanitary SLTK Sever Trunk Water Trunk VrK Hater Lateral WL _ w 3 oZ07 o n Lteral Benefit Water WLTK Trunk Water Availability WAC Charge (C/1) Service (Sanitary Sewer SSVC _ - _ _ Only) Service (Water Only) WSVC _ - _ _ 'Ice, (Sanitary Sewer WSSVC ! _ _ and Water) Storm Sewer Trunk SSTK Storm Sewer Lateral SS _ 7 (o _J J O 7 ~l lateral Benefit Storm SSLTK . _ _ Sever Trunk J~ v Street ST _ -7 iL Gravel Ease/Grading GB Trail TRL Streetlighting STLT Sever Connection Charge ConChgS_ _ Water Connection Charge ConChgW _ Green Acres--Deferred CA Installments Reassessed 7 •sferred Assessment I.e. Txfr .it Assessed Against this Parcel Agenda Information Memo April 3, 2001 Eagan City Council Meeting E. PROJECT 789, LONE OAK CIRCLE- STREET OVERLAY FINAL ASSESSMENT HEARING ACTION TO BE CONSIDERED: To close the public hearing and approve the final assessment roll for Project 789 (Lone Oak Circle - Street Overlay) and authorize its certification to Dakota County for collection. FACTS: • Project 789 provided for the bituminous street overlay of Lone Oak Circle cul-de-sac, north of Lone Oak Road, as outlined and discussed in the feasibility report. • The final assessment roll was presented to the City Council on March 6, 2001, with a public hearing scheduled for April 3 to formally present the final costs associated with this public improvement to the affected benefiting properties. The final assessments are approximately 8% more than the estimate contained in the feasibility report presented at the public hearing held on June 5, 2000. • All notices have been published in the legal papers and sent to all affected property owners informing them of this public hearing. An informational meeting was held on March 23 to address all property owners' questions or concerns and provide any additional information of interest. Of the six parcels (Commercial/ Industrial) being assessed, one person representing one property attended the meeting. Minutes of the informational meeting are attached. ATTACHMENTS: • Final Assessment Report, pages through • Informational Meeting Minutes, page and 1Q. FINAL ASSESSMENT HEARING PROJECT HEARING DATES NUMBER - Project 789 ASSESSMENT - April 3, 2001 NAME- Lone Oak Circle IMPROVEMENT- June 5. 2000 Mill and Overlay IMPROVEMENTS INSTALLED AND/OR ASSESSED F.R.=Feasiblity Report FINAL F.R FINAL F.R RATE RATE UNITS RATE RATE UNITS SANITARY SEWER STORM SEWER ❑ Trunk ❑ Trunk ❑ Lateral ❑ Lateral ❑ Service ❑ Lat. Beneftt'trunk ❑ Lat. Benefit trunk WATER STREET ❑ Trunk ❑ Gravel Base ❑ Lateral 0 Surfacing Mill and Oxerla\ S3.128.~3 S3.'800 Lot ❑ Service Drivexrav Apron S74.S1.36 Sq 1'd ❑ Lat. Benefit trunk ❑ Multi. Equiv. ❑ Nv'Ac ❑ C I Equiv. ❑ Trail Sidewalk SERVICES STREET LIGHTS ❑ \Katerg San Se\Ner ❑ Installation ❑ Energ- Charge CONTRACT NO.OF INTEREST AMOUNT CITY NO. PARCELS TERMS RATE ASSESSED FINANCED $45,780 F.R. $7.240 F.R. 00-03 6 5 Year 7-.009" $49,417.81 S 16.7 09,46 COMMENTS:(]) Restated the feasibilit\ rate based on 6 lots. 6 lots used to determine the assessment rate. /v v NIENIO city of eagan MEMO TO: MAYOR AND CITY COUNCIL FROM: GERALD R. WOBSCHALL DATE: March 15, 2001 SUBJECT: FINAL ASSESSMENT ROLL PROJECT NO.789 LONE OAK CIRCLE Street Overlay The Cite Council. at the conclusion of the public hearing on June 5, 2000. ordered Project 789. .-%ccording to the feasibility report. the following improvements were to be constructed and/or assessed. The improvements are, mill and overlay of existing streets. concrete driveway entrances and repair of curb and gutter. In the feasibility study. it was proposed to assess the improvements using a lot unit method for the mill and overlay improvement. The driveway aprons were proposed to be assessed using an area method of assessment. This assessment roll is prepared using the methods presented at the public hearing. Construction of the improvements was accomplished under Contract No. 00-03 which is complete. The assessment hearing is scheduled for April 3, 2001. The following information ~Nas used in the preparation of the assessment roll. 1. PROJECT COST The construction cost includes the amount of 551,520.80 paid to the contractor for the construction of the following detailed improvements. Other costs which consist of engineering. design. contract management. inspections. financing. legal. bonding. administration. and other totaling in the amount of $14,606.47 x~ere incurred resulting in an improvement and project cost of S66,127.27. The detail of these other costs is provided on Schedule I and the,, are allocated to the improvements constructed in order to determine the cost of each improvement. CONSTRUCTION OTHER IMPROVEMENT FEASIBILITY IMPROVEMENT COST COSTS COST REPORT Street resurfacing $14,624.90 $4.146.25 $18.771.15 522.660 Driveway entrances 23,877.40 6,769.39 30.646.79 23.120 Sanitary Sewer Manhole 1.000.00 283.51 1.283.51 Casting Replacement Curb repair 8.498.50 2,40938 10.907.88 4.6 0 Storm se%,,er improvement 3.520.00 997.94 4.517.94 2.610 TOTAL 551,520.80 514,606.47 S66,127.27 S53,020 11. ASSESSMENTS A. TRUNK ASSESSMENTS No trunk assessments for utilities were proposed in the feasibility report. therefore. none are proposed in this assessment roll. B. STREET IMPROVEMENTS 1. Street Overlay The cost of the street overlay improvement was computed using the following unit prices and quantities: UNIT EXTENDED ITEM UNIT QTl: PRICE COST - - - Mobilization Ls. I S600.00 5600.00 Mill bituminous surface Sq. Yd. 934.00 1.00 934.00 Bituminous mat. for tack coat Gal. 350 1.70 595.00 T,pe 41 wearing course Ton 370.16 28.00 10.364.48 Traffic control L. S. 1 800.00 800.00 Adjust eater vale box Each 130.00 -160.00 Adjust manhole casting Each 3 250.00 750.00 Paint dbl %ellow line 4~ineh Lin Ft 487 .66 341.42 SUBTOTAL S14,624.90 Other costs (-12 8.354.146.25 Mill and Overlav Cost 518,771.15 Commercial Industrial Property Assessment Rate The mill and o\ erla\ assessment rate for the Commercial 'Industrial property classification eras computed usinU: Improvement Cost S 18.771.1 Q0 of costs assessable 100"" Assessable cost S 18.771.15 Assessable Units 6 Lots Assessment Rate S3,128.53/1-ot A~ 2. Driveway Entrances Six (6) concrete driveway entrances were constructed at a cost of 523,877.40 . Other costs in the amount of 56,769.39 were allocated resulting in an improvement cost of 530,646.79. The drip e~N a% entrance assessment rate for the Commercial /Industrial property classification .vas computed using: Improvement Cost $30.646.79 % of costs assessable 10000 Assessable cost $30.646.79 Assessable Units 411 Sq. Yd Assessment Rate 574.57 /Sq. 1'd 3. Curb and Gutter replacement The cost to replace damaged curb and gutter amounted to 58,498.50. Other costs in the amount of 52,409.38 were allocated resulting in a replacement cost of 510,907.88. The curb and Rutter replacement will be financed by the City's Major Street Fund. 4. Sanitary- Sewer Manhole Replacements The contractor removed and replaced 2 manhole castings at a construction cost of S1,000.00. Other costs in the amount of 5283.51 were allocated resulting in an improvement cost of 51,283.51. The replacement of the manhole castings will be financed by the Sanitary Sewer Division of the City's UtilitN Fund. 5. Storm Sewer Improvements The contractor removed and replaced 2 storm sewer catch basin castings and reconstructed a drainage structure at a construction cost of 53,520.00 . Other costs in the amount of 5997.94 were allocated resulting in an improvement cost of 54,517.94. The storm sewer improvements will be financed b- the Storm Sewer Division of the City's Utility Fund. C. ASSESSMENT SPREAD The special assessments are spread to the abutting and adjacent parcels. D. ASSESSMENT TERMS The assessments for this project have a term of 5 years with interest charged at an annual interest rate of 7.00 % on the unpaid balance. /D3 III. CITI' REN'ENUES/(RESPONSIBILITIES) IMPROVEMENT CITY'S IMPROVEMENT COST ASSESSMENT (RESPONSIBILITY) Streets Resurfacing S18-771.15 S18.771.18 S.0-, Drive,,var Entrances 30.646.79 30.646.63 1.161 Curb Replacement 10.907.88 (10.907.88) Sanitary Sewer Manhole 1 283.51 (1.2'8 .~1) Casting Replacement Storm Sewer 4.517.94 (4.517.9.1 TOTAL 566,127.27 S49,417.81 S(16,709.46) The following funds xxill provide financing for the listed improvements. Amount McUor Street Fund 510.908.01 Sanitarv Sewer Division-Utility Fund 1.283.5 1 Storm SeNver Division-Utility Fund 4.517.94 Total 516,709.46 Gerald R. NVobschall Rey ie\e Re\ ie«ed 1-j , k-- Public Works Department v Finance Department 3- 3el- u l Dated Dated cc: Thomas A. Colbert. Director of Public Works Mike Daugherty. City Attorney Sue Sheridan. Accountant I GRNN''TS /D NOSOO .N7 CO V I N $ I X v'g 00I1 ao00000~proo r- 0 1 n I'? 1 IT tOn ONO 1 ' {p p NO IN IG N M I O 1 tD II i N MY _ 1 ! 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M O M M 00 cn i J it lf7 Ll) L! Un O In t.f) r II 00MDOaoOOOO~ N N N N N I~ J a II N ' II CO M M M Cl) Cl) co Cn : II ' O Z Q O II CC) i 11 II a Z u~j m 2 0 N N N N N U *k *k *k *k *k Y Y Y Y Y aaCL aa J J J J J Q Q Q Q Q W Cn (n U) w (n Q D Z) D D Z 0 0 0 0 0 Z Z Z z z Z Z Z - - - - - 00 _O W W W W W U) P: D O Z Z Z Z Z D O W W W W W 0 0 0 U U 0 0 Z Z W w W W w p p J J J J J w x Q Q Q Q Q Q Q 0 0 0 0 0 22zzzzz Q Q Q Q Q m m 0 0 0 0 0 O O Q Q Q m m W W W W W O O O O O 0 0 0 0 0 0 0 H 0 0 - O U7 CD O 0 0 W Z 0 0 0 0 0 O 4. w O 0 0 0 0 O O O O Cl O w V N N N N N a CN N N N N N 0 0 0 0 0 0 0 CN r r r r r r Q ~J NO SCALE 41 _ ♦ Sys * TF~ 6 1 2929 LJ ~Q~ 5 ♦ ` 2926 9,693.58 2955 oso-oo * Q 10,140.98 0 2950 10,812.07 2 - Li 0q I * TIN OD o * 4 A'~~i'~ F cF JO 1 9 51 2* 2 9 75 3 771 2 2985 021-00 2 012-01 1 011-01 2950 2995 LONE OAK ROAD 7 T ASSESSMENT AREA STREET OVERLAY * $3,128.53/LOT STREET OVERLAY xx,xxx.xx DRIVEWAY APRONS GfEASJ1EF_t000h0NE Q+V( ORGE/11AP5/0VEtMY LONE OAK CIRCLE Dote Figure CITY PROJECT 789 <;~,Clty of Eogon STREET OVERLAY / ASSESSMENT 3-29-2001 1 PROJ NAME LONE OAK CIRCLE PROJ NUM P789 SA NAME ST789 COST 18,771.15 GROSS UNIT 6.00 CORNER LO' 0.00 SUBTOTAL 6.00 COMPUTED 1 3,128.53 IS THE ABOVE COMPUTED RATE APPROPRIATE FOR ALL CLASSES OF PROPERTY MILL AND OVERLAY Y SA NAME ST789 SA# 3211 YEARS 5 SF 3,128.53 INT RATE .07 MF 3,128.53 MOS 1ST YR INT 20 CI 3,128.53 YEAR 2001 ASSESSMENT REC PROPERTY GROSS NET UNITS PRO-RATA RATE AMOUNT VMBF IDENT# -4: UNITS CREDITS SUBTOTAL CT ASS'BLE SHARE 1 10-14600-010-01 Cl 1 0 1 1 1 1 3,128.530 3128.53 2 10-14600-020-01 Cl 1 0 1 1 1 1 3,128.530 3128.53 3 10-22501-041-00 Cl 1 0 1 1 1 1 3,128.530 3128.53 4 10-22501-050-00 Cl 1 0 1 1 1 1 3,128.530 3128.53 5 10-22501-065-00 Cl 0 0 0 1 0 1 3.128.530 0.00 6 10-22501-066-00 Cl 1 0 1 1 1 1 3.128.530 3128.53 7 10-22501-080-00 Cl 1 0 1 1 1 1 3,128.530 3128.53 6 0 6 18771.18 0~ PROJ NAME LONE OAK CIRCLE PROJ NUM P789 SA NAME DRVWY789 COST 30,646.79 GROSS UNIT 411.00 CORNER LO' 0.00 SUBTOTAL 411.00 COMPUTED 1 74.566 IS THE ABOVE COMPUTED RATE APPROPRIATE FOR ALL CLASSES OF PROPERTY DRIVEWAY APRON Y SA NAME DRVWY789 SA# 3212 YEARS 5 SF 74.566 INT RATE .07 MF 74.566 MOS 1ST YR INT 20 CI 74.566 YEAR 2001 ASSESSMENT REC PROPERTY GROSS NET UNITS PRO-RATA RATE AMOUNT '4MBF IDENT# -A.` UNITS CREDITS SUBTOTAL CT ASSSLE SHARE 1 10-14600-010-01 Cl 0 0 0 1 0 1 74.566 0.00 2 10-14600-020-01 Cl 0 0 01 01 74.566 0.00 3 10-22501-041-00 Cl 145 0 145 1 145 1 74.566 10812.07 4 10-22501-050-00 Cl 136 0 136 1 136 1 74.566 10140.98 5 10-22501-065-00 Cl 0 0 01 01 74.566 0.00 6 10-22501-066-00 Cl 0 0 01 01 74.566 0.00 7 10-22501-080-00 Cl 130 0 130 1 130 1 74.566 9693.58 411 0 411 30646.63 A-4 9 DISTRICT 10 SA-NUMBER 3211 SA-NAME ST789 DISTRIB-DIST 10 BEG-YEAR 2001 NO-YEARS 5 FIRST YEAR INT 0.11667 REGULAR INT .07 TOTAL ASSESSMENT $18,771.18 MARK ACTIVITY-XX-NEW ASSESSMENT - - - - - ASSESSMENT DEF EFF ACT DI PLAT LOT BLK SA# AMOUNT CODE YEAR ION - - - - - - - - - - 10-14600-010-01 3211 3128.53 2001 A 10-14600-020-01 3211 3128.53 2001 A 10-22501-041-00 3211 3128.53 2001 A 10-22501-050-00 3211 3128.53 2001 A 10-22501-066-00 3211 3128.53 2001 A 10-22501-080-00 3211 3128.53 2001 A 18771.18 DISTRICT 10 SA-NUMBER 3212 SA-NAME DRVWY789 DISTRIB-DIST 10 BEG-YEAR 2001 NO-YEARS 5 FIRST YEAR INT 0.11667 REGULAR INT .07 TOTAL ASSESSMENT $30,646.63 MARK ACTIVITY-XX-NEW ASSESSMENT - - - - - ASSESSMENT DEF EFF ACT DI PLAT LOT BLK SA# AMOUNT CODE YEAR ION - - - - - - - - - - 10-22501-041-00 3212 10812.07 2001 A 10-22501-050-00 3212 10140.98 2001 A 10-22501-080-00 3212 9693.58 2001 A 30646.63 FORM e1 ND LACE MONTHS OP $/A i<AM NO. RZCVIAR 1ST TUR IlMrovement 11 SM PILOJECT A Z/A 0 TlrL s INT rNIr Sanitary Sever Trunk STK _ _ Sanitary Sever Lateral SL Lateral Benefit Sanitary SLTK Sever Trunk Water Trunk WTK Water Lateral WL Lateral Benefit Water WLTK Trunk Water Availability WAC Charge (C/I) Service (Sanitary Sewer SSVC Only) Service (Water Only) VSVC -ice (Sanitary Sewer VSSVC and Water) Storm Sewer Trunk SSTK Storm Sewer Lateral SS lateral Benefit Storm SSLTK Sewer Trunk Street ST _ 71 J~ l 5 Cravel Base/Grading CB Trail TRL Streetlighting STLT Sever Connection Charge ConCh&S_ Water Connection Charge ConChgW _ Creen Acrec--Deferred CA Installments Reassessed T +sferred Assessment I.e. Txfr ..st Assessed Against this Parcel //02 v L / ~GGJ<- ~il C-., 4e- Lo j ~G /a z` 7 ~o~~'~~f oo-v3 113 PROJECT 789 CITY STAFF TIME THRU 2/10/01 AMOUNT AMOUNT (ACTUAL) (X 2) A PRELIM REPORT PREP 799.80 1,599.60 B PRELIM SURVEYING 0.00 C DESIGN SURVEYING 0.00 D DESIGN 0.00 E PLAN & SPEC PREP/REVIEW 555.00 1,110.00 F CONTRACT MANAGEMENT 620.20 1,240.40 G CONSTRUCTION STAKING 0.00 H INSPECTION 1,392.50 2,785.00 1 RECORD PLAN PREP/REVW 40.00 80.00 J EASEMENT/RIGHT OF WAY 0.00 K FINAL ASSESSMENTS 0.00 L MISCELLANEOUS 0.00 TOTAL CITY STAFF TIME 3,407.50 6,815.00 ADMIN TRANSFER CONTRACT PAYMENTS VALLEY PAVING 51,520.80 ENGINEERING BRAUN 1,020.25 LEGAL 103.00 OTHER ASSESSMENT RESEARCH 164.00 MISC 116.15 280.15 TOTAL PROJECT 52,924.20 TOTAL INTEREST 02/16/01 CITY OF EAGAN ROJECT: 789 INTEREST CALCULATION Date Payment Int Rate Period nt Amount MAR 01 0.065 1 0.00 FEB 01 164.00 0.065 2 1.78 JAN 01 0.065 3 0.00 DEC, 00 7,058.80 0.065 4 152.94 NOV, 00 0.065 5 0.00 OCT, 00 546.50 0.065 6 17.76 SEPT, 00 31,349.80 0.065 7 1,188.68 AUG 00 13,585.95 0.065 8 588.72 JULY 00 0.065 9 0.00 JUN 00 219.15 0.065 10 11.87 MAY 00 0.065 11 0.00 APR 00 0.065 12 0.00 MAR 00 0.065 13 0.00 FEB 00 0.065 14 0.00 JAN 00 0.065 15 0.00 DEC, 99 0.065 16 0.00 NOV, 99 0.065 17 0.00 OCT, 99 0.065 18 0.00 SEPT, 99 0.065 19 0.00 52, 924.20 1,961.75 STAFFTIME INT 363.45 2,325.21 STAFFTIME 02/16/01 CITY OF EAGAN PROJECT: 789 INTEREST CALCULATION STAFFTIME Date Payment x 2 Int Rate Period nt Amount MAR 01 0.00 0.065 1 0.00 FEB 01 0.00 0.065 2 0.00 JAN 01 0.00 0.065 3 0.00 DEC, 00 110.00 220.00 0.065 4 4.77 NOV, 00 60.00 120.00 0.065 5 3.25 OCT, 00 50.00 100.00 0.065 6 3.25 SEPT, 00 135.00 270.00 0.065 7 10.24 AUG 00 1,067.50 2,135.00 0.065 8 92.52 JULY 00 620.00 1,240.00 0.065 9 60.45 JUN 00 60.20 120.40 0.065 10 6.52 MAY 00 375.00 750.00 0.065 11 44.69 APR 00 359.80 719.60 0.065 12 46.77 MAR 00 40.00 80.00 0.065 13 5.63 FEB 00 210.00 420.00 0.065 14 31.85 JAN 00 180.00 360.00 0.065 15 29.25 DEC, 99 140.00 280.00 0.065 16 24.27 NOV, 99 0.00 0.065 17 0.00 OCT, 99 0.00 0.065 18 0.00 SEPT. 99 0.00 0.065 19 0.00 3,407.50 6,815.00 363.45 C _ - Y C F E A - n ate : F_-.a..ce Leo r_mer._ Prc,ec.. ZNI .:R Prc;ect Acs:.:iV De_a__ __e Na-.e: Re`_erence S $ Ac-:-r__y Base Cver__ e Dare Descr:pt.c-. N,,;c.ber Payc,e-t= PayrcCcae Ec,~r= Hc_._ C:/:c ENG :1h'TEn'; A 01/29, ENG INTE-F-N A 3... 02/12/CC ENG TECE t_. E 2. C: U4ENG TE,ti - 4C E 2.:: 05/06/00 CITY ENGINEER 4 6C A C iE C-:- 051!06/CC ASS.. CI^Y ENG::=ER 2c° A 6.:. 05/06;CC ENG TECE r/JL. 2: £ i.__ ^c ICL; ~ ENG TECE h 4:.^._ A 2.0: C._.:. '2C r -ENS TECF. - - , _ E 15 ~_•2C/__ ~I^'Y ENGIN.E:: 45.^C A 65,'2C!C_ ASS- _:-S C6; C3 F55- GI-1' EN__: LLF, A 17 °E._. ENS r F 2 EN C6 _I SF. EN. 36. P. C6 2^, 21 ENG T£::L n ❑.ec._ C9; C6 --C -VA.L-ZY PP. NZ Pt AA 599z: 3:- E9 C9.'09/CC ENG TEC'r. 2C. C_ F 1.C' C9/0C' ENG TEC° 31 H C5 5; SR EN-'Z TECF ~j 25 F ..CC C9. VALLEY PAV:NG :NC PP!I : 6CC5: ~~,J 3C5.3E T,`~ AA 05~23!CC ENG TETF 3C.CC F C 9!23!DC ENS TE' 05;29, _ BRAN EN'] _ESTG Y/AJG 6C2"'_ 473.75 EE EN.; TE7H. CSBRA . EN: TESTS A:_,SET EC-'E SEEN_ 'rJ 3'.__ F _c. VA_`_PA._`;_ c2c]2 (f ''CSL F.= _ 1 Y C F E F. A Fir,ar._e Detartrer._ Prc;ez=. ..D`v'T_ C~~ ~_c__E P :jec Actc~ity Dets_- Ka_._. r'E5 =.e=erer._e 6 $ A.-_c-:__v Base C:e: ---e Date DesCrip-:_.. Fayren- _ r-- Ccie 02/C:. FOBS: ilii 636E: 55 l kr. - 34C7.5" LONE OAK CIRCLE STREET OVERLAY IMPROVEMENTS CITY PROJECT NO. 789 FINAL ASSESSMENT INFORMATIONAL NEIGHBORHOOD MEETING March 23, 2001 Attendance: John Gorder- Assistant City Engineer, 1 person representing 1 property (2926 Lone Oak Circle). See attached sign-in sheet A. Welcome and Introduction Assistant City Engineer Gorder reviewed the proposed assessment for the project with the attendee. B. Questions/Comments: 1. What work does our assessment include? Gorder explained that the assessment is for the bituminous overlay on the street only, since there was no driveway replacement needed for this property. It does not include any curb & gutter repair, as that is paid for entirely by the City. If you wish to pay the assessment, it can be paid after the public hearing April 3. 2. How do we pay the assessment? If you wish to pay the assessment in full, it can be paid within 30 days after the public hearing April 3. If it is not paid in full within that 30 days, it will be placed on the property's taxes to be paid over a 5-year period, with interest. The meeting adjourned at 4:00 p.m. /~9 FINAL ASSESSMENT NEIGHBORHOOD MEETING LONE OAK CIRCLE (Project 789) STREET OVERLAY IMPROVEMENTS FRIDAY, MARCH 23, 2001, 3:30 P.M. NAME ADDRESS 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. G: FORMS/SIGN-1 N. Sheet /a10 Agenda Information Memo April 3, 2001 Eagan City Council Meeting F. PROJECT 780, GALAXIE AVENUE- STREET OVERLAY FINAL ASSESSMENT HEARING ACTION TO BE CONSIDERED: Approve the final assessment roll for Project 780 (Galaxie Avenue - Street Overlay) and authorize its certification to Dakota County for collection. FACTS: • Project 780 provided for the bituminous street overlay of Galaxie Avenue, from the Apple Valley border to Berkshire Drive, as outlined and discussed in the feasibility report. • The final assessment roll was presented to the City Council on March 6, 2001, with a public hearing scheduled for April 3 to formally present the final costs associated with this public improvement to the affected benefiting properties. The final assessments are approximately 13% less than the estimate contained in the feasibility report presented at the public hearing held on June 5, 2000. • All notices have been published in the legal papers and sent to all affected property owners informing them of this public hearing. An informational meeting was held on March 22 to address all property owners' questions or concerns and provide any additional information of interest. Of the ten parcels (R-1 and Dakota County Park) being assessed, no one attended the meeting and no objections have been received to date. ATTACHMENTS: • Final Assessment Report, pages/ throughZ3 S. FINAL ASSESSMENT HEARING PROJECT HEARING DATES NUMBER- 780 ASSESSMENT- April 3. 2001 NAME- Galaxie Avenue IMPROVEMENT- June 2000 Mill and Overla% IMPROVEMENTS INSTALLED AND/OR ASSESSED F.R.=FeasiblitN Report FINAL F.R FINAL F.R RATE RATE UNITS RATE RATE KNITS SANITARY SEWER STORM SEWER ❑ Trunk ❑ Trunk ❑ Lateral ❑ Lateral ❑ Service ❑ Lat. Benefit trunk ❑ Lat. Benefit trunk WATER STREET ❑ Trunk ❑ GraN el Base ❑ Lateral 0 Surfacing Single S377 S416 Lot ❑ Seri ice Public Facility S8.66 S10.04 F. F. ❑ Lat. Benefit trunk ❑ Multi. Equip. ❑ ~NAC ❑ C 1 Equi\. ❑ Trail SideNralk SERVICES STREET LIGHTS ❑ W ater San Se\\er ❑ Installation ❑ Enerp Charge CONTRACT NO.OF INTEREST AMOUNT CITY NO. PARCELS TERMS RATE ASSESSED FINANCED $30.200 F. R. 582.010 F.R. 00-03 1 1 5 Year 7.0090 S26.204.82 562.919.01 COMMENTS: /a a r~ MEMO city of eagan MEMO TO: MAYOR AND CITY COUNCIL FROM: GERALD R. WOBSCHALL DATE: March 15, 2001 SUBJECT: FINAL ASSESSMENT ROLL PROJECT NO. 780 GALAXIE AVENUE Street O-•erlav The Cite Council at the conclusion of the public hearing on June 5, 2000 ordered Project 780. according to the feasibility report. the following improvements xvere to be constructed and 'or assessed. The improvements are: mill and overlay of existing streets. repair of curb and gutter and the replacement of sanitar,, sewer and storm sewer ring castings. In the feasibilivy stud-. it ,vas proposed to assess the mill and overla% improvement using a lot unit method for residential properties and a linear method for public facility properties. This assessment roll is prepared using the methods presented at the public hearing. Construction of the improvements was accomplished under Contract No. 00-03, which is complete. The assessment hearing is scheduled for April 3, 2001. The following information «as used in the preparation of the assessment roll. 1. PROJECT COST The construction cost includes the amount of S71,172.61 paid to the contractor for the construction of the folloving detailed improvements. Other costs «luch consist of engineering. design. contract management. inspections. financing. legal. bonding. administration. and other totaling in the amount of 518,020.32 N\ ere incurred resulting in an improvement and project cost of 589,192.93. The detail of these other costs is provided on Schedule I and they are allocated to the improvements constructed in order to detennine the cost of each improvement. CONSTRUCTION OTHER IMPROVEMENT FEASIBILITY IMPROVEMENT COST COSTS COST REPORT Street resurfacing $60.265.01 $15.258.61 $75.523.62 S92 200 Curb repair 8.532.60 2.16038 10.692.98 111.040 Storm sewer repair 2.375.00 601.33 2.976.33 6.970 TOTAL S71,172.61 518,020.32 589,192.83 S112,210 /)3 1 II. ASSESSMENTS A. TRUNK ASSESSMENTS No trunk assessments for utilities were proposed in the feasibility report. therefore. none are proposed in this assessment roll. B. STREET IMPROVEMENTS 1. Street Overlay The cost of the street overlay improvement was computed using the following unit prices and quantities: UNIT EXTENDED ITEM UNIT QTY PRICE COST Mobilization Ea. 1 $.50 $.50 Mill bituminous surface Sq. Yd. 16.060 .65 10.439.00 Bituminous mat. for tack coat Gal. 1.000 1.70 1.700.00 Type 41 . earing course Ton 1.559.23 27.00 42.099? 1 Traffic control L. S. 1 1.400.00 1.400.00 Adjust water valve box Each 2 120.00 240.00 Adjust frame and ring casting Each 1 200.00 200.00 Paint dbl ,,ellovN line 4 inch Lin. Ft. 3.139 .70 2.197.30 Paint white line 4 inch Lin. Ft. 6.630 .30 1.989.00 SUBTOTAL 560,265.01 Other costs 'a25.32% 15 258.61 Mill and Overlay Cost S75,523.62 a. Residential Property Assessment Rate The improvement cost for the residential property classification «as computed using: Mill and overlay cost 560,265.01 Less: Paint dbl yellow line 4 inch 2.197.30 Paint white line 4 inch 1.989.00 SUBTOTAL 56,078.71 Other costs (x,25.32% 14.199.13 Gross improvement cost 70,277.84 Size adjustment 3'_'44 Improvement cost 551,111.16 Assessable Portion X 500/, Assessable Cost 525,555.58 /a The assessment rate for the residential family property classification abutting the improvement x~ as computed in the following manner. ASSESSABLE ASSESSABLE LINEAR ASSESSMENT IMPROVEMENT COST FRONTAGE RATE 25,555.58 6,545 F.F. S3.90/ F.F. LINEAR ASSESSMENT ASSESSABLE RATE FRONTAGE ASSESSABLE AMOUNT $3.90/F.F. 870 F.F. S3,393 ASSESSABLE AMOUNT LOT EQUIVALENTS ASSESSMENT RATE S3,393 9 Lots S377/ Lot The single family property assessment rate is S377/ lot. b. Public Facilith, Assessment Rate The assessment rate for the public-facility property classification abutting the improvement as computed in the following manner. TOTAL IMPROVEMENT ASSESSABLE COST FRONTAGE IMPROVEMENT RATE S75,523.62 6,545 F.F. S11.54/ F. F. IMPROVEMENT RATE ASSESSABLE PORTION ASSESSMENT RATE S11.54/F.F. .75 S8.66/F.F. 2. Curb and Gutter replacement The cost to replace damaged curb and gutter amounted to $8,532.60. Other costs in the amount of S2,160.38 were allocated resulting in a replacement cost of S10,692.98. The curb and gutter replacement will be financed by the City's Major Street Fund. 3. Storm Sewer Manhole Replacements The contractor removed and replaced five (5) manhole castings at a construction cost of 52,375.00. Other costs in the amount of S601.33 were allocated resulting in an improvement cost of S2,976.33. The replacement of the manhole castings will be financed by the Storm Sewer Division of the Cit\'s t'tilit\ Fund. 1 C. ASSESSMENT SPREAD ' The special assessments are spread to the abutting and adjacent parcels. D. ASSESSMENT TERMS The assessments for this project have a term of 5 years with interest charged at an annual interest rate of 7.00 % on the unpaid balance. III. CITY REVENUES/(RESPONSIBILITIES) IMPROVEMENT CITY'S IMPROVEMENT COST ASSESSMENT (RESPONSIBILITY) Streets Resurfacing $75.523.62 $26.204.82 $(49.318.80) Curb Replacement 10.692.98 (10.692.98) Storm Sev,-er Manhole 2.976.33 (2.976.33 ) Replacement TOTAL 589,192.93 S26,204.82 S(62,988.11) The follo«ina funds «ill provide financing for the listed improvements. ?Major Street Fund S60.011.78 Storm Se,,yer Division-Utility Fund 2.976.33 Total 562,988.11 Gerald R. W'obschall Reviewed Reviewed Z' i 41~ ~C L d Public Works Department Finance Department 3-30-0,/ Dated Dated cc: Thomas A. Colbert, Director of Public Works Jim Sheldon. City Attomey Sue Sheridan. 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Ln 0 CO) 0 0 0 0 0 0 I--_O_O V 0000000 O - ti 00 (M (D r` 00 N _ W 0 0 0- - O O O O IL W 0 0 0 66 6 6 6 6 6 6 O O O U) U') Un to 0 0 0 U') 00NNNI,r- r- r- F- r- ti 00 W M M m m M M (D (D w (D U7 11 0 0 0 - - - LO LO U) U) (D 0 0 0 0 0 0 0 0 0 0 0 0 p - r - - r O N_ O N N 42 s 1 N ar, v t r u ~ t It u 4 3 13 • 1 N ' s s is 16 ! • 7 I • ! 7 s n 1) p » ' 1! ' b t z it 1• 1. s I! / 11 to 1. u u , s . r + Is 1. n „ u 16 17 II . ! ! , • h Ii k ! 1 71C• II ' D. J n 71C 1 1 s r 1 ! • 1 . 1 ~ ! 7 t • COUNTY OF DAKOTA , ! !y/ 010-51 \ it / J 13 Ir Q r Ix e. u ~ Q a It n s / r / _J 010-52 ' • / (c) m N / STREET OVERLAY / - PUBLIC FACILITY RATE / $8.66/FF a it SINGLE FAMILY RESIDENTIAL 1 $377/LOT GOVT LOT 1 SEC. 10 GFEAS_REP_2000/GAL_AVENUE/MAP S/780_1) VERLAY GALAXIE AVENUE Dote Figure STREET OVERLAY / ASSESSMENT 3/28/01 1 City of Eagan PROJECT 780 00 i PROJ NAME GALAXIE AVENUE OVERLAY PROJ NUM P780 SA NAME ST780 F OVERLAY SA NAME ST780 SA# 3213 YEARS 5 SF 377.000 /LOT INT RATE .07 MF 8.660 /F. F. MOS 1STYR INT 20 CI 0.000 YEAR 2001 We 0.000 ASSESSMENT REC PROPERTY GROSS NET UNITS PRO-RATA RATE AMOUNT '4MBF IDENT# -A: UNITS CREDITS SUBTOTAL CT ASS'BLE SHARE 1 10-03200-010-51 OF 1274.87 0 1274.87 1 1274.871 8.660 11040.37 2 10-03200-010-52 OF 1359.29 0 1359.291 1359.291 8.660 11771.45 3 10-03200-014-50 SF 1 0 1 1 1 1 377.000 377.00 4 10-13750-170-03 SF 1 0 1 1 1 1 377.000 377.00 5 10-13750-180-03 SF 1 0 1 1 1 1 377.000 377.00 6 10-13750-190-03 SF 1 0 1 1 1 1 377.000 377.00 7 10-56750-060-01 SF 1 0 1 1 1 1 377.000 377.00 8 10-56750-070-01 SF 1 0 1 1 1 1 377.000 377.00 9 10-56750-080-01 SF 1 0 1 1 1 1 377.000 377.00 10 10-56750-170-03 SF 1 0 1 1 1 1 377.000 377.00 11 10-65850-010-02 SF 1 0 1 1 1 1 377.000 377.00 2643.16 0 2643.16 26204.82 /3 DISTRICT 10 SA-NUMBER 3213 SA-NAME ST780 DISTRIB-DIST 10 BEG-YEAR 2001 NO-YEARS 5 FIRST YEAR INT 0.11667 REGULAR INT .07 TOTAL ASSESSMENT $26,204.82 MARK ACTIVITY-XX-NEW ASSESSMENT - - - - - ASSESSMENT DEF EFF ACT DI PLAT LOT BLK SA# AMOUNT CODE YEAR ION - - - - - - - - - - 10-03200-010-51 3213 11040.37 2001 A 10-03200-010-52 3213 11771.45 2001 A 10-03200-014-50 3213 377.00 2001 A 10-13750-170-03 3213 377.00 2001 A 10-13750-180-03 3213 377.00 2001 A 10-13750-190-03 3213 377.00 2001 A 10-56750-060-01 3213 377.00 2001 A 10-56750-070-01 3213 377.00 2001 A 10-56750-080-01 3213 377.00 2001 A 10-56750-170-03 3213 377.00 2001 A 10-65850-010-02 3213 377.00 2001 A 26204.82 /3/ PROJECT 780 CITY STAFF TIME THRU 1/27/01 AMOUNT AMOUNT (ACTUAL) (X 2) A PRELIM REPORT PREP 825.10 1,650.20 B PRELIM SURVEYING 0.00 C DESIGN SURVEYING 0.00 D DESIGN 0.00 E PLAN 8 SPEC PREP/REVIEW 1,310.00 2,620.00 F CONTRACT MANAGEMENT 634.90 1,269.80 G CONSTRUCTION STAKING 0.00 H INSPECTION 1,050.00 2,100.00 1 RECORD PLAN PREP/REVW 40.00 80.00 J EASEMENT/RIGHT OF WAY 0.00 K FINAL ASSESSMENTS 15.00 30.00 L MISCELLANEOUS 0.00 TOTAL CITY STAFF TIME 3,875.00 7,750.00 ADMIN TRANSFER CONTRACT PAYMENTS , VALLEY PAVING 68,797.61 ENGINEERING BRAUN 995.50 LEGAL 247.20 OTHER ASSESSMENT RESEARCH 149.00 MN BLUE 43.82 CONST BULLETIN 72.34 MISC 265.16 TOTAL PROJECT 70,305.47 TOTAL INTEREST 02/14/01 CITY OF EAGAN PROJECT: 780 INTEREST CALCULATION Date Payment Int Rate Period nt Amount MAR 01 0.065 1 0.00 FEB 01 0.065 2 0.00 JAN 01 0.065 3 0.00 DEC, 00 4,805.27 0.065 4 104.11 NOV, 00 0.065 5 0.00 OCT, 00 995.50 0.065 6 32.35 SEPT, 00 46,684.05 0.065 7 1,770.10 AUG 00 17,442.19 0.065 8 755.83 JULY 00 0.065 9 0.00 JUN 00 116.16 0.065 10 6.29 MAY 00 40.00 0.065 11 2.38 APR 00 113.30 0.065 12 7.36 MAR 00 0.065 13 0.00 FEB 00 0.065 14 0.00 JAN 00 0.065 15 0.00 DEC, 99 0.065 16 0.00 NOV, 99 0.065 17 0.00 OCT, 99 0.065 18 0.00 SEPT, 99 0.065 19 0.00 70,196.47 2,678.44 STAFFTIME INT 458.14 3,136.58 /3.3 STAFFTIME 02/14/01 CITY OF EAGAN PROJECT-780 INTEREST CALCULATION STAFFTIME Date Payment x 2 Int Rate Period nt Amount MAR 01 0.00 0.065 1 0.00 FEB 01 0.00 0.065 2 0.00 JAN 01 0.00 0.065 3 0.00 DEC, 00 110.00 220.00 0.065 4 4.77 NOV, 00 30.00 60.00 0.065 5 1.63 OCT, 00 70.00 140.00 0.065 6 4.55 SEPT, 00 120.00 240.00 0.065 7 9.10 AUG 00 1,020.00 2,040.00 0.065 8 88.40 JULY 00 365.00 730.00 0.065 9 35.59 JUN 00 119.90 239.80 0.065 10 12.99 MAY 00 765.10 1,530.20 0.065 11 91.17 APR 00 80.00 160.00 0.065 12 10.40 MAR 00 142.50 285.00 0.065 13 20.07 FEB 00 150.00 300.00 0.065 14 22.75 JAN 00 527.50 1,055.00 0.065 15 85.72 DEC, 99 0.00 0.065 16 0.00 NOV, 99 195.00 390.00 0.065 17 35.91 OCT, 99 180.00 360.00 0.065 18 35.10 SEPT, 99 0.00 0.065 19 0.00 3,875.00 7,750.00 458.14 FORM el jMNp MoNns OP $/A Un NO. REGMAR 1ST YEAR Improvement LBBREV PROJECT * S/A A gs8S _.Z$L ._INT Sanitary Sever Trunk STK ^ _ _ _ Sanitary Sever Lateral SL lAteral Benefit Sanitary SLTK Sever Trunk Water Trunk WTK Water Lateral WL Lateral Benefit Water WLTK Trunk Water Availability WAC Charge (C/I) Service (Sanitary Sewer SSVC Only) Service (Water Only) WSVC rice (Sanitary Sewer WSSVC and Water) Storm Sewer Trunk SSTK Storm Sewer Lateral SS Lateral Benefit Storm SSLTK Sever Trunk Street ST U P Gravel Base/Grading GB Trail TRL Streetlighting STLT Sever Connection Charge ConCh&S_ _ _ _ Water Connection Charge ConChg% _ _ _ Green Acres--Deferred GA Installments Reassessed T +aferred Assessment i.e. Txfr .it Assessed Against this Parcel i Agenda Information Memo April 3, 2001 Eagan City Council Meeting G. PROJECT 782, OLD SIBLEY MEMORIAL HIGHWAY FINAL ASSESSMENT HEARING ACTION TO BE CONSIDERED: To close the public hearing and approve the final assessment roll for Project 782 (Old Sibley Memorial Highway - Street Overlay) and authorize its certification to Dakota County for collection. FACTS: • Project 782 provided for the bituminous street overlay of Old Sibley Memorial Highway, from Old Sibley Highway to Highway 77, as outlined and discussed in the feasibility report presented at the public hearing held on June 5, 2000. With the plan approval on June 20`h, the Council approved reducing the scope of the project by shortening the length of the Cul-de-sac, thereby reducing the assessable footage to a few parcels. • The final assessment roll was presented to the City Council on March 6, 2001, with a public hearing scheduled for April 3 to formally present the final costs associated with this public improvement to the affected benefiting properties. The final assessments are approximately 37% less than the estimate contained in the feasibility report presented at the public hearing held on June 5, 2000, mainly due to the reduced scope of the project. • All notices have been published in the legal papers and sent to all affected property owners informing them of this public hearing. An informational meeting was held on March 22 to address all property owners' questions or concerns and provide any additional information of interest. Of the ten parcels (Commercial/ Industrial) being assessed, no one attended the meeting and no objections have been received to date. ATTACHMENTS: • Final Assessment Report, pagesA9through,~~ /36 FINAL ASSESSMENT HEARING PROJECT HEARING DATES NUMBER - Project 782 ASSESSMENT - April 3. 2001 NAME - Old Sible\ Memorial High%~a,, IMPROVEMENT- June ?000 Mill and OverlaN IMPROVEMENTS INSTALLED AND/OR ASSESSED F.R.=Feasiblit Report FINAL F.R FINAL F.R RATE RATE UNITS RATE RATE UNITS SANITARY SEWER STORM SEA'L'ER ❑ Trunk ❑ Trunk ❑ Lateral ❑ Lateral ❑ Seri ice ❑ Lat. Benefit trunk ❑ Lat. Benefit trunk WATER STREET ❑ Trunk ❑ Gra\el Base ❑ Lateral 0 Surfacing Mill and O%erla\ S18.90 S" W F. F, ❑ Ser\ice Dri\e\ra-\ Apron S2.~93.3- LS. ❑ Lat. Benefit trunk ❑ Multi. Equip. ❑ NVAC ❑ C I Equip. ❑ Trail Sides\alk SERVICES STREET LIGHTS ❑ Water K San Se\\er ❑ Installation ❑ Energ\ Charge CONTRACT NO.OF INTEREST AMOUNT CITY NO. PARCELS TERMS RATE ASSESSED FINANCED 566.780 F.R. S14.080 F.R. 3 00-03 10 10 Year 7.00°o $41.834.87 S-" 9.846.21 COMMENTS: 13~ I MENIO city of eagan MEMO TO: MAYOR AND CITY COLINCIL FROM: GERALD R. WOBSCHALL DATE: March 15, 2001 SUBJECT: FINAL ASSESSMENT ROLL PROJECT NO.782 OLD SIBLEY MEMORIAL HIGHWAY Street Overlav The City Council. at the conclusion of the public hearing on June 5, 2000. ordered Project 782. .according to the feasibilitN report. the follox ing improvements were to be constructed and. or assessed. The improvements are: mill and overlay of existing streets and repair of curb and gutter. In the feasibility study. it was proposed to assess the improvements using a linear method for the mill and overla\ improvement. during the improvement hearing it was decided to change the improvement. The change was to remove a cul-de-sac on the Northeast terminus of the street. A concrete dri,,-e«-a\ apron and bituminous drip e\N a\ ,,ere installed to provide access to the EZ Mini- Storage facilit". The driveway apron is proposed for assessment using a direct assignment method of assessment. This assessment roll is prepared using the methods presented at the public hearing. Subsequent to the assessment hearing an appraisal of representative parcels was performed. The results of that approval are that vacant properties would benefit from the improvement up to a maximum of 510.000 per parcel and the developed parcels would benefit up to a maximum of 55.000 per parcel. Construction of the improvements was accomplished under Contract No. 00-03 which is complete. The assessment hearing is scheduled for April 3, 2001. The follo~\ in~l information was used in the preparation of the assessment roll. 1. PROJECT COST The construction cost includes the amount of 552,239.85 paid to the contractor for the construction of the following detailed improvements. Other costs wl-ich consist of engineering. design. contract management. inspections. financing. legal. bonding. administration. and other totaling in the amount of S19,441.25 \\ere incurred resulting in an improvement and project cost of S71,681.10. The detail of these other costs is provided on Schedule I and they are allocated to the improvements constructed in order to determine the cost of each improvement. CONSTRUCTION OTHER IMPROVEMENT FEASIBILITY IMPROVEMENT COST COSTS COST REPORT Street resurfacing $47.974.85 517.854.02 565.828.87 S80.860 Driveway entrance 1.890.00 703.37 2.593.37 Sanitary sewer 2.375.00 883.86 3.258.86 TOTAL 552,239.85 519,441.25 S71,681.10 S80,860 11. ASSESSMENTS A. TRUNK ASSESSMENTS No trunk assessments for utilities were proposed in the feasibility report. therefore. none are proposed in this assessment roll. B. STREET IMPROVEMENTS 1. Street Overlay Street construction costs for this project totaled 547,974.85. Other costs in the amount of 517,854.02 were allocated resulting in an improvement cost of 565,828.87. Costs to remove the bituminous pavement on the northeastern end of Old Sibley- Memorial Highway are considered to be non-assessable. The cost of the street overlay improvement was computed using the following unit prices and quantities: UNIT EXTENDED ITEM UNIT QTY PRICE COST - Mobilization L. S. l 5900.00 5900.00 k il] bituminous surface Sq. Yd. 7024 .65 4.565.60 Bituminous mat. for tack coat Gal. 250 1.70 425.00 Type 41 wearing course Ton 665.77 27.50 18.308.68 Type 32 leveling course Ton 337.49 27.50 9.280.98 Traffic control L. S. 1 1.000.00 1.000.00 Common excavation Cu. Yd. 167 10.00 1.670.00 Paint dbl yellow line 4 inch Lin. Ft 1783 .66 1.178.10 Curb and gutter Lin. Ft 133 l 5.50 2.061.50 SUBTOTAL 539,389.86 Other costs 4:3 722 14.659.08 Mill and Overlay Cost 554,048.94 Commercial Industrial Properly Assessment Rate The mill and overlay assessment rate for the Commercial'Industrial property classification Was computed using: Improvement Cost 554.048.94 % of costs assessable 10000 Assessable cost $54.048.94 Assessable Units 2.859.12 F.F. Assessment Rate 18.90 F.F. The non-assessable street costs will be financed by the City's Major Street Fund. /3 q 2. Drip evvavs One ( I ) concrete driveway was constructed at a cost of S 1,890.00 . Other costs in the amount of S 703.37 N ere allocated resulting in an improvement cost of S2,593.37. The mill and overlaN assessment rate for the Commercial'Industrial property classification N\as computed using: Improvement Cost 52.59 % of costs assessable 10000 Assessable cost S2.5 9,.,7 Assessable Units I Drivewa\ Assessment Rate $2593.3 7 Drivewa\ 3. Sanitary Sev er Fire (5) sanitary sewer ring castings were removed and replace at a construction cost of S2,375.00. Other costs in the amount of 5883.86 were allocated resulting in an impro\ ement cost of S3,258.86. This improvement will be financed bN the Sanitary Seer Division of the CitN's Utility Fund. C. ASSESSMENT SPREAD The special assessments are spread to the abutting and adjacent parcels. D. ASSESSMENT TERMS The assessments for this project have a term of 10 Nears with interest charged at an annual interest rate of 7.00 % on the unpaid balance. 111. CITY REVENUES/(RESPONSIBILITIES) IMPROVEMENT CITY'S IMPROVEMENT COST ASSESSMENT (RESPONSIBILITY) Streets Resurfacing $65.828.87 539.241.50 (526.587.37) Driveway Entrance 2.593.37 2.593.37 Sanitarv Sewer Manhole Casting Replacement 3,258.86 (3.258.86) TOTAL $71,681.10 S41,834.87 (S29,846.23) The follo«ving funds xvill provide financing for the listed improvements. Fund Amount Major Street Fund $26.587.37 Sanitary Sewer Division - litilit Fund 3.2-58.8 6 Total 529,846.23 Gerald R. 'Wobschall Re\ ieN Rex ie« ed Public Works Department Finance Department .z -3 c j Dated Dated cc: Thomas A. Colbert. Director of Public I~N'orks Mike Daugherty. 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I I F M 0 0 0 0 0 0 0 0 0 N Lf) N N w z 0 0 0 0 0 0 0 0 0 0 O d w 0 0 0 0 0 0 ~ ~ 0 0 O O 0 0 0 0 0 0 0 0 Q) D) of - ~ ~ ~ ~ ~ Q) Q7 0 Q) In lf7 N d O O O M LO 0 0U-) (D (D N 0 0 0 0 0 0 0 0 0 0 it b. 3-28-2001 Bb $1,864.30 overloy 0 52,593.37 opron ~-j 4,457.67 P Ot ~E. S~~ X0`6, OJT O° Sy6~ F 'Ile2 • PART OF ~ ~ : ~~4 a♦ 020-50 • (c cb i 2 Ov~ p1~ Pyy~~yo~ O B c~ 0d0-52 i F W i hE 050-52 `r o a~ ~ i • 00 ~O 2 ~ s Q PpO~ PREUSSE 3 I i S • 5 44 1 Q 1 s8,467.2C •~•~~~^rL0 2nd ✓DITION i f i 604 80 ; • / 32 • 013- 56 Sao G~ ~S ~ ~ o ~ ~S W LEGEND " f F.P~,PN $XXX.X PROPOSED ASSESSMENT AT POLICY STREET IMPROVEMENTS j XXX F.F PROPERTY ASSESSABLE FOOTAGE j I @ 8.90/FF GASSESSMEN!S120C:ip,cj782Assess-2 i i ! OLD SiBLEY MEMORIAL HIGHWAY i ASSESSMENTS C. -v EACa!~ PROJECT 782 - STREET MPROVEMEN`S PROJ NAME OLD SIBLEY MEMORIAL HIGHWAY PROJ NUM P782 SA NAME ST782 COST 54,048.94 GROSS UNIT 2,859.12 CORNER LO" 0.00 SUBTOTAL 2,859.12 COMPUTED 1 18.90 IS THE ABOVE COMPUTED RATE APPROPRIATE FOR ALL CLASSES OF PROPERTY OVERLAY Y SA NAME ST782 SA# 3214 YEARS 15 SF 18.90 INT RATE .07 MF 18.90 MOS 1ST YR INT 20 CI 18.90 YEAR 2001 ASSESSMENT REC PROPERTY GROSS NET UNITS PRO-RATA RATE AMOUNT VMBF IDENT# -4; UNITS CREDITS SUBTOTAL CT ASS'BLE SHARE 1 10-01900-013-56 Cl 385 -206.72 178.28 1 178.28 1 18.900 3369.49 2 10-01900-020-50 Cl 913.16 -545.17 367.99 1 367.991 18.900 6955.01 3 10-01900-050-52 Cl 35 0 35 1 351 18.900 661.50 4 10-31000-010-01 Cl 449 -169 280 1 280 1 18.900 5292.00 5 10-59100-010-01 Cl 32 0 32 1 32 1 18.900 604.80 6 10-59100-020-01 Cl 448 0 448 1 448 1 18.900 8467.20 7 10-59101-010-01 CI 417 -80.64 336.36 1 336.36 1 18.900 6357.20 8 10-59101-020-01 Cl 300 0 3001 3001 18.900 5670.00 9 10-65790-010-00 Cl 104 -104 01 01 18.900 0.00 10 10-65790-010-01 Cl 499.85 -401.21 98.64 1 98.641 18.900 1864.30 3583.01 -1506.74 2076.27 39241.5 ~v 1 PROJ NAME OLD SIBLEY MEMORIAL HIGHWAY PROJ NUM P782 SA NAME DRVWY782 COST 2,593.37 GROSS UNIT 1.00 CORNER LO' 0.00 SUBTOTAL 1.00 COMPUTED 1 2,593.37 IS THE ABOVE COMPUTED RATE APPROPRIATE FOR ALL CLASSES OF PROPERTY DRIVEWAY APRON Y SA NAME DRWVY782 SA# 3215 YEARS 15 SF 2,593.37 INT RATE .07 MF 2,593.37 MOS 1ST YR INT 20 CI 2,593.37 YEAR 2001 ASSESSMENT REC PROPERTY GROSS NET UNITS PRO-RATA RATE AMOUNT VMBF IDENT# -A: UNITS CREDITS SUBTOTAL CT ASS'BLE SHARE 1 10-01900-013-56 Cl 0 0 01 01 2,593.370 0.00 2 10-01900-020-50 Cl 0 0 01 01 2,593.370 0.00 3 10-01900-050-52 Cl 0 0 01 01 2,593.370 0.00 4 10-31000-010-01 CI 0 0 0 1 01 2,593.370 0.00 5 10-59100-010-01 CI 0 0 01 01 2.593.370 0.00 6 10-59100-020-01 Cl 0 0 0 1 01 2,593.370 0.00 7 10-59101-010-01 Cl 0 0 0 1 01 2,593.370 0.00 8 10-59101-020-01 Cl 0 0 01 01 2,593.370 0.00 9 10-65790-010-00 CI 0 0 0 1 01 2,593.370 0.00 10 10-65790-010-01 Cl 1 0 1 1 1 1 2,593.370 2593.37 1 0 1 2593.37 DISTRICT 10 SA-NUMBER 3214 SA-NAME ST782 DISTRIB-DIST 10 BEG-YEAR 2001 NO-YEARS 15 FIRST YEAR INT 0.11667 REGULAR INT .07 TOTAL ASSESSMENT $39.241.50 MARK ACTIVITY-XX-NEW ASSESSMENT - - - - - ASSESSMENT DEF EFF ACT DI PLAT LOT BLK SA# AMOUNT CODE YEAR ION - - - - - - - - - - 10-01900-013-56 3214 3369.49 2001 A 10-01900-020-50 3214 6955.01 2001 A 10-01900-050-52 3214 661.50 2001 A 10-31000-010-01 3214 5292.00 2001 A 10-59100-010-01 3214 604.80 2001 A 10-59100-020-01 3214 8467.20 2001 A 10-59101-010-01 3214 6357.20 2001 A 10-59101-020-01 3214 5670.00 2001 A 10-65790-010-01 3214 1864.30 2001 A 39241.5 i DISTRICT 10 SA-NUMBER 3215 SA-NAME DRVWY782 DISTRIB-DIST 10 BEG-YEAR 2001 NO-YEARS 15 FIRST YEAR INT 0.11667 REGULAR INT .07 TOTAL ASSESSMENT $2,593.37 MARK ACTIVITY-XX-NEW ASSESSMENT - - - - - ASSESSMENT DEF EFF ACT DI PLAT LOT BLK SA# AMOUNT CODE YEAR ION - - - - - - - - - - 10-65790-010-01 3215 2593.37 2001 A 2593.37 TOTAL INTEREST 02114101 CITY OF EAGAN ROJECT: 782 INTEREST CALCULATION - - - - - Date Payment Int Rate Period nt Amount - - - - MAR 01 0.065 1 0.00 FEB 01 0.065 2 0.00 JAN 01 0.065 3 0.00 DEC, 00 21,146.11 0.065 4 458.17 NOV, 00 828.75 0.065 5 22.45 OCT, 00 133.90 0.065 6 4.35 SEPT, 00 34,257.04 0.065 7 1,298.91 AUG 00 30.90 0.065 8 1.34 JULY 00 133.90 0.065 9 6.53 JUN 00 116.16 0.065 10 6.29 MAY 00 210.00 0.065 11 12.51 APR 00 0,065 12 0.00 MAR 00 82.40 0.065 13 5.80 FEB 00 1,404.17 0.065 14 106.48 JAN 00 122.00 0.065 15 9.91 DEC, 99 0.065 16 0.00 NOV, 99 0.065 17 0.00 OCT, 99 0.065 18 0.00 SEPT, 99 0.065 19 0.00 58,465.33 1,932.74 STAFFTIME INT 514.94 2,447.68 /77 STAFFTIME 02/14/01 CITY OF EAGAN PROJECT:782 INTEREST CALCULATION STAFFTIME Date Payment x 2 Int Rate Period nt Amount MAR 01 0.00 0.065 1 0.00 FEB, 01 0.00 0.065 2 0.00 JAN, 01 0.00 0.065 3 0.00 DEC, 00 120.00 240.00 0.065 4 5.20 NOV, 00 80.00 160.00 0.065 5 4.33 OCT, 00 240.00 480.00 0.065 6 15.60 S E P 00 770.00 1,540.00 0.065 7 58.39 AUG 00 365.00 730.00 0.065 8 31.63 J U L 00 345.00 690.00 0.065 9 33.64 JUN 00 149.90 299.80 0.065 10 16.24 MAY 00 555.00 1,110.00 0.065 11 66.14 APR 00 200.10 400.20 0.065 12 26.01 MAR 00 92.50 185.00 0.065 13 13.03 FEB, 00 455.00 910.00 0.065 14 69.01 JAN 00 70.00 140.00 0.065 15 11.38 DEC, 99 32.50 65.00 0.065 16 5.63 NOV, 99 672.50 1, 345.00 0.065 17 123.85 OCT, 99 178.75 357.50 0.065 18 34.86 0.00 0.065 19 0.00 4,326.25 8,652.50 514.94 ~s~ PROJECT 782 CITY STAFF TIME THRU 1/27/01 AMOUNT AMOUNT (ACTUAL) (X 2) A PRELIM REPORT PREP 1,536.35 3,072.70 B PRELIM SURVEYING 0.00 C DESIGN SURVEYING 0.00 D DESIGN 0.00 E PLAN & SPEC PREP/REVIEW 950.00 1,900.00 F CONTRACT MANAGEMENT 824.90 1,649.80 G CONSTRUCTION STAKING 155.00 310.00 H INSPECTION 820.00 1,640.00 1 RECORD PLAN PREP/REVW 40.00 80.00 J EASEMENT/RIGHT OF WAY 0.00 K FINAL ASSESSMENTS 0.00 L MISCELLANEOUS 0.00 TOTAL CITY STAFF TIME 4,326.25 8,652.50 ADMIN TRANSFER CONTRACT PAYMENTS VALLEY PAVING 54614.85 ENGINEERING BRAUN 828.75 'SUNDE LAND 1,404.17 2,232.92 LEGAL 494.40 OTHER ASSESSMENT RESEARCH 474.00 MN BLUE 43.82 CONST BULLETIN 72.34 MISC 675.00 1,265.16 TOTAL PROJECT 58,607.33 r CO 17 - 0 3 7 /l Gr; ~ .T .fie%~ na 5: e EI;4; 1;72 - S17 A. . _ - - - --s4_,-- - -:4;5 - EE EK. _z 2E - Sn -ti2_N I EN-- s E1= r .25 F - EK: 2 E _ - .`__E Nape - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - c> '.E.`„ Vh-`_ FAV:N_ :V7 2 E952: 225E.:= CS _ ENS CE L._., SR EN CITY EN.S* = EN> E: r. . _ SE. EN- F`:- _ F.:'__ 4:.:: - J 4-32; i FORM «1 22CEND MONTHS OF $/A KM NO. REGULAR 1ST TEAR Isrorovement AESREO PROJECT A S/A N YEARS 3XT NT- -Sanitary Sever Trunk STR _ _ Sanitary Sever Lteral SL Lteral benefit Sanitary SLTK Sever Trunk Water Trunk WTK Water Lteral Wl. Lteral Benefit Water WLTK Trunk Water Availability VAC Charge (C/I) Service (Sanitary Sewer SSVC Only) Service (Water Only) VSVC rIce (Sanitary Sewer WSSVC and Water) Storm Sewer Trunk SSTK Storm Sewer Lateral SS Lteral benefit Storm SSLTK Sever Trunk . 2 2. .sue/ y 'S J Street ST Gravel Base/Grading GB --7T 7 Trail TRL Strettlighting STLT Saver Connection Charge ConChIS_ _ _ _ Water Connection Charge ConChgu _ _ _ Green Acres--Lk ferred CA Installments Reassessed T 4sferred Assessment i.e. Txfr .it Assessed Against this Parcel l C~ Agenda Information Memo April 3, 2001 Eagan City Council Meeting H. PROJECT 787, CHAPEL HILL BAPTIST CHURCH- UTILITIES FINAL ASSESSMENT HEARING ACTION TO BE CONSIDERED: Approve the final assessment roll for Project 787 (Chapel Hill Baptist Church - Utilities) and authorize its certification to Dakota County for collection. FACTS: • Project 787 provided for the extension of public sanitary sewer and water main to serve three parcels south of Fairway Hills 4'h Addition, including Chapel Hill Baptist Church in south- central Eagan, as outlined and discussed in the feasibility report. This project was initiated as a result of a petition submitted by the church in lieu of them doing it privately. • The final assessment roll was presented to the City Council on March 6, 2001, with a public hearing scheduled for April 3 to formally present the final costs associated with this public improvement to the affected benefiting properties. The final assessments are approximately 18% more than the estimate contained in the feasibility report presented at the public hearing held on March 6, 2000. • All notices have been published in the legal papers and sent to all affected property owners informing them of this public hearing. An informational meeting was held on March 21 to address all property owners' questions or concerns and provide any additional information of interest. Of the three parcels (two unplatted single-family- agriculturally zoned properties & Chapel Hill Church) being assessed, three people representing two properties attended the meeting. ISSUES: • The two unplatted properties are proposed to be assessed $6,000 each for the project. This amount was determined based on similar past project appraisals of benefit received for a single-family residence and on the limited development potential of the parcels due to the City's Comprehensive Guide Plan land use designation of parkland for those properties. • Chapel Hill Baptist Church petitioned for this project to be installed as a public improvement. As a condition of the City's acceptance, they were required to signed a waiver of objection to the related special assessments, with the knowledge that the assessments for the two residential parcels would be capped at $6,000 each. The remainder of the project costs would be the responsibility of the Church with no City participation. The waiver identified an estimated assessment of $32,650. With the cost overruns, the Church's obligation is now $40,906. They have submitted a written objection to the additional $8,256. The final assessments exceeded the estimate due to: 1) the contractor had to incur additional costs to perform some work that the Church had agreed to assume but didn't accomplish, and; 2) unanticipated staff time required for the easement acquisition and contract management associated with the utility extensions through the existing residential properties. ATTACHMENTS: n • Final Assessment Report, pageswthrough • Waiver of Hearing - Chapel Hill Baptist, page_ • Informational Meeting Minutes, page~and 146 • Letter of Objection - Chapel Hill Baptist, page / FINAL ASSESSMENT HEARING PROJECT HEARING DATES NUMBER - 787 ASSESSMENT - April 3. 2001 NAME - Chapel Hill Baptist Church IMPROVEMENT - March 6. 2000 Utilitv Installation IMPROVEMENTS INSTALLED AND/OR ASSESSED F.R.=FeasiblitN Report FINAL F.R FINAL F.R RATE RATE UNITS RATE RATE UNITS SANITARY SEWER STORM SEWER ❑ Trunk $1.870 /AC ❑ Trunk El Lateral $1,299 /AC ❑ Lateral $3.000.00 S3,0000 /Parcel Public Facility Prop $31,407.28 516,610(1) /Parcel ❑ Lat. Benefit'trunk ❑ Service ❑ Lat. Benefit trunk "'ATER STREET ❑ Trunk $1,960 AC ❑ Gravel Base Z Lateral 1,266 AC ❑ Surfacine 53.000.00 $3.000(1) 'Parcel ❑ Surfacing Public Facilit\ Prop 59.499.02) $16.040(1) 'Parcel Res. Equi\. ❑ Sere ice ❑ Lat. Benefit trunk Multi. Equiv. ❑ WAC ❑ C'IEqui\. ❑ Trail SideN%alk SERVICES STREET LIGHTS ❑ Water R San Se\~er ❑ Installation ❑ Enerav Charge CONTRACT NO.OF INTEREST AMOUNT CITY NO. PARCELS TERM RATE ASSESSED FINANCED $44,650 S00 00-08 3 15 Years 7.00°,6 $52.906.30 S00 COMMENTS: (1) These are revised assessment rates based upon Council action. t MENIO ~ city of eagan MEMO TO: MAYOR AND CITY COUNCIL FROM: GERALD R. WOBSCHALL DATE: March 15, 2001 SUBJECT: FINAL ASSESSMENT ROLL PROJECT NO.787 CHAPEL HILL BAPTIST CHURCH Utility Installation The Cite Council at the conclusion of the public hearing on March 6, 2000 ordered Project 787. The motion approving this project included a clause. that the City staff shall prepare appropriate assessment deferrals for t\\ o property owners for consideration at the assessment hearing. T,, o deferral agreements are attached. .According, to the feasibility report. the following improvements were to be constructed and or assessed. The improvements are sanitan sewer and water laterals. In the feasibilitN studN. it was proposed to assess the utility improvements using an area method. This assessment roll is prepared using the area method presented at the public hearing. Construction of the improNements was accomplished under Contract No. 00-08, which is complete. The assessment hearing is scheduled for April 3, 2001. The folloN\ ino information «as used in the preparation of the assessment roll. 1. PROJECT COST The construction cost includes the amount of S32,606.00 paid to the contractor for the construction of the follow im~c detailed improvements. Other costs which consist of engineering. design. contract management. inspections. financing. legal. bonding. administration. and other totaling in the amount of 514,676.30 and easement cost in the amount of 55,630.00 «ere incurred resulting in an improvement and project cost of S52,906.30. The detail of these other costs is provided on Schedule I and the\ are allocated to the improvements constructed in order to determine the cost of each improvement. CONSTRUCTION OTHER IMPROVEMENT FEASIBILITY IMPROVEMENT COST COSTS COST REPORT Sanitarv Sewer Lateral $23.054.00 $14.353.28 S37.407.28 522.610 ',A'ater Lateral 9.552.00 5.947.02 15.499.02 2'_.040 TOTAL 532,606.00 520,300.30 552,906.30 S44,650 11. ASSESSMENTS A. TRUNK ASSESSMENTS Sanitary Sewer and Water Trunk assessments for the respective utilities were proposed in the feasibility report to parcels 010-5 l and 021-51. The trunk assessments were presented for informational purposes. No trunk assessments are included in this roll because of: (1) No trunk construction was included in the improvements and (2) With the trunk assessments included the amounts assessed exceeds the project cost which is precluded by statute. B. UTILITY IMPROVEMENTS 1. Sanitan• Sewer Lateral The sanitary sewer lateral improvement installed to serve Chapel Hill Baptist Church and abutting properties consists of 292 lin. ft. of 8 inch diameter sanitary sewer line, manhole structures and appurtenances. The construction cost was $23,054.00. Other costs totaling S14,353.28 were added resulting in an improvement cost of 537,407.28. According to the feasibility report. this improvement vyas proposed for 100% assessment using an area method. During the public hearing the Council ackno,,yledged the limited benefit to the residential properties because of their designation by the City's Comprehensive Land Use Guide Plan as Park. The City revised the proposed assessments to the residential property due to the inability to further subdivide the property. The revised assessment rate for the residential properties is based upon the assessment rate used for Project 732. Oak Pond Road and Circle. That assessment rate was S3,000 Lot for sanitary sewer lateral. The balance of the improvement cost is to be assessed to the Chapel Hill Baptist Church propert}. The assessment rates were calculated in the following manner: IMPROVEMENT COST S37,407.28 Residential Properties 2 Parcels WS3,000. ea 6,000.00 Chapel Hill Baptist Church 1 Parcel S31,407.28 2. 'Water Lateral The water lateral improvement installed to sere Chapel Hill Baptist Church and abutting properties consists of 305 lin. ft of 8 inch diameter water line and appurtenances. The construction cost was 59,552.00. Other costs totaling 55,947.02 were added resulting in an improvement cost of S15,499.02. According to the feasibility report. this improvement was proposed for 100% assessment using an area method. During the public hearing the Council acknowledged the limited benefit to the residential properties because of their designation by the City's Comprehensive Land Use Guide Plan as Park. The City also revised the proposed assessments to the residential property due to the inability to further subdivide the property. The revised assessment rate for the residential properties is based upon the assessment rate used for Project 732, Oak Pond Road and Circle.. That assessment rate was S3,000 Lot for water lateral. The balance of the improvement cost is to be assessed to the Chapel Hill Baptist Church property. The assessment rates were calculated in the following manner: IMPROVEMENT COST 515,499.02 Residential Properties 2 Parcels a S3,000 ea 6,000.00 Chapel Hill Baptist Church 1 Parcel S9,499.02 i C. ASSESSMENT SPREAD The special assessments are spread to the abutting and adjacent parcels. D. ASSESSMENT TERMS The assessments for this project have a term of 15 rears with interest charged at an annual interest rate of 7.00 % on the unpaid balance. III. CITY REVENUE/(RESPONSIBILITY) IMPROVEMENT ASSESSMENT CITY'S IMPROVEMENT COST REVENUE (RESPONSIBILITY) Sanitary Sewer Lateral $37,407.28 $37.407.28 SO 'vN'ater Lateral 15.499.02 15.499.02 SO TOTAL 552,906.30 $52,906.30 SO Gerald R. Wobschall ReN,i,e\%e Reviewed Public Works Department Finance Department Dated Dated cc: Thomas A. Colbert. Director of Public Works Jim Sheldon. Cite Attorney Sue Sheridan. 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O ; O tD 1 c0 II O(p n0 ' (n0 M i O d cp , ID i O II OcD Io I N c0 , Q1 Y ¢ ` I m i N i N i N II N t o IA ; N N tr) N . M I M i M I M i 7 i U J O II p 00 II I 11 J Ntp aOnnw E M R O Q N = d _ m pp0~1-w a` U~ UI- ¢Z ¢ a v Z Z Z¢ U Q d ¢ I/7 . ¢ V] W F C C` C D = w ¢ J LL LL V (.'f 0 Z Q. w C Im d ,.d- A d 1- O O ~ w 0 J` O 1- U N o a s w Z< m v 10m ` J E OU w OU w N w o E E Z Z J d c*2 rn, i,o c 2 2 E' c O m A ~ 'd is- v o y 0 0 O ~ o U c m 0 m d o c r LL N u z ~ G 4) w LM Z O ¢ d d A ~n o c u Z, o J U Z 0 m w c c v U y w ¢ o u m °i in w U ai o UUX¢UUnm ~w LO a~ i r w 0 0 0 0 0 LLJ .J -i W O O M O M CO Q U Cl) co Nr 0 00 r- CO ICT x0Q 6C6 o0 O _ ~ T LLZ> D M Cl) N O o r r r- r- U') J ~ CD cD N ~ W Fn O a w Q w~ U- 00000 } 0 0 Cl) 0 Cl) J °o o° co ° o w Q ° C rn rn a0 0 ° LO a II O O N O N J II O O O O O O O O O O J II O O O) m J i Q II 0 0 Lr) F- U II O r` I O Z II oo ii ~ a w II II °000000 Cn J fl O O r 1j. N I I Q O O 1` O~ J II 0 0 0 0 w a_ Cf) Fa -U ii 0 0 ~ ti CO CO cn O Z I I M Q r` ~ Ii p co LU J d Ii Z m 2 O U 2 w U Q p Z = U Z O F- F- _j Q v C m J J _J ~ tt J M M = _ Z Z } O O Li Q pP: a3: U U Q x Vl vJ U LL r N } In i1") O ° F- O N O ~ w Z 0 0 0 0 O W W O O O M O p a o (D O Q x - M M CD 0) (D L) 00 N d 0 0- N Cl) O O O O r T r T i - - - - LEGEND i W 8 * $3,000.00/Parcel i `J Water Lateral i $3,000.00/Parcel P U L Sanitary Sewer Sanitary Sewer \~6 Dx 7 I < Lateral ~P 2 11 Water Lateral I in = I ~ i Q 180 10-03400-021-51 11 U) 4884 I. D I ~ 88 I~ D - L QL-- ( Q GRACE DR. C m - - m zz Lj\j D )00 J 3-29-2001 i Sanitary Sewer Lateral $31,407.28 01 Water Lateral $9,499.02 C h a p e l n $40,906.30 H i l l Baptist Church Lebanon Hills Regional Park G: \PROJECTDRAWINGS\7B7CHAPELHILL\787_ASSESS.DWG CHAPEL HILL BAPTIST CHURCH FIGURE UTILITY IMPROVEMENTS - EASEMENTS 1 CITY OF EAGAN PROJECT 787 A62 PROJ NAME CAHPEL HILL BAPTIST CHURCH PROJ NUM P787 SA NAME SL787 F SANITARY SEWER LATERAL SA NAME SL787 SA# 3216 YEARS 15 SF 3,000.000 PER PARCEL INT RATE .07 MF 31,407.280 PER PARCEL MOS 1ST YR INT 20 CI 0.000 YEAR 2001 We 0.000 ASSESSMENT REC PROPERTY GROSS NET UNITS PRO-RATA RATE AMOUNT WBF IDENT# -A; UNITS CREDITS SUBTOTAL CT ASS'BLE SHARE 1 10-03400-010-51 SF 1 0 11 1 1 3,000.000 3000.00 2 10-03400-021-51 SF 1 0 1 1 1 1 3,000.000 3000.00 3 10-16960-010-01 OF 1 0 1 1 1 1 31,407.280 31407.28 4 10-25603-070-02 SF 0 0 01 01 3,000.000 0.00 3 0 3 37407.28 PROJ NAME CHAPEL HILL BAPTIST CHURCH PROJ NUM P787 SA NAME WL787 F WATER LATERAL SA NAME WL787 SA# 3217 YEARS 15 SF 3,000.000 PER PARCEL INT RATE .07 MF 9,499.020 PER PARCEL MOS 1ST YR INT 20 CI 0.000 YEAR 2001 We 0.000 ASSESSMENT REC PROPERTY GROSS NET UNITS PRO-RATA RATE AMOUNT VMBF IDENT# -A; UNITS CREDITS SUBTOTAL CT ASS'BLE SHARE 1 10-03400-010-51 SF 1 0 11 1 1 3,000.000 3000.00 2 10-03400-021-51 SF 1 0 1 1 1 1 3,000.000 3000.00 3 10-16960-010-01 CIF 1 0 1 1 1 1 9,499.020 9499.02 4 10-25603-070-02 SF 0 0 0 1 01 3.000.000 0.00 3 0 3 15499.02 1 DISTRICT 10 SA-NUMBER 3217 SA-NAME WL787 DISTRIB-DIST 10 BEG-YEAR 2001 NO-YEARS 15 FIRST YEAR INT 0.11667 REGULAR INT .07 TOTAL ASSESSMENT $15.499.02 MARK ACTIVITY-XX-NEW ASSESSMENT - - - - - ASSESSMENT DEF EFF ACT Dl PLAT LOT BLK SA# AMOUNT CODE YEAR ION - - - - - - - - - 10-03400-010-51 3217 3000.00 2001 A 10-03400-021-51 3217 3000.00 2001 A 10-16960-010-01 3217 9499.02 2001 A 15499.02 DISTRICT 10 SA-NUMBER 3216 SA-NAME SL787 DISTRIB-DIST 10 BEG-YEAR 2001 NO-YEARS 15 FIRST YEAR INT 0.11667 REGULAR INT .07 TOTAL ASSESSMENT $37,407.28 MARK ACTIVITY-XX-NEW ASSESSMENT - - - - - ASSESSMENT DEF EFF ACT DI PLAT LOT BLK SA# AMOUNT CODE YEAR ION - - - - - - - - - - 10-03400-010-51 3216 3000.00 2001 A 10-03400-021-51 3216 3000.00 2001 A 10-16960-010-01 3216 31407.28 2001 A 37407.28 /6 ~ PROJECT 787 CITY STAFF TIME THRU 2/10/01 AMOUNT AMOUNT (ACTUAL) (X 2) A PRELIM REPORT PREP 1,540.00 3,080.00 B PRELIM SURVEYING 240.00 480.00 C DESIGN SURVEYING 0.00 D DESIGN 0.00 E PLAN & SPEC PREP/REVIEW 850.00 1,700.00 F CONTRACT MANAGEMENT 90.00 180.00 G CONSTRUCTION STAKING 150.00 300.00 H INSPECTION 640.00 1,280.00 1 RECORD PLAN PREP/REVW 30.00 60.00 J EASEMENT/RIGHT OF WAY 0.00 K FINAL ASSESSMENTS 0.00 L MISCELLANEOUS 0.00 TOTAL CITY STAFF TIME 3,540.00 7,080.00 ADMIN TRANSFER CONTRACT PAYMENTS BURCHVILLE CONST 32,606.00 EASEMENT DOERING 4,800.00 SCHINDLEDECKER 830.00 5,630.00 ENGINEERING BRAUN 144.75 'SUNDE LAND 506.50 651.25 LEGAL 967.10 OTHER ASSESSMENT RESEARCH 140.00 STATE PLAN REVW 390.00 530.00 TOTAL PROJECT 40,384.35 TOTAL INTEREST 02/16/01 CITY OF EAGAN ROJECT: 787 INTEREST CALCULATION Date Payment Int Rate Period nt Amount MAR 01 0.065 1 0.00 FEB 01 120.00 0.065 2 1.30 JAN 01 0.065 3 0.00 DEC, 00 0.065 4 0.00 NOV, 00 0.065 5 0.00 OCT, 00 0.065 6 0.00 SEPT, 00 144.75 0.065 7 5.49 AUG 00 3,295.20 0.065 8 142.79 JULY 00 61.80 0.065 9 3.01 JUN 00 29, 720.30 0.065 10 1,609.85 MAY 00 5, 826.00 0.065 11 347.13 APR 00 723.30 0.065 12 47.01 MAR 00 493.00 0.065 13 34.72 FEB 00 0.065 14 0.00 JAN 00 0.065 15 0.00 DEC, 99 0.065 16 0.00 NOV, 99 771.50 0.065 17 71.04 OCT, 99 0.065 18 0.00 SEPT, 99 0.065 19 0.00 41,155.85 2,262.35 STAFFTIME INT 472.63 2,734.98 STAFFTIME 02/15/01 CITY OF EAGAN PROJECT: 787 INTEREST CALCULATION STAFFTIME Date Payment x 2 Int Rate Period nt Amount MAR 01 0.00 0.065 1 0.00 F E B 01 0.00 0.065 2 0.00 JAN 01 0.00 0.065 3 0.00 DEC, 00 0.00 0.065 4 0.00 NOV, 00 0.00 0.065 5 0.00 OCT, 00 0.00 0.065 6 0.00 SEPT, 00 90.00 180.00 0.065 7 6.83 AU G 00 35.00 70.00 0.065 8 3.03 JULY 00 30.00 60.00 0.065 9 2.93 JUN 00 370.00 740.00 0.065 10 40.08 MAY 00 845.00 1,690.00 0.065 11 100.70 APR 00 765.00 1,530.00 0.065 12 99.45 MAR 00 397.50 795.00 0.065 13 55.98 FEB 00 352.50 705.00 0.065 14 53.46 JAN 00 400 800.00 0.065 15 65.00 DEC, 99 165 330.00 0.065 16 28.60 NOV, 99 90 180.00 0.065 17 16.58 OCT, 99 0.00 0.065 18 0.00 SEPT, 99 0.00 0.065 19 0.00 3,540.00 7,080.00 472.63 / ~D Finance :epart7ne`i Pro;e--- C:-APE_ h___ BAP.__- Project Ac__'_cy File Na^e i''E- Reference $ S Acuv.ty Base Overt. e Da'e Descrir:_or. Numh>er Pa:~- er:_s Payrc-- Code Hc,:r=_ Hc,,:r_ _s 09i2=. ENS TE~: 2'.. 09/29/CC BRAUN ENG TESTS JL^ Y/AJG 01 6127E 144.75 EE C.CC 02/ci/0,l WOBSCHA: LTD 63581 12C C. FP C.C: -211`2^7°0- 12!C3/99 S/R/F/ ENS OCT 99 53152 771.5: O EE C C'- 12/0,4'99 ENG TEC}: 6C.'G A 3.CC 1.000:. 12,1_,'95 DES !DE\' £v0, A E CC 41:55.?- 1 Y c F _ A C A N Finance ?eFar_-en- Fze.:ec_. c!iAF£L r.:__ EAFT_S: 1:2, Fr -ec- Ac„_._;y Decal' '_:e Na-e. Y-.- Re:E.ence : Ac:2a s: e E.__ _ Dace Nu¢:__ Fay7aer._5 r.=___ =e:----- of/:E DES, :a. 62.5: 3._. 01/iE;:.. ENO TEC-r. K :2 A 4.5: C1,129ico ENS TECH A 6. EC Cii25'Ot DES,-;E"; ENS E2._: A 3. GC Cil25iCC CITY ENG:N=ER ~~L i5 A C.Sc V2/T2 ^C. ~ES,rDEV =1 55 A 2.C. C2; 12/GC SR ENS TE'ZK / L E_ A 2. Cr 02'12/0C ENO TECH 2C..: A C2 /26.':;, CITY ENS:NEc'r. F~ . 45 A 02 2E 00 ENG TE2"ri `i A 5 C2 %2E/CC DES rDE': EN. E2.__ A : CC ; C.. :i ENS'=-_'r. F. 2 = o3i2 FC-A rEn^::T _54 03':-, TE?T hLA Tr. . cx° _ 544 LN~ ENS 22:. GS/3E ASS` ENNLE E 2.__ 342: 04 22 EN_ SL.=c ..,AN: S.,n.L. Eib~: A__ ^C < LN____ C5'2 _ N_S_ _ C_._' 05'26 SE~nR53N W:L_CX E77 AcR C ENS Tr--d C~ 3..~_ ;i 1.5C C...._. 060 DG ENS TECii 6:. G 3.CC C. CE: ENO TEC.. <...OC 9 C CE103/co ENO TE-r 7G".. G 3 510 T PM.- 1-- -5-1595 9- 06.17ENO TECE G 1.,._ 06i"- "CC ENS TE7H 35:.._ A :4.5: 2.:= OE131,111C SEVERS3N W:LCOX ETC MAY GC SE:54 \ _ _ 'r DC C7, 26, c SEVER-3N C7;2ENG TE OE, -2 ENG TECY: - - - < - - - _ - SEVERS:`,' W:LC3X E-_ CE 2~ u5.'-_ t_xS _ONST 2 6 F:NA: 55-54 32E4.3: ^ 1 1 I TORTS R1 IZQE D MONTHS OF $/A LUM NO. REGULAR 1ST =11 Ist~rovement AEBREQ PROJECT A VA A YEARS Sanitary Sever Trunk STK Sanitary Sever Lateral SL _ _ _ moo? o Lteral Donefit Sanitary SLTK Sever Trunk - - - - Water Trunk WTK Water Lateral WL /v Lteral Benefit Water WLTK Trunk - - - - Water Availability VAC Charge (C/I) Service (Sanitary Sewer SSVC Only) Service (Water Only) WSVC - - - - •Ice (Sanitary Sewer WSSVC and Water) Storm Sewer Trunk SSTK Storm Sewer Lateral Ss Lteral Benefit Storm SSLTK Sewer Trunk Street ST Gravel Base/Grading GB 'Trail TRL Streetlighting STLT Sever Connection Charge ConChgS- Water Connection Charge ConChgV - - Green Acres--Deferred GA Installments Reassessed T +sfarred Assessment i.e. Txfr .it Assessed Against this Parcel 11)3 i WAIVER OF HEARING NO. 616 ?OOD SPECIAL ASSESSMENT AUTHORIZATION PROJECT NO. 787 I/We hereby request and authorize the City of Eagan, MN (Dakota County) to assess the following described property owned by me/us: Lot 1, Block 1 Chapel Hill Baptist Church Addition, for the benefit received from the following improvements: ITEM QUANTITY RATE AMOUNT PROJECT Water Main Lateral $16,040 787 Sanitary Sewer Lateral S16,610 787 TOTAL: $32,650 (Estimated) to be spread over 15 years at an annual interest rate of 6.5% against any remaining unpaid balances. You may pay any portion of these special assessments within thirty (30) days of signing the Waiver without interest at the Eagan Municipal Center. If you pay after the thirty (30) day period, but prior to December 31" of the current year, interest will be charged from the signing date to December 31" of the current year. After December 31" of the current year, the first years' installments will appear on your next tax statement and it includes interest from the date of signature to December 31" of the next year. The undersigned, for themselves, their heirs, executors, administrators, successors and assigns, hereby consent to the levy of these assessments, and further, hereby waive notice of any and all hearings necessary, and waive objections to any technical defects in any proceedings related to these assessments, and further waive the right to object to or appeal from these assessments made pursuant to this agreement. Dated: c.Q G~ c7 '/172 Gc ~GfGI ~~Z C~ t~ J JUDY A. SHOWAUM My eomaiigm, 31. 2005 r CHAPEL HILL BAPTIST CHURCH UTILITY IMPROVEMENTS CITY PROJECT NO. 787 FINAL ASSESSMENT INFORMATIONAL NEIGHBORHOOD MEETING March 21, 2001 Attendance: John Gorder- Assistant City Engineer, 3 people representing 2 properties (including Chapel Hill Church). See attached sign-in sheet A. Welcome and Introduction Assistant City Engineer Gorder provided the attendees with an overview of the proposed assessments for the project. B. Questions/Comments: 1. Mrs. Schindeldecker inquired as to when she should pay the proposed $6,000 assessment on her property. Gorder explained that when the City Council approved the project after the public hearing in March, 2000, they directed staff to prepare assessment deferral agreements for the two current residential properties, 4880 Pilot Knob Road (Parcel 010-51) and 4884 Pilot Knob Road (Parcel 021-51). The Council will likely approve deferral of the assessments to these properties until they connect to the City utility system. If you wish to pay the assessment, it can be paid after the public hearing April 3. 2. Representatives of Chapel Hill Church questioned the cost overrun for the project that relates directly to a large increase in the Church's assessments. Gorder detailed the costs associated with the project, including construction, easements, and indirect costs. The construction and easement total cost is close to the amount estimated in the feasibility report and the assessment waiver signed by the Church. However, the indirect costs (engineering, legal, administrative) were higher than estimated. Gorder explained that the indirect costs detailed in the preliminary feasibility report are estimated and that there are certain inherent costs associated with all projects, regardless of size. Additional inspection and contract management costs were associated with the project that were not anticipated in the feasibility report and related to some site preparation the City understood was to have been the responsibility of the Church. 3. The Church objects to the increwl- of the assessment over the amount estimated in the signed waiver and will send correspondence stating so. The meeting adjourned at 5:10 p.m. ~~s NEIGHBORHOOD MEETING CHAPEL HILL BAPTIST CHURCH (Project 787) UTILITY IMPROVEMENTS WEDNESDAY, MARCH 21, 2001, 4:30 P.M. NAME ADDRESS _ S 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. G: FORMS/SIGN-IN.Sheet CHAPEL HILL CHURCH RECD MAR 2 8 2001 3/28/01 City of Eagan 3830 Pilot Knob Rd. Eagan, MN 55122-1897 Attn Mira McGarvey - Deputy City Clerk Re: Final Assessment objection on behalf of Chapel Hill Church Project # 787 Property ID #10-16960-010-01 Dear Ms. McGarvey, As instructed in your "Notice of Assessment Hearing" letter dated March 6, 2001, we are formally objecting to the assessment amount being proposed for Chapel Hill Church and request that this matter be given due hearing and further consideration at the April 3d, 2001 City Council meeting. Having met with John Gorder - City of Eagan Assistant City Engineer, on March 21, 2001 our objections center around the Indirect Costs incurred and now being proposed as additional assessment charges to Chapel Hill Church. It is our contention that the indirect cost estimates of approximately $7,530.00 originally provided and agreed upon duffing the initial phases and hearings of the project should have been the more known, fixed costs and, despite having signed the waiver agreement, these should not subject to a 50% cost over-run. It must also be understood that we were clearly told that if we did not sign the waiver, our entire building project would not move forward. With this in mind and given the nature and relatively small comparative size and complexity of this project, we feel that the City is now using the leverage of the signed waiver unfairly to its own advantage and to the detriment of Chapel Dill Church. We look forward to presenting our objections and suggesting alternatives, in person, before the City Council on April 3'a. If you have any questions, concerns or wish to discuss this matter prior to the public hearing, please feel free to contact me. S' cere Robert J. Cason Deacon of Finance Chapel Hill Church W: 651-737-1216 H: 651-322-4089 d.c. John Peterson -Senior Pastor - Chapel Hill Church Dan Hershberger - Deacon Chairman - Chapel Dill Church John Gorder - Assistant City Engineer - City of Eagan Larry Severson - Attorney - Severson, Sheldon & Associates 4888 Pilot Knob Road • Eagan • MN • 55122-2739 • (651)681-1658 • Fax (651)405-0680 Affiliated with the Baptist General Conference t Agenda Information Memo April 3, 2001 1. PROJECT 751, DODD ROAD - CLIFF RD TO BUTWIN ROAD STREET & UTILITY IMPROVEMENTS ACTION TO BE CONSIDERED: Approve Project 751 (Dodd Road, Cliff Road to But-win Road - Street, Utility & Trail Improvements) and authorize the preparation of detailed final plans and specifications. FACTS: • On October 6, 1998, the City Council authorized the preparation of a Feasibility Report to identify the proposed scope, cost estimate, financing and schedule for potential street and utility improvements on this street segment. • On June 29, 1999, the City Council received an update from staff regarding the two neighborhood meetings held with the property owners and the proposed traffic calming options. Based upon comments from the property owners, the City Council delayed the proposed improvements until 2002 in the Capital Improvement Program (CIP). • On May 16, 2000, the City Council adopted the 5-Year CIP (2001-2005) and reprogrammed the upgrade of Dodd Road for 2001. • On June 5, 2000, the City Council authorized the preparation of a new feasibility report considering the urban upgrade of Dodd Road between Cliff Road and Butwin Road (120`h St.) including sanitary sewer, water main, storm sewer and off-street bituminous trails. • On March 6, 2001 the feasibility report for Project 751 was presented to the City Council and a Public Hearing was scheduled for April 3 to formally present and consider the merits of the project. • An informational neighborhood meeting was held on March 20 at 6:30 p.m. at City Hall. 56 persons representing a combination of 45 Agricultural and Residential parcels proposed to be assessed attended the informational meeting. • A condition of all future development proposals along or using Dodd Rd. for primary access will contain a condition requiring this upgrade. • All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. ISSUES: • The Advisory Planning Commission has recommended the approval of a preliminary subdivision for a single-family development, Thomas Woods, west of the intersection of Dodd Road and McFaddens Trail. A condition of the final approval includes the upgrade of Dodd Road, including the public utilities and storm sewer. • The City was not able to receive MnDOT financial assistance $318,000) in 2001 for the proposed new "backage" road connecting Hall St. to Hwy 3 at the Red Pine signal. It may qualify in 2002 in consideration of being able to relocate the current industrial use access for Justin Freight Co. from Hwy 3 to this backage road. ATTACHMENTS- • Feasibility Report, pages through _ • Neighborhood Meeting Minutes, pages QVV through • Neighborhood correspondence, pages through _Q S73 c2Q Ow city of eac~an Report for Dodd Road Street and Utility Improvements (Cliff Road to 120th Street) City Project No. 751 Eagan, Minnesota March 2001 File No. 49-98-806 March 26. 2001 City of Eagan 3830 Pilot Knob Road Eagan. M\ 5512 2 Re: Dodd Road (South of Cliff Rd.) Street & Utility Improvements City Project No. 751 BRA File No. 49-98-806 Dear %In%or and Council: Attached is our report for the Dodd Road Street and Utility Improvements. The proposed utility and street improvements are presented and discussed within the report along with detailed cost estimates and a preliminary assessment roll. We will be pleased to meet with the Council and other interested parties at a mutually convenient time to discuss the report. Sincerely. BO\ESTROO. ROSE\E. A\DERLIK & ASSOCIATES. L\C. Mar A. Hanson MAH:cr,.~ Enclosures I hereby certify that this plan. specification. or report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under the laws of the State of Minnesota. / I Mark A. Hanson 1 i Date: March 26. 2001 Registration No. 14260 Reviewed by: , .aTt blic Works Re\ie%~ed b,, Finance De artment Date: 3 30 TABLE OF CONTENTS Letter of Transmittal ......................................................................................1 Table of Contents ...........................................................................................2 Introduction ....................................................................................................4 Figure No. 1 - Location Plan .............................................................5 Existing Conditions ........................................................................................10 Scope ............................................................................................................13 Recommendations ..........................................................................................14 Feasibility, Necessity, and Cost Effectiveness ..............................................16 Discussion ......................................................................................................17 A. Sanitary SeNver .............................................................................17 B. Water Main ..................................................................................17 C. Sen-ices ........................................................................................17 D. Storm Sever Trunk and Lateral ...................................................18 E. Streets ...........................................................................................18 F. Trail ..............................................................................................19 G. Todd Avenue Removal c T.H. 3 ................................................19 Easements and Permits ..................................................................................20 Cost Estimate .................................................................................................21 Area To Be Included ......................................................................................22 .......................................................23 Assessments Revenue Sources ............................................................................................25 Project Schedule .............................................................................................26 Appendix A - Preliminary Cost Estimate Appendix B - Preliminary Assessment Roll Dodd Road Street and C-tilin Reconstruction / S/ 2 FIGURES - Figure No. 2 - Sanitary Sewer Layout Figure No. 3 - Water Main Layout Figure No. 4 - Storm Sewer Layout Figure No. 5 - Street/Trail/Sidewalk Layout Figure No. 5A - Alternate Street Alignment - Hall Street Figure No. 6 - Typical Street Section Figure No. 7 - Sanitary Sewer Assessable Footage Figure No. 8 - Trunk Sanitary Sewer - Area Figure No. 9 - Water Main Assessable Footage Floure No. 10 - Trunk Water - Area Figure No. I 1 - Street/Storm Sewer Assessable Footage Figure No. 12 - Easements Figure No. 13 - Todd Avenue Removal C T.H. 3 Preliminary Plan Sheet - 1'6 Preliminary Plan Sheet - 2%6 Preliminary Plan Sheet - 3/6 Preliminary Plan Sheet - 4`6 Preliminary Plan Sheet - 5/6 Preliminary Plan Sheet - 6!6 Dodd Road Street and Utility Reconstruction 3 INTRODUCTION The Dodd Road Street and Utility Reconstruction Project proposes to reconstruct existing Dodd Road from Cliff Road to 120th Street in Rosemount near the Eagan border in accordance with the City's 5-Year Capital Improvement Program (2001-2005). Dodd Road through this section is considered a minor collector and is approximately 1.05 miles in length. Dodd Road is located west of Trunk Highway 3 and east of Lebanon Hills Regional Dakota County Park as shown on the following location plan (Figure No. 1). Three neighborhood meetings (November 19, 1998, January 7, 1999, and August 2, 2000) were held with the residents along Dodd Road prior to preparing this feasibility report. In addition, a neighborhood meeting was held March 20, 2001 to review this feasibility report. The input from that meeting is summarized following the summary from the first three neighborhood meetings. November 19, 1998 Meeting The first neighborhood meeting was held to share information and discuss existing conditions in Dodd Road between Cliff Road and 120th Street. The residents expressed their concerns and stated that the cost for utility and street improvements would likely exceed the increase in value to their property based on the improvements. Although no improvements were proposed or discussed at the meeting, it was felt another neighborhood meeting should be held where different options along with their cost/possible assessments could be discussed. The other concerns discussed are as follows: ■ Through traffic between Cliff Road and 120th Street ■ Pedestrian safety off--road trail (specifically from Waterview- Cove to Cliff Road) ■ Construction traffic serving new developments (Lakeview- Trail & Waterview Additions) which damaged Dodd Road • Traffic speeding and narrow road causing unsafe conditions Dodd Road Street and Utdin Reconstruction &P3 a t N 149 H WY) i Z C=am; 1/',~ n X, DIFFLEY D. (C.S.A.H. X30) 1LL 01 iLd -9D) m I 1-z ND ALA SeT,1f E-E T !?+Q to n I 1 + i~1~~i'1 Jill ; t W rz {c) CAD LLJ > ' NT RSTA 35E ' B GIN RECONSTRUCT O I ~'f ALTERNATE { HALL STREET T._ BEG N HALL STRE T EN RECONSTRU T J` i N EAGAN 120TH S W. ROSEMOUNT 20cc scale feet FIGURE 1 Ros DODD ROAD D Rose ne en , O AndeAfi d LOCATION PLAN T1Assoda`a ACT K \49\4998806\~A~\»~\19565:6r:; or^ 03/19/2:0'. 12 53zC PM CSC Januarv 7, 1999NIeetin2 The second neighborhood meeting discussed utility improvements including sanitary sewer and water main. In addition, different options for street improvements, including drainage. were also discussed which are summarized below: Reclaim Existing Street Section: • Reclaim existing street section, correct poor subgrade soils and construct ne« bituminous,'g-avel surface - 24' wide. Urban'Rural Section: ■ Reconstruct existing street section (32' wide) to an urban/rural design at different locations. ■ Reconstruct existing street section (28' wide) to an urban/rural design at different locations incorporating a cul-de-sac in Dodd Road north of 120`h Street. Hall Street would be extended to T.H. 3 and connect at Red Pine Lane to minimize the cul-de-sac length in Dodd Road south of Hall Street. With this option, Dodd Road south of Hall Street would function as a dead end street justifying the 28' width verses the 32' width. The improvement options were discussed and generally the residents agreed to further consider the following improvements: ■ Sanitary sever: Construct sanitary sewer in Dodd Road to provide service to all properties north of Farm Road to Cliff Road. The City Council could consider delaying the levying of assessments to abutting properties until connections were made to the sanitary sewer. Assessments could be based on the cost of similar connections at the time of connection rather than deferring assessments at a set interest rate at the end of the project. ■ Water main: Construct water main improvements from Water-view Cove to Farm Road. Similar to sanitary sewer, the assessable cost of the water main improvements could be delayed until connections were made to the water main. These assessments could also be based on the cost of similar connections at the time of connection rather than an assessment deferment with interest. ■ Street: The proposed utility improvements justify the full reconstruction of Dodd Road to an urban/rural design at different locations. The street width would vary from 32' to 28' wide where possible to reduce speed, encourage safety, and blend into existing boulevards. Street Dodd Road Street and C'tilitr Reconsmrcrion 6 i ■ assessments would be assessed to the extent of the benefit of the improvements or the appraised increase in market value. ■ Trail: Construct an off road bituminous trail (8' wide) between Waterview Cove and Cliff Road on the east side of Dodd Road. The bituminous trail would not be assessed because Dodd Road would continue to be classified as neighborhood collector between Cliff Road and 120`h Street. ■ Storm Water DrainaL7e: Storm sewer would be constructed in Dodd as proposed herein to accommodate the urban!rural design. Trunk storm sewer improvements along Farm Road would be finalized between Gun Club Pond (east of T.H. 3) and the ponds in Lebanon Hills Dakota County Park. August 2, 2000 Meeting The third neighborhood meeting was held to further discuss the improvements in Dodd Road. In addition, it ,vas stated that since the November 1998 meeting. four properties experienced septic system failures and some property owners have expressed interest in developing their properties. On June 5, 2000, the CAN, Council directed staff to prepare a feasibility study. In general. the scope of the feasibility study was presented at the neighborhood meeting as follows: • Street improvements could include a cul-de-sac in Dodd Road north of 120`h Street and a connection to T.H. 3 at Carol Street right-of-way opposite Red Pine Lane. Todd Avenue connection to T.H. 3 south of Cliff Road would be removed based on past agreements with Mn''DOT. • Street improvements would include constructing Dodd Road to a 32' width from Cliff Road to Hall Street. Dodd Road south of Hall Street to the cul-de-sac would be constructed to a 28' width urban residential section. Hall Street would be constructed to a 32' width urban section to T.H. 3. Street connections at Cliff Road and T.H. 3 would be 40' wide, providing for a protected center left turn lane. Storm sewer would be constructed to collect storm water runoff from Dodd Road. • An 8' wide bituminous trail would be constructed on the east side of Dodd Road from Cliff Road to Waterview Cove. The trail would continue in the Carol Street right-of-way from Waterview Trail to T.H. 3. Sanitary sewer would be constructed in Dodd Road to serve all abutting properties from approximately Hall Street to Cliff Road. ■ Water main would be constructed in Dodd Road from approximately Waterviewv Cove to Farm Road. Dodd Road Street and C'tilinReconstruction , The residents at the August 2, 2000 meetings generally supported the cul-de-sac in Dodd Road with no changes to street connections to T.H. 3. The residents also generally supported the trail along an urban street section. The proposed sanitary sewer/water main improvements were also generally supported. The potential assessments for all improvements however, were a major concern to the property owner. March 20, 2001 Meeting This feasibility report was presented at this neighborhood meeting. Staff stated that in preparing this feasibility report, input from the previous meetings was considered. However, Eagan standards for constructing utility, street, and trail improvements to serve existing and future land uses were not compromised. In addition, assessments have been represented in accordance with Eagan policy and don't take into account benefit in accordance with State Statute. In general, the majority of residents generally support the installation of sanitary sewer and water main in Dodd Road between Farm Road and Cliff Road. However, the proposed cul-de-sac in Dodd Road, the Hall Street extension T.H. 3 connection at Red Pine Lane, bituminous trail, and urban vs. rural cross section are not necessarily supported by all residents. Summarized below is a brief discussion for each: Cul-de-Sac Dodd Road The cul-de-sac option for the most part is supported to minimize increases in traffic volumes. An "Emergency Only Connection" between the cul-de-sac and 120`x' Street was recommended by the residents. T.H. 3 Connection (a) Red Pine Lane A road connection to T.H. 3 at Red Pine Lane is generally supported, assuming the cul-de-sac in Dodd Road is provided. The alignment impacts to the property owner and the abutting property owners are a concern. In general, three alignments were discussed: ■ Hall Street presented in Figure 5 • Alternate Hall Street presented on Figure No. 5A • Carol Street Dodd Road Street and Utilin Reconstruction / /7 n 8 The residents recognize the need and benefit to have a safe connection to T.H. 3 at Red Pine Lane. The concern with any road connection between Dodd Road and TR 3 at Red Pine Lane is based on the present landowners existing/proposed land uses and the abutting propervy owners expectations primarily in 'Katerview Addition. Trail The residents generally do not support an 8' wide bituminous trail provided the cul-de-sac in Dodd Road is constructed. If the cul-de-sac is not constructed, then the need for a trail may be supported based on greater traffic volumes in Dodd Road. Urban vs. Rural The abutting residents seem to prefer maintaining a rural cross section to preserve the existing character of Dodd Road. However, they also recognize the need benefit for an urban cross section abutting small lots and newly platted lots. Another concern is the cost for an urban cross section with storm sewer versus rural. The residents asked that a cost estimate for a rural cross section improvement without storm sewer similar to that which was presented at earlier neighborhood meetings be presented in this report. Summarized below is that cost. Urban'Xith 1,820 Rural (28') Storm Sewer 3,280 Urban (32') As Proposed V~'ith Storm Sewer Dodd Road Storm Sewer S281,740 S 167,300 Dodd Road Street 1,032,400 872.830 Subtotal S1,315,140 S1,040,130 Hall Street;'TH 3 Storm Sewer 5123,790 5123,790 Hall Street 227,300 227,300 Subtotal $351,090 $351,090 For purposes of this estimate, it was assumed the road connection between Dodd Road and TH 3 at Red Pine Lane (Hall Street) would be constructed to an urban cross section with storm sev,-er. Dodd Road Street and C'tilin Recorsmietion g (oCJ i EXISTING CONDITIONS - Land Use ■ Properties abutting Dodd Road for the most part are residential and are zoned either residential or agricultural. Two properties (one at Cliff Road and one at 120`'' Street) are zoned agriculture, but are used for general business. ■ The number of parcels abutting Dodd Road from Cliff Road to 120`h Street based on their size and front footage (FF) is as follows: Size Number of Parcels 4 acres and larger 14 2.5 acres to 4.0 acres 4 1.0 acres to 2.5 acres 10 1.0 acres and less 13 Total 41 'Includes 7.7-acre parcel oN ned by Dakota Countyy Parks Includes 4 parcels with side yards abutting Dodd Road at McFaddens Trail and Watenvie" Co,e Front Footage Number of Parcels 300 and greater 15 200-300 6 100-200 17' 100 and less 3 Total 41 'Includes parcel o«ned by Dakota County Parks at 1130 FF "Includes 4 parcels with side yards abutting Dodd Road at McFadden Trail and Waten-iew Cove Dodd Road Street and Unlin Reconstrucrion / nl~ 10 ■ Two residential plats (Lakeview Trail Addition and Wateryiew) abut Dodd Road and have connecting streets (McFaddens Trails and Waterview Cove) which are constructed to residential standards (32' wide) with concrete curb and gutter. ■ Platted right-of-.vay for Carol Street, Hall Street. and Nauvoo Lane connect to Dodd Road but are not improved streets maintained by the City. ■ Farm Road connects to Dodd Road, however; the connection to TH 3 was removed when Red Pine Lane was constructed east of TH 3. It's anticipated Farm Road will be vacated as a public right-of-way since its connection at TH 3 has been removed as a Mn/DOT condition for approving the Red Pine Lane connection at TH 3. • Traffic counts were taken along Dodd Road in 1998 and are as follows: Average Daily Traffic (ADT) Counts 6/24/1998 8/7111998 10/21/1998 12/2/1998 1999 Dodd Road South of Cliff 835 569 1139 1388 Dodd Road North of 120`h St. 500 536 The estimated traffic counts for Dodd Road between Cliff Road and 120` Street assuming 10 trips per day per residential home is approximately 600 ADT. which also includes Waterview and portions of Lakeview Trail Addition. Therefore. it could be assumed approximately 200-500 ADT may be using Dodd Road as a collector street between EaganRosemount. A typical residential street is one that has traffic counts less than 1,000 ADT. Street • Dodd Road was paved (approximate width 24') in 1988 over the existing gravel base as a dust control measure. An improved gravel base and corrected subgrade were not constructed. Drainage improvements (drain tile, storm sewer, culverts, etc.) were also not constructed. The estimated design life for the construction project in 1988 was 10 years. ■ The cost of the improvements in 1988 was 560,000 and was assessed on a front foot basis at 55.25/front foot. ■ The existing paved surface in many areas is severely cracked due to poor sub-base (contamination of existing gravel base with subgrade soils) and insufficient drainage. In many areas, trees and other vegetation in open ditches restrict drainage causing the payed surface to deteriorate at a quicker rate. Dodd Road Street and Utility Reconstruction / I1 Utilities ■ Sanitary sewer exists in Dodd Road at the intersections of McFaddens Trail and Hall Street. Sanitary sewer also exists in Cliff Road at Dodd Road. However, sanitary sewer does not exist in Dodd Road in a north-south direction serving abutting properties. ■ Water main exists in Dodd Road from approximately Waterview Cove to Cliff Road. The water main was constructed in 1992 and 1994. Water main also exists in Hall Street at Dodd Road. Presently, two homes are connected to the existing water main in Dodd Road. The water main improvements were assessed to the benefiting properties ■ Parcels with outdated onsite sewage treatment facilities and those, which are near Fitz Lake. should consider public sanitary sewer service if the Dodd Road improvements are constructed. Parcels with smaller areas may not have adequate space to construct a conforming onsite treatment facility. Surface NVater Drainage ■ Surface water drainage along Dodd Road is conveyed in open ditches (where they exist) to lakes'xvetlands. In areas where open ditches don't exist, surface water collects and contributes to failures in the road surface. ■ Fitz Lake, adjacent wetlands, and Lebanon Hills Regional Park are valued resources in the City of Eagan. Seepage from poorly maintained private onsite treatment facilities and pastureland contribute to degraded water quality in lakes and wetlands. Dodd Road Street and Urilir)- Reconstruction 11 t SCOPE The improvements for Dodd Road presented in this feasibility report are as folloxvs: ■ Construct cul-de-sac in Dodd Road north of 120"" Street ■ Connect Hall Street to T.H. 3 at Carol Street opposite Red Pine Lane. Upgrade T.H. 3 traffic signal from 3-leg to 4-leg. ■ Remove Todd Avenue south of Cliff Road per previous Mn,DOT agreement. ■ Dodd Road width - 32' FF; Hall Street to Cliff Road Dodd Road width - 28' FF; Hall Street to cul-de-sac Hall Street width - 32' FF; Dodd Road to T.H. 3 Connections at Cliff Road'T.H. 3 include center left turn lane (40' FF) ■ Bituminous trail 8' wide east side Dodd Road (Cliff Road to Waterview Cove) and Carol Street (Waterview Trail to T.H. 3) ■ Sanitary sewer in Dodd Road (Cliff Road to south of Hall Street) ■ Water main in Dodd Road (approximately Waterview Cove to Farm Road) ■ Storm Sever in Dodd Road and Hall Street Dodd Road Street and Utilin• Reconstruction / ^ ^ 13 RECOMMENDATIONS - It is recommended that: ■ The feasibility report be reviewed by the City Council/Staff and a public hearing be scheduled for April 17, 2001. The project schedule is proposed as follows: Present Feasibility Report March 6, 2001 Public Hearing April 3, 2001 Approve Plans and Specifications June 2001 Open Bids/Award Contract July 2001 Substantial Completion Fall 2001 (utilities, grading, gravel base, bit base course. concrete curb) Final Completion (Bituminous vvear course) Summer 2002 Assessment Hearing Fall 2002 First Payment Due with Real Estate Taxes May 2003 ■ The proposed assessments be reviewed in accordance with Eagan's Special Assessment Policv versus benefit to the affected properties. Due to the complexity of this project, the estimated assessment rates in this report exceed the 2001 Fee Schedule rates. The comparison for the estimated rates in this report and the 2001 Fee Schedule is summarized below: Report 2001 Fee Calculated Rate Schedule Rate Difference Sanitary Sewer Lateral S39.83/FF S22.85/FF 516.98/FF Water Lateral S35.09/FF S23.05/FF S12.04. FF Storm Sewer, Grading, Street $125.80;FF $63.75/FF S62.05 `FF ■ The utility improvements (sanitary sewer and water main) be reviewed with each property owner to insure future development needs are being satisfied. Dodd Road Street and Utilin Reconstruction 1?3 14 t ■ The storm water improvements to the extent possible satisfy water quality requirements before discharge to Fitz Lake, Manor Lake, and Pond LP-22 in Lebanon Hills Regional Park. The trunk storm sewer improvements in Dodd Road at Farm Road be reviewed in conjunction with Eagan's Surface Water Management Plan. The review shall further evaluate the impact of storm water flow from developing portions of Eagan into Lebanon Hills Regional Park. The street design impact for an urban cross section with a bituminous trail on the east side be reviewed further to finalize the best design. A minimum 8' wide boulevard is required between street and trail. ■ The Dodd Road realignment proposed at Cliff Road be reviewed further with Dakota County, including Dakota County's cost participation. ■ The Hall Street alignment east of Dodd Road and the connection at T.H. 3 be reviewed further with Mn/DOT and the impacted property owners to improve the connection at T.H. 3. Mn''DOT's Cooperative Agreement will not provide funding for the Hall Street improvements in Fiscal Year 2002 (July 1, 2001 to June 30, 2002). ■ Based on input at the neighborhood meeting (March 20, 2001), and discussion at the public hearing, the Dodd Road improvement could be constructed in phases. One phase could include the Dodd Road improvements presented herein between Hall Street and Cliff Road. Consideration could be given to constructing a rural cross section road abutting the larger parcels. The urban cross section would then be required if future development occurs on those parcels. The connection to T.H. 3 at Red Pine Lane and Dodd Road south of Hall Street would then be excluded to a later date. The Dodd Road improvements should be constructed to Hall Street to provide sanitary sewer service to the smaller residential lots on the east side of Dodd Road north of Hall Street, as a solution for on-site treatment system failures. Dodd Road Street and Utilim Reconstruction / ^ 15 FEASIBILITY, NECESSITY,-AND COST EFFECTIVENESS The project is feasible from an engineering standpoint and is in accordance with Eagan's Comprehensive Plans for utilities. If the cul-de-sac in Dodd Road is constructed, the street improvements will not be consistent with Eagan's Transportation Plan. However, with the Hall Street connection to T.H. 3, the neighborhood collector designation could be maintained on Hall Street to T.H. 3. The improvements in Dodd Road are necessary to accommodate urban development with municipal services in accordance with Eagan's Comprehensive Plan. The project is cost effective based on existing conditions and acceptable standards proposed to construct the improvements. Dodd Road Street and Utilin Reconstruction / r 16 i DISCUSSION A. Sanitary Server Sanitary sewer in Dodd Road is lateral (8" diameter) and is proposed to connect to existing sanitary sewers at Cliff Road, McFadden's Trail, and Hall Street as shown on Figure No. 2 located at the back of this report. Sanitary sewer in Dodd Road is proposed to be constructed of sufficient size and depth to serve the lots adjacent to Dodd Road. However, dependent on future development, the lower land abutting Lebanon Hills Regional Park may not be served by gravity sewer. The sanitary sewer proposed within Dodd Road will be constructed such that all lots along Dodd Road, south of Cliff Road and north of Farm Road will have access to sanitar., sewer. B. Water Main Water main is present along a large portion of Dodd Road from Cliff Road to Waten iew- Cove. It is proposed to construct 8" water main from Water-view Cove, south. to Farm Road as shown on Figure No. 3 located at the back of this report. A loop connection would be made with the water main at the intersection of Hall Street and Dodd Road. Valves, fittings, and hydrants are also included as part of the proposed construction. C. Services Sanitary sewer andor water services are proposed to be constructed to all lots located adjacent to Dodd Road between Cliff Road and Farm Road that currently exist without City sewer and or City water seryices. The sanitary sewer and water seryices will be constructed to the property line of each lot. Potential development shall be reviewed with each property owner. Due to the low elevation of some of the homes on the west side of Dodd Road, it may be necessary for grinder pumps to be installed to facilitate future sanitary sever seryices. Upon the issuing of permits, individual evaluations should be completed for each home to verify if a pump is required. Dodd Road Street and LYilin Reconstruction / / 17 D. Storm Sewer Trunk and Lateral Storm sewer proposed to be constructed as part of this project is shown on Figure No. 4 located at the back of this report. The storm sewer system layout includes lateral and trunk storm sewer improvements. The lateral improvements are located at low points in Dodd Road. The lateral storm sewers are proposed to convey storm water runoff into Fitz Lake (Pond LP-26), Lebanon Hills Regional Park (Pond LP-22), and Manor Lake (Pond LP-28). Lateral improvements also include construction of three retention ponds to improve storm water quality. Trunk storm sewer improvements are proposed to connect existing ponds. Trunk storm sewer improvements include connecting Pond LP-28.1 in Holz Farm Park to Manor Lake (Pond LP-28) and the ponding area located south of Farm Road (between Dodd Road and TH 3) to Pond LP-22 in Lebanon Hills Regional Park. E. Street Dodd Road, shown on Figure No. 5 located at the back of this report, is 5550 feet in length and designated a neighborhood collector street in Eagan. It is proposed to reconstruct Dodd Road to current City Standards with an urban cross section from Cliff Road to the south border of the City of Eagan. Dodd Road is proposed to be constructed to a width of 32'(curb to curb) between Cliff Road and Hall Street. A 28' wide road section is proposed from Hall Street to a proposed cul-de-sac located north of 120`h Street. It is also proposed to realign the intersection of Dodd Road with Cliff Road. This realignment will provide a near 90° approach for increased safety as requested by Dakota County. Hall Street/TH 3 Frontage Road is proposed to be constructed to a 32' width. An alternate Hall Street alignment is shown on Figure No. 5A located at the end of the report. Center protected left turn lanes are proposed to be constructed at the intersection of Hall Street with TH 3 and at the intersection of Dodd Road with Cliff Road. The existing traffic signal at T.H. 3 and Red Pine Lane shall be upgraded from 3 legs to 4 legs due to the Hall Street connection at T.H. 3. Dodd Road Street and Utility Reconstruction 18 1 / The chart below shows the proposed street-section, along with its granular equivalency (GE) for Dodd Road and Hall Street. Granular Thickness Equivalency Select Granular Borrow 12" 6 Class 5, 1001/' crushed 10" 10 Bituminous Base 3" 4 Bituminous Wear 1.5" 3.4 Total 16.5 23.4 The estimated GE is based on the following: Existing ADT: 1,400 Future ADT (2020): 2,380 R Value (Soil) : 12 F. Bituminous Trail. An S' wide bituminous trail is proposed along the east side of Dodd Road between Cliff Road and Waterview Cove. ; S' wide boulevard will be provided between the trail and the curb. An 8' wide bituminous trail has also been proposed in the Carol Street right-of-way connecting Waterview Trail with TH 3 at Red Pine Lane. An 8' wide bituminous trail presently exists in Red Pine Lane east of T.H. 3. G. Todd Avenue Removal at T.H. 3 The Cooperative Agreement between MrL DOT and Eagan in 1994/1995 to reconstruct T.H. 3 at Red Pine required the Todd Avenue connection at T.H. 3 be removed when the fourth leg ,vest of T.H. 3 at Red Pine Lane is constructed. Figure No. 13 located at the back of this report shows the removal. Dodd Road Street and Utilitn Reconstruction 19 EASEMENTS AND PERMITS Easements required to construct this project are shown on Figure 12 located at the back of this report. The table below, lists the permanent easement requirements by parcel and type. Parcel Permanent Easement ■ Dodd Road Realignment @ Cliff Road SW '/4 Section 25 Fawn Ridge 2nd Addition, Lot 12, Block 5 130 SF NIX 1/4 Section 36, Parcel 028-25 12,150S F Subtotal 12,280 SF ■ Hall Street Extension to T.H. 3* SW '/"4 Section 36, Dodd View Addition Outlot C (04-004), Lot 1, Block 4 14,300 SF Subtotal 14,300 SF * Alternate Alignment (Figure No. 5A) *48,000 SF ■ Pond LP-28.1 - Holz Farm Park N-W 114 Section 36, Parcel 020-04 24,800 SF Lakevie« Trail Addition, Outlot A 400 SF Manor Lake Addition, Outlot G 18,760 SF Subtotal 43,960 SF ■ Thomas Woods - Water Quality Pond/Outlet N-W '/4 Section 36, Parcel 020-28 137,500SF N-W Section 36, Parcel 040-27 1,200S F Subtotal 138,600 SF ■ Lebanon Hills Water Quality Pond/Outlet SW '/4 Section 36, Parcel 010-50 4,880 SF SW'/4 Section 36, Parcel 010-54 10,720 SF Subtotal 15,600 SF ■ Moroni Addition Pond Outlet SW '/4 Section 36, Moroni Addition, Lot 2, Block 1 9,950 SF Subtotal 9,950 SF Permits are required from the MPCA, MCES, Minnesota Health Department, Dakota County. MniDOT, and MPDFS. Dodd Road Street and Utilit}, Reconstruction 11?9 J 1 COST ESTIMATE A detailed cost estimate is presented in Appendix A located at the back of this report. which is also summarized below. The total estimated project cost is 52,215,570, which includes 101'0 contingencies and 30% indirect costs. Indirect costs include administrative, engineering. construction interest, and legal expenses. Sanitary Sewer 5241,900 Water Main 577,830 Water and Sewer Services 536,900 Dodd Road Storm Sewer $282,740 Hall St. / TH 3 Storm Sewer S123,790 Trunk Storm Sewer S73,570 Dodd Road Street Improvements S1,032,400 Hall St. ; TH 3 Street Improvements S227,300 Hall St.;'T.H. 3 Easement S20,000 Bituminous Trail $40,110 TH 3 Signal Lfodifications S29,030 Todd Avenue Removal a T.H. 3 530.000 Total Project Cost 52,215,570.00 Dodd Road Street and Gitlin Reconsmiction n~ 1 i AREAS TO BE INCLUDED - Section 36 NW Dodd View Addn 010-26 Lot 1 Block 1 011-28 Lot 1 Block 2 012-28 Lot 2 Block 2 020-26 Lot 3 Block 2 020-28 Lot 4 Block 2 027-25 Lot 1 Block 3 028-25 Lot 2 Block 3 030-25 Lot 3 Block 3 030-26 Lot 1 Block 4 030-27 Outlot C 030-28 Skyview Addn 040-25 Lot 1 Block 1 040-27 Lot 2 Block 1 040-28 Lot 3 Block 1 050-25 Moroni Addn 050-27 Lot 1 Block 1 050-28 Lot 2 Block 1 060-27 Water View Addn Section 36 SW Lot 1 Block 1 010-50 Lot 2 Block 1 010-51 Lot 1 Block 2 010-54 Lakeview Trail Addn 020-51 Lot 27 Block 1 030-51 Lot 10 Block 2 031-04 040-03 Dodd Road Street and Utdin Reconstruction ^ D/ 2 t ASSESSMENTS Assessments are proposed to be levied against the benefited property and are presented in Appendix B located at the back of this report in accordance with Eagan's Special Assessment Policy. A. Sanitary SeNver Sanitary SeNver proposed herein is lateral. It is proposed to assess the costs associated with the construction of the sanitary sever to the benefiting property. Corner lot credits of 150' were given to properties with the long side of their lot abutting Dodd Road. Figure No. 7, located at the back of this report, shoes the assessable front footage to each property. In accordance with Eagan's Special Assessment Policy, the calculated sanitary sever front foot rate is S38.51/front foot. (S241,900 _ 6,074 FF = S39.83) Trunk charges for sanitary seNver oversizina are proposed to be assessed to those parcels that have not been assessed these charges. Figure No. 8, located at the back of this report, shows the trunk sanitary sewer area where these charges are proposed to be assessed. The 2001 Fee Schedule rate for trunk: charges for sanitary sever oversize is S1,915'acre or S925,platted residential plot. B. Water'. Main Water main proposed herein is lateral. It is proposed to assess costs associated with the construction of the water main to the benefiting property. Corner lot credits of 150' were given to properties with the long side of their lot abutting Dodd Road. Figure No. 9, located at the back of this report, shows the assessable front footage to each property. In accordance with Eagan's Special Assessment Policy, the calculated water front foot rate is S35.09/front foot (S 77,830 _ 2,218 FF = S35.09.'FF). Trunk charges for water main oversizing are proposed to be assessed to those parcels that have not been assessed these charges. Figure No. 10, located at the back of this report, shows the trunk water area where these charges are proposed to be assessed. The 2001 Fee Schedule rate for trunk area water main is S2,010 acre or 5965/platted residential lot. Dodd Road Street and L'rihri Reconstruction ~O 1 23 C. Services Sanitary sewer and water main services proposed to be assessed to the benefiting properiv on a per lot basis. The calculated rate for sanitary sewer service is S1,061.48/lot (528,660 _ 27 lots = 51,061.48). The calculated rate for water main service is 5915.56 (58,240 - 9 lots = S915.56 D. Street / Storm Sewer Street and lateral storm sewer is proposed to be assessed to the benefiting property in accordance with Eagan's Special Assessment Policy. Corner lot credits of 75' were given to properties with the long side of their lot abutting Dodd Road or the Hall Street Extension. Figure No. 11. located at the back of this report, shows the assessable front footage to each property. The calculated front foot rate including storm sewer, street.. and the Hall Street easement is S125.80TF (S1,686,230 _ 13,400 FF). The City of Eagan's Major Street Fund is proposed to finance the cost for the proposed modifications to the signal located at TH 3/Red Pine Lane. The construction and easement costs associated with the Dodd Road realignment at Cliff Road will be financed by the Dakota County Highway Department. All easement costs associated with storm sewer and trunk storm sewer improvements are not proposed to be assessed, but will be financed bv the Storm Sewer Trunk Fund. E. Bituminous Trails Bituminous trail costs are proposed to be financed by the Cite of Eagan's Parks Fund. F. Todd Avenue Removal T.H. 3 Todd Avenue removal at T.H. 3 is not proposed to be assessed, but will be financed by the Major Street Fund. Dodd Road Street and L'tilin Reconstmction /1 2 REVENUE SOURCES Revenue to cover the cost of this project is as follows: Project Cost Assessment Balance Revenue (Cit`,) A. Sanitary Sewer Lateral $241,900 $241,900 Trunk Charges so $74,900 Total Sanitary Sewer $241,900 $316,800 $74,900 B. Water Main Lateral $77,830 $77,830 Trunk Charges so $36,580 Total Water Main S77,830 5114,410 S36.580 C. Water and Sewer Services Services 536,900 S36,900 Total Services S36.900 S36,900 SO D. Storm Sewer and Street Lateral Storm and Street 51,686,230 51,353,170 Trunk Storm Sewer S73,570 Total Storm Sewer S1,759,800 51,353,170 -S406,630 E. Bituminous Trails Bituminous Trails S40,110 SO 540,110 SO -S40,110 F. Signal Modifications Signal Modifications S29,030 SO Total Signal Modifications $29,030 $0 -529,030 G. Todd Avenue Removal @ T.H. 3 Removal $30,000 $0 Total Signal Modifications $30,000 $0 -530,000 Total Balance $2,215,570 $1,821,280 -$394,290 The project deficit (-5394,290) will be financed by the respective utility and street funds. Easement costs associated with the Dodd Road realignment at Cliff Road and storm sewer are not included in the above table. Dodd Road Street and Urihn Reconstruction ~O 25 PROJECT SCHEDULE Present Feasibility Report March 6, 2001 Public Hearing April 3, 2001 Approve Plans and Specifications June 2001 Open Bids:'Award Contract July 2001 Substantial Completion Fall 2001 (utilities, grading, bituminous base course, concrete curb) Final Completion (Bituminous wear course) Summer 2002 Assessment Hearing Fall 2002 First Payment Due with Real Estate Taxes IM ay 200 Dodd Road Street and Utilio Reconstruction n 16 i r,. city of eagan Appendix A Preliminary Cost Estimate APPENDIX A PRELIMINARY COST ESTIMATE DODD ROAD - CLIFF ROAD TO ROSEMOUNT CITY PROJECT NO. 751 BRA FILE NO. 49-98-806 Part 1 - Sanitary Sewer Quantity Unit Item Unit Price Total Price 13 EA 4' diameter sanitary MH, 8' deep, incl R-1642-B cstg $1,500.00 $ 19,500.00 82 LF 4' diameter sanitary manhole overdepth $100.00 8,200.00 2120 LF 8" PVC sanitary sewer, SDR 35 $35.00 74,200.00 10 LF 8" DIP outside drop inlet pipe $150.00 1,500.00 735 LF 8" PVC sanitary sewer, SDR 26 $50.00 36,750.00 375 LF 8" DIP sanitary sewer $60.00 22,500.00 3250 LF Improved pipe foundation $2.00 6,500.00 Subtotal $ 169,150.00 +10% Contigencies 16,900.00 $ 186,050.00 +30% Indirect Costs 55,850.00 Total Sanitary Sewer . $ 241,900.00 Part 2 - Water Main Quantity Unit Item Unit Price Total Price 1330 LF 8" DIP water main, Class 52 $20.00 $ 26,600.00 2 EA 8" x 8" wet tap $1,500.00 3,000.00 4 EA 8" gate valve and box, in place $600.00 2,400.00 160 LF 6" DIP water main, Cl. 52, incl. poly wrap $15.00 2,400.00 1490 LF Improved pipe foundation $2.00 2,980.00 2220 LB Ductile iron fittings $2.50 5,550.00 5 EA Salvage Hydrant $500.00 2,500.00 5 EA Install salvaged hydrant $500.00 2,500.00 4 EA 6" hydrant $1,500.00 6,000.00 1 EA 6" gate valve and box, in place $500.00 500.00 Subtotal $ 54,430.00 +10% Contigencies 5,440.00 $ 59,870.00 +30% Indirect Costs 17,960.00 Total Water Main $ 77,830.00 1 ~D 1 Part 3 - Services Quantity Unit Item Unit Price Total Price 810 LF 4" PVC, Sch. 40 service pipe $15.00 $ 12,150.00 210 LF 4" PVC, Riser pipe w/ cleanout $30.00 $ 6,300.00 9 EA 1" corporation stop $40.00 360.00 9 EA 1" curb stop and box $100.00 900.00 300 LF 1" Type "K" copper water service $15.00 4,500.00 27 EA Sewer service wye connection $60.00 1,620.00 Subtotal $ 25,830.00 +10% Contigencies 2,570.00 $ 28,400.00 +30% Indirect Costs 8,500.00 Total Services $ 36,900.00 Part 4 - Dodd Road Storm Sewer Quantity Unit Item Unit Price Total Price 1 EA 6' dia storm sewer MH, incl R-1642-B cstg $2,250.00 $ 2,250.00 11 EA 5' dia storm sewer MH, incl R-1642-B cstg $1,750.00 19,250.00 16 EA 4' dia storm sewer MH, incl R-1642-B cstg $1,500.00 24,000.00 252 LF 15" RCP storm sewer $20.00 5,040.00 1465 LF 18" RCP storm sewer $24.00 35,160.00 265 LF 21" RCP storm sewer $28.00 7,420.00 180 LF 27" RCP storm sewer $34.00 6,120.00 765 LF 30" RCP storm sewer $36.00 27,540.00 370 LF 36" RCP storm sewer $40.00 14,800.00 19 EA 2'x 3' CB, incl. R-3067-V cstg. $1,000.00 19,000.00 1 EA Skimmer structure $2,500.00 2,500.00 2 EA 15" RCP flared end section, incl trash guard $1,200.00 2,400.00 3 EA 18" RCP flared end section, incl trash guard $1,400.00 4,200.00 1 EA 27" RCP flared end section, incl trash guard $1,750.00 1,750.00 3 EA 30" RCP flared end section, incl trash guard $2,000.00 6,000.00 1 EA 36" RCP flared end section, incl trash guard $2,250.00 2,250.00 160 CY Class III random riprap $70.00 11,200.00 3420 LF Improved pipe foundation $2.00 6,840.00 Subtotal $ 197,720.00 +10% Contigencies 19,770.00 $ 217,490.00 +30% Indirect Costs 65,250.00 Total Dodd Road Storm Sewer $ 282,740.00 2 2 O o,-o Part 5 - Hall St. 1 T.H. 3 Storm Sewer Improvements Quantity Unit Item Unit Price Total Price 1 EA 18" RCP flared end section, incl trash guard $1,400.00 $ 1,400.00 9 EA 4' dia storm sewer MH, incl R-1642-B cstg $1,500.00 13,500.00 5 EA 2'x 3' CB, incl. R-3067-V cstg. $1,000.00 5,000.00 1 EA 48" RCP flared end section, incl trash guard $3,225.00 3,225.00 30 LF 15" RCP storm sewer $20.00 600.00 300 LF 18" RCP storm sewer $24.00 7,200.00 670 LF 24" RCP storm sewer $32.00 21,440.00 550 LF 36" RCP storm sewer $40.00 22,000.00 70 LF 48" RCP storm sewer $48.00 3,360.00 80 CY Class III random riprap $70.00 5,600.00 1620 LF Improved pipe foundation $2.00 3,240.00 Subtotal $ 86,565.00 +10% Contigencies 8,660.00 $ 95,225.00 +30% Indirect Costs 28,565.00 Total Hall St. / T.H. 3 Storm Sewer Improvements $ 123,790.00 Part 6 - Trunk Storm Sewer Improvements Quantity Unit Item Unit Price Total Price 2 EA 4' dia storm sewer MH, incl R-1642-B cstg $1,500.00 $ 3,000.00 1 LS Clear and Grub $6,500.00 6,500.00 660 LF 18" RCP storm sewer $24.00 15,840.00 30 CY Class III random riprap $70.00 2,100.00 2700 CY Pond Excavation (P) $6.00 16,200.00 2 EA Skimmer structure $2,500.00 5,000.00 2 EA 18" RCP flared end section, incl trash guard $1,400.00 2,800.00 Subtotal $ 51,440.00 +10% Contigencies 5,150.00 $ 56,590.00 +30% Indirect Costs 16,980.00 Total Trunk Storm Sewer Improvements $ 73,570.00 3 X09 Part 7 - Dodd Road Street Improvements Quantity Unit Item Unit Price Total Price 1 LS Mobilization $15,000.00 $ 15,000.00 1 LS Traffic control $10,000.00 10,000.00 16250 SY Remove bituminous pavement $2.50 40,625.00 680 LF Remove CMP culvert $5.00 3,400.00 685 SY Remove bituminous driveway $3.00 2,055.00 15 SY Remove concrete driveway pavement $8.00 120.00 900 LF Sawing Bituminous Pavement $5.00 4,500.00 30 LF Sawing Concrete Pavement $6.00 180.00 360 LF Remove wood fence $4.00 1,440.00 1 LS Clear and Grub $10,000.00 10,000.00 6 EA Remove existing tree $300.00 1,800.00 4 EA Transplant Tree $300.00 1,200.00 10600 LF B618 concrete curb and gutter $9.00 95,400.00 420 SY Bit. Drvwy w/ 6" Class 5 + 2" 41A Wear $12.00 5,040.00 360 SF 6" concrete driveway pavement $3.50 1,260.00 530 LF 12" CMP culvert $12.00 6,360.00 27 EA Remove and Replace Existing Mailbox $100.00 2,700.00 11 LF Valve box extension $100.00 1,100.00 3 EA Adjust Catch Basin Casting $250.00 750.00 1030 LF Silt fence, heavy duty $3.00 3,090.00 14000 CY Common excavation $4.00 56,000.00 5000 CY Subgrade correction $4.00 20,000.00 21000 SY Subgrade preparation $1.50 31,500.00 13000 CY Select granular borrow $6.00 78,000.00 13250 TN Aggregate base, Class 5, 100% crushed $8.50 112,625.00 4000 TN Type 31 bituminous base course $32.00 128,000.00 1250 TN Bituminous wear course, Type 41A $34.00 42,500.00 940 GAL Bituminous material for tack coat $2.00 1,880.00 650 LF 4" solid line, white epoxy $2.00 1,300.00 9 EA Pavement message, right - thru arrow - paint $45.00 405.00 240 LF 12" cross walk line, white epoxy, Zebra Crosswalk $5.00 1,200.00 10550 SY Sodding, lawn type with 4" topsoil $3.00 31,650.00 3 AC Seeding, incl seed, fertilizer, mulch and disk anchor $1,500.00 4,500.00 Subtotal $ 715,580.00 +10% Contigencies 73,700.00 $ 789,280.00 +30% Indirect Costs 243,120.00 Total Dodd Road Street Improvements $ 1,032,400.00 4 Part 8 - Hall Street/ T.H. 3 Street Improvements Quantity Unit Item Unit Price Total Price 60 LF Sawing Bituminous Pavement $5.00 $ 300.00 6 EA Remove existing tree $300.00 1,800.00 2750 LF Mountable concrete curb and gutter $10.00 27,500.00 1000 SF 8" concrete driveway pavement $5.00 5,000.00 2 EA Remove and Replace Exisitng Mailbox $100.00 200.00 3 LF Valve box extension $100.00 300.00 5 EA Adjust MH frame and ring casting $250.00 1,250.00 250 LF Silt fence, heavy duty $3.00 750.00 4500 CY Common excavation $4.00 18,000.00 5150 SY Subgrade preparation $1.50 7,725.00 2000 TN Select granular borrow $6.00 12,000.00 3250 TN Aggregate base, Class 5, 100% crushed $8.50 27,625.00 1000 TN Type 31 bituminous base course $32.00 32,000.00 280 TN Bituminous wear course, Type 41A $34.00 9,520.00 215 GAL Bituminous material for tack coat $2.00 430.00 200 LF 4" solid line, white epoxy $2.00 400.00 3 EA Pavement message, right - thru arrow - paint $45.00 135.00 350 LF 12" cross walk line, white epoxy, Zebra Crosswalk $5.00 1,750.00 3000 SY Sodding, lawn type with 4" topsoil $3.00 9,000.00 1 AC Seeding, incl seed, fertilizer, mulch and disk anchor $1,500.00 1,500.00 Subtotal $ 157,185.00 +10% Contigencies 16,315.00 $ 173,500.00 +30% Indirect Costs 53,800.00 Total Hall StreeU T.H. 3 Street Improvements $ 227,300.00 Part 9 - Bituminous Trail Quantity Unit Item Unit Price Total Price 2750 SY Bit. Trail w/ 6" Class 5 / 2" 41A Wear $9.00 $ 24,750.00 6 EA Remove existing tree $300.00 1,800.00 1 LS Remove existing landscaping $1,500.00 1,500.00 Subtotal $ 28,050.00 +10% Contigencies 2,805.00 $ 30,855.00 +30% Indirect Costs 9,255.00 Total Bituminous Trail $ 40,110.00 5 air Part 10 - Trunk Highway 3 Signal Modifications Quantity Unit Item Unit Price Total Price 1 LS Traffic Signal Modifications $20,300.00 20,300.00 Subtotal $ 20,300.00 +10% Contigencies 2,030.00 $ 22,330.00 +30% Indirect Costs 6,700.00 Total Trunk Highway 3 Signal Modifications $ 29,030.00 Part 11 - Todd Avenue Removal @ T.H. 3 Quantity Unit Item Unit Price Total Price 1 LS Removal $21,000.00 21,000.00 Subtotal $ 21,000.00 +10% Contigencies 2,100.00 $ 23,100.00 +30% Indirect Costs 6,900.00 Total Todd Avenue Removal @ T.H. 3 $ 30,000.00 SUMMARY Total Sanitary Sewer $ 241,900.00 Total Water Main $ 77,830.00 Total Services $ 36,900.00 Total Dodd Road Storm Sewer $ 282,740.00 Total Hall St. / T.H. 3 Storm Sewer Improvements $ 123,790.00 Total Trunk Storm Sewer Improvements $ 73,570.00 Total Dodd Road Street Improvements $ 1,032,400.00 Total Hall Street/ T.H. 3 Street Improvements $ 227,300.00 Total Bituminous Trail $ 40,110.00 Total Trunk Highway 3 Signal Modifications $ 29,030.00 Total Todd Avenue Removal @ T.H. 3 $ 30,000.00 Total Hall Street / TH 3 Easement $ 20,000.00 Total Project Cost $ 2,215,570.00 6 a~~ r city of cagan Appendix B Preliminary Assessment Roll af~ APPENDIX B PRELIMINARY ASSESSMENT ROLL SANITARY SEWER ASSESSMENT DODD ROAD - CLIFF ROAD TO 120TH STREET CITY PROJECT NO. 751 BRA FILE NO. 49-98-806 Parcel Assessable Description Front Footage Rate/F.F. Total (F.F.) SANITARY SEWER ASSESSMENTS Section 36 NW 1/4 010-26 402 $39.83 $ 16,009.85 011-28 143 $39.83 $ 5,695.04 012-28 180 $39.83 $ 7,168.59 020-26 308 $39.83 $ 12,266.25 020-28 340 $39.83 $ 13,540.67 027-25 209 $39.83 $ 8,323.53 028-25 235 $39.83 $ 9,358.99 030-25 310 $39.83 $ 12,345.90 030-26 198 $39.83 $ 7,885.45 030-27 47 $39.83 $ 1,871.80 030-28 170 $39.83 $ 6,770.33 040-25 360 $39.83 $ 14,337.17 040-27 250 $39.83 $ 9,956.37 040-28 170 $39.83 $ 6,770.33 050-25 518 $39.83 $ 20,629.60 050-27 100 $39.83 $ 3,982.55 050-28 280 $39.83 $ 11,151.14 060-27 129 $39.83 $ 5,137.49 Section 36 SW 1/4 010-51 300 $39.83 $ 11,947.65 020-51 315 $39.83 $ 12,545.03 030-51 50 $39.83 $ 1,991.27 Dodd View Addn Lot 1 Block 1 150 $39.83 $ 5,973.82 Lot 1 Block 2 140 $39.83 $ 5,575.57 Lot 2 Block 2 140 $39.83 $ 5,575.57 Lot 3 Block 2 140 $39.83 $ 5,575.57 Lot 4 Block 2 30 * $39.83 $ 1,194.76 Lot 3 Block 3 60 * $39.83 $ 2,389.53 Moroni Addn Lot 1 Block 1 200 $39.83 $ 7,965.10 Lot 2 Block 1 200 $39.83 $ 7,965.10 Totals 6,074 $39.83 $ 241,900.00 * Corner Lot Credit of 150' l APPENDIX B PRELIMINARY ASSESSMENT ROLL DODD ROAD - CLIFF ROAD TO 120TH STREET CITY PROJECT NO. 751 BRA FILE NO. 49-98-806 Pond Assessable Parcel Area Credit Street Area Rate/Acre Description (Acres) (acres) Credit (acres) Rate/Lot Total TRUNK SANITARY SEWER Section 36 NW 1/4 011-28 4.84 20% 3.87 $1,915 /ac $ 7,411.05 012-28 1.37 1.37 $1,915 /ac $ 2,623.55 020-28 5.64 0.8 20% 3.87 $1,915 /ac $ 7,411.05 030-27 2.15 0.25 1.90 $1,915 /ac $ 3,638.50 030-28 0.85 0.85 $1,915 /ac $ 1,627.75 040-27 1.3 0.2 1.10 $1,915 /ac $ 2,106.50 040-28 5 20% 4.00 $1,915 /ac $ 7,660.00 050-27 0.33 0.33 $1,915 /ac $ 631.95 050-28 4.67 20% 3.68 $1,915 /ac $ 7,047.20 060-27 0.91 0.3 0.61 $1,915 /ac $ 1,168.15 Section 36 SW 1/4 010-51 4.9 20% 3.92 $1,915 /ac $ 7,506.80 020-51 4.61 20% 3.68 $1,915 /ac $ 7,047.20 030-51 4.66 0.75 20% 3.13 $1,915 /ac $ 5,993.95 Dodd View Addn Lot 1 Block 1 1 Lot 1 Lot $925 /lot $ 925.00 Lot 1 Block 2 1 Lot 1 Lot $925 /lot $ 925.00 Lot 2 Block 2 1 Lot 1 Lot $925 /lot $ 925.00 Lot 3 Block 2 1 Lot 1 Lot $925 /lot $ 925.00 Moroni Addn Lot 1 Block 1 3.07 20% 2.46 $1,915 /ac $ 4,710.90 Lot 2 Block 1 3.13 0.12 20% 2.41 $1,915 /ac $ 4,615.15 Totals 47.43 * $ 74,899.70 * 2001 RATE FOR TRUNK AREA SANITARY SEWER i APPENDIX B PRELIMINARY ASSESSMENT ROLL DODD ROAD - CLIFF ROAD TO 120TH STREET CITY PROJECT NO. 751 BRA FILE NO. 49-98-806 Parcel Assessable Description Front Footage Rate/F.F. Total (F.F.) WATER MAIN Section 36 SW 114 010-51 300 $35.09 $ 10,527.05 020-51 315 $35.09 $ 11,053.40 030-51 343 $35.09 $ 12,035.93 040-03 100 $35.09 $ 3,509.02 Dodd View Addn Lot 1 Block 1 150 $35.09 $ 5,263.53 Lot 1 Block 2 140 $35.09 $ 4,912.62 Lot 2 Block 2 140 $35.09 $ 4,912.62 Lot 3 Block 2 140 $35.09 $ 4,912.62 Lot 4 Block 2 30 * $35.09 $ 1,05231 Lot 3 Block 3 160 * $35.09 $ 5,614.43 Moroni Addn Lot 1 Block 1 200 $35.09 $ 7,018.03 Lot 2 Block 1 200 $35.09 $ 7,018.03 Totals 2,218 $35.09 $ 77,830.00 * Corner Lot Credit of 150' PRELIMINARY ASSESSMENT ROLL DODD ROAD - CLIFF ROAD TO 120TH STREET CITY PROJECT NO. 751 BRA FILE NO. 49-98-806 Pond Assessable Parcel Area Credit Street Area Rate/Acre Total Description (Acres) (acres) Credit (acres) Rate/Lot TRUNK AREA WATER Section 36 SW 1/4 010-51 4.90 20% 3.92 $2,010.00 /ac $ 7,879.20 020-51 4.61 20% 3.68 $2,010.00 /ac $ 7,396.80 030-51 4.66 0.75 20% 3.13 $2,010.00 /ac $ 6,291.30 040-03 0.68 0.68 $2,010.00 /ac $ 1,366.80 Dodd View Addn Lot 1 Block 1 1 Lot I Lot $965.00 /lot $ 965.00 Lot 1 Block 2 1 Lot I Lot $965.00 /lot $ 965.00 Lot 2 Block 2 1 Lot I Lot $965.00 /lot $ 965.00 Lot 3 Block 2 1 Lot I Lot $965.00 /lot $ 965.00 Moroni Addn Lot 1 Block 1 3.07 20% 2.46 $2,010.00 /ac $ 4,944.60 Lot 2 Block 1 3.13 0.12 20% 2.41 $2,010.00 /ac $ 4,844.10 Totals 21.05 $ 36,582.80 * 2001 RATE FOR TRUNK AREA WATER MAIN i APPENDIX B PRELIMINARY ASSESSMENT ROLL DODD ROAD - CLIFF ROAD TO 120TH STREET CITY PROJECT NO. 751 BRA FILE NO. 49-98-806 Parcel Water Sanitary Sewer Description Service Rate Service Rate Total (Each) (Each) SEWER AND WATER SERVICES Section 36 NW 1/4 010-26 $1,061.48 $1,061.48 011-28 $1,061.48 $1,061.48 012-28 $1,061.48 $1,061.48 020-26 $1,061.48 $1,061.48 020-28 $1,061.48 $1,061.48 027-25 $1,061.48 $1,061.48 028-25 $1,061.48 $1,061.48 030-25 $1,061.48 $1,061.48 030-26 $1,061.48 $1,061.48 030-27 $1,061.48 $1,061.48 030-28 $1,061.48 $1,061.48 040-25 $1,061.48 $1,061.48 040-27 $1,061.48 $1,061.48 040-28 $1,061.48 $1,061.48 050-25 $1,061.48 $1,061.48 050-27 $1,061.48 $1,061.48 050-28 $1,061.48 $1,061.48 060-27 $1,061.48 $1,061.48 Section 36 SW 1/4 010-51 $1,061.48 $1,061.48 020-51 $915.56 $1,061.48 $1,977.04 030-51 $915.56 $1,061.48 $1,977.04 040-03 $915.56 $915.56 Dodd View Addn Lot 1 Block 1 $915.56 $1,061.48 $1,977.04 Lot 1 Block 2 $915.56 $1,061.48 $1,977.04 Lot 2 Block 2 $915.56 $1,061.48 $1,977.04 Lot 3 Block 2 $915.56 $1,061.48 $1,977.04 Moroni Addn Lot 1 Block 1 $915.56 $1,061.48 $1,977.04 Lot 2 Block 1 $915.56 $1,061.48 $1,977.04 Totals $8,240.00 $28,660.00 $36,900.00 aye APPENDIX B PRELIMINARY ASSESSMENT ROLL DODD ROAD - CLIFF ROAD TO 120TH STREET CITY PROJECT NO. 751 BRA FILE NO. 49-98-806 Parcel Assessable Description Front Footage Rate/F.F. Total (F.F.) STREET AND STORM SEWER Section 36 NW 114 010-26 402 $125.80' $ 50,571.60 011-28 143 $125.80 $ 17,989.40 012-28 180 $125.80 $ 22,644.00 020-26 308 $125.80 $ 38,746.40 020-28 340 $125.80 $ 42,772.00 027-25 209 $125.80 $ 26,292.20 028-25 235 $125.80 $ 29,563.00 030-25 310 $125.80 $ 38,998.00 030-26 198 $125.80 $ 24,908.40 030-27 47 $125.80 $ 5,912.60 030-28 170 $125.80 $ 21,386.00 040-25 360 $125.80 $ 45,288.00 040-27 250 $125.80 $ 31,450.00 040-28 170 $125.80 $ 21,386.00 050-25 518 $125.80 $ 65,164.40 050-27 100 $125.80 $ 12,580.00 050-28 280 $125.80 $ 35,224.00 060-27 129 $125.80 $ 16,228.20 Section 36 SW 1/4 010-50 60 $125.80 $ 7,548.00 010-51 300 $125.80 $ 37,740.00 010-54 977 $125.80 $ 122,906.60 020-51 315 $125.80 $ 39,627.00 030-51 343 $125.80 $ 43,149.40 031-04 188 $125.80 $ 23,650.40 040-03 100 $125.80 $ 12,580.00 Dodd View Addn Lot 1 Block 1 150 $125.80 $ 18,870.00 Lot 1 Block 2 140 $125.80 $ 17,612.00 Lot 2 Block 2 140 $125.80 $ 17,612.00 Lot 3 Block 2 140 $125.80 $ 17,612.00 Lot 4 Block 2 231.5 * $125.80 $ 29,122.70 Lot 1 Block 3 313 $125.80 $ 39,375.40 Lot 2 Block 3 150 $125.80 $ 18,870.00 Lot 3 Block 3 335 * $125.80 $ 42,143.00 Lot 1 Block 4 366 $125.80 $ 46,042.80 Outlot C 337 $125.80 $ 42,394.60 Moroni Addn Lot 1 Block 1 200 $125.80 $ 25,160.00 Lot 2 Block 1 200 $125.80 $ 25,160.00 *Corner Lot Credit of 75' i Lakeview Trail Addn Lot 27 Block 1 72 * $125.80 $ 9,057.60 Lot 10 Block 2 49 * $125.80 $ 6,164.20 Skwiew Addn Lot 1 Block 1 385 $125.80 $ 48,433.00 Lot 2 Block 1 375 $125.80 $ 47,175.00 Lot 3 Block 1 330 $125.80 $ 41,514.00 Water View Addn Lot 1 Block 1 95 $125.80 $ 11,951.00 Lot 2 Block 1 48 * $125.80 $ 6,038.40 Lot 1 Block 2 68 * $125.80 $ 8,554.40 Totals 10,757 $125.80 $ 1,353,167.70 ' ' Assessment Rate = Assessable Cost/Front Footage * Assessable Cost Part 4 Dodd Road Storm Sewer 282,740 Part 5 Hall St./H.T. 3 Storm Sewer 123,790 Part 7 Doddd Road Street 1,032,400 Part 8 Hall St./T.H. 3 Street 227,300 Hall Street Easement 20,000 1,686,230 * Front Footage = Dodd Road + Hall Street 13,400 FF = 2(5370) + 2(1330) Assessment Rate = $1,686,230 = 13,400 FF = $125.80/FF *Corner Lot Credit of 75' ~n A M O N M O f` w M 00 CD CD LO 00 M N N O N O f` M O r- 4.0 O O (D r N N •7 Co M Co LO (D M 00 O Co M O r (D q Co V Co O N CD ~ '-c:r LO r` M LO LO -q 0 (D f` Lf) Lf) M U) 00 N (D CD CO O r (*D r V, O N CD M q 00 IT M (D 0 O O N~ LO ~ (O M CC V (D Co CD M M LO LDD M M In M r M (D ~ (`'M M- LO N ~ r- N~ r'- N 0 r r O 0O O(D OO O Ocr O 0 L O(D~tO OO O OO ON 00 00 O OW 00 00 00 00 O OO OO ON O 0 t31 L 3 r 0) It CD N N Cl) Co Co N (0 Co C (0 -q O~ 00 00 O (O t` O O O O ti M V' 14, N O O O O r M 00 LO M (D CO N N IT t7 O N E U) 00 d r" d LO O (D t` N U) CT O CrM N V~ M r L N N Ln ~ O (D r CD U) r N O N N CO N (O O CO q LO r Ln r- LO N to CD t` t` N O Cl) Co N LO r N CO It' N N CO N 04 'q M N (D r- M ('M N M'q N r L CO 00 O CO O 00 O 00 00 OO CO 00 00 00 CO CO 00 00 00 [t qT (D L - -t v- ~ ~ ~ ~ ~ v- ~ V "l qz~ O O LO r r r r r r r r r r r r r r- r e- r r r f- r` U) (D CD (D (D CO CD (D CD CD O CD CO CD (D (D (D CO 0 CD r` r r Z 0 0 0 0 C c C c c C C C C C 0 0 0 0 O Q~ O O y r r r r r r r r r r r r r r r r r r r r N W R C o O O O N C>0 CO O W Cn (D r (o Q ~ m O (D 00 M N M J N 9 h (D r r Z eN- Gp L. 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Y3~ W CD cc m0)mrn rnco 0 Ni M L 0 .0 LO CND CND 110 R co O O O co N N N_ N V 00 co N O O O O CD O O N OO Ln V V V r Ln h d 0000 67 r O L Ln Ln Ln LO O CCi Q1 Q r.+ d 0) M 0) m CD O co 1*7 L W LO LO LO ~ In f O C rntnlnv~ Cl cc (0 ~O OO Os y Ln In Ln 0 r N N > > m co Cad m m m m m C= C ~ ~ m U U 0 /0y /0y /0y w NO co _OJ N 0 O O O N0 3 3 H 10 'D O fl z N ~~io""O'D - m m p D~ O O 0 O O O O O O 7 7 LL LL O O O O L 0 0 0 0 0 0 2 m U U 0 0 0 0 V CO N N O O 00 z z 2 m 0 0 0 V>> O N M co In Q Q w co m w Q O O co 00 CO m C) N 0) a) to N Q ~~V00~V°°ZZV VZ r~~ ca CD vV V VcDCD c c Q c c ~p r N c 0 a r N N N N CO M M V r r L Y Y r r r a r r N 3 Y Y Y Y Y Y Y Y Y Y Y~ U U Q Y Y Y Y Y Y p, d U U U U U U U U U a v U; O O U U U 2 U U U _O O _O _O O O O O O _ O O y m m ; O O O> O O _O J_j ~.~>mmmmmmmmco Cmm';ti0 dmmm ~COMCO Q ` r r N M r N M r O O r N 0 N r r N M w r N r d 0 0 0 0 0 0 0 0 0 0 0 0 0 0 A O O Y 0 0 0 10 0 0 0 0 a G G J J J J J J J J J 0 J _I J J J V) J ..J J3: .J _I J F- •~in i 7w r city of eagan Figures a aFF RoAO (co. R6 oi) ~ - PROPOSED ~ ~rl \ r / I U o i ~ I , '1~ _ -SANrTAM R r 1 eV'b p / I i i I le f j l IT i 1-L ' " b / ❑ YOf cl. El J UCCLE LA, ❑ L- 0 9 TODD AVE. P PROPOSED THOMAS a V Y^ \ WOOD P r I . I - OS ea>s , ' • PROPOSE , .e V LOPM NT z. ANfTA Y W RVIEW iI 1 CAROL I / / ~ e aal t? 1 175E . HAWOO LANE AN11ARYT SEWER 11 I I I j I II I' m n I L` ~ \ eo-., I, i - 1 T, r I. i -l~'I 1 --s i / eras 'I JL_~- ~1 j 1 1(11"1,1 I - _ - I ~1I ~ ~.J 11 „ 1 I I ~ it 11 it \\11 4 / II 14, , II d ui dS {n l+ A17 ill LEGEN ~ii Existing Sonitory Sewer . Fc? srwIEr wEer / EA APl' Proposed SonROry Sewer FIGURE 2 ITADODD ROAD 1J R~troo ~t~ ~a eoar., RY SEWER LAYOUT so° lat.a - v •o, .eeeen•~rn~ n•~ .DG.~ner.~ ~ ~ n~/a!n,ry-• Q•t1 7~ Dy I CLAM' ROAD (Co. PAL 32) _ „U oC ~I r' ll ~a \ r Cl i~ ~ ,ss Lti• ~a o j~ i I, l~rr~ 1 I° i x, WA j i o L.A. TODD AVE. II n ~ t` PROPOSED \ 'r1 ~ 6,~ ~ I • ~ ' ^ MAS W O A 1 ;1j! a a a ~ L2 7 PROPOSED DEVELOPMENT ' COVE 1 •:i - - l(~ , I smw NAWOO LANE ~ p~~~wpm~a c II - - ` ~ I I I 1 I II I N m< m I l 1I 111 1 II W ' i \ ~ 0 11 I / II VIII ( 1 -----tir \ i O,faO 11111 ~ I ~I I I 11 ~ • ; ~ / II ! III I 1 II ,I III / j 'I II 1 I r. 116 11 II I EGEN 'I iIo E.istlnq Water Mo1n cj ~n usssssssss.~ 111 m..n Proposed Water Main Iv uom srnmffT wEer _ i q y ~EA A~ 9 UNT a .,..a F_~ I d s... ..1 0000, FIGURE 3 ODD ROAD j!~ qcv -39 eacan ATER MAIN LAYOUT ~~A"°d'"'! I , 0, 22 'S u CS7 CLIF RDAD (Co. P4 02) - - 0 4 i r>~a n 01 WroRM eEwet - o ICOLE `LA ,I ~ \ O fr II 1 0 1 - TODD AVE 1 TRILL ~ I✓ ~ ~ r „ o V o e,>x WAFER O POND i C-1 iTfl LAKE I , ' mI _ pEVELOPMEIl1•\~. ' i WATERVIEW COVE fit! IJ" I 1 I I'-~~I I c ~•,/o / r ~ I JR4ml.BE.XEB I~I' I u~ 1 , LI L'^ ' i I ' Ali ! ~ ~__"_'w. ' '~I II,II J - t I W TER OU BOND : / IN`H ) I ~t ~ /i II ii 11 ~ ' 7,?, ^I~ rp Jr I1 , h II II 1 `"i~./ fl I II ~ j/ I II ~I t I if LEGEND Existing Stone Sewer - u ~ ■r-o , 1 ne-n SCI; •■■■.■■■Is ■illm.- l~ ! i ~J i 120U BTREFT WEBT Proposed Storm Sewer - - i I f'an FIGURE 4 ODD ROAD sum""r" c1tvox vx0 ORM SEWER LAYOUT MwI- 9\ 9956CR f M 9958 6A e 9 0.3 9/7J0 0,Z8 BE41N M OUS i ; IL ii t burr ROAD (Co. RC. 32) " f REALIGN y \ DODD ROAD L \ 0 A O PROVIDE ' sac INTERSECTION e25 URBAN SECTION WITH TURN LANES ALLAN LA URBAN SECTION ! c 4635 4640 L' 32' F-F p - ■ _ P' O 1665 - ■ E 4450 t 1675 BITUMI S TRAIL S' TooD AVE. ■ G ■ i r, r ■ O VE. r". AD EN (T IE A t I Ir f 632 fr 1755 r j 4775 ■ Bt~UMINOUS ■ I~ 671 PROPOSED .7es - ■ ' c DEVELOPEMENT 670 - J r _ WA TERN - IN S' .60o TR1f IL r I ARO S E END S' BITUMINOUS j i 462 ! i TRAIL 709 ■ 163 TIED 6 i 1 ~ ; • ■ URBAN SECTION 4e50 32' F F 704 j Ex. AIL i 4656 z ~ - - 4675 AL STREET HALL TREET X1IENSION W T.H. 3) 46 0 32' F F (40' F- F - URBAN SECTION 469s 2S' F-F 4665 / 673 m , I! GUN CLUB ROAD FARM ROAD e r ALTERNATE f r f 1 4900 : / 4920 / 4940 CUL-DE-SAC (47'r) EMOVE/ABANDON EXISTING DODD ROAD 26]5 'k ` 496C 7♦ - 0 20c aco MAINTAI EXISTING Scc a in feet ROAD SECTION IGURE 5 ODD ROAD JU 9-,, AnCe~~k 5 ~R~~9aaon T/TRAIL/SIDEWALK LAYOUT 11 A55ov°`°5 r .o .eogr ,~~an~y~.,,4oooo0a.nS d,,,, o,"./?nM 0426.4 PM cs, y~~ O l~ `~vv % Ncl \ . / ,cq gyp. - \ '751 i iP 7 \ e T H 3 - - - - a . C.P. RAIL SYSTEM° iz ~✓~y. E \ 9 2 Pa pop a`~~fi a Dodd Road 5' 14'- 16' 14' -1 6' I 5' Concrete Min. 31 e j Curb S\oP S\oPe 4.5" Bituminous Pavement 10" Class 5 Aggregate Base 12" Select Granular Borrow URBAN SECTION PL Dodd Road g' g' 16' 16' 5' j I Curb rete Min. 3,1 S\oge 3:1 2 Bituminous Pavement 3 1/2" Bituminous Pavement Slope 6" Class 5 Aggregate Base 10" Class 5 Aggregate Base 12" Select Granular Borrow URBAN SECTION W/TRAIL tGURE 6 DODD ROAD 11Mosow stoAO C" og _ TYPICAL STREET SECTIONS ~1 Cwg wg i CUFF ROAD -(Co. Rd. 32) 026-25 030-25 L N 27-25 ALLAN LA. 010-26 6 Yao 040-25 020-26 LA. Op o n 050-25 ,02h 030-26 TODD AVE. ,,v,•, ; ; , _ 023-27 :012=26`a4 M AO EN ` ` ` • AIL S 47 PROPOSED THOMAS WOODS 02 28:: ° 030-27 / 040- 27 030-28 b f• 040-26 0 / 60-2 l` hIp 050-28 i \ ATERV7EW COVE PROPOSED DEVELOPMENT AR TR ONE 00 2 00 Poop` 2 g 3 00 ASSESSMENT 44 LIMITS 020-51 0 HALL STREET z 3 ~ 030-51 0 0 3 m FARM ROAD I GUN CLUB ROAD 010-50 1 1 010-54 2 O ~o p0 3 150L.F. CORNER LOT CREDIT I~ Iv 013-55 020-53 i I 0•,•, S7REE WE 0 W 200 4''lr 0 IGURE 7 Scale in feet i DODD ROAD cRV a aopon SANITARY SEWER ASSESSABLE FOOTAGE` 5 v.e •oe0on y.-..OOPW..,n y~~ ~1/`e iiM• 07~4' M CLIFF ROAD (Co. RC. 32) 28-25 030-25 0 7-25 N 010-26 040-25 L LA. 020-26 050-25 TODC AVE. 030-26 023-2 W AD EN AIL PROPOSED THOMAS WO 40-27 030-27 0OAc. 2.15Ac. 030-28 040-28 0.85Ac. 50OAc. 91-27 i 050-28 4.67Ac. p0 / ATE VIEW COVE f 010-51 4.9OAc. 0.51 ' A TR T r pE 0.45 C. 0 ~Op1 3.07Ac. 2 0.45 Q J1~~ a r NAUV00 LANE 3 0.45 e. ASSESSMENT © QQ2 LIMITS P 3. MAC. 4 020-51 HALL STREET O1 4.61Ac. 3 i' 030-51 4.66Ac. 0 0 fARM ROAD GUN CLUB ROAD m 9 - ii I 1 r 010-54 2 O P 3 pQQ 013-55 020-53 7 I ^ - 0 200 41, T 010 6 31 IGURE 8 Scale in feet ODD ROAD Bonest oe Rnur TRUNK SANITARY SEWER - AREA 11 Assoaates i CUFF ROAD (Ca. Rd. 32) 28-25 030-25 0 7-25 010-26 040-25 A N I 020-26 n Lc u 050-25 :024=25; 030-26 Toot AvE. 023-2 12 \'011=26 M AD EN ` • AIL PROPOSED THOMAS WOOUT- 040-270-30-27 030-28 .I 0 _ 040-28 060-2 % 050-28 ATERVIEW COVE 010-51 Q ~Q CAROL -;TRF T ON1 1 8 ~ - ' ,N / ENE OR !A N NAUVOC LANE 2 00 ASSESSMENT © pp ppl0tA 2 LIMITS $ 3 U Oa r ~a 020-51 j MALL STREET u c3 030-51 P1 0 03 FARM ROAD GUN CLV8 ROAD i 010-50 li I r 010-54 2 ~o ! PO 3 Pop 15OLF. CORNER LOT CREDIT ~I 020-53 013-55 Roth S ST 0 200 4 010-56 IGURE 9 Scale in feet ODD ROAD IJ ~os«~ ° j WATER MAIN ASSESSABLE FOOTAGE 115aat~; r .q.ggqonc~. w,ti„ggqqnR~.rro 03 /'q i2m03102" P. CUFF ROAO (Co. Rd. 32) 28-25 030-25 0 7-25 A 010-26 040-25 L LA. 020-26 op. 050-25 w-. TODD AVE. 30-26 OZ4v~5 023-2 i ;:•QQ'•,, .v:~ \v; M AID EN : 020-?8r5 \ ` 8 of 040-27 030-27 / 030-28 0 - i 040-28 060-2 / % %a % P i 050-28 ATER~IEW C0~'E 010-51 1 0.51 % 4.90Ac. ' ' AR TR'- t 0. c. / '~c l~OAON1 3.07Ac. 2 0.45 ~1E~ e NAUV00 LANE © O01ON s s 0. c. 0~ ASSESSMENT 3.13Ac. 4 P 1 LIMITS 020-51 4.61Ac. HALL STREET z 3 030- 51 4.66Ac. 0 03 i FARM ROAD GUN CLUB ROAD m ii 0.68Ac. I I 1 01 D-54 2 ~o PO o°o0 3 P~ " i 013-55 020-53 _ 0 200 40C 12Ctn STREE WEST 0 FIGURE 10 Scale .n fee: RSG fe D0 DODDROAD r~ ande . s M~~C~ RUNK WATER- AREA ~'~SR:"" v..a~~eone~c\Cn.+•.a..•~ax~onf.'.'y.o OJi~o i2nr'. 0J~12.aR CUFF ROAD (Co R°. 32) 028-25 030-25 `bs 0 7-25$. I 010-26 b Y>o 040-25 N N. 020-26 L LA. X050-25 ;D24_25 030-26 TODD AVE. 023-2 Q - t t- ` 012=39 g 28, 2 N 020-2e8ry. 040-27 030-27 030-281 040-28 60-2 ~2 050-28 ATERNEw CAVE / 010-51 Q - t /1 / iS CAROL qTRPkT , 8 - ' ~ c '41OONl 2 A ~N NAJVC-- LANE N ASSESSMENT © Op~lO 2 8 3 ON h L!M/TS P c 031- P i ozo-s1 ~ h HALL STREET 100 1 313 = n 2 030-51 h n ~ -0 I ARM ROAD II' QJH CLUB ROAD m ' j 010-50 t I i 010-54 j I 5K I l 2 Q q~ F° 0 3 PO 75LF. CORNER LOT CREDIT 013-55 020-53 120th STREE VEST O 200 4CO 010 IGURE 11 Scalers feet ODD ROAD u~o~Qaa~ STREET/STORM SEWER ASSESSABLE FOOTAGE tll rN49\4999906\CAD~d,oll99BBD6,!3O q 07/19/7001 07,16,3 ft CS' I I HIT// si ROAD _ (Co. Rd. 32) EASEMENT r - - REOUIRED 28- .-25 0 7-25 ' 010-26 ° s .'•.~40-2C5 ° ° EASEMENT 0 0-26 ~d o' Lc U. o 050-25 t rD t. 1'•, 30-a ~•TODO AVE. 024-25 C 023-2 ~ i. 01r-za M AD EN ~ lJ4- 020-29 EASEMENT 0 -27030-27 030-28 -29 +REQURED- t oso-2e - ' - o l 010-51 REEAQUSRED~ ` - -t R' bTA „ t .J1G ! EASEMENT µp4 ..r2 ®p00 REOUIRED Qa NAUV00?.RNC!:P:-"--: ❑ \h - PpO A R A ALIGNMENT ' ~ 020-St., n•- t EASEMENT W REQUIRED AM FARO ROAD ! CUN CLUB ROAD 010-50 010-54 2 p o : o0 fv 013-55 026-53 _ -----t--'---- 0 200 40C 7 010-56 FIGURE 12 Scole in feet ODD ROAD Bo~es'roo RosMe UVaGdO@+ , tl P EASEMENTSak S [n.T.1fl~O6\C.O~.p.~~lRtr16w° a1M/RCI p.12{ ti :Si to 1 \ tt \ t i 1~1 TAMIE AVENUE . 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T I Dodd Road - Cliff to 120th St. City of Eagan Neighborhood Meeting - 3/20/2001 Notes taken by Kevin Kimmes - BRAA Meeting began at 6:30 pm with Russ Matthys - 7:30 - 8:00 City Council will be on Thomas Woods - Apologized for short notice on meeting - Tonight will be presentation on the Feasibility Study - 4th meeting tonight, this is 1St meeting with a report - Report will present City Standards along with Assessments City Policy - We have tried to develop the report to show engineering Standards and let the Council decide on any amendments - Due to Dodd Road's unique nature, Standards for assessments maybe shocking due to the unusual layout of Dodd Road - Russ explained Public Hearing is to decide on the improvement. An Assessment hearing is typically done after construction. It has been done reversed in some occasions before. - Public Hearing is in two weeks - Tonight is to prepare you to address the Council at the Public Hearing - At Public Hearing, Council takes action to go with the project or not. Presentation of improvements by Mark Hanson - After many meetings, we have tried to address some things you have given us as feedback - Russ interjected that the Thomas Woods development is contingent on the approval of the Dodd Road Improvement - Mark began with street improvement slide - 32' urban wide to Hall Street, 28' Hall Street to cul-de-sac Page 1 of 1 a 4/ 41 Cul-de-sac on south end of Dodd Road Proposed extension of Hall Street (32' urban) to meet TH 3 at Red Pine Lane There is an alternative alignment for Hall Street Todd Avenue would be required to be removed per cooperative agreement for Red Pine Lane Resident: Isn't this the same as how Dodd exists from Diffley to Wescott? Mark: Yes Resident: Didn't they decide to leave that road remain that way? Mark: Yes. Continuing - Trail from Cliff to Waterview Cove to Carol ROW Red Pine Lane - Proposed realignment at Cliff Road for a more 90° intersection with participation from Dakota County Resident: Is there a light proposed at Cliff Road? Mark: No. Resident: Why is the trail proposed on the east side? Mark: That can still be discussed. Resident: Why build a trail? Mark: Discussions with neighbors have shown a possible want for trail. Russ: Remember, we are trying to prepare you for the Public Hearing. You can voice that want to the City Council. Resident: Are they voting on Development tonight? Russ: Yes. Resident: How can they vote on development if it is contingent on this improvement? Russ: Than happens often as a requirement of a development. You can address that tonight at the Council Meeting. Resident: Is cul-de-sac for sure? Mark: No. That can be played out in discussion with the Council. Mark: It was always the thought that Red Pine Lane would exist from T.H. 3 to Dodd Road. Page 2 of 2 i Resident: There seems to be concern with Thomas Woods. Is there a consensus to have development continued till decision is made on Dodd Road? Russ: Yes, you can do that as a group. Resident: We had 2-3 different ideas on how Dodd could be built. Is that still possible? Russ: There were some concepts. We are just presenting engineering standards tonight. The Council has seen those past options. Resident: Dodd Road from Diffley to Wescott was voted down. Why? Russ: The proposed improvement has been voted down. Resident: I heard that a Rosemount development, south of 120th along Dodd Road might be coming. Is this true? Russ: Yes, it is just south of McFaddens Trail. And, it is a fairly large development. Russ: Let's continue with discussion. Resident: Isn't Dodd Road a County Road? Russ: No. It has been turned to City. Mark Hanson: Presented typical sections. Sanitary Sewer, overhead with options Water Main proposed Storm Sewer proposed Resident: Didn't we have enough trouble last summer with the Park Ponds? Mark: We are not adding drainage. Resident: We live on Fitz Lake, and we had to sand bag. Fitz can't handle anymore water. Further discussion was postponed until after Development Meeting. At Development Review, Council postponed development for 2 weeks to decide upon Dodd Road Improvement. Meeting continued at 8:43 pm. Page 3 of 3 a 7'6 Mark Hanson tried to clarify some storm issues: Park, Fitz Lake, and Residents all have concerns. Resident: Greatest form of pollution is storm sewers. Why not present a rural design the Council? Mark: City Standards has a curb and gutter. Resident: With Thomas Woods Development, is the drainage directed west into Park? Mark: They would have to meet conditions to accommodate water quality conditions. Resident: You mentioned that some water would go to Park; will it be same as currently exists? Russ: Yes. Resident: Pond just north of Thomas Woods has built up. Russ: This development has been trying to push forward for about 4 months. The hold up is due to Water Quality Standards. Resident: So when the guy said it must be approved due to wetland issues, they have to meet conditions? Russ: City Staff follows up on conditions of development. Resident: What are the costs? Also, why has a letter not been given for cost? Mark Hanson continues. Project costs are shown, listed. Resident: What if project goes in front of my neighbor's house, but not mine? Would he get assessed, but not me? Mark: Showed the proposed properties to be assessed street charge. This project has been difficult as engineers to show equal assessments. - Sanitary Sewer Assessment Overhead - Water Main Assessment Overhead Resident: If you don't hook-up, do you get assessed? Mark: That can be played out; it has been done before a hook-up. Page 4 of 4 i Mark: City cannot assess more than benefit. Resident: Isn't the road only for development? Shouldn't he pay for road? Resident: Can't you wait for him to develop an assess him 30 lots? Russ: State statutes regulate the assessment policy. Mark Hanson continued Assessment Overheads: - Assessment Rates Resident: Can we get a copy of this overhead? Russ: Sure. Mark Hanson continued Assessment Rates Overhead. Resident: Where does service go to? Mark: Property line. Resident: SAC & WAC. Is that included? Mark: No. Russ: Explained out SAC and MAC charges. Mark Hanson continued Assessment Rate Overhead, Revenue Sources page. Resident: Do you have the breakdown of each lot's assessment? Mark: Assessment Summary Total - Add addresses to summary Resident: What is the average? Mark: 30,000 - 40,000 Resident: What about benefit? Mark: We don't have that value at this time, but typical for sanitary sewer, water main, street, standard lot $12,000 - $15,000. Resident: If we hire a lawyer, can we show a difference in benefit to save money? Mark: City hires their own appraisals to show this as well. Page 5 of 5 a Resident: Where does the City pick up the project balance? Mark: Through the Major Funds and Bonding. Resident: This scenario is based on urban section, and cul-de-sac. This would benefit directly to the residents of Dodd Road. Why can't we design as a rural section? And what would it do to costs? Mark: It would reduce the costs. Resident: Why not show options? Russ: That's not the standard. Mark Hanson gave approximate breakdown costs for rural section costs. Resident: Wouldn't a rural section ruin a lot of trees? Mark: It would impact them, yes. Resident: Since I don't know cost estimate for 28' rural section, I feel I am blind going into Council Meeting. That is upsetting. Russ: Part of last 3 meetings did try to accommodate different proposals. Resident: We are amateurs. Can you do something for residents? For cost examples? Russ: We can add this to report and give to Council. Mark: Discussion assumes that a cul-de-sac will be built; that has not even been finalized. Resident: Has Mn/DOT not approved Hall Street? Russ: They don't have a say on cul-de-sac, they have a say on any cooperative agreement project due to the money they contribute. We have had some discussion on this. Resident: Why did Mn/DOT have concerns? Russ: They felt Dodd was a relief to T.H. 3. Resident: Rosemount has many accesses along TH 3. Why are we being asked to do these things? Page 6 of f66 Russ: When improvements are done, they can have conditions to our improvements. Resident: Can the cul-de-sac have to be built without Hall Street? Russ: Cul-de-sac's over 1000' are against City standards. Resident: Is the only reason not to build Farm Road due to traffic light? Mark & Russ: Yes. Resident: Does this still have to go to the Council on the 3rd? Resident: Manley development is still going to be there! We need to have a clear message as a group. Resident: If we don't build the cul-de-sac we will have increase traffic with the future developments to the south of 120th. Resident: Fire safety regulates cul-de-sac and Hall Street connection. Resident: We can't stop Manley's developments. We can only try to use our right to say how the road is improved. Mark: Would you need vacation of any land for your trucking outfit, possibly? Resident: We have to come up with a consensus. Resident: There will be a separate neighborhood meeting. Resident: Can we have a cost estimate for 28' rural and urban road? Mark: We can show those option costs. Cost est. for 28' rural section with ditches, urban considered no trail and emergency access. Resident: Hall Street Improvement cuts Mike's property in half. Russ: My personal opinion doesn't matter. I present standards. The emergency access is better than nothing. Resident: Without Halt and without Todd, McFaddens traffic will increase. Resident: Why not use Carol Street? Page 7 of 7 v Resident: Is it due to roads on both sides of homes? Resident: There is land-locked property south of Carol Street. Resident: On paper, Carol Street existed before Waterview Cove! They should not have a say. Resident: We have a choice. Do we accept Hall Street? Consensus is yes. Resident: What is zoning on Hall Street area? Russ: "Special Area" Resident: Realize Mike wants to go to Light Industrial. Mike: We fought Waterview Cove, now they want to do that to my property. We wouldn't want alternative alignment! Mark: In the Hall Street alignment, the N/S section of Hall Street is partially on Mn/DOT's ROW. Resident: When agreement was done for Red Pine Lane, does that mean the 4th leg would be required to be installed? Russ: No, only if a connection is built that is where it must be built. Mark Hanson showed Alternate Connection Overheads. Mike: I will sell to a developer rather than use this alternate alignment. Mike: Why can't we use Carol Street? Resident: I see an issue of 7 residents along Carol Street vs. 2 along Hall Street. Resident: Are we saying if we don't get a cul-de-sac we will get a super highway? Resident: Yes. Resident: Why not move cul-de-sac north? Russ: That is an option. Resident: Mike, what can you do to allow us to use Hall Street? Mike: I own the property just south of Hall street, and it would split my land. Page 8 of 8 101S/ f Resident: We need to address your concerns Mike. Mike: I've been there 20 years. We have a nice development with trees, horses, and berms for neighborhood amenities planned. Mark: It is possible to sway alternative alignment west. Resident: Mike would have to use that road. Resident: Mike, will you compromise with neighborhood? Resident: How can road go to keep your business, Mike? Mike: We need to grow. Currently we are not conforming. I would have to sell my land. Mike: Eventually, I believe there will be more stoplights. Resident: That is not our issue. Resident: Why can't we stop Manley? Resident: They can develop their land. That's why I want a decision about Mike's land tonight. Resident: I am trying to get a resolution from Mike. Mike: You are asking me to lose my property. Resident: Also, politically, Mike has a non-conforming use. Mike: I could not live with alternative alignment. Resident: It doesn't just affect Mike, there will be others affected. Resident: Recognizing no connection is good, which one is most desirable? Mike: 1) Carol Street, 2) Alternative Lane, and 3) Hall Street Residents: Lets meet at Residential Meeting Meeting Adjourns at 9:45 pm Page 9 of 9 March 29, 2001 To: Eagan City Council Members From: Dodd Road Neighbors Re: Proposed Upgrade of Dodd Rd. Dear City Council Members, We are writing to you regarding the proposed upgrade of Dodd Rd. south of Cliff Rd. As you are aware, this section of the city is a unique blend of suburban and rural properties. Some of the homes are over 100 years old and many of the larger properties are blessed with mature Oak, Walnut and Elm trees. This rural feel is what attracted many of the newer property owners to the area and is something that all of the residents wish to maintain. We have appeared before the Council and Planning Commission on numerous occasions to request that we be 'left alone'. We have been content to keep the road the way it is. Recent events, however, have forced us to realize that some improvements are necessary. We have learned of the City's plan to widen the road to a 32-foot urban section with an 8-foot boulevard for a trail. As 1 am sure you expected, the neighborhood is against this plan. We are concerned about the effect this change would have on the 'feel' of the area, we are worried about the likelihood of damage to the root structure of existing mature trees in dose proximity to the road, and are afraid that widening the road will only lead to increased speeds along Dodd Rd. Rather than stand up in front of the council and individually tell you how we all hated the plan, we decided to do something more constructive and met as a neighborhood on March 26m to develop a compromise proposal. We believe this proposal addresses the existing problems and allows for the anticipated future development. Our proposal is as follows: • Install Sanitary Sewer lines throughout as per the City's proposal. We recognize that several of the residents need the sewers right away and that it is in the best interest of the City and the neighborhood to install the sewers at this time, even though many of the existing residents have no immediate need for this service. • Increase the width of the road to 28 feet, but maintain the rural section, i.e. no curbs and gutters. The existing system of drainage ditches handled the Super Storm of last summer with relatively few problems. We are concerned that funneling all of the drainage water directly into the lakes via a storm sewer system, rather than allowing it to slowly filter its way to the lakes, will only create additional flooding potential. This option will minimize that impact and will maintain the rural feel of the area that is so important to the residents. • Install a Cut de Sac on Dodd Rd. somewhere South of Farm Rd. and North of 12e Street. • Provide access from Dodd Rd. to TH3 opposite Red Pine Lane, the exact routing of which is rightfully a separate issue that can be decided at a later date. • Do not install the bike path / trail. The last items are related. Proposed developments in Rosemount put Dodd Road in Eagan at a serious risk of becoming more than the minor collector it is planned to be. Dodd Road could, in fact, become Highway 3 west, serving as a short-cut for Rosemount residents trying to reach the freeway system of the inner Metro area. Installing the Cul de Sac and property designing the access to TH3 will prevent this from happening and will actually lead to an initial decrease from the existing levels of traffic. Once the Cul de Sac is installed, the traffic volume would not justify widening the road to 32 feet, even when the added traffic volume from the proposed Thomas Woods development is considered. Keeping the road at 28 feet wide will help to keep the speeds down which is especially important when one considers the number of streets and blind driveways that empty into Dodd Road and the limited sight distances along the road caused by the trees we all want to keep. The residents also support, and have signed a petition for, a stop sign to be added at the intersection of McFadden's and Dodd to further help control the speeds. If the volume of traffic can be controlled and the speeds kept down, there is no need for the trail along the full length of the road. The elementary school serving the area is Red Pine Elementary. The Administration of Red Pine has already come out against having the children cross TH3 as bicyclists or pedestrians. The other main draw for pedestrians is Holz Farm. There are existing plans for future improvements of Cliff Road that include trails along the south side of the Cliff Road. The City already has access to Cliff Road along the west side of Manor Lake that would tie the Holz Farm area to the rest of the City. Further, the elimination of the Todd access to TH3 will decrease traffic in the area and make it the preferred route for pedestrians / bicyclists. Simply put, there is no overwhelming need for trail access to Cliff Road along Dodd which justifies the added expense of the 8 foot boulevard and trail. Please consider this proposal carefully. We have taken a big step as a neighborhood in agreeing that some level of improvement is necessary. We feel that this proposal meets the needs of the community while keeping our (and the City's) costs to a minimum. C;1 s~ March 28, 2001 To: Eagan City Council Members From: Waterview Cove Neighbors Re: Proposed Upgrade of Dodd Road Dear City Council Members: This letter is in response to the proposed improvements to Dodd Road, south of Cliff Road. Our neighborhood met on Friday evening, March 23d, to discuss and reach consensus among ourselves as to the proposed improvements that we could support. In attendance at this meeting was one of the residents of the Dodd Road neighborhood group. As a neighborhood, we agree with 95% of the proposal being offered by the Dodd Road neighborhood group (see attached). The one point that the Waterview Cove neighborhood disagrees with is bullet number 2 on page 2 of the Dodd Road neighborhood groups proposal. That bullet states: • Provide access from Dodd road to TH3 opposite Red Pine Lane, the exact routing of which is rightfully a separate issue that can be decided at a later date. The Waterview Cove neighborhood statement reads: • Provide access from Dodd Road to TH3 opposite Red Pine Lane without consideration of Carol Street. The residents of all 20 homes in the Waterview Cove neighborhood have signed the attached as their indication of approval with the above. Thank you for your thoughtful consideration in this matter. ass l " N nl t Gv y'.f ~h 7 Luc ' 'h = ('rl S►'F,~I ~l w T'~ 1 G All) ~ ~ INI Sl UX o. Pot 'U'l ci- M~ rr-k/. -ex cA -.-L I 650 to r 4 SJ~/-~ ,1t•- c'. K±--7~ _ ._E~W\K J 0_C. 655 wC ~ ._.I~ ► , = r r' c - ~l ~,1 ~l c,~ .l Z C'L, PC. p sc l - ~35 h►~C. i T / --7o wv u, S CL&k AA E~ it - - - as~ S L p L 1,0122/0 2 L91~ L99 L 59=131' Nll9l13 40 Al I O March 22, 2001 Attention; Mayor and City Council 3830 Not Knob Road Eagan, MN 55122-1897 I am writing to you today, to express my concerns over a proposed development of Project 751, Dodd Road, Cliff Road to 12CP Street & Utility Improvements. In particular, the proposed development of Carol Street. I have attended two of your public hearings regarding these issues. I have been made aware of the possibility that this proposed development made proceed. The entire Waterview Cove neighborhood is adamantly against the construction of Carol Street. Wben we decided 5 years ago to build in this beautiful neighborhood, the main reason was because it had a cul-de-sac. There are 18 households in our neighborhood, with the majority having young children. Our concern is the safety of our children, that all have enjoyed the peaceful environment of our neighborhood. The proposed development of Carol Street will not only jeopardize the safety of our children, but diminish the tranquility of our neighborhood, which we have taken pride in With the proposed cutoff of Todd Street to Highway 3, Carol Street would be a daily route for the residents of McFaddens Trail, as well as the future neighborhood, soon to be developed West of McFaddens Trail. How could this be deemed beneficial to anyone? To put it bluntly, There is no reason to develop Carol Street. Given the alternative, developing a frontage road along Highway 3 to connect to Hall Street is a much more sound judgement that should be and could be proceeded with. I am hopeful you can take my concerns seriously enough to warrant any further progress on this issue. I Thank you for your attention to this matter. Sincerely, James P. Schaubroeck 662 Waterview Cove Eagan, MN 55123 G v. f : vt` a Ink n 1 - :G: `it Dear City Council Members: We ask that any development of South Dodd Road be accomplished in a manner that minimizes the destruction of trees in the area. First and foremost, a cul-de-sac is definitely needed to curb the high speed Dodd traffic, especially in summer. As a family with small children, the are very aware of the dangerous speeds (+40 mph) in which vehicles, hieluding cats, trucks and school buses go through the neighborhood. Since a traffic light is not planned for the Cliff/Dodd intersection, it doesn't appear to make sense to build a bike trail along South Dodd. Without a traffic light, crossing Cliff Road on a bicycle is very dangerous. Vehicles travel through this intersection in excess of 3U mph. A bike trail that takes children to this highway intersection just isn't a whart idea. We do not support the proposal to build a standard urban road on South Dodd. A 29% non-curbed road should be sufficient. This portion of Dodd should be treated consistent with how the Westcott portion of Dodd was treated last vear. Dodd Road has a unique character that should be preserved and not destroyed just to make it took like every other road. We moved to the area last summer fhom suburban Denver. One of our reasons for choosing Eagan for our home, was Eagan's written commitment to preserving trees and being smart in its development. No one wants Eagan to look like Lakeville or all the other non-descript, bull-dozed suburbs. If a curbed street is installed, any drainage system should be installed to minimize the loss of trees. The current plan shows a drainage culvert going in behind our house, where there are several very large trees. It is our hope that this drainage system can be installed without a loss of these beautiful trees. We are also concerned about the development effort that is accelerating this road improvement initiative. At the two meetings we have attended, the builder has not participated in the neighborhood meetings nor has he made any apparcm matt (outside- a token $20k a r) to reach out and work with, the neighborhood. We are concerned that the city has proposed drainage ponds where the developer has platted two lots for houses. This appears to be a major inconsistency. If the developer is allowed to alter the terrain, we would ask that at least a park entrance be added to allow the neighborhood walking access to the Lebanon Hills park. Of additional concern is the price tag of $2.2 million for the road improvements and drainagc for this short section of road. Improving the road to include a bike trail, curb and gutter and water and sewer is a certain path to making Dodd Road took like just another suburban road, without any character of its own. Hefty tax assessments for properties on Dodd Road may also force long time Eagan residents to self their land resulting in trees being leveled and wildlife displaced. The resulting high density neighborhood would merely look and feel like any other suburb. Eagan deserves better. We were sold on Eagan because of it's commitment to preserving trees and a "nature friendly" lifestyle. We certainly hope to see actions that are consistent with this commitment. Please consider our concerns when making your decision on April 3rh for Dodd Road iniprovetrients. Our family is counting on you! ccrCly, J d J ulie Andersen I 669 McFaddens Trail (on the corner of Dodd Road and McFaddcns Trail) 651-631-8292 ow. ~ ~.u~LLU~ .l rlv ICJ O:G407071CJ r rJCC+c March 25, 2001 Mayor Awads and City Council of Eagan 3830 Pilot Knob Road Eagan, MN 55122 We would like to the opportunity share our thoughts concerning South Dodd Road and the development issues being proposed. 1. With regards to the widening of South Dodd Road, we agree that it probably needs to be improved because of the future residential development being considered, but we feel that widening it to 32' with an 8' walking trail is unnecessary. With the proposed cul de sac going in @ 120' st., this would cut down on the excessive through traffic that now endangers children and walkers. We have been living here for 5 years and have adapted to practice extra safety measures when walking on Dodd Road. Widening the road to 28' without the trail would be safer than it is now as well as maintaining more of the beautiful natural habitat that flanks South Dodd Road that we have thoroughly enjoyed driving and walking past. 2. The second issue being proposed is the closing of the Todd Road access at Hwy 3 and a new access from Dodd Road to Hwy 3 put in. It's obvious that an access is needed to Hwy 3 from Dodd if the cul de sac goes in. We also agree that access at the Red Pine Lane intersection would be must safer than the one @ Todd Road is now. For the last several years there have been 3 different options discussed for this new connection. I'm sure you are aware of all three. The proposed Hall Street connection to Dodd Road would make the most sense as it would effect far less residences than the 8 residences that are directly adjacent to the proposed Carol Street. 3 of those 8 residences would be severely affected, as this road would run right through what they've come to know as their yards, And the other 5 would have constant traffic behind them, which is less safe for the numerous children in the area and adds to the already heavy traffic noise from Hwy 3. Not to mention more semi truck noise if 7ustman Freight gets their variance requested and uses this access for his trucking business. Thank you for your attention regarding these issues. We hope that these matters can be resolved in a timely manner and all efforts will be made to preserve the integrity of our residences and neighborhoods and keep costs down to a minimum for all those involved. Sincerely, Ross and Tamara Mueller 658 Waterview Cove Eagan, MN 55123 a60 TOTAL P.02 6124696910 CITY OF EAGAN ,TEL=6516814612 03/26'01 09:43 - i I Map 25 01 08:49p JAY GIRRRD 651-683-0614 p.1 March 25, 2001 Attention: Mayor and City Council Members City of Eagan 3830 Pilot Knob Road Eagan, MN 55122-1897 Dear Mayor and City Council Members: We are writing you this letter to express our concerns over the proposed development of Project 751, improvements to Dodd Road from Cliff Road to 1201h Street. In particular, the proposed improvements to Carol Street. My wife and I have attended two of your public hearings regarding this project and voiced our opinions opposing any improvements to Carol Street. Based on the materials I received from the city and Justman Freight recently, it appears the city is considering the possibility of improving Carol Street, again. The entire Waterview Cove Neighborhood is adamantly against these proposed improvements to Carol Street and are willing to work with the city to explore other alternatives. All of us in this neighborhood are concerned for the safety of our children and loosing the peaceful environment we've grown accustom to if the proposed improvements to Carol Street become reality. With the proposed cutoff of Todd Street to Highway 3, Carol Street would become a daily route for residents of Mc Faddens Trail and the future residents of the new development being constructed to the west of Dodd Road adjacent to Me Faddens Trail. Obviously, this would drastically increase traffic through the Waterview Cove neighborhood and result in hazardous situations for our children. We don't understand how anyone can deem this improvement beneficial! Based on the different proposals we've seen, the development of a frontage road along highway 3 to connect Hall Street is a better alternative that should be considered and proceeded with. The concensus of all Waterview Cove residents is to improve Dodd Road to a 28-foot wide rural road with a cul-de-sac at 120"' Street, and develop a frontage road to connect Hall Street to Highway 3. Please take our concerns seriously and keep us advised of any proposals concerning Project 751. If you'd like to discuss the information in this letter further, please contact us at 651-688-8026. Thank you for your consideration. Sincerely, ~ ~~~CinCJL Jay J. Girard Debbie Girard 655 Waterview Cove Eagan, MN 55123 X61 6516830614 CITY OF EAGAN ,TEL=6516814612 03/25'01 21:27 1 We, the undersigned, support the Dodd Road Neighborhood proposal of a 28 foot rural road with a sanitation line running under Dodd Road, with no trail or storm sewers and a cul de sac at the south end of Dodd Road. Name Address Si nature 1 S r 176- r~u ~AY~1 b k XSr►1 ~75f L~ ~c~ 3 4 5 ~F y~ Sv Da s ~rtu- 4 (n - V- qt~ 19 4J4 d a /k 41 ;el C -7& Y L/1l 1 lf! r; O O '69o 04 l 1 3 7 3 v ll a I 14 d 1 5 /72r ~ y ~ O , Li 7 1 7 c K c Ti C)C 1112 j 19, !~D 2 0 i < LLi - 22 23 24 ab~ Agenda Information Memo April 3, 2001 Eagan City Council Meeting VI. OLD BUSINESS A. REZONING & PRELIMINARY SUBDIVISION (THOMAS WOODS) MANLEY LAND COMPANY ACTION TO BE CONSIDERED: ➢ To approve a Rezoning of 13.0 acres from A (Agricultural) to R-1 (Single Family) located south of Cliff Road and west of Dodd Road, in the northwest 1/4 of Section 36. ➢ To approve a Preliminary Subdivision entitled "Thomas Woods" located east of Dodd Road and north of Diffley Road, in the south 1/2 of Section 24 subject to the conditions listed in the staff report. FACTS: ➢ This item was continued from the March 20,2001 City Council meeting to allow the Dodd Road improvement public hearing to precede action on the requested Rezoning and Preliminary Subdivision requests. ➢ At their regular meeting on December 20, 2000, the Advisory Planning Commission held a public hearing to consider the Rezoning and Preliminary Subdivision and recommended approval subject to the conditions listed in the APC meeting minutes. ➢ On January 16, 2001, the City Council approved a continuance of this item to allow time for unresolved wetland/water quality issues to be addressed and review and recommendation by the APrC. ➢ On February 20, 2001, the City Council again approved a continuance of this item to allow time for unresolved wetland/water quality issues to be addressed and review and recommendation by the APrC. ➢ Additional wetland information has been submitted since the 20 February City Council meeting and the item was considered at the 19 March APrC meeting. The APrC recommended approval of the subdivision subject to the fulfillment of various conditions including several relating to wetlands and water quality. ATTACHMENTS (2): Minutes of the December 20, 2000 APC meeting, pageQ*hrough s, Staff report, pages"throughp?Z3 , cP6,3 REZO:N1\G & PREL1MINARY SUBDIN*ISION - MANLE1 LAND COMPANY Chair Hev] opened the next public hearing of the e%eninu regarding a rezoning of approximate],,- 13 acres from A (Agriculture) to R-1 (Single Family) and a Prelimina» Subdivision (Thomas Woods) to create 30 lots. located south of Cliff Road on the N\ est side of Dodd Road in the NNV of Section 36. Planner Kirmis introduced this item and hiohli2hted the information presented in the City staff s planning report dated December 5. 2000. He noted the background and history. the existing conditions. and the surrounding uses of the subject properiv. Kevin 'Manley. applicant, explained the reasoning for the additional ,vesterly 677 foot extension of Lot 10. Three residents expressed their concerns regarding lot sizes. impact on wildlife in the area. access for emergency vehicles. increased traffic on Dodd Road. impact on area schools. There beit;g no further public co:nr,;ent. Chair He% l closed the public hearing and turned the discussion back to the Conimission. Chair Heel asked about drainaee on Lots l 3 and 14. Cite Enzineer Gorder er Gorder explained an also discussed th; traffic issue on Dodd Road. The Co: ]mission discussed the 6- foot extension of Lot 10 and suggested the applicant consider an easeme:;t rather than the extension ' cn-.ben Segal moN ed. '`Member Huusko seconded a motion to recommend approval of a Rezoning of approximate]% 1acres from A (agricultural) to R-1 (Single Famil% i located south of Cliff road and %N est of Dodd Road in the north%\ est !.4 of Section 36. All, voted in favor. '`Member Segal moved. Member Huusko seconded a motion to recommend approval of a Preliminan Subdivision (Thomas NVoods) on propem located south of Cliff Road and ,.vest of Dodd Road in the north%~ est ' 4 of Section 36 subject to the followins conditions: 1. The developer shall comp], ,\-ith these standards conditions of plat approval as adopted by Council on Februan 3. 1993: B1. 2. 3. 4. C1. 2. 3 D1. E1 2. The propertN shall be platted. 3. The ester' 6, foot extension, of Lot 10 be added to adjacent Lot 9. -3. The existim-, house on Lot i S. Block = shall be connected to Cit% utilities (sani:ar\ seN\ er and ater main) as par of this de% elopment. All existing %N ell and septic systems on the site shall . be abandoned Iii accordance itl; Dakota County and Cite standards as part of this development. 6. The upgrade of Dodd Road (~N ith associated public utilit\ extensions and stone se\\ el i shall be appro%ed by the Cit,, Council prior to final subdi\ ision approval for this de, elopment. This de\ elopment shall dedicate 40 feet of one-half right-of-N\ a\ along Dodd road. 8. The app:icant shall air e its right to appeal assessments associated with the upgrade of Dodd Road and the associated public utility extensions and storm sewer. 9. Weiland and \\ater quality related issues shah be resoled to the satisfaction of the C) te. 1 <<. indi•, idual lot tree preset, ation plat; shall be required :_o lots -l. 10. 16-19 of Block at the time of building permit application. ] Tree ProteCti\e measures (i.e. orange colored silt fence or4 foot pol\eth%lene laminate safety netting) shall be installed at the Drip Line or at the perimeter of the Critical Root Zone. N\ hiche% er is greater. of si 2nificant trees N\ oodlands to be preser- ed. 1 The applicat:t shall contact the Cit\ Forestr- Di%ision and et up a pre-construction, site it:spcction at least fi\ e day s prior to the issuance oft};: grading permit to e_14U r compliance with the appro% ed Tree Preset- ation Plan and placement of the Tree Protection Fencing. 13. This proposal shall be subiect to Park and Recreation Commission requirements. All voted in fa\ or. ~b S PLA.NN ING REPORT CITY OF EAGAN REPORT DATE: December 12, 2000 CASE: 36-PS-12-07-00 36-RZ-09-07-00 APPLICA- T: Manley Land Company HEARING DATE: November 28. 2000 PROPERTY O,V ER: Manley Land Company PREPARED BY: Bob Kirmis REQUEST: Rezoning and Preliminan- Subdivision LOCATION: (N `1''/4 of section 36) COMPREHENSIVE PLAN: Single Family (D-I) ZONING: Agriculture (A) SUMMARY OF REQUEST ?Manley Land Company is requesting Preliminan- Subdivision approval to allow the creation of a 30 lot sinele family residential subdivision entitled "Thomas Woods". The proposed subdivision overlays 13.0 acres of land located south of Cliff Road and «vest of Dodd Road in the northwest 1'4 of Section 36. In conjunction with the requested preliminary subdivision, the applicant has also requested a Rezoning of the property from an A. Agriculture to an R-1, Residential Single Family zoning, designation. AUTHORITY FOR REVIEVV Rezoning: City Code Chapter 11, Section 11.40, Subdivision 5 states, in part that the Council shall not rezone any land or area in any zoning district or make any other proposed amendment to this chapter without first having referred it to the planning commission for it's consideration and recommendation. cW6 PlanninE Report - Thomas Wo. -s December 20. 2000 Pace 2 Subdivision: City Code Section 13.20 Subd. 6 states that "In the case of platting. the Planning Commission and the Council shall be guided by criteria, including the following. in approving, denying or establishing conditions related thereto: A. That the proposed subdivision does comply with applicable City Code provisions and the Comprehensive Guide Plan. B. That the design or improvement of the proposed subdivision complies with applicable plans of Dakota County, State of Minnesota, or the Metropolitan Council. C. That the physical characteristics of the site including, but not limited to, topography, vegetation, susceptibility to erosion and siltation, susceptibility to flooding. eater storage and retention are such that the site is suitable for the type of development or use contemplated. D. That the site physically is suitable for the proposed density of development. E. That the design of the subdivision or the proposed improvement is not likely to cause environmental damage. F. That the design of the subdivision or the type of improvements is not likely to cause health problems. G. That the design of the subdivision or the improvements,, ill not conflict with easements of record or xvith easements established by judgment of court. H. That completion of the proposed development of the subdivision can be completed in a timely manner so as not to cause an economic burden upon the City for maintenance, repayment of bonds, or similar burden} 1. That the subdivision has been properly planned for possible solar energy system use within the subdivision or as it relates to adjacent property. (Refer to City Handbook on Solar Access). J. That the design of public improvements for the subdivision is compatible and consistent with the platting or approved preliminary plat on adjacent lands. K. That the subdivision is in compliance with those standards set forth in that certain document entitled "City of Eagan Water Quality Management Plan for the Gun Club Lake Watershed Management Organization" which document is properly approved and filed with the office of the City Clerk hereinafter referred to as the "Water Qualit-N, Management Plan". Said document and all of the notations, references and other a6~ Planni.-ig Repon - Thomas %\'ocds December 20. 2000 Pace 3 information contained therein shall have the same force and effect as if fully set do,,,,-n herein and is hereby made a part of this Chapter by reference and incorporated herein as full% as if set forth herein at length. It shall be the responsibility of the City Clerk to maintain the Water Quality Management Plan and make the same available to the public." BACKGROUND/HISTORY The 13.0 acre property in question currently overlays four unplatted parcels of land and is occupied by three single family residences. The site is presently zoned A, Agriculture and a rezoning of the property to R-1, Residential Single Family is necessary. EXISTING CONDITIONS The site has a topographic difference of approximately 20 feet from the north-west to the southeast. Mature Vegetation exists along the site's north, south, and east property lines. As previously indicated, the property is currently occupied by three single family residences. A wetland exists in the extreme southeast corner of the site. SURROUNDING USES The follo«-inz existing uses, zoning. and comprehensive guide plan designations surround the subject property: North - Single Family Residential: zoned A, Agriculture; guided D-I, Single Family (0-3 units acre) South - Single Family Residential: zoned A, Agriculture; guided D-I, Single Family (0-3 units'acre) East - Single Family Residential; zoned A, Agricultural and R-1, Single Family Residential: guided D-I, Single Family (0-3 units acre) West - Lebanon Hills Regional Park; zoned P, Park; guided P, Park EVALUATION OF REQUEST Rezoning The requested rezoning from A, Agriculture to R-1, Residential Single Family is necessary to allo,,v this subdivision of the property. The proposed R-1 zoning is consistent with the Comprehensive Guide Plan that designates this property for D-I, Single Family use (0-3 units acre). ~CJU i Pianr:n, Repor.. - Thomas Woods De. ember 20. 2000 Pace 4 Preliminary Subdivision Compatibility with Surrounding Area - The subject property is bordered on the north and south by large lot, single family homes (unsewered), on the west by the Lebanon Hills Regional Park and on the east by sewered single family homes. While the proposed lot sizes (sewered) are considerably smaller than the unsewered lots to the north and south, they are of a size consistent %vith the long term density directives for the area (as dictated by the Comprehensive Guide Plan). A determination as to whether or not the proposed development intensity is compatible with existing and anticipated uses in the area is considered a policy matter to be determined by Cite Officials. Density - A total of 30 d%velling units have been proposed upon the subject 13.0 acre proper t-,-. This results in a densit}, of 2.3 units per acre, consistent with the density of the Comprehensive Guide Plan. Subdivision Design - The proposed subdivision design adequate]}' addresses various site design parameters including existing access points, vegetation and topography. Lots - The subject property is subject to lot area requirements of both the R-1 district and the shoreland overlay district (of Fitz Lake). Within both districts, a minimum lot area requirement of 12,000 is required. Lots within the proposed subdivision range from 12,070 to 40,946 square feet with an average size lot measuring 15,841 square feet in size. Thus, the minimum area requirements of the City Code have been satisfactorily met. One concern Nvhich does exist in regard to the proposed lot layout relates to the configuration of Lot 10, Block 2. As shown on the Preliminary Subdivision, a 10 foot wide portion of the lot extends along the north side of Lot 9 (a distaq#e of 67 feet). Considering that Lot 10 is already provided County park access, the purpose of the narrowed strip of land is questioned and considered problematic from a maintenance standpoint and has little purpose. As a condition of Preliminary Subdivision approval, it is recommended that the westerly 67 foot extension of Lot 10 be added to adjacent Lot 9. Setbacks - All lots shove an ability to meet minimum R-1 district setback requirements including the minimum 40 foot setback from Dodd Road. Grading - The preliminary grading plan is acceptable with modifications. The site generally slopes from north to south with elevations ranging from 950 to 930. The area of Lots 12-14. Block 2 slopes to the northwest toward Lebanon Hills Regional Park. The overall development grading will disturb a majority of the site. X69' Plannin_ Repon - Thomas Woods December 20. 2000 Page Storm Drainaze - The preliminary stone drainage plan is acceptable with modifications. The stone water runoff from a majority of the development is proposed to drain via public stone se%% er to an existing culvert pipe under Dodd Road to Fitz Lake (Pond LP-26 as designated in the City Stonn NVater Management Plan - 1990). The upgrade of this pipe to accommodate drainage from this development, as well as other properties, must be included as part of the Dodd Road street upgrade project mentioned below under "Streets/ Access/ Circulation". Stone runoff from the street cul-de-sac serving Lots 12-14, Block 2 is proposed to drain to a water quality pond to be constructed in the northwest corner of the site and subsequently flow into Lebanon Hills Park. Utilities - The preliminary utility plan is acceptable. Water main is available for connection within Dodd Road along the east edge of the development. Sanitary sewer is available for connection and extension at the intersection of Dodd Road and McFaddens Trail to the north. The necessar%, sanitary sewer extension along Dodd Road to sen e this development, as well as other properties, must be included as part of the Dodd Road street upgrade project mentioned below. All existins well and septic systems on the site should be abandoned in accordance with Dakota County and City standards as part of this development. Streets'Access'Circulation - Dodd Road from Cliff Road to the EaganRosemount border is scheduled for upgrade from its current rural section (ditches with no curb & gutter or storm se%yer pipes) to an urban street with concrete curb & gutter and storm sewer. The upgrade is scheduled for 2001 in the City's current 5- Year Capital Improvement Program (2001-2005) and ~yill include all necessary utility and stone seer extensions to serve adjacent properties along this section of Dodd Road. Dodd Road is currently a 2-lane rural gravel base road with a minimum bituminous dust control overlay that is near the end of its life expectancy. It is substandard for any additional development and related traffic. The upgrade of Dodd Road (~yith associated public utility and storm sewer extensions) should be approved by the City Council prior to final subdivision approval for this development. 41 Easements 'Permits Right-of-Way - This development should dedicate 40 feet of one-half right- of-way along Dodd Road. Wetlands'Water Quality - Wetland and water quality, related issues have yet to be fully addressed. As a condition of Preliminary Subdivision approval, all %vetland and water quality requirements of the City must be satisfied. Tree Preservation - A tree inventory submitted with this application indicates that there are three- hundred ninety-eight (398) significant trees on site. The development as proposed will result in the removal of three-hundred sixteen (316) significant trees (790/'0 of the total). According to the City of Eagan Tree Preservation Ordinance allowable tree removal for this type of development proposal (single-phase, multiple-lot, single- C Planning Report - Thomas Woods December 20. 2000 Paoe 6 family residential) is set at 40% of the total significant vegetation (159 trees). With a proposed removal greater than the allowable amount, there will be required tree mitigation for this proposal. The required tree mitigation calculates to one-hundred ninety-seven (197) Categor` A trees or three-hundred ninety-four (394) Category B trees or seven-hundred eighty-eight (788) Category C trees, or an equivalent combination of the three categories. The applicant has submitted a tree mitigation plan that shows the installation of one-hundred twenty-seven (127) Category A trees. The applicant has also proposed to fulfill required tree mitigation through the transplanting of twenty-three (23) on-site trees from areas to be graded to landscape areas following site grading. These 23 trees have an equivalent value of 16 Category A trees. Therefore the proposed mitigation totals 143 Category A trees. The applicant is still fifty-four (54) Category A trees short of tree mitigation requirements. This unfulfilled balance will be fulfilled through a credit of trees already installed at the Oak Bluffs development site. _ Parks and Trails - A trial easement has been proposed between Lots 8 and 9 and is acceptable to both the City and County. Cash park and trail dedication will be required for the newly created lots. Airport 'poise Considerations - The subject property lies outside of the airport noise exposure zones established by the Metropolitan Council. SUININIART/CON CLUSION The proposed 30 lot single family residential subdivision is consistent xith the land use directives of the comprehensive plan. A determination as to ,N hether or not the proposed development intensity is compatible NN ith existing and anticipated uses in the area is considered a policy matter to be determined by Cite Officials. ACTION TO BE CONSIDERED A. To recommend approval of a Rezoning of approximately 13.0 acres from A (Agricultural) to R-1 (Single Family) located south of Cliff Road and Nvest of Dodd Road in the northwest 1 4 of Section 36. B. To recommend approval of a Preliminary Subdivision (Thomas Woods) on property located south of Cliff Road and west of Dodd Road in the northwest 1/4 of Section 36. If approved. the following conditions should apply: C9 Planning Repon - Thomas Woods December 20. 2000 Paee 1. The developer shall comply with these standards conditions of plat approval as adopted by Council on February 3, 1993: B1, 2, 3, 4, Cl, 2, 3, D1, E1 2. The property shall be platted. 3. the westerly 67 foot extension of Lot 10 be added to adjacent Lot 9. 4. The existing house on Lot 18, Block 2 shall be connected to City utilities (sanitary sewer and water main) as part of this development. 5. All existing -well and septic systems on the site shall be abandoned in accordance with Dakota County and City standards as part of this development. 6. The upgrade of Dodd Road (with associated public utility extensions and storm sever) shall be approved by the City Council prior to final subdivision approval for this development. 7. This development shall dedicate 40 feet of one-half right-of-xvay along Dodd Road. 8. The applicant shall ,vaive its right to appeal assessments associated with the upgrade of Dodd Road and the associated public utility extensions and storm seNver. 9. Wetland and water quality related issues shall be resolved to the satisfaction of the Cite. 10. An individual lot tree presen•ation plan shall be required for lots 4, 10, 16-19 of Block 2 at the time of building permit application. 11. Tree Protective measures (i.e. orange colored silt fence or 4 foot polyethylene laminate safety netting) shall be installed at theJUrip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved. 12. The applicant shall contact the City Forestry Division and set up a pre-construction site inspection at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan and placement of the Tree Protection Fencing. 13. This proposal shall be subject to a cash parks dedication. 14. This proposal shall be subject to a cash trails dedication. STANDARD CONDITIONS OF PLAT APPROVAL A. Financial Obligations 1. This development shall accept its additional financial obligations as defined in the staffs report in accordance with the final plat dimensions and the rates in effect at the time of final plat approval. B. Easements and Rights-of-Way 1. This development shall dedicate 10-foot drainage and utility easements centered over all lot lines and, in addition, where necessary to accommodate existing or proposed utilities for drainage ways within the plat. The development shall dedicate easements of sufficient width and location as determined necessary by engineering standards. 2. This development shall dedicate, provide, or financially guarantee the acquisition costs of drainage, ponding, and utility easements in addition to public street rights-of-way as required by the alignment, depth, and storage capacity of all required public utilities and streets located beyond the boundaries of this plat as necessary to service or accommodate this development. 3. This development shall dedicate all public right-of-way and temporary slope easements for ultimate development of adjacent roadways as required by the appropriate jurisdictional agency. 4. This development shall dedicate adequate drainage and ponding easements to incorporate the required high water elevation plus three (3) feet as necessitated by storm water storage volume requirements. C. Plans and Specifications 40 1. All public and private streets, drainage systems and utilities necessary to provide service to this development shall be designed and certified by a registered professional. engineer in accordance with City adopted codes, engineering standards, guidelines and policies prior to application for final plat approval. 2. A detailed grading, drainage, erosion, and sediment control plan must be prepared in accordance with current City standards prior to final plat approval. 3. This development shall ensure that all dead-end public streets shall have a cul-de-sac constructed in accordance with City engineering standards. a 23 4. A separate detailed landscape plan shall be submitted overlaid on the proposed grading and utility plan. The financial guarantee for such plan shall be included in the Development Contract and shall not be released until one year after the date of City certified compliance. 0. Public Improvements 1. K any improvements are to be installed under a City contract, the appropriate project must be approved by Council action prior to final plat approval. E. Permits 1. This development shall be responsible for the acquisition of all regulatory agency permits required by the affected agency prior to final plat approval. F. Parks and Trails Dedication 1. This development shall fulfill its park and trail dedication requirements as recommended by the Advisory Parks, Recreation and Natural Resource Commission and approved by Council action. G. Water Quality Dedication 1, This development shall be responsible for providing a cash dedication, ponding, or a combination thereof in accordance with the criteria identified in the City's Water Quality Management Plan, as recommended by the Advisory Parks, Recreation and Natural Resource Commission and approved by Council action. H. Other 1. All subdivision, zoning anAther ordinances affecting this development shall be adhered to, unless specifically granted a variance by Council action. Advisory Planning Commission City Council Approved: August 25, 1987 September 15, 1987 Revised: July 10, 1990 Revised: February 2, 1993 LTSr5 STANOARO.CON FINANCIAL OBLIGATION Thomas 'Woods Preliminary- Subdivision There are pay-off balances of special assessments totaling $0 on the parcels proposed for platting. The pay-off balance will be allocated to the lots created by the plat. At this time, there are pending assessments in the amount of SO on the parcel proposed for platting. This pending is related to Project 75 1. This estimated financial obligation is subject to change based upon the areas, dimensions and land uses contained in the final plat. Based upon the study of the financial obligations collected in the past and the uses proposed for the property, the follo',Aing charges are proposed. The charges are computed using the City's existing fee schedule and for the connection and availabilitN of the City's utility system. The charges will be computed using the rates in effect at time of connection or subdivision. IMPROVEMENT USE RATE QUANTITY AN1OVNT Sanitary Se,,ier Trunk SF $900101 30 Lots $27,000 Water Trunk SF 94010t 30 Lots 28.200 'Water Lateral SF 51 5.785 T.F. 641.4 FF 10.182 Storm Se,,ver Trunk SF .086'Sq. Ft. 396.396 34.090 TOTAL S99,472 Eagan Boundary rea ,ina Location Map areal A Street Area p - tullding Footprint /4 J. 3 V , • 1 ~L~aiifVl as • • ' • j r 7 4 t; I . • 7S7 •7 . IF r ! ~ • a,, • ~ • it . ~ ~ ~ • es i • f • d d • • _ ~ `5 . . Sub'ect Site • c I r Its t * ~ ~ ~ S~ ~ ~ , 16 11 BSI 1 e a I 1000 0 1000 2000 Feet Dove lopment/Developer: Thomas Woods Application: Preliminary Subdivision and Rezoning Case No.: 36-PS- -09-07.00 ` 11. Feral tar rr~ dra pror+dad / b/ Oakaa County Depot- rd is taarsrY a d Nwants 7000 City of Eagan / THIS MAP 15 INTENDED FOR REFERENCE USE ONLY N M 1 N N E 5 0 7 A The City of Eagan and Dakota county do not guarantee the accuracy of this Information and are C. n•n-n My D•re1•p-nt D•p.n not responsible for errom or emissions. I Thomas Woods Current Zoning and Comprehensive Guide Plan Case No. 36-Ps-12-07-00 Land Use Map 36-RZ-09-07-00 R-1 R ~ L Zoning Map r;T P P A II A P Current Zoning: A A 11 I Agriculture P A A ® A ♦ ue . w. va r»~ Comprehensive Guide Plan ` Land Use Map D-~ II i Current Land Use Designation: D-i D-1 P o o-Il Single Family Residential (0-3 units/acre) O ® ~Jrt QI 4r o-I .ee . uw II a~ pom.l MN .60 1 O.t.ta C""Iy 1..d aurwr Mea.aw..t ►,1.00. Ml.a 1.#wwAa- .W.YIaM" city at.". City of Eagan L, THIS MAP IS INTENDED FOR REFERENCE USE ONLY Camirity 0-d wrant D""t" d The City of Eagan and Dakota County do not guarantee the accuracy of this Information. S i i I" ra 6i62t^ DOi67itl e.a.C se S:!OC'~S: •Ot• ,.elan a.w.:a+o t... a.~aE.o 4n.,~eav6...as.rec a h e Nei 6j . !si ` .y L .1W •M1 M11. yy~~++ FFTV QQYWi1rVW • s 6j Sm 1, rfP < h <V ~:Wf L: Is- 8 is 1 ` iS<~jS` N~ ~pO °g°si~ ► j{ii i = t i All < a "zC V NNC7 <& s s=i~tf ~d s ~sj~s ~ o~sOQQ~~ ~~i{ ~Ri•~ ~~~=i~~ lit 3 ~ t►~t~:t~i"!__.$~=~s~5~~' t A a-'~Zacizn WiL ~J < ai7 :=~sila::ft I ~ I Is I I W j " - ,"Z, ` r ' ~~ti< j t ' ~ ~ I I I I I. Pt C~ I S I t, I L-!-_ L-_1 , J7- -LkL -7 -7 Lr) (I \ Q" / ~ ~ i Y 1 J p~ PRELIMINARYSUBDMSIO' Kvid DNIIGVHD II I ~ I ~ ' ;s it ~ + ~ ~ i 7-1 aa ~ ~ ~ QQ k I ~1 I~ L { I ? I I 6 Id I ' , Igo r. Ln 111o } I ~ i i 1~iiia Z s i 3 If N lit ~ ra•..:rt ,yy..wq a.7.y~ra vas.. . 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TREE PRESERVATION PL I r ~i i•i II ' ~ ~ (i i ~tI l~•'t~ ~ 1 i i r`i R j11 Pjrt lr l 1' ; t t i Mmv ® p k ~ Fi ~M~ flhl~ ~'..I11 Z t: tt 'I = i 116111ia""iillm [ Y p o N e a I ~ (I 7 ~ ~~M~ ~ a ~~~i31"'~~i~ ~ ' ~ g ~ ~ s Q 7 Q I-••►'~ A A is i i{~~ii3~973 A: ~ ~ 1 f ~ ~ ~ .4~~ i rte! Oil, 1 ■ / i ` - a REFORESTATION PLAT` I :r... szsro oc~et,n e.v..es.~x~.u~a~ ,,.e..~...n..r t....w/M ~'"`^••+r.•~~ 1 ~ y <~9+Ntic Y 1{Oti~~~. ~ ~ ~ e^ r ~ZZf t G• a s~ 4 1 e l I IIt.~~~il = fib:::;:;:;::: :::f:....•:•:. v 3 Ji ~~tt •fi ''f:;:R::::~:~f::~ :x:2::1`' ~ •tt .•i•:•::•::•: :':mot. . . ~1~ PRLIMINARY SUBDIVISION Agenda Information Memo April 3, 2001 Eagan City Council B. REZONING, VARIANCE AND PRELIMINARY SUBDIVISION (FINCH PLACE) - BASIC BUILDERS, INC. ACTION TO BE CONSIDERED: To approve a Rezoning from an A, Agriculture to an R-1, Single-Family Residential zoning designation, of 12.59 acres of land located north of Red Pine Lane and east of Hwy. 3 in the E' Z of Section 36. To approve a Preliminary Subdivision (Finch Place), with a Variance for a cul-de-sac in excess of 500' in length, to create 20 single-family lots on 12.59 acres of land located north of Red Pine Lane and east of Hwy. 3 in the E% of Section 36, subject to the conditions in the APC minutes, as amended in the staff memo dated March 2, 2001, and as identified below. To approve a five-foot front setback Variance for Lots 4 and 5, Block 2, to allow a 25-foot front yard setback from a public street. FACTS: • This proposal was before the City Council on March 6, 2001. At that meeting, the item was continued to allow the developer time to revise the plans. • The site is located north of Red Pine Lane and east of Hwy. 3. The site is bounded to the west by the railroad and Hwy. 3, to the north and east by single-family development, and limited industrial development to the south across Red Pine Lane. • The number of proposed lots has been reduced from 22 to 20, and the lots between the pond and the railroad have been eliminated. The design of Block 1 has remained essentially the same, with some redesign of the storm water ponding areas. The design of Block 2 has changed, with lots west of the pond being eliminated and more lots located south of the pond, the net result being a reduction of two lots in Block 2. • All of the lots satisfy the minimum 12,000 sq. ft., exclusive of the pond area. • The lots in Block 2 are narrower than in the previous plan. All lots should be a minimum of 85 feet in width at the 30-foot front setback line and the developer should verify the lot widths prior to final subdivision approval. • A five-foot front setback Variance is requested for Lots 4 and 5 and to allow a 25-foot front building setback. The Variance is requested to help minimize construction impacts near the wetland on the rear of those lots. • There remains some grading encroachment into the 30-foot wetland buffer area, primarily on Lot 5, Block 2. However, with the redesigned subdivision, grading and tree removal in the area west of the pond has been eliminated. • The revised Tree Preservation Plan indicates that removal is within allowable limits and not mitigation is required. The calculations provided by the applicant have not been confirmed by the City Forester at the time of the writing of this memo, however, should the City Forester's review determine that any mitigation is required, the developer shall provide the required mitigation. ISSUES: The following changes to the conditions of preliminary subdivision approval listed in the APC minutes of January 23, 2001 should be included in the Council's action. • Delete conditions #6 and #7 regarding the private street and homeowners' association. • Delete condition #8 regarding relocating the storm sewer pipe and easement. • Modify condition #11 to require a minimum wet-pond volume of .3 acre-feet with a minimum surface area of .2 acres. • Delete condition #12 - the revised plans satisfy the minimum pond volume requirements. • Modify condition #13, the anticipated amount of water quality cash dedication due based oil these revised plans is $5,201.00. • Delete condition #18 regarding tree mitigation, replace with "Tree mitigation shall be required in compliance with the City's Tree Preservation Ordinance." • Add new conditions as follows: a. The developer shall be responsible for constructing a concrete sidewalk on the south edge of the development along Red Pine Lane. b. The final grading plan shall show the correct NWL and HWL of the stone water pond (the elevations appear to be transposed on the preliminary grading plan). c. Prior to final subdivision approval, the plans must be reviewed and approved by Minnesota DNR Division of Waters staff. d. The developer shall establish a pennanent conservation easement around the existing wetland, from the edge of the water to the tree preservation limits on Lots 2-9, Block 2, and in any case extending not less than 30 feet from the edge of the wetland. The easement documents shall be submitted to the City Attorney for review and approval prior to final subdivision approval, e. The graded area around the new storm pond on Lots 4-6, Block 2 shall be replanted with buffer vegetation to a distance of thirty feet from the proposed normal water level (925 feet). The plant materials shall consist of appropriate trees, shrubs, and grasses, in addition to the restoration of the 30-foot wetland buffer area to native wetland vegetation. The restoration and buffer planting plan shall be submitted for staff review and approval prior to final subdivision approval. ATTACHMENTS: a Revised development plans received March 23, 2001, pages through a !Q Staff Memo dated March 2, 2001, pages 0 through Revised development plans received February 22, 2001, pages se ~__hrough January 23, 2001 APC Minutes, pages through 2 Planning Report, pages ~hrough Correspondence from BBI dated February 27, 2001, pages through Correspondence from Debbie Finch dated March 1, 2001, pages through Z• as ! t % a r ft f~a ~ a tp~ to{rat~y_~1.¢irFt" ~~e ~ ~ 1!i ~~t rte ~~4 ;i a~~r ~11i E ~j~•ren~a I ppa i a a 'a~~i a a ~ :~r Fax ti !r[rE~ ~ ~r !P ~ / L y• ar ~rrrt~l ti~ ~r~ I~tla* ~'t o p e a S r i a~ = fit gY ~iP3~ (~r firrP a af rt1 r rfla of: Li rP le a t y rr~• in ; F t- / ° C E / o s -ooti ANN ~■J~.. ~ o % J ~ a Y N ~ ~ / I _ In Q n 17 a / I ~ I > -e j o i r r , / V \ I N - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - s ^ / Y V \ - -um.r .tr .a xv -ia 14 -----W y a q z O r: i Y > - J w ar dc` + C E _ c T 0 Y e.26172 yD22 *~I• ~9't6•M v 1 n 3/Q -5 lot U a~b PRELIM. PLAT (REVISED) a j / , I , f. G f qf"' /i I rn / ~ A 4 i - - - - - - - - ----7i --r, - - LEJ JI /r I - II mA2 A SITE PLAN (REVISED) i Y e ~ (CMIA3M) ONIQV-80 NIP-- i / OD ■ _ / , / / J 1 ~ i e LSE 4 - • ` / ~ Z / L c C I y ~rc =y, 0 CL U a+ r ~ J r 1 W e i 1'/ eY= Llj I 1 I•'/ ~ O / C~ 1` w i I e tN ~ ~ gl Pet 3 1 f r Fn . L y~ MSIA3Hl s3IZI'IISfl = i O/g 4M qor•~ e ~ I ~vt : ~ i+ :~~i~:--~^~ r.=~. . -=c ~•ry~T~ a v W ~ U i_92, 9 / -955 ~~j R.955.5 j/ Z r ~ _ e I 9 .0,0 / 1 7 -R_y7y~) Z I I.9 ti a r I < J J / U z~a s.Es v a f a ; IA LLI J _ O C 0 i i a j • tfL / W asr., ~ .+F la I F I~ i x ~ s; i FRI... , ~SSUS=seuCtCCEEC1nDEC>tE?!IrI I 3'?'fECSIIEEiriilrEi='ji*iiDB=i='sSs'i++~aa:a~atl9il"?:riiscisiei'=E++c++i' wiaawi=ess=eMt.- "1111InE=E1 3++fiC++= m Ii4iHttttittt4tki°Uit tittrt4irt4ktttt144it41k4itilttt t~lttinilq {r ~ r ~~irtl rrrrir itr its 0 =J:at 1itittti~6t~f1 igiijttlti 11, ~0a1l ~°giiiii°fiii3t f ,e $ r' i E ie 11 1~ f cf L r D IIIfIIIIiIIII~II#~~:f11~~~~~¢~~#~IIIIfIIIiI~i'~~;IyI!<I~IIII~IfIIIiiI~..~~~f~~¢~~ffl~~ffff~ff~{~s~~~~~~~~~~~~~~~~~ff! ' aHi9il~fl~iif~iiiEiii5555I55555ii5fiiFEl9fiiS4fff4fffQli fiE6iE45E~ii5G~4~~.e>~i9EiFIIt1iIFEt~>IiCiEIIiEEbii3333333Ii>sEfEE31Eii?Iil~1 fn ° C) ......iiiiiaiiiltl~~4i;iiiiitntnli tnrtsntrrtmrnnttmr~nt'plitlistltl'ii~'nrtm#i~ii,i~ z t m I~.+lIlg(!¢g~f~~~{I.IIIIIII^;IuiII~tIIIni~~~IIfIiIIII3siII/I:liil~;#4~1~4~~~;I~~~II~I;~'`IpiµII3 r^ As N !Lrl~~m RlliitiEifiESitiltirilT~iID3I~IfIiiiltliliNiiii~EFt~ii4fiEI31;i>nII>!*_~niIIIillii ~ s!I~ii~Il c ~ a i~iiil liiiiIliiIidIiIIII 11M x / atl+i ~ a I > > ~ ' I ~ + ~ ~IIIIIIIlIi iQIffiIIffiIIiIIIIIII1IItiIiIlIiIIIiiFIiliIIiIII~iIIiIIiIIT<IiIIiIIIIII::I:I;itlff~Ii n • 11 4 m ~ I n . 1 j If 3/a3/0 / U i~6 1~ ' s a ,,lily i,;o TREE PRESERVATION (REVISED) a MEMO city of eagan To: City Administrator, Mayor and City Council Through: Mike Ridley, Senior Planner From: Pam Dudziak, Plariner Date: March 2, 2001 Re: Finch Place (Basic Builders, Inc.) The Council continued this item from the February 20, 2001 Council meeting. at the developer's request. At that time the developer was in the process of modifying the development plans in response to issues that had been raised during reviews by the Advisory Planning Commission and Advisor Parks and Recreation Commission. Those modifications are now completed and this memo is prepared as an addendum to the Planning Report to evaluate the changes and their impacts as compared to the initial submittal and Cite Code requirements. The overall site design has remained essentially the same. Access to the site consists of tvo public cul-de-sacs from Red Pine Lane. A private street is proposed to extend north from the end of the northerly cul-de-sac. The number of lots has been reduced from 23 to 22, a density of 2.45 units per acres compared to 2.56 in the initial proposal. Lot 5, Block 2 from the initial submittal was eliminated, reducing the number and increasing the size of lots around the wetland. The width of public rights-of-xvay has been reduced from 60 to 50 feet, and the width of the private street has been reduced to 20 feet. The storm water ponds have been reconfigured. New storm water ponds were added at the southwest corner of the site, and at the southwest corner of the wetland (between Lots 4 and 5, Block 2). The storm water pond that was located at the north end of the site (near Lot 10, now Lot 9, Block 2) has been eliminated. Lot lines were reconfigured, particularly around the wetland and all of the lots now satisf% the 12,000 square foot minimum size, excluding the lot area within the wetland. ArrPSs The 50-foot wide right-of-way for the public cul-de-sacs and 20-foot wide private street satisfy minimum Code requirements for the number of lots those streets sen'e. Engineering staff has indicated a need for safe pedestrian access particularly because of the site's proximity to Red Pine School. For this reason, a sidewalk should be constructed on the south edge of the development along Red Pine Lane. ~q/ CILa.dnlg The narrower width on the public right-of-way and the private street minimize the area of the site impacted by grading, reducing grading encroachments into the 30-foot wetland buffer area and reducing tree removal. i Tt'_litigS The initial plans showed the storm sewer pipe and easement west of the wetland being relocated. With the revised plans, the reconfiguration of lot lines around the wetland has eliminated the need to relocate the pipe and easement. Therefore, condition of approval #8 should be deleted. Drainao~e The original plans showed one storm water pond located north of Lots 4 and 5, Block 1, and a smaller pond at the north end of the site, on Lot 10, Block 2. The revised plans now shoxv a smaller pond north of Lot 4, Block 1. An additional pond has been added in the southwest corner of the site (Lot 2, Block 1) and between Lots 4 and 5, Block 2. The small storm water pond at the north end of the site (now Lot 9, Block 2) has been eliminated. '""etlands/Water Oua itv The developer has taken positive steps to reduce the encroachment and disturbance to the 30-foot buffer area of DNR Public Water Wetland #19-307 (City Pond LP-27) by reconfigurina the sizes and positions of lots and structures within Block 2 around the %vetland. In the revised plans, the units west of the wetland were able to be located further from the wetland because of the reduced width of the private street and by reducing the front setback of those structures from 25 to 20 feet (the minimum required by City Code). Also. one lot was eliminated at the southwest corner of the wetland (original Lot 5, Block 2) and the unit on Lot 4, Block 2 was repositioned. However, some disturbance of the 30-foot buffer remains in the revised proposal, associated with grading for Lot 4, Block 2, and the storm water pond located between Lots 4 and 5, Block 2. Due to the proximity of the proposed storm water pond to the ordinary high water mark of the protected wetland, this proposal will need to be reviewed by the Minnesota DNR Division of Waters staff before final approval. Appropriate wetland seeding and perhaps planting is needed around this storm water pond to reestablish wetland vegetation in the disturbed area. Although there are fewer concerns as compared to the original proposal, Water Resources staff still has some concerns about potential impacts to the wetland associated with grading for Lots 4- 8, Block 2. Staff is concerned that the grading on Lots 5-8, Block 2 may not be able to be contained only to the immediate rear of each of the four walkout units, as proposed on the grading plan. Tree Preservation The tree inventory was reevaluated and resulted in a reduction of existing significant trees from 427 to 415. The revised development plans will result in the removal of 43.411'0 of total significant trees on the site, as compared to 63.2% removal in the initial plan. Allowable tree removal for is set at 401/'0, therefore. tree mitigation is required. f The required tree mitigation calculates to forty-eight (48) Category B trees. The applicant has submitted a tree mitigation plan that shows the installation of fifty (50) Category B trees. Overall, the revised plan is an improvement, however, the City Forestry staff has also expressed concern about the developer's and contractors' ability to construct houses and perform necessary grading in Lots 5-9, Block 2 without encroaching into the tree protection zones on those lots, (tree protection fence must remain in place throughout all construction), and preserving and'or re-establishing a natural buffer around the existing wetland, particularly on Lots 4 and 5, Block 2. The developer should establish a permanent conservation easement extending from the edge of tree preservation limits to the water on Lots 2 - 9, Block 2. The graded area around the nevv storm pond on Lots 4-5, Block 2 should be replanted with buffer vegetation out to a distance of thirty feet from the proposed normal water level (925 feet). This plant material should consist of appropriate trees, shrubs, and grasses. A restoration plan should be submitted for staff reviexv and approval prior to final subdivision approval. The applicant should consider different species of mitigation trees as suggested by the City Forester: Bur Oak or Swamp White Oak rather than Red Oak, and Freeman Maple or any species of Ash in place of Sugar Maple. In conversations with staff, the developer has agreed to establish a perpetual consen ation easement on each of the seven lots adjacent to the wetland. Conditions of Approval If the Council approves the Preliminary Subdivision, the following changes to the conditions of approval should be made: Delete condition #8 regarding relocating the storm sever pipe and easement. Modify condition #18 to regarding tree mitigation to read 50 Category B trees rather than 11-3) Category B trees. Add new conditions as follows: a. The developer shall be responsible for constructing a concrete sideN~ alk on the south edge of the development along Red Pine Lane, b. The final grading plan shall be sho%N the correct NWL and HWL of the storm water pond (the elevations appear to be transposed on the preliminary grading plan). c. Prior to final subdivision approval, the plans must be reviewed and approved by Minnesota DNR Division of Waters staff. d. The developer shall establish a permanent conservation easement around the existing wetland, from the edge of the water to the tree preservation limits on Lots 2-9, Block 2, and in any case extending not less than 30 feet from the edge of the wetland. The easement documents shall be submitted to the City Attorney for review and approval prior to final subdivision approval. e. The graded area around the new storm pond on Lots 4-5, Block 2 shall be replanted vNrith buffer vegetation to a distance of thirty feet from the proposed normal water level (925 feet). The plant materials shall consist of appropriate trees, shrubs, and grasses, in addition to the restoration of the 30-foot wetland buffer area to native wetland vegetation. The restoration and buffer planting plan shall be submitted for staff review and approval prior to final subdivision approval. a q~ f. The Final Tree Mitigation Plan shall be revised to utilize different species of trees that would be better suited to the site conditions as suggested by the City Forester: Bur Oak or S«vamp White Oak rather than Red Oak, and Freeman Maple or any species of Ash in place of Sugar Maple. i ~~~i t 'I°IfiFEF1i~ d': ~~~Q ~ ~ raj. • 1 F:. ,~Errrt~a !f` !r ~ ; L rl ' t[rjrj rE[~~ ~ ~ t t 1 r i i r It gri I tt * ' , I IL 7j'• ~fl fit rt tl;x iliaf~r~0~[, ~r~e, ; a Its r'-X it af ti i a ~ n 38 'o i R g j u'o / 411 L • ~ At , 7 ~ 9 1 ~ g i t~ 11t ~ a x e. t i 9d~~ Y = d 44 1 ` / 2* b TJ / ~ Y w 14 ~ / x,27' 8 • - ~ V 1 O~ @ n + 10 'rjW~~' n'trr I' s ~ ~~S PRELIM. PLAT (REVISED) i 1O 171 ~ A• tM.MC ` ~ 4 ~C z ~ z z ~ Kf - L t • - / LS / ~t oe • DC( QtP / L / Y' / / • W 14 1?7 ~t / / e°/ f y a t.~ e / ry~~ S Z / - 4 c < • =3 / o sx, / y • c'eo --j tee/ i~ee ..rz :f i '~P ~e° e6 ° t o S Q r e e v p ~ P i' / ~ F► ~ ~ n i~ is / . 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FOKRT TRUL (TM 3) - - - - - - - - - - - - - - - - • `I1~`?~°- L~-i4^ ..^,.-'ice"- \ =/'i hr .7L~~ .'T_ c 1 - ~ 7 3~- i X,% wig. , F ~(A`~~`~ a p~~ E,1 ;.in ALI% tsrrn Planning Commit s„,n Minutes 1,mu,in' 2,, 2001 REZONING, VARIANCE & PRELIMI\ ARY SUBDIVISIO\ - BASIC BUILDERS. INC. Chair Heel opened the next public hearing of the evening regarding a Rezoning of 12.5' acres from a (Agriculture) to R-1 (Single Family) and a Preliminan Subdivision (Finch Place) to create 23 lots and a Variance to exceed the maximum cul-de-sac length of 500 feet, located at 4790 South Robert Trail, on the north side of Red Pine Lane in the SE ' of Section 36. Planner Dudziak introduced this item. She highlighted the information presented in the City staff s planning report dated January 18, 2001. She noted the background and history, the existing conditions, and the surrounding uses of the subject property. Ed McMenomy, Basic Builders, discussed the proposed subdivision. He addressed the minimum 12,000 square foot lot requirement and stated that an error had been made on two of the lots, making them less that the required square footage. He stated that other lot lines will be adjusted to bring the two nonconforming lots into conformance. He also addressed the %\etland area stating that he would be xyilling to comply with item 15b of the planning report: 15b. The developer shall reestablish disturbed buffer areas into native wetland egetation and institute vyetland buffer protection zones as covenants or deed restrictions \t ith lots adjacent to the N etland. The plan for restoration of the disturbed buffer areas shall be submitted at the time of final subdivision approval for review and approval by City staff. Mr. McMenomy ent on to discuss tree mitigation. He stated that many trees dama,ed by se\ oral storms had been tagged by their forester who did not realize that the treesv Would not be considered si,znificant trees. He stated that mane of the trees will be replaced with better qualit% trees. He addressed the road\N av easement stating that their attorney is working on the title issue and that the project cannot move forward until that matter is taken care of. Wayne Tauer, Pioneer Engineering, discussed the discrepancy in the lot sizes. He stated that all lots except Lots 4 and 5 have 12,000 square feet. He stated that a variation of Lot 3 would take care of Lot 4 and Lot 6 can be adjusted to give Lot the required 12,000 square feet. He also discussed the hardship regarding tree mitigation and the '`wetland buffer. Chair Heyl opened the floor for public comment. Seven residents expressed their concerns regarding the cul-de-sac length, the private road instead of public road, possible decrease in property values, potential problems from runoff, vt etlands being disturbed, safety issues in regard to the pond and railroad tracks. Ea,,,in .-Wi uon P!,inr ng Commission Minuit2s lanuan ~`~.'?t)~;1 Pah~ 1,' E%e1,n Nelson, fee o%vner of the property the easement is on, expressed concern that she ould have no legal access from her proper Deb and Gene Finch, owners of the subject property, requested that the project be approved and discussed the location and removal of box elder trees, stating another tree count should be done. There being no further comment, Chair Heel closed the public hearing and turned the discussion back to the Commission. Chair Heyl asked City Engineer Matthys to discuss drainage and the holding pond. Mr. Matthys discussed the impact on the pond and surrounding trees, stating that storm water management indicates a hundred year storm %vould not impact the homes in the area. He stated the pond Mould be built to Eagan design standards. Planner Dudziak explained the ordinance definition of damaged trees and stated the Cite Forrester had taken the damaged trees into account. Planner Dudziak also discussed the easement that Nvill have to be vacated and the proposed private street. Commissioner \osbush asked about the width of street required for emergency vehicle access. Planner Dudziak stated a 20' street is adequate for emergency vehicles. Commissioner Steininger stated he felt the City should only sell a portion of the propem. retain control of the pond, a recount of the trees should be done, and the legal access for the adjoining propem owner should be reviewed. Commissioner Huusko agreed that the Citv should retain a portion of the land due to there being no park land in the area. Member Hunter discussed the tree presen ation ordinance, stating that it applies beautifull% in this area. He suggested that the item be tabled and the developer eliminate lots -10. He stated he is not in favor of the long cul-de-sac. City Attorney Bauer stated that if the lot lines are altered, a new application would need to be submitted. He explained that the Commission must consider the plan that is currently before them. Chair Heyl stated she will vote to denv the rezoning and preliminary subdivision due to her concerns over the trees, the etland area, lack of a hardship for a variance, and the easements of record that conflict with access to the adjacent property. Mr. Me'Vlenomv addressed the easement and the private street, stating that others had been granted in the city. He stated that the project would not be viable without the lots to the north and that he had been encouraged by staff and has a purchase agreement with the Cite. He further stated he is willing to comply with the tree re-count and that the lot lines 36/ Ea ,.in a !n 71ann:n- Cor.1missior \awtes Pa,~11 ha%e been realigned to take care of the required square footage. He also stated he «ouId work ith pls. Nelson regarding access to her property. :Member Nosbush moved. Member Steininger seconded a motion to recommend approval of a Rezoning from A. Agriculture to an R-1, Single-Family Residential zoning designation of 12.59 acres of land located north of Red Pine Lane and east of Hwv. 3 in the F ! z of Section 36. Aye: Hunter, Nosbush, Huusko; Nay: Heyl, Steininger, Bendt Member Nosbush moved, Member Steininger seconded a motion to recommend approval of a Preliminary Subdivision (Finch Place), with a Variance for a cul-de-sac in excess of 500' in length, to create 23 single-family lots on 12.59 acres of land located north of Red Pine Lane and east of H,,ti-y. 3 in the El '2 of Section 36 subject to the following conditions: 1. The developer shall compl-v vyith these standards conditions of plat approval as adopted by Council on Februan, 3, 1993: A1. B1. B2. B3, B4, C1. C1 C3, D1. and E 1. 2. The property shall be platted. 3. The R-1 zoning standards appl} to all lots ~i ithin this development. In addition. all lots shall comply vyith the City's Shoreland Zoning Ordinance with impernious surface coverage not exceeding 25° o of the lot area. 4. A minimum of three (3) feet of elegy ation difference shall be provided between the high ater level of the ponds and the lo« est entry ele% ation of the houses adjacent to ponds without an emergency overflow elevation. A minimum of tNyo (2) feet of ele% ation difference shall be pro\ ided bet%yeen the emergence oyerflovt elegy ation of the ponds and the lowest entry elevations of the adjacent houses. The final grading plan shall provide sufficient detail information to demonstrate that these standards are satisfied prior to final subdivision approval. 5. The existing storm sewer pipe outlet shall be relocated to accommodate construction on Lot 9, Block 2. An outlet skimmer, in accordance «•ith Cite engineering standards, shall be constructed on the new outlet pipe from Pond LP- 27. 6. The private street shall be constructed with concrete curb and gutter. 7. A homeo%vners association is required for the joint maintenance of the private street. The developer shall submit the association documents to the Cite Attorney for reyiev,- and approval prior to final subdivision for this development. 8. The existinz drainage & utility easement over the existing outlet pipe from Pond LP-2, shall be vacated at time of final subdivision for this development. t E,);, n P1,1nnin." Commiss2or. Nliruk2s 9. The existing private street easement through the site, commonly known as Farm Road, shall be terminated to the affected property owners and satisfacton evidence of the same shall be provided to the Cit` Attornev. 10. The developer shall be responsible for obtaining all necessan, permits for temporary or permanent construction within the adjacent railroad right-of-wvay. 11. This development shall meet the City's water quality requirements by creating stormwater treatment capacity through a minimum wet-pond volume of 0.67 acre- feet covering an area of 0.29 acres. The stormwater treatment pond should be constructed according to NURP standards with a maximum depth of six (6) feet, a 10:1 aquatic bench, and an outlet skimmer according to City design standards. 12. The final grading and drainage plan shall be revised to satisfy the minimum pond volume requirement of 0.67 acre-feet. 13. A cash water quality dedication will be required for a portion of the site where the stormwvater runoff is not treated and drains directly to the existing pond. The amount of cash dedication is anticipated to be about S5,240; the exact amount «i]1 be determined at the time of final subdivision, and payable prior to release of the plat for recording. 14. Erosion control practices should be properly installed and effectively maintained throughout the development process to prevent and minimize soil loss and negative impacts to down-gradient resources and water quality. 15. The developer shall reestablish disturbed buffer areas into native wetland vegetation and institute xvetland buffer protection zones as covenants or deed restrictions with lots adjacent to the ,,etland. The plan for restoration of the disturbed buffer areas shall be submitted at the time of final subdivision approval for review and approval by Cite Staff. 16. Tree Protective measures (i.e. orange colored silt fence or four-foot polyethylene laminate safety netting) shall be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved. Where this is not possible, alternative tree preservation measures acceptable to the City Forester shall be employed. 17. The applicant shall contact the City Forestry Division and schedule a pre- construction site inspection at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan and placement of the Tree Protection Fencing. 1 S. The applicant shall submit a revised tree mitigation plan indicating complete mitigation fulfillment through the installation of 1 13 Categon A trees. 31~3 Eagan .-kd~ isor, P;aI=8 ~0=11S!:ion Minutes Lmuan 23, 2001 Page I 19. The development shall be subject to a cash park and trail dedication, payable at the time of final plat at the rate then in effect. A vote was taken on the motion. All voted nav. Member Nosbush moved, :Member Steininaer seconded a motion to recommend approval of a five-foot front yard setback Variance for Lot 5, Block to allow a'5-foot front yard setback from a public street. All voted nay. 3~C PLANNING REPORT CITY OF EAGAN REPORT DATE: January 18, 2001 CASE: 36-PS-18-12-00 APPLICANT: Basic Builders, Inc. HEARING DATE: January 23, 2001 PROPERTY OWNER: Eugene & Deborah Finch APPLICATION DATE: (Jan. 3, 2001) City of Eagan REQUEST: Rezoning & Preliminary Subdivision PREPARED BY: Pamela Dudziak LOCATION: 4790 South Robert Trail COMPREHENSIVE PLAN: D-I, Single-Family Residential ZONING: A, Agriculture SUMMARY OF REQUEST Basic Builders, Inc. is requesting approval of a Preliminary Subdivision (Finch Place) to allow the creation of a 23-lot single-family subdivision. The proposed subdivision overlays 12.59 acres of land located north of Red Pine Lane and east of Hwy. 3 in the E '/2 of Section 36. In conjunction with the requested preliminary subdivision, the applicant is also requesting a Rezoning of the property from an A, Agriculture to an R-l, Single-Family Residential zoning designation. The request also includes a Variance to exceed the maximum cul-de-sac length of-500 feet, which is part of the proposed Preliminary Subdivision, and a five-foot front yard setback Variance for construction on Lot 5, Block 2. AUTHORITY FOR REVIEW Rezoning: City Code Chapter 11, Section 11.40, Subdivision 5 states, in part that the Council shall not rezone any land or area in any zoning district or make any other proposed amendment to this chapter without first having referred it to the planning commission for its consideration and recommendation. 30,5' Planning Report - Basic Builders. Inc. (Finch Place) January' 23, 2001 Page 2 Subdivision: Citv Code Section 13.20, Subdivision 6 states that "In the case of platting, the Planning Commission and the Council shall be guided by criteria, including the following, in approving. denying or establishing conditions related thereto: A. That the proposed subdivision does comply with applicable City Code provisions and the Comprehensive Guide Plan. B. That the design or improvement of the proposed subdivision complies Nvith applicable plans of Dakota County, State of Minnesota, or the Metropolitan Council. C. That the physical characteristics of the site including, but not limited to, topography, vegetation, susceptibility to erosion and siltation, susceptibility to flooding, water storage and retention are such that the site is suitable for the type of development or use contemplated. D. That the site physically is suitable for the proposed density of development. E. That the design of the subdivision or the proposed improvement is not likely to cause environmental damage. F. That the design of the subdivision or the type of improvements is not likely to cause health problems. G. That the design of the subdivision or the improvements Nvill not conflict with easements of record or with easements established by judgment of court. H. That completion of the proposed development of the subdivision can be completed in a timely manner so as not to cause an economic burden upon the City for maintenance, repayment of bonds, or similar burden. I. That the subdivision has been properly planned for possible solar energy system use within the subdivision or as it relates to adjacent property. (Refer to City Handbook on Solar Access). J. That the design of public improvements for the subdivision is compatible and consistent with the platting or approved preliminary plat on adjacent lands. K. That the subdivision is in compliance with those standards set forth in that certain document entitled "City of Eagan Water Quality Management Plan for the Gun Club Lake Watershed Management Organization" which document is properly approved and filed with the office of the City Clerk hereinafter referred to as the "Water Quality ?Management Plan". Said document and all of the notations, references and other t3o6 Planning Report - Basic Builders, Inc. (Finch Place) January 23, 2001 Page 3 information contained therein shall have the same force and effect as if fully set down herein and is hereby made a part of this Chapter by reference and incorporated herein as fully as if set forth herein at length. It shall be the responsibility of the City Clerk to maintain the Water Quality Management Plan and make the same available to the public." Variance: City Code Chapter 11, Section 11.40, Subdivision 3C states that the Council may grant a variance and impose conditions and safeguards only if: I . The Council shall determine that the special conditions applying to the structures or land in question are peculiar to such property or immediately adjoining property and do not apply generally to other land or structures in the district in which said land is located, and that the granting of the application is necessary for the applicant. 2. The granting of the proposed variance will not be contrary to the intent of this Chapter and the Comprehensive Guide Plan. 3. That granting of such variance will not merely serve as a convenience to the applicant, but is necessary to alleviate demonstrable hardship or difficulty. BACKGROUND/HISTORY The site consists of three parcels, two of which are privately owned, and one that the City acquired in 1993. At the time the City acquired the parcel, it %vas the City's intention that it would be combined with adjacent property at such time as it developed in the future. For this reason the city property is included with the development plans for the adjacent property. The developer has entered into an agreement with the City to purchase the parcel. EXISTING CONDITIONS The site is wooded and contains a pond in the northwest corner. There is an existing single- family home and a few outbuildings on the site. A significant part of northern portion of the property is covered by drainage easement over the existing pond and storm sewer. A driveway easement crosses the site and has served as access for the existing house as well as the adjacent lots to the east. Planning Report - Basic Builders, Inc. (Finch Place) Januan, 23. 2001 Page 4 SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: North - Residential (single-family)/Hwy. 3; zoned R-I (Single Family Residential); guided D-I (Single Family Residential, 0-3 units per acre) South - Vacant and occupied industrial; zoned I-1 (Limited Industrial); guided IND, (Limited Industrial) East - Red Pine Elementary School; zoned P (Public); guided PF (Public Facilities) Residential (single-family); zoned A (Agricultural) and R-1; guided D-I Nest - Railroact'State Hwy. 3; Residential (single-family) across Hwy. 3 EVALUATION OF REQUEST Rezoning: The site is bounded on the west by railroad tracks and State Hvq. 3, industrial property (both vacant and developed sites) to the south, an elementary school to the southeast and single-family homes to the east. The proposed R-1 zoning designation is consistent with the City's Comprehensive Guide Plan which assigns a D-I, Single-Family Residential land use designation to this property, and the City's Draft Comprehensive Guide Plan, which assigns a LD, Low Density residential land use designation. Airport Noise Considerations - The site lies outside of the airport noise exposure zones established by the Metropolitan Council. Preliminary Subdivision: Density- Exempting the proposed public right-of-way and including credit for the existing pond area on the site as allowed by the City Code, the net density of the proposed development is 2.56 units per acre. Shoreland Zoning - The property is located within the Shoreland Overlay District of Fitz Lake. (west of Hwy. 3), which is classified as a General Development lake. The Shoreland Ordinance establishes standards for development which are to be applied in addition to the underlying or base land use zoning, in this case R-1 (Single-Family Residential). In the joint application of both base zoning and Shoreland zoning standards, the most restrictive regulations apply. The Shoreland zoning distinguishes between riparian and non-riparian lots; although several of the proposed lots front on a pond, none of these lots abuts Fitz Lake, the state-protected -,vaterbody to which the Shoreland regulations apply, and therefore, the non-riparian Shoreland -30o i Planning Report - Basic Builders, Inc. (Finch Place) January 23, 2001 Paae 5 zoning standards apply to all lots within this development. The R-1 and Shoreland zoning standards are summarized in the folloNving table. The governing standard is shown in bold italics. Building Lot Lot Lot Width at Setbacks Height Coverage Size Width Shoreline max.) max. R-1 12,000 s .f. 85' N/A Front 30' 2 %1 20% bldg. Side: stories coverage 10' house area 5' garage Rear 15' Shoreland Avg. Size 75' N/A Determined by 35' 25% 12,000 s.f, applicable zoning impervious district provisions surface The R-1 standards apply for minimum lot size, width and setbacks because they are more restrictive than the shoreland standards. Maximum building height will be governed by both standards, as will be the maximum allowable building and impervious lot coverage. Lots - Lots range from 12,298 sq. ft. to 84,910 sq. ft. All of the lots appear to satisfy the 85-foot minimum width at the required front building setback line. While it appears that all of the lots satisfy the 12,000 sq. ft. minimum lot size, Lots 3-10, Block 2 extend into the existing pond. Excluding the pond area, several of those lots are smaller in land area than the 12,000 square foot minimum, and two of those are less than 10,000 sq. ft. The size of these eight lots both including and excluding the existing pond/wetland area are as follows: Total Lot Area Area Excluding Compared to Lot # (S q. Ft. Wetland (S q. Ft. 12,000 s.f. min. Lot 3 23,082 17,445 +5,445 Lot 4 18,248 8,587 -3,413 Lot 5 18,824 7,082 -4,918 Lot 6 19,570 18,716 +6,716 Lot 7 15,171 11,353 -647 Lot 8 36,630 10,198 -1,802 Lot 9 31,890 11,824 -176 Lot 10 92,064 45,518 +33,518 Of particular concern are Lots 4, 5 and 8, Block 2, which are significantly smaller in land area than the 12,000 sq. ft. standard. Lots 4 and 5 in particular show a rather shallow lot depth, and as a result, grading of those lots is proposed within the wetland buffer area (i.e. within 30 feet) of the pond. Lots 7-9, Block 2 are also rather shallow in depth, and although a lesser front setback ~a9 Planning Report - Basic Builders, Inc. (Finch Place) January 23, 1001 Pace 6 is applied to the building because of the private street, these lots have very little rear yard area between the proposed structures and the drainage easement around the pond. The practical impacts of construction on these lots are discussed in other sections of this report. Setbacks - The R-1 zoning district requires a minimum front yard setback of 30 feet from a public street, and 20 feet from a private cul-de-sac. Minimum required side yard setbacks are ten (10) feet for a house and five (5) feet for a garage; the minimum required rear yard setback is 15 feet. Additionally. structures cannot be placed within any easement area. The required drainage and utility easements covering the pond is one constraint on Lots 4-10, Block 2. The applicant is shoving a front yard setback of 25 feet for Lots 6-10, Block 2, which is acceptable for a private dead-end street. A 25-foot front yard setback is also sho"vn for Lot 5, Block 2 because of the pond in the rear yard. Ho,,vever, Lot 5 is on a public street and therefore the required setback is 30 feet. Consequently, the applicant is requesting approval of a five-foot Variance to the required 30-foot front yard setback for Lot 5, Block 2. While the building footprints on the site plan are conceptual, all lots appear to satisfy the minimum 85-foot lot width standard and appear to have sufficient width to accommodate single- family homes within the required side yard setbacks. Of concern, however, is the depth of some of the lots, specifically those around the pond. Lots 6-10 are on a private street and consequently have a lesser front setback requirement. However, these lots and Lots 4-5, Block 2 have little rear yard area because of the pond. Additionally, the grading necessary to accommodate construction on these lots results in removal of trees and encroachment into the wetland buffer area. Grading - A majority of the existing site slopes north toward the existing wetland. A minimum of three feet of elevation difference should be provided between the high water level of ponds (proposed and existing) and the lowest entry elevation of the houses adjacent to ponds without an emergency overflow elevation. A minimum of two feet of elevation difference should be provided bet-,seen the emergency overflow elevation of the ponds and the loxvest entry elevations of the adjacent houses. The final grading plan should provide sufficient detail information to demonstrate that these standards are satisfied prior to final subdivision approval. Storm Drainage - Storm water runoff from the development will drain to t~vo new water quality ponds before draining to the existing wetland along the north edge of the site, Pond LP-27 (as designated in the City Storm Water Management Plan - 1990). To accommodate Lot 9, Block 2, the existing storm sewer pipe outlet will need to be relocated. An outlet skimmer, in accordance with City engineering standards, should be constructed on the new outlet pipe from Pond LP-27. Utilities - The preliminary utility plan is acceptable. Sanitary sewer and water main are available from Red Pine Lane to the south for connection and extension by the development. Streets/ Access/ Circulation - Public street access for Lots 1-13, Block 1, and Lots 1-5, Block 2 is proposed via two cul-de-sacs extending north from Red Pine Lane. Access for Lots 6-10, 31eq Planning Report - Basic Builders, Inc. (Finch Place) January 2', 2001 Paae 7 Block 2 is proposed via a private street extending north from the end of the longer of the two public cul-de-sacs. This private street should be constructed with concrete curb and gutter. A homeowners association will be required for the joint maintenance of the private street. The association documents should be submitted to the City Attorney for review and approval prior to final subdivision. A Variance is included as part of the Preliminary Subdivision proposal for one of the cul-de-sacs to exceed the maximum length of 500 feet for a public cul-de-sac. The public portion of the northerly cul-de-sac is approximately 560 feet in length. Easements/ Permits' Right-of-Wati - The existing drainage & utility easement over the existing outlet pipe to be relocated from Pond LP-27 should be vacated at time of final subdivision for this development. The existinc, private road easement through the site, commonly known as Farm Road, must be terminated to the affected property owners and satisfactory evidence of the same must be submitted to the City Attorney prior to final subdivision for this development. The developer should be responsible for obtaining all necessary permits for temporary or permanent construction within the adjacent railroad right-of-way. '"later Quality - This development site is located in the City's L-watershed, which is in the southeast corner of Eagan and which is most closely associated with Fitz Lake. Fitz Lake is a state-protected waterbody and is classified as Class H-Indirect Contact Recreation by the City's water quality management plan. The development proposes to meet the City's water quality requirement to treat stormwater runoff by directing it to two treatment basins to be constructed on the site. Requirements for volume and area of water quality treatment ponds are based on the impen•ious proportion of proposed developments (i.e., land covered by buildings, parking lots, driveways, and walks). Of the 12.6 acres of the site, 19 percent is proposed to be impervious. Therefore, a minimum wet-pond volume of 0.67 acre-feet covering an area of 0.29 acres would be needed to treat the stormwater generated by this development. As proposed, the grading plans provide slightly less than the required amount of volume (0.57 acre-feet), therefore, the final grading plans should be revised to satisfy the minimum pond volume requirement of 0.67 acre-feet. A cash dedication for water quality will be required for a portion of the site where the stormwater runoff does not go through either of the proposed treatment ponds, but drains directly to the existing pond. The amount is anticipated to be about $5,240; the exact amount will be determined at the time of final subdivision, and payable prior to release of the plat for recording. Erosion Control - In several areas of this development, the topography of the site requires proper installation and effective maintenance of erosion control practices. Such Erosion control measures shall be properly installed in accordance with City standards and effectively maintained Planning Report - Basic Builders, Inc. (Finch Place) January 23, 2001 Page 8 throughout the development process to prevent and minimize soil loss and impacts to down- gradient resources and eater quality. Wetlands - The Minnesota Department of Natural Resources (DNR) classifies the 2.5-acre pond located on the subject site as a protected public water wetland. Any proposed activities occurring below the ordinary high water level of the wetland are subject to review, and possibly permit, by the DNR. The waterbody is also classified as Class W-Wildlife Habitat by the City's water quality management plan. Under the classification system of the Fish and Wildlife Service, the wetland is a Type 4. Type 4 wetlands are inland deep fresh marshes in which the soils are usually covered with six inches to three feet or more of water during the growing season. The wetland falls under state jurisdiction of the Public Waters Permit Program of the DNR and under federal jurisdiction of Section 404 of the Clean Water Act-administered by the U.S. Army Corps of Engineers. Any proposals to drain, fill, or excavate within the boundary of this wetland must meet the provisions of these programs. As presented, this development is not proposed to impact the wetland directly by draining, filling, or excavating. However, any changes to the plans that may result in such activity will be subject to regulatory review and permitting as outlined above. It is the City's policy to require that an undisturbed and unmaintained natural buffer be maintained within 30 feet of any wetland. While no draining, filling or excavation of the wetland itself is proposed, some disturbance to this 30-foot buffer area around the wetland is proposed. To meet its water quality requirement to treat stormwater runoff from the site, disturbance of the 30-foot buffer area of the wetland on Lot 10 is proposed; grading of backyards for seven of the proposed homes also would disturb some of the 30-foot wetland buffer. From a water quality perspective, City staff has concerns about the encroachment and disturbance of the wetland buffer by grading of backyards. With the exception of the proposed stormxvater treatment pond, a 30-foot undisturbed buffer should be maintained around the wetland before, during and after construction. If this is not possible and the development plans are approved as presented, the developer should submit a plan to reestablish disturbed buffer areas into native wetland vegetation. In addition, staff suggests that the APC and City Council consider requiring the developer to institute wetland buffer protection zones as covenants or deed restrictions with those lots adjacent to the wetland. Tree Preservation - A tree inventory submitted with this application indicates that there are four- hundred twenty-seven (427) significant trees on site. The majority are boxelder (29%), quaking aspen (28%), and oak (15%), with the balance comprised of ash, cottonwood, black cherry, elm, birch, and willow. The trees range in diameter from six to 28 inches, with one willow measuring 84 inches. 13 /CZ Planning Report - Basic Builders, Inc. (Finch Place) January 23, 2001 Page 9 The development, as proposed, will result in the removal of two-hundred seventy (270) significant trees, which is 63.2% of the total. According to the City of Eagan Tree Preservation Ordinance, allowable tree removal for this type of development proposal (single-phase, multiple- lot, single-family residential) is set at 40% of the total significant trees, which translates to 171 trees in this case. With removal greater than the allowable amount, tree mitigation wi11 be required for the proposed development. The required tree mitigation calculates to 113 Category A trees, or 226 Category B trees, or 452 Category C trees, or an equivalent combination thereof. The applicant has submitted a Tree Mitigation Plan that shows the installation of 112 Category A trees. A revised Tree Mitigation Plan will need to be submitted that shows complete mitigation of 113 Category A trees. The Tree Mitigation Plan utilizes 5 species of overstory deciduous trees and two species of conifers. Tree placement is spread throughout the site, with concentrations along Red Pine Lane and adjacent to the railroad right-of-way in Block 1. Other areas of planting concentration are between Lots 6, 7 and 8, Block 1, and Lots 4, 5 and 6, Block 2. According to the City of Eagan Tree Preservation Ordinance, the City may permit removal of significant vegetation in excess of allowable limits "when practical difficulties or practical hardships" exist. While the applicant has provided a tree mitigation plan that shows tree replacement in an amount consistent with ordinance requirements, the applicant has not provided information to demonstrate that a practical difficulty or hardship exists that justifies an exception from strict compliance with ordinance requirements for allowable removal. The Advisory Parks and Recreation Commission recommended denial of the proposed development in part because of insufficient basis for the excess tree removal, and in part because of proposed grading encroachments within the 30-foot wetland buffer area. The Advisory Planning Commission and City Council will need to determine whether an exception to exceed the allowable tree removal limit of 40% is acceptable. If not, the developer should revise the plans so that tree removal does not exceed the allowable 40%. If so, then the development will be subject to tree replacement requirements as outlined above. The proposed conditions of preliminary subdivision approval present alternative conditions numbers 15a and 15b for the AFC's consideration on this matter. Parks and Recreation - A cash dedication for parks and trails will be required prior to recording of the final plat at the rate then in effect. SUMMARY/CONCLUSION Basic Builders, Inc. is requesting approval of a Preliminary Subdivision (Finch Place) to allow the creation of a 23-lot single-family subdivision. The proposed subdivision overlays 12.59 acres located north of Red Pine Lane and east of Hwy. 3 in the E '/2 of Section 36. In conjunction with the requested preliminary subdivision, the applicant is also requesting a Rezoning of the property from an A, Agriculture to an R-1, Single-Family Residential zoning designation. The request i Planning Report - Basic Builders, Inc. (Finch Place) January 23, 2001 Page 10 also includes Variances to exceed the maximum cul-de-sac length of 500 feet, and to allow a 25- foot front yard setback from a public street for Lot 5, Block 2. With a net density of 2.56 units per acre, the proposed single-family development is consistent with the City's Comprehensive Land Use Guide Plan. However, staff has some concerns about the proposed development's impact on the natural resources of the site. While the ordinance accounts for some credit for greater density with the presence of natural ponding areas on a development site, performance standards for preservation still apply. Staff has outlined concerns about the proposed removal of significant trees in excess of allowable limits and grading within the 30-foot wetland buffer area for seven of the eight lots around the pond. Coincident with the issues of preservation are the three lots in Block 2 that contain significantly less than 1-7,000 square feet in land area, and the limited building and yard space those lots afford. ACTION TO BE CONSIDERED A. To recommend approval of a Rezoning from an A, Agriculture to an R-1, Single-Family Residential zoning designation, of 12.59 acres of land located north of Red Pine Lane and east of Hwy. 3 in the E% of Section 36. B. To recommend approval of a Preliminary Subdivision (Finch Place), with a Variance for a cul-de-sac in excess of 500' in length, to create 23 single-family lots on 12.59 acres of land located north of Red Pine Lane and east of H,, y. 3 in the E1/2 of Section 36. If approved, the following conditions should apply: 1. The developer shall comply with these standards conditions of plat approval as adopted by Council on February 3, 1993: Al, Bl, B2, B3, B4, Cl, C2, C3, D1, and E1 2. The property shall be platted. 3. The R-1 zoning standards apply to all lots within this development. In addition, all lots shall comply with the City's Shoreland Zoning Ordinance with impervious surface coverage not exceeding 25% of the lot area. Grading 4. A minimum of three (3) feet of elevation difference shall be provided between the high water level of the ponds and the lowest entry elevation of the houses adjacent to ponds without an emergency overflow elevation. A minimum of two (2) feet of elevation difference shall be provided between the emergency overflow elevation of the ponds and the lowest entry elevations of the adjacent houses. The final grading plan shall provide sufficient detail information to demonstrate that these standards are satisfied prior to final subdivision approval. 31~4 Planning Report - Basic Builders, Inc. (Finch Place) January 23, 2001 Paae 11 Storm Drainage 5. The existing storm sewer pipe outlet shall be relocated to accommodate construction on Lot 9, Block 2. An outlet skimmer, in accordance with City engineering standards, shall be constructed on the new outlet pipe from Pond LP-27. Streets/Access/Circulation 6. The private street shall be constructed with concrete curb and gutter. 7. A homeowners association is required for the joint maintenance of the private street. The developer shall submit the association documents to the City Attorney for re•, ie\\ and approval prior to final subdivision for this development. Easements/Permits Ri_hts-of-Wad S. The existing drainage & utility easement over the existing outlet pipe from Pond LP-27 shall be vacated at time of final subdivision for this development. 9. The existing private street easement through the site, commonly known as Farm Road, shall be terminated to the affected property owners and satisfactory evidence of the same shall be provided to the City Attorney. 10. The developer shall be responsible for obtaining all necessary permits for temporary or permanent construction within the adjacent railroad right-of-way. Water Quality 11. This development shall meet the City's water quality requirements by creating stormwater treatment capacity through a minimum wet-pond volume of 0:67 acre-feet covering an area of 0.29 acres. The stormwater treatment pond should be constructed according to N LW standards with a maximum depth of six (6) feet, a 10:1 aquatic bench, and an outlet skimmer according to City design standards. 12. The final grading and drainage plan shall be revised to satisfy the minimum pond volume requirement of 0.67 acre-feet. 13. A cash water quality dedication will be required for a portion of the site where the stormwater runoff is not treated and drains directly to the existing pond. The amount of cash dedication is anticipated to be about $5,240; the exact amount will be determined at the time of final subdivision, and payable prior to release of the plat for recording. Planning Report - Basic Builders, Inc. (Finch Place) January 23. 2001 Page 12 Erosion Control 14. Erosion control practices should be properly installed and effectively maintained throughout the development process to prevent and minimize soil loss and negative impacts to down-gradient resources and water quality. Wetlands 15a. With the exception of the area adjacent to the constructed stormwater treatment pond, a minimum 30-foot wide buffer of natural, undisturbed vegetation adjacent to the boundary of the wetland shall be maintained before, during, and after construction. OR 15b. The developer shall reestablish disturbed buffer areas into native wetland vegetation and institute wetland buffer protection zones as covenants or deed restrictions with lots adjacent to the wetland. The plan for restoration of the disturbed buffer areas shall be submitted at the time of final subdivision approval for review and approval by City Staff. Tree Preservation 16. Tree Protective measures (i.e. orange colored silt fence or four-foot polyethylene laminate safety netting) shall be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved. Where this is not possible, alternative tree preservation measures acceptable to the City Forester shall be employed. 17. The applicant shall contact the City Forestry Division and schedule a pre-construction site inspection at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan and placement of the Tree Protection Fencing. 18. The applicant shall submit a revised tree mitigation plan indicating complete mitigation fulfillment through the installation of 113 Category A trees. Parks and Recreation 19. The development shall be subject to a cash park and trail dedication, payable at the time of final plat at the rate then in effect. C. To recommend approval of a five-foot front yard setback Variance for Lot 5, Block 2, to allow a 25-foot front yard setback from a public street. STANDARD CONDITIONS OF PLAT APPROVAL A- Financial Obligations 1. This development shall accept its additional financial obligations as defined in the staffs report in accordance with the final plat dimensions and the rates in effect at the time of final plat approval. B. Easements and Rights-of-Way 1. This development shall dedicate 10-foot drainage and utility easements centered over all lot lines and, in addition, where necessary to accommodate existing or proposed utilities for drainage ways within the plat. The development shall dedicate easements of sufficient width and location as determined necessary by engineering standards. 2. This development shall dedicate, provide, or financially guarantee the acquisition costs of drainage, ponding, and utility easements in addition to public street rights-of-way as required by the alignment, depth, and storage capacity of all required public utilities and streets located beyond the boundaries of this plat as necessary to service or accommodate this development. 3. This development shall dedicate all public right-of-way and temporary slope easements for ultimate development of adjacent roadways as required by the appropriate jurisdictional agency. 4. This development shall dedicate adequate drainage and ponding easements to incorporate the required high water elevation plus three (3) feet as necessitated by storm water storage volume requirements. C. Plans and Specifications 1. All public and private streets, drainage systems and utilities necessary to provide service to this development shall be designed and certified by a registered professional engineer in accordance with City adopted codes, engineering standards, guidelines and policies prior to application for final plat approval. 2. A detailed grading, drainage, erosion, and sediment control plan must be prepared in accordance with current City standards prior to final plat approval. 3. This development shall ensure that all dead-end public streets shall have a cul-de-sac constructed in accordance with City engineering standards. 3112 4. A separate detailed landscape plan shall be submitted overlaid on the proposed grading and utility plan. The financial guarantee for such plan shall be included in the Development Contract and shall not be released until one year after the date of City certified compliance. D. Public Improvements 1. tf any improvements are to be installed under a City contract, the appropriate project must be approved by Council action prior to final plat approval. E. Permits 1. This development shall be responsible for the acquisition of all regulatory agency permits required by the affected agency prior to final plat approval. F. Parks and Trails Dedication 1. This development shall fulfill its park and trail dedication requirements as recommended by the Advisory Parks, Recreation and Natural Resource Commission and approved by Council action. G. Water Quality Dedication 1. This development shall be responsible for providing a cash dedication, ponding, or a combination thereof in accordance with the criteria identified in the City's Water Quality Management Plan, as recommended by the Advisory Parks, Recreation and Natural Resource Commission and approved by Council action. H. Other 1. All subdivision, zoning and other ordinances affecting this development shall be adhered to, unless specifically granted a variance by Council action. Advisory Planning Commission City Council Approved: August 25, 1987 September 15, 1987 Revised: July 10, 1990 Revised: February 2, 1993 LTSMS STANOARO.CON 319 FINANCIAL OBLIGATION Finch Place There are pay-off balances of special assessments totaling $0 on the parcels proposed for platting. The pay-off balance will be allocated to the lots created by the plat. At this time, there are pending assessments in the amount of $94,000 on the parcel proposed for platting. This pending assessment is related to the settlement of an assessment agreement. The terms of the agreement call for these assessments to be activated at $94,000 upon subdivision of the property or at the amount equal to connection charges at time of subdivision. The connection charge amount is computed below. This estimated financial obligation is subject to change based upon the areas, dimensions and land uses contained in the final plat. Based upon the study of the financial obligations collected in the past and the uses proposed for the property, the following charges are proposed. The charges are computed using the City's existing fee schedule and for the connection and availability of the City's utility system. The charges will be computed using the rates in effect at time of connection or subdivision. IMPROVEMENT USE RATE QUANTITY AMOUNT Water & Sanitary Sewer Trunk S.F. $1,865/Lot 17 Lots $31,705 Utility Lateral S.F. $70.90/F.F. 905.77 F.F. 64,219 Storm Sewer Trunk S.F. $.088!Sq. Ft. 270,072 Sq. Ft. 23,766 TOTAL $119,690 Pagan Boundary Locate on Map Street lM Parcel Area Ar.a Building Footprint ♦ ~ ♦ ~ s r' • r iat,• ~ g ? IF I a F r i • s ■ fi a a r 7♦frJr f ~7 ! 3~ s ! of a a • s a r•rr~ ♦ • `■a • • J s * • 7■~ ' i BsdlAf• • l ~ i' L a ti • • , f 410 a s Is ■ • 1~ ' f aJv f i ti ~ J ar ♦ I 1 ■ A ■ d • • w at a 1 ! , •Ir s E ar B • r, of t f 1 ~ ~ / C MEN _ a Sub ect Site - t 16 a ~ i 7 " a ~ - 1000 0 1000 M Feet Development/Developer. Finch Place Application: Rezoning and Preliminary Subdivision Case No.: 36- - 3-12-00 and 36-PS-18-12-00 Pr■p■■q using EIM An:M■w at. Para tree rr.p d.ra pDVidxf h ~adY l and Survey Dep■rom and is Dunard ss d NoverrEer mOd City of Eagan THIS MAP 13 INTENDED FOR REFERENCE USE ONLY t~ E M I N N E S O T A The City of Eagan and Dakota County do not guarantee the accuracy of this information and are cea.maany o•.91aP-1 Da.anmenr not responsible for errors or omissions. 5 Current Zoning and Comprehensive Guide Plan Finch Place Land Use Map Case No. 36-RZ-13-12-00 and 36-PS-18-12.00 Zoning Map a` C o Location A Current Zoning: R -1 Ate' A Agriculture ® A e R-1 GB PF A t ~_7 Y R-1 •se • •ea .z« r«e • e A Comprehensive Guide Plan II L Land Use Map p Location D-II I-I Current Land Use Designation: ® D-I O D-1 Single Family Residential (0-3 units/acre) D-I n PF d IND IND «e • «e u« r«e ti ►•IC I W In• nw...w by Oaket• Cernry Land av.•y Mpert.«•4 V11100. nfennwa- •.•Intw-M by Gty at•n. *city of Eagan F MIS MAP Is INTENDED FOR REFERENCE USE ONLY Community Development Department The City of Eagan and Dakota County do not guarantee the accurscy of this Information. 5 1 i t~iil7 lif~r~ ~ttGlt1jrt~~F[}i~ flti~ ~a fE~ y?{r~t• f~~ l!i % rjr#~3'. E31;•fita~ EEQ r / r}t fa ~a ~la ! X!jatt• f Ffi y~ErrfE if ~f / f~}f ft tr t{°~fEi~ ~ ; ~ <<r[~ f t: itEitX ix:etl`'ii~l3~=~ffiE ~~rF rFtrl alf~ .:r l fQ••~itir tr~~~ f'r i ~i j E~ t;' % , 16 Lf 9 N~ WvJ ~ ~ / ~f' 1 J y! r V Oy~ONN 1.1 ppN~LN3 w ~ ~ M~ • / a 11 at 4~ v~ / / • P 14 , 1 , 14 14 o a ~ Y q •C7 r1--- = G - - 'a r ~ r 14 .14 a y ~ / ~ y y 1 • 14 E X C E P T i 0 n PRELIM. PLAT - M ~ I / I i rr / • rr'r % i ' it / r - t 'r • 1 SITE PLAN cz-cu+ i ~'1' ~ ® / •Y - ~ , it 7 ~ Z T7=7 '1 4 a / o P l ~ \ 1 41, 11a J/ , _9:6- Ln r- ` i LI) cc ISi Ell / e b o or L x 'e ~ d 4 ~ a F to ~ I ~ r qq rC ^ I 's' ~1 r ~ ,fir ~ f • • e .~r - crc°sa'~' is •y • /y 3 / I -97191 R.931 07 1 9315 z I ■ ~ R.9.7. G I ~~93~C / I -.X g- 0 t / E C Y e ! z S i.f37. / I 924Z ~K / el 1 R.I37_ / 1- 1 . ' ' . / R-9n.s M 43 I I I SEWER / 4.934 .973.0 / d / R.937.5 V I I e ~I ~.9$Z / - cx r, 1.9 .0 x•9255 8.9310 (n N t R.933.0 Z d j / O 9 0- p w924 0 .co ~ g 9b9.CS 4. d L a. 3: ' , W 0) O N O N ~(NV',3 ' n i I I ~ / ~~~~I#III ~t ti - I- - - - rn ~I S / i 1 1 ww, Lao +o oc ~o s ofw 44 AN\~a a e' P' S ROBERT TRAIL (iN Y I r°\\\\ 2 @~ w~t.• 612 6E6 36C: FROM CZAJA Ocheda Co PHONE NO. : 612 686 8651 Jan. 17 2001 02: S7F!-1 F2 Tim and Allyson CZaja 4709 Stratford Lane Eagan, MN 55123 January 16, 2001 Conununity Development Department RE: FINCH PLACE CASE- 36-PS-18-12 C/O Pam Duziak 3830 Pilot Knob Road Eagan, NLN 55122 To Whom It May Concern: We would like to express our opposition to the private drive and lots 6 through 10 of the proposed Finch Place. We are concerned that the development of this area will affect many of the beautiful trees, wildlife, and the sound buffer between our neighborhood and trunk highway 3/railroad traffic. In other words, these lots will seriously affect most of the reasons we decided to build on this lot in Eagan. It appears that these five lots are forced into a small area and are very close to the railroad that has recently had heavier (three to four trains per dad) use. We are not opposed to the single family residential rezoning for the other lots of the Finch Place development. and certainly would encourage this zoning designation over multi-family zoning. Tllank you for your consideration of our concems. Sincerely, Tim and Allyson Czaja January 17, 2001 Community Development Department City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Attn: Pam Dudziak RE: Development Name of Finch Place Case #36-PS-18-12-00 Dear Pam: I am writing requarding the request of rezoning the above 12.6 acres from agriculture to single family, a preliminary subdivision to create 23 lots, and a variance to exceed the maximum cul-de- sac length of 500 feet. I will not be able to attend the public hearing on January 23, 2001, since I will be out of town with other neighbors on a school function, so I am sending a letter to be distributed at the meeting. I, along with my neighbors, have lived in Weston Hills Second Addition for seven years. When we built these homes the development was marketed as "accentuated by ponded wild life preserves and backing up to open land views". We purchased Lot 8, Block 1, since the lot was part of a "Wildlife Preserve and Pond". We paid premium price for this lot and have loved it ever since we moved in. There are currently about seven homes that border the pond. The Location Map provided with the Public Hearing Notice does not reflect the pond within the subject site area, but with the preliminary subdivision, there will be eight additional homes bordering the pond. My greatest concern is the significant tree loss. I am not totally against the proposed subdivision, but I am against the private drive easement off the cul-de-sac, allowing for five additional homes (lots 6-10 on the attached site plan) to be placed along the westerly side of the pond, running along Highway 3 and the railroad track. If these homes and the private drive easement are allowed, there will be significant tree loss, which right now is our sound buffer for the nice of the trains on the railroad track and the vehicles on Highway 3. These woods are also full of wildlife, our wildlife preserve area. I met with you, Pam, last week and reviewed the plans on this preliminary subdivision. You were the one that indicated that there would be significant tree loss. You stated that a normal development is allowed a 40% significant tree loss, but this developement has over a 60% significant tree loss! (To be exact, it's over 63%!) You did state that the builder/developer, Basic Builders, Inc., will be responsible for replacing the difference. According to the plan there are 427 total number of significant trees, allowing 171 of these (40%) to be removed, but there are 270 actual significant trees to be removed, thus a total number of 99 trees that need to be "mitigated". The plan states mitigated, not replaced. According to the dictionary, mitigated means "to cause to become less harsh or hostile". So does this actually mean replacement? I spoke to the developer/builder, Ed McMenomy of Basic Builders, Inc. last week. He stated that this is his first development in Eagan, so he said he'd follow Eagan code as to the replacement of new trees, probably with a 2" diameter, by 8'-10' tall, the "normal" new construction size tree. I'm sure that 100% of these 99 trees that are being removed are currently bigger than that size,since ~a they've had years of growth. I've been informed that every new development is to have a city park area. The three neighborhoods in this area, Weston Hills, Pines Edge, and Pine Tree are currently lacking a city park area. The developer needs to leave the area of Lots 6-10 along the westerly side of the pond as natural "city park" land. The developer should not be allowed to buy this back from the city for further development. I am not asking for playground equipment, or anything, just leave the natual habitat of the current land for the wildlife. Lots #6-10 that are proposed along the private drive easement are very close to the railroad track and highway, causing a safety issue for any future homeowners. Also, have you taken into consideration the flooding issue, as what happened this past July 2000? Our portion of land next to the pond was under water after the water rose considerably. At least this was temporary, and the water has since gone back down to "normal", but with the location of the proposed homes next to the pond, this could definitely cause a flooding problem for the lots bordering close to the pond. I am hoping that you will take these issues into consideration when you make your decision on the preliminary subdivision request from Basic Builders, Inc. and not allow the private drive easement for access to Lots 6-10. The remainder of the proposed homes could possibly be approved as shown on the site plan, but not all 23 homes. S' cerely, Denise Schapek 4751 Bristol Blvd Eagan, MIV 55123 3..30 Basic Builders, Inc. ' 14450 South Robert Trail Rosemount. MN 55068 (612) 423-3114 Fax 2; 423-7202 February 27, 2001 Mayor Patricia E. Awada, City Council Members: Paul Bakken, Peggy A. Carlson, Meg Tilley and Cyndee Fields City of Eagar_ 3830 Pilot Knob Road Eagan, MN 55122 RE: Finch Place - Preliminary Subdivision Approval Dear Mayor and City Council Members: y am the Vice-President and Director of Development of Basic Builders, !no., the applicant for Finch Place Preliminary Subdivision Approval. This letter is intended to address issues raised by the Advisory Planning Commission (APC) at its regular meeting on January 23, 2001, comments received at the public hearing on January 23, 2001, and concerns raised in the planning report by city staff dated January 18, 2001. On February 12, 2001, we met with city staff (planning, engineering, forestry, and water resources personnel) to address issues which had been raised. We have revised our plat to accommodate most, if not all, of staff's concerns. We respectfully request you consider the following when considering our Preliminary Subdivision application at the March 6, 2001 City Council meeting. The Finch Place Preliminary Subdivision application encompasses three (3) parcels of land, two of which are owned by Eugene and Deborah Finch, totalling approximately 7.5 acres. The third parcel is owned by the City of Eagan and consists of approximately 5 acres, 3.3 acres of which is comprised of wetlands and drainage and utility easements in favor of the City of Eagan. All parcels are designated for D-I, Single Family Residential uses under the City of Eagan's Comprehensive Guide Plan. The refusal of the APC to approve the rezoning of the parcels for single family residential uses is contrary to Eagan's Comprehensive Guide Plan. The Finch Place Subdivision, which complies with all of the City of Eagan's residential ordinances except for two small variances, was also denied largely, I believe, for land use reasons. 3 3/ February 27, 2001 Page Two The history of this subdivision application is significant. Before the Finch's agreed to sell their property, they and their attorney, John Bannigan, met with Eagan City staff to ascertain the City's interest and willingness to sell its property for a joint residential development with the Finch property. City staff represented that the Eagan parcel would be available for development with the Finch parcel and recommended that the purchaser of the Finch parcel contact the City directly to negotiate terms and conditions for the purchase of the Eagan parcel. In October 2000, we signed a purchase agreement with the Finch's for their property contingent upon negotiating an agreement with the City of Eagan for the Eagan parcel. I immediately began negotiations with Tom Colbert, Director of Public Works, and City Attorney, Robert B. Bauer, for the purchase of the Eagan parcel. Mr. Colbert indicated that when the City initially purchased the Eagan parcel its intentions were to keep the necessary easements and combine the remaining land with the Finch parcel to form one conticuous residential development as contemplated in Eagan's Comprehensive Guide Plan. After several draft purchase agreements, the City and Basic Builders agreed on the terms of a purchase agreement subject to approval by the City Council. On. November 21, 2000 the City Council approved the purchase agreement. Subsequent to ycur approval of the purchase agreement, we employed Pioneer Engineering to prepare a preliminary subdivision design for the Finch and Eagan parcels and filed a residential development application with the City of Eagan. At the public hearing held by the APC on January 23, 2001, only seven property owners expressed concerns about our proposed subdivision. A map identifying the location of the property owned by those expressing concerns and their property's relation to our subdivision is attached hereto. No abutting landowners home is located within one-hundred yards of a home in Finch Place. Their articulated concerns related primarily to tree, wildlife, and privacy issues. Notwithstanding the undisturbed buffer area provided for in our plat, several local residents preferred to keep the whole area proposed for Lots 7-10, Block 2 (Lots 5-9, Block 2 in our revised plat), as an undisturbed buffer area for their homes. Several even suggested it be kept as a park. I was surprised and disturbed that some of the planning commissioners endorsed the position that Lots 5-9, Block 2, should remain undeveloped and used for park purposes. Despite our willingness to address all of city staff's concerns, the fact that the property is guided for single family residential uses, and the fact that our subdivision meets all applicable city ordinances (except the two variances requested), our preliminary subdivision approval request was denied. February 27, 2001 Page Three We believe our development will enhance the Red Pine Lane corridor and be an asset to the City of Eagan and the community at large. Basic Builders, Inc. intends not only to develop the property, but also to build the homes located in the development, as we did in our Hawkin's Pond Subdivision (sixty-eight homes) located in Rosemount. As are the abutting neighbors who testified at the public hearing, we are concerned with the overall environment, aesthetics, appearance, and liveability of our Finch Place development. We believe we have addressed all of city staff's concerns with our proposed development. Attached hereto is a memorandum addressing in detail specific issues raised at the planning commission meeting. These issues have virtually all been resolved through the revision of our plat. If you have any questions or concerns with respect to our development, please do not hesitate to contact me. It is our desire to address and respond to any issues you may have. We thank you for your review and consideration of our preliminary sub::ivision approval request. We look forward to working with the City of Eagan to make Finch Place a first-class development and a reality. Respectfully Submitted, Ed McMenomy /J Vice- President, Basic Builders, Inc. 333 SPECIFIC ISSUE MEMORANDUM LOT SIZE AND SETBACK: Staff noted two issues with respect to lot design. First, two lots did not satisfy the 12,000 square foot lot size ordinance requirement. All lots in our revised plat now meet size/area ordinance requirements. Second, staff noted that several of the lots have small rearyard areas. The lots with small rearyard areas all abut upon wetland areas, a characteristic which is viewed by many potential residents in today's market as a very desirable amenity, preferred to large, open rearyards. These few lots, with wetlands comprising part of the backyards, are certainly more attractive and desirable than lots approved in the Oak Bluff Subdivision (small rearyards directly abutting Diffley Road) and Southern Lakes West Subdivision (small rearyards directly abutting railroad right-of-way). Nevertheless, to address staff's concerns, in. our revised plat, we increased the rear yard area for Lots 5-9, Block 2 by: 1; decreasing our front yard setback from, 25 feet to 20 feet for Lots 5-9, Block 2; 2) decreasing the width of the private street from 24 feet to 2~ feet; and 3) el_minating one lot from our plat. T ese ad-ustments meet the R-1 zoning requirements for setbacks and, private street width. WETLANDS: With respect to wetland issues, we are most certainly willinc to comply wit: item 15b of staff's recommended conditicns for preliminary plat approval which reads: "The developer shall re- establish disturbed buffer area into native wetland vegetation an_d =stitute wetland buffer protection zones as covenants or deed restrictions with lots adjacent to the wetland." In addition, by eliminating one lot and implementing the reduced setback and road width on the private street in our revised plat, we were able to significantly reduce any encroachment into the 30-foot wetland buffer area. Furthermore, we purposefully left the north end of Lot 9, Block 2, undiFturbed in an effort to mitigate the area we need to impact in the 30 foot wetland buffer area. TREE PRESERVATION: With our revised plat and our new tree inventory, we are able to significantly reduce our development's impact on existing trees. Our initial plat resulted in the removal of 270 significant trees, which was 63.2% of the trees on the site. Our revised plat results in the removal of 162 trees, which is 42% of the trees on the site. Our tree mitigation plan provides for planting 16 new "Category A" trees. The following practical difficulties and hardships exist on the site, which warrant favorable consideration of our tree mitigation plan: ii When. Eagan, built Red Pine Lane it completed a major excavation that left the new road approximately 14 feet 33,1 below the original topography of the property (See Memorandum Exhibit A). This causes extensive grading on our site in order to match the grade of Red Pine Lane, which in turn causes the removal of several trees. 2) Similar grading issues exist along the railroad right-cf- way, necessitating the removal of additional trees. Eagan experienced this same difficulty when it installed its drainage and utility easements along the railroad right-of-way (See Memorandum Exhibit B). 3) The majority of trees to be removed by our development consist of boxelder trees that are growing up around outbuildings, the horse corral, and in the ditches of the private roadway easement (See Memorandum Exhibit C). Furthermore, several boxelder trees were knocked down as a result of the straigtline wind storm two years ago (See Memorandum Exhibit D). Our tree mitigation and development plan has the following benefits. First and most importantly, and although the city tree ordinance categorizes boxelder trees as significant, our tree mitigation and development plan provides for the replacement of the removed boxelder trees with 16 "Category All trees, generally recognized as a much higher quality tree than a boxelder. Secondly, in order to mitigate for tree loss and provide a large buffer for property owners to the north, our development plan purposely leaves undisturbed, wooded land area on the north end of Lot 5, Bloc, 2. VARIANCES. We are requesting variances (i) to exceed the maximum cul-de-sac length of 500 feet by 30 feet and (ii) to allow a 25 foot front yard setback instead of a 30 foot front yard setback from a public street for Lot 4, Block 2. No access is available from State Highway #3 because of the railroad to the west and Weston Hills Subdivision to the north. Therefore, the only access to this site is from Red Pine Lane, necessitating the small 30 foot cul-de-sac variance. Cul-de-sac length variances of much greater lengths have been approved in the past for other developments within the city, including Cherrywood Knoll, Majestic Oaks, and Weston Hills Subdivisions. The 5 foot variance for front yard setback for Lot 4, Block 2, allows us to minimize grading and tree loss on this lot and to address the wetland issue discussed in "Lot Size and Setback" above. This variance will still provide for sufficient depth for vehicle parking on the driveway. Nine variances of equal or greater deviation from setback requirements were approved for similar reasons (grading and tree preservation) in the Cherrywood Knoll Subdivision. 33,5- 1 11ar) identify inq the location of the propcrtt owned by those expressnq concerns and their nrooerty's relation to our subdivision. WESTON HILLS i i , i , i 473 S~ s i , 01 / i / 4745 I # 4751/ c 3 /757 /4709 /'4 71 3 ~4t s- POND El - - - F- - - 535 543 ~i / a _ ❑ ~ ~.~.Red Pine Lane - - - LFil El - --L- 3~ EXHIBIT "A" MAL, . .l ~ 1 37 EXHIBIT "A" W, i a s w1: r r 338 EXHIBIT "B" rs -y r. 1 33? EXHIBIT "C" _ r ~ ~ ► _ ~ ~ ,lei-~ ~ , r• , 311o i EXHIBIT "C" • f 311/ _ -z a <r V+ „a,& iiaiRxa March 1, 2001 Eagan City Council, Eagan City Hall 3830 Pilot Knob Road, Eagan, MN 55122 Dear Mayor and Council Members, I am writing to you to provide you with more information about the Finch Place Development that will be brought before the council next Tuesday as well as provide you with some of the history with this piece of property. The City of Eagan became involved with this parcel of land in spring 1994 through a condemnation process. Approximately 2 acres was taken from us to build Redpine Lane, the necessary access to Redpine School. Although we were not in favor of the eminent domain action I believe my husband and I worked in good faith with the city as best we could. We allowed the city early access to the land so the school and road project could be completed on time. Many meetings took place at this time with Tom Colbert, Peg Reichert, Stan Sutter, Annette Marguerite, Mr. Bauer and of course our lawyer, Mr. Bannigan. There were many things that had to be worked out between the two parties. Money and assessments, of course, were issues which forced us into a long court trial. This was an extremely difficult and stressful time for our entire family. The final assessments were graciously postponed or delayed by the city council until the time the land would be divided up for development. The city had made a commitment to develop the city owned 5 acre parcel north of the Finch property at the same time development was to take place on this property. The time has come for this development. We have had many offers from various developers but decided to work with Basic Builders Inc. We have seen their quality developments elsewhere and we appreciate the positive and sincere manner in which they work. I am convinced they will build a superior development that fits well with the existing community and meets all city requirements. ~3 There was some opposition for this development expressed at the City Planning Meeting on January 23 from some of the residents around the pond. Although I'm sure they were very sincere with their statements, there were no complaints that were justified. They would all love to see the city property left as is. Who wouldn't enjoy a private wooded park unavailable to others, at city expense. I had similar feelings when the Weston Hills Project began. Ultimately the land owner has the right to develop and the Council has the responsibility to insure they do a quality job. We have come full circle and are at the place where we are ready to move on and let the land be developed according to Eagan's Comprehensive Guide Plan. I would request that you carefully consider and approve the Finch Place Development Proposal. If you have any other questions or concerns about the project or any of the history between the City Council and the Finches please call me as I would love to talk with you about it. Thank you for your time and consideration. I'll see you at the meeting! Sincerely, 0 6, ea~- I Debbie Finch 4790 So. Robert Trail Eagan, MN 55123 day phone 952-885-7800 home phone 651-681-1505 cell phone 651-246-1666 3~~ Agenda Information Memo April 2, 2001 Eagan City Council Meeting C. VARIANCE (OFF-STREET PARKING SUPPLY) CHEROKEE SIRLOIN ROOM ACTION TO BE CONSIDERED: ➢ To approve a 48 stall Variance from the off-street parking supply requirement for a restaurant located at 4625 Nicols Road in the NW '/4 of Section 31. FACTS: ➢ This request was continued from the November 21, 2000 City Council meeting to allow the restaurant's owner to produce cross parking agreements with properties to the north and south. Since the November Council meeting, the applicant has produced an agreement allowing the use of the office building parking lot located south of the restaurant (see attached applicant correspondence). In consideration of the agreement, the following should be noted: • It allows the restaurant to utilize the office building's approximate 80 off-street parking stalls on evenings and weekends. • It is private in nature and the City has no control to keep it viable. • It terminates on October 31, 2001. • Because it is not perpetual (and recorded with the property), the City Code does not recognize the approximate 80 off-site parking stalls as providing required off- street parking for the restaurant. ➢ No off-site parking agreement has been provided for the property to the north. ➢ The Cherokee Sirloin Room was constructed in 1979. The building measures 10,088 square feet in size and includes 384 seats. The two-story seasonal patio measures 1,085 square feet in size and includes 73 seats. In total, 105 off-street parking stalls are provided on site. ➢ According to the City Code, a restaurant must provide at least one parking space for each three seats based on capacity design. ➢ In the spring of last year, the Cherokee Sirloin Room constructed a two-story seasonal patio without obtaining a building permit as required. ➢ Prior to deck construction, the restaurant failed to satisfy the off-street parking requirements of the code for the number of seats provided (for 384 seats, 128 stalls are required and only 105 stalls are provided). This condition is considered a legal nonconformity and has a right to continue indefinitely under the terms of the restaurant's original approval. ➢ No off-street parking stalls were removed as a result of the seasonal patio construction. ➢ The seasonal patio adds 73 seats to the restaurant's seating capacity increasing the number of required off-street parking stalls from 128 to 153. ➢ While a building permit application has been received, issuance is being withheld (by the Inspections Division) pending positive action on the requested variance. If the variance is not approved, the permit will not be issued and staff will request that the seasonal patio be removed. ➢ According to the applicant, the seasonal patio was added in an attempt to increase business in the summer months and that the hardship for the requested variance is based on a number of factors as summarized below: 1. The seasonal patio will be used only from May to September and that within that time only 25 percent of the patio seats are in use. 2. Although not recorded with the property, an agreement exists with the adjacent property to the north (former Hardees Restaurant) allowing overflow parking on such site. To date however, the applicant has not provided evidence of such agreement. 3. The restaurant leases parking from the adjacent office building to the south on evenings and weekends. 4. The seasonal patio construction did not result in the loss of any existing off-street parking stalls. ATTACHMENTS (3) November 21, 2000 City Council Meeting Minutes, page 3 Staff report, pageJYa*through3V Applicant correspondence, page 3 L/6 Ea-an Cite Council NIeetiM! Minutes N'ovember 21. 3000 Pwo1 VARIANCE (OFF-STREET PARKING SUPPL V) - CHEROKEE SIRLOIN ROOM City Administrator Hedges introduced this item regarding the request for a 4S stall variance from the off-street parking supple requirement for a restaurant located at 462 Nicols Road in the NW `/4 of Section 31. Senior Planner Ridley provided a staff report. Councilmember Carlson asked what had happened to the volleyball courts that had been located on the site. Senior Planner Ridley stated that the courts had been removed, as they had been installed without City approval. Rick Casper, applicant. apologized for the lack of a building permit for the recently constricted t,,vo-story seasonal patio. He stated he had assumed the builder of the patio had applied for the permit. He went on to explain that Casper's has an agreement with the nei`hboring Hardee's regarding parking. He stated there is a cross easement on the properv- Councilmember Blomquist asked if the cross easement document is recorded with the City. Mr. Casper stated there is no recorded document. Councilmember Carlson stated she would like to allow time for the applicant to provide documents regarding easements on the Hardee's site and also the adjacent office building parking lot. Councilmember Blomquist asked about on-street parking and if there a record of problems. Staff indicated there had been no indication of on-street parking problems. Councilmember Blomquist moved, Councilmember Carlson seconded a motion to continue the public hearing regarding a variance request for Casper's Cherokee Sirloin Room until or before the First Council meeting in April 2001. Aye: 3 Nay: 1 Councilmember lasin opposed, stating she felt the matter could be approved as presented. PLANNING REPORT CITY OF EAGAN REPORT DATE: November 8, 2000 CASE: 31-VA-11-10-00 APPLICANT: Casper's Cherokee Sirloin Room HEARING DATE: November 21, 2000 PROPERTY OWNER: Richard Casper PREPARED BY: Bob Kirmis REQUEST: Variance (off-street parking requirement) LOCATION: 4625 Nicols Road COMPREHENSIVE PLAN: LB, Limited Business ZONING: LB, Limited Business SUMMARY OF REQUEST Casper's Cherokee Sirloin Room located south of Cliff Road and west of Nicols Road is requesting approval of a Variance from the off-street parking supply requirement for a restaurant. Specifically, the applicant is proposing to provide a total of 105 off-street parking stalls, 48 less than the 153 stalls required by code. AUTHORITY FOR REVIEW City Code Chapter 11, Section 11.40, Subdivision 3C states that the Council may grant a variance and impose conditions and safeguards therein if: 1. The Council shall determine that the special conditions applying to the structures or land in question are peculiar to such property or immediately adjoining property and do not apply generally to other land or structures in the district in which said land is located, and that the granting of the application is necessary for the applicant. 2. The granting of the proposed variance will not be contrary to the intent of this Chapter and the Comprehensive Guide Plan. 3. That granting of such variance will not merely serve as a convenience to the applicant, but is necessary to alleviate demonstrable hardship or difficulty. 3 ~O Planning Report - Cherokee Sirloin Room Variance November 21, 2000 Page 2 BACKGROUND In the spring on this year, the Cherokee Sirloin Room constructed a two-story seasonal patio without obtaining a building permit as required. Because a permit was not obtained, staff was not provided an opportunity to evaluate the adequacy of the restaurant's off-street parking supply (and the impact such patio would have on off-street parking). In an attempt to "legalize" the previously constructed patio, a building permit application has been received and a parking evaluation has been conducted. The investigation of the site's off- street parking supply has revealed the following: ➢ Prior to deck construction, the restaurant failed to satisfy the off-street parking requirements of the code for the number of seats provided (for 384 seats, 128 stalls are required and only 105 stalls are provided). This condition is however, considered a legal nonconformity and has a right to continue indefinitely under the terms of the restaurant's original approval. ➢ No off-street parking stalls were removed as a result of the seasonal patio construction. ➢ The seasonal patio adds 73 seats to the restaurant's seating capacity increasing the number of required off-street parking stalls from 128 to 153. While a building permit application has been received, issuance is being withheld (by the Inspections Department) pending positive action on the requested variance. If the variance is not approved, the permit will not be issued and staff will request that the seasonal patio be removed. CODE REQUIREMENTS According to the City Code, a restaurant must provide at least one parking space for each three seats based on capacity design. EXISTING CONDITIONS The Cherokee Sirloin Room was constructed in 1979. The building measures 10,088 square feet in size and includes 384 seats. The two-story seasonal patio measures 1,085 square feet in size and includes 73 seats. In total, 105 off-street parking stalls are provided on site. The site is bounded on the north, south and east by commercial uses and on the west by Cedar Avenue. Access to the site is provided from the east via Nicols Road. 3V~ i Planning Report - Cherokee Sirloin Room Variance November 21, 2000 Page 3 The applicant has indicated that he has an agreement (not recorded) with property owners to the north and south to utilize such properties for overflow parking on evenings and weekends, however, the City Code does not recognize this off-site parking as providing required off-street parking for this restaurant. APPLICANT'S ESTIMATE OF HARDSHIP According to the applicant, the seasonal patio was added in an attempt to increase business in the summer months and that the hardship for the requested variance is based on a number of factors as summarized below: 1. The seasonal patio will be used only from May to September and that within that time only 25 percent of the seats are in use. 2. Although not recorded with the property, an agreement exists with the adjacent property to the north (former Hardees Restaurant) allowing overflow parking on such site. 3. The restaurant leases parking from the adjacent office building to the south on evenings and weekends. 4. The seasonal patio construction did not result in the loss of any existing off-street parking stalls. EVALUATION OF REQUEST Through "grandfather" rights, the restaurant in question is legally allowed a 23 stall parking deficit (128 stalls required and 105 stalls provided). The applicant has requested a variance to allow this deficit to be increased to 48 parking stalls. In consideration of this matter, the following should be noted. ➢ Due to site area limitations, no additional off-street parking stalls can be provided on site. ➢ The applicant has offered to close a portion of the interior dining room (and equivalent number of seats) at such time when the seasonal patio is open thereby not increasing the "pre- patio" parking demand. Staff however considers such option problematic from an enforcement standpoint. ➢ The fact that the Cherokee Sirloin Room utilizes the Hardee's Restaurant site and adjacent office building property to the south demonstrates an existing parking shortage 3 sv Planning Report - Cherokee Sirloin Room Variance November 21, 2000 Page 4 ➢ While it is acknowledged that the restaurant leases off-street parking spaces, there are no guarantees that such arrangement will exist indefinitely, and further, the City has no control over these private arrangements. SUMMARY/CONCLUSION The applicant is requesting a variance from the off-street parking supply requirement for a restaurant, specifically proposing a total of 105 off-street parking stalls, 48 less than the 153 stalls required by code. A determination as to whether the applicant has adequately demonstrated hardship is considered a policy matter to be determined by City Officials. ACTION TO BE CONSIDERED To approve a 48 stall Variance from the off-street parking supply requirement for a restaurant located at 4625 Nicols Road. If the variance is not approved, the City Council should direct the removal of the structure. r Eagan Boundary Parcel Area Area Location Map StrNt Centerline Building Footprint ii .017 7 1 o r\ i 0b `~N I 0 3 I it s ~ J, 17 4 IN I 31 f 4p, ` ; ~ / ~ ] l ~ ~i I J$i 7 au141! a~l~lt ~r ~ i ! Subject Site i I: ' f t \ .s l +10 S Dim, --7 me 0 r+eop ai■V 19 39 ®B® --fta a s\~ • ~y n PI~ a y I uslf~ e e I g~ a■ v t 1 i ' ! 1~44 1 ! . t as 1000 0 1000 2000 Feet Development/Developer. Richard S. Casper (Cherokee Sirloin Room) Application: Variance Case No.: 31 VA-11-10-00 35'a Map Pn"rW carry 06 AMView 1,. pawl 6aae ffW dM pro ndad by Dakota County Land Survey DaPwwr-t ad is aff" n as of Agsf XM THIS MAP 13 INTENDED FOR REFERENCE USE ONLY E 40tity of Eagan M I N N E S 0 T A The City of Eagan and Dakota County do not guarantee the accuracy of this Information and are S C-11tTY111fY O•Y.It+trT•nt O•a•nT•nI not responsible for errors or omissions. : I,1, + aZ Uh = t W 11 ! C~ V e i I i I! Y jI ! 1 TI -111-T T 4! r l I-T I T 1 i q4woo I ~ I y I / ° l e a I ~i / dK Comm 9 ? ~Y _ 4 O i, IN, , ~'s+f : i14+' Ij g~~ i o 9L 5 ~ 3~ I i ! fill a: ss q w I FAA r4.1A r5;1 z A p :o'.:::, 3'XX rr113 ~3 > p 26 Wi ggg Z~2 i e~ = g x _ SEE O H ~i~ 'g ? 3~r~3 SITE PLAN 1 CHEROKEE )IRLOIN ROOM j44 S", &4~30a, 4625 Nicols Road • Eagan, MN 55122 • 454-6744 Project Description First, we give you our reasons for adding a deck; and secondly, try to explain to you why we have enough parking. We decided to add a deck because we have a seasonal business where most of our trade occurs during the winter months with December being the busiest time of year for us. We also specialize in company parties, most of which occur during the winter months due to the fact that most people take their vacations during the summer. Lastlv, our summer business has struggled because.many people eat lighter foods in the summer and prefer to grill at home. With these facts in mind, we felt that an outside deck might help our summer business. Some facts on our parking: 1. We only use the deck from May to September and of that time only about 25% was actually in use. 2. Our lunch trade is slow and the restaurant is hardly ever filled, only in rare times when we have a company party. We have even started a 54.95 lunch buffet to help increase business. I We share the parking lot with the Hardees business and have a cross-easement for parking. 4. We have a lease with the office complex next to us, which allows us to use their parking lot during weekend and evening hours. 5. The present deck did not use any of our present parking stalls. An idea may be to keep the current parking situation as it is, and then re-evaluate it in twelve months. We are open to any ar-I all suggestions to make this project work for both of us. Thank you for considering this request. CAS' IC'.bk'ord`.EaganparkingProject doc 3-57Y APPLICANT CORRESPONDENCE 10;26;00 fuJ Prlnled on recycled paper. CHEROKEE )IRLOIN ROOM qaowj"~n st", (~'neal ~oo~ ~ e-i-i 4625 Nicols Road • Eagan, MN 55122 • 454.6744 March 28, 2001 City of Eagan 3830 Pilot Knob Road Eagan. MN 55122-1897 To whom it may concern: NVe have enclosed a copy of our lease with the property next door at 4635 Nicols Road. It allows us to park from 5:30 PM until 5:00 AM Monday through Thursday and 5:00 PM on Friday through the entire days of Saturday and Sunday. The lot provides us with over 80 additional parking stalls. We are working with the current owner to secure additional years on the parking lease. We have met with the new owners of the )A'endy's restaurant. which will be north of us. We are looking into repaying the entire parking lot. We are looking forward to the same amicable relationship that we had with the Hardee's restaurant. We have enclosed a copy of our customer counts at lunch. We are currently in no need of additional parking during the daytime hours. Lastly. it is in our own best interest to provide adequate parking to our customers, because without it we will not continue to enjoy the success "ye have. Sincerely. Rick Casper Owner. Caspers' Cherokee Sirloin Room 3S6090, " Ninled on recycied paper. t Agenda Information Memo April 3, 2001 Eagan City Council Meeting D. SCHEDULE PRESENTATION - JULY SUPER STORM IMPROVEMENT REPORT ACTION TO BE CONSIDERED: Schedule Special City Council Meetings to be held on April 26 (5:30pm), April 27 (5:30pm) & April 30 (5:30pm), and/or other dates, in the Council Chambers to review the Engineering Report identifying proposed infrastructure improvements responding to the July 2000 Super Storm. FACTS: • On July 7-9, 2000 the City encountered an extraordinary rainfall event resulting in severe flooding throughout the community. In response to this Super Storm, the Council ordered the preparation of an Engineering Analysis Report. This report was presented to the community on Nov. 9, 2000. • Subsequent to that preliminary report, the Council directed the staff to meet with each of the major impacted areas in a series of weekly meetings to review and discuss the preliminary findings and conceptual improvements. Additional information was provided to the City at these meetings which was taken into consideration in refining the original concepts into proposed infrastructure improvement options. • It is anticipated that this follow-up Engineering Improvement Report will be completed near the end of April. In reviewing the Council's work and meeting schedule during the next 30-45 days, staff is proposing that the results of this report be presented during a series of short neighborhood meetings similar in format to the first series of meetings held last Nov. 17 & 18. • A desirable outcome of these meetings would be the public's concurrence and Council's approval of a specific improvement option and authorization for the preparation of a Feasibility Report with preliminary Plans & Specifications for specific segments. 3-!"6 Agenda Information Memo April 3, 2001 Eagan City Council Meeting E. CONSIDERATION OF PROPOSED RIGHT OF WAY FEES ACTION TO BE CONSIDERED: Approve an Amendment to the City's 2001 Fee Schedule regarding the City's Right Of Way Management Program Permit costs. FACTS: • City staff worked very successfully with local utility owners and operators soliciting input to develope a consensus to create the new Right of Way (ROW) Ordinance and Management Program. This new ordinance was formally approved by the Council on August 1, 2000. Due to concerns expressed at that time regarding a proposed companion fee schedule, only the ordinance and Management program was approved. • Additional meetings have occurred since August of 2000, working with the various impacted and interested utility owners and operators toward reaching an agreement or consensus regarding the necessary fee schedule to allow the City to recover its significant costs in managing the explosive increase in use of the public rights of way for private utility installations and maitenance. • State Statute 7819.1000 recognizes the local governments responsibilities, as stewards of the public rights of way, to recover thier costs for the overall management of private utilites' use of these rights-of-way. ISSUES: The League of Minnesota Cities (LMC) and City Engineer's Association of Minnesota (CEAM) created a Model ROW Ordinance that provides a draft fee schedule example. This fee schedule was specifically created estimating the expenditure of local government resources in various categories and established recovery fees. City staff has evaluated the Model ROW Ordinance fee schedule along with other communities' fee schedules and has determined that adopting a similar fee schedule would generate ROW Management Fees greater than what is needed to recover Eagan's costs of the ROW Management Program. Meetings with local utility owners have generated general support for Eagan's proposed ROW Fee evaluation methodology but consensus could not be reached about the appropriate ROW Construction Permit Fee itself. In the development of the City of Eagan draft ROW Fees Schedule, staff has attempted to find the most fair and equitable solution to simply recover our cost for managing the City's rights-of- way as allowed by State Statute. The proposed ROW fee schedule will be applicable to all users of the rights-of-way including telecommunications' providers and private utilities. The City attorney's office has reviewed this proposed fee schedule and is in agreement with its compliance to State Statutes. ATTACHMENTS: • Memo summarizing costs and proposed ROW Fees, ages through. • Right of Way Fee Meeting Announcement, page • Written response from Dakota Electric/Excel Energy, page 3 ~j-~ MEMO city of eagan TO: THOMAS L. HEDGES, CITY ADMINISTRATOR FROM: TOM COLBERT, DIRECTOR OF PUBLIC WORKS TOM STRUVE, PUBLIC WORKS COORDINATOR DATE: MARCH 28, 2001 SUBJECT: CITY COUNCIL BRIEFING/ RIGHT-OF-WAY MANAGEMENT PROPOSED RIGHT-OF-WAY FEES The purpose of this memo is to provide the City Council with the specific information to help the Council determine the appropriate ROW Fees Schedule necessary to recover City ROW management costs. The Council approved a new ROW Ordinance and ROW Management Program on August 1, 2000. HISTORY Local governments have long provided public rights-of-way largely for public transportation. Over time, these rights-of-way also became logical locations for a number of utilities. Because these utilities were generally considered to be in the public interest and many of them, over time, became regulated monopolies, they were permitted to occupy the public right-of-way along with public utilities such as sewer, water and storm sewer facilities. The deregulation of the telecommunication's industry has introduced a substantial number of additional service providers wanting to occupy the rights-of-way. In deregulating the telecommunication industry, Congress specifically recognized the need for and authority of local governments to manage public rights- of-way in the public interest. During the 1990's, the Minnesota Public Utilities Commission, the League of MN Cities (LMC), and the City Engineers Association of Minnesota (CEAMI) collaboratively addressed the fundamental issues and challenges associated with right-of-way management. The LMC/CEAM Model Ordinance resulted from that effort and has provided the basis for "standardization" within parameters developed with input from all stakeholders. Several metropolitan communities including St. Paul, Minneapolis, Bloomington, Fridley, and Roseville have adopted new Right-of- Way Management Ordinances, programs, and fee schedules based upon recommendations and proceedings from these groups. ISSUE The primary issue before the City Council is to determine the most appropriate fee schedule allowing recovery of costs of the City's ROW Management program. City staff worked very successfully with local utilities/ROW facility owners and operators soliciting input and developing consensus to create the new ROW Ordinance and ROW Management Program formally approved in August of 2000. Additional meetings have occurred since August of 2000, working with utilities/ROW facility owners and operators toward agreement about an appropriate fee schedule. State Statute 7819.1000 addresses the ability for local governments to recover costs for management ofrizhts-of-way: Subpart 1. Permit Fee. A local government unit that requires a permit for excavation in or obstruction of the public right-of-way shall make its permit fee schedule available to the public. The permit fee schedule must be established in advance and designed to recover the local Qovernment unit's actual cost incurred in managing the public right-of- way. Subpart 2. Allocation of Permit Fees. Permit fees must be based on an allocation among all users of the public right-of-way, which shall include the local government unit itself, so as to reflect the proportionate costs imposed on the local government unit by each of the various types of users of the public rights-of-way. Although the local government unit must be allocated its proportionate share of permit fees, the local government unit need not transfer funds to pay permit fees. The LMC/CEAM Model ROW Ordinance provides a draft fee schedule example. (please see Exhibit "A") This fee schedule was specifically created estimating expenditure of staff resources in various areas categories and establishing recovery fees. Many of the Twin City Metropolitan Cities have adopted the LMC/CEAM Model Fee Schedule or a similar fee schedule with slight variations. Attached (Exhibit "B") is a fee matrix incorporating ROW fees currently collected by Bloomington, Fridley, Roseville, St. Paul and Minneapolis. Four of the five City's included have ROW Excavation Permit fees based on size of excavation and/or length of trenches. Fridley has one general fee for all ROW excavations. In the development of the City of Eagan draft ROW fees schedule, (please see attached Exhibit "C") staff has attempted to find the most fair and equitable solution to simply recover our cost for managing the City's rights-of-way as allowed by State Statute. The proposed fee recovery is most similar to Fridley's. During the 2000 construction season: ROW permits issued - 273 Estimated City cost for managing ROW program $76,300 2000 Estimated Resource expenditure: 1.25 FTE (staff time) Average $20.00 per hr. + 40% (benefits) = $72,800 Staff inspection vehicle (annual cost + fuel/rnaint.) = 3,50 Total $76,300 CITY OF EAGAN PROPOSED FORMULA FOR ESTABLISHING ROW FEES: ROW permits issued in 2000 - 273 Permits for ROW installation (New Developments- approx. '/Z inspections / follow-up) - 24 (proposed fee -$145) $3,000 Permits for ROW installations -249 (proposed fee -$290) $72,210 Proposed fees recovered to manage ROW $75,210 Estimated misc. fees (proposed) $ 1,090 2000 estimated City cost for managing ROW program $76,300 As previously discussed, City staff has met twice with interested ROW utilities/facilities owners' representatives to attempt to reach consensus about ROW fees. The meetings provided very positive opportunities for all parties to offer suggestions, comments, and have questions answered. General comments: • ROW utilities/facilities owners' representatives generally agreed to the City's proposal for a simple ROW Excavation Permit for any logical "neighborhood" geographical area. All agreed that one set fee per permit should balance out between extensive and less extensive scopes of projects. • ROW utilities/facilities owners' representatives generally suggested that the proposed fee of $290 be reduced. $200 was suggested as an alternative ROW Excavation Permit Fee. • ROW utilities/facilities owners' representatives generally agreed that the City's proposal for a simple ROW Excavation Permit for any logical "neighborhood" geographical area would be less costly for them than most other ROW fee schedules based on the LMC/CEAM Model Fee Schedule currently used by other agencies. STAFF NOTE: Approximately 56 miles (295,680 ft.) of fiber was installed in Eagan during 2000. Approximately 6 miles (31,680 ft.) of utilities infrastructure was repaired or installed in Eagan during 2000. o Applying the LMC/CEAM Model Fee Schedule linear foot cost of $.69 per ft. in addition to the $125 Excavation Permit Fee to the City's 2000 ROW Excavation Permits would have yielded approximately $246,818 in ROW permit fees in 2000. o Applying the average cost charged by Cities from "Exhibit B" of $1.175 per ft. in addition to the Excavation Permit Fee to the City's 2000 ROW Excavation Permits would have yielded approximately $396,319 in ROW permit fees in 2000. (This is far in excess of the fees needed to recover our costs of management of the ROW Program. ) 3~ij/ The proposed ROW fee schedule will be applicable to all users of the rights-of-way including telecommunications' providers and private utilities. The City will be implementing software systems and time card revisions during 2001 to enable accurate identification of resources used to manage the City rights-of-way. In future years, at the end of each construction season, costs associated with the ROW Management Program can be calculated to determine if an adjustment to the Fee Schedule would be appropriate. The City attorney's office has reviewed this proposed fee schedule and is in agreement with its compliance to State Statutes. Approving this ROW Management Fee schedule will require amendment of the City's 2001 general fee schedule. (Exhibit "D") Approval of the proposed ROW fees schedule will allow the City to enter into the 2001 construction/building season with the ability to fully recover all costs associated with management of the City's Rights-of-Way. As always, I would be more than happy to provide any additional information you may need. Respectfully submitted, Director of Public Works Attachments: Exhibits, A, B, C, & D Row Fees Meeting Announcement Response from Dakota Electric/Excel Energy C; Russ Matthys, City Engineer Arnie Erhart, Superintendent of Streets and Equipment Wayne Schwan, Superintendent of Utilities 361 Exhibit A Model Ordinance LMC/CEAM Right-of-Way Ordinance SAMPLE RIGHT-OF-WAY PERMIT FEE SCHEDULE. The attached document is a fee schedule prepared by the City of Bloomington to support their right-of-way permit fee system. Under Minnesota Statute Sections 237.162 and .163, as well as applicable Minnesota Public Utilities Commission Rules, right-of-way permit fees must be based on the city's actual right-of-way management costs. Accordingly, the attached fee schedule looks at the various city activities associated with the registration and permit process. It then estimates the time associated with performing those various activities. Finally, it applies an hourly rate to each of the activities to arrive at the appropriate permit charge. Obviously the time and hourly rate will vary from city to city. However, the methodology used is a sound one and may help you arrive at a defensible fee system. 3~~ RIGHT-OF-WAY FEES & CHARGES Cost Estimates for Fees t. Re¢istration Fee Time X S Per = Cost Involved Hour our Administration 0.25 X 40 = $ 10.00 Review 0.50 X 40 = 20.00 Recording 0.25 X 40 = 10.00 Total Cost $ 40.00 Proposed Fee = L40.00 2. Excavation Permit Fees A) Hole Administration 0.25 X 40 = $ 10.00 Verification 1) Plan Review 0.50 X 45 = .22.50 2) Inspection a) Location before work 0.50 X 30 = 15.00 b) Compliance during work 0.50 X 30 = 15.00 c) Completion after work 0.50 X 30 = 15.00 d) Reinspection 0.25 X 40 = 10.00 3) Testing Result Review a) Compaction 0.083 X 40 = 3.33 b) Material 0.083 X 40 = 333 4) Mapping a) Review data 0.25 X 45 = 11.25 b) Transfer to Autocad 0.25 X 45 = 11.25 c) Insert to overlay to tie in 0.25 X 45 = 11.25 Total Cost $127.91 Proposed Fee $125.00 3~3 B) Emergency Hole Administration 0.25 X 40 = $ 10.00 Inspection after completion 1.50 X 30 - 45.00 Total Cost $55.00 Proposed Fee 555.00 C) Trench Administration 0.25 X 40 = $ 10.00 Verification 1) Plan Review 1.50 X 45 = $ 67.50 2) Inspection a) Location before work 0.50 X 30 - 15.00 b) Compliance during work 1.50 X 30 = 45.00 c) Completion after work 1.50 X 30 = 45.00 d) Reinspection 0.75 X 40 = 30.00 3) Testing Result Review a) Compaction 0.083 X 40 = 3.33 b) Material 0.083 X 40 = 3.33 4) Mapping a) Review data 0.50 X 45 = 22.25 b) Transfer to Autocad 0.25 X 45 = 11.25 c) Insert to overlay to tie in 0.50 X 45 22.25 Total Cost 5275.40 The average trench is 330 lin. ft. past the width of a hole. Therefore, the number of 100 lin. ft. (or portion thereof) units is 4. The cost per 100 lin. ft. unit is 275.40 / 4 = $68.85/100' unit. Proposed Fees = $ 20.00/100 lip, LL !Plus Hole Feel 3. Obstruction Permit Fee A) Administration 0.25 X 40 = $ 10.00 B) Recording 0.25 X 40 = 10.00 C) Review 0.75 X 45 = 33.75 Minimum Base Coat $ 53.75 Proposed Base Fee LEM Plus additional fee based on length Inspection 1) Compliance during work 1.50 X 30 = $ 45.00 2) Completion after 0.25 X 30 = 7.50 Additional fee on assumed 10001in. ft. permit = $ 52.50 Additional cost per lineal foot = $52.50 / 1000 = 0.0525 Proposed Fee = $50.00 plus 0.05 lin, ft. 4. Permit Extension Fee A) Administration 0.25 X 40 = $ 10.00 B) Recording 0.083 X 40 = 3.33 C) Review 1.0 X 40 = 40.00 Total Cost = $ 53.33 Proposed Fee = $ 55.00 5. Delay Penalty A) Administration 1.5 X 40 = $ 60.00 For up to 3 days of non-completion and non-prior notice before specified completion date. After 3 days, an additional charge of $10/day will be levied. Total Penalty Charge = $ 60.00 (Up to 3 days late) Each day late over 3 days = Plus 10,001 Dav F z' , z A MNI ' o i o W IL H` o a--~ W n Z all L LL W O Q " Q N Q Q L Z Z o Z Z Q . p v o 0 y H` y ~ i y f ~ C7 O a ;H, (DI Lo. U. U-) M Ln: J M N W N Vl Ln 69 H m '0 aCL W W U. 0 CD; LL Lr) 3e 44 t2Z J 41 0 9 y 44 e,. O C O p m W LK u7 { a j__ ~o N ' 0°~ c L+n o 04 CL 1 O Ln U. Ix a O ~ a 1 C Q' to LO = y a so; Z' H r ^ W 49 (D ms's LA W~ _ L d N H; 0 - A c F- a O N Y m Q i w; p' Ln 7 x H M M CL y> Z I 4)x~ LO rE € oLE°t U'~= 0 M a _ O ~ U E L Ls H f0 N E L ro H N L_~'K~o v,m m cc rn Le a~ o m . La co ao Ebo n~ o at U') 0 W O p Ln cxg m$ O U HtO~ t~A~ t4EOLn ~d m i m Y U- N C O C C y O C v C i0 at z v W m .m ~ ~ U 7 a W W . F- O O Exhibit C City of Eagan Right of Way Management Ordinance Permits and Fees DRAFT 1. REGISTRATION FEE $40.00 Back ound: (Administration $28.50 av.per hr. - Inspections $20.00) This is a one-time fee for each registrant. It is designed to cover the administrative costs of reviewing and recording user registration, insurance, bonds, and work plans. Cost Estimate: Time (Hours) X Hr = Cost Administration 0.25 X 40 = $10.00 Review 0.50 X 40 = $20.00 Recording 0.25 X 40 = $10.00 Total Cost $40.00 PROPOSED $40.00 FEE 2. ROW EXCAVATION PERMIT $290.00 A ROW EXCAVATION PERMIT Administration 1.00 X 40 = $ 40.00 Verification 1) 1) Plan Review .50 X 40 = 20.00 2) Inspection a) Location before work 1.50 X 28 = 42.00 c) Completion after work 1.50 X 28 = 42.00 d) Reinspection 1.00 X 28 = 28.00 1.00 X 28 = 28.00 3) Mapping a) Review data 0.75 X 40 = 30.00 b) Transfer to Autocad 0.75 X 40 = 30.00 c) Insert to overlay to tie in 0.75 X 40 - 30.00 Total Cost $290.00 PROPOSED ROW $290.00 EXCAVATION PERMIT FEE B PROPOSED ROW $145.00 EXCAVATION PERMIT FEE (NEW DEVELOPMENT 36~ 1 City of Eagan Right of Way Management Program Permits and Fees Page 2 of 2 3. Obstruction Permit Background. This permit will be required for the following activities: installing or maintaining overhead lines, maintaining or replacing utility poles or supports, and installing underground facilities in existing conduit. The permit is not intended for minor maintenance work of short duration that has a minimal impact on the public use of the right-of-way. The permit will be required on work that continues for a period in excess of 8 total hours or any normal workday. Such time period is measured either as a single day or as a continuance of the same work over more than one day. The maximum length of a single permit shall be 5,000 feet. Cost Estimate: Base Fee. Time (Hours) x Hr = Cost Administration 0.50 x 40 = $20.00 Review 0.25 x 40 = $10.00 Inspection /follow-up 0.70 x 28 = $20.00 Total Cost $50.00 PROPOSED $50.00 FEE 4. Degradation Fee Degradation Cost subject to Minnesota Rules 7819.1100 will be the cost to achieve a level of restoration as determined by the city at the time the permit is issued, not to exceed the maximum restoration shown in plates 1 to 13, set forth in Minnesota Rules parts 7819.9900 to 7819.9950. 5. Permit Extension Background: When the work is not going to be completed by the assigned completion date, the permittee is required to notify the City and request a Permit Extension. The permittee must request the extension at least 24 hours prior to the completion deadline. A delay penalty, may be assigned based on the additional time and inspection needed. If the work is not completed by the permit expiration date, and a permit extension is not applied for, the permit will be considered invalid. If the permittee continues to work without a permit, the City will issue a new permit and charge again the original permit fee. \\EA_FS2\SYSIGROUP\ENGINEER\Tom Struve\ROW\7a- fees 3-28-01.doc 36ff Exhibit D 2000 FEE SCHEDULE DEVELOPMENT REVIEW (cont'd) Fee Driveway agreement preparation $ 200.00 Lot combination agreement 200.00 Vacation proceedings 300.00 plus out-of-pocket City costs on replacement easements and/or transfer of property if handled outside normal subdiv. process Industrial revenue bond and multi- 500.00 plus out-of-pocket City costs family housing bond processing Tax increment processing fee 500.00 plus out-of-pocket City costs CONSTRUCTION-RELATED PERMITS Construction in City right-of-way/easement Driveway/sidewalk 20.00 All other construction: Registration fee 40.00 Excavation permit 125.00 Grading/excavation If preliminary platted 300.00 If not preliminary platted 0-5 acres 200.00 each additional acre over 5 50.00 (600.00 maximum) Renewal 200.00 ROW MANAGEMENT FEES (proposed) ROW Registration Fee 40.00 ROW Excavation Permit 290.00 Row Excavation Fee (New Development) 145.00 Obstruction Permit 50.00 Right of Way Fees Meeting t. We need your he/p! During 2000, representatives from your companies assisted the City of Eagan in the development of a new Right of Way Management Ordinance. We are now ready to begin developing a ROW Management Fee Schedule. As a result of our success at creating a "user friendly" ROW Ordinance together, we wish to invite you or a representative of your company to a meeting(s) to help us develop a ROW fee schedule to be presented to the Eagan City Council for approval in early 2001. We respect and appreciate your input and look forward to your participation. Date: Wednesday, February 1411, 2001 Location: City of Eagan Municipal Center, Conference Rooms 1 A-B Time: 10:00 A.M. - Noon Please RSVP to Tom Struve, Public Works Coordinator at Tstruve(cici.eaBan.mn.us Thanks! 3 020 March 28, 2001 Mr. Tom Struve Public Works Coordinator City of Eagan 3830 Pilot Knob Road Eagan, MN 55122-1897 SUBJECT: Proposed ROW Fee Schedule Dear Tom: As representatives of Dakota Electric Association and Xcel Energy, we would like to jointly express our appreciation to the Public Works Department of the City of Eagan for including us in communications involving the development of your proposed ROW fee schedule. Joel Rausch, Russ Matthys, Tim Pahr and you were most helpful in providing documentation to the utility providers which explained how the proposed cost structure was designed. The City of Eagan has truly set the standard for the successful adoption of a ROW management program that meets the needs of the city and the operational requirements of our respective utility companies. We understand the the proposed fee schedule will be presented to the city council members for review and possible adoption on April 3. During a recent work session hosted by the City, we were invited to submit written comments regarding the proposed fee schedule. The following is a brief summary of our concerns regarding the proposed fee structure: (1) City staff should be commended for providing the level of detailed documentation which identify the costs involved in year 2000 for managing the city's ROW. During our most recent discussions, the issue was raised by one of the utility operators that it might be beneficial to review a longer timeframe to determine costs (i.e. a two or three year historical perspective) to determine the accuracy of cost components. (2) Our main concern is with the proposed ROW excavation permit. Currently, we pay $125. The new fee structure suggests an amount of $290. The new amount being proposed for this category is more than double the existing fee which is a significant increase. We would suggest that the City consider lowering this fee to a more reasonable level in its first year of implementation (for example $200). We would be most receptive to having the City raise this fee after one year if, in fact, the cost tracking software being implemented this year demonstrates that the City is not being reimbursed for its costs in managing ROW excavations. (3) We are in strong support of City staff's recommendation to review ROW management costs and fee collections on an annual basis to ensure that the City is adequately being provided the monies it needs to manage its ROW areas. Tom, we have appreciated your willingness to organize and invite us to participate in several working sessions on the subject of ROW fees. Thank you for the opportunity to express our viewpoints and concerns with the permit costs that will be presented to city council on April 3rd We value our respective working relationships with you and are confident that the City will adopt a fair ROW fee schedule. Sincerely, Craig Knudsen Colette Jurek Craig E. Knudsen Colette Jurek Dakota Electric Association Xcel Energy 3 `2*c>2 Agenda Information Memo April 3, 2001 Eagan City Council Meeting VII. NEW BUSINESS A. PLANNED DEVELOPMENT AMENDMENT - SIGNART CO., INC. ACTION TO BE CONSIDERED: ➢ To approve a Planned Development Amendment to allow the erection of a 35 foot high pylon sign on the Best Western Yankee Square Inn site located south of Yankee Doodle Road and west of Pilot Knob Road in the northeast'/4 of Section 16 subject to the conditions in the APC meeting minutes. FACTS: ➢ The subject site is fully developed with a 108 room, two-story motel. Presently, a 27 foot high pylon sign exists in the northeast corner of the site. The sign measures 125 square feet in area (per side). Additionally, wall signs exist in the west and south sides of the building while a canopy sign exists on the north side of the building. ➢ At 27 feet in height, the motel's pylon sign is the maximum height allowed by the Sign Code. Under a Planned Development zoning designation however, flexibility from the code requirement can be granted via a Planned Development Amendment. ➢ The applicant is proposing to replace the existing 27 foot high pylon sign with a 35 foot high sign in the same location. In conjunction with the pylon sign replacement, the applicant is proposing to remove a 49 square foot "Best Western" wall sign on the south side of the motel. ➢ Approval of the requested amendment would be contingent upon the applicant entering into a forthcoming Planned Development Amendment Agreement with the City. ➢ At their regular meeting on March 27, 2001, the Advisory Planning Commission held a public hearing to consider the Planned Development Amendment. The vote was 3-3 on the motion to approve. ATTACHMENTS(3 Minutes of the March 27, 2001 APC meeting, page ~hrough ws- Staff report, paged"71pthrough38 3 Letter from Best Western Yankee Square Inn, pages 31_--3PS, 392 T MINUTES OF A REGULAR `IEETING OF THE EAGAN ADVISORY PLANNING COMMISSION EAGAN, MINNESOTA March 27, 2001 A F 1 PUBLIC HEARINGS Chair Heyl opened the first public hearing of the evening regarding a planned development amendment to increase the height of a pylon sign from 27 feet to 35 feet on Lots 1 and 2. Block 1, Bicentennial Eighth Addition, located at 3450 Washington Drive in the NE ``/4 of Section 16. Planner Kirmis introduced this item and hiahliahted the information presented in the City staff's planning report dated March 9, 2001. He noted the background, history and the existing conditions. There being no public comment, Chair Hevl closed the public hearing and turned the discussion back to the Commission. 207,41 r Eagan Advisory Planning Commission March 27, 2001 7 ` Page 2 i ` r `i Chair Heyl stated that other sites in this area have added elevation to increase the visibility from the freeway. Member Steininger stated his opposition to the request. Member Hunter stated that the City needs to treat all businesses fairly and equally. applying the same standard throughout. He further stated his opposition to the variance. Member Segal stated that the site has low visibility from the freeway and the increased height of the sign could be justified. Member Bendt stated the sign is in clear view. Planner Kirmis stated that the condition states there shall not be any wall signage where. normally, the applicant would be allowed 20% of wall coverage for signage on the south building elevation. Member Huusko stated he was in favor of the additional height and the removal of existing wall signage. Member Huusko moved, Member Segal seconded a motion to recommend approval of the planned development amendment to increase the height of a pylon sign from 27 feet to 35 feet on Lots 1 and 2, Block 1, Bicentennial Eighth Addition, located at 3450 Washington Drive in the NE '/4 of Section 16 subject to the following conditions: 1. Prior to replacement of the pylon sign, a sign permit shall be obtained from the City. 2. Prior to replacement of the pylon sign, the applicant shall enter into a Final Planned Development Amendment Agreement with the City. 3. Prior to replacement of the pylon sign, the wall sign on the south side of the motel shall be removed. 4. No wall signs shall be permitted on the south side of the motel. A vote was taken. Aye: Huusko and Segal. Ney: Hunter, Steininger and Bendt. Motion denied. PLANNING REPORT CITY OF EAGAN REPORT DATE: March 9, 2001 CASE: 16-PA-01-02-01 APPLICANT: Signart Co., Inc. HEARING DATE: March 27, 2001 PROPERTY OWNER: APPLICATION DATE: February 21, 2001 Yankee Square Inn Limited Partnership REQUEST: Planned Development Amendment PREPARED BY: Bob Kirmis LOCATION: South of Yankee Doodle Road and west of Pilot Knob Road (NE 1/4 of Sec. 16) COMPREHENSIVE PLAN: Special Area ZONING: PD, Planned Development SUMMARY OF REQUEST Signart Co., Inc. is requesting approval of a Planned Development Amendment to allow the replacement of an existing 27 foot high pylon sign with a 35 foot high sign for the Best Western Yankee Square Inn located south of Yankee Doodle Road and west of Pilot Knob Road in the northeast '/4 of Section 16. In conjunction with the pylon sign replacement, the applicant is proposing to remove a 49 square foot "Best Western" wall sign on the south side of the motel. AUTHORITY FOR REVIEW City Code Chapter 11, Section 11.40, Subdivision 5 states, in part 1. The provisions of this chapter may be amended by the majority vote of the council, except that amendments changing the boundaries of any district or changing the regulations of any district may only be made by an affirmative vote of two-thirds of all members of the council. 2. The Council shall not rezone any land or area in any zoning district or make any other proposed amendment to this chapter without first having referred it to the planning commission for it's consideration and recommendation. r Planning Report - Yankee Square Inn March 27, 2001 Page 2 BACKGROUNDIHISTORY The subject property is part of the "Bicentennial Addition" Planned Development which was approved in 1975. The Planned Development overlays approximately 37 acres in the southwest quadrant of Yankee Doodle Road and Pilot Knob Road and includes commercial and office components. The motel (Yankee Square Inn) portion of the Planned Development was approved in the summer of 1982 and platted as Lot 1, Block 1, Bicentennial 8" Addition. At 27 feet in height, the motel's pylon sign is the maximum height allowed by the Sign Code. Under a Planned Development zoning designation however, flexibility from the code requirement can be granted via a Planned Development Amendment. EXISTING CONDITIONS The subject site is fully developed with a 108 room, two-story motel. Presently, a 27 foot high pylon sign exists in the northeast corner of the site. The sign measures 125 square feet in area (per side). Additionally, wall signs exist in the west and south sides of the building while a canopy sign exists on the north side of the building. SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: North - Restaurant (Class I), zoned Planned Development (PD) and guided Special Area (SA) South - 1-35E and Office Building, zoned Planned Development (PD) and guided Special Area (SA) East - I-35E and MVTA Park and Ride, zoned Planned Development (PD) and guided Special Area (SA) West - Office Buildings, zoned. Planned Development (PD) and guided Special Area (SA) EVALUATION OF REQUEST Sign Ordinance - The City Sign Ordinance states that a pylon sign may not project more than 27 feet above the lot level, roadway level, or a specified point between the two levels as specified by the City Council. The ordinance further states that no pylon shall exceed 125 square feet in area per side, except in the case of a major complex (i.e. a shopping center). 39? Planning Report - Yankee Square Inn March 27, 2001 Page 3 Description of Proposal - The applicants are proposing to replace the motel's existing 27 foot high pylon sign with a new 35 foot high sign in the same location of the present sign (the northeast corner of the site). Like the existing sign, the new sign would have an area of 125 square feet per side. The applicant's hope that a higher sign will increase the motel's visibility to I-35E In conjunction with the erection of the new sign, the applicants are proposing to remove an existing 49 square foot wall sign presently mounted on the south side of the building. Analysis - According to the sign ordinance, the hotel is entitled to a pylon sign not more than 27 feet in height. To improve the motel's visibility from I-35E however, the applicant wishes to increase to height of the building's pylon sign from 27 to 35 feet. As a trade off of sorts, the applicant is proposing to remove a 49 square foot wall sign on the south side of the structure. While flexibility from the 27 foot maximum height requirement (for a pylon sign) can be accommodated via the Planned Development, the acceptability of the proposal is considered a policy matter to be determined by City Officials. SUMMARY/CONCLUSION To improve visibility from I-35E, the applicant is requesting a Planned Development Amendment to allow the replacement of a 27 foot high pylon sign with a 35 foot high sign. In return for such allowance, the applicant is proposing to remove a 49 square foot wall sign on the south side of the building. The acceptability of the proposed sign height is considered a policy matter to be determined by City Officials. ACTION TO BE CONSIDERED To recommend approval of a Planned Development Amendment to allow the erection of a 35 foot high pylon sign on the Best Western Yankee Square Inn site located south of Yankee Doodle Road and west of Pilot Knob Road in the northeast '/a of Section 16. If approved, the following conditions should apply: 1. Prior to replacement of the pylon sign, a sign permit shall be obtained from the City. 2. Prior to replacement of the pylon sign, the applicant shall enter into a Final Planned Development Amendment Agreement with the City. 3. Prior to replacement of the pylon sign, the wall sign on the south side of the motel shall be removed. Planning Report - Yankee Square Inn March 27, 2001 Page 4 4. No wall signs shall be permitted on the south side of the motel. lagan Boundary i Location Map j Street CentaAina PsrCal Area - Building Footprint IM. Ale r INS a . sub ect site t 4 ILP m4 Mille _ •a r • • 1, V •P ~ a ti 1 . ~ t ~,r c ~ S, r7 ~ ~ ~ ~ s, • w t~ ♦ 1 r g r s~ e 16 + r `e 1000 0 1000 2000 Feet Development/Developer.. Signart Co. Inc. Application: Planned Develop dment Case No.: 16-PA-01-02-01 3y Map Prepared using ERSI ArcView 3.1. Parcel base map dots provided N by Dakota County Land Survey Department and is current as of November 2000. City of Eagan /I THIS MAP IS INTENDED FOR REFERENCE USE ONLY w E M I N N E S 0 T A The City of Eagan and Dakota County do not guarantee the accuracy of this Information and are S common lty Development Department not responsible for errors or omissions. Current Zoning and Comprehensive Guide Plan signart Co., inc. Land Use Map Case No. 16-PA-01-02-01 Zoning Map RD GB D eou Current Zoning: P ! Ps8 PD Sf € PD H5i Planned Development a] Rip PO CSC 0 ~ Sc CSC see F-1 / qPD Comprehensive Guide Plan Land Use Map SA SA col HD SA 1j'E Current Land Use Designation: $ g sA SA Special Area (Central Area) ■ E~ l ~ s" SA _ Q 0 / I 73A NO 0 No 1500 ►«t r0reol ma on pmi W" by eabefa C-uety L0M Sw' D*"rt n - 0!7 7100. N Z"Iny inf.r nroiMYn.d by City Sf n. *City of Eagan W F THIS MAP IS INTENDED FOR REFERENCE USE ONLY Community Development Department The City of Eagan and Dakota County do not guarantee the accuracy of this information. S it im"i W t: z ~t Ii s ~ f 9 ( t C 'ON 'Otl OVOtl BONtl lOlld = 11 F 0 \ 11 L Q c a I~ S Q cD ~ W _ f \'lip z ! : 3i SITE PLAN I 11'-8 3/4" ~ I • n , E4Ggy nano '4CF tiAlc r.yrr~CYdl£ - %:Cf?4^NSiGN 808 SHERLCCA ti~ x~nev r>a,c i r ti Win, r_r t z. = •IA41 SIGN PLAN X93 Best Western Yankee Square Inn March 29, 2001 Honorable Mayor and Council Members 3830 Pilot Knob Road Eagan, MN 55122 Dear May or and Council Members: Thank you first of all for considering this very important issue to us here at the Best Western Yankee Square. Due to changes in the Best Western logo and sign configuration it has become necessary for us to replace all of our building signage. We have already removed and replaced two of our three signs. The sign on the south face of the building facing 35E (our only exposure to the freeway), is now gone. I hope you can understand how important exposure is to our guests and our marketing effort. This small increase in height will allow us to be visible from 35E. Without this exposure it will put us at a distinct competitive disadvantage with our competition. I will attend the meeting next Tuesday if you would like to ask any questions. Res u I I o s, othy B. Du n General Manager Yankee Square Inn 3450 Washington Drive Eagan, MN 55122 (651)452-0100 Fax(651)452-5632 www.bwyankeesquareinn.com ysibwnnagaol,com For Reservations Call 1-800-624-2888 BEST WESTERN INTERNATIONAL, INC. WORLDWIDE HOTELS 6201 N. 24th Parkway Phoenix, Arizona 85016-2023, USA (602) 957-4200 June 12, 2000 www bestwestern.com Mr. Timothy Dunn Best Western Yankee Square Inn 3450 Washington Drive Eagon, MN 55122 RE: Member No. 24099 Dear Mr. Dunn: As a reminder, as indicated in our July 15, 1999 letter, it will be necessary for you to replace your retrofitted Best Western property name sign and remove or replace your retrofitted Best Western logo signs, prior to the December 2000 deadline. Also noted, it will be necessary to display a new Best Western logo sign to the left of the "Yankee Square Inn" channel letters. Please note, this logo must be displayed on the same plane as the channel letters. Please keep in mind, all new Best Western signs and sign faces must be manufactured by a Best Western Endorsed Sign Vendor. I have enclosed a list of endorsed vendors to assist you. For your convenience, the Best Western Brand Identity Manual is available on-line at http://brandid.bestwestem.com. If you have any questions, please do not hesitate to call me at (602) 957-5789 or contact by via e- mail at dawn. brubaker(d)-bestwestern.com. Sincerely, 6v-,. DAWN BRUBAKER Brand Identity Coordinator Enclosures .38'S I Agenda Information Memo April 3, 2001 Eagan City Council Meeting B. CONDITIONAL USE PERMIT & VARIANCE GRAZZINI BROTHERS & COMPANY ACTION TO BE CONSIDERED: ➢ To approve a Conditional Use Permit to allow the outside storage of materials (stone slabs) on property located at 1175 Eagan Industrial Road, legally described as Lot 14, Block 7 Eagandale Center Industrial Park in the SE'/4 of Section 3 subject to the conditions listed in the APC meeting minutes. ➢ To approve a Variance from the City's building material requirements (allowing greater than 25 percent of an accessory structure to be finished in metal) on property located at 1175 Eagan Industrial Road, legally described as Lot 14, Block 7 Eagandale Center Industrial Park in the SE '/4 of Section 3. FACTS: ➢ The Eagandale Center Industrial Park subdivision was approved in the late 1960's. The Grazzim Brothers building was constructed in 1973. While applicable I-1 zoning district provisions list "warehousing" as a permitted use, the proposed outdoor storage activities (associated with the principal use) require approval of a conditional use permit. ➢ The subject 3.4 acre site in question is occupied by a 38,304 square foot office/warehouse building. A total of 64 off-street parking spaces are provided on site. While all parking areas have bituminous surfacing, only the parking area in front of the building (on the south side) is provided a perimeter curb. The applicant is proposing to store stone slabs (associated with business operations) on the north side on the principal building within a three-sided accessory structure which measures 7,392 square feet (112' x 66') in size. The outside storage area will be screened from Eagan Industrial Road by the existing building. No additional landscaping has been proposed on the site. ➢ The proposed accessory structure (within which stone slabs would be stored) would be constructed entirely of 29 gauge wall and roof metal. According to the Code, not more than 25 percent of the exterior exposed walls of any new construction in an I-1 zoning district may be constructed of metal, including but not limited to steel, sheet or corrugated aluminum, or iron. To accommodate the proposed metal accessory structure, the approval of a variance is necessary. 3~6 y According to the applicant, the hardship for the requested variance is based on the following factors: 1. There are many similar structures throughout Eagan that exhibit similar exterior finish materials. 2. The proposed structure will improve the visual appearance of the subject property. ➢ At their regular meeting on March 27, 2001, the Advisory Planning Commission held a public hearing to consider the Conditional Use Permit and recommended approval of the of the CUP (Variance is not an action item for the APC) subject to the conditions listed in the APC meeting minutes. ATTACHMENTS (2) March 27, 2001 APC Meeting Minutes page.3ge- 3 V Staff report, pages Wwthrough 3S ~ Eagan Advisory Planning Commission March '_7, 2001 Page 3 CONDITIONAL USE PERIMIT & VARIENCE - GRAZZINI BROTHERS & CO Chair Heyl opened the next public hearing of the evening regarding a Conditional Use Permit to allow outdoor storage and a Variance from the City Code building material requirements on Lot 14, Block 7, Eagandale Center Industrial Park, located at 117-5 Eagan Industrial Road in the NE '/4 of Section 3. Planner Kirmis introduced this item and highlighted the information presented in the City Staff s planning report dated March 20, 2001. He noted the background and history, the existing conditions, and the surrounding uses of the subject property. Allan Grazzini of Grazzini Brothers & Co. asked for the approval of the variance. He stated that his company is growing and the interior of the building has reached capacity. He stated that the new building will be screened from all public view. He further stated that the site could accommodate more parking if needed. He stated that increasing the size of the building would decrease the amount of parking. There being no public comment, Chair Heyl closed the public hearing. Member Steininger questioned staff about the height of a fence enclosure. Member Segal questioned the height of the storage and the structure. Mr. Grazzini stated that the structure will be approximately 18 feet high and the storage will be approximately 8 feet high. \lember Segal asked the applicant if he could abide by the conditions if the conditions stated the storage could not exceed the height of the building. Mr. Grazzini stated that he could abide by the conditions. Mike Calahan, staff and members discussed the curbing, gutters, and conditions for the site. Member Steininger discussed screening the property with a fence. He stated he is in favor of the Conditional Use Permit. Member Segal moved, Member Hunter seconded a motion to recommend approval of a Conditional Use permit to allow outdoor storage and a Variance from the City Code building material requirements on Lot 14, Block 7, Eagandale Center Industrial Park, located at 1175 Eagan Industrial Road in the NE `/4 of Section 3 subject to the following conditions: P, 0 Eagan Advisorv Planning Commission March 27, 2001 Pale 4 1. The Conditional Use Permit shall be recorded at Dakota County within 60 days of its approval by the City Council. 2. Outdoor storage shall be limited to stone slabs and shall be confined within the accessory structure, which structure shall be located to the north area of the site identified on the site plan. 3. The site plan shall be revised to show an ability to satisfy off-street parking supply requirement on site. 4. All off-street parking areas (including the newly configured stalls on the north side of the principal building) shall be surfaced in bituminous and provided perimeter concrete curbing and gutter in accordance with City standards. 5. The accessory structure shall be constructed of materials that meet the City Code. unless a variance is granted by the City Council. 6. Stored materials may not exceed the height of the accessory structure. A vote was taken on the motion. All voted in favor. r PLANNING REPORT CITY OF EAGAN REPORT DATE: March 20, 2001 CASE: 03-CU-02-02-01 03-VA-03-02-01 APPLICANT: Grazzini Brothers and Company HEARING DATE: March 27, 2001 PROPERTY OWNER: Eugene Grazzini Jr, PREPARED BY: Bob Kirmis REQUEST: Conditional Use Permit (Outdoor Storage) APPLICATION DATE: & Variance (Building Materials) February 21, 2001 LOCATION: 1175 Eagan Industrial Road COMPREHENSIVE PLAN: Limited Industrial ZONING: I-1, Limited Industrial SUMMARY OF REQUEST Grazzini Brothers and Company has requested approval of a Conditional Use Permit to allow the outside storage of materials (stone slabs) on property located at 1175 Eagan Industrial Road, legally described as Lot 14, Block 7 Eagandale Center Industrial Park in the SE 1/4 of Section 3. In conjunction with the conditional use permit request, the applicant has also requested a Variance from the City's building material requirements for an accessory structure (proposed to cover the materials to be stored outdoors). AUTHORITY FOR REVIEW Conditional Use Permit: City Code Chapter 11, Section 11.40, Subdivisions 4C and 4D provide the following. Subdivision 4C states that the Planning Commission shall recommend a conditional use permit and the Council shall issue such conditional use permits only if it finds that such use at the proposed location: 3~o Planning Report - Grazzini Brothers CUP & Variance March 27, 2001 Page 2 A. Will not be detrimental to or endanger the public health, safety, or general welfare of the neighborhood or the City. B. Will be harmonious with the general and applicable specific objectives of the Comprehensive Plan and City Code provisions. C. Will be designed, constructed, operated and maintained so as to be compatible in appearance with the existing or intended character of the general vicinity and will not change the essential character of that area, nor substantially diminish or impair property values within the neighborhood. D. Will be served adequately by essential public facilities and services, including streets, police and fire protection, drainage structures, refuse disposal, water and sewer systems and schools. E. Will not involve uses, activities, processes, materials, equipment and conditions of operation that will be hazardous or detrimental to any persons, property or the general welfare because of excessive production of traffic, noise, smoke, fumes, glare or odors. F. Will have vehicular ingress and egress to the property, which does not create traffic congestion, or interfere with traffic on surrounding public streets. G. Will not result in the destruction, loss or damage of a natural, scenic or historic feature of major importance. Subdivision 4D, Conditions, states that in reviewing applications of conditional use permits, the Planning Commission and the Council may attach whatever reasonable conditions they deem necessary to mitigate anticipated adverse impacts associated with these uses, to protect the value of other property within the district, and to achieve the goals and objectives of the Comprehensive Plan. In all cases in which conditional uses are granted, the Council shall require such evidence and guarantees as it may deem necessary as proof that the conditions stipulated in connection therewith are being and will be complied with. Variance: City Code Chapter 11, Section 11.40, Subdivision 3C states that the Council may grant a variance and impose conditions and safeguards therein if. 1. The Council shall determine that the special conditions applying to the structures or land in question are peculiar to such property or immediately adjoining property and do not apply generally to other land or structures in the district in which said land is located, and that the granting of the application is necessary for the applicant. 3q/ Planning Report - Grazzini Brothers CUP & Variance March 27, 2001 Page 3 2. The granting of the proposed variance will not be contrary to the intent of this Chapter and the Comprehensive Guide Plan. 3. That granting of such variance will not merely serve as a convenience to the applicant, but is necessary to alleviate demonstrable hardship or difficulty. Outdoor Storage: In addition to the requirements for a conditional use permit listed above, City Code Section 11. 10, Subdivision 29.2, C, lists performance standards for outdoor storage as follows: 1. Outdoor storage items shall be placed within an enclosure as necessary to achieve appropriate security and containment or for public safety reasons when determined necessary by the city. In general business (GB) and community shopping center (CSC) zoning districts, the enclosure shall be attached to the principal building and be constructed of materials which are aesthetically compatible with the principal building. In limited industrial (I-1) and general industrial (I-2) zoning districts, the enclosure may be detached from the principal building. 2. The storage area shall be located in the side or rear yards and shall not encroach into any required front building setback area or other required setbacks. 3. The outdoor storage area shall be screened from view from the public right-of-way and from any adjacent property, which is designated for residential uses in the comprehensive guide plan. 4. The storage area shall not interfere with any pedestrian or vehicular movement. 5. The storage area shall not take up required parking spaces or landscaping areas. 6. The storage area shall be surfaced with concrete or an approved equivalent to control dust and erosion. The surface shall be properly maintained to prevent deterioration. BACKGROUNWHISTORY The Eagandale Center Industrial Park subdivision was approved in the late 1960's. The Grazzini Brothers building was constructed in 1973. While applicable 1-1 zoning district provisions list "warehousing" as a permitted use, the proposed outdoor storage activities (associated with the principal use) require approval of a conditional use permit. 39o2 Planning Report - Grazzini Brothers CUP & Variance March 27, 2001 Page 4 The applicant is proposing to store stone slabs (associated with business operations) on the north side on the principal building within a three-sided structure accessory structure which measures 7,392 square feet in size. EXISTING CONDITIONS The subject 3.4 acre site in question is occupied by a 38,304 square foot office/warehouse building. A total of 64 off-street parking spaces are provided on site. While all parking areas have bituminous surfacing, only the parking area in front of the building (on the south side) is provided a perimeter curb. The site is accessed from the south via Eagan Industrial Road. SURROUNDING USES The subject property is surrounded on all sides by industrial uses zoned I-1, Limited Industrial and designated 1-1, Limited Industrial. EVALUATION OF REQUEST Compatibility with Surrounding Area - The outdoor storage activities are proposed to occur on the north side of the existing building (within the rear yard) and will not be visible from adjacent properties and rights-of-way. According to the applicant, all outside storage materials would be stored within the proposed accessory structure. Site Plan - As shown on the submitted site plan, the existing office/warehouse is centrally located on the subject site. Off-street parking is provided on the north and south sides of the structure. loading and service related activities take place on the north side of the building. Off-Street Parking - According to the City Code, 106 off-street parking spaces are required of the uses as calculated below: Use Ratio Required Spaces Office (11,025 NSF) 1 space per 150 NSF 73 Warehouse (24,522 GSF) 1 space per 400 GSF (<6,000 so 15 1 space per 1,000 GSF (>6,000 sf) 18 Total 106 A total of 64 off-street parking stalls currently exist on-site, significantly less than that required by the Code. 3 93 Planning Report - Grazzini Brothers CUP & Variance March 27, 2001 Page 5 While the proposed outside activities will not result in the loss of any off-street parking stalls and the present supply has been demonstrated to be sufficient, it is considered responsible planning to show "proof of parking" on the Site Plan. As a result, the site plan should be revised to illustrate an ability to provide a total of 106 parking spaces on the site should the need arise. Landscaping/Screening - The City Code requires screening of off-street parking and outside storage areas from the public right-of-way. Screening between industrial properties is not required. The outside storage areas will be screened from Eagan Industrial Road by the existing building. No additional landscaping has been proposed on the site. Accessory Structure - As mentioned previously, the applicant is proposing to construct a metal accessory structure within which stone slabs would be stored. The structure measures 7, 392 square feet in size (112' x 66') and would be constructed entirely of 29 gauge wall and roof metal. According to the code, not more than 25 percent of the exterior exposed walls of any newly constructed building in an I-1 zoning district may be constructed of metal, including but not limited to steel, sheet or corrugated aluminum, or iron. To accommodate the proposed metal accessory structure, the approval of a variance is necessary. According to the applicant, the hardship for the requested variance is based on the following factors: 1. There are many similar structures throughout Eagan that exhibit similar exterior finish materials. 2. The proposed structure will improve the visual appearance of the subject property. Utilities - The existing building is connected to the City sanitary sewer and water systems. Streets/Access/Circulation - Public street access is available from Eagan Industrial Road to the south. As a condition of CUP approval all off-street parking areas (including the newly configured stalls on the north side of the principal building) should be surfaced in bituminous and provided perimeter concrete curbing and gutter in accordance with City standards. SUMMARY/CONCLUSION The proposed outdoor storage area is to be located in an area of minimal visibility and appears compatible with the area and the standards set forth for outdoor storage by a business. The .3 9' y Planning Report - Grazzini Brothers CUP & Variance March 27, 2001 Page 6 outdoor storage area has been defined and does not compete with pre-existing parking or landscaped areas. While there are undoubtedly buildings throughout the City that exhibit metal finishes (in excess of City requirements), these structures were erected prior the adoption of the current exterior material requirements. Whether adequate hardship has been demonstrated to justify approval of the requested building material variance is however, considered a policy matter to be determined by City Officials. ACTION TO BE CONSIDERED To recommend approval of a Conditional Use Permit to allow the outside storage of materials (stone slabs) on property located at 1175 Eagan Industrial Road, legally described as Lot 14, Block 7 Eagandale Center Industrial Park in the SE 1/4 of Section 3 If approved, the following conditions should apply: 1. The Conditional Use Permit shall be recorded at Dakota County within 60 days of its approval by the City Council. 2. Outdoor storage shall be limited to stone slabs and confined to the north area of the site (within the accessory structure) identified on the site plan. 3. The site plan shall be revised to show an ability to satisfy off-street parking supply requirements on site. 4. All off-street parking areas (including the newly configured stalls on the north side of the principal building) shall be surfaced in bituminous and provided perimeter concrete curbing and gutter in accordance with City standards. 5. The City shall approve the requested building material variance. 39S FINANCIAL OBLIGATION - 03-CU-02-02-01 Part Lot 14, Block 7, Eagandale Center Industrial Park No. I There are pay-off balances of special assessments totaling $0 on the parcel for which the conditional use permit is requested. At this time, there are no pending assessments on the parcel for which the conditional use permit is requested. Based upon the study of the financial obligations collected in the past and the uses proposed for the property, the following charges are proposed. The charges are computed using the City's existing fee schedule and for the connection and availability of the City's utility system. The approval of the conditional use permit is not contingent upon the payment of these Connection/Availability Charges. The charges become due and payable with connection to the City's Utilities. The charges will be computed using the rates in effect at time of connection or subdivision. IMPROVEMENT USE RATE QUANTITY AMOUNT None TOTAL ~9~ Eagan Boundary Parcel Area Location Map S""t`"`*"°' - Building Footprint V I I i sani -~F Sub'ect Site i ® 1 , / y t ~ t ! • z '4~~ 1 1a1 a I i • k4 If I . t~ IS 40'' a a i~ 1 a ROM gal r r. , I i r 1000 0 1000 2000 Feet Development/Developer. Grazzini Brothers & Co. Application: Conditional Use Permit and Variance Case No.: 03-CU-02-02-01 and 03-VA-03-02-01 ap Count Prepared using ERSI MCVNW 0.1. Parcel base map data provided N 7 akota County Land Survey Department and is current as of November 2000. ~y E *City of Eagan THIS MAP IS INTENDED FOR REFERENCE USE ONLY M l N N E S 0 T A The agan and Dakota County do not guarantee the accuracy of this Information and are S awnmenrty Develepm,ent oepartrnant not responsible for errors or omissions. I Current Zoning and Comprehensive Guide Plan Grazzini Brothers & Co. Land Use Map Case No. 03-CU-02-02-01 Zoning Map 14 Current Zoning: 7h ?O' 1e7 I-~ 1-~ Limited Industrial NNom. F~ A ii1--d I I T'r 0 i~ A 1-~ u uo a see uee Feet 1 Comprehensive Guide Plan Land Use Map 'ND G N IND IND y4 .s Current Land Use Designation: IND?o IND ~A Limited Industrial ► 0 e !!P 11 IND IND 0 IND e u Oil? see a soe 1200 Feet N F N map IftfOnwaeew pnMdW by Dakota Ceunq Land w..y Department 12/ev00. zenlne mtar.-.sera m.t.eate.a by eny as.er. 411-city of Eagan W E t THIS MAP IS INTENDED FOR REFERENCE USE ONLY Community Development Department The City of Eagan and Dakota County de not guarantee the accuracy of this Information. 5 ~r ..1 t ~ f M M \ ■ v ~ 3 M 2~ v s I ~-.i v3 3 J zs 1 u 5 0 o - lq I a } ryo ~ r KI I i 4 w r l:n o JIM A ■Ms/M°I.SL. 'Woy 7r.gU5Mw PaPrO twt *aL.m 39? SITE PLAN _ CllC7 nn 'NV7I7 )LvSti Nn JN~.v. Ultl I M r ~^~Tev~ 700. 7nvn~-INN JYOb 1ntl15fAn1 Nv^.v7 S_tl n:- A?17+ 7>'In •e ~Ir~ - y: • C1~ • Y9 MIIZCYy. 7N7~ JNI S~NINI~f rl 471`ll Iv.la •]w.~.~; ! aif llOllflp. ,71.c -~17~;0 .J v...o .cl~n.xz w •>•oaw •]l.y nosv+« +r+.+n,sn + tl~7: S3?~ N ( ~O 3 a~ g m SNNNL _ S - ~ 0. < Z Q < Y - ' ' - ~oS JWZ O a a SOU<WO ~ ~ _ m ao o - - I l ~ Myut - - - - _ _ •0 •.9 5 t1 !8 ~DD ACCESSORY STRUCTURE ELEVATIONS ■ ■ NATijNWIDE SERVICE SINCE 1923 Grazzini CONTRACTORS Tile, Terrazzo, Natural Stone, Industrial Floor Coating Brothers& Company Grazzini Brothers & Company request a Variance or Conditional Use permit on a structure that we are planning to build on our property. This structure %vilt be utilized to store Granite and Marble slabs which are presently stored in the open. This structure will allow us to clean up our yard. The structure will be screened from passing traffic by our building. As a major Ceramic Tile, Terrazzo, Granite and Marble contractor we wish to present a well-kept professional appearance to the public. After purchasing our building in May of 1998 we have remodeled the entire interior, painted the entire exterior and applied Granite to the exterior. We believe that we have an extremely neat and professional look to our building and grounds. The installation of the new structure will continue the look of neatness and professionalism that we wi§h to display to the public. 'We have identified quite a number of structures throughout Eagan that are very similar to the structure we are proposing to build. All of the Holiday stations, all of the Super America stations, all the Amoco stations, all the Phillips 66 stations and many other service stations have structures over their pumps very similar to the structure we are proposing. Coca Cola our next door neiszhbor and the city of Eagan maintenance facility have similar structures over their truck pumps. Skyline Design, Northern Natural Gas, the Seneca klv'astewater plant, Northwest Airlines, Lockheed `Martin, River Park I & II utilize similar design on their buildings. Please allow us to receive a Conditional Use Permit or Variance for this structure. Thank you, Grazzini Brothers & Co. 11 7S Eagan Indus;rial Road ■ Eagan, APPLICANT CORRESPONDENCE m Agenda Information Memo April 3, 2001 Eagan City Council Meeting C. REZONING & FINAL PLAT (NORTHERN POWER PRODUCTS ADDITION) - NORTHERN POWER PRODUCTS ACTION TO BE CONSIDERED: ➢ To approve a Rezoning of approximately 4.7 acres from A (Agricultural) to BP, Business Park located North of Lone Oak Road between I-35E and Lexington Avenue (in the southeast'/4 of Section 3). ➢ To approve a Final Plat entitled "Northern Power Products Addition" located North of Lone Oak Road between I-35E and Lexington Avenue (in the southeast '/4 of Section 3) subject to the conditions listed under Issues. FACTS: ➢ The subject 4.7 acre property is presently occupied by a single family residence and is unplatted. ➢ The requested rezoning and platting of the property are being pursued to allow the future construction of an office/warehouse upon the property. ➢ While development plans are not required for this application, the prospective developer of the property has submitted a conceptual development plan that calls for the construction of a 50,000 square foot office/warehouse building. Access to the property is proposed from the east via two points along Lexington Avenue. ➢ At their regular meeting on March 27, 2001, the Advisory Planning Commission held a public hearing and recommended approval of the rezoning. ISSUES: ➢ Staff has significant concern regarding the residential properties located north and south of the subject site. Due to the size and configuration of such property, their viability for future business park type development is considered questionable. ➢ While the most logical future users of the exception are either the subject property, the Gresser Concrete parcel to the south or both, no guarantees exist for such future conveyance. In this regard, development of the subject property may be considered premature. The applicant has indicated that unsuccessful attempts were made to purchase the exception. oa ➢ In addition to standard platting requirements, the following are recommended as conditions of Final Plat approval: 1. The billboard sign existing on the property shall be removed prior to building permit issuance. 2. Prior to building permit issuance, all existing well and septic systems on the site shall be abandoned in accordance with City and Dakota County requirements. 3. An ingress/egress easement shall be dedicated allowing access for Parcel 020- 76 across the subject property to Lexington Avenue, at a point in direct alignment with McKee Street to the east, in accordance with Dakota County's Access Spacing Guidelines. This easement shall be prepared for review and approval by the City Attorney. ➢ The applicant opposes the granting of the ingress/egress easement BACKGROUND/ATTACHMENTS (3): Minutes of the March 27, 2001 APC meeting, pages 'S gk Staff report, pages through Final Plat drawing, page l~ ~Q~ Eagan Advisory Planninc, Commission March 27, 2001 Pa°e 5 REZONING - NORTHERN POWER PRODUCTS Chair Heyl opened the next public hearing of the evening regarding a Rezoning from A to BP for property located at 2859 Lexington Avenue South in the SE `/4 of Section 3. Planner Kirmis introduced this item and highlighted the information presented in the Cite Staff report dated March 20, 2001. He noted the background and history and the surrounding uses of the property. Chair Heyl opened the public hearing. Two area residents indicated they have no objection to the proposed rezoning. One resident discussed the need for screening. Planner Kirmis stated that a fence will be mandatory on the property. Chair Heyl closed the public hearing and returned the discussion to the Commission. Member Steininger stated that he would be abstaining from the issue. Member Huusko moved, Member Segal seconded a motion to recommend approval of a Rezoning from A to BP for property located at 2859 Lexington Avenue S. in the SE '/4 of Section 3. Members Hunter, Huusko. Bendt, Segal and Chair Heyl voted in favor. Member Steininger abstained. PLANNING REPORT CITY OF EAGAN REPORT DATE: March 20, 2001 CASE: 03-RZ-04-02-01 03-FP-07-02-01 APPLICANT: Northern Power Products Inc. HEARING DATE: March 27, 2001 PROPERTY OWNER: Earl Schindledecker PREPARED BY: Bob Kirmis REQUEST: Rezoning and Final Plat APPLICATION DATE: February 21, 2001 LOCATION: North of Lone Oak Road between I-35E and Lexington Avenue in the southeast '/4 of Section 3 COMPREHENSIVE PLAN: BP, Business Park ZONING: A, Agriculture SUMMARY OF REQUEST Northern Power Products is requesting approval of a Rezoning of 4.7 acres of land located North of Lone Oak Road between I-35E and Lexington Avenue (in the southeast'/4 of Section 3) from A, Agriculture to BP, Business Park. . In conjunction with the Rezoning request, the applicant has also requested approval of a Final Plat of the property (Northern Power Products Addition). AUTHORITY FOR REVIEW Rezoning: City Code Chapter 11, Section 11.40, Subdivision 5 states, in part that the City Council shall not rezone any land or area in any zoning district or make any other proposed amendment to this chapter without first having referred it to the planning commission for it's consideration and recommendation. / O~ Planning Report - Northern Power Products - Rezoning and Final Plat March 27, 2001 Page 2 BACKGROUND/HISTORY The subject 4.7 acre property is presently occupied by a single family residence and is unplatted. The requested rezoning and platting of the property are being pursued to allow the future construction of an office/warehouse upon the property. With the recent adoption of the Comprehensive Guide Plan, the property was re-guided from I-1, Limited Industrial to BP, Business Park. EXISTING CONDITIONS The subject property is presently unplatted and is occupied by a single family residence that was constructed in 1953. The site is presently accessed via a single point from Lexington Avenue. Mature vegetation exists around the perimeter of the existing dwelling and on the west side of the property (along I- 35E). The property is relatively flat and there are no wetlands on the property. Approved in 1991, a billboard exists in the extreme southwest corner of the property. SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: North - Single Family Residential; zoned A, Agriculture, guided BP, Business Park South - Single Family Residential; zoned A, Agriculture, guided BP, Business Park East - Single Family Residential zoned R-1, Residential Single Family, guided LD, Low Density (0-4 units/acre) West - I-35E and Industrial; zoned I-1, Limited Industrial, guided IND, Limited Industrial EVALUATION OF REQUEST Compatibility with Surrounding Area - While the subject site is bordered on the north, south and east by single family residential uses, the requested BP, Business Park zoning designation is consistent with the Comprehensive Guide Plan and the long-term land use directives for the area. However, staff has significant concern regarding the residential property located north and south of the subject site. Due to the size and configuration of such property, their viability for future business park type development is considered questionable ~V Planning Report - Northern Power Products - Rezoning and Final Plat March 27, 2001 Page 3 Development Plans - A specific development for the property in question has yet to be brought forward. While development plans are not required for this review, the prospective developer of the property has submitted a conceptual development plan for the site which calls for the construction of a 50,000 square foot office/warehouse building upon the property. Access to the property is proposed from the east via two points along Lexington Avenue. Any development on the property must comply with the applicable zoning district requirements. Billboard - In December of 1991, the City approved a conditional use permit for the subject property to allow the erection of an advertising sign (billboard) greater than 250 square feet in area. One of the conditions of approval was that such sign be removed within 60 days of the time the property is sold or developed. Therefore removal of the sign will be required prior to building permit issuance. Utilities - Prior to building permit issuance, all existing well and septic systems on the site should be abandoned in accordance with City and Dakota County requirements. Right-of-way - Consistent with County requirements, 60 feet of half right-of-way(for Lexington Avenue) has been dedicated on the Final Plat Easements - To minimize curb cuts on Lexington Avenue (Dakota County Road No. 43) and ensure long term area safety, the applicant should dedicate ingress/egress easement to allow access for Parcel 020-76 across the development to Lexington Avenue, at a point in direct alignment with McKee Street to the east, in accordance with Dakota County's Access Spacing Guidelines. This easement should be prepared for review and approval by the City Attorney as a condition of Final Plat approval. It should be noted that the applicant opposes the granting of . such easement (see attached correspondence). Exception - As shown on the Final Plat drawing, a 92 foot wide exception (occupied by a single family residence) exists directly south of the subject property. Considering the lot's narrow width, question exists regarding its future developability. Following the imposition of 20 foot side yard setbacks (per the BP district), a building pad width of only 52 feet will remain, and future site circulation will likely be problematic. While the most logical future users of the exception are either the subject property, the Gresser Concrete parcel to the south or both, no guarantees exist for such future conveyance. In this regard, development of the subject property may be considered premature. The applicant has indicated that unsuccessful attempts were made to purchase the exception. Additionally, the residential property to the north is odd-shaped and future development will be limited due to the triangular shape and setback requirements from the freeway and Lexington Avenue. 407 Planning Report - Northern Power Products - Rezoning and Final Plat March 27, 2001 Page 4 The acceptability of these conditions is considered a policy matter to be determined by City Officials. Airport Noise Considerations - The City of Eagan considered airport noise as a factor in its Comprehensive Land Use Guide Plan. The noise policy contours place the subject property within Noise Zone III. In Noise Zone III, industrial uses are consistent. SUMMARY/CONCLUSION Although the subject property is bounded on three sides by single family residential uses, the proposed use of the site is consistent with the land use directives of the Comprehensive Guide Plan. Whether or not development of the property is considered premature (due to the creation of the potentially unusable excepted parcel) or piecemeal (with residential properties to the north and south) is considered a policy matter to be determined by City Officials Regardless of the type of land use, future development will proceed through the building permit process and must comply with the performance standards of the applicable zoning district. ACTION TO BE CONSIDERED To recommend approval of a Rezoning of 4.7 acres of land located North of Lone Oak Road between I-35E and Lexington Avenue (in the southeast'/4 of Section 3) from A, Agriculture to BP, Business Park. ~O I Eagan Boundary i i Map Bt<..t C.teAin. Locat on Parcel Area j - Building Footprint i lesson A mango veyt+te~ _ ~ ~ ~ ~ ~ t III ~ c Subject Site , \ta r • i ~ e■ ~ ~ ~ ■ s, Ott • f LWJ gee r ~ • ~ 1000 0 1000 2000 Feet Development/Developer. Northern Power Products Application: Rezoning Case No.: 03-RZ-0402-01 I Map Prepared using ERSI AreVlew 7.1. Parcel base map data provided N O~ b skota County Land Survey Department and is Current as of November 2000. WE 4111tity of Eagan THIS MAP IS INTENDED FOR REFERENCE USE ONLY + M I N N E S 0 T A The agan and Dakota County do not guarantee the accuracy of this Information and are S cemmuany Development Department not responsible for errors or omissions. 1 Current Zoning and Comprehensive Guide Plan Northern Power Products Land Use Map Case No. 03-RZ-0402-01 Zoning Map I.1 PD a• sr'' A i Current Zoning: A A Agriculture I-~ 1-~ @ P 0 a 1-1 $ 1.1 A I.1 wo o soo lsoe rest Comprehensive Guide Plan INo Land Use Map IND IND N $ A~ Y ~e4 f Current Land Use Designation: dP IND IND BP Business Park 9 P 0 IND o u IND IND uo a wo tae rest / /reN Nee / In% m t1M pee/ded by DHrota C"Rty Land eermy De/Y1nient 12114MG. N ~ L Uniny Mr-tlen ".t.1-M by CHI sun. *City of Eagan "f Q W E THIS MAP IS INTENDED FOR REFERENCE USE ONLY Community Development Department of Eagan and Dakota County do not guarantee the accuracy of this Information. S 0 s z s u, o~ ® 7 m> 151-07 ` e7A7c W w 1.326 ° Ell ew _ _ 0.037 010-75 \ r t~ m r'j~ 040-75 Z ° Z ° c 0.710 ' m a 1a 1s zn z1 za 0.581 7 m„ 0x0-7 4+__ 4.688 1 mss- i `o-~ e 7 a ,ae,m , n yy^ ~ mw 011-78 1 7 1 - ~h 0.934 ozo-7e ° s a 10 n -4 21 El eee, eee„ G D El Q e 7 s 1 10- e ~ _ J--4 s 1z Residential/BP Area West of Lexington Ave N North of Lone Oak Rd / VICINITY M 3, i ~ M 3Ja~ ~ IS~ Ala ~ 'I ~3{{~~ifa? i_ii~;~i'i ~ 3 '•~'g6~ ~ fit ® 11 L pill t~ I! i fJ H91 '"il ~~4'~;; sill t t,~i.ki; J~ ® ! Ilt f x f M 'i f l;~Ja~sil~~~Ill -~-z-~ a Iii' ` III I NO/1/ply I W fx NO/1/ ~ w - pNZ obi ! I I 3~~,~ ! Q It`` tP; - - JF -111;~lRrf-'T c. • , i---_--i6-- . 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R , r (3nN3AV NO19N1X37J; = ' i iQ z t~ -:'ON 1--- I 't - I J! 3 i`'... -,xcs------ rte' Z °I ~ -11 Jw i W { I ]j ' t h ~ f I jt_ is c i \ , t om I I I n` { ~ \ u f •1 i o: cs * W CQ) .1 L05 a I "i a t=2 a"L ~ 0 L 3y 14_1t ISO ~'i y ! Id 6 7d ~r FINAL PLAT I I~I~'Zd ~,LIS 'I~11Zd~~I~IO~ '"rFp SrATF ! I ~d ~ ~ ~,84 T I p 1 ~ 1 Z I 1 Q o q o 0 0 0 0; o „4 i r AJI r t I I 1 a i ! ~ 4 1 I I l p ~ I Z ~ I 1 I I I I I I I ' 1 1 I I ~ - ~ I I • i O ' I ~ I _ _ - _ _ ' to rJ oit wX I t * 1 I - j x I ~ ~ I ~ ~ i 1 I , nes •wa 1 If i i e I - ; - - - L - - 1 - - - ` - - - 7 uun ur car - - - - - - - - - ; { v 1I I LEXINGTON AVENUE t t t~ PROPOSED NEW BULD040 FOI# t• D®®DD®D®DD g + i'~1; ; (~t ~i 111111 111 1 Elf i DY NORTHERN POWER PROD. e o L 1 Z;(~~1 t~ 8 S ONO- ~id~ EAOAN. KANNESOTA ir~~ g b = if . -Ais. C=:4.x., ;6.x;99 -~2;C (W---D) _ 7''?1 i0.26 ST. l~? 26,!"0. 426)S0_ 6 ~ 2 „iO`~ LARKIN, HOrrMAN, DALY & LINDGREN, LTD. ~ ~^•-Er., FJv+wrOJ pWOO.: n1EDElbdf w. 'rtta.ro DENCI l JAGKgON x ~ E N FUl1En A T T O R N E Y S AT LAW M,~;,w c ,,,~_y:~..N O. •.JLJ.tJ, CnM:rCw Zirm O•.aR~a a. wccu 00 GL" - I WO WELLS rARGO PLAZA STEME"i UNbt K i.~R r 10WA F. mixo CER T"OAL'" • +•x*"J•~ 7900 XERXES AVENUE SOUTH DA7rFt 7 KAMEC W:•NAEL C. JACK N , n*.m iorN. QyawauNR 1n.••1 BLOOMINGTON, MINNESOTA 55131-1194 Jv+6. r~E iR~ PAR•L atJDowKI Tea J. ».N TELEPHONE (952) W-5-3800 AGAM f MUK A TWO TWO 1r aEPA WOTOL. &J. AJETSTRA I :AwlHJINA - G . MCK FAX :--`f a L WNW" ;,,Nee,no, (952) 8D8.3333 ft A I. J VAL WTI E :Ara N.7lXi' AFF 0I. 0. u, JON♦ A COTTER • ALAN D. KELLY O L 9PA "uJt a. rtWP+T' 90~J'•' A 4 MAIMM?AVEiC AI.ML NLLDOW 103(0"1 GTTANTE. JK KATKUN M OY=rft -aW JDNIATHMI I. FOCEL WCK%& {.:JEWION CTNT-a KkA4A GEC--AY E. NOWAD WAMO OM C I" 1 VAX C.E11rE • -M . ~Z.pn.CREOy •4K J. 01.ANC fT 'J. IXNAME F* A"SAO'NLrAXV Ll*y IN JM.p KAMµµ qh SCAX ~~sS Ate. IN 1YCINEJ. W. . fUtG~ TNOYAt L CL40 BONN 1. VM" TCCDA TAnO^ TERRENCE L Juarua OrM'TCMERi OEJk QJVi. a KENNEL uAm.+u..ACK t[NK:J c•-.^0405 JENEWC 9744 fl Q1 O CMF;JJ1 ~+•l.-::A1JC Rlcii7n, JO OF CinvsE: JQ-- JArs.a L,AA.ON' a•_TEr J COr.E :J CK F. 04T LANt, D Y%Rrtt D. OaNM M-NOf;CEN J.L~E 'c r~xAbN Jam. "E-ccjaA6EN +..ANC ' JOEEM GT.S., •c~A. J +J`w • ALiO AGA'rISC .N J'.yCvw'••March 7, 2001 Mr. Bob Kirmis CITY OF EAGAN FAX - 65) 1 681 4694 3830 Pilot Knob Road Eagan, Minnesota 55122 Re: Northern Power Products, Inc. 289 Lexington Avenue South Our File No. 17270-01 Dear Bob: Thanks for taking the time to discuss Northern Power's plans for the 2859 Lexington Avenue South propelly. To summarize our discussion, Northern Power does not believe that the City's concern about future use of the properties to the north and south are problems Northern Power should be asked to solve. The property Northern Power is purchasing is a freestanding parcel as are the adjoining parcels and each have independent access to Lexington Avenue. We did attempt to purchase the one acre parcel to the south (at the same square foot price as the main parcel), but we were unable to do so. To require Northern Dower to grant an access agreement over the main parcel for the benefit of the one acre is the equivalent of increasing the market value of the one acre parcel at Northern Power's cost. We believe that the only two logical users for the one acre parcel are Gresser and Northern Power. Once the one acre parcel becomes available and ifNorthem Power acquires it, Northern Power would agree to provide access for the one acre through the main parcel. I would presume that the City has or will make a similar requirement if Gresser acquires the property. APPLICANT CORRESPONDENCE 7 rr~~S N ~''0~-,MA, UA'V ~ J 21096 .L(W---"') 01 10 26 ~ 1'~: 25 N'. 4260008907 7) i 3 LARKL 1, HpFFmAN, DAL.Y & LINDGREN, LTD. Mr. Bob Kirmis March 7, 2001 Page 2 Similarly, since Northern Power has no right to purchase either the one acre or the properties to the north (and has no desire to ever expand to the north), it would be premature to have Northern Power prepare plans for an expansion onto those propcrties that is not proposed and has riot been applied for. You should feel free to pass along our comments to the City Engineer and the City Attorney. Of course, please fecl free to call me at (952) 896-3267 if you have questions. :omas P. Stoltman, for LARKTN, HOFFMAN, DALY & LINDGREN, LTD. JJ , cc: Mr. Roger L,ervick (fax - 651-452-9182) Mr. Scott Quiring (fax - 952-890-0064) :OU~t 4'PCDOCS•LIHI'6~838411 ~/6 U C _ 0 ~ j _ <a io e Q C\ y "s° s M1 I o LL_ J C s - 62 t' 3y T6 io Pi - a3 Sg as I - _ ~ c ~ jgtt jt Q _ t - F 99 90*.. 3.95 1 Z.OS... J y c i5 (3nN3AV N019NIX3l)_ o, - f s - -'ON ~Z uF~i z o 7777777 -.n to I Cl- ' a s i i ~ 4 o f ^w r.- R\ a nz tit z 2, i Fas;r jF [ l6; 2 ~ rN r o Z FINAL PLAT Agenda Information Memo April 3, 2001, Eagan City Council D. CONDITIONAL USE PERMIT & VARIANCE - SOWLES PROPERTIES ACTION TO BE CONSIDERED: To approve a Conditional Use Permit (CUP) for outdoor storage of vehicles, cranes and other equipment with a Variance to allow- the storage area at a 20-foot setback, rather than a 40-foot setback, from Terminal Drive, on property located at 3131 Sibley Memorial Highway, subject to the conditions in the APC minutes. FACTS: • Sowles Properties is proposing to relocate the headquarters offices for three affiliated companies, all in construction-related businesses, to this location. • The site contains an existing 15,500 square foot building on the north end of the site. Access to the site is provided from Alexander Road on the north end and Terminal Drive on the south end. • A CUP was issued for this property in 1991 to allow outside storage on the north half of the site south of the existing building. If approved, this proposed CUP will replace the 1991 CUP. • The applicant's proposed storage consists of "vehicles, cranes and other equipment used for the purposes of steel erection and Tower Crane rental," including a 100-foot tall boom crane that will be used to load, unload and move items within the outside storage area. • The applicant is proposing other improvements to the property that include a building addition and expanded parking area, retaining wall, screen fencing, landscaping, milled bituminous surfacing of the outdoor storage area, installation of curb and gutter and storm sewer. • A setback Variance from Terminal Drive is requested to allow the storage lot to be set back 20 feet rather than 40 feet from the public right-of-way. • Because of the size of the tower crane, it camlot be effectively screened from the public right-of-way and properties to the east. • The Advisory Planning Commission held a public hearing on March 27, 2001, and recommended denial of the Conditional Use Permit and Variance for reasons stated in the minutes. ISSUES: • The applicant has indicated that they could not comply with condition 44 which restricts the height of items to be stored to eight feet. They have stated that a 20-foot storage height is necessary given the size of the storage area and their particular type of storage. ATTACHMENTS: ~T March 27, 2001, APC Minutes, pages through Staff report, pages i through Eagan Advisory Planning Commission March 27, 2001 Page 6 fi CONDITIONAL USE PERMIT &VARIANCE- SOWLES PROPERTIES LTD Chair Heyl opened the next public hearing of the evening regarding a Conditional Use Permit to allow outdoor storage with a variance to certain performance standards on Lot 1, Block 1, Sibley Terminal Industrial Park, located at 3131 Sibley Memorial Highway in the SE '/4 of Section 8. Planner Dudziak introduced this item and highlighted the information presented in the City staff s reports dated March 21, 2001. She noted the background, history, the existing conditions and the surrounding uses of the subject property. Applicant Larry Sowles stated he can comply with all the conditions except condition number four regarding the height of storage items. Chair Heyl questioned the height of the crane that will be stored on the site. Mr. Sowles stated that the crane is 100 feet tall with a 140 foot arm. Chair Heyl opened the public hearing. Three residents expressed concern regarding the public notification process, view from homes, effects on property value, and noise. They all expressed their opposition to the conditional use permit. Chair Heyl closed the public hearing and turned the discussion to the Commission. Chair Hey] questioned height limit of flag poles. Senior Planner Ridley stated that he believes the City, of Eagan does not regulate the height of flag poles in non-residential areas. Member Segal expressed his concern regarding the height of the crane. He stated that the crane should be considered the same as a structure. Planner Dudzi~,i<: stated the definition of structure. Member Hunte.- stated that the crane is not compatible with the area. He further stated his opposition. Chair Hevl stated her opposition to the 100 foot tall crane and the 1 40 long crane arm. She stated that condition number 6 should state that the crane is not allowed. YO Eagan Advisory Planning Commission March 27, 2001 17 Palge 7 Mr. Sowles stated that if the crane is not allowed then the improvements will not be made. He further stated that he understands the residents concerns. Member Segal moved, Member Bendt seconded a motion to recommend denial of the Conditional Use Permit to allow outdoor storage with a variance to certain performance standards on Lot 1, Block 1, Sibley Terminal Industrial Park, located at 3131 Sibley Memorial Highway in the SE '/4 of Section 8. A vote was taken on the motion. All voted in favor. l~ D PLANNING REPORT CITY OF EAGAN REPORT DATE: March 21, 2001 CASE: 08-CU-03-02-01 APPLICANT: Sowles Properties HEARING DATE: March 27, 2001 Limited Partnership PROPERTY OWNER: Lull International, Inc. APPLICATION DATE: Feb. 21, 2001 REQUEST: Conditional Use Permit PREPARED BY: Pamela Dudziak LOCATION: 3131 Sibley Memorial Hwy. COMPREHENSIVE PLAN: IND, Limited Industrial ZONING: I-1, Limited Industrial SUMMARY OF REQUEST Sowles Properties is requesting a Conditional Use Permit (CUP) for outdoor storage of vehicles, cranes and other equipment, on property located at 3131 Sibley Memorial Highway in the NE 1/4 of Section 8 and NW '/a of Section 9. Also requested is a Variance to certain performance standards in the City Code. AUTHORITY FOR REVIEW City Code Chapter 11, Section 11.40, Subdivisions 4C and 4D provide the following. Subdivision 4C states that the Planning Commission shall recommend a conditional use permit and the Council shall issue such conditional use permits only if it finds that such use at the proposed location: A. Will not be detrimental to or endanger the public health, safety, or general welfare of the neighborhood or the City. B. Will be harmonious with the general and applicable specific objectives of the Comprehensive Plan and City Code provisions. C. Will be designed, constructed, operated and maintained so as to be compatible in appearance with the existing or intended character of the general vicinity and will not change the essential character of that area, nor substantially diminish or impair property values within i Planning Report - Sowles Properties March 27, 2001 Page 2 the neighborhood. D. Will be served adequately by essential public facilities and services, including streets, police and fire protection, drainage structures, refuse disposal, water and sewer systems and schools. E. Will not involve uses, activities, processes, materials, equipment and conditions of operation that will be hazardous or detrimental to any persons, property or the general welfare because of excessive production of traffic, noise, smoke, fumes, glare or odors. F. Will have vehicular ingress and egress to the property which does not create traffic congestion or interfere with traffic on surrounding public streets. G. Will not result in the destruction, loss or damage of a natural, scenic or historic feature of major importance. Subdivision 4D, Conditions, states that in reviewing applications of conditional use permits, the Planning Commission and the Council may attach whatever reasonable conditions they deem necessary to mitigate anticipated adverse impacts associated with these uses, to protect the value of other property within the district, and to achieve the goals and objectives of the Comprehensive Plan. In all cases in which conditional uses are granted, the Council shall require such evidence and guarantees as it may deem necessary as proof that the conditions stipulated in connection therewith are being and will be complied with. In addition to the requirements for a conditional use permit listed above, City Code Section 11. 10, Subdivision 29.2, C, lists performance standards for outdoor storage as follows: 1. Outdoor storage items shall be placed within an enclosure as necessary to achieve appropriate security and containment or for public safety reasons when determined necessary by the city. In general business (GB) and community shopping center (CSC) zoning districts, the enclosure shall be attached to the principal building and be constructed of materials which are aesthetically compatible with the principal building. In limited industrial (I-1) and general industrial (I-2) zoning districts, the enclosure may be detached from the principal building. 2. The storage area shall be located in the side or rear yards and shall not encroach into any required front building setback area or other required setbacks. 3. The outdoor storage area shall be screened from view from the public right-of-way and from any adjacent property which is designated for residential uses in the comprehensive guide plan: 4. The storage area shall not interfere with any pedestrian or vehicular movement. 5. The storage area shall not take up required parking spaces or landscaping areas. Ll C~ C;L Planning Report - Sowles Properties March 27, 2001 Page 3 6. The storage area shall be surfaced with concrete or an approved equivalent to control dust and erosion. The surface shall be properly maintained to prevent deterioration. BACKGROUND/HISTORY A conditional use permit was issued to Schuster Equipment Co. for this property in 1991 for sales and service of heavy equipment (i.e., street sweepers and snow plows). 'When Lull International acquired the property, Lull continued to use the property for outside storage, and it appears that outside storage is now occurring in areas beyond the boundaries authorized in the 1991 CUP. EXISTING CONDITIONS The site contains an existing 15,500 square foot building on the north end of the site. Access to the site is provided from Alexander Road on the north end and Terminal Drive on the south end. The southern portion of the site has served as outside storage in the past and has a Class 5 surface. The north end of the site is landscaped around the existing building and parking area. There are several existing non-conformities with regard to site improvements. The storage area is not well-defined, it is surfaced with Class 5 rather than bituminous or concrete, does not have curb and gutter or a storm drainage system, and there is no fencing or screening around the outside storage area. SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: North - Manufacturing; zoned I-1 (Limited Industrial) guided IND (Limited Industrial) South - Vacant/manufacturing; zoned 1-1; guided IND East - Richfield Blacktop/Single-Family Residential; zoned GB (General Business) and R-4 (Multiple Residential); guided MD (Medium Density Residential) and HD (High Density Residential) West - Warehouse; zoned I-l; guided IND EVALUATION OF REQUEST Compatibility with Surrounding Area - The surrounding area west of Hwy. 13 is largely industrial uses. Across Hwy. 13 to the east are a business use (Richfield Blacktop) and residential development. Proposal - The applicant is relocating the corporate offices for three affiliated companies to this site. The three companies are Sowles Company, Northwest Tower Cranes and Valley Building t Planning Report - Sowles Properties March 27, 2001 Page 4 Products. These companies are all in construction-related businesses, and in addition to the office and shop space this property has, they have need for an outside storage yard for "vehicles, cranes and other equipment used for the purposes of steel erection and Tower Crane rental." The applicant is requesting a Conditional Use Permit for outside storage on this site. If approved, this CUP would replace and supercede the 1991 CUP. Site Plan - The applicant proposes outside storage on the south and central portions of the property. A future building addition is proposed extending south from the east end of the existing building. A CUP is not required for the building addition, but those plans are included as part of the applicant's overall planned improvements to the property. New landscaping is proposed along Terminal Drive; existing landscaping along Alexander Road will remain. Trash storage areas are not shown. Trash receptacles should be kept either inside the building or within an enclosure constructed according to City Code standards. Parking - Parking requirements can be met on site. The applicant intends to provide 41 stalls of parking, and an additional 32 in proof of parking, to be provided in the future if additional parking space is needed. The proof-of-parking areas are located within the boundaries of the outdoor storage area. If needed in the future, the southerly.proof of parking area could be separated from the outdoor storage area by relocating the fence. However, the proof of parking adjacent to the new building addition would have access provided only through the storage area behind the building. Setbacks -The storage area is set back five feet from the west lot line, and satisfies the required minimum distance from Hwy. 13 and Alexander Road. However, the outdoor storage setback is only 20 feet, rather than the required 40 feet, from Terminal Drive, and therefore, a setback Variance is required. Outdoor Storage - The applicant's narrative indicates that the outdoor storage will be for "vehicles, cranes and other equipment used for the purposes of steel erection and Tower Crane rental." One of the items proposed in the storage yard is a tower crane, which would be used to load and unload and move items within the yard. The applicant's narrative indicates that the tower crane is the most efficient type of crane for this use, as the mobile cranes do not provide enough radius coverage, are often at construction job sites and require set-up and dismantle time. The proposed tower crane is 100 feet tall, and has a boom with a 140-foot radius (as measured on the site plan). The crane would be located in the center of the storage yard, and set back from each property line such that the reach of the crane does not extend outside the boundaries of the property. There appear to be no specific provisions in the City Code that apply to the proposed crane. It is similar in height-to a telecommunications tower, but the City's tower ordinance does not apply. Therefore, the proposed crane is addressed in this report as one element of the outside storage, and is subject to the following City Code standards for outside storage. In addition, the APC and City Council may attach other reasonable conditions deemed necessary to mitigate adverse Z/ay Planning Report - Sowles Properties March 27, 2001 Page 5 impacts, protect the value of other property in the district, and achieve the goals and policies of the Comprehensive Guide Plan. 1. Outdoor storage items shall be placed within an enclosure as necessary to achieve appropriate security and containment or for public safety reasons when determined necessary by the city. In general business (GB) and community shopping center (CSC) zoning districts, the enclosure shall be attached to the principal building and be constructed of materials which are aesthetically compatible with the principal building. In limited industrial (I-1) and general industrial (I--2) zoning districts, the enclosure may be detached from the principal building. The proposed outdoor storage area will be enclosed with an 8- foot fence for containment and security. The fenced area will connect to the building for security. Access into the storage area will be controlled by gates at both the north and south ends of the lot. The fence should provide screening of the storage area. The applicant has proposed either chain link with screening slats, or solid profiled metal. Items stored should not exceed the height of the fence enclosure. Because of its size, the tower crane cannot be effectively screened. However, the crane should be painted a light gray color, similar to what has been required for telecommunications monopoles, to help it blend with the sky. 2. The storage area shall be located in the side or rear yards and shall not encroach into any required front building setback area or other required setbacks. This site has public street frontage on three sides. A portion of the storage area will be located behind the building, with the building serving as the screen to Alexander Road and Hwy. 13. The proposed storage area is located at the standard 20-foot pavement and parking setback from Terminal Drive rather than the minimum building setback of 40-feet. Therefore, the storage area is considered to encroach into the required front building setback area, necessitating a Variance of 20 feet. The applicant indicates that the public street frontage on three sides reduces the usable yard area because of the more stringent setback requirements from public rights-of-way. The applicant is proposing to install a screen fence and landscaping along Terminal Drive, the proposed 20-foot setback satisfies the requirements for pavement and parking, and the properties across Terminal Drive are also industrial. 3. The outdoor storage area shall be screened from view from the public right-of-way and from any adjacent property which is designated for residential uses in the comprehensive guide plan. The applicant is proposing to install an eight-foot screen fence, the maximum fence height allowed by the City Code. However, the topography in this part of the City is such that the land slopes downward from east to west toward the river valley. This site is about ten feet below the elevation of Hwy. 13, making screening of the site from the east difficult. Views westward from Hwy. 13 and from properties across Hwy. 13 overlook the property. The applicant has submitted section views of the site from the east and from Terminal Drive looking north, and from across the highway looking west. Staff suggests landscaping with evergreen trees along the east boundary of the property to provide more effective screening from the east. has Planning Report - Sowles Properties March 27, 2001 Page 6 4. The storage area shall not interfere with any pedestrian or vehicular movement. The proposed storage area should not adversely affect pedestrian or vehicular movement. However, some proof of parking areas are shown within the central storage area. The "shop parking" located west of the existing building is located near the driveway and the building, but the proof of parking areas would require vehicles to pass through this storage area, creating the potential for conflict if those proof of parking areas were to be utilized in the future. 5. The storage area shall not take up required parking spaces or landscaping areas. A total of 69 parking stalls are required for the 22,890 square foot building (both existing and proposed). 41 stalls will be provided, with an additional 32 stalls designated as proof of parking, for a total of 73. Some of the proof of parking areas are within the fenced storage yard, however if those stalls were needed for parking, the fence could be relocated. Since the site plan shows a few more stalls than are required, staff suggests deleting the three proof of parking stalls in the northwest corner of the site because of potential conflicts with the outside storage activity. 6. The storage area shall be surfaced with concrete or an approved equivalent to control dust and erosion. The surface shall be properly maintained to prevent deterioration. Bituminous asphalt is the most widely used surfacing material to accomplish this requirement and is required for off-street parking areas. The applicant proposes to surface the storage area with a milled bituminous material. There are a number of outdoor storage lots within the City that have been allowed to use recycled aggregate or milled bituminous surfacing for outside storage areas, particularly in the industrial district west of Hwy. 13. Those conditional use permits have included a condition for periodic staff review of the condition of the surfacing to determine its adequacy for dust and drainage control. The owner is responsible for maintaining the paved surface in good condition and if recycled asphalt is used, periodic staff review should be a condition of approval. If, upon review of the site, the recycled asphalt aggregate surface is determined to be inadequate, the City may require the storage lot to be resurfaced with bituminous asphalt. Landscaping - The developer proposes to install landscaping along Terminal Drive, and around the new parking area and building addition. The proposed landscaping is concentrated at the entrance, property corners and islands. A few trees are proposed along Terminal Drive, and that area should incorporate additional shrub beds and evergreen materials. Also, as mentioned previously, evergreen trees should be installed along the east side of the site to provide more solid and effective screening given the topography in the area. A revised and more detailed landscape plan should be submitted for staff review and approval prior to release of the Conditional Use Permit for recording. The landscape plan should identify the particular plant materials and sp6cifications for installation. All landscaped area should be irrigated and where possible, the developer should relocate existing trees that will be displaced with the future construction of the building addition and associated parking. ~a6 Planning Report - Sowles Properties March 27, 2001 Page 7 Topography - The site is open and generally slopes to the west. The first floor elevation Grading of the existing building on the site is approximately 10 feet below the grade of Highway 13 to the east. The developer will be responsible for installing and maintaining erosion control measures in accordance with City standards during the construction of the new parking and storage areas. Storm Drainage - Existing public storm sewer is available within Terminal Drive and Alexander Road for connections by the development. A private storm sewer pipe system, in accordance with City standards, should be constructed to handle drainage from the site, including catch basin structures and storm sewer at the northwest entrance to capture the storm %vater runoff before it reaches Alexander Road. Utilities - The existing building is connected to the City sanitary sewer and water main systems. Streets/ Access/ Circulation - Public street access is available from Alexander Road to the north and Terminal Drive to the south. The existing driveway access to Alexander Road is located partially on the adjacent parcel to the west (United Stationers). The applicant should provide evidence of an easement allowing for this access. Such easement should be provided to the city prior to release of the Conditional Use Permit for recording.' The developer should construct the proposed parking and outdoor storage areas with perimeter concrete curb & gutter, hard surfacing, concrete driveway entrance aprons, and storm sewer in accordance with City standards. Easements/ Permits/ Right-of-Way - The developer should obtain MnDOT permit approval for any work within Highway 13 right-of-way. Wetlands/Water Quality - There are no jurisdictional wetlands on the site. Typically, water quality contributions are required at the time of subdivision. This property was subdivided and initially developed before the City adopted a Water Quality Management Plan. However, this development should be responsible for a water quality contribution at this time because of the runoff associated with the outdoor storage yard. Staff suggests that the amount of water quality contribution be based only on the southern half of the site to encompass the new storage area (beyond what was approved in the 1991 CUP) and the expanded parking lot area. This amounts to 65,000 square feet of impervious surface, or 38% of the total site area. The calculated water quality contribution for this area is $12,279.00. SUMMARY/CONCLUSION Sowles Properties is requesting a Conditional Use Permit (CUP) for outdoor storage of vehicles, cranes and other equipment with a Variance to allow the storage area at a 20-foot setback, rather than a 40-foot setback, from Terminal Drive, on property located at 3131 Sibley Memorial Highway. Planning Report - Sowles Properties March 27, 2001 Page 8 Sowles Properties is proposing to relocate the headquarters offices for three affiliated companies, all in construction-related businesses, to this location. In addition to the office and shop space this property has, they have need for an outside storage yard. The property has been used for outside storage in the past, and is currently occupied by Lull International. The applicant's proposed storage consists of "vehicles, cranes and other equipment used for the purposes of steel erection and Tower Crane rental," including a 100-foot tall boom crane that will be used to load, unload and move items within the outside storage area. Due to the height of the tower crane and the topography in the area, items to be stored cannot be entirely screened from adjacent right-of-way and properties designated for residential uses in the Comprehensive Guide Plan. The applicant is proposing improvements to the property that include a building addition and expanded parking area, retaining wall, screen fencing, landscaping, milled bituminous surfacing of the outdoor storage area, installation of curb and gutter and storm sewer. ACTION TO BE CONSIDERED To recommend approval of a Conditional Use Permit (CUP) for outdoor storage of vehicles, cranes and other equipment for the purposes of steel erection and Tower Crane rental, with a Variance to allow the storage area at a 20-foot setback from Terminal Drive, on property located at 3131 Sibley Memorial Highway in the NE '/4 of Section 8 and NW 1/a of Section 9. If approved, the following conditions should apply: 1. This Conditional Use Permit shall be recorded at Dakota County within 60 days of approval by the City Council. 2. Trash receptacles shall be kept either inside the building or within an enclosure constructed according to City Code standards. 3. The eight-foot tall fence shall be constructed of a material that provides 90% opacity. 4. Items to be stored shall not exceed the height of the fence enclosure. 5. Milled bituminous surface shall be allowed for surfacing within the outdoor storage area. The owner shall be responsible for maintaining the surface material in good condition. The site shall be subject to periodic staff review to determine its adequacy for dust and drainage control. If upon review, the surface is determined to be inadequate, the City may require the storage lot to be resurfaced with bituminous asphalt. 6. The crane shall be painted a light gray color to help it blend with the sky. ,,a, el Planning Report - Sowles Properties March 27, 2001 Page 9 7. Additional shrub beds and evergreen materials shall be provided along Terminal Drive for better screening. Evergreen trees shall be installed along the east side of the site to provide more solid and effective screening given the topography in the area. 8. A detailed landscape plan shall be submitted for staff review and approval prior to release of the Conditional Use Permit for recording. The landscape plan shall identify the particular plant materials and specifications for installation. All landscaped area shall be irrigated and where possible, the developer shall relocate existing trees that will be displaced with the future construction of the building addition. 9. The developer shall be responsible for installing and maintaining erosion control measures in accordance with City standards during the construction of the new parking and storage areas. 10. A private storm sewer pipe system in accordance with City standards, shall be constructed to handle drainage from the site, including catch basin structures and storm sewer at the northwest entrance to capture the storm water runoff before it reaches Alexander Road. 11. The developer shall construct the proposed parking and. storage areas with perimeter concrete curb & gutter, hard surfacing, and concrete driveway entrance aprons, in accordance with City standards. 12. The developer shall obtain MnDOT permit approval for any work within Highway 13 right- of-way. 13. The applicant shall provide evidence of an easement allowing for the access to Alexander Road over the adjacent parcel to the west (United Stationers). The easement should be provided to the city prior to release of the Conditional Use Permit for recording. 14. This development shall be responsible for a cash water quality contribution. The amount is based on the southern half of the site to encompass the newly surfaced storage area and expanded parking lot area. The calculated water quality contribution amount is $12,279.00. r FINANCIAL OBLIGATION - 08-CU-03-02-01 Lot 1, Block 1, Sibley Terminal Industrial Park There are pay-off balances of special assessments totaling $212 on the parcel for which the conditional use permit is requested. At this time, there are no pending assessments on the parcel for which the conditional use permit is requested. Based upon the study of the financial obligations collected in the past and the uses proposed for the property, the following charges are proposed. The charges are computed using the City's existing fee schedule and for the connection and availability of the City's utility system. The approval of the conditional use permit is not contingent upon the payment of these Connection/Availability Charges. The charges become due and payable with connection to the City's Utilities. The charges will be computed using the rates in effect at time of connection or subdivision. IMPROVEMENT USE RATE QUANTITY AMOUNT None TOTAL V30 0 Eagan Boundary Street Centerline Location Map Puei1:a i B Building Footprint I r a~ e ~ s ~ ! rtl~ ~I~ ~ _ Sub ect Site 4' w ■•mom ♦ t m OM sees vill' MEN ♦ Use foe; ~ ;C t ! ~~~■sa ~ f t• L' ...l C 1000 0 1000 2000 Feel Development/Developer. Sowles Properties LTD Application: Conditional Use Permit and Variance Case No.: 08-C 1 and 08-VA-0403-01 repared using ER31 ArcView 3.1. Parcel base map data provided N ota County Land Survey Department and is current as or November 2000. City of Eagan THIS MAP IS INTENDED FOR REFERENCE USE ONLY u + E MINNESOTA The City of Eagan and Dakota County do not guarantee the accuracy of this Information and are 5 community Development Department not responsible for errors or omissions. Current Zoning and Comprehensive Guide Plan Sowles Properties LTD Land Use Map Case No. 08-CU-03-02-01 w Zoning Map 1., A-k o-®® 4 R-3 1'1 Current Zoning: E 1-1 Limited Industrial R-4 R-4 ® awn cizz GB gg ~ 1-1 R-4 ®F~ R, ® MEN •oo • 0.0 1200 F..: A F- 1, UF_ Comprehensive Guide Plan' D Land Use Map LD IND P f LD ND IND ® EE Current Land Use Designation: IND HD HD Limited Industrial a a= mm MD IND MD IND ®MD® ® NM LC D MD HD N. w. ,=N FF, .I.N W y Infonn•tlon fK•'M•• •y a•Refa Cw.ty lan• •urr.y D.y.rbn.nt 12/1U00. 2oni~y Inforn~•tlon .01=1 d by Cry SUM. City of Eagan W F Community Development Department G' THIS MAP IS INTENDED FOR REFERENCE USE ONLY S The City of Eagan and Dakota County do not guarantee tho accuracy of this Information. i I . .4i 1 ! u 3 I i a t ~ t f O J /i L.- S 3 ~ C `a~ Ia ad{ i 4:: , N I ~ I rL a' d6 ~ o 1 f ~ i yx ~ 1 ~ L nn 4 i j 6 i I; d i 33 SITE PLAN 2, SNOI,LosS J L i w q r J I i I i I ' I e F r ~ t-- 4- c - s l _7 i f ~ AAk ~If '1 L. t 1 1 • y=vP .►.~r,.1s 1~ r f _ SOWLES PROPERTIES LIMITED PARTNERSHIP 2813 Bryant Avenue South Minneapolis, Minnesota 55408-2124 Tel 612-872-4656 Fax 612-872-6824 March 7, 2001 Re: Conditional Use Permit Application 3131 Sibley Memorial Highway Eagan, Minnesota Subject: Outside Storage Legal Description Lot 1, Block 1, Sibley Terminal Industrial Park, Dakota County, Minnesota. Currently Torrens Certificate No. 106487 under Lull Lift Corporation. The above location is the proposed new headquarters for the Sowles Company, Northwest Tower Cranes and Valley Building Products Company, all affiliated companies. Corporate offices are currently located in Minneapolis with satellite offices in Montana, Washington and Oregon. We are requesting a Conditional Use Permit for outside storage of vehicles, cranes and other equipment used for the purposes of steel erection and Tower Crane rental. Comprehensive Guide Plan Lull International, Inc. currently occupies this site; our intention is to utilize the property in a very similar fashion. We have three types of needs for our facility; Office, Shop and Outside Storage. The existing office space is 2,600 square feet and will be expanded to approximately 10,000 square feet with additional on site parking and landscaping. The yard is currently with out fencing and has Class 5 type material as a cover material. Milled bituminous paving will be throughout the yard. Fencing with gates will be installed around the yard perimeter for public safety, security and screening. The fencing material would be either chain link with slats or solid profiled metal. To assist with loading and unloading of trucks and general handling of equipment, we propose a 100 foot tall Tower Crane to be centrally located in the yard. There are no plans to expand the shop at this point in time. Page Two March 7, 2001 Conditional Use Permit Application Yard Tower Crane This crane will be centrally located in the yard for maximum coverage for loading and unloading of crane components and other equipment. A tower crane is the most efficient type of crane for this use. Our mobile cranes lack the required radius coverage, require set-up and dismantle time and are usually away from our yard working at construction job sites. An example of this Tower Crane use is illustrated in the attached color pictures. Variance The existing setback along Terminal Drive is 40 feet; we are requesting a 20- foot Variance to allow for additional yard storage. This site has street frontage on (3) three sides, thus increasing the amount of square footage to set back areas. Land on either side of Terminal Drive is zoned Industrial 1. The neighbor directly across Terminal Drive faces Highway 13 as their front. Zoning Classification Currently zoned Industrial 1 (I-1), we are not requesting re-zoning. Site Drainage Our plans do not require significant grading changes; we anticipate site drainage to remain the same as existing. Green Space The north side of the site is extensively landscaped with retaining walls, mature trees and shrubs; all of this would remain. The existing square footage of green space would remain and plantings would be added along Hwy 13 and Terminal Drive. Eight existing trees are located within the building addition footprint; these trees would be relocated on site or replaced. Project Phasing We expect to close on the property Spring of 2001, yard improvements will be scheduled after we have a move in date. Plans to expand office and parking space will follow. Surrounding Land Uses This parcel is within the Sibley Terminal Industrial Park and adjacent to Highway 13. Surrounding land uses consist of Office/ Warehouse facilities most with truck docks and a contractor with Office/Shop/Yard facility similar in scope to our proposed facility. Across Highway 13 to the East is Commercial and Residential. 1 Agenda Information Memo April 3, 2001, Eagan City Council E. REZONING AND CONDITIONAL USE PERMIT - FOUR CROWN, INC. ACTION TO BE CONSIDERED: To approve a Rezoning that would establish a CSC, Community Shopping Center, zoning designation upon approximately 1.1 acre of land located at 4615 Nicols Road on the southwest corner of Nicols and Cliff Roads in the NW'/4 of Section 31. To approve a Conditional Use Permit (CUP) to allow a Class U restaurant with a drive-through facility on property located at 4615 Nicols Road on the southwest corner of Nicols and Cliff Roads in the NW1/4 of Section 31, subject to the conditions listed in the APC minutes. To approve a Conditional Use Permit (CUP) to allow a pylon sign on property located at 4615 Nicols Road on the southwest corner of Nicols and Cliff Roads in the NW'/4 of Section 31, subject to the conditions listed in the APC minutes. FACTS: • The site contains an existing 5,120 sq. ft. building. Parking is located around the building. A drive-through service window is located on the south side of the building, and there is a detached trash enclosure at the southwest corner of the property and little landscaping. • The proposed Rezoning to CSC appears consistent with the City's recently updated Comprehensive Guide Plan, which designates the property for Retail Commercial uses. • The requested Conditional Use Permit for a Class II restaurant with a drive-through facility reestablishes the former use upon this property. • The proposed pylon sign satisfies City Code requirements. • Other improvements include repainting the building and installing new roof panels, constructing a new attached trash enclosure, installing new landscaping and reconstructing the parking and paved areas. • Proof of a cross-easement for joint access with the adjacent Cherokee Sirloin restaurant to the south should be provided to the City prior to release of the Conditional Use Permit for recording, and prior to issuance of a building permit. • The Advisory Planning Commission held a public hearing on March 27, 2001, and recommended approval of Rezoning and Conditional Use Permits, subject to the conditions listed in the APC minutes. ATTACHMENTS: March 27, 2001, APC Minutes, pages through V116 Staff report, pages S~W through -458' Ewan Advison Planning Commission 1"AFT March 27, 2001 Pase 3 REZONING & CONDITIONAL USE PERMIT - FOUR CROWN, INC. Chair Heyl opened the next public hearing of the evening regarding a Rezoning from NB to CSC and a Conditional Use Permit to allow a Class II restaurant on Lot 1, Block 1, Durning's Subdivision, located at 4615 Nicols Road in the NW of Section 31. Planner Dudziak introduced this item and highlighted the information presented in the City staff s report dated March 21, 2001. She noted the background and history. the existing conditions, and the surrounding uses of the subject property. Chair Heyl opened the public hearing. Rick Casper stated that he is in favor of the Rezoning and the Conditional Use Permit. He stated his concern with the parking area that his business shares with the proposed property. There being no further public comment, Chair Heyl closed the public hearing and turned the discussion back to the Commission. Member Hunter moved, Member Steininger seconded a motion to recommend approval of a Rezoning from NB to CSC on land located at 4615 Nicols Road in the NW i/4 of Section 3l . A vote was taken on the motion. All voted in favor. Chair Heyl questioned the cross easements. City Attorney Bob Bauer stated that the easement is something that can be negotiated. Member Segal moved, Member Huusko seconded a motion to recommend approval of a Conditional Use Permit to allow a Class II restaurant on Lot 1, Block 1, Duming's Subdivision, located at 4615 Nicols Road in the NW '/4 of Section 31 subject to the following conditions: 1. This Conditional U,e Permit shall be recorded at Dakota County within 60 days of approval by the City Council. 2. The developer shall construct improvements consistent with the Site Plan dated February 2001. 3. In order to better delineate the parking between these two lots, the landscape island on the southwest corner of the site should be relocated further south. adjacent to the lot line. q3/ r Eagan Advisory Planning Commission March 27. 2001 Pale 9 Y. t 4. The site shall be landscaped as shown on the Landscape Plan dated February 2001. All landscaped areas shall be served with an automatic irrigation system. 5. The detached trash enclosure shall be removed and an attached trash enclosure constructed using materials compatible with those on the principle building. 6. Site lighting shall be provided with light fixtures that are shielded and directed downward to prevent glare on adjoining property or the public right-of-way. The light poles shall not exceed 30 feet in height. 7. All other signage on the site shall comply with the City Sign Ordinance, and a sign permit is required prior to the installation of any sign on the site. 8. The developer shall provide evidence of cross easements allowing for this shared access. Such easement shall be provided to the city prior to release of the Conditional Use Permit for recording and prior to issuance of a building permit. Member Segal moved, Member Hunter seconded a motion to recommend approval of a Conditional Use Permit to allow a pylon sign on property located at 461 Nicols Road on the southwest corner of Nicols and Cliff Roads in the NW '/4 of Section 31 subject to the following conditions: 1. This Conditional Use Permit shall be recorded at Dakota County within 60 days of approval by the City Council. 2. One pylon sign shall be allowed on the northwest corner of the site. 3. The pylon sign shall not exceed 27 feet in height and 125 square feet in area. The pylon sign shall be set back 10 feet from all property lines and a sign permit shall be required prior to construction of the pylon sign. A vote was taken on the motion. All voted in favor. 7'CJ PLANNING REPORT CITY OF EAGAN REPORT DATE: March 21, 2001 CASE: 31-RZ-03-02-01; 31-CU-04-02-01 APPLICANT: Four Crown, Inc. HEARING DATE: March 27, 2001 PROPERTY OWNER: Four Crown, Inc. APPLICATION DATE: February 21, 2001 REQUEST: Rezoning and PREPARED BY: Pamela Dudziak Conditional Use Permit LOCATION: 4615 Nicols Road COMPREHENSIVE PLAN: RC, Retail Commercial ZONING: LB, Limited Business SUMMARY OF REQUEST Four Crown, Inc. is requesting approval of a Rezoning that would establish a CSC, Community Shopping Center, zoning designation upon approximately 1.1 acre of land, and Conditional Use Permits (CUP) to allow a Class Il restaurant with a drive-through facility and a pylon sign on property located at 4615 Nicols Road on the southwest corner of Nicols and Cliff Roads in the NW'/o of Section 31. AUTHORITY FOR REVIEW City Code Chapter 11, Section 11.40, Subdivision 5 states in part, that the City Council shall not rezone any land or area in any zoning district or make any other proposed amendment to this chapter without first having referred it to the planning commission for its consideration and recommendation. City Code Chapter 11, Section 11.40, Subdivisions 4C and 4D provide the following. Subdivision 4C states that the Planning Commission shall recommend a conditional use permit and the Council shall issue such conditional use permits only if it finds that such use at the proposed location: A. Will not be detrimental to or endanger the public health, safety, or general welfare of the neighborhood or the City. Planning Report - Four Crown, Inc. March 27, 2001 Page 2 B. Will be harmonious with the general and applicable specific objectives of the Comprehensive Plan and City Code provisions. C. Will be designed, constructed, operated and maintained so as to be compatible in appearance with the existing or intended character of the general vicinity and will not change the essential character of that area, nor substantially diminish or impair property values within the neighborhood. D. Will be served adequately by essential public facilities and services, including streets, police and fire protection, drainage structures, refuse disposal, water and sewer systems and schools. E. Will not involve uses, activities, processes, materials, equipment and conditions of operation that will be hazardous or detrimental to any persons, property or the general welfare because of excessive production of traffic, noise, smoke, fumes, glare or odors. F. Will have vehicular ingress and egress to the property, which does not create traffic congestion or interfere with traffic on surrounding public streets. G. Will not result in the destruction, loss or damage of a natural, scenic or historic feature of major importance. Subdivision 41), Conditions, states that in reviewing applications of conditional use permits, the Planning Commission and the Council may attach whatever reasonable conditions they deem necessary to mitigate anticipated adverse impacts associated with these uses, to protect the value of other property within the district, and to achieve the goals and objectives of the Comprehensive Plan. In all cases in which conditional uses are granted, the Council shall require such evidence and guarantees as it may deem necessary as proof that the conditions stipulated in connection therewith are being and will be complied with. BACKGROUNDMISTORY Duming's Subdivision was platted in 1978. This site was developed in 1979 and operated as a Hardee's restaurant until a few years ago. It has been vacant since the Hardee's closed. The former Hardee's apparently existed on this site as a nonconforming use since the LB zoning district does not allow Class II restaurants, and there is no record that a Conditional Use Permit was ever issued for it. The City-wide Comprehensive Guide Plan update, which was completed earlier this year, identified this property for a Retail Commercial (RC) land use designation, and future rezoning to CSC (Community Shopping Center) to achieve consistency with the RC land use designation. ~y~ Planning Report - Four Crown, Inc. March 27, 2001 Page 3 EXISTING CONDITIONS The site contains an existing 5,120 sq. ft. building. Parking is located around the building. A drive-through service window is located on the south side of the building, and there is a detached trash enclosure at the southwest corner of the property. There is little landscaping on the site. SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: North - Kentucky Fried Chicken and Holiday gas/convenience; zoned CSC (Community Shopping Center); guided RC South - Casper's Cherokee Steak House; zoned LB (Limited Business); guided RC, Retail Commercial East - Doolittle's; zoned LB; guided RC West - I-35E EVALUATION OF REQUEST Compatibility with Surrounding Area - The requested CSC (Community Shopping Center) zoning is considered consistent with the RC (Retail Commercial) land use designation. Surrounding uses are restaurants and retail. Site Plan - The site plans shows that the existing site layout will remain essentially the same. The existing parking lot will be resurfaced, and the existing trash enclosure removed and replaced with new enclosure attached to the west side of the existing building. A pylon sign is proposed in the northwest corner of the site. Parkin - The site provides 40 parking stalls, including two accessible spaces. This results in one more stall than currently exists on site. The City Code does not have a specific parking standard for a Class H restaurant, and states that the amount shall be determined when reviewing the site plan and "based on prior experience." Since the previous use of the property was also a Class H restaurant, parking appears to be adequate. Curb and gutter will also be installed on the west side of the parking lot. The developer proposes to maintain the existing parking lot design, which allows vehicular movement between this site and the Cherokee Sirloin restaurant to the south. As such, the driveway to Nicols Road affords access to both this site and the Cherokee Sirloin restaurant. Also, the row of parking along the west edge of the site is continuous and extends onto the adjoining lot to the south. In order to better delineate the parking between these two lots, the landscape island on the southwest corner of the site should be relocated further south, adjacent to the lot line. Z/ (13 Planning Report - Four Crown, Inc. March 27, 2001 Page 4 Landscaping - There is currently little landscaping on site. The applicant proposes to install overstory trees along the north and west sides of the property, along with several shrub beds. The site is set at a higher elevation than the bordering roads (Cliff Road to the north and Nicols Road to the east). Signage - A pylon sign is proposed at the northwest corner of the site. The sign is an internally illuminated cabinet, 27 feet in height, and 124 square feet in area. The City Code allows one free-standing sign to be located on a property. Any free-standing sign must be set back a minimum of 10 feet from all property lines. Pylon signs are a conditional use and may not exceed 27 feet in height and 125 square feet in area. The proposed pylon sign appears to satisfy these requirements. Other signage is located on the north and east sides of the building. All signage should comply with City Code standards. A sign permit is required prior to the erection of either the pylon or building wall signs. Lighting - The existing site lighting will be replaced. The new lighting will consist of double fixtures mounted on light poles located around the perimeter of the parking lot. The height of the light poles was not specified, but should not exceed 30 feet. The light fixtures are directed downward rather than angled like the current lighting. The lighting plan photometrics show that light levels generally exceeding one footcandle within the site, and less than one footcandle on most areas at the perimeter of the site. With the shielded downcast fixtures, there should not be any adverse glare onto the public rights-of-way or to adjacent property. Grading/Topography - The existing grade of the property is approximately 6 to,8 feet in elevation above the grade of Nicols Road to east and Cliff Road to the north. The developer is proposing to leave the existing building at its current elevation. Minimal grading will be required to remove the existing parking lot surface and reconstruct the parking areas. Storm Drainage - Storm water runoff from the site drains through a private internal storm sewer system to an existing storm sewer pipe within Nicols Road that flows north to Pond AP-9, a storm water pond north of Cliff Road and west of Nicols Road. Utilities - The existing building is connected to City sanitary sewer and water main systems. Streets/Access/Circulation - Public street access is provided onto Nicols Road from one driveway entrance. This driveway also provides street access for the Cherokee Sirloin restaurant to the south. The developer should provide evidence of cross easements allowing for this shared access. Such easement should be provided to the city prior to release of the Conditional Use Permit for recording and prior to issuance of a building permit. Other Improvements - The developer proposes to repaint the existing painted brick building, install new roof panels, replace the existing detached trash enclosure with a new attached enclosure, and reconstruct the parking and paved areas. Planning Report - Four Crown, Inc.' March 27, 2001 Page 5 SUMMARY/CONCLUSION Four Crown, Inc. is requesting approval of a Rezoning that would establish a CSC, Community Shopping Center, zoning designation upon approximately 1.1 acre of land, and a Conditional Use Permit (CUP) to allow a Class Il restaurant with a drive-through facility and a pylon sign on property located at 4615 Nicols Road. The proposed Rezoning to CSC appears consistent with the City's recently updated Comprehensive Guide Plan. The Conditional Use Permit for a Class H restaurant with a drive- through facility reestablishes the former use upon this property. The proposed pylon sign appears to satisfy City Code requirements. Other improvements include repainting the building and installing new roof panels, constructing a new attached trash enclosure, installing new landscaping and reconstructing the parking and paved areas. Proof of a cross-easement for joint access with the adjacent Cherokee Sirloin restaurant to the south should be provided to the City prior to release of the Conditional Use Permit for recording, and prior to issuance of a building permit. ACTION TO BE CONSIDERED To recommend approval of a Rezoning that would establish a CSC, Community Shopping Center, zoning designation upon approximately 1.1 acre of land located at 4615 Nicols Road on the southwest corner of Nicols and Cliff Roads in the NW'/4 of Section 31. To recommend approval of a Conditional Use Permit (CUP) to allow a Class II restaurant with a drive-through facility on property located at 4615 Nicols Road on the southwest corner of Nicols and Cliff Roads in the NW'/4 of Section 31. If approved, the following conditions should apply: 1. This Conditional Use Permit shall be recorded at Dakota County within 60 days of approval by the City Council. 2. The developer shall construct improvements consistent with the Site Plan dated February 2001. 3. In order to better delineate the parking between these two lots, the landscape island on the southwest corner of the site should be relocated further south, adjacent to the lot line. 4. The site shall be landscaped as shown on the Landscape Plan dated February 2001. All landscaped areas shall be served with an automatic irrigation system. 5. The detached trash enclosure shall be removed and an attached trash enclosure constructed using materials compatible with those on the principal building. Planning Report - Four Crown, Inc. March 27, 2001 Page 6 6. Site lighting shall be provided with light fixtures that are shielded and directed downward to prevent glare on adjoining property or the public right-of-way. The light poles shall not exceed 30 feet in height. 7. All other signage on the site shall comply with the City Sign Ordinance, and a sign permit is required prior to the installation of any sign on the site. 8. The developer shall provide evidence of cross easements allowing for this shared access. Such easement shall be provided to the city prior to release of the Conditional Use Permit for recording and prior to issuance of a building permit. To recommend approval of a Conditional Use Permit (CUP) to allow a pylon sign on property located at 4615 Nicols Road on the southwest corner of Nicols and Cliff Roads in the NW'/4 of Section 31. If approved, the following conditions should apply: 1. This Conditional Use Permit shall be recorded at Dakota County within 60 days of approval by the City Council. 2. One pylon sign shall be allowed on the northwest corner of the site. 3. The pylon sign shall not exceed 27 feet in height and 125 square feet in area. The pylon sign shall be set back 10 feet from all property lines and a sign permit shall be required prior to construction of the pylon sign. FINANCIAL OBLIGATION - 31-CU-04-02-01 Lot 1, Block 1, Durning's Subdivision There are pay-off balances of special assessments totaling $0 on the parcel for which the conditional use permit is requested. At this time, there are no pending assessments on the parcel for which the conditional use permit is requested. Based upon the study of the financial obligations collected in the past and the uses proposed for the property, the following charges are proposed. The charges are computed using the City's existing fee schedule and for the connection and availability of the City's utility system. The approval of the conditional use permit is not contingent upon the payment of these Connection/Availability Charges. The charges become due and payable with connection to the City's Utilities. The charges will be computed using the rates in effect at time of connection or subdivision. IMPROVEMENT USE RATE QUANTITY AMOUNT Water Availability Charge Cl $3,165/Ac 1.08 Ac $3,418. TOTAL $3,418 I Ragan Boundary Street Centerline Location Map Parcel Area Building Footprint am VA ' • ~~1ra I e-M ♦ s .1 1 ■ ; ■ W Ir ~41 00 Sub ect Site ~ ~ ■ ~ ~ . ~ a • r • ■ t s r I'm 0B® ®B •I• lass.'- ' . p : p / ♦ ■ •a 4L ease 46 41, am of m®® ®0 , a,~~, r 1000 0 1000 2000 Feet Development/Developer. Four Crown. Inc. Application: Rezoning and Conditional Use Permit Case No.: 31-RZ- 02.01 and 31-CU-0402-01 M *City of Eagan ap Prspand using ER31 ArcVNw 7.1. Parcel base map data provided N lry Dakota Ceumy Lnd Surrey D.p.rbnan and is eurnnt as of November 2000. THIS MAP IS INTENDED FOR REFERENCE USE ONLY W > M1 N Al E S 0 T A The of Eagan and Dakota County do net guarantee the accuracy of thla Information and ars S Community Devetsprnent Department not responsible for errors or omissions. I Current Zoning and Comprehensive Guide Plan Four Crown, Inc. Land Use Map Case NO. 31-RZ-0402-01 and 31-CU-0402-01 Zoning Map PD SC D PD nn R V Current Zoning: PD LB Limited Business e PD LB A LB PF O VA PD ew a k t eee a eee tree r..e Comprehensive Guide Plan RC Land Use Map D O/3 C RC RC O/s Current Land Use Designation: RC RC R RC Rc Retail Commercial o/s o/s QP is 7A w a t g LD w• • w• ueo r..t y M may IMormad" ynvWM by D"Ou Cernty L•M DW.ay Dgarb"M 1211"0. N 2ooM9 In}o.m•tlan maiwbinN by Clt> at.". *City of Eagan W E THIS MAP IS INTENDED FOR REFERENCE USE ONLY Community Development Department The City of Eagan and Dakota County do not guarantee the accuracy of this information. S 1 r7!7ea.r 21701 .77.6 Js w I I C / ~ 3 £ ~ r III .w / / ~ ~ ~N 18 III I 41 / / / / 1 I III aa~ ~ I Ia / ~ ' I I I I ► f ~ gg R f l / I I f I ~-j • / / I I ~no7Y~Y~r / / ~ / / in- 'w w r ` r---~-w r r w r r- 4~ ~s : ~ \ e w ~ ~ ` ~1r NICHOIS ROAD D / or 7 CIO a q Ait r x r 7 lip EXISTING CONDITIONS WENDYS FOUR CROWN, INC. Cedcr NICHOLS / `EKE. MIN. RC~p eo.oe~a+ian 1 1!1 MI-1 ~ i . z.zl-I~u.o zt]at urn as a : rip I 1 t r • i .14 wim. 1 1 II I ~ t ~ ~ ~ . ~I~ ~ + I ~ I19{j9{j11 I I:'1 ! 11 1 1 L 1101 ! l I:I „ Ic 1 ' i I t 1 ~ ' ~ 1 ~ ~ 1 :if~ I 11 i D~ •W ' I..+. 1 •1. y~ 1 111 ' 1 (I 15c we • + r` 1 I i ' i ' c I I I~.. IC , 1 , I. irr r ! I[9171 to' ! r ! 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YH. ws-aa.w 42 ~e t p7 { 9{ N21-171Gdvp 21301 ~»it r r ~ ~ i ~Z i W w W W W M w ~-v~-W W W W~ s n ~a N NICHOLS ROAD > o ~ Y 1.1= DEMOLITION PLAN WENOYS FOUR CROWN, INC. d CoRdar X615 NICHOlS ROAO 1 ^ ~ ECAN. 4N. n►,o-... ~d g2 ~ 7 1 4i H-- - _ _Z4 _ _ _ rL - _ ERIE sip 4z _ - - d,L,a - _ f. t ~ A LL ; _ - ;f~i7 r4 ELEVATIONS WENCY'S FOUR CROWN, INC. CedQr I ~ ~q i 3 n9 1 3 4615 NICHOIS ROAD ~ e.o or a EACAN. )AN. 55122 ss~ cq ACT Louno«. fAcm uN sti ~s~~ • . i _ _ _ _ _ - - - - - _ _ = ~ - _ - - =r _ F-- ~L Y Y ~ZS 3[i [ ELEVATIONS WENDY'S FOUR CROWN, INC. e 2 46'5 NICHOLS ROAD C eedQ/r ai Oi 4 3 s~ =t • ` EACAN, VAN 55122 r 2 9 - i.n-gn D4NE!'T '_OU"OM EAGN YN rw. ~..•~,...i..~.........~~a~..T..w~. ~+~w~nr i i is { o NICHOLS ROAD SITE LIGHTING WENDY'S FOUR CROWN, INC. (Cedar v yaq E 4615 N11CNOLS ROAD Y &0 [ y~ o.vvionen s R e~ EACAN. MN. ns.»-m I -4 i 4 t ~ . e ~ cl.L I I ~ 0 Kf-: ❑ZLJ ~ ® 5<0 0 1 ®I co fzlfn 00 T 1- o ~ • . rr _ ~ co call, ^n J o to + CED ss ; o0voo C s FLOOR PLAN WENDYS FOUR CROWN, INC. (cedar ? 4615 NICHOLS ROAD r • ! E ee.oe. e~~e. • V 8 EACAN. NN. 55122 PRWECT LOCA110N: EACAN 11N. :Y f,r"i- N - 13 -8- 5'-10- AS ,I ou'q ~ OPT tAe e ~e tom, ILLUMINATED PANAFLEX VINYL COLORS. #230-22 BLACK #230-53 CARDINAL RED r #230-57 OLYMPIC BLUE #230-149 LT BEIGE ~(1 # #230-015 YELLOW DURANODIC BRONZE r CABINET & MOLDING J i} 41 . 0 r` cv SQUARE POLE PAINTED DURANODIC BRONZE i FRONT ELEVATION- D/F ILLUMINATED PYLON SCALE: 3/8"=1'-0" WENDY'S SIGN 124S0. FT. C DRAWING APPROVED BY CUSTOMER WENDY'S DATE CONTACT SCOTT R. DRAWING. WENDYS EAGAN . DRAWING BY. TO DATE DRAWN 220,01 LOCATION EAGAN, MN REVISED. NW LOCA- Agenda Information Memo April 3, 2001 Eagan City Council Meeting NEW BUSINESS F. REVIEW WINTER TRAIL MAINTENANCE PROGRAM ACTION TO BE CONSIDERED: Review and reaffirm/modify the current Winter Trail Maintenance Plan/Policy. FACTS: • On June 2, 1998, the City Council approved the City's first comprehensive Winter Trail Maintenance Plan and Policy incorporating approximately 54 miles (50%) of the City's total Transportation Trail System. • Tge Policy states that the City Council will consider additions and modifications to the trail /sidewalk plowing program only once per year at the first meeting in April. • After completing the third full operational year of the program, this new service delivery continues to be extremely well received by the community. The staff has received one written request, one electronic request, and two telephone requests for changes. These requests do not meet the policy's formal petition requirement criteria. Staff also solicited input from school districts 191, 196, and 197 because of announced changes in next year's student busing operations (see attached letter). Representatives from School District 196 submitted requests for 14 changes from current plowing operations. In addition, staff has identified 6 areas of additional consideration for the Council's review. ISSUES: • Although the Policy states that no requests for modifications will be considered unless accompanied by a petition of at least 50 property owners within '/4 mile of the requested segment, Staff has included all requests received for the Council's review. If the Council gives consideration to the requests without supporting petitions, that portion of the policy should be discussed. Net additions to the program will result in the need to increase the budget accordingly. ATTACHMENTS: • Map of current trail plan with requested modifications, page. k~L • Memo summarizing requests and costs, pages 4A01;1- through • City Council Winter Maintenance Policy, pages through - Q • Written, telephone and electronic requests, pages 02Z throu h • Letter inviting input from School Districts, through 0 2000-2001 Trail/sidewalk Plowing Summary, pages through-,4e,. Z/S Winter Trail & Sidewalk Maintenance Route Considerations for 2001/2002 - r ~ _ ,yip /V L 4/1 ~ ACS S - -~r---~~ v~ - 0 3000 6000 Feet - f AC4- - CR5 IL SDI r ~ - 47 AC3 / l , ( L "S SD10 .-sue of \ SD7 - ' - a SD2 y L =i CR1 SDtt /A CR2 $D6 1! SD5 i AUr o ..~„°4.r! Al'A } p- d ' I SD12 1 \ o{ ,/,;Ill SD13 U~ ~JJ d o r SD9 - AC1 Plowed by City of Eagan Date Prepared: March 28, 2001 • Plowed by School District Revised: March 30, 2001 Prepared By: City of Eagan New Considerations Street Dept., CM File: j:lcmistreetsltrailslplowrtesl City of Eagan District 196 Requests projects\winter-trl maint.apr e16 U 4b-.1W city of eagan MEMO TO: TOM COLBERT, DIRECTOR OF PUBLIC WORKS FROM: ARNIE ERHART, SUPT. OF STREETS AND EQUIPMENT TOM STRUVE, PUBLIC WORKS COORDINATOR DATE: MARCH 27, 2001 SUBJECT: WINTER TRAIL/SIDEWALK MAINT. REOUESTS/CRITERIA 2000-2001 Program Costs $150,558 (24 plowing operations) 2001 Budget $151,600 Cost per mile per season $2820 Cost per foot per season $.54 a Requests for changes to Winter maintenance Program: • Citizen Petitions: None • Citizen Requests: ($1,345) CR 1. Written request to add plowing of trailway located on Johnny Cake Ridge Rd. between Deerwood Drive and Diffley Road (Co. Rd. 30). (Please see attached letter.) Additional 2490 feet (see map) Additional cost to City $1345 ✓ Meets City Council Policy -Winter Maintenance of Sidewalk and Trailways 10115196, criteria number 3., Neighborhood Collector Streets:. "Local streets approximately 1 mile in length with 2 traffic lanes and 2 safety lane/shoulders, traffic volumes less than 3000 vehicles per day and speed limits of 35 mph, or greater. " Issue: East or West side? (If annroved.) ($-0-) CR 2. Written request to change trailway plowing from south side of Diffley (Co. Rd. 30) to north side between Johnny Cake Ridge Rd. and Blackhawk Rd. (See attached letter.) Additional feet 0 (see map) Additional cost to City $0.00 Issue: Break in continuity. 7 Ul ($2,332) CR 3. Electronic request to add north side of trailway located on Covington Lane between Johnny Cake Ridge Road and Galaxie Ave. (See e-mail.) Additional 4133 feet (see map) Additional cost to City $2332 ✓ Does not meet City Council Polio -Winter Maintenance of Sidewalk and Trailways 10115196, criteria number 3., Neighborhood Collector Streets:. "Local streets approximately 1 mile in length with 2 traffic lanes and 2 safety lane/shoulders, traffic volumes less than 3000 vehicles per day and speed limits of 35 mph. or greater. " ✓ Isssue: Currently, all single family properties maintaining sidewalk except townhome frontage. ($525) CR 4. Telephone request to add south side trailway located on Cliff Road (Co. Rd. 32) between Nicols Road and Slater Rd. (See customer service request.) Additional 971 feet (see map) Additional cost to City $ 525 ✓ Meets City Council Policy -Winter Maintenance of Sidewalk and Trailways 10115196, criteria number 1., Major Arterial Roads. "These are thoroughfare roads with 4+1anes, traffic volumes greater than 5000 vehicles per day and speed limits of 45 mph or greater. " ($489) CR 5. Anonymous request to add north side trailway located on Yankee Doodle Rd. (Co. Rd. 28) between new Hwy. 13 upgrade and Blue Cross Road. Additional 905 feet (see map) Additional cost to City $ 489 ✓ Meets City Council Policy -Winter Maintenance of Sidewalk and Trailways 10115196, criteria number 1., Major Arterial Roads. "These are thoroughfare roads with 4+1anes, traffic volumes greater than 5000 vehicles per day and speed limits of 45 mph or greater. " Issue. Does not connect to any trail segment (dead-end). • School District 196 Reauests ($2717) SD 1. Request to add north side of Yankee Doodle Road (Co. Rd. 28) between Lexington Av. and Elrene Rd. Additional 5032 feet (see map) Additional cost to City $2717 ✓ Meets City Council Policy -Winter Maintenance of Sidewalk and Trailways 10115196, criteria number 1., Major Arterial Roads. "These are thoroughfare roads with 4+1anes, traffic volumes greater than 5000 vehicles per day and speed limits of 45 mph or greater. " Issue: Currently plowing south side trailwav. ~6~ ($7033) SD 2. Request to add east side of Lexington Avenue (Co. Rd. 43) between Yankee Doodle Rd. and Wilderness Run Rd. Additional 13,024 feet (see map) Additional cost to City $7033 ✓ Meets City Council Policy -Winter Maintenance of Sidewalk and Trailways 10115196, criteria number 1., Major Arterial Roads. "These are thoroughfare roads with 4+1anes, traffic volumes greater than 5000 vehicles per day and speed limits of 45 mph or greater. " Issue: Currently plowing south side trailwav. ($6646) SD 3. Request to add north side of Wescott Road between Pilot Knob Rd. and Brentwood Lane. Additional 12,308 feet (see map) Additional cost to City $6646 ✓ Meets City Council Policy -Winter Maintenance of Sidewalk and Trailways 10115196, criteria number 1., Major Arterial Roads. "These are thoroughfare roads with 4+lanes, traffic volumes greater than 5000 vehicles per day and speed limits of 45 mph or greater. " Issue: Currently plowing west side trailwav. ($5401) SD 4. Request to add west side of Pilot Knob Road from Rebecca Lane (Cliff Road) and Wescott Rd. Additional 10,001 feet (see map) Additional cost to City $5401 ✓ Meets City Council Policy -Winter Maintenance of Sidewalk and Trailways 10115196, criteria number 1., Major Arterial Roads "These are thoroughfare roads with 4+lanes, traffic volumes greater than 5000 vehicles per day and speed limits of 45 mph or greater. " Issue: Currently glowing east side trailwav. ($5364) SD 5. Request to add south side of Diffley Road (Co. Rd. 32) from Pilot Knob Rd. to Dodd Road. Additional 9,934 feet (see map) Additional cost to City $5364 ✓ Meets City Council Policy -Winter Maintenance of Sidewalk and Trailways 10115196, criteria number 1., Major Arterial Roads. "These are thoroughfare roads with 4+1anes, traffic volumes greater than 5000 vehicles per day and speed limits of 45 mph or greater. " Issue: Currently plowing north side trailwav. ($2278) SD 6. Request to add north side of Diffley Road (Co. Rd. 32) from Johnny Cake Ridge Rd. to Pilot Knob Rd. Additional 4218 feet (see map) Additional cost to City $2278 ✓ Meets City Council Policy -Winter Maintenance of Sidewalk and Trailways 10115196, criteria number 1., Major Arterial Roads. "These are thoroughfare roads with 4+lanes, traffic volumes greater than 5000 vehicles per day and speed limits of 4S mph or greater. " Issue: Currently plowing south side trailwav. X63 ($1260) SD 7. Request to add North Ridge Drive between Wescott Rd. and North View Park Rd. Additional 2,333 feet (see map) Additional cost to City $1260 ✓ Meets City Council Policy - Winter Maintenance of Sidewalk and Trailways 10115196, criteria number 4., Local School Walking Route. "These are trails and sidewalks that are relied upon by the school districts for designated walkers under their bus transportation policy. Issue: Past or currently identified as Local School Walking Route? ($794) SD 8. Request to add Lexington Point Parkway between Lexington Av.(Co. Rd. 43) and Hamilton Rd. Additional 1,470 feet (see map) Additional cost to City $794 ✓ Meets City Council Policy -Winter Maintenance of Sidewalk and Trailways 10115196, criteria number 3., Neighborhood Collector Streets:. "Local streets approximately 1 mile in length with 2 traffic lanes and 2 safety lane/shoulders, traffic volumes less than 3000 vehicles per day and speed limits of 35 mph. or greater. " Issue: Does not connect to any trail segment (dead-end). ($2759) SD 9. Request to add west side of Dodd Road from Diffley Rd. to Cliff Rd. Additional 5,109 feet (see map) Additional cost to City $2759 ✓ Meets City Council Policy -Winter Maintenance of Sidewalk and Trailways 10/15196, criteria number 3.,_ Neighborhood Collector Streets:. "Local streets approximately 1 mile in length with 2 traffic lanes and 2 safety lane/shoulders, traffic volumes less than 3000 vehicles per day and speed limits of 35 mph. or greater. " Issue: Currently plowing cast side tailway. ($2914) SD 10. Request to add north side of Deerwood Dr. from Pilot Knob Rd. to Riverton Avenue. Additional 5,396 feet (see map) Additional cost to City $2914 ✓ Meets City Council Policy -Winter Maintenance of Sidewalk and Trailways 10115196, criteria number 3., Neighborhood Collector Streets:. "Local streets approximately 1 mile in length with 2 traffic lanes and 2 safety lane/shoulders, traffic volumes less than 3000 vehicles per day and speed limits of 35 mph. or greater. " Issue: Currently plowing south side trailway. ($1401) SD 11. Request to both sides Johnny Cake Ridge Rd. between Diffley Rd. and Deerwood Dr. West side-Additional 2,594 feet (see map) Additional cost to City $1401 ✓ Meets City Council Policy -Winter Maintenance of Sidewalk and Trailways 10115196, criteria number 3., Neighborhood Collector Streets:. "Local streets approximately I mile in length with 2 traffic lanes and 2 safety lane/shoulders, traffic volumes less than 3000 vehicles per day and speed limits of 35 mph. or greater. " Issue: Written Citizen request WR 1) to plow one side on Page 1. Currently do not plow both sides of Neighborhood Collector Streets. ($1963) SD 12. Request to add west side of Johnny Cake Ridge Rd. from Cliff Rd. to Woodgate Ln. Additional 3636 feet (see map) Additional cost to City $1963 ✓ Meets City Council Policy -Winter Maintenance of Sidewalk and Trailways 10115196, criteria number 3., Neighborhood Collector Streets:. "Local streets approximately 1 mile in length with 2 traffic lanes and 2 safety lane/shoulders, traffic volumes less than 3000 vehicles per day and speed limits of 35 mph. or greater. " Issue: Currently Plowing east side trailwav. ($375) SD 13. Request to add west side of Thomas Lake Rd. from Cliff Rd. to Thomas Center Dr. Additional 694 feet (see map) Additional cost to City $375 ✓ Meets City Council Policy -Winter Maintenance of Sidewalk and Trailways 10115196, criteria number 3., Neighborhood Collector Streets:. "Local streets approximately 1 mile in length with 2 traffic lanes and 2 safety lane/shoulders, traffic volumes less than 3000 vehicles per day and speed limits of 35 mph. or greater. " Issue: Currently plowine east side trailwav. ($1360) SD 14. Request to add north side of Cliff Road (Co. Rd. 32) from Johnny Cake Ridge Rd. to Thomas Lake Rd. Additional 2518 feet (see map) Additional cost to City $1360 ✓ Meets City Council Policy -Winter Maintenance of Sidewalk and Trailways 10115196, criteria number 1., Maior Arterial Roads. "These are thoroughfare roads with 4+1anes, traffic volumes greater than 5000 vehicles per day and speed limits of 45 mph or greater. " Issue: Currently plowing south side trailwav. • Additional Considerations (No Specific Requests.) ($1,782) AC 1. Consider adding south side trailway on Cliff Rd. (to be completed with Cliff Road upgrade) between Ches Mar Drive and Lexington Avenue (Co. Rd. 43) Additional 3,300 feet (see map) Additional cost to City $1782 ✓ Meets City Council Policy -Winter Maintenance of Sidewalk and Trailways 10115196, criteria number 1., Major Arterial Roads. "These are thoroughfare roads with 4+1anes, traffic volumes greater than 5000 vehicles per day and speed limits of 45 mph or greater. " ($2,667) AC 2. Consider adding southeast side trailway located on new Hwy. 13 upgrade between Blackhawk Road and Silver Bell Road Additional 4940 feet (see map) Additional cost to City $ 2667 ✓ Meets City Council Policy -Winter Maintenance of Sidewalk and Trailways 10115196, criteria number 1., Major Arterial Roads. "These are thoroughfare roads with 4+lanes, traffic volumes greater than 5000 vehicles per day and speed limits of 45 mph or greater. " ($604) AC 3. Consider adding north side trailway located on Blackhawk Road between Blue Cross Road and State Hwy. 13. Additional 1,118 feet (see map) Additional cost to City $ 604 ✓ Meets City Council Policy -Winter Maintenance of Sidewalk and Trailways 10115196, criteria number 2, Community Collectors. "With 2 traffic lanes and safety lane/shoulders or 4 full lanes of traffic with volumes greater than 3000 vehicles per day and speed limits from 35 to 45 mph. " ($2484) AC 4. Consider adding west side trailway on new Lexington Avenue upgrade between Yankee Doodle Rd. (Co. Rd. 28) and Clubview Dr. Additional 4600 feet (see map) Additional cost to City $ 2484 ✓ Meets City Council Policy -Winter Maintenance of Sidewalk and Trailways 10115196, criteria number 1., Maior Arterial Roads. "These are thoroughfare roads with 4+1anes, traffic volumes greater than 5000 vehicles per day and speed limits of 45 mph or greater. " ($2456) AC 5. Consider adding south side trailway on Lone Oak Rd. (Co. Rd. 26) between Lexington Avenue and Highway 55. Additional 4548 feet (see map) Additional cost to City $2456 ✓ Meets City Council Policy -Winter Maintenance of Sidewalk and Trailways 10115196, criteria number 1., Maior Arterial Roads. "These are thoroughfare roads with 4+1anes, traffic volumes greater than 5000 vehicles per day and speed limits of 45 mph or greater. "6 66 ($1545) AC 6. Consider adding new east side trailway on Lexington Avenue between Diffley Rd. (Co. Rd. 30) and Wilderness Run Road. Additional 2861 feet (see map) Additional cost to City $1545 or Consider switching plowing trailway on west side to east side on Lexington Avenue between Diffley Rd. (Co. Rd. 30) and Wilderness Run Road. Additional feet 0 (see map) Additional cost to City $0.00 ✓ Meets City Council Policy -Winter Maintenance of Sidewalk and Trailways 10115196, criteria number 1., Maior Arterial Roads. "These are thoroughfare roads with 4+1anes, traffic volumes greater than 5000 vehicles per day and speed limits of 45 mph or greater. " ✓ Issue: New east side trail segment was installed in 2000 in response to petition. However, no specific request for winter maintenance. Subtotals by request category; CR- Citizen Requests: $4,691 7,684 ft. (1.46 miles) SD- School District Requests $42,265 78,267 ft. (14.82 miles) AC-Additional Considerations $11,538 21.367,x(4.05 miles) Total ,$58,494 107,318ft.(20.33 miles) G. TSTRUVE/7RAILS/memo a trailmaint 3-26-01 1 CITY COUNCIL POLICY SUBJECT: Winter Maintenance of Sidewalk and Trailways. DATE ADOPTED: October 15, 1996 REVISED: Revised: June 2, 1998 Basis: The City of Eagan has received continued requests to have the sidewalk and trailway system maintained year around. In addition, the trail system plan element of the 1995 Park System Plan states "Prudent decision making regarding snow plowing must consider the actual amount of trail use gained given the level of investment required". After evaluating two seasons of winter maintenance on a limited segment (3.8 miles) of trails and sidewalks, the City Council decided to expand the program to meet the basic needs of the community and also modify the previous policy. Purpose: The City of Eagan has developed the following policy in order to respond in an orderly, consistent, and fiscally responsible manner to the desires of the community for a basic Winter Trail and Sidewalk Maintenance Program. After reviewing the extent of sidewalks and trails that exist within the community as of 1998 (110 miles), the City Council has determined that those segments that meet the City's basic criteria shall have priority for performance of winter maintenance. After evaluating the cost associated with acquiring the specialty type equipment and the additional personnel resources necessary to provide a reasonable level of service expected by the public, the City Council has determined that this new public service will be provided through private contractual services. Criteria: The following criteria will be used to determine whether a segment of sidewalk and/or trailway should be included in the winter trail maintenance program: 1. Mayor Arterial Roads. These are thoroughfare roads with 4+ lanes, traffic volumes greater than 5,000 vehicles per day and speed limits of 45 mph or greater. 2. Community Collectors. With 2 traffic lanes and safety lane/shoulders or 4 full lanes of traffic with volumes greater than 3,000 vehicles per day and speed limits from 35-45 mph. 3. Neighborhood Collector Streets: Local streets approximately 1 mile in length with 2 traffic lanes and 2 safety lanes/shoulders, traffic volumes less than 3,000 vehicles per day and speed limits of 35 mph or greater. 4. Local School Walking _Route These are trails and sidewalks that are relied upon by the school districts for designated walkers under their bus transportation policy. 5. Other: The Council's discretion will be used to designate other segments as necessary to provide continuity, designated recreational loops, etc. X68' Operational Policies Specific operational policies are hereby adopted to implement a Winter Trail and Sidewalk Maintenance Program on a uniform basis. This will allow the City Council to evaluate the effectiveness, economics and acceptance of this program as necessary to determine the appropriateness of discontinuing, maintaining or modifying the program on a regular basis. 1. Sidewalk and trailway snow removal will be performed only after a minimum of 2" of snow has accumulated resulting from a snowfall event. Accumulations resulting from drifting and/or depositions resulting from public street snow removal operations will be performed as determined necessary by the City. City-wide snow removal operations will begin within 24 hours after the cessation of the last (in case of multiple back-to-back storms) snowfall event and/or when deemed necessary by the City in coordination with public street snow removal operations- The City will attempt to complete all snow removal operations within 24 hours after beginning depending on the event and weather predictions. 2. Snow removal operations will be performed with equipment and operators retained through a private contractual service agreement. 3. The level of service will be limited to what can be provided by mechanical equipment. Due to the limitations of mechanical equipment and trail irregularities, pathways may not be cleared or maintained to a dry pavement standard. No hand work will be performed by City or contractual personnel. Surface irregularities and slippery conditions may result. No ice control (sanding or salting) will be performed by the City or contractor. 4. It is to be expected that snow can be plowed, blown, swept or dumped on public right-of-way and easements on either side of the sidewalk/trail as needed for the best efficiency of operation. 5. Reasonable attempts will be made not to deposit excessive snow in driveways and/or private sidewalks if is operationally or mechanically controllable. However, the removal of any snow deposits that may result will be the responsibility of the adjacent property owner and/or occupant. 6. The City will not be responsible for sand, salt or incidental plow damage to turf or driveways, nor irrigation systems or any landscaping improvements located within public rights-of-way or easements. Any related repair will be the responsibility of the adjacent property owners and/or occupant. 7. In order to perform snow removal operations, pathways must remain free of any obstructions (i.e., vehicles, refuse containers, play equipment, implements, etc.) until the pathway snow clearing operation has been completed. If obstructions are encountered, the City's operation may skip the affected property frontage and the subsequent removal will be the responsibility of the adjacent property owner and/or occupant. 8. School districts will be expected to perform snow removal operations on those segments of public trails and sidewalks adjacent to their property as necessary ~6~ to accommodate designated walkers according to their bus transportation policy. Plan Adoption: The sidewalks and trails designated to be maintained by the City of Eagan will be so referenced on the most recent map adopted by Council action and kept on file in the Department of Public Works. Process The plan adopted by Council action on June 2, 1998, incorporates approximately 54 miles of the total 110 mile system. With approximately 50% of the system not being maintained, it is anticipated there will be requests for other segments to be added. Due to the cost to add additional segments to the overall maintenance program, it is necessary that a need and benefit be demonstrated to justify the expenditure of additional funds. Subsequently, no segment will be considered unless accompanied by a petition of 50 properties lying within '/4 mile of the segment to be considered. All requests will be considered only once per year at the first regular Council meeting in April for possible inclusion into the following season's program. GIRTU USawmvrrcilPolicy ~ ~a Date: March 20, 2001 RECD MAR 2 6 2001 From: Oakbrooke Residents Subject: Snowplowing of city trails Contact: Mary Harris 651-994-1657 sbeamoel@aol.com To: Mayor Pat Awada, Eagan City Council and Tom Struve, We are a group of homeowners in the first phase of a newly constructed neighborhood community, located between Diffley Road and Deerwood Drive at Johnny Cake Ridge Road in Eagan. Our new community will see growth, with the potential of hundreds of new residents, over the next few years. We are requesting city snowplowing of the trail between Diffley Road and Deerwood Drive along Johnny Cake Ridge Road. This trail links Black Hawk Middle School and Deerwood Elementary School with the neighborhood. With development of the neighborhood, as new homeowners move in, many school age students and adults will use these trails which connect to the already plowed trails along the southern side of Deerwood Drive. In addition, we are requesting that the trail along the north side of Diffley Road, between 35E and Deerwood Drive. be plowed to allow for use during the winter months without having to cross Johnny Cake Ridge Road. Presently the south side of Diffley Road is being plowed. Without these trails being plowed, residents have no place to walk during the winter months. During this past winter residents and dogs have been forced to use Johnny Cake Road which is hazardous as vehicles pass by. A stoplight will be installed at the corner of Diffley Road and Johnny Cake Road in June, 2001. Plowing the trail along Johnny Cake Ridge Road will connect Deerwood Drive with the trails south toward Oak Ridge Elementary School and the trails located behind the school that take residents to Thomas Lake Elementary School. Students who attend Oak Ridge Elementary School south of Johnny Cake attend Blackhawk Middle School. The plowing of Johnny Cake Ridge Road will give those children safe passage to their school. This proposal will help to provide a large and safe trailway for all people who enjoy the out-of-doors during the winter months. Thank you for your consideration of this request. On behalf of the Oakbrooke Patio Home Neighborhood, Mary Harris 3-a3-v~ -----Original Message----- From: michael kemp Lmailto:kemgma@hotmail.coml <mailto:[maiito:kempmaCcDhotmaii.coml> Sent: Wednesday, March 28, 20012:49 PM To: mmcgarvey*ci ofeagan.com subject: Myra, The following is a list of sidewalks that ISD 196 would like to add to the side walk plowing for the City of Eagan due to the new student walking distances. 1. West side of Pilot Knob Road from Rebecca Ln and Wescott Rd. 2. North side of Yankee Doodle Rd from Lexington Ave. to Elrene Rd. 3. East side of Lexington Ave. from Yankee Doodle Rd. to Wilderness Run Rd. 4. North side of Wescott Rd. from Pilot Knob Rd. to Redwood Ln. 5. South side of Diffley Rd. from Pilot Knob to Dodd Rd. 6. North side of Diffley Rd. from Johnny Cake Ridge Rd. to Pilot Knob Rd. 7. West side of Dodd Rd. from Diffley Rd. to Cliff Rd. 8. North Ridge Drive between Wescott Rd. and Northview Park Rd. 9. Lexington Point Parkway 10. North side of Deerwood Dr. from Pilot Knob Rd. to Riverton Ave. 11. Johnny Cake Ridge Rd. from Diffley to Deerwood Dr. 12. West side of Johnny Cake Ridge Rd. from Cliff Rd. to Woodgate Ln. 13. East side of Thomas Lake Rd. from Cliff Rd. to Thomas Centre Dr. 14. North side of Cliff Rd. from Johnny Cake Ridge Rd. to Thomas Lake Rd. Tom Struve From: Joseph Tramonte Uoetramonte2@hotmail.com) Sent: Wednesday, March 07, 2001 8:20 PM To: tstruve@ci.eagan.mn.us Subject: Snow Tom, Per our conversation on March 6th, this is a request for you to look into why the townhome association on Covington In., just west of Johnny Cake rd does not plow there sidewalks. Homeowners from Ridge Wind west to Galaxie on Covington all clean there respective sidewalks. This is a well used sidewalk for bicycles ,joggers, roller bladers, and walkers young and old alike. It is a 3 mile continious loop that connects to Johnny Cake Cliff rd and Galaxie ave .l appreciate your input and look forward to hearing back from you. Joe Tramonte i ~o;73 CUSTOMER REQUEST FORM eceived Via: Phone PD Other Taken By: c ustomer Nam ddres :~/3"!~ • City: Zip: hon : (Day) 17 (Eve) Location or Problem Address (If different than Customers Ad ess) Nature of Incident/Com laWConce mployee -A--- e omments/Action Take Pate of Res pons Supervisor's Signature: CODE /0r C Park or Wetland Number 1APJPI\customer (Please turn over). revised 07\07\96 ALL SHADED AREAS MUST BE COMPLETED IN FULL FOR CALL OUTS. A city of eagan RNFRA'L1 E. AWADA February 15, 2001 I.nu r P.AL'L BAKKE` MR BEN KANtiNF-N PECGYCa,R!SDN SUPT OF SCHOOL DISTRICT 191 100 RIVER RIDGE CT C `tNUEE; FIELDS BLRNSVILLE MN 55337 .MEG TILLEY Council Members MR JOHN HARO SUPT OF SCHOOL DISTRICT 196 14445 DIAMOND PATH THOVC-kS HEDGES ROSEMOUNT.LIN 55068 Cirv Administrator MR JOHN' L ON GTIN SLPT OF SCHOOL DISTRICT 197 1897 DELAWARE AVE Municipal Center: MENDOTA HEIGHTS MN 55118 3830 Pilor Knob Road Re: Winter Maintenance of Trails and Sidewalks Easan, ~I\ 55122•]69"' Phunc: 651 681.4600 The City of Eagan adopted a policy for winter trail and sidewalk maintenance in October Ftir. 651.681.-+61, of 1996. Following a thorough review of pedestrian usage and needs, a task force comprised of residential and recreational users, local business representatives, and local TDD: 651.454.3>3> school districts developed a program wherein the City currently plows approximately 54 of the City's 110- miles of trailway. Ntaintenancc Facility: The approved policy specifies an annual review of trails and sidewalks plowed providing 3501 Coachman Point an opportunity for residents or others to come forward with petitions requesting Egan, W` additional trail segments be added to this system. This review is held during the first Phunc: 651.681.4300 regular Council meeting in April of each year. Fax: 65 1,681,4360 The City of Eagan would like to receive a feedback from your school district regarding TDD: 651.4:1.35;5 your potential needs for the 2001 - 2002 school year concerning local pedestrian traffic to and from areas immediately adjacent to trailways and sidewalks currently plowed by www.ciryofeagan.com local school districts and/or the City of Eagan. We have included two copies of our current trail plowing map showing all existing trails and sidewalks and the segments that are currently being plowed. Additionally, we have enclosed a cope of the City of Eagan policy for maintenance of sidewalks and trails. THE LONE UAK I IZE:E 'I he ,vmht A of ,trrnQrh dlld growth in , cur lUn1n14nIlV 7.5 1 As previously mentioned, the City Council has directed that requests for additional trail plowing be heard at only the first regular City Council meeting in April of each year. We are requesting your immediate attention and respectfully request that you contact us with any concerns that you might have resulting from any potential busing changes or trailway plowing in the City of Eagan. Please contact Arnie Erhart, Superintendent of Streets, at 651-681-4300 or myself, Tom Struve, at 651- 681-4646 for any additional information you may need. We hope to hear from you soon. SincerelX, rl", )'I Tom Struve Public Works Coordinator TS/jj Enclosure: Trail Plowing Map Policy C: Arnie Erhart, Superintendent of Streets Tom Colbert, Director of Public Works Russ Matthys, City Engineer Mr. Dennis Hale, Director of Buildings & Grounds - District 191 Mr. Michael Schwanke, Coordinator of Facilities - District 196 Mr. Mark Fortman, Director of Maintenance - District 197 G.TSiTRAILS/Winter.kfaintenanceSchools Q g c O m m N N ' O O C O~ ^ Y d N m N aJ N Cl) N 6 a q O V a N W_ ~ W ~ cM Q r 1 N GMA M M N (V N en M OC C C 49 V/ M W {A i4 69 fA C U U o g g g c) g g g g x m 0 v °o $ g o g c5 o ° o eepp p~ R O e m N r M I~ N N M N N N M N N N N^ M N N^ eF N N N A m C E A a w ° a s s 4h o _ 3 ° a~ £1 n a g g a Ti £a Cl ° ZL n 4 8 -Q Q u3 > ft3~12 fV3J VV3 y32 3 UU3 t~T3~Z 3 3 N [p 3 N x ~O Y 10 y t4 ~ f0 ` ~ ~ U ~ y Z o .0 .0 IC w V) d WE d d N N co ago N O a cr o o c m o y V w t t t r t c c ° c c Lo 79 0 0 N W W ~ N O O 3 N N ~ ~ s Yl ~ a N w N m .2 t0 C C 1- fA N } f- ry F d 3 3 3 3 S 3 3 3 CE d: CL d: T N $ ~ 64 L m C _ g y o S s 3 47 ° yn; x U 3 N N y~ N S? 3 d N N Q C Q AW ~1 C C IC/1 7 } 4 T._ C ? ? a o L N d C ~ O O 3Z O m N S v g U U U w E E E E E E 6 E E E m c7 to G fC G m m a ~3 8 8 S S 8 S 8 co co i0 < co v E E E $ E E E E E. a a d d d cL o S 8 8 $ 8 ~ S S 8 iri cc 6i r~ ~o r v o L~' $ j 7 r $ $ 0 (D co f~ ~ a N N N 0 6 $ ° $ N N C~ F L~ N L 7~ 3t N m Q to I-_ cc m 1 ~ N O p 8U W ~ N O l~A O M Q I~ ~ ~ A pN O co lA ^ Q~ n O ~O M Qy l(J fD b~O H 49 H C O V (j S S 8 8 S S y88 8 8 ~A A In ~ f~ ~ ~ O S ~ T. 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O o ci o~ .L2 S ~ o N C .52 cSt ct c 'ti y o o o v o¢ C 0 0 0 4 0° F- n tr) in a`, N a> vii ^ N I) G y ao d m u7 N y co dm ? m d TNT co oo V d N ti o -p L d d Z A z c c c 0 c e ~ ~ r c ` c o $ c ° ° c 0 CJ a ' ce y _e o N p 3 3 m e O ~ 3~~ ~ P ~ N b N N ~ ~ ~C uj Ru 2o 40 A O c a s Q "m o 0 o g 2 o o ff o W ~ v d N a a 5 a~ a d: a m c ~j- m A ~ e c H C a p m v C p f3 N O a Q € N ~ O ~ E p ~ ~ Y(,,~ o sF # QI C ~ l9 ~ t'. ~ ~ G N d ° "ss , E 3 -u a v a.c Q m v ~ N E E E E E E Ea E 16 co v c a c C, S S g 8 8 g S g (O N C N Of ~ t° O E E E E E E E E E A _ d d a N ppn fp0 ppp~ ~7 O f0 ~ S O S nj O N S m (p fD 66 tC co n O O CL (~"V~ ~dj yo yQ _ O CV cMV CV (7 O O N N f~J N O O O O O O d ~ m a m W g s a N d ~9 a s o o s Q # O N f"7 Lo OO I n Y ~ l1J W (O m ~ A Q A of t0 N Q _ U C") N N N 1~ f^q V s R y a h to r;: e 2 G ~ M 69 d! U uQ c g S ~i co ^V .M.- co .Nn M N N m V Q A H r C V Q 0 0 LA O O O M N ~j tG ~p V N O N CO NQ Ln N M OD f7 G W a 'a= W p 3-°°3 n3 a ° ezeezePz~EZ~ez~ 3# 3~ 3 3~ 3;~ 3 X 3 3# 3# IO c a'YS O u v cy5 N A 2 b b V r P? 2 29 H 1- F- .y U O O Y r0 O .0.. O o o U.) LA ~aa g <^~y ~~~,n yy G w G V no :9 co 49 O 5~ d Q d C) L° o d in w in Z c r o p O (n u Q a N Q C5 ~ N O O ~ `O d m y y `c RY ~ m m ~ ~ co ri ~ p ~ Q ~ S ~ W a m m ~ a m (A 2 (Q C L C ~ O ~ C ° g o as o a 3 c N C Q d } r O~ N C a~ y o v d N y ~ 3 N c G L V m o s N T p C C C ~ C L LL Q h _j yr E E E E E E c to e a d c $ 8 8 S S d a E E E E E ~e E g °o 0 0 " M ~ C S O Q O O [V Q m a O Q Q y C v O. S c _ 8 S 0 Q N K O O N N c`J N N N N f~ 7 O O O O C. O O o E _ d ~ s W s g N zm F4 O N N N N N C~ 17 O O O O O O ~ D7 O N m l!~ CO f~ CO Q~ O N ty d N N N N N f9 N N N N M M M M M Q I Clay of Eagan Fee: 550.00 3830 Pilot Knob Road Year. Eagan, MN 55122 APPLICATION FOR LICENSE COMMERCIAL FERTILIZER APPLICATOR For person or firm that has a commercial applicator license issued by the State Agriculture Commissioner. Lill Y ~e ~ eve c _ 87yy m~ v~ C57. s2 91,E - 967 Business Name or Company Add ` Phone - City State zip Business Contact T Street Address Phone city state ZIP REQUIRED DOCUMENTATION: A description of lawn fertilizer formulations (nitrogen, phosphorus, potassium) proposed for use on lawns in Eagan by the applicant. A copy of the commercial applicator license Lsused by /the State Agriculture Commissioner. CONDITIONS OF LICENSE: V 1. The city shall conduct random sampling of any commercial lawn fertilizer to be applied in the city at any time after the licence is issued. The cost of sample analysis shall be paid by the commercial applicator if the phosphorus content is found to exceed authorized levels 2. A copy, of the license shall be in the possession of the licensee or its employees or agents when making fertilizer applications within the city. 3. No fertilizer applications may be made when the ground is fiuzen or between November 15 and April 1. 4. Licensee or its employees or agents should not apply, spill or otherwise deposit fertilizer on impervious surfaces. All fertilizer shall be completely removed from the impervious surface before the licensee/employee/agent leaves the site. , S. Fertilizer applications shall not be made within 15 feet of the edge of a wetland, pond or lake. 6. Fertilizer content and application rate: * Fertilizer applications in the city c mot contain more than 3% by weight ofpbosphate expressed as P205. + Annual amounts shall not exceed.5 lb. of phosphate expressed as P205 per 1000 square feet of lawn area unless docmnented by a lawn soil phosphorus test conducted by the University of Minnesota Soil Testing Lab and taken within the last two years. + The license must maintain a record of the pounds of phosphate expressed at P205 per 1000 square feet of land applied to each site during the year. I certify that I ve read and understand the above conditions and as a licensee. I agree to comply with those conditions.. 3 p Signature o Applicant Date Failure to comply :with licensing requirements prior to applying fertilizer is a misdemeanor. Non-compliance with licensing requiremcnts Is cause for termination of the license following a'public bearing: OMCE USE: RECEIPT N AMOUNT' DATE PAID 1 Gambling Control Board Fax:651-639-4073 Jan 16 '01 8:13 P.01 t/ FOR BOARD USE ONLY f` Base # Check # Minnesota Lawful Gambling PP # Initials Premises Permit Application - LG294 Fee Date Class of Permit Page 1 of 3 Check one: 1/99 Q Class A - S400 Pull-tabs, tipboards, paddlewheels, raffles, bingo ❑ Class B .$250 Pull-tabs, tipboards, paddlewheels, raffles ❑ Class C - $200 Bingo only OR bingo and pull-tabs when total gross receipts do not exceed $50.000 per year Cleas D -S1.50 Raffles only Organization Information Organization name (as it appears on documentation filed with Base license number Minnesota Secretary of State or Internal Revenue Service) 0 0 9 1, . ~1 CL ~~~cn 15 u..~ L e ~ U ~w {~o S-t ~ a /z-. Name of chief executive officer (cannot be your gambling manager) rDaytime phone number Gambling Premises Information Name of establishment where gambling will be conducted Street address (do not use a P.O. box number) /l~ mac' i i ~'G~ i-><- ~ i''i' Ci, VIP a. ~l ~ c' Ste. ~'~~"f • ~ 9 `~S~ cv City & county where gambling premises is located-OR-Township & oounty where gambling premis is located if outside c limits Ca m L6f~ Is the premises located within city limits? Yes No o If No, is township. ❑ Organized ❑ Unorganized ❑ Unincorporated Does your organization own the building where the gambling will be conducted? ❑ Yes [XNo If no, attach (1) the appropriate lawful gambling lease form, and (2) the sketch of all leased areas with dimensions and square footage clearly defined A lease and sketch are not required for class D applications. Name of legal owner of premises Address City State/Zip Ta i yl 1J . QVl dce 39 Js~ l~ !/yle~ri . -#U) ~a rl yYl c~ ss Address(es) of Storage Space of Gambling Equipment List all locations where used and unused gambling product is stored. Do not use.a P.O. box number. (Attach an additional sheet if necessary.) Address SQh Stat ie l Sava e~ /'Y1 cJ SS3~ Questions? Call the Licensing Section of the Gambling Control Board at 651-639-4000. If you use a TTY, you can call the Board by using the Minnesota Relay Service at 1-800-627-3529 and ask to place a call to 651-639-4000. This form will be made available in alternative format (i.e. large print, Braille) upon request. I Gambling Control Board Fax:651-639-4073 Jan 16 '01 8:13 P.02 Premises Permit Application - LG214 Page 2 of 3 1/99 Bingo Occasions - for Class A or C Permits if applying for a class A or C permit. enter days and beginning/ending hours of bingo occasions (indicate A.M. or P.M.). No more than ten bingo occasions may be conducted per week. An occasion must be at least one and one-half hours, not to exceed four hours. jay Beginning Ending Hours QU Beginning nding Hours Day Beginning/Ending Hours to to to to to to to to to to Gambling Bank Account Information Bank name Bank account number` Co- k /-e 0rj41'0 n 0-P a a-tit IK d / /a Bank address City State/Zip code o 60,V 40 ~~cl`Ilo ~5 3 i3 ' New organizations: The account number may be obtained and submitted to the Gambling Control Board within ten days after you receive your premises permit. ,Kira-PSi~ ~.0 .{~IaMe, address, a i-ttile"ot yrfigh Mi"i' ithorized'ta n,c'tleicks from tttdsatmb1ltig+account The T ° n orgat l+z~attgri'a"treasurer~nmay~aiot"1h 01e,gantblingfunds a:n°- ....r~..i: r rte..:. - a.. - n ~r ..7t N 1.5~.~xrJ ..N(rw; al.w. 'X. Name Address Title S~-tf zlcis~-f w [a-stea, 15 a v ck oulood c, LA, 9a"1 (j U Acknowledgment Oath Gambling site authorization I declare that: I hereby consent that local law enforcement officers, the 1. 1 have read this application and all information submitted board or agents of the board, or the commissioner of to the board is true, accurate, and complete; revenue or public safety or agents of the commissioners, 2. all other required information has been fully disclosed; may enter the premises to enforce the law. 3. 1 am the chief executive officer of the organization; Bank records Information 4. 1 assume full responsibility for the fair and lawful The board is authorized to inspect the bank records of the operation of all activities to be conducted; gambling account whenever necessary to fulfill 5. 1 will familiarize myself with the laws of Minnesota requirements of current gambling rules and law. governing lawful gambling and rules of the board and agree. if licensed, to abide by those laws and rules, Organization license authorization including amendments to them; I hereby authorize the Gambling Control Board to modify 6. any changes in application information will be submitted the class of organization license to be consistent with the to the board and local unit of government within ten class of permit being applied for. days of the change; and 7. I understand that failure to provide required information or providing false or misleading Information may result in the denial or revocation of the license. / l3// D~ '§@n re o chief exec we officer (Designee may not sign) Date 1 Gambling Control Board Fax:651-639-4073 Jan 16 '01 8:13 P.03 Premises Permit Application - LG214 Page 3 of 3 1 199 Local Unit of Government Acknowledgment and Approval if the gambling;premises is within city limits;°ths city must sign this application and provide a resolution. On behalf of the city, I hereby acknowledge this application for lawful gambling activity at the premises located within the city's jurisdiction, and that a Print n me city resolution specifically approving or denying the application will be forwarded to the applying 1~dtih organization. Signature of city personnel receiving application Title (/'„it-r'k Date1 C)/ cated tn,atawnsliip, hohh'the co"u~~n"ty^^ "a~'nd townsi~ipmust slgn'thls application:: Thecountymustprovlde;aTeaolution For the townshia On behalf of the township, i acknowledge that the organization is applying to conduct lawful gambling activity within the township Print name of township limits. A township has no statutory authority to approve or deny an application (Minn. Stat. sec. 349.213, subd. 2). Signature of township official acknowledging application Title Date f For the county: On behalf of the county. I hereby acknowledge this application for lawful gambling activity at the premises located within the county's Print name of county jurisdiction, and that a resolution specifically approving or denying the application will be forwarded to the applying organization. Signature of county personnel receiving application Title Date I The information requested on this form (and any premises permit, all of the information that you have attachments) will be used by the Gambling Control Board provided to the Board in the process of applying for your (Board) to determine your qualifications to be involved in premises permit will become public except for your Social lawful gambling activities in Minnesota, and to assist the Security number, which remains private. If the Board does Board in conducting a background investigation of you. not issue you a premises permit, all the information you You have the right to refuse to supply the information have provided in the process of applying for a premises requested; however, if you refuse to supply this permit remains private, with the exception of your name information, the Board may not be able to determine your and address which will remain public, qualifications and, as a consequence, may refuse to issue you a premises permit. If you supply the information Private data about you are available only to the following: requested, the Board will be able to process your Board members, staff of the Board whose work application. assignment requires that they have access to the information; the Minnesota Department of Public Safety; This form may require the disclosure of your Social the Minnesota Attorney General; the Minnesota Security number. if so, your Social Security number will Commissioners of Administration, Finance, and Revenue: be used to determine your compliance with the tax laws the Minnesota Legislative Auditor, national and of Minnesota. Authorization for requiring your Social international gambling regulatory agencies; anyone Security number is found at 42 U.S.C. 405 (c)(1), pursuant to court order; other individuals and agencies that are specifically authorized by state or federal law to Your name and address will be public information when have access to the information,, individuals and agencies received by the Board. All the other information that you for which law or legal order authorizes a new use or provide will be private data about you until the Board issues sharing of information after this Notice was given; and your premises permit. When the Board issues your anyone with your consent.