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01/06/1994 - Advisory Parks & Recreation Commission MEMO - city of eagan DATE: JANUARY 3, 1994 TO: ADVISORY PARKS, RECREATION AND NATURAL RESOURCE COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS & RECREATION SUBJECT: JANUARY 6, 1994 ADVISORY COMMISSION MEETING The regular meeting of the Advisory Parks, Recreation and Natural Resource Commission will begin at 7:00 PM in the Council Chambers. This month's agenda has an addition under Development Proposals. This will be the Hampton Inn/Cracker Barrel Development. This will be the first item that has gone to the APRNRC before it will go the Planning Commission. Henceforth, it is the intent of the City to have development items proceed in this manner. Staff is still struggling with the development of the proper format and the development of information, graphics and the like to properly present these items so it is likely that you will see some changes over the next couple of months as we work out this process. At this time, I should also tell you that, based on our discussions in December, the Advisory Commission will move it's regular meetings from the first to the second Thursday of the month. We believe that this will better facilitate the review process. There are two items under Old Business each of which has a separate memorandum prepared for your review. Under New Business, staff is bringing to the Advisory Commission an update on trails constructionconcurrent with improvements to three major roadways proposed in 1994/95. This memo should be self explanatory. Also under New Business is a 1994 work program. The City Administrator, at the direction of the City Council, has asked the City staff to develop a work program in a new format. This format works off the City's ABC accounting format (Activity Based Costing). This is a different format than has been typical with the presentation of the department's work program. We will make a verbal presentation regarding this at the Commission meeting. There are several other items for the Advisory Commission under Parks Development and Water Quality, a written report on Oak Wilt and Department Happenings. This is the last regular meeting of the present Commission. The City Council will be making new/reappointments to the Commission at its January 18 Council meeting. The new Advisory Commission will begin on February 10 with the Commission reorganization. If members of the Advisory Commission have any questions in regards to any of the agenda items, please feel free to contact department staff who can properly respond to your needs and questions. Respectfully submitted, Ken Vraa Director of Parks and Recreation KV/Ik L2COVER.JAN AGENDA ADVISORY PARKS, RECREATION AND NATURAL RESOURCES COMMISSION EAGAN, MINNESOTA Thursday, January 6, 1994 7:00 PM Eagan Municipal Center A. 7:00 P.M. Regular Meeting B. Call to Order and Pledge of Allegiance C. Approval of Agenda D. Approval of Minutes of Regular Meeting of December 2, 1993 E. Visitors to be Heard F. Consent Agenda G. Development Proposals (1) Pondview Addition (2) Pondview 2nd Addition (3) Silver Bell 2nd Addition H. Old Business (1) Golf Driving Range (2) Sidewalk Request Bent Tree Lane 1. New Business (1) Trail Construction Update - Blackhawk, Dodd and Yankee Doodle (2) 1994 Work Program J. Parks Development (1) Update K. Water Quality (1) Subcommittee for Fish Lake Diagnostic Study L. Other Business and Reports (1) Oak Wilt Update (2) Department Happenings (3) Mission Statement M. Round Table N. Adjournment The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities and employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status , sexual orientation, or status with regard to public assistance. Auxiliary aids for disabled persons wishing to participate are available upon request at least 96 hours in advance of the events. If a notice of less than 96 hours is received, the City will make every attempt to provide the aids. 3. Subject to ARproval MINUTES OF REGULAR MEETING OF ADVISORY PARKS, RECREATION AND NATURAL RESOURCES COMMISSION EAGAN, MINNESOTA DECEMBER 2, 1993 A regular meeting of the Advisory Parks, Recreation and Natural Resources Commission was called to order at 7:00 p.m. on December 2, 1993 with the following Commission Members present: Erin Ipsen- Borgersen, Jonathan Widem, John Rudolph, Lee Markell, Deborah Johnson, Dan Mooradian, George Kubik and Ted Billy. Commission Members Frankie Hall, Stephen Thompson and David Szott were not present. Staff present included Ken Vraa, Director of Parks and Recreation; Dorothy Peterson, Superintendent of Recreation; John VonDeLinde, Parks Superintendent; C.J. Lilly, Landscape Architect/Parks Planner; Shannon Tyree, Project Planner and Cherryl Mesko, Secretary. AGENDA Director Vraa suggested that the Commission set a meeting time after the regular meeting to work on a mission statement. Erin Ipsen-Borgersen moved, John Rudolph seconded with all members voting in favor to accept the agenda as amended. MINUTES OF NOVEMBER 4, 1993 MEETING Dan Mooradian moved, Jonathan Widem seconded with all members voting in favor to accept the minutes of November 4, 1993 as presented. CONSENT AGENDA Dan Mooradian moved, Erin Ipsen-Borgersen seconded with all members voting in favor to make the following recommendations to the City Council: 1. Lyman Development Company - Waiver of Plat-Lot Split. This lot will be subject to a cash parks dedication, cash trails dedication and water quality dedication. There are no woodland preservation issues associated with this plat. WATERVIEW ADDITION After Director Vraa introduced this item, Project Planner Tyree explained that this was an application requesting a Preliminary Plat of twenty lots on 17.84 acres. The property is located east of Dodd Road and west of State Highway 3 on the south side of Fitz Lake in the Lakeview Trail Addition. Shannon continued that the Advisory Planning Commission had approved this application at their November meeting. Director Vraa explained that this proposal would be subject to a cash parks and cash trails dedication. Superintendent of Parks VonDeLinde noted that the developer has provided a tree preservation and replacement plan for this development which results in the loss of approximately 27 of the 154 trees as a result of the initial site development. John added that the developer has done an admirable job in preserving trees within this development. Lee Markell noted that the tree loss was part of the initial development but questioned how many more will be removed after development. George Kubik asked that the trees identified to remain be protected during the initial grading so there is no further tree loss. Mr. VonDeLinde noted that the lots that have a significant number of trees on them will require future builders of those sites to prepare individual lot tree preservation plans at the time of building permit. s- Advisory Parks, Recreation and Natural Resouces Commission Minutes' of December 2, 1993 Meeting Page 2 Relative to water quality and wetland issues, Director Vraa explained that this development is located in drainage basin Land will generate run-off that will be discharged into Pond LP-26. Staff is recommending that a treatment pond of at least .7 acre feet in wet volume, having a minimum average depth of 3 feet,be constructed according to NURP design standards along with a 10 foot wide 10:1 bench at the normal water elevation. It was noted that no filling or draining of the single wetland is planned and none will be allowed. Director Vraa added that because Pond LP-26 is identified as a general development lake in the shoreland zoning ordinance, clear cutting and intensive vegetation clearing within the shore impact zone is prohibited. The shore impact zone was identified as all land within a distance of 25 feet of the ordinary high water mark and it is being recommended that the developer install permanent monuments for each lot to identify the depth of this zone for lot owners. After further discussion, Dan Mooradian moved, Jonathan Widem seconded with alI members voting in favor to make the following recommendations to the City Council relative to Waterview Addition. 1. This proposal will be subject to a cash parks dedication. 2. This proposal will be subject to a cash trails dedication. 3. This proposal will be subject to the developer providing on-site ponding to meet water quality treatment requirements. This pond shall have a minimum average depth of 3 feet and a wet pond volume of at least .7 acre feet. - 4. The design of the wet pond must be approved by City Water Resources staff. 5. Filling or draining of the wetland is prohibited. 6. The developer shall install permanent monuments identifying the boundary of the protected shoreland zone. 7. The Commission acknowledges that the Waterview Addition preliminary plat tree preservation plan complies with the City's Tree Preservation Guidelines and the developer will not be responsible for tree replacement provided that no more than 27 trees, as are now identified, are removed. GOLF DRIVING RANGE Director Vraa introduced Rick Kuchera who, along with his partner Ryan Helgeson, are proposing to operate a golf driving range on the Lexington/Diffley athletic site. Mr. Kuchera had requested that the Commission consider extending their contract one year since they had been unable to open the golf driving range in 1993. Ken reminded the Commission that they had deferred this item pending more information relative to the Park System Plan Update. Mr. Kuchera voiced his concern for a decision relative to the one year extension as soon as possible so that plans can proceed with the golf driving range. He added that the layout of the athletic site has changed somewhat and it appears that softball will encompass and impact more of the site. Rick continued that they would need a minimum four year commitment to proceed with this project which required extending the existing contract. George Kubik explained that information relative to the Park System Plan Update would most likely not be available prior to January/February, 1994. Mr. Kubik apologized for not having more specific information for Mr. Kuchera and asked him to be patient for just a little longer to allow staff time to evaluate potential use of that facility based on information that will be obtained from the System Plan Update. Director Vraa added that the grading plan has been completed however other city departments have not completed their review and input. C.). Lilly noted that staff is trying to make sure that all needs are being met for this site before the budget is reviewed to see how a driving range can be incorporated. George Kubik cautioned that care should be taken to ensure that facility needs are carefully assessed before committing to a four year contract for the driving range. George continued that it would be unfair to the driving range if after 2 years the city found that athletic facilities are much needed. Conversely, if there was a significant need to increase athletic facilities and the driving range was locked into a four year contract, it may be an unfair situation for residents as well. George added that the city needs to be careful so as not to eliminate any options. Advisory Parks, Recreation and Natural Resouces Commission Minutes of December 2, 1993 Meeting Page 3 Lee Markell asked if it was imperative that a decision be made in January. Mr. Kuchera said they would like an answer as soon as possible so that they can proceed with their plans and reiterated their need for a four year commitment. SIDEWALK REQUEST - BENT TREE LANE Director Vraa reminded the Commission of a letter distributed at the November meeting from Cheri and Andrew Fink relative to a request for a sidewalk on the west side of Bent Tree Lane to facilitate the needs of their wheelchair bound child Matthew. Director Vraa continued that sidewalks have typically been associated with transportation systems on collector streets or for providing access to significant points of destination such as schools, shopping or business locations. Mr. Vraa then reviewed the existing trail system near Bent Tree Lane for the Commission and concluded that the Commission would need to review this item and determine an appropriate policy for this request as well as subsequent requests for sidewalks. Chairman Kubik thanked the Finks for attending the meeting and asked if they had information they would like to add. Andrew Fink explained that they are primarily concerned about Matthew's need to move through the neighborhood in his electric wheelchair. Without a sidewalk on Bent Tree Lane they feel it will be very difficult for Matthew to mainstream with the neighborhood children as well as limit his mobility throughout the neighborhood. Chairman Kubik asked if a precedent had been set relative to this request. Director Vraa responded he was unaware of any at this time. In response to a question regarding the cost to install a sidewalk as requested, Director Vraa stated that based on the cost of the newly installed Crimson Leaf sidewalk section, the cost is approximately $10-12/lineal foot without homes already constructed on the lots. The cost increases if homes and driveways are installed on the lots. Lee Markell asked if there was any research supporting the safety of having sidewalks versus no sidewalks. Chairman Kubik suggested that several options should be researched as well as solicit information from other communities to see how they handle these types of requests. Jonathan Widem asked what other options could be considered to provide a safe commute for Matthew within the neighborhood. After further discussion, Chairman Kubik noted the consensus of the Commission seemed to be that further information from other communities should be obtained along with looking at funding options before making a recommendation on this issue. Lee Markell suggested checking to see if state funds were available through ADA to help with this type of request. Mrs. Fink explained that they have talked with several government agencies who suggested looking at block grants as a possible option. They have also talked to the developer responsible for their home's construction and they have indicated an interest in talking about a cost sharing option for the sidewalk which will be pursued. Chairman Kubik thanked the Finks for taking the time to address the Commission with their concerns and also for their input on how to help facilitate Matthew's transportation needs within their neighborhood. PARK DEVELOPMENT UPDATE Landscape Architect/Parks Planner Lilly reviewed the status of the Blackhawk Park sign which is being constructed by Edison Sign Company. C.). continued that the sign would be completed per specifications and in place before Christmas. The retaining wall and landscaping around the sign will be completed by department staff. 7• Advisory Parks, Recreation and Natural Resouces Commission Minutes of December 2,1993 Meeting Page 4 MINNESOTA STATE COMPREHENSIVE OUTDOOR RECREATION PLAN .Superintendent of Parks VonDeLinde introduced this item noting that during the past 12 months the DNR has been preparing a new 1995-1999 state comprehensive outdoor recreation plan. This major re-write is required every 5 years to make the state eligible to receive Land and Water Conservation funding through the National Park Service. The Plan will serve as a valuable tool for state and local decision makers in the formulation of outdoor recreation acquisition and development plans as well as initiating legislative and local policies and funding requests related to the provision of outdoor recreation opportunities. Superintendent VonDeLinde has served on the 15 member Outdoor Recreation Planning Advisory Commission for the past 12 months to help with this process. Superintendent VonDeLinde added that staff felt it would be a value to the Commission to have an early draft of the document in light of the current Eagan park master planning process currently underway. A review of the issues, strategies, and objectives contained in the plan may help to assist the commission as it reviews and refines long-range parks, recreation and natural resources planning issues in the City. DEPARTMENT HAPPENINGS Some of the Department Happenings highlighted included preparing for the winter activities by hiring staff for the twelve sites and preparing the rinks and tubing hill. The co-sponsored appearance by the Teddy Bear Bank with I.S.D. 196, seniors attending the Old Log Theatre, influenza clinic for 208 people and the deliver of the winter Discover Us! were also highlighted. Maintenance items highlighted included preparation of park facilities forthe winter activities, full-time park maintenance employees participated in a drivers training and evaluation program, removal of aspen stands in Thomas Lake Park prairie in preparation for the spring burn, and the completion of the fall landscaping projects. ROUND TABLE Director Vraa explained that the department heads have been meeting to review the development process as it currently exists and are investigating options that will make the process easier. One of the options discussed was having the development proposals reviewed by the Advisory Parks, Recreation and Natural Resources Commission prior to review by the Advisory Planning Commission. This would allow parks, trails, waterquality/wetlands and tree preservation issues to be incorporated in the Planning Commission review prior to being submitted to the City Council. Mr. Vraa continued that by changing the order of the development review process the date of the Advisory Parks, Recreation and Natural Resources Commission could change. It was noted that the purpose of bringing this information to the Commission at this time was to solicit input as to potential meeting dates. Director Vraa explained that the meeting should be no earlier than the second Thursday of the month to allow information to be incorporated within the Advisory Planning Commission packet. Dan Mooradian and Ted Billy noted their preference for setting a meeting date based on how everything should fall into place ratherthan individual's day/date preference. Afterfurtherdiscussion Chairman Kubik noted the consensus of the Commission was that the date should be set based on how the APRNRC review best fits into the development review process. Director Vraa clarified that the Commission may receive less information than they have previously but there will be sufficient information to understand the impact of the plat. George Kubik asked if a flow chart could be provided to show the process once a new date has been decided upon. Mr. Vraa reminded the Commission of the community participation in the Park System Plan Update process which is scheduled for Wednesday, December 15. All Commission members have been invited to attend, however the Commission's and staff's function will be to observe and answer questions if needed. This format it to solicit input from community representatives to help define long term needs and priorities of the Park System Plan. Advisory Parks, Recreation and Natural Resouces Commission Minutes of December 2, 1993 Meeting Page 5 George Kubik asked if staff could provide some information and a briefing on ADA and the impact it has on existing parks and future park design. Deborah Johnson offered to help find a resource for this information. Mr. Kubik asked if the briefing could also include the philosophy of ADA Director Vraa noted that the Dakota County Advisory Commission would like to meet with the Advisory Parks, Recreation and Natural Resources Commission some time in January to share some of the issues the county will be facing. They would also like an opportunity to brainstorm with the Commission on future projects and/or ideas. Lee Markell asked if staff could take a look at the packet to see what portions could be eliminated without impacting information necessary to the Commission. Jonathan Widem reiterated an earlier request to see photos or video rather than the maps as shown in the planning packets. With no further business to conduct, Ted Billy moved, Lee Markell seconded with all members voting in favor to adjourn the meeting. The meeting was adjourned at 8:30 p.m. Secretary Date MEMO city of eagan DATE: JANUARY 3, 1994 TO: ADVISORY PARKS, RECREATION AND NATURAL RESOURCE COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS & RECREATION SUBJECT: PONDVIEW ADDITION, GOOD VALUE HOMES BACKGROUND An application has been submitted requesting a preliminary plat consisting of 29 townhome units on 12.5 acres located north of Englert Road and west of Pilot Knob Road. The Advisory Parks, Recreation and Natural Resource Commission reviewed this preliminary plat in February of 1993. Preliminary plat was approved by the City Council in March of 1993. The plat did not move ahead which resulted in questions regarding acquisition of MnDot right of way. Since that time, the applicant has finalized the placement of Englert Road and obtained an additional 8/10 of an acre of excess right of way from MnDot and redesigned the layout of the sight. This development is in drainage basin "J" and contains a 10 acre water basin and wetland classified as Type 6. This basin is directly connected to Fish Lake. PARKS/TRAILS DEDICATION This development is located in the north one-third of Park Service Section #21, not a search area for which there is a need for a parks land dedication. Consequently, staff is recommending that this plat be subject to a cash dedication which is consistent with the Commission's earlier recommendations. In regards to Trails, this sub-division will be serviced by Englert Road. This street to Pilot Knob has low volumes of traffic and therefore it does not appear that a sidewalk or trailway adjacent to it is necessary. Staff is recommending that a cash trails dedication be the Commission recommendation. WATER QUALITY & WETLANDS This development will discharge its stormwater to JP-3, which is a ten acre wetland classified as a sediment trap in the City's Water Quality Management Plan. As a condition of plat, staff is recommending that the developer construct a sump off of each end of the storm sewer pipes discharging to the Pond JP-3. In addition, the developer will be subject to a cash dedication to meet water quality requirements. This dedication amount will be based on the area of the site above the normal water elevation. Under the interim guidelines of the Wetlands Conservation Act, the developer needs approval to fill up to 230 square feet off wetland associated with Pond JP-3. This encroachment will be matched on-site with an in-kind replacement near the northern boundary of the developed area. TREE PRESERVATION Tree preservation plan has been submitted for this development. The vegetative character of this site is primarily small, secondary growth which covers a majority of the parcel. There are several large box elders and elms which line the westerly pond edge. The previous proposal, staff and the Commission recommended that these tree masses were important and provided a natural setting for the pond and that they be made to maintain as many of these trees as possible. The new site planning grading plat reflected that these larger, significant trees will be retained. Under the new tree preservation guidelines, there will be a loss of a number of other smaller vegetative type. In accordance with the tree replacement guidelines we have developed, the developer will be responsible for planting seven Category B replacement trees as mitigation for this lost vegetation. These replacement trees should in addition to the normal landscaping requirements for this site as required in the City's zoning regulations. FOR COMMISSION REVIEW AND ACTION 1. The proposal be subject to a cash parks dedication. 2. The proposal be subject to a cash trails dedication. 3. Consider requiring a tot-lot for this development. 4. The developer be required to construct a sump off the end of each storm sewer pipe discharging to Pond JP-3. 5. The developer be required to make a cash dedication to meet wetland quality requirements based on the area of the site of the NWL of Pond JP-3. 6. The developer is given approval to fi ll 230 square feet of wetlands with on-site and in-kind replacement under the interim program guidelines of the Wetlands Conservation Act near the north boundary of the developed area. 7. The developer be responsible for planting seven Category B replacement trees for mitigation for lost woodlands. KV/Ik L2IPONDVIEW. MMO I • O a ~r LOCATION Y ~IJC% _ • f d i 1 •i Nflt •OISar r~ 00 / 7, >Qr f w 1 1`r t.faN MIw/dI/L S•` r ; 1 , CENRII, rv •wMl ~ I , ry¦ j •cF P.e' ZONING A- I A R-1 Ai s A R-1 PK • r ' ~ "ALL LLI If pdR Y C=C a Iarv Lo m GUIDE PLAN u 04 - 1 . ? ~ f d f Op O.1 t "0 to FlFlilips I gag"$ e:•,r.. - Sf:.. pisflF~F ' u oo? .w l lob y- , ~ f i 11 I t I _ a lb RRR ~ ~~a ~ ~ ~ RRR iI i~ , R rr, • i = ~ zr r. \ 31 ,.stet' MWAMI" r KAT Of • e. r. •r.rsrs~w r. POND VIEW TOWNHOMES MEMO city of eagan DATE: JANUARY 3, 1994 TO: ADVISORY PARKS, RECREATION AND NATURAL RESOURCES COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION SUBJECT: POND VIEW 2ND ADDITION BACKGROUND The developer has submitted a request for rezoning and a preliminary plat consisting of 41 townhouse units on approximately 9.6 acres located south of the Eagan Medical Clinic and west of Chili's and Wendy's restaurants and just north of Pond )P-3. This parcel is currently zoned commercial. Like the Pond View Addition, this development is located within Park Service Section #21. The site has relatively scarce vegetation except for significant vegetation around the pond and on the west edge. Approximately 5.5 acres are proposed to be graded to prepare the site for home development and private streets. The preliminary grading plan shows construction of two sets of retaining walls along the northern edge of the south driveway. Drainage from the site will be routed to the southwest to a proposed water quality treatment pond which is to the west of Pond )P-3. The site plan also reflects a 50 foot buffer from JP-3 during grading operations to save existing trees along the pond's edge. This development is also located within drainage basin J with all stormwater being directed to JP-3. At this time, staff has not received any information regarding wetlands within the site and it appears that at least one wetland, that associated with JP-3 lies within the site. Staff is requesting that the developer provide information that identifies the wetland. Although it appears that there will be no grading on the wetland site, the developer must provide information that identifies the potential impacts of other development, if any, on those wetlands. This development will be regulated by the new Wetlands Conservation Act and all requirements of the WCA's permanent program. /5 . PARKS/TRAILS DEDICATION This development, which is located in the northern third of Park Service Section 21 has not been identified as a search area for a park dedication. Consequently, staff is recommending that this plat be subject to a cash dedication. Regarding trails, staff is recommending a cash trails dedication to the City Council. The Commission may wish to review this plat for open space and tot lot needs. WATER QUALITY/WETLANDS A low area on the west shore of Pond JP-3 in the southwest corner of the development appears a likely spot for a water quality treatment pond. To fully meet water quality treatment requirements, a pond of .22 acres in surface area and at least .55 acre feet in wet pond volume will be required. If this ponding area cannot be accommodated because of constraints associated with the site and development, the remainder of the obligation for water quality shall be made up through a cash dedication. Staff is also recommending that the developer be required to construct a skimmer on the 12 inch outlet for Pond JP-3. Regarding wetlands, the developer must submit information that identifies the wetlands on this site and any potential impact on those wetlands, if any. TREE PRESERVATION A tree preservation plan has been submitted for this development. This plan reflects the removal of two large trees and approximately 10% of the remaining trees. These percentages are well within the standards of the Tree Preservation Guidelines. FOR COMMISSION REVIEW AND ACTION 1. This development be responsible for a cash parks dedication. 2. This development be responsible for a cash trails dedication. 3. Consider a recommendation for open space/tot lot for this development. 4. This development be responsible for on-site ponding of .22 acres in surface area and at least .55 acre feet in wet pond volume. 5. The development be responsible for a cash water quality dedication if the on- site ponding requirement is not completely met as outlined in #4. 6. The developer will not be allowed to fill or drain wetlands associated with Pond JP-3 and the developer is to provide information to staff relative to these wetlands. KV:cm rArfft atrt ~S ~7 rREAMEW M/ • NE NMI rAwt a FACt /t7 ON a • ~ wf f F s 1 • 1 LOCATION i J Y a ~ •Gaf "lilt I/M< L1E'P . ~ • i MAW Ate • - ~ Y am" wvtefl ;mss=LM r:. r:+~ '7 .91 R-2 IA. ZONING A 10 V GUIDE PLAN a w 22 /7. i ~ ~ ~ 1 ~s. r v 0172 S7WOM74101 1111dw :1 M31A ONOd AMrNIMI13Nd ; odoa OONX 1011d - E ~'~4 "i'T ~N \ L ; i ITi 1 ! i i i T i T77 7, T 7 !'M. M~l 77i U ~~R / I 1 ~ J X11 too 0 i M11, 1t / G its \ ~•f~ ~/mow ' r~, 1\'\./~ / _5\•\ / 111 ! ! ; It T I . ~ 3~:. ~ ~ 1. i :.3:4 _ 'ia4. MEMO - city of eagan DATE: JANUARY 3,1994 TO: ADVISORY PARKS, RECREATION AND NATURAL RESOURCES COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION SUBJECT: SILVER BELL 2ND ADDITION BACKGROUND An application has been submitted requesting a preliminary plat consisting of 30.27 acres for one lot of 1.54 acres and one outlot for 28.73 acres. This site is located on the north side of Kennebec Drive, southeast of Seneca Addition in the southeast quarter of Section 18. The site is an open grassy field with high points at the northwest and southwest portion and is virtually treeless due to prior grading. There are no recreational water bodies down stream from this site nor are there any wetlands that will be impacted by its development. This development is located in Park Service District 18 which the Commission has previously identified for potential development of a park or sufficient park amenities with any private development that are residential in nature. It does not appear that this development would affect any parkland dedication. PARKS AND TRAILS DEDICATION Since this development does not affect any area in which the City is currently looking for parkland dedication, staff is recommending that this plat be subject to a cash dedication. Regarding trails, this subdivision should be responsible for a cash trails dedication. WATER QUALITY AND WETLANDS DEDICATION This site is located at the lower end of Drainage Basin A. No recreational water bodies would be affected by runoff from this site nor is there adequate room on the site for a treatment pond. Staff is recommending that the development be responsible for a cash water quality dedication. The water quality requirements for the remaining 28.73 acres of the site will be determined at the time that outlot is developed. ~q. TREE PRESERVATION The site has been cleared and graded in the recent past, therefore, there are no existing trees on the building site and no requirement for a tree preservation plan. City Forester Gregg Hove does have a concern regarding the landscape plans which identify the planting of seedless green ash trees spaced around the future building. A relatively new tree disease, Ash Yellow, is presently being dealt with and there is concern that planting of a single species of this type should be given thoughtful consideration based on the potential tree death should these trees become infected. FOR COMMISSION REVIEW AND ACTION 1. This development be responsible for a cash parks dedication. 2. This development be responsible for a cash trails dedication. 3. This development be responsible for a cash water quality dedication. 4. There is no substantial loss of trees or woodlands with this proposal therefore no tree preservation plan is required. 5. Recommend to the developer that consideration be given to providing a mixture of deciduous vegetative overstory trees rather than planting all one species. PRELIMINARY PLAT SILVER BELL 2ND ADDITION up w off too LOT I xi l • BLOCK 1 17- ti.R ~ •tttrw• ~.asr / •1L ER. BELL AO'U%'-T'-O'-4 Q_ ank•Ta \ / ` .I/TLOT A mm Ple,.a«...~. . cor.w.,a spa" 1 • ; SHEET 1 OF 4 SHEETS Preliminary Plat Silver Bell 2nd Addition 00 • 1 ~~Iv a~~O .w`. I • ti 1 1 -lion _ . ~ ~ ~ ~ ~'S % ~ t~E~rA+1r[Nr i,8 Nei fiw: t i rACK r r L Ins meta e \ r Ack ~ sear T Oki loll r ~~.s ~ ' q - / --II11R ~T RAt~ NR t ~ i PAA~~ r - C 10011 PRELIMINARY PLAT PRELIMINARY GRADING & UTILITY PLAN LOT 1. BLOCK 1. ONLY OF l I ! / f I X SILVERSELL 2ND ADD. t i l l I IH ( ~ I( II i l •s,Y .i-. nesmw fAOW , r.-.r..•w r+..l. •wrr. 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Koch I wowrlw I ~aa f3I 1 r.•••b , I 1 NY.NNwY arlr COI Nr SILVER BELL 2ND ADDITION I ¦ un .Inc watt wrw?s....Iw. w 111 w?.r•ww. i •1+•1- 1 4 MEMO city of eagan DATE: JANUARY 3, 1994 TO: ADVISORY PARKS, RECREATION AND NATURAL RESOURCES COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION SUBJECT: EAGANDALE LEMAY LAKE 4TH ADDITION HAMPTON INN/CRACKER BARREL RESTAURANT BACKGROUND The City has received separate applications requesting a rezoning from Neighborhood Business/General Business to Planned Development and a Preliminary Plat consisting of two lots on 5.7 acres located in the southwest corner of the intersection of Lone Oak Road and 135E. This is located in Park Service Section 14. The proposed use of the plat includes a 108 unit, three story Hampton Inn, limited service hotel, on Lot 1 and a 9,700 square foot Cracker Barrel restaurant on Lot 2. It appears all City Code performance standards were met on each lot and the proposed rezoning request is consistentwith the City's Comprehensive Guide Plan designation ofCPD. Staff expects only minor changes necessary to the site plan although there is a concern that there is no internal pedestrian connection between the two uses that seem to be complementary. The majority of the site will be disturbed in preparation for the proposed buildings and parking lots. Forestry staff has performed an inspection of the site and has determined that no significant trees or significant woodlands presently exist on the site. The preliminary grading plan indicates a maximum 16 foot cut of the northeast corner and a maximum of 5 feet of fill in the south edge of the site. The proposed hotel will be at an elevation of approximately 4 feet lower than Lone Oak Road; and the proposed restaurant will be at an elevation of approximately 2-1/2 feet lower than the proposed Hampton Inn. It will be at an elevation of approximately 5 feet higher than Eagandale Place. The development proposes two driveway accesses off Eagandale Place. This street currently has a sidewalk in place. The westerly driveway connection is shown to be a shared driveway connection with the existing development to the west. Sanitary sewer and water main of sufficient size, pressure and capacity are available within Eagandale Place Road. The preliminary plans show drainage from the site to be directed through storm sewer to a water quality treatment pond located in the northeast corner of the a51 site. This plan also provides for an outlet from this pond that will connect to the existing storm sewer system in Eagandale Place. If the pond is not constructed, then the storm water runoff from the site will be conveyed directly to the existing storm sewer in Eagandale Place in such a manner that it will not overburden these lines. There are two lines in Eagandale Place that are currently available for this development; an existing 15 inch storm sewer line in the southwest corner of the site and an existing 21 inch storm sewer line in the southernmost corner of the site. PARKS AND TRAILS DEDICATION For this commercial development, staff is recommending that a cash parks dedication be a requirement of this plat. Relative to trails, this development has previously been responsible for providing trailways along Lone Oak Road and along Eagandale. Therefore, the City will not be able to extract a trails dedication requirement. WATER QUALITY AND WETLANDS Staff's analysis reflects there are no wetlands on this site, therefore the Commission need not concern itself with this issue. Regarding water quality, this site will generate a storm water runoff that will discharge through the storm water system directly to LeMay Lake which is one of six lakes classified to support direct contact recreation. While water quality in LeMay Lake is good relative to other lakes in Eagan, it does not meet the standards set forth in the Water Quality Management Plan. Ordinarily, development which intends to discharge directly into a recreationally classified water body would be required to comply with on-site ponding requirements. Staff has requested that the developer reserve space on the site for such a water quality treatment pond. The site plan does reflect this provision. Staff is requesting guidance from the Commission regarding the possibility of considering a cash dedication for this particular development. Modeling of the lake and the watershed pollutant loads indicate that almost 60% of the total phosphorous loading into LeMay Lake comes through two pipes sharing a single location in the northeast corner of the lake. These storm water pipes drain water off from about 140 acres of commercial/industrial property. Much of the development in this portion of the drainage occurred before the City's Water Management Plan was adopted in 1990. An option to consider in addressing water quality requirements for this development, is to require a cash dedication in lieu of ponding. The cash dedication for this site is estimated at between $42-47,000 and could be used to finance a portion of costs to resolve the larger problems associated with pollutant loading from this part of the watershed. Because the options could be expensive to construct, it is important that a comprehensive and thorough analysis be done first to provide a basis for a decision. If ponding to treat runoff is not required for the proposed development, modeling indicates that loading of phosphorous to LeMay Lake will increase by approximately 2.5% and there would be some minor additional degradation to water quality in LeMay Lake. The major negative influence affecting the quality of LeMay Lake would continue to be untreated runoff from the existing industrial/commercial area to the north of the lake. ooh. The other option is to require on-site ponding. The developer is currently showing this and has allocated a location on the site to accommodate a pond. Preliminary estimates are that a pond one acre foot in volume having an average depth of three feet would be sufficient to meet the water quality treatment standards for this development. If a pond is constructed, there should be a requirement that the pond conform to NURP design standards as specified by Natural Resources staff. TREE PRESERVATION As indicated earlier, the site has been reviewed by Forestry staff and there are no tree preservation issues associated with this plat. FOR COMMISSION REVIEW AND ACTION 1. This development be responsible for a cash parks dedication. 2. There are no trails dedication issues relative to this plat. 3. There are no wetland issues relative to this plat. 4. There are no tree preservation issues relative to this plat. 5. One of the two following options should be considered relative to the water quality requirements for this plat: a. Require a cash dedication in lieu of on-site ponding to meet water quality requirements for this plat. The cash would be used to fund a detailed evaluation of options to reduce nutrient loading to LeMay Lake and/or to help finance construction of those options OR b. Require construction of on-site ponding to treat all runoff from this development prior to discharge to LeMay Lake. The pond must conform to NURP design standards as specified by the City's Water Resources Coordinator. KV:cm LONE OAK RD ( ~__.-rLD v i ~~`l- 1 i-c ik~ sr _-_1Y5t4f:'N.'i.'L$iil~ •~'1~ ' . ~~^1 _ I ~ i• 'iZ~ i;3 i ins 'Lii i ` e p It I 1 sass I / 1 / , / Ij 11 IIJ ~iiT' 'own. 1 ~a nl.. 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E. a m°O°.erti "rr.tl, L.JO N U rr b y~ r s r w. m eowici umaeie U,ewe oowrt, ms r .w.® as • oo.olii wA".,'o~ia'~p1i.o..,~ 1 C3UMDdDm Q---m QMMRSIVfmd QUA L_ 93156002DYW T.27 R.23 S.10 9K 259/53 cq ?ate l~ ~ 111"11'111~RY \ y , i I I \x/ 1. R41 1 a I e r m O ~ -o • o O r< yam- . C i. I' Y N A Y i: I. IT - l O ` h ATf TRUNK N1QywAY HAMPTON F iippl , euLn <<<<`, DNR VIIII. A WISCONSIN UMITED PARTNERSHIP $ t - city of eagan MEMO DATE: JANUARY 3, 1994 TO: ADVISORY PARKS, RECREATION AND NATURAL RESOURCE COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS & RECREATION SUBJECT: GOLF DRIVING RANGE BACKGROUND The Advisory Parks, Recreation and Natural Resource Commission had recommended to the City Council that a portion of the Lexington/Diffley Athletic Site be utilized for a golf driving range during the early years of the athletic site development. The City Council agreed with this recommendation and a draft contract was prepared for the use of this property for the operational years of 1993, 1994, 1995 and 1996. The contract also had a provision for a one year extension, upon mutual agreement by both parties. As you are aware, Lexington/Diffley Athletic site did not get developed in 1993. Consequently, neither was the golf driving range. Staff is coming to closure on the construction plan for this site with anticipation of issuing contract documents in late February or early March of 1994 for award by April 1, 1994. During the review process several changes were made to the site plan. Specifically, reorientation of the softball fields (the Commission reviewed this plan earlier in 1993). Laying out the golf driving range, as was originally intended, will disrupt the utilization of at least two of these fields if there is any expectation that the fields could be utilized by the Spring of 1996. Staff has met with Rick Kuchera and Ryan Helgeson, the proposed golf driving range operators, relative to a realignment of the golf driving range so as not to conflict with the operations of these two fields. This information will be presented in graphic form to the Advisory Commission on Thursday evening. ISSUES The issues before the Advisory Parks, Recreation and Natural Resource Commission on Thursday evening appear to be as follows: 1. To review the reorientation of the golf driving range and the impact it will have on the adjacent property owners. Reorientation may impact the homes to the west by a golfer hitting a slice off a tee box. Staff has reviewed the potential of providing trees as a means to deflect any errant shots but there is still some concern relative to this potential. It is up to the Advisory Commission to determine whether the risk and mitigation efforts are appropriate. 2. Staff expects proponents to ask for a contract which would include the years 1994 as a one-half year and the full years of 1995, 1996 and 1997. If the new alignment for the golf driving range is approved, the impact on the six softball fields is significantly lessened. However, if the original alignment is recommended, the golf driving range operation will affect two, and potentially three, of the fields prohibiting them from being operational in 1996 or 1997. Staff is very much concerned about any possibility that would delete the number of athletic fields available for use anytime in the near future. Commission members may be aware of the fact that a development proposal has been submitted for the Unisys property which would delete the use of the four fields on this facility. Currently, the department uses this complex three week days and Saturday for use by the youth athletic programs. The loss of this facility is of real concern. In addition to the potential loss of these facilities is the ever increasing numbers of participats in EAA softball, travel softball and baseball. The Commission has seen these numbers previously and there is no need to reiterate this growth. It is quite clear that the situation for providing youth athletic fields will be getting much worse before it will ever get better. Recent discussions with Barry Warner, from Barton-Aschman Associates, reflects that not only has there been a large increase in the number of participants, but there has also been an increase in the number of participants per thousand of population in the youth activities. Simply put, this means that there is the potential for more participants even with a constant population because of their growing interest in these activities. For these reasons, staff is very much concerned about the potential for any diminishment in the number of fields available in the foreseeable future. The only other alternative is for the Advisory Commission to make a commitment to lighting existing fields or new fields which would expand field use opportunities. FOR COMMISSION REVIEW AND ACTION 1. Make a recommendation relative to the golf driving range alignment and any mitigating measures that need to be taken as a result of any chosen alignment. 2. Make a determination on the length of contract for use of the golf driving range at the Lexington/Diffley Athletic Site. KV/Ik L2/GOLFDRI V. ALG 3~ . MEMO TO: KEN VRAA, DIRECTOR OF PARKS AND RECREATION ADVISORY PARKS, RECREATION AND NATURAL RESOURCES COMMISSION FROM: JOHN K. VONDELINDE, SUPERINTENDENT OF PARKS DATE: DECEMBER 28, 1993 SUBJECT: MINI-STUDY CONCERNING MUNICIPAL SIDEWALK POLICIES At its November meeting, the Commission requested that staff conduct a mini-study of other communities regarding policies on sidewalk placement in residential subdivisions. The request for the study was in response to a petition by Mr. and Mrs. Fink for the city to install a concrete sidewalk linking their new home at 4359 Bent Tree Lane to the nearest sidewalk along Hackmore Drive. As part of this review, staff was also asked to review how assessment may be handled for payment of associated costs. Six communities were contacted by telephone for this study. The following is a result of those interviews. SURVEY FINDINGS 1. CITY OF LAKEVILLE. The City of Lakeville has a long-range transportation plan for their community. This plan specifically identifies future street, trail, and sidewalk infrastructure development. In addition, the City also has a policy of constructing sidewalks along neighborhood collector streets and arterial streets in the community . The Director of Parks and Recreation indicated that this master plan guides all decision making regarding future placement of sidewalks in neighborhood areas. He said that Lakeville has received only two or three requests over the last several years for residential sidewalk construction based on special need. He went on to say that the city has denied these requests, however, because it could set a "very strong precedent" for other property owners to request sidewalk expansions based on similar types of need. Differences of opinion among adjoining residences about the desirability of sidewalk placement and cost of special assessments was also brought up as a potentially difficult issue. This can often result in divisiveness and hard feelings between neighbors who may or may not want sidewalk facilities in their front yard. Consequently, he did not feel that Lakeville would be wavering on its policy in the future. 2. CITY OF BURNSVILLE. I spoke with Linda Claire of the Public Works/Engineering Department. She said that Burnsville does not have a clearly established policy regarding sidewalk construction within single- family subdivisions. Each subdivision is treated differently depending on the characteristics of the neighborhood, street layouts, and points of destination in the neighborhood area. She was not aware of any special requests for sidewalk placement in recent memory. Burnsville does not currently have a practice of constructing sidewalks in neighborhood areas, based upon special requests or a petition process. She was certain that an issue of this nature would need to go before the city council for resolution but cautioned that it could set a precedent for similar situations throughout the community. 3. CITY OF APPLE VALLEY. In Apple Valley I spoke with Randy Johnson, the Director of Parks and Recreation. Apple Valley currently has a policy of installing sidewalks along major collector streets and major neighborhood arterial streets. Issues involving sidewalk placement or special requests for sidewalk extensions would be brought before the Planning Commission in Apple Valley. The construction of a sidewalk along a residential street frontage would require a special assessment hearing with the majority of affected property in favor of the project. The ultimate decision would then be left with the City Council. He could not conceive, at this time, that the City of Apple Valley would be in favor of opening its sidewalk program to special requests, given the associated long-term maintenance responsibilities for the city and the potential for a piece meal approach to sidewalk development. 4. CITY OF MAPLE GROVE. Terry Just, Director of Parks and Recreation in Maple Grove was contacted for the study. He said that to his knowledge the city had received only one request within the last five or six years concerning sidewalks. That request had to do with installing handicapped accessible ramps at a street intersection. He said that a special request like Bent Tree Lane would more than likely go directly to the city council, by-passing the parks and recreation commission. The City of Maple Grove has developed a transition plan for compliance with'the Americans of Disability Act (ADA), so it is possible that the city's ADA compliance team might also get involved with reviewing these kinds of issues on a case-by-case basis. In new developments, the City of Maple Grove is currently requiring sidewalks along all streets regardless of their classification. For this reason, the issue is less likely to be relevant to their community as new subdivisions are planned and developed to include sidewalks. In the case of retrofitting an existing subdivision with an additional trail, he wasn't sure whether the city council would require a special assessment or try to find dollars from within the city's budget to construct it. 5. CITY OF PLYMOUTH. Mark Peterson, Superintendent of Parks and Natural Resources, was contacted regarding the city's policy on sidewalk construction. The City of Plymouth has a formally adopted trails system plan which calls for bituminous pathways along city arterial and neighborhood collector streets. The city does not have a formal policy relative to neighborhood areas. He said that he was not aware of any special requests made by residents for sidewalk construction within the past several years. If such a request is made in the future, he was almost certain that it would first be heard by their Parks and Recreation Advisory Commission. Mark hesitated to suggest how the Park and Recreation Commission or City Council might deal with such a request. He echoed the concern for precedent setting that many of the other communities also shared. He did state, however, that if such a special request were granted that funding of the sidewalk construction would probably come out of the city's trails dedication fund or street improvement fund, and not through a special assessment. SUMMARY OF FINDINGS As the commission will note from this survey, there is a wide variation in how communities approach the subject of sidewalk construction in residential areas. The following is a summary of the generalizations that were made from this mini-study; 1. Some communities, such as Lakeville, have a highly formalized policy addressing trails and sidewalk construction in residential areas. Most communities, however, do not. Those communities tend to look at sidewalk placement on a case-by-case basis as new subdivision developments are reviewed by the city. 2. All of the communities surveyed have a formalized trail system master plan. For the most part, these plans address two types of trails - those serving as transportation links along city collector and arterial streets and county roads; and off road trails which serve as lineal recreation corridors connecting parks, neighborhoods and business districts within the community. Generally, these master trails plans do not. include specific sidewalk placement within residential areas. 3. Only Lakeville has dealt with special requests like the one that is currently before our commission. These requests were denied based upon the City's official trails and sidewalk policy. The officials contacted could only hypothesize about how their commissions and or councils might handle such a request. In two of the communities the request would likely go directly before the city council, while in the other three communities, the park and recreation and planning commissions would hear the issue first. 4. One of the five communities (Maple Grove) felt that their city council might be more sympathetic towards placing a sidewalk within a residential area based upon the newly adopted Americans with Disabilities Act and city's ADA Transition Team. Maple Grove currently requires sidewalks in residential subdivisions. 5. The majority of the communities surveyed (four of the five) felt that their city officials would be conservative in their response to dealing with such a request. The primary issue was one of precedent setting for the community and that once such a special request had been granted, that other property owners in the community could make additional requests based on similar hardships. This could result in a somewhat disjointed approach to sidewalk construction in residential areas, impose additional maintenance responsibilities on the city for long-term sidewalk replacement and restoration, and require additional administrative/staff time for processing the many requests that might come forward (i.e. design, engineering, easement acquisition, bidding, construction, inspection, etc). 6. In the majority of cases financing would be provided through a special assessment with a three to five year retirement. Two of the communities (Plymouth and Maple Grove) would more likely use a combination of trails dedication funding, street improvement funding or general operations funding. CITY OF EAGAN - SIDEWALK POLICIES The City of Eagan does not have a formalized policy addressing special requests for the placement of sidewalks in residential areas. The Parks System Master Plan, adopted in 1 983,contains a series of policies related to trail acquisition and development on a community-wide basis. For the most part these policies focus on major transporational and recreational trail corridors, and linkages with other communities. The plan does, however, contain one reference to sidewalks on page E-22 (see copy attached). That policy states that no trails or sidewalks shall be required on residential/local streets. In addition, the City's subdivision regulations do not currently require developers to provide sidewalks on residential streets, except in limited circumstances along major neighborhood collection or arterial streets. Consequently, the City's existing policies neither advocate nor provide a process for responding to special sidewalk requests in residential areas. Moreover, the City does not have a history of dealing with similar requests in the past. SPECIAL ASSESSMENT PROCESS If the sidewalk request for Bent Tree Lane received a favorable review from the City Council it is likely that the Eagan Public Works Department would take a lead role in implementing its design and installation. The Director of Public Works, Tom Colbert, feels that a special assessment would almost certainly be used to finance the project since it is outside of the scope of trails construction which is normally supported by the city's trails dedication fund; i.e. is related to the trails system master plan. If a special assessment process were employed the following steps would need to be taken: 1. The affected property owners would need to submit a petition to the city requesting construction of a sidewalk. If 35% or more of the affected owners signed the petition, the city council could, on a simple majority vote continue the process by requesting a cost estimate and feasibility study. If less than 35% of the property owners signed the petition, then a 4/5ths majority of the council would be needed to continue the process. (It should be noted, that the Public Works Department would prefer that the placement of a sidewalk along Bent Tree Lane extend from one end of the street to the other. This would affect a total of twelve lots. Mr. Colbert felt that the placement of a short sidewalk stem along just four lots would not be in the long term interests of the neighborhood, because of it's more limited usefulness). 2. With council approval, the city would begin work on a cost estimate/feasibility study for sidewalk construction. Included in this assessment would be an analysis of the need for a special sidewalk easement, if the sidewalk would need to be placed outside of the street right of way and onto private property. (Note: a preliminary review has indicted the need for a 3-4' sidewalk easement given an existing 50' wide right-of- way.) The exact sidewalk location could also be affected by underground utilities, above ground utility boxes, existing landscaping, as well as the preferences of the affected property owners. 3. Following acceptance of the feasibility study, the Council would need to authorize a special assessment hearing. A notice would be sent to all affected property owners concerning the proposed work and pending assessment. 4. A public hearing for the special assessment would be heard before the City Council. 5. The City Council would make the ultimate decision on whether or not to proceed with the project. 6. If authorization was granted by the Council, the Public Works Department would draw up the necessary plans and specifications, accept bids, authorize the contract, and inspect the construction. 7. Following it's completion, the affected properties would be responsible for paying for the trails construction costs, which would include design and engineering, sidewalk construction, restoration, and an administrative overhead (which the Public Works Director estimates to be approximately 25%). The special assessment would likely be paid over a three to five year period at a total cost of approximately $1,000-$1,500 per homeowner. The City would also meet to negotiate with each property owner on the acquisition of the sidewalk easement, requiring additional out-of-pocket costs to the City. ISSUES FOR COMMISSION REVIEW 1. To recommend approval or denial on the request for a sidewalk on Bent tree Lane. 2. Ifthe Commission recommends approval, the Commission should also developthe appropriate policies/procedures to deal with similar requests to include payment of costs, whether requests can come from individuals or must be by petition, or other considerations. 10B:aprnrc.362 • Promote trail use as an alternative mode of transportation as well as for recreational purposes. • Wherever feasible require the construction of bikeways in conjunction with all improvement of streets designated for trail development in the following manner: 1. Major County Arterials - An eight (8) foot bituminous trail on both sides of roadways. 2. Minor County Arterials - An eight (8) foot bituminous trail on both sides of the roadway. 3. Major City Collectors - An eight (8) foot bituminous trail on one side of the roadway and a sidewalk on the other side. 4. Minor City Collectors - An eight (8) foot bituminous trail on one side of the roadway. 5. Residential/Local Streets - No trail or sidewalk shall be required. • Major routes and paths in Community or Linear Parks should be built ten (10) feet wide, in bituminous paving with slopes not exceeding 8-10%. • Encourage the eventual upgrading of all bike trail facilities to separate off-street, Class I bikeways. • Design and construct trails according to the standards established by the State Department of Transportation and State Planning Agency. • Encourage private users to provide bicycle parking facilities. • Promote bicycle safety education courses in the City's public and parochial schools. • Promote and encourage the utilization of bike and pedestrian corridors as ski-touring routes during the snow season and consider other possible uses of bicycle trail corridors when safe and proper. E-22 MEMO - city of eagan DATE: JANUARY 3, 1994 TO: ADVISORY PARKS, RECREATION AND NATURAL RESOURCE COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS & RECREATION SUBJECT: TRAIL CONSTRUCTION UPDATE The purpose of this memo is to alert the Advisory Commission to the construction of two trailway segments being proposed as part of road improvement projects in 1994. The third project is being designed in 1994 with possible construction in late 1994-95. BLACKHAWK ROAD Blackhawk Road is being proposed to be reconstructed from Deerwood north to Trunk Highway 13. As part of this road reconstruction project, a portion of the roadway will be widened and improved to a nine ton status. Proposed as part of the construction project is construction of a six foot wide sidewalk along the west side of Blackhawk Road from Deerwood Drive' to Silver Bell Road. There is an existing 4 foot sidewalk in place which extends south of Silver Bell Road approximately 800 feet. This was constructed in 1976 and currently terminates mid-block north of Serpentine Drive. This sidewalk will be removed and replaced with a six foot wide sidewalk. On the east side of Blackhawk, an eight foot wide bituminous trailway is proposed to extend from Deerwood north to Highway 13. An eight foot wide bituminous trail is currently in place on the west side of Blackhawk extending south to Diffley and Cliff Roads. South of Cliff, the trail extends to the Apple Valley boarder. To the north, the trailway will connect with Blue Cross Road. An eight foot trailway is proposed on the south side with the upgrading of this particular street. The construction of the eight foot bituminous trail along Blackhawk will result in the loss of substantial vegetation particularly in that area between Silver Bell Road and Robin Lane. The six foot wide concrete sidewalk which extends south of Silver Bell, ties into the trailway currently in place on the south side of Silver Bell. By terminating at Deerwood, staff believes that a reasonably safe crossing can be made at this intersection for pedestrians. 3~ . On Monday, December 13, city engineering staff and the Director of Parks and Recreation met with affected residents of the area to provide them with information pertaining to the reconstruction project. Responding to questions dealing with the trails and sidewalks, there were several concerns voiced. The first was the loss of vegetation along the east side of Blackhawk near the intersections of Silver Bell Road and Robin Lane. It was noted that this vegetation does exist within the road right of way. The second concern expressed was that the sidewalk proposed on the east side should extend all the way to Carnelian Park, approximately 2 1/2 blocks further. A third concern was expressed that residents don't use the trails when they bike causing traffic concerns. This individual wished the City to find a way to enforce bikers to utilize trails when they are in place. DODD ROAD City staff is currently preparing a feasibility report on the upgrading of Dodd Road from Diffley to Cliff Road. The City had previously identified a single bituminous trail on the west side of Dodd through this section. As a result of a petition that was received earlier this year, the Engineering Department is looking at the feasibility of constructing trails on both sides of Dodd Road. Given the land use changes (including the construction and operation of Pinewood Elementary school) a trail on both sides appear to be a warranted consideration during this phase of the design review process. YANKEE DOODLE ROAD Dakota County Highway Department has begun the study of the upgrading of Yankee Doodle Road from Lexington Avenue to Trunk Highway 149. City staff had advised the County to plan for an eight foot bituminous trailway on both sides along Yankee Doodle Road. The County shared some concern relative to this design requirement because of the additional road right of way that the County would be required to obtain to accommodate this. However, 8 foot wide trails on both sides are consistent with the City's intent to have trails on both sides of major arterial streets. FOR COMMISSION DISCUSSION Staff is providing this information to the Advisory Parks, Recreation and Natural Resource Commission to acknowledge any questions that they may have pertaining to these proposed trail segments and to ensure that they are in agreement with the Commission's desires in developing a comprehensive trails programs. Staff would be happy to respond to any questions relative to these proposed trail alignments at the Commission meeting. KV/Ik L2/TRLCONST. UPD TO: ADVISORY PARKS, RECREATION, AND NATURAL RESOURCES COMMISSION FROM: RICH BRASCH, WATER RESOURCES COORDINATOR DEPARTMENT OF PARKS AND RECREATION RE: REQUEST FOR NATURAL RESOURCES SUBCOMMITTEE PARTICIPATION IN COMPLETION OF DIAGNOSTIC/FEASIBILITY STUDY AND IMPLEMENTATION PLAN FOR FISH LAKE DATE: DECEMBER 30, 1993 I. Background Fish Lake is located in the west-central region of Eagan just east of Pilot Knob Road and north of Westcott Road. This 30-acre, 35- foot deep lake lies at the lower end of a stormsewer system that drains approximately 17% of the City of Eagan. Fish Lake is one of only six lakes in the entire City to be assigned Class I direct contact recreation status in the Eagan water quality management plan. The plan also ranked Fish Lake third on the list of long- term lake enhancement priorities for the City. A fishing pier and public boat access have been constructed on the lake, and a developed City park occupies much of the northeast shoreline of the lake. Finally, Fish Lake is one of only three lakes in Eagan managed to provide sport fishing opportunities by the MN Department of Natural Resources. After two consecutive unsuccessful attempts to secure grant funding to support development of a comprehensive diagnostic feasibility study and implementation plan for the lake, the City elected to pursue this work on its own. This decision was made because historical data indicate the concentration of key pollutants in the lake is well above desired levels and because of the characteristically long time (3-8 years) that elapses between the initiation of studies and the realization of water quality improvements on projects like this. The City felt the benefits of initiating actions to protect Fish Lake as early as possible outweighed the costs of financing the development of the study and implementation plan on its own. It is the intent of the City to prepare a diagnostic/ feasibility study and implementation plan which meets requirements for grant funding through the Mn Pollution Control Agency's Clean Water Partnership Program (or similar grant program) for the implementation/ construction phase of the effort to rehabilitate Fish Lake. Since October 1992, City water resources staff have been engaged in an intensive in-lake and watershed data collection effort for Fish Lake. The field monitoring portion of the effort was concluded in late October 1993. City staff are continuing with watershed data development and have hired a consulting firm to help assemble the diagnostic/feasibility study and implementation plan. The City is pursuing an extremely aggressive time schedule in an effort to submit a draft report to the MnPCA for technical review by July 1 4 so that staff can apply for implementation grant funds in late October, 1993. II. Proposal for Natural Resources Subcommittee Participation in Plan Development Staff believes it will be important to provide for adequate public review during the development of the implementation plan. Two public meetings are scheduled to gather comment from interested residents. However, in addition to the normal public meetings, staff believes it would be helpful to have the on-going participation of the Natural Resources Subcommittee to provide advise on public policy issues that may arise and act as a sounding board in determining which elements to include as part of the implementation plan. Staff anticipates the need for 2-4 meetings with the Subcommittee over the next 6 months. In addition, staff would like to request that the citizen lake monitoring volunteer for Fish Lake, Mr. Richard Ouren, be invited to join in meetings with the subcommittee in order to represent the interests and concerns of Fish Lake shoreland residents. III. Commission Action Requested Staff is requesting the following: 1. Authorization to work with the Natural Resources Subcommittee in completing the Fish Lake diagnostic/feasibility study and implementation plan. 2. Authorization to include the CLMP volunteer for Fish Lake in subcommittee meetings regarding the Fish Lake project. Rich Brasch Water Resources Coordinator 4. city of eagan MEMO DATE: JANUARY 3, 1994 TO: ADVISORY PARKS, RECREATION AND NATURAL RESOURCE COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS & RECREATION SUBJECT: OAK WILT UPDATE BACKGROUND Preparation of the 1994 budget proposal, staff submitted a forestry budget of $154,000. This budget represented an approximate $30,000 increase over the previous years budget. The increase between the 1993 and proposed 1994 budget was the result of additional temporary personnel of which a portion was to be directed towards Oak Wilt management. General services and contractual services were also increased with the intent that they would be utilized for the Oak Wilt program. The remaining dollar increase was the result of staffs request for additional full-time staffing as part of the overall department's operations. Approximately 40% of a new full-time position was directed toward the forestry operations. During the budget review process, approximately $4,000 in reductions in the 1994 request was made. However, prior to the final budget adoption and as a result of the department's presentation in regards to Oak Wilt Management, the Council authorized a special appropriation of $29,910 as an addition to the forestry operating budget for 1994 to be directed towards oak wilt. Attached is a memorandum prepared by Gregg Hove, Supervisor of Forestry, relative to the directing of this special appropriation as well as a reflection of the original 1994 forestry budget allocation to this program. There is no Commission action required on this item, which has been provided for informational purposes. If members of the Advisory Commission have questions relative to this budget, staff would be happy to respond. KV/Ik LPAAKWILT.MMO 43. MEMO TO: KEN VRAA, DIRECTOR OF PARKS AND RECREATION FROM: JOHN VONDELINDE, SUPERINTENDENT OF PARKS GREGG HOVE, SUPERVISOR OF FORESTRY DATE: DECEMBER 14, 1993 SUBJECT: 1994 FORESTRY DIVISION BUDGET - OAK WILT PROGRAM Background As you are aware, the City Council has authorized a special appropriation of $29,910 as an addition to the general forestry operating budget for 1994. The purpose of this special appropriation is to enhance the city's program of oak wilt suppression, along with reforestation of impacted areas in the community. The purpose of this memorandum is to summarize the sources of funding that will now be available for oak wilt control in 1994 including the regular forestry division line item appropriations, the special Council appropriation, and continued funding of public property management programs under the state's community oak wilt grants program. This report will also examine the recommended uses of these combined funding sources to carry out oak wilt control policies and goals which have been previously reviewed with the City Council. 1994 Funding Sources Funding to implement the 1994 Oak Wilt Management Plan will be derived from the following sources: Amount 1. 1994 Forestry Budget • 4130 Salaries & Wages - Temporary $ 5,000.00 • 4310 Professional Services - General 2,000.00 • 4350 General Printing and Binding 1,000.00 • 4397 Machinery & Equipment Rental 1,500.00 • 4450 Other Contractual Services 2,000.00 2. Sp. cial Appropriation 29,910.00 3. Oak Wilt Suppression Grant 4.000.00 TOTAL - ALL SOURCES $45,410.00 res Protected Expenditu 1994 Oak Wilt disease management expenditures have been categorized according to the type of action to be taken as follows: 1. Prevention and education $10,500.00 2. Control measures 22,200.00 3. Reforestation of oak resource 12.400.00 $45,100.00 The immediate emphasis of the oak wilt management plan needs to focus on controlling the loss of valuable oak trees from this disease. In concert with this effort the City should begin the process of replenishing the lost oak resource through an extensive replanting program utilizing a variety of native oak species. This strategy will avoid a "mono-culture" situation and thereby reduce the future potential for a repeated tree disease epidemic (as is presently occurring with the native red oaks). 1. Prevention and Education a) Video Presentation - $3,000.00 Production of a video presentation in conjunction with Meredith Cable. This video will deal with all aspects of oak wilt management. This video presentation will be made available to the public via cable television, public library, and through a free loan-out program at City Hall. Intended audiences will include city residents, and presentations with local businesses, civic organizations, churches, schools, and neighborhood associations. The program will also address steps that building contractors and developers can take in saving trees by preventing construction damage, isolating infection centers, and removing diseased trees during construction. b) Educational Brochure - $7,500.00 An in-depth brochure will be produced and distributed to all 15,000+ property owners in the community. The brochure will be included as a tip-in to the March 1994 newsletter and will be removable for future reference. Approximately 3,000 extra copies will be reserved for distribution at Arbor Day Events, School programs, City Hall, Library, etc. The brochure will address our existing oak resource, oak wilt history, symptoms, infection process, management strategies, and future outlook. Simple steps that the public can take to assist the City in stopping the spread of the disease will be stressed, along with the importance of replanting our lost woodland resource. 2. Control Measures a) Tree Inspector - $9,200.00 Wages for a temporary tree inspector to be on staff from April to November. This person will continue the following suppression activities: aerial photo interpretation, ground truthing, inspection, technical assistance, property notification, and grants implementation. Grants related activities, under the State Cooperative Oak Wilt Suppression Program include: grant writing and submittal, updating of an annual oak wilt suppression plan, development of public notification and processing forms, public contact, site inspections, and project documentation associated with cost-sharing of grant funds and reporting to the state on grant activities. b) Aerial Photography - $2,000.00 Purchase of low altitude aerial photography for the purpose of identifying existing and future infection centers and providing assessment of past management practices. c) Vibratory Plowing - $4,000.00 1. Leasing - $2,500.00 Leasing of a Case 860 Turbo vibratory plow to be used by staff in the installation of mechanical barriers to stop the underground spread of the oak wilt fungus to healthy trees. Following an extensive study in November 1992, of possible alternatives dealing with vibratory plow leasing/purchase/contract, it was determined that leasing a machine and utilizing Forestry staff to perform installation would result in the most cost effective use of funds. The possibility of joint lease agreement in conjunction with Dakota County Parks is being studied to further increase lease efficiency. 2. Personnel Resources - $1,500.00 A full-time trained maintenance person will be required to operate the vibratory plow in wooded park areas for a period of approximately two weeks. d) Diseased Tree Removal - $5,000.00 Contractual services for the felling and removal of large d_ iseased oak wilt trees in remote locations in the parks. 10 trees @ $500.00. e) Stump Removal - $2,000.00 Contractual services for grinding and cleanup of oak wilt stumps in general use areas of parks and public property. 10 trees @ $200.00 3. Reforestation of Oak Resource a) Tree Planting - $12,400 An aggressive oak tree replanting program to replace oak trees lost to oak wilt disease on public property. Staff estimates that approximately 60 trees will be lost during the 1993-1994 season which will be replaced at a ratio of 2:1 with 1%x to 2" diameter, B&B stock of a variety of native oak species. This is a critical step in preserving our community's natural oak resource as we know it today. In addition to these management strategies, the city will have access to continued funding under the state's oak wilt sup scion Grants program. This program will provide 50% matching funding to private property owners for the ov of diseased trees and the installation of vibratory plow lines. Pleas 1 us ow if you have any questions. Vo de Gregg Hove S perintendent of Parks Supervisor of Forestry /GH/nab IOb:vraa.348 DECEMBER 1993 DEPARTMENT HAPPENINGS 1. The first day of registration for winter recreation activities went smoothly. The initial "crunch" of residents was accommodated in 1/2 hour. With the exception of one registrant who could utilize only one section of Tiny Tots, everyone was registered into an activity. 2. Cross country ski lessons are experiencing two popular time slots. Registration for this activity typically picks up after a good snow storm. Dorothy Aho will return for the twelfth year as instructor for cross country skiing. 3. EAA participant numbers have increased since 1986 in the following percentages: • Basketball 1,174% • Baseball 378% • Softball 604% • Soccer 111% • Bantam Soccer 419% 4. Staff will be participating in the January 13, 1994 Dakota Youth and Families Conference. The conference, based at Inver Hills Community College will utilize a metro cable network linking eight sites to Inver Hills. Eagan staff will participate from Eagan High School. The Dakota County Health Department/Alliance for Youth and Families is coordinating the conference. 5. The mailing of the Community Festival survey to the random sample is scheduled to go out on December 30. A January 10, 1994 return date is requested. Subject to the opening of the skating rinks, the survey will be in the warming shelters during the first or second week in January. A mailing to organizations will occur in that same time frame. 6. Staff have been searching the archives to provide Barton Aschman with historical data on the growth of Department and EAA programs since 1986. It will be interesting to see how the data is correlated to suggest future facility needs. 7. Scholarship requests were received for four children in winter programs. In all cases the participants paid half the fee. Tiny Tots remains the activity for which scholarships are most frequently requested. 8. During the North Pole Calling program over 475 children were contacted by volunteer "Santas". Phone calls to Eagan youth were made by volunteers from Eagan Jaycees, Knights of Columbus, Exchange Club and Rotary Club. 9. On December 18, 1993 twenty-six children participated in the "Kids Crafts" program. The children spent the morning working on craft projects including tiffany candles, note holders, coppertone molds and jigsaw puzzles. Each child also was able to submit a picture for the Winter Weekend Coloring Contest. 10. Winter volleyball teams start league play on January 4, 1994. Sixty-four teams will participate in womens, mens and co-ed volleyball leagues. The officiated leagues will have teams sent to the MRPA state tournaments. 11. Winter pre-school programs will begin the week of January 3, 1994. Once again these programs are very popular. Tiny Tots recreational activities are full at all sites. 47. 12. Due to the unseasonably warm weather in December, the base flooding of hockey and pleasure rinks did not begin until December 21, about two weeks later than normal. Thanks to the diligent efforts of our maintenance staff, working double shifts and overtime during the holidays, all of the rinks were open and ready for public use by Wednesday, December 29. The Quarry Rink opened for broomball on the 26th and Clearwater, for skating lessons, on the 27th. A special word of thanks goes to the entire maintenance staff for their fine efforts in preparing the rinks under an extremely tight time frame: Jim McGuffee, Steve Taylor, Dan Curtin, Gary Skogstad, Scott Eppen, Steve Hadden, Alex Lammers, and Paul Graham. 13. Other preparations were also completed for opening of the winter recreation sites. This included installation of fence and hill lighting at the Trapp Farm sledding hill, delivery of inner tubes, storage facility, and other operational supplies to Trapp Farm, and delivery of all operational supplies, mats, shovels, and nets to the ten warming shelters. 14. The city took delivery on its new portable warming shelter in early December. The unit not only came in under budget, but is of very good quality construction. New carpet was installed in the shelter and it was set-up at Pilot Knob Park for its first season of use. 15. During the warmer weather, Parks division staff assisted the Forestry division in pruning trees at various park locations in the southwest quadrant of Eagan. 16. The Parks and Recreation department submitted its final payment request to the Minnesota Department of Natural Resources, in December, for the Blackhawk Lake Park grant. Receipt of the final federal and state grant reimbursement on this project will conclude all park development related grant activity under the Land and Water Conservation Program in Eagan. It is hoped that the legislature will appropriate a larger sum of money under the state bonding bill for the outdoor recreation grants program in the next biennium. This will maintain the outdoor recreation grants program as a viable source of funding for local governments in the mid 1990's. 17. The city has applied for its seventh recertification for recognition under the National Arbor Day Foundation's Tree City USA program. In addition, the city is seeking its second Tree City USA Growth Award. This award is provided by the National Arbor Day Foundation in cooperation with the National Association of State Foresters and the USDA Forest Service to recognize significant environmental programs by local governments in the area of urban forestry. This years growth award application is based upon the following city activities: a community-wide tree event, cooperative efforts with Williams Brothers Pipeline Company, adoption of the Tree Preservation Guidelines, the significant landscaping project at Blackhawk Park, and the implementation of an oak wilt suppression program. 18. Reimbursement checks were issued to 20 city property owners who participated in the Minnesota Cooperative Suppression Program for oak wilt this fall. Plans are being initiated to repeat this cost sharing program in 1994 and to promote it though the city's newsletter and local news media. The Forestry division is pleased with the level of participation in this years program and looks for a broadened base of support in 1994. 19. The Forestry Division has submitted an application to the Minnesota Department of Transportation for participation in the "America Treeways Program." The intent of the program is to encourage local governments to accelerate the reforestation of public roadways utilizing a variety of tree seedlings and volunteer labor force. Under its application the city proposes to plant approximately 900 bur oak, spruce, and white birch seedlings along the back slope of 35E on the east end of Blackhawk Lake. This project will be undertaken utilizing the assistance of the Twin Cities Tree Trust and County Sentencing to Service program. The city anticipates favorable recommendation on its application. 20. The City was notified in late December that it will be awarded a $94,000 grant from the MN Pollution Control Agency to finance up to 50% of the cost of implementing lake and watershed improvements for Schwanz Lake. The City has been pursuing grant funding for the project through 3 different grant programs over the last year. .11. 21. Bids were received for three pond modification projects on December 16. The engineers estimate for the three projects was just over $100,000. The 13 bids submitted for the project ranged from $79,551 to over $185,000. The low bidder was awarded the contract at the December 21 Council meeting and work on the projects is expected to start in January, 1994. 22. As of December 15, the City is operating under the permanent program rules for the Minnesota Wetlands Conservation Act. The rule affects virtually all private and government activities which could result in the filling or draining of wetlands. Staff have put together and distributed a guidance document to aid regulated parties in determining how to comply with the new rules. 23. After working out several informational and scheduling problems, the City's wetland inventory is finally underway. The inventory will result in a comprehensive identification and classification of wetland resources in the City and will provide a "wetland profile" that will allow a comparison of wetland resources between 1970 and 1990. The information will also aid in the administration of the Wetlands Conservation Act. 24. 04K The City concluded intensive in-lake, watershed, and precipitation monitoring for Fish Lake in November, 1993 and is continuing with its watershed land use and drainage basin assessment. These efforts have been conducted by Water Resources Technician Jim Storland, whose diligence and commitment have resulted in excellent data which will provide the basis for sound management decisions on how best to protect water quality in Fish Lake. • January 4, 1994 Council Meeting a January 6, 1994 Commission Meeting Comnunion/HAPPENZDEC 49.