04/18/1994 - Advisory Parks & Recreation CommissionApli?
MEMO
city of eagan
DATE: APRIL 14, 1994
TO: ADVISORY PARKS, RECREATION AND NATURAL RESOURCES
COMMISSION
FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION
SUBJECT: APRIL 18 COMMISSION MEETING
Enclosed for your review is the packet information for the April 18, 1994 Commission
meeting.
There are five items under the Consent Agenda which can be acted on with one motion
unless the Commission chooses to pull any of the items for further discussion.
Reports are included for Cedar Heights and Whispering Woods 10th under Development
Proposals. The Eagan Municipal Center item will be presented and discussed verbally.
As was previously requested, a proposed policy for sidewalk requests is included for your
review and discussion. The Commission is also requested to set a date to review the
Tree Preservation Guideline changes so they can proceed to the City Council for their
action.
New Business, Parks Development and Water Quality items will be verbal reports.
Department Happenings and Winter Program Report is enclosed within your packet for
your review prior to the meeting. There are several meetings that will need to be
scheduled on your calendars; some of which are identified on your monthly calendar.
We look forward to seeing everyone on the 18th and, as usual, if you are unable to
attend, please call Cherryl at 681-4660.
KV:cm
AGENDA
ADVISORY PARKS, RECREATION AND NATURAL RESOURCES COMMISSION
EAGAN, MINNESOTA
Monday April 18, 1994
7:00 PM
Eagan Municipal Center
A. 7:00 P.M. Regular Meeting
B. Call to Order and Pledge of Allegiance
C. Approval of Agenda
D. Approval of Minutes of Regular Meeting of March 14, 1994
E. Visitors to be Heard
F. Consent Agenda
(1) Rechtzigal Waiver
(2) Gresser Waiver
(3) Villas of Violet Lane
(4) Blue Ridge 3rd
(5) American Red Cross
G. Development Proposals
(1) Cedar Heights
(2) Whispering Woods 10th
(3) Eagan Municipal Center
H. Old Business
(1) Sidewalk Request Policy
(2) Set Meeting Date for Tree Preservation Guidelines Changes
I. New Business
(1) Erosion Control
J. Parks Development
(1) Update
K. Water Quality
(1) Climb Theatre Presentation April 27, 1994
(2) Carlson Lake Treatment Program Update
(3) Fish Lake Public Meeting Update
(4) Fish Lake Bypass Update
L. Other Business and Reports
(1) Department Happenings
(2) Mission Statement
(3) Winter Program Report
(4) Park System Plan Update Meeting
M. Round Table
N. Adjournment
The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities and
employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, orstatus
with regard to public assistance. Auxiliary aids for disabled persons wishing to participate are available upon request at least 96 hours
in advance of the events. If a notice of less than 96 hours is received, the City will make every attempt to provide the aids.
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Subject to approval
MINUTES OF REGULAR MEETING OF
ADVISORY PARKS, RECREATION AND NATURAL RESOURCES COMMISSION
EAGAN, MINNESOTA
MARCH 14, 1994
A regular meeting of the Advisory Parks, Recreation and Natural Resources Commission was called
to order at 7:00 p.m. on March 14, 1994 with the following Commission Members present: Ted Billy, George
Kubik, Lee Markell, John Rudolph, David Szott, Stephen Thompson, Ken Tyler, and Michael Vincent.
Commission Members Erin Ipsen-Borgersen, Dan Mooradian and Jonathan Widem were not present. Staff
present included Ken Vraa, Director of Parks and Recreation; Dorothy Peterson, Superintendent of Recreation;
John VonDeLinde, Parks Superintendent; C.J. Lilly, Landscape Architect/Parks Planner; Rich Brasch, Water
Resources Coordinator; Greg Hove, Forestry Supervisor; Paula Nowariak, Recreation Supervisor; Shannon
Tyree, Project Planner; Mike Ridley, Project Planner and Cherryl Mesko, Secretary.
PRESENTATION OF 10 YEAR AWARD - JUDY FORDE
Recreation Supervisor Nowariak introduced Judy Forde to the Advisory Commission noting that she has
dedicated 10 years of patience and understanding in working with the Tiny Tots program for the City of Eagan.
Paula explained that Judy has taught several members of the same family who, after having one child
participate in the Tiny Tots program were most anxious to have subsequent siblings participate.
Lee Markell, on behalf of the Advisory Commission, presented Judy Forde with a placque
commemorating her 10 years of service to the City of Eagan's preschool programs and thanked her for the
commitment and enjoyment she has brought to so many families.
AGENDA
Director Vraa explained that "Silver Bell 2nd Addition" had been pulled from the Consent Agenda and
"Request for Trail Resolution from Dakota County" should be added as Item #3 under "New Business" Stephen
Thompson moved, John Rudolph seconded with all members voting in favor to accept the agenda as amended.
MINUTES OF REGULAR MEETING OF FEBRUARY 14, 1994
George Kubik moved, Stephen Thompson seconded with all members voting in favor to accept the
minutes of the February 14, 1994 meeting as presented.
CONSENT AGENDA
George Kubik moved, Ted Billy seconded with all members voting if favor to make the following
recommendations to the Advisory Planning Commission and the City Council relative to Stonebridge 2nd
Addition:
1. The plat be subject to a cash trails dedication.
2. The plat be subject to a cash parks dedication.
3. The plat be subject to a cash water quality dedication.
4. This plat has no wetlands subject to regulation.
George Kubik moved, Stephen Thompson seconded with all members voting in favor to adopt the
Arbor Day Resolution as presented.
Advisory Parks, Recreation and Natural Resources Commission
Minutes of March 14, 1994 Meeting
Page 2
PINES EDGE ADDITION
Project Planner Tyree explained that Shamrock Development is proposing to develop approximately
25 acres of land located south of Weston Hills, east of Dodd Road and immediately adjacent to Inver Grove
Heights. Shannon added that the developer is requesting the land be rezoned from agricultural to single family
and that the proposal is consistent with D1 zoning.
Director Vraa noted that the proposal is within Park Service Area 36E. Ken reminded the Commission
they had done a preliminary preview of this plat at their February meeting to indicate the general location for
parks dedication. Staff has met with the property owner to the west of this proposed plat to discuss the
potential for parks dedication of a 5 acre parcel which, when added to the 2.5 acre dedication for this plat,
would provide for a 7.5 acre park suitable for this park service area. Ken continued that if School District 196
locates an elementary school adjacent to this property there would be an opportunity for shared park facilities
with the school. Plans were shown the Commission indicating potential park property and it's relationship to
the lots within the proposed Pines Edge Addition.
Water Resources Coordinator Brasch explained that this development is located in drainage basin L
which contains a high concentration of recreational lakes
1. To accept a full parks dedication of 2.5 acres with the developer to show a revised street plan
adjacent to the park dedication.
2. To require a cash trails dedication.
3. The developer shall be required to construct NURP basins to treat all runoff generated by the
proposed development. If the detention basins are not located within the development, the
developer must prove that he has secured the land necessary to accommodate the detention
basin requirements as determined by City water resources staff.
4. No filling or draining of wetlands on the site will be allowed.
5. The developer shall place permanent monuments at the corners of each lot adjacent to the
wetlands on the site prior to grading the site. The purpose of these monuments is to mark the
edge of the wetland to help prevent encroachment during both the grading and building
phases for the development. Sediment fencing is to be constructed during the construction
phase.
6. The developer shall allow the City the option of removing the road separating the Type 2
wetland basins in the northeast corner of the site for the purpose of restoring the original
wetland.
7. To acknowledge that the Pines Edge development tree preservation plan complies with the
City's Tree Preservation Guidelines and that the developer will not be responsible for tree
replacement provided no additional significant trees or woodlands are removed.
8. To acknowledge the presence of significant trees on Lots 4, 5, 6, 7, 8, 9, 15 and 16 of Block
1 and Lots 5 and 6 of Block 3 identified on the preliminary plat dated February 22, 1994
within the development will require future builders of these lots to prepare individual lot tree
preservation plans at the time of building permit application.
Lee Markell asked that the ponding not be delineated as part of the final plat approval pending the
clarification of treatment ponding location. Another concern expressed by the Commission was for the oak
trees in the northwest portion of the plat and the potential for flooding them out.
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Advisory Parks, Recreation and Natural Resources Commission
Minutes of March 14, 1994 Meeting
Page 3
LONE OAK FOREST
After Director Vraa introduced this item, Project Planner Tyree explained this proposal is for rezoning
and a preliminary plat for 62 single family homes and one outlot on 30.1 acres. The property is between Lone
Oak Road on the orth, Highway 55 on the south and the City of Inver Grove Heights on the east. Shannon
continued that this proposal is consistent with the Comprehensive Guide Plan with a density of 2.63 units per
acre. This proposal will be submitted to the Advisory Planning Commission at their March 22 meeting.
Director Vraa explained that this proposal is within Park Service Area 12N where this is currently no
park. It was hoped that given the multiple residential zoning that park facilities would not be city owned,
rather be provided in conjunction with the multiple family dwellings due to the isolated nature of this
neighborhood. Because of the relatively few number of homes proposed with this plat, consideration could
be given to the development providing a neighborhood commons in lieu of a park. If the decision is to provide
a park within this development., Ken continued, 3 acres would be required however, given the topography of
the site it may be difficult to find a location that would be accessible to the homes proposed as well as an
future subdivision to the west.
Water Resources Coordinator Brasch explained that the development straddles the divide between
drainage basin G to the south and F to the north. Runoff from the southern half of the development will
discharge to drainage basin G which eventually reaches Bur Oak Pond,an indirect contact recreation water
body. To preserve the integrity of Bur Oak Pond, staff is suggesting that on-site ponding be provided to treat
runoff from this portion of the site. Since there is no impact to recreational water bodies to the north, staff is
recommending a cash dedication in lieu of ponding.
Rich noted that the developer's wetland consultant identified 3 wetland basing totaling 2.16 acres on
the site. A sequencing analysis was required to attempt to avoid and minimize wetland fill/drain impacts to
the extent practicable. The total amount of fill proposed by the developer was .21 acres in two basins and
about .16 acres of fill because of County requirements for access to Lone Oak Road. The remainder is
associated with a street alignment internal to the development. Mr. Brasch noted that staff has reviewed the
replacement plan and finds it acceptable.
Forestry Supervisor Hove reviewed the site with the Commission providing photos to more clearly show
the impact to existing vegetation. Gregg noted that the site contains 249 significant trees and 36,400 square
feet of woodlands and the tree loss with this proposal would be 102 trees (41%) and 23,500 square feet of
woodlands (65%), which far exceeds the Tree Preservation Guidelines.
Director Vraa added that there have been comments from the residents relative to the airplane and
traffic noise if the level of tree loss is allowed as presented. It was also noted that a recent study indicated this
parcel would best be served by a commercial/industrial use.
Don Detleff, representing the developer, indicated they had spent a great deal of time preparing this
proposal so that it could be approved for 63 lots. The developer wants to develop this as proposed and has
no interest in changing it to commercial/industrial. Responding to a comment regarding loss of trees, Mr.
Detleff noted that the topography is very steep on this site and the largest loss to trees is from the entrance road
which would be hard to place any other way on the site.
Lee Markell expressed his concern for the significant tree loss on this site as well as the airport noise
and traffic noise from Hwy 55. He was additionally concerned about the lack of park land for this site.
Director Vraa suggested that perhaps the land to the west of this development could provide that space
depending if the zoning was changed to residential.
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Advisory Parks, Recreation and Natural Resources Commission
Minutes of March 14, 1994 Meeting
Page 4
George Kubik asked if there was any potential for a common area. Director Vraa responded that due
to the steep topography of the site it would be difficult to provide a relatively flat play area. Mr. Kubik asked
what the possibility would be for the area to the west to be rezoned residential. Project Planner Tyree
responded that this site has been reviewed twice and mixed commercial/industrial type use has been
recommended. Currently the site has 12-15 single family houses on 105 acres with very steep grades. Mr.
Detleff responded that the developer has talked to the residents to the west and they like the proposed
development.
After further discussion Lee Markell moved, David Szott seconded with all members voting in favor
to recommend to the Advisory Planning Commission that this proposal not be approved due to the significant
tree loss as well as the concern for potential park locations. The impact of airplane traffic noise and highway
noise were also of great concern to the Commission.
ROONEY ADDITION
Project Planner Mike Ridley explained this application was for the rezoning of ten acres from
agricultural to R-1 single family for 18 single family lots located north of Diffley Road, immediately west of the
Caponi Art Park. Mike continued that the proposal is consistent with the Comprehensive Guide Plan and added
that all lots will be custom graded
Director Vraa noted that the development is located in Park Service Section 22 encompassing Patrick
Eagan Park, Berry Patch Park and property obtained through dedication several years ago from Windcrest
Development. Although there are no neighborhood park facilities with the confines of this service district,
recreational amenities are within the existing parks and Glacier Hills Elementary School to the north. Ken
continued that the City had previously acquired an easement from this parcel for a trail on the east edge which
leads from Diffley Road north to Patrick Eagan Park This trail will also service the Caponi Art Park and the
tunnel beneath County Road 30 which will access both sides of Diffley. Staff is recommending there be an
additional acquisition for trail purposes for both the north and south end of this trailway.
Forestry Supervisor Hove stated that the developer has shown several designs to mitigate tree loss.
Initial site development will result in a loss of approximately 20% of the total trees which is within the
standards of the tree preservation guidelines. Gregg added that when the plan showed two cul-de-sacs there
was a 29% tree loss, however with the changes, the tree loss is closer to 19%.
Water Resources Brasch explained that approximately 2/3 of this site will generate runoff that will
discharge to Pond JP-8.1 in Patrick Eagan Park. Runoff from the remaining 1/3 will leave the site and
eventually discharge to Pond LP-63, a nutrient basin just north of Diffley Road in the Carlson Lake drainage.
Relative to wetlands, Rich noted there is one wetland which was delineated by the developer and
identified as an inland shallow fresh marsh of approximately .33 acres. Since no draining or filling of the
wetland is proposed, a no-loss determination is being recommended by staff.
Mark Anderson, representing Lundgren Brothers Construction stated they were pleased to be working
in Eagan. He stated they are a complete developer and as such, create a neighborhood from the beginning.
It was also noted that their firm takes a very aggressive approach to tree preservation and they have taken great
care to minimize the impact to them. Mr. Anderson suggested that the Commission, during their review of the
Tree Preservation Guidelines, think about averaging the tree loss over an entire site so the net loss remains the
same but the developer has the option of choosing where the tree loss can occur.
Lee Markell complimented the developer for their efforts in saving trees. George Kubik also
commented that the developer appears to have been very cautious in tree preservation for this site.
Advisory Parks, Recreation and Natural Resources Commission
Minutes of March 14, 1994 Meeting
Page 5
After further discussion, Ted Billy moved, George Kubik seconded with all members voting in favor
to make the following recommendation to the Advisory Planning Commission and City Council relative to the
Rooney Addition:
1. The developer is to provide a parkland dedication of Outlot A.
2. The developer is to provide a cash dedication for the remainder of parks dedication in cash.
3. The developer is to provide a cash dedication for trails.
4. The developer shall pay a cash dedication in lieu of on-site ponding to meet water quality
protection requirements.
5. A determination of no loss of wetlands to be made by the City since the developer will not
fill or drain any portion of wetlands on the site.
6. The City acknowledges the Rooney property tree preservation plan complies with the City of
Eagan's tree preservation guidelines.
7. Individual lot tree preservation plans are to be submitted at the time of building permit
applications.
ST. CHARLES WOODS ADDITION
Director Vraa introduced this as a comprehensive land use guide plan amendment of 10 acres from
multiple mixed residential to D-2 mixed residential for a preliminary plat consisting of 24 single family lots
Project Planner Ridley explained that the property is located north of Slater Acres Park, east of Slater
Acres Road and west of Trunk Highway 77. The area to the north is undeveloped land zoned planned
development/limited business. Mike continued that this property is part of the Winkler/Jackson PUD and was
designated to be developed with a maximum number of 143 dwelling units although less density is allowed.
Director Vraa explained that as part of the Winkler/Jackson PUD there are no parks dedication
requirements. Ken noted that the cul-de-sac that is proposed runs approximately 30 feet from the park's edges
which presents an opportunity to link the residential area to the park, but also creates the potential for visual
incompatibility with the park and potential for undesirable access from the cul-de-sac. The potential to
construct an eight foot wide bituminous trail from the end of the cul-de-sac into the park making connection
with an existing trail near the existing hard court was discussed. Staff would also be recommending that two
landscape berms be created and vegetated to act as a visual screen and a psychological barrier for others than
pedestrians or bicyclists.
Water Resources Coordinator Brasch explained that this development is located in the upper reaches
of drainage basin Ain southwest Eagan. Runoff from this site will discharge directly to Pond AP-19, a shallow
.7 acre wetland in Slater Acres Park classified as a scenic recreation water body. This pond currently receives
direct drainage from 14 acres of existing single family residential developments. Rich continued that the
developer proposes to modify the storm system along Slater Road to discharge runoff from 6.4 acres of the
development to Pond AP-45 to mitigate the impact to Pond JP-19. The developer would also like to discharge
runoff from about 3.7 acres of the development directly to Pond AP-19 to reduce impacts to significant trees
on the site.
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Advisory Parks, Recreation and Natural Resources Commission
Minutes of March 14, 1994 Meeting
Page 6
Relative to wetlands, the developer's consultant has conducted a wetland survey which identifies two
small wetlands totaling .12 acres which lie partially or wholly within the site. The wetland located in the
northwest corner of the site would not be filled or drained, however the developer's consultant contends that
the second wetland which lies adjacent to Slater Road in the south west portion of the site, may be exempted
from regulation under the WCA. The consultant is currently assembling information to document this claim
and if the exemption goes through, there will be no impact to the site, however, if it does not, it may result
in the loss of two lots.
Forestry Supervisor Hove explained that of the 194 significant trees that currently exist on the site,
approximately 25.7% (50) of them will be lost through the site development. The developer will be responsible
for planting two Category B 2-1/2 inch diameter trees as mitigation. The developer has also indicated that 6
of the 24 lots will be custom graded to reduce future tree loss.
Dale Runkle, representing Argus Development, explained that the developer agrees with staff's
recommendations with the exception of the 8-10 foot berming requested between the cul-de-sac and the park.
Mr. Runkle stated they would prefer planting trees rather than providing a berm.
Lee Markell asked if the tree loss numbers would be reduced if the wetland exemption is not
successful. Mr. Runkle stated that the developer would prefer to mitigate wetland impact off-site. He noted
that they owned 6 acres to the north and would like mitigation place on the land to the north. Rich Brasch
noted that the exemption request has been received and reiterated that if it doesn't go through the developer
will most likely lose two lots.
After further discussion, Lee Markell moved, George Kubik seconded with all members voting in favor
to make the following recommendations to the Advisory Planning Commission and City Council relative to St.
Charles Woods:
1. The developer would be responsible for a cash trails dedication. Staff is to work with the
developer relative to a trails dedication credit provided there are some cost efficiencies to
having the trail work done by the developer during construction.
2. The development would provide for an eight foot wide bituminous trail connection from the
cul-de-sac, through landscaping and/or berming which is to act as a buffer, to the park and
a 20 foot wide easement to accommodate the trail.
3. The developer's proposal to mitigate water quality impact on Pond AP-1 9 would be approved
subject to the specific review of a detailed plan and approved by City water resources staff
before issuance of final plat.
4. Filling or draining of any wetlands subject to regulation under the Wetlands Conservation Act
is prohibited.
5. The developer would be required to plant two Category B trees as mitigation for loss of
significant trees.
The City acknowledges the presence of significant trees on lots within the subdivision which
will require future developers to prepare individual lot tree preservation plans.
CLIFF LAKE TOWNHOMES
Commission Member Ken Tyler explained that he was abstaining from voting on this item since he
would be taking part in the discussion as a resident adjacent to this proposal.
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Advisory Parks, Recreation and Natural Resources Commission
Minutes of March 14, 1994 Meeting
Page 7
Project Planner Ridley explained that this was a proposal to construct 160 townhome units in 15
buildings on 22.9 acres located south of Meadowlands Park and the Highline Trail and north of Cliff Lake Road
between Blackhawk Road on the east and Rahn Road on the west. Mike continued that this parcel is part of
the Eagan Hills West PUD, proposed for R-4 development with a density of 12-16 units per acre.
Director Vraa stated this development is within Park Service District 30E serviced by Meadowlands
Park, Rahn Park and Rahn Athletic Fields. This development proposes to make a parks dedication of 4.79 acres
with a net dedication of 3.33 acres. This proposal intends to dedicate the land to the east which is adjacent
to another wetland and woodlands area and is identified as Outlot A. Staff feels a foot path is feasible through
the outlot with connection to the Highline Trail. The PUD has previously provided for a trail connection
between Cliff Lake Road to the Highline Trail. Director Vraa then reviewed some trail options with the
Commission noting that they may also want to consider a 5' wide trail rather than an 8' wide trail.
Water Resources Coordinator Brasch explained from this 23 acre development, Pond AP-23 will receive
runoff from about 4.5 acres of the site and continue down drainage to Pond AP-22, a scenic recreation water
body, although no stormwater from the site will be discharged directly to this pond. Staff is recommending
that Pond AP-23 be excavated to improve its pollutant removal efficiency to prevent additional degradation to
Pond AP-22. The amount of excavation required is estimated a 1.6 acre-feet.
Relative to wetlands, Rich continued that all or portions of three wetlands, totaling approximately 4.2
acres,lie within the proposed development and adjacent to the Highline Trail corridor. The developer's
consultant has delineated the boundaries of the wetlands, but staff has not received the necessary
documentation.
Forestry Supervisor Hove noted there is a total of 160 significant trees within the two wooded pockets
on site. A revised design has resulted in the reduction of tree loss from 53.8% of the 160 trees to 30%. Gregg
concluded that the 30% removal complies with the allowable tree removal from individual lots for site
preparation.
Mr. Ron Bastyr representing the developer noted that to provide a setback from the wetland they are
proposing a 4' retaining wall. If the buffer from the wetland is to be 15', the retaining wall would need to be
increased to 8'. He suggested that the developer place a silt fence with hay bales to mitigate impact to the
wetland.
Responding to a question regarding the architecture of the buildings, Mr. Bastyr stated the buildings
would be 2 story condominiums with vinyl siding. Their target market is expected to be empty nesters, college
graduates and working couples. Very few children are anticipated. Ron continued that the price range will
start at $60-70,000 and will be similar to the homes on Nicols and Diffley. Half the homes will have 2 car
garages with the balance having one car garages. Over flow parking will occur in front of the garages and on
the street. It was noted that this was a difficult project to place on this site and the developer is not proposing
to fill the wetland.
Ken Tyler, 4346 Fox Ridge Court, shared a concern for the entrance shown off Blackhawk Road
because it appears as though the build up of the road overlaps onto the Highline corridor. He suggested that
the road be realigned so as not to interfere with that corridor.
Mr. Bastyr explained that the existing curb cut aligns with the wetlands. Because Blackhawk Road is
substantially higher, the road was placed as far north as possible to get the access as low as possible. It was
also noted that the previous proposal for this parcel showed the entrance off Cliff Lake Road which caused
significant impact to the wetlands and woodlands. The Advisory Commission at that time was not supportive
of that development because of the extensive impact from a proposed Cliff Lake Road access. Mr. Vraa
clarified that the 20 feet of grading which would occur for the access road is on road right-of-way. Mr. Bastyr
suggested that larger pines on the slope of the entrance road could be placed to mitigate impact on the Highline
corridor.
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Advisory Parks, Recreation and Natural Resources Commission
Minutes of March 14, 1994 Meeting
Page 8
Mr. Tyler addressed the trail concepts proposed for this site. He stated that Concept B which proposed
a trail loop from the Highline Trail around the pond and back to Meadowland Park was preferred by neighbors.
They felt that Concept A, which provided a trail loop from the Highline Trail through the development to Cliff
Lake Road, and then back up to the Highline Trail would result in greater tree loss.
Ken Tyler commented that the pond adjacent to the Highline trail near the proposed entrance has, at
times, flooded the Highline Trail in the past. If a maximum cap is placed on the pond, where one has not
been in the past, there is concern that the pond may become dry and create a negative impact. Mr. Brasch
responded that there may be a need to look at the contributing drainage area. The previous proposal for this
site showed a lateral with an outlet but Rich did not know who was responsible for the cost of the lateral.
Rob McCoy, 4345 Fox Ridge Court explained the Trail Concept B will complete the trail link to
Meadowlands Park for which he was in favor. He also noted that the pond was almost dry during the drought
and would recommend not placing a cap on it.
Margaret Tango, 4340 Fox Ridge Court explained she lived in the 5th house east of Blackhawk Road,
immediately adjacent to the Highline Trail. She stated her children play on the bike bath and is concerned
about the impact an access road in this location will have. She opined that the headlights from cars entering
this development will shine directly into her home and those homes immediately adjacent. She urged the
Commission to reconsider access from Cliff Lake Road. She felt this option would shield residents from cars
headlights as well as offer a safer access to the site. She too supported Concept B for a trail and urged that
additional landscape buffering be provided between Blackhawk and the Highline Trails if the access was going
to be there.
Ted Billy stated he preferred Trail Concept A which uses the existing sidewalk along Cliff Lake Road.
George Kubik stated he preferred a modification to Concept A which would bring people from the Highline
Trail, west of the pond, running south to Cliff Lake Road and then continuing to make the connection back to
the Highline Trail. Stephen Thompson asked how wide the trail would be. Mr. Vraa responded that a foot
path-5' or smaller- would be the best option. This would be a mowed path rather than a bituminous surface.
Mr. Thompson responded that he liked the modified Concept A (A-1) because it ties the neighborhood to the
shopping area.
Mr. Markell opined that the site looked very full. Mr. Bastyr responded that this is a difficult site to
work with because of the woods, topography and slopes. Mike Ridley added that the original proposal for this
site was for 230 units. Mr. Bastyr also noted that the original proposal proposed the removal of many more
trees and filled some wetlands
After further discussion, Stephen Thompson moved, George Kubik seconded with all members voting
in favor to make the following recommendations to the Advisory Planning Commission and City Council
relative to Cliff Lake Townhomes:
1. This plat would be subject to parks dedication requirement for open space defined as Outlot
A, Cliff Lake Homes consisting of approximately 4.79 acres.
2. The developer would be responsible for providing an eight foot bituminous trail connection
between Cliff Lake Road and the Highline Trial and a ten foot easement to the city to
accommodate this trail.
3. Vegetative screening, acceptable to staff, is to be provided at the entrance road of Blackhawk
Road and the Highline Trail to buffer the entrance from the neighbors to the north and west.
4. A cash trails dedication would be required.
5. The developer shall meet water quality requirements by excavation of 1.6 acre feet to Pond
AP-23.
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Advisory Parks, Recreation and Natural Resources Commission
Minutes of March 14, 1994 Meeting
Page 9
6. Filling or draining of wetlands shall be prohibited.
7. The developer is to provide a 15 foot ungraded buffer between the wetlands, where possible,
and/or erosion control methods approved by staff, between the wetlands and the development.
8. The City acknowledges that the tree preservation plan for this development meets City
guidelines and the developer will not be responsible for providing additional tree replacement
providing no additional trees are lost.
COMMUNITY FESTIVAL SURVEY RESULTS - WARMING SHELTERS
Superintendent of Recreation Peterson explained that survey questionnaires were provided at the
warming shelters on January 7 and 8, 1994. A total of 300 survey forms were issued to the warming shelters
and 136 were returned. The results of the survey concluded that if Parks and Recreation, the business
community, Chamber of Commerce, schools, churches and service organizations plan a community festival
celebrating the establishment of the Town of Eagan; that lasts between 3 hours and three days in the summer,
or maybe spring or fall, individuals would bring their families or take part themselves at a site where activities
are within walking distance to have fun, sample food and attend performances. They would also look for
fireworks, parades, a carnival and athletic contests. Only 8-18% of the 136 respondents would be willing to
plan organize and work at such an event. Dorothy concluded that with all the survey results in, staff is looking
for direction from the Commission on what the next step, if any, should be.
Ted Billy responded that given all the information that has been compiled by staff a good effort had
been made to determine the interest/need for a community festival. Since there has been no significant
response to pursuing this, Ted suggested that this be put to bed until there is more interest for involvement
expressed by the community. Lee Markell concurred. George Kubik noted there is not a clear picture of what
the community wants from the survey results. Stephen Thompson commented that there is a value to having
a community festival but felt that other organizations should come forward to help. George added that there
has been a large investment of time by staff on this item with no conclusive results from the community. The
Commission thanked Dorothy for the great job in researching and reporting on this issue.
ISTEA GRANT FUNDING
Superintendent VonDeLinde reviewed the background of this item noting the Commission had
recommended that staff proceed with a grant application for the development of a trailway connection and
enhancements between the City of Eagan trail system and the Minnesota River Valley network of trails. Last
year the application fell just a few points short of the funding cutoff. John explained that with the larger
regional trail projects being funded in 1993, the city anticipate a more favorable decision on it's application
this year. John then described all the trail connections that would be a part of this request along with a depot
building, signage and landscaping to complete this project.
George Kubik commented that this was a wonderful opportunity for the community and moved that
an application to the Metropolitan Council Transportation Advisory Board for federal cost sharing of trails
development and enhancements into the Minnesota River Valley underthe Federal ISTEA program be approved.
John Rudolph seconded the motion with all members voting in favor. Mr. Rudolph thanked staff for their efforts
in working toward these trail connections.
CARLSON LAKE
Mr. Brasch noted that 400 residents had received notification of a public meeting relative to an alum
treatment for Carlson Lake intended to reduce algae blooms in the lake which threaten the survival of the lake's
gamefish populations and compromise its recreational use and scenic qualities during the summer. Rich
continued that there was a relatively small turnout but everyone attending supported the effort that would be
made for education. One resident did express some concern for the aluminum content in alum and the
possibility of ingestion and did not support using chemicals to help with this problem.
Advisory Parks, Recreation and Natural Resources Commission
Minutes of March 14, 1994 Meeting
Page 10
Lee Markell asked if the residents were aware that this was a one-time application and it would not
be done on a yearly basis. Rich responded that that had been clearly communicated.
After further discussion, George Kubik moved, Stephen Thompson seconded with all members voting
in favor to pursue an alum treatment for Carlson Lake this spring.
FISH LAKE BYPASS PROPOSAL
Water Resources Coordinator Brasch reviewed the issue of a bypass for Fish Lake overflows around
Pond JP-5 in the Kingswood 3rd Addition. He continued that the Natural Resources subcommittee had
reviewed this item at a workshop on February 14 and again prior to the Commission meeting of March 14.
The direction of the Natural Resources subcommittee on February 14 was to direct staff to proceed with the
option of providing the bypass along with the total excavation of 2.9 acre-feet for Pond JP-5 of which the
developer would be responsible for excavating .9 acre-feet rather than 1.2 acre-feet as was included in the
preliminary plat.
Mr. Brasch continued that afterthe February 14 meeting correspondence was sent to the developer with
a request that they respond by March 3 with any concerns so those concerns, if any, could be discussed by
the Commission on March 14. A written response was received from Mr. Horne's attorney on March 7
outlining 14 points they were concerned with.
The concerns expressed and the response from staff included:
1) The City pay for the construction of the bypass. Staff noted that this was included in the original
City proposal.
2) The bypass should stay within existing easements to the extent practicable. Staff noted that this was
included in the original City proposal.
3) No trees shall be removed and the City will pursue construction of siphon across bottom of pond.
Staff noted that the bypass siphon construction would be pursued but there may be some unavoidable tree loss
and to the maximum extent practicable, the loss of significant trees associated with the construction of the
bypass will be avoided.
4) The City will undertake at its cost excavation of Pond JP-5 required to reduce phosphorus
concentration to 150 ppb and excavation to be completed prior to June 1, 1995. Staff noted that the post-
bypass condition with 2 acre-feet of excavation is about 250 ppb and the amount of additional excavation
necessary to meet developer's in-pond goal of 150 ppb total phosphorus is far greater than the City is
proposing. Therefore, staff recommends against this condition.
5) Additional excavation of the southwest portion of Pond JP-5 will be done by the City and a
connection pipe installed. Staff noted that if the excavation of the pond in the southwest portion of Pond JP-5
cost effectively protects Blackhawk Lake, the City can consider whether to pursue it at this time, however it
should not be considered as mandatory.
6) All water quality dedication requirements in connection with the platting of Kingswood 3rd
Addition be waived by the City. Staff recommended against this condition since it is contrary to established
City policy regarding water quality mitigation applicable to all developments.
7) The lateral storm sewer benefit assessment proposed by the City for Kingswood 3rd Addition be
waived. Public Works Director Colbert indicated this condition may be acceptable only if the developer does
not use the lateral storm sewer.
8) Installation of an outlet skimmer and reconstruction of stormwater outlets as required by the City
be done by the City at City's expense. Staff noted this is the responsibility of the developer as a condition
of the approved preliminary plat.
9) City to install at it's own cost the storm drain from the present City property to Pond JP-5. Staff
noted that this is contrary to established City policy and the Director of Public Works is unwilling to consider
a change in this requirement.
10) The City will grant an easement to Horne across City property for sewer and water services as
previously shown. Director of Public Works does not see a problem with this proposal in concept but will
need to review and approve a detailed plan before a final decision.
'y
Advisory Parks, Recreation and Natural Resources Commission
Minutes of March 14, 1994 Meeting
Page 11
11) City shall allow berming on the north end of the property up to the evergreens currently in place.
Staff indicates they will be wiling to consider approval of the berm pending a review of more detailed
information on the proposal.
12) Horne will have the right of first refusal to any fill material removed from the pond by the City.
Staff feels this is a reasonable condition as long as it results in no delay or increased costs to the City for the
project.
13) The granting of easement construction rights herein will satisfy all park dedication requirements
of Kingswood 3rd Addition. Staff noted this is contrary to City policy and unacceptable.
14) City must indemnify Horne Development Corporation for any costs or damages in connection with
claims by current lot owners arising out of alleged degradation of the pond. Staff noted this is contrary to City
policy and unacceptable to staff.
After noting that this item had been reviewed thoroughly by the Natural Resources subcommittee,
Stephen Thompson moved, John Rudolph seconded with all members voting in favor to accept the following
staff recommendations relative to the bypass and excavation of Pond JP-5 within Kingswood 3rd Addition:
1. The City will pay for the construction of the bypass.
2. The bypass should stay within existing easements to the extent practicable.
3. The bypass siphon construction would be pursued but there may be some unavoidable tree loss
and to the maximum extent practicable, the loss of significant trees associated with the
construction of the bypass will be avoided.
4. The post-bypass condition with 2 acre-feet of excavation is about 250 ppb and the amount of
additional excavation necessary to meet developer's in-pond goal of 150 ppb total phosphorus
is far greater than the City is proposing. Therefore, this condition is not acceptable.
5. If the excavation of the pond in the southwest portion of Pond JP-5 cost effectively protects
Blackhawk Lake, the City can consider whether to pursue it at this time, however it should not
be considered as mandatory.
6. Staff recommends against the condition that all water quality dedication requirements in
connection with the platting of Kingswood 3rd Addition be waived by the City since it is
contrary to established City policy regarding water quality mitigation applicable to all
developments.
7. The lateral storm sewer benefit assessment proposed by the City for Kingswood 3rd Addition be
waived. Public Works Director indicated this condition is acceptable only if the developer does
not use the lateral storm sewer.
8. Installation of an outlet skimmer and reconstruction of stormwater outlets is the responsibility
of the developer as a condition of the approved preliminary plat.
9. The City's installation, at it's own cost, of the storm drain from the present City property to Pond
JP-5 is contrary to established City policy and the Director of Public Works is unwilling to
consider a change in this requirement.
10. Director of Public Works will review and approve a detailed plan before a final decision to grant
an easement to Horne Development across City property for sewer and water services as
previously shown.
11. City shall allow berming on the north end of the property up to the evergreens currently in
place. pending a review of more detailed information on the proposal.
\S
Advisory Parks, Recreation and Natural Resources Commission
Minutes of March 14, 1994 Meeting
Page 12
12. Horne will have the right of first refusal to any fill material removed from the pond by the City
as long as it results in no delay or increased costs to the City for the project.
13. The granting of easement construction rights to satisfy all park dedication requirements of
Kingswood 3rd Addition is contrary to City policy and unacceptable.
14. It is contrary to City policy and unacceptable to indemnify Horne Development Corporation for
any costs or damages in connection with claims by current lot owners arising out of alleged
degradation of the pond.
PARKS UPDATE
Parks Planner/Landscape Architect Lilly noted that Arbor Day would be at South Oaks Park on April
30. An oak woodland will be created at this park with picnic tables being placed throughout the wooded area.
Native grass and wildflowers will also be planted along the edge.
Director Vraa noted that the Lexington/Diffley Athletic Site plan is out for bid which will also include
Wescott Commons and Lexington Meadows. The bid opening will be March 30 with the bid being awarded
on April 5.
Ken also noted that the Blackhawk Park playground has had some revisions made to it. This
playground will be partially funded by the Rotary Club who will be "adopting" this playground area. The
playground will be made from recycled material and will meet ADA requirements.
TRAILS MAINTENANCE AGREEMENT
DRAFT RESOLUTION FOR KIOSKS
Director Vraa stated that the County has asked the City to revise the current maintenance agreement
between them and various cities for the maintenance of the County bikeway trails. The County has also asked
that the City provide a Resolution stating that the County has met with the City of Eagan and the City is in
agreement with their proposed signage and kiosks.
Relative to the maintenance agreement, the County wants each City to submit a plan for review so that
some type of consistency can be maintained for the County trails.
After further discussion, George Kubik moved, Stephen Thompson seconded with all members voting
in favor to accept the maintenance agreement as presented.
George Kubik moved, Ted Billy seconded with all members voting in favor to accept the draft
Resolution as presented.
DEPARTMENT HAPPENINGS
Some of the items highlighted included the Bandy tournament on March 5, NYSCA coaches
clinic, recreation staff's involvement in 191 Academic Booster Club information fair, agreement to use Sentence
to Service program in 1994, Arbor Day presentations to 3rd graders and oak wilt public education brochure
which will be mailed in mid-March.
TREE PRESERVATION GUIDELINE CHANGES
Director Vraa explained that the Commission had asked to look at the guidelines for potential changes.
The packet information provides the existing guidelines and staff is soliciting input from the Commission relative
to their comments.
Advisory Parks, Recreation and Natural Resources Commission
Minutes of March 14, 1994 Meeting
Page 13
After a brief discussion, the Commission felt that this should be addressed in greater detail by the
Natural Resources Sub-committee. The discussion would include such items as credits for single family lots
as was proposed by the developer of the Rooney Addition.
MISSION STATEMENT
This item was deferred to the April meeting.
EAGAN ATHLETIC ASSOCIATION REGISTRATION NUMBERS
Superintendent Peterson reviewed the registration numbers for EAA which included an increase of over
400 children in baseball and an increase of over 100 children in softball. Although there are an additional two
fields at Glacier Hills and one at Pinewood that is off-set by the probable loss of four fields at Unisys. The
bottom line is that there are not enough facilities to accommodate the growth of the youth programs in the City.
HOCKEY RINK REQUEST
Director Vraa explained that a request had been received for additional hockey rinks on the east side
of the City. The resident requesting a rink stated there are a disproportionate number of rinks on the west side
of Eagan with tremendous growth occurring on the east side.
George Kubik noted that each year rink usage is reviewed to see of changes need to be made. It was
suggested that this should also tie into the Park System Plan update process. Ted Billy also commented that
if there is an indoor ice facility constructed in the City that may also slant the need requests for outdoor ice
time.
The Commission asked staff to respond in writing to the hockey rink request, noting that the issue will
be addressed both at the annual review of rink participation and during the Park System Plan update process.
DAKOTA COUNTY PARK AND RECREATION ADVISORY COMMITTEE
Director Vraa noted that the County is organizing and Advisory Committee and will be sending copies
of the meeting agendas so the Advisory Commission will be kept up to date on what is happening within
Dakota County Parks.
With no further business to conduct, John Rudolph moved, Stephen Thompson seconded with all
members voting in favor to adjourn the meeting. The meeting was adjourned at 11:15 PM.
Secretary Date
?1
city of eagan
MEMO
DATE: APRIL 13, 1994
TO: ADVISORY PARKS, RECREATION & NATURAL RESOURCES
COMMISSION
FROM: KEN VRAA, DIRECTOR OF PARKS & RECREATION
SUBJECT: CONSENT AGENDA
WAIVER OF PLAT - FRANK RECHTZIGEL
The applicant is seeking to split a parcel of land into two parcels for different owners.
Future development plans would need to be reviewed under the platting process for
parks, trail and water quality requirements. The land in question is the Franz parcel
located on Deerwood.
FOR COMMISSION RECOMMENDATION
To recommend approval of the waiver of plat.
WAIVER OF PLAT - M.L. GRESSER
The proposed action would split an existing developed parcel for sale and separate
ownership. The parcel is located off Yankee Doodle Road. Because no additional
development will occur, there is no park, trail or water quality dedication.
FOR COMMISSION RECOMMENDATION
To recommend approval of the waiver of plat.
VILLAS OF VIOLET LANE
Preliminary plat application proposing 14 lots for seven duplex buildings on 4.6 acres
located along the west side of Federal Drive, south of Violet Lane in the eastern half of
Section 16.
Consent Agenda
Page -2-
The property is zoned R-2, Multiple, and is Guided D-ll, Mixed Residential (0-6 units/acre).
As proposed, the plat density is 3.04 units/acre. All lots and buildings meet R-2 zoning
district size and setback requirements. This item is scheduled for the April 26, 1994,
Advisory Planning Commission meeting.
BACKGROUND
This development is located in Park Service Area 16 which is currently serviced by Sky
Hill Park. This development, however, is within 1 /4 to 1 /2 mile of land the City has
acquired for a future park. Access to this park will be via Violet Lane extension. There
are no wetlands on the site subject to regulation. The majority of the woodlands
vegetation consist of box elder, cottonwood and elms which are wind damaged.
PARKS & TRAILS
The City is not in need of additional land for Parks with the development of this parcel
and, therefore, a cash dedication is recommended. A cash trails dedication is also
recommended.
WETLANDS/WATER QUALITY
Storm water from this relatively small development will discharge to Pond JP-2, a 1.4 acre
wetland classified as a nutrient trap.
Staff is recommending a cash dedication for water quality.
There are no wetland issues.
TREE PRESERVATION
There are eight significant trees and 12,500 square feet of woodlands. Three significant
trees and 9,250 square feet of woodland will be lost. Normal allowable loss would be
30%.
Staff has reviewed numerous revised plans to see if tree loss could be reduced. Because
of the present condition and quality of the trees/woodlands, it is likely that the site will
probably be enhanced as a result of some of the tree removal and the requirement for
reforestation with a higher quality of tree.
FOR COMMISSION ACTION
(1) This plat be subject to a cash parks dedication.
(2) This plat be subject to a cash trails dedication.
(3) This plat be subject to a cash water quality dedication.
ao
Consent Agenda
Page -3-
(4) The developer be required to plant 24 Category B trees or 48 Category C
trees in addition to landscaping provided.
(5) The developer provide a revised Tree Preservation Plan which:
(a) identifies measures to protect remaining trees.
(b) identifies size, species and location of all replacement trees.
WAIVER OF PLAT - BLUE RIDGE 3RD ADDITION
The proposed action seeks to move a property line separating two developed parcels.
No additional development is anticipated, therefore there is no water quality, wetlands or
parks issues with this proposed addition.
FOR COMMISSION RECOMMENDATION
To recommend approval of the waiver of plat.
AMERICAN RED CROSS - E.F.H.
A preliminary plat has been submitted for the development of one 3.2 acre lot previously
zoned light industrial. This parcel is located on the west side of Eagandale Boulevard,
south of Eagandale Court.
The site was graded in 1987-1988 and is essentially devoid of trees or wetlands. The
development proposes a building for use by the Red Cross as a blood laboratory.
A portion of the site has been previously platted and, therefore, is subject to a cash park
and trails dedication.
FOR COMMISSION RECOMMENDATION
To recommend a cash parks and cash trails dedication consistent with City policy
on commercial/industrial property.
KV/lk
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- city of eagan
MEMO
DATE: APRIL 14, 1994
TO: ADVISORY PARKS, RECREATION & NATURAL RESOURCES
COMMISSION
FROM: KEN VRAA, DIRECTOR OF PARKS & RECREATION
SUBJECT: CEDAR HEIGHTS ADDITION
This is a request for rezoning 17.7 acres from agricultural to R-1 and a preliminary plat
consisting of 39 single family lots. This subdivision is located south of Storland Road,
west of Trunk Highway 77 and I-35E. The proposed rezoning is consistent with the City's
Comprehensive Guide Plan designation of D-1, Single Family Residential.
Simultaneous to this development item is a preliminary plat for the Whispering Woods
10th Addition. This addition is immediately to the west and two residential subdivisions
will be sharing road right-of-ways for Slater Road. Consequently, it is important to
recognize that road placement needed to be coordinated with each of the two
subdivisions as well as with the City of Burnsville.
A portion of this site is open meadow area with clusters of trees.
PARKS
This subdivision is located in Park Service District 31W which is serviced by Slater Acres
neighborhood park. This park is approximately 1 /4 to 1 /2 mile south of this subdivision.
Slater Acre Road, located on the westerly edge of this subdivision, will interconnect with
the City of Burnsville at Burnsville Parkway. Burnsville Parkway is a community collector
street and, consequently, the City of Eagan is looking for a 70 foot road right-of-way for
Slater Road. Burnsville Parkway has a trailway located along the north side and staff is
recommending that the trail/sidewalk be extended from the Burnsville Parkway along the
westerly edge of Slater Road. Staff is recommending that this plat be subject to a cash
parks dedication and a cash trails dedication.
a-A
Cedar Heights Addition
Page -2-
WATER QUALITY/WETLANDS
There are three wetland basins located within this subdivision. The developer has applied
to exempt two of the basins from regulation under the Wetlands Conservation Act. The
applicant has supplied evidence that both wetlands are a result of the construction of
Storland and Slater Roads. Staff finds the exemption request reasonable and
recommends that the exemption be granted. However, it appears that one of the
wetlands that is exempt is located in an area that may not be significantly affected by
grading according to the developers proposed grading plan. In addition to the wetland,
there are a number of significant trees in adjacent upland areas which staff believes
deserve preservation to the maximum extent possible.
In regards to the third wetland, the developer is proposing to fill a .09 acre seasonally
flooded basin/shrub swamp located where a proposed road is planned for the
development. An on-site sequencing determination, as allowed under the WCA, proposed
filling will be acceptable if adequate replacement is provided. The developer is proposing
to provide a replacement wetland as part of this detention basin to be completed with the
development. The replacement plan application contains insufficient information to
evaluate whether this plan complies with very restrictive hydraulic standards identified in
the WCA permanent program rules that govern under what condition detention basins can
be used to satisfy wetlands replacement requirements. In addition, the modifications of
the detention basin that will be necessary to comply with the water quality mitigation
requirements may affect the feasibility of this plan. Therefore, staff finds that the current
replacement wetland proposal is unacceptable.
Most of this site drains to the north and will generate storm water that will be discharged
to Pond AP-34, an indirect contact recreation water body that is one of the two higher
priority water bodies in this drainage basin. Without on-site ponding to treat storm water
drainage from this site, the City's non-degradation standard for recreation class water
bodies will be violated. A small portion of the undeveloped site drains to the south into
Burnsville.
Staff is recommending that all storm water runoff generated from the site be discharged
to Pond AP-34 and be treated by using an on-site NURP pond as per the requirements
in the Water Quality Management Plan. This pond must have a minimum pollutant
removal efficiency of 70%. The pond that the developer is incorporating into this site
does not meet these design standards and, therefore, not acceptable. Staff also
recommends that the developer be required to divert runoff from the storm sewer along
Storland Road into his on-site detention pond. Presently, this runoff discharges untreated
storm water directly to pond AP-34 from approximately 7.5 acres of existing single family
residential land. In return, staff recommends that the developer not be charged a water
quality cash dedication for runoff of approximately the 8 acres of Cedar Heights
discharged off-site to the south or west.
a%
Cedar Heights Addition,
Page -3-
STAFF RECOMMENDATIONS
(1) The design of the proposed detention basin is not acceptable for water quality
treatment purposes. Preliminary plat approval for this proposed development
should, therefore, be withheld.
(2) Detention basin must intercept, and be designed to adequately treat, runoff from
the development that will be discharged to Pond AP-34. That the developer not
be charged a cash dedication for the remaining area of the Cedar Heights
development that drains to the west and south.
(3) Exemption from the regulation under the Wetlands Conservation Act should be
granted for wetlands basins A and B. However, the City strongly urges the
developer to preserve as much of the Basin A and the adjacent woodland complex
as possible.
(4) Documentation regarding the adequacy of the proposed replacement plan for
wetland basin C is inadequate. Wetland replacement plan is not acceptable until
the developer shows that the plan meets the hydraulic and other requirements
identified in the Wetland Conservation Act requirements regarding the use of
detention basins for wetlands replacement. Preliminary plat approval should not
be granted until these conditions are met.
TREE PRESERVATION
A tree preservation plan has been submitted for this development. The plan indicates that
a total of 48 significant trees and 10,650 square feet of significant woodlands exist on-site.
Tree species are dominated by oak of 8 to 28 inches in diameter with a small percentage
of other various cherries, willows, cottonwoods and spruce trees. Initial site development
will result in a loss of 18 significant trees and 7,900 square feet of woodlands. Allowable
removal for this type of development is approximately 25%. If this development proceeds
as planned, mitigation of tree loss would be achieved by planting 35 Category B trees or
70 Category C trees.
In addition, the developer is proposing to remove 8 significant trees from Lot 1, Block 1
during the initial site development. If this additional tree removal is included along with
the previous 18 significant trees removed during the development phase, the percentage
of tree removal increases and exceeds the allowable removal. Staff is recommending that
the trees on Lot 1, Block 1 be preserved and only removed if necessary during individual
lot development.
The Commission should be aware that there will be a tree loss associated with the
construction of the Slater Road extension. These trees are excluded from the tree
inventory and calculations.
aCA
Cedar Heights Addition
Page -4-
RECOMMENDATIONS
(1) To request the developer to either further revise the site plan in an attempt to
minimize site impact or require the developer to be responsible for planting 35
Category B trees or 70 Category C trees as mitigation for the loss of significant
trees and woodlands.
(2) The developer be required to preserve 8 significant trees on Lot 1, Block 1 and to
be dealt with as individual site plans.
(3) To acknowledge the presence of significant trees and woodlands on Lots 1, 2, 3,
4, 14, 15 and 30 of Block 2 within the development which will require future
builders to prepare individual lot tree preservation plans at the time of building
permit application.
FOR COMMISSION REVIEW AND RECOMMENDATION
(1) To recommend a cash parks dedication.
(2) To recommend a cash trails dedication.
(3) The design of the proposed detention basin is not acceptable for water
quality treatment purposes. Preliminary plat approval for this proposed
development should, therefore, be withheld.
(4) Detention basin must intercept and be designed to adequately treat runoff
from the development that will be discharged to Pond AP-34. The
developer would not be charged a cash dedication for the remaining area
of the Cedar Heights development that drains to the west and south.
(5) Exemption from the regulation under the Wetlands Conservation Act should
be granted for wetlands basins A and B. However, the City strongly urges
the developer to preserve as much of the Basin A and the adjacent
woodland complex as possible.
(6) Documentation regarding the adequacy of the proposed replacement plan
for wetland basin C is inadequate. Wetland replacement plan is not
acceptable until the developer shows that the plan meets the hydraulic and
other requirements identified in the Wetland Conservation Act requirements
regarding the use of detention basins for wetlands replacement. Preliminary
plat approval should not be granted until these conditions are met.
(7) To request the developer to either further revise the site plan in an attempt
to minimize site impact or require the developer to be responsible for
planting 35 Category B trees or 70 Category C trees as mitigation for the
loss of significant trees and woodlands.
'3Q
Cedar Heights Addition
Page -5-
(8) The developer be required to preserve 8 significant trees on Lot 1, Block 1
and to be dealt with as individual site plans.
(9) To acknowledge the presence of significant trees and woodlands on Lots
1, 2, 3, 4, 14, 15 and 30 of Block 2 within the development which will
require future builders to prepare individual lot tree preservation plans at the
time of building permit application.
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MEMO
DATE: APRIL 14, 1994
TO: ADVISORY PARKS, RECREATION & NATURAL RESOURCES
COMMISSION
FROM: KEN VRAA, DIRECTOR OF PARKS & RECREATION
SUBJECT: WHISPERING WOODS 10TH ADDITION
Preliminary plat application has been submitted for the Whispering Woods 10th Addition
which requests rezoning of 6.25 acres from agricultural to R-1 and a preliminary plat of
14 lots and 1 outlot. This subdivision is located south of the existing Whispering Woods
additions in the southwest quarter of Section 31. This development will be immediately
west of the proposed Cedar Heights addition and the extension of Slater Road.
This subdivision will dedicate a half road right-of-way for a portion of Slater Road and a
full road right-of-way as Slater Road proposes to turn southwest and interconnect with
Burnsville Parkway. As previously mentioned in the Cedar Heights Addition memo,
Burnsville Parkway is a community collector street which has a trailway on the north side.
Staff is requesting the Advisory Commission to review the possibility for extending this
current trailway from Burnsville through Eagan along Slater Road all the way to Cliff Road
or to Slater Acres Park. Slater Road has a 70 foot road right-of-way with sufficient right-
of-way for a trail or sidewalk extension, if the Commission recommends one.
PARKS
This development is located in Park Service Section 31 E and would be serviced by Slater
Acres Park to the north and east.
There are no trailway extensions currently available to this subdivision.
Staff will be recommending a cash parks and cash trails dedication.
WATER QUALITY
This development is located near the watershed divide between Pond AP-34 which is a
high priority Class 2 water body in Eagan and designated storm water pond in the City
of Burnsville. Staff is recommending that the developer use a wetland on the 10th
35
Whispering Woods 10th Addition
Page -2-
Addition site to treat storm water on the site, then route it to the west into the Burnsville
storm water pond. No cash dedication would be necessary under this proposed
provision.
WETLANDS
The developer's wetlands site consultant has located and delineated one wetland on the
site which is a 14 acre shallow marsh straddling the backs of Lots 3 and 4. There will be
no filling or draining of this wetland, but it will be expanded and used for storm water
treatment prior to discharge off site.
RECOMMENDATIONS
(1) The developer provide an on-site detention pond to meet storm water
quality treatment requirements and then route storm water from the site to
the west and away to Pond AP-34.
(2) No filling or draining of the wetland identified in the report prepared by Pine
Engineering will be allowed.
TREE PRESERVATION
A tree preservation plan has been submitted for this development. This site is almost
100% wooded with red and white oak trees from 8 to 38 inches in diameter and with a
lesser amount of black cherry trees of 8 to 14 inches in diameter. A total of 218
significant trees presently exist on-site. Initial site development will result in a loss of 27
significant trees or 12.4% of the total. This percentage is within the allowable tree removal
range during initial site development which is 25% of the total amount of trees.
Unfortunately, there will be a significant number of trees which are located within the 70
foot road right-of-way extension of Slater Road which are not included in the respective
development tree inventory.
RECOMMENDATIONS
(1) To acknowledge the presence of significant trees on all lots within the
development which will require future builders to prepare individual lot tree
preservation plans at the time of building permit application.
FOR COMMISSION REVIEW AND RECOMMENDATION
The Advisory Commission should review the need and desirability of extending a
sidewalk/trailway along the Slater Road extension beginning at Burnsville and terminating
at a specified location.
Whispering Woods 10th Addition
Page -3-
The Commission should make recommendations relative to this plat consisting of:
(1) A cash parks dedication.
(2) A cash trails dedication.
(3) The developer provide on-site detention ponds to meet water quality treatment
requirements for storm water, then route all storm water from the site to the west
from Pond AP-34.
(4) No filling or draining of the wetland identified in the March 10, 1994 report for the
site prepared by Pine Engineering will be allowed.
(5) To acknowledge that the Whispering Woods 10th Addition development complies
with the City's tree preservation policy.
(6) To acknowledge that the presence of significant trees on all lots within the
development will require future builders to prepare individual lot tree preservation
plans at the time of the building permit application.
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MEMO TO: ADVISORY PARK, RECREATION
AND NATURAL RESOURCES COMMISSION
FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION
JOHN K VONDELINDE, SUPERINTENDENT OF PARKS
DATE: APRIL 8, 1994
SUBJECT: DRAFT SIDEWALK PETITION POLICY
At the request of the Advisory Commission, staff have developed a draft city policy outlining a process and
evaluation criterion to be used in reviewing special requests for sidewalk installation in existing residential areas.
A copy of the draft policy can be found on the following pages.
Background
As the Commission will recall, the interest in developing a sidewalk policy grew out of several meetings
concerning a request by Andrew and Cheri Fink to construct a sidewalk along the north side of Bent Tree Lane.
The original request was reviewed by the Commission at their December meeting. The purpose of the Fink's
request was to facilitate safer access for their wheelchair bound child to other areas in the neighborhood
including Pinewood Elementary School.
As a result of the Finks request the Commission directed staff to conduct a survey of other suburban
communities to better understand practices and policies concerning this issue on a broader scale. The
Commission also asked staff to examine practical funding alternatives for this and other potential sidewalk
requests in the future.
At the February meeting (after being deferred from the January meeting) staff reported on its findings and
conclusions from the survey of five communities (Apple Valley, Burnsville, Lakeville, Maple Grove and
Plymouth) on current sidewalk policies. In general the survey found that most communities do not have a
formalized policy addressing trails and sidewalk construction in residential areas. All of the communities have
formalized trail master plans which principally address transportational corridors along city collector and arterial
streets and off-road lineal recreation corridors connecting parks, neighborhoods and business districts. Only
Lakeville had dealt with special requests like the one that is currently before our Commission. Those requests
were denied based upon the city's official trails and sidewalk policy which prohibits sidewalk construction in
neighborhood areas. The majority of community's surveyed expressed concerns over precedent setting for future
requests, long term maintenance responsibilities, administrative staff time for processing requests, etc. The study
also found that in the majority of cases financing would likely be provided through a special assessment process
similar to what is currently used for street, lighting, and other infrastructure improvements.
The city's existing policies neither advocate nor provide a process for responding to special sidewalk requests in
residential areas. The only related policy in the existing park and trail system master plan is one that states that
.no trails or sidewalks shall be required on residential/local streets." Moreover, the city and the advisory
commission does not have a history of dealing with similar requests in the past.
The study concluded that if the Advisory Commission and City Council acted favorably on future requests for
sidewalk improvements that a special assessment/petition process would be the most viable mechanism to finance
these projects since sidewalk construction is outside of the scope of normal trails construction which is supported
through the city's trails dedication fund. A brief review of the special assessment process was included in the
study.
LA %
As a result of commission discussion and input by the Finks at the February meeting, staff were directed to draft
a preliminary residential sidewalk policy that embodies a process and evaluation criteria for reviewing and
responding to public requests for sidewalk construction in existing residential areas. The Commission further
suggested that the draft policy be forwarded to a special issues sub-committee for review prior to discussion by
the full Commission.
Issue
At the recommendation of the Commission the attached draft sidewalk request policy essentially follows the
existing public petition process for similar types of public improvements. Draft policy expands upon the current
policy, however, to the extent that the Commission would also be involved in making recommendations on
sidewalk requests based upon several evaluation criteria. A flow chart has also been developed depicting the
methodology for processing special requests through the Advisory Commission and City Council.
It should be noted at this point that the draft policy does not address sidewalk construction for parcels being
platted under the city's subdivision regulations. Currently the city ordinance does not require developers to
install sidewalks within residential areas. If it is the desire of the Commission to explore this issue further, staff
recommend that joint discussions between the APRNRC and Advisory Planning Commission would need to
occur before making a commitment to any further action or a special study.
In summary, there are three principal courses of action that the Commission will need to take as it relates to
the draft sidewalk request policy, and more specifically the request of Mr. and Mrs. Fink for a sidewalk along
Bent Tree Lane. They are:
1. To review and discuss the draft policy as a full Commission, or to defer this discussion to the special
issues sub-committee for further recommendation to the Commission;
2. To take formal action to deny, approve with modifications, or approve as written the draft sidewalk
request policy; and
3. Following adoption of the policy by the City Council, make a specific recommendation to the City
Council on the petition for the sidewalk along Bent Tree Lane.
For Commission Action
Staff are requesting the following action of the Commission at this time:
1. To deny or approve (with or without modifications) the draft Sidewalk Petition Policy, or
2. To set a date, time and place for a meeting of the special issues sub-committee to further review and
discuss the proposed Sidewalk Petition Policy. J
A '_
Ken Vraa
Director of Parks & Recreation
JKV/nab
12b:aprnrc.098
of Parks
SIDEWALK PETITION POLICY
CITY OF EAGAN
PRELIMINARY DRAFT FOR REVIEW
BASIS
The City of Eagan has determined that a process should be established for screening and evaluating petitions
from property owners for the installation of pedestrian sidewalks within residential areas. The city has furthered
determined that this process should conform to the existing special assessment policy which is used for the
petitioning of similar public improvements in the community. This policy sets forth the process by which the city,
through its Advisory Parks, Recreation, and Natural Resources Commission will evaluate and make,
recommendations on requests for sidewalk improvements within residential areas.
The City of Eagan does not have a history of requiring developers to install sidewalks in residential areas.
Further, the city has not, as a matter of practice, used public funds to construct sidewalks in residential areas
or other land use zoning districts. The city, has in certain circumstances allowed developers to install sidewalks
within residential areas where it was shown that these improvements would have a public benefit for pedestrian
circulation and other modes of transportation. Under the current Eagan Trail System Guide Plan specific
policies require that a combination of trails and/or sidewalks be constructed along most County roads and city
collector and arterial streets. For economic reasons, these trails and sidewalks are typically installed at the time
major improvements are made to the roadway infrastructure (i.e., new road construction, widening, or
replacement). The current trails plan specifically states, however, that sidewalks are not required within
residential areas.
NT
INTE
The City of Eagan has developed the following policy, in order to respond in an orderly and consistent manner
to special requests for sidewalk construction in residential areas. Historically, the city has received only a very
limited number of such requests. However, it is likely that such requests may increase in the future as the city
continues to develop its residential base and additional housing construction infills existing neighborhood areas.
Specific criteria have been developed as a tool by which the Advisory Park, Recreation and Natural Resources
Commission can make an initial screening and recommendation to the City Council on the denial or continuance
of public petitions for sidewalk improvements. Ultimately the final decision to deny or continue such a request
will rest with the Eagan City Council.
PETITION PROCESS
The following process shall be used by the City of Eagan for reviewing and acting upon public petitions for
sidewalk improvements in residential areas.
1. All requests for sidewalk improvements shall be made in writing to the Eagan Parks and Recreation
Department, 3830 Pilot Knob Road, Eagan MN 55122. The letter should explain the nature of the
sidewalk project (location and length), need for the project, benefiting parties, and any other special
considerations. Signatures of all of the petitioning parties should also be included at the end of the
letter.
2. A briefing report will be prepared by staff in regards to the special request and will be included as an
item under "new business" on the regular meeting agenda of the Advisory Park, Recreation and Natural
Resources Commission.
3. Based on the staff report and input from the requesting party(ies) the Commission will make a formal
recommendation to the City Council. In making their recommendation the Commission will take into
consideration the following evaluation criteria:
• general utility and benefit of the sidewalk for pedestrian transportation purposes
• continuity of the proposed sidewalk with existing or planned trails and sidewalks in the
geographic area of concern,
• facilitation of linkages with major points of destination in the area.
• potential number of area residents and other pedestrians to be served by the proposed sidewalk
• continuation or completion of a previously planned segment of trails and walkways identified
in the City's Trail System Guide Plan.
• preliminary cost and feasibility information
• long-term maintenance and operation considerations
• level of support or opposition to the sidewalk request by the affected property owners
• other special considerations or unique circumstances.
4. Based on the Commission's review, staff research, and input of the petitioning parties and other
members of the public, the Commission shall make one of the three following recommendations to the
City Council:
• recommendation for denial of the request
• recommendation to order a cost/feasibility study,
• continuation of the matter with a request for additional information
5. The recommendations of the APRNRC shall be forwarded to the City Council for their review.
6. Once the recommendation of the APRNRC has been made, the petitioning parties will be responsible
for continuing the reviewal process by submitting a formal petition to the City Council. It should be
noted that the Commission's recommendation shall have no bearing on the petitioning party(ies) right
to enter a formal petition with the City Council. The petitioning party may elect to withdraw their
special request for a sidewalk at any time prior to the ordering of a cost/feasibility study.
7. If 35% or more of the affected owners sign the formal petition the City Council may, on a simple
majority vote, continue the process by requesting a cost estimate and feasibility study. If less than 35%
of the property owners sign the petition, then a 4/5's majority of the Council would be needed to
continue the process.
8. With council approval the city will develop a cost estimate/feasibility study for sidewalk construction.
Included in this assessment will be an analysis of the need for a special sidewalk easement if the
sidewalk would need to be placed outside of the street right-of-way and onto private property.
9. Upon reviewal of the cost estimate/feasibility study the City Council may elect to order a public hearing
for the project or deny the petition from further consideration.
10. Following the special assessment hearing, the City Council may elect to deny further consideration of
the special request or direct staff to develop plans and specifications for the project.
?y
11. Following acceptance of favorable bids, the City Council will award the project to the lowest responsible
bidder. Prior to the initiation of construction, however, the city may also need to secure necessary
sidewalk easements and arrange for the movement of utilities or other improvements within the
boulevard area.
12. Following sidewalk construction, a Special Assessment Hearing would be held to discuss the allocation
of project costs to the benefiting property owners. Typically the special assessments would be levied
over a three to five year period.
13. Petitioners need to be aware that the total timeline to complete this process can range from as little as
six months to as long as one year from the date the original request is made. The attached Figure 1-
"Flow Chart - Sidewalk Installation Requests" illustrates the general steps involved in this process.
14. Long-term surface maintenance of the trail shall be the responsibility of the abutting property owner.
This shall include on-going debris removal, removal of overhanging vegetation, and the maintenance of
an area free of obstructions two feet on either side of the sidewalk. Removal of snow shall be at the
sole discretion of the abutting property owner. Currently the City of Eagan does not have an ordinance
requiring property owners to remove snow from trails or sidewalks abutting their property.
15. Questions regarding the interpretation of this policy should be directed to the Director of Parks and
Recreation, Eagan Municipal Center, 3830 Pilot Knob Road, Eagan, MN 55122; telephone 681-
4600/TDD 454-8535.
The City of Eagan is committed to the policy that all persons have equal access
to its programs, services, activities, facilities and employment without regard to
race, color, creed religion, national origin, sex, disability, age, marital status,
sexual orientation or status with regard to public assistance.
If you need this information in an alternative form such as large prin4 braille,
audio tape, etc., please contact the City of Eagan, 3830 Pilot Knob Road Eagan,
MN 55122, (612) 681-4600, TDD phone: (612) 454-8535.
12b:sidewa/kO97
4/12/94
ys
FIGURE I
FLOW CHART
SIDEWALK INSTALLATION REQUESTS
Request Made To
Parks & Recreation Dept.
I Report Prepared for
APRNRC Review
I APRNRC Evaluates Report
and Citizen Request
APRNRC
Recommends
Denial
APRNRC
Recommends/Cost
Feasibility Study
APRNRC
Requests
Addtl. Info.
Petitioning
Party With-
draws Request
City Council
Denies Further
Consideration
City Council
Reviews Request &
APRNRC Recommendation
Formal Petition Entered
With City Council
City Council
Approves Petition
and Orders Cost/
Feasibility Study
Cost Feasibility Study
Reviewed by Council
City Council Denies
Further Consideration
City Council Denies
Further Consideration
12b:flowchrt.097
Public
Hearing Held
City Council Approves
Project Plans/
Specifications
Easements Obtained and
Sidewalk Constructed
I Special Assessment
Hearing Held
Project Costs Levied Asl
Special Assessment
PARKS & RECREATION
DEPARTMENT HAPPENINGS
1. ?« Staff conducted five sessions of NYSCA Coaches Certification Clinics in late March. 241 Eagan
Athletic Association and Rosemount Area Athletic Association coaches were certified.
2. 04 Staff have negotiated with Unisys personnel to retain access to the four Unisys ball fields for EAA
activity in 1994. Once again this year, should the property be sold, access ends immediately. It
is quite likely that this is the final year that the Unisys ball fields will be available to the
community.
3. 04 Staff have also negotiated with Coca Cola concerning a renewed contract for product and services.
The advantage of a five-year contract is the routine of annual set up, preferred pricing and
patronage of an Eagan based corporation. Coca Cola has offered a donation toward a scoreboard
on Field #6 at Northview Athletic Fields.
4. •« A grant application in the amount of $1,200 has been submitted to USTA. The application
requests funding to begin a youth racket purchase program to make tennis lessons available to
more youth. Funding is also requested to send Eagan's tennis director to the November 1994
USTA Recreational Tennis Leader Workshop.
5. •« Recreation staff are in the throes of planning summer activity. The community will see more
activity in August than ever before. All recreation staff will have all plate.
6. •« The application deadline for the new 3/4 time Youth Development Coordinator position is April
8, 1994. Screen interviews will take place on April 18.
7. •. Staff has received two requests from men's USTA tennis teams to play home league matches at
Northview. One of the teams reported that Northview's facilities surpass the quality of the courts
they played on at a National tournament in Florida. Staff has accepted the requests for matches
only. The teams will pay the court rental fee. Courts will remain available to the community on
the evenings the teams will play matches.
8. •« Seven Evening in the Park events have been booked for 1994. Eagan Area Community Education,
District 196 will co-sponsor two performances, which enables the seventh date to occur.
Entertainment ranges from the Amazing Jeff-O, a blind magician, to the Teddy Bear Band,
Kidsdance and, of course, the Apple Valley Puppet Theatre.
9. •« In mid-April, staff will participate in the vendor selection process for a new Logis registration and
reservation system. Staff has participated in the development of an RFI and looks forward to the
final phases of the project.
10. •« Preparation for spring activities has begun in earnest. Infields have been graded and new double
bag 1st-base anchors have been installed at all adult league softball sites, thanks to the efforts of
Steve Taylor and Dan Curtin.
11. •« Backstops and outfield fences have been inspected and repaired by Scott Eppen and Gary
Skogstad in anticipation of a busy athletic season.
12. •« Seasonal parks maintenance workers George Sellner and Randy Bryant have been busy laying out
and striping all the soccer, softball and baseball fields.
13. Seasonal parks maintenance worker Brian Banazewski has started the annual infield grooming
program. Throughout the season, all park and school infields will be groomed from 2 to 7 days
a week, depending on use level.
14. •« Parks maintenance workers Paul Graham and Dan Buecksler have completed the monthly
playground inspection and repair of the 41 playgrounds that the City is responsible for maintaining.
15. s« Shelter buildings and pavilions have been inspected and minor repairs completed, thanks to the
efforts of Alex Landers and Steve Hadden.
Department Happenings
Page -2-
16. •• The annual spring sweeping of all the City's trails and boulevards has been completed. This
mammoth undertaking was finished earlier than ever thanks to favorable weather conditions and
the dedicated work of Dan Buecksler, Alex Lammers, Paul Graham, Steve Hadden and seasonal
maintenance worker Brian Banazewski.
17. •• Tennis nets have been installed, courts have been cleaned and inspected and all the City's tennis
and hardcourts are ready for play due to the efforts of Scott Eppen, Gary Skogstad and Don
Buecksler.
18. •« Dakota Inc. has been conducting our semi-annual spring "litter-patrol" of all the City's parks. It
is anticipated that they will be completed by early May.
19. •" On May 5th Dan Curtin and Steve Taylor attended a mowing equipment maintenance and repair
workshop dealing with the large Toro 580-D mowers.
20. •" An inter-agency agreement has been signed between the Dakota County Corrections Department
and the City of Eagan. Under the agreement an STS work crew will be made available to the
Parks and Recreation Department for a total of 8 weeks in 1994. This will be in addition to the
regular STS program.
21. •" Mowing and small tree cleaning was completed at the Lexington/Diffley Athletic site in
anticipation of grading work. Stan Schneider and Dean Huberty are thanked for their efforts in
transplanting about 40 trees to the "edge" areas of the park.
22. •" The City has applied for an Award of Excellence from the Minnesota Recreation and Park
Association for its Arbor Day Programs.
23. •« The Twin Cities Tree Trust has announced the availability of a youth work crew for the City of
Eagan again in 1994.
24. •• The City's ISTEA application for trails development in the Minnesota River Valley was submitted
to the Metropolitan Council on March 25th.
25. •« Twenty-six bluebird houses and 21 woodduck houses were installed into 15 different sites in the
City parks. These houses were built and installed by Twin City Tree Trust crews.
26. •" The City of Eagan was officially awarded Tree City USA status on April 1,1994. This is our 7th
year in a row to achieve this national recognition. This year's recognition ceremony will take place
on Thursday, April 21, at the Governor's Reception Room, State Capitol. Lt. Gov. Joanell
Dyrstad will be presenting awards.
27. •« Preparations are continuing for the upcoming Arbor Day Programs. Presentations were made in
Eagan's nine elementary schools in March announcing the annual poster contest. More than 1,000
3rd grade students will be involved in this year's event. 530 registrations were received for the
annual tree sale, which will be held on May 7th. A total of 975 trees will be sold. Preparations
are also underway for the Arbor Day program scheduled for April 30th at South Oaks Park. A
special thanks goes to Nancy Bailey, Bette Parks, Sheri Bergeland and Cris Marlette of the
maintenance facility clerical staff in assisting with the many mailings and coordination functions.
• April 18, 1994 Commission Meeting
« April 19, 1994 Council Meeting
Cocireiasio&HAPPEN.APR
4%
`hlyl?
MEMO
_ city of eagan
DATE: APRIL 13, 1994
TO: KEN VRAA, DIRECTOR OF PARKS & RECREATION
FROM: JON OYANAGJ, RECREATION SUPERVISOR
SUBJECT: WINTER RECREATION REPORT
The extreme winter of 1993-94 will be a memorable one. Warm weather in December
delayed the opening of the skating sites until the last week of the month. A few sites
opened Tuesday, December 28, with all sites opening Thursday, December 30. The
tubing hill opened Thursday, December 23.
Soon after opening, frigid cold closed all sites in mid-January for four consecutive days.
Even when sites were open, the severe cold limited attendance. Then in February, a
warm spell closed sites for four days allowing Class A sites to remain open until February
27. All skating and tubing ended that weekend.
In spite of the temperature extremes, this winter season was one of the best in recent
memory for good skating surfaces and nice tubing snow. Hats off to the parks
maintenance staff for creating great facilities and conditions. Many compliments are
heard from park users commenting on the shelters and ice conditions. The main
criticisms heard usually involve Sundays and holidays when maintenance typically does
not occur but usage is high.
When the applications were coming in, the numbers were not adequate for covering all
of the sites. In the end, however, a minimum staff was assembled to allow for the
opening of all twelve sites. Limited substitute staff put the pressure on regular staff to
cover all open hours. Overall, this crew did a super job serving the park guests at all
sites. There were two staff released after written warnings for failure to show as
scheduled.
yc1
Winter Recreation Report
Page -2-
3i 'S ll l
The overall number of reported accidents and injuries went down drastically:
1992-93 1993-94
Bridle Ridge 6 9
Carnelian 2 1
Clearwater 2 4
Goat Hill 3 2
Lexington 0 0
Pilot Knob 0 2
Quarry 5 3
Rahn 3 1
Ridgecliff 4 2
Sky Hill 2 2
Trapp Farm 33 9
Woodhaven 2 1
Total 62 36
There are many variables contributing toward these numbers. The overall attendance was
probably down due to the weather extremes. Staff are not always consistent in reporting
or preventing incidents. Different sites have different activities (tubing, hockey, pleasure
skating only) and much different attendance. As you can see, Trapp Farm, Bridle Ridge
and Clearwater report the most accidents and are also the most utilized sites. Trapp
Farm Park saw a huge reduction. The factors contributing included having two walkways,
cold weather, good snow conditions, experienced staff and a better educated public.
O OO M ` `
This year we set up a better inventory system which contributed to more accurate
accounting for supplies and money. In total, $1,290.61 was spent on supplies including
hot chocolate packets, cups, napkins and stir sticks. We received $2,732.67 in revenue
for a net profit of $1442.06. Several hundred packets were left over from last season,
therefore, part of the revenue should be credited to those supplies. The breakdown of
revenue per site is:
Trapp Farm $838
Bridle Ridge 555
Clearwater 521
Goat Hill 278
Sky Hill 225
Rahn 168
Quarry 147
Total $2,732
Winter Recreation Report
Page -3-
This was the first season private rental was available. The results were:
• 7 rentals totaling revenue of approximately $407.
• 2 rentals refunded due to weather closure.
Three large rentals were from Dakota Hills Middle School and Metcalf Junior High School
during the weekday. One Sunday morning, one Sunday evening, one Wednesday
evening and one Sunday afternoon bring the total to seven. The closing time of 8:00 PM
Sunday through Thursday did not seem to create problems with the public but, then
again, it was so cold by that time not many people were still tubing. There were not a lot
of conflicts during reservations, either. I would continue to offer this for at least one more
season to determine the value.
An attendance report is attached. Once again, weather impacts attendance as does the
staff accurately recording numbers. With the information at hand, it is apparent that the
sites east of 35E are heavily used and sites west of 35E are either moderately used or
slightly used. The hockey association accounts for much of the attendance week nights.
Also contributing are skating lessons, broomball, four-player hockey, ice ringette and boot
hockey programs.
Trapp Farm and Clearwater are crowded on nice weekend days. Bridle Ridge is crowded
seven days a week. Another site on the east side of town would help relieve the
congestion if it provides a hockey rink and large pleasure skating area. Keep in mind that
on the west side of town there are areas where young families are moving in and the
number of potential winter recreation site park guests may be on the rise in a few years.
The graphs show the daily attendance at thirty minutes past each hour during open
shelter hours. The high and low are listed to give an indication of slow and busy
attendance. The weekly total at each time is shown to relate times throughout the open
hours. Finally, the average attendance at each hour helps show weekly patterns. This
information helps when setting hours of operation and for planning activities at sites.
The skating sites without shelters census (SSWSC) is reported also. These are done as
supervisors make the rounds. Weather again impacts these sites both in attendance and
useability. These sites are the last priority when clearing snow or flooding and therefore
are not useable until a day or two after the staffed sites.
From the spot checks done, it is apparent that Highview is the most utilized of the
unsupervised sites. The bandy rink, Slater Acres, Bur Oaks, Country Home and
Evergreen following in order of apparent use. Highview is a larger surface with evening
lights and therefore may be more popular because of those reasons.
S\
Winter Recreation Report
Page -4-
#"' E
For the 1994-95 season, efforts in staff recruitment will need to be improved. Written
advertisements will need to be direct and attractive. The message will need to be timely
and appeal to a wide audience. Should staffing be a problem, staff suggests cutting
hours at Pilot Knob, Lexington and Woodhaven on weekends to Noon to 5:00 PM thus
freeing one staff from those sites to fill in at other sites.
Super Bowl Sunday has become a holiday of sorts. For at least the last three years
attendance has dropped to nearly nothing after the game begins. Staff suggests opening
from Noon to 5:00 PM on Super Bowl Sunday.
Christmas Day falls on a Sunday and staff suggests having Sky Hill, Goat Hill, Clearwater
and Trapp Farm open from Noon to 5:00 PM. New Year's Eve is on a Saturday and last
season we closed at 4:00 PM. There seemed to be more of a demand for staying open
later. Therefore, staff suggests being open 10:00 AM to 8:00 PM on December 31.
`! tTR S!QRTS4SS
Once again, the numbers of teams playing adult winter sports rose. The following is a
breakdown for each league in 1993-94:
6 - Wednesday, 5-Player Basketball
8 - Thursday, 5-Player Basketball
8 - 3-On-3 Basketball, Upper
10 - 3-On-3 Basketball, Lower
8 - Boot Hockey
6 - 4-Player Hockey, Upper
5 - 4-Player Hockey, Lower
6 - Sunday Broomball
6 - Sunday Broomball
6 - Monday Broomball
6 - Monday Broomball
4 - Co-Rec Broomball, Gold
6 - Co-Rec Broomball, Silver
8 - Co-Rec Broomball, Bronze
91 Teams (84 total in 1992-93)
Good behavior was at an all-time high. There were few unsportsmanlike incidents. The
only major one involved a basketball team being suspended for one game for breaking
school facility rules and then intimidating the building supervisor. Overall, everyone
played with a recreational spirit in mind.
Winter Recreation Report
Page -5-
135 skaters took lessons from John Glynn during two sessions this winter. Mr. Glynn is
an enthusiastic and excellent instructor who has helped create a popular program.
Beginner, intermediate, power, pairs and speed skating sections were available for all
ages. The ice at Clearwater Park was better than ever and severe weather was the only
drawback for those registered.
Many activities took place during the Winter Weekend, February 4, 5 and 6. The Eagan
Sun Current co-sponsored three contests. Three awards were given to the top entrant$
in the photo contest, creative writing contest and coloring contest.
Five men's teams and six co-rec teams enjoyed a great snow softball tournament on
February 6 at Northview. A good foot of snow made it tough to run and tough to find
softballs.
Eight boot hockey teams found an ideal day on February 5 as they slid their way through
the tournament held at Sky Hill and Quarry Parks. The temperature was around 10o and
the wind was light. The weather leading up to that weekend was sub-zero and the
forecast was for dangerous windchill, but the whole weekend turned out to be cold but
very bearable.
JO/Ik
L41WNTRREPT.MMO
rj_2S,
S.S.W.S.C.
(Skating Sites Without Shelters Census)
Bur Oak., CountLy Home Highxi= Slater Acres en Randv
We-atber Mild
Ice
SAT 118
5600 PM
Wember 100
Ice. Good
Date SUN 1/9 SUN 1/9 SUN 1/9 SUN 1/9 SUN 1/9 1/9
1"Ime 4:40 PM 4:30 4:32
# 0 Marks 8 0 Mark (Marks) 2
Weather 15o 150 15o 20 (-142w--0 o (-1423W 0
Ice Light Snow Light Snow Light Snow Snow Light Snow Light Snow
Date WED,1 112 WED 1Z12 VVED 1/12 WED 1/12 WED 1Z12 VVED 1/12
Time PM 4:24
Weather o 15o o o_ o o_ 0 110 110
I m
Time
Weather -40 (-380 we) -4o (-38o -4o (-38o wc) -6o (-33o wc) -10 (-330 o_ o wc)
Ice
r Rilmnv Snow Gag"
Date SAT 1/22 SAT 1/22 SAT 102
Time 6:30 PM 4:00 PM 5:15 PM
Weather 250 250 250
Bumnv Snow
Date SUN 1/23 1/23 SUN 1/23 SUN 1/23
Time 1:30 PM 1:48 PM 1:51 PM 3:05 PM PM 4:04 PM
(Marks)
Weather 50 (Sunny) o Sunn 360 360 0 360
Ice Good Good Good Good Good Good
5L\
S.S.W.S.C.
(Skating Sites Without Shelters Census)
140 140 140
Ice
d Good
Date -THU 1/27 THU 1/27 THU 1/27
Time 5913 PM 5-- 6 PM 5:38 PM
Weatber 200 200 0
c Snowv Good Good
Date SAT 12 1/29 SAT 1/29
lime 3:15 PM
2 r
Weather 15o 150 150
Ice Good OK o d
SUN 1/30 SUN i
/-V) SUN 1130 SIN 14M SUN 1 ZN SUN 1130
4:14 PM .
4:29 PM 4:31 PM 2:53 PM 3:16 PM 3*20 PM
h?atber 50 40 40 90 90 90
Date MON 1/31 MQN 1131
Time 5:41 PM 5-45 PM
Whey o _Q
Date THU 2/3 THU 213 THU 2/3
Tilme 5:37 PM 5:57 PM 5:59 PM
Weather 40 (-270 wg) o_ o wg) o_ o ms)
Ice
Date SAT 2/5 SAT 2/5 SAT 2/5 SAT 2/5 SAT 2a SAT 2J5
Time 1:00 PM PM 3:15 PM PM
Weather 150 unn 15 0 150 0 150 150
Ice OK OK OK Good OK Good
55
S.S.W.S.C.
(Skating Sites Without Shelters Census)
1
L
ate SUN 2/1)?-
Time 2-00 PM
Weatber 100,
I
:,,Date WED 2/9 WED 2/9
5*23 PM 5:26 PM
00 (-100 (-100
Light Sn w Liffbt n
Date SAT 2/ 2 1 SAT 2/2
Time PM 3:00 PM
hWeatber 21o 21o-
Ice Good Good
Date SUN 2/13 SLIN 2/13 SUN 2/13 SUN 2113 SUN 2/13 qUN 2113
Time 1:00 PM 1:07 PM 1:10 PM 2:15 PM 2:45 PM 11:30
Weather 250 250 250 300 300 250
I Snowv n
Date
Time
Weather
Date
Time
W her
lee
D
Time
Weather
Ice
Sao
1994 ADVISORY PARKS, RECREATION AND NATURAL RESOURCES
MEETING SCHEDULE
rTr?!
NAME
JAN 31
P
MP
wo[ ?qr FEB 14
FEB 22
K)"T
COUNCIL
C-34 PM MAR 14
c rM
WOIKSHOP/
MEffING
MAR 22 A? 18
MAY 3
PSP
7:00 PM
MAY 1/
PSP
5:30 PM MAY 14
MAY 24
co M
x
Cow4ssc" JUNE 20 JUL 1A AUG 15 SEPT 19 OCT 17 NOV. 14 DEC. 19
TED BILLY z x 0 O/X 0•
ERIN IPSEN-BORGERSEN x x x O/C). 0
GEORGE KUBIK x x x xix O•
LEE MARKELL X x x x/x x
DAN MOORADIAN 0 0• 0 0/0 0
JOHN RUDOLPH X 0• x X/X x
DAVID SZOTT 0 x x X/X x
STEPHEN THOMPSON X x x xnc x
KEN TYLER x x x xnt x
MICHAEL VINCENT x 0 0 X/X x
JONATHAN WIDEM x x x 010' x
avid Szott, Chair
ed Billy
offJohn Rudolph
5/3/94 Park System Plan Update-7pm-Trapp Farm Park (trails)
5/11/94 Park System Plan Update - 5:30 pm - Municipal Ctr (land acq. & facilities)
5/20/94 Joint Council/Commission - PSP - (policies & finances)
Stephen Thompson, Chair
George Kubik
Lee Markell
Ken Tyler
John Rudolph
David Szott