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09/18/1995 - Advisory Parks & Recreation Commission F:. AGENDA ADVISORY PARKS, RECREATION AND NATURAL RESOURCES COMMISSION EAGAN, MINNESOTA Monday, September 18, 1995 7:00 PM Blackhawk Middle School A. 6:00 P.M. Tour Lexington/Diffley Athletic, Holz Farm and Red Pine Elementary B. 7:00 P.M. Regular Meeting C. Call to Order and Pledge of Allegiance 7:02 pm D. Approval of Agenda 7:03 pm E. Approval of Minutes of Regular Meeting of August 18, 1995 F. Visitors to be Heard 7:07 pm G. Department Happenings Pages 3-5 7:10 pm H. Consent Agenda 7:15 pm (1) Preliminary Subdivision - Kresse Addition Pages 7-20 (2) Preliminary Subdivision & Cond. Use Permit - Kindercare Pages 21-40 (3) Preliminary Subdivision - Robert Martin Pages 41-54 (4) Conditional Use Permit - Ryan Construction Pages 55-62 1. Development Proposals ° (1) Conditional Use Permit - Benson-Orth Pages 63-76 7:20 pm J. Old Business (1) Blackhawk Shelter Building 7:35 pm K. New Business (1) Community Room Use Policy Pages 77-82 7:45 pm (2)- Unisys Property Update 8:00 pm L Parks Development Update 8:05 pm M Water Resources Update (1) Fish Lake Watershed Public Education Project Luke Martin Pages 83-84 8:15 pm (2) Schwanz Lake Water Quality Improvement Project Pages 85-86 8:25 pm N. Other Business and Reports (1) Summer Program Report - Paula Nowariak/Jon Oyanagi Pages 87-94 8:30 pm (2) Recreation Sub-committee Update 8:45 pm (3) Natural Resources Sub-committee Update 8:50 pm (4) Holz Farm Update 8:55 pm (5) Set Date to Tour Capons Art Park 0. Round Table 9:00 pm P. Adjournment 9:05 pm The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities and enployment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status , sexual orientation, or status with regard to public assistance. Auxiliary aids for disabled persons wishing to participate are available upon request at least 96 hours in advance of the events. if a notice of less than 96 hours is received, the City will make every attempt to provide the aids. JUST MINDER RE Following the September 11 Capital Needs Workshop, Commissionmembers scheduled a follow-up workshop immediately following the September 18 meeting. In preparation for that workshop, it was suggested that Commissionmembers review specific areas within the Park System Plan. Those sections include: r 10 - Land Acquisition and Facility Development 11 System Funding and Financing This should provide some interesting discussion!! city of eagan MEMO DATE: SEPTEMBER 14,1995 TO: ADVISORY PARKS, RECREATION AND NATURAL RESOURCES COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION SUBJECT: SEPTEMBER 18, 1995 COMMISSION MEETING Although the amount of paper doesn't reflect It, the September Commission meeting should be fairly short! As the agenda Indicates, our tour will begin at 6:00 pm from Black Hawk Middle School parking lot. This will be the last tour of the year so we hope you will be able to join us. There are four Consent Agenda items which can be acted upon with one motion and one item under Development Proposals which may generate some discussion by the Commission. Blackhawk Shelter Building under Old Business and the Unisys Property Update under New Business will be brief verbal updates. The Commission may want to spend some time discussing Community Room Use Policy since the time is fast approaching when that room will generate a great deal of interest and requested use. Under Water Resources Update, Eagle Scout Luke Martin would Ike to present a project proposal for catch basin stenciling and watershed boundary signage activities covering the 3,000 acre watershed area of Fish Lake. Coordinator Brash will also be looking for a Commission recommendation for Phase II capital Improvements for Schwarz Lake. Summer Program Reports will be provided by Recreation Supervisor Nowariak and Oyanagi followed by a brief update from both the Recreation and Natural Resources sub-committees. Recreation Supervisor Oyanagi will also provide a brief update on Holz Farm. Finally, the Commission should consider setting a date to tour the Caponi Art Park while the weather Is nice enough to enjoy being outdoors! Following adjournment, the Commission will continue the Capital Needs workshop which started on September 11. The reminder attached Identifies sections of the Park System Plan that will be helpful for you to review prior to this workshop. As usual, please call the Department If you are unable to attend the September 18 meeting. Respectfully submitted, Ke Vraa Director of Parks and Recreation KV:cm DEPARTMENT HAPPENINGS August, 1995 1. The North Cluster (Eagan) of the District 196 Family Collaborative has begun its learning phase, necessary for carrying out the collaborative's work. The North Cluster group is comprised of representatives from Parks and Recreation, Community Education, K-12 staff, the Eagan Library, Ag Extension, and B. Robert Lewis House. The Collaborative has received grant funds to be utilized for family emergencies. The short term experiment is designed to prepare for the effect of potential long term changes in County Human Services delivery systems. At the August cluster meeting, Human Services representatives from AFDC and child care discussed their rules, procedures and the net effect of work on families utilizing these programs. In ensuing months speakers representing WIC, Child Protection, Mental Health, Public Health, Headstart, to name some examples, will attempt to help to clarify the maze of programs families encounter. 2. The Department hosted state softball tournaments on August 11, 12, 13 and August 19 and 20. Concessions did very well, grossing $4,200. The concession room remains open for the fall league and the EAA Girls' fastpitch Sunday softball. Basically, only minor amounts of product are being purchased. When inventory is gone it is not replaced. 3. The Seniors group held a successful salad pot luck in August. In September, the group will go to Minnesota Harvest in Jordan. Fresh apple pie, anyone? 4. NYSCA coaches clinics held in August had small numbers of participants. This was anticipated as the EAA football program has just 15 teams and many coaches were certified earlier in the year with other sports. 5. With support from the Finance Department it is now planned to add credit cards as a means of payment for recreation program fees. The new option will become a reality after the move back to the Municipal Center. Specifics are not yet available. The Recreation subcommittee and the Commission will play a role in addressing the Department's long-standing policy on 'hold harmless' and parent signatures. This is necessary due to the fact that with credit cards comes a return to telephone registration, a practice that was abandoned 15 years ago! 6. Intern Amy Sievers has completed her work with the Department. Staff is pleased to inform the Commission that Amy is gainfully employed at the new City of Chanhassen Community Center. 7. Schedules for use of Northview and Ohmann soccer fields have been received from Dakota Hills and Blackhawk Middle Schools and Trinity Lone Oak School. All games can be squeezed in with no conflicts. The Dakota Hills physical education schedule will be sent prior to Labor Day. 8. Sand volleyball and co-recreational tennis leagues and playoffs are now complete. Twenty two teams, compared to 14 a year ago, had a great summer of sand volleyball. The tennis league was 21 teams strong, up from 16 teams last summer. 9. Adult tennis lessons remain an offering with limited enrollment. The strength of tennis lies in participation in activity at a higher level - leagues in particular. 10. With the Burnsville Fire Muster Run completed over Labor Day weekend, the Ground Pounders series is complete. 1995 was the tenth year of the program. 11. The SORR groups' next cooperative adventure will be the Who Done It Hike at Ritter Farm Park in Lakeville. Jon Oyanagi volunteered to write the mystery after he was nominated by acclamation to do so by SORR members! 3 12. Staff is gearing up for registration for fall programs. Recreational activities begin the week of September 18. Department staff will assist with the Civic Arena Skating School registration in mid-September. 13. Approximately 1,015 field 'set ups' - bases, chalk foul lines, etc. - were made in 1995 for youth travel baseball and softball, challenge games scheduled by businesses or individuals, and for tournaments. As recently as 1993 only 760 'set ups' were made. 14. The Department's adult leagues utilized another 1,388 ballfield preparations. 15. The play equipment was installed at Holz Farm Park during August. Crews immediately began to install the equipment at Red Pine. This installation will likely be completed by September 15. 16. The floor at the Civic Arena was poured in place on August 18, and will require 28 days to 'cure'. Dasher boards are to be delivered on September 8. Volunteers are to install the boards. Cool down of the floor is to begin September 15 for ice making on September 18. 17. The Dakota County Board was to officially approve the land transfer of North Park at its Board meeting of September 5, opening up the next chapter of the park's future. 18. Staff hopes to be acquiring the additional lots at North Park by October 1. A Purchase Agreement has been agreed to. 19. This was the first summer basketball was offered for 6-9 year olds through Youth Development programming at Wescott Commons. There were eight co-ed teams with 4-5 players on each team. 20. On Wednesday, September 23, the Forestry Division hosted a field tour for several forestry personnel of the Minnesota Department of Natural Resources, including Mr. Gerald Rose, Director of the Forestry Division and Kathleen Wallace, Metro Region Administrator. Presentations and demonstrations were given during the tour dealing with aspects of tree preservation during the construction process and with procedures involved in our ongoing boulevard tree inventory and Ecosystem Based Management Project. Eagan was chosen above other metro suburban communities to host this tour because of our aggressive forestry programs. It was an honor to host these individuals from the MnDNR. 21. Landscaping at Lexington/Diffley Park continues with the installation of large tree and shrub planting near park entrances. Planting will continue through. September. 22. The Lexington-Diffley irrigation system project is nearing completion. Leak repair and adjustment of heads remain. 23. The Dakota County Sentence to Service program will be assisting with site clean-up and the sodding of washouts at Lexington-Diffley. 24. Staff is nearing completion of the new play structure and equipment at the new Red Pine Elementary School. 25. An experimental wood fiber mulch used on a steep slope along the new east Rahn trail segment is performing well. 26. The Street Department will be paving several trail washouts and reshaping the gravel trail at Blackhawk Park. Street Department crews recently installed a trail segment in Rahn Park along Nicols Road. 27. Fall fertilization and weed control will begin in mid to late September. 28. The summer basketball program at Wescott Commons Park offered programs for boys and girls ages 6-17. This was the first time basketball was offered for 6.9 year olds but there were 8 teams with 4-5 players on each team. In this junior league, one player had to be female and she played at all times during the game. Neighborhood teens provided the coaching and refereeing services for this group. The season ended with each player receiving a participation award and the championship team receiving trophies and a pizza party. 29. Girls basketball was offered in 1994 but never got off the ground. More interest was shown in 1995 with six teams(5 players on each), participating. The growth may be due to the inclusion of other areas of Eagan in addition to Wescott Commons. This program was received well by the participants. 30. Boys basketball expanded from 1994 to allow more Eagan participation. There were 2 sites in 1994 for the games but 1995 offered S sites for the S-on•S games. During the championship games, WCCO TV interviewed some of the youth and parents from the 30 teams. With the success of the 1995 season, further expansion is expected for 1996. 31. Trips to Valley Fair, Vikings training camp in Mankato, and swimming were some other activities provided for youth at Wescott Commons during the summer. t14appen.905 • CONSENT AGENDA Advisory Parks Recreation and Natural Resources Commission September 18, 1995 A. PRELIMINARY SUBDIVISION - KREESE ADDITION FOR COMMISSION REVIEW AND ACTION: 1. This development shall be responsible for a cash parks dedication for Lot 1. 2. This development shall be responsible for a cash trails dedication for Lot 1. 3. The Tree Preservation Plan shall be approved as proposed. 4. Tree Protective Measures (i.e. 4 foot polyethylene laminate safety netting) shall be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant tree/woodlands to be preserved. 5. The developer shall contact the City Forestry division at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan. 6. This development shall be responsible for a cash water quality dedication. 7. There are no wetlands on this property. B. PRELIMINARY SUBDIVISION AND CONDITIONAL USE PERMIT- KINDERCARE FOR COMMISSION REVIEW AND ACTION: 1. This development shall be responsible for a cash parks dedication. 2. This development shall be responsible for a cash trails dedication. 3. The Tree Preservation Plan shall be approved as proposed. 4. Tree Protective Measures (i.e. 4 foot polyethylene laminate safety netting) shall be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant tree/woodlands to be preserved. 5. The developer shall contact the City Forestry division at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan. 6. This development shall be responsible for a cash water quality dedication. 7. The developer shall preserve all existing wetlands on site. The developer shall minimize grading around a small wetland located between the proposed building and Plaza Drive. A 10 foot buffer shall be maintained between the wetland and any site grading. C. PRELIMINARY SUBDIVISION - ROBERT MARTIN FOR COMMISSION REVIEW AND ACTION: 1. This development shall be responsible for a cash parks dedication for the newly created lot. 2. This development shall be responsible for a cash trails dedication for the newly created lot. 3. There are no significant trees or woodlands on site. 4. This development shall be responsible for a cash water quality dedication based on the increase in impervious surface. 5. There are no wetlands on site. D. CONDITIONAL USE PERMIT - RYAN CONSTRUCTION FOR COMMISSION REVIEW AND ACTION: 1. The developer shall be responsible for providing on-site ponding to treat the run- off generated on the site before it discharges to the public storm sewer system to mitigate the impact to LeMay Lake, a Class I direct contact recreation water body identified in the City's water quality management plan. 2. There are no significant trees on site. 3. There are no wetlands on site. 4. 1 . DRAFT PLANNING REPORT CITY OF EAGAN REPORT DATE: September 13, 1995 CASE 4-PP-26-8-95 APPLICANT: Robert Kresse HEARING DATE: Sept. 26, 1995 PROPERTY OWNER: Robert Kresse PREPARED BY: Julie Farnham REQUEST: Preliminary Subdivision (Kresse Addition) LOCATION: 1474 Skyline Road; previously platted as the south half of Lot 13, Treffle Acres COMPREHENSIVE PLAN: D-1 (Single Family Residential (0-3 units/ac.)) ZONING: R-1 (Single Family) SUMMARY OF REQUEST Robert Kresse is requesting a Preliminary Subdivision to create two single family lots on 1.14 acres previously platted as the south half of Lot 13, Treffle Acres located at 1474 Skyline Road in the SE 1/4 of Section 4. AUTHORITY FOR REVIEW City Code Section 13.20 Subd. 6 states that "In the case of platting, the Planning Commission and the Council shall be guided by criteria, including the following, in approving, denying or establishing conditions related thereto:" A. That the proposed subdivision does comply with applicable City Code provisions and the Comprehensive Guide Plan. B. That the design or improvement of the proposed subdivision complies with applicable plans of Dakota County, State of Minnesota, or the Metropolitan Council. C That the physical characteristics of the site including but not limited to, topography, vegetation, susceptibility to erosion and siltation, susceptibility to flooding, water storage, and retention are such that the site is suitable for the type of development or use contemplated. D. That the site physically is suitable for the proposed density of the development. E. That the design of the subdivision or the proposed improvements is not likely to cause Planning Report - Kresse Addition September 26, 1995 Page 2 environmental damage. F. That the design of the subdivision or the type of improvements is not likely to cause health problems. G. That the design of the subdivision or the improvements will not conflict with easements of record or with easements established by judgement of court. H. That completion of the proposed development of the subdivision can be completed in a timely manner so as not to cause an economic burden upon the City for maintenance, repayment of bonds or similar burden. 1. That the subdivision has been properly planned for possible solar energy system use within the subdivision or as it relates to adjacent property. (Refer to City Handbook on Solar Access). J. That the design of public improvements for the subdivision is compatible and consistent with the platting or approved preliminary plat on adjacent lands. K. That the subdivision is in compliance with those standards set forth in that certain document entitled "City of Eagan Water Quality Management Plan for the Gun Club Lake Watershed Management Organization" which document is properly approved and filed with the office of the City Clerk hereinafter referred to as the "Water Quality Management Plan". Said document and all of the notations, references and other information contained therein shall have the same force and effect as if fully set down herein and is hereby made a part of this Chapter by reference and incorporated herein as fully as if set forth herein at length. It shall be the responsibility of the City Clerk to maintain the Water Quality Management Plan and make the same available to the public. BACKGROUND/HISTORY This property was previously platted as Lot 13 of Treffle Acres, a large lot subdivision of single family lots in the north west part of Eagan. Lot 13 was split into two lots (north 1/2 and south 1/2 of Lot 13). Both lots contain single family dwellings that appear to have been constructed in the 1950s. The applicant owns the southern lot. In 1982, a 16 foot private easement was granted over the lot to the north to allow ingress and egress to the south lot from Skyline Road. In 1991, the easement was widened to 35 feet to allow driveway and utility access from Skyline Road. The property is located within the Metropolitan Council's airport planning Noise Zone IV. Subsequently, new construction in the area is subject to noise mitigation performance Planning Report - Kresse Addition September 26, 1995 Page 3 standards. EXISTING CONDITIONS The site currently consists of one lot and contains a single family house. The lot fronts on Skyline Drive to the west, however the property is accessed via a private driveway easement off Skyline Road to the north. The house is also connected to City sanitary sewer and water from Skyline Road via the easement. The front of the house faces west. The house is located about 4 ft. from the north property line. Much of the property west and south of the house is covered in turf grass. There are some woods along the south property line and behind the house to the east and southeast. The property slopes slightly up from the west to east. There is a steep, 4-8 foot slope along the western edge of the property where it abuts Skyline Drive. SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: North - Single family residential; zoned Single Family (R-1); guided Single Family Residential 0-3 unit/acre (D-1) South - Single family residential; zoned Single Family (R-1); guided Single Family (D-1) East - Single family residential; zoned Single Family (R-1); guided Single Family (D-1) West - Single family residential; zoned Single Family (R-1); guided Single Family (D-1) EVALUATION OF REQUEST Request - The proposed preliminary subdivision (Kresse Addition) will consist of two lots for single family development. Lot 1 will front on and be accessed from Skyline Drive to the west. Lot 2 will continue to utilize the existing private easement for access from Skyline Road to the north. Compatibility with Surrounding Area - The proposed single family lots should be compatible with surrounding single family development. Density - The proposed Kresse Addition will consist of two residential lots on 1.14 acres. One lot will contain the existing house. The density, at about .57 units per acre will be well below the maximum 3 units per acre allowed. Lot 1 will be 23,366 s.f. (.54 ac.) and Lot 2 will be 26,326 s.f (.6 ac.) in size. These lots are much larger than the minimum 12,000 s.f. required for R-1 zoned property. L"t - The proposed subdivision will create a lot that does not have direct frontage on a public street. Lot 2 is currently accessed via a private easement off Skyline Road to the Planning Report - Kresse Addition September 26, 1995 Page 4 north. No part of Lot 2 abuts a public street. According to City code Sec. 13.30, Subd. 8.C., building lots must have a minimum of 50 feet of frontage directly abutting on a public street. The code further states In no instance shall a private easement satisfy the above requirement." The subject property is 164 feet wide, which is not wide enough to be evenly divided into two lots with the required 85 foot width at the front setback. However, Lot 2 could be delineated as a flag lot that provides 50 feet of public street frontage and widens out at the back of the lot to achieve the 85 foot width at the building line. This would leave Lot I with 114 feet of frontage along Skyline Drive. As such, both lots would meet all Code requirements. Staff has prepared an exhibit to illustrate this possibility. The intent of requiring public street frontage is primarily to ensure a means of access for ingress/egress and utilities. While a flag lot would meet the letter of the code requirement for public street access, the applicant intends to maintain access to Lot 2 through the existing private easement from Skyline Road. As such, the flag area would not function to provide access. In addition, the applicant has indicated that the location of the proposed house on Lot 1, near the north property line, will take advantage of views to the west. The proposed house location would also allow a flatter driveway slope, since the slope along the west edge of the property increases to about 26% toward the southern lot line. The City has allowed lots with private easements in lieu.of public street frontage in the past. However, those have been in situations where the property had significant physical or environmental limitations such as wetlands, woodlands or steep slopes. Some subdivision with such lots are Rooney Addition/Amber Leaf and Deerwood Pond Addition. Setbacks - All proposed yard setbacks meet Code requirements. This is based on defining the front yard of Lot 2 as facing east, since the lot is addressed and accessed off Skyline Road. The required rear yard is 15 feet as indicated on the proposed subdivision. Grading/Storm Drainage - The preliminary grading plan is acceptable. Minimal disturbance of this site will be required to prepare Lot 1 for construction of the proposed house. Cash dedication is required for water quality. Utilities - The preliminary utility plan is acceptable. Sanitary sewer and water service was previously stubbed to serve Lot 1 as part of the construction of Skyline Drive under the Prettyman Heights development. The existing house on Lot 2 is connected to City sanitary sewer and water service from Skyline Road. Access - The Proposed Lot 1 will take access from Skyline Drive. The existing house on /d Planning Report - Kresse Addition September 26, 1995 Page 5 Lot 2 will continue to take access from Skyline Road through the adjacent parcel to the north. A 35 foot private easement exists through the adjacent parcel for driveway and utility Purposes. Significant Ve elation - The Tree Preservation Plan is acceptable. The submitted plan indicates the presence of a 3,500 s.f. significant woodland located along the south property line. The woodlands consists of a variety of deciduous hardwood trees. According to the submitted plan, the woodlands will not be disturbed during construction. Since none of the significant trees/woodlands will be removed, no mitigation is necessary. Wetlands - There are no wetlands on this property. Rights of Way - The developer shall dedicate 30 feet of half right-of-way on Skyline Drive along the south edge of the site to allow for possible future extension of Skyline Drive to the South. Park Dedication - Cash dedication of parks and trails is required for Lot I of the proposed Kresse Addition. SUMMARY/CONCLUSION The applicant is proposing to divide an existing lot into two lots for single family development. Code requirements for lot area and setbacks have been met. Lot 2 of the proposed subdivision would contain an existing house and would be accessed from Skyline Road through a private easement over the adjacent parcel to the north. As proposed, Lot 2 does not have any frontage on a public street, and is in effect landlocked. This is inconsistent with the requirements of the Subdivision Ordinance. Approval of the subdivision as proposed would include a variance to the Subdivision Ordinance to allow a lot without public street frontage. ACTION TO BE CONSIDERED To recommend approval or denial of the proposed Preliminary Subdivision of two lots for Kresse Addition subject to the following conditions: Standard Conditions 1. The developer shall comply with these standard conditions of plat approval as adopted by Council on February 3, 1993: Al, B1, B3, Cl, C2, C4, D1, El . fr. Planning Report - Kresse Addition September 26, 1995 Page 6 Lot Variance 2. A variance shall be granted from City code Sec. 13.30, Subd. 8.C to allow Lot 2 to be created with access provided from a private easement rather than from a public street. Streets/Right-of-Way 3. The developer shall dedicate 30 feet of half right-of-way on Skyline Drive.along the south edge of the site to allow for possible future extension of Skyline Drive to the south. Noise Zone IV Mitigation 4. Architectural designs and construction methods for new construction within the development will incorporate sound attenuation standards sufficient to achieve an interior sound level of 45 dBA. 5. A notice will be recorded on each lot indicating that it is located within Metropolitan Council Aircraft Noise Zone IV. Tree Protective Measures 6. Protective fencing consisting of 4 foot polyethelene laminate safety netting be installed at the drip line or at the perimeter of the critical root zone, whichever is greater, of signficant trees/woodlands to be preserved. 7. 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LOCATION: Outlots A and B, Galaxie Cliff Plaza; south of Cliff Road, north of Plaza Drive on the west side of Galaxie Ave. COMPREHENSIVE PLAN: Limited Business (LB) ZONING: Planned Development - Limited Business (PD-LB) SUMMARY OF REQUEST Kindercare Learning Centers, Inc. is requesting a Preliminary Subdivision (Galaxie Cliff Addition #1) to create one lot by combining Outlots A and B of Galaxie Cliff Plaza Addition, Final Planned Development approval to allow construction of a daycare facility, and a Conditional Use Permit to allow a pylon sign on the lot. The 3.07 acre site is located off Plaza Drive at the SW intersection of Cliff Road and Galaxie Ave. in the NW 1/4 of Section 32. AUTHORITY FOR REVIEW City Code Section 13.20 Subd. 6 states that "In the case of platting, the Planning Commission and the Council shall be guided by criteria, including the following, in approving, denying or establishing conditions related thereto:" A. That the proposed subdivision does comply with applicable City Code provisions and the Comprehensive Guide Plan. B. That the design or improvement of the proposed subdivision complies with applicable plans of Dakota County, State of Minnesota, or the Metropolitan Council. C That the physical characteristics of the site including but not limited to, topography, vegetation, susceptibility to erosion and siltation, susceptibility to flooding, water storage, oZ/. Planning Report - KinderCare Learning Centers, Inc. September 26, 1995 Paget and retention are such that the site is suitable for the type of development or use contemplated. D. That the site physically is suitable for the proposed density of the development. E. That the design of the subdivision or the proposed improvements is not likely to cause environmental damage. F. That the design of the subdivision or the type of improvements is not likely to cause health problems. G. That the design of the subdivision or the improvements will not conflict with easements of record or with easements established by judgement of court. H. That completion of the proposed development of the subdivision can be completed in a timely manner so as not to cause an economic burden upon the City for maintenance, repayment of bonds or similar burden. 1. That the subdivision has been properly planned for possible solar energy system use within the subdivision or as it relates to adjacent property. (Refer to City Handbook on Solar Access). J. That the design of public improvements for the subdivision is compatible and consistent with the platting or approved preliminary plat on adjacent lands. K. That the subdivision is in compliance with those standards set forth in that certain document entitled "City of Eagan Water Quality Management Plan for the Gun Club Lake Watershed Management Organization" which document is properly approved and filed with the office of the City Clerk hereinafter referred to as the "Water Quality Management Plan". Said document and all of the notations, references and other information contained therein shall have the same force and effect as if fully set down herein and is hereby made a part of this Chapter by reference and incorporated herein as fully as if set forth herein at length. It shall be the responsibility of the City Clerk to maintain the Water Quality Management Plan and make the same available to the public. City Code Chapter 11, Section 11.40 Subd. 6, D., Final Development Plans. states: "Prior to the construction or the issuance of building permits, the following information shall be approved. This may be approved in stages as development ensues". 1. Final Plat: This shall be in accordance with Chapter 13 of the City Code and revisions thereto. aa Planning Report - KinderCare Learning Centers, Inc. September 26, 1995 Page 3 2. Final Building Drawings and Specifications: These shall be presented to the Building Inspector for review and recommendation to the Planning Commission and Council. 3. Final Site Plans and Landscape Schedule: These shall be presented to the City staff for review and recommendation to the Planning Commission and Council. These shall be scaled drawings and include all site detail. City Code Chapter 11, Section 11.40, Subd. 4 C, Conditional Use Permits states: The Planning Commission shall recommend a conditional use permit and the Council shall issue such conditional use permits only if it finds that such use at the proposed location: A. Will not be detrimental to or endanger the public health, safety, or general welfare of the neighborhood or the City. B. Will be harmonious with the general and applicable specific objectives of the Comprehensive Plan and City Code provisions. C. Will be designed, constructed, operated and maintained so as to be compatible in appearance with the existing or intended character of the general vicinity and will not change the essential character of that area, nor substantially diminish or impair property values within the neighborhood. D. Will be served adequately by essential public facilities and services, including streets, police and fire protection, drainage structures, refuse disposal, water and sewer systems and schools. E. Will not involve uses, activities, processes, materials, equipment and conditions of operation that will be hazardous or detrimental to any persons, property or the general welfare because of excessive production of traffic, noise, smoke, fumes, glare or odors. F. Will have vehicular ingress and egress to the property which does not create traffic congestion or interfere with traffic on surrounding public streets. G. Will not result in the destruction, loss or damage of a natural, scenic or historic feature of major importance. BACKGROUND/HISTORY The final plat for Galaxie Cliff Plaza Addition Planned Development was approved in April 1989 consisting of one lot and 6 outlots for future development of Limited Business uses. KinderCare is proposed to utilize outlots A and B. Various developments have been proposed for these Planning Report - KinderCare Learning Centers, Inc. September 26, 1995 Page 4 outlots individually; however, the heavily wooded and rolling topography of outlot A have made it a difficult site to develop independently. As such, KinderCare is proposing to combine outlots A and B to create one lot for development of a daycare facility. Combining the lots allows development while retaining much of the original physical character of outlot A. EXISTING CONDITIONS The site is currently undeveloped. Outlot A is heavily wooded with numerous oak trees of significant size (greater than 12" diameter). The topography is varied, containing a prominent knoll and a three depressions that are classified as wetlands. Outlot B is quite open and vegetated predominantly with grasses. A large hill exists in the middle of outlot B. This appears to be a soils stockpile from a previous construction project rather than natural topography. The site is bound by Cliff Road to the north, Galaxie Ave and Plaza Drive to the east, an exit ramp from I-35E to the west and Burnet Realty Office building on the adjacent lot to the southwest. The property across Plaza Drive to the southeast is currently undeveloped but recently approved for the Oakpointe of Eagan development consisting of 35 single family homes. SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: North - Intersection of Cliff Road and I-35E; zoned Agricultural (A); guided Public Facility, Quasi-Public (PF) South - Galaxie Cliff Plaza PD (Burnet Realty); zoned PD; guided LB East - Galaxie Cliff Plaza PD (undeveloped); zoned PD; guided LB West - I-3SE/exit ramp EVALUATION OF REOUEST • Preliminary Subdivision J= - The proposed Galaxie Cliff Addition One will consist of one 3.07 acre (133,738 s.f.) lot. Access - The site will be accessed off Plaza Drive via a driveway shared with Burnet Realty. Grading - The preliminary grading plan is acceptable with some modifications. Approximately one-half of the site is heavily wooded while the remainder is generally open. The developer proposes to do a majority of the grading in the open area of the site. A large amount of cut (approximately 8 feet) is proposed for the building area. The proposed grading along the west and north edges of the site indicate some slopes steeper than 3:1 grade. City standards require that all graded slopes be 3:1 or gentler or the construction of additional retaining wall to meet slope requirements in those areas. The developer shall be responsible for submitting detailed a4 . Planning Report - KinderCare Learning Centers, Inc. September 26, 1995 Page 5 plans and specifications with the final grading plans for construction of any retaining walls within the development. Storm Drainage/Water Quality - The preliminary storm drainage plan is acceptable. Storm sewer has been stubbed previously to provide storm drainage for the site. This storm drainage eventually drains to Pond AP-14, classified as a Class VI sediment basin in the City's Water Quality Management Plan (1990). A cash dedication is required for water quality. Utilities - The preliminary utility plan is acceptable. Sanitary sewer and water services of sufficient size, depth and capacity have been stubbed to the site and are readily available along the south edge of the development. Wetlands - Two wetlands are shown on the site. The developer intends to preserve all existing wetlands. The developer is proposing to minimize grading around a small wetland located between the proposed building and Plaza Drive. Staff requests that a 10 foot buffer be • maintained between the wetland and any site grading. Tree Preservation - As previously stated, other development plans have been proposed for these outlots, however due to the large number of trees that would need to be removed to develop outlot A, those proposals never materialized. Combining these outlots into one site allows development to occur while preserving most of the significant trees. The submitted Tree Preservation Plan indicates 47 existing significant trees. The development as proposed will result in removal of only two significant trees to accommodate the proposed development. This amounts to 4.3% of the total which is well below the 30% allowable tree removal. Protective fencing should be placed around all trees or woodlands to be preserved. This fencing must be in place and inspected by staff prior to site grading. Park Dedications - Park and trail dedications have been fulfilled for this property. Final Planned Development Proposed Use - A KinderCare daycare facility is proposed on the site. Typical operating hours for the daycare are from 6:00 am to 6:00 pm Monday through Friday. The average KinderCare daycare accommodates 180 children throughout the day. Approximately 1/3 of the children arrive between 6:00 and 8:00 am, 1/3 between 8:00 and 10:00 am and 1/3 arriving after 3:00 pm. Compatibility with Surrounding Area - A daycare facility should not negatively impact surrounding limited business uses. The proposed daycare facility will be easily accessible given its close proximity to the I-35EICliff Road interchange and Galaxie Ave. In addition, its location at the northern tip of Galaxie Cliff Plaza PD will minimize traffic impacts on other businesses to the south. Planning Report - KinderCare Learning Centers, Inc. September 26, 1995 Page 6 Setbacks - All building, parking and sign setbacks meet or exceed code' requirements. Building Design and Materials - The Galaxie Cliff Plaza PD Agreement does not specify design standards. The proposed daycare facility consists of a one story, 10,500 s.f. building. The main entrance faces southwest. Doorways on each of the remaining facades provide access to outside play areas. All of the outside play areas will be enclosed by 6 ft. vinyl clad chain link fencing. The play areas have been delineated to minimize encroachment into the steep or wooded areas of the site. Exterior building materials consist of brick wainscot to match the brick color of the adjacent Burnet Realty building. Above the brick will be EIFS panels which resemble a stucco textured surface. Columns placed at the building comers consist of the same brick and E1FS panel materials. Parkins Access - The applicant is proposing a total of 56 parking.spaces which meets the code requirement based on the rate for retail uses of 1/150 s.f. of 80% of the building area. The site plan designates 45 spaces for initial construction and space is available for 11 additional spaces. All stalls and drive aisles meet code requirements for length and width. The site will be accessed off Plaza Drive via a driveway shared with Burnet Realty. A shared access agreement is required. Because there is only one entry/exit point, turn-arounds are proposed at both ends of the parking lot. The northeast curb line of the Burnet Realty parking "lot was constructed as bituminous curb for easy removal to accommodate possible future parking expansion within this development. The initial Planned Development anticipated a combined parking lot, however, this proposal includes a 5 foot separation between the Burnet and KinderCare parking lots. While the City cannot require the developer to reconstruct the curb on the Burnet property, staff requests that the developer work with Burnet Realty to remove this bituminous curb and replace it with concrete curb and gutter in accordance with City standards as part of this development's parking lot construction. Landscaping - A fairly solid landscape screen of evergreen and deciduous trees and shrubs will be planted along the west property line adjacent to the I-35E exit ramp. The parking lot will be screened from Plaza Drive with shrubs and some ornamental trees planted. Evergreen shrubs will be planted around the base of the monument sign in the front yard and the base of the proposed pylon sign. A retaining wall will be placed in the 5 ft. parking lot setback between the KinderCare and Burnet lots. Shrubs will be planted on the Burnet side of the wall. Three overstory trees will also be planted in the 5 ft. strip between the parking lots. A solid row of evergreen shrubs will also be planted along the length of the southwest (front) building facade. All play areas and open space around the parking lot and in front of the building will be sodded and irrigated. Most of the existing vegetation on the current outlot A will be retained (see Tree Preservation). Signage - The proposed signage includes one monument sign, one building sign and one pylon sign. All proposed signs are consistent with City code requirements. The proposed monument a~(o . Planning Report - KinderCare Learning Centers, Inc. September 26, 1995 Page 7 sign will be setback 15 ft. from the entry driveway and 10 ft. from Plaza Drive. The 4' x 14'-8" (58.6 s.f.) sign face will be placed between two 5 ft. brick support pillars. The brick will match that used on the building. Building signs are proposed on the SE (facing Plaza Drive) and SW (front) facades. The signs (16.5 and 22 s.f., respectively) are substantially smaller than the 20% facade area allowed by code. The sign proposed for the southwest (front) facade does not face a major public, street. As such, the applicant is requesting a deviation from the sign code to allow a sign near the front building entrance. The building signs consist of individual metal letters attached to the building and will not be illuminated. Conditional Use Permit A Conditional Use Permit is required for the pylon sign which will be located to be visible from the I-35E exit ramp and Cliff Road. The proposed pylon sign will be 20 ft. in height with a 3' x 9' (27 s.f.) sign face. It will be setback 20 ft. from the north/west property line and about 280 feet from the south property line. A pylon sign in addition to a monument sign is allowed on sites with freeway frontage, provided the signs are located on opposite sides of the site. As proposed, the sign meets the standards for pylon signs and should not detract from the character of the surrounding area. Staff notes Burnet Realty also has a pylon sign along the freeway. As required by code, the proposed KinderCare pylon sign it is located over 300 feet from the Burnet sign. SUMMARY/CONCLUSION The proposed preliminary subdivision (Galaxie Cliff Addition #1) will create one lot from two existing outlots. The proposed subdivision meets all Code requirements for lot size and setbacks. The final planned development includes a 10,500 s.f. daycare facility, including fenced outside play areas and a 56-stall parking lot, with 11 spaces designated for future parking. Most of the site development will occur on the western part of the site which allows much of the significant physical characteristics of the current outlot A to be preserved. The proposed daycare facility is compatible with surrounding limited business uses. Proposed landscaping, building design and materials and signage are compatible with the character of surrounding development and are well integrated with the existing site conditions. The proposed pylon sign meets the standards for freestanding business signs and is in a location that will not impact the character of the area. The applicant is also requesting a deviation from the sign code to allow a building sign on the front facade which does not face a major public street. ACTION TO BE CONSIDERED To recommend approval or denial of the proposed Preliminary Subdivision consisting of one lot (Galaxie Cliff Addition #1) subject to the following conditions: 0. Planning Report - KinderCare Learning Centers, Inc. September 26, 1995 Page 8 Standard Conditions 1. The developer shall comply with these standard conditions of plat approval as adopted by Council on February 3, 1993: Al, BI, B2, B4, Cl, C2, C4, D1, El, Fl, GI Grading 2. The developer shall revise the grading plan to reflect slopes of 3:1 or gentler or construction of retaining walls to meet slope requirements. 3. The developer shall submit detailed plans and specifications with the fmal grading plan for the construction of any retaining walls within the development. 4. The developer shall maintain a 10 foot buffer between wetlands and any site grading. Tree Preservation 5. The developer shall install 4 foot polyethylene laminate safety netting at the drip line or at the perimeter of the critical root zone, which ever is greater, of signficant trees/woodlands to be preserved. 6. The developer shall contact the City Forestry division at least five days prior to the issuance of a grading permit to ensure compliance with the approved Tree Preservation Plan. To recommend approval or denial of a Final Planned Development to allow a daycare facility and 56-stall parking lot on Lot 1, Block 1 Galaxie Cliff Addition #1 as shown on plans submitted subject to the following conditions: 1. The Final Planned Development for Lot I Block 1, Galaxie Cliff Addition #1 will include a 10,500 s.f daycare facility and 56-stall parking lot with 11 spaces designated for future parking, landscaping, signage, lighting and building materials as shown on preliminary plans submitted. 2. A Final Planned Development Agreement shall be executed prior to final subdivision and Final Planned Development approval. The following exhibits are necessary for this Agreement: * Final Site Plan * Final Building Elevation Plan * Final Sign Plan * Final Landscape Plan * Final Lighting Plan Planning Report - KinderCare Learning Centers, Inc. September 26, 1995 Page 9 Upon submission of these final plans, provided they are in conformance with the preliminary plans submitted, the Final Subdivision and Final PD may proceed to the City Council for approval. 3. All other County and State regulations, permits and licensing requirements shall be applied for and approved. To recommend approval or denial of a Conditional Use Permit to allow a pylon sign on Lot 1, Block 1 Galaxie Plaza Addition One as shown on plans submitted subject to the following conditions: 1. The Conditional Use Permit shall be recorded at Dakota County within 60 days of Council approval with documentation provided to the City prior to issuance of the sign permit. 1. The sign shall be subject to the one-time sign fee of $2.50/sq.ft. 3. All applicable City Codes. CAti. R /AtOA[ Rtl1L - d ~ ~ ~~ST ! ` ARK L MUB0060M UL *MAM 5 V T. 1 1 W i &CAWAM1 R. 11 a7 VI 1 •wliw ON A Ct. 1 a am%R ow"m •wrc C ' - - ~oAo T y I Y T at ~ A P ~ 3 A t ARK--8 .43 PAW:, +~y 4fi RAHr T PAY CLAr.... ~1 S Ap LAKE ? Y ROAD T ND10A HOIA - I - - - - - _ AT S 8B RAM1 WAY _ - I OAt A WAY CT. T0l MANCY Lcl~ ! ROC ni .~F :!p!t li- fKd R I F 7.- AMM; R >a- MC4TOt R. L7 1 S t Z• LLNG K M•- MARMS a.-T M M.- MAVOK - pl. IL- oxmL PT. Ma". f7.. M"A R. Q t 7J- VgVMLL N•- Lau R. a, mgm R. K- Mwm PT w M R. 3L- •TAVM R. 1 • ~ 1G- R. 4L- ALTA R. TIr IMI R ~ . , Room p LOCATION gANN es, ~y 4't io ZONING W, ij PD -LB (Planned Development Limited Business) q it S/ p l't:t~ ! r x I 040 $t I' Od COMPREHENSIVE GUIDE PLAN D4 LB (Limited Business) PF P D.I t W Dd v. ~+;c.x"..;i• 1i , I a~ a t s s Ir AL TA/ACSM LAND TITLE SURVEY FOR: KINDERCARE REAL ESTATE CORP. 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SnNSAr SIXT?V0 I'll's 44 1 , Co r t r F/ Q : I a - :4.• A , is I.11: srr I•'h I~ g ~ It` r 1 Ijk' a~r dWOO 566T 6i:o :80 OE End PaM 69056-i8\69ngs\nMn\ auk •~rw°~ btrtu~s°'1 ~~e~~°ptny ' ...~r.••o ii ~ t t LL. W y t:tt' . :•7. IA L 1 i M • ` • _ • 171 1 DRAFT PLANNING REPORT CITY OF EAGAN REPORT DATE: September 12,1995 CASE: 2-PP-27-8-95 APPLICANT: Robert Martin HEARING DATE: September 26, 1995 PROPERTY OWNER: Robert Martin PREPARED BY: Scott Harlicker REQUEST: Preliminary Subdivision and Site Plan Approval for Robert Martin Phase H. LOCATION: 2975 Lone Oak Circle COMPREHENSIVE PLAN: IND - Industrial ZONING: LI - Limited Industrial SUMMARY OF REQUEST Robert Martin is requesting approval of a preliminary subdivision and site plan for a warehouse and office facility on the west side of Lone Oak Circle, north of Lone Oak Road in the SW 1/4 of Section 2 consisting of two lots on 5 acres. AUTHORITY FOR REVIEW City Code Section 13.20 Subd. 6 states that "In the case of platting, the Planning Commission and the Council shall be guided by criteria, including the following, in approving, denying or establishing conditions related thereto:" A. That the proposed subdivision does comply with applicable City Code provisions the Comprehensive Guide Plan. B That the design or improvement of the proposed subdivision complies with applicable plans of Dakota County, State of Minnesota, or the Metropolitan Council. C. That the physical characteristics of the site including but not limited to, topography, vegetation, susceptibility to erosion and siltation, susceptibility to flooding, water storage, and retention are such that the site is suitable for the type of development or use contemplated. D. That the site physically is suitable for the proposed density of the development. Bob Martin - Phase U September 26, 1995 Page 2 E. That the design of the subdivision or the proposed improvements is not likely to cause environmental damage. F. That the design of the subdivision or the type of improvements is not likely to cause health problems. G. That the design of the subdivision or the improvements will not conflict with easements of record or with easements established by judgement of court. H. That completion of the proposed development of the subdivision can be completed in a timely manner so as not to cause an economic burden upon the City for maintenance, repayment of bonds or similar burden. I. That the subdivision has been properly planned for possible solar energy system use within the subdivision or as it relates to adjacent property. (Refer to City Handbook on Solar Access). I That the design of public improvements for the subdivision is compatible and consistent with the platting or approved preliminary plat on adjacent lands. K. That the subdivision is in compliance with those standards set forth in that certain document entitled "City of Eagan Water Quality Management Plan for the Gun Club Lake Watershed Management Organization" which document is properly approved and filed with the office of the City Clerk hereinafter referred- to as the "Water' Quality Management Plan". Said document and all of the notations, references and other information contained therein shall have the same force and effect as if fully set down herein and is hereby made a part of this Chapter by reference and incorporated herein as fully as if set forth herein at length. It shall be the responsibility of the City Clerk to maintain the Water Quality Management Plan and make the same available to the public. BACKGROUND/HISTORY Bob Martin Trucking has been located at this site for about one year. A conditional use permit was approved in August 1994 to allow a truck and freight terminal at this site. Prior to relocating to Eagan, Bob Martin trucking was located in Bloomington. Bob Martin - Phase II September 26, 1995 Page 3 EXISTING CONDITIONS The east half of the site is utilized as a truck and freight terminal as well as office space. Landscaping and parking were provided as per approved plans. The rear of the property is open grassland with a small wooded area in the northwest corner. SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: North - Shelard Warehouse and Trans X ; zoned LI; guided IND South - Interstate Crossing; zoned LI; guided IND East - Roadway Express and Fire Station # 2; zoned LI; guided IND West - U.S. Post Office, Florstar Building; zoned LI; guided IND EVALUATION OF REQUEST The applicant is requesting approval for preliminary subdivision of a 5 acre parcel into two lots. The applicant is also proposing to construct a 37,423 square foot warehouse and office building on Lot 1. There is an existing 38,376 square foot building on Lot 2. Subdivision - The two proposed lots are 2.49 acres ( Lot 1) and 2.51 acres ( Lot 2 Both lots meet City Code size requirements. Access/Street Design - The site currently has a single access from Lone Oak Circle. The developer is proposing to access Lot 1 via a private drive easement across Lot 2. The developer should submit the private easement document to the City Attorney's office for review and approval prior to Council action on the Final Subdivision. Grading/ Wetlands - Modifications are necessary to the preliminary grading plan. The proposed slopes along the west and north edges of the site are steeper than the City allowed maximum slope of 3:1. The developer should modify the plan to provide 3:1 slopes. There are no wetlands on this site. 4a. Bob Martin - Phase II September 26, 1995 Page 4 Storm Drainage/Water Oualily - The preliminary storm drainage plan is acceptable. The plan shows the connection of the internal storm sewer system of the lot I parking area to existing storm sewer of lot 2. A cash water quality dedication based on the increase in impervious surface is being recommended to the Advisory Park, Recreation, and Natural Resource Commission. Utilities - Modifications are necessary to the preliminary utility plan. The proposed layout shows the extension of sanitary sewer and water main from Lone Oak Circle to serve Lot 1 along the south edge of the site. This layout requires a 10' separation between the existing storm sewer and the proposed water main and also 10' between the proposed water main and sanitary sewer which will require the developer to acquire an additional 10' of drainage and utility easement. Tree Preservation - There are no significant trees or woodlands on site. Parks and Recreation - Staff is recommending a cash Park and Trail dedication for the new lot to the Advisory Park, Recreation, and Natural Resources Commission. Site Plan Compatibility with Surrounding Area - The proposed site plan is compatible with the surrounding industrial area in which it is to be located. The building will be 37,423 square feet of warehouse and office space. The existing building is constructed with exposed aggregate panels and metal cap flashing; the new building will be of similar design and the same construction material as the existing building. Both the new and existing buildings conform to the 35% maximum building coverage. Setbacks - The proposed building conforms to the required building, parking and drive aisle. setbacks for LI zoning. Parking - The proposed parking layout does not provide sufficient parking spaces on each lot to meet Code requirements. The existing facility on the site has a parking requirement of 94 spaces; 51 spaces are provided and there is room for the additional 43 if needed. The proposed subdivision and new warehouse eliminates the area that was dedicated for the additional spaces as "proof" of parking. The site plan shows the required 188 parking spaces for the two buildings; however, they are not divided so that each lot provides the required parking for the building which is located on it. Either the parking layout or the subdivision lot line will require reconfiguration so that each lot accommodates the required parking for the existing and proposed buildings. 44. Bob Martin - Phase II September 26, 1995 Page 5 Landscaping - Modifications are necessary to the Landscape Plan. Peripheral landscaping includes sugar maples and ashes. The developer should provide additional coniferous plantings along the north and south property lines to help screen the loading areas from adjacent properties. SUMMARY/CONCLUSION The subdivision meets the required findings for subdivision approval listed on pages 1 and 2 of the staff report. The proposed use is consistent with the Conditional Use approved in 1994 and will be compatible with uses in the surrounding area. ACTION TO BE CONSIDERED To recommend approval or denial of the Bob Martin Phase 2 Preliminary Subdivision consisting of 2 industrial lots on 5.1 acres. To recommend approval or denial of the Site Plan for construction of a 37,423 square foot building. The approval is subject to the conditions listed below: Subdivision Standard Conditions 1. The developer shall comply with these standard conditions of plat approval as adopted by Council on February 3, 1993: Al, BI, B2, Cl, C2, C4, D1, El, Fl, Gl and Hl Dedications 2. The development shall be subject to a cash parks dedication. 3. The development shall be subject to a cash trails dedication. 4. The project is subject to a cash water quality dedication based on the increase in impervious surface . Grading 5. The developer shall revise the grading plan to reflect slopes of 3:1 or gentler or the construction of a retaining wall to meet the slope requirements. 45. Bob Martin - Phase H September 26, 1995 Page 6 6. The developer shall be responsible for submitting plans and specifications detailing the construction of any retaining walls for the development. Erosion Control 7. The developer shall be responsible for installing and maintaining erosion control measures in accordance with the Easements 8. The developer shall prepare a private ingress/egress document to be reviewed and approved by the City Attorney's office prior to Council action on the Final Subdivision. The developer shall record the private ingress/egress easement with the plat. 9. The developer shall acquire the additional easement needed for construction of the sanitary sewer extension to Lot 2. Site Plan LandM}nS 1. The developer shall provide additional coniferous landscaping to screen the loading area from the adjacent property to the south. Parking 2. The developer shall provide adequate parking so that each lot accommodates the required parking for the existing and proposed buildings. AJ- HEIGHTS 11 eso 1250 6, - - - - - _ _ _ NTERSTATE U' L OR I 1 ' TRAPP I ATE 1 ~ 1 ' 1 N USTRu?L ~ GEN+ vE AVAL Y 1 A 7 PARK ~ aiES4 17 7 K POST O 94 ° 90 co LONE OAK LOSE 5 I I oAlc RG 31 cLUa%%W OR APOLLO ' RD. A ROAD Tqr got"' ti 1 i I I C 95 < i 1I - 11--- _ _ fir- z f I ALDIat OR MILL SOE I up , GT. TAMARACT. PPT. S'121 e I - na, - NORWAY PT. I g RONWOOD OOD SSPRUL PT T 1 S YAW.CE DOODLE AGAR , 1 Q \ 10 1 ANKEE PL a - - ® CG - - - - _ ol 51 n cur COL* W 2 ~ N CT. , LEARY PARK w 0. 55128 LAA OUpk», 2 TR. y r \ ^ I! 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II II II If - II II _ - - II II ~f it - if Ri,~ II tl II It ~ it if . ~ ~ ~ 11 - - - ~ II II II it II II - II II II II II II II If It II It fl I - tl If it - II if 11 II ' II II Hill ; .i ,1 If ii if if II II li II II fl II If it H 11 11 x F `1 gg If II l If I fIII I i I 1tIII1 IIIII III ~ I I I i t iIIIiit I I t tF-1 I sR 4 ~ ~ a~ lpQ ~ - ®•m•. '"°°A" . _ _ ~4. ~A1~~N~ su.an rlrlun w~Ye• BOB MRTIN A3 ~ Yr~ M..r iL rl~. Y.vR W~1 TRVCxiNG i~~~i.ii-'~p~ .7D PFIASE U Eajan. Minnesota r1.~r.rr.~.Y.-- ~?..r..YI w ..r .u.. rui?..rw/IN-rr. { I I I _ I I I _lei I I I I k' r -n r-- r-A r--i r-n rLn r-, r--i irs 7i •niJ Lrr ILI Ji'1I1 iI f ~ r ice' 54. A2 BOB MARTIN KIN w'!' M rD I M TRPUCASf UlI G r°--~ =rrr~Ar~c cis ~Ar tww,R~ we IOG.MO~ r_ rrrw PLANNING REPORT DRAFT CITY OF EAGAN REPORT DATE: September 7, 1995 CASE 3-CU-19-8-95 APPLICANT: Ryan Construction Company HEARING DATE: Sept. 26, 1995 PROPERTY OWNER: Northern Lights L/P PREPARED BY: Mike Ridley REQUEST: Conditional Use Permit (outdoor storage), Variance LOCATION: 2934 Center Court COMPREHENSIVE PLAN: Industrial (IND) ZONING: Limited Industrial (LI) SUMMARY OF REQUEST Ryan Construction Company is requesting approval of a Conditional Use Permit (CUP) on behalf of Ballard Moving & Storage to allow outdoor storage of semi-trucks and trailers on Lots 1-3, Block 6, Eagandale Center Industrial Park and a 10' Variance to the required 20' parking/drive aisle setback from public right-of-way associated with a proposed 53,318 SF office/warehouse building to be located at the southeast intersection of Center Court and West Service Road in the SE 1/4 of Section 3. AUTHORITY FOR REVIEW City Code Chapter 11, Section 11.40, Subd. 4, C states: The Planning Commission shall recommend a conditional use permit and the Council shall issue such conditional use permits only if it finds that such use at the proposed location: A. Will not be detrimental to or endanger the public health, safety, or general welfare of the neighborhood or the City. B. Will be harmonious with the general and applicable specific objectives of the Comprehensive Plan and City Code provisions. C. Will be designed, constructed, operated and maintained so as to be compatible in appearance with the existing or intended character of the general vicinity and will not change the essential character of that area, nor substantially diminish or impair property values within the neighborhood. D. Will be served adequately by essential public facilities and services, including streets, police and fire protection, drainage structures, refuse disposal, water and sewer systems and schools. E. Will not involve uses, activities, processes, materials, equipment and conditions of operation that will be hazardous or detrimental to any persons, property or the general welfare because of excessive production of traffic, noise, smoke, fumes, glare or odors. F. Will have vehicular ingress and egress to the property which does not create traffic congestion or interfere with traffic on surrounding public streets. G. Will not result in the destruction, loss or damage of a natural, scenic or historic feature of major importance. BACKGROUND/HISTORY Eagandale Center Industrial Park was platted in 1967 and there has been no previous development proposed for these three lots. On November 19, 1991, the City Council adopted the following Standards for Outdoor Storage in all Zoning Districts: a. Outdoor storage items shall be placed within an enclosure. b. All such enclosures shall be attached to the principal building except in the Limited Industrial District. c. The enclosure shall be made of material suitable to the building and the items to be stored. d. The enclosure shall not encroach -into. any established front building setback area or other required setbacks. e. The enclosure shall not interfere with any pedestrian or vehicular movement. f. The items to be stored shall-not exceed the height of the enclosure. g. The display area shall not take up required parking spaces or landscaping areas. h. The display area shall be surfaced with concrete or an approved equivalent to control dust and erosion. The surface shall be properly maintained to prevent deterioration. i. The square footage of outdoor display areas shall be included in the calculation of required off-street parking for the principal use of the property. . i1 Planning Report - Ryan Construction CUP September 26, 1995 Page 3 EXISTING CONDITIONS The site has previously been graded and is currently an open grassland that does not contain any trees or wetlands. SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: North - Undeveloped/Kraft American; zoned and designated Industrial. South - Undeveloped; zoned and designated Industrial. East - Interstate 35E West - Huebsch/Don Stevens, Inc. (office/whse); zoned and designated Industrial. EVALUATION OF REQUEST Conditional Use Permit The Ballard Moving & Storage Company provides long and short term personal storage to the general public. The proposed office/warehouse use is permitted in the Limited Industrial Zoning District. Outdoor storage of semi-trucks and trailers requires a CUP. The proposed storage appears to meet the intent of the Outdoor Storage Standards. Compatibility with Surrounding Area - The proposed office/warehouse land use is consistent with office/warehouse uses in this area including Kraft American, Chicago Tube & Iron, etc. and should be compatible with future industrial development in this area. Si k - The subject site consists of Lots 1-3, Block 6, Eagandale Industrial Park and is approximately 5.7 acres in size. The applicant should combine the lots into one tax parcel at Dakota County. Setbacks - The applicant is requesting a 10' variance from the minimum required setback of 20' from the I-35E right-of-way to the drive aisle along the east edge of the site. All other building and parking/drive aisle setbacks are met. Par king - On site parking provided is consistent with Code requirements for office and warehouse uses. The applicant is proposing to construct all but 24 of the required spaces initially; however, they have dedicated an area on the west edge of the site as "proof of parking" for 24 stalls. Landscaping - The applicant has not submitted a Landscape Plan. A Landscape Plan in accordance with the City's Landscape Ordinance should be submitted and approved prior to the City releasing the CUP for recording. ~7. Planning Report - Ryan Construction CUP September 26, 1995 Page 4 Gradina/Storm Drainage - The applicant has not prepared full plans for the project prior to Council approval of this CUP; however, Grading and Storm Drainage plans should be submitted and approved prior to the City releasing the CUP for recording. Water Quality/Wetlands - This proposed development will significantly increase both the runoff and pollutant export from this site. Runoff from the site (and area) discharges via the existing storm sewer system directly into LeMay Lake. As one of only six Class I direct contact recreation water bodies identified in the City's water quality management plan, protecting LeMay Lake is a top priority of the water quality program. Therefore, the developer should provide on- site ponding to treat the run-off generated on the site before it discharges to the public storm sewer system. There are no wetlands on site. Utilities - Utility plans have not been prepared; however, there are a number of opportunities to provide City services to the site from existing service stubs available to these three lots. Utility plans should be submitted and approved prior to the City releasing the CUP for recording. Access - The proposed access is acceptable. The site layout provides two access points to West Service Road and one to Center Court. Tree Preservation - Therefare no significant trees on site. Variance Setback - The City requires a 20 foot parking and drive aisle setback along public right-of-way to provide a minimum green area that can be landscaped to screen parking from the traveled right-of-way. As mentioned previously, the applicant is proposing a 10' variance to the required 20' parking/drive aisle setback along the east edge of the site abutting 1-3 SE right-of-way. Hardship - The applicant states that meeting the setback requirement along the east edge will cause the site to lose six or eight parking stalls that, because of future expansion plans, cannot be made up elsewhere on site. Screening - To provide suitable screening of this area from the interstate r-o-w, the applicant is proposing to increase the amount of landscaping materials that would normally be placed along the perimeter and to provide vine plantings all along the base of the proposed fence. Planning Report - Ryan Construction CUP September 26, 1995 Page 5 SUMMARY/CONCLUSION The proposed outdoor storage associated with the office/warehouse use meets the intent of the Outdoor Storage Standards and will be compatible with existing and future uses in this area The applicant is, proposing to offset any impact of the setback variance by providing additional plantings to screen the eastern edge of the site from the interstate r-o-w. ACTION TO BE CONSIDERED To approve/deny a Conditional Use Permit for Ballard Moving & Storage to allow outdoor storage of semi-trucks and trailers on Lots 1-3, Block 6, Eagandale Center Industrial Park. To approve/deny a 10' Variance to the required 20' parking and drive aisle setback from the east property line and interstate right-of-way. Approval subject to the conditions listed below. Conditional Use Permit 1. This permit shall be recorded at Dakota County within 60 days of Council approval. 2. The developer shall combine all three lots into a single tax parcel at Dakota County. 3. The developer shall provide on-site ponding to treat the run-off generated on the site before it discharges to the public storm sewer system. 4. The developer shall submit Landscape, Grading, and Utility plans for review and approval prior to the City releasing the CUP for recording. Variance 1. The developer shall provide vine plantings along the base of the eastern fence line and screening along the east property line in excess of that normally required. • ' 110 I 250 00 1250 • TRAPP 110 I + c 149 CpIPORA , TIIIAL [41 orN AVALON wwEw ; < ' - - N o~--- - - - CO NTRY A T. A PL CT x, s. POST 26 94 ~ 90 ` Co. 2E LONE OAX PLO1^I 5I - ~ - 6 I ueVCW APOUO ' ROAD a £RVEW PAR N I I omm a% - ~I I lu I ~ TAMARAC 0 6ROl PT. NORWAY PT. FOREST PAM TR U - /i0NWO0O LA lA. REDW000 PT. SPRUCE PT. A , 1 O YANKEE DOOOLE ROAD ~ - - - - - - - - - - - CAIMOC MUS SWE G"OV 24 ' LEAKY PARK VIEW N cT. O'Lid A 46 UK • 2 1 0 < w, r MET ORES N Os T• a LN, r MUELLER - j~ Eu FARM P CT. LOCATION P A OR E - sn 14G$ [VIEW i qRK _ f' - :i ACRES r ~ / •.iw+«.•{~ Lei .&CRti ONIN SC- A C err/ ~ 1-1 (LIMITED INDUSTRIAL) -16 4WAVCE R-3 6bT1 NB j ~ ~ r ~ - _ r CPO \l , CPO , . r ) / . Rao ~ • IND COMPREHENSIVE GUIDE PLAN P - P p IND (INDUSTRIAL) - . o•i 1ND O-W P 1 U wa sm 0•N • 0.111 W 1. err ~•~d, ~7i i t = 6 les I I `s'pa ti W 0?4,, z O s 1!~ i = e,~i! -CC ee e Ila Z C er as z axae y Q ! J If ? \VSO_' jldelde b I • lb/n00 831N30 CONDITIONAL USE. PERMIT - BENSON-ORTH Advisory Parks, Recreation and Natural Resources Commission September 18, 1995 FOR COMMISSION REVIEW `AND ACTION: 1 This proposal should not be approved based on the excessive significant tree removal. Mitigation based on the proposal submitted calculates to 58 Category A trees or 116 Category B trees or 232 Category C trees. This mitigation would be in addition to any landscape, requirement. PLANNING REPORT DRAFT CITY OF EAGAN REPORT DATE: September 9, 1995 CASE: 11-Cu-20-8-95 APPLICANT: Benson - Orth Associates HEARING DATE: September 26, 1995 PROPERTY OWNER: Aiscor Investors Joint Ventures PREPARED BY: Scott Harlicker REQUEST: Conditional Use Permit to allow a trucking facility LOCATION: 3130 Apollo Road COMPREHENSIVE PLAN: IND - Industrial ZONING: LI - Limited Industrial SUMMARY OF REQUEST Benson - Orth Associates is requesting approval of a Conditional Use Permit for a truck and freight terminal on 3.68 acres currently platted as Lots 19, 20 and 21, Block 5, Eagandale Industrial Center Park #3 located on the west side of Neil Armstrong Boulevard south of Apollo Road in the NW 1/4 of Section 11 AUTHORITY FOR REVIEW City Code Chapter 11, Section 11.40, Subd. 4, C states: The Planning Commission shall recommend a conditional use permit and the Council shall issue such conditional use permits only if it finds that such use at the proposed location: A. Will not be detrimental to or endanger the public health, safety, or general welfare of the neighborhood or the City. B. Will be harmonious with the general and applicable specific objectives of the Comprehensive Plan and City Code provisions. C. Will be designed, constructed, operated and maintained so as to be compatible in appearance with the existing or intended character of the general vicinity and will not change the essential character of that area, nor substantially diminish or impair property values within the neighborhood. D. Will be served adequately by essential public facilities and services, including streets, police and fire protection, drainage structures, refuse disposal, water and sewer systems and schools. Planning Report - Benison-Orth September 26, 1995 Page 2 E. Will not involve uses, activities, processes, materials, equipment and conditions of operation that will be hazardous or detrimental to any persons, property or the general 'welfare because of excessive production of traffic, noise, smoke, fumes, glare or odors. F. Will have vehicular ingress and egress to the property which does not create traffic congestion or interfere with traffic on surrounding public streets. G. Will not result in the destruction, loss or damage of a natural, scenic or historic feature of major importance. BACKGROUND/HISTORY This property was platted between 1967 and 1970 as part of Eagandale Industrial Center Park #3. EXISTING CONDITIONS The site is hilly with a knoll in the center of the property. There is a fairly steep slope toward the front of the site with a change in elevation of about 40 feet from the top of the hill to the road. The easterly two-thirds has a concentration of woodlands with numerous significant trees and several specimen trees. There are no structures on the site. SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: North - vacant; zoned II;. guided IND South - vacant, Apache Hose & Belting; zoned LI; guided IND East - office, warehouse, Patterson Dental Co.; zoned LI; guided IND West - 3M, zoned U; guided IND EVALUATION OF REQUEST Fritz Companies provides freight forward services and functions as a coordinator for transportation and distribution of imports and exports. The proposed truck and freight terminal is permitted as a conditional use the Limited Industrial Zone. The proposal includes construction of a 20,088 square foot truck and freight terminal with 69 parking spaces. The applicant also Planning Report - Benison-Orth September 26, 1995 Page 3 indicates an area for future expansion to the rear of the proposed structure. Compatibility with Surrounding Area - The proposed use is compatible with the surrounding uses. The surrounding area is industrial with a mix of general warehousing, shipping and office uses. The site consists of Lots 19,20, 21, Block 5 Eagandale Industrial Park #3 and is 3.68 acres in size. The site is currently three individual lots and should be combined into one lot as part of this project. Site Plan - The building will be constructed of split faced concrete block and will consist of 12,096 square feet of warehouse and 7,992 square feet of office space. On site parking is conforms with the Code requirements of 65 spaces for this proposal. The parking area is separate from the loading area which should minimize circulation conflicts between trucks and cars. The warehouse and loading docks are located to the rear so that they are not visible from the street. There is an area along the south property line that could be utilized for truck and trailer parking. An enclosed dumpster is proposed adjacent to the loading docks; however, no details of the dumpster enclosure are provided so that it is not possible to determine the compatibility with the proposed structure. City Code requires that the enclosure be constructed of similar material as the building. Landscaping-- Modifications are necessary to the landscape plan. Landscaping across the front, between the parking area and the road, is a mix of deciduous and coniferous trees and shrubs. The office part of the project will have dogwoods planted around the foundation. The loading dock should be sufficiently screened from the road. However, the five hackberry trees planted along the south property line are not sufficient to screen the loading area from the adjacent property. Grading/ Wetlands - Minor modifications are necessary to the grading plan. Significant grading will be required to utilize the site. Cuts of up to 35 to 40 feet will be necessary. A retaining wall is proposed for the south property line near the loading area. It is not clear what the height of the retaining wall will be. The proposed grading along the east edge of the site indicates slopes steeper than the City's standard of 3:1. There are no wetlands on the site. Storm Drainage/Water Quality - Minor modifications are necessary to the storm drainage plan. Planning Report - Benison-Orth September 26, 1995 Page 4 Storm sewer is available along Neil Armstrong Boulevard. The internal storm sewer plan should be revised to show additional storm sewer and catch basins extending to the east parking area along Neil Armstrong Boulevard. There are no water quality issues with this project. Utilities - The proposed utility plan is acceptable. Sanitary sewer and water service stubs of sufficient size, depth and capacity were previously stubbed to this site. Access/Street Design No new streets are proposed. Access to the site will be via a single driveway which will service both the parking area and loading area. Easements/Rights of Way/Permits - There is an existing 10 foot wide drainage and utility easement along Neil Armstrong Boulevard. Tree Preservation - The submitted tree preservation plan indicates the presence of 72 significant trees, 60 oaks ( 9" to 32" diameter, average diameter of 20" the remainder of the trees being a mixture of elm, cottonwood and ash trees (10" to 18" diameters. The development as proposed will result in the removal of 63 significant trees (87.5% of the total). Because of the extreme grade changes on this site, all significant trees within grading limits are proposed to be removed. According to the City of Eagan Tree Preservation Policy, allowable removal for this type of development is 30% of the existing tree resource. On this site the allowable removal calculates to 21 significant trees. If the development proceeds as proposed, the developer would be required to provide mitigation, for tree removal in excess of allowable limits, calculating to 58 Category A trees or 116 Category B trees or 232 Category C trees. This tree loss mitigation would be in addition to any landscape requirement. A mitigation plan will need to be submitted for staff approval. SUMMARY/CONCLUSION The proposed use is compatible with the surrounding light industrial uses. The placement of the building near the front of the site and the associated grading will require the removal of most of the trees on the property. A mitigation plan will need to be submitted. The proposed landscaping along the front should provide sufficient vegetation to screen the loading dock from the road. However, additional screening will be required in order to adequately screen the loading dock from adjacent property. No details or elevations of the retaining wall were provided so it is not possible to assess its design. ACTION TO BE CONSIDERED To recommend approval or denial of a conditional use-permit to allow construction of a freight terminal on lots 19,20 and 21 of Eagandale Center Park # 3. t4. Planning Report - Benison-Orth September 26, 1995 Page 5 If approval of this permit is recommended, it shall be subject to the following conditions: Site Plan 1. Details and elevations of the dumpster enclosure are required. They should demonstrate that it is compatible with the principle structure. 2. This permit shall be recorded at Dakota County within 60 days of Council approval. 3. The developer shall combine all three lots into a single tax parcel at Dakota County. Grading 4. The applicant shall revise the grading plan to reflect slopes of 3:1 or gentler, or the construction of additional retaining walls to meet the slope requirements. 5. The applicant shall be responsible for submitting detailed plans and specifications detailing the construction of any retaining walls for the development. Erosion Control 6. The developer will be responsible for maintaining erosion control measures in accordance with the City's Erosion/Sediment Control Standards. Tree Preservation 7. A tree mitigation plan will be required prior to the City releasing the Conditional Use Permit for recording at Dakota County. I HEIGHTS I I~, 1250 950 110 -~~~0 6' - - ~ - - - - - - lRERSTATE TRAPP ' 1 r COR RA ~ TRIAL ~ ~ 1 1J 1 ! Y~C RY 1 ' ATRICE s ~ PST Q~ S. POST O F Q - 94 1 O CD . 26 J 101E OAK AL 5 101E OAK I , ~ J atsvEw Apollo ' A ROAD '1,~ , 1+wr Aa, on" aJ • P T _ 1 I 1 ALOIiN OR ; 1EICSDE TAMARAC PT. v ? I BIRCH PT. NORWAY PT. FOREST RDOE TR I , U - RONw000 LA. REDWOOD PT. SPRUCE PT. 1 ~ YAM= 00001E . ROAD 5 C ac+c~ hccs coum < , 24 -LEARY PARK 4~ ; oll 5,5128 I c `w0~ 2~ w TR. / LOCATION ~ O'NCI ~ d11 AT n.; zAl4~ 162.. ' ~ ~ s ~ ~ lwi?w~ rrj iti ..-t.. ZONING 41 i• ~S4 ~ r a rR v. _ opt Y. yam. ,t i~ wl COMPREHENSIVE GUIDE PLAN O a P D1 (Pq . IMr M.' M.. _ ._._~_~•d".'_-f ~!"-tT!•'.t! I wM0_.jG.r.~. e~.~~=. .~.rN ir~.T Tr !Ji N f 0101 nwrlw Mrl~.siw wi.ri.••rr~.rr....wa 1 / • _ '1 I e, . a r.rM ..0101,./w 011 .1 I I = ~_.Ir.rm....•1. rw..wlw 01..01 o~.r...rwlwrl i` fft Ism I f • s r I ( ~ w.lr~ i•i• .ns. ..r.w.r. w. 01.01. M.w.r. we ~l.....+ r. 1 r •.....ra.. iwri:wri: w wa~. {1 ..swam _ , Z...... 1 ~i I I......ew.s.•.N a .w.:w ' j • r.nv.s.w..r.~....wrr~ J 01..01 M~l.~a.-D-a~.rwwa.r.wrrw..rw „ p j71 .........u.l.................a, wr• • • . M... •001.00..0 004 rw wlwr -.04ft"000-900. of • + N f•N r-_---__...._. - losew I ~ I..U.M Iry.. Ml.. 0100.. r.Ir.Y wow sollmom 1 ' .w. r w ! ' . Ir. r • Q ( I ~ Irr .r.. _ ~ J i ..r r • .-1.-w. 'w loop W. .Mlbfw.~_ _~j NEW FACILITY FOR FRITZ AIR FREiGHT DRAWING INDEX Al SITE.tAwn00e FLAN. TITLE THEE, ¦ ¦ s. oaAe+ACE a unLnlEa PLAN NEIL ARMSTRONG BLVD., EAGAN, MINNESOTA CI CAADINRAOnx `T APIN`°"I" A2 FLOOR PLAN. SCHEDULES N ELEVATIOrS.DETAILS M SECTIONS. DETAILS AS REFLECTED CEILINGPLAN. INfENIOR ELEVATIONS A DETAILS W. M RECEIVED c~~ All it .Apo Lif • OM -Im • • .r i I w f wiw www i ' lift (~~~i ..w. . w..•17~_ f.~ - art aos • .or .1.1: r i 1 w.w I w Mw •Ypwwp! } •m....•a. t.n. v _ JiJd l!V 21k" I N D • www.e tiiw,A V I t t •plw~,wwa aw~~ ~4 ~.yrM4nlf ~ 1 f { N • • F Ffi~ r F.L[j k =t•. ! I' I 1 K t k i pail I I ~ wM ~l ¦ I' ' ..ice T - - 151 ~ ~a• • I • s ail i, q - i• look MI~~M_•~Y NMI I~~~~r•~~ ` m Ink F t • 1 • 1 ? ~r a?- M ? L F i i t t ta -W 71 } ~ II it i~i!~~ ~ ~ •ii' 411 II EC I JIM El, i Illi ! i a •.r s ••iir ! ifr~l, ~I I ~acECrs"0R"""~,c" ~arrz ua r M..... .._YN •1N•MrN•w. MM •Y.q MIf~11 I~=•-~_MO~ Mq~~ ~'L~ w1 ~ .MN •.FMM.N. I MEMO city of eagan DATE: August 29, 1995 TO: Advisory Parks, Recreation and Natural Resource Commission FROM: Ken Vraa, Director of Parks and Recreation Dorothy Peterson, Superintendent of Recreation SUBJECT: Policies for Use of Community Rooms Background: Remodeling of the Municipal Center provides a Community Room in the former City Council Chambers. An adjacent serving kitchen is planned. In addition, the Community Room in the Fire Administration Building may again become available for community use. For Commission Action: The Commission is asked to review the attached proposal policy for use, user group priority listing, and fee structure. A Commission recommendation to the City Council is appropriate at this time. Issues: • Policy for use. The proposed policy identifies, in general terms, which City Department administers the facilities, what fees are charged, how access occurs and outlines expectations. The role of City janitorial staff is an important issue. • Potential user groups. The listing identifies user groups and sets the order of priority. Three alternatives concerning fees for youth groups are presented for the Commission's selection. • Fees. The proposal is definitive with the exception of the alternatives provided for youth groups and local civic groups. Discussion: The City of Burnsville was the primary source for comparative policy. That city provides a Community Room in its city hall. The City of Eagan's established policies for park shelter buildings and the Fire Administration Building Community Room were also used to provide a continuum. The new community room is proposed to have wider access for use by community groups than was available at the Fire Administration Building. A key provision, particularly for reservations occurring during non-business hours, is the availability of City janitorial staff to open and dose the facility. At this writing, positions of this nature have been proposed, not approved. Absent this preferred alternative, the specifics of operations would likely default to Parks and Recreation. The hiring of a "Building Supervisor" whose role would be to open and close the building during non-office hours. The Commission may wish to recommend that an exception to the beer, wine and alcohol provision be available by special permit when self insured in the eventuality that a small wedding reception, for example, occur in the space. '7? - Policies cont. Page two The categories of user groups are straight forward with the exception of the alternatives proposed for Commission recommendation concerning youth groups. The alternative concerning 15 free hours before assessing fees envisions, for example, the Facilities Director for the Eagan Athletic Association would coordinate meetings of age level coordinators or teams. The Facilities Director would "book" the meetings and be invoiced when the free hours have been used. The City of Burnsville utilizes a similar system and reports satisfaction with its administration. The fees, as proposed, are similar in structure to the Burnsville experience. The rates as proposed are a hybrid of park shelter building and ballfield rates currently used. Staff will be present to respond to questions that the Commission might have concerning the proposed Policies for Use of the Community Room. nbpea~ POUCIES FOR USE OF THE COMMUNITY ROOM Purpose The purpose for establishing policies for the Community Room are to identify and categorize potential users, set use parameters, establish fees, and finalize the procedures for administration of the facility. The policies will enable to City to announce the availability of the Community Room, efficiently proceed to accept reservations, schedule operations, and accept revenue. Policy It is the policy of the City of Eagan that access to the Community Room, acceptance of reservations and levels of fees shall be as outlined for categories of user groups. The Department of Parks and Recreation shall administer the calendar of reservations, accept revenue and schedule operations. Reservations will be accepted on January 2 for the ensuing calendar year. Fees, subject to annual review by the City Council, shall be assessed as outlined for the various categories of users. Non-City groups utilizing the Community Room either during regular Municipal Center office hours or after hours shall be provided access to the facility through city maintenance/janitorial staff. The Community Room, in its basic state shall be an open room. Chairs and tables shall be stacked. Each user group shall set up according to its needs and take down at the end of the event. All garbage/trash shall be placed in the receptacles provided. The serving kitchen adjacent to the Community Room is available for use. Access is to be arranged at the time the reservation is made. • The City does not provide coffee pots, dishes, or tableware. Reservations by a community group shall be limited to once a month, between the hours of 7:00 a.m. and 10:00 p.m. Requests for more frequent use require review by the City Council. Smoking is not permissible in the Community Room or in the Municipal Center itself. Beer, wine, and alcoholic beverages are not permitted to be served in the Community Room. Storage space is not available. COMMUNITY ROOM USER GROUPS 1. City Departments a. Park and Recreation programs b. Other City departments c. Commission sub-committee meetings • Reservations must be scheduled one week in advance. • These activities may not pre-empt a previously scheduled non-City activity. • No fee will be charged. 2. Youth Groups - (Examples) a. Local Boy and Girl Scouts b. Eagan Athletic Association c. Eagan Hockey Association d. Local 4H groups • Reservations must be scheduled a minimum of two weeks in advance. Reservations can be made beginning January 2 and be placed for that calendar year. • 15 free hours will be given to these groups. Reservations must be made by ~r g person who is in charge of all sub-groups. A fee will be assessed for any reservations beyond the 15th hour OR • No fee will be charged, unlimited hours OR • Fees will be charged per hour. 3. Local Civic Groups (non-profit) - (Examples) a. Rotary Club b. Local Jaycee's c. Local Lions Club • Reservations must be scheduled a minimum of two weeks in advance. Reservations can be made beginning January 2 and be placed for that calendar year. • No fee will be charged during regular business hours. During non-business hours a fee will be charged at the current approved rate. 4. Local Resident Groups - (Examples) a.. Parties, graduations b. Receptions • Reservations must be scheduled a minimum of two weeks in advance. Reservations can be made beginning January 2 and be placed for that calendar year. • Fees will be charged. 5. Non-Resident Groups a. Meetings b. Parties c. Receptions • Reservations must be scheduled a minimum of two weeks in advance. Reservations can be made beginning January 2 and be placed for that calendar year. • Fees will be charged. 6. Profit Making Groups a. Corporation meetings b. Eagan business meetings • Reservations must be scheduled a minimum of two weeks in advance. Reservations can be made beginning January 2 and be placed for that calendar year. • Fees will be charged. PROPOSED FEES FOR COMMUNITY ROOM CATEGORY FEES 1. City Departments • No charge 2. Youth Groups • 15 hours free OR • No fee unlimited hours OR •15 hours free plus $15.00 per hour for hours beyond 15 OR •Fee of $15 per hour 3. Local Civic Groups *No fee during regular business hours •Fee charged during non-business hours at $20 per hour OR 'First hour at $20.00, each additional hour at $10.00. 4. Local Resident Groups •Fee charged at $30 per hour 'Daily maximum $200 5. Non-Resident Groups •Fee charged at $50 per hour 'Daily maximum $350 6. Profit Making Groups •Fee charged at $50 per hour 'Daily maximum at $350 "Category 3 will be charged a $150 damage deposit for reservations made during non- business hours, to be paid at time of reservation. "Categories 4, 5 and 6 will be charged $150 damage deposit to be paid at time of reservation. a4ko u....J.Ks 0~ TO: ADVISORY PARKS, RECREATION, AND NATURAL RESOURCES COMMISSION FROM: RICH BRASCH, WATER RESOURCES COORDINATOR DEPARTMENT OF PARKS AND RECREATION RE: EAGLE SCOUT COMMUNITY SERVICE PROJECT FOR FISH LAKE WATERSHED DATE: SEPTEMBER 11, 1995 As Commission members are aware, City water resources staff are currently in the process of carrying out a strategy to improve water quality in Fish Lake. A major component of that strategy is a public education effort to inform watershed residents about what they can do to reduce pollutant loadings to the storm drainage system that discharges to Fish Lake. Mr. Luke Martin and his father, Roger, have proposed an Eagle Scout Community Service Project for-Luke to implement a substantial portion of that public education component. Luke and Roger have developed a project proposal whose goal is to complete catch basin stenciling and watershed boundary signage activities covering the entire 3,000 acre watershed this fall. For the Commission's information, attached is a memo from staff regarding the project proposal. The Martins have requested an opportunity to present the project proposal to the Commission for the Commission's review and endorsement. The presentation is expected to take 5-10 minutes, and questions are welcome. Rich Brasch Water Resources Coordinator cc. Ken Vraa Luke Martin ~3. 4il It city of acigcin THOMAS EGAN Mayor PATRICIA AWADA SHAWN HUNTER September 6, 1995 SANDRA A. MASIN THEODORE WACHTER Counci Mernbors MR. LUKE MARTIN THOMAS HEDGES 1328 DRESDEN CT. City Adrrwnietrator EAGAN, MN 55123 E.J. VAN OVERBEKE City Clank Dear Luke: This letter represents an official request from the City of Eagan to pursue the public education project for the Fish Lake watershed as we've discussed over the last several weeks. Your proposal to carry out catch basin stenciling and watershed signage activities in the drainage basin will be of immense help to the City in raising the community's water quality education efforts to a new level in this area of the City. in addition, the project will help the City meet local government matching requirements for financial aid from the MN Pollution Control Agency for improving water quality in Fish Lake. Just as important, the project should prove an excellent one for helping you to meet your community service project requirements for the Eagle Scout award. In short, the project is a win/win situation for us all, and we look forward enthusiastically to working with you and your scout troop to complete it this fall. For your information, I've enclosed a map, of the Fish Lake watershed as well as a catch basin stenciling doorhanger that we would like distributed during the stenciling activities. We'll be working on assembling the necessary maps over the next week or so. Please contact me at 681-4300 to make final arrangements and establish a definite timeline as soon as you can. Thanks again for you efforts, Luke. Sincerely, f Rich Brasch Water Resources Coordinator cc. Ken Vraa Jim Storland MUNICIPAL CENTER THE LONE OAK TREE MAINTENANCE FACILITY 3830 PILOT KNOB ROAD THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY 3501 COACHMAN POINT EAGAN. MINNESOTA 55122-1897 EAGAN. MINNESOTA 55122 PHONE: (612) 681-4600 PHONE: (612) 681.4300 FAX (612) 681-4612 Equal Opportunity/Affirmative Action Employer FAX: (612) 681.4360 TDD:(612)454-8535 TDD:(612)454.8535 TO: ADVISORY PARKS, RECREATION, AND NATURAL RESOURCES COMMISSION FROM: RICH BRASCH, WATER RESOURCES COORDINATOR DEPARTMENT OF PARKS AND RECREATION RE: SCHWANZ LAKE WATER QUALITY IMPROVEMENT PROJECT-PHASE II CAPITAL IMPROVEMENTS DATE: SEPTEMBER 11, 1995 Background The strategy to improve water quality in Schwanz Lake was outlined in a project grant agreement signed in October 1994 by the City Council and the MN Pollution Control Agency. Total costs for the project are estimated at $187,983, and the grant agreement authorizes the use of up to $93,974 (50% of total project cost) in federal grant money for financial assistance to implement the project. The strategy involves two major capital improvement components. The first requires extending the storm sewer carrying discharges from Hay Lake-the best quality water entering the system-from the south end of Schwanz Lake to the north end. The second involves excavation of the southern bay and construction of a submerged dike to better treat runoff from the direct drainage adjacent to this area of the lake. The estimated engineering and construction costs of these two components are $83,550 for the Hay Lake discharge extention and $19,730 for the south bay modification. In December 1994, the dike/bay excavation component and the first phase of the Hay Lake discharge extension were advertised for bids. Unfortunately, bids received were well over the estimated costs for the projects. Consequently, staff recommended against awarding the contract. Instead, it was intended to postpone re-advertisement for bids until late=1995 and to include in that bid package the full- scale Hay Lake discharge extention. A diagramatic sketch of the components that would be included iN the bid package are attached as Figure 1. Issue Staff would like to proceed with revisions to the bid documents and securing the permits necessary to carry out the work. For Commission Anflroval Staff is seeking a recommendation from the Commission recommending that the City Council authorize the preparation plans/specifications/bid documents for the capital improvements phase of the Schwanz Lake Phase II Water Quality Improvement Project. Rich Brasch Water Resources Coordinator r- 1 HACK MORE ROAD \ \ t i •r i i ' + ` -~'FNM L 1 'te % r~rVE,R`T{CAI OUTLET t 3TRUC+TURE a _ I I F• f i I • PHASES; 11 EftIkSIOW • r ALTERNATNES P~OPOED AREA FOR L- W....] E?IANR..MWG DON_.._....... ° 0.05 ACRES ° LP-61.1 r I f 1 t IT~ I y - j .....I ~i _ ~;f •t BZOGfE-Ot TtIkT 1 i.. ER~+I...BI?`I YLS. SOUTH `~p9O SIIN,.- XC9VATTONJ X30". ' 1 i , AND'-OONSTRUCTION. "S..U6M~R6ED LEGEND 0 400 800 HAY LAKE INLET EXTENTION (1994/95) - - - - - PROPOSED FUTURE HAY LAKE Scale in feet INLET EXTENTION EXISTING STORM PIPE PROPOSED 1994/95 IMPROVEMENTS FOR SCHWANZ LAKE ROW* CITY OF EAGAN FIGURE j Andeft 1994/95 WATER QUALITY IMPROVEMENTS Associates \49\49556\49556W1.DWG 8/29/94 COMM. AN~ MEMO city of eagan DATE: September 12, 1995 TO: Ken Vraa, Director of Parks and Recreation Dorothy Peterson, Superintendent of Recreation FROM: Paula Nowariak, Recreation Supervisor SUBJECT: Summer Program Report The summer of 1995 has ended. Fall is here, but time must be spent reviewing a summer that was filled with new programs, old favorites and many opportunities for the youth of Eagan. • SUMMER IN THE PARK 1995 1995 1994 1994 1993 1993 PARK Total Average Total Average Total Average Registration Attendance Registration Attendance Registration Attendance Bridle Ridge 152 50 169 46 186 55 Captain Dodd D 55 25 42 19 - - Carnelian D 29 8 60 - - - Evergreen 76 46 65 39 45 22 Goat Hill, 5 & 6 * 52 30 89 37 84 42 Mueller Farm 108 49 116 39 71 18 Northview 103 40 128 56 181 74 Quarry - - 14 10. 27 17 Rahn 127 61 112 54 90 41 Ridgedt f 93 31 115 43 80 40 Skyhill 110 48 106 55 78 32 South Oaks 93 31 57 23 62 29 Walnut Hill 133 53 160 56 103 33 Late Registrations - - 84 - 102 - Skyhill, 5 & 6 53 27 49 22 45 23 Total 1184 x;366 x,154 << united registration 2-day per week program 0i. Total Summer in the Park registrations remained consistent at most sites. South Oaks, Captain Dodd and Rahn all experienced increases in daily attendance. Northview, Mueller Farm, Bridle Ridge and Walnut all remained consistent with their daily attendance. Camelian was switched to a two-day per week site as well as from afternoon to morning, which may have contributed to its low attendance. Participants were limited to choosing one primary morning site and one primary afternoon site which may have resulted in the lower overall numbers of some sites. A thorough review of the Summer in the Park program as well as each individual site should be made to best deliver recreational services to the community. One idea is to look at changing this program into the camp format. Another issue to explore is to divide children into smaller groups by ages. FIELD TRIPS/SPECIAL EVENTS Bubbles and Water Day 06-15-95 535 Skateville 06-22-95 360 Beaver Mountain 06-29-95 103 Discovery Zone 06-29-95 126 Minneapolis Loons 07-06-95 139 Circus Arcade 07-13-95 220 Picnic in the Park 07-20-95 347 Finale Pizza Party 07-27-95 578 5 & 6 year old Party Day 07-18-95 65 Summer in the park trips and special events were well attended. The Minneapolis Loons was a new trip offering this year. The highlight was Picnic in the Park. Over 300 kids enjoyed music, food, and dancing at Trapp Farm Park. Pizza Party was stormy and rainy, but 148 pizzas were enjoyed by over 500 kids. Waponful O'Fun 1995 Total 1995 Average 1994 Total 1994 Average Park Registration Registration Registration Registration Bur Oaks 31 26 17 Holz Farm 11 15 10 Highview 10 (Fish Lake) 10 4 Kettle 21 20 12 Lexington 17 14 11 Oak Chase 15 13 6 Wescott Station 19 15 6 The Wagonful O'Fun numbers remained consistent compared to last year. Average attendance was low at: some sites. (Some may be due to weather.) This program should also be thoroughly reviewed to determine Its' effectiveness to the community. fig. Teen Programs the Clubhouse was a new program offered for teens ages 11 to 14. Only ten participants signed up, so the program had to be cancelled. It was disappointing to see the lack of interest in this program because in the past we've had some success in providing activities for this age group. A Sports and Games Camp was also offered for this age group and was cancelled due to lack of registrations. We also saw decreased attendance in the Summer Fun Day Trips, specifically for the 11 to 14 year olds. Three trips were cancelled due to insufficient registrations. A review of marketing techniques and trips offered is needed for this program. A different method of distributing flyers and information may be needed. Summer Fun Day Trips Crystal Caves 06-16-95 56 7 to 11 Horseback Riding 06-23-95 24 11 to 15 • Cleary Lake park 06-20-95 cancelled 11 to 15 Beaver Mountain 07-07-95 67 8 to 15 Shakopee Pool 07-14-95 25 11 to 15 • Shopping Spree 07-21-95 cancelled 11 to 14 Sport Spree Fun Park 07-28-95 18 11 to 14 Chaska Community Ctr 08-04-95 cancelled 11 to 14 • Joint trips Burnsville ew Programs Many new programs were offered this summer. For preschoolers, a Little Ones Sport Camp was offered. It was offered for two days in August for 4 and 5 year olds. It was well received by 46 participants. Participants want a week-long session next year. Friday Friends, Play With Me, and Me Two were all offered for the first time this year. They were all filled to capacity, with 31 participants. Play With Me and Me Two had waiting lists that could have filled additional classes. These programs could not expand due to lack of space and teachers. Additional facilities will be explored for next year. The following camps were new offerings this year. All were well received. Arts and Crafts Camp Ages 5 to 10; 3 days from 1:00 to 3:30 at Bridle Ridge and Goat Hill Park. Total of 60 participants - filled. Originally offered one section, added a second. Mystery Camp Ages 6 to 12; 5 days from 9:00 to 11:30 at Goat Hill Park. Total of 30 kids - filled, and had a waiting list. Summer in the Park Ages 6 to 12; 5 days from 1:00 to 4:00 at Bridle Ridge. One section with 25 Camp participants. Little Ones Sport Camp Ages 4 and 5; 2 days for 1 1/2 hours each day at Downing and Mueller Farm Parks. Total of 46 participants. O~' Kids Around the World A joint offering with Burnsville Parks and Recreation. Six participants from Camp Eagan and 21 from Burnsville. Kids ages 7 to 10 explored different cultures by playing games and crafts. Two-day camp from 10:00 to 3:00. Camps The fifth annual Safety Camp was held on August 7, 8, and 9 at Thomas Lake Park for 89 eight and nine year olds. This camp is a joint effort with the Fire and Police Departments. Beautiful weather, good presenters and great staff all contributed to a successful camp. Highlights were a k-9 demonstration, National guard helicopter and electrical safety demonstrations. A new session this year was on Violence Prevention. James Sipe, a family psychologist, presented the "Chill Drill", an anger management tool for kids and their families. Dr. Sipe's message was: Anger is ok, violence is not. His presentation captured the attention of everyone involved. The camp ended with an awards presentation and family picnic which was attended by over 350 people. Day Camp was held for the third year at Camp Sacajawea. The camp was at capacity with 50 campers. Campers were kept busy Monday through Thursday from 9 a.m. to 3 p.m. with an overnight on Thursday. Fire building, fishing, games, crafts, outdoor cooking and making new friends were experienced by all. Look at expanding for next year. Sports and Games Camp was held at Bridle Ridge Park for 6 to 10 year olds. The camp was held Monday through Friday from 9 a.m. to noon each day. A different sport was emphasized each session. Sports covered were basketball, baseball/softball, soccer, and traditional games. There were 41 participants. Nature Camp continues to be a popular program. A three day camp was offered at Trapp Farm with 35 participants. A two-day camp was offered at Thomas Lake with 40 participants. The camp was led by Naturalist Tim Lundahl. The kids made leaf print t-shirts, insect catchers, examined pond critters and went hiking through the park. Both camps were filled to capacity. Tiny Tots Camp was offered for children going to preschool for the first time or who wanted to find out more about the Tiny Tots program. The children came Monday through Friday for one week. Eaaanettes - Fun With Dance The format of this program changed somewhat this year. The changes were the cancellation of the 4th of July parade in which the Eaganettes have always marched and the format of the traditional recital. The recital was changed to a parents performance that was held during the day on the last class days. The Monday/Wednesday classes held their performance at Oakridge Elementary, and the Tuesday/Thursday classes held their performance at Woodland Elementary. This resulted in less crowding in the gym and shorter performances (less than one hour). In all, 131 children participated in Eaganettes and another 38 were involved in Mini-Eaganettes compared to 160 and 31 respectively in 1994. Meredith Cable filmed the performances for viewing on cable TV. Four instructors shared the responsibility of teaching dance movements to the participants. Added into the teaching this year were basic cheerleading and danceline moves. The changes and additions to the program this year were well received by all involved. It was a positive change to a program that had been the same for many years. £l0 Instructional T-Ball this program continued to be a popular. Four sessions were offered during the morning hours for 5 year olds. Two sessions were offered for 6 and 7 year olds. The program emphasized basics such as base running, correct throwing and batting techniques as well as listening to Instructions. Evening T -ball for parents and their 5 year olds was again offered. Goat Hill Park and Sky Hill Park each had two sections of participants. Two staff were on location for each session to facilitate the instruction. After a few Instructional sessions, games were attempted along with a parent at each child's side to help them remember what to do. Many positive comments were made by the parents, kids and staff on what a great program this was for all involved. T-Ball 1995 1994 1993 5 year olds 105 128 146 6 and 7 year olds 53 78 61 Total . X08.. Evening T-Ball 79 74 Total 237 280. Preschool Programs your sections of Tiny Tots for 3, 4, and 5 year olds were offered at Goat Hill and Rahn Parks. A total of 60 .iildren registered compared to 55 in 1994 and 68 in 1993. Camp Preschool was a popular program for 3, 4, and 5 year olds. Each week had a different theme (Animals, Fairy Tales, Under the Rainbow, Professor of Science and Sensory Summer Fun). Participants registered week by week. A total of 85 children participated. Games Kids Play and Fitness and Fun both saw steady attendance. Fifty four children registered for four sessions of Games Kids Play and thirty three in three sessions of Fitness and Fun. Locations were Oakridge and Woodland Elementary Schools. Staff A staff of 39 including one program assistant, 20 leaders and 18 assistants provided the activities for the youth of Eagan. The staff was again very experienced with many studying education in college or are currently teaching during the school year. Two full days of staff training was held before programs began. Behavior Policy The institution of a written uniform behavior policy for all programs was well received by staff, parents, and participants. Discipline problems were minimal this year compared to last year's aU-time high. Scholarships There were twelve requests from families for program fee assistance. A total of $377.50 for 21 children was assumed by the department to cover these costs. Most of the scholarships were half scholarships where the participant paid half. In 1994 there were 23 requests. Total costs assumed were $834.50. Summary The 1995 programs were very successful. Attendance was steady in almost every program. Each year brings a new set of challenges. Providing low cost programs with high quality staff continued to be a challenge for recreation staff. 1995 saw an increase in camp offerings and two-day program offerings. The public responded by filling up most of these programs. We will continue to add to our camp offerings as well as the reevaluate each current program that we do. Highlights 1. Summer in the Park/Wagonful O'Fun * Evaluate each program site for SIP and Wagonful O'Fun. * Look at offering Summer in the Park in the "camp format". * Limit participants to one primary morning site and one primary afternoon site. * Look at dividing children into programs by ages. * Explore new field trip ideas. 2. Teens * Explore new field trip ideas. * Review marketing strategies. 3. New programs * Little Ones Sport Camp was well received. • Continue short preschool offerings. * Explore additional facilities. * Mystery Camp and Arts and Crafts Camp. 4. Camps * All camps were very popular. * Keep more options for August camps. * Fifth annual Safety Camp. * Expand Day Camp. * Nature Activities are popular. 5. Staff * 39 Staff * 22 returnees, 17 new 6. Issues * Evaluate all SIP program sites and program content. * Devise more "camp format" options. • Expand nature offerings. q. ITO-, city of eagan MEMO DATE: September 7, 1995 TO: Ken Vraa, Director of Parks and Recreation FROM: Jon Oyanac, , Recreation Supervisor SUBJECT: Summer Report SOFTBALL 213 teams participated in 25 leagues played Sunday through Friday evenings and Wednesday mornings. Over 1500 games of adult slo-pitch softball happened on the eight fields at Northview Athletic and the three fields at Rahn Athletic. 57 teams went on to district, region or state tournaments. Eagan hosted a two-game tune-up April 22 and a league tournament June 10 and 11. July 29 and August 5 - 6 were our league play-offs. The summer season ended with the Women's D State Tournament held here August 11 - 13 and the Men's E State Tournament August 19 - 20. Fall softball began August 14. Six new fields will be in use for the 1996 season at Lexington and Diffley. Rahn Athletic will be turned over to youth athletic teams. With the additional fields comes the question of increasing games for current leagues or adding leagues for new teams. The League Leadership will be wrestling with that issue along with the policy regarding the limit of non- resident players. More may be presented at commission meetings this fall. NATURE PROGRAM A wide variety of nature programs were offered for all ages. Most were well received. A few were cancelled this first time around. Due to little or no interest, all three family story/nature activity times were cancelled. These were scheduled for Saturday mornings. Perhaps a different day and time will work next year. Evening Nature Crafts was cancelled. This was an attempt to reach the non-athlete and those not available during the daytime. One other evening nature camp did occur July 17 and 18 exploring wildflower art. Eleven youth were registered. Three daytime nature camps saw 10, 30, and 23 campers become naturalists on the topics of mammals, reptiles and amphibians, and marine biology. Three adults only nature programs averaged six participants each. Wildflowers, nature discovery and nature photography were covered. The Fabulous Fridays offered ten different topics from dinosaurs to pond scum. Participants could sign up for one, a few, or all ten sessions. An average of 21 youth enjoyed a variety of nature adventures. CAMP CREATIVE This Friday morning program explores the creative process and bringing out the zaniest in everyone. Youth can register for all seven sessions or their select few. The younger section averaged a full 30 participants per session. The older youth averaged 15 creators. IN-LINE SKATING Fifty-two people took lessons on their in-line roller skates this summer. Four advanced skaters challenged themselves on a variety of apparatus during the "street-style" lesson June 24. HOLZ FARM This was a busy summer for beginning the activity for plans regarding Holz Farm. This will carry on possibly for years to come. The process is proving to be challenging and rewarding. MOVIES IN THE PARK Thirty cinema buffs enjoyed nature movies June 13 as they fought off nature's mosquitoes. This program was cut short in July and August when the library ceased checking out 16mm films. OUTDOOR BASKETBALL Only two adult 3-on-3 basketball teams registered for this year's summer league. One youth team was interested as well. This is the second consecutive year this league has been cancelled. WALKBIKE CLUBS These groups met jointly once a month during the summer. Individuals continue their own program and earning awards. Small groups meet for weekly walks, also. The format will be changing for these members beginning this fall. There will no longer be monthly meetings. The dub will expand to the cities "south of the river." There will be a membership fee, quarterly newsletter, quarterly event, and awards for milestones achieved. WIFFLE BALL For the second year adults and teens were offered this unique opportunity. For-the second year no one was interested. Not one. Zippo. Nada. I will be available to answer questions at the Commission meeting. qt. Betty Rockswold 1522 N. Greenwood Court Eagan, MN 55122 8 September, 1995 Dorothy Pederson Eagan City Hall 3830 Pilot Knob Road Eagan, MN 55122 Dear Dorothy, I wish to thank you, with all my heart, for your efforts to have a bench made in honor of my daughter, Jann Matuseski, plus the adding of the memorial plaque and setting the bench in place at Rahn Park. There are no words to express the heart-break of losing Jann. Her wishes were to be cremated and her ashes scattered. We found this left such a large void in re- covering from the grief we felt - her children, myself, her brother Joel, cousins and many others. We knew that we had to honor her time here, not only for her, but also for us. Last Sunday, we had a large family gathering at the bench. Her cousin, Rev. Peter Johannsen conducted a short service and some of us volunteered our emotions and memories of Jann. It was what we needed to do. The bench is set in a beautiful spot, and we hope it will be enjoyed by. many coming to enjoy the park and it's facilities. Thank you again. Most sinderely, Y~l Q6. 2243 James Street Eagan, MN 55122 September 7, 1995 Mr. Ken Vraa Director Parks and Recreation City of Eagan 3830 Pilot Knob Rd Eagan, MN 55122 Dear Ken, As a resident of the Oak Cliff Neighborhood I would like to express my concern for safety in our great neighborhood as Slater Road is opened up to Burnsville Parkway. While my neighbors and I have known this would happen for many years we are today more concerned than ever with anticipated increase in traffic which will occur as a result of this greater access to Cliff Road for all of the residents of Burnsville. Of immediate concern to us is the safety of every one who currently travels (both walking and biking) along Slater Road. During the past year while the end of Slater Road has been developed a significant amount of additional traffic has been generated but I'm concerned that this is only a preview to what is about to happen. I believe that extending the sidewalk along Slater will go a long way toward protecting the residents and in particular our children. This will also help most of the residents of this area to maintain access to our park (Slater Acres) which unfortunately Is on the other side of Slater from most of us. I recognize that you and the Parks Commission may not have the funding necessary to complete such a project immediately but would urge you to include funding for this very important safety project in the 1996 budget. Thank you for your attention to this matter and please let me know of your progress. I can be reached at 895-8165 or 726-7436 during the day. Sincerely, D glas B. Hultberg Septewtbex 11, 1995 Mayor City ofr Eagak 3830 Pitot Kkob 12oad Eagak, MK. 55122-1897 Dear Mayor, 1Aowtas Egak: It is uitR deepest xegxet tiat I .lust ikfrorwt you ofr wty decisiok to xesigk tw K wty positiok as. a wtewtbex ofr tie Advisory Paxf2, QeCxeatiok akd)Jatuxat QesouxCes Corulissiok. r tut away stwkgty about tie voxle ofr tie Cowutissiok akd tie positive wte tat it Ras !it tie cowtwtukity. Ukfroxtukatety, tRere We beck tuo sigkifricakt ciakges tiat afrfrect my ability to Gutty participate ik tie uoxf2 ofr tie 0oiNtissiok. c5 USt, wty job xespoksibitities vitt be C&Qkgikg wild Litt .teak idettifryikg Km objectives akd tiwte tikes tint would teave me uiti less frtexibitity to participate ix Cowutissiok akd Cowutittee busikess. Secokd, r Rave beek accepted to cUawtlike Ukivexsity's Graduate Public Ad*ikist atiok Progxawt Am r vitt be. puxsuikg a Doctorate ik Public }ldwtikistratiok uiti a frocus ht kok profrit Moi agewtekt ok a part-tiwte basis. Jv(y frixst class begiks tiis eVekikg. 76 exQitewtekt r frett viek I frixst applied to be ok tie Q.o*t tissiok is Stitt vita me. I Rave beek very iitpxessed wits tie work ofr tie Cowtwtissiok akd tie support tint it xe- Ceives trwwt you aid wte.a bexs ofr tie City Coukcit. So, it is kot easy box wte to step dovk. SitCe I wilt be ukabte to frutty Comxt wtysetfr to tie activities ofr tie Cowl lissiok akd iK paxtiCUtar tie vot ofr tie -votz ff aitK Taste joxce, I believe r .last attou sowteoke else tie ' oppoxtukity to save uRo cak devote tie kecessaxy awtoukt ofr tiwte. lAaki2 you frox attovikg wte, to serve. I uitl Coktikue to watc& tie pxogxess ofr Eagak as it plaits box tie frutuxe vita pails, xwcxeatiok aid katuxat xesouxces as a part ofr tie web-oi- titre tRat Ups to make Cagak a livable comukity. Si eWat,~ikgtok cc: Kek cyxaa Joik Oyakagi