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12/18/1995 - Advisory Parks & Recreation Commission AGENDA ADVISORY PARKS, RECREATION AND NATURAL RESOURCES COMMISSION EAGAN, MINNESOTA Monday, December 18, 1995 7:00 PM Eagan Municipal Center - Community Room A. 7:00 PM Regular Meeting B. Call to Order and Pledge of Allegiance 7:02 pm C. Approval of Agenda 7:03 pm D. Approval of Minutes of Regular Meeting of November 20, 1995 7:05 pm E. Visitors to be Heard 7:07 pm F. Department Happenings Page 3 7:10 pm G. Consent Agenda 11) Fox Forest Additon - Ramstad Pages 5-8 7:15 pm (2) Wescott Hills 5th Addition Pages 9-13 H. Development Proposals 1. Old Business (1) Adult Softball - Outside Player Fee Pages 15-17 7:20 pm J. New Business (1) Wescott Service Center Page 19 7:30 pm (2) Park Naming - Lexington Diffley Athletic Site Page 21 Red Pine K. Parks Development Update 7:40 pm L. Water Resources Update (1) Schwarz Lake Update 7:50 pm (2) Natural Resources Subcommittee Update M. Other Business and Reports (1) Rescheduling January & February Meeting Dates 8:00 pm N. Round Table 8:02 pm 0. Adjournment 8:05 pm The City of Eagan Is committed to the policy that all persons have equal access to its programs, services, activities, facilities and employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation or status with regard to public assistance. Auxiliary aids for disables persons wishing to participate are available upon request at least 96 hours in advance of the events. If a notice of less than 96 hours is received, the City will make every attempt to provide the aids. REMINDER The Commission will hold a workshop session following the regular meeting to continue it's review of the CIP. - city of eagan MEMO DATE: DECEMBER 14, 1995 TO: ADVISORY PARKS, RECREATION AND NATURAL RESOURCES COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION SUBJECT: DECEMBER 18 COMMISSION MEETING The last regularly scheduled meeting of this year is Monday, December 18 at 7:00 pm. We will meet again in the Community Room. This month's agenda is very light, which should permit us to adjourn early. Staff would like to meet in the conference room following the meeting to continue our discussion of the C.I.P. - Caponi - Referendum issue. I'm suggesting that we set a closure time of 9:30 pm unless everyone is in agreement to extend beyond that time. I will also be providing you with a revised Park Site Fund summary sheet. An error was made which included the $525,000 fund transfer in two separate years, thus overstating the Project 1996 Year End Fund Balance. This has been a very busy year for the Commission - a year with numerous successes and accomplishments. The closing on Holz Farm, start up of the Holz Farm Task Force, the work effort of the Natural Resources Sub-committee, the Civic Arena, the review of dozens of subdivisions including the Opus proposal for Eagan Promenade,one of the largest ever in the City are just a few of the issues the Commission can take a measure of pride in for having been involved. I want to take this opportunity to thank each of you for your time and effort to make Eagan parks, it's recreational programs and it's natural resources better for the community. Respectful) su itted, Ken Vraa Director of Parks and Recreation KV:cm EAGAN PARKS AND RECREATION DEPARTMENT HAPPENINGS NOVEMBER, 1995 1. The new recreation registration system is now on line. This networked system is temporarily on the client server located at the maintenance facility. The net affect is slow response time. Staff anticipates improved speed when the Municipal Center network is installed in late January. 2. Staff have spent the better part of three days with LOGIS training staff to learn the new registration system, enter baseline data and enter winter program registration information. 3. The Department is also now on line with VISA/MasterCard. Registrations currently are mail-in or drop box; entries have been batched rather than 'live'. 4. Staff will hold its annual meeting with Eagan Hockey Association coaches concerning outdoor practice ice. The Department's new 7 days per week maintenance operation will also be announced. Although the Association has grown to 41 teams, 2 more than a year ago, no increase in practice ice time is required. This enables the Department to provide open skating time for neighborhood children. 5. The ISD 196 Family Collaborative Policy group continues to meet each month. Procedures are now in place for accessing the flex funds. Currently school personnel are the most likely users of the system. the Department may find instances of need during the summer months. 6. Staff has begun meeting with Community Action Council representatives concerning greater CAC presence in the city. The City and CAC are only in inquiry and discovery stages. 7. Eagan Seniors met in the new Community Room for the first time this month. Several hearty souls braved the sleet to come to try out the new quarters. They like the room and the kitchen worked handily for the groups' needs. 8. The Department of Natural Resources has distributed information concerning the Local Grants Program. Although funding is uncertain, staff is considering resubmitting North Park. Opportunity may exist to submit Wandering Walk Park to the Natural and Scenic Area Grant Program. 9. With the advent of the outdoor skating and tubing season upon us, requests for ice time or reservations at the Trapp Farm tubing hill are being received. At this time, calls are from broomball teams for practice time and church youth groups for regular winter activity. 10. 23 staff have been hired to work as Winter Recreation Leaders at the twelve sites offering skating and tubing. 8 of the 23 are substitutes only. This means that seven sits can be covered leaving 5 unstaffed sites to date. Spread the work that we are looking for about 15 more staff! Sites are scheduled to open December 21. 11. The fall basketball season is concluding. 5 teams played in the recreational 3-on-3 league. 14 teams played in the 5-on-5 officiated league on Wednesdays and eight teams in the Thursday league. 12. The Holz Farm Task Force is compiling information and ideas into a report form. A draft will be presented in February at the Advisory Parks, Recreation and Natural Resources Commission meeting and at a City Council meeting. These will also serve as public hearings. A final report will then be presented around March. Horizon Roofing will begin roof replacement of the farm house before the end of 1995. 13. Registration is happening now for adult winter sports including basketball, broomball,4-on-4 hockey, boot hockey and volleyball. Play begins in January. Advisory Parks, Recreation and Natural Resources Commission December 18, 1995 CONSENT AGENDA FOR COMMISSION REVIEW AND RECOMMENDATION A. Fox Forest Additon - Ramstad 1. This subdivision shall be responsible for a cash parks dedication. 2. This subdivision shall be responsible for a cash trails dedication. 3. This subdivision shall be responsible for a cash water quality dedication. 4. There are no wetlands on site. 5. The Tree Preservation Plan shall be accepted as presented. B. Wescott Hills 5th Addition 1. This subdivision has previously met its parks dedication requirement. 2. This subdivision shall be responsible for a cash trails dedication. 3. This subdivision shall be responsible for a cash water quality dedication. 4. There are no wetlands on site. 5. There are no significant trees on site. -city of eagan MEMO TO: Ken Vraa, Director of Parks & Recreation FROM: Mike Ridley, Senior Planner DATE: December 12, 1995 SUBJECT: Fox Forest Addition - December APRNRC Peter Ramstad is requesting approval of a rezoning of 5.5 acres from Agricultural to R-1, Single Family and a Preliminary Subdivision consisting of three lots on the same 5.5 acres for parcel PID# 10-02200-031-76 which is located north of Diffley Road (CO. RD. 30) and west of Lexington Way at 4135 Lexington Way in the SE 1/4 Section 22. The property is unpiatted and there have been no previous development proposals for this 5.5 acre site. A single family home owned by Donald and Lucille Warkentien currently exists on the property. The site is heavily wooded and characterized by significant topography. The grade changes from the high point of the site in southeast comer with a 980 elevation to the low point in the north-central area of the site with a 912 elevation. There are a total of 601 trees on site that are 6" in diameter and larger. The proposed rezoning to R-1 is consistent with the D-l, Single Family Guide Plan designation for this site and will be consistent with the existing zoning, development, and Guide Plan designations in the vicinity. There are no wetlands on site and the Tree Preservation Plan submitted is acceptable. nn %;K N ',~`'1^ 1 1 ANl:F.1~ l1XI rT J K. R:r • , `I gyp. T },K. E7 A IAr NA I . 11 W 1 ULLER/ ELRd <i~ u iJI ~~vr~ ! r ° ? FARM PAR R90R Ct StA, /J k 1 rH K~C` yLSTA v C FAl MA AL : CT f~.. VERL00K PL. S. f 1 WG ~J ,y Y / j a 2 s O.~ S.N. yYAYMI ISH 10 NyARK Hl! LEY ~ ~ t ° 6F ~ q DOE t. L ~ O r 1~ If`? /VI, A 1\/ CT. Ct ~'t E 0. ARK ' W P~ 72 ll Q SM. , ~scoku t?1@~ O1 ~ 1.< u o ? 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' J , , • • • , , , , •1 Tr.. .!TAB.. 3 -city of eagan MEMO TO: Ken Vraa, Director of Parks and Recreation FROM: Julie Farnham, Planner DATE: December 12, 1995 SUBJECT: Wescott Hills 5th Addition - December APRNRC Wobken Walsh Noreen Architects is requesting approval of a Rezoning from R-4 (Multiple Family) to R-2 (Duplex); a Preliminary Subdivision consisting of a re- subdivision of five lots (Wescott Hills Revised 3rd Addition, Lots 15-19) into four lots (proposed Wescott Hills 5th Addition); and a Variance to allow one lot to be less than 100 feet wide (92.5 proposed) and less than 15,000 s.f. in area (13,875 proposed) as required by City Code. The property is located south of Yankee Doodle Road at the intersection of Wescott Square and Wescott Trail in the NE 1/4 of Section 14. The requested rezoning from R-4 to R-2 would allow development of duplexes on this property. It would result in a lower density development than allowed under current zoning and would provide a transition between the higher density apartments to the west and the townhomes, duplexes and single family development to the north, west, and south. Three of the four proposed lots meet or exceed City Code requirements for lot width and area. Variances are requested to allow Lot 18 to be narrower (92.5 feet) and smaller (13,875 s.f.) than required by Code. The variances are needed primarily because the entire width of Wescott Trails (private road) is located on Lot 19. In order to achieve sufficient buildable area on Lot 19, the lot must be much wider than the minimum 100 foot width required. As a result, the site is not wide enough for Lot 18 to be 100 feet wide. These conditions are unique to this property. In addition, the site plan submitted illustrates that this smaller lot can accommodate the proposed duplex development. As such, staff believes the requested lot variances are merited. In addition, there are no significant trees on site and no jurisdictional wetlands that will be affected during site development. y4 CO. 26 LONE OAK AO LONE OAK RO CO. R0. ai t1LEI.l RD. EL P z ALDRN OR. F~LSIDE K S T. Iv ~ IKI 01 d 0. YANKEE DOODLE 51 ' CARRIAGE I#LS WE I GOLF COLRSE I T vcw r or op; wO SKT - - LN- - - - CRT AK WESCOTI 13- - - i ST r STATION Y T. PARK 39 S FAN P 1 CT' CT. Tr T CT VERLOOK PL. SOUTH 'CW O 5l11Y L T 72 I t r WESCOTT ROAD /L T T I ANDERNG LOCATION ZONING R-4 Multiple Family (Requesting rezoning to R-2 Duplex) BEN i ...'~r..- wefCOTT~ WD f U P Cam, w 1 iI1 COMPREHENSIVE GUIDE PLAN wo D-111 Mixed Residential (6-12 du/ac) / ~ w~ wa w P w R fl • Ito Ora • 2 N . • 1s .1 S'11Yrl.l 11~'S3M 8 o a F M aC Q q 0 eJ 1 ' tow city of eagan MEMO DATE: DECEMBER 14, 1995 TO: KEN VRAA, DIRECTOR OF PARKS AND RECREATION FROM: JON OYANAGI, RECREATION SUPERVISOR SUBJECT: ADULT SOFTBALL - OUTSIDE PLAYER POLICY BACKGROUND The Recreation Sub-committee of the Advisory Parks, Recreation and Natural Resources Commission met November 30 to discuss a request from the adult softball League Leadership Committee to change the outside player policy. The issue was referred to the sub-committee at the November 20 Advisory Commission meeting. SUB-COMMITTEE REVIEW Topics of concern discussed included the potential increase in players and teams from outside Eagan, the public's perception that Eagan fields are used by outside teams, the balancing act of providing fields for youth and adult teams, and the appropriateness of the fee charged. The actual participation by outside players and teams is minimal. In 1995, 65 out of 213 teams had from one to five outside players. 160 players out of approximately 3,000 are outside the eligibility guidelines or approximately 5% of those playing. That averages out to .75 outside players per teams. The team registration procedure continues to ensure that teams meeting the eligibility requirements register before any potential outside teams. If space is available, teams are added to fill out and even up leagues. Returning teams, new teams and finally outside teams register in sequence to maintain the priority for local teams. Teams sponsors are occasionally from businesses outside of Eagan giving the impression that those players are also from outside of Eagan. Lurtsema's, Bid Daddy's Diner, West 7th Amoco, Victor's Bar and Grill, Moose Country, Kowalski's, Sun Place Tanning and Crown Rental are examples of businesses outside of the city sponsoring teams. However the players are almost entirely living or working in Eagan. The following is a breakdown of the number of teams under three categories: Eagan Business Self-Sponsored Outside Business 113 40 60 /S- Advisory Parks, Recreation and Natural Resources Commission Outside Player Policy Page 2 With over 200 teams looking for sponsorship, the task of finding a sponsor only from within Eagan is difficult. Businesses typically sponsor teams because there is a return on their investment in the form of patronage, because the business owner/manager knows the team, because the team has employees of the sponsor playing, or the owner of the business lives in Eagan but his business is located elsewhere. The sub-committee continued its discussion on the subject of youth baseball and softball field needs compared to the adult softball field needs. It was pointed out that the adult softball program has grown along with the general population as have the youth programs. Fields to accommodate these programs have increased as well. The six new fields at Lexington-Diffley increase the adult softball fields from eleven to fourteen. A net increase of three instead of six is due to the changeover at Rahn Athletic of three adult fields to the youth programs. Within the next year, the youth programs will pick up the three fields at Rahn Athletic, two at Red Pine Elementary, and two at Black Hawk Middle School. However, the four fields at Unisys are doubtful for the 1996 season. Wescott Station has a field not utilized. The Borchert Ingersoll property provides an opportunity for additional youth fields. As the adult softball program has grown there have been creative methods utilized to accommodate such growth. Game times are as early as possible, time limits have been imposed to fit multiple games on each field, the season has been stretched out to start earlier and end later, strict start times are enforced, players are encouraged to hustle in-between innings, the number of games has been held constant despite requests to increase the schedule, and lights have been utilized to allow for more teams and games. Once the fields at Lexington-Diffley have lights, the adult softball program will have adequate room through the year 2010. The sub-committee discussion continued that perhaps the youth are nearing the point of re-evaluating their scheduling and rules. Some age levels may need to play two games/practices per field. Multiple games per field may mean changing or adding rules for start times, time limits, between inning activities, and warm-ups. The days utilized for play will need to be looked at as will the start and end of the season. The adult softball program has fit 213 teams over six days a week on 11 fields. That ratio is 19 teams per field. Meanwhile, 201 youth baseball and softball teams utilize 44 neighborhood park and school fields for in-house play. Their play is usually five days per week. That ratio is under 5 teams per field. The youth numbers do not include the travel teams and older in-house teams who most likely need a one game per field schedule. Including these teams would lower the ratio further. Advsisory Parks, Recreation & Natural Resources Commission Outside Player Policy Page 3 Finally, concern was expressed regarding a loss of revenue if the outside player fee is lowered. In 1995, approximately $1,500.00 less was collected than in 1993 for outside player fees. This may mean that teams are cheating on their rosters and/or that teams are using fewer outside players. A lower fee may allow teams more flexibility in filling out their roster and encourage more honest rosters. The proposed league offerings were presented showing a projected increase of thirty teams. This increase will overcome the lesser revenue, even if the fee for outside players is lowered. 21 men's teams and 8 women's teams from West Publishing have agreed to play their games here in Eagan in 1996. Addition of these teams will negate the opportunity for outside teams to participate in Eagan leagues. It was proposed by the Recreation Sub-Committee that the number of outside players remain at a maximum of five and that the outside player fee be lowered from $25.00 to $15.00 per player. The policy would be monitored for the 1996 season and evaluated. This compromise allows for evaluating the effect of changing one variable at a time. The door was left open for adjusting the policy as need dictates. ACTION TO BE CONSIDERED To change the adult softball outside player policy to maintain the limit of outside players at five but lower the fee per player from $25.00 to $15.00. JO:cm c6\outside. p1r MEMO _ city of eagan DATE: DECEMBER 11, 1995 TO: ADVISORY PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MEMBERS FROM: y DOROTHY PETERSON, SUPERINTENDENT OF RECREATION SUBJECT: WESCOTT SERVICE CENTER APARTMENT The purpose of this memorandum is to inform the Commission about the status of the Wescott Service Center apartment. No Commission action is required. BACKGROUND For the past 18 months, the City has rented an apartment at 949 Wescott Trail from which recreational activities have been conducted by Youth Development Coordinator Walker Lee Ashley. The rental agreement has been, the City paid 50% of the normal rental rate. The balance of the rent was covered by the various owners of Wescott property. The Department's FY 1996 budget was prepared assuming continuation of this arrangement. No indication had been given that property owners were considering a change. A new lease for 1996 was presented to the City for signature in mid-November. A cover letter from Steven Scott Management was attached stating that the property owners would no longer cover 50% of the rent. Additionally, the City will be billed for property tax increases pertaining to homestead status. FACTS: • A six month lease has been negotiated and signed. • A search has begun for grant and/or partnership assistance. • The service center in Wescott will close on June 30, 1996 if partners are not found. • Grant application writing is in progress. • Funds from the ISD 196 Collaborative Grant may be permissible. In addition, as a result of conversation with the City Council at the November 28 joint Council/Commission meeting, inquiry concerning potential purchase of the apartment is being pursued. 95Commoissiontwescott. apt ,q. - city of eagan MEMO DATE: DECEMBER 14, 1995 TO: ADVISORY PARKS, RECREATION AND NATURAL RESOURCES COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION q DOROTHY PETERSON, SUPERINTENDENT OF RECREATION SUBJECT: f' PARK NAMING BACKGROUND Department policy is to officially name city parks. Typically an ad-hoc committee of the Commission has provided one or two alternative names for a park. The Commission, as a whole, or any member may bring forward a name for consideration. The Commission forwards its recommendation to the City Council. FACTS • Lexington Diffley and park 35E (Red Pine) have not been officially named. • Informally, the parks are being called Lexington Diffley Athletic Fields and Red Pine Park. • Commission members may wish to visit the trial signage at the comer of Lexington and Diffley. Staff are reviewing size, color and relationships for signage at that comer. • The Department's work plan looks to implement a signage plan in mid-February. • The ad-hoc park naming committee of John Rudolph, George Kubik and Michael Vincent may wish to provide alternative names. FOR COMMISSION ACTION The Commission may choose to recommend to the City Council the official adoption of the names Lexington Diffley Athletic Fields and Red Pine Park. OR The Commission may wish that the ad-hoc committee study historical or other aspects prior to formulating a recommendation. OR Suggest other names at this time for further consideration. KV/DP:cm o2 NO121W95 01O:45 AM p212 P~ - City Leader Keeping with the c ~ ~ ie site of Carriage L r~~ ,•.r yr public facility. We hope we can i he concerns and wit e Carriage Hills Nelghborho We again are tell, / 'evel a golf course effecting t ;of dwelling. Sincerely, the Curimwn Cindy Webber Rick Nelson Kathy Fraher Colin Thorpe Sharon Beckman Jeff Tourke Rachael Thorpe Newman Brad Johnson Frank Bomberg Mary Lou Thorpe Julie Johnson Allan Ray Claus Thorpe Newman Brent Moor Jeff Anderson Bryce Thorpe Kathy Moor Beth Gatzke Richard Thorpe Randy Bowman Viola Schwelkert Mary Halverson Cheryl Gonzalez Jesus Gonzalez Tony Halverson Ed Hammasch Tim 'Schwelkert Pat Knolan Fred Wessel Maria Schweikert John Bloomquist 1 Jan Larson Alan Surratt James Ashton Tom Rybak Sue Rybak Nanette Ashton Chip Baker Patricia Surratt Joan Smith Fran Breshen Cheryl Daniels' 3 Ron Goedken Susan Undwall Jeanine Surratt-Atty. David Eckstrum Pat Rantial Chris Schreier BiiI Giefer Marty Guetzalff George Johnsen Ann Marie Tenoff Edmund Charles Willliamson III Rita Tester John Bloomquist Donald Barrett Richard Tester Cheyl Molby Proctor Richard Al Lubbers Gary Geister Joe Bange Rene Farlee Dave Czaplewski Carolyn Czaplewski Linda Stuttgen KareiReloux Laura Harris Gary Stuttgen Rho a Miverson Greg Harris Vern Winge Gerry Kranz D4bbie Herrick 4Charlott Mardell Shel Zanter Jane Zanter Thresa Bergum Jerry Larson Jim Herrick Jim Smith Phil Bergum Susan Sheffield Tom Rockwell Lori Daup 'Cheryl Marie Daniels Anita Rockwell ; Joann George Pamela Carlin 1 ` I> ot . -93% J 12-08-95 12:45PM P002 #33 w I Subject to Approval MINUTES OF REGULAR MEETING OF ADVISORY PARKS, RECREATION AND NATURAL RESOURCES COMMISSION EAGAN, MINNESOTA NOVEMBER 20, 1995 A regular meeting of the Advisory Parks, Recreation and Natural Resources Commission was called to order at 7:00 p.m. on November 20, 1995 with the following Commission Members present: Cindy Lynch, John Rudolph, Sherie Wallace, Lee Markell, George Kubik, Stephen Thompson and Michael Vincent. Commission Members David Szott, Ken Tyler and Jonathan Widem were not present. Staff present included Ken Vraa, Director of Parks and Recreation; Dorothy Peterson, Superintendent of Recreation; Paul Olson, Parks Superintendent; C.J. Lilly, Landscape Architect/Parks Planner; Rich Brash,Water Resources Coordinator; Gregg Hove, Forestry Supervisor; Jon Oyanagi, Recreation Supervisor and Cherryl Mesko, Secretary. Michael Vincent moved, George Kubik seconded with all members voting in favor to accept the agenda as presented. Michael Vincent moved, George Kubik seconded with all members voting in favor to accept the minutes of the regular meeting of October 16, 1995. Items highlighted by Director Vraa included the hiring of Paul Watry to fill the park maintenance position; the plan to establish a 7-day-a-week rink maintenance plan; projects to be completed by the Tree Trust crews through the winter; special recognition of the street department for their assistance in paving; planning for winter recreation programming which will be included in the upcoming winter brochure; initiation of the use of Visa/MasterCard for registrations which will begin in December and the settling-in of staff in the new office space at the Municipal Center. There were no Consent Agenda items for the Commission to review. i There were no Development Proposals for the Commission to review MOSQUITO CONTROL SUMMARY Parks Superintendent Olson explained that the Advisory Commission had been asked to review and make a recommendation to the City Council regarding the continuation of mosquito abatement in the City of Eagan. The recommendation made by the Commission, and accepted by the Council was that mosquito control measures would continue through the MMCD and an annual report would be provided by the MMCD outlining the amount of chemicals used each year and in what areas they were used. Olson explained that Dave French and Jim Stark were present from the MMCD to provide that update. Advisory Parks, Recreation and Natural Resources Commission Minutes of November 20, 1995 Meeting Page 2 Dave French continued that their task was to attempt to review what was done during the 1995 mosquito season and break it down by City park. March was when briquets were placed in several areas for larval control. In May the larvae was controlled with Bti pellets followed by spraying of adults the later part of May. Spraying from the air is not part of the mosquito control in Eagan, French continued. The MMCD continued to monitor tree hole mosquitos as well as participate in an accelerated education program in areas where this mosquito was found. Monitoring and education will continue through 1996, French concluded, however there has been a significant budget decrease for 1996 and the MMCD is in the process of re-organizing. The net result of the budget cuts may be that briquets are not used in 1996 which would mean that there would be more spraying in the parks. Commission Member Rudolph asked what the "acceptable" count of adult mosquitos was during the monitoring process. Mr. French responded that a count of 130-150 equates to 2 mosquitos in 5 minutes; an acceptable number where people tend not to modify their behavior. Larger numbers result in people leaving an area because of discomfort. Commission Member Kubik asked what educational measures had been taken by the MMCD since the City Council's recommendation. Jim Stark responded 15,370 brochures were distributed through the local newspapers talking about Lacrosse encephalitis; in early May local newspapers were invited to go along with crews to see how mosquito control is carried out. Stark added that none of the papers joined the work crews. Demonstrations were done in early June in Roseville, information pieces were done on Channels 4, 5, 9 and 11 during the summer, several radio stations covered similar information pieces; information booth was staffed at the Dakota County Fair and a t-shirt give away was held to help develop more educational options, information panels were placed at the Wescott library with supplemental service information, CD Rom was established and provided to each school and library in the state, focus groups were held to determine public need and citizen input sessions were held. There were 25 service requests from Eagan residents in 1995, Stark concluded. Some programs being planned for 1996 include MMCD staff making presentations as requested, pilot programs at the high school level. using volunteers to distribute information, have an information video available, solicit better communication with local newspapers, and continue to update the City through brochures. Mr. Stark asked for information and input the Commission feels would be helpful in improving communication through the community. Member Wallace commented on the great job the MMCD has done in getting information out to the public. She suggested that because of the technical nature of the information, some thought may be given to making the information more reader friendly. Mr. Start commented that he will look further into that suggestion. Member Markell remembered that one of the recommendations made by the Council was that the City of Eagan take a leading,role in diminishing the level of chemicals used each year and asked if there was a way to use a more natural substance. Mr. Stark responded that the MMCD considers what it is currently using as biologically safe but with limited availability of other option they will continue pursuing other options. Member Vincent asked for information earlier for the next review of mosquito control since there was a significant amount of statistics and information that should be reviewed before the Commission discussion next year. Mr. Stark apologized for the lateness of the report but asked that the Commission Members, after more thorough review of the information they had provided, recommend how this annual information should be submitted for ease of reading and clarification. Advisory Parks, Recreation and Natural Resources Commission Minutes of November 20, 1995 Meeting Page 3 1996 PARK/TRAIL DEDICATION FEES Director Vraa introduced this item reminding the Commission that the parks dedication and trails dedication fees are reviewed each year so that a recommendation can be made to the City Council for adoption. Since the Advisory Commission had done a very extensive review of parks/trails dedications in 1994, Director Vraa opined that a brief review covering the last two years should be sufficient. These fees are based on land values, Vraa continued. Staff is proposing a slight increase in the land values thus increasing all the unit charges for 1996 parks dedication. The trails dedication, however shows a significant increase based on the construction cost increases that have been observed during 1995. Vraa did note, however, that the trails dedication for industrial/commercial have been recommended to remain the same as 1995. After a brief discussion, George Kubik move, Stephen Thompson seconded with all members voting in favor to make the following recommendations to the City Council relative to parks and trails dedication fees for 1996: Single Family $950.00/Unit Duplex $845.00/Unit Townhouse/Quad $800.00/Unit Apartment/Multiple $775.00/Unit Trails $150.00/Unit Commercial/Industrial $3,000/Acre Trails $ 800/Acre 1996 FEES AND CHARGES Superintendent Peterson stated that the Commission annually reviews the fees charged for private use of public park facilities and recreation equipment. There were no increases in fees being recommended for 1996 however, it was noted that there is a new facet for the Commission's review. The City must pay sales tax on the gross revenue generated by picnic kit rentals and ball fields and shelter building/pavilion reservations. Staff proposes that the sales tax be added to the fees at the time of the reservation. After a brief discussion, Michael Vincent moved, George Kubik seconded with all members voting in favor to recommend that staffs identification of 1996 fees and charges be approved by the City Council. 1996 BALLFIELD ALLOCATION Superintendent Peterson introduced this item explaining that staff has annually informed the Commission concerning the levels of use of ball fields in the City. Dorothy continued that this is an issue the Recreation Sub-committee has reviewed and came to the forefront when it was determined Lexington- Diffley fields would come on-line in 1996 coupled with the loss of the Unisys fields. The Lexington-Diffley fields will primarily be for adult use while youth sports will have 2 fields added at Red Pine Elementary and 1 field at Black Hawk Middle School to offset the Unisys fields. Also with the addition of Lexington- Diffley, the Rahn Athletic field will be assigned to youth activities. Advisory Parks, Recreation and Natural Resources Commission Minutes of November 20, 1995 Meeting Page 4 Member Kubik reaffirmed that there would be no net gain in fields in 1996. Superintendent Peterson responded affirmatively and added that after 1996, there are no new facilities on line. Member Kubik asked if fields could be lighted to maximize usage. Peterson responded that this would be part of the Commission's CIP discussion currently underway. Member Vincent thanked staff for the thorough information provided. SOFTBALL OUTSIDE PLAYER POLICY Director Vraa introduced this item indicating the interest by the Adult Softball League Leadership Committee to review a policy change for outside player fees. The Committee reviews the adult softball program after each season and makes recommendations for changes to the program. Recreation Supervisor Oyanagi continued that the current policy allows for up to 5 "outside" players at a fee of $25 per player which was instituted in 1992. Prior to that teams were allowed up to 3 "outside" players at no fee. Oyanagi continued that there are 2 issues for the Commission to consider; 1) Expand the number of outside players allowed and 2) should the fee be reduced from $25 to $10? Supervisor Oyanagi reviewed the "outside" player fee as it impacts the Women's, Men's 35/40 and Over, Mens, Corporate and Co-Rec divisions. It was thought that more teams are "cheating" on their rosters to by-pass the outside player fee. In researching other communities, Oyanagi stated that it appears that percentages of players on a team doesn't work very well nor does charging a blanket fee to address outside player issues. It was noted that there is a shift towards a more equal demand/supply ratio and that the change in the "outside" player policy will allow a proactive response that will maximize participation. Member Thompson stated there may be a need to limit the number of teams in the future, but expressed his support of the recommendation. Member Kubik responded with concern that if there is a shortage of youth fields and an overabundance of adult fields, there may be the need for some re- adjustments. Kubik recommended re-evaluation of the issue and keeping the outside player fee as it currently stands. Member Vincent concurred stating the need to facilitate youth programs first and then provide adult facilities. He suggested that youth games be placed on whatever fields are available and then fit in the adult games. Director Vraa responded that the department has traditionally tried to separate youth and adult activities and not have them occur simultaneously at the same location. Member Kubik asked if this issue could be addressed further by the Recreation Sub-committee. Superintendent Peterson responded that the sub-committee would be meeting on November 28. Member Wallace reiterated her concern that the ballfields in Eagan have priority use by Eagan residents and was not comfortable with reducing the outside player fee. Supervisor Oyanagi pointed out that the majority of all adult teams are Eagan residents whereas in youth travel programs only one of the teams on the field is from Eagan. After a brief discussion, George Kubik moved, Michael Vincent seconded with all members voting in favor to table this issue for review by the Recreation Sub-committee at their November 28 meeting. Advisory Parks, Recreation and Natural Resources Commission Minutes of November 20, 1995 Meeting Page 5 NOWNWIMAWINAM. Parks Planner/Landscape Architect Lilly explained that the Slater Road trail which had been discussed at earlier Commission meetings has been postponed and will be re-bid in 1996 due to the bids coming in 30-40% higher than expected. Tennis West has installed 2,150' of maintenance strip at Northview Park and an 8 foot trail from Amber Leaf development was brought into Patrick Eagan Park from the south. It is hoped that a tail head overlooking the pond can be done in 1996. The pavilion plans and specifications will be finalized shortly for Blackhawk Park and will soon be out for bid. It is anticipated that the pavilion will be completed by July, 1996. The building at Lexington-Diffley will provide that the footings, wall and roof be installed by Sussel with in-house staff finishing the structure. Retaining walls are up at Lexington Diffley and the temporary signs will be installed shortly. Member Markell suggested that an article be written and submitted to Eagan residents outlining the history of the stones used for retaining walls at Lexington-Diffley. Planner Lilly recapped that the stones came from the Ramsey County courthouse and have been stored for the last 65 years since the building had been dismantled. Most of the stones were rectangular which make them ideal for the retaining wall needed on site. FISH LAKE DRAWDOWN UPDATE Coordinator Brash indicated there were a few flow restrictions with this project but that the lake can drop a total of 4-40 feet. Neighbors surrounding the lake have been notified and will continue to be updated as work progresses on this project. SCHWANZ LAKE CIP Coordinator Brasch explained that this project has been advertised for bid and twelve sets of plans have been distributed for a bid opening of December 1. The PCA is also looking at the documents to ensure that the project is in order. HOLZ FARM UPDATE Recreation Supervisor Oyanagi explained that the Holz Farm Task Force received the Architectural and Structural Examination and Evaluation for Holz Farm and have concluded that the buildings are generally in good shape. The Task Force also developed a mission statement at their last meeting and have identified 1940 as the year targeted to return to in planning for the recreation of an era. The next priority identified by the Task Force, and documented by SEH in their structural analysis,is for the replacement of the farmhouse roof. Horizon Roofing quoted a price of $9,620 to replace the roof, however the condition of the roof boards is unknown and the replacement should include repair or replacement to meet code. Weatherization of the farmhouse has been a high priority of SEH as well as the Building Inspections Department. Advisory Parks, Recreation and Natural Resources Commission Minutes of November 20, 1995 Meeting Page 6 Member Thompson asked if the Task Force feels this is a viable project to invest time and money in. Oyanagi responded that the Task Force is very excited by this project. Member Markell added that there is great support by the neighborhood as well and is enjoying seeing the enthusiasm for this project. After a brief discussion, George Kubik moved, John Rudolph seconded with all members voting in favor to recommend that $15,000 be allocated for the installation of a new roof for the Holz Farm house as well as allocating a $3,500 contingency to cover any underlayment, roof board repair/replacement that may be required. CAPONI ART PARK UPDATE Director Vraa stated this item would be reviewed when the Commission continues their review of the CIP and potential bond referendum issues. OAK WILT/DUTCH ELM UPDATE REPORT Forestry Supervisor Hove explained that this item is provided as an update on the status of Eagan's Shade Tree Disease Control Program. The past 3. years have seen a very aggressive approach to diminishing the impact of Oak Wilt and Dutch Elm disease in the City. Supervisor Hove reviewed the numerous data that has been collected to help with this problem. Eric Olson, Tree Inspector, explained that in 1995 214 trees were lost to Oak Wilt and 400 to Dutch Elm disease. The trend shows a steady increase in oak wilt from 150 in 1994 to 214 in 1995. Old infections sections will provide 54% of the loss. In areas where there is a new Oak Wilt infection center, vibratory plowing has been a fairly successfully method of separating a tree with infection but requires a second line of plowing to hopefully save trees beyond that line. At the present time, Olson continued, it is felt that 100% of the infections centers within the city have been identified and work can continue to control the spread of the disease. In 1993 201 trees were lost to Dutch Elm disease. 235 were lost in 1994 and 400 in 1995. Staff is comfortable the they are keeping up with the control of this disease. Member Markell asked if there was any regeneration of Oak Wilt once the tree is gone. Eric responded by saying no since it affects the roots. In describing vibratory plowing, Eric stated that the plow severs the roots between the trees to separate them. The blade cuts 5-6 feet deep to accomplish that. The cost for this plowing for a new infection center is $500 or less. If the trees die and they have to be removed the cost is approximately $200 per tree. John Rudolph asked how many of the 400 trees affected with Dutch Elm have been removed. Eric responded that they have experienced very good compliance in that 380-390 have been removed. Supervisor Hove stated that the diseases are similar. The Dutch Elm beetle does not need an open wound to access the tree whereas with Oak Wilt an open wound is needed. This may have significant importance in working with new development in the future to ensure that oak trees are protected during the grading portion of development. TREE PRESERVATION POLICY DISCUSSION Supervisory Hove stated that the Tree Preservation Policy was adopted in July of 1993. It is now in the process of being converted into ordinance status. Hove identified the review process for this issue noting the proposed time line to bring this to resolution in February of 1996. Advisory Parks, Recreation and Natural Resources Commission Minutes of November 20, 1995 Meeting Page 7 Director Vraa stated the Natural Resources sub-committee will review this at a later date. Member Thompson asked what the advantages/disadvantages are to having this become an ordinance. Director Vraa responded that in the past a policy has worked well, however, the City Council now wants this as an ordinance so that it is more enforceable. N rI Director Vraa noted that the terms of Michael Vincent, George Kubik, Jonathan Widem and Cindy Lynch expire in January, 1996. Commission Members may re-apply before December 28 and schedule an interview with the City Council for potential appointment. With no further business to conduct, Lee Markell moved, Michael Vincent seconded with all members voting in favor to adjourn the meeting. The meeting was adjourned at 9:55 p.m. Secretary Date city of eagan MEMO DATE: DECEMBER 6, 1995 TO: ADVISORY PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MEMBERS FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION SUBJECT: HANDOUTS AND HOMEWORK FROM DECEMBER 5 CIP WORKSHOP We missed you at the workshop, so here is a brief overview and work assignment. Enclosed for your review are: • Draft 1996 CIP proposed projects; playground equipment segregated to one line item. • CIP sheets for the rest of the city parks. They may or may not have suggested improvements in this 5 year CIP - 1997-2000. • Summary sheet of all parks, proposed improvements 1996-2000. Expenditure totals included. • Synopsis of Park Site Acquisition and Development fund. It includes history, anticipated balance in 1995 and 1996. • Memorandum concerning parkland acquisition. Potential acquisition parcels are grouped by sub-committee generated groupings. No prioritization has been made. Land values were assigned on December 5 by the Commission workshop participants. HOMEWORK: • Based on the enclosed information, prepare your own personal bond referendum inclusion list. • Factor the Caponi Art Park alternatives into your referendum list. The agenda for the Commission's December 18 regular meeting appears to be light. Following the regular meeting, a CIP workshop will be held to further prioritize the issues before you. 328 PARK SITE ACQUISITION & DEVELOPMENT FUND This fund is a combination of the Park Site Fund which has been used to account for payments required under the Subdivision Regulations from developers for the purpose of obtaining and developing park lands and the Park Acquisition and Development Grants fund which has been used to account for park related grant proceeds along with the new corresponding expenditures. At year end 1989, the balance of the 1984 Park Improvement Bond Fund was closed to this fund. That transfer allowed for the consolidation of any remaining improvements which relate to the 1984 Parks Bond Referendum. All of these transactions are now accounted for in the combined fund. Remaining proceeds from the 1973 Debit Service Fund for the 1973 Park Referendum, were transferred to the Park Site in 1995, amounting to $525,875. At the time of the transfer, the City Council also determined that the Acquisition of Holz Farm would come from these proceeds. $138,900 was also designated to be used for cost associated with the Civic Arena project including the Ice Resurfacer and Building Equipment Acquisition, telephone/computer tie line and billing. The City prepares a long range five year C.I.P., which is used as the basis for improvement projects. These projects are carefully reviewed and re-evaluated before being initiated. All material expenditures from this fund are reviewed and authorized by the City Council before any project is undertaken. Actual Actual Actual Budget Budget 1992 1993 1994 1995 1996 Beginning Fund Balance $1,223,469 $1,193,415 $1,545,869 $1,740,317 $1,721,192 Revenues & Other Financing Sources: Interest 92,831 81,106 78,540 50,000 65,000 Park Dedication Fee 246,514 522,133 273,357 400,000 250,000 School Dist Participation/ Cost Sharing 0 0 0 0 0 Contributions 1,225 0 13,360 0 0 Sale of Property: Diffley/Daniel Drive 0 0 222,735 0 0 Lexington Ave 0 0 0 155,000 0 Intergovernmental Grants: Thomas Lake Park 30,001 0 0 0 0 Blackhawk 0 97,402 54,946 0 0 Wescott Commons 0 0 102,204 13,125 0 Tansfer from Other Funds 0 0 0 25 5.875 0 Total Revenues & Other Financing Sources $370,571 $700,641 $745,142 $1.130,875 00 Total Available $1,594,040 $1,894,056 $2,816,886 $2,871,192 $2,036,192 Expenditures & Other Financing Uses 400.625 348.187 1,076.569 1,150.000 1,162.500 Ending Fund Balance $1.193.415 1 5 69 $1.740 317 $1.721.192 $ 873.692 BudgeUt328padcacq MEMO city of eagan DATE: DECEMBER 5, 1995 TO: ADVISORY PARKS, RECREATION AND NATURAL RESOURCES COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION SUBJECT: PARK LAND ACQUISITION - C.I.P. FOR PARKS BACKGROUND: At the conclusion of the regular meeting of the Advisory Commission on November 20, the Commission continued in workshop session. The Commission concluded that land to be included in Group 1 is as follows (in no particular order). Group I Parcels 1. Anderson Parcel Approximately 10 acres adjacent to Lexington Avenue and Patrick Eagan Park Cost: $ 2. Holz Farm Access Addition One acre park, with structure, on Cliff Road along access road to Holz Farm. Cost: $ 3. Northeast Corner - North Park Addition to North Park to provide trail access to both sides of park. Cost: $ 4. McCarthy Property Land acquisition as extension between Civic Center and Patrick Eagan Park. Also extension of Barbara Curry open space park to Patrick Eagan Park. Approximately acres will come via dedication. Additional property to be acquired beyond dedication. Cost: $ 5. Northwestern Mutual/Dart 200 acres on comer of Lexington and Yankee Doodle. Being pursued by the City for golf course site and Community Center acquisition by Revenue Bonds/parks dedication OR Provide dollars in Referendum for a portion of the property which may come on the market. Cost: $ 6. Unisys For acquisition by dedication but may require additional .funds to expand beyond just the preservation of woodland/wetland. Cost: $ 7. Walden/Brown The Brown property, adjacent to the existing Walden property appears to be headed for development. It would appear that either a neighborhood expansion could be achieved via dedication requirement or open space acquisition of ponding/wetland parcel. Cost: $ Group II Parcels These parcels are seen as less important than Group I above. Put into Group II was LeMay Lake parcel for further consideration 1. LeMay Lake Access This property, south of LeMay Lake, approximately 5 acres in size, could be combined with the existing Moonshine open space parcel for development of a special use park (boat access to LeMay Lake) and/or neighborhood park. The property is "on the market" and guided for multiple residential. Cost: $ 2. Northeast Eagan Property owned by Cray as part of their corporate site. Rumors reflect a possible desire to sell. Cost: $ Group III Parcels Three parcels were placed into the lowest priority for acquisition: 1. Krisnick Property This parcel was to be reviewed as possible addition to the Art Park for parking or access. Steep topography and distance precludes this acquisition for this purpose. 2. Murphy Property This large parcel was not viewed as essential given the large land holding already in place with Blackhawk Park, although portions of the property may be desirable. 3. Remo Capon! Property This 6-7 acre parcel does not have a strong resource base nor is it essential for inclusion as part of the Lexington/Diffley Athletic site. Therefore, it is not a priority for acquisition. It may have value if the Tony Caponi parcel to the west is seen as an important acquisition for incorporation into the Art Park. The Commission will be asked to confirm this list of acquisition priorities and to provide direction if the priorities would change significantly if/when acquisition costs are known. PARKS DEVELOPMENT/THE NEXT STEPS • Staff has drafted a new 5 year C.I.P. for Parks Development for Commission review. The Commission should now consider which, if any, of these development related projects should be considered. (also for consideration is the priority of a future Community Center site.) Staff would recommend that the Commission put together a "first draft" of park acquisitions/park development items into a Proposal for Referendum for the purpose of test marketing with groups of individuals, i.e. E.A.A., a neighborhood focus group, etc. or facilitate a special meeting with invited individuals to review, discuss and solicit input of the draft. Following these reviews a "Final Proposal" can be drafted and presented formally to the City Council city of eagan MEMO DATE: DECEMBER 5, 1995 TO: ADVISORY PARKS, RECREATION AND NATURAL RESOURCES COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION SUBJECT: PARK LAND ACQUISITION - C.I.P. FOR PARKS BACKGROUND: At the conclusion of the regular meeting of the Advisory Commission on November 20, the Commission continued in workshop session. The Commission concluded that land to be included in Group 1 is as follows (in no particular order). Group I Parcels 1. Anderson Parcel Approximately 10 acres adjacent to Lexington Avenue and Patrick Eagan Park Cost: $ 2. Holz Farm Access Addition One acre park, with structure, on Cliff Road along access road to Holz Farm. Cost: $ 3. Northeast Corner - North Park Addition to North Park to provide trail access to both sides of park. Cost: $ 4. McCarthy Property Land acquisition as extension between Civic Center and Patrick Eagan Park. Also extension of Barbara Curry open space park to Patrick Eagan Park. Approximately acres will come via dedication. Additional property to be acquired beyond dedication. Cost: $ 5. Northwestern Mutual/Dart 200 acres on comer of Lexington and Yankee Doodle.. Being pursued by the City for golf course site and Community Center acquisition by Revenue Bonds/parks dedication OR Provide dollars in Referendum for a portion of the property which may come on the market. Cost: $ 6. Unisys For acquisition by dedication but may require additional funds to expand beyond just the preservation of woodland/wetland. Cost: $ 7. Walden/Brown The Brown property, adjacent to the existing Walden property appears to be headed for development. It would appear that either a neighborhood expansion could be achieved via dedication requirement or open space acquisition of ponding/wetland parcel. Cost: $ Group II Parcels These parcels are seen as less important than Group I above. Put into Group Il.was LeMay Lake parcel for further consideration 1. LeMay Lake Access This property, south of LeMay Lake, approximately 5 acres in size, could be combined with the existing Moonshine open space parcel for development of a special use park (boat access to LeMay Lake) and/or neighborhood park. The property is "on the market" and guided for multiple residential. Cost: $ 2. Northeast Eagan Property owned by Cray as part of their corporate site. Rumors reflect a possible desire to sell. Cost: $ Group III Parcels Three parcels were placed into the lowest priority for acquisition: 1. Krisnick Property This parcel was to be reviewed as possible addition to the Art Park for parking or access. Steep topography and distance precludes this acquisition for this purpose. 2. Murphy Property This large parcel was not viewed as essential given the large land holding already in place with Blackhawk Park, although portions of the property may be desirable. 3. Remo Caponi Property This 6-7 acre parcel does not have a strong resource base nor is it essential for inclusion as part of the Lexington/Diffley Athletic site. Therefore, it is not a priority for acquisition. It may have value if the Tony Caponi parcel to the west is seen as an important acquisition for incorporation into the Art Park. The Commission will be asked to confirm this list of acquisition priorities and to provide direction if the priorities would change significantly if/when acquisition costs are known. PARKS DEVELOPMENT/THE NEXT STEPS Staff has drafted a new 5 year C.I.P. for Parks Development for Commission review. The Commission should now consider which, if any, of these development related projects should be considered. (also for consideration is the priority of a future Community Center site.) Staff would recommend that the Commission put together a "first draft" of park acquisitions/park development items into a Proposal for Referendum for the purpose of test marketing with groups of individuals, i.e. E.A.A., a neighborhood focus group, etc. or facilitate a special meeting with invited individuals to review, discuss and solicit input of the draft. Following these reviews a "Final Proposal" can be drafted and presented formally to the City Council