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05/20/1996 - Advisory Parks & Recreation Commission AGENDA ADVISORY PARKS, RECREATION AND NATURAL RESOURCES COMMISSION EAGAN, MINNESOTA Monday, May 20, 1996 7:00 PM Eagan Municipal Center Community Room A. 6:00 Park Tour - Blackhawk Pavilion, Lebngton/Diffley Athletic Site B. 7:00 PM Regular Meeting C. Call to Order and Pledge of Allegiance D. Award of Appreciation - Jonathan Widem 7:02 pm E. Approval of Agenda 7:05 pm F. Approval of Minutes of Regular Meeting of April 15, 1996 7:07 pm G. Visitors to be Heard 7:09 pm H. Department Happenings Page 3 7:10 pm 1. Consent Agenda (1) Honey Tree First Addition - Honey Tree Ltd. Pages 5-12 7:15 pm (2) Johnson Controls - Cunningham Limp Pages 13-16 J. Development Proposals K. Old Business (1) Wescott Service Center Apartment Update Pages 17-18 7:20 pm L. New Business M. Parks Development Update 7:30 pm N. Water Resources Update 7:40 pm 0. Other Business and Reports (1) Friends of the Farm Update 7:50 pm (2) Trails Clearing Update 8:00 pm (3) Bond Referendum Update 8:10 pm (4) Royal Oaks Land Acquisition Update 8:20 pm P. Round Table 8:30 pm Q. Adjournment 8:35 pm The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities and employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status , sexual orientation, or status with regard to public assistance. Auxiliary aids for disabled persons wishing to participate are available upon request at least 96 hours in advance of the events. If a notice of less than 96 hours is received, the City will attempt to provide the aids. Land Acquisition/Development Subcommittee Meeting Immediately following Commission Meeting ADVISORY PARKS, RECREATION AND NATURAL RESOURCES COMMISSION 1996 MEMBERS IA IE AND ADDRESS TERRA START ' ELEPHONE TER L Randall Ahern 1996 882-1953 (H) 1/99 4655 Wildwood Street (new 3 year) 891-4100 (W) Eagan, MN 55122 683-9900 (W) Tim Callister 1996 462-3848 (H) 1/98 1268 E. Balsam Trail (replaced Sherie 726-5519 (W) Eagan, MN 55123 Wallace's term) Guy Kohinhofer (Alternate) 1996 688-6757 (H) 1/97 4608 Manor Drive 942-3052 1W) Eagan, MN 55123 George Kubik 1993 452-3887 (H) 1/99 3053 Pine Ridge Drive (3 yr. 1996) 725-3516 (W) Eagan, MN 55121 Lee Markell 1990 456-0749 (H) 1/97 895 Park Knoll Drive (3 yr. 1994) 297-3790 (W) Eagan, MN 55123 297-5818 (FAX) Daryle Petersen 1996 681-0170 (H) 1/98 4126 Lantern Lane (replaced Tom 572-5155 (W) Eagan, MN 55123 Walkington's term) John Rudolph 1993 454-8761 (H) 1/98 1644 Norwood Court (3 yr - 1995) 707-2442 (W) Eagan, MN 55122 707-2402 (FAX) 707-2526 (voicemail) David Szott 1993 688-0275 (H) 1/97 870 Cornwallis Court (3 yr. 1994) 220-1763 (w) Eagan, MN 55123 220-1755 (FAX) Stephen Thompson 1993 687-9077 (H) 1/98 4371 Svensk Lane (3 yr. - 1995) 297-8603 (W) Eagan, MN 55123 297-8676 (FAX) Ken Tyler 1994 688-6176 (H) 1/97 4346 Fox Ridge Court (New 3 year) 727-9209 (W) Eagan, MN 55122 727-7870 (FAX) Michael Vincent 1994 686-9017 (H) 1/99 3786 Windtree Drive (3 yr. - 1996) 683-9109 (W) Eagan, MN 55123 904-0270 (FAX) 5/15/96 1996 ADVISORY PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MEETING SCHEDULE NAME Feb Mar April May June July Aug Sept Oct Nov Dec Jan 20 18 15 20 17 15 19 16 21 18 16 200 COMM CG11 m. Comm. am am am X X X RANDALL AHERN X X X TIM CALLISTER X x x GUY KOHLNHOFER (Alternate) X X X GEORGE KUBIK X X X LEE MARKELL CHAIR X x x DARYLE PETERSEN X x x JOHN RUDOLPH SECRETARY X X X DAVID SZOTT X x x STEPHEN THOMPSON VICE CHAIR X X 0• KEN TYLER X 0• X MICHAEL VINCENT Recreation Sub-Committee Natural Resources Sub-Committee Land Acquisition Sub-Committee John Rudolph Daryle Petersen Lee MarkelI George Kubik Tim Callister Michael Vincent Randall Ahern Steve Thompson Ken Tyler David Szott• Guy Kohlnhofer UPCOMING MEETINGS: Holz Farm Task Force ' Lee Markel) . . Guy Kohlnhofer April 25, May 9, May 23, 1996-7:00 pm - Parks Bond Task Force May 2, May16, May 30, 1996 - Land Acquisition/Development Subcommittee OPEN ISSUES 1. Tour of Community Centers in other cities HIM, MEMO - city of eagan DATE: MAY 16, 1996 TO: ADVISORY PARKS, RECREATION AND NATURAL RESOURCES COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION SUBJECT: MAY 20 COMMISSION MEETING The May Commission meeting begins with the return of "summer park tours". Please meet in the east parking lot of the Municipal Center between 5:50 - 6:00 pm. The tour will begin at Blackhawk Park where the new pavilion is under construction and then wind back past Lexington/Diffley. We'll be back at the Municipal Center to begin the regular meeting at 7:00 pm. Because the City Council will be meeting in the Council Chambers, the Commission will meet in the Community Room. As you can see, the agenda is fairly light so an early adjournment is expected. Following adjournment, the Land Acquisition/Development Subcommittee will be meeting relative to a new development proposal. As usual, if you are not able to attend the meeting, please call 681-4661 to let us know. Respectfully sub ted, Ken Vraa Director of Parks and Recreation KV:cm DEPARTMENT HAPPENINGS APRIUMAY, 1996 1, The Fighting Pike Arena football league provided the Department with 20 free tickets to the home opener on May 4. A group from Wescott took advantage of the opportunity to see the game. 2. At this writing, 116 youth softballers will attend the May 11 clinic conducted by Sandra Hillyer and the varsity softball team. Rain - stay away! 3. Staff have been meeting with Yankee Doodle festival organizers concerning the kids arts and crafts tent. Volunteers from Community Ed 196 will help to staff the activity. 4. Staff met with a representative from the Eagan Foundation concerning a potential Fun Run during the Fall Festival being planned by the Convention and Visitors Bureau. Staff discouraged a run as a fundraiser unless a major sponsor was on board and volunteers were readily available to staff the event. 5. Recreation staff hosted the SORR group at Trapp Farm. The major topic at this time of year is Groundpounders. 6. The Eagan Seniors group is at a crossroads. The original core of participants have diminished due to illness and deaths. Activities of interest to younger retirees are seldom planned at this time in that regular participants voice their preferences at planing sessions. At some point two pronged programming may be necessary. 7. The District 196 Collaborative's agenda has recently focused on mentoring. A contract is being drawn up with Kids n Kinship to match mentors to 10 District 196 youth. Other mentoring relationships are being evaluated. 8. Staff has begun to develop an architectural program for minimal service design at Lexington/Diffley. It is hoped a proposal and cost estimate can be developed by late summer. 9. Department staff are looking into developing an operations plan for Blackhawk Park for winter 96-97. This can be reviewed by the APRNRC this fall. 10. The Minnesota Valley Deer Management Task Force has concluded its work. Recommendations as to how to control deer population within the community have previously been directed to the City. 11. Staff will be meeting with the Eagan Hockey Association to review the 1996 fall/winter skating schedule at the Civic Arena. Eagan High School's expansion of a Jr. Varsity Girls program has significant impact on the operation at the arena. 12. The wading pool will have its "Grand Opening" on May 30. Regular operations begin June 1. 13. The Eagan High School Booster Club completed it's spring fertilizer sale in April. The Booster Club did a superb job of promoting zero and low-phosphorus lawn fertilizers and distributed brochures on lake friendly lawn care tips during canvassing of neighborhoods. Final figures on sales were not yet available at press time. 14. An experimental application of alum to the eastern end of Blackhawk Lake was concluded during the week of May 6. Staff will be monitoring the post-treatment condition of the lake to determine the effectiveness of the treatment in controlling floating mats of algae that have covered much of this portion of the lake during the summer in past years. 15. "Toadilly Turtle", a grade school education play that was the product of a joint effort between the City of Eagan, the Gun Club Lake Watershed Management Organization and CLIMB Theatre of St. Paul received some good press. The play was one of the featured environmental education projects on a Channel 4 special "4 Your Parks" segment in April. 16. The City has been notified that it has been nominated for consideration as a possible recipient of a national Environmental Protection Agency award recognizing excellence in the development and implementation of stormwater management programs. City staff are currently working to assemble an award application that will be reviewed by EPA in July to determine award recipients. 17. Busy, busy, busy, busy, busy, busy, busy, busy, busy, busy, busy, busy, busy, busy, busy, busy, busy, busy, busy, busy, busy, busy, busy, busy, busy, busy, busy, busy, busy, busy, busy, busy, busy, busy..... 15. ADVISORY PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MAY 20, 1996 CONSENT AGENDA A. HONEY TREE FIRST ADDITION - HONEY TREE LTD. 1. This development shall be responsible for a cash parks dedication. 2. This development shall be responsible for a cash trails dedication. 3. The landscape plan shall be revised to allow for sufficient space for the proposed spruce trees, involving either moving the trees to another location or creating parking lot islands in the vicinity of the trees. Spacing of the trees should be no closer than 10 to 12 feet of each other. 4. This development shall be responsible for a cash dedication to meet water quality mitigation requirements. 5. Should a portion of the existing trail be relocated on City property, this development shall be required to provide an easement over the remainder to allow for public use of the trail. B. JOHNSON CONTROLS - CUNNINGHAM LIMP 1. The application for this development is incomplete. No action can be taken on this proposal until a grading plan, tree inventory, tree preservation plan, and wetland survey are submitted. ku„ MEMO city of eagan DATE: MAY 14, 1996 TO: ADVISORY PARKS, RECREATION AND NATURAL RESOURCES COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION SUBJECT: HONEY TREE FIRST ADDITION - HONEY TREE LTD. BACKGROUND Honey Tree Ltd. Is requesting approval of a Preliminary Subdivision and Planned Development. The property is located west of Nicols Road and east of Erin Drive and consists of Lots 1, 2 and 3 of Block 2, Mari Acres Second Addition. Immediately east and adjacent tothe subject parcel is Outlot A, which is owned by the City The site is approximately 4.83 acres in size. The proposed Subdivision consists of replatting the property into three reconfigured lots. The proposed Planned Development consists of two five-story hotels, one of which includes a conference center, and a Class I restaurant. The project is proposed in three phases, with construction of the restaurant proposed for this year, the Sleep Inn next year, and the Comfort Suites and conference center as the third phase. The Mari Acres Second Addition was platted in 1981. The property is currently zoned CSC, Commercial Shopping Center. There are no jurisdictional wetlands on the site. There is a bituminous trail along the east edge of the property. This trail is proposed to remain; however, proper grading of the site may require partial removal and reconstruction of the trail. The applicant has indicated a willingness to relocate the trail 8-10 feet further east, which may place all, or a portion of, the trail on City property. The property is bounded on the north, west and south sides by Erin Drive. To the east is Pond AP-9, a Class 6 sediment basin. Across Erin Drive to the west is State Hwy. 77 (Cedar Avenue) and the property north of Erin Drive is vacant and zoned CSC. Existing development in the vicinity includes office buildings, two fast-food restaurants, a fuel station/convenience store, a minor auto service facility, Cedar Cliff Shopping Center, and residential development east of Nicols Road. The proposed uses are consistent with the underlying CSC zoning. The applicant is requesting deviations for building heights, green space, and parking with the Planned Development. PARKS AND TRAILS DEDICATION There is no need for parkland with this subdivision. Therefore, a cash park dedication is recommended. A cash trails dedication is also recommended. TREE PRESERVATION This site presently consists of open grassland with scattered smaller deciduous trees. There is no significant vegetation on this site. The submitted landscape plan shows that 28 spruce trees (Black Hills and Colorado Blue and Green) will be installed along the east side of the property. Both the spacing and the available growth space for these trees is insufficient. The trees are indicated to be placed in a planting area only 5 feet wide and on 5 foot spacings. Spruce trees generally mature out at a 25 foot crown diameter, requiring much more crown space than what will be provided. The proposed spacing and placement might result in increased stress and disease problems, as well as encroachment out into the adjacent parking stall. Staff is recommending that the landscape plan be revised to allow for sufficient space for the proposed spruce trees, involving either moving the trees to another location or creating parking lot islands in the vicinity of the trees. Spacing of the trees should be no closer than 10 to 12 feet of each other. WATER QUALITY/WETLANDS This development will generate runoff that discharges to Pond AP-9, a designated sediment basin purchased by the City for stormwater management purposes. There are no downstream recreational-classified water bodies. Because of the relatively small size of the development and the absence of downstream recreation water bodies, staff recommends a cash water quality dedication for this development. There are no jurisdictional wetlands within the development. FOR COMMISSION ACTION 1. This development shall be responsible for a cash parks dedication. 2. This development shall be responsible for a cash trails dedication. 3. The landscape plan shall be revised to allow for sufficient space for the proposed spruce trees, involving either moving the trees to another location or creating parking lot islands in the vicinity of the trees. Spacing of the trees should be no closer than 10 to 12 feet of each other. 4. This development shall be responsible for a cash dedication to meet water quality mitigation requirements. 5. Should a portion of the existing trail be relocated on City property, this development shall be required to provide an easement over the remainder to allow for public use of the trail. - - / .I rv~w Yi I'ij1=!RC~N i~I.i vLEN'~Li`~~ KS1DE C` !o; ?ARK ; ! 6 I{ h V ' ;16a1 a ..®JI DIF'I.RD.I -)PAL CMI WMUM( 65 x~ rr SEP Of ~c 'x^I' roil= T aQ/AMBER I x; i III pR vLORY DR.~ ^11 BADGER d' ME?CALF DR j i I pUq ~4 ~\o;~ i•f ~ U,t, ~ OR I Sill NER I <I ILLS ARK CEDAR RIDGE! <I aa 1 la u O~ \ ?y j:l < tb L~ I CR.^~ I SHAD i ~ co I M LANE "h q c J 400 ~jI ? H (sal / Ric RIN .;F= VI W Op 46 0s IA6L BA I SAkW AMOVE 2v NAMOW RANI z Y RK I SCOT7 60 < `IF•~U 'ENTER I ~I RD. CLIFF CLIF RD.i I ~a~l CO. 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(hp`wwmwpp I III 1 IL N.rw r M. 5$. *S IM RI.,a fw, LOT 2 a" or BMW \ \ zc ?>f ATKW d~lr~ly.7pa~ a/1/ ~y1US ACald1 NOTE oWR AA- ~ 11YIaa /1OO J?MR11AIl yyp IOals /70W KNEW U. W Rl w w y Ow Uri .racy n ; . ~a•I 4 f . . A a- n.. fUff wwry a.a 1..N M a a.• Al .1.. ..taM •r•r•.a. fbl..[I. o.wKilw[~M` l fIM f~I<M .K \ 1vn,~ s A A.Ml 0/VIt IMM w~ o.»M .aJ`i'hf Y4 w 4 !f! 1pl flel. ff. 'al ,au" 1~ 4011100 an, uo su f K 1 FT A&-w.01 0 /rr IM re Cd M ' LOT 3 7 faL I01 u/a M..Ny. ewin W 0.0 ' 1.43 1 OI'~ #am ai Afl ssfl \ 11°.fe°'--------~- TREE PF-O, -----.--._----_.-1 • • A1O 7Aaa 4 0a 55 T'WW GRAPIW iCAll CEttTFicAT1aJ - - §TI_TLW NP10 M ~~p~ ' w • _ _ . ~IM M ul. vw - _ - - - - - - 6 •yw / - 1 - IMI _ • :I, •I r~wr \ aualla /7R i DOWN NOM H as ~t A,w~ War as Y a A1.a 7ANIC 7~+„?• RU I D 4 \ ,v'OIN`/. ~~/~4 anf Ir1 aa- aQa 1r/ y ..LL Sn .Aw \ - 1 ALIT 1r 1R Y LAt 4111" 7 Vaw W* UWNbTON Avll Nt 1 uT 1, 11!.F.i, I-!.-I.k1 Ai:i?i!:i CIRCL# Pflsg p 7a x6471"-N" PA "-rill 41r ;I ( I'ii`/ 1 u!r~ , - ' ~ ~ ~ I tam-~ --i--•-Y,--'• • ~ ~'~w i ~j' 'lam ^ ~ ~ ;i I rill ¢ I lot ~ ~ rr O 3 • 3 All a ' I A!= y D~'I O a $ cc ~~1 ~ ~ ~ m to ---t ` M~ - - - _ 9' -•u aa,` y x ( r i L i .r. I> v Is z Y H 26. SITE PLAN i4 jam- N,, iiA t\ 11 a'ii.'<<t I ~ ttttt~ I i 17 4E A'~ F't Ch t a •~~:i ~P$i oo2o2eoe; g ~ o b o e 3 3 a N A i I FOR \JT Q4 S ' ''-7i O ?.3Z ` 39~oXe bN~_ pill pill ; s y 1 r u 1 Q~ ri F U i 4 a 9i ~ i`ili~ ~ ~ ~ s • O PRELIMINARY GRADING/DRAINAGE y Y r'N~ In MEMO city of eagan DATE: MAY 14, 1996 TO: ADVISORY PARKS, RECREATION AND NATURAL RESOURCES COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION SUBJECT: JOHNSON CONTROLS - CUNNINGHAM-LIMP BACKGROUND Cunningham-Limp, general contractor for Johnson Controls, is requesting a Preliminary and Final Plat to create one lot on 25.47 acres, a Conditional Use Permit for outside storage, and a Variance to allow more than 25% of the building exterior to be metal to accommodate construction of a Johnson Controls facility o property located on the west side of T.H. 55, north of Lone Oak Road in the SE 1/4 of Section 2. The Johnson Controls facility will provide "just-in-time" assembly of seats for Ford trucks. The facility will consist of 6000 s.f. of office space and 70,000 s.f. for assembly. Materials will not be stored in the building but will be contained in trucks that will park at the docks. The loading dock areas are all proposed to be completely enclosed. An 80' x 280' outside truck storage area is proposed on the west side of the building. This area will be used for temporary parking or staging of approximately 20 tractor trailers for maneuvering of stock. PARKS AND TRAILS DEDICATION This development is not within any area previously identified for land acquisition, nor is there a trail proposed on Hwy 55 frontage. Staff is recommending a cash parks and trails dedication. TREE PRESERVATION This site presently consists of open, rolling grassland with a strip of woodlands (approximately 50' to 80' wide) running parallel to Hwy 55. This woodland consists of a variety of deciduous species. Neither a tree inventory nor a tree preservation plan (or a grading plan) have been submitted as yet. Staff is recommending that no action be taken on this development proposal until a complete set of plans is submitted. /3 WATER QUALITY/WETLANDS Neither a grading plan nor a wetland survey have been submitted for this development, therefore, staff is recommending that no action be taken until they have been submitted. FOR COMMISSION ACTION: 1. The application for this development is incomplete. No action can be taken on this proposal until a grading plan, tree inventory, tree preservation plan, and wetland survey are submitted. 9 50 550 -co j 110p ~ NTERSTA TE +94 ° ^ir'T " O'`E0.DR. \Z BLUE SENT)AN J Q i ~ KENNETH ">T ~ Ca u \ i eEATRiCE ,7 ~ ~ :Mi) I LEXINGTON I'L KEE'E ST. PARK QOAD U.S. POST < I ( \ .IOFCE 90 Z5 _O.RD. :5 LONE OAK ROAD -ONE 3AK ROADI CO. RD .5 oil wEw R. APOLLO GOAD _p 4•w ICI ~I \ r JI~Q GEMI N RD. 'A CM PEU\ \ 3 J Y~ 2 3 HILLSIDE BUR 0 5 ALDRIN DR. I PARK l,o~D~ ?1 I u! ii ;S i ' ? i j,ii'~ uin \ I C i 1 iiiiiv i .I a ;lii: I :3 H : L { \ 13 i I I C7 IL ISO 0-4 1z as : \ 77-7 - 11 fif~!3 ~ \ W ! O : lilt I _Z ! es \ _4 i44 p'O + I it ~t 1 i. \ \ V 12 nit I~• b e j ~ s a \ \ .Q. W W I II l 111 :;l 1 1 I I ! \ i Q: 29 ' '1 1 I 111 1 11 11 \i S.d I IILLI s $ass$ rl } IIS osso v~. 13 * f i~ iiiii 1 7 _j LL 3 I ~ ,.OOY•}70 7N0~ f!i ! =J~ f Q o e I h ~{a~k6iki, . MEMO city of eagan DATE: MAY 10, 1996 - TO: ADVISORY PARKS RECREATION AND NATURAL RESOURCES FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION j9? DOROTHY PETERSON, SUPERINTENDENT OF RECREATION SUBJECT: WESCOTT SERVICE CENTER APARTMENT Background: As the Commission is aware, the Department has a lease through June 30, 1996 on apartment 104 at 949 Wescott Trail. The apartment is used as the central location for Youth Development programs and neighborhood events. The Department has been pursuing purchase of the apartment, with the Dakota County HRA as a potential purchase partner for 3 additional apartments in the building. Potential funding partners for the city's share are in place through the Tri-Max Foundation. Issues: An inspection of the property was commissioned by Dakota County HRA. The inspection report details an estimate of $70,600 of rehabilitation/repair costs required on the building in the next 5 years. Stephen Scott Management has set the apartment rent at $750.00 per month beginning July 1, 1996. A 6 month or 12 month lease is available. In addition, Stephen Scott Management has taken the position that the City is responsible for the increase in property taxes caused by loss of homestead. That amount is $913.00. /7 May 10, 1996 Page 2 Options: • The City and HRA should continue to pursue purchase of the building. The City's share of rehabilitation would be $17,650, spread over 5 years. • Continue to rent the apartment, seeking grant assistance to cover 50% of the rent. A grant in the amount of $2,500 from the Tri-Max Foundation is waiting execution. The District 196 Collaborative Flex Fund is a strong potential candidate for the $2,000 additional rent monies needed to cover through December 31, 1996. The FY 1997 budget would address the $9,000.00 rent costs for 1997. • The property tax liability is a separate issue. It could be construed that the increased rent is due to the property tax increase. • Abandon the apartment on June 30, 1996. • Place one of the Department trailers in the park, provide electrical service to the trailer. Program all year round youth development activities from the trailer. Discussion: The most cost effective, short term solution is to abandon the apartment and utilize a trailer. Creative programming can occur during the summer months when the park can be used. During the winter, however, the lack of storage space and room for activity in the trailer will detrimentally affect program options. Continuing to rent is the most costly long term option. There is no guaranty of maintaining the $750.00 per month rate from lease to lease. Despite the potential of repair costs over the next 5 years, purchase remains the least costly to the City in light of the grant monies available for purchase. In addition, grants for renovation can be pursued through numerous agencies that focus on Youth Development concerns. For Commission Action: The Commission is requested to provide staff and the City Council direction concerning the avenue to pursue in regard to the Wescott Service Center. d2.5kvdp /6 S biect to anroval MINUTES OF REGULAR MEETING OF ADVISORY PARKS, RECREATION AND NATURAL RESOURCES COMMISSION EAGAN, MINNESOTA APRIL 15, 1996 A regular meeting of the Advisory Parks, Recreation and Natural Resources Commission was called to order at 7:00 p.m. on April 15, 1996 with the following Commission Members present: Lee Markell, John Rudolph, David Szott, Stephen Thompson, George Kubik, Randall Ahern, Tim Callister, Guy Kohlnhofer, Daryle Peterson and Michael Vincent. Commission Member Ken Tyler was not present. Staff present included Ken Vraa, Director of Parks and Recreation; Dorothy Peterson, Superintendent of Recreation; Paul Olson Parks Superintendent; CJ Lilly, Landscape Architect; Rich Brasch, Water Resources Coordinator; Gregg Hove, Forestry Supervisor; Paula Nowariak, Recreation Supervisor; Jon Oyanagi, Recreation Supervisor; Mike Ridley, Senior Planner and Cherryl Mesko, Secretary. AG John Rudolph moved, Michael Vincent seconded with all members voting in favor to accept the agenda as proposed. Tim Callister moved, Michael Vincent seconded with all members voting in favor to accept the minutes of the regular meeting of March 18, 1996 as presented. 0 N.: j Q Items highlighted by Director Vraa included the Community Services Open House on May 30, the City Council authorization to fill the vacant Youth Development Coordinator position, upcoming Arbor Day events on May 11, salvaging of barn boards from the Sell Farm for possible use at Holz Farm, participation of several mens and women's volleyball teams in the state volleyball tournament, and the limited number of employees needed for summer recreation staff due to the high rate of return from last year, tennis nets are up at most of the parks and the well at Blackhawk Park has been drilled. Pi'N#CE NATURAL AND SCENIC GRANT APPLICATION ANDERSON PROPERTY Director Vraa introduced this item noting that the Advisory Parks, Recreation and Natural Resources Commission and City Council had approved the submission of a Natural and Scenic Grant application to the Department of Natural Resources to pursue $100,000 in funding toward the purchase of the Anderson parcel adjacent to Patrick Eagan Park. A requirement of the grant application, Vraa continued, was that a public hearing be held concerning the potential acquisition of this parcel of land. The Anderson parcel was described as being approximately 10 acres in size, located on Lexington Avenue directly south of the Lillian McCarthy property which was acquired by the City several years ago. It was also noted that Lee Anderson, owner of the property, approached the City in 1994 inquiring whether there was an interest in acquiring this property. The acquisition of the Anderson parcel is listed as a high priority on the list of properties generated for a proposed bond referendum, Vraa added. The property owner has been invited to attend the public hearing and continues to be supportive of the City acquiring his property. Advisory Parks, Recreation and Natural Resources Commission Minutes of April 15, 1996 Page 2 Since there were no comments from the public during the public hearing, Michael Vincent moved, John Rudolph seconded with all members voting in favor to close the public hearing and direct staff to prepare the necessary documents for the Natural and Scenic Grant application. 01 ON N.,.` Stephen Thompson moved, Randall Ahern seconded with all members voting in favor to make the following recommendations to the City Council: A. Resolution for Eagan Arbor Day and Eagan Arbor Mong. The Resolution proclaiming May 11, 1996 as Eagan Arbor Day and the month of May as Eagan Arbor Month be accepted. B. Blackhawk Acres Fourth Addition - J.M.S. Development 1. This development shall be responsible for a cash parks dedication. 2. This development shall be responsible for a cash trails dedication. 3. The developer/builder shall submit a Tree Preservation Plan at the time of Building Permit application. 4. This development shall be responsible for a cash water quality dedication. GOPHER EAGAN INDUSTRIAL PARK THIRD - GOPHER RESOURCES CORP. Following a brief introduction by Director Vraa, Senior Planner Ridley explained that this was an application by Gopher Resource Corp. For approval of a Preliminary Planned Development that will update and replace the existing approximately 428 acre Gopher-Eagan Park Planned Development which was established in 1977. They are also requesting a Preliminary Subdivision consisting of one lot which is part of the exchange agreement between the city of Eagan and Gopher Resources for the former Borchert-Ingersoll property. The new proposed facility will consist of approximately 30,000 s.f. of manufacturing warehouse, 5,000 s.f. of office that will be leased to Dakota County to operate the household hazardous waste collection site and Dakota County's recycling center. Ridley added that large portions of the original 428 acre Planned Development have been sold off over the years and developed by different parties including West Publishing and UPS , therefore, staff has requested that Gopher Resource Corp redefine and update the PD in conjunction with this proposal. John Tapper, representing Gopher Resource Corporation explained that the new facility will process recycling of plastics. The plastics will be re-washed, re-ground and processed through an extruder with the final product being used for high quality plastic use. Member Vincent asked how close this facility will be to the park boundary. Mr. Tapper responded that the original building is 30 feet back from the property line. Member Petersen asked if there would be a paved fire protection road. Mr. Tapper responded that it would be gravel. In response to a question relative to buffering between the sites, Mr. Tapper responded that a landscape buffer will be provided as well as consideration for a berm since they are interested in being a good neighbor to the park. Advisory Parks, Recreation and Natural Resources Commission Minutes of April 15, 1996 Meeting Page 3 Director Vraa shared to proposed park layout identifying where fields could be provided on the site. Vraa noted that an agreement exists providing buffering between the two sites. Member Petersen asked if a trail would be provided so that employees of the site can access the park. Mr. Tapper responded that there would be some type of fencing provided around the Gopher site to diminish access between the sites. After a brief discussion, Michael Vincent moved, George Kubik seconded with all members voting in favor to make the following recommendations to the City Council relative to Gopher Eagan Industrial Park Third: 1. This development has fulfilled its parks and trails dedication requirements. 2. The Tree Preservation Plan should be approved as proposed. 3. Tree Protective Measures (i.e. 4 foot polyethylene laminate safety netting) shall be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved. 4. The developer shall contact the City Forestry Division at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan. 5. The developer shall meet water quality mitigation requirements through the construction of a two-cell detention basin, as shown on the plans dated April 3, 1996. The outlet of the pond shall have a skimmer of acceptable design to the City. 6. Filling or draining of the jurisdictional wetland on the site shall be prohibited. 7. The grading plan shall be coordinated with adjacent property owners. 7. All recommendations are subject to the City of Eagan successfully acquiring the former Borchert-Ingersoll property and completing the successful exchange of property with Gopher Resources. HOOVESTOL ADDITION - HOOVESTOL, INC. Following a brief introduction by Director Vraa, Senior Planner Ridley provided a background noting that this is a request for a Preliminary Subdivision consisting of 4.2 acres to create one lot, a Conditional Use Permit to allow trucking facility in a Limited Industrial zoning district. The development will include construction of a new 18,017 s.f. building with approximately 25% of the building will be used for office. Collin Everson, Everson Architect, shared concept plans of the building with the Commission and provided further background of the proposal. Member Kubik asked if there would be the potential for fuel run-off at this site. It was noted that the tanks will be underground and monitored electronically. In response to Member Kubik's question relative to surface spills, it was noted that the area would have curbs and paving to help direct any spills. Advisory Parks, Recreation and Natural Resources Commission Minutes of April 15, 1996 Page 4 Water Resources Coordinator Brasch and Forestry Supervisor Hove provided the Commission with information relative to water quality, wetlands and tree preservation issues. After a brief discussion, Michael Vincent moved, Randall Ahern seconded with all members voting in favor to make the following recommendations to the City Council relative to Hoovestol Addition: 1. This development shall be responsible for a cash parks dedication. 2. This development shall be responsible for a cash trails dedication. 3. Staff is recommending approval of the Tree Preservation Plan as proposed with the following conditions: ? To require a cash mitigation of $15,285.50 to be paid by the applicant and collected through Community Development before final plat approval. 4. This development shall be responsible for a cash water quality dedication. UPS 2ND ADDITION - UNITED PARCEL SERVICE Following a brief description of the development proposal, Senior Planner Ridley noted that this is a request for a preliminary subdivision for a two lot subdivision and development of a truck sales and service facility, Chesley Freightliner on the easterly Lot 1. This proposal, Ridley concluded, is very similar to the Hoovestal proposal previously reviewed by the Commission. Coordinator Brasch noted that the developer had proposed developing only the eastern cell of 3 cell ponds, however staff is requiring the eastern portion to be constructed along with % of the center cell. Staff reviewed the tree preservation issues and parks/trails dedication issues for the Commission as well. After a brief discussion Michael Vincent moved, George Kubik seconded with all members voting in favor to make the following recommendations to the City Council relative to UPS 2nd Addition: 1. This development has fulfilled its parks dedication. 2. This development shall be responsible for a cash trails dedication. 3. The Tree Preservation Plan shall be approved as submitted. 4. A Tree Preservation Plan for Lot 2 shall be submitted at the time of Building Permit or Grading Permit application. 5. The developer shall meet water quality mitigation requirements through on-site ponding. A two-cell ponding system shall be constructed with Lot 1 to meet treatment requirements for this portion of the subdivision. The upper cell shall have a wet volume of at least .3 acre feet, and the lower cell shall have a wet volume of at least 1 acre-foot for this phase of the development. The pond system shall be expanded by an additional 1.5 acre-feet in wet volume when Lot 2 develops. The pond construction shall conform with the City's Standards for Detention Basin Design and the outlet shall have a skimmer of acceptable design to the City. Advisory Parks, Recreation and Natural Resources Commission Minutes of April 15, 1996 Meeting Page 5 FAIRFIELD INN SUITES, CSM CORPORATION Following a brief introduction by Director Vraa and a background by Senior Planner Ridley, Member Rudolph asked if there would be an access to the back of the building for fires. Planner Ridley responded that the Fire Marshall will be reviewing this proposal along with the other staff during the review process. Steve Dubbs of CSM stated that the proposal currently meets fire code. Mr. Dubbs continued with a review of the proposed 102 room Fairfield Inn which will be similar to an Embassy Suites. They feel this will be a much needed addition to the City of Eagan. Director Vraa noted that the steep slopes from the building to the pond may preclude trail installation as proposed. Coordinator Brasch explained that several options have been looked at relative to water quality mitigation. A pond in the southwest portion of the site was look at but it exceed the HWL of the DNR protected pond therefore staff indicated that a combination of on-site ponding and a cash dedication would best fulfill this requirement. The outlet of the proposed sedimentation basin should also have a skimmer of acceptable design to the City. Mr. Dubbs stated that the developer wants this to be a showcase hotel since this is a prototype for Marriott Suites. They are very excited about the possibility of developing in the City. After a brief discussion by the Commission, Michael Vincent moved, George Kubik seconded with all members voting in favor to make the following recommendations to the City Council relative to Fairfield Inn Suites-CS Corporation: 1. This development shall be responsible for a cash parks dedication. 2. This development shall be responsible for a cash trails dedication. 3. The Tree Preservation Plan shall be approved as presented. 4. Tree Protective Measures (i.e. 4 foot polyethylene laminate safety netting) shall be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved. 5. The developer shall contact the City Forestry Division at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan. 6. The development shall meet water quality mitigation requirements through a combination of on-site ponding and a cash dedication. The outlet of the proposed sedimentation basin should have a skimmer of acceptable design to the City. NORTH PARK GRANT APPLICATION Superintendent Peterson explained that this issue was before the Commission at their February meeting where it was referred to the Land Acquisition/Development Subcommittee for further study. After the sub-committee's review of this issue they felt that the $50,000 grant, which carries a November 1, 1997 completion deadline may be premature for this site. There are still some unresolved issues with this site although the CIP identifies development of North Park in 1997, Peterson concluded. Advisory Parks, Recreation and Natural Resources Commission Minutes of April 15, 1996 Meeting Page 6 Following a brief discussion, Michael Vincent moved, David Szott seconded with all members voting in favor to recommend rejection of potential funding of the Department's 1995 grant application for North Park. ACQUISITION OF TAX FORFEIT PROPERTY Director Vraa introduced this item noting that the Advisory Planning Commission had asked staff to review this 3.52 acre tax forfeit property to determine its suitability for possible park acquisition and development, As background, Vraa noted that the City acquired a 6.3 acre parcel of tax forfeit property in 1991 which abuts the west border of the subject parcel. The City acquired the parcel in response to the neighborhood request for a neighborhood park due to their isolated location. At the time the property was acquired it was noted that development of the park would not occur until the property to the south was developed to provide access to the park. This park would be a supplemental park to Sky Hill Park, which is the neighborhood park for this Park Service District. The subject parcel is approximately 130 feet in width and 640 feet in length with primary access from Red Oak Circle which is a private road. The topography that separates the existing park parcel from the subject parcel ranges between a 2:1 and 3:2 slope; generally considered non- traversable by most able bodied people. Director Vraa then reviewed potential options for using this site for park purposes. Commission Member Kubik asked how the existing park site would be accessed. Director Vraa responded it would be from Violet Lane once the property to the south is developed. Commission Member Peterson asked if there were any current development plans for that site. It was noted there were no plans at this time for development of that parcel. Staff shared pictures of the site with the Commission. A resident of Surry Heights stated that their neighborhood felt that the City may not have been aware that this land was tax forfeit and they opined that it would be in the best interest of the City to acquire the land rather than to have it developed. Another Surry Heights resident noted that there are over 400 families in the surrounding area that want to see the City keep this property for open space and do not want to see it developed. He opined that no more multi-family zoning is needed in this area. Commission Member Markell asked if a petition had been done supporting this position. The resident noted that he could easily get a petition but none had been done to date. Member Thompson asked how the residents viewed the use of this land if the City acquired it. One resident suggested open play area for flying kites, baseball, etc. Member Peterson asked if the City acquired the land but did nothing to it would that be OK. The three residents present suggested that a trail should then be provided to the current park land so that when it is developed there is access to it. Member Vincent opined that this may be a place to provide open grassy field space which EAA has indicated they have a shortage of. Director Vraa responded that this may not be a good location unless there is a provision made for parking since active use by the athletic association will draw a number of participants. Advisory Parks, Recreation and Natural Resources Commission Minutes of April 15, 1996 Meeting Page 7 Member Markell asked what the cost implications would be for acquiring this parcel. Director Vraa responded that there are minimal fees for acquiring the property, however there would be significant costs to develop this site and for continued maintenance. Another cost would be a monthly fee for the maintenance of the private road. The homeowners present noted that the cost for acquiring the property would be the filing fee. Member Vincent asked if this could be left as a buffer between the two developments and perhaps solicit assistance from the neighbors to help clean up the area. Member Peterson asked what the cost for a trail from the subject parcel to the park parcel would be. Director Vraa stated that because of the significant grade change the costs would be significant although a cost analysis has not been done. Vraa continued that if the intention was to establish turf, significant grading would need to occur and there would also be the issue of maintenance in the future. Jim Gullikson suggested an option for the site would be to use it as a connecting "finger" from Town Center to connect to the Minnesota River with an ultimate destination to Fort Snelling. This, he opined, would provide a much needed transportation link from the City of Eagan to the state park. A representative of Principle Construction explained that they have worked with Dakota County to get this development up and running. They have made arrangements with Royal Oaks to access this development from their private street. The Commission was then shown a layout plan of the development with a buffer area of vegetation between the new development and the development to the north A Surry Heights resident stated that the issue is one of creating more density in the area. The surrounding residents are using the amenities within Surry Heights as their own and if further development appears on this site, it will only exaggerate the problem. The developer was asked if they had any plans to provide green space on their site of if they were open to providing a trail from their development to the existing park property. The developer responded that they had not planned to provide a trail link to the park property. Member Vincent opined that there was no value in acquiring the property other than as a buffer since the City already owns a 6.3 acre parcel very close by. Although it is a good opportunity, the City needs to look at their long range plan and efforts should be made to develop the original park site. Vincent also noted that if the developer is reducing the density and will provide a trail to get to the 6 acre park parcel that would be sufficient, in his opinion. Other Commission Members opined that if the City had the opportunity to acquire property through tax forfeiture, it should take advantage of that opportunity. After further discussion, David Szott moved, Tim Callister seconded with all members voting in favor to acquire the subject property through tax forfeiture to be used as park land. Director Vraa asked for clarification of potential development of the subject parcel; would be developed with the existing 6 acre park parcel? Member Rudolph suggested that the property be used by the residents for picnics and open play area but that it not be developed to any great degree until the 6 acre parcel is developed. Member Kubik expressed his concern for the limited access to this site from a private road and the cost implications of that for the City. Randall Ahern opined that access from the south should be the priority access to the park and that the subject parcel be used as open space only. After further discussion, Michael Vincent moved, Daryle Peterson seconded with all members voting in favor to reconsider the motion. Advisory Parks, Recreation and Natural Resources Commission Minutes of April 15, 1996 Meeting Page 8 Michael Vincent moved, Daryle Peterson seconded, with all member voting in favor to acquire the property through tax forfeiture for parkland and that no development will occur until plans are considered for the existing 6 acre park parcel the City currently owns. PA 010A Items highlighted by Landscape Architect/Parks Planner Lilly included an update on the Blackhawk Pavilion construction, completion of the well drilling, anticipated completion of the septic system and completion of the building by July 15. Landscape plans for the Municipal Center and moving forward with installation planned to coordinate with Arbor Day of May 11. The irrigation system is also being planned for installation at the Municipal Center. W WETLAND BUFFER ORDINANCE UPDATE Member Thompson explained that when this issue was discussed by the APRNRC previously, they were in unanimous support of a 50 foot buffer strip. When this issue appeared before the Advisory Planning Commission, however, they were not as supportive. There were members of the APC who didn't see a need for a buffer at all and those that did wanted to see a smaller one. The bottom line, Thompson added, is that there was significant lack of support for this issue. He suggested that the APRNRC look at developing a consensus with the APC in working toward a compromise for a wetland buffer. It is hoped that a joint workshop can be scheduled to work on this issue. Thompson opined that given the priorities of the Commission for the upcoming bond referendum, this may need to be placed on the back burner. Coordinator Brasch noted that some time needs to be dedicated to educating the APC with background literature and information relative to how the APRNRC came to their conclusion. Staff is looking forward to joint meetings with the APC so that this issue can appear at public hearings and on to the City Council for resolution Member Thompson asked Commission Members if they were comfortable postponing this issue for a period of time. Member Markell suggested delaying it until early fall and the other Commission Members concurred. DAKOTA COUNTY PARKS AND RECREATION ADVISORY COMMITTEE Director Vraa reminded the Commission that an invitation has been issued by Dakota County to participate in an annual information sharing meeting. The meeting is designed to promote communication and understanding of the complimentary roles as park agencies within Dakota County. Commission Members were reminded to respond by May 13 directly to Dakota County Parks. WINTER RECREATION PROGRAMS UPDATE Supervisor Nowariak reviewed several winter program offerings she is in charge of supervising including preschool, trips and special events and adult volleyball. She noted there were approximately 200 preschoolers participating in the winter programs which focus on social interaction. Adult volleyball continues to grow with 87 teams participating in the winter session. Member Kohlnhofer commented on the positive experience his family has had with the Friday Friends preschool program. Advisory Parks, Recreation and Natural Resources Commission Minutes of April 15, 1996 Meeting Page 9 Supervisor Oyanagi provided an overview of the winter programs he supervises including the winter rink sites. Jon noted that this was the best season for ice and that the rinks and tubing hill were open for the full season. Outdoor skating lessons were very successful as well. Other program highlights included nature programs, dog sled rides, winter hayride and the preparation for summer softball. Oyanagi commented that this is his busiest time of the year because while all of the winter programs are up and running preparations are beginning for the summer softball season. Member Kubik asked if any of the winter sites need to be decreased or increased. Oyanagi commented that Bridle Ridge and Goat Hill are very crowded and some thought should be given to how that can be relieved. Perhaps North Park can provide some of that relief. Member Markell thanked Supervisors Nowariak and Oyanagi for their update and for the continued excellence in programming. BOND REFERENDUM UPDATE Director Vraa noted that the Task Force has met twice and will be touring potential acquisition sites on Thursday. Member Szott added that the Task Force is moving in a good direction. After the group is done meeting in May, marketing of the referendum will need to be addresses. It is expected that help from all Commission Member will be needed during this process. F* MM Member Vincent commented on the letter from John Bunker, President of Eagan Soccer, relative to the projected growth of the program. Vincent opined that this was helpful information as the Task Force is reviewing what should be included in the Bond Referendum. Director Vraa also commented on the letter from Mary Pontrelli of EHA expressing their interest in providing financial and sweat equity support for a second sheet of ice. With no further business to conduct, George Kubik moved, John Rudolph seconded with all members voting in favor to adjourn the meeting. The meeting was adjourned at 10:00 p.m. Secretary Date