Loading...
02/24/1997 - Advisory Parks & Recreation Commission AGENDA ADVISORY PARKS, RECREATION AND NATURAL RESOURCES COMMISSION EAGAN, MINNESOTA Monday, February 24, 1997 7:00 PM Eagan Municipal Center City Council Chambers A. 7:00 PM Regular Meeting B. Call to Order and Pledge of Allegiance 7:02 pm C. Introduction of New Members 7:03 pm D. Commission Organization 7:05 pm (1) Election of Chair, Vice Chair and Secretary (2) Committee Appointments E. Approval of Agenda 7:15 pm F. Approval of Minutes of Regular Meeting of January 21, 1997 7:16 pm G. Visitors to be Heard 7:18 pm H. Department Happenings Page 11 7:20 pm 1. Consent Agenda 7:30 pm (1) Oak Hills Church Page 15 J. Development Proposals pm (1) Rathman Acres - Gregory & Valerie Rathman Page 17 7:35 pm (2) Homestead Village, Inc. - Planned Development Amendment Page 25 7:50 pm K. Old Business (1) Dakota Hills Update Page 35 8:05 pm (2) Borchert/Ingersoll Update 8:15 pm (3) Anderson Parcel Update 8:25 pm (4) Petition Process Page 45 8:35 pm L. New Business (1) Commission Goals and Work Program 8:45 pm M. Parks Development Update 9:00 pm N. Water Resources Update (1) Lawn Chemical Update Page 47 9:10 pm (2) Fish Lake Alum Dosing Update Page 49 9:20 pm (3) City Participation with Toro Environmental Solutions Program Page 53 9:30 pm 0. Other Business and Reports (1) Warming Shelter Survey - Ben Duvick, Intern 9:40 pm (2) McCarthy Property 9:55 pm (3) Set Acquisition/Development Sub-committee Meeting 10:00 pm (4) Joint Commission/Council Meeting 10:05 pm (5) March Agenda Items 10:10 pm P. Round Table 10:15 pm Q. Adjournment 10:20 pm The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities and employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or status with regard to public assistance. Auxiliary aids for disabled persons wishing to participate are available upon request at least 96 hours in advance of the events. If a notice of less than 96 hours is received, the City will attempt to provide the aids. 1996 ADVISORY PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MEETING SCHEDULE NAME Feb Mar April May June July Aug Sept Oct Nov Dec Jan 20 18 15 20 17 15 19 16 14 18 16 20* Comm. Comm. Comm Comm Rm Rm Rm .Rm X X X 0* X 0* X X 0* X X 0* RANDALL AHERN X X X X X X X O* X O O* X TIM CALLISTER X X X X X X X O* X X X O* GUY KOHLNHOFER (Alternate) X X X X 0* X X 0* X 0* X X GEORGE KUBIK X x x 0* X X X X 0* X 0* X LEE MARKELL CHAIR X X X X 0* X X X X X X X DARYLE PETERSEN X X X X O* X X X O* X O* X JOHN RUDOLPH SECRETARY X X X 0* X X X X O* X X X DAVID SZOTT X x x x x x x x x x x x STEPHEN THOMPSON VICE CHAIR X X 0* 0* 0* RESIGNED - JULY, 1996 KEN TYLER X 0* X X X L -L X X X X X MICHAEL VINCENT Recreation Sub-Committee Natural Resources Sub-Committee Land Acquisition Sub-Committee John Rudolph Daryle Petersen Lee Markell George Kubik Tim Callister Michael Vincent Randall Ahern Steve Thompson Ken Tyler David Szott* Guy Kohlnhofer UPCOMING MEETINGS: Holz Farm Task Force March 7, 1996.....5:00-7:00 PM - Land Acq.Sub-committee - Bond Referendum Lee Markell March 14, 1996--5:00-':00 PM - Land Acq.Sub.committee - Bond Referendum Guy Kohinhofer March 18, 1996_,7:00 pm - Regular Commission Meeting April 18, 1990 - 4:30 pm Parks Bond Task Force tour April 25, Stay 9, May 23, 1996-7:00 pm - Parks Bond Task Forc ro May 2, Mast (i, May 30, 1996 - Land Acquisition' flevirlopment Subcommittee July Re:reation Subcommittee Meeting and Natural Resources Subcommittee Meeting November 19, 1996..,5:30 PM Joint Connll;Comrnlssion Meeting OPEN ISSUES Jan. 8, 1997.... 5:00 pm - Acquisition/Development Subcommittee Meeting 1. Tour of Community Centers in other cities Jan. 27, 1997.. 7:00 pm - Recreation Subcommittee Meeting 2. Commission Review Workshop Subject to approval MINUTES OF REGULAR MEETING OF ADVISORY PARKS, RECREATION AND NATURAL RESOURCES COMMISSION JANUARY 21, 1997 EAGAN, MINNESOTA A regular meeting of the Advisory Parks, Recreation and Natural Resources Commission was called to order at 7:00 p.m. on January 21, 1997 with the following Commission Members present: Tim Callister, George Kubik, Lee Markell, Daryle Petersen, John Rudolph, David Szott, Stephen Thompson and Michael Vincent. Commission Members Randall Ahern, and Guy Kohlnhofer were not present. Staff present included Ken Vraa, Director of Parks and Recreation; Dorothy Peterson, Superintendent of Recreation; Paul Olson, Parks Superintendent; C.J. Lilly, Landscape Architect/Parks Planner; Rich Brasch, Water Resources Coordinator; Gregg Hove, Forestry Supervisor; Pam Dudziak, Planner and Cheryl Mesko, Secretary. AGENDA Director Vraa added General Discussion as Item #6 under Other Business and Reports. George Kubik moved, Michael Vincent seconded with all members voting in favor to accept the agenda as amended. VISITORS TO BE HEARD Wayne Bugasch, 845 Trotters Ridge addressed the Commission regarding the issue of a walking path to Bald Lake from Northview Park Road. He noted that there was concern in their neighborhood for this trail. Their primary concern is for the safety of the children and some of the residents feel that a trail would create a situation where safety is compromised. They asked that this issue be added to the Commission's agenda. Director Vraa added that a letter had been provided to the Commission regarding the residents concerns for this trail. He also noted that the City Council did not proceed with the Gardenwood Ponds preliminary plat, however the plan to install a trail at this location still exists. Commission Member Markell asked if this issue could be addressed by the Land Acquisition/Development Sub-committee prior to the February meeting. Following discussion by the sub- committee, it was felt that a recommendation could then be forward to the full Commission at a later time. It was the consensus of the Commission and Mr. Bugasch that a meeting be set for February 24 before the regular Commission meeting to discuss the neighbors concerns. MINUTES OF DECEMBER 16, 1996 Michael Vincent moved, John Rudolph seconded with all members voting in favor to accept the minutes of the regular meeting of December 16, 1996 as presented. DEPARTMENT HAPPENNINGS Items highlighted included authorization of mail distribution of the quarterly newsletter; Informational meeting with the new Eastview Athletic Association; hectic first day of pavilion reservations for 1997; Community Development block grant application for Youth Development programs; agreement with Dakota County for the grooming of cross country ski trails in the city parks; installation of aerators in several lakes and the park maintenance staff has been called upon to aid with snow plowing. CONSENT AGENDA There were no items under the Consent Agenda for the Commission to review. ADVISORY PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MINUTES OF ]ANUARY 21, 1997 MEETING PAGE 2 DEVELOPMENT AGENDA EVERGREEN - ROYAL OAKS REALTY. INC. Planner Dudziak Introduced this Item as a request of a Preliminary Subdivision of 40 acres and a Rezoning of 20 acres for Agricultural to R- 1, Single Family Residential. The 40 acre site is located east of Gun Club Road, north of 120th Street, and south of the Pines Edge subdivision and Red Pine Elementary School. The proposed subdivision would create two lots of approximately 9.5 acres on the west half of the site and 53 lots and one outlot on the east half of the site. This rezoning request is for the east half of the site only, Dudziak concluded. Forestry Supervisor Hove noted this was a very unique site in that it has been a nursery for the past 30 years and there are more than 1000 trees on the site. Because of the high amount of trees located on the site a method of forest sampling was developed and performed by a forestry consultant hired by the applicant. Hove then reviewed the results of the sampling procedure which resulted in a calculation of an allowable removal of 934 significant trees. A mitigation plan was devised whereby the 431 trees in excess of the allowable limits would be transplanted within the development site and at Hidden Corner Park and Red Pine Elementary school. The applicant would be responsible for the cost of transplanting the 431 trees. Member Rudolph asked if the trees would survive being transplanted. Hove responded that staff has been very successful with their transplanting efforts in the past. Water Resources Coordinator Brasch stated that this development will generate runoff that will eventually reach several recreation classified water bodies within Lebanon Hills Park. Because of the size of the total development and where the runoff will occur, staff is recommending on-site ponding. The developer' s proposed pond location Is on a slope above the wetland centered in the western parcel. To minimize erosion- related filling of the wetland, intensive erosion control will be required and a 15' upgraded buffer between the wetland edge and the limit of grading will be maintained. The proposed pond is somewhat larger than would be required to fully satisfy treatment for the proposed 20 acre development and would also be used to pre-treat runoff from the western 20 acre parcel when it develops In the future. The remaining wet volume to fully meet treatment requirements for this parcel would be created by excavation of a portion of the wetland to which the constructed pond discharges. Member Markell asked if there were any trail opportunities around the wetland once development is completed. Brasch responded that it is not likely that development will occur on the property where the Mrotzkes are currently living until they are no longer in the home. Director Vraa noted that this development will be responsible for a cash parks dedication since Hidden Corner Park is already developed . There may be the possibility of a trail connection to the park when the western portion of the property is developed, Vraa added, however, the development will be responsible for a cash trails dedication. Mike Black, representing the developer, thanked staff for working cooperatively with them to resolve all the issues. He noted that they concur with staff' s recommendations. After a brief discussion, George Kubik moved, Michael Vincent seconded with all members voting in favor to make the following recommendations to the City Council regarding the Evergreen development: 1. This development shall be responsible for a cash parks dedication. 2. This development shall be responsible for a cash trails dedication. 3. This development shall be required to arrange for and bear the cost of transplanting 431 trees as identified below: 4. 50 12' - 15' trees to Hidden Comer Park. 5. 50 12' - 15' trees to Red Pine Elementary School. ADVISORY PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MINUTES OF JANUARY 21, 1997 MEETING PAGE 3 6. 231 12' - 15' trees within the Evergreen development site. 7. Tree Protective Measures (i.e. 4 foot polyethylene laminate safety netting) shall be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved. 8. The developer shall contact the City Forestry Division at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan. 9. This development shall meet its water quality mitigation requirements through construction of a detention pond. The design of the pond must be approved by the water resources coordinator. 10. An ungraded buffer at least 15 feet in width shall be maintained around the wetland on the western parcel. 11. Filling or draining of wetlands shall be prohibited. OLD BUSINESS INVER GROVE HEIGHTS - IOINT POWERS AGREEMENT Director Vraa noted that the discussion of a joint Powers Agreement between the City of Eagan and Inver Grove Heights was based on the development of Southern Lakes. That development will get services from the City of Eagan and the children living there will attend Red Pine Elementary School. Since this area will most likely be participating in sports and school activities within Eagan a recommendation is being made that a playfleld with a soccer overlay be incorporated within the development. It is also being suggested that parking be considered near the park area. More discussions will occur with Inver Grove Heights and the developer regarding this proposal, Vraa concluded. WORKNG DRAFT SCHOOL/CITY BALLFIELD MAINTENANCE AGREEMENT Director Vraa introduced this item stating that Dakota Hills Middle School/Eagan High School had approached the City to ballfield maintenance on their site on a contract basis. Some preliminary work has been done, however staff is seeking feedback from the Commission on the agreement. Superintendent Olson pointed out that there are 4 ballfields adjacent to Dakota Hills Middle School that are included in the request. Tasks included in the proposed maintenance agreement were reviewed as were the tasks that would not be included. The fees being proposed were based on the approved City fee schedule that is adopted each year. The costs to maintain mowers and equipment were also reviewed in this analysis. Olson continued that Phase I, Renovation/Pre-Season Preparation would be recommended maintenance since this would bring the fields to a level consistent with the City' s facilities. The various levels of maintenance were provided so the school district could select which components they would like to incorporate based on the dollars available to them for this work. Olson added that the estimate to maintain the four fields, based on the City' s own maintenance standards, would be $25,654 per year. Member Vincent asked what the incentive was to do this work for the school district. Director Vraa responded that providing quality fields at the high school/middle school for the community to use during the summer would mean that the City would not have to build more to accommodate the need. As long as the fields are well maintained and used, and the City' s costs are covered, this appears to be a benefit to everyone. Vraa added that staff would want to see a 2 year minimum contract to ensure that the fields could be properly prepared. ADVISORY PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MINUTES OF JANUARY 21, 1997 MEETING PAGE 4 Member Rudolph asked if City fields would suffer from the time spent on the school fields. Superintendent Olson responded that the reason this request can work is because the school fields are located very close to Northview Athletic fields. There would not be the issue of moving a lot of equipment to a remote location; rather, the equipment can continue the work from Northview right on to the school fields. Olson added that the principal at Dakota Hills Middle School is very interested in having the school fields of equal quality to the nearby City fields. Member Kubik stated that the reasons for pursuing this option seem to be very sound and suggested that staff continue to negotiate with the school for the maintenance of the fields. Member Thompson added that most residents don' t know where school property ends and City property begins so this may be a way to maintain some consistency. After further brief discussion, Member Kubik noted that it appeared to be the consensus of the Commission that staff proceed with negotiations with the school district relative to the maintenance of the four ballfields at Dakota Hills Middle School/Eagan High School. NEW BUSINESS There were no items under New Business for the Commission to review. PARKS DEVELOPMENT UPDATE Parks Planner Lilly explained that plans are underway to proceed with sign replacement at Cedar Pond, Bur Oaks and Evergreen neighborhood parks as well as Trapp Farm and Thomas Lake community parks. Lilly then provided the Commission with three conceptual signs with A being the largest sign, B medium sized and C the smallest size. Three construction materials were also discussed; Cylex, a granite looking artificial stone, aluminum and redwood. The price for using the Cylex product was; Concept A, $11,000; Concept B, $7,084; Concept C; $5,000+. The price for using aluminum was; Concept A, $4,500; Concept B, $4,375; Concept C, $2,450. The price for using redwood was; Concept A, $5,500; Concept B, $5,400; Concept C, $2,000. Member Petersen asked about the life span of the three products. Planner Lilly responded that they are all durable. Responding to concerns about maintenance for the redwood product, Lilly noted that the wood is painted with an enamel based paint and would need to be repainted in approximately 20 years. After significant discussion, it was the consensus of the Commission that Concept B, made from redwood with a see through tree was the preference. Staff was directed to pursue cost estimates to see which sign was the most feasible to pursue. WATER RESOURCES UPDATE LETTER TO EAGAN FOOTBALL BOOSTER CLUB - FERTILIZER SALE Water Resources Coordinator Brasch noted that the Eagan Wildcat Football Booster Club had been selling fertilizer as a fund-raiser for the past several years. The City has encouraged the group to focus on the phosphorous content of the fertilizer they have been selling. A letter has been drafted to the booster club asking that they limit the phosphorus content of all lawn fertilizers to 3% or less and requesting sales volume figures for each of the blends of fertilizer sold through the sale. It is hoped that this can provide information as to whether purchasing patterns of fertilizer have changed over time as it relates to product phosphorus content. Staff also congratulated the booster club for their efforts to promote low or no phosphorus fertilizers during their sale. ADVISORY PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MINUTES OF JANUARY 21, 1997 MEETING PAGE 5 In response to a question, Brasch noted that 1800, 20 lb. bags of fertilizer had been sold last year. He also noted that this group also distributes water quality brochures during their sale process. It was the Commission's consensus that a letter be forwarded to the booster club requesting the information as identified in the draft letter. Chairman Markell will sign the letter on behalf of the Commission. OTHER BUSINESS AND REPORTS DART TRANSIT Director Vraa introduced this item noting that ly is not a development item, however with the Conditional Use Permit being requested by the developer there are issues that should be addressed by the Commission. Ken noted that this is a request to allow outdoor storage on two sites located west of Hwy. 149 east of the Chicago, Milwaukee, St. Paul and Pacific Railroad and just south of Stark's restaurant. Because of the extent of impact on this permitted use, staff has prepared some preliminary conditions for Commission consideration. Following a brief review regarding tree preservation and water quality, it was the Commission's consensus that the following items be incorporated in the Conditional Use Permit: 1. Parks dedication and trails dedication will be reviewed when an application for development is submitted. 2. A tree inventory and tree preservation plan will be required when an application for development is submitted. 3. Runoff from impervious surfaces within the site will be treated with on-site ponding prior to discharge off the site. The ponding configuration must be approved by the City's Water Resources Coordinator. 4. A wetland inventory must be conducted to identify, delineate and determine the jurisdictional status of any wetlands within the parcel. 5. Wetland fill or drain impacts should be avoided. If avoidance is not possible, mitigation which complies with the Wetland Conservation Act standards shall be required. 6. If the Commission is not satisfied with the level of detail presented, it could also recommend that it be given the opportunity to review supplemental information for future recommendations. SUBCOMMITTEE REPORTS Superintendent Peterson noted that the Recreation Subcommittee will meet on January 27 to review the Child Protection Policy. Director Vraa noted that the Acquisition/Development Subcommittee has begun to look at the $2 million Park Site Fund budget and how it could be spent. It was felt that once new Commission Members are on board the subcommittee can continue their review. There have not been issues for the Natural Resources Subcommittee to review recently. NEW COMMISSION ORIENTATION Director Vraa noted that Guy Kohlnhofer, Lee Markell, and Terry Davis had been appointed by the Council to the Advisory Commission for 3 year terms. Barbara Johnson was appointed for a 1 year term and Jerry Farley was appointed as the alternate. The new member will be at the first meeting in February. ADVISORY PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MINUTES OF JANUARY 21, 1997 MEETING PAGE 6 Commission Members in the past have expressed a desire to provide consistency in how the meetings are conducted and to have a clear understanding of how decisions are made to make sure information Is accurate and that the Commission portrays a united front with issues. Members Thompson and Vincent opined that the Commission needs to focus on discussing all sides of an issue but present a stronger voice by remaining unified. Member Kubik opined that the Commission should simply focus on basic professionalism in their role as an advisory commission and the rest will fall into place. In discussing the how the Commission could pursue some of these ideas, it was determined that the first meeting with new members in February would be an appropriate time to discuss these issues. It was the Commission's recommendation that an orientation for all members be held from 6:30-7:00 prior to the February meeting. SET FEBRUARY MEETING DATE The February meeting was set for Monday, February 24, 1997. GENERAL DISCUSSION Director Vraa stated that at the last Council/Commission joint meeting, the Commission had been directed to look at multi-use facilities to see if there were any opportunities to facilitate such a use. The question that has come from the Commission was how the Council specifically wanted them to proceed. Vraa noted that it may be appropriate for the Commission to communicate with the Council to obtain more specific direction. Member Kubik asked if it would be helpful for staff to do a simple scope of services which could be included with a letter from the Commission to the Council. After a brief discussion, Michael Vincent moved, George Kubik seconded with all members voting in favor to have staff prepare a scope of services along with the Advisory Commission Chair writing a letter to the City Council on behalf of the Commission seeking further direction on the process of investigating multi-use facilities in the city. ADJOURNMENT With no further business to conduct, George Kubik moved, Michael Vincent seconded with all members voting in favor to adjourn the meeting. The meeting was adjourned at 9:55 p.m. Secretary Date MEMO - city of eagan TO: ADVISORY PARKS, RECREATION AND NATURAL RESOURCE COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: FEBRUARY 21, 1997 RE: COMMISSION AGENDA, FEBRUARY 24, 1997 A reminder that prior to the start of the regular Commission Meeting, there will be a meeting of the Acquisition and Development Sub-Committee with the residents on Trotters Ridge. This meeting is regarding the proposed trail construction in Wondering Walk Park as part of the Gardenwoods Pond 3rd Addition. The meeting will begin at 5:30 p.m. Other members of the Commission are welcome to attend if they would like. The upstairs conference room has been set aside for this meeting. Prior to the Agenda page in this packet is a letter from the residents which outlines their concern for the proposed trail. Beginning at 6:30 p.m. is the "Commission orientation which will be conducted by Jon Hohenstein, Assistant to the City Administrator. This is for new and returning Commission members. Although only 30 minutes have been allocated to the session, I'm certain it will help in getting the Commission off to a good start for the year. After the call to order and pledge of allegiance, the new Commission members will be introduced to the audience. This will be followed by the selection of the Chair, Vice Chair and Secretary. Director of Parks and Recreation Vraa will chair this portion of the meeting. Also, under Commission organization are the sub-committee designations and appointments to each. And finally, the Commission should reaffirm the meeting dates for the year as the Monday before the second Council Meeting of the month, generally the third Monday of the month. March 17 July 14 Nov.17 April 21 Aug. 18 Dec. 15 May 19 Sept.15 June 16 Oct. 20 Commission Agenda Memo February 21, 1997 Page two The next Order of Business is the approval of the Agenda, followed by the approval of the minutes of the January meeting. After visitors to be heard, staff will briefly highlight some of the Department Happenings There is one Consent item on the Agenda. If there are no questions on this item, it would be in order for a motion to approve. There are two Development items, the first of which is Rathman Acres. Provided in the packet is the staff report on this development. The second item is Homestead Village, a proposed hotel. Once again, staff has prepared a report on this development. Of issue is the determination of need for a sidewalk/trail along the street which fronts this development. The trail plan did not call for a trail along this street before because the street finished as a cul de sac. However, plans are for the street, recently redesignated as Denmark, to continue to the south and intersect with Northwood Drive. With the development that could occur along this section of road, consideration for amending the trails plan to include a sidewalk/trail should be considered. Staff will provide additional information at the Commission meeting. Four items are to be addressed under Old Business. The first is the draft agreement with Dakota Hills Middle School for field maintenance. Staff has prepared a separate cover memo regarding this item. Staff is asking the Commission to take action on this item with the expectation that it can go to the City Council work session. Item two is to be a verbal update on the acquisition of the tax forfeited Borchert/Ingersol parcel. As you may recall, some extensive testing has taken place, which have come back with results that indicate the site is relatively clear of problems. Superintendent Olson will also inform you of the next steps in the process. Staff has again met with Lee Anderson regarding the possible acquisition of a portion of his property and the possible extension of sanitary sewer to serve his entire parcel. Given the high costs and the limited area that can be serviced by gravity sewer, Mr. Anderson is still considering what it is he wants to do, once again, staff will provide the Commission with a verbal report. The final item is the petition process to be used by residents who wish to request by petition action by the Commission. Members will recall that this came from a petition which request two action on one petition which was some what confusing. This item was referred to the Recreation Sub-Committee. Their recommendation provided on a separate packet item. Commission Agenda Memo February 21, 1997 Page three There is only one New Business item, that is the Commission goals and work program for the next year. Staff has prepared a brief memo which provides background on this item. Water Resources Coordinator Rich Brasch will be present to bring the Commission up-to-date on the recent meeting with lawn chemical applicators. The Commission is asked to make a recommendation on this issue in anticipation of a joint Council - Commission meeting in March. Rich will also update the Commission on the Fish Lake alum treatment program. And, the potential for working with Toro on an environmental solutions program. Brief memos cover these items. Under Other Business and Reports the first item is a survey report prepared by Ben Duvik who is completing his student internship with the department. As one of our student internship requirements, we ask that they participate in a area search project and make a report to the Commission on their findings. Ben has completed a survey of skating rink users this winter. Staff will present the remaining items verbally. As always, if any member has a question on the Agenda or is not able to be present, please contact the Department. Respectfully submitted, Ken Vraa Director of Parks and Recreation KV/cs 3 REMINbER 5:30 PM Land Acquisition/bevelopment Subcommittee will meet with residents on Trotters Ridge relative to a proposed trail to Bald Lake from North view Park Road. Al/ Commission Members are welcome to attend. 6:30 - 7:00 PM Commission Orientation for all Commission Members 5 Wayne Bugasch & Mary Fox 845 Trotters Ridge Eagan, Minnesota 55123 February 12, 1997 City of Eagan Ken Vraa , Director of Parks and Recreation Municipal Center 3830 Pilot Knob Road Eagan, Minnesota 55122-1897 Dear Ken and committee members: Thank you for your letter of February 4, 1997. I have visited with our neighborhood and a group from our Eagan Hills Farm Homeowners Association will attend. We appreciate the chance to meet with you and the sub-committee and look forward to a positive open dialogue to share our ideas and concerns. Unfortunately I have a business commitment in Chicago that can not changed.My apologies in advance for not being there. If necessary, I will be available by way of a conference call. The number is 773- 539- 5136. I am confident that our group will lay out all of our concerns. Please include this letter in the `packet' for the sub-committee members. My main concerns are: Child safety Juvenile crime opportunities Appropriateness of one segment of plan - Bald Lake Child safety There are eleven (11) children (under the age of 12) that live in the seven (7) homes that would directly touch this proposed parkland path. Within our greater Trotters Ridge community there is a total of 89 children ( two additions since my 12-7-96 letter!). Horton's new proposed development indicates that this proposed path will cross through, by way of easement, seven (7) lots. These homes are not yet built. Clearly these additional homes will bring even more children in harms way. Enclosed are some photographs of the children we are talking about.... I would like to believe that we live in a safe community and for the most part, I believe that. Reading the papers, talking to police, seeing the news in today's world teaches us to be cautious no matter where we live. This is unfortunately true in our neighborhood. Break-ins have occurred, you are aware of them (please see my 12-7-96 letter). Property crimes, theft and vandalism have also taken place. Disturbances that include under-age drinking, fighting and illegal drugs also take place. More times than I care to admit, we find a police car sitting in our cul-de-sac under cover of our pine trees observing (or waiting to) Eagan high school students engaged in the sale of drugs. What these middle school and high school students choose to do is evident by taking a walk around the grounds that surround the school. The pine grove is just one example (also on Northview Park Road directly across the street from the proposed access to this walking path). They are littered with general debris along with more serious sexual related and illegal drug paraphernalia. Please talk with Officer Mike Finneran, the school resource officer for Eagan high school and Dakota Hills Middle school. We invite a separate meeting with the appropriate parties in the police department to have an open discussion about giving these students this additional opportunity as a `place to go'. The planning of a secluded walkway adjacent to a high school and middle school, down to a private lake that is well hidden from any road is dangerous, inappropriate, and far too tempting. The safety of our middle school and high school students should not be underscored. The victims of potential assault crimes, in most cases, would be other students. At this point, I'd like to ask a simple question - WHY? 6 8 The `plan' preceded the school. We should re-visit the thought process and evaluate the appropriateness of opening access to secluded areas such as this. Is this prudent in today's world? Tragedies have occurred in our communities that 3-5 years ago we would not have believed could happen. (example) Three years ago, a young girl was killed by a horse in the field in back of our home (the same land that is being developed by Horton). Prior to that, we all felt that it was fine to have those horses there. After the incident, the decision to allow horses to remain was re- evaluated. Discussions centered on home density, number of small children, land usage, and propensities of horses. They were removed. The community made a good decision in removing the horses but tragically we paid a price; the life of a three year old girl What is the compelling community need that creates us to take this risk... Juvenile crime opportunities Some issues regarding this specific item have been mentioned above. Again, I invite a dialogue with the Eagan police to get their thoughts. Presently , the city of Eagan does not have the ability or a plan to secure and patrol areas like this. I do not believe that a proposed path, such as this, exists in the city of Eagan - a path down to and past a secluded private lake that can not be monitored by any road or vehicle (or even by bicycle!) Other communities have set up bicycle or horse patrol for similar areas. Eagan does not have the plan nor have we budgeted for the resources. Children/juveniles commit crimes of opportunity. This path (given its proximity to.. 887 children) is far too tempting of an opportunity. Bald lake Bald lake is not a park district recreational lake. It freezes through in the winter and there are no fish in the summer. Bald lake will be surrounded by private homes when Horton completes it plan. I believe that it would be inconsistent to place such a path given the overall goals of Eagan. Again, in the strongest and most urgent way , I implore you to revisit your plan to place access from the high school and middle school to Bald lake. The concerns of our community have shifted since the conception of this plan. The safety of our children is that important to us and to the city of Eagan. Sincerely Wayne Bugasch & Mary Fox FEBRUARY DEPARTMENT HAPPENINGS 1. Adult basketball for the winter league is near the half-way point in the season. 30 teams play in four leagues. More gym space is needed to accommodate the demand. 2. Broomball leagues are finishing up in mid-February. 18 co-rec teams play Fridays in 3 leagues run by the South of the River Recreators. 20 men's teams play in three leagues on Sundays and Mondays. 3. Hockey is also finishing their season. Fourteen 4-on-4 hockey teams play in two leagues on Wednesday and Saturday. Twelve boot hockey teams play Saturday mornings at Goat Hill Park. 4. Lessons - The outdoor skating lessons saw a smaller number than previous seasons. A popular new class is offered Thursday afternoons for preschoolers. In addition, beginners, intermediate and adult lessons are happening. 5. 1997 softball registration materials were sent out to the 256 - 1996 teams and about two dozen new teams, as of this writing. Registration begins in March with play starting at the end of April. 6. On February 2, a benefit dinner was held at Jensen's Supper club to commemorate their 50'h year in the restaurant business and to introduce the Friends of the Farm organization. $370 was raised that evening. An additional $5.00 per anniversary meal ordered during February will be donated to the Friends. Dine out often! The goal is to raise over $1,000. Holz Farm has had furnace problems recently. Otherwise, things are quiet as the Friends of the Farm plan the 1997 activities. 7. The outdoor recreation sites are coming to a close. The tentative closing date of February 17 may be pushed back to February 23, weather permitting. Trapp Farm Park tubing hill may be open weekends beyond that date. Currently, eight sites are open and five closed down for the season. The weather dictates everything from here on out. 8. My visit to Clearwater Park brought out an interesting conversation. A family was there on Monday, February 10. The mother approached me and asked if I was in charge. That question always tightens the nerves. Anyway, she went on to say that they live in Prior Lake now but come back to Eagan to skate. She says they love Clearwater Park because of the large surface and absence of hockey. They used to live by the park. I kept asking to be sure I had heard right and yes, it was Prior Lake. 9. Parent Workshops: Our first parent workshop entitled "From Sticky Situations to Smooth Solutions," was a great success. We will be holding more of these workshops since the Wescott Community was awarded a $2,500 grant. This federal grant originated from the Center for Substance Abuse Prevention and awarded to us through the Dakota Partnership for Healthy Communities. They are also the grant's fiscal agents. 10. Tutoring and Extended Kindergarten: The tutoring and extended kindergarten programs were given $900 from last year's Family Service and Collaborative Children's Library Service Program Grant. The money will be used to purchase needed books, workbooks, educational games and computer software for both programs. The fiscal agent will be the school district. 11. Wescott Programs: We just received great news! We have just been awarded grant money from the new Library Services Grant listed above entitled, "Reading Connections." This grant includes; $2,700 for instructional services for our tutoring program, $200 for Wescott Staff to receive training in the Motheread/Fatheread Program , $460 for a field trip to the Children's Museum and $200 in bus transportation money for library field trips. This totals $3,560 for the Wescott Program with District 196 Family Services Collaborative as the fiscal agent. 12. Thanks to mild temperatures the largest crowd ever took part in the February 8 ice fishing event at Schwanz Lake. Again, for most youngsters this was their first stab at the sport. Members of In- Fishermen and Sportsmen Bassmasters donated time and bait. Recreation and water quality staff coordinated the activity. Several "Sunnies" were caught. 13. Planning sessions for the 1997 Yankee Doodle Festival have begun. Recreation will again coordinate the Little Doodlers' Art Tent. All materials are donated by festival sponsors. Volunteers and seasonal staff facilitate the activity. 14. Staff attended an USIA "Play Tennis America" planning session. This may provide a new approach to adult lessons. The Commission may recall that youth lessons, camps, leagues and adult tennis leagues are at or near capacity. Adult lesson participation is weak. 15. Spring recreation activities are being planned. The Discover Us! Brochure will be delivered by the post office beginning February 24. Spring activity begins the week of March 17. Numerous spring break special programs are offered as is the custom when schools are out. The typical wide range of activities are offered. 16. Staff will attend a District 196 Collaborative workshop this month. "Working Together for a Change" is the workshop title. The presenters, John Bryson and Barbara Crosby, are authors of Leadership for the Common Good: Tackling Public Problems in a Shared-Power World. The workshop should form an excellent critique of the collaborative efforts that have been accomplished among the agencies involved in the District 196 group. 17. National Youth Sport Coaches Clinics for coaches of Eagan Athletic Association spring/summer sports have been set. A total of 9 clinics are offered for an anticipated attendance of 250 coaches. The emphasis of the clinics is the psychology of working with children. EAA is a strong partner and advocate of the merits of the program. 18. Recent computer upgrades have enabled two recreation supervisors to have a p.c. in their work station. The work room continues to have two units from which Recreation staff can work. Coupled with recent computer software training, this will provide the first wave of a new way of doing things. 19. Staff are working on the City's web page in conjunction with other departments. Parks and Recreation has an enormous amount of data that could be placed on the system. 20. Eagan hosted an Arena Managers Meeting for ice arena managers and directors of parks and recreation "South of the River" in an effort to develop an understanding of common problems and to share useful information. Additional meetings are planned. 21. The Civic Arena hosted two district play-off games for Eagan Girls Varsity Hockey. Both games were well attended. 0 22. Department staff have met with Eagan Hockey Association representatives regarding a second sheet of ice. The City has received notification that it would get $125,000 in Mighty Ducks Grant money, $250,000 was sought. A memo is being proposed for Council direction on the issue. 23. C.J. Lilly and Ken Vraa continue to attend public meetings conducted by DNR staff for revising the Master Plan for Fort Snelling State Park. 24. Staff continues to work on entrance signs to Lexington Diffley Park with hopes they can be installed early in the year. 25. The preschool program participants have been busy this winter session. Valentine Pizza Parties were held during Valentine's week, a skating and sledding party (with parents) was held at Bridle Ridge and Goat Hill. The children are making new friends, learning new songs, making creative art projects and playing games. Themes are used throughout the program. Some themes from winter session are: Penguins & Ice, Marbles & Magnets, Dinosaur Land, Space & Science, Transportation & Weather. The children are looking forward to their winter field trip to the Children's Museum at the end of February. 26. The volleyball season will be winding down in the next month. Teams are getting ready to represent Eagan at the MRPA State Tournament. We will be sending teams to the women's, men's and co-rec state tourneys. 27. Spring programs are planned. Many activities are planned for youth during spring break. A tour of the Metrodome, Cinema Cafes, open gym and swim, coloring party and a school's out party will entertain the children. 28. The agreement with Dakota County to provide cross country ski trail grooming services has been approved. The County will provide all grooming equipment and an operator for a hourly fee. The first grooming will take place the week of February 17, if conditions allow. The groomer is also capable of tilling the tubing hill at Trapp Farm Park thereby eliminating the large ruts. 29. Gregg Hove, Supervisor of Forestry, has received a $1,000 grant from the Department of Natural Resources to research and develop a new tree preservation brochure for distribution to residents and developers. 30. Warm temperatures and an ever increasing sun angle have begun to take a toll on the outdoor rinks. The condition of the rinks will be monitored daily. The rink season rarely extends beyond the third week in February. 31. Approximately 75 applications were received for the now vacant Forestry/Park Maintenance worker position. A test was given on February 18 to approximately 35 applicants determined to be qualified for the position. Interviewing of the top candidates is expected to be completed by month's end. 32. The Department has begun to receive calls from groups volunteering for a "spring clean-up" of park areas. Operations Supervisor Paul Graham will once again coordinate the effort. 33. Staff has been meeting regularly with Architect Jon Miller to refine plains for the proposed Lexington Diffley service buildings. Rending approval of the Capital Improvement Plan, construction is proposed for mid to late summer. 34. Maintenance staff has begun construction of several informational kiosks for the water quality program. They will be installed at several park locations this spring. \3 35. Maintenance staff has begun to evaluate and acquire equipment included in the approved Capital Equipment Program. Acquisition includes a trash compactor, turf sweeper, utility truckster, skid steer and several replacement vehicles. 36. Oxygen levels in area lakes remain low. Aerators are helping on several lakes. Swarms of fish can be seen gasping for air in the open water areas adjacent to culverts on several of the non-aerated lakes. Cs I O/Febhappenings. wrd Advisory Parks, Recreation and Natural Resources Commission February 24, 1997 Meeting Consent Agenda OAK HILLS CHURCH 1. This development will not be responsible for a parks dedication fee, however, if the use of this development changes from PF than the new designation will be subject to a cash parks dedication fee. 2. This development shall be responsible for a cash trails dedication. 3. This development will require the applicant to install 5 Category A trees or 10 Category B trees or 20 Category C trees as mitigation for tree removal in excess of allowable limits. A revised landscape plan should be submitted to reflect this tree mitigation. 4. Tree Protective Measures (i.e. 4 foot polyethylene laminate safety netting) shall be installed at the Drip Line or at the perimeter of the Critical Root zone, whichever is greater, of significant trees/woodlands to be preserved. 5. The developer shall contact the City Forestry Division at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan. 6. Water quality mitigation requirements shall be met through on-site ponding. 7. Draining or filling of the jurisdictional wetland shall be prohibited and a minimum 30 foot wide ungraded buffer measured back from the delineated wetland edge shall be preserved (excluding the area affected by detention basin construction). MEMO city of eagan TO: ADVISORY PARKS RECREATION AND NATURAL RESOURCES COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: FEBRUARY 19, 1997 RE: OAK HILLS CHURCH BACKGROUND This is a request for a Rezoning of 7.09 acres legally described as Lot 1 and Outlot A, Hampton Heights, from Agriculture to Public Facility and a Variance to the parking lot setback from the public right-of-way along Yankee Doodle Road. This proposed development is located south of Yankee Doodle Road and east of Coachman Road In the NSW 1/4 of Section 17. PARKS/TRAILS DEDICATION This development would not be subject to a parks dedication fee, however, if the use of this development changes from PF designation, the new designation will be subject to a cash parks dedication. This development will be responsible for a cash trails dedication. TREE PRESERVATION This 7.5 acre site is located on the SE corner of Yankee Doodle Road and Coachman Road in the NW 1 /4 of Section 16. The south half of the lot is a pond, the north half is both wooded and open grassland. Significant Vegetation The submitted Tree Inventory indicates that there are 49 significant trees on site, comprised of boxelder, aspen, and silver maple trees, ranging in diameter from 12" to 30".The submitted plan shows 42 significant trees existing with 12 significant trees to be removed (four of these trees are multiple-stemmed clumps). The City of Eagan Tree Preservation Ordinance defines multiple-stemmed clump trees as being separate trees when they fork below a height of 4 2 feet. The development as proposed will result in the removal of 17 significant trees (34.7% of the total). According to the City of Eagan Tree Preservation Ordinance allowable removal for this type of development is 30% (14 trees) of the existing resources. Mitigation for significant tree removal in excess of allowable limits calculates to 5 Category A trees or 10 Category B trees or 20 Category C trees. I6 Recommendation Staff is recommending approval of the Tree Preservation Plan as proposed with the following conditions: To require that the applicant install 5 Category A trees or 10 Category B trees or 20 Category C trees as mitigation for tree removal in excess of allowable limits. A revised landscape plan should be submitted to reflect this tree mitigation. To require that Tree Protective Measures (i.e. 4 foot polyethylene laminate safety netting be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever Is greater, of significant trees/woodlands to be preserved. To require that the developer contact the City Forestry Division at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan. WATER QUALITY/WETLANDS This development is located adjacent to a 5 acre state protected wetland near the intersection of Yankee Doodle Road and Coachman Road. The wetland is designated Pond CP-1 in the City's water quality management plan and classified as a nutrient basin. Runof from the proposed development will be discharged to this wetland. Because there is some existing residential development around the wetland, staff recommends that the runoff be treated through on-site ponding prior to discharge. The only jurisdictional wetland within the parcel is the one associated with Pond CP-1. This wetland has been delineated, and neither draining or filling of any portion of the wetland complex is proposed. Other than the grading necessary for the detention basin, staff recommends preservation of a minimum 30 foot wide ungraded and un-maintained buffer measured back from the delineated edge of the wetland. RECOMMENDATIONS Water quality mitigation requirements be met through on-site ponding. Draining or filling of the jurisdictional wetland be prohibited and that a minimum 30 foot wide ungraded buffer measured back from the delineated wetland edge be preserved (excluding the area affected by detention basin construction). Advisory Parks, Recreation and Natural Resources Commission February 24, 1997 Meeting Consent Agenda RATHMAN ACRES - GREGORY AND VALERIE RATHMAN 1. This development shall be responsible for a cash parks dedication. 2. This development shall be responsible for a cash trails dedication. 3. The Tree Preservation Plan as proposed shall be approved with the following conditions: Tree Protective Measures (i.e. 4 foot polyethylene laminate safety netting) shall be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved. The developer shall contact the City Forestry Division at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan. Individual Lot Tree Preservation Plans shall be submitted at the time of Building Permit Application for Lots 6, 7, and 8. 4. This development shall be subject to a cash water quality dedication based on the area and development density of all lots excluding Lot 2 which is already developed. 5. A conservation easement shall be secured to provide protection of riparian and adjacent upland areas along Blackhawk Lake as a condition of any variance granted under the shoreland zoning regulations. The area covered in the conservation easement should extend a minimum of 100 feet back from the OHW of Blackhawk Lake. 41! city of eagan MEMO TO: ADVISORY PARKS, RECREATION AND NATURAL RESOURCES COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: FEBRUARY 19, 1997 RE: RATHMAN ACRES - GREGORY AND VALERIE RATHMAN BACKGROUND Greg and Valerie Rathman are requesting approval of a Preliminary Subdivision of approximately 15 acres located at the southwest corner of Blackhawk Lake, east of Blackhawk Road and north of Silver Bell Road. The site contains an existing single family residence and a barn. It is currently zoned R-1, Single Family Residential and is designated in the Comprehensive Guide Plan as D-1, single family residential ( up to 3 units per acre). The proposed subdivision would create eight lots ranging in size from just under 1/2 acre (20,100 s.f.) to 3.27 acres (142,500 s.f.), with an average lot size of about 2 acres. The existing residence is located on the western portion of the site. Lots 1 and 2 are proposed to have direct access to Blackhawk Road. Public street access for Lots 3, 4 and 5 is proposed to be off a 200 foot long cul-de-sac, Skater Circle, extended east from Blackhawk Road. Lots 6, 7 and 8 do not have direct public access. Access for these three lots is proposed via the 20 foot wide existing private access drive off Riverton Avenue, Riverton Point, which serves four lots within Blackhawk Lake Addition. PARKS AND TRAILS DEDICATION This development shall be responsible for a cash parks dedication and a cash trails dedication. TREE PRESERVATION The eastern 2/3 of this site is completely wooded with a variety of hardwood deciduous trees. The lay of the land Is rolling, much of It sloping down to Blackhawk Lake. Significant Vegetation A Tree Inventory and a Tree Preservation Plan have been submitted for this development. The plan indicates that existing significant vegetation consists of 9.64 acres of significant woodlands and 36 significant trees. The individual trees species include pine, spruce, ash, maple, and crabapples. All of these individual trees are located in the west area of this site, within lots 1, 2, 3, 4, and 5. The development as proposed will result in the removal of .3 acres (3.1 % of the total) of significant woodlands (result of grading for private driveway installation). No significant trees will be removed. According to the City of Eagan Tree Preservation Ordinance allowable removal for this type of development is 25% during initial site preparation, and an additional 20% during the development of each lot. The applicant is Intending to prepare lots 1, 3, 4, and 5 during the initial site preparation (no trees will be removed), and then perform custom lot grading on lots 6, 7, and 8 (to be performed at the time of building permit application) With a tree/woodland removal less than allowable limits, there is no mitigation. Recommendation Staff is recommending approval of the Tree Preservation Plan as proposed with the following conditions: *To require that Tree Protective Measures (i.e. 4 foot polyethylene laminate safety netting be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved. •To require that the developer contact the City Forestry Division at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan. *To require that Individual Lot Tree Preservation Plans be submitted at the time of Building Permit Application for Lots 6, 7, and 8. WATER QUALITYIWETLANDS This proposed development lies on the southwest shore of Blackhawk lake. One of the lots borders the portion of Blackhawk Lake classified as Class I direct contact recreation. Four other lots front on a bay at the far west end of the lake (BP- 1.2) designated as a Class VII storm water basin. The average size of the riparian lots is about 2.5 acres, and the average size of all lots in the development (lots with and without lake access) Is about 1.8 acres. Runoff from the cul-de-sac serving the three western-most lots will discharge directly to Blackhawk lake through a tie-In with an existing stormsewer. Runoff from the Impervious surfaces of the remainder of the development will discharge to Pond BP- 1.2, also through a tie- in with an existing storm sewer. Because of the small size and low density nature of the development, extreme topography, and the abundance of significant trees, on-site ponding is not a viable alternative. Thus, staff recommends a cash dedication for water quality mitigation based on the area of the development excluding the already developed lot (Lot 2). There are no wetlands on the parcel other than the wetland complex associated with Blackhawk lake, and no wetland filling or draining is proposed by the developer. Blackhawk Lake Is designated as a recreation development lake in the City's shoreland zoning ordinance, and this development is subject to regulation under that ordinance because of its proximity to Blackhawk lake. While the Department of Community Development and the Advisory Planning Commission have the responsibility to administer this ordinance as part of the City zoning code, it is appropriate for the APRNRC to review a few key issues. This development will require variances from the shoreland zoning regulations in order to proceed. The three western most lots will be on septic systems and therefore will need a variance from the 10 acre minimum lot size in the ordinance. Lou 5-8 will also need a variance from the lot width/riparian lot frontage requirements. While the merits of these requests for variance will be evaluated by the APC and the City Council (in part based on a consideration of hardship), the Commission may want to recommend some other considerations. One such consideration Is the conveyance to the City of a restrictive conservation easement to provide additional protection of the shoreline and adjacent upland. Staff has introduced this possibility to the developers and they seem receptive as long as there are some provisions for lot owners to gain access to the lakeshore. This Issue can be discussed in more detail at the February 24 Commission meeting. RECOMMENDATIONS The development shall be subject to a cash water quality dedication based on the area and development density of all lots excluding Lot 2 which is already developed. A conservation easement shall be secured to provide protection of riparian and adjacent upland areas along Blackhawk lake as a condition of any variance granted under the shoreland zoning regulations. The area covered in the conservation easement should extend a minimum of 100 feet back from the OHW of Blackhawk Lake. Rathman Acres Ctyof Eagan Case No. 17-PP-1-1-97 Zoning Map ~ C C PD R-2 i-1 pK pp R-2 R-3 V2 R-1 o PK ® A A L/ Ll Current Zoning N 500 -0 500 1000 FeetD City of Eagan Community Development Department CiryofEogan Rathman Acres Case No. 17-PP-1-1-97 Comprehensive Plan Map D-I IND P D-II D-II ~ . It y I D-u1 I I ® ~ Q W~ D-1 o-m oP P D-I D•II Guide Plan Designation D-I Single Family Residential N 500 0 500 1000 Feet City of Eagan Community Development Department JI 1111 IiT1iJi t !!1 1 '~1 : ! ~ ~ rl !I 11 JHJII I fill 1111 1111111 '!If ;5 ;,t•~; III ~dtfl, i r' z " 10% s hilt - ( , / r sd.~ • ! 'AGG, An %MVHNJV19 ' i nmvellarw z ! avom 0.1 i!<i4 91 PRELIMINARY PLAT `-j7 Fv o - €~3i9it1l11~~~1t[1i 3.ll il~lt!llittlt • N ` I~. 1' ill\ I~iJ/ /iii~ii i ((~;1 y ~suas.su•z.a.au•zuz-.suzaszuaaa•.-auzz.-aa:auz•-a:a•xau:s•:u:sas • / ' / i JJI I I 1/111411/ 1 ' 11// I I \ L 11 if \ I I. I/ LL_ v%~//~ / / • /l , 111' 1 ' i of fit/ f 111.' i,.1111 ICI I / 1 I/ / \\\'\I11~1 11\1`:. 11~I1;1 r e E~ ~1 . \ 11t 11 11 ~ o = t ~ 1 ".`1`:•,.,11tIN' ~i'I•l i/l / T1?~`_j~1 9 5g ~ ;o ~ ~ ~ 1`. ~\`~?i\ • //iii ';~~~,l~~ , ; i;,~ /Ill'/ I ,1~ 1\ IL d~ b~ 04 3i• ~ \ /i/r/;l///~,.~+I I11~1/!I f! \1) \ , , 1:- /„1f,///li; 111;11 X1;,1,1 t \ _ r ice` !'i,) .ill' \ l /iii/~'i/~// ~Al\~\11i l !1 - OA - ='~~~~~J/ill ~ / y \ `a~ ? 1 If I unw"s !ZV PRELIMINARY GRADING Advisory Parks, Recreation and Natural Resources Commission February 24, 1997 Meeting Consent Agenda HOMESTEAD VILLAGE, INC. - PLANNED DEVELOPMENT AMENDMENT 1. This development shall be responsible for a cash parks dedication. 2. This development shall be responsible for a cash trails dedication and a change will be made to the master trail plan to reflect a trail that will extend to the south of this development and connect to the Promenade development and Northwood Drive. OR This development shall be responsible for a cash trails dedication and the developer shall provide sufficient road right-of-way to construct a smaller trail/sidewalk segment north of the entrance road extending to Lone Oak Road. OR Other as identified by the Commission. 3. No Tree Preservation Plan is required for this application. 4. The following alterations shall be made to the landscape plan: Wider spacing of Colorado Blue spruce and Fraser Fir trees, Wider spacing or alternating species of oak trees along Interstate Drive (Denmark) Sufficient soil preparation or alternate species selection of maple trees north of parking lot. 5. Water quality mitigation obligations shall be met through on-site ponding. The pond design should be modified so that the mean depth of the pond is no less than 3 feet. A skimmer of acceptable design to the City should be installed on the outlet. city of eagan MEMO TO: ADVISORY PARKS, RECREATION AND NATURAL RESOURCES COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: FEBRUARY 19, 1997 RE: HOMESTEAD VILLAGE, INC. PLANNED DEVELOPMENT AMENDMENT BACKGROUND Homestead Village is requesting approval of a Preliminary Planed Development to construct a three story, 133 unit extended stay hotel on 3.96 acres on the southeast corner of 1-35E and Lone Oak Road at Denmark Avenue (previously Hampton Drive and shown on the plans as Interstate Drive). The site is located in the northeast '/4 of Section 10, and is currently platted as Lots 1 and 2, Block 1, Eagandale Center Industrial Park No. 9. In 1988, a Planned Development was approved for this property which provided for the construction of a a 123 room hotel and a restaurant. The intended hotel, Hampton Inn, has since been constructed on another nearby site west of I-35E. The current proposal consolidates the two lots and proposes construction of a 133 unit three story hotel and no restaurant. The applicant will be vacating necessary easement and replatting the property into a single lot. The parking lot surrounds the building and the building's main entrance is oriented toward Lone Oak Road. A single driveway access is provided to Denmark Avenue. Sidewalks are shown within the site and provide a connection to the public trail along the south side of Lone Oak Road. The developer also proposes a sidewalk within the Denmark Avenue right of way along the full length of the property. PARKS AND TRAILS DEDICATION This developer has shown a sidewalk on the east/southeast portion of the development in anticipation that Interstate Drive (now called Denmark) will extend to the south and connect to the Promenade development and Northwood Drive. In reviewing the trails dedication for this development, the Commission may want to consider if this trail segment is integral to the overall trail system plan. Consideration should also be given to the overall development that may occur between this hotel and the Promenade. Should the Commission decide this would be an important link, the trails system plan should be updated to reflect this change. In considering this recommendation, the developer would be responsible for a cash trails dedication so that the City can install this trail as development continues to the south. Another option may be that the developer should be responsible for installing a sidewalk north of the entrance road extending to Lone Oak Road, which would allow pedestrians to connect to an existing trail on Lone Oak. In this case, a cash trails dedication would also be required along with the developer providing sufficient road right-of-way to construct the smaller trail/sidewalk segment. This development would be responsible for a cash parks dedication. TREE PRESERVATION The site of this planned development amendment for Homestead Village, Inc., is located on Lots 1 and 2, Eagandale Center Industrial Park #9, SW of the intersection of Hampton Drive and Lone Oak Road in the NE 1 /4 of Section 10. The site has previously been cleared and graded, probably with the construction of I-35E. Significant Vegetation There is no significant vegetation on this site. Additional Concerns Following staff review of the submitted landscape plan, recommendations are provided: a. The following tree species appear to be spaced too closely to allow for sufficient width growth to maturity, Colorado Blue Spruce and Fraser Fir. Spacing should be at least 12 feet apart. b. Ten Red Oak are shown to be installed along Interstate Drive at a spacing of 40' on center. To minimize the possibility of future disease transmission (oak wilt) through grafted root systems, red oaks should be planted no closer than 50' on center, or should be alternated with other oak species. c. A row of eight Sugar Maple are planned to be installed north of the proposed parking lot. This species performs very poorly in compacted soil with limited root space (typical of construction sites). If proper site preparation is not performed before the installation of these trees, a more vigorous maple cultivator or a different species should be considered for this area. Recommendation No Tree Preservation Plan is required for this application. Make the following alterations to the landscape plan: a. wider spacing of Colorado Blue Spruce and Fraser Fir trees, b. wider spacing or alternating species of oak trees along Interstate Drive, c. sufficient soil preparation or alternate species selection of maple trees north of parking lot WATER QUALITY/WETLANDS This development will generate runoff that will eventually reach LeMay Lake. Though the development parcel is relatively small, the intensive nature of development, its location in a high priority drainage, and the fact that some on-site ponding is needed for flood volume control make it appropriate to recommend on-site ponding for water quality mitigation. While the pond shown on the revised plans dated 2-3-97 contains sufficient wet volume for the development, its average depth is 2 feet instead of the minimum 3 feet required in the City's pond design standards. Thus, staff recommends that the grading for the pond be modified to meet this depth requirement. There are no jurisdictional wetlands within the parcel. Recommendations Water quality mitigation obligations should be met through on-site ponding. The pond design should be modified so that the mean depth of the pond is no less than 3 feet A skimmer of acceptable design to the City should be installed on the outlet. Homestead Village c~. of Eegan Case No.1 O-RZ 2-1-97 Zoning Map I-1 RD I-1 I-1 HIM I-1 di I-1 L-Li ' 1 It®_ A 71 PD I-1 I-1 I-1 -1 R-3 • 1 I-1 R4 PD Current Zoning PD Planned Development N soo o soo 1000 Fees 3~ City of Eagan Community Development Department of Eagan Homstead Village Case No. 1 o-RZ-2-1-97 Comprehensive Plan Map 44 • - ® ® ¦ IND N n Inro LMJ IND A QIII p INp IND 7C A Tt. Guide Plan Designation IND Limited Industrial N 500 0 500 1000 Feet - - - City of Eagan Community Development Department OAK ROAD m..na„tw.,.w wwt ~ t0 ''~'OM1D1t"'tL01" (COUNTY STATE AIO HIC41WAY NO. 26) 7~•E- _ _ _ 70201 - - rO J V &tr fr twwwa tM1 d•,~ p twm. tawff µv .ef - - - - I i ¦t..a ~c fs w.aw ta,A O~ - 1r TIUWI,j~_ k fi f y; ! P o.+ww W 1 I q W O `V ' I 1 H 1 CT ~4'y I /e8./ MG aPOw~~ . « 1 Ybl 371 LOT 1 / I I 1-16 tea.: wn vfw , irw j - ^l'~ ; ) R ' / 1 HOWSTEAP. IND ' 0 BLOCK 1 SITE DATA W • / qq 143 (1.1125 PERRUNIT) SY MY PLLANNE0 DIEVELOP'r NT 149 (1.123 PER UNIT) t OT = IRWIa " " I} ^ f1AN01f.AF PARItt4n G4066 LAND AREA 112.111 OF ROUL DEOIGATION 9.91! 8F. 61TE " •.,Aq~~ ~v D SPALE6 SITE AREA I67.1~J OF NO. 9 •rwfr ffttua , Letdl2HCPE AA~AREA 1 (s at SITE AREA) m LANDSCA4,141 OF. (4054%) , >t+_ NAROSCAPS AREA is 61)40 SF. (41]SR) 73 DELU>Q: 9UILOOdG AREA 21,503 SF. (13717?) 30 KING. TOTAL NARDSCAPE) 133 TOTAL PENTA15LE / • • fr D 15UILDIN6 AREA ".651 OP. (54.46t.) PD-3 z NVOY •1 F 7aj~ sF ° "squu g444 a i ) if if if of if if If i r w F 33 11 ;s !3 ,;sal s e s s s s s s s s s p i a ~ ? ; y y 3 iii = ii ~ i3 ~ ~ i~~ ~i ,f i?1? gi ; 1 ~p~ ~~9~~`I ~ 's ii'hi. ,1 ttl 1~ f~i 1 ~ (1111 ~,1! t E 1 ! It i~ ~ ihIt13a 111 ~f c I i f!• e : i s ii 5 ll , • . : • s f p F • a . i I t i t ! + t a~~ _s _ Mill ' 1 OtiN ~.I III - !..r .I ` ~ \ \ till Y Z J s .F I~ y F ~ 1 M 1 f • _ / i K f~ ~E~ ib-<8±y f , s - ~ r I y 3 1 3 Oy PRELIMINARY LANDSCAPE PLAN NYEvS 3 ar .adr.dia (a r. r.~.nr0 y~ ~t• lL Itts~ [4 /F (RA ~L ~i frF..F tli ~71F 7 ~p rr rt•a, eeee re rJ d^1r. it er'erG rr ^1 a 0"I Pt 3?Itj°. '11 V:: yJi j.0°. ~13j:y !$I .y 7 11 7 ! it I I Ajlii 1 ~ ih ,d.~lilll II,I I:HIIII® ® 3 G 1,' \1j I O ji~~ ?I~ 61 , WjY hI W VIII..II I i JI ~ W W ~p~l('lI ii I u. W W ili!iI,,IIllil', O / hli _ Q I'PA INI N IIp i I!V I_ I ~~i I . I I IP-0I!If~~ I II ( III 6 ~1 P L~ uqu!L ` 14111 ICI I ir:!!; t II~ JD null unl I I f' L g 'I i! ' . @ III It l~jeli!!nml i jfla~ °i L^T_ii W - II1 r l q; lj O!~ n,l~lllj~l!i I n~'141iI:".:!• q R -J iY Al jp I!II f~,~ I ii~ II~'III Ijii'; I+III I ! ~ ~ W "Tin vl ljj I I!.,II illla ij;i Illl I ! t\ ~ 4 ! \t IIII Illiilili:!I'i'C~ III 1 IZ III~II,'I,I Ill .I Itl I: IIII i!! 7 allI~~ Ihli ll! I I I I 41 I I! W § Y IIII II Ili Illl I: D ,tt I 2. s tr p`p~Il illlllll161pI~~I I y6 Lr to IIII 'III a~1 (I lilnll i J I IIII; ~ i II It! I 'ry'ry11 1! 14 IIr _ HI l 1, I ''j' \`jIII iI_III! I g 19 I~~I Ill`Idl I i iIf !5I IN 1~ I. nl u W cl (Si Cci I(il! ` I I Told u4~h ® ® L //I If ~ ' ~ I ~ ri~1 rl~ ! LL III!,!~~I ICI '~I p ,lo }y[ I '!i' 1 EFL , ! I it IJI#Iri~ I 1 I1 all dp 1 5, ! ! •~I i I l 1 1 ! i I I~ ELEVATIONS NV0V3 I ^ ji !3!~lll .aj~1II ! ~h,'ii1l I c. ~t+j~ ~llr`o`~~nn}t77 ~T7T,~ ® i j~ 61 aaaaa a §1r y1s AIN e[Krr••[t er'rtL; eel is i jIr, OW! g A lit t gggg WW' JJ; li. WO r ~u~li ~II I INYIII i iI co ~(7rl ? NIitCII ' !r~~li~Il~~'~ aaAae A hMOD full lip P ~~tr ! • rr~ ra 01, jl II,a,11;~j , e +j F-J 9~ - C.I!II ~ St 7F ~~~1iI~ _ I I II lL~ ~,."y yy III j ! t'.lry!I' 44LL..~~~~++ ! 1 it r I~~r li a aaaaa a o! r[r'rrkr[Lrr rt~ 4 Q'~ pu ~a ~~RF~; iu F i i~ ''mot r\ •d; 7 1 y gwI ~a to !I,N i.J «i~ aaaaa a ~ ia^ E E F, [ . ee j.""".HHHi III ! J J h A ll~ ! nu ! j Will It rt~ tr rt t}}t . If i al E~ ° wo ! i § !I f 390 I ;ISBI i I ~ ! i W r.~ 'i^ ! ~ ~ a a I il. r lily ! j O 7 a mG;'tlil E .~I n!r~ I ~ , I i OO $ 1 ~F A; .~INiri ~-~1 - 1 i ='µtii ~ryil!1jili!i!"eil I I! i 1 ! ii~n• ii;i h VJ,cijf~ I~; it ELEVATIONS A! 4 t~ city of eagan MEMO TO: ADVISORY PARKS, RECREATION AND NATURAL RESOURCES COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: FEBRUARY 20, 1997 RE: FIELD MAINTENANCE AGREEMENT DAKOTA HILLS MIDDLE SCHOOL ISSUE: To review and make a recommendation on a proposed field maintenance agreement between the Parks and Recreation Department and Dakota Hills Middle School for the ballfields at Dakota Hills. BACKGROUND: Principal Pat Sullivan and Assistant Principal Jim De Long of Dakota Hills Middle School have previously requested that the City consider doing the complete care and maintenance of the schools ballfields consistent with the standards of Eagan's parks. As Jim DeLong has said in discussing the proposal, " We want you to treat our fields as if they were a city park facility". HISTORY: The City and school district have had a long relationship of working together to benefit the community and tax payer. For example, the property where Woodlands Elementary School and Mueller Farm Park are located was acquired through a joint purchase. A development, maintenance and use agreement exist between the city and the district for this property which provides playfields and play equipment for children during school hours and use by the community during non school hours. With the construction of Eagan High and Dakota Hills, an agreement was struck allowing the schools to use Northview Athletic Fields and in return, the community uses the schools facilities for community programs. The school district paid for a very significant portion of the eleven tennis courts located at Northview. For many years the department has dragged ballfields at all the school locations in the city. There are numerous other examples of joint utilization and sharing of facilities, equipment and expertise. The EAA has also participated in some situations in which field Improvements have been made, contributing funds for bench Installation, pitching rubbers and home plates. REQUEST: In making the request to the City to perform the field maintenance, Jim Delong noted that they do not have the proper equipment or knowledge base to do many of the tasks associated with the fields maintenance. As a result, some of the fields are slowly deteriorating. Tasks such as rebuilding the pitching mounds or re-blading the infield take both an experienced staff and the right equipment. The school is concerned about the safety and condition of the fields without proper care. The City would maintain the turf and infields for four ballfields, overlay soccer fields and the football fields. We would not take care of the Irrigation system at this time. Mr. DeLong has noted that Eagan's fields are in good playing condition and would like the City to apply the same level of care and attention to the school fields. He is also concerned that the fields be in good condition for the schools' use in the spring and during the summer when the community uses them, therefore the maintenance would occur during the summer as well as during the school year. DRAFT AGREEMENT: Staff recently met with the two principals to review the various types of routine maintenance, time lines for work and tasks that are not routine in nature to insure there is a good understanding as to what is required. We also believe that if the city were to proceed, it should be with the understanding that it be for a minimum of two years so the program can be properly evaluated. As you will note from the attached draft, the City would bill the school for the work performed at a rate that covers labor and equipment cost. Supplies, such as additional infield material, would be a cost to the school. If the agreement is finalized, it would commence this spring. DISCUSSION: The request for continued maintenance on the school fields is somewhat unusual. However, given the school district/City's past collaborative efforts, perhaps not. Dakota Hills is willing to pay the City to do this work. Given the City's equipment and knowledge base, we can probably do it cheaper then school staff who have to split time between grounds and building maintenance. Staff has some concern for becoming stretched too thin given the current staffing and parks responsibility. Some staff shifting would be required and the addition or expansion of seasonal staff hours would be necessary to make this program work. There is the simple question to be answered: How does the City benefit from this? The answer to this Is hard to quantify, but can be responded to by saying that better maintained fields in the summer benefit the youth baseball/softball programs. There have been times when the community has complained vigorously about the length of grass and other field conditions. If the school took the attitude that the fields need only be playable when school is In session, and the summer use does not matter, it's very likely the community would not use them. Fewer school fields means the community would look to the City to build additional fields elsewhere. That was the case with some of the fields at, Metcalf Jr. High. Staff believes that a case can be made for this being an economic benefit to the City in this unique situation. The position can also be made that perhaps this agreement goes one step too far in the relationship between the school and city. There are other schools in Eagan and would we do the same for them if requested? FOR COMMISSION ACTION: It would be appropriate for the Advisory Commission to review this issue and it's Implications for the City and community. A recommendation to the City Council would be appropriate. MEMO TO: Mr. Jim DeLong Assistant Principal Dakotah Hills Middle School FROM: Eagan Park and Recreation Department DATE: February 19, 1997 SUBJECT: Letter of Understanding, Cooperative Maintenance Program The City of Eagan and Independent School District # 196 have determined that the athletic fields located at the Dakotah Hills Middle School are an important component of both school and athletic association-sponsored athletic activities. Whereas the City and School District have also agreed that athletic programs, and subsequently the community, would benefit from an increased level of field maintenance and that the School District does not currently have the necessary manpower or equipment to accomplish this. Therefore, the City has agreed to provide the resources necessary to maintain the fields under the following terms and conditions: A. The City shall provide the manpower and equipment necessary to carry out the selected activities of a field and turf maintenance program as described in Addendum #1. The specific activities of the maintenance program shall be identified through consultation with the School District. B. The City shall be solely responsible for the scheduling of City manpower and equipment after consultation with the School District. Every effort will be made to accommodate school activity schedules, though conflicts may result. C. All work approved by the School District and completed by the City will be billed to the School District monthly on a "time and materials" basis utilizing the unit fees and charges as established by the City of Eagan in the approved 1997 fee schedule. The 1997 fee schedule is detailed in Addendum #2. In future years of the agreement, the most current fee schedule shall be made part of this agreement as Addendum #2 and become the basis for the calculation of any charges. D. The actual cost of any materials used to maintain the turf or fields will be borne by the School District. E. Should the needs of the City or community require a re-allocation of manpower or equipment, the City reserves the right to temporarily modify or discontinue the maintenance program. The City will make every effort to notify the school district in a timely manner. F. The City or School District may render this letter of understanding null and void by providing the other party with a two-week written notice. Said notice will pertain only to this agreement. G. Each party shall hold the other harmless for any claims or causes of action that may arise from the use or maintenance of the school site, except for any claim or cause of action arising out of any intentional act or gross negligent conduct. Each party shall be responsible for maintaining appropriate liability insurance. H. This letter of understanding shall be effective from , 9_, to 9_ For the City of Eagan: Date: Title For School District # 196: Date: Title I: SpmIDeLong.044 Table 1 1997 MAINTENANCE RATES PER APPROVED CITY FEE SCHEDULE FIELD & TURF MAINTENANCE EQUIPMENT • Pick-Up Truck $ 22 @ Hr. • 1-Ton Dump Truck $ 23 @ Hr. • Single-Axle Dump Truck $ 32 @ Hr, • Tractor (W/ or W/O Grader or Drag) $ 15 @ Hr. • Skid Steer $ 35 @ Hr. • Tank Truck $ 40 @ Hr. • Groundsmaster 72 Mower $ 22 @ Hr. • 455 Mower $ 26 @ Hr. • 580 Mower $ 36 @ Hr. • Lining Cart/Utility Truckster $ 10 @ Hr. • Power Top-Dresser $ 10 @ Hr. Maintenance Staff (Supplied by City) • Maintenance Staff Person $ 23 @ Hr. • Seasonal Staff Person $ 10 @ Hr. Estimated Materials Costs • Acquired by School District - Field Ag-lime $ 12 @ Ton - Mound Clay $ 14 @ Yard • Available Through the City Lining Paint $ 5.00 @ Field @ Application g DAKOTA HILLS MIDDLE SCHOOL COOPERATIVE FIELD/TURF MAINTENANCE PROGRAM CITY ACTIVITY SUMMARY Mode I Recommendation Total Acreage = 20 acres Activity Area = 4 baseball fields = 1 soccer/football field A) TURF MAINTENANCE 1) Mowing and trimming • Mow large turf areas with high capacity rotary 2 times a week • Mow edges and borders with small rotary mower 1 time a week • Trim around obstacles with hand mower and trimmer 1 times a week 2) Fertilization • Apply granular, slow release fertilizer with 3 times a season rotary spreader (May, July, Oct.) 3) Aeration • Core aeration of athletic areas 2 times a season (May, Sept.) 4) Topdressing (Optional, to be determined) • Application of granular mix with rotary spreader 1 application (Sept.) 5) Overseeding (Optional, to be determined) I application • Athletic quality mix seeded with slicer seeder (Sept.) B) Field Maintenance 1) Spring renovation 1 time a year • Grade, fill and level infields (April) • Redefine baseline and infield edges • Reshape pitching mound • Miscellaneous 2) Field enhancement (Optional, to be determined) • Grade and level infields 1 time a year • Reshape pitching mounds (June/July) • Miscellaneous \AO 3) Field dragging/daily preparation • Mechanical dragging of infield surfaces Each day *NOTE: School District to line for school games. City to line for EAA games 4) Striping of fields Paint lining of foul lines and game lines on ball fields 1 time a week and game fields C) Miscellaneous 1) Trash removal • Pick up and dispose of refuse from scheduled EAA events 2) Irrigation system management • Provides consultation on installations, repairs and operation 3) Other maintenance (Optional) • Additional maintenance provided per request • Dependent upon the availability of city staff *NOTE: The cost of providing the described maintenance functions shall be determined by the approved City Fee Schedule I:\24b\dakhills.045 PROPOSED DHMS FIELD MAINTENANCE PROGRAM ESTIMATED COSTS - MODE I LEVEL Notes • Based upon an estimated area of 20 acres including 4 baseball fields and 1 football/soccer field • Unit cost determined by Fee Schedule (1997) - Annual Cost - L Turf Maintenance A. Mowing/trimming (2 times a week) (1) Labor = $ 2,300 (2) Equipment = $ 8.000 Sub-Total = $10,300 B. Fertilization (3 applications) (1) Labor = $ 600 (2) Equipment = $ 760 (3) Materials = $ 3.100 Sub-Total = $ 4,520 C. Aeration (2 times a year) (1) Labor = $ 275 (2) Equipment = $ 265 Sub-Total = $ 540 D. Top Dressing (1 application) optional (1) Labor = $ 185 (2) Equipment = $ 120 (3) Materials = $ 2.400 Sub-Total = $ 2,705 E. Overseeding (Fall) Optional (1) Labor = $ 185 (2) Equipment = $ 120 (3) Materials = $ 2.000 Sub-Total = $ 2,305 a11 LI. Field Maintenance A. Spring Renovation (1) Labor = $ 3,680 (2) Equipment = $ 3,280 (3) Materials = $ 1.130 Sub-Total = $ 8,090 B. Field Enhancement (each event) (1) Labor = $ 1,150 (2) Equipment = $ 1,390 (3) Materials = $ 480 Sub-Total = $ 2,975 C. Event Preparation - School Sponsored (1) Striping (Paint on turf) (a) Labor = $ 200 (b) Equipment = $ 320 (c) Materials = $ 400 Sub-Total = $ 920 (2) Dragging Infields (a) Labor = $ 500 (b) Equipment = $ 750 Sub-Total = $ 1,250 NOTE: Each event Stripe = $75 Incl. all fields Drag = $25 I:\24b\dhmsfeld.045 city of eagan MEMO TO: ADVISORY PARKS, RECREATION AND NATURAL RESOURCE COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION RECREATION SUB-COMMITTEE kf DOROTHY PETERSON, SUPERINTENDENT OF RECREATION RECREATION STAFF, PAULA NOWARIAK AND ]ON OYANAGI DATE: FEBRUARY 19, 1997 RE: PETITION PROCESS Background At the December 16, 1996, Advisory Parks, Recreation and Natural Resource Commission Meeting the subject of a petition process was referred to the Recreation Sub-Committee. Staff has reviewed handling of petitions with other City departments and the Recreation Sub- Committee discussed the topic on January 27, 1997. Facts • City code makes no reference to the process for citizen petition for facility, feature or service. • The Engineering Division of Public Works had developed a procedure for requests for stop signs. The procedure has three facets. 1. The petition must be signed by 1 /3 of affected property owners. 2. Staff is authorized to inform the petitioner that based on experience and studies the site will likely not meet state warrants to merit a stop sign. 3. The petitioner may request an appeal to the City Council at any time. Discussion The Recreation Sub-Committee discussed formal and informal options concerning petitions. The consensus was that guidelines should be user friendly, provide information that enables a potential petitioner to address an issue, avoiding emotional and unrelated concerns. ~5 The Recreation Sub-Committee recommends that petition guidelines be adopted in the following form. The piece may be used as a handout to a potential petitioner or over the telephone by staff when responding to an inquiry for which a petition is appropriate. PETITION GUIDELINES The Department of Parks and Recreation is offering this model to assist residents who indicate an interest in petitioning the Department for a facility, park feature or recreational activity. A petition is a request for the City to consider. The following information is required: • The petition should clearly identify what is being requested. • The petition should address a single question. • The petition should state what action is being requested. • The petition should identify a time frame, i.e. date of petition. • The petition should name whom it is requesting action from, if known. • The petition should recognize parties concerned with the issue; name, address. • The petition should include signatures of 1 /3 of property owners affected by the outcome of the petition. • Upon receipt of the petition, Department staff will within a week to ten days communicate to the petitioner: -a time line for staff review. -whether the petition has been referred to another department. -a date for Advisory Commission review, if appropriate. For Commission Action It is appropriate that the Commission review the guidelines as presented, amend if necessary and adopt the guidelines for use in the department. Cs I 0/petition process.dp. city of eagan MEMO TO: ADVISORY PARKS, RECREATION AND NATURAL RESOURCES COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: FEBRUARY 18, 1997 RE: 1997 WORK PROGRAM ISSUE This item appears on the Commission Agenda as an opportunity for Commission Members to discuss and identify what the commission might consider as its work program for the coming year. BACKGROUND Each year the Commission identifies projects or activities that it would like to become Involved in. Sometimes these projects extend over several months while others may be a single event. Obviously, the flow of the Commission's agenda will be Influenced to a great degree by the community and various development proposals. Nevertheless, the Commission should identify those activities it would like to become involved in and provide staff with some direction as to priorities. CARRY OVER ITEMS There are a number of Items that can be considered as carry over from last year's work agenda. They include the following: • The lawn chemical control ordinance • Update of the CIP for parks development • Dakota Hills Middle School facility maintenance agreement • Child protection policy • Central park/facility study • Visits to other communities community centers FOR COMMISSION ACTION The Commission may wish to take a few minutes to identify what they have an interest in becoming involved in and prioritize those activities. a- TO: ADVISORY PARKS, RECREATION, AND NATURAL RESOURCES COMMISSION FROM: RICH BRASCH, WATER RESOURCES COORDINATOR DEPARTMENT OF PARKS AND RECREATION RE: OUTCOME OF MEETING WITH COMMERCIAL LAWN APPLICATORS; OPTIONS FOR FUTURE ACTION DATE: FEBRUARY 17, 1997 Introduction At a joint meeting of the City Council and the Advisory Parks, Recreation, and Natural Resources Commission on December 4, 1996, there was a discussion concerning the possible adoption of a lawn chemical control ordinance as an aid in reducing phosphorus loading to lakes. The draft ordinance was aimed primarily at licensing of commercial applicators. Commercial applicators service about one-third of the residential lawns in Eagan and most commercial and industrial property. After some discussion, it was agreed that it would be helpful for staff to meet with potentially affected commercial applicators regarding the issue. On January 17, City staff sent a letter to 15 commercial applicators who service this area inviting them to a January 30 meeting with staff to discuss a variety of issues. All Commission members received a copy of the letter and the mailing list. Following is a brief summary of the meeting as well as an outline of future options for action on this issue. Meeting Summary Of the 15 commercial applicators invited to attend, 3 notified staff that they would not be able to attend because of scheduling conflicts. All expressed an interest in keeping abreast of any ordinance the City is considering adopting but also mentioned that compliance with the fertilizer control ordinances adopted by other communities in the Twin Cities did not present any insurmountable problems for their firm. One representative mentioned that an ordinance aimed only at regulation of commercial applicators could be construed as "picking on" one group. Only one commercial applicator, Dave Hope representing Barefoot Grass, attended the January 30 meeting. In addition to Dave, Charlotte Shover of the Dakota County Extension office and Mark Zabel from the Mn Department of Agriculture attended. After a discussion of the components of a possible ordinance, Dave indicated that his company would have no problem complying with an ordinance built around that framework. Dave indicated that his firm has also developed the capability to do soil testing to tailor the fertilizer applications to the nutrient needs of the soil, although that testing is now done only on an as-requested basis. Some minor changes to the ordinance were suggested which would affect the phosphorus content and application date components. We also discussed the most effective way to resolve problems with fertilizer and pesticide/herbicide applications in the field if we see them. Dave and Mark both suggested contacting both the local manager of the company as well as the licensing and enforcement personnel at the Department of Agriculture to report a problem. In addition, we agreed it would be a good idea to communicate directly with commercial lawn care company representatives in March to brief them on the community's goals for proper lawn practices to protect the environment, identify what messages the community is sending to residents in this regard, and solicit the cooperation of the company. Options for Future Action There are two options the Commission may wish to consider in forwarding to the City Council a recommendation for future action on the lawn chemical control ordinance issue. They are as follows: 1. Pursue adoption of lawn chemical control ordinance. The commercial applicators with whom we communicated had no significant opposition to adoption of an ordinance following the conceptual framework discussed during the last several months. However, the City will need to act quickly if an ordinance is to be ready for this spring. While non- zoning ordinances such as this one can become effective upon adoption and publishing by the City Council, it is possible that the Council may want outside review and comment before it votes on the issue. 2. Increase efforts to solicit voluntary cooperation from commercial applicators and postpone consideration of ordinance adoption for at least one ,Year. City staff would seek to improve communication with commercial lawn care companies regarding City objectives for phosphorus control and the role of the commercial applicators in reaching those objectives. In addition, staff would make a more concerted efforts to identify and resolve problems in the field through systematic, periodic reviews of field operations this summer. Adoption of an ordinance could be re-considered after evaluation of this effort. Staff anticipates that a recommendation from the Commission would be forwarded to the City Council for consideration at their March 4 meeting or at a future Council/Commission workshop. Rich Brasch Water Resources Coordinator cc. Ken Vraa TO: ADVISORY PARKS, RECREATION, AND NATURAL RESOURCES COMMISSION FROM: RICH BRASCH, WATER RESOURCES COORDINATOR DEPARTMENT OF PARKS AND RECREATION RE: UPDATE ON ALUM DOSING COMPONENT OF FISH LAKE PHASE II PROJECT DATE: FEBRUARY 18, 1997 Background/Issue Staff intends to update the Commission on the status of the Fish Lake dosing project at the February 24 meeting. Members of the Natural Resources Subcommittee have been briefed periodically on this issue, but there have been some developments during the past several weeks that staff believes may be of interest to the entire Commission. Attached for background purposes is a "discussion" memo staff have sent to the Mn Pollution Control Agency regarding several key issues on which the project hinges. While the memo is replete with technical jargon and assumes some familiarity with the details of the project, I think the key messages are discernable if Commission members keep in mind a few key points as they read it. First, in order to use alum (aluminum sulfate) to remove phosphorus from the storm sewer inflows to Fish Lake, we need to convince regulatory authorities that a relaxation in the criteria for aluminum in waters of the state is necessary and justified. The current criteria will allow us to achieve only about one third to one half of the phosphorus removal we need to meet our water quality target for Fish Lake. There is an abundance of information that indicates an increase in the criteria for aluminum to a level that would be necessary to achieve our target removals would pose little toxic risk to aquatic life. However, the technical basis for the adjustment in the criteria remains an issue and MnPCA remains concerned about the "precedence" that such a change would set. Second, any permit we receive from the State to operate a dosing system will probably be of limited duration until the effectiveness and impact of operation of the system is evaluated. These are obviously issues of concern to the City as well. Staff have outlined a proposal which attempts to balance the financial obligations of the City for construction, operation, and maintenance/monitoring of the system with the possible limited duration of the permit. Commission Action Requested This is intended to be primarily an informational item. However, staff is interested in feedback from Commission members regarding whether the strategy outlined under the bullets on the second and third pages of the memo is reasonable. No formal action is requested. Rich Brasch Water Resources Coordinator All\ TO: Mark Tomasek, MnPCA FROM: Rich Brasch, City of Eagan RE: Fish Lake Alum Dosing Project DATE: February 17, 1997 Thanks very much for your efforts in setting up the meeting with the MnDNR and the Ramsey- Washington Metro Watershed District representatives to discuss the alum dosing proposals for the respective projects. I certainly gained much more insight into what it will take to get the Fish Lake dosing proposal off the ground and continue to believe that we have a near ideal situation at Fish Lake for a long-term alum dosing project, both from a technical as well as an institutional/policy aspect. I wanted to send along my thoughts on some approaches the City could take regarding agency adoption of a site-specific total aluminum criteria that would allow the Fish Lake dosing proposal to proceed with reasonable assurance that we can reach our phosphorus load reduction goals. Here are some ideas to further our discussion; 1. I think the site-specific total aluminum criteria adopted for Tanners Lake (monthly average of 575 ppb) applied at the outlet of Pond JP-47 would allow us to dose at the level needed to achieve our target phosphorus load reduction goals for Fish Lake. One approach would be to directly transfer that criteria from Tanners Lake to Fish Lake. This would assume that the biota of Fish and Tanners lakes are similarly capable of withstanding this higher aluminum concentration. Since both appear to be highly impacted urban lake systems at present, it is hard to argue that this is not the case. In addition, our work so far indicates the elevated total aluminum concentrations resulting from the dosing operation would be composed almost entirely of bound or particulate aluminum and that dissolved aluminum concentrations in treated water discharged to Fish Lake (and likely to Pond JP-47 as well) would be well below the aquatic criteria 2. As was acknowledged at our meeting, the City's diligent application of both structural and non-structural BMP's has likely reduced the total aluminum and phosphorus content of the water at the Hurley Lake lift station and helped create the dilemma we now face. As the diagnostic/feasibility study for Fish Lake pointed out, the relatively low phosphorus concentrations means that the only option we have to get a further significant reduction in loading from this portion of the watershed is chemical treatment of inflows, and the probable reduction of total aluminum concentrations has removed the basis for development of a site-specific total aluminum standard using the Tanners Lake project approach. However, I suspect that runoff from the direct drainage to Fish Lake could be significantly higher in total aluminum than the discharge from Hurley Lake. If so, might the agency be willing to consider these concentrations as a basis for development of site- specific criteria to apply at the outlet of JP-47? ~0 3. I understand the agency's reluctance to adopt a site-specific criteria using a procedure/justification that could be too widely applied. I think there are several pre- requisites that could be applied to head off an assumed flood of requests for similar "exceptions to the rule". First, the agency could require that an agency-approved diagnostic/feasibility study and implementation plan be developed that shows conclusively that chemical dosing of inflows is the most cost-effective alternative for reaching in-lake water quality goals. I think both the Tanners Lake and Fish Lake projects have met this test. Second, the agency could adopt a policy that because these are experimental projects whose cost-effectiveness and environmental impact have not been fully evaluated in the cold Minnesota climate, only a limited number will be allowed to proceed for a specified multi-year period until these evaluations are complete. This "moratorium" approach has been used with some frequency by local governmental units when dealing with subdivision requests that they are simply not equipped to handle at the time. Third, the agency could require full implementation of conventional BMP's in the watershed for a specified period of time prior to considering chemical treatment of inflows as an alternative. Eagan has been practicing on-site ponding, public education, intensive street-sweeping, and other BMP's in the Fish Lake watershed since 1990 when the water quality management plan was adopted, and the City is a recognized leader in urban lake management. One final note; I wonder how many organizations are really going to be serious about pursuing chemical inflow treatment when they understand the full costs of construction, operation, and maintenance of these systems. My preference is to adopt an approach that recognizes our efforts are aimed at managing an already highly degraded urban system which requires balancing a number of benefits and impacts. For Fish Lake specifically, it seems prudent to take into account that the likely ecological and societal benefits of improving lake water quality would far outweigh the potential impacts of somewhat elevated total aluminum loading associated with the dosing scenario proposed. However, as Steve McComas mentioned in our meeting, we won't actually know the trade-off in these benefits and costs until we've had a chance to run and monitor system effectiveness and impacts over the intermediate to long term. To that end, here are some guidelines for what I think it's going to take to get the Fish Lake dosing project off the ground from the City's standpoint; • A minimum five-year permit to operate the dosing system on a test basis. This should give us adequate time to detect significant long-term trends in lake water quality if there are going to be any. In addition, the cost for design and construction of the dosing station is estimated at about $40,000 in 1993 dollars. Given the cost of other capital improvement expenditures for the Eagan program, it is my judgement that this would be perceived as a reasonable expenditure on the part of the City even if the project did not operate for more than five years. However, at annualized costs of $15,000/year ($9,000/year annualized capital cost and $6,000/year 0 & M), plus monitoring costs, it will by no means be perceived as inexpensive by the City Council for a project with a five-year term so we will need to have our "ducks in a row" when we approach them for final approval. c5\ • High enough total aluminum criteria applied to the outlet of Pond JP-47 so that we can operate over the term of the project at our proposed dosing rate of 800-1000 ug AM and not be in violation of the criteria. The pilot dosing project suggested an aluminum removal efficiency of approximately 40% in Pond JP-47. Thus, a total aluminum standard between 480 and 600 ug/l applied at the outlet of Pond JP-47 would likely be enough to allow dosing at the recommended rates. There is ample information available that shows that the increase in chronic toxicity risk associated with raising the total aluminum criteria applied at the outlet of Pond JP-47 from 262 ug/l to 500-600 ug/1 is minimal. I think there are also some relatively inexpensive methods we can employ to try to enhance total aluminum removal efficiencies in JP-47, such as installing temporary baffles to better disperse flow between the inlet and outlet. We do not want to have to incur the expense (about $75,000) of excavating JP-47 in an attempt to increase floc removal at this stage of an experimental project that may not be allowed to continue beyond 5 years. There is a good possibility that the un-developed upland above Pond JP-47 could be developed at some point during the five-year test period for the dosing operation, allowing the City to secure land for a floc settling basin by requiring a land dedication through the development approval process. To secure the land now would require condemnation, which the City feels is prohibitively expensive. Again, it would be a difficult task to convince the City Council that this expense is warranted now when we don't know whether the dosing system should or can operate beyond five years. In closing, I want to again reiterate the City's commitment to implementing an alum dosing project to enhance Fish Lake as a local and regional recreational resource. We also believe that it may well be in the best interests of state lake management to implement a few of these projects so that they can be rigorously evaluated to better define the role this practice can play in protection and enhancement of Minnesota's aquatic resources. Hope this helps. Let me know if you have any questions or need more information now from us. Thanks for your interest and efforts on our behalf, Mark. Rich Brasch Water Resources Coordinator TO: ADVISORY PARKS, RECREATION, AND NATURAL RESOURCES COMMISSION FROM: RICH BRASCH, WATER RESOURCES COORDINATOR DEPARTMENT OF PARKS AND RECREATION RE: PARTICIPATION IN TORO ENVIRONMENTAL SOLUTIONS PROGRAM DATE: FEBRUARY 19, 1997 Introduction/Background The Dakota Environmental Education Coordinator has approached the City of Eagan to determine if we would be interested in participating in the TORO Company's Environmental Solutions Program to promote the use of mulching mowers. The primary intent of the program is to reduce the amount of grass clippings disposed of through the solid waste system. However, there are other environmental benefits as well. Mulching of grass clippings usually reduces the need to apply fertilizer and consequently reduces the potential for fertilizer mis-application. In addition, keeping grass clippings on the lawn means they are kept off pavement. Both help protect water quality. Participation in the program involves promoting use by residents of TORO's mulching mowers for several months. The City would be involved in holding a kick-off seminar and advertising/promoting the program. Interested residents then arrange with a local TORO dealer to use the mowers for 1-2 months on a trial basis. In return for using the mowers free of charge, the participating residents agree to put up signage that indicates they are a "Mulching Mower Demonstration Yard" and answer questions from interested neighbors regarding the use of the mowers. Residents then have the option of purchasing the mower from the dealer at a discount at the conclusion of the demonstration program. City staff time to coordinate the program is estimated at 25-35 hours, and it is not anticipated that any significant cash outlay would be necessary on the part of the City. The City's effort would be part of a larger county-wide effort through which common environmental messages would be promoted. Issue The issue before the Commission is whether the City should participate in this program. Commission members may wish to consider the potential environmental benefits of the program, whether those benefits are consistent with the City's environmental management objectives, and whether participation in the program could be construed as an inappropriate endorsement of one company's product. For Commission Action It would be appropriate for the Commission to decide on a recommendation to the City Council regarding whether the City should participate in this program or not. Rich Brasch Water Resources Coordinator GJ3 WINTER WARMING HOUSE SURVEY by Benjamin Ryan Duvick February 24, 1997 Purpose: The purpse of the survey is to receive feedback from the users of the outdoor skating rinks and facilities that are within the city of Eagan. This inforamtion can be used to determine if the rinks and buildings are serving their purpose. This survey began in the first week of January and ended on February 24, 1997. It took approximatley 3 days to think and devise a plan of action and put it on paper. The next task was to visit all the sites that have a rink in Eagan. This started the second week of January and was completed the first week of February. The main goal was to survey 100 indiviuals. There were only 77 that were chosen. The rate at which someone was selected was every fifth new person that walked through the door of the warming house. This was not entirley possible because some sites only brought in 3 or 4 individuals. The choice was made to interview all of the visitors. Time approximately spent at the sites was 25 hours. The next phase of the survey was to tally up all of the answers. This took approximatly 45 hours because of the many different points of view that was gained in this project. The final step was to write up the finds, which took approximately 60 hours, and present them to the Natural Resources and Parks and Recreation Commission Board. There was difficulty in finding an appropriate time to visit the sites. The weather plays a big factor in the descision of skaters to attend the outdoor rinks. For about two weeks the rinks were not open for more than 3 days in a row becaue of the cold then warm weather. EAGAN PARKS & RECREATION WARMING HOUSE SURVEY #7 SITE: 1. AGE RANGE? 9 & UNDER 10-15 16-25 26-35 36-45 46-60 61 & UP 2. DO YOU LIVE IN EAGAN? YES NO IF NO 3. DO YOU USE THE "RECREATION HAPPENINGS HOTLINE"? YES NO 4. THE CITY OF EAGAN PROVIDES EACH WARMING HOUSE WITH STAFF, IN CASE OF AN EMERGENCY OR IF YOU NEED QUESTIONS ANSWERED, CAN YOU IDENTIFY THAT PERSON? YES NO 5. REASON FOR VISIT? PLEASURE (W/CHILD) ADULT LEAGUE CHILD LEAGUE 6. DISTANCE TRAVELED? LESS THAN MILE 1-2 MILES 3-4 MILES 5-6 7 OR MORE 7 HOW OFTEN DO YOU VISIT AN OUTDOOR RINK? DAYS/WEEK 8. WHICH DAY(S) OF THE WEEK DO YOU VISIT MOST OFTEN? S M T W TH F S 9. WHICH RINK DO YOU USE MOST OFTEN? PLESURE HOCKEY 10. WHICH OTHER RINKS IN EAGAN HAVE YOU SKATED? 11. REASON FOR THAT VISIT? PLEASURE (W/CHILD) ADULT LEAGUE CHILD'S LEAGUE 12. ARE THE HOURS THE WARMING HOUSE IS OPEN ADEQUATE FOR YOUR ACTIVITIES? YES NO RATE THIS SITE ON THE FOLLOWING. 1 = POOR - 5 = EXCELLENT 13. CLEANLINESS OF WARMING HOUSE? 1 2 3 4 5 14. FRIENDLINESS/APPEARANCE OF STAFF? 1 2 3 4 5 15. QUALITY OF ICE? 1 2 3 4 5 16. RULES? 1 2 3 4 5 17. WHAT NEW/ADDITIONAL PROGRAMS WOULD YOU LIKE TO SEE OFFERED AT THE SKATING RINKS? 18. WOULD YOU TRAVEL BEYOND YOUR NEIGHBORHOOD RINK TO ATTEND THESE PROGRAMS? YES NO 19. IF YOUR NEIGHBORHOOD RINK HAD A TRAILER FOR A WARMING HOUSE BUT A RINK FURTHER AWAY HAD A PERMANENT BUILDING. WHICH WOULD YOU GO TO? TRAILER BUILDING 20. HAVE YOU BEEN TO AN OUTDOOR RINK OUTSIDE OF EAGAN? YES NO IF YES, PLEASE COMPARE EAGAN TO THE OTHER CITY. 1 = NEEDS MUCH IMPROVEMENT 2 = NEEDS IMPROVEMENT 3 = SAME 4 = BETTER 5 = MUCH BETTER 21. CLEANLINESS OF WARMING HOUSE? 1 2 3 4 5 22. FRIENDLINESS/APPEARANCE OF STAFF? 1 2 3 4 5 23. QUALITY OF ICE? 1 2 3 4 5 24. RULES? 1 2 3 4 5 25. IN RECENT YEARS SOME COMMUNITIES HAVE BEEN FORCED TO CLOSE SOME OF THEIR WARMING HOUSES DUE TO BUDGETARY REASONS. IF EAGAN FELL INTO THIS SITUATION WHAT WOULD YOU SUGGEST: SHORTER HOURS FOR THE WARMING HOUSE CLOSE ALL SITES ONE DAY A WEEK CLOSE SITES THAT GET THE LEAST AMOUNT OF USE SHORTEN THE SEASON - CLOSE ALL RINKS BY FEB. I OTHER 26. IF EAGAN HAD TO CLOSE THE RINKS ONE DAY A WEEK WHICH DAY WOULD LEAST AFFECT YOUR SKATING? S M T W TH F S 27. IF EAGAN WERE TO SHORTEN HOURS FOR THE WARMING HOUSE FOR BUDGETARY REASONS, WHICH WOULD AFFECT YOUR ACTIVITY LEAST? CLOSE AT 8:00 PM OPEN AT NOON ON SATURDAYS OPEN AT 6:00 PM ON WEEKDAYS OTHER 28. WHAT IMPROVEMENTS WOULD YOU LIKE TO SEE AT THIS SITE OR OTHER SITES FOR FOR THE WINTER? #1. Age range? SITE/TOTAL AGE RANGE 30 27 25 21 20- -j 15 O 12 10 ¦GOAT HILL 7 10 SKY HILL I 4 5 5 4 4 5 4 5 DCARNELIAN 5 3 3 3 2 - 2 I¦ CLEARWATER 1 1 1 1 1 1 1 1 1 1 ¦BRIDLE RIDGE 0 ¦RIDGE CLIFF 10-15 16-25 26-35 36-45 46-60 61 & Up ¦QUARRY AGE RANGE ®RAHN ¦ TOTAL AGE RANGE OF RES/NON-RES 30 21 24 27 20 12 12 $ 16- f 11 10 5 -3 0 I 1 I 1 1 I¦RES ¦ NON-RES 10-15 16-25 26-35 36-45 46-60 61 & UP pTOTAL AGE RANGE AGE RANGE/REASON FOR VISIT 30 - 27 25 21 20 Fa- 15 1212 11 1212¦PLEASURE PO 10 7 8-4 8 5 ¦W/CHILD 5 22 1 3 2 3 - 1 1 OCHILD LEAGUE 0 In I ®ADULT LEAGUE 10-15 16-25 26-35 36-45 46-60 61 & UP ¦TOTAL AGE RANGE The ages of the idividuals interviewed ranges from 10 - 61 and up. The age group 36 - 45 has the most with 27 people, second is ages 26 - 35. There are very few individuals who are 46 and up who attend an outdoor rink. Ages 10 - 25 are nearly equal in attendance, with 12 falling into the range of 10 - 15, and 11 within the ages of 16 -25. Goat hill and Ridge Cliff attract the greates number of individuals in the ages of 10 - 15. Quarry and Goat hill are big attractions for 16 - 25 years olds. The age range of 26 - 25 spends most of their time at Quarry. Each site except Carneliian and Ridge Cliff has an equal amount of individuals visiting a rink within the ages of 36 -45. From 46 -60 the numbers fall drastically, with Sky Hill, Clearwater, Ridge Cliff and Rahn sharing the visitors. The single person 61 and up chose to visit Sky Hill. The age ranges of residents out numbers non-residents. All 12 individuals ages 10 - 15 are residents of Eagan. Range 16 - 25 is 8 residents and 3 non-residents. The most non-residents are in the age range of 26 - 35, but residents out number them with 16 to the non-residents 5. The next range of 36 - 45 has 24 residents to 3 non-residents. Ages 46 - 60 has 4 residents and 1 non-residents. The next ages has the individual who lives in Eagan. Reason's for visiting is brokon down into four catergories. They are: pleasure; pleasure with child; child league; and adult league. The age range 10 -15 has individuals of attending a rink for the reason of pleasure only. Ages 36 - 45 has a split between a childs league and plasure with a child. Adult league is used most frequently by the ages 26 - 35. The age range of 61 and up uses the rinks for pleasure with child. #2. Do you live in Eagan? If no SITE/RESIDENT NON-RESIDENT TOTAL 70- 65 60 50 Q 40- o 30 20 -12 9- 10 8 8-712 12 10 1 1 2 2 4 1 p ¦YES -MIL Q~ YJ as X ~ o CW T 0U.. = a ¦NO 0 cnS Uw w2 aV C7~ SITE RES/NON-RES 70 5 60 50 a 40 ¦YES ¦ NO O 30 22 21 11 20 16 12 10 5 --7 0 ]1 E1 PLEASURE W/CHILD CHILD LEAGUE ADULT LEAGUE TOTAL AGE RANGE RES/NON-RES 70 65 60 50 40 30 24 20 12 10 5 3 4 ¦YES 0 10-15 16-25 26-35 36-45 46-60 61 & TOTAL ¦ UP AGE RANGE There are a total of 65 individuals who live in Eagan and 12 who Ido not. They come from all over the metro area. The cities include: Apple Valley; Farmington; Hilghland Park; Maple Grove; Prior Lake; Richfield; Rosemount; Savage; St. Paul; Vadnais Heights; and Woodbury. Rahn, Goat Hill; and Clearwater are the sites that get the most residents. The site that draws the most non- residents is Quarry. Pleasure and Pleasure with child is what brings in most residents to the outdoor rinks. The only two activities that brings in non-residents is pleasure with child and adult leagues which out numbers the residents. There are more non-residents playing in ault leagues than residents. The age range of non-residetns that visits the rinks more often is 26 - 35. The age range with the greater number of residents is 36 -45. #3. Do you use the "Recreation Happenings Hotline"? USE OF RECREATION HAPPENINGS HOTLINE 60 50 40 30 2 O 20 13.._ 0 4 8 1-1 3-7 8 8 0 I EYES a: W (3 da'W ZUj _j Z YJ_ _J 2 d' U. H ENO cc _ O _j _j M SITE USE OF RECREATION HOTLINE 60 53 50 40- _j EYES 30 -24 O ¦ NO 20 15 19 EEEIIII 8 8 11 10 -7 1 7 2 0 PLEASURE W/CHILD CHILD LEAGUE ADULT LEAGUE TOTAL USE OF RECREATION HOTLINE 60 50 41 40- 9 30 24 24 O 20 12 10 IL ¦ YES 0 ¦NO RES NON-RES TOTAL ANSWER USE OF RECREATION HOTLINE 60 50 40 17 24 0 30 1215 1 10 3 5 6 4 1 Y 0 ¦N., 10-15 16-25 26-35 36-45 46-60 61 & UP TOTAL AGE RANGE The use of the "Recreation Happenings Hotline" is very minimal. The user's at Quarry use the line the greaest amount. Yet they are also the ones with least amount of use. Only Carnelian has a lower usage of the line. Plaesure, plaesure with child, and child's league user's refer to the line at the same rate. 8 out of 16 use the line for child's league but for the adult league only 2 out of 11 use the line. Non-residents do not use the line at all, according to the graph. The age range with the greastest amount of use for the "Hotline" is 36 - 45. #4. The city of Eagan provides each warming house with staff, in case of an emergency or if you need questions answered, can you identify that person? IDENTIFY WARMING HOUSE ATTENDANT 70 70 60 50 40 O 30 20 8 11 10 11 11 13 L 7 10 -+-2 2 2 4-0 0 EYES w 0: w zz _j z LU LL ENO O C7 aH a aJ = a~ 0LL W0 W<O a..! u)1 0J co RECOGNIZE WARMINGHOUSE STAFF 70 70 58 60 50 EYES a 40 11 O 30 ENO 20 12 10 7 0 RES NON-RES TOTAL ANSWER IDENTIFY WARMING HOUSE ATTENDANT 80 70 60 EYES Q i 40 18 25 1 16 11 7 O -2- 0- PLEASURE ENO 20 W/CHILD CHILD LEAGUE ADULT LEAGUE TOTAL IDENTIFY WARMING HOUSE ATTENDANT 80 70 60- 40- 5 0O 20 11 1 9-2. 2 2 5 1 7 0 ¦YES 10-15 16-25 26-35 36-45 46-60 61 & UP TOTAL ¦ NO AGE RANGE The answer this question is "Yes". Most of the useres can identify the warming house attendant, if a problem arises. There are a few who could not identify the staff member but over all each worker is doing their part to make themselves known. There is not a single site in which the staff member is not a presence, but the ones who could identify them were all residents of Eagan. #5. Reason for visit? REASON FOR VISIT 30 26 25 21 20 15 13 1 V15 p 10 8 ¦ PLEASURE 10 5~ 4 ¦W/CHILD 5 1.4 3 0 Jtiirt 2 0 0 OADULT LEAGUE w XW zz >._j z it ww ®CHILD LEAGUE WC7 QQH ~Q Yd Qg S Q>- CD J _j O w N C_ IL a C) O U Q SITE USE OF RINKS 30 28 25 21-23 21 .j 20 15 15 H 15 13 0 10 6 57 ¦PLEASURE 5 ¦W/CHILD 0 OADULT LEAGUE RES NON-RES TOTAL DCHILD LEAGUE REASON RINK USAGE 30 28 25 2 20 ?a- 15 12 13-11 1314 p 10 10 7 ¦PLEASURE 5 1_31 3 2_3_3 1_ ¦WJCHILD 0 OADULT LEAGUE 10-15 16-25 26-35 36-45 46-60 61 & UP TOTAL ®CHILD LEAGUE AGE RANGE Clearwater is a site used only for pleasure purposes, there are absolutely no hockey allowed. This accounts for the high numbers of pleasure skaters at this site. The main pleasure use is with a child. Quarry is a site that the adult league use is greatest. Goat Hill and Rahn are two sites that are used for similar functions, as they have the widest range of usage, plaesure, pleasure with child, and child's league. Carnelian and Ridge Cliff are used for pleasure purposes only. Non-residents use the rinks for pleasure with child and adult leagues only. Residents who use the rinks for adult leagues is far less than the other catergories. The age range of 10 - 15 use the rinks for pleasure purposes only, while 26 - 45 primarily use the rinks for pleasure with child. Adult league users fall in the age range of 26 - 35 as the group who use it more. #6. Distance traveled? DISTANCE TRAVELED 30 29 25 2 20 15 O 15 10- 10 i¦<1 MILE 6 -6 1 5 O 43 00 2 1 1 1-0 444 1 1-2 1 4 0 1 00 1-2 MILES 3-4 MILES -j w w zZ r_j z ww 05-6 MILES Q YJ Q~ S QY C7LL Q co w U_ U ~O 'E7 OR MORE SITE DISTANCE TRAVELED 30 28 29 25 2222 J 20 14 15- 15 p 10 10 10 ¦RES 5 - 1 1 -1 1 ¦ NON-RES 0 OTOTAL <1 MILE 1-2 MILES 3-4 MILES 5-6 MILES 7 OR MORE DISTANCE DISTANCE TRAVELED 30 t_~~ 25 23 20 18 16 15 10<1 MILE 15 O ¦1-2 MILES 10 87 6 10 03-4 MILES 5 135-6 MILES 3_ 4 44 5 2 1 1 1 1 107 OR MORE 0 PLEASURE W/CHILD CHILD ADULT TOTAL LEAGUE LEAGUE DISTANCE TRAVELED 29 30 25 2 20 17 15 15 12 0 10 5 i 47_6-4 7 E< MILE 5 3-2- 3_-;-1-1-2-1 -1 Lii N1-2 MILES 0 03-4 MILES 10-15 16-25 26-35 36-45 46-60 61 & UP TOTAL 05-6 MILES AGE RANGE ¦7 OR MORE There were 51 individuals who traveled 2 miles or less to attend the outdoor rinks. Quarry had the most usrers who traveled 3 - 4 and 7 or more miles. Any one who traveled 7 or more miles is a non-resident of Eagan. There were 3 other non residents who traveled 2 - 6 miles. Pleasure and pleasure with child drew the most 2 miles and less users. Adult league and pleasure with child had 7 or more miles. All 10 - 15 year olds traveled less than 1 mile to attend their activities. Age range 36 - 45 had greatest number of 1 - 2 mile travelers. 7 or more miles had age range 26 - 35 traveling. #7. How often do you visit an outdoor rink? days/week. HOW OFTEN VISIT OUTDOOR RINK 30 2 25 tl 2 0 15 ¦1 ¦2 O 8 5 15 43 732 -2 2 3332 1~ 2-11 -0 3-1 23 103 04 0 J W IX W Z Z F- J Z W U. ¦ 5 O U' Q it Q YJ QJ a U' LL W0 j aJ 0I 0= ¦6 m v?~ UW 0 qa C7 U ¦7 SITE VISITS/WEEK 30 22 ¦ 1 25 20 20 16 14 14 ¦ 2 ! O 15 8 10 8 103 10 2 2 3 2 2 1134 50 5 RES NON-RES TOTAL 6 ¦7 VISIT PER WEEK 30 28 25 J1 .1 2 ¦2 15 0 1 03 O 10 g g 4~ 5-5 8 8 4 8 3 O4 5 -2-2 1 4-1 2 2 0¦5PLEASURE W/CHILD CHILD LEAGUE ADULT LEAGUE TOTAL 1061 TIMES VISIT PER WEEK 29 30 25 il J 20 15 10 4 ¦1 0 10 7 997 8021 5 122.2222 4 32-3 3- 1 2 3-1-1 1 f 32.2 03 0 134 10-15 16-25 26-35 36-45 46-60 61 & UP TOTAL ¦5 AGE RANGE ¦6 ¦7 There are 2 sites wich someone will skate there all 7 days of the week, they are Carnelian and Rahn. Clearwater, Sky Hill, and Quarry have the most individuals who skate only 1 day per week. Rahn and Goat Hill receive the greatest assortment of days to skate per week. Non-residents skate no more than 2 times per week. Pleasure with child is the activity that has the greatest number of skating only once per week. Pleasure skaters range from 1 to 7 times per week. Adult league users only use the facilities 1 - 3 times per week. The age range factor is very different. Ages 10 - 15 skate 1 - 7 times per week. They are the only group that skates more 5 times per week. Ages 36 - 45 skates 1 - 3 times per week. #8. Which day(s) of the week do you visit most often? DAYS OF WEEK VISITED MOST OFTEN 44 45 40 35 .332 30 25 2z 20 11~ INS 10 8 8 6 6 8 6 57577 767- - 6- - oM 5 2 1 , 1_2 3 24 ! 24 322333 OT 0 ®W _j0 H w ¦Tz Q l'J = ¢ 0 J E E~ F- ¦F m SITE us DAYS VISIT MOST OFTEN 50 40 3134-32 Q 30 22 1 ¦ S O 20 13111212131512 12 11 -~-9 EM 10 7 2-5 1 7` 4 7 8 7 7 2 4 2_3 OT 0 1OW PLEASURE W/CHILD CHILD LEAGUE ADULT LEAGUE TOTAL ¦TH ¦F ¦S DAYS VISIT MOST OFTEN 50 38 40 29 28 30 31 34 32 30 22 22-22 22 22-24 ¦ S 20 !oM 1 10 6 6 DT 2 2- 0 aw 0 RES NON-RES TOTAL I FH IMS DAYS VISIT MOST OFTEN 45 43 40 35 3.33 32 30 2 25 18 3 2~ ¦S 15 12 1 11.13 10M 10 786 6 5-4-4-42 5 3 3 88 6-5 2 2 2 4 oT 5 111_ 1 low 0 ~ i ],,r. I I ii''''Iiiiiiiiiiiiii~~~~~~~~~ ~ - - ¦TH 10-15 16-25 26-35 36-45 46-60 61 & UP TOTAL F DAY OF WEEK ¦S The reason for the high numbers for this question is the fact that it asked for multiple days in which a person may visit an outdoor irnk in Eagan. Clearwater received the most on Saturdays, Rahn came next with the most visitors on Tuesday. Goat Hill and Ridge Cliff has an evenly spread days of visiting. Bridle Ridge has two days in which mostof the users will visit the rink, Monday's and Wednesdays.The individuals who use the rinks for pleasure will attend nay day of the week. But those who attend with a child will more likely spend it on a Saturday. Child leagues will use Wednesdays more often than any other day. Adult league users will visit on Mondays. Residants will spend may dayof the week at the rink but mainly on Saturdays. Non-residents will use the rinks on Mondays and Saturdays. Ages 10 - 25 use the rinks the same any day of the week, except on Thursdays. The range of 26 - 35 use the rinks on Mondays and Saturdays, while ages 36 - 45 will attend on Sundays, Wednesdays, and Saturdays. #9. Which rink do you use most often? RINK USED 60 55 50 j 40 9 30 26 20 8 12 11 12 14 10 0-2 6-5 2 2 -3 ¦PLEASURE' 0 ¦ HOCKEY W QQF- ZZ }J J Z LULL ItJQ~ ~Q YJ j x Q} C7 LL mW UA W Uw SITE USE OF RINK 60 50 45 40 H 30 24 26 0 20 10 10 2 ¦ PLEASURE 0 RES NON-RES TOTAL ¦ HOCKEY RINK USE OF RINK 60- 50- _j 40 ¦PLEASUR 30 22 ¦HOCKEY ~ 20 17 17 16 _13- 110 9 5 0 PLEASURE W/CHILD CHILD ADULT TOTAL LEAGUE LEAGUE RINK USED MOST OFTEN 60 50 40- 30- 5` O 420 20 16 10 10 i 10 2 1 5 1 PLEASURE 0 I S HOCKEY 10-15 16-25 26-35 36-45 46-60 61 & UP TOTAL AGE RANGE The hockey rink is used more often than the pleasure rink. Clearwater is the exception because that site does not have a hockey rink. Sky Hill is the only hockey and pleasure irnk combination site that uses the pleasure rink more than the hockey rink. There are only two non-residents that use the pleasure rink. Ages 36 - 45 is the range with the most pleasure rink users. The range from 46 and up uses only the pleasure rink. The next two questions are related. #10. What other rinks in Eagan have you skated? #11. Reason for that visit? The format of these two question will be the site at which the individual was interviewed at and the site(s) he/she visited (#10), on the left. On the right hand side will be the reason for that visit (#11) in the general sense. Carnelian Sky Hill Childs league Rahn Pleasure Clearwater Rahn Child league Sky Hill Adult league Quarry Pleasure Goat Hill Pleasure with child Carnelian Bridle Ridge All sites Pleasure with child Ridge Cliff Child league Goat Hill Pleasure Sky Hill Quarry Rahn Goat Hill All Child league Sky Hill Pleasure with child Bridle Ridge Pleasure Quarry Adult league Rahn Quar!y Carnelian Pleasure Blackhawk Pleasure with child Rahn Adult league Goat Hill Rahn Goat Hill Pleasure Pilot Knob Pleasure with child Blackhawk Child league Carnelian Sky Hill Quarry Ridge Cliff Goat Hill Pleasure Clearwater Child league Sky Hill Carnelian Pleasure Pilot Knob Adult league Rahn Child league #12. Are the hours the warming house open adequate for your activities? ADEQUATE HOURS 80 70 60 40 1¦ EYEY 0 30 ENO 20 7 11 12 13 14 4 16- 10 0 _j LU O C7 WW F ZZ xd Q~ S Q> LL :1 3~ ag `0 _ ° o mWL U SITE ADEQUATE HOURS OF WARMING HOUSE 80 71 70 59 60 50 40 - 0 F- 30 20 12 10 6 6 0 ¦YES RES NON-RES TOTAL j ¦ NO ADEQUATE HOURS OF WARMING HOUSE 80 71 70 60 50 EYES 1- 40 1¦NO OF 30 21- 24 20 14 12 10 1 2 2- 1---1- 6 0 PLEASURE W/CHILD CHILD LEAGUE ADULT LEAGUE TOTAL ADEAQUATE HOURS 80 71 70 60 50 9 40- 0 30 20 23 20 11, 11 10 1 4 5 1-0 6 0 1 ¦ E 10-15 16-25 26-35 36-45 46-60 61 & UP TOTAL ¦ NO AGE RANGE The majority of the users believe that the hours the warming house is open is adequate enough for their activities. The age range of 36 - 45 has 4 individuals who feel that the hours are not adequate for their activities. The following section's questions are based on a rating scale: 1 = poor - 5 = excellent. #13. Cleanliness of warming house? CLEANLINESS OF WARMING HOUSE 45 40 35 30 6 IN BRIDLE RIDGE F 25 •CLEARWATER O 20 15 _ DCARNELIAN 10 Sf ?_6 8 9 8 5 10 SKY HILL 5 1.1 2 3 2 1 2 3 3 1 3 3 2 1 ¦GOAT HILL 0 ¦RAHN 1 2 3 4 5 OQUARRY SCALE ORIDGE CLIFF ¦ TOTAL CLEANLINESS OF WARMING HOUSE 50 41 40 34 30 -26- 21 20 8 8 7 10 2 2 ORES 0 ONON-RES 1 2 3 4 5 1¦TOTAL SCALE CLEANLINESS OF WARMING HOUSE 50 41 40 30 2 16_17 O 20 8 8 NPLEASURE 10 1_1-2_5_1- 6_6-6 2-6 EW/CHILD 0 DCHILD LEAGUE 1 2 3 4 5 ®ADULT LEAGUE SCALE ¦TOTAL CLEANLINESS OF WARMING HOUSE 50 41 40 30 25 0101015 O 20 - 9 10 y 12-9 16-25 10 2 2 3 6 3-4_6 2 7 -3-1 026 35 0 1036-45 1 2 3 4 5 1046-60 SCALE I¦61 & UP ¦TOTAL The overall impression of our warming houses is that they are very clean. Two sites did not get high marks for cleanliness, Bridle Ridge and Clearwater. Yet Clearwater, Sky Hill, and Goat Hill did receive the most high marks for this catergory. The non-residents who attended the rinks and warming houses feel that the warning houses were "good" to "excellent". Those who visited the rinks for pleasure and with child feel that the houses are "excellent". The age group 36 - 45 were the most critical when it came to judging the watming houses. #14. Friendliness/appearance of staff? APPEARANCE/FRIENDLINESS OF STAFF ¦BRIDLE RIDGE ¦CLEARWATER 13CARNELIAN OSKY HILL ¦GOAT HILL ¦RAHN ¦QUARRY BRIDGE CLIFF ¦TOTAL 50 40 H 30 O 20 1 7 f 7 8187 10 1 1 2 3 1 2 44 23 -2 2 2 0 1 2 3 4 5 SITE APPEARANCE OF STAFF 50 AXZ j ~ 39 40 Q 30 23- 17 O 20 7 7 10 2 2 6 ]L6- BRE 0 r-= I m ED ¦ NON-RES 1 2 3 4 5 OTOTAL SCALE APPEARANCE OF STAFF 50 40 30 23 20 { 1816 PLEASURE 7 7 6 6 ¦W/CHILD 10 1 1-2 2 4-1 56 0 OCHILD LEAGUE 1 2 3 4 5 BADULT LEAGUE SCALE ¦TOTAL APPEARANCE OF STAFF 50- A 40 30 23 ¦10 15 0 20 12 10 1311 ¦ 16-25 10 2 -1 ~ 2-4-4 1 3-1 026-35 0 036-45 1 2 3 4 5 ¦ 46-60 SCALE ¦61 & UP ¦TOTAL The overall appearance and friendliness of staff at the warming houses is "good" to "excellent". There are however a couple of sites that did receive below average marks, Bridle Ridge and Cleatwater. Goat Hill received the best marks with 11 "tallies" in the excelletn column. Sky Hill and Rahn each had 8 marks in the "excellent" catergory. The non-residents feel that the stff is very friendly. Pleasure with chlid and child's league users reported that the site they were at was not above average. Those who use the rinks for pleasure and with child do feel their staff was "excellent" at their site. The age group 36 - 45 is again the biggest critic of the staff. Yet the majority of them rated the staff "good" to excellent". #15. Quality of ice? QUALITY OF ICE 35 30 01 25- RIDLE RIDGE -j 20 18 19 tLEA11TE1 O 15 10 g DCARNELIAN 6 i 4 44 5 4 55 4 5 1DSKYHILL 5 1-1 2 1-1 1-1 22;2 2 2 2 3 2-3 2 ¦GOAT HILL 0 0000 00 0 fl 0 0 0 0 in, ¦RAHN 0 1 2 3 4 5 ¦QUARRY SCALE DRIDGE CLIFF ¦ TOTAL QUALITY OF ICE 35 33 30 26- 25 a 20 17 18 19 F 15 10 15 10 6 6 IL 5 1 1 j 1 !ORES 0 IN NON-RES 1 2 3 4 5 DTOTAL SCALE QUALITY OF ICE 35 30 25 20 19 19 15 1011 ; 8 10 4 5 4 5 ¦ PLEASURE 5 1-1 3 2-1' 2-3' ¦W/CHILD 0 OCHILD LEAGUE 1 2 3 4 5 ®ADULT LEAGUE ~ SCALE ¦TOTAL QUALITY OF ICE 40- 30- 31 a 20 ! 19 ¦ 10-15 p 20 1 ¦ 16-25 10 1 2 4 6i-4-7 8 4$ 5 3 4 7 -3- 3 026-35 0 M 36-45 1 2 3 4 5 ¦ 46-60 SCALE ¦61 & UP ¦TOTAL The quality of ice did not fair as well as the previous questions, it is rated "good" by most people. According to the graph the best ice is at Quarry and Clearwater. Goat Hill is rated in the "good" section. Non-residents have rated the quality of ice as "good". They did not anything lower than "average" but residents rated the ice quality as "poor" and "below average". The users who visit a site for pleasure and with child purposes were the biggest contributers to the "good" rating for the ice. They also rated the ice as "excellent". Pleasure with child gave the most ratings in the "below average" catergory. The age group 26 - 45 gave a rating as "average" but the age range of 26 - 35 gave the most high marks for the quality of ice. Again the group of 36 - 45 is the hardst critic of the warming houses. #16. Rules? RULES 40 34 ¦BRIDLE RIDGE 30 27 ¦CLEARWATER 20 15 IDCARNELIAN O 8 0SKY HILL 10 3-1-( 4 5 71 4 4-3 4 4 6-4-3-3 ¦GOAT HILL 000000000 000001001 1 0 0 1 7 2 0 1MM ¦ RAHN 2 3 4 5 ¦QUARRY SCALE ¦RIDGE CLIFF ¦ TOTAL RULES 34 35 31 30 7 25 --20- < 20 15 O 15 13 10 7 J 5 1 1 2 3 ¦RES 0 ¦ NON-RES 1 2 3 4 5 OTOTAL SCALE RULES 34 35 30 7 25 20 15 16 11 10 -5-5 ~ 5 ¦PLEASURE O 15 att 4 5 1 1 1 ¦ W/CHILD 0 OCHILD LEAGUE 1 2 3 4 5 ¦ADULT LEAGUE SCALE ¦TOTAL RULES 34 35 30 27 25 20 15 jI10-15 p 15 8 8 12 10 9 8 7 ¦ 16-25 5 1 1 1_1 1 4 2 3 1. 026-35 0 036-45 1 2 3 4 5 ¦ 46-60 SCALE ®61 & UP ¦TOTAL The rules of the warming house's satisfy the publics wants. There is however one individual who rated the rules at Rahn "below average". Non-residents feel that the rules are "good" more than "excellent". But residents feel the rules are "excelllent.". The individuals who use the rinks for pleasure give the rules the highest rating. Those who use the rinks and warming houses for pleasure with child are split between "good" and "excelllent". Child league users are spread evenly from "average" to "excellent". The one individual who rated the rules as "below average" fell in the age range of 10 - 15. Age range 36 - 45 gave marks primarily in the "good" range. Questions #17 & #18 are related. #17. What new additional programs would you like to see offered at the skating rinks? #18. Would you travel beyond your neighborhood rink to attend these programs? The answer to #17 will be first, followed by #18. -Longer broomball season---------------- NO -Second sheet of ice at the Civic Arena-----------YES -Skate sharpening--- ----------NO -More rinks with tar surfaces, like Goat Hill----------YES -Free coffe and hot chocolate---------------------------NO -Organized skating parties------------------------------YES -Both rinks available for open skating-----------------YES -A league for kids to play against other rinks--------YES -Stay open later------------------------------------------YES -intramural leagues----------------------------------------YES -Teen hockey league-----------------------------------YES -Special time for older kids-------------------------------YES -Skating lessons-------------------___-______MM_______YES -Family skate programs (holidays)---------------------YES -Diminsh hockey hours------------------------------------YES #19. If your neighborhood rink had a trailer for a warming house but a rink further away had a permanent building. Which would you go to? TRAILER OR BUILDING 60 52 50 40 30 25 20 12 11 10 2-s14 $ 2-i 55 1 5 8 4 4 I ¦TRAILER ¦ BUILDING ]U 60- ME UJ U_ _j C~ QH Ix< _j Q_J = Q} ( U_ Q W d' m2 U3 OW U' R CYO 2U SITE TRAILER/BUILDING 60 52 50 44 40 21 ~O 30 25 20 8 10 4 ¦TRAILER 0 ¦ BUILDING RES NON-RES TOTAL TRAILER/BUILDING 60 52 50 40 1 ¦TRAILER 30 25 ¦BUILDING 20 15 17 g 11 9 10 7 - - - 4 0 L-M PLEASURE W/CHILD CHILD LEAGUE ADULT LEAGUE TOTAL TRAILER/BUILDING 60 50 40 C 30 25 O 20 16 13_14 10 3 9 2 5 2-3--1 ¦TRAILER 0 ¦BUILDING 10-15 16-25 26-35 36-45 46-60 61 & UP TOTAL AGE RANGE The overwhelming choice bewteen a trailer or a building for a warming house is, a building. At Sky Hill the results were split 5 in favor of the trailer and 5 for the building. Ridge Cliff results were in favor of the trailer, because at that site is a trailer. 21 out of 65 residents chose the trailer over the building, and 4 out of 12 non-residents chose the trailer over the building. Pleasure with child gave the most support for the trailer, while adult league users gave it the least amount of support. The age range of 36 - 45 supported the trailer nearly as much as they supported the building for a warming house. #20. Have you been to a rink outside of Eagan? BEEN TO RINK OUTSIDE OF EAGAN 60 50 1 J 40 ic 30 k 20 14 5_ 8 9 9 10 3 4 1 -1 7 3 4 4 1 2-2 ¦ EY 0 ¦NO o 0 QH wQ = ~ 2 Q> tLLL m SITE VISITED RINK OUTSIDE OF EAGAN 60 50 40 ~O 30 21 22 20 10 1 11 - ONE 0 ¦ YES RES NON-RES TOTAL ¦ NO ANSWER VISITED RINK OUTSIDE OF EAGAN 60 55 50 40 J ¦YES p 30 ¦NO j H I 22 20 17 14 12 11 13 10 IL5-- 5 0M-AM PLEASURE W/CHILD CHILD LEAGUE ADULT LEAGUE TOTAL BEEN TO RINK OUTSIDE OF EAGAN 60 55 50 40 30 18 22 20 8 11 15 10 4 6 9 3=2 ¦YES 0 !ENO 10-15 16-25 26-35 36-45 46-60 61 & UP TOTAL AGE RANGE Of the 77 people interviewed, 55 have visited a rink outside of Eagan. Quarry has the most individuals that have been to a rink other than one in Eagan. Each Site has at least one individual that visted a rink outside of Eagan. There is one non-resident who has not been to a rink other than the ones in Eagan. 21 out of 65 residents have only visited a rink in Eagan. All of the indivuduals who participate in adult leagues have been to other rinks. Pleasure with child users have 14 that have been to another rink, while 12 have not. All 16 - 25 year old have visted another rink in another city. The following section is based on the previous answer of visiting a rink out side of Eagan. The questions are asking the individual to compare Eagan's rinks to another cities rinks. The rating scale is as follows: I = needs much improvemetn 2 = needs improvement 3 = same 4 = better 5 = much better #21. Cleanliness of warming house? COMPARE CLEANLINESS OF WARMING HOUSE 25 1 ¦BRIDLE RIDGE 20 17 ¦ CLEARWATER 15 14 OCARNELIAN OSKY HILL 10 ¦GOAT HILL 11 ¦RAHN 5 1 1-}~ 1 1-2~ 12 4 3 2 4 1 341 2 2 3 5 444 0000000 0000 0 0 0 0 0 ¦QUARRY 0 1 2 3 4 5 ¦RIDGE CLIFF SCALE ¦TOTAL COMPARE CLEANLINESS OF WARMING HOUSE 25 21 20 17 16 14 14 15 12 O 10 5 5 1 1 1 1 2 3 2 0 ¦ RES 1 2 3 4 5 ¦ NON-RES OTOTAL SCALE COMPARE CLEANLINESS OF WARMING HOUSE 25 21 20 17 . 1 15 14 10 7 7 5 5 4 :_41112I RE ¦W/CHILD GCHILD LEAGUE 1 2 3 4 5 ¦ADULT LEAGUE SCALE ¦TOTAL COMPARE CLEANLINESS OF WARMING HOUSE 20 20 16 15 4 4 50 16-25 10 I67 5 1 1 1 1 2 3 1 2 1 2 1 G2635 0 1 ¦ 36-45 1 2 3 4 5 IM 46-60 SCALE 1061 & UP ¦TOTAL The overall rating of Eagan's warming house compared to other citie's warming houses is "better". Bridle Ridge did receive a "needs much improvement" rating and it did not receive any "much better" marks. Quarry and Clearwater each received "needs improvement" marks. But Clearwater did receive 4 marks for "much better", the highest number. Carnelian and Sky Hill also received $ marks in that category. Quarry received the most marks in "better" with 5, followed by Clearwater with 4. A resident gave the "needs much improvement" mark at Bridle Ridge. Residents a nd non-residents gave the most marks in "better". The individual at Bridle Ridge gave the low mark visited the rink becaue of a child's league. The users of the warming house for pleasure and pleasure with child gave the highest marks. The age range of 36 - 45 gave the greates amount of higher marks yet it was in this range that gave the "needs much Improvment" mark. #22. Friendliness/appearance of staff? COMPARE STAFF 25 IBRIDL DIRE i 20 RIDGE 16 ¦CLEARWATER 15 13 !D CARNELIAN ~O 10 --g -6 OSKY HILL 5 000000000 100001'04 1.33033 1.3.1313 2 0-2x1 340 EGOAT HILL 0 ¦ RAHN 1 2 3 4 5 ¦QUARRY SCALE ®RIDGE CLIFF ¦ TOTAL COMPARE APPEARANCE OF STAFF 25 22 20 15 16 Q 15 12 13 14 10 I 7 5 4 3 1 1 2 I¦ RES 0 ¦ NON-RE` 1 2 3 4 5 113TOTAL SCALE COMPARE APPEARANCE OF STAFF 25- 20- 16 14 Q 15 0 10 3 4 4 3-3 5 tl 3-3-3' ¦PLEASURE 5 1 1 1 •W/CHILD 0 OCHILD LEAGUE 1 2 3 4 5 ®ADULT LEAGUE SCALE ¦TOTAL COMPARE WARMING HOUSE STAFF 25 20 1I 0 IE - t- 0 SCALE ¦61 & UP _TOTAL By comparing Eagan's staff to other cities, Eagan's staff is rated as "better". Bridle Ridge again received the lowest mark for staff with a rating of "needs improvement". Goat Hill received the most marks in "much better". Yet it received the most marks in "needs improvement" category. Residents were split between "same" up to "much better". "Same" received 12 marks, "better" received 15 marks and "much better" received 14 marks. Non-residents gave the most marks in "better". Those who use the rinks for pleasure gave the most marks in "much bettter", pleasure with child users gave the most marks in "better". The age range of 10 - 45 each gave 1 mark in the "needs improvement" category. Ages 25 - 46 each gave 7 marks in the "better" category. #23. Quality of ice? COMPARE QUALITY OF ICE 20 - 15 15 IN BRIDLE RIDGE 12 ¦ CLEARWATER O 10 7 6 O CARNELIAN 4 OSKY HILL 5 1 1 1 3 1 1 3 1 1 U 2 3 3 2-2 1 3.2 1 2 2.3 ¦GOAT HILL 0000 0 0 0 0 0 0 0 0 0 ¦ RAHN 1 2 3 4 5 ¦QUARRY SCALE BRIDGE CLIFF ¦ TOTAL COMPARE QUALITY OF ICE 20 15 15 13 13 12 10 O 10 6 7 5 5 2 3 1 I214I ¦ RES 0 ¦ NON-RI 1 2 3 4 5 OTOTAL SCALE COMPARE QUALITY OF ICE 18 18 15 16 14 12 12 10 7 O 6 3 5 ! 3 5~ 3 34 3 !ECGUI 4 2 0 E 1 2 3 4 5 BADULT LEAGUE SCALE ¦ TOTAL COMPARE QUALITY OF ICE 20 ~ 15 _12- _j 15 ¦10-15 0 10 7- i g 5 5 ¦ 16-25 5 1-2 3 2-1-2 0 2 1`2 1 2 3 4 3 A- E326-35 p 113 36-45 2 3 4 5 ¦46-60 SCALE ¦61 & UP ¦TOTAL the overal rating of comparing Eagan's ice quality to other cities is that Eagan is "better". There were, however, a few sites that did receive "needs much improvement" ratings. They are Bridle Ridge, quarry, and Rahn. Goat Hill received 3 marks in "needs improvement" category. Quarry did also receive the most tallies in "better". There were 2 residents and 1 non-resident who gave the quality of ice "needs much improvement" ratings. Residents were equal in givng a rating with 13 in "same" and "better. More non-residents gave the ice "better"rating than any other choice. Pleasure users gave the ice more "much better" ratings than any other choices. Yet they also have the most marks in "needs improvement". Adult league users rate the ice as "better". The age range of 26 - 5 gave ratings in the "needs much improvement" section. 26 - 35 gave the msot rating in "same" while 16 - 25 gave the most on "much better". #24. Rules? COMPARE RULES 25 24 ¦BRIDLE RIDGE 20 18 I U CLEARWATER OCARNELIAN 15 11 OSKY HILL 0 10 6 7 ¦GOAT HILL j-3-3 g53 NRAHN 5 000000000 00000020 1 21202 1 0101 10 SQUARRY 0 ORIDGE CLIFF 1 2 3 4 5 •TOTAL SCALE COMPARE RULES 25 24 20 18 18 15 13 11 11 0 10 6 5 52~ ¦RES -JE I 0 ¦NON-RE., 1 2 3 4 5 OTOTAL SCALE COMPARE RULES 25 20 19 15 0 10 11 10 6 7 !S10-15 4 4 5 4 5 10 16-25 1 1 2 2 2 1 i 2 026-35 0- Mm 03645 1 2 3 4 5 ¦ 46-60 SCALE ¦61 & UP ¦ TOTAL COMPARE RULES 25 24 20 -la- _j15 11 O 10 6 6 7 "2- 5- 4 44 ¦PLEASURE 2 2 ¦W/CHILD 0 GCHILD LEAGUE 1 2 3 4 5 ®ADULT LEAGUE SCALE ¦TOTAL The rules fall primarily into the "same" category. Only two marks in the "needs improvement" section. Residents gave the "needs improvement" marks, but non-residents gave either "same" or "better" marks. Ages 10 - 25 gave the "needs improvement", while ages 36 - 45 thought that the rules were "better". Those who use th rinks for pleasure with child mainly thought the rules were the "same" from city to city. Adult league users showed that they think the rules are "better". Pleasure users have the widest range in marks, they have 2 in "needs improvement", 6 in "same", 3 in "better" and 6 in "much better". #25. In recent years some communities have been forced to close some of their warming houses due to budgetary reasons. If Eagan fell into this situation what would you suggest? CLOSING FOR BUDGETARY REASONS 30 25 20 J Ia- 15 12 O 10 7 6 65 5 3 1 3 0 2 3 0 0 0 0 0 332 0 3 0 0 3 0 I__1_ 3 p ¦ SHORTER HOURS 0 ¦CLOSE ONE DAY W W J } F- _j z W W 13 CLOSE W/ LEAST AMOUNT j W YJ Q J a' U' W Do a g N= 8 U ®SHORTEN SEASON SITES CLOSING BECAUSE OF BUDGETARY REASONS 7 30 26-2 25 23_24 20 'j ¦ SHORTER HOURS 0 15 12 ¦ CLOSE 1 DAY 10 8 13 CLOSE W/LEAST USE 5 33 MSHORTEN SEASON 1 1' 0 RES NON-RES TOTAL CLOSE FOR BUDGETARY REASONS 30 26 27 25 20- _j ¦SHORTER HOURS 15 11 10 12 ¦CLOSE 1 DAY 10 7 OCLOSE W/LEAST USE 5 5 5 4 ®SHORTEN SEASON 5 2 1 2 2 0 PLEASURE W/CHILD CHILD ADULT TOTAL LEAGUE LEAGUE CLOSE FOR BUDGETARY REASONS 30 252 25 20 J 13 O 15 10 1 i ¦SHORTER HOURS 10 5 7 5 MCLOSE 1 DAY 5 1 2 1 2 2 , II _2 OCLOSE SITE W/ LITTLE USE 0 0 ®SHORTEN SEASON 10-15 16-25 26-35 36-45 46-60 61 & UP TOTAL AGE RANGE The two answers that received the most responses was close all the sites one day a week and close the sites that get the least amount of use. 26 out of 77 chose close all sites, and 27 chose chose close the ones with the least amount of use. Clearwater users chose close all sites, as well as Goat Hill and Quarry. Those individuals who use Rahn decided to close the sites with the least amount of use. There was one person who chose to shorten the season and that person came from Quarry. That person also was a resident. Non-residents were split between shorter hours for the warming house, close all sites one day a week, and close the sites with little use. The pleasure skaters overwhelmingly chose close the site with least amount of use, but that is where the single person chose to shorten the season. Child league users did not have a clear cut winner, with 5 votes for each top choices. The age group of 10 - 45 decidedly chose close the sites with the least amount of use. But ages 26 - 35 had more marks in the close the sites one day a week category. The single person who was 61 and up could not make up his mind on which to do. This question also had another option where the individual could chose another solution, here are some of their responses: -shorten weekend hours -cut the budget in other areas -fund raise -ask citizens for additional funding -have volunteers run the warming houses -less pay for the mayor and other city employees SHORTER HOURS 35 33 30 25 -21, 20 19 O 15 11 ¦CLOSE @ 8 10 10 8 9 7 ¦OPEN @ 12 SATS 4, 5 6 5 4 DOPEN@6WKDY 5 2 2 0 PLEASURE W/CHILD CHILD ADULT TOTAL LEAGUE LEAGUE SHORTEN HOURS 35 35 30 25 -21 19 J 20 a O 15 9 11 9 ¦CLOSE @ 8 10 5 5 4 5 5 OPEN @ 12 SATS 5 1 3 3 1 9- 1 IDOPEN @ 6 WKDY 0 10-15 16-25 26-35 36-45 46-60 61 & UP TOTAL AGE RANGE The solution chosen by the individuals interviewed on how to shorten hours is to open the sites at noon on Saturdays. At each site at least one person chose the answer of opening at noon on Saturdays. Quarry users tallied 8 marks for that solution, while Clearwater had 6. The other two choices were virtually even with close at 8:00 pm on weekdays with 21 and 19 for open at 6:00 pm on weekdays. Non-residetns could not decide which was better because the data shows 3 for close at 8 on weekdays, 4 open at noon on Saturdays, and 4 to open at 6 on the weekday. Pleasure and pleasure with child each had 10 and 11 respectiviely for the top choice. The age range of 36 - 45 chose close at 8:00 pm as their top choice, but every other age group had the top choice as #1. This question had antoher choice for those individuals who wanted to give other solutions, here are some of their answers: -open at 11:00 am on weekends -look for alternative ways to obtain additional funding -the season is too short as it is #27. If Eagan were to shorten hours gor the warming house for budgetary reasons, which would affect your activity least? SHORTER HOURS 35 33 30 25 21 19 20 O 15 10 2 44.2 54 452 285 ¦CLOSE @8WKDY ;~__3 3 5 1-1- 1 2-1 ¦OPEN @ NOON WKEND 0 0OPEN @ 6 WKDY W U W ZZ Yx QJj 2 z ix LU U. C7LL UJ U C7= M} 0 O 2U SITE SHORTER HOURS 35 33 29 30 25 a 20 18 21 19 15 O 15 10 4 4 ¦CLOSE@ 8 5 3 ¦OPEN @ 12 SATS ~ 0 DOPEN @ 6 WKDY RES NON-RES TOTAL DAY OF WEEK TO CLOSE 20 20 1s 15 12 J 10 9 IIAJ 6 4 11 3131 1 2 2 1 3~ OW/CHILD p DCHILD LEAGUE N f' I LL N > Y DADULT LEAGUE Q .TOTAL DAY OF WEEK CLOSE DAY OF WEEK 20 20 1 15 11 10 9 8 ¦ 10-15 O 6 6 6 1016-25 5 3 344 3 3. 4 43 4 4 S D26 35 2 ~ 21, ~ 2 1 1 , 2-2 ~ 1 1~ 1 2 2 2 1 1 ! LJ 36-45 p Un 17,16 n 5 LL N ¦ 46-60 zyW ,•61&UP a o W .TOTAL DAY The choice of which day to close is Monday, then Tuesday, Wednesday, Sunday, Thursday, Friday, Saturday, but there were 6 people who chose any day of the week. Clearwater, Rahn and Quarry each had 5 marks in the Monday slot. This holds for resident and non-resident choices where they each had the majority of marks on Monday. Those individuals who use the rinks for pleasure with child have rated Tuesday as the day to close for the week. Yet they also chose Monday and Wednsday as their second choice. #26. If Eagan had to close the rinks one day a week which would least affect your skating? DAY OF WEEK SUGGEST TO CLOSE 20 20 18 16 16 14 12 J 12 ¦BRIDLE RIDGE 10 O 9 ! L2-2 ¦CLEARWATER 8 5 556 DCARNELIAN 4 2 3 SKY HILL 6 34 2- 22-2 2 1 11 1 1 1 IN GOAT HILL 00 0 00000 0 0 1 0 RAHN 0 S M T W TH F S ANY M QUARRY DAY ®RIDGE CLIFF DAY OF WEEK ¦TOTAL CLOSE DAY OF WEEK 20 20 15 96 1 15 12 -j 10 9 9-8 10 O 6 5 4 4 5 2 2 1ftIJTiiiLtl -2 ¦RES p ¦TOAL w F" 3 LL } w DTOT a w DAY OF WEEK #28. What improvements would you like to see at this site or other sites for the winter? -Better ice -More parking at Bridle Ridge -Indoor bathrooms at Clearwater -Better plesure ice -Additional open skating space -Coffee pot -Sell food besides hot chocolate -Better ice -Add skate sharpening -Improve ice -Sell snacks -Stay open later -Better ice -Ice shoveled and plowed when it snows -Candy machines -Better ice -Bonfires -More refreshments -Larger warming houses -Sweep the floor more often -Put in tar for the surface -Expand the shelter -Promote youth activities -Small rink for kids under 10 only -Put boards back at Well Site -Lights for pleasure rinks -Olympic size skating oval -Warmer bathrooms -Different seating -more consitant ice -Better ice -Longer season The survey produced many interesting findings about the rinks and warming houses. The ranges of age, sites, and reasons for visiting the rinks varied greatly. Age ranged from 10 - 61 and above, plus there were 8 different sites that were interviewed at. There was time spent at other sites but not one person showed. The ages at the different sites also varied greatly. There were four different reasons why individuals chose to visit a rink, they are pleasure, pleasure with a child or children, a child's league, or an adult league. Here is a sample of the interesting finding that were found in the survey. The are three questions that tie into each other, #15, #23, and #28. Question #15 deals with the quality of ice at the rinks, question #23 asks to compare Eagan's ice with another cities, question #28 asks the individual to give comments for improvement s of the rinks and warming house. #15 is based on a scale 1 = poor - 5 = excellent, 33 out of 77 gave the ice quality a rating of 4 or "good". Plus 19 out of 77 gave the rating a 5, which again is "excellent. So 52, or 68%, individuals gave the ice quality a rating of "good" and better. Then in question #23, which scale is a bit different, the majority of the ratings fell with in the "better", 18, catagory, or a rating of 4. However just as many fell with in the "same", 15, (3) category, and in "much better", 12 gave the ice quality the highest mark. So, there were 45 individuals who, comparing the ice to other cities, gave marks a better than average curve. Now in the final question, #28. There are 7 indviduals who want Eagan to have better ice conditions. This number does not seem very big, but 1 out of every nine individuals who visit the rinks want better ice. This does not count the voices heard of complaing of bad ice. The problem with the ice is, it is so weather dependent. Most of the skaters do not realize that what it takes to make good ice. There is only a small range of temperature, 15 to 20 degrees, in which good ice can be made. The ordinary skaters do not realize that just because it is below 32 degrees ice can be made. It can get too cold for making of ice because the water from the flooding truck needs to have the chance to spread evenly and bond with the already developed ice. In some cases when the weather is too cold the water will freeze before it bonds with the ice, causing chipping and creavices. A suggestion would be to hang up articles and diagrams to help the user understand what goes into making ice. The next question that needs adressing is #19 in which it asks which would you prefer to go to, a trailer or a building. The answer to this question by a huge margin is a building with 52 individuals choosing it. That leaves 25 for a trailer. The individuals at Ridge Cliff who do have a trailer, all feel that the trailer is what they prefer, but that is only 4 individuals, three of them are in the age range of 10 -15. The majority of the visitors interviewed would prefer having a building to keep warm in than a trailer. For future reference or consideration permanent buildings may need to replace the trailer at some of the busier sites, and maybe that will draw more users for the rink. In question #25 it asks if Eagan had to close sites because of budgetary problem what would they choose. Two of the four choices are virtually tied, they are close all sites one day a week and close the sites with little use, 26 - 27 respectivley. This question could benefit Eagan if they ever had to use these measures for budgetary purposes. These two possibilities are opposites of each other. The descision to close downt he sites tha receive little use would upset a number of individuals. This is because there are those who use the rinks that get little use and then they would have to travel further to another rink. Some pobably could not do this because of the age factor. The choice to make is to close all sites one day a week because then not just one rink would be affected. The users could not complain or petition because of usage. The fourth and final question that should get some attention is #27 in which it asks if Eagan had to shorten the hours which would least affect your activities. The solution that received the most attention is open at 12:00 pm on Saturdays, with 33. The other two choices were close at 8:00 pm on weekdays, 21, and open at 6:00 pm on weekdays. If Eagan chose to shorten the hours instead of closing the warming houses, the obvious choice would be to open at noon on Satrudays. The overall satisfaction level of the warming houses and rinks is very high. There are some areas that need attention such as the "Recreation Happenings Hotline" which not used by any non- resident who plays in an adult league. This "Hotline" would be extrememly helpful to them so they did not have to drive from another city and find out that the game or event has been cancelled. The staff should promote this line more to avoid any confusion, arguements, and complaints from anyone who visits the outdoor facilities. The Eagan Parks and Recreation Staff are doing a good job in maintaining a level of exellence and pride for their rinks and warming houses.