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06/16/1997 - Advisory Parks & Recreation Commission AGENDA ADVISORY PARKS COMMISSION EAGAN, MINNESOTA Monday, June 16, 1997 7:00 PM Eagan Municipal Center City Council Chambers A. 6:00 Park Tour - Patrick Eagan Park B. 7:00 PM Regular Meeting C. Call to Order and Pledge of Allegiance 7:02 pm P. Approval of Agenda 7:03 pm E. Approval of Minutes of Regular Meeting of May 13, 1997 7:04 pm F. Visitors to be Heard 7:05 pm G. Department Happenings Pages 3-5 7:06 pm H. Consent Agenda 7:12 pm (1) Forest View - Tri-Land Pages 7-12 H. Development Proposals (1) Eagan Senior Housing - Dakota County HRA Pages 13-27 7:15 pm 1. Old Business 7:30 pm J. New Business 7:35 pm (1) Donation of Tractor - Friends of the Farm K. Parks Development Update 7:40 pm L. Water Resources Update 7:45 pm M. Other Business and Reports (1) Subcommittee Reports 7:50 pm (2) Friends of the Farm Update 7:55 pm (3) Eagan Athletic Club Pages 29-30 8:05 pm (4) Schedule CIP Workshop 8:20 pm (5) Slater Road Sidewalk - Meeting Report 8:25 pm (6) CF Industries National Watershed Award Pages 31-40 8:35 pm N. Round Table 8:40pm 0. Adjournment. 8:45pm The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities • and employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or status with regard to public assistance. Auxiliary aids for disabled persons wishing to participate are available upon request at least 96 hours in advance of the events. If a notice of less than 96 hours is received, the City will attempt to provide the aids. ADVISORY PARKS COMMISSION 1997 MEETING SCHEDULE NAME Feb Mar April May June July Aug Sept Oct Nov Dec Jan 24 17 14 15 16 14 18 15 20 17 15 15 Terry Davis x X x X Jerry Farlee x x X X N.Mark Fili i A ointed May, 1997 X Barbara Johnson x 0* X X Steven Knutson Alternate Appointed M 1997 Guy Kohlnhofer x X 0 George Kubik x X X X Lee Markell x X X X Da le Petersen x X X X John Rudolph x X X X Michael Vincent x X Recreation Sub-Committee Natural Resources Sub-Committee Land Acquisition Sub-Committee John Rudolph Daryle Peterson Michael Vincent George Kubik Tim Callister Lee Markell Guy Kohinhofer Terry Davis ]erry Farlee Barbara Johnson UPCOMING MEETINGS: Holz Farm Task Force S:30 . Feb 27 1 and Acguisdon Dcvelopm_nt Subcommittcc 5:00 pm.... Mar. 17.....Joint Council/APRNRC Meeting 640 PH May 27 . ad Sidewalk MeeYlli_ 7I~ ll7101 g AGO pm....May 29 .......il SlO'tCl Read 7:45 am.... June 21.....Community Center Tour (Maplewood/Shoreview/New Brighton) OPEN ISSUES 1. Tour of Community Centers in other cities 2. Commission Review Workshop MEMO city of eagan TO: ADVISORY PARKS COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: JUNE 12, 1997 RE: JUNE 16 PARKS COMMISSION MEETING The Advisory Commission will tour Patrick Eagan Park off Lexington Avenue beginning at 6:00 p.m. Please meet at the park and the tour will begin at the McCarthy house and then proceed along the trails. Wear comfortable shoes and be prepared for some steep terrain at times. Following the walk we will return to the Council Chambers for the regular meeting at 7:00 p.m. As always, if you can not make the tour or meeting, please let us know. Although the June agenda is short, don't think that staff hasn't been busy with summer activities and program registrations. Budgets are due (but not yet done) and with school out, things are happening fast and furious!!! Because the agenda is short, the Commission may wish to consider working on the CIP document after adjournment. There are about 12-15 parks left to review and it's possible that this phase of the effort could be completed within an hour. Please consider this possibility and be prepared to address it at the meeting. There is one consent Item and one development Item for review. Materials in the packet have been prepared for each item. There are no items under old or new business and staff has some brief items that relate to parks development and water quality. There are several Items under Other Business and Reports. You will find written reports for the Eagan Athletic Club and CF Industries National Watershed Award for your review. KV:cm . 1. DEPARTMENT HAPPENINGS JUNE 1997 1. Registrations for summer recreation programs have been accepted for 4 weeks. At this writing, 4455 registrants have been processed. School Is out In districts 191 and 197 and In a day or two In district 196. A mad rush is expected with programs beginning the week of June 16. 2. Sand volleyball and co-recreational tennis leagues began the week of June 9. Sand volleyball Is at capacity, 24 teams. Co-rec tennis, playing in Eagan and Inver Grove Heights Is at 22 teams, an Increase of two teams from a year ago. 3. A Play Tennis America free lesson for adults was offered on June S. Players who attended are enthusiastic about the lesson program that will follow. 4. EAA travel softball will host a tournament on Father's Day weekend. The tournament uses Northview, Lexington Diffley and Eagan High School fields for this event. Parks and Recreation provides alal field set up and maintenance of the grounds, restrooms and trash. 5. Eagan Is assisting the Burnsville Athletic Club and Rosemount Area Athletic Association on Father's Day week-end also. BAC will use Ohamnn Park soccer fields for a full slate of games. RAAA will use Goat Hill and Rahn Athletic full sized fields for the week-end. Eagan teams participate In these tournaments. 6. The senior citizen annual picnic will be held at the Thomas Lake Pavilion on June 11. This event has been well attended In the past, and is looked forward to by the seniors. 7. Staff attended a forum convened by the Eagan Foundation, the Ministerium and Community Action Council. The focus was Eagan families and the perspectives various organizations hold on family strengths, stresses and needs, across social, economic and cultural lines. The meeting was Informative. A new initiative such as the Eagan Partnership Forum may emerge. The strength of meeteings such as this however Is to learn of others perspectives, the roles of various organizations In families lives and open avenues for collaboration. 8. The Yankee Doodle Arts and Crafts Festival occurs on June 28 and 19 at Blue Cross Blue Shield. Parks and Recreation Little Doodler's Art Tent is set to go. It was a popular amenity at last year's festival. 9. Community Education, District 196 will no longer have an Eagan Area Manager. Staff will serve as liaison to the District wide Advisory Council In order to maintain relationships with that organization. 10. The Department Is receiving requests for Interpreters for children who are hearing imparted to enable participation In summer activities. New this year are requests for assistance for children with other disabilities; who may need one to one assistance. Staff Is exploring volunteers as well as the feasibility of an additional staff person. 11. Staff has completed the re-roofing of the sun shelter at O'Leary Park which had been damaged by vandals. The original cedar shake shingles were replaced with an asphalt shingle that has a similar appearance. The Thomas Lake Pavilion will be re-roofed with a similar type shingle this summer. 12. Park maintenance worker Gregg Schindler has resigned to pursue another career. The closing date for applications to fill the position is June 20. It is hoped a new employee can begin work by late July or early August. Seasonal employees will be utilized on a temporary basis to complete the additional work. 3. 13. A contractual service and staff have both been working to control this year's "bumper crop" of dandelions. The harsh winter and spring drought have combined to kill or weaken unirrigated turf, allowing the proliferation. Cool temperature and windy conditions delayed much of the spraying. There Is no City ordinance specific to the eradication of dandelions. The City does not spray boulevards. 14. The Twin Cities Tree Trust began work on the installation of new plantings and several small retaining walls at Lexington Park. Completion Is expected by early July. 15. Personnel from the Dakota County Sentence to Service Program have recently completed several park enhancement projects including the mulching of planting beds, refurbishment of the playground safety surface at O'Leary Park and general cleanup. 16. Staff has completed the Installation of a double batting tunnel at Dakota Hills Middle Schoollas part of cooperative project with the School District and EAA. 17. Staff has begun the implementation of a grounds and ballfleld maintenance program at the Dakota Hills Middle School athletic complex. The maintenance program is pan of a 2 year agreement between the City and School District. The School District Is hoping to correct problems with the inground Irrigation system which will improve the quality of the turf. 18. The Toro Company is continuing the use of several park sites Including Lexington-Diffley for the testing of mowing equipment. 19. The turf In many park areas continues to suffer as a result of the dry conditions. Many of the unirrigated sites were re-seeded last fall as a result of the dry conditions of 1996 unfortunately most seed that germinated has since died. Re-seeding may again be necessary this fall. 20. The Installation of net extensions on the backstops of fields 1-4 at Northview has been completed. The project was completed at the request of the City's risk management consultant to reduce the number of line drive foul balls that leave the field during fast pitch softball or baseball games. The backstops were originally designed for slow pitch softball. 21. A full compliment of seasonal maintenance employees Is expected to be on the job by June 16. 22. City staff held It's annual MinnAqua fishing clinic for kids on Saturday June 7. For the first time, the clinic was held at Blackhawk Lake which provided not only sufficient room for 50 young fisherman along the shore and on the fishing pier and floating bridge, but this year provided shelter for two thunderstorms that rolled across the city during the afternoon fishing outing. Fishing was good, with some good size bass, bluegills, and crappies hooked by the participants. 23. In cooperation with the TORO Company and Dakota County, the City will hold a kick-off meeting on Saturday June 14 starting at 10:00 a.m. In the Community Room at City Hall to promote use of recycling and mulching mowers. No pre-registration is necessary. 24. City staff hired a mechanical weed harvesting contractor to begin operations on June 5 to remove floating mats of filamentous algae on Blackhawk Lake. The contractor is scheduled to remove curly leaf pondweed from Heine Pond June 19-20 and In Fish Lake on June 20-23, then will return to finish the west basin of Blackhawk Lake after June 23. 25. An electrical hook-up has been installed near the northwest comer of Manor Lake within Holz Farm Park which allow winter aeration of this lake on an as needed basis. Historically, the lake has supported an excellent largemouth bass fishery which periodically experiences substantial winter mortality because of low winter dissolved oxygen. Other water quality Improvements measures are also being Implemented for the lake. 26. Water resources staff are working with several neighborhood groups to Implement local pond Improvements on a trial basis this year. These results will be shared with the Commission at the end of the year. 27. Water resources staff have been receiving numerous Inquiries regarding low pond levels this summer. The principle explanation for these low levels Is that precipitation In April and May has been about 45% of normal. 28. In late May, the City submitted an application for national recognition of it's water quality management program through the CF Industries National Watershed Award Program. The application as well as the reference letters supporting the application are Included In the packet. Applicants will be notified of the review committee's decision by September 1 of this year. 5• Advisory Parks Commission June 16, 1997 Meeting Consent Agenda FOREST VIEW - TRI-LAND 1. This development would be subject to a cash parks dedication. 2. This development would be subject to a cash trails dedication. 3. The Tree Preservation Plan should be approved as proposed with the following conditions: • To require that Tree Preservation measures (i.e. 4 foot polyethylene laminate safety netting) be Installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved. • To require that the applicant contact the City Forestry Division at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan. • To acknowledge that Individual Lot Tree Preservation Plans will be required on Lots 2, 3 and 4 at the time of building permit application. 4. This development would be subject to a cash dedication in lieu of on-site ponding for water quality mitigation. city of eagan MEMO TO: ADVISORY PARKS COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: JUNE 10, 1997 RE: FOREST VIEW - TRI-LAND BACKGROUND Tri-Land Companies is requesting a Preliminary Subdivision consisting of five lots on 2.65 acres located south of Blackhawk Road, east of Highway # 13 and north of Red Fox Road in the N E 1 /4 of Section 17. The site is currently zoned R- 1 and the City's Comprehensive Guide Plan designates this site as D-I, single family (0-3 u/ac). The proposed lots exceed the minimum lot size of 12,000 s.f. and have been designed to meet of exceed all minimum setback requirements. PARKS/TRAILS DEDICATION This proposal would be subject to a cash parks dedication and a cash trails dedication. TREE PRESERVATION A tree preservation plan and a tree inventory have been submitted for this development. The inventory indicates that current significant vegetation consists of 43 significant trees (oak, elm, ash, maple, and an apple tree). These trees range in diameter from 6" to 22". One 16" spruce tree is also included in the inventory. Initial development of this project as proposed will result in the removal of one tree (2.3% of the total). This is a ten-Inch oak tree, which will be removed through construction of the proposed culdesac. Allowable removal for the initial stage of this type of development (residential, single lot) is set at 25%. With a significant tree removal less than allowable limits there Is no tree preservation mitigation for this development. Staff is recommending approval of the Tree Preservation Plan as proposed with the following conditions: • To require that Tree Protective measures (i.e. 4 foot polyethylene laminate safety netting) be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved. • To require that the applicant contact the City Forestry Division at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan. • To acknowledge that Individual Lot Tree Preservation Plans will be required for Lots 2, 3, and 4 at the time of building permit application. 7. WATER QUALITY/WETLANDS Water quality and wetlands: This development is located just north of the Blackhawk Forest subdivision In drainage basin A. The development will generate runoff that will discharged to an existing storm sewer south of the site. Because of the small size, steep topography, and heavily wooded nature of the site, staff recommend a cash dedication in lieu of on-site ponding. There are no jurisdictional wetlands within the subdivision. Staff recommends that a cash dedication in lieu of on-site ponding be required for water quality mitigation RECOMMENDATIONS I 1 i J(iil 4( SITE ¦¦N w ~1 Y *Irlm low! A 41 16 j Forest View Location Map t. .{{L..u{T FLAT OF: FOREST VIEW DIVISION LOT 5 \ { LOT z o,~/ 1 ( \ LOT 3 LOT / f 01I{t{ : SAO $01 ON w E { / 1{ Cliff {O" 02. 2400 / {ASAN MR U 2 I / 1) DMO COMANY ,I {AiA{Lri ° Was w1a LO {A110E{T LOT X41 SF. ' AK{A{{ LT sac V.17{ $F. ! ! tM[EM11AN? PLAT 0i. FOREST VIEW DIVISION \ +~0in lvit 1 LOT 5 603 salt enee 12' ` E2. all / 0.29ec 4010 LOT 2 '0' ELM LY 0' EL o" ELM LY N' plot 15- C tY ELM Imo{ t1• r~(,ZI o' EL 16' Erau \\1FFF.171 tltl kt 0ox 0' OiYt LL LOT LOT 1 6' ELM 20.161 f0 t o' ELM EL J9.649 av t ' . o.x 0a ones '0. 'DLLs oae ELM % ELM MA-LE CWY CLY OAK ELM x 7' I / • 11 RECEIVED JUN - 4 1997 w 1/• t+AEELaMrAEr rLAT Or: FOREST VIEW DIVISION LQl \ % / H 1 i O or T0P MIT NNDIIANT MEET ECE OF KAdCNAMK EGAD ~1:...~ +{1 EM' iOUTN OF EWECEOq EGAD. ELEVATION 96E.07 ` lqill EE ' 1 Advisory Parks Commission June 16, 1997 Development Agenda EAGAN SENIOR HOUSING - DAKOTA COUNTY HRA 1. Recognizing the cash differential in the cash parks dedication, the fee shall be waived given the nature of the City's involvement with this development. 2. This development shall be responsible for the installation of a concrete sidewalk along Town Centre Drive; internal sidewalk connections are encouraged. 3. The Tree Preservation Plan should be approved as proposed with the following conditions: • To require that Tree Preservation measures (i.e. 4 foot polyethylene laminate safety netting) be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved. • To require that the applicant contact the City Forestry Division at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan. 4. Runoff from the western portion of the development shall be treated via on-site ponding prior to discharge to Pond DP-23. The pre-treatment basin shall have a minimum wet volume and mean depth of .8 acre-feet and 3 feet, respectively, and shall meet the City's Standards for Detention Basin Design. 5. Runoff from the eastern portion of the site shall be directed to Pond DP-20. The City should require a cash dedication in lieu of on-site ponding for this portion of the site, the proceeds of which should be used to enhance pollutant removal efficiencies in Pond DP-20. 6. An un-graded buffer at least 50 feet in width back from the ordinary high water level of O'Leary Pond shall be preserved. This buffer should be left in an un- maintained condition after development to filter overland runoff and provide a visual buffer. 7. Filling or draining of wetland areas within the development parcel shall be prohibited. MEMO city of eagan TO: ADVISORY PARKS COMMISSION FROM: KEN VRAA,, DIRECTOR OF PARKS AND RECREATION DATE: JUNE 10, 1997 RE: EAGAN SENIOR HOUSING - DAKOTA COUNTY HRA BACKGROUND The Dakota County HRA is requesting a Preliminary Planned Development to allow a senior housing campus consisting of up to four residential buildings to be constructed In phases, a Preliminary Subdivision consisting of one lot and one outlot on approximately 19.5 acres, and a Variance to Sec. 11.21 Shoreiand zoning, on property located on the south side of Town Centre Drive, east of Denmark Ave and north of O'Leary Lake in the NE V4 of Section 15. The HRA is working in partnership with the City of Eagan to build as phase one a 65 unit Independent senior housing facility (building 2). Construction on this building is anticipated in the Fall of 1997. The HRA intends to build another 55 unit independent building on the proposed 6 acre Lot 1 of the subdivision on the eastern portion of the site at some future date (possibly within 5 years or so). The HRA would be the developer, owner and manager of the independent senior housing. The western portion of the lot would have two additional buildings for assisted living development and long-term care facility. The HRA will work with the City of Eagan to determine how the assisted living and long-term care facility would be developed at a later time. The HRA is unsure of the future market conditions for these housing types and as an option, is also proposing a small office buildings as an alternative to Buildings 3 and 4. This office building would be 65,000 to 85,000 square feet. The HRA will work closely with the City at a later time to determine the best use for the western portion of the site. PARKS/TRAILS DEDICATION This development was once part of the Eagan Town Center 100 Addition which has completed its dedication for park land for commercial property. As residential property this development would be responsible for a parks dedication of $34,000. Because the City is financing a portion of this project, the Council has previously determined that there would be no park fees. TRAILS Town Centre Drive borders this property. A sidewalk is in place east of this parcel. Given the nature of this development, It would be appropriate for a sidewalk to continue along this section of road. /3. To the east of this development are apartments. When this development was completed, a bituminous trail was required to connect to O'Leary Park to the south. This connection link is along the joint property line and connects Town Centre Drive to the park for pedestrians. To the south of this development is residential property which was developed pre-1980. At the time of development, the City obtained a 7.5 foot trail easement between two lots (see attachment) for the intended purpose of providing a trail connection around the edge of the pond and to connect to O'Leary Park. This remains a possibility today, but would require an additional easement with this development. Staff has visited the site of this easement and questions the reality of this trail being developed given the limited space, vegetation and topography as the site exists today. Staff is also aware that at the neighborhood meeting residents were generally opposed to trails. TREE PRESERVATION A tree preservation plan and a tree Inventory have been submitted for this development. The inventory indicates that current significant vegetation consists 31 significant trees. The significant trees are a variety of deciduous trees (oak, cottonwood, boxelder, black cherry, and hackberry ranging in diameter from 6" to 26. All of these significant trees are located along the south and east property lines, many of them concentrated along the north shoreline of O'Leary Lake. The development as proposed will result in the removal 3 significant trees (9.7% of the total). According to the City of Eagan Tree Preservation Ordinance, allowable removal for this type of development (commercial, single lot) is set at 30% of the existing significant vegetation. With a significant tree removal less than allowable limits there is no tree preservation mitigation for this development. Staff is recommending approval of the Tree Preservation Plan as proposed with the following conditions: • To require that Tree Protective measures (i.e. 4 foot polyethylene laminate safety netting) be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever Is greater, of significant trees/woodlands to be preserved. • To require that the applicant contact the City Forestry Division at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan. WATER QUALITY/WETLAND This development is located along the south shore of O'Leary Pond, a designated Indirect contact recreation water body in the Eagan water quality management plan. In order to protect water quality In O'Leary Pond, City staff requested that runoff from the impervious portions of the site not be discharged directly to the Pond. The developer has complied with this request. The western portion of the site will discharge to Pond DP-23-a designated nutrient trap outside the O'Leary Pond watershed- and will be pre-treated on the site prior to discharge. The proposed detention basin meets the City standards for treatment. The eastern portion of the site will discharge to Pond DP-20 north of the site behind the Mann Theatres; Pond DP-20 then discharges to O'Leary Pond. A cash dedication is recommended for this portion of the site to finance modifications to Pond DP-20 to enhance overall pollutant removal efficiencies to protect O'Leary Pond. These Improvements may Include Installation of a divider curtain to create a two-cell basin and/or application of alum to enhance phosphorus removal. The developer has left an ungraded buffer at least 50 feet back from the ordinary high water level along that portion of O'Leary Pond bordering the development. This buffer should be left in an un-maintained condition after development. In addition, the development has changed the site plan to move more of the development toward the northwest corner of the site and away from the lake. Both of these design features will enhance protection of the Pond. Finally, no draining or filling of jurisdictional wetlands within the site Is proposed. Staff recommends that- • Runoff from the western portion of the development be treated via on-site ponding prior to discharge to Pond DP-23. The pre-treatment basin shall have a minimum wet volume and mean depth of .8 acre-feet and 3 feet, respectively, and shall meet the City's Standards for Detention Basin Design. • Runoff from the eastern portion of the site be directed to Pond DP-20. The City should require a cash dedication In lieu of on-site ponding for this portion of the site, the proceeds of which should be used to enhance pollutant removal efficiencies in Pond DP-20. • An un-graded buffer at least 50 feet in width back from the ordinary high water level of O'Leary Pond be preserved. This buffer should be left in an un-maintained condition after development to filter overland runoff and provide a visual buffer. • Filling or draining of wetland areas within the development parcel shall be prohibited. RECOMMENDATIONS: 1. The Commission recognizes the cash differential in the cash dedication, but waives the fee given the nature of the City's Involvement in this development. 2. This development shall be responsible for the Installation of a concrete sidewalk along Town Centre Drive; internal sidewalk connections are encouraged. 3. Tree Protective measures (i.e. 4 foot polyethylene laminate safety netting) shall be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved. 4. The applicant shall contact the City Forestry Division at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan. 5. Runoff from the western portion of the development be treated via on-site ponding prior to discharge to Pond DP-23. The pre-treatment basin shall have a minimum wet volume and mean depth of .8 acre-feet and 3 feet, respectively, and shall meet the City's Standards for Detention Basin Design. 6. Runoff from the eastern portion of the site be directed to Pond DP-20. The Cityshould require a cash dedication in lieu of on-site ponding for this portion of the site, the proceeds of which should be used to enhance pollutant removal efficiencies In Pond DP-20. 7. An un-graded buffer at least 50 feet in width back from the ordinary high water level of O'Leary Pond be preserved. This buffer should be left In an un-maintained condition after development to filter overland runoff and provide a visual buffer. 8. filling or draining of wetland areas within the development parcel shall be prohibited. CE1100 01 NINTH BOCK ADD. 40 E - - - -TOWN EENTRE _ - TOWN CENTRE 100 SIXTH ADD. Ip0 4 TpVN z CENTRE? OUTLOT A -EIGHjH o c , - - w•4 w70 PROPOSED TRAIL TOWN CENTRE 100 THIRD . 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C V gy, PRELIMINARY PLAT SU/fEE$0ASt 8 RIVER ROAD 41 0 .i--rs- _s r, • MINNEAPOLIS, MNNESO7A 55421 J PHONE !5121 571.2500 FAX 15111571.1168 T r! i; l I r 6 T i E m 1 1 • i =4' PROPOSED j~s 31 BUILDING 04 Y.• jQ. 15 oSED BUILDING #3r` % fw- ~ ! i SAS; ~ • _ j '.•••s ~ S~ n } a of 3 _ x:J Nr y, l r •is a 2 I t . i 3 r ' fi.` WAwI•,E _ _ 4! J1_ 4!r----.. - . _ I < 1 • rT eu '''fir - = SEE SHEET 3 EAGAN SENIOR HOUSING ULTEIG ENGINEERS, INC. N V 7,77- ''ac'MO~»~;x GRADING & EROSION CONTROL PLAN • vo•'. EIOf EAST RfVER ROAD WEST-HALF SUITE 308 ARNNEAroIIE. REhMEEOTA EaE:r PHONE faun 871.2600 FAIT 19121 $71-1 19e SEE SHEET 2 ~jf - i - ;C. is: _'~1.,•::; - " I > _ - - - 4 L L?3 `t f e 0es s € E] V) I '2 E,• J 2 I Iii}' £li its its €i -if F st •l. a. Z 3ng Ij~Si 6 ;tr t+~ ri= t Fz 4.i a • ( 20 C) (A < trp :Z 77t: 7~ t+ 3 s H ~ r~ L__ - s~ g r s 1 -8'._ yt• ` I £ RI •ea2e le+..... rt. X~£ 0 ` ; X4 1• - iF' 1 O= ~ .r EAGAN SENIOR HOUSING ULTEIG ENGINEERS, INC. 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SIOM S[K__________________________ ~ / - fie. ~gY94 s ' E_ 1°CZ a J I t • Et _ I tom E I - a1~p i • t g'. -.a;,~ / c Red g£; !A 4 rrj ,.cam i m t_s p ' J I ~b~O • ~~I i31p 0 ' tc i i ......i Gam. -•1 .f~-- I I EAGAN SENIOR HOUSING ULTEIG ENGINEERS, INC. _ $"::Z; ~'v,1`;:.• UTILITY PLAN $201 EAST R/VER ROAD NNE 308 EAST-HALF S WNNEAPOL/a. MIINESOTA 55421 E-'.c' ~ - Po/ONE /a/1/ f7r-2a00 FAX 1x12/ 67/-fl6a~ > - i- ,•!1,!~ Iii q wow= 4 tit t ~ Zt~ i . ~ ~ i it Y 1. ` Lit •r . f . ..ll sat -Lb t _ !(1 lb 'I 1: ~r ! F m Y s_,_ EAGAN SENIOR HOUSING ULTEIG ENGINEERS, INC. TREE PRESERVATION PLAN SZ0I EAST RIVER ROAD " - _ " i/ WNEPoe SUIrE MNNESOTA 65421 - = PHONE (6721 8n-2500 FAX (612) 257-:788 MEMO 4 city of eagan DATE: June 6, 1997 TO: Advisory Parks Commission FROM: Ken Vraa, Director of Parks and Recreation Dorothy Peterson, Superintendent of Recreation SUBJECT: Meetings with Eagan Athletic Club Background In March of this year staff met with Fred Morgan, the new president of Eagan Tennis and Fitness, Inc. the business arm of Eagan Athletic Club. Mr. Morgan spoke of the services for and facility use by the 1400-1500 Club members. He also shared thoughts about renovating the facility, adding more indoor tennis courts and creating a gymnasium from a portion of existing courts. The focus of the club is racket sports, aerobics, weight training programs and the indoor and outdoor pools. Facility use by the membership is high although some windows of opportunity exist. Mr. Morgan suggested that staff meet with Craig Larscheid, the Club's program director to discuss City recreational program potential at the Club. That meeting took place on May 20, 1997. Meeting with Craig Larscheid Discovery • Eagan Athletic Club operates on membership fees; there are no additional program fees. • Only 7% of memberships are families; singles or duals are most prevalent. • Daily memberships for the outdoor pool are sold. • Program memberships do not currently exist. • Daycare is offered on site. • Windows of available space exist for facilities such as the tennis and racquetball courts. • Eagan Athletic Club employs 5 full-time and 25 part-time workers. • A salary example given was an aerobic instructor at $14.00 per hour, which exceeds the Department's instructor wage scale. o~~f. June 6, 1997 Page two Generalized Discussion • The Eagan Athletic Club may be interested in partnering with the City to program during available hours. • Mr. Larscheid mentioned senior tennis, racquetball or wallyball for teens and tennis drills during afternoon hours. • Staff inquired about members' acceptance of non-member program participants. The question had not been considered by the Club. • No discussion occurred concerning specific City recreation programs or financial arrangements with the Club. Staff investigation following the meeting • Staff met with members of the Eagan High School Varsity girl's tennis team. The group was small; however, they represent a racket sport. • No interest was expressed in racquetball. • Tennis drills during the school year was of little interest. • The group showed interest in learning more about wallyball. • The teens cautioned staff that: • Most of them participate in more than one sport, although among EHS's student body that is not universally true. • Buy in from teens through a teen planning group would be essential. • The cost would have to be minimal. The next stews • If the Department were to initiate a limited number of programs at the Club, financial arrangements would need to be negotiated. • Any teen activity would involve a time investment to work with a teens "group" and perhaps authorization from the school for access to teens in an after school setting. • A specific audience that might be drawn to Department programs at the Club has not been identified. • Additional meetings will be held with Club personnel to learn specifically what they envision and to determine whether the City should, with limited staff and resources, undertake this adventure. For Advisory Commission There is no action required. This is for informational purposes. Ct13/Mating with Eagan Athletic Club metno.dp APPLICATION DEADLINE MAT 29, 1997 INSTRUCTIONS Awards O fasrrab mist be from i_depo dam evAtetom farndis One corporate and three mnmNty wkvens wR be honored w It YO program, but not members of you orgmirstion nor at a ceremony in VVadrington, DA:, in bee SepeemL,. 7tarel -+isety awaked in marugirg the program Evak:rniom d rxld wit be paid for the person acaeptirg for ends cormusity be based on Ow Maria for these earth and must be winter. Cash awards mg be gken to to conersaity pngects, averred with your appiotan for you program lobe corsldend. bbe • NNy fie Prograrrl Nana1M (not 1o scu d 1.000 typed words) r b be ekgbb, pograms mutt free been operating for at bast neat desabe yaw program addressing each of the fire one year so that thek woous can be verified and mast anent. Plane span the pcablern being addrmed and ewceed minknsn legal requirerrierft or setting 'a'A6ons• daily desabe the pies brad measurable goak. Only workng program, not products or tndheduak, are ekgrble. hbnpcoprietary irdomw6on about programs must send vow app a tiers be wa !able to oters w sling to rapine adiwamsnft by rMU or diatrewiealy to: Criteria CF Indurate NatIorwl N rshed Avid N applications for to CF Ydusbies National Watershed 4 Hobert Street Award vr0 be evaluated on the bash of the folowirg fm Mwndny, criteria: stakeholder represerdaton; eormanity oubeach; e-mafl: bmnstOaoaoi.com innovative norVeg datony action; nMtbapirwny approach; fort (703) 5484299 rt and adreverrent of measurable gosh. Rwimw Preeesa Application laeeess A commitlee of nttlorel experts will cevtew each appkration. ht To have you program considered for an award. return one N appkca b wN be notified d de can - e'S derision by copy of the completed AppNradon Penn with evaluation the and Of August letters from urea References and one copy of your Program No d- by May 29. 1997. None do not send t y0 ,lyre anry 4hwsoons, please cantors the Terrerhe hnttue additional materleb dey vA not be teed*de catew.-- • rye f7Q1)5465473, faer(7O3) 5484299 s rnhal tennn~ad.can. APPLICanoN FORM Worst ofPmgram Pater Quality Manaeawent Prot raw orgentlau- City of Eagan, Minnesota Address 3$01 Coachman Point Cit Eagan c,~„: NN 55122 ProgramCrlrrtaa(Mr. Rich iraseh Mater Resources Coordinator Nhore: 612 681-4300 612 r 681-4360 E-mat: Ending sours: (Check as to apply.) o Plate CMtocal Gowermrent El State Government 13 Federal Govermrort Cl Other Rat) OateProgram8erjneOperionl April, 1990, PrOWN Mrsagetne t What ocganrvatorr(s) adrnmsaws yourprogram? List M pwbm info pnlgram City of Eagan - Department of Parks and Recreation Rolm" etaK i_. .r NkME 1111E ORGAiFA1ION PHONE NO. Gaylen Recta section manager NN Pollution Control Agency 612-296-8 6 69 Sharon Holbeck N/A City resident 612-452-3Lt rl be Louis Dreiwhurst Division Director Dakota County 612-891-71 Yaw appicstlon, mrsrplau with ssfasrroes and pagrarn than May 29.1997. lab stthrtdrlrw w/ not ~Radve, sRtst lea taeelVad by lYssrr fsettltreas tso Isar ~~wsert • warm _ rrrwarrrrtiww • b 3i. city of eagan THOMAS EGAN Mayor PATRICIA AWADA SEA BLOMQUIST SANDRA A. MASIN THEODORE WACHTER Council Members May 27, 1997 THOMAS HEDGES City Administrator E. J. VAN OVERBEKE CF INDUSTRIES NATIONAL WATERSHED AWARD City Clerk C/O TERRENE INSTITUTE 4 HERBERT STREET ALEXANDRIA, VIRGINIA 22305 Dear Sir/Ms.: The City of Eagan is pleased to submit its Water Quality Management Program for consideration as a recipient of the CF Industries National Watershed Award. After a four year planning process, this program was initiated in 1990 in response to growing concern about the impact of rapid urbanization of the City and the need to protect the quality of the surface water features which contribute to the unique natural resource base of our community. With over 1,200 . wetland complexes and lakes, this community is truly `water rich"and we are proud of that heritage. Our program has been regarded as a model for other urban water resource management programs throughout the Midwest, and we hope you will be as impressed as we are proud of its accomplishments. Thank you for the opportunity to apply for this national award. Sincerely, o an, ayor MUNICIPAL L CENTER M30 PILOT f CEN R0 THE LONE OAK TREE MAINTENANCE FACILITY EAGAN. MINNESOTA 55122.1807 THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY EAG COACHMAN MINNESOTA 55122 PHONE: (612) 681.4600 PHONE: (612) 681- 551 FAX: (612) 681-4612 Equd Opportunlly/A}Mflpflve Action Employer PHONE: ) 68681.0300 100: (612) 454.85,35 FAX: (612) 681.4360 3d, TDO: (612) 4544535 CF INDUSTRIES NATIONAL WATERSHED AWARD APPLICATION CITY OF EAGAN, MINNESOTA PROGRAM NARRATIVE A. Problem Dec ri nn Eagan's Water Quality Management Program, initiated in 1990, is aimed at protecting the quality of lakes and wetlands from the impacts of urban development. Phosphorus control is of special concern because elevated phosphorus levels in lakes result in the proliferation of undesirable aquatic vegetation growth, particularly blue green algae. Since the mid-1980's, Eagan's population has more than doubled from approximately 25,000 residents to approximately 58,000 residents in 1996. This program seeks to balance the storm water drainage needs of the community with the desire to protect the community's surface water resources that provide a focal point for an extensive public park system and contribute so much to the City's character and quality of life. B. Program Description Addressing Ranking Criteria 1. Stakeholder Representation During the process of developing the program, a Citizen Task Force comprised of City residents was created to help guide the process. A standing Advisory Commission to the City Council on parks, recreation, and natural resources issues - again comprised of community residents - reviewed and provided direction on the program plan. Finally key state and local resource management agencies with a stake in the quality of Eagan's lake and wetland resources provided invaluable direction and technical services. For program implementation, a citizen advisory commission provides the primary means of stakeholder representation. 2. Community Outreach Education and community outreach was given a top priority by the City Council in implementing the program. The objectives of the education program are to decrease the human component of the pollutant load entering water bodies through the storm sewer system and to raise general awareness on the ecology of fresh waters. City staff, residents, the development community, school children, lake recreationists, and operators of lawn and garden retail centers have been the primary audience for the education program. In 1992, Eagan became the first community in Minnesota to initiate a storm drain stenciling program to educate residents on the inter-connection between the storm drainage system and lakes and wetlands. Lawn soils tests to determine fertilizer phosphorus requirements have been conducted for over 400 lawns and results distributed. Other educational efforts have included regular articles in the quarterly City newsletter, distribution of brochures with a water quality protection theme to all residents in the City on a yearly basis, installation of lake information kiosks in key locations, development of a fishing guide for City lakes that ties good fishing to good water quality, the production of an original children's play on lake and wetland protection which is performed throughout the state, zero and low phosphorus fertilizer sales, design/Installation of signs explaining watershed boundaries and storm water management features, and establishment of a demonstration shoreline buffer project. The City has also developed kits that resident groups can check out to help g3. watershed residents take specific steps in reducing pollutant loadings to the target lake or pond. 3. Innovative Non-Regulatory Action Eagan's water management program was the first comprehensive effort In the state to Integrate water quality and quantity management on a community-wide basis. The program classifies over 350 ponds, lakes, and wetlands Incorporated into the city storm drainage system according to their desired uses, then sets management criteria for each. For recreational water bodies, this includes specific numeric water quality goals necessary to support desired uses, whether those uses are swimming, sport-fishing, wildlife habitat, or aesthetics. One of the most innovative aspects of the program is the public education component, already described in the previous section. The city has also changed its own operations to minimize water quality impacts, such as using no-phosphorus fertilizer on public maintained grounds, creating unmaintalned grass buffer strips around many park water features, and priority street-sweeping with both mechanical and regenerative air sweepers during spring and fall in sensitive watersheds. City staff have also pioneered methods of managing small systems, including an efficient method of removing nuisance algal mats from ponds and lakes using the City's vactor truck and small-scale applications of alum to inactivate pollutants already in a system after source control efforts commence. The City also undertakes capital Improvement projects for lake water quality enhancement using its own dedicated sources of funding. Finally, the program employs a rotating system of lake monitoring by City staff and volunteers to track trends in water quality for numerous lakes so program results are measurable. 4. Interdisciplinary Approach The background of staff managing the program includes limnology/aquatic ecology, fisheries, and hydrology. Staff work with the urban forester to protect key wetland/upland complexes. Staff work with engineers to plan/design public improvement projects to minimize impact or maximize benefits to water resources. Staff relationships with maintenance personnel within the City are also critical, and involve identifying the intensity and priority of street cleaning efforts, carrying out storm drainage maintenance activities that preserve the functioning of the system components, and conducting grounds maintenance activities to protect water quality and set a good example for residents. Linkages between program staff and community planners is important, since the planners coordinate the development review process through which measures to mitigate the impact of land development activities are carried out. Finally, the communications functions of the City's central administrative office aid educational efforts. 5. Achievement of Measurable Goals Water clarity data collected between 1989 and 1991 show that only one of the seven highest priority lakes met or exceeded the mean summertime water clarity standard of 6 feet set for these lakes. Since 1992, 4 of 7 lakes have consistently met this standard, and a fifth achieved the standard for the first time in 1996. All of these lakes have been the subject of management actions. Finally, monitoring data for numerous other lakes and ponds shows that most have either improved slightly or remained the same, in spite of the fact that the City has Increased its population by 21% and more than 1,500 acres of open land have been developed since 1990. if d-b Minnesota Pollution Control Agency May 27, 1997 CF Industries National Watershed Award c% Terrene Institute 4 Herbert Street Alexandria, Virginia 22305 Dear Award Review Committee: I am pleased to submit to you a letter of recommendation on behalf of the city of Eagan, Minnesota for the CF Industries National Watershed Award. It is with great conviction that I am able to provide you with this letter of recommendation having observed the development of the city of Eagan's Water Quality Management Program over the past 8 years. It is truly a model program for community water quality management in the state of Minnesota and the nation. Since 1990, the city of Eagan has made a conscious community commitment to developing a.'. water quality management program based on sound technical data and information. It is this. sound technical foundation that has paved the way for the success of the program. However the,,:- city fully recognizes that technical information on its own is not the only key to project success. Therefore a cornerstone to their program is creating partnerships that build on individual and. group strengths and talents and seeking input from stakeholders that includes both program supporters and possible detractors. The city has shown the leadership and commitment that keeps the partnerships intact and continually considering new and better ways to manage the lakes and their watersheds. An example of this is the extensive soil testing conducted within the city documenting and leading to the mapping of soil fertility levels and a phosphorus fertilizer ordinance. The use of the stakeholders has been invaluable as they provide input and specific comments on each program activity before it is undertaken. The city's program has developed many information/education material (e.g. newsletter articles, fact sheets, informational flyers) that have been copied and utilized by other communities in the state. Additionally, at the 1996 North American Lake Management Society's International Symposium city staff presented an overview of their program and had example material available after the presentation. I was in the audience and heard many complementary comments and noted many of the attendees collected copies of the materials saying they were going to use them as examples for communities in their area of the country. 520 Lafayette Rd. N.; St. Paul, MN 55155-4194; (612) 296-6300 (Voice); (612) 282-5332 (TTY) Regional Offices: Duluth • Brainerd* Detroit Lakes • Marshall • Rochester EquW Oppa tunliy tunploysr • Printed on recycled paper containing at bast 20% flbsrs from paper recycled by consumers. CF Industries National Watershed Award May 27, 1997 Page 2 The details of the cities program are contained in their application and I am aware of their efforts in each of the areas discussed. The commitment of the city and it's staff to water quality management is obvious. The various aspects of their program are excellent. However the highlight is in the final result where in a rapidly developing community water quality conditions have been maintained in the lakes within the city and water quality improvements have even been made in some cases. These are successes documented through detailed water quality monitoring and are the direct result of the city's water quality management program. I trust you will find the city of Eagan's application worthy of your strongest consideration for the CF Industries National Watershed Award. If you would like to discuss my perspective of their water quality management program in greater detail, please feel free to contact meat any time at (612) 296-8856. - ......:,;t .;r. Sincerely, er Watershed Assistance Section Water Quality Division ; GFRjmg 3' May 28, 1997 CF Industries National Watershed Award c/o Terrene Institute 4 Herbert Street Alexandria, Virginia 22305 Dear Sir/Ms.: I am writing in support of my City's application for the CF Industries National Watershed Award. I am a resident of Eagan, Minnesota where, in 1987, my husband and I built a home on a pond lot. The pond was pristine - biologically healthy, a place of beauty, and home to frogs, turtles, water birds, and small animals. Due to a variety of factors, such as storm water run-off, water quality in the pond was compromised. The frogs and other wildlife gradually left and were replaced with an invasive growth of nuisance vegetation which ultimately covered the entire surface of the pond. Sunlight could not penetrate, oxygen was not being generated, vegetation decomposed, and the pond quality declined. I first contacted the City's Water Resources Management staff for help with the pond in 1992. We have been working together on this pond since that time. The Program Coordinator has advised us on biological management issues, assisted us with a neighborhood educational plan, and provided materials for water quality testing and catch basin stenciling. He has met with our neighborhood group and has been consistently responsive and helpful. Our role as Eagan residents has been that of organizing neighbors, distributing informational packets, for "eco-friendly" lawn care, and stenciling catch basin drains. This spring the city began a more active intervention with an application of alum for improvement of water clarity, and limited cutting of nuisance vegetation which is then removed from the water by homeowners. A troublesome weed is being controlled without the use of herbicides. I believe that our relationship, that of a municipal agency and a group of involved citizens, is a fine example of productive cooperation. It is one that results in excellent outcomes and realization of mutual goals - in this case, a restoration of a precious, natural gift. This week I began hearing frogs singing, reminiscent of the frog chorus which once gave free, nightly concerts in our pond. Suspecting that is was coming from a nearby pond, not ours, I went to investigate the source of the singing. What I found were hundreds of frogs, a yard or two from my feet, that had returned to my pond! I could hear the voices of at least three different species. I feel privileged to be a part of this restoration. I am proud to be a resident in a city which supports innovative and effective programs, such as the Eagan Water Quality Management Program. I am in awe of the resilience of nature and the effectiveness of people of good will working together. Yours truly, Sharon Holbeck 4852 Wellington Court Eagan, Minnesota DAKOTA COUNTY LOUIS R EIIMHURSTPEDIVISION OF PHYSICAL DEVELOPMENT FAX (612)891-7031 14955 GALAXIE AVENUE APPLE VALLEY, MINNESOTA 55124-8579 .o a~. DEPARTMENTS OF - • ENVIRONMENTAL MANAGEMENT • HIGHWAYS • PARKS L • SURVEY • OFFICE OF PLANNING May 27, 1997 CF Industries National Watershed Award c!o Terrene Institute 4 Herbert Street Alexandria, Virginia 22305 Members of the Awards Committee: The City of Eagan has long been a leader4in innovative water management programs in the Minneapolis/St. Paul metropolitan area. Eagan's Water Quality Management Program is a stellar example of what a community can do independent of federal or state regulations to accomplish the goal of clean water and a healthy environment. They have accomplished this through leadership, innovation, responsiveness to citizens, and coordination with other governmental units, schools, and local water managers. Leadership: Dakota County used Eagan's Water Quality Management Program as the basis for a county-wide water resource education program. By building on the successful elements of Eagan's program, the County has been able to help several communities implement their own water quality programs. Innovation: Being the first to implement a program is often risky. Elected officials and staff can find themselves caught in a conundrum between providing innovative leadership and avoiding the risk associated with innovation. Because Eagan accepted this risk, the water quality in lakes and wetlands in the city is improving and local residents are becoming more willing to implement and fund water quality programs. Some of Eagan's accomplishments include: being the first community in the Mnneapolis/St. Paul metropolitan area to hire a full time water quality specialist, having the first storm drain stenciling program in the metropolitan area, developing an original play about water quality for grade school students, and authoring a technical manual on the chemical treatment of storm water. Responsiveness: 11 Citizen representatives were used throughout the development of Eagan's Water Quality Management Program and the city continues to rely on citizen task forces MnNd en t~oyetra4 PoPir. 20% Post-eoeuum•r `A, AN EQUAL O!'PORTUWff EM/L OYM for a number of water management programs. Eagan keeps its residents informed through regular articles in city and local newsletters, as well as through signage, door hang materials, and the distribution of brochures. The keystone of Eagan's program is its approach to lifetime learning. By creating a understanding of the intrinsic value and the physical nature of its water resources, residents are more likely to implement practices and support programs that protect water quality. Coordination: Not only does Eagan coordinate its activities internally, but it has worked with the County on the development of the Dakota County Ground Water Protection Plan, the Dakota County Water Resource Education Plan, and helped to develop a county-wide analytical ground water flow model. Eagan has also worked with the Metropolitan Council on a citizen lake monitoring program and is currently partnering with the Minnesota Pollution Control Agency and the Audubon Society on a "beta test" of a citizen based wetland monitoring program. Eagan continues to "push the envelope" of what local government can do without regulation. Its emphasis on creating an informed public; partnerships with Dakota County, schools, state agencies, and non-profit organizations; and willingness to take the risk to implement innovative programs has made Eagan a leader in water resource management. Dakota County strongly supports the City of Eagan's application for the CF Industries National Watershed Award and encourages the awards committee to recognize this community for its leadership in watershed protection. Sincerely, Louis J. Breimhurst, Dector PHYSICAL DEVELOPMENT DIVISION cc: Brandt Richardson, County Administrator Tom Hedges, Eagan City Administrator Rich Brasch, Eagan Water Quality Coordinator 4b city of eagan MEMO TO: ADVISORY PARKS COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION JON OYANAGI, RECREATION SUPERVISOR DATE: JUNE 13, 1997 RE: DONATION OF FARMALL H TRACTOR FOR COMMISSION/COUNCIL ACTION: Recommend that the City of Eagan accept the donation of a Farmall H tractor from the Friends of the Farm under the conditions as stated in this memorandum. OR Recommend that the City accept the donation but do so under different terms as decided by the Commission and/or City Council. OR Recommend that the City not accept the tractor. FACTS: • The Friends of the Farm are a non profit group organized to promote the history and farming in the early years of Eagan. • The Friends of the Farm purchased a 1947 Farmall H tractor for $925.00 from LANO Equipment located in Norwood, Minnesota. The tractor was delivered on April 10 of this year. • Insurance for the tractor is cost prohibitive for the Friends of the Farm to provide for themselves. Preliminary estimates for liability coverage put premiums from $750.00 to $1500.00 per year. • The City would be able to add the tractor to the current coverage for equipment and vehicles. • The plan Is to use the tractor for work projects at Holz Farm, pulling the hay rack for rides, and working the fields. • FOR DISCUSSION: The acquisition of a tractor was a priority for the volunteers of the Friends of the Farm. Members had been keeping an eye out for one over the past year. Prices ranged from $1000 to $2500 for similar models. When this one was discovered, Maynard Ohm investigated. He found the tractor to be in good mechanical order and in good running condition. He spoke with the previous owner who expressed satisfaction with the tractor. The $925.00 price included delivery. The issue of liability coverage arose with the heightened possibility of accident or injury. Members investigated options. The most feasible plan for a newer non-profit organization is to donate the tractor to the City with the expectation that it would be insured as are other City vehicles. The volunteer activities at Holz Farm already fall under the auspices of the City. As with volunteer activities, the use of the tractor would need to be closely managed by City representatives. Conditions for use have been discussed and are presented in this memo. Many of those conditions address safety and reducing the City's exposure to claims. Likewise, the Friends of the Farm wish to maintain some protection concerning the City's use of the tractor. Those conditions are expressed in this memo. Their fear is that the City will want to put a mower deck underneath or use it to drag ball fields or other unforeseen projects. While not eliminating those possibilities, the conditions allow for flexibility with controls. The Friends plan to use the tractor for work and demonstration of farm life around Holz Farm. Examples include pulling tree stumps, hauling, plowing, discing, planting, and operating other implements. The tractor may also be used as a showpiece for hayrides or being in parades. Simply put, the tractor will be utilized just as it would have been on the farm in the 1940's. The maintenance and repairs could be shared. Gas, oil and hydraulic fluid could be supplied by either party. Repairs could be performed by volunteers familiar with the tractor and also by the City mechanics who have the tools, equipment and expertise. Clean-up can also be done by either group. CONDITIONS OF THE DONATION: 1. Under no circumstances will personal use of the tractor be allowed. 2. Only authorized users will be allowed to operate the tractor for Holz Farm activities. A list will be maintained both at Holz Farm and at the Parks and Recreation office 3. Authorization of individuals will be based in part on, but not limited to: • Previous experience operating a similar tractor. • Being an active member during the past six months. • Passing an assessment of standards administered by a City authorized examiner which includes oral and practical assessments. (See the attachment explaining the test.) • Signing a waiver that holds harmless the City of Eagan for any accidents or injury incurred while operating the tractor. 4. Use of the tractor for Friends activities will need to be approved by a City representative. Details must be supplied regarding the project, how the tractor will be used, and safety precautions to be taken. Use without approval will be considered unauthorized and will be treated as theft. 5. Hayrides will always include a chaperon other than the driver who can assist people with boarding and unboarding as well as supervising riders on the trip. 6. Maintenance and repairs will be handled by both the City of Eagan and the Friends of the Farm. 7. Should replacing the tractor become an issue, it is agreed that the Friends of the Farm will be able to sell the current tractor or trade it in towards purchase of the replacement. 8. The City of Eagan will pay the premium for liability coverage. 9. City use of the tractor must first be approved by the Friends of the Farm Board of Directors, or three members thereof. 10. All personnel operating the tractor must also pass the same oral and practical standards. FOR COMMISSION ACTION: To make a recommendation to the City Council on the acceptance/denial of a Farmall tractor for the Friends of the Farm for Holz Farm. Friends of the Farm Standards for Tractor Operation Administered by: Operators Name: Date of Assessment: Checking Fluids oil antifreeze gas tires Starting Procedure turn on gas check emergency brake place in neutral depress clutch pull choke set throttle push the starter Driving gear locations brakes always locked together handling slopes and turns General Information Do not try to jump start with a 12 volt battery. The tractor is a 6 volt. The tractor can, if necessary, be pull started. The Power Take Off(PTO) will disengage when the clutch is pushed in(no live power). Oil weight suggestions: winter = 10weight summer = 30weight Gas - The tractor will run best on regular gas which lubricates the valves. However, today only unleaded gas is available. One can mix 10 gallons of unleaded with a half gallon of diesel to help lubrication. After an individual meets the standards, the City of Eagan will be notified and their name added to the list of approved volunteer drivers.