Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
10/20/1997 - Advisory Parks & Recreation Commission
AGENDA ADVISORY PARKS COMMISSION EAGAN, MINNESOTA Monday, October 20, 1997 7:00 PM Eagan Municipal Center City Council Chambers A. 7:00 PM Regular Meeting B. Call to Order and Pledge of Allegiance 7:02 pm C. Introduction of New Commission Member 7:03 pm D. Approval of Agenda 7:04 pm E. Approval of Minutes of Regular Meeting of August 18 and September 15, 1997 7:05 pm F. Visitors to be Heard 7:07 pm G. Department Happenings Pages 3-4 H. Consent Agenda nd (1) Murphy Farm 2 Addition - Springbrook Corp Pages 5-8 1. Development Proposals (1) Pinetree Pass - Lundgren Bros. Construction Pages 9-20 7:20 pm (2) BCBSM East Addition - Delta Dental Pages 21-26 8:00 pm (3) Eagan Senior Living Comm. - John B Goodman Ltd.Ptnshp. Pages 27-35 8:15 pm J. Old Business (1) Kiosk Update Pages 37-38 8:30 pm K. New Business (1) Shoreland Zoning Regulations Pages 39-40 8:55 pm (2) Budget Update Pages 41-72 9:20 pm L. Parks Development Update 9:30 pm M. Water Resources Update (1) Wetland Assessment Project - Data Presentation 9:35 pm N. Other Business and Reports (1) Sub-Committee Appointments 9:40 pm (2) Sub-committee Reports 9:45 pm (3) Skyline Displays - Attachment 9:50 pm 0. Round Table 9:55 pm P. Adjournment 10:00 pm At M- Z =7 NOTE: 6:30 PM - Preview plans for Consent and Development Agenda Items The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities and employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or status with regard to public assistance. Auxiliary aids for disabled persons wishing to participate are available upon request at least 96 hours in advance of the events. If a notice of less than 96 hours is received, the City will attempt to provide the aids. A MEMO city of eagan TO: ADVISORY PARKS COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: OCTOBER 15,1997 SUBJECT: OCTOBER COMMISSION MEETING A full agenda for the Commission this month!! The Commission will not be touring parks this month, however, for those who would like to review the large copy plan sheets for two developments under consideration (Pine Tree Pass-Lundgren Bros and Delta Dental) on the agenda, you should plan on arriving by 6:30pm. The full size plan sheets will be in the upstairs conference room for you to look at. The full size sheets may answer questions you have relative to grading impacts on either of the two sites. I would like to suggest that each member find an opportunity to visit each of the sites for a few minutes. This may help you as you discuss the development proposals. The City Council has filled the vacancy on the Commission as a result of Guy Kohlenhofer's resignation. Mr. Mike Zwiefel has been appointed as the new alternate. Please join in welcoming him to the Commission. In my absence this month, Dorothy Peterson will handle my duties. Paul Olson will respond to the Pine Tree Pass development/Walden Hights neighborhood park issue. After the call to order, the August and September minutes are subject to approval followed by Department Happenings. Gregg Hove, Forestry Supervisor, will also present some relevant information to the Commission that we would like to present early on the agenda in hopes of catching the attention of the viewing audience. Murphy Farms 2nd Addition is the only item on the Consent Agenda. A planning memo is attached for your review and unless there are questions about this development item, a motion to approve would be in order. Three items appear under Development Proposals. The first is Pine Tree Pass which is the 72 acre parcel formally known as the "Brown" parcel. The Parks System Plan previously identified a park dedication when this parcel was to be developed. The dedication would complete the land acquisition necessary to develop the neighborhood park identified as Walden Heights. The developer held a meeting on October 6 to explain his development proposal. As it relates to parks, his proposal was to provide only 3.2 acres of dedication and the remainder in cash. Subsequently, a park planning meeting was held on October 14. Staff will summarize that meeting at the Commission meeting. Delta Dental is seeking approval of a new facility on property across from Sky Hill Park on property owned by Blue Cross/Blue Shield. Sky Hill Park was the result of BCBSM making an early park dedication, therefore the park dedication normally required for this development has already been fulfilled. Tree preservation and water quality issues still remain for Commission review and recommendation. The third development item is the redevelopment of the former Eagan Athletic Club located on Pilot Knob Road. At this time, staff has some issues relative to tree preservation that requires some discussion. The one item under Old Business is the review of the kiosk issue. A memo captures the review and the direction provided by the Recreation Subcommittee. It would be appropriate for the Commission to review this work and make direction changes, if appropriate. C.J. has been doing some additional work on design and graphics since the subcommittee meeting and will have additional information to present at the meeting. The City Council has directed planning staff to have the APrC review the proposed changes to the Shoreland Zoning Regulations. A memo is attached for your review. Planning staff and Rich Brasch will be present to address the major issues of this item. Council is seeking the Commission's input and recommendation. The second item concerns the Park and Recreation Department's 1998 operational budget. The draft request was sent to the City Administrator some weeks ago for review and incorporation into the City budget presentation for the City Council. At that time the Council had some questions which were responded to at the Council workshop on September 30. Staff is providing a copy of the proposed budget and the information given to the Council. There is no action required, however, staff felt it was appropriate for the Commission to understand the budget and the direction that the Council has asked staff to pursue. Dorothy will brief the Commission about the budget, the process and the work effort remaining for staff. C. J. will give a brief overview of development work in the parks followed by Rich Brasch's review of the Wetland Assessment Project. Members may recall that this item appeared on the agenda several months ago and Rich is bringing the issue back for an update. Staff is suggesting that a joint meeting of the Planning Commission and Parks Commission to review this issue would be beneficial. There are three items under Other Business and Reports. Information provided by Skyline Displays has been included in your packet. Skyline Displays just purchased fifty acres at the northeast comer of Yankee Doodle and Lexington Avenue to construct their World Headquarters. Formerly, they officed in three buildings in the City of Burnsville and because of their need to expand and consolidate their operations they have chosen to build a new facility. The company/owners have a strong philosophy of youth and community involvement. Demonstrating that philosophy was the owners involvement in a unique project in Burnsville several years ago; the construction of a major playground. The attached information helps explain that philosophy and the project in Burnsville. At their request, staff met with the owners to hear their thoughts on doing something in Eagan that would also be a benefit to the community. The initial thought was to provide some type of play space in which the community and youth could gather. They have identified the corner of their property next to the intersection. There is not a great deal of additional information to share with the Commission at this time. They have contacted a consultant to work with them on the project and have been influenced by the writings of Mitsura Senda who is an author of children's play environments. An early concept drawing showing how the space at the street intersection could be used is provided in the packet. They are responsible for a cash park dedication with the development and would understandably be seeking a credit for this project. Staff would like to involve a member of the Commission in future meetings and asks that one member and an alternate be appointed. Other enclosures include information from Dakota Partnership for Healthy Communities that Councilmember Masin wanted the Commission to have, a letter from Dave Gervais regarding travel baseball and a published article about the Rotary Club's contribution to the Blackhawk Park playground. Hope you have a successful meeting. See you at the November 17' Commission meeting. Respectful ssuubm' ed, Ken Vraa Director of Parks and Recreation DEPARTMENT HAPPENINGS SEPTEMBER 1997 1. Eagan Athletic Association's fall sports activity will be completed on October 18, 1997. The final football play off games occurs on that date. Soccer completed its schedule on October 11. 300 youth, grades 3-6 played football, 1900 children, grades K-6 played soccer. The Department provided field space at Goat Hill and Clearwater Parks for football games "under the lights". Parks maintenance provided 29 soccer fields which required mowing once or twice a week and striping every 10 days to two weeks. 2. Non-resident participation in the Department's Recreation programs is on the rise. In 1995 approximately 2% of registrants were non-resident. The percentage grew to 5% in 1996. Through fall 1997 registration, 7.3% of participants are non-residents. 3. Staff conducted National Youth Sports Coaching Certification clinics during the week of October 6. The service was offered to EAA wrestling for the first time. 24 coaches were certified. 4. This fall's "first time" 55/Alive Mature Driving seminar had 17 participants. The refresher course offered in November is full at 30 students. These seminars are regularly offered at the area senior centers. The Mall of America now offers a site for this activity. 5. The Northview concession has been "winterized". The average nightly deposit by month was: May $64.00 July $79.00 June $82.00 Fall League $62.00 A typical small, one-day tournament grosses $350 - $400. A large tournament's Saturday gross is $1,350- $1,400. A two-day adult tournament grosses $2,800. The overall profit margin is 21.9% 6. Revenue for fall recreation programs was $60,043. The largest single activity was adult volleyball, which produced over $10,000 in revenue for the fall session. On an annual basis, recreation revenue has exceeded projections by $25,000. This can be attributed to the continued strength of adult athletics, preschool programs and the slate of summer camps. 7. The senior citizen trip to Emma Krumbees and Minnesota Harvest Apple Orchard was a success. We filled a school bus with 40 seniors. The seniors reported an excellent lunch and everyone came home with apples, baked goods, apple butter or other treats from the orchard. 8. The South of River Recreators met in Eagan in September. Dakota County staff are interested in joining the Municipal recreation oriented group. SORR will be investigating whether an invitation should be extended to a MRPA sponsored contact specializing in work with the hard of hearing community. 9. Recreation staff will be reviewing the 1998 calendar to address brochure time lines, work load/planning time frame issues, balanced by "need to know" by the community. The time now required for printing, bundling and the Post Office are squeezing creativity to the limit. Also issues such as families wishing to plan farther ahead for summer and fall activities require an evaluation of time frames we have established in past practice. 10. Staff have been meeting with a group of artists who have an interest in establishing an arts board. Meetings are very preliminary at this juncture. 11. Staff will be attending the Annual MRPA Conference in Rochester in November. Loudi Rivamonte is a presenter at two educational sessions. Her Thursday presentation: "Sharing Ethnic Diversity Through Programming," is an out growth of "It's a Small World" which was funded by an MRPA Lawful Gaming Grant. 12. The annual Influenza Immunization Clinic will be held at Oak Woods of Eagan on October 29, 1-3 p.m. Eagan seniors staff the clinic. Immunizations are administered by a Public Health nurse. 13. The "Learn to Skate" program at the Civic Arena has begun its fall session. Classes are on Saturdays and Mondays. About 280 have registered this year. 14. Staff have meet with architect and construction manager on the 2d ice sheet. A revised cost estimate is the first priority for the design team. Contract documents are expected to be out for bid in January. 15. Restrooms have been closed for the season. 16. Water has been shut off for the season at the open pavilions. Reservations will no longer be accepted. Use is on a first come basis, no staff attendants will be available. 17. The fall fertilization program has been completed. All neighborhood parks and athletic fields received an application. 18. Staff has installed a new infield at the Lexington Diffley Athletic Complex. Field #7 is intended to function primarily as a practice field or as an area for "pick-up" games. A contractor will be installing a backstop within a month. 19. A contractor has completed the color coating of 11 play courts and 6 tennis courts at park locations throughout the City. Additional courts may be completed depending upon the weather. 20. Staff is installing a drain file system around the tennis courts and a portion of the parking lot at O'Leary Park in an attempt to alleviate a water flow problem that has plagued the tennis courts and created water logged soils. Consideration may be given to including the reconstruction of the courts as part of a 1998 construction project. 21. The installation of a new play structure at Deerwood Elementary School has been completed. Staff also assisted in the modification and enlargement of the play structure at Northview Elementary. 22. The MPCA is currently reviewing the most recent phase of the environmental investigation plans for North Park and Captain Dodd Park. To date, any foreign materials identified have been within acceptable levels as defined by the State. 23. Mapping of the City parks and the associated features utilizing a GPS recorder has been completed. The information will be available to all departments via the City network. 24. A new tree preservation brochure has been completed by staff. The brochure details tree preservation techniques that can be utilized by developers and homeowners and discusses tree biology in understandable language and graphics. 25. Forestry staff is experimenting with the use of a mycorrhizal inoculant. The material is a fungi that serves as a biostimulant for naturally occurring root fungus. The fungus promotes and invigorates root growth of trees and shrubs. A slurry containing the fungus is injected directly into the ground surrounding the tree. 26. Staff has completed the installation of plant materials around the new park signs at Trapp Farm and Thomas Lake Parks. Boulevard trees are being installed in Downing Park. 27. 90 adult softball teams completed the 1997 fall softball season October 7. This was the largest participation ever for Eagan. The lighting of Lexington Diffley Athletic Complex will allow more teams to play fall ball. 28. A McCormick Cub Tractor was donated to the Friends of the Farm recently. A retired farmer near Northfield was the generous donor. Tom Streefland, the City's Chief Mechanic, is giving it the once-over to get it up and running once again. This 1940's tractor came with implements, also. The estimated value of this donation is over $2,000. 29. The eight men's touch football teams conclude their seven game season October 15. This year we turned away four additional teams. On October 18 and 19 Eagan hosts the Minnesota Recreation and Park Association State Touch Football Tournament at Ohmann Park. 16 teams (including two Eagan teams) will be participating. 30. 26 adult basketball teams are playing in four leagues. Wednesday evening games are played at Dakota Hills and Black Hawk Middle Schools. Thursday games are at Dakota Hills. 31. Lone Oak Days were held at Holz Farm September 19 and 20. An estimated crowd of over 2,000 people enjoyed loads of activities and beautiful weather. The Eagan Convention and Visitors Bureau did most of the planning and advertising. The Friends of the Farm worked hard to ready the site, give hayrides, sell concessions, decorate pumpkins, demonstrate the wood stove, and provide hands-on interpretation of the various buildings. Parking was a problem. Such a large event demands bigger on-site parking so as not to affect the neighborhood so drastically. The problem demonstrated the need for the Cliff Road access and large parking area. 32. Winter sports registration information is ready for adult teams interested in basketball, broomball, boot hockey and 4-on-4 hockey leagues. 33. Advertising has begun for the staff to work supervising the warming shelters, skating rinks and tubing hill. Please spread the word to prospective employees. They must be at least 16 years old and available to work mid-December through February weekday evenings, weekends, and school vacation days. 34. The Friends of the Farm Annual Meeting will be held Wednesday, November 12 at Holz Farm at 6:00 p.m. A potluck supper will be served and at 7:00 p.m. the meeting will occur. 4. Advisory Parks Commission October 20, 1997 Consent Agenda MURPHY FARM 2nd ADDITION - SPRINGBROOK CORPORATION 1. This development shall be responsible for a cash trails dedication. 2. Individual Lot Tree Preservation Plans will be required for Lots 1, 2, and 3 at the time of building permit application. No tree removal or grading can occur prior to approval of the submitted Tree Preservation Plan. 3. Tree Protective measures (i.e. 4 foot polyethylene laminate safety netting) shall be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater of significant trees/woodlands to be preserved during individual lot development. 4. The applicante shall be required to contact the City Forestry Division at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan. 5. This development shall be subject to a cash water quality dedication. MEMO city of eagan TO: ADVISORY PARKS COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: OCTOBER 13,1997 SUBJECT: MURPHY FARM 211D ADDITION - SPRINGBROOK CORPORATION BACKGROUND Springbrook Corporation is requesting a Rezoning of approximately 6 acres from A (Agriculture) to R-1 (Single Family) and a Preliminary Subdivision (Murphy Farm 2nd Addition) consisting of five lots located on the east side of Murphy Parkway, north of Deerwood Drive. Earlier this year Springbrook Corporation was granted approval of a Rezoning and Subdivision (Murphy Farm) on the west side of Murphy Parkway consisting of 39 single family lots. The present request, while much smaller in scale, will continue single family development on the east side of Murphy Parkway. All of the proposed lots meet or exceed code requirements for size and width. All lots will have private driveway access onto Murphy Parkway. PARKS/TRAILS DEDICATION Park dedication for this property was satisfied in conjunction with the Murphy Farm subdivision. At that time, 3.55 acres of land was dedicated to the City for incorporation into Blackhawk Park. However, trail dedication will be required for this 2 acre subdivision. TREE PRESERVATION Significant Vegetation Lots 1, 2, and 3 of this five lot development have significant vegetation on them. To date neither a tree preservation plan or a tree inventory have been submitted for these lots. According to the City of Eagan Tree Preservation Ordinance, an Individual Lot Tree Preservation Plan will be required at the time of Building Permit application for these 3 lots. Recommendation • To acknowledge that Individual Lot Tree Preservation Plans will be required for Lots 1, 2, and 3 at the time of building permit application. No tree removal or grading can occur prior to approval of the submitted Tree Preservation Plan. 5 • To require that Tree Protective measures (i.e. 4 foot polyethylene laminate safety netting) be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved during individual lot development. • To require that the applicant contact the City Forestry Division at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan. WATER QUALITY/ WETLANDS This development will generate runoff that will eventually reach Blackhawk Lake after traveling through two treatment basins. The development is too small to accommodate an on-site treatment basin so a cash water quality dedication is recommended by staff. There are no jurisdictional wetlands on the site. Recommendation • This development shall be subject to a cash water quality dedication FOR COMMISSION REVIEW: 1. This development shall be responsible for a cash trails dedication. 2. Individual Lot Tree Preservation Plans will be required for Lots 1, 2, and 3 at the time of building permit application. No tree removal or grading can occur prior to approval of the submitted Tree Preservation Plan. 3. Tree Protective measures (i.e. 4 foot polyethylene laminate safety netting) shall be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved during individual lot development. 4. The applicant shall be required to contact the City Forestry Division at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan. 5. This development shall be subject to a cash water quality dedication w~y° `w trtaoao aaaaam aw "°rK V10S3NN IN 'AIN100 Y10)IVO yK m-ua as ~ nta r'~ T4 NVOV3 F-.- NY1d 10ii1N00 NOI SON3 V 3OYNIVNO ONIOYNO NO I l I O0Y ONL M HU AHdHnri RIL'- 'WL MILL Lmt /Jlllm JOW 1 CY- gk lip fill of V11 IS I M NIL r I'M it w!_ 4. ~i III 7-7 7 Advisory Parks Commission October 20, 1997 Development Agenda PINETREE PASS - LUNDGREN BROS. CONSTRUCTION 1. The proposal for 3.2 acres of park dedication is acceptable as proposed by the developer OR The 3.2 acre parkland dedication is not sufficient for this park service area, therefore the proposal is not acceptable. 2. Individual Lot Tree Preservation Plans will be required for the following lots at the time of building permit application: Lots 2, 3, 6, 15, 16 of Block 3 Lots 1, 2 of Block 4 Lots 8, 9, 10, 11, 12, 13 of Block 5 Lots 4, 5 of Block 6 Lots 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15 of Block 7 Lots 1,2,3,4,5,6,7,8,9, 11, 15, 16ofBlock 10 Lots 8, 9 17 of block 11 3. Tree Protective measures (i.e. 4 foot polyethylene laminate safety netting) shall be required to be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved during both initial site development and individual lot development. 4. The applicant shall contact the City Forestry Division at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan. 5. The development shall meet water quality treatment requirements entirely through on-site ponding by raising the normal water level of Pond BLP-6 to an elevation of 898 MSL. The pond design, including shaping, clearing/grubbing, and re-laying of pipe, should be approved by the water resources coordinator. 6. Filling or draining of the two jurisdictional wetlands on the site is prohibited. -t fix- MEMO city of eagan TO: ADVISORY PARKS COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: OCTOBER 13,1997 SUBJECT: PINETREE PASS - LUNDGREN BROS. CONSTRUCTION BACKGROUND Lundgren Brothers is proposing a Rezoning of approximately 75 acres from A-Agriculture to R-1, Single Family, and a Preliminary Subdivision of 129 lots and four outlots. The site is located south of Cliff Road, west of Walden Drive, Lane and Park, east of Cambridge Drive and Covington Lane and north of Wellington Way, in the NE 1/4 of Section 33. The site is currently zoned A - Agriculture and the City's Comprehensive Guide Plan designates this area as D-I single family (0-3 units/acre). The plan as proposed show 129 single family lots ranging in size from 12,129 s.f. to 33,928 s.f with an average lot size of 15,800 s.f. The overall gross density for the site is 1.8 units per acre. Access to the site is from a proposed southerly extension of Thomas Lake Road from Cliff Road, four connections to Covington and one from Walden Lane. PARKS/TRAILS DEDICATION The 72 acre development would be responsible for a 7.2 acre dedication. The developer has proposed to provide a park dedication of 3.2 acres and the remainder in cash ($60,000). The neighborhood meeting of October 14 did not reach a consensus for a preferred park plan., however, in the written feedback forms returned to date, Concept C appears to have the most support with modifications. It was clear that the developer's proposal for 3.2 acres was viewed as not adequate. This park is in Park Service Area 33 which is bounded by Cliff Road to the north, Pilot Knob to the east, Johnny Cake Ridge Road to the west and the Dakota County's Lebanon Park to the south. In total, there about 762 households in this service area at present with another 150+ possible units including this proposed development. This represents a potential estimated population of 2,500±. A service area population of this size would normally require a neighborhood park of adequate size and diversity to meet the needs of these Eagan's Parks Master Plan has maintained that a typical neighborhood park should be 8 to 12 (useable) acres in size. The proposed park dedication is totally inadequate to meet the population needs of this service area based on staff analysis and park master planning. Consequently, the Advisory Commission should consider a recommendation to deny this proposal. TREE PRESERVATION Significant Vegetation This 73 acre site is located south of Cliff Road and in between Cambridge Drive and Thomas Lane. The site can be described as being currently 35% wooded, with the balance of the site being open grassland and wetland. Tree species on this site include primarily oak, with scattered black cherry, elm, ash, cottonwood, and pine trees. There is a pine plantation (20 to 30 foot tall trees) of about one acre in size in the east-central portion of the site. There is also a spruce tree plantation (6 to 12 foot tall trees) consisting of about 80 trees in the extreme northwest portion of the site. These spruce trees are not included within the significant tree inventory, however the applicant has indicated that most of these trees will be transplanted to "safe areas" of the site. A tree preservation plan and a tree inventory have been submitted for this development. The inventory indicates that current significant vegetation consists of 847 significant trees. Site preparation during the initial phase of this development will result in the removal 246 significant trees (29.0% of the total). According to the City of Eagan Tree Preservation Ordinance, allowable removal for the initial phase of this type of development (two-phase, residential, multiple lot) is set at 25% of the existing significant vegetation, and then an additional 20% during the second phase of individual lot development. An additional option available to developers is to perform total site preparation, in this case the applicant would be allowed to remove 40% of the significant vegetation. The applicant of Pine Tree Pass is proposing to perform site preparation activities on 82 (65%) of the sites 126 lots. Therefore, allowable removal limits for the initial development stage has been calculated and set at 34.75% ( 294 trees), (65% of the difference between 25% and 40 % is 9.75%; 25% + 9.75% = 34.75%) With a significant tree removal percentage (29.0%) less than allowable limit (34.75%) there is no tree preservation mitigation for this development during initial site preparation. With the submitted plan, the applicant is proposing to custom grade 44 lots. An Individual Lot Tree Preservation Plan will be required at the time of Building Permit application for these lots. Discussion Staff has had follow-up conversation with the applicant concerning the amount of significant tree removal which will probably occur during the custom grading of the 44 lots on this site. The applicant has submitted an estimate of 79 trees being removed during this second phase; /6. staff is estimating that approximately 200 trees will not survive grading operations during custom lot grading (assuming proposed house pad location and a 20 foot construction envelope around the pad area). An Individual Lot Tree Preservation Plan will be required at the time of building permit application, and any resulting tree mitigation will be applied at that time. Staff has also had discussion with the applicant pertaining to the amount of initial site preparation to occur versus custom lot grading on this development site. The applicant has indicated that more lots, than are proposed with the submitted plan, may be graded at the time of initial site preparation. If this occurs, a revised plan will need to be submitted and reviewed. Staff is agreeable to this revision, as it allows the developer to have more control over which trees are removed and preserved during the construction process. The concept of applying conservation easements in areas where trees will be preserved was also discussed. Recommendation Staff is recommending approval of the Tree Preservation Plan as proposed with the following conditions: • To acknowledge that Individual Lot Tree Preservation Plans will be required for the following lots at the time of building permit application: Block Lot 3 2,5,6,15,16 4 1,2 5 8,9,10,11,12,13 6 4,5 7 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15 10 1,2,3,4,5,6,7,8,9,11,15,16 11 8,9,17 • To require that Tree Protective measures (i.e. 4 foot polyethylene laminate safety netting) be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved during both initial site development and individual lot development. • To require that the applicant contact the City Forestry Division at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan. WATER QUALITY/WETLANDS This 73 acre parcel is located south of Cliff Road across from Thomas Lake and has been used in the past for grazing horses by Diamond T Ranch. Pond BLP-6, a designated nutrient trap in the City storm water quality management plan, is located in the southern portion of the site. Pond BLP-6 discharges through a lift station to a small sediment basin north of Cliff Road (Pond BP-12) which in turn discharges to Thomas Lake, one of the City's highest priorities for water quality protection. Pond BLP-6 contains two pockets of standing water and has a normal water level of elevation 892. At full development of the watershed, the pond is expected to bounce up to 15 feet during a large storm event due to the small surface area of the ponding area relative to the drainage it serves and the relatively slow rate at which the lift station outlet empties the pond. In earlier site development proposals, the developer has proposed grading treatment ponds to treat water prior to discharge to Pond BLP-6. For several reasons, however, staff is suggesting that the normal water level of Pond BLP-6 be raised by between six and eight feet. First, such a raise in the water level would satisfy water quality treatment requirements to adequately protect Thomas Lake with only minimal clearing/ grading and stormsewer work. Second, a 6-8 foot increase in the normal water level of the pond would substantially decrease the vertical "bounce" of the pond during runoff events due to the increased volumes per unit rise in water level above normal water elevation which would be available to absorb flood flows. For example, modeling indicates that the maximum bounce in the pond during a 100 year runoff event is calculated to decrease from 15 feet with the current pond configuration to less than 8 feet, and the reduction of the bounce for smaller storms is expected to be commensurate as well. Third, the pond would be more natural looking and would therefore be more of a visual amenity to the site. Lower pond bounces will mean that more of the area around the pond will be able to sustain either upland or wetland vegetation instead of appearing as mud flats characteristic of water bodies with frequent, significant water level fluctuations. In addition, a higher normal water elevation would maintain pond areas deep enough to be permanently free of emergent vegetation while the gentle side slopes associated with the existing topography and reduced water level fluctuations should allow development of a solid emergent fringe. Based on a preliminary flood routing analysis and a discussion of acceptable tree impacts with the City Forester, a new normal elevation for Pond BLP-6 of 898 appears reasonable. There are two jurisdictional wetlands within the development site, both of which are associated with Pond BLP-6. No grading or filling of these wetlands is proposed. Staff recommends that: • The development meet water quality treatment requirements entirely through on-site ponding by raising the normal water level of Pond BLP-6 to an elevation of 898 MSL. The pond design, including shaping, clearing/grubbing, and re-laying of pipe, should be approved by the water resources coordinator. • Filling or draining of the two jurisdictional wetlands on the site is prohibited. FOR COMMISSION REVIEW: 1. This proposal for 3.2 acres of park dedication is acceptable as proposed by the developer OR The 3.2 acre parkland dedication is not sufficient for this park service area, therefore the proposal is not acceptable. 2. Individual Lot Tree Preservation Plans will be required for the following lots at the time of building permit application: Block Lot 3 2,5,6,15,16 4 1,2 5 8,9,10,11,12,13 6 4,5 7 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15 10 1, 2, 3, 4, 5, 6, 7, 8, 9, 11, 15, 16 11 8, 9, 17 3. Tree Protective measures (i.e. 4 foot polyethylene laminate safety netting) shall be required to be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved during both initial site development and individual lot development. 4. The applicant shall contact the City Forestry Division at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan. 5. The development shall meet water quality treatment requirements entirely through on- site ponding by raising the normal water level of Pond BLP-6 to an elevation of 898 MSL. The pond design, including shaping, clearing/grubbing, and re-laying of pipe, should be approved by the water resources coordinator. 6. Filling or draining of the two jurisdictional wetlands on the site is prohibited. /3 . I ! I TH IMAS I '~e7s 10° LN. I vrr 1x nsr Tn Ij I' C) 1 I•lL1 lf1 T.J flRi nV VlTiv": IIII VA4VEN pR lJ II ' . S I , ~ 1rraAm aA-a-sirs w !AKE PARK DRI E,d - Iz 2, 2 9 „ OPEN SPACE 1 10 III 11 Ag1s = 12 III 20 1EN11AL 16 2 N CILITY11 -il 2 it 1 U 14 1s 1° 17 19 w t6Y1 AdIITY is rh t? C) 11 12 16 AREA IS 1 I 4 ' , J J 7, 13 IIH I'J ,J 10 t C,) l., F_ to y 2 14 A 12 7 > CJ J 12 -0 is it t J 2 7 _ A OOz !III z 9 12 ° COVINGTON LN. to s 12 10 7 snA.xlus aws n ~ '7 7 t 6 6 . OPEN SPACE rt `I I TI 10 - 4 4 5 ° 7 P ~3 A snnia 7 8 ` sl .A r',11 16 ° ° c0 II, 2 3 is „ 2 1t to 'p1 J'A PRELIMINARY DEVFIOPMEN) PLAN 2 PINE TREE PASS 129 SINGLE FAMILY LOTS !I , MMI EAGAN. MINNESOTA 11 I2 Prpar°d For: •r a J 10 LUNDGREN BROS. x.. 4 1 J A 5 s ° 7 13 CONSTRUCTION, INC. AA -S '.--E R. - - 1 1MI, , xA'S R}L[ 1sn - I u Io, j , 4 Ii::- _ s1a6a • ( I I ~A~~'•I I I I I 1. ;I flii.i. 1 y;+ ? - in A°. J SATHRE-BERGQUIST INC. 606'1 0- I I I I - A 190 SOUTH tM1A0AMY •AYZATA. W. 55391 (612) 476-MM I i CAMBRIDGE DR. a RECEIVED OC 2 '1997 r C 3 po y and otc wtwrwasinr •`v I ~ fi. kZt ~E{ BB'099 M.t-Z e8B5 ,r n, to ¢ S I •L p F a z<vnK~ N 'N ~ ~ Y -b-m a._ g g S SHERWOOD WAY I P 16 Yr. ^9l ~`~^00'09 t( < u << g~ A - i+ = W.1t.ZZe69S o n < i F ne L^ ~c > < z a _ m;~ .r g - _ =~N ; Who= - _ ' a :lc ~ m3 ~g g ; ~`1.,~ t' In~clnF° a a ~ ~ N ~F a A c:o °1- ma .o Qi if 0• le - N3 ' i vEti ns Y.- I PINE1REf al ,s 4 ' Za^a.: C<C - N Uj ? R' 6 w ql a, tr PASS O M.. -s, < Q c Z F N Fi S A rod a ,l W C/. > pi' r V] R aK4 q,,- e0 7 8 - ' et , r , o~ _ i;r ? < i CY Cr ~:I t.~ R M4, iv ° o u S .w F as a ~~i tC a i0 OV: - F a Ne - 4' - i+'i+lp tip d ~C p P a TRAIL -1 cF` ,tn 4^ O` f. ,a R /r Or fi d 5.,. _ M p\NF•~ ~e p F m r ~~.sB+ n 2~E ea tel ¦6b I I ^g ~I~~ ~'y,` 4-ems -`ll p tt N C C~ y _ L I dF..~ e o 1 ~~b p R _ A A-r~ ~sl I N ~ ~ \~V / / ~ ~ M~ ~ mz ps ms' -r - a 4 h a Rio I :r . t m 3, N ns - p R .r N .r N« p 0. J 4, ~ N~ rO F!~ A N rn~ , R to W +ol II m~ b A ` ~ Fm to, Sy Jlp~ s I eo F 4' , - S' R a_ k ~ a« l Ir^w Mlp h~ R N N C ryr° Z R ! M 'N 'N ~ om R m it ^pee: „S~ w' pN w - R same R •v31-1 `o M 'a P3 Nt I tflt nR ! M yam' N _ < < ~9 i A 1Dr QP ! a K• we a ;I N -N t4 M CJ C N a «N~t fib) ^Y F ` R: t n~? £ ^e a S^aYHOIa I ' 3 « .P 33aJ3Nlw.. ~ a ~ ^ x _ . _ s~~ ~GgR ~ ~ M a N [ b~a" m z m e ^ - - ns R 3 $ w ~ ~ N s Otloa j i~ITD uoavi tuts <S.I-n a, F r Cos . 4 • . z£ 'M7,, _ Bo'Ot[I 3,CZ,6zeear+ umos'n`t`, mu a asr s ti ri n _ ca •al cr wua o 41 till '{L R 1 z i 10 SS1OtS M p Y /1LJ^ V~ Y ImY.ID ilYIWC~. w n lliw SSi w D OeN lOWpi. yv~ Ii~~C !iv ~ snntawosn wls. _ a r.r r lnnv w - it vli.uvv ~ . - 1 ~L',.nyY VA J S JAL ~"""gyy S I I ~ I iYl•m 4mOw MUY D,OI nO11Tp L f gi.~lup w•r.w n r r O.Yn - { t 1S ~~1. D Os tt M•w Y1ti6T/ w•wa ICYVwIp i \ - y . wr.eo r>•~r~wn ew.ti ~w r..w i < 6T/m M 'Iry. L7at.4M~ yr y I n ao.~ w~ u'pti,-a ru mitW ?•P/Y.m - - - I ~ ODIDJWIY d/Yi 7r it[i t.o.hnd - r Z - ~ Lr' - _ .f _ . - c F- C /ty _ •ki L d z LJ S w - o W LY C S I i - l"h l . 1I n N ~D+a o~s`~ ~ ~ _ ' Vie. 43 CJ - v, ~ • tow- t7 -CJ \ i w ~ Q C fill ILL T -y6 . Ab N ~4ir4i•) Md U U p?J p /b p U 8 ¢C DO « - N OO M ^ b ~x mm m z oF? 0 cc c « - W WL L, H 4m u C) U) - _ Ic. as ~m t'7 O y z C ~ N u 3NV'l ~z ~ WW W L W R v v E Q- ZU < ii u ~D tai ~Wi WZ) C uu uu b U-j ~Q ` Fft r M 55 is 5 z,ar a s n`JU . j m m > fit. z z z z `~v Kss " u o- }yob o0 00 ~ tiOf 5.,4. W x c c LAWP q-P nZ - ii ~Z iNT g = a a tr Y } ^b LIJ, <<- ~ t17Li Ii N J, sGndH3tbY -ON VV-= viI!u~ ire.... . .":i~ vy• f pFr J~` s<YF k_ yC .iYt,{J pa~i47s ~y ~3 e• w Z r~ n - w Ail W V) MC) i zU • w,' • "ci• > 11.1 2 ~Q' Cl R 2 H V 2 iz yll jV z° zz s c ~a SDO cn) S ' <C o r- FE o 01 o J _ - I'W4 3W'l -IL e e ~ ^ < 0 IIN VICINITY MAP Is. aa• aee sc"t 'It, ~ etc a._Iwr r>. Ret. to „ - - _ _ _ • f Seas » E Ii vow". • .w•r a _ _ - - AT _ 1\J-~Srr~T_ _tl bwss -4.L- It I Ile A. t. ss of \ \ R. na R. see >n» 141.71 rwN sCff w.-ab .31 1. F 14 ?--s •n ,RD AREA \^^'~•y,( t ra q E • ROT lOtn1FD \ \ _ bra R ~ ;rte` ~ p `~`1~+}'~P`\*/ /':!,°.••'o' •rrre •i -ire` 1 RI saes I . TOTAL Alf ARIA • 3,-U,fae r E ,r.•aa m ms CO ii W. AREA . al.r•a tr. 1 OM AM$ ROSE A. \ EDRtYltIRO EROIRNRS ° I RE.."EO r I0 r .r 1 IN RRRx.Dt ",e aRxD >w?r?tax, ° BOUNDARY SURVEY = °Me • ENGGINEERING _ MALKr R%0N GILLILANI) COMPM INC. I•RewRMOeER,TI I MAIITIN LILP noo ~ a. nf,t,, mansvn u. uro?tson etm rR .»•teoo\~ eAOAR u•wxaD,A - u"Rxrro.R uww.sn'A Advisory Parks Commission October 20, 1997 Development Agenda BCBSM EAST ADDITION - DELTA DENTAL 1. This development shall be responsible for a cash trails dedication. 2. Tree Protective measures (i.e. 4 foot polyethylene laminate safety netting) shall be required to be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved during initial site development. 3. To require that the applicant contact the City Forestry Division at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan. 4. The developer shall meet water quality mitigation requirements through construction of features designed to promote infiltration of runoff from parking areas of the site. To the extent that the infiltration features are inadequate to meet the removal effectiveness of a conventional NURP basin, a cash dedication will be required. MEMO city of eagan TO: ADVISORY PARKS COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: OCTOBER 13,1997 SUBJECT: BCBSM EAST ADDITION - DELTA DENTAL BACKGROUND: Blue Cross Blue Shield Minnesota, Inc. is requesting a Preliminary Subdivision (BCBSM East Addition) consisting of one lot on 16.17 acres and two outlots on 27.131 acres. The proposed subdivision is located at the NE intersection of Blue Cross Road and Ashbury Road in the NE 1/4 of Section 17 and the NW 1/r of Section 16. The proposed site is currently zoned PD - LB, Planned Development - Limited Business and the City's Comprehensive Guide Plan designates this area as Limited Business. Office uses are permitted uses within the Limited Business zoning district. Delta Dental is proposing to move its corporate headquarters to this location. The site plan indicates the two-phase development of a 126,000 s.f. three story office building. The plan also indicates 332 9' parking stalls for Phase I and 312 parking stalls for Phase II; totaling 644 parking spaces. According to the applicant construction of Phase I would occur in the spring and Phase II sometime in 2003 or 2004. Access to the site is proposed from Blue Cross Road and from Ashbury Road. PARKS/TRAILS DEDICATION: This development is part of a PUD wherein the parks dedication has been fulfilled with the dedication of Sky Hill Park. The development would, however, be responsible for a cash trails dedication. TREE PRESERVATION: Significant Vegetation A tree preservation plan and a tree inventory have been submitted for this development. The inventory indicates that current significant vegetation consists of 102 significant trees. The significant trees consist of elm, boxelder, cottonwood, oak, black cherry, and cedar ranging in diameter from 8" to 25". There are two cottonwood trees on this site with diameters of 48", both of these trees will be preserved. Site preparation for this development will result in the removal of 25 significant trees (24.5% of the total). According to the City of Eagan Tree Preservation Ordinance, allowable removal for this type of development (commercial, single lot) is set at 30% of the existing significant vegetation. With a significant tree removal less than allowable limits there is no tree preservation mitigation for this development. Recommendation Staff is recommending approval of the Tree Preservation Plan as proposed with the following conditions: • To require that Tree Protective measures (i.e. 4 foot polyethylene laminate safety netting) be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved during initial site development. • To require that the applicant contact the City Forestry Division at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan. WATER QUALITY/WETLANDS: This development is located in Drainage basin C and will generate runoff that will discharge first to Pond CP-6, a designated sediment basin in the City s storm water management plan. Discharge from Pond CP-6 will eventually reach Pond CP-9, a flooded gravel pit located in Ft. Snelling State Park which is designated as a Class II indirect contact recreation water body. Modeling shows that development of this site with no mitigation would result in a very slight degradation in the quality of Pond CP-9. Because of steep topography, the developer s preference is not to pond on the site and instead pay a full cash dedication to meet mitigation requirements. Representatives of Blue Cross Blue Shield -owners of the property on which Pond CP-6 is located-have expressed a desire to minimize both water quality degradation and water level fluctuations in Pond CP-6 because of their desire to use the pond as a site amenity. Because the site is not suitable for construction of a detention basin that meets City standards, staff have proposed the use a landscaped extended detention basin and drain system to promote infiltration of parking lot runoff for this site in order to address water quality and storm water routing concerns. The developer is currently assessing this approach and will have a response by the time the Commission meets on October 20. To the extent that an infiltration system is not sufficient to satisfy treatment requirements, a cash dedication would be required. The only jurisdictional wetland within the site is the wetland complex associated with Pond CP-6. None of the proposed site development activities would result in filling or draining of this wetland. Recommendations: • The developer meet water quality mitigation requirements through construction of features designed to promote infiltration of runoff from parking areas of the site. To the extent that the infiltration features are inadequate to meet the removal effectiveness of a conventional NURP basin, a cash dedication will be required. FOR COMMISSION REVIEW: 1. This development shall be responsible for a cash trails dedication. 2. Tree Protective measures (i.e. 4 foot polyethylene laminate safety netting) shall be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved during initial site development 3. To require that the applicant contact the City Forestry Division at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan. 4. The developer meet water quality mitigation requirements through construction of features designed to promote infiltration of runoff from parking areas of the site. To the extent that the infiltration features are inadequate to meet the removal effectiveness of a conventional NURP basin, a cash dedication will be required. c &DELTA DENTAL' • / L D•aIJ PLu J Mr-u.n. % ~ls by / • j , I' LEGEND: 'ANN OAT J f { ` / ' PARKING TOTALS SIT IT It mc "Um .r: 1wST r w s IT Is IT eat TOTAL UK AIUA r.• O 1 MM MAYrW • i~P1. .41(=QYN~...~1-_.__--_ K't IHOA O.-CW SIMU C~? C7P C•? C7 cz ' y _ - - ® - C. 1 C. tl UV o:© @6 OHO (go 1(7 C!D c'~ v c~ v v ch mil;'' 1'lt4:LlAtIN:11t1' 4 i1J 41.uj 4L1{F4144. 1 t~,:: . IT LA Y0 I IT Sky Hill Park _ OMluhfuq y Mommom SYOMRLL Vacant 1 \\IlI1 7~,~ / "I -y 1 kit, &DELTA DENTAL' °S \ /r,x v \t 11\ \ i/t ~ i , ~ Dclu Dmul Pfau of Mimuon o l fj//l7 t \~\\1 \ \ \ Au-wed Cap- Headquutas /w1 t! ~J N// ///q, ~\\r \ t r0/~///rid i/i/ •,.\\\I I1i11[ 1 ,r 1 / /N/ . • i\11g1 ` X nuc TO zioaao l t 4/ !i i' \ \a\ I "tit AJ: I1iq II~II'01~ \ ° ..11 i[/~/Ws r ^ Ohl III IIII./ 1 / r / / / / \ v\~\0\~ /lll/I, X7 let / / /.Y~. S \~\~~\\~\\\\\\\II .11 /f i:' I:` .c~-onaain, o.rt A i / / \ -h\ '.t lll~ / t\1 ti .m ........mss 1 10 • .os.u t _ \ t I I j 1 ° t \ \ two 4-f-i VV, \ PRELIMINARY / Ica. rp'n Il[ 1 l= 1=1 \ GRADING DRAINAGE/ 444 S' ''•''~~%r1~~\ EROSION CONTROL J, ` \ \ PLAN - - - - - Uf .~w w ` y % \ .0. \ i \ n~?<ST \tC5 111\ \ ov...cT .ao ! \ 11 IEPINIIA 1111 =ms s D \ J, (=t Tnnamuxr sucuma,or sus,urtu t It 4\ l \ ~1~\\\ , J =may. ~~1\t\t111tt ADM\11 PUNT MATERIALS SCHEDULE sm soot um ` \ 1 Y,I,J/4rJ/ ••~\i \Y\ 1~\ ...ti"~. `~i .".1 sn . OWN fromW m &DELTA DENTAL' ..\\t,1p4i//i//c \1ptN ~~r~J sac ¦wx ~ ~prr/r J//J/~`,.n \\I~~\\A~~ \Z - r~~ ~ Doke umWristdMlooraa o0sm i.s• as ,w irsuawo urn • 1 rY1 ~~//l, si. \ \ \ .N , ,c .oanrsu+nauxr r,x r auw c - ~r l/f j///J jJ J/~J \\\1.~~~~ ~1Ge--ten \ 0 ct o.ue~. e__ s• or r - \ pC/yJ// / l// 7 \ \I1 is \ ' zwo Mimrar w ir°iw1. ttd°~ xs• d. r •r 1Yv (~~•~Y / M,~j% ~(Yi `•\\a~ ~t\~ \ 1\ \ I w r 1 / 1 / / mavao arni snua I / / l / / l -Of r rs res d v~Jj /~6Jj~~/f ~.\Y~1IIIIJ( LEGEND: ° a..» ' ¦ C IJ/NUJ/~j ° arK ,r ¦ _ 1,./~u{y' %/J//~J//// //N/ '(t Al \ ~:~I O rarroau oaoous aamon ,1~` yy~ //~r/J/"//' /'.rSl I;ioasar aNVronK MOM 0- oacutgr is-iI .x " P - 'N' / / ~j/~ J/ % L \\h\` 1 / ` r, foram mronus am a -s - ` , / J J 41 cif r/uf y r + as rNroam aamon 13-141 .x ss -L - / 1 r I R I1 t / \ rL k x~•v~ ~M t,,,r } / RI: I III y. / })I~~ 1 O ,m( 1 ^ u oraa°. vza irrr.x a..,s - y r~ \ NI11a11~\\\ 11 ;rj//~i~~~ 'r 1~. ~rn°amswryfasuws/ V \ 1 \ y Ai an,foooas ° 'sM°D.,... sx ss ...x - ~ ~ 1 d' 1F `Aa MIX 11\\ \ i/ / % n t .rs a+mi~ Y. p..' r. A ...s - 1 / ~ :11 \ y' ~ ///41 •p ~ ± f tau r s[ sm®- wocsan e uwsruN[tuerse ze es .s - % I/ ~(q/1~~ ~1 IIIiI 1 \ i s'^L AREA ws K a ¦oowt lv.c ~ r ~ ~ I it, /y/-/r/// W N ~ N: % /I \\4 \ \\l ti\\°.. { /r j / / a~ 11 r. ss "~tifvut"'~xs~~rt srNSS it-ir ss R mx - ~ ~ , h 1 ~ \ \ ~ rnr j//JI'/I , - 'x s h. K i,-is-ui R.wt - / \ \ @\\ •-kJii /~i 1 ~ / 11'J}JJ/ u r 11~ NOTES' • r..•...~i.,,m~ t.• to a,x - d ~ ~ a %r 2 \ ~ ! I 1 l/ . ~ 1 mV9QWs/raor ANA ARE TO Na,..n, a.,w,. is-tr •s p ..s rF a a - i 1~ \ # C: r6W c I.mNms¦/sae ' j. \\.\li Y _ a-~ VIII"1'IJ/ 1L Q z~ _ z \1\ /1 111 / /~Nw \ i3 ~d er n a ! \ I 3- IM 77 'N It Nr.k ~ ~ ~ \ ` \ I / S ~ ¢,orr n r a~oa r rnr j j~~/l/js~ t s s. \1 je1l,fr -T : N,~~~\\\~\\\\\\\`~~ @G f c j'Prt r'.~ f\7t C \\r'\\\\ (ter ~~_i y I \ :.w. a. i f - _ I' is \\\\~1'J/I \ V/rr~NA = i / rs\ ~111\\\\\\1~ \1`\^ s! - / _ - - - - / I /"j!j 11 I:Y1.1 1:. • ..I 1\\ e\A\\\ It, _7 !ll }~l U I i'ce` r 1~ l J 1 y~~ r^a \ PRELIMINARY R _ CS~t mil d F~' \ ~ ~ 1 ++~+~AN+~ ~+++,.a~,i~~•:;;•'~r:A\'~~~\Q \ ~ LANDSCAPE iF n PLAN ~ / ~ ~ - } t \1.111 t•.w• p £ _ \ ) s c V y ^1 11 r7 s[PWM@ER 1997 HGA 1 s l~'\ C\ \ \ PU NA Y nnamnoN rwlltRLL t r; \ \N\\~L \ iii i~~~- \~A\\. 1 I\.~\1\.\\\, rasworiw.n amrw.. `ff n/~ IT &DELTA DENTAL' Delta Dental Plan of Minnesota 16T A IM A K PIEESUIRNR / / I f f . aR1ri Rm wssR aawrlife Rm PurR @IAtli Rtw a•wM ! / f tI. r j ~ 9 hwo-d C-p-te Headgwtteaa ~w vM aN Y . / % I r _ •s. r r Y ` 1 I ,ti r 4awi Raps, M(ooeaoTA w Y - .P. r Y r M r - r R Y ' J/ . / Y U., wrM r YISN•w r I - )..c r T aw Y r nn w r , 1 r `i aMM r w r r LEGEND: m ravel r wr M , / _ 3 ARs r IewAw wr GIIw - ' / / , X TO 10 K ROAM r Yeww R Year / / > t .y aw Y r qrn r r •aam r Yeq r aIIlPwow f_,3 i s alreNY ' s m orI r w / W a Y .•eM ' / NOTES Y r r r rr w masr r r Im M / / z Y } R. AFKY SHOWS INdNWAL TREES I' CAUPEa / r away r r aAwM f / / / . ` ; r T 9II Ano aGt[ll. THE 1K D(Mr" M veal AUaOralmwR[nmo. n / / / •P i : r AP MATE EDGE OF WDWLA o AREA 10 Y:. KYAN CCaAESPO DS TO THE ANIKWATED 006 1arn6f r OF IM i~ R 70 I K IdDlm Irw>s r ~IAUe RIw rAw- /j. Y a THAT DISM10MT DOE TO CDNSTKU r w aeeM 4 ' fl .S . r %F•' MON MS PIAN 6 PAEIaWART AND IS r 6 S AICT TO CHANCE AS MORE O[MIME DIFOYAIM IS KVE OIEB OU6INO THE COURSE to SO1F1104 KSICH PKA4Z So r r m / / i! f.p ~(c ti`:. I A PORTION OF ERE LHE KNCIM EIOSTINC ww Y 1wi ON w / ' _7•. R t 1K10RAND AREA TD REMAIN 6 ?CCIAAO T CE TO INCDIpEEK R WI" NTpTMAlipl m u rlmw a$ / f IIOAPPROWA ODEND TO OE O r k r r (SOUTHEAST POITICN OF MPQTT) KUM sM r ww AUlYlw wm velars s f! `a X.. X. •.t~' vyla•`•" 7^ ~t. . llmletam vela Alri.nl f/ -R X ``.`r j" awn w ME ¦ •aAw w rt aaor •aa. X - I n- •Aw w rt aar Mu A[M}DN N0. 1 . OCIDap l Ini Leans! we • O. m. w ~ZR 00 r X- t== PRELIMINARY a V pi G7 C T 4 444W1 11 TREE PRESERVATION PLAN tTeo.ootoo R wwe V~~ Y rrar _ - t•.ao' A 11 SIPI"KR I'll PRIUMUNARY SUBDIVISION SUBMITTAL r. \ N e [rra1W1 I1N•Q Olmr Ar •OAIw10aat Advisory Parks Commission October 20, 1997 Development Agenda EAGAN SENIOR LIVING COMMUNITY - JOHN B. GOODMAN LTD. 1. This development shall be responsible for a cash parks dedication. 2. This development shall be responsible for installing a trail on the south side of Marice Drive to Sherman Court. 3. A revised Tree Preservation Plan shall be submitted for staff review which will include details as to how tree preservation mitigation will be fulfilled. 4. This development shall meet its water quality mitigation requirements entirely through on-site ponding and the pond design shall be approved by the City's water resources coordinator. MEMO city of eagan TO: ADVISORY PARKS COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: OCTOBER 13,1997 SUBJECT: EAGAN SENIOR LIVING COMMUNITY-JOHN B. GOODMAN LTD. BACKGROUND: The applicant, John B. Goodman Limited Partnership, is requesting a Preliminary Subdivision to create two lots on 6.53 acres, a Rezoning of the property from General Business to Limited Business, and Conditional Use Permits for a Class I restaurant, on-sale liquor, a pylon sign, development of a retirement home, and a building exceeding 30 feet in height. The site consists of property currently platted as Lots 7 and 8, Block 3, Effress Addition, and is located at the southeast corner of Pilot Knob Road and Marice Drive in the SW '/4 of Section 10. Effress Addition was platted in 1970, and the existing athletic facility was constructed in 1973 and has undergone subsequent expansion and remodeling. The Eagan Athletic Club ceased operations earlier this year. The southeast corner of the site is wooded and constitutes a significant woodland area under the city ordinance. Access to the site is currently provided via Marice Drive; there is no direct access to Pilot Knob Road. The proposal includes demolition of the existing building and redevelopment of the site with a Class I restaurant (Sidney's) and a senior retirement center consisting of 151 independent and assisted housing units. The property is proposed to be rezoned from General Business (GB) to Limited Business (LB) in which both a Class I restaurant and senior retirement residences are conditional uses. Additional conditional use permits are requested for a pylon sign, on-sale liquor, and a four-story building which exceeds 30 feet in height. The restaurant would be located on the northwest portion of the site adjacent to Pilot Knob Road, and the senior housing facility would be located on the eastern portion of the site. The central portion of the development would be devoted to storm water ponding. PARKS/TRAILS DEDICATION: This development shall be responsible for a cash parks dedication. The developer shall also be responsible for installing a trail on the south side of Marice Drive to Sherman Court. ~7 TREE PRESERVATION: Significant Vegetation A tree preservation plan and a tree inventory have been submitted for this development. The inventory indicates that current significant vegetation consists of 3 significant trees (12" spruce, 36" cottonwood, and a 24" cottonwood), and 51,900 square feet of significant woodlands. The woodlands consists of elm, cottonwood, and willow trees with diameters ranging in size from 4" to 24". Site preparation for this development as proposed will result in the removal of all 3 significant trees (100% of the total) and in the removal of all 51,900 square feet of significant woodlands (100% of the total). According to the City of Eagan Tree Preservation Ordinance, allowable removal for this type of development (single phase, commercial, multiple lot) is set at 47.5% of the existing significant vegetation. With a significant tree removal more than allowable limits there will be tree preservation mitigation for this development. According to the City of Eagan Tree Replacement Schedule mitigation for this development calculates to 114 Category B trees or a cash mitigation of $34,200.00. The applicant has submitted a landscape/tree mitigation plan which fulfills the Tree Preservation mitigation requirements with a combination of tree installation and cash payment. The exact amounts of trees versus cash combination will not be determined untill staff meets with the applicant. This meeting is has been scheduled to take place on Monday, October 20, 1997. Staff will present the results of this meeting at the APrC meeting Monday evening. Staff is recommending approval of the Tree Preservation Plan as proposed with the following conditions: • To require that a revised Tree Preservation Plan be submitted for staff review which will include details as to how tree preservation mitigation will be fulfilled. WATER QUALITY/WETLANDS: This development is located in drainage basin C and will generate runoff that will discharge to a large sediment basin (Pond CP-4) located on the Unisys property to the west. At this time, there is no outlet installed for Pond CP-4, though one is planned for sometime in the future. At that time, discharges from Pond CP-4 would reach Pond CP-9, a flooded gravel pit in Ft. Snelling Park designated as a recreational water body. The developer proposes to meet all water quality mitigation requirements through on-site ponding, and the ponding proposed meets the City standards. There are no jurisdictional wetlands on the site. Staff recommends that: • This development meet its water quality mitigation requirements entirely through on-site ponding and that the pond design be approved by the City's water resources coordinator. FOR COMMISSION REVIEW: 1. This development shall be responsible for a cash parks dedication. 2. This development shall be responsible for installing a trail on the south side of Marice Drive to Sherman Court. 3. A revised Tree Preservation Plan shall be submitted for staff review which will include details as to how tree preservation mitigation will be fulfilled 4. This development shall meet its water quality mitigation requirements entirely through on-site ponding and that the pond design be approved by the City's water resources coordinator IV1d AHVNIW113dd ~~r~wa .mow P I L 0 K N O B R 0 A D _ M.._...,.......................__ - - - - War t nooorl~ - M0.]f•---------------- - - - - - - r - - - - - - 1 - - PAMW SEMAOf 10' I j jI?t I • ~ I; xs ~ ij G Is r 'I - i • aM ~ iId = ~ II = M 'i l1 1~-~'° eve' a\ I D li ,'~'Vw 1% d I \ t I~ Ire -b \ n wl~ SOOLO~OOY ISISI I¢ I v I° o I _ gI~ z I I I I r 44 I I I ~ w.anc:~aAOlaUo•^Mat - - L OUIDSK SMAM x• teao. ar II91 ?AIIgIQ =ilAOf » - -I S H E R M A N C .O...U.......... T R II I aria $ q= t z • i f i~ ~i Yeti i S 1~I In, b g:. p ? a~ o 9 ~ SI 71 - ?re~ _ Nosy-_!o_:~/I,1 ~ a t © i.. CIS ~ 7 i i { 2 ~ Y P 7 ~ ~ Y Y$ ~ ¢ iS>t~t~t ~7 z -c y 3 - r t.,F .l. c o. o m c b... J 115 EXISTING CONDITIONS R °I1 gas .,.,a s t 1T soo1~ c all IOg10.1 2 A A A s 3 fa COY....,, III!~I(1 ~ t.aGb ® - - - av'Od 9ON)l.O1ld 3~, SITE PLAN Orr r ~ ! g t 1 6~ ~ ( P e et tPe e ~ III mill :1 16 ~ ! /mar 1 lilt 1119 ~ 1 Z I Q d 11 1n0 ~ 034S mot mum \ \ ..fi13 OMM, 3 "fib y- ~ 40 o =J? ,f~ f Pm IIeP! °v a°"X 1° PRELIMINARY TREE 5 PRESERVATION PLAN Z~ W~~ 111111111111111111111 } 1 LI1iiw> 1 r Pt E ~ r r 6 fY: tai Ht do~o 5. Sri ~ 5 ! j ~ ~ t~i'~ tr€ 6t'o ~r ~fam rr~t 1 011 I ~ ~ ~ ~ E i • ~ ; ~ ~ tY~ I~¦ ti ~Is~ ~,lpt~ a ~r°j~t y¦ e C u ~ ¦ t i ~ ! ~ .°PS~g t! !~i a rt i t l a n o o N V N a 3 H s ¦ 1 iM ~i ~ ~ 1 4 Y ~r t ?iR a a ;i < PYf t. x t . s , #jf4 Y Y ~ a ..t ¦i~•., -I N~Q 0 Y 0 u B 0 N H 1 0 1 d . PRELIMINARY GRADING PLAN <Uj coo aJ b b b e tY 63 DODDDDODD DD O 0000. O Sf Ci aJ r `l~53~:~ " til~~ PlrlPP' lAGk?4s}M r L 4` ~r rAfM aa 7 Yr Fs=r ^1 rl \ ~ 5 i a B~PE 1 PJIZ i' ta~ ~ F ~ `~6~~` r r = ! ; ~ RR ? !9:t rr66 ~ aas P ~ 4 r! i! i . i f , E g ~ ~ i1 t - a rte: F Iris} 7 is . ! . . f r . . - t + F~a[atarafassee~rrfa Irt t ra ra7 Y a¦ . • t t ~ [ a [ T ea i•.t atr-f r+• iY .s -a a LPJf100 NYMI HS q y o i _ !O 3 i. s - .s • rii~sJ~• i r ~ a -r so~ t t Y S# G C ~ LJr - a s -a a r iP ; _ I I e x u r 4 -t Ra -i ' -I~^ o 41~ x _ _ _ a v..... 8 8 N 1...0.,' d PRELIMINARY LANDSCAPE PLAN city of eagan MEMO TO: Advisory Parks Commission FROM: Ken Vraa, Director of Parks and Recreation Dorothy Peterson, Superintendent of Recreation DATE: October 1, 1997 RE: Trails Information Kiosks BACKGROUND At its August 18, 1997 meeting, the Commission received a report from intern Craig Walters concerning trails information kiosks. The topic was referred to the Recreation Sub- Committee for further review. On September 29, the Recreation and Acquisition/Development Sub-Committees met jointly to review aspects of the Walter report, prioritize potential kiosk locations and to discuss design and content aspects for a potential fall project. Source of funding for trail kiosks would be the small projects budget In the CIP. Assistance from Dakota County may be available at County Road locations. OBIECTIVES Sub-Committee members agreed that the objective to be fulfilled by provision of trail information kiosks is to provide trail information at key locations in the city. Further, the Sub-Committee projected that the audience is not only trail users entering the City at major trailheads. Locations internal to the trail system should also receive consideration. PRIORITIZATION Following considerable discussion which included the addition of Pilot Knob Road at the Highline Trail, the Sub-Committee prioritized information kiosk locations as follows: 1. Silver Bell Road at Highway 13. 2. Pilot Knob Road at the Highline Trail. 3. Nicols and Dodd Road ends of the Highline Trail. 4. Pilot Knob Road at 494. 5. The existing Kiosk at Pilot Knob and Cliff Roads. -2- KIOSK DESIGN The Sub-Committees reviewed the kiosk designs presented in the Walter report and what • staff found on the National Park Service Web site. Though serviceable, none was found to be attractive, playful or portraying a creative edge. Conversation became animated when Director Vraa brought colorful pictures of playground equipment into the conversation. Consensus of the Sub-Committees was to customize arched playground posts for the framework of the kiosk. KIOSK INFORMATION Factors to consider are frequency of need to update (every two to three years) and clarity. Desired information, in no particular order of prioritization, Include: • Base trail map • Color code trails • Provide distances • Identify hilly trail segments • Logo • Department phone numbers • Legend • Food • Restrooms/Community Parks • Safety Tips • Stylizing artwork INFORMATION - PRODUCT The Sub-Committees spent the least amount of time on this aspect of kiosk design. Of prime consideration would be cost, durability, vandalism. The group looked at information from the National Park Service Web site. Staff are directed to learn more concerning the digital print process. Craig Walter's report named Vomela, a St. Paul company that produces vinyl screened product used by Hennepin Parks. Staff are pursuing additional information. FOR COMMISSION CONSIDERATION The Commission should review the deliberations of the Recreational and Acquisition/Development Sub-Committees and provide direction to staff concerning prioritization, design, kiosk information and product for trail information kiosks. Based on the Commission's discussion, direction to staff to provide additional information or proceed to design development is appropriate. R10/dp101.97 TO: ADVISORY PARKS COMMISSION FROM: RICH BRASCH, WATER RESOURCES COORDINATOR DEPARTMENT OF PARKS AND RECREATION RE: OVERVIEW OF CHANGES IN SHORELAND ZONING ORDINANCE DATE: OCTOBER 6, 1997 Introduction Earlier this year, the Advisory Planning Commission directed Community Development Department staff to prepare revisions to the City's Shoreland Zoning ordinance. In response, staff undertook a comprehensive review of the Shoreland Zoning regulation to review it for clarity and consistency with the MN Department of Natural Resources model ordinance, the City's zoning code, and the City's land use permit procedures. Planning staff also worked with water resources staff on several issues that clarify the authority of the City to protect water quality in regulated water bodies. The City Council reviewed the revisions and directed staff to review several revisions with the Advisory Parks Commission. Background The City's Shoreland Zoning Ordinance became effective in April 1993. A model ordinance developed by the MN Department of Natural Resources was used as a guide for the development of the ordinance. Generally, the ordinance regulates use of the shoreline as well as use within a zone extending back 1000 feet from the ordinary high water level (called the shoreland zone) of each of 24 lakes and two small creeks specifically identified in the ordinance. Of the 24 lakes identified in the ordinance, eight are located within Lebanon Hills Park and one within Ft. Snelling Park. All but two of the lakes identified within the ordinance are classified recreational water bodies in the City's water quality management plan. Issues The vast majority of the revisions to the Shoreland Zoning ordinance are aimed at re-organizing and consolidating sections to improve understanding of the ordinance and eliminating duplication both within the ordinance itself and between it and other zoning ordinances. However, there are four areas of the ordinance that have been changed that might be of interest to the Commission. First, the minimum lot size for lots within the shoreland zone that are served by a septic tank and drainfield was reduced from 10 acres down to 80,000 square feet for shoreline lots and 40,000 square feet for lots that do not have shoreline frontage but lie within the shoreland impact zone. During the drafting process, the 10 acre figure was mistakenly transferred to the City's ordinance from a shoreland ordinance adopted for a rural county. The proposed figures reflect DNR's model ordinance requirements for suburban settings. Second, revisions have been made to make clear that the minimum lot width requirements must be met at the shoreline as well as at the building line. The old ordinance did not make this distinction clearly and thus could have been interpreted to allow a more dense shoreline ownership pattern. Third, storm water treatment requirements for developments within the shoreland zone have been specified and made consistent with the requirements in Eagan's water quality management plan. In particular, the revisions identify NURP standards as the basis for sizing and designing treatment ponds for developments within shoreland zones and require adequate mitigation measures to meet non-degradation standards for downstream recreational water bodies. Finally, the ordinance was revised to clearly prohibit commercial, industrial, as well as multi- family residential uses within the shoreland zones of natural environment lakes (the most restrictive classification in the ordinance) and within unsewered shoreland areas of other protected lakes. As with the existing ordinance, only single-family residential uses would be allowed in these areas. However, the existing ordinance identified only multiple family residential uses as prohibited. The eight water bodies that comprise the natural environment classification lie within either Lebanon Hills Park or Ft. Snelling State Park, but in some cases their shoreland zones can extend outside the park boundaries. Commission Action Requested Staff requests that the Commission provide input regarding the acceptability of these proposed revisions to the Shoreland Zoning Ordinance. Rich Brasch Water Resources Coordinator MEMO city of eagan TO: Advisory Parks Commission FROM: P Ken Vraa, Director of Parks and Recreation Dorothy Peterson, Superintendent of Recreation DATE: October 7, 1997 RE: FY 1998 Budget FOR COMMISSION ACTION The Department's FY 1998 budget Is provided to the Commission as an informational item. No action is required on the part of the Commission. FOR YOUR INFORMATION Staff has attached the following budget working papers: • Overall Department budget as submitted to the City Administrator and City Council. • Recreation Division program and revenue proposals. The working papers address the Council-directed options of 0% or no growth, increase of 5% and no limit budget proposals. The overall Department budget also includes the City Administrator's recommendation. At its August 26 budget workshop, the City Council requested additional information about boulevard mowing and directed staff to identify means to close the gap between Recreation revenue and expenses. The memorandums prepared by staff to address those Council inquiries are also attached. At its September 30 workshop, the City Council directed no changes to the boulevard mowing program. Staff's understanding of the direction given concerning Recreation revenue is to begin to look for entrepreneurial opportunities that are profit generators. In the long term, 7 to 8 years, the expense/revenue gap should be much narrower than what currently exists. Staff will be researching program/facility based options and working with the Commission and Council during the course of the next several months to devise an entrepreneurial blueprint for the Department. Staff will be present to provide an overview and to respond to the Commission's inquiries. 9, R1 O/dp107.97 PARKS AND RECREATION Parks & Recreation Service Mission Provide for the planning, coordination, management, administration, and long-range planning of individual parks, park development and provide for the operation of a variety of participatory activities for the diversified interests of Eagan residents. To achieve this mission, the Department's objectives are: To include tots, youth, adult and senior citizens in activities which are provided through a variety of athletic events, special programs and instructional classes in conjunction with youth athletic associations and other non- profit organizations. To provide for the maintenance of park facilities, athletic fields, community parks, park shelter buildings, trails, civic arena, wading pool and all other municipal grounds. General Background/Proposed 1998 Parks & Recreation Department Budget Request The proposed 1998 Parks & Recreation budget includes four (4) options that include a 10.7% increase, a 5% increase, a zero percent increase and a 5% reduction as directed by the City Council; all of which have varying financial and service delivery consequences. 10.7% Budget Under the 10.7% budget, the Director of Parks & Recreation is proposing a full-time parks maintenance position. Also proposed is a recreation supervisor position scheduled to begin during the last quarter of 1998. Presently, all recreation programs are administered by three (3) recreation supervisors. Recreation is one of the public service activities which continues to increase with the maturing of a community. With the growing demand and increasing numbers of activities and participants, additional personnel to coordinate the recreation program will be necessary. The budget also anticipates increases in supplies and services including recreation programming supplies and equipment, computer software, officials for sporting events, facility repairs and waste removal services all of which relate directly to anticipated growth of programming based on historic trends and observed demand for the year to date. Increases to the no limit budget for recreational services include: • Lengthen the timeframe by one-half hour per site for the Playwagon. • Event and program increases in Evening in the Park. • Basketball, youth development, men's and co-rec softball, Friday Fun and teen's enhanced program activities. • Consider a seasonal supervisor to create and run program activities at Holz Farm due to the popularity of the Holz Farm programs. The budget also anticipates notable increases in seal coating to offset reductions in previous years' programs as well as a number of minor capital improvements to park facilities which would be undertaken with the City's own personnel. Sealcoating of trails is proposed at $61,000 as compared with $35,500 in 1997. Capital outlay is budgeted at $62,500 as compared to $40,400 in 1997. The following is a breakdown of existing and proposed Parks and Recreation personnel: 41 \ 2'~ Proposed Personnel 1995 1996 1997 1998 Director of Parks and Recreation .95 .95 .95 .95 Parks Superintendent .85 .85 .85 .85 Parks Planner/Landscape Arch. 1 1 1 1 Intern 0 1 1 1 Supt of Recreation 1 1 1 1 Recreation Supervisor 3 3 3 4 Park Maintenance Supervisor 1 1 1 1 Park Operations Supervisor I I I I Park Maintenance Workers 8.6 8.4 8.4 9.4 Secretary 1 0 0 0 Officer Supervisor 0 0 1 1 Clerical Technicians 2 2 2 2 20.40 21.20 21.20 23.20 5% Budget Under the 5% scenario, the following reductions from the 10.7% budget would be necessary: • Elimination of the additional full-time maintenance position. • Reduction of $14,500 in recreation equipment and supplies. • Reduction of $16,000 in sporting event officials. • Reduction of $25,700 in sealcoating for trails. Zero Percent Budget The zero percent budget requires the following additional reductions: • Elimination of the additional recreation supervisor position at $12,800. • Reduction of the allocation for the landscape aide and administrative intern positions by $5,000. • Reduction of $15,900 in turf maintenance and landscape supplies • Further reduction of trail sealcoating of $13,500 placing the allocation at about 60% of the level in the last three years. • 50% reduction in capital outlay. Minus 5% Budget Under this scenario, it would be necessary to also make the following adjustments: • Reduction of allocations for overtime and existing temporary, part-time positions in the amount of $13,300. The direct result of this budgetary adjustment would be the elimination of two playground sites and all warming houses and boulevard mowing. During 1996, boulevard mowing was calculated as 66 miles or an estimated acre equivalent of 75 acres. Currently under construction and anticipated to be completed by the end of 1997 for maintenance is the Promenade, Northwood Drive and other collector street boulevards, adjusting the boulevard from 66 to 72 miles or a total of 80 acres of mowing. Elimination of the boulevard mowing itself would represents approximately $6,500 of the reduction above. • Elimination of 4t' of July fireworks totaling $10,000. f,7 ~ • Further reductions in recreation supplies, turf maintenance and landscape supplies and a reduction in professional services for parks planning, engineering and construction totaling $37,000. • The sealcoating program, budgeted at $61,000 under the 10.7% scenario, would be completely eliminated under the 5% reduction scenario. Capital outlay budgeted at $62,500 under the 10.7% scenario would be reduced to $9,500 under the 5% reduction scenario. Proposed Recreation Program Revenue Based on the 5% budget increase scenario, the proposed recreation program revenue estimates an increase to $329,800. In addition, $24,000 is proposed for field rental, merchandise sales, tubing hill rental and park shelter building rentals for a grand total income of $353,800. Other income and reimbursements include District 196 field care for the care and grounds maintenance of Dakota Hills Middle School Athletic Fields at a cost of $8,500 and a 25% salary cost sharing for the youth development program by Independent District 196 in the amount of $12,500. City Administrator's Budget The City Administrator's proposed budget request for Parks & Recreation represents a 3.5% increase from 1997 to 1998. The personnel request, consisting of a full-time maintenance position and recreation supervisor position, have both been cut from the operating budget. With the growth in the recreation programming, it is apparent that an additional full-time recreation supervisor position should be considered as a high priority for the 1999 operating budget. The position was proposed for the fourth quarter of 1998 for winter programming. For most of the operating accounts, the City Administrator's budget varies between the zero percent and 5% categories. There were no adjustments made in those accounts, whereby expenditures are offset by revenues. As an example, the sporting event officials are budgeted at $72,200 and will be offset by a pass-through revenue. %Mrs pQ pp 8~ pQ 8 8v pQ pQ eQ pQ pp G ri O G( p Q~ fV {'7 F G W o o s c ° R$ g R g o N r UWJ Wr fq fJJA 9 6'' Y ` W W ~ pp ff pp x ~o N n n ~ f f f f f f f f f f f f f ~ t f f f 1 CITYOF EAGAN 1998 BUDGET Depwbnwd Bud- Ob)sot 1995 1996 1997 Dspt Request Dept Request Dept Request Dpt Request Mn'M Code Desalptlon ACTUAL ACTUAL BUDGET No" Difference 5% WOW" 0% DMfennoe -5% Recommd ~q~q~M~q~ q~Ml~q ggq~q q~l~rn gmrn .m m qM~~q~ qqA~~ . Mgggq DEPARTMENT 31 - PARKS AND RECREATION 4222 MEDICNJRESCUEISAFETYSUPPLIES 1,648 2.044 2,000 2,500 (500) 2,000 2,000 2,000 2,000 4223 BUILDINGCLEANING SUPPLIES 5,641 5,609 6,500 6,000 8,000 6,000 (300) 5,700 5,700 4224 C10THINO/PERSONAL EQUIPMENT 5,471 5,168 6,600 5,500 (200) 5,300 5,300 5,300 5,300 4227 RECREATION EQUIPMENT/SUPPLIES 57,998 49,938 56.500 78,500 (14,500) 82,000 (1,900) 80,100 (1,000) 59,100 80,100 4230 REPAIRAMAINTENANCE SUPP-0ENL 730 281 - 4231 MOBILE EQUIP REPAIR PARTS 39,803 34.082 35,000 38,000 38,000 38,000 38,000 38.000 4232 SMALL EQUIPMENT REPAIR PARTS 885 - ow 4253 BUILDING REPAIR SUPPLIES 4,878 10,476 8,500 8,500 8,500 8.500 (500) 8.000 8,500 Pi 4234 FIELDA)THER EQUIPMENT REPAIR 7,948 7,543 8,000 8,000 8.000 8.000 8,000 8,000 4235 FUEL, LUBRICANTS, ADDITIVES 19,988 21,890 21,000 22.000 22,000 22,00) 22.000 22,000 4239 PARK FACLITY REPAIR PARTS 1,079 1,649 3,000 3,000 3,000 (1,000) 2,000 2,000 2,000 4240 SMALL TOOLS 1,808 3,518 2,800 2,800 (306) 2,500 2,500 (500) 2,000 2,000 4241 SHOP MATERIALS 359 2 s- - 4243 HEATING OILIPROPANE/OTHER FUEL 1,005 1,462 1,700 2;800 2,800 2,800 2,600 2,900 4244 CHEMICALS 8 CHEMICAL PRODUCTS 45 906 900 1.100 1.100 1,100 1,100 1,100 4230 LANDSCAPE MATERIAL & SUPPLIES 5,888 1,718 42S1 ATHLETIC FIELD SUPPLIES 19,033 12,743 23,000 22.000 22,000 (2,000) 20,000 20.000 22.000 4252 PARKS & PLAYARE A SUPPLIES 14,952 19,959 16,500 20,000 20,000 (3,500) 18,500 16,500 18,500 4253 TURF MTN & LANDSCAPE SUPPLIES 48.709 43,954 52,500 59,500 59,500 (15.900) 43,600 (2,400) 41,200 .59,500 42S5 STREET REPAIR SUPPLIES 985 Ps" 2 n w a h n In n ro n m m I9 M A h h •1 h A O wf IN • m N N If! Mf ff Mf ' 10 If> QI m N ~ r ~n n o a ui vi ri ° o ui ao m N r: a IN h N h f I) A N l7 1ff O m W r f? ~Q a v o n - o o ui e~i Z C ~ W ~ ~ W W ~ W 4 Oal W ~ W ~ ~ O Z 1J1 ~ ~ W d _ C. F < C N W LIU q1. m m m r N N ID O r in in Pi O r N O 14 V V t0 IN O m A f N N N O N m - m f N N N O r p 'm !V Ifl O N 10 m C N O A q~ H N N f r f ' r N r O m W W W tu us Z _ W J O Y S W 4 C (9 C9 7e 7c W 2 N d ' U X14 r r r O n r) O O ~f A o n F7 r ~7j r r r r r A N h O A A N r r r r h A A !V 1f1 N A r) ~j ri Q n A Q QQ QQ Q Q QQ Q~ Q QQC ~ Q~ QQ QQ ffi ~S K § § tS § iG K i5 Z5 t5 LI yC+~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~Vhf ~ ~ ~•p ~ ty ¦i¦iiM ~ ~ r ~ N O A A ~ Rf r 11Y ^ ~ } 7 f a ai• 8 8 8 8 8 F' i iD 1ff O l? iff Q Yf ' f O O • ' O ' r r Ql O A O If) ^ f O 41 r7 r f f 3 O r N r, , - 0) 94 (Qp! V. . Ifl r O~ r r o rl a) IfNs r) • • A .v Y'f rf O di r h O O IB A O N r N ri r QOff ~ r 17 f r r r r 17 v V d/ W dJ Cl W J V g o W o W d' W Z G7 W V+ LU V) U) I • e N N r d r i_ 0 0 0€~ g ~NQ . • • ~j m ~F=j (F~- _ ~ W ~ it ` = N = WWj au 41 ~z~ MEMO city of eagan TO: HONORABLE MAYOR & CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: August 22, 1997 SUBJECT: PARKS & RECREATION BUDGET As directed by the City Council, more in-depth analysis of the Parks & Recreation budget is enclosed for City Council review. Similar to the departmental budgets, the Parks & Recreation operation is labor intensive. The park maintenance system is accomplished as a combination of personnel and equipment, while the recreation portion is primarily personnel and recreational supplies. To help provide additional information on the Parks & Recreation operation, the analysis is broken into three (3) parts, including administration, maintenance and recreation for discussion purposes. In each case, an attempt has been made to define the for each of the three parts. Also, specific data is provided that will help evaluate the programs and service delivery that is provided by our Parks & Recreation Department. Data is also provided which allocate costs on a direct program basis thereby eliminating administration by distributing costs to other activities. Administration The Director of Parks & Recreation is responsible for a full-time equivalent (FTE) staff of 29.3. This includes 22.5 in Parks & Recreation, 1.8 in Forestry and 3 under General Government Buildings. Also included is the civic arena program which is 2 FTE employees. In addition to the full-time equivalent, due to the seasonal nature of recreation programming and park maintenance, there are approximately 185 seasonal employees who are hired to run recreational programs and provide maintenance for numerous facilities, including skating programs at the civic arena. Included under Administration is a Park Planner/Landscape Architect, Office Supervisor, two Clerical Technicians and an Intern. The overall planning, coordination, management and administration of all activities within the department are coordinated through this office. The long-range planning, park needs and master planning of individual parks, along with park development, budget preparation, park acquisition, forestry, contract administration and coordination with other service agencies are ongoing activities. 5I, 1~1z - - Administrative services also provide Eagan residents an opportunity to reserve facilities and register for department programs. Recreation The Recreation Division of Parks & Recreation is headed by a Superintendent of Recreation, along with three Recreation Supervisors, one of which is primarily dedicated to youth at risk programs, such as Wescott Square Apartments. They provide for the operation of a variety of participatory activities for the diversified interests of Eagan residents. The tots, youth, adult and senior citizen activities are provided through athletic events, special programs, instructional classes and social gatherings on an ad hoc basis. There are many adult training programs that take place during the evening and weekends, as well as the coordination of recreational programs in evenings and weekends. Cooperation with local youth athletic associations provide youth athletic programs through coordination with the Recreation Division. Program activities have been increasing each year, which is best described in the attachment on page 1MI. , which also compares direct program expense to program revenues. Maintenance Parks maintenance and improvements are coordinated by a Superintendent of Parks with one Park Maintenance Supervisor, one Operations Supervisor and 8%Z park maintenance staff. These employees provide for the maintenance of 52 park locations which include five major athletic fields that consist of 33 soccer fields, 54 baseball/softball diamonds, 18 park shelter buildings, 41 playgrounds, 13 winter program sites, 3 community parks, approximately 97 miles of trails, as well as other municipal grounds including the Municipal Center, fire stations, library, water treatment plant and other public properties. Maintenance operations are coordinated with the EAA to provide special services, such as field striping, building soccer goals and other related services. The total park acreage is approximately 1,300 acres of which 525 acres is "maintained" on a regular basis. For example, Blackhawk park is 82 acres of which 8%s acres is actually mowed/maintained. Park development activities include the installation of playground equipment, landscaping projects, hockey rink construction and other similar construction activities in the development and improvement of Eagan's parks. Activity Based Costing In 1993 and 1994, the City made a substantial commitment of resources to a study which had as its ultimate goal a determination of total or actual costs to provide services to the Community. As a result of that work, there were 45 service programs which encompassed the activities performed by the City of Eagan. Of these activities, 33 were classified as direct; meaning, they provided services to customer individuals or groups from outside sa X43 the City organization. The other 12 activities were classified as support; meaning, they had as their primary customer other activities (from among the 33) within the City. These were usually 3-5 activities identified in each department. The Parks and Recreation Department identified the following four (4) direct programs covering activities supported by that budget: 1. Parks & Trail Maintenance 2. Recreational Services 3. Park Planning & Development 4. Public Facilities/Services - Non-Park Mr. Ken Damlo, working as a consultant to the City, reviewed each individual employee working in the department and allocated his/her costs to the various service programs on a percentage basis. Each line item was also reviewed and an allocation made. For example, a recreation programmer was charged 100% to recreational services and the park facility repair line item was allocated 100% to park and trail maintenance. Other allocations varied based on best estimates and are obviously subjective to a certain extent. There is also overlap between even the four identified activities which cannot be completely accounted for in this process. For example, certain recreation programs could not exist without certain parks/facilities and the maintenance of them. Staff believes that this work provides a reasonable approximation of how today's costs (1998 proposed budget) could be allocated. Using the same relationship among the four activities as developed in 1993/1994, the breakdown would be as follows: Proposed 1998 Budget $2,259,700 Less: Capital Outlay (45,500) Merchandise for Resale (10.500) Net Allocable Costs $2.203.700 Allocation Direct Other Revenue Activi Per Cent Dollars Revenues Balance Parks & Trails 53.0% $1,167,961 $32,500 $1,135,461 Recreational Services 32.6% 718,406 342,300 376,106 Park Planning & Development 8.3% 182,907 0 182,907 Public Facilities/Services - Non- Park Ad !j 134.426 0 134,426 100.0% $2,203,700 374 800 $l,828.900 %yy s.~. Summary/Conclusion The net cost per capita based on a population of 60,000 for the department operations is as follows: Activi Per Capita Cost Parks & Trail Maintenance $18.92 Recreational Services 6.27 Park Planning & Development 3.05 Public Facilities/Services - Non-Park 2.24 Total $30.48 As a frame of reference, the City Administrator's recommended budget for the Police Department shows per capita expenditures of $100.46. The City Administrator and Director of Parks & Recreation would be happy to provide more data to help the Council with the analysis of the service delivery for Parks & Recreation. City Administrator Attachments TLH/vmd 54' ~~s Clothing and Recreational Seasonal Operating personal Equiptment Contractual Sanction Building Mb. Other Program Salaries Salaries Supplies Items Supplies Instructors fees OfFdMs Admissions Rental Expense Contractual Transportation ether Total 1998 Est. Revenue plus 5 4110 4130 4220 4224 4227 4320 4326 4327 4328 4396 4410 4450 4458 Summer In the Park 39,690 470 4,150 3,900 500 4.400 $ 53,110 25,000 ^ Playwegon 2,600 100 $ 2,700 500 Skatirg/Slidkp 42,800 250 650 - " $ 43. ,700 p - Wading pool 3,200 200 750 5,700 a,D,c,s i 9,850 0 Tiny Tots 21,500 14,000 4,700 1,200 500 300 200 S 42,400 43,000 Salty Camp 1.000 Bell Skis/Flm and Fitness 2,700 550 $ 3,250 1,000 S 3,250 3,200 NYCA 200 4,200 i 4.220 1,00__.______- Tennis LessonsfEvents 8,400 1,500 325 10,225 11,000 0 GirlsSofbaw Clinkicamp 1,000 500 $ 1.500 1,500 Goff Lessons $ 0 Ski lessons 650 450 h $ 1,100 1,100 Skatinglessons 3,500 _ $ 3,500 3,600 Volleyball 1,400 2,600 1,500 7.250 - 7- _ $ 12,750 20,000 BroombaN 4,000 1,250 1,920 $ 7,170 7,500 Rec. T-Refl. 3,100 2,300 Men's Softball 750 12,410 8,800 30,600 S 2,560 0,200 Women's Softball _ 750 2.030 1,700 4,500 $ 8,980 1 158,980 00,000 ~\'C) J Co-Rec Softball 750 6,480 2,880 10,880 $,000 $ 20,990 25,000 Soccer 400 750 $ 1.150 0 Football 3,000 500 400 $ 3,900 4,100 Baseball: Clinic 650 650 700 Hockey 1,000 400 1,400 2,000 Friday Fun I Teens 1,600 200 2,900 1,000 S 5,700 3,500 Holz Farm 1,000 800 500 1,700 It 4,000 2,000 Events/Programs 1,100 2.100 2,800 100 11,500 500 300 1 -S-4.4 00 3,000 Dance 6,500 1,100 650 ,000 ,890 $ 1.990.990 2 2.000 Education Prop. CPR. 100 1 - S 1 Environmental Educ. 2,600 1,000 S 3,600 3,900 Trips/T- 600 1.000 800 $ 2,400 2,500 Bandy $ - o Basketball 1,850 1,320 500 8,710 Sr. Citizens 450 450 1,100 500 S 12,380 15,000 $ 2,500 700 Fun Run 400 2,000 Discover Eagan 500 $ 2,400 2,500 $ 500 100 Sports/Creative Camps 5,500 1,850 $ 7,350 7,500 Preschool Activities 3,800 1,00 0 1,450 500 $6,750 7,000 Youth Development 19,800 300 4,300 1,200 9,900 500 800 400 b,g $ 37,200 2,000 Vdunleers/intems 200 500 1,300 $ 2,000 0 Concessionsi'Marchandise 5,500 100 125 12,410 h,l,n $ 18,135 15,000 Program Devalopnrent 4,500 2.800 3- $ 7,,300 7.300 L' Totals 25,300 186,190 800 1,045 61,990 3,490 18,025 66,140 14,100 10,650 12,000 4,050 7,800 21,160 $ 432,540 329,800 Other Field Rental Other Revenue 3,500 Field RentallExempi 6,500 -Bldg Rental 10.000 Bkpg Re-ntalExempt 500 Merchandise Sales - - - - 2,000 Tubing kill Rental - 500 Equipment Rental- 1.000 _ISD 196- Field Care - 8,500 Youth Div-25% Salary 12,500 Total Other Revenue 45,000 Ps Total Revenue 374,800 CITY OF EAGAN MEMO TO: Tom Hedges, City Administrator Ken Vraa, Director of Parks and Recreation FROM: Paul Olson, Superintendent of Parks DATE: September 19, 1997 SUBJECT: Boulevard Mowing Costs This report has been prepared in response to a request from the City Council for information pertaining to the current cost of boulevard mowing and maintenance in Eagan and the implications of alternatives. The information provided summarizes and updates data included in an operational analysis of boulevard mowing completed by staff in February of 1996. Because of the significant number of variables involved with any vegetative management programs, the data utilized for the analysis should be considered as a model intended only to establish reference guidelines. A. Definition and Inventory 1. Definition: A boulevard shall refer to that portion of a right-of-way or easement which has not been improved for vehicular use, typically extending from the back of curb or edge of pavement to the boundary of the easement or right-of-way. 2. Based upon physical characteristics, degree of improvement and location, the boulevard areas of the City can be assigned to one of four categories or types: a. Type I - Unimproved Boulevard areas contiguous with an improved or unimproved roadway most often adjoining undeveloped or unimproved property. No pathway has been developed within the boulevard. Vegetation consists primarily of natural volunteer and non-turf type grasses. There are numerous obstructions in the boulevard, traffic control signs being the most common. The width of the mowed area within the boulevard varies depending upon side slopes, vegetation, and proximity to the paved surface. Boulevards may be maintained by the adjoining landowner on either a regular or infrequent basis. b. Type II - City Roadways Boulevard areas contiguous with an improved roadway, primarily within residential development areas. The roadway section is operated and maintained by the City. Concrete walkways varying in width from 4' to 6' are common within the boulevard. Vegetation consists primarily of turf grass 5 varieties consistent with the adjoining properties. An abundance of light poles, water hydrants and mailboxes are located within the boulevard. Sub-categories are based upon the width of the maintained turf area between the back of curb and the edge of the pathway. II A) 0'-3' II B) 31-61 The boulevard may be maintained by the II C) 6' - 10' adjoining landowner either on a regular or II D) 10' + infrequent basis. c. Type III - County Roadways Boulevards contiguous with high-volume improved County roads. Though maintenance and operations of the roadways are primarily the responsibility of the County, maintenance of the boulevards is assumed by the City. A pathway, most often constructed of bituminous, has been developed within the boulevard. Pathway widths vary from 6' to 1-` in width. Vegetation within the boulevard varies from turf grasses to a maintainable roadside grass mix. A wide variety of obstructions consisting of power poles, traffic control signs, light poles, water hydrants and underground utility junction boxes are common within the boulevard. d. Type IV - Other 2. Inventory: - The inventory of boulevards includes those areas for which the City has either actual or assumed mowing and/or maintenance responsibility. Categorical totals are estimates based upon field observations. a. Total Boulevard Miles City Streets = 219 Miles County Roads = 32 Miles Total Road Miles = 251 Miles x 2 (Assuming a boulevard on a, side) Total = 502 Blvd. Mi. within Eagan b. Type I: - Undeveloped/maintenance. Est. total miles = 44 c. Type II - City Roadways Est. total miles = 28 (Boulevard widths vary from 3' - 10'+) Note: Approximately 12 miles of boulevard located along City roadways are maintained by residents as lawn. L 57. d. Type III - County Roadways Est. total mils = 52 (Boulevard width vary from 3' - 10'+) B. Current Maintenance Practices 1. Type I - Undeveloped/Maintained Description: Mowing is completed through a contract with a turf maintenance contractor. The contractor utilizes a map provided by the Eagan Street Department which details the location of boulevards for which the City has assumed mowing responsibilities. The contractor is required to mow a minimum of three times per season utilizing a tractor-mounted flail he provides. The vegetation is maintained utilizing a "rough cut" standard intended only to control the height of the vegetation for the purpose of visibility and to reduce the potential for litter to accumulate. Depending upon the weather conditions and the rate of vegetation growth, each mowing cycle requires approximately 25 - 30 hours to complete, including travel time. a. Cost Analysis - (Based upon 44 Miles) ? 1997 Contract Rate = $ 42 @ Hr. ? Ave. Hours @ Cycle = 28 Ave. Cost @ Cycle = $1,176 ? Cycles a, year = 3 Estimated Total Cost @ Year = 3.528 ? Average Cost @ Mile @ Cycle = 26.73 ? Average Cost @ Mile @ Year = 80.18 2. Tyne II & III - City Roadways/County Roadways Description: Mowing is completed by the Parks and Recreation Department seasonal staff under the direction of the Park Maintenance Supervisor. The mowing season begins in early May and culminates in October. Mowing is completed utilizing a rotation designed to ensure all areas are mowed in a 15- 17 day cycle during the prime growing season. The mowing frequency decreases during drought or slow growth periods, though the height is monitored and mowing is completed utilizing and "as needed" schedule. When the boulevard mowing program began, a mowing cycle necessitated 12- 14 days. Additional boulevard miles have added 2-4 days. The boulevard mowing crew consists of: ? 2 Seasonal mower operators ? 2 Toro 72" Groundsmaster mowers ? I Pick-up Truck with a Trailer ? Miscellaneous trimming equipment The mowing crew completes the routes by driving to a designated off-road parking area within the assigned mowing area, mowers are unloaded and driven onto the boulevards to begin mowing the boulevard turf. Depending upon the width and location of the boulevards, the mowers travel in a circular pattern or mow out and back from the parking point. When moving in a circular pattern, the mowers may travel in tandem to mow the wide turf areas, or one mower will make two passes on a wide boulevard using the out and back pattern. a. Cost Analysis Area/length factor Total miles = 80 Less miles maintained by adjoining property owners = -10 Total miles = 70 Acre equivalent = 80 (1) Hourly Cost Calculation (Actual generational cost exclusive of overhead and depreciation. All equipment is multi-functional and utilized in other programs) ? Pick-up Truck with trailer = $2.00 @. Hr. ? 2 Toro 72" Groundsmaster Mowers @ $2.00 = $4.00 @ Hr. ? 2 Seasonal Employees @ $7.00 = $14.00 & HL *Total Hourly Crew Cost = $20.00 @ Hr. (2) Cost @ Mowing Cycle (Assumes a 15 - 17 day rotation) ? Hours @ mowing cycle (ave.) = 72 ? X Hourly crew cost x $20.00 *Total cost @ cycle = 1.440.00 ? Average cost @ mile ^ cycle = $ 20.57 (3) Estimated total cost @ year ? Average cost @ mowing cycle = $1,440.00 ? X Average number of cycles @ year = X 10 Cost @ year = $14,400 Additional cost for trimming = 1,000 (*)Total Cost @ Year = $15.400 Labor Only = 10.640 ? Average cost @ mile @ year = 220.00 (Multiply by a factor of 2 for full-time staff) 3. Type IV The City currently has a minimal level of responsibilities for Type IV boulevards. The vast majority are maintained to the curb line by adjoining landowners to the curb line. Few, if any, walkways or paths have been developed within the boulevard. Any City preparation participation in the maintenance of Type IV boulevards is limited primarily to special requests based upon unusual or unexpected circumstances. a. Cost Analysis Any mowing cost would be determined by the specific conditions which subsequently dictate the appropriate piece of equipment. The costs would be as predetermined for the piece of equipment chosen to complete the task. 4. Other City Mowing In addition to the 80 acres of boulevard turf, the Park and Recreation Department is responsible for mowing approximately 440 acres of turf at other sites. The sites include 52 parks, municipal buildings, fire stations, treatment plants, reservoirs, the library and a school athletic site under a contractual agreement. Because of the intensive use and public exposure to the sites, mowing is done a minimum of once per week at all sites. Several athletic sites are mowed twice per week to accommodate scheduled use by adult and youth teams. The following is a summary of the equipment currently assigned to mowing routes, inclusive of all sites and boulevards. (The numbers have been assigned for purposes of this report). ? High-capacity mowers (10' - 16' decks) #1 Toro 580 - General mowing, large turf areas #2 Toro 580 - General mowing, large turf areas #3 Toro 455 - General mowing, building sites oe ~ ~0. ? Grounds Mowers (6' deck) #1 Toro 322 - Trim mowing small sites #2 Toro 322 - Trim mowing, small sites #3 Toro 322 - Trim mowing, small sites #4 Toro 322 - Trim mowing, small sites #5 Toro 322 - Boulevards, trails, miscellaneous sites #6 Toro 322 - Boulevards, trails, miscellaneous sites #7 Toro 322 - Building sites, general mowing ? Field mower (reel mower) #1 Parkmaster - Athletic fields (Note: Toro 322's are converted for winter use that includes snow removal and outdoor ice rink maintenance. During the spring season, several are converted for trail sweeping.) C. Operational Alternatives 1. Lengthen the boulevard mowing cycle from the current 15 - 17 days to 30 - 34 days, thereby reducing the frequency of boulevard mowing by 50% from 10 occasions to 5 occasions. ? Implications (a) Equipment - The equipment currently assigned to boulevards is also responsible for the mowing of other sites. All other equipment is assigned to a specific route assuming 90 - 100% of its capacity. If the compliment of mowers was reduced in response to a cycle change, it would become necessary to re-assign equipment from other routes to the boulevards on five occasions for a period of two weeks, resulting in net loss of ten weeks of mowing time. A significant impact on the usability and appearance of turf areas could be expected. (b) Operations - It can be assumed that the grass would be twice as long when mowed using a 30 - 34-day cycle. All City mowers are currently equipped with recycling decks that are capable of mulching the mowed grass, effectively reducing the volume of clippings. Field experience has shown that the effectiveness of the mulching decreases proportionately with the length of the grass. A significant increase in the volume of clippings will become evident when the grass reaches a length of 8" - 10". An increased volume of clippings will result in; A greater accumulation of clippings on the impervious surfaces which are subsequently carried into the storm water system resulting in a degradation of water quality. - More thatch resulting in a poorer quality turf which becomes more susceptible to weed growth. Other implications of longer grass may include; - Increased staff time to mow. A 100% increase in the length of grass will result in 40% - 50% more staff time due to the slower mower speed necessary to mow. - An increase in the amount of trash and debris held in the grass. Additional staff time would be required to remove the materials during mowing. Much of the material would be hidden by the longer grass, increasing the potential for it to be run over by a mower. (c) Staffin - No reduction in staff would be expected. Two seasonal staff are currently assigned to the boulevard route on a full-time basis during the mowing season. While the frequency of mowing would be reduced, the time to complete a cycle would be lengthened from approximately 72 hours to 100 - 120 hours. It would not be practical to "lay off' and "re- hire" during the 6 - 10-day interim between mowing cycles. Assigning other employees to boulevards would have a negative impact on other maintenance programs. Seasonal employees hired for boulevard maintenance are assigned to ongoing, long-term maintenance activities when mowing is not necessary or possible. (d) Public Perception - A negative response from the public would be expected. Staff receives calls from residents throughout the mowing season requesting that the boulevard in their area be mowed. Numerous calls are also received regarding the volume of clippings generated. In residential sections, residents are required by City Ordinance to maintain the turf in their yards and sidewalk boulevards at a height of 6" or less. The "perception" that the City is not attempting to meet the spirit of the ordinance may be called into question, though application of the ordinance to all boulevard sections is a matter of interpretation. The additional trash held by the longer grass would without a doubt generate public concerns. (e) Net result - no savings in staff or equipment [Other] 2. Eliminate the mowing of boulevards by the City and rural sections currently mowed contractually. Other implications: (a) Equipment - elimination of one mower upon its depreciation or sell/trade, reduced vehicle use. (b) Operational - None - though minimal mowing to maintain visibility at intersections would be necessary (c) Staffing - Elimination of two seasonal positions (d) Public Relations - OUTCRY, based upon the current volume and content of telephone calls, (e) Net Result - $2,000 @ year in fuel and parts - Savings of $4,000 - $5,000 @ seasonal position - Savings of contractual fees $3,500 - $6,000 (rural sections) 3. Contracting of all boulevard mowing (assuming five occasions) Implications: (a) Operational and public perception implications would be as described in alternative 41 (b) Net Result - • Estimated total cost of $20.000 - $23,000 including all boulevards and rural sections • Estimated savings of $11,000 - $15.000 (2 seasonal positions, equipment) • Net cost of $5,000 - $9,000 Costs increase by 10% - 15% with each additional mowing I: 19PYBoulevard flowing Costs.260 MEMO city of eagan TO: TOM HEDGES, CITY ADMINISTRATOR HONORABLE MAYOR AND CITY COUNCIL FRO. KEN VRAA, DIRECTOR OF PARKS AND RECREATION DOROTHY PETERSON, SUPERINTENDENT OF RECREATION DATE: SEPTEMBER 23,1997 SUBJECT: CLOSE THE GAP BETWEEN RECREATION EXPENSES AND REVENUE BACKGROUNTD At its August 26, 1997 workshop, the City Council directed staff to investigate means to "close the gap" between expenses and revenue in the Recreation Division. What follows are: • Short term solutions • Community survey, philosophical differences • Longer term, entrepreneurial potential Short Term Solutions Cut Costs: In order to reduce expenditures, activities that are not revenue generators, that is have no fee associated with the activity, would be suggested for the first review of possible cuts. As was mentioned in the budget presentation, the closing of skating rink sites would reduce expenditures. Dependent on which site is selected, salary savings of $2,000 would be estimated. Elimination of Evening in the Park concerts and special events, such as the Halloween Terror Trail would net another $2,000 in savings. Elimination of the July 4 fireworks from the Recreation budget would save $10,000 of expenditures. The second area of possible reductions would be in programs that are only partially covered by fee income, such as the Summer Playgrounds and the Playwagon programs. Summer in the Park and Playwagon generate fee income of about $25,500 but cost about $55,800. If the Council selects to close one playground and two playwagon sites, there would be a savings of about $3,000. The remaining program that generates no income but has operational costs of about $10,000 is the wading pool. This activity has little potential for cost reduction, but does have potential for fee income, discussed elsewhere in this memo. Additional Income: Based on the historical philosophical direction of the Council as it relates to recreation programs, recreation staff believes revenue could be increased by $7,000 - $7,500 through minor adjustments and less conservative estimating. Again, this would remain with in the current operational parameters the department has been operating under. Community- Survey, Philosophical Differences: The Council may wish to change its policy/practices concerning recreation programming. Staff discussed recreation budget practices with the cities of Burnsville, Brooklyn Park, Inver Grove Heights, Lakeville, Maple Grove, Plymouth and St. Louis Park. Directives from City Councils in those cities demonstrate a wide range of philosophy. On one end of the spectrum you have the "this is a service to the community" philosophy. The City Council in the City of St. Louis Park views Parks and Recreation as a public service. As an example, fees for the new St. Louis Park pool were set at less than market rates coinciding with the Council philosophy. In Brooklyn Park, Recreation has a $1.3 million budget. Revenues of $460,000 are a separate budget and never compared to expenditures. Some place in the middle of this range of philosophies are communities that are willing to support some activities with tax dollars. but with the intent of trying to generate support income elsewhere. Eagan would be in this group. Without exception, each city identified activities that councils have named as wholly subsidized programs. • Skating rinks were named by all communities. • At risk programs by the 3 cities that have a program. • Other activities named were: Senior adult programs, special events, wading pool, supervisory staff salaries. At the other end of the spectrum is the approach that program fees are determined by direct cost plus some overhead. Overhead in those communities is viewed differently than has been Eagan's practice. In Eagan, at least with adult programs, the fee is set by calculating direct cost, then adding both a maintenance fee and a supervisory/administration fee. Youth, seniors and family programs typically do not have such additions. The most formal approach is in the City of Burnsville, which has a formally adopted policy statement concerning recreation program fees (copy attached). The policy provides staff with guidelines to achieve revenue levels desirable by the Council. Also attached is an Eagan philosophy statement adopted by the Advisory Parks Commission in 1990. The statement was set forward at the time when minimal fees were proposed and adopted by the City Council for youth travel sports. Eagan and Burnsville are the only communities that staff is aware of that charge a fee for youth travel teams not operated by the City. Because staff spends considerable administrative time in assigning field space to the youth program and coordination, should this fee be expanded to include youth teams associated with the Eagan Athletic Association as well? For example, a $1.00 per person fee for this year's soccer program participants would have generated nearly $1,900. Staff is not advocating this for a number of reasons, but it is another alternative for revenue consideration. The Council may be aware that the local community education department has recently implemented a user charge for the youth basketball program. This has created resentment from many individuals who feel that the school is charging them three times for the use of the building; once in the school tax, again in the community education mill levy and then again in the additional program cost. The wading pool also has some potential for income, but would require a change in policy by the Council. To collect the fees would require a staff person to be present at all times. Assuming that the individual(s) hired to collect the fees could also become a "certified pool operator'", an additional expense would be incurred of approximately $5,500. Staff has no reliable way of estimating income from this method. Another method could be to have an "honor system" in which a secure container is erected for people to deposit the fee. If the Council would like to see a cost plus approach for youth and family programs, some discussion will be necessary regarding what additional percent should be added. Longer Term, Entrepreneurial Potential: The Council discussed the idea that the Recreation Division should become more entrepreneurial in new program income. Staff has brainstormed ideas for new entrepreneurial projects or programs. Council should be aware that some of the ideas may be in competition with the private sector. Several would require a considerable capital outlay to get started, however, experience of others demonstrate profitability. Several years ago, Richfield asked its City Staff to become more entrepreneurial. The Park and Recreation Division borrowed $350,000 from the Water Utility Fund to build a miniature golf course. The debt, with interest, was paid back in four years. The operation is now in the black and returns revenue to the department to support other activities. Examples from other communities could be sited .but the common theme is that for these communities to become entrepreneurial, they have had to have facilities to operate programs from. As a result, there have had to be capital expenditures made which involves some risk. Finally, becoming entrepreneurial does not happen in one year. Some operations have taken three, four, or more years to become that way. Other ideas include: • A golf driving range. None currently exists in Eagan. Start up costs are $50,000-100,000. Profitability likely after 3 years. • Go cart tracks. Competes with the private sector. Start up costs similar or more than a miniature golf course. 15 , • Concession trailer at the wading pool; available for other venues. $15,000 purchase cost. • Rope tow tubing hill at Blackhawk Park. • Rentals of Holz Farm. Requires a restroom building. • Batting cages - golf cages - golf dome. • Sell beer at the Northview concession.- • Develop a sports restaurant at Lexington Dif !ey.. • Broker the July 4 celebration; charge 10% of vendors net to recoup costs. • Charge Eagan High School students to park at Northview Parking during school hours. • Contract with EAA to do their scheduling. • Expand the Dakota Hills Middle School maintenance arrangement to other schools. - • Establish consultant fees for resident requests for staff to evaluate trees or other vegetation conditions on private property. • A community center with banquet facilities. • Sell advertising in the recreation pages of the "Discover Us" pages of the City Newsletter. , • Tennis dome. - The Council should be aware that there have been some serious issues raised in communities and agencies that have income generated programs. Opponents feel that if there is an income over expenses, there should be a reduction in the fees charged to use the facility/participate in the program. The fees are "another form of taxation" in their estimation. FOR COUNCIL CONSIDERATION Staff seeks direction from the Council on a specific goal recreation revenue should strive to reach and clarification whether the Council's policy would be to cut non-revenue programs or raise fees to attain a desired gap between direct costs and revenue. C C C PIi1LOSOP1iY STATEMENT OF FEES AND CHARGES FOR THE USE OF ATHLETIC FIELDS The City of Eagan has developed parks and play facilities in the community in order that its citizens may participate in sports activities in the city. The Department of Parks and Recreation maintains these facilities to levels of Optimum plavability. safety and aesthetic concerns. Additionally, the Department is chtirged with the responsibility to administer equitable access to athletic facilities for city programs, for community groups and to individual residents. Some leagues, teams or individual events require maintenance over and above norm it preparation. a block of time that precludes public usage for extended periods of time. or special attention that Occurs beyond the normal work day. In those instances, the assessment of user fees is appropriate to enable the Department to ensure user access, activity specific preparation and budget management. This Philosophy Statement was adopted by the Advisory Parks and Recreation Commi«i -l nn May 3. 1990, CITY OF BURNSVILLE 612 895 4512 09109 '97 09:44 NO.559 02/05 Policy Number •3320_ RECREATION FACILITY AND PROGRAM FEES 1. PURPOSE AND NEED FOR POLICY Due to the increasing cost of providing services and facilities and the inability to increase budgets to keep up with these costs, it is necessary to collect fees for certain services provided by the City through the Recreation and tlnterprises Department. By the collection of fees the City will be better able to maintain a desired level of services. The purpose of this policy is to establish where fees will be charged and the philosophy used in setting fees. II. POLICY The City of Burnsville will be responsible for the development of park facilities and recreation programs to meet the needs of its citizens. Fees will be collected to offset a portion of the cost incurred due to: -Reservation of a facility for exclusive use; -Additional maintenance costs from usage; or -Participation in a program where a fee is established. The philosophies used to establish fees at the various department facilities and programs are highlighted below: ICE CENTER: The second sheet of ice was oonstiucted with the premise that total ice center revenues (ice rental, concessions, etc.) would offset all operating and capital costs and the debt service for the second sheet of ice. To this end: - An entrepreneurial approach will be taken at the Ice Center. Toe rates will be kept at or near the top of the local market to maximize revenues and to fulfill this obligation to the extent the market allows; - Concession and merchandise rates will also be kept at the top of what the market will allow. &-9E`` E12 895 45:22 D9-D9-97 09:4EAD:_ FO:2 =4.1 CITY OF BURNSVILLE 612 895 4512 09/09 '97 09:44 NO.559 03/05 Policy Number 3.020 Page 2 GOLF COURSE: Birnamwood Golf Course was purchased as a revenue producing facility- The financial goal is to keep rates within the upper quartile of the market with exceptions provided for juniors and seniors. The length of our course is factored in when relating fees to competitors. PARK FACILITY RESERVATION/FIELD USE FEES: All are set to remain within the top quartile of the market. Fees are waived for local non-profit service groups offering youth programs, such as the BAC, VAA and LAA, except for tournaments and special events in which a roduood fee will be charged. CrrY HALL COMMUNITY MEETING ROOMS: - Local, non-profit user groups are charged nominal fees for their meetings. Social functions held by these groups will be charged at a higher rate. - Private resident and non-resident fees are set in relation to both the private market and local government agency market. The general philosophy is that we do not want to compete with local business in terms of these users. Our purpose is to provide an overflow facility. To this end, resident fees are kept in the mid to upper range of these markets and non-resident fees are kept at the top or slightly above these markets. RECREATION PROGRAM FEES ADULT ATHLETIC PROGRANMWgG• Adult athletic programs such as softball, broomball, volleyball, soccer and boot hockey will cover the overhead costs associated with each program offered by the City. These overhead costs include: -supplies/mailing •recreation programmer time -supervisor (proportionate) -clerical (proportionate) -officials -additional part-tittle staff, if required In addition, each program will be charged a field/court rink use fee to help defray maintenance costs. All fees will be set to remain in the upper quartile of the market. Tc-9E5. 612 695 4512 09-09-97 09:46AM PCC3 941 CITY OF BURNSVILLE 612 895 4512 09/09 '97 09:45 NO.559 04/05 Policy Nua^Lber 3.020 Page 3 YOUTH/FA-MJT Y PROGRaMMN Some examples of these programs are nature events, ice skating, golf, swim lessons, adaptive, camps and teen programs. The goal of these programs is to cover our direct costs (excluding salaried staff). Fees will be set in the upper quartile and will rely on partnerships, grants and community donations to help cover the indirect and direct costs. A program will not be offered if it does not meet this goal. SPECIAL PROGRAMS: Examples of these programs are Kids of Summer, guarded swimming beach and cross country siding. The goal of these programs is to charge fees in the upper quartile and maximize revenues wherever possible. Special programs will rely on partnerships, grants and community donations to help keep the costs of the programs reasonable for the participants and the department. These programs will result in a financial expenditure for the City. III. PROCEDURE 1. Market analysis is done annually to assist in setting facility use fees according to the philosophies listed. 2. Council review of the proposed facility use fees occurs annually. 3. Program fees are computed at program start up time using the current staff, facility, supply and overhead costs. 4. Any additional maintenance costs required due to special requests or usage is charged at the current staff rate. 5. Persons wishing to reserve a facility or participate in a program where a fee is required will fill out the necessary forms-and submit the same forms to the Recreation and Enterprises Department. 6. The Recreation and Enterprises Department will schedule the requested activity if a facility or space is available. A written permit or registration will be issued. 7. A deposit may be required and will be refundable if all usage or enrolimcnt requireznc is are met. ao R-QE'` 612 695 4512 09-09-97 09:46AM F004 z4: CITY OF BURNSVILLE 612 895 4512 09/09 '97 09:45 NO.559 05/05 Policy Number 3.020 Page 4 IV. RESPONSIBILITY The Recreation and Enterprises Department will collect the appropriate fees and fill out the necessary forms required The Director of Recreation and Enterprlres or a designated representative will be responsible for 1weping records of facility usage. V. AUTHORITY Administrative implementation of policy. Submitted by 94C`2 4le Date Re% i ewed by C"~ Date, e This policy replaces Policy No. 3.020 dated January 25, 1995. at ~a, R~cc 612 695 45)2 09-09-97 09:46AM FOCE :041 Dakota Partnership for Healthy Communities August 27, 1997 Dear Community Leader, Dakota County ASSIST and Dakota Partnership for Healthy Communities are offering a free training for Dakota County youth who are interested in tobacco issues in their schools and community. KICK BUTTS is a three day training on tobacco control policy and media advocacy. The training is a series of interactive sessions for teens and adult leaders that is designed and conducted by educators and professionals in media, communications and community organizing. Participants will learn about tobacco control policy and gain insight into tobacco industry tactics. Each group of students will leave the training session with a plan for community mobilization around tobacco policy and iia advocacy. The KICK BUTTS training will be held at Cragans Resort in Nisswa, MN on October 24, 25, and 26 (see enclosed brochure). Each community, school district or youth group could send l to five youth and at least one adult leader/chaperone. The adult leader must be 25 years or older and should be prepared to assist the youth to carry out their plan in their own community. To register, contact me at 891-7509, or fax the list of youth and adult leaders to me at 891-7565 no later than September 19th. Registration will be on a first come first serve basis: There is no charge to the youth or adult leaders for the entire three days. Some mileage money will be available depending on the size of the group. If you have questions, contact me at 891-7509. COMMUNITY SERVICES DIVISION PUBLIC HEALTH DEPARTMENT Sincerely, I ~ 1 ~>y L GIN DASIEWICZ, RN, MS Corn oal2h ucator Gina Adasiewicz 891-7509 ASSIST Project Coordinator 14955 Galaxie Avenue west Community Health Educator Apple valley, MN 55124 Fax: (612) 891-7565 E-mail: gabr4@wsc.co.dakota.rnn.us X31 y I pain (i ca_ni KICK IUH5! to Makt a Diffpines r= q . ~ 0dobet 4 n & 26, 799 C Craguns Resort :x o0 c Nisswa, Minnesota Wk, 500 KICK I?UTr - Teens Do Great Thingsl I _ ~.-preserved various press con(erences r=te -:appeared on :.awe T.V. shows ~ - _ wroEelett ers to the, editor *rvoluriieered as t - peer educators. held all night lock-in created a speakers bureau . ' - made guests appearances on talk radio sha?rs appeared as panelists on Court N special were highlighted on Minnesota News Night X r~tr~ volunteered Mofiv_afie=~~; Gaya.go. at health fairs X - organized i".~" letter mmiting drive to support FDA r_. attended national conferences • participated in compliance checks started SCAT (Student Coalition Against Tobacco) Clubs HAD A LOT OF FUN! ~ r J Regrste~ Ea~iyo! NN A(,1 NVA KICK WI I I will I::till TiainetsaTra~lting \ teen- t,.•. 1 cell ,:UO Fi:OU itl('1%IWUMIM #*XMiAID:i(:iuiplc te:+ttts (A 4. to G ('.:'3U Dippiu and `l adults 10 7:1 control to fle REGISTRATI0~1 E (mote -Q Arms take the tobacco " MMt«t mmunttles- Z:00 unwawuMC .back to tileit C o Parikoa wotn47UOf - 1 CkouP IN 0011CUDMS A" Leal, Phone Q:30 6REnKcarT Conference fees include: Adt.1<<. phow 9:00-12:00 KICK 6U77S 7RAUJIUI Conference regisitatian, 12:00 Luacu t x hotel costs, materials, handbooks, 12:90 MEOUi Awocmy workshops, 6 meals T. Aec haiuc MR 2_30 Scat . CROWS and snacks. N t ~ e« Tea R~esarairc APc 2:20 SuACx/f-rat£ 5_-00-5:30 BaFate oitr s New Tea i.atire Age p1"e M/F IRIZIM O;,T egistrafiion fee N`: Tom Rq minow Age P MR -talk PARVY 7:GCt-1f.3~;== Pooh tcivao~ Ildvanoed Taei Rqw"WANUm .J0. 00 Age ,wT SKITS AND 1~7vHltdgttC ~fSJ)n 1 Admwed Tea Rgramatim Ace Pime MR - r - i Please complete this form and tehttn by 8 30-9-00: )iiAY September 25 with your dmck made out to: HOW TO P1 jtT Suwke-Free Coalition • ` a 1619 0aylon Avenue. Ste. 2048 10--00-11-00. g R Town would like to support KICK RUTT. St. Paul, NN S5104 .11:00-12:00. • CoaMUUmrsrti and contribute to scholarships 12eu&c, Our for those who might not otherwise attend! Please attach a list of :12:30 LUNCH any additional registrants~^ Al ~ 1:00 Li S0. Li 100. L~200. at500. DEPART To KICK BU T2 I September 21, 1997 4290 Daniel Drive Eagan, MN 55123 Dorothy Peterson City of Eagan Parks & Recreation Department 3820 Pilot Knob Road Eagan, MN 55122 Dear Dorothy: As the 1997 Traveling Baseball season has drawn to a close the Traveling Baseball Board is grateful for the excellent service you and the City staff provided in scheduling, maintaining, and preparing the fields for play. The over 160 Eagan boys who participated in Travel Baseball had a great experience. They especially enjoyed the nights when they played on their home fields in Eagan! Please convey our thanks to your staff and the field maintenance personnel. We look forward to working together in 1998. Sincerely, Dave Gervais Director Eagan Travel Baseball INTER T E C PUBLISHING October 8, 1997 Mr. Ken Vraa Director of Parks and Recreation 3830 Pilot Knob Road Eagan, MN 55122 Dear Mr. Vraa: Enclosed is a copy of an article that appeared in the October 1997 issue of American City & County. We feel that this is of interest to you and would like to offer you the opportunity to purchase copies of this issue. There are a limited number of copies available at $10 each. Please contact Marcia Bomchel (770) 618-0219 if you wish to purchase them. Reprints are available from Ed Laborwit ( 770-618- 0481) who would be happy to give you a quote. A minimum of 100 prints must be ordered. Thank you for your time. I feel confident that you will agree that reprints and copies are an excellent way to promote your company to employees and the industry. Please feel free to call for quotes on reprints and single copy issues. Sincerely, Marcia Bomchel Single Issue Sales Representative 6151 POWERS FERRY ROAD, NW • ATLANTA, GA 30339-2941 770-955-2500 • FAX: 770-955-0400 / fi t; 5: .Club raises.mone foipaygr ~ ounce equipment o say Parks tte,4~0pnfif -AU gti't behin87ft'-'. " t + ors make i ifference. as do to develop a : tagaut and orientation." Fagan, ?iinn.. would be-'- uit 2~ a idea was an understatement The tin die-art play structure that would }ie city sought durable equip- of the Minrteapolis!St. -Pahl su i - attire a variety of play +ejetiients fat riient that did not require a lot of :has grown 130 percent ut-tlze' t' r wide a group: from .toddlers to a nr once and would offer multi- ensicinal p* elements. 15 years, and farrltfies with, +oung `",""S r 3is o-' irk Z -7- In addition, \raa says the ,flay' structure had to comply 9,~ > gvith all the most recent : ~ _ yequuemerits of the Amerl- cans with Disabilities Act, as ell as Consumer Product - . = afer 'Commission safety rds. -The---club also wanted N. 11 w R , equipment constructed with recycled ;plastic, aluminum and steel. The city, selected Land- _ a,_ _ • scapet Structures, Delano, Minn.,-which participated in designing and planning the la .structrure. , ~~.r•.+`:~~ r:. _ The larger unit is a circular 'ire Rotary Club of Eapsn, Mimi„taised ibout $15.808 to help fund oemtruction of two play play system with six slides, 14 structures in a city park '.fleck levels two crawl tunnels rr ° ` - -and two rlatterbridges. About 85 s1iildren have made touch }of dse - he club raised mine-mainly percent of the structure's compo growth. .cough its annual art gala, which nents are manufactured from recy- Asa result, during that same rime.: .-began as a silent auction for various Bled or reclaimed materials. period, the community built *ore -art Vprks and has -expanded to The smaller system features six than 22 parks. Currently it include donated services 64ch as -declzs, four slides, an arched bridge our new parks every year, let l = -der dinners and airplanerides. atransfer module for wheelchair has not kept up with demand, says A lout not only was the Club :access. Creative panels feature such men V raa,director of parks and dsivv wed with fund-taisirig, it activities as tic-tac-toe, a finger -recreation. And -parks, like mosCT-. ielped with equipment selection maze, a soo panel and a sand-and- other government services or facdi and construction --*1 of which -water panel. Both structures feature ties, do not came with an accotnpa- . managed to stretch Eagan's play- gravel safety surfaces with generous nying wellspring of tax revenues. .'round dollars even further. <,:fall zones. However, the city recently took a { Once the city and the club agreed When the time came to install step in the right direction thanks work together on the playground the structures, the general contrac- a ,partnership with the Rotary Club, -`-project,-they formed a committee to tor, the city and representatives of which raised out $15,OOD to help review the kinds of play -equipment the equipment manufacturer, super- `fund two play structures at 11ie new r T available from various manulactur- wised several dozen club volunteers. $lackhawk Lake 'ark playgrouund xs. Officials toured ether oommuru- LLa weekend "We didn't . . Begin by thinking m ~ #i~cs to lac cst reoendy installed play or,Eagan, cooperative efforts like . rtes of private -fundraising tdhelp r° ti s and to gvran idea of fiat the~Blackhawk. Lake Park project finance the Blackhawk ,Lake platy : 4esigns were socces"ire miming snare common just at ground," Vraa says. t y e rye looked at the of . a 4imemthen-fitriding so ces are -down movements, the cumber drying up. an idea when we learned the Fla gan of Rey to national AM- f lia9-'ements and areas where 'We also constructed a school- looking for a youth-Qnented- --children could interact with each -park playground that is jointly unity project .to fund. When we - .other or the play structure,* Vraa ; awned by the school district and the presented this idea to them, they ?Ys "'We learned from olaservatioti fty Vraasays. 66 October 1997 1~J` AMERICAN CITY & COtNTT