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11/17/1997 - Advisory Parks & Recreation Commission AGENDA ADVISORY PARKS COMMISSION EAGAN, MINNESOTA Monday, November 17, 1997 7:00 PM Eagan Municipal Center City Council Chambers A. 7:00 PM Regular Meeting B. Call to Order and Pledge of Allegiance 7:02 pm C. Approval of Agenda 7:04 pm D. Approval of Minutes of Regular Meeting of October 20, 1997 7:05 pm E. Visitors to be Heard 7:07 pm F. Department Happenings Pages 3-5 7:08 pm H. Consent Agenda (1) Cain Addition - Jon Herbst Pages 7-8 7:15 pm (2) Park Center Sixth Addition - Cinema Pages 9-15 (3) Rahn Ridge 3`d Addition - Rahn Ridge Associates Pages 17-21 1. Development Proposals 7:20 pm J. Old Business (1) Pinetree Pass - Lundgren Bros. Pages 23-29 7:21 pm K. New Business (1) 1998 Parks/Trails Dedication Fees Pages 31-40 7:45 pm (2) 1998 Fees and Charges Pages 41-42 8:00 pm (3) Park Benches Pages 43-44 8:15 pm L. Parks Development Update 8:30 pm M. Water Resources Update 8:35 pm N. Other Business and Reports (1) Holz Farm Annual Report Enclosure 8:40 pm (2) Shade Tree Disease Update 8:50 pm (3) Sub-Committee Reports 9:10 pm 0. Round Table 9:25 pm P. Adjournment 9:30 pm The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities and employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or status with regard to public assistance. Auxiliary aids for disabled persons wishing to participate are available upon request at least 96 hours in advance of the events. If a notice of less than 96 hours is received, the City will attempt to provide the aids. MEMO city of eagan TO: ADVISORY PARKS COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: NOVEMBER 12,1997 SUBJECT: NOVEMBER 17,1997 COMMISSION MEETING The regular meeting of the Commission will begin at 7:00pm. Three development items appear on the consent agenda and unless there are questions, a single motion to approve would be in order. Lundgren Bros. has asked to be placed on the agenda. They appear as the only item under Old Business. Bill Anner, who was representing the project, left the firm and has been replaced by Terry Forbord. Mr. Forbord met with City Staff on November 4' to review the plat, and in particular, the parks issues. Mr. Forbord was at the Advisory Planning Commission meeting in October, heard the residents and the Commission's recommendation for denial of the plat. Lundgren has sent a letter to residents (copy attached) notifying them of a meeting to explain changes they intend to make in the plat. (As of the writing of this memo, staff has not seen the proposed revisions. Should they come to our attention prior to the mailing of this information packet, they will be included.) At the meeting with staff, Mr. Forbord indicated that they would be agreeable to providing the once private park as public space, but that he did not see how they would be able to provide more then two additional lots to the neighborhood park. Since staff has not yet seen the proposal, we are not able to provide you with any analysis. Staff is uncertain as to what action Mr. Forbord will be requesting at the meeting , but presumably he will be seeking approval of some sort before proceeding to the City Council meeting scheduled for November 18. The first item under New Business is the review of park dedication fees for 1998. A memo has been prepared regarding this. A memo is also enclosed regarding other fees and charges within the department. The City Council has scheduled both of these items for inclusion in the overall 1998 fees and charges which will be scheduled at the first Council meeting in December. The third item, review of park benches along transportation corridors, was directed to the Commission by the City Council. As you may have read, the City Council has directed that benches (bus benches), because they have advertising on them, be removed from the City right of ways. As a result of that action, the Council has asked the Commission to review the potential for placement of park or ornamental benches in needed areas. Enclosed in the packet are the minutes of the Special Council meeting of October 7' relating to this item. It may be appropriate for the Commission to discuss this item and provide some direction to a sub- committee for additional review and discussion. Following Parks Development and Water Quality Update, the Annual Report for Holz Farm will be given. The Friends of the Farm will have conducted their annual meeting on Wednesday evening (November 12). The second item is a report by City Forestry Hove on the effectiveness of the Oak Wilt Program. This will be followed by sub-committee reports and setting of any additional meetings. As always, if you have a question or conflict with attending the meeting, please call 681-4661. Respectfully submi d, Ken Vraa KV:cm DEPARTMENT HAPPENINGS NOVEMBER 1997 1. The Treat Trail was well attended by over 350 participants, ages 6 and under, who only wanted the treats and fun out of trick-or-treating. Four Girl Scout troops and one church Youth Group volunteered their time to this event. 2. A visit to Appleside Orchard in Farmington was the fall field trip for preschoolers in the Tiny Tots, Just for 5's, and Play With Me classes during October. Picking apples, munching on apples, tasting honey, riding on the hayrack, and of course, a bus ride were enjoyed by all. 3. School's Out events were popular for grades K-5 on October 15, 16, and 17. A trip to the Apple Orchard, Arts and Crafts Day, Nature Activities, Games Day, and Swim & Gym Fun were the events that occurred. 4. Fall volleyball leagues are going strong. There are 17 women's teams, 6 men's, 18 co-ed recreational, and 29 co-ed officiated teams. There are a total of 70 teams. 5. Winter is approaching fast. Many family events and school's out events are planned. Breakfast with Santa, Family Open Swim & Gym, and Sesame Street Live are some of the family events planned. Holiday Hoopla (crafts and treats), Cinema Cafe/Roller-skating, Winter Round-up at Diamond T Ranch, and Parks and Recreation Day with the Timberwolves are some of the events during days off from school. 6. The second Annual Meeting for the Friends of the Farm non-profit group is being held Wednesday, November 12. Members and invited guests will review a very successful 1997. Their activities at Holz Farm have helped create a more useable 1940's-style farm. The most recent projects include restoration of the Chicken House and start of a ramp to make the house accessible. 1998 promises to be another year of growth and opportunity. 7. Adult basketball is nearing the end of the fall season. Twenty-six teams are participating. Winter basketball will be popular once again. Play begins in January. 8. Applications are slow in coming for the warming house staff. Please spread the word about these employment opportunities. "Word of mouth" is the most successful form of recruitment. The season runs from mid-December through February. Staff averages 20-25 hours per week and work consists of weekday evenings, weekends, and school vacation days. Applicants must be at least 16 years old. Apply now! 9. What appears to be the final round of environmental sampling has been completed at the North Park site. The results again appear to be "clean". The data will be submitted to the MPCA for review. 10. Environmental sampling has been completed at Captain Dodd Park to determine if contaminants from an adjoining property have eroded into the park. The initial results were all within acceptable levels as determined by MPCA. The latest results will also be submitted for MPCA review. 11. With the assistance of the City Utility Department, city water has been extended into the McCarthy Home at Patrick Eagan Park. A sanitary sewer connection is not feasible at this time. Staff is continuing to make improvements to the interior in anticipation of the house being rented. The "type" of rental has not yet been determined. 12. The Dakota County Parks Department has been requested to again include the city in its contractual X- C ski trail grooming program. The program was used successfully this past season. 3. 13. Assistant City Forester/Park Maintenance worker, John Firm, has submitted his resignation effective November 21. The process to fill the position will begin after the holiday season. John has accepted the position of "stay at home father". Good luck to John. 14. The winterization of all park irrigation and building system has been completed. 15. The base flooding of hockey rinks will begin in 2 weeks. Staff has completed repairs on most rinks in anticipation of the season. A contractor has been brought in to make repairs to numerous rink lights. 16. Supervisor of Forestry, Gregg Hove, and Water Resource Coordinator, Rich Brasch, gave a presentation at the recently completed Minnesota Recreation and Park Association Annual Conference in Rochester. The session dealt with the preservation of resources through city initiatives and ordinances. Superintendent of Parks, Paul Olson, served as the moderator. 17. Forestry staff has completed the installation of plantings at several park sites and around numerous signs. The "winterization" of a number of sites has also been completed. 18. The cold, but dry weather has allowed staff to complete several projects on athletic fields in anticipation of spring, including the replacement of fences of Northview and the sodding of goal areas at Ohmann Park. 19. An alum treatment of Schwanz Lake was completed on Tuesday, October 28. The treatment is intended to reduce internal recycling of phosphorus within the lake and is the final remedial action to be taken under the City's Cleanwater Partnership Project with the MN Pollution Control Agency. 20. City water resources staff recently completed a joint effort with the MN Pollution Control Agency, Audubon Council of Minnesota, and Dakota County to test an innovative method of using citizen volunteers to evaluate wetland quality. The effort began earlier this spring, ran through the summer, and involved hundreds of hours of volunteer time. An appreciation get-together was held on October 27 to recognize volunteers from the communities of Burnsville, Lakeville, and Eagan who participated in the project. 21. Water Resources Coordinator Brasch made a joint presentation with staff from Bonestroo, Rosene, Anderlik, Inc. at the recent Minnesota Water Resources Conference on the restoration of the Hayes- Delosh Ravine using bioengineering techniques. The talk was well received and generated much discussion on the proper application and challenges of using bioengineering techniques for storm water management applications. 22. Department Landscape Architect C.J. Lilly and Water Resources Coordinator Brasch recently completed work on design of a landing to be constructed on Schwanz Lake. The purpose of the landing will be to allow occasional weed harvesting activities in Schwartz Lake, where improved water clarities due to the Cleanwater Partnership effort are expected to increase rooted weed growth. Installation of the landing will occur next spring. 23. Water resources staff Brasch and Storland were invited to the School of Environmental Studies on the Minnesota Zoo campus to listen to presentations from over 100 students on studies they recently concluded on about 20 lakes and ponds in Eagan. For many students, it was their first exposure to lake ecology and field work. The event was part of an effort by the school's teachers to teach students how environmental work is used in the real world. 24. The winter issue of the Discover Us! brochure has gone to the printer. It should be at the post office for delivery this week and next. Registration begins December 1St 25. Winter activities announced in the brochure include numerous fun filled days at the outdoor rinks during the school winter break, family special events in January and February, the winter sessions of programs for preschoolers, and the line-up of winter sports for adults. 7• 26. Staff enjoyed working with seniors from Burnsville High School on October 30. Billed as a "shadowing" exercise to enable students to gain a better understanding of municipal government in action; the day also featured an opportunity for staff to learn from the students. Based on thank you letters received, the students found that their experience exceeded their expectations. 27. The Eagan Hockey Association will field 45 teams this season. This represents an increase of 5 teams from one year ago. The growth translates to a need for 8 additional hours of outdoor practice ice each week. In that growth is at older levels; bantams and peewees primarily, available ice in the 8:00-9:00 p.m. time frame may be sufficient to meet the needs of the association. Outdoor practice ice will then be virtually at the maximum available space. The next alternative is use of single rink neighborhood sites, which have been free of scheduled activity for at least 10 years. 28. The Department's CLASS computer registration software will be upgraded this month. The upgrade is touted to make the system easier, faster, and more flexible. Interface with the facility module, which the Department will install in 1998, is the prime reason for upgrading the registration module at this time. 29. Staff have agreed to host another USTA Challenger II tennis tournament in July of 1998. This level of tournament provides opportunity for Eagan youth, is easy to administer, however, it attracts rain like a magnet! 30. Eagan Hockey Association dry land practice continues at Goat Hill Park on Monday, Tuesday, and Thursday evenings. The activity ends on November 20 in order that preparations for base flooding can begin. 31. A full class of 35 senior citizens took advantage of the Departments' 55 Alive mature driving refresher course. 32. Dakota County staff has begun attending meetings of the South of the River Recreators. Staff hopes that a cross country ski event will grow out of this new alliance. In addition SORR communities will learn more of county facilities as potential program sites. 33. Loudi Rivamonte, Gregg Hove, and Rich Brasch were presenters at the Minnesota Recreation and Park Association state conference. 34. Staff will be reviewing the CIP with the City Council part of a workshop session on November 25. This will include the parks CIP, already reviewed by the commission (1998) and equipment needs for 1998 through 2002. 35. Work is progressing on the Civic Arena addition. A "November" updated cost contract is being prepared based on the latest construction information and from a preliminary review with the building department on code requirements. 36. The City Council recently (November 3 workshop) tentatively approved a site plan for the municipal center campus, which provides for an outdoor family swimming center. Staff has been asked to do additional reviews and prepare for consideration an R.F.P. for consultant services for a pool design along with a review process. 5 Advisory Parks Commission November 17, 1997 CONSENT AGENDA • CAIN ADDITION - ION HERBST 1. This development shall be responsible for a cash parks dedication and a cash trails dedication. 2. An Individual Lot Tree Preservation Plan will be required for Lot 2 at the time of building permit application. 3. Tree Protective measures (i.e. 4 foot polyethylene laminate safety netting) shall be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved during site development. 4. The applicant shall contact the City Forestry Division at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan. 5. The development should be subject to a cash water quality dedication based on the size of the undeveloped lot. • PARK CENTER SIXTH ADDITION - REGAL CINEMAS 1. This development shall be responsible for a cash parks dedication and a cash trails dedication. 2. The applicant shall fulfill tree preservation mitigation by providing contractual installation of 42 category B trees (or an equivalent number of category A or category C trees) into a nearby city park per city staff prepared landscape plan specifications. Installation shall occur spring 1998. 3. A tree preservation plan shall be submitted and reviewed by staff if additional tree removal occurs for development related to proof-of-parking requirements. • RAHN RIDGE 3RD ADDITION - RAHN RIDGE ASSOCIATES 1. This development shall be responsible for a cash parks dedication and a cash trails dedication. 2. This development shall be responsible for a cash water quality dedication. F MEMO city of eagan TO: ADVISORY PARKS COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: NOVEMBER 11, 1997 SUBJECT: CAIN ADDITION -JON HERBST BACKGROUND: Jon Paul Herbst is requesting a Preliminary Subdivision in order to split a 1.67-acre lot into two lots, located on Lot 1, Block 1, Post Addition. The site is located on the northwest corner of Sibley Hills Drive and Skyline Drive in the SW 1/4 of Section 4. The site is zoned R-1 Single Family and guided D-I Single Family (0-3 units/acre). The proposed project is consistent with both zoning and guide plan designations PARKS AND TRAILS DEDICATION: This development will be responsible for a cash parks dedication and a cash trails dedication. TREE PRESERVATION The Tree Preservation Plan should be accepted as submitted subject to the following: • An Individual Lot Tree Preservation Plan will be required for Lot 2 at the time of building permit application. • Tree Protective measures (i.e. 4 foot polyethylene laminate safety netting) shall be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved during site development. • The applicant shall contact the City Forestry Division at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan. WATER QUALITY/WETLANDS: The development should be subject to a cash water quality dedication based on the size of the undeveloped lot. There are no jurisdictional wetlands within this parcel. FOR COMMISSION CONSIDERATION: 1. This development shall be responsible for a cash parks dedication and a cash trails dedication. 2. An Individual Lot Tree Preservation Plan will be required for Lot 2 at the time of building permit application. 3. Tree Protective measures (i.e. 4 foot polyethylene laminate safety netting) shall be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved during site development. 4. The applicant shall contact the City Forestry Division at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan. 5. The development should be subject to a cash water quality dedication based on the size of the undeveloped lot. 7. Sheet 1 of 2 190/14 DELMAR H. SCHWANZ P9709 LAND IUIrvNYOlrf, 1NG MaMU.r U.b. LAw M TM NNM erMN.,. i. 14750 SOUTH ROBERT TRAIL ROSEMOUNT. MINNESOTA 55066 612/423-1769 SURVEYOR'S CERTIF.CATE II.I III.. U;l SCALE: 1 INCH 30 FEET • ` IRON PIPE MONUMENT Q~ NORTH LINE LOT 1. POST ADDITION S 89'56'57" E 214.07 vi 98,07-- r_ ui 116.00 10 15 5~ DRAINAGE 6 UTILITY EASEMENTS / % SHED 30 26.65 J(~ a(v / Rv ~ :'I / moo. ~ g~ W .„r P ti 2 / ~ y ~ r0 ti y 44/ 10 10 /oQv 5 51 o c 128.73 85.00 / 213.73 o S 90'00'00" w m p ----------------~KYL-3NE --------DRIVE------__~__-------_.._.,- Preliminary Plat: CAIN ADDITION Owner/Developer Paul Herbst 2890 Skyline Drive Tel. 452-2862 Eagan, NN 55121 Legal Description: Lot 1, POM ADDITION E::isting and Proposed Zoning: Single Family Residential Total Area: 26,022 square feet lot 1 13,800 square feet Lot 2 12,222 square feet Notes: 1. E::irting house and garage on propoposed Lot 1. 2. Area is served by city water and sanitary and storm oocer 3. No site grading to be done until permit application for Lot 2. , //1 I hareb ""fly that this surv.y. plan. or report was prerwred by m$ or undo my dlrett suparvlelon and IhN 1 4M a duty Rapldared Land Surwayor undo iM taws of the Slat* of Minnesota Datmar H. Schwan, Dated D9-1 O-97 r Minnesota Rap4Vtlton No. 662$ RECEn1Fr ,n7 1 a 1497 MEMO city of eagan TO: ADVISORY PARKS COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: NOVEMBER 12,1997 SUBJECT: PARK CENTER SIXTH ADDITION - REGAL CINEMAS BACKGROUND: Regal Cinemas are proposing a Planned Development Amendment to allow a 16 screen movie theater and a Preliminary Subdivision (Park Center Sixth Addition) consisting of one 10-acre lot, located at the NE intersection of Cliff Road and Cliff Lake Road. The site is zoned PD - Planned Development and was previously designated for retail use. The amendment is necessary to change the retail designation to a 16-screen movie theater. The City's Comprehensive Guide Plan designates this area for Commercial Planned Development. The proposed use is consistent with the Comprehensive Guide Plan PARKS AND TRAILS DEDICATION: This development will be responsible for a cash parks dedication and a cash trails dedication. TREE PRESERVATION: A tree preservation plan and a tree inventory have been submitted for this development. The inventory indicates that current significant vegetation consists of 24 significant trees. These trees are all located in the extreme northwest corner of this property. Tree species includes oak, blackcherry, and hackberry. Tree diameters range from 6" to 29". Site preparation for this development will result in the removal all 24 significant trees (100% of the total). According to the City of Eagan Tree Preservation Ordinance, allowable removal for this type of development (single lot, commercial) is set at 30% of the existing significant vegetation. With a significant tree removal percentage (100%) more than allowable limit (30%) there will be tree preservation mitigation required for this development. According to the City of Eagan Tree Replacement Schedule mitigation for this development calculates to 42 Category B trees or a cash mitigation of $12,600.00. Per Tree Preservation Ordinance, tree mitigation is to occur either: a. "on-site" (in addition to any landscape requirements and if sufficient room is available) OR b. on other property within the city of Eagan owned by the applicant (if sufficient room is available) OR c. on public/city/park property OR d. as cash mitigation. l• Staff is recommending that tree preservation mitigation requirements be fulfilled through the installation of trees (by applicant provided contractual services) into a nearby city park (probably Rahn Park). A landscape plan will be provided by staff before spring 1998 indicating location, species and size of trees to be installed. Mitigation will occur spring 1998. Discussion The applicant has been asked by City Planning Staff to indicate additional proof-of-parking capabilities for this site. The area chosen for this additional parking is located on an adjacent piece of property northwest of the site. This property is currently vegetated with 27 oak trees and 13 black cherry trees (ranging in diameter from 6" to 37"). Five oak trees are over 20" in diameter, with one oak tree measuring 37" in diameter (a specimen tree according to the Tree Preservation Ordinance). If this area is required to be developed as parking 34 of these trees will be removed (85% of the total). Mitigation for this tree removal calculates to 56 Category B trees or a cash mitigation of $16,800.00. This additional development and subsequent tree removal is not included within the submitted development proposal. Staff is recommending approval of the Tree Preservation Plan as proposed with the following conditions: • To require that the applicant fulfill tree preservation mitigation by providing contractual installation 42 category B trees (or an equivalent number of category A or category C trees) into a nearby city park per city staff prepared landscape plan specifications. Installation to occur spring 1998. • To require that a tree preservation plan be submitted and reviewed by staff if additional tree removal occurs for development related to proof-of-parking requirements. WATER QUALITY/ WETLANDS: Water quality requirements for this parcel have already been met through the construction of a detention basin that is designed to serve this portion of the Park Center Planned Development as well as other commercial developments to the east. There are no jurisdictional wetlands on the site. Therefore no action is necessary with regard to water quality and wetland issues for this parcel. FOR COMMISSION CONSIDERATION: 1. This development shall be responsible for a cash parks dedication and a cash trails dedication. 2. The applicant shall fulfill tree preservation mitigation by providing contractual installation of 42 category B trees (or an equivalent number of category A or category C trees) into a nearby city park per city staff prepared landscape plan specifications. Installation shall occur spring 1998. 3. A tree preservation plan shall be submitted and reviewed by staff if additional tree removal occurs for development related to proof-of-parking requirements. /D i PARK CENTER DRIVE 8 ! ^ ! 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(s+l f Ih1.791 Ov.e. spy .e« e««r . r w... `r... r ...r .w........ ..u.. wa «w. . .I n I.~y ,.,e '...o t n7,1RU1 ....,..e-.. w..r...a w • ..w~ ..I w ~.,.~...w....w , l a..iw1_ • WeStwooti C.o:71~:..........•°....`.^:i':."..".S:"'--«- M• A60 oar[ D. Regal (Snemu Preliminary tons/w " " Centres Group, LT Planti ng Ylan SP 1 DAIE-REC 1`10 1 ILL J, ~ - I MOD ;~fjr; ! j,t'~ - ~ `~_c ,'fit ~ ro -q 10 m a o 14 YS{ I O$I 1 C r _ oa ti> - Sir t 1 zo-a,uT ,rz.co- ! .I ~ , - H ¦ 4 E E O e 9 2 a o c r Q jQS 1(F~ i c E s s 7 p ~ ~e tt• I~ I I I! I I I S' r i E ao•>Y , 1050- q o - 1 I Q qq FF j r ~ 1 i, ' • ~ A ~ ~ E ~ ~ R ~ ~ , a ' i a : b ~ ~ ~ L > c s1 1. r 9-~F~l0 M NC a itM 3t Cfl ~~D7 i e~i- al, z O r PARR CENTER DRIVE - 4z- j Q' ~LL ,06 5,~ I ,tab . o Al, to vt irtco - X f \ i { V ~ oV r t\ fir.-a-•-~. ~ i ~ i i f~ Iv - r k Lao - ` ' "'BSf~a.66'C•iJ3"--:5 • pS \ ~ ~ ,1~ '1-- ri . ` \ 1 3 ROAD x' e S 1 s r b 8? SIs?dBi~:~:~E~~?':$~~:~~~~^~€.,.,~€~~:~€~°?$ ~ ro• ea <E : s; 0-~8 s ~g;g ~ < QX1 4i . ~ g6C• Ct q ~ ~ k' G6. z~ • ° u~lz zz zaaaasaaaxaz aaaz a-x ra`tl `rt ?~"'i :5"~ C• z .p, z;F ?F? m ~ xaraz zzz zzzzz.az:as aazi - z'13iSaa gg~3gg 4 Sal iii?3i ~Si3 a'~io ii!- -°s "33i~~'S a~..e _ q.1Z g ~ i _ ° o ~°F°q~e°ogox' • °"fie S•a •°8$'odo S 2 ~°i > . Hill, 3 a ~i ! °{o, °'f~o g g o e°SCOt ~~n 53333eea F,i3 SQ !~3_1~~ ~£fe32_ L$l~E3c~n'a~e-L~2 e3333 ~ $ p~ _ t€~° ei61;3etnni3ts - 0 3 o, _ ..a a nC _ ~r MEMO city of eagan TO: ADVISORY PARKS COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: NOVEMBER 12,1997 SUBJECT: RAHN RIDGE 3RD ADDITION - RAHN RIDGE ASSOCIATES BACKGROUND: The applicant is proposing an amendment to the city's Comprehensive Guide Plan to change the land use designation from LB, Limited Business, to CPD, Commercial Planned Development. A subdivision of the 2.42 acre parcel into two lots is also proposed, as well as an amendment to the existing Planned Development to allow a 38-unit motel. The subject site was originally a part of the Mission Hills South Planned Development that consisted of mixed residential and commercial land uses. The southern portion of the PD consists of single family and duplex development. In 1985, the City Council approved the Rahn Ridge preliminary plat for the Cedar Ridge Church and 25 duplex lots within the PD. The only remaining undeveloped property within the PD (this 2.42 acre site - Lot 2, Block 1, Rahn Ridge 2"d Addition) was designated for Limited Business uses and is currently guided Limited Business in the city's Comprehensive Guide Plan. In May of 1996, an amendment to the PD was approved which called for a 20,000 s.f. office building to be built on this site. The majority of the site is flat and slopes gently to the south. The site was graded with previous development and is open with no significant vegetation. Access for Lot 1 is proposed through two shared accesses onto Rahn Cliff Road. Access to Lot 2 is also proposed to the north onto Rahn Way. The proposed motel is a two-story motel consisting of 38 units. A pylon sign is proposed at the northeast corner of the site. The architecture is brick with steel lap siding, a gabled roof and asphalt shingles. Although specific plans for the future office building on Lot 1 have not been submitted, the office is proposed to be just under 12,000 square feet and the applicant has indicated the architectural design and materials will be similar to the existing office building adjacent to this site. PARKS AND TRAILS DEDICATION: This development shall be responsible for a cash parks dedication and a cash trails dedication. TREE PRESERVATION: There are no tree mitigation issues relative to this proposal. WATER QUALITY/WETLANDS: This development is located in drainage basin A upstream of Cliff Lake. A portion of the development will discharge runoff to an existing detention basin north of the proposed development, with the remainder discharged to a storm water pond to the south that already receives runoff from Interstate 35E. Because of the small size of the development, a cash dedication in lieu of on-site ponding is recommended. There are no jurisdictional wetlands within the development. Staff recommends that: • A cash dedication in lieu of on-site ponding be required for water quality. FOR COMMISSION CONSIDERATION: 1. This development shall be responsible for a cash parks dedication and a cash trails dedication. 2. This development shall be responsible for a cash water quality dedication. /1. NV1d ]dd3SINd1 oon-~a lis; ~N9.• CLiK lofI e 0099-90 (rig) Y`MA b iW 2L199 Nh NV0Y3 'Jw~NYY Du n,•ao Ohw,.t• S_ 319J0 WO NW 5002 ON~70~H 531viO055d Od39018 NHV8 3 d 3do SON vp NOU(ow NH Yd a, u '9999 '99• 8 999 4 4 WO Ftlzh all F a F h *R p 2 7 x Gs BFI' B~ Q o o 0 0 o E q~'~ gAi 36 b gg w z Sy J R A g a ~!e si a F 3y ~aJ J t2 ' 22 ~8 ~ a N w W 41 9 LO Og Q99 f \ < M77 b7-11-7-77-7771-77-7 I I I kF ~,v / F C, in 6 II) LL b tl E~j J~ T17 F1 I ~ ~~I ~ Tf~f ~ 1 I 1 I ~ V ! - Ij C 6 E I C A-A I h } ^ g II i : . I q o N? - If P ^ -T- I I D °m s -t_ z k si _ °LL D - s~ G -I-Y IlIi N ^ a - x a P j u I I~~ 5 J~ > w~ _ a'r I sy i _ 146 1 - .mss--------- =a L_ Q I r'------------------------- JNIOVHJ °WI13Hd circc fos),,,.w w•ovf OD99 NP V ~ 2 b wu> o.nr, wra ,ra cax tt1GS Nn ' 3+wc Mvo °a Soot toot ° M ON/7 709H s31VIDOSSV 30 a a NNNVId Alflll 9NIOYdO ° NOLLIOOV OMf 3JOIM NHVi! a^ e a I pill c_~-'iHj6b 6 C S ° C R Z= cc mil May CC M NI N n ss~ 1-~.~T-c+ss~v a-tss P~ rf Y i ate .r P ~ " ~ ~ ,C ~ i ~ I I 1~. ? , ~ ? 1 ' i i I i-~ / i.' i 13 ~tdleyy hI~ ' I. ^ i~ sows v, / W j N _ _ / uis I 9Ylol li ~!T~~d ~ l fit, m I } a i1i li ! a=.~1~ txi I i I i I R1i 'atb-. _ 1..•I pp 177 -"We« a- Mw 4 \ _ - - lie I µ NiVI'~ 1Vk - - - - - - - - - - - - - - - - - - - - I / RAHN RIDGE - =z~z 3RD ADDITION Z I, Q I I SITU DATA: LOT ! 1018. SITE AREA - 0 012 50. fl. - I .236 At / \ TOTAE eORO AG AREA .13,216 50. /T.. O.bp AC. _ _ _ _ _ _ TOTAL RUIDIAI PAARINO AREA w 29012 50. R. w 0.666) AC - - - - TOTAI PYMI ' G SPACES _ - - _ - - m ia- _ es w _ ~s - - _ s s ~a YPERNOUS AREA - 65.2 2 COVERAGE -1 P~ ~a _ eeeee~ ...-.i» -•.J-- - (1323550Of. X 0.8) /160- 77 SPACES WQUWD SlTL' DATA: LOT ,Z bat=t - 1 • , i TOM PARKMD AREA ~ M 3e.720 M. FT. _ .66E5 AC. 5 6 S, V! 11` ENV - - J a 101A1 PA "G SPACES 110 4 FE s ~W T _ _ . - _ f I I M = IuPF RnOUS AREA 6R.9 COKRACE a r i M \ 'Y ~l ~i`~ I I I I 4 a =~m1 - 11 Lll + 1 I I I I I I I I 1 ,y I 4~ ~0 11 O ( a 1 a- p ;1 6A~c' a I" Q) p 1` { _ ` I j _I L_~ 1~_I 1 J_ I ~j { { PROPOSED PROFESSIONAL iieM^, OFFICE BUILDING V: { 1p { ).248 50. FT. '1115 PARKING SPACES -~f A• 1 ,I III 71 PARKING RFO. rz•l - - -~1 PFOFESTSIOIJ AL iI _ I~ 1 EF.E=928.5 Ip Ilr BUILDING _ «q { . 7 1 9 - 11.305 SQ. FT. \ - - { r- Aa I - HJ.253H I I° I 1 I,J IL / _TT-1-rn-7 717T-1 I I 1I I I I I I I I I I I I I v / I ~K X I S T I N G I - 1 1 I I I I 1 I I I I I \ - / of o L 11-14 t++ -1--14 44 o 1 l~ 1, 1 1 1 1 1 1 1 1 1 ' y4' ~ iM c °ORe1o 1 1 1 PARKING + r / &a zs<$ ! ! e ! ! Y N s 1A R1:R Ra 10 0 b SID .o SCALE IN FEET SCALE? 1 INCH = 30 FEET L vw„ RAHN RIDGE a r a R SITE DATA: ARCH SO FT. ACRES: I 3RD ADDITION FXISONG LOT 2 105,572 2.4236 RANK RmsF 2ND. Ann I I - LEGAL DESCRIPTION PROPOSED I OT 1 62012 1.4236 i r,I z ewu t Nw« mo~E ao o RANK RIDCF 3RD. ADD. RPOPOSEC 101 2 43.560 1.0000 RA IN RIDGE 3RD. ADO. P. s. p, y_ ° LOCATION MIAP: CURRFMT 7ONING PD , rR Nn(7 :FD ZONING PD 0 J "I.1,44 N7 COMP CI AN DES I n soS„ki I I ~PfN` COMP PI AN DES To d 1~ se=ts I€Bia :.Yg 3 I =t La 7 .4 . co~ sl I - „4 I e INDEX: L _ _ _ _ _ _ x,.es_ 3 / 1.) PRELIM/NARY PLAT / COYERSIEET 5 I 2.) SITE PLAN / LIGHTING PLAN 6 - I J.) CRADINC / UTILITY PLAN I 4.) LANDSCAPE PUN is 2 2 5.) ARCHITECTURAL DRAWING. LOT 1 J V I ,1 / d? .r w WINp Irwb e. o!e £ r / ~ I p v°"o / \ I a-- N Y -i------------~ Wa o 0^8 Q~ rWs I / ern I ~ / Q i i'~ "`,r" n""• SCALE IN FEET / SCALE: 1 INCH = 50 FEET RECE1VECJ OfT 2 n 19J7 libur Neighborhood Builder November 11, 1997 Honorable Mayor and Members of the City Council City of Eagan Municipal Center 3830 Pilot Knob Road Eagan, MN 55122-1897 Re: Brown Property ("Pinetree Pass") revised Preliminary Plat application. Rezoning of approximately 57.36 acres to R-1 and approximately 15.30 acres to Public Park. 127 lots. Dear Mayor and Members of the City Council: Thank you for this opportunity to share with the city council our positions regarding the development of the Brown Property. We remain very hopeful that we will be able to continue with the development of another quality Lundgren Bros. neighborhood Phone 612.473.1231 ty Fax 612.473.7401 community of detached single family homes on this fine parcel of property in your city. It is to be hoped that, with the concessions we have offered with this revised plan we will gain ast Wayzata Boulevard your support and we can secure an affirmative vote at the city council meeting on Wayzata, Minnesota 55391 November, 18, 1997. Time being of the essence. Builder License No. 0001413 As you may expect, Lundgren Bros. was one of many real estate developers that received from the Brown family a request for a proposal to acquire their family's land in Eagan. We are certain that they received a multiple of offers to buy this parcel. Clearly, the property remains one of the last large parcels in the city available for development, and it is not inexpensive. For a long time Lundgren Bros. had hoped for an opportunity to acquire this site. After months of healthy deliberation and negotiations Lundgren Bros. was selected as the developer of choice. It is probably fair to say that Lundgren Bros. and the Browns found together a common foundation of ideas and we are very pleased that they had confidence in our ability to achieve success. We then continued to submit to the city our application to subdivide the property into 129 residential single family detached lots. The centerpiece of our proposed neighborhood was a hallmark feature that Lundgren Bros. has included in most all of its current generation of neighborhood communities. This feature was a park to be owned by the home owner's association of Pinetree Pass. Although there was general support for our proposal, regrettably, the city staff and the Parks Commission could not support the park component of it. Please, let me share briefly with you why we submitted the plan with the home owners association park. About Eight years ago Lundgren Bros. made a strategic decision to try to distinctly differentiate its neighborhoods from its competition. We felt it no longer was good enough to just provide good sites, an interesting curvilinear design, more landscaping 23. and a strong entrance feature. We thought that with increased buyer expectations and heightened competition, we were going to have to come up with an advantage that for the consumer was definite. An advantage that spelled value. Periodically, over the years we traveled around the country looking at how the best developers were creating neighborhoods. We noticed that they often included in their developments, as an amenity feature, home owner's association parks. We realized this concept was absent from new neighborhoods being developed here in the Twin Cities. We found this idea intriguing and conducted focus groups and did some additional research and decided this was a way we could deliver greater value to our buyers while at the same time providing us with a competitive advantage. In 1990 we developed Churchill Farms, our first neighborhood with a home owner association park. Since then we have developed Longacres, Springfield, Foxberry Farms, Heather Run, Plum Tree, Woodwinds and The Palisades at Nottingham all with home owner's association parks. Similar neighborhoods are being planned now as this feature has become a signature of many new Lundgren Bros. neighborhoods. The outcome for us is that our customers like the idea and perceive it to be a value they can not find elsewhere. We have also found that our customers find our home owner's association parks to be a distinctly unique selling point for when they decide to sell their home. When we were preparing the site plan for Pinetree Pass we believed the buyer demographics and the land features provided an opportunity for us to include a home owner's association park there as well. At the neighborhood meetings and at the Parks Commission, much to our dismay the idea of a park owned by the home owner's association did not sit well. The residents wanted this 10.9 acre space to be accessible to the public and appeared inclined to have its use remain passive. However, ownership of the park land was not the only issue. There also were discussions about the total amount of land being dedicated by Lundgren Bros. for public park purposes. Some thought it should be a lot more. There were questions regarding the amount of land dedicated for active park purposes as well. There was little consensus whether what specific uses would be appropriate, or acceptable in the public park. We judged the resident's sentiment for the uses (either passive or active) in the active public park area as somewhat evenly split. On October 28, 1997 we appeared before the city's Planning Commission and I am sorry to say that our application was denied. If I may say, we are accustom to receiving an affirmative vote, so I obviously was disappointed with the result. Nevertheless the Planning Commission did what they thought was the right thing to do and I know from their comments that they really wanted to approve the plan, but they just were not comfortable with the park component as we presented it. As a result of the lack of support for our park plan and after careful deliberation, we have now submitted to the city a revised plan. We have removed from the plan the park owned by the home owner association and replaced it with a passive public park. We also removed two lots allowing for direct street access and a parking lot for the active park area and permitting the two park areas to be physically and visually linked with one another. Although this revised plan does not match our strategic vision for new Lundgren Bros. neighborhoods, we are now resigned for the need to move this application along to salvage this project. We sincerely hope this compromise satisfies most everyone's concerns and gives you substantive change that you can support. With this revised plan we are trying to provide something for everyone while at the same time attempting to keep this project marketing acceptable and economically feasible. A 24 business fact that we cannot ignore. We have eliminated the home owner's association park as requested by the neighbors, Park Commissioners and Planning Commissioners. With the revised plan we propose to dedicate, with a passive covenant, this 10.9 acre space as passive public park. Along with this large passive park dedication, we have expanded the active public parcel dedication by eliminating two lots from the plat. The revised Preliminary Plat now contains 127 lots rather than 129 lots. From a financial perspective the elimination of these two lots is very painful for Lundgren Bros. The expanded active public park dedication by Lundgren Bros. is now 4.4 acres. The total gross acreage for park dedication offered now by Lundgren Bros. equals 15.3 acres (21% of the total gross acreage of the site). When the active public park dedication by Lundgren Bros. is combined with the adjacent parcel already owned by the city (and earmarked for active public park) then the active public park area now has 8.9 acres of land for active park development. Attached to this letter is a memo to me from Rick Sathre of Sathre-Bergquist, consulting engineers and planners, that explains all the calculations for the park dedication. We have included with our revised plat a conceptual park layout for the 8.9 acre of active park area. This layout is intended as a spatial need's analysis only. We used the city's park "goal" needs list to establish a likely combination of active uses These include a: 1. Parking lot for 22 cars. 2. Serpentine 8' wide bituminous walking/biking trail 3. Child's play area. 4. Youth baseball field. 5. Youth soccer field. 6. Sliding hill. 7. Basketball or Volleyball court. 8. Open playfield area for informal field games. While we are sure we have not been able to satisfy each item on everyone's list, we believe this revised plat now has something to make almost everyone happy. This goes for us too. We truly hope you can see that we have tried to be accommodating to as many people as possible by granting concessions. We hope this new plan meets your satisfaction and that you will lend your support. For the Planning Commission meeting, we submitted to the city a memo outlining a number of items in the Staff Report that we felt warranted further discussion. Since then, we met with city staff and believe we have most of these matters worked out. This morning I received a copy of a memo dated November 10, 1997 from John Gorder to Tom Colbert dealing with these matters and I need to comment on a few of them as we continue to disagree. We need these few items clarified by the City Council. The other items I believe we have worked through. The items listed below. numerically correspond to those referenced in the John Gorder's memo. Item # 8 Condition 10 (Well Site) Lundgren Bros. believes there are better alternatives for a well site than the one selected by staff. Lundgren Bros. is willing to pay the $500. per site fee for this discovery as described in the Staff Report and will work with the staff on this. More importantly however, we dispute the suggestion in the staff report where it is implied that Lundgren Bros. should receive as compensation for the taking of a lot for the well, only the value of unplatted property. We ZS. believe that we should be compensated at the fair market value for a fully developed lot. Item # 11 Condition 12 (Trenton Lane) This matter was discussed with John Gorder and we thought he had already agreed to leave Trenton Lane intact. If the city decides it wants the Trenton Lane dead end removed, it should be the city's responsibility. Because Trenton Lane is outside the boundary of the Brown property Lundgren Bros. does not believe it has any responsibility to remove it. We further believe that any road connection from Pinetree Pass to Trenton Lane is clearly unwarranted due to grade changes and the six other external connections that already exist into Pinetree Pass. We believe this connection would constitute poor land planning. This is why we proposed not making the road connection and placing a trail there instead. We prefer to leave Trenton Lane intact. Financial Obligation We continue to be perplexed and suspicous about any lateral benefit of the trunk water and sewer lines described in the Staff Reports. We will continue to try and understand the city's position on this. Thank you very much for your consideration on this matter. Very truly yours, Terry M. Fo rd President, Land Development Cc: Tom Hedges, City Administrator Ken Vraa, Director of Parks and Recreation Mike Ridley, Senior Planner Shannon Tyree, Planner David Hinners Rick Sathre Memo To: Terry Forbord, LUNDGREN BROS. CONSTRUCTION, INC. From: Rick Sathre CC: 5401-512 Date: November 10, 1997 Re: PINETREE PASS Public Park We have revised the Preliminary Development Plan for the PINETREE PASS neighborhood. The 10.9 acre Homeowners Association open space area has been converted to a Public Passive open space. The Active Public Park area has been expanded from 3.7 acres to 4.4 acres, with the elimination of two homesites. The total public park area is now 19.8 acres, including 4.5 acres already in City ownership. Your park dedication would be 15.3 acres in this proposal. We have added a Conceptual Park layout in the 8.9 acre, active park area. We used the City's park "goal" needs list to establish a likely combination of active uses. These include a: 1) Parking lot for 22 cars 2) Serpentine 8' wide bituminous walking/biking trail 3) Child's play area near the parking lot 4) Youth baseball field (260' foul lines) 5) Youth soccer field (150' by 240) 6) Sliding Hill 7) Basketball or Volleyball court 8) Open playfield area for informal field games This layout has not been endorsed by the City and is intended as a spatial needs study. We have taken care to preserve the significant trees east of the parking area, as well as the trees in the north central. knoll area. We assume that the play field areas and parking lot would be graded to create plateaus for each specific use. We have calculated the following areas to further explain the LBC park dedication proposal. GROSS SITE AREA: 72.66 Acres PARK DEDICATION AREA: 15.3 Acres = (21 % of gross area) • Page 1 21 A portion of the PINETREE PASS site has been previously designated for regional storm water ponding. In fact, 10.7 acres of the site has a Drainage & Utility Easement, already given to the City, over it. City staff is investigating a new ponding alternative that will, potentially, raise the normal pond level to 896.0, and revise the 100 year flood elevation to 904.7. Assuming this ponding revision, the site's Net Useable area is changed. The site area which would be flooded at the 896.0 normal pond level is 1.89 acres. The Passive Public Park includes 1.81 acres of this normally flooded land. The site area which would be flooded at the 904.7 elevation (100 year flood level) is 9.24 acres. The Passive Public Park includes 7.47 acres of this 100 year floodplain. The site area net of the normal level of the pond is 72.66 - 1.89 = 70.77 acres. The site area net of the 100 year flood level is 72.66 - 9.24 = 63.42 acres. The dry park at normal pond level is 44 acres "active" + 9.09 acres "passive" = 13.49 acres (19.1 % of dry land) and (18.6 % of the gross site.) The dry park at the 100 year pond level is 4.4 acres "active" + 3.43 acres "passive" = 7.83 acres (12.3 % of dry land) and (10.8 % of the gross site.) • Page 2 z. ``;4 _ - 12 7- 1 I C4;?t RD) - CLIFF - _ RDAD' _ ®t k II IIII''~ RICNARDS fj~tt ^ tl w, ~,~r s„ yl s I I It 1 y Ii. (1 L...1 f •I \ .,'4 \ 'L+I iiti1 1t 1. Sa D at: a f ; TRENTON I RUQLI to I L I'~ EA I ' Sid (ACll,c . AV=, C); m I m ~ 1F~A FCM LM) I J l !~.#M ; ~r o _ Imo- w ~ t I s a s - M1%Aiala.a • S I I 1 CYIMR_POrO Lm W.0 \ P. lk 3 II _r I Ar !1 PUBLIF,• AS VE• NATURAL \ Qn A I u AREA __NATIVE GRASSES k \ r Z C7 7 _ LANDSBAPING TN 8s ' PITUMINDUS. TRAN-W I I I IR ly f ~ A r R e a+ I e/ # f 'i I I, µl~ I 0 I I I I r at_ bAmK r/I[tl lice mr~lala> I, )k + • f 10, i~ rTS U, .ITS!., 77 ~'I 1 I I II i i ` Ir./1I 1 ti .'I \ - III `I'Ll,!a~r !Il Y. L ' , 1 / y ~I I I{pr., i I ipI I`I L 4I J7•. 1 1 ~s~a t~~ y' A G _ I III 1" t '1 Il,, 1 r 1 ',III II OCa '~s :k`~ f •r r,.i- - - r.k} qJ r 1' `,1 *Lt ~A ZZ m Z m ?~i \I r 11 1 •j s'A f*1 ; 41 v?~, ;I a `ty.'` 1.=., .ijr_;~ a a I r _ r n _ 5 C!1 i7 z Q cm rm ` t y K C) A Ijl1~ I q 1~ k F•1 = y Q ~ I 'S9 , ;4 1 V spp _ U!?LLTN~TpN yAp ^~~1' MEMO city of eagan TO: ADVISORY PARKS COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: NOVEMBER 12,1997 SUBJECT: 1998 PROPOSED PARKS AND TRAILS DEDICATION BACKGROUND: The Advisory Commission annually reviews parks and trails dedication fees and makes a recommendation to the City Council for fees that take effect January 1. HISTORY AND DISCUSSION: Eagan's park dedication is based on average land values for the type of zoning (density). Consequently, as land values increase so will park dedication fees. The net effect is to have the developer make either a cash dedication or a land dedication of equal value. Several years ago, Eagan added the park trails dedication. Only Eagan and Lakeville separate the trails dedication from the parks dedication. The trail dedication fee is based on the cost to construct trails and the number of miles of trails projected to be constructed throughout the City. Inflationary costs to construct trails drives the increase in trail fees rather than land values, however. Other Communities Staff has again contacted several growth communities to find out what they are currently charging for cash dedications. • Plymouth charges $1,400 per residential unit without making any distinction between types of residential units. In 1996, Plymouth charged $1,175. Changes for 1998 are to be reviewed in January. Plymouth charges $4,500 per acre for commercial and industrial. • Eden Prairie now charges $1,450 per residential lot and the developer is responsible for trail construction. Staff does not have Eden Prairie's 1996 rates, however, in 1995 they charged $945 per unit. Eden Prairie charges $4,200 for commercial/Industrial. • Maple Grove charges $1,060 per residential unit and 1998 charges have not yet been determined. Industrial property is charged $2,775 per acre and commercial $3,600 per acre. • Lakeville has not reviewed it's 1998 rates yet and last year had only a modest increase in park and trail dedications ($25 each). Park dedication is now $925 per unit and trail dedication is $225 per unit. Commercial/Industrial is based on 5% of market value. Eagan's History. Below are the dedication fees for 1995, 1996 and 1997. The column identified as land value reflects values from 1997. Average 1995 1996 1997 Market Value Single Family $875 $950 $1,042 $25,900/acre Duplex 791 884 1,038 25,900/acre Townhouse/Quad 723 800 777 32,900/acre Apartments/Multiple 726 775 772 35,900/acre DISCUSSION: Typically, staff has been able to review the history of land sales to help determine the park dedication fees. Clearly, the current value for single family land is understated. The three developments of significance this year, Murphy Farms, Pinetree Pass and Pulte Homes were all reportedly in excess of $45,000 per acre. The City also has an appraisal of property adjacent to Patrick Eagan Park (done in anticipation of a possible acquisition) for $25,000 per acre. An argument can be made that each parcel is not "raw land" , but has access to utilities or has improvements that increased the value of the property. With this as background, staff would recommend that single family residential property be set at $30,000 per acre. This would increase single family fees to $1,208 per unit. (Each $1,000 increase in land value would increase dedication fees by about $40.00) Multiple family dwellings have also increased, but the perception is that the increase is not as significant as in single family homes. Staff had applied a 6% land value increase to 1997 values for other than single/duplex to calculate proposed 1998 fees as follows. Units per Cash Equivalent per Housing type Average Market Value 100 population Residential Unit Single family $30,000/acre 29.8 $1,208 Duplex 30,000/acre 30 $1,200 Townhouse/Quads 34,875/acre 50.8 $ 823 Apts/Multi 38,054/acre 55.8 $ 818 COMMERCIALANDUSTRIAL PARKS DEDICATION REQUIREMENTS: Eagan's 1997 fee is $3,200 per acre, and when combined with trails dedication, nearly matches that of Plymouth. Only Eden Prairie is higher. A $100 increase would match that of Plymouth and would represent a land value of $56,000. Commercial/Industrial $3,200/acre $56,000/acre land value TRAILS DEDICATION: Trails dedication fees are currently $150.00 per residential unit. This fee was not adjusted in 1997 because there did not seem to be any increase in construction costs; the primary ingredient that makes up the trail fee. However, there was an increase noted this year, perhaps due to the busy construction season. A modest increase to $160.00 is recommended for residential and $900.00 for Commercial/Industrial. 1997 Proposed 1998 Residential $150/Unit $160/Unit Commercial/Industrial 880/acre 900/acre 3d. FOR COMMISSION ACTION: To review and make recommendations for 1998 parks and trails dedication fees. Proposed 1998 Parks Dedication Fees: Units per Cash Equivalent per Housing type Average Market Value 100 Population Residential Unit Single Family $30,000/acre 29.8 $1,208/unit Duplex 30,000/acre 30 1,200/unit Townhouse/Quads 34,875/acre 50.8 823/unit Apts/Multi 38,054/acre 55.8 818/unit Commercial/Ind. 56,000/acre 3,200/acre Proposed 1998 Trails Dedication Fees: Residential $160/unit Commercial/Ind. 900/acre ATTACHMENT: City of Eagan 1997 Park and Trail Dedication Policy 33. CITY OF EAGAN PARK DEDICATION POLICY 1997 POLICY ADOPTING STANDARDS AND GUIDELINES FOR DETERMINING THAT PORTION OF LAND BEING PLATTED, SUBDIVIDED OR DEVELOPED WHICH IS TO BE CONTRIBUTED TO THE CITY IN LIEU OF SUCH CONVEYANCE OR DEDICATION, ALL AS PROVIDED BY SECTION 13.20 OF THE CITY CODE. PURPOSE: The City Council recognizes it is essential to the health, safety and welfare of the residents of Eagan and persons working in Eagan, that the character and quality of the environment be considered to be of major importance in the planning and development of the City. In this regard the manner in which land is developed and used is of high priority. The preservation of land for park, playground and public open space purposes as it relates to the use and development of land for residential, commercial/industrial purposes is essential to maintaining a healthful and desirable environment for all citizens of the City. The City must not only provide these necessary amenities for our citizens today, but also be insightful to the needs of future citizens. It is recognized by the City Council that the demand for park, playground and public open space within a municipality is directly related to the density and intensity of development permitted and allowed within any given area. Urban type developments mean greater numbers of people and higher demands for park, playground and public open space. To disregard this principle is to inevitably over-tax existing facilities and thus, diminish the quality of the environment for all. The City's Park Systems Plan Study has established minimum community criteria for meeting the needs of the residents of Eagan. In order to meet the community needs for parks and open space, 15 acres of park shall be required for each 1,000 residents of which 12 acres shall be designated as neighborhood parks. This shall be the standard upon which the City shall establish its parkland and parks cash dedication. It is the policy of Eagan that the following standards and guidelines for the dedication of land for park, playground, and public open space purposes (or cash contributions in lieu of such dedication) in the subdividing and developing of land within the city shall be directly related to the density and intensity of each subdivision and development. 34 City of Eagan 1997 Parks Dedication Page 2 2. RESIDENTIAL PARKLAND DEDICATION The amount of land to be dedicated by a developer shall be based on the gross area of the proposed subdivision, proposed type of dwelling unit and density. Census data for 1995 of 3.3 residents for single family, 3.3 for duplex, 1.97 for townhouse/quad. and 1.79 for apartments has been used as density standards for formulating calculations in meeting the criteria of park needs of Eagan residents. The formula for land dedication: The greater of 1) proposed unit per acre 2) zones density. DWELLING UNITS LAND TO BE DEDICATED 0 -1.9 units per acre 8% 1.9 - 3.5 units per acre 10% 3.5 - 5.9 units per acre 12% 6 -10 units per acre 14% 10+ units per acre Add .5% for each unit over 10 3. STANDARDS FOR ACCEPTING DEDICATION OF LAND FOR PUBLIC PARK PURPOSES A. Land proposed to be dedicated for public purposes shall meet identified needs of the City as contained in the Park Systems Plan and Comprehensive Guide Plan. B. Prior to dedication for public purpose, the subdivider shall deliver to the City Attorney, an abstract of title or registered property abstract for such dedication. Such title shall vest in the City good and marketable title, free and clear of any mortgages, liens, encumbrances, assessments and taxes. The conveyance documents shall be in such form acceptable to the City. C. The required dedication and/or payment of fees-in-lieu of land dedication shall be made at time of final plat approval. D. The removal of trees, topsoil, storage of construction equipment, burying of construction debris, or stockpiling of surplus is strictly forbidden without the written approval of the Director of Parks and Recreation. City of Eagan 1997 Park Dedication Page 3 E. Grading and utility plans, which may affect or impact the proposed park dedication, shall be reviewed and approved by the Parks and Recreation Director prior to dedication, or at such time as reasonably determined. F. To be eligible for park dedication credit, land dedicated is to be located outside of drainways, flood plains or ponding area. Grades exceeding 12% or unsuitable for parks development shall be considered for partial dedication. Where ponding has been determined to have a park function, credit will be given at a rate of 50% of the pond and adjoining land area below the high water level; a minimum of 70% of land above the high water mark shall be dedicated before pond credit is granted. Other City park dedication policies relating to pond dedication must also be complied with. In those cases where subdivider's and developers of land provide significant amenities such as, but not limited to swimming pools, tennis courts, handball fields, etc, within the development for the benefit of those residing or working therein, and where, in the judgment of the Director of Parks and Recreation, such amenities significantly reduce the demands for public recreational facilities to serve the development, the Director of Parks and Recreation may recommend to the Advisory Parks and Recreation Commission that the amount of land to be dedicated for park, playground and public open area space (or cash contributions in lieu of such dedication) be reduced by an amount not to exceed 25% of the amount calculated under paragraph 2 above. G. The City, upon review, may determine that the developer shall create and maintain some form of on-site recreation use by the site residents such as tot lots and open play space. This requirement may be in addition to the land or cash dedication requirement. 4. CASH DEDICATION If, at the option of the City it is determined that a cash dedication shall be made, said cash shall be placed in a special fund for Parks and Recreation use and deposited by the developer with the City prior to final plat approval. 8(e - City of Eagan 1997 Park Dedication Page 4 The City Council, upon review and recommendation of the Advisory Parks and Recreation Commission, shall annually determine by resolution the park cash dedication fee per residential unit. Said fee shall be determined by the average market value of undeveloped residential property by zoning classification, served by major City utilities, divided by the number of units per acre which shall provide the equivalency of twelve acres per thousand population. Said cash dedication, effective January 1, 1997 shall be: Cash Equivalent Units Per Per Residential Housing Type Average Market Value 100 Population Unit Single Family $ 25,900 per acre 29.8 $1,042.00 Duplex $ 25,900 per acre 30 $1,038.00 Townhouse/Quad $ 32,900 per acre 50.8 $ 777.00 Apts/Multiple $ 35,900 per acre 55.8 $ 772.00 Cash dedication shall be determined/computed at the rate in effect at the time of final plat. 5. INDUSTRIAL/COMMERCIAL DEDICATION REQUIREMENTS Subdivider's and developers of commercial/industrial land, including commercial/industrial portions of Planned Developments, shall be required at the time the site plan is approved and building permits are issued to dedicate to the City for park, playground and public open space purposes, an amount of land up to 7.5% of the net land area within the development as determined by the City. In those cases where the City does not require park or open space within such developments, the City shall require payment of fees in lieu of such land dedication in an amount equal to $3,200 per acre of net land area, or such amount as determined by the City Council. Cash shall be contributed at the time of approval of each final plat or at the time of site plan/building permit approval. The fee dedication requirement for all commercial/industrial plats which have received site plan approval prior to January 1, 1983, but have not been issued building permit, approval from the City shall be in an amount equal to $.035' per sq. ft. of net land which shall be contributed at the time of building permit approval. d1. City of Eagan 1997 Park Dedication Page 5 A credit of up to 25% of the required dedication may be allowed by the City Council for on-site storm sewer, water, ponding and settling basins provided that such improvements benefit identifiable park and recreation water resources. The City Council, upon review and recommendation of the Advisory Parks and Recreation Commission, may annually review and determine by resolution, an adjustment to the industrial/commercial fee based upon the City's estimate of the average value of undeveloped commercial/industrial land in the City. 6. REQUIRED IMPROVEMENTS Developers shall be responsible for making certain improvements to their developments for park, playground and public open space purposes as follows: A. Provide finished grading and ground cover for all park, playground, trail and public open spaces within their development as part of their development contract or site plan approval responsibilities. Landscape screening shall be in accordance with City Policy. B. Establish park boundary corners for the purpose of erecting park limit signs. The developer shall contact the appropriate Parks and Recreation Department personnel for the purpose of identifying park property corners. C. Provide sufficient public road access of no less than 300 feet for neighborhood parks and additional frontage for community parks. 7. AUTHORITY The State of Minnesota has recognized the importance of providing for parks and open space in M.S.A. 462.358, Subdivision 2 (b) which clearly gives the right to cities in its subdivisions regulations to require reasonable portions for public use. The City of Eagan has, by this dedication policy, chosen to exercise this right in establishing minimum requirements for meeting the public needs. Cmmiaaion 96197PARf DFD CITY OF EAGAN TRAIL DEDICATION 1997 POLICY ADOPTING STANDARDS AND GUIDELINES FOR DETERMINING THAT PORTION OF LAND BEING PLATTED, SUBDIVIDED OR DEVELOPED WHICH IS TO BE CONVEYED OR DEDICATED TO THE PUBLIC FOR TRAIL PURPOSES OR WITH RESPECT TO WHICH CASH IS TO BE CONTRIBUTED TO THE CITY IN LIEU OF SUCH CONVEYANCE OR DEDICATION, ALL AS PROVIDED BY SECTION 13.20 OF THE CITY CODE. PURPOSE The City Council recognizes that in the best interest of the health, safety and welfare of the residents of Eagan, a standard be adopted to complete the Park Trail as set forth in the Eagan Comprehensive Guide Plan. The Eagan trial system is designed to provide links between the various points of interest and public facilities which exist and are planned within the community. To more adequately assure the timeliness and priority of the completion of segments of the trail system, the Council has resolved that as a prerequisite to plat approval, subdividers shall dedicate land for trails and/or shall make cash contributions to the City's park trail fund as provided by this section. 2. TRAIL LAND DEDICATION REQUIREMENTS A. Land to be dedicated shall be reasonably suited for its intended use and shall be at a location identified upon the City of Eagan's Trail Plan. B. The Park and Recreation Advisory Commission shall recommend to the City Council the trail land dedication and/or cash contribution requirements for proposed subdivision. C. Changes in density of plats shall be reviewed by the Parks and Recreation Advisory Commission for reconsideration of trail land dedication and cash contribution requirements. D. When a proposed trail has been indicated in the City's official map or Comprehensive Plan, and it is located in whole or in part within the proposed plat, it shall be designated as such on the plat and shall be dedicated to the City of Eagan. If the subdivider elects not to dedicate an area in excess of the land required hereinunder for such a proposed trail, the City may consider acquiring the trail land through purchase or condemnation. E. Land area conveyed or dedicated to the City shall not be used in calculated density requirements of the City zoning ordinance. City of Eagan 1997 Trail Dedication Page 2 3. CASH DEDICATION A. In lieu of trail land dedication as set forth on the City's Trail Plan, the City may require the following case donations: Residential Dwelling Units $150.00 per dwelling unit Commercial/Industrial/ Public Facility $880.00 per acre B. The city may elect to receive a combination of cash and land for trail use. The fair market value of the land the City requires for its trail system shall be subtracted from the cash contribution requirement set forth in paragraph 3(a). The remainder shall be cash a contribution requirement. C. The fair market value shall be determined as of the time of preliminary plat approval in accordance with the following: 1. The City and the developer may agree as to the fair market value; or 2. The fair market value may be based upon a current appraisal submitted to the City by the subdivider at the subdivider's expense. The appraisal shall be made by appraisers who are approved members of the MAI or equivalent real estate appraisal societies. 3. If the City disputes such appraisal, the City may, at the subdividers expense, obtain a second appraisal of the property by an appraiser who is a member of the MAI or equivalent real estate appraisal societies. The second appraisal shall be conclusive evidence of the fair market value of the land. D. Planned Developments with mixed land uses shall make cash and/or trail land contributions in accordance with this section based upon the percentage of land devoted to the various uses. E. Cash for trail contributors are to be calculated at the time of final plat approval. With respect to a cash dedication for residential units, payment shall be required prior to the City releasing the final plat for recording purposes. With respect to commercial/industrial/public facility property, payment for the cash dedication shall be made at the time of the application for the building permit. F. Cash contributions for the trail dedication shall be deposited in the City's Park and Recreation Trail Development Fund and shall only be used for trail planning, acquisition or development. Canmisaiw197ThA1LDED J V city of eagan MEMO TO: Advisory Parks Commission FROM: Ken Vraa, Director of Parks and Recreation Dorothy Peterson, Superintendent of Recreation DATE: November 3, 1997 RE: Fees and Charges, Facility Uses, FY 1998 Proposal FOR COMMISSION ACTION: To review the proposed fees and charges for facility use during FY 1998. A recommendation to the City Council is appropriate at this time. FACTS: • The level of fees charged for pavilion and shelter use in 1997 are comparable to neighboring cities. Only the City of Bloomington was found to be higher. • Revenue from 1997 pavilion and ballfield use is $28,250. • Projected revenue for 1997 was $14,000. • 18% of the 192 pavilion reservations in 1997 were made by non-residents. During 1996, 14% were non-resident. • Non-resident youth athletic association travel sport requests to use fields in Eagan for tournaments increased from 3 to 5 events in 1997. A non-resident rate for this category would be consistent with department practice. • EAA travel sports activity which requires game specific maintenance, projects increases in the number of teams in 1998 which equates to more field preparations. A minor adjustment in team fees is proposed. The last increase occurred in 1994. The proposed increase amounts to less than 2% a year. • A non-business hour youth group fee of $9/00 an hour for community room reservations, which has been administered to cover costs of operation, is proposed for official inclusion. • An increase in rate for non-resident reserved use of the Trapp Farm Park tubing hill is proposed to ensure covering the costs of seasonal salaries for large group events. CONCERNS: None, other than ensuring that fees continue to cover the costs of the service provided and that residents are assured the most cost effective rates. R1 1 /dp 1 13.97 4r. Parks and Recreation - Fees and Charges 1997 FEE PROPOSED 1998 FEE FEE TYPE Residents Non-Residents Residents Non-Residents Park Fees: Picnic Kit 3.00/7.00 + tax 3.00/7.00 + tax Same 5.00/10.00+ tax Blackhawk/Thomas Lake/Trapp Farm Pavilions: Per Day 100.00 + tax 120.00 W'1 + tax Same Same Per'/z Day 70.00 + tax 90.00 + tax Same Same Blackhawk Pavilion - Kitchen Use 30.00 + tax 30.00 + tax Same Same Enclosed Shelter Buildings: Per Day 100.00 + tax 120.00 + tax Same Same Per '/2 Day 70.00 + tax 90.00 + tax Same Same Open Shelters: Per Day 30.00 + tax 50.00 + tax Same Same Extra Picnic Tables (Max. of 6) Per Day 25.00 + tax N/A Same N/A Athletic Facilities/Shelters: Fields-Per Field/Per Day-tournaments 55.00 + tax 75.00 + tax Same Same Lights (if required) -tournaments Per Field/Hour 30.00 + tax 30.00 + tax Same Same Building Cleaning: Per Day 55.00 + tax 55.00 + tax Same Same Youth Tournaments-Reduced Fee/Fields 35.00 35.00 Same 45.00 Restrooms/Bases/Field Chalking- Per Reservation 30.00 + tax 50.00 + tax Same Same Chuckwagon Grill 30.00 + tax 50.00 + tax Same Same Canopy: Per Day 55.00 + tax 75.00 + tax Same Same Maintenance Fee: Travel Baseball - Youth/Team 65.00 N/A 70.00 N/A Adult/Team (6-9 games) 165.00 N/A 175.00 N/A Adult/Team (10+ games) 315.00 + tax N/A 325.00 + tax N/A Travel Soccer/Hockey-Travel Team 65.00 + tax N/A 70.00 + tax N/A Concession Permit (maximum of 3) 215.00 N/A Same N/A Trapp Farm Reserved Tubing Facility: 1 - 25 people/Per Hour: 25.00 + tax 45.00 + tax Same 50.00 (1) + tax 26 - 100 people/Per Hour/Per Person: 1.00 + tax each 1.00 + tax Same 1.00 + tax Community Room - City Hall: Youth Groups-- Regular Business Hours: No fee N/A Same N/A Non-Business Hours: 9.00/hour N/A Same N/A Local Civic Groups - Regular Business Hours: No fee N/A Same N/A Non-Business Hours: 20.00/hour + tax N/A Same N/A Local Resident Groups: ($200 daily max.) 20.00/hour + tax Same N/A Non-Resident Groups: ($350 daily max.) N/A 50.00/hour + tax N/A Same For-profit Organizations: ($350 daily max.) 50.00/hour + tax 50.00/hour + tax Same Same Requires Damage Deposit of $150.00 NOTE: Damage deposits are to be paid at time of reservation. Tax Exempt certificates are required from non-profit organizations. RI1/City of Eagan 1-2. MINUTES OF A SPECIAL MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota October 7, 1997 A special meeting of the Eagan City Council was held on Tuesday, October 7, 1997 at 5:00 p.m. in the lunchroom of the Eagan Municipal Center building. Present were Mayor Egan and City Councilmembers Awada, Blomquist, Masin and Wachter. Also present were Senior Planner Ridley, Planner Tyree, City Attorney Sheldon and City Administrator Hedges. BUS BENCH POLICY City Administrator Hedges stated that at the April 1, 1997 Special City Council meeting, staff was given direction to review bus bench policies in other communities and the draft ordinance of the MVTA and report back to the City Council at a fall work session. He further stated that location, maintenance and advertising are the main issues as to why the City Council suggested a policy that would adopt an ordinance to regulate bus benches on public boulevards with certain conditions or consider the removal of all bus benches from boulevard properties. Planner Tyree stated that the City of Eagan has approximately 85 benches located on public boulevards, of which 62 are owned by U.S. Bench and 23 by National Courtesy Bench. She further stated that 25 of the benches are donated by U.S. Bench to the MVTA for its advertising and, therefore, are not income-producing benches. Planner Tyree provided a few additional comments about the staff report, outlining the options available to the City if the City Council should choose to allow benches on public boulevards. City Councilmember Masin stated that the benches that are located on MVTA routes should be given some consideration and further stated that input from the MVTA staff , who were not invited to the meeting, would be valuable to the discussion. City Councilmember Wachter stated that the bus benches are just a form of advertising, which the City has purposely restricted in public right-of-way in the City Code. He further stated that to his knowledge no one uses the benches to sit on, further stating that the benches are not located adjacent to a scheduled bus stop. City Councilmember Masin stated that according to the MVTA staff, they have received complaints that the benches are not properly maintained and have asked for benches at certain locations. City Councilmember Blomquist stated that most of the bus benches are on county right-of-way and, according to the staff report, the bus benches on county roads are in violation and the only reason they have not been removed is due to their large number of priorities and limited maintenance staff. City Councilmember Wachter stated that to his knowledge, the bus companies have never asked for permission from the City Council to place the bus benches on the public boulevards. City Councilmember Masin stated that it is her understanding that the companies have been notified that the City Code does prohibit bus benches; however, the companies were waiting the study by the City Council to determine whether benches could be allowed under certain provisions on public boulevards. She further stated that according to the MVTA, some benches are necessary. City Councilmember Awada stated that if bus benches have a definite purpose and there is no cost to the MVTA and City, they should be allowed; however, if there is no purpose, excluding the advertising, they should be removed. City Councilmember Wachter stated that the bus benches do not serve a purpose and are an obstacle for both snow removal and mowing. City Councilmember Masin stated that courtesy benches should be provided on trails and parks. City Councilmembers concurred that courtesy benches with no advertising along certain trails and in City parks provide a good public service and should be given further consideration. City Councilmember Blomquist stated that locations for benches should be determined by the City, not the MVTA. City Councilmember Awada stated that the bus benches should be removed and that staff should consider the placing of courtesy, ornamental benches in parks and trails where needed without any advertising. City Administrator Hedges stated that the City has a fair number of courtesy benches that have been constructed by the Park Maintenance crew existing in City parks and along the Highline Trail. Mayor Egan asked the City Attorney if the City in any way violates the First Amendment if the bus benches, with advertising, are removed. The City Attorney's reply was no. City Administrator Hedges stated that if the City Council would like all bus benches to be removed, it would be important for the City Attorney to share some comments about the process. City Attorney Sheldon stated that the City can direct the removal of the bus benches by a letter from the City Administrator stating that they are in direct violation of the City Code as a criminal proceeding or adopt an ordinance that requires removal of the bus Page 2/Eagan Special City Council Meeting Minutes October 7, 1997 benches which would place this item on a regular City Council agenda for input by the bus bench companies and MVTA. After a brief discussion, there was consensus by the City Council that the City Administrator prepare a letter to bus bench companies informing them that the bus benches must be removed by the end of October. There was also City Council consensus that the APrC be given direction to consider additional ornamental, courtesy benches in City parks and trailways for use by the public. EXECUTIVE SESSION The City Council adjourned into executive session for the purpose of reviewing matters of pending litigation. ADJOURNMENT The meeting was adjourned at 6:30 p.m. Date City Clerk TLH .4-4. Subject to Approval ADVISORY PARKS COMMISSION EAGAN, MINNESOTA MINUTES OF REGULAR MEETING OF OCTOBER 20, 1997 A regular meeting of the Advisory Parks Commission was called to order at 7:00 p.m. on October 20, 1997 with the following Commission Members present: Terry Davis, Jerry Farlee, N. Mark Fifipi, Steven Knutson, George Kubik, Lee Markell, Daryle Petersen, John Rudolph, Michael Vincent and Michael Zwiefel. Commission Member Barbara Johnson was not present. Staff present included Dorothy Peterson, Superintendent of Recreation; Paul Olson, Parks Superintendent; CJ Lilly, Parks Planner/Landscape Architect; Rich Brasch, Water Resources Coordinator; Gregg Hove, Forestry Supervisor; Shannon Tyree, Planner, Pam Dudzlak, Associate Planner and Cherryl Mesko, Secretary. ODUC11ON OF NEW COMMISSION M Chairman Markell introduced and welcomed Michael Zwiefel, newly appointed alternate to the Commission. APPROVAL OF AGENDA John Rudolph moved, Daryle Petersen seconded with all members voting In favor to accept the agenda as presented. APPROVAL OF MINUTES OF REGULARMEETING OF AUGUST 11 a ,1 997 Member Rudolph noted that he was not in attendance at the August 18 meeting as the minutes reflected. Relative to the September 15 minutes, Member Petersen asked that Page 4, Paragraph 1, Sentence 7 be changed to "Member Davis offered an amendment....". Petersen also asked that Page 4, Paragraph 2, Sentence 3 be changed to "Member Kubik noted that this action.....". Michael Vincent moved, Daryle Petersen seconded with all members voting In favor to accept the minutes of August 18, 1997 and September 15, 1997 as amended. I TO Ova" There were no visitors that wished to be heard under this agenda Item. DEPARTMENT HAPPENINGS Forestry Supervisor Hove directed the Commission to a new brochure recently created by the Forestry Division. The brochure (Trees and the Construction Process) was designed to help homeowners and builders to minimize tree and root damage during construction. There are separate portions of the brochure designated for the builder, the homeowner and the community. Copies are available at Central Maintenance and the Municipal Center, Hove added. Department Happenings highlighted by Superintendent Peterson Included Increase in nonresident participation of recreation activities, review of 1998 calendar time lines for the brochure, upcoming MRPA state conference where Loudi Rivamonti, Rich Brasch and Gregg Hove will be presenters, and upcoming influenza immunization clinic. Superintendent Olson talked about restrooms being closed for the season, buildings being winterized for the year and Installation of a new play structure at Deerwood Elementary. Superintendent Peterson added that a McCormick Cub tractor was donated to the Friends of the Farm, Advisory Parks Commission Minutes of October 20, 1997 Regular Meeting Page 2 Lone Oak Days was a successful event with an estimated 2,000 people attending and that advertising has begun for warming shelter supervisors. Superintendent Olson concluded with a special thank you to the maintenance staff including Don Buecksler, Dan Curtin, Scott Eppen, Steve Hadden, Alex Lammers, Gary Skogstad and Paul Watry supervised by Paul Graham and Steve Taylor. KINSENT AGENDA Michael Vincent moved, Terry Davis seconded with all members voting in favor to make the following recommendations to the City Council: 1. Murphy Farm 2nd Addition - Springbrook Corporation • This development shall be responsible for a cash trails dedication. • Individual Lot Tree Preservation Plans will be required for Lots 1, 2 and 3 at the time of building permit application. No tree removal or grading can occur prior to approval of the submitted Tree Preservation Plan. • Tree Protective measures (i.e. 4 foot polyethylene laminate safety netting) shall be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater of significant trees/woodlands to be preserved during Individual lot development. • The applicant shall be required to contact the City Forestry Division at least five days prior to the Issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan. • This development shall be subject to a cash water quality dedication. DEVELOPMENT PROPOSALS PINETREE PASS - LUNDGREN BROS. CONSTRUCTION Following a brief introduction by Superintendent Olson, Planner Tyree provided background for this proposed development. Tyree stated that Lundgren Brothers is proposing a Rezoning of approximately 75 acres from Agriculture to R-1, Single Family, and a Preliminary Subdivision of 129 lots and 4 outlots. The site Is located south of Cliff Road, west of Walden Drive, Lane and Park, east of Cambridge Drive and Covington Lane and north of Wellington Way, in the NE 1 /4 of Section 33. It was noted that the single family lots average 15,800 s.f. with an overall gross density of 1.8 units per acre. Access to the site is from a proposed southerly extension of Thomas Lake Road from Cliff Road, four connections to Covington and one from Walden Lane. Tyree concluded by stating that this item will appear before the Advisory Planning Commission on October 28. Water Resources Coordinator Brasch stated that Pond BLP-6, a designated nutrient trap Is located in the southern portion of this site. This pond discharges through a lift station to a small sediment basin north of Cliff Road (BP- 12) which then discharges to Thomas Lake. Brasch noted that In earlier site development proposals the developer had proposed grading treatment ponds to treat water prior to discharge to Pond BLP-6. Staff, however is suggesting that the normal water level of BLP-6 be raised from its normal water level of 892 to 898. This option would satisfy water quality treatment requirement and would create a more esthetic amenity. The higher normal water elevation would also maintain pond areas deep enough to be permanently free of emergent vegetation while the gentle side slopes associated with the existing topography and reduced water level fluctuations should allow development of a solid emergent fringe. Advisory Parks Commission Minutes of October 20, 1997 Regular Meeting Page 3 Forestry Supervisor Hove explained that the majority of the vegetation is on the south 1 /3 of the property. He went on to describe the variety of species present. Hove then stated that since the report was written a revised tree preservation plan has been received with several changes from what was presented to the Commission. The revised inventory consisted of 849 significant trees. Site preparation during initial phase development would result in the removal of 286 (33.7% of the total) significant trees. Hove explained that during the initial phase of this two-phase, residential, multiple lot development, 25% of the existing significant vegetation can be removed. An additional 20% can then be removed during the second phase of individual lot development. The developer can also choose to perform total site preparation which, in this case, would allow the removal of 40% of the significant vegetation. Hove added that the applicant is proposing to perform site preparation on 111 (86%) of the sites 129 lots. The allowable removal limits for the initial development stage has been set at 37.9% (321 trees). Since the development proposes significant tree removal at 33.7% (37.9% is allowed) there is no tree preservation mitigation. The revised plan proposes to custom grade the remaining 18 lots in the south 1 /3 of the site which will require an Individual Lot Tree Preservation Plan at the time of Building Permit application. Member Markel[ asked about the concept of applying conservation easements in areas where trees will be preserved. Supervisor Hove indicated that this issue had been approached with the developer and could be discussed further if necessary. Superintendent Olson explained that this 72 acre development would be responsible for a 7.2 acre dedication. The developer has proposed to dedicate 3.2 acres for parkland with the balance in cash. As background, Superintendent Olson stated that the development is in Park Service Area 33 which is bounded by Cliff Road to the north, Pilot Knob to the east, Johnny Cake Ridge Road to the west and Dakota County's Lebanon Regional Park to the south. Currently there are 762 households in this service area with an additional 150± projected at full build out. This represents a potential estimated population of 2,500±. Olson noted that the Parks Master Plan identifies a typical neighborhood park to be 8-12 useable acres in size. When Walden Heights was developed, 4.5 acres were dedicated for parkland. It was planned that additional parkland would be dedicated when the Brown property to the west was developed. Superintendent Olson then identified components typically considered for neighborhood parks including balifield, soccer field, open play area, playground (10,000 s.f.), volleyball, trail (8 ft. wide at 5% slope), parking (18-22), unmaintained area, sliding hill, park entrance, preservation of existing condition, play court, picnic area/sun shelter, pedestrian access, security light and sensitivity to neighbors. Olson briefly reviewed the developer's proposal that showed a 3.2 acre land dedication with the balance of parks dedication to be cash. Several concepts for park development were shared with residents on October 14. Concept Plan A, which used the developer's proposal for land dedication showed minimal park development and a "walk-in" access from the street. This plan also incorporated the ponding area on the southern portion of the site as a private area for the future residents of Pinetree Pass. Concept Plans B and C showed park development using some of the proposed Pinetree Pass lots to help meet the 7.2 acre parkland dedication. These plans also showed trail access to the ponding area the developer has proposed for private use. Superintendent Olson concluded that the developer has expressed his desire to take the proposed development with the 3.2 acre land dedication, as is, through the process to the CityCouncil. Bill Anner, representing Lundgren Brothers began by explaining that their company has been in the business for the past 27 years and is the 4-5th largest builder in the Twin Cities. Their goal during development is to develop parks and amenities that homeowners' associations can benefit from. Mr. Anner clarified that they have not agreed to a conservation easement relative to tree preservation as had been mentioned previously. They do like the concept for increasing the water level of the ponds, however, they are still investigating this option to see if permits can be obtained since it is wetlands that will be flooded. Advisory Parks Commission Minutes of October 20, 1997 Regular Meeting Page 4 Mr. Anner continued that the Browns had several options to sell their property but selected Lundgren Brothers because they were proposing a single family development. He stated that early In the development Lundgren had met with the Parks Department and were told they wanted a mirror Image of the existing park property. He said it appears that there is some confusion as to what land should actually be parkland. Anner stated that at both the developer's meeting and the park planning meeting many people said they wanted passive space but there was no consensus as to what should be in the park. He also noted that the economic viability of park concept B or C would compromise the project. Typically in their developments the lots run down to the center of the pond. In this case, Anner continued, the homeowners association will own the ponding similar to a common area that many multi-family developments have. Anner concluded by stating that their proposal is a viable option and if they are not allowed to develop this proposal the neighborhood may see commercial or multi-family development on this site. Member Markell asked how much land in the "common area" was above the high water level. Mr. Anner responded approximately 3-3.5 acres. Markell then asked how the use of the open space would be monitored. Mr. Anner stated it was more of an insurance issue since the association would be responsible for that area. He added that there is the option of placing a trail between the ponds once the water level is raised but it would still remain in the ownership of the homeowners association. Superintendent Olson noted that feedback forms had been returned from residents who attended the park planning meeting. The forms received to date have indicated a preference for Concept C Olson stated. This item will appear on the October 28 Advisory Planning Commission agenda and the November 18 City Council agenda, Olson added. Paul Cero, 4876 Richard Lane stated that he would use this park adding that the City has excellent parks. He did agree that there were many parks in Eagan but accessibility was an issue for his children. Bounded by major streets, this neighborhood is required to drive their children to a park and Mr. Cero opined that a park that can be used by everyone is critical to maintain a sense of neighborhood. He added that neither the existing neighborhood nor the community would benefit from a "private park". He opined that neighbors surrounding this development would be uncomfortable going through the "private area" and that the homeowners association would have the legal right to keep non-association members out. Cero concluded that he would rather wait for another development to come through than to rush into a park development that would not serve the neighborhood, as the developer has proposed. Dennis Beckley, 1465 Thomas Lane stated that the consensus of the neighborhood is simply that there is not enough land proposed for a park, not necessarily that it be active or passive. He then expressed his concern that the water quality of Thomas Lake not be impacted from this proposed development. Coordinator Brasch responded that on-site ponding will protect Thomas Lake. Steve Yahn, 1467 Thomas Lane agreed that the existing Walden Heights Pond park was topographically challenged. He expressed his concern for what appears to be a zeal to wedge so many activities into the park property. He stated his preference for leaving the park open and natural, size and location as proposed by the developer. Annette Degnan, 4612 Cambridge Drive explained that they built their home In 1983 and have been waiting a long time for this park. Although they are not big users of organized space they understand the need to provide that for residents. She agreed that all the components talked about may not be appropriate for this park but reiterated the need for a park that the entire park service area can access. Advisory Parks Commission Minutes of October 20, 1997 Regular Meeting Page 5 Member Vincent noted that in looking at the proposal as presented the only agreement heard from residents is that more land Is needed for this park. Once the issue of sufficient parkland has been addressed then more specific Ideas can be Incorporated Into a park plan. Member Rudolph stated that although there are differences of opinion relative to this being a natural or developed park the constant element expressed by residents In this area Is that there should not be a private park. Rudolph opined that this development does not meet the concerns expressed. After further brief discussion, John Rudolph moved, Terry Davis seconded with all members voting in favor to recommend that the 3.2 acre parkland dedication, as proposed by the developer, Is not sufficient, therefore Is not acceptable. Terry Davis moved, Daryle Petersen seconded with all members voting In favor to make the following recommendations to the City Council relative to Pinetree Pass: 1. Individual Lot Tree Preservation Plans will be required for the following lots at the time of building permit application: Block 5: Lots 10, 11, 12 Block 8: Lots 4, 5, 6, 7, 8, 9, 10, 12, 14 Block 10: Lots 1, 3, 4, 5, 6, 7 2. Tree Protective measures (i.e. 4 foot polyethylene laminate safety netting) shall be required to be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved during both initial site development and individual lot development. 3. Grading and tree preservation plans shall be reviewed with the City Forestry Division before each phase of the project. 4. The applicant shall contact the City Forestry Division at least five days prior to the Issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan. 5. The developer shall meet water quality treatment requirements entirely through on-site ponding by raising the normal water level of Pond BLP-6 to an elevation of 898 MSL. The pond design, Including shaping, clearing/grubbing, and re-laying of pipe, should be approved by the water resources coordinator. 6. Filling or draining of the two jurisdictional wetlands on the site is prohibited. BCBSM EAST ADDITION - DELTA DENTAL Planner Tyree explained that Blue Cross Blue Shield Minnesota, Inc Is requesting a Preliminary Subdivision consisting of one lot on 16.17 acres and two outlots on 27.131 acres: Delta Dental Is proposing to move its corporate headquarters to this location located at the NE Intersection of Blue Cross Road and Ashbury Road in the NE 1 /4 of Section 17 and the N/W 1 /4 of Section 16. The plan indicates the two phase development of a 126,000 s.f. three story office building and 332, 9' parking stalls with Phase I and 312 parking stalls with Phase II. Access Is proposed from Blue Cross Road and Ashbury Road. It is anticipated that Phase I will occur in the spring of 1998 and Phase 11 sometime In 2003 or 2004, Tyree concluded. Advisory Parks Commission Minutes of October 20, 1997 Regular Meeting Page 6 Superintendent Olson stated that the parks dedication has been fulfilled with the dedication of Sky Hill Park but that the development would be responsible for a cash trails dedication. Forestry Supervisor Hove reviewed the tree preservation Issues noting that of the 102 significant trees on site 25 would be removed. Since this Is 24.5% of the 30% alalowable removal for this development there Is not tree preservation mitigation, Hove concluded. Water Resources Coordintor Brasch explained that runoff from this development will discharge to Pond CP-6 and eventually to Pond CP-9 a flooded gravel pit in Ft. Snelling State Park. Because the site is not suitable for construction of a detention basin that meets City standards, staff proposes the use of a landscaped extended detention basin and drain system to promote Infiltration of parking lot runoff for this site In order to address water quality and storm water routing concerns. To the extent that an infiltration system Is not sufficient to satisfy treatment requirements, a cash dedication would be required. Ken Horns representing Delta Dental stated they had looked at siting the building to preserve as much vegetation as possible. The southwest corner appeared to be the best location. The developer agrees with recommendations made by staff relative to trails dedication, tree preservation and the fact that storm water detention doesn't fit on the site easily without losing trees. They will be researching the option for Infiltration further. Member Vincent commented on the amount of parking shown for this development. Mr. Horns responded that they are providing parking as required by the City. They have discussed the option of deleting the smaller east parking area and Incorporating It into the existing lot. Another option that can be pursued Is to show proof of parking and only put in what is actually needed at this time. Planner Tyree added that proof of parking Is typical for a plan this size. The City wants to make sure parking Is available if the owner of the building changes. Member Kubik asked if there would be plantings within the parking lot. Planner Tyree responded that developers are required to provide 5% of the parking area with plantings. Following further brief discussion, Michael Vincent moved, George Kubik seconded with all members voting In favor to make the following recommendations to the City Council relative to BCBSM East Addition - Delta Dental: 1. This development shall be responsible for a cash trails dedication. 2. Tree Protective measures (i.e. 4 foot polyethylene laminate safety netting) shall be required to be Installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever Is greater, of significant trees/woodlands to be preserved during Initial site development. 3. To require that the applicant contact the City Forestry Division at least five days prior to the Issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan 4. The developer shall meet water quality mitigation requirements through construction of features designed to promote Infiltration of runoff from parking areas of the site. To the extent that the infiltration features are inadequate to meet the removal effectiveness of a conventional NURP basin, a cash dedication will be required. Advisory Parks Commission Minutes of October 20, 1997 Regular Meeting Page 7 EAGAN SENIOR LIVING COMMUNITY-JOHN B. GOODMAN LTD. PARTNERSHIP Associate Planner Dudziak explained that John B. Goodman Limited Partnership is requesting a Preliminary Subdivision to create two lots on 6.53 acres. The proposal Includes demolitoin of the existing Eagandale Atheltic Club building and redevelopment of the site with a Sidney's restaurant and a senior retirement center consisting of 151 independent and assisted housing units. The restaurant would be located in the northwest portion of the site adjacent to Pilot Knob Raod and the senior housing favility would be located on the eastern portion of the site. Superintendent Olson stated that this development would be responsible for a cash parks dedication and for installing a trail on the south side of Marice Drive to Sherman Court. Supervisor Hove noted there are 3 significant trees on site and 51,900 square feet of significant woodlands. Site preparation for this development as proposed will removal 100% of the significant trees and woodlands which substantially exceeds the 47.5% allowed. The mitigation for this proposal calculates to 114 Category B trees or a cash mitigation of $34,200.00. Hove continued that the developer has submitted a landscape/tree mitigation plan that fulfills the Tree Preservation mitigation requirements with a combination of tree installation and cash payment. Coordinator Brasch explained that runoff from this development will discharge to a large sediment basin on the Unisys property to the west. Currently this pond discharges to Pond CP-9, a flooded gravel pin in Ft. Snelling Park designated as a recreational water body. The developer proposes to meet al water quality mitigation requirements through on-site ponding and Brasch noted that there are no jurisdictional wetlands on the site. John Bunker representing John B. Goodman Ltd. explained that the senior living facility will be a flagship site to bring investor to see. Member Petersen asked If the developer agreed with the trail recommendations. Mr. Bunker responded that they do. Member Davis asked if all parking would be above ground. Bunker responded that 42 parking spaces would be underground. The owners prefer more green space over parking. Member Kubik asked if there was open space provided for the seniors. Bunker responded that the interior of the building would provide a 4 story atrium with several services provided on the first floor. He continued that residents are typically in the 70-85 year old range in this congregate living facility. Member Kubik expressed concern that Pilot Knob is the nearest park to these folks. Mr. Bunker responded that they typically add nature or walking trails at their sites for the residents to use if they wish. Michael Vincent moved, Daryle Petersen seconded with all members voting in favor to make the following recommendations to the City Council relative to EaganSenior Living Community - John B. Goodman Ltd. 1. This development shall be responsible for a cash parks dedication. 2. This development shall be responsible for Installing a trail on the south side of Marice Drive to Sherman Court. 3. A revised Tree Preservation Plan shall be submitted for staff review which will include details as to how tree preservation mitigation will be fulfilled. 4. This development shall meet its water quality mitigation requirements entirely through on- site ponding and the pond design shall be approved by the City's water resources coordinator. Advisory Parks Commission Minutes of October.20, 1997 Regular Meeting Page 8 OLD BUSINESS KIOSK UPDATE Superintendent Peterson reminded the Commission that they had referred review of trails Information kiosks to the Recreation Subcommittee after intern Craig Walters presented his report in August. The subcommittee agreed that the objective was to provide trail information at key locations in the city. They prioritized kiosk locations at Silver Bell Road at Highway 13, Pilot Knob Road at the Highline Trail, Nicols and Dodd Road ends of the Highline Trail, Pilot Knob Road at 494 and the existing kiosk at Pilot Knob and Cliff Roads. After reviewing various kiosk designs, the consensus of the subcommittee was to customize arched playground posts for the framework of the kiosk to offer a more attractive and playful appearance. Landscape Architect/Parks Planner Lilly then reviewed issues identified for incorporation into kiosk design Including attractiveness, durability, vandal resistance, and quality of graphics. The initial design used painted Landscape Structures tubing formed into either a single arch or double arch, 10 feet tall and 3 feet wide. The signage area would be either 3' x 4' or 3' x 2' with an 1/8" Lexan cover over the graphic. This type of cover could be easily removed and replaced in the case of vandalism or normal wear and tear. Lilly then reviewed the options for placing the graphics on the sign. This can be accomplished through EFA with a product available in limited colors. Their staff can do the graphics work at a rate of $165/hour or the graphics can be done internally. It is anticipated that it would be most cost effective to do the work internally using the GIS capabilities the city has. Vomela has a vinyl screened product used by Hennepin Parks, however, it is approximately 32% more expensive than the EFA signage product Lilly stated. In reviewing total cost options, a single arch kiosk with no roof, using EFA for the two faced logo and mat, graphics and installation done in-house would cost approximately $1,250 per kiosk. Double arch design would cost $2,500 per kiosk. Using the Vomela product would cost $1,850 for a single arch and $1,650 for a double arch kiosk design. Member Kubik asked if removable pamphlets and consideration for visually Impaired people would be Incorporated In the design. Planner Lilly responded that accommodation for pamphlets was considered but addressing visually impaired issues would need to be explored. Member Markell asked if grants dollars were available for this project. Planner Lilly stated that kiosks placed on county roads would be eligible for cost sharing with the county. Member Petersen suggested pursuing the option of private funding for some'of the kiosks. After further discussion, Michael Vincent moved, George Kubik seconded with all members voting in favor to recommend that staff proceed to the design/development phase of kiosk signage using the EFA, single arch design. EW BUSINESS SHORELAND ZONING REGULATIONS Coordinator Brasch stated that the CityCouncil recently reviewed proposed revisions to the City's Shoreland Zoning ordinance and directed staff to review several of the revisions with the Parks Commission. Generally the ordinance regulates use of the shoreline as well as use within a zone extending back 1000 feet from the ordinary high water level of the water bodies Identified in the ordinance. Eight of the 24 lakes identified are within Lebanon Hills Park and one within Ft. Snelling Park. All but two are classified recreational water bodies in the City's water quality management plan. Advisory Parks Commission Minutes of October 20, 1997 Regular Meeting Page 9 The first change proposed was that the minimum lot size within the shoreland zone that are served by a septic tank and drainfleld was reduced from 10 acres down to 80,000 square feet for shoreline lots and 40,000 square feet for lots that do not have shoreline frontage but line within the 1,000 foot shoreland zone. The second change made clear that the minimum lot width requirements must be met at the shoreline as well as at the building line. The third change specified storm water treatment requirements for developments within the shoreland zone and made them consistent with the requirements in Eagan's water quality management plan. The fourth change prohibited commercial, industrial and multi-family residential uses within the shoreland zones of natural environment lakes and within unsewered shoreland areas of other protected lakes. Member Petersen questioned the minimum lot width at the shoreline as well as the building line. Coordinator Brasch clarified that the intention was to eliminate pie shaped lots. Member Filipi asked how likely septic tanks and drainflelds would be installed on shoreline lots. Brash responded that there are very few in existence. Member Filipi expressed his concern for cutting back the size under any circumstances. After further brief discussion, Michael Vincent moved, Michael Zwiefel seconded with all members voting in favor to accept the revisions as presented regarding the acceptability of the proposed revisions to the Shoreland Zoning Ordinance. BUDGET UPDATE Superintendent Peterson explained that during the budget process staff is directed by the Council to submit a no growth, 5% decrease, 5% increase, and no limit budget proposals. The City Administrator then made his recommendation for a 3.5% overall department budget increase to the Council. Following the August 26 workshop, the Council requested additional information about boulevard mowing and directed staff to identify means to close the gap between Recreation revenue and expenses. At a workshop on September 30 the Council reviewed boulevard mowing and decided to make no change in the budget at this time. As they reviewed the issue of dosing the gap between recreation revenue and expenses they focused their attention on entrepreneurial opportunities rather than cutting back on existing programs. Peterson noted that the September 23, 1997 memo identified several potential opportunities for the Council to consider. Staff was directed to look into these opportunities and bring them to the Advisory Commission and Council for further consideration and direction. Superintendent Peterson concluded that the goal is to bridge the gap during the next 7-8 years. Member Markell asked if the entire Commission should hold a workshop for this Issue or if the Recreation Subcommittee could handle it. Superintendent Peterson responded that the Recreation Subcommittee could continue working on this issue and bring it back to the Commission. Member Davis reminded the Commission that they had identified entrepreneurial opportunities during their CIP review. Superintendent Peterson added that this is being presented to the Commission for informational purposes only. P4R10DEVEJL-OPME' UPDATE Items reviewed by Planner Lilly Included completion of landscaping around Trapp Farm Park ,Thomas Lake Park and Lexington Diffley Athletic entrance signage. He also noted that the parking lot expansion at Lexington Diffley Athletic has begun with an anticipated completion date of November 3. Advisory Parks Commission Minutes of October 20, 1997 Regular Meeting Page 10 WATER RESOURCES UPDATE WETLAND ASSESSMENT PROJECT - DATA PRESENTATION Water Resources Coordinator Brasch explained that the project participants were asking for feedback from their efforts to collect data and rate wetland quality. A meeting was proposed for the Advisory Parks Commission and Advisory Planning Commission to solicit that feedback. The Planning Commission workshop is scheduled for Thursday, November 13 and Commission members agreed that would be a good time to meet. The meeting was set for 5:30 - 6:30 p.m. ETHER BUSINESS AND REPORTS SUB-COMMITTEE APPOINTMENTS Chairman Markell asked which subcommittees the new members wished to serve on. Member Knutson requested the Recreation Subcommittee, Members Filipi and Zwiefel requested the Natural Resources Subcommittee and Member Vincent asked to serve on the Natural Resources Subcommittee also. SUB-COMMITTEE REPORTS There were no subcommittee reports. SKYLINE DISPLAYS ATTACHMENT Superintendent Peterson brought the Commission's attention to Information provided by Skyline Display. Their business is currently located in Burnsville and they have recently purchased property from Dart Transit on the northeast corner of Yankee Doodle Road and Lexington Avenue. They have expressed a desire to work on a park project as part of their development similar to the project they initiated in Burnsville; Skyland Park on Cliff Road. Skyline has begun discussions with the Department relative to this potential development, Peterson continued. Director Vraa has asked that a member of the Commission be appointed to serve on this planning committee and that an alternate be selected also. After a brief discussion, John Rudolph volunteered to serve as the Commission representative with Michael Vincent serving as the alternate. ROUND TARN Member Rudolph shared a call he received following the Commission's September discussion with the Cralgs relative to the encroachment into Wandering Walk Park. He stated the caller shared her perspective on the situation and how the Commission had resolved it. Commission members agreed that this is the kind of input that is helpful. Member Davis asked for an update on the Craig's situation. Superintendent Olson stated that they have begun to remove the playground structure as directed by the Commission. Member Kubik asked if staff would consider doing a maintenance demonstration in the spring to make the Commission more familiar with equipment and procedures for parks maintenance. Superintendent Olson stated that staff would be happy to provide that information to the Commission. ?DJOURNMENT With no further business to conduct, John Rudolph moved, Michael Vincent seconded with all members voting in favor to adjourn the meeting. The meeting was adjourned at 9:45 p.m. Secretary Date ADVISORY PARKS COMMISSION 1997 MEMBERS NAME AND ADDRESS CODE TERM TELEPHONE TERM BOOK START EXPIRES TERRY DAVIS 1997 452-2635 (H) 4895 Safari Pass (3yr-1997) 310-8941 (W) 1/2000 Eagan, MN 55122-2690 452-2152 (Home fax) JERRY FARLEE 1997 3694 Wescott Hills Drive (Replaced Randall 454-1927 (H) 1/99 Ahern 's Term Eagan,MN 55123 3/97) 220-8855 (W) N. MARK FILIPI May, 1997 687-9866 (H) 1/98 836 Overlook Place (Replaced Tim 602-1725 (W) Eagan, MN 55123 Canister's term) BARBARA JOHNSON 1997 452-2609 (H) 1/98 4535 Oak Chase Road (replaced Stephen Eagan, MN 55123 Thompson's term) STEVEN KNUTSON May 1997 688-01 11 (H) 1/2000 4183 Prairie Ridge Road (Replaced Guy 851-7161 (W) Kohlnhofer's term) Eagan, MN 55123 1996 688 6757 (W) ' /n^^^ GUY KOH NHGFED ~Y 4606 Manor- DFive (3 YF. 1997) 9423052 (W) Eagan, MNi5 2 3 july, GEORGE KUBIK 1993 452-3887 (H) 1/99 3053 Pine Ridge Drive (3 yr. 1996) 725-3592 (W) Eagan, MN 55121 LEE MARKELL 1990 456-0749 (H) 1/2000 895 Park Knoll Drive (3 yr. 1994) 296-4781 (W) Eagan, MN 55123 (3 yr. 1997) 297-1157 (Fax) DARYLE PETERSEN 1996 681-0170 (H) 1/98 4126 Lantern Lane (replaced Tom 514-5155 (W) Eagan, MN 55123 Walkington's term) daryle.lee.petersen@medtronic.com JOHN RUDOLPH 1993 454-8761 (H) 1/98 .1644 Norwood Court (3 yr - 1995) 707-2402 (Fax) Eagan, MN 55122 707-2526 (voicemail) MICHAEL VINCENT 1994 686-9017 (H) 1/99 3786 Windtree Drive (3 yr. - 1996) 905-0000 (W) Eagan, MN 55123 905-0382 (Fax) MICHAEL ZWIEFEL Alternate 1997 686-0496 (H) 1/98 1538 Lone Oak Road (Replaced Steve 942-4737 (W) Knutson as Eagan, MN 55123 alternate) 10/21/97 ADVISORY PARKS COMMISSION 1997 MEETING SCHEDULE NAME Feb Mar April May June July Aug Sept Oct Nov Dec Jan 24 17 14 13 16 14 18 15 20 17 15 15 Teary Davis x X X X X X X X X e Farlee x x X X X X X X X N.Mark 1`111 21 Appointed 1997 X X 0 X X Barbara Johnson x 0* X X 0* X X X 0* Steven Knutson Amo4nted M 1997 .X X 0 X X X Guy Kohinhofer x X 0 X X X George Kubik x X X X 0* 0* X X X Lee Markell x X X X X X X 0* X Da le Petersen x X X X X X X X X lohn Rudolph x X X X X X 0* X X Michael Vincent x X X X X X X_ X Michael Zwiefel (Alternate) Appointed Seottmber Recreation Sub-Committee Natural Resources Sub-Committee Land Acaul mittee John Rudolph Daryle Peterson Michael George Kubik Michael Vincent Lee Martell Jerry Farlee Mark Filipl Tern' Davis Steve Knutson Mike Zwlefel Barbara Johnson UPCOMING MEETINGS: OPEN ISSUES 5:00 pm....Mar. 17.....Joint Council/APRNRC Meeting 1. Tour of Community Centers In other cities 2. Commission Review Workshop 3. Spring Maintenance Demonstration mimmko, crrienis the our D 0011 .,.97 (F~ai m 14 mission 11 There are two spiritual dangers in not owning a farm. One Is the danger of supposing that breakfast comes from the To cultivate an grocery, and the other that heat comes from the furnace. appreciation of farm life - Aldo Leopold, 1948 in Eagan township during the 194O's post-depression era through: Hands-on educational activities ` Family oriented events Demonstrations and displays 19-9z Outreach activities • Practicing land stewardship Promoting environmental awareness 'Preserving agricultural NIA 1 04 Friends of the Farm 3830 Pilot Knob Road Panting seeds of the past Eagan, MN 55122 (612) 681-4660 The Friends of the Holz Farm are concluding a terrific year, 1997 Board of Directors thanks to the hard work of the board members, city of * F.J. Sabongi . . ..Chair Eagan staff and many volunteers. Historic Preservation The Farm was the site of three large events in 1997: the Consultant/Architect/Interior Designer, Spring Festival in May, the Hog Roast and Hoe-Down in Sabonji Consulting Group, Inc. July and Lone Oak Days in September. Lone Oak Days at the Farm was so successful that a parking problem Lee Markel] Vice Chair developed. It was unfortunate that the Farm's neighbors Landscape Architect, were inconvenienced by all of the traffic, but I was very Minnesota Department of pleased that the Farm was able to accommodate so many Natural Resources people. The Farm is becoming an important part of the * Michael Vincent Treasurer modern community of Eagan and is a wonderful place for all President/CEO, visitors to learn a bit about the history of Eagan. Street Smarts Interactive The Farm is always a busy place because so many board * Ann McCarthy Secretary Conservation Education members and volunteers work hard to keep the house and Consultant, grounds well maintained. My notes from just one board Wildlife Forever meeting show that volunteers repainted the milkhouse roof, replaced some of the siding on the house and garage, * Steven Geis primed and painted the new siding, painted the porches, Educator, worked the north field three times and hoed and cultivated Farmington Senior High the corn and potato field. Lifelong city dwellers can learn School many things by spending time at the Farm, especially how * Don Holz much work it is to be a farmer! Shipping Coordinator, Despatch Industries The Holz Farm is the benficiary of hundreds of hours of the time of committed volunteers. It has also received donated * Guy Kohlnhofer equipment and furniture. The owners of Jensen's Supper Engineer, Club graciously hosted a dinner to benefit the friends in Dodge County February. * Maynard Ohm Retired Machinist, The Holz Farm is a place where people, many of whom Checker Machine have never spent time on a working farm, can see what farm life was like. Among the visitors to the Farm in 1997 * Ted Wachter Council Member were many elementary school groups. , City of Eagan It has been fun to serve as the president of such an Jon Oyanagi energetic, committed group. I am looking forward to great Recreation Supervisor, things in 1998! City of Eagan F.J. Sabongi, Chair Friends of the Farm page 2 for growth in the uture. Our history.. . The 7 acre Holz Farm was purchased by the City of Eagan in January of 1995. In May of 1995, a Task Force was formed to explore the uses for such a site. Their report was submitted to the city council in March of 1996. The recommendation was to restore the buildings and grounds to the 1940's era. The time period was unique for historic farms in the metro area. 1940 was significant at Holz Farm for several reasons. Up until then, horses pulled the implements. In 1940, the first tractor was purchased and they also hooked up to electricity. The lifestyle was heavily impacted by the Great Depression and soon to be affected by World War 11. The Task Force also had in mind that resources, in the form of people and artifacts, are still available to draw upon. To assist the City of Eagan with this endeavor, a non-profit group called Friends of the Farm was created. Their purpose is to carry out the mission laid out by the Task Force for Holz Farm. Most of the fund-raising, programming and restoration will be developed through this volunteer organization. Restoration of the house and outbuildings has been the major thrust of efforts to date. Some fund-raising has brought in dollars to accomplish the projects. School group tours and special events have generated income and exposure to the public. The groundwork is being accomplished for long-term growth. page 3 1997 Programs and Activities Many activities and events Benefit Dinner - Jensen's Supper Club celebrated were held at Holz Farm fifty years in business with a benefit for the Friends of the Farm on Sunday, February 2nd. Also, during the during 1997. Just as for month of February, a portion of the special dinners was set aside for the Friends. $865 was raised. farmers everywhere, the Clean-up Days - Several days were scheduled to weather can make or continue to whittle down the never-ending list of jobs break these efforts. Only concerning the buildings and grounds. Volunteer crews worked hard to spruce up the site. the Spring Open House Spring Festival - Sunday, May 18th was the day of received rain. The other the 2nd Annual Spring Festival. Beautiful weather decorated the start and end of the day but steady events were blessed with showers dampened spirits during the peak hours. ideal conditions. nevertheless, over 300 visitors enjoyed tractor demon- strations, food, a petting zoo, hayrides and tours of the buildings. Fun on the Farm Day Camp - The Minnesota Farmers Union brought their Day Camp to Holz Farm. Over 120 youth enjoyed a full day of summertime fun on Friday, June 13th. Fourth of July Parade - The Friends of the Farm brought out the tractor and hay rack to the Indepen- dence Day Parade in Eagan. Volunteers decorated and rode on the float Flyers were distributed for the Hog Roast $40 was awarded to the Friends Group for their display. Hog Roast - The 2nd Annual Hog Roast netted over $1,000 for the Friends of the Farm. Music and base- ball entertained the 350 guests on Sunday, July 6th. Fun on the Farm - An encore of the Day Camp of- fered earlier in the summer. 100 campers enjoyed a variety of activities and a ride on the refurbished hay rack. page 4 Programs and Activities Continued Book Fair - Barnes and Nobles allowed the Friends to conduct a book fair fund-raiser. Almost $300 was earned during a two hour stretch Saturday, September 13th. School Tours - Rahn Elementary School brought their second grade classes to tour the farm. Highlights for the children included the hayride, the animals and the treat. Over 90 students visited on Friday, September 19th. Lone Oak Days - Friday, September 19th and Satur- day, September 20th, Holz Farm hosted Eagan's cele- bration of Lone Oak Days. Crafters, community groups, animals, pony rides, a fashion show, music, hayrides, food and tours were some of the many choices for visitors. Beautiful weather drew a crowd of over 2,000 farm supporters. Day Care Tour - On Tuesday, October 7th, a group of 12 came to see the farm. Another beautiful day welcomed them. They enjoyed a tour, hayride, treats, and crafts. well lilt M~,~~ll`It I m.. page 5 /997 Building and Grounds Projects 1997 was a year of The house - The front porch was rebuilt and painted. Kitchen cupboard was painted. Missing siding was re- progress. Both major and placed on the west and south. Painting of the kitchen minor tasks were porch and siding. The concrete foundation was patched. The water quality passed inspection. Numer completed that had a ous other repairs and maintenance jobs were com- pleted. significant impact on the The Barn - The concrete ramp was replaced. The useability and the flooring was replaced at the upper barn entrance. appearance of the site. Floor joists for the upper barn were reinforced. Con- crete was repaired on the southeast comer. Chicken Barn - Framing on the south side repaired. Door repaired. Roof vents covered. New windows painted and installed. Stock Tank - Concrete was repaired on the southwest comer. Barn Yard - Approximately 175 yards of fill delivered and spread. Old fence was removed. New fence posts were obtained. Garage - Lower siding replaced on north side. Inside was organized. Milk Douse - Some shingles replaced. Doors re- placed. Fields - Brush was cleared. North field plowed, disced and planted. Manure was spread. Corn was picked and stalks disced. Flower Garden - Weeded. Flowers planted. Wood slabs cut and placed for walking path. page 6 Building and Grounds Projects Continued . General Area - Clean-up in and around buildings. Collapsed hog pen was removed. Machinery - Tractor serviced. Implements repaired to working order. Rust removed from wagon and painted. hay rack constructed and painted. Steps built for hayride loading and unloading. Tires mounted on wagon. Purchased - 1947 Farmall H Tractor. International Harvester Grain Drill. Donations - From Bird Island: 4-row cultivator, 5- section wood "boss" harrow, wind generator, hay rake, and corn grader. From Farmington: fanning mill, plat- form scale, and John Deere wagon. From Northfield: Farmall Cub tractor, plow, cultivator, and mower. NEXT UP ON THE AGENDA ARE • Footings and support posts for upper bam floor • Ramp for house • Wider door for ramp access • Fire exit/ramp for upper bam • Rest room building for year-round public use of the site • Septic system pumped and tested • Barn painted • Barn roof replaced • Outbuilding roofs replaced • Outbuildings painted • House trim replaced/hip roofs rebuilt ( ` ) } • House painted 1 1f{ • House floors refinished and on, and on, and on a fi'b', D page 7 The following individuals, businesses, and service groups Bud Trost have donated approximately 2,000 hours, equipment Helen Undis and financial assistance towards the progress of Holz Barb Usset Farm and Friends of the Farm. Your dedication to the Michael Vincent group and the farm is greatly appreciated. If your name is omitted or misspelled, please accept our apologies and Ken Vraa contact us at (612) 681-4660. Ted Wachter Matt Wiseman Don Zimmerman INDIVIDUAL DONORS Mike Kohinhofer Peggy Korsmo-Kennon BUSINESS/ Tim Arens Bob Kruger CORPORATIONS Carole Baumgartner Dave Lehman Joan Biasing Dennis Malecha Barnes & Noble Lyle & Sharon Michael Mann Bookstore Boeckman Lee Markell Dakota Electric Arne Buecksler Ann McCarthy First American Bank Daryl Buecksler John McCarthy Jensen's Supper Club Josh Buecksler Richard Moore Minnesota Farmers Lorrie Buecksler David Murray Union Noah Buecksler Linda Murray Schaaf Construction Melodee Cannon Maynard & Eldoris Ohm David & Linda Carter Dave Ohmann SERVICE GROUPS Tom Conroy Jon Oyanagi Franky Einberger Sy Peterson Boy Scouts of America Kevin Erickson Norm & Dorothy Eagan Convention and Lawrence Evans Peterson Visitors Bureau Walter & Margaret Doug & Tracey Petesch Eagan Garden Club Fletcher Charlene Riggs Girl Scouts of America David & Kay Clyde Roe Knights of Columbus Frederickson Nick & Wendy Rueger #7604 Steven Geis F.J. & Margaret St. Thomas Becket Archie & Evelyn Glaser Sabongi Catholic Church Ken & Beryl Goodman Roger & Lois Schaaf West End Fishing and Brent & Lynda Gray Vernon Schaaf Hunting Club Howard Groff Lyle & Peggy Dale Heintz Schmidtke Don & Glenda Holz Harvey Sell THANKS! Barbara Johnson Marv & Silvia Sell Rollie & Pam Johnson Sandra Smith Peter Kennon Lloyd Stevens Dora Kirchner Greg and Karen Guy Kohinhofer Stohlberg Walt Stueve page 8 1997 Financial Summa REVENUES Donations $ 7,400.00 Events 5,570.33 Fund-raisers 1,083.85 Membership Dues 120.00 Other 23.10 TOTAL REVENUES $ 14,197.28 EXPENSES Projects $ 4,355.21 Events 2,956.11 Operations 2,762.19 Other TOTAL EXPENSES $ 10,073.51 BEGINNING BALANCE AS OF JANUARY 1, 1997 $ 1,895.25 ENDING BALANCE AS OF DECEMBER 31, 1997 $ 6,019.02 The Friends of the Farm are grateful for the cooperation and collaboration with the City of Eagan. We appreciate the many services they provide including event set-up and takedown, mowing, trimming, chipping, refuse hauling, utility payments, and more. CITY OF EAGAN EXPENSES FOR 1997 $ 12,808.55 CITY OF EAGAN REVENUE FOR 1997 $ 815.35 page 9 (Please accept our thanks for the kindness and support you have shared with us this past year. As we grow and develop, we appreciate the strength of our `farmhands" - our dedicated desert. We wi1T need those rainy days as weff volunteers and donors. The harvest is a ways off yet. Along the way we 'Ifzanks for contributing and working the wilt need to water, fertilize, and land (Things are sprouting up all over! Let's weed 'The 6right spots have shone join together to create something specialfor their warmth. But all sun makes a many years to come. Friends of the Farm 3830 Pilot Knob Road Eagan, MN 55122 ADVISORY PARKS COMMISSION 1997 MEMBERS NAME AND ADDRESS CODE TERM TELEPHONE TERM BOOK START EXPIRES TERRY DAVIS 1997 452-2635 (H) 4895 Safari Pass (3yr-1997) 310-8941 (W) 1/2000 Eagan, MN 55122-2690 452-2152 (Home fax) JERRY FARLEE 1997 3694 Wescott Hills Drive (Replaced Randall 454-1927 (H) 1/99 Ahern 's Term Eagan,MN 55123 3/97) 220-8855 (W) N. MARK FILIPI May, 1997 687-9866 (H) 1/98 836 Overlook Place (Replaced Tim 602-1725 (W) Callister's term) Eagan, MN 55123 BARBARA JOHNSON 1997 452-2609 (H) 1/98 4535 Oak Chase Road (replaced Stephen Thompson's term) Eagan, MN 55123 STEVEN KNUTSON May 1997 688-01 11 (H) 1/2000 4183 Prairie Ridge Road (Replaced Guy 851-7161 (W) Kohinhofer's term) Eagan, MN 55123 GUY KOHL NHOF[:D 1996 688-67H) 1/2000 (3 yr. 1997) °3052 (W) Eagan, 4606 ManeF Drive GEORGE KUBIK 1993 452-3887 (H) 1/99 3053 Pine Ridge Drive (3 yr. 1996) 725-3592 (W) Eagan, MN 55121 LEE MARKELL 1990 456-0749 (H) 1/2000 895 Park Knoll Drive (3 yr. 1994) 296-4781 (W) Eagan, MN 55123 (3 yr. 1997) 297-1 157 (Fax) DARYLE PETERSEN 1996 681-0170 (H) 1/98 4126 Lantern Lane (replaced Tom 514-5155 (W) Walkington's term) daryle.lee.petersen@medtronic.com Eagan, MN 55123 JOHN RUDOLPH 1993 454-8761 (H) 1/98 1644 Norwood Court (3 yr - 1995) 707-2402 (Fax) Eagan, MN 55122 707-2526 (voicemail) MICHAEL VINCENT 1994 686-9017 (H) 1/99 3786 Windtree Drive (3 yr. - 1996) 905-0000 (W) Eagan, MN 55123 905-0382 (Fax) MICHAEL ZWIEFEL Alternate 1997 686-0496 (H) 1/98 1538 Lone Oak Road (Replaced Steve 942-4737 (W) Knutson as Eagan, MN 55123 alternate) 10/21/97 ADVISORY PARKS COMMISSION 1997 MEETING SCHEDULE NAME Feb Mar April May June July Aug Sept Oct Nov Dec Jan 24 17 14 13 16 14 18 15 20 17 15 15 X Terry Davis x X X X X X X X Jerry Farlee x X X X X X X X X N.Mark Filipi Appointed May, 1997 X X 0 X X Barbara Johnson X 0* X X 0* X X X 0* Steven Knutson Appointed May 19'7 X X 0 X X X Guy Kohlnhofer X X 0 X X X Resi ed July, 1997 George Kubik x X X X 0* 0* X X X Lee Markell x X X X X X X 0* X Da le Petersen x X X X X X X X X John Rudolph x X X X X X 0* X X Michael Vincent x X X X X X X X X Michael Zwiefel (Alternate) Appointed September, 1997 X Recreation Sub-Committee Natural Resources Sub-Committee Land Acquisition Sub-Committee John Rudolph Daryle Peterson Michael Vincent George Kubik Michael Vincent Lee Markell Jerry Farlee Mark Fillpi Terry Davis Steve Knutson Mike Zwiefel Barbara Johnson UPCOMING MEETINGS: 5:30 p Feb. 27.....' and ecguistionmevclop 'e Subcommlttcc OPEN ISSUES 5:00 pm.... Mar. 17.....Joint Council/APRNRC Meeting 7,00 pm.... Mar.1,-10...... Recreatien Subeemmittee 1. Tour of Community Centers in other cities 5:30 pm....Ma. Acquisi€ en„De elepmem committee 2. Commission Review Workshop 5,0ApFi;21 A eguititi n iDevelelament Subcommittee (Murphy Property) 3. Spring Maintenance Demonstration 55:000 pm....April 22 ....Natural Recourc Subeemmit a (Maplewood) 5:70 PMr..] lay C-Ammiksom Worksho (CIP) 7:0 pm... ay 29......Slater Read Sidewall( *"-reefing 745-am~mse 24..... Community Center Tour (Map'eweed Shoreview lew Brighton)