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12/15/1997 - Advisory Parks & Recreation Commission AGENDA ADVISORY PARKS COMMISSION EAGAN, MINNESOTA Monday, December 15, 1997 7:00 PM Eagan Municipal Center City Council Chambers A. 6:15 PM - Tour Civic Arena B. 7:00 PM Regular Meeting C. Call to Order and Pledge of Allegiance 7:02 pm D. Approval of Agenda 7:04 pm E. Approval of Minutes of Regular Meeting of November 17, 1997 7:05 pm F. Visitors to be Heard 7:07 pm G. Department Happenings Pages 1-2 7:08 pm H. Consent Agenda 7:15 pm 1. Development Proposals (1) Prairie Oaks - Prairie Oaks Partnership Pages 3-10 7:20 pm J. Old Business (1) Kiosk Update Pages 11-12 7:35 pm (2) Pinetree Pass Pages 67-69 7:45 pm (3) Bus Benches - Defer to January Meeting 8:15 pm (4) Shade Tree Disease Update 8:16 pm K. New Business (1) Patrick Eagan Park 8:40 pm (2) Land Acquisition/Tree Mitigation Funds Pages 13-19 8:50 pm L. Parks Development Update 9:05 pm M. Water Resources Update (1) Modification of Wetland Replacement Plan-Eagan Promenade Pages 21-26 9:10 pm N. Other Business and Reports (1) Intern Report - Cindy Fitzsimons Pages 27-65 9:20 pm Selling of Advertising in the City Brochure (2) Sub-committee Reports 9:35 pm (2) Aquatic Park 9:40 pm (3) January and February Commission Meeting Dates 9:45 pm 0. Round Table 9:50 pm P. Adjournment 10:00 pm The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities and employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or status with regard to public assistance. Auxiliary aids for disabled persons wishing to participate are available upon request at least 96 hours in advance of the events. If a notice of less than 96 hours is received, the City will attempt to provide the aids. ADVISORY PARKS COMMISSION 1997 MEETING SCHEDULE NAME Feb Mar April May June July Aug Sept Oct Nov Dec )an 24 17 14 13 16 14 18 15 20 17 15 15 Terry Davis x X X x x x x x x x e Farlee x X X X X X X X X X 0* N.Mark Fili i Agpointe d May. 1997 X X 0 X X X 0* Barbara Johnson x 0* X X 0* X X X 0* X Steven Knutson 4xinointed 1997 X X 0 X X X X Guy Kohinhofer x X 0 X X X George Kubik x X X X 0* 0* X X X X Lee Markell x X X X X X X 0* X X Da le Petersen x X X X X X X X X X John Rudolph x X X X X X 0* X X X Michael Vincent X X X X X X X X X Michael Zwiefel (Alternate) Appointed September, 19,97 X 0 Recreation Sub-Committee Natural Resources Sub-Committee Land Acaulsidan Sub-Committee John Rudolph Daryle Peterson Michael Vincent George Kubik Michael Vincent Lee Martell Jerry Farlee Terry Davis Mark Filipi Steve Knutson Mike Zwiefel Barbara Johnson UPCOMING MEETINGS: OPEN 5:00 pm....Mar. 17.....Joint Coundi/APRNRC Meeting ISSUES 1. Tour of Community Centers In other cities 640 Pffim-10112F, 2. Commission Review Workshop 3. Spring Maintenance Demonstration 74-9 am I.-A& 6:00 pm....Dec. 4....... Natural Resources Sub-Committee MEFI, MEMO city of eagan TO: ADVISORY PARKS COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: DECEMBER 12,1997 SUBJECT: DECEMBER COMMISSION MEETING The regular Commission meeting will be preceded by a tour of the Civic Arena and a briefing on the design and timeline for the new addition. You will also have the opportunity to see the "Learn to Skate" program in progress. Please meet at the south entrance of City Hall at 6:15 p.m. and we will walk over to the Civic Arena. Following the Call to Order and Department Happenings, the first item on the agenda is a development proposal. A staff report is provided for your review. The first item under Old Business concerns the trail kiosks, which has been previously discussed by the Commission. There appears to be an issue relative to the height of the sign. Staff is looking for direction from the Commission on this issue. A memo has been provided and a verbal presentation is also planned. Item two is Pinetree Pass. Members will recall receiving the memo that was sent to the City Council for their December 3 meeting. At that meeting, the Council gave direction to staff to look at a plan that had a cul-de-sac to the north (previously shown as park) and a park layout shown on one of the attachments. Staff has prepared a grading plan confirming that that plan works. Because there was a concern expressed for the location of the parking lot, staff also spent some time detailing this feature and moving it somewhat to the west. Staff will review this with the Commission since this item appears on the Council agenda on Tuesday. Staff has received a letter (attached) and revised plans that show a new proposed layout from Lundgren Bros. Staff has been in contact with the engineer for Lundgren Bros. and will be receiving a grading plan to evaluate this new revision. At first glance, the plan is somewhat fragmented, but it does show all the elements in the park and appears to have presevered the tree line, which was important to the neighbors. Staff will have a more complete review at the Commission meeting along with a review of the grading plan. Item three is Bus Benches. Based on the Commission's action at the November meeting, City Administrator Hedges will be asking the Council for clarification on the direction that the Commission is to take on this issue. The item is shown as being deferred until next month, or until such time as the Council is able to clarify the action to be taken. Item four is the Shade Tree Disease Update. Technical difficulties at the last meeting precluded this presentation. As a reminder, the Advisory Commission is also the Shade Tree Advisory Committee for the City. There are no items under Parks Development Update at this time. Water Resources Coordinator Rich Brasch will be reviewing a request for modification to the wetland replacement plan for Eagan Promenade. A memo outlining this issue has been prepared for your review. The Department frequently hosts student interns who are fulfilling graduation requirements for their educational program. This department asks that students make a presentation before the Commission based on the research of an issue that may be further considered by the Commission/City. In this instance, Cindy Fitzsimons was asked to review the various issues involved with the selling of advertising in the department's program brochure. This is in response to the City Council's directive to look for income producing programs. Cindy's report is attached. Sub-committee reports are next and setting sub-committee meetings would be appropriate at this time. The third item relates to the issue of a swimming pool/aquatic park for the community. Members may recall seeing the recent article in the local paper regarding this item. Staff will brief the Commission on the work completed to date and the preliminary planning process that is scheduled to begin in January. Although the Council has traditionally held this issue close for their attention and review, the Commission is still expected to play a role in the design review process. Staff will present this information verbally. The final action item relates to setting Commission meeting dates for January and February. The traditional dates are considered legal holidays and will, therefore, require us to select another date. Staff would suggest Thursday, January 15 and Thursday February 12. The final page is a thank you to Water Quality staff from the School of Environmental Studies. One final note. In a discussion with Commission Chair Markell at the close of last month's meeting, Commission Members are reminded to seek recognition from the Chair and request the floor before speaking. While we all enjoy the informal nature of the meeting format, recognition from the Chair will help the meeting stay productive and focused on the issue before you. As always, if you are unable to attend, please let staff know. Respectfully submitted, Ken Vraa Director of Parks and Recreation KV:cm PARKS AND RECREATION DECEMBER, 1997 DEPARTMENT HAPPENINGS 1. Staff attended the quarterly City/school meeting to discuss projects and facilities that potentially impact City, school and community athletic programs. No major renovations will impact activities! 2. Staff will meet with Eagan Hockey Association age coordinators as has become the annual custom. This meeting clarifies issues pertinent to outdoor ice usage. Staff wants to be prepared in case there actually is outdoor ice this year. 3. Paula Nowariak received an MRPA Meritorious Award for her work with the programming section. Paula has been active in the section for many years, planning workshops, round table discussions and conference sessions. This year, Paula is chair of the section. 4. At the November Eagan Athletic Association election of officers, several new board members emerged, along with holdovers in numerous positions. Ron Rasmussen who has been president for 4 or 5 years has chosen to retire. Ron has been a strong advocate for Association and department collaboration. Thank you, Ron. 5. Work is progressing toward a Department alliance with the newly formed Arts and Humanities Council. The Department will contract with the Council to provide various classes; of the council's choosing. Registration will occur through the Department. Classes are slated to begin in late January in the McCarthy House at the Lexington Avenue entrance to Patrick Eagan Park. 6. Staff continue to, host B.E.A.T. (Building Eagan Action Team) monthly meetings. Attendees are a collaboration of staff from numerous agencies that work directly with children and families. Agencies represented include schools, the City, the library, Community Action Council, Head Start, Pubic Health, Adult Basic Education, Early Childhood Family Education, Dakota County Collaborative and interested community volunteers. Interest from the business community and the ministerium is being solicited. What is needed are action oriented, direct problem solving people. 7. Staff will be working on the Parks section of the City's Comprehensive Guide Plan update. The Parks section was last upgraded in 1980. The goal is to have a draft prepared for the Advisory Parks Commission January meeting. 8. Staff will again attend a Wescott Visions meeting. Visions is a neighborhood based group that meets monthly. From time to time, questions arise in the neighborhood that require additional information, clarification and attention. 9. Agenda items for the December Community Education Advisory Council meeting include: community use of school facilities, programs for high school learners at risk and the Community Education Department Strategic Plan. No background information has been provided to enable prior consideration of discussion items. 10. Eagan Seniors will feast on a potluck and attend an Eagan High School preview performance of "A Piece of My Heart" on December 10. The play is heavy drama, unlike the typical musical or "light" comedy performed at the high school level. 11. Environmental testing has been completed at Captain Dodd Park. The results will be forwarded to MPCA and Dakota County for their review and comment. The consultant is of the opinion that only minor mitigation may be necessary. Staff is working to remove any exposed debris on the fill slope. 12. Staff recently met with MPCA and MPCA staff to discuss the results of environmental testing at North Park. MPCA has few concerns, the County is in the process of drafting a response. 13. The second billing has been submitted to the school district for the care and maintenance of the Dakota Hills Middle School athletic fields. The basic fee for the season is very close to the original estimate. Additional fees were charged for several improvement projects. The agreement will continue through the 1998 season. 14. The process of filling the now vacant assistant forester position will begin after the holidays and hopefully be completed by early March. 15. Forestry staff have been performing dormant season pruning of park and trail corridor trees. 16. The lack of frost allowed for the late season transplanting of 14 large trees into Lexington-Diffley Athletic Fields. 17. Maintenance staff have begun the remodeling of the McCarthy house in Patrick Eagan park to accommodate use by the new art council and neighboring church. The art council and church have agreed to donate many of the materials and fixtures for the project. Most of the modifications have been made necessary by the need to accommodate the handicapped. Completion is expected by January 1. 1. 18. The unseasonable warm weather has delayed the flooding of the outdoor rinks. Field inspections by staff have found little if any frost in the ground at most sites. A split shift will be used to allow for continual flooding once the conditions allow. It will require 8 - 10 days of flooding to develop consistent, skateable ice. 19. Dakota County has verbally agreed to again provide grooming services for the City's winter sites. They are finalizing a written agreement for signature by the City. 20. The Deerwood house in Patrick Eagan Park has been leased to a new tenant for residential use in 1998. ADVISORY PARKS COMMISSION DECEMBER 15,1997 DEVELOPMENT PROPOSALS PRAIRIE OAKS - PRAIRIE OAKS PARTNERSHIP 1. This development shall be responsible for a cash parks dedication. 2. This development shall be responsible for a cash trails dedication. 3. The Tree Preservation Plan shall be denied as proposed. 4. Additional wet pond volume be incorporated into the additional ponding required by the City to meet water quality management standards. To the extent that the additional wet volume is insufficient to meet the full water quality treatment requirements for the site, a supplemental cash dedication should be required. 5. Wetland fill associated with the road entrance to the southern portion of the site be reduced to no more than 900 square feet. MEMO city of eagan TO: ADVISORY PARKS COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATOIN DATE: DECEMBER 8, 1997 SUBJECT: PRAIRIE OAKS - PRAIRIE OAKS PARTNERSHIP BACKGROUND Parks Development is requesting a Preliminary Subdivision of three lots on approximately 6 acres and a Final Planned Development allowing an 8,400 s.f. office building. The site is located east of Slater Road, west of Trunk Highway 77, south of Cliff Road, north of St. Charles Wood residential development in the NW 1/4 of Section 31. The site is located within the Winkler-Jackson Planned Development, guided for commercial use. The City's Comprehensive Guide Plan Designation for this location is LB - Limited Business. Offices are permitted uses within this P.D. The applicant is proposing to construct three office buildings. The project would be phased over several years. If approved, the applicant intends to begin construction of Lot I spring of 1998. Lot 1, is proposed to be a single story 8,400 s.f. building and 35 parking spaces. The site would utilize permanent cross parking easements and ingress/egress easements. PARKS/TRAILS DEDICATION This development shall be responsible for a cash parks dedication and a cash trails dedication. TREE PRESERVATION A tree preservation plan and a tree inventory have been submitted for this development. The inventory indicates that current significant vegetation consists of 83 significant trees. Most of these trees are all located in the southern half of this property (lots 2 and 3, specifically lot 3). Tree species includes bur oak, red oak, white oak, blackcherry, and boxelder. Tree diameters range from 6" to 32". Fifty-one significant trees (61% of the total) are bur oak trees. The average diameter of these bur oak trees is 15 inches; there are 23 oak trees measuring greater than 20 inches in diameter. Tree preservation issues for this development will be reviewed in its entirety even though construction, according to the applicant, will be phased in over time, (the proposal contains three lots, versus one lot and two outlots). 3. Site preparation for this development will result in the overall removal 68 significant trees (81.9% of the total). Individual lot tree removal summaries are as follows: Lot 1 - No significant trees Lot 2 - 22 significant trees, 12 to be removed (55% removal) Lot 3 - 61 significant trees, 56 to be removed (92% removal) According to the City of Eagan Tree Preservation Ordinance, allowable removal for this type of development (multiple-lot, multiple-phase, commercial) is set at 47.5% of the existing significant vegetation. With a significant tree removal percentage (81.9%) more than allowable limit (47.5%) there will be tree preservation mitigation required for this development, if the plan is approved as proposed.. According to the City of Eagan Tree Replacement Schedule mitigation for this development calculates to 90 Category B trees or a cash mitigation of $27,000.00. Tree Preservation mitigation is to occur in addition to any City of Eagan landscape requirements. Per Tree Preservation Ordinance, tree mitigation is to occur either: a. "on-site" (in addition to any landscape requirements and if sufficient room is available) or b. on other property within the city of Eagan owned by the applicant (if sufficient room is available) or c. on public/city/park property or d. as cash mitigation. During meetings with the applicant staff has recommended that site design modifications should be considered to reduce significant tree removal. Many suggestions were provided that could significantly reduce tree removal. Suggested design modifications included building size and placement, parking lot design, and use of retaining walls versus graded slopes. The submitted "revised" plan included none of these modifications. Also, it was indicated to the applicant that the revised plan should include the appropriate tree replacement mitigation as required according to the proposed significant tree removal. Upon receipt the revised plan did not include any indication of mitigation fulfillment, therefore the application is incomplete. Staff is recommending denial of the Tree Preservation Plan as proposed WATER QUALTTY/WETLANDS This development is located in Drainage Basin A in far southwest Eagan. There is already a detention basin in the northern portion of the site (Pond AP-1 Ob) which was constructed only to meet water quality and flood control requirements for the Oak Cliff 6' Addition west of Slaters Road. The pond is not large enough to fully satisfy the water quality requirements of the Prairie Oaks subdivision. After reaching Pond AP-10b, the runoff from this site flows through three more designated treatment basins before reaching a small wetland in Slaters Acres Park, the nearest downstream recreational water body. Development of the Prairie Oaks will have a very minor impact on this water body because of the relatively small size of the development relative to the size of the watershed of this pond and because of the number of intervening ponds between the development and Slaters Acres Park. If It is likely that the City will require expansion of on-site ponding to meet flood control requirements for this development, however these requirements have not yet been specified. Staff recommends that wet pond volume be incorporated into any additional flood control ponding required for the site in order to meet both water quality and quantity management requirements. To the extent that expanded ponding is still inadequate to fully meet water quality mitigation requirements, a supplemental cash dedication should be required. A wetland survey of the site has been conducted. The survey shows that an inland fresh meadow (Type II wetland) approximately 18,000 square feet in area is located along the southwest border of the site. State law allows up to 5% of the area of the basin (approximately 900 square feet in this case) to be filled without having to mitigate the loss. The current site plan proposes a fill of approximately 1700 square feet to provide a road access to the southern portion of the development. By using retaining walls, the area of the wetland filled can be reduced to less than 900 square feet. The measure appears both reasonable and feasible and is therefore being recommended by staff as a condition of subdivision approval. Staff recommends that: • Additional wet pond volume be incorporated into the additional ponding required by the City to meet water quantity management standards. To the extent that the additional wet volume is insufficient to meet the full water quality treatment requirements for the site, a supplemental cash dedication should be required. • Wetland fill associated with the road entrance to the southern portion of the site be reduced to no more than 900 square feet. FOR COMMISSION REVIEW: 1. This development shall be responsible for a cash parks dedication. 2. This development shall be responsible for a cash trails dedication. 3. The Tree Preservation Plan shall be denied as proposed. 4. Additional wet pond volume be incorporated into the additional ponding required by the City to meet water quantity management standards. To the extent that the additional wet volume is insufficient to meet the full water quality treatment requirements for the site, a supplemental cash dedication should be required 5. Wetland fill associated with the road entrance to the southern portion of the site be reduced to no more than 900 square feet 5• III **I a Do* - Z jig ~ 1 1 a d ° ti art ~r 9 / ~3p I y C 4 ! `,may x E a x s fig, Qrt c aaa~ '3r a r fall tt= Ns, 010 8fft °ma m° tit - m ; z acv.- U v u 21997 trot-w \ ` WA - 73.4 1& .M,CJ "-mw '44 w wq m\eww - aim a re pta0 err r..r- ~~t?w mot ~ p ,Mwr wry-sarprol ~?\\`S~'- ~(n Developer. PARKS DEVELOPMENT PRAIRIE GF OAKS V ` a ms a t1. (1.44 SC EAGAN, t nnc miellat - qtm a ,Y. 111440 . \ w•-,:,,,a. lalwo MNVMTA „wrw rrro - 44Ca (a p trw n/ww ^wnws -war • 11W \ pow 1444444 IRMA'm - or1, +ye SITE PLAN & ILLUSTRATIVE <<`~ LIGHTING PLAN um 3 i w 44 rA-tarn,artpa ,y N I i ~ ~ eta aoteuos -ILaa(.o a n pw0 ta/tM an sv Doran ( / r ?~rrlY ~t WC ."r. - 144 CM Y I ' wow iwrwwO. aaaiow cC M >9 our w wwwq woes qr. 1111 77 L~ M - I I • \ S 4C4t 9R 44 „1.441 a R. (P44 r: ~twI ? ®n~ab wt ua•M1Uart~( ao l 44 r y 1 \ yy + 441 i tourD (i~'//I~w~/ aA to !4f Mw ( •an 44w~ ~i Ma a n i~[ M CAr /.tr44 44 C1 tw G44 1 I \ pow I44g1, a G 44 cm ti 1\lw tIM/Cl 1 \ . l a =NM rIMY1M ,44 IAIIrw rsrrwc _ r_)-tr) PA. 9 W Olt 5 NI Wrl~lpw0 w,r 1 \ , i - - 1L 14414,44 LUrw/M 1441ww Irl t MM K =A= Y a Irri7 mw r PM~~ IC rrl ICt IICO!? 1 Mr,rO~ nnrM ]MIA a wm twr owls 144{ 1 7 44L 11O,Ir1 wH44 4UM C2 • t`. I I **r 900 Its i • WPM C `v r ~ r ti/ I Ol`, ii fit lut o~ i~tr • E~F~ ~f -r Jill A 1 i L9 (9 B U V/ L_-3 D [IS 21997 wV "m Developer. PARKS DEVELOPMENT IN I PRAIRIE OAKS I AKE9O TA LEGEND a GRADING AND C*IAINAGE PLAN PUS l y • • wro Yf 4r••M 1 p 7w 1 \ - raw 6 --uu• aw. t t \ \ \ \ fps arr WV mre.n % 9 \ a uw . nMl 7 ftd v 197 Ilm ` _G1`MV WW • ~w M rt Developer. rr 0 PARKS DEVELOPMENT PRAIRIE OAKS \ •,a .1 EA 1 ETA LEOENO •4 X151! ye"~y. • wN IIa11allQ UTILITY PLAN L) YMIt• C] na. w° A h •.onrr. w aia ra \ IN ilt w. ra• \ k =0 I Mrirr , \ ` a; ..ors wa ww \ / r..• r Q wa•w •..w s. air am. wd m a~ 1 ww~ ~ 1 <.rwrr.r. -%f- Ito •Y. \ f.l ••Yr _ 4mm C 5 MEMO city of eagan DATE: December 11, 1997 TO: ADVISORY PARKS AND RECREATION COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION ' DOROTHY PETERSON, SUPERINTENDENT OF RECREATION C.). LILLY, PARKS PLANNER SUBJECT: INFORMATIONAL KIOSKS FOR COMMISSION ACTION: To direct staff concerning alternatives for design and placement of informational kiosks adjacent to trails in the City. BACKGROUND: The Commission has previously reviewed, discussed and provided direction concerning location and general concept of proposed informational kiosks. No review of locations is proposed. Those sites remain: I. Silver Bell and Highway 13 2. Pilot Knob Road and the Highline Trail 3. Nicols and Dodd Road ends of the Highline Trail 4. Pilot Knob Road at 494 5. The existing kiosk at Pilot Knob and Cliff Roads The preliminary design envisions a playground style colorful arch, 10 feet high with identifying logo at the top of the arch and the map/text at eye level. ISSUES: Staff has reviewed the design with other City departments to determine conditions/constraints to the kiosk are evident. The following information is pertinent: Public Works: • Major concern is sightlines and utility locations at proposed sites. • The kiosks would be permissible in the street/road right of way if placement is on the side of a trail way from the street. II. Page two Planning: • A 10' high sign is considered a pylon sign. • Any sign higher than 7' requires a conditional use permit. • Code does not differentiate between signs on public or private property, or public or private organizations. • The process for a conditional use permit takes 60 days with submittals to the Planning Department, the Planning Commission and the City Council. • Planning suggests reducing the height of the kiosk to 7' by placing the logo beneath the informational sign portion of the kiosk which would remove sign ordinance required approvals. Alternatives for the Commissions consideration: • Recommend the current proposed design be retained and direct staff to proceed to acquire a conditional use permit. or • Recommend to alter the design to a 7' maximum height and proceed to final design and work with Public Works for placement locations. GVChenllkiosks memo.dp MEMO TO: Advisory Parks Commission FROM: Gregg Hove, Supervisor of Forestry THROUGH: Ken Vraa, Director of Parks and Recreation DATE: December 9, 1997 SUBJECT: Prairie Oaks Development - Possible Land Acquisition INTRODUCTION Department staff has been approached by the applicant of Prairie Oaks Development concerning the possible sale to the City of Lot 3 (a 2.82 acre lot in the south portion of the Prairie Oaks site, see General Site Map attached). This inquire was a result of city and state requirements dealing with natural resources, engineering and land use regulations that have made development of the parcel at the scale that the applicant desires, difficult to accomplish. The Advisory Parks Commission is asked to provide direction and a recommendation as to how to proceed with the offer to sell this property. Three attachments are provided; a general site map, a map showing existing site grade conditions, and a list of existing significant trees. BACKGROUND According to the City of Eagan Tree Preservation Ordinance, tree replacement mitigation is to occur as either: a. "on-site" reforestation (tree planting at the development site) b. "off-site" reforestation (tree planting on other applicant owned property) c. "public property" reforestation (contractual tree planting on public property at the applicant's expense), or d. cash mitigation. The cash mitigation option is exercised only when all reforestation options are explored and exhausted. To date, a total of $60,854.00 has been collected as cash mitigation. Funds from this cash mitigation are dedicated into a separate fund and intended to be used for tree/woodland preservation efforts / reforestation efforts on public lands. Priority is to be given to `preservation " efforts. Also, the Eagan City Council has determined that trees benefit our entire community as they: a. produce oxygen and absorb C02 and other dangerous gases, replenishing the atmosphere, b. transpire considerable amounts of water, purifying the air, c. increase soil permeability reducing surface runoff, erosion, and water pollution, d. are an invaluable physical, aesthetic, and psychological counterpoint to the urban setting, making urban life more comfortable by providing shade and cooling the air, and reducing noise levels, /3. e. increase property values, f. provide wildlife habitat and plant diversity. POLICY ISSUE The City has not adopted a formal approach to the process and use of the mitigation dollars. Because it has always been thought that cash should be the last preferred alternative, there would not be a large sum of money collected, and whatever was would easily be consumed through reforestation. Obviously, that has not occurred and the opportunity to consider open space land purchase should be considered. Any forested land purchased through these funds should be held permanently in a "preserve" state, no land alteration or development would occur. Staff believes that the commission should consider this issue and develop the appropriate criteria for consideration and recommendation to the Council. PRAIRIE OAKS EXISTING SITE CONDITIONS One candidate site, if the direction is to pursue acquisition of land, is the Prairie Oaks site. This parcel is a 6.07 acre tract of land located in the NW 1/4 of section 31, south of Cliff Road, east of Slater Road, west of Highway 77, and north of the newly developed St. Charles Woods residential development (refer to the General Site Map attached). The submitted tree inventory has identified the following significant vegetation: Lot 1 (1.70 acre) - No significant trees Lot 2 (1.55 acre) - 22 significant trees Lot 3 (2.82 acre) - 61 significant trees (refer to the significant tree inventory list attached) Lot three is best described as having gently rolling terrain (18 feet of grade change over a distance of about 300 feet, dropping from the southeast corner to the northwest) (refer to the Existing Grade Conditions attached). Vegetation consists of scattered large bur and red oak trees, and patches of tree regeneration (quaking aspen, oak, and blackcheny). There are twenty (20) large oak trees on lot 3 which measure greater that 20 inches in diameter (average age is about 120 years). There is also an 18,000 square foot wetland complex in the west portion of lot 3. As proposed, development would result in the removal of about 82% of the vegetation on lot 3. The Commission may want to consider this parcel as a "candidate site" for acquisition. FOR COMMISSION ACTION To determine appropriate criteria and possible recommendation on land acquisition in place of or in addition to tree planting as a use of tree mitigation funds. ATTACHMENTS 1. General Site Map 2. Existing Grade Conditions 3. Significant Tree Inventory v~ V v`.~v~RNfT ~~qo~ VR~ • CEDAR Q POND ZIRCON LA. ass CT- REEKSIDE Cl eARK ® CT S 420Q ~p - - - - °'FF Ey ROAD 65DIFFLEY- I • oel rro~- 1 P CT. SOOT T Tf GENERAL SITE MAP T R rq ~ 1 CT. iA GLORY DR. BADGER k~~ W o~ iR. METCALF DR. GIliq ~~f P ?'`C°P OR = • TjQ 49`FP ° t O SE RIVER a` W HJLLS c g R BEAR PATH < PARK CEDAR RIDGE a$ a A x k 40 Fp c~ SHALE LANE ~ HA N EY G 4400 W 68 1. 2 6 2 4. J O RD~ CFL ERIN DFt CLIFF r, BA ci NAMO HILL C VE Y RK con CLIFF T RR LAKE m 5 PT CLIFF RD. CLIFF RD. O CO. RD. 32 4600 i~~ - O,{ O RAHN WAY CT. WOCOjbHILI 9r~ \ 86 ~*~P }~•~1~ v AmCY GECRE T • J CIR. KETTL CIR. AKHLL CT. PIN OAK DR. PA 93 , m RIDGE 10 A ANY F A SK L T 3 VIBL~aNUM TR DR. Q, CR ° R ~ m WMPD fir A LANE R. KINGS RD. 4800TR~ JAMES AT 15TON Y C. R CT . I.- StJNNE 2.- ANNE Ys 3.- LUND 4.- TANA I v`~ rF~cy S.- HOMES P , , rs ?r .p 0 6- OSAGE 7.- SNOWS . r~ a c S.- HDW ~C G~ • t TORLA RD. Q;O~ 4~ y 9.- GRENA I r & A Y U 110.- MAR* 1 - THRLK A E. A v t^ YA `c8 NC ESTA TE1S L 5000-w-low 4w 80 38.14 .81 &0 7 68 EXISTING GRADE CONDITIONS -4 -s - x .70 / A 5 5 .68 .;2 y0 -11 59 - 58 5 43 .57 a' 9S .5 23 .62 61 478 .5 .9s 940.70 926.55 40 60 .2 . 9 4 ,45 . 29 .3 1 .1 2 0 .46 6 5 44 tt v 23 25 26 13 ~ 4 \ ~ 12 .22 1 1 12 1 11 44 \ 1\ 19 ,17 -13 .18 7 .16 ,15 -14 947.84 S .'4'8'0 42268 I V 92 .09 - r - DE)a RAINA U11UTY TOP 77 EASEMENTS INV 4. 7 y SGT 6 l5P S s~ FW f SIGNIFICANT TREE INVENTORY Tree Species Dbh Remarks Condition No. 1. RO 8 8 Slit. 2. BO 24.2 S arse crown, toted. 4 3. BO 78.0 Dieback. 3 4. 5. BO 11.0 4 6. BO 32.7 Decay, scar cracks. 5 7• BO 17.6 Crown full but tufted. 5 BO 21.0 4 9. BO 23.7 6 10. B 21 6 11. B 4 Alon ence. 5 12. BO 4 5 13. BO 26 5 14. BO 28 5 15. BO 15.3 16. BO 22 Y at 5'. 17. BO 14.4 6 18. B 13.2 Reduced leaf cover. 19. BO 27.6 6 20. BO 24 6 21. BO 26 6 22. BO 18 2 . BO 27 5 T4- BO 23 Basal deca - Remove. 25. BO 21 6 2 BO 23.5 27. BO 6.5 7 28. BO 7 7 29. BO 7.5 7 30. BO 6.5 31. BO 6.5 7 32. BO 25 6 33. he 12 4 34 BO 8 9 -T5- BO 6.7 36. RO 10 37. BO 6.4 7 38. Cherry 8 7 39. B 10 40. BO 7 8-- 4 1. BO 42. BO 7 8 Condition - On a ranking as follows: 9-10 Excellent 7-8 Very Good 5-6 Good 3-4 Fair 1-2 Poor 11. 44. Cherry 8 43. 1BO g77 45. BO 9 46. BO Fuller crown. 8 47. BO 48. BO 7.5 8 49. BO 7 7 50. BO 6.8 51. BO 6 7 52. Cherry 7.3 7 53. BO 7.8 7 54. B;O 8.5 8 55. C-berry 7 7 56. Cherry 11.6 9 57. BO 7 7 58. BxE 13.3 8 59. BO 28.5 Remove tree. 3 60. BO? 23.0 6 61. BO 26.3 6 62. BO 29 B fence. 5 63. BO 9.2 9 64. BO 6.5 8 65. Che 7 7 66. BxE 15 7 67. BO 6.5 7 68. Cherry 7.8 7 6 BO Sparse crown. 7 70. BO 10 9 71. Cherry 7 7 72. BO 6.5 7 73. B1 Ch 10 7 74. ChRiF_ 8.5 7 75. BO 13.7 9 7 . Cherry 13 Remove? 7 77. CEET_ 8 7 7 8 • WO 24 Cracks. Remove? Forked ands lit. 5 79. RO 19.2 Y. 9 80. Cherry 7 7 81. Cherry 6 7 8?. RO 7.5 est. 7 83. R 25.6 8 84. RO 13 7 85. RO 10 7 6. Ch-, 7.5 est. 7 87. RO 27.1 30' from street. 7 88. RO 10 7 he 6.3 7 90. B1 h 91. B1 Ch 6 5 2• BO 12 3. R 16 7 94. BO 12 7 95. O 1 6• Bt h 13 Y. Day. 4 97. C 13 9 TO: ADVISORY PARKS COMMISSION FROM: RICH BRASCH, WATER RESOURCES COORDINATOR DEPARTMENT OF PARKS AND RECREATION RE: MODIFICATION OF WETLAND REPLACEMENT PLAN-EAGAN PROMENADE DATE: DECEMBER 8, 1997 Introduction On December 19, 1995, the City of Eagan approved the wetland replacement plan for the Eagan Promenade development. The approval authorized filling of up to .47 acres of jurisdictional wetland (compared to a total of 5.65 acres identified on the site) and identified replacement requirement of 1.05 acres to meet state Wetland Conservation Act (WCA) regulations. The WCA specifies that a minimum of 2 acres of wetland credit be generated for every 1 acre impacted. The WCA regulations in effect at the time of plan approval required that the wetland replacement be made up completely of created/restored wetland area. In June, 1996, amendments to the Wetland Conservation Act were passed by the Legislature. One of the changes made to the WCA with these amendments allowed the second half of the 2:1 mitigation requirement to be met with storm water detention basins and/or upland buffers. These amendments reflected a change in state policy that detention basins and upland buffers provide important functions and values in their own right that were complementary to those provided by the natural wetlands themselves. Issue OPUS Corporation has requested that the City of Eagan consider modifying the wetland replacement requirements for the Eagan Promenade development in two ways. First, they requested that the replacement requirement reflect the amount of wetland actually filled by the project (.36 acres) instead of the amount of wetland that was anticipated to be filled (.47 acres). Second, they requested that the replacement plan be amended to allow the use of on-site detention basins to partially meet wetland replacement requirements, as provided for in the 1996 amendments to the WCA. Staff met with both the Technical Evaluation Panel set up under the WCA and the Natural Resources Subcommittee of the APC to evaluate this request. Summaries of both meetings are attached for reference. Findings A technical evaluation panel (TEP) composed of wetlands experts from the MN Board of Water and Soil Resources and the Dakota County Soil and Water Conservation District as well as myself met on November 5, 1997 to review this proposal. The TEP felt there was sufficient latitude in the revised WCA rules to allow the local government unit to approve of the proposal by OPUS. Both the representatives from the MN Board of Soil and Water Resources and the Dakota County Soil and Water Conservation District stated that they felt the proposal put forth by OPUS meets the intent of current state policy on wetland protection and mitigation and that the developer is making a good faith effort to resolve WCA compliance issues. The Natural Resources Subcommittee of the Advisory Parks Commission also reviewed the proposal at a meeting on December 4, 1997. The subcommittee supported application of the 1996 WCA amendments to the Eagan Promenade wetland replacement plan, both because of the fore-mentioned reasons and because the City has considered and approved similar modifications for two other projects. The subcommittee also recommended that staff work with the developer to preserve as open space the un-used portion of the mitigation area north of Northwoods Drive and that the City require a minimum of two years monitoring to assure the viability of the replacement wetlands, retaining the option to extend the monitoring period for up to five years after completion of the project. Commission Action Requested Staff request that the Commission recommend to the City Council approval of a reduction in the amount of impacted wetland associated with this project from the .47 acres projected to .36 acres of actual impact and to further recommend that the replacement mitigation requirements for Eagan Promenade be adjusted to allow credit for detention basins on the site as per the provisions of the 1996 amendments to the Wetland Conservation Act. Rich Brasch Water Resources Coordinator cc. George Spevacek, OPUS Corporation NATURAL RESOURCES SUBCOMMITTEE MEETING SUMMARY (DECEMBER 4, 1997) Meeting Attendees: Mark Filipi, APC Daryle Peterson, APC Rich Brasch, staff Meeting Summary: I. Modification of Wetland Replacement Plan-Eagan Promenade • OPUS Corporation has requested the City to modify the wetland replacement requirements for the Eagan Promenade development. OPUS is requesting that the City allow the second half of the 2:1 mitigation requirement to be met with storm water detention basins and/or upland buffers, as provided for under amendments to the Wetland Conservation Act approved by the 1996 Legislature. • Staff reviewed the results of the Technical Evaluation Panel (TEP) meeting on this issue. The TEP is composed of wetland experts from the MN Board of Water and Soil Resources and the Dakota County Soil and Water Conservation District as well as a representative of the local government unit (LGU) and is intended to advise local government units responsible for the administration of the WCA on technical matters. The results of that meeting are attached. • Staff also summarized the status of wetland replacement projects approved in Eagan since the inception of the permanent program of the WCA which began in August 1993. A total of four developments - not including Eagan Promenade - have been required to carry out wetland replacement to mitigate the loss of a total of 2.04 acres of jurisdictional wetland. Two of those projects have been completed and were carried out under the WCA prior to the effective date of the 1996 amendments. The 1996 amendments has been applied to two other projects which were initially approved prior to the effective date of the 1996 amendments. • The subcommittee supported application of the 1996 amendments to the Eagan Promenade wetland replacement plan because the City has considered and approved it for two other mitigation projects, the developer is making a good faith effort to rectify compliance issues with the wetland replacement aspect of this project, and the revised replacement standards reflect current state policy on wetland mitigation. The subcommittee also recommended that staff work with the developer to see if the unused portion of the mitigation area north of Northwoods Drive be preserved as open space and that the City require a minimum of two years of monitoring to assure the viability of the replacement wetlands, retaining the option to extend the monitoring period for up to five years d3. if staff determines it appropriate. II. Fish Lake Outlet Modification • Since the late 1980's, the lake has become colonized by curly-leaf pondweed, an exotic rooted aquatic weed that dominates the lake in most years throughout the early portion of the recreation season. The weed then dies back in mid-summer, releasing available phosphorus which contributes significantly to late summer algal blooms. Control of the weed has been identified as one element in the implementation plan to reach water quality goals in Fish Lake. • Recent work conducted on Fish Lake and elsewhere in the Metro area within the last three years has indicated that winter drawdown of water levels can help control curlyleaf pondweed. Because of the way the existing outlet structure was constructed for Fish Lake, the maximum drawdown achievable by gravity drainage is only about 2 feet. Staff feel a drawdown capability of 4-6 feet is necessary to provide an acceptable level of control for the curlyleaf pondweed. • Staff have reviewed several options for increasing the water level drawdown capability for Fish Lake. They include construction of a new gravity outlet (estimated cost - $42,800), installation of a siphoning line (estimated cost - $32,900), permanent installation of a submersible pump (estimated cost - $23,200 excluding O&M) and use of a temporary pump (estimated cost - $16,600 excluding O&M). Staff noted that the capital cost of each option could be covered with unused proceeds of the 0% interest loan already awarded to the Fish Lake project, which would effectively reduce the City's cost of each option by 25%. • After discussing the merits of each option, the subcommittee recommended that further consideration be given only to the construction of new gravity outlet and permanent installation of a submersible pump. They suggested that more work be done to evaluate the O&M cost of the pump option, including an evaluation of the risks and cost of pump replacement over the short to intermediate term. The subcommittee further suggested that because of the apparent significant difference in costs between the two options, selection of the much more costly gravity outlet construction option would need to be justified with a reasonably compelling argument about the non-monetary benefits of this option relative to the pumping option. Meeting summary prepared 12-5-97 by R. Brasch 44. EAGAN PROMENADE WETLAND REPLACEMENT PLAN TECHNICAL EVALUATION PANEL MEETING SUMMARY (NOVEMBER 5, 1997) Attendees: Matt Moore, MN Board of Soil and Water Resources Brian Watson, Dakota County Soil and Water Conservation District Mike Graham, Peterson Environmental, Inc. George Spevacek, OPUS Corporation Rich Brasch, City of Eagan Meeting Summary: • The purpose of this Technical Evaluation Panel meeting is to review a request by OPUS Corporation to modify the wetland replacement requirements for the Eagan Promenade development. • The wetland mitigation plan for Eagan Promenade was approved in June 1995 under the old WCA rules which required that the 2:1 replacement ratio be made up completely of created/restored wetland area. In June 1996, new state rules for the WCA became effective which allowed the second half of the 2:1 mitigation requirement to be met with storm water detention basins and/or upland buffers. This reflected a change in state policy that these features provided important functions and values in their own right that were complementary to those provided by natural wetlands themselves. • Mike Graham and George Spevacek reviewed their proposal for revising the wetland replacement standards for the Eagan Promenade project. They pointed out that the approved wetland replacement plan allowed filling of up to .47 acres but that the area of actual wetland fill was .36 acres. They requested that the mitigation requirement be reduced to reflect the amount of wetland actually filled. They further requested that the wetland replacement plan be amended to allow the use of the detention basins constructed to meet project water quality treatment obligations, as allowed under the 1996 revisions to the WCA. • The original approved wetland replacement plan called for creation of 1.05 acres of wetland compared to an expected impact of .47 acres and a minimum acceptable replacement wetland area of .94 acres to meet the 2:1 replacement ratio mandated in the law. The developer provided two replacement areas within the site. The first area was to provide .8 acres of mitigation while the second was to provide .25 acres. Mitigation Area I has not resulted in the creation of wetland conditions over the anticipated area, but Mitigation Area 2 appears successful. • Under the 1996 amendments to the Wetland Conservation Act, the wetland area created for mitigation must be at least equal to the amount of wetland actually filled or drained. 45. The remaining mitigation requirement (i.e. that necessary to meet the second half of the 2:1 mitigation requirement) can be met by counting the area of detention basins constructed as part of the project and/or upland buffers contiguous with the wetland replacement area. • Based on a revised wetland impact of .36 acres, the total amount of mitigation required to meet the 2:1 mitigation ratio is .72 acres. Under the 1996 law revisions, at least half of this replacement requirement (.36 acres) must be met with actual created wetland. The developer proposes to modify Mitigation Area 1 so that it provides .22 acres of viable replacement wetland. This area, together with the functioning replacement wetland in Mitigation Area 2 (.25 acres) will provide .47 acres of replacement wetland. The remainder of the wetland mitigation obligation could be met by allowing credit for the detention basins constructed as part of the project. Accounting for the total area of the detention basins in the vicinity of the wetland replacement area would generate 2.4 acres of credit toward the remaining mitigation requirement. Thus, the mitigation provided under this scenario would significantly exceed the .72 acres required to compensate for actual impacts. • The TEP felt that there was sufficient latitude in the revised rules to allow the local government unit to approve of the proposal, referring to Section 8420.630 in the WCA rules. Both the BWSR and SWCD representatives stated that they felt the proposal put forth by OPUS meets the intent of the current state policy on wetland protection - including the recognition that detention basins and upland buffers provide important wetland-related functions and values- and that the developer is making a good faith effort to resolve WCA compliance issues. They stated their support for the modifications proposed by the developer. • It should be noted that the detention basins constructed for the Eagan Promenade project and for which wetland replacement credit is being considered play a critical role in the protection of water quality in downstream recreational water bodies. Modeling results generated by the City show that these basins should be sufficient to prevent degradation in LeMay Lake (Protected Water 19-55P) that might otherwise have occurred as a result of the Eagan Promenade development. Summary prepared November 24, 1997 by R. Brasch SELLING ADS IN THE BROCHURE By: Cindy Fitzsimons 5 Dec 97 o? 7 . Introduction This is an initial inquiry report of the Parks and Recreation Department's brainstormed ideas for possible revenue-producing entrepreneurial ventures. It will be used to expand on and assess the feasibility of pursuing the venture to sell ads in the program brochure. If feasible, this inquiry may help to fulfill the Council's desire for Parks and Recreation to "close the gap" between revenue and expenses. Through researching this report, it was found that the selling of ads through the Recreation Department was a non-common practice among those in the Recreation field and was a relatively new concept just now being looked at. Each of the departments I contacted stated they have looked into this venture, or are planning to look into it. With these thoughts in mind, it could be implied that selling ads in the Recreation program brochures might start to become a common practice among Recreation agencies. Not much data has been found on the subject, therefore most of the information was gathered from a compilation of many interviews with others in the field. These interviews will be summed up in another section of the report and will be used to look at the potential risks and benefits involved. They will also show how to implement this venture and the costs involved. A projected time frame for revenue gain will also be discussed, as well as possible future expansion ideas. The last aspect will be to suggest possible recommendations and a conclusion as to the overall feasibility to pursue this. Points of Contact After "surfing" the net and researching numerous Recreation Journals at the library, it was found that very little or no data exists to back up this venture. So, information was gathered from several interviews with various individuals in the recreation field and elsewhere who do advertising. These interviews became a snowball effect of one individual suggesting to talk with another individual, who again suggested another and so on. This process kept up until a sufficient amount of data was gathered to develop a consensus on the selling of ads concept. A brief summary of each contact will be stated in this section with only the major points used to support the rest of the report. Joanna Foote, Eagan Communications • Informal policy for advertisements with the City map on no alcohol and tobacco • City Administration pays all printing costs of combined brochure • Little revenue gained from advertisements with the City map • Same ads each year, not very time consuming to solicit them for the City map • Desire to separate the brochure into two to avoid any conflict of interest or any other ethical issues • Utilized Chamber of Commerce business listing Judy Fox, Eagan Fire Department • No set policy and did allow Homebrew Store advertise (it's a wine making place but they thought it's just a name and has been around for a long time, so it's fine) • Professional sales person hired on commission • Utilized Chamber of Commerce business listing • Good revenue and always made a profit • Very time consuming and Judy does editing and graphics • No conflict of interest with Recreation selling ads also Colleen McCarty-Gould, Eagan Community Education District 196 • Formal policy on no alcohol or tobacco use and in "good taste" (Attach 1) • Very time consuming • Incorporates business plan • Good source of revenue • Hires a professional graphic designer on an hourly salary ($15/hour) • Hires at times a part-time professional sales person on commission of number of ads sold • Coupons are excepted and increased ad revenue to Community Education with more businesses using coupons that did not want only an advertisement (Attach 2) • Ensure coupons conform to ad policy requirements • Be careful of what's on other side of coupon • No special treatment for coupons, same charge as for an ad • Increased sales to businesses with more patrons using the coupons and also buying other items from the business • Utilized business listing • Revenue from hard work put into is not really enough a~. 2 Mark Vaughn, Eagan Civic Arena • Informal policy approved by Mark as long as in "good taste" • Al Bakers allowed due to family food focus not just drinking • Very time consuming • Incorporates a business plan (contract) • Sends out letters for renewal • Printing company does much of the soliciting as part of the printing deal • Utilizes the Eagan Convention Bureau for business listing Eric Carlson, Burnsville Arena • Informal policy governed by Eric as to no alcohol or tobacco allowed • Very time consuming • Great public relations via good exposure for businesses • Uses Chamber of Commerce listing and sends letters/call businesses for interest • Good source of revenue and is put into enterprise fund • Eric does all soliciting • Incorporates business plan (contract) Marcy Padget, Inver Grove Heights Parks and Recreation • Are planning on selling ads in the future • Found it was very time consuming and expensive • Will want a formal policy to coincide with the Parks Commission's views on not promoting alcohol and tobacco • Will develop a business plan • Have a printing and delivery budget for their part of the brochure Tom Moriarty, Inver Grove Heights Arena • Informal policy governed by Tom as to no alcohol or tobacco allowed and ads have to be in "good taste" • Very time consuming • Good for public relations and community involvement • Good source of revenue • Tom does the soliciting • Incorporates business plan (contract) Renee Brekken, Lakeville Parks and Recreation • Tried selling ads five years ago and found it changed the look of the program pages too much, making it not as readable • Would want a formal policy on alcohol advertisers due to having a municipal liquor store that contributes money to program events • Could end up being expensive but has potential for revenue gain Randy Johnson, Apply Valley Parks and Recreation • Tried selling ads before • Informal policy as to no alcohol, tobacco, or bars allowed to advertise 3 • Felt a professional sales person would be needed • Combined with City news and felt no conflict of interest • Utilized Chamber of Commerce listing • Wrote letter of interest to businesses • Found no interest, so decided to drop the venture Gary Pietig, Apple Valley Arena • Informal policy approved by Gary based on a case by case as long as its wholesome, no alcohol, no tobacco, and no bars • Good revenue and public relations • Time consuming • Utilizes a business plan (contract) Dawn Sommers, Hennepin Parks • Tried advertising before and was not profitable, instead now they have a Parks Patron Card (work like a coupon) • Parks and businesses give discounts when card is used • Formal policy on no alcohol and tobacco (Attach 3) • Ads are given for free to enhance the patron package • Great public relations with lots of exposure for businesses • Increased sales at the businesses with use of card • Great for community with card discounts at stores that advertise • Coupons are excepted and must conform to policy guidelines (Attach 4) • Used in conjunction with card receive coupon item or discount • Be careful of what's on the back side of the coupon • Additional staff hired to solicit ads • Very time consuming • Receive nice gifts from businesses for sponsorship during large special events • Businesses promote the Parks Patron Card in their stores, increasing the Parks revenue by increased Park Permits and rentals • Free exposure for both the businesses and Parks • Very manageable with given camera ready ads, no editing Marilyn Weinhold, Farmington Chamber of Commerce • Informal policy with on-going approval from the City Council as long as ads are "tastefully done" • Chamber buys pages from Recreation and pays all printing and delivery share costs of those pages • Marilyn does soliciting but is relatively easy because of repeat ad sales • Marilyn does some editing • Good revenue for the Chamber • Great public relations with increased exposure • Revenue does not really cover all the hard work and time put into it 5/ 4 Bob Beverlyn and Michael Metters, Kansas Johnson County Park and Rec. District • Formal policy on who can advertise • Policy- legal council consulted with • No alcohol consumption in parks policy • Sports bars emphasize family and food • No fire arms ? Health and wellness focus so no tobacco • No nudity due to family focus • No political ads • Short and concise policy and consult with other magazines who do the same type of focus as your agency • Stated many Parks and Recreation Departments are selling ads to cover the printing costs, enhance public relations, and cover marketing materials for the brochure • Great revenue • Great public relations • Only had 2 call complaints about ads in last 5-1/2 years doing it • Firing range was put in with focus of recreational activity • Business sales tactics from old sales person they had • Risks • Ads competing with their programs • Ads competing with their program space on the same page • Ad section advertisers didn't like the ads all grouped together in the beginning of the program and wanted separate ads put in the adult/youth sections • Who will sell ads for the brochure? • 1. On-site staff: • Pro: Knows you and will represent Department well in the community • Con: Very time consuming and may not be trained in sales • 2. Sales person: • Pro: Good person will be motivated and self-starters which is the key. Time to be out in the community, making good public relations, good collections, represents you very well, has the skills needed to sell • Con: Pay commission, but the revenue coming in is much worth it verses having a staff person do it as an additional duty with not enough experience and time to do it well and get enough ads for a profit • 3. Specialty printing house: • Pro: People come in and publish and produce your piece and sell your ads • Con: Loss of control, no press proof, low-bid printer, could be far away where they're printed with out of town extra expense ? Ideas to help entice advertisers • Let them know the volume of your distribution • Let them know you keep the mailing list clean ? Put together a two-sided card with all the info of ad sizes available and mail it to them 5 • Most advertisers now are only concerned with '/2 page and page ad sizes • Pays professional to do soliciting on a commission based on the ad sales • Pays another separate professional to do the layout and editing • Huge revenue • Great public relations • Have a business plan for collections and final proof approval of ads • Payment due with in 30 days of publication ? Sign an ad approval form of layout so no confusion of businesses desire of how they want the ad done to help ensure they will pay ? Time of month important • Mid-month works best and receive payment within 10-15 days ? Too early in the month, wait 60 days to receive payment ? 10% only have to send 2nd statement of billing with bold letters on note • Hardest to collect is national companies (Famous Footwear...) ? Key then is to find the Accounts Payable department person there and bill directly to them • Collections people won't pay up front, need to see the ad first • Collect first then pay commission, if sales person is great, pay some up front to keep them working hard and have some form of income • Carry over profit in enterprise fund Benefits The number one point when considering any new venture would be to look at how it would benefit Recreation by implementing. An important concept would be to see if the benefits out-weighed the costs and risks involved, helping to support the feasibility of incorporating the venture. For obvious reasons, if the benefits would not be greater than these two, it should be seriously evaluated before continuing. Two main benefits have been found; increased revenue and increased public relations. Increased Revenue The most important benefit gained by this venture would be the potential to gain revenue. Depending on how many ads were sold and the expenditures, the amount of revenue gained will vary. If only tangible expenditures are measured and the maximum numbers of ads were sold, then the potential revenue gained can easily be shown below. 33 6 Potential Revenue Gain $7,200 Revenue Expenses ' $14,400 As seen in the chart above, the maximum potential revenue that could be gained would be $7200 a year from selling ads. For those expenditures that are not tangible, such as hard work and effort, actual revenue gained would be much harder to measure. What would be considered "tangible" expenditures should be determined prior to measuring revenue gain. This would help paint a more accurate picture of how much revenue this venture could potentially gain. Increased Public Relations Another important benefit for all involved could be increased public relations between the businesses who advertise and Recreation. If the ads do well for the businesses, they might have more confidence in Recreation as a valuable source to increase their sales and may continue to advertise. This would benefit Recreation by the possible assurance of guaranteed ad revenue. Increased good rapport between the businesses and Recreation could be another benefit to this venture. This enhanced rapport could be used for future endeavors, such as sponsorships. These sponsorships would benefit Recreation by helping pay the expenses for the special event along with shirts or other give away items. It could also help "beef-up" the event by providing better prizes to be given away, hopefully enticing more people to join in the event. The more people come to the event, the more revenue Recreation could gain from the ticket sales. As it stands now however, 34 7 there is no set policy on sponsorship for Recreation, so a clear policy as to who could sponsor and what would be considered acceptable items allowed should be looked at. Another added bonus from the increased rapport would be to have the businesses develop coupons, instead of strictly ads. Coupons could help draw in businesses that might not otherwise advertise by the potential for added patronage to their businesses from the customers to use the coupon. For this reason, it could be used as a selling point to get more business to buy an ad/coupon. With this idea, increased revenue could be gained from the increase in ad/coupon sales. Again however, a policy should be set on who could use a coupon and what items could be discounted with the coupon. Costs After considering the benefits, the next point to look at would be the costs involved. The purpose of this would be to find out if the costs would be too great and therefore rendering the venture not worth doing. If only tangible expenditures would be measured, the costs for this project could somewhat be easily determined. Three main costs incurred during the implementation of this venture would be the printing charge of the added ad pages, the possible second delivery charge for a separate brochure, and the commission of the professional sales person. According to Eagan's Communications coordinator, adding additional pages to the brochure must occur in increments of four pages. From previous brochure page numbers in the past, it was found that the added printing cost of an additional four pages was about $600. So, a minimum cost of $600 per brochure would have to be paid for the ad pages. Another cost for printing would be to determine which type of paper would be used to ensure the cheapest priced paper type could be used. It has been found that newsprint 35 8 was the cheapest way to go and still held good readable quality. The only downfall to using newsprint would be the possible bleed-through when using color. Along with the price of the paper type, the thickness of it should also be considered to select a type that would not make the brochure too thick to staple. Here again newsprint would work very well. There are too many different prices and types of papers to list, but by using the paper type we do now, the brochure would probably become too thick to staple. Then the brochure would have to be bound, which costs much more than stapling. One last cost incurred would be the possibility of an additional delivery charge if the brochure were separated from the City pages, which would be $2500.00 per brochure. By adding this additional charge to each of the seasonal brochures, revenue gain could significantly decrease. A consideration for this would be whether or not to save on this cost by keeping the brochure together with the City pages, or allowing a delivery budget for it. Risks Now that the benefits and costs have been looked at, the next issue would be to determine the risks involved. This would be used to find out whether or not this venture would be too risky to implement. Without much research data to support this venture, I inquired to others who may have, or are currently selling ads in their brochures. Four main potential risks were mentioned and include; political ramifications suffered, lack of resources within the Department to implement, overall expenses outweighing any revenue gained, and the overall feasibility. Political Ramifications As a public service agency, the foreseen greatest risk to the Recreation Department 9(o 9 would be the political ramifications suffered from implementing this venture. The main issue would be that the public might not agree with the advertising policy set as to who can and can not advertise in the brochure. Their disagreement may cause tension between the community and Recreation, possibly causing the public to not participate in programs they would otherwise join. This could potentially cause a revenue loss for the Recreation Department. Being the decision-makers for the advertising policy, lack of support of the policy from the public could cause a threat to the City Council as well. It has the potential to increase tension between the public and Council members which could even be great enough to cause the public not to vote for the officials and impede their opportunity to be re-elected. Being elected officials, it would be imperative to have the support of the public and try to ensure their happiness with the policy set. With this in mind, a very thorough look at what the policy should state on how to best serve the public and stay within the constraints of Recreation and the City's missions. Another potential political issue would be the ethics of Recreation selling ads. As a non-profit public agency, should Recreation be engaged in a for-profit, entrepreneurial venture? Is this what Recreation should be doing to increase revenue to help better serve the public? Or, should Recreation rely solely on fees and subsidization from taxes to run their programs? Does this venture coincide with the philosophy of Recreation? Most in the field say yes to the above questions, but I feel these questions should be addressed and answered between the Council and Recreation prior to proceeding with this venture. This way, Recreation will have the support of the Council when answering the possible bombardment from the public as to the ethics of this venture. 37. 10 One other political issue would be the potential for an increase in the bulk mailing rate for the brochures when there would be advertising in them. In order to meet the requirements to continue paying non-profit bulk rate postage for brochures with ads in them, certain guidelines must be followed. According to the St. Paul Postmaster Rates and Distribution Center, the following criteria must be met in order to keep the brochure qualified for the non-profit bulk mail rate when ads are included. ? It has to become a newsletter with a title ? It has to have an issue date and volume number ? It has to incorporate an identification statement as to who is producing it ? It has to state how often the publication is produced ? Advertisements NOT allowed in the brochure for non-profit rates are: ? Any type of insurance agency or insurance person ? Any type of travel agency or trip ? Any type of credit or debit cards 55.. 11 As seen with the above requirements, there has to be a policy set on who will be allowed to advertise solely on the premise to remain at the non-profit bulk mailing rate. If the above mandatory requirements were not met, the brochure would be charged the commercial mailing rate, almost triple the non-profit rate. One last political issue Recreation might run into would be the potential desire for Communications to separate the brochure into two publications. The reasoning behind this would be to ensure no conflict of interest occurred between the public, the City, and the advertisers. This would be done to help relay to the public that the City was an unbiased entity and would not favor any advertiser in the brochure. However, separation of the brochure could potentially cause confusion on the part of the public as to where to find the information they were looking for. With the separation being a new concept, the public might not realize there were now two brochures and inadvertently throw one out. They might have done this under the premise that it was a repeat of the one sent prior, or just over look it as something they didn't need to read. With the public being use to finding program information in the same spot in each brochure, the separation could have a profound effect on Recreation's program enrollment. If the public were confused as to where to find the program information, they might get frustrated and just give up looking and therefore not sign up for any programs at all. Recreation would then suffer a loss of revenue that would normally be gained from the signing up for programs by the public. With the possibly of this happening, the public should some how be informed of the new two brochures idea. Public confusion of the two brochures could also lead to an uninformed public as to the happenings of the City. The City's news of important dates and events may not be 12 read, leaving the public angry when they miss out on an event they wanted to attend. Anger might also arise when they miss out on other important information about the City officials and other news they found out through the grapevine. The separation brought up one more concern, who would pay the additional printing and delivery charges for the second brochure? Right now Recreation has a very limited printing budget for its small publications, such as trial maps, and does not have a printing budget for the brochure at all. Would Recreation be given a printing budget if the brochure were separated? If Administration would pay for the additional costs, how could Recreation justify keeping the revenue? Would Administration be willing to pay the extra ad pages printing costs and the second delivery charge and still let Recreation keep the revenue gained from the ad sales? These are more questions that should be answered between the Council and Recreation prior to moving forward on this venture. Lack of Resources Another area that has the potential to become a great risk could be the lack of resources needed within the Recreation and City departments to even pursue this venture. Selling ads would be very time consuming and without proper resources, could become even more cumbersome. The number one needed resource for this venture would be a person who possessed the skills to solicit, graph, edit and proof ads. This person would need to be able to develop a business plan for the advertisers and be knowledgeable of general business management skills to effectively bring in enough revenue from ad sales to keep the venture growing and ensure its future. It would be imperative for the person chosen to possess all these skills to guarantee enough ad revenue would be gained to cover the costs and add extra revenue to the overall venture. 10, 13 One possibility would be to utilize an on-site staff person to sell the ads. The benefit of this would be no extra salary cost incurred. However, the negative aspects of this idea far outweigh the savings in salary. Due to the fact that selling ads is very time consuming, this person's other work may suffer. If this person happens to be a Recreation programmer, revenue could be lost by decreased enrollment because they did not have enough time to properly plan and promote the programs. Another downfall could be that this person might not possess the skills to effectively sell enough ads to make up for all their time involved, other work suffrage, and the ad pages increased costs. A suggested solution for this from those in the field would be to hire a professional sales person to sell the ads. This person should be highly qualified to sell ads and would be more able to motivate the businesses into advertising with Recreation. The sales person's expertise would be needed to help ensure a profit could gained to cover all the extra costs and their hard work involved. As with on-site staff, a downfall with the sales person would occur, which would be their added salary cost. However, most agencies have hired the sales person as a private contractor who earned a commission on the amount of ad revenue gained. From being contracted, there would be no additional costs for taxes, benefits, or workers compensation. The sales person would basically be paying themselves and would want to work hard to make the most ad revenue possible. Compared to the potentially added ad revenue gained, the commission could definitely be worth the extra salary expense. Expenses Out-weighing any Revenue Gained Depending on the measurable expenses incurred during this venture and how many ads were sold, it could be possible that the expenses would outweigh the revenue gained. . 14 If too much, or all the revenue gained was needed to pay for the extra expenses incurred, then any money left over, if there was any, might not be considered large enough to qualify as a worthy profit. Or, all the revenue gained was not enough to cover the extra expenses and therefore created a loss for Recreation instead of a profit. Due to the numerous possible scenarios of these situations, showing an example would be quite extensive and therefore would not be feasible to do. Instead however, a definite situation that creates a loss would be when the brochures were separated into two, causing a second delivery charge. The chart below shows the current charges for printing and delivery of the brochure if it were two separate brochures. It also shows what the charges would be for each brochure incorporating this venture. Recreation's total costs included subtracting the revenue gained from the ads from all the expenses. From this chart, it could easily be seen that this separation creates a $6400 loss, therefore defeating the purpose of "closing the gap" and only making it larger. Total Cost for Seperate Brochures $60,000 _ $50,000 $43,300 $49,700 c $40,000 E $30,000 $25,250 $18,050 $20,000 _ $10,000 $0 o U U o w ~o H U U Q V S V U 3 9 q-d. 15 One possible way to help ensure Recreation would not suffer a loss and actual incur a gain, would be to keep the brochures together. As shown in the chart below, a gain of $3600 could potentially be possible from this concept. Total Cost For Keeping Brochure Together $50,000 $45,000 $43,300 $40,000 $39,700 $35,000 $30,000 Q $25,000 $21,650 is $20,000 $18,050 $18,050 1 $15,000 $10,000 $5,000 $0 c m N Q O ~ y H V Vt~ Z-a~ U UQ U F- U Keeping in mind the initial purpose of this venture was to gain revenue, it would be important to check and see if it would be financially worth doing. Another thing to look at would be to see if the profit gained was large enough to cause a significant enough dent in the "gap." If it was large enough, then the expenses incurred could be justified. Overall Feasibility Another possibility could be that the revenue gained would not be feasible enough to justify the hard work put into this by all involved. The non-tangible measurements such as all the time and effort involved might be significantly too much and therefore this ~3 16 venture would not seem justifiable. Implementation If the benefits seem to out-weigh the costs and risks, the next step would be to implement this venture. The following information on the implementation of selling ads in the brochure will be a compilation of interviews done on the subject. A break down of each interview will be summed up in a later portion of this report. Information presented here will be the general consensus of all information gathered with a logical assumption on my part to fill in any gaps needed. Before too much work goes into this venture, it has been recommended by seven of the thirteen agencies contacted to first acquire the City's business listing. Eagan's business listing can be found by contacting the Northern Dakota County Chambers of Commerce. Obtaining this listing would serve to determine what types of businesses are in the area to aid in the development of the advertising policy, explained next. After careful review of the listing, the next step would be to develop a written policy regarding what types of businesses would qualify to advertise. This policy would serve to help prevent any compromise of the integrity and traditions of both the City and Recreation Departments. The policy should be based according to the City and Recreation's prime focus. It is a known unwritten philosophy that both these departments focus on the proud fact of being and operating in a wholesome and family oriented atmosphere with "good taste." Recreation does not have a written policy, but according to the Superintendent of Recreation, "it is the Department's philosophy that (we) do not promote the consumption of alcohol or the use of tobacco products." When developing recreation programs and ' 17 special events, this philosophy is a strong reality. With this in mind, the advertising policy set should be based on this "focus," or a new or similar one developed by the Commission. The advertising policy should be stated general enough to cover the all criteria of non-acceptable "focuses." Any unwritten philosophy ideas should become written statements in the policy. This would give merit and support to the policy as to which business types would not be allowed to advertise. These statements would also help to eliminate any confusion as to what "focuses" Recreation would not tolerate when approached by businesses that desire to advertise in the brochure. Businesses that could be considered not acceptable would be those with the primary focus on drinking and/or tobacco use. All agencies contacted either have a formal or informal policy of not supporting drinking and tobacco use. For examples of policies from other agencies currently in effect, see attachments one and three. Keeping concentrated on Recreation's prime focus, a thorough evaluation of each businesses prime focus should be looked at to determine whether it coincides with Recreation's focus or not. Help in determining the businesses prime "focus" could be found by using the definitions stated below. These in place City Codes and Policies regarding drinking and tobacco use would lend increased support for clarifying any questionable business focuses. According to Eagan's City Code Ordinance Number 230, Supplement Number l to Section 5.01, the following definitions could be used to determine the businesses prime focus and ultimately allow or deny their ability advertise in the brochure. (Attach 5) "Liquor store: An establishment used exclusively for off-sale of liquor except for the incidental sale of ice, tobacco, beer, beverages for mixing with liquor, soft drinks, cork 45.. 18 extraction devises, and books and videos on the use of alcoholic beverages in the preparation of food " "Restaurant: An establishment, other than a hotel, under the control of a single proprietor or manager, having appropriate facilities for the serving of meals, (consisting of a full menu as distinguished from exclusively fast food items such as pizza, hamburgers and other sandwiches) and where, in consideration of payment therefor, meals are regularly served at tables to the general public, which employs an adequate staff to provide the usual and suitable service to its guests, the principal part of the business (meaning at least 50 percent of the gross serving of foods, and which shall have seating facilities for seating not less than 50 guests at one time. " "Wholesaler: Any person engaged in the business of selling alcoholic beverages to a licensee from a stock maintained in a warehouse. " Some possible confusing business focuses could be sports bars and restaurants that sell alcohol at their establishments. If their prime focus was defined using "liquor store or wholesaler," then it could seem fair to say alcohol consumption would be their prime focus. With this in mind, their focus would not coincide with the advertising policy and they should not be allowed to advertise. However, if their prime focus were to serve food to families, although they also sold alcohol, they would meet the definition for a "restaurant" and should be allowed to advertise. Additional support for Recreation not promoting alcohol use comes from the City Code Section 5.17 which is summed up to state no consumption of alcohol will be allowed on any school ground unless authorized by a temporary license. This would lend support to the no alcohol statement of the policy because Recreation utilizes the school 4(p. 19 grounds for many of its programs. Continued support comes from City Code Section 10.23 subdivision 2, which states the rules and regulations governing public parks and recreation areas. Copies of these codes are attachments six and seven. Support for the denial of businesses whose primary focus was tobacco use comes from the in place City Policy Section 33 which is summed to state that all City buildings and vehicles are designated as Smoke Free. This policy helps support the City's belief of not supporting tobacco use and could help allow or deny a business to advertise whose primary focus is tobacco use. See attachment eight for a copy of this policy. After developing a written advertising policy, another consideration would be to determine if coupons should be allowed in place of an advertisement slot. Hennipen Parks and District 196's Community Education both use coupons and have said they are very successful for both them and the businesses who advertised the coupon. However, both have suggested that guidelines be set as to what types of coupons will be excepted. See their summaries for guidelines and attachments two and four for acceptable coupons. At this point, it may seem like a lot of work has already been put into this project, but all the previous work was needed to set the foundation for expansion of this venture. It was imperative to determine the policies before any solicitation occurred to ensure any non-allowable businesses would not get solicited. So, now that the groundwork has been laid, the next step would be to solicit the business sector to determine advertising interest. Each of the agencies contacted have sent out an information packet to each of the potential businesses on the list with lots of information, costing about $2 mailing charge per packet. The idea was great; however, the cost to mail these packets outweighed the revenue gained from actual businesses that advertised. So, now they just send a small +T 20 two-sided card or one page letter with the information. Determining if there was an interest would be very important to save valuable resources and time from pursuing a dead issue. However, keep in mind that businesses may be interested, but just might not respond via the interest card. Proper solicitation should be done to ensure enough interest to warrant further implementation. Once interest has been established, the next step would be to determine who would be the person to sell the ads. Two possible choices are available; delegate a person from within the City/Recreation departments, or hire a professional sales person to solicit the ads. Each of these has pros and cons to help in the decision factor of who should do it. From the information gathered, the only real benefit to hiring an individual employed by the City of Eagan would be no additional salary cost. This way, any revenue gained would be more due to less money going towards expenses. However, many in the field have found this created more cons due to the fact that selling ads was very time consuming. To ensure enough revenue would be gained from selling ads, the person delegated could end up spending a considerable amount of time soliciting and the rest of their work might then suffer. Those in the field felt this was much too large an issue to drop on an individual as an additional task assignment due to all the work involved in order making a profit. Another important observation among those in the field was that many of the on-site staff were not properly trained in selling and marketing skills to be able to solicit enough businesses to cover the additional printing costs of the new ad pages. Lack of experience and knowledge of proper skills could result in inappropriate soliciting tactics and increased wasted time trying to sell the ads. For these reasons, the venture might then 4.. 21 become more expensive than the little or no revenue gained. Therefore, those in the field have suggested a professional sales person be hired to sell the ads. The number one benefit from a professional would be their experience and skills to properly solicit and acquire advertisers. This person could possess the skills necessary to increase the revenue beyond the expenses and actually earn a profit. Due to this person working on commission, as explained next, they would work hard and represent the department well because the better they do the more money they would make. If it were decided to hire a professional sales person, the con to this would be the extra salary cost incurred. To help keep this amount minimal, it has been advised by many to hire this person under a contract as is done with other special circumstance workers. Then there would be no costs for taxes, benefits, or workers compensation. It might be foreseen that if this person did not bring in enough revenue to cover the additional costs and their salary, the result would be a great loss. Those in the field have not found such a scenario and have felt their advertising venture was a good success. The extra money paid to the professional was worth not going through all the time and hassles of selling the ads themselves. Plus, all have made a profit even after the commission. Regardless of who was chosen to sell the ads, some basic skills and concepts must be applied. This person must posses the skills to sell, edit, proof, graph, and approve ads and have the management skills to effectively run the ad program. Some in the field have suggested setting up a business plan with the advertiser to ensure compliance to the advertising policy, authority of the agency on final approval of ads before printing, and a payment plan for the business. The business plan would help to eliminate confusion as to whom, when, and how the 44 22 bill should be paid. It would also have an approval block made for the business to sign off on when they agree with the final look of the ad to be printed (attachment nine). This will eliminate unpaid debts due to the ad not being the way the business wanted and they refused to pay. Community Education has had this happen to them before and this seemed to correct the problem. Next, it would be necessary to determine how many businesses were interested in advertising. This would then be used to determine how many added pages for advertising would be needed. Once this was determined, the sales person could coordinate with the businesses for the best product for them. Then a series of back and forth contacting would occur between the two parties for proofing and editing the ad until both parties agreed and signed off on the approval sheet. Here would be where the business plan was very important in how it was worded. After all final ad approval has been checked off, the last step would be to determine which paper type and printing company would be used to print the brochure. Through others and calling around I have found the printing prices and quality of different companies relatively close to the same amount. Newsprint has by far been the cheapest form to print on, but some limitations to color usage would need to be looked at to avoid bleed-through. Once determined, the product would then be sent to the printer where it was printed, packaged, and mailed out to the community. Projected Time for Revenue Gain The decision as to whether or not to split the brochure could determine when and how much revenue could be gained. If the brochure stays together as one, saving money on a second delivery charge, gained revenue could be seen immediately. The amount of J~ 23 revenue gained would of course be dependent on how many ads were sold. If however, the brochure had to be a separated, adding a second printing and delivery charge, the projected revenue could take a lot longer. Again, depending on how many ads were sold, the foreseeable revenue would then probably be seen within two to three years. The time frame was determined according to the intense amount of work it would take to sell enough ads over this period to cover the added printing and delivery charges. From talking with those in the field who sold ads, revenue could be seen and increase each year. If the ad pages were gradually expanded each issue or year, than a foreseeable increase in revenue would continue to grow each year. Each issue becomes a greater asset to the agency who does it and each has stated that with the benefit of return businesses who advertise, guaranteed revenue was somewhat easier to predict each issue. Revenue would also continue to increase each issue/year due to the experience in the sales person as to how to effectively solicit to the businesses in Eagan's community. Previous experiences would give them a greater knowledge of how to target the businesses for each issue. This would enhance the proficiency of their tasks and increase the number of ads in the brochure. Ultimately the increase in the number of ads would cause an increase in the amount of revenue gained from this venture. Future Expansion of Advertising This venture could have the capability of expanding in the future and more ideas as to how this could be done should be looked at than just the few mentioned here. One possibility would be to expand the numbers of pages used for selling ads. This would have to be done in conjunction with the sales person to ensure the increase in desired advertisers to warrant the added pages. The need for increased ad pages would show the S 1. 24 potential ability to gain increased revenue. Another idea would be to develop mini-contracts with the advertisers for one year ensuring an ad each issue at a somewhat smaller cost than advertising separately each issue. This would benefit the business by saving advertisement costs and would benefit Recreation with the secured revenue gained from that business for an entire year. It could also ease the workload of the sales person with guaranteed slots filled for the next issue. Recommendations The listed below recommendations should be looked at and resolved before further action could be taken on this venture to ensure it would run efficiently and effectively. ? Determine whether the benefits outweigh all the potential costs ? Set up a policy with standards as to who will and will not be allowed to advertise ? Set up a policy, or incorporate within the advertising policy, whether or not coupons will be allowed in place of ads and what would the standards be to qualify as a coupon ? Determine what other political ramifications may occur as a result of this venture that have not been mentioned in this report ? Determine if there is an interest from businesses to advertise in the brochure ? Determine who the sales person will be, on-site staff or a professional ? Determine which printing paper type will be used ? Determine which printing company will be used ? Determine if the printing company will also be the one who bundles and delivers the brochures ? Determine if the brochure is going to be a separate publication from the City news 5a. 25 • Determine if it is separate, how will it be budgeted Conclusion From the standpoint that decisions still need to be determined prior to implementation, it would be hard to come up with a solid conclusion. However, based on the information provided in this report, a conclusion could be given according to each end of the expense/revenue scale. This would serve to show each section of the scale as to the most, middle, and least expense/revenue, which would validate whether or not to pursue this venture. From the least expense end of the scale, where the only added costs would be the extra printing charge for the added ad pages, then the revenue would more than likely outweigh the costs. At this end, this venture would seem to be a win situation for Recreation and would be a viable revenue-producing venture to pursue. Looking at the opposite most expensive end however, a completely different picture would be painted. Here, the additional costs would include the extra printing costs, second delivery cost, sales commission salary, and the use of heavier weight paper for more color quality. This easily could be found that the expenses would greatly outweigh the revenue gained, if any were gained at all. In this scenario, the outcome would be a loss situation for Recreation and would not seem feasible to implement. A more realistic approach would be to look at the venture from the middle expense section where there would be some costs incurred as well as revenue gained. There would be expenses for printing, but there would not need to be a second delivery charge if the brochure and City pages were kept together. The professional sales person's commission would be an expense, but the additional ad sales revenue from their great 53 26 experience could easily outweigh their commission earned. It has been shown in the field that the amount of revenue the professional brought in was definitely worth the small cost paid for in commission. Here the venture would seem feasible because the revenue gained would out-weigh the expenses incurred. On any end of the expense/revenue scale, looking at how much of a dent the venture would put in the "gap" should be considered prior to implementing. The size of the dent needed to justify this venture would also be something to look at. Either way, at this point, without proper guidance as to what expenses would be measured, an accurate conclusion of the feasibility for doing this venture could not fully be determined. 54. 27 Reference Page Internet: National Recreation and Parks Association home pages City of Eagan, City Codes: Supplement 1, 5.17, and 10.23 City of Eagan Policies: Number 33 Points of Contact Interviews: Dorothy Peterson, City of Eagan, Superintendent of Recreation, Parks and Recreation Cherryl Mesko, City of Eagan, Office Supervisor, Parks and Recreation Joanna Foote, City of Eagan, Communications Judy Fox, City of Eagan, Fire Department Colleen McCarty-Gould, City of Eagan, Community Education District 196 Mark Vaughn, City of Eagan, Civic Arena Manager Eric Carlson, City of Burnsville, Arena Manager Marcy Padget, City of Inver Grove Heights, Recreation Supervisor Tom Moriarty, City of Inver Grove Heights, Arena Manager Renee Brekken, City of Lakeville, Recreation Supervisor Randy Johnson, City of Apple Valley, Recreation Supervisor Gary Pietig, City of Apple Valley, Arena Manager Dawn Sommers, Hennepin Parks Superintendent Marilyn Weinhold, City of Farmington, Chamber of Commerce Bob Beverlyn and Michael Metters, Johnson County Park and Recreation District, Kansas; Tape from the National Congress Session 55 28 ATTACH I Criteria for Display Ads to Appear in District 196 Communication Publications (Background: Promotions Committee met on Thursday, Jan. 30, to define criteria) • Content Display ads will be accepted for the Adult Programs, Classes for Kids and Elder-news publications beginning in March 1997. Initially, ads will be solicited through media releases and district publications. Ads will be accepted on a first-come, first-serve basis per the deadlines of each publication. The following content will not be approved for any Communication Education publication: • "Personals" - e.g., "Johnny is celebrating his 40th birthday • chemicals /nicotine • religion • the occult • solicitation • gambling/raffling • firearms /munitions • sex/pornography • politics Each page with display ads will carry a disclaimer that Community Education does not endorse the products /services presented. * Coupons will be accepted. Example: Restaurant offering $1 off luncheon buffet with C.E. coupon. Decisions will be based upon the content of the ad, not the specific agency placing the ad. Example: A restaurant that serves liquor will be allowed to run a food ad. Agencies offering services similar to those offered by Community Education will be able to place ads. However, ads will not be placed next to Community Education programs/services (they will appear in the middle of the publication, as mentioned above). Community Education will attempt to avoid undermining the efforts of area boosters who rely on community support. .5? . 1 Airrscsi c ` CJi!aUs ' This space could be yours. Your local full-service bowling lanes: Birthday packages for kids Deadline for • Bumper Bowling for kids • Galactic Bowling (glow-in-the-dark pins & music!) winter catalog • Open bowling - automatic scoring r--------------~~~.t Friday, Nov. 14. 1 Up to 2 games free with two paid games 1 Call 423-7722 (Coupon redeemed at adult prices. Shot rental extra) Expires Dec. 31,1997 15400 S. Robert Trail, Rosemount. Phone 423-2000 _.I t _M_m_________•.•I jazwrcise. ,r I •r I The fun way to exercise! • Fall classes start Sept. 2 at a location near you. • Classes available mornings, evenings and Saturdays. arty I O red ~r a ~ 1eece! • Child care available for morning classes. 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The publications are intended to be vehicles that aid the members of these audiences in their pursuit of those outdoor recreation and education opportunities by informing them of where, when or how to take advantage of the facilities and services of Hennepin Parks. Advertising content of Hennepin Parks publications will be generally consistent with the wholesome, healthful interests of these audiences. All advertising submitted for publication is subject to approval by Hennepin Parks. Advertising will not be accepted which, because of the creative presentation or the product or service involved, Hennepin Parks considers to be false, misleading or deceptive, in violation of existing laws, offensive to the moral standards of the community or demeaning to a person or persons. While not in any way limiting the general right of Hennepin Parks to refuse advertising for any reason, the following specific types of advertising will not be accepted: • Political advertising of any type, including advertising which supports or opposes the candidacy of a person or person, or supports or opposes any referendum, amendment or other position in any election. • Advocacy advertising, which includes advertising which promotes a point of view on any political, moral or social issue not directly related to the audiences; interests in outdoor recreation and outdoor education. • Advertising promoting the sale or use of alcohol or tobacco products. QKI2\ADPOLICYSVE) AT7-~c f~ 4 ~ p~ a t/ e• p~ e e Put Some Color Into YourAutumnl hibernation Canoe preparation? Kayak read dike yourself Climb to sleep... your patron card gets you a pack To Work Receive a 510 Gift Certificate', & 10% Off IZZl 10% off any ding book in dw store (w sew w.oo,,,r 1p*). a Patagonia Clothing item or any The D,ckToSchool North Face Product' when you present A to Were Ready your Hennepin Parks Patron Card. 'fJ TO Outfit '510 Gift Csrtltk;ate applies to any purchase one tlme per year. 110% You 2720 w 43rd it, Mpls 920 5005 off Patagonia Item or $25.00 off canoe or kayak valid only during Sep- rmber, October, No` ember. WINMRFEST 297 November 14,15, If ...N.. •}_~,t MIDWEST MOUNTAINEERING ann?na • uist rrn / ` 309 Cedar Ave. S. Mpis. MN 55454 612-339-3433 HEALTH a FITNESS M-F 10-9 Sa 9:30-6 Su 12-5 Free Validated Parking Behind Store 4d w. e w kr r tlferc. www.midwestmtn.com 1. m 4 sawed umc 1970. nosen r 14.3.5, 3a97 adw aspok oonwnllon sailer for Mere hdiormatlon: 6414m A Oxvbw&l t! Nffimtonlia . .BIKES Famay trap HOES: . j~QWROARDS~ s -COOL„WEATHERWEAR• gave' 1091rano~im.c an .wfwt~ p[asad yarr Nenwpin t~ad~s' I aton CaiO ...is proud to I. a Hennepin Parks Patron Partner I I ""~1101Y°ra° l"~' •`•`d" &m* Pal I, 's • s 110% DISCOUNT 1~atantMtoPewiffhbearganondftil[sows d spry sea ss1s, in sled sasssai?s, ind do. q for 6kydn/ mL. [eot?eldsrS lat surd ti •~rrafviile 6rar of Cry. ld 11$42 •:t. Louis Perk U17 Miaanaska Ibd PRE-PICK & U-PICK APPLES •Rkitfield 7144 arcago k s So. '*maple Grove 6850 NN" tags HAYRIDES PUMPKINS - s • •Edea Preiri4 liar of Gy. Itd. 4 i Miry S 'Shoreview N.11 Crsir of Nwy 1194 & lin St. FAMILY FUN LINE 479-3191 *CALL •69-3IKE* Seasons in IIDINEPIN PAIIIS - P. 3? 5- • 1 5.01 FAGAN CODE provided with a suitable lobby, desk and office for the registration of it, guests at the main entrance and on the ground floor, which employs an adequate staff to provide c'ritahle and usual service, and which maintains under the same management and control as the rest of the establishment and has an integral part thereff a dining room with arprep-iete facilities for seating not less than 50 guests at one time, where the general public in, in c'Ir-iderr tion of payment therefor, served with meals at tables, where the princiFnl pr rt of +hc business (meaning at least 50 percent of the gross income from sales during each ralnrl.nr clurrter) i3 from serving foods and furnishing lodging, an'1 where there is an appr,.:iicecl val'Ir of it least $350,000.00 as to the building or portion of the building associated will, lin'ror sales. License means a document, issued by the city, to an applicant permitting him to carry on and transact the business stated therein. License fee means the money paid to the city pursuant to an 9hrlir3tirn 'nrl prior to issuance of a license to transact and carry on the business stated th-rei,'. Licensed premises means the premirc'r d 'scribed in the issued lire"' Ti 0- cr'se of a restaurant or a club licensed for nn-snl'.-9 of alcoholic beverages and In!- '-0 on r'lf course, "licensed premises" means the entire g-df course except for areas v hrrr motiir vr}u'•les are regularly paikcd or operated. Licensee means an applicant v-hn. rn,v!1,wr+ to his approved :11 n1 ;'ti it I t-!' valid, current, unexp;n'd license, which her ncith''r 1-,?en 1 evoked nor is then i'n,1 'r st'sl1•'nsic n, from the city for carrying on the business st:•te'! tl,'!rein. Liqueur-Flied randy means any r'~~t>'1 3?'~rp containing mr'n 0'•n• crr.1•'If of one percent alcoho' t•y volume in liqui,l fort , tl"'t ;s intended for or cap, hi' f 1•e' r" 'c'• rn?. Liquor means ethyl alcohol and dig t"'. -0. f!rn'ented, sinrituo+.'s 0'rm • ant' ',mll bever- ages containing in excess of 3.2 percent •'f by weight. This d^f-,;ti•'n in' 1r•1"q s-'-called "wine coolers" end "malt coolers" with the Il^c'holic content limits stnl"rl h'•-sin Liquor store means an establi:;hmen.t. ''re1' exclusively for off-s31: ' c Pict 'o' c'vrrpt for the incidental sale of ice, tobacco, beer, I'ever3res for mixing with liq'1'~r, roll rtrinl's, cork extraction devices, and books and video- on the use of alcoholic bevereg'?!z in the p'eiraration of food. Malt liquor means any beer, ale, or other haverage made from malt !~-mrntation flnrl containing not less than one-half of one pr.r•re'rt nlcohol by volume. Manufarti. rr means every persor' who, by any process of mnnl'c•'r!.ule, fermenting, brewing, distilling, refining, rectifying, blending, or by the combinati-m of different materials, prepares or produces alcoholic beveragr , for cafe. Minor means any natural person a hrw has not attained the age ^f ?t y•"a•s. Of sale means the sale of alcoholic ?:c'• n, egos in original package t: f,. a •.,,s',r"l't ion' off the licensed premises only. Sure. No. 1 ('h5:4 Arrvic 1-t BEER, WINE AND LIQUOR LICENSING AND REGULATION § 5.02 On-sale means the sale of alcoholic beverages for consumption on the licensed premises only. Package and original package mean any container or recept acle holding alcoholic beverages, which container or receptacle is corked, capped or sealed by a menr,facturer or wholesaler. Restaurant means an establishment, other than a hotel, under the control of a single proprietor or manager, having appropriate facilities for the serving of meals, (consisting of a full menu as distinguished from eaclusi"elv fast food items such as pizza. hamburgers and other sandwiches) and where, in consideration of payment therefor, meals arp regularly nerved at tables to the general public, which employs an adequate staff to provide the usual and suitable service to its guests, the principal part of the business (menrintz at les?Ft 50 p-"rcent of the gross serving of foods, and which shall hive seating facilities fir sr•atirg m,t less than 50 guests at one time. Sale, sell aid sold mean all h r$erc n'id ell manners or means of li rrisihi"f± nlciholic beverages to pepsins, including such furnisl'i??p in violation or evasion of law. Wholesaler means any person engaged ;n the business of selling :~'co1~<>li~ bevrrrigrs to a licensee from vtr,ck maintained in a ti:errl,r,urs. Wine means the I,roduct made from tl,r? •,-r,al alcoholic fermentation, c,f p, at,?c, including still wine, sparkling and carbonated wine, maple from condensed grape nmrr, vine ,nndr from other agricultur:+) products than sound, ripe, r+reors, imitation wine, cr+rn"m:15 s-18 as wine, vermouth, cider, perry and sake, in cacl- itirtnr?rc containing not le! 1, 01 IT) ore half "f one percent nor more than 24 percent alcnh i by A olunie for nonindustrial vre Winr' do"s not include distilled spirits, as defined in Mi,?n. St-t. § 340A.101, subd. 9 (Code 1983, § 5.01, eff. 1-1-83; Ord. No. 3!, ;?nd aeries, eff. 6-6-86; Ord. No. O. 2i series, eff. 6-30-89; Ord. No. 103, 2nd series, efT. 7-27-!0; Ord. No. 162, 2nd seric•:;, cff..1-30-93, Sec. 5.02. Applications and licenscF vnrlnr This chapter-Procerlur? n':d q'1min;stra • tion. Subd. 1. Application. All applic:,tinne sl?nll he made at the office of th," c•it} clIrl:. trensurer upon forms prescribed by the city or, if by tl?,! state, then togethp, with su+ addi'.ional information as the council may desire, information required may vary with the type of business organization making application. All gtccsti„ns asked or infc,rnnafi-•n rc-lc,irc•rl l'y the application form- shall be answered fully a,;4 c"mpletely by the appli•:a,?';. Subd. 2. False statements. It is unla'vfi'l for any applicant to intrnt.icmnlly m^I-e p false statement or omission upon any application for?n. Any false statement in such rprlication or any willful omission to state any information called for on such application f,rn? chili, upon discovery of such falsehood, work an automntic refusal of license or, if eirea-ly issued, shall render any license issued pursuant thereto void and of no effect to protect f1r• aprlir-,nt from prosecution for violation of this chapter or any part thereof. Supp. No. I CD5:5 ATTACH lv BEER, WINE AND LIQUOR I •I('ENSING AND IHEG111,AT1' i 519 or service area. Pull-tab sales shill be m-iris by a member or em,+,;-r,„ of lily, lic"used organization onl; Liquor sales and indivi'In:cl:- 1-'FS than the minimum age 6,r so-+r:- !;nn cif intoxicating liquor Shill not be allowed its the pill tab area. (Code 1983, § 5.15, off. 1-1-83; Ord. No. 41), ?ncl seri'9s. eff. 11-7-86) Sec. 5.16. Consumption and possessio?t of alcoholic beveregrrr on 'treetc, public property, and private pnrt in4 lots to which the public It— arcpcc. It is unlawful for any person to r onswn,- er ItossrsF in an unsealed ^ont.'ieor a ' ''lc'tltolic beverage, except as provided herein, on any 11) city park, (2) street, (3' psth"ic p•-op"rry, or (4) private parking lot to which the puhlic h is crerss, except on such premize< t: hnn wd where permission has been specifically grsmled or lierneed by the council. Peer nn.l ma!I liquor in nonglass containers are allowed in park or recreational areas. However, it. is inlay. fut fair any person to bring or possess beer or malt liquor into such an area in ken, barrel or'•as:e 1'?f. (24 cans) quantity. This section shall not apply to the possession of an ctnses,le l c mf ainer in a motor vehicle when the container is kept in the trunk of such vehicle, if it is egnippr-d with a trunk, or kept in some other area of the vehicle not normally occupied by the driver or passengers, if the motor vehicle is not eq'uppr'd with a trunk. For the purpns„ of I his section, a utility or glove compartment shall be deemed to he within the area o'-cupied b, the driver or passengers. (Code 1983, § 5.16, efT. 1-1-83; Ord. No. 59, 2nd series, eft. 6-24-88) Cross reference-Streets and sidewalks generally, ch. 7. Sec. 5.17. Alcoholic beverages in certain buildings and grounds. It is unlawful for any person to introduce upon or have in his po:csesriotn upon or in any public elementary or secondary school ground or any public elementary or secondary school building any alcoholic beverage, except for experiments in laboratories and except for those organizations who have been issued t.emf'nr.try licenses to sell alcoholi•! b. ver:igt.s. and for any person to possess alcoholic beverages ns ;t result of a purchase from tho,:e or,--ini7 Fit ions holding temporary licenses. (Ord. No. 139, 2nd series, em 5-15-92) Sec. 5.18. Workers' compensation. No license to operate a business shall bra is:.-ued by the city until the appli'•ant. presents his employer's tax identification number and n,:ceptahle evidence of compt;anee t'ith the workers' compensation insurance coverage requir'?rnents of Minnesota Statute:; by providing the name of the insurance company, the policy n"tntl?er. and elates of coverag or the permit to self insure. (Ord. No. 116, 2nd series, em 6-14-91) Sec. 5.19. Confections containing elceltnl. It is unlawful fk,r any person to sell a co•if+-rt.ion containing alcohol to any pers'tn ion,ler tile age of 21 years. For purposes of this sec t iun, "ronfect.ion containing rlc<dlvll" doer not include "liqueur-filler) candy" as herein defined. (Ord. No. 162, 2nd series, em 4-30-91) t'I)5:13 &a. . PUBLIC PROTI;C'flt'N, (TIP.1ES AND OFFEN." tc).23 B. Scatter or linter the ground or arr~ I:?te ro?nd, orwatercotrrse voithin nr th:'inim, into a park v:if.h any form of tra':h. htie. rrwlr place such material in thrw prt.p?•r .pracles where these are provided; uwh' re ' "i?f -ides are not provided, 311 rnrlr Ira' r, shill be carried away from the area by the person responsible for its lrrerrnre. C. Start a fire, except a small fire for cooling purposes in a designated are:r. Pn(t then only in a fire ring, grill or portable stove, or fail to fully eztinl;ui:=h such -1 fire. D. Use any land or body of water f it a launching or landing operation for flying apparatus except by permit from the cmrncil or park director. Powered mode! aircraft may only be flown in areas which will not interfere with sport gamer or any of her park activities. E. Sell, solicit or conduct any conim?'rcial enterprise unless authorized by written permit from the council or park director. F. Play games which interfere with appropriate use of the rinks, sledding or t"hngganing areas or use hockey sticks or pu^ks in areas not designated for hockey play or loiter on the ice or in park buildings. G. Paste, affix or inscribe any handbill, pester or sign or distribute trardlills, eir•-ulars or announcements of any kind for a commercial purpose. Subd. 2. Unlawful acts (hours and rnn?.'.u-t'. It is unlawful for any pernnn, in any p•rrk or recreation area, to: A. Remain between 11:00 p.m. and 5:00 a m. without a written permit from the council or park director. No privately owned vehicle shall remain during, these same hours without, a written permit. Any vehicle remaining after 11:00 p.m. without. mrtl'oriza- tion shall be towed at the owner's expanse. B. Be under the influence of an alcnhnlic beverage or controlled :??rl:lr.r?c~`. C. Bring wine or liquor, as those leans aro ckfrned in chapter 5 nl'tl'r ('i?,y rid , or tiring beer, as that term is defined in sii,l ctrapter. in kegs, barml= P, race Ine q?raulities except tiv-here authorized by vri'c^n p?'ranit from the council •rr bark d;re-i'r. D. tJse, possess or sell any contrnll •d ::rbaanre. E. Appear nude, seminude, commit an • n'?isance or use threaterine..r?''r!:;nr-'. insirlt.ing, obserno nr indecent language or •r••t in at? indecent, lascivious. or irnproru'r nrarner or do any act '..which constitutes a i-rr•-rim of the public peace. F. Harass any visitor or behave in as r =rIcIass manner whi,:h world c-'i'l:'nj o" a?ry . isitor or visitnr's property. G. Swim or wade except in design:A.--cl aro:ns. H. Park a like, except at a bievcle r:+ck if provided, and, if not. proci?rt.l, iii seeds a manner as to create a hazard or interfer a ith other visitors or act;viti,-:r. 1. Engage in any form of gambling. ('1)le':25 0 77A C ti BFCTION THIRTY-THREE SMOKE FREE WORKPLACE POLICY 33.1 All City buildings, in their entirety, shall be designated as Smoke Free, meaning that no person will smoke tobacco or other substances while in such City facilities. 33.2 Employees may not smoke tobacco or other substances directly outside the front door of any City building during daylight hours. The Eagan Municipal Center has two "front" doors: the main entrance on the east side of the building and the police entrance on the southwest side of the building. 33.3 Smoking is not allowed in any City vehicle where a non-smoker is present. If there is no non- smoker present, smoking is only allowed if all persons in the vehicle agree. A person may not smoke in a city vehicle where a non-smoker is present even if that non-smoker gives the smoker his/her permission to smoke., 33.4 Employees who smoke in a vehicle are responsible for cleaning any smoke related refuse from that vehicle immediately after use of the vehicle. 33.5 Supervisors will attempt, where possible, to schedule vehicles used by more than one employee to smokers or non-smokers only. 33.6 Public notification of this policy will be accomplished through appropriately placed signs within City facilities. 33.7 Violations of this policy will constitute just cause for discipline in accordance with Section Nineteen of this Personnel Policy. January 1993.4 Proof S4& j Community Education rr rwroM~ pre=rThis is a proof of your ad for the District 196 Community Education brochure. Please examine it carefully and indicate any alterations on the proof. If possible, circle changes clearly and use red ink. Also check appropriate square, fill in the date and sign your name. Your signed OK will give us the authorization to continue the printing process. Thank you! OK as shown to print OK to print with indicated changes made I I Make changes marked. Please show another proof. Your Signature Date Thank you! Please call 423-7701 if you have questions. (p5-. The School of Environmental Studies at the Minnesota Zoo o .4 Apple Valley, MN Dan Bodette, Principal e U, 124 612-431-8750 ° ses@ties.kl2.mn.us Jim Storland Rich Braasch Eagan Maintenance Facility Eagan, Minnesota November 7, 1997 Dear Rich and Jim, We want to thank both of you for your visit to SES. We greatly appreciate the time and energy that you spent with the Blue and Rose Houses; students not only learned from you, but realized in a new way the importance of their pond profile. Not often have professionals spent the kind of quality time that you spent with each of our student groups. We heard glowing comments from our students about how much they learned through their conversations with you. They were genuinely proud of their work. As teachers, it was especially rewarding to watch the students participate in such an enriching experience with their research. We very much want to be able to work with you in the future. The frog-count this spring would be a wonderful opportunity to connect, as is the annual water study. We are also interested in meeting with you before we assign the pond project next year so that we can clarify our goals and objectives with your input. Your feedback has already helped us. We will be in contact with you to see if there are any specific projects or needs that our students could help you fulfill. Your time, expertise, and willingness to work with our students has made a large impact on SES and is greatly appreciated. Thank you. Sincerely, a~.^^ I cam, . Blue House Teachers Rose House Teachers Michael P. Bolsoni Tom Goodwin Roger Everhart Scott Haisting Craig Nowicki Jane Tunseth Hillary Wackman 1 ' Your Neighborhood Builder December 10, 1997 Honorable Mayor and Members of the City Council City of Eagan Municipal Center 3830 Pilot Knob Road Eagan, MN 55122-1897 Re: Brown Property ("Pinetree Pass") additional revisions to the "active park" area included in the Preliminary Plat application. Rezoning of approximately 57.36 acres to R-1 and approximately 15.30 acres to Public Park. 127 lots. Dear Mayor and Members of the City Council: Thank you for accepting my request for a continuance of this matter to the December 16, 1997 city council meeting. We would like you each to know that Lundgren Bros. is very committed to providing the city of Eagan with a quality neighborhood community 1 that will serve the existing and future citizenry well. At the same time we need to try fax Phone 612.473.7401 .7401 and ensure its financial success. We sincerely hope we can receive your support for cast Wayzata Boulevard this latest revision. Wayzata, Minnesota 55391 We continue to be very concerned about the economic feasibility of this proposal. We Buibn License No. 0001413 do not think it to be prudent for us to seek an approval from the city for a plan that ultimately will not be built. To sacrifice everyone's time obtaining an approval for something that we cannot live with would be senseless. So we have spent a considerable amount of time coming up with another revision to the park plan. We think it results in a far better overall design and we hope you agree. You may recall, in my presentation to the city council at the December 3, 1997 meeting I said that compared to the proposed plan, the alternate that depicted a cul de sac in the northeast portion of the Brown property was not economically feasible for Lundgren Bros. This is due primarily to a couple of factors. First, the northern cul de sac option sacrifices a many good lots and increases the number of poor quality lots by at least three. In order to sell these lots along Cliff Road each lot will need to be sold at a loss. We expect each lot will lose approximately $20,000. So adding three more Cliff Road lots equals a $60,000 loss. It also will likely result in lower priced homes being built on those lots. This affects the ability of selling the lots across the street from them. Second, the estimated additional construction cost of building the cul de sac would be approximately $83,000. The total of these two items equals $143,000 additional cost. Thirdly, having a design that has so much street frontage (about 800 ft.) along the park, decreases the efficiency of distributing the cost of putting in the street, utilities, etc. among the lots. It's difficult at this time to assign a cost to this. Today we received clarification that it is not a requirement for Lundgren Bros. to grade the active park area, so this item is not listed. \\FS1\SYS\USER\SHAREI.AND\EAGAN\Brown\Councdres2.doc We believe the revised active park plan is better for many reasons: 1. It offers a way to save the trees. 2. It provides for a 8.7 active park area accessible to all. 3. It moves the park parking lot away from the neighbors. 4. It continues to meet the park dedication requirements. 5. It still provides the items Park and Recreation wants. 6. It provides the public visibility to the park from Cliff Road. 7. It distributes some of the more active park uses a bit further from the quiet enjoyment of the homes in the neighborhood. Road access, vehicle parking, sidewalks and trails continue to provide vehicle and pedestrian linkage throughout and to the park. 8. It retains more higher quality lots for homes, resulting in higher property values. 9. It retains the 10.9 acres of passive park area in the middle of the neighborhood. 10. It utilizes high and dry land for park that isn't the best suited for home sites. 11. It eliminates the extra cost of $143,000 attributable to the cul de sac option. 12. It is economically feasible for Lundgren Bros. We hope you agree with these reasons and find the revised plan as acceptable as we do. We believe this revised plan provides a win win situation for all. Thank you very much for your consideration on this matter. Very truly yours, Tent' M. Fo or President, Land Development Cc: Tom Hedges, City Administrator Ken Vraa, Director of Parks and Recreation Mike Ridley, Senior Planner Shannon Tyree, Planner David Hinners Rick Sathre 3 - N (CLIFF RD.) CLIFF ROAD Y -r 11 r I ~"-r • w w l l v w ~ I I nruuA aa s RICI IARDS it III. l _ `~O' _ ~ • , TRCNIfh! _ Y I ~Y W ' 1 . !i w r'1 , '1I' tI Y I I NI c _ 81; w I. Y ti Z I C I MI aao S I \ I 4 w J I • / \~I Y/ C z / o `~•s~it I 3[ r IYCn~ ' ' , 111,111 ' 1 I - i . w\ /r../,~ w w ~N • - - , r r - N Or. 9 Zzi ' (n on r, IT1 X f J w Y Y SH Cm , 0 III ~ - I ` 'IF. 7 v v f M v LAW L0 to v • ,I ' ! ZN «I , w YuU I e' 7 c r tevrn v IN s 1 =!1 r .I II _ w _ a v LL6 1 41 lf. ! I - UN VAV I' I 1 W MEMORANDUM To: Ken Vraa From: C.J. Lilly Date: Dec. 15,97 Re: Pinetree Pass Dec. 9th Revision On December 10th, the Parks Dept. received a revised plan for Pinetree Pass from Lundgren Bros. Construction. The revision came without a grading plan, I requested a plan and received it on Friday Dec. 12th, the following is a narrative analysis of this latest plan. 1. The park dedication has been moved to the north end of the property adjacent to Cliff Road. This Outlot C is 4.17 acres and contains steep topography not usually selected for athletic field use. The site could be graded to make this plan work but there are numerous drawbacks. A. To avoid the expense of retaining walls, some slopes adjacent to the ballfield would have to be graded to a 3:1 slope. A slope this steep cannot be mowed by our equipment, slopes directly adjacent4ballfields should be properly maintained. B. The curbline for Cliff Rd. is only 310' from homeplate down the 3rd base line. To make matters worse, the last 75' is at a steep 3:1 slope dropping toward Cliff Road. This is a potentially dangerous situation; if this plan were implemented we would have to erect a fence. C. A ball fouled to the left will hit cars in the parking lot. D. A ball fouled to the right will hit kids in the playground. E. The backstop is located only 40' from the street, this does not leave a sufficient safety margin. F. The field would drain into both the parking lot and playground area. G. Steep slopes created near the established tree line could weaken the trees root support structure. This may make these trees more vulnerable to drought and wind damage. 2. The parking lot as shown is of sufficient size but it is located only 20' from the adjacent residential property line. This has the potential of causing future conflicts. The parking lot is shown only 30' from the left field foul line, this could cause both personal and property damage. The location shown is a poor choice for all park facilities as it is either too close or too far away to serve all users satisfactorily. 3. The playground as located puts children at risk of being injured by balls fouled to the right. The area shown is about half the area we have recommended and the edge is located only 55' from a residential property line. There are no established trees to screen children from the hot afternoon sun, this would create unnecessary discomfort. 4. The basketball court is not handicapped accessible from the trail alignment shown. Balls will tend to roll away once off court,as slopes are not level. 5. The trail system as proposed is not handicapped accessible. Insufficient room exists in this plan to mitigate steep slopes both immediately north and south of Thomas Lane. CONCLUSION: The plan previously submitted by the developer works reasonably well. The only obvious drawback is the steep slopes to the south of Thomas Lane can't be mitigated with the space provided. The ' most recent plan submitted for review fails in almost every given category and is therefore not worthy of serious consideration. Dec-15-97 06:25P Kathie and Terry Fovbot^d 612.470.5831 P.02 12'DEC 15 '97 04:48PM LUNDGREN B. CONST. `aifsPS S~gyR~ SATHRE - 6ERGQUIST, INC. Tt*j M SOUTH BROADWAY WAYZAT OW FAX 76-0104 I~as (612) 476.6000 I '%S IRS Vr-O December 15, 199 Mr. Tarr AL Foaboed President, Laid Davdapmot LA I BROS. COIhTSTR1YCT1OX, AWC• 935 East Wayzata Boeleratd Wua, Mmaoten 55391 Snb~e 1 PINETIT! PASS DearTersyr: I received a ow of a nemo an6 m• *am C. I. L ft as Keen Vru dated tot 710 memoratdum coames the laud revision to the Putliminary Plat and Devdopanom Plan for PD1E'[REE PASS. We snbteitled the two senised plants at Decemb r 10, IM. The plans rebate the .."a " portion of the 15 acre proposed path 400catiou in ttha austbwet comer of the property. The .teoea6guredon end reloCatien dthe leave space leas n std pods. 1) Provide enough pauttttaf "active' fd f a pn * nesa& ana yrts aidp(anmtng. 2) Provide an area of modest east to west width to allow C outst i aloe afa yoeth baseball field, without removal of the erlsttutg iree bee. 3) Sugpesr an aks+native possible location for the pa.4dr lot uJt1eh is )idiots from exist tg homes Mr. Lilly has ze tared ear plans mod Rids tank with the layout of park atses We an spin being criticized as pant planners. I have the !following onmmeaas in reaction to Lis analysts. but preface theta with the stataoaat that we have aevcr wanted to try to guess bow the Park's staff and Advianiy Com mil sion will design the park. Our placement of elements within the part has been aurenpled oNy to in== the spalW srelatisstsAipa M. Lilly eortoal notes that the proposed active park am has slopes The wan side of the Ufa lice is not as steeply sloped as the art side. The utae line aide n m to a kao11 at alevadon 960. CIiKRoad passes by the north edge of the site and dtgts from 93510 930. Tae a eenge elevapias< within fibs "active" Parka t d the true line is eppe~oxi y 945. Mr. Lilly eertacdy notes this The site coals be radod to nt ke this plan work.. " l e lists the drawbacks as trams A xeogb 0. Mr. Lilly indicates thhat 3:180psi o/unot be mud ed by the City's egaipnhmr but that tdtey would be necematy to avoid trtaiaritt walls. Ifs asked vs on Dac P 11, I991 if remote; rafts would be as tary. We seat )him a tardelt which sboiwa a 3:1 elope batrraen tlbq tree line and the yids We did trot know that 3:1 wut too steep for them. The eta-don and dope of the yostb besehell field an be adjusted to !fatten this slope. or the AM could be mvAd. R=956 612 470 5831 12-15-97 06:44PM P002 #33 Dec-15-97 06:25P Kathie and Terry Forbord 612.470.5831 P.03 12DEC 15 '97 04:48PM LUNDGREN BOS. CONST. P.3/41 02 itam 1 Mr lift ism"" t i* it is 310 teat from her e to the oath ON of cm Rend. This is sbgbyr iaociecL The dfatsaee is about 300 feec to the mdcwdlk and about 330 IM to the curb. What is tae dcitod dialanee? Mr. Lilly reggaes that a 3:1 slope vro ld be mu" to drop from she edge of the as" to CITE I=& This is iaeotzea. The adenalk elevation is apptoatma1ely 936.5. and the apprwriomme doGtoe of the Dorm- of the geld is 943.5. The Add edge is sbow 250 tent from h rikte and 30 het gram the afdewalk The slope dorm from the Held to the sidewalk can be appemufaaatey+ 7:1, without sbillieg the Reid, which is cc Duly a pouibiih y. Mr. l Ay in 4amps that if mar plan ware imptanesr ud to City would have to erect a deice. I U would prebaby? be a Mood idea. I think apwtioa of the pads and Canty Hod with a how is appreptiate reprdless of ptoodnoity of uses within the potL . Itm Q- W. LM y iadicm tint lied ba , bit to the left of the f60 W M hit cm in the pouting Id. This is passbtle In my aomidat 1c baseball ptatiop aipesimoe, peaking is .Asa brslk adjace at to the backstop dmaea his eaalaly biller to bafve sepaiatl 4, a Mae have shoa+en. Flaw Much ,q*r$ on is desired? The cost point In the paskW is about 95 feet eon hoaae arse. o D. W. Lilly wean that a ball f WW a the itght will his children on the lb "must ]low tooth ae aaatimn is needert? The pWgtosad area sham h ail ilbrstsasiaa o[a postt~le loatioia. The doaest point of the playpouad aces shown is 190 Pest f'Yrsm bo®aplsasr sad 40 fiat antsida tbs loaf line. This is a long way tot the hide 1o hit the troll. The plengrnaed Dodd be tooted ttrgtd south if tiairable. bum Z. r*. Lilly M&MAs 90 40 that from the beckon' to the amour (65 her Rom the math we hoorahs) isn't hr sooyh. How shot is desired. lhrhap, the held aheald be tbaseed so that hosepbe, bat the mthem owner of the field ioaload etthe southwiat comet as we Show ft. There appear to be options available. Some ballilelds have a backstop whwh eagle: ova the bmmaplate. rtes. Is this a viable option? ldr. Lily ooerectly indicates that our psdiminary grading eont0uts slow water desiniag to the I MA patting lot and toward h pbypomd I suejist that am be :waled mound any formal play a.rtoe. } the renal gradde design of the peak tlkonld eulogy eekamioe iataa1a term. Item G. Mr. Lilly worths that aaeep sloped treated sear fire ee litter male! asaa~ of wealoen the tsars. I agree Care should be t,km in heal grade datiga sad dmfng coojbvctiom to keep ersluipaeoaa away from the dross. Gar praelimisaey lock st pooeetid psabg ]dept the edge of padiag 20 to 30 het from the from late. Final desir dm m look at tree talk lmcadoa, tree dyne, and drip line location 1br all sties to be saved. j bh_ Lilly lade fink with the plaoanaat of the prtdag tot Who Modish fm separation ass proximity to peals fcliitir ass dasi[ed? Doe, be sugpat aspaateae psrkigg area err cads use? We prarri&d as Mammon of party sea We wanted to show that there is inougb "occur" parkland m 9moesotodita the ; Jpieml neig thoth0od pdc idtdes. We showed the baltfidd ad parking to at tea R=95% 612 470 5831 12-15-97 06:44PM P003 #33 Dec-15-97 06:26P Kathie and Terry Forbord 612.470.5831 P.04 12.DEC 15 '97 04.48PM LUNDGREN EOS. CONST. P.4/41 903 We bops that a and deeps of the pit aid it's tS d mist will be ialiitM to 30 d m=M of good des SL We hop that the City will plane acct is Sttafejc IOCabM to him[ xijba both f ilft t sad . from the ptatlong lot and any aeagby trodtm 600ea bol Mi. Lay ai6c mthe kieatimt tithe playgeoontl arm aid lie aine. We veto only illnsttstmW the gtnua~t aptetbl acids fa>; this tut. This arse onnid otrtakdy be t~aed a Ilse aaaut sided tits lase ilia b a shady locations. 'thebadcetbsll wnttaeuld ba wartof thesues. Mr. Lilly imdintes that the bedtrbalt oonet is net Ia capped acxmitle. If the caret it built, and a h a n d i e s p p e d aeeetatj 45 nail is B M W ao the count, it can easily be BtdiONd Stdb r the omut is cast or vast 01 the u The area around the am slnold be gadad with alight tlopa astsd from the caul fa proper dniaage. lh?the cowl is built oa an existing stoic aria it ahonld be piaotd on s regraded P Mg I W. Lilly indicates that pensions of the least gsaem alai not be Asadita<pped accessible. A bardicapped aoosM9e mil ritrs at mesa that t diet omyr 90 last. This is a S% slope. We have not- prepntaed a sevised Prelhwtistay Graft Plan der this paths plae. but I hu la s that the 5% antral-' slope co be maintained uota of Thomas Ise. We had arlia dittantdm wide Mr War ad Mt Lily that the usil to south of 7botsuc Lane vmld p dm* be abaft i fcot evety? l0 fast. This trait is ons of 3 aeoemes to the patsiae area. Our culeiu deign coaapt has am haadi -ft ' $,U IO mil ism the pa . - ma so that as lssudicappedcaa am this lira. This aetaf" tml eaoerc do pub at it's tom_ast mm V bore the site slopes allow roues iWity want cowl" wading and iron r noovaL This suns access sonde is proposed for City vabidos to side, the MM City water aatl aid the existing M waver pmeepttag ahtiod Mr Lilly's aoncine on was that the later[ pith play is not waft d=QddMdOL This Is SM* unfair in oat cpinic(L I bdhevc dot= plate is a wi IwiWwin for the Clgr rruidedtt. ,t dt and Lundgren Hros. Consttoc icu, Inc. I don't nasal that Mf. Lilly is giving the proposal a Nr review. TMs plat is an oppoenmi y far the City to obtain 20% of the sibs aim at m cost; m pseaam the tree lisee era! Io aooornmcdaae the active seeds of this poster Osighborbood area Sincerely, SA T, INC- W. Stshne P R-95% 612 470 5831 12-15-97 06:44PM P004 #33 SENT BY:MKTG. GUEST SER. ;12-15-97 ; 1:48PM ; CRAY RESEARCH-- 812 681 4612;# 2 December 15, 1997 Mr. Ken Vraa Parks Director City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Dear Mr. Vraa, I am writing to follow up our telephone conversation this morning regarding the parking lot situation for Pine Tree Pass. I relayed to my husband, Paymon, the plan now being considered that will locate the parking lot 80' from the edge of our property, then a 10' depression. If this ends up to be the approved plan, we ask there be sufficient landscaping and a visual barter between the parking lot and our property line. Of course, our preference would be to not have the parking lot located next to our home at all. We ask that you please consider the new plan submitted by the builder. You mentioned that plan shows the parking lot located right off of Cliff Road, between Thomas Lane and Thomas Lake Road. The positive thing about this plan is that traffic would not be routed through the neighborhood and no one's property would be traumatized. As we have discussed, this parking lot next-to-our home situation is very stressful to us. We do, however, appreciate your efforts to select the best plan, one that will benefit our family and the neighborhood. Sincerely, lk~ ILn Doris Walker Najafzadeh 1491 Thomas Lane Eagan, MN 55122 Ra94% 6]2683 599 12-15-97 03:OOPM P002 #26 Subiect to anuroyal ADVISORY PARKS COMMISSION EAGAN, MINNESOTA MINUTES OF REGULAR MEETING OF NOVEMBER 17,1997 A regular meeting of the Advisory Parks Commission was called to order at 7:00 p.m. on November 17, 1997 with the following Commission Members present: Terry Davis, Jerry Farlee, Barbara Johnson, Steven Knutson, George Kubik, Lee Markell, Daryle Petersen, John Rudolph, and Michael Vincent. Commission Members N. Mark Filipi and Michael Zwiefel were not present. Staff present included Dorothy Peterson, Superintendent of Recreation; Paul Olson, Parks Superintendent; CJ Lilly, Parks Planner/Landscape Architect; Rich Brasch, Water Resources Coordinator; Gregg Hove, Forestry Supervisor; Shannon Tyree, Planner; and Cberryl Mesko, Secretary. George Kubik moved, John Rudolph seconded with all members voting in favor to accept the agenda as presented. 'i! ovAL U1 ` E, ` = t 3L R WANG 7 Michael Vincent moved, George Kubik seconded with all members voting in favor to accept the minutes of the regular meeting of October 20, 1997 as presented. WM. There were no visitors that wished to be heard under this agenda item. flfil~'~~F Items highlighted by Director Vraa included the well attended Treat Trail, search for winter warming house staff, extension of city water to the McCarthy house, presentations given by staff at the MRPA annual conference in Rochester, several projects have been completed in anticipation of spring, winter issue of "Discover Us!" has been sent to the printer, 45 teams will play for the Eagan Hockey Association this season, dry land hockey practice continues at Goat Hill Park and staff will be reviewing the CIP with the Council on November 25. Michael Vincent moved, Barbara Johnson seconded with all members voting in favor to rake the following recommendations to the City Council: I. CAIN ADDITION - JON HERBST. This development will be responsible for a cash parks dedication and a cash trails dedication. An individual Lot Tree Preservation Plan will be required for Lot 2 at the time of building permit application. Tree Protective measures (i.e. 4 foot polyethylene laminate safety netting) shall be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved during site development. The applicant shall contact the City Forestry Division at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan. The development should be subject to a cash water quality dedication based on the size of the undeveloped lot. 2. PARK CENTER SIXTH ADDITION - REGAL CINEMAS. This development shall be responsible for a cash parks dedication and a cash trails dedication. The applicant shall fulfill tree preservation mitigation by providing contractual installation of 42 Category B trees (or an equivalent number of Category A or Category C trees) into a nearby city park per city staff prepared landscape plan specifications. Installation s hall occur spring, 1998. A tree preservation plan shall be submitted and reviewed by staff if additional tree removal occurs for development related to proof-of-parking requirements. Advisory Parks Commission Minutes of Regular Meeting of November 17, 1997 Page 2 3. RAHN RIDGE 3an ADDITION - RAHN RIDGE ASSOCIATES. This development shall be responsible for a cash parks dedication and a cash trails dedication. This development shall be responsible for a cash water quality dedication. DEVELOPMENT PROPOSALS There were no development items for the Commission to review. PLD BUSINESS PINETREE PASS - LUNDGREN BROS. Director Vraa brought the Commission's attention to the November 11, 1997 letter from Lundgren Bros. to the City Council reflecting the changes they proposed in their Pinetree Pass development. He added that the developer met with the neighborhood on November 12 to provide them with the updated plan. The plan showed the deletion of two residential lots on the north side of Thomas Lane to be incorporated into the proposed park along with a conceptual park layout. The plan also designated the southern open space as public versus private. Terry Forbord, representing Lundgren Bros., explained that he had taken over the project when Bill Anners left the company. As he looked at the development and the unresolved issues, he elected to meet with the neighbors with this revised plan to solicit their input. At that meeting he stated that he did not meet the expectations of all residents, however, felt that they were satisfied with Lundgren's intention to satisfy parks dedication. Mr. Forbord concluded by stating that he hoped they had reasonably met the needs for this site and are hoping to gain the support of the Advisory Parks Commission before meeting with the Council on November 18. Member Markell asked Mr. Forbord what they are specifically being asked to accept. Mr. Forbord stated they hoped the Commission would support the plan, dedication of parkland, and accept the boundaries as laid out. He did note that the park layout was for illustration only; they did not presume to influence what should be in the park, only that it was possible for the facilities to fit into the space shown. They would also request that the public area to the south be designated as passive area so that nothing can be developed on it. Member Kubik commented that with the plan only recently received by staff there had not been sufficient time for analysis and recommendation to the Commission. Director Vraa stated that based on the information received to date, a limited review/analysis of the plan has been done. He added that the City typically receives dedicated property free of encumbrances, easements, or stipulations that would hinder the use of the site. Member Kubik reiterated that it was not appropriate to pre-maturely respond to a plan that can have such significant impact to this park service area given the lateness of this information. Member Markell asked for an explanation of ponding credit for the southern open space. Director Vraa responded that where ponding has been determined to have a park function, credit will be given at a rate of 50% of the pond and adjoining land area below the high water level; a minimum of 70% of land above the high water mark shall be dedicated before pond credit is granted. Vraa also noted that the plan presented shows the pond elevation at 896 when staff recommended 898 as the normal high water level. Rick Sathre, representing Lundgren Bros., stated that 892 is the present pond level and although they agree with increasing that level, they feel that 896 is appropriate. He also opined that the developer is dedicating 4.4 acres in the northern portion of the site and 10.9 acres in the southern portion, which satisfies the parkland dedication. Member Johnson asked for clarification regarding the passive restriction proposed for the southern open area. Mr. Forbord responded that would mean there would be no active events on the property. Residents could use the area for walking but this particular park would be un-urbanized with no activities to conflict with the passive use. Member Davis clarified that the land would be owned by the City. Advisory Parks Commission Minutes of Regular Meeting of November 17,1997 Page 3 Member Markell opined that the trail should loop around the wetland rather than through the middle of the pond. He also expressed concern that the southern area lacked presence from the street making it difficult for the public to see. Markell cited the Parks Dedication Policy which stated that, "Developers shall be responsible for making certain improvements to their developments for park, playground and public open space purposes and to provide sufficient public road access of no less than 300 feet for neighborhood parks and additional frontage for community parks". Member Vincent concurred with Member Kubik that it is pre-mature to quickly review this issue because of the trail/topographic issues, wetland, visibility from the road and the fact that staff hasn't had enough time to respond to this latest plan. He didn't feel comfortable reacting to the plan being proposed. Member Davis commented that the issue the last time this was reviewed was that there was not enough park acreage dedicated. Wasn't it the Commission's concern that the southern area was designated as private, Davis asked. Now that it's public with a passive designation he opined that this seems to answer the concerns previously expressed. Director Vraa responded that the southern portion is passive because nothing else can be done with that land. He noted that for a development to be eligible for park dedication credit, land dedication is to be located outside of drainways, flood plans or ponding area and grades exceeding 12% or unsuitable for parks development shall be considered for partial dedication. With the pond level increasing in this area, there will be very little usable land, Vraa added. Member Davis asked if there were enough acres to fulfill park dedication. Director Vraa responded that it was probably very close to meeting parks dedication, however, one of the issues is that if the northern park is developed in the location as proposed, 95% of the trees will be lost and the site will need significant grading to allow development. This was a very big issue for the residents surrounding the park. Member Davis stated there is no consensus from the neighborhood about the development of the north park and felt the discussion should focus on whether or not the acreage for parkland dedication has been met. Director Vraa opined that this could be an opportunity to decide how the land can be used in conjunction with the land dedication. Member Petersen stated that at the last meeting the issue was insufficient land and the private park. Although the developer has addressed those issues, Petersen opined that the Commission shouldn't be voting on something that hasn't been reviewed more extensively. Member Kubik suggested hearing feedback from the public and then defer this latest plan to a sub-committee for further review and recommendation. Steve Taylor, 1485 Thomas Lane reminded the Commission of the importance of the tree line to the residents adjacent to the northern park. Whatever decision is made for this land, preserving the trees is their highest priority. Austin Koffman opined that all the elements shown conceptually on the developer's plan need not be considered for this park. He felt strongly that this property should be developed as single family and prefers the trees to be kept with minimal park development. Dennis Beckley, 1465 Thomas Lane stated he had talked to several neighbors on the east side of the park. They prefer minimal development for the park. Steve Yahn, 1467 Thomas Lane concurred with Steve Taylor's comments noting the salient features of the park are the hill and vegetation. He expressed concern for a too ambitions development of this park. John Brenberg, 4714 Walden Drive opined that if this proposal was accepted for park development, he would suggest a playground, open play field, and leave the trees. He felt the southern park would be accessible to neighbors and did not see an issue with providing a more visible entrance. Advisory Parks Commission Minutes of Regular Meeting of November 17, 1997 Page 4 Brenda Brenberg, 4714 Walden Drive agreed that the residents don't agree about what should be included in this park, but felt that with all the components shown it would be too active. She suggested using signage to help with the visibility of the southern park. Lori Tripp, Covington Lane, stated this was the third meeting she's attended regarding this development and did not feel it was Lundgren Bros. responsibility to satisfy parks development issues not addressed through previous developments. She requested that there be no parking off Cliff Road near Thomas Lane. Relative to visibility concerns for the southern park area, she felt making the entrance more visible would defeat the point of having a passive, quiet place to walk. Tripp opined that residents had provided their wishes for this site, which should've given staff sufficient time to review and make recommendations. She concluded by stating that this is a respected developer who wants to build high quality homes and feels this plan will satisfy current and future residents. Todd Johnson, Thomas Lane suggested that the tree line on the north property be preserved, that the active park not be over built, that there be a flat maintained turf area, that there be a flat hard court surface, that there be no aglime field with back stop. He opined that there wasn't a need to duplicate park features that exist in other nearby parks. Steve Briggs, Westminster Circle stated his main concern was that the developer provide the 10% park land dedication as required. The actual development of both the north and south area should be based on the needs of the neighborhood this park will serve. Paul Cero, 4876 Richard Lane, noted there are plenty of parks in Eagan, however, they are not easily accessible for the residents in this park service area. He requested a park that can be accessible by bike without having to cross major streets. In balancing the need for more land for active space and preserving trees, he opined that since the south park is a passive, nature area that leaves the option for a more active park in the north. He concluded by stating that there are many other people's needs to be considered in addition to those residents living adjacent to the park and safety is the main issue. Gordy Keeler, Thomas Lane opined that the parking as shown off Thomas Lane was the appropriate location. He stated he never envisioned this park being used for EAA activities. He sensed it would be an open and maintained space for free play. Keeler expressed his preference for a trail through the pond rather than around it and would like the north park to stay the way it is. Rick Sather, Lundgren Bros. noted that the site is 72 acres; of that 50 acres are sloped and wooded. The developer has attempted to meet residents' requests and they feel they are dedicating 15.3 acres; 4.4 for active use and 10.9 for passive use. He opined that it is not fair to consider slopes in the dedication equation. Member Farlee asked what was originally proposed for the central park area. Sather responded the developer originally proposed trails and open space to be owned by the homeowner's association. Member Vincent asked how much land is part of the wetland. Coordinator Brasch responded that of the 10.9 acres in the central area, 4.5 acres are wetland. Terry Forbord stated that they are trying to salvage the situation. They feel they have attempted to hear what residents are asking for. They understand the need to have the parkland acreage accurate but this is an issue that could be debated a lot longer. The developer is confident that they can meet the necessary parkland dedication requirement of the City. Forbord added that they do not want to get into the issue of what would go into the park; the issue is the amount of dedication and he promised that the developer would meet those numbers. Michael Vincent opined that it is not simply the issue of acreage. When this area is fully developed, there will be complaints that there needs to be an active park in this area. This is the only way of providing for that future need for this park service area, Vincent added. ti Advisory Parks Commission Minutes of Regular Meeting of November 17, 1997 Page 5 Member Johnson opined that the Commission has heard from the neighborhood regarding this development and they agree with what has been proposed. Johnson moved and Davis seconded a motion to accept to proposal of Lundgren Bros. provided it meets the acreage required for park dedication. Those voting Aye included Steve Knutson, Barbara Johnson, Terry Davis and Daryle Petersen. Those voting Nay included John Rudolph, Lee Markell, Michael Vincent, Jerry Farlee and George Kubik. The motion failed. Director Vraa reiterated that the parks dedication acreage is reasonably close the way it is. Member Kubik added that the determination of parkland dedication is a City policy and is not debatable. The Commission's charge with this, and any other development, is to balance the needs of the City and the community. Michael Vincent moved, George Kubik seconded a motion to recommend that this issue be referred to the Land Acquisition/Development Sub-committee for further review and recommendation. Barbara Johnson asked what the purpose of the meeting would be. Member Markell stated it would give staff an opportunity to analyze the site and look at other options for an active park. Member Davis asked if the intention would be to look at changing the outside perimeters of the north park. Member Markell suggested that may be an option. The motion was called with all members voting in favor. Member Kubik thanked the developer and neighbors for attending and for their input. He assured them that the Commission will attempt to make this a win-win situation. 199$ PARKS/TRAILS DEDICATION FEES Director Vraa introduced this item noting that the Commission annually reviews parks and trails dedication rates and recommends changes to the City Council for their review and approval. Vraa then reviewed the history of Eagan's dedication rates from 1995 through 1997 and compared Eagan's current rates with other communities. It was noted that dedication fees are based on land values and in the recent past developers have expressed a willingness to dedicate cash for their development rather than land. That appeared to be an indication that land values had increased, Vraa added. In researching three significant developments in 1997, land was reportedly sold in excess of $43,000 per acre; significantly more than the $29,000/acre used as a basis for single family residential land. Staff was suggesting that single family residential acreage be changed to $30,000/acre for dedication purposes. Based on review of commercial properties, staff would be recommending that the commercial/industrial rate be increased by $100/acre for dedication purposes. Relative to trails dedication, Director Vraa explained that the rate charged was for the actual cost of constructing trails. When the cost for construction increases then the dedication rates should increase accordingly. He also reminded the Commission that the trails dedication rates are based on the actual miles of trails left to be developed in the City (based on the Master Trails Plan) divided by the number and types of developments remaining in the City. Member Markell asked if $45,000/acre for single family was fairly common for land costs, why was $30,000/acre being recommended. Director Vraa responded that $30,000/acre was a more accurate average of land costs. Member Kubik added that Eagan has been conservative in the past with their increases to dedication fees, however, he too preferred a little higher increase given the limited development remaining in the City. Member Markell asked what it would cost to have appraisals done so the Commission would have more accurate information to base this decision. Director Vraa responded that the appraisals would cost approximately $5.600 for each parcel. Markell added that this information would be helpful for the Commission in making a more informed recommendation. Advisory Parks Commission Minutes of Regular Meeting of November 17, 1997 Page 6 After further brief discussion, Steven Knutson moved, Daryle Petersen seconded with all members voting in favor to make the following recommendations to the City Council regarding 1998 parks and trails dedication fees: Units per Cash Equivalent per Housing type Average Market Value 100 population Residential Unit Single family $30,000/acre 29.8 $1,208 Duplex 30,000/acre 30 $1,200 Townhouse/Quads 34,875/acre 50.8 $ 823 Apts/Multi 38,054/acre 55.8 $ 818 Commercial/Industrial $56,000/acre $3,300/acre 1998 FEES AND CHARGES Recreation Superintendent Peterson reviewed the fees and charges from 1997 and then the proposed changes for 1998. Changes proposed include adding a non-resident fee for picnic kits, increasing maintenance fees for youth travel teams and adult teams, and adding a non-resident fee for rental of Trapp Farm tubing facility. Following a brief discussion Daryle Petersen moved, John Rudolph seconded with all members voting in favor to recommend to the City Council that the fees and charges for 1998 be approved as submitted by staff. PARK BENCHES Director Vraa explained that the City Council has discussed the issue of bus benches along transportation corridors within the City. The Council is looking at the potential of placing non-advertising benches in various areas of the City and has asked that the Advisory Parks Commission look at the issue. Member Johnson asked where the interest for the benches was coming from. Member Vincent asked for clarification of the Council's request. Director Vraa suggested that the Council may be looking for the Commission's input on whether they see a need for them, have residents requested this type of use, etc. Member Rudolph stated that although benches along thoroughfares may not be needed, they may be appropriate in parks. He did feel that these were two separate issues, however. Member Davis suggested looking at trails near thoroughfares as a potential location. Member Vincent opined that Parks and Recreation should not be looking at providing benches along right-of-ways for transit users. Following further questions, Members Knutson and Johnson asked staff to get further clarification from the Council on what exactly the Commission's role and responsibility with this issue should be. PARKS DEVELOPMENT UPDATE There were no parks development issues for the Commission to review. WATER RESOURCES UPDATE Water Resources Coordinator Brasch noted that there was good discussion regarding the cooperative program using city volunteers. The biggest question was whether this program should proceed next year. Although there is no specific information targeted from the research it was felt that the program should continue in anticipation of future needs. Brasch commented on what a wonderful job the volunteers have done in collecting the data. } Advisory Parks Commission Minutes of Regular Meeting of November 17, 1997 Page 7 Brasch suggested setting a Natural Resources Sub-committee meeting to discuss a request from Opus to modify the wetland replacement for the Eagan Promenade. rf"I~USINESS AND "'POP." HOLZ FARM ANNUAL REPORT Superintendent Peterson presented the Holz Farm annual report for Recreation Supervisor Oyanagi. Items highlighted in the report included the successful benefit dinner at Jensens Supper Club, the Holz Farm spring festival, day camps, hog roast, Fun on the Farm day camps, book fair, school tours and the physical improvements made to the farm by the many talented volunteers. Staff expressed their appreciation for all the work done by the volunteers to make Holz Farm such a success. Member Markell added his thanks to staff for all the help in getting this project up and running. This has been a very successful public/private partnership, Markell added. SHADE TREE DISEASE UPDATE Due to technical difficulties, this agenda item was not presented. Shade Tree Disease Update will be deferred to the December Commission meeting. SUB-COMMITTEE REPORTS Superintendent Peterson noted that the Recreation Sub-committee met to begin brainstorming about entrepreneurial revenue generating ideas. Member Rudolph added that they had broken the list into equipment driven, program driven and facility driven categories and will begin prioritizing those items at their next meeting. COMMISSION RE-APPOINTMENTS Director Vraa reminded Commission Member Filipi, Johnson, Petersen, Rudolph and Zwiefel that their terms expire in January and if they wish to re-apply they can do so by submitting an application to Administration. $WUND TABLE Member Johnson asked if the parking lot at Lexington Diffley was completed by November 1 as the contract stipulated. Parks Planner Lilly responded that the majority of the work was completed but that the final lift of asphalt will be completed in spring, 1998. Member Davis asked if the City had a home page. Director Vraa responded that staff is working on completing it. JOU'RNMENT With no further business to conduct, Michael Vincent moved, Steven Knutson seconded with all members voting in favor to adjourn the meeting. The meeting was adjourned at 10:00 p.m. Secretary Date