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05/18/1998 - Advisory Parks & Recreation CommissionAGENDA ADVISORY PARKS COMMISSION EAGAN, MINNESOTA Monday, May 18, 1998 7:00 PM Eagan Municipal Center City Council Chambers A. 6:00 PM Tour - Maintenance Facility and Civic Arena B. 7:00 PM Regular Meeting C. Call to Order and Pledge of Allegiance D. Approval of Agenda E. Approval of Minutes of Regular Meeting of April 21, 1998 F. Visitors to be Heard G. Department Happenings H. Consent Agenda 1. Development Proposals (1) Lexington 2"d Addition - Home Depot (2) Blackhawk Acres 5t' Addition - Mendota Homes, Inc. J. Old Business (1) Teens (2) Skyline Displays K. New Business L. Parks Development Update (1) Walden Heights Update M. Water Resources Update (1) Ice Policy N. Other Business and Reports 0. Round Table P. Adjournment Pages 3-4 Pages 5-18 Pages 19-28 Pages 29-52 Pages 53-59 7:00 pm 7:02 pm 7:03 pm 7:04 pm 7:05 pm 7:06 pm 7:15 pm 7:16 pm 7:30 pm 7:45 pm 8:00 pm 8:10 pm 8:20 pm 8:40 pm 8:45 pm The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities, and employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or status with regard to public assistance. Auxiliary aids for disabled persons wishing to participate are available upon.request at least 96 hours in advance of the event. If a notice of less than 96 hours is received, the City will attempt to provide the aids. MEMO city of eagan TO: ADVISORY PARKS COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: MAY 14,1998 SUBJECT: MAY 18 COMMISSION MEETING The Monday Commission meeting will be proceeded by a tour, which will begin at 6:00 p.m. Our two destinations will be the Maintenance Building to take a look at the operations at this location and then to the Civic Arena to see how the construction project is going. Members can drive directly to the maintenance building (3501 Coachman Road) or, if you prefer, meet in the east parking lot of City Hall and we'll take the van. The regular meeting will begin at 7:00pm. This month's agenda is very light with two development items. Also on the agenda for discussion is the teen program. This item appeared on last month's agenda with direction to meet with a teen group on Sunday, May 3. Staff has been gathering information about teen programming and related information. Although a separate memo has been included in the packet for your review, we do not believe it is as complete as it could be. At the Commission meeting, staff will be looking for'additional direction on how to proceed. Discussion should also occur as a follow-up to the on-site visit to the Skyline Displays property on May 12`h. There are no new business items at this time. Staff will provide a review of projects that are underway throughout the system. It's been a very busy spring with almost summer like conditions! Remarkable progress has been made on the civic arena, which you will see on the tour, but there have also been a number of other priority work items that have moved along swiftly. Staff will bring you up to date on those items. Work has progressed on the "ice policy" which is also on the agenda for your review. As always, if you are not able to make the meeting, please let us know in advance. Respectfully submitted, Ken Vraa KV:cm DEPARTMENT HAPPENINGS FOR MAY 1998 1. A public informational meeting was held on May 4 to discuss the proposal being put forth by the Council to clear trails in the winter. Staff from the Parks and Recreation and Public Works Departments made a presentation on the proposal and fielded questions from the approximately 30 people in attendance. The meeting was also broadcast on local cable. Most comments were positive. The Council will be discussing the proposal and analyzing survey results at a workshop scheduled for May 26. 2. Staff has nearly completed spraying for dandelions and broadleaf weeds in the major park areas. Dandelions are not considered to be a "noxious weed" and subsequently there is no ordinance requiring they be eradicated from public or private property. 3. Both the City Weed Inspector and Tree Inspector have started in their respective positions. With the early onset of spring they have taken many calls. 4. The contract with Dakota County for the provision of a Sentence to Serve work crew has been finalized. They will complete a variety of nonskilled maintenance tasks throughout the summer and fall. 5. The City has awarded for the construction of 2 service buildings with restrooms at the Lexington Diffley fields. The project was divided into 4 bid packages and will be managed by Greystone Construction. The total cost was within 1 %% of the original estimate. Construction is expected to begin by June 1 with completion in early fall. 6. Staff has begun the installation of the new play structure at River Hills Park. The structure at Woodhaven will be replaced next followed later this summer by Highview and Evergreen Parks. 7. The growth of grass in park areas is relentless. Staffing is looking forward to the arrival of seasonal maintenance employees later this month. 8. A new launch ramp designed to accommodate a weed harvester has been installed on Schwartz Lake by staff from the parks and street departments. 9. The Eagan Garden Club plant sale was held at Holz Farm on May 9`h. From all indications it was attended and a great success. 10. Staff has ordered a new aerial lift platform that will be mounted on a "retired" truck frame provided by the Street Department. The lift will have a working height of nearly 38' thereby eliminated the need to rely on other communities for the equipment needed for the tree trimming program and other park maintenance programs. 11. Thomas Lake Prairie - Prairie Restoration Inc. will be fulfilling the 4th year of a 4-year management plan at Thomas Lake Park this week. The four-year plan involved site inventory and classification, exotic vegetation control (following City staff prescribed burns) via herbicide application and/or discing, and prairie seeding. PRI staff will be at Thomas Lake later this week to drill prairie seed into the areas that were burned this year. The 4-year plan has been very successful in both removing exotic/unwanted plant species from the prairie, and in enhancing the quality of the prairie by increasing prairie plant diversity and population. 12. Tree Sale -- The 1998 tree sale successfully distributed over 4,200 plants to Eagan residents. 450 individual bare root trees were sold to 200 City residents. Also, for the first time, 200 "landscape packages" each containing one bare root tree, three shrubs and 15 perennials were sold. These landscape packages were introduced to encourage residents to install plants into a more aesthetically pleasing and biologically more beneficial setting. 13. Arbor Day -- Eagan's 12th Annual Arbor Day Celebration was held on April 25 at Trapp Farm Park. Approximately 100 residents participated by planting trees, shrubs, and native grasses, learning from one of several educational booths, and watching as Jennifer Nieling from Pilot Knob Elementary was recognized as the Grand Prize Arbor Day Poster Contest Winner. 14. The Summer/Fall issue of the Discover Us! Brochure is in the process of being delivered in the City. The brochure revisits several programs already announced in the February issue, adds additional recreational opportunities for the summer and outlines events and programs for the fall months. 15. Senior Dining has begun at Oak Woods of Eagan. It will be interesting to see whether senior adults who do not reside at Oak Woods will take advantage of the opportunity to eat a noon meal at a reasonable cost. The program really needs Community seniors to take part to make the program viable. 16. The annual baseball clinic, planned by the Department, conducted by EHS varsity coaches and players drew approximately 200 youth. 17. The annual softball clinic, planned by the Department, conducted by EHS varsity coaches and players drew approximately 300 youth. 18. EAA sports will be in full swing by May 18. Every backstop and available soccer space are in use. 19. At last glance, the new youth golf league scheduled to begin on June 12 will have over 100 participants. The boys and girls are excited, to say the least. (over) 3 20. The South of the River Recreator's group was approached (through the City of Savage) by an organization called Minnesota River Basin Joint Powers Board, concerning a September 19, 1998 Minnesota River Run, Ride and Row "event". SORB will respectfully decline the invitation to take part, as the group is committed to continue the Who Done It? Hike which occurs on the same day. 21. Sand volleyball team registrations are down from a year ago. Competition comes from the Cedarvale Lanes leagues, which are being offered for the first time. 22. Venture past Walnut Hill Park on Sunday mornings to observe Cricket being played! 4 si?11 city of eagan MEMO TO: ADVISORY PARKS COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: MAY 14,1998 SUBJECT: LEXINGTON 2nd ADDITION - HOME DEPOT BACKGROUND: The Home Depot, U.S.A. is proposing a Preliminary Subdivision of approximately 55 acres (Lexington 2nd Addition) to create four lots and a Preliminary Planned Development of approximately 18 acres (lot 1, Block 1, Lexington 2nd Addition) for a 132,000 square foot retail store. The site is located west of Lexington Avenue at Northwood Parkway, south of the USPS bulk mail facility, in the SE 1/4 of Section 10. Lexington Addition was platted in 1969, but never developed. In 1996, the Eagan Promenade PD was developed south of this site and included the construction of Northwood Parkway. The proposed Preliminary Subdivision creates four lots. Lot 1, Block I consists of approximately 18 acres at the westerly portion of the site and is proposed for development of The Home Depot. Lot 2, Block I has been purchased by the U.S. Postal Service to serve the bulk mail facility on the adjacent property to the north. Lot 3, Block I consists of about 24 acres north of Northwood Parkway and contains some wetland areas. Lot 1, Block 2 is about 5 acres in size, is located on the south side of Northwood Parkway and contains a pond. The Home Depot site (Lot 1, Block 1) is the only lot proposed for development at this time. The Home Depot building is situated at the northwest part of the site, with parking south of the building. The main entrance faces south and the loading docks are at the northeast corner of the building facing east, with a lumber delivery at the northwest end of the building facing north. The Home Depot site contains two wetlands, one of which is proposed to be filled. The sedimentation pond is proposed at the northeast corner of the site, and the wetland mitigation is proposed to occur to the south of the other existing wetland in the southeast corner of the site. The plans show right-of- way for Denmark Avenue dedicated along the west boundary of the site. The Home Depot includes an outside seasonal sales area at the east end of the building, and outside display along the front of the building. The building materials and architecture are brick and pre-cast masonry panels. The expanses of building wall are visually broken by brick pillasters extending the full building height on the north, south and west elevations, and by vertical and horizontal reveals and accent medallions on the south and west elevations. PARKS/TRAILS DEDICATION: This development would be responsible for a cash parks dedication and a cash trails dedication. TREE PRESERVATION: The submitted tree inventory indicates that there are 20 significant trees on site. Tree species consist of elm, boxelder, cottonwood, and willow with diameters in the 12" to 30" range (average diameter is 15"). These significant trees are scattered over the entire site. The application as submitted will result in the removal of twelve (12) significant trees (60.0% of the total). According to the City of Eagan Tree Preservation Ordinance, allowable removal for this type of development (commercial, single-lot) is set at 30% of the existing significant vegetation. With a significant tree removal more than allowable limits, there will be a tree mitigation requirement for this application. Tree Preservation mitigation calculates to sixteen (16) Category B trees, or an equivalent combination of Category A or Category C trees. This mitigation (tree size, species, and location) is indicated on the submitted landscape plan. Staff is recommending approval of the Tree Preservation Plan as proposed with the following conditions: • To require that the applicant install sixteen (16) Category B mitigation trees, (or an equivalent combination of Category A or Category C trees). These 16 mitigation trees are in addition to any City of Eagan landscape requirements • To require that Tree Protective Measures (i.e. orange fabric sit fence or 4-foot polyethylene laminate safety netting) be installed at the perimeter of the Critical Root Zone of significant trees/woodlands to be preserved. No grade change, construction activity, or storage of materials shall occur within this fenced area. • To require that the applicant contact the City Forestry Division at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan. WATER QUALTIY/WETLANDS: This development is located in the LeMay Lake watershed just north of Eagan Promenade and east of Interstate 35E. This site will generate runoff that will travel through a number of already constructed nutrient traps before reaching LeMay Lake, one of the City's seven Class I water bodies and the nearest downstream recreational water body. Modeling shows that an on-site detention basin with a wet pond volume of at least 2.3 acre-feet will be sufficient to meet non-degradation standards for LeMay Lake. The plan incorporates an adequately sized and designed detention basin to meet water quality mitigation requirements. A wetland inventory for the site shows two wetland complexes. The first is a .62 acre Type2/6 located in the northcentral portion of the site. The other wetland complex is 3.25 acres in area and occupies much of the southeast portion of the parcel. The developer is proposing to fill all of the .62 acre wetland (amounting to approximately 16% of the wetland area on the site). Given the land use for which the parcel is guided, the location of the wetland near the central portion of the site, and the fact that less than 20% of the jurisdictional wetland area on-site would be filled, an unavoidable impact finding seems reasonable. As per the requirements of the Minnesota Wetland Conservation Act, the impacted wetland area must be mitigated at a 2:1 ratio. Minus the 2,000 square foot de minimus exempted from regulation under the WCA, a minimum of 1.14 acres of additional wetland credit must be generated to meet the mitigation requirements. The developer has proposed to utilize a rough graded area just south of, and contiguous with, the large wetland in the southeastern comer of the site. This site is large enough to create additional wetland amounting to .64 acres. As allowed under the 1996 amendments to the WCA, the developer proposes to utilize 75% of the area of the detention basin (.43 acres) as well as a portion of an un-maintained buffer (.17 acres) to preserved around the existing wetland and contiguous with the created wetland. Thus, a total of 1.24 acres would be created for wetland credit. If the site continues to be guided for this intensity of development, staff recommends approval of the wetland replacement plan. As mentioned above, staff has requested the developer to preserve a 30-foot ungraded buffer around the large natural wetland on the site. The grading plan shows a buffer ranging in width from 15-35 feet. Staff will discuss with the developer the potential for further site modifications to meet the 30- foot buffer recommendation. Staff recommends that: The developer meet water quality mitigation requirements entirely through on-site ponding. The pond should have a minimum wet volume of 2.3 acre-feet and shall meet the City's Detention Basin Design Standards. The wetland mitigation plan dated May, 1998 should be approved, assuming the allowable development intensity allowed on the site will not be decreased by the City. The upland buffer around the remaining jurisdictional wetland (Pond DP-6.2) as shown on the grading plan dated April 29, 1998 is acceptable. OR The upland buffer around the remaining jurisdictional wetland (Pond DP-6.2) should be extend a minimum distance of 30 feet back from the delineated edge of the wetland. FOR COMMISSION REVIEW 1. This development shall be responsible for a cash parks and cash trails dedication. 2. The Tree Preservation Plan shall be approved as proposed with the following conditions: The applicant shall install sixteen (16) Category B mitigation trees, (or an equivalent combination of Category A or Category C trees). These 16 mitigation trees are in addition to any City of Eagan landscape requirements Tree Protective Measures (i.e. orange fabric silt fence or 4-foot polyethylene laminate safety netting) shall be installed at the perimeter of the Critical Root Zone of significant trees/woodlands to be preserved. No grade change, construction activity, or storage of materials shall occur within this fenced area. The applicant shall contact the City Forestry Division at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan. 3. The developer shall meet water quality mitigation requirements entirely through on-site ponding. The pond should have a minimum wet volume of 2.3 acre-feet and shall meet the City's Detention Basin Design Standards. 4. The wetland mitigation plan dated May, 1998 should be approved, assuming the allowable development intensity allowed on the site will not be decreased by the City. The upland buffer around the remaining jurisdictional wetland (Pond DP-6.2) as shown on the grading plan dated April 29, 1998 is acceptable. OR The upland buffer around the remaining jurisdictional wetland (Pond DP-6.2) should be extended a minimum distance of 30 feet back from the delineated edge of the wetland. ,] Location Map u !?P Q §?7 CI.L...O.r. M1O.. O.R R0.O1 CJJM. M . mZ r If Subieet Site 711 XFP7 0 by cr.o,- L!i P' Co.- R040 .O... eapQ U 'Vjl wt ? r ..o -TIE E-7 01 } 400 0 400 800 1200 1800 Feet Development/Developer: Lexington 2nd Addition (Home Depot) Application: Rezoning and Preliminary Subdivision Case No.: 10-RZ-04-04-98 and 10-PS-05-04-98 City of Eagan N City of Eagan Community Development Department S E --------------------t\ ?-- if-if tgliqi, ry1(Njt'?(?' IA ('tlI"??tf?It iP `i l 1111141 + 0 l `(tl I I((I ? y 1i: ' "Rill'111 IU! "I' 1'111 "l`1 F '1 € r t F F F ? r. II •iri 11 E ? : i1? §?§§? Il. gill ?r?? , r?:r crtt ,, . tl l I / . C5 I A ,\/ / I -,w '"' la 1D ? ? 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' ??_ 00 - DEPOT _ ?.. '," 1 <? r?..I EAGAN. NN -'?' M` trtc.l.'e ?•._L_ _-j FOR r w.+r ....... < _ GREENEJERG `'ARROW ARCHITECTURE INC. _-- I?(??. I .? IrR[i W'IrAMT r[TAIID INWIld11/RCPlACf1/041 PLAN, IIrt M.'?'NN /IYMr., ?r1.1 ?Q `<. }}.N WETLAND INVENTORY & REPLACEMENT PLAN I i !•• 11I 11 11 111 C !i «FF a a? bC?YYYCYY:?prYslal/xca•Y•??w+•??- Y 1 { =:?X41;???tlR{?;{{4{{as;aS{;cz;R;? aiE€@@.HB.?II@4EII4?sesesaeEII3??II€i ? 2 ? E ??44944444 E?2?$ 4 C f C E r a aaa a `s5d o 5 as a as as a aalru eaeursm o.+c urt u:cr. u. -- r ,JpM+Ir J Awl /oCN/N.kw- THE HOSE DEPOT ? n .•«'+.:w ?,,, ^ •\ EAGAN. MN _ _ i. ?.. uu? r 1.. Mw r rw•?. c•ac.[c n. FOR n•el..?-..u r .a/.•.-.w .....+•...... w p e. __ e.•: ?,\u GREENBERG FARROW ARCHITECTURE INC. IV RELMINARY TREE INVENTORY/PRESERVATION PLAN i•/i..w-ssi/i.iw:./.N•/, ??,,, ? .m.,. r1 •. nU. ^LL'.O TREE INVENTORY & REPLACEMENT PLAN , f <go ;7QQB , ? pp N 1 ? 'I \ ? -yl 1 1, I 1 ? 1 z 1 m a \ 1 ,1' ` 1, 1,1 N m 1 1 P N 1? i ?. ZZZO 1 1 1` 1 ,i 1. f n I m inks 0 r=y R I E 9e1=!1 E H31< 3 ¦ ? ? sec ?t=t 11 tF F `,O ? R iY e$ ????a F ?l f ? E R E E EF(TI 6 1 a?b { f 3 T lil i e m • ii E ?q zl ! ! E 3 ! y 1 ! Y '1:3Z b 1113 10 Am - j A' m e 9 ` 11, ?la i 0« zm1 ;aA R T i I D EpR`f EX $ ;``g Q Z C ?}{ tg Sgai e _ -4 m C) a -4 mn y z0 N,\ WETLAND MITIGATION CONTRUCTION DETAILS 5D 11? 1. 1 l e I N a ' 1 II, 11 1 1 , 1 , 1' 1' '-. n . 11 I' 9 q f 1I 5 ?! i 11, 11 1 y Ili 1 11 • «;?z IT ??•im :E m z ZZ 0 3m 50 N -4 m 50 Z \ N N ?e R ? `?ti 8? i l i !l qYp •`Fei 4y? {? x 1; lot Q RR s ?: its= GI 6 t ; a Rj??E g L E a ? E Ea WETLAND MITIGATION PLANTING DETAILS U) In Z MEMO city of eagan TO: ADVISORY PARKS COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: MAY 14,1998 SUBJECT: BLACKHAWK ACRES 5th ADDITION - MENDOTA HOMES, INC. BACKGROUND: Mendota Homes is requesting approval of a Preliminary Subdivision to create four lots for the construction of two two-unit townhomes on property currently platted as Outlot A, Blackhawk Acres 2nd Addition located east of Robin Lane in the SE 1/4 of Section 17. Blackhawk Acres 2nd Addition was platted in 1987 and the townhomes were constructed between 1987 and 1989. A four-unit townhome was shown on this site on the Blackhawk Acres 2nd Addition development plan, but was never constructed. Mendota Homes recently purchased the property from Dakota County as a tax forfeiture. This site was previously graded with the development of Blackhawk Acres 2nd Addition. There is a 25-foot Northern Gas Company easement along the southeast property line. There are a few significant trees scattered throughout the site and the property slopes to the northwest with elevation changes of 15-20 feet. Because this site is outside the watershed of Blackhawk Lake and is not visible from the lake due to topography, the City has requested that the DNR remove this site from the shoreland overlay district thereby exempting it from shoreland zoning requirements. The DNR has given verbal agreement to this request and the written response is expected soon. The proposed four-unit development on .91 acres has a density of 4.4 units per acre. All of the lots in this subdivision meet or exceed the minimum size of 6,000 square feet. Because of the Northern Natural Gas easement, Lot 4 has a greater width (50.7 feet) and area (12,550 square feet) to compensate for the restricted buildable area of the lot resulting from the easement. Lot I is triangular shaped and slopes to a wetland located just off the northwest end of the site. Lot 1 is 13,685 square feet in area. The townhouses will be two-story buildings with three bedrooms and two baths. Three will have approximately 1,750 square feet and the fourth will have 1,950 square feet. PARKS/TRAILS DEDICATION: This development would be responsible for a cash parks dedication and a cash trails dedication. TREE PRESERVATION: The submitted tree inventory indicates that there are 17 significant trees on site. Tree species consist of six ash trees (6" to 10" diameter), one 12" and one 14" boxelder tree, and nine cottonwood trees Al, (13" to 27" diameter). The application as submitted will result in the removal of three (3) significant trees (17.6% of the total). According to the City of Eagan Tree Preservation Ordinance, allowable removal for this type of development (single-phase, multiple-lot, single-family residential) is set at 40% of the existing significant vegetation. With a significant tree removal less than allowable limits, there is no required tree mitigation. Staff is recommending approval of the Tree Preservation Plan as proposed with the following conditions: • To require that Tree Protective Measures (i.e. orange fabric sit fence or 4-foot polyethylene laminate safety netting) be installed at the perimeter of the Critical Root Zone of significant trees/woodlands to be preserved. No grade change, construction activity, or storage of materials shall occur within this fenced area. To require that the applicant contact the City Forestry Division at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan. WATER QUALTIY/WETLANDS: This development is located in drainage basin A downstream from Blackhawk Lake and adjacent to Pond AP-27, a designated wildlife habitat water body. Approximately half of the .9-acre development will discharge to storm sewer under Robin Lane, with the remainder discharging off the back of the lots to a low wooded area. The site is far too small to accommodate an on-site treatment basin, so a cash dedication in lieu of on-site ponding is recommended by staff. The only wetland on the site is the fringe wetland associated with Pond AP-27. Because the wetland associated with Pond AP-27 is large and a designated recreational water body, staff recommended that an ungraded, un-maintained buffer extending 30 feet back from the edge of the wetland be preserved. The revised grading plans show that the developer cannot meet the buffer zone requirement and develop the site as intended. In fact, the revised grading plan shows filling of about 800 square feet of the jurisdictional wetland. It should be noted that the Wetland Conservation Act authorizes filling of up to 2,000 square feet of this type of wetland without requiring mitigation. The Commission will need to decide whether to recommend to the City Council whether to apply the 30- foot wide buffer condition and cause a significant alteration of the development plan for this tax forfeit parcel or omit the buffer condition. Staff recommends that: 1. This development be subject to a cash dedication in lieu of on-site ponding. 2. An undisturbed upland buffer extending 30 feet back from the edge of the jurisdictional wetland shall be preserved. OR No upland buffer requirement shall be applied to this development. o?? FOR COMMISSION REVIEW 1. This proposal shall be subject to a cash parks dedication and a cash trails dedication. 2. The Tree Preservation Plan shall be approved as proposed with the following conditions: • Tree Protective Measures (i.e. orange fabric silt fence or 4-foot polyethylene laminate safety netting) shall be installed at the perimeter of the Critical Root Zone of significant trees/woodlands to be preserved. No grade change, construction activity, or storage of materials shall occur within this fenced area. • The applicant shall contact the City Forestry Division at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan. 3. The development shall be subject to a cash dedication in lieu of on-site ponding. 4. An undisturbed upland buffer extending 30 feet back from the edge of the jurisdictional wetland shall be preserved. OR No upland buffer requirement shall be applied to this development. a ?. Location Mao ON CI •sa? I> ?O C 9 •' I - W?X_ ?, + tFT it .. i s f ?t? - . w 1 t ? 400 0 4X 600 1200 1600 Feet Development/Developer: Blackhawk Acres 5th Addition Application: Preliminary Subdivision Case No.: 17-PS-04-04-98 E City of Eagan cp. City of Eagan Community Development Dopartmont r0' O r--- - - ------ ' \ \ / S k 77 D4 f£RA IVE AFERS SfR AD. ?,----- - ------'- PRELIMINARY 1'TILIT) PLAA II ? ::?. •... .:, .-.. ..? ? - MENDOrA HOMES PRELIMINARY UTILITY PLAN / I ! / \ yc i i• ?p I j 41 6-1 ?;.;? ? x. xx oa ! e ?ti c - i = i• = _ . it I 1f1 ? ` r c 1 ! th BUCAHA MA ACERS 5TH ADD ""'"' ,;,., PRELIMINAP.Y GRADING PLAN REMUAW Y? MEA•DOTA HOMES / /?.•.M PRELIMINARY GRADING PLAN y f '\ \ ? a b:4-?y X41 µ •> I E'•r ?. oa BLACKHAIIA' ACERS 5TH ADD z ?. PRELIMINARY SITE PUN HE DLUND ME" DOTA HOMES SITE PLAN \ / p c ec?et J r?2 2Z 'J `1 .. C G I t ?G2 ' D a .. T 1. , ' A ^ C PRELIMl ARY PLAT STN ADD. PR£-T LfMfKA AWLUND , - d I_ Y£NDOTA NDY£S PRELIM. PLAT / '- -14 -,'/ A / 70 lit O I BUCXNA WA' ACARS STH ADD. ? ?'"'"" '- j """' ' ' '" •« • SX/ST/A'6 CONDITIONS yEDL UND 1 M' • YLNDOTA NONfS 41 EXISTING CONDITIONS o i. city of eagan MEMO TO: ADVISORY PARKS COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DOROTHY PETERSON, SUPERINTENDENT OF RECREATION DATE: MAY 14,1998 SUBJECT: TEEN CENTER BACKGROUND: At the April 20 Advisory Parks Commission meeting, Executive Director Tim Staley from the YMCA and Commission member Michael Vincent, discussed proposals for teen centers. The highlights of the proposals are: The Y Proposal ¦ Request $75,000 from the city toward the capital project to create a teen room. ¦ The teen center program would build upon the Y's Club Mid initiative. ¦ The Y would staff the teen center. ¦ A $25.00 annual membership fee would help defray the staff costs. ¦ Access to the entire YMCA would cost teens $20.00 per month. ¦ The Y would consider use of its van to bus teens to the center. The Vincent/Teens Proposal: ¦ Has been generated by teens and adults working together for 18 months. ¦ Requests use of the Civic Arena mezzanine. ¦ The community would fund $55,000 of remodeling costs. ¦ Parks and Recreation is projected as the agency to staff a teen center at this location. • The teen center would be free of charge to Eagan residents. The Commission referred the agenda to the recreation sub-committee for further review. The sub- committee met on May 3; a regular meeting date for the teens interested in creating a teen center. The meeting was attended by 5 teens, Council Member Masin, Commission Members Vincent and Farlee and Superintendent of Recreation Peterson. Tim Staley from the Y and Mike Fineran, the Police Department School Resource Officer, had been invited. The discussion focused primarily on the teens ideas for a teen center. They told those at the meeting that: ¦ They want a central location. ¦ They accept supervision as necessary for a teen center. ¦ They reject the Y as a location for a teen center as being not a good location to access. • They are convinced that the mezzanine of the Civic Arena is a good location. ¦ They look at the teen center as a "drop in facility," most planned activity occurring elsewhere. or ¦ They reported that they had researched other communities' teen centers and are of the opinion that the most successful are located in Community Centers (i.e. Brooklyn Center, Fridley). ISSUES: • A teen center as a facility; what criteria should determine location, size, cost, and allowable design? ¦ A teen center as a program; what criteria should determine the scope, funding and staffing? ¦ Compatible use; what criteria should determine that mixed uses at a facility are compatible? • Are there any alternatives to the two proposals in front of the Commission? DISCUSSION: Y PROPOSAL Location The Y proposal would require capital investment from the city. The city would appear to have no responsibility in the teen center operation. Of considerable concern is the position taken by the teens who are spearheading the initiative for the creation of a teen center. Their rejections of the Y is the result of considering that location on several occasions. The Y's location is not central and the teens recommend that the center be free of charge are the two primary reasons cited by the teens. Program The Y program would build off its existing Club Mid activity. No specifics have been provided other than periodic use of other Y facilities at non-peak times. Compatible Use A teen center at the Y may be viewed as an extension of existing services. Restrictions on and the cost of regular use of other Y facilities could be viewed negatively by teens. Alternative uses of the designated teen space, should the teen center fail, is a consideration. Executive Director Staley indicated that the space would be converted to alternative program uses in that event. VINCENT/TEEN PROPOSAL Location: The teens working on this project perceive that the Civic Arena mezzanine fits their criteria of central location with easy access via the trail system. Program: Beyond the center being supervised a drop-in center, the teens have not formulated specific plans. They do, however, view a teen center to be the hub for activities planned to occur elsewhere. Compatability: The teens do not view a Civic Arena teen center as an incompatible use of the facility. There are realities to consider: • Unknown to the teens and Mr. Vincent at this time is the recognition by staff that the design must meet building codes for exiting. • The security and occupancy of a teen center during arena activities that charge an admission may not be compatible. Civic Arena Mezzanine The use of the mezzanine at the Civic Arena would require that a "one hour" fire rating be provided and that any egress be through only one continuous space. (See attached letter from building inspections). While an issue to be dealt with, this is not an insurmountable problem and is feasible. The Civic Arena staff is more concerned about the programmatic aspect of the teen center and its use: • Conflicts between arena events and the center's use; high school hockey games, ice show • Space needs of the arena user for the mezzanine area when needed for program registration, hockey association skate exchange, job fairs, etc. While these are not weekly occurrences, the mezzanine does provide important space for arena use on a seasonal basis. Will the space still be available for arena use 15-20 times a year? • Staffing of the center. The arena is minimally staffed. If adding the supervisors of the teen center is a responsibility of the arena, then additional staff would be required for designated hours of operation. This is particularly critical given that a second ice sheet is coming on line this fall and the location of the teen center does not provide for easy viewing or monitoring. A closed circuit TV may be required even with additional staff. CONSIDERATION OF ALL ALTERNATIVES: Are there other alternatives? Staff is in the process of researching the availability and rental costs of storefront space. Also, attached for the Commission's information are materials from other communities' teen centers, a memorandum from the Police Department and the memorandum Michael Vincent prepared for the Recreation Sub-committee. FOR COMMISSION ACTION: The Commission is asked to review this information and determine what additional information is needed prior to making a recommendation. In short, what is the next step for making a recommendation EAGAN TEEN CENTER CENTER PROPOSAL: 0 669.2sqf 23'9 x 28 = proposed Teen Center space. 0 788.7sqf 23'9 x 33 = open space reserved for the cities use. 0 The teens will provide the funding to completely build out the center. 0 Equipment and furnishings will also be the responsibly of the teens. 0 The site will be a trail center. If after 3 years of operation it should fail or not meet the expectations of the city staff the center can be closed. The site will then return to the city for use at it's discretion. No reimbursement will be expected. 0 City staff will provide the staffing of the center. It is expected the annual cost should be no more than $18,720.00. 0 The city would have a minimum operational fee since the facility is already in use during the proposed times. THIS SITE IS IDEAL FOR SEVERAL BASIC REASONS: • The community will fund an almost $55,000. build out. • The site is already available yet it remains vacant to the community. • No planned use of the proposed space. • Operational costs are distributed over a larger community use base. • It's location to the city campus and the Eagan Police department. • Out of the site being presented it is the most central in location. • It will serve the Eagan population as it's priority. • It can function without user fees. • Proximity to other city facilities make this an ideal drop-off and pickup site. • For less than the cost to manage one (1) teen in our correctional system we can operate this site for an entire year. Some of the information provided is not available or is offered as an example. EAGAN TEEN CENTER The Teen Center was originally thought of by a group of concerned Eagan adults and has now been pursued by Eagan teens for the past year. When asked why we should have a Teen Center they simply reply, "There is now a need." Eagan is one of the few cities its size to not provide committed programming for teens. A typical Teen Center expects about 200 kids to stop in. Eagan's center will include a pool table and a big screen TV. The Teen Center is expected to show movies as well however, teens will be able to watch any movie, as long as it is R or under. However, entertainment is not all the teen center will have to offer. The Teen Center will also have job applications to local businesses and information on other topics like teen suicide. In addition, it is suggested to have a teen advisory board made almost entirely of high school kids. Anyone can go to the board meetings, which are also aired on cable TV every month. The proposed Teen Center hours would be Wed. and Thurs. 2:30pm - 9:30pm and Fri. 2:30pm - 12:30pm. The Teen Center will be free of charge to Eagan residents, with a $3.00 per visit charge to all other teens. This is total of 24 hours per week. In addition, teens may reserve the space to conduct meetings for events and activities outside of the Teen Center. Teen Center Fun If you are entering 7th grade and up, the Teen Center located at the Eagan Community Campus is for you. The center will have lots of fun things to do. You and your friends can play pool, foosball or arcade games. Play your favorite CD or watch a movie on a big screen TV. Your satisfaction is guaranteed! The Teen Center Committee for the Eagan Community Campus is an all teen committee that helps plan the fun. There can be events for teens with different themes: Rage Dance Party, Clever Trivia Tournament, Winter in July, Float and Flick, Lock-in and a Beach Party. Some of the features for the Teen Center will include dancing, movies, door prizes, and more! Don't let transportation be an excuse not to get to the Teen Center. There will be busses/shuttles running to and from the Center. Pick up points are scheduled at several neighborhood parks and select schools. A Bus pass is only $10.00 for the summer. The details for the bus route and pickup times are in the Parks and Recreation Brochure. The next dance is: grades: 6-8 time: 7-IOpm (positive id required to get in to any teen center event.) The next teen advisory board meeting is: Thursday May 30,1998 time 6:00 The Eagan Teen Center is a nonprofit organization. The teen center staff is provided by the city of Eagan. The Teen Center has a teen advisory board. The teen advisory board is made up of the regular student volunteer staff & adults. with a president, vice president, ect. the board also holds a spot for a school and city representative. The Eagan Teen Center is open for Eagan residents only if any student want's to bring a guest you have to call the Eagan Teen Center staff for approval. Just a reminder that any student that leaves will be asked to sign out and your parents will be called. no student will be allowed in after 8:30pm with out a parent present. Some of the information provided is not available or is offered as an example. /4 J ION i ?A -------- ----- -- -------------- - ao NEW CONSTRUCTION --------------------- EXISTING CONSTRUCTION UPPER LOWER FLOOR PLANt scuE: yr - r-w MEMO _ city of eagan TO: TOM HEDGES, CITY ADMINISTRATOR FROM: PAT GEAGAN, CHIEF OF POLI& DATE: APRIL 6,1998 SUBJECT: TEEN CENTER RESEARCH At a recent Special City Council Meeting, the Eagan Police Department was directed to contact other communities in the Metropolitan Area that have teen centers. Mike Fineran, our School Resource Officer at Eagan High School and Dakota Hills Middle School, put together the attached information. It appears to me that the City of St. Paul has the best approach to teen centers using the following criteria: 1. Facilities: Don't be one dimensional like all sports activities. 2. Safety at Facility: The City of St. Paul spends a good deal of time with gang members and gang intervention. *I don't believe this will be a significant problem for us, but I do agree that general security is a must. 3. Solid Program: Have good all around programs for all ages/groups. I would suggest separating middle school from high school activities, if at all possible. 4. Staffing: Tight supervison is needed, but not seen. As you can see, the only city in the research that has any kind of history with teen centers is St. Paul. I feel that we really need to look at how they operate and use their experience as a guide for any potential teen center in Eagan. J?^ ST. PAUL WHO: City of St. Paul, population 350,000, I talked to Mike McGinn, Commander of the St. Paul Police Department's Youth Services Division and Chet Emerson, Executive Dir. of the Boy's and Girl's Clubs of St. Paul, phone # 771-3550 WHAT: Boy's and Girl's Clubs of St. Paul, which are the fastest growing clubs in the U.S. St. Paul also has YMCA's, that run teen centers too. HOW: Each is owned and operated by the Club, which at times has taken over older city owned buildings and started clubs. WHEN: Clubs are open at what Emerson calls "key hours" which help them to be successful. Kids of all ages are welcome. Key times are after school, evenings, weekends, school vacation days, summer. The clubs are youth development centers, which cater to all ages, but have specific programs for teens. Emerson has 32 yrs. experience working at youth centers in five different states. He says the four keys to successful centers are: 1. FACILITIES- Don't be one dimensional like all sports activities. 2. SAFETY AT FACILITY- They work with gangs members and do gang intervention. He says general security is needed. 3. SOLID PROGRAMS- have good all around programs for all ages/groups. 4. STAFFING- Tight supervision is needed, but not seen. McGinn says that there are good and bad centers and certain characteristics set them apart. McGinn is also on the board of directors for the Boy's and Girl's Clubs of St. Paul. McGinn describes good centers as: Those centers with solid all around programs for all kids. At these centers there are few police calls expect such calls as CSC because staff are mandated reporters. They recover stolen property on occasion (bikes) and disturbance calls are minimal. McGinn describes bad centers as: Small operations with poor adult supervision. These are often the one-dimensional centers where not everyone is involved in some type of an activity and there are no a lot of options. Even at these centers there are not a lot of calls for service, but he area/neighborhood has a lot of increased activity which can be criminal. McGinn said these centers are reluctant to call because they don't want the reputation of being a problem center and it may reflect badly on the center. Z- C TEEN CENTER SUMMARY ROSEMOUNT WHO: City of Rosemount, population 13,000, I talked to Bill O'Donnell, school resource officer for Rosemount P.D. WHAT: Rosemount Community Center, 13865 S. Robert Tr., Rosemount, has been open 3 yrs. Not specifically a teen center. WHEN: Second Friday night of each month they host a teen night with only middle school students allowed to attend. During the teen night the gym only is used and activities offered are basketball, a dance with a DJ, board games, air hockey, a pool table, etc. Supervising the teen night are parent volunteers, park and rec. staff, one off-duty plain clothes police officer. 175-250 students attend teen night. Kids have to sign a form saying once they arrive they won't leave until 2100 hrs. or when their parents pick them up. No gang clothing, no foul language, etc. ------------- - POLICE CALLS: Very few fights, no charges ever of smoking, consumption. WHY SUCCESSFUL: Middle school only and not mixing with older kids, held only once a month, not held in busy months like August and December. z7 FRIDLEY WHO: City of Fridley, population 28,000, I talked to Jack Kirk, Dir. of Park and Rec., 572-3575 and Gary Lensmier, Deputy Chief of Police, Fridley P.D., 572-3629 WHAT: Fridley Community Center, 6085 7`4 St., Fridley. Community Center has been open only four months and is a renovated elementary school. The building is owned by the school district, but they have a 30 yr. lease agreement with the city. HOW: They applied for and received a $280,000 grant from the State Dept. of Children and Family Learning in 1997. This was youth initiative bond money and approx. 7 million dollars was available. The money will be used to renovate the lower level of the community center to be use as a teen center. WHEN: After school programs will be offered for middle school students each weekday and it will be open 8p.m. - 12a.m. weekends for middle and high school students. Any kid will be allowed t enter at no cost except at special events like dances. City similar with four school districts. Six part-time staff members will be hired to staff and parent volunteers will be used. At special events there will be one police officer. An average of 50-70 kids are expected to attend and 200 for special events. City council wanted multi-use facility and never wanted in designed for just one age group Lensmier advised there have been no police calls for service at this time. Kirk believes it will be successful if they focus hrs. of operation on key nights and times because kids are looking for something to do during these hrs. Agreement was there would be no curfew violation if students were enroute to/from the teen center. HOPKINS WHO: City of Hopkins, I talked to Fran Hesch, city council member and teen center board member, phone # 936-0205. WHAT: Teen Center called The Depot Coffee House, located at 169 & Excelsior Blvd. This is a renovated train depot. The coffeehouse will be separate and open to the public with the rest of the building being a teen center. HOW: Three years in the making and will open June, 1998. Funding was through private donations and grants with the City of Hopkins contributing $10,000 and will carry the liability insurance. The county owns the building and leases it to the city of Hopkins. Total cost of renovation is approx. $300,000. WHEN: Coffeehouse will be open in the morning for commuter traffic. The teen center will be open afternoons and evenings everyday. High school students will be allowed to enter only (grades 10-12). Half way through the school yr. 9`s grade students will be allowed to start coming. Must sign up for or have a free membership card and can bring in one guest. No cost to enter. Will be staffed by one adult coordinator over 21 at all times and they will have volunteer staff. 70-80 kids are expected. Programs/activities offered are peer mentoring, tutoring. Not a lot of structure at this facility. The will offer few athletic activities except an outdoor volleyball court. Dances with students providing the music will be held along with art displays, poetry readings and table games offered. Why will they be successful? High school students input was requested starting three yrs. ago and they began holding meetings monthly to determine what they wanted in their center. A teen center board was established consisting of three adults, ten students, recreation dept., police department and school district. Key to a successful teen center board is diverse participation on board. P.D. stipulated there must be one adult there 21 or older supervising at all times and they agreed not to sight juveniles going to or coming from teen center after curfew. SEE ATTACHED DEPOT COFFEE HOUSE PROGRESS REPORT 4J APPLE VALLEY WHO: City of Apple Valley, population 42,000, 1 talked to Randy Johnson, Du. of Park and Rec., 953-2300 WHAT: Will be starting construction of new teen center in late April, 1998, with completion in Nov. or Dec. of 1998. Teen center only, but will be part of a larger recreation complex. Teen center will 4,000 sq. ft. WHERE: Being built on property south of Eastview High School HOW: $300,000 cost which was part of a recently passed bond referendum. City will own, maintain and staff the building. A 1/2 time recreation specialist was hired with additional one or two seasonal employees to staff it. Volunteers will also be used through The Optimist Club whose mission is "Friends to Youth". Did or are doing a survey at AV schools to ask students what his. they want it open and what activities they want offered. 75-100 kids will be maximum occupancy. At this time will be allowing all ages and kids from any city to enter. Programs/activities offered: Center will include a lounge area, TV room, game room with large spaces for such activities as dances. Also will have a kitchen for food service. Outside activities nearby will be baseball, basketball and new aquatic park. -------------- - Will be successful because not many adults will be around and a teen advisory panel will be established to monitor the operations of the center and allow them to make as many decisions as practical for the centers operation. Such things as activities planned all the way to the color chosen to paint the walls. 4; U.S. Postage PAID Hopkins, MN 55343 Permit 0 21 The Depot 1010 l:ir%t titrect South llopkins, MN 55343 y S? 4 3-7 3 4 4 A venom impoutant message ;on all the paRents of the Hopkins School Distuict. We are xj ozsr chj1drer. We need RJR lp Creating a iterr1ate to drugs and alcohol here in our home town. COMMUNI] - _ NTP1' CHEMICALLY FREE ENVIRONMENT The Depot STUDENT EXPERIENCE e-P a January 1996 To Our Parents, BOARD OF Dmcro s We are your children. We need your help in creating an Monica Delaney alternative to drugs and alcohol for the students in the Hopkins Mudent 4j/airs School district We are writing to inform you about our efforts to Sonja Kjelberg Communications Coordinator create a gathering place called THE D E W O T e4w !;4,ae. Julie Ann Laurance The Depot coffee house is being created by students. We are chair building bridges between the people in our community, providing Matt D. Nelson Bast Chair opportunities to learn from experience, and giving the students of Sean Peterson Hopkins a place to hang out on weekends other than local gas field .lpeablisJ stations, convenience stores, and restaurant bars. The essence of Sara Jo Pharr Advisor this project lives within the mission which is: Enhance community Brad Pieper unity and create student experience in a chemically free finance environment. Fostering communications and building a bridge of Nancy Scheibe )bulb Coordinator respect between students and the greater community. Once open, The Depot will offer live entertainment, games and a quiet place to do homework or talk with friends. We will also offer students opportunities to give back to the community through a student volunteer network bulletin board. A long term goal is to do outreach to students who may currently be having difficulty with drugs or alcohol After a year of planning with the help of community members, city and county official, and school staff, here is where the project stands: "A Great Cup of Coffee" was written by students to present the vision and purpose of the project as well as to define the roles and responsibilities of participants. * Coordinator (Nancy Scheibe) was hired through a $15,000 grant from the foundation - HealthSystem MN ($?S00 must be matched). * $10,000 was donated from the City of Hopkins and the School district (5,000 each).. * Hopkins/Minnetonka Park and Recreation Services is overseeing the coordinator and donates office space and technical support 44, 1010 First Street South • Hopkins, MN 55343 • Tel: 612/939-8399 • Fax: 612/939-8311 * Construction Manager (Tom Filla) and Architect (Jack Anderson) have donated their services and a floor plan is complete. * $14,000 in windows was donated by Wellington Windows and Doors (all the windows needed). * Building Selected - old train depot on Excelsior Blvd„ off Highway 169. Benefits of this location are: Location is visible, yet away from bars and homes. Our dream of THE D E D O T Xewc has come a long way over the past year, but now we are faced with an interior renovation cost of $141,000 before the building can provide a safe, fun gathering place for your children. This packet contains several items that provide you with the information you need to assist us. For example, the Depot Deed order form - if every family in the district bought just one brick we would have most of what we need for the interior renovation. There are many ways to help besides donating money. Please read the enclosed materials and return the volunteer form to become actively involved in building a better community with and for YOUR children. With deep appreciation for your faith in us, The Student Board L4 s 2 Monica Delaney - class of '96 Sonja Kjellberg - class of '96 Julie Ann Laurance - class of '96 Matt Nelson - class of '95 Sean Peterson - class of '95 u Sara Jo Pharr -class of '95 Brad Pieper - class of '96 ' ?,? G r 45, I,, Hopkins High School Students are bringing new life to the Hopkins Train Depot and We need Your help. Just over a year ago, a panel of students from Hopkins High School was invited by the Hopkins Chemical Health Commission to address student chemical use in the community and at the High school. After listening to the students, the 200 member audience acknowledged the youths' desire for a safe, chemically free public gathering place, and the benifits that it would bring. The idea to build a chemically free coffee house for students was born. For the past year the students have been working with the Chemical Health Commission, City of Hopkins, Hopkins School District and other concerned citizens to make this coffee house a reality. The location for the Coffee House is the Train Depot on Highway 3 (Excelsior Blvd) and Highway 169. The students have a plan to remodel the depot and bring it back to its original charm. Once remodeled, it will be decorated with railroad memorabilia to restore it's rich history. The depot will offer students a safe fun chemically free and smoke free place to go. Plans include offering entertainment (live music, dancing, local talent) and opportunities for students to contribute to the community through a community volunteer network. To raise the needed funds the students are selling pseudo IEEIDS OF TITLE for the depot. Your deed will give you the exact location of your brick or door. Each brick or door will have only one deed holder. You can make a powerful statement of support to the youth in this community with the purchase of a deed. Please use the form on the back of this sheet to order your deed todayl We hope to open this summer!! The site has been donated, however thejnterior renovation will cost $141,000 before the building can be occupied. Students are seeking opportunities to speak to various organization about this project. If you know of an organization that would like more information, or if you have any questions, please call Nancy Scheibe at 939-8399 4&, Board of Directors Monica Delaney - Student Affairs Sonja Kjelberg - Comm. Coordinator Julie Ann Laurance - Chair Mau Nelson - Advisor Sean Peterson - Field specialist Sara Jo Pharr - Advisor Brad Pieper - Finance Nancy Scheibe - Youth Coordinator Hopkins THE DE]POT C q"c DEED OF TITLE order Form Name s • M r Mailing Address City State _ Zip Phone a a a ¦ l I V a I a Name (as ft is to appear on Deed) Quantity Type Unit Total Price Asbitiori! DonAtlon to swp rt the Mow* TOTAL DONATION ENCLOSED Type Donation Price A - Standard Brick 20.00 B - Large Brick (ony 13 available) 20.00 C - Standard Door (ony 3 available) gpp,DD D - Large Door ( only 2 available) 150..00 Check One Desired Location - first come first serve North Side East Side South Side West Side No preference The windows have already been donated courtesy of Wellington Windows and Doors. Door and Window donations, in addition to the receipt of the Deed of Title, will also get a brass plate placed on the door or window they have sponsored with their name on it (as written on the application above). Your deed will be delivered by mail within 2 weeks. Please enclose your check or money order written to The Depot Coffee House, and mail to: Depot Coffee House 1010 First Street South Hopkins, MN 55343 For questions or more information please call Nancy Scheibe at 939-8399 'Deed .has no monetary value - tax deductible contribution to the Depot Coffee House* Thank You for Supporting our Youth and our Community! 4 office Office desk Copy machine Office chairs 4 drawer filing cabinet Phones Lamps Kitchen Silverware Coffee and Espresso makers Refrigerators Cabinets Furniture Sturdy wooden chairs Garbage cans Recycling container Decoration Railroad memorabilia Paintings Rugs and carpet Candles Statutes Bathroom Toilets Sinks Soap Tile Labor Electricians Carpenters both rough and finish Food Food for work Weekends during remodeling Miscellaneous Storage Space Public Address System VCR Tools Indoor maintenance equip New Ideas Stamps and envelopes Book shelves Paper, pens etc. Mugs and glasses Microwave Computer & supplies Printer Markers, paints Coffee pots Floor We Sturdy wooden tables Couches Stools End tables Book shelves Clocks Model Train and tracks Lighting Paint Tablecloths Posters Lumber Toilet paper Mirrors Plumbers Sheet rockers and tapers Board Games Cash Register Security System Paper towels Floor the Heating people Painters TV Stereo Outdoor maintenance equip Lumber Buildlnt Committee We want our place of business to be structurally sound and aeshcticalh pleasing Responsibilities include: Repairs Decoration and Ftinuture Costs Remodeling Work with Building Contractor Layout and Design Community Network Committee: One goal is to give something back to the community. Responsibilities include: Create oommunity vol. opportunities Accountability and communication with volunteers Create an Maintain volunteer network Schedule outside organizations use Entertainment Committee: We want our customers to speed as much time as possible in the coffee shop. Responsibilities Include: Organize and find new acts Commnunicatr with performers Sage se-up Aorotanability to performers Stage maintenance Special even planning Fundraising Committee: Fund Raising is an easaiiial pan of theproject. Responsibilities include: Organize fund raises Sea financial goals Be accountable for volunteers Know financial needs Locution Cor,u,ai tee:.Aoquiring and maintaining a solid location is the key. Responsibilities include: Lease Insurance Zoning Parking Store Hours Product Committee: We will offer our customers the beg product possible. Responsibilities include: Choosing beg product Menu Salting prix inveuon Reaarching what works beg Hiring staff Supplies Accounting Ma69rrursce1Se1-i a Commiterr; To ensure a smooth naming operation. Responsibilities include: Outdoor maintenance indoor maintenance Table arrangement Storage Bch Com_m_it__ee: This committee is responsible for reaching out to students and the oonvnumiy. Resgronsibilities include: Gain student support Informing younger students Inform parents and greater c snmunity Coordinate marketing with Public Relations Public Relations Comm e: We want to crate a gat awareness of our produa and the benefits. Responsibilities include: Lobb}vng Gain Support Advertise Generate amoumcxmants about events Create slogans Newsleae Marketing Make signs and flyers $esynity Commtare: To create a safe and dserniall-v free environment for all our customers. Responsibilities include: Enforce membership card policy Keep membership and file Work with Hopkins Police dept. Enforce Chenicnlly free policy Coordinate adult supervision Lamps 4r Wanted PaRent AavisoRs We one looking fox adults to sit on committees in an obvisoui capacity. YOUR time commitment vaaies with the committees. (see the [fisting on previous page). This is an exciting oppontunity ton you to assist the students. To votanteen as a Pauent Abuison just wQite it at the bottom of JOUR volunteen fourn and malt it in. -Depot. T-Shirts _F r S ale The Hopkins Depot was built in 1902 and is need of repair. You can play a role in it's renovation with the purchase of a Depot T-Shirt. Shirts sell for only $12 each Sizes - M, L, XL, XXL You can purchase your shirt by sending a check or money order to: The Depot Coffee House, 1010 First Street South, Hopkins, MN 55343 Please include $1.50 each for postage T-Shirts are also on sale at HopkinstMinnetonka Park and Rec 14600 Minnetonka Boulevard The Depot &P %uac ThdnLs You Do you Like Auctions? Then we have just the project yon you, we one Looking fou Parents to conduct a Silent Auction Thecae is a Lange sum oc money uequiueb sou this project to be a success. We would like a committee oc pauents to initiate anb implement a silent auction. 11: you one inteuestea in panticipacing in this committee please call Fran Hesch at 936-0205 THEBEP8TCIIIIEEH8I1$E A Great Cup of Coffee ' COMMUNITY VMITY' CHEMICALLY FREE EMVIROMMEMT * ST(PEMT ExPERIEMCE * This is an opportunity to make a positive difference in the lives of our youth and in turn, the quality of life in our community. By becoming involved in this project you will be contributing to the establishment of a much needed, and desired, chemically free hang out for youth living in the Hopkins School district. You will also be contributing to the restoration of the brick railroad depot on County Road 3 (Excelsior Blvd.) and Highway 169. Hopkins High School Students, Social Workers, the City of Hopkins and Minnetonka, the Hopkins Chemical Health Commission, and community members have been meeting for over a year to accomplish this very goal. We have a plan! Now is the time for you to state your interest in being part of this effort. Our youth and our community members are asking for you help. Please complete the survey below & return it to the address below, or call Nancy Scheibe at 939- 8399. Don't hesitate to get involved, everyone has something to offer. Besides, we could all use a "GREAT CUP OF COFFEE!" If you cannot donate time, but want to assist this project, donations can be sent directly to The Depot Coffee House, Thank you for your assistance. Return the interest form below to: The Depot Coffee House, Nancy Scheibe, 1010 First Street, Hopkins, 55343 Name Street City _ Legal assistance _ Grant writing _ Food service training Electrical Chaperone Please check all that apply: Student Grade Business Owner Nature of Business Parent Adult Employer: are more likey to fund efforts in which their employees are involved, so let us know if we can use your name when contacting your employer. Employer: Employer Phone Can we use your name ____ What area of expertise can you offer this project? Please check all areas that interest you below Renovation work _ Food for volunteers _ Business plans Carpentry _ Soliciting donations Other Please write in Phone (hm) Phone (wk) State Zip Accounting Equipment information _ Demolition work _ Landscaping Plumbing is Open! Educational and support opportunities are readily available... Early Childho(xl Family Education (ECFE) (Mounds View School District 621) is for infants, toddlers, preschoolers and their parents. Classes are available which combine parentIchild activity time with chill-only time and parent discussion groups. Northwest Youth and Family Services will operate a satellite site at the Family_ Service Center. Services include youth employment registration, Youth Diversion interviews, community service work sites, mental health counseling for individuals and families. Women, Infants & Children Programs (WIC ) are designed to improve nutrition and health status of low income pregnant, post-pal-tum, and breast feeding women, infants and children. Child care is available in several forms for adults attending classes or using the exercise facilities. Map to Family Sennee (ivgt•r N Rl4 icw 1tk1 I1 l "vr.V It, RJ. 12 New Brirhlon Parks & Kecrealiou 638-213(1 lalrly ('hildh/>tkl Family Fducaion 639-6028 Now Open! A GATHERING PLACE. t!^ Notihwcst Youth & Family services 638-214(1 Women, In(anls & Children Programs 639-61125 SERVICE CENTER 4111) 111111\I14111 N.W. NI \4 8901.1110N, KIN S5I I2 nx,.N) 1, 12-bIR-215! I t\ bll-h#1-21 iS SERVICE CENTER I /IL N1 \W RI(II:I Ill SN 1(11 Ill :\I5lN.\I , ( 111 11 till \J. 1 111 S 11 It )N11- a \X'111 \I I'll' I\ A Gathering Place A place for kids, parents, teens and seniors is now open in New Brighton. Kids can play in one of the largest indoor playgrounds in the Twin Cities. Teens and adults can stay fit in a full size gym and exercise area that rivals commercial facilities at a fraction of the cost. A large indoor walk/run track is also incorporated into the exercise area. Party facilities are available for Weddings, Reunions, and Holiday Parties. A Teen Center is conveniently located with a snack bar, games, TV and stereo. Meeting facilities are available for groups, seminars, and business activities. The New Brighton Parks and Recreation Department will also be located in the building. Fun for the Whole Family Super-Large Kids Indoor Play Zone and Rec Area The largest kids play zone in the northern suburbs has been designed for fun, safety and with parents in mind. The "Eagles Nest" has everything you would expect in modem state-of--the- art play-area construction and more! The creative play area includes crawling tubes, a huge trill pit, thunderbolt slide, mountain and multilevel climbers and so much more you really won't believe it. Come and see for yourself! Gnat fur individual play, group trips and birthday parties. Membership entitles you to unlimited use of the Eagles Nest. Kids Birthday forty Rooms The Fa X!7 Nest is available for birthday and party use, call for a price on arrangements fora party room and our Birthday Packages! 6.38-2128 Advanced Fitness Facility & Equipment While the kids too play, mom and dad can work out. Body sculpting free weights at one end of a dual exercise stage, and hi-tech strength and cardiovascular exercise equipment at the other • I lox nx,st rrxxkm systems have been incorporated to optimize your time and workout efficiency. Gymnasium Running/Walking Track and Basketball Meandering through the workout area (and literally over portions of the office and play complex) is a wonderful walking and running track. Designed for strolling or sprinting with a continually changing scene of surroundings, you'll especially enjoy the view overlooking the basketball arena. The cushioned surface makes exercise fun! All kids, both young and old, will enjoy playing ho o . on this fine hardwood floor. The facility can he rented out se arately by groups, but of course, it is always free as part of membership. Indoor Wedding Receptions, Reunions, and Holiday Party Facilities A large community room is available for a variety of functions. The spacious commercial kitchen and wooden parquet dance floor arc ideal for weddings and banquets. The large outside patio is wonderful for luncheons and a variety of celebrations.'ne space can he rented for seminars, boutiques, recitals, and reunions. Teen Programs... Right Next to a Snack Bar plus video games.'The special ]e en Lion's Den is a place only for teens. A variety of programs, (lames, (lances, big screen TV, video and stereo, holiday special events, to ck-ins, and Friday night programs are being offered. Senior Programs to Work the Mind, the Hands, and the Body Am, your hands busy, while line- I and exercise classes A game of cards, the making of crafts, or Some exercise and then TV... all at the Family Service Center Senior Bridge and 500 groups will keep i will keep the rest of your body moving. Also a senior lounge available. Club and Business Meeting Rooms Available Need a place to hold a meeting, seminar or regular club activity.. call the Family Service Center. Comfortable, quiet mating arms with state-of-the-art equipment arc available. Come and Visit Us at The Family Service Center. For Your Convenience You May Purchase... • Daily Passes • 12 Pass Punch Cards (12 virus forte pritt of to) • 3 Month Memberships • Yearly Memberships RECREATIONAL, CULTURAL, EDUCATIONAL, & WELLNESS PROGRAMS New Brighton Family Service Center Policies and Procedures Fitness Area/Walking Track • Wristband must be worn. • No food or beverages allowed. • No gum. • Individuals 17 years old and above are allowed to use the fitness area without attending a Fitness Orientation. • Youth 12 to 16 years old must complete the Fitness Orientation before using the fitness equipment. Once training is complete, youth may work out with an adult on a 1:1 ratio. • Youth 10 years old and above may use the walking track when accompanied by an adult. • Youth 9 years old and younger are not allowed in the fitness area or track. • Adults are responsible for the behaviors of the youth and any damage or liability caused by the youth they are supervising. • No strollers. • Walkers please keep to the inside lane. • Please wipe down all equipment after each use. • Do not drop free weights. • Time on aerobic cycles, step machines, rowing machines and treadmills must be limited to 20 minutes when others are in the fitness area. • The track is designed for fitness purposes. Anyone not using the track for physical fitness will be asked to leave. Lion's Den Teen Lounge • Respect all staff, patrons and equipment. • No inappropriate language or gestures are allowed. • No vandalism or abuse of arcade games. • No rough play. • No running. • No throwing items. • Place all wrappers, empty cans and trash in the appropriate receptacles. • Staff reserves the right to close the lounge if necessary. Multi Purpose Rooms • Use of room must be approved and scheduled by management. • Partitions must be moved by staff only. • Place all wrappers, empty cans and trash in the appropriate receptacles. • Staff reserves the right to close the room if necessary. 3 dI. MEMO city of eagan TO: KEN VRAA, DIRECTOR OF PARKS AND RECREATION FROM: DALE SCHOEPPNER, ASSISTANT BUILDING OFFICIAL DATE: MAY 14,1998 SUBJECT: TEEN CENTER AT CIVIC ARENA Ken, upon reviewing the possibility of the mezzanine being used for a teen center, it appears that two details should be addressed prior to finalizing a budget for this space. The ceiling bar joist must be protected with a "one hour rating" if the proposed construction includes the addition of walls. As you know, this would consist of a spray-on fireproofing to protect the structural members. The arena, as it exists, complies with the Building Code; however, should the arena be separated from the mezzanine, the required protection changes. The second Building Code issue is the exiting. A minimum of two exits will need to be provided from this space. There are enough exits off the mezzanine now; however, should you create an assembly area with walls, at least one must go into a rated corridor, a rated stair tower, or directly outside. Ken, if you need any additional information, do not hesitate to call me at ext. 699 I' 6A __1P? Assistant Buildin icial DS/ng cc: Doug Reid To: Dorothy Peterson, Superintendent of Recreation From: Jerry Farlee, Advisory Parks Commission Member Date: May 17, 1998 Subject: Teen Center Recreation Sub-Committee meeting of May 3, 1998 The teens that were in attendance at this meeting made it very clear that they were not in favor of the Teen Center being located at the YMCA. They felt they had done much of the planning for the location at the Civic Arena and were proud of that fact. The main reasons they opposed the YMCA site were: 1) Did not want to have to pay a fee ( for using other areas than teen center) 2) They felt location was not central enough 3) They want to be able to go to a location that would not be attended by their parents. I feel that of these two locations I would be in favor of the Civic Arena site. It would provide a safe and centralized area for teens to hangout. It could be run as a trial for 1-2 years and then Revisited and if it is not working out the city could use the room for other community functions. TO: ADVISORY PARKS COMMISSION FROM: RICH BRASCH, WATER RESOURCES COORDINATOR DEPARTMENT OF PARKS AND RECREATION RE: ICE SAFETY POLICY ALTERNATIVES FOR COMMISSION REVIEW DATE: MAY 14, 1998 Background Earlier this year, the City Council referred to the Department of Parks and Recreation the question of a City policy regarding winter ice safety. The City Council's interest in developing a policy was generated by several incidents this winter involving people falling through the ice on City lakes. Background Brian Jensen, a senior at Burnsville High School, has conducted the background research and drafted several policy alternatives as a project for an advanced placement class in government policy. The policy alternatives as well as short background statement are attached for the Commission' review. The Natural Resources Subcommittee has met twice to provide Brian with direction and feedback and suggested that it would be appropriate for Brian to present both policy alternatives to the Commission for consideration. Brian will do so at the May 18 meeting. Commission Action Requested Staff requests that the Commission decide which of the two policy alternatives - perhaps with modifications, if appropriate - to recommend to the City Council. Rich Brasch Water Resources Coordinator cc. Brian Jensen City of Eagan Ice Safety Policy Draft, May 14, 1998 Submitted by Brian R. Jensen ICE SAFETY WARNING POLICY I. PURPOSE AND NEED FOR POLICY The City of Eagan wishes to address the issues pertaining to informing the general public of ice conditions on public bodies of water. The purpose of this policy is to describe the principles and procedures the City will use in notifying the public of unsafe ice conditions on water bodies. II. POLICY In general, the City of Eagan, will not post any type of warning notification or sign as to the condition or safety of ice on public bodies of water. The only exception will be where the City operates winter lake aeration systems that are known to create local unsafe ice conditions. II. PROCEDURE Where winter aeration systems are operated, the city will comply with state standards pertaining to warning the public of unsafe ice conditions through issuance of public notices, signage and fencing. III. RESPONSIBILITY The implementation and responsibility of this policy will reside with the Department of Parks and Recreation. City of Eagan Ice Safety Policy Draft, May 14. 1998 Submitted by Brian R. Jensen ICE SAFETY WARNING POLICY I. PURPOSE AND NEED FOR POLICY The City of Eagan wishes to address the issues pertaining to informing the general public of ice conditions on public bodies of water. The purpose of this policy is to describe the principles and procedures the City will use in notifying the public of unsafe ice conditions on water bodies. II. POLICY A. Bodies of water without public access points. The City of Eagan will not carry out any warning program regarding the safety of ice on bodies of water that do not contain formal public access points. This policy states that around bodies of water (lakes, ponds, streams, etc.), without a source of accessibility maintained by the City, the City of Eagan will not post any type of notification as to the condition of the ice. B. Bodies of water with public access points. The City of Eagan,will maintain a warning policy for those bodies of water that contain formal public access points. By placing general signs warning of the potential danger at public access points, the signs will be intended to alert the public to the potential of injury or death at such an area, and allow the public to then decide whether or not to place themselves in such risk. C. Unnatural conditions caused by the City. The City of Eagan also will provide general warning signs at sites where the City plays a part in the creation or maintenance of an artificial condition. An example would be at any aeration or pumping station where the actions of the City would impede ice from forming to the degree it would naturally. In such situations, it is necessary for the City to produce a unique type of notification that would alert the public to the fact that although the City does not monitor the conditions of the ice, this particular site may pose a greater danger since the City has knowledge that its actions do maintain an artificial condition. II. PROCEDURE The City of Eagan, in accordance with the above policy, will not post any type of information regarding the conditions or safety of ice in the vicinity of public bodies of water. The exception is near bodies of water with some form of formal public access to the water, or some form of City property that would cause an unnatural condition to occur and prohibit the natural formation of ice upon the water. The Department of Parks and Recreation would be required to post and maintain these permanent signs. In no manner would such a sign replace or supercede any existing signs placed by the State of Minnesota. Warning signs would be placed at the point of entry to the body of water and at certain areas of public use near the body of water, such as a dock or boat landing. It would be required that these signs be placed in a fashion that would make them obvious and highly visible to the general public near the point of entry to the body of water. III. RESPONSIBILITY The implementation and responsibility of this policy will reside with the Department of Parks and Recreation. Background Statement Choosing a no warning policy is the result of balancing issues of risk versus the cost of monitoring ice conditions. These costs include employee time and the cost of mounting and removing signs. In addition, if the public were to rely on posted signs that listed the condition of the ice, these signs must be prompt, accurate and updated often. The conclusion is that it is safer not to provide information regarding the condition of the ice to the public, and allow the public to use their own judgement to determine if the ice is safe instead of placing their faith in possibly inaccurate information provided by the City. A City policy that would warn the public of ice conditions would inevitably be more dangerous not only to the public, but also to the City of Eagan itself. Such a policy would expose the city to more liability than a policy of doing nothing would; the City could be found liable and sued for the failure to enforce a policy, but it would be less likely to be sued for having not implemented a policy to warn the public. Not posting warning signs would limit the City's liability, protecting them from lawsuits unless the prosecuting party could prove the City to be negligent in the enforcement of this policy. The exceptions to this is when the City promotes, maintains and monitors a public body of water for use by the general public. If this body of water contains a formal public access point to the water, then the City should consider posting a general warning sign stating that the City acknowledges a potential danger at the area and leaves the decision to the individual. The individual may then choose to place themselves in a potentially injury-causing or life-threatening area. The other exception is at an aeration site where the City knows that its actions may impede the natural formation of ice and pose a threat. 52. Additional Background Information and Suonort Cities approached with questions on whether or not they have a current warning policy on the safety of ice conditions: Questioned throu hg email: Albert Lea, Alexandria, Apple Valley, Austin, Bloomington, Brainerd, Coon Rapids, Cottage Grove, Duluth, Eden Prairie, Edina, Elk River, Farmington, Fergus Falls, Grand Forks, Hastings, Inver Grove Heights, Mankato, Milaca, Minneapolis, Minnetonka, Moundsview, Plymouth, Rochester, Rosemount, St. Cloud, and St. Louis Park. Questioned over the phone: Lakeville, Prior Lake, Mendota Heights, Burnsville, Savage, Apple Valley, Inver Grove Heights, and Rosemount. Of these cities, significant results were produced from Minnetonka, Prior Lake, Lakeville, and Duluth. The City of Minnetonka currently does not have a policy in regards to ice safety specifically, however they do have a policy in place not to put up fences around the ponds found throughout their city. Desyl Peterson, the City Attorney for Minnetonka, reinforces the policy but stating that the policy " . . . will give [the City of Minnetonka] discretionary immunity if people allege that [the City] should have taken some actions to prevent people from going on the ice." This statement would be in accordance with Minnesota Statute 466.03, subdivision 6. The City of Prior Lake, after suffering multiple incidents of citizens falling through thin ice on Prior Lakb this winter and being killed, they have begun the process of forming a new formal notification process policy that will alert the public to ice conditions in a more timely fashion. Little information is yet available as to how this policy will be formed, but it will be enforced by the city's Department of Parks, directed by Paul Hokeness and also governed by the Scott County Sheriff's Department. The City of Lakeville also experienced problematic ice conditions this winter on Lake Manion, at one point the Director of Parks and Recreation, Steve Michaud, went so far as to barricade all public access points to the lake to prevent ice fishermen and other citizens from venturing out onto the unsafe ice. Erected by the Chief of Police of Lakeville, the barricades were in turn moved aside and ignored by angry fisherman who continued onto the lake. After the failed attempt to limit the citizens' activity on Lake Marrion, Michaud recalled the barricade after 1 day and dismissed the plan. No further steps have been taken towards a new policy. The City Attorney of Duluth, Alison Lutterman, replied with a lengthy email that stated the city's policy, reasons, and legal support for the policy. With Lake Superior and St. Louis Bay navigable water systems, the city holds no regulatory authority over them and is instead turned over to the state and federal governments. However, the City of Duluth has given consideration to the ice safety warning issue, and developed their own policy of not warning the public, opting instead to allow the public to use common sense instead of relying on possibly inaccurate information provided by the city. The City of Duluth has concluded that it is the most feasible way for them to protect their legal liability and conserve monetary resources, instead of possibly posting inaccurate Additional Background Info. I ?G. information that would then prove more harmful than helpful. Lutterman said, "Ultimately, there are many dangers in our world and each individual must accept responsibility for understanding the natural environment. Government neither has the ability or resources to make the world safe or warn of every danger." Of many remaining cities, some have not returned emails and voicemails, while many others simply had never been confronted with such an issue before and had no relevant policies. The majority of cities, however, would like to receive a copy of Eagan's decision in the end. Lisa Tarara, of the League of Minnesota Cities, also agrees that if a city has no public access points to a body of water, than it shouldn't place warning signs. However, if public access points are present, the city is responsible for posting general warning signs alerting the public to the potential danger at such a site. Lisa was also to say that a city should opt for warning signs instead of acknowledgement signs (of the danger), since younger children tend to venture into dangerous areas when an acknowledgement sign is present, whereas younger children typically heed warning signs. Additional Background Info. 2 ADVISORY PARKS COMMISSION EAGAN, MINNESOTA MINUTES OF REGULAR MEETING OF APRIL 20,1998 A regular meeting of the Advisory Parks Commission was called to order at 7:00p.m. on April 20, 1998 with the following Commission Members present; Terry Davis, Jerry Farlee, N. Mark Filipi, Barbara Johnson, Bonnie Karson, George Kubik, Lee Markell Daryle Petersen, John Rudolph and Michael Vincent. Staff present included Ken Vraa, Director of Parks and Recreation; Dorothy Peterson, Superintendent of Recreation; Paul Olson, Parks Superintendent; CJ Lilly, Landscape Architect/Parks Planner; Gregg Hove, Forestry Supervisor; Rich Brasch, Water Resources Coordinator and Cherryl Mesko, Secretary. CITIZEN LAKE MONITORING PROGRAM - 5 YEAR AWARD Water Resources Coordinator Brasch provided background for the program noting that the ability to have volunteers remain for an extended period of time allows for more consistency. He thanked RobbyCashman for volunteering for his volunteer efforts over the past five years in monitoring O'Leary Lake. Chairman Markell presented Mr. Cashman with a plaque commemorating his participation. Mr. Cashman commended staff and the City for their pro- active efforts in maintaining water quality. APPROVAL OF AGENDA Setting a date to meet with Skyline Displays was added as Item 5 under Other Business and Reports. George Kubik moved, Barbara Johnson seconded with all members voting in favor to accept the agenda as amended. APPROVAL OF MINUTES OF REGULAR MEETING OF MARCH 16,1998 George Kubik moved, John Rudolph seconded with all members voting in favor to accept the minutes of the regular meeting of March 16,1998 as presented. VISITORS TO BE HEARD Robby Cashman addressed the Commission noting that in the past a referendum for open space had failed. He opined that the City should consider the possibility of extending a trail around Hurley Lake with a continuation to Patrick Eagan Park. He added that lineal parks appear to be very popular and used by residents. He asked the Commission to consider a future trail connection before that entire area is developed. Chairman Markell responded that theCommission will be looking at some of those issues over the next few months. DEPARTMENT HAPPENINGS Items highlighted by Director Vraa included the establishment of a scholarship fund set up by Aagard Sanitation, MnDot approval of kiosk locations at Silver Bell & Highway 13 and 494 and Pilot Knob, field space provided for a men's church softball league, planned improvements to the Rahn tennis courts, "4 Your Parks" scheduled for April 25, Spring Festival at Holz Farm scheduled for May 17, park mowing began on April 13, one of the earliest dates in recent years and the maintenance agreement with Dakota Hills Middle School will continue this year. Advisory Parks Commission Minutes of Regular Meeting of April 20,1998 Page 2 CONSENT AGENDA Michael Vincent moved, George Kubik seconded with all members voting in favor to make the following recommendations to the City Council: 1. LCMR Grant. The Commission endorses the letter of support and commitment from the LCMR grant submitted by Dakota County. 2. Deer Rest Pond Addition -Ron Roth & James Schmitt. This development shall be subject to a cash parks dedication and cash trails dedication. Individual lot tree preservation plans shall be required at the time of building permit application for Lots 3 and 4. This development shall be subject to a cash dedication for water quality. Grading within the drainage and utility easement associated with the stormwater pond that lies partially on the property is prohibited. DEVELOPMENT PROPOSALS There were no development items for the Commission to review. OLD BUSINESS TREE PRESERVATION FUND Forestry Supervisor Hove provided background to this issue noting that discussion has occurred with the Acquisition/ Development Sub-committee. The policy being proposed includes an effort to preserve significant trees that would otherwise be adversely affected by development, an effort to perform community reforestation and an effort to research potential areas where long-term conservation easements could be applied. Hove then reviewed each component including the Innovative Tree Preservation Technique Grant Program, Community Reforestation Program and Conservation Easement Research Program and asked the Commission for their comments and feedback. Member Johnson commented that Hove had done an excellent job recapping the work from the sub-committee meeting. She asked if all the proposed grants are matching. Hove responded yes. Member Petersen asked for a clarification of a "specimen" tree. Hove responded that refers to conifers 50' or taller or deciduous trees 30" in diameter or larger. Member Markell opined that it may be difficult to administer the Innovative Tree Preservation Grant Program since it may make it too easy for developers to not provide tree preservation on their own. Hove responded that there were limited dollars and that when they are gone, for whatever reason, they're gone. There will still be the benefit of tree preservation. Member Rudolph asked if the programs are a pioneer approach or modeled after other existing programs. Hove stated they are fairly new concepts of existing formats. Member Kubik favored keeping all three options and since it is a pilot program, monitor to see how each is progressing. Advisory Parks Commission Minutes of Regular Meeting of April 20, 1998 Page 3 Member Filipi commented that using the Innovative Technique Grant program, more focus should be placed on "innovative" rather than educational. Member Petersen suggested that criteria for need be established. Member Davis added that this has been a thoughtful approach and opined that this process could move ahead to the City Council without the specific criteria being established. Following further brief discussion, George Kubik moved, Michael Vincent seconded with all members voting in favor to recommend that the proposed recommendations for use of tree mitigation funds be approved and recommended to the City Council for adoption. OPPORTUNITY FUND REQUEST Director Vraa provided background for this item noting that the Commission had directed staff to draft criteria relative to requests for funding from the Opportunity Fund. The Commission adopted the criteria at their March 16 meeting and is now being asked to respond to a request from EAA travel baseball. The three requests received included the lighting of "Little Goat" baseball field at a cost of $53,102-59,418; dugout improvements at a cost of $2,500 and an additional batting cage at a cost of $4,500. The Recreation Sub-committee reviewed each request individually and applied the adopted criteria for each. The recommendations for each request were reviewed. It was noted that EAA travel baseball projects that $18,000 could be provided over the next three years toward the lighting of "Little Goat". Regarding the dugout improvements, it was noted that this improvement could be handled by maintenance staff. Regarding the additional batting cage, staff was of the opinion that Goat Hill Park did not provide suitable space for this requested use. Construction of a batting cage could be postponed and incorporated into the design of a future youth athletic complex, Vraa added. Member Johnson asked if EAA had approved the allocation of $18,000 from travel baseball over a 3 year period of time. Superintendent Peterson responded that the EAA board would be addressing this request at their next meeting. Member Davis asked why the third request wasn't funded with the rest of the requests. Superintendent Peterson responded that, based on the established criteria, it did not rank high enough in priority. Following further brief discussion, George Kubik moved, John Rudolph seconded with all members voting in favor to approve the recommendations made by staff to proceed with lighting of "Little Goat" baseball field, have staff proceed with dugout improvements as requested and postpone the installation of an additional batting cage subject to approval by EAA. RECLAMATION OF BEAMS FROM FIRE ADMINISTRATION BUILDING Paul Olson briefed the Commission on the reclamation of beams to be used for a future shelter building at the Lexington Diffley Athletic Fields. Conceptual plans are being prepared and will be shared with the Commission at a later date, Olson added. Advisory Parks Commission Minutes of Regular Meeting of April 20, 1998 Page 4 NEW BUSINESS TEEN CENTER Director Vraa explained that the City Council had heard presentations for a teen center by the Southwest Area YMCA and Michael Vincent. The Council has asked that both proposals be reviewed by the Advisory Parks Commission with a recommendation forwarded onto the Council. Tim Staley, representing the YMCA explained that they have been open for 3 years and now have approximately 7,000 members; 13% of which are kids. They recognize the need for an area for teens to meet and are proposing that a teen center be added onto the existing YMCA building. The Y is requesting a partnership with the City of Eagan whereby the City contribute $75,000 to the cost with the staffing, equipment, training and program expenses becoming the responsibility of the Y. It was noted that the teen center would be part of a $300,000 renovation and expansion project that will add 2,500 sq. ft. to the existing facility. Commission Member Markell asked how big the teen center room would be. Mr. Staley responded that it would be approximately 1100 square feet. Member Petersen asked what fees would be applicable to teens participating in the teen center. Mr. Staley responded there would be a $25.00/year fee to offset staff fees and if they wanted to use other Y facilities there would be a $20/month additional fee. Member Davis noted that 80% of the Y's membership is Eagan residents but questioned what percentage of the teens were from Eagan. Mr. Staley clarified that the majority is from Eagan with approximately 25% participation from Rosemount residents. Member Kubik asked if this facility would meet the needs for the teens in the community. Superintendent Peterson noted that in 1979-80 a teen center was operated in the community, however the use seemed to decrease once youth obtained a driver's license. The interest in a center has resurfaced again over the past year. Peterson added that staff recognizes the need for teens to "hang out" but aren't clear where the best location may be. Member Kubik asked what would happen with the space should the City opt to invest $75,000 in this addition only to find out that it is not used by the teens as projected. Mr. Staley responded that the space would then be used for other Y programming. Member Karson asked if teens would have access to the whole Y if they were part of this teen center. Mr. Staley responded that they would have access to the computer room during specific times and could access other parts of the Y if they are members, which would require monthly fees. Michael Vincent reviewed a brief proposal being made by a group of teen that have been meeting with Councilmember Masin over the past year. The teens have requested space that is more centrally located and would be no cost to the community. It was felt that a facility currently owned by the community could provide a good partnership for a teen center. One of the options being considered is soliciting donations to build out the mezzanine of the Civic Arena so that 1/3 could be used as a teen center with the balance being used for meetings. It is projected that this Advisory Parks Commission Minutes of Regular Meeting of April 20,1998 Page 5 type of facility, "teen lounge", would be staffed by college students. The feedback received from teens participating in this project have indicated the need for a place to hang out that's safe, and where parents are comfortable allowing their teens to go. Mr. Vincent added that a presentation hasn't been completed, however, the teens that have been meeting will be bringing the idea forward for further review. It was noted that the teen request would not solicit dollars from the city. An apparent funding base has been established, however, Mr. Vincent noted that they did not want to compete with the Y's plans for a teen center. Member Petersen asked where the revenue would come from to fund this facility. Mr. Vincent stated that it could be modeled like a "Lion's Den" where the Lions Club funds a portion of the on-going costs, for example. Following further brief discussion, it was recommended that the Recreation Subcommittee review both proposals further. It was suggested that all interested parties meet on May 3,1998 at 7:00 p.m. when the teen group is scheduled to meet again. Mr. Staley was invited to participate in this discussion with the teens as well. THOMAS LAKE OUTLET MODIFICATION Sherri Buss from Bonestroo Rosene Anderlik & Associates provided background to the Commission regarding the alternatives to stabilize water levels in Thomas Lake for smaller more frequent storm events. The alternative with the greatest impact is to construct an outlet structure including a weir approximately 12' in length to reduce the water levels and to reduce the time for lake levels to recede to their normal water level. Buss then showed 3 options that could be considered in meeting the objective noting that the DNR will need to approve whatever plan is recommended. Russ Matthys, City Engineer then reviewed the existing structure and how this new system would be beneficial. Member Vincent asked if the increased volume was going to be sufficient. Matthys explained that it would allow the water to get out of the lake more effectively. Vincent then added that he would prefer the most non-obtrusive structure proposed. The Commission agreed with Member Vincent's comment. Member Karson asked if the increased motion of the water would create a hazard to children. Matthys responded that there would be a grate on the front to protect from that. Following further brief discussion, John Rudolph moved, Michael Vincent seconded with all members voting in favor to recommend the most non-obtrusive outlet structure to meet the need to stabilize water levels in Thomas Lake for smaller more frequent storm events. PARKS DEVELOPMENT UPDATE There were not items under this agenda item for the Commission to review. Advisory Parks Commission Minutes of Regular Meeting of April 20,1998 Page 6 WATER RESOURCES UPDATE HEINE POND EXPERIMENTAL IRON APPLICATION Following a brief background by Coordinator Brasch, George Kubik moved, Michael Vincent seconded with all members voting in favor to pursue proceeding with the treatment of Heine Pond with iron to provide long-term water quality benefits to the lake pending the outcome of the meeting with the lakeshore owners. Coordinator Brasch commented on the letter from Sharon Holbeck based on the results of work done to restore the pond in her neighborhood. Because of the significant volunteer efforts of the neighborhood, there has been an increase in the water clarity. Brasch also commented on the successful fertilizer sale through Eagan High School and the continued review by the Natural Resources Sub-committee of issues as they arise. OTHER BUSINESS AND REPORTS SUBCOMMITTEE REPORTS There were no subcommittee reports to be presented. SCHEDULE SUMMER PARK TOURS Superintendent Peterson reminded the Commission that May begins the return of park tours prior to Commission meetings. She asked if the Commission had specific parks they would like to visit or if they wished to change the times for the tour. The consensus of the Commission was that the tours continue at 6:00 p.m. RESIGNATION OF STEVE KNUTSON It was noted that Commission Member Steve Knutson resigned from the Commission due to work conflicts. Chair Markell thanked Knutson for his participation and contribution to the Commission. ARBOR DAY VIDEO An Arbor Day video created by staff and shown in the elementary schools was made available for the Commission to view following the meeting. SET DATE TO MEET WITH SKYLINE DISPLAYS The date of May 12,1998 at 5:00p.m. was set to visit the Skyline Displays property. Advisory Parks Commission Minutes of Regular Meeting of April 20,1998 Page 7 ROUND TABLE Member Petersen commented that the aquatic facility appears to be moving forward. He stated his belief that the "silent majority" wants this facility and encouraged the public to voice their opinions to the City Council. Member Johnson asked if there was a resolution to the EAA travel baseball issue brought before the Commission previously. Superintendent Peterson stated that there are now two 16- year-old teams. ADJOURNMENT With no further business to conduct, Michael Vincent moved, George Kubik seconded with all members voting in favor to adjourn. The meeting was adjourned at 9:15 p.m. Secretary Date