05/18/1998 - Advisory Parks & Recreation CommissionAGENDA
ADVISORY PARKS COMMISSION
EAGAN, MINNESOTA
Monday, May 18, 1998
7:00 PM
Eagan Municipal Center
City Council Chambers
A. 6:00 PM Tour - Maintenance Facility and Civic Arena
B. 7:00 PM Regular Meeting
C. Call to Order and Pledge of Allegiance
D. Approval of Agenda
E. Approval of Minutes of Regular Meeting of April 21, 1998
F. Visitors to be Heard
G. Department Happenings
H. Consent Agenda
1. Development Proposals
(1) Lexington 2"d Addition - Home Depot
(2) Blackhawk Acres 5t' Addition - Mendota Homes, Inc.
J. Old Business
(1) Teens
(2) Skyline Displays
K. New Business
L. Parks Development Update
(1) Walden Heights Update
M. Water Resources Update
(1) Ice Policy
N. Other Business and Reports
0. Round Table
P. Adjournment
Pages 3-4
Pages 5-18
Pages 19-28
Pages 29-52
Pages 53-59
7:00 pm
7:02 pm
7:03 pm
7:04 pm
7:05 pm
7:06 pm
7:15 pm
7:16 pm
7:30 pm
7:45 pm
8:00 pm
8:10 pm
8:20 pm
8:40 pm
8:45 pm
The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities, and
employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation,
or status with regard to public assistance. Auxiliary aids for disabled persons wishing to participate are available upon.request
at least 96 hours in advance of the event. If a notice of less than 96 hours is received, the City will attempt to provide the aids.
MEMO
city of eagan
TO: ADVISORY PARKS COMMISSION
FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION
DATE: MAY 14,1998
SUBJECT: MAY 18 COMMISSION MEETING
The Monday Commission meeting will be proceeded by a tour, which will begin at 6:00 p.m.
Our two destinations will be the Maintenance Building to take a look at the operations at this
location and then to the Civic Arena to see how the construction project is going. Members can
drive directly to the maintenance building (3501 Coachman Road) or, if you prefer, meet in the
east parking lot of City Hall and we'll take the van. The regular meeting will begin at 7:00pm.
This month's agenda is very light with two development items. Also on the agenda for
discussion is the teen program. This item appeared on last month's agenda with direction to meet
with a teen group on Sunday, May 3. Staff has been gathering information about teen
programming and related information. Although a separate memo has been included in the
packet for your review, we do not believe it is as complete as it could be. At the Commission
meeting, staff will be looking for'additional direction on how to proceed.
Discussion should also occur as a follow-up to the on-site visit to the Skyline Displays property
on May 12`h. There are no new business items at this time.
Staff will provide a review of projects that are underway throughout the system. It's been a very
busy spring with almost summer like conditions! Remarkable progress has been made on the
civic arena, which you will see on the tour, but there have also been a number of other priority
work items that have moved along swiftly. Staff will bring you up to date on those items.
Work has progressed on the "ice policy" which is also on the agenda for your review.
As always, if you are not able to make the meeting, please let us know in advance.
Respectfully submitted,
Ken Vraa
KV:cm
DEPARTMENT HAPPENINGS FOR MAY 1998
1. A public informational meeting was held on May 4 to discuss the proposal being put forth by the Council to
clear trails in the winter. Staff from the Parks and Recreation and Public Works Departments made a
presentation on the proposal and fielded questions from the approximately 30 people in attendance. The
meeting was also broadcast on local cable. Most comments were positive. The Council will be discussing the
proposal and analyzing survey results at a workshop scheduled for May 26.
2. Staff has nearly completed spraying for dandelions and broadleaf weeds in the major park areas. Dandelions
are not considered to be a "noxious weed" and subsequently there is no ordinance requiring they be eradicated
from public or private property.
3. Both the City Weed Inspector and Tree Inspector have started in their respective positions. With the early onset
of spring they have taken many calls.
4. The contract with Dakota County for the provision of a Sentence to Serve work crew has been finalized. They
will complete a variety of nonskilled maintenance tasks throughout the summer and fall.
5. The City has awarded for the construction of 2 service buildings with restrooms at the Lexington Diffley fields.
The project was divided into 4 bid packages and will be managed by Greystone Construction. The total cost
was within 1 %% of the original estimate. Construction is expected to begin by June 1 with completion in early
fall.
6. Staff has begun the installation of the new play structure at River Hills Park. The structure at Woodhaven will
be replaced next followed later this summer by Highview and Evergreen Parks.
7. The growth of grass in park areas is relentless. Staffing is looking forward to the arrival of seasonal
maintenance employees later this month.
8. A new launch ramp designed to accommodate a weed harvester has been installed on Schwartz Lake by staff
from the parks and street departments.
9. The Eagan Garden Club plant sale was held at Holz Farm on May 9`h. From all indications it was attended and
a great success.
10. Staff has ordered a new aerial lift platform that will be mounted on a "retired" truck frame provided by the
Street Department. The lift will have a working height of nearly 38' thereby eliminated the need to rely on
other communities for the equipment needed for the tree trimming program and other park maintenance
programs.
11. Thomas Lake Prairie - Prairie Restoration Inc. will be fulfilling the 4th year of a 4-year management plan at
Thomas Lake Park this week. The four-year plan involved site inventory and classification, exotic vegetation
control (following City staff prescribed burns) via herbicide application and/or discing, and prairie seeding.
PRI staff will be at Thomas Lake later this week to drill prairie seed into the areas that were burned this year.
The 4-year plan has been very successful in both removing exotic/unwanted plant species from the prairie, and
in enhancing the quality of the prairie by increasing prairie plant diversity and population.
12. Tree Sale -- The 1998 tree sale successfully distributed over 4,200 plants to Eagan residents. 450 individual
bare root trees were sold to 200 City residents. Also, for the first time, 200 "landscape packages" each
containing one bare root tree, three shrubs and 15 perennials were sold. These landscape packages were
introduced to encourage residents to install plants into a more aesthetically pleasing and biologically more
beneficial setting.
13. Arbor Day -- Eagan's 12th Annual Arbor Day Celebration was held on April 25 at Trapp Farm Park.
Approximately 100 residents participated by planting trees, shrubs, and native grasses, learning from one of
several educational booths, and watching as Jennifer Nieling from Pilot Knob Elementary was recognized as the
Grand Prize Arbor Day Poster Contest Winner.
14. The Summer/Fall issue of the Discover Us! Brochure is in the process of being delivered in the City. The
brochure revisits several programs already announced in the February issue, adds additional recreational
opportunities for the summer and outlines events and programs for the fall months.
15. Senior Dining has begun at Oak Woods of Eagan. It will be interesting to see whether senior adults who do not
reside at Oak Woods will take advantage of the opportunity to eat a noon meal at a reasonable cost. The
program really needs Community seniors to take part to make the program viable.
16. The annual baseball clinic, planned by the Department, conducted by EHS varsity coaches and players drew
approximately 200 youth.
17. The annual softball clinic, planned by the Department, conducted by EHS varsity coaches and players drew
approximately 300 youth.
18. EAA sports will be in full swing by May 18. Every backstop and available soccer space are in use.
19. At last glance, the new youth golf league scheduled to begin on June 12 will have over 100 participants. The
boys and girls are excited, to say the least.
(over)
3
20. The South of the River Recreator's group was approached (through the City of Savage) by an organization
called Minnesota River Basin Joint Powers Board, concerning a September 19, 1998 Minnesota River Run,
Ride and Row "event". SORB will respectfully decline the invitation to take part, as the group is committed to
continue the Who Done It? Hike which occurs on the same day.
21. Sand volleyball team registrations are down from a year ago. Competition comes from the Cedarvale Lanes
leagues, which are being offered for the first time.
22. Venture past Walnut Hill Park on Sunday mornings to observe Cricket being played!
4
si?11
city of eagan
MEMO
TO: ADVISORY PARKS COMMISSION
FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION
DATE: MAY 14,1998
SUBJECT: LEXINGTON 2nd ADDITION - HOME DEPOT
BACKGROUND:
The Home Depot, U.S.A. is proposing a Preliminary Subdivision of approximately 55 acres
(Lexington 2nd Addition) to create four lots and a Preliminary Planned Development of
approximately 18 acres (lot 1, Block 1, Lexington 2nd Addition) for a 132,000 square foot retail
store. The site is located west of Lexington Avenue at Northwood Parkway, south of the USPS bulk
mail facility, in the SE 1/4 of Section 10.
Lexington Addition was platted in 1969, but never developed. In 1996, the Eagan Promenade PD
was developed south of this site and included the construction of Northwood Parkway. The proposed
Preliminary Subdivision creates four lots. Lot 1, Block I consists of approximately 18 acres at the
westerly portion of the site and is proposed for development of The Home Depot. Lot 2, Block I has
been purchased by the U.S. Postal Service to serve the bulk mail facility on the adjacent property to
the north. Lot 3, Block I consists of about 24 acres north of Northwood Parkway and contains some
wetland areas. Lot 1, Block 2 is about 5 acres in size, is located on the south side of Northwood
Parkway and contains a pond. The Home Depot site (Lot 1, Block 1) is the only lot proposed for
development at this time.
The Home Depot building is situated at the northwest part of the site, with parking south of the
building. The main entrance faces south and the loading docks are at the northeast corner of the
building facing east, with a lumber delivery at the northwest end of the building facing north. The
Home Depot site contains two wetlands, one of which is proposed to be filled. The sedimentation
pond is proposed at the northeast corner of the site, and the wetland mitigation is proposed to occur
to the south of the other existing wetland in the southeast corner of the site. The plans show right-of-
way for Denmark Avenue dedicated along the west boundary of the site.
The Home Depot includes an outside seasonal sales area at the east end of the building, and outside
display along the front of the building. The building materials and architecture are brick and pre-cast
masonry panels. The expanses of building wall are visually broken by brick pillasters extending the
full building height on the north, south and west elevations, and by vertical and horizontal reveals
and accent medallions on the south and west elevations.
PARKS/TRAILS DEDICATION:
This development would be responsible for a cash parks dedication and a cash trails dedication.
TREE PRESERVATION:
The submitted tree inventory indicates that there are 20 significant trees on site. Tree species consist
of elm, boxelder, cottonwood, and willow with diameters in the 12" to 30" range (average diameter
is 15"). These significant trees are scattered over the entire site. The application as submitted will
result in the removal of twelve (12) significant trees (60.0% of the total).
According to the City of Eagan Tree Preservation Ordinance, allowable removal for this type of
development (commercial, single-lot) is set at 30% of the existing significant vegetation. With a
significant tree removal more than allowable limits, there will be a tree mitigation requirement for
this application. Tree Preservation mitigation calculates to sixteen (16) Category B trees, or an
equivalent combination of Category A or Category C trees. This mitigation (tree size, species, and
location) is indicated on the submitted landscape plan.
Staff is recommending approval of the Tree Preservation Plan as proposed with the following
conditions:
• To require that the applicant install sixteen (16) Category B mitigation trees, (or an
equivalent combination of Category A or Category C trees). These 16 mitigation trees are in
addition to any City of Eagan landscape requirements
• To require that Tree Protective Measures (i.e. orange fabric sit fence or 4-foot polyethylene
laminate safety netting) be installed at the perimeter of the Critical Root Zone of significant
trees/woodlands to be preserved. No grade change, construction activity, or storage of
materials shall occur within this fenced area.
• To require that the applicant contact the City Forestry Division at least five days prior to the
issuance of the grading permit to ensure compliance with the approved Tree Preservation
Plan.
WATER QUALTIY/WETLANDS:
This development is located in the LeMay Lake watershed just north of Eagan Promenade and east
of Interstate 35E. This site will generate runoff that will travel through a number of already
constructed nutrient traps before reaching LeMay Lake, one of the City's seven Class I water bodies
and the nearest downstream recreational water body. Modeling shows that an on-site detention basin
with a wet pond volume of at least 2.3 acre-feet will be sufficient to meet non-degradation standards
for LeMay Lake. The plan incorporates an adequately sized and designed detention basin to meet
water quality mitigation requirements.
A wetland inventory for the site shows two wetland complexes. The first is a .62 acre Type2/6
located in the northcentral portion of the site. The other wetland complex is 3.25 acres in area and
occupies much of the southeast portion of the parcel. The developer is proposing to fill all of the .62
acre wetland (amounting to approximately 16% of the wetland area on the site). Given the land use
for which the parcel is guided, the location of the wetland near the central portion of the site, and the
fact that less than 20% of the jurisdictional wetland area on-site would be filled, an unavoidable
impact finding seems reasonable.
As per the requirements of the Minnesota Wetland Conservation Act, the impacted wetland area
must be mitigated at a 2:1 ratio. Minus the 2,000 square foot de minimus exempted from regulation
under the WCA, a minimum of 1.14 acres of additional wetland credit must be generated to meet the
mitigation requirements. The developer has proposed to utilize a rough graded area just south of,
and contiguous with, the large wetland in the southeastern comer of the site. This site is large enough
to create additional wetland amounting to .64 acres. As allowed under the 1996 amendments to the
WCA, the developer proposes to utilize 75% of the area of the detention basin (.43 acres) as well as a
portion of an un-maintained buffer (.17 acres) to preserved around the existing wetland and
contiguous with the created wetland. Thus, a total of 1.24 acres would be created for wetland credit.
If the site continues to be guided for this intensity of development, staff recommends approval of the
wetland replacement plan.
As mentioned above, staff has requested the developer to preserve a 30-foot ungraded buffer around
the large natural wetland on the site. The grading plan shows a buffer ranging in width from 15-35
feet. Staff will discuss with the developer the potential for further site modifications to meet the 30-
foot buffer recommendation.
Staff recommends that:
The developer meet water quality mitigation requirements entirely through on-site ponding. The
pond should have a minimum wet volume of 2.3 acre-feet and shall meet the City's Detention
Basin Design Standards.
The wetland mitigation plan dated May, 1998 should be approved, assuming the allowable
development intensity allowed on the site will not be decreased by the City.
The upland buffer around the remaining jurisdictional wetland (Pond DP-6.2) as shown on the
grading plan dated April 29, 1998 is acceptable.
OR
The upland buffer around the remaining jurisdictional wetland (Pond DP-6.2) should be extend a
minimum distance of 30 feet back from the delineated edge of the wetland.
FOR COMMISSION REVIEW
1. This development shall be responsible for a cash parks and cash trails dedication.
2. The Tree Preservation Plan shall be approved as proposed with the following conditions:
The applicant shall install sixteen (16) Category B mitigation trees, (or an equivalent
combination of Category A or Category C trees). These 16 mitigation trees are in addition to
any City of Eagan landscape requirements
Tree Protective Measures (i.e. orange fabric silt fence or 4-foot polyethylene laminate safety
netting) shall be installed at the perimeter of the Critical Root Zone of significant
trees/woodlands to be preserved. No grade change, construction activity, or storage of
materials shall occur within this fenced area.
The applicant shall contact the City Forestry Division at least five days prior to the issuance
of the grading permit to ensure compliance with the approved Tree Preservation Plan.
3. The developer shall meet water quality mitigation requirements entirely through on-site ponding.
The pond should have a minimum wet volume of 2.3 acre-feet and shall meet the City's
Detention Basin Design Standards.
4. The wetland mitigation plan dated May, 1998 should be approved, assuming the allowable
development intensity allowed on the site will not be decreased by the City.
The upland buffer around the remaining jurisdictional wetland (Pond DP-6.2) as shown on the
grading plan dated April 29, 1998 is acceptable.
OR
The upland buffer around the remaining jurisdictional wetland (Pond DP-6.2) should be
extended a minimum distance of 30 feet back from the delineated edge of the wetland.
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MEMO
city of eagan
TO: ADVISORY PARKS COMMISSION
FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION
DATE: MAY 14,1998
SUBJECT: BLACKHAWK ACRES 5th ADDITION - MENDOTA HOMES, INC.
BACKGROUND:
Mendota Homes is requesting approval of a Preliminary Subdivision to create four lots for the
construction of two two-unit townhomes on property currently platted as Outlot A, Blackhawk Acres
2nd Addition located east of Robin Lane in the SE 1/4 of Section 17.
Blackhawk Acres 2nd Addition was platted in 1987 and the townhomes were constructed
between 1987 and 1989. A four-unit townhome was shown on this site on the Blackhawk
Acres 2nd Addition development plan, but was never constructed. Mendota Homes recently
purchased the property from Dakota County as a tax forfeiture.
This site was previously graded with the development of Blackhawk Acres 2nd Addition.
There is a 25-foot Northern Gas Company easement along the southeast property line. There
are a few significant trees scattered throughout the site and the property slopes to the
northwest with elevation changes of 15-20 feet. Because this site is outside the watershed of
Blackhawk Lake and is not visible from the lake due to topography, the City has requested
that the DNR remove this site from the shoreland overlay district thereby exempting it from
shoreland zoning requirements. The DNR has given verbal agreement to this request and the
written response is expected soon.
The proposed four-unit development on .91 acres has a density of 4.4 units per acre. All of the lots
in this subdivision meet or exceed the minimum size of 6,000 square feet. Because of the Northern
Natural Gas easement, Lot 4 has a greater width (50.7 feet) and area (12,550 square feet) to
compensate for the restricted buildable area of the lot resulting from the easement. Lot I is
triangular shaped and slopes to a wetland located just off the northwest end of the site. Lot 1 is
13,685 square feet in area. The townhouses will be two-story buildings with three bedrooms and two
baths. Three will have approximately 1,750 square feet and the fourth will have 1,950 square feet.
PARKS/TRAILS DEDICATION:
This development would be responsible for a cash parks dedication and a cash trails dedication.
TREE PRESERVATION:
The submitted tree inventory indicates that there are 17 significant trees on site. Tree species consist
of six ash trees (6" to 10" diameter), one 12" and one 14" boxelder tree, and nine cottonwood trees
Al,
(13" to 27" diameter). The application as submitted will result in the removal of three (3) significant
trees (17.6% of the total).
According to the City of Eagan Tree Preservation Ordinance, allowable removal for this type of
development (single-phase, multiple-lot, single-family residential) is set at 40% of the existing
significant vegetation. With a significant tree removal less than allowable limits, there is no required
tree mitigation.
Staff is recommending approval of the Tree Preservation Plan as proposed with the following
conditions:
• To require that Tree Protective Measures (i.e. orange fabric sit fence or 4-foot polyethylene
laminate safety netting) be installed at the perimeter of the Critical Root Zone of significant
trees/woodlands to be preserved. No grade change, construction activity, or storage of
materials shall occur within this fenced area.
To require that the applicant contact the City Forestry Division at least five days prior to the
issuance of the grading permit to ensure compliance with the approved Tree Preservation
Plan.
WATER QUALTIY/WETLANDS:
This development is located in drainage basin A downstream from Blackhawk Lake and adjacent to
Pond AP-27, a designated wildlife habitat water body. Approximately half of the .9-acre
development will discharge to storm sewer under Robin Lane, with the remainder discharging off the
back of the lots to a low wooded area. The site is far too small to accommodate an on-site treatment
basin, so a cash dedication in lieu of on-site ponding is recommended by staff.
The only wetland on the site is the fringe wetland associated with Pond AP-27. Because the wetland
associated with Pond AP-27 is large and a designated recreational water body, staff recommended
that an ungraded, un-maintained buffer extending 30 feet back from the edge of the wetland be
preserved. The revised grading plans show that the developer cannot meet the buffer zone
requirement and develop the site as intended. In fact, the revised grading plan shows filling of about
800 square feet of the jurisdictional wetland. It should be noted that the Wetland Conservation Act
authorizes filling of up to 2,000 square feet of this type of wetland without requiring mitigation. The
Commission will need to decide whether to recommend to the City Council whether to apply the 30-
foot wide buffer condition and cause a significant alteration of the development plan for this tax
forfeit parcel or omit the buffer condition.
Staff recommends that:
1. This development be subject to a cash dedication in lieu of on-site ponding.
2. An undisturbed upland buffer extending 30 feet back from the edge of the jurisdictional
wetland shall be preserved.
OR
No upland buffer requirement shall be applied to this development.
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FOR COMMISSION REVIEW
1. This proposal shall be subject to a cash parks dedication and a cash trails dedication.
2. The Tree Preservation Plan shall be approved as proposed with the following conditions:
• Tree Protective Measures (i.e. orange fabric silt fence or 4-foot polyethylene laminate safety
netting) shall be installed at the perimeter of the Critical Root Zone of significant
trees/woodlands to be preserved. No grade change, construction activity, or storage of
materials shall occur within this fenced area.
• The applicant shall contact the City Forestry Division at least five days prior to the issuance
of the grading permit to ensure compliance with the approved Tree Preservation Plan.
3. The development shall be subject to a cash dedication in lieu of on-site ponding.
4. An undisturbed upland buffer extending 30 feet back from the edge of the jurisdictional wetland
shall be preserved.
OR
No upland buffer requirement shall be applied to this development.
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Development/Developer: Blackhawk Acres 5th Addition
Application: Preliminary Subdivision
Case No.: 17-PS-04-04-98
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city of eagan
MEMO
TO: ADVISORY PARKS COMMISSION
FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION
DOROTHY PETERSON, SUPERINTENDENT OF RECREATION
DATE: MAY 14,1998
SUBJECT: TEEN CENTER
BACKGROUND:
At the April 20 Advisory Parks Commission meeting, Executive Director Tim Staley from the YMCA
and Commission member Michael Vincent, discussed proposals for teen centers. The highlights of the
proposals are:
The Y Proposal
¦ Request $75,000 from the city toward the capital project to create a teen room.
¦ The teen center program would build upon the Y's Club Mid initiative.
¦ The Y would staff the teen center.
¦ A $25.00 annual membership fee would help defray the staff costs.
¦ Access to the entire YMCA would cost teens $20.00 per month.
¦ The Y would consider use of its van to bus teens to the center.
The Vincent/Teens Proposal:
¦ Has been generated by teens and adults working together for 18 months.
¦ Requests use of the Civic Arena mezzanine.
¦ The community would fund $55,000 of remodeling costs.
¦ Parks and Recreation is projected as the agency to staff a teen center at this location.
• The teen center would be free of charge to Eagan residents.
The Commission referred the agenda to the recreation sub-committee for further review. The sub-
committee met on May 3; a regular meeting date for the teens interested in creating a teen center.
The meeting was attended by 5 teens, Council Member Masin, Commission Members Vincent and
Farlee and Superintendent of Recreation Peterson. Tim Staley from the Y and Mike Fineran, the Police
Department School Resource Officer, had been invited.
The discussion focused primarily on the teens ideas for a teen center. They told those at the meeting
that:
¦ They want a central location.
¦ They accept supervision as necessary for a teen center.
¦ They reject the Y as a location for a teen center as being not a good location to access.
• They are convinced that the mezzanine of the Civic Arena is a good location.
¦ They look at the teen center as a "drop in facility," most planned activity occurring elsewhere.
or
¦ They reported that they had researched other communities' teen centers and are of the opinion
that the most successful are located in Community Centers (i.e. Brooklyn Center, Fridley).
ISSUES:
• A teen center as a facility; what criteria should determine location, size, cost, and allowable design?
¦ A teen center as a program; what criteria should determine the scope, funding and staffing?
¦ Compatible use; what criteria should determine that mixed uses at a facility are compatible?
• Are there any alternatives to the two proposals in front of the Commission?
DISCUSSION:
Y PROPOSAL
Location
The Y proposal would require capital investment from the city. The city would appear to have no
responsibility in the teen center operation.
Of considerable concern is the position taken by the teens who are spearheading the initiative for the
creation of a teen center. Their rejections of the Y is the result of considering that location on several
occasions. The Y's location is not central and the teens recommend that the center be free of charge are
the two primary reasons cited by the teens.
Program
The Y program would build off its existing Club Mid activity. No specifics have been provided other
than periodic use of other Y facilities at non-peak times.
Compatible Use
A teen center at the Y may be viewed as an extension of existing services. Restrictions on and the cost
of regular use of other Y facilities could be viewed negatively by teens.
Alternative uses of the designated teen space, should the teen center fail, is a consideration. Executive
Director Staley indicated that the space would be converted to alternative program uses in that event.
VINCENT/TEEN PROPOSAL
Location:
The teens working on this project perceive that the Civic Arena mezzanine fits their criteria of central
location with easy access via the trail system.
Program:
Beyond the center being supervised a drop-in center, the teens have not formulated specific plans. They
do, however, view a teen center to be the hub for activities planned to occur elsewhere.
Compatability:
The teens do not view a Civic Arena teen center as an incompatible use of the facility. There are
realities to consider:
• Unknown to the teens and Mr. Vincent at this time is the recognition by staff that the design
must meet building codes for exiting.
• The security and occupancy of a teen center during arena activities that charge an admission
may not be compatible.
Civic Arena Mezzanine
The use of the mezzanine at the Civic Arena would require that a "one hour" fire rating be provided and
that any egress be through only one continuous space. (See attached letter from building inspections).
While an issue to be dealt with, this is not an insurmountable problem and is feasible.
The Civic Arena staff is more concerned about the programmatic aspect of the teen center and its use:
• Conflicts between arena events and the center's use; high school hockey games, ice show
• Space needs of the arena user for the mezzanine area when needed for program registration,
hockey association skate exchange, job fairs, etc. While these are not weekly occurrences, the
mezzanine does provide important space for arena use on a seasonal basis. Will the space still
be available for arena use 15-20 times a year?
• Staffing of the center. The arena is minimally staffed. If adding the supervisors of the teen
center is a responsibility of the arena, then additional staff would be required for designated
hours of operation. This is particularly critical given that a second ice sheet is coming on line
this fall and the location of the teen center does not provide for easy viewing or monitoring. A
closed circuit TV may be required even with additional staff.
CONSIDERATION OF ALL ALTERNATIVES:
Are there other alternatives? Staff is in the process of researching the availability and rental costs of
storefront space. Also, attached for the Commission's information are materials from other
communities' teen centers, a memorandum from the Police Department and the memorandum Michael
Vincent prepared for the Recreation Sub-committee.
FOR COMMISSION ACTION:
The Commission is asked to review this information and determine what additional information is
needed prior to making a recommendation. In short, what is the next step for making a
recommendation
EAGAN TEEN CENTER
CENTER PROPOSAL:
0 669.2sqf 23'9 x 28 = proposed Teen Center space.
0 788.7sqf 23'9 x 33 = open space reserved for the cities use.
0 The teens will provide the funding to completely build out the center.
0 Equipment and furnishings will also be the responsibly of the teens.
0 The site will be a trail center. If after 3 years of operation it should fail or not meet the
expectations of the city staff the center can be closed. The site will then return to the city
for use at it's discretion. No reimbursement will be expected.
0 City staff will provide the staffing of the center. It is expected the annual cost should be no
more than $18,720.00.
0 The city would have a minimum operational fee since the facility is already in use during
the proposed times.
THIS SITE IS IDEAL FOR SEVERAL BASIC REASONS:
• The community will fund an almost $55,000. build out.
• The site is already available yet it remains vacant to the community.
• No planned use of the proposed space.
• Operational costs are distributed over a larger community use base.
• It's location to the city campus and the Eagan Police department.
• Out of the site being presented it is the most central in location.
• It will serve the Eagan population as it's priority.
• It can function without user fees.
• Proximity to other city facilities make this an ideal drop-off and pickup site.
• For less than the cost to manage one (1) teen in our correctional system we can operate
this site for an entire year.
Some of the information provided is not available or is offered as an example.
EAGAN TEEN CENTER
The Teen Center was originally thought of by a group of concerned Eagan adults and has now been
pursued by Eagan teens for the past year. When asked why we should have a Teen Center they simply
reply, "There is now a need." Eagan is one of the few cities its size to not provide committed programming
for teens.
A typical Teen Center expects about 200 kids to stop in. Eagan's center will include a pool table and a big
screen TV. The Teen Center is expected to show movies as well however, teens will be able to watch any
movie, as long as it is R or under.
However, entertainment is not all the teen center will have to offer. The Teen Center will also have job
applications to local businesses and information on other topics like teen suicide. In addition, it is suggested
to have a teen advisory board made almost entirely of high school kids. Anyone can go to the board
meetings, which are also aired on cable TV every month.
The proposed Teen Center hours would be Wed. and Thurs. 2:30pm - 9:30pm and Fri. 2:30pm - 12:30pm.
The Teen Center will be free of charge to Eagan residents, with a $3.00 per visit charge to all other teens.
This is total of 24 hours per week. In addition, teens may reserve the space to conduct meetings for events
and activities outside of the Teen Center.
Teen Center Fun
If you are entering 7th grade and up, the Teen Center located at the Eagan Community Campus is for you.
The center will have lots of fun things to do. You and your friends can play pool, foosball or arcade games.
Play your favorite CD or watch a movie on a big screen TV. Your satisfaction is guaranteed!
The Teen Center Committee for the Eagan Community Campus is an all teen committee that helps plan the
fun. There can be events for teens with different themes: Rage Dance Party, Clever Trivia Tournament,
Winter in July, Float and Flick, Lock-in and a Beach Party. Some of the features for the Teen Center will
include dancing, movies, door prizes, and more!
Don't let transportation be an excuse not to get to the Teen Center. There will be busses/shuttles running to
and from the Center. Pick up points are scheduled at several neighborhood parks and select schools. A Bus
pass is only $10.00 for the summer. The details for the bus route and pickup times are in the Parks and
Recreation Brochure.
The next dance is: grades: 6-8 time: 7-IOpm
(positive id required to get in to any teen center event.)
The next teen advisory board meeting is:
Thursday May 30,1998 time 6:00
The Eagan Teen Center is a nonprofit organization. The teen center staff is provided by the city of Eagan.
The Teen Center has a teen advisory board. The teen advisory board is made up of the regular student
volunteer staff & adults. with a president, vice president, ect. the board also holds a spot for a school and
city representative.
The Eagan Teen Center is open for Eagan residents only if any student want's to bring a guest you have to
call the Eagan Teen Center staff for approval. Just a reminder that any student that leaves will be asked to
sign out and your parents will be called. no student will be allowed in after 8:30pm with out a parent
present.
Some of the information provided is not available or is offered as an example.
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EXISTING CONSTRUCTION
UPPER LOWER FLOOR PLANt
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MEMO
_ city of eagan
TO: TOM HEDGES, CITY ADMINISTRATOR
FROM: PAT GEAGAN, CHIEF OF POLI&
DATE: APRIL 6,1998
SUBJECT: TEEN CENTER RESEARCH
At a recent Special City Council Meeting, the Eagan Police Department was directed to
contact other communities in the Metropolitan Area that have teen centers. Mike Fineran,
our School Resource Officer at Eagan High School and Dakota Hills Middle School, put
together the attached information.
It appears to me that the City of St. Paul has the best approach to teen centers using the
following criteria:
1. Facilities: Don't be one dimensional like all sports activities.
2. Safety at Facility: The City of St. Paul spends a good deal of time with gang members
and gang intervention. *I don't believe this will be a significant problem for us, but I
do agree that general security is a must.
3. Solid Program: Have good all around programs for all ages/groups. I would suggest
separating middle school from high school activities, if at all possible.
4. Staffing: Tight supervison is needed, but not seen.
As you can see, the only city in the research that has any kind of history with teen centers is
St. Paul. I feel that we really need to look at how they operate and use their experience as a
guide for any potential teen center in Eagan.
J?^
ST. PAUL
WHO: City of St. Paul, population 350,000, I talked to Mike McGinn, Commander of the St. Paul Police
Department's Youth Services Division and Chet Emerson, Executive Dir. of the Boy's and Girl's
Clubs of St. Paul, phone # 771-3550
WHAT: Boy's and Girl's Clubs of St. Paul, which are the fastest growing clubs in the U.S.
St. Paul also has YMCA's, that run teen centers too.
HOW: Each is owned and operated by the Club, which at times has taken over older city owned buildings
and started clubs.
WHEN: Clubs are open at what Emerson calls "key hours" which help them to be successful.
Kids of all ages are welcome. Key times are after school, evenings, weekends, school vacation days,
summer.
The clubs are youth development centers, which cater to all ages, but have specific programs for teens.
Emerson has 32 yrs. experience working at youth centers in five different states. He says the four keys to
successful centers are:
1. FACILITIES- Don't be one dimensional like all sports activities.
2. SAFETY AT FACILITY- They work with gangs members and do gang intervention. He says
general security is needed.
3. SOLID PROGRAMS- have good all around programs for all ages/groups.
4. STAFFING- Tight supervision is needed, but not seen.
McGinn says that there are good and bad centers and certain characteristics set them apart. McGinn is also
on the board of directors for the Boy's and Girl's Clubs of St. Paul.
McGinn describes good centers as:
Those centers with solid all around programs for all kids. At these centers there are few police calls
expect such calls as CSC because staff are mandated reporters. They recover stolen property on
occasion (bikes) and disturbance calls are minimal.
McGinn describes bad centers as:
Small operations with poor adult supervision. These are often the one-dimensional centers where not
everyone is involved in some type of an activity and there are no a lot of options.
Even at these centers there are not a lot of calls for service, but he area/neighborhood has a lot of
increased activity which can be criminal.
McGinn said these centers are reluctant to call because they don't want the reputation of being a
problem center and it may reflect badly on the center.
Z-
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TEEN CENTER SUMMARY
ROSEMOUNT
WHO: City of Rosemount, population 13,000, I talked to Bill O'Donnell, school resource officer for
Rosemount P.D.
WHAT: Rosemount Community Center, 13865 S. Robert Tr., Rosemount, has been open 3 yrs.
Not specifically a teen center.
WHEN: Second Friday night of each month they host a teen night with only middle school students
allowed to attend.
During the teen night the gym only is used and activities offered are basketball, a dance with a DJ, board
games, air hockey, a pool table, etc.
Supervising the teen night are parent volunteers, park and rec. staff, one off-duty plain clothes police
officer.
175-250 students attend teen night.
Kids have to sign a form saying once they arrive they won't leave until 2100 hrs. or when their parents
pick them up. No gang clothing, no foul language, etc.
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POLICE CALLS: Very few fights, no charges ever of smoking, consumption.
WHY SUCCESSFUL: Middle school only and not mixing with older kids, held only once a month, not
held in busy months like August and December.
z7
FRIDLEY
WHO: City of Fridley, population 28,000, I talked to Jack Kirk, Dir. of Park and Rec., 572-3575 and Gary
Lensmier, Deputy Chief of Police, Fridley P.D., 572-3629
WHAT: Fridley Community Center, 6085 7`4 St., Fridley. Community Center has been open only four
months and is a renovated elementary school. The building is owned by the school district, but
they have a 30 yr. lease agreement with the city.
HOW: They applied for and received a $280,000 grant from the State Dept. of Children and Family
Learning in 1997. This was youth initiative bond money and approx. 7 million dollars was
available. The money will be used to renovate the lower level of the community center to be use
as a teen center.
WHEN: After school programs will be offered for middle school students each weekday and it will be
open 8p.m. - 12a.m. weekends for middle and high school students. Any kid will be allowed t
enter at no cost except at special events like dances. City similar with four school districts.
Six part-time staff members will be hired to staff and parent volunteers will be used. At special events
there will be one police officer.
An average of 50-70 kids are expected to attend and 200 for special events.
City council wanted multi-use facility and never wanted in designed for just one age group
Lensmier advised there have been no police calls for service at this time.
Kirk believes it will be successful if they focus hrs. of operation on key nights and times because kids are
looking for something to do during these hrs. Agreement was there would be no curfew violation if
students were enroute to/from the teen center.
HOPKINS
WHO: City of Hopkins, I talked to Fran Hesch, city council member and teen center board member,
phone # 936-0205.
WHAT: Teen Center called The Depot Coffee House, located at 169 & Excelsior Blvd. This is a
renovated train depot. The coffeehouse will be separate and open to the public with the rest of
the building being a teen center.
HOW: Three years in the making and will open June, 1998. Funding was through private donations
and grants with the City of Hopkins contributing $10,000 and will carry the liability insurance.
The county owns the building and leases it to the city of Hopkins. Total cost of renovation is
approx. $300,000.
WHEN: Coffeehouse will be open in the morning for commuter traffic. The teen center will be open
afternoons and evenings everyday.
High school students will be allowed to enter only (grades 10-12). Half way through the school yr. 9`s
grade students will be allowed to start coming. Must sign up for or have a free membership card and can
bring in one guest. No cost to enter.
Will be staffed by one adult coordinator over 21 at all times and they will have volunteer staff. 70-80 kids
are expected.
Programs/activities offered are peer mentoring, tutoring. Not a lot of structure at this facility. The will
offer few athletic activities except an outdoor volleyball court. Dances with students providing the music
will be held along with art displays, poetry readings and table games offered.
Why will they be successful? High school students input was requested starting three yrs. ago and they
began holding meetings monthly to determine what they wanted in their center. A teen center board was
established consisting of three adults, ten students, recreation dept., police department and school district.
Key to a successful teen center board is diverse participation on board.
P.D. stipulated there must be one adult there 21 or older supervising at all times and they agreed not
to sight juveniles going to or coming from teen center after curfew.
SEE ATTACHED DEPOT COFFEE HOUSE PROGRESS REPORT
4J
APPLE VALLEY
WHO: City of Apple Valley, population 42,000, 1 talked to Randy Johnson, Du. of Park and Rec.,
953-2300
WHAT: Will be starting construction of new teen center in late April, 1998, with completion in Nov. or
Dec. of 1998. Teen center only, but will be part of a larger recreation complex. Teen center will
4,000 sq. ft.
WHERE: Being built on property south of Eastview High School
HOW: $300,000 cost which was part of a recently passed bond referendum. City will own, maintain and
staff the building.
A 1/2 time recreation specialist was hired with additional one or two seasonal employees to staff it.
Volunteers will also be used through The Optimist Club whose mission is "Friends to Youth".
Did or are doing a survey at AV schools to ask students what his. they want it open and what activities
they want offered.
75-100 kids will be maximum occupancy. At this time will be allowing all ages and kids from any city to
enter.
Programs/activities offered: Center will include a lounge area, TV room, game room with large spaces for
such activities as dances. Also will have a kitchen for food service. Outside activities nearby will be
baseball, basketball and new aquatic park.
-------------- -
Will be successful because not many adults will be around and a teen advisory panel will be established to
monitor the operations of the center and allow them to make as many decisions as practical for the centers
operation. Such things as activities planned all the way to the color chosen to paint the walls.
4;
U.S. Postage
PAID
Hopkins, MN 55343
Permit 0 21
The Depot
1010 l:ir%t titrect South
llopkins, MN 55343
y S? 4 3-7 3 4 4
A venom impoutant message ;on
all the paRents of the Hopkins School Distuict.
We are xj ozsr
chj1drer.
We need RJR lp Creating a iterr1ate
to drugs and alcohol
here in our home town.
COMMUNI] - _ NTP1'
CHEMICALLY FREE ENVIRONMENT
The Depot STUDENT EXPERIENCE
e-P a January 1996
To Our Parents,
BOARD OF Dmcro s
We are your children. We need your help in creating an
Monica Delaney alternative to drugs and alcohol for the students in the Hopkins
Mudent 4j/airs
School district We are writing to inform you about our efforts to
Sonja Kjelberg
Communications Coordinator create a gathering place called THE D E W O T e4w !;4,ae.
Julie Ann Laurance The Depot coffee house is being created by students. We are
chair
building bridges between the people in our community, providing
Matt D. Nelson
Bast Chair opportunities to learn from experience, and giving the students of
Sean Peterson Hopkins a place to hang out on weekends other than local gas
field .lpeablisJ
stations, convenience stores, and restaurant bars. The essence of
Sara Jo Pharr
Advisor
this project lives within the mission which is: Enhance community
Brad Pieper unity and create student experience in a chemically free
finance
environment. Fostering communications and building a bridge of
Nancy Scheibe
)bulb Coordinator
respect between students and the greater community.
Once open, The Depot will offer live entertainment, games
and a quiet place to do homework or talk with friends. We will also
offer students opportunities to give back to the community through
a student volunteer network bulletin board. A long term goal is to
do outreach to students who may currently be having difficulty
with drugs or alcohol
After a year of planning with the help of community
members, city and county official, and school staff, here is where
the project stands:
"A Great Cup of Coffee" was written by students to present
the vision and purpose of the project as well as to define
the roles and responsibilities of participants.
* Coordinator (Nancy Scheibe) was hired through a $15,000
grant from the foundation - HealthSystem MN ($?S00
must be matched).
* $10,000 was donated from the City of Hopkins and the
School district (5,000 each)..
* Hopkins/Minnetonka Park and Recreation Services is
overseeing the coordinator and donates office space and
technical support
44,
1010 First Street South • Hopkins, MN 55343 • Tel: 612/939-8399 • Fax: 612/939-8311
* Construction Manager (Tom Filla) and Architect (Jack
Anderson) have donated their services and a floor plan is
complete.
* $14,000 in windows was donated by Wellington Windows
and Doors (all the windows needed).
* Building Selected - old train depot on Excelsior Blvd„ off
Highway 169. Benefits of this location are: Location is
visible, yet away from bars and homes.
Our dream of THE D E D O T Xewc has come a long
way over the past year, but now we are faced with an interior
renovation cost of $141,000 before the building can provide a safe,
fun gathering place for your children. This packet contains several
items that provide you with the information you need to assist us.
For example, the Depot Deed order form - if every family in the
district bought just one brick we would have most of what we need
for the interior renovation.
There are many ways to help besides donating money. Please
read the enclosed materials and return the volunteer form to
become actively involved in building a better community with and
for YOUR children.
With deep appreciation for your faith in us,
The Student Board
L4 s 2 Monica Delaney - class of '96
Sonja Kjellberg - class of '96
Julie Ann Laurance - class of '96
Matt Nelson - class of '95
Sean Peterson - class of '95 u
Sara Jo Pharr -class of '95
Brad Pieper - class of '96 ' ?,?
G r
45,
I,,
Hopkins High School Students
are bringing new life to the
Hopkins Train Depot and We need Your help.
Just over a year ago, a panel of students from Hopkins High School was invited
by the Hopkins Chemical Health Commission to address student chemical use in the
community and at the High school. After listening to the students, the 200 member
audience acknowledged the youths' desire for a safe, chemically free public gathering
place, and the benifits that it would bring. The idea to build a chemically free coffee
house for students was born. For the past year the students have been working with
the Chemical Health Commission, City of Hopkins, Hopkins School District and other
concerned citizens to make this coffee house a reality.
The location for the Coffee House is the Train Depot on Highway 3 (Excelsior
Blvd) and Highway 169. The students have a plan to remodel the depot and bring it
back to its original charm. Once remodeled, it will be decorated with railroad
memorabilia to restore it's rich history. The depot will offer students a safe fun
chemically free and smoke free place to go. Plans include offering entertainment (live
music, dancing, local talent) and opportunities for students to contribute to the
community through a community volunteer network.
To raise the needed funds
the students are selling pseudo
IEEIDS OF TITLE
for the depot.
Your deed will give you the exact location of your brick or door.
Each brick or door will have only one deed holder.
You can make a powerful statement of support to the youth in this community
with the purchase of a deed.
Please use the form on the back of this sheet to order your deed todayl
We hope to open this summer!! The site has been
donated, however thejnterior renovation will cost
$141,000 before the building can be occupied.
Students are seeking opportunities to speak to various
organization about this project. If you know of an
organization that would like more information,
or if you have any questions,
please call Nancy Scheibe at 939-8399
4&,
Board of Directors
Monica Delaney - Student Affairs
Sonja Kjelberg - Comm. Coordinator
Julie Ann Laurance - Chair
Mau Nelson - Advisor
Sean Peterson - Field specialist
Sara Jo Pharr - Advisor
Brad Pieper - Finance
Nancy Scheibe - Youth Coordinator
Hopkins
THE DE]POT C q"c
DEED OF TITLE order Form
Name
s
•
M
r
Mailing Address
City
State _ Zip Phone
a
a
a
¦
l
I
V
a
I
a
Name (as ft is to appear on Deed) Quantity Type Unit Total
Price
Asbitiori! DonAtlon to swp rt the Mow*
TOTAL DONATION ENCLOSED
Type Donation Price
A - Standard Brick 20.00
B - Large Brick (ony 13 available) 20.00
C - Standard Door (ony 3 available) gpp,DD
D - Large Door ( only 2 available) 150..00
Check One Desired Location - first
come first serve
North Side
East Side
South Side
West Side
No preference
The windows have already been donated courtesy of Wellington Windows and Doors.
Door and Window donations, in addition to the receipt of the Deed of Title, will also get a brass
plate placed on the door or window they have sponsored with their name on it (as written on the
application above).
Your deed will be delivered by mail within 2 weeks.
Please enclose your check or money order written to The Depot Coffee House,
and mail to:
Depot Coffee House
1010 First Street South
Hopkins, MN 55343
For questions or more information please call Nancy Scheibe at 939-8399
'Deed .has no monetary value - tax deductible contribution to the Depot Coffee House*
Thank You for Supporting our Youth and our Community!
4
office
Office desk Copy machine
Office chairs 4 drawer filing cabinet
Phones Lamps
Kitchen
Silverware Coffee and Espresso makers
Refrigerators Cabinets
Furniture
Sturdy wooden chairs
Garbage cans Recycling container
Decoration
Railroad memorabilia Paintings
Rugs and carpet Candles
Statutes
Bathroom
Toilets Sinks
Soap Tile
Labor
Electricians
Carpenters both rough and finish
Food
Food for work Weekends during remodeling
Miscellaneous
Storage Space Public Address System
VCR Tools
Indoor maintenance equip New Ideas
Stamps and envelopes
Book shelves
Paper, pens etc.
Mugs and glasses
Microwave
Computer & supplies
Printer
Markers, paints
Coffee pots
Floor We
Sturdy wooden tables Couches Stools
End tables Book shelves
Clocks Model Train and tracks
Lighting Paint
Tablecloths Posters Lumber
Toilet paper
Mirrors
Plumbers
Sheet rockers and tapers
Board Games
Cash Register
Security System
Paper towels
Floor the
Heating people
Painters
TV Stereo
Outdoor maintenance equip
Lumber
Buildlnt Committee We want our place of business to be structurally sound and aeshcticalh pleasing Responsibilities include:
Repairs Decoration and Ftinuture Costs Remodeling Work with Building Contractor Layout and Design
Community Network Committee: One goal is to give something back to the community. Responsibilities include:
Create oommunity vol. opportunities Accountability and communication with volunteers Create an Maintain volunteer network
Schedule outside organizations use
Entertainment Committee: We want our customers to speed as much time as possible in the coffee shop. Responsibilities Include:
Organize and find new acts Commnunicatr with performers Sage se-up Aorotanability to performers Stage maintenance
Special even planning
Fundraising Committee: Fund Raising is an easaiiial pan of theproject. Responsibilities include:
Organize fund raises Sea financial goals Be accountable for volunteers Know financial needs
Locution Cor,u,ai tee:.Aoquiring and maintaining a solid location is the key. Responsibilities include:
Lease Insurance Zoning Parking Store Hours
Product Committee: We will offer our customers the beg product possible. Responsibilities include:
Choosing beg product Menu Salting prix inveuon Reaarching what works beg Hiring staff
Supplies Accounting
Ma69rrursce1Se1-i a Commiterr; To ensure a smooth naming operation. Responsibilities include:
Outdoor maintenance indoor maintenance Table arrangement Storage
Bch Com_m_it__ee: This committee is responsible for reaching out to students and the oonvnumiy. Resgronsibilities include:
Gain student support Informing younger students Inform parents and greater c snmunity Coordinate marketing with Public Relations
Public Relations Comm e: We want to crate a gat awareness of our produa and the benefits. Responsibilities include:
Lobb}vng Gain Support Advertise Generate amoumcxmants about events Create slogans
Newsleae Marketing Make signs and flyers
$esynity Commtare: To create a safe and dserniall-v free environment for all our customers. Responsibilities include:
Enforce membership card policy Keep membership and file Work with Hopkins Police dept.
Enforce Chenicnlly free policy Coordinate adult supervision
Lamps
4r
Wanted
PaRent AavisoRs
We one looking fox adults to
sit on committees in an
obvisoui capacity.
YOUR time commitment vaaies
with the committees.
(see the [fisting on previous page).
This is an exciting
oppontunity ton you to assist
the students.
To votanteen as a Pauent
Abuison just wQite it at the
bottom of JOUR volunteen
fourn and malt it in.
-Depot.
T-Shirts
_F r S ale
The Hopkins Depot was built in 1902 and is
need of repair. You can play a role in it's
renovation with the purchase of a
Depot T-Shirt.
Shirts sell for only $12 each
Sizes - M, L, XL, XXL
You can purchase your shirt by sending a
check or money order to: The Depot Coffee
House, 1010 First Street South,
Hopkins, MN 55343
Please include $1.50 each for postage
T-Shirts are also on sale at
HopkinstMinnetonka Park and Rec
14600 Minnetonka Boulevard
The Depot
&P %uac
ThdnLs You
Do you Like Auctions?
Then we have just the project
yon you, we one Looking fou
Parents to conduct a
Silent Auction
Thecae is a Lange sum oc
money uequiueb sou this
project to be a success. We
would like a committee oc
pauents to initiate anb
implement a silent auction.
11: you one inteuestea in
panticipacing in this
committee please call
Fran Hesch at 936-0205
THEBEP8TCIIIIEEH8I1$E
A Great Cup of Coffee
' COMMUNITY VMITY' CHEMICALLY FREE EMVIROMMEMT * ST(PEMT ExPERIEMCE *
This is an opportunity to make a positive difference in the lives of our youth and in turn, the quality of
life in our community.
By becoming involved in this project you will be contributing to the establishment of a much needed,
and desired, chemically free hang out for youth living in the Hopkins School district. You will also be
contributing to the restoration of the brick railroad depot on County Road 3 (Excelsior Blvd.) and
Highway 169.
Hopkins High School Students, Social Workers, the City of Hopkins and Minnetonka, the Hopkins
Chemical Health Commission, and community members have been meeting for over a year to
accomplish this very goal. We have a plan! Now is the time for you to state your interest in being
part of this effort. Our youth and our community members are asking for you help.
Please complete the survey below & return it to the address below, or call Nancy Scheibe at 939-
8399. Don't hesitate to get involved, everyone has something to offer. Besides, we could all use a
"GREAT CUP OF COFFEE!"
If you cannot donate time, but want to assist this project, donations can be sent directly to
The Depot Coffee House, Thank you for your assistance.
Return the interest form below to:
The Depot Coffee House, Nancy Scheibe, 1010 First Street, Hopkins, 55343
Name
Street
City
_ Legal assistance
_ Grant writing
_ Food service training
Electrical
Chaperone
Please check all that apply: Student Grade
Business Owner Nature of Business
Parent Adult
Employer: are more likey to fund efforts in which their employees are involved, so let us know if we can use your name when
contacting your employer.
Employer: Employer Phone Can we use your name ____
What area of expertise can you offer this project?
Please check all areas that interest you below
Renovation work
_ Food for volunteers
_ Business plans
Carpentry
_ Soliciting donations
Other Please write in
Phone (hm)
Phone (wk)
State Zip
Accounting
Equipment information
_ Demolition work
_ Landscaping
Plumbing
is Open!
Educational and support opportunities
are readily available...
Early Childho(xl Family Education
(ECFE) (Mounds View School District
621) is for infants, toddlers, preschoolers
and their parents. Classes are available
which combine parentIchild activity time
with chill-only time and parent discussion
groups.
Northwest Youth and Family Services
will operate a satellite site at the Family_
Service Center. Services include youth
employment registration, Youth Diversion
interviews, community service work sites,
mental health counseling for individuals
and families.
Women, Infants & Children Programs
(WIC ) are designed to improve nutrition
and health status of low income pregnant,
post-pal-tum, and breast feeding women,
infants and children.
Child care is available in several forms
for adults attending classes or using the
exercise facilities.
Map to Family Sennee (ivgt•r
N
Rl4
icw
1tk1 I1 l "vr.V
It, RJ. 12
New Brirhlon Parks & Kecrealiou 638-213(1
lalrly ('hildh/>tkl Family Fducaion 639-6028
Now Open!
A
GATHERING
PLACE.
t!^
Notihwcst Youth & Family services 638-214(1 Women, In(anls & Children Programs 639-61125
SERVICE
CENTER
4111) 111111\I14111 N.W.
NI \4 8901.1110N, KIN S5I I2
nx,.N) 1, 12-bIR-215!
I t\ bll-h#1-21 iS
SERVICE
CENTER
I /IL N1 \W RI(II:I Ill SN
1(11 Ill :\I5lN.\I , ( 111 11 till
\J.
1 111 S 11 It )N11- a \X'111 \I
I'll' I\
A Gathering Place
A place for kids, parents, teens
and seniors is now open in New
Brighton.
Kids can play in one of the largest
indoor playgrounds in the Twin Cities.
Teens and adults can stay fit in a full
size gym and exercise area that rivals
commercial facilities at a fraction of the
cost. A large indoor walk/run track is
also incorporated into the exercise area.
Party facilities are available for
Weddings, Reunions, and Holiday Parties.
A Teen Center is conveniently located
with a snack bar, games, TV and stereo.
Meeting facilities are available for
groups, seminars, and business activities.
The New Brighton Parks and
Recreation Department will also be
located in the building.
Fun for the Whole Family
Super-Large Kids Indoor Play
Zone and Rec Area
The largest kids play
zone in the northern
suburbs has been
designed for fun, safety
and with parents in
mind. The "Eagles
Nest" has everything
you would expect in
modem state-of--the-
art play-area
construction and
more! The creative play area includes crawling
tubes, a huge trill pit, thunderbolt slide, mountain
and multilevel climbers and so much more you
really won't believe it. Come and see for yourself!
Gnat fur individual play, group trips and birthday
parties. Membership entitles you to unlimited
use of the Eagles Nest.
Kids Birthday
forty Rooms
The Fa X!7 Nest is
available for birthday
and party use, call for a
price on arrangements
fora party room and our
Birthday Packages!
6.38-2128
Advanced Fitness
Facility & Equipment
While the kids too
play, mom and
dad can work out.
Body sculpting free
weights at one end
of a dual exercise
stage, and hi-tech
strength and
cardiovascular
exercise equipment at the other • I lox nx,st rrxxkm
systems have been incorporated to optimize your
time and workout efficiency.
Gymnasium
Running/Walking Track
and Basketball
Meandering through the workout area (and
literally over portions of the office and play
complex) is a wonderful walking and running
track. Designed for strolling or sprinting with a
continually changing scene of surroundings, you'll
especially enjoy the view overlooking the
basketball arena. The cushioned surface makes
exercise fun!
All kids, both young and old, will enjoy playing
ho o . on this fine hardwood floor. The facility
can he rented out se arately by groups, but of
course, it is always free as part of membership.
Indoor
Wedding Receptions, Reunions,
and Holiday Party Facilities
A large community room is
available for a variety of
functions. The spacious
commercial kitchen and
wooden parquet dance floor
arc ideal for weddings and
banquets. The large outside
patio is wonderful for
luncheons and a variety of celebrations.'ne
space can he rented for seminars, boutiques,
recitals, and reunions.
Teen Programs... Right Next to
a Snack Bar
plus video games.'The special ]e en Lion's Den
is a place only for teens. A variety of programs,
(lames, (lances, big screen TV, video and stereo,
holiday special events, to ck-ins, and Friday night
programs are being offered.
Senior Programs to Work the
Mind, the Hands, and the Body
Am, your hands busy, while line-
I and exercise classes
A game of cards, the making of crafts, or Some
exercise and then TV... all at the Family Service
Center Senior Bridge and 500 groups will keep
i will keep the rest of your body
moving. Also a senior lounge
available.
Club and Business Meeting
Rooms Available
Need a place to hold a meeting, seminar or
regular club activity.. call the Family Service
Center. Comfortable, quiet mating arms with
state-of-the-art equipment arc available.
Come and Visit Us at The
Family Service Center.
For Your Convenience You May Purchase...
• Daily Passes
• 12 Pass Punch Cards (12 virus forte pritt of to)
• 3 Month Memberships
• Yearly Memberships
RECREATIONAL, CULTURAL, EDUCATIONAL, & WELLNESS PROGRAMS
New Brighton Family Service Center Policies and Procedures
Fitness Area/Walking Track
• Wristband must be worn.
• No food or beverages allowed.
• No gum.
• Individuals 17 years old and above are allowed to use the fitness area without attending
a Fitness Orientation.
• Youth 12 to 16 years old must complete the Fitness Orientation before using the fitness
equipment. Once training is complete, youth may work out with an adult on a 1:1 ratio.
• Youth 10 years old and above may use the walking track when accompanied by an
adult.
• Youth 9 years old and younger are not allowed in the fitness area or track.
• Adults are responsible for the behaviors of the youth and any damage or liability caused
by the youth they are supervising.
• No strollers.
• Walkers please keep to the inside lane.
• Please wipe down all equipment after each use.
• Do not drop free weights.
• Time on aerobic cycles, step machines, rowing machines and treadmills must be limited
to 20 minutes when others are in the fitness area.
• The track is designed for fitness purposes. Anyone not using the track for physical fitness
will be asked to leave.
Lion's Den Teen Lounge
• Respect all staff, patrons and equipment.
• No inappropriate language or gestures are allowed.
• No vandalism or abuse of arcade games.
• No rough play.
• No running.
• No throwing items.
• Place all wrappers, empty cans and trash in the appropriate receptacles.
• Staff reserves the right to close the lounge if necessary.
Multi Purpose Rooms
• Use of room must be approved and scheduled by management.
• Partitions must be moved by staff only.
• Place all wrappers, empty cans and trash in the appropriate receptacles.
• Staff reserves the right to close the room if necessary.
3
dI.
MEMO
city of eagan
TO: KEN VRAA, DIRECTOR OF PARKS AND RECREATION
FROM: DALE SCHOEPPNER, ASSISTANT BUILDING OFFICIAL
DATE: MAY 14,1998
SUBJECT: TEEN CENTER AT CIVIC ARENA
Ken, upon reviewing the possibility of the mezzanine being used for a teen center, it appears that
two details should be addressed prior to finalizing a budget for this space.
The ceiling bar joist must be protected with a "one hour rating" if the proposed construction
includes the addition of walls. As you know, this would consist of a spray-on fireproofing to
protect the structural members. The arena, as it exists, complies with the Building Code; however,
should the arena be separated from the mezzanine, the required protection changes.
The second Building Code issue is the exiting. A minimum of two exits will need to be provided
from this space. There are enough exits off the mezzanine now; however, should you create an
assembly area with walls, at least one must go into a rated corridor, a rated stair tower, or directly
outside.
Ken, if you need any additional information, do not hesitate to call me at ext. 699
I' 6A __1P?
Assistant Buildin icial
DS/ng
cc: Doug Reid
To: Dorothy Peterson, Superintendent of Recreation
From: Jerry Farlee, Advisory Parks Commission Member
Date: May 17, 1998
Subject: Teen Center
Recreation Sub-Committee meeting of May 3, 1998
The teens that were in attendance at this meeting made it very clear
that they were not in favor of the Teen Center being located at the
YMCA. They felt they had done much of the planning for the location
at the Civic Arena and were proud of that fact. The main reasons they
opposed the YMCA site were:
1) Did not want to have to pay a fee ( for using other areas than teen
center)
2) They felt location was not central enough
3) They want to be able to go to a location that would not be
attended by their parents.
I feel that of these two locations I would be in favor of the Civic
Arena site. It would provide a safe and centralized area for teens to
hangout. It could be run as a trial for 1-2 years and then
Revisited and if it is not working out the city could use the room for
other community functions.
TO: ADVISORY PARKS COMMISSION
FROM: RICH BRASCH, WATER RESOURCES COORDINATOR
DEPARTMENT OF PARKS AND RECREATION
RE: ICE SAFETY POLICY ALTERNATIVES FOR COMMISSION
REVIEW
DATE: MAY 14, 1998
Background
Earlier this year, the City Council referred to the Department of Parks and Recreation the
question of a City policy regarding winter ice safety. The City Council's interest in
developing a policy was generated by several incidents this winter involving people
falling through the ice on City lakes.
Background
Brian Jensen, a senior at Burnsville High School, has conducted the background research
and drafted several policy alternatives as a project for an advanced placement class in
government policy. The policy alternatives as well as short background statement are
attached for the Commission' review. The Natural Resources Subcommittee has met
twice to provide Brian with direction and feedback and suggested that it would be
appropriate for Brian to present both policy alternatives to the Commission for
consideration. Brian will do so at the May 18 meeting.
Commission Action Requested
Staff requests that the Commission decide which of the two policy alternatives - perhaps
with modifications, if appropriate - to recommend to the City Council.
Rich Brasch
Water Resources Coordinator
cc. Brian Jensen
City of Eagan Ice Safety Policy
Draft, May 14, 1998
Submitted by Brian R. Jensen
ICE SAFETY WARNING POLICY
I. PURPOSE AND NEED FOR POLICY
The City of Eagan wishes to address the issues pertaining to informing the general public
of ice conditions on public bodies of water. The purpose of this policy is to describe the
principles and procedures the City will use in notifying the public of unsafe ice
conditions on water bodies.
II. POLICY
In general, the City of Eagan, will not post any type of warning notification or sign as to
the condition or safety of ice on public bodies of water. The only exception will be
where the City operates winter lake aeration systems that are known to create local unsafe
ice conditions.
II. PROCEDURE
Where winter aeration systems are operated, the city will comply with state standards
pertaining to warning the public of unsafe ice conditions through issuance of public
notices, signage and fencing.
III. RESPONSIBILITY
The implementation and responsibility of this policy will reside with the Department of
Parks and Recreation.
City of Eagan Ice Safety Policy
Draft, May 14. 1998
Submitted by Brian R. Jensen
ICE SAFETY WARNING POLICY
I. PURPOSE AND NEED FOR POLICY
The City of Eagan wishes to address the issues pertaining to informing the general public
of ice conditions on public bodies of water. The purpose of this policy is to describe the
principles and procedures the City will use in notifying the public of unsafe ice
conditions on water bodies.
II. POLICY
A. Bodies of water without public access points.
The City of Eagan will not carry out any warning program regarding the
safety of ice on bodies of water that do not contain formal public access
points. This policy states that around bodies of water (lakes, ponds, streams,
etc.), without a source of accessibility maintained by the City, the City of
Eagan will not post any type of notification as to the condition of the ice.
B. Bodies of water with public access points.
The City of Eagan,will maintain a warning policy for those bodies of water
that contain formal public access points. By placing general signs warning of
the potential danger at public access points, the signs will be intended to alert
the public to the potential of injury or death at such an area, and allow the
public to then decide whether or not to place themselves in such risk.
C. Unnatural conditions caused by the City.
The City of Eagan also will provide general warning signs at sites where the
City plays a part in the creation or maintenance of an artificial condition. An
example would be at any aeration or pumping station where the actions of the
City would impede ice from forming to the degree it would naturally. In such
situations, it is necessary for the City to produce a unique type of notification
that would alert the public to the fact that although the City does not monitor
the conditions of the ice, this particular site may pose a greater danger since
the City has knowledge that its actions do maintain an artificial condition.
II. PROCEDURE
The City of Eagan, in accordance with the above policy, will not post any type of
information regarding the conditions or safety of ice in the vicinity of public bodies of
water. The exception is near bodies of water with some form of formal public access to
the water, or some form of City property that would cause an unnatural condition to occur
and prohibit the natural formation of ice upon the water. The Department of Parks and
Recreation would be required to post and maintain these permanent signs. In no manner
would such a sign replace or supercede any existing signs placed by the State of
Minnesota. Warning signs would be placed at the point of entry to the body of water and
at certain areas of public use near the body of water, such as a dock or boat landing. It
would be required that these signs be placed in a fashion that would make them obvious
and highly visible to the general public near the point of entry to the body of water.
III. RESPONSIBILITY
The implementation and responsibility of this policy will reside with the Department of
Parks and Recreation.
Background Statement
Choosing a no warning policy is the result of balancing issues of risk versus the
cost of monitoring ice conditions. These costs include employee time and the cost of
mounting and removing signs. In addition, if the public were to rely on posted signs that
listed the condition of the ice, these signs must be prompt, accurate and updated often.
The conclusion is that it is safer not to provide information regarding the
condition of the ice to the public, and allow the public to use their own judgement to
determine if the ice is safe instead of placing their faith in possibly inaccurate information
provided by the City. A City policy that would warn the public of ice conditions would
inevitably be more dangerous not only to the public, but also to the City of Eagan itself.
Such a policy would expose the city to more liability than a policy of doing nothing
would; the City could be found liable and sued for the failure to enforce a policy, but it
would be less likely to be sued for having not implemented a policy to warn the public.
Not posting warning signs would limit the City's liability, protecting them from lawsuits
unless the prosecuting party could prove the City to be negligent in the enforcement of
this policy.
The exceptions to this is when the City promotes, maintains and monitors a public
body of water for use by the general public. If this body of water contains a formal
public access point to the water, then the City should consider posting a general warning
sign stating that the City acknowledges a potential danger at the area and leaves the
decision to the individual. The individual may then choose to place themselves in a
potentially injury-causing or life-threatening area. The other exception is at an aeration
site where the City knows that its actions may impede the natural formation of ice and
pose a threat.
52.
Additional Background Information and Suonort
Cities approached with questions on whether or not they have a current warning policy on
the safety of ice conditions:
Questioned throu hg email: Albert Lea, Alexandria, Apple Valley, Austin, Bloomington,
Brainerd, Coon Rapids, Cottage Grove, Duluth, Eden Prairie, Edina, Elk River,
Farmington, Fergus Falls, Grand Forks, Hastings, Inver Grove Heights, Mankato, Milaca,
Minneapolis, Minnetonka, Moundsview, Plymouth, Rochester, Rosemount, St. Cloud,
and St. Louis Park.
Questioned over the phone: Lakeville, Prior Lake, Mendota Heights, Burnsville, Savage,
Apple Valley, Inver Grove Heights, and Rosemount.
Of these cities, significant results were produced from Minnetonka, Prior Lake,
Lakeville, and Duluth.
The City of Minnetonka currently does not have a policy in regards to ice safety
specifically, however they do have a policy in place not to put up fences around the
ponds found throughout their city. Desyl Peterson, the City Attorney for Minnetonka,
reinforces the policy but stating that the policy " . . . will give [the City of Minnetonka]
discretionary immunity if people allege that [the City] should have taken some actions to
prevent people from going on the ice." This statement would be in accordance with
Minnesota Statute 466.03, subdivision 6.
The City of Prior Lake, after suffering multiple incidents of citizens falling
through thin ice on Prior Lakb this winter and being killed, they have begun the process
of forming a new formal notification process policy that will alert the public to ice
conditions in a more timely fashion. Little information is yet available as to how this
policy will be formed, but it will be enforced by the city's Department of Parks, directed
by Paul Hokeness and also governed by the Scott County Sheriff's Department.
The City of Lakeville also experienced problematic ice conditions this winter on
Lake Manion, at one point the Director of Parks and Recreation, Steve Michaud, went so
far as to barricade all public access points to the lake to prevent ice fishermen and other
citizens from venturing out onto the unsafe ice. Erected by the Chief of Police of
Lakeville, the barricades were in turn moved aside and ignored by angry fisherman who
continued onto the lake. After the failed attempt to limit the citizens' activity on Lake
Marrion, Michaud recalled the barricade after 1 day and dismissed the plan. No further
steps have been taken towards a new policy.
The City Attorney of Duluth, Alison Lutterman, replied with a lengthy email that
stated the city's policy, reasons, and legal support for the policy. With Lake Superior and
St. Louis Bay navigable water systems, the city holds no regulatory authority over them
and is instead turned over to the state and federal governments. However, the City of
Duluth has given consideration to the ice safety warning issue, and developed their own
policy of not warning the public, opting instead to allow the public to use common sense
instead of relying on possibly inaccurate information provided by the city. The City of
Duluth has concluded that it is the most feasible way for them to protect their legal
liability and conserve monetary resources, instead of possibly posting inaccurate
Additional Background Info.
I ?G.
information that would then prove more harmful than helpful. Lutterman said,
"Ultimately, there are many dangers in our world and each individual must accept
responsibility for understanding the natural environment. Government neither has the
ability or resources to make the world safe or warn of every danger."
Of many remaining cities, some have not returned emails and voicemails, while
many others simply had never been confronted with such an issue before and had no
relevant policies. The majority of cities, however, would like to receive a copy of
Eagan's decision in the end.
Lisa Tarara, of the League of Minnesota Cities, also agrees that if a city has no
public access points to a body of water, than it shouldn't place warning signs. However,
if public access points are present, the city is responsible for posting general warning
signs alerting the public to the potential danger at such a site. Lisa was also to say that a
city should opt for warning signs instead of acknowledgement signs (of the danger), since
younger children tend to venture into dangerous areas when an acknowledgement sign is
present, whereas younger children typically heed warning signs.
Additional Background Info.
2
ADVISORY PARKS COMMISSION
EAGAN, MINNESOTA
MINUTES OF REGULAR MEETING OF APRIL 20,1998
A regular meeting of the Advisory Parks Commission was called to order at 7:00p.m. on
April 20, 1998 with the following Commission Members present; Terry Davis, Jerry Farlee, N.
Mark Filipi, Barbara Johnson, Bonnie Karson, George Kubik, Lee Markell Daryle Petersen, John
Rudolph and Michael Vincent. Staff present included Ken Vraa, Director of Parks and
Recreation; Dorothy Peterson, Superintendent of Recreation; Paul Olson, Parks Superintendent;
CJ Lilly, Landscape Architect/Parks Planner; Gregg Hove, Forestry Supervisor; Rich Brasch,
Water Resources Coordinator and Cherryl Mesko, Secretary.
CITIZEN LAKE MONITORING PROGRAM - 5 YEAR AWARD
Water Resources Coordinator Brasch provided background for the program noting that
the ability to have volunteers remain for an extended period of time allows for more consistency.
He thanked RobbyCashman for volunteering for his volunteer efforts over the past five years in
monitoring O'Leary Lake. Chairman Markell presented Mr. Cashman with a plaque
commemorating his participation. Mr. Cashman commended staff and the City for their pro-
active efforts in maintaining water quality.
APPROVAL OF AGENDA
Setting a date to meet with Skyline Displays was added as Item 5 under Other Business
and Reports. George Kubik moved, Barbara Johnson seconded with all members voting in favor
to accept the agenda as amended.
APPROVAL OF MINUTES OF REGULAR MEETING OF MARCH 16,1998
George Kubik moved, John Rudolph seconded with all members voting in favor to
accept the minutes of the regular meeting of March 16,1998 as presented.
VISITORS TO BE HEARD
Robby Cashman addressed the Commission noting that in the past a referendum for
open space had failed. He opined that the City should consider the possibility of extending a
trail around Hurley Lake with a continuation to Patrick Eagan Park. He added that lineal parks
appear to be very popular and used by residents. He asked the Commission to consider a future
trail connection before that entire area is developed. Chairman Markell responded that
theCommission will be looking at some of those issues over the next few months.
DEPARTMENT HAPPENINGS
Items highlighted by Director Vraa included the establishment of a scholarship fund set
up by Aagard Sanitation, MnDot approval of kiosk locations at Silver Bell & Highway 13 and 494
and Pilot Knob, field space provided for a men's church softball league, planned improvements
to the Rahn tennis courts, "4 Your Parks" scheduled for April 25, Spring Festival at Holz Farm
scheduled for May 17, park mowing began on April 13, one of the earliest dates in recent years
and the maintenance agreement with Dakota Hills Middle School will continue this year.
Advisory Parks Commission
Minutes of Regular Meeting of April 20,1998
Page 2
CONSENT AGENDA
Michael Vincent moved, George Kubik seconded with all members voting in favor to
make the following recommendations to the City Council:
1. LCMR Grant. The Commission endorses the letter of support and commitment
from the LCMR grant submitted by Dakota County.
2. Deer Rest Pond Addition -Ron Roth & James Schmitt.
This development shall be subject to a cash parks dedication and cash trails
dedication.
Individual lot tree preservation plans shall be required at the time of building
permit application for Lots 3 and 4.
This development shall be subject to a cash dedication for water quality.
Grading within the drainage and utility easement associated with the
stormwater
pond that lies partially on the property is prohibited.
DEVELOPMENT PROPOSALS
There were no development items for the Commission to review.
OLD BUSINESS
TREE PRESERVATION FUND
Forestry Supervisor Hove provided background to this issue noting that discussion has
occurred with the Acquisition/ Development Sub-committee. The policy being proposed
includes an effort to preserve significant trees that would otherwise be adversely affected by
development, an effort to perform community reforestation and an effort to research potential
areas where long-term conservation easements could be applied. Hove then reviewed each
component including the Innovative Tree Preservation Technique Grant Program, Community
Reforestation Program and Conservation Easement Research Program and asked the
Commission for their comments and feedback.
Member Johnson commented that Hove had done an excellent job recapping the work
from the sub-committee meeting. She asked if all the proposed grants are matching. Hove
responded yes. Member Petersen asked for a clarification of a "specimen" tree. Hove responded
that refers to conifers 50' or taller or deciduous trees 30" in diameter or larger.
Member Markell opined that it may be difficult to administer the Innovative Tree
Preservation Grant Program since it may make it too easy for developers to not provide tree
preservation on their own. Hove responded that there were limited dollars and that when they
are gone, for whatever reason, they're gone. There will still be the benefit of tree preservation.
Member Rudolph asked if the programs are a pioneer approach or modeled after other
existing programs. Hove stated they are fairly new concepts of existing formats. Member Kubik
favored keeping all three options and since it is a pilot program, monitor to see how each is
progressing.
Advisory Parks Commission
Minutes of Regular Meeting of April 20, 1998
Page 3
Member Filipi commented that using the Innovative Technique Grant program, more
focus should be placed on "innovative" rather than educational. Member Petersen suggested that
criteria for need be established. Member Davis added that this has been a thoughtful approach
and opined that this process could move ahead to the City Council without the specific criteria
being established.
Following further brief discussion, George Kubik moved, Michael Vincent seconded with
all members voting in favor to recommend that the proposed recommendations for use of tree
mitigation funds be approved and recommended to the City Council for adoption.
OPPORTUNITY FUND REQUEST
Director Vraa provided background for this item noting that the Commission had
directed staff to draft criteria relative to requests for funding from the Opportunity Fund. The
Commission adopted the criteria at their March 16 meeting and is now being asked to respond to
a request from EAA travel baseball. The three requests received included the lighting of "Little
Goat" baseball field at a cost of $53,102-59,418; dugout improvements at a cost of $2,500 and an
additional batting cage at a cost of $4,500. The Recreation Sub-committee reviewed each request
individually and applied the adopted criteria for each.
The recommendations for each request were reviewed. It was noted that EAA travel
baseball projects that $18,000 could be provided over the next three years toward the lighting of
"Little Goat". Regarding the dugout improvements, it was noted that this improvement could be
handled by maintenance staff. Regarding the additional batting cage, staff was of the opinion
that Goat Hill Park did not provide suitable space for this requested use. Construction of a
batting cage could be postponed and incorporated into the design of a future youth athletic
complex, Vraa added.
Member Johnson asked if EAA had approved the allocation of $18,000 from travel
baseball over a 3 year period of time. Superintendent Peterson responded that the EAA board
would be addressing this request at their next meeting.
Member Davis asked why the third request wasn't funded with the rest of the requests.
Superintendent Peterson responded that, based on the established criteria, it did not rank high
enough in priority.
Following further brief discussion, George Kubik moved, John Rudolph seconded with
all members voting in favor to approve the recommendations made by staff to proceed with
lighting of "Little Goat" baseball field, have staff proceed with dugout improvements as
requested and postpone the installation of an additional batting cage subject to approval by EAA.
RECLAMATION OF BEAMS FROM FIRE ADMINISTRATION BUILDING
Paul Olson briefed the Commission on the reclamation of beams to be used for a future
shelter building at the Lexington Diffley Athletic Fields. Conceptual plans are being prepared
and will be shared with the Commission at a later date, Olson added.
Advisory Parks Commission
Minutes of Regular Meeting of April 20, 1998
Page 4
NEW BUSINESS
TEEN CENTER
Director Vraa explained that the City Council had heard presentations for a teen center
by the Southwest Area YMCA and Michael Vincent. The Council has asked that both proposals
be reviewed by the Advisory Parks Commission with a recommendation forwarded onto the
Council.
Tim Staley, representing the YMCA explained that they have been open for 3 years and
now have approximately 7,000 members; 13% of which are kids. They recognize the need for an
area for teens to meet and are proposing that a teen center be added onto the existing YMCA
building. The Y is requesting a partnership with the City of Eagan whereby the City contribute
$75,000 to the cost with the staffing, equipment, training and program expenses becoming the
responsibility of the Y. It was noted that the teen center would be part of a $300,000 renovation
and expansion project that will add 2,500 sq. ft. to the existing facility.
Commission Member Markell asked how big the teen center room would be. Mr. Staley
responded that it would be approximately 1100 square feet. Member Petersen asked what fees
would be applicable to teens participating in the teen center. Mr. Staley responded there would
be a $25.00/year fee to offset staff fees and if they wanted to use other Y facilities there would be
a $20/month additional fee.
Member Davis noted that 80% of the Y's membership is Eagan residents but questioned
what percentage of the teens were from Eagan. Mr. Staley clarified that the majority is from
Eagan with approximately 25% participation from Rosemount residents.
Member Kubik asked if this facility would meet the needs for the teens in the
community. Superintendent Peterson noted that in 1979-80 a teen center was operated in the
community, however the use seemed to decrease once youth obtained a driver's license. The
interest in a center has resurfaced again over the past year. Peterson added that staff recognizes
the need for teens to "hang out" but aren't clear where the best location may be. Member Kubik
asked what would happen with the space should the City opt to invest $75,000 in this addition
only to find out that it is not used by the teens as projected. Mr. Staley responded that the space
would then be used for other Y programming.
Member Karson asked if teens would have access to the whole Y if they were part of this
teen center. Mr. Staley responded that they would have access to the computer room during
specific times and could access other parts of the Y if they are members, which would require
monthly fees.
Michael Vincent reviewed a brief proposal being made by a group of teen that have been
meeting with Councilmember Masin over the past year. The teens have requested space that is
more centrally located and would be no cost to the community. It was felt that a facility
currently owned by the community could provide a good partnership for a teen center. One of
the options being considered is soliciting donations to build out the mezzanine of the Civic
Arena so that 1/3 could be used as a teen center with the balance being used for meetings. It is
projected that this
Advisory Parks Commission
Minutes of Regular Meeting of April 20,1998
Page 5
type of facility, "teen lounge", would be staffed by college students. The feedback received from
teens participating in this project have indicated the need for a place to hang out that's safe, and
where parents are comfortable allowing their teens to go. Mr. Vincent added that a presentation
hasn't been completed, however, the teens that have been meeting will be bringing the idea
forward for further review.
It was noted that the teen request would not solicit dollars from the city. An apparent
funding base has been established, however, Mr. Vincent noted that they did not want to
compete with the Y's plans for a teen center. Member Petersen asked where the revenue would
come from to fund this facility. Mr. Vincent stated that it could be modeled like a "Lion's Den"
where the Lions Club funds a portion of the on-going costs, for example.
Following further brief discussion, it was recommended that the Recreation
Subcommittee review both proposals further. It was suggested that all interested parties meet on
May 3,1998 at 7:00 p.m. when the teen group is scheduled to meet again. Mr. Staley was invited
to participate in this discussion with the teens as well.
THOMAS LAKE OUTLET MODIFICATION
Sherri Buss from Bonestroo Rosene Anderlik & Associates provided background to the
Commission regarding the alternatives to stabilize water levels in Thomas Lake for smaller more
frequent storm events. The alternative with the greatest impact is to construct an outlet structure
including a weir approximately 12' in length to reduce the water levels and to reduce the time for
lake levels to recede to their normal water level.
Buss then showed 3 options that could be considered in meeting the objective noting that
the DNR will need to approve whatever plan is recommended. Russ Matthys, City Engineer
then reviewed the existing structure and how this new system would be beneficial.
Member Vincent asked if the increased volume was going to be sufficient. Matthys
explained that it would allow the water to get out of the lake more effectively. Vincent then
added that he would prefer the most non-obtrusive structure proposed. The Commission agreed
with Member Vincent's comment. Member Karson asked if the increased motion of the water
would create a hazard to children. Matthys responded that there would be a grate on the front to
protect from that.
Following further brief discussion, John Rudolph moved, Michael Vincent seconded with
all members voting in favor to recommend the most non-obtrusive outlet structure to meet the
need to stabilize water levels in Thomas Lake for smaller more frequent storm events.
PARKS DEVELOPMENT UPDATE
There were not items under this agenda item for the Commission to review.
Advisory Parks Commission
Minutes of Regular Meeting of April 20,1998
Page 6
WATER RESOURCES UPDATE
HEINE POND EXPERIMENTAL IRON APPLICATION
Following a brief background by Coordinator Brasch, George Kubik moved, Michael Vincent
seconded with all members voting in favor to pursue proceeding with the treatment of Heine
Pond with iron to provide long-term water quality benefits to the lake pending the outcome of
the meeting with the lakeshore owners.
Coordinator Brasch commented on the letter from Sharon Holbeck based on the results
of work done to restore the pond in her neighborhood. Because of the significant volunteer
efforts of the neighborhood, there has been an increase in the water clarity.
Brasch also commented on the successful fertilizer sale through Eagan High School and
the continued review by the Natural Resources Sub-committee of issues as they arise.
OTHER BUSINESS AND REPORTS
SUBCOMMITTEE REPORTS
There were no subcommittee reports to be presented.
SCHEDULE SUMMER PARK TOURS
Superintendent Peterson reminded the Commission that May begins the return of park
tours prior to Commission meetings. She asked if the Commission had specific parks they would
like to visit or if they wished to change the times for the tour. The consensus of the Commission
was that the tours continue at 6:00 p.m.
RESIGNATION OF STEVE KNUTSON
It was noted that Commission Member Steve Knutson resigned from the Commission
due to work conflicts. Chair Markell thanked Knutson for his participation and contribution to
the Commission.
ARBOR DAY VIDEO
An Arbor Day video created by staff and shown in the elementary schools was made
available for the Commission to view following the meeting.
SET DATE TO MEET WITH SKYLINE DISPLAYS
The date of May 12,1998 at 5:00p.m. was set to visit the Skyline Displays property.
Advisory Parks Commission
Minutes of Regular Meeting of April 20,1998
Page 7
ROUND TABLE
Member Petersen commented that the aquatic facility appears to be moving forward. He
stated his belief that the "silent majority" wants this facility and encouraged the public to voice
their opinions to the City Council.
Member Johnson asked if there was a resolution to the EAA travel baseball issue brought
before the Commission previously. Superintendent Peterson stated that there are now two 16-
year-old teams.
ADJOURNMENT
With no further business to conduct, Michael Vincent moved, George Kubik seconded
with all members voting in favor to adjourn. The meeting was adjourned at 9:15 p.m.
Secretary
Date