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06/15/1998 - Advisory Parks & Recreation Commission AGENDA ADVISORY PARKS COMMISSION EAGAN, MINNESOTA Monday, June 15, 1998 7:00 PM Eagan Municipal Center City Council Chambers A. 6:00 PM - Teen Workshop B. 7:00 PM Regular Meeting 7:00 pm C. Call to Order and Pledge of Allegiance 7:02 pm D. Approval of Agenda 7:03 pm E. Approval of Minutes of Regular Meeting of May 18, 1998 7:04 pm F. Visitors to be Heard 7:05 pm G. Department Happenings Pages 3-4 7:06 pm H. Consent Agenda 7:15 pm (1) Kwik Trip Eagan Addition - Kwik Trip, Inc. Pages 5-12 (2) Dart Transit Company - Conditional Use Permit Pages 13-20 1. Development Proposals 7:16 pm J. Old Business (1) Teens 7:17 pm (2) Skyline Displays - deferred to July 7:45 pm K. New Business (1) Advent United Methodist Church Pages 21-26 7:46 pm (2) Potential Use of Quarry Park Building Pages 27-28 8:00 pm L. Parks Development Update 8:15 pm M. Water Resources Update 8:20 pm (1) Request for Financial Assistance - Pond Excavation Pages 29-33 N. Other Business and Reports (1) Storm Damage Update 8:30 pm (2) Subcommittee Updates 8:35 pm (3) Pool Update 8:40 pm (4) Set new meeting date for September 8:45 pm 0. Round Table 8:50 pm P. Adjournment . 9:00 pm The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities, and employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or status with regard to public assistance. Auxiliary aids for disabled persons wishing to participate are available upon request at least 96 hours in advance of the event. If a notice of less than 96 hours is received, the City will attempt to provide the aids. ' -city of eagan MEMO TO: ADVISORY PARKS COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: JUNE 11, 1998 SUBJECT: JUNE 15 COMMISSION MEETING A workshop session will begin at 6:00 p.m. in the 2"d floor lunch room, prior to the regular meeing to review the issue of a teen center. The teen group, which has been meeting periodically on Sunday evenings, has been invited and is expected to be present. Additional information relative to item is enclosed for your review. The Agenda for this month's meeting is short. There are two consent items for approval and no development items this month. The first item under Old Business is the teens issue. The Commission may wish to continue the workshop discussion with the teens during the regular meeting or begin to formalize a position relative to a recommendation to the City Council. If there is still insufficient information, the Commission may need to determine what information needs to be gathered. The second item is Skyline Displays Discovery Park. At the time of this writing, staff has not received any additional information regarding a new, revised concept plan for the park. However, if you are not aware, the Skyline Displays building suffered significant damage during the last storm. It's very likely that a great deal of attention is being devoted to recovery and the park planning has been put aside for the moment. This item is being deferred to next month. The first item under New Business is Advent United Methodist Church. The church has addressed a letter to the City regarding the construction of a new entrance to the church and Patrick Eagan Park. A shared parking lot is also proposed that would serve both the church's needs and the needs of the park in the future. Staff has prepared a separate memo reviewing this issue. Representatives of the church are expected to be at the meeting. Staff suggests that members drive by the location prior to the meeting to re-acquaint themselves with the site. The second item is a request to use Quarry Park shelter building. Again, a separate memo is provided which reviews the circumstance of this request. Under Parks Development, staff will briefly cover current activities. Rich Brasch has several water quality items to comment on as well as a request from residents seeking financial assistance to clean up their pond. Under Other Business and Reports, staff will review the impact of the recent storm on the park system. Maintenance staff has been working 12-hour days trying to help clear the damaged trees in the community. It appears that this effort will have to continue for days to come. Several parks were affected, but the biggest impact is to projects that will not get completed this year because of the shifting of staff to the clean up effort. Sub-committee reports and information about the progress on the aquatic facility is also on the agenda for discussion. Due to the City Council's September 15' meeting date being changed to September 14, the Commission will need to re-schedule their September 14`' meeting. As always, if members are unable to attend, please call 681-4661. Respectfully submitted, Ken Vraa Department Happenings 1. The Yankee Doodle Arts and Crafts Festival is set to go on June 20 & 21 at Blue Cross Blue Shield. The Department and several girl scout troops will man the Little Doodler's Art Tent. Flyers went out to the schools inadvertently omitting the City of Eagan as a major sponsor. The organizers, however, are appreciative of the Department's commitment and recognize the level of support received from the City. 2. Adult tennis leagues have begun play. The women's league has increased to 31 players, the men's league is stable at 21 players. Eagan has 12 of the 22 teams in the co-recreational league run in conjunction with the City of Inver Grove Heights. 3. The Fun on the Farm Camp at Holz Farm on June 12 has 65 registrants. The camp is conducted by the Minnesota Farmer's Union. Participants last year had an enjoyable time. 4. The Department is in the process of advertising for its Sports Program Supervisor position. The closing date is June 19th. It is hoped that the position can be filled no later than August 1 to enable planning for fall sports to begin. 5. Staff will be involved with the planning for the 1999 July 4th celebration. The year marks the 25th anniversary of Eagan becoming a city. 6. Sand volleyball teams began play on June 8th. The Department has 19 teams this year, down from 24 a year ago. The Cedarvale Lanes leagues have had impact; team managers in our leagues had attempted to enter the Fitz's leagues but found them to be full. 7. June 15th marks the beginning of staff training for the majority of summer staff. Tennis activity will begin on that day. 8. The Maintenance Division has finally reached its full compliment of seasonal maintenance employees. All mowing and field maintenance routes are now fully staffed. It will take some time to "catch up". 9. The windstorm of May 30th caused damage in nearly 20 parks. Structural damage was limited to the Goat Hill and Lexington-Diffley sites with tree damage being the most prevalent. Since the storm, from 8-12 Parks/Forestry personnel have been assisting with the pick up of storm debris from boulevards being coordinated by the Street Department. The pickup program will take a total of 4-6 weeks. Many Parks and Forestry projects have been put on "hold" until the clean up is completed. Downed trees in and around ponds or in undeveloped areas of parks may not be removed until winter. (Pictures and an update will be provided at the meeting). 10. The City Council approved a winter trail maintenance plan for 1998/99 at their June 2 meeting. The plan incorporates approximately 54 miles of the total 110 mile system. Additional segments will be considered at the first regular meeting of the council each April. A request must be accompanied by a petition signed by at least 50 residents within'/4 mile of the segment requested. The work will be completed contractually under a contract administered by the Street Department. 11. A ground lightning strike caused significant damage to the irrigation electrical system at Lexington-Diffley during the week of 5125. Dakota Electric was unable to respond until power was restored after the storm of 5/30. Staff anticipates the system being operational the week of June 12. 12. The installation of the new play structure at River Hills Park is nearly complete. Completion of the project was delayed by the 5/30 storm. 13. At the request of EAA the dugouts at Little Goat Field are being enlarged and modified by staff. EAA is contributing towards the purchase of the materials. 14. The City Council approved plans for the construction of a picnic pavilion at Lexington- Diffley that incorporates the wood beams salvaged from the Fire Administration building. Staff is obtaining quotations for the construction phases. 15. The Dakota County sentence to service crew recently completed a 2 week work block for the Department. Projects included edging around park features and pond debris removal. 16. Staff has begun the development of plans for the installation of field lights on the Little Goat Field. 17. The Eagan Fun Run was held at Trapp Farm Park on May 1. Over 285 runners and 30 volunteers enjoyed a beautiful spring morning. Due to increased participation, a new location needs to be looked at. 18. Seasonal Recreation leaders and assistants have been hired for the summer of 1998. A total of 32 staff with 19 returning and 13 new staff. Training will be held on June 15 and 16 and programs begin on June 17. 19. Summer is here! Program registrations have been steadily arriving at our office., Many programs have filled and many at near capacity. 20. Preschool Program Picnics were held at Blackhawk Park during the week of May 18. Hot dogs, chips and other picnic goodies were on the menu. Participants and their families enjoyed warm spring days playing in the park and eating lunch. MEMO city of eagan TO: KEN VRAA, DIRECTOR OF PARKS AND RECREATION FROM: PAMELA DUDZIAK, ASSOCIATE PLANNER DATE: JUNE 10, 1998 SUBJECT: KWIK TRIP EAGAN ADDITION - KWIK TRIP, INC. BACKGROUND Kwik Trip, Inc. is proposing a Preliminary Subdivision of approximately 10 acres (Kwik Trip Eagan Addition) to create one lot and one outlot, and a Variance to create a parcel without public street frontage. Kwik Trip is also requesting three Conditional Use Permits for a truck stop, motor fuel sales, and a pylon sign on the easterly portion of the site, proposed Lot 1, Block 1, Kwik Trip Eagan Addition. The site is located west of Hwy. 149, just south of Stark's restaurant in the NW 1/4 of Section 12. The property is currently unplatted. In November of 1997, the City issued a Conditional Use Permit to Dart Transit for outdoor storage of trucks and trailers on this ten-acre site. To date, that CUP has not been utilized. Kwik Trip proposes a development package that includes two motor fuel sales canopies, one having eight pumps for automobiles and small trucks, and one having six pumps for diesel fueling for large trucks. A 3,520 sq. ft. convenience retail store, a 1,760 sq. ft. class II restaurant (deli/sandwich shop), and a car wash are also proposed. The pylon sign is proposed at the northeast corner of the site. Oversized parking stalls are provided for six trucks, and standard parking for automobiles and small trucks is also provided. Access to the site is proposed from the private street south of the • parcel, which would be upgraded with the development, and directly from Hwy. 149 at the north end of the parcel. PARKS/TRAILS DEDICATION This development shall be responsible for a cash parks dedication and a cash trails dedication. TREE PRESERVATION This three acre site is located on the west side of Hwy 55 and Hwy 149, just south of the Stark's Restaurant site in the NE '/4 of Section 11. The site appears to have had a residence on it sometime in the past. The existing vegetation is typical of "farm-house" landscaped vegetation (softwood trees on the sides of the property and conifers planted in the front). Vegetation on this site suffered severe wind damage from the May 30 storm. The submitted inventory has been revised by staff to reflect tree losses from this storm. Significant vegetation on this site consists of 16 softwood deciduous trees, one 14" spruce, one 16" boxelder, and 14 12" to 28" cottonwood trees. The application as submitted will result in the removal of all 16 of these trees (100% of the total). As a side note, most of these 16 trees also suffered minor wind damage, but are still healthy enough to survive. According to the City of Eagan Tree Preservation Ordinance, allowable removal for this type of development (commercial, single lot) is set at 30% of the existing significant vegetation. Mitigation for tree removal in excess of allowable limits calculates to fourteen (14) Category B trees. Staff is recommending approval of the Tree Preservation Plan as proposed with the following conditions: • To require that the applicant install 14 Category B trees as mitigation for significant tree removal in excess of allowable limits. • To require that Tree Protective measures (i.e. 4 foot polyethylene laminate safety netting) be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved. • To require that the applicant contact the City Forestry Division at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan. WATER QUALITY/WETLANDS This proposed development will generate stormwater runoff that will discharge to Pond EP-4, a designated stormwater management basin in the City's water quality management plan. The runoff will eventually reach Pond EP-1. This pond is designated as a nutrient trap but is connected via an equalizer pipe to Pond EP-2 which is classified as an indirect contact recreation water body. Pond EP-2 is the only recreational water body within this drainage. The developer has proposed to incorporate a small detention basin on the site to meet water quality mitigation requirements. Ordinarily, staff would recommend against creating a detention basin to serve a small development like this unless the reasons were compelling. In this case, the fact that the use of the site will involve handling large quantities of petroleum products seem a reasonable basis. With a skimmer on the outlet, any spills would be contained on-site until clean-up could occur. The proposed basin will meet the water quality mitigation requirements for phosphorus removal also. There are no jurisdictional wetlands on the site. Staff recommends that water quality mitigation requirements be met entirely through on-site ponding. The pond design shall comply with the City's Standards for Detention Basin Design and a skimmer of acceptable design to the City shall be installed on the pond outlet. FOR COMMISSION CONSIDERATION • This development shall be responsible for a cash parks dedication. • This development shall be responsible for a cash trails dedication. • The Tree Preservation Plan shall be approved as proposed with the following conditions: • The applicant shall install 14 Category B trees as mitigation for significant tree removal in excess of allowable limits. • Tree Protective measures (i.e. 4 foot polyethylene laminate safety netting) shall be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved. • The applicant shall contact the City forestry Division at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan. • Water quality mitigation requirements shall be met entirely through on-site ponding. The pond design shall comply with the City's Standards for Detention Basin Design and a skimmer of acceptable design to the City shall be installed on the pond outlet. F~ I r I it; 4} i~ Ili( I 1 ~ `i ~ t, t•3S.S: as i" jl \i=' i / oaf. i a a:' 7711 ~Y ~tt f~ ;s tf t~ i C ✓ 'A I'A -4 i it :Z y1T 1t y 3: Via. f;: 9 f I /1; , $ lf• 1' i s 1!t~~•{: I 3l E t C i"~ ! ji; fi D ! Ira115: 1 t"I r.. / \ / / It, ) Rx i. ;~i tt~# ~ S st~Ya alt ~i ~„J' /.•~,>r//!~ ,4 le, 3i~~~•w~, S j,a;ia A ~d i' ii'Z ' I I~ i :a~, ~j %f~f! 'IU ~y• i l ~l?lillllililtlllill r~~ / d Odd / }IiIl/ultl IIuIIII ` •i/ii t ! i ~ ~ C> sfl SF~~`. ~tE fly ii' i ! t ~Isi .i ! ! !.I xoA / C ,Igt i G t ~f~3 \ < _ y/ off' # \ ! !0~' a ° E ! 6 i IZ, ■ ttg \ . }t -lei _ ~aw ~\L" ~ ` \ \ ~;i ; LLB,. ~i / ~'p i =i ~ tit ~ . , • d / r 0!t / ! ~ O 41, I vI J~ Il ■ I I 7 PRELIMINARY PLAT i I I 4~a ` ~ I i f - I y f I J yid lit44 i it I I 14 ~;i l i ~ ~I I I I 1z X a. R------°-- lg~ a i d r~, Nil M qw L __j I I I I ``Fg RWE PUN ~3 OR 1 N s, t I~ t TNtlCK STOP NO. !b2 s VO.U STATE HIGHWAY I" ~l EAGAK IMESOTA e 8. SITE PLAN i ~ I ~ i!•f•lf1f~ ~ i >j ~ I all 1 10 11 , 1N - ell ;j` f_ i I I V :I ,r- . i E ► ;III I~ {I ~i iI UTLITY PLAN r D~ oEy p t ]l~~ ~ 33 ~+C'e iiii TRUCK STOP NO. 662 I~=s~•; I,`} EAeAK WM i0TA 4 PRELIMINARY UTILITY PLAN I V !si t I , ~l Iit R ~ I F I J i . I F i t ` « I 9. ~ ~ e ( _ _ "e, ti`r. I , %;~4-~!yI III ` I i ~z~~ GRADE PLAIT TRACK STOP NO. 662 u+3 {TAT! FF1M'I. g3 "OAK N80T PRELIMINARY GRADING/DRAINAGE a. aq ab a4€ I I: II : I I I I ~ I I 4~ I i I I~ 1. ~ ~ _ 1I IND. 0 Am I i - L. ~ I Ii I I I ',I I ~ ;I j I 11 I 1 ~i x in 00 < I 1 I! ~ I 9 li' 1 I I ` i 1 lit fj j I 1 I f lit! X a =i•, I x axa 0 aao ~a►aa •ze c t~►~ ~ ~ s£ ~ ii F f _ _ • ~ {x;• let B cg III 66 TREE PRESERVATHM RP €1Sj'; t TRUCK STOP NO. "2 STATE WWY. I" ` i, Li N ~u'1 [AGAR M//ESOTA eb s . TREE PRESERVATION z 5 v I { ttrA {I 13 4w I - - ..YC•-".a 6tO I i~ • I I I ~ ~n•~, v I I. I, a a a i S :F i €i z 5 i> A t; a a ° ° :°iar8°~i$^:~~ ~~F~:S f~~ ~g~ ~ s~q ~gi~'aa~~a~a~ ~ ~ o " Q~~x~~ o fill 1 ;6 1, 7 ail 1€o j! H it a • s€- $ to i< -it v > 31 { "E g Ma a Yag$ 1 Im! ! 2j ill sill 11H jZIN : 1; ~ `A sY Y ~3 EEEEE, t I :s F" ! a~aA;:: aa~~ R a~ 'E=~~ HIM . ~ =ft ~ 1~$ ~ _,:g 1; ; ;f;~ 1421 min ll'iaal 111); 1i , iqW I it. i LANDSCAPE PLAN boa Ri5 !°e i'i', TRUCK ATOP NO. 662 r €u~) STATE HWY. r LANDSCAPE PLAN CONSENT AGENDA Advisory Parks Commission June 15,1998 KWIK TRIP EAGAN ADDITION - SWIK TRIP, INC. 1. This development shall be responsible for a cash parks dedication. 2. This development shall be responsible for a cash trails dedication. 3. The Tree Preservation Plan shall be approved as proposed with the following conditions: • The applicant shall install 14 Category B trees as mitigation for significant tree removal in excess of allowable limits. • Tree Protective measures (i.e. 4 foot polyethylene laminate safety netting) shall be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/ woodlands to be preserved. • The applicant shall contact the City forestry Division at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan. 4. Water quality mitigation requirements shall be met entirely through on-site ponding. The pond design shall comply with the City's Standards for Detention Basin Design and a skimmer of acceptable design to the City shall be installed on the pond outlet DART TRANSIT CONDITIONAL USE PERMIT 1. This development shall be responsible for a cash parks dedication. 2. This development shall be responsible for a cash trails dedication. 3. The Tree Preservation Plan shall be approved as proposed with the following conditions: • The applicant shall install 24 Category B trees as mitigation for significant tree removal in excess of allowable limits. • Tree Protective measures (i.e. 4 foot polyethylene laminate safety netting) shall be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/ woodlands to be preserved. • The applicant shall contact the City forestry Division at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan. 4. Water quality mitigation requirements shall be met through enlargement of Pond EP-4. The enlargement must generate at least .45 acre-feet of additional wet volume in this pond, .15 acre-feet more than is shown on the grading plan dated 5-20-98. MEMO - city of eagan TO: KEN VRAA, DIRECTOR OF PARKS AND RECREATION FROM: BOB KIRMIS, PLANNER DATE: JUNE 3,1.998 SUBJECT: DART TRANSIT CONDITIONAL USE PERMIT BACKGROUND Dart Transit Company is requesting a conditional use permit to allow the establishment of a 12,456 square foot tractor repair and sales facility upon an approximate 2.5 acre site located west of TH 149 and north of Stark's Restaurant. The property is relatively flat and lies proximate to a detention pond (that exists to the west of Stark's Restaurant). The site is currently undeveloped and contains some mature trees. To accommodate the proposed repair/sales facility, some tree mitigation will be necessary. This item is scheduled for consideration at the forthcoming 23 June APC Meeting. PARKS/TRAILS DEDICATION This development shall be responsible for a cash parks dedication and a cash trails dedication. TREE PRESERVATION This site is located in Eagandale Center Industrial Park No. 3, on the west side of Hwy 55 and Hwy 149, just north of the Stark's Restaurant site in the NE'/4 of Section 11. The site appears to have been cleared and/or graded sometime in the past. The existing vegetation on site consists of smaller diameter "regrowth" species, mostly cottonwood, elm, and boxelder. The submitted tree inventory indicates that there are forty-three (43) significant trees on site; 12" to 20" cottonwoods, 12" to 24" elms, and three 20" boxelder trees. The development as proposed will result in the removal of twenty-five (25) of these trees (58.1% of the total). All of the tree removal will occur in the south two-thirds of this site. According to the City of Eagan Tree Preservation Ordinance, allowable removal for this type of development (commercial, single lot) is set at 30% of the existing significant vegetation. Mitigation for tree removal in excess of allowable limits calculates to twenty-four (24) Category B trees. A~' Staff is recommending approval of the Tree Preservation Plan as proposed with the following conditions: • To require that the applicant install 24 Category B trees as mitigation for significant tree removal in excess of allowable limits. • To require that Tree Protective measures (i.e. 4 foot polyethylene laminate safety netting) be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved. • To require that the applicant contact the City Forestry Division at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan. WATER QUALITY/WETLANDS This development is located in drainage basin E and will generate stormwater runoff that could affect the quality of a downstream recreational water body (Pond EP-2) located in a proposed City park. The site is already served by a stormwater pond (Pond EP-4) which will have to be enlarged slightly to provide adequate treatment from this 2.2 acre site. The modification proposed by the developer will generate only about .3 acre-feet of additional wet pond volume. Modeling indicates that .45 acre-feet additional volume are needed to meet treatment standards. Pond EP-4 will be enlarged and modified significantly when other undeveloped areas of the DART property are developed at a later date. There are no jurisdictional wetlands, which will be filled or drained by the proposed development activities. Staff recommends that water quality mitigation requirements be met through enlargement of Pond EP-4. The enlargement must generate at least .45 acre-feet of additional wet volume in this pond, .15 acre-feet more than is shown on the grading plan dated 5-20-98. FOR COMMISSION CONSIDERATION • This development shall be responsible for a cash parks dedication. • This development shall be responsible for a cash trails dedication. • The Tree Preservation Plan shall be approved as proposed with the following conditions: • The applicant shall install 24 Category B trees as mitigation for significant tree removal in excess of allowable limits. • Tree Protective measures (i.e. 4 foot polyethylene laminate safety netting) shall be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved. • The applicant shall contact the City forestry Division at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan. • Water quality mitigation requirements shall be met through enlargement of Pond EP-4. 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H c ii ii it I: ii II it ii ~ i if if N ) ff-• ii 6E i li it it a e t 6E 6E 6E $R Q E Ex AA6 E6 E6 H Ei9 6 6 E U it C II if Ii II II jl ~ ~ 11 II II II II C C jj 11 it I: I I $ i I if if EE I: if it I: E~ E if if e ii t p if ii lei ii i i i a ` E$r E$~ E$~ $ $6EE $8lE $6l, HIP g8 $ D A R T F r Tractor Repair and Sales W Eagan Wnnesota a ~~j ;~q i -city of eagan MEMO TO: ADVISORY PARKS COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: JUNE 11, 1998 SUBJECT: REQUEST FOR JOINT PARKING LOT - ADVENT UNITED METHODIST ISSUE: Advent United Methodist Church is proposing the joint development of a parking lot to facilitate the church's planned expansion and to meet future needs of Patrick Eagan Park. The church is seeking direction on their proposal. BACKGROUND: The church, located immediately north of Patrick Eagan Park, is proposing expansion of the church to meet the needs of a growing congregation (see attached letter). As part of their planning, they are proposing to close the current entrance to the church from Lexington Avenue in favor of an access that aligns with Northview Park Road and Lexington Avenue. Such an access would occur on City park property. This concept was discussed with the church and City staff several years ago after the McCarthy property was acquired. EXISTING CONDITIONS: The site is in the Southeast Quarter of Section 22. The church has a separate access from Lexington Avenue, which also serves as a driveway/dropoff for the church. Patrick Eagan Park has a separate access south of the former McCarthy house now used by the Arts and Humanities Council. To the north of the McCarthy house is a tree nursery. The driveway into the church is in conflict with the southbound Lexington traffic that makes a left turn on to Northview Park. A left turn lane is provided for southbound traffic on Lexington Avenue, however, northbound traffic wishing to make a left turn into the church entrance creates a conflict with the turning movements from Lexington to Northview Park Road. (See attachment for current and proposed conditions.) PROPOSAL In addition to the relocated access drive, the church is showing a new traffic circulation plan and expanded parking. The expanded parking would be on both properties. This parking would serve the church and the future development of Patrick Eagan Park. A joint powers agreement for use of the shared parking could be developed to accommodate both church and park activities. The proposed parking lot layout provides 116 spaces on the church property fir. and 84 on park property. A trailhead is also proposed west of the parking lot. This reflects the City's previous thoughts that a trail connection could be made from City Hall to Patrick Eagan Park, to the east to Northview Park and beyond. Also shown is a storm water detention pond, presumably to contain water from the hard surfaces on site. No engineering review has been done at this preliminary stage of design. The church is asking to review the logistics of this proposal and the,.financial implications of this issue. They also hope to begin construction of their expansion in the spring of 1999. DISCUSSION: The church's proposal is based on a concept discussed years ago when the church was first built, and as recently as last year with City staff. The shared parking can be a benefit to both the church and the park, although the parking needs of the park have not yet been determined. Commission Members may recall that the Council asked that a preliminary plan be developed for Patrick Eagan Park this year. This was placed on hold because of the extraordinary amount of work in the department this year and next. However, with over two hundred combined parking spaces, it would seem that this would certainly be an adequate number of stalls for a typical park of this size if the intent is to focus on some type of environmental education facility. It's likely that with this parking design, the existing access into the park would be closed completely, or at least, closed for public use and retained for park maintenance access. The new access would be much safer for park patrons. This detail could be determined much later in the process. The issue of cost sharing is up for discussion. Staff has not done any calculations to determine costs on the park parcel, although it's not uncommon for parking costs to be $800- 1,000 per stall. The existing nursery would also have to be moved. Some of the tree stock is still too immature to be relocated to parks while some could be planted if needed. FOR COMMISSION ACTION: The Commission is asked to consider the church's request. Representatives of the church will be present to respond to questions. o~ . I I 80'T ' NV. 8'T 4.9 9 { / \ See 8~0 - I I 1 \ 4 437.0t sy2 g J ~yI >e a,kE I F 'I n 6.stT~ I 4 . ,nN. ~~Ei` ` 11 1 d l ~ I ` ~,X I j~ i 8 1 ~ 1 1 ( I I 0 Ta 7 891. z t~ zoo"t - \ FIN. F R. 8 2. 1 / ~ Co rK ~'SbOP / ~ I ~ ~ y I ~r'1'SEK6 Ry• I l 3 Ilr// , 1 I 8s4~ I \ I I E%r~ . 1 co i Li 390 P. 0 SI ~r /r 8g 871.h Lls, ~C S Wo^.ur I 15 I I ( 1889.5 L 689 I I I .o z vrt y0 v or CcKlc.~vn~K .0 $ ~ ( I I N _ N _ -cv..c wax { IG(j !5 (3~ I o I I I L rDR1~fNA~? N II/ I -Z SV awl f~ mil ;1~ i f z I 3 t I + I 95 Yrs.,4 Fe I 111 I I I Il0'G° ego' I , rANT STRIpE5-) ._•F `cI ,4 tvT nts I I 3 x Iwu \ ULL I PJ t 1 ~1 I I I I 184 I ea6 1437.0' 8a a~ e~2 '1 jl ` I i ADVENT UNITED-METHODIST CHURCH 013. BRUCE A. MAUS 1586 Sherwood Court Eagan, MN 55122 Home Phone: (612) 452-3164 May 29, 1998 Advisory Parks Commission 3830 Pilot Knob Road Eagan Minnesota 55122-1897 Advisory Parks Commission: This is a request to be added to the Agenda of the next Advisory Commission meeting on Monday, . June 15, to discuss shared parking between Advent United Methodist Church, located at 3945 Lexington Avenue South and the City of Eagan, and to review our preliminary design. Advent United Methodist Church is a steadily growing congregation whose continued expansion is anticipated well into the future. We are currently in the Design Development phase of a new 500-seat Sanctuary building project. Additional parking is needed to accommodate this growth, and while we are able to meet these parking requirements entirely on our own site, we see mutual benefit in sharing parking. Therefore, we propose building a portion of our parking on the adjacent property owned by the City of Eagan to serve both Patrick Eagan Park and Advent United Methodist Church. We believe there are significant benefits from this shared parking concept. The most important benefit is safety. This plan allows the access off Lexington Avenue to be relocated. The new entrance would be located to the south on City property directly across from Northview Park Drive, where there is a left turn lane available. Our plan also provides adequate circulation which makes access into and out of the =shared parking both safe and efficient. Finally, this plan allows for more green space on both properties than would be available if each owner built a separate parking facility. If accepted, we hope to move ahead promptly with this plan. Our goal is to begin Construction Documents this fall (1998) and to begin construction in the spring of 1999. We also want to discuss the financial and logistical aspects of this project to best meet the needs of both parties. Advent United Methodist Church will abandon the existing entrance off Lexington Avenue once the City of Eagan has completed construction of the new entrance. At this point, we will both be ready to proceed with the construction of the new shared parking. Exactly how this will finally be realized still needs to be reviewed. We look forward to discussing this with you further at the June 15, 1998 meeting. Thank yo so much for your attention to this matter. Since y Bruc Maus Buil ing Committee Chairman cc: Tom Egan, Mayor, City of Eagan Tom Hedges, City Administrator, City of Eagan Russ Nfatthys, City Engineer, City of Eagan Attachments: Reduced site plan - not to scale dk s rn • eev. J..=. 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I 00 C) I eTTFNTION NOKTHVIEW PARK TOAD 1 I TRAA WAD ''',1/~J~'T~/\''1'I1-r., ill Y ~[M w~fL1 ' .-TO T"ILS 4~ 0 ~ we u.rt © I vo..eroai .olt rq 1 IJIIIIiilil~iiiii~n i © 1 l Y 1 I I 1 ' 1 I I I I I I I ' IUN "NT?l 1 I I I I I I HOWWA I Y 1 I u I I Cty I I I 1 I I I I I ' i • I , , I 1 I I I I I ~ 1 1 I I I nlale~~*_x 1 ~v' . 1 now- -city of eagan MEMO TO: ADVISORY PARKS COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DOROTHY PETERSON, SUPERINTENDENT OF RECREATION DATE: JUNE 10, 1998 SUBJECT: WEEK-END MEETING SPACE - SOMALI COMMUNITY BACKGROUND: At the May 19, 1998 Building Eagan Action Team meeting (a collaborative of service providers in school district 196) an inquiry concerning the availability of week-end meeting space was raised. Ammed Mohamed, representing the immigrant (refugee) Somali families provided the following information as part of a request: Numerous Somali families have settled into Dakota County. The Wescott neighborhood and the apartments near Quarry Park are locations in Eagan in which Somali families are now living. Staff, through the Youth Development program, has met several of the families. The Somali family make-up in our city is primarily the mother and children. The fathers were either killed in the Somali civil war or are detained in Somalia. Mr. Mohamed and other adult males of Somali descent are concerned about the children's lack of male role models, lack of instruction in the Somali culture and lack of exposure to the teachings of the Koran. Since many of the children were born in refugee camps, they have no knowledge of traditional Somali ways. The Somali Community has begun meeting in an apartment each Saturday and Sunday for the purpose of adult males teaching the children about their heritage. Mr. Mohamed reported that in other areas of the Country, lack of this type of effort has in effect led to "lost children" vulnerable to gang and other antisocial behaviors. The apartment in which the group is meeting is too small. Mr. Mohamed has inquired about alternative space in schools and the library. The library is unable to accommodate the group and school space, though available, is too costly; approximately $200 per week-end, for the groups' small amount of resources. Staff has discussed this inquiry, the goals the Somali adults wish to achieve and whether a temporary meeting site in the Quarry Park shelter building would fill the need for the next six months. ~7- ISSUES: • The Quarry shelter is seasonably available on week-ends. However, availability would end with preparations for the outdoor skating season. • The established fee for use of a shelter building is $70.00 per day. In view of the Somali Community's stated limited resources, full fee would likely be out of reach. • Is the Somali Community a religious group? Past practice, as directed by the City Council, is to limit start up churches to 6 months in a City facility. • Is it within the Department's mission to play a role in assisting the Somali Community at this time? DISCUSSION: The availability of the Quarry shelter building and its proximity to several of the families would lend toward the temporary solution of space needs for the Somali group. Access would be within the normal week-end parks operations. The normal fee for use of the facility could likely be a deterrent to the Somali group. The primary compelling reason for staff to seek authorization to negotiate an affordable fee is the refugee status of the families involved. The question becomes, is that reason enough. A portion of the week-end program is teaching the Koran. The Somali intent, as known at this juncture, is of a different scope than that of building a religious community, i.e. a congregation as we know it. To classify this group as a religious group is somewhat of a misnomer. The 6 month limit on use of a shelter building has its roots in the impact of the winter skating program. The Department is unable to provide outside use of a building year around. Finally, a portion of the Department's mission is to meet the current and future needs of a diverse and changing population. The Somali families are a part of Eagan's community. Is assisting this group a precedent that needs to be set? FOR COMMISSION CONSIDERATION: The Commission is asked to provide direction to staff concerning the Somali Community's inquiry for week-end meeting space. If staff is to proceed, also to be considered are: • The duration of the reservation • An equitable fee range to be considered o~' TO: ADVISORY PARKS COMMISSION FROM: RICH BRASCH, WATER RESOURCES COORDINATOR DEPARTMENT OF PARKS AND RECREATION RE: NEIGHBORHOOD REQUEST FOR FINANCIAL ASSISTANCE TO EXCAVATE POND DATE: JUNE 11, 1998 Water resources staff met on May 26 with a neighborhood group in the Country Hollow area of Eagan located near the intersection of Diffley Road and State Highway 3. The residents are interested in pursuing City financial assistance to excavate a ponding area in their backyard. The pond - designated Pond JP-26.3 in the City's water quality plan - is approximately .15 acres in surface area and very shallow. The residents would like to have the Advisory Parks Commission act on their request at their July meeting. It may be appropriate to refer this request to the Natural Resources Subcommittee to analyze the request in more detail and possibly develop a recommendation regarding the matter for the APC meeting in July. A summary of the neighborhood meeting written by one of the residents is attached for the Commission's information. Staff will be seeking direction from the Commission on how to proceed with this issue. l Rich Brasch Water Resources Coordinator CC. Ken Vraa K~Lus 360 SOIAI HDA OFFICE. CENTRE 6600 FRANCE A* ~'FNUE SOUTH 1 1 FpINA. MN 33435-1803 MICHELLE L MACDONALD I kUI'HUNE: (610 926-6669 A T T O R N E Y S A T L A W FACSIMILE (612) 926.1501 June 11, 1998 VIA FACSIMILE 681-4360 Rich Brasch AND U.S. MAIL City of Eagan 3501 Coachman Point Eagan, MN 55122 RE: Pond Project, Pond JP-26.3 Dear Mr. Brasch: I enclose a memo reflecting the minutes of our meeting meld on Tuesday, May 26, 1998 with respect to the pond project. You stated that you would be introducing Mr. Markell to our project at the meeting to be held Monday, June 15, 1998. I also understand we have a slot on the agenda for Monday, July 20, 1998. I hope this memo will be helpful for you in introducing our issue to the commission. Please contact me if you have any questions or comments. Thank You for your consideration in this matter. Very truly yam, KALLAS & MACDoNALD LTD Michelle L. MacDonald Attorney at Law MLMljly O:W'M81M02AW1.02 Id , io'd ZZ:ZI 86, ti unC I0SI-9Z6-Zi9:X9d ply pleuoaDeW d sellpA TOSI 9E6 eT9 Memo To: 14 Neighbors Around the Pond ern: Michelle L. MacDonald & Chris Dunbar Date: June 2, 1998 Subject: Pond Project, Pond JP-26.3 A meeting was held on Tuesday, May 26, 1998 at Chris Dunbar's house with Rich Brasch, Water Resources Coordinator, City of Eagan. Representatives from Seven (7) homes around the pond attended including: Michelle MacDonald (also representing Mark MacDonald), Jim Davis (also representing Aiwa Davis), Dawn Haun (also representing John Haun), Chris Dunbar (also representing Matt Dunbar), Mary Unmacht (also representing David Unmacht), Deb Brook (also representing her husband), and Duane & Carole Menke. Residents are extremely concerned about the unsightly pond, which they characterize more as a swamp. Rich Brasch spoke and answered many questions. Apparently our goal should be to restore the pond to the original depth. He said that Jim Davis had contacted him about four years ago, and they had met before about the pond. A hard rain in 1990, and no groti4dcover on the pond whatsoever caused erosion which filled the pond with dirt. Rich explained that erosion control is difficult for the city to keep track of now, and was even more difficult in the late 1980's. Residents asked about recourse against the developer. Rich explained that they typically obtained guaranties from developers for two years. Rich brought a map of the city and demonstrated where our pond is located, and other ponds that drain to it. He said 220 acres come through our pond as "runoff." According to Rich, there is enough water coming through the system to have a deeper pond. He stated that clean up and excavating the pond to make it deeper is the reasonable strategy. Rich explained his robe. He is neutral and will explain to us the process to address the Advisory Commission. In the meantime, he will undertake to do an evaluation of the pond and explain how to request city funding. We need to present a request and the neighbors need show support to convince the city it is worth it. He explained that the pond went in about the late 80's for flood control. It acts like a sponge, and takes a lot of water in and out slowly. The city controls the water level. He explained raising the water level may be a problem because of the water "bounce" now. 31.. (-0 "J ZZ:ZT 86. TT unc LOST-9Z6-ZT9:Ke-~ P~~ PleuOGDeW 8 selfeA teST 9Z6 zt9 For excavation, Rich has estimated $15 a cubic yard. Our pond being a fifth of an acre, excavating out three additional feet would be about $11,000.00, if we go in that direction. Rich explained that the city has excavated ponds a few times, to his knowledge. He has overseen about eight to ten projects. Rich explained time is of the essence because the project list for 1999 is in the works. Excavation projects are generally done in the winter. The estimate includes carrying away the dirt. The estimate of $11,000.00 would be lower if we put the dirt around the houses. Residents expressed interest in doing so to extend their yards, however, Rich suggested that the dirt resulting from excavation would be filled with debris. Other residents said it would not solve the problem because the runoff from properties is how the pond got filled in the first place. Rich explained that the City has done projects before because it is beneficial to other lakes. There are 3,000 acres that drain into Fish Lakes. The City has an interest in projects that increase the quality of the water in that lake. Rich will analyze and see if the City can take it on. However, the City has limited dollars to do pond modifications. If there was an inlet or outlet block with respect to our pond, that would be a priority, and this will be part of Rich's analysis. Eagan has about 450 ponds throughout the city. Residents mentioned pollution. Mutant frogs have been found by some of the neighborhood children in our pond. Rich stated that he would be interested in some evidence of deformed frogs. Following the meeting, approximately eight dead fish were found in the pond. Photographs were taken by Anna Davis. Chris Dunbar brought up aeration units, which can deal with some of the debris in the pond by movement. Rich stated that the city does not do this with ponds, but residents can consider a fountain. Rich mentioned that neighbors in the Great Oaks Addition got together (and the city helped with manpower) to create a nice pond with a fountain providing for aeration. The City has control over the amount of water in our pond. The consideration for increase in the water levels, which may decrease the algae and make it look more like a pond include: 1) Will increasing the level or "bounce",cause property damage?; 2) When you raise the water level, flood pipes coming into the pond is difficult to get at. The question becomes can we raise the water level in a way that we can drop it down if there becomes a flooding problem. Rich does have a slot on the agenda for water quality issues the first Monday in July and has reserved this slot for our cause. The plan is to present our case to the Advisory Park Commission, with the help of Rich Brasch. He is putting it on the agenda for the third Monday in July (July 20). Their meetings are held at City Hall at 7:00. Residents should mark their calendar and do their best to attend this meeting to show their support. 4a.. ~0'd 2Z:ZT 86, ii unf IOSI-97-6-ZI9:xe-~ P~~ p(euocoeW 8 SPIIPN LOST 9Z6 ZT9 The City Engineer does have the power to raise the water. However, Rich explained we should pursue excavation first. If excavation is unacceptable, the second step would be to pursue cleanup and the raising the level of the water, but the above concerns would need to be addressed. He explained that we should try water dollars first, then we might want to talk to the City Engineer about raising the water level Jim Davis will take photos of the Pond as is. If any residents have photos of the Pond prior to the runoff situation ie. When you first moved in, when it looked good, this may also be helpful to demonstrate "before and after." We can present this memo at the request of Rich Brasch to Advisory Park Commission Chairman, Lee Markel. Rich has a monthly meeting on June 15 and will present the memo to Mr. Markell to give the Advisory Park Commission advanced notice of the request we intend to make at the July meeting. We ask that residents sign the attached letter to Lee Markell to show that the project is supported before the July 20 meeting. Rich Brasch can be reached at 681-4300. Follow up phones calls can be made with any questions. Any additional ideas are welcome. Thank you for your continued support. Michelle and Chris 0:0rVpM MOU9701.312 -i b0'd bZ:ZT 86. TT unf TOST-9Z6-Z19:`ced PI-I pleuOGDeW g seijeA TOST 926 ZT9 v MEMO city of eagan TO: ADVISORY PARKS COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS & RECREATION DOROTHY PETERSON, SUPERINTENDENT OF RECREATION DATE: JUNE 10, 1998 SUBJECT: TEEN CENTER BACKGROUND: At the May 18, 1998 Commission meeting, Commission members asked staff to pursue several avenues for additional information concerning a potential teen center. Attached is a memo from the Director to the Superintendent of Recreation which identifies the issuer to be reviewed. Information pertaining to design, security, staffing, maintenance, "blackout" periods, equipping and alternative uses of the space was requested. MEZZANINE LEVEL DESIGN: As the Commission may recall, the design brought forward in the Vincent/teen proposal does not meet fire code requirements. It becomes necessary then to re-think a potential design. Five issues come to bear: 1. Fire code 2. Heat 3. Cost 4. Security 5. Lighting Any changes made from the mezzanines current state have consequences. Short cuts such as a shorter wall and lower height of glass may save money on fire code requirements but would negate heating the space. The logical conclusion is that the glass and new wall on the west end must extend to the steel girders. One hour fire protection must be added to the girders within the space. This could be a ceiling or sprayed on protection. In addition, the east stair case must be enclosed, and the corridor from the lower level door to a building exit must meet the one hour fire protection test. No current source of heat exists for the mezzanine. Factored into the design must be a location for a furnace, and the furnace and ductwork. Current lighting in the mezzanine is minimal. Additional wiring and fixtures would be required. Double doors are suggested for the new west wall. The doors would provide arena staff the flexibility to move tables and other equipment into and out of the space for alternative Civic Arena uses of the mezzanine. Security would be accomplished via the locked double doors on the west end entrance and exit only down the east end stairs. For multiple use of the space, consideration should be given to storage of equipment designated for the teen center. Potential remodeling cost estimates should address: • Block west wall • Double doors • Glass front wall • Girder fire protection • Stairway and hallway enclosure • Furnace and ductwork • Wiring and fixtures • Storage room • Carpeting The "Mighty Kids" grants from the Minnesota Amateur Sports Commission are accepting facility upgrade applications. Success of an application would be an unknown for several months. MEZZANINE USE: If the mezzanine is finished, what are alternate uses? Several Civic Arena functions have used the mezzanine in the past; the expectation would be that those activities would continue. Examples are: the Eagan Hockey Association's registration, equipment exchange, booster club sales, Holiday boutique and the ice show reception. New potential co-users of the mezzanine create new expenditures. Senior citizens would require plumbing and space to brew their coffee. Tiny Tots equipment includes large toys and an array of craft supplies. BLACKOUT DATES: Which types of events at the Civic Arena would trigger "blackout" dates for a teen center? • All of the Eagan Hockey Association and ice show events mentioned above (plus set- up/take down time the day before and after). • All events that charge an admission fee - i.e. hockey games, ice show (Would spectators be allowed into the mezzanine space?) • Civic Arena shut down for maintenance periods of times. STAFFING A TEEN CENTER: The city division most experienced to a youth activity center is the Recreation Division. In staffing a teen center, the most satisfactory level would be to have one male and one female, college age student scheduled for each hour a teen center is open. Assuming a scenario of being open an average of 20-24 hours a week, a salary of $8.00-$8.50 an.hour to attract applicants, staff costs would be $384 per week or $14,200 for the school year. Being open year round would increase the staff expenditure to $20,000. The teen center budget would likely require another $2,000 for supplies, events and excursions, depending on the actual program offered. Staff could pursue grant funding for salaries, but few grants provide salaries and funding. It would only postpone the inevitable need, and the granting agency expectations to incorporate the expenditure into the Division's budget. In summary, an increase in the operational budget would be required for staffing. MAINTENANCE OF A CIVIC ARENA TEEN CENTER: The Civic Arena staff could provide light janitorial service to a teen center. The expectation would be that the teens would keep the center clean. Maintenance of locks, the heating system, and any other "system" related aspects would require attention from Arena maintenance. It would not be feasible for Arena staff to provide supervision of the teen center, given the responsibility of ongoing Arena operations - i.e. re- surfacing, skate sharpening, etc. ALTERNATIVE SITES: Staff have considered two alternatives, one being store front rental space. The attached information provided by JBL Companies shows a range of rates from various commercial spaces. Cedarvale is the least costly at an annual rate of $8.30 per square foot. A 3,000 square foot space would cost $24,900.00 a year; slightly over $2,000.00 per month. The potential advantage of store front space is its eligibility for Mighty Kids Grant funding for the first year. The down sides are a June 30, 1998 grant application deadline followed by the requirement for the City to continue the project in ensuing years. The alternative is the potential use of a Park shelter building as a teen center site. The major draw back is the period of December through February "blackout" for the winter skating season. During the rest of the year no after school or evening activity is held in any of the shelters on a continuing basis. The shelters are, however, equipped for pre-school programs and currently have no vending equipment for teens food needs. The mixed use of tots and teens could be manageable. Parking could be difficult at some shelter sites because of the community's use of outdoor facilities in the spring and summer. That community use will also generate interruptions from people coming into a building to use the restroom rather than using the exterior doors. OTHER SOUTH OF THE RIVER COMMUNITIES: Staff have spoken with other neighboring communities concerning their efforts to create a teen center. Several plans are in progress. The City of Burnsville is renovating a maintenance building and are vitalizing grant money from the District 191 Family Services Collaborative to fund a teen center staff position. Parks and Recreation are working with a core of teens to plan the center. The City of Apple Valley included a teen center in its recent bond referendum. Teens, Recreation staff and adult volunteers are working to plan the center and its activities. A teen center exists in the City of Farmington. It is located in the old middle school in the downtown area. Staff is provided by Community Education through its Youth Development funding; Recreation staff is liaison. Much like the Eagan initiative, Farmington teens at "Seize the Day" program sponsored by Dakota Healthy Communities, initiated discussion with community leaders concerning a teen center. A core group of 8-12 teens worked hard to get donation, a TV and other equipment. The teen center opened a year ago. The Farmington experience since then has been that the teens do not come to the center as much as was hoped for. The first experiment was to be open Wednesday, Friday and Saturday evenings; 4 or 5 teens would come. The center tried being open Monday-Thursday evenings with the same result. Special events, however, draw larger attendance. This disappointing result occurred even with vigorous promotion at the high school. The teen board acknowledges that most teens are too busy to come to the center. Discussion currently underway is to extend the center to Middle School students. The Community Education intern in a leadership role for this project is leaving. The City and School District are unsure as to how they will continue to staff the center. FOR COMMISSION CONSIDERATION/DISCUSSION: The commitment of Eagan's core group of teens is strong and admirable. Perhaps an experiment is called for prior to the expenditure of capital dollars or rent money. Any experiment would require and identification of the Recreation Supervisor responsible for the project and an amendment to the Department budget to cover teen center staff salaries, supplies and an estimate on costs for two or three special events. A participant fee would be charged to help cover costs. NOTE: The City Council will be in workshop session on Tuesday, June 23, which would be an excellent opportunity for the commission to present a recommendation regarding the teen center concept. - - - - - - - - - - NEW CONSTRUCTION ION EXISTING CONSTRUCTION . o0 p ,e e o I. i G~~•~y'. - , I EX-15TING FR+ FLOQFt~ i i EL. • 9~4'-b i i i lu-d r5-" L LAI [1~UPPER LOWER FLOOR PLANt JUN- 8-9B MON 7:26 AM JBI.. COMPMIES FAX NO. 612 686 6113 P. 2 JBLCompanies 1380 Corporate Center Curve - Eagan, Minnesota 55121 Commercial Real Estate Services, Inc. Phone (612) 686-0212 Fax (612) 686-6113 June 2, 1998 Ms. Dorothy Peterson Parks & Recreation City Of Eagan 3 830 Pilot Knob Eagan, MN 55122 Dear Dorothy: Pursuant to your request for rental rates regarding a Teen Center the following will give you an idea of price ranges for a 3,000 to 5,000 square foot space. Building Net Rate CAM/Tax Comments 1. Di-Mey Square $11.00 $7.20 Currently no space 2. Promenade $17.00 $8.50 You build out after Vanilla shell 3. CedarVale $5.00 $3.30 No tenant Improvements at this rate. 6,000 sq. ft., on corner, easy access. This is a sampling of what is available. We can sit down and compile the actual requirements and do a valid search, plus look at purchasing or build to suit. Should you wish to get fluther involved please let me know. Sincerely, e on President R=95% 612 686 6113 06-08-98 08:34AM P002 #34 MEMO - city of eagan TO: DOROTHY PETERSON, SUPERINTENDENT OF RECREATION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: MAY 19,1998 SUBJECT: TEENS At last night's Commission meeting, the Commission continued its discussion of the teen issue. I thought the Commission had an excellent dialog with some good thoughts expressed. The Commission asked that we pursue the following for our next meeting. • Can we provide a layout drawing of the mezzanine, which would show the teen area at this location. We should also have building inspections review this for code compliance. It might be helpful to have our Civic Arena construction manager give us a cost projection to do some of the work based on this drawing. • How would security be handled for this space? • How would the department propose to handle staffing of the teen center; who, when and at what cost? • If there are alternative locations, identify them. • Staff previously identified possible space conflicts or "blackout" periods in which the teen center would have to close because of other arena activities. We need to identify these periods better. • The Commission asked if the space has opportunity for other uses during daytime hours when school is in session; i.e., Seniors, card groups, tots, etc. Identify the needs and the possibilities. • What is the probable maintenance cost for the teen center; how would this be handled and by whom? Is this the Civic Arena's responsibility, the community, teens or the City's? • Who would be responsible for equipping the teen center? • Have the teens talked to the "Y" about their proposal? • The Commission would like to have some discussion with the teens. A special meeting or workshop session was suggested. • Has a survey been done of the teens or does the survey done by the City or Search Institute address the issue of what teens want. • Additional information is needed on the funding of the teen center. I believe the Commission wants to know if there are solid commitments (and how much) that have already been made as contributions to the teen center. We should also look at possible grant funds that could be applied for. Youth initiative legislation? Some of this information will have to come from the teen group. When you discuss this with them you need to communicate that the Commission was supportive, but felt there was not enough information yet to make a recommendation to the City Council. Responses to the above, along with what has already been presented, should help the Commission and ultimately the Council reach a conclusion. cc: Tom Hedges, City Administrator ADVISORY PARKS COMMISSION EAGAN, MINNESOTA MINUTES OF REGULAR MEETING OF MAY 18,1998 The regular meeting of the Advisory Parks and Recreation Commission was called to order on May 18, 1998 with the following Commission Members present: Terry Davis, Barbara Johnson, Bonnie Karson, George Kubik, Lee Markell, Daryle Petersen, and John Rudolph. Members not present included Jerry Farlee, N. Mark Filipi and Michael Vincent. Staff present included Ken Vraa, Director of Parks and Recreation; Dorothy Peterson, Superintendent of Recreation; Paul Olson, Parks Superintendent; CJ Lilly, Parks Planner/Landscape Architect; Rich Brasch, Water Resources Coordinator; Gregg Hove, Forestry Supervisor and Cherryl Mesko, Secretary. AGENDA George Kubik moved, Terry Davis seconded with all members voting in favor to accept the agenda as presented. MINUTES OF REGULAR MEETING OF APRIL 21,1998 George Kubik moved, John Rudolph seconded with all members voting in favor to accept the minutes of the regular meeting of April 21, 1998 as presented. DEPARTMENT HAPPENINGS Items highlighted by Director Vraa included the May 4 public meeting to discuss trail clearing in the winter, near completion of weed spraying the major park areas, play structure installation at River Hills Park, completion of the 4-year prairie restoration management plan at Thomas Lake Park, distribution of the Summer/Fall brochure, 200 youth participants at the annual baseball clinic, 300 youth participants at the annual softball clinic, the beginning of EAA summer sports, the slight decline in sand volleyball team registrations and the first year of Cricket being played at Walnut Hill Park. Member Markell asked how many hours of work are provided by the Sentence to Serve work crews. Hundreds, Superintendent Olson responded. Member Kubik commented on the successful Arbor Day celebration. Member Petersen asked if responses had been compiled relative to the trail clearing survey. Director Vraa responded that the Public Works Department is compiling that information. CONSENT AGENDA There were no consent items for the Commission to review. DEVELOPMENT PROPOSALS LEXINGTON 2ND ADDITION - HOME DEPOT Coordinator Brasch provided a brief background of this item noting that Home Depot, U.S.A. is proposing to build a 132,000 square foot retail store on a site located west of Lexington Avenue at Northwood Parkway, south of the USPS bulk mail facility in the SE 1/4 of Section 10. Advisory Parks Commission Minutes of Regular Meeting of May 18, 1998 Page 2 Relative to water quality, Brash noted that this development is located in the LeMay Lake watershed just north of Eagan Promenade and east of 35E. Runoff from this site will travel through a number of already constructed nutrient traps before reaching LeMay Lake, which is one of the City's seven Class I water bodies. The wetland inventory for the site shows two wetland complexes; a .62 acre Type 2/6 in the northcentral portion of the site and a 3.25 acre which occupies much of the southeast portion of the parcel. The developer is proposing to fill all of the .62 acre wetland (16% of the wetland area on the site).Given the location of the wetland near the central portion of the site, the guided land use and the fact that less than 20% of the jurisdictional wetland area on-site will be filled, and Brasch noted that an unavoidable impact funding would seem reasonable. Per the Minnesota Wetland Conservation Act, Brasch explained that a minimum of 1.14 acres of additional wetland credit must be generated to meet the mitigation requirements. The developer proposes to use a rough graded area just south of, and contiguous with the large wetland in the southeastern corner of the site. After further discussion, Lee Markell moved, Barbara Johnson seconded with all members voting in favor to make the following recommendations the City Council relative to Lexington 2nd Addition - Home Depot: 1. This development shall be responsible for a cash parks dedication and a cash trails dedication. 2. The Tree Preservation Plan shall be approved as proposed with the following conditions: The applicant shall install sixteen (16) Category B mitigation trees, (or an equivalent combination of Category A or Category C trees). These 16 mitigation trees are in addition to any City of Eagan landscape requirements. Tree Protective measures (i.e. orange fabric silt fence or 4-foot polyethylene laminate safety netting) shall be installed at the perimeter of the Critical Root Zone of significant trees/woodlands to be preserved. No grade change, construction activity, or storage of materials shall occur within this fenced area. The applicant shall contact the City Forestry Division at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan. Grading plans for the utility easement areas shall be reviewed by the Forestry Division for tree preservation mitigation. 3. The developer shall meet water quality mitigation requirements entirely through on-site ponding. The pond should have a minimum wet volume of 2.3 acre-feet and shall meet the City's Detention Basin Design Standards. 4. The wetland mitigation plan dated May, 1998 should be approved, assuming the allowable development intensity allowed on the site will be decreased by the City. 5. The upland buffer around the remaining jurisdictional wetland (Pond DP-6.2) should be extended a minimum distance of 30 feet back from the delineated edge of the wetland. 6. It is recommended that the parking be reduced by 5-10% with the removal proposed on the eastern portion of the site to allow for the 30 foot wetland buffer. BLACKHAWK ACRES 5TH ADDITION - MENDOTA HOMES, INC. Director Vraa introduced this item noting that Mendota Homes is requesting a Preliminary Subdivision to create four lots for the construction of two two-unit townhomes on property currently platted as Outlot A, Blackhawk Acres 2nd Addition east of Robin Lane. Advisory Parks Commission Minutes of Regular Meeting of May 18, 1998 Page 3 Coordinator Brasch explained that this development is adjacent to Pond AP-27 and in drainage basin A downstream from Blackhawk Lake. Because the wetland associated with Pond AP-27 is large and a designated recreational water body, an ungraded, un-maintained buffer extending 30 feet back from the edge of the wetland is being recommended. The revised grading plan, however, shows filling of about 800 square feet of the jurisdictional wetland. This issue for Commission consideration is whether to recommend to the City Council that the 30 foot wide buffer be required, which would cause significant alteration of the development plan, or omit the buffer condition. Forestry Supervisor Hove stated that there are 17 significant trees identified in the tree inventory. The application as submitted will result in the removal of three significant trees (40%) which is less than allowable limits, therefore there is no required tree mitigation The representative from Mendota Homes stated that they are proposing to build two, two unit townhomes. They are hoping to provide a transition between the two buildings and by doing so it places one of the buildings within the 30 foot upland buffer area. The only way to prevent that would be to connect the two buildings. Member Markell asked what the land use was between the two buildings. The developer responded that it was open space and that by separating the 4 units into two buildings it provided a logical transition to the adjacent single family properties. Several options were discussed relative to moving buildings to the west to maintain the buffer zone as well as leaving the buildings where they are. Coordinator Brasch interjected that a combination of landscaping for wildlife habitat and native grasses could be incorporated into the plan if the Commission allowed the buildings to stay where they're currently located. Member Kubik thought it would be appropriate to look at tis type of landscaping as long as the developer worked closely with staff to make sure the area was protected as much as possible. Member Davis added that by keeping the area in natural grasses it would catch the run-off from the home before getting into the wetland. After further discussion, Daryle Petersen moved, Terry Davis seconded with all members voting in favor to make the following recommendations to the City Council relative to Blackhawk Acres 5`h Addition - Mendota Homes, Inc.: 1. This proposal shall be subject to a cash parks dedication and a cash trails dedication. 2. The Tree Preservation Plan shall be approved as proposed with the following conditions: 4 Tree Protective measures (i.e. orange fabric silt fence or 4-foot polyethylene laminate safety netting) shall be installed at the perimeter of the Critical Root Zone of significant trees/woodlands to be preserved. No grade change, construction activity, or storage of materials shall occur within this fenced area. 4 The applicant shall contact the City Forestry Division at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan. 3. The development shall be subject to a cash dedication in lieu of on-site ponding. 4. The developer shall work with staff to preserve an upland buffer extending 30 feet back from the edge of the jurisdictional wetland. 5. The developer shall bear the cost of vegetating the upland buffer as approved by staff and will advise potential owners that the area is to be maintained as such. Advisory Parks Commission Minutes of Regular Meeting of May 18, 1998 Page 4 OLD BUSINESS TEENS Director Vraa noted that at the April 20 Commission meeting the issue of a teen center was brought forward with a proposal from the YMCA and another proposal presented by Michael Vincent. Vraa reviewed the highlights of each proposal, the memo from Chief Gaegan outlining existing centers in other communities, the memo from Building Inspections relative to a teen center at the Civic Arena, a memo from Jerry Farlee regarding the Recreation Sub-committees review of this issue and the concerns identified by the sub-committee. Director Vraa stated that staff is looking for input and direction from the Commission. Member Kubik identified several questions he had relative to the Civic Arena proposal. He asked to see more detailed layout drawings, asked for clarification on how security would be handled, how staffing would be funded, further clarification of conflicts between arena events and the center's use and also suggested that alternate locations be considered. Member Johnson expressed her concerns for the location as well and concurred that other options should be explored. She noted there were no provisions for cleaning/trash removal and wondered what the budget impact(s) would be relative to code issues. Another concern was a clear understanding of who would be coordinating the Civic Arena teen proposal and who would be responsible for paying the bills and making sure that everything was funded appropriately. Johnson also noted that the cost to put in activities would need to be addressed as well. Member Petersen commented that the Recreation Sub-committee met on May 3rd and had invited the YMCA to participate. The Y did not attend and Petersen asked if they'd met with any of the youth groups to solicit their input. Superintendent Peterson responded that the Y had not met with any youth groups to her knowledge. Member Davis felt there needed to be a clarification of the $55,000 cost associated with the Civic Arena proposal. The YMCA is looking for a $75,000 contribution from the City, however, it doesn't appear that the teens that have been meeting are interested in their location. Davis suggested that the Y be encouraged to talk with youth groups. He felt that the Municipal Campus was a great central location and the Civic Arena allows for alternate uses by other organizations. Davis suggested that a workshop setting may be a better way to discuss this issue further. Member Johnson asked if more teens could be brought into this workshop session for their feedback Member Karson concurred suggested that it would be important to hear from a more varied group of teens. Member Rudolph suggested more dialogue with the outside partnership to clarify the funding of the Civic Arena proposal. It was the consensus of the Commission that a workshop be scheduled which would include an expanded audience of teens to better review this issue. Superintendent Peterson suggested that Commission Members attend the next teen meeting scheduled for May 30th. Advisory Parks Commission Minutes of Regular Meeting of May 18, 1998 Page 5 SKYLINE DISPLAYS Director Vraa recapped the Commission's visit to the site with Skyline Displays. The developer was very receptive to the ideas presented to them including removing the garden plots, moving the proposed amphitheater and re-working the roadway and ponding needed on the site. They are proposing to return to the Commission with revised site plans and elevations at a future meeting. Member Johnson asked if the responsibility for maintenance had been identified. Director Vraa stated that had not been addressed as yet. Member Davis asked if there was consensus that this is an acceptable spot for a park. Vraa responded that the developer has been getting feedback from the Commission solely to determine if the concept would be possible. Member Davis reiterated his concern that the City not create unrealistic expectations for the developer should the determination be made that this is not a preferred location for a park and a cash dedication is required. Member Markell stated that the developer is aware that this is a preliminary concept being explored. NEW BUSINESS There were no new items for the Commission to review. PARKS DEVELOPMENT UPDATE WALDEN HEIGHTS UPDATE Parks Planner Lilly noted that the development plans for Walden Heights Park are proceeding as planned. He shared pictures of the site's existing condition and then reviewed the location of the trail. Director Vraa added that staff is planning to grade and seed the site this year with the balance of the park construction scheduled for 1999. WATER RESOURCES UPDATE ICE POLICY Parks Planner Lilly noted that the development plans for Walden Heights Park are proceeding as planned. He shared pictures of the site's existing condition and then reviewed the location of the trail. Director Vraa added that staff is planning to grade and seed the site this year with the balance of the park construction scheduled for 1999. Coordinator Brasch provided a brief background and introduced Brian Jensen, a Burnsville High School senior working on this project as part of a school project. Mr. Jensen explained that he had conducted the background research and drafted several policy alternatives as a project for an advanced placement class in government policy. The Natural Resources Subcommittee met to provide direction and feedback. Brian provided a very extensive and thorough review of his research and proposal for ice safety warning including bodies of water without public access points, bodies of water with public access points and unnatural conditions caused by the City. He then reviewed the purpose and need for a policy, a proposed policy, procedure and responsibility for such a policy. One of the suggestions brought forward was a warning policy for those bodies of water that contain formal public access points. It was felt that by placing general signs warning of the potential danger at public access points the public would be alerted to the potential of injury or death which would allow them to decide whether to proceed at their own risk. Bodies of water that do not provide public access points would have no signage posted. Advisory Parks Commission Minutes of Regular Meeting of May 18, 1998. Page 6 Member Petersen commended Brian for the extensive background work he had done on this project noting that the Natural Resources Sub-committee had met twice with him. Petersen noted that the policies proposed are an accumulation of good work and reflect the discussions that occurred. He continued that the Commission will need to decide which policy to take forward to the City Council. Petersen opined that recommending no signage seems to be in the best interest of the City. Members Johnson and Rudolph agreed with the recommendation for a no sign policy. Member Davis asked if this issue was discussed with the City attorney. Brian responded that the City attorney was provided with a copy of the policy but had not responded to date. Member Davis opined that a legal opinion should be included prior to sending a recommendation to the City Council for consideration. Member Karson added that by posting signs it could open the City up to "detrimental liability" and also supported a no sign policy. After further brief discussion, Daryle Petersen moved and Barbara Johnson seconded a motion to recommend to the City Council that a "no sign policy" for ice safety be approved pending review by the City Attorney. Member Kubik again suggested waiting until after the City attorney had reviewed this issue before proceeding to the City Council. The motion was called. Those voting Aye included Bonnie Karson, Daryle Petersen, John Rudolph and Barbara Johnson. Those voting Nay included Lee Markell, George Kubik and Terry Davis. The motion carried. Commission Members concluded with their thanks to Brian for an excellent report. OTHER BUSINESS AND REPORTS There were no Other Business and Report items for the Commission to review. ROUND TABLE Member Markell suggested prioritizing open space funds for future consideration. Member Davis asked for an update of the playground that was encroaching upon City property. Director Vraa reported that it had been removed within the time frame set by the City. ADJOURNMENT With no further business to conduct, George Kubik moved, John Rudolph seconded with all members voting in favor to adjourn the meeting. The meeting was adjourned at 9:40 p.m. Secretary Date