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08/17/1998 - Advisory Parks & Recreation Commission AGENDA ADVISORY PARKS COMMISSION EAGAN, MINNESOTA Monday, August 17, 1998 7:00 PM Eagan Municipal Center City Council Chambers A. 6:00 PM - Tour River Hills and Woodhaven playgrounds, Civic Arena/Pool B. 7:00 PM Regular Meeting 7:00 pm C. Call to Order and Pledge of Allegiance 7:02 pm D. 10 Year Award - Julie Kugler 7:03 pm E. Approval of Agenda 7:08 pm F. Approval of Minutes of Regular Meeting of July 20, 1998 7:09 pm G. Visitors to be Heard 7:10 pm H. Department Happenings Pages 3-4 7:11 pm 1. Consent Agenda 7:20 pm (1) CSM Properties - Final Planned Development Pages 5-14 J. Development Proposals 7:21 pm K. Old Business (1) United Methodist Church Shared Parking Pages 15-34 7:22 pm (2) Don Grant Request to Purchase Property Pages 35-36 8:00 pm (3) Skyline Displays Update 8:15 pm (4) Faithful Shephard Field Use Agreement Pages 37-42 8:20 pm L. New Business M. Parks Development Update 8:25 pm M. Water Resources Update 8:30 pm N. Other Business and Reports (1) Reforestation Committee Update 8:35 pm (2) Subcommittee Updates 8:40 pm (3) Pool Update 8:42 pm 0. Round Table 8:45 pm P. Adjournment 8:50 pm The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities, and employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or status with regard to public assistance. Auxiliary aids for disabled persons wishing to participate are available upon request at least 96 hours in advance of the event. If a notice of less than 96 hours is received, the City will attempt to provide the aids. ADVISORY PARKS COMMISSION 1998 MEETING SCHEDULE NAME Feb Mar April May June July Aug Sept Oct Nov Dec ]an 16 16 20 18 15 20 17 10 19 16 14 Terry Davis x 0* x x x x Jerry Farlee x x x 0* x x N.Mark Filipi x 0* X 0* X 0* Barbara Johnson Secretary 0* X X x x x Bonnie Karson x x x x X 0* Steven Knutson X O* Resigned 31;17198 George Kubik x x x x x 0* Lee Markel( Chair x X X X 0* X ')aryle Petersen 0* X x x x x John Rudolph V.Chair x X x x x x Michael Vincent x x x 0* x x Recreation Sub-Committee Natural Resources Sub-Committee Land Acquisition Sub-Committee John Rudolph Daryle Peterson Lee Markell George Kubik Michael Vincent Terry Davis Jerry Farlee St pup K A'' Mark FiliP Barbara Johnson Bonnie Karson UPCOMING MEETINGS: OPEN ISSUES 1. Tour of Community Centers in other cities 2. Commission Review Workshop August 10, 5:00 p.m. Acquisition/Development Sub-Committee (Shared Parking/Don Grant) 3. Spring Maintenance Demonstration 4. Recognition of Sharon Holbeck MEMO city of eagan TO: ADVISORY PARKS COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: AUGUST 12,1998 SUBJECT: AUGUST 17 COMMISSION MEETING The August Commission meeting will be preceded with a tour of the newly installed River Hills Park and Woodhaven Park playgrounds. A visit to the Civic Arena and Aquatic Facility to get an update of their progress will conclude the tour. Please meet at the east entrance of the Municipal Center at 6:00 p.m. if you wish to join the tour. The Acquisition/Development Sub-committee had also agreed to meet at 5:30 p.m. to discuss the Don Grant proposal. They will meet in the employee lunch room. Following the Call to Order and Pledge of Allegiance, a 10-year award will be presented to Julie Kugler, a seasonal recreation staff member. After a brief review of Department Happenings and with only one Consent Agenda item and no Development Agenda items we will move quickly to Old Business. Follow-up discussion of the United Methodist Church shared parking will occur based on the Acquisition/Development Sub-committees two previous meetings. A resident will also be present to share concerns regarding the request. Mr. Grant's request to have the City purchase his property will also be a follow-up discussion from the same sub-committee meetings. There have been no specific updates from Skyline Displays but the Commission will be asked to review the Faithful Shepherd field use agreement. Updates for Parks Development, Water Resources, Reforestation Committee, Sub-committees and the Aquatic Facility should be brief. We received a request from Mr. Forsberg to seek the return of dedicated parkland which was initially placed on this agenda, however, Mr. Forsberg has not responded regarding appearing at this meeting. Enclosed for your information is the letter received from Mr. Forsberg along with my response. Following adjournment, the Commission is asked to meet briefly to discuss potential names for the aquatic facility. A memo is enclosed to provide you with some background. This should be a fairly brief meeting but could get longer depending upon how creative you want to be! As usual, should you not be able to attend the tour or meeting, please call 681-4661. Eagan Parks and Recreation Department Happenings August, 1998 1. The Eagan Arts and Humanities Council was the beneficiary from the Espress Fest proceeds. The group should receive approximately $1,000. 2. The Department has run concessions for two Eagan Athletic Association tournaments, grossing nearly $3,000. One tournament, the men's class D region, remains. The 63 team field should keep concession workers busy. 3. Sonya Rippe has accepted the Sports Program Supervisor position in the Department. Her primary responsibilities will be adult sports. Sonya coordinated the summer adult softball season. She will direct the men's class D tournament, has fall softball ready to begin on August 17 and is taking registrations for fall basketball and volleyball teams. She has certainly hit the deck running. 4. Becky Schmid is the new skating school director. She takes the reins with the fall session for which registrations are now being taken. 5. The bicycle trail kiosks continue to be elusive. The base map has been completed. Vendors recommend cabinetry, however have no solutions for condensation problems. Staff are continuing to probe in the hopes of finding a vendor that can produce what is envisioned. 6. The City Council has requested additional information concerning a potential teen center at the Civic Arena, alternative sites, budgetary considerations and potential partners. Staff will meet with a representative of the teens to corral the teens' vision. We adults may be on a separate wave length. 7. Staff will be meeting with representatives of Coca Cola to begin working out the specifics of the recently approved agreement between the City and the corporation. The partnership begins on September 1. The Civic Arena, Family Aquatic Center and the Lexington Diffley Athletic Fields soft drink operations are all within the scope of the agreement. 8. NYSCA coaches training for soccer and football occurs on August 11 and 12. EAA fall soccer has registered 2,000 youngsters, up from 1,700 a year ago. The field space needs for this fall program are not a problem. The fields do result in miles and miles of painted lines! 9. The Departments' summer activities for youth are almost complete. Recreation staff will be reporting to the Commission at the September meeting. 10. Brad Eller, who interned with the department two years ago and has been working with the Quarry Park program of Youth Development for the past several months will provide leadership for the Youth Development Program during Loudi Rivamonte's maternity leave. Said leave could begin any minute. 11. Staff are working with the Friends of the Farm and the Convention and Visitors Bureau to plan Lone Oak Days. The festival is held at Holz Farm, from 4:00-8:00 PM on Friday September 18 and from 10:00 AM-8:00 PM on Saturday September 19. This is a CVB event, Friends of the Farm are responsible only for activities their volunteers can provide. 12. The August 7 Fun on the Farm Camp was postponed to August 12 due to rainy weather. Since the Farmer's Union camp staff are at the end of their season, let's hope that the weather cooperates on the 121h 13. The installation of a new playground structure at Woodhaven Park has been completed. The Twin Cities Tree Trust provided assistance with the installation of a new timber border. Work crews have now shifted to Highview Park and begun the installation of the new play structure. 14. Work continues on the new service buildings at Lexington-Diffley. The east building exterior is nearly complete and much of the effort has now shifted to the west building. Completion is expected by mid- September. 15. It continues to be a season of "feast or famine" for the turf grasses. Recent rains have produced another flush of growth necessitating the use of all available mowers. 16. A contractor has been selected for the construction of a new open side picnic pavilion at Lexington-Diffley. Work is expected to begin in early September. The wooden beams salvaged from the old City Hall building will be used in the roof system. Much of the base prep work will be done by city staff to reduce the cost. 17. Post season grading and leveling on many infields is nearing completion. Staff has begun the layout of soccer and football fields for fall programs. 18. City staff salvaged the filtration, heating and treatment systems from the wading pool prior to its demolition. The play elements were also saved. Nearby trees were moved to other areas on the campus. 19. A contractor has been selected for the color coating of hard courts throughout the system. Work is scheduled to begin in early September. 20. A Dakota County sentence to service crew recently completed the mulching of trees and landscape beds in numerous parks and on the municipal center campus. 21. The reforestation committee created at the request of the city council as a result of the May storms has met several times. They are hopeful of providing up to 1,000 trees at a minimal cost to residents to aide with reforestation. 22. Forestry staff has undertaken a Buckthorn central project at Trapp Farm Park in the area of the pavilion. Both chemical and mechanical means are being used to eradicate this invasive, unwanted visitor. 23. The city has assisted a neighborhood group in obtaining a grant through the MnDOT Community Roadside Landscape Partnership Program to plant over 500 pieces of plant material in the 35E corridor to abate sound. The planting will be completed by volunteers next spring. G:ruth/august department happenings 4 MEMO city of eagan TO: ADVISORY PARKS COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: AUGUST 13,1998 SUBJECT: CSM PROPERTIES BACKGROUND CSM Properties is requesting Final Planned Development approval to allow the construction of two office/showroom buildings upon a 5.8 acre parcel of land located south of Lone Oak parkway and east of TH 149 (Dodd Road). The property is legally described as Lot 1, Block 1, Blue Ridge Second Addition. The northerly office/showroom building measures 32,290 square feet in size while the southerly structure measures 34,244 in area. The site is relatively flat and was rough graded as part of previous area development. There is no significant vegetation within the interior of the site. There are however, a number of deciduous tree stands located along the perimeter of the property. This item is scheduled for consideration at the forthcoming August 25, Advisory Planning Commission. PARKS/TRAILS DEDICATION This proposal would be subject to a cash parks dedication and a cash trails dedication. TREE PRESERVATION There are no tree preservation issues associated with this development. WATER QUALITY/WETLANDS This development is located in drainage basin F in far northeast Eagan. The development will generate stormwater runoff that will be discharged to Pond FP-7, a designated nutrient trap. This parcel received subdivision approval from the City in the late 1980's prior to the date of adoption of the water quality management program and is therefore grandfathered with respect to the dedication requirements of the program. Thus, there is no water quality mitigation that will be recommended for this development. There are no jurisdictional wetlands on this parcel. FOR COMMISSION REVIEW: 1. This development shall be responsible for a cash parks dedication. 2. This development shall be responsible for a cash trails dedication. Location Map Sub'ect Site O o g • sr 4 J 111M dw ~t! jj ~ MWY, N.,k ~ f e ! 6 ~,i A ~ ® +Y,~htvpKA TLE-1 16 FY -1 1000 0 1000 Feet Development/Developer. CSM Properties Application: Final Planned Development Case No.: 01-FD-10-07-98 N City of Eagan W* E S City of Eagan Community Devoiopment Department PROJECT DATA a SITE LEGAL. DESCRIPTION: 41 LOT 1, BLOCK I BLUE RIDGE SECOND ADDITION I ZONED: 1'U ~j ca SITE AREA: 259.244.0 S.F. 100.0% BUILDING AREA: 06.534 S.F. 26.9% u g PERVIOUS AREA: 75,478 S.F. 29.8% e".@ IMI'F.RVIOUS AREA: 108.178 S.F. 43.9% -..ate 0 AK U IIIJILDING ARAMAY USAGE: OFFICE SIIOMROOM/IIIGII TECH. OFFICE t • IIUILIIING "A" AREA: 32.290 S.F. IIUILDING "B" AREA: 94,244 S.F. bUILDING IIF.IGIIT: 10'-0" CLEAR 0 101 l ~ ~ °atwe a I~I(IJ CONSTRUCTION TYPE: IIN s PARKING 1.\a \ I I I 1 t F PARSING REQUIRED , , / > \•pp I OFFICE i , z• \ / > - S 507. t/}• LIIG. = :19.267 S.F. / li . > F•' ItO% lIF GROSS OF'F'ICE AREA / q,~~ Ci' ~i DIVIDED BY 150 S.F. OF 1TALLS % /f I 99.267x>0 I:,o=177 s• \ / , \ 177 STALI S REJUIRED r / l\%` \ \b: 1 , DUrI DINC•,A••\\ / tt \ \ ~ MAN l1FAl'TURINt: 25% OF IILDG. = 10.:1:19 S.F. I STALL PROVIDED PER 400 S.F,__ iu°s • _ / \ \ t t 42 STALLS STORAGE 25% OF IILUG. = 16.9:14 S. F. ~ - t; \ \I ~ lO STALL PROVIDED PER 2,000 S.F. - 8 STALLS REQUIRED N 1+ .f \ TOTAL -i - \ ~~a as \ 227 STALLS REQUIRED PARSING PROVIDED 9-0'• x Itl'-(I" STALLS 210 o%Si ~•1- 1 /N-` > \ %+y AC•CES5..LE STALLS 19 STALLS J ._r ' - - _ -1 _ • °f TOTAL STALLS PROVIDED 229 I \ I I \ `«,\a LLrm -1 \ ~M I I ( a• fall is - 1 S7°NY 1. 'R it, _ pla.a tl.lz~l m •N NfxM> UJI MATERS ROAD W W SITE PLAN SCALE 40•-0" ROR'rll NVId 8OOIJ u011eAol of KsM _ , :,•o °i " VI0S37N1N~~q,,'//V •NV0VV3 O'74.I i.•.. r.F . f. ' [YY Sd31VM alli v. •V ~ I ®Z / / \ \ eau: \ is LL';x FLOOR PLAN (BLDG. A) _ e„ cola NVId 800IJ Ru na+uw ew rrr 7 uoile to loo YVSD .':':a vlosahm 3 K.TM;:e Sam M 2Hl LZV ? ? r Q - I~ LL. • ~ I I T! p - ~ LLi9 LL FLOOR PLAN (BLDG. B) ya„us ~n r+as 1 ~ 1 ~ 7x+xe SN011VA313 u011EJO d0) ~~5~ s. 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AIYNIPI •1111 '1••. v re 7n •w 7a;- 0'' r uo .t0 s'fJ ' a' '2~ VIOS3NNIN NVOV3 ti" S2131VM 3Hl ..1,.11.1... 1.¦ i..,O, 41 f f; ~ f ti{1i11111 Bill II \ 'fir = I III f / f 'ool e t ~ 1,% I - ~ 1 f Air \ J_ f 1 f/ - \ , UTILITY PLAN NV'.e JdVJSU I AdVNIMI Jdd Ndod3 • aot1-e.zod.ioD NS vtos~Mr+ SHaVM BH l sue n _ EE ~ SHif ! x ~ - r W \ i WE / Y \ / ~.LI \ a I -.1 at/02i S831vM LANDSCAPE PLAN z- ' MEMO city of eagan TO: ADVISORY PARKS COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: AUGUST 14,1998 SUBJECT: ADVENT UNITED METHODIST CHURCH SHARED PARKING ISSUE: The church is seeking permission to develop a joint access and shared parking lot at Patrick Eagan Park. BACKGROUND: The City received a request from United Methodist Church at the June Commission meeting for a shared parking lot at Patrick Eagan Park. The Commission indicated its willingness to work cooperatively with the church pending further review, resolution of cost sharing and clarification of engineering issues. At the July meeting, the item was referred to the Acquisition/Development Sub- committee, which met on Monday August 10th. The church architect and a member of the church building committee were present at the meeting. The church has the necessary zoning to move ahead with this building project and could, subject to meeting the requirements for parking on their site and set back requirements, proceed with a request for a building permit. This assumes that the church would keep their existing access on Lexington. NEIGHBORHOOD MEETING: At the suggestion of City staff, the church notified adjacent property owners of their intention to expand and held a neighborhood meeting on Thursday, August 6th. Apparently only three neighbors attended that meeting and no objections were voiced. Staff, however, received a call on Friday following the meeting inquiring as to when this item would appear on the Commission agenda because this individual was opposed to the parking lot expansion in the park. The attached petition was received on Monday, August 10th with a copy distributed at the sub-committee workshop that evening. PETITION ISSUES: Staff called the petition writer in response to the petition. As it affects the park, the writer makes note of the "undeveloped natural park" designation of the park. In this instance the writer misunderstood the intent of the designation. As the Commission knows, the park has been defined as "undeveloped" meaning that there is no master plan and that no development has occurred to significantly alter the site for use. The City Council previously asked the Commission to begin development of a master plan for this park's development, but this was placed on hold by the Council earlier this year, giving work priority to the construction of the arena addition and the aquatic facility. The intent voiced by past Commissions is that the park is to be "a natural park with a nature center theme". It has also been considered as a possible location for an amphitheater. Relative to traffic issues, staff believes that the closing of the current church entrance in favor of alignment with Northview Park Road would improve traffic patterns. This would eliminate the cross over that occurs between southbound traffic on Lexington wanting to make a left turn onto Northview Park Road and the northbound traffic making a left turn into the church. The current access into the park is proposed to be left open, but may close with future park development. A concern expressed was that no one wants to see a lot of asphalt in a parking lot. That has been the same objective of the Commission when it reviews projects and makes recommendations. Their objective has been to not overbuild the parking, but insure that when there are parking needs, that they try not to let it overflow onto residential streets. Staff is of the impression that this agreement provides for that opportunity. Building a parking lot that meets the every day needs of the park, but provides for expanded parking on the church property when needed seems to be a good solution. PONDING / STORM WATER Shown on the concept plan is a storm water detention pond. This pond has been sized to accommodate the church and city parking lot. The outlet for the storm sewer was indicated as being directed to the west to McCarthy Lake, however, this route would be destructive of trees. The church's engineer has been asked to determine if the water could be directed back towards Lexington Avenue or to the south to connect to a storm sewer that was put in several years ago. A third alternative was also suggested for review. COST SHARING The church has proposed sharing the cost if the project is to proceed. Although no dollar amounts have been attached to the project at this time, only the percentage of cost sharing has been addressed. Not enough design effort has gone into the project at this time because of the uncertainty of whether this concept would be advanced further. PHASED APPROACH: One of the discussions the sub-committee had was relative to timing. Because the park does not have a master plan, it's uncertain as to how much is enough parking. What has been presented appears to be enough, but it could be too little or too much! Because of this uncertainty, an option presented by the sub-committee is to not build the parking lot in the park with the church construction, but provide the road access. The City could build none, or only a portion of the parking lot at this time, until a plan has been developed for the park. FOR COMMISSION ACTION: To review the request and proposed cost sharing for an access road and parking lot at Patrick Eagan Park. Approve/deny recommendation made by the sub-committee with or without modifications. Al city of eagan MEMO TO: ADVISORY PARKS COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: JUNE 119 1998 SUBJECT: REQUEST FOR JOINT PARKING LOT - ADVENT UNITED METHODIST ISSUE: Advent United Methodist Church is proposing the joint development of a parking lot to facilitate the church's planned expansion and to meet future needs of Patrick Eagan Park. The church is seeking direction on their proposal. BACKGROUND: The church, located immediately north of Patrick Eagan Park, is proposing expansion of the church to meet the needs of a growing congregation (see attached letter). As part of their planning, they are proposing to close the current entrance to the church from Lexington Avenue in favor of an access that aligns with Northview Park Road and Lexington Avenue. Such an access would occur on City park property. This concept was discussed with the church and City staff several years ago after the McCarthy property was acquired. EXISTING CONDITIONS: The site is in the Southeast Quarter of Section 22. The church has a separate access from Lexington Avenue, which also serves as a driveway/dropoff for the church. Patrick Eagan Park has a separate access south of the former McCarthy house now used by the Arts and Humanities Council. To the north of the McCarthy house is a tree nursery. The driveway into the church is in conflict with the southbound Lexington traffic that makes a left turn on to Northview Park. A left turn lane is provided for southbound traffic on Lexington Avenue, however, northbound traffic wishing to make a left turn into the church entrance creates a conflict with the turning movements from Lexington to Northview Park Road. (See attachment for current and proposed conditions.) PROPOSAL In addition to the relocated access drive, the church is showing a new traffic circulation plan and expanded parking. The expanded parking would be on both properties. This parking would serve the church and the future development of Patrick Eagan Park. A joint powers agreement for use of the shared parking could be developed to accommodate both church and park activities. The proposed parking lot layout provides 116 spaces on the church property and 84 on park property. A trailhead is also proposed west of the parking lot. This reflects the City's previous thoughts that a trail connection could be made from City Hall to Patrick Eagan Park, to the east to Northview Park and beyond. Also shown is a storm water detention pond, presumably to contain water from the hard surfaces on site. No engineering review has been done at this preliminary stage of design. The church is asking to review the logistics of this proposal and the, financial implications of this issue. They also hope to begin construction of their expansion in the spring of 1999. DISCUSSION: The church's proposal is based on a concept discussed years ago when the church was first built, and as recently as last year with City staff. The shared parking can be a benefit to both the church and the park, although the parking needs of the park have not yet been determined. Commission Members may recall that the Council asked that a preliminary plan be developed for Patrick Eagan Park this year. This was placed on hold because of the extraordinary amount of work in the department this year and next. However, with over two hundred combined parking spaces, it would seem that this would certainly be an adequate number of stalls for a typical park of this size if the intent is to focus on some type of environmental education facility. It's likely that with this parking design, the existing access into the park would be closed completely, or at least, closed for public use and retained for park maintenance access. The new access would be much safer for park patrons. This detail could be determined much later in the process. The issue of cost sharing is up for discussion. Staff has not done any calculations to determine costs on the park parcel, although it's not uncommon for parking costs to be $800- 1,000 per stall. The existing nursery would also have to be moved. Some of the tree stock is still too immature to be relocated to parks while some could be planted if needed. FOR COMMISSION ACTION: The Commission is asked to consider the church's request. Representatives of the church will be present to respond to questions. 34.9 888 ~0 I I t ' l i 4 88\4 437.Of ayz eel i ~A - - - h aN s~.t~ \ 1 I f I ?Ye - ra 9Yh l 20_0 F 8 2.0 y1L ~ eseD2.5 roov 88 7' \ / I 6yr1 I 3 m 1 f:i•lL~ J fECr~E n OL.>J~:f~ \ / / I EASGMENT \ T~ .690 '.t.f I M i ~T. e 4 -h , Q'I 4 ~Y P / / ` ~ 'PkCf• ~ T 9 1 L~F ~r Sv~•.o+vc I I ase.s - - L se. ee~e e~° " I I J3oJ3.0 .[IYs rY: 2 L'c,.nE \nCE w~N11GP~Sw-fJS Q ~)I III I\ I I r 2S'O, I f~~ ~O °10 uN' c; i.. i Cn L I 912. o FIT! I I I "j' I 1 !!,f IF f spy,., is I " ~ III ! , U nv'o, I 1 1 p 2 0 15 D' 2s 1 aY es6r T--; ZSo I t [~/I~- - ~I t~t . . , e IRtPf=S -F ~~yy~e.c,.,b Lor e~trs ~J/ S,TE ur"rG1 L J[ Isau : i I L I I 1 ea6 1437.0' apa J3~o e~2 ij ADVENT UNITED- METHODIST CHURCH / BRUCE A. MAUS 1586 Sherwood Court Eagan, MN 55122 Home Phone: (612) 452-3164 May 29, 1998 Advisory Parks Commission 3830 Pilot Knob Road Eagan Minnesota 55122-1897 Advisory Parks Commission: This is a request to be added to the Agenda of the next Advisory Commission meeting on Monday, . June 15, to discuss shared parking between Advent United Methodist Church, located at 3945 Lexington Avenue South and the City of Eagan, and to review our preliminary design. Advent United Methodist Church is a steadily growing congregation whose continued expansion is anticipated well into the future. We are currently in the Design Development phase of a new 500-seat Sanctuary building project. Additional parking is needed to accommodate this growth, and while we are able to meet these parking requirements entirely on our own site, we see mutual benefit in sharing parking. Therefore, we propose building a portion of our parking on the adjacent property owned by the City of Eagan to serve both Patrick Eagan Park and Advent United Methodist Church. We believe there are significant benefits from this shared parking concept. The most important benefit is safety. This plan allows the access off Lexington Avenue to be relocated. The new entrance would be located to the south on City property directly across from Northview Park Drive, where there is a left turn lane available. Our plan also provides adequate circulation which makes access into and out of the .shared parking both safe and efficient. Finally, this plan allows for more green space on both properties than would be available if each owner built a separate parking facility. If accepted, we hope to move ahead promptly with this plan. Our goal is to begin Construction Documents this fall (1998) and to begin construction in the spring of 1999. We also want to discuss the financial and logistical aspects of this project to best meet the needs of both parties. Advent United Methodist Church will abandon the existing entrance off Lexington Avenue once the City of Eagan has completed construction of the new entrance. At this point, we will both be ready to proceed with the construction of the new shared parking. Exactly how this will finally be realized still needs to be reviewed. We look forward to discussing this with you further at the June 15, 1998 meeting. Thank yo so much for your attention to this matter. Sincy y ;rl Bruc Maus' Building Committee Chairman cc: Tom Egan, Mayor, City of Eagan Tom Hedges. City Administrator, City of Eagan Russ Matthys, City Engineer, City of Eagan Attachments: Reduced site plan - not to scale dk o~v , 1 "«.4=' i i i E a*v•r.. r / 1 - - - - - - - - - - - - - ' P C ? ytiz. I II 1~' 1 `I ~ fIMlC lIi I • +l 'i I; I I- _ I` X'.---__ I 1~ ~n+-1~1 tI I r• - 1~.{~, ...z 1. ,.per u~as~ f1uK 1 7! I a ' ~ j ' ItnsTUl~ , 111; . , 1 ~ ' 1 sl... ICJ ~ 00 -^012 ~a I elv op .w ~ } 1 f s,o~r ~ iTKA ©i AI IOO AI? Oi I I I I ! 1 ` ~ti fNwfM waM„ 1 I I I ` I I it III I ; i -.8 20 • slaw IleTwrlw NORTHVIEW PARK OAC ~ 1 IIII I TRAL leas ..I. S. rK ca. M.~ ~ 'I I I TO VIALS i ..r. Di I I I +O_iS- ~qi 1pi oil IIIIIIIIIIIRIIIIIIn I 1 I Fr ' ,TiN GNnlJt 1 E elcssream , rlarle 1 al•. city of eagan MEMO TO: ADVISORY PARKS COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION C.J. LILLY, PARKS PLANNER DATE: JULY 16,1998 SUBJECT: COST ESTIMATE FOR JOINT PARKING LOT ADVENT UNITED METHODIST CHURCH BACKGROUND At the June Commission meeting, the Commission heard a request from Advent United Methodist Church to develop a joint parking lot. The lot would be designed to serve the parking needs of both Advent United Methodist Church and Patrick Eagan Park. A new entrance would be aligned with Northview Park Road. This location will enhance the safety of access to both facilities. The church currently has 84 parking spaces and is proposing 32 additional spaces on their property. The City would build an 84 car parking lot on park property, which would provide a total of 200 shared parking spaces. Patrick Eagan Park is programmed to have a future environmental education facility. A parking lot of this size should be adequate to satisfy the park's future needs. EXISTING CONDITIONS The proposed site at Patrick Eagan Park is currently being used as a tree nursery. The soil has been ideal for growing healthy trees for the City's parks. The cost estimate includes relocation of select nursery stock within the park. At this time an alternate nursery site has not been identified. DISCUSSION Staff has made a revision to the plan and eliminated a drive aisle. Attached is a revised layout plan. Based on this plan, a preliminary estimate for development has been made. The cost of the parking lot at Patrick Eagan Park is estimated in the range of $175,000-200,000. This estimate includes the following elements: 1. Relocate select nursery trees. 2. Storm water detention pond. 3. Provide erosion control. 4. Catch basins and storm sewers. 5. Concrete curb and gutter. 6. Bituminous parking lot paving. 7. Parking lot lighting. 8. Pedestrian trails. 9. Turf establishment. This estimate does not include engineering and design, soil correction or addition, material imports/exports to balance the site. Advent United is to prepare a proposal for cost sharing regarding this project. FOR COMMISSION REVIEW In the absence of a proposal for cost sharing, this is provided as background information. At such time as a proposal is received, the Commission can consider all the variables in determining the level of participation between the City and Advent United Methodist Church. May 29, 1998 Advisory Parks Commission 3830 Pilot Knob Road Eagan Minnesota 55122-1897 Advisory Parks Commission: This is a request to be added to the Agenda of the next Advisory Commission meeting on Monday, June 15, to discuss shared parking between Advent United Methodist Church, located at 3945 Lexington Avenue South and the City of Eagan, and to review our preliminary design. Advent United Methodist Church is a steadily growing congregation whose continued expansion is anticipated well into the future. We are currently in the Design Development phase of a new 500-seat Sanctuary building project. Additional parking is needed to accommodate this growth, and while we are able to meet these parking requirements entirely on our own site, we see mutual benefit in sharing parking. Therefore, we propose building a portion of our parking on the adjacent property owned by the City of Eagan to serve both Patrick Eagan Park and Advent United Methodist Church. We believe there are significant benefits from this shared parking concept. The most important benefit is safety. This plan allows the access off Lexington Avenue to be relocated. The new entrance would be located to the south on City property directly across from Northview Park Drive, where there is a left turn lane available. Our plan also provides adequate circulation which makes access into and out of the shared parking both safe and efficient. Finally, this plan allows for more green space on both properties than would be available if each owner built a separate parking facility. If accepted, we hope to move ahead promptly with this plan. Our goal is to begin Construction Documents this fall (1998) and to begin construction in the spring of 1999. We also want to discuss the financial and logistical aspects of this project to best meet the needs of both parties. Advent United Methodist Church will abandon the existing entrance off Lexington Avenue once the City of Eagan has completed construction of the new entrance. At this point, we will both be ready to proceed with the construction of the new shared parking. Exactly how this will finally be realized still needs to be reviewed. We look forward to discussing this with you further at the June 15, 1998 meeting. Thank you so much for your attention to this matter. Sincerely Bruce Maus Building Committee Chairman cc: Tom Egan, Mayor, City of Eagan Tom Hedges, City Administrator, City of Eagan Russ Matthys, City Engineer, City of Eagan Attachments: Reduced site plan - not to scale dk ~3.. Bruce Maus 750 South Plaza Drive, Ste. 201 Mendota Heights, Minnesota 55120 July 21, 1998 The Honorable Thomas Egan Mayor, City of Eagan 3830 Pilot Knob Road Eagan Minnesota 55122-1897 Dear Mayor Egan: The Congregation of Advent United Methodist Church would like to propose a joint work effort with the City of Eagan to provide a shared parking facility that we believe will enhance safety, green space aesthetics, and convenience. Parking spaces will be located on Church property at 3945 Lexington Avenue and on City property located directly to the south at Patrick Eagan Park. The entire parking area will be available for use by the Church and the City of Eagan. This project will primarily include the following work: • Close existing church access off Lexington Avenue. • Add new access off Lexington Avenue at Northview Park Road. • Add 84 new parking spaces on City of Eagan property. Advent United Methodist Church would like to propose the following distribution of costs and responsibilities to accomplish this task: DESIGN Civil Engineering Design 75% Advent United Methodist 25% City of Eagan CONSTRUCTION Close existing access off Lexington Avenue 100% Advent United Methodist Add new access off Lexington Avenue at Northview Park Road 100% City of Eagan Add 84 new parking spaces on City of Eagan Property 25% Advent United Methodist 75% City of Eagan Any work on Church property 100% Advent United Methodist Landscaping on City of Eagan property including removal of existing nursery 100% City of Eagan LEGAL City Attorney to draft all legal documents for Church review. MAINTENANCE Snow removal for snowfalls 3 inches or greater 100% Advent United Methodist Sealing and repairs on City property 100% City of Eagan Sealing and repairs on Church property 100% Advent United Methodist Please feel free to contact me with any questions or comments. Sincerely, Bruce Maus Building Committee Chair Advent United Methodist Church cc: Thomas Hedges, City Administrator SHK/dmk di 111ELCHERT / BLOCK ASSOCIATES ANC. ENGINEERS • SURVEYORS • LANDSCAPE ARCHITECTS August 6, 1998 Ms. Sara Kelsenberg RB Architects 750 S. Plaza Drive Mendota Hts., MN 55120 RE: Advent United Methodist Church Dear Sara: Per your request Melchert/Block Associates (MBA) met with the city of Eagan Engineering Department on July 21s` to discuss site improvements to the Advent United Methodist Church. City staff present at the meeting were John Gorder, Design/Development Engineer, and Richard Brash, Water Resource Coordinator. Mr. Gorder and Mr. Brash were present to address questions related to city ponding requirements and city design criteria. The city of Eagan has stated that a storm water sediment basin will be required to control sediment rates as well as control the storm water discharge rates. The city of Eagan requires all developers or individuals making significant changes to existing site conditions on their property to create sediment basins prior to discharging storm water directly into a Class II pond such as McCarthy Lake. City officials will require that the pond design meet the city of Eagan's guidelines for sediment basin design. Potential locations for the sediment basin were discussed. However, city staff stated that further discussions between the city and owner would be required. MBA has reviewed the pre and post development conditions for the Church property. The following is a summary of our finding and our recommendation for controlling the site drainage. Pre-development The church parcel consists of approximately 4.66 acres. The existing site drainage on the church parcel can be divided into two drainage areas, an area north of the church, Area 1, and an area south of the church, Area 2. Area I consists of the backyards of the single-family lots north of the church property line and the open space north of the church. Area 1 totals 3.96 acres of which 3.82 acres is green space and 0.14 acres is church roof area. Area 2 consists of the open space south & west of the church, and the church parking lot. Area 2 totals 1.88 acres of which 1.25 acres is roof and parking and 0.63 acres is green space. Hydrologic calculations were conducted to determine the 100-year, 6" storm event peak discharge rates for Areas 1 & 2. Drainage form Area 1 (5.18 cfs) 367 EAST KELLOGG BLVD. • ST. PAUL, MN 55101-1411 • 612-228-9564 • FAX 612-223-5857 currently discharges into an existing catch basin with no outlet and an open rock bottom. Drainage from Area 2 (7.72 cfs) currently drains to a depression located on the southwest side of the church property. This depression has a 12" corrugated pipe as an outlet and discharges off-site to Patrick Eagan Park. Post-development • Once site improvements have been completed, one drainage area will remain. This drainage area will include all of the Advent-Methodists Church property as well as the north half of the Teen Center parcel. This drainage area will total 9.21 acres of which 5.46 acres will be green space, 0.72 acres roof area, and 3.03 acres parking lot. Once the site improvements are completed, site drainage will be routed through a sediment pond prior to discharging into McCarthy Lake. The increased impervious areas due to site improvements will generate an additional 5-cfs of storm water from a 100-year, 6" storm event. The city of Eagan will require that the increase in storm water runoff be discharged into a sediment basin. The sediment basin was sized for a 100-year storm event with an outlet sized to discharge less than the predevelopment discharge rates from Areas 1& 2. MBA has estimated that the proposed pond will require a wetted surface area of 15,580 sf with a permanent pool depth of six feet. Based on our calculations for a 100-year, 6" storm event, the maximum bounce experienced in the pond will be 2.4 feet with a surface area of approximately 19,500 sf. Recommendation Melchert/Block Associates recommends that improvements to the Advent United Methodist Church comply with the City of Eagan requirements for storm water ponding. Once developed, storm water runoff from the site should be collected by catch basins and conveyed through storm sewer pipes into a newly excavated sediment basin. The basin should be designed according to MPCA guidelines and sized for a 100-year event. Discharge from the retention basin will be conveyed through a pond skimmer outlet into McCarthy Lake. The discharge rate from the sediment basin should not exceed the pre-development discharge rates from the Church and Teen Center parcels. Please contact me if you have any questions regarding our recommendations. Cordially, Melchert/Block As ociates J ph M. Samuel, P.E. Senior Engineer !!re ?TATIVn&3 •s sne AMOLAIMA AY p0 -o.w ~aM*COw>AAm m.n O•r w rwMr.wus,tTG b \ / ~~wn 4 ~ /~~IAQ MAM W Y m. \ 1 ~wre m 1 w e. M p ~ mspfmv%m Ivm ow WMIG" so 1 DIM - - wm~ ! rr? ~ 7OfAl AA tr 0. SM !tt A-f VMFLM1 L - I LOPOO94M PLAN dp.40M Mm rLOG MAM C 7Tia I A-* NUPAM / WrAl* A-4 NrLL %LTIOrb / 06TALf Al rAWKILLI413" %i I www~ I A A IrLlL1mA FLNlf/ 1 I MI~tOIL6AT70wf 0-1 1{OWAMOV A4 NM UTI • •4 •4 • T 17 11 I s-s e0o?rLw~+tRAN/rOrlf WrA" K-1 MCA /BafT Sit 1N•I $4 r4MtWAiINl6 I -f w INAG nA* FL • 'r' yylLL ::t LYIRMAf ILAIM room P-"I lllOTf a.... (IOIRAW i0~1 W'MOMR I" © G °o G G •Pr~~MMP.PG'Y W APOY,.M. NORTHVIEW PARK OAO ,PAL "m „PAL/ ,4 OTFT..FFT I LL I I 10 11 -LTTI U (11lwj11IIIII~llllIt G6 GOO rGOGfoG , ~ ~ , A1P~PW r11 SITE PLAN-SCHEME A N" 'FULL. I-. AO'-a RTC 1TATIlTIOs for sefe WitrtA w foo tua•rcwaiwe •s, OM w MM•Y. 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PIDTTs3 4 `w~i~"w~i "m.ec ` t~aweOi tow~o'oge earr f ~ww~~~awn,warwbr NORT YI ?ARK ItO1v TAI cons, SITE PLAN-MINI MUM 1 fcKe , . ca•a NORTH 7 August 7, 1998 Ken Vraa Director of Parks & Recreation 3830 Pilot Knob Road Eagan, MN 55122 • EXPANSION OF PARKING LOT FOR THE UNITED METHODIST ADVENT CHURCH • FUTURE DEVELOPMENT OF THE PATRICK EAGAN PARK • SAFETY ISSUE CONCERNING THE INTERSECTION OF LEXINGTON & NORTH VIEW PARK ROAD Recently the surrounding neighbors of the United Methodist Advent Church (located on Lexington Avenue) were asked to gather to discuss the expansion of their facilities and how it could possibly impact us. These are my concerns: EXPANSION OF PARKING LOT FOR THE UNITED METHODIST ADVENT CHURCH First and foremost, I live directly on the other side of Lexington (1099 Northview Park Road). I see on a daily basis that this church is very active. There are cars coming and going from the facility all day long, almost every day. I recognize the fact that they do need to expand their parking. I am not against the church's expansion, but I TRULY OPPOSE their expansion of their parking lot into the City of Eagan's "green space" (specifically the "nursery area"). All of the city maps that I have seen indicate that the "nursery area" is part of the City of Eagan's park system. That .is the main reason I built my house where it is. It was considered "Green Space" not a parking lot space. Patrick Eagan Park, as I understand, is designated as a "undeveloped natural park". There is parking space behind the "Art House" which at this time appears to be more than sufficient. - I have yet to see cars parking all over the grass at the Patrick Eagan Park or people rushing over to the church parking lot because there wasn't enough room at the Park to park. .I am asking that the United Methodist Advent Church to go back to the drawing board and consider expanding North of their current facility, rather than West for the present time. Utilize the remaining Western part of their property for parking. I do not want to see Eagan lose "Green Space" to more asphalt. United Methodist Advent Church needs to utilize their own property's "Green Space" that they already own in a more efficient manner before they approach the City of Eagan and the taxpayers. 0 I STRONLY OPPOSE the expansion of the United Methodist Advent Church's parking lot into the City of Eagan's park system! It sounds "nice" that the United Methodist Advent Church is willing to share in the expense of creating the parking lot, but who will plow it? At who's expense? What about up-keep? I realize we are a growing community, but the papers are indicating that we are almost at full capacity. Where in the immediate area, is there suddenly going to be an influx of people flocking to Patrick Eagan Park that we need additional parking? If Patrick Eagan Park is to continue to be designated as a "undeveloped natural park", why would the citizens of Eagan want a paved parking lot? FUTURE DEVELOPMENT OF THE PATRICK EAGAN PARK Is there a plan to change the status of the Patrick Eagan Park from a "undeveloped natural park" to "developed"? Why would Patrick Eagan Park ever need an additional 200 parking spaces? Even a county park doesn't have 200 parking spaces for a designated undeveloped park. The idea behind a "undeveloped natural park" is to keep it that way... NATURAL, UNDEVELOPED. If on the other hand, Patrick Eagan Park is on the books to be converted, it seems quite apparent that the natural layout of the park is already in place. There already exists and entrance way to the park and all of the parking is behind the "Art House". I STRONLY OPPOSE additional parking on the North or East side of the Art House. Leave it green, leave it natural! Heck, my daughter just went the Eagancology Camp at the Art House to learn about "Ecology" and then we pave the "green space" This was a City Sponsored Parks & Recreational class! What message is that sending to my child and the rest of the community? SAFETY ISSUE CONCERNING THE INTERSECTION OF LEXINGTON & NORTHVIEW PARK ROAD I realize that this may not be your department, but it may apply to you since it has to do with the Park System/ United Methodist Advent Church issue because the church wishes to change the location of the entrance to their church parking lot. - if not, PLEASE pass this concern onto the appropriate person(s). The intersection of Northview Park Road & Lexington is very dangerous... I know this because of my physical location. Every morning while eating breakfast, I watch "Road-Rage" at its best. Drivers are constantly bumping into the rear-end of one another because they want to make a right or left turn onto Lexington. People jump out of their car to yell at the guy behind them for tale gating. A near-miss of a sudden head-on collision because someone wanting to turn left onto Northview Park Road while a driver coming from the South, going North, doesn't slow down. The one thing that really gets on my nerves is when a driver going North on Lexington suddenly decides to turn right onto Northview Park Road and they don't slow down enough to make the turn! At least once a week this past summer I have witnessed drivers nearly side-swiped a car sitting on Northview Park Road waiting to turn left onto Lexington just because they didn't slow down before turning! For the last 4 winters, these same types of drivers have ended up sliding into my yard. Thus, every Spring I have to go out and fix my grass or my flower garden. In one particular incident, after a snowfall in late October, this same incident happened when a pedestrian was standing on the North comer (next to my flower garden) waiting to cross the street when a driver didn't slow down and took a right hand turn onto Northview Park Road. Needless to say, the pedestrian jumped out of the way when the driver ended up hitting the stop sign and finally landing in my yard. - The time I realized what I just witnessed, found a winter coat to cover my pajama's and ran out to make sure no one was killed, the driver had backed up his car, propped the stop sign up and took off? The pedestrian was still standing there in complete shock! I didn't report it to the authorities, because what could I report? Neither the pedestrian nor I had a license If you check your police records, I'm sure you will find that I have probably called 9-1-1 a few times a year because of incidents at the intersection. I've also called the Police station asking them to patrol more frequently to keep speeding down on Northview Park Road as well. The Police Force has done an excellent job of reducing speeding on Northview Park Road, and I hope they continue to do so. However, I also believe that some credit should be given to the City Planners in building the additional ball fields on the corner of Lexington and Diffley. That alone has reduced the amount of traffic in the Lexington Square Addition. As far as my property and damage done to it. Come next spring, I `m thinking that if my flower garden is damaged again, my tree or the grass for that matter, I'll be billing the City of Eagan for the repair and replacement of my property. Thus, they will be need their "nursery area" located in the Patrick Eagan Park just to keep me and anyone else with property damage in flowers, grass, and trees. The other problem is plain and simple, it is very difficult fora pedestrian to be able to cross Lexington because the speed limit is somewhere in the range of 45-50 mph. I strongly suggest that the intersection of Lexington and Northview Park Road have a 3-way Stop Mo. I strongly oppose a Stop Light because I believe that the drivers would only try to run the light - heck they can't even slow down for a turn! If a stop sign is not feasible, is it feasible to have the speed limit changed? Don't be surprised if someone is actually killed in Lexington/Northview Park Road intersection and a lawsuit ends up on the front door-step of City Hall all because no one took responsibility to put two poles up with a piece of tin saying "STOP". In summary, PLEASE consider a stop sign for the intersection of Lexington/Northview Park Road. Encourage the United Methodist Advent Church to utilize their own property in the most efficient manner and leave the City of Eagan's Park System a city park NOT a parking lot. And lastly, if the Patrick Eagan Park is designated "'undeveloped natural park" leave it just that NATURAL, UNDEVELOPED! Sincerely, Christine M. Nelson 1099 Northview Park Road Eagan, MN 651-454-0401 651-306-4212 (W) CC: Tom Colbert - Engineering Tom Egan - Mayor Pat Geagan- Chief Police United Methodist Advent Church is going to ask the City of Eagan (August 17, 1999) to agree to remove the "nursery stock" area of the park along Lexington and in its place a parking lot that will be mutually developed, landscaped, and most likely maintained by both the City of Eagan and the Untied Methodist Advent Church. Thus, eliminated "Green Space". United Methodist Advent Church believes that the Patrick Eagan Park as well as the Art House will have a larger demand in the future thus needing more parking. However, if that was truly factual, users of the Patrick Eagan Park would be utilizing the churches current park lot due to overflow in the park. At the present time, that is not happening. Our argument is that the Art House has been developed to conduct classes in a natural environment surrounded by NATURAL and UNDEVELOPED This is a petition to STOP United Methodist Advent church and the city of Eagan from mutually expanding parking onto the adjacent city property designated as "undeveloped natural park"! We want Patrick Eagan Park to be left as a "undeveloped natural park" - - more specifically leave the park nursery a park nursery. NAME ADDRESS PHONE # d /098 -~7~- 1O v Inp 3 1 T , S Z 1. LA 3 41 T42 7 3 (df7/~ ~cg ee -~n I, jL2. W,2,~ V,-F),.S:LAA ~,f- J ~3 This is a petition to STOP United Methodist Advent Church and the City of Eagan from mutually expanding parking onto the adjacent city property designated as "undeveloped natural park"! We want Patrick Eagan Park to be left as a "undeveloped natural park" - - more specifically leave the park nursery a park nursery. NAME ADDRESS PHONE # MEMO city of eagan TO: ADVISORY PARKS COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: AUGUST 12,1998 SUBJECT: DON GRANT PROPOSAL TO SELL PROPERTY BACKGROUND: At the July Commission meeting, Mr. Grant presented a proposal to sell his property to the City for park purposes. It was recommended that the Acquisition and Development Sub-committee meet and further review the issue. On Monday August 11th the sub-committee (Lee Markel, Terry Davis, Michael Vincent and Bonnie Karson) met at Mr. Grant's home to review the property in person. ADDITIONAL QUESTIONS: The sub-committee had additional questions regarding the property and home which Mr. Grant answered. The house has three bedrooms, a finished basement, and was built about 1962. The home is in good to very good condition having been well maintained and taken care of. The septic system is in good condition, but will have to have a new holding tank to meet January 1,1999 Statutes that require a hard bottom tank. The well is in good condition with a new pump having been installed within the last seven years. Mr. Grant says the water is excellent and would recommend that the City, if it were to acquire the property, continue to use it. Following the tour, the sub-committee had a brief discussion about some of the issues concerning this proposal. The sub-committee will meet again at 5:30 p.m., August 17 to continue the review process. Questions that still remain include: • What use can the house be put to in the short term and long term? • If the parcel is used for public purpose, will the private road that now serves the parcel be adequate? • What will be the reaction of the two neighbors that also share the private road if this is the only access and it's used by the public? • Is this the biggest priority for land acquisition? • What is the fair market value of the property? (Mr. Grant has stated that he will be selling the property regardless of the Commission's decision, but because of the impending assessments associated with the public works project, there may be an advantage to the City to acquire the land at this time) • Has an appraisal been done on the property? No. There has not been a determination that one is needed. A decision to do one might be made at the public hearing scheduled for Sept. 1. • How long would the property to the south of Le May Lake be left open and undeveloped? The City has not been contacted about the development of this property. (A portion of this undeveloped land will be required for park dedication thus providing a contiguous land parcel along the south end of the lake, which could potentially include this parcel.) • Could the house be moved if it's not suitable for public use? FOR COMMISSION ACTION To review the proposal to acquire the Grant parcel and make a recommendation to be forwarded to the City Council. city of eagan MEMO TO: ADVISORY PARKS COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: AUGUST 13,1998 SUBJECT: FAITHFUL SHEPHERD CATHOLIC SCHOOL DRAFT FIELD USE AGREEMENT BACKGROUND: At the June meeting, the Commission reviewed and tentatively approved the concept of developing a shared field use agreement as appropriate park dedication for the Faithful Shepherd School. The draft agreement has been prepared. DRAFT AGREEMENT: Attached is the draft agreement that has been sent to the school's representatives for review. As of this date they have not yet responded to any changes or additions they may feel are appropriate. The agreement essentially follows the same format that exists with the public schools where there is a shared park/school grounds. In the agreement, the school is responsible for construction and the City will assist with the maintenance of the grounds. Each entity is responsible for its own insurance liability in case of accidents or claims. Seasonal hours of use are defined, but both entities understand that events beyond those hours are permissible provided there is communication in advance. FOR COMMISSION ACTION: The Commission is asked to review the draft agreement and make a recommendation to the City Council to approve/disapprove the field use agreement with Faithful Shepherd School to meet the park dedication requirement. 1 SENT BY: 8- 6-98 ; 15:59 ; SEVERSON SHELDON-' 612 681 46124 2/ 5 FAITHFUL SHEPHERD CATHOLIC SCHOOL OMMY AND TIE CITY OF EA GAN PARK DEDICATION AND USE AGREEMENT THIS AGREEMENT is made this _ day of 1998, by and between the CITY OF EAGAN, a Minnesota municipal corporation (hereinafter the "City") and FAITHFUL SHEPHERD CATHOLIC SCHOOL, a Minnesota non-profit corporation (hereinafter the "School") (collectively referred to as the "Parties"). WHEREAS, the School as acquired approximately 26 acres of land adjacent to Yankee Doodle Road for the construction of a school (hereinafter referred to as the "Property"); and WHEREAS, the School has submitted a development plan to the City relative to the construction of a school and other improvements on the Property; and WHEREAS, the City and the School have joint needs to provide athletic fields (hereinafter "Athletic Fields") for use by the School's students and the citizens of the City; and WHEREAS, the development of the School site with the Athletic Fields will provide benefit to both of the Parties; and WHEREAS, the City and the School desire to work together to meet the needs of the citizens and students relative to the use and maintenance of the Athletic Fields. NOW, THEREFORE, in consideration of the foregoing and other good and valuable consideration, the receipt and sufficiency of which is hereby, the Parties agree as follows: 1. I Dedication Fee. In lieu of the School providing payment to the City for park and trail dedication fees, the School shall construct the Athletic Fields, more particularly as set forth on Exhibit attached hereto and incorporated herein. 2. hool Deve_ Iopinent. At the time of school construction the School shall be responsible for all costs arising out of or relating to the implementation of the following development items: A. Survey and staking cost for the Athletic Fields; B. Site grading, topsoil placement and turf establishment; C. Backstops and maintenance strips for the softball and baseball fields; D. Player benches; E. Aglime for infields; F. Parking and roadway access as set forth on Exhibit R-93% 612 432 3780 08-06-98 04:03PM P002 #29 SENT BY : 8- 6-98 ; 15:59 ; SEVERSON SHELDON-+ 612 681 46124 # 3/ 5 G. All bituminous trans and sidewalks providing pedestlian access to the school building site as set forth on Exhibit H. Soccer goals, home plat and pitching rubbers; and 1. Outfield fencing, if deemed necessary by the School. 3. S]red isms. A- &ol Usage. The School shall have exclusive use of the Athletic Fields during the following times: i. During regular school hours from 8:00 am. to 4:30 p.m.; and d During summer school hours from 8:00 a.m. to 1:00 p.m. B. S y1 gg. The City shall have exclusive use of the Athletic Fields during the following times: i. During the school year from 5:00 p.m. to 11:00 p.m.; and ii. During summer school hours from 2:00 p.m. to 11:00 p.m If either of the Parties desires to schedule activities outside that party's designated time, the Parties shall obtain the other Party's prior written consent. 4. intenance of Athiet rld~. A. h?.0 $PmWhlity. The School shall be responsible for all labor and material costs arising out of or relating to the following items: i. The school building; ii. Sealcoating, patching and sub-grade correction, striping and typical maintenance of the parldng lot and access road; M. Ground maintenance adjacent to the school building and areas not identified as part of the three Athletic Fields as identified in Exhibit and iv. Annually Fertilize the Athletic fields (spring). B. Q in cam' . The City shall be responsible for all labor and material costs arising out of or relating to the following items: 2 J1 612 432 3780 08-06-98 04:03PM P003 #29 R-93% SENT BY: 8- 6-98 ; 15:59 ; SEVERSON SHELDON 612 681 4612;# 4/ 5 0 i. MITY !afield dragging to commence with sprung season and conclude with the conclusion of the youth season; a. L+ni.ng/striping of Athletic Fields when programmed for community use, Mowing of the three Athletic Fields commencing with the last official day of school and ending with the last day of programmed use; iv. Provide trash pick-up during the season of field use, V, Annually fertilize the Athletic Fields (fell application); vi. Repair the pitcher's mound; and vii. Annually grade the infields. 5. Miscellaneous u ? cos s. The School shall be solely responsible for all utility costs, including but not limited to, electrical, sewer and water charges for the site. 6. Dcyel r . The School shall be solely responsible for all costs associated within development and construction fees directly related to the construction of the school building, Athletic Fields and site, including building permit fees, SAC and WAC charges, water treatment plant charges and other charges typical of development. 7. S sesgrMM . The School shall be responsible for assessments that may be proportional to the site according to the City Assessment Policy. 8. Dman-C-v-sts, The School shall be responsible to recover damage costs and/or pay for (or repair) vandalism to the school building, its appurtenance, athletic facilities and parking lots. 9. Ac=. The School shall provide reasonable access to the site and parking for community use of the Athletic Fields and for maintenance by City personnel. 10. Imo, This Agreement shall terminate and the rights granted hereunder shall automatically terminate if the Property is no longer used for School purposes or upon mutual written agreement between the Parties. 11.bilitj?. The City expressly agrees that its use of the Athletic Fields and surrounding property shall be undertaken by the City at its sole risk and that the School shall not be liable for any claims, demands, injuries, dann court costs and disbursements actions or a8 attorney causes of action, whatsoever er t to any any servant, agent, employee or invitee of the City arising out of or in connection with the City's use and occupancy of the Athletic Fields. The City hereby expressly 3 4; J R=94% 612 432 3780 08-06-98 04:03PM P004 #29 SENT BY: 8- 6-98 ; 16:00 ; SEVERSON SHELDON-? 612 681 4612;# 5/ 5 forever L) releases and discharges the u School from all such claims, demands, damages, attorney fees, court costs and disburemcnts, actions or causf t' whatsoever to any servant, employee or invitee of the City aorrW g out eofa or in connection with the City's use of the Athletic Fields, Prot, to indemnify and hold harmless the School fThe rom atyll claim to pay and injuries, damages and attorney fees, court costs and disbur x demands, cause of action, arising out of or resulting in any manner from use of the Athletic Fields by the City and its servants, agents, employees and invitees. Similarly, School expressly agrees that its use of the surrounding property shall be and Athletic Fields and City shall not be liable for ~ euk~ by the School at its sole risk and that the any claims, demands, injuries, damages, attorney fees, court costs and disbursements, actions or causes of actin w servant, agent, employee or invitee of the School arising out n' of or hatsoecre any with the School's use and occupancy or in connection d haneby expressly forever releases and discharges the City from an such The s ool injuries, damages, attorney fees, court costs and disbursemenM of action, whatsoever to any servant, em to actions or causes of or in connection with the School's use f th yee or invitee e Athletic P edds eTe'°Schoo ag out to pay and protect, to indemnify and hold harmless the City from all claims, demands, injuries, damages and attorney fees, actions or cause of action, arising out of or resulting in any manner fromuitseumense of the Athletic Fields by the School and its servants, agents, employees and invitees. 12. AMMdfi~ts. This School and the Cityment may amnded only by written aeemetrt of the CITY OF EAGAN, a Minnesota municipal corporation FAITHFUL SHEPHERD CATHOLIC SCHOOL, a Minnesota non-prof t corporation By: Thomas A. Egan its: Mayor Its : By: Eugene VanOverbeke its: City Clerk 4 R-93% 612 432 3780 08-06-98 04:03PM P005 #29 city of Cagan THOMAS EGAN Mayor PATRICIA AWADA BEA BLOMQUIST August 6, 1998 THSANDRA A. MASIN EODORE WACHTER Council Members THOMAS HEDGES City Administrator E. J. VAN OVERBEKE Mr. Floyd Forsberg City Clerk 4555 Lenore Lane Eagan MN. 55123 Dear Mr. Forsberg, You contacted Councilmember Wachter regarding a request to return parkland which was dedicated as part of the Oak Pond Hills 2nd Addition development. After locating the letter you wrote to City Administrator Hedges regarding this issue, I found that the City Attorney's office had reviewed this issue in conjunction with the Planning Department. I also understand that you did talk to Mr. Sheldon of the City Attorney's office and he provided you with an explanation. After speaking with Mr. Sheldon, I too can find no reason for the City to return the dedicated park property to you as you requested. However, if you would like to continue to pursue this issue, I can schedule this item on the next Advisory Parks Commission meeting agenda, which is scheduled for August 17th. Please advise me by August 10th if you wish the Commission to review this issue so I can place the item on the agenda at that time. Sincerely, Ken Vraa Director of Parks and Recreation KV:cm __J MUNICIPAL CENTER THE LONE OAK TREE MAINTENANCE FACILITY 3830 PILOT KNOB ROAD THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY 3501 COACHMAN POINT EAGAN, MINNESOTA 55122-1897 EAGAN, MINNESOTA 55122 PHONE: (651) 681-4600 PHONE: (651) 681-4300 FAX: (651) 681-4612 Equal Opportunity Employer FAX: (651) 681-4360 TDD:(651) 454-8535 TDD: (651) 454-8535 MEMORANDUM TO: Mike Ridley, Senior Planner FROM: James Sheldon, City Attorney RE: Outlot B, Oak Pond Hills Second Addition DATE: June 5, 1998 Mike this is to confirm our conversation in review of the records as follows: 1. You've reviewed the development agreement for the Oak Pond Hills Second Addition and find no reference at all to Outlot B or Park Dedication in the agreement. 2. The City ofEagan Planning Commission recommended approval of the preliminary plat on April 11, 1978 stating that the park trail areas will be zoned as outlots on the final plat and a warranty deed and acceptable title be granted to the city at the time of submission of the final plat. 3. The city council on April 18, 1978 approved the preliminary plat. The motion was to approve the preliminary plat, subject however, to the recommendations of the advisory planning commission and subject, however, to satisfactory completion of park dedication requirements. 4. On June 6, 1978 while some council members expressed objections to the extent the park land required to be dedicated with the subdivision, the council approved the final plat subject to a cash donation and all other ordinance requirements and in addition execution of the development agreement. The council also authorized the staff to place Outlot B on the market for sale for single family purposes after acquisition of title by the city. 5. By warranty deed dated June 27, 1978 Lexington South, Inc. transferred to the city of Eagan Outlots A to B, Oak Pond Hills Second Addition. We find no restrictions on the transfer. Review of the record shows no official record by the city of Eagan of intent to retransfer Outlot B, Oak Pond Hills Second Addition to Lexington South or any other entity. JFS/keh 4I, April 8, 1998 City of Eagan 3830 Pilot Knob Road Eagan, MN 55122-1897 Att. Tom Hedges City Administrator Subject: Oak Pond Hills 2nd Add. Dear Tom Upon the approval of the final plot on June 6, 1978 which consisted of 12.4 acres, park reduction of 3.71 acres and 0.67 unsuitable land left 8.046 acres for development. Discussion at the Council meeting April 18, 1978 regarded the preliminary plot and the need of a 100 foot wide lot for a trail across through the development to the Dakota County Park to the south. As the minute read objectives were made by Council members for size and extent of the park dedication required. At the June 6, 1978 Council they passed the final plot and required the staff to place out lot 'B' on the market for sale for a single family purpose. At that time I requested that if the trails were not constructed and that a bridge walk way was not built that the property revert back to the owner. Twenty years have now passed and access has been available on Oak Pond Road to the park. I'm requesting that Out lot 'B' be returned so I may develop for a single family resident which consists of approximately 1 acre. Yours Very Truly, Floyd J. Forsberg Brian Turnquist 4555 Lenore Lane 4545 Oak Pond Circle Eagan, MN 55122 Eagan, MN 55123 454-3997 454-3297 fJ Page 11 June 6, 1978 the resolution of the City Council dated April 17, 1973, opposing permits for facilities resulting in heavy truck traffic on certain routes in the City. It was noted that there would be approximately twenty trips in and out of the facility daily to the Bulk Mail Facility. The trips, however, would be over interior industrial park streets. Wachter moved and Murphy seconded the motion to approve the application for conditional use permit as to Lots 2 and 3, Block 2, Eagandale Industrial Park Fourth Addition according to the recommendations of the Planning Commission. It was noted that the building was intended to cross the lot lines between Lots 2 and 3. Egan moved and Murphy seconded the motion to grant a variance from the setback requirements from the lot lines on the basis that planning of the development of the property appears to be conducive to grant of such a variance and there are no objecting neighboring property owners. All members voted in favor. BUFFER HILLS PRELIMINARY PLAT. At the request of the applicant, Parranto moved and Smith seconded the motion to continue the consideration of the application for preliminary plat approval of buffer Hills until the next regular meeting. All members voted yes. RUSTIC HILLS ADDITION. Mr. Anderson appeared on the behalf of the applicant for final plat approval of Rustic Hills Addition on Highway #13. Smith moved and Wachter seconded the motion to approve the final plat subject to Staff approval and compliance with all ordinances including the development agreement and further that the development agreement be authorized to be signed and approved. All members voted yes except Parranto who voted no. OAK POND HILLS SECOND ADDITION. Lloyd Forsberg appeared regarding the application for approval of Oak Pond Hills Second Addition final plat. Some Councilmembers expressed objections to the extent of park land required to be dedicated within the subdivision which it was noted was a part of the Lexington Page 12 June 6, 1978 South commitment. Parranto moved and Egan seconded the motion to approve the final plat subject to cash donation and all other ordinance requirements and in addition execution of the development agreement. All members voted yes except Wachter who voted no. Parranto then moved and Wachter seconded the motion to authorize the staff to place Outlot B on the market for sale for single family purposes after acquisition of title by the City. Those in favor were: Parranto, Wachter, and Egan. Those against were: Murphy and Smith. ST. FRANCIS WOOD FINAL PLAT. Mr. John Klein and Mr. Richard Giefer appeared regarding the application for approval of the final plat of St. Francis Wood. Wachter moved and Murphy seconded the motion to approve the plat and the execution of the development agreement subject, however, to normal ordinance requirements. All members voted yes. 35E PRELIMINARY LAYOUT. The preliminary layout of I-35E lying generally South of County Road #26 was briefly reviewed by the Council. Wachter moved and Parranto seconded the motion, all members voted yes to approve the preliminary layout. BLACKHAWK ROAD STORM SEWER. City Engineer Rosene requested that the bid award for the cleaning the storm sewer on Blackhawk Road be continued to the next regular meeting. PROJECT #216 - MALLARD PARK SECOND AND THIRD ADDTTION UTILITY IMPROVEMENTS. The bids for Project #216 according to the list attached to the minutes were next reviewed with one low bid of Frederickson Excavating Company in the sum of $248,034.10. Because of the lack of decision by the developers of Mallard Park Additions as to the type of development, Smith moved and Parranto seconded the motion, all members voted yes to continue the award of the bid until the determination is made by the developers concerning the type of development in the addition. 5-2-78 Smith seconded a motion to order the City Engineer to prepare a feasibility re- port as requested. All members voted yes, except Parranto who voted no. CETA - PERA FUNDING. Mrs. Bolke and Mr. Hedges explained to the Council a proposed resolution regarding PERA funding for CETA employees to be submitted to the State of Minnesota pursuant to the resolution attached to these minutes. Smith moved and Parranto seconded a motion, with all members voting in favor, to approve the resolution as prepared and authorize its execution. LLOYD CURTIS WAIVER. A request from Lloyd Curtis, the owner of the property at 4875 Pilot Knob Road, for a building permit for a 30' x 48' utility building on the one acre parcel at the above address zoned Agricultural was next reviewed. Wachter moved and Parranto seconded a motion to deny the request for building permit on the basis that the proposed building would not comply with the provi- sion that one single principal building per lot under Ordinance #52 is permitted. All members voted yes. OAK POND HILLS 2ND ADDITION FEASIBILITY REPORT. A petition from the developer of Oak Pond Bills 2nd Addition for feasibility report for City installed improve- ments was next discussed. No action was taken pending further information to the Council. In addition, the developer requested that the Council waive the require- ment for payment of storm sewer assessments for the 2nd Addition. Parranto moved and Smith seconded a motion to deny the request for waiver of storm sewer assess- ments because of the need to be consistent in all development within the City. All members voted yes. DODD ROAD STREET IMPROVEMENT PETITION. A petition from owners on Dodd Road from County Road #32 to #32 Atlantic Hills Drive and Hackmore Drive for installa- tion of asphalt street improvements was submitted to the Council. Wachter moved and Parranto seconded a motion, with all members voting in favor, to refer the petition to the City Engineer for preparation of a preliminary feasibility study. COUNCIL CHAMBERS MICROPHONE SYSTEM. Bob Childers has offered to install five microphones in the Council chambers at a cost of approximately $200 to the City. -12- Q w\ 4-18-78 and briefly reviewed the proposal with the Council. He indicated there are 31 single family lots on a 40 acre parcel. Wachter moved to accept the report and schedule a public hearing for May 16, 1978 at 7 p.m. at the City Hall. Parranto seconded the motion; all members were in favor. OAK POND HILLS 2ND ADDITION PRELIMINARY PLAT. The preliminary plat for Oak Pond Hills 2nd Addition, North of Cliff Road, was next reviewed by the Council. Floyd Forsberg, the developer, was present. The Council reviewed the recommenda- tions of the APC which recommended approval. There was discussion concerning the Park Committee recommendation of a 100 foot trail access through the develop- ment to the Dakota County park to the South. Parranto moved and Murphy seconded a motion to approve the preliminary plat, subject however, to the recommendations of the Advisory Planning Commission and subject, however, to satisfactory comple- tion of park dedication requirements. Those in favor were: Murphy, Parranto and Smith. Against: Wachter. There were objections from certain Council members concerning the size and extent of the park dedication requirement particularly adjacent to Cliff Road. CAPP HOMES SUBDIVISION WAIVER. Councilman Parranto absented himself from any consideration concerning the application of Capp Homes for waiver of subdivision regulations to divide Lot 3, Block 8, Cedar Grove No. 3. Attorney Mike Perlstein appeared on behalf of the applicant and indicated that all conditions recommended by the Eagan Planner and the Planning Commission will be met by the developer. Wachter moved and Smith seconded a motion to approve the application, subject to Planner and APC recommendations. Those in favor were: Wachter, Smith and Murphy. Not voting: Parranto. CARRIAGE HILLS MANOR REZONING AND PRELIMINARY PLAT. Mr. Ralph Wagner, engineer, and Leonard Juster, owner, appeared on behalf of the application of Property Research and Development Company to rezone from R-4 to R-1, 15 acres in Section 14 at the Southeast corner of Lexington Avenue and Yankee Doodle Road and further, for preliminary plat approval of proposed Carriage Hills Manor con- -4- MINUTES OF A REGULAR MEETING OF THE EAGAN ADVISORY PLANNING COMrffSSION EAGAN, MINNESOTA APRIL 11, 1978 A regular meeting of the Eagan Advisory Planning Commission was held on April 11, 1978, at 7 p.m. at the City Hall. Those present were Chairman Harrison, Members Blomquist, Roszak, Sperling, Hedtke and Hall. Also present were City Administrator Hedges, City Planner Voss, Zoning Administrator Runkle, City Engin- er Rosene and City Attorney Hauge. AGENDA. An application of Peter Cordes and Eugene Sell for conditional use permit for a restaurant with on-sale liquor on Lot 1, Block 2, Fox Ridge Addition, was added to the agenda, which had been inadvertently excluded. MINUTES. Blomquist moved and Roszak seconded a motion, with all members voting in favor, to approve the minutes of the March 14th and March 28, 1978, Planning Commission meetings, with the exception on page 4 of the March 28th minutes, Naegele sign "C" application appears to be located on property zoned to permit advertising signs. OAK POND HILLS 2ND ADDITION. The Chairman convened the public hearing concerning the application of Floyd Forsberg for preliminary plat approval of Oak Pond Hills 2nd Addition in Section 36 adjacent to Cliff Road. The 12 acre parcel is contiguous to the 1st Addition with lots at least one acre in size. After discussion, Hedtke moved to recommend approval of the preliminary plat, Roszak seconded the motion, subject to the following conditions: 1. That the park-trail areas will be zoned as outlots on the final plat and a Warranty Deed and acceptable title be granted to the City at the time of submission of the final plat. 2. That satisfactory completion of the park dedication requirements be made at the time of submission of the final plat. 3. That no variances be granted herein except for front and sideyard set- back deviations for purposes of preserving trees or topographic problems that 4-11-78 exist, according to normal City policy. 4. That the plat be approved by the Dakota County Plat Commission because of its abutting County Road #32. All members voted in favor. CAPP HOMES WAIVER OF PLAT. The next public hearing convened by Chairman Harrison concerned the application of Capp Homes for waiver from subdivision regu- lations to divide Lot 3, Block 8, Cedar Grove No. 3 adjoining and East of Cedar Avenue. Mr. Mike Perlst4.n, attorney, appeared for the applicant. The report of the Zoning Administrator, dated April 5, 1978, was reviewed and Mr. Perlstein indicated that all conditions are acceptable with the applicant. Hall moved to recommend approval of the waiver, with the instructions to the Building Inspector that all recommendations of the Planner should be taken into account at the time the building permit is granted. Blomquist seconded the motion, with all members C voting in favor. PROPERTY RESEARCH ASSOCIATES REZONING AND PRELIMINARY PLAT - CARRIAGE HILLS MANOR. Mr. Ralph Wagner and Mr. Leonard Juster appeared on behalf of the applicant. The Chairman convened the public hearing concerning the anpI.ication of Property Research and Development Company for rezoning from R-4 Residential Multiple to R-1 Residential Single 15 acres in the NW/ of the NWT of Section 14, lying at the Southeast corner of Lexington and Yankee Doodle Road and in addition, a public hearing for preliminary plat approval of proposed Carriage Hills Manor consisting of Single Family development. Fifteen acres would be zoned R-1, with 35 single family lots and the balance an outlot with R-4 zoning. Roszak moved and Hall seconded a motion to recommend approval to rezone the 15 acre parcel from R-4 to R-1; all members voted in favor. Hedtke then moved and Blomquist seconded the motion, to recommend approval of the preliminary plat for Carriage Hills Manor, subject to the following: 1. Review and approval by the Dakota County Plat Commission. -2- _j 1, DETAIL 'q' C. JF. 'AV i••4Gt sE ?:r N OAK POND 1 i". F4 Ilk L 2 ' SITE i C9 •''r O , 'L F4 • m ,y ~..Q~ SCAM ' • r•. V • •y •.n. t • •y ~C 4 • . Ie SET >_:.NO Y~_1~ t• ~2 3 /y y•. . ii ' 1 J AE. n .6y . r 5 ~ tR • SSE,\' " q s ~ ; W :7 Afv ; BLOCK Af~ • * v~ 1 '7 G 1 • • ROAD M .<~,o~ .Er.. v0 X o. to 0 CON11Tr 1101° la ! COUNTY ( , RGAO NO 32 7, *=In me's :E •.i.- .f i.La7 rl' DE` 7LOr ' ! r , entered into this C T OI cn calie- et".'een L 'I`_~ .called 3evelo•-er; 'TO ` calle':L C i ~ . , O':-.;ner; and the CITY OF EAGA" , (ln_- S3~^Ti :r AS , 3evelpr,er has heretofore ~'r esent'' a l of PO'`T PILLS second addition, located in the City of ^^n, Da':ota Count'-, imnesota, in which Developer intends to construct homes, in tall bot?]_ and s•:wa_le soil, monuments and street si?:ns, and- drive-:wa.,7 e..nrooa_c'hes; 'T7 ,.~:r~ . Tr ?0_77-) SECOND 1`~ 1 DDITIO-'-i, but de Si ..T-;._, r1t~.J has examined O/a. HILLS v re= to an -rove same subject to comr.liance with the terms and conditions of this A<-reement so that it does not become responsible for the maintenance 2.nd care of sa.i d nronosed im-,rovements, etc. nor assume o-,- ne shin thereof until nevelo--er has completed same in accordance herewith. 1. Desrelo~-:er shall construct such ir:;nrovements in s .i d Ad^ition a ~1 . . l .i0?'S o = the r..ursu.a,nt tO ~:n')llc_n_cle ordinances, standards and d re.r C 'ba se and road surface, nur want to the letter of T..onestroo, ^osene, ':'nderl__•: i".ssocia.tes, Inc . , dated co. o -,:-._ic: is attached hereto and mar,7ec. :xhibit '1 2. Develo-:er a-gees to install all such imnrovements in comrliance ith"it-,.r reauirem:ents. 3. All of the _oreroin- specifications arid cove-ants s'-all be co--lied wit and co-:rleted before final acce-.ta_nce of such im' roveme!7_ts in said Addition. 4. In the event of failure of Develo^e r to rrorerl'% ":a^.nd a"won co- rlete such ia..rrovements d.urinr the ter::: of this A -reement, C-1 +--r 49 hours written notice to Develo-er may ^rovide such rerair, m:a_inten^:nce or co-. le tion as ma.-.T be recuired and cherr"e the cost thereof to .:eveiOrer, -rovided that such costs s1 all be reasonable under the circumstances. fevelol,er agrees to cost with ca or the City's choice en`. under escrow af-ree'nent a'"':rroved y the Cit'., in lieu of a rerformance .....ountin-* to the reasonable contract rrice for sai inrroven ents -slur 2 to insure con'-'letion of said 1:::^roveme:^-t." which escrow shall :e el1,JnrreCi a_n' before s.,__ - cl '-fat hall be con-siderc pv and „r C'1t ~ before .1 rcvcc_' ^_1^°"CrO;r shall he in the amount Of _ _ltn' ~.!4 V 011'?.r . iron :ir.'-.l ^~'rCtia-1 i Cit'i of all such i ^l~ rove 'ant in ~ i "ddition in accordance herewith, . sai.-' Escr , said o•:' ascot-.nt s,.11_11 hcreleL~sE;. and all li a.-,ilit.. of re;, r o ~ relo'er ~i-!a_11 be at an en,_,, it ,:sin understood tl_^.t s-~i~' i-nro-~s e-ts :ill 4 e ~r.^ erred to (`i ;1t -,j- L i:sl l.i ~.7L COS'L, rovi,ae. the City at its ontion 'De- fore such final 2.rnroval_ of all l `O' emen is e-.r at its o"'tion reduce the amount o the said escro-. and refund portion thereof from time to time u -on the tten re-'uest t ereoi~ Develo-per. 7. he Developer further a-trees t1h2.t i t will save the Ci •r ^raless from all claims o_ amr 1 ind or nature whatsoever m2 e an- r - for bodily harm or nronerty car..a-e arisin- from or accurin--; in connection with the use of said streets b-r am such injure, at sri o:_^ to the date when the consleted .•ror'_: has been acceate w -r the uart • r, l4_ J 1. to ensineer's recommendation for maintenance ,as a -it-,.7 street. It is understood that the h • ~ ,.cash esc~ O,,.; erein co•~erin~ ,:^o-OSe-'. ir.r•rovements for Oil 'PC-'_D '-7-ALL` -'CC_ -D DD ^I^. in confo_:'.1 C. :.rlth _.-,nro-.-el Cit•r standards will be release'.:, on.l ur o . co-..-let' 0= of 1.. -rovements 2_t Jnich. time the Developer '•'i 11 or suc i-x:r ro cement at the rate assessed for a residential e.-uivalent asis. In the event that such im:nrovements are not co- :lEtd ,i` - e t ;in two .rE^ from of this ^•.?ree: ens, then tie Develo^er or ~U?canto ^ ai.l '.E' o=i t _ ~i. the its cas i „ ;?soc ~ s SU n the estimated Cost _ C= s cc-- 1:..^. rove.".''e: t s 'dete~ ^ i 'e__ t e 'alt' ~he time of execution thi : t to the letter of the f.it`r ,2n''ineer to tl-' "it n e "gar' ed it 11 if , coverin^ t e evelo- en cc 7,r of T..! ibh letter is attached i~ereto and made a n.^_"rt hereof. . V the event, thst the Develoner does not deposit cash as provi e ove t^e r t^e Cit,r mot recover said sum fro".. the C=uar antor under the esc e'- rO'. rerem n. I:. Il:,C'S:" ~CCF, w h!2.ve, hereto set our hands 7.nr, seals t'-:is herein before first written. 17 Is/- ' I L l:ler•. / ,%i' / ` .rte?~ M E M s E N L~ FIRST STATE BANK OF SAINT PAUL 1000 PAYNE AVENUE ST. PAUL, MINNESOTA 55101 612-%78-2000 IRREVOCABLE LETTER OF CREDIT NO. 1012 May 11, 1978 City Clerk City of Eagan 3795 Pilot Knob Road Eagan, MN 55122 Gentlemen: We hereby authorize you to draw on First State Bank of Saint Paul, St. Paul, Minnesota for the account of Eagan Enterprises, Eagan, Minnesota, up to the aggregate amount of Fourteen Thousand, Five Hundred Dollars and 00/100 ($14,500.00) available by your draft at sight. All drafts drawn must be marked "drawn under Letter of Credit No. 1012, dated May 11, 1978." Bills of exchange must be presented to our Collection Department at St. Paul, Minnesota no later than June 1, 1980. The purpose of this letter of credit is to act as a guaranty to the City of Eagan that the terms of that certain Development Agreement/ Roadwork Agreement between Eagan Enterprises (developer) and the City of Eagan, dated May 16, 1978 are fulfilled in their entirety and in the event of the failure of the developer to do so, then the City of Eagan may draw against this Letter of Credit to fulfill said terms. We agree that this Letter of Credit shall expire no sooner than June 1, 1980 unless sooner released by the City of Eagan. Notice of non-compliance of any of the terms of this Letter of Credit will be sent to the City Clerk, City of Eagan, 3795 Pilot Knob Road, Eagan, Minnesota 55122. This Letter of Credit represents a deposit for completion of the following improvements in Oak Park Hills Addition to cover the future assessments on Oak Pond Road and is allocated as follows: We hereby agree with the drawers, endorsers, and bona fide holders of drafts drawn under and in compliance with the terms of this Letter of Credit t-a-t such drafts will be duly honored on due presentation to the draw-----. FIRST ST!--=- BANK OF SAINT PAUL By: /h? , .rv--1 c Its: 1;'~_ ,'Lea.~~t~ 7~ ?r:.~i~-~ HMI:pc & toot' R te , 4M&4" Y . c . eo t ou .2335 %'u nh d7?iglue~a~j 36 Ocn Bonestroo, P.E Lawrence F. Felds,e Robert R'. Rosene P.E Glens R Cook. P.E. Baal, M eta 55/13 Joseph C Andt7Uk. P.E Keith A. Gnrdon. P.E. Bradtnrd A. Lemberg. PE Thanes E Noyes. P.E. Ako.w: 636-4600 Rober: D. Frigaard. P.E Richard It'. Fnster, P.E. R,chard E. Turner. P E Robert G. Schunicht P.£. James C. Oson, P.E. %larv,n L. Sorvala. P.E. Donald C. Burgardt, P.E. flay 9, 197r_ Kenneth R. Meister, P.E. Charles A. Erickson Leo M. Pawelsku Harlan SL. Olson City of Suzan 3795 Pilot K=b Rd. Eagaa, ?t_. 53122 Attn: Mr. Taa Sedges U ke : oak ?*ad ails 2nd Addition 0evelc at Bond File so. 49 Bonds r'N Ge:It lama : we have c puttd the develop at bond shunts for the oak Poitd 'sills 2nd Addition as toilcas: A. No assessments will be levied at this tine since seer and water era not being installed aad tie developer is icstallinS his ova streets. storm sewn: trunk assess t at a rate of $0.026 par equare ft. will be levied, however at City policy does not require boadiaS for area assess--ats. B. -"A-•`: 5 u~`.8Y SL Mlicr_ ...................................;1Q,'S5. C. !C7-,XT-A7;) D- SWALE SQt Sod will not be required since the area is to be kept in a atwr31 state. BC M W'E'BS: - iI var I trees wiL L not ''c required as the area .s heavily wooded. 2. . cJ:P;.."'t73S ANT ST SI • a s 145 F. SIIL:SI.~.?TIS_ ~F IVE4tAY ai: F£GIRCSFS : $ 400 G. S:RZZ LI(4 ST.t3 a: 300 TC?AL .............1:,540 on :cwrsized to 125% the total bond * unt becomes 514,380. Your r cnz? a, BO?t: _ .1? $P.LI" SCCL.TSS, IN:. Keith A. iorian :.A: Cc: Yazd nnugo, Atty. d ~r Alyce ?.elks F 1•srd Forsberg, 4555 Lenore tone, ragas Mr. Gregg Hove, City Forester July 27,1998 City of Eagan 3501 Coachman Point Eagan, MN 55122 Dear Mr. Hove, I am taking just a minute to compliment you on three of your employees.. On May 30th, our Eagan area was hit pretty hard by the straight line winds that caused extensive damage to the whole Metro area. We live at 3040 Woodlark Lane, adjacent to Pilot Knob Park. During the storm, a huge Box Elder tree (behind our house, but on Park property) fell into the woods, not into our yard. A few days after the storm. I reported the fallen tree to the Eagan Forestry Department, hoping that the tree could be removed. As the days & weeks passed, and we noted the enormous number of fallen trees, we had little hope that our back yard would ever become an issue worth Eagan's attention. However, this morning, I had the good fortune to meet three of Eagan's forestry personnel. I did not get their last names, but their first names are Loren, Kelly & Stan. While they were unable to remove the now dead eyesore in our view, they did cut it into smaller pieces, & drag the branches away from our property, greatly improving the appearance of our area. All three were pleasant, professional, and very cooperative in dealing with me and with two of our neighbors who had similar problems. As a business owner, I appreciate the importance of good employees. You are very fortunate to have Loren, Kelly & Stan on your staff. Please commend them on a job well done!! Sincerely, Mary E. Schmid 3040 Woodlark Lane Eagan, MN 55121 '111,1 SCHM/D & SON PACKAGING. INC. (512) 452-0528 August 13, 1998 Advisory Parks Commission do Mr. Ken Vraa City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Re: Proposal for Joint Parking Facilities, Advent United Methodist Church and City of Eagan I live on 3912 Westbury Way, immediately west of Advent United Methodist Church (Church). I have reviewed the proposed plan for expansion of the Church building and parking areas which was provided both to neighborhood residents last week and to your Commission last month. This plan proposes that City-owned park land immediately south of the Church be developed as a shared parking facility, and that the access from Church parking areas be moved from its current position to a location opposite Northview Park Road. I ask that you consider the following issues before making a recommendation to the City Council regarding this proposal: Access to Lexington Avenue I support the proposal to move the Church's access to Lexington Avenue from its current position to a location directly opposite Northview Park Road. This shift should make this stretch of Lexington Avenue safer. The created four-way intersection would be safer still with either a signal or semaphore stop. Use of Proposed Western Parking Lot The Church's expansion plan includes the creation of two new parking areas: a 84 stall lot on Park property south of the Church (South Lot), and a 32 stall lot on Church property west of their building (West Lot). My understanding is that under the joint parking proposal, the Church would have access to the City-owned South Lot when needed, and the City (and park patrons) would have access to the Church- owned lots when needed. I applaud the efforts of the Church and the Advisory Parks Commission to limit the amount of paved areas in an area surrounded by residential developments. I must respectfully point out, however, that the proposed West Lot does not meet City Code relative to joint parking facilities and screening requirements. Namely: City Code Chapter 11, Section 11.10, Subd. 28. Conditions required for joint use are: A. The proposed joint parking space is within 400 feet of the main entrance of the use it will serve. If the proposed building at the trail head immediately south of the proposed stormwater retention pond is considered to be the "main entrance of the use" for Patrick Eagan Park, approximately 50% of the West Lot is beyond the 400 feet requirement. City Code Chapter 11, Section 11.10, F.2(d). Where a required drainage, utility or other easement is partially or wholly within an area where required screening would normally be located (i.e. in minimum setback), a wider screening area shall be provided to eliminate or minimize plantings or screening structures with the easement. The required screening for the West Lot is shown in the proposed plan to be directly over the sanitary sewer easement between the Church and the residences along Westbury Way. In order to follow City Code, the bermed area needs to be moved 20 feet to the east. August 13, 1998 page 2 Since the West Lot is partially beyond the stipulated 400 foot distance to the Park entrance, it can not be part of the shared parking facilities, and Park patrons should be blocked from using it. Enforcement of this prohibition appears problematic; there is joint access to the West Lot, South Lot and existing Church Lot, and the West Lot can only be accessed through the entrance on City-owned land. Even if the West Lot was placarded as "Church Parking Only," there would be a strong temptation for Park patrons to utilize this area if the other lots were full. I realize that the second code violation is outside the traditional purview of the Advisory Parks Commision, and should properly be addressed by the Building Inspection Department when a Construction Permit is sought by the Church. However, I wanted to bring this matter to your attention because a proper placement of the screen off of the easement could decrease the amount of parking available in that lot. The easiest solution to these Code conflicts is to eliminate entirely the West Lot. According to the Church's plan, the West Lot is not needed to meet City Code relative to the minimum number of required spaces. There are a total of 168 spaces between the existing Church lot and proposed South Lot, seventeen more than what is reportedly required to meet Code for the proposed sanctuary seating of 529. Enforcement of municipal laws on Church-owned shared parking areas. The City of Eagan has adopted regulations governing the use of its Parks and associated parking areas by patrons; two quick examples are limitations on overnight parking, and enforcement of open container laws. I would like to know how the City will enforce these regulations within the area of shared parking on Church-owned land. It would seem impractical to prohibit, for example, overnight parking on the City-owned South Lot if that same provision did not pertain to the adjacent existing Church Lot. I am particularly concerned with potential noise and open-container issues. Recommendations I would like to suggest that the following provisions be stipulated in any favorable recommendation made by the Advisory Parks Commission to the City Council regarding the proposed shared parking facilities: 1) All parking areas that are accessed by the proposed entrance opposite Northview Park Road must be able to be used jointly by the Church and the City of Eagan (i.e. within the joint parking facility). 2) The construction of any new parking lots in this area must follow City Code, particularly relative to the placement of screens on utility easements. 3) All parking areas that are accessed by the proposed entrance opposite Northview Park Road (whether on Church or City-owned property) must be regulated under rules adopted for City-owned Parks. Thank you for taking the time to consider my comments. Sincerely, Donald W. Elsenheimer Dociment - Folio Infobase http://www.municode.com/folio.pgi/13070.n...uery=parking+lot!OD!OA!OD!OA/doc/{@3114}? v4iv{: ii . ,vvv~vv .v. vii i...+..?v ;•.:}yyw idl1liii% ~•.#ff(iofili/:?? :`•14 CITY CODE City of EAGAN, MINNESOTA Codified through Ord. No. 257, 2nd, effective April 16, 1998. (Supplement No. 3) CITY CODE Chapter 11 LAND USE REGULATIONS (ZONING)* Sec. 11.10. General provisions. ...previous Subd. 28. Joint arking, facilities. Required parkin facilities serving two or more uses may be located on the same plot„ or in the same structure except in residential districts, provided that the total number ofparking spaces so furnished shall be not less than the sum total of the separate requirements for each use during any peak hour parking period when the *.parking~ facility is utilized at the same time by two or more uses. Conditions required for joint use are: A. The proposed joint parking space is within 400 feet of the main entrance of the use it will serve; B. The applicant shall show that there is no substantial conflict in the principal hours of the two or more buildings or uses for which joint use of off-street parking facilities is proposed; and C. A properly drawn legal instrument approved by the city attorney, executed by the parties concerned for joint use of the off-street parking facilities, shall be filed with the clerk. Said instrument may be a three or more party agreement including the city. Subd. 29. Reserved. Subd. 29.1. Outdoor display by businesses. A. Outdoor display permitted Outdoor display of merchandise or goods offered for sale, rent or lease shall be permitted only in the neighborhood business (NB), general business (GB) and community shopping center (CSC) zoning districts, subject to the following requirements: 1. The display area shall not exceed 60 square feet. 2. The display area shall be located immediately adjacent to the principal structure and only on the side of the building which contains a main entrance. 3. The display area shall not extend more than five feet out from the building and shall not exceed four feet in height. 4. The display area shall not take up required parking spaces or landscaping areas of the principal use. 5. The display items shall consist solely of products sold or distributed within the principal structure by the occupant thereof. Subd 29. 2. Outdoor storage by businesses. I of 2 8/13/98 11:45 AM Document - Folio Infobase http://www.municode.com/folio.pgi/13070.n...uer =parking+Iot!OD!OA!OD!OA/doc/(@3114)? A. Outdoor storage shall be permitted only in the limited industrial (I-1), general industrial (1-2), general business (GB), and community shopping center (CSC) districts, and only upon the council's granting of a conditional use permit. B. Conditional use permit application. All conditional use permits under this subdivision shall be subject to the provisions of section 11.40, subdivision 4. All applications for a conditional use permit for outdoor storage shall include a detailed and scaled site plan specifying the dimensions, location, material and design of the storage enclosure and area. C. Performance standards. Outdoor storage permitted in accordance with subparagraph A. herein shall comply to the following requirements, in addition to those requirements set forth in subdivision 4 of section 11.40 of this chapter: 1. Outdoor storage items shall be placed within an enclosure as necessary to achieve appropriate security and containment or for public safety reasons when determined necessary by the city. In general business (GB) and community shopping center (CSC) zoning districts, the enclosure shall be attached to the principal building and be constructed of materials which are aesthetically compatible with the principal building. In limited industrial (I-1) and general industrial (1-2) zoning districts, the enclosure may be detached from the principal building. 2. The storage area shall be located in the side or rear yards and shall not encroach into any required front building setback area or other required setbacks. 3. The outdoor storage area shall be screened from view from the public right-of-way and from any adjacent property which is designated for residential uses in the comprehensive guide plan. 4. The storage area shall not interfere with any pedestrian or vehicular movement. next... next hit... 2 of 2 8/13/98 11:45 AM Document - Folio Infobase http://www.municode.com/folio.pgi/13070.n...ry=parking+water!OD!OA!OD!OA/doc/{0927}? ~t;•`.:i ;~<'3a;~:' .R\, :bid 4 :ic'y`. ti~4}lyy,. CITY CODE City of EAGAN, MINNESOTA Codified through Ord. No. 257, 2nd, effective April 16, 1998. (Supplement No. 3) CITY CODE Chapter 11 LAND USE REGULATIONS (ZONING)* Sec. 11.10. General provisions. previous 1. System required. (a) All landscape plans and implementation thereof required by this subdivision shall include an underground irrigation system in all zoning districts except single-family (R-1), agriculture (A) and public facilities (P) districts. (b) Exception. An underground irrigation system is not required if (i) The area to be landscaped is very large or reserved for future expansion; or (ii) The area is intended to be kept in its natural state. 2. System specification. All irrigation systems shall be fully automatic programmable systems, capable of alternate date watering. Each system shall be capable of achieving one inch of precipitation per week under an alternate day watering regime. The system shall provide head to head coverage with uniform levels of total precipitation throughout all irrigated areas and shall provide full and equal coverage onto public rights-of-way to the back of curb. Systems which extend beyond private property onto public rights-of-way shall be subject to approval by the city under chapter 7 of the City Code. The system shall meet state department of health standards and shall provide backflow preventers. All systems shall have a designated billing address. F. Screening. 1. Definition and purpose. Screening shall consist of plants, berms, walls and fences that obscure views, improve aesthetics, and help minimize adverse impacts of public nuisances such as noise, glare, vibration, odors or dust. Additional screening requirements apply in the industrial zoning districts and are enumerated under those zoning districts sections of this chapter. 2. Screening requirements. (a) All parking, loading, service, utility, and outdoor storage areas shall be screened from view from all streets and directly abutting properties which have a different land use designation by a combination of any of the following: berms, walls, fences, deciduous overstory or understory trees, coniferous trees, shrubs and hedge materials. (b) Screening fences or walls shall be constructed of attractive, permanent finished materials, compatible with those used in the construction of the principal structure. Such screens, including berms, shall be at least three feet in height and provide a minimum opacity of 75 percent. Screen fences and walls shall be maintained in a neat and structurally sound condition. Necessary repairs shall be made in a timely manner. 1 of 2 8/13/98 11:35 AM Document - Folio Infobase http://www.municode.com/folio.pgi/13070.n...Iy parking+water!OD!OA!OD!OA/doc/{@2927}? (c) Planting screens shall consist of hardy plant materials, along or in combination with berms. Such screens shall be at least three feet in height (six feet if coniferous trees) at time of installation and shall be designed to provide a minimum yearround opacity of 75 percent at maturity. Planting screens shall be maintained in a neat and healthful condition. Plants which have died shall be promptly replaced. (d) Where a required drainage, utility or other easement is partially or wholly within an area where required screening would normally be located (i.e. in minimum setback), a wider screening area shall be provided to eliminate or minimize plantings or screening structures with the easement. (3) Exception to requirements. Screening requirements may be waived or modified by the city where the intent is otherwise satisfied by a significant change in elevation, existing screening, significant distance or similar circumstances. G. Trees on public property. Trees located within the public right-of-way (boulevard area) or public easement shall be planted and maintained in accordance with the provisions of chapter 7 of the City Code. H. Prohibited tree species. It is unlawful to introduce any of the following prohibited species to any lot or land parcel where such trees are not naturally occurring or to plant upon public land or right-of-way: Ginkgo (female only) Box elder Non-disease-resistant elm species Nonhybrid cottonwood species next... next hit... 2 of 2 8/13/98 11:35 AM Existing area adjacent to property owners along Lexington. SE Corner of Lexington & Northview Park Road Viewing from NE corner of Lexington & Northview Park Road Existing road entrance and parking area at Patrick Eagan Park. Current Parking at Patrick Eagan Park - note quantity of cars & time of day n. fi Do you know the answer? • What is the current use of the Patrick Eagan Park and is existing parking area? • Is the United Methodist Advent Church's current parking so full that they must park on their grass or go to the Patrick Eagan Park and utilize that space? How often is this happening? • Where is the influx of guest going to come from? This is what residents currently see along Lexington. 0 ~AA' ~y 4 0 i 44. s i i. - sr7 ` Fls r 4 iiiiIt{1 ~ yam. ~'/.u~ .t>ow.~<~o!xr~ws: ~ ~ a~prigCwrda This is what we will be seeing if a parking lot is developed. This is what we will be seeing from the SE comer of Lexington & Northview Park Road if parking lot is developed. This is what we will be seeing from the NE corner of Lexington & Northview Park Road if parking lot is developed. f• Issues that need to be addressed by the City of Eagan prior to ANY development: • Depreciation of property surrounding the Patrick Eagan Park. - How will City of Eagan assure the home owners surrounding the park area that their property will continue to maintain or increase their property value? DEPRECIATION WILL NOT BE TOLERATED BY THE HOME OWNERS! Especially real-estate along the entrance to the park. • Guarantee Resale of homes will be maintained - Curb appeal is a must! Especially from the homes directly adjacent to the Patrick Eagan Park. These people must look at it 24 hours a day. FACT about the Lay-out of Existing Community Parks and their Parking Lots • "Community Parks" have their parking buried internal of the park; NOT along the main road. - Northview Park - Lexington Diffley Athletic - Blackhawk - Patrick Eagan - Rahn - Thomas Lake - Trapp Farm If Patrick Eagan Park is to be the next "Dodge Nature Center" the fact still remains that even their parking lot is BURIED INTERNAL of the park. Nature Center The concept of a Nature Center is to teach its guests to be "one with nature". • Creates peace and serenity to all that view it from afar as well as experiencing within. • Promotes Nature and "Green Space". • Classes that are currently offered through the Parks & Rec should encourage "GREEN" like planting a tree, bushes, flowers. The United Methodist Advent Church is only asking for the convenient parking area for their own self-serving purpose! • Their plans do not consider those TAX PAYING property owner who have conscientiously chosen to build and LIVE adjacent to the park. • Their plans do not serve the existing layout of the land. • Their plans do not consider: - Scenic beauty from a TAX PAYING home owners point of view. - Recreation of the TAX PAYING citizens who actually use the Patrick Eagan Park. - Safety of the guests using the parking area and its close proximity to the main drag of traffic. - Liability to the City of Eagan and its TAX PAYING citizens will increase if permission is given to the United Methodist Advent Church to use park land for their use own use. - Separation of "Church & State" - this case "Church & City". Do any of the other churches in the Eagan area have the same luxury? Does the United Methodist Advent Church contribute TAX to the City of Eagan, thus giving them the right to have ANY say in the layout of the Patrick Eagan Park? Has United Methodist Advent Church Considered: • Conducting additional services • Hold religious classes on different days/times • Changing their hours to reduce road access usage during peak times CURRENT Issues at the Intersection of Lexington & Northview Park Road • Speed on Lexington is too fast! • Drivers don't obey speed limits on either road. • Drivers don't obey STOP sign. • Drivers don't have the opportunity to accelerate when entering onto Lexington. • Accidents and mishaps on a regular basis. • It appears that consideration has been taken for the pedestrian nor the residents that live at that intersection. Cars turning RIGHT onto Northview Park Road tend to NOT slow down, thus causing traffic accidents and property damage. • Residents who utilize Northview Park Road truly DO NOT want a stop light on the intersection! FUTURE Issues at the Intersection of Lexington & Northview Park Road • If a STOP sign is placed at that intersection, will it be ENFORCED by the police? • If the intersection is changed into a 4-way intersection, will this truly address the situation? - Fact still remains... speed on Lexington is too fast especially in that residential area. - Fact still remains... traffic violators are not being addressed now. • If a light were placed on that intersection, how will that impact the property value of those that sit there? • Is the City of Eagan able to guarantee property values will be maintained or improved for existing home owners? I iv D"Noo • If nothing is done, nothing will be resolved. • STOP means STOP! • Violations need to be addressed. • If a stop LIGHT is placed at the intersection of Lexington & Northview Park Road it will only encourage more traffic violations because drivers will try to beat the light. • Traffic lights are implemented to speed-up traffic NOT slow it down. SUGGESTIONS (not meant to be engraved in stone) • TRY reducing the speed on Lexington to a residential speed (30- 35 MPH) at least from Cliff Road to Yankee Doodle. - This is the least expensive change for everyone. • Place a sign on Lexington facing the church indicating "No • TRY breaking the traffic up by placing a STOP sign at the corner of Lexington & Northview Park Road and another STO sign at the NW of Westbury Drive. This may assist the parishioners of the United Methodist Advent Church to be able to enter and exit out of their parking lot. It may also give the drivers on the side streets the opportunity to enter onto Lexington. Keep in mind that a STOP sign or a reduction of speed can always be changed at very little cost to the tax payer as well as the fact that it can be done instantaneously... unlike building a road or propping stop lights. The bottom line here is that no one really wants a stop light or a stop sign at the intersection of Lexington/Northview Park Road. The petitioners just want it to be safer for all that interact with the intersection. Guarantee that the property values of the TAX PAYING CTTIZEN living adjacent to this will be maintained or improved. DEPRECIATION OF PROPERTY WILL NOT BE TOLERATED BY THE HOME OWNERS! TOP PRIORITY SHOULD BE GIVEN TO: • Safety for residents and pedestrians. • Property values must be maintained. • Curb appeal is Mandatory. • Priority MUST BE given to residents who must live and co-exist with Patrick Eagan Park on a daily basis. • Priority should NOT be given to convenience United Methodist Advent Church's self interest. After all, their members do not reside in that building they only visit it. If an 4-way intersection is going to happen whether the property owners like it or not, below was strongly suggested by some of the petitioners . ~a tf fcw4, +S' ,a= ' -i o-f'D J is < < ~ C4 I f r 3:" ti t`' f y j s a - - - - ((f a , August 13, 1998 Advisory Parks Commission c/o Mr. Ken Vraa City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Re: Proposal for Joint Parking Facilities, Advent United Methodist Church and City of Eagan I live on 3912 Westbury Way, immediately west of Advent United Methodist Church (Church). I have reviewed the proposed plan for expansion of the Church building and parking areas which was provided both to neighborhood residents last week and to your Commission last month. This plan proposes that City-owned park land immediately south of the Church be developed as a shared parking facility, and that the access from Church parking areas be moved from its current position to a location opposite Northview Park Road. I ask that you consider the following issues before making a recommendation to the City Council regarding this proposal: Access to Lexington Avenue I support the proposal to move the Church's access to Lexington Avenue from its current position to a location directly opposite Northview Park Road. This shift should make this stretch of Lexington Avenue safer. The created four-way intersection would be safer still with either a signal or semaphore stop. Use of Proposed Western Parking Lot The Church's expansion plan includes the creation of two new parking areas: a 84 stall lot on Park property south of the Church (South Lot), and a 32 stall lot on Church property west of their building (West Lot). My understanding is that under the joint parking proposal, the Church would have access to the City-owned South Lot when needed, and the City (and park patrons) would have access to the Church- owned lots when needed. I applaud the efforts of the Church and the Advisory Parks Commission to limit the amount of paved areas in an area surrounded by residential developments. I must respectfully point out, however, that the proposed West Lot does not meet City Code relative to joint parking facilities and screening requirements. Namely: City Code Chapter 11, Section 11.10, Subd. 28. Conditions required for joint use are: A. The proposed joint parking space is within 400 feet of the main entrance of the use it will serve. If the proposed building at the trail head immediately south of the proposed stormwater retention pond is considered to be the "main entrance of the use" for Patrick Eagan Park, approximately 50% of the West Lot is beyond the 400 feet requirement. City Code Chapter 11, Section 11.10, F.2(d). Where a required drainage, utility or other easement is partially or wholly within an area where required screening would normally be located (Le. in minimum setback), a wider screening area shall be provided to eliminate or minimize plantings or screening structures with the easement. The required screening for the West Lot is shown in the proposed plan to be directly over the sanitary sewer easement between the Church and the residences along Westbury Way. In order to follow City Code, the bermed area needs to be moved 20 feet to the east. August 13, 1998 page 2 Since the West Lot is partially beyond the stipulated 400 foot distance to the Park entrance, it can not be part of the shared parking facilities, and Park patrons should be blocked from using it. Enforcement of this prohibition appears problematic; there is joint access to the West Lot, South Lot and existing Church Lot, and the West Lot can only be accessed through the entrance on City-owned land. Even if the West Lot was placarded as "Church Parking Only," there would be a strong temptation for Park patrons to utilize this area if the other lots were full. I realize that the second code violation is outside the traditional purview of the Advisory Parks Commision, and should properly be addressed by the Building Inspection Department when a Construction Permit is sought by the Church. However, I wanted to bring this matter to your attention because a proper placement of the screen off of the easement could decrease the amount of parking available in that lot. The easiest solution to these Code conflicts is to eliminate entirely the West Lot. According to the Church's plan, the West Lot is not needed to meet City Code relative to the minimum number of required spaces. There are a total of 168 spaces between the existing Church lot and proposed South Lot, seventeen more than what is reportedly required to meet Code for the proposed sanctuary seating of 529. Enforcement of municipal laws on Church-owned shared parking areas. The City of Eagan has adopted regulations governing the use of its Parks and associated parking areas by patrons; two quick examples are limitations on overnight parking, and enforcement of open container laws. I would like to know how the City will enforce these regulations within the area of shared parking on Church-owned land. It would seem impractical to prohibit, for example, overnight parking on the City-owned South Lot if that same provision did not pertain to the adjacent existing Church Lot. I am particularly concerned with potential noise and open-container issues. Recommendations I would like to suggest that the following provisions be stipulated in any favorable recommendation made by the Advisory Parks Commission to the City Council regarding the proposed shared parking facilities: 1) All parking areas that are accessed by the proposed entrance opposite Northview Park Road must be able to be used jointly by the Church and the City of Eagan (i.e. within the joint parking facility). 2) The construction of any new parking lots in this area must follow City Code, particularly relative to the placement of screens on utility easements. 3) All parking areas that are accessed by the proposed entrance opposite Northview Park Road (whether on Church or City-owned property) must be regulated under rules adopted for City-owned Parks. Thank you for taking the time to consider my comments. Sincerely, Donald W. Elsenheimer Document - Folio Infobase http://www.municode.com/folio.pgi/13070.n...uery=parking+lot!OD!OA!OD!OA/doc/{@3114}? zz~ rev,, CITY CODE City of EAGAN, MINNESOTA Codified through Ord. No. 257, 2nd, effective April 16, 1998. (Supplement No. 3) CITY CODE Chapter 11 LAND USE REGULATIONS (ZONING)* Sec. 11.10. General provisions. ..previous Subd. 28. Joint parking facilities. Required *.parking, facilities serving two or more uses may be located on the same lot or in the same structure except in residential districts, provided that the total number of #;parking;;;- spaces so furnished shall be not less than the sum total of the separate requirements for each use during any peak hour parking;; period when the parking* facility is utilized at the same time by two or more uses. Conditions required for joint use are: A. The proposed joint parking space is within 400 feet of the main entrance of the use it will serve; B. The applicant shall show that there is no substantial conflict in the principal hours of the two or more buildings or uses for which joint use of off-street parking facilities is proposed; and C. A properly drawn legal instrument approved by the city attorney, executed by the parties concerned for joint use of the off-street parking facilities, shall be filed with the clerk. Said instrument may be a three or more party agreement including the city. Subd. 29. Reserved. Subd. 29.1. Outdoor display by businesses. A. Outdoor display permitted Outdoor display of merchandise or goods offered for sale, rent or lease shall be permitted only in the neighborhood business (NB), general business (GB) and community shopping center (CSC) zoning districts, subject to the following requirements: 1. The display area shall not exceed 60 square feet. 2. The display area shall be located immediately adjacent to the principal structure and only on the side of the building which contains a main entrance. 3. The display area shall not extend more than five feet out from the building and shall not exceed four feet in height. 4. The display area shall not take up required parking spaces or landscaping areas of the principal use. 5. The display items shall consist solely of products sold or distributed within the principal structure by the occupant thereof. Subd 29. 2. Outdoor storage by businesses. 1 of 2 8/13/98 11:45 AM Document - Folio Infobase http://www.municode.com/folio.pgi/13070.n...uery=parking+lot!OD!OA!OD!OA/doc/{@3114}? A. Outdoor storage shall be permitted only in the limited industrial (I-1), general industrial (1-2), general business (GB), and community shopping center (CSC) districts, and only upon the council's granting of a conditional use permit. B. Conditional use permit application. All conditional use permits under this subdivision shall be subject to the provisions of section 11.40, subdivision 4. All applications for a conditional use permit for outdoor storage shall include a detailed and scaled site plan specifying the dimensions, location, material and design of the storage enclosure and area. C. Performance standards. Outdoor storage permitted in accordance with subparagraph A. herein shall comply to the following requirements, in addition to those requirements set forth in subdivision 4 of section 11.40 of this chapter: 1. Outdoor storage items shall be placed within an enclosure as necessary to achieve appropriate security and containment or for public safety reasons when determined necessary by the city. In general business (GB) and community shopping center (CSC) zoning districts, the enclosure shall be attached to the principal building and be constructed of materials which are aesthetically compatible with the principal building. In limited industrial (I-1) and general industrial (1-2) zoning districts, the enclosure may be detached from the principal building. 2. The storage area shall be located in the side or rear yards and shall not encroach into any required front building setback area or other required setbacks. 3. The outdoor storage area shall be screened from view from the public right-of-way and from any adjacent property which is designated for residential uses in the comprehensive guide plan. 4. The storage area shall not interfere with any pedestrian or vehicular movement. next... next hit... 2 of 2 8/13/98 HAS AM Document - Folio Infobase http://www.municode.com/folio.pgi/13070.n...ryrparking+water!OD!OA!OD!OA/doc/{@2927}? CITY CODE City of EAGAN, MINNESOTA Codified through Ord. No. 257, 2nd, effective April 16, 1998. (Supplement No. 3) CITY CODE Chapter 11 LAND USE REGULATIONS (ZONING)* Sec. 11.10. General provisions. ...previous 1. System required. (a) All landscape plans and implementation thereof required by this subdivision shall include an underground irrigation system in all zoning districts except single-family (R-1), agriculture (A) and public facilities (P) districts. (b) Exception. An underground irrigation system is not required if (i) The area to be landscaped is very large or reserved for future expansion; or (ii) The area is intended to be kept in its natural state. 2. System specification. All irrigation systems shall be fully automatic programmable systems, capable of alternate date watering. Each system shall be capable of achieving one inch of precipitation per week under an alternate day watering regime. The system shall provide head to head coverage with uniform levels of total precipitation throughout all irrigated areas and shall provide full and equal coverage onto public rights-of-way to the back of curb. Systems which extend beyond private property onto public rights-of-way shall be subject to approval by the city under chapter 7 of the City Code. The system shall meet state department of health standards and shall provide backflow preventers. All systems shall have a designated billing address. F. Screening. 1. Definition and purpose. Screening shall consist of plants, berms, walls and fences that obscure views, improve aesthetics, and help minimize adverse impacts of public nuisances such as noise, glare, vibration, odors or dust. Additional screening requirements apply in the industrial zoning districts and are enumerated under those zoning districts sections of this chapter. 2. Screening requirements. (a) All parking, loading, service, utility, and outdoor storage areas shall be screened from view from all streets and directly abutting properties which have a different land use designation by a combination of any of the following: berms, walls, fences, deciduous overstory or understory trees, coniferous trees, shrubs and hedge materials. (b) Screening fences or walls shall be constructed of attractive, permanent finished materials, compatible with those used in the construction of the principal structure. Such screens, including berms, shall be at least three feet in height and provide a minimum opacity of 75 percent. Screen fences and walls shall be maintained in a neat and structurally sound condition. Necessary repairs shall be made in a timely manner. 1 of 2 8/13/98 11:35 AM Document - Folio Infobase http://www.municode.com/folio.pgi/13070.n...ry=parking+water!OD!OA!OD!OA/doc/{ a 2927}? (c) Planting screens shall consist of hardy plant materials, along or in combination with berms. Such screens shall be at least three feet in height (six feet if coniferous trees) at time of installation and shall be designed to provide a minimum yearround opacity of 75 percent at maturity. Planting screens shall be maintained in a neat and healthful condition. Plants which have died shall be promptly replaced. (d) Where a required drainage, utility or other easement is partially or wholly within an area where required screening would normally be located (i.e. in minimum setback), a wider screening area shall be provided to eliminate or minimize plantings or screening structures with the easement. (3) Exception to requirements. Screening requirements may be waived or modified by the city where the intent is otherwise satisfied by a significant change in elevation, existing screening, significant distance or similar circumstances. G. Trees on public property. Trees located within the public right-of-way (boulevard area) or public easement shall be planted and maintained in accordance with the provisions of chapter 7 of the City Code. H. Prohibited tree species. It is unlawful to introduce any of the following prohibited species to any lot or land parcel where such trees are not naturally occurring or to plant upon public land or right-of-way: Ginkgo (female only) Box elder Non-disease-resistant elm species Nonhybrid cottonwood species next... next hit... 2 of 2 8/13/98 11:35 AM t214- ADVISORY PARKS COMMISSION EAGAN, MINNESOTA MINUTES OF REGULAR MEETING OF JULY 20,1998 The regular meeting of the Advisory Parks and Recreation Commission was called to order at 7:00 p.m. on July 20, 1998 with the following Commission Members present: Terry Davis, Jerry Farlee, Barbara Johnson, Lee Markell, Daryle Petersen, John Rudolph and Michael Vincent. Members not present included N. Mark Filipi, Bonnie Karson and George Kubik. Staff present included Ken Vraa, Director of Parks and Recreation; Dorothy Peterson, Superintendent of Recreation; Paul Olson, Parks Superintendent; Rich Brasch, Water Resources Coordinator; Gregg Hove, Forestry Supervisor, CJ Lilly, Parks Planner/Landscape Architect and Cherryl Mesko, Recording Secretary. BLACKHAWK PAVILION AWARD PRESENTATION Marcie Padgett, representing the MRPA Awards Committee, was present to make a presentation to the City of Eagan from the Minnesota Recreation and Park Association. The Award of Excellence plaque was presented for Blackhawk Park Pavilion which received an honorable mention award in the field of Recreation, Parks and Leisure Services. Ms. Padgett reviewed how the nominations are made and the criteria used by the awards committee in reviewing determining the winners. The plaque was presented to the Advisory Parks Commission and the Parks and Recreation Department by Ms. Padgett. Commission Member Chair thanked Marcie for the presentation. AGENDA Barbara Johnson moved, John Rudolph seconded with all members voting in favor to accept the agenda as presented. MINUTES OF REGULAR MEETINGS OF MAY 18,1998 AND JUNE 15,1998 Member Petersen noted that the minutes of June 15, Page 3, last paragraph, sentence 2 should read, He suggested that the parking lot be made smaller and that more green space be provided between the Art House and the parking lot. Michael Vincent moved, Barbara Johnson seconded with all members voting in favor to accept the minutes of May 18, 1998 as presented and the minutes of June 15, 1998 as amended. DEPARTMENT HAPPENINGS Items highlighted by Director Vraa included 1208 children participating in the first three days of summer programs, in-line hockey camps and ice shooting/stick handling camps are in full swing, summer adult softball is nearing completion with the fall season following quickly, a craft specialist has been visiting Summer in the Park and Wagonful O'Fun sites, a $10,000 grant has been awarded through the Conservation Partners Grant Program, free wood chips are available to Eagan residents, plans for the installation of lighting at Little Goat ballfield is nearing completion, Dakota County STS crew will assist with mulching of trees and planting beds and construction continues at the Lexington/Diffley service buildings. Advisory Parks Commission Minutes of July 20, 1998 meeting Page 2 CONSENT AGENDA Michael Vincent moved, Barbara Johnson seconded with all members voting in favor to make the following recommendation to the City Council: 1. NOREEN ADDITION - JAMES S. NOREEN 4 This development shall be responsible for a cash parks dedication for the newly created lots. 4 This development shall be responsible for a cash trails dedication for the newly created lots. Individual lot tree preservation plans shall be required at the time of building permit application for Lot 1 and Lot 3. i The development shall meet its water quality mitigation requirements through payment of a cash dedication in lieu of on-site ponding. The amount of the cash dedication should be based on the area and development intensity of the two new lots that will be created. 4 Filling or draining of wetlands on the site shall be prohibited. A variance to the minimum lot area requirements within the shoreland impact zone for Holland Lake shall be granted for Lot 3. 2. LEXINGTON POINTE THIRTEENTH ADDITION - SEMPER DEVELOPMENT, LTD. This development shall be responsible for a cash parks dedication. This development shall be responsible for a cash trails dedication. This development shall be responsible for a cash water quality dedication. DEVELOPMENT PROPOSALS DART TRANSIT - R.J. RYAN Director Vraa introduced this item noting that Dart Transit is proposing to construct a 215,000 square foot warehouse in Eagandale Corporate Center south of Aldrin Drive. Vraa then addressed both the parks and trails dedication recommendations adding that the developer might consider a soft surface trail along the pond extending from the school property to the south. It was noted that this trail may be difficult to construct because of steep slopes and the possibility of encroachment into the 30 foot wetland setback. Water Resources Coordinator Brasch continued by reviewing the water quality/wetland issues outlined in the staff report along with recommendations by staff. Forestry Supervisor Hove then reviewed tree preservation issues also outlined in the staff report. One correction made by Hove was that mitigation would be 12 Category B trees, or the equivalent Category A or C trees, rather than the 36 Category B trees identified in the staff report. He also noted that the tree mitigation would be in addition to landscaping. Chuck Hall, representing Faithful Shepherd Church, the property directly south of this proposal, stated that when their property was purchased from Dart one of the requirements was that a trail be provided to connect these properties. During their development review they showed a trail to connect around the wetland on the western portion of this site. Since there is not a trail shown in the Dart Transit plan, there was concern about where the Faithful Shepherd trail would connect. Members Markell and Vincent asked if there would be a way to ensure the internal trail connection for these developments. Director Vraa stated that the Commission could make a recommendation to the City Council, however since internal trails are not shown in this location in the Master Trails Plan a trail was not recommended as part of the dedication requirement. Both Skyline Displays and Faithful Shepherd have provided trail connections as part of their developments, however, grading around the wetland on the western portion of the site may be difficult, Vraa added. Member Petersen opined that a trail could fit on the east side of the Dart building but that it may not be possible to the west. Advisory Parks Commission Minutes of July 20, 1998 Meeting Page 3 Member Johnson asked if the school was required to provide trails as part of their purchase from Dart Properties. Mr. Hall stated they were required, as part of the purchase agreement, to provide trails connecting to properties surrounding their property. The representative from R.J. Ryan stated this was the first time he had heard anything about a potential trail for this development. Member Vincent suggested that a recommendation be made to see if there could be some consistency in providing trails throughout this entire area of developed and developing properties. In response to a question, Director Vraa noted that there are no trails planned along Aldrin Drive. Following further discussion, Michael Vincent moved, Terry Davis seconded with all members voting in favor to make the following recommendations to the City Council regarding the Dart Transit- R.J. Ryan proposal: 1. This proposal shall be responsible for a cash parks dedication. 2. This proposal shall be responsible for a cash trails dedication. 3. Staff is recommending denial of the submitted Tree Preservation Plan ntil the following conditions are met: Indicate on a revised Landscape Plan/Tree Preservation Plan size, species and location of 12 Category B mitigation trees, (or an equivalent combination of category A or Category C trees). These 12 mitigation trees are in addition to any City of Eagan landscape requirements. If all 12 trees cannot fit on this site, they may be installed on other applicant property within the City of Eagan, or a cash mitigation option may be applied. Indicate on a revised Grading Plan and a revised Tree Preservation Plan proposed grading limits and the location and type of Tree Protection fence. Tree Protection Fence is to be placed at the edge of the Critical Root Zone (a distance of one foot per inch of tree trunk diameter). Indicate on a revised Tree Preservation Plan site/soil restoration efforts in areas where trees are to be preserved (areas east and southeast of the building, where trees are indicated to be preserved, have had fill brought in over the Critical Root Zone, this fill must be removed to original grade). 4. All runoff from impervious areas shall be directed to existing detention basins for treatment as per the master drainage plan for the development. 5. An ungraded, un-maintained buffer extending at least 30 feet back from the delineated edge of all wetlands on the site shall be preserved. 6. The erosion and sediment control provisions identified on the grading plan dated June 30, 1998 shall be followed. 7. All graded areas with a slope greater than 4:1 shall be permanently established in a native perennial grass cover using MnDOT seed mix 20A or equivalent and that this vegetation be left in an un- maintained condition. 8. The Advisory Commission suggests that all the owners of property purchased from Dart (including Faithful Shepherd and Skyline Displays) look at providing continuity to an internal trail system. Apparently Dart made that a requirement of some of their purchase agreements and the Commission felt it would be beneficial if all property owners were subject to the same requirements. The Master Trails Plan does not show trails through this area which is why a trails recommendation was not made. Advisory Parks Commission Minutes of July 20, 1998 Meeting Page 4 BIETER PROPERTY PROPOSAL Following a brief discussion, Terry Davis moved, Michael Vincent seconded with all members voting in favor to reaffirm the Commission's previous recommendations relative to the general conditions for site development for this property as a framework upon which specific conditions and detailed plans can be developed. OLD BUSINESS UNITED METHODIST CHURCH SHARED PARKING PROPOSAL Director Vraa reminded the Commission that they had heard a request from Advent United Methodist Church in June to consider developing a joint parking lot. The church proposed to create a new entrance that would align with Northview Park Road to enhance the safety of access to both the church and Patrick Eagan Park. Director Vraa noted that the park area proposed for parking is currently being used as a tree nursery. Although this location has worked well for that purpose, the trees can be relocated into other parks. It was noted that a preliminary estimate for development of the parking lot was projected in the range of $175,000-200,000. Advent United Methodist Church was planning to provide a proposal for cost sharing however, one has not been provided to date, Vraa stated. He added that the church is planning a neighborhood meeting for July 30 to advise them of their proposal. Member Johnson asked if there were other sites for the nursery to be relocated. Director Vraa responded that some of the larger trees would need to be moved to various parks for landscape enhancements but that the smaller ones would be lost. It has been anticipated that the nursery would be removed to accommodate future development of Patrick Eagan Park. Needed tree stock will be purchased from nurseries in the future. SKYLINE DISPLAYS PARK UPDATE Director Vraa noted that Skyline Displays has been working on their site following the recent storm damage. Staff has not received further information to date relative to Discovery Park. NEW BUSINESS DON GRANT OFFER TO SELL Director Vraa reviewed the background of this request noting that the parcel referenced is located on the northern border of Moonshine Park. The four key areas that comprise Mr. Grant's 3.76 acre parcel were also reviewed along with the competitive market analysis prepared by three realtors. Vraa concluded that Mr. Grant is proposing to sell this property for $240,000. Mr. Grant has also unsuccessfully attempted to sell the landlocked property to the west of the pond to his neighbor that abuts it. Don Grant, 1275 Towerview Road stated he purchased this property in 1961 and built his home in 1962. The pond to the west of his property was dry at that time but with time and run-off from future development around his property the pond held water on a regular basis. When Donneywood developed, Mr. Grant continued, the developer indicated his willingness to fill in a portion of the pond to allow access to the western land locked area. Requests from surrounding residents to have city water and sewer brought to their properties have prompted Mr. Grant's decision to sell his property. Issues regarding the level of water in the pond that continue to landlock the western portion of his property are addressed in his letter to City Administrator Hedges. Mr. Grant opined that since Moonshine Park is not developed and may not be for some time yet, this may be a perfect opportunity for the City to acquire his property to allow for development of Moonshine Park along with a public access point to LeMay Lake. He also noted that the proposed ring road could provide another potential connection to this park in the future. Mr. Grant expressed his willingness to remove the swimming pool on his property should the City decide to acquire it. Advisory Parks Commission Minutes of July 20, 1998 Meeting Page 5 He also noted that should the City not buy the property at this time and he should have water and sewer put in, the lot could be split and sold for much more. He reiterated the significance of providing a potential public access to LeMay Lake should the City acquire his property. Member Vincent asked if there would be time to defer this item to the Acquisition/Development Sub- committee for future review and recommendation citing the need to view this property as it fits into the overall park plan. Mr. Grant reiterated the value of this lake access to the public and that he is ready to sell his property and would like to proceed as quickly as possible. Vincent stated that the Commission may make a recommendation that Moonshine Park stay undeveloped. Mr. Grant stated that the City would still have to deal with the landlocked parcel since it was his opinion that the drainage from surrounding development created the problem. If the land to the west of the pond were not landlocked, Grant opined that it would be worth $50,000. He suggested that if the entire property was not purchased by the City that the City should purchase the landlocked parcel for $25,000 and then fix the drainage issue. After further brief discussion, Michael Vincent moved, John Rudolph seconded with all members voting in favor to defer this issue to the Acquisition/Development Sub-committee to further review the pros and cons of potential acquisition of Don Grant's property. It was determined that the sub-committee would meet on August 10, 1998 at 5:00 p.m. at the site for a tour followed by a meeting with Mr. Grant to discuss options. PARKS DEVELOPMENT UPDATE Parks Planner/Landscape Architect Lilly noted that the grading and retaining wall was completed at Walden Heights Park. The turf is expected to be established in August and landscape boulders donated by Lundgren Brothers have been put into place. WATER RESOURCES UPDATE EDUCATION SURVEY RESULTS Coordinator Brasch reviewed the memo provided in the packet regarding the results of the water resources education survey. Following the 1994 cooperative water resources education program with Dakota County a follow-up phone survey was conducted. In October, 1997 a second survey was done to compare the level of knowledge and behavior profiles in individual cities with those for the County as a whole. The analysis was completed and Brasch reviewed the findings outlined in his staff report with the Commission OTHER BUSINESS AND REPORTS STORM DAMAGE/OAK WILT UPDATE Forestry Supervisor Hove provided an in-depth staff report regarding the significant storm damage and the impact on the spread of oak wilt disease. He noted that the storms damaged or destroyed as much as 4,000 trees in the city. Potential reforestation ideas were presented for future consideration. Member Johnson asked what the first signs of oak wilt were. Hove responded that the disease results in the tree shutting off the vessels that carry food throughout the tree which chokes off the whole system. This results in the leaves wilting from the outside in, which is the first sign of the disease. Advisory Parks Commission Minutes of July 20, 1998 Meeting Page 6 1999 BUDGET Director Vraa stated that staff is currently working on the 1999 budget for Council review. Currently the Government Buildings and Forestry portions of the budget are completed. Vraa added that if Commission Members have specific questions or if there is a specific request that should be incorporated for consideration they should let him know as soon as possible. SUBCOMMITTEE UPDATES Member Petersen stated that the Natural Resources Sub-committee met on July 8 with a group of residents wanting to enhance the pond in their neighborhood. After further information is received, the sub-committee will continue to review this request before bringing it to the Advisory Commission. POOL UPDATE Director Vraa provided a brief update of the aquatic facility that Commission Members visited prior to the meeting. He shared the elevations of the buildings and where the outdoor shower area would be. It was noted that much of the work would be completed this year but that the landscaping, fencing, slides and decking would be completed in the spring. As a final note, Vraa stated that the wading pool would close on August 2 and be removed the following week. SET MEETING FOR ACQUISITION/DEVELOPMENT SUBCOMMITTEE The Acquisition/Development Sub-committee set a meeting for August 10, 1998 at 5:00 p.m. to discuss the request from Don Grant to purchase his property as well as to continue discussion of the Advent United Methodist Church shared parking request. STORM REFORESTATION COMMITTEE Director Vraa stated that the City Council had requested that a Storm Reforestation Committee be convened to discuss how to proceed with a plan to re-forest the City after the significant tree loss over the last few years. The Council is looking for two representatives from the Advisory Parks Commission, Vraa added. Chairman Markell stated he had received a letter from City Administrator Hedges requesting that someone representing the Advisory Commission attend a meeting on July 27h at 4:30 p.m. Members volunteering to participate on the committee included Lee Markell, Daryle Petersen and Michael Vincent. ROUND TABLE Member Davis referenced the City Council's recent decision to provide $75,000 toward the YMCA's teen center. Stating that the Commission wrestled with the issue at great length before recommending that the Council look at the option of providing a teen center location at the Civic Arena, Davis wondered what happened. Director Vraa clarified that the Y had approached the Council for a decision since they needed to proceed with their plans. The Council had expressed the opinion that the $75,000 investment was a good one to allow for this teen use but it did not preclude the Council from moving forward with a recommendation to provide another/other locations for teens to meet. ADJOURNMENT With no further business to conduct, Michael Vincent moved, Barbara Johnson seconded with all members voting in favor to adjourn the meeting. The meeting was adjourned at 9:30 p.m. Secretary Date