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09/10/1998 - Advisory Parks & Recreation Commission AGENDA ADVISORY PARKS COMMISSION EAGAN, MINNESOTA Thursday, September 10, 1998 7:00 PM Eagan Municipal Center City Council Chambers A. 6:00 PM - Tour Walden Heights Park and Aquatic Facility B. 7:00 PM Regular Meeting 7:00 pm C. Call to Order and Pledge of Allegiance 7:02 pm D. Approval of Agenda 7:03 pm E. Approval of Minutes of Regular Meeting of August 17, 1998 7:04 pm F. Visitors to be Heard 7:05 pm G. Department Happenings Page 3 7:06 pm H. Consent Agenda 7:15 pm J. Development Proposals (1) Grand Oak Two - Wispark Corporation Pages 5-7 7:16 pm (2) Walden Heights Second Addition - Parkbrook Properties Pages 9-16 7:30 pm (3) Gopher Eagan Industrial Park 2"d Addition - North Am. Properties Pages 17-27 7:45 pm K. Old Business (1) Skyline Displays Update 8:00 pm L. New Business (1) CIP Pages 29-46 8:02 pm M. Parks Development Update 8:12 pm M. Water Resources Update (1) Pond JP 26-3 Pages 47-54 8:15 pm (2) Purple LooseStrife Control Project 8:30 pm N. Other Business and Reports (1) Summer Program Reports • Paula Nowariak - Youth and Families Pages 55 - 65 8:45 pm • Sonya Rippe - Adult Sports Page 67 8:55 pm • Brad Eller - Youth Development 9:05 pm (2) Don Grant Property Purchase Update 9:15 pm (3) Subcommittee Updates 9:20 pm (4) Pool Update 9:22 pm 0. Round Table 9:25 pm P. Adjournment 9:30 pm The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities, and employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or status with regard to public assistance. Auxiliary aids for disabled persons wishing to participate are available upon request at least 96 hours in advance of the event. If a notice of less than 96 hours is received, the City will attempt to provide the aids. ADVISORY PARKS COMMISSION 1998 MEETING SCHEDULE NAME Feb Mar April May June July Aug Sept Oct Nov Dec ]an 16 16 20 18 15 20 17 10 19 16 14 Terry Davis x 0* x x x x x Jerry Farlee x x x 0* x x x N.Mark Filipi x 0* X 0* X 0* X Barbara Johnson Secretary 0* X x x x x x Bonnie Karson x x x X X 0* X Steven Knutson x O* Resigned 3/17/98 George Kubik x x x x x 0* 0* Lee Markell Chair x X X x 0* x X Daryle Petersen 0* X x x x x x John Rudolph V.Chair x X x x x x x Michael Vincent x x x 0* X X X 0* Recreation Sub-Committee Natural Resources Sub-Committee Land Acquisition Sub-Committee John Rudolph Daryle Peterson Lee Markell George Kubik Michael Vincent Terry Davis Jerry Farlee Mark Filipi Barbara Johnson Bonnie Karson UPCOMING MEETINGS: April 5, 5:00pm Natural Re Sub Gemmittee (lee Safety) MaFeh 23, 5,,00 pFn ReeFeatlen and AeqwisltieR~Develepmem Sub Committee (Skyline Display) OPEN ISSUES 1. Tour of Community Centers in other cities 3,,Iy 8, 64111 p--- Natural ResellKes 6,,b rGemmittee 2. Commission Review Workshop August 10, 5:00 p.m. Acquisition/Development Sub-Committee (Shared Parking/Don Grant) 3. Spring Maintenance Demonstration 4. Recognition of Sharon Holbeck MEMO city of eagan TO: ADVISORY PARKS COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: SEPTEMBER 8,1998 SUBJECT: SEPTEMBER COMMISSION MEETING The next Commission meeting is this Thursday, September 10th. Once again we will do a pre-meeting tour to visit Walden Heights Park and finish with a quick stop at the Civic Arena. Please meet at the east entrance to City Hall for car pooling at 6:00 p.m. Time continues to bring about changes in the Department. This past month is certainly no exception. As we welcome two new employees into the Department, I'm sad to report there are also two departures! Benita Soller first came to the Department as a student intern, became a 3/5 employee in the pre-school program and an assistant to the summer playground program. She has resigned to take a position with Waconia. I'm also sad to report that Water Resources Coordinator Rich Brasch will be leaving to take a position with the consulting firm of Boonstroo, Rosene, Ander;lick and Associates. Since the firm is a consultant to the City, we will still be able to have Rich's expertise close at hand! We all wish the best of luck to Rich. He certainly has represented the Department and the City of Eagan well over the last eight years. The new employees are Mike Shegeby (who will be working at the Civic Arena six months and at the aquatic facility for six months) and Kristi Organ who will assume the responsibilities as manager of the aquatic facility. Kristi has an excellent background in aquatics and joins us from the City of Minnetonka. After the Call to Order, Approval of Minutes, and Visitors to be Heard, staff will review the Department Happenings. There are no Consent Agenda items this month, but there are three development items for review. Planning reports for each of the three items is attached. Discovery Park (Skyline Displays), can again be deferred until next month. Skyline Displays has recently met with the Eagan Rotary Club to explore the possibility of incorporating a larger amphitheater into the site. It's staffs understanding that since this option is being explored at this time, this item can once again be deferred until next month, or until such time as a new proposal has been developed for review. Under New Business, the 1999 CIP recommendations for park improvements from the Park Site Fund have been included for discussion. Enclosed is a memo that reviews this item along with an attachment that the Commission gave to the Council in 1997. There are no Park Development items at this time. Under Water Resources Update there are two items provided for Commission review. The Purple Loose Strife Control project will be a verbal presentation. Recreation staff will present reports on the summer programs. Staff will also report on the actions of the City Council relative to the Commissions recommendations to acquire the Don Grant parcel. The last two updates will be from the sub-committees and on the pool construction. As a reminder, the Commission is invited to attend the ground breaking of the pool/grand opening of the new addition to the Civic Arena on Sunday. As always, if members are not able to attend the meeting, your call will be appreciated. Respectfully submitted, Ken Vraa Director of Parks and Recreation KV:cm Department Happenings for September 1998 1. The Friends of the Farm volunteers are finalizing their plans for activities they will conduct at Lone Oak Days. In the works are hay wagon rides, pumpkin decorating, a plowing and planting demonstration, sale of hot dogs, brats and pop and informational "tours" of the house and outbuildings. The Convention and Visitor's Bureau is the major host of the event, the Friends of the Farm are significant partners. Calls are being made to individuals who have indicated an interest in volunteering for events. Anyone interested in helping on September 18 or 19 should call the Parks and Recreation office at 681-4660. 2. Youth Development Coordinator, Loudi Rivamonte and husband James are the proud parents of Armond, born on August 22, weighing in at 7 pounds, 7 ounces. 3. Staff met with School District 196 personnel at the quarterly city/school meeting. The typical updates on construction projects were made and community use of school outdoor facilities were reviewed. The feasibility of projects requested by EAA, players benches at Dakota Hills Middle School for example, were discussed. The city/school meetings are important to open communication and mutual assistance when needed. 4. Community groups have arranged for an Eagan Day at the Dome on September 12. A pre-game party, food furnished by Al Baker's, is planned for 5:00 PM on the Plaza. The Twins play Oakland at 7:05. After the game all children will be invited to "run the bases", there will be an Eagan Celebrity Home Run Derby and the Eagan Legion vs. Eagan Travel Baseball 16 year old team will be played. Tickets may be purchased at the Parks and Recreation office. Cost is $9.00 for adults and $7.00 for kids (age 16 and under). 5. The Department's adult basketball and volleyball leagues begin play in the next week to 10 days. 29 basketball teams and 68 volleyball teams will play during the fall season. The team numbers are on a par with prior years as gym space is static. The Department turned away 6 to 8 women's volleyball teams because gym space did not allow room for them. Staff are being watchful of rosters to ensure that eligibility standards of live or work in Eagan or District 196 are being followed. 6. Recreation staff will begin planning winter programs very soon. The self-imposed writing deadline is October 2. The brochure will be out in the community in early November. The new time line has advantages, particularly for December special events and activities. 7. Eagan Athletic Association fall programs are in progress. The football program has grown to 400 participants on 22 teams, an increase of 2 teams. The City provides field space at Clearwater and Goat Hill Parks; additional fields are provided by the high school and middle schools. The City's 2 fields are lighted and used on weekday evenings. 8. The EAA soccer programs fit nicely onto 11 mini fields at Lexington Diffley Athletic Fields, 5 fields at Rahn Park/School, 4 fields at Ohmann Park, 3 fields at Blue Cross Blue Shield, 2 fields at Mueller Farm Park and single fields at Bridle Ridge and Quarry Parks. These 27 fields are maintained by the Department. EAA soccer also used 4 fields at the high school. Only Dakota Hills Middle School is using the Northview soccer fields this fall. 9. Falcon Ridge Middle School will use soccer fields at Ohmann Park this fall. Construction of facilities at Eastview High School this fall has impacted the Falcon Ridge site for this year's soccer season. 10. The Department was able to accommodate the soccer needs of Trinity Lone Oak School once again. The City has worked with that school for several years. 11. Benita Soller, a long time seasonal employee and preschool program instructor for the Department has accepted a full time position with the Waconia Community Services Department. Benita will be working with youth and special event activities. It is believed that a fun run is first on tap! We wish Benita good luck and thank her for her commitment to Eagan's programs while on staff with us. 12. Staff has begun the renovation of the "old" Rahn Park shelter building. Planned improvements include the construction of a new gable roof, painting of the exterior, installation of a new front door and landscaping. 13. With the departure of most of the seasonal staff, the Park staff has been "recruiting" any available staff from other departments to assist with routine maintenance activities. Their assistance has been greatly appreciated. 14. The sub-base has been prepared for the new Lexington-Diffley pavilion. The contractor will begin pouring concrete in the next several weeks. Wooden beams salvaged from the old City Hall/Fire Administration building will be used to support the roof. Completion is expected by year's end. 15. A contractor has been selected to color-coat a number of hart courts throughout the park system. Completion is expected by October 1. 16. Bids were opened on September 3 for the trail snow plowing contract. The Council will be awarding the contract at an upcoming meeting following staff review. The contract will be managed by the Street Department. Over 40 miles will be cleared. 17. The Twin Cities Tree Trust completed their season with the City on August 20. 18. Quotations for the little Goat ballfield light fixtures were opened on September 4. Quotations for the poles and installation will follow. The existing electrical panel is too small to carry the additional load necessitating an upgrade and added expense. Completion is expected by the start of the spring season. 19. The Forestry staff is completing a variety of planting and replacement projects. Installation of additional materials at Lexington Diffley will take much of the fall. ADVISORY PARKS COMMISSION SEPTEMBER 10, 1998 DEVELOPMENT AGENDA GRAND OAK TWO - WISPARK CORPORATION 1. This development would be responsible for a cash parks dedication. 2. This development would be responsible for a cash trails dedication. 3. This development would meet its water quality mitigation requirement entirely through on-site ponding. Ponds should be constructed to meet the City of Eagan's Detention Basin Design Standards. Skimmers of suitable design to the City shall be installed on the outlet of all detention basins and the discharge pipes from the detention basins should be extended the NWL of Pond FP-1. 4. An undisturbed and unmaintained buffer shall extend at least 30 feet back from the NWL of Pond FP-1 be preserved. Disturbance of the slope above the NWL of Pond FP-1 should be minimized. MEMO city of eagan TO: ADVISORY PARKS COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: SEPTEMBER 3,1998 SUBJECT: GRAND OAK TWO - WISPARK CORPORATION BACKGROUND Wispark Corporation is requesting a Preliminary Subdivision consisting of 5 lots and 5 outlots on 57 acres located south of Blue Gentian Road, east of TH 55 in the north 1/2 of Section 2. During the past year, WisparkCorporation has acquired about 80 acres in the "triangle" area bordered by 1-494, TH 55 and TH 149. Earlier this year the City approved another Wispark subdivision (Grand Oak One) consisting of two lots and two outlots located at the intersection of Blue Gentian and TH 149. The City is currently reviewing a building permit application for. a 3-story office building on one of those lots. Wispark intends to develop both subdivisions with office and office/warehouse uses. Two new public roadways (Blue Gentian (realigned) and Blue Waters Road) will be constructed to provide access to this, and other pending development in the area. Wispark plans to create a Declaration of Easements, Development Standards and Protective Covenants to ensure coordinated development and maintenance within the Grand Oaks Business Park. An easement will be created to enable them to develop a private trail system around the large central pond (Pond FP-1), incorporating the smaller detention ponds within the development. This area will be landscaped and furnished with benches and pergolas (walk-under trellis) and will provide recreational opportunities for adjacent property owners and employees within the Grand Oak Business Park. PARKS/TRAILS DEDICATION This development shall be responsible for a cash parks dedication and a cash trails dedication. TREE PRESERVATION There are no tree mitigation issues with this development. WATER QUALITY/WETLANDS This development is located in Drainage Basin F in far northeast Eagan. The development will generate runoff that will be discharged to Pond FP-1, an 18-acre pond designated as a nutrient trap in the City's water quality management plan. Pond FP-1 in turn discharges to Pond FP-14, a designated stormwater management basin, which then discharges to the Minnesota River bottomlands. There are no recreational classified water bodies downstream of the proposed development. T Because of the large size of the development, the high impervious coverage proposed for the parcels within the development, and the fact that Pond FP-1 is a state-designated wetland which contains wetland mitigation features, staff recommends that on-site ponds be constructed to treat runoff from all impervious areas of the development parcel. The sizing and design of the ponds shown on the grading plan dated 9-2-98 is adequate to meet ponding requirements. All influent pipes to Pond FP-1 should extend to the normal water level and skimmers of suitable design to the City should be installed on the outlets of all ponds. In the mid-1980's, this area was used as a fill disposal site for the construction of Interstate 494. As a result, slopes of between 4:1 and 5:1 extend up to 30 feet above the normal water level of Pond FP-1. Staff has requested that the developer not only preserve an ungraded buffer extending 30 feet back from the normal water level of Pond FP-1 but that the developer to the maximum extent possible avoid any disturbance of the steep slope above the pond. Consequently, the developer has slightly adjusted the position of a detention basin as well as re-routed several trail segments so that the vast majority of grading occurs at or behind the crest of the slope. The actual buffer width shown on the 9-2-98 grading plan ranges from 30 to more than 100 feet. There are no current jurisdictional wetlands within the development parcel other than the fringe wetlands around Pond FP-1. No filling or draining of wetlands is proposed. Staff recommends that • the development meet its water quality mitigation requirement entirely through on-site ponding. Ponds should be constructed to meet the City of Eagan's Detention Basin Design Standards. Skimmers of suitable design to the City shall be installed on the outlet of all detention basins and the discharge pipes from the detention basins should be extended the NWL of Pond FP-1. • an undisturbed and unmaintained buffer extending at least 30 feet back from the NWL of Pond FP-1 be preserved. Disturbance of the slope above the NWL of Pond FP-1 should be minimized. FOR COMMISSION REVIEW 1. This development would be responsible for a cash parks dedication. 2. This development would be responsible for a cash trails dedication. 3. This development would meet its water quality mitigation requirement entirely through on-site ponding. Ponds should be constructed to meet the City of Eagan's Detention Basin Design Standards. Skimmers of suitable design to the City shall be installed on the outlet of all detention basins and the discharge pipes from the detention basins should be extended the NWL of Pond FP-1. 4. An undisturbed and unmaintained buffer shall extend at least 30 feet back from the NWL of Pond FP-1 be preserved. Disturbance of the slope above the NWL of Pond FP-1 should be minimized. j• ij~' ~Z ! Q [ C 3Ss A F ° ! ris r"r tl R t 7 r ! Y S HMI-WAY nD. Y9 ow arQ Rpgp QQ YYYYYYY YYYY Y Y o ~ arkRtR t 6 111 \ \\\~~~`\w~y.\\\ ~_k TIM`Z5\1d5\:~~\. M? all ow / `off ivw soso wa ` O sn?vsu~ E 1 MOIOS'M 5 V_b ift if" .0 dL ~j g a • s t \ /ice x ~ ' ~ ADVISORY PARKS COMMISSION SEPTEMBER 10, 1998 DEVELOPMENT AGENDA WALDEN HEIGHTS SECOND ADDITION - PARK$ROOK PROPERTIES 1. This development shall be responsible for a cash trails dedication. 2. Tree Preservation Plan shall be approved as proposed with the following conditions • To require that Tree Protective measures (i.e. 4 foot polyethylene laminate safety netting) be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved. • To require that the applicant contact the City Forestry Division at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan. 3. The wetland in the northwest corner of the site shall be excavated to provide on-site treatment for runoff from and through this parcel. The normal water level of the pond should be set approximately 1 foot below the average elevation of the jurisdictional wetland boundary to protect nearby upland vegetation. The pond excavation should incorporate a 10-foot wide aquatic bench extending from NWL to 1 foot below NWL and side slopes below the aquatic bench should be 4:1. The pond should have a minimum wet volume of 1.4 acre-feet city of eagan MEMO TO: ADVISORY PARKS COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: SEPTEMBER 3,1998 SUBJECT: WALDEN HEIGHTS SECOND ADDITION - PARKBROOK PROPERTIES BACKGROUND Parkbrook Properties, Inc. is requesting approval of a Preliminary Subdivision to create seventeen lots for the construction of single-family homes on property currently platted as Outlot A, Walden Heights located south of Walden Drive and west of Richard Lane in the NE 1/4 of Section 33. The applicant is also requesting a five foot front yard setback Variance to the required 30-foot setback to allow a 25-foot setback from the public right-of-way for all lots in this development. Walden Heights 1st Addition was platted in 1980 and Outlot A was never developed. Land was dedicated with the Walden Heights 1st Addition plat to satisfy park dedication requirements. The site is wooded and has significant elevation changes. There is an existing wetland in the northwest corner of the site. The site takes overland drainage from adjoining properties and as a result has experienced some erosion. The proposed 17-lot development on 8.36 acres has a density of 2.03 units per acre. All of the lots in this subdivision meet or exceed the minimum size of 12,000 square feet. At • 49,520 square feet Lot 1, Block 1, is significantly larger than the other lots because it contains the wetland. This development proposes to take access from the west as an extension of the Pinetree Pass development under construction by Lundgren Brothers. However, the portion of the Pinetree Pass development adjacent to this site has not yet received final plat approval. The front yard setback variance is requested due to the difficult topography and wooded condition of the site. PARKS/TRAILS DEDICATION This development shall be responsible for a cash trails dedication. TREE PRESERVATION This eight-acre site is located east of the southerly portion of the new Pine Tree Pass (Stone Cliffe) development, in Walden Heights First Addition, south of Richard Lane and Rebecca Lane, in the SE 1/4 of Section 33. The site is mostly wooded with large oak trees and also includes an existing wetland in the northwest corner. C The submitted tree inventory indicates there 277 significant trees on site. Species and tree diameters are as follows: Oak (bur and red) - 6" to 36" Black Cherry - 6" to 17" Elm - 12" to 24" Other various deciduous tree (boxelder, cottonwood, and hackberry) Oak trees comprise 75% (209 of 277 tres) of the existing significant vegetation. According to the City of Eagan Tree Preservation Ordinance allowable removal for this type of development (multiple lot, single family residential) is set at 40% of the existing significant vegetation. The development as proposed will result in the removal of 111 significant trees (40.1 % of the total). Through meetings with staff and revisions in the street and lot configuration, as well as the addition of proposed boulder retaining walls, 19 additional oak trees will be preserved over the entire site. This results in a reduction in tree removal down from an original removal percentage of 46% of the total. With a proposed significant tree removal no greater than allowable limits there is no tree mitigation . Staff is recommending approval of the Tree Preservation Plan as proposed with the following conditions: • To require that Tree Protective measures (i.e. 4 foot polyethylene laminate safety netting) be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved. • To require that the applicant contact the City Forestry Division at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan. WATER QUALITY/WETLANDS This development is located in the Thomas Lake watershed and will generate water that will reach Pond BLP-6, a designated nutrient trap in the Stonecliff residential development to the west. Pond BLP-6 in turn discharges via a lift station to Pond BP-12, a sediment basin, which in turn discharges to a south bay of Thomas Lake. Thomas Lake has been designated as a Class I water body in the City's water quality management plan and does not currently meet the water clarity goals set for it in the plan. In addition to the runoff generated by this 8.4 acre development, runoff from approximately 20 acres of off-site area (mostly single family residential) also traverses the site. Staff recommends on-site ponding to treat this runoff prior to discharge to Pond BLP-6 and eventually Thomas Lake. The development parcel is very hilly, with a topographic difference of almost 100 feet from the southeast corner to the northwest corner of the property. In addition, virtually the entire parcel is heavily forested. For these reasons, staff recommends that low area in the northwest corner of the site containing a .43 acre jurisdictional wetland be excavated and used to treat runoff from this development as well as the raw runoff from off-site properties to the east. Staff recommends that the pond's normal water elevation be set at approximately one foot below the average elevation of the jurisdictional wetland boundary in order to protect hardwoods surrounding the pond, that the excavation be conducted to include a 10 foot wide safety bench just below the normal water elevation and that the side slope below the bench not exceed 4:1. The pond should have a minimum wet volume of 1.4 acre-feet. ~4 . The only jurisdictional wetland within the development parcel is a .43 acre wetland in the northwest corner of the site. No filling or draining of the wetland is proposed. Staff recommends that he wetland in the northwest corner of the site be excavated to provide on-site treatment for runoff from and through this parcel. The normal water level of the pond should be set approximately 1 foot below the average elevation of the jurisdictional wetland boundary to protect nearby upland vegetation. The pond excavation should incorporate a 10 foot wide aquatic bench extending from NWL to 1 foot below NWL and side slopes below the aquatic bench should be 4:1. The pond should have a minimum wet volume of 1.4 acre-feet. FOR COMMISSION REVIEW 1. This development shall be responsible for a cash trails dedication. 2. Tree Preservation Plan shall be approved as proposed with the following conditions • To require that Tree Protective measures (i.e. 4 foot polyethylene laminate safety netting) be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved. • To require that the applicant contact the City Forestry Division at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan. 4. The wetland in the northwest corner of the site shall be excavated to provide on-site treatment for runoff from and through this parcel. The normal water level of the pond should be set approximately 1 foot below the average elevation of the jurisdictional wetland boundary to protect nearby upland vegetation. The pond excavation should incorporate a 10 foot wide aquatic bench extending from NWL to 1 foot below NWL and side slopes below the aquatic bench should be 4:1. 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T YYT T'E At 2 3 ; ? 3 B Y, j:•iiTY'1'T7~7 4, £i f i £E, fffl i lfiftf+. • ti £ ti£ r£: WALOEv HE CF-TS C. ..CT '•~la= r G :rn 'NEE PRLSLHvA11J'1 PLAN TREE PRESERVATION ADVISORY PARKS COMMISSION SEPTEMBER 10, 1998 DEVELOPMENT AGENDA GOPHER EAGAN INDUSTRIAL PARK 2ND ADDITION - NORTH AM. PROPERTIES 1. This development shall be responsible for a cash parks dedication. 2. This development shall be responsible for a cash trails dedication. 3. The Tree Preservation Plan shall be approved as proposed with the following conditions: • To require that Tree Protective measures (i.e. 4 foot polyethylene laminate safety netting) be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved. • To require that the applicant contact the City Forestry Division at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan. 4. This development shall be responsible for a cash dedication in lieu of on-site ponding. The cash dedication should be based on the area and impervious characteristics of the developed lot. + MEMO city of eagan TO: ADVISORY PARKS COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: SEPTEMBER 3,1998 SUBJECT: GOPHER EAGAN INDUSTRIAL PARK 2ND ADDITION NORTH AMERICAN PROPERTIES BACKGROUND North American Properties LLC is requesting Final Planned Development approval to allow the construction of a 45,136 square foot office/warehouse upon a 7.5 acre site located north of Yankee Doodle Road and east of Highway 149. The property is legally described as Outlots A and B, Gopher Eagan Industrial Park 2nd Addition. The site is heavily wooded and exhibits some steep slopes in the rear portion of the site. This item is scheduled for consideration at the forthcoming September Advisory Planning Commission meeting. PARKS/TRAILS DEDICATION This development shall be responsible for a cash parks dedication and a cash trails dedication. TREE PRESERVATION The existing vegetation on site consists of a variety of deciduous trees mostly cottonwood, boxelder and oak. The submitted tree inventory indicates that there are 169 significant trees on site; cottonwood trees with diameter ranges from 12" to 26", boxelder trees with diameter ranges from 12" to 32", and oak trees with diameter ranges from 6" to 30". With development as proposed 51 significant trees (30.2% of the total) will be removed from this site. Only eight oak trees will be removed. According to the City of Eagan Tree Preservation Ordinance, allowable removal for this type of development (commercial, single lot) is set at 30% of the existing significant vegetation. With a proposed significant tree removal no greater than allowable limits there is no tree mitigation. Staff is recommending approval of the Tree Preservation Plan as proposed with the following conditions: • To require that Tree Protective measures (i.e. 4 foot polyethylene laminate safety netting) be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved. • To require that the applicant contact the City Forestry Division at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan. /1 WATER QUALITY/WETLANDS This development is located within the watershed of Bur Oak Pond, a Class II indirect contact recreation water body. Only approximately half of the 7.5 acre parcel will be developed under this proposal. Runoff from the site will be discharged first to Pond GP-1.1, a constructed detention basin south of Bur Oak Pond which was modified through a City public improvement project in 1994. As part of this project, the detention basin was enlarged in volume by over 2 acre-feet and the dike separating the detention basin from the south bay of Bur Oak Pond was changed to improve circulation and increase removal efficiencies. A cash dedication in lieu of on-site ponding is being recommended by staff both because of these improvements and because of the poor location for on- site ponding within the parcel. There are no jurisdictional wetlands within the development parcel. Staff recommends that a cash dedication in lieu of on-site ponding be required for the development. The cash dedication should be based on the area and impervious characteristics of the developed lot. FOR COMMISSION REVIEW 1. This development shall be responsible for a cash parks dedication. 2. This development shall be responsible for a cash trails dedication. 3. The Tree Preservation Plan shall be approved as proposed with the following conditions: • To require that Tree Protective measures (i.e. 4 foot polyethylene laminate safety netting) be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved. • To require that the applicant contact the City Forestry Division at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan. 4. This development shall be responsible for a cash dedication in lieu of on-site ponding. The cash dedication should be based on the area and impervious characteristics of the developed lot. Location Map 3 i a - 7 8 11 r Ab .1 ® NO• i1 Ail 7 ~ t .4 l ? ; S Sub act Site ~y l.Tr• s 9 •.N[al oooo•[ Ro.1 oo0aa Ro.) CR? hi r M 4O s T77?~ ~ 1000 0 1000 Feet 1"=1000' Development/Developer. North American Properties, LLC Application: Final Planned Development Case No.: Case No. 12-FD-13-08-98 Map Prepared an September 1, 1998 N using ERSI ArcView 3.Oa file E\gis1\ ectsveport xapr Paroel be reap information provided by Dakota Coirrty Land purvey Department 401-city of Eagan and isarrentasofMay1998 /y W E CArrm-VD"opT-NDepaW-V THIS MAP 13 INTENDED FOR REFERENCE USE ONLY S The City of Eagan and Dakota County do not guarantee the accuracy of this intonation. GOPHER EAGAN INDUSTRIAL PARK 3RD ADDITION N89151OS•E N893813'E fo+ - 309.04 - - - - 455.11 - - - - 39'24 N, Pi ;.•rz ar °.«cso*. n3~ BLOCK ONE LOT 1 1 ~ i ~ / , o.n~ s.~• + ,xvsm. .Duna. ~576'ZO ~•Z - a. e< Ew.,...,.,rs,.. 028 1 £ ~ , , ~ 57'1 1 ca,..., ,.EnnaE.-.u o.•°,., can. ° > I C, `I C~, ~ • a~ .TM~~,„o. ~ na ' alt YE ua,, .ti - « - e s P,au.•n~ .`3E8 `CJ ` C' ` genet .s ~.ml ron uonumen. y - _ _ _ / \ _ 1~ 8r,- »s Jne,n s. vs.m.,f y; ,;b S'• a:f :E._E.:, .:+LE RU - A-mto. Ltd. 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New Facility For: VUNOATE $17... III r... 11 $-14Ye r..i.w w.. W dmnp.., ir..rl.r w~. drrq.. Mall. r..l.w OriOrq any.....rmr Ovals t tl. do atmool North American Companies r.. n aaoealyp.mny ,.a.rl.rhyanedwyn. r....r....w~m ne. o.! H UNMAN AAHITECTS l TECT a 833 T.Ra Sr.* Sodh Wu$ Eagan. Minnesota l"`° MEMO city of eagan TO: ADVISORY PARKS COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: SEPTEMBER 4,1998 SUBJECT: CIP REVIEW BACKGROUND: The City Council annually requests staff to prepare an update to the five year Capital Improvements Program (CIP). As it relates to parks, the Commission previously presented a program of park improvements to the Council, which was restricted to a specified sum of money within the Park Site Fund. Attached is the memo presented in 1997 relative to those improvements. Last year the Commission recommended that four playgrounds be replaced (Evergreen, River Hills, Highview, Woodhaven), that the first phase of Walden Heights Park be conmpleted, that shelter buildings at Lexington-Diffley Athletic Fields be constructed and that Rahn tennis courts be upgraded. In addition, there were several other approved projects in progress, which were carried forward from 1997, and some smaller landscaping and signage projects approved from the "small projects set aside" portion of the Park Site Fund. DISCUSSION: The Council will be reviewing the five-year CIP this fall and the Commission's recommendations would be appropriate. Staff is somewhat concerned about the number of recommendations made for 1999 for several reasons. In addition to the list of projects above, the Commission approved adding three additional projects during the year; the acquisition of Don Grant's property, the lighting of the small fields at Goat Hill and the construction of a sun shelter at Lexington-Diffley. (The Lexington Diffley shelter used the recycled beams from old City Hall.) It goes without saying that the Aquatic Facility, which will continue for the next several months, and the addition to the arena have had a significant impact on the department's ability to complete all that was set out to be done. And, lest we forget, the storms of May and June required hundreds of hours of staff time taken away from designated park projects. Staff would like to caution the Commission about being too ambitious in recommending projects for 1999 because of the amount of carry-over work from the current year. For example, Rahn tennis courts were deferred to 1999 because of the storms and our inability to get the work started on time. The second phase development of Walden Heights Park will begin now that the first phase is nearing completion. CARRY OVER: As noted, carry-over projects should include funding for: 1. Walden Heights Park; landscaping, playground equipment, signage, trails, backstop, infield, and landscaping. 2. Rahn tennis courts 3. Goat Hill lights 4. Lexington-Diffley; building(s) completion and landscaping 5. Trail signage 6. Capt. Dodd environmental intrusion repair 7. Don Grant acquisition and preparation for transition to rental property Work projects carried over, but funded elsewhere: 1. Aquatic facility; including signage and landscaping 2. Civic Arena landscaping 3. Discovery Park 4. Faithful Shepherd Catholic School 5. Fire Administration landscaping FOR COMMISSION ACTION: The Commission may wish to have some preliminary discussions on individual priorities with the intent that this be referred to the Acquisition/Development Sub-committee for further review and recommendation at a subsequent Commission meeting. J0 city of eagan MEMO TO: TOM HEDGES, CITY ADMINISTRATOR MAYOR AND CITY COUNCIL FROM: ADVISORY PARKS COMMISSION THROUGH: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: JULY 21, 1997 RE: RECOMMENDATIONS FOR PARKS CAPITAL IMPROVEMENTS PROGRAM HISTORICAL BACKGROUND: Late last year, the City Council asked the Advisory Parks Commission to prepare a CIP for parks that: 1. Would be considered to be a "pay as you go" plan and 2. Would stay within the projected funds to be available in the Park Site Fund in 1997. The fund Is estimated to have between $2.3 - 2.5 million by year's end given the fact that there have been few dollars expended this year. In late December and early January, the Acquisition and Development sub-committee began the ground work for the Commission's participation in the creation of the CIP. A set of criteria was developed to be used to rate individual park projects. In March of this year, at a joint Council/Commission meeting, the Commission reviewed the criteria with the Council that was to be used and explained how a matrix could be developed to make It simple, readable and understandable. Consensus was reached to proceed with this method of evaluation. It was agreed that prioritization should focus on projects that were in excess of $10,000. Smaller projects, although important to neighborhood parks, would be cumbersome and time . consuming within the process. Therefore, a designated portion of the Park Site Fund was to be set aside specifically to deal with these smaller dollar needs. In addition, the Commission also recommended that a portion of the funds be set aside for unexpected opportunities that are certain to arise In the months ahead. Since that time, the Commission has meet twice per month In workshop session to plan the process and to begin the review of park projects. In addition, the members split into five teams with each team responsible for making on-site visits to assigned parks in order to be able to comment on the condition and needs associated with that park. At a workshop session on July 8,1997 the Commission reached a consensus on the C.I.P and designated the Advisory Commission Chair as spokesperson to present their work at the City Council's next available workshop session. 3I. COMMISSION UNDERSTANDING 1. Members of the Commission wished to make clear to the Council that there Is not a direct relationship between the rating of a project and the priority for having the project completed. The criteria for a project being included as part of the plan may not be the same as the urgency for getting It completed. The Commission has not assigned specific years for completion of the projects Identified, assuming that they would be done in two to three. 2. There should be some flexibility for re-appraisal of projects as needed. The Commission is aware of the dynamics of the community and that factors may change that can and will change the importance of one project over another. If that happens, the Commission would like to be able to reflect that change. 3. Approximately 10% of the funds should be set aside for small projects under $10,000, which totals $210,000. This is the "small project set aside" 4. Approximately $400,000 should be designated for the unforeseen and unexpected, for opportunities that may present themselves, for partnering with others, and for possible park enlargement. This has been titled "opportunities set aside" PROCESS The Commission applied the previously adopted criteria to each Identified park and projects Identified for that park. This was done without the benefit of knowing the cost. After completion of the evaluation, staff then estimated the cost for the projects and provided that information to the Commission. The Commission allowed the ranking to remain, without any changes, recommending that a line be drawn at the prescribed dollar amount. Projects that were below this line would not be funded and those above It would be. For presentation purposes, staff has re-done the worksheet Identifying, through shading, those parks/projects that would be funded in the C.I.P. COMMISSION RECOMMENDATIONS Attached is the work sheet the Commission developed. Projects shaded represent those that have been recommended to remain In the C.I.P. In total, the Commission Identified $5.2 million dollars worth of projects and recommended funding for $2.25 million. This amount also provides for the two set aside appropriations previously mentioned. Also attached is a summary sheet identifying the projects the Commission recommended for funding. ~a~ C.I.P. EVALUATION SUMMARY PROJECTS RECOMMENDED FOR FUNDING ADVISORY PARKS COMMISSION REVIEW JULY 21, 1997 Set-aside for small projects (Projects < $10,700) $ 210,000 Opportunity Set-aside 400,000 Playgrounds 325,000 Evergreen - Replacement Highview - Replacement Lexington - Replacement Lexington/Diffley - New* Oak Chase - Replacement O'Leary (2) - Replacement Peridot Path - Replacement River Hills - Replacement South Oaks - Replacement Slater Acres - Replacement Walnut Hill - Replacement Woodhaven - Replacement *All received 35-40 points except the new installation at Lexin n/Diffle which received IS points I Other Projects (not including playgrounds) 40+ points 50 Walden Heights Development 200,000 35-40 points None 30-35 points 30 Blackhawk Parking. Lot Lights 30,000 Lexington Parking Area 15,000 25-30 points 25 Bur Oaks Trail/Bridge 30,000 Captain Dodd Shelter Bldg. 20,000 Carlson Lake Fishing Dock 20 000 Meadowland Tral/Deck 15,000 North Park Clean-Up 100 000 Peridot Path Trail/Bridge 10 000 Ridge Cliff Sun Shelter 20,000 000 Slater Acres Shelter 20,000 000 20-25 points None 15-20 points 15 Lexington Diffley Parking 1 25000 Lexington Diffley Field Lighting 180 000 Lexington Diffley Parking Lot Lighting (2) 70000 Lexington Diffley Restroom Bldgs 350 000 Lexington Diffley Landscaping 20,000 Lexington Diffley Sand Volleyball 5,000 Lexington Diffley Pavilion 30,000 Thomas Lake Parking Lot Paving 25,000 10-15 points None 5-10 points 5 Rahn Tennis Court Repair 30,000 TOTAL $ 2,250,000 .33. PARKS C.I.P. EVALUATION SUMMARY PROJECTS RECOMMENDED FOR FUNDING ARE HIGHLIGHTED Z. N N h N h N iV Park Name Project e Overall Conclusion a of co c U1 z 36 O m J a V 0: Ci ale n~' Berry Patch Trail lackhawk Parking Lot Light x $ _ 0,000 x 30 Observation south loop Landscaping x $ 15,000 Bridle Ridge $ Bur Oaks Trail and Bridge X S :30,000 x 25 Captain Dodd Sun shelter $ 20,000 x 25 Carlson Lake Fishing Dock :x $ 20,000 X1 1 25 Carnelian $ - Cedar Pond Trail lights $ 20,000 Staff research Cinammon Ridge $ . Clearwater Added lights fall sports x $ 10,000 Bldg. replacement/add x $ 55,000 Country Home Paved parking $ 15,000 Wait for Eagan Ave improvement Downing Trail connections x $ 15,000 Trail Ballfield development x $ 10,000 z With EAA Trail spur to parking x $ 10,000 Evergreen Play equipment x $ 25,000 x x x x 40 Fish Lake Goat Hill Add lighting (dr.Ballfield) x $ 35,000 Enhances programming Heine Pond Fishing pier x $ 20,000 Research possible partnership Hidden Comer Tr.connect/Evergreen add. $ 20,000 Research trail Highline Trail Extension © Trapp $ 15,000 Kiosks (5 $5,000) $ 25,000 Ma be separated lghview Playground x $ 25,000 x x z x 40 Landscaping $ 5,000 W! la round Holz Farm Additional land $ 100,000 W/playground Parking/access from Cliff $ 80,000 Holz Farm Park Sun shelter x $ 20,000 2-size c bldgs Kettle Lakeside $ - Lexington Parking x $ 15,000 x x 30 Play equipment x $ 25,000 x x x x 40 Lexington Diffley Parking x $ 125,000 x 15 Programming Light fields $ 180,000 x 15 Programming Light parking x $ 70,000 x 15 Programming Restroom buildings $ 350,000 x 15 Programming Play equipment x $ 25,000 x 15 Programming Landscaping x $ 20,000 x 15 Programming Sand vollyball x $ 5;000 x 15 Programming Pavallion x 30,000 X 15 Programming Meadowland Tall/observation deck x x S 15.000 x 25 Tennis courts x $ 45,000 -Long term Moonshine Acquisition x $ 150,000 Pursue Development x $ 250,000 Mueller Farm Trail/picnic area x $ 15,000 Sun shelter x $ 20,000 Close to parking Northview Parking lights x $ 40,000 Review need Light fields x $ 120,000 Review need Tennis lights x $ 30,000 Review need orth Park Clean up x $ 100,000 x 25 Athletic need Development x x $ 1,000,000 Oak Chase Playground x $ 25,000 x x x 35 Ohmann Trail connection x $ 25,000 Trail connection wlfuture develop.-, O'Leary Playground (2) $ 50,000 x x x x 40 Patrick Eagan Design $ 10,000 Develo $ 750,000 Page 1 PARKS C.I.P. EVALUATION SUMMARY PROJECTS RECOMMENDED FOR FUNDING ARE HIGHLIGHTED Y'f y N h' h e G N ark Name Project o .6 Overall Conclusion 2 o E e ° a 7 'O W V 3 ~ m J d V v i V d a m d Peridot Path Trail/bridge x $ .10.000 x 25 Eagle Scout project Playground x $ 25,000 x x x 40 Pilot Knob Trail/observation $ 10,000 Quarry Trail to Pilot Knob $ 75,000 Rahn Add parking - x $ 50,000 Staff research options Tennis court repair x $ 30,000 Ravine Trail $ 50,000 Rid cl'rff Sun shelter x $ 20,000 x 25 River Hills Playground x 25,000 x x x x 40 Sky Hill Light tennis/bball court x $ 30,000 South Oaks Tennis court $ 45,000 Possible future Playground x $ 25,000 x x x x 40 IaterAcres Shelter x S 20,000 x 25 Potential residential growth Playground x S 25,000 x x x x 40 Thomas Lake Observation blind $ 10,000 Provide bike stands for Parkin lot p avi x S 25,000 x 15 rowth at site Thomas Lake East Trapp Farm Shelter x $ 20,000 Sand volt ball x $ 5,000 Potential Walden Heights Development x x $ 200,000 x x 50 Cost determined by design Walnut Hill Playground x $ 25,000 x x x 35 Wandering Walk Trail (North walk) $ - Consider for future dev. Wescott Commons x $ - ISecurity light If necessary Wescott Station $ - Future consideration/ promote use v rest Acquisition x $ 250,000 Priority for acquisition - Development Include in master planning oodhaven Playground x $ 25.000 x x x x 40 Priority site Section 16 Development $ - Link w/dev.of adjacent property Cliff Lake Trail $ - Consider when a need expressed Daniel Drive Trail rest area Future - depends upon use Total $ 5,120,000 Page 2 city of eagan MEMO TO: ADVISORY PARKS AND RECREATION COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: JULY 1, 1997 RE: JULY 8 WORKSHOP This is a reminder that the Commission is scheduled to continue its task of preparing a CIP for parks on Tuesday, July 8, at 5:00 p.m. In the second floor conference room. Since this cuts into your dinner hour we will have a meal available. Attached are the work sheets that were developed during previous meetings. Staff has added a cost estimate for each of the projects. The second attachment is a breakdown of costs by ro ect areas. The third attachment is identified as "allocation scenario". Staff developed a preliminary list of costs by previously defined priority. Included Is a provision that 10% of the now available funds be "set aside" to fund the large number of projects that are less then $10,000. For the purpose of discussion, $ 400,000 has been allocated for acquisition. At the workshop, the Commission will want to insure that they have accurately prioritized the projects from the Initial screening. Does this accurately reflect a project's priority when the projects are viewed as a whole rather then individual project? Do these projects reflect the City's ability to respond to the current and near term needs for park improvements? There were some Issues/parks that the Commission indicated they might want to revisit. Are these still Issues that need additional review? As you review costs that staff has assigned, is there a question about what has been estimated? Are there costs that seem out of balance with the Commission's vision of what It might cost? If you are not able to attend, please advise staff. Ken Vraa. 1~. EVALUATION SUMMARY Allocation Scenario #1 (A) Set-aside for small projects (<$10,000) Subtotal = $210,000 (B) Acquisition Set-aside Subtotal = 400,000 (C) Playgrounds 1) Evergreen - Replacement 2) Highview - Replacement 3) Lexington - Replacement 4) Lexington/Diffley - New* 5) Oak Chase - Replacement 6) O'Leary (2) - Replacement 7) Peridot Path - Replacement 8) River Hills - Replacement 9) South Oaks - Replacement 10) Slater Acres - Replacement 11) Walnut Hill - Replacement 12) Woodhaven - Replacement Subtotal (13 @ 25,000-+) _ $325,000 All locations have been rated at 35 - 40 points except the proposed new installation at Lexington Diffley, which received 15 points. (D) Other Projects (not including playgrounds) • 40+ Points Walden Heights (50) Development = $200,000 • 35 - 40 Points None • 30 - 35 Points - Blackhawk (30) Parking Lights = $30,000 Observation Deck = 10,000 Landscaping = 15,000 - Lexington (30) Parking Area = $ 5,000 • 25 - 30 Points - Bur Oaks (25) Trail/Bridge = $ 30,000 - Captain Dodd (25) Sun Shelter = $ 20,000 - Carlson Lake (25) Fishing Dock = $ 20,000 - Meadowland (25) Trail/Deck = $ 15,000 Tennis Courts = $ 45,000 - North Park (25) Clean-up = $100,000 - Peridot Path (25) Trail/Bridge = $ 10,000 - Ridge Cliff (25) Sun Shelter = $ 20,000 - Slater Acres (25) Shelter = $ 20,000 • 20 - 25 Points None • 15 - 20 Points - Lexington Diffley (15) Parking = $125,000 (15) Field Lighting= $180,000 (15) Lot Lighting (2) $ 70,000 (15) Restroom Bldgs = $350,000 (15) Landscaping = $ 20,000 (15) Sand Volleyball = $ 5,000 (15) Pavilion = $ 30,000 (15) Playground = Under (C) - Thomas Lake (15) Parking Lot Paving = $ 25,000 • 10 -15 Points None • 5 -10 Points - Rahn (5) Tennis Court Repair= $30.000 Subtotal = $1.385.000 Net Total = $2,320,000 I:%9pm\Eva1178 z 8 PARK SITE FUND - C.I.P. 1998,1999 Summary Estimated Net Total = $4,935,000 Category "A" New Park Development • Moonshine $ 250,000 • North 1,000,000 • Walden Heights 200.000 Subtotal = $1,450,000 Category "B" Acquisition • Moonshine $ 150,000 • Windcrest 250.000 Subtotal = $ 400,000 Category "C" Playgrounds • 13 Sites @ $25,000 ± Subtotal = $ 325,000 Category "D" Significant Projects ($100,000+) • Holz Farm $ 180,000 • Lexington Diffley 805,000 • North Park (Cleanup) 100,000 • Northview 190,000 • Patrick Eagan 760,000 • Rahn 100.000 Subtotal = $2,045,000 Category "E" Small Project (<$10.000) set-aside Subtotal = $ 210,000 (10% of P.S.F.) Totals (A) New Park Development $1,450,000 (B) Acquisition = 400,000 (C) Playgrounds = 325,000 (D) Significant Projects (100K+) = 2,045,000 (E) Small Project Set-aside = 210.000 Total #1 = $4.430.000 Est. Net Total = $4,935,000 Less Totals #1 = $4.430.000 Total #2 = $ 505,000 (other projects) h19pmlPkfndl78 4o . Park _rix 0 L V M Y1 N 0 1 :2 a - Park Name Project c m 0 O N E u Overall Conclusion M rA to ~ J ci m ~ a o c c ~ W 73 ' 10 E ui c o Cr ID 0 m =rn A o E v ci 0 o m a 0 %n h x X h s' o Berry Patch stars/trail $ - Blackhawk Parking Lot Light x $ 30,000 X X 30 observation south loop $ 10,000 Landscaping x $ 15,000 Bridle Ridge $ - Bur Oaks Trail and Bridge x $ 30,000 X 25 Captain Dodd sun shelter x $ 20,000 x 25 Carlson Lake Fishing Dock x $ 20,000 x 25 Camelian $ - $ - Cedar Pond trail lights $ 20,000 staff research Cinammon Ridge $ - $ - Clearwater added lights fall sports x $ 10,000 building replacement/add x $ 55.000 Sub-total $ - $ - a - Page 1 Park Matrix Ill c 0 c Park Name Project c V a .2 a m $ Overall Conclusion o c c Q A E or : u Q > o a a $ v a V m v m 0M a 0 at :3 0 ;9 Country Country Home paved parking $ 15,000 -T - for Eagan Avenue improvement Downing trail connections x $ 15,000 o trail ballfield development x $ 10.000 ? with EAA trail spur to parking x $ 10,000 Evergreen play equipt x $ 25,000 40 x x x x Fish Lake $ 0 Goat Hill $ 35,000 Add Lighting (Jr. Ball Field) X enhances programming Heine Pond fishing pier x $ 20,000 Research possible partnership Hidden Corner trail connection/Evergreen $ 20,000 research trail addition Highline Trail extension @ trapp $ 15,000 kiosks $ 25,000 May be separated Highview playground (5 at 5K) as master plan x $ 25,000 x x x x 40 landscaping $ 5,000 w/playground Holz Farm additional land 100K parking/access from cliff $ 80,000 Sub-total S s - $ Pa Par-_.-.atrix Holz Farm Park sun shelter x $ 20,000 2-size c bldgs Kettle $ - $ - Lakeside $ - $ Lexington parking x $ 15,000 x x 30 play equipt x $ 25,000 x x x x 40 Lexington Diffley parking x 125K x 15 programming light fields x 6 AT 30K x 15 programming light parking x 2 AT 35K x 15 programming restroom buildings x 2 AT 175K x 15 programming play equipt x $ 25,000 x 15 programming landscaping x $ 20,000 x 15 programming sand vollyball x $ 5,000 x 15 programming pavallion x 30,000 x 15 programming Meadowland trail/observation deck x x $ 15,000 x 25 tennis courts x $ 45,000 long term Moonshine acquisition x - 150K Pursue development x 250K Mueller Farm trail/picnic area x $ 15,000 sun shelter x $ 20,000 close to parking Sub-total $ - $ - S - Page 3 Park Matrix m b N C N o Park Name Project C E V v a g p a > $ . t o Overall Conclusion a a .8 ci ° ~ h p C C Q E as ed ° = U.1 E 10 > t a E ci z< 1 a Q o m' CD M a ti v h h x x s o CM CM on I I Northview parking lights x $ 40,000 review need light fields x 120K review need tennis lights x $ 30,000 review need North Park clean up x 100K x 25 athletic need development x x 1,000K Oak Chase playground x $ 25,000 x x x 35 Ohmann $ 25,000 trail connection trail connection x dedication with future development O'Leary playground (2) x $ 50,000 x x x x 40 Patrick Eagan design $ 10,000 develop 750K Peridot Path trail/bridge x $ 10,000 x 25 Eagle Scout project playground x $ 25,000 x x x x 40 Pilot Knob trail/observation $ 10,000 Quarry trailto Pilot Knob $ 75,000 Sub-total $ _ $ - $ Pa Park . rix U 0 v 0 Park Name Project c C E f Overall Conclusion a. a 01 « $ e e m or E o o o a Cr > E Q D m J a V V 'x 'x s' x h x o cm in Rahn add parking x $ 50,000 Staff research options tennis court repair x $ 30,000 x x 5 Ravine trail $ 50,000 Ridgecliff sun shelter x S 20,000 x 25 River Hills $ 25,000 Priority site playground x x x x x 40 Sky Hill light tennis/ x $ 30,000 basketball court South Oaks tennis court $ 45.000 Possible future playground x $ 25,000 x x x x Slater Acres shelter x S 20,000 x 25 Potential residential playground x $ 25,000 x x x x 40 growth Thomas Lake observation blind S 10,000 with bike stands for Parking lot paving x $ 25,000 x 15 growth at site Thomas Lake East Trapp Farm shelter x $ 20,000 sand vollyball x $ 5,000 Potential sub-total $ - $ - $ - $ - Page 5 L,\ Park Matrix 4- 2 a y Park Name Project U c ti s U) E 0 o E alf a U) ° f . r o C Overall Conclusion M 0 _C C Q N E $ V r v° m oi H g > > U.1 E Q > Z d °Q a r se X Q 0 J 0 Q, U h A' A' n 3t o Walden Heights development x x 200K x x 50 Cost determined by Walnut Hill playground design x $ 25,000 x x x 35 Wandering Walk trail $ - $ - Consider for future (North walk) development Wescott Commons F (x) $ - $ - Security light if necessary Wescott Station $ - $ - Future consideration to promote use Windcrest acquisition x 250K Priority for acquisition - development include in master planning Woodhaven playground x $ 25,000 x x x x 40 Priority site Section 16 development $ - $ - Link w/development of adjacent property Cliff Lake Trail $ - $ - Consider when a need is expressed Daniel Drive Trail rest area Future - depends upon use Sub-total s _ s Total $ -is - Is - Is - Is - $ - $ - 6` Pal Pond JP-26.3 Neighborhood Meeting (September 1, 1998) -Meeting Summary- Attendees: Daryle Peterson, NRSc Michael Vincent, NRSc Mark Filipi, NRSc Attached list of residents Rich Brasch, Water Resources Coordinator Summary: • Rich reviewed the information sheet sent out with the meeting announcement (attached). The sheet dealt with the estimated cost of constructing each of two options to improve the aesthetic qualities of Pond JP-26.3. • Rich then reviewed with those present the procedural options available to lay out the technical feasibility and cost of options to manage the pond and establish the appropriate level of cost-sharing between the City and the residents. Rich recommended that the residents file a petition for public improvement with the City. This is an established process followed by the City (and used mostly by the Department of Public Works) that provides a formal avenue for residents to request estimation of the feasibility and costs of undertaking a public improvement. The petition must be signed by owners of at least one-third of the potentially assessable properties and submitted to the City. The City Council can then authorize the preparation of a feasiblity study. For residents, the costs of the feasibility study are covered by the City. The results of the study are then presented at a public hearing, at which time the affected parties have a chance to voice support or opposition to the costs in the project. • The issue of sharing the costs of the proposed public improvement could be addressed after the feasibility study is completed. If the City is willing to consider a cost-share arrangement and believes it most appropriate to consider funding that contribution from the stormwater management budget, the matter can be referred to the Advisory Parks Commission for a recommendation on the funding level. The remaining costs would be assessed to the surrounding properties unless the owners refused and benefit could not be proven. It was noted that if the City carries out the project as a public improvement, the cost of a small project like this would probably increase by 55-65% to cover City project management expenses. It was also noted that the total cost of the project might be decreased if the residents could complete some project elements on their own, such as clearing and grubbing. • If the petition is submitted within the next several weeks, it was thought that a decision to proceed with the project could occur as early as December, 1998 and that 41. the project could be completed by late spring, 1999. This schedule fits with the stated desires of the residents. • It was noted by some of the residents that during the preparation of the feasibility study, it would be helpful again to estimate costs for deepening the pond by excavation alone. Prepared by R. Brasch on September 2, 1998 Meeting with Natural Resources Subcommittee (APC) and Pond JP-26.3 Residents (September 1, 1998) Name Representing Address l 1 1 -71 Ste`? .~`.!v C C * - C 4i city of ecigan THOMAS EGAN Mayor PATRICIA AWADA BEA BLOMQUIST SANDRA A. MASIN THEODORE WACHTER Council Members TO: NATURAL RESOURCES SUBCOMMITTEE MICHELLE MCDONALD, RESIDENT THOMAS HEDGES City Administrator E. J. VAN OVERBEKE FROM: RICH BRASCH, WATER RESOURCES COORDINATOR City Clerk DEPARTMENT OF PARKS AND RECREATION RE: MEETING TO DISCUSS POND INPROVEMENT OPTIONS DATE: AUGUST 27, 1998 A meeting has been set for Tuesday, September 1 starting at 7:00 p.m. at the home of Michelle McDonald at 4185 Country Side Drive to discuss pond improvement options for Pond JP-26.3. Attached is a summary of the feasibility and considerations associated with each of two options as well as a map showing the location of Michelle's home. The first option would involve raising the normal water level of the pond by installing a weir downstream and clearing and doing minor grading work in and around the pond. The second would involve bypassing the pond almost entirely by connecting the inlets to the outlet. The purpose of the meeting will be to review with the Natural Resources Subcommittee and attending residents the options available for pursuing an increase in the depth of the pond. Please contact me at 681-4300 if you will be unable to attend the meeting or if you have any questions in the meantime. Thanks!! Rich Brasch Water Resources Coordinator cc. Ken Vraa MUNICIPAL CENTER THE LONE OAK TREE MAINTENANCE FACILITY 3830 PILOT KNOB ROAD THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY 3501 COACHMAN POINT EAGAN, MINNESOTA 55122-1897 EAGAN, MINNESOTA 55122 PHONE: (612) 681-4600 PHONE: (612) 681-4300 FAX: (612) 681-4612 Equal Opportunity Employer FAX: (612) 681-4360 TDD: (612) 454-8535 TDD: (612) 454-8535 INFORMATION SHEET- POND JP-26.3 IMPROVEMENTS (AUGUST 28, 1998) Objective: To increase the depth of water in Pond JP-26.3 in a cost-effective manner without compromising the operation of the stormwater management system in this area. Background: Residents adjacent to Pond JP-26.3 are interested in increasing the depth of water in this pond to improve its aesthetic appeal. The pond has apparently lost most of it's original dead storage due to sediment deposition. The residents have requested assistance from the City in evaluating options to achieve the objective of restoring dead storage volume and have also asked that the City consider sharing in the cost to carry out the project. An analysis by City staff indicates that the water quality benefits to the nearest downstream recreational water body (Fish Lake) associated with increased the dead storage volume of the pond is negligible, so it would be difficult to justify City expenditures for the project on the basis of water quality. Two other options that were identified were raising of the normal water level of the pond and eliminating the pond from the storm sewer system by connecting the influent and discharge pipes. Other Options: Option 1: Raise the normal water level by 3.5 to 4 feet. Cost: Installation of control manhole $3,000 Clearing and grubbing $1,000 Misc pond exc./shaping $3,400 Site restoration $1.250 Subtotal $8,650 Construction Services $950 Total $9,600 Considerations: Modeling shows that the raise in the NWL would not materially affect the flood hazard during storm events for surrounding residences. Costs are pre-feasibility estimates based on a contractor doing all work items. Costs include installing a control manhole near the existing outlet of the pond. Option 2-Bypassing flows through Pond JP-26.3 by connecting the inlets directly to the outlet. (l Cost: Installation of 36" RCP $8,700 Clearing/grubbing $500 Misc installation/general grading $2,050 Site restoration $1,250 Subtotal $12,500 Construction Services $1,050 Total $13,550 Considerations: Some flooding of the depression would still occur with high runoff events, so a low area would need to be maintained. Cost does not include any filling of the depression. v~.~ p VHO It _R ELRENE u < A K Op0 ARBOR CT' z bi NO W s SU D d}y CT. T CT. fit" ~O OVERLOOK P SOUTH c D~f o WNDTR S.H. WAY HIL L CIR. _ H/~S 00 NDTR. OR KNO L 0 3 ~O R O~O 72 y0~ IR. OUTH BR NI?y N. WESCOrr ROAD H. T. WANDERING WALK PARK ~ A %h Oc EN 5 o I a. 3800 RO O ? w TR. ~ ~ uIlL RUNOR/~' 8. DG co m C? GA~, 3r d BIG D ~op ILL UN ROC CT. WAY TIMBER E FS,I. V Q CURVE yfdOti TRAIL T' O V n 5~0~ RO O~ R. N O G~ C BPS CT C • O ~R• W c",p J CiR p J? yY J a°' 24 o P G ' Fs~ r e• ft W ti 4000 z ~ CE ~ wAY x o, m~~~ cl' Ci Fl r < CA AIN AO, R00 TRAM x zz Al 10 gp~ f0 z E c~ 3 Ct. WI FL. OU 6 ap DR. AY O%P 19 m O~ RAI IF AVE ~ O m ~ G~• 1. RD. 4 < 75 74 y~ ~ R ~ GRAN. AUJU N Vlss ;IFFLEY ROAD Zc CT. Cw.ws~~ DIFFLEY ROAD U T nr~vt• W L o WN 4200 C GUSTA 92 ar (CO. RD. 30 LAJ L` Y0RKTOWN PL CT. PLACL E H v~i LASSO G O? LN. 3 B~ppC 6R HACKMORE DR. DR. HACKMORE ge-Q. y rCWP~ G CALVIN $ RNE HACKMOR Y~ N J FF RSO $ ~ CT. $ ;X Z TON OQ` o~ S WE = CRIMSON LEAF fi ' Z 25 TRAIL t 4400 SUMMER LN. i II; 7II R. 2 Qp4~ COU ST ATLAN77C pft• _ ~ C'Si YNX O FOR LANE T Cr vOi _ LAKE 7(3 D P AvcR?.r~~ I i9 if ^ . :.w. MEMO city of eagan TO: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DOROTHY PETERSON, SUPERINTENDENT OF RECREATION FROM: PAULA NOWARIAK, RECREATION SUPERVISOR DATE: SEPTEMBER 2,1998 SUBJECT: SUMMER PROGRAM REPORT The summer of 1998 is over and it's time to reflect on the recreation programs that were under my direction. Preschool, youth and teen programs with sports, games, crafts, nature, drama, art and field trips were all experienced by the participants. The following report provides a few highlights of our summer. More detailed information will be verbally presented at the September Commission Meeting. HIGHLIGHTS 1. Staff • 20 returning, 14 new, 34 total • Longevity of staff • Talents of staff - drama, arts, crafts, teachers 2. Positives • Relationship with MTC and clerical • Cooperative effort with Police and Fire to provide Safety Camp • School District 196 buildings and Dakota County • Great summer weather 3. SIP & Wagonful O'Fun • Favorite trips - skating - picnic - movie • Over 800 participants • Attendance averages • Staff to children ratios • Addition of craft specialist and naturalist 4. Preschool • Increased section offerings • Utilizing all buildings • Steady registrations • Program name changes • Staff (over) 5. Instructional Programs • T-ball - almost 400 participants • Eaganettes - won 2nd place in 4th of July Parade 6. Other Programs • Summer Fun Day • Adventure Seekers/jointly with SORR • 100% Natural • Naturally Fridays • Crafty Crafters • Fitness Fun/jointly with Burnsville 7. Camps • Increased many section offerings • Utilizing all park shelter buildings to capacity • Variety of experiences • Utilizing a naturalist • Utilizing the talents of seasonal staff: - drama - nature - day camp • Mystery camp interest • Preschool area increased by over 100 participants, total of 250 participants • K-6 area increased by over 200, total of almost 800 participants 8. Issues • Continue to provide low-cost programs • Continue to provide a variety of opportunities that include: nature, drama and art • Division of age groups • Transportation • Competition of other area programs - Y School Age Child Care and program offerings G:summer 1998/1998 summer program report 1998 SUMMER PROGRAM REPORT Summer In the Park Total Registered Average Evergreen 17 11 Mueller Farm 68 33 Northview 64 36 Rahn 47 29 Ridgecliff 49 28 Sky Hill 32 18 Walnut Hill 103 58 Bridle Ridge 81 43 South Oaks 46 23 George Ohmann 35 24 Captain Dodd 40 22 Goat Hill - 5 & 6's 81 30 (Mon/Wed: 40, Tues/Thur: 41) TOTAL 667 Wagonful O'Fun Total Registered Average Kettle 6 5 Holz Farm 23 10 Hidden Corner 20 13 Wescott Station 22 10 Lexington 10 7 Highview 33 22 Lakeside 36 22 TOTAL 150 SIP Trips Total Registered Attended Dakota Hills Pool 221 187 Circus Pizza 204 183 Bowling 151 125 Movie 227 212 Picnic 258 214 Skateville 196 160 TOTAL 1,257 l'~ SFD Trips Total Registered Attended Beaver Mountain 39 35 Como Zoo Cancelled Crystal Caves 42 35 Horseback Riding 34 31 Twins Game (with Wescottt) 76 76 Valleyfair 24 20 Wave Pool 21 20 Total 233 217 Preschool # of Sections Total Comments Friday Friends 4 71 Steady Tiny Tots 3 60 Steady Fun With 3's 2 offered/1 cancelled 13 2nd year, up 4 Games, Sports & More 8 offered/3 cancelled 59 Steady, new name Mini-Eaganettes 3 41 Steady Hands on Discoveries 5 80 New name Me Two 2 18 Added a section TOTAL 342 Instructional T-Ball # of Sections Total Comments 5's 8 147 Steady/up 6 6&7's 4 67 Up8 Evening 8 160 Up 18 TOTAL 374 Increased by approximately 32 - largest yet Eaganettes # of Sections Total Comments Eaganettes 5 67 Decrease/down 11 Mini Eaganettes 3 41 Decrease/down 4 TOTAL 108 5e, Camps # of Sections Total Comments Kids Kraft 6 129 Increased/up 37 Safety 1 110 Biggest ever/up 16 Camp Adventureland 1 40 At capacity Day Camp 50 At capacity Drama 2 34 Increased/up 6 Nature 2 80 At capacity/up 8 Science 2 79 Added 1 section/ up 39 Mystery 6 124 Increased/up 8 Exploring the Outdoors 2 69 New Bonus 6 52 New Sports Mania 2 2 24 New Sports Mania 1 26 New TOTAL 765 Preschool Camps # of Sections Total Comments Friday Friends 2 40 At capacity Sports Mania (4&5) 2 29 New Amazing Discovery Camps 10 176 New name/up 38 TOTAL 245 Other Youth Programs # of Sections Total Comments 100% Natural 6 offered/2 cancelled 35 Naturally Fridays 6 offered/4 cancelled 14 SORR event: Adventure Seekers 4 Eagan participants Crafty Crafters 5 Fitness Fun 4 Eagan participants Youth Golf 150 Youth Tennis 387 TOTAL 599 1 G:summer 1998/1998 summer program report continued Attendance for Summer Programs Week of June 15, 1998 (3 days) Summer in the Park(June 17 & 18) AM & PM Sites: 450 Field Trip(Skateville) 160 Day T-Ball M/W 66 T/R 66 Eveninct T-Ball Bridle 44 Sky Hill 44 5&6 year Of SIP M/W 38 T/R 28 Eaganettes 82 Preschool M/WAM 40 T/R 45 M-Th PM 32 T/R AM 10 Fri. AM 36 Fri. PM 36 Diamond T Trip 31 Total 1208 participants ATTENDANCE FOR SUMMER PROGRAMS Week of June 22-26 Summer in the Park AM & PM 5ite5/playwagon 1,229 Field trip (movie) 212 Pay T-Ball M/W 109 T/Th 110 Evening T-Ball ,M/W) Bridle Ridge 88 Sky Hill 75 5 & 6 year old (SIP Goat Hill) M/W 73 T/Th 66 Eaganette5 M/W 69 T/Th 117 Preschool M/W &0 T/Th 95 M-Th PM 64 Friday AM 36 Friday PM 36 Friday field trip (Crystal Cave) 35 Total Particpant5 2,494 ATTENDANCE FOR SUMMER PROGRAMS Week of June 29-July 2 Summer in the Park AM & PM sites 1,069 Playwagon AM/PM sites 92 Field trip (bowling) 125 Pay T-Ball M/W 114 T/Th 93 Evening T-Ball (M/WO Bridle Ridge 8& Sky Hill 75 51P Goat Hill (5 & 6 year old) M/W 62 T/Th 52 Eaganettes M/W 71 T/Th 97 Preschool M/W 80 T/Th 90 M-Th PM 64 Friday AM 36 Friday PM 36 No Friday field trip Total Participants 2,244 ATTENDANCE FOR SUMMER FROGRAMS Week of June-29-JD4y 2 Summer in the Park AM & PM sites 963 Playwagon 82 Field trip (Circus Pizza) 183 Pay T-Ball M/W 94 T/Th 77 Evening T-ball (MIW) bridle Ridge 88 Sky Hill 80 SIP Goat Hill (5 & (5- year olds) M/W 50 T/Th 57 Eaganettes M/W 53 T/Th 95 Preschool M/W 80 T/Th 90 M-Th PM 64 Friday AM 36 Friday PM 36 Friday field trip (Wave Pool) 20 Total Participants 2,148 ATTENDANCE FOR SUMMER PROGRAMS WEEK OF JULY 13 - 17,1998 Summer In the Park a.m. and p.m. sites 827 Playwagon 82 Field Trip (Mystery Trip) 187 Day T-Ball Monday/Wednesday 94 Tuesday/Thursday 77 Evening T-Ball Bridle Ridge 88 Skyhill 88 SIP Goat Hill (5 & 6 year e olds) Monday/Wednesday 70 Tuesday/Thursday 94 Eagan Monday/Wednesday 70 Tuesday/Thursday 94 Preschool Monday/Wednesday 80 Tuesday/Thursday 90 Monday-Thursday p.m. 64 Friday a.m. 36 Friday p.m. 36 Friday Field Trip Valley Fair 20 TOTAL PARTICIANTS 2,054 G:summer 1998/attendance.bs ATTENDANCE FOR SUMMER PROGRAMS Week of July 20-24 Summer in the Park AM & PM sites 867 Playwagon 85 Field trip (Picnic in the park) 214 Pay T-Ball M/W 94 T/Th 77 Evening T-Ball (MIW) Bridle Ridge 88 Sky Hill 88 SIP Goat Hill (5 & 6 year olds) M/W 58 T/Th 67 Eaaanette5 M/W 66 T/Th 110 Preschool M/W 80 T/Th 90 M-Th PM 64 Friday AM 36 Friday PM 36 Total Participants 2,120 MEMO 411-kcity of eagan parks & recreation TO: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DOROTHY PETERSON, SUPERINTENDENT OF RECREATION FROM: SONYA RIPPE, SPORTS PROGRAM SUPERVISOR DATE: AUGUST 11, 1998 RE: SOFTBALL PROGRAM REPORT The summer softball season has come to a close. This year there were 228 teams participating in 33 leagues between Northview and Lexington/Diffley Athletic Complexes. The season ran for 15 weeks including rain make-up nights playing Sunday through Friday evenings. There were 1,656 games played in that span of time. Keith Wallace with the Northern Officials Association did all the scheduling of umpires for the season. In the over 1,600 games played, there were only 6 ejections. They were all minor instances mainly over arguing with the umpire and loosing sight of the recreational aspect of our leagues. No complaints were taken from the neighbors of either complex. There will be 40 teams representing the city in various District/Region/State Tournaments in the next couple of months. Fall Softball is underway. There are 76 teams registered for 10 leagues. The leagues will be played Monday through Thursday evenings at Northview Athletic Complex. September 2, 1998 Dorothy Peterson City of Eagan Parks and Recreation 3830 Pilot Knob Road Eagan, MN 55123 Dear Dorothy: On behalf of our players, coaches, and the Traveling Baseball Board we thank you and the City of Eagan Maintenance staff for the excellent job that was done maintaining baseball fields and preparing them for our games throughout the season. In particular, many of our coaches and parents noted the extraordinary job that was done the weekend of June 27-28 for our A Tournament. It rained heavily on Saturday night that weekend and we expected the fields would be unplayable. However, the maintenance staff was out at sunrise preparing the fields and we were able to continue and complete the tournament without problems. Not only did we hear compliments regarding their work, but also the friendliness of the staff. Visiting teams also commented on the job well done. It was a successful year for our program with approximately 197 players participating on sixteen teams. Thirteen of our teams advanced to state or national tournaments and our 11B team won the State Championship. Thanks so much for the great home fields! Sincerely, 44, /1 Dan Dorgan Facilities Coordinator Eagan Travel Baseball July 8.1998 Dorothy Peterson Eagan Parks and Recreation Dear Dorothy, We cannot let the baseball season pass without acknowledging the tremendous support you have given our effort and team, the Eagan VFW. Your assistance has been magnificent and the facilities were always great. Eagan has one of the best community facilities programs we have seen any where in the state. I also want to thank our field man for his always extraordinary help and diligence. He was always reliable and competent with his responsibility. We consider both of you a major part of our team and without your repeated assistance and follow through we might have been considered second rate. Our joint operation, team effort and mutual commitment were outstanding and without you it would not have been as great. Thank You! from !1 God bless your future. ice G~ ~i<J T a~ o b erer Ea a Rosemount) VFW Baseballl, Subject to Approval ADVISORY PARKS COMMISSION EAGAN, MINNESOTA MINUTES OF REGULAR MEETING OF AUGUST 17, 1998 A regular meeting of the Advisory Parks Commission was called to order at 7:00 p.m. on August 17, 1998 with the following Commission Members present: Terry Davis, Jerry Farlee, N. Mark Filipi, Barbara Johnson, Bonnie Karson, Lee Markel), Daryle Petersen, John Rudolph and Michael Vincent. Commission Member George Kubik was not present. Staff present included Ken Vraa, Director of Parks and Recreation; Dorothy Peterson, Superintendent of Recreation; Paul Olson, Parks Superintendent; Rich Brasch, Water Resources Coordinator; Gregg Hove, Forestry Supervisor; CJ Lilly, Park Planner/Landscape Architect; Paula Nowariak, Recreation Supervisor and Cherry) Mesko, Recording Secretary. 10 YEAR AWARD - JULIE KUGLER Recreation Supervisor Nowariak introduced Julie Kugler who has been a part of recreation programs for the past 10 years. Julie has served in almost every capacity in providing excellent recreational opportunities to Eagan's youth. Nowariak continued that Julie is currently an elementary school teacher in Savage. Nowariak thanked Julie for her 10 years of service and presented her with a plaque recognizing her accomplishment. APPROVAL OF AGENDA John Rudolph moved, Michael Vincent seconded with all members voting in favor to approve the agenda as presented. APPROVAL OF MINUTES OF REGULAR MEETING OF JULY 20, 1998 John Rudolph moved, Jerry Farlee seconded with all members voting in favor to accept the minutes of the regular meeting of July 20, 1998 as presented. VISITORS TO BE HEARD There were no visitors that wished to be heard under this agenda item. DEPARTMENT HAPPENINGS Items highlighted by Director Vraa included the Eagan Arts and Humanities Council receiving $1,000 from the proceeds of Express Fest, the hiring of Sonya Rippe as Sports Program Supervisor, the hiring of Becky Schmid as the new skating school director, the hiring of Brad Eller to take over for Loudi Rivamonte during her maternity leave, plans that are underway for the Lone Oak Days festival September 18 and 19, post season grading and leveling of infields is nearing completion, and the completion of mulching and landscape beds by the County STS crew. CONSENT AGENDA Michael Vincent moved, Barbara Johnson seconded with all members voting in favor to make the following recommendations to the City Council relative to CSM Properties Final Planned Development: • This development shall be responsible for a cash parks dedication. • This development shall be responsible for a cash trails dedication. DEVELOPMENT PROPOSALS There were no development proposals for the Commission to review. Advisory Parks Commission Minutes of Regular Meeting of August 17, 1998 Page 2 OLD BUSINESS ADVENT UNITED METHODIST CHURCH SHARED PARKING Director Vraa provided background of this issue noting that the church is seeking permission to develop a joint access and shared parking lot at Patrick Eagan Park. He added that the Commission had indicated its willingness to work cooperatively with the church pending further review, resolution of cost sharing and clarification of engineering issues. The Commission then referred this item to the Acquisition/Development Subcommittee which met on Monday, August 10. The church in the meantime notified adjacent property owners of their intention to expand and held a neighborhood meeting on August 6ei. Three neighbors attended that meeting and voiced no objections, however, staff received a call asking when this item would appear on the Commission agenda since there were several neighbors opposed to the parking lot expansion in the park. The petition received asked that Patrick Eagan Park remain natural and that the parking lot not intrude into the existing nursery. Vraa continued that the church proposed sharing the cost if the project were to proceed. Their proposal suggested the church be responsible for 75% of the Civil Engineering Design, 100% of closing existing access off Lexington Avenue, 25% of adding 84 new parking spaces on Eagan property, 100% of any work on church property, 100% of snow removal for snowfalls 3 inches or greater and 100% of sealing and repair to church property. They propose that the City be responsible for 25% of the Civil Engineering Design, 100% of the new access off Lexington Avenue at Northview Park Road, 75% of adding 84 new parking spaces on Eagan property, 100% of landscaping on City property, 100% of sealing and repairs on City property and the City attorney would draft all legal documents for church review. The sub-committee discussed the possibility of a phased approach to development. It was noted that because the park does not have a master plan, it is uncertain as to how much parking will be needed. They could opt to build none, or only a portion of the parking lot at this time until a plan is developed for the park, Vraa added. Sara Kelsenberg, architect for Advent United Methodist Church stated that any proposed expansion to the church would require additional parking per City Code. Based on the expansion plan by the church they would be required to provide 143 parking spaces. It has been the church's opinion that shared parking would provide reduced parking needs for both the church and the City. In an attempt to soften the impact of the site to adjacent properties, Ms. Kelsenberg continued that although the northwestern parking lot would require a minimum setback of 5 feet from the residents to the west, they are providing a 31 foot buffer, a berm, and landscaping to mitigate the fence that will be installed. They will also exceed the 5% planting island requirement (15%) along with maintaining 59% green space on the site should they be able to provide for shared parking. Member Davis asked how many parking spaces were in the west parking lot. Ms. Kelsenberg responded there are 32 spaces shown. Member Petersen asked what Engineering's response was to the access realignment. Ms. Kelsenberg responded that since this is a county road, they are very pleased about the realignment. She added that there would be a shared turn lane in the center as well. David Carey, 3920 Westbury Way indicated he lives to the west of the proposed western parking lot. He stated they currently have a problem with water drainage from the church's site and expressed concern about adding more impervious surface. Ms. Kelsenberg stated that staff is recommending a storm water retention pond on site to help with the drainage. The church will also be installing catch basins in the west parking lot along with providing a berm to limit water run-off to the west. Member Petersen asked if there were options for the location of the storm water pond and, once the water drained into Patrick Eagan Park, would there be problems with the bounce in the pond it was draining to. Water Resources Coordinator Brasch explained that there is substantial drainage into McCarthy Lake currently and that the drainage from this site will not significantly affect the bounce. He did note that the drainage would connect to an existing storm sewer, drain into the on-site pond before discharging into McCarthy Lake. Ms. Kelsenberg added that there is an existing storm sewer that runs north/south on Lexington Avenue or east/west just south of the existing Art House. Advisory Parks Commission Minutes of Regular Meeting of August 17, 1998 Page 3 Mary Elsenheimer, 3912 Westbury Way asked if the parking lot on the west was considered shared parking. Ms. Kelsenberg said that theoretically it could be included as shared parking if both parties agree. Chris Nelson, 1099 Northview Park Road addressed the Commission stating she lives on the northeast corner of Lexington Avenue and Northview Park Road. She noted that she had solicited signatures for the petition asking that the church's expanded parking not continue onto park property. She shared photos of the existing park and nursery site as viewed from the northeast corner and southeast corner of Lexington Avenue and Northview Park Road. Additional photos showed the existing road entrance and current parking area at Patrick Eagan Park noting that there is little parking visible. She opined that there is no need for extra parking now at the park and questioned if the church's parking lot is ever so full that cars need to park on the grassy area. Ms. Nelson shared some photos where a parking lot was digitally placed to show what it would look like to surrounding residences, specifically her home. She opined that by removing the trees and nursery area in Patrick Eagan Park her property would be depreciated and she wanted to guarantee the resale value of her home. She further demanded that if a parking lot does go in on park property that it have curb appeal so as not to negatively affect her property. Ms. Nelson continued that parking lots in other community parks are internal to the park, not along a main road. She also used Dodge Nature Center as an example of internal parking. A parking lot location to the west of the Art House was shown as an alternative for consideration. Ms. Nelson stated that Advent United is asking for convenient parking for their self-serving purposes with no regard for the surrounding residents. She opined that they haven't addressed the safety issue of parking so close to Lexington Road, that this shared parking will be an extra liability to the taxpayers and that there should be a clear separation of church and state. She stated that Advent United does not pay tax dollars to the City, therefore, should not have input into any parking on public property. She suggested that the church consider adding more services and hold classes at different times so that their current parking can fit their needs. Suggestions offered by Ms. Nelson included addressing the speeding issue on Lexington Avenue by reducing the speed to 35 MPH from Cliff Road to Yankee Doodle Road, provide a right turn only exit from the church onto Lexington Avenue and provide a stop sign on Lexington Avenue at Northview Park Road and again at Westbury Drive. She reiterated that if she must look at a parking lot, she wanted to know how the City will guarantee that the property value will be maintained. In conclusion, Ms. Nelson reiterated the priorities of the petition: safety for residents, maintain or increase property values, mandatory curb appeal and the residents should have first priority over church guest requests. Also, if a parking lot is a given, she asked that the nursery/green space not be given up but that the parking be placed to the west of the Art House. Don Elsenheimer, 3912 Westbury Way noted that although there was sparse attendance at the church/neighborhood meeting it should not be misconstrued to mean the residents were not interested. He welcomed the opportunity to work with the church and the City on this proposal and appreciated the church's desire to place a berm between the western parking lot and the residences. He opined that the western parking location cannot be used for shared parking because of the City Code that specifies that a proposed joint parking space shall be within 400 feet of the main entrance of the use it will serve. He also opined that although the church has moved the western setback to 31 feet and there will be a berm with a fence, the vegetation will only be placed on the east side of the fence which means the residents to the west will only see a fence and not vegetation. He suggested that should the City proceed with a joint parking lot that all city codes be enforced for the development and that the City ensure that the same rules apply to both parking lots. Dawn Simpson, 3980 Lexington Avenue stated that she lives directly across Lexington Avenue from the Art House. As background she noted that the five acres that currently encompass the Art House and nursery were previously privately owned. The City purchased the property from Lillian McCarthy and provided her with a life estate so she could remain in the home as long as she chose. The property only became park property within the last few years following Mrs. McCarthy's death. The nursery was planted only after the City purchased the property. Advisory Parks Commission Minutes of Regular Meeting of August 17, 1998 Page 4 Having been a resident of the area since 1984, Ms. Simpson noted that a significant amount of traffic that uses the current internal parking for Patrick Eagan Park is usually using the park after hours and not for nature walks or fishing. Relative to the traffic on Lexington, Ms. Simpson stated that residents have addressed the speed issue with the County in the past but the County feels this is an appropriate speed for this road. She agreed that re- aligning the access with Northview Park Road would create a safer situation. The issue of stop signs and/or stop lights at Northview has always been an issue. Ms. Simpson thought that when Lexington was upgraded the wiring for lights was placed under the road in anticipation of a lighted intersection. The only other question Ms. Simpson brought up was who would be -responsible for the maintenance and snow plowing if this was a joint parking lot. A resident on Westbury Way stated that the church has been a good neighbor. His concern was for the potential drainage problem onto the properties west of the western parking lot. He would also like to see hours of parking posted in both lots. Sara Kelsenberg stated that they did not want to put in a berm if it would create a drainage issue. They will go back to the engineers and make sure that what they are proposing will not create a problem for adjacent residents. Ms. Kelsenberg clarified that the church wants to build a new sanctuary but in order to build the size they need, City Code requires that they provide 143 parking spaces. Although the church can provide all 143 parking spaces on their property, they thought it would be more aesthetically pleasing to provide more green space and consider shared parking so that neither the City nor the church had to provide excessive parking. The plan, as shown, provides for a total of 200 parking spaces. Member Markell, noting that 143 parking spaces are needed for the church's expansion, asked how much parking would be needed at build out. Ms. Kelsenberg responded that the need wouldn't exceed the 200 parking spaces shown. Mary Elsenheimer asked if the retention pond was an issue. Ms. Kelsenberg stated that the City may or may not require a storm water detention pond. In either case, catch basins would be installed to direct run-off into the existing storm sewer. Ms. Elsenheimer asked how large the parking spaces were. Ms. Kelsenberg responded that the City prefers a 10' x 20' size, however 9' x 18' is the minimum size. Jerry Ward, representing the Building Committee of Advent United Methodist Church reiterated that this is a proposal only. The church is attempting to see whether this is a doable plan or not. They would, however, like to take their expansion plans through the process next year. To answer some of the questions raised, Mr. Ward explained that there are 4-6 times a year when the parking lot may be full. Currently, in some cases, people have to leave the church because the parking lot is full. He also explained that there would not be another night to move activities to. It was also noted that the County has expressed interest in closing the existing entrance to Patrick Eagan Park. Mr. Ward concluded that the church will certainly have further meetings with residents and that their biggest concern is maintaining safety by re-aligning the entrance to the church with Northview Park Road. Member Petersen noted that it was very helpful to get feedback from everyone. Understanding that this proposal is very preliminary, Peterson opined that the safety issue of Lexington Avenue seems to be the highest priority and it provides an opportunity to partner with the community. He liked the plan to move parking to the west of the Art House and suggested that that option be considered. He also noted that the storm water issue needs further engineering review and suggested that landscaping be considered on the west side of the fence adjacent to the western parking lot. Member Vincent reiterated that this review is early in the process but agreed that the parking lot should have curb appeal. He too liked the parking lot placed to the west of the Art House but stated that the church, City and neighbors need to work together to create a shared parking opportunity. Member Markell asked if the existing access to the Art House would be closed. Director Vraa explained that the McCarthy property was acquired in 1989 and Mrs. McCarthy allowed the nursery to be planted on the northern portion of the property. The plan has always been to remove the nursery when Patrick Eagan Park was developed. Vraa also noted that when Advent United Methodist Church first built their church it was the County's desire that their access be aligned with Northview Park Road, however that land was owned by Lillian McCarthy so the Northview Road alignment could not occur. The County has always preferred one access to the site so it was assumed that the existing entrance into Patrick Eagan Park would be closed at some time. Advisory Parks Commission Minutes of Regular Meeting of August 17, 1998 Page 5 Director Vraa continued that the Commission has been consistent in trying to reduce impervious surface whenever possible and shared parking was seen as a compromise. He also noted that for water quality it is preferred that ponding occur on-site before discharging into McCarthy Lake. This could happen with a shared parking concept. Regarding the issue of a joint parking lot, Vraa noted that the City does not have to give permission to anyone to use a City parking lot since it is public; the advantage to shared parking would be primarily to the City. Since there is no master plan for Patrick Eagan Park, it is difficult to determine parking needs. Vraa continued that the Art House is a temporary situation that currently provides program opportunities. Although the Council asked the Commission to initiate a master plan for Patrick Eagan Park in 1998, other projects slated for 1998 have postponed the master planning, Vraa added. Member Markell asked how the City could police the shared parking. Vraa responded that the City can police City property but cannot dictate policy for the church's property. Vraa paraphrased that the church was asking the Commission how they would like to see this project proceed; phase in the parking lot(s), realign the entrance, provide ponding on-site when development occurs, etc. Member Vincent suggested another meeting between the church and residents to incorporate some of the comments and suggestions from this meeting. Member Markel] opined that it is premature to build parking for Patrick Eagan Park now. Member Petersen suggested phasing in the entrance realignment and perhaps provide the 21 parking spaces directly north of the access. Member Davis concurred with providing the realignment but suggested that the next plan not show any parking on City property. Ms. Kelsenberg clarified that the group is looking for other schemes that show the entrance realignment and no parking. Member Petersen clarified that he would like to see the 21 parking stalls shown. After further discussion, Michael Vincent moved, Daryle Petersen seconded a motion to change the entrance to align with Northview Park Road, recommend phased in parking and allow consideration of parking on park property. Member Davis reiterated the need to address safety issues to allow the realignment. He suggested that other proposals be drawn up showing proof of parking and the stormwater detention basin as well as providing green space along Lexington Avenue to buffer the parking lot. Director Vraa responded to a question by stating that the actual plan review will go through the Planning Department. The only item that will proceed to the City Council will be the realignment of the access to the site. The motion was called. Those voting Aye included Barbara Johnson, Lee Markell, John Rudolph, Daryle Petersen, Michael Vincent and Bonnie Karson. Those voting Nay included Terry Davis, Jerry Farlee and N. Mark Filipi. The motion passed. DON GRANT REQUEST TO PURCHASE PROPERTY Director Vraa provided a brief background of this issue noting that the Acquisition/Development Sub- committee met on site on August 11th to review the property before their discussion. He noted that the sub- committee met again prior to this meeting for further review and that staff was recently made aware that this item will appear on the August 18 City Council agenda. The Council will be looking for a recommendation from the Commission, Vraa concluded. Don Grant addressed the Commission and reiterated many-of his comments from the July meeting. He opined that since he is planning to sell his property, this would be an excellent acquisition for the City to allow the expansion and development of Moonshine Park. He continued that since there is no park in this area, one is needed and he felt it would be relatively inexpensive for the City to acquire his property. He proposed parking off Jurdy to provide access along the south side of the lake. Advisory Parks Commission Minutes of Regular Meeting of August 17, 1998 Page 6 Member Petersen asked what the thoughts were of the sub-committee. Member Markel] stated they favored acquisition. Michael Vincent moved, Bonnie Karson seconded with all members voting in favor to recommend to the City Council that the City acquire Don Grant's property. SKYLINE DISPLAYS UPDATE Director Vraa stated there was no new information to share regarding this development. A meeting has been scheduled for August 26th. FAITHFUL SHEPHERD FIELD USE AGREEMENT Director Vraa stated that the Commission had reviewed and tentatively approved the concept of developing a shared field use agreement as appropriate park dedication for the Faithful Shepherd School. The draft was enclosed in the packet for Commission review. Member Vincent asked if the issue of capital improvements had been addressed. Director Vraa stated that would be the responsibility of the school. Member Davis confirmed that the church owns the property. Member Vincent asked what would happen to the facilities should the property be sold. Member Petersen opined that the agreement should have a clause stipulating that should the school be sold to another school that the field use agreement could be maintained with the City. Following further brief discussion, Terry Davis moved, Michael Vincent seconded with all members voting in favor to approve the draft field use agreement based on the stipulation that the attorney review the option of including a successor clause. Mr. Chuck Hall, representing the school, stated that their board has had some discussions regarding this agreement and with a few minor questions remaining, the attorneys for both sides should be able to resolve any outstanding issues. He added that the trail in the original agreement will be a part of this development and they are working with adjacent neighbors regarding the internal trails. NEW BUSINESS There were no items under New Business for the Commission to discuss. PARKS DEVELOPMENT UPDATE Landscape Architect/Parks Planner Lilly stated that concept landscape plans have been done to reduce the site lines of the pool from adjacent property owners. Staff is also working with the landscape architect for the library to work on the buffer area on their site as well. The signage and landscape plan for Walden Heights is being worked on for implementation in 1999. WATER RESOURCES UPDATE Water Resources Coordinator Brasch stated that the dosing station at Fish Lake if progressing very well. He noted that the water clarity has increased from 3'/2 feet to 5 feet in 2 weeks. Advisory Parks Commission Minutes of Regular Meeting of August 17, 1998 Page 7 Relative to Pond JP 26.3, Brasch stated that discussion to increase the water level of this pond will occur with maintenance to see if this could be a viable option. He suggested that a Natural Resources Sub-committee meeting be set to discuss this issue further. Member Markell asked about the change in water clarity at this time of year, particularly as it impacts Fish Lake. Brasch responded that typically the water clarity begins at up to 8 feet in the spring and is usually down to 2'/2 - 3 feet in August. The increased clarity in Fish Lake shows that the dosing station may have been a good experiment. OTHER BUSINESS AND REPORTS REFORESTATION COMMITTEE UPDATE Forestry Supervisor Hove stated that the reforestation committee has met twice and four sub-committee have been established from those meetings. He continued that the committee has selected "Eagan Forever Green" as the theme for this project. The plan of action is to plant 5,000 trees by the end of 1999; 1,000 in the fall of 1998, 3,000 in the spring of 1999 and 1,000 in the fall of 1999. They have determined that the species will most likely be oak, maple, ash and linden, all native to Minnesota. The trees will be potted and approximately 1" in diameter. This fall's distribution is scheduled for October 17, 1998 at Rahn Park, Trapp Farm Park and Pilot Knob Elementary. In addition, 5,000 seedlings will be available for residents to purchase. Member Davis commented on the letter received from a resident regarding Loren, Kelly and Stan from the Forestry Division. He thanked Hove for the good job he and his staff have done, specifically following the storm. SUBCOMMITTEE UPDATES There were no sub-committee updates to be presented. Member Davis suggested that the Acquisition/Development Sub-committee set a meeting date to work on the CIP for next year. Director Vraa stated that this fall would be a good time to begin that work. POOL UPDATE Having visited the site prior to the meeting, Director Vraa added that the first major concrete pour will begin on August 18. He also noted that the Grand Opening for the Civic Arena East and Ground Breaking for the Aquatic Facility is scheduled for September 13. Several events are planned and the public is invited to attend. ROUND TABLE There were not items under Round Table for discussion. ADJOURNMENT With no further business to conduct, Michael Vincent moved, Barbara Johnson seconded with all members voting in favor to adjourn. The meeting was adjourned at 10:00 p.m. Secretary Date