11/16/1998 - Advisory Parks & Recreation Commission
AGENDA
ADVISORY PARKS COMMISSION
EAGAN, MINNESOTA
Monday, November 16, 1998
7:00 PM
Eagan Municipal Center
City Council Chambers
A. 7:00 PM Regular Meeting 7:00 pm
B. Call to Order and Pledge of Allegiance 7:02 pm
C. Approval of Agenda 7:03 pm
D. Introduction of Kristi Organ, Aquatics Manager; Donna Tilsner, Recreation Supervisor 7:04 pm
E. Approval of Minutes of Regular Meeting of October 19, 1998 7:06 pm
F. Visitors to be Heard 7:07 pm
G. Department Happenings Pages 3-4 7:08 pm
H. Consent Agenda 7:15 pm
J. Development Proposals 7:16 pm
(1) Transport Corporation of America Pages 5-12
K. Old Business
(1) Skyline Displays Update 7:30 pm
(2) Highview Park Request Update Pages 13-16 7:31 pm
L. New Business
(1) 1999 Parks and Trails Dedication Fees Pages 17-18 7:45 pm
(2) 1999 Fees and Charges Pages 19-20 7:55 pm
(3) Caponi Parking Lot Request Pages 21-23 8:05 pm
M. Parks Development Update
(1) Country Home Park 8:15 pm
M. Water Resources Update 8:25 pm
N. Other Business and Reports
(1) Potential Aquatic Use Survey - Adam Kent, Intern Attachment 8:26 pm
(2) GPS Park Inventory - Deferred to February, 1999 8:45 pm
(2) Subcommittee Updates 8:46 pm
(3) Pool Update 8:47 pm
(4) Comission Appointments 8:50 pm
0. Round Table 8:55 pm
P. Adjournment 9:00 pm
The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities, and
employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation,
or status with regard to public assistance. Auxiliary aids for disabled persons wishing to participate are available upon request
at least 96 hours in advance of the event. I fa notice of less than 96 hours is received, the City will attempt to provide the aids.
ADVISORY PARKS COMMISSION
1998 MEMBERS
NAME AND ADDRESS co~>: TERM TELEPHONE TERM
BOOK START EXPIRES
TERRY DAVIS 1997 452-2635 (H)
4895 Safari Pass (3 yr. 1997) 310-8941 (W) 1/2000
Eagan, MN 55122-2690 452-2152 (Home fax)
terry.davls@spcmall.StPaul.com
JERRY FARLEE 1997
3694 Wescott Hills Drive (Replaced Randall 454-1927 (H) 1/99
Aherns Term
Eagan,MN 55123 3/97) 220-8855 (W)
N. MARK FILIPI May, 1997 687-9866 (H) 1/2001
836 Overlook Place (3 yr. 1998) 602-1725 (W)
Eagan, MN 55123 mark.8llpl@metc.state.mn.us
BARBARA JOHNSON 1997 452-2609 (H) 1/2001
4535 Oak Chase Road (3 yr. 1998)
Eagan, MN 55123
BONNIE KARSON 1998 688-6400 (H) 1/2000
3884 North Ridge Drive (Replaced Steve 321-0082 (W)
Knutson's term
Eagan, MN 5S 123 6/97)
GEORGE KUBIK 1993 452-3887 (H) 1/99
3053 Pine Ridge Drive (3 yr. 1996) 713-5315 (W)
Eagan, MN 55121 George_Kublk@mail.fws.gov
LEE MARKELL 1990 456-0749 (H) 1/2000
895 Park Knoll Drive (3 yr. 1994) 296-4781 (W)
Eagan, MN 55123 (3 yr. 1997) 297-1157 (Fax)
lee.markell@dnr.state.mn.us
DARYLE PETERSEN 1996 681-0170 (H) 1/2001
4126 Lantern Lane (3 yr.1998) 514-5155 (W)
Eagan, MN 55123 daryle.lee.petersen@medtronic.com
JOHN RUDOLPH 1993 454-8761 (H) 1/2001
1644 Norwood Court (3 yr. 1998) 707-2402 (Fax)
Eagan, MN 55122 707-2526 (voicemail)
jrudolph@burnsville.k 12.mn.us
MICHAEL VINCENT 1994 686-9017 (H) 1/99
3786 Windtree Drive (3 yr. - 1996) 905-0000 (W)
Eagan, MN 55123 905-0382 (Fax)
mvsmart@aol.com
1 1 /5/98
Eagan City Staff E-Mail:
kvraa@ci. eaaan. mn. us cmesko@ci. eapan. mn. us
polson@ci. eagan. mn. us d eterson@ci. ea an. mn. us
ADVISORY PARKS COMMISSION
1998 MEETING SCHEDULE
NAME Feb Mar April May June July Aug Sept Oct Nov Dec )an
16 16 20 18 15 20 17 10 19 16 14
Tent' Davis x 0* X X X X X X X
Jerry Farlee x x x 0* X X x x 0* 0*
N.Mark Filipi x 0* X 0* X 0* X X X
Barbara Johnson Secretary 0* X x x x x X X X
Bonnie Karson x x x x X 0* X x X
Steven Knutson x 0* Resigned 3/17/98
George Kubik x x x x x 0* 0* x X
Lee Markell Chair x X X x 0* X X x x
Daryle Petersen 0* X X X X X X X X
John Rudolph V.Chair x X x x x x x x X
Michael Vincent x X X 0* X X X 0* X
Recreation Sub-Committee Natural Resources Sub-Committee Land Acauisltlon Sub-Committee
John Rudolph Daryle Peterson Lee Markell
George Kubik Michael Vincent Terry Davis
Jerry Farlee
Steve 14RUtssn Mark Filipi Barbara Johnson
Bonnie Karson
UPCOMING MEETINGS:
OPEN ISSUES
1. Tour of Community Centers in other cities
2. Commission Review Workshop
3. Spring Maintenance Demonstration
4. Recognition of Sharon Holbeck
city of eagan MEMO
TO: ADVISORY PARKS COMMISSION
FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION
DATE: NOVEMBER 12,1998
SUBJECT: NOVEMBER 16 COMMISSION MEETING
November's meeting will begin with the introduction of Aquatics Manager Kristi Organ and Program and
Events Supervisor Donna Tilsner; the two newest members of our staff. Following the standard approvals
of agenda and minutes and review of Department Happenings, the Commission will review and make
recommendations regarding Transport Corporation of America; the only development proposal for review.
Although there is still no updated information from Skyline Displays, this item remains on the agenda until
the Commission is able to review potential development of Discovery Park. The Commission will again be
addressing the request from the Highview Park neighbors regarding the placement of a portable toilet in the
park based on the Recreation Sub-committee's review of this issue.
Traditionally, this is the month when the Commission reviews both the Parks and Trails Dedication fees
along with Fees and Charges for the upcoming year. The Commission's recommendations are then passed
onto the City Council for review and adoption. Also listed under New Business is a request from Mr.
Caponi relative to shared parking for the Caponi Art Park. A memo and exhibit have been provided for
your information.
Listed under Parks Development Update is an issue regarding Country Home Park. This is in reference to
storm water runoff and the flooding that occurs in the park. Staff has been working with Engineering to
mitigate the problem and will present a verbal update on what options may be pursued to remedy the
situation.
Intern Adam Kent will present a report to the Commission relative to the potential aquatic use survey he
recently conducted. Interns are typically assigned a research project during their internship, which
culminates in a presentation before the Commission.
The balance of Other Business and Reports is fairly standard with the exception of Commission
appointments. Commission Member Farlee, Kubik and Vincent's terms expire in January, 1999. Residents
are invited to submit their letter of interest to the City Council for appointment to various commissions by
December 11, 1998.
As usual, if Commission Members are unable to attend the meeting, please call the office at 681-4661.
Respectfully submitted,
Ken Vraa
Director of Parks and Recreation
DEPARTMENT HAPPENINGS
NOVEMBER 1998
1. The installation of the new field lighting system on the Goat Hill minor league field has begun. All
inground elements including the poles and wiring are to be installed this fall. The system is intended to be
operational for next season.
2. Exterior work on the new service buildings at Lexington Diffley is nearly complete. Painting of the
interior space along with some minor plumbing and electrical work remain. Temporary heaters have been
provided to allow the interior work to continue. Park staff will be insulating the ceiling, installing score
keeping counters and floor coverings. The buildings are intended to be operational for next season.
3. The construction of the new pavilion at Lexington Diffley is nearly complete. The beams used to support
the roof were salvaged from the original fire administration building. Staff is exploring the possibility of
scheduling reservations for its use.
4. The fall fertilization program has been completed. This may have been one of the longest mowing
seasons, mid-April to early November, in years.
5. Staff has been in contact with Dakota County and is negotiating a new grooming agreement for cross-
country ski trails and the sliding hill.
6. Water to all unheated facilities and irrigation system has been shut down for the year.
7. Crushed ag-lime has been placed on nearly every infield and rough graded by staff. This will greatly
reduce the amount of time required in the spring to prepare the fields for play.
8. The Street Department has nearly completed planning for the removal of snow from designated pathways.
Several routes have been established for the contractor to follow. Letters have been sent to all adjoining
property owners to explain the program and procedures. Removal of snow is begun within 24 hours of the
cessation of a now event once be completed within 24 hours, conditions permitting.
9. No significant vandalism was noted following Halloween.
10. Forestry division has completed the first phase of landscaping at the new aquatic facility. Trees and
shrubs have been installed in the following areas:
• South side of library, north of aquatic facility
• In west and southwest parking lot islands
• South of the new Civic Arena
The balance of the landscaping will occur during May 1999.
11. Gregg Hove gave 5 presentations to about 250 eighth grade students (at Friendly Hills Middle School).
Topic was biological diversity and prairie management..
12. Gregg Hove, Jim Storland and Steve Taylor and others attended presentations given by 11 h grade students
at the School of Environmental Sciences (Zoo School) in Apple Valley. Presentations were given on
Resource Management of several water bodies (and associated natural resources) within the City of Eagan.
13. The Terror Trail had a beautiful night to spook participants on October 26'. Over 750 people trekked the
trail at Northview Park and donated 30 recycling bins of non-perishable food.
14. An estimated crowd of over 400 children ventured the Treat Trail on a beautiful fall evening. Boys and
girls ages 6-under enjoyed games and treats along the trail. Volunteers from local Boy Scout and Girl
Scout Troops staffed the trail.
15. Fall preschool programs end on November 20. Parents will have the opportunity to visit their child's class
and take part in some activities.
16. The Eagan Fire Department made visits to the preschool programs during the month of October. The
children learned about 911, stop, drop & roll, and saw the fire truck up close. A lesson for many of the kids
was seeing the firefighter in all his gear and not to be afraid of them. A big thanks to firefighter Chris &
Al.
17. The winter issue of the Discover Us activity brochure is out. The Department began accepting registrations
today, November 16, for activities such as Tots, outdoor skating lessons, cross country ski lessons and
much more. The brochure highlights the outdoor skating rink locations, hours and proposed opening date
(December 18, weather permitting).
18. The perfect winter seasonal job for high school juniors and seniors and for college students home for the
holidays and term is working at a skating rink or at the tubing hill. The Department is accepting
applications at this time. Call 651681-4660 to learn more about the experience that is available for this
winter.
19. Staff continues to work with Ben Verbick from LOGIS concerning the bicycle trail kiosks. The problem of
finding a vendor whose equipment can read the City's GIS material may be at a point of solution. The
qualifier "may" is used as we have not seen an output as yet; we have an interested vendor who thinks he
can produce what is needed and a price quote that is acceptable.
20. A trio called "The Sunshine Girls" performed for the seniors group at its last meeting at Oak Woods of
Eagan. A super turn out of over 40 seniors enjoyed the entertainment. The performers reminded one of the
McGuire Sisters.
21. The influenza immunization clinic on October 28 had a light turn out. The volunteers working the clinic
were a mix of Oak Woods and community seniors.
22. With Donna Tilsner now on board in the new Program and Events Supervisor position, the Recreation
Division is at full staff for the first time since February.
23. Staff has undertaken a task of studying seasonal salaries in an attempt to identify positions at the Civic
Arena, Aquatic Facility, Recreation and Maintenance that are of similar levels of responsibility. A salary
schedule is in process of being developed to coincide with the various levels of work.
24. Adam Kent's internship will conclude this week. Adam's most challenging program assignment was the
Halloween Terror Trail. His research project is on the agenda for the November 16 Commission meeting.
25. The Friends of the Farm annual meeting is on Wednesday, November 18 at Holz Farm. The meeting
begins with a potluck supper at 6:00 PM, followed by the election of officers for 1999.
26. The next City/School meeting to review fall activities and projects and to look ahead to spring facility
needs will be held on November 18. Parks and Recreation staff meets with School District 196 grounds
personnel, athletic directors, school principal representatives and the facilities manager from Community
Education.
27. Staff attended the annual MRPA State Conference. The line-up of keynote speakers and presenters and
individual sessions was the strongest in recent memory. The focus was heavy on customer relations,
marketing and personal professional growth. The opportunities to network were readily available.
Bandana Square and the companion Holiday Inn provided a good site for the event.
28. The Department will be screening applicants and interviewing candidates for the new clerical position
which is slated to be 2/5 Aquatic Facility, 2/5 Parks and Recreation and 1/5 Civic Arena related work.
29. Weather permitting the warming houses will open December 18 and continue through the end of February.
The recreation staff is conducting interviews and advertising for staff. We anticipate hiring 35-40
employees.
city of eagan MEMO
TO: ADVISORY PARKS COMMISSION
FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION
DATE: NOVEMBER 12,1998
SUBJECT: TRANSPORT CORPORATION OF AMERICA
BACKGROUND
Transport Corporation of America Inc. is requesting approval of a Preliminary planned Development to
allow the construction of a three story, 123,000 square foot office building (91,000 leasable square feet)
upon an 8.3 acre site located north of Yankee Doodle Road and east of Highway 13.
The subject property is guided for Limited Business use which is consistent with the proposed use of
the site.
Approval of the requested Preliminary Planned Development would simultaneously constitute approval
of a Final Planned Development to be incorporated into a forthcoming PD Agreement.
Historically, to property has been utilized as a fill site for the deposit of "fly ash" by Northern States
Power Company )introduced in 1982). Such filling activities have confined the "buildable" are of the
site to the northeast corner of the property. The applicant has indicated that the depth of the fly ash
upon the property varies, but ranges from 5 to 35 feet in depth.
According to Mr. Lanny Peissig of the Minnesota Pollution Control Agency, fly ash is an extremely
fine airborne residual of coal that is typically collected n bags and deposited in designated ash "dump
sites". Since the mid 1980's, ash dump sites have been required to be lined to avoid potential leaching
or migration into ground water supplies. Mr. Peissig further indicated that fly ash takes on a cement-
like quality over time and should not pose any environmental concerns if left undisturbed. If the fly ash
were to be excavated and "broken apart", a potential exists that the ash particles (which often contain
varying degrees of mercury) would become airborne and create an environmental hazard.
Construction of the office building will require the removal of numerous significant trees along the sites
northern boundary.
This item is scheduled for consideration at the forthcoming November 24, Advisory Planning
Commission.
PARKS AND TRAILS DEDICATION
This development will be subject to a cash parks dedication and a cash trails dedication.
TREE PRESERVATION
The submitted tree inventory indicates that there are seventy-two (72) significant trees on site. Tree
species and sizes include oak trees (6" to 30" diameter), black cherry trees (7" to 9" diameters),
walnut trees (10" to 17" diameter), and a variety of softwood deciduous trees (12" to 18" diameter).
A summary of tree statistics is provided below.
Trees
Existing vegetation 72
To be removed 55 (76.4%)
To be preserved 17 (23.6%)
Allowable removal 30% (21 trees)
Applicant needs to replace 34 trees (55 - 21 trees)
Calculated mitigation 88 Category B trees
According to the City of Eagan Tree Preservation Ordinance, allowable removal for this type of
development (commercial, single lot) is set at 30% of the existing significant vegetation. Mitigation
for tree removal in excess of allowable limits calculates to forty-four (44) Category A trees or
eighty-eight (88) Category B trees or one hundred seventy-six (176) Category C trees, or an
equivalent combination of these tree sizes. This tree preservation mitigation is in addition to any
landscape requirement (see Recommendation section for staff requirement related to this issue).
Landscape Requirement Versus Tree Preservation Mitigation
A Landscape Plan has been submitted for this development proposal that includes both landscape
trees and tree preservation mitigation trees. Forestry staff has had discussions with city planning
staff concerning the fulfillment of the landscape requirements and tree preservation mitigation. The
majority of the tree preservation mitigation is proposed to occur within parking lot islands. In
addition to the mitigation trees (6 foot clump amur maple) in the landscape islands, the submitted
landscape plan indicates that a variety of coniferous and deciduous shrubs will be installed, in the
islands, as groundcover. This "groundcover" does satisfy the city requirement to install and plant
atleast 5% of the parking lot area into green islands.
However, the intent of the Tree Preservation Ordinance is to replace, if preservation is not possible,
removed significant trees with similar trees species. The applicant is proposing to replace removed
oak, black cherry and walnut, with mostly clump amur maple (mature height of 20 feet) and with
serviceberry (mature height of 20 to 25 feet). Staff is recommending that a revised Landscape
Plan/Tree Mitigation Plan be submitted by the applicant which includes the replacement of amur
maple mitigation (within parking lot islands only) with medium height deciduous trees. (Staff
discussion with the applicant has addressed the concern of limited rooting space for these "parking
lot island trees" and therefore the concern of potential windthrow of taller trees). The revised
landscape plan shall include the location, size, and species of mitigation trees, with a maximum of
two trees per parking lot island. According to staffs calculation, some of this mitigation will need to
be located outside of the parking lot area and should be installed along Yankee Doodle Road,
Highway 13, and adjacent to the proposed ponding area.
2
Staff is recommending approval of the Tree Preservation Plan as proposed with the following
conditions:
• To require that the applicant install forty-four (44) Category A trees or eighty-eight (88)
Category B trees or one hundred seventy-six (176) Category C trees, or an equivalent
combination of these trees as mitigation for tree removal in excess of allowable limits.
• To require that a revised landscape/tree mitigation plan be submitted indicating the replacement
of tree mitigation occurring within parking lot islands of clump amur maple to a medium height
deciduous tree species, with a maximum of two trees per island. The balance of any mitigation
revision shall be installed adjacent to Yankee Doodle Road and/or Highway 13.
• To require that Tree Protective measures (i.e. 4 foot polyethylene laminate safety netting) be
installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of
significant trees/woodlands to be preserved.
• To require that the applicant contact the City Forestry Division at least five days prior to the
issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan.
WATER QUALITY/WETLANDS
Due to the external presence of fly ash on the site, the construction of an on-site detention basin to treat
run-off is not a viable option. The development would therefore be responsible for a cash water quality
dedication of approximately $27,000.
FOR COMMISSION CONSIDERATION
1. This development shall be responsible for a cash parks dedication.
2. This development shall be responsible for a cash trails dedication.
3. This development shall be responsible for a cash water quality dedication.
4. The Tree Preservation Plan shall be approved as submitted with the following conditions:
• The applicant shall install forty-four (44) Category A trees or eighty-eight (88) Category B
trees or one hundred seventy-six (176) Category C trees, or an equivalent combination of
these trees as mitigation for tree removal in excess of allowable limits.
• A revised landscape/tree mitigation plan shall be submitted indicating the replacement of
tree mitigation occurring within parking lot islands of clump amur maple to a medium height
deciduous tree species, with a maximum of two trees per island. The balance of any
mitigation revision shall be installed adjacent to Yankee Doodle Road and/or Highway 13.
• Tree Protective measures (i.e. 4 foot polyethylene laminate safety netting) shall be installed
at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of
significant trees/woodlands to be preserved.
• The applicant shall contact the City Forestry Division at least five days prior to the issuance
of the grading permit to ensure compliance with the approved Tree Preservation Plan.
3
Location Map
17
Z
711
.a.a Q, o x, l i'
F r'~ i i fl3® j 3:i
• 'a 3 : is J~®®Bn ,'3
ILI] 9:
IJ F-,7-7
COW" •OAO Ka L tyu.Kls !0004! •0 I
Subject Site
A
/ s' .3
k ywtiYO
' 12
j a!s s3 •os j sP s MM } ia.y/~ri I
aia4.• Vc
3 .1
a s a. Ka i I U
1000 0 t000 Fxt
Development/Developer. Transport Corporation of America
Application: Conditional Use Permit, Variance, and Final Plat
Case No.: 08-CU-20-10-98, 08-VA-15-10-98, 08-FP-14-10-98
AftP P 4*w an 0013b. A 1290
ueinq En Arc1Aw 30s me Evst'peojreavapat_ «
Parcel tau nap ufamrlm pnri6d by Osiaata Cowry I.:sd Bray 0lpaararr
City of Eagan adisasrwtmdOCtoosIs" w E
CdrnrlMryDtMdoprtldKO<prb? THIS MAP IS INTENDED FOR R!F!RENC! USE ONLY S
Tho City of Eagan and Dakota County do not guarant•• th• accuracy of this Information.
TRANSPORT AMERICA HEADQUARTERS ADDITION
oil
I r, I EX0 z t~
[ N fwr.r.. E - } e
044
NLM M1 it/rf r.0
LY.w~ww1 LN
ti
z
SCALC IN FttT
N I- y
200 ! rp
0 50 100
!t O
O Z
h a L~ t O O
RJ rr•I r4 NG LNiN--•. ?J " ti <
i erro V.
T
A
i I1'4•yt *IM w Ay
v wolo • I o rf ,
W L,
F
r u
O ' ~ W ?
J r•
O
1
W
W e I
0
N E R I ! A l ?.NE
f T 8 = S J
1 r -
~ a.•NN. w Nn)) r .nw+r IIII h (1.1 I
17r: SlerNl ArN• f r M Lbc M rl]&N
a I I ~ U
'1 _R _ _ _ _,_1~ _~''~'1 --Ir-n-s«. fmN.N.N ;'o. ebe Nr arrtr • J ~
a Lle.. na IOfIII ~ I ' - ~ O~
;.m.r t~, _ _'i c IT J-1 - - - - - ' ; III
?0 NNM II•N rN t1 _
0N T Y Rt R 0A 0
NO. g fI W
yy 1 M NN•NITN NNM INNNI L---.-_
.V NNr» 0 0 AMK[[---D OO DI t. ~OA p yy
ItnN (pNlt NON NON. NM M f.l ( N' N rNM Q
r / rIp1.Nr furFnN~r ~ w N NTMIT N NINA M• -
R I N r rr ? ~ a .u
C OUNI Y NO/ID N0. 7 A R (YANKEE IIOO1)1.E ROAD) $ er SNC.3 r 27. A•. rJ
•1.l //:V' ^AM`pua•rr gawn
ewily l.~w.. , t,.., "I e. e'. L/". :.•:::K •1Y ,A.YI/ .,v
®r I - - DRAFT 11-3-98
1 H n t t t " • SouM iw er 8" I/. of s«. L r. n. R at
SHEET 2 OF 2 9EETS
O .0 . O, - , V a 9
N V 1 d 3 1 1 5
NV1d311S N1NON
1331Oae - -
adoa 314000 33>W
w.umBf1S A117 - - - - - - - - - - -
rwwry \ /
1.\
V10{3NMN WVUVf1 Iqqqc .w.r-Oo. ' r1OOV r i Y
TUdUlYfl0Witi717VNOLLVN pI% "i8y~-4_.~ O I
aJ /
v3rda V dO
NOLLVYOd11W 1104WYI{I, 1 \ ,
i f4N/L
.w.O.w+f~ .A.....w?l.w. -
•4uG / ~ O
1 w .1 \ /
We wt 09 W WI we 09 "1 ~..~«r...w..« II ~a°r iw-1D"'.. a w a`r°•«.v \ `
10155 N41'1Ck4 N "V W44 60 b1O1
pr 'oloa114°fi dsa I
• w wM M•+w I .w.F Ui 4
sY.l•.. OY.L O.-•1
n nn
.w.. ww•n .w..va.•.w (
.NM •fO.n w/-
VIII k H IJ~ed + V
77
i ex
,f 2 BE
E E r o \ I
:::.19:111 11'i:L1 i).tLU+II 111111 ;1'i 1.1ti!77:
Rl.
t!1 it i :i 4'I i!•!;1 ~
v i ~l l I! pEza. 4r 1:li{ii ii+ i!Ui! 1~i!i ~ 4 e~} i i 9 y
t'.(,..o_^. rr i,. n~nr.i r ..lyo.~~unLnuq i....nnr a S V
jam- I q _ to
LANDSCAPE PLAN
1.01 1717 N1
SNOIIVA313
3OIU31X3 ar, a.. .w.1... Z
It way ~
1V111W9(15 AL:) rw 3a,»
n,e..a..
0-4
A
VIOSSUNIN WVDVII
=II$LIIYIIOOYdil'ryHmYN N O I L Y A l II M l N O•
VD(vM Y'o
NOLLV IIOJIIOO 1IIOSNYILL
.wt ..nN a+r+nn. ~aa..w row
. wr- aaw. wear un.ww- `f~
iv 911 IN 191. 11mi 1141 JIM!
®®®®®®®®®®®®®0 ®W ®®0 ®®®®®®®11.J1.7.1®WLL3W w~.'re~w13~
m mmmmmmmmmm d M ¶ILtJ= M tam M mmmmmmm mmt m
- - I itrla0~~0
71-
nca uc 0941 09L+ ac 09x,1 • ,
OKAN4-944N.AVIt'll 0a • .eo.ea
•p» .it' ' - 4521
Ahkilk
OTW- city of eagan MEMO
TO: Advisory Parks Commission
FROM: Ken Vraa, Director of Parks and Recreation
4g.f Dorothy Peterson, Superintendent of Recreation
DATE: November 12,1998
SUBJECT: Recommendation, Portable Toilet Policy
Background:
At the October 16, 1998 Advisory Parks Commission meeting, a petition request for a portable
toilet at Highview Park was reviewed. The Commission denied the specific request and referred to
the Recreation sub-committee a review of the Department policy concerning portable toilets.
The sub-committee met on November 9. Attached for the Commission's information is the
memorandum provided to the sub-committee for discussion purposes.
Sub-Committee Recommendations:
Following considerable discussion, the Recreation sub-committee recommends:
• The addition of portable toilets at playwagon sites. The units would be in place for the duration
of the activity with the maximum length of time being two months.
• The 1999 playwagon sites have not yet been selected, however, the parks likely to benefit are:
Highview, Lakeside and Wescott Station. Holz Farm Park is a playwagon site which will not
receive a unit as one is situated at Holz Farm near to the park.
• The impact on the budget would be approximately $275.
• Prior to any recommendation for a large scale change in Department policy, the Recreation sub-
committee recommends an evaluation of usage vs cost.
• Inquiry could be made with the City's portable toilet contractor concerning its
ability to provide a counter mechanism of some kind at selected sites.
Or
• Plan for a summer intern to devise a means to evaluate the level of use vs cost
factors of the units placed in parks under the Department's current policy.
For Commission Action:
To review the sub-committee findings and recommendation and direct a course of action for staff.
city of eagan MEMO
TO: Recreation Sub Committee
,64' FROM: Dorothy Peterson, Superintendent of Recreation and Recreation Staff
DATE: October 26,1998
SUBJECT: Department Policy for Placement of Portable Toilets; background and
Operational information
In order to provide the Recreation Subcommittee a frame of reference in which to work, this
memorandum will:
• Identify the time frames in which portable toilets are now provided.
• Identify the parks and for what organization the units are placed.
• Identify the parks that have playgrounds that currently receive no portable toilet.
Some parks may be listed more than one time to demonstrate more than one user group.
It should be noted that Playwagon sites, marked by an do not currently receive a unit. This
program meets only once a week for two hours; the site may have a unit because of another activity
in the park.
Time Frames:
Department programs: Adult softball: May 1-October 1.
Summer in the Park: June 15-July 31
Winter skating: December 15-February 15
EAA programs: Spring/Summer: May 1-mid-July
Fall: August 15-mid-October
Special Use parks: May 1-October 1
The symbols S, F, and W refer to spring/summer, fall and winter
Department Programs EAA Programs No Programs Special Use
Bur Oaks s Bur Oaks s Carlson Lake Fish Lake s,f
Captain Dodd s Captain Dodd Cedar Pond O'Leary s,f
Clearwater w Carnelian s Cinnamon Walnut Hill s,f
Evergreen s Clearwater f Country Home
14
*Holz Farm Park s Downing s Heine Pond
*Hidden Corner s Hidden Corners Oak Chase
*Highview s Kettle s Peridot Path
*Lakeside s Lexington s River Hills
*Lexington s Lexington Diffley s,f Slater' Acres
Lexington Diffley s Meadowland s
Mueller Farm s Mueller Farm s,f
Northview s,f Rahn s,f
Pilot Knob w Ridgecliff s
Ridgecliff s Walnut Hill s,f
South Oaks s Woodhaven (2) s
Walnut Hill s
*Wescott Station s
Woodhaven (1) w
Carnelian w
Units are placed at the following schools for EAA spring/summer sports: Cedar School, Metcalf
Junior High School, Thomas Lake Elementary, Deerwood Elementary, Northeview Elementary,
Pinewood Elementary, Dakota Hills Middle School, Eagan High School, Black Hawk Middle
School, Glacier Hills Elementary and Pilot Knob Elementary.
EAA fall activities require portable toilets at these schools: Northview Elementary, Dakota Hills
Middle School, Eagan High School, and Black Hawk Middle School.
A unit is needed at Blue Cross Blue Shield for EAA spring/summer and fall programs.
The Department currently budgets approximately $9,600.00 for portable toilets which covers the
time frames and listed parks at a budgeted figure of $45.00 per month. The budget also addresses
the 11 schools at which EAA conducts activities. The Department budget further anticipates
incidents of vandalism such as tip over and fires as cited at the Commission meeting.
The evolution of the Departments' practice on this issue is as follows:
• From the time the Department was established in the mid 70's portable toilets were
planned only for Department programs; the summer playgrounds and the skating
program.
• In 1981 when the Department added adult softball to its program responsibilities, those
sites were added.
• Following the successful 1984 bond referendum and the development of new parks and
new sites for Department recreation programs, additional units were needed for
program sites.
• In the mid 80's EAA programs began to grow at a rapid pace, summer and fall sports
were run at more sites and the first requests were received for units for those programs.
An agreement was made to split the costs with EAA paying for school sites.
fig,
• The Highview request is the second occasion in which a neighborhood has approached
the City to provide a unit for a playground. Staff does not recall which neighborhood
was the first; it was a number of years ago. The Commission at that time denied the
request.
In the event that the Commission were to recommend that a portable toilet be provided for each
park in which there is a playground, utilizing the shelter building restroom opening schedule which
is Memorial Day through Labor Day, the following parks would receive 1.5 month extensions: Bur
Oaks, Captain Dodd, Carnelian, Evergreen, Downing, Hidden Comer, Kettle, Lexington,
Meadowland, Ridgecliff, South Oaks and Woodhaven. (13 parks)
The following parks which now receive no portable toilet, would be provide a unit for three
months:
Carlson Lake, Cedar Pond, Cinnamon, Country Home, Holz Farm Park, Highview, Lakeside, Oak
Chase, Peridot Path, River Hills, Slaters' Acres and Wescott Station. (12 parks)
The minimum additional cost to the City under this scenario, not taking into account potential
vandalism, would be $2500.
However, the month of April can be mild, units go out to programmed sites by May 1, why not
everywhere? September is a beautiful month for outdoor play, and October can be also. Where
does the Department's duty to provide begin and end?
For Sub Committee Action:
The sub committee should weigh the following aspects:
• Is enough known about the level of usage at various playgrounds to be able to quantify and
justify the placement of a unit at a location not served under the current practice?
• What is the City's "duty to provide" in this arena?
• What priority should this topic have in the overall competition for scarce resources?
• How would staff delineate a time frame from which to forecast the budget impact?
Our task is to affirm the current practice or recommend a new course of action for the
Commission's review at its November 16 meeting.
l(0
MEMO
city of eagan
TO: ADVISORY PARKS COMMISSION
FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION
DATE: NOVEMBER 3,1998
SUBJECT: 1999 PARK DEDICATION FEES
ISSUE:
To recommend to the City Council park dedication fees for calendar year 1999.
BACKGROUND:
Each year the Commission reviews park dedication fees for the next year and makes a recommendation to the City
Council, which the Council enacts in December. Last year the Commission recommended the following:
Average Units per Cash Equivalent per
Housing type Market Value 100 Population Residential unit
Single family $30,000 29.8 $1,208
Duplex $30,000 30 $1,200
Townhouse/Quad $34,875 50.8 $823
Apts/Multi $38,054 55.8 $818
Commercial/Ind. $56,000 $3,200/acre
3 >r)
Trail Fee
Residential $160/unit
Commercial/Ind. $900/acre
Recent Survey:
The City of Lakeville recently completed a survey of communities regarding park dedication fees as follows.
Citv Residential Fee Commercial/Indus. Trail
Burnsville $1,098 SF $4,250/$2,250 Acre None
$1,062 DU
$823 TH/Q
$1,034 APT
Chanhassen $1,100 SF/DU $4,500 acre 365/$1,500 ac.
$900 MF
Chaska $1,200 SF/DU $3,200 acre $200 unit
$750 TH/Q
$700 MF
Eden Prairie $1,400 $4,500/acre none
Farmington 12.5% of land value based 5% of land value none
on $15,000/acre based on $10,000
Lakeville $900 per unit 5% of market value $225/unit
Maple Grove $1,100 per unit $3,600 Comm none
$2,777 Industrial
Plymouth $1,500 per unit $4,200 none
Woodbury $1,000SF/DU $2,000/acre none
$800 MF
DISCUSSION:
As the Commission is aware, the cash dedication is based on land values. Last year the Commission enacted an
increase on the land which computed to an increase from $1,042 to the current $1,208. As a reminder, only Eagan
and Lakeville separate out trails and park fees, although Lakeville is now considering a combined fee in 1999.
The Commission has taken different approaches in trying to determine land values in order to set fees. Since it
appears that Eagan's fees are generally within the range of the growth communities, an increase tied to the
Consumer Price Index for 1999 would be reasonable. The last published index available to staff indicated that the
CPI increase is 2.3%. Staff has applied that to the existing schedule with the following result:
Park Dedication Fee:
Single Family $1,235
Duplex $1,227
Townhouse/Quads $842
Apts/Multi. $837
Commercial/Ind. X3-3 ?
Trail Dedication Fee:
Residential $163
Commercial/Ind. $920
FOR COMMISSION ACTION:
To recommend 1999 park and trail dedication fees.
G.ken/park dedication fees.1999
city of eagan MEMO
TO: Advisory Parks Commission
FROM: Ken Vraa, Director of Parks and Recreation
b4) Dorothy Peterson, Superintendent of Recreation
DATE: November 9,1998
SUBJECT: Fees and Charges, FY 1999 Proposal
Background:
The Advisory Parks Commission annually reviews the fees and charges proposed for the use of
City park, field, equipment and service amenity requests. A recommendation is forwarded to the
City Council for implementation on January 1.
Facts:
• The level of fees charged by the City of Eagan for pavilion and shelter use are comparable to
neighboring communities south of the river. Facilities found in other communities are not
necessarily comparable.
• Differences in fees charged to youth athletic associations are found, some communities as a
matter of policy, charge no fees to youth programs. The policy in Eagan is to charge no fees to
in-house programs. Minimal charges are assessed to travel sports and for tournaments which
require higher levels of maintenance.
• Revenue from 1998 pavilion, field and equipment use is $35,968.
• Projected revenue for 1998 was $22,000.
Concerns:
• None, other than ensuring that fees continue to cover the costs of the service provided and that
residents are assured the most cost effective rates.
Recommendation:
Staff recommends no increase in the levels of fees and charges for FY 1999.
For Commission Action:
To review the attached proposed fees and charges for facility use in FY 1999. A recommendation
to the City Council is appropriate at this time.
1999 FEE SCHEDULE
Parks and Recreation Charges
The following facility rental fees are subject to 6.5% State sales tax, and require a $150.00 damage
deposit payable at the time of registration:
FACILITY RESIDENTS NON-RESIDENTS
Trapp Farm, Thomas Lake and Blackhawk Park pavilions:
• All day rental (10am - l Opm) $100.00 $120.00
• Half-day rental (10a m- 4 pm, or 5-10 pm) 70.00 90.00
• Blackhawk kitchen 30.00 30.00
Enclosed park shelter buildings:
• All day rental (10am - 10pm) $100.00 $120.00
• Half-day rental (10am-4pm, or 5-10pm) 70.00 90.00
Athletic facilities/shelters:
• Fields - youth tournaments (per field per day) $35.00 45.00
• Fields - all other users (per field per day) 55.00 75.00
• Lights, if required (per field per hour) 30.00 30.00
• Building cleaning (per day) 55.00 55.00
Community Room - City Hall
(NOTE: after hours rental is 2-hour minimum):
• Youth groups (8am - 4:30 pm) Deposit only N/A
• Youth groups - after hours (per hour) 9.00 N/A
• Local civic groups (8am - 4:30 pm) Deposit only N/A
• Local civic groups - after hours (per hour) 20.00 N/A
• Other citizen groups
-Per hour rental 20.00 50.00
-Maximum one-day rental 200.00 350.00
• For profit organizations
-Per hour rental 50.00 50.00
-Maximum one-day rental 350.00 350.00
The following charges are subject to
6.5% State sales tax:
Sunshelters (per day) $30.00 $50.00
Picnic kit:
• 3 items 7.00 10.00
• Each additional item 3.00 5.00
Chuckwagon grill (per day) 30.00 50.00
Canopy (per day) 55.00 75.00
Extra picnic tables - up to 6 (per day) 25.00 N/A
Athletic Facilities
• Restrooms/bases/chalking (per reservation) 30.00 50.00
Trapp Farm reserved tubing facility:
• 1-25 people (per hour rate) 25.00 45.00
• Each add'l > 25 (per person per hour) 1.00 1.00
(Note: maximum capacity is 100 people)
Field/facility maintenance fees:
• Traveling youth teams (per team) 70.00 N/A
• Adult - up to 9 games (per team) 175.00 N/A
• Adult - more than 9 games (per team) 325.00 N/A
Concessions permit (maximum of 3) 215.00 ___N_/_AJ
G:Dorothy/1998 fee schedule
~0
MEMO
city of eagan
TO: ADVISORY PARKS COMMISSION
FROM: C.J. LILLY, PARKS PLANNER
DATE: NOVEMBER 13, 1998
SUBJECT: CAPONI ART PARK
ISSUE
Caponi Art Park has requested a trail connection between the Art Park and the northwest parking
lot at Lexington Diffley Athletic Fields to provide parking and access to the Art Park.
BACKGROUND
Construction is progressing on the stage performance area at the Caponi Art Park. This area is
located south of Diffley Road, northeast of Quigley Lake and west of the Lexington Diffley
Athletic Fields.
The stage performance area is approximately one half acre, which is large enough to
accommodate 500 to 600 guests and still maintain the natural site topography and tree cover.
The most serious constraint to the site is accessibility. The parking areas he has on site will not
accommodate the projected volume of visitors. To remedy this situation, Mr. Caponi has
requested the city's assistance.
EXISTING CONDITIONS
The assistance Mr. Capon is requesting is to use the northwest parking lot at Lexington Diffley
Athletic Fields during special events at the stage performance area. The existing topography
between the Lexington Diffley parking lot and the Art Park from east to west is as follows. From
the existing parking lot to a wooded hillside is a distance of four hundred feet over relatively
level terrain. From where the wooded hillside begins to the Art Park fence is another four
hundred fifty feet, for a total of eight hundred fifty feet of trail on park property. This is
followed by another five hundred feet over existing trails in the Art Park to the stage
performance area. Total walking distance is one-quarter mile.
07/.
DISCUSSION
Mr. Caponi is anticipating substantial completion of the stage performance area by mid-summer
1999. If the City decides to assist the Caponi Art Park by constructing a trail from the northwest
parking lot, it should be completed by August, 1999.
Because slopes vary up to 25% in the wooded area, this trail segment will not be handicapped
accessible. Mr. Caponi understands that and will make other provisions from a small parking lot
on the west side of the Art Park.
The 25% slopes may not be suitable for a gravel trail, as it might tend to wash out during heavy
rains. The cost to pave 450 feet would add about 10% to the project cost.
Total project cost should be approximately $25,000. This would cover paving the entire 850 feet
from the northwest parking lot to the Caponi Art Park gate. Also included are erosion control and
site restoration costs such as replanting trees and shrubs.
Lexington Diffley benefits from the trail by providing access to over 3 acres of wooded parkland
and adding valuable off-road trails that people request. Conflicts between events at both parks
should be minimal because the Art Park will be most active on weekends and Lexington Diffley
most active on weekdays. An event schedule, with map would be located near the northwest
parking lot to aid those who wish to visit the Art Park. A gate would be located on the property
line between Lexington Diffley and the Caponi Art Park. This gate would remain locked unless
an event is scheduled. The proposed trail is suitably located to provide an aesthetically pleasing
walk through the woods. It will provide a benefit for both the City and the Art Park.
FOR COMMISSION ACTION
To make a recommendation concerning Mr. Caponi's request for trail connection. If approved,
authorization is requested to allow for a pedestrian trail on City park property to connect the
parking lot at Lexington Diffley with an existing trail in the Art Park. If the trail is built, should
the trail segment on a slope be paved to control erosion?
aa.
A. .r7fF i AI}
_ PARKING SPACES _ s4s _ DIFFIE f ROAD
PlFFCEYROAD...,1..
16- /V ' N.W. LOT -122 SPACES
• I ` \ : - ,I TOWER LOT -18 SPACES.
C) 5
TOTAL 130 SPACES i ~
9 \\\1 ` X98.. \ 'g r U 1" ( 1t \ _ u•M,a 1, rlr
\\I h• 0 \ 1II 1 r ~ : Q \ r ~ M '
TP. E~ r i 'si r
'1• \ 1\ \i \ \ \ ( \ / • A TMK
F
;;5' \ \ III . 1 t'cv.,ef.a4•
_ 't a , rw
- f••'•}•',, • \ 1 III 0 ~ _ _ - ~ ,
it I
970
tcL
-v . r k:'•' \~~r\ dull I ~ ~ ~ - ~ r -I rj '
'//1,1 1Ill~ll IIIIVAIEI~
I ti I I J/ 7 \ :•~jr r/ 11 I I ~ / 1 ~ ~~.`~1~. ~ ~!//i , r/ <a fC_
1 \ 1 .r'' r I ///111114,1 f IFLU / c ` ' ~i/P:' rri fN a t ,
1 1 \ I ;1 •r. • a if I
1 \ \ ~ r:''•' / I ///l ll`nl ' ~ _~a `n ~ ~ r~ a? ',////;~:~fl,~~ ~.t~b ~ ~
\ , \ \ \ ` .:$:ti •.'r,".,••:• I 1 I / / / I I / ' 1 1 r' i i / / 1 I I rr
J ~ ~ s_.
\ / Mj ~
.-PRIVATf NRE
-JUN
4/ frrrn'r 1
ON D I F FL V
rr// .i.., / VIII ~ l _ /,l//r, Irrrrr x' - / t
111 ,r . ~ ` /i~ _ ~ _ _ ' _-;,'j1.`."N rl/Ilrr' ~ L
IIIII ill1lrtr~ I \ \ 1 \ , \ _ . a _ _ _ I J I I I I J 1 I I J i }t,
III I 1 . - f - ` _ , - f I I I I I m--' , ~r:~ ,/l ? y , ~r ,
I i l F'111\ x 11 I I I J h r Iy I f .
RAVEL TRAIL
111 I II p . _'r~ _ _ I• If l l//il1/l 1 1 . ETIC }FIE~Q
1/111111 111111 ~,//r, f I / I I I 111 11 1 Zo--.7
\ _ - 7 I 1111 III / 7f - \ - - I I I I J I' la i r
` , I I I i1 1~~~~ L~~ / / - _ ,1 I I , I I I ~~If ~R INFORMATIONAL SIGNAGE
/ I I
GAT ,I 11i r ; I I I11'l l rr , 1 I '
r;>/1°/j %,%111 I I\~-``y~J~ ~I ' , / 1 11111 I IIII I1IIIIIII I I 1 ~~t 1 _
r~\~\J. l`flil 1111 J Illl\
0 _77-
~/r,/~ ,,/;r , _ = ~ ' s
PE •j
; - ~ - - - _ _ - . _ . ~ _ 1ST1N 0 I ~i7 i I I ~.IM.. dos . ~
\ - ` /jllll~ 11111~llllll%//r/i/; II I
~•~~1-~ ~~pp p.. T 1~ ? I ; ,l /,ll/ - -'ll 11 NIl/ ll'r / ,
=!"1= 5 0 END OF EXISTING PAVED TRAIL
it LEVEL FIELD -2% rF~ {Y~F,~S.~J/IfR'IIL~O~A1'~ p I00 200 30D 400 500 N
• , ~ . , . / . / / 1 1 I ` SCALE IN FEET
r~ I
SITE ANALYSIS BY: CJ. LILLY
NOVEMBER, 1998
11 \\Illljlllllj//ir/ ~ ','~~i'- ,rrjll111J1 ill\~.r^' ~ .•.,y \ i1 II ~
I III //1/111'
\I1,111111111
\ 1 , 11 I I III II /r// / < < \ \ ' I`I,
\ , \ ,1~ 1, ll,?,'r, II f I, , r / / l ; Il \ I \ ? , 3
\ ~.\{LI11{~II111111111111~~//l l/ / / ,11 \ (t 1`~\~~!ti~,ll II .tRO:.