12/14/1998 - Advisory Parks & Recreation CommissionAGENDA
ADVISORY PARKS COMMISSION
EAGAN, MINNESOTA
Monday, December 14, 1998
7:00 PM
Eagan Municipal Center
City Council Chambers
A 7:00 PM Regular Meeting
B. Call to Order and Pledge of Allegiance
C. Approval of Agenda
D. Approval of Minutes of Regular Meeting of November 16, 1998
E. Visitors to be Heard
F. Department Happenings
G. Consent Agenda
H. Development Proposals
(1) Easter Lutheran Church, PD Amendment & Variance
Comp. Guide Plan Amendment
Pages 3-4
1. I'll I
7:00 pm
7:02 pm
7:03 pm
7:04 pm
7:05 pm
7:06 pm
7:15 pm
7:16 pm
I. Old Business
(1) Caponi Parking Lot Request
J. New Business
(1) Holz Farm Annual Report
(2) Set January meeting date
K. Parks Development Update
L. Water Resources Update
M. Other Business and Reports
(1) Subcommittee Updates
(2) Pool Update
N. Round Table
0. Adjournment
Pages 5-18
Pages 19-22
8:00 pm
8:05 pm
8:10 pm
8:11 pm
8:12 pm
8:13 pm
8:15 pm
8:16 pm
8:20 pm
The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities, and
employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation,
or status with regard to public assistance. Auxiliary aids for disabled persons wishing to participate are available upon, request
at least 96 hours in advance of the event. If a notice of less than 96 hours is received, the City will attempt to provide the aids.
ADVISORY PARKS COMMISSION
1998 MEETING SCHEDULE
NAME Feb
16 Mar
16 April
20 May
18 June
15 July
20 Aug
17 Sept
10 Oct
19 Nov
16 Dec
14 Jan
Terry Davis X 0* x X X X X X X X
Jerry Fariee x x x 0* x x x X 0*
O*
N.Mark Filipi x 0* X 0* X 0* X x x x
Barbara Johnson
Secretary 0* X x x x x X X X X
Bonnie Karson x x x x X O* X x X
F X
Steven Knutson x 0* Resigned 3/17/98
George Kubik x x x x x 0* 0* x X X
ee Markell Chair x X X X 0* x X x x x
Daryle Petersen 0* X x x x x x X X X
]WM Rudolph
Michael Vincent x
x X
x x
x x
O* x
x x
x x
X X
O* X
X X
X
Recreation Sub-Committee
John Rudolph
George Kubik
Jerry Farlee
Steve KnimUen
Natural Resources Sub-Committee
Daryle Peterson
Michael Vincent
Mark Flipi
Land Acquisition Sub-Committee
Lee Markell
Terry Davis
Barbara Johnson
Bonnie Karson
UPCOMING MEETINGS:
OPEN ISSUES
1. Tour of Community Centers in other dtles
2. Commission Review Workshop
3. Spring Maintenance Demonstration
4. Recognition of Sharon Holbedc
5. Review revenue sources In Iku of park
dedication
MEMO
_ city of eagan
TO: ADVISORY PARKS COMMISSION
FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION
DATE: DECEMBER 10,1998
SUBJECT: DECEMBER 14,1998 COMMISSION MEETING
Happy Holidays!
This month's agenda is an early gift! A very, short agenda! ! You should be able to be home within
an hour of the meeting's call to order. (I have high expectations of the Commission.)
Development:
Three are no consent items and only one development issue. The Commission may recall that they
previously reviewed the Easter Lutheran Church proposal and made a recommendation. The
applicant has brought the proposal back and is now processing the PD Amendment and variance
to the Comp guide plan. Staff has prepared a complete memo for your review.
Old Business:
Returning under Old Business is the request from the Caponi Art Park. The Acquisition and
Development committee has reviewed this item and is prepared to make a recommendation.
New Business:
The Holz Farm Annual Report has been completed, and in fact, was presented to the City Council
at the last Council meeting by Holz Farm Chair Michael Vincent. Attached is the report for your
review. Staff and members of the Holz Farm Foundation may want to highlight some of the more
important aspects.
Also under new business is the selection of a January meeting date. The Commission's normal
date of January 18 falls on a holiday, requiring a new date to be determined. Plea§e bring your
calendars.
There are no other items to be discussed. Park development, other then some minor activities, has
ceased. The Cascade Bay project continues on and is certainly benefiting from this warm
December, however outdoor skating rinks are suffering as a result.. It seems we can never be a
complete winner on the weather! !
Respectfully Submitted,
Ken Vraa,
DEPARTMENT HAPPENINGS
DECEMBER, 1998
1. The unseasonably warm weather has delayed the flooding of outdoor ice rinks. A "split shift" schedule was to have
begun the week of December 7. Several inches of frost are necessary before water can be applied Staff will continue
to monitor the weather forecasts and ground conditions.
2. The new electrical control cabinet has been delivered to Goat Hill. The cabinet is the final piece of hardware
necessary to complete the installation of the new lighting system. The wiring should be completed within the week
3. A positive side of the warm weather is the extension of the field maintenance program. Staff has graded hundreds of
tons of infield ag lime and even sodded the goal mouths of soccer fields.
4. The City Council has approved an amendment to the Fish Lake loan agreement with MPCA that will allow the City
the opportunity to utilize the remaining funding to reconstruct an outlet structure. Staff will research options
5. Friends of the Farm recently acquired a tractor, grain wagon, grain drill and sickle mower for use/display at Holz
Farm.
6. "Punch lists" have been submitted for the new service buildings at Lexington-Diffley. The contractors have begun
work on the listed items. The electrical systems require the most attention though most of the modifications are
minor.
7. The current tenants of the Deerwood house and Richard Holz house have signed new leases for 1999.
8. Negotiations are continuing to finalize the acquisition of the Don Grant property. Mr. Grant has agreed in principle to
lease the property for 6 months upon closing Language in both agreements is being discussed by the City and Mr.
Grant's attorney. The closing is to take place prior to December 31.
9. Staff has submitted an invoice to the school district for the maintenance of the athletic fields at Dakota Hills Middle
School as specified under the terms of an agreement entered into with the City. All requested maintenance activities
were completed by City staff within the estimated budget. The agreement expires in the spring of 1999. Both the City
and school district have expressed an interest in renewing the agreement. The approximate annual cost of the City
services has been $13,000.
10. Maintenance staff has been assisting at the aquatic center by installing drain tile and hauling in fill dirt.
11. Recreation, working with Community Education and EAA travel basketball has relinquished gymnasium space on
Thursday evenings at Dakota Hills and Black Hawk Middle Schools. The Department has held Thursday evenings for
adult play since Dakota Hills opened in 1989 and Black Hawk opened 5 years ago. As an alternative, the gymnasium
at Black Hawk Middle School was assigned to Recreation on Sunday evenings. Seven basketball and 10 volleyball
teams were displaced.
12. A serious concern, of course, was whether teams could move to another night of play. To this date, and very quickly
time is running out to accept teams for an early January start date, the status for the new night of play is as follows:
¦ Basketball: The Sunday league has 7 teams which is a mixture of one former Thursday, one former Wednesday
and some new teams. The Wednesday league remains full at 8 teams.
• Volleyball: Three teams are registered, a minimum of 6 teams are needed to form a league. One more attempt
will be made to encourage Thursday teams to move to the new night. In the event the league is cancelled, which
is quite likely, 120 volleyball players will have been displaced and revenue in the amount of $2,000 will be lost.
Gymnasium space is at a critical shortage situation. Communities such as Apple Valley and Rosemount, which have
municipality owned or managed gymnasiums, are in an excellent position to meet the needs of adult recreators.
Eagan, on the other hand, though maintaining an excellent relationship with EAA must frequently verify eligibility
vigorously in order to champion the recreational needs of adults in our community.
13. The Department has recently completed employment brochures for Cascade Bay, Recreation, Parks Maintenance and
Forestry and the Civic Arena. The brochures will be sent to persons who inquire about employment opportunities.
Staff has also redesigned the employment application form to be more user friendly to teens and young adults. The
next step is an abbreviated version of the personnel policy to include only elements that pertain to seasonal positions.
14. The Arts and Humanities Council continues to move forward with a proposed merger with the Dakota Center for the
Arts. The benefits include the acquisition of an existing 501® (3) status and established class offerings for adults.
The group is in early stages of discussion concerning contracting for clerical work. The enormous question is whether
it can be afforded.
15. The District 196 LCTS (Local Collaborative Time Study) grant application review team has been reviewing grant
applications. To date all but one successful application has been school based The Department will be reviewing
options for potential grant requests in the very near future.
16. The Eagan Athletic Association has had its annual elections. Several new directors of sports will be on the Board of
Directors. Volleyball will be a new sport in 1999. The season will run from mid-March to early May. The
organization is making a significant capital investment for lap top computers, software and a server. The plan is to
register on line during registration for spring sports in February. EAA has inquired about storage space for their
computer equipment. No city space has been identified
17. The Apple Valley Senior Center Velvet Tones performed for the Eagan Seniors just before Thanksgiving Eagan
seniors enjoyed the singing and Apple Valley appreciated the spread of Holiday baking.
18. A proof is expected for the Kiosk trail maps very soon.
3.
19. At a recent City/School meeting the Department was asked to assist with the cost of repairs to Dakota Hills Middle
School basketball and volleyball equipment. In light of the heavy use of the equipment by Department leagues some
assistance has been offered.
20. Community Education and Parks and Recreation will be hosting a meeting of various organizations that provide
programs to residents. Many new staff are on board in several departments and it has become apparent that an
informed understanding of areas of expertise needs to be reviewed. The intent is to affirm, not to reinvent the wheel.
21. As beautiful as the weather has been, think snow; think cold.
22. The winter warming house staff continues to grow at a slow rate. We have 26 employees that will cover 9 locations.
We do not have staff yet to open Pilot Knob, Woodhaven, Lexington and Blackhawk skating rinks, which is the same
situation as last year. We will continue to advertise and add to our staff with the hope of covering the hours at all
locations. The scheduled opening is December 18 and remains open throughout the end of February.
23. With winter supposedly on its way, registration, scheduling and managers meetings are taking place for the winter
sports season for 1999. Here is the current status of the winter leagues:
• Basketball: Sunday evening 5-Man has 7 teams. Wednesday evening 5-Man is full with 16 teams and 3-Man has
4 teams.
• Boot Hockey: Saturday morning currently has 11 teams.
¦ Broomball: Sunday evening is full with 12 teams. Monday evening has 7 teams.
¦ Co-Rec Broomball: Friday evening is full with 18 teams. This league is a SORR league that is jointly run with
Burnsville Recreation and Enterprises.
¦ 4-Man Hockey: Wednesday evenings is full with 6 teams. Saturday morning currently has 5 teams.
• Volleyball: Tuesday evening Women's league is full with 17 teams along with the Men's league which is full
with 8 teams. Friday evening Co-Ed Power has 14 teams, Co-Ed Beginning Officiated has 14 teams and Co-Ed
Recreational currently has 15 teams. At this point in time, the Sunday Co-Ed Power league has 3 teams but we
would need 6 teams to make it go.
Oa9Wdy.t b*y?p f r dearnI a
MEMO
city of eagan
TO: ADVISORY PARKS COMMISSION
FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION
DATE: DECEMBER 10, 1998
SUBJECT: EASTER LUTHERAN CHURCH - COMPREHENSIVE GUIDE PLAN
AMENDMENT/PRELIMINARY PLANNED DEVELOPMENT
CONDITIONAL USE PERMIT
BACKGROUND
Easter Lutheran Church is requesting approval of a Comprehensive Guide Plan Amendment to
change the existing Land Use Guide Plan designation of a 3.0 acre parcel of land which abuts their
present 12.3 acre property located north of Cliff Road and West of Pilot Knob Road. Specifically,
the applicants wish to change the parcel's present D-1, Single Family designation to a PF, Public
Facility designation.
In conjunction with the requested guide plan amendment, the applicants have also requested a
Preliminary Planned Development Amendment and Conditional Use Permit to incorporate the 3.0
acre parcel within the previously approved PD which applies to the 12.3 acre church proeprty. The
processing of a conditional use permit is necessary to accommodate impervious surface coverage
of greater than 25 percent within a shoreland overlay district.
Since receiving Preliminary Planned Development approval in 1995, the Church has acquired a 3.0
acre parcel which abuts the original development site on the west. It is the applicant's intent to
amend the rpeviously approved Preliminary Planned Development to incorporate the referenced
3.0 acre parcel in the churches overall development plan.
The subject property overlays four individual parcels of land all of which border Thomas Lake.
The site is characterized by rolling hills (which slope toward Thomas Lake) and some mature
vegetation. The property lies within the shoreland overlay district of Thomas Lake.
The subject site is bordered on the north and east by "public" uses (Thomas Lake Park and South
Water Treatment Facility) and on the south and west by singel family residential uses. The
proposed use is not expected to adversely affect surrounding properties.
The development plan calls for the phased construction of a 104,000 square foot church facility.
This item is scheduled for consideration at the forthcoming December 22 APC meeting.
5.
PARKS/TRAILS DEDICATION
Based on it's previous review, the Advisory Commission recommended that this proposal
would not be subject to a cash parks dedication requirement under it's current designation as
a church. Should the designation change in the future, parks dedication would be required.
They also recommended that this development would be responsible for a cash trails
dedication.
TREE PRESERVATION
Significant Vegetation
The submitted tree inventory indicates that there are three hundred twenty-nine (329) significant
trees on site. Tree species and sizes include:
- oak trees, bur and red (3" to 32" diameter),
- black cherry trees (6" to T' diameter),
- maple trees (9" to 32" diameter),
- ash trees (6" to 14" diameter),
- birch trees (14" diameter),
- willow trees (12" to 24" diameter),
- cottonwood trees (6" to 12" diameter),
- elm trees (6" to 28" diameter),
- boxelder trees (11" to 36" diameter),
- and spruce, red and scotch pine trees (20' to 40' in height).
A summary of tree statistics is provided below.
Existing vegetation
To be removed
To be preserved
Allowable removal
Applicant needs to replace
Calculated mitigation
329
126 (3 8.3%)
203 (61.7%)
30% (99 trees)
27 trees (126 - 99 trees)
56 Category A trees
According to the City of Eagan Tree Preservation Ordinance, allowable removal for this type of
development (commercial, single lot) is set at 30% of the existing significant vegetation.
Mitigation for tree removal in excess of allowable limits calculates to fifty-six (56) Category A
trees or one-hundred twelve (112) Category B trees or two-hundred twenty-four (224) Category C
trees, or an equivalent combination of these tree sizes. This tree preservation mitigation is in
addition to any landscape requirement.
Staff has had discussions with the applicant concerning the amount of tree removal and the fact that
removal in excess of allowable limits calculates to the amount of installing 112 category B trees.
With a landscape requirement also being applied to this site, installing additional 112 trees might be
improbable. Several options were recommended by staff which could reduce tree removal
amounts, therefore also reducing mitigation amounts. The most attractive and probable solution
would be to transplant 27 trees, which are proposed to be removed from construction areas, to
"safe" areas on site. This transplanting operation would occur prior to any grading or construction
activities. Twenty-seven trees from the tree removal inventory would be selected, and field verified
for suitability for transplanting by staff and the applicant. Candidates for transplanting might
include smaller diameter deciduous trees and shorter coniferous trees. Field selection of
transplantable trees should occur this winter. Actual tree transplanting would occur early in the
spring of 1999.
If the transplanting of twenty-seven trees is not possible, the balance of the mitigation would be
fulfilled by installation of purchased trees.
Staff is recommending approval of the Tree Preservation Plan as proposed with the following
conditions:
• To require that, in an effort to reduce tree removal, staff and representatives of the applicant
select at least twenty-seven (27) trees, from the tree removal inventory, for transplanting from
construction areas to safe areas on site. This tree transplanting would occur prior to grading
and/or construction activities.
• If tree removal cannot be reduced to allowable limits (99 trees), via transplanting, require the
applicant to install Category A, B, or C trees, in an amount determined by staff to fulfill tree
removal in excess of allowable limits.
• To require that Tree Protective measures (i.e. 4 foot polyethylene laminate safety netting) be
installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of
significant trees/woodlands to be preserved.
• To require that the applicant contact the City Forestry Division at least five days prior to the
issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan.
WATER QUALITY/WETLANDS
This development site lies on the southeast shore of Thomas Lake, a shallow (maximum depth of 6
feet) 45 acres lake classified as a Class I water body in the City's water quality management plan.
To meet the non-degradation standards set for this lake in the plan, the developer has both
minimized impervious surface coverage and incorporated extensive on-site ponding into the
development plan. Modeling indicates that the on-site ponding proposed is sufficient to meet the
stringent non-degradation standards for Thomas Lake. The most recent site plan indicates an
increase in impervious coverage from 35% to 39% because the net site area has decreased
from11.5 acres to 10.3 acres as a result of the additional right-of-way taken for Cliff Road and
Pilot Knob Road. The area of the site covered by impervious surface has not changed from the
previous site plan, however. Thus, the runoff treatment obligations for the developer will not
change. It should be noted that any development of the undeveloped road ROW will require.
separate stormwater quality mitigation before discharge to Thomas Lake.
Previous staff reports have recommended that an-ungraded, un-maintained buffer extending 50 feet
back from the ordinary high water mark of Thomas Lake be preserved. The most recent grading
7.
plan indicates that with the exception of three areas, this buffer is preserved. Two of the areas in
which the buffer is disturbed are associated with grading to accommodate the necessary ponding
while the third area of encroachment is caused by grading for the south entrance road off Cliff
Road. The encroachment caused by the road brings the graded area within 10 feet of the waters
edge of Thomas Lake. Staff recommends that the City consider requiring a natural boulder
retaining wall to increase the interval of undisturbed buffer to at least 20 feet in this area. All
disturbed areas associated with both this and the other encroachments as well as around the pond
features should be re-established with native perennial grasses that are left in an un-maintained
condition.
No wetlands will be filled or drained as a result of the proposed development.
FOR COMMISSION REVIEW
1. Under its current designation for development as a church, this proposal would not be subject
to a parks dedication requirement. Should the designation change in the future, parks
dedication would be required.
2. This development shall be responsible for a cash trails dedication.
3. The Tree Preservation Plan shall be approved as proposed with the following conditions:
• In an effort to reduce tree removal, staff and representatives of the applicant shall select at
least twenty-seven (27) trees, from the tree removal inventory, for transplanting from
construction areas to safe areas on site. This tree transplanting would occur prior to
grading and/or construction activities.
• If tree removal cannot be reduced to allowable limits (99 trees), via transplanting, the
applicant shall be required to install Category A, B, or C trees, in an amount determined by
staff to fulfill tree removal in excess of allowable limits.
• Tree Protective measures (i.e. 4 foot polyethylene laminate safety netting) shall be installed
at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of
significant trees/woodlands to be preserved.
• The applicant shall contact the City Forestry Division at least five days prior to the issuance
of the grading permit to ensure compliance with the approved Tree Preservation Plan.
4. The developer should consider placement of a natural boulder retaining wall to increase the
interval of undisturbed buffer to at least 20 feet in the area of the south entrance road off Cliff
Road.
5. All disturbed areas associated with both this and the other encroachments as well as around the
pond features should be re-established with native perennial grasses that are left in an un-
maintained condition.
6. The runoff treatment obligations for the developer will not change from the August 14,1995
recommendations made by the Advisory Parks Commission.
EASTER LUTHERAN CHURCH 111Y
Advisory Parks, Recreation and Natural Resources Commission
August 14, 1995
FOR COMMISSION REVIEW AND ACTION:
1. Under it's current designation for development as a church, this proposal would
not be subject to a parks dedication requirement. Should the designation change
in the future, parks dedication would be required.
2. This development shall be responsible for a cash trails dedication.
3. A Revised Tree Preservation Plan should be submitted and approved by staff which
will result in reduced tree removal by implementing various activities including:
a) Staff is suggesting that the access on Cliff Road be moved approximately 30'
east of the proposed location to save approximately 30' east of the
proposed location to save approximately 25, 28-30' Colorado Spruce trees
and eliminate the need for the developer to acquire an easement from the
neighboring property to the west.
b) Staff is suggesting the developer do root pruning on some of the other
spruce, pine and birch trees on site to allow the developer to transplant
trees already existing on site, thus reducing the percentage of removal to
approximately 40%.
5. The applicant will develop and submit for City approval prior to issuance of a
grading permit, a minimum disturbance/minimum maintenance plan for pervious
areas within the site. The intent of this plan will be to preserve existing vegetation
whenever feasible and to minimize the need for applications of fertilizer and
pesticides/herbicides.
6. Applicant will preserve an ungraded, unmentioned buffer strip extending 50 feet
-back from the normal water elevation of Thomas Lake. The boundary of the
buffer strip will be clearly marked in the field prior to grading.
7. Applicant will avoid filling or draining of the fringe wetland along Thomas Lake.
8. Applicant will accomplish through on-site ponding a minimum phosphorus load
reduction of 90% of that needed to meet non-degradation standards for Thomas
Lake. Any remaining mitigation requirement will be met through payment of a
supplemental cash dedication.
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Development/Developer: Easter Lutheran Church
Application: Comp.Guide Amend./PD Amend.(Rezoning)/C.U.P.
Case No.: 28-CG-03-05-98/28-PA-05-05-98/28-CU-20-11-98
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The City of Eagan and Dakota County do not guarantee the accuracy of this Information.
1000 0 1000 Feet
HARD COVER (CURRENT CA LCULATION)
CROSS SITE AREA (15.3 ACRES) 665.639 sq.ft.
AKA (FLOW O0WARY -OM WATER ELEV. 130.720 .4.1L
R.O.W. DEOICAnON (1.6 ALAE5) 60.753 .AIL
NET SITE AREA (10.2 ACRES) 446.163 sq.ft.
IMPERVIOUS AREA
91ALDIIVG FOOTPRINT 60.200 WIN.
ORIVES/SUIKACE PAAKNG 48.000 .qf.
PARKNG DECK $6.000 ...R.
PLAZAS/WALKS 10.000 MR.
TOTAL 175.000 sq.ft.
PERCENT IMPERVIOUS' 39.2%
HARD COVER (ORIGINAL CAL CULATION)
GROSS SITE AREA (15.3 ACRES) 665.639 sq.ft.
AREA 9ELOW ORDINARY MGM WATER ELEV. 130.720 94.R.
R.O.W. CEDICATION (.36 ACRES) 15.492 M ft.
NET SITE AREA (11.5 ACRES) 499.427 sq.ft.
IMPERVIOUS AREA
W4DN0 FOOTPRINT 90.200 p.ft
OfAES/0RFACE PARKING 46.000 .4.f1.
PARKNG DECK 56.600 Wt.
PLAZAS/WALKS 10.000 MR.
TOTAL 175.000 sq.ft.
PERCENT IMPERVIOUS- 35%
PARKING RATIO
SANCTUARY CAPACITY 1,050 SEATS
TOTAL 381 SPACES 2.76
ULTIMATE DEVELOPMENT 525 SPACES 2.0
(PARKING DECK - 473 / SURFACE - 52)
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SITE PLAN (ULTIMATE)
mIIINARY LAYOUT AND SuWACE PLAN
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HARD COVER (CURRENT CA LCULAT10t1)
CROSS SITE AREA (15.3 ACRES) 665.639 sq.ft.
AREA 9ELOw 0R05IARY NOON 5A%ER ELEv. 150.720 is.'t.
R.O. w. DEDICATION Cf.9 AOIES) 99.753 N.N.
NET SITE AREA (10.2 ACRES) 446,163 sq.ft.
1IMPGRMOUS AREA
9WtDINe c0O1DIINt 00.200 N.It.
os' OS,"SLRPACE 0AN49VG 49.000 N.N.
PARKmC DECK 59.90o N.f
PLAZAS/WALKS 10.000 salt
TOTAL 175.000 so.It.
PERCENT IMPERVIOUS' 39.2%
HARD COVER (ORIGNAL CA LCULATION)
GROSS SITE AREA (15.3 ACRES) 665.639 sq.ft.
AREA 8EL0W OROWARY 14(11 WATER ELEV. 150.720 N.ft
A.0. t. DEDICARON (39 ACRES) 15.492 N.N.
NET SITE AREA (11.5 ACRES) 499,427 sq.ft.
tMPFRV10U5 AREA
91WDK1G F00WRIST 90.200 N.fL
DRWES/SLRcACE -440048( 48.000 48.1%.
PARKING DECK 59.900 qfL
PLAZAS/WALKS 10.000 ,ft
TOTAL 175,000 sq.1t.
PERCENT IMPERVIOUS' 35%
PARKING RATIO
SANCTUARY CAPACITY 1,050 SEATS
TOTAL 381 SPACES 2.76
ULTIMATE DEVELOPMENT 525 SPACES 2.0
(PARKING DECK - 473 / waA0 - 52)
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,Friends of the Farm
.Annual Report
Friends of the Farm
3830 Pilot Knob Road
Eagan, MN 55122
(651) 681-4660
1998 Board of Directors
*Michael Vincent ........... Chair
• Lee Markell ..........Vice chair
'Maynard Ohm........... Treasurer
*Ann McCarthy ......... Secretary
*Karen Erickson..........Director
*Don Holz ................ Director
*Chris Johnson .......... Director
'Walter Steuve.......... Director
'City of Eagan..Liaison/Director
Jon Oyanagi (1/98-2/98)
Paul Olson (3/98 -Present)
1998
1998
1998 has been a year of transition, change
and progress at Holz Farm
A significant change came early in the year
with the departure of Recreation Supervisor Jon
Oyanagi. Jon had served as the City representative
on the Friends of the Farm Board since its inception.
Jon had been a driving force and organizer for many
of the activities and improvements that took place at
the Farm. Thanks to the efforts of Jon and Friends of
the Farm, the Farm has become an asset to the park
system and community.
In March of this year I took the reins as the
City representative to the Board on an interim basis.
Throughout the year I have had considerable
assistance from Superintendent of Recreation,
Dorothy Peterson. Our primary goal has been to
keep alive the momentum and enthusiasm that Jon
and the Board had developed. The volunteer
members and Board of the Friends of the Farm have
contributed greatly during this period of transition.
They have been relied upon to carry much of the
burden, and have done so by providing hundreds of
hours assisting with event planning and staffing and
implementing improvements.
Jon had provided expertise in the areas of
event planning, promotion and volunteer
coordination. Because my prior experience and
primary responsibilities with the City have been in
the areas of operations, development and
maintenance, the completion of needed
improvements at the Farm was emphasized this year.
Thanks to an infusion of City funds from a dedicated
tower revenue account and facility improvement
funds supplemented by contributions from Friends of
the Farm, a number of very significant improvements
were completed.
Experience gained from prior events
conducted at the Farm and the input of volunteers
guided us through the events that were held this year.,
The vision of Holz Farm set forth by the
Friends of the Farm remains alive and well thanks to
the combined efforts of the Friends, the City of
Eagan and volunteers. 1999 promises to be another
step on the road to success.
Respectfully submitted,
Paul Olson
Superintendent of Parks
1998 Bui&iings and Grounds
Projects
A number of significant projects that
upgraded the site and structure and enhanced
accessibility and visitor safety were completed in
1998. Labor hours came from a variety of sources
including Friends of the Farm, volunteers, City of
Eagan staff, professional contractors, the Eagan
Garden Club, an Eagle Scout, and the Twin Cities
Tree Trust. All projects were reviewed and approved
by City staff and the Friends of the Farm with
funding coming from both. This compilation of
completed projects truly represents a "team" effort .
The 3fouse
• A code compliant exterior handicapped
accessible ramp was constructed
• Installed a new door into the kitchen to allow
handicapped access from the new ramp
• Restored the roof returns to their original 1940
appearance
• Replaced fascia and roof trim boards
• Installed new roof edging
• The front door was reconstructed
• Interior spaces were painted
Barn
• A code compliant exterior handicapped
accessible ramp was constructed
• Built and installed a new accessible door
• The electrical system of the barn was brought
into compliance to allow for public events.
Improvements included wiring, lights,
emergency lighting outlets and exit signs
• A roof cave was added to improve drainage
Barn yard
• Installed new posts and fence
tP64 41F
, Milk 3louse
• The cooling tank was repaired
• Extended a water pipe to the stock tank
Stock ?tank
• Cleaned and repaired surrounding concrete
Flawer Carden
• Additional signage was installed
Wood rounds were placed on the garden walking
path
Placed an arbor over a section of the trail
Fj
• Crop demonstration plots were disced, planted
and harvested
Trail
• An interpretative trail circling the farmstead was
completed. The trail includes seating areas and
informational signage describing unique features
of the site. Planning and installation were done
by an Eagle Scout candidate.
1998 Programs andActiv%ties
A variety of events were held at Holz Farm
during 1998. Board members were extensively
involved in the planning and preparation of each
event. The participation of volunteers on the event
day help make each a success in its own unique way.
Clean-up Davs
Several clean up days were scheduled
throughout the year. Like a true farmstead, there was
a seemingly endless list of projects. Almost any day
during the summer a volunteer could be found
working at the farm doing chores: .
Pfant?
This year, the Eagan Garden Club held its
annual plant sale at the farm on Saturday, May 91h.
Many visitors not only purchased plants but also had
the opportunity to become familiar with the Farm.
St n9 'Festival
The 3'd annual Spring Festival was held on
Sunday, May 17th. Nearly 300 visitors enjoyed a
beautiful day on the farm. Activities,-included a
display of live animals, tractor demonstrations, hay
rides, a storyteller and musician, displays and hands-
on demonstrations. Hand plantings a corn field was a
real highlight for the kids.
tun on the Farm Day Camrv
The Minnesota Farmers Union, the Parks
and Recreation Department and Friends of the Farm
jointly hosted a 2-day Fun on the Farm event in late
June. 65 exciting kids enjoyed the event.
Fourth of_Tuty Parade
The Friends of the Farm dusted off the hay
rack and fired up the old tractor for the Independence
Day Parade in Eagan. Volunteers decorated the
wagon and rode in the parade, distributing Hog Roast
flyers as they went.
3fo
Nearly 325 tickets were sold for the Yd
Annual Hog Roast held on Sunday, July 5th. Visitors
also enjoyed live music, demonstrations and hay
rides.
Fun on the Farm - 2"'f Edition
32 kids registered for the August event,
unfortunately it was rained out and rescheduling was
not possible.
tone Oak Davs
Fritz, September 18°1 and Saturday,
September 19 , Holz Farm again hosted Lone Oak
Days, sponsored by the Convention and Visitors
Bureau. Pony rides, hay rides, animals, old-time
baseball, a 1900's fashion show, contest,
demonstrations and food were all enjoyed by the
41
visitors. A heavy rain storm cut the event short on Other Donations
Saturday.
1998 YinanciaCSummary
*Friends of the Farm Balance
as of l/1/98 = $ 6,105.76
Revenues
-Donations S 382.00
-Memberships $ 178.00
-Spring Festival S 881.75
-Hog Roast
(4 of July) $ 2,077.50
-Lone Oak Days $ 2,329.00
-Other S 35.97
TOTAL REVENUE $ 5,884.22
98 REVENUE PLUS
1/1/98 BALANCE - $11,989.98
Expenditures
-Lumber for house ramp S 2,972.24
-General maintenance
supplies S 337.14
-Garden trellis S 45.93
-Mailings S 323.94
-Telephone installation S 186.58
-Advertising $ 93.00
-Event Insurance S1 ,250.00
-Event Supplies S 817.12
TOTAL EXPENDITURES - (-) S 6.025.95
BALANCE AS OF 11/1/98 = +96
*City of Eagan
With the growing popularity of the Farm,
the Friends regularly receive offers from individuals
who want to donate or sell at very minimal cost,
furnishings, equipment and even entire silos. Each
offer is reviewed to evaluate the condition,
functionality, appropriateness and in some instances
the practicality of relocation.
During 1998 a number of items were accepted
including:
- Cream separator
- Floor model cider press and cutter
- Black smith shop forge
- Hand corn planter
- Potato planter
- Oak-case wall telephone
- Grass and hay seeded
12' grain drill
- Farmall - International M tractor w/bucket
- Sicle mower
- Grain wagon
1999 Project andlssues
Proposed Projects
*Funding to be provided by Friends of the Farm and
City
-Re-roofing of the barn, chicken coop, equipment
shed and grainery
-Repaint/repair the top half of the house siding
-Construct a temporary stage on the silo foundation
-Continue improvements and signing in the gardens
-Misc. Painting and repair to buildings
-Instructors/Entertainment $ 1,305.00
-Recreation/event supplies $ 3,466.31
-Maintenance supplies $ 436.96
-Building and site
improvements $15,431.60
-Equipment rental S 2,903.03
-Fuel & utilities S 463.28
-Sanitation S 210.87
-Other S 87.00
TOTAL EXPENDITURES - (-) S24.304.05
Revenues
-Tower revenue (est.) $ 12,600.00
-Camps (est.) S 600.00
TOTAL REVENUE $ 13,200.00
*NET 1998 EXPENSE - UW.04.U
(Park/Recreation Operational Budget)
*NET 1997 EXPENSE - $11,993.20
Issues to Consider
-Promotion
-Restructuring membership categories
-Developing a system to better coordinate
and utilize volunteers
-Providing staffing for school or group visitations,
programming
-Insurance for events, reducing the cost
ii
W 1W.
TJ3{.?1.N9CS 7O JUL "W3fo S3f. u v IN
1998 J47'T3fE y',FIR.M!
ate.
Potential User Survey for Aquatics Facility
This survey was conducted to find out how potential users of the new Eagan Aquatics
Facility may react to it. The facility is due to open in the summer of 1999 and the city would like
to get an idea of how the public will react to the new facility. The survey was conducted over a
two-week period from October 31 sc to November 9, 1998. The data collected over the ten-day
period will be used to examine potential users and establish some guidelines for the future
facility. A pre-set number of people were determined for each test group. There were to be 30
adults (over 18), 30 high school students, and 30 middle school students. The ratio of males and
females were kept close to 50/50. A total of 90 surveys were given. All of the surveys were
conducted at the Eagan Civic Arena. The groups that were interviewed came_from open skating,
learn skate, Eagan high school, and youth hockey programs. Seventy-five percent of those
interviewed came from the iC ty Eagan. The others c me from surrounding areas around the
Twin Cities. The size of the families ranged from 1 person to 6 people. Those interviewed
ranged in age from the mid-30's to 11-12 years old.
It must be noted that the survey's taken were from a narrow audience. All of the
surveys were conducted at the Eagan Civic Arena; therefore, the views of those poled may
not be the same as the rest of the general public.
The following graphs are calculated from questions 5 through 18 on the survey.
Question 5:
How often do you participate in water based activities such as swimming?
The majority of adults stated that they would use the Aquatic Facility 20 or more times
during the summer months. This number is high because most adults interviewed had families
with children under the age of fifteen. These families will more than likely accompany their
children to the facility and stay with them the entire time. High School students were a little bit
less likely to go to the facility. They ranged in the 11-20 times during the summer months. This
is due in part to their age. All are teenagers and probably have driver's licenses. Many teenagers
have part or full time jobs that don't allow them to recreate very much. It must be noted that the
majority of kids interviewed at the Civic Arena were involved with athletics in some way. They
may participate in sports during the summer months. Add in the part time job, and some of these
kids may not have the time to visit the aquatic facility. Money might also be a problem, and the
fact that these kids probably won't come with their parents means that they will have to buy a
pass with their own money. What is surprising to me is what the middle school kids said on the
survey. The majority of middle school kids are in the 11-20 times a summer range. I would
have thought that this younger group of kids might have more time to attend the Aquatic Facility.
What I kept hearing was that most of the kids had a pool at home or had a neighbor with a pool.
This is a definite deterrent for kids that might otherwise have gone to the Aquatic Facility.
Again, it must be noted that this is a select group of middle school kids, only 30 of them. There
are well over one thousand middle school kids in this area alone. I'm sure if the survey would
have reached more of them; the statistics would lean more in favor of the aquatic facility.
Question 5
15
E 10 d Less than 5
M S .6-10 times
y 0 011-20 times
U) Adult High Middle 0 20 or more
n
School School
Question 6
Have you or your family been to one of the following outdoor aquatic facilities in the past
year?
Surprisingly, many of the adults that were interviewed had not been to an outdoor facility
in the past year. Again high school kids showed low participation-among all o teo er
facilities. Middle school kids had a strong following in Bloomington, perhaps because the
aqu l facility is close by to where many of these kids live. I thought that the adults with
families would utilize other aquatic facilities around the area. I assume that cost comes into play
when you're dealing with families of three or more. The high school kids that were interviewed
showed less interest in aquatic facilities than I expected. Again, this was a select group of kids.
The younger kids seem to be attracted to the facilities the most, probably because they're in the
right age group for this type of activity.
Question 6
Other
None
7, 777-
Apple
Valley
o Middle School
Edina N High School
p Adults
Richfield
St. Louis
Park
Bloomington
0 5 10 15 20 25
Season (3 months)
Question 7
Have you used an indoor aquatic facility in the past year?
The statement, indoor aquatic facility, is a generic term that encompasses schools, health
clubs, and YMCA's. As expected, all three age categories showed a high turnout among the
schools. Adults said they brought their children to swimming lessons at middle schools. Others
belonged to a gym where there was a pool. High school and middle school students have easy
access to their school's pool. Some high school students also belong to a gym. Many middle
school kids accounted for the "other" category, in part because many of them have their own
pools or had friends with one. Although the schools and gyms around the area do not offer the
same facilities as does the Aquatic Facility, the fact that people participated in a pool related
activity showed that they have the potential to use the new Eagan Aquatic Facility.
Question 7
18
16
14
0 12 0 None
10 0 Schools
8 Fitness Centers
CD g _ { p Other
4
2
Adults High Middle
School School
Question 8
Are you familiar with the new Eagan Aquatic Facility? If so, how did you hear about it?
All three categories had heard about the new facility from the newspaper. A lot of the
kids, especially the younger ones, heard about the aquatic facility through their parents. Overall,
the word seems to be getting out about the new facility being built in Eagan. Some residents
stated that they had been reading about the controversy with the soil, but these people didn't
have anything bad to say about the new facility. Most people wanted to know when they would
be able to buy passes and when the facility would open. I was happy to hear that the kids that I
interviewed did not share the same concerns that the adults had regarding the facility. The kids
wanted to know how big the slides were, how many, what else is at the facility, etc. I did run
across a couple of people that were not familiar with the facility. One couple just moved to
Eagan, while another person lived in a different city. Some of the others that I interviewed that
were from neighboring cities had heard about the facility, so the word is out for people that are
interested in the new Aquatic Facility.
Question 9
What excites you about the new Eagan Aquatic Facility?
As expected, most people that were interviewed were excited about everything that the
new facility had to offer. Around 60 of the 90 people interviewed leaned in this direction. The
water slides and lazy river got some votes probably because people knew what they were. Not
many people knew what the zero depth entry pool was unless I explained it to them. I received a
lot of answers other than what I had suggested on the survey. People were happy that a facility
of this nature was finally coming to Eagan. They felt it would be convenient and add a nice
touch to the city. A few of the younger kids thought that it might be a cool place to hang out
with friends. What better way to beat a hot summer day than to play at a water park all day.
Question 10
How often do you feel you would use the Eagan Aquatic Facility?
4
The three categories were the highest in the 20 or more times a summer. Adults would
come with their kids. It's interesting to see how high school and middle school kids react to this
question. Previous questions stated that these kids liked pools and related water activities, but
they don't frequent other water parks around the area. Maybe the location of this facility will
allow these younger kids to participate more often at the Aquatic Facility. I think that because
this facility is new and exciting, it stirred up some interest that otherwise may not have been
brought up. For example, I think the kids heard the works water park, which got their
imagination flowing. Some of the kids might have higher expectation of what this new facility
actually offers. I feel that this reaction may be caused because most of the kids interviewed had
not been to another Aquatic facility. If they haven't seen one before, chances are they're not
familiar with Eagan's.
Question 10
14
12
10
®Adults
8
N High School
4 ? Middle School
2
0
Less 6-10 11-20 20 or
than 5 times times more
Question 11
Would you come to the Eagan Aquatic Facility:
A. Alone B. With an adult C. With a peer D. Family
Most adults would come with their families to the Aquatic Facility. The high school and
middle school kids said that they would probably come with a friend. These kids are older and
peer pressure may play a role in their decision. Also, parents may drop their kids off at the
facility for the day and pick them up later in the day.
Question 11
40
30 •Adults
20 • High School
10 0 M iddle School
0
Alone With a With a Family
adult peer
Question 12
How often do you go to a first run movie?
This question was asked in hopes of gauging how much money a person is willing to
spend on going to a movie theater during the course of a year. The estimates are based on the
number of times an individual goes to a movie per year. Most people that were surveyed had to
guess at how many times they went in the past year. The numbers do show that adults didn't go
to many movies. They indicated that they rented movies because of the cost.
Adults: 5.4 times a year (164/30)
High School: 21.6 times a year (634/30)
Middle School: 21 times a year (629/30)
Question 13
What is the highest daily admission you would be willing to pay for a season ticket?
The average daily admission that all three groups would pay is $5.00 dollars. Take into
account that most people would pay $6.50 for a movie ticket, $5.00 seems a little low for an
aquatic facility. Many of the people interviewed had no idea of what it might cost for a day pass.
Some of the older kids did base their estimates on previous charges from other aquatic facilities.
Question 13
$16-$20
$11-$15
$8-$10 p Middle School
• High School
$6-$7
¦ Adults
$4-$5
$2-$3
0 5 10 15
Question 14
For a family of How much would you be willing to pay for a season ticket?
For this question, I only asked the adults. I did this because I felt that children might not
have a good concept of what the true value or worth of a pass may be. Also, the question was set
up to accept any size family. Based on a family of four, the average price was around $100
dollars. Again people were estimating the cost because many of them had little information to
go by.
Question 14
$200+ .. ,
$151-200
$101-$1501
! FAd u Its
$51-$100
$31-$50
<$30
0 10 20 30
Question 15
Would you support a higher season ticket fee for yourself if it meant children under 3 got
in for free?
Again, I only interviewed adults because they would be the most likely effected by this
question. Twenty-six out of the thirty people said they didn't want it. It was because the
majority of the people didn't have kids under the age of three anymore, so this question wouldn't
apply to them. The four people who did have kids under 3 said it was a good idea.
Question 16
Would you be more likely to buy a season pass to the pool for the evening hours, say after 6
PM, if the season pass was reduced by 15%?
This is another question I felt only adults should answer because they were the ones that
probably would buy the season passes for their kids. Twenty-seven people out of thirty didn't
want to buy an evening pass. Most of these people would bring their kids to the aquatic facility
during the day.
Question 17
Do you have a teenager that may be interested in working at the Aquatic Facility?
Most of the respondents to this question who were either a teenager or had a family
member. For those who said yes to this question, they were very enthusiastic.
25
20
15
10
5
0
..? ?; ®Yes
Adults High Middle
school school
Question 18
Most aquatic facility's close by 8:00 PM. Do you feel that is adequate, or would you like to
see a different closing time?
Most of the adults felt that this is adequate. The high school and middle school kids, for
the most part, thought that this was also good. The people that said this wasn't adequate
suggested that the facility stay open until 9 or 10 PM. They were concerned about how this
might affect the neighbors that surrounded the facility, and if it did, would be fine with having
the facility close by eight.
Question 19
What type of food would you like to see at the concession stand?
The survey listed the typical foods that one would find at a concession stand. Pizza, pop,
hamburgers, hotdogs, ice cream, etc. For the most part, everyone agreed with the selection. I
did receive some requests for salads, fruits and vegetarian food. These comments came from the
adults who thought that health food may appeal to a large number of people. If a parent wanted
to stay and watch their child while he/she played, the parent might get hungry. A wider variety
of foods might be more appealing to all.
Project Probable users of the Eagan Aquatics Facility
Place/time
1. Age
Group
2. Gender
3. Are you a resident of Eagan? Yes No
If "No" what city omit 14, 15,16
4. What is the size of your family?
5. How often do you participate in water based activities such as swimming?
A. Less than 5 times
B. 6-10 times
C. 11-20 times
D. 20 or more
6. About how many times did you or your family use one of these outdoor aquatics facilities in
1998?
A. Bloomington E. Apple Valley
B. St. Louis Park
C. Richfield
D. Edina
7. Have you used a indoor aquatic facility in 1998? If so, which indoor
facility?
8. Are you familiar with the new Eagan Aquatics Facility? If so, how did you hear about it?
Newspaper Cable T.V. Friend Eagan City Newsletter Other
9. What excites you about the new Eagan Aquatics Facility?
A. Water slides
B. Zero Depth Entry
C. Lazy River
D. Play Features
E. All of the above
F. Other
10. How often do you feel you would use the Eagan Aquatics Facility?
A. Less than 5 times
B. 6-10 times
C. 11-20 times
D. 20 or more
11. Would you come to the Eagan Aquatics Facility:
A. Alone
B. With an adult
C. With a peer
D. Family
12. How often do you go to a first run movie?
13. What is the highest daily admission you would pay knowing you could stay for the entire
day?
14. For your family of How much would you be willing to pay for a season ticket?
15. Would you support a higher season ticket fee for yourself if it meant children 3 and under
were to pay a reduced or no fee?
16. Would you be more likely to buy a season pass to the pool for the evening hours, say after
6 pm, only if the season pass was reduced by: 5% 10% 15%
17. Do you have a teenager that may be interested in working at the Aquatics Facility?
Yes No
18. Most aquatic facility's close by 8:00 pm. Do you feel that is adequate, or would you like to
see a different closing time?
Yes No
19. What type of food would you like to see at the concession stand?
A. Pizza
B. Popcorn
C. Hamburgers
D. Hotdogs
E. Candy
F. Ice cream
Summary
The information contained in this packet is based on surveys conducted at the Eagan
Civic Arena. The views of the respondents may not be the same views of the general public.
With this said, the overall response towards the new Eagan Aquatic Facility was positive. If
anything people are becoming anxious for the new facility to open. Anticipation is growing and
it looks like user potential for the facility will be high. The majority of people surveyed
participated in some type of water based activity, although many had not been to a outdoor
aquatic facility. Indoor facilities were more popular because many kids participated in school
swimming programs. Almost all of the people surveyed that were from Eagan knew about the
new Aquatic Facility. It would be virtually impossible not to know about the facility if you were
a resident of Eagan due to all the forms of media access. Details about the specific features of
the facility were not as readily available to the public, therefore, the people surveyed thought the
entire project was exciting. This excitement for a new facility contributed to people saying that
they would use the facility often. Adults with families would bring their kids and teenagers
would come with their friends. The question on daily admission cost was low considering most
people would pay $6.50 for a movie pass, but would only pay $5.00 for a pass to the Aquatic
Facility. Season ticket prices averaged around $100 for a family of four. People were receptive
to an all day pass instead of a evening pass because families with a stay home parent would take
their child to the facility during the day. The closing time was suggested for 8 PM, which most
people agreed was a acceptable time. To conclude, the people that were interviewed showed a
positive interest in the new Aquatics Facility.