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03/15/1999 - Advisory Parks & Recreation Commission AGENDA ADVISORY PARKS COMMISSION EAGAN, MINNESOTA Monday, March 15, 1999 7:00 PM Eagan Municipal Center City Council Chambers A. 7:00 PM Regular Meeting 7:00 pm B. Call to Order and Pledge of Allegiance 7:02 pm C. Approval of Agenda 7:03 pm D. Approval of Minutes of Regular Meeting of February 11, 1999 7:04 pm E. Visitors to be Heard 7:05 pm F. Department Happenings Pages 3-4 7:06 pm G. Consent Agenda 7:15 pm H. Development Proposals 7:16 pm I. Old Business (1) Extension of Northview Park Road into Patrick Eagan Park Pages 5-14 7:17 pm (2) Bus Benches Pages 15-22 8:00 pm (3) Discovery Park Update Pages 23-26 8:30 pm J. New Business 8:32 pm K. Parks Development Update 8:33 pm L. Water Resources Update 8:34 pin M. Other Business and Reports (1) Report from Intern Randy Raper Pages 27-44 8:35 pm (2) Subcommittee Updates 8:50 pm (3) Cascade Bay Update 8:55 pm (4) Reschedule Planning Session Workshop 9:00 pm (5) Communications Pages 45-47 9:02 pm N. Round Table 9:10 pm 0. Adjournment 9:15 pm The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities, and employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or status with regard to public assistance. Auxiliary aids for disabled persons wishing to participate are available upon request at least 96 hours in advance of the event. I fa notice of less than 96 hours is received, the City will attempt to provide the aids. ADVISORY PARKS COMMISSION 1999 MEETING SCHEDULE NAME Feb Mar April May June July Aug Sept Oct Nov Dec Jan 11 15 19 17 14 19 16 20 18 15 20 Joseph Bari X Terry Davis 0* N.Mark Filipi X Kevin Gutknecht X Barbara Johnson v Cnair X Robert Kane, Jr. (Alternate) X Bonnie Karson Secretary x George Kubik X Lee Markel) Chair X Daryle Petersen X John Rudolph X Recreation Sub-Committee Natural Resources Sub-Committee Acquisition/Development Sub-Committee Joseph Bari Kevin Gutknecht N.Mark Filipi Terry Davis Robert Kane, Jr. George Kubik Barbara Johnson Daryle Petersen John Rudolph Bonnie Karson Lee Markell UPCOMING MEETINGS: OPEN ISSUES 2/25/99.......5:30-7:30 pm.....Acquisition/Development Subcommittee 1. Commission Review Workshop 3/18/99..... 5:30-8:00 pm.....Planning Session Workshop 2. Spring Maintenance Demonstration 3. Recognition of Sharon Holbeck 4. Review revenue sources in lieu of park dedication 5. Review Docks 6. Naming Holz Lake (check if named) 7. Seasonal easement at top of Trapp Farm tubing hil %41 MEMO city of eagan TO: ADVISORY PARKS COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: MARCH 11, 1999 SUBJECT: MARCH 16 COMMISSION MEETING Although the weather outside is more winter than spring, the workflow in the department has a definite summer flavor. Registrations for the spring and summer programs that were offered in the recent publication have resulted in over 1,900 registrations in less then two weeks. Combine that with another 500-600 Cascade Bay season passes and softball team registrations, you can appreciate the fact that early summer planners are thinking about the warmer months just ahead. You also start to appreciate what a wonderful clerical staff this department has in handling the huge volume of registrations, calls and requests for service. They do a great job. This month's agenda is void of development proposals and consent items. The first item of business is the extension of Northview Park Road from the east into Patrick Eagan Park. A background memo is enclosed in the packet for your review. You might want to take a quick drive past this intersection to re-familiarize yourself with that area before the meeting. The second item pertains to "courtesy benches" with a memo and information provided for your review. This issue pertains to the potential of locating benches in parks that might serve a dual purpose by also being used by bus line travelers. The third item is, once again, Skyline Display's Discovery Park. This item is kept on the agenda as much to remind us that this is still an ongoing issue as it is an action item. In this instance, it is on the agenda to allow staff to update the Commission on the outcome of a meeting scheduled for Friday, March 12. There is no expectation that all the questions raised to date will be answered, but a good beginning is a probable outcome. Under Other Business and Reports, I want to call your attention to two items. Commission Member Kubik, who was to lead the group in a work session on goals and objectives this next Thursday, was called out of town on business for three weeks. George suggested that the Commission try to reschedule for Thursday, April 8. The second item is the presentation by student intern Randy Ragner. For those new to the Commission, this department (Dorothy specifically) has taken on the responsibility of mentoring graduating college students for 12-week periods of time. As part of each intern's experience, we want him or her to make a presentation to the Commission on some issue of concern in the community that they have had to research. In the past, students have done extensive surveys of trail users as an example. In this instance, Randy was not assigned a single research project. Rather, we have used Randy to help in the very complex process of piecing together all the components to get Cascade Bay ready for its opening in a few weeks. While the results have been most helpful to staff, it probably has not been the type of experience that provided "good material" to prepare a great report and make a presentation. Regardless, we still want Randy to have the experience of making that presentation. If members have any questions about the information in the packet or are unable to attend the meeting, please give us a call at 651-681-4661. Respect ly Submitted, Ken Vraa Director of Parks and Recreation KV:cm Parks and Recreation Department Happenings March, 1999 1. All components of the bicycle trail kiosks are in. Russ Matthys, City Engineer has reviewed all plans for the kiosks and has given the go ahead. Written permission, verifying the verbal okay received some time ago, is expected momentarily from MnDot. Look for the first kiosk to go in on Nicols Road at the Highline Trail; very soon. 2. Staff is beginning to share constructive ideas concerning potential design for the Department's Web Page. Recreation staff hopes to have some playful ideas to bring forward in the near future. 3. The Friends of the Farm will participate in the March 13 Eagan Go Bragh parade. The Farmall H and haywagon will join in the fun. Brrmr! 4. Staff ran a NYSCA coaches certification clinic for Eagan Athletic Association volleyball. This is a new sport for EAA. The clinic accomplished two objectives; 27 coaches were certified and three new clinicians were added to the Department's NYSCA program. 5. Staff is in the process of selecting 3 scoreboards for the Lexington Diffley Athletic Fields. Coca-Cola will sponsor two of the boards, a sponsor is being sought for the third. Installation will occur this spring. Parks Maintenance will perform the majority of the installation work. 6. Work continues on the selection of products for Cascade Bay's concession. Periodic taste testing sessions have been held to evaluate hot dogs, cookies, chips, cheeses and mustard. Not all products have been selected at this point. 7. Community Education District 196 has completed its review of facility use and fee structure. The new proposals have no impact on the Department of Parks and Recreation. 8. Staff will be meeting with the president of the Eastview Athletic Association to review the groups' Eagan participant numbers and potential facility needs. Early reports indicate no significant change in program participants from a year ago. Little impact on facilities in Eagan is anticipated. 9. Staff has not yet received registration information from EAA in-house programs for their spring/summer sports. Travel soccer will be up 2 teams to 30, Travel baseball will be up 2 teams to 18, and Travel softball will be up 1 team to 12. The needs of these programs can be managed on the facilities available. Lighting the small field at Goat Hill Park enables the growth in Travel baseball to be manageable. 10. The Spring/Summer issue of the Diceoc'e' Ztal Brochure should now be in the hands of each household in Eagan. Registrations for Recreation programs, Cascade Bay passes, and adult softball teams are being accepted daily. Residents are using the drop box, the US mail, and fax and telephone with Visa or MasterCard forms of payment. 11. Staff will meet with a new representative from the Farmer's Union concerning a Fun on the Farm one-day activity. Assistance will likely be needed from Friends of the Farm volunteers. 12. Adult softball registration began March I' for returning teams. As of March 8t`, over 160 teams have registered for the softball program. Registration will continue through March 16'. 13. All outdoor winter leagues have finished the season due to the warm conditions in February. Basketball and volleyball leagues are winding down the season and will wrap up in late March. 3. 14. Maintenance is beginning to make the transition from winter activities to spring and summer activities. Hiring of seasonal maintenance staff for a variety of jobs is beginning. 15. Maintenance staff has been working on a variety of activities including constructing goals and building repairs/modifications while there is time to do that work indoors. 16. The extension of the maintenance agreement with Dakota Hills Middle School was approved by the City Council and will be submitted to the school shortly for their approval. 17. The Greenway Planning Grant request has been submitted to the DNR. If successful, the funds will be used to begin the master planning for Patrick Eagan Park; a long awaited project. The City should hear from the DNR by early May if their request for funds has been granted. 18. The City has heard from the League of Minnesota Cities and Berkley Risk regarding the recent concerns for bleachers. Both have indicated that the City's bleachers were in compliance at the time of purchase. The League expects that new standards will be issued soon and they will be advising cities regarding modification that may need to be made to existing bleachers. That information is expected some time in April or May. 19. An Eagle Scout will be painting the Deerwood house this spring and summer as part of his Eagle Scout project. 20. The Forestry Division has been busy trimming in parks and boulevards throughout the City. 21. A combined Arbor Day/Earth Day event is scheduled for Saturday, May 1. The Arbor Day planting will occur at Walden Heights Park in the morning. Folks are invited to join the Earth Day celebration at Thomas Lake Park in the afternoon. 22. As part of the Arbor Day celebration, Forestry Supervisor Hove has been making his regular visits to elementary schools soliciting the artistic masterpiece for this year's Arbor Day poster. The Commission will have an opportunity to view some of these creative posters in April. 4 MEMO city of eagan TO: ADVISORY PARKS COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: MARCH 8,1999 SUBJECT: NORTHVIEW PARK ROAD EXTENSION AND PARKING ISSUE: The Advisory Commission should make a recommendation to the City Council regarding the configuration of any parking that might be built with the extension of Northview Park Road. BACKGROUND: At the June 1998 Commission meeting, United Methodist Church (located north of Patrick Eagan Park) presented a proposal to extend Northview Park Road to the west and provide a shared parking lot. Attached is the letter and site plan submitted at that time along with the minutes of the June Commission meeting. Since that meeting the Church has conducted its pledge drive and started identifying costs for the facility. Recently the church building committee determined that it would reduce the size of the church expansion. This also reduces the number of parking spaces required by code. The church, however, would actually like to provide more parking then the code calls for based on their previous experience. HISTORY OF JOINT PARKING AND ACCESS The issue of having a shared access goes back many years when the church purchased the parcel from Jim Curry of Lexington South PUD. Joe and Lillian McCarthy owned the property to the south of the church, which is now owned by the City as part of Patrick Eagan Park. Road access to the church property was allowed at its current location because it could not be denied legally. Everyone recognized that this was not a desirable location for an access and that the extension of Northview Park Road was the future solution to this issue when the vacant property was eventually developed. The City has been looking at improving the visibility of Patrick Eagan Park from Lexington Avenue. Up until the McCarthy property was acquired, the access to Patrick Eagan Park was a shared driveway with the McCarthys. Consequently, the park lacked visibility. The predominate thinking at the time was that this park would be developed as a "Nature Center." Because of the topography of the land and the heavy vegetation on the limited flat areas, it was obvious that in order to support the needed parking and facility development associated with this type of park, additional land would be needed. Consequently, the City purchased, with a life estate, the Lillian McCarthy property. It was expected that by owning this property, the public would have greater visibility to Patrick Eagan Park, and that an improved access on Lexington Avenue would be developed from the extension of Northview Park Road to support parking without serious disruption to the site. RECENT REVIEW/OPTIONS The church is moving ahead with their construction plans and the issue of the extension of Northview Park Road has been raised. Dakota County and Eagan Engineering departments are supportive ofthis because it will correct an obvious and dangerous traffic situation. The church would prefer to do this while they are under construction, rather then postpone the extension until some future date, which is an option. On Monday, March 8, staff held a meeting of nearby residents to review the options for this extension and potential parking lot construction. Commission members will recall that this was the winter storm day; only four people attended the meeting. OPTIONS FOR CONSIDERATION: A. Construct only an access with full turning movements and connection to the church property. B. Do the above and extend an entrance road further to the west, provide a second access to the church parking lot and a circular drive pattern. C. This does all of the above and proposes construction of additional parking to be used now and in the future. This lot could be used as a shared parking lot with the church. D. This option reflects another layout for a parking lot that parallels Lexington Ave. E. Do nothing. Option A Provides driveway access connection with Lexington Avenue and curb radius for future expansion. This option would provide minimal construction and disturbance. Construction limits are defined by the amount of grading to meet expected grades. To accomplish this, a portion of the tree nursery now on site will need to be relocated. The projected cost for Option 1 is $30,000. This does not reflect any possible cost sharing that may result from further discussions with the Advent United Methodist Church. The advantage of this approach is its relatively low cost. It would improve traffic safety for the church, is consistent with the long-term perspective that this location will be the ultimate public access for the park. Option B Extends the alignment of the road through the park to the west and allows for connection to the western edge of the church parking. The advantage of this approach is that it provides for better traffic flow from the church parking lot. The only benefit to the park is if its users were to use the church parking until the City developed its own parking facility within the park. Another advantage of building this now is that there would be a saving in mobilization costs associated with phased construction and the installation of storm sewer pipe, should that be required. Probable additional cost to construct this would be $100,000. Option C Provides parking for approximately 55 vehicles, which may not be sufficient if this is a "typical" nature center. However, a shared parking lot with the church would seem to provide enough, given that the church will have about 130 spaces. This alignment also allows for expansion to the south with a second parking bay, should that ever be required, potentially adding another 55 stalls. The advantage of constructing all of this at this time is that it is cheaper then phased construction. Clearly, the disadvantage is that it commits the City to a design that keeps the parking at this location. However, this location is the most logical location for a parking lot and the most cost effective when considering the ability to share parking. Additional cost for this option would be $95,000 Option D Provides the same amount of parking, but with a design that parallels Lexington Ave. The cost for this option is slightly more than number three. Shared parking with the church is still a possibility, but is not as convenient when the need for additional sidewalks to make connections with the church parking lot is considered. Traffic flow is not as good as the other options, and expansion options (if that is ever to be a concern) is not as easy to accomplish. Option E There is the "do nothing option". The Commission could take the position that nothing should be developed until the exact park plan is known. The do nothing option, while safe, does not move towards improving the safety of the intersection nor does it create the opportunity to work with the church property to provide parking for the present. DISCUSSION: The County will seek the closure of the current driveway into Patrick Eagan Park at some future point in time. In a recent discussion with the County Engineering staff, they indicated they would like to see the driveway closed as soon as possible. They recognize the limited amount of traffic from the driveway now and expressed a willingness to delay the closure until such time that the park is finally designed and built. They are more concerned with the church driveway and encourage the City to build the new drive access. Staff also contacted other nature centers to understand what their parking needs were. Dodge Nature Center reports that they have a lot that handles 30 cars and a second lot on the other side of the park that handles another 30. If that is not enough for special events, they use a nearby church parking lot. They indicate that usually 60 parking spaces are enough. Springbrook has 110 spaces, which is "most always adequate". When they need more they get permission from a local business. Wood Lake has 75 stalls and that is adequate. Overflow parking is directed to on-street parking. St Louis Park has 40+ stalls and is adequate "for the most part". Additional parking is available on-street. At the March 8 meeting, a question was raised as to why the parking could not be placed to the west of the house. The answer is that it could go there, however staff believes this would cause some disruption to the site, does not provide for good traffic flow, would likely be more expensive, limits the opportunity for shared parking and the potential need to build a larger lot. One advantage would be that the lot would be closer to the existing house and provide access for maintenance to the park. Staff will provide a drawing of this at the Commission meeting. FOR COMMISSION ACTION: Make a recommendation as to how to treat the Northview Park Road extension and parking plan for Patrick Eagan Park. `7. Eras C-- P..-4 104 So.ces Plan A dHl ,M 1. ~ 11 nt j / MID 1 ID9ii ! cKTNVIEa; 1'A- RPAD I I \I l BP4 '.1 r ~i k- PPS Pbr 9`. 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MAUS 1586 Sherwood Court Eagan, MN 55122 Home Phone: (612) 452-3164 May 29, 1998 Advisory Parks Commission 3830 Pilot Knob Road Eagan Minnesota 55122-1897 Advisory Parks Commission: This is a request to be added to the Agenda of the next Advisory Commission meeting on Monday, June 15, to discuss shared parking between Advent United Methodist Church, located at 3945 Lexington Avenue South and the City of Eagan, and to review our preliminary design. Advent United Methodist Church is a steadily growing congregation whose continued expansion is anticipated well into the future. We are currently in the Design Development phase of a new 500-seat Sanctuary building project. Additional parking is needed to accommodate this growth, and while we are able to meet these parking requirements entirely on our own site, we see mutual benefit in sharing parking. Therefore, we propose building a portion of our parking on the adjacent property owned by the City of Eagan to serve both Patrick Eagan Park and Advent United Methodist Church. We believe there are significant benefits from this shared parking concept. The most important benefit is safety. This plan allows the access off Lexington Avenue to be relocated. The new entrance would be located to the south on City property directly across from Northview Park Drive, where there is a left turn lane available. Our plan also provides adequate circulation which makes access into and out of the =shared parking both safe and efficient. Finally, this plan allows for more green space on both properties than would be available if each owner built a separate parking facility. If accepted, we hope to move ahead promptly with this plan. Our goal is to begin Construction Documents this fall (1998) and to begin construction in the spring of 1999. We also want to discuss the financial and logistical aspects of this project to best meet the needs of both parties. Advent United Methodist Church will abandon the existing entrance off Lexington Avenue once the City of Eagan has completed construction of the new entrance. At this point, we will both be ready to proceed with the construction of the new shared parking. Exactly how this will finally be realized still needs to be reviewed. We look forward to discussing this with you further at the June 15, 1998 meeting. Thank yo so much for your attention to this matter. Sincy y Bruc Maus Building Committee Chairman cc: Tom Egan, Mayor, City of Eagan Tom Hedges, City Administrator, City of Eagan Russ Matthys, City Engineer, City of Eagan Attachments: Reduced site plan - not to scale dk ._T ' I ~ 31Y1Z• ' ' _ / ~ tc) 1! II Fl49C 11 11 Y t- N"w © O I'. it c• I I }[t4 ~C~ ar'ts' erase I ~ 11 w`•fs 'know 1 JnI Ji I JIL0%O O 0 ©Q~ O 111 I - Yutw I 1I~ ~ 1w II.j 0's rt I . III ;O Y~ I ©~,as / l' I ill 4 I soo..w , ^'I I //~n~ ' 1 1 1 I rep OOA i11( rTlu'.. , 1!1 Is s,s/s• ~s I I I ! X11 H I i 1 , I ruvr FWKD~ I r /a?'w rAns I'. i i 1 111, :\R i. I ! I I I I r:/ / 11 ~ .bcr" 1 Lees- M' SOU M' ` 11 O ' y' i - FL. V, 0 KTWTiP- NORTHVIEA' PARK OAC t r f .e •t Ir • r ol- !IIIIIIIIII ! ,lil`I TKA L WAD a+nro.....r. i rw.r.rss I I, I I l~lllll~l ll~ll .-TO TlurLS ~w 1 I jce1i ~ ~O1L © ~ if ?"f 0 ~9°G° G "Ll, cr,+,en I I t.%ISTM16 1 HONK I I I I I ~ I i 1 ,A1 / V 1 1 MEMO city of eagan TO: ADVISORY PARKS COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: MARCH 9,1999 SUBJECT: BENCHES FOR BUS USERS BACKGROUND: The City Council had previously asked the Commission to look at the issue of benches being placed in areas that could be used by those wishing to use the Minnesota Valley Transit. City Council Member Masin recently requested that the Parks Commission review the issue of bench placement for transportation needs. HISTORY: Several months ago the City Council prohibited the placement of bus benches at bus stop locations because they contained advertising. (See attached minutes that reflect the Council's discussion and actions.) The issue of park benches was addressed during the course of that policy discussion. The minutes of October 7, 1997 reflect the Council consensus "that the APrC be given direction to consider additional ornamental, courtesy benches in Gty parks and trailways for use by the public". The Commission addressed this issue in November of 1997 and shared several thoughts. They concluded they needed further clarification about the role of the Commission and that there appeared to be two issues to be looked at; are there sufficient benches in City parks for park users and, are there locations in parks where courtesy benches could be placed for the park and bus user? Staff has spoken to City Administrator Hedges and Council Member Masin and this seems to be the issue for the Commission. PARK/TRAIL BENCHES: The Department does not have any established policy relative to benches, but a definite practice has evolved as to placement of benches in City parks. Benches are located near play equipment for parents to watch children. There are several factors that are considered in the final location of a bench, which may not be of importance in this discussion. The number of benches is influenced by the size of the play structure. A play structure at a community park has several benches, while a smaller neighborhood park might have only one. Other locations for benches in a park are typically determined during the design and construction phase of the park. Benches have also been added to parks as park use develops and an obvious location is identified. Benches are also placed in parks to support other facilities. The most obvious location is at back stops for players, but there are other locations such as tennis courts and the front of the Civic Arena, for example. The third general bench location in parks is at "intersections" or common junctions for park users. This might be the crossing of two internal park trails, where two natural traffic patterns cross or a scenic view within a park. The fourth location for benches is along trailways. Several benches are placed along the Highline Trail although there are no benches along trails that are considered off road. Placement along the Highline Trail is usually where the trail users will have a preferred view of the natural surroundings. For example, there is a bench near the intersection of the Highline Trail and the north/south trail along Thomas Lake Road. The bench faces east and overlooks Thomas Lake. There is also a bench at a location on the trail near the top of a steep grade. This bench allows the user an opportunity to "catch their breath" before resuming their walk/ride. The department has an estimated 100 in-ground benches in the park system and another 46 ballfield benches. The department has not received any requests for additional benches that have not been responded to. COURTESY BENCHES ALONG TRANSPORTATION CORRIDORS: Generally, there are no benches located along off-road trails such as Pilot Knob Road. When there are benches, they are typically associated with another use, such as the example given on Thomas Lake Park In reviewing the bus routes for MVTA, staff has identified five potential locations for benches where the bus routes meet with City parkland. (See attached map.) They are listed in no particular order, starting from the south end of the city as follows: 1. Ridgecliff Park at Johnny Cake Ridge Road 2. Rahn Park at Nicols Road 3. Cedar Pond Park at Diflley Road 4. Woodhaven Park at Beau de Rue Road 5. Skyhill Park at Blue Cross Road Staff has also attached photos of each location. FOR DISCUSSION: Do any of the five locations warrant a bench for park users or for bus users? MVTA will stop at any location along the bus route to pick up passengers. If there is a determination that a courtesy bench should be placed at any of the locations for that reason, then there needs to be a logical extension from the bench to the final destination of the traveler; i.e. home. Do any of the identified locations meet that test? Are there other locations for a courtesy bench that are not shown? Remember that property must be owned to install a bench; road right-of-way is not sufficient. FOR COMMISSION ACTION: if the Commission has sufficient information and direction from the Council, formulation of a recommendation can be made regarding the placement of courtesy benches in the parks/trailways. If the Commission has concerns about the clarity of the issue, than a request of the Council to respond to specific questions for additional direction can be made. /(O 1. Ridgecliff Park at Johnny Cake Ridge Road t _ -fir k 2. Rahn Park at Nicols Road 3. Cedar Pond Park at Difflev Road /7. Y' r } 4. Woodhaven Park at Beau de Rue Road 5. Skyline Park at Blue Cross Road /F EAGAN CITY COUNCIL MEETING MINUTES; OCTOBER 21,1997 00343 PAGE 12 Councilmember Awada moved, Councilmember Masin seconded a motion to accept the withdrawal of the applicant's request for a Comprehensive Guide Plan Amendment to change the land use designation on approximately 17 acres from CSC (Community Shopping Center) and D-I Residential (0-3 units per acre) to D-III Residential (6-12 units per acre) to allow development of townhomes on property located on Beau De-Rue Drive in the NE Y4 of Section 19. Aye: 5 Nay: 0 DEVIATION FROM THE AWNINGS STANDARDS FOR EAGAN PROMENADE City Administrator Hedges provided an overview on this item. Senior Planner Ridley gave a staff report. He indicated that Blockbuster Video was informed of the architectural guidelines regarding awnings and failed to adhere to them. He added that staff had inadvertently overlooked the deviation in the guidelines that Office Max had shown on their plans. Councilmember Masin stated that Blockbuster should be made to comply with the guidelines since they were informed and still installed awnings inconsistent with the standards. Councilmember Blomquist stated that it is understandable for a business to install incompatible awnings if they were of the assumption that their awning complied with the guidelines but it is not acceptable for a business to disregard those standards after being informed of the City's standards. Councilmember Blomquist moved, Councilmember Awada seconded a motion to deny an exception to the architectural guidelines regarding awnings for Blockbuster Video. Aye: 5 Nay: 0 Mayor Egan moved, Councilmember Awada seconded a motion to approve an exception to the architectural guidelines regarding awnings for Office Max. Aye: 5 Nay: 0 ADMINISTRATIVE AGENDA REQUEST TO RECONSIDER CERTAIN ACTION REGARDING ENFORCEMENT TO REMOVE BUS BENCHES & SIGNAGE City Administrator Hedges provided an overview on this item. Councilmember Masin moved, Mayor Egan seconded a motion to reconsider action regarding enforcement to remove bus benches and signage. Councilmember Masin stated she was not opposed to the action the City Council took, but she said she would prefer that the Council prepare a policy to address a replacement program. Councilmember Awada said that Eagan has low ridership and the benches are not being used other than for advertising. She stated that they are obstructions in the public right-of-way. Councilmember Wachter added that the benches are a nuisance for the Public Works Department with regard to plowing and mowing the boulevards. He stated that if the MVTA has specific places they need to have the benches placed that can be addressed at a later date. He indicated he would be willing to extend the removal date of the benches to November 15. Councilmember Blomquist stated that if the benches are not removed by the end of October they may interfere with snow plowing. She said that the benches are serving as billboards and she felt the Council should adhere to their motion to have them removed by the end of October. A vote was taken on the motion. Aye: 2 Nay: 3 Due to the lack of a majority the motion failed and the request for reconsideration was denied. EAGAN CITY COUNCIL MEETING MINUTES; OCTOBER 21,1997 00344 PAGE 13 Councilmember Awada moved, Councilmember Wachter seconded a motion to approve an extension for removal of bus benches to November 15,1997 to National Courtesy Bench and U.S. Bench Corporation. Aye: 5 Nay: 0 Public Works Director Colbert stated that winging back of snow usually doesn't need to be done until the first of the year. Mayor Egan said that he received a list of communities that allow bus benches and they do not appear to be concerned about safety with regard to bus benches and plowing. He further said that this was not a valid reason for denying bus benches in the City, but he stated there are other reasons. Len Thiel, U.S. Bench Corporation, stated their company has been operating in the City for 30 years and National Courtesy Bench has only been operating in the City for six months. He added that U.S. Bench has a lot of commitments to fulfill. He suggested that the Council give further consideration to preparing a policy they had intended to prepare eight months ago. Mayor Egan said that the Council has thought very hard about this issue and their action has been taken. Mr. Thiel added that they never heard any complaints from the Council in the 30 years they had benches in the City. Councilmember Awada stated that the City Council cannot discriminate between what companies are allowed to do business in the City. She said she understood U.S. Bench's position but added that the City is now flooded with these benches and they have become an eyesore. She noted that the City does not want to be in the business of regulating them. REVIEW MLC & AMM LEGISLATIVE PROGRAMS City Administrator Hedges provided an overview on this item. Councilmember Wachter commented about fiscal disparities and stated the money is not being used for what it should be. FIRE ADMINISTRATION BUILDING COMMUNICATIONS USES This item was considered under Department Head Business and continued to a future Special City Council meeting. SPECIAL CITY COUNCIL MEETING - NOVEMBER City Administrator Hedges stated that the November 4,1997 regular City Council meeting would need to be rescheduled since Independent School District 191 is having an excess levy referendum that evening. Mayor Egan moved, Councilmember Awada seconded a motion to reschedule the November 4 City Council meeting to November 3 and schedule a Special City Council meeting on November 3 at 5:00 p.m. Aye: 5 Nay: 0 Councilmember Wachter moved, Councilmember Awada seconded a motion to reschedule all public hearings originally scheduled for November 4 to November 18. Aye: 5 Nay: 0 HIGHWAY 55 REDEVELOPMENT TIF DISTRICT DEVELOPMENT AGREEMENT AMENDMENT City Administrator Hedges provided an overview on this item. 97-PQ Councilmember Awada moved, Councilmember Wachter seconded a motion to approve an amendment to the Eagan Business Commons TIF development agreement within the Highway 55 02b MINUTES OF A SPECIAL MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota October 7, 1997 A special meeting of the Eagan City Council was held on Tuesday, October 7, 1997 at 5:00 p.m. in the lunchroom of the Eagan Municipal Center building. Present were Mayor Egan and City Councilmembers Awada, Blomquist, Masin and Wachter. Also present were Senior Planner Ridley, Planner Tyree, City Attorney Sheldon and City Administrator Hedges. BUS BENCH POLICY City Administrator Hedges stated that at the April 1, 1997 Special City Council meeting, staff was given direction to review bus bench policies in other communities and the draft ordinance of the MVTA and report back to the City Council at a fall work session. He further stated that location, maintenance and advertising are the main issues as to why the City Council suggested a policy that would adopt an ordinance to regulate bus benches on public boulevards with certain conditions or consider the removal of all bus benches from boulevard properties. Planner Tyree stated that the City of Eagan has approximately 85 benches located on public boulevards, of which 62 are owned by U.S. Bench and 23 by National Courtesy Bench. She further stated that 25 of the benches are donated by U.S. Bench to the MVTA for its advertising and, therefore, are not income-producing benches. Planner Tyree provided a few additional comments about the staff report, outlining the options available to the City if the City Council should choose to allow benches on public boulevards. City Councilmember Masin stated that the benches that are located on MVTA routes should be given some consideration and further stated that input from the MVTA staff , who were not invited to the meeting, would be valuable to the discussion. City Councilmember Wachter stated that the bus benches are just a form of advertising, which the City has purposely restricted in public right-of-way in the City Code. He further stated that to his knowledge no one uses the benches to sit on, further stating that the benches are not located adjacent to a scheduled bus stop. City Councilmember Masin stated that according to the MVTA staff, they have received complaints that the benches are not properly maintained and have asked for benches at certain locations. City Councilmember Blomquist stated that most of the bus benches are on county right-of-way and, according to the staff report, the bus benches on county roads are in violation and the only reason they have not been removed is due to their large number of priorities and limited maintenance staff. City Councilmember Wachter stated that to his knowledge, the bus companies have never asked for permission from the City Council to place the bus benches on the public boulevards. City Councilmember Masin stated that it is her understanding that the companies have been notified that the City Code does prohibit bus benches; however, the companies were waiting the study by the City Council to determine whether benches could be allowed under certain provisions on public boulevards. She further stated that according to the MVTA, some benches are necessary. City Councilmember Awada stated that if bus benches have a definite purpose and there is no cost to the MVTA and City, they should be allowed; however, if there is no purpose, excluding the advertising, they should be removed. City Councilmember Wachter stated that the bus benches do not serve a purpose and are an obstacle for both snow removal and mowing. City Councilmember Masin stated that courtesy benches should be provided on trails and parks. City Councilmembers concurred that courtesy benches with no advertising along certain trails and in City parks provide a good public service and should be given further consideration. City Councilmember Blomquist stated that locations for benches should be determined by the City, not the MVTA. City Councilmember Awada stated that the bus benches should be removed and that staff should consider the placing of courtesy, ornamental benches in parks and trails where needed without any advertising. City Administrator Hedges stated that the City has'a fair number of courtesy benches that have been constructed by the Park Maintenance crew existing in City parks and along the Highline Trail. Mayor Egan asked the City Attorney if the City in any way violates the First Amendment if the bus benches, with advertising, are removed. The City Attorney's reply was no. City Administrator Hedges stated that if the City Council would like all bus benches to be removed, it would be important for the City Attorney to share some comments about the process. City Attorney Sheldon stated that the City can direct the removal of the bus benches by a letter from the City Administrator stating that they are in direct violation of the City Code as a criminal proceeding or adopt an ordinance that requires removal of the bus 0031-3 Page 2/Eagan Special City Council Meeting Minutes October 7. 1997 benches which would place this item on a regular City Council agenda for input by the bus bench companies and MVTA. After a brief discussion, there was consensus by the City Council that the City Administrator prepare a letter to bus bench companies informing them that the bus benches must be removed by the end of October. There was also City Council consensus that the APrC be given direction to consider additional ornamental, courtesy benches in City parks and trailways for use by the public. EXECUTIVE SESSION The City Council adjourned into executive session for the purpose of reviewing matters of pending litigation. ADJOURNMENT The meeting was adjourned at 6:30 p.m. October 7, 1997 0 0 Date City Clerk TLH a~ , SEVERSON, SHELDON, LARRY S. SEVERSON DOUGHERTY & MOLENDA, P.A. ROBERT B. B.AUER JAMES F. SHELDON CHRISTOPHER A. GROVE ICHAEL G. DOUGHERTY* RICHARD L. BALM ICHAEL E. MOLENDAr TERRENCE A. MERRITTLOREN M. SOLFEST*T A PROFESSIONAL ASSOCIATION HENRY SCHULTEIS CHARLES C. HALBERG ATTORNEYS AT LAW STACI L. HERR SHARON K. HILLS SUITE 600 7300 WEST 147TH STREET APPLE VALLEY, MINNESOTA 55124-7580 (612) 432-3136 TELEFAX NUMBER 432-3780 March 1, 1999 Larkin, Hoff aly & Lindgren Attn.: eter Coyle, Esq. 790 erxes Avenue South, Suite 1500 oomington, MN 55431-1194 Re: Skyline Displays - Discovery Park Our File No. 206-14830 Dear Peter: As you are aware, the staff of the City of Eagan and in particular Ken Vraa, Director of Parks and Recreation, has been working with your client Skyline Displays with respect to the satisfaction of its park obligation in connection with the development of the plat for Eagandale Corporate Center No. 2. As I have previously mentioned, the financial obligation associated with the park and trail dedications is approximately $130,000.00. The City has deferred collection of the dedication while attempting to reach a mutual accommodation with your client for the creation of Discovery Park, to be located at the northeast corner of the intersection of Lexington Avenue and Yankee Doodle Road. My understanding is that our clients have had discussions regarding various issues associated with the creation of the Park. These issues range from land dedication requirements, capital investments, responsibility for the development of the Park, control over the Park, insurance items, etc. In the near future it is anticipated that a Certificate of Occupancy will be requested from the City in connection with the building being constructed on the property. I have been asked by the City to create a document which memorializes the desires of the parties, which in essence protects the City's park dedication and future capital investment in the property, while at the same time allowing flexibility in the design and control elements which are desired by your client. For your information, I have attached a copy of a site plan which was provided to me by Ken Vraa, which is a concept of how Discovery Park could be developed. As you will note, the broad scheme for Discovery Park is that it would encompass approximately ten acres of land. While I have not calculated the exact amount of acreage which the City would be entitled, if it were to take a land contribution rather than a cash contribution, I believe it would be approximately three acres in size. It is the cooperative spirit of your client that would allow the ten acres of INDIVIDUAL ATTORNEYS ALSO LICENSED IN IOWA AND WISCONSIN -QUALIFIED NEUTRAL UNDER RULE 114 OF THE MINNESOTA GENERAL RULES OF PRACTICE *CERTIFIED REAL PROPERTY LAW SPECIALIST. MSBA development and use of Discovery Park as depicted in the site plan. It is incumbent upon you and I to see if the efforts of our clients can be accommodated and if so, how an agreement can be structured. As I understand it, your clients are attempting to form a vision for the development of the Park which may be able to be defined by an outline. I understand that they desire to contribute labor and material to the development of the improvements in the Park and additionally desire to retain the ownership of the land encompassing the Park. With those thoughts in mind, the following items need to be addressed. • In what manner and when does the City receive its park and trail dedication? • If the City allocates dollars toward the improvement of the Park, how does the City handle public expenditures for public purposes, if the property remains owned by Skyline Displays? • If Discovery Park is a public park, how are the issues of competitive bidding and insurance issues resolved? • If the City makes contributions to the Park, can the value of those contributions be calculated with a secured commitment being made by Skyline Displays to reimburse the City should the land be sold? • There is a need to resolve the issue of commitment for the use of the Park by the public. As you may know, there are other organizations and entities which desire the creation of Discovery Park and have committed resources to improving the Park. We would like to complete an agreement as soon as possible so that these groups will know that Discovery Park will be a reality. As soon as you have an opportunity, I would like to convene a meeting between Ken Vraa, myself and you and your clients to attempt to layout the bones of an agreement that would satisfy each party's interest. Please give me a call as soon as possible so that we may attempt to arrange such a' meeting. If you have any questions, please do not hesitate to be in contact with me. Cordi ly , el G. Doug erty 4GD/wkt cc: Tom Hedges, City Administrator Ken Vraa, Director of Parks and Recreation \ i0 I 1 I I rf.1 . •r, I OUTiOT ; \ O . raa 11 I 1 \ \ 1i ° ~ 1 \ I I Ewa, q e~ 2 00 00 »r ~ a awwra :>r W _ -rte r,~.~rwe Ir•a . w., p C \ M i wn~.re t ~a~w,~•a/ O i i~ ~ m 0 rs ` '•4 t °o N. ~ ? ~c,..r o o ° o o j o t o 0 ei-S-1 DV5coVER`! PARK ~.10 ACMSI 00 0 40 WE PLM LEXINGTON AVENUE rJ W o ~ CJ I ,r~ ~ o C I ~ •N J r I V o ` I ~I L o cza DISCOVERY ROAD U:3 CIO 12! Z ~t~= -=i;'•~^?i a ,9F Research Report During the time that I spent with the City of Eagan, my main focus has been working on small research projects for Cascade Bay, the states largest waterpark. A group of staff was organized to complete the plans for the aquatic facility. I was invited to join this group. The rest of the group consisted of. Ken Vraa, Director of Parks and Recreation; Dorothy Peterson, Superintendent of Recreation; Paul Olson, Superintendent of Parks; C.J. Lilly, Landscape Architect/Parks Planner; Kristi Organ, Aquatic Facility Manager; Cherryl Mesko, Office Supervisor; and Jennifer Nelson, Clerical Technician. This group has helped direct me in my research, and they have made themselves available to me to answer any questions that I had. Changing room locker locks The first project that Mr. Vraa gave me was to find out who the manufacturer of the new locks that LifeTime Fitness in Eagan had installed. I was to get the name of the company, price of the lock, lead-time for delivery, and methods of installation. Luckily, I knew a few people working for LifeTime Fitness, and they able to steer me in the right direction. The name of the lock was ASSA, and I was able to find out the model number and who sells them. The company that was selling these locks is called Home & Lockers. I had them send me a catalog. Upon receiving the catalog, it was decided that these locks were far too expensive for us. At the next Cascade Bay meeting, I was asked to complete three tasks. These tasks were: to find two safes for the money counting room, to get information about the alphabet in nautical flag terms, and finally, to compile a mailing list of organizations that might be interested in bringing a group to Cascade Bay, so we could send them a brochure. Safes The first thing that I did to find a safe for Cascade Bay was to get out the Yellow Pages, and call local merchants who sold safes. I also searched the Internet looking for companies that sold safes. I was then told that certain Eagan police officers have some knowledge about safes, and they would be able to assist me in my search. I will be meeting with these police officers in the near future purchase a safe. Nautical flags I had a hard time knowing where to start on this project, since I was unaware that there was such a thing as a nautical alphabet. The first thing that I did was I looked up "nautical alphabet" using a search engine on the Internet. I found a site that showed the entire nautical alphabet. The company's site that I found was "Tubino Ship Supplies" (Appendix A). The problem was that Tubino is located in Italy. So I continued to search for a closer manufacture of nautical alphabet flags. I quickly found four American companies who did sell them. Michelle's Flags, Inc. of South Bend, IN., Flagship Flags of San Diego, CA., Distinguished Products of Hampton, VA., and the Betsy Ross Flag Girl Co. of Dallas, TX. I have called all these companies to gather information about their flags. I found out the prices and the materials their flags are made out of. Then I made a price chart with various purchasing options (Appendix B). A final decision will be made in the next few weeks. Mailing list The staff helped define the population of possible organizations that might be interested in bringing a group to Cascade Bay. Some of these groups were YMCA's, churches, daycare centers, city parks and recreation departments, community education departments, and other youth organizations. I found all of the YMCA's and some of the church addresses on various Internet sites. A staff member gave me a listing with all of the community education addresses. I called MRPA to get a listing of recreation programmers and their addresses in the state. I then use the Yellow Pages to find the rest of the churches, the daycare centers, and the youth organizations. The Boy Scouts, Girl Scouts, and Dakota 4H said they would disperse the brochures to the troop leaders if we got them the brochures. We passed out nearly 2000 brochures, and the response has been excellent. Security door lock In the changing room building, there will be a staff room. That room will have an "employee only" access door with a keypad lock system. Howard Favilla, the Municipal Buildings Supervisor, has worked with this type of lock before, and he told me that Glewwe Door Inc sells them. Glewwe Door Inc. is an Eagan company that specializes in doors and door locks. I made an appointment to talk with a salesman from Glewwe. I told him that we wanted a lock that used a keypad, had a deadbolt , and was weatherproof. He told me what he thought would work for us. I showed our planning group what he had proposed, they all liked it, and the lock has been ordered. Cash register training One of the more lengthy assignments that I have done was to learn how to use the new cash registers purchased for Cascade Bay, and then write manuals to teach others how to use them. Two different cash registers were purchased. One will be used in the admissions window and the other is to be used in the concessions area, the latter being far more complex. Seasonal employee Jennifer Petsinger began the programming process of the admissions cash register (Sanyo 338) before she went back to school, and she left me a list of directions showing what she had done. I used her notes along with numerous calls to the Sanyo technician to gain full knowledge of the product. I programmed the 338, learned how to print reports and understand their meaning, and then I wrote the training manuals (Appendix Q. I never realized how difficult it was to write something like an instructional manual. I have made one instructional manual that includes quiz questions, plus four one- page mini-manuals. These mini-manuals show how to print a report, how to program the cash register, and how change the prices. The instructional manual shows a cashier how to use the cash register, and tests their knowledge by giving them real situations. Before I can program the cash register for the concessions area, the prices for each item must be set. This process is nearly finished, and I will soon begin programming this machine. Money counting machines We were looking for a coin counting machine and a currency counting machine. The first thing that I did was look up money counters in the Yellow Pages. Not having much knowledge about money counters, the vendors that I called really helped me out. I found out that there are two kinds of currency counters. One type will count only the amount of notes (bills) that go through the machine, and the other type can tell the difference between one's, five's, ten's, twenty's, and so on (currency scanner). I was informed that the currency scanner would not work very well with wet money, so we had no use for the scanners. That was all right by us, since the price of the scanners were significantly more. I received information from the local vendors about their products, and when I reported to the group, a currency counter was okayed (Appendix D), but the coin counters were still far too expensive. My next move was to jump on the Internet and see what was out there. I found that there were quite a few vendors out there, with a wide array of products. The most interesting product was a scale that weighed the money. If we had a cash register tray, all we would have to do to count it would be put the entire tray on the scale, and then push a button that will zero-out the scale. Next, push the quarter button, telling the machine that you want to count the quarters. Then take out all the quarters. The scale will show you a negative dollar amount. That number is the amount of quarters that you had in the tray. The same process can be applied to dimes, nickels, and pennies (pennies may not give you the exact amount since they no longer make them with copper). I called the company that sells this product, and I told him that we wanted to see how his product works. He has shipped us a machine so we could try it and see how we like it. The machine worked very well. To test the machine, I had $20.00 in quarters, $25.00 in dimes, and $6.00 in nickels (no pennies, since we are not expecting many pennies at Cascade Bay, although in does weigh pennies). Every amount that it showed us with the nickels and quarters was exactly correct. The dimes were, at times, one dime off I called the salesman, and he helped me re-calibrate the machine. This really seemed to help. We know that there is a slight chance of error with this machine, but that will be offset by the amount of time saved by the cashiers and their managers. With that understanding, it is likely that this machine will be ordered within a week. Ticket dispenser I was asked to find out who makes the ticket dispensers that are found in movie theaters. I called around to local movie theaters and asked them who make these machines, but nobody seemed to know. Finally, I called the manager at the Cinema Cafe, and he informed me that he thought they no long made those machines, but sold them used. He told me of a place in Atlanta GA called CineVision. I called CineVision, and the salesman told me what I was looking for was called automaticket, and that they have not made these for many, many years. He told me that he had some used automaticket machines that he could sell us, and he faxed me the information about them. The automatic was going to be used at the admissions window to give the customer a ticket after they paid. The customer would give their ticket to a ticket-taker and then be admitted to the facility. A better system for getting the customers through the door was thought of the next day, and this idea was dropped. Turnstiles When I found out that I needed to gather information about turnstiles, I went to the Internet immediately, and successfully found a number of manufacturers. I contacted four companies that had what we were looking for, which was a turnstile that could revolve both ways, has a counter, and does not need to be mounted in the ground. All four of the companies' faxed/mailed catalogs to me, and Mr. Vraa will be deciding on a turnstile in the near future. TensaBarriers TensaBarriers are the crowd control mechanism used in many banks, so the patrons stay in line. There is a pole, and in the inside of the top of the pole, there is a strap that comes out, like a tape measure, and connects with another pole. If many of these are connected together, it will help people know where to get in line. This crowd control mechanism will be used outside the admissions window to keep the patrons in line. I was to gather information about this product, and report it to the group. I found all of my information on the Internet. I found a few manufacturers, and I contacted them. I received information from two companies, one having a large selection of styles and colors. They also said that they could custom make the strap to say Cascade Bay. Mr. Vraa also has some information about TensaBarriers. No final decision has been made as of yet. I would like to think that I have helped the department in the planning of this aquatic facility. I think that the projects that I have completed has freed up time for the others to work on more important and time-consuming projects. But being involved in the planning process has really opened my eyes. I now have a much better understanding of all the pieces that must fit together in order to make a facility work. I know of the planning and time that goes into developing a facility. I realize that there is a lot of behind the scenes work that occurs all around me, and it helped me to be a part of that work. If the time ever arises that I am in charge of planning and developing a facility, I know that the knowledge I gained during my time with Eagan Parks and Recreation will greatly assist me with that task. 'J. TUBINO SHIP SUPPLIES SHIPPING FLAGS Page 1 of 2 APrend A clicca ctui_ per la versione italiana LIST OF SHIPPING COMUNICATIONS FLAGS Tubino Ship Supplies is happy to offer you this page that may help you to use nautical alphabet. To each flag is associated an alphabetical character List of flags: A +F IIIG ¦ ' I For example TUBINO will be written in the following way: IB • I IN 'O Tub TO CONTACT US: Phone: ++39 586 888159 Fax: ++39 586 887760 Mail: Tubino Ship Supplies Piazza XX Settembre 4 57100 Livorno (LI) ITALY http://www.vol.it/shipchandler/baning.html . y 1/12/99 Appendix B Nautical flags Betsy Ross Michelle's Flags Distinguished 1(888) Flagship Flags 1(800) 238-7976 1(800) 246-9309 Products 844-7333 1(800) 253-5247 Size 2 Size 3 Size 2 Size 3 Size 2 Size 3 Size 2 Size 3 Individual flags $15.80 $18.80 $15.00 $19.50 $14.00 $15.50 $11.00 $13.00 Alphabet only $410.80 $488.80 $390.00 $507.00 $364.00 $403.00 $286.00 $338.00 Alphabet and $568.80 $676.80 $540.00 $702.00 $485.00 $538.00 $396.00 $468.00 Cascade Bay flags Complete set $437.00 $550.00 $462.00 $608.00 $515.00 $567.00 $310.00 $385.00 Material Finished-nylon Nylon Korlex-type of Nylon polyester. Grommet or toggle Grommets. Minus $1 Toggle and rope Either grommet or Toggle and rope and rope per flag if toggle-rope toggle and rope Size 2= 1 '/2' x 2' Size 3= 2'x 2' Appendix C Cash Register 338 Training In R mode 1. Individuals/families A. Push the desired department keys, once for everyone in the group. 1. Department 1 for admission before 5:00 p.m. 2. Department 2 for people under 42" tall, before 5:00 p.m. 3. Department 3 for anyone less than 18 months old as of August 31, 1999, before 5:00 p.m. 4. Department 5 for complimentary pass 5. Department 6 for admission after 5:00 p.m. 6. Department 7 for people under 42" tall, after 5:00 p.m. 7. Department 8 for anyone less than 18 months old as of August 31, 1999, after 5:00 p.m. B. Push sub-total key [ST ALL] C. Tell the customer the total D. Manually type in the amount given from the customer (NO DECIMALS) E. Push the type of payment button (cash, cheque, or charge)-cash register automatically opens F. Take money from customer G. Put money in the cash register H. Give the customer their change (if needed) 1. Close the cash register drawer J. Give the customer their receipt-ticket to get in Exercises: Run these scenarios through the cash register. Staple all your receipts together and hand them in when you have finished. 1) A mom and a dad come to Cascade Bay with their 3-year-old child (under 42") and their 2 '/2 month old child. It is 1:30 p.m., and they pay with the exact amount with a check. 2) A high school senior comes to Cascade Bay with her 17 year old boyfriend and the three children that she is babysitting. The children are 8 years old, 4 years old (44" tall), and 17 months old. They show up at noon, and they pay with $40.00 cash. 3) Little Jimmy, who is 3 years old ( 38" tall), comes to Cascade Bay with his Grandma and Grandpa, big brother Alan (52" tall), big sister Jessica (48" tall), and baby sister Samantha (8 months old). It is 5:30 p.m., and Grandpa pays the exact amount with his Visa. II. Birthday parties: Since birthday parties must prepay, the only time you will need to do this is if they bring more people than they expected to bring- $10.00 each person. A. Type in the amount they owe (number of people they have not yet paid for, times $10.00). ex. If they need to pay for 2 more people, manually enter 2000 B. Push the department 4 key (birthday party key) C. Push sub-total key [ST ALL] D. Tell the customer the total E. Manually type in the amount given from the customer (NO DECIMALS) F. Push the type of payment button (cash, cheque, or charge)-cash register automatically opens G. Take money from customer H. Put money in the cash register I. Give the customer their change (if needed) J. Close the cash register drawer K. Give the customer their receipt-ticket to get in Exercise: 1) Bobby's mom prepaid for 12 people ($120.00) to come to Bobby's birthday party at Cascade Bay. They come with 16 people. Bobby's mom pays the exact amount with her MasterCard. III. Groups: Since groups that have reserved space at Cascade Bay must prepay, the only time you will need to do this is if they bring more people than they expected to bring- prices may vary (check with manager). A. Manually enter the amount of money that the group still owes: Amount of people the group still needs to pay for, times the amount per person. ex. They need to pay for 10 people and the manager says $7.00 per person, they owe $70.00 (type 7000) B. Push the department 9 key (group key) C. Push sub-total key [ST ALL] D. Tell the customer the total E. Manually type in the amount given from the customer (NO DECIMALS) F. Push the type of payment button (cash, cheque, or charge)-cash register automatically opens G. Take money from customer H. Put money in the cash register 1. Give the customer their change (if needed) J. Close the cash register drawer K. Give the customer their receipt-ticket to get in Exercises: 1) A group prepaid for 25 people. The manager says that since they were only going to be here for 1 '/2 hours, they could pay $5.00 each ($125.00). They show up with 33 people. The group leader pays the exact amount of the balance with a check. 2) A group prepaid for 75 people. They will be staying all day, so the manager charges them the regular fee ($7.00 per person) . They show up with 91 people. The group leader pays with $120.00 cash. IV. Special fee: A. This will occur if: 1. Someone forgets their season pass card, it will cost them $1.00 to enter Cascade Bay a. Manually enter 100 ($1.00) if one person who forgot their card b. If an entire group/family forgot their cards, multiply 100 ($1.00) by the total number of people in the group, and manually enter that number into the register 2. The City of Eagan or Cascade Bay hosts a special event a. Special event fees will vary (check with manager) b. Manually enter the price per person into the register B. Push the department 0 key (special fee key) C. Push sub-total key [ST ALL] D. Tell the customer the total E. Manually type in the amount given from the customer (NO DECIMALS) F. Push the type of payment button (cash, cheque, or charge)-cash register automatically opens G. Take money from customer H. Put money in the cash register I. Give the customer their change (if needed) J. Close the cash register drawer K. Give the customer their receipt-ticket to get in Exercises: 1) Willie rode his bike to Cascade Bay, only to realize that he forgot his season pass card. He lives quite a ways away, so he does not want to go back to get it. He explains his story to the cashier. He does have four quarters in his pocket. Ring him up and give him a receipt. 2) Cascade Bay is having a Father's Day evening special: Bring your dad to the pool for $3.00 per person. Mike, who is 14 years old, comes to Cascade Bay for this special event with his mom, dad, and 10 year old sister. He has been saving his lawn mowing money, and he wants to treat the entire family to the pool. He pays with $15.00 cash. 3) Mr. & Mrs. Johnson arrive home from work at the same time. They immediately decide to load up the kids and go to Cascade Bay. They hurry inside to get changed and get their kids ready. Before you know it they are on their way. They park the car, and as they get up to the entrance, dad realizes he forgot his wallet with his season pass card and the two kids' cards. Mom has her season pass card in her purse, and some money. She tells her husband to forget about going to get it, and she will pay the fee for the three of them. She pays the exact amount with cash. V. Voids and department refunds A. Voids 1. If a department key is accidentally hit, and it is caught immediately, push the [VOID] key, and it will be voided. 2. If an incorrect amount is entered manually for a birthday party, group, or special event and the corresponding department key is pushed, and it is caught immediately, push the [void] key to void that incorrect amount. B. Department returns 1. If a department key is accidentally hit, and it is not caught immediately a. Push the department refund [DEPT RFND] key b. Push the department key that was incorrectly pushed 2. If an incorrect amount is entered manually for a birthday party, group, or special event and the corresponding department key is pushed, and it is not caught immediately a. Push the department refund [DEPT RFND] key b. Manually enter the overcharged amount (NO DECIMALS) c. Push the corresponding department key 3. Proceed with the transaction *If a mistake is noticed immediately, VOID it. *If a mistake is not notice immediately, correct it by DEPARTMENT REFUND. Exercises: 1) Three adults, two children under 42", and one infant come to Cascade Bay at 2:15 p.m. While ringing in the adults, the department 1 key is accidentally hit a 4th time. You notice it right away. Fix the mistake and finish this transaction. They pay the exact amount with a check. 2) Three adults, two children under 42", and one infant come to Cascade Bay at 2:15 p.m. They are accidentally rung up as 4 adults, 3 children under 42", and one infant. The mistake is not noticed until after the sub-total is pushed. Fix the mistake and finish the transaction. They pay $40.00 cash 3) A mother comes to you because she prepaid for 10 children for her daughter's birthday party, but she tells you now that there are 14 children there. Just as the birthday party department key is pushed, the daughter says to the mother that 4 of the girls cannot come. You have not pushed the sub-total key yet. Mom tells you never mind and walks away. Fix the problem so your cash register balances at the end of the day. 4) A group, who was told by the manager that they could enter Cascade Bay for $5.00 per person, had prepaid for 45 people ($225.00). They brought 51 people. They still owe for 6 people ($30.00). Inadvertently, you charged them $40.00 and you pushed sub-total. They see the total, and report that they should only owe $30.00. Fix their total and finish their transaction. They pay the exact amount with a check. 1y Checklist & Quick Reference Before your shift begins • Get your cash drawer. • Count out your money- $100.00. • Get your cash register key. During your shift • Position key in R mode • [VOID]- Correct a mistake immediately after it happened. • This button will void only the last entry made. • [DEPT RFND]- If a mistake is found, but not found immediately, use this function. • This button allows you to correct any entry made except the last. • [CLEAR]- If the machine detects that an error has occurred, it will buzz. Push the clear key. This will stop the buzzing and let you try again. • If a wrong number is entered manually and you have not yet hit any department key, the clear button will clear the screen. • [ST ALL]- If the customer receipt function is turned off and a customer asks for their receipt, push the sub-total key after the transaction is finished. I I • [R] - [ J ] - Paper feed. This button will allow you to advance the selected paper roll to see what was already entered. After shift is finished • Have a manager run your shift report. • Take your cash drawer to the counting room to count the money. • Have your manager count the money and check it against the shift report. • Get the drawer ready for the next shift. `f6 . Programming Cash Register 338 P mode Initializing: 99 [ST ALL] xx [#/NS] page 2-3 44 [ST ALL] xx [#/NS] xx = machine number (01, 02, 03) P mode Date: OMMDDYY [@/FOR/TIME] page 33 ex. March 23, 1999= 0032399 [@/FOR/TIME] ex. December 14, 1999= (0121499 [@/FOR/TIME] P mode Time: A.M.- I followed by a 6-digit time (ex. 10:30 am= 1103000 [@/FOR/TIME] page 33 P.M.- 2 followed by a 6-digit time (ex. 2:45 pm= 2024500 [@/FOR/TIME] P mode Dept. keys: 1 [ST ALL] D E [department] [#INS] page 38 D=9 (These two numbers limit the dollar amount of any one E=4 entry to $900.00) 1 [ST ALL] 94 [department I] [#/NS] = program for department 1 key After you have programmed one department key, simply push... 94 [department 2] [#/NS] 94 [department 3] [#/NS] 94 [department 4] [#/NS]...and so on, until all 10 department keys are programmed. R mode Clerk ID: [ID] 1 [ID] - This allows you to start using your register. Do this only once. Ii Setting/Changing Prices P mode Setting/changing prices: 2 [ST ALL] (unit price) [department] [#/NS] page 38 ex. If you want to set department key #6 to $5.50 enter: 2 [ST ALL] 550 [department 2] [#/NS] If you want to change department key #6 to $7.00, enter: 2 [ST ALL] 700 [department 2] [#/NS] ~d . Cash Register Reports This cash register keeps track of shift reports and daily reports. The cash register has four types of reports: x-1: This will show a shift report, but it will not clear (reset the counters to zero) the shift report memory. x-2: This will show a daily report, but it will not clear (reset the counters to zero) the daily report memory. z-1: This will show a shift report, and it will clear (reset the counters to zero) the shift report memory. z-2: This will show a daily report, and it will clear (reset the counters to zero) the daily report memory. To run a: x-1 report: Turn key to x mode and push [CASH] x-2 report: Turn key to x mode and push 0 [CASH] z-1 report: Turn key to z mode and push [CASH] z-2 report: Turn key to z mode and push 0 [CASH] At the bottom of the z-1 reports, there are two different numbers that are like a car's odometer. These two numbers tell you the grand totals that this machine has taken in. The top number is the gross total, and the bottom number is net total. To reset these numbers: P mode 88 [ST ALL] xx [#/NS] xx = machine number (01, 02, 03) 4. Ap~2~;,x D Jetcount Currency Counters 1995 _ //,VS /wcuunr ism A jag 5 0 1600 Nl es per Minute Value Counting Three selectable speeds from 600 to 1600 notes per When desired, the value of the notes counted is minute provide the speed and the control needed for displayed. You tell JetCount that $5's are being accurate currency processing. counted and it multiplies the note count by $5 to Compact & Durable provide the total value of the bills counted. Small to fit where needed, JetCount has heavy duty Easy to Understand & Use components like sealed ball bearings, precision JetCount displays all counts, values and messages machined roller shafts, an all metal internal frame in one easy-to-understand display. You see clear plus a durable and easy-to-clean high impact case. numbers and words, not colored lights and symbols. March 8, 1999 Dan Klekner, President Eagan Athletic Association 4336 Dorchester Eagan Mn 55123 Dear Dan: The Parks and Recreation Department and the Advisory Parks Commission are about to undertake a comprehensive review of the 5-year Capital Improvements Plan (CIP). The work is anticipated to occur over the next three to four months. The task entails identifying potential park development, redevelopment or enhancement projects that, if implemented, would benefit the community. Once identified, potential projects will be reviewed to determine the appropriate priority. The CIP presented to the City Council for approval typically includes projects from all areas of interest. Actual development is dictated by finite budgets. Parks and Recreation again invites the Eagan Athletic Association and others to propose facility development projects that are important to the successful conduct of its programs. The CIP does not consist of mini projects such as soccer kickboards, base anchors or storage boxes. You are invited to suggest improvements in much broader, far reaching terms. To assist the Advisory Parks Commission in its review of potential projects it is important that you provide some information and the rationale behind a suggestion. Exactly how EAA chooses to determine its suggestions is an internal matter. However, one comprehensive communication from the EAA Board of Directors would provide the most concise information for Parks and Recreation staff to manage. A response by April 1, 1999 will insure this process remains on track for completion. Thank you, in advance for your assistance in this matter. Sincerely, Ken Vraa Dorothy Peterson Director of Parks and Recreation Superintendent of Recreation cc: Sport Directors q5, MEMO city of eagan TO: Ken Vraa, Director of Parks and Recreation FROM: Dorothy Peterson, Superintendent of Recreation DATE: March 9,1999 SUBJECT: Retirement It has been two years since you and I first began to discuss my retirement. It has been important to both of us that my leaving not create an undue burden on the Department. With support from City Administrator Hedges and the City Council, I believe that we are in a position to provide continuity in the Recreation Division and with all community groups with whom I have worked. My career with the City of Eagan began rather inauspiciously in 1974 when then Park Director Barb Schmidt called to inquire whether I would consider teaching tennis for the City. I agreed to do that, and write the Eagan tennis curriculum and teach the other tennis teachers how to teach. Other opportunities soon followed such as periodically organizing adult volleyball programs and open gyms for school age youth. How I came to be a regular employee of the City of Eagan is unique compared to today's standards and requirements. In 1977 I was asked to supervise the summer recreation programs which consisted of Summer In the Park at 6 of the City's 8 parks, Tumbling and Dance at 2 of the 4 elementary schools in the City and tennis lessons at the four parks that had courts. At the end of the summer, I attempted to turn in my evaluations, reports and keys to Park Director Schmidt. She inquired where I was going and wondered whether we had been too busy for her to inform me that the City Council had made the Recreation Programmer position permanent part time. I began planning fall programs! The last 22 years have flown by with new challenges daily it seems. No two years have been alike. As you and I have discussed on several occasions, to be on staff in Eagan during the growth we have experienced has been the opportunity of a lifetime. As fast as you built parks, I strove to fill them with programs. We can both feel pride in what has been accomplished. There is no perfect time to retire. There is no end of the school year or other point of demarcation. I am comfortable, however, with the time-line we have drawn. Following the opening of Cascade Bay I shall continue to work for approximately 20 hours a week for a month to complete projects you have assigned to me and to mentor the new Superintendent of Recreation. If everything goes as planned, July 16, 1999 will be my retirement date. I am confident that we have a strong, capable Recreation staff and that my successor will weigh in 4{n, with impeccable credentials, ensuring that my retirement will go unnoticed by those our programs serve. I have long appreciated the support Recreation has received from this City Council and previous Councils. The history of providing the resources necessary to establish our comprehensive menu of Recreation programs for our residents' diverse interests and ever increasing numbers is to be applauded. This Advisory Parks Commission and previous Commissions have challenged me to think creatively and to listen to the residents of our Community. I appreciate their encouragement and respect. The community organizations with whom I have worked look to our department for support. Our success in this area is not vested in any one individual, rather in our over all approach to Community. Internal support for the scope of Recreation programs we now provide in the City has come from City Administrator, Tom Hedges, our Parks Maintenance Division and our excellent clerical staff and many many others. I appreciate all of their efforts on our behalf. We have built a strong, enthusiastic, creative Recreation staff. They are resourceful and self- reliant. They have numerous ideas ready to bring forward for implementation. Ken, we have been quite a team for 19 years. Thank you for providing me with unusual job assignments like the Sussell garage for Clearwater Park, writing Outdoor Recreation grants for land acquisition and the numerous parks development projects for which you invited me to participate. It is not usual for Recreation staff in other communities to have this breadth of opportunity. Thank you, most of all for your trust. I wish the Department success and expect to see continued high quality in every endeavor that carries the name Eagan Parks and Recreation Department. {1 Subiect to annroval ADVISORY PARKS COMMISSION EAGAN, MINNESOTA MINUTES OF REGULAR MEETING OF FEBRUARY i1,1999 A regular meeting of the Advisory Parks Commission was called to order at 7:00 p.m. on February 11, 1999 with the following Commission Members present: Joseph Bari, N. Mark Filipi, Kevin Gutknecht, Barbara Johnson, Robert Kane, Jr., Bonnie Karson, George Kubik, Lee Markell, Daryle Petersen, and John Rudolph. Member Terry Davis was not present. Staff present included Ken Vraa, Director of Parks and Recreation; Dorothy Peterson, Superintendent of Recreation; Paul Olson, Parks Superintendent; Gregg Hove, Forestry Supervisor; CJ Lilly, Parks Planner; Jim Storland, Water Resources Technician; Randy Raper, Intern; Pam Dudziak, Planner; Bob Kirmis, Planner and Cherryl Mesko, Recording Secretary. INTRODUCTION OF NEW MEMBERS Director Vraa introduced and welcomed new Commission Members Joseph Bari, Kevin Gutknecht and Robert Kane, Jr. RECOGNITION OF PAST COMMISSION MEMBER VINCENT AND FARLEE Past members Vincent and Farlee were not available for recognition. They will be present at the April meeting. COMMISSION ORGANIZATION Director Vraa provided a brief description of the election process noting that Commission Members would be voting by initialed ballot for positions of Chair, Vice Chair and Secretary. Following a brief description, Director Vraa opened nominations for the position of Chair. John Rudolph moved, Barbara Johnson seconded the nomination for Lee Markell. George Kubik moved, Lee Markell seconded the nomination for Barbara Johnson. George Kubik moved, John Rudolph seconded with all members voting in favor to close the nominations. Written ballots were counted and Lee Markell was elected to the Chair position. Following a brief description, Director Vraa opened nominations for the position of Vice Chair. George Kubik moved, John Rudolph seconded the nomination for Barbara Johnson. Barbara Johnson moved, Lee Markel] seconded the nomination for George Kubik. John Rudolph moved, Lee Markell seconded with all members voting in favor to close the nominations. Written ballots were counted and Barbara Johnson was elected to the Vice Chair position. Following a brief description, Director Vraa opened nominations for the position of Secretary. Barbara Johnson moved, George Kubik seconded the nomination for Bonnie Karson. George Kubik moved, John Rudolph seconded with all members voting in favor to close the nominations and elect Bonnie Karson to the Secretary position. As Chair of the Commission, Member Markell took over the meeting. Markell suggested making sub- committee appointments during the Round Table portion of the meeting. APPROVAL OF AGENDA Barbara Johnson moved, John Rudolph seconded with all members voting in favor to accept the agenda as presented. Advisory Parks Commission Minutes of Regular Meeting of February 11, 1999 Page 2 APPROVAL OF MINUTES OF REGULAR MEETING OF JANUARY 14, 1999 Member Karson noted that the minutes reflected her attendance at the January meeting although she was not. George Kubik moved, John Rudolph seconded with all members voting in favor to accept the minutes of the regular meeting of February 11, 1999 as amended. VISITORS TO BE HEARD There were no visitors that wished to address the Commission under this agenda item. DEPARTMENT HAPPENINGS Items highlighted by Director Vraa included EAA's mandatory requirement for coaches to be NYSCA certified, Spring/Summer brochure will be distributed in late February to Eagan residents, the big turn-out at Trapp Farm Park for the January 30 event, close of the warminghouse/ice skating program, beginning of the summer softball season, Spring Hoopla at Quarry Park on March 9, placement of aerators in various lakes, approval of a fishing pier at Schwanz Lake by the DNR, upcoming community open house at the Civic Arena on June 3`a and the Friends of the Farm project list for 1999. CONSENT AGENDA George Kubik moved, Barbara Johnson seconded with all members voting in favor to make the following recommendations to the City Council: 1. Nader Addition-Nader Nooryshokry • This development shall be responsible for a cash parks dedication. • This development shall be responsible for a cash trails dedicaiton. • Individual Lot Tree Preservation Plans will be required at the time of building permit application for Lots 1, 2 and 3. • This development shall be responsible for a cash dedication of approximately $650-700 based on the area and impervious characteristics of developed lots in lieu of on-site ponding. • An undisturbed and unmaintained buffer extending at least 30 feet back from the delineated boundary of wetlands shall be preserved. 2. Towne Place Suites Addition-CSM Lodging, LLC • This development shall be responsible for a cash parks dedication. • This development shall be responsible for a cash trails dedication. 3. Southern Lakes West-Springbrook Corporation • This development shall be responsible for a cash parks dedication. • This development shall be responsible for a cash trails dedication. • The Tree Preservation Plan shall be approved as proposed with the following conditions: • To require that Tree Protective measures (i.e. orange colored silt fence or 4 foot polyethylene laminate safety netting) shall be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved. • To require that the applicant contact the City Forestry Division at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan and placement of the Tree Protection Fencing. 4. Forest View-Tri-Land Company • This development shall be responsible for a cash parks dedication. • This development shall be responsible for a cash trails dedication. • Individual Lot Tree Preservation Plans will be required at the time of building permit application for Lots 4, 6, 7, 8 and 9. • This development shall be responsible for a cash dedication of approximatley $2,625-2,885 based on the area and impervious characteristics of developed lots in lieu of on-site ponding. Advisory Parks Commission Minutes of Regular Meeting of February 11, 1999 Page 3 DEVELOPMENT PROPOSALS CHERRYWOOD KNOLL-HERITAGE DEVELOPMENT Planner Dudziak provided a brief background of the development noting that this is a request for a Preliminary Subdivision and Preliminary Planned Development to create 36 lots and 2 outlots on 12.1 acres located at the east end of Chapel Lane, south of Hwy. 55 and northeast of Bur Oaks Park. The site is largely wooded and contains a single family residence in the central part of the site. Dudziak noted that the development is proposed to allow for greater flexibility in site design and preservation of natural areas. Outlot B (1.2 acres) is proposed as park land dedication and Outlot A (2.9 acres) will be left as open space. The development is also designed with small lots containing single family detached homes constructed with a zero setback on one side, Dudziak added. Forestry Supervisor Hove reviewed the tree preservation issues noting that there are 374 individual significant trees on this site. After sharing the aerial photo of the site, Hove noted that staff met with the developer many times and significant improvements have been made to date however there is room for more. Hove added that the development as proposed will result in the removal of 188 significant trees. Mitigation would be 100, Category B trees (or an equivalent number of Category A or Category B trees) or a cash mitigation of $30,000. Hove then reviewed other recommendations that could be considered to reduce tree removal on the site. Some of the areas discussed included tree loss in pond area, utility installation through Outlot B, correctly placing tree protection fence, and a proposed retaining wall near Outlot B. Member Kubik asked what the slope would be at the proposed retaining wall area. Hove responded that it would be substantial. Water Technician Storland reviewed the water quality/wetland issues. He stated that staff recommends on- site ponding to treat the runoff prior to discharge to Pond GP-2 and then to Bur Oak Lake It is also recommended that the low area in the northwest corner of the site be used to construct a stormwater pond to treat runoff from this development. A cash dedication in lieu of on-site ponding was also recommended for the graded areas in the development not treated by the proposed pond. A representative from Heritage Development thanked the thoroughness of staff in reviewing this development. He stated that Eagan had the most organized and thought-out process he had ever dealt with. The developer added that the forestry recommendations are very reasonable and they wouldn't have a problem complying with any of the recommendations. Their only concern was in working with Engineering to move utilities. They also opined that they will not have any difficulty finding locations on site for the 100 trees needed for mitigation. Member Markell asked if Outlot A could have a conservation easement over it. The developer responded that that would be possible noting that the use can be restricted by deed or easement, whichever the City prefers. Markell then asked if there could be access to the park from Lois Lane. The developer responded that Lois Lane was a private drive so that would not be an option. Director Vraa added that there is a trail connection from Chapel Lane so there would be access to the park in that area. Member Bari asked why a cash dedication was not taken for this development. Director Vraa explained why the City would acquire Outlot B for park use but did not see a usable use for Outlot A. The Commission could, however, request a cash dedication rather than land, Vraa added. Member Markell asked if the developer would consider dedicating both Outlot A and B to the City. Director Vraa reiterated that the City may not want to acquire Outlot B because we don't have access to it. A conservation easement would provide what Member Markel] was asking for without outright ownership, Vraa concluded. Advisory Parks Commission Minutes of Regular Meeting of February 11, 1999 Page 4 Following further brief discussion, Daryle Petersen moved, George Kubik seconded with all members voting in favor to make the following recommendations to the City Council relative to Cherrywood Knoll: 1. This development shall be responsible for a cash trails dedication. 2. The park dedication shall be met through the acceptance of Outlot B totaling 1.23 acres and the creation of a conservation easement or other non-development clause covering Outlot A. 3. Any encroachment onto Outlot B as part of construction or grading of the development site would require prior approval by the City. Those portions of Outlot B disturbed by construction or grading of the development site shall be restored by the developer in a manner deemed appropriate by the City. 4. Every effort shall be made to control erosion onto adjoining properties during development. The specific requirements of the City are to be considered as the minimum standard. 5. The Tree Preservation Plan shall be denied until the following conditions are met: • The applicant shall be required to redesign the storm water pond located inOutlot A as proposed by the City Water Resources staff. • Recommend that the applicant reroute the proposed water main installation to avoid impact on Outlot B. • Require the applicant submit a revised Tree Preservation Plan and revised Tree Mitigation Plan folloiwng adoption of staff's recommendations. • Require that Tree Protective measures (i.e. orange colored silt fence or 4 foot polyethylene laminate safety netting) be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved. • Require that the applicant contact the City Forestry Division at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan and placement of the Tree Protection Fencing. 6. An on-site pond shall be constructed in the northwest corner of the site to provide on-site treatment for runoff from this parcel. The pond excavation shall incorporate a 10-foot wide aquatic bench extending from NWL to 1 foot below NWL and side slopes below the aquatic bench shall be 3:1 to a maximum depth of 4 feet. The pond shall have a minimum wet volume of 0.22 acre-feet. 7. This development shall be responsible for a cash dedication for the graded areas in the development not treated by the proposed pond in lieu of on-site ponding. 8. The developer shall provide a perpetual conservation easement or like document for Outlot A. OAK BLUFF - MANLEY BROTHERS CONSTRUCTION Following introduction by Director Vraa, Planner Kirmis provided the background for this development. He stated that this is a request for a preliminary subdivision to allow the creation of a 36 lot single family residential subdivision east of Dodd Road and north of Diffley Road. Forestry Supervisory Hove then reviewed tree preservation issues and staffs recommendations. This was followed by a review of water quality and wetland recommendations. Director Vraa then reviewed the parks and trails dedication requirements for this proposal. Member Petersen questioned the cul-de-sac (Oxford Court) located adjacent to Dodd Road. He suggested that consideration be given to re-locating this cul-de-sac because of the high level of traffic on Dodd Road. Planner Kirmis responded that staff has suggested that these homes be served by an internal cul-de-sac, however, the developer wishes to proceed with his plan as shown. Advisory Parks Commission Minutes of Regular Meeting of February 11, 1999 Page 5 Following further brief discussion, George Kubik moved, Barbara Johnson seconded with all members voting in favor to make the following recommendations to the City Council relative to Oak Bluff: 1. This development shall be responsible for a cash parks dedication. 2. This development shall be responsible for a cash trails dedication. 3. Staff recommends that a revised plan be submitted that shifts the lot line locations of Lots 19, 20, 21 and 22, twenty feet to the east. 4. Tree Protective measures (i.e. orange colored silt fence or 4 foot polyethylene laminate safety netting) shall be required at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved. 5. Individual Lot Tree Preservation Plans shall be require at the time of building permit application for Lots 19, 20, 21 and 22. 6. On-site ponding shall be constructed in the northwest corner of the site to provide on-site treatment for run- off from this parcel. The ponding excavation should incorporate a 10-foot wide aqutic bench extending from NWL to 1 foot below NWL and side slopes below the aquatic bench should be 4:1 to a maximum depth of 4 feet. The ponding should have a minimum wet volume of 0.5 acre-feet. 7. A cash dedication in lieu of on-site ponding shall be required for the graded areas in the development not treated by the proposed ponding. 8. Consideration should be given to moving Oxford Court so that access is gained from Camberwell Drive rather than Dodd Road. OLD BUSINESS OPEN SPACE REVIEW Director Vraa explained that the Commission has directed the Acquisition/Development sub-committee to define the needs and process necessary to review open space parcels. The sub-committee met on January 26 to begin that process. During their discussion the consensus of the group was that the open space parcel review should be limited to parcels that add value to the park system rather than just open, undeveloped land to be saved from development. Vraa then reviewed the criteria considered by the sub-committee along with some specific examples. Member Markell added that this is a good time for the Commission to review this issue because of the option of Metro Greenways Funding. He opined that this process should not be limited only to land adjacent to park property. Member Petersen asked if the list provided by the sub-committee was presented in order of preference. Member Markell responded that the list was in no particular order of preference. In response to Member Markell's concern, Member Kubik suggested that a 5th criteria be added that would include parcels containing natural resource characteristics or special interests of a unique nature. Member Rudolph opined that if this process was in place in reviewing the Don Grant property, the parcel would have met all the criteria established by the sub-committee. Daryle Petersen moved, John Rudolph seconded with all members voting in favor to approve the following criteria when identifying potential parcels, or portions of parcels for acquisition: • The parcel would be adjacent to existing park property and could be used to enhance the park's function. • The parcel would be property adjacent to Lakeshore. The parcel would provide critical trail connections. • The parcel would contain mature woodlands. • The parcel would contain natural resource characteristics or special interest of a unique nature. Advisory Parks Commission Minutes of Regular Meeting of February 11, 1999 Page 6 DISCOVERY PARK UPDATE Director Vraa noted that staff met with the owners recently who explained that they have not had the time to move this project forward. Both the City's attorney and the owner's attorney will be reviewing many issues including liability, use, etc. of the proposed park. Member Johnson asked for clarification on why this issue was being discussed at this time since there has not been a park plan to respond to specifically. Director Vraa responded that this plan is still conceptual only. Some preliminary review is being done at this time to assess what potential issues may arise from a shared use of a private facility. It was also noted that the parks dedication issue has not been addressed for this property as yet, adding that the Commission deferred their recommendation pending the proposal for Discovery Park. NEW BUSINESS DAKOTA HILLS MIDDLE SCHOOL - FIELD MAINTENANCE Superintendent Olson provided a brief background of the previous field maintenance agreement between the City and Dakota Hills Middle School. He noted that the Commission and Council suggested entering into a two year agreement initially to see if this was beneficial to both parties and to see if the additional work created a negative impact to maintenance staff. Since the two year agreement has expired, Dakota Hills Middle School has asked to extend the maintenance agreement for another two years. The City bills the school for time and materials according to the current fee schedule. With the property in close proximity to Northview Athletic Fields, maintenance of the school facilities is manageable for existing maintenance staff. Member Bari asked how many other schools could qualify for this type of program. Director Vraa responded that most of them could make a similar request of staff but each request would need to be reviewed. Vraa added that a similar request will be forthcoming from Faithful Shepherd Catholic School as they work toward completing their facility. Following further brief discussion, George Kubik moved, Daryle Petersen seconded with all members voting in favor to make a recommendation to the City Council to approve a new two year agreement for maintenance of Dakota Hills Middle School fields. Staff is to continue monitoring the progress of this agreement. COMMISSION APPOINTMENT TO CEDARVALE TASK FORCE Director Vraa explained that the City Council is asking that two members of the Advisory Parks Commission serve on the newly established Cedarvale Task Force. John Rudolph and N. Mark Filipi volunteered to serve on the committee. PARKS DEVELOPMENT UPDATE There were no new parks development issues for the Commission to review. WATER RESOURCES UPDATE Director Vraa noted that the Water Resources Coordinator position has been advertised and that the closing date for applications is March 8, 1999. He also noted that Jim Storland has been filling in for this position in the interim. Advisory Parks Commission Minutes of Regular Meeting of February 11, 1999 Page 7 OTHER BUSINESS AND REPORTS SUBCOMMITTEE UPDATES Member Rudolph noted that the Recreation Subcommittee met and discussed the upcoming brochure and program offerings. They also discussed continued evaluation of classes and discussion of new opportunities that may present themselves. CASCADE BAY UPDATE Director Vraa shared the new marketing brochure prepared for Cascade Bay noting that it will be insert into the Spring/Summer brochure to be distributed to Eagan residents in late February. Vraa also added that for residents purchasing a season pass, they will be able to stop at the municipal center and have their photos taken for their photo id admission into the park. Construction is going well and the aquatic facility is scheduled to open in early June. SCHEDULE PLANNING SESSION WORKSHOP Member Johnson asked if this meeting designed to be a joint meeting with the City Council. Director Vraa responded that a meeting with the City Council will most likely take place after the Commission has met and identified some of their goals. Member Kubik stated that this would provide the opportunity for a brainstorming session for the Commission that they've talked about for some time. Member Johnson suggested that Member Kubik chair the worksession. After checking schedules, March 18 from 5:30 - 8:00 p.m. was selected for the meeting date. ROUND TABLE Member Markell provided a brief description of the various standing sub-committees and asked which one each member would like to serve on. Members wishing to serve on the Recreation sub-committee included Kevin Gutknecht, John Rudolph and Robert Kane, Jr. Those wanting to serve on the Natural Resources sub-committee included N. Mark Filipi, George Kubik and Daryle Petersen. Serving on the Acquisition/Development sub- committee are Bonnie Karson, Joseph Bari, Barbara Johnson and Lee Markell. Staff will follow up with Member Davis to see which sub-committee he wants to serve on. ADJOURNMENT With no further business to conduct, Barbara Johnson moved, Daryle Petersen seconded with all members voting in favor to adjourn the meeting. The meeting was adjourned at 9:00 pm. Secretary Date