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04/19/1999 - Advisory Parks & Recreation Commission AGENDA ADVISORY PARKS COMMISSION EAGAN, MINNESOTA Monday, April 19, 1999 7:00 PM Eagan Municipal Center City Council Chambers A. 7:00 PM Regular Meeting 7:00 pm B. Call_ to Order and Pledge of Allegiance 7:02 pm C. Appreciation Awards to past Commission Members Farlee and Vincent 7:03 pm D. Approval of Agenda 7:10 pm E. Approval of Minutes of Regular Meeting of March 15, 1999 7:11 pm F. Visitors to be Heard 7:12 pm G. Department Happenings Pages 3-4 7:13 pm H. Consent Agenda Pages 5-12 7:20 pm (1) Replat-Kwik Trip, Inc. H. Development Proposals Pages 13-22 7:21 pm (1) Apollo Business Park - Duke Realty Investments I. Old Business (1) Northview Park Road Extension Pages 23-24 7:35 pm (2) Park/Bus Bench Pages 25-28 7:45 pm (3) Discovery Park Update 7:55 pm 1. New Business (1) Arbor Day Resolution Pages 29-30 8:05 pm (2) Adopt 1999 Work Plan Pages 31-32 8:10 pm K. Parks Development Update Pages 33-34 8:20 pm L. Water Resources Update (1) Dakota County Wetland Health Survey Report 8:25 pm (2) Frog Call Survey Report 8:40 pm M. Other Business and Reports (1) Park Site Fund Print-out Pages 35-37 8:55 pm (2) Budget 9:05 pin (3) Subcommittee Updates 9:10pm (4) Cascade Bay Update 9:15 pm (5) Communications 9:20 pm (6) Arbor Day Poster Judging (following meeting) N. Round Table 9:21 pm 0. Adjournment 9:25 pm The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities, and employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or status with regard to public assistance. Auxiliary aids for disabled persons wishing to participate are available upon request at least 96 hours in advance of the event. If a notice of less than 96 hours is received, the City will attempt to provide the aids. NOTE WORKSHOP SESSION BEGINS AT 6:00 PM, FOLLOWED BY REGULAR MEETING. WORKSHOP WILL BE HELD IN CONFERENCE ROOMS 2 A&B ADVISORY PARKS COMMISSION 1499 MEETING SCHEDULE NAME Feb Mar Ap%N May June July Aug . 3gpt Q0 Nov bec Jan it 15 .19 17 14 19 16 20 18 13 20 Joseph Bah X X Terry Davis 0* X N.Mark Filipi x X Kevin Gutknecht x X Barbara Johnson Vice Chair x X Robert Kane, Jr. (Alternate) X X Bonnie Karson Secretary x X George Kubik Lee Markell Chair x x Daryle Petersen x x John Rudolph x X Recreation Sub-Committee Naturlrces Sub-Committee omn ~ art Kevin Gutknecht N.Mark Filipi Terry Davis Robert Kane, Jr. George Kubik Barbara Johnson Da" Petersen , John Rudolph 6ote lesson M#rkell In UPCOMING MEETINGS: OPEN ISSUES 1 Commission Review Workshop 2. Spring Maintenance:Demonstradon 3. Recognition of Sharon Holbedt 4/6/99.........5:30-8:30 pm.....Advent Unit.Meth/Planning Session 4. Review revenue sours s In lieu of pat dedicadon 4/19/99.......6:00-7:00 pm.....CIP review 5. Review Docks 6. Naming Holz Lake, (check If vaned). 7. Seasonal easement, at top of Trapp Farm tubing f li 8. Review of bleachers ADVISORY PARKS COMMISSION 1999 MEMBERS NAME AND ADDRESS Release TERM TELEPHONE TERM Phone # START EXPIRES JOSEPH BARI 1999 651-454-8442 (H) 1/2002 3033 Timberwood Trail Yes (3 yr. 1999) Eagan, MN 55121 TERRY DAVIS 1997 651-452-2635 (H) 1/2000 4895 Safari Pass Yes (3 yr. 1997) 651-310-8941 (W) Eagan, MN 55122-2690 452-2152 (Home fax) terry.davis@StPaul.com N. MARK FILIPI May, 651-687-9866 (H) 1/2001 836 Overlook Place Yes 1997 612-602-1725 (W) Eagan, MN 55123 (3 yr. 1998) mark.fllipi@metc.state.mn.us KEVIN GUTKNECHT 1999 651-454-2890 (H) 1/2002 960 Savannah Road Yes (3 yr. 1999) 651-282-4417 (W) Eagan, MN 55123 kevin_gutknecht@emall.msn.com BARBARA JOHNSON 1997 651-452-2609 (H) 1/2001 4535 Oak Chase Road Yes (3 yr. 1998) Eagan, MN 55123 ROBERT KANE, JR. 1999 651-452-3411 (H) 1/2000 1795 Carnelian Lane Yes (alternate 651-714-2035 (W) Eagan, MN 55122 BONNIE KARSON 1998 651-688-6400 (H) 1/2000 3884 North Ridge Drive No (Replaced 612-321-0082 (W) nut Eagan, MN 55123 Steve Kson's term 6/97) GEORGE KUBIK 1993 651-452-3887 (H) 1/2002 3053 Pine Ridge Drive Yes (3 yr. 1996) 612-713-5315 (W) Eagan, MN 55121 (3 yr. 1999) George_Kubik@mall.fws.gov LEE MARKELL 1990 651-456-0749 (H) 1/2000 895 Park Knoll Drive Yes (3 yr. 1994) 296-4781 (W) Eagan, MN 55123 (3 yr. 1997) 297-1157 (Fax) lee.markell dnr.state.mn.us DARYLE PETERSEN 1996 651-681-0170 (H) 1/2001 4126 Lantern Lane (3 yr•1998) 612-514-5155 (W) Eagan, MN 55123 daryle.lee.petersen@medtronic.com JOHN RUDOLPH 1993 651-454-8761 (H) 1/2001 1644 Norwood Court Yes (3 yr. 1998) 612-707-2402 (Fax) Eagan, MN 55122 612-707-2526 (voicemail) 3/24/99 jrudolph@burnsvllle.k12.mn.us Eagan City Staff E-Mail: I kvraa@ci.eaaan.mn.us cmesko@ci.eaaan.mn.us oolson@ci.eagan.mn.us doeterson@cLeaaan.mmu Phone # 651-681-4660 MEMO city of eagan TO: ADVISORY PARKS COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: APRIL 13,1999 SUBJECT: APRIL 19 COMMISSION MEETING A workshop beginning at 6:00 p.m. in Conference Rooms 2A & B precedes the April commission meeting. The Commission will begin looking at the CIP process at this meeting. Recreation Superintendent Dorothy Peterson has been assigned the responsibility of "Project Manager". Based on the Commission's discussion at the work session earlier this month, she has projected several meeting dates and the end product from each meeting that will get the Commission to a July 19 recommendation to the City Council. The purpose of this first meeting is to confirm this schedule, clarify expectations, and to develop an understanding among Commission members on the process. I want to also call your attention to a post commission meeting! It's poster judging time again. Gregg Hove hay reduced the number of posters down to the "winners" from each of the elementary schools, leaving the decision of grand prizewinner to the Commission. This is an enjoyable activity that will follow the regular meeting and should take about 20 minutes. The regular meeting will begin at 7:00 p.m.. After the Call to Order and Pledge of Allegiance, plaques of appreciation will be given to former Commission members Farlee and Vincent by Chair Markell. There is one Consent Agenda item and one development item, both of which are covered by reports in the packet. The first item under Old Business is the extension of Northview Park Road into Patrick Eagan Park and direction on a joint use agreement with Advent United Methodist church for shared parking. The Acquisition/Development sub-committee reviewed this issue at a meeting on April 6 with members of the church present. Staff has a very brief memo included in the packet regarding this item. The second item under Old Business is the issue of courtesy benches in the parks that might be available for bus riders. Staff has been in contact with the Minnesota Valley Transit staff regarding ridership numbers. Apparently they do not keep track of riders based on where they get on or off the bus. Commission Member Mark Filipi is a transportation planner with the Met Council and has helped to review this issue. Item three is a brief update on Discovery Park. The memo and attachments that were provided to the City Council on April 6 are included for your review. Although the City Council continues to endorse the idea, they recognize that there needs to be additional research and work on this item. The first item under New Business is the adoption of the 1999 Arbor Day Resolution. This item will appear on the April 20 Council meeting. Because of the importance the City has placed on the value of trees this item appears separately rather than on the Consent Agenda. The second New Business item is the adoption of the 1999 Work Program. The notes from the last Commission work session are included for your review. It would be appropriate for the Commission to review the list and make a motion to adopt this as the 1999-work program. This is the time of year when the department gets involved with a great deal of spring park maintenance and development activity. Instead of an oral report, staff has prepared a memo that reviews current issues. If there are questions, staff will be happy to respond. Water Resources Technician Jim Storland, has two informational reports for the Commission. Dakota County Environmental Education Program, with assistance from the National Audubon Society, MPCA and the US Environmental Protection Agency designed the project that involves citizen teams who perform wetland surveys. The team results are compared with those of a technical team using the same protocol. Five sites in Eagan were done in 1998 by Tom Goodwin and Jane Tunseth, teachers from the School of Environmental Studies. Jim will review those results. The second Water Resources item pertains to the results of a survey conducted on 14 wetlands for frogs and toads. Both frogs and toads are sensitive to changes in water quality so changes in their population can serve as an early indicator to environmental quality. Eagan took the lead in being the first city in Dakota County to establish such a survey during the spring and summer of 1998. Jim will again present this item. Under Other business and reports is a print-out summary of activities in the Park Site Fund along with a brief cover memo. The 1999 City Budget will also be distributed to Commission Members at this time, followed by sub-committee updates, progress at Cascade Bay, and Communications. Following adjournment, the Commission will spend some time selecting the Arbor Day grand prize poster winner. As usual, should you not be able to attend the meeting, please call 651-681-4661. Respectful) submitted, Ken Vraa Director of Parks and Recreation Department Happenings April, 1999 1. Staff are completing recreational activity planning for the Summer/Fall Discover Us! brochure. This issue will be delivered in the community beginning May 11. Activities for the summer not previously announced, new sections of some programs, more information on Cascade Bay, the summer skating school and programs for the fall can be found in this issue. 2. Plans for the Holz Farm Spring Festival are progressing. Entertainment has been secured, the food menu is set, demonstrations of 1940's era equipment are pretty much in place. The trick will be to locate new volunteers to help on the day of the event. 3. Spring clean up at Holz Farm is scheduled for May lat 9:00 AM. Friends of the Farm will accept all of the volunteers who wish to help. 4. Field allocations have been made to the Eagan Athletic Association. Although soccer numbers are up from a year ago, the change in age breakdown has alleviated the field crunch for the kindergarten/1" grade level. In house softball and baseball participant numbers are down, all travel sports have increased numbers of teams. The field situation for the summer of 1999 is in good shape. 5. Recreation staff have begun the annual coaches certification clinics. The Department became a chapter of the National Youth Sports Coaches Association in 1986. The thrust of the clinics is to create an awareness of how to work with children, what motivates children to take part in sports and significant discussion about the role winning should have in youth sports. The Eagan Athletic Association has made the certification program mandatory for coaches working with children in grades K-2. 6. The Department has become a taste test site. Products for Cascade Bay must be scrutinized. 7. The first rugby game of the season will be played at Lexington Diffley on April 18. The next opportunity to catch a glimpse of this rugged sport will be on May 8. 8.. Cricket returns to Walnut Hill Park on Sunday mornings. Actual games begin in May, however, the group is eager to get out to hone their skills. 9. Eagan families had the opportunity to have Breakfast with the Easter Bunny at McDonald's on April 3. McDonald's on Lexington and Diffley co-sponsored this event along with the Parks & Recreation Department. 10. Birthday Parties continue to be a popular program for the Department. Parties are held on Saturdays at Sky Hill Park. The entire month of April is booked. 11. Interviews for Recreation Leaders and Assistants begin the week of April 12. 10-15 new staff will be hired. 20 staff from last year are returning. 12. Spring Break events were held during the week of March 29. 67 participants went bowling, 40 participants went to Cinema Cafe, 52 children participated in the Coloring party, 61 attended the swim & gym and 25 children participated in the School's Out Party. 13. Spring preschool programs are ending their third week of programming. 184 children ages 2-5 are participating in Me Two, Fun with 3's, Tiny Tots Recreational Activities, Friday Friends, and Wacky Wednesdays. 14. Softball season is almost underway. There are 224 adult teams signed up for the summer season. 24 Women's teams 55 Co-Rec teams 145 Men's teams 15. Lyn-Mar Printing once again printed the cover of the Softball Managers Handbook. Les and Becky Hanson have been good supporters of the adult softball program throughout the years by sponsoring teams and printing the cover of the handbook free of cost for the city. 16. Other adult sports are gearing up for the summer. Tennis letters *are being sent out to returning singles and co-rec team tennis participants about the summer programs. Co-Rec Sand Volleyball registration is the last two weeks of April. Golf lessons are filling up from the Spring/Summer brochure so additional sessions will be added in the Summer/Fall brochure to try and meet demand. Lessons are offered for juniors and adults. 17. Youth Development program at Quarry Park had a successful "Winter Warm-Up" event with 75 people in attendance. There was standing room only in the shelter building where participants enjoyed hamburgers and were mesmerized by the entertainment "Cool Science". 18. Spring break events for both Wescott and Quarry were also well attended. We had a total of 193 youth enjoying "Swim & Gym", pizza parties, "Sports Mania Day", a visit to the University of Minnesota Extension offices and Fairgrounds, and more. 19. The installation of the new trail kiosk signs has begun. The signs show the non-motorized trails throughout the City and the connection points to other trail systems outside of the City. 20. A Dakota County Sentence to Service crew has begun work in the City under terms of the 1999 contract. Projects will include park cleanups, the removal of debris from ponds, sweeping bridges and dean-up at Cascade Bay. The crew is scheduled to assist with the mulching of landscape bids at Cascade Bay during May. 21. A new fishing pier provided by the Department of Natural Resources will be installed in June. Staff has met with the DNR and selected a site. 22. The Park Division will no longer be involved with processing violations of the City's lawn and weed ordinances. The Code Enforcement division of the Community Development Department is now responsible for all aspects. 23. The City Council reviewed the trail-plowing program at this first meeting in April as per approved policy. Several minor modifications were made to the plow routes. By all accounts the program was a success. 24. Park staff has completed the spring sweeping of all the non-motorized trails throughout the City. 25. Water tun-ons in all park buildings has been completed. The scheduled season for the restrooms is Memorial Day to Labor Day though the needs of programs and the availability of staff will determine if selected sites can be opened sooner. 26. The City has applied for 3 grants from the Supplemental Environmental Projects (SEP) committee. Funding is being provided by Koch Refining as part of a settlement for environmental violations. 27. Work has begun to prepare athletic fields for spring and summer use. This includes the layout and lining of soccer fields and grading of in-field surfaces. New this year will be a rugby field at Lexington-Diffley. 28. The aerators have been removed from all lakes. All indications are that the lakes "wintered" well. 29. Contractual clean-up of the city property southeast of the Diffley Road and Daniel Drive intersection continues. There was severe tree damage on this lot from the 1998 storms. The contractor will complete this tree clean-up by April 30, 1999. This large landscape project is a cooperative effort involving MnDOT, the City of Eagan forestry staff and many Eagan residents in the Woodgate Lane/Clover Lane areas. Trees and shrubs will be installed in the MnDOT right-of-way along the east side of 35E. The purpose of this project is to both provide visual and sound screening between this busy interstate and to continue to "re-green" the City of Eagan when the opportunity arrives. Plant materials are paid for by MnDOT; participating residents provide labor for installation and follow-up maintenance; which the City provides technical assistance. 30. The STS crew performed storm debris tree clean-up within Moonshine Park. Many truckloads of logs, branches and brush were removed. 31. The City tree inspector will be on staff beginning Monday, April 19. Residents are welcome to call with concerns pertaining to tree disease (Oak Wilt and Dutch-Elm disease) and tree maintenance. MEMO city of eagan TO: ADVISORY PARKS COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: APRIL 12,1999 SUBJECT: REPLAT-KWIK TRIP, INC BACKGROUND Kwik Trip, Inc. is requesting a Preliminary Subdivision (Kwik Trip Eagan Addition) to create one lot and two outlots on approximately ten acres located south of Stark's restaurant west of Hwy. 149 in the NW 1/4 of Section 12. Kwik Trip received city approval for a preliminary subdivision of this property on July 21, 1998. That plan created divided the property into one 2.6-acre lot and one outlot. There were some concerns about access to Hwy. 149 and the conditions of preliminary subdivision approval allowed access to Hwy. 149 only at the south end of the development at the "Borchert-Ingersoll" road, unless access consolidation onto Hwy. 149 involving Stark's, Dart Transit and Kwik Trip could be achieved and was acceptable to MN/DOT. For the past several months, the three parties (Kwik Trip, Dart and Stark's) have been working on developing an acceptable plan for consolidated access and have reached agreement on a plan that is acceptable to MN/DOT. Because the revised plan displaces some of Stark's existing parking, Kwik Trip is proposing to create a second outlot, Outlot B, which will be combined with Stark's other parcel and platted as a single lot and which will accommodate replacement parking for Stark's. Outlot B is located in the area previously designated for Kwik Trip's ponding. Kwik Trip's ponding will instead be accommodated through an expansion of the existing drainage pond located behind Stark's on property owned by Dart and Stark's. The other elements of this development remain largely unchanged. PARKS/TRAILS DEDICATION This development shall be responsible for a cash parks dedication and a cash trails dedication. TREE PRESERVATION There are no tree preservation issues for the Commission to review. WATER QUALITY/WETLANDS Water qualms and wetlands: This development is located in Drainage Basin E in central northeast Eagan. The development will generate runoff that is designed to discharge to EP-4, which is designated as a stormwater management basin in the City's water quality management plan. Pond EP- 4 then discharges to Pond EP-1, an 8.4-acre pond designated as a nutrient trap, which is connected to EP-2 via an equalizer pipe. Pond EP-2 is designated as a recreational water body and therefore warrants a higher level of protection. Pond EP-1 in turn discharges to Pond FP-1, an 18-acre pond also designated as a nutrient trap, which in turn discharges to Pond FP-14, a designated stormwater management basin, which then discharges to the Minnesota River bottomlands. There is one recreational classified water body downstream of the proposed development. There are no jurisdictional wetlands within the development area. Staff recommends that the development meet its water quality mitigation requirement entirely through on-site ponding, through the expansion of EP-4. The proposed ponding area should be constructed to meet the City of Eagan's Detention Basin Design Standards with a surface area and wet volume of at least .26 acres and .8 acre-feet, respectively. Skimmers of suitable design to the City shall be installed on the outlet of all detention basins. FOR COMMISSION ACTION: 1. This development shall be responsible for a cash parks dedication and a cash trails dedication. 2. This development shall meet its water quality mitigation through on-site ponding, through the expansion of EP-4. The pond shall be constructed to meet the City of Eagan's Detention Basin Design Standards with a surface area and wet volume of at least 26 acres and .8 acre-feet, respectively. Skimmers of suitable design to the City shall be installed on the outlet of all detention basins. Location Map 1>l~ : ` p Its ftft ss 06 • % a e Subject Site ~ ~ t? - 3' SEEN Dooms Dal 1000 0 1000 Feet 1"=10001 Development/Developer.. Kwik Trip Eagan Addition Application: Replat Case No.: 12-PS-07-03-99 I N MWf4DpDrDd~a+ree. b..m4hft. anaer+ded 4011110-City of Eagan by0i`~~`""`"d °'w"d April 19°°` E Gbn•?•/ YO•?d rtDtpertr?ttrt THIS MAP IS INTENDED FOR REFERENCE USE ONLY S The City of Eagan and Dakota County do net guarantee the accuracy of this Information. N_ t d',+'• iii LIeLo 7. / -fr `t 01 do, • It a, s\ D o v \ = ~ / say y: . \ i I C / \ Ili \ \ ~i; L 9` 4q s .00 Cx .16 ski E b ~s IV/ =r Y y PRELIMINARY PLAT t1~ j , 3}} II I{` !!I!I!I } t ; ! :j 1( 4\ 1' \ A / i!/••V'f / S motif i • $ ! ! ifg 41it ~ 1F ~ 1~ RvYSI, ' If if e} • 10S' `o' 1e L yet 10 1 lit t g}~4F•:C J =ysiix ~d ,i' , ! ! i! ~Z''??i pp}}yy ~p~p •t}j }}yy Y}t} 'l • / i' {i,'! ii' ,y! ! ~ ~ !Ili 1 't ' a ii !t~~~'{ 1 It ;`~#I~t}}~3= ar +J %d~ / Iiy / I I IV I: 1 r Gin ii' ' 1 • ! ! Z;i J iii 9 / ! 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F obF'd z n \ \ r~~~ Qf~a on~4R 44 - i SEEFn ( / ' / S g y~ o n Its'. r, x I ~='z=1 - I ;q8£ ' a ads. Off :!F-l kip ~ f X33=~ ~y=~~R Ya 40 + 1~7 d gad t i 1 All; 3; A . _ : Sol ~ I # R~d• C ~ ff 0 j fY . t C U% tI L r-rr ra 1y TREE REMOVAL/POND SEEDING k7„~ Effn • TRUCK STOP NO. 662 g a BTATE M" I" r Iffl I} QAK rwwsOTA Y v• 1, . 7RFE Emo VAL /`f'owb SCE h,,Q MEMO city of eagan TO: ADVISORY PARKS COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: APRIL 12,1999 SUBJECT: APOLLO BUSINESS PARK - DUKE INVESTMENTS BACKGROUND The site is located south of Apollo Road, east of Neil Armstrong Boulevard in the N 1/2 of Section 11. The property consists of part of Lot 7, Block 4, Eagandale Center Industrial Park No. 3. Duke Realty Investments is proposing a Preliminary Subdivision of approximately 20.5 acres (Apollo Business Park) to create two lots (5.3 and 5.8 acres) and one outlot (9.4 acres). The request includes variances to create parcels without public street frontage, and for zero pavement setback on side yards to allow for shared loading areas between the two buildings and for separation of parking and driving lanes. The adjacent lot to the east contains the Apollo Distribution Center, and to the west is the Hilex distribution center. A rail siding cuts through the southwest comer of the site and runs along the west side of the lot. Duke Realty Investments proposes two office/warehouse buildings on the northerly 11.1 acres. The buildings are 64,000 and 86,400 square feet, and each is presented with about 30% office space. The proposed buildings are 28.5 feet in height, and made of precast concrete and glass. Access is proposed from Apollo Road at the east end of this site. A private drive would be extended to the south to serve Lot 2 and the outlot. Utilities are available within the Apollo Road right-of-way. The private drive is proposed to run along the east property line and would provide a connection between this development and the Apollo Distribution Center to the east. PARKS/TRAILS DEDICATION This development shall be responsible for a cash parks dedication and a cash trails dedication. TREE PRESERVATION This twenty-one acre site is located in Eagandale Industrial Park No. 3, on Apollo Road in the NW of section 11. The site is approximately 75% wooded with a variety of hardwood and softwood deciduous trees. Significant Vegetation A tree inventory has been prepared and submitted for this proposed development. It indicates that there are 127 significant hardwood trees, 56 significant softwood trees, and 129,200 square feet of significant woodlands located within the property proposed to be developed. Significant hardwood trees consist of red and bur oaks, ash, and black cherry (diameters ranging from 6" to 31", 55% of these trees measure between 6" and 8" in diameter). Significant softwood deciduous trees are comprised of cottonwood, boxelder and elm trees (diameters ranging from 12" to 24"). The significant woodlands are comprised of softwood deciduous trees ranging in diameters from 4" to 46"). Because of the size of this existing wooded area, staff has met on several occasions with the applicant representative (Gene F. Ernst, Ernst Associates) with a purpose of determining the most accurate method of inventorying the trees on site. The information provided in the previous paragraph reflects this most recent inventory. The development as proposed will result in the removal of 100% of the vegetation on site. According to the City of Eagan Tree Preservation Ordinance allowable removal. for this type of development (multiple-lot single-phase commercial) is set at 47.5% of the existing significant trees and woodlands. With a significant tree and woodland removal in excess of allowable limits there will be tree mitigation applied to this application. As the development is currently proposed, tree mitigation calculates to the installation of 236 Category A trees or 472 Category B trees or 944 Category C trees. The cash mitigation equivalent in lieu of reforestation is $141,600.00. During the writing of this report staff has had conversations with the applicant, Kevin Maas of Duke Realty, and with Gene Ernst of Ernst Associates concerning the fulfillment of this tree preservation mitigation. They have indicated to staff that it will be their intention to perform mitigation through reforestation efforts on various properties within the City of Eagan owned or developed by Duke Realty. At this time a map will be provided with proposals as to where this reforestation could occur. Mr. Maas and Mr. Ernst will both be present at the APrC meeting to provide more details on their mitigation efforts. Staff is recommending approval of the Tree Preservation Plan as proposed with the following conditions:' ¦ To require that the applicant install 236 Category A trees or 472 Category B trees or 944 Category C trees as mitigation for significant tree removal in excess of allowable limits. ¦ To require that the applicant submit a Tree Mitigation Plan (before final plat approval) indicating the location, quantity, size, and species of mitigation plant material, as well as the timing of reforestation efforts. WATER QUALITY/WETLANDS This development is located in Drainage Basin E in central northeast Eagan. The development will generate runoff that is designed to discharge to EP-11 (the on-site ponding area), which is designated as a stormwater management basin in the City's water quality management plan. Pond EP-11 then discharges to Pond EP-1, an 8.4-acre pond designated as a nutrient trap, which is connected to EP-2 via an equalizer pipe. Pond EP-2 is designated as a recreational water body and therefore warrants a higher level of protection. Pond EP-1 in turn discharges to Pond FP-1, an 18-acre pond also designated as a nutrient trap, which in turn discharges to Pond FP-14, a designated stormwater management basin, which then discharges to the Minnesota River bottomlands. There is one recreational classified water body downstream of the proposed development. There are no jurisdictional wetlands within the development area. Staff recommends that the development meet its water quality mitigation requirement partly through on-site ponding, through the construction of EP-11 and the remainder through a cash dedication in lieu of ponding in the amount of $17,700. The proposed ponding area be constructed to meet the City of Eagan's Detention Basin Design Standards with a surface area and wet volume of at least .52 acres and 1.3 acre-feet, respectively. Skimmers of suitable design to the City shall be installed on the outlet of all detention basins. FOR COMMISSION CONSIDERATION: 1. This development shall be responsible for a cash parks dedication and a cash trails dedication. 2. The Tree Preservation Plan shall be approved as proposed with the following conditions: ¦ The applicant shall install 236 Category A trees or 472 Category B trees or 944 Category C trees as mitigation for significant tree removal in excess of allowable limits. • The applicant shall submit a Tree Mitigation Plan (before final plat approval) indicating the location, quantity, size, and species of mitigation plant material, as well as the timing of reforestation efforts: 3. This development shall meet its water quality mitigation requirement partly through on-site ponding, through the construction of EP-11 and the remainder through a cash dedication in lieu of ponding in the amount of approximately $17,700. 4. The proposed ponding area shall be constructed to meet the City of Eagan's Detention Basin Design Standards with a surface area and wet volume of at least .52 acres and 1.3 acre-feet, respectively. Skimmers of suitable design to the City shall be installed on the outlet of all detention basins. Location Map \ ¦ f ff J eu~a¦o.sI OA t 1 Olt i r Sub'ect Site 1 _ . 41 Eli ---MOOT E gagags, SUN tats 1000 0 1000 Feet 1°_1000• _ Development/Developer. Apollo Business Park Application: Preliminary Subdivision Case No.: 11-PS-06-03-99 M p Pr wed using ERSI McViaw 11. Pw bass map info mafon povidsd City of Eagan by Ddwta Canty Lad Slfvey Depatnert aid is mwrwt as of Deoenter199B E Co??--,!y0ltia0P7-xDepa?bnerR TM 18 MAP IS INTENDED FOR REFERENCE US! ONLY S The City of Eagan and Dakota County do not guarantee the accuracy of this Information. VICINITY MAP P'A .M 4Pr PL.A T Q° j 1 APOLLO BUSINESS PARK 3.~', .i... / . . I= St - _ ~r sL QIt I. LOT,,. 1 a i LZ j 1 l.n.•. few r....r .71 LOT 2 .r..w.. =e,r_r.r 01 I _ OUTLOT A 2 n Lem- = /~7 PRELIMINARY PLAT A P IR C A D I !l~ I~II'W ilill:ll 1 1 1 r I I IIII t I I I II t PPP R ~ I I C 6I oo P C s 20 a~ 111' pill- _ I;- I WWI IIII I - I.I I~I n n IUl I I.. I i. II ;I. I III I A O t i r f , t. t. , r. I i I -------------s urea.--- v SITE PLAN _ r s* =r 31 ' Its II Tr- I ~ • ~ IMF ccl •il C I l r 7I all T •11006 _ § : ? ± llll a LLD r ' ~I 1 1 1 1 1 1" 1 r- f •naso® E o ~ m N f- ~ ;tom < • i+i f r 61 IIr' PRELIMINARY UTILITY PLAN - - - - ~fac Eo------- o-ha-- - - - - - ---jFt~ I - - N 1I /tit / •~\I/Il/ / 1 \ III • _ . II I Ill`-i \)/ice / I IIII I III .s. e° ! • III \ i j ~ii'~ F~ .1 i ~i Ile • / / •nea// ~'~s % , V~ Ate 'w All I\ \_-~i / / / \ III 1 I \ / \ III tt o e 1~C m ly ~'i~ to kL) S~ r I i\ \ III r~, _ to ! I I 1 /1 , r f r 4 O m 4 i 1 1 mss i 181111 II II ___---_J- II r y IB1 tit .1 \ 1 / I\t I 1 All Ilgl Iti Nt \~N~ l / 11~ I I III^~~'///~fll i~~~i .~~I1 I . ///r/. j /l \ \\I I Ill 111 I ~ a~ l i i/~ll ~ r \ 1 I f I / / _ / I II I • ~l`\\~\r IIfll ( 1 1(1 I l/// l./ /~_~I111Is_ tit 1 1 Ill / / / ! ~I I \AN PRELIMINARY GRADING/DRAINAGE ;O: N GIM E) INS. " . 4E F . c%E V/C/N/ T Y MAP Pf1YMY PY..{T O- / APOLLO BUSINESS PARK 2 owl - f r ••wrw. ww• w w1 lRi¦Irr.. n. w •t. - ~K~ I r ww• r r 1 ..rr.t M 1 it . Tit" ~aI~ I f'~84 1 p b a~1 16 IJ' -~fa.i r •f • t ' A r VJIMI oFn; nkme I //~Iw 1 L. ; 7, ~~~.ia1 1 as 0 I'I rv i~ I C'"'•" ru ~ '1 " v/ ~I Cdr .I Y/+~~Y..Krr.W~.r~.MA~• W. MEW I I'll ~^a Ilea -Ir i ri•~.ir l."r^ lJ- rd" w~ 7 .7~i 7 •I,,.. w,wrrr '•r r •r~.Iw••wv, w.•wr.rr „ I I ~ y r!~ . ~ ~ / ~ ~ . ~ u`+1'Trr1r r.oq e,o, S (I r r QC `1~ rte/ / / i . ?ww i~~rw ^ • ' . 'r I i n•• y r. r•r 6.1.11 14' / f /gyp ? ~ m Lai as%. :lam I:.i~r \M~ \ I 1 rJl rl •'Il I • f r r~l C ) +'~ia~`i w~.r. riw~. 1 n• Q b•, •--w -c C `I ,3s-mow \ .'.o `P . ILn. ioMe 1as1 fsrwyAt. L1L4 EXISTING CONDITIONS & TREE INVENTORY . J to o n do t y I~"' 'f1i 1 lirl,i' 11~Sy~•~ _f ~ 1L j 7{ 1~1 ~ ~ ..N I• ;,p t T. T VJ ITT I I 1 3~ Li 1 + 11,,,1 1 1. r yl ~'JI I~~ w~.N ~ d' ,pS TP- N~ • a`• " .r I 11I _ y-jr~ ~n ` . ~~e ft l 6u-' r _ . / - } 1 - 111 A?' 14 1 1, g~ 113 Ic IC4 , 2 i!i'ul~ LANDSCAPE PLAN MEMO city of eagan TO: ADVISORY PARKS COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: APRIL 15,1999 SUBJECT: NORTHVIEW PARK ROAD EXTENSION ISSUE: Make a recommendation regarding the extent of development for a shared driveway and parking lot in Patrick Eagan Park with the property owner to the north. BACKGROUND/SUB COMMITTEE REVIEW: This item has appeared on at least two previous Commission agendas and was the subject of a recent sub-committee workshop session. At the workshop, it was the consensus of the sub-committee that the church would prepare a cost sharing proposal for the construction of the parking lot. They further concurred that the proposal should be for a specific dollar amount rather than a percentage of construction costs. There was also discussion about the number of parking stalls that might be built or needed for the shared parking. The church requires 24 spaces. The group discussed the idea that the City might only build 24 spaces versus the 55 shown on previous plans. Staff reminded Commission Members about the size of parking for other nature centers. With Patrick Eagan Park designated as a community park, the City's other community parks provide parking for more than 55 stalls. FOR COMMISSION ACTION: The Commission is asked to make a recommendation regarding the extent of the drive allies and parking lot. it C- MEMO city of eagan TO: ADVISORY PARKS COMMISSION FROM: MARK FILIPI, AICP, TRANSPORTATION FORECAST/ANALYST CJ LILLY, LANDSCAPE ARCHI I CT/PARKS PLANNER DATE: APRIL 15,1999 SUBJECT: PARK/BUS BENCHES BACKGROUND: This item appeared on the March 15 Commission agenda. The initial study to determine where bus\courtesy benches could possibly be located was not complete. The objective was to review bus route information to determine which routes passed by Eagan parks. These would be potential sites for bus benches. However, bus route information picked up at the Dakota County Library last month was not all inclusive of routes in the City. A more complete schedule of bus routes was obtained from the Minnesota Valley Transit Authority. After receiving the complete bus schedule, a composite map of all routes was developed. Where these routes passed a park, the site was highlighted. These became potential locations for Eagan Transit riders to rest while waiting for their bus. RESEARACH INFORMATION: As suggested at the March 15 Commission meeting, Commission Member Filipi was sent the composite route analysis. Mr. Filipi works as a transportation planner for the Metropolitan Council and is making additional contacts in an effort to determine specific ridership data along various routes. The City and environs of Eagan, Minnesota are well served by with primarily peak period transit service by the Minnesota Valley Transit Authority. The following routes serve the area: 37W - Express route generally between Minneapolis Central Business District (CBD) and Burnsville. 48AG, 48BT, 48E - Express routes generally between St. Paul CBD and Burnsville. 72M, 72W - Express reverse commute between St. Paul CBD and Rosemount. 72S, 72U - Reverse Commute between St. Paul Midway area and Eagan. 77B, 77C, 77H - Express routes generally between Minneapolis CBD and Rosemount. 77D, 77E, 77H - Express Routes between Minneapolis CBD and Eagan. 77G, 77L - Local route between Eagan and Bloomington. 77J - Local route between Eagan and Bloomington. 77W - Express route between Minneapolis CBD and Eagan Of these transit routes, only the 77B, 77C, 77D, 77H, 72U, and 72W do not pass a City of Eagan park along their current routes. The following table lists the routes and parks that could be considered for bench locations. Route Park Street Location 37W Cedar Pond Park Diffley 48AG Ridgecliff Park Johnny Cake Ridge Road Meadowland Park Blackhawk Trail Road 48BT Meadowland Park Blackhawk Trail Road 48E Rahn Park Nicols Road Cedar Pond Park Diffley Road Woodhaven Park Beau-de-Rue Drive Sky Hill Park Blue Cross Road 72M Wescott Hills Play Area Wescott Square Drive 72S Skyline Development Lexington & Yankee Doodle 77E -Trapp Farm Park Dodd Road Bridle Ridge Park Elrene Road at Main Entrance Bridle Ridge Park Elrene Road at Path on West End O'Leary Lake Park Duckwood Drive 77G Wescott Hills Play Area Wescott Square Drive Skyline Development Lexington & Yankee Doodle Retention Pond Duckwood Drive and Denmark Avenue Quarry Park Coachman Road Sky Hill Park Blue Cross Road Woodhaven Park Beau-de-Rue Drive 77L Skyline Development Lexington & Yankee Doodle Quarry Park Coachman Road Sky Hill Park Blue Cross Road Woodhaven Park Beau-de-Rue Drive 77J Meadowland Park Blackhawk Trail Road Carnellian Park Blackhawk Road Woodhaven Park Beau-de-Rue Drive 77W Thomas Lake Park/ Downing Park Thomas Lake Road Carnellian Park Blackhawk Road Woodhaven Park Beau-de-Rue Drive Several of the parks serve more than one transit route. The following table tabulates the parks and the number of routes served in order of number of routes served. Greater consideration should probably be given to those sites that would serve more than one transit route. Woodhaven Park 5 Bridle Ridge Park Meadowland Park 3 OLeary Lake Park Sky Hill Park 3 Rahn Park Skyline Development 3 Retention Pond Carnellian Park 2 Ridgecliff Park Cedar Pond Park 2 Thomas Lake/Downing Quarry Park 2 Trapp Farm Park Wescott Hills 2 The next consideration is the likelihood that the sites would be used by waiting transit patrons. As most of the routes under review are express commute routes, we would expect that the patrons are well aware of the timing of the routes and would minimize their wait time. Therefore, the greatest concentrations of riders would first be anticipated at the park and ride lots, and then in the vicinity of higher density residential. According to the Eagan Land Use Guide Plan, the land uses planned in the areas of the parks under consideration are as follows: Park Adjacent Land Use b Guide Plan* Woodhaven Park DIII, DIV, CSC Meadowland Park DI, DII, DIII Sky Hill Park DIII, LB Skyline Development DIV, CPD, IND Carnellian Park DI, DII, DIII Cedar Pond. Park DI Quarry Park DIII, DIV Wescott Hills DIII Bridle Ridge Park DI, DII O'Leary Lake Park DI, DII, DIV Rahn Park CSC Retention Pond DI, DII, DIII, DIV Ridgecliff Park DI Thomas Lake/Downing DI, DII, DIV Tra Farm Park DI, DII (DI = Single Family Residential at'0-3 units/acre, DII = Mixed Residential at 0-6 units/acre, DIII = Mixed Residential at 6-12 units/acre, DIV = Mixed Residential at over 12 units /acre, CSC = Community Shopping Center, LB = Limited Business, CPD = Commercial Planned Development, IND = Industrial) Given this data, the parks that should be given lower priority because of the lower density land uses in their vicinity are Cedar Pond, Bridle Ridge, Rahn Park, Ridgecliff Park, and Trapp Farm Park. Prioritization of the possible sites is based on combining these two criteria. Tier I consists of those locations that serve more than one transit route and have higher density land uses in their immediate vicinity. The Tier 2 sites are those that serve only one transit route, but do and have higher density land uses in their immediate vicinity. The Tier 3 sites are those that serve only one transit route and have only low density land uses in their immediate vicinity. The resulting suggested list of prioritized parks for consideration for the placement of benches for the concurrent convenience of park and/transit patrons is: First Tier: Second Tier Third Tier Woodhaven Park O'Leary Lake Park Cedar Pond Park Meadowland Park Retention Pond Bridle Ridge Park Sky Hill Park Thomas Lake/Downing Trapp Farm Park Skyline Development Ridgecliff Park Carnellian Park Rahn Park Quarry Park Wescott Hills However, people waiting for a bus generally prefer to be close to and able to see the bus stop. The Wescott Hills play area is in located in the development and is not out on Yankee Doodle. Only Route 77G penetrates the development, the 77M stays out on Yankee Doodle. As such, this site may more appropriately be classified in tier two. Further analysis of specific locations will require boarding data from the Minnesota Valley Transit Authority. This has been requested, but has not yet been received. The Average Daily Ridership was provided by the transit provider and is attached. FOR COMMISSION CONSIDERATION: Given the information regarding ridership and points at which routes intersect with park locations, are there locations that serve the park and the bus user? The Commission may wish to consider having the Minnesota Valley Transit Authority make a request for sites or suggest additional sites if the Commission recommends implementation. ar. - MEMO city of eagan TO: ADVISORY PARKS COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: APRIL 13,1999 SUBJECT: ARBOR DAY RESOLUTION This year the 13" annual Arbor Day will be celebrated on Saturday, May 1 at Walden Heights Park. Arbor Day has been established to emphasize the importance of trees and community reforestation. A copy of the Arbor Day Resolution, which the City Council will acting on at their April 20`h meeting, is attached for your information. Scheduled Arbor Day activities include: 8:00-9:00 am Public arrival/social hour 9:00-9:10 am Welcome and sharing of the Arbor Day event schedule 9:10-11:30 am Plant installation by volunteers Noon Arbor Day program moves to Thomas Lake Park for program with Mayor and other dignitaries. Arbor Day poster winner is announced. 12:30 pm Lunch served at Thomas Lake pavilion 12:30 pm Earth Day events begin at Thomas Lake Park Commission members are encouraged to attend the Arbor Day and/or Earth Day celebration May I' and participate in the events of the day. The Commission will also want to take action in support of the Arbor Day resolution that can forwarded to the City Council. CITY OF EAGAN RESOLUTION A PROCLAMATION OF EAGAN ARBOR DAY AND EAGAN ARBOR MONTH WHEREAS, trees are a most valuable resource in the State of Minnesota and City of Eagan - purifying our air and water, helping conserve our soil, serving as recreational settings, providing habitat for wildlife of all kinds, and enriching our lives in so many important ways; and WHEREAS, pollutants, tree diseases and urban expansion have damaged and continue to threaten our trees, creating the need for reforestation programs and concerted public action toward ensuring the future of our City's urban forests; and WHEREAS, each year the people of Minnesota pay special attention to the wonderful gift that our trees represent and dedicate themselves to the continued health of our state's trees; and WHEREAS, The City of Eagan has been recognized as a Tree City USA community by the National Arbor Day Foundation since 1988 and desires to continue its tree-planting programs; NOW, THEREFORE, BE IT RESOLVED that the Eagan City Council does hereby proclaim Saturday, May 1, 1999 to be ARBOR DAY and the month of May, 1999 to be ARBOR MONTH in the City of Eagan. BENT FURTHER RESOLVED that the Mayor and Council further urge citizens to become more aware of the importance of trees to the well-being of our community; and to participate in City tree planting programs which will ensure a greener place for our citizens to live in the decades to come. CITY OF EAGAN CITY COUNCIL By: Its Mayor Attest: Its Clerk Motion made by: Seconded by: Those in favor: Those against: Dated: CERTIFICATION I, E. J. VanOverbeke, Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 20" day of April, 1999. E. J. VanOverbeke, City Clerk Advisory Parks Commission Workshop Synopsis of Meeting of Tuesday March 22, 1999. Director Vraa provided Commission members with a partial list of current projects (20) for the department; some of which might come back to the Commission as issues. He then suggested that the work program identify the task, a time frame or length of time to complete, and a final product or outcome. The first item in the work program is the Capital Improvements Program, which the Council would like, early in the planning year. The group discussed if they should follow the criteria that was developed the last time a C.I.P. was prepared before to help select the priority projects. It was determined that with four new members of the Commission that the approach should be with "fresh eyes". Further, it was determined that a work schedule would be developed by staff to keep the process on task. Item two was Patrick Eagan Park and the development of a Master Plan. The group felt this item could be moved to the fall, but the site should be looked at early. Discovery Park was then reviewed and discussed. It was recognized that the time line might be in the hands of the owner. Open Space was then placed on the work program as having been identified previously. The group discussed a time frame for completion and how it would tie in with other work projects. Since the Council had requested that the Commission pursue the issue of placement of bus benches, it was felt that this item should also be on the work program Moonshine Park and the Don Grant land acquisition was determined to be a long-term issue of park development. The short term and long term use of the house would also need to be considered. Assistance of a consultant was deemed necessary. Work to begin in the fall. Staff asked the group if the issue of satellites in parks remained an issue. The group felt that they had resolved the resident's requests and they were comfortable that no other work was required. The director asked if the Commission would like to create a Finance Sub-committee, noting that Commission Member Joe Bari had asked that it be considered. The Commission asked for clarification and background on the budget process for the operational budget and for the capital budget. It was determined that the Commission did not want to be involved with this but would like to see periodic expenditure reports on capital projects. The meeting ended at 6:45 p.m. ADVISORY PARKS COMMISSION 1999 WORK PROGRAM Project Time Frame End Product Prepare Capitol Improvements Program July 19, 1999 Recommendation to City Council Patrick Eagan Park Visit Park-May 17 Hiring of consultant RFP-Fall 1999 Discovery Park TBD Recommendation to city Council Open Space Review July 19, 1999 Identify target sites Recommendation to City Council Park/Bus Benches 1-2 months Report to City Council Moonshine Park Visit Park-Aug/Sept RFP for consultant (long term) Late 99 focus Long term plan for house and park with intermediate steps city of eagan MEMO TO: ADVISORY PARKS COMMISISON FROM: C.J. LILLY, LANDSCAPE ARCHITECT/PARKS PLANNER DATE: APRIL 8,1999 SUBJECT: PARKS DEVELOPMENT UPDATE The following is intended to provide the Commission with a brief update of development activities of the department. CASCADE BAY Main Entry Sign Large sandstone blocks were installed and backfilled during the first two days of April. The face of the stone wall has been power washed and sign letters have been installed. The letters are made of 1/4" thick aluminum and painted a forest green; similar to the sign at Lexington/Diffley Athletic. Irrigation is scheduled for installation during the week of April 19 and landscaping around the entry sign should be completed by the first week of May. A nautical flagpole will be located immediately behind the entry sign and should be installed by the second week of May. Perimeter Landscaping City crews will begin work around the perimeter of Cascade Bay after the preliminary site work is completed. The site work includes fine grading the site, removeing large rocks in the upper 18" of soil and adding soil amendments. Fine grading is scheduled for the week of April 19 with perimeter landscaping to begin the first week of May. Bicycle Parking Temporary bike racks will be installed this year to gauge the demand for parking. Staff will design and build bike parking based on the actual use. The bike parking area will be located immediately northwest of the entry to Cascade Bay. EAGAN TRAIL KIOSKS City maintenance crews began installing the first of five trail information kiosks during the week of April 5. Double sided signs with city and county maps will be located near Pilot Knob Road/I-494 and Pilot Knob.Road/Highline Trail. Single sided signs with only city maps will be located at Nicols/Highline Trial, Dodd/Highline Trail and Highway 13/Silver Bell Road. Due to planned highway construction, the Highway 13 site will be the last to be installed. 3) TOWNHALL SIGN Plans have been prepared for a new townhall sign that reflects the historic character of the 1914 building located immediately west of city hall. Staff will be coordinating the construction with Chris Colbert and he will apply the experience towards his Eagle -Scout badge. Retired Councilmember Wachter has volunteered to assist with the wood lathe work. WALDEN HEIGHTS Arbor Day Plans have been prepared for celebrating Arbor Day at Walden Heights on Saturday, May 1. Earth Day will be the same day in the afternoon at Thomas Lake Park. For Arbor Day, city crews will install all large trees and volunteers will install smaller containerized plant materials. Playground Plans are nearing completion for a playground at Walden Heights Park with installation scheduled for the fall of 1999. EVERGREEN PARK City crews have begun the installation process for a new playground to replace the old one at Evergreen Park. The new system is from Game Time and installation will be completed this spring. 7 MEMO city of eagan TO: ADVISORY PARKS COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: APRIL 8,1999 SUBJECT: PARK SITE FUND ACTIVITY BACKGROUND: At the Commission workshop session, it was determined that the Commission should get periodic Park Site Fund updates rather than create another sub-committee entitled "Finance". ATTACHMENT: The finance department provides a print-out of all the different "funds" maintained by the city usually between the 7`' and 10`h of each month. Attached is the April print-out of the Park Site Fund for your review. As you become familiar with this report you will see that towards the top of the first sheet is the column heading and on the left hand side the source of the income. The month's park dedication receipts are shown under current month with the year to date totals. The expenditure report page reflects the expenditures by type, the current month's expenditure and year to date expenditure. The report does not show the annual budget because the budget amount was not known at the time this form was generated. As you look to the "budget to variance" column, it will give the impression that there is a deficit because there is no amount in the "budget" column. The Commission will be receiving the 1999 City Budget document at the April meeting. I would like to call your attention to page 105, which summarizes the last two year's actual expenditures, a revised 1998 projection and 1999 proposed budget for the Park Site Fund. This page was submitted last November. (The 1998 audited amounts should be available in a few weeks.) Staff will briefly review the Park Site Fund and print-out. at the Commission meeting. CITY OF AN REVENUE REPORT AS OF 03/31/99 CURRENT Y.T.D. BUDGET TO ANNUAL MONTH ACTUAL ACTUAL PERCENT OBJECT DESCRIPTION BUDGET ACTUAL REVENUE VARIANCE RECEIVED FUND 328 PARK SITE ACQUISITION/DEVELOP 3210 BUILDING PERMITS 181.25 181.25 181.25 SUBTOTAL PERMITS 181.25 181.25 181.25 3855 PARK DEDICATION 11,309.60 11,309.60 11,309.60 SUBTOTAL CHARGES FOR SERVICES 11,309.60 11,309.60 11,309.60 3821 BUILDING RENT 750.00 2,250.00 2,250.00 SUBTOTAL OTHER REVENUE 750.00 2,250.00 2,250.00 CITY OF EAGAN Page 2 REVENUE REPORT AS OF 03/31/99 CURRENT Y.T.D. BUDGET TO ANNUAL MONTH ACTUAL ACTUAL PERCENT OBJECT DESCRIPTION BUDGET ACTUAL REVENUE VARIANCE RECEIVED FUND PARK SITE ACQUISITION/DEVELOP TOTAL 12 240.85 13,740.85 13,740.85 CITY OF EAGAN EXPENSE REPORT AS OF 03/31/99 CURRENT Y.T.D. BUDGET TO ANNUAL MONTH ACTUAL ACTUAL PERCENT OBJECT DESCRIPTION BUDGET ACTUAL EXPENSE VARIANCE EXPENDED FUND 328 PARK SITE ACQUISITION/DEVELOP 4311 LEGAL 0.00 131.30 131.30 4328 SPECIAL EVENTS/ADMISSION FEES 0.00 3,478.75 3,478.75 SUBTOTAL OTHER SERVICES AND CHARGES 0.00 3,610.05 3,610.05 4610 PROJECT-CONTRACT 0.00 (20,062.52) (20,062.52) 4651 DESIGN & ENGINEERING 1,828.03 1,828.03 1,828.03 4656 BUILDINGS/STRUCTURES PARK CNST 7,046.66 7,211.86 7,211.86 4663 TRAILS-PARK CONSTRUCTION 0.00 4,525.05 4,525.05 SUBTOTAL CONSTRUCTION PROJECTS 8,874.69 (6,497.58) (6,497.58) CITY OF EAGAN Page 2 EXPENSE REPORT AS OF 03/31/99 CURRENT Y.T.D. BUDGET TO ANNUAL MONTH ACTUAL ACTUAL PERCENT OBJECT DESCRIPTION BUDGET ACTUAL EXPENSE VARIANCE EXPENDED FUND PARK SITE ACQUISITION/DEVELOP TOTAL 8,874.69 (2,887.53) (2,887.53) L Advent United Methodist Church 3945 Lexington Avenue So., Eagan, Minnesota 55123-1509, (612) 454-3944 To: Eagan Parks Advisory Commission Date: April 19, 1999 RE: Shared parking at Patrick Eagan Park with Advent United Methodist Church Advent United Methodist Church is currently in need of more parking and will need additional spaces when the new sanctuary is constructed within the next year. We have the space to build adequate parking on church property, but it seems to make sense to construct the additional parking on the City property immediately to the south of the existing church parking lot. The combined parking area would be available for use by the Church and the public visiting Patrick Eagan Park. Advent UMC is in favor of plan C as presented at the Eagan Parks Advisory Commission meeting on March 15, 1999. There are pros and cons to all of the plans presented at that meeting and also to the possibility of putting the additional parking on existing church property. Some benefits to the proposals are as follows. tienefits to putting the parking on Church property: Parking is closer to the church facilities. Future parking lot expansion would be easier to accommodate. The Church would be in control of parking and site issues. Benefits to the plan C proposal for shared parking in Patrick Eagan Park: Less overall parking will need to be built at the site and more green space preserved. Storm water management is more easily accommodated. The neighborhood to the west of the Church property will not have parking adjacent to their property. The new entrance to Patrick Eagan Park and the Church will be a safety improvement. The following is a proposal for the distribution of costs for the construction of plan C: -Advent UMC and the City of Eagan will pay 100% of the costs of construction on their property. Advent UMC will make a one time payment of $25,000 to the City towards the completion of plan C. The time line of the parking project will coincide with the proposed December, 1999 completion of the new church sanctuary. Storm water management will be a shared expense. Maintenance, snow plowing, etc. will be negotiated between City staff and the Church. Sincerely, M. Doane, Administrative Council Chair Advent United Methodist Church