05/12/2009 - City Council Special
SPECIAL CITY COUNCIL MEETING
TUESDAY
MAY 12, 2008
5:30 P.M.
EAGAN ROOM-EAGAN MUNICIPAL CENTER
AGENDA
1. ROLL CALL AND ADOPTION OF THE AGENDA
T II. PUBLIC WORKS 5-YEAR CIP (2010-2014)
III. WINTER TRAIL MAINTENANCE PROGRAM REVIEW
IV. OTHER BUSINESS
V. VISITORS TO BE HEARD
VI. ADJOURNMENT
Special Council Workshop
Agenda Memo
May 12, 2009
II. PUBLIC WORKS DEPT. 5 YEAR CAPITAL IMROVEMENT PROGRAM
(PART III - INFRASTRUCTURE)
DIRECTION FOR CONSIDERATION: AFFIRM (or REVISE) THE DRAFT 5 YR.
CIP (Part III - Public Works Infrastructure, 2010-2014) and DIRECT IT TO THE JUNE
2, 2009 COUNCIL MEETING FOR FORMAL CONSIDERATION OF ADOPTION.
FACTS:
• Every year, the City Council adopts a Capital Improvement Program (CIP) for the
Community that becomes the planning guide for programming and scheduling
various capital improvements. It is comprised of three parts:
➢ Part I - Major Community Facilities/Buildings
➢ Part II - Major Equipment & Vehicles
➢ Part III - Infrastructure (Parks & Public Works)
• The Public Works Department has completed the preparation of its draft CIP, Part
III (Public Works Infrastructure) for 2010 to 2014 and would like to review it
with the Council and incorporate any comments and/or revisions before
presenting it for formal consideration and adoption at a regular Council meeting.
ATTACHMENTS:
• Summary of the first year of proposed programmed improvements (2010), pages
through
• Draft 5 yr. CIP 1 -0 14) 3 ring binder, enclosed without page number.
5-yr Capital Improvement Program (2010 - 2014)
2010 scheduled Improvements
Revised 507-09
LOCATION DESCRIPTION
ARTERIAL & COLLECTORS ($3,630,000)
1. Northview Park Road (Lexington to Elrene) Overlay
2. Braddock Trail (Diffley Rd. to Northview Park Rd.) Overlay
Redevelopment/Upgrade/
3. Cedarvale Blvd. (Cedar Grove Pkwy. To Silver Bell Rd.) Realign 2-Ln. Urban
4. Blackhawk Rd. (Deerwood to Cliff Rd.) Overlay
5. Blackhawk Rd. (TH 13 to Deerwood Drive) Recycle / Reclaim
6. Ames Crossing Rd. (700' North of Lone Oak Rd. to
1,000' South of O'Neil Dr.) New Urban Parkway (48')
7. Denmark Ave. (Approx. 600' North of Northwood Pkwy.
To Clubview Ave.) New 36' with Sidewalk (E. side)
LOCAL STREETS ($2,339,550)
1. Greensboro Overlay
2. Trotters Ridge Overlay
3. Thomas Lake Woods Overlay
4. Park Knolls Addition Overlay
5. Overhill Farm / South Oaks Overlay
6. Eagan Royal / Safari Estates 2nd Overlay
7. Stafford Place Overlay
8. Lexington / Parkview Overlay
9. Kennebec Dr. Overlay
10. Oak Cliff 4th Overlay
11. Northview Meadows Overlay
12. Patrick Road Overlay
13. Safari 3rd & 4th Overlay
TRAILS ($1,192,700)
1. Cedar Grove Pkwy. (Nicols to Gold Tr.) NEW Construction South Side (2,500 FT)
2. Denmark Ave. (Northbound Pkwy. To Clubview Dr.) NEW Construction North Side (2,300 FT.)
3. Cedarvale (Cedar Grove Pkwy. - Silver Bell Rd. New Construction East Side (3,800 FT)
4. Long Meadow Bridge (Trail Construction over Mn River) Bridge Replacement w/city of Bloomington
G:CIPa12010-201412010 only Summary
5-yr Capital Improvement Program (2010 - 2014)
2010 scheduled Improvements
Revised 507-09
LOCATION DESCRIPTION
SEALCOAT ($240,065)
1. 256,755 square yards @ .935 Surface Maintenance
INTERSECTION IMPROVEMENTS ($1,300,000)
1. Northwest Parkway / TH 149 / Blue Gentian Rd. Signal Modifications
2. Cliff Rd. / Cliff Lk. / Rahncliff Rd. Signal Modifications
3. Northwood Pkwy. / Promenade Ave. Roundabout
4. Denmark Ave. / Clubview Dr. Roundabout
5. Denmark Ave. / Promenade PI. Roundabout / Signal
STREETLIGHTS ($44,500)
1. Thomas Lk. Rd. & Mallard Dr. Upgrade
2. Thomas Lk. Rd. N. of Cliff Rd. Upgrade
3. Thomas Lk. Rd. & Auburn Ct. Upgrade
4. Northview Park Rd. & Clinton Tr. Upgrade
5. Northview Park Rd. & Savannah Rd. Upgrade
6. Northview Park Rd. & Braddock Tr. / Trotters Ridge Upgrade
7. Cliff Rd. & N. Hay Lake Rd. Upgrade
8. Denmark Ave. between Lone Oak Rd. & Clubview Dr. - 3 each Install
9. Traffic Signal Painting Maintenance
WATER TRUNK DISTRIBUTION ($700,000)
1. Cliff Road, Pointe J-1160 to J-2605 7,000 LF
WATER SYSTEM OPERATON & FACILITIES ($3,719,100)
1. Pull & Inspect Wells #7, #8, #11 & #16 @ $36,000 x 4 Inspection
2. Deerwood Reservoir General Maintenance
3. Sperry Tower Rehabilitation
4. Southern Lakes Tower General Maintenance
5. Cliff Booster controls & pressure sensing equip. Upgrade
6. South Plant Upgrade
SANITARY SEWER TRUNK CONVEYANCE ($400,000)
1. 1/1 Improvements (TBD) Rehabilitation
G:CIPs/201 0-2 01 42 01 0 only Summary
5-yr Capital Improvement Program (2010 - 2014)
2010 scheduled Improvements
Revised 5-07-09
LOCATION DESCRIPTION
SANITARY FACILITIES & OPERATIONS ($150,000)
1. Lining for root and 181 - 5000 ft. @ $30 per ft. - 8th yr. of 10 yr. prog. Rehabilitation
STORM FACILITIES & OPERATIONS ($30,000) $70,000
1. General Pond Maintenance (TBD) General Maintenance
WATER QUALITY ($970,000)
1. Fish Lake Alum Basin Construction (carryover from 2009)
2. Fish Lake Direct Drainage Treatment Imp. 2 Treatment for TMDL Compliance
3. Fish Lake Storm Basin Imp. 1 Treatment for TMDL compliance
4. Schwanz Lake Direct Drainage Treatment Imp. 2 Treatment for TMDL compliance
5. Schwanz Lake Storm Basin Imp. 1 Treatment for TMDL compliance
6. LeMay Lake Direct Drainage Treatment Imp. 2 Treatment for TMDL compliance
7. WQ Stewardship Frog. RW Gardens, Shorelandscaping
Wetland Buffers
G:CIPs2 01 0-201 4201 0 onry Summary
Special Council Workshop
Agenda Memo
May 12, 2009
III. WINTER TRAIL MAINTENANCE PLAN REVIEW
DIRECTION FOR CONSIDERATION: REVIEW AND COMMENT ON
REQUESTED ADDITIONS AND DIRECT TO THE JUNE 2, 2009 COUNCIL
MEETING FOR FORMAL ACTION.
FACTS:
• In 1998, the City Council adopted a Winter Trail Maintenance Plan that allows
the Council to annually review and reconsider the extent of the trail system that is
maintained during the winter months. This review has been directed to be
performed at the first available workshop after April 1 each year.
• There is one Citizen Petition (P) and three New Trail segments (NT) built in 2008
that should be reviewed by the Council. Each proposal references the degree of
compliance with the Council's current Policy adopted in June 1998.
ATTACHMENTS:
• Staff memo with support graphics, pages through I
• Winter Trail Maintenance Policy, pages through
City of Eap MEMO
TO: MAYOR AND CITY COUNCILMEMBERS
THOMAS L. HEDGES, CITY ADMINISTRATOR
FROM: THOMAS A. COLBERT, DIRECTOR OF PUBLIC WORKS
DATE: APRIL 29, 2009
SUBJECT: CONSIDERATION OF ADDITIONAL SEGMENTS TO WINTER TRAIL
MAINTENANCE PROGRAM
BACKGROUND
In October, 1996, the City Council implemented an experimental trial program for maintaining
sidewalks and trails during the winter season on a select segment consisting of 3.8 miles primarily
serving walkers to the elementary schools. In the spring of 1998, the Council evaluated the program
and considered expanding it throughout the City. Staff was directed to inventory the existing system
(105 miles), evaluate the priority uses of the sidewalks and trails, prepare a draft plan (-46 mi)
and present it to the community for comments and suggestions. At a special workshop session held
on May 26, 1998, the Council reviewed all the comments and modified the draft plan to address the
needs and desires of the community. This final draft plan (-56 mi) was then presented to the public
for final review and comments and subsequent Council adoption on June 2, 1998.
Since then, subsequent City Councils have added approximately 14.27 miles of trails to the original
system plan in response to citizen requests, business requests, and new trail construction along
collector/arterial roads that meet the trail policy criteria. The current program consists of 70.27
maintained miles of a total 111.12 mile system. (This total does not include the recreational internal
Park trail system.)
Following budget cutbacks in late 2008, the decision was made to discontinue contractual winter
trail and sidewalk maintenance services during the 2008-2009 winter season. Public Works Street
Maintenance personnel then assumed this extra work effort and performed all winter trail and
sidewalk plowing during normal workdays (lam - 3:30pm, Monday - Friday) as a secondary
priority after completing the majority of local street snow and ice control operations. With only a
few exceptions (i.e. weekends), the service delivery closely mirrored the completion times typically
provided through contractor services in previous years.
ANNUAL COSTS/BUDGETS SUMMARY
City Operations Cost for 2008-2009 winter trail and walk maintenance $ 63,370 ($896/mile)
(*City costs are based on Fee Schedule rates for labor & eqpt + actual rental eqpt invoices)
The 5 year average (2003-2008) annual contractual cost was: $ 59,208 ($880/mile)
The highest annual contractual cost year was 2006/07 at: $ 93,120 ($1384/mile)
The lowest annual contractual cost year was 2002/03 at: $ 17,245 ($260/mile)
The original 1998 annual budgeted cost was estimated at: $180,000 ($3,400/mile)
CITIZEN REQUESTS
1. Citizen Petition - CP #1 (Burgundy Drive)
A Petition containing 77 signatures from the homeowners/residents of Vermillion Carriage Homes
subdivision were submitted on March 30, 2009 requesting winter maintenance to their local
sidewalk system located on the east side of Burgundy Drive between Robin Lane and the northern
radius/intersection of Merlot Curve.
Rational: Residents adjacent to this area are requesting winter trail maintenance for enhanced
pedestrian safety.
Additional segment quantities 1,390 feet (0.26 miles) (see map)
Additional estimated annual cost $235.00 ($8961mile, 108-109 cost)
Meets "Petition" Criteria set forth in Council Policy -Winter Maintenance of Sidewalk and
Trail ways (10/15/96): "Due to the cost to add additional segments to the overall maintenance
program, it is necessary that a need and benefit be demonstrated to justify the expenditure of
additional funds. Subsequently, no segment will be considered unless accompanied by a petition
of 50 properties lying within 'A mile of the segment to be considered".
Additional Related Factors:
• The requested trail segment extended to the south ends at the Hwy 13 trail which is not
currently included in the Winter Trail Maintenance Program. (Lack of continuity)
• The requested trail segment on the northern end terminates at Robin Lane, where no trail or
sidewalk system exists. (Lack of continuity)
NEW TRAILS INSTALLED LAST YEAR
1. New Trails - NT #1 (Northwood Parkway)
In 2008, 8' bituminous trails were installed along both sides of Northwood Parkway from Pilot Knob
Rd to Denmark Avenue. 2,074 feet each side).
Rational: High density Senior and Multi-family housing developments on the west side of 35E are
significant pedestrian generators in close proximity to a major pedestrian retail and job attraction
center (Promenade) located on the east side of 35 E, which has been a major barrier to community
interconnectivity prior to the Northwood Parkway overpass.
Additional segment quantities 2,074 feet each side (see map)
Additional estimated annual cost $351 ($8961mile avg. cost for each side)
Meets City Council Policy -Winter Maintenance of Sidewalk and Trail ways (10/15/96),
criteria number 2: Community Collector Streets: Thoroughfares with 2 traffic lanes and safety
lane/shoulders or 4 full lanes of traffic with volumes greater than 3,000 vehicles per day and
speed limits from 35-45 mph.
Additional Related Factors:
• Would provide connectivity to winter maintained trail segments along Pilot Knob Rd and
Denmark Ave.
• If consideration is given to only one side, the north side would be easier to maintain using the
benefits of solar heating assistance.
7
2. New Trails - NT #2 (Silver Bell Road)
In 2008, an 8' bituminous trail was installed on the north side of Silver Bell Rd. from Blackhawk Rd.
to Cedar Grove Parkway. 3,670 feet).
Rational. High density Multi-family housing developments on the north side of Silver Bell Rd are
significant pedestrian generators in close proximity to a pedestrian retail and job attraction center
and transit route (Silver Bell Center & Cedar Grove).
Additional 3 670 eet (see map)
Additional average cost $620 ($8961mile avg cost)
Meets City Council Policy -Winter Maintenance of Sidewalk and Trail ways (10/15/96),
criteria number 2: Community Collector Streets: Thoroughfares with 2 traffic lanes and safety
lane/shoulders or 4 full lanes of traffic with volumes greater than 3,000 vehicles per day and
speed limits from 35-45 mph.
Additional Related Factors:
• Would provide connectivity to winter maintained trail segments along Blackhawk Rd. on the
east end and Cedar Grove Parkway on the west end.
• The sidewalk along the south side of this segment is currently being plowed but requires
residents on north side of Silver Bell to cross street to access.
• If consideration is given to only one side, the north side would be easier to maintain due to
its wider standard width (8' vs. 4' sidewalk on south side) while using the benefits of solar
heating assistance on a "black trail" on the north side.
3. New Trails - NT #3 (Federal Drive)
In 2008, an 8' bituminous trail was installed on the west side of Federal Drive from Yankee Doodle
Rd. southward connecting to existing segments that terminate at Violet Lane. 2,200 feet).
Rational. Medium and high density Multi-family housing developments on the west side of Federal
Dr. are potential pedestrian generators in close proximity to a major pedestrian retail and job
attraction center and transit route (Yankee Square and Promenade with connectivity via winter
maintained trails along Yankee Doodle Rd).
Additional 2,200 eet (see map)
Additional average cost $372 ($8961mile avg cost)
Meets City Council Policy -Winter Maintenance of Sidewalk and Trail ways 10/15/96, criteria
number 2: Community Collectors. With 2 traffic lanes and safety lane/shoulders or 4 full lanes of
traffic with volumes greater than 3,000 vehicles per day and speed limits from 35-45 mph.
Additional Related Factors:
• Would provide connectivity to winter maintained trail segments along Yankee Doodle Rd.
Please let me know if there is any additional information would be helpful to consider these segments.
Director of Public Works
Eric: Location maps
CC: Tom Struve, Supt of Streets & Eqpt
8
Winter Trail & Sidewalk Maintenance
Route Considerations for 2009-2010
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CITY COUNCIL POLICY
SUBJECT: WINTER MAINTENANCE OF SIDEWALK AND TRAILWAYS.
DATE ADOPTED: October 15, 1996
REVISED: Revised: June 2, 1998; April 15, 2003
Basis: The City of Eagan has received continued requests to have the sidewalk and
trailway system maintained year around. In addition, the trail system plan element of the
1995 Park System Plan states "Prudent decision making regarding snow plowing must
consider the actual amount of trail use gained given the level of investment required".
After evaluating two seasons of winter maintenance on a limited segment (3.8 miles) of
trails and sidewalks, the City Council decided to expand the program to meet the basic
needs of the community and also modify the previous policy.
Purpose: The City of Eagan has developed the following policy in order to respond in
an orderly, consistent, and fiscally responsible manner to the desires of the community
for a basic Winter Trail and Sidewalk Maintenance Program. After reviewing the extent
of sidewalks and trails that exist within the community as of 1998 (110 miles), the
City Council has determined that those segments that meet the City's basic criteria shall
have priority for performance of winter maintenance. After evaluating the cost
associated with acquiring the specialty type equipment and the additional personnel
resources necessary to provide a reasonable level of service expected by the public, the
City Council has determined that this new public service will be provided through private
contractual services.
Criteria: The following criteria will be used to determine whether a segment of
sidewalk and/or trailway should be included in the winter trail maintenance program:
1. Maior Arterial Roads. These are thoroughfare roads with 4+ lanes, traffic
volumes greater than 5,000 vehicles per day and speed limits of 45 mph or
greater.
2. Community Collectors. With 2 traffic lanes and safety lane/shoulders or 4
full lanes of traffic with volumes greater than 3,000 vehicles per day and
speed limits from 35-45 mph.
3. Neighborhood Collector Streets: Local streets approximately 1 mile in length
with 2 traffic lanes and 2 safety lanes/shoulders, traffic volumes less than
3,000 vehicles per day and speed limits of 35 mph or greater.
4. Local School Walking These are trails and sidewalks that are relied
upon by the school districts for designated walkers under their bus
transportation policy.
5. Other: The Council's discretion will be used to designate other segments as
necessary to provide continuity, designated recreational loops, etc.
11
Operational Policies
Specific operational policies are hereby adopted to implement a Winter Trail and
Sidewalk Maintenance Program on a uniform basis. This will allow the City Council to
evaluate the effectiveness, economics and acceptance of this program as necessary to
determine the appropriateness of discontinuing, maintaining or modifying the program on
a regular basis.
1. Sidewalk and trailway snow removal will be performed only after a minimum
of 2" of snow has accumulated resulting from a snowfall event.
Accumulations resulting from drifting and/or depositions resulting from
public street snow removal operations will be performed as determined
necessary by the City. City-wide snow removal operations will begin within
24 hours after the cessation of the last (in case of multiple back-to-back
storms) snowfall event and/or when deemed necessary by the City in
coordination with public street snow removal operations. The City will
attempt to complete all snow removal operations within 24 hours after
beginning depending on the event and weather predictions.
2. Snow removal operations will be performed with equipment and operators
retained through a private contractual service agreement.
3. The level of service will be limited to what can be provided by mechanical
equipment. Due to the limitations of mechanical equipment and trail
irregularities, pathways may not be cleared or maintained to a dry pavement
standard. No hand work will be performed by City or contractual personnel.
Surface irregularities and slippery conditions may result. No ice control
(sanding or salting) will be performed by the City or contractor.
4. It is to be expected that snow can be plowed, blown, swept or dumped on
public right-of-way and easements on either side of the sidewalk/trail as
needed for the best efficiency of operation.
5. Reasonable attempts will be made not to deposit excessive snow in driveways
and/or private sidewalks if is operationally or mechanically controllable.
However, the removal of any snow deposits that may result will be the
responsibility of the adjacent property owner and/or occupant.
6. The City will not be responsible for sand, salt or incidental plow damage to
turf or driveways, nor irrigation systems or any landscaping improvements
located within public rights-of-way or easements. Any related repair will be
the responsibility of the adjacent property owners and/or occupant.
7. In order to perform snow removal operations, pathways must remain free of
any obstructions (i.e., vehicles, refuse containers, play equipment,
implements, etc.) until the pathway snow clearing operation has been
completed. If obstructions are encountered, the City's operation may skip the
affected property frontage and the subsequent removal will be the
responsibility of the adjacent property owner and/or occupant.
8. School districts will be expected to perform snow removal operations on those
segments of public trails and sidewalks adjacent to their property as necessary
to accommodate designated walkers according to their bus transportation
policy.
Plan Adoption:
The sidewalks and trails designated to be maintained by the City of Eagan will be so
referenced on the most recent map adopted by Council action and kept on file in the
Department of Public Works.
Process:
The plan adopted by Council action on June 2, 1998, incorporates approximately 54
miles of the total 110 mile system. With approximately 50% of the system not being
maintained, it is anticipated there will be requests for other segments to be added. Due to
the cost to add additional segments to the overall maintenance program, it is necessary
that a need and benefit be demonstrated to justify the expenditure of additional funds.
Subsequently, no segment will be considered unless accompanied by a petition of 50
properties lying within 1/4 mile of the segment to be considered. All requests/petitions
must be submitted in writing by April 1St. They will then be presented to the Council at
the next available Council workshop with formal action taken at a subsequent regular
Council meeting for possible inclusion into the following season's program.
G: Policies/Snow&IceControl/WinterMaintenancePolicy-S idewalksandTrails,4-15-03
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