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05/18/2009 - Advisory Parks & Recreation Commission AGENDA ADVISORY PARKS COMMISSION EAGAN, MINNESOTA Monday May 18, 2009 WORKSHOP 7:00 PM 6:15 - 6:45 p.m.: New Member Orientation Eagan Municipal Center 6:45 - 7:00 p.m.: Organizational Meeting City Council Chambers Conference Rooms 2A & B 1. Call to Order and Pledge of Allegiance 7:00 pm II. Approve Agenda 7:01 pm III. Approval of Minutes of Regular Meeting of April 20 7:02 pm IV. Visitors to be Heard 7:03 pm V. Director's Update Pages 3-4 7:04 pm VI. Consent Agenda 7:10 pm VIII. Development Proposals 7:11 pm IX. Old Business 7:12 pm X. New Business 7:13 pm XI. Other Business and Reports A. Eagan Community Center Report 7: 14pm XII. Communications Page 5 7:25 pm XIII. Round Table 7:26 pm XIV. Adjournment 7:30 pm The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities, and employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or status with regard to public assistance. Auxiliary aids for disabled persons wishing to participate are available upon request at least 96 hours in advance of the event. If a notice of less than 96 hours is received, the City will attempt to provide the aids. Next Advisory Parks Commission Meeting June 15 ADVISORY PARKS COMMISSION 2009-2010 MEETING SCHEDULE May Jun July Aug Sept Oct Nov Dec Jan Feb Mar Apr May NAME 18 15 20 17 14 19 16 14 14 11 15 19 17 Thum Thum Rebecca Aanning Thor Anderson Phil Belfiori Jennifer Dahlquist Bruce Goff Laurie Halverson Duane Hansen Michael Palmer (Alternate) =present 0 = absent 0* = notified staff of absence prior to meeting Recreation Sub-Committee Natural Resources Sub-Committee Acquisition/ T Development Sub-Committee UPCOMING MEETINGS: OPEN ISSUES: ¦ Alternative Funding ADVISORY PARKS COMMISSION 2009-10 MEMBERS NAME AND ADDRESS TERM TELEPHONE TERM START EXPIRES REBECCA AANNING 2009 952-412-2371 (H) 5/2011 1848 Sapphire Point (2 yr. 2009) 651-687-5772 (W) Eagan, MN 55122 becky.aanninat7a.amail.com THURSTON "THOR" ANDERSON 2008 651-688-8157 (H) 5/2010 1658 Mallard Drive (2 yr. 2008) 651-687-8804 (W) Eagan, MN 55122 thoranderson(avahoo.com (H) thurston.anderson thomsonreuters.com (W) PHIL BELFIORI 2002 651-905-0293 (H) 5/2011 3671 Canary Way (1 yr. 2002) 651-266-9112 (W) Eagan, MN 55123 (3 yr' 2003) 651-230-2051 (cell) (3 yr, 2006) 2 r 2009) PhiI.Belfori(a cistoaul.mn.us JENNIFER DAHLQUIST 2007 612-803-0262 (H) 5/2010 3885 Gibraltar Trail (1 yr. 2007) 612-626-1602 (W) Eagan, MN 55123 (2 yr, 2008) Jenn ferdahlouist(a omaii.com BRUCE GOFF 2008 651-686-7170 (H) 5/2011 782 Mill Run Path (1 yr. 2008) 952-833-8183 (W) Eagan, MN 55123 (2 yr. 2009) Bruce.aoff@comcastnet LAURIE HALVERSON 2006 651-249-9245(Cell) 5/2011 680 Brockton Circle (1 yr, 2006) 651-686-0183 (H) Eagan, MN 55123 (2 yr, 2007) Ihalverson(crointemet.com (2 yr, 2009) DUANE L. HANSEN 2004 952-894-9228 (W) 5/2010 3911 Denmark Ave (1 yr. 2004) 651-687-9566 (H) Eagan, MN 55123 (3 yr. 2005) dlhansen(a?o.com (2 yr, 2008) MICHAEL PALMER (Alternate) 2009 (651) 454-4476 (H) 5/2010 4474 Reindeer Lane (1 yr. 2009) (651) 662-3326 (W) Eagan, MN 55123 mwaalmerfthotmail.com Eagan City Staff E-Mail: isiohnson@citvofeacian.com cmesko@citvofeacaan.com polson@citvofeagan.com gh vve@citvofeaaan.com emacbeth@cityofeaaan.com 4-22-09 Phone #651-675-5505 (Cherryl's # after 4:30 p.m.) Eagan Parks and Recreation Phone Number: 65 1 -675-5500 Eagan Parks and Recreation Staff E-Mail Director Juli Seydell Johnson isiohnson@cityofeagan.com Administration: Cherryl Mesko, Superintendent of Operations cmesko@ciyofeagan.com Paul Olson, Superintendent of Parks polson@cityofeagan.com Paula Nowariak, Recreation Program Mgr pnowariak@cityofeagan.com Sonya Rippe, Recreation Facilities Mgr srippe@cityofeagan.com Forestry: Gregg Hove, Forestry Supervisor ghove@cityofeagan.com Water Resources: Eric Macbeth, Water Resources Coordinator emacbeth@cityofeagan.com TO: ADVISORY PARKS COMMISSION FROM: JULI SEYDELL JOHNSON, DIRECTOR OF PARKS & RECREATION DATE: MAY 8, 2009 Workshop scheduled in Conference Rooms 2 A & B 6:15-6:45 pm: New Member Orientation 6:45-7:00: Organizational Meeting and election of officers ITEM I: Call to order ITEM II: Approval of Agenda ITEM III: Approval of minutes of April 20, 2009 ITEM IV. Visitors to be Heard Staff is not aware of any visitors who wish to address the Commission at this time. ITEM V: Director's Update Director Johnson will provide a brief overview of activities and events within the department. ITEM VI: Consent Agenda There are no Consent Agenda items for the Commission to review. ITEM VII: Development Proposals There are no development proposals for the Commission to review. ITEM VIII: Old Business There are no Old Business items for the Commission to review. ITEM IX: New Business There are no New Business items for the Commission to review. ITEM X: Other Business and Reports Staff will provide an overview and highlights of the Eagan Community Center. ITEM XI: Communications Attached is a letter pertaining to a birthday party at the Civic Arena. 1 ITEM XII: Round Table Any items of concern that might be placed on upcoming agendas or items of interest will be identified. ITEM XIII: Adjournment 2 MAY 2009 DEPARTMENT HAPPENINGS STRENGTHEN COMMUNITY IMAGE AND SENSE OF PLACE • The Discover the Value theme is in full strength this month - value coins will start to be handed out at events such as Arbor Day, Holz Farm Festival and Showcase Eagan. The web site is up and running with ways for citizens to redeem their coins. SUPPORT ECONOMIC DEVELOPMENT • The Eagan Community Center has added a lower cost birthday party package to its offerings. This would allow people to book birthday parties at a non-peak time at a lower cost. • The Eagan Community Center's wedding season has begun. Currently 26 outdoor ceremonies are planned at the ECC this summer and fall. • Cascade Bay has completed staff hiring for the summer. 150 seasonal staff have been hired and staff training will begin at the end of May. PROMOTE HEALTH AND WELLNESS • 200 teams are participating in adult softball leagues and 15 teams are registered for Co-Rec Sand Volleyball. • Eagan High School will be hosting the Girls Fastpitch Sectional 3AAA at Lexington-Diffley Athletic Fields beginning May 18. 10 teams will be participating in this double elimination tournament over a 5 day period ending on May 28. • May 1-June 30 individuals can purchase a 90 day fitness pass to the ECC • ECC is offering mountain biking and running clubs for members to expand their fitness program to include the great Minnesota outdoors. • Thursday, May 21 at 7:00PM the ECC will be offering a free "Healthy Conversations" to the public. The topic will be: Homeopathic Medicine A Healthy Alternative. • The ECC replaced 5 recumbent bicycles with 3 new recumbent bikes and 2 NuSteps The NeStep is a seated stepping machine with an upper body component and is ADA compliant, has the Ease-of- Use Commendation by The Arthritis Foundation, and won the 2009 Medical Design Excellence Award. The feedback by members has been very positive. PROTECT ENVIRONMENTAL RESOURCES • The bi-annual tree sale was successful, nearly 415 trees were sold and distributed. This was the first year of on-line ordering • Mowing routes have been re-evaluated and the mowing boundaries pulled back at many sites. • A native prairie is being installed at Wescott Station Park to replace what had been a large mowed area. Because the prairie is being seeded, it will take several seasons to fully mature • Emerald Ash Bore traps will be installed and monitored by the Department of Agriculture at several Eagan Park sites as part of the State wide effort to monitor the spread of the heinous little creature. • The City will be making application for a large block grant through the Federal Recovery Act to improve the energy efficiency of many City buildings and facilities. • The Resident Buckthorn removal program has begun. Once Buckthorn has been confirmed on private property, the City will arrange to pickup the Buckthorn removed by the residents. Additional information is available by contacting the City Tree Inspector at 651-675-5334 3 FACILITATE COMMUNITY CONNECTIONS • Cascade Bay continues its partnership with Holy Trinity Catholic School in South St. Paul. Holy Trinity School has been purchasing Cascade Bay season passes for many years. Each year they bring around 50-75 children 2-3 times per week. PROVIDE RECREATION EXPERIENCES • Cascade Bay's Captain's Course will open pre-season, during the weekends of May 23 & 24 and May 30 & 31. Beginning June 6t', the course will be open during regular Cascade Bay season hours and dates. • Cascade Bay will be open June 6 & 7 for its Season Preview, from 11 am - 8:30 pm and then open for the full season, beginning Friday, June 12a'. • The replacement of the playground at Quarry Park has begun. Work at 4 other sites will occur over the summer. • Turf aeration is occurring on several of the heavily used athletic sites, the dirt cores may be a temporary inconvenience but will disappear in a matter of days. GENERAL ANNOUNCEMENTS • Pipeline companies are again working in several areas of the City clearing ROW's and easements. They are required to do this periodically by Federal regulations. • DO NOT TRIM OAKS from now until October 15. Any wounds should be sealed immediately with an appropriate tree dressing. • Dandelions season is upon us; while they may be "obnoxious" and difficult to deal with, they are not considered "noxious" and therefore control/removal is not required. The City does do limited spraying at select sites. The sites are safe to enter once the product is dry.... generally within several minutes. • Park mowing has started, sites may be a little shaggy around the edges until the full complement of seasonal workers is on board • A reminder that restrooms in parks will not be open until after Memorial Day.... most are open by noon. Some restrooms may be open only for scheduled events in which case satellite toilets are available in the park. • Director Juli Seydell Johnson was recently elected chair of the Minnesota Chapter of Women in Leisure Service (WILS). 4 From: Shannon X Bauer [mailto:shannon.x.bauer@aexp.com] Sent: Monday, April 27, 2009 11:04 AM To: Mark Vaughan Subject: Jarvi Birthday Party - 4/26/09 I just wanted to let someone know what a great time we had at Ashley's birthday party yesterday. Everyone young and old had a great time (some of us hadn't been skating in 10+ years), the staff took good care of us, the birthday cake was a hit, and the facility was amazing! Thank you, thank you, thank you for hosting our daughter's birthday party. We will definitely do it again! Sincerely, Shannon Bauer & Chris Jarvi Subject to approval ADVISORY PARKS COMMISSION EAGAN. MINNESOTA MINUTES OF REGULAR MEETING OF APRIL 20,2009 A regular meeting of the Advisory Parks Commission was called to order at 7:00 p.m. on April 20, 2009 with the following Commission Members present: Thor Anderson, Phil Belfiori, Jennifer Dahlquist, Bruce Goff, Laurie Halverson, Duane Hansen, Dorothy Peterson and Ryan Zipf. Staff included Director Juli Seydell Johnson; Superintendent of Operations, Cherryl Mesko; Superintendent of Parks, Paul Olson; Recreation Program Manager, Paula Nowariak. APPROVAL OF AGENDA Member Zipf moved, Member Hansen seconded, with all present members voting in favor to approve the agenda as presented. APPROVAL OF MINUTES OF MARCH 16, 2009 Member Halverson moved and Member Hansen seconded, with all present members voting in favor to approve the minutes of March 16, 2009. VISITORS TO BE HEARD There were no visitors to be heard. DIRECTOR'S DEPARTMENT UPDATE Director Johnson began with the Eagan Men's Chorus hosting the "Mighty Men of Son" on Saturday, April 25, 7:00 pm at Inver Hills Community College. The Eagan Men's Chorus awarded Eagan Parks & Recreation with a Certificate of Appreciation for their help in this event. The Annual Arbor Day event will be celebrated on Saturday, May 16 at Patrick Eagan Park. It's the 20th Anniversary and all of the poster winners from the past 20 years have been invited to the celebration. Along with Arbor Day the Eagan Art House will be hosting a recycled art sale. The seniors are celebrating their 6th Anniversary Party in the Lone Oak Room on May 20'd'. Holz Farm is holding its Clean- up Day on May 2 and Spring Festival on May 17. This summer a new tennis program through USTA Tennis will be offered called QuickStart Tennis. Throughout the parks the spring transition has begun; tennis and volleyball nets going up, fields are being graded/dragged, soccer fields are being lined, water is being turned on in buildings, and restrooms will be opened after Memorial Day. Director Johnson also explained the threat of the Emerald Ash bore, a creature that is invading Ash trees and getting closer to Minnesota. The woods at Patrick Eagan Park are looking thinner due to the removal of invasive species and unhealthy trees. The Caponi Art Park has also done a lot of clearing in their woods of Buckthorn. CONSENT AGENDA Member Zipf moved and Member Hansen seconded a motion to make the following recommendation to the City Council. 1. Arbor Day Proclamation a. Acknowledge the resolution setting May 16, 2009 as Arbor Day and Mayas Arbor Month in the City of Eagan. Advisory Parks Commission April 20, 2009 Page 2 DEVELOPMENT PROPOSALS There were no Development Proposals for the Commission to review. OLD BUSINESS There were no Old Business items for the Commission to review. NEW BUSINESS There were no New Business for the Commission to review. OTHER BUSINESS AND REPORTS Recreation Program Manager Nowariak began with a description of the Department's new marketing campaign for; Discover the Value. The campaign began at the Home & Leisure show on March 13-15. Highlights of the campaign are the themes which are divided into four areas depicting the different areas of Parks & Recreation as well as the seasons of the year when that area will be the focus. Four treasure boxes were made depicting the four focus areas, and short videos are being developed with upcoming events, programs or facilities to be broadcast on Cable TV. A wooden coin was created that will be given out by Captain C. Breeze (who showed up at the meeting as a special visitor) at various events and will be good for discounts on various programs, activities, admissions and events. A postcard was also developed for each of the four areas and will be distributed at events, programs and activities. "Did you Know" statements have been created to be incorporated in the Discover brochure, flyers or other print media. A new website www.DiscoverTheValuelnEagan.com, is currently under construction and should be up and running by May 16; this is where people can go to get information on the Discover the Value campaign and where they can discover the value of their treasure coin. COMMUNICATIONS Director Johnson stated to refer to packet for a few Communications items. ROUND TABLE Member Hansen commented that this would be the last meeting for Member Zipf and Member Peterson and that it has been a pleasure working with both of them. Chair Peterson responded that there were three things she wanted to see . completed during her years of service and they were, the Master Plan for Holz Farm, the 20/20 Master Parks Plan, and the development of Patrick Eagan Park. Other Members thanked both Peterson and Zipf for their contributions. ADJOURNMENT With no further business to conduct, Member Zipf moved, Member Anderson seconded with all members voting in favor to adjourn the meeting. The meeting was adjourned at 7:30 p.m. Secretary Date