Loading...
10/18/1999 - Advisory Parks & Recreation Commission AGENDA ADVISORY P PACOMMISSION EAGAN, MINNESOTA Monday, October 18, 1999 7:00 PM Eagan Municipal Center City Council Chambers A. 7:00 PM Regular Meeting 7:00 pm B. Call to Order and Pledge of Allegiance 7:02 pm C. Approval of Agenda 7:03 pm D. Approval of Minutes of Regular Meeting of September 20, 1999 7:04 pm E. Visitors to be Heard 7:05 pm F. Department Happenings Pages 3-4 7:06 pm G. Consent Agenda 7:15 pm H. Development Proposals 7:16 pm (1) Eagan Pointe - Duke Weeks Realty Pages 5-9 1. Old Business (1) Disposition of Don Grant Property Pages 11-12 7:26 pm J. New Business (1) Mallard Trail Request Pages 13-20 7:31 pm K. Parks and Recreation Update 7:50 M. Water Resources Update 8:00 pm (1) Majestic Oaks Wetland Update N. Other Business and Reports (1) Summer Maintenance Report 8:15 pm (2) Dakota County Parks CIP 8:30 pm (3) Community Facilities Land Acquisition Task Force Report 8:45 pm (4) Subcommittee Updates 9:00 pm (5) Reschedule December Meeting Date 9:10 pm (6) Park Site Fund Print-out Pages 21-22 9:11 (7) Cascade Bay Update Pages 23-24 9:12 pm 0. Round Table 9:14 P. Adjournment 9:15 pm The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities,f=i,flities, and employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual czricn[ation, or status with regard to public assistance. Auxiliary aids for disabled persons wishing to participate are available up,n request at least 96 hours in advance of the event. If a notice of less than 96 hours is received, the City will attempt to provide the aids. ADVISORY huj` 1999 MEET1,4113 SCHEDULE NAME Feb Mar April May June July Aug Sept Oct Nov 7ecjao 11 15 19 17 14 19 16 20 18 15 Joseph Bari x x x X X Terry Davis 0* x x X 0* Mark Filipi x X X x 0 X X Kevin Gutknecht x X 0 X 0 Barbara Johnson Vice Chair x X X X X X X 0* Robert Kane, Jr. (Alternate) 0* X 0* X X Bonnie Karson Secretary x 0* x 0* 0* X George Kubik x x x x x x x Lee Martell Chair x x x x x x x x Daryle Petersen x x x 0* X X 0* John Rudolph x X X Recreation Sub-Committee Natural Resources Sub-Committee Acquisition/Developer., nt Sub-Committee Jusepa Barl Kevin Gutknecht N.Mark Filipi Terry Davis Robert Kane, Jr. George Kubik Barbara Johnson Daryle Petersen John Rudolph Bonnie Karson Lee Markell UPCOMING MEETINGS: OPEN ISSUES 1. Commission Review Workshop 2. Spring Maintenance Demonstration 3. Recognition of Sharon Holbeck 4. Review revenue sources in lieu of park dedication 5. Review Docks 6. Naming Holz lake (check If na d) 7. Seasonal easement at top of Trapp Farm tubing hill j MEMO city of eagan TO: ADVISORY PARKS C OM Al N FROM: KEN VRAA, DIRECTOR S AND RECREATION DATE: 12,1999 SUBJECT: OCTOBER ADVISORY COMMISSION MEEITING The October Commission meeting will begin at 7:00 p.m. with no workshop or tour preceding the meeting. Although the agenda is not long, it does have variety! Under Development Proposals there is also just one item. This is the Duke Realty -roposal that has an issue regarding tree preservation that went directly to the City Cou'il. Tb C^vncil gave preliminary plat approval for the development subject to the Advisory P, s C<-......,... i recommendation in regards to park, trails, tree preservation and water L hs> s_ 's understanding that the developer is agreeable to all of the issues relative to these iumn-, ')ut staff has scheduled this as a development item to be able to respond to any questions regarding the development. There is one Old Business item; the planning for Moonshine Park and the eventual disposition of the Don Grant house. The Commission determined that it wanted to begin the plan,, ~g process f o r this park/house in the f a l l of this year. Staff is placing this item before -ti z to Lm late that work. Specifically, who should make up the planning committee and how is t'se ccmimn tee to be structured? Please take note of the enclosed memo in regards to this item. Relative to New Business, staff received a telephone call representing a neighborhood south of the 'ghline Trail requesting that a connection be made to that trail. This connection is consistent with the Trails Master Plan. Landscape Architect CJ Lilly has prepared a feasibility report in response to the request. The Commission should determine if the is approl ri -d make a recommendation to proceed with or deny the project. Construction "V yid ,1, . anticipated until next year. For those that carefully pay attention to the Commission agenda, you will note a subtle change. "Parks Development Update" has been replaced with "Parks and Recreation Update". The intention is to provide an opportunity for the recreation division, represented by Superintendent Asfahl, and the park division, represented by Superintendent Olson to update the Commission on relevant projects or issues that the staff is working on. Under Water Resources Update, Water Resources Coordinator Mc Beth will provide follow-up information to the Commission on the Majestic Oaks wetland issue that has been discussed at previous Commission meetings. There are several items under her Business and Reports, At the September Commission meeting, the Commission asked that the park division also provide a summer report similar to what the recreation division had done. The supervisors for the division responded with enthusiasm. Both Steve Taylor and Paul Graham intend to be present to review the summer events from the maintenance perspective. Steve Sullivan, Director of Dakota County Parks will also be present at the Commission meeting. Dakota County is currently reviewing their GIP, including Parks. At the invitation of Director Vraa, Mr. Sullivan will be present to review the proposed 5-year plan. (That proposal is attached in the packet) Mr. Sullivan will focus on the year 2000-project list and respond to questions from the Commission. There is no action required on this issue. Staff thought it would be appropriate to provide an update regarding the work by the Task Force in their review of land acquisition for community facilities. Due to a change in the City Council meeting in December to December 20, the December Advisory Parks Commission meeting date will need to be rescheduled. The income/expense report for September is enclosed for your review. You will note that revenue for the year will exceed expectation significantly. Income is up as a result of commercial activity and also because of the decision by Skyline Displays to provide a cash parks dedication rather than pursue their plans for Discovery Park. Although a "final" Cascade Bay report is still some time off, at the request of the Council, staff prepared a preliminary report of this summer's operation. Attached is the memo that was recently distributed to the Council. As usual, should you not be able to attend the October 18 meeting, please call 651-681-4661 to let us ow. Respectfully submitted, Ken Vraa cx DEPARTMENT HAPPENINGS October, 1999 1. All fall leagues are off and running. Touch Football is winding down witxn 2 ns l 4,, att :gin State Touch Football Tournaments. 2. Fall softball ended the first week of October, The concession stand has clos d ye are in t1 ii stages of closing it up for the winter season. 3, Winter sports information was mailed to returning and interested teams in early October. Registra~on will be in November. 4. The fall Learn to Skate program at the Arena is underway. This falls program has 383 participants, that is increase of 49 from last Fall's program. 5. Friends of the Farm and the CVB had a very successful Lone Oak Days even' p, t Sep- 17' 18th. It was projected that over 2000 individuals were on hand over the two par" ri variety of activities. Friends of the Farm will be discussing their year 200: I. upec .iing fall and winter months. 6. The Winter Brochure is currently being developed and will be distributed to all Eagan residents the week of November 2a. 7. The youth football and soccer programs sponsored by EAA are winding down. They have once again had a successful fall program. 8. We have trained 50 volunteer coaches who will be coaching for EAA in this year's youth basketball program. 9. The Recreation program staff is devoting some extra time a t t cc 3 t t program development program image, values, reputation, etc. ` _g : i to c tinu to be leaders and well respected by the City of Eagan and those in the Park and creation field. 10. Staff has been considering the identity that we have with our "Discover Us" moniker that we have utilized for approximately 10 years now. Does the new millenium offer us some opportunity to change? Or, do we continue to be consistent and build on our existing identity that "Discover Us" has created? 11. The City has entered into a 12-month lease agreement for the Grant house. The nev~ tenant will be moving in November 1. Occupancy was delayed to allow for the completion of some tin e npected electrical work. 12. Maintenance staff begun the fall fertilization program. Again this year a low phosphorus, slow release product is being used. The resulting healthy turf has minimized the need for herbicides by "crowding out" competing weeds. 13. The Park Maintenance Supervisor and a park maintenance staff person aded a 2 -day playground maintenance workshop conducted by the Recreation and Park Association at the Maple Grove Community Center. Presentations focused on equipment inspection and evaluation and reviewed current standards. In most aspects, the City's current maintenance program meets or exceeds recommendations. 14. The Director of Parks and Recreation and the Si ` adent c _ ill be the National Recreation and Park Association annual conference in Nashville ii >m October 19 - 13. From all indications, it will be the largest conference ever conducted by NRPA. 15. The Parks and Forestry maintenance staff hnearly completed this year's projects at Walden Heights Park. Projects have included the 'installation of retaining walls, playground structure, a boulder entrance sign, lds ping and small basketball court. A contractor will install a backstop on the ballfield later this fall. 16. A Dakota County Sentence-to-Service crew hay 1 the ply se I entrance ramp to the recently completed shore deck at Heine Pond. A -ond nce-to- . crew is r e ninlclxing trees in several parks Saturdays through the fa 'l. IT The Toro Company is continuing to use a variety of City parks to test mowing and aeration equipment. Toro has found the turf in Eagan o be of a very high quality, making it desirable for their testing of new equipment. The arrangement has proven to be a " win" for Toro and the City; Toro has a test site while the City has park areas mowed at no cost. 18, The winterizing of seasonal buildings and irrigation se is nearly complete, All seasonal facilities will be closed by approximately October 3 1. 19. Due to poor soil conditions, the replacement of the tennis courts at O'Leary Park has been delayed until next year. The court surface layer was removed last week. Severe peeling and cracking of the court had greatly reduced it's playability. 20. Forever Green Tree Distribution - The third and final Forever Green tree distribution event was held on Saturday, September 26. Seventeen hundred (1700) trees were sold to Eagan residents. This fall distribution event successfully brings to a conclusion the first major accomplishment of Eagan Forever Green, that is the sale and installment of 10,000 trees by the year 2000. This massive project was made possible through the cooperation of many volunteers, local business organizations, the City of Eagan, and of course the many Eagan residents and businesses who purchased and planted these trees their properties. 21. Forestry and Horticulture staff completed landscaping in Walden Heights Park. Trees, shrubs, and perennials were installed at both the new playground and near the west park entrance sign. 22. The Twin City Tree Trust is working in the city with a crew on Saturdays correcting and replenishing mulch around park landscape trees. They've begun this project at Bridle Ridge Park and will continue into several other parks as weather permits. 23. Forestry staff has forwarded to the Finance Department the first shipment of Oak Wilt Cost Share reimbursement requests for the year 1999. Over $4,000.00 will be reimbursed to Eagan residents through this first phase of this MnDNR grant program. Other reimbursement dates will take place around January 10, 2000 and May 1, 2000. A total of $10,000.00 is available for reimbursement for residents who perform required oak wilt management activities. 24. The Water Resources Division has begun preparing reports summarizing the activities of two projects funded by grants. One project, funded by the Metropolitan Council, is evaluating a potential improvement in the performance of storm water treatment basins by assessing the use of a fabric divider curtain versus earthen berm in two-celled basins. The other project, funded by the Minnesota Pollution Control Agency, is addressing ways of improving water quality conditions in Schwanz Lake, one of the city's priority waterbodies. Notably, this project includes the use of outflow pipe from Hay Lake. 25. Other ongoing activities of the Water Resources Division this fall include: monitoring development- related wetlands issues, collecting rain-event rurioff data for the divider-curtain study, extracting sediment samples for analysis of constituents, and investigating new capabilities for the division in solar-powered aeration and portable aquatic-plant cutting. Water Resources staff also is developing a work plan to initiate capital improvement projects. 26. The pipe at Schw z Lake remains on the surface after Bonestroo, Rosene, Anderlik and Associates (BRAA) installed a pair of air-bleeder valves to correct the floating problem and after 8-10,000 gallons of water were flushed through the pipe. BRAA's next step likely is to engineer sets of weights that will be used to sink the pipe back to the bottom of the lake. MEMO city of eagan TO: ADVISORY PARKS COTM41SSTON FROM: A, DIRECTOR OF PARKS AND RECREATION DATE: 13,1999 SUBJECT: EAGAN - U WEEKS REALTY CORP. BACKGROUND: Duke Weeks Realty Corporation is rec ' Preliminary Subdivision to create 5 lots on 26.7 acres .re west of Hwy. 149 across from Chapel Lai . °d Rolling Hills Drive in the west ''/2 of Section 12. The southernmost portion of the site is vacant and cultivated. A single family home and garage were recently removed from the central portion of the site to make way for this industrial development. The northernmost portion of the site is owned by Dart Transit and earlier this year the City issued a Conditional Use Permit for outside storage of semi-tractor trailers on this part of the site. The Dart parcel is included in the proposed subdivision in order to adjust the lot line between it and the adjacent parcel to the south from a north-south alignment to an east-west alignment so that it is perpendicular to the highway. The proposed lots range from 1.7 acres to 10.5 acres, with Lot 1 being 10.5 acres and if o. :ruc, building and storage lot for trucks and trailers is almost complete on this lot. Lots 2-5 will be for new construction of primarily warehouse space. Loading docks will be on the west side of the buildings where they are screened from the highway. Ponding will be located in the western portion of Lot 2. PARKS AND TRAILS DEDICATION: This development would be responsible for a cash parks dedication and a cash trails d h, r-naon for Lois 2, 3, 4„ and 5. TREE PRESERVATION: This 16-acre site is located on the west side of Hwy 149 across from Chapel Lane and Rolling Hills Drive Road. The site is open grassland with the exception of a small number of significant trees located around the once existing house in the northern portion of the site Signific t V ettion A tree inventory has been submitted for this site and has been m cd by staff to more acc rt t l\ significant vegetation on this site. The inventory indicates that tbcrc : s c 54 individual si Q:-m l ' Individual tree species include two ash trees (12" diameter), two elm 1 rdes (36" and 18" diameLLi), . . . ~ tree (30' height), and 13 Scotch pine trees (30' to 40' height) and 36 Scotch pine trees (25' to 35' hf Development as proposed for this site will result in the removal of all 54 of the significant trees (100% of the total). According to the City of Eagan Tree Preservation ordinance allowable removal for this type of development (single-phase multiple-lot commercial) is set at 47.5%. With a significant woodland removal more than allos 'ale limits, there will be t mitigatic i,>fFi4 application. As the development is proposed, tre( 'i z calculates to tl ' ' " r: on of rn y ` t (58) category A trees, or one hundred sixteen (116) categ` flees, or two-h d-d ,.a,- o (23-) Ca€egory° C trees, or equivalent combination of these trees. 5 For Consideration 1. According to the City of Eagan Tree Preservation Ordinance the required tree mitigation calculates to the installation of fifty-eight (58) category A trees, or one-hundred sixteen (116) category B trees, or two-hundred thirty-two (232) Category C trees, or an equivalent combination of these trees as mitigation for tree removal in excess of allowable limits. Mitigation shall be in addition to any city required landscaping. The applicant has submitted a Tree Mitigation/Landscape Plan that includes the installation of 58 Category A trees as fuMilment of their tree mitigation requirements, WATER QUALITY/WETLANDS: This 16-acre commercial development is located in Drainage Basin E in central northeast Eagan. The development will generate runoff that is designed to discharge to EP-2, recently upgraded to a recreational waterbody in the City's water quality management plan and therefore warrants a higher level of protection. Pond EP-2 discharges to EP-1 designated as a nutrient trap, which in turn discharges to Pond FP-1, an 18-acre pond also designated as a nutrient trap, which in turn discharges to Pond FP-14, a designated stormwater management basin, which then discharges to the Minnesota River bottomlands. There is one recreational classified water body downstream of the proposed development. Staff recommends on-site ponding to tthis runoff prior to discharge to Pond EP-2. The grading plan shows a stormwater pending area constructed in the northwestern portion of the site to treat runoff from this development. The excavation should be conducted to include a 5-foot-wide safety bench just below the normal water elevation and that the side slope below the bench not exceed 3:1. The pond should have a minimum wet volume of 2.6 acre-feet. There are no jurisdictional wetlands within the development area. Staff recommends that the development should meet its water quality mitigation requirement entirely through on-site ponding, The pond excavation should incorporate a 5-foot wide aquatic bench extending from NWL to 1 foot below NWL and side slopes below the aquatic bench should be 3:1 to a maximum depth of 10.5 feet. The proposed pending area should The constructed to meet the City of Eagan's Detention Basin Design Standards with a surface area and wet volume of at least .6 acres and 2.6 acre- feet, respectively. Skimmers of suitable design to the City should be installed on the outlet of all detention basins. FOR COMMISSION CONS E TI. N: 1. This development would be responsible for a cash parks dedication and a cash trails dedication for Lots 2, 3, 4, and 5. 2. According to the City of Eagan Tree Preservation Ordinance the required tree mitigation calculates to the installation of fifty-eight (58) category A trees, or one-hundred sixteen (116) category B trees, or two-hundred thirty-two (232) Category C trees, or equivalent combination of these trees as mitigation for tree removal in excess of allowable limits. Mitigation shall be in addition to any city required landscaping. 3. This development should meet its water quality mitigation requirement entirely through on-site pending. The pond excavation should incorporate a 5-foot wide aquatic bench extending from NWL to 1 foot below L and side slopes below the aquatic bench should be 3:1 to a maximum depth of 10.5 feet. The proposed pending area should The constructed to meet the City of Eagan's Detention Basin Design Standards with a surface area.and wet volume of at least .6 acres and 2.6 acre-feet, respectively. Skimmers of suitable design to the City should be installed on the outlet of all detention basins. T.t-I 7- 41- 13 ' / .rf PLadr ecu~c s ~ t TT _ - µ M PRELMiNARY NOT tE nvBTaLLaiGr. FOR CONSTRUCTION t r APR - 4 ~ I ~ p9.ANY 9CUEC>ULE I a .-ta a ~ a, a - T'"_E M 9TaLLiiON _ a PRELIMINARY NOT FOR CONSTRUCTION l„) 0 r 5" ~ HLNJY &GUECULE U a.w.a I- - RY - NQT cal A4 NILEMO c ¦ TO: ADVISORY PARKS COMMISSION FROM: • LILLY-PARKS PLANNER I L.A. DATE: OCTOBER 12,1999 RE: MOONSHINE PLANNING PROCESS BACKGROUND / ISSUE Historically, Moonshine Park has remained undeveloped since its dedication in 1973 1 I of its small, irregular layout and poor accessibility. In 1982, the Park Syster i ter Plan recommended expansion to meet neighborhood needs and provide access to 1 C' The property owner to the south, Carl Olson, was approached for the sale of ten acres. ' 'ov evl the $800,000 asking price was too high for serious consideration. The issue remained dorm4 it until Don Grant decided to sell his property on the north side of Moonshine Park. The City took the opportunity to acquire the Grant property and thus enlarge the size of Moonshine Park. The issue now is to develop effective planning process for reviewing future options at Moonshine Park, and the possible use of the home. A long-term master plan, with intermediate goals, seems appropriate. PLANNING PROCESS In beginning this planning process, a key consideration will be how to organize a review group. Options may include, a special task force, the Acquisition Sub-Committee, or the entire Parks Commission. Preliminary steps in the planning process may include program deve;ogpn nt, inventory of existing conditions, public input and identification of both short and long term goals. Department staff will assist by providing technical data which includes but is not limited to: topographic maps, aerial photographs, building layout plans, utility plans, vegetation analysis, water quality, property ownership, easements, right-of-way maps and demographic data. FOR C :.ISc' ACTION Identify study group and refine planning process for Moonshine Park. f1, LEMAY LAKE - J.1 1 'o~ 11 t i / r W14A r f Yi~ MC oNSHINE PARK Ile f,. ti. i y ` `o MEMO city of eagan TO: ADVISORY PARKS COMMISSION O : C. J. LILLY, LANDSCAPE ARC El I FCT/PA PLANNER DATE: OCT0111-R 14,1999 SUBJECT: MALLARD TRAIL BACKGROUND Staff received a call from Eagan residents Vaughn and Donna Young, who are r J tire tl °r neighborhood. This neighborhood is located north of Cliff Road, west of Pilot c i c 1, - +--i of Johnny Cake Ridge Road and south of the Highline Trail. The neighborhood has petitioned (copy attached) the Eagan Parks and Recreation Department for a trail connection to the Highline Trail to the north of their subdivision. All 17 families on North Mallard Trail and Mallard Place have signed the petition requesting this connection. This connection is consistent with the Master Trails Plan. EXISTING SITE CONDITIONS Access is possible through an existing 326 foot long outlot owned by the City, which joins this neighborhood to the Highline Trail. This property also follows the alignment of an existing buried Williams Brothers Pipeline. The outlot has an uphill slope from south to north of approximately 10% and is lightly vegetated by sumac and native grasses. At the north end of this outlot near the highline trail, the alignment may turn either east or west. A "path" has been worn by obvious pedestrian use. CONCEPT A This alternative would have the trail go east for a distance of about 660 feet before tying in with the Highline Trail. In this concept, grades may be kept at approximately 10% and the trail makes a smooth transition across the hilly terrain. Total trail length here is approximately 1,000 feet (see attachment). CONCEPT B This alternative would have the trail go west for a distance of about 250 feet before tying in u the Highline Trail. In this concept, trail grades would become steep and dangerous in the last 10` t. Therefore, steps would be required from the Highline Trail up to where trail grades would not seed 10%. Total length is just under 600 feet. PLANNING PROCESS Contact has been made with both major utilities, Williams Pipeline and Northern States Power. 1i;- will review our plans and make recommendations based on their design guidelines. Williams preliminary comment was to limit cut and fill to three feet. N.S.P.'s requirement was for the trail to be no closer than 15 feet from their high voltage towers. These and other design guidelines will affect the final trail layout and its successful implementation. A Land Survey will be conducted to verify the location of property corners and to construct an accurate topographic map for analysis of cut and fill for the trail. Based on trail construction costs during the past two years, the following cost estimate for the year 2000 can be made. Concept - Approximately 1,000 feet of 8' bituminous trail with associated site survey and erosion control measures, $24,000. Concept B - Approximately 500 feet of 8' bituminous trail, 100' of modular block steps, retaining walls, landings and hand rails, site survey and associated erosion control measures for steep slopes, $32,000. The cost for this project, if approved, would have to come from the Park Site Acquisition and Development Fund, either the contingency portion of small project set-aside. FOR COMMISSION CONSIDERATION 1. Select Concept A or B for implementation. 2. Authorize preparation of plans and specifications for a trail based on design requirements of Williams Pipeline and N.S.P. from Mallard Trail to the Highline Trail, or deny the project. G:cj/mallard trail memo Vaughn Donna Young 4472 Mallard Place; Eagan, Minnesota 55122 (651) 905-1017 September 30. 1999 C. J. Lille Cite of Eagan Parks and Recreation 3830 Pilot Knob Road Eagan. Minnesota 55122-1897 RE: Highline Trail Connection Dear CJ: I appreciate )our time and effort in visiting with me regarding the hghline trail corm H: a that would connect our neighborhood to the existing highline trail. At the present time, many fat : s n our neighborhood gain access to the trail through fording their own fc t I s tt~ the summer the vegetation gets quite high (mid chest), making it mop d t to enjo) There are various reasons the neighborhood would enjoy this trail. some of which are: 1) thei -a would give us quick access to the trail. Presently, we are about three blocks away in either direL . 1 c:,en though the trail is approximately 100-151) yards behind our homes. 2) The connection would alioN., the children that enjoy riding their bikes. or walking to school a safer, quicker ride to Thomas Lake Elcmcntarv. Presently, there are no sidewalks or cross walks that offer safety and allow children to cross the street until you connect up to where the trail connects to Thomas Lake Street. It is my understanding that in the cit} plans there is m-nti^n of the de • l l~*n•mt of this cone ctr;: As a neighborhood that would utilize and enjo)- this co- c it n to the highl t.r,i we ask Zola c > L:: n in making, this a part of your earliest plans as you are chop: mg which projects you will do this fall a 1 early next spring. I am including a list of neighbors that are in favor of the trail connection. This includes 100°,b of the residents on N. Mallard Trail and Mallard Place_ The support is unanimous in the desire to have the trail connection. If needed. 1 can seek out additional support from the many condominiums and homes on Mallard drive that would also benefit from the trail. I appreciate your consideration of this matter. If there is any additional information that would be helpful in your decision. please feel free to contact nne at (651 905-1017 Sincerely. Vat ;hh Young Enclosure (2) To the department of parks and recreation: We are interested in having the highline trail connection to our neighborhood. NAME ADDRESS C X-(t" c2 - im 147 qq { t -n ' `nth -°F W - J ~ d l 1 _ ti 7- P4 /(::7i -4- LAe,2 x Llq67 A '-L ~Vs Thomas Lake Woods Eagan Xc) pteo 4:,4/ //fjf 4 A-l,.'.E-a9"-~. ~ftr~klAn~ds g 11~ t A UU 16 15 Tl< f 17 14 -13 5 12 dr 1 aa,1 1 c, t OWN 0:=117 r 1 9 10 A r~s jt r / Node` TH E 91, ''881 r~ 1 z 1 1 ive Z' w " o car ti to ' p c° a ° ro J 57. C"i + W J r w qA -C N N r- N a o 0 0 * ®J 961 4. w ~s N, -p. (A 8 1 0 MALLARD 1. o o N ® 100.00 63.1 LSS ns in Z~ w ® N ° 6 1 cn Crt r W N } TID rQ j u EA Pm 4 .1 4 4 1 .2 794 y32.7 112.40 2.40 101.46 327.58 240.00 136.09 o P o, u r +D O 10° W N a190.00 707 O 1 1 i1 t 01' j 7• o°j j/ y 1r A m O +hh 9 S S 8 i t j Ln w v ai Ut t0 M qL -t ' r N 'b ey.T s0 S. PIPELINE EASE. PER DOC. NO. 425 9~ n 120.30 6 ' Z °69 319.97 76.1 t 167° OS 9.64 r 00 ® 225 6 '6tt X13 .32 3 1 w 30.86 '4 119.33 " jIQ,Qj p o r- - co y V2T7' l > to cn Q Qy i s na s N N r f cn cn v tt°Lx c~ ~x py a as N i 7 1 1, N 42. 68,00 31z N LA r ti tti 4` to rL s3 r Lg iv4 4 f b~ -s 1 0 ae 60.0 00 'mss ! ' a s sz~~ 0 0 DI Z r as y s~ t .tib` 6.3 A is ITi ' o ti 4y 4` N r®' J w ^a r A m4 ti as ?Q = r A v ar N . u u r'"y_ 1® `w w X14 4 f , .Cn~ T t ! : Y > ti ?O p°j " .cn rt? x w airy r4 r J }n ~w r~ s.~ , s J j 91 ro co IrP 91 rag . • ~ r 6 to 14 S, \2 'a 1 otr9` p-~ Y ®zbg N e ° ® N "'2 w as o g'.. rat cn rte o t tt ! 1 err C, rs o, a y CY) r $N r ¢ 3 ti • rrJ ~ 'b stn m; v ®v $ L a~ ~cF ~vb po ti ® r. r1 w ® Cs S cS' t v ®v na m rro Sx' 9'f L 9 3.33 w t a6 d0 Sb o 0.s 1 ss 16 230,59 262.74 Nl r lfl°0a L iL- 1 C T t ,tip ? 01, A z=ft- W.-- I',, NN. --N PA SN 7--N PA lit ~~g stab t ` ~~t~t} , cli a f ~ Ott: . 1 `~,4.~ ~ ~ _ y-'4 ~ i ~w ? tl CA Co Oak %0 '04 oil Jos 0 Is- ffr i' C2 `NN 0 `11 1%. NIN~ • / l -1, s 111 N" I~~.,,~`~ ~ti`; t o' .-Sly ro i ki Is- ; 0 via! cc: 0 I I 01 7 AD { - - i - { _ --a~H Ff, rl I/ IC I { z vs' - l- ; __T---1---r- I°' Cl -.4 r ~I ml I _ yT° --+---I---1-- m I 0 0 ! ro a CC" a - I I I r 1 I I I C) rF 0 _T '1_r f T ` %lD I'D WD %D v %D C) 41 m 1 1 1 w a 0 0 a- - as z 1 1 m Im -I t a r I j C, OR- 'M a r-i cy T-- --i---T- z 1 ID fF- -4 Gy I UI 1 1 41 co m 1 J___L_1__ r I 11 20-4 txz m 1 1 to 5E r1 -i 53 _ rd FT to r ! m 91 Q ° m 1 1 C3 C3 V) %0 0 r-~ v r a 0 0 0 um, n 0 X 00 --4 0 c-. r Do AD r Q r = s tj -4 CD r- C3 -a a = ®c1 m 11 m o 3C 0 > AD pf AD r L n Z to 3), 0 z C11 20 a cn it Z AD T - { rv m W m 1> C3 C14 C X AD cm --I r1 CITY OF EAGAN EXPENSE REPORT AS OF 09/30/99 CURRENT Y.T.D. BUDGET TO ANNUAL MONTH ACTUAL ACTUAL PERCENT OBJECT DESCRIPTION BUDGET ACTUAL EXPENSE VARIANCE EXPENDED FUND 328 PARK SITE ACQUISITION/DEVELOP 4250 DSCF T:RI & SUPPLIES 0.00 105.33 105.33 4257 SIGNS & S 1IPIAG MATERIAL 0.00 3,478.75 3,478.75 SUBTOTAL SUPPLIES,REPAIRS AND MTN 0.00 3,584.08 3,584.08 4311 LEGAL 0.00 131.30 131.30 SUBTOTAL OTHER SERVICES AND CHARGES 0.00 131.30 131.30 4510 LAND AND Lk9 IMPROVEMENTS 0.00 1,959.17 1,959.17 SUBTOTAL CAPITAL OUTLAY 0.00 1,959.17 1,959.17 4610 PROJECT-1----T--.-CT 0.00 (20, 062.52) (20, 062.52) 4616 PROJECT'-L 0.00 (1,272.50) (1,272.50) 4651 DESIGN 3ERING 0.00 6,486.62 6,486.62 4652 ENGINES PP-2K CONSTR 135,00 135.00 135.00 4653 G ING-T CONSTR 0,00 55.00 55.00 4654 UTILITIL I, CONSTR 0.00 244.90 244.90 4656 BUILDIl 36 7 RES PARK ST 0.00 12,624.84 12,624.84 4657 SEEDING I CONSTR 0,00 687.96 687.96 4659 GENERAL L7 "CAPINGj ISHILL 2,012.83 6,929.86 6,029.86 4660 PLAY EQUIF ---PARK CONSTR 0.00 3,,675.71 3,676.71 4661 ATHLETIC I- _.__NG-P K CN ,T- 0.00 1, 25.14 1,925.14 4662 SPECIAL F -)F3S1 NISHING PK 15.65 25,9.98.82 25,698.82 4 -3 TRAILS-PARK CONSTRUCTION 0.00 13,667.93 13,667..93 - _DT CONSTRUCTION PROJECTS 2,163.48 49,897.76 49,897.76 0 TRANSFER OUT 0.00 1,742.00 740.00 V TRANSFERS OUT 0.00 1 0,0 IU' 7 -ARK SITE ACQUISITION/DEVELO'P -T 2,163.48 57,312.31 57,312.31 CITY OF EAGAN Page 3 REVENUE REPORT AS OF 09/30/99 CURRENT Y.T.D. BUDGET TO ANNUAL MONTH ACTUAL ACTUAL PERCENT OBJECT DESCRIPTION BUDGET ACTUAL REVENUE VARIANCE RECEIVED FUND 328 PARK SITE ACQUISITION/DEVELOP 3855 PARK DEDICATION 66,169.60 521,150.44 521,150.44 SUBTOTAL CHARGES FOR SERVICES 66,169.60 521,150.44 521,150.44 3821 BUILDING RENT 750.00 4,050.00 4,050.00 3850 CONTRIBUTIONS AND DONATIONS 0.00 14,000.00 14,000.00 SUBTOTAL OTHER REVENUE 750.00 18,050.00 18,050.00 CITY OF EAGAN Page 4 REVENUE REPORT AS OF 09/30/99 CURRENT Y.T.D. BUDGET TO ANNUAL MONTH ACTUAL ACTUAL PERCENT OBJECT DESCRIPTION BUDGET ACTUAL REVENUE VARIANCE RECEIVED FUND PARK SITE ACQUISITION/DEVELOP TOTAL 66,919.60 539,200.44 539,200.44 MEMO city of eagan TO: City Adm_ • Hedges FROM: Finance Director/City Clerk ver e e DATE: September 21, 1999 SUBJECT: Cascade Bay Operating Results eeral I providing this information per your request. We have spent a great deal oft' time trying to determine a realistic and fair bottom line answer to the question of whether or not Cascade Bay was financially successful in its first year of operations. The City, of course, will not have any audited numbers that provide the outside, independent verification until early next spring. Until that time everything we sty, is subject to change by the auditors, although I do not expect any material adjust There are a couple of complicating factors in putting the numbers together at this point in time. Among them is the fact that while revenues are basically all in and recognized for the year (January 1, 1999 through December 31, 1999), certain expenses will continue on and other invoices may yet be received. We are estimating the on-going expenses to the end of 1999. Secondly, with construction and operations taking place at the same tir s it has been necessary to attempt to separate expenses to determine correct operata<mnal c :s versus construction costs. Finally, some operational costs relate to the initial star €u d will not be repeated every year. Those expenses, some of which are more obvious than others, have also been estimated and noted for special consideration. Revenues Current revenues recognized equal $980,000. Although that number is approximately $90,000 higher than the preliminary estimates made for planning pin ores, p_°f t deal of additional analysis is needed. Staff needs to review the effect off! Ci's 1 i policies, some of wh ich were changed aver the estimate was made, and other u clique circumstances. For example, the number of season passes sold per family, the after 5:00 rate, the no cost for children under 18 months the ratio of &Ily admissions versus season passes are all variables impacting the over all revenues. Also, the delayed opening, the extremely hot weather y and the fairly rainy year limpacted the revenues in some fashion. xeses Factoring out estimated $234,031 in capital and start up costs, year to date expenses equal $734,176. We are estimating additional $26,600 for the costs that will continue through 31, 1999. Total operating expenses are therefore estimated to be approximately $760,800. If those estimates are correct, there is $219,200 available first for debt service ($980,000-$760,800) and secondly for the Capital Replacement Reserve Account. Debt service obligations $159,447 for 1999 $50,000 to be allocated to the Capital Replacement Reserve Account. Total revenues equal $980,000 and total estimated expenses equal $970,300 generating a final positive balance of $9,700. on the City's objectives, that is essentially a breakeven Also, although they are not today's issues, depreciation will be charged the financial report and debt service will be handled differently, consequently the results presented the audited financial report will look somewhat different. Staff is reviewing operations to determine if there are any ways to reduce operating expenses in subsequent seasons without jeopardizing participant safety or the long-term success of the facility. I believe that these numbers are reasonable and one obviously can draw the conclusion that Cascade Bay was financially successful its first season. However, if anyone wants to take issue with that conclusion, they will also be able to say that it was not successful it should have been for any number of reasons. It seems to me that the final conclusion will be best and most fairly arrived at after a period of a few years when the facility has gone through a couple of cycles of operation. realize that this information is not particularly definitive and I would be happy to provide anything else that you think is reasonable or answer any other questions about the details, if desired. e TDirector/City Clerk Sube ct to approval ADVISORY PARKS COMMISSION EAGAN, MINNESOTA MINUTES OF REGULAR MEETING OF SEPTEMBER 20, 1999 A regular meeting of the Advisory Parks Commission was called to order at 7:00 p.m. on Monday, September 20, 1999 with the following Commission Members present: Joseph Bari, N. Mark Filipi, Kevin Gutknecht, Robert Kane, Jr., Bonnie Karson, George Kubik, Lee Markell, and John Rudolph. Commission Members Terry Davis, Barbara Johnson and Daryle Petersen were not present. Staff present included Ken Vraa, Director of Parks and Recreation; Jeff Asfahl, Superintendent of Recreation; Paul Olson, Superintendent of Parks; Gregg Hove, Fc,restry Supervisor; Eric MacBeth, Water Resources Coordinator; Paula Nowariak, Recreation Supervisor; Loudi Pi iu onie, Rec; L iti& n Supervisor; Sonja Rippe, Recreation Supervisor; Donna Tilsner, Recreation Supervisor; and Cherryl Mesko, Recording Secretary. APPROVAL OF AGENDA Director Vraa added Item 3, Duke Weeks Realty, under Other Business and Reports. George Kubik moved, John Rudolph seconded with all members voting in favor to accept the agenda as amended. MRPAAWARD PRESENTATION Fernando Fuentes from West St. Paul Parks and Recreation was present representing the MRPA Awards Committee. He presented an Award of Excellence, Honorable Mention, for the Lexington Diffley shelter building that was constructed using recycled beams from the old Fire Administration Building. Chairman Markell accepted the award on behalf of the Advisory Parks Commission. APPROVAL OF MINUTES OF AUGUST 16, 1999 George Kubik moved, John Rudolph seconded with all members voting in favor to accept the minutes of August 16, 1999 as presented. VISITORS TO BE HEARD There were no visitors that wished to address the Commission under this agenda item. DEPARTMENT HAPPENINGS Items highlighted by Director Vraa included the beginning of touch football, volleybal' '1 and preschool programs, phase 2 of Heine Pond improvements will be completed by Dakota County t r rust this year, the new look for the Eagan Seniors newsletter, colorcoating of the new and existing courts at Rahn F_.k, reconstruction of the bituminous pad at O'Leary Park tennis courts, and the closure of restrooms throughout the park system. CONSENT AGENDA George Kubik moved, Bonnie Karson seconded with all members voting in favor to make the following recommendations to the City Council: I . Oak Cliff 91h Addition - This development shall be responsible for a cash parks dedication and a cash trails dedication. 2. Diffley Plaza - This development shall be responsible for a cash parks dedication and a cash trails dedication. This development shall be responsible for on-site ponding to be located just west of the proposed Diffley Road entrance. Storm water should enter the southwest corner of the pond and exit the northeast comer of the pond. The pond shall have a minimum wet-storage volume of 2.15 acre-feet, surface area of 0.56 acres, and averaage depth of 3.87 feet. The pond shall incorporate a 10-foot wide aquatic bench extending from the NWL to one foot below the NWL. The side slopes of the pond below the aquatic bench shall be a 3:1 slope to a maximum depth of 10 feet. Advisory Parks Commission Minutes of Regular Meeting of September 20, 1999 Page 2 DEVELOPMENT PROPOSALS There were no development proposals for the Commission to review. OLD BUSINESS SOUTHERN LAKES PARK UPDATE As background, Director Vraa stated that Inver Grove Heights residents had requested that this neighborhood park be eliminated for scheduled use by EAA. Subsequently, a subcommittee of Inver Grove Heights Commission Members and Eagan Commission Member met to see if they might be able to find a middle ground. Chair Markell stated that neither Commission wanted to rush into a decision since the residential area is not fully developed. It is expected that Inver Grove Heights will meet with their residents again after which the two Commissions will get back together to discuss the issue further. Member Markel] added that this field would not be expected to be used by older/harder hitting players nor were there plans to schedule games at this site in 2000. Director Vraa stated- that Inver Grove Heights will be investigating the potential of other available fields in their community that could meet the needs of this neighborhood. It was also noted that during this past summer there were not enough children in this neighborhood participating in EAA to warrant scheduled use of an additional field. LEXINGTON POINT 14TH - TRAIL CHANGE REQUEST Director Vraa provided a brief background of this issue noting that the Commission first discussed development of this trail at their August meeting, There being several unresolved issues and insuffic is A i formation at that meeting, the item was deferred to an onsite meeting, Commi~sion Members were able to sce ?}ie ixarcr~ti;al alignment of the proposed trail and the developer was able to shcvvv M gibers where the street anti i uu e pad-, were to be located, Commission Members observed and noted that the vegetation on the shoreline to the east was at the water's edge and also noted that the distance from the curb to the high water level would be approximately 120 feet at several lots adjacent to the Pond JP-50. It became obvious that insufficient room existed for a trail in this location. It was noted that the enlargement of Pond JP-50, after the original trail plans were made, significantly impaired the ability to construct a trail between the pond and homes. During their on-site visit, Commission Members inquired about the potential of providing a trail easement between homes. Vraa continued that the new proposed trail alignment would provide a trail segment of about 700 feet and that a shorter 150 foot trail segment would be constructed at the same location that had been historically planned for. Member Kubik opined that this is a situation where Engineering and the developer won but Parks and Recreation lost a trail that should have been installed between the homes and pond. He added that he was not happy with the manner in which the developer handled this situation. Member Markell stated that originally the developer was responsible for a much longer trail. He asked i the same dollar amount would be applied to this trail improvement even though it is not as long. Director Vraa rc'~p lded that the dollars were deposited into an escrow account which will be used for the trail construction. Reiterating his concern with how this issue had changed from its original plan, Member Kubik suggesting watching future situations where this particular developer is involved so that it won't be repeated. Member Markell asked if there were other trail opportunities within this development. Director Vraa responded that this is the last phase of the original subdivision plat. Advisory Parks Commission Minutes of Regular Meeting of September 20, 1999 Page 3 Following further brief discussion, N. Mark Filipi moved, Bonnie Karson seconded a motion to accept the proposed trail alignment change as proposed by staff and outlined in the packet. Those voting Aye included Joseph Bari, N. Mark Filipi, Kevin Gutknecht, Robert Kane, Jr, Bonnie Karson, Lee Markell and John Rudolph. Commission Member Kubik voted Nay. The motion passed. NEW BUSINESS COMMUNITY PARK TASK FORCE UPDATE Director Vraa stated that the City Council had directed a task force to be organized to discuss the potential acquisition of the scenic enterprise property to be used for community events/festivals, etc. The second meeting is scheduled for Thursday, September 23 and member(s) of the Advisory Commission, although they have already attended one meeting, should officially be appointed to this task force. Director Vraa continued that each participant was to visit the property and visualize what types of events could occur on this site to begin to rc?~ rr~: an architectural program and space needs analysis. This issue is expected to go back to the City Council in Oct(d-,er to help determine how much property would be needed for festival events. Following further discussion, Bonnie Karson, Terry Davis, Lee Markell and Joseph Bari were recommended to continue their involvement with this task force. PARKS DEVELOPMENT UPDATE There were no parks development items for the Commission to review. WATER RESOURCES UPDATE Water Resources Coordinator MacBeth updated the Commission on the pipe issue at Schwanz Lake noting that Bonestroo will be working on a solution to the problem at no cost to the City. MacBeth also noted that a group from Texas would be using some of Eagan's lakes for an experimental herbicide program to control curly leaf. OTHER BUSINESS AND REPORTS SUMMER PROGRAM REPORTS Following a brief introduction by Superintendent Asfahl, Recreation Supervisor Nowariak provided an in- depth report of summer activities for which she is responsible. Her responsibilities encompassed youth and family programs and she highlighted the continued successful Summer in the Park/Wagonful O'Fun programs that saw 800 participants over the summer. Nowariak also provided background on the preschool and instructional programs along with the many varied camps offered to Eagan youth and concluded with outlining multiple issues that staff faces trying to facilitate the community's needs. Recreation Supervisor Rivamonte, responsible for youth development provided a recap of the multiple activities and programs offered at Wescott and Quarry for the families she services. Teen mentorship programs, preschool, summer lunch and junior summer fun were only a few of the many opportunities offered, which resulted in total program attendance of 8,042 for the summer. Similar to Nowariak's report, Rivamonte commented on the excellent staff helping to facilitate these programs. Recreation Supervisor Rippe, responsible for adult athletics reviewed another busy summer of activities. Summer softball saw 224 teams playing 1,650 games, sand volleyball had 13 teams, men's and women's tennis had 36 participants, co-rec team tennis had 18 teams registered and golf offerings were filled with residents asking for more. Rippe concluded with a successful concession operation at Northview helped by 6 weekend tournaments. Advisory Parks Commission Minutes of Regular Meeting of September 20, 1999 Page 4 Recreation Supervisor Tilsner, responsible for special events reviewed some of the events she was responsible for this past summer. Some of those included Evening in the Park series, Eagan Fun Run with 354 participants, baseball and softball clinics, softball camp, and fishing clinic. In addition, Tilsner was responsible for in-line skating, tennis lessons and involved in several community wide special events like Forever Green and Earth Day. Special events at Cascade Bay rounded out the hectic summer. Superintendent Asfahl concluded by adding some of the projects he was involved in including facilitating EAA requests for 1,900 soccer, 1,800 baseball and 1,000 softball players. Working with the Eagan Arts and Humanities Council to continue the growth of the Art House programs and the Friends of the Farm at Holz Farm rounded out a busy first summer. Several Commission Members thanked staff for their informative reports and their hard work to provide quality recreational opportunities to the community. THIRD QUARTER UPDATE OF 1999 GOALS Director Vraa introduced this item noting that the Commission had compiled a 1999 work program earlier in the year and he suggested that Members look at the list to see if there are any other issues they need to focus their attention on. Vraa added that at the August meeting, the question of parking lot standards was discussed and wanted to know how the Commission Members wished to proceed with that item. Member Markell suggested that since this item was introduced by Member Davis, and he was not present, that he be contacted to see how he envisioned this review to proceed. It was noted that the long term plans for Moonshine Park may need to be considered 7i.-w that Commission Members have had the opportunity to visit the site. Vraa also added that Discovery Paid. w,i-, ici<:T i from the list given Skyline Displays' decision to not proceed with that park. DUKE WEEKS REALTY Director Vraa stated that this development was scheduled for the August agenda, however the developer had not submitted all the information for this development to be reviewed. Subsequently, the developer chose to not be placed on the Advisory Parks agenda and wants to go directly to the City Council for approval. Last week a letter was received from the developer asking for a waiver of tree mitigation. Since this item was going to the City Council on September 21, Director Vraa wanted to keep the Commission updated. Member Kubik stated that this would be a dangerous precedent for the Council to set if a recommendation is made without Parks Commission review. Director Vraa stated that the City Council has the ability to make recommendations on a development without prior review by the Advisory Parks Commission, however they are aware that this item has jumped over the normal review process by the developer. Staff will keep the Commission updated on the Council's review of this development. ROUND TABLE Member Rudolph stated that a group has been put together to oversee the expansion of the camping facility at Lebanon Hills. He noted that there are some hotly contested issues with this proposal and would keep the Commission updated on any relevant issues that may arise. Member Rudolph provided an update of the Cedarvale Task Force noting that there will be a public open house scheduled to share the visions compiled by the task force for this area. Following public input, a recommendation will then proceed to the City Council for their consideration. Member Markell asked for an update of the Majestic Oaks development on Highway 3. He specifically wanted to know how closely the construction aligns to the development plan. Advisory Parks Commission Minutes of Regular Meeting of September 20, 1999 Page 5 Water Resources Coordinator MacBeth stated he met with the developer and the Engineering Division. He stated that in 1993 the wetland was delineated because of development. It has since been inundated, but it isn't known how much more horizontal inundation has occurred. MacBeth also stated that the edge of the boundary has been cleared of vegetation. It appears that research back to 1993 will need to be done regarding the do I i r c u t cz r: and then re- claim the site with erosion control and stabilization measures. Member Markell asked if the wetland has been filled, what are the consequences to the developer. Shouldn't the developer be completely responsible for re-establishing the site? Coordinator MacBeth stated that, technically speaking, the wetland hasn't been filled. Member Markell reiterated that the tree removal is an issue and that clearly the shoreline has been ripped out. Coordinator MacBeth stated that there will need to be further investigation into the situation an, he will bring that updated information back to the Commission. Director Vraa added that staff may go back to ti:,- d,-, ciop cent agreement to see if there was a requirement to stay back 30 feet from the delineated wetland. ADJOURNMENT With no further business to conduct, John Rudolph moved, N. Mark Filipi seconded with all members voting in favor to adjourn the meeting. The meeting was adjourned at 9:05 p.m. Secretary Date