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01/13/2005 - Advisory Parks & Recreation Commission AGENDA 5:30 PM ADVISORY PARKS COMMISSION CIP Workshop EAGAN, MINNESOTA Cor.2erence Room Thursday, January 13, 2005 7:00 PM Eagan Municipal Center City Council Chambers A. Call to Order and Pledge of Allegiance 7:00 pm B. Approval of Agenda 7:02 pm C. Approval of Minutes of Regular Meeting of December 20, 2004 7:03 pm D. Visitors to be Heard 7:04 pm E. Superintendent's Update and Department Happenings Pages 3-4 7:10 pm F. Consent Agenda 7:20 pm H. Development Proposals 7:21 pm 1. Old Business 7:22 pm J. New Business 7:23 pm K. Water Resources Update 7:24 pm L. Other Business and Reports (1) 20/20 Vision Update 7:30 pm (2) Caponi Art Park Update Pages 5-6 7:35 pm (3) Steepleichase EAW Update 7:37 pm (4) Subcommittee Updates 7:39 pm (5) Cascade Bay Update 7:40 pm M. Round Table 7:41 pm N. Adjournment 7:45 pm The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities, and employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or status with regard to public assistance. Auxiliary aids for disabled persons wishing to participate are available upon request at least 96 hours in advance of the event. If a notice of less than 96 hours is received, the City will attempt to provide the aids. ADVISORY COMMISSION 2004-2005 MEMBERS A~ Release TE PHONE TERM LAME AND ADDlvM T. Phone# START c P1R JOSEPH BARI 1999 651-454-8442 (H) 5/2005 3033 Timberwood Trail (3 yr. 1999) Eagan, MN 55121 (3 yr. 2002) ibaril(cDiuno.com PHIL BELFIO I 2002 651-905-0293 (H) 5/2006 3671 Canary Way (l yr. 2002) 763-287-7167 (W) Eagan, MN 55123 (3 yr, 2003) pbelforiQwsbengcom MARGO DANNER 2001 651/454-5688 (H) 5/2007 2037 Flint Lane (3 yr. 2001) Eagan, MN 55122 (3 yr. 2004) mrsmaaooQusfamily.net TERRY DAVIS 1997 651-452-2635 (H) 5/2006 4895 Safari Pass (3 yr. 1997) 651-310-8941 (W) (3 yr. 2000) 452-2152 Eagan, MN 55122-2690 (3 yr. 2003) (Home fax) terry.davis("' stpaul.com TSIVAD an,aol.com (home) MARK FILIPI May, 1997 651-602-1725 (W) 5/2007 836 Overlook Place (3 yr. 1998) 651-687-9866 (H) (3 yr. 2001) mark.filipi@metc.state.mn.us Eagan, MN 55123 (3 yr. 2004) DUANE L. HANSEN (alternate) May, 2004 952-894-9228 (W) 5/2005 3911 Denmark Ave (1 yr. 2004) 651-687-9566 (H) Eagan, MN 55123 hand 0comcast.net H ED L HI May, 2004 952-278-2629 (W) 5/2007 4361 Bear Path Trail (3 yr. 2004) 651-686-5273 (H) Eagan, MN 55122 m Iodhi(7a hotmail.com ELIZABETH PERRY (LIZA) 2002 651-452-3201 (H) 5/2005 3298 Rolling Hills Drive (3 yr. 2002) 651-994-8808 (W) Eagan, MN 55121 Iperr 64 a)hotmail.com DOROTHY PETERSON 2000 651-454-6532 (H) 5/2007 4337 Sequoia Drive (3 yr. 2000) Eagan, MN 55122 (3 yr. 2004) norsk4337Qiuno.com RICHARD PLETCHER 2001 651-687-9177 (H) 5/2005 1074 Northview Park (1 yr. 2001) Eagan, MN 55123 (3 yr. 2002) richard.pletcher(o-),usarc-emh2.ary.mil Eagan City Staff E -Mail: cmesko9ci.eagan.mn.us palsongci.eagan.mn.us jasfahl@ci.eagammnus gho~agan.mn.us emacbeth9ci.eagan.mn.us 9-16-04 Phone #651-67S-5505 (Cherryi's # after 4:30 p.m.) Eagan Parks and Recreation Phone Number: 651-675-5544 Eagan Parks and Recreation Staff E- ail Administration: Cherry) Mesko cmesko@ci.eagan.mn.us Paul Olson polson@ci.eagan.mn.us Jeff As Pahl iasfahl@ci.eagan.mn.us Forestry: Gregg Hove ghove@ci.eagan.mn.us Water Resources: Eric Macbeth emacbeth@ci.eagan.mnus Recreation Staff: Paula Nowariak pnowariak@ci.eagan.mn.us Sonya Rippe srippe@ci.eagan.mn.us Cathy Bolduc cbolduc@ci.eagan.mn.us Holly Champlin hchamplin@ci.eagan.mn.us Colleen Callahan ccalahan@ci.eagan.mn.us Cascade Bay: Civic Arena: Mark Vaughan mvavghan@ci.eagan.mn.us Community Center: Sandy Breuer sbreuer@ct.gaggn.mn.us ADVISORY COMMISSION 2004-2005 MEETING SCHEDULE May June July Aug Sept Oct Nov Dec Jan Feb Mar Apr May NAME 17 14 19 16 20 18 15 20 13* 14 14 18 16 Joseph Bari x X X Phil Belfiori 0* X X 0* Margo Danner x X Terry Davis x X 0* X X x N. Mark Filipi 0* X X X Duane Hansen 0* Muhammad Lodhi x X X 0* X X Elizabeth Perry x x x x 0* 0 Dorothy Peterson x 0* X 0* X Richard Pletcher x X X = present O = absent O" = notified staff of absence prior to meeting L X Recreation Sub-Committee Natural Resources Sub-Committee Acauisition1Dc•vvelopment Sub-Committee Terry Davis Mark Filipi Terry Davis Joe Bari Phil Belfiori Dorothy Peterson Muhammad Lodhi Joe Bari Richard Pletcher Duane Hansen Elizabeth Perry Margo Danner Liaison to Holz Farm Study NE Eagan Study Master Plan - Large Group Dorothy Peterson Richard Pletcher Mark Filipi Elizabeth Perry Joe Bari Margo Danner Mohammed Lohdi UPCOMING MEETINGS: OPEN ISSUES Holz Farm NRHP Preliminary Evaluation January 10-14: Park System Plan Public Meetings (Time, Location TBD) Parks Master Plan Review Volunteer Recognition Methodology PARK SYSTEM PLAN MEETINGS • *January 10-14: TBD - Public Meetings • *January 11: TBD - Commission/Council Update "January 12: TBD - Large Group *Tentative dates - subject to change TO: ADVISORY PARKS COMMISSION FRO : PARKS AND RECREATION STAFF DATE: JANUARY 10, 2005 The Advisory Commission will meet in a workshop session beginning at 5:30 p.m. to begin the preliminary review of the CIP. Because many of you will be arriving right from work we will have a light lunch so that we can work through to the regular meeting at 7:00 pm. ITEM A: Call to order ITEM B: Approval of agenda ITEM C: Approval of minutes of December 20, 2004 ITEM D: Visitors to be Heard ITEM E: Superintendent's Update and Department Happenings Staff will review several items of interest to the Commission and community. ITEM F: Consent Agenda There are no Consent Agenda items. ITEM G: Development Proposals There are no Development Agenda items. ITEM H: Old Business There are no Old Business items. ITEM I: New Business There are no New Business items ITEM K: Water Resources Update Water Resources Coordinator Macbeth will provide any additional information relative to the Water Resources division. ITEM L: Other Business and Reports 1. An update of the 20/20 Vision planning process will remain on the agenda each month to provide an overview for the entire commission. 2. Staff will provide a brief verbal update on the recent Council action regarding the Caponi Park and Steeplechase (Diamond T) development. 3. If subcommittees have met since the December meeting it would be appropriate to provide and update. 1 4. Commission members have requested an update of Cascade Bay's 2004 season. A detailed report will be incorporated into an overall facilities update in March but in the meantime, attached is a brief overview provided to the City Council during the 2005 budget review. ITEM M: Round Table Any items of concern that might be placed on upcoming agendas or items of interest will be identified. ITEM N: Adjournment 2 JANUARY 2005 DEPARTMENT HAPPENINGS Recreation Division: • The Eagan Senior Program Advisory Board began its second year on January 7, 2005. With four returning and three new Board members there will be a great blend of new ideas and history. • The second year of adapted basketball began the first Sunday in January with more than 18 kids in the program. Staff are planning softball, track and tennis programs for the spring and summer months. • More than 50 seniors from Apple Valley, Eagan and Farmington attended the Lorie Line concert on Monday, December 20 for a holiday concert. Lorie Line is a wonderful entertainer according to the attendees. • Eagan Parks and Recreation will be working with the Commons on Marice on the annual Eagan Fun Run. With their help there will be more entertainment and vendors on site to share health information and hopefully attract more seniors for the walk. • The winter leagues are underway for the 2005 season. There are a total of 141 teams participating in four sports with 20 leagues 6 days a week. The outdoor leagues will wrap up by the middle of February, while the indoor leagues will play into March. • Spring Basketball and Volleyball leagues will be offered again for a 2nd year at the Eagan Community Center. Information will be available by the beginning of February. • The summer softball season is right around the corner with information being mailed out to returning and interested teams by the beginning of February. • Preparations are underway for the Family Skating Extravaganza scheduled for Sunday January 30`h from 1:00 - 4:00 pm on the Family Skating Pond at the Eagan Community Center and Central Park location. This event will offer a skating exposition provided by the Eagan Ice Crystal Figure Skating Club. The event will then offer free skating instruction by Eagan Skating School personnel. • Planning is well underway for utilization of ball fields for this coming spring/ summer season. 2004 hosted 42 special event permits at Eagan facilities. All indications thus far, suggest as similar demand. • Over the holiday break, a BOG (Blast/Open Gym) day was held at the Eagan Community Center. A total of 29 youth ages 6-11 participated in an afternoon of fun in the Blast and Open gym activities. The next BOG day is scheduled for Monday, January 17 from 1-4 pm. • The Eagan Community Center was also the site of a MN Timberwolves Basketball Clinic. Approx. 75 youth from the metro area attended. • The next Family Play Day will be held on Sunday, Jan. 23. "Let it Snow!" is the theme. A craft, games, story and a treat are on the agenda. Pre-registration is required by Jan. 17. • A trip to Sesame Street Live at Target Center is planned for Friday, January 21. 50 parents and children from Eagan, Inver Grove Heights and Rosemount will be attending. • Snow Daze will be held on Saturday, February 5 at Trapp Farm Park between the hours of 11:00 am and 4:00 pm. Eagan residents are encouraged to Come Out and Play this winter with Dog sled rides, tubing and ice fishing. The fee is $3 per person. • The Outdoor Skating sites are seeing some great attendance so far this winter. The first parks opened on Dec. 23. All sites were open on December 28. New Years weekend brought some interesting weather with 50 degrees and sleet, thunder and lighting. ...so we closed early on 2 days, but with the great help of the maintenance workers, we were able to open on time on Jan.2 • The Trapp Farm Park Tubing Hill has not been able to open for the season yet. It typically takes a 6-8" base of snow in order to open. Think SNOW! 3 Parks Division • In spite of the slow/warm start to the season, most of the skating rinks opened for business during the winter holiday. This was primarily due to an aggressive overnight campaign implemented just prior to the holidays. Crews are now working a 6 AM to 2:30 PM schedule. An additional cleaning and flooding of the "A" sites is done Saturday evenings, weather permitting, or for scheduled special events. • The designated skating pond in Central Park, behind the ECC, is open once again. A new feature is a lighted tree installed on the ice. This is the pond is the only exception to the City policy of not providing skating rinks on ponds. An on ice event is planned for late January at the ECC pond. • The department has renewed a contract with Lifeworks Inc for the provision of limited custodial work at park buildings. Lifeworks provides work opportunities for challenged adults. This will be the 14th year of the contract. • The department will be entering into a contract with Dakota County for the provision of snow grooming services on an as needed basis for the Trapp Farm tubing hill. • A number of staff from the Parks and Forestry Divisions recently attended the Minnesota Green Industries Expo held at the Mpls Convention Center. The show features speakers and vendors from throughout the Country. Eagan's 2 park supervisors, Paul Graham and Steve Taylor, were invited to participate on a panel discussing the use of seasonal employees. • A new Park Maintenance Worker position, assigned to the Forestry Division was approved for 2005. The new person will assume responsibilities for many of the landscape maintenance activities. Advertising will begin soon. The new person will begin in early April. • The process of ordering equipment approved in the 2005 equipment fund has begun. The City most often purchases directly from vendors through a variety of pool contracts. This saves not only time but significant money. On the park "list" is the replacement of several aged vehicles, most prominent being a 2800 gallon tanker used for watering and flooding, as well as mowers and an additional small dump style truck. • As of January 1, 2005, the zero phosphorus lawn fertilizer restrictions that have been effective in the 7-county Twin Cities metro area were extended statewide. As the first such legislation in the U.S., the new law prohibits application of lawn fertilizer that contains phosphorus unless the homeowner provides a soil test indicating phosphorus is needed, but a retest would be required after three years. Agricultural lands, new sod, and golf courses are exempted. The law only restricts the use, not the sale, of phosphorus lawn fertilizers. According to soil experts, 70 percent of Minnesota soils don't need supplemental phosphorus to make plants grow or keep grass green. One pound of phosphorus can produce 350 to 700 pounds of algae in a lake. 4 WRITTEN NARRATIVE FOR SUBDIVISION AND PLATTING APPLICATION FOR THE CAPONI ART PARK Overview: The Trust for Public Land ("TPL") seeks to subdivide a 40-acre parcel on the south side of Diffley Road currently owned by Anthony and Cheryl Caponi into two parcels: a 20-acre parcel to be purchased by TPL and sold to the City of Eagan, and another 20-acre parcel to be sold to the Caponi Art Park Corporation, a nonprofit. Pursuant to the City's request, TPL also seeks to plat these two 20-acre parcels, as well as the two 10-acre parcels on the north side of Diffley Road currently owned by the Caponis. The Northeast 10-acre parcel will be purchased by TPL and sold to the City. The Northwest 10-acre parcel will be sold to the Caponi Art Park Corporation with the Capons retaining a life estate. All of the 60 acres will be operated as an art park pursuant to various agreements between the parties. Comprehensive Guide Plan: The existing and proposed designations are park. Zoning: The current and proposed designations are park. Timing: We would like to complete the subdivision and platting as soon as possible and sell the South 20-acre and Northeast 10-acre parcels to the City, with closing to occur on all of the parcels in late February or early March. Existing Land Uses: The 60 acres is currently operated as an art park. The Capons also have their residence and workshop on the property. Surrounding Land Uses and Zoning: The surrounding land uses and zoning are: park to the north, and to the east of the South 40; residential to the west and south, and on the northeast comer of the South 40 and to the northeast of the Northeast 10; planned development to the southeast of the South 40; and agricultural to the east of the Northeast 10. f ~S Cv. P° C M.A Fpj t<~;54 $ d x ? Fm , £~gqkkl~a£ sa-FtaE I > NE: 6q8 ° LLg "y8 ~e t[r;; i+E¢~R¢SF Al 22 Q n " aFd`P'sd~= as 3i E ~9 8 !a E•~. d t~ ~i ~R.A, ~,L M1 Yeg-8'te E4 U s`s Cpi~p O 7 ~ ya~~gk, ~p ~ai;:za..af ~ :c Yc gF~gF $ ~ s ~ ~S RF~~ ~•••-+e 9 Ei~~P Ca 6i.i~ ~ Es F fz A ( 7~ f lyt/ F fi T 1 h „ ~ F ~ it ~ \ •t € ~ ( ~ £ F s''~ ~t?! \ 3ron ,wxs '•\\,^\p it !,?f G ~~.x x t q Mir 'i ^4j JE ~v.~ - _ i kr,,,:•4 - ~ i`~ }1 ~,.r~\,• , . if. \ ti~ ..rte ~ _ ` / ,i 1ks.'-:1 tlE~ IF F s~j \d \ 1Y•- 3 . rf l > r .J£ PR t _ o \ •.~.,u. spy„:^~~/ //6'"' GR.'d_}' F .j~l a T~•1' qi Subject to ap rp oval ADVISORY PARKS COMMISSION EAGAN, MINNESOTA MINUTES OF REGULAR MEETING OF DECEMBER 20, 2004 A regular meeting of the Advisory Parks Commission was called to order at 7:00 p.m. on December 20, 2004 with the following Commission Members present: Joe Bari, Phil Belfiori, Margo Danner, Terry Davis, N. Mark Filipi, Duane Hansen, Muhammad Lodhi, Dorothy Peterson and Richard Pletcher. Member Perry was not present. Staff present included Paul Olson, Supervisor of Parks; , Gregg Hove, City Forester; Colleen Calahan, Youth Development Coordinator and Lori Kimball, Recording Secretary. APPROVAL OF AGENDA Member Danner moved, Member Filipi seconded with all members voting in favor to accept the agenda as presented. APPROVAL OF MINUTES OF NOVEMBER 1S, 2003 Member Pletcher asked that Page 2, Paragraph 2 of the minutes be amended to state that although he agreed that workspace and class size are limited at the Art House he did not necessarily agree that an out building for the kiln is appropriate. Member Danner also asked that the minutes include questions she asked Cherryl Mesko regarding Cascade Bay and volunteer recognition. Member Pletcher moved, Member Filipi seconded, with all present members voting to approve the November 15, 2004 minutes as amended. VISITORS TO BE HEARD There were no visitors that wished to address the Commission. SUPERINTENDENT'S UPDATE AND DEPARTMENT HAPPENINGS Superintendent Paul Olson provided an overview of activities in the Parks and Recreation divisions and informed the audience that paved hockey rinks at Goat Hill, Rahn, Quarry and Sky Hill Park will open for ice skating on December 23. Superintendent Olson reminded viewers that snowmobiling in City parks is not allowed. Member Bari asked for clarification of the city ordinance regarding citywide snowmobile use. Olson clarified the general policies pertaining to snowmobile use within city limits. CONSENT AGENDA Prior to discussing consent agenda items, Superintendent Olson shared information about a developer who deserved recognition for choosing to leave green space. Olson described Cedar Bluffs as a two-office warehouse. City code allows 354 parking stalls but the developer chose to develop only 197 now and leave the rest as green space, with the option to add 160 more spaces if needed. On behalf of the APrC, Chair Davis praised the developers of Cedar Bluffs for their choice. Davis referred to efforts made by the APrC and Planning Commission to revise the statue that would encourage developers to make this type of choice. Advisory Parks Commission Minutes of Regular Meeting of December 20, 2004 Page 2 Member Peterson moved, member Pletcher seconded with all present members voting to make the following recommendations to the City Council: • Wings Addition 1. This proposal shall be responsible for a cash parks dedication. 2. This proposal shall be responsible for a cash trails dedication. 3. The pond should have a minimum treatment volume of 0.39 acre-feet and a minimum surface area of 0.20 acres. The pond should be designed using NURP standards including a 10:1 aquatic bench from the normal water level and an outlet structure acceptable to City Engineering. • Cedar Bluffs Business Park 1. This proposal shall be responsible for a cash parks dedication. 2. This proposal shall be responsible for a cash trails dedication. 3. The applicant shall fulfill required tree preservation mitigation through the installation of forty- eight (48) Category B trees, or an equivalent combination of Category B and Category C trees. 4. The stormwater pond should be construct ed with a minimum wet-pond volume of 1.8 acre-feet and a minimum area of 0.50 acres. It should have a 10:1 aquatic bench and outlet skimmer according to City design standards. DEVELOPMENT PROPOSALS There was no information to share regarding development proposals at this time. OLD BUSINESS There were no items for the APrC to review under Old Business NEW BUSINESS There were no items for the APrC to review under New Business. WATER RESOURCES UPDATE Water Resources update was presented as part of Department Happenings OTHER BUSINESS AND REPORTS QUARTERLY RECREATION DIVISION REPORT Youth Development Coordinator Colleen Callahan presented a quarterly update for Adults Sports, Community Events, Preschool, Seniors, Youth and Family, and Teens. Callahan stated the philosophy for the Parks and Recreation department is "Come Out and Play". She presented photos and statistics as noted in the Quarterly Recreation Division Report. Callahan discussed how The Oasis in Eagan and other teen centers cross promote each other by sharing trips and providing information to kids about other city's teen centers. Discussion revolved around the desire of the teens to have a coffee bar in the teen center. Member Peterson asked if this was permissible with City Council. Callahan answered that the Teens were still investigating the cost and feasibility of having a coffee bar. Member Danner asked how this would be funded. Callahan responded that if it is determined feasible there are adults in the community who are willing to work with the teens on grant opportunities. Advisory Parks Commission Minutes of Regular Meeting of December 20, 2004 Page 3 Chair Davis noted that many of the programs based out of the Eagan Community Center could not have been offered before. Benefits of the Community Center were discussed, including more hours for Senior and Teen gatherings. Callahan asked for feedback from the APrC regarding the new format of the Quarterly Recreation update. Previous updates involved all recreation supervisors being present. Callahan presented for all other supervisors and the supervisors plan for each to take a turn representing the others. Member Peterson replied she appreciated seeing the activity on the photos rather than just hearing numbers and statistics. Chair Davis agreed the format was more comfortable. Superintendent Olson said that additional comments from commission members could be entailed to Superintendent Asfahl or Colleen Callahan. SHADE TREE DISEASE PROGRAM UP City Forester, Gregg Hove an annual overview and education of Oak Wilt and Dutch Elm disease, which are the main challenges for trees in Eagan. Hove said the main goal is to keep the disease problem manageable. Hove cited that three pests are on the increase in the U.S. that will harm or destroy trees. These pests are usually brought in on ships or pallets shipped in from other areas. Gypsy moths, Asian Longhorn Beetle and Emerald Ash Borer are not active in Eagan at this time but have been found in other states. Hove passed around a piece of wood that had been a nesting area for Asian Longhorn Beetles, pointing out that one tree can house tens of thousands of these pests. Hove presented photos of groups of trees, showing an area infected with Oak Wilt. Discussion evolved around the symptoms, transfer of disease and growth of infected trees. Hove also discussed buckthorn, telling the audience that buckthorn should not be cut down but should be sprayed with Round Up or a similar foliage killer. He also said the "tin can method" works. By placing a tin can over the plant it will die due to lack of sun. ROUND TABLE Superintendent Olson gave an update of the Park Site fund, explaining the dollar figures as listed in the update. It was noted that the next APrC meeting will take place on Thursday, January 13 at 5:30 duc to the offices being closed on Martin Luther King day on the regularly scheduled meeting day. ADJOURNMENT With no further business to conduct, Member Danner moved, Chair Davis seconded with all members voting in favor to adjourn the meeting. The meeting was adjourned at 8:30 p.m. Secretary Date Minutes drafted by Lori Kimball