09/19/2005 - Advisory Parks & Recreation Commission
AGE A Worksli ,p
ADVISORY PARKS COMMISSION 5:30 pm with consultant to
EAGAN, MINNESOTA review the 20/20 Vision Plan
Monday, September 19, 2005 The Eagan Room
7:00 PM
Eagan Municipal Center
City Council Chambers
A. Call to Order and Pledge of Allegiance 7:00 pm
B. Approval of Agenda 7:02 pm
C. Approval of Minutes of Regular Meeting of August 15, 2005 and 7:04 pm
Special Meeting of September 1, 2005
D. Visitors to be Heard 7:05 pm
(1) EAA Travel Baseball Representatives
E, Superintendent's Update and Department Happenings Pages 3-6 7:10 pm
F. Consent Agenda 7:25 pm
G. Development Agenda 7:26 pm
H. Old Business 7:27 pm
I. New Business
(1) Tower Lease Request for Highline Trail Pages 7-8 7:30 pm
J. Water Resources Update
(1) Water Quality Management Plan Task Force Update 7:35 pm
K. Other Business and Reports
(1) Subcommittee Updates 7:45 pm
(2) Communications 7:50 pm
o Resident Request to Place a Peace Pole at Central Park Pages 9-10
o Resident Request to Open Restrooms Longer Page 11
o Resident Letter of Appreciation Page 12
o Softball Evaluation Results Pages 13-19
L. Round Table 8:00 pm
M. Adjournment 8:05 pm
The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities, and
employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or
status with regard to public assistance. Auxiliary aids for disabled persons wishing to participate are available upon request at least 96
hours in advance of the event. If a notice of less than 96 hours is received, the City will attempt to provide the aids.
ADVISORY PARKS CJ i I'd
20054006 MFI: s E aERS
NAME AND ADDRESS TERM TELEPHONE TERM
START EXPIRES
JOSEPH BARD 1999 651-454-8442 (H) 5/2008
3033 Timberwood Trail (3 yr. 1999)
Eagan, MN 55121 (3 yr. 200) ibariltciuno.com
(3 yr. 2005)
PHIL BELFIORI 2002 651-905-0293 (H) 5/2006
3671 Canary Way (1yr. 2002) 763-287-7167 (W)
MN 55123 (3 yr, 2003) pbelfiori@wsbeng.com
Eagan,
MARGO DANNER 2001 651/454-5688 (H) 5/2007
2037 Flint Lane (3 yr. 2001)
Eagan, MN 55122 (3 yr. 2004) mrsmagoo@usfamily.net
TERRY DAVIS (Chair) 1997 651-452-2635 (H) 5/2006
4895 Safari Pass (3 yr. 1997) 651-310-8941 (W)
Eagan, MN 55122-2690 (3 r. 2000 yr. 2003) 452-2152 (Home fax)
terry.davis@stpaul.com
TSIVAD aol.com home
N. MARK FILIPI May, 1997 651-602-1725 (W) 5/2007
836 Overlook Place (3 yr. 1998) 651-687-9866 (H)
(3 yr. 2001) mark.Filipi(c metc.state.mn.us
Eagan, MN 55123 (3 yr. 2004)
DUANE L. HANSEN May, 2004 952-894-9228 (W) 5/2008
3911 Denmark Ave (1 yr. 2004) 651-687-9566 (H)
Eagan, MN 55123 (3 yr. 2005) hand00c comcast.net
MUHAMMEDLODHI May, 2004 952-278-2629 (W) 5/2007
4361 Bear Path Trail (3 yr. 2004) 651-686-5273 (H)
Eagan, MN 55122 m lodhiCa?hotmail.com
DOROTHY PETERSON (Vice Chair) 2000 651-454-6532 (H) 5/2006
4337 Sequoia Drive (3 yr. 2000)
Eagan, MN 55122 (3 yr. 2003) norsk4337 a>'uno.com
RICHARD PL ETCHER (Secretary) 2001 651-687-9177 (H) 5/2008
1074 Northview Park (1 yr. 2001)
Eagan, MN 55123 (3 yr. 2002) richard.pletcher(a?usarc-emh2.army.mil
(3 yr. 2005)
RYAN ZIPF (alternate) 2005 651-686-2958 (H) 5/2006
4721 Pebble Beach Way (1 yr. 2005) 651-281-1275 (W)
Eagan, MN 55123 rzipf@lmnc.org
Eagan City Staff E- ail:
isiohnson@cityofeagan.com cmesko@citvofeaci an.com polson@cityofeagan.com
iasfahl@cityofeagan.com ghove@cityofeagan.com emacbeth@cityofeaaan.cam 9-14-05
Phone #651-675-5505 (Cherryl's # after 4:30 p.m.)
Eagan Parks and Recreation Phone Number: 651-675-5500
Eagan Parks and Recreation Staff E- ail
Director
Juli Seydell Johnson jsiohnson@cityofeagan.co
Administration:
Cherry) Mesko cmesko@cityofeagan.com
Paul Olson polson@cityofeagan.com
Jeff Asfahl iasfahl@cityofeaan.com
Forestr
Gregg Hove ghove@ctyofeagan.com
Water Resources:
Eric Macbeth emacbethCcDcityofeagqn.com
Recreation Staff:
Paula Nowariak vnowariak@citvofeag n.com
Sonya Rippe sri e 2cityoeagan. co
Cathy Bolduc cbolduc@cityofeagan.com
Holly Champlin hchamplin@cityofeagan.com
Colleen Callahan ccallahan@cityofeagan.com
unicipal Ca pus Facilities:
Mark Vaughan mvaughan@cityofeagan.com
Community Center:
Sandy Breuer sbreuer@citvofeaaan.com
ADVISORY PARKS COMMISSION
2005-06 MEETING SCHEDULE
NAME May June July Aug Sept Oct Nov Dec Jan Feb Mar April
16 20 18 15 19 17 14 19 12* 20 20 17
Joseph Bari
Phil Belfiori x 0 X
Margo Danner
Terry Davis (Chair) X X
N. Mark Filipi x X
Duane L. Hansen x X X
Muharnmed Lodhi x
Dorothy Peterson x x
(Vice Chair)
Richard Pletcher 0
Secrete
Ryan Zipf (alternate) X X X
LX = present 0 = absent 0* = notified staff of absence prior to meeting
Recreation Sub-Committee Natural Resources Sub-Committee Acquisition/DE op,: rit Sub-Committee
Richard Pletcher Muhammed Lodhi Dorothy Peterson
Ryan Zipf Mark Filipi Margo Danner
Terry Davis Duane Hansen Joe Ban
Joe Bari Phil Belfiori Terry Davis
UPCOMING MEETINGS: OPEN ISSUES
Holz Farm NRHP Preliminary Evaluation
Sept 19: 5:30 pm - Workshop to review the 20/20 Vision plan (including Parks Master Plan Review
comments) with the consultant. Volunteer Recognition Methodology
Sept. 26: Workshop to continue review of 20/20 Vision Plan
5:30 pm - Moonshine Park
October: Subsequent workshops as necessary to continue review of
20/20 Vision Plan
Nov. 7: Tentative workshop with City Council to review 20/20 Plan
City of eagan MEMO
TO: ADVISORY PARKS COMMISSION
FROM: JULI SEYDELL JOHNSON, DIRECTOR OF PARKS AND RECREATION
DATE: SEPTEMBER 16, 2005
SUBJECT: SEPTE B 19, 2005 MEETING AGENDA
At 5:30 p the Commission will meet in the Eagan Room with Bill Beckner, the 20/20 Vision Plan
consultant to review the plan and to respond to Commission questions before the APrC meets with
the City Council at a workshop session.
ITEM A Call to Order
ITEM B: Approval of Agenda
ITEM C: Approval of Minutes.
The APrC will review minutes from the August 15, 2005 regular meeting and the
September 1, 2005 special meeting.
ITEM Visitors to be Heard.
Pat Marsh and Lynn Estes, representing EAA travel baseball, will be present to
address the Commission.
ITEM E: Superintendent's Updates and Department Happenings.
A brief overview of each division's activities over the past month is provided in
the packet.
ITEM F: Consent Agenda
There are no items that require Commission discussion.
ITEM G: Development Agenda
There are no items that require Commission discussion
ITEM H: Old Business
There are no items that require Commission discussion.
ITEM 1: New Business
T-Mobile is requesting approval from the APrC to move forward with lease
negotiations with the City of Eagan to install a cellular communications facility on
an Excel Power Tower located along the Highline Trail. A detailed memo is
enclosed for your review.
ITEM J: Water Resources Update
Water Resources Coordinator Macbeth will provide information relative to the
Water Resources division.
ITEM K: Other Business and Reports
1. Subcommittee Updates - If there were any meetings between August 15 and
September 19 an update to the entire commission would be appropriate.
2. Communications.
a. Included in the packet is a request from a resident to place a peace pole
within Central Park.
b. Included in the packet is a request from a resident to extend the dates
when restrooms are open in various park buildings.
c. Included is a letter from Mike and Jo Martin sharing their positive
experience at the Blackhawk Park pavilion.
d. Included for your information is the annual softball evaluation analysis
provided by Recreation Supervisor Rippe.
ITEM L: Round Table
Any items of concern that might be placed on upcoming agendas or items of
interest will be identified.
ITEM M: Adjournment
2.-
DEPARTMENT HAPPENINGS
SEPTEMBER 19, 2005
RECREATION DIVISION
1. Fall sports for adults are in full swing. The following is an overview of the fall programs:
a. Fall softball is in the fifth week of the season. There are 81 teams participating at
Northview Athletic Fields on Monday through Thursday evenings.
b. Touch football started on Wednesday, September 7 at Goat Hill Park. There are 8 teams
participating along with 3 seasonal officials working this program.
c. Basketball and Volleyball leagues start the week of September 19. The following is a
league list with team numbers and locations.
? Men's 5-on-5 Basketball - 24 teams
? Women's Volleyball - 16 teams
? Men's Volleyball - 7 teams
? Co-ed Recreational Volleyball - 8 teams
e Co-ed Power Volleyball - 6 teams
Co-ed Beginning Officiated - 15 teams
2. Northview Concessions is still open for operations during the fall softball season. There is
one more tournament to be held before the concession season wraps up. On September 24-
25, Northview will be host to the Fall Girls Fastpitch State Tournament.
3. Eagan Parks & Recreation will be hosting the MRPA Men's Touch Football State
Tournament at Northview Athletic Fields on October 15-16, 2005.
4. Youth with disabilities ended their track program at the end of August and then began soccer
the second week in September. Twenty-three kids are enrolled in the soccer program. In the
near future Eagan Parks & Recreation is hopeful to offer an art class through the Eagan Art
House. Future endeavors may also include an adapted bowling program.
5. The 1st ever South of the River Senior Expo, offered by Eagan Parks & Recreation is taking
place on Monday, Sept 19 from 2:00 pm to 5:00 pm. More than 40 area vendors in areas such
as wellness, housing, prevention, recreation and more will be at the Eagan Community
Center. There is no admission fee for this program.
6. Plans are in the works for the 2005 Halloween Hodgepodge. Volunteer calls are coming in
and staff are planning the terrifyingly fun details for the annual event, which will be held on
Sunday, October 30 at the Eagan Community Center.
7. Friends of the Farm will host the annual Lone Oak Days celebration at Holz Farm this
coming Saturday Sept. 24 and Sunday Sept. 25`h. This is a great family event! Free admission
8. Eagan Art House programs continue to flourish. To meet the demand for space this fall, many
programs have been designed to be held at Moonshine Park as well as plans for Teens at the
Oasis and for Seniors in the Lone Oak room.
9. Fall youth athletic association programs are all underway. We continue to see growth in
baseball and softball programs for youth during the fall months as well.
10. Fall Preschool is off and running! Over 300 preschoolers are registered this session. Field
Trips to the Apple Orchard, Firefighter visits, and an Art show are all planned for this
session.
11. Twelve staff are working this year to run the Preschool programs at Goat Hill Park, Bridle
Ridge Park, Rahn Park, Sky Hill Park and at the Community Center.
12. Kim Maxwell, from Once Upon a Star Pizzazz Parties will be running a Snow White Party
for Parks and Recreation on Saturday, September 24 at the Community Center. Sleeping
Beauty and Mrs. Claus will be coming in later months!
PARKS AND FORESTRY DIVISION
13. Damage to parks from the heavy rains and winds of September 12 appears to have been
limited to the central quadrant of the City with Berry Patch Park sustaining a considerable
number of downed trees, possibly from a "down-burst" of wind. Staff has worked with
several neighbors to arrange for contractual removal of the largest trees. Trees were also
down near the Deerwood rental house. Staff will be working with the Street Department on
mitigating some boulevard tree damage.
14. The County Sentence to Service crews are working on several landscape mulching projects,
most noticeably in the Cedar Grove area.
15. Staff designed and installed a new water garden feature adjacent to the Community Center-
assistance was coordinated with Parks, Streets and ECC staff. The original design of the
parking lot was causing several landscape beds to become saturated, killing the plants.
16. With fall comes an upswing in the number cooperative buckthorn removal projects on private
property. Once an infestation has been reported, the City Tree Inspector will conduct a site
visit to verify the presence of buckthorn. Should buckthorn be identified the residents are
instructed in proper removal techniques and a pickup is scheduled. City crews will pickup
and chip the buckthorn from the curb side on Mondays. On Monday, September 12 alone,
there were 10 pickups scheduled. Residents interested in participating can contact the City
Tree Inspector at 675-5334.
17. High School students are once again using the Northview Parking lot for overflow parking.
Because City activities occur primarily in the evening there have not traditionally been
conflicts though a significant increase in trash has been noted. The District assumes
responsibility for winter maintenance of the lots.
18. The warranty periods for the ECC and streetscapes have expired, responsibility for their care
and maintenance now rests with City staff. Staff is exploring the possibility of utilizing a
Special Services District in the Cedar Grove area to assist with maintenance costs ( funds
collected from benefiting properties).
19. City staff has assisted with disease tree removal and control from portions of the Caponi Art
Park property, this in accordance with the approved maintenance/management agreement.
20. Restrooms in park areas have been closed for the season except for scheduled activities. The
shut off and winterization of irrigation systems will begin at several facilities sometime
within the next week.
21. CIP Project Update
o Goat Hill Playground; excavation and wall installation complete, utilities relocated,
equipment being installed.
o Ridgecliff Playground; Completed
o Fish Lake Playground; Completed
o Lakeside Playground; Equipment delivered, staking completed
o Pilot Knob Tennis Courts; Receiving quotes for surfacing, fall installation
o Bridle Ridge Hockey rink; Paving completed, upright poles installed, construction of
boards underway
o Skyhill Hockey Rink; see Bridle Ridge
o Holz Farm; House complete, Granery work to start after Fall Festival
o Central Park; Lights and PA ordered for bandshell, trail light bases installed, poles to
be delivered
o Wescott Shelter; Contractor to begin week of 9/19
FACILITIES DIVISION:
Community Center
22. During the weeks of Sept. 6-16 the community center office area will be upgraded to include
desks and work areas that are ergonomically correct and more sound resistant. To save costs
during the initial construction, used desks, files and furniture were acquired to enable staff to
function. Having had the opportunity to work in the space for a period of time staff has been able
to identify ways to more effectively capitalize on the limited area. These improvements will also
meet the ergonomic needs of the employees.
23. Two new guest service staff and five new concessions/building attendants have been hired. Due
to building's fall hours, and staff returning to college, more coverage was needed at the front desk
and with six of the seven concessions staff leaving for their freshman year of college, a new crew
was needed.
24. The Facility Operations Coordinator attended three elementary school open houses to promote
The Blast and the City Services Showcase event.
25. The ECC was host to the All Employee Customer Service Training on September 8.
26. EAA travel basketball tryouts were held the weekends of September 10 and 17.
27. September will continue to be a very busy month for scheduled activities. Some of the events that
will be hosted include:
o Senior Expo on September 19.
o The Minnesota Workforce will hold a Job Fair at the ECC on September 21. This is their
third year holding this event at the community center.
o The Mothers of Multiples sale will be held for the fifth time in the ECC gyms on
September 24. They've expanded and will utilize all three gyms for this sale.
o The City Services Showcase will be held at the ECC for the first time this year on
September 22.
o There will be eight wedding receptions in September.
o A children's book sale through the national company, Children's Books, is scheduled for
September 26.
o Approximately 50 meetings are scheduled in September.
o The adult basketball and volleyball leagues will start in September.
28. The BlueCross BlueSield Blueprint for Health program was implemented on August 1 with 58
members enrolled through the month. Most were current members who converted to a BCBS
membership.
29. The Wellness Works committee met on Aug. 31 and agreed to conduct a survey of City of Eagan
employees to determine what their wellness/fitness interests are.
30. The Fitness Coordinator will be representing ECC at Argosy University's Student Appreciation
Day on September 10.
31. Five more classes were added to the upcoming fall/winter group fitness schedule to cater to the
busier season. New classes such as express workouts, lateral motion, and cardio-strength
intervals were added.
32. We are implementing a system in which participants of open gym programs must fill out a
registration card which will include their contact information along with an emergency contact.
They will need to provide identification to verify this information. This will serve as a liability
waiver along with our ability to track participation.
33. The gymnasium and performance studio was shut down August 25 - September 5 for annual
maintenance. During this time the wood floors in both areas were re-surfaced and staff exercised
great creativity in juggling events and groups throughout the building.
34. A lift was rented for annual maintenance and the following projects were also completed in-house
by our staff: Re-lamping of the entire atrium high ceiling lights, complete cleaning of all the
atrium windows, and cleaning and dusting of all the high ledges & duct work in the atrium area.
v'im'.
35. Community Center Manager Breuer attended the Reitz Marketing & Revenue Sources
Management School in California September 11-16.
Cascade Bay/Civic Arena (Campus Facilities)
36. Cascade Bay officially ended its 2005 season on September 5 and was the first year the park
stayed open through Labor Day. Although staffing was a struggle, the residents who enjoyed the
last blast of summer at the pool really appreciated it being open. Staff will look at ways to
continue the extended season on a year by year basis.
37. The Council took official action in July to consolidate the operations of Cascade Bay and the
Civic Arena under one umbrella. Mark Vaughan will oversee the day-to-day operation of both
facilities as the Campus Facilities Manager. Existing and seasonal staff will assist with much of
the day-to-day operation.
38. Even though portions of Cascade Bay opened later than anticipated, the very nice weather
resulted in very robust attendance numbers. Staff is still wrapping up the season and will prepare
a report to the APrC and Council on this year's stark contrast to the 2004 season.
39. Although the majority of repair work was completed before Cascade Bay opened for the season
some follow up work is underway and will continue through fall.
40. Parks maintenance staff is installing irrigation on the grassy hill north of the parking lot. This is
an area used by guests who wish to lunch outside the facility. Park and forestry staff have played
a vital role in maintaining the interior and exterior beauty of the park.
41. Campus Facilities Manager Vaughan also attended the Reitz Marketing & Revenue Sources
Management School in California September 11-16.
42. The Civic Arena is gearing up for its busy season and is starting to see the numbers of
participants grow as the weather begins to cool down.
Date: 9/14/ 05
Agenda Item: I-1 T-Mobile, Lease Request
Action X
rf Information
City of Eagan Attachments X Proposal Letter
Plan Drawings
Parks and Recreation MEMO
Photographs
AGENDA ITEM: I-1; T-MOBILE HIGHLINE LEASE REQUEST
TO: ADVISORY PARKS COMMISSION
FROM: JULI SE ELL JOHNSON, DIRECTOR OF PARKS AND CREATION
PAUL OLSON, SUPERINTENDENT OF PARKS
ITEM OVERVIEW: T-Mobile is requesting City approval to install cellular antennas, and ground based
equipment cabinets on an existing Exel Energy transmission tower in the Highline Trail Corridor. Because the
installation location is within a park, the APrC is being asked to review and act upon the request for the City to
negotiate a lease.
BACKGROUND/HISTORY:
With the growth of the telecommunications industry, providers are partnering with other facility
owners to develop and improve the wireless network. One of the most common requests is for the
use/lease of an existing facility for antennas and transmission equipment. The most visible examples
can be seen on water towers, reservoirs and power poles. Height and geographic location being the
most critical factors in the determining location.
The City of Eagan currently administers over 20 leases for the use of City facilities as the base for
antennas and the associated equipment, most being located on water reservoirs. A number of
additional leases are pending. The Engineering Department has the primary responsibility for
managing and administering the lease program. Each request the City receives is reviewed by a
telecommunications consultant under contract to the City to determine compatibility with the system.
Upon completion of the review, the lease are approved by the City Council for a term of ten years,
with three five year renewals up to twenty-five years. The current lease rate for similar installations is
$4705.34 per year with 6% annual increases.
In 2000, the APrC and Council approved a similar installation on a tower in Rahn Park.
ANALYSIS:
The tower being proposed for the antenna arrays is located in the Highline Trail corridor, immediately east
of Johnny Cake Ridge Road. The tower is owned by Exel Energy. T-Mobile will negotiate a separate lease
agreement with Exel for use of the structure. Qwest Communications currently has similar antenna arrays
on the tower. The T-Mobile proposal will add three antennas, similar in appearance to those of Qwest, to
the tower. The lowest of the new antennas would be 50' above the ground.
The request before the Commission is for the use of a ground space area approximately 15' x 20' in size
located at the base of the tower, on its west side. The area would be used for ground mounted equipment
cabinets. The exact location would be determined in consultation with City staff. As with other similar
locations, the ground area would be secured by a chain link fence. A minimal amount of vegetation would
be disturbed as a result of the installation. The installer would be held responsible for any restoration
deemed necessary by the City.
.
DISCUSSION/ EAVALUATION:
The most visible comparison to the proposal is the installation at Rahn Park, located immediately to the
north of the hockey rinks on another Exel tower. Approved in 2000, there have been no conflicts or
concerns related to the project or its subsequent operation.
The 2005 lease rate for this type installation is $4705.97 per year subject to annual increase of
approximately 6% per year. The City currently collects approximately $350,000 annually from similar
leases for installations located throughout the community. The lease revenues, as approved by the City
Council, are currently allocated as follows (2005):
• $19,000; ongoing improvements to Historic Holz Farm
• $292,000; estimated subsidy to the Eagan Community Center (projected $141,000 for 2006)
• Balance; Utility Fund for Water and Sewer
ALTERNATIVES FOR COMMISSION CONSIDERATION:
1. Recommend proceeding with negotiations for the lease request made by T-Mobile for the use of
City Park property in conjunction with the installation of cellular antennas on Exel Pole # 147,
described as 1689 Highline Trail, all to be consistent with the terms and conditions of the
appropriate City telecommunications lease and pending review of the City telecommunications
consultant.
2. Recommend proceeding with negotiations of the lease request, subject to alternative conditions.
3. Recommend denial of the lease request
4. Other
3/
{
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7
September 13, 2005
Mr. Paul Olson
.Director of Maintenance
Parks and Recreations
3830 Pilot Knob Road
Eagan, MN 55122
RE: Proposal on behalf of T-Mobile USA for a communications site at
1689 Highline Trail, Excel Pole # 147.
Dear Mr. Olson-
A few weeks ago, I spoke to you about T-Mobile USA's interest in installing
a cellular communications facility on the Excel Power Tower #147 along
Highline Trail, which is located on the East side of Johnny Cake Ridge Road
and North of Woodgate Lane in Eagan, Minnesota. There is another carrier
(old Qwest site, MIN 461) currently located at the site. T-Mobile is seeking
approval from the Parks Review Board to move forward with lease
negotiations with the City of Eagan.
T-Mobile is proposing to install a very similar installation to the Qwest
equipment on site. The ground space would be a 15 x 20 lease space fully
enclosed in Chain link fence approximately 10' to the West of the existing
Excel lattice power tower. T-Mobiles antennas would be located on the
Excel tower with a separate lease from Excel. Photo simulations and more
detailed scale drawings will be included in this proposal.
In return for allowing T-Mobile to lease space next to the power tower on
Highline trail, it offers to pay the annual rent set forth by the city of
$4705.34 for 2005 with a 6% increase yearly. The lease would be an
arrangement of one- ten year term, with three additional five-year renewal
terms.
Please call me with any questions or comments that you may have. I can be
reached at (952)-292-9337. I look forward to working with you and the City
of Eagan.
Respectfully,
Kari Brown
Encl.
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Skog family
1591 Mallard Drive
?agan, N4N 55122
September 1, 2005
Julie Seydell Johnson
City of Eagan Parks and Recreation
3830 Pilot Knob Road
Eagan, 55122
Dear Julie,
Congratulations on your new position as Eagan Parks Director.
Our family would like to donate a peace pole to the Eagan Central Park. We
have enclosed a picture of the maintenance free 8-foot aluminum pole that has the
words, "MAY PEACE PREVAIL ON EARTH" in English and three other
languages that we could choose together. We have been citizens of Eagan since
1991. Our children attend Thomas Lake Elementary and Black Hawk Middle
School.
Our family has been working on promoting peace in our community. We are
currently working on legislation to establish a cabinet level Department of Peace.
We would be proud to have one of these beautiful symbols of peace in our city
park. Please let us know whom we need to talk to to get approval for this project.
Thank you for your time.
Peace,
Greg and Sue Skog
651-454-3850
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September 15, 2005
TO: Eagan Parks Commission/City of Eagan
FROM: Jeff Pohland
I request the parks restroom facilities be opened earlier in the spring and closed later in
the fall, perhaps from April 1" to November I",
I do a substantial amount of walking around Eagan on various routes covering five to ten
miles per day. Spring and fall days can be some of the nicest weather of the year. Since
parks are being used, I believe patrons would appreciate restrooms being available for
use.
Thank you for your consideration.
Sincerely,
lie
Jeff Pohland
on
TO 397d X311i ZL®9889T99 9O:LT 589z/9T/6®
July 25, 2005
City of Eagan
Parks & Recreation
3830 Pilot Knob Rd.
Eagan MN 55122
Thank you all.
We hosted a family reunion at Blackhawk Park pavilion on Saturday July 23, 2005.
Our experience with your courteous and professional staff was pleasant from beginning to
end. The reservations staff were knowledgeable and helpful. The maintenance employee
took extra care in instructing me in hook-up and safe handling of the chuck wagon grill.
The park attendant was prompt in contacting us the day prior and meeting with us at the
agreed upon time and also returned later in the day to ensure there were no problems.
Another attendant stopped by routinely to ensure the trash was emptied.
Family members who came from all over the country had nothing but favorable
comments as to pavilion design, park layout and maintenance of both the grounds and
pavilion.
Keep up the good work. Its certainly appreciated and reflects well on the city, county and
the diligence of the parkstaff.
Mike & Jo NgAin
978 Ticonderoga Trail
Eagan NW 55123-2541
l 2-,
CRY of Eap NO
Parks & Recreation Department
3830 Pilot Knob Road o Eagan, MN 55122
(651) 675-5500 • Fax: (651) 675-5012 + srivn ,ci.eag s mn u
TO: Softball Managers
FROM: Sonya Rippe, Sports Program Supervisor
DATE: September 9, 2005
RE: Softball Evaluation Results
Summer softball has ended and planning for the 2006 season is underway. Evaluations were sent out to all
participating teams. There were 82 responses out of 203 teams. To have a good understanding from the
responses, I have listed the number of responses, average and comments from each category.
1. Northview Park
Nczrt eely 1 3 4 _ Ae cr , rC
Infields 1 4 21 39 24 348 89 3.910
Outfields 17 38 28 343 83 4.133
Players Bench Areas 12 39 27 327 78 4.192
Spectator Areas 14 41 24 326 79 4.127
Li htin 3 11 15 31 22 304 82 3.707
Parkin 2 11 28 29 15 299 85 3518
Comments:
• Very dry and bouncy.
• Park gets crowded.
• Lighting is terrible, very dangerous, infields were very dry, need more water to decrease dust.
• Infield rock hard, someone will get seriously hurt at some point, need to spray down prior to
starting or in middle of the set of games.
• Move outhouse away from bench area.
• More picnic tables needed.
• Infields not always dragged or only dragged on baselines.
• Lighting is very bad, can't pick the ball up off the bat right away.
• Most of the parking is on the side with the fewest fields, with time so crucial for band 6:30
games, which makes it quite inconvenient.
• Drag infields more often.
• These are great facilities for City Leagues.
• Full with Soccer cars
• Some nights when softball and soccer coincided, parking was difficult.
• Parking with soccer was tight.
• Infields hard as cement.
• Soccer and softball sometimes no place to park.
• Need warning tracks and more clear foul lines.
• A lot of shadows on #3 at night. Uphill and not smooth in outfield.
• Overhead roof protection in dugout for more rain protection. Home plate prepped after rain.
• Lighting too bright, fly hall infield to hard to see. Hard to see 3=d or SS throw to 1sY base, because
of lights.
• Lights from other fields hit you in the eyes making it difficult to see.
/3
2. Lexington-Difflev Athletic Fields
Lexin_-€on-Difflev, 11 2 3 4 5 Average
62 3.984
Infields 2 16 25 19 247
Outfields 2 6 32 22 260 62 4.194
Players Bench Areas 2 7 27 24 253 60 4.217
Spectator Areas 1 5 34 21 258 61 4.230
Parkin 2 12 27 19 243 60 4.050
Comments:
• Need lights at this complex, it is a shame it can't be used more. It is a nice facility but not to
usable because of the lighting.
• Lighting can be bad during some later games.
• We had some really bad hops on the infield the last couple of weeks. Out fields were good.
• Should install lights.
• Drag infields more often
• These are great facilities for city leagues.
• Needs lights.
• Infields hard as cement.
• Warning tracks and more clear foul lines.
• Field of choice for the Smack Down team; please keep in mind for next year.
• Add lights and use more.
• Increase food trailers.
• The two pitching rubbers are too close together (on field #2?)
• Very dusty, could it get watered down before the start of games at the start of the night.
3. Leagues
L~zev - -
Lea es Offered 10 35 38 360 83 4.337
Schedule 1 4 18 28 29 320 80 4.000
Days & Game Times 2 14 27 35 329 78 4.218
Season Start/Finish 4 6 4 31 197 45 4.378
Number of awes 6 11 28 31 312 76 4. 005
Comments:
• 5:30 pm much better then 6:00, start later and later would like more games.
• Had a couple very poor officials-one awesome one-reg in between.
• End of season games were scheduled at the same time as some girls softball
• There was some large disparity in skill levels in the league.
• Lack of women's upper teams.
• Liked the later start, last week in April was great.
• Start one week later and end one week later.
• Should have more games.
• 6:00 - 6:30 pm games continued to be an issue. Would also like year end tournament.
• Single games - no good. This is supposed to be a double header league.
• Started too late.
• Too many games for this year.
• Double headers would be better
• More games with some skill level in the league.
• Would like double headers every week.
• Not big fans of double headers.
• No late games for old guys. Double headers every other week was great.
• Too many 6:00 for our team.
• Too many late games.
• Had 18 Games which was great, but double headers every week would have been nice.
• The season should start in May and end in August, better chance of good weather.
• Do not like bye weeks. Want double headers every week if possible.
• Keep earlier games at 6:30 nothing sooner.
• Prefer the early games, but understand.
• More games would be nice. More double header leagues.
• Double headers an hour apart was hard.
4. Softballs
SofFb t~1s 1 , T 1 L 5 Average
DeMarini 12".44 cor 4 19 1 15 220 64 3.438
DeMarini 11" .47 cor 1 1 2 12 12 117 28 4.179
Comments:
• .44 or less is good.
• Good.
• .44 seems to be too soft.
• Both very inconsistent - rarely had new balls.
• The .44 ball is too soft.
• Guys ball a little too mushy.
• Ball was soft after 1 It inning.
• Balls did not have much "pop" to them.
• If, in the name of safety we are using these balls, then throw a new ball in the game at the top of
the 4th inning.
• Soft after 3 innings.
• Some players still don't like the balls.
• Men's D orange was using a.40 car ball that was a ridiculous ball, completely "dead"
• Only time homeruns were hit were during the cool night games.
• With all the hot weather, the balls got very mushy.
• The balls were brutal; please use something different next time.
• Balls got mushy right away and umpires never used new ones.
• Terrible ball, can we use something else and maybe in the Optic yellow color.
• Seem soft.
• At night it was hard to see the white ball with the dust and bad lights, would like to use the optic
yellow color.
• White balls are difficult to see.
• It would be nice if both genders played with the same type of ball.
• Women teams should be able to use the 12" ball, since high school and college teams use a 12"
ball.
• I see no safety benefits for using this ball.
• We play C league and noticed the balls didn't carry as far as we would have expected with a
home-run limit in place. We think you should use better balls that carry more.
5. Umpires
1!~sirL - 1~ 2 4 - tic°rac
On time 2 9 40 32 32:7 _ J8_ J 3 4.22 9
Knowledge of rules 1 11 26 38 7 288 83 3.470
Overall ratin 1 7 23 44 8 300 83 3.614
Comments:
• Very bad this year.
• Worse year ever.
• Only good umps on Friday pm.
• One ump no showed on 7/22
• Only one ump in particular was bad the rest were good.
• They all did a good job this year.
• Strike zone was inconsistent.
• Ran into a couple of unfortunate umps.
• At times the umpires gave the impression that it was more important to finish within an hour
than to allow a close game to finish all 7 innings.
• Some are better than others.
• Much improved, only had one or two that were not prepared to do their job.
• A lot of new umps, that was good, but they also need to more games under their belt.
• Usually have one or two bad calls a year, but this year was awful for the entire months of June
and July.
• Great job overall.
• Showed up late several times.
• They used to be better.
• Spent a bit of time training the umps on the infield fly rule.
• Should have used a new ball when first one went out of play.
• Had a rare occurrence of no umpire showing up this year.
• Most were okay, a few were inconsistent, especially if it was a late game.
• During 2 games an umpire didn't show up. One umpire consistently allowed deep ASA strikes.
• Some are good, some need to review rule books. Basic rules are important to know at this level.
• Worst officials I have ever had to deal with.
• Strike zone was very inconsistent, the worst I have seen in 15 years. Each umpire has a different
perspective as to where it lands vs. where it crosses the plate vs. where it crosses the batters
body.
6. Awards
(9 ;yards 1 2, 3 3 14 Ter~age
Plaques 2 10 19 19 205 T50 4.100
T-shirts 1 2 12 14 19 192 48 4.000
Gift certificates 2 13 17 18 201 50 4.020
Comments:
• T-shirts were a bad color and should have been short sleeves for summer
• Don't really care about plaques, gift certificates are good.
• T-shirts are great, but Texas burnt orange??
• Not important, nor the reason we play softball.
• For what we have to pay the trophies are cheap and the gift certificates are too low.
• Only problem-no prizes for 3rd place.
• Eagan does a great job rewarding teams. Door prizes at manager meeting a great touch too!
• Keep up the great work!
• Prefer short sleeves.
• Prefer money.
7. Registration Procedure
2 $ I Accra e
Registration Procedure 11 3 3 Y 38 355 -82 4.329
Comments:
• Still need to get this on-line.
• It is silly to write up the roster 3 or 4 times.
• Would like to see roster done online or on a spreadsheet.
• Easy and straight forward, good meeting at the community center before the season starts.
• Good job.
• Electronic rosters.
• Official rosters are due too early (June) for August tournament, many people can't commit that
far in advance for the summer.
8. League Director_
3 4 s4er
Lleague Director 18 2051 361 80 4.513
Comments:
• Should have just numbered 4 and 5's no need for 1, 2, or 3's.
• Gave you a 4, get us better balls and you get a 5!
• Answers questions very quickly
• . You have always been very prompt in answering our questions, and it is appreciated.
• Good meeting.
• Best I have ever worked with.
• Best in the business and we play in lots of places.
• Always great.
• You do an EXCELLENT job! Thanks.
• Did not see you at the fields this year, It would have been good for you to interact at mid-season
• You have the toughest job.
• Does a GREAT job.
• Always responds back quickly.
• Too many problems in a league than I have to deal with.
9. Communication
_or ir,crnic:atias 1 _ 3 4 A er e°
Memos 6 26 48 362 80 4.525
Standings 9 24 46 353 79 4.468
League web site 2 7 23 46 347 78 4.449
Utiltize web site Yes - 78 - 95% No - 4 - 5%
Comments:
• Use all the time
• Online is the easiest access for game status, schedules and standings.
• Not always updated.
• Very Good.
• Glitches in standings web page.
• Very timely updates.
• Good site.
• Would like schedule posted at Parks and also standings accurate, not based on the differential on
web.
• Nice site.
• Our kids liked it.
• Very confusing.
• It would be nice to have the schedule and standings posted at the field again.
• Standings are messed up, not in the right order.
• Very well maintained, other than goals against differential.
10. Suggestions for next year:
• I would like to see a mat used behind the plate. Umpires could not keep a consistent strike zone
for a whole game. Mats are used in many leagues in Wisconsin. It would help the umpire's a lot
and would take away from over 1/2 of the disputes.
• We would love to see an end of the year tournament; maybe with the 2 E league teams in Eagan,
if it could be facilitated during the week, could we do a weekend or something like that. We
could pay more for such a tourney, or play fewer league games. Side note to this: Sonya- we
really enjoyed our league, of the 14 games, we only had 4 games that weren't close. It was a fun
Season. You do a fine job, and we look forward to seeing you next year.
• Start later so college kids have a chance to get back. So start a week later. Our team missed a
double header because of it.
• More games, better ball.
• Get a better ball in the optic yellow color.
• We were unclear about end of the season tournaments and tried to sign up too late. Please stress
dates at the next year's team meeting.
• Keep up the great work!
• Use a regular ball for Men's D Orange, at least a .44 core should be used The balls used were a
.40 core and we have the balls to prove it if you don't believe us.
• More picnic tables please.
• Better, harder, different balls. You are going to start losing teams to other cities if you continue
using those junk balls.
• Need to take better care of the infields.
• Use Dudley balls. Keep going with the minor changes (wed league using both LD and NV)
lights at Lex/Diff Look to realign teams mid season - look at wed green - no names should be
moved down, overall they would be much happier playing games where they had a chance of
winning, makes for a stronger league.
• New balls, umpires need more training.
• Schedule the Umpires so that the better ones umpire the upper leagues.
• Michigan wolverine color t-shirts.
• Yellow balls for late games.
• Cleaner foul lines, walking tracks, double headers for all the men's leagues.
• The caliber of softball (DeMarini) has essentially eliminated homeruns.
• Format and schedule was great-Thank you!
• No bye week.
• Soften fields somewhat by watering them. Too hard during the summer day.
• More games.
• We like double headers in the early time slots.
19.
• Move to playing with a mat behind home plate. Easier to call balls and strikes for your umpires.
I think Eagan does and excellent job overall. West Employees look forward to next year! Thank
you!
• Some Umpires clearly not interested or knowledgeable.
• Well run league.
• Not so many late games.
• Give Sonya a RAISE! Top notch all the way! THANKS!
• Eliminate tie breakers with lights going 1 hour, 15 minutes will not disrupt schedules, expand 1
hour game times if needed.
• Please schedule the 35+ league with the majority of the games at Northview fields (the shorter
fields) Us older guys would like to hit one over the fence sometimes.
• too much... a little lower, please.
• Change shirt to short sleeves and better colors.
• No Friday games.
• Offer co-ed competitive without double headers, Ask captains of co-ed competitive if they like
double headers or not, I think we would move up but we don't want them.
• No more ties! Do like the tournaments. Home team has '/z run lead. Never ends in a tie.
• Need better Umpires.
• Great job!
• Open up more lower league teams.
• Optic yellow balls all the time. Start end of April like this year. More games at Lexington Diffley.
• If there is any way to get a league that has more level skills, it would be nice. Player motivation
wares when you get beat badly most every week.
• We have played in this league for 5 seasons. We would really like to see more women's upper
teams to compete against. It seems as if too many teams joined the lower league this year.
• Yellow balls please, I don't want players getting hurt because they can't see the white balls. Also
it is pretty clear when the weather will prohibit us from playing, please don't wait until 5:40 to
call games when we start at 6:00 pm and there is 3 inches of standing water on all the streets in
the south metro. Would like to get a few more teams in upper competitive. We played these
teams so much; maybe a few more teams would give a bit more variety. Great communication
by Sonya (due to high number of rainouts) about rescheduled games. Always got mailings and it
was on the web site - a very important tool for busy teams.
• Umpires need to be more consistent with strike zone and arc.
• Better balls in C League, we expect to be able to hit home runs, that is why we play in a C
League.
Subject to approval
ADVISORY PARKS COMMISSION
EAGAN, MINNESOTA
MINUTES OF REGULAR MEETING OF AUGUST 15, 2005
A regular meeting of the Advisory Parks Commission was called to order at 7:00 p.m. on August 15,
2005 with the following Commission Members present: Joe Bari, Phil Belfiori, Margo Danner, Terry
Davis, Mark Filipi, Duane Hansen, Muhammad Lodhi, Dorothy Peterson, Richard Pletcher, and Ryan
Zipf. Staff included Cheryl Mesko, Superintendent of Operations; Paul Olson, Superintendent of Parks;
Jeff Asfahl, Superintendent of Recreation; Eric Macbeth, Water Resources Coordinator and Lori Kimball,
Recording Secretary.
APPROVAL OF AGENDA
Member Pletcher moved, Member Bari seconded; with all present members voting in favor to approve the
agenda.
APPROVAL OF MINUTES OF July 18, 2005
Member Filipi moved and Chair Davis seconded with all present members voting in favor to approve the
minutes of July 18, 2005 as presented.
VISITORS TO BE HEARD
There were no visitors to be heard.
SUPERINTENDENT'S UPDATE AND DEPARTMENT HAPPENINGS
Superintendents Olson and Asfahl provided an update and highlights of items and activities within their
areas of supervision.
CONSENT AGENDA
Member Peterson moved, Member Danner seconded; with all present members voting in favor to make
the following recommendations to the Council regarding the Esmeralda Addition development:
1 The park dedication shall be satisfied through a cash dedication.
2. The trail dedication shall be satisfied through a cash dedication.
3. Tree preservation issues will be handled at the time of building permit application.
4. To meet the City's water quality requirements a cash dedication in lieu of ponding is
appropriate for this development. There are no wetlands directly associated with this parcel.
ALTERNATIVES FOR COMMISSION CONSIDERATION:
A cash dedication in lieu of on-site water quality ponding should be required for this development.
DEVELOPMENT PROPOSALS
There were no items to review under Development Proposals.
Advisory Parks Commission
Minutes of Regular Meeting of August 15, 2005
Page 2
OLD BUSINESS
There were no items to review under Old Business.
NEW BUSINESS
2006 Fee Schedule
Superintendent Asfahi presented the proposed 2006 Fee Schedule for private use of park facilities and
recreation equipment. The proposed schedule contained no change from 2005 prices but included the
addition of three new items; the upper and lower level of the Central Park festival grounds and the Holz
Farm barn.
Member Peterson suggested clarification on the fee schedule, listing the upper ellipse and lower level
separately. She also suggested anticipating costs for portable toilets and special cleaning that would be
required by park staff which should also be included on the fee schedule. Commission members
discussed capacity of the Holz Farm barn and guidelines for usage. Members also discussed the growing
number of private photographers currently using the Holz Farm site for a backdrop for graduation, family
or wedding photos. There was concern expressed that some of these non-scheduled photo shoots might
interfere with already scheduled events and a brief discussion about how best to accommodate both uses.
It was the Commission's consensus that the Recreation Subcommittee continues the discussion to clarify
questions raised during the discussion pertaining to rental of the Holz Farm barn and any other ancillary
facilities that should be covered within the fee schedule guidelines.
Member Peterson moved and Member Bari seconded; with all present members voting in favor to
approve the 2006 Fee Schedule including the addition of the lower level festival grounds and portable
toilets.
WATER RESOURCES UPDATE
Water Resources Coordinator, Eric Macbeth updated the Commission on the plan to update the Water
Quality Management Plan. He noted that a consultant has been hired and that a task force is being
developed to help with the review and preparation of the plan that will ultimately be adopted by the City
Council. Macbeth asked that a commission volunteer be appointed to the task force. Chair Davis moved
and Member Lodhi seconded; with all present members voting in favor to place a commission member, to
be determined, on the task force.
Coordinator Macbeth announced that as a result of the citywide organization study the water resources
division will now report to the Public Works department rather than Parks and Recreation. He reiterated
that he would continue to just as closely with the APrC as he has in the past.
OTHER BUSINESS AND REPORTS
There were no items to review under Other Business and Reports
Advisory Parks Commission
Minutes of Regular Meeting of August 15, 2005
Page 3
ROUND TABLE
Superintendent Olson reminded commission members of the September 1 special meeting to formally
close the public comment period for the 20/20 Vision Plan. Olson added that the APrC can also appoint a
member to the Water Quality Task Force at that special meeting. He reminded commission members of
the September 12 workshop scheduled at Moonshine Park for the APrC to discuss the draft of the 20/20
Plan.
Since there was significant public interest in the development of the former Diamond-T horse ranch,
Superintendent Olson provided a brief update on the progress of that site. Olson noted that the land is
now private property and a work construction sight. Environmental cleanup has been completed and tree
removal is in process. Olson stated that the contractor is going above and beyond expectations when
protecting resources and working with city staff. Any questions regarding this development should be
sent to Sheila Cartney in the Community Development Department.
Member Pletcher invited the audience to the Art House's open house on August 21. Member Pletcher
said he would personally be conducting a pottery demonstration. Member Danner also suggested that the
holiday event at Holz Farm be considered as an article for the new Eagan Magazine. A reminder was
given that a Core Greenway fundraiser at Caponi Art Park will be held on September 18.
Superintendent Mesko reminded the viewers that Juli Seydell Johnson will be starting her job as Director
of Parks and Recreation on September 6. Chair Davis thanked Cherryl, Paul and Jeff for their assistance,
guidance during the time without a director.
Superintendent Mesko noted that the teens are anxiously looking forward to presenting their plans for a
.coffee bar to the City Council. The E-TAB group has been collaborating with the Eagan Foundation,
Dunn Brothers, city staff and many other mentors to help guide their ideas to a presentation to the Council
for their consideration of the teen's idea.
ADJOURNMENT
With no further business to conduct, Member Peterson moved, Member Pletcher seconded with all
members voting in favor to adjourn the meeting. The meeting was adjourned at 8:10 p.m.
Secretary Date