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10/17/2005 - Advisory Parks & Recreation Commission AGENDA ADVISORY PARKS COMMISSION EAGAN, MINNESOTA 6:00 p•m•Work•hop: 2006 Park Dedication Reviev°,- Conference Rooms 2 A&B Monday, October 17, 2005 7:00 PM Eagan Municipal Center City Council Chambers A. Call to Order and Pledge of Allegiance 7:00 pm B. Approval of Agenda 7:02 pm C. Approval of Minutes of Regular Meeting of Septemberl9, 2005 7:04 pm D. Visitors to be Heard 7:05 pm E. Director's Update 7:06 pm (1) Department Happenings Pages 3-6 (2) Recreation Division Report Pages 7-10 7:10 pm F. Consent Agenda 7:25 pm G. Development Agenda 7:26 pm H. Old Business (1) Peace Pole Request Update 7:27 pm (2) Holz Farm NRHP Application Update Pages 11-12 7:35 pm 1. New Business 7:45 pm J. Water Resources Update 7:46 pm K. Other Business and Reports (1) Subcommittee Updates 7:47 pm (2) 20/20 Vision Update 7:50 pm (3) October 26 Presentation by Gordon Price 7:55 pm L. Round Table 7:56 pm M. Adjournment 8:00 pm The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities, and employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or status with regard to public assistance. Auxiliary aids for disabled persons wishing to participate are available upon request at least 96 hours in advance of the event. I fa notice of less than 96 hours is received, the City will attempt to provide the aids. pc~ ADVISORY PARKS ""1 1 N 2005-2006 MEF.,777-7-RS NAME AND ADDRESS TERM TEL 1- O TERM START EXPIRES JOSEPH BARI 1999 651-454-8442 (H) 5/2008 3033 Timberwood Trail (3 yr. 1999) Eagan, MN 55121 (3 yr. 2002) ibaril aOjuno.com (3 yr. 2005) PHIL BELFIORI 2002 651-905-0293 (H) 5/2006 3671 Canary Way (1yr. 2002) 763-287-7167 (W) Eagan, MN 55123 (3 yr, 2003) pbelfiorifa7.wsbeng.com MARGO DANNER 2001 651/454-5688 (H) 5/2007 2037 Flint Lane (3 yr. 2001) Eagan, MN 55122 (3 yr. 2004) mrsmagooOusfamilv.net TERRY DAVIS (Chair) 1997 651-452-2635 (H) 5/2006 4895 Safari Pass (3 yr. 1997) 651-310-8941 (W) Eagan, MN 55122-2690 (3 yr. 2000) 452-2152 (Home fax) (3 yr. 2003) terry.davis at stpaul.com TSIVAD .aol.com (home) MARK FILIPI May, 1997 651-602-1725 (W) 5/2007 836 Overlook Place (3 yr. 1998) 651-687-9866 (H) (3 yr. 2001) mark.filipi(ametc.state.mn.us Eagan, MN 55123 (3 yr. 2004) DUANE L. HANSEN May, 2004 952-894-9228 (W) 5/2008 3911 Denmark Ave (1 yr. 2004) 651-687-9566 (H) Eagan, MN 55123 (3 yr. 2005) handOO@comcast.net H ED L HI May, 2004 952-278-2629 (W) 5/2007 4361 Bear Path Trail (3 yr. 2004) 651-686-5273 (H) Eagan, MN 55122 m lodhi(a.hotmail.com DOROTHY PETERSON (Vice Chair) 2000 651-454-6532 (H) 5/2006 4337 Sequoia Drive (3 yr. 2000) Eagan, MN 55122 (3 yr. 2003) norsk4337@iuno.com RICHARD PLETCHER (Secretary) 2001 651-687-9177 (H) 5/2008 1074 Northview Park (1 yr. 2001) Eagan, MN 55123 (3 yr. 2002) richard.pletcheraC').usarc-emh2.army.mil (3 yr. 2005) RYAN ZIPF (alternate) 2005 651-686-2958 (H) 5/2006 4721 Pebble Beach Way (1 yr. 2005) 651-281-1275 (W) Eagan, MN 55123 rzipf(a!mnc.org Ea an City Saff E- ail. isiohnson@cityofeaaan.com cmesko@cityofeagan.com polson@cityofeagan.com iasfahl@cityofeagan.com shove@cit oy feagan.com emacbeth@)cityofeagan.com 9.14.05 Phone #651-675-5505 (Cherryl's # after 4:30 p.m.) L ti ® U ts SE t3 t t3 ts 42 a 42 2 p . U v° U ° @) _ +r Ga v Q -Z M a. c% z v ftZ t3 r. w 4z ° s°- t3 M S4 ce. c CA) t ::z - ° im, 13 4-1 eA) Ltj cu Ct VtT O Va W -b, tJ ••-S L ct, v~ U ADVISORY COMMISSION 2005-06 MEETING NAME May June July Aug Sept Oct Nov Dec Jan Feb Mar April 16 20 18 15 19 17 14 19 12* 20 20 17 Joseph Bari x X Phil Belfiorl x Margo Danner x x Terry Davis (Chair) X Mark Filipi x X Duane L. Hansen x Muhammed Lodhi x 0* Dorothy Peterson x x (Vice Chair Richard Pletcher x 0 (Secretary) Ryan Zipf (alternate) X X x X = present 0 = absent 0* = notified staff of absence prior to meeting Recreation Sub-Committee Natural Resources Sub-Committee Acquisition/Development Sub-Committee Richard Pletcher Muhammed Lodhi Dorothy t eterson Ryan Zipf Mark Filipi Margo Danner Terry Davis Duane Hansen Joe Bari Joe Bari Phil Belfiori Terry Davis UPCOMING MEETINGS: OPEN ISSUES Holz Farm NRHP Preliminary Evaluation ~iRGW&49 Parks Master Plan Review + e +he A + Volunteer Recognition Methodology k Oct. 27: 5:30 pm - Eagan Room.20120 Vision Plan Nov. 7: 5:30 pm -Tentative workshop with City Council - 20/20 Plan city of eagan MO TO: ADVISORY PARKS COMMISSION FROM: JULI SEYDELL JOHNSON, DIRECTOR OF PARKS AND RECREATION DATE: OCTOBER 14, 2005 SUBJECT: OCTOBER 17, 2005 MEETING AGENDA Prior to the regular meeting Commission Members will have a workshop in Conference Rooms 2 A&B to discuss the 2006 parks and trails dedication fees. Please call Cherryl at 651-675-5505 if you are not planning to attend. Enclosed in the packet is an e-mail correspondence inviting APrC members to a presentation by Mr. Gordon Price on Wednesday, October 26 from 6:30 - 8:30 pm. The e-mail outlines Mr. Price's visit to Eagan and Councilmember Maguire's request that the APrC and APC be invited to attend. We hope you have time in your schedule to participate in this dialogue. Please let staff know at the APrC meeting if you are planning to attend so that we can advise Administrator Hedges. ITEM A Call to Order ITEM B: Approval of Agenda ITEM C: Approval of Minutes. The APrC will review minutes from the September 19, 2005 meeting. ITEM D: Visitors to be Heard. Staff is not aware of any requests to address the commission under this agenda item. ITEM E: Director's Update Director Johnson will provide a brief overview of department activities over the past month followed by a recreation program update presented by Recreation Supervisor Champlin. ITEM F: Consent Agenda There are no Consent Agenda items for the commission to review. ITEM G: Development Agenda There are no Development Agenda items for the commission to review. 1 ITEM Old Business Updates pertaining to the request to place a peace pole in Central Park and the Holz Farm historic preservation application will be provided. The Commission will be asked to provide staff with direction on how best to proceed with each request. ITEM I: New Business There are no items that require Commission discussion. ITEM J: Other Business and Reports 1. Subcommittee Updates - Subcommittee Updates during the period of September 19 to October 17, 2005 will be discussed. 2. 20/20 Vision Update. ITEM K: Round Table Any items of concern that might be placed on upcoming agendas or items of interest will be identified. ITEM L: Adjournment 2 Department Happenings October 2005 RECREATION D SION • Northview Concession Stand's last night for the year was Wednesday, October 12. Staff just needs to clean and close it up for the season. • Information about winter leagues was mailed out to teams the beginning of October. Returning team registration is November 7-10 and new team registration is November 14-18. • Eagan Parks and Recreation hosted the MRPA Touch Football State Tournament on October 15, 2005 at Northview Athletic Fields. Nine teams participated in this one day tournament. Eagan Parks and Recreation has been the host of this tournament 5 out of the past 6 years. • The Do the Parks Campaign is underway. The campaign is a joint effort of Dakota County Public Health in cooperation with local and county park and recreation agencies to make citizens aware of the many city and county parks, trails, recreational facilities and programs available throughout Dakota County which provide a variety of opportunities to be physically active and practice healthy lifestyles. Look for the Do the Parks Logo in area brochures and ~TTTTT~ press releases for more information. the "ks • The Halloween Hodgepodge is fast approaching. On October 30, the Eagan Community Center and the trails surrounding will be turned into a terrifying good time! Volunteers are still being accepted, and the primary need is in the Terror Trail. • Eagan Seniors continue to populate the Eagan Community Center. September was a very busy month with the 1s` Senior Expo, which attracted over 200 seniors and 45 vendors. Attendance figures are also looking good for 2005. Most months thus far have shown an average daily attendance of 16 people in the Lone Oak Room each day of operation. • Fall Preschool has been up and running for 5 weeks, and registrations are still coming in for Mini Camp Mondays and Kim Maxwell Once Upon a Star Parties. Over 300 children are participating this fall. • Look for a new class called "The Other Half' for children attending half day Kindergarten this winter. Recreational activities along with a gym class will be offered, geared towards the specific needs of the Kindergartener. • October Club Oasis attendance was at an all time high. 96 middle schoolers boogied the night away. Club dances are now themed; students can dress the part or come as they are. November is a costume party and December is rocker/skater night. • Daily after school attendance has increased. There are anywhere from 8-15 students primarily focusing on homework, socializing and hanging out with Oasis staff. • Bring the Noise concerts are booked for October 21, November 11 and November 25th. Live local youth bands book shows and earn a little cash for playing the Oasis. Doors open typically at 7 p.m. admission varies between $3-5 depending on number of bands featured. All are welcome. • The Eagan Teen Advisory Board met October 8th for their annual goal setting retreat. Their energies focused around the Oasis. Their goals are to 1) finalize their research and proposal for the Coffee/Beverage bar; 2) determine what additional equipment or programs are needed at the Oasis; 3) marketing and promotion for the Oasis and develop a special event to bring in High School age youth; and 4) continue working with the Eagan Foundation to raise funds to support Oasis activities and equipment needs. • After school programs at Pilot Knob are going wonderfully. Fifty-five students are registered for fall session. The blending of collaborative work with the school, community education and school age care has improved registration across the board for after school programs. Eagan Parks and Recreation is facilitating only one of the five classes. • After school programs at Glacier will begin later this month. Eagan Parks and Recreation is proposing two out of nine classes; African drumming and outdoor adventures. Community Education and Glacier teachers are facilitating the other offerings. 3 • Friends of the Farm hosted another successful Lone Oak Days event at Holz Farm this past Sept 24-25. Despite a soggy start on Saturday, crowds were consistent and comfortable each day. • Outdoor youth athletic programs are winding down and most will be completed mid - late October. Many plans are already underway and preparing for next years tournaments and special events . • Rehabilitation construction on the granary at Holz farm is underway. • The winter edition of the "Discover" activities brochure is scheduled for delivery to all Eagan residences during the week of Nov. 6. • Eagan Art House programs continue to thrive. To accommodate growth, several offerings are being implemented that take place at sites other than at the Art House. • Recreation programs and staff were well represented at the Community Services Open House that took place on September 22. At this event, the "Walkable Communities - Brown Bag lunch group" launched an informational display aimed at increasing the awareness and benefits associated with pedestrian and bike systems and changing habits to take advantage of transportation modes other than vehicular. FACILITIES DIVISION Community Center • September was a good month for concessions; it was the third biggest month of the year for sales. • Guest services will be hiring two new staff members this month. • Complimentary fitness classes were offered September 18 -24 to the public. Many current members brought guests and as a result we gained two new members. • A Fitness Attendant represented the FCC at the Senior Expo on September 19. A few seniors signed up as members as a result. • The Fitness Coordinator attended an advisory board meeting for the Dakota County Tech. College on Sept. 21 and. provided insight on the future direction of their Exercise and Sports Science program. • The Mothers of Multiples sale held September 24 had a record number of sellers at 150. There were an estimated 1000 shoppers in the building that day. • The first reimbursement check from BCBS was received at the end of September, so that program is up and running. There are currently 80 members in this fitness discount program. • The record number of events hosted at ECC in September posed some new problems. The Dakota County Job Fair, City Services Showcase and MOM's sale tuned into events so large that parking became a challenge. Options to best address this issue will be reviewed in the near future. • In September the annual testing on all Fire/Life/Safety equipment which includes sprinkler system, fire extinguishers and all device points (detectors, pull stations, waterfowls etc.) was completed. • A survey regarding a Wellness Works initiative for city employees has recently been completed and staff will be reviewing the responses to understand how best to meet the needs of employees.. • The Rental Coordinator and the ECC Manager are currently working to upgrade the ECC virtual tour. This new tour will go live in January 2006. During the month of September the highest number of visitors for one month was recorded at 915. The total hits thus far for the year has been 5862 compared to 2308 for the same time frame last year. This has proven to be a very valuable marketing tool. • The athletic associations will start their regular basketball schedules in October at the community center. • Birthday parties will pick up as the weather gets cooler. There are already 34 October parties planned and most parties will book about two weeks in advance. • On Monday October 10, Kinder Care will hold their second in-service training at the community center. They have rented the banquet hall and all meeting rooms. 4 • The Fitness Coordinator will be attending a Lockheed Martin health fair on October 12. Lockheed will now be offering a $250 reimbursement for their employees towards fitness memberships. Municipal Campus Facilities • Both Eagan and Eastview completed their hockey tryouts and now are beginning their seasons in earnest at the Civic Arena. • For the first time, the fall mini session of the skate school had 100 enthusiastic participants. This mini session is continuing to add a growth component to the very successful skate school program. • The annual process of interviewing and hiring seasonal workers for the Civic Arena is beginning. It won't be long before staff begins the same process for the 2006 summer season at Cascade Bay. • The full time maintenance staff is putting the pool to bed for the season and beginning to switch their work operations to the arena. • The last few details of the Cascade Bay restoration are being completed this fall. • Kristin Rogers, a long term seasonal employee at Cascade Bay, was hired for the Campus Facilities for a one year trial position. Kristin will be assisting Manager Vaughan with the day-to- day preparation for the 2006 Cascade Bay season in addition to helping streamline some of the general operations of both facilities. PARKS AND FORESTRY DIVISION • The heavy rains of October 4 caused flooding and some minor damage in several park areas, the most noticeable impacts being at the ECC where the ponds flooded together filling the gazebo, causing trails to be closed and portions of the park electrical systems to short out. P & R Department staff is working with the Engineering staff to evaluate the circumstances and determine if modifications need to be made. The ponds have since returned to more normal levels. • Staff has nearly completed the fall fertilization and aeration of turf areas. Users of athletic sites may notice dirt cores on some fields. They will quickly dry out and disappear. • In an attempt to reduce the frequency of field lining and thereby the amount of paint that needs to be purchased staff is experimenting with the use of turf growth regulators in the paint mixtures. To date, the results are not conclusive but appear to have some benefit. Over the a year, several thousand gallons of field paint are required for lining. • The winterization of park sites is continuing. The large irrigation systems at athletic sites are scheduled for the week of October 17th. These are generally the last to be done. To date, thanks to the use of heavy "frost blankets" to cover exposed system components, the recent cold temperatures have not caused any damage. • Staff has posted information on the now closed restrooms, directing park users to the location of the closest portable toilets. To date, there have been no additional concerns expressed. • CIP Update: 1. Goat Hill Park/Playground replacement; 95 % complete, some soil work remains. 2. Ridgecliff Park/Playground Replacement; 100 % complete 3. Fish Lake Park/Playground Replacement; 100% complete 4. Lakeside Park/Playground Replacement; 20% complete, excavation in progress. 5. Pilot Knob Park/Tennis Court Renovation; 35% complete, project awarded to contractor, materials on order, installation pending 6. Bridle Ridge Park/Rink Paving&Renovation; 80% complete, backstops to be installed 7. Skyhill Park/Rink Paving & Renovation; 75% complete, finishing corners, backstops to be installed 8. Holz Farm/Reconditioning House Siding; 100% complete 9. Holz Farm/Renovation of Granery; 65% complete, contractor finishing south shed and foundation 5 10. Central Park/ Bandshell Stage Lighting; 100% complete 11. Central Park/ Bandshell PA; 35% complete, project awarded to contractor, installation pending 12. Central Park /Trail Lights; 50% complete, bases and wiring complete, fixtures on order, installation pending 13. Central Park/Signage; Partnership being pursued 14. Wescott Square/ Sunshelter; 70% complete, contractors to install roof and electrical service (outlets & security light). • It's a great time to become involved in the City Buckthorn program ! Contact the Tree Inspector at 651-675-5334 for information. 6 Date: October 17, 2005 Agenda Item: E-2 Recreation Division Report Action Information x City of Eagan MEMO Attachment Parks and Recreation AGENDA ITEM: QUARTERLY RECREATION DIVISION REPORT TO: ADVISORY PARKS COMMISSION PREPARED BY: RECREATION SUPERVISORY STAFF r.I ITEM OVERVIEW: An update of recreation programs for summer and fall 2005. BACKGRC STORY: The Recreation staff met with the APrC programming sub committee to share ideas, discuss programming and receive direction form the board during the fall of 2004. As a result of the meetings recreation supervisory staff has been invited to share program information on a quarterly basis. This report is a culmination of all of the program areas including preschool, adult sports, family, teens and seniors. Adult Leagues • Softball -33 softball teams participated in post-season play. Eagan teams faired well on the Region/State level: o Blacksheep took 2na Place in the Men's D Region IV Recreational o Stevenson Machine took 2"d Place in the Women's C o SKR took 1St Place in the Women's D State o Rumpca Companies took lst Place in the Mixed D Region I & IV • Tournaments Eagan Parks & Recreation was host to four softball tournaments over two weekends in August. There were a total of 114 teams participating between those two weekends. • Football Eagan Parks & Recreation hosted the Men's Touch Football State Tournament on October 15th at Northview Athletic Fields, with 9 teams for a 1 day event. • Fall softball r., Leagues ended last week with 81 teams participating along with 6 teams participating in post season play. • There are currently 84 teams participating in the fall basketball, touch football and volleyball leagues. Seniors • Senior Expo - Ist ever in Eagan. Great success, more than 45 vendors and an attendance figure of 200 or more in attendance. • Ice Cream Social ,.u 1st ever "members only" event. Attracted over 65 senior members. Coordinated and implemented by the Eagan Senior Program Advisory Board. • into ridge - continued success with these two weekly activities. On a regular basis, there are more than 20 in attendance at the bingo tables on Friday afternoons and 4 6 tables of bridge play on Thursday afternoons. 7, • The Eagan Seniors Program Advisory Board continues to meet on a monthly basis. During these meetings they talk about ways to improve their visibility in the community, program plan, and handle any emerging issues in the Lone Oak Room. Some of their successes this spring have included the purchase of a lap top computer, planning for a Bingo tent at the July 4 Fun Fest with the teens and Eagan Foundation, and planning the first ever member only ice cream social for August. Teens • Oasis N since our doors opened in September of 2003 over 5600 participants have been involved at the Oasis. This includes daily attendance, special events and programs. Since January of this year, we have already had 2700 participants. We have already surpassed attendance records for the entire year of 2004. We are finding our niche. Students search us out for program development, special events and booking performances. • Teen Advisory Board - The board annual goal setting retreat was held October 8th 9:00am 12:00noon. E-TAB spent time team building, setting their goals for the year, completing their election and played a little. There are currently 13 active members on the board. • Brine the Noise Event - Chill n' Grill - August 12th; local area teens worked with Oasis staff to host a Bring the Noise event. Bands donated their time and commission, and teens coordinated other activities to help a friend recently diagnosed with Leukemia. They raised over $2,500 that went for medical expenses. Over 250, mostly teens, attended the event at the Rotary Band Shell. • Upcoming Bring the Noise Event rv Katrina Koncert - Axiom, a local teen garage band approached Oasis staff regarding hosting another Bring the Noise event. They will contribute their commission towards hurricane relief. This event is linked with the City of Eagan and Eagan High School efforts. It is scheduled for November 11th at the Eagan Community Center Oaks. Doors will open at 6:30p.m. Teens are selling event shirts, for $8.00. Bands are donating their commission and the proceeds from event shirt sales to the Hurricane Relief fund at EHS. Tennis • Pee Wee Lessons offered for the first time in Eagan at the Eagan Community Center. Great success. Started with two classes and ended up expanding to four classes for kids ages 3-5. • Tournament w.. record breaking attendance - 59 players (toppling last year's 40 players) ages 6 -18 participated in the day-long event held at Northview and Rahn Park tennis courts. Community Events • Lone Oak Days - based on ticket sales approximately 300-400 participants had fun at Holz Farm throughout Saturday, September 24th and Sunday, September 25th . Spelling Bees, hayrides, watermelon seed spitting contest, virtual cow milking and games for children were all part of the fun at Holz Farm. • "Who Done It" Hike -Record-breaking attendance in the neighborhood of 500 people. Very nice weather. Collaborative program with 7 recreation departments - Apple Valley, Burnsville, Eagan, Farmington, Lakeville, Prior Lake, Rosemount, and Savage. Mystery author is an Eagan talent. • Ca unity Performances - Band Shell Entertainment 2005 Community Performance Series (unpaid) - 7 performances attracting over 300 people Evenings in Central Park - 6 performances attracting over 1200 people Total attendance for performances - 1602 • Puppet Shows Nine free puppet shows were performed this past summer on a rotating 3 park schedule. Singing, dancing and "puppet mail", were included with the shows. Approximately 645 people participated in puppet shows. Youth and Family • Summer In the Park -is a program for children who have completed kindergarten through age 12, and runs for 6 weeks. There were almost 600 participants at 12 different park sites. Games, crafts, socialization and fieldtrips are all a part of the program. • Camps There were 30 sections of camps offered for a total of 701 participants ages 6-12. Highlights included: o The change in curriculum for the Sports Mania camps where each session had a specific focus. There were 4 sections held for a total of 89 participants. o Naturalist Dan Newbauer introduced a new camp called Critter Camp. The camp was full with 38 participants, • Camps held at the ECC There was a wide variety of camps held at the Eagan Community Center. They included the following: o Cheerleading camp (New) was offered in conjunction with Planet Spirit. There were 21 participants which was great for a first time program. o Mad Science of Minnesota (New) taught 3 camps at the ECC also. Flight Academy, Secret Agent Lab Camp and School House Chess Camp were all a big hit. There were a total of 58 children registered. All classes were held in the meeting rooms. o Skyhawks Volleyball (New) was offered for the first time this year. The Volleyball camp was held with 10 participants. Registrations were low, but it's a good start- o Eaganettes camp was very popular with: 51 participants. It doubled its registrations from last year which was the first year of existence. This camp was able to use 2 gyms at the ECC. o Scrap booking Camp o Painting Camp o Sketching Camp o N, Timberwolves Camp • Youth Development - Currently we are offering one recreation class at Pilot Knob. We were part of an evolution in program collaboration. ISD 197 Community Education coordinates registration and all together 55 students are registered in after school programs. A new high in overall registrations for one quarter. We have begun development for second quarter programs which will include homework help and transportation. Glacier Elementary program development has been completed; our collaboration continues to include Glacier staff, the YMCA, Eagan Parks and Recreation and ISD 196 community education. 10 classes will be offered this first session. Eagan recreation is facilitating 2 of the 10 offerings. Programs will begin mid October. Preschool • Summer ,.r Summer session boasted 355 participants in the 29 classes and camps offered at Park Shelters and the Eagan Community Center. Camp participation numbers varied and changes and reorganization is already in the works for next summer, to build the numbers. 10 seasonal staff worked to make summer session a success! • Fall - Over 300 children are registered for the 35 fall programs and classes. Registrations are still being accepted for Mini Camp Mondays and Kim Maxwell Once Upon a Star Parties. 12 seasonal staff will work September through May to conduct the programs this fall, winter and spring session. • Staff worked this fall at the Lone Oak Days celebration running games and crafts for children. All staff will attend a conference on November 4 hosted by South of the River Preschool Directors to learn more about a few hot topics in early childhood. • Eagan Parks and Recreation took 112 preschoolers and parents to Sponsel's Minnesota Harvest Apple Orchard in Jordan On October 11 t and 12th. Hayrides, Apple picking and the all time favorites; bus rides and bag lunches were enjoyed on the trip. Upcoming Recreation Events • Winter sports information regarding basketball, boot hockey, broomball and volleyball was sent out to teams the beginning of October. Registration takes place for returning teams from November 7-10 and new teams may register from November 14'h -18th . • Winter edition of the Discover Brochure will be delivered to Eagan Residents the week of November 7t' , registration for Winter programs will begin upon receipt of the brochure. • The second annual preschool Art show and Auction will be held in December to culminate a successful fall session of preschool. • Halloween Hodgepodge Sunday, October 30th . 800+ people are expected at the Eagan Community Center for an evening of entertainment, games, terrifying walks through the woods, storytellers and more between 4. 8 pm. WE STILL NEED VOLUNTEERS O CALL CATHY IF INTERESTED! • MEA Programs - School release day activities planned for October 20th -October 24th. o Chess Programs - MEA mini chess camp with regionally recognized Ed Zelkind. Two days of chess instruction, tournaments, and physical fun for youth ages 8 -17. o Golf Tournament r„ one last day on the course for youth ages 1017. Shot gun start at 10:00 am on Thursday, October 20th at Parkview Golf Course. o Glitter and Glamour Party - an afternoon for ages 5-12 year olds with Kim Maxwell and Once Upon a Star Parties. o Fall Break Art Fling, Morning of Activities and Mad Science Workshop r., all being held at the Eagan Community Center. /6. Date: October 11, 2005 Agenda Item: H-2; ;Holz Farm NRHP Application 3 _ Action X { r y City of Eagan Information Parks and Recreation MEMO Attachments X 1. Memo from MHS regarding NRHP nomination eligibility 2. Advertised SOQ AGENDA ITEM: -2; HOLZ FARM N P APPLICATION TO: ADVISORY PARKS and RECREATION COMMISSION FROM: JULI SEYDELL JOHNSON, DIRECTOR OF PARKS and RECREATION JEFF ASFAHL, SUPERINTENDENT OF RECREATION ITEM OVERVIEW: Background review of considerations associated with application of the Holz Farm property to the National Register of Historic Places. ACKGRQUN IST Y: The Holz Farm Master Plan of 2003 suggested nominating the Holz Farm property for listing on the National Registry of Historic Places HP). The National Register of Historic Places is the official listing of historic properties recognized by the Federal Government as worthy of preservation for their significance in American history, architecture, archaeology, engineering and culture. In the fall of 2004, staff submitted materials to the Minnesota Historical Society (MHS) for preliminary review and. The MHS evaluation determined that the property is eligible for nomination to the NRHP under National Register Criterion A, (the area of significance of Agriculture as an example of a family farming operation that kept pace with the changes occurring in the state's agricultural economy). The MHS recommended hiring a consultant to complete the NRHP application due to its demanding technical requirements, etc. Staff was then authorized to advertise a Statement of Qualifications for these services. Four proposals were received and reviewed by a committee consisting of staff, one APrC representative, and one member of the Friends of the Farm organization. IDENTIFIED BENEFITS OF BEING LISTED ON N P: - That while future funding was uncertain and unpredictable they did feel that properties with NREP status do have a competitive advantage when seeking funding. - Confirms Holz Farm as a unique area of historical significance. May be a marketing tool. IDENTIFIED CONCERNS OF BEING LISTED ON NRHP: - Although this doesn't legally limit change in use, the perception of protection may make any change much more political. - Pursuing listing on the IP does not significantly change the current operations at Holz Farm. ltla DISCUSSION/EVALUATION: Friends of the Farm and staff support pursuing the listing of Holz Farm on the NRHP. The committee recommends entering into a contract with U.S. West Research, Inc. because their proposal offered the strongest combination of professional training and experience, demonstrated experience and success with other NRHP property applications, proposed a strong approach to the process, and offered good value. Cost for the services is approximately $6000.00. Friends of the Farm is scheduled to discuss the idea of sharing half the cost of this project at their October 13, 2005 meeting. ALTERNATIVES FOR COMMISSION CONSIDERATION: 1. To make a recommendation to the City Council to support pursuing the listing of Holz Farm on the National Register of Historic Places by entering into a contract with U.S. West Research, Inc. in the amount of $6,000. Funding would be provided through a 50% cost share between the Friends of the Farm and the CIP Small Projects Fund. 2. To make a recommendation to the City Council that the City of Eagan not pursue the listing of Holz Farm on the National Registry of Historic Places. 3. Other /Z Item: -Z > M/, I rm N . 4- F MINNESOTA HISTORICAL SOCIETY Attachment # t . February 7, 2005 Mr. Jeff Asfahl 3830 Pilot Knob Road Eagan, Minnesota 55122 Dear Mr. Asfahl: RE: Holz Family Farmstead, 4665 Manor Drive, Eagan, Dakota County Preservation Office staff completed a review of materials on the above property submitted by the City of Eagan's Parks and Recreation Department. My response is very tardy and I sincerely appreciate your patience. After evaluating the information and applying National Register criteria, it is our opinion that the property is eligible for nomination to the National Register of Historic Places under National Register Criterion A, under the Area of Significance of Agriculture as an example of a family farming operation that kept pace with the changes occurring in the state's agricultural economy. The property's level of significance is local and the period of significance is 1899-1955 representing the farm's operation by two generations of the Holz family--Louisa and Otto Sr., and Ella and Otto Jr. However, while the information submitted suggests that the property may be eligible for the National Register, it is not sufficient to officially initiate the process. Nominating a property involves an exacting process of data collection and presentation. These requirements are designed to assure that properties are properly documented for a permanent archival record and that the significance of nominated properties is based on complete and thorough information. National Register Bulletins How to Complete the National Register Registration Form and How to Apply National Register Criteria for Evaluation, and the Preservation Office's, "Supplemental Instructions for the Completion of a National Register Registration Form" explain in detail the form the documentation is required to take. This documentation must not only include the basic historical information about a property (age, original owner, historic function), but must discuss in detail that body of information in relation to the property's "historic context," placing the significance of a property within a historic theme, place, and time. Because the property is historically significant it will be necessary to discuss the development of Minnesota's agriculture at the turn-of-the-century in general and the Holz farming operation in particular noting how the farmstead significantly represents the family's response to not only an expanding agricultural economy, but advances in farming technology. The Holz Farmstead symbolizes how a family could adapt its operation to meet market demands. The farmstead retains exceptional historic physical integrity. There is no doubt that if either couple stepped on the farmstead, they would recognize it as their own--a true test of the farmstead's authenticity. This office 345 Kellogg Boulevard West / Saint Paul, Minnesota 55102-1906 /Telephone 651-296-6126 encourages that every effort be made to retain the farmstead's integrity of setting and feeling by avoiding the installation of buildings, structures or objects that are not associated with the Holz family's operation. Such elements would adversely affect the farmstead's potential for accurate interpretation and National Register eligibility. If you should wish to immediately pursue nomination of the property, it will be necessary for you to supply us with a completed National Register Form (10-900 Oct. 1990). Please check this website for the guidelines referenced above. http://www.cr.nps.,qov/nr/publications/bulletins.htm You may wish to retain the services of a consultant who has expressed an interest in conducting cultural resource work. A list of consultants is included. Please note that inclusion on this list does not imply endorsement. You may also ask to have this property added to a list of properties for which nominations will be prepared by a consultant retained by this office when there are sufficient resources. Unfortunately, I cannot give you an exact time when this might occur. We sincerely appreciate your interest this call with your in the National program. Please do not hesitate to write or nomination of the Holz Family Farmstead. Sincerely, Susan Roth State Historic Preservation Office 651/215-0118 cc: The Honorable Patrick Geagan, Mayor of Eagan, 3830 Pilot Knob Rd., Eagan, MN 55122 Ms. Cherryl Mesko, Acting Director of Parks, City of Eagan, 3830 Pilot Knob Rd., Eagan, MN 55122 enc.: Historical Consultant List Supplemental Instructions Most Frequently Asked National Register Questions National Register Program Sheet Item: 2, lz IQrm I k't1 P Attachment #2 l tae'-fr5cd C Q City Request for Statement of Qualifications and Quotes (SOQQ) National Register of Historic Places Nomination Form - Holz Farm Historic Farmstead July 29, 2005 PURPOSE The City of Eagan Parks and Recreation Department is seeking quotes from a qualified historic preservation consulting service should the City decide to pursue nomination of the Holz Farm Historic Farmstead to the National Register of Historic Places. The Statement of Qualification and Quote (SOQQ) will allow the Eagan Advisory Parks Commission (APrC) and the Eagan City Council to make an informed decision as to whether pursuing nomination to the NRHP has a broad public benefit. HOLz FARM PROFILE Holz Farm is one of Eagan's few remaining historic properties. The Holz Family operated the farm since the late 1890s, raising crops and livestock, until the mid 1970s when portions of the property were sold for residential development. As development in the area increased during the 80s and 90s, the City of Eagan purchased the remaining Holz property to operate it as a public park. Under the City's ownership, the property has been open for public and programmatic use. Stewardship group Friends of the Farm have provided invaluable assistance in programming and maintaining the farmstead buildings. The Friends of the Farm have interpreted the site to reflect a 1940s farmstead, focusing on the period that electricity came to the farm. Each year the farmstead hosts major City events, including the Spring Festival, summer youth camps, and the Old Fashioned Holiday.and other special activities are held at the farm to give citizens a taste of 1940s farm life. Barn buildings are still used to house City of Eagan equipment, and Friends of the Farm tend chickens in the original Holz chicken house . The City of Eagan and Friends of the Farm have taken great care to protect the integrity of the buildings while still allowing festival and public use on the property. In 2003, as part of a park master plan prepared by Brauer and Associates, Miller - Dunwiddie Associates prepared an assessment of the structures, including recommendations for future preservation efforts. The historic assessment was conducted as part of the Master Park Plan for Holz Farm Park to guide future development of the public park and develop preservation strategies. In 2004, the City of Eagan asked the Minnesota State Historical Preservation Office (SHPO) to provide a preliminary evaluation of the Holz Farm property. SHPO responded that the property has potential for NRHP listing under Criterion A, Area of Significance-Agriculture. The property may also be evaluated under Criterion C as an example of vernacular farmstead architecture. The significant buildings and outbuildings represent vernacular agricultural architecture spanning from the early 1900s to the 1940s. RESPONSE FORMAT Reference materials will be available for consultant review at Eagan City Hall, 3830 Pilot Knob Road, Eagan, MN, 55122. These materials will include: • Holz Farm Master Plan, including the Historic Building Survey conducted by Miller-Dunwiddie Associates. • Topographic maps of the property • Land use and zoning maps of the property to delineate development around the site. The respondent shall supply three (3) copies of the SOQQ, at least one unbound, for distribution to appropriate City officials. Faxed or e-mailed responses will not be accepted. Responses are to be received no later than 4:00 p.m. on August 31, 2005. Send responses to: Jeff Asfahl, Recreation Superintendent City of Eagan Parks and Recreation 3830 Pilot Knob Road Eagan, MN 55121 651.675.5500 RESPONSE CONTENT Please include the following information in this order: Cover Letter/Title Page • Include a brief summary of the SOQQ, the name of the firm, local address, telephone and fax number, name of the primary contact person, and the date. Table of Contents • Include a clear identification of the material by section and page number. Consultant Profile • Please include the areas of general services and/or technical expertise of the firm. • Include qualifications of the firm as it relates to the specific services to be provided. Qualifications - Resumes + Include the qualifications and. resumes of the professional staff that typically conduct NRHP nomination services. • Identify project managers and those responsible for overseeing and coordinating an NRHP nomination. Qualifications - References • Please include a list of municipal and private clients where NRHP nomination services were or are currently being provided by staff identified in Resumes. Also include the name and telephone number of a person who may be contacted at that municipality. • Provider shall include at least three (3) references that demonstrate successful NRHP nominations; nominations that have been approved and listed on the National Register. Qualifications -Procedure • Describe your firm's approach to preparing a typical farmstead nomination for the National Register of Historic Places, including site analysis, description of historic context, and approach to photography. • Provide an estimated timeline for the completion of a nomination to the National Register of Historic Places in weeks! months. Quote - Fees • Provide an estimate for the preparation of a nomination to the National Pegister of Historic Places, Include fees for staff, related billable hours, materials, travel, photography, research (including copying and related materials), and a "not to exceed" cost. PROJECTED T1MELUNE Submission Deadline August 31, 2005, 4:00 pm Review of Responses September 1 - 16, 2005 Review of Responses by Friends of the Farm and the September 19, 2005 Advisory Parks Commission Anticipated Review by City Council September 20, 2005 REVIEW OF RESPONSES Submittal of SOQQ and review of responses by the Advisory Parks Commission and City Council is meant to provide the basis for these entities to determine whether they would like to pursue nomination of the Holz Farm Historic Farmstead to the National Register of Historic Places, and determine which firms may be interested and qualified to perform such services. The review does not obligate the City toward award of any contract or retention of services. SOQQ ETHICS Proposing firms and their representatives are prohibited from contacting any elected or appointed official for purposes of lobbying to secure a potential contract. No elected official or employee of the City who exercises any responsibilities in the review, approval or implementation of the SOQQ or potential subsequent contract shall participate in any decision, which affects his or her direct or indirect financial interest. It is a breach of ethical standards for any person to offer, give, or agree to give any City employee or Council person, or for any City employee or Council person to solicit, demand, accept, or agree to accept from another person or firm a gratuity or an offer of employment whenever a reasonable prudent person would conclude that such consideration was motivated by an individual, group or corporate desire to obtain special, preferential, or move favorable treatment than is normally accorded to the general public. The firm shall not assign any interest in this contract and shall not transfer any interest in the same without the prior written consent of the City. To remove any potential or actual conflict of interest, a Regular or Specialty consultant representing any private party client submitting a project or activity to the City shall not represent or review the project or activity on behalf of the City. This firm shall not accept any private client or project which, by nature, places it in ethical conflict during its representation of the City of Eagan. The City requires affirmative action and, therefore, the firm selected shall not discriminate under the contract against any person in accordance with federal, state and local regulations. ACCEPTANCE/ REJECTION OF PROPOSALS Proposals may not be withdrawn for 60 days after the receipt of proposals without the consent of the City of Eagan. The City of Eagan reserves the right to accept any proposal, to reject any or all proposals, to waive irregularities and information in the proposal procedure, and to act in its best interest. An SOQQ does not commit the City to award contract or share in any expenses of preparing these proposals, including travel expenses related to the proposal process. AFFIRMATIVE ACTION The City of Eagan, Minnesota, has adopted a policy that it will not discriminate in employment practices on the basis of race, color, creed, religion, sexual orientation, national origin, sex, age, marital status, public assistance status, veteran status, handicap or disability; that it has agreed to take affirmative action to recruit minorities, women and handicapped persons into its employment; and that it will transact business only with firms who have adopted similar non-discriminatory and affirmative action policies. DisPOSITION OF RESPONSES All materials submitted in response to this RFQQ will become property of the City and will become public record after the evaluation process is completed and an award decision made. If the Respondant submits information that it believes to be trade secret materials as defined by the Minnesota Government Data Practices Act, Minn. Stat. § 13.37, the Responder must: • Clearly mark all trade secret materials in its response at the time the response is submitted, • Include a statement with its response justifying the trade secret designation for each item, and • Defend any action seeking release of the materials it believes to be trade secret, and indemnify and hold harmless the City, its agents and employees, from any judgments or damages awarded against the City in favor of the party requesting the materials, and any and all costs connected with that defense. This indemnification survives the City's award of a contract. In submitting a response to this RFQQ, the Responder agrees that this indemnification survives as long as the trade secret materials are in possession of the City. The City is required to keep all the basic documents related to its contracts, including the submitted SOQQ for a minimum of seven years. The City will not consider the prices submitted by the Responder to be proprietary or trade secret materials. Contents of SOQQ responses are private data until City Council takes action. CITY OF EAGAN INFORMATION City Organization The City of Eagan was incorporated in 1974 as a statutory Plan A City. It has a Council-Administrator form of government. The City provides a full array of municipal services and general administrative functions. City Council The Eagan City Council is the final review and approval authority regarding all contracts, payments, plans, improvements, policies, procedures and other business of the City. The City Council, composed of four members and the Mayor, is the legislative and policy making body of the City. The Mayor, who presides over the City Council meetings, and all Council members are elected at large for four-year terms. Set forth on the following table is certain information pertaining to the City Council. City Administrator The City Administrator reviews and coordinates all matters coming before the City Council. He is responsible for the implementation of Council direction and coordination and management of City departments on a daily basis. City Staff The City Administrator implements Council directions through the Department Heads of six (6) City departments. For purposes of this proposal, the primary department shall be Public Works. However, other Department Heads shall act as the project manager and principal liaison to the consultants for projects/work orders initiated by the specific department. Parks and Recreation Department This department consists of forty (40) full-time employees and three hundred (300) seasonal and part-time staff. This department oversees public recreational programs and events, parks and natural resources, the Eagan Civic Arena, Cascade Bay Aquatic Facility, and the Eagan Community Center. Friends of the Farm Eagan Parks and Recreation works closely with Friends of the Farm, an active stewardship group that oversees events, activities, and assists with restoration and maintenance of Holz Farm Historic Farmstead. There nine members of the Board of Directors, and an estimate 35 members. MEMO City of Eap TO: ADVISORY PARKS COMMISSION FROM: JULI SE ELL JOHNSON, DIRECTOR OF PARKS AND RECREATION PAUL LS N, SUPERINTENDENT OF PARKS DATE: OCTOBER 14, 2005 SUBJECT: 2006 PARK TRAILS DEDICATION FEES BACKGROUND Each year, the City Council evaluates and approves a fee schedule for all City fees and charges. Two of the most significant fees associated with development in the City are the Park and Trails Dedication fees. The Park Dedication fee is money collected from a developer in lieu of a land dedication This fee serves as the primary funding source for the Park Site Fund from which expenditures for park development and park improvements are made (CIP). Fees from trail dedication are used to develop and improve non-motorized trails throughout the City. The Council relies upon the APrC, working with staff, to develop a fee schedule recommendation for both. Park dedication fees are/were derived from land values while trail fees are instead tied to the costs of related construction materials. Increases in both have generally been at least equivalent to the rate of inflation though "value" is generally determined by what a buyer is willing to pay and is therefore much more volatile and difficult to define when compared with the cost of materials. STATUTES In 2004, new legislation was approved regarding parks and trails dedication. As a result of discussions with the City Attorney, it was determined that the City had been in compliance with the requirements of the legislation long before it was enacted. Therefore, no changes to the existing process are necessary at this time. In general, the legislation covers five issues, all of which the City is in compliance with: 1) "Upon request, a municipality must explain the basis of its fees"..... The City has well documented policies and process in place 2) "Developers have the right of appeal if a dispute arises over a specific fee An appeal process has been defined 3) A connection must exist between the fees collected and the municipal purpose The Park Site Fund serves as the "connection" based upon its use for the CIP 4) Definition of the procedure under which a developer may challenge dedication City procedure meets the requirements; i.e. review continues during appeal 5) "The basis for calculating .......must be established by ordinance" City Code, Chapter 13.2, subdivisions 8.2 and 8.8 METRO SAMPLE AGE One method of determining a fair and justifiable fee increase has been to compare rates with other metropolitan communities. The APrC has most often chosen this method when establishing dedication rates. In general, the goal of the APrC in terms of fee level has been to be "average" or "slightly above the middle". Information from 13 other metropolitan communities of varying sizes pertaining to park and trail dedications has been collected, analyzed for comparative purposes, and is attached. It is very important to note that most municipalities do not separate parks dedication fees from trails dedication fees as is the practice in Eagan. Therefore, for the purpose of comparison, Eagan's fees as depicted in the charts, represents a blended or combined rate of parks and trail dedication. SUMMATION With no State statute to guide the method of fee increase, only the administration of it, it is up to the APrC to make a recommendation regarding the dedication fees for 2006. Historically the APrC has chosen to set a percentage increase based upon a sampling of other metropolitan communities. It is not unreasonable to expect dedication fees to increase as the availability and value of land continues to escalate. It would not be appropriate to increase the dedication fees exponentially with the intent that they become a primary revenue generator for the Department. This would give the impression of an "extraction" versus a fair and equitable fee. Staff is hopeful that the APrC will take formal action on the issue at the regular November meeting. i CII O O€ t O a3 N U_ CL a) { T a) M QJ -0 0- c- CA ( ? O } F 3 V_ ; Cr)~ t { S O N N T) CD Ck 0) O CO M 70 "O a ,C "a fi E€ E E E E~ Ej E1 a) 0 ? N A 0 i a) M C""6 -0 eta > C) Q) L a8 N { Ca C3 a) C') M-14 in C) C) C) CD C) 0, 4 C 0 CO a) = > '0 C3 CL C? 0-) C O h (D C C C' C to SG ` G3 a) C?) CT) O C c s ti: N Co C C C C t C CC3 V U) r- CC) 1 C"4 to Q- u.. ' ' C7 L7 >X O .C L z O C>O CD a) a) LO 'E 0 CD CD C Y C3 CL II cr a) 'o i N a) o O N a) c ? 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"0 0 a- O O O a) LL O > CN E Flt wf Q;, -o d c V a. 2 o ° O ° ~ 7 °-caoa;Cpcfla) E° o u << Q m mmF- C C L 0 (6 Z3 d Q : 4 mom co rm WSW : ~ ~ Ci ^=mm'S Q - cv ri a ui CD Change Over Time Trail Dedication J% Ch =nge -1 -7 nt~2,7 iP U s GorrirriE - - 1994 724 640 572 575 1994 1995 875 791 723 726 1995 105 880 94-95 1996 950 845 800 775 1996 150 880 95-96 42.9 0.0 1997 1042 1038 777 772 1997 150 880 96-97 0.0 0.0 1998 1208, 1200 823 818 1998 160 900 97-98 6.7 2.3 1999 1235 1227 842, 837 1999 163 920 98-99 1.9 2.2 FT 2000 1272. 1264 867 862 2000 168 948 99-00 3.1 3.0 2001 1499 1497 1360 1368 2001 168 948 00-01 0.0 0.0 ~1550 1548 1406 1415 2002 183 960 01-02 8.9 1.3 2003 1628 1625 1476 1486 2003 192 1008 02-03 4.9 5.0 11 2004 1913 1909 1734 1746 2004 197 1033 03-04 2.5 2.5 2005 2009 2005 1908, 1921 2005 216 1137 04-'05 10.0 10.0 All Years- Average Increase 8.5 1.7 CUB ,E IN E, 5 Years, Average Increase 4.1 1.8 199 1995 2831 2831 1996 3000 3000 1997 3200 3200 Parks Dedication%f. angeby Prope y Type, 1994-200E 1998 3300 3300 [L .r' dIUL t~MP~ 1D 1999 .3375 3375 94-95 20.9 23.6 2( 26.3 Nh- N/A 2000 3476 3476 95-96 8.6 6.8 1 C.7 6.7 6.- 6.0 2001 4360 3786 96-97 9.7 22.8 -2.9 -0.4 6.7 6.7 2002 4508 3915 97-98 15.9 15.6 5.9 6.0 3.1 3.1 2003 4,733 4,111 98-99 2.2 2.3 2.3 2.3 2.3 2.3 2004 4,970 4,317 99-00 3,0 3.0 3.0 3.0 3.0 3.0 2005 5,218 4,532 00-01 17.8 18.4 56.9 58.7 25.4 8.9 01-02 3.4 3.4 3.4 3.4 3.4 3.4 02-03 5.0 5.0 5.0 5.0 5.0 5.0 03-04 17.5 17.5 17.5 17.5 5.0 5.0 04-05 5.0 5.0 10.0 10.0 5.0 5.0 Average, All Available 9.6 Average 9.9 11.2 12.6 12.6 6.5 4.8 5YrAv 9.8 9.9 18.5 18.9 8.8 5.5 Average- 5 Years 11.9 EAGAN TI SF DP TH/ Q AND 2,890 AND 2,890 AND 2,890 BLMTN 4,800 BLMTN 4,100 BLMTN 4,100 APVL 4,584 MPLGR 4,000 MPLGR 4,000 MPLGR 4,000 PRLK 3,750 PRLK 3,750 PRLK 3,750 APVL 3,509.63 APVL 3,509.63 BRKPK 3,400 BRKPK 3,400 BRKPK 3,400 EDPR 3,400 EDPR 3,400 EDPR 3,400 PLYM 3,400 PLYM 3,400 PLYM 3,400 INVGVHTS 2,750 BNSVL 3,222 BNSVL 2,990 BNSVL 2,288 INVGVHTS 2,750 INVGVHTS 2.8'50 k'I 2,057 1LN 2,057 JLN 2WDBY 2,000 WDBY 2,000 WDBY 2,000 APT/MULT COMM ' IND AND 2,890 AND NIA AND N/A MPLGR 4,000 APVL 54,362. BLMTN 17336 PRLK 3,750 BLMTN 26,00, 51 7,500 BRKPK 3,400 BNSVL 8,500 PLYM 7,100 EDPR 3,400 EDPR 7,500 BRKPK 6,600 PLYM 3,400 MPLGR 7,500 BNSVL 6,500 BLMTN 3,300 PLYM 7,100 PRLK 6,400 BNSVL 3,162 BRKPK 6,600 MPLGR 5.950 APVL 2,841.13 PRLK 6,400 INVGVHTS 2,750 APVL 4,3;6 2 FA L BLN 6,050 BLN 4,114 BLN 2,057 INVGVHTS 5,000 INVGVHTS 4,000 WDBY 2,000 WDBY 3,000 WDBY 3,000 Percentage of Increase from 2004 to 2005 By Category By City Single Townhome Apartment/ Commercial/ Family Duplex Quad Multi Commercial Industrial Blaine 10.0% 10.0% 10.0% 10.0% 10.0% 10.0% Bloomington 6.6% 7.9% 7.9% 10.0% N/A N/A Burnsville 4.1% 38.6% 37.7% 40.1% 13.3% 30.0% Eagan 5.5% 5.5% 10.0% 10.0% 5.9% 5.9% Eden Prairie 21.4% 21.4% 21.4% 21.4% 0.0% 0.0% Inver Grove Heights 12.5%----12.5% 12.5% 12.5% 25.0% 33.0% Maple Grove 33.0% 33.0% 33.0% 33.0% 36.3% -17.6% Plymouth 21.4% 21.4% 21.4% 21.4% 4.4% 4.4% Prior Lake 40.0% 40.0% 40.0% 40.0% 28.0% 28.0% lWoodbury 0.0% 0.0% 0.0% 00% 0.0% 0.0% g:\parks05\lncrease from 2004 to 2005 p?ti Based on 2005 Eagan Fees Or etr Sample very e 77- Eagan Current Fees SF DP i i-i/0Apti Mult Comm ind unit) Gill P Fac 2004 Base Fees 2009 2005 1908 1921 5128 4532 216 1137 5602109 2105 2003 2017 5384 4759 227 1194 7.5% 2160 2155 2051 2065 5513 4872 232 1222 10% 2210 2206 2099 2113 5641 4985 238 1251 12.5% 2260 2256 2147 2161 5769 5099 243 1279 15% 2310 2306 2194 2209 5897 5212 248 1308 17.5% 2361 2356 2242 2257 6025 5325 254 1336 Metro Sample Res (per Avera,g SF DP TR/O Apt,Muit Conmm Ind unit) _ c/ it P;-ac- 2004 Base MSA* 3196 3131 3105 3007 6401 5563 5% MSA 3356 3288 3260 3157 6721 5841 Note: The City of Eagan 7.5% MSA 3436 3366 3338 3233 6881 5980 is the only city known to separate their trail 10% MSA 3516 3444 3416 3308 7041 6119 dedication fees from 12.5% park dedication fees, thus an MSA 3596 3522 3493 3383 7201 6258 calculated. MSA can not be 15% MSA 3675 3601 3571 3458 7361 6397 17.5% MSA 3755 3679 3648 3533 7521 6537 SF= Single Family DP= Duplex TH/Q= Townhouse/ Quad Apt/ Mutt= Apartment of Multiple Unit Housing Comm= Commercial Ind= Industrial C/l/P Fac= Commercial/Industrial/Public facility (Trails dedication only * Metro Sample Average is based off of 2005 fees of other Minnesota communities. Page 1 of 2 Cherryl Mesko From: Juli Johnson Sent: Thursday, October 06, 2005 3:44 PM To: Cherryl Mesko Subject: FW: Gordon Price Visit Cherryl, Please make sure that an invitation to this event is included in the APrC packet. Thanks, Juli Juli Seydell Johnson Director of Parks & Recreation City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Phone: 651-675-5500 Fax 651-675-5012 E-mail: jsjohnson@cityofeagan.com Fro : Genee Walz Sent: Thursday, October 06, 2005 3:39 PM To: Jon Hohenstein; Juli Johnson; Mike Ridley; Pam Dudziak; Russ Matthys; Tom Colbert; Tom Hedges; Jeff Asfahl Subject: Gordon Price Visit To all, Councilmember Maguire and Tom Hedges have asked me to help with the coordination of this event. I am convinced that the experience and perspective of Mr. Price will benefit us all as we approach everyday decisions that shape our community. So far, the following has been confirmed: (please respond to the questions in bold) October 26, AM: • A "windshield" tour of the City will be conducted including Councilmember Maguire and Mr. Price. • Is any staff going to participate in this tour? • The City will provide Mr. Price lunch before returning him to BCBS for his activities there beginning at noon. October 26, 6:30-8:30 PM (Eagan Room): • Mr. Price will provide a 30 minute presentation on lessons learned in Vancouver for cities searching for contemporary solutions to urban issues, particularly healthy design. Included in Mr. Price's presentation will be examples and suggestions particular to Eagan based on his tour. • A "roundtable" discussion will take place for the remainder of the time. • The event is currently scheduled for the Eagan Room for 2 hours. Is this an appropriate timeframe? • Depending on the number of participants, the location may need to change. o The Council has had the event on the Informative for the last 2 weeks and will be formally informed at the listening Session tonight. I am unsure of their attendance. o Councilmember Maguire has expressed interest in APC and APrC attendance. APC attendance has been confirmed by 'Jon. Jul!-Will the APrC be in attendance? o Finally, how many staff will be present? There are seven staff members involved in the "brown bag" group as well as several non-employee members. o Can you think of anyone else who would benefit from this event? 10/11/2005 Page 1 of 2 - VON ;a a v City ofl Equ Print E-mail Page Main Page Eagan Ranks Highly in New Survey Scau-h The 2005 City of Eagan survey is back and 95% of residents rate the quality of life in ? About Eagan Eagan as excellent or good. 81 % of the 400 residents polled in the random survey say ? Government Eagan is moving in the right direction, That's tops in the metro area according to ? City Departments research consultant Dr. Bill Morris of Decision Resources, Ltd. ? City Jobs ? City Services Morris says residents like their location, their neighborhoods and the parks and trails most. Growth, traffic and airport noise were seen as the most serious issues facing the ? Facilities city, though 24% could find no serious issue. In terms of community characteristics- Getting Involved everything-from entertainment to housing options-most residents surveyed felt Eagan ? Community Links had "about the right amount" of establishments. However, 48% said we had too little ? Contact Us affordable housing and 46% said we had too few starter homes for young families. ? Copyright Statement Cliff Road narrowly outpolled Pilot Knob as the county road perceived to be the busiest in Eagan. 48% said they commute from Eagan, with most going to St. Paul, Minneapolis or Bloomington. While more Eagan residents say their ease of getting to work is better than in 2002, nearly a third have commute times of between 26 and over 30 minutes. What's missing from Eagan? Eagan residents appear to want more sit-down family restaurants; they would like to attract some additional upscale fine dining choices and ethnic restaurants. 77% said they would be somewhat or very likely to shop at a consumer electronics store in Eagan. The poll was conducted in August, prior to the news being widely known that a new Best Buy is planned to open in the spring of 2006 on the site of the former Eagan 9 Mann Theater and Red Robin Restaurant. 60% would be likely to shop at a women's clothing chain store, and 59% said they would be likely to shop at an organic or natural foods grocery store. Speaking of nature, Eagan residents want to preserve more of it. 86% say it is somewhat or very important to purchase additional open space areas for preservation even if it involved the use of tax dollars. Nearly 60% say they would be willing to pay something more per month in taxes to fund land acquisition. That amount averages out to $3.54 per month, but at least two out of ten residents polled are unwilling to pay any additional property taxes and nearly 20% indicate that it would depend on the specific site being acquired. Furthering the green trend, a nearly universal 99% say it is very important or somewhat important that Eagan have good water quality in its lakes and ponds. At least seven out of ten Eagan residents rated all City services as excellent or good with park maintenance, police and fire protection all regarded highly by over 90% of residents. 94% rank the courtesy of city staff as excellent or good, 92% say the staff is prompt in responding and 91% say they got their question or inquiry answered when they contacted city staff. "While we must always strive to improve and find new ways to serve the public, these numbers are a credit to the excellent city staff and all they do each day," said Eagan Mayor Pat Geagan. In addition, 83% of residents polled approve or strongly approve of the job the City Council is doing. Again, http://www.cityofeagan.com/live/news.asp?menu=2153&id=8423 10/13/2005 Page 2 of 2 according to Morris, that is the highest approval rating for a City Council in the metro area. Morris summed up the survey this way: "To a degree seen in only three other metro communities (Minnetonka, Shoreview and Woodbury), Eagan residents are pleased where they are and confident about where they are moving. The survey is accurate to plus or minus five percentage points. The last time the survey was conducted was in 2002. Look for replays of the October 11 City Council Workshop survey presentation on Cable Channel 16. Check back again for postings of charts and survey analysis as soon as it becomes available. Back City of Eagan © 2004 http://www.cityofeagan.com/live/news.asp?menu=2153&id=8423 10/13/2005 Subject to approval ADVISORY PARKS COMMISSION EAGAN, MINNESOTA MINUTES OF REGULAR MEETING OF SEPTEMBER 19, 2005 A regular meeting of the Advisory Parks Commission was called to order at 7:00 p.m. on September 19, 2005 with the following Commission Members present: Joe Bari, Phil Belfiori, Margo Danner, Terry Davis, Mark Filipi, Duane Hansen, Ryan Zipf, Dorothy Peterson and Richard Pletcher, Mohammed Lodhi was not in attendance. Staff included Juli Johnson, Director of Parks and Recreation; Cherryl Mesko, Superintendent of Operations; Paul Olson, Superintendent of Parks; Jeff Asfahl, Superintendent of Recreation; Eric Macbeth, Water Resources Coordinator; and Lori Kimball, Recording Secretary. APPROVAL OF AGENDA Two additions to the agenda were 1) approval of the minutes for the special meeting of September 19th. 2) Added to Item K - The Holz Farm Request for Quotations. Member Filipi moved, Member Peterson seconded; with all present members voting in favor to approve the agenda as amended. APPROVAL OF MINUTES OF AUGUST 15, 2005 Member Danner moved and Member Bari seconded with all present members voting in favor to approve the minutes of August 15, 2005 as presented. APPROVAL OF MINUTES OF SPECIAL MEETING SEPTEMBER 1, 2005 Member Danner moved and Member Hansen seconded with all present members voting in favor to approve the minutes of September 1, 2005 as presented. VISITORS TO BE HEARD Superintendent Asfahl introduced Pat Marsh, Director of EAA Travel Baseball and Lynn Estes, Director of Facilities for EAA Travel Baseball. Marsh thanked the City for funding improvements and repairs to the fields that accommodate 600 EAA travel games each year. Marsh and Estes told the commission the success of the EAA Travel Baseball program is due to the partnership they have with Eagan Parks and Recreation. SUPERINTENDENT'S UPDATE AND DEPARTMENT HAPPENINGS Juli Johnson, the new Director of Parks and Recreation, addressed the APrC saying she has learned Parks and Recreation has an incredible staff in place. Superintendents Asfahl, Mesko, and Olson, each provided an update and overview of their Division. CONSENT AGENDA There were no items to review under Consent Agenda. DEVELOPMENT PROPOSALS There were no items to review under Development Proposals. Advisory Parks Commission Minutes of Regular Meeting of September 19, 2005 Page 2 OLD BUSINESS There were no items to review under Old Business. NEW BUSINESS T-Mobile Director Johnson introduced this item noting that T-Mobile requested City approval to install cellular antennas, and ground based equipment cabinets on an existing Excel Energy transmission tower in the Highline Trail Corridor. She continued that because this location is within a park the APrC is being asked to review and act upon the request for the City to negotiate a lease. Superintendent Olson shared pictures of the tower in the Highline Trail corridor, immediately east of Johnny Cake Ridge Road. The request before the Commission was for the use of a ground space area to mount equipment cabinets. Olson continued that as with other similar locations, the ground area would be secured by a chain link fence. A minimal amount of vegetation would be disturbed as a result of the installation, and the installer would be held responsible for any restoration deemed necessary by the City. The most visible comparison to the proposal is the installation at Rahn Park, located immediately to the north of the hockey rinks on another Excel tower. Approved in 2000, there have been no conflicts or concerns related to the project or its subsequent operation. The 2005 lease rate for this type installation is $4705.97 per year subject to annual increase of approximately 6% per year. The lease revenues, as approved by the City Council, are currently allocated as follows (2005): • $19,000; ongoing improvements to Historic Holz Farm • $292,000; estimated subsidy to the Eagan Community Center ( projected $141,000 for 2006) • Balance; Utility Fund for Water and Sewer ALTERNATIVES FOR COMMISSION CONSIDERATION: Member Peterson moved and Member Pletcher seconded with all present members voting in favor to make the freeway recommendation to the City Council: • Recommend proceeding with negotiations for the lease request made by T-Mobile for the use of City Park property in conjunction with the installation of cellular antennas on Excel Pole # 147, described as 1689 Highline Trail, all to be consistent with the terms and conditions of the appropriate City telecommunications lease and pending review of the City telecommunications consultant. WATER RESOURCES UPDATE Water Resources Coordinator Eric Macbeth, provided an update for the Water Quality Management Plan stating that 15 residents had applied for three openings on the task force that will be appointed by the City Council. The first meeting will occur on October 5`h. Macbeth stated that the process has begun for identifying wetlands and rating their functions and value. Macbeth presented information on porous asphalt and concrete, explaining how these products can make a positive impact on storm water quality. Advisory Parks Commission Minutes of Regular Meeting of September 19, 2005 Page 3 OTHER BUSINESS AND REPORTS Superintendent Asfahl provided an update of the Recreation Subcommittee and a written summary of the meeting, which included a draft of the Holz Farm Barn rental guidelines. In response to a resident letter requesting that a Peace Pole be placed at Central Park, Chair Davis suggested a subcommittee be formed to clarify the request and consider the issues involved. Members Peterson, Pletcher, Danner and Bari volunteered to form the subcommittee and will report back to the Commission. The Commission also discussed a resident request to extend the date that restrooms are open in various park buildings. Superintendent Olson clarified that pavilion restrooms are open all day from Memorial Day thru Labor Day but at other times of the year are opened during scheduled rental time. When asked about placing satellite toilets along walking trails, Olson clarified that it is not feasible to place satellites in isolated areas because they are not accessible for maintenance and they tend to be vandalized. Staff and Commission members determined that signage is needed to direct people from the buildings to the nearest satellite toilets. Chair Davis acknowledged a complimentary letter from a resident thanking City staff for the support received during their family reunion at Blackhawk Park. Superintendent Asfahl presented the annual softball evaluation results stating 203 teams and 2500 individuals participated in Eagan Softball Leagues. Superintendent Asfahl updated the Commission regarding Holz Farm RFQ's from consulting firms to the a National Historical Application. Four proposals have been received, and will be reviewed. ROUND TABLE Member Danner welcomed Director Juli Johnson to her first APrC meeting. Chair Davis and Member Danner stated they had attended the Greenway concert at Caponi Art Park and it appeared to be a successful event. Director Johnson reminded everyone of the City Services open house to be held at the Community Center later in the month. ADJOURNMENT With no further business to conduct, Chair Davis moved, Member Zipf seconded with all members voting in favor to adjourn the meeting. The meeting was adjourned at 8:10 p.m. Secretary Date