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12/19/2005 - Advisory Parks & Recreation Commission"DIU December 19, 2005 Youth Scholarship Policy Changes Income Certification Form 2006 Capital Improvement Program Date: December 19, 2005 Agenda Item: Workshop Action InCorn:atron _ ?- ?i<;ichments x self-eerti ration Form AGENDA ITEM: YOUTH SCHOLARSHIP POLICY CHANGES TO: ADVISORY PARKS COMMISSION PREPARED BY: JULI SE ELL JOHNSON, DIRECTOR OF PARKS RECREATION ITEM OVERVIEW: Consider modification to the existing scholarship program to align with eligible funding support with Dakota County Community Development Block Grant (CDBG) program requirements. BACKGROUND/HISTORY: To date, Eagan Parks and Recreation has provided scholarship funding to assist youth participants with financial needs. Presently, staff relies on the following limits and management procedures to administer the program: • The program is intended for youth under the age of 18. The fee is reduced to 50% of the registration fee and requires a simple written request for scholarship assistance. • A maximum of 4 programs per year per participant up to a $100.00 individual maximum (whichever comes first). • The family maximum cap is $500.00. As a means to fund the scholarship program, staff implemented an initiative in 2002 to increase non-resident fees for permitted use of the athletic sites to enable a portion of the proceeds raised to be directed towards the youth scholarship program. By moving to a more integrated scholarship program funding assistance can reach more of Eagan's residents that might need that support. ANALYSIS: Based on the above history and identification of CDBG funding eligibility, staff proposes to implement the following Youth Scholarship program and related requirements in partnership with the CDBG program. • Participants seeking scholarship funding will be required to complete the self-certification form for record keeping and reporting requirements. • To assure equitable distribution to those that qualify, each youth under the age of 18 will have a maximum amount of $100.00 support with a family maximum of $500. • Utilization of the non-resident fee proceeds would still be used if CDBG funding falls short of demand. ALTERNATIVES FOR COMMISSION CONSIDERATION: 1. Recommend to the City Council that a scholarship program be implemented with a $10,000 allocation of CDBG funding for this specific initiative. 2. Other Income Certification Form Eagan arks and Recreation in partnership with Dakota County Information on annual family income and race is required to determine eligibility for public services funded with federal Community Development Block Grant (CDBG) funds. Each participant must indicate the number of persons in their family, and then CIRCLE THE BOX that contains the amount of annual family income. INCOME is defined as the total annual gross income of all family and non-family members 18+ years old living within the household.. All sources of income must be counted from all persons in the family based on anticipated income expected within the next 12 months. Circle the appropriate income level in line with your family size. rcrwvcr? r W1_ Ctrs ii, rrrcirrprk rr1AL.ti.rrrr "' ii li.)vC(] strllulial 5111 70 Family Size 0-30%-75% 31%-5O%-75% 510% 80% - 50% 81%+ One $0-$16,150 $16,151 - $26,950 $26,951 - $40,600 $40,601+ Two $0-$18,500 $18,501 - $30,800 $30,801 - $46,400 $46,401 + Three $0-$20,800 $20,801 - $34,650 $34,651 - $52,200 $52,201 + Four $0-$23,100 $23,101 - $38,500 $38,501 - $58,000 $58,001+ Five $0-$24,950 $24,951 - $41,600 $41,601 - $62,650 $62,651+ Six $0-$26,800 $26,801 - $44,650 $44,651 - $67,300 $67,301+ Seven $0-$28,650 $28,651 - $47,750 $47,751 - $71,900 $71,901 + Eight-plus $0 - $30,500 $30,501 - $50,800 $50,801 - $76,550 $76,551 + Annual Benefit Limitations: Each year there is a $100 per child limit and a $500 per family limit on scholarship assistance. Critical Data Required for Scholarship Approval - Community Development Block Grant Please check your Ethnicity (pick 1 of 2): Hispanic; or Non-Hispanic, Please check your Race (pick I of 10 choices): Does your family have a FEMALE HEAD OF HOUSEHOLD? Yes No APPLICANT STATEMENT: I hereby certify that the information on this form is accurate and complete. I understand that this self-certification may be subject to further verification by the agency providing services, the City, the Dakota County CDA, or the U.S. Department of Housing & Urban Development. I, therefore, authorize such verification, and I will provide supporting documents, if necessary. WARNING: Title 18, Section 1001 of the U.S. Code states that a person is guilty of a felony for knowingly and willingly making false or fraudulent statements to any department of the U.S. Government. Intl: Participant or Beneficiary Name (Please Print) Signature (of Parent or Guardian, if participant is under 18 years old) Date * please complete and return with registration form. CITY EAGAN PARKS AND RECREATION DEPARTMENT 2006 Capital Improvement Program Location Project Description Estimated Cost Notes Patrick Eagan Park Master Plan preparation $90,000 Carnelian Park Hockey rink lighting upgrade $30,000 Central Park Site improvements, per plan $35,000 Additional lighting & signage Holz Farm Farmstead upgrades, Phase 3 $30,000 On-going per Master Plan Holz Farm Acquisition of west access $650,000 Pending willing seller Rinks • Ridgecliff Park Replacement of hockey rink $10,000 Projected location • Carnelian Park Replacement of hockey rink $10,000 Projected location • Kettle Park Replacement of play structure $35,000 Projected location • Carnelian Park Replacement of play structure $35,000 Projected location • Meadowlands Park Replacement of play structure $35,000 Projected location Tennis Courts • Lexington Park Rehabilitation of court $25,000 Projected location • Highview Park Rehabilitation of court $25,000 Projected location TBD BMX bike area $10,000 Berms and trails TBD Small projects - TBD $30,000 Partnership opportunities, immediate needs TBD Acquisition opportunity $650,000 Allocation for need Subtotals: Projects $400,000 Potential Acquisitions $1,300,000 TOTAL $1,700,000 G:parks 05/2006 CIP AGENDA ADVISORY PARKS COMMISSION EAGAN, MINNESOTA Monday, December 19, 2005 7:00 PM Eagan Municipal Center City Council Chambers WORKS HC? 6:00 p.m. - Eagan Room • Revise Park System Clas_si;cations i • Youth Scholarship Dolicy Changes • CIP Follow-up Discussion A. Call to Order and Pledge of Allegiance 7:00 pm B. Approval of Agenda 7:02 pm C. Approval of Minutes of Regular Meeting of November 14, 2005 7:03 pm D. Visitors to be Heard (1) Trails Plan/Trails CIP Report from Engineering Page 3 7:04 pm E. Director's Update Pages 4-5 7:15 pm F. Consent Agenda 7:20 pm (1) Eagan Place 2 d Addition - Solomon Real Estate Page 6 G. Development Proposals 7:21 pm H. Old Business (1) Band Shell and PA System Rental Fee Pages 7-8 7:22 pm 1. New Business (1) Caponi Art Park Board Request Pages 9-10 7:30 prn (2) Commercial Use Rental Policy Pages 11-12 7:45 pm J. Water Resources Update 7:50 pm K. Other Business and Reports (1) Subcommittee Updates 8:00 pm (2) Communications Page 13 8:02 pm L. Round Table 8:05 pm M. Adjournment 8:10 pm The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities, and employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or status with regard to public assistance. Auxiliary aids for disabled persons wishing to participate are available upon request at least 96 hours in advance of the event. If a notice of less than 96 hours is received, the City will attempt to provide the aids. -4, eeting ?^ I Uary 1292006 ADVISORY PARKS COMMISSION 'nnti-'nnr% MP EWERS _. NAME'AND ADDRESS TERM TELEPHONE TERM L START EXPIRES JOSEPH I 1999 651-454-8442 (H) 5/2008 3033 Timberwood Trail (3 yr. 1999) (3 yr. 2002) ibari1@iuno.com Eagan, MN 55121 (3 yr. 2005) PHIL BELFIORI 2002 651-905-0293 (H) 5/2006 3671 Canary Way (1yr. 2002) 763-287-7167 (W) (3 yr, 2003) pbelflori(i??wsbena com Eagan, MN 55123 G DANNER 2001 651/454-5688 (H) 5/2007 2037 Flint Lane (3 yr. 2001) (3 yr. 2004) mrsmagoo@usfamily net MN 55122 Eagan, TERRY DAVIS (Chair) 4895 Safari Pass Eagan, MN 55122-2690 1997 (3 yr. 1997) (3 yr. 2000) (3 yr. 2003) 651-452-2635 (H) 651-310-8941 (W) 452-2152 (Home fax) terrv.davis(cstpaul.oom 5/2006 1997 May 651-602-1725 (W) 5/2007 ARK FILIPI , (3 yr. 1998) 651-687-9866 (H) 836 Overlook Place 3 2001 ( yr. ) mark.fi1ipi@metc.state.mn.us Eagan, MN 55123 (3 yr. 2004) DUANE L. HANSEN May, 2004 952-894-9228 (W) 5/2008 3911 Denmark Ave (1 yr. 2004) 651-687-9566 (H) MN 55123 Eagan, (3 yr. 2005) hand005comcast.net MUHAMMEDLODHI May, 2004 952-278-2629 (W) 5/2007 4361 Bear Path Trail (3 yr. 2004) 651-686-5273 (H) Eagan, MN 55122 m lodhi@hotmail.com DOROTHY PETERSON (Vice Chair) 2000 651-454-6532 (H) 5/2006 4337 Sequoia Drive (3 yr. 2000) Eagan, MN 55122 (3 yr. 2003) norsk437Ccr?juno.com Ea c,? City Staff E- ail: isiohnsonC?cityofeaaan.com cmesko@dtyofeaaan.com plson@cityofeagan.com iasfahl@cityafeaaan.cam ghove@cityofeagan.com emacbethC cityofeaaan.cam Phone #651-675-5505 (Cherryl's # after 4:30 p.m.) LZ ?+1 L d N ut ADVISORY PARKS COMMISSION 2005-06 MEETING SCHEDULE NAME May June July Aug Sept Oct Nov Dec Jan Feb Mar April 16 20 18 15 19 17 14 19 12* 16* 20 17 Joseph Bari x X X X Phil Belfiori x 0 X X X 0* 0* Margo Danner x X X Terry Davis (Chair) X Mark Filipi x x Duane L. Hansen x X X X X Muharnmed Lodhi x X X 0* 0 X x Dorothy Peterson x x x x (Vice Chair) Richard Pletcher x Secretary I 1 11 Ryan Zipf (alternate) X x x X = present O = absent O* = notified staff of absence prior to meeting Recreation Sub-Committee Natural Resources Sub-Committee AcouisitiontDevelopment Sub-Committee Richard Pletcher Muhammed Lodhi Dorothy Peterson Ryan Zipf Mark Filipi Margo Danner Terry Davis Duane Hansen Joe Bari Joe Bari Phil Belfiori Terry Davis UPCOMING MEETINGS: OPEN ISSUES Holz Farm NRHP Preliminary Evaluation Jan 10: Joint meeting with City Council - CIP review - 6:15 pm (approx) Volunteer Recognition Methodology T : FRO : DATE: ADVISORY PARKS COMMISSION JULI SEYDELL JOHNSON, DIRECTOR OF PARKS RECREATION DECEMBER 16, 2005 REMINDER: Workshop at 6:00 p.m. in the Eagan Room will precede the re Ulat meeting. ITEM A: Call to order ITEM B: Approval of agenda ITEM C: Approval of minutes of November 1 ITEM D: Visitors to be Heard ITEM E: Director's Update Director Johnson will provide a brief overview of department activities over the past month. ITEM F: Consent Agenda ITEM G: Development Proposals There are no development proposals for the Commission to review. ITEM H: Old Business Band Shell rental fees and fees associated with the new PA system recently installed will be reviewed for Commission recommendation to the Council. ITEM I: New Business 1. Background information is included in the packet outlining a request from the Caponi Art Park Board and Mr. Tony Caponi to remove the fence from under the Diffley Road underpass. The Commission is being asked to consider this request and make a recommendation regarding its merit. 2. The Recreation Subcommittee recently reviewed the need for a fee for commercial use of park buildings and facilities. Background information is included in the packet and an update will be provided by the subcommittee for Commission consideration and action. ITEM J: Water Resources Update Water Resources Coordinator Macbeth will provide information relative to the Water Resources division. ITEM Other Business and Reports 1. Subcommittee meetings held since the November APrC meeting will be summarized under this agenda item. 2. Attached is a letter from a resident who recently donated 3 Scotch pine trees to be planted in George Ohmann Park. ITEM L: Round Table Any items of concern that might be placed on upcoming agendas or items of interest will be identified. ITEM M: Adjournment Date: December 16, 2005 Agenda Item: VTBH - Trails CIP Present.ei,;ri Action Information X Attachments x l,&. AGENDA ITEM: TRAILS CIP PRESENTATION TO: ADVISORY PARKS COMMISSION PREPARED BY: RUSS MATT YS, CITY ENGINEER ITEM OVERVIEW: City Engineer Matthys will provide an overview of the trail components included within specific sections of the Comprehensive Guide Plan for the City of Eagan. The Comprehensive Guide Plan for the City of Eagan includes Trail components within two of its sections. A Transportation Trail System is presented in the Transportation Plan Section while a Park Trail System is included in the Park and Recreation System Plan Section. Both trail systems support one another and are duplicative, except that most of the trail segments internal to city parks are only included within the Park and Recreation System Plan. The Trail and Sidewalk Improvements portion of the 2006-2010 CIP has been attached for your information. Russ Matthys, City Engineer, would be happy to address any questions and will be in attendance at the December 19 APrC meeting with an exhibit of the proposed improvement locations. Item: b ? TQk ks C\ ? CITY OF EAGAN P C'Q S e rA+C;c-A1 is t 5 YEAR CAPITAL IMPROVEMENT REQUEST Attachment: .1O(}0 -)0 0c'Ct(4 C tbp (2006-2010) ?c e,c As of 11-10-05 TRAIL IMPROVEMENTS PROJECT ECIAL STREET FUND TOTAL LOCATION DESCRIPTION ,"TENTS C? iw CIP 2006 I LONE OAK DR (Lone Oak Rd to Lone Oak Pkwy) NEW Construction West Side (2,820 FI x 117,000 $0 $117,000 2. CEDAR GROVE PKWY (Nicols Rd to Rahn Rd) NEW Construction South Side -,47' $272,500 $575,500 $848,000 3. DENMARK AVENUE (Wescott Road - Crestridge Lane) NEW Construction West Side (2 $0 $400,000 $400,000 4. PILOT KNOB ROAD (Central Pkwy to Lone Oak) RECONSTRUCT West Side (:. . t $62,375 $62,375 * 5. BLACKHAWK HILLS RD (Blackhawk Lake Dr to 500' West) NEW Construction North Side (5 50 $28,500 $28,500 TOTAL - 2006 ,?0Q $1.066.375 1.45 .87 * Reflects 45% of total cost due to Dakota County participation 2007 TH 149 (Wescott Rd - TH 55 Frontage) I NEW Construction °: :.; $0 $158,250 $158,250 ** . 2. DIFFLEY ROAD (Beaver Dam Rd. - Blackhawk Rd.) NEW Construct ? $0 $39,375 $39,375 3. THOMAS LK ROAD (Thomas Center Dr. to Highline Tr) NEW Constru $0 $75,530 $75,530 TOTAL - 2007 Reflects 45% of total cost due to Dakota County participation ** Reflects 30% of total cost due to Federal funding participation 2008 1. DIFFLEY ROAD (Rahn Rd. - Beaver Dam Rd.) Construction N-- Side (1,110 FT) $0 $24,975 $24,975 2. BLACKHAWK ROAD (Cliff Rd to Beecher Rd) instruction East Side (1,000 FT) $0 $66,500 $66,500 TOTAL - 2008 4 * Reflects 45% of total cost due to Dakota County particip' 2009 1. YANKEE DOODLE ROAD (Yankee PI to 01 e . - . ?)NSTRUCT North and South Sides (3,200 FT) $0 $72,000 $72,000 * 2. TH 149 (TH 55 to Northwest Pkwy) EW Construction East Side (2,000 FT) $0 $30,000 $30,000 ** 3. TH 55 (TH 149 to Lone Oak Rd) NEW Construction West Side (1,200 FT) $0 $60,000 $60,000 TOTAL - 2009 +QQQ * Reflects 45% of total cost due to Dakota County par.: -u-.'. `- Reflects 30% of total cost due to Federal funding participation ?ARKSBF -- Pain cmmuvuma-* Me .. So, *,.'flWd TTu YIP CITY OF EAGAN 5 YEAR CAPITAL IMPROVEMENT REQUEST (2006 - 2010) As of 11-10-05 TRAIL IMPIP()Z'F:Mt('vTS LOCATION PROJECT DESCRIPTION SPECIAL ASSESSMENTS SI II F I T FUNI3 (City) TOTAL CIP 2010 1. SILVER BELL ROAD (Cedar Grove Parkway - Blackhawk Rd.) NEW Construction North Side (3,400 $0 $156,870 $156,870 2. NORTH VIEW PARK RD (North Ridge Dr to Braddock Tr) NEW Construction North Side (I,(' . ?' $0 $41,500 $41,500 ? TOTAL - 2010 ? X98.3 %0 5-YEAR CIP TOTAL '' SQQ j 797.37 5 FUTURE (Foreseeable / Possible) 1. DUCKWOOD DRIVE (Federal Dr. - Pilot Knob) NEW Construction Both 'es $0 $107,070 $107,070 2. FEDERAL DRIVE (Yankee Doodle to Blackhawk Lk. Dr.) NEW Construction 1 :st $0 $250,800 $250,800 3. TH 13 (Yankee Doodle - 494) NEW Constructic $0 $535,000 $535,000 4. CLIFF ROAD (Lexington - TH 3) NEW Constru $0 $463,500 $463,500 * 5. CLIFF ROAD (TH 3 - IGHT'S) NEW Consto $0 $29,250 $29,250 * 6. CLIFF ROAD (Cinnamon Ridge Rd. - Nicols Rd.) NEW C" ustr -t $0 $106,250 $106,250 * 7. DIFFLEY ROAD (Amberleaf Ct. - Lexington Way) NEtt . T) $0 $95,000 $95,000 8. CEDARVALE BLVD. (Cedar Grove Parkway - Silver Bell Rd.) N!?''. ' .onstructios. +;.: 0 FT) $0 $157,700 $157,700 9. LONE OAK ROAD (TH 55 - Inver Grove Heights) .' Construction ; , r: ', O... (10,400 FT) $0 $234,000 $234,000 10. LONE OAK ROAD (TH 13 - Pine Ridge Dr.) - mstrucoan South Side (2,000 FT) $0 $45,000 $45,000 11. TH 13 (Blackhawk Rd to Yankee Doodle Rd) s ;r action East Side (3,000 FT) $0 $150,000 $150,000 12. CLIFF ROAD (Blackhawk Rd to Johnny Cake Ridge :ar.. ion North Side (2,580 FT) $0 $78,050 $78,050 13. CENTRAL PARKWAY (Yankee Doodle Rd to Pilot'-11,11 n,i'uction South Side (3,000 FT) $0 $250,000 $250,000 14. WESCOTT WOODLANDS to WESCOTT HILT Construction Centerline (800 FT) $0 $33,200 $33,200 15. YANKEE DOODLE ROAD (TH 13 to Federa' -".:ONSTRUCT North and South Sides (10,000 FT) $0 $225,000 $225,000 16. DENMARK AVENUE (Northwood Pkwy to °u Dr) NEW Construction North Side (2,300 FT) $0 $95,450 $95,450 IT NORTHWOOD PKWY (Pilot Knob Rd to De' NEW Construction North & South Sides (2,200 FT) $0 $91,300 $91,300 TOTAL-FUTURE L2,216?= TOTAL 5(}Q $4.737.945 44,-5 * Reflects 45% of total cost due to Dakota County participation (-M, I YPM, CmmumimN{a OYM,th,* 25t5,,mbolVlE}t,T,mi, TV DECEMBER 2005 DEPARTMENT HAPPENINGS STRENGTHEN COMMUNITY • Following a news release, approximately 10 trees were offered to the City for use as a Holiday tree at the ECC. City staff reviewed each candidate tree and selected a nearly 30' tall spruce tree that had become a nuisance (blocking a window) in the front yard of a residence. City staff cut the tree and hauled it to the ECC where it was installed outside the east entrance and decorated for all to enjoy. • The South of the River Community Band held their winter concert at the ECC on December 4. • The Parks and Recreation preschool program will be holding a preschool art show at the ECC on December 15. « Friends of the Farm hosted their 5`h annual Old Fashioned Holiday at the historic Holz Farm on Sunday Dec 4. It was a beautiful winter day. FOF estimate that approx. 500 were in attendance! SUPPORT ECONOMIC DEVELOPMENT • The ECC is home to several large holiday parties this season, including BlueCross BlueShield, Thomson West and Evergreen Community Church. There will be five weddings at the ECC in December, including a New Years Eve wedding celebration. • There are currently 36 birthday parties planned at the ECC in December, with more expected throughout the month. • INCREASE CULTURAL AWARENESS (INCLUDING HISTORY & NATURE PROGRAMS) « The ECC is featuring a display of Holidays around the World during the winter holiday season. • Adapted programs are expanding in the New Year to include art classes, which the Eagan Art House is coordinating and leading and Eagan Parks and Recreation is working to get the word out to the participants in the sporting classes, which are currently successful. PROTECT NATURAL RESOURCES « Staff is working with the Utility and Engineering Departments as well as a contractor, to determine the most appropriate means of developing an irrigation system bypass at the ECC. Irrigation water is currently drawn from the pond which precludes the treatment of emergent vegetation in the pond. The bypass would be used during those times the pond is being treated. « The Legislative Commission on Minnesota Resources (LCMR) approved the request of the City to issue a Conservation Easement over the City owned portions of the Caponi property to Dakota County. The State grants used on the project prohibited granting any property rights while the County funds used on the same project required it. 4 REMINDER ! Snowmobiles are NOT allowed on City Park property. Violations should be reported immediately to the Police Department. One of the projects the preschoolers are working on for the 2d annual Art Show is Tzedakah boxes. The word tzedakah ([t]she-dah-kah) is a Hebrew word meaning "righteous deeds". The project is inspired by art from Tony Berlant who created the original box from recycled goods, and filled it with money to help those in need. The preschoolers are creating their boxes from recycled goods such as tin foil, magazines, newspaper and milk cartons. Ninety families are invited to the event with more than 90 pieces being displayed. The Art show and Silent Auction will be held on Thursday December 15 at the ECC from 6:00-7:30pm. The Eagan Community Center served as a drop-off site for Nike's Reuse-a-shoe program Nov. 1- 22. Over 547 pairs of athletic shoes were collected at Eagan, Apple Valley, and Burnsville. That's 10% of the total Farmington wanted to collect in one year. PROMOTE HEALTH & WELLNESS • Unlike recent years, a number of the skating sites will be open prior to the Holiday season, some as early as December 17. Park crews began a "split shift" on December 11 to allow for round the clock flooding. At this time, the paved rink sites appear to have the best ice. Again this year, the City will contract for the removal of snow from designated trails throughout the City. The designated trails comprise approximately 50% of the boulevard trail system. The trails within Central Park are included. The contract is managed by the Street Department. Additions or deletions are considered by the Council in the spring. « Pilates for teens will begin this February in the Oasis. • Winter Manager's Meetings were held on Monday, December 5. All leagues will begin after the first of the year. The outdoor leagues are thankful for the arrival of winter and cold weather. There are currently 130 teams registered for 4 sports with leagues occurring 6 days a week in 20 leagues. A few leagues are still accepting registrations. • The student holiday fitness pass will be offered December 15-30 and is good for 30 days from the date of purchase. • Complimentary group fitness classes are being offered to the public December 3-10. • A BOG (Blast & Open Gym that is supervised) Day for youth ages 6-12 will be held at the ECC on December 27. KUDOS TO STAFF: Sonya Rippe and Sandy Breuer were nominated and will be presented with meritorious service awards, at the MRPA Annual Meeting and Awards Luncheon on Jan. 12th Sonya was also nominated for the Dorothea Nelson Award. Another individual won this award, but it is an honor to be nominated. Sonya is receiving her awards for her MRPA work with the RSC (Recreational Sports Commission) and Awards Committee. Sandy is receiving her award for her work with the MRPA Awards Committee. Sections and committees choose the individual(s) they feel most deserving. The intent of the Section and Committee Meritorious Award program is to provide the opportunity for each MRPA Section and Committee to recognize its own members for outstanding services performed on behalf of that Section or Committee during the previous year. The goal of the program is to increase awareness and appreciation of the MRPA members who volunteer additional time to serve on Sections and Committees. 5 Date: December 16, 2005 Agenda Item: F-1; Eagan Place tad Addition - Solomon Real Estate Action X 110, ormation \stachments X 1. Location Map 2. Subdivision Dra,xiras 3. Site Plan AGENDA ITEM: F-1; EAGAN PLACE 2ND ADDITION - SOLOMON REAL ESTATE TO: ADVISORY PARKS COMMISSION FROM: JULI SEYDELL JOHNSON, DIRECTOR OF PARKS & RECREATION ITEM OVERVIEW: Review the parks dedication, trails dedication, tree preservation, water quality and wetlands issues that pertain to the Eagan Place 2d Addition development. BACKGROUND/HISTORY: The applicant is requesting approval of a Preliminary Subdivision and Final Subdivision of 9.24 acres (Eagan Place) to create three lots (Eagan Place 2nd) for property legally described as Lot 1, Block 1, Eagan Place located at 1235 Town Centre Drive. The applicant is proposing to subdivide the subject lot into three lots. Lot 1 will be for a Best Buy retail store (currently under construction) and Lots 2 and 3 will be for a freestanding 7,000 square foot building (total of 14,000 square feet total between the two lots). The users have not been identified for Lots 2 and 3 but have preliminary approval for retail, restaurant, or office uses. PARKS AND TRAILS DEDICATION: The parks and trails dedication were previously fulfilled as part of the original development on this site. TREE PRESERVATION: Any tree preservation issues that pertain to this proposed development site will be addressed through mitigation if necessary. WATER QUALITY/WETLANDS: There are no specific water quality or wetlands issues pertaining to this site however, the issue of potential reclamation of wetlands or improvements to water quality for future redevelopment projects will be an issue of discussion with the update of the Water Quality Management Plan. ALTERNATIVES FOR COMMISSION CONSIDERATION: 1. Recommend to the City Council that this proposal be approved as presented. 6 Item: Y ^ittachment: l Loc.c& Mc( j) ti J W - ^v F7 F 1 no o..v. a m ? - o I'll ' g 44, 0, ca ?b rJ ZI "J ? \ G 1 F. A7, i 1000 _ -- 0 1000 2000 Feet Develop mentlDeveloper: Eagan Place Application: Subdivision Case No.: 15-PS-05-11-05 Map Prepared using ERSI ArcView 3.1. Parcel base map data provided by Dakota County Office of GIS and is current as of January 2005. THIS MAP IS INTENDED FOR REFERENCE USE ONLY N W E ci of czag n Community Development Department The City of Eagan and Dakota County do not guarantee the accuracy of this Information and are not responsible for errors or omissions. S V F-i OVERALL SITE PLAN Vicinity Map uA rP teL ¢. A Y ,°rtaa=.,??` y?x.,-. li? ? u. r .r y *, c raw®a r` t y plmq G C C }.. y.gpy-ii ,Znd RECEIVED NOV 3 0 2005 Prepared /or: Solomon Real Estate Group 12300 Singletree Lane, Suite 200 Eden Prairie, Minnesota 55344-7964 Contact: Anne Knuth Phone: 952-974-9200 Fax: 952-974-9300 Prepared by: Westwood Professional Services, Inc. /5Y9 Nra?r,,,,, Orrva Fl,nna. 952 92> 595o Far: 8518)95831 Project number: 20051044.01 Ca,,Iocl: Candi M. PorkS V j ??. LOT t -? - LOT 2 LOT 9 .1 a- RETAIL ) 7.000 (? REST, RETAIL " IlrJl f E.2 7 .,e 7,000 000 Sf ,. c so Iao lea' OVP..RALL StTH PLAN ?, T '-- N 7& NOTFOR CONSTRUCTION RRVISTON SHEETS 11/29/05 CITY COLIM(NTS ALL INDPX SHERT NO. DRSCJtty770N COVER SHEET E.YISTING GON01710N5 SVR VEY / PRELIkiItd ARY PLAT 3 GVIL 51g PLAN a GRADING DRAINAGE AND EROSION CONTROL PLAN UTILITY PLAN 1AN05CAPE PLAN Subdivision Drawings for Eagan Place 2nd Addid0n @gan, hliru,aota z, } fli 19 ? Fd ?E St i CIS O a O rD 0 n -ri ti. (? I O H L1 0y.;.? r) O z Ct5 fI ? o ? n cn 0 71 °1 - CC r Ia S Im o? ?? 1 i im P /f? I -F _ ?y T G;1 cg r Item: ?" - k Attachment: 3 S t -l- e tcv\ 1 i}' I ?- t\ --, --a.-------------- J {+rzr, rnr ly LJ ? _r'?-a r, r ??f? r -a?, - nra? n r `__.. r J ?___r?t r ,fit III I'1 1?1 to J _ ?q S m ?n _ _ ? K ro Co H m z O - It w D ? f?t e za A ?o p? Date: Dec 19,2005 Agenda Item: Band Shell & sound system rent:,, considerations Action X Information Attachments I. Fee Comparison Survey AGENDA ITE BAND SHELL & SOUND SYSTE 1 PTNTA-L CO Sl lDER_ T1O.NS TO: ADVISORY PARKS COMMISSiON FROM: J`ULI SE ELL JOHNSON, DIRECTOR OF PARKS RECREATION JEFF ASFAHL, SUPERINTENDENT OF RECREATION CHERRYL MESKO, SUPERINTENDENT OF OPERATIONS ITEM OVERVIEW: Establishing Eagan Rotary Land Shell retital fees. DISCUSSION/EVALUATION: To determine a fee structure, staff researched other similar area venues (Attachment 1). A sound technician is needed to operate the new sound system. Current park attend int, community center or recreation staff members will be trained for this role. ho-wy ntzc for this specialized service is proposed in addition to the rental fee. It is recommended that sound system use be an optional service. Some groups using the band shell will not need a sound system or have needs that are accomplished by a smaller system. Larger bands/groups may need more or may have a system of their own. Staff proposes the following fee structure: • Rental of the Band Shell venue only: Half Day Full Day Resident: $340.00 $ 640.00 Non-Resident 425.00 800.00 Rental of and Shell with Sound System* : Resident: $540.00 $1000.00 Non-Resident: 675.00 1250.00 *Required staff technician at $20/hr 7 RECOMMENDED ACTION: 1. Recommend that the proposed fees for rental of the Eagan Rotary Band Shell and sound system be incorporated into the 2006 fee schedule as presented. 2. Recommend that the proposed fees for rental of the Eagan Rotary Band Shell and sound system be incorporated into the 2006 fee schedule as amended. 3. Other 8 Survey Data Item: Bc& d S\Iek\ Soue ci ??5 emc' lCoS?derCJOS' Attachment: wee C?nc?? d sc Outdoor Venues - (To ascertain facility and sound system value) Other- Rental from private business for Sound System Kingdom Sound - Sound only, no venue 1 I $125 / hr I 1 Average Totals I $85.6 / hr 1 $13 hr 6.1 per Date: December 19, _' 045 A enda Item: I-1; Caponi Art Park Board Request Action Information Attachments x 1. Site Maps 2. Letter of PP cyuct AGENDA ITEM: CAPONI ART PARK BOARD REQUEST TO: ADVISORY PARKS COMMISSION FROM: JULI SE ELL JOHNSON, DIRECTOR OF PARKS & RECREATION IT DESCRIPTION: The Caponi Art Park oar has submitted a letter requesting that the City allow removal of the fence from the Diffley Road pedestrian tunnel. The Caponi Art Park Board has requested that the fence be removed to allow for transport of their equipment through the tunnel and to allow better pedestrian access when the Caponi Art Park is open for public events. To accomplish this, the Art Park Board has proposed changing the park's boundary fences to fully surround the tunnel and prohibit public access except when the Caponi Art Park is open to the public. ANALYSIS The original design of the tunnel called for a smaller passage and no fence. At the behest of the Caponis, a wider tunnel with a fence was bid as an alternate. Per the agreement, the Caponis paid for the additional cost of the alternates. 9 The letter of request does not state that the Caponi Art Park Board wishes to block the tunnel to general public use. However, staff received further information at a meeting on site with Anthony Caponi. Mr. Caponi stated that his intent was to change the fence line around the Caponi Art Park property to include the entire tunnel within the fence. This would block the tunnel to public use except when the Caponi Art Park is open. • Per Article 10; Upon acceptance... "Thereafter, the Pedestrian Access shall belong to and be under control and ownership of the City and the City hereby agrees to maintain the Pedestrian Access in a physical condition which will accommodate the intended use of both parties to this Agreement". • Per Article 11; This agreement may only be amended upon a written agreement of both parties ALTERNATIVES FOR COMMISSION CONSIDERATION 1. Recommend that the request to remove the current fence be denied. 2. Recommend that the request be approved. 10 CAPON I TUNNEL Item: :14 Attachment: z l '42 (NAc_ ( 1 c L, c i"3-s) ti F I Caponi Tunnel [ 0 O c; I 0 CI Y ; Caponi Tunnel Caponi Tunnel W ?- E N 3 E? W Creation Date: Apr 21, 2005 12:58 Modification Date: Jul 12, 2005 13:45 Average Scale: I inch = 96.0 feet E jW _ .?3 ' ?y t t d Ss -' k tY s- k p Y Y 1 d: I° s i f l e . . tp'r "?i } 1. ?, V V r 9 w - ? 1 I ti t ' f ?, 4 4 °i?? ? '? ? r k \ f }• I L F ,ri , . .h [ YET -fL 3 ( _ g k . p H ?y fi ?' k' ` g i? (c) up i rglit 2005, Pictometry Internatio l Creation Date: Apr 21, 2005 12:58 Modification Date: Jul 12, 2005 13:45 Average Scale: 1 inch = 50.3 feet N E r - -- - .• rte,,. ?x is Y 9 a e-J xr \t F"Y n 4 s (c) C:opyr hi G01 Yictuuietry inteman Creation Date: May 05, 2005 12:21 Modification Date: Jul 12, 2005 12:30 Average Scale: 1 inch = 60.5 feet 1215 Diffley Road Eagan, MN 55123 September 8., 2005 Tom Hedges City of Eagan Eagan, Dear Mr. Hedges: On behalf of the Board of Directors of the Caponi Art Park and Learning Center, I would like to petition the City of Eagan to have the fence removed from under the Diffley Road underpass. Building upon the partnership that we have forged together in the creation of the Caponi Art Park, I'm sure you'll agree that the fence is at odds with our shared goals with respect to future success of the park. I look forward to your guidance on our next steps and very much appreciate the role you have played in bringing the Caponi Art Park into existence. Relationship of Bike Path along Diffley Road to Caponi Art Park Underpass Patrick Egan Park Road Directly Connecting Bike Path to Patrick Egan Park few i )ad Rs=ate -77 r 1 Capon! Art Park And Learning Center BOARD OF DIRECTORS CARY FELBAB President CHIP LINDEKE Secretary/ ROBERT GAVIN, JR Treasurer ANTHONY CAPONI CHERYL CAPONI MICHAEL MAGUIRE PAUL VERRET 1205 DIFFLEY R O A D E A G A N , M N 55123 51.454-8412 infoicaponiartpark.org www.caponiartpark.org September 26, 2005 Tom Hedges City Administrator City of Eagan 3830 Pilot Knob Road Eagan, 55122 Dear Tom, OCT 252005 Y: Relationship of Bike Path along Diffley Road to Caponi Art Park Underpass Patrick Egan Park a tt Capon! Art Park And Learning Center Road Directly Connecting Bike Path to Patrisk D Al r aC^t .Y.•, p; Date: Ll " 2005 Agenda item: 1-2; C ier ial Use Rental Policy Action X Information Attachments X 1. Subcommittee notes from their November meeting, AGENDA ITE : POLICY AND FEES FOR GROUPS USING TAX SUBS I IDI F 1) FACILITIES FOR FUND RAISING OR PROFIT GENERATING ACTIVITIES TO: ADVISORY PARKS COMMISSION PREPAREDBY: JULI SEYDELL JOHNSON, DIRECTOR OF PA & RI CREATION ITEM DESCRIPTION: Subcommittee discussion and recommendation for policy and fees for large group gatherings in a park and rental groups using tax subsidized facilities for fund raising car nrnfit apnvrntina artivitiPC--- --- ACKG OUN Staff has received requests from large events/groups and fund raising groups asking to use public facilities to host their sales and fund raising efforts. There is no policy or fee schedule in place to give consistent guidelines for these events. At their November 14 workshop the commission and staff began discussing how best to create a policy and fee structure that might address the use of trail or park areas by large groups and/or requests from commercial profit generating entities wishing to use a park or tax-subsidized park facility for the purpose of raising money. The APrC subsequently referred this issue to the Recreation Subcommittee which met on Tuesday, November 29 for further discussion ANALYSIS Attached are the notes reflecting the review and discussion completed by the recreation subcommittee. The subcommittee recommends the following addition to the Parks and Recreation department fee schedule: 1. Use of Parks, Trails or Open Space for Lame Group Event All groups wishing to use a City of Eagan park or open space for a large group event must apply for a permit and pay permit fee in advance of their event. This fee is in addition to the, rental of pavilion if the group will be using a substantial portion of park grounds or trail. Activities will only be allowed if they are not in conflict with existing City programs/services. Fee considerations would include: $60 for a half day event $90 for full day Includes city staff present to support event through set up, clean up and garbage removal. Fee for additional services will be charged based on current city rate schedule Includes portable toilets, additional tables, additional waste barrels, etc. 11 2. Use o Parks Pavilions and Moonshine Retreat Center for Fund Raising or Commercial Profit Generating Activities. Groups wishing to use a park, pavilion, or Moonshine Retreat Center for a fund raising or commercial profit generating activity will be charged a rate that is higher than the public rental. Fee considerations would include: Fee would be 15% more for commercial profit or fund raising activities. Group(s) may not use the City's name as an endorsement of the event. Businesses would pay resident or non-resident fee based on the location of their business rather than the address of the person making the reservation. Revenue facilities (Cascade Bay, Civic Arena, and Egan Community Center) are not subject to this change since their rental fees are set to cover full costs and do not include a tax subsidy. ALTERNATIVES FOR COMMISSION CONSIDERATION 3. Other. 12 Item: T - D Attachment: -l SLtton ,nrv APrC Recreation Subcommittee cc-es Cruw? CCU ;r'A November 29, 2005 Meeting Present: Terry Davis, Richard Pletcher, Ryan Ziff, Joe Bari, and Juli Seydell Johnson Introduction: Staff receives requests from large groups and income generating/fund raising groups asking to use public facilities to host their sales and fund raising efforts. There is no policy or fee schedule in place to give consistent guidelines for these events. Issue 1 Fee schedule for groups needing spaces/service beyond a typical pavilion rental or 3 when using a park for a run, walk, or gathering without a pavilion rental. i.e. trail use, addWonal portable facilities, or additional staff services 3. Continue working with groups on an event by event basis. Subcommittee Recommendation: 1. Establish a permit fee for large group events that are hosted in a park, trail or open space. Develop a fee structure consistent with recommendations outlined by subcommittee; $60-half day, $90-full day and additional amenity fees. Issue 2 Fee schedule for groups/businesses wishing to rent tax-subsidized facilities to generate a commercial profit or for fund raising activities. Policy Considerations: 1. Recommend no policy change. 2. Recommend a policy and associated fee schedule for commercial or fund raising use of tax-subsidized, city-owned facilities. ATTACHMENT 1 Examples from other communities: Beth Wielde compiled the following information from a survey of other metro facilities: For a quick-reference comparison, some survey examples of common rental spaces, banquet halls (Saturday rates), gymnasiums, and enclosed shelters have been pulled out. Notes: 1. Plymouth "Gymnasium" rates are based on peak-time use of their full sports dome rather than a standard gymnasium. Enclosed shelter rates are based on resident/ non-resident rate rather than the commercial/ non- commercial rate used for the Banquet and Gymnasium facilities. The enclosed shelter rate is broken down by resident, non-resident, and non-profit (but at least f2 the group must be Plymouth residents). 2. Woodbury uses a "resident, non-resident" rate rather than commercial/ non-commercial. Woodbury did not list a price for use of a gymnasium. Pat Geagan MAYOR Peggy Carlson Cyndee Fields Mike Maguire Meg Tilley COUNCIL MEMBERS Thomas Hedges CITY ADMINISTRATOR MUNICIPAL CENTER 3830 Pilot Knob Road Eagan, MN 55122-1810 651.675.5000 phone 651.675.5012 fax 651.454.8535 TDD MAINTENANCE FACILITY 3501 Coachman Point Eagan, MN 55122 651.675.5300 phone 651.675.5360 fax 651.454.8535 TDD www.cityofeagan.com THE LONE OAK TREE The symbol of strength and growth in our community. JSJ/Cm cc: Tom Hedges, City Administrator Paul Olson, Superintendent of Parks Gregg Hove, Forestry Supervisor Advisory Parks Commission Minutes of Regular Meeting of November 14, 2005 Page 1 Subject to approval ADVISORY PARKS COMMISSION EAGAN, MINNESOTA MINUTES OF REGULAR MEETING OF NOVEMBER 14, 2005 A regular meeting of the Advisory Parks Commission was called to order at 7:00 p.m. on November 14, 2005 with the following Commission Members present: Joe Bari, Margo Danner, Terry Davis, Mark Filipi, Duane Hansen, Muhammad Lodhi, Ryan Zipf, Dorothy Peterson and Richard Pletcher. Member Belfiori was not present. Staff included Paul Olson, Superintendent of Parks; Cherryl Mesko, Superintendent of Operations; Gregg Hove, Forestry Supervisor. APPROVAL OF AGENDA Changes to the agenda were the removal of Agenda Item H-1; Peace Pole Request Update and I-2b; PA Equipment Rental. The 20/20 Vision Update was also moved to Old Business. Member Bari moved, Member Filipi seconded, with all present members voting in favor to approve the agenda as amended. APPROVAL OF MINUTES OF OC I ;R, 2005 It was noted that Les Boechman's name was misspelled and should be corrected. Member Peterson moved and Member Danner seconded with all present members voting in favor to approve, the minutes of October 17, 2005 as amended. VISITORS TO BE HEARD EAGAN ART HOUSE Director Johnson introduced Mike Holmdahl and Betty Undis, representatives of the Eagan Art House. Holmdahl and Undis stated the Art House is growing, increasing from 2052 participants in 2004 to 3049 in 2005. They told the commission they have run out of space and are on the move, using other locations such as Dakota County Library and Eagan facilities such as the Ice Arena, Community Center and Band Shell, and Eagan Chamber of Commerce Gallery. Advisory Parks Commission Minutes of Regular Meeting of November 14, 2005 Page 2 DIRECTOR'S DEPARTMENT UPDATE Director Johnson provided a brief overview of recent department activities for the parks, recreation and facilities divisions. CONSENT AGENDA There were no items to review under Consent Agenda DEVELOPMENT PROPOSALS There were no items to review under Development Proposals OLD BUSINESS 20/20 VISION PLAN NEW BUSINESS 2006 PARK TRAIL DEDICATION FEES The Advisory Parks Commission previously reviewed options for park and trail dedication fees at a workshop session in October. In addition the co ssion met with the City Council on November 7 to follow up with their thoughts and ideas about how to approach setting the 2006 fees. Member Peterson motioned, Member Filipi moved and Member Pletcher seconded, with all members voting in favor to recommend that the City Council approve the 2006 park and trail dedication fees as follows: Park Ded. Trail Ded. Est 06 Land Value Equivalent Single Family $3,278, per unit $238 per unit $ 81,404 Duplex 3,206 238 80,150 Th/Quad 3,178 238 134,535 Apt/M 3,070 238 142,755 Commercial $5,790 per net acre $1,251 per net acre $ 91,887 Industrial 4,868 1,251 $ 78,813 Comm/hid (pre 1/1/83) = $2,493 per net acre (05 +10% Advisory Parks Commission Minutes of Regular Meeting of November 14, 2005 Page 3 HOLZ FARM BARN RENTAL FEE The rental fees recommended are: Resident $230 per day -- plus an additinnn<1 $10 per hour staff attendant fee.. Non-resident $280 per day - plus an additional $10 per hour staff attendant fee. Member Peterson moved and Member Bari seconded, with all members voting in favor to Recommend that the City Council approve the Barn Rental Policy for addition to the 2006 fee schedule. OTHER BUSINESS AND REPORTS FORESTRY DIVISION'..,_', )ISEAS REPORT Adam Gerber, Tree Inspector for summer of 2005, was introduced by Hove. Gruber presented the shade tree disease report which included information on Oak Wilt, Dutch Elm and Buckthorn. Gruber discussed disease management, identification, treatment, re-inspection and proper disposal. The number of infected trees in 2004 consisted of 220 Red Oak and 51 White Oak. The numbers for 2005 are 197 Red Oak and 54 White Oak Gruber talked about the cost share program. Reports of Dutch Elm infections in Eagan were: 2005 - 440 2004 - 688 2003 -198 Superintendent Olson suggested viewers use the City's website for tree disease information if they have concerns. The website is extensive and sometimes phone calls are more than city staff can respond too. Advisory Parks Commission Minutes of Regular Meeting of November 14, 2005 Page 4 SUBCOMMITTEE UPDATES The Water Quality Management Plan update will be presented at the December APrC meeting. Chair Davis asked commission members to provide their input to Member Belfiori by the end of the week. ROUND TABLE Member Pletcher stated pottery made by instructors and students would be sold at the Eagan Art House on November 19 and 20. Chair Davis reminded members of the upcoming Recreation Subcommittee meeting. Member Peterson said the annual report for Friends of the Farm would soon be distributed to APrC members. ADJOURNMENT With no further business to conduct, Member Zipf moved, Member Pletcher seconded with all members voting in favor to adjourn the meeting. The meeting was adjourned at 8:25 p.m. Secretary Date