09/07/1989 - Advisory Parks & Recreation Commission
MEMORANDUM
TO: ADVISORY PARKS RECREATION DEPARTMENT
FRO : KEN VRAA, DIRECTOR OF PARKS RECREATION
DATE: AUGUST 31, 1989
RE: SEPTEMBER 7, 1989 COMMISSION MEETING
Parks Maintenance staff have been busy preparing for the equi, int demonstration
planned prior to the Commission meeting on Thursday. We w*7® c a 6: 0 P.M,
Garage, 350 o :hma Road. Staff will provide exptanat ons
a the ffitaigiggL
as to the equipment shown and demonstrate its oper~ations. If you would like,
we will have a few pieces of equipment for members to operate if they so CILO O
to do so. In case of rain, we will still meet at the garage. The demonstration
will then just be moved indoors. We have done this in the past and Commission
members have found it very interesting.
We will arrange for box lunches to be delivered for your evening meal. This will
allow us to return to City Nall at 7:30 for our regular Commission meeting.
Again, this month we have a relatively light agenda to go traur. There are
two major items for review and discussion by the Commission. The first being
the draft proposal for the re-writing and updating of the Parks Systems Plan and
the second, discussion on provisions for a warming house facility at Well Site
Park. We have provided you with memorandums in the packet for these two items.
Other items on the agenda will be presented by verbal presentation or separate
memorandums.
Again, we look forward to seeing you at 6:00 P.M. at the a Nunicipal Garage.
Respectful, sut tted,
Ken Vraa
Director of Parks & Recreation
KVlbls
AGENDA
ADVISORY PARKS AND RECREATION COMMISSION
EAGAN, MINNESOTA
Thursday, September 7, 1989
6:00 P.M.
Eagan Municipal Center
A. 6:00 P.M. Equipment Demonstration at Public Works Building
B. 7:30 P.M. Regular Meeting - Eagan Municipal Center
C. Call to Order and Pledge of Allegiance
D. Approval of Agenda
E. Approval of Minutes of Regular Meeting of August 3, 1989
F. Consent Agenda
(1) Phillips 66 - Phillips 66 1st Addition
G. Development Proposals
H. Old Business
(1) Time Line - Park System Plan
(2) Natural Resources and Management Report
(3) Tennis Courts
1. New Business
(1) Summer Program Report
(2) Well Site - Warming House Alternatives
J. Parks Development
(1) Contract 89-19 and 89-20
(2) Willmus Property
(3) Playground Equipment
(4) General
K. Other Business and Reports
(1) Happenings
(2) Maintenance Report
(3) Commission Picnic
L. Adjournment
Subject to a proval
MINUTES OF A REGULAR MEETING OF
THE ADVISORY PARKS AND RECREATION COMMISSION
EAGAN, MINNESOTA
AUGUST 3, 1989
A regular meeting of the Advisory Parks and Recreatttcori C-ssion was
called to order at 7:35 P.M. on Thursday, August 3, 1989 w t`:i,e foil:,,vir,.g
Commission Members present: Ted Billy, George Kubik, Jack Johnson, Michele
Swanson, and Dick Carroll. Staff present included Ken Vraa, Director of Parks
and Recreation; Steve Sullivan, Landscape Architect/Parks Planner; Dorothy
Peterson, Recreation Supervisor; John VonDeLinde, Parks Superintendent, Tom
Schuster, City Forester; Cathy Dybiek, Intern; and Cherryl Mesko, Secretary.
Commission members not present included Shawn Hunter and Sandy Masin.
MINUTES FROM JULY 6, 1989
Page 11, Paragraph 1 was changed to read "George Kubik asked if ,,,-,rr t
swing would be installed.....". Page 8, Paragraph 5, last sentence was chran E.d
to read ..each Commission member maintaining their own book." Ted Billy
moved, Michele Swanson seconded, with all members voting in favor to accept the
minutes of July 6, 1989 as amended.
CONSENT AGENDA
Dick Carroll moved, Ted Billy seconded with all in voting in favor
to recommend to the City Council approval of the following:
1. WEST PUBLISHING 3RD ADDITION. That this parcel has previously
fulfilled its parkland dedication requirement as a condition of the
Gopher Eagan Planned Development. That this proposal be subject to
a cash trailway dedication dependent upon the code requirement at
the time of final plat.
2. PEACEFUL HEIGHTS 2ND ADDITION. That this proposal would not be
subject to a cash parkland dedication, however, any future change
in zoning from the Public Facilities designation would require a cash
parkland dedication. That this proposal be subject to a cash
trailway dedication dependent upon the code requirement at the time
of final plat.
3. KENNEALY ADDITION. That this proposal be sub .;=t= c t: c ; ~rl:land
7 a c n
dedication and that it also be subject to a a! rh -frail=
dependent upon the code requirement at the time of rl plat.
4. EAGAN EVANGELICAL COVENANT CHURCH. That this parcel would not be
subject to a cash parkland dedication, however, any future change
in zoning from the Public Facilities designation would require a cash
parkland dedication. That this proposal be subject to a cash
trailway dedication dependent upon the code requirement at the time
of final plat.
ADVISORY PARKS AND RECREATION COMMISSION
Minutes of August 3, 1989 Meeting
Page 2
5. TRANBY 1ST ADDITION - MED-TRAM, INC. That this proposal be subject
to a cash parkland dedication and that it also be subject to a cash
trailway dedication dependent upon the code requirement at the time
of final plat.
6. EAGAN CENTER 4TH ADDITION.
a. That this proposal be subject to a cash parkland dedt a tiori
according to the Lexington South Planned Development agre 1 Genf .
b. That the developer be responsible for the construction of an
8 foot bituminous trail from Daniel Drive along the north/south
high7ine easement to the east/west high7ine corridor according
to City Council's action taken for the Daniel Trail issue.
c. The developer install an 8 foot bituminous a7cn,t the
south side of future Lexington Point Par ~ ca.h
the
trailway dedication dependent upon the code rE Yeir it at
time of final plat.
d. The developer install an 8 foot bituminous trail along the east
side of Lexington Avenue and the south side of Diff7ey Road
or a cash trailway dedication dependent upon the code
requirement at the time of final plat.
DEVELOPMENT PROPOSALS
Mr. Vraa explained there were no new development proposals for the
Commission to review.
WATER QUALITY
Ken Vraa explained that there was no action required on this item as
detailed on pages 15-19 in the packet.
John VonDeLinde explained that the Water Quality update was provided to
keep the Commission abreast of recent changes and progress related to i e
planning effort. It also raises the issue of long-term management of the program
and the role of the Advisory Parks and Recreation Commission in that capacity.
The three programs outlined in the water quality testing portion of the memo
include a "Technical Grant" to the city, for in-depth sampling and -.--l;sis of
Thomas Lake; a volunteer Secchi Disk sampling program and a .`e ua7ity
management study.
The Storm Water System Plan update is being conducted by Bones Live a°nd
Associates with the support of the Parks Department and the Engineer leg
Department. This study will review storm water management within each of the
city's ten subwatershed districts. The majority of the focus is on the transport
and storage of water volumes and there is a close relationship that must be
established with the needs for preserving and enhancing water quality.
ADVISORY PARKS AND RECREATION COMMISSION
Minutes of August 3, 1989 Meeting
Page 3
Mr. VonDeLinde explained that at this time the Water Quality Management
Plan has 8 chapters completed with 2 left to be done. One of the major issues
to be resolved is what policy would be set for new developments and how would
past developments provide for equal water quality to pre-development
requirements.
George Kubik commented that t., wis a c al 1 o !y
on this issue but the question that still remains is what will thr ~she
Commission be in regard to the Water Quality Management Policy.
Dick Carroll commented that the ideal setup would be for developers to
provide a holding pond within their own development rather have it run off to
the first available holding pond. Depending upon the size of the developrmme-nt,
there may not be room to accommodate a holding pond and in that case them maybe
a need to collect dollars for a holding pond off the pmo °ty Fore it ,ona Into
any of the lakes. These issues may be beyond this Coi issi ecause:
of the possibility of legal ramifications. He furth~ st, r;=o other
bodies within the city have taken as strong an interest in 1iis issue as the
Advisory Parks and Recreation Commission. This Commission seems to have the
interest and should share the responsibility if they want to see decent lakes
and water bodies.
George Kubik stated that the study is magnificent but there is "'1 ,er
pulling together other areas such as water quality, erosion c~ 7 1
reforestation. Perhaps a special meeting would t - b tter vehicle to
of these issues together. Jack Johnson comrr_ e too felt ther.
too many questions that needed to be answered on :nis issue and that a sep«r ;e
meeting to discuss them would be appropriate and more beneficial.
George Kubik asked what other cities do regarding a resource management
group. Mr. Vraa responded that some communities have expanded to a Parks,
Recreation and Natural Resource Commission where other areas have done a separate
Natural Resource Commission. He questioned if this belongs within the Advisory
Parks and Recreation Commission but with a cautious step. John Vo de rode
explained that the original thought was to have the Task Force for a, proximaiefy
two years and then to turn the results over to a group to fac i itate. f 1r.
VonDeLinde felt the Commission needed to be cautious in the approach to this
issue. He also felt that it was important to have a compliment of people from
Parks, Engineering, Planning and outside consultants to get a full picture.
Ken Vraa stated that the Council will be very interested, in heanir;g the
Commission's response and feedback on this issue. George Kubik stated that it
would be beneficial for Commission members to attend the "y meeting.
He asked Dick Carroll to act as liaison with the Water Quality g, . Fe also
asked staff to see what other communities are doing on this issue .end what the
budget ramifications are. Also to see what county and private concerns should
be contacted for their input.
ADVISORY PARKS AND RECREATION COMMISSION
Minutes of August 3, 1989 Meeting
Page 4
CLEAN WATER PARTNERSHIP '1
John VonDeLinde explained that the Minnesota ollution Control Agency has
a program to identify, research and determine methods by which non-point sources
of pollution can be treated to improve the quality of lakes in Minnesota. They
are also offering technical assistance to grantees to aid with research,
monitoring and capital improvement programs. The program is intended to deal
with three broad categories of water quality issues; ground water, and
lakes. The grant applications for lakes can focus on a sing77e water =ody, a
series of lakes or an entire watershed.
Phase I of the application involves a diagnostic study. Once that study
has been completed, an application can be submitted for Phase II of the grant.
There is presently $1.3 million available for the program in fiscal year 1990.
Based on last year's experience, about 50% of the applicants were successful in
receiving funds for a diagnostic study. Mr. VonDeLinde explained that the
matching funds for the study could be derived from the City's Storm .ever"
Enterprise Fund.
With Phase I grant applications due by August 30th it ~trrrrate for
the Commission to make a recommendation at this time. Mr. 'i '_inde explained
that Rich Pelletier would like to take this grant writing prefect on as part of
his undergraduate work. They are looking at Schwanz Lake as the recipient o
this grant because it has been upgraded to a "Direct Contact" lake and has been
given a #4 ranking in the Water Quality Study action program. All of these
factors make Schwantz Lake the most appropriate selection.
George Kubik commented that staff has p.---° q their expertise in grant
writing and suggested going ahead with the applic_Jc...
Dick Carroll moved, George Kubik seconded with all members voting in favor
to recommend to the City Council, support and authorization to proceed with a
diagnostic study of Schwanz Lake through the Minnesota Pollution control Agency's
Clean Water Partnership Grants Program.
PRESENTATION ON PRAIRIES AND GE E
John bo..~ Li,?de reminded the Commission U'1,-:t iad requested inf rma t°e n
on prairies and management at the July meeting. C f.iy Dybiek was introduced to
present a slide presentation and report on prairies.
Cathy began her presentation by defining prairies as extensive rolling
areas of grassland or meadow. She noted that there are three classifications
of prairies; upland, midland (similar to that of Thomas Lako) . '7d lowland.
Cathy shared slides of native prairie flow-r3 such as Butter.-7, Go7de° rod
and Aster, all of which are existing in Tl- as Lake Park.
Management of prairies follows the path of Mother Nature. The cc~trolled
burn of a prairie allows the nutrients to go back to the soil for rc ,r-;ion
of the prairie. If the growth is not stopped, reforestation begins, thus the
ADVISORY PARKS AND RECREATION COMMISSION
Minutes of August 3, 1989 Meeting
Page 5
need for regular controlled burns. Another management 'pt::ion ~d he to
introduce plants compatible to the prairie. Cathy continued wi g visual
presentation describing the slides of the controlled` burn that w n -7t ihomas
Lake Park last year. The regeneration process was very quick and the prairie
continues to thrive.
George Kubik thanked Cathy for the very informative, in-depth report. He
also asked if the local schools are aware of the learning opportunities c ailable
at Thomas Lake Park and if not, they should be notified. Jack Johnsc stated
he would like to see signs to identify the various plant life i. :hc s Lake
Park to make people more aware of their sur~rouiidings.
FORESTRY REPORT ON OAK WILT AND DUTCH ELM DISEASE
John VonDeLinde introduced Tom Schuster, who had been asked to
the Commission about Oak Wilt and Dutch Elm disease in the City of Eagan.
"r
Tom Schuster explained that Dutch E7 an disease first cos r r~ problem
in the mid-30's and by the 70's it had carne suc.. c"l in t- r-N,,
fns
it resulted in the shade tree disease w, T to
identify and order the removal of tree with Out lrr o to
reduce the affects of Dutch Elm disease, the trees needed to tie cut dowi rid the
bark removed.
Oak Wilt on the other had is aggravated by development. Red Oaks and Pin
Oaks are most susceptible whereas Bur Oaks are more resilient. The probleem s t
are being seen now with Oak Wilt will continue to be a probl"- mnau e of
large amount of development that has been and will continr e within the
city. Oak Wilt is much more difficult to control becau e is spread
through the root system. There is some progress being mac' in th+ =rea of root
graft barriers so that diseased roots won't spread to new growth and destroy
those trees.
Tom further explained that he spends a large portion of his day diagnosing
tree diseases for residents. Other sources for residents are the DNR, the
Department of Agriculture and the University of Minnesota.
John VonDeLinde asked Tom to comment on the ef: its deoucm t of last
summer. Tom stated that a fair amount of new trees from las' had been lost.
The newest parks had approximately 10% loss where the older parks were at 7-8%.
He further stated that the affects of the drought will be more evident o; larger
trees over the next few years. A lot will depend upon the kind of weather we
see over the next few years.
George Kubik thanked Tom for his very info---t°ve -r; seetation, Ken L
commented that the department is very forttf°na e t- o plc like Cathy Dv
and Tom Schuster working for them. Their knowtc
continues to be a valuable asset to the Parks D it at.
ADVISORY PARKS AND RECREATION COMMISSION
Minutes of August 3, 1989 Meeting
Page 6
TRAIL DEDICATION POLICY REVIEW
Ken Vraa explained that the proposed trails dedication has been reviewed
by the Planning Commission and will go on to the Council after it has fheen
reviewed by developers. The new policy would create a new,,, separate joark
trail/city trail dedication. Developers have been required to build trails as
recommended in the past. An inequity that occurs wi this r° ce rr~s r .hat-
one developer may have a corner lot which requir( -rai t;obe installed
whereas on the other side of the street there may no )e a reed for a trail at
all. In trying to achieve equity for developers a«d consistency for trails
construction it is felt that this is the best compromise.
The calculated estimated miles of trails remaining to be c nstru:rcted is
approximately 62 and the estimated cost for construction is approx4""te7y . 10.50
per lineal foot using today's dollar estimate. Community Develop has spread
the costs among the remaining commercial/residential area vhich dates to
$100 per residential unit and $859 per n t ri'e°ve=lopable co he
the policy is set up is that the dollar amounts can be i ; a
resolution similar to that of the Parks Dedication Fee.
George Kubik suggested that the review of the trail dedication take place
annually when the parks dedication fees are being reviewed.
After further discussion, George Kubik moved, Dick Carroll seconde=' rith
all members voting in favor to recommend to the City C; rr« ` adoptio:i t e
"."01 r1 fee.
Trail Dedication Policy to allow for a sel Grate trails deat:4 a4
PARK DEVL 41_ 4.1'T
Steve Sullivan updated the Commission on the tennis courts and softball
field construction at Northview Park. He noted that the first payment request
of $90,000 had been submitted and that the Highview and Country Home tennis court
color coating was completed. He also noted that the bituminous work on the 11
tennis courts would be done next week if all goes well. There was a need to let
the site dry for 3 weeks because of the wet soils that were discovered on a
portion of the site.
Steve also noted that the contracts for parking lot lighting at Thomas Lake
and Ohmann will be ready soon. The Bridle Ridge neighborhood meeting has been
scheduled for August 17.
HAPPENINGS
George Kubik ~a s on the i v+ p ?nings ti . s nth -u~fr""ng
the MRPA Citation Award for park shelter buildings. He also bright i 'terition
to the fact that the flag poles are up and are a welcome addition to the athletic
sites. This is an indication of the great support we are seeing from companies
in the recent past to help embellish the park facilities.
ADVISORY PARKS AND RECREATION COMMISSION
Minutes of August 3, 1989 Meeting
Page 7
Mr. Kubik asked Dorothy Peterson to elaborate on some of the fall program
offerings that will be beginning soon. Dorothy explained that c Its are already
coming in requesting information on the various programs ` it woc..'d be
3-4 weeks before all of the programming is in I f fc ioo. did
indicate some of the things to look for this fall ,uJ a ?uikt y To ti, ~;=aliroo
Timberwolves/takers game, World's Largest Leaf Pile as somL rossible ;ai. tion for..
fall activities.
Ken Vraa brought the Commission's attention to the letter in the packet
from Wayne Sames wherein he tendered his resignation from the Commission. 1~1r,
Vraa noted that his absence will be a big loss for the CoiiPii sion and he will
be missed. Mr. Kubik commented that Wayne's re,.i ftici. p fiery hip .h1_y of
his integrity in that his resignation is based hi. ~.a ,`on 7 r Ct of,
interest in working with grants that the City of Eayd,7 i., a, for. Ko"
stated that staff would order an appreciation placque tc th__. W'cyf IT) S
contributions and the Commission could present it to him at the :ie.xt meetir,
John VonDeLinde wanted the public to be aware that the grant application
for the Lexington/Diffley site will be submitted to the state shortly. The
application will go before the Council on August 15, 1989 o ? it is submitted
to the state.
With no further business to conduct Dick Carroll moved, Jack Joho.c n
seconded with all members voting in favor to adjourn the meeting. The ooooing
was adjourned at 9:25 P.M.
Secretary Date
MEMORANDUM
TO: ADVISORY PARKS AND RECREATION COMMISSION
FRO : STEPHEN SULLIVAN, LANDSCAPE ARC11J1 L G,/P 1 S PLP NER
DATE: AUGUST 31, 1989
RE: CONSENT AGENDA - SEPTEMBER 7, 1989
1. PHILLIPS 6 - PHILLIPS 66 1ST ADDITION It Ian A Comer )-'r h `'l s,
Amendment and rezoning of approxr ra to ty . S acres i A ;
to a PD (Planned Development) district, a preliminary n,at co: isting cf'
two lots and a conditional use permit to allow motor fuel sales and a car
wash located along the west side of Pilot Knob Road, north of Duckwood
Drive in the NE 1/4 of Section 16.
RECOMMENDATION:
A. That this proposal be subject to a cash parkl anc! ded i ca tion
B. That this proposal be responsible for an 8 foot trail aloe the torth
side of Duckwood Drive or a cash trail dedication dependent upon
the City's policy at the time of final plat.
SS: cm
MEMORANDUM
TO: ADVISORY PARKS RECREATION C(,:'SSION
FRO : KEN VRAA, DIRECTOR OF PARKS & --CREATION
DATE: AUGUST 23, 1989
RE: DRAFT - PROPOSED PROCESS OF REWRITING AND UPDATING OF THE PARKS
SYSTEMS PLAN DOCUMENT
BACKGROUND
The current Parks Systems Plan was initiated in April, 15 , r=>>°~r:~:'la &
Associates were hired as consultants to the City. The pla > in
October, 1983, and then adopted by the City Council that year.
The plan was (and has certainly succeeded) to be a working document; a blue print
for the parks system of the 1980's. Goals and expectations for rapid growth of
the parks system was expected, particularly given the then status of the parks
when compared to the needs to the populous. Population growth has exceeded the
plan's expectations. Despite periodic updates by the Commission, rev--e!' and
revision which encompasses a "comprehensive update" of the Parks Sys: Plan
seems appropriate as the City enters a new decade of growth The Advisory Commission has recognized the need for a Comps ve S s F -Ilan
update, and asked staff to develop an outline of a process .:a,: would Lrit,y the
Parks Systems Plan current.
DRAFT PROCESS
The purpose of this memo is to provide an initial draft of a process to stimulate
discussion which would further act to define and refine what will eventually
evolve into a scope of services and "requests for proposal" or R.F.P. fo.;',.v
updating of the systems plan.
STEP I
Define Needs of Park Study
A. Which sections require updating?
B. Which sections in current plan are not n€ -,c be ur-
1
C. Define the needs of the Commission, Community and Staff, wr'ich will make
the revisions part of a working document as is the current Park Systems
Plan, i.e. identify or perceive the shortcomings of the plan with a 1990's
approach.
D. What questions or concerns might have to be addressed in the plan update.
STEP II
Define the Plan Process - Public Input
A. Citizen Survey: On site, public meeting, neighborhood meeting, special
interest groups, listening sessions or?
B. When public input? Initial input, apart from the draft s 1st
draft or what else is suggested?
C. Input provided by who? Staff, consultant, ®c....:sion, C _ 1 or a
combination of all?
STEP III
evelo / evi of Scope of Services and R.F.P.
A. Specifically, what is it we want the consultant to
B. Identify which components are to be done by staff, or her resow,,,ra which
could be used to reduce costs, or possibly make the plan mot ni1gful.
STEP IV
A. Send out R.F.P. Conduct pre-proposal conferences and receive proposa7s
from consultants.
iEP V
A. Interview the consultants.
STEP VI
A. Negotiate final contract and hire consultant.
STEP VII
A. Begin the updating process.
2
SCOPE OF SERVICES
Staff will be providing you with an initial draft or "first look" at a scope of
services which should help to define the work process and the product the
updating would provide. These are as follows:
TASK ONE:
Review community profile, characteristics, and beckgrc) und
information.
OBJECTIVES:
Review and project Eagan's growth, bof `
7lifestyle and residential development, a 0 L ^sd nnr' tvho
has been; where we are at, and her tr' 101 e ly t 0
given this information.
A. Review census data (includes school district and metro council
information relating said demographics to parks and recreation
issues.)
B. Review physical features, resources, history and hys.r``_l
influence as it affects the City and thai, pr)t~-' ioi s r'
continued impact as it relates to narks a).l 7 n.
C. Identify those groups which affect parks and r . 'ion
and their impact on the needs of "special popala,so gr:"Jp-11
and projects that lie ahead. Such as: The Athl tic
Association, Schools and Churches, Senior population, Arts and
Cultural groups, and others.
WORK PRODUCT
Written documentation of findings and discussion, and a section on th_ , ct
of the findings on recreational and park services.
TASK TWO: - INVENTORY OF PARKS SYSTEM
OBJECTIVE:
r rk /
Inventory of eYi in!' parks and . ~e,.. _ i:ra l f; l i t ies to
an analysis an- a.,ison of 'I exis ° - sources.
A. Identify regional and private facilities which may impact
community needs.
B. Inventory and assess development in the comwr'riity and
neighborhood parks (to be done by City staff).
3
r
1
C. Assess current underdeveloped and undeveloped parks and park
areas and the potential for use.
D. General discussion of historica.'
the role they may serve.
E. Discussion of the role and reliance on private/commercial
recreation in meeting local needs.
WORK PRODUCT
Appropriate graphs, tables and illustrations analyzing facilities 1latr,on
needs, and discussion on the role of the private/commercial facilitiy, . nd other
agencies in meeting recreational needs.
TASK THREE: COMMUNITY INPUT
OBJECTIVE:
To ascertain the general public p r spy y' ' 5 enIL on Pd? "KS
and recreation needs now and for the ruture.
A. Determine type of information needed from community.
B. Determine type of information needed from special int.}
groups/or representatives from the special populations.
C. Determine type of survey method i . e. , such a ; a c uest r onna ire,
telephone survey, listening ses. i r/ r"forho~ ings
or whatever would best meet the nerds for pro ding r mat ion
from the public about its parks/recreation ne.is.
D. Survey a representative portion of the community.
WORK PRODUCT:
A discussion on the prospective of the community on the Parka s r peat n
System. How it may affect further acquisition development arid r aint err =nc of
the parks system.
TASK FOUR: UPDATE PARKS RECREATION STANDARDS
OBJECTIVE:
To ensure Eagan's parks standards can
communities population and the City's abil,- tP.e;NrI.,
A. Revise existing the standards that may be inappropriate or tie
the standards to better predictors of need.
4
B. Establish immediate needs given application of the standards,
and make a projection of needs at five and ten year intervals.
C. Identify methods with which to deal with short, near-term and
long term needs.
D. Identify special facility needs.
E. Identification of historical _ -id preservation iSs n".
F. Identify priorities for cultural arts within the parks
recreation standards.
WORK PRODUCT
A. Appropriate graphs and charts which define the City's t , a rd n
the application to existing population, identifies shorta in r - tern,
short term and long term needs.
B. A discussion section on special facilities, including historical and
preservation issues and cultural arts.
TASK FIVE - REVIEW UPDATE CITY LICIFS ,AND tBI7 'AL ISSUES
OBJECTIVE:
To bring into focus policy issues or other issues that are import <<nt
to the future of Eagan's Parks and Recreation development and
operations.
A. Review and evaluate existing goals and objectives relating to
the parks system.
B. Review role and relationships with other providers of
recreation and recreational services, such as schools,
community education, athletic associations, churches, private
and commercial enterprises, non-affiliated groups, county and
regional parks, seniors citizens, cultural arts.
Suggest revisions to the relationships which might meet curt t
thinking and long-term organizational re-structuring to enhance
those groups or to re-direct the provisions for services.
C. Review parks maintenance operations and alternatives, project
parks staffing and equipment needs, to meet new park needs and
critical issues defined.
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T A S K VIII - PODS D L KES -not aRplic ble
TASK IX - TRAILS SYSTEMS PL . _ ® n a 1 i ci e
TASK X - PRIORITIES FO ® QJ.JI_ AND t _:FLi se._
A. To be done by staff and Commission.
TASK XI CIP
A. This to be done by staff and Commission.
TIME TABLE
A. Review and refine the parks systems needs and plan process. Fall of 1989,
with the City Council approval for January/February 1990.
B. Completion of R.F.P./Scope of Services and a ch to than study
Spring of 1990.
C. R.F.F. and response/Consultant selection: in August-September of 1990.
D. Task #1 - implementation: October/November 1990.
E. Completion of the Systems Plan update; printing: July 1991.
FOR COMMISSION ACTION
Staff would appreciate the Commission's review of this draft, and also provide
appropriate direction for further refinement of the process, inclusion of
additional steps or suggestions for inclusions into the scope of services.
KV/bls
6
MEMO TO: ADVISORY PARK AND RECREATION COMMISSION
FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREAT101N
JOHN K. VONDELINDE, SUPERINTENDENT OF ARK3
DATE: AUGUST 30, 1989
SUBJECT: COMMUNITY SURVEY - NATURAL RESOURCES AND MANAGEMENT
During the August Commission meeting, a disc i i1
r?garding the role of the A, RC in ov+ _-seeir
;ources management in the cc ity. is di c --i'0`1 in response to the anticipateu duption a Coi«i h i
Quality Management Plan and the need to identify- an
authority. In an effort to further explore this issu , the
Commission directed staff to undertake a survey of other
metropolitan communities to learn more about how this issue was
handled on a local basis.
In response to the Commission's recite staff nr
consisting of 16 questions. The ,,,rv =ys were the -1 onnhne
telephone, with the Park and Recreation Director.. t3
municipalities. Responses to these questions are contained iri the
report which follows this memorandum. Narrative respon>os are
contained in the body of the report. Responses which lent
themselves to quantification are shown in the attached exhibits.
Also enclosed with the packet is a copy of the form used in
conducting the survey.
The intent of this survey was to gather infor ration about the a -,y
in which local commissions are structured, now they deal 4YiL,'~~
natural resources issues and the extent to which they have
formalized themselves around this subject.
In general, it can be said that the reponses from those communities
surveyed demonstrated no clear pattern in organizational structure,
as it relates to natural resources planning. Some commt..ini ties, have
taken a progressive approach to their resources and clearly
the time and the programs necessary to manage them effectively.
Other communities, particularly the older and more fully developed
suburbs, tend to focus less on resource management issues. This
may be due, in part, to the more fully developed nature of their
city's infra-structures, or the fact that opportunities for
resource alteration do not exist to the same extent.
In response to these broadly divergent approaches to t,,.:.!-.Arce
management, some communities have formalized ite ?`,:.Mural
resources commissions that operate largely to the -lusion of the
Park and Recreation committees. In some cases, a hybrid approach
has been taken, with a single commission addressing both natural
resources and park/recreation issues. For example, last year, the
City of Burnsville, Park and Natural Resources Commission, adopted
a mission statement which clearly identifies a primary goal of
ADVISORY PARK AND RECREATION COMMISSION
AUGUST 30, 1989
PAGE 2.
their work to be the protection and enhancement of the City's
natural resources. In the other resource mana-+ _ : is not
dealt with on an advisory or Dlicy setting level, an' hence, no
"formalized approach" is tea,.
The Commission is advised that this memorandum and the attached
survey are for informational purposes. No formal action is
required at this time. However, with the publication of the Water
Quality Mangement Plan expected this fall, the Commission should
continue to deliberate its role and relationship to this very
important topic.
Ken as
Dire. or f Parks and Recreation
JoFji i K. VonDeLinde
Su erintend(nt of Parks
J /cm
16wp:
NATURAL RESOURCES MANAGEMENT
1989 COMMUNITY SURVEY
1. Does your City have a Commii ion o C- the
activities of the Park and _ z eatio Depai-tm -L
2. What is the official title of your Commission/Board?
3. How many years has the Commission/Board been in existence?
4. Does the Commission/Board have policy-setting authority, or
are they of an advisory capacity to staff and/or council?
5. How many members serve on the Commission/Board?
6. How often are regularly scheduled meetings held?
7. a. How many members serve on your Commission/Board?
b. How are they selected?
8. Approximately what percentage of time is spent reviewing or
acting on the following issue areas:
Parks Acquisition
Park Development/Planning
Recreation Programming
Maintenance/Aerations
Policy Formulation
Forestry/Landscaping
Natural Resources Management (other than forestry)
e.g. prairies, wildlife, water quality
9. a. Does your City have a separate Forestry Division or
Department?
b. Does your City have a position soleltr _ ;_>c nsible for
overseeing natural resources or forestry cp rations?
10. With regard to Natural Resources Management, does your
Commission deal with any of the following
How often/year?
Water Quality Planning
Prairie Restoration/Management
Wetland Restoration
Shade Tree Disease Abatement
City Nurseries/Arboretums
Boulevard Tree Planting/Maintenance
Environmental Education
Noxious Weed Enforcement
Arbor Day Programs
Erosion Control Programs
Drainage/Storm Sewer Dedication
Environmental Trust Funds
Waste Abatement/Recycling
Other
11. Does your City have --rate "Natural Resources " rn on'"
or "Forestry Commission"?
If YES,
When was it first established?
How often do they meet?
How are members selected to serve?
Which City department/s report to the Natural Resources
Commission?
In a few words, what would you say is their primary role(s)?
Do any members of the Parks and Recreation Commission also
serve on the Natural Resources Commission?
If NO, (Question #11)
Does the Parks and Recreation Commisison ave a sU r
or ad-hoc committee which reviews id c , . as plarni .c d d
policy issues related to Natural R o rv~c
How often do they meet?
12. Within the last year, what types of F,a-ejects has the
Natural Resources Commission of z,.iith?
13. If the Parks & Recreation Commission and Natural Resources
Commission are separate entities, what methods are a->ccl to
ensure communication and coordination between the two c,roups
in effectuating policies and planning?
14. If you could reformulate your Commission/Board, would you
choose to leave separate Parks & Recreation d : tural
Resources Commissions, or a combined "umbrella"
orcasa on?
Why?
15. Do you think Natural Resources planning in your community will
become a more or less important issue in the years ahead?
Do you see your Commission playing a stronger or lesser role
in this area?
16. What is the population of your City?
17. Number of Parks
18. Total Park Acreage
19. Other comments or thoughts about structuring departments or
Commissions to deal with this topic?
16wp:natursur.vey
NATURAL RESOURCES
1989 COMMUNITY SURVEY
Community Surveys
Thirteen communities were contacted and surveyed. These included:
Anoka
Apple Valley
Bloomington
Brooklyn Park
Burnsville
Coon Rapids
Cottage Grove
Edina
Inver Grove Heights
Lakeville
Maple Grove
Moundsview
Roseville
Communjt,r Characteristics
Average Community Size: 38,015
Average Number of Parks in Community: 43
Average Park Acreage in community: 1464
Commission Board Titles
All the communities have a commission or board which ove the
activities of the park and recreation department. T1 titles
include:
* Park and Recreation Advisory Commission
(Apple Valley, Bloomington)
* Park Advisory Commission (Brooklyn Park)
* Parks and Natural Resources Commission (Burnsville)
The "Natural Resources was added to the title las
the mission statement and role of the commission was
* Park Commission (Coon Rapids)
* Park and Recreation and Natural Resources Commission
(Cottage Grove) This board started 30 years ago as the
Environmental Commission; in 1972 Parks and Recreation was
added to the title)
* Park Board (Edina)
* Park and Recreation Commission (Inver H= jr,z,
Roseville, Moundsview)
1
* Park and Recreation Committee (Lakeville)
* Administrative Park Board (Maple Grove)
* Park and Recreation Advisory Board (Anoka)
Years in Existence
The years that the "Park and Recreation" Commissions have been in
existence for each city includes:
* Anoka - 20 years
* Apple Valley - 15 years
* Bloomington - 29 yea:
* Brooklyn Park - 25
* Burnsville - 24 ye-r.
* Coon Rapids 25 years
* Cottage Grove - 30 years
* Edina - Unknown
* Inver Grove Heights - 24 years
* Lakeville - 20-25 years
* Maple Grove - 28 years
* Roseville - 20 2
Advisory vs. Policy Settincr
All of the cities have advisory commissions except for Maple Grove,
whose commission is policy setting.
Commission Size
Nine members was the average size of the "Park and Recreation"
Commissions samples. In most cities appointment of commission
members is by the City council. In Apple Valley members are
appointed by staff. In Edina members are appointed by staff and
other park board members.
Forestry
- At the point in the sur-.--y cx_lere cities -_,ere asked if they
had a "forestry" or "natural resources" commission, answers
became varied and somewhat hard to classify. Five communities
(Apple Valley, Brooklyn Park, Cottage Grove, Edina, and Inver
Grove Heights) had no such commission or subcom-itte. in their
city. Coon Rapids attempted to form a resour ~e : arrrission
a few years ago, but some of the selected r ;,,,'O, lso
on the park board and didn't have time to get the re urces
commission off the ground.
2
Anoka has a subcommittee of the Park and Recreation Advisory
Board. It's title is Shade Tree and Beautification
Subcommittee and it meets one to two times per year. This
group was most active until 1982 when shade tree disease
reimbursements from the state were discontinued. A staff
member is liaison between both groups and the subcommittee
also reports directly to the board.
Bloomington has a sep- ratoo "Natural and F-i Ica'_ ces
Commission" which was cr !d in the late ar c' ~ one
to two tirc-s a month. l.i'.s group reports t = t o < aim- ing
Department, but at times meets jointly with the Patrk and
Recreation Commission. The two commissions have no members
in common. Their role is to "preserve natural resources in
Bloomington."
Lakeville has a separate "Natural Resources Cc I i+ ich
began in 1979 and meets twice It har r
No departments report to this group, but thi. c u is
under the "Community Development Section" of the The
role of this group is to evaluate new plats, check for erosion
control and deal with water quality issues. Any communication
between this group and the Park and Recreation Commission is
done at biannual combined meetings.
The Lakeville Park/Recreation Direct-r feels that in r
city, the two groups should app z . Their ' o'
issues they deal with ifie~ lh and rra~
attention. Keeping the con nissior s separat ilo.orvs their
responsibilities to be more clearly defined.
Maple Grove has a separate Arbor Committee with seven members
that meets once a month. Council appoints the members; none
of them serve on the Park Board. The Arbor Committee does
not have a department that reports to it, k t Park and
Recreation Department is a liason between Co tee
and other City departments. The role of 'Off! --ion
is to "beautify the community."
The Arbor Committee has been involved mostly with the city
tree ordinance in the last year. The Director feels that the
Park Board and the Arbor Committee should not be co-nb i ned .
The Arbor Committee needs to be able to focus o cc r,i uuni y
beautification, a more important issue in thf
future.
Moundsview has an Environmental Quality Task Force which is
separate from the Park and Recreation Commission. They were
formed in 1987 and meet once a month. Members are appointed
by council and there is no overlap with Park Commission
appointees.
3
This group works with wetlands, environmental issues and
platting. They mainly deal with the engineering department.
The City believes in keeping the Park Commission and the
Environmental Quality Task Force separate, since both groups
report to different departments.
Roseville established a "Nature :r it e~°rear tive Task Force" to
direct the creation of a new nature center:,,: in Roseville. This
group addressed items including: where the facility would be,
what it would include, interpretive programming and staffing.
The task force meets either twice a month or quarterly, as
needed.
The task force has ties with the Pa'k anc R'c
Commission in that both groups share thre .r3. 1,
feels that the groups should remain sep< t = ; otttec t a s k
forces have been successful and with this arrangeeme1n0, the
"issues are not manipulated".
Future Resources Planning
Most cities (11 out of 13) "'r'1 that natural r^~- p.Rnninq jr
their community will bec-): more important _ n tiii' v .
ahead. The two communitiE - who felt that this 11 a ;s
important stated that their communities were no longer de.relop cng
and that protecting natural resources was no longer a prevalent
concern.
Anoka stated that natural rsource protection would be a greater
concern in their city because of the proximity and use of the
Mississippi and the Rum River. Bloomington is ccncerneed with
protecting their large amount of i :ural land and
River Area. Brooklyn Park is con d with a waste site in the
city, and the rapid spread of Dutct 'lm and oak wilt.
In a city-wide survey, Burnsville residents expressed an increased
interest and concern in natural resource management. Cottage Grove
felt that the time for resource protection would come when the
city's development slowed.
Park /Recreation Role in Na y ^urces °a :x i?
- Eight of the cities felt that their Park and Recreation
Commissions would play a greater role in natural resource
management. Cottage Grove mentioned that their commission
would be getting involved with resource management from an
educational standpoint.
- Four communities stated that the Park and reat:n
Commission would become less involved with natural F,-source
4
management. Reasons given were either that development had
slowed or that this wasn't the appropriate role of a park and
recreation commission.
Forestry Natural Resources Operations
Communities were also asked to what extent they had separate
forestry or natural resources departments charged with rr.nagement
or planning for natural resources. The following answers were
given:
- Nine cities (Anoka, Brooklyn Park, Eu nneville>
Edina, Lakeville, Maple Grove, Mounds, view, RosE~ti~ illE) jo r
have a separate Forestry Departm,ent. A -pl~=e Volley,
Bloomington, Coon Rapids and Inver Grove Heights, have
separate Forestry Departments.
- In Coon Rapids the park supervisor and the forester are one
and the same. In Bloomington, the park an . recreation
director was once the forester. Inver Grov ~t
cons ant forester; and New Brighton and T~ e skP riew sh re a
consultant forester.
- Brooklyn Park, Maple Grove, and Roseville have a tree
inspector. Anoka, Apple Valley, Bloomington, Burnsville, Coon
Rapids and Edina have a City Forester position. Cottage Grove
has a city forester position in which the fo~e;te shares
forestry and park maintenance responsibilities en a 50/50
basis.
- None of the communities surveyed here established a separate
department or division to deal with the broad range of natural
resources issues.
16wp:natresor.ces
5
COMMUNITY RESPONSES TO THE QUESTION: "APPROXIMATELY WHAT "~7-,RCENTAGE OF
TIME IS SPENT REVIEWING OR ACTING ON THE FOLLOWING ISSUE
(AVERAGED FOR COMPARISON)
PERCENT OF TIME SPENT REVIEWING/ ACTING
BY PARK AND REC COMMISSIONS
UPON THE FOLLOWING !.SSUES
TO
80
40
3
20
10
0
Q
w
yr
° 0 4
40 o
wk,
0
Q
COMMUNITY RESPONSES TO THE QUESTION: APPROXIMATELY WHAT PERCENTAGE OF
TIME IS SPENT REVIEWING OR ACTING ON THE FOLLOWING ISSUE AREAS?"
(INDIVIDUAL ANSWERS)
PERCENT OF TIME SPENT REV! E-WINC.13/ ACTING
BY PARK AND REC COMMISSIONS
UPON THE FOLLOWING ISSUES
APPLE VALLEY
70
6 0 B L O O MNG TO N % 7 0
50
60
4 0
50
3 0
40
3 0
0
20
fi aU a 0
0
4b e
z 4p
Q• ti o
w
+o m it Q a`~
4 oQ oC to
o
Q Qo rC
p ~ Q• ell
41
41
Q a
PERCENT OF TIME SPENT REVIEWING/ ACT! NO
BY PARK AND REC COMMISSIONS
UPON THE FOLLOWING ISSUES
ILL E
70
6 0 % C RAPIDS
70
5 0
40
50
30 ::H
10
0 fl, "I r4 0 fl,
o
11 0 Q% 4p k, 1 0
to
4p 41 4, co
to k c f
N. 41
e w Q
ib 46
41 k
c o
%
41
d
g 0 4
Q m 0
0
PERCENT OF TIME SPENT REVIEWING/ ACTI NG
BY PARK AND REC MCOMMISSIONS
UPON THE FOLLOWING ISSUES
COTTAGE GROVE
70
60
$
70
50
80
40
50
30
40
10
20
0
C ti ~ C ® 'a1 ~
C ro 1 a
(b Q,
ol to 'k, A
4z, 41 0
4S' ell llzl C4 A 41 A
ce o cl vo IQ
0 0 $
Q* A 1& 1,
0
t2 `0 0 .y. 4r0 Q 0 4
oC 4~' O
41 m 4
0 0
r ti
6 4b 0 0
q 0 ,
Q• 40 0
4Q 0
PERCENT OF TIME S-SPENT REVIEWING/ACT
BY PARK AND REC COMMISSIONS
UPON THE FOLLOWING ISSUES
% I INVER GROVE H E T S
70
60
70
50
60
40
50
30
40
30
f0
20
a m
fi 4~- to
0
r `a 0 C4 A
i fi o r
r
oa
Q as w ~w~ 4 a 0
4& 4z,
It., 4z, A
u 4Q^ o`
k
0 v- ®e,
Z) 1. o o
N. 0
` Q• 14~1 10'
O
0
Q• `0 eo
Q
PERCENT OF TIME SPENT REVIEWING/ ACTING
BY PARK AND REC COMMISSIONS
UPON THE FOLLOWING ISSUES
MAPLE GROVE
% 70
M 0 U N ~ S\I E W
80
70
50
60
40
50
30
40
3 0
10
2 0
fi
r 4, io 11, 11
4b 0 4-
to 41
Ob * 4b (b
4b ® cad o o
Q a~ ~w c
4, 4b 14~1
4
v
m 0
PERCENT OF TIME SPENT REVIEWING/ACTING
BY PARK AND REC COMMISSIONS
UPON THE FOLLOWING ISSUES
SEVILLE
TO
BROOKLYN PARK
% 60
70
50
6 o
40 5 0
3 0
40
30
a0
1 0
w r R r~' 4
m ® o o 0
y ~ a
20 k%
0
N~ r * F 0
6 co 44 to
41
11 lb
O 0 Q° w
®
0
0
COMMUNITY RESPONSES TO THE QUESTION: "WITH REGARD TO P k-. ,',L SOti_'"
MANAGEMENT, DOES YOUR COMMISSION DEAL WITH ANY OP THE POLLvwvii Iuti~ "
(INDIVIDUAL ANSWERS)
AMOUNT OF TIME-' SPENT BY PARK AND REC MM S
ON NATURAL RESOURCE ISSUES
APPLE VALLEY
Frequently
Somewhat Frequently
M a d I u m
Vary Little
Nona
c ® ? ~ • s a` ° as • 4
aa® sa kor fie a ta• ®•an aab c` o
®ala
o • s` `a` a• Gs` G• 9 eon p' boo ` of
• hro spa` ~ba a`ae ~ s qe° ` ~a `~`a• a,~,e
~ Ns as i~ ti's rc • eo a ®a
aV `aa ss• yap ®a4 s®b oe a• ass aeC
} d® ss a` ec it ew C, a s°
roc a ve q%s e°a h as ae oaf
,t1 s• ea ~ s Jt to a° ` •
c • ~ s
q ee`~° ay •`R
r . E
COON
Frequently
somewhat Frequently
MedIum
Very Little
Nona
bra a` a t` • G• a6 • eta ab• " c,Q
sa o 1®o a4• Safi •o t`oa ad `sea G• o ~a °
ac• 10
~ • aea •e° aa4 . a`G I?% $1014 ab~` ,A 0 1 -A* •lkt • q"a ® ••%t, Va 1<1 6 q0 "I'll
a` to 6;ia O•{ a 44 a` • ,Mae ® aa`
S i~a •ab Q~`a to • t1 • e •a"a a`G
`ae® •`a p®• q\• ea' +Y• Fe as ac'a as t.~
lea tk ® vti as •e q,ti ,eye ,~a
yt :bC'
P 1:1 eta 4,0 + ®a ~a
y® O
0°
AMOUNT OF TIME SPENT BY PARK AND REC COMMISSIONS
ON NATURAL !_;BUR ISSUES
T AGE GROVE
Frequently
Som•whet Frequently
Medlum
Very Little
None
00
+r~ ®h nor ~cr r° °+or 6°• ?afi ®~o arb ~`r
t t o b r
It,
• a`• r0 0 •r °c r ra+ a
Q?+` 0r ®~+t ar
I N A
F requantiy
Somewhat Frequently
odium
Very Little II~=
i
i
None
% t C` • °r w
Q`+ r ®•~®r ®•yair`++~+r°• °•d' +°O~+ 00~+• d°+~ faro °
t b ` •
• O afi
rr
®a+ Ora
oa
AMOUNT OF TIME SPENT BY PARK AND REC 4IO
ON NATURAL RESOURCE ISSUES
1 INVER GROVE HEIGHTS
Frequently
Somewhat Frequently
Medium
Very Little
None
p o r
*10 *ra ®°aa°° y et a 1~°®r ~b h ~~s° Q°~° O°®
?°a` a v` ,a~' aa® P \aa ~ac~ gar ya
L.. MLLE
Frequently
Somewhat Frequently
Medium
Very Little
Nana
°
t~4 i p\ ° a p 4 et, ° \a d° Oa
11, 10 % 0,0 %
"kh
fi
'ta+ % a J~ `a9. y° a9 a 4~` aC~ h
yi tie t~ a y\ \a
\i® r° tb r°9
AMOUNT OF TIME SPENT BY PARK AND REC COMMISSIONS
ON NATU, -I i
MAPLE
FraquantIY
Somewhat FrequentlY
Medium
Very Little „
9 ~
Nona
ark r? •n • c• n ®c • • aor * ac4 NN k ILI ? q~ v an b ? Q O a
V r • • i b ?t a •
4c, 0
•
0 0.
• ® • + ao ®a ? a® •
Q osa•
D I
Frequently
Somewhat Frequently
Medium
Very Little
None
Q?*r~®r 4`~eC c•?agc*?•fierto?J~*•C• *4. a4 iQCA 041 Da`*~ ? ek G~~aa
•'a *a ®•,h 0,~•° .~•t • a der
0 a0 ~b •a* ~a ate ~ O
a• ~ t# a +a as ® ? ®ti e
as b* cha?t ~~e~ sp+ •,~~y*•?
• 0 ? a a
Q~ va•J " n,
0*
MEMORANDUM
TO: ADVISORY PARKS 9 RECREATION COMMISSION
F fa : KEN VRAA, DIRECTOR OF PARKS RECREATION
DATE: AUGUST 31, 1989
RE: WELL SITE PARK - WARMING HOUSE ALTERNATIVE
BACKGROUND
Last year, Well Site Park was re-graded and the hockey rink removed. The old
"temporary" warming house was also removed (or did it just crumble). In its
place an open skating/speed skating oval was created. A portable warming house,
consisting of a trailer was used instead of a po' ?nt f-^i l ity dprring the
winter of 1988/89. After a year's experience, it is ri-- at thi facili y
is too small to ;7: ctive7y service this locatio t` F t
it attracts.
ISSUE
The portable warming house facility has turned out to be "too small" to
effectively service this location. Although, any of the winter buildini.: ' ht
be on occasion too small, the frequency of space shortar F 1,,4,17 Si`
was such that the department feels a need to find a resolu-ic to fir-' ~,,e
The issue before the Commission is to determine what is the stet,./0, as
well as a most economical solution, to this issue.
LTETIVESf ISCUSSIO
Building permanent facilities in Eagan Parks has been guided by "past practices".
Parks with major winter usage and summer usage have a permaner:w facility. These
have included Sky Hill, Goat Hill, Quarry. Parks with just sun or t winter
usage have temporary facilities. The extent of the winterfs' 'r =3e,le defines
the size of the building, and therefore the variation in t e building's size
between Quarry Park and Carnelian Park, etc.
Well Site Park, because it does not have summer programs, has been slated for
a portable building, as was used last season.
An alternative to a portable building would be to build a permanent facility f'
follows current building designs, even though its use is lured to wir
The smaller design used at Carnelian at $30,000, howeverUo b '-n
expensive for this location - given the department's many r ° r c>.
The building size is about right to meet winter needs. Staff c:o
the possibility of moving summer programs to the park in an attempt to justify
the larger permanent structure of this type. However, at this time it does not
appear to be in the best interests of the recreational program. Staff is
concerned that even the smaller Carnelian building design at $30,000, would be
too expensive for this location; the Commission may feel otherwise.
Another alternative that might be considered is the construction of a "pre-cut"
garage type facility. Similar in size to the Carnelian building, a 16 X 22
garage could provide about 350 square feet, an amount staff believes would
adequately satisfy the demands of the location. (The portable trailer is 8 X
12, and provides 96 square feet).
The pre-cut and near built garage costs approxim7, y , , O a;0 S 5, . 1t
would be necessary to make this facility suitable frr' winter T,'r= 7d1'y
would have to be insulated, walled, electric lights insteHled, hea" try
exterior painted, ceiling insulated and panels added for sound a _-en7.
Flooring material would also be required for skating use. This wa •7d add
approximately $3,000 to the cost for a total building cost of $8,000. There
might also be an additional cost for electrical service to the b gilding `hr's
is yet to be determined. Parks & Recreation maintenance 1rpws w ?(7 3,
the structure and do the interior work. At this time, st --ff V f i oLv ii g tht3
concept plans with the building inspection department; Prey; 041 iv
indicated that such a building would be permitted and could ad ptcd readily
for winter use.
This alternative is substantially more economical than the Carnelian building.
The major difference in cost relates to the aesthetics of the exterior -rid the
interior. Although, not as attractive as the Carnelian building, this ty
would not be undesirable in the neighborhood. We would definitely on t
make the building as favorable as possible. Use of exterio, odor
to improve appearances, along with a hip roof which has 'a.dfi at
other park buildings.
The other alternative for the Commission is to do nothing and continue to use
the portable trailer. If the Commission so chooses, direction should be given
to utilize the portable trailer, however we should consider the restriction such
a unit would have on programming and the public use of this facility.
STAFF RECOMMIENDATIONS
Staff is of the opinion that construction of a converted "garage" es,` d .'nto
a warming house is a suitable solution. If, for some reason, Well Site ark at
some time in the future is not as heavily used, the garage could be r°Eemoved from
the site and transported to another location.
FOR COMMISSION ACTION
To review the alternatives of providing thi armin house facility at Well Site
Park and make recommendations the. a. i r°opr°f ate sc /u~ut 1'0n.
KVfbls
DEPARTMENT HAPPENINGS
AUGUST, 1989
1. Maintenance staff, completed installation of the irrigation expansion at
Northview Park. This project was assisted by several seasonal maintenance
employees and the County Summer Youth Program. This now completes the
fifth major irrigation installation within the past three years. Already
the benefits of the irrigation can be seen on the soccer fields, which have
taken on a lush, healthy appearance.
2. Maintenance workers finished work on th re-installation of t hl-_ 'ahn hockey
rinks. Their work also included the re-grading of the pleasure Grad hockey
skating surfaces in an effort to achieve uniformity for flooding. The
Summer Youth Restitution Program also assisted with the painting and
staining of the new hockey boards.
3. Work continued on installation of playgrounds during th ..-~dth of Aug.-s'
Don Buecksler and Alex Lammers finished the ' ` :le in
early August. The Pilot Knob Park/School -7 1 r1 crud
one new swing set was added. Construction on th k ;.cYw it
structure, which will sit adjacent to the n+_. tennis -our
4. The Twin Cities Tree Trust Youth Work Program had a busy construction
period in the month of August. After completing the play perimeter at
Kettle Park, the crew installed sand blankets and wood edgers at Heine Pond
Park. Their next project entailed re-installing and; expcuu ing e
ro ram cv
perimeter on the Pilot Knob play structure. The sumn:_si work
on Friday, August 25, with the completion of a r, retain n_> ;a 1, ec
and pea rock around the arch swing in Country
5. Expansion of the Fall Youth Soccer Program resulted in a need to construct
and paint three new mini soccer goals. These were completed in time for
the new season which began on Monday, August 28th.
6. Implementation of the bituminous maintenance program contL :led in r`Au gust.
Work completed under contract included seal coating of s' font r~117 Park
access road and parking lot, Rahn Parr (old Rahn Roao) .Ong lot, rru
trail seal coating at Goat Hill Perk, Cinnamon Park P Canso, t L
access.
7. The Parks and Recreation Department is fortunate in retaining the services
of an adult restitution worker during the months of July and August. This
county work referred volunteer provided 160 hours of labor to the City.
Specifically he was assigned and completed work on the re-staining of the
exterior of park shelter buildings at Trapp Farm, Goat Hill, Northview,
Quarry and Rahn Athletic Parks.
8. Maintenance workers completed an entire re.-railing ,Per es' the City's
athletic and neighborhood park infields. 1t is f iop '_.._vt rsis work
will be re-initiated during the fall rentire, _1 ri t~ ny infields will
be top dressed with new aglime material.
9. A major effort for the Maintenance Division in August was preparation for
the fall soccer league. This involved establishment of new lines on
twenty-five fields and provision of the appropriate soccer goals.
10. The Summer Youth Restitution Progr, 'G-:s also `'s. thrvr 010 ;Je t.
during the month of August. The .ur crew 1 0rz a On, g t he
shoreline of Mooney Lake and Berry Patch . ~ O r o i veil
filling the trail with topsoil, hand raking and seedi; a of the nev 7, r°a F' d
areas. A portion of the crew also worked on pruning of branches r; plant
growth along the Highline Trail and within Patrick Eagan and tidhawk
Parks.
11. In August, the Parks and Recreation Departm~ it complete the wt itin- and
t7, - ~zl?s~"r~ ~~;'r<<re
submittal of two grant applications to the
to the Minnesota Department of Trade and rw 7optran
funding for the Lexingtc a.'L1z't ley Athletic C~nnw . err apt at ion ras
also made to the Minnesota Pollution Control ~Agency for a c'ein water
partnership grant to be used for implementation of a diagnostic study and
management plan for Schwanz Lake. The disposition on the grants is
expected to be received in November or December.
12. The Forestry Division dealt with a broad range of pro.'- t issue -ir;
the month of August. A major portion of City F -'s t :1V as
spent doing inspections and consultation th C. T' re
inventory continued and is now nearing comp. `ion. TI 'er 'ata
will be entered into the City's new tree inventory pr-r; ich is
currently being finalized. Maintenance staff spent a consid rabl «,rtount
of time in pruning trees, working on shrub bed mulching and watering of
new trees. Shrubs at Carnelian Park were also re-planted.
13. Plans and specifications have been prepared for the installation of parking
lot lights at Ohmann and Thomas Lake Parks. Also, pl,e !or trail
construction at Thomas Lake and Trapp Farm Park have been f t. I and are
out for bid.
14. Dakota Hills Middle School and Eagan High School students are utilizing
Northview Athletic fields for physical education and extra curricular
activities. Staff has met with the physical education teacher to review
their needs and to coordinate activities.
15. An R.F.P. for architectural services for design of a pavilion for t<~zrk~r,.~,
Park is completed.
16. City staff is scheduled to meet again on updating the City's Landscape
PolicylOrdinance. Their task requires the coordination of several
departments in reviewing and re-writing change to the City Code.
17. It appears an agreement has been reached for the acquisition of the outlot
within the HUD parcel from First Financial Corporation. Members will
recall that their 1/2 acre lot is across from Cambridge Court Condominiums.
18. Old Town Hall is being relocated, thanks to the effort of Steve Sulliv .
Steve did the site plan and specifications for getting the builwr_i4:
relocated.
19. Engineering is proceeding r- h the plans a) `Fications four the parking
lot at Northview Athletic fields. It's a:hi_ipated the work can still be
completed this year.
20. Staff has met with Leo Murphy to resolve a ponding issue on his property
as a result of the construction and development of Blackhawk Ponds. This
will clear the way for resumed negotiation for acquisition of approxiinatciy
2.5 acres of his property required for road construction.
21. The Domino's Team Tennis ' ,;u- 7c ;ts season of a
challenge match with Inver a ve n t, h--s. Tennis wise, Eagan won ;a?.f I -our
matches. Pizza wise, the cor.a:nsus r.as that Eagan's is equal to that '
in Inver Grove Heights. Discussion of merger of leagues will be held in
the spring. The advantage of a merger would be to provide more than one
level of play.
22. The department will experiment with a new pr "ssration for
Tiny Tots Recreational Activities this Fall. Fri er? tar the poI tom ' as
found in the department's practice of providing a brier' period of t me for
"returning teams" to be re-entered in adult s ort league. 5i i 1 E n Jy, this
fall, youth who participated in the spring 1989 sessions of Tots m be
registered between September 11 and 15. It is anticipated that space will
be available for forty or more new participants. This experiment was
devised in response to repeated requests by parents, over the course of
several years; informally, and on evaluations that: the deparrtment
consider a change in registration policy for Tiny Tots in r r^ that a
family can establish and maintain a routine schedule.
23. Eagan High School has begun practice for fall sports. Football and soccer
teams are using facilities at Northview Athletic. The tennis team is
working out at Rahn Park. Beginning September 5, Dakota Hills Middle
School will also use City facilities. In addition, physical education
classes will be taught on Northview Athletic fields.
24. A meeting was held with the coaches of b - ' t.l l teams us q, Go at Hill ar"icl
Rahn Athletic fields. Focus of the `i' s V n s to e aluate the reason
just completed and to prese ices i4., 0r q f °ia z. lug; in
1990. At issue were too many 9a, s ' coat Hill, under-' t i l i, at i or, off Hahn
baseball and the failure of arranged game schedules to remain static!
25. NYSCA coaches clinics are being planned for Youth Athletic Association
basketball programs. Saturdays, September 23 and 30 have been set aside
for coaches training.
26. Eagan seniors have been invited to an afternoon of cards at the Rosemount
Senior Center on September 25. The last time the Eagan group went to
Rosemount, dessert was strawberry shortcake . . . homemade!
27. A fourth scoreboard has been donated for Northview. Luther, ,n ray; 1
in particular the Jim Christian agency, is the donor. Thee scoreboard
should arrive prior to the end of the fall softball season.
28. Have you noticed the new "flags" flying beneath Old Glory at Goat Hill and
Northview Athletic? What a way to market the department!
29. The concession at Northvin' will complete operation with he d of the
fall softball league on 19. Sales are 'c ,11,ID I" .l e
summer months. The cost cry -ci,-eness will be -1
season and plans for 1990 wil7 reflect the 196 Al-_ c
30. The Logis Parks and Recreation registration and facilities reserv{ion
systems were recently "switched" to a different system within Lr°s`s
configuration of applications. The intent is to speed response 1°, for
requested rosters, receipts and the like. Staff has experienced I qs
glitches which will hopefully be resolved prior to registra-"i a71
programs. Glitches such as incomplete or inaccurate ros ot he
tolerated.
31. Fall softball began play the week of August 14th. Forty-eight teams ply
in six leagues held on Monday and Tuesday evenings. The season will I
in late September. All games are being played at Northview Athletic
fields.
32. Final touches are being completed on a two hour video prod! uc io i ` t 'rr 7
summer programs, including E-7anettes, tn. Yawaiian Poach P
Creative and the Thomas Lake (;)en r'iy.
33. Fall programs are being planned. New this Fall, will be Adult Football
Leagues, Understanding Football, a Couch Potato Contest and more! A
special trip to the Timberwolves game October 18, against the Los Angeles
Lakers is being offered.
34. It was an exceptionally good year for adult softball, 7ayers over
on 174 teams in 15 leagues playing 1,218 For cite part, he
weather cooperated all season. A few g< -s ,--.-,e re-scheduld, b r'~_
entire season was played. A problem wih no-show umpires .ffected 15
games. Four of those games were not made up. Thirty-two teams went on
to their respective region or state tournament.
35. Eight shows were produced entitled "This Week In Softball". Scores and
standings were shown with video action from the previous `e-h /ecqu,e
was represented as well as scenes from the league toc r_ -1 P, ay-
offs. Shows were cablecast on Burnsville-E---" tic; ,3 r,rt9 33.
36. This summer, five teams enjoyed the workout our 3-on-3 Ra.ketball
League. Nineteen games were played on the court at Sky Hill Park every
Monday evening.
37. New to the summer selection of programs was Camp Creative. a secti,n
met at Sky Hill Park and the other at Rahn Park. Five 'nir°.c OF CTlit; '_y
were spread over two days. Participrts enjoyed crearrvc r,-itinga ,
drama, music, video production, invention of a product, cry a
commercial, juggling, new games, making-up jokes, creating
more! We found that more time is needed for all of the choices i.
38. The "Discover Eagan Walking Club" started this summer and attracted 19
members. Walkers report their mileage to the recreztion Pica, v°hare it
is recorded and totaled. So far, two members ha"_- r- a 50 1m i / n
and received buttons. One of those has passe'! t - ark and ear
, ' .e of if
a visor. We hope to p7a ;ome walking ever" s
to encourage the clul rs, and to i rc e ~waf~ r n a i f thy sport .
39. Two events for skateboarders were held on July 4th. Five youth
skateboarded in the annual Independence Day Parade. They survived the heat
and performed their tricks along the route. That afternoon 25 yiungsters
entered the Eagan Classic Skateboard Contest. Prizes wee- rm.`ed for
three age groups. A large crowd enjoyed the skills of t,C-exciting
athletes.
40. After initial attempts to start a league fizzled, a regular harseshco atoat
was begun to help sustain and build interest. Every Tuesday an aver"aye
of six pitchers utilized the new courts at Ohmann Park. With the opening
of the park, establishment of the court area and another year to recruit,
we should see an active group beginning a league for 1990.
41. The second year of the Eagan Parks and ¢,,creation lie^r*=.f ,~nr°i
Games Camp was held on August 7-11. Fifteen part? /pr t . ~ it 14
t.
fun learning the sports of soccer, T-bal X11, vol 1
and football. A fitness test/obstacle cc ' z- was also can:-1',,,,c
42. Summer programs are completed and our focus is now on fall programs. Tiny
Tots Recreational Activities, Imagine That!, Games Kids Play, Fitness &
Fun, are the traditional program offerings for preschoolers. New program
offerings such as the Harvest Trek & Treat, Family Turkey Tournaments,
Family Night at the Movies, a hayride at Diamond T Ranch and an evening
at Appleside Orchards are designed especially for families.
43. Fall Volleyball is in the planning st, A Thursday, Co-Rec Power !_ea;ue
and a Friday, Co-Rec League will be offered. Interest in vollfyball is
very high.
MEMO TO: ADVISORY PARK AND RECREATION ti-C- T.130ION
FROM: JOHN K. VONDELINDE, SUPERINTENDENT OF PARKS
DATE: AUGUST 30, 1989
SUBJECT: FALL MAINTENANCE PROGRAM
The pure c .,f this memorandum is to provide th~a `or aission with
an overvi.w of planned maintenance activities during the upcoming
fall months. For a report on accomplishments during the month of
August, Commission members should refer to the Happenings Report
in the back of the packet.
This report will first address planned construci_-n activities,
followed by a highlight of fall maintenance procw_
CO S CTIO ACTIVITIES
Hockey Rinks
Staff anticipates that work will begin on a new set of ha (-Key rinks
at Bridle Ridge Park in early Se_ . "L_li i-_ojecr
completed by the middle of OctobE t iate ,£y for
painting and staining prior to the A.-:-r This p :o ect
will complete hockey rink construction for t'° for able future,
bringing the total number of hockey surfaces to 17.
Playground Construction
At the writing of this memorandum, four new p] atygonund h ve
been constructed in 1989. During the fall months, an o d= -'--n<il
five units will be planned for completion. These ~.,_.~nw 11
include: Bridle Ridge, Slaters Acres, O'Leary South, North~,,,io and
Trapp Farm Park.
Site Amenities
The Parks and Recreation Department plans to r_ Lnue its roe A -r
of installing waste cont , d -c:or<:ative ber , an'- "j,",
i
various locations throughc tie park system. ThL fall, peai 1
emphasis will be placed on °pletinyy site amenities with-'_ Thomas
Lake Park and installing c.- R, containers within the neighborhood
parks.
1
Park Identification 5.gr s
With the initial development of several sites now nearing
completion, park identification signs will be installed at the
following sites: Bridle Ridge Park, Slaters Acres Park, O'Leary
Park South and Mueller Farm Park.
Landscaping Plans
A major commitment for the Forestry Division this fall will be
implementation of Phase I landscaping plans at six individi
sites. The three parks to be landscaped are Kettle, B idle
and Ohmann. Public building sites to be enhanced and r the
landscaping plan include Fire Stations No. 4 and 5, and -he C. unt!
Library adjacent to City Hall.
Irrigation
Final details will be completed on the Northview it- Lion system
in early September. Remaining items include seonrc1Fy itx.ng,
controller interface, head setting, and final cleanup o cc
completed, the system will fully ener-_ d in thy: - u of
encouraging fall turf gr:
Miscellaneous Improvements
Several ongoing miscellaneous improvements will be conducted this
fall. Of particular note are plan; to add a fourt scoreboard at
Northview Park, installation of t'' controller and hip tatt_on at
Ohmann Park and infield improv.. ,-3 to the G_ Hi'', a .c
complex.
MAINTENANCE PROJECTS
Turf Maintenance
The major activity of the Mainten noa D , 4 o on
(comparable to the scope of the construction will 1X, 1_
fall turf maintenance program. Thin prc?g: ~;ra will
fertilization and weed spraying on the City's 39 public parks and
building sites. In most cases, Mode I and II sites will receive
two applications of fall fertilizer. Other cultural practices to
be carried out under the Maintenance Standards Program are
aerification, topdressing and overseeding of the City's softball
and soccer athletic fields, along with the con r i ed coo ~
irrigation systems. As we all know, fall p e e h . opportunity to cultivate turf, o Loring prime owig d or ,
and generally above average precipitation regimes. To t h i _ e1 1,
2
the Department will continue its program to improve turf quality
and the regeneration of turf damaged during the dou(_`,dt of 19S-
Athletic Field Maintenance
Similar to turf maintenance, the Department will be emphasizing
improvements and upgrades to its community athletic fields,
neighborhood infields and cooperative use school facilities. This
will include aglime enrichments at the athletic sit es --ding and
shaping of infields, and "scarification" of ac,L a ,,ne 1 1 a? <-onc
infield edg . In conjunction ,ith this, the IOU I i will committing "5,000.00 to infield o is at M l Junior High
School.
Soccer Fields
Striping of soccer and athletic fields will continue vgall into the
fall season. During the month of t mber, over 301 1 r ri ctual
ke F;.
sites will require continual line striping and
Ins actions
Routine inspections will continue on City's tennis, hard co-i ~;nd
playground facilities. Depending on the weather, it is acted
that tennis courts will be winterized on or about Octobe.. Ph.
BuildinT irnter nee
With regard to building maintenance, the City has renewed its
contract with Dakota, Inc. for the provision of litter pick-up and
building maintenance in Eagan Parks. As some of the Commssion
members may know, this program employs physically and mentally
handicapped individuals from the Dakota County area in public
service or private employment. This will he the third consecutive
year in which the City has worked wi' h r ..ota, Inc. P "0Or _ nr;
participants will be involved with a a ive lit e r s i 1, -i p
program in the City's parks and a full cl : ' ncj of al' :;1-elter
buildings prior to the winter season. Ongoing building interiance
services will also be provided at Quarry and Rahn Parks, sites of
the fall Tiny Tots Programs.
Miscellaneous
Other miscellaneous fall r}t ry activitos_-: rI ll include < <E
inspection and brushing of tt ~ City's cross country slA era i l .-1,
removal and staining of fishing piers and docks, and installation
of boundary signage in newly acquired sites.
3
Winter Preparations
Late fall maintenance will be focused on the transition to winter
activites in the City's parks and preparation of the associated
facilities. This is a time of year when aiming and checking of all
lighting systems will be done, when operational =~upplir i1
delivered to warming houses, and topd~~ ~n~,/c§~ f
pleasure/hockey rinks conducted. Other facilit:
rink nets, gateboards, portable toilets and ill.
provided for. Maintenance staff will also be bi con ing
Groundsmaster mowing equipment for snowblowing an. brooming
functions. Aeration equipment and signage will also be serviced
and set up at Schwanz and Fish Lakes in preparation for winter
aeration needs.
If Commission members have further question. Rr re'_~a§vzr
to fall maintenance activities or r-)rapar ; for n ter
months, they are encouraged to contact 'L-he S : : in c ek. a ks .
J o.hn K. Von o Linde
Superintend,-nt of Parks
f
JKV/cm
l6wp:
4
CITY O E G
SUBJECT: COMPREHENSIVE GUIDE PLAN AMENDMEWT,
REZONING, PRELIMINARY PLAT, AND
CONDITIONAL USE PERMIT - GEORGE W GILES
ADDITION (PHILLIPS 66 REVISED)
APPLICANT: PHILLIPS 66 COMPANY
LOCATION: 1/4 O SECTION 16
EXISTING ZONING: AGRICULTURAL
DATE OF PUBLIC HEARING: AUGUST 22, 1989
DATE O REPORT: AUGUST 14, 1989
COMPILED BY: COMMUNITY DEVELOPMENT DEPARTMENT
APPLICATION SUMMARY
Separate applications have '_??'n submitted requesting a
Comprehensive Guide Plan end6:-:-i'. and Rezoning of approximately
.78 acres from A (agricultural) to a PD (planned development)
district, a Preliminary Plat consisting of one lot and one outlot
on 1.98 acres, and a Conditional Use Permit to allow motor-fuel
sales and a car wash. The Conditional Use Permit will include a
pylon sign.
On May 15, 1989, the City council approved a Comprehensive Guide
Plan Amendment, Rezoning, and Preliminary Plat -requested by
Phillips 66 Company. Since that time, the owner of the .78-acre
parcel west of the original site (George W. Giles) passed away and
the applicant was able to acquire this property. The addition of
this parcel has resulted in a reconfiguration of the site layout
and a revised Preliminary Plat request.
COMPREHENSIVE PLAN
The project site is designated for LB (limited business) use in the
Comprehensive Land Use Guide Plan. The proposed motor-fuel
station/car wash use is most consistent with the GB (general
business) designation and, as such, would require a Comprehensive
Plan amendment to change the land use designation to GB. A GB
designation would generally be compatible with adjacent CSC
(community shopping center) uses to the east; however, adequate
buffering of the project site is necessary to provide appropriate
transitions between the GB uses and adjacent LB uses to the south.
The adjacent property to the south was zoned to allow commercial
uses within the Pond View Planned Development.
EXISTING CONDITIONS AND SITE PLAN
Currently, there is a single-family home on this site. The
applicant was recently able to purchase the smaller .78-acre
triangular parcel immediately to the west that has direct frontage
along I-35E. With any development on this site, the well and
septic systems must be abandoned to City specifications. The site
is situated southwest of Pilot Knob Road and I-35E. Some existing
hardwood deciduous trees could be transplanted on and off of the
site. The convenience/cashiers building contains 1,405 square feet
and the car wash contains 1,556 square feet, along with a canopy
containing 7,467 square feet. Total lot coverage is 18% in a 35%
coverage district.
The revised site plan does not alter the original canopy or
building sizes or the number of proposed pump islands; however,
the revised plan calls for east/west internal traffic circulation.
The site plan calls for lot 1, block 1 and an outlot. Access to
the outlot, when it develops, is proposed through an ingress/egress
cross easement that will align with Crestridge Drive. Development
of the outlot will require Planning Commission review and Council
approval. Proposed development on the triangular parcel west of
the easement currently calls for a pylon sign. Due to the size and
configuration of this parcel, further development should not be
allowed.
All building and parking setbacks meet Code requirements. Six
gasoline pump islands are proposed and adequate parking has been
provided. Both buildings and the trash enclosure will have a rock-
faced finish and black canopies accented by red stripes and
lettering. The trash enclosure is shown attached to the east side
of the car wash building which faces Pilot Knob Road. It appears
the trash enclosure could be more effectively screened if it was
located on the west side of the car wash.
The pylon sign has not been designed; however, Code will allow a
maximum height of 27 feet and 125 square feet of signage per side.
All canopy signage will be limited to 20% of the canopy facade.
A landscape plan was prepared by a landscape architect familiar
with Eagan's landscape requirements and concerns about the freeway
corridor image, as well as streetscape appeal. It is well done and
will not need to be revised for further submissions.
PARK ISSUES
The proposal shall be subject to a cash parkland dedication. A 6-
foot concrete sidewalk shall be placed along Duckwood Drive, with
an 8-foot bituminous trail along Pilot Knob Road.
G I /D ION CONTROL: The preliminary grading plan
submitted as a part of this application identifies cut areas of 2'
to 7' over the majority of the site. This will allow the site to
be near the same elevation as the surrounding strset-s to the east
and south. The grading plan also proposes to construct berming
along Pilot Knob Road and Duckwood Drive.
The proposed grading plan proposes to drain the storm water runoff
across the site in a southeasterly direction. Staff recommends
that this runoff be directed to an existing 15" storm sewer stub
located in the northwest corner of Duckwood Drive and Pilot Knob
Road. This will allow the Outlot to contribute the runoff from the
future development to connect to the existing storm sewer heading
northerly along Pilot Knob Road. If the storm sewer layout is
revised, then both existing storm sewers will be adequately sized
to accommodate the runoff from the entire development.
UTILITIES: Sanitary sewer of sufficient depth and capacity to
serve this site is readily available from an existing 8" sanitary
sewer located on the north side of Duckwood Drive. The Developer
proposes to extend the 8" sanitary sewer to the north across Lot
I to the outlot to provide service for the future development on
the outlot.
A manhole shall be added on the site over the 4" sanitary sewer
service line to facilitate cleaning of the line from the car wash.
Water main service of sufficient capacity and pressure is readily
available for Duckwood Drive and Pilot Knob Road. The development
proposes to take its water main service from the existing 30" DIP
water main on Duckwood Drive.
Staff recommends that the developer take its water main service off
the existing hydrant lead on Duckwood Drive. This layout would not
require a street removal and replacement on Duckwood Drive. the
developer proposes to extend the 6" water main to the north across
Lot 1 to the outlot to provide water service to the outlot.
The developer will be responsible for capping and abandoning any
existing wells on the site in accordance with Minnesota Department
of Health requirements.
STREETS/ACCESS/CIRCULATION: The preliminary site plan submitted
as a part of this application identifies two driveways off Duckwood
Drive. Both driveways shall be 30' wide openings with 25' curb
return radii.
The easterly opening shall be aligned opposite the driveway to the
south for the Duckwood Crossing Development and the westerly
opening shall be aligned opposite Crestridge Drive to the south.
Concrete valley gutters shall be constructed across both driveway
openings at Duckwood Drive.
Concrete curb and gutter shall be constructed around the outside
of the entire parking lot.
No access is being proposed to Pilot Knob Road. Dakota County has
recently installed traffic control signals at the intersection of
Duckwood Drive and Pilot Knob Road.
Circulation through the site generally appears to be adequate. The
tanker trucks will be out of the normal circulation pattern as they
fill the gas tanks.
EASEMENTS LIGHT-OF-WAYJPERMITS - Appropriate easements are required
for all public utilities installed outside of the public right-of-
way.
Since the 8" sanitary sewer and 6" water main proposed to be
installed across Lot 1 will service another parcel (Outlet A), they
shall be covered by a public utility assessment.
As shown on the preliminary plat, 75' of half right-of-way has
already been obtained for Pilot Knob Road.
An additional 10' of right-of-way is requested along Duckwood Drive
to provide a 40' half right-of-way.
All regulatory agency permits shall be acquired within the
appropriate time frame as required by the affected agency.
FINANCIAL OBLIGATION
Based on the study of the financial obligations collected in the past
and the uses proposed for the property, the following charges are
proposed. The charges are computed using the City's existing fee
schedule.
Improvement Proect # Rate Quantity Amount
-
Water availability charge 538 $2,115/A 1.32A $ 2,795
Lateral ben. water trunk 514/24 8.95/F.F. 386.83 F.F. 3,462
Lateral ben. water trunk 514/24 13.75/F.F. 201.83 F.F. 2,775
Storm sewer trunk 297R .056/S.F. 35,758 S.F. 2,002
Storm sewer trunk 297R .027/S.F. 57,562 S.F. 1,554
Storm sewer lateral 466 18.95/F.F. 17 F.F. 322
Trail - Pilot Knob 466 8.10/F.F. 175 F.F. 1,418
Street - Pilot Knob 466 90.35/F.F. 100 F.F. 9,035
Street - Duckwood Drive 514 50.35/F.F. 172 F.F. 8,660
Street - Duckwood Drive 514 90.35/F.F. 176 F.F. 15,902
$47,925
54.
GEORGE W GILES ADDITION CONDITIONS
1. The following standard conditions of plat approval as adopted
by Council action on September 15, 1987 shall be complied
with: Al, B1., Cl, C2, C4, E1, and Fl.
2. The well and septic system shall be abandoned to WPC-40 and
City standards.
3. No outside displays or sales shall be permitted.
4. All signage shall be subject to the City's one-time sign fee
of $2.50 per square foot and no fabric-type signage shall be
allowed on a permanent basis.
5. The pylon sign shall not exceed 27 feet in height, with a
maximum signage area of 125 square feet per side.
6. The parking stalls shall be 10 feet wide.
7. No development other than the pylon sign shall be allowed west
of the cross easement.
8. The landscape plan prepared by Kerr-Thorson & Company, dated
July 17, 1989, shall be submitted as the final landscape plan.
Irrigation shall be required and a two-foot berm shall be
provided along Duckwood Drive.
9. The trash enclosure shall be located on the west side of the
car wash facility.
10. Flag poles shall not exceed 27 feet in height.
11. A 40-foot half right-of-way is required for Duckwood Drive.
12. Lot 1 shall convey its surface water runoff to the existing
storm sewer system in the intersection of Pilot Knob Road and
Duckwood Drive. Outlot A shall convey its future surface
water runoff to the existing storm sewer system in Pilot Knob
Road.
13. The clean out for the sanitary sewer service for the car wash
shall be a standard manhole to facilitate cleaning and
maintenance.
14. A restricted access easement shall be dedicated adjacent to
Pilot Knob Road and Duckwood Drive with the exception of 2 -
50' access points from Duckwood Drive opposite Crestridge Lane
and the entrance to Duckwood Crossing on the south.
15. A minimum 40' half right-of-way shall be dedicated for
Duckwood Drive.
16. A 6' concrete sidewalk shall be installed along the entire
frontage of Duckwood Drive.
STANDARD CONDITIONS OF PLAT APPROVAL
PAGE TWO
4. A detailed landscape plan shall be submitted on the
proposed grading plan and approved by staff prior to the
final plat approval. The financial guarantee shall be
included in the Development Contract and not release
until one year after the date of installation.
5. All internal public and private streets shall be
constructed within the required right-of-way in
accordance with City design standards.
Public Improvements
1. If any public improvements are to be installed under a
City contract, the appropriate project must be approved
by Council action prior to final plat approval.
Permits
1. This development shall be responsible for the acquisition
of all regulatory agency permits in the time frame
required by the affected agency.
F. Parks Dedication
1. This development shall fulfill its parks dedication
requirements as recommended by the Advisory Parks and
Recreation Commission and approved by Council action.
G. Other
1. All standard platting and zoning conditions shall be
adhered to unless specifically granted a variance by
Council action.
Advisory Planning Commission City Council
Approved: August 25, 1987 Se; ternher 15 1987
Revised:
PLATAPPR.CON
LTS #1
6/12/89
STANDARD CONDITIONS OF PLAT APPROVAL
Assessments
1. This development shall accept its additional assessment
obligations as defined in the staff's report in
accordance with the final plat dimensions and the rates
in effect at the time of final plat approval.
B. Easements and i s-o- ay
1. This development shall dedicate 10' drainage and utility
easements centered over all common lot lines and adjacent
to private property or public right-of-way.
2. This development shall dedicate, provide, or financially
guarantee the acquisition costs of additional drainage,
ponding, and utility easements as required by the
alignment, depth, and storage capacity of all required
public utilities and streets located beyond the
boundaries of this plat or outside of dedicated public
right-of-way as necessary to service this development.
3. This development shall dedicate all public right-of-way
and temporary slope easements for ultimate development
of adjacent roadways as required by the appropriate
jurisdictional agency.
4. This development shall dedicate adequate drainage and
ponding easements to incorporate the required high water
elevation necessitated by City storm water storage volume
requirements.
C. Plans and Specifications
1. All public streets and utilities necessary to provide
service to this development shall be designed by a
registered professional engineer in accordance with City
codes and engineering standards and policies, and
approved by staff prior to final plat approval.
2. A detailed grading, drainage, erosion, and sediment
control plan must be prepared in accordance with current
City standards and approved by staff prior to final plat
approval.
3. This development shall insure that all temporary dead end
public streets shall have a cul-de-sac constructed in
accordance with City engineering standards.
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