08/17/2009 - Advisory Parks & Recreation Commission
AGENDA
ADVISORY PARKS COMMISSION
EAGAN, MINNESOTA
August 17, 2009
7:00 p.m. WORKSHOP
Eagan Municipal Center 6:30-7:00 PM
Conference Rooms 2A & B
2010-2014 CIP Review
1. Call to Order and Pledge of Allegiance 7:00 pm
II. Adopt Agenda 7:01 pm
III. Approval of Minutes of Regular Meeting of May 18, 2009 7:02 pm
IV. Visitors to be Heard 7:03 pm
V. Director's Update Pages 3-4 7:04 pm
VI. Consent Agenda 7:08 pm
VII. Development Proposals 7:09 pm
VIII. Old Business 7:10 pm
IX. New Business
A. 2010-2014 Parks CIP Pages 5-6 7:10 pm
B. 2010 Park Dedication Fees Pages 7-8 7:15 pm
C. 2010 Fee Schedule Page 9 7:20 pm
X. Other Business and Reports 7:25 pm
XI. Communications 7:26 pm
XII. Round Table 7:27 pm
XIII. Adjournment 7:30 pm
The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities, and
employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation,
or status with regard to public assistance. Auxiliary aids for disabled persons wishing to participate are available upon request
at least 96 hours in advance of the event. If a notice of less than 96 hours is received, the City will attempt to provide the aids.
Next Advisory Par'scs Commm-ssion Meeting
-WA
September 14,2009
ADVISORY PARKS COMMISSION
2009-2010 MEETING SCHEDULE
Jun
May Aug Sept Oct Nov Dec Jan Feb Mar Apr May
NAME 18 Tour 17 14 19 16 14 14 11 15 19 17
Thurs Thurs
only
Rebecca Aanning X X ! X
Thor Anderson X X 0*
Phil Belfiori, Chair X 2-L-
Jennifer Dahlquist X 0* f X
Bruce Goff, Secretary X XI
Laurie Halverson V Chair X X X
,
Duane Hansen X X
Michael Palmer (Alternate) 0* X U*
X = present O = absent O* = notified staff of absence prior to meeting
Recreation Sub-Committee Natural Resources Sub-Committee Acguisitiont
Development Sub-Committee
UPCOMING MEETINGS: OPEN ISSUES:
September 8: City Council workshop Alternative Funding
• Parks CIP Sub-committee appointments (Sustainability/Green Initiatives)
• MRPA Awards of Excellence Emerald Ash Bore update by Forestry Division
Policy on outside vendors at P&R events
ADVISORY PARKS COMMISSION
2009-10 MEMBERS
NAME AN P4 TER OW N T 6 R
E-RES
TART X
REBECCA AANNING 2009 952-412-2371 (H) 5/20111
1848 Sapphire Point (2 yr. 2009) 651-687-5772 (W)
Eagan, MN 55122 becky.aannina(a7gmalcom
THURSTON "THOR" ANDERSON 2008 651-688-8157 (H) 5/2010
1658 Mallard Drive (2 yr. 2008) 651-687-8804 (W)
Eagan, MN 55122 thoranderson onyahoa.cam (N)
thurston.anderson@thomsonreuters.com
PHIL BELFIORI 2002 651-905-0293 (H) 5/2011
3671 Canary Way (1yr. 2002) 651-266-9112 (W)
Eagan, MN 55123 (3 yr, 2003) 651-230-2051 (cell)
(3 yr, 2006)
2 r, 2009 Phil.Betfiari(o?ei.stpaut.mn.us
JENNIFER DAHLQUIST 2007 612-803-0262 (H) 5/2010
3885 Gibraltar Trail (1 yr. 2007) 612-626-1602 (W)
Eagan, MN 55123 (2 yr, 2008) Jenniferdahlguist@gmail.eom
BRUCE GOFF 2008 651-686-7170 (H) 5/2011
782 Mill Run Path (1 yr. 2008) 952-833-8183 (W)
Eagan, MN 55123 (2 yr. 2009) Bruce.goff(comcastnet
LAURIE HALVERSON 2006 651-249-9245(Cell) 5/2011
680 Brockton Circle (1 yr, 2006) 651-686-0183 (H)
Eagan, MN 55123 (2 yr, 2007) Ihalversonta?cpintemetcom
(2 yr, 2009)
DUANE L. HANSEN 2004 952-894-9228 (W) 5/2010
3911 Denmark Ave (1 yr. 2004) 651-687-9566 (H)
Eagan, MN 55123 (3 yr. 2005) dlhansen&_com
(2 yr, 2008)
MICHAEL PALMER (Alternate) 2009 (651) 454-4476 (H) 5/2010
4474 Reindeer Lane (1 yr. 2009) (651) 662-3326 (W)
Eagan, MN 55123 mwpaimer0hotmail.corn
Eagan City Staff E-Mail:
isiohnson@cityofeagan.com cmesko@cityofeaaan.com golson@cityofeagan.com
shove@cityofeagan.com emacbeth@cityofeagan.com 4-22-09
Phone #651-675-5505 (Cherryl's # after 4:30 p.m.)
Eagan Parks and Recreation Phone Number: 651-675-5500
Eagan Parks and Recreation Staff E- ail
Director
Juli Seydell Johnson isiohnsonC)cityoagan.co
Administration:
Cherryl Mesko, Superintendent of Operations cmesko@)cityoLeggan.com
Paul Olson, Superintendent of Parks poison@cityo eta an.co
Paula Nowariak, Recreation Program r pnowariak0citypLeagan.com
Sonya Rippe, Recreation Facilities Mgr srippe@cityofeaaaan.com
Forestry:
Gregg Hove, Forestry Supervisor ghovecityofeagan.co
Water Resources:
Eric Macbeth, Water Resources Coordinator emacbeth@)citvofeagan.com
TO: ADVISORY PARKS COMMISSION
FROM: JULI SE ELL JOHNSON, DIRECTOR OF PARKS RECREATION
DATE: AUGUST 14, 2009
WORKSHOP
6:30-7:00 PM
Conference Rooms 2A & B
2010-2014 CIP Review
ITEM I: Call to order
ITEM H: Approval of agenda
ITEM III: Approval of minutes of May 18, 2009
ITEM IV: Visitors to be Heard
Staff is not aware of any visitors who wish to address the Commission at this
time.
ITEM V: Director's Update
Director Johnson will provide a brief overview of activities and events within the
department.
ITEM VI: Consent Agenda
There are no Consent Agenda items for the Commission to review.
ITEM VII: Development Proposals
There are no development proposals for the Commission to review.
ITEM VIII: Old Business
There are no Old Business items for the Commission to review.
ITEM IX: New Business
A. The APrC will review the CIP information at the 6:30 workshop. If the
Commission is comfortable moving forward with a recommendation they may
wish to take action to move their recommendations to the City Council for
consideration.
B. The 2010 Park and Trail dedication fees will be reviewed and discussed for
recommendation to the City Council.
C. The 2010 Fee Schedule will be reviewed and discussed for recommendation
to the City Council.
1
ITEM X: Other Business and Reports
There are no other business items for the Commission to review.
ITEM XI: Communications
There are no communication items for the Commission to review.
ITEM XII: Round Table
Any items of concern that might be placed on upcoming agendas or items of
interest will be identified.
ITEM XIH: Adjournment
2
AUGUST 2009
DEPARTMENT HAPPENINGS
STRENGTHEN COMMUNITY IMAGE AND SENSE OF PLACE
• The Eagan Art Festival was held on June 27 & 28 at the Eagan Community Center Festival
Grounds. Attendance was over 6,600 people, a 10% increase over last year. The Children's art
tent had 600 kids and the Art Experience Tent had 300 participants. These tents were facilitated by
the Eagan Art House.
The puppet wagon will perform the last show of the season on Friday August 14, close to 3,000
people enjoyed the free shows and crafts this summer.
• Cascade Bay's Birthday 10 year birthday celebration was on August 13d'. Captain C Breeze hosted
Radio Disney and hundreds of visitors cooling off on a hot August night.
• The Eagan Swim team has reserved Cascade Bay again as a fundraiser site on August 20'.
SUPPORT ECONOMIC DEVELOPMENT
• Lockheed Martin held their annual employee picnic at the community center again this year. An
estimated 1300 people attended.
• A national antique postcard and paper show was held in the community center gyms in July. This
event was new to the ECC this year and has booked for next summer. It also created new rental
interest from attendees.
PROMOTE HEALTH AND WELLNESS
• 80 teams are registered for fall softball which begins the week of August 10d'.
• Registration for fall basketball, flag football and volleyball is ongoing with leagues beginning
in September.
• Hosted the MRPAIUSSSA Women's C, D Competitive & D Recreational State Softball
Tournament August 15-16 at Northview Athletic Fields with 40 teams participating.
• Civic Arena hosted 8 teams for a summer hockey league; down slightly from summer 2008.
Fourteen (14) team have already signed up for the Civic Arena's fall hockey league.
• The Simple Steps walking program in Dakota County will be continued through the fall months this
year. Check out www.dakotcoun .us and search for Simple Steps to find more information.
• New playgrounds at Wescott Station and Quarry Parks are complete, Rahn is underway, and
Northview is next.
• A fitness member appreciation event which will include a BBQ picnic will be hosted at the ECC on
Wednesday, August 19d'.
• New treadmills and ellipticals are scheduled to be delivered during the week of annual shutdown at
the ECC.
• Next "Healthy Conversation" is scheduled for the evening of Sept. 2nd to discuss Boomer Therapy
which utilizes a combination of bodywork, breath, and myofascial stretching.
PROTECT ENVIRONMENTAL RESOURCES
• The City of Eagan submitted a federal grant to pursue the viability of a geothermal application for
the Civic Arena.
• Rain gardens are being installed adjacent to Moonshine and Rahn park shelter buildings.
• Experimenting with no mow grass in new Rahn/Cliff median.
• Calls related to Emerald Ash Bore have dwindled, no Eagan sites ...yet. Damaged/susceptible trees
being removed over the winter.
+ Buckthorn spread still an ongoing concern calls for the removal program increasing as fall comes.
3
FACILITATE COMMUNITY CONNECTIONS
• Mark your calendars for Lone Oak Days! Saturday, September 26 and Sunday, September 27,
11:00am-4:00pm
• Parks and Recreation will have a presence at the September 12 Septemberfest event hosted by
Dakota County Technical College. Another opportunity to take the Discover the Value promotion
out into the community.
PRO E RECREATION EXPERIENCES
• The Eagan Art House summer registrations are up 15% over summer 2008.
• Preschool summer classes and camps wrapped up on August 14, and over 400 children
participated.
• Fall registration for preschool has begun and a special "Preschool Preview" will be held at the ECC
on Wednesday, September 9 from 9:30-11:30am.
• Summer camps for ages 6-12 will be ending the week of August 21. Over 500 youth participated in
these camps that included sports, crafts, cheerleading, science, nature and adventures.
• There were almost 600 participants from preschool through adult in tennis programs this summer.
• The Eagan Skate School offered a one week figure skating camp the week of August 3"'
• New observation deck completed at Patrick Eagan Park, enhancing view by relocating trees
• Beginning layout of fall turf fields, resting large areas of turf @Thresher Fields
• Reminder, after Labor Day park restrooms will be open only for scheduled events.
• Berry Ridge Park trail being resurfaced as part of larger citywide trail project
GENERAL ANNOUNCEMENTS
• The ECC will be closed for its annual maintenance from August 31 through September 7. The
building will be open again at 5:45 a.m. on September 8.
4
Date: August 14, 2009
Agenda Item: IX-A; 2010-2014 CIP
Action X
Information
City of Eap MEMO Attachments X 21. CIP . Location Map
AGENDA ITE : JX-A; 2010 -2014 CAPITAL IMPROVEMENT PLAN (CIP)
TO: ADVISORY PARKS COMMISSION
PREPARED BY: JULI SE ELL JOHNSON, DIRECTOR of PARKS RECREATION
ITEM OVERVIEW: Review, and consider for approval, the proposed 2010-2014 Park and Recreation
Department Capital Improvement Plan
BACKGROUND/HISTORY:
One of the primary responsibilities of the APrC is the annual preparation and updating of the
Departmental Capital Improvement Plan. The CIP serves as a blueprint and planning guide for
park projects. Projects included in the CIP must be either a park development or improvement
project. Projects construed as being maintenance are not eligible. Funding for the CIP comes
from the Park Site Fund (PSF), which is primarily money collected from developments at the
time of platting in lieu of a dedication of land.
ANALYSIS:
Historically the APrC has submitted to the City Council a CIP that consists of the current or
"active" year, generally the year at hand, and projections that encompass a total of five years.
During the review process, the active/current year of the CIP is finalized and a new "fifth" year
is added. To allow sufficient time for implementation, the current year of the CIP is generally
considered to be final while all other years are subject to change as part of future reviews.
The structure of the five year project schedule of the CIP has generally been driven by the
projected balance of revenues and expenditures of the PSF combined with need and/or demand.
To provide a better view of the future, recent versions of the CIP have included a list of potential
projects, though; they may not be scheduled or funded for years to come. This list has become
known as the "Parking Lot". There has also been considerable discussion regarding the
identification of alternative funding sources for the CIP.
DISCUSSION/ EVALUATION:
A number of projects in the proposed 2010 CIP represent the continuation of ongoing programs
and initiatives specific to replacement and upgrade. Examples include the replacement of aged
playgrounds, lights and signage. As defined in the 20/20 Plan, these are considered "fiduciary"
responsibilities. Other improvement projects such as those proposed for Central Park are tied to
the implementation of long range plans and an emerging need.
The CIP also includes two line item allocations that are renewed on an annual basis as needed.
These are the land acquisition "opportunity" fund which would be used to help acquire priority
open space should it become available and the "small projects" fund which is used to complete
smaller, unanticipated, capital projects or to help leverage additional financial assistance from an
association or alternative funding source. The land acquisition "opportunity" costs are not
included in the fund balance projections but do indicate an ongoing willingness to consider PSF
expenditure for land acquisition.
2010 CIP Project Summary
• Central Par llipse Service Building; Construction of a building that would provide a
covered shelter, restrooms and storage space for activities conducted in the ellipse area
including; Art Fair, the 4th of July celebration and summer long Market Fest, also general
patron use.
• Playground Replacements (1);Continuation of the ongoing rotational replacement
program. Projected to include the east and west playgrounds at Trapp Farm Park as well
as the surrounding support amenities Final determination to be made after late season
inspections.
• Signage System Upgrade; Fourth phase of the installation of new entrance signage;
completing neighborhood parks and moving to athletic and community park sites.
• Small Projects; Continuation of funding for opportunities and needs that become
apparent or available during the year
• Acquisition; Funding for acquisition opportunities.
A workshop with the City Council is currently scheduled for September 8, 2009 at which time
the APrC will present the 2010-2014 CIP to the Council for their consideration and possible
approval. The focus being on 2010
SUBCOMMITTEE DISCUSSION/RECOMMENDATION:
The APrC will review the proposed 2010-2014 CIP in a workshop to be held on August 17',
prior to the regular APrC meeting. The attached CIP outlines also represent the consensus from
prior years discussions and subsequently, prior recommendations of the APrC
ALTERNATIVES FOR COMMISSION CONSIDERATION:
1. Recommend, to the City Council, approval of the 2010-2014 CIP as presented
2. Recommend approval pending changes
3. Table the issue for further discussion
PARKS ANRECREATION DEPARTMENT
POTENTIAL CAPITAL IMPROVEMENT PROJECTS
2010 - 2014
YEAR - 2010
LOCATION PROJECT DESCRIPTION ESTIMATED FUNDING EST. BALANCES
COST BALANCE Jan. 1, 2010 = $1,623,000
Central Park Construct Ellipse Service Building
• Toilets $275,000 PSF
• Shelter
• Storage
Proposed
• Trapp Farm Playground Installation $62,000 PSF
East/West
TBD City Wide Park Signage System, Phase IV $28,000 PSF
Numerous Small Projects $30,000 PSF/P
TBD Acquisition Opportunities ($650, 000) PSF/P/G
Sub-Totals $395000 $ 395,000
(without acg}
$1,228,000
Estimated 2010 Revenues $ 75,000
Estimated Balance 1/2011 = $1,303,000
G:\Budget\P&Rec Pot DevWot Proj BY YEAR 2010-2014 - Rev. 7/29/2009 PSF = Park Site Fund
P = Potential Partnership
G = Grant
PARKS AND RECREATION DEPARTMENT
POTENTIAL CAPITAL IMPROVEMENT PROJECTS
2010-2014
YEAR - 2011
LOCATION PROJECT DESCRIPTION ESTIMATED FUNDING EST. BALANCES
COST BALANCE - Jan. 1, 2011 $1,303,000
Cedarvale New Park Development $200,000 PSF/P
Central Park Ellipse and Field Irrigation $85,000 PSF
Proposed
• Bur Oaks N/S Playground Installation $105,000 PSF
• Wescott Commons 3 @ $35,000
Captain Dodd Park Sun Shelter $30,000 PSF
Numerous Small Projects $30,000 PSF/P
TBD Acquisition Opportunities ($650, 000) PSF/P/G
$ 450,000
Sub-Totals $450,000
(without acta) = $ 853,000
Estimated 2011 Revenues $ 75,000
Estimated Balance 1/2012 = $ 928,000
G:\Budget\P&Rec Pot Dev\Pot Proj BY YEAR 2010-2014 - Rev. 7/29/2009 PSF = Park Site Fund
P = Potential Partnership
G = Grant
PARKS AND RECREATION DEPARTMENT
POTENTIAL CAPITAL IMPROVEMENT PROJECTS
2010 - 2014
YEAR - 2012
LOCATION PROJECT DESCRIPTION ESTIMATED FUNDING EST. BALANCES
COST BALANCE - Jan. 1 2012 = 928 000
Patrick Eagan Park Master Plan Phase IV $ 40,000 PSF
Removal of Deerwood House
• Access Improvements
Northview Park Tennis Court Improvements $100,000 PSF/P
• Surface
• Lighting
Lexington/Diffley Park Skate Park Improvements $65,000 PSF
Big Goat Ball Field Field Lighting Upgrade $90,000 PSF
TBD Playground Installation $70,000 PSF
2 $35,000
Numerous Small Projects $30,000 PSF/P
TBD Acquisition Opportunities ($650,000) PSF/P/G
Sub-Totals $ 395,000
$395,000
(without acg) $ 533,000
Estimated 2012 Revenues $ 100,000
Estimated Balance 1/2013 = $ 633,000
G:1Budget\P&Rec Pot Dev1Pot Proj BY YEAR 2010-2014 - Rev. 7/29/2009 PSF = Park Site Fund
P = Potential Partnership
G = Grant
PARKS AND RECREATION DEPARTMENT
POTENTIAL CAPITAL IMPROVEMENT PROJECTS
2010 - 2014
YEAR - 2013
LOCATION PROJECT DESCRIPTION ESTIMATED FUNDING EST. BALANCES
COST BALANCE -Jan. 1 2013, = 633,000
TBD Athletic Field Lighting $ 235,000 PSF/P
Blackhawk Park Playground Upgrade $ 75,000 PSF
Section 16 Master Plan $30,000 PSF
TBD Trail Signage System $25,000 PSF
Numerous Small Projects $30,000 PSF/P
TBD Acquisition Opportunities ($650,000) PSF/P/G
Sub-Totals $ 395,000
395 000
(without acq) $ 298,000
Estimated 2013 Revenues $ 100,000
Estimated Balance 1/2014 = $ 398,000
G:\Budget\P&Rec Pot Dev\Pot Proj BY YEAR 2010-2014 - Rev. 7/29/2009 PSF = Park Site Fund
P = Potential Partnership
G = Grant
PARKS AND RECREATION DEPARTMENT
POTENTIAL CAPITAL IMPROVEMENT PROJECTS
2010 - 2014
YEAR - 2014
LOCATION PROJECT DESCRIPTION ESTIMATED FUNDING EST. BALANCES
COST BALANCE - Jan. 1, 2014 = $ 398,002
Holz Farm Park Park Development Phase II $ 200,000 PSF/G
Cedarvale Park Development Phase II $150,000 PSF/P
TBD Playground Installation $120,000 PSF
3 $40,000
Numerous Small Projects $28,000 PSF
TBD Acquisition Opportunities ($650,000) PSF/P/G
Sub-Totals
$ 498,000
$498,000
(without acg) = $ 100,000
Estimated 2014 Revenues $ 100,000
Estimated Balance 1/2015 = $ - 0-
G:\Budget\P&Rec Pot Dev\Pot Proj BY YEAR 2010-2014 - Rev. 7/29/2009 PSF = Park Site Fund
P = Potential Partnership
G = Grant
PARKS AND RECREATION DEPARTMENT
POTENTIAL CAPITAL IMPROVEMENT PROJECTS
Category/ Potential
Location Estimated Funding
Park Devel.-Qpment
1. Moonshine Park $200,000 PS/LS
2. Section 16 - Federal Drive $200,000 PS/LS
3. Section 11 - Thresher South $200,000 PS/LS
4. Rahn South $150,000 PS/LS
5. Holz Farm Park Phase 111 $150,000 PS/LS
Sub-Tots
Park Improvements
1. Wandering Walk Trail $100,000 PS
2. Bur Oaks Trail Paving $90,000 PS
3. Thomas Lake Trail Lighting $100,000 PS
4. Rahn Court Construction $120,000 PS
5. Goat and Bridle Bldg. Expansion $200,000 PS
6. Cedarvale Enhancement Phase III 100 000 PS/P
Sub-Total 7101000
Li tin
1. Lexin ton/Diffle Fields (6 new) $500,000 PS
2. Ohman Soccer Fields $150,000 PS
3. Northview Fields 6-8 (3 new) $180,000 PS
4. Thresher Fields $100,000 PS
Sub-Total $!3;$U,Uuu
Master Plans
1. Rahn Park South $30,000 PS
Sub-Total $30,000
TOTAL $2,570,000
Misc
1. School Site Partnerships TBD PS/P/G
2. Acquisition O ortunities TBD PS/P/G
3. Grant Opportunity Match TBD PS/P/G
4. Fiduciary Responsibilities TBD PS/P/G
g:\Park Rec Poten Dev\Potential CIP Proj 8 5 99
will
Date: August 14, 2009
Agenda Item: IX-B; 2010 Park Dedication Rates
Action x
( Information
tachments
C1tyof}aQ,allMO At
AGENDA ITEM: TX-B; 2010 PARKS and TRAIL DEDICATION FEES
TO: ADVISORY PARKS COMMISSION
PREPARED BY: JULI SEYDELL JOHNSON, DIRECTOR OF PARKS RECREATION
ITEM O EW: Recommend to the City Council the park and trail dedication fees for 2010
BACKGROUND/HISTORY:
When reviewing development proposals, the APrC makes a recommendation regarding the
method of satisfying park and trail dedication requirements, the two options being a land
dedication or cash payment. Cash park dedications are the primary source of revenue for the Park
Site Fund. Trail dedication is allocated to the City trail fund.
Each year it is the responsibility of the APrC to review dedication rates and make a
recommendation to the Council for the upcoming year
DISCUSSION/EVALUATION:
Based upon recent legislation, a local unit of government must be able to demonstrate a justifiable
method of calculating park dedication linked to property value. The City has long had a basic formula
for calculating residential dedication that incorporates a value variable. In 2005, staff completed an
update of the value base to ensure consistency with the assessed valuations. Nearly 1000 properties
were reviewed, the resulting averages leading to a significant rate increase in nearly every zoning
classification for 2006 and improved adherence to actual values.
In early 2007, in light of the new legislation, the City developed and implemented a user/value based
formula for Commercial/Industrial properties, replacing "net acres". Over the course of the year, the
formula was reviewed by staff, the APrC, and City Council to determine if it met the intended
objectives. It was subsequently revised and approved by the City Council at their September 4,2007
meeting.
For the last several years, when determining the recommended adjustment for the residential
dedication rates, has staff contacted the County Assessors office to obtain the estimated property
valuation adjustment the County would use for property taxes payable on Eagan properties in the
coming year. Any percentage increase was then applied to the revised value base used for calculating
dedication. This method was intended to avoid a lag in rates and to ensure a justifiable basis for the
fees consistent with then pending legislation.
Based upon the input of the Assessor, dedication rates for 2007 were raised by approximately 5%
while the rates for 2008 and 2009 remained unchanged. The most recent projections provided to the
City indicate that the average Market Value of a home in Eagan will decline in 2010.
In light of this downward trend in the housing market and the associated property values, it may be
appropriate to consider keeping the 2010 park and trail dedication rates unchanged from those
approved for 2009. It should be noted for reference that many communities combine parks and trail
dedication fees into a single blended rate and do not differentiate in the residential classifications.
Because the administration of the trail development program in Eagan is assigned to the Engineering
Department, segregation of the park and trail fees is appropriate.
2009 approved 2010 proposed
Parks Trails Par 's Trail,,
Sin le Famil $3308 per unit $250 per unit Same Sarno
Duplex 3258 per unit 250 per unit Same Same
Townhouse/Quad 3458 per unit 250 per unit Same Same
Apartment/Multi 3212 per unit 250 per unit Same Same
Commercial 869 per 1000 s .ft. of bldg 1251 per net acre Sire SamE
Industrial 236 per 1000 s .ft. of bldg 1251 per net acre Same S I73_
C/I prior to 1983 2618 per net acre 1251 per net acre Same fa.rne
T ATI S FOR COMMISSION CONSIDERATION:
1. Recommend that the City Council adopt the 2010 parks and trails dedication rate schedule as
presented with no change from the 2009 rates.
2. Recommend that the City Council adopt an amended parks and trails dedication rate schedule
for 2010
3. Other.
Date: August 14, 2009
Agenda Item: IX-C; 2010 Fee Scheduie
Action X
Information
H-,
Attachments X 1. 2010 proposed fee schedule
City of Eap
MO
AGENDA ITEM: IX-C; 2010 FEES AND CHARGES
TO: ADVISORY PARKS COMMISSION
PREPARED BY: JULI SEYDELL JOHNSON, DIRECTOR OF PARKS & RECREATION
ITEM OVERVIEW: Consideration of 2010 fees and charges.
BACKGROUND/HISTORY:
The APrC is asked to annually review the fees charged for private use of park facilities and recreation
equipment. Based on a recommendation by the APrC, the City Council will establish the fees to be
charged during fiscal year 2010. Fees were increased in 2009 by 3% after not being increased in 2008.
DISCUSSION
During the review and discussion of the 2010 fees and charges staff suggests the consideration of
the following:
• Increase the Youth/Adult Tournament fee by $5 for residents and $10 for non-residents due to
an increase in costs associated with the service at the tournaments.
• The addition of Designated Green Space fee for use within a park that is not a designated
field.
• The addition of a Dunk Tank Fill fee in parks. This fee includes staffing, truck use and water.
• The addition of a Special Event fee for runs, walks or larger events being held entirely in the
City. The only recommended fee is for closing the trail and posting signs. A use guide is
being created to assist with these requests and could result in some additional fees to be added
later this year for 2010.
ALTERNATIVES FOR COMMISSION CONSIDERATION:
1. Recommend to the City Council approval of the 2010 fee schedule as proposed.
2. Recommend to the City Council approval of the 2010 fee schedule as amended.
3. Other.
2010 FEE SCHEDULE
Eagan Parks & Recreation
The following facility rental fees are subject to 7.125% State sales tax and require a $150.00 damage deposit payable at the time of registration. Sales tax Is Included In the proposed
2010 fees.
Eagan based school organizations that have a Joint Powers Agreement with the City may schedule use of Eagan Park Shelters and Pavilions free of charge, although a damage deposit Is
required.
20 '10
.ir.a ant Fli, )i
.wait League Pwteat/dppedi Fee
Fee charged to team choosing to protest rule or eligibility $ 53 $ 53 $ 55 $ 55 $ 55 $ 55
Fee charged to team choosing to appeal suspension/expulsion $ 53 $ 53 $ 55 $ 55 $ 55 $ 55
Athletic Field/Facility Maintenance Fees
Unless obviously known, the user will be considered non-resident. Proof of residency of 75% or
better will qualify for resident rate.
Youth Traveling Teams - Eagan & Eastview Athletic Associations $ 100 NA
o Soccer - per team $ 100 $ 100
o Baseball/Softball - per team practice fee for season $ 25 $ 25
o Baseball/Softball - per game fee $ 15 $ 15
Adults
o Up to 9 games per team $ 245 $ 490 $ 252 $ 505 $ 252 $ 505
o More than 9 games, fee for each additional game > 9 $ 34 $ 68 $ 35 $ 70 $ 35 $ 70
Tournaments - per field/day or single games
o Youth $ 50 $ 100 $ 52 $ 103 $ 57 $ 114
o Adult $ 73 $ 146 $ 75 $ 150 $ 80 $ 160
Lights $ 55 $ 55
o Northview per hour (includes all 4 fields) $ 57 $ 57 $ 57 $ 57
o Goat Hill per field per hour $ 30 $ 30 $ 30 $ 30
o Clearwater per field per hour
$ 30 $ 30
Building cleaning per full day use only $ 73 $ 73 $ 75 $ 75 $ 75 $ 75
Specialty field set-up charge to be determined on a case-by-case basis. This cost would be in
addition to the field use permit cost.
Band Shelf at Central Park
Band Shell Only- per hour $ 75 $ 100 $ 75 $ 100
Band Shell with Sound System (includes staff) - per hour $ 120 $ 150 $ 120 $ 150
Band Shell with Microphone Only $ 50 $ 50 $ 50 $ 50
Wedding Ceremonies - per hour $ 58 $ 65 $ 58 $ 65
Wedding Ceremonies with Oaks rental - per hour $ 50 $ 50 $ 50 $ 50
Wedding Ceremonies with Sound System (includes staff) - per hour $ 100 $ 125 $ 100 $ 125
Band Shell only
o Half Day $ 355 $ 444
o Full Day $ 670 $ 838
Band Shell w/sound system requires staff technician 0 $20/hour Included in fee
o Half Day $ 565 $ 706
o Full Day $ 1,050 $ 1,313
Band Shell In conjunction with wedding/reception reservation at ECC charged per hour $ 58 $ 58
Canoe Storage from May 1 - October 31
Blackhawk Park/Blackhawk Lake near the boat ramp, Thomas Lake Park/Thomas Lake near the
fishing dock and Bur Oaks Park on the southwest side of lake. Your canoe must be registered
and licensed in Minnesota. $ 42 $ 53 $ 43 $ 54 $ 43 $ 54
Central Park Festival Grounds: Ellipse only - one day event $ 147 $ 184 $ 151 $ 189 $ 151 $ 189
Designated Green Space within a Park
Disc Golf Course per hour $ 52 $ 103
$ 5 $ 6 $ 5 $ 6 $ 5 $ 6
Dunk Tank Fill in City Park - filled by Parks staff (doesn't Include dunk tank)
Weekdays - Monday - Friday from 7 am - 3:30 pm $ 100 $ 100
Weekends/Evenings after 3:30 pm $ 175 $ 175
Holz Farm Rentals from June - August per day
Group size limited to 80 $ 240 $ 300 $ 247 $ 309 $ 247 $ 309
Staff attendant required with fee charged per hour $ 10 $ 10 $ 10 $ 10 $ 10 $ 10
Moonshine ar , 1317 ur y oa : This building can accommodate groups of 20 or less. This
includes availability of overhead/coffee pot/kitchen.
Upstairs - retreat/meeting space
All day rental - kitchen Included $ 134 $ 168 $ 138 $ 173 $ 138 $ 173
6 hour time slot - kitchen Included $ 90 $ 113 $ 93 $ 116 $ 93 $ 116
Downstairs - activity space
All day rental $ 45 $ 56 $ 46 $ 58 $ 46 $ 58
6 hour time slot $ 31 $ 39 $ 32 $ 40 $ 32 $ 40
Outdoor Hockey Rinks per hour
With or Without Ice & Lights $ 18 $ 22 $ 18, $ 23 $ 18 $ 23
Without Ice $ 6 $ 8 $ 6 $ 8 $ 6 $ 8
Park a ter u ngs: Bridle Ridge, Goat Hill, uarry, Sky Hill and Trapp Farm. These buildings
can accommodate groups of 30-40 people.
All day rental from 10 am - 10 prn $ 134 $ 168 $ 138 $ 173 $ 138 $ 173
Half-day rental from 10 am - 4 pm or 5 pm -10 pm $ 90 $ 113 $ 93 $ 116 $ 93 $ 116
Pavilions: Blackhawk, Central Park, Thomas Lake and Trapp Farm. These pavilions can
accommodate groups as large as 150 people.
All day rental from 10 am -10 pm $ 134 $ 168 $ 138 $ 173 $ 138 $ 173
Half-day rental from 10 am - 4 pm or 5 pm -10 pm $ 90 $ 113 $ 93 $ 116 $ 93 $ 116
Kitchen use $ 45 $ 56 $ 46 $ 58 $ 46 $ 58
Sand Volleyball Courts per court per hour $ 4 $ 5 $ 4 $ 5 $ 4 $ 5
Special Events
Closing trail & posting signs $ 50 $ 100
Sun a ers: o view, eary, a ne agan an W a l n u t H i l l . These s e ers can
accommodate groups of 15-25. The Lexington-Diffiey shelter can accommodate 40-45 people. $ 45 $ 56 $ 46 $ 58 $ 46 $ 58
Thresher Fields accommodates 50-60 people. Sun Shelters can be reserved per day.
Tennis Courts per court per hour $ 4 $ 5 $ 4 $ 5 $ 4 $ 5
Use of parks for large groups and/or charity walks/runs/rides
Groups using a substantial portion of park grounds or trail. Activities allowed only If not In
conflict with existing City programs/services $ 60 $ 75 $ 62 $ 77 $ F? $ 77
en or arm t $ 25 31 26 32 32
a -11[ J!
You,,, Groups _l1.ou 4, li.bu a Go.uu 9 iu,uu a Lr.VV a _w,uu
Local Civic Groups $ 31 $ 31 $ 40.00 $ 20.00 $ 40.00 $ 20.00
Local Resident Groups $ 40.00 $ 20.00 $ 40.00 $ 20.00
o Per hour rental $ 31 $ 60 NA NA NA NA
o Maximum one day rental $ 270 $ 540 NA NA NA NA
Non-Resident Groups $ 50 $ 25 $ 50 $ 25
Profit Making Groups $ 75 $ 35 $ 75 $ 35
o Per hour rental $ 72 NA NA NA NA
o Maximum one day rental $ 430 NA NA NA NA
-
py per oay t eu X Z- C&,,-,,y ac,: . s e gib* "pop-up") - a i4 . $ _ _y... 76 $ sb $ i o $ 95
vane
Chuckwegon grill per day (requires a 2" ball hitch for towing) $ 45 $ 56 $ 46 $ 58 $ 46 $ 58
Extra picnic tables per table with a maximum of 6 $ 17 $ 21 $ 18 $ 22 $ 18 $ 22
Volleyball se horseshoes and bocce bell (price Per Item with $50 deposit) $ 4 $ 5 $ 4 $ 5 $ 4 NA
Subject to approval
ADVISORY PARKS CO SSION
EAGAN, MINNESOTA
WORKSHOP MEETING OF MAY 18, 2009
Prior to their regular meeting the Advisory Parks Commission met in a workshop session for an organizational
meeting and to elect officers for the 2009-2010 meeting year. Members present included Rebecca Aanning, Thor Anderson,
Phil Belfiori, Jennifer Dahlquist, Bruce Goff, Laurie Halverson and Duane Hansen. Member Michael Palmer was not present.
Elections were conducted with the following results; Phil Belfiori was elected Chair, Laurie Halverson was elected
Vice Chair and Bruce Goff was elected Secretary. Members voted to accept the 2009-10 meeting schedule as presented and
deferred the appointment of members to the various subcommittees. A suggestion was made by Member Belfiori that the
APrC consider a conversation that might suggest wrapping issues around sustainability or green initiatives into the existing
commission should the City Council wish to move in that direction.
MINUTES OF REGULAR MlEETIiNG OF MAY 18, 2009
A regular meeting of the Advisory Parks Commission was called to order at 7:00 p.m. on May 18, 2009 with the
following Commission Members present: Thor Anderson, Phil Belfiori, Jennifer Dahlquist, , Laurie Halverson, Duane
Hansen and Rebecca Aanning. Members Goff and Palmer were not present for the meeting. Staff included Director Juli
Seydell Johnson; Superintendent of Operations, Cherryl Mesko; and Rental Coordinator Melissa Wind.
APPROVAL OF AGENDA
Member Dahlquist moved, Member Halverson seconded, with all present members voting in favor to approve the
agenda as presented.
APPROVAL OF MINUTES OF APRIL 20, 2009
Member Halverson moved and Member Hansen seconded, with all present mcinbers voting in favor to approve the
minutes of April 20, 2009.
VISITORS TO BE HEARD
There were no visitors to be heard.
DIRECTOR'S DEPARTMENT UPDATE
Director Johnson began explaining that due to budget constraints mowing routes will be pulled back in some of the
lesser used parks. Grass may not be mowed as short or may be mowed less often. Director Johnson did not foresee this
being a problem for any of the park users. Grass will be killed in larger park areas including Wescott Station Park, and
native prairie grass will be planted, which will require less maintenance in the future.
Emerald Ash Bore has been found in the Twin Cities Area and traps will be installed and monitored by the
Department of Agriculture. Member Belfori asked if City Forester Gregg Hove may want to come to speak to the
Commission members to give them a better understanding of the situation. Director Johnson replied by saying that although
the city forestry report does not come until later in the summer or early fall, it would be a good idea to push that report up, as
more information develops regarding Emerald Ash. Director Johnson added that the City website offers current information
on Emerald Ash Bore.
It was noted that Parks and Recreation is applying for a large block grant through the Federal Recovery Act to
improve energy efficiency. Director Johnson explained that a consultant will come in to all city facilities and buildings and
do energy audits making a list of recommendations on how to run the buildings more efficiently.
Advisory Parks Commission
May 18, 2009
Page 2
The Eagan Community Center is now offering lower cost birthday parties for non peak times. Cascade Bay will be
open for the season on Friday June 12e with 150 on staff. The Captains Course mini golf course is now open for the season.
Hiring is finished for all summer programs and staff training will begin. Director Johnson reminded everyone that although
dandelions are obnoxious, they are not noxious, and are not routinely removed from parks.
~1 - t;r, "f ALE DA
There were no consent agenda items for the Commission to review.
€"VELOPMENT r4OPOSAL
There were no development proposals for the Commission to review.
OLD BUSINESS
There were no Old Business items for the Commission to review.
NEW BUSINESS
There were no New Business items for the Commission to review.
TFH1 BUSINESS AND REPORTS
Superintendant of Operations Mesko introduced Rental Coordinator Melissa Wind who gave a brief overview of the
activities and events at the Eagan Community Center. Highlights included after being open for 6 years an estimated 2 million
guests have walked through the building, which averages about 900 people per day. Coordinator Wind also introduced and
reviewed the new marketing brochure currently being used to promote rentals, memberships and events at the ECC.
Superintendant Mesko distributed a copy to all commission members and Member Hansen, commenting on the professional
appearance, asked if the brochure was done in house and was impressed to hear that it was. Other highlights included the
growth of meetings and events such as the Mothers of Multiple sales, the Eagan Rotary weekly meetings, and outdoor
wedding ceremonies at Central Park. Member Belfori thanked Coordinator Wind for a very nice presentation. Member
Anderson asked about the seating capacity for weddings and Coordinator Wind responded that the Oaks banquet facility
could seat 350 for a meal event.
COMM
Director Johnson pointed out a positive email sent to the Civic Arena for a well done birthday party.
RE?'"'b
Member Hansen welcomed new Chair Phil Belfori and Vice Chair Laurie Halverson. Member Halverson welcomed
new Members Rebecca Aanning and Michael Palmer. Member Aanning expressed her excitement to serve on the
Commission and member Belfori thanked Aanning for volunteering her time.
Advisory Parks Commission
May 18, 2009
Page 3
ADJOURNMENT
With no further business to conduct, Member Halverson moved, Member Dahlquist seconded with all members
voting in favor to adjourn the meeting. The meeting was adjourned at 7:30 p.m.
Secretary Date