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06/09/2009 - City Council Special MINUTES SPECIAL CITY COUNCIL MEETING TUESDAY, JUNE 9, 2009 5:30 P.M. EAGAN ROOM – EAGAN MUNICIPAL CENTER City Council members present: Mayor Maguire, Councilmember’s Bakken, Fields, Hansen and Tilley. City staff present: City Administrator Hedges, Assistant to the City Administrator Miller, Public Works Director Colbert, Superintendent of Streets Struve, Community Development Director Hohenstein, Chief Financial Officer Pepper, Fire Chief Scott, City Engineer Matthys, Police Chief McDonald, Support Services Manager Klein, and Communications Director Garrison. I. ROLL CALL AND AGENDA ADOPTION Mayor Maguire called the meeting to order. City Administrator Hedges requested that an item be added to Other Business to discuss a proposed change to the Ethan Allen planed development. Councilmember Fields moved; Councilmember Tilley seconded a motion to adopt the agenda as amended. Aye: 5, Nay: 0 II. VISITORS TO BE HEARD There were no visitors to be heard. III. REGIONAL ROADWAY VISIONING STUDY UPDATE City Administrator Hedges introduced the item noting that in 2006-2007, Eagan joined with Inver Grove Heights and Dakota County to complete a joint “North-South Corridor Travel Demand Study” to perform a preliminary analysis for a variety of roadway options in the north- central portion of Dakota County and considered a consolidated regional and county perspective broader than the local roadway system needs of each City. Hedges added that the next phase of the study has been expanded to involve the cities of Mendota Heights and Sunfish Lake, along with MnDOT, the Met Council, and the Federal Highway Administration. Public Works Director Colbert introduced Marie Cody, SRF Consultant, who provided a background of the study, discussed major stakeholders, highlighted the study process and goals, and gave an overview of the work completed to date. Ms. Cody also commented on plans for the June 24, 2009 open house at which the study will be highlighted. The City Council discussed the study and transportation needs in the community. The Council discussed the impact of transit on the study, including whether transit will be available Special City Council Minutes June 9, 2009 Page 2 by the 2030 timeframe outlined in the study. At the request of Mayor Maguire, Ms. Cody noted she would seek clarification on the transit assumptions of the study. IV. RECEIVE UPDATE ON EAGAN EMERGENCY PLAN AND EAGAN EMPLOYEE PERSONAL SECURITY PLAN / UPDATE ON FEMA TRAINING EVENT City Administrator Hedges introduced the item, noting that the City has an emergency plan that would be relied upon in the event of a disaster. Police Chief McDonald introduced the City’s Emergency Manager, Jeremy Klein, who provided a summary of the updates that are being proposed to the emergency plan. Klein also updated the Council on the upcoming emergency management exercise that will take place in Emmetsburg, Maryland the week of August 24, 2009. Hedges noted that thanks to grant funding, the entire cost for the week-long training is only $96/person. The City Council discussed the City’s emergency plan and the future formation of an Employee Security Team. Hedges noted that a future closed session could be scheduled for the purpose of discussing the City Council’s security. V. RECEIVE UPDATE ON THE 2009 GENERAL FUND BUDGET ADJUSTMENTS AND ON THE 2010 GENERAL FUND BUDGET City Administrator Hedges introduced the item, noting the impact of the State budget deficit on the City of Eagan’s 2008-2010 operating budgets. Hedges reviewed the history of Market Value Homestead Credit (MVHC), and its impact on the budget. He also reviewed the status of the 2009 budget, including a revised revenue forecast. Hedges added that the Council has the opportunity to levy back any lost MVHC for both calendar years 2008 and 2009 should they so choose. Hedges reviewed recommendations that staff had suggested through an all-employee budget savings survey. The City Council discussed the City’s current fund balance, and other recommendations to address the budget situation for 2009 and 2010. The Council reviewed recommendations of the management team, and suggested further looking at the following suggestions: revisiting the DCC allocation formula (Council support for non blended rates), hiring a volunteer coordinator position, review of non-essential services for volunteer possibilities, student workers from local community colleges and technical schools, wage freeze for union and non-union employees, software licensing changes, phased and early retirement, voluntary reductions in hours, capital replacement of vehicles, and additional revenue opportunities. The City Council discussed the budget payment for the DCC. It was suggested that the DCC budget be temporarily placed on hold at the June 18 DCC Board meeting in order to further look at the process to determine the funding allocation formula from each City towards the DCC. The Council directed that an item be placed on the June 16 City Council agenda to amend the 2009 budget by reducing revenues and expenditures by $592,000 and shifting or reallocating a portion of the tax levy in the amount of $710,500 from Renewal & Replacement and Street Reconstruction in order to balance the 2009 budget. Special City Council Minutes June 9, 2009 Page 3 VI. OTHER BUSINESS City Administrator Hedges noted a request received for a proposed change to the Ethan Allen Planned Development. The Council noted they are favorable to the modifications proposed to Building DD. City Administrator Hedges announced that a closed session would be held to discuss negotiations for a Fire Campus/Facility site. The City Council adjourned to closed session at 8:05 p.m. VII. ADJOURNMENT The City Council adjourned the meeting at 8:45 p.m.