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11/06/1986 - Advisory Parks & Recreation CommissionAGENDA ADVISORY PARKS & RECREATION COMMISSION EAGAN, MINNESOTA Eagan Municipal Center Note: Meeting mill be in Lunch Room: Lower level (Due to the Council Meeting) 7:00 P.M. November 6, 1986 A. Call to Order and Pledge of Allegiance B. Approval of Agenda and Approval of Minutes of Meeting of Sept. 4, 1986, and October 2nd, Special Meeting of October 6th, and Special Meeting of September 30th. C. Development Proposals 1. Pond View - Molinaro & Associates - (Update) 2. Manor Lake Addition - Molinaro & Associates 3. Stafford Place - Delta Development D. Old Business: 1. Review City Code 2. Storm Sewer Planning - (Defer to December) 3. Study Committee - Community Center 4. Snowmobile Trail use request - Eagan Snowmobile Club E. New Business 1. Eagan Hockey Booster, Inc. petition 2. Park Naming Committee - Set meeting date 3. 1st Draft - demographic profile - Park Service Districts 4. Patrick Eagan Park - Lillian McCarthy F. Parks Development 1. Status Report - Development projects 2. Design Review/Cost Estimates - Sun Shelter and Warming house 3. Land Acquisition - Ohmann - Curry - Living Word Luthern Church 4. Park Bond - Fund Status G. Other Business and Reports 1. Communications regarding 1987 LAWCON/LCMR Grant 2. Maintenance deport 3. Caponi Parcel - Set date to visit site. 4. Northview Park Road 5. Winter Rinks - Priority Maintenance: Report 6. Other H. Round -Table I. Adjournment MEMO TO: ADVISORY PARKS AND RECREATION COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: NOVEMBER 4, 1986 RE: NOVEMBER 6TH COMMISSION MEETING The Advisory Commission will be meeting in the Eagan Municipal lunchroom, on the lower level, November 6th. The meeting has been moved to the lunchroom as a result of a change in the City Council meeting, which had to be changed due to the Election Day voting to Thursday, November 6th. DEVELOPMENT PROPOSALS 1. A review of pondview, just west of Pilot Knob Road and Crestridge Lane. The Commission has previously taken action to review each separately created lot within the P.U.D., and for a trail on Pilot Knob Road. This item has been placed on the agenda as an informational item. 2. Manor Lake Addition is within Park Service Section #36W. The preliminary plat consists of 56 single family lots on 43.8 acres abutting Cliff Road. Members of the Commission will recall that this is one of the sites previously assessed as a possible community athletic park (Peterson parcel). This neighborhood park service area was previously identified for having a small neighborhood park. This plat conforms with Parks Master Plan by indicating a parks dedication of approximately 2.5 acres. Staff is currently doing a preliminary analysis and site concept plan to determine if parks dedication is a workable configuration. Staff will be providing this information at the Commission meeting. 3. Stafford Place is proposed by Delta Development and Mark Parranto. This plat consists of 200 lots on 79 acres, north of County Road #30, and east of the proposed high school site. Included with the planning packet, is an overall concept plan, including the location of this plat in relationship to the high school site and Northview Athletic fields. In reviewing this proposal, the issue of a land dedication for neighborhood park purposes has been reviewed. Staff's recommendation that the future neighborhood park for this service area be located north and east of this parcel, somewhere within the development now being prepared by Chuck Hall /Sienna Corporation. Relative to trails, the developer should be responsible for costs associated with a bituminous trail along Diffley Road. Further, a north /south trail could also be a responsibility of this development. Comprehensive Trails Plan had envisioned an "off -road trail" through this general area, connecting Diffley Road to the extension of Northview Road. Further, the exact location and alignment of the north /south collector's street is yet to be identified. Pending additional review of an over -all concept plan for development of this property in conjunction with the surrounding area, this plat has been continued by the Advisory Planning Commission. Nevertheless, direction from the Advisory Commission concerning a continued need and desirability for a north /south trail should be made at this time. Staff recommends a cash dedication requirement for this development. A trailway on Diffley Road, a trail along the west side of the north /south through street, and a provision for an internal connection to the future school site. Planner Jim Sturm will be available to update the Advisory Commission on further development activities and upcoming proposals for December. OLD BUSINESS City Code Commission members have previously been provided a copy of the City Code for their review. Commission has placed this item on the agenda to discuss those sections which directly or indirectly impact parks. Chairman Martin will be requesting comments from the Commission members in review of their assigned reading sections. Storm Sewer Storm sewer planning, with the appearance by Tom Colbert, has been deferred to the December meeting. Tom will be in attendance at the City Council meeting, scheduled at the same time. Community Center The status of the study committee on a community center. Enclosed within the packet is a brief memorandum, with a list of proposed facilities which the Commission may wish to visit. Snowmobile Request The Advisory Commission has been approached again this year, by the Eagan Snowmobile Club and Mr. Maynard Ohm for permission to use Highline Trail corridor and Johnny Cake Ridge Road Boulevards for snowmobile trail use. A separate memorandum has been prepared covering this item. NEW BUSINESS Enclosed within the packet is a cover memorandum and petition submitted by the Eagan Hockey Boosters Incorporated. The Council has asked the Advisory Commission to conduct a study and make a recommendation concerning such a facility. PARK NAMING At the last Advisory Commission meeting, Chairman Martin requested the Park Naming Committee again be activated to consider the official naming of the recently acquired parklands. Parks without an official name include: Blue Cross /Blue Shield, Vienna Woods /Rahn Ridge, Winkler- Jackson, and the recently acquired School /City parkland parcel from the Mueller estate. Members of the Park Naming Committee should be prepared to set a meeting date to begin this process. DEMOGRAPHIC UPDATE Julie Lencowski, an intern with the department from the University of Minnesota, will make a verbal presentation regarding the status of the demographic study she is doing for the department. It is anticipated that this study will be completed for final presentation at the December Commission meeting. Her preliminary report will update the Advisory Commission on the process that she is utilizing to upgrade the demographic projections and profile of our neighborhood park service areas, seeking direction from the Commission for any additional data that might be required. Other than providing additional data, no other action from the Commission is needed. Final item under "New Business" relates to Patrick Eagan Park and Lillian McCarthy. Again, staff has prepared a separate memo regarding this particular item. PARKS DEVELOPMENT 1. Landscape Architect /Parks Planner, Stephen Sullivan, will provide a status report on development projects now under way. 2. The second item concerns design review and cost estimates for the sun shelter and warming house facility. Staff has prepared a separate memorandum, included in the packet, which covers this item. 3. The City has completed the acquisition of the Ohmann, Curry, and Living Word Church parcels within the last three weeks. Staff will make additional comments concerning the acquisition of these three parcels relative to the overall parks planning. 4. Item #4 concerns the Park Bond status. Again, included in the packet is a Fund Summary of the Parks Bond. This is not meant to be a detailed financial statement. Rather, it is simply a cursory review. Staff will provide additional comments concerning the data sheets, in order to develop a better understanding to the meaning and content to these numbers. OTHER BUSINESS AND REPORTS 1. Staff has received two communications concerning the LAWCON /LCMR Grant for Thomas Lake Park. Representative Frenzel and Senator Dave Durenberger have responded to Chairman Martin's letter concerning Eagan's grant application. 2. Enclosed with the packet is the October and November maintenance report concerning activities of the maintenance division for your review. 3. Capons Parcel: At the last Commission meeting, Commission felt that the first step in determination of an "Arts Park" would entail a visit to review the twenty (20) acre parcel owned by Mr. Caponi. Since the last Commission meeting, the Director of Parks and Recreation has encouraged the City Administrator and Mayor to meet with Mr. Capons to discuss this concept. As a result of such a meeting, the Mayor and City Administrator will be asking the City Council to make a visit to the site and see first hand the parcel, and hear of this issue. Consequently, Commission may wish to visit the site simultaneously with the City Council, or set another separate time. 4. Northview Park Road is scheduled for construction in 1987, as a result of the final phasing of Lexington Square residential development. Staff will update the Commission concerning the various issues associated with this proposal. 5. Included within the packet is a winter rinks priority Maintenace Report prepared as a review and a reminder of our maintenance program. Staff will be happy to respond to questions and further elaborate on the report if desired. 6. As is often the case, final item under "Other Business and Reports" relates to informational items and issues for the Commission. ROUND -TABLE discussion is again being placed on the Commission agenda allowing each of the members to bring up issues or discuss problems they feel are important for staff attention. Respectfully submitted, Ken Vraa, Director of Parks and Recreation KV /bls .$1 MINUTES OF A REGULAR MEETING OF THE ADVISORY PARKS AND RECREATION COMMISSION EAGAN, MINNESOTA SEPTEMBER 4, 1986 A regular meeting of the Advisory Parks Recreation Commission was called to order by Chairman Martin at 7:20 P.M. The meeting was preceded by a demonstration of Park Maintenance Equipment by the Park and Maintenance Staff. and a picnic supper at Northview Athletic Fields. Members present were Porter, Masin, Ketcham, Bertz, Martin, Thurston, Kubik, Carroll and Caponi. Commissioner Alt was on vacation. Staff present were: Parks Recreation Director, Ken Vraa; Parks Planner /Landscape Architect, Steve Sullivan; Planner, Jim Sturm; Parks Superintendent, John VonDeLinde; Recreation Supervisor; Dorothy Peterson, and Paula Sunder and Administrative Assistant, Liz Witt. Other visitors were present for specific agenda items. AGENDA Commissioner Masin moved, Kubik seconded, that the agenda be approved as presented. The motion carried. MINUTES August 7, 1986 Commissioner Carroll moved, Thurston seconded the approval of the minutes as presented. PRESENTATION s SUBJECT TO APPROVAL John Rowe and Lee Weich of Dakota County Court Services were presented with a plaque of appreciation for Community Service work accomplished in Eagan Parks. Park Superintendent John VonDeLinde explained that the program started in June 16, involving youths participating in the Court Services Restitution program. Mr. VonDeLinde noted that the youths put in approximately 3000 hours. They repainted 9 hockey rinks, brushed out the high line and Blackhawk trails and planted 25 trees at Woodhaven Park. Mr. Rowe said that the youngsters were not overly enthusiastic at the beginning but felt that they had accomplished a great deal when the project was completed. They earned $7000 for debt repayment. OLD BUSINESS 1. Mooney Lake Patrick Eagan Park: Storm Sewer Project 473 Commissioner Caponi, though ill, attended the meeting specifically to discuss this item. Therefore, it was moved up on the agenda so Commissioner Capqni could participate in the discussion and leave. Parks Recreation Director Vraa distributed a hand out prepared by Bonestroo et al, Engineering Consultants. The report outlined three additional alternatives to the original Project proposal: Alternate I: would construct a gravity storm outlet to the east within park property and Berry Ridge Road R /W. Alternate II: would construct a lift station and force main in the approximate alignment as Alternate I. Alternate III: would construct a lift station and force main within and through Chatterton Ponds to Pond JP -36. There would also be a gravity line form Pond JP -36 to Pond JP -37 and to the existing trunk storm sewer located about one quarter mile to the east. The cost of Alternate III is almost 50% higher than I II, not including acquisition costs. Commissioner Caponi felt the report was inadequate and that more information was needed. He wanted more details and written in a form that's understandable to the lay person. He suggested the commission recommend that Council continue the item until more information is received and reviewed. He continued, indicating the Commission should consider a stream into the park, utilizing storm water. Mr. Capons further discussed his thoughts, benefits, as well as concerns, relative to the current proposal. Chairman Martin suggested that if the Commission is interested in having a stream, perhaps there should be a pump to continually recycle water. He pointed out that storm generated water will only flow about 44 days a year, based on engineering information. This averages out to about 4.5 days a month and is it worth it in the area of the park. Commissioner Capons responded that the water flow from streams can be regulated to flow more than those 44 days. He felt very strongly that the City should not lose the opportunity to channel storm water via an open stream which could be regulated by pumps. Commissioner Porter suggested the City opt for an above ground storm sewer line and install a pump later, as needed. 2 Adv. Parks Rec. Comm. September 4, 1986 Adv. Parks Rec. Comm. September 4, 1986 Commissioner Caponi requested that action be delayed on the project to allow the Commission more time to study and to coordinate their effort with engineering. He said he has talked with several residents who are interested in a stream. He felt there is a more creative way to handle the project which would be more aesthetically pleasing than the alternatives already suggested. Commissioner Kubik concurred and suggested that other options be explored. Commissioner Bertz said she was not in favor of a stream. She felt it could be a dangerous amenity because the swift flowing water could attract small children. She wondered why the commission was discussing this issue at this point in time. She didn't recall that an open stream has been part of the park systems study or a part of any park plan. Chairman Martin noted there is a potential loss of many trees if some corrective action isn't taken soon. He suggested that the commission study where, within the park system, a stream might be appropriate. He thought that engineering should be allowed to proceed and get the water level down and the trail uncovered. At a future date the commission could look at a recirculating system. In response to a question, Director Vraa said the water has been high for over a year, and at this time, has not been viewed as a threat to the trees. The damage has already been done. He said that engineering is planning ahead that Pilot Knob Road is being upgraded, Chatterton Ponds is being developed and all of this will cause the Mooney Lake level to go up further. Engineering suggested the corrections be made now, to get the lake level on Pond JP -8 down and make it a more pond -like setting. Commissioner Caponi reiterated that the Commission should have more input into engineering planning. He said the Commission has concerns about the park and pond that the engineers have not addressed. He felt the water level at Mooney Lake is not at a critical stage. He wanted a joint study undertaken with parks and engineering to resolve the water flow, the high water elevation and the submerged trail. He did not want to be snowballed into the project without parks input. Commissioner Martin said the commission can express their concerns in this regard but the project should not be halted until such a study is completed. Commissioner Masin questioned why all of the ponds are tied to the City drainage sytstem. She thought that some of the ponds, particularly in the parks, should be left out of the overall system. There was additional discussion and a number of questions posed, some of which were to be referred to the Engineering Department. Adv. Parks Rec. Comm. September 4, 1986 Director Vraa said, in response to a question, that the costs involved in constructing a stream would have to be determined. He thought that as long as engineering was flexible on the depth of the storm drainage line, they could have it flow above ground for a few years and see what happens. That would give the parks department time to design an appropriate plan. Mr. Vraa indicated the Commission take action because the water level could soon be a problem and the residents will demand relief in the form of a storm sewer system. On a motion by Martin, seconded by Caponi, the Commission recommended that staff work with engineering regarding the stated concerns at Moony Lake, Patrick Eagan Park and Pond JP -8. There should be a temporary solutuion to lower the level of Mooney Lake. Any construction that affects Patrick Eagan Park should have park staff and Commission input and review. The motion carried unanamously. Parks Director Vraa restated several questions to insure that he understood the Commissions concerns; the county's share of the costs, the cost of an overland stream, the possibility of a temporary overland pipe and the high water level at Mooney Lake and Pond JP -8. Commissioner Kubik expressed concerns with the piecemeal approach to the drainage system. He said many of Eagan's parks are impacted by water runoff, and volunteered to be a member of a joint committee to study the whole problem if such a committee is formed. Chairman Martin suggested that Public Works Director Tom Colbert attend the October Commission meeting to discuss Eagan's overall drainage system. 3. 1987 LAWCON /L.C.M.R. Grant Ranking /Thomas Lake Park Parks Superintendent John VonDeLinde announced that the grant application for Thomas Lake Community Park was ranked #1 in the Metro Area and for Northview Athlectic Fields was ranked #2. Because only one grant can be accepted he recommended the City prepare a final application for the Thomas Lake Grant and decline the $45,000 for Northview. Mr. Vondelinde said that the grant breakdown is a follows: $225,000 LAWCON share; $105,000 LCMR share and $120,000 City share. Mr. Vondelinde noted the City could year for Blackhawk or Patrick Eagan athletic site category as was the pleased with staffs' efforts and received. submit traditional applications again next Park. He did not think there would be an case this year. The commission was very commended staff on the high rankings 4. Park Dedication Review of draft revisions Director Vraa had sent out the draft revisions by separate mailing and requested that comments be given to him within two weeks. The final draft will be on the October agenda. Chairman Martin indicated that it appeared the draft followed very closely what the Commission and Council had discussed. He looked forward to its completion soon for recommendation to the council. 4 OTHER BUSINESS 1. Summer Recreation Report This item was moved up on the agenda to accommodate the recreation staff. Recreation supervisor, Dorothy Peterson, reported on a successful summer. She said that the theater project was particularly well received and the participants were very enthusiastic. Their production was included in the "Evening in the Park which 100 to 200 people attended each time. Ms. Peterson reported that the cooperative tennis program with Eagandale Club went quite well despite some glitches. She felt the standarization of instruction was good. There were 2000 participants in softball, but she reported that next year the City will be able to open up a bit on enrollment restrictions when Rahn park is available. Fall registrations will be taken on the computer, and the calendar will be coming out in November. DEVELOPMENT PROPOSALS Adv. Parks Rec. Comm. September 4, 1986 Paula Sunder, Recreation Supervisor, said there were over 800 Regular participants in summer programs for youngsters. She had a staff of 24, of which. 12 were repeats. All water related activities were well received. Ms. Sunder made some changes in the T -ball program to make it a more positive experience for the youngsters. There were 115 three- twelve year olds in the dance program and 105 in tiny tots. The play wagon was successful as it is every year. Ms. Sunder said the department might try after school -in- the -park for two months. They are also thinking about Friday night co -ed volleyball and other special events. 1. Fairway Hills 2nd Addition Planner Sturm described the proposal which has 60 lots on a 25 acre site. He recommended that park area remain as shown. The Planning Commission had approved the proposal with some conditions. Commissioner Bertz mover, Ketcham seconded, the recommendation of cash dedication with the retention of the park plan. All voted in favor. 2. Sunpointe 1st Addition This proposal calls for 90 townhouses on 10.5 acres, resulting in 9 units per acre. It is part of the Eagan Hills West P.U.D. Planner Sturm noted that the Planning Commission was concerned about how the rest of the site was to be developed. Current plans call for more townhouses. He suggested the Commission review having a trail along the north side of Diffley Road. Commissioner Carroll moved, seconded by Kubik, to recommend trail dedication along the north side of Diffley Road and that the developer consider having a tot lot. That motion carried. A tot lot will be a requirement if more townhouses are constructed on the adjoining acreage. The commission wants to review again if there are any changes from the current proposal. 9 3. Johnny Cake Ridge 5th Addition The proposal is for three four -plex units in Johnny Cake Ridge. The Planning Commission denied the application because of poor soil conditions and the fact that adjoining neighbors were told the area was to be an open space. Commissioner Thurston moved, Bertz seconded, the recommendation to accept cash dedication. The motion carried. 4. Brittany 10th Addition Planner Sturm reported some indecision regarding this proposal. The day of the Planning Commission meeting, the developer stated he would only develop half of the site, and then later, he said he was withdrawing all together. Mr. Strum expects the developer to continue on with the application. The entire parcel would yield a 9 acre park, and the park is sorely needed. Director Vraa agreed and said that trailways on Thomas Lake Road, Cliff Road and a short section on Covington Road Extension should also be required. He continued, indicating the current residential development in the park service section and the need to aquire the remaining of the parks parcel. Commissioner Carroll wondered if the park configuration should be changed. Mr. Vraa said the topography and existing trailway make the configuration, as shown, the preferred one. After additional discussion regarding the need to have the parks final dedication as soon as possible, on a motion by Ketcham, seconded by Porter, the commission recommended the land dedication be given up front and in total with any first phase development. There should also be trail dedication on Cliff and Thomas Lake Road and a sidewalk on Covington. Cash dedication will be recommended for future development beyonds the park land requirement. All voted in favor. 5. Town Centre 100 3rd Addition This is a housekeeping item to accept the three acre strip to the northern border of O'Leary Park. Commissioner Bertz moved, Carroll seconded, to recommend acceptance of the three acres. The motion Carried. 6. September Agenda Adv. Parks Rec. Comm. September 4, 1986 Planner Sturm stated there are some return proposals; a 30 acre commerical development which will include a restaurant, as well as a ten story apartment building. Splashland has resolved it's problems and will be in for a final plat. Commissioner Kubik commented that town Centre 100 does not present a pleasing picture for visitors passing through the city. The Park Ride is the most visible eyesore; the colors at Rainbow Foods clash with the rest of the mall and he wondered if the landscape policy was being observed. There was criticism of the overlarge parking lot for Rainbow Foods, and Planner Sturm said that was Rainbow's policy, which exceeded City parking requirements. He added that state law now says that any venture with over 1000 parking stalls must have a state review. Commissioners Kubik and Martin thought the results of the landscape policy on the 1986 developments should be reviewed in March of 1987. The Commission would like to see if the policy is operating as intended. /0 NEW BUSINESS 1. Formation of Study Committee Community Center Parks Recreation Director Vraa said he has had inquiries over the months as to when a Commumnity Center will come into being. Previously, the excuse had been that the park development took precedence, but that is no longer the case. He suggested the Commission now consider a study group review a community center project. The committee would visit other communities, and have "experts" in to give testimony, etc. Chairman Martin suggested the Advisory Commission be the study committee for the time being and perhaps invite interested, knowledgeable people as additional members. Commissioner Masin thought the committee should be independent of the Commission with commision members free to attend if they so desire. Chairman Martin wanted a special meeting held this fall to decide the direction to be taken and who should be involved. Commisssioners Bertz and Thurston wanted a log kept of requests for community programs and that they were for, and all of the information should be ready for the fall meeting. Commissioner Kubik moved, Thurston seconded, the start up of a special committee to study the need for a Community Center. The Parks Recreation Commission will comprise the initial committee with others to be added as needed. A Planning session will be held Tuesday, September 30 from 6:30 to 9:30 p.m. All voted in favor. PARKS DEVELOPMENT 1. Status Report Development Projects Parks Planner Steve Sullivan reported there are now seven active contracts plus another one to become active next week. The ballfield lighting is done, five parks have been final graded and most have been seeded. The parking lots are in. The fencing contract has been let. The parking lot lighting at Trapp Farm Park, Goat hill and Rahn parks will be in this year. There is a total of over $1 Million dollars under contract. OTHER BUSINESS AND REPORTS(Continued) 2. The Annual Picnic will be September 12, at Trapp Farm Park. 3. Metro Art Grant Application 1/ 7 Adv.Parks Rec.Comm. September 4, 1986 Eagan's application ranked high but the fund ran out of money so the City was not successful in its application for $3,000. 4. October Agenda Items 5. Roundtable Adv. Parks Rec. Comm. September 4, 1986 (A) Director Vraa said the final draft of the park dedication policy will be on the agenda. (B) He asked Commissioners if they would be interested in a fall "volunteer recognition" rather than in the spring as it has been. There was a consensus for a fall City tour. (C) Mr. Vraa announced the City Council approved the proposed fee structure for a park shelter building with the additional dollars to be put in the park improvement fund. (D) He noted there have been requests from Burnsville people for Eagan facilities because Burnsville now charges for its facilities. He suggested the commission have some policy discussion to see what direction Eagan should take. (E) Mr. Vraa stated that a River Hills resident had requested that the open space under the power lines be maintained for needed park space in River Hills. He reminded the Commision that they had earlier agreed not to maintain that strip and that River Hills and Cinnamon Park, while small, is adequate and there are other facilities nearby. The commission agreed. (F) Director Vraa is redoing the bond budget and will bring the Commission up to date as to where the city is, where it has been and to discuss any changes, if desired. He noted that some costs have been appreciably higher while others have been very close to the actual figure. (G) Commissioner Kubik commented on the great amount of use the archery range has had at Walnut Hill Park. He thought the City should consider another one soon. (H) Commissioner Carroll says that Goat hill Park on the Lexingrton side has vegetation which needs to be trimmed back because of poor sight lines. (I) Commissioner Bertz noted that cars were parked on both sides of the road at Northview Park even though one side is posted. She also commented that the correction work at Cedar Pond has left dirt piles which should be removed. (J) Chairman Martin asked the Commission to include the City Code review on the October agenda. Commissioners are to get their comments to Director Vraa in time for inclusion in the October packet. (K) Commissioner Masin asked staff to send a thank you note to the maintenance crew for the equipment demonstration under Chairman Martin's signature. The Commission also thanked staff for the great dinner. Commissioner Kubik requested that a letter be sent to the Dakota County Commissioners regarding the Department's positive feelings towards the community service project. ADJOURNMENT Commissioner Kubik moved, Thurston seconded, that the meeting be adjourned. Time of adjournment was 11:00 p.m. Dated: Adv. Parks Rec. Comm. September 4, 1986 Advisory Parks Recreation Secretary MINUTES OF A SPECIAL MEETING OF THE ADVISORY PARKS AND RECREATION COMIIISSION EAGAN, MINNESOTA SEPTEMBER 30, 1986 The Advisory Parks and Recreation Commission convened it's Special Meeting at 6:40 P.M. Roger Martin, who indicated he would not be available to attend the meeting, arrived at 7:00 P.M. Members who were present included: Caponi, Alt, Hertz, Martin, Ketcham, and Carroll. Director of Parks and Recreation explained that the purpose of the meeting was to continue the discussion from September 4th, when the Advisory Commission was discussing the need for a study of a Community Center. After additional introductory remarks, the Director suggested that the Commission continue with the brainstorming session, guided by the following questions: Why a Community Center Study Why is it important? What questions do we have that we would care to have answered during the course of the study? How do we answer our current questions? In response to "Why a Community Center Study the Advisory Commission volunteered the following reasons with explanations: 1. The existing population of Eagan warrants such a study. 2. To determine if there is sufficient interest in the community for such a facility. 3. A Community Center to provide opportunities, which the City can not now provide. 4. Community Center Study has been placed within the Capital Improvements Plan. 5. A study would provide a definition of what a "Community Center" is. 6. A study would provide a definition of what a Community Center is, as defined by the people of Eagan. 7. A study would help define the importance of a Community Center in relationship to other City needs. 8. A study would be a logical component within the planning process for any unanswered questions. The study would educate the Commission, Staff, and officials on various issues regarding Community Centers. After a thorough discussion of why the need for a study and the rationale, the Commission proceeded to question #2, which related to questions people would have concerning a Community Center. The Commission listed the following: (1) What do the citizens of Eagan want? (2) Where is it going to be built? (3) When will it be built? (4) How does a Community Center relate to a Senior High School? (5) What is the cost and economics for building and maintaining a Community Center? (6) A further definition of what a Community Center is (7) What determines why some Community Centers are successful, while others do not succeed. (8) What are the political considerations for the developing of a Community Center (9) What would be the appropriate timing for a Bond Issue, and should there be a Bond Issue? (10) Can Community Centers be flexible enough to allow alternative use? (11) What are the results from existing Community Centers projected versus actual usage? /1171 Special Meeting- Adv.Parks and Recreation Com. 9/30/86 (12) Are there other analysis resources available? (13) What facilities are missing and not provided in most Community Centers? (14) What are the risks associated with the Community Centers, including insurance liability? (15) Sampling methods used by other Communities in satisfying actual community needs (16) Who are the actual expert consultants in the field and how effective are these people? (17) Is a Community Center a popular idea currently? (18) How many Community Centers are available to visit within the area? (19) What is the time frame for a study, and construction? (20) What are the relationships of the facilities within each structure? Commission then dealt with Question #3, "How do we answer our current questions Commission determined that: (1) The Commission can visit existing Community Center Sites. (2) That the study group can utilize professional experts. (3) That the study group can observe and survey existing community users. (4) A survey can be distributed to Eagan population (5) A study group can review yearly financial reports of several community centers. (6) The study group can utilize citizen group advisors. (7) Hire consultants if necessary. COMMISSION DISCUSSION The Commission then reviewed the sequencing of the planning process. The general consensus was for the Staff to provide a list for Commission members of existing Community Centers facilities, defined to a point, in which they can concur or list additional facilities. Staff would do a preliminary research regarding the type of facilities available, and determine an appropriate time for visiting them. Commission would begin visiting these facilities and end some time in the Spring. This visiting would be only one component of the data collection process. Commission also agreed that it would be necessary to bring in other experts, and citizens groups to further define the needs and objectives. This would be done farther along in the process. Once the analysis stage of the planning process was complete, the Commission felt that a concept and design program could be developed. At this point within the process, the design consultants, such as an architect, would not be necessary. Director of Parks and Recreation indicated that Staff had developed a proposed study process along the same line as the master Parks Plan. He explained that this included data collection, summary report, etc. This would then be followed by determination of local needs, which could be done by a sampling survey, along with an analysis of other public and private facilities. The end product of this process would be a summation of public interest of unmet needs. Director of Parks and Recreation continued to explain the four step process, indicating that at the end of the study committee work there would be a recommendation to: (1) place the project on hold or (2) proceed with a space analysis study based on the preliminary architectural program included by the study committee. 3 After further discussion concerning the process; Staff and Commission role, the Director of Parks -and Recreation was directed to compile a list of facilities to visit, along with a proposed questionnaire for the November Commission meeting. Meeting adjourned at 8:30 P.M. _/1 Special Meeting Adv.Parks and Recreation Com. 9/30/80 Date Advisory Parks Recreation Secretary MINUTES OF A REGULAR FETING OF THE ADVISORY PARKS AND RECREATION COMMISSION EAGAN, MINNESOTA OCTOBER 2, 1986 The regular meeting of the Parks and Recreation Commission was called to order by Chairman Martin at 7:05 P.M. Members present were: Masin, Ketcham, Bertz, Martin, Thurston, Kubik, Carroll, Caponi, and Alt. Commission member Porter indicated he was unable to attend. Staff present were: Director of Parks and Recreation Ken Vraa; Parks Planner /Landscape Architect Stephen Sullivan, Planner Jim Sturm; Recreation Supervisor Dorothy Peterson. Other visitors were present for specific agenda items. AGENDA Commissioner Alt moved, seconded by Carroll, that the agenda be approved as amended and presented. The motion carried. MINUTES OF SEPTEMBER 4TH, 1986 Chairman Martin indicated that members had not received the minutes in time for approval and deferred the item until the November Commission meeting. All members agreed. 1. DEVELOPMENT PROPOSALS Jim Sturm of the Planning Department explained the revision to the Lexington Hills 1st Addition. He said that the Commission had previously reviewed the plat prior to changes made at the Planning Commission. A motion by Mr. Caponi, seconded by Alt, that the Advisory Commission recommend that this plat be responsible for a trailway on Lexington ,Avenue through the extent of the plat, and that the developer provide for a tot -lot in the location shown. All voted in favor. 7_ 1 4 4. BEAUTIFUL SAVIOUR LUTHERAN CHURCH Adv. Parks Rec. Comm. October 2, 1986 2. CARBONI'S FIRST ADDITION Planner Sturm reviewed the proposal for Carboni's 1st Addition. There was discussion by the Advisory Commission concerning extent of a cash dedication requirement. It was recommended by Carroll, seconded by Thurston, that the newly created area be responsible for a cash dedication requirement at four (.O4) cents a square foot. All members voted in favor. 3. POND VIEW PUD The proposal calls for a planned unit development for an area west of Pilot Knob Road. Planner Sturm reviewed the proposal and the mix usage proposed, including the apartment units, resturant, and commercial office buildings. Commission member Carroll indicated that it would be better for the apartment unit to build around the lake, rather than their current configuration. Member Thurston expressed concern for pond and erosion control. She felt this was an important factor due to the proximity of the apartments to the pond area. Chairman Martin commented on the amount of blacktop and lack of apparent landscaping in the Concept Plan. After additional discussion, it was moved by Thurston, seconded by Caponi, with all members voting in favor, that the planned unit development be responsible for a trailway along Pilot Knob Road, through the extent of the P.U.D. Further, that the Commission review each lot at time of plat application for specific parks dedication requirements. Jim Sturm explained the plating of the church property simultaneously with construction activity. Chairman Martin indicated past practice by the Advisory Commission relative to cash dedication requirements for church property. A motion by Martin, seconded by Carroll, cash dedication requirment is waived until such time as the church property shall change land use. All members voted in favor. 5. ROY SPANDEE —LOT SPLIT A motion by Carolyn Thurston, and seconded by George Kubik, recommended that the newly created lot be subject to a cash dedication requirement for residental units for the newly created lot. /.1 2 6. DAKOTA ELECTRIC WAIVER OF PLAT ELECTRICAL SUB- STATION Planner Sturm indicated the needs of Dakota Electric for an additional sub- station at the east edge of the City. Dakota Electric had worked with City staff identifying several possible locations; this was selected as the most suitable and unobtrusive. There was discussion by the Advisory Commission concerning the requirements for a cash dedication, that they be consistent with policy established with cash dedication requirements for Northwestern Bell. Motion was made and seconded to require a cash dedication for the sub- station at .04 a square foot. Planner Sturm went over proposals being considered for the month of November. OLD BUSINESS -PARKS DEDICATION REVISIONS Adv. Parks Rec. Comm. October 2, 1986 Chairman Martin indicated that he wanted the Advisory Commission to review the proposed Parks Dedication Revisions carefully, even though it had previously reviewed the change in September. Department of Parks and Recreation Director, Ken Vraa reviewed the purpose and intent of the revisions, to relate and correlate the ordinance and standards established to ensure a relationship between density and land /cash dedication requirements. The Director of Parks and Recreation then went through each section, and revisions made, noting changes from the previous policy. It was indicated that residential parkland dedication calculation used 1985 household census, and that twelve (12) acres per thousand population was the established standard for neighborhood development. In response to a question the director responded that; revision to a census in 1990 may require another revision in the Parks Dedication Policy at that time. Chairman Martin suggested that Paragraph 3, Item G, be changed to Commission, rather than Eagan City Council. Members were in agreement for this revision. Members then discussed Paragraphs H and G indicating that these two paragraphs should be reversed for clarification. Tom Ketcham indicated that he was in agreement with Chairman Martin, that he felt the two items were contradictory and should be reversed, in order. Chairman Martin said the policy might include certain zoning requirements providing for One- hundred (100) square feet of open space, per unit for multiple residential development. Also, discussed was the requirement for a tot -lot; that should be included in Paragraph H. Ms. Bertz felt that the tot -lot was not contrary to Item G, because tot -lots are not considered a significant item. After further discussion, Commission members agreed that Paragraph G and H shall be changed in order of presentation. Further, that Item H, strike the words "particularly pre- school children" to be substituted for "such as tot -lots and open play space _2"- 4 Adv. Parks Rec. Comm. October 2, 1986 Chairman Martin suggested, words "per residential unit" be included after "cash equivalences All members indicated their agreement. Director of Parks and Recreation Vraa indicated that the Commercial and Industrial Dedication Requirements remain as originally written in 1983. Roger Martin felt that the City should consider reviewing this for an increase, if not now, at a later date. He contended that the four cents (.04) a square foot is less than the actual land value increase over the last several years, and the need to keep current with inflationary values. Dick Carroll indicated agreement. He liked the gradual steps of increase. He noted that there had not been an increase since 1983. Director of Parks and Recreation Vraa, indicated that he felt that four cents (.04) a square foot was an adequate figure, and the Commission may wish to consider this in the future. After considerable discussion, it was moved, seconded, and all approved the four cents per square foot of net land area be raised to four -point four (4.4) cents per square foot. Commission then discussed Paragraph 6, sub paragraphs B and D. It was suggested that a new paragraph be drafted to include a statement that additional trails may be required as connections to other trail links. After additional discussions, members were agreed that this be included as Paragraph C. There being no further revisions to the proposed Parks Dedication policy, Chairman Martin asked for a motion to refer this draft to the City Council for feedback, and if necessary final revisions before final approval by Commission and Council. A motion by Bertz, seconded by Carroll, with all members voting in favor; the document is to be submitted to the City Council as a draft document. CINNAMON /RIVER HILLS LETTER OF COMPLAINT Chairman Martin noted that Mary Teske recently arrived concerning Item F -1 under "New Business Commission agreed to hear this item at this time. Mary Teske shared her letter, dated September 8th, 1986, with a concern for flooding of a dry pond area, within the parkland and beneath the NSP powerline. She indicated that the residents are very concerned for their lives and property due to the high water level, that over flowed and spilled into the homes of the Riverhills 9 area. She indicated that the children needed park space, because there was so little room in the Cinnamon Ridge Development with 600 units. She felt that the higher density with smaller yards, meant that this area should be utilized for play space. After additional comments by Mrs. Teske, the Commission had several questions regarding the park and pond. Director of Parks and Recreation Vraa responded, the pond was to have been constructed as a dry pond, and that after rain storms had subsided, this area is to have drained down. Mary Teske indicated that the pond has never functioned as initially intended, even though five years have now gone by. Chairman Martin indicated that he recalls that this parcel was never to have been classified as "active parkland but as a ponding area and open space. Other members agreed, and it was their recollection that the Commission recommended to the City Council that this area not be included as part of the parkland dedication. Director Vraa indicated that the parkland has been held in a "preservation status with Adv.Parks Rec. Comm. Oct. 2, 1986 ponding area included. Chairman Kubik expressed his concern for the loss of trees and damage to property and erosion, as well as the water nuisance problem, which concerned him. He felt the problem should be resolved. Chairman Martin felt the problem was that of the Engineering Department, rather than Parks. Also, at issue was if the problem is corrected, will facilities be placed in the parcel? It would be too wet to mow and certainly unsuitable for playgrounds or ballfields. Tom Ketcham indicated that there was an obvious problem, which was in need of a solution. Roger Martin indicated that the water was obviously much higher than was approved by the Engineering Department and therefore should be reviewed. Ketcham moved, that Staff send a memorandum to the City Council and City Engineer with the letter from Mary attached, sharing the Commission's concern for the problems and a need for a solution to correct it. The motion was seconded by Bertz, with all members voting in favor. Members suggested that a copy be sent to the consulting engineers. BLACKHAWK PARK Director of Parks and Recreation explained that Ed Dunn, owner and developer of Blackhawk Park P.U.D., has again expressed interest in selling his property adjacent to Blackhawk Park to the City for expansion of Blackhawk Park. The director continued by indicating that Mr. Dunn has been in contact with a major buyer, who is interested in purchasing all of Mr. Dunn's property that is in the City of Eagan, and adjacent areas. He further indicated that it was Mr. Dunn's opinion, which the director concurred with, that a future owner would be less likely to sell any portion of the property for inclusion as part of Blackhawk Park, and certainly not at the price that Mr. Dunn was offering. There was considerable discussion by the Advisory Commission with all in agreement that the Commission had spent a considerable amount of time reviewing the Blackhawk Park issue and the necessity of purchasing additional park property. In response to a question, the director indicated that existing P.U.D. will be provided for approximately fourteen (14) acres of parks dedication. Member Thurston asked if the $22,000 per acre purchase price could be extended over a four or five year period, if the City did not buy more than ten or twelve acres. Commission member Kubik questioned the amount parks dedication fees raised in 1986. He said, the fees could be used for this additional acquisition. Carolyn Thurston questioned grant funding availability. Chairman Martin questioned what the optimum acquisition would be? Director of Parks and Recreation Vraa responded, that preservation of the shoreline of sufficient size, for use and protection was essential. Secondly, that additional land east of the park should be acquired, because of it's superior quality. He also indicated the Commission shall acquire the parcel on the north side of the lake, owned by K. Waldron. There was additional questioning and discussion by the Advisory Commission regarding priority and amount of property that might be acquired and funded. 5 Adv. Parks Rec. Comm. October 2, 1986 Martin expressed his concern regarding access to the park, versus shoreline or other property. Director Vraa suggested that the Commission consider no less than ten (10) acres acquisition. That had been proposed in the grant application in 1985. Carolyn Thurston asked if grant money became available, could we use it. Director Vraa replied, yes, it could be utilized, but maybe too late in the process, due to the apparent speed with which the purchaser was pursuing the property from Mr. Dunn. Members Kubik and Carroll suggested that access would not be a problem, because if it was not given willingly, condemnation could be considered. Member Thurston asked for further definition of alignment of the property, perhaps for the Commission to make an on -site tour. After additional discussion, it was agreed that staff prepare an overall alternatives for land acquisition, beginning with at least a ten (10) acre parcel. Additional increments of five (5) acres should also be considered. The meeting was set for Monday, 5 o'clock P.M. Members to meet at the Deerwood Drive access. MOONEY LAKE PROJECT 473 Director of Parks and Recreation provided a Status Report on Project 473; The outlet of Mooney Lake to Patrick Eagan Park. He indicated that he had written a letter to Engineer, Mark Hanson, stating that the Advisory Commission wished to review alignment and method by which storm water would pass through Patrick Eagan Park, and impact the pond area. NEW BUSINESS LONG RANGE PLANNING Director of Parks and Recreation, Ken Vraa, introduced the necessity of long range planning, and in this case the creation of a Cultural Art Center. Mr. Vraa indicated that there were twenty (20) acres of property adjacent to Patrick Eagan Park that is owned by Mr. Caponi, which may make a suitable site for such a center. Mr. Caponi previously indicated his desire for the City to acquire this parcel for such designated use. Mr. Caponi indicated he would excuse himself from the meeting, in order that the Commission members could discuss this item. Members requested he stay, and answer several questions regarding the intentions. Mr. Caponi responded to several questions regarding the parcel and his intented uses and what might be envisioned as a "Cultural Art Center He indicated that he had two options regarding the property. His first option is to pursue a dream, which would serve the community as the original purpose in purchasing the property. Mr. Caponi continued the brief explanations, saying the last option opened to him is to sell the parcel for development. Carolyn Thurston indicated that this was an exciting idea, but needs more information concerning the proposal. Sandy Bertz questioned if a purchase price has been discussed. It was indicated that "the how to" had not yet been determined pending determination of Commission and Council interest levels. Member Kubik made a motion to direct staff to explore the concept with additional information and alteratives for funding and costs to be provided. Seconded by Sandy Masin, with all members voting in favor. WATER QUALITY REPORT Director of Parks and Recreation Vraa distributed a memorandum from Tom Colbert, Director of Public Works on the status of the Water Quality Management Plan. Director Vraa indicated the City is progressing with an inventory now being taken of all land areas. He felt there was sufficient opportunities for the Commission for reviewal of comment on the Management Plan. Roger Martin stated that this was not what he had intended, and was more interested in the Drainage Systems Plan. He felt the City was not showing sufficient concern with flooding of the ponds, particularly in park areas, which were destroying significant vegetation. He noted that Trapp Farm Park and Schwanze Lake was a perfect example of this. Director Vraa responded by indicating that storm sewer projects are seen as "unnecessary until a problem occurs, and then it is too late. Roger indicated that he was in disagreement, questioning "when will the City learn to plan ahead He felt the City needed to identify lakes with existing outlets, to rivers, and that if lakes are in parks; we must insist upon an outlet before water is allowed in to prevent any type of flooding. He felt the City was bending over backwards for the sake of the developer, and not for the people. We need to slow the process down. We are not controlling erosion and impacts on lake quality; we are moving to fast. Sandy Masin questioned whether Tom Colbert was responsible for all of these issues. After further discussion, Roger Martin made a motion to ask Mr. Colbert to come a meeting to respond to some specific questions in regard to the Storm Water Plan. He was concerned primarily within ponds and lakes with existing and proposed park areas, and what the management plan is if development occurs. Would there be significant impact on vegetation within each of the park areas? Sandy Masin seconded, with all members voting in favor. COACHES TRAINING NATIONAL YOUTH SPORTS COACHES ASSOCIATION Director Vraa distributed a memorandum regarding Parks and Recreation Department's affiliation with The National Youth Sports Coaches Association through the Minnesota Parks and Recreation Association. He indicated that the department could become an affiliate chapter at no cost, which would allow it to provide for a coaches training and certification program. Staff members Dorothy Peterson and Paula Sunder are already certified to teach the program. Several questions were asked of Dorothy Peterson, Recreation Supervisor regarding the program. Members expressed positive support for the program, which was considered long overdue. Motion by Kubik, seconded by Thurston, motioned to have the Parks and Recreation Department become an affiliate chapter through MRPA, of the National Youth Sports Coaches Association be approved. All members voted in favor. 01-3 7 Adv. Parks Rec. Comm. October 2, 1986 PARKS DEVELOPMENT Parks Planner /Landscape Architect, Steve Sullivan updated the Commission on the various development projects. He identified five areas in which the contracts required modification and would cost the City additional dollars. This included the addition of bituminous and concrete curb and gutter work at Blue Cross /Blue Shield Park at Blackhawk Road, changing the stain at the pavillion, soil problem at Blue Cross /Blue Shield Park, extention of concrete sidewalk at the park shelter buildings, and change of the interior surface at the shelter building deleting a tectum material in favor of full cedar siding. Commission asked several questions regarding these changes and the proposed change for Trapp Farm Park pavillion. This included a retaining wall between the proposed trail and the shelter building. In response to a question, Mr. Sullivan explained that while it had always been envisioned that there would be a small retaining wall, the scope of it has grown as a result of the actual placement of the building. Placing the building at a higher elevation would have reduced or minimized the retaining wall as originally intended, but it would have created unnatural grade between the building and the lake. 2. Project Priorities 1987 Director of Parks and Recreation introduced this issue, indicating the importance of defining the 1987 construction priorities. Members asked that this item be deferred until the next meeting in November. Director indicated that because of the necessity of doing some necessary and crucial work this fall, the Commission at least must determine the construction priorities. Each Park discussed, the design and construction sites proposed, indicating the rationale for each of those listed. Director of Parks and Recreation indicated that Thomas Lake Park must be included as a top priority, because of the LCMR /LAWCON Grant. It was indicated that Carnelian and O'Leary already had a Concept Plan prepared and those two parks also seem logical. Sandy Bertz also indicated that Lakeside Park had a Concept Plan and could be included in that list. After additional discussions, it was the conclusion of the Advisory Commission that Thomas Lake, Carnelian, O'Leary and Lakeside Parks should be the construction projects for 1987. Tennis court construction, hockey rink, and lighting contracts should also be let for those parks listed in the memorandum. After additional discussion, Carolyn Thurston moved, seconded with all members voting in favor, that this item be deferred until the meeting on Monday, October 6th for finalization. 8 Adv. Parks Rec. Comm. October 2, 1986 DESIGN REVIEW SUN SHELTERS/WARMING HOUSES Adv. Parks Rec. Comm. October 2, 1986 Director of Parks and Recreation Vraa viewed the sketch plans for the warming house facilities. He indicated that the exterior design was similiar to that now being used in the current construction programs, but that the interior be very utilitarian, utilizing plywood. The heating system would be electrical, thus avoiding the additional cost and concerns of bringing in gas or propane. Roger Martin questioned the economics of using this method. He indicated that over the long run usage would be cheaper than costs associated with propane or gas utility installations. The director went on to explain the type of construction, flexibility of window and door locations, etc. The director said, that the main issue and direction required from the Advisor Commision concerned whether there should be handicapped facilities or not. He stated that building codes required structures over 2,000 square feet be handicap accessible. If there is to be handicapped restrooms, this would require a larger space area and the provisions for ventilation, heating, and wash facilities. This would thus create significant cost additions not planned for. There was discussion as to whether these facilities would be necessary, inasmuch as these buildings would be used a relatively short period of time. In response to a question, Director Vraa responded that potentially there would be as many as eight of these in the City and sited Well Site Park, as a typical example of where they would be installed. Director of Parks and Recreation Vraa went on to explain the other alternatives of using satellite facilities. The one drawback was that they have strictly exterior access, not interior. Sheltered by a wing wall the satellite would be covered on three sides and not be visible from the surrounding neighborhoods. Commission members agreed that this is the most flexible design. Roger Martin stated that he felt that at least two of the facilities should be designed as a total handicapped accessibility. It was the concensus of the Commission that this seemed to be a middle ground approach between providing for handicapped accessibility at higher use locations. Commission member Thurston expressed approval of the design, indicating that it seemed to be flexible construction use, and offering an attractive outside appearance for the neighborhood areas, simple, durable interior, and hopefully, cost effective. After further discussion, Director Vraa indicated that he felt the Commission was in agreement and he would proceed with further directions to the architects to determine cost estimating. The Commission then discussed sun shelters. A model was prepared by the architects, which the Director of Parks and Recreation distributed. Member Caponi indicated his preference for a particular roof design, stating that it was more interesting and could be oriented easily to become an inviting facility. After additional explanation by the Director of Parks and Recreation, Commission members approved of the design concept for further refinement and cost estimating. Adv. Parks Rec. Comm. October 2, 1986 OTHER BUSINESS AND REPORTS Chairman Martin asked the director to briefly review the Commission on the remaining agenda items, due to the late hour. The director reviewed a letter from the residents concerning the Brittany 10th Addition, the building permit activities, and the Department of Recreation's planned group cable productions. He indicated that the Staff would perhaps have a one -half hour show, possibly beginning in November or early December. There was also discussion about changing in the fee structure relative to tennis courts, and ballfields. Commission members indicated that they would prefer not to charge fees for these reservations for these facilities, but choose to monitor it to determine if it was necessary. Mr. Martin said, he would like the Park Naming Committee to meet and come up with official names for some of the recent park acquisitions. There being no further items, a motion by Carroll, seconded by Thurston, the meeting was adjourned at 11:32. Dated Advisory Parks and Recreation Secretary 10 MINUTES OF A SPECIAL FETING ADVISORY PARKS AND RECREATION COMMISSION EAGAN, MINNESOTA MONDAY, OCTOBER 6, 1986 The meeting of the Advisory Parks and Recreation Commission was called to order at 5:05 P.M. by Chairman Martin. The Commission meeting was convened at the frontage road off of Deerwood, west of 35E. The purpose of the meeting was to make an on -site reviewal of the property being proposed for sale by Mr. Ed Dunn, as additional acquisition to Blackhawk Park. Director of Parks and Recreation, Ken Vraa and Landscape Architect /Parks Planner, Stephen Sullivan reviewed the site graphic which illustrated the proposed acquisition under the P.U.D. agreement. Also reviewed were additional acquisition, by increments, around Blackhawk Lake, approximately at 2 acre intervals within the property owned by Mr. Dunn. Director of Parks and Recreation Ken Vraa also announced to the Advisory Commission that he had recently spoken with Kathy Waldren, owner of the parcel on the north side of Blackhawk Lake. Previously, she had indicated an asking price of $20,000 per acre, for the approximate seven (7) acre parcel. Mr. Vraa indicated she would now accept $10,000 per acre or approximately $70,000. There have been no discussions regarding the approximate $12,000 worth of assessments on the property, or the fact that part of the property included lake area. Director Vraa indicated that a figure of 50,000 to 60,000 seemed a figure that might be acceptable to Kathy Waldron. Commission members and Staff proceeded to walk the area, noting vegetation and topography suitability for parks usage consistent with overall preliminary concept planning. At several locations along the shoreline, distances were noted which helped to define building locations if the property were to be developed. Following the tour, Commission members addressed the desired acquisitions, questioning the status of the Park Site Fund and Bond Fund as potential sources for dollars. In response to the question, the director viewed both funds status, indicating that this year's fee dedication had already amounted to approximately $250,000. After discussion of community prioritites, Chairman Martin stated he would request motions to purchase each particular parcel by priority. Members were in agreement that the Walden parcel and the first eight (8) acres; to provide for a 250 feet from shoreline, were essential for parks acquisition. Chairman Martin indicated that he felt the City should extend this line to 300 feet, because the topography in some cases, would still place buildings in close visual proximity. All members were in agreement that these should be the first three priorities. After additional discussion concerning four(4), two acre acquisitions, Commission agreed that the first two parcels, immediately east of the P.U.D. Park Dedication, would also be included in the Commission's recommendation. All members were in agreement. A motion by Kubik, seconded by Thurston. There was a recommendation of the Advisory Parks and Recreation Commission to acquire the Waldren parcel, up to the 300 foot line of the Lakeshore Parcel, and the first two (2) two acre parcels, as depicted by the Concept Sketch. All members voted in favor. 1 e2 2 Special Meeting Minutes Adv. Comm. Parks Rec. October 6, 1986 Chairman Martin stated there was discussion and concern relative to potential for rezoning and density changes at the north side of the lake, adjacent to I- 35E, under the control of Mr. Dunn. Due to the topography, the locations here would dominate the park area, and he felt it was appropriate for Staff to discuss with Mr. Dunn additional acquistion in this area. Commission members agreed that a multiple residential development at this location, would severly impact the park, while single family residents would hardly be observable. After further discussion, a motion by Carroll, seconded by Bertz, that the City Council be apprised of the Commission's concern relative to set -backs and possible P.U.D. review for development of this area. Should this area revert to multiple family use, a greater set -back be required as a condition. 1987 PROJECT PRIORITIES Deferred from the Thursday Commission meeting, as project priorities for 1987. Director of Parks and Recreation Vraa indicated it was Staff's recommendation to proceed with the design and construction of Thomas Lake, O'Leary, Carnelian, and Lakeside Parks. Further, Vienna Woods Park would also be considered as an inclusion into the 1987 construction project list, only if time permitted. The director went on to recommend, that the tennis court contract, hockey rink contract, irrigation, and lighting of hockey rinks also be contracted and be part of the 1987 project list. Installation of play equipment could be deferred until a later meeting. Trapp Farm Park and parks under the 1986 Construction Program should have high priority. Roger Martin stated he felt that the City needed to get into a replacement program of play equipment for existing parks not scheduled within the Park Bond Referendum. Members agreed that this would be prudent and necessary to continue to ensure that the system does not become antiquated. After additional discussion, a motion by Masin, seconded by Bertz, the Commission confirmed the recommendation of the Director of Parks and Recreation for the 1987 Park Construction Priorities. There being no further business, the Recreation Commission adjourned at 7:00 P.M. Date AdvisoryParks and Recreation Secretary CITY OF EAGAN SUBJECT: REZONING PRELIMINARY PLAT (MANOR LAKE ADDITION) APPLICANT: MOLINARO ASSOCIATES LOCATION: NEB OF SECTION 36 EXISTING ZONING: A (AGRICULTURAL) DATE OF PUBLIC HEARING: 28 OCTOBER 1986 DATE OF REPORT: 20 OCTOBER 1986 REPORTED. BY: PLANNING ENGINEERING APPLICATIONS: Separate applications have been submitted by Molinaro Associates requesting a Rezoning from A (agricultural) to R -1 (single family) and NB (neighborhood business) for the Manor Lake Addition. This plat consists primarily of 56 single family' lots and a 2.5 acre NB outlot on 43.38 acres abutting Cliff Rd on the north and Hwy #3 on the east. A Comprehensive Guide Plan Amendment will be.required. ZONING CODE COMPLIANCE: Across' Cliff Road is the South Oaks subdivision. All other surrounding land use is agricultural. The Comprehensive Guide Plan designates all of this area as residential (R -2) with the SW portion as parkland. Currently the land is being farmed. The project has a gross density of- 1.5 units per acre and a net density 2.33 units per acre. All lots are above .the. 12,000 S.F. requirement and several along the water are nearly an acre in size. A 2.5 acre park's dedication has been proposed and will need t� be approved Eby the Advisory Parks and Recreation Commission. EXISTING CONDITIONS: The site is characterized with 5 10% slopes to a high plateau near the center of the site. A fairly uniform 20 slope (5:1) is on the eastern edge of the pond. Al.1 of those lots are 'at least 200' deep and should. not pose any building problems: The soils are a sandy clay mixture and contain a large quantity of rocks. Significant vegetation. is sparce. Twelve large 24" oaks are along the eastern edge •of the water and should be preserved. Along the,west side of the pond is a stand of mature willows.. The remaining •trees are mostly box elders and elms. GRADING /DRAINAGE: This proposed development is generally located south of Cliff Road, west of T.H. 3 and east of Pond LP -28. The surrounding property adjacent to this development is undeveloped large lot single family usage. Cliff Road and T.H. 3 currently have rural drainage ditches that will not be affected by this development. MANOR LAKE ADDITION OCTOBER 28, 1986 PAGE 2 All storm water runoff generated from this development will be directed into Pond LP -28, which currently drains to Schwanz Lake. The ultimate outlet from this overall drainage district is currently under contract, with completion expected early summer of 1987. The water level of Pond LP -28 is currently controlled at 912.0, with a planned high water elevation of 916.0 based on the required storage volume of 44.4 acre ft. With its present outlet, this pond will be able to handle the increased runoff associated with the development of this subdivision. As shown on Figure 1, the Storm Sewer Master Plan requires a 12" outlet from Pond LP -26 from the south to Pond LP -28 within this development. This trunk storm sewer outlet line must be constructed through the limits of this development as a condition of approval. This development will be responsible for all internal storm sewer laterals necessary to handle not only its own surface water runoff, but also the undeveloped area adjacent to this development. All storm sewers must be constructed to the controlled water elevation of Pond LP -28. Staff recommends that the final utility plans provide for additional storm sewer laterals throughout the development to intercept surface water runoff as required by City standards. UTILITIES: Trunk sanitary sewer of sufficient size, capacity and depth is available on the north side of Cliff Road at the extreme northwest corner of this development. It will be necessary to extend this trunk sanitary sewer along the north side of Cliff Road to the proposed street intersection, south through this development along the proposed internal streets to the south property line then easterly to T.H. 3 for future extensions at a later date. These proposed facilities are in compliance with the City's Comprehensive Sewer Plan, as shown on Figure 2. It will be necessary to have this trunk sanitary sewer facility ordered by Council action prior to final plat approval. A 12" trunk water main will have to be extended from the intersection of -Dodd Road and Cliff Road to provide service to this development. It would have to extend through this development along the proposed internal street to the south property line and then continue easterly to T.H. 3 along the trunk sanitary sewer alignment. The alignment of this trunk water main through this development is a slight modification to the Comprehensive Plan shown on Figure 3. However, it will adequately provide service to this and future developments. It will be necessary to have this trunk water main facility ordered for installation by Council action prior to final plat approval. STREETS /CIRCULATION: The major entrance into this subdivision from Cliff Road must match the alignment of existing east Greenleaf Drive at Cliff Road. The access for the future development of Outlot C shall be restricted to the proposed internal north south street with uny Limited access onto Cliff Road being at the approved dir.cretion of the County. o MANOR LAKE ADDITION OCTOBER 28, 1986 PAGE 3 Staff cannot recommend approval of this street layout until a detailed study has been performed showing compatability of future street extensions with the adjacent properties to the south and west. Although this has been requested of the developer, it has not been provided to allow proper review. THEREFORE, STAFF RECOMMENDS CONTINUANCE OF THIS SUBDIVISION UNTIL REQUESTED INFORMATON HAS BEEN PROVIDED. EASEMENTS /RIGHTS -OF -WAY: This development shall dedicate sufficient drainage and ponding easements for LP -28 necessary to incorporate a high water elevation of 916.0. This development shall also dedicate a 65' half right -of -way for Cliff Road. This right -of -way dedication shall include restricted access for all frontage along Cliff Road and T.H. 3 with any exceptions as approved by the County or State, respectively. All other internal drainage and utility easements shall be dedicated as required by final alignment and depth of public utilities. ASSESSMENTS: The assessment records indicate the City has levied the following trunk area assessments over this parcel. Project Description 326 Storm Sewer Trunk Single Family 326 Sanitary Sewer Trunk Single Family There are no presently pending assessments, but as a condition of plat approval, the City will require the following additional assessments. Project Water Area Water Area Storm Sewer Upgrade 326 Cliff Rd Upgrade Cliff Rd Upgrade Cliff Rd Trail Cliff Rd Trail Description Usage Usage Single Family Commercial Commercial Commercial Residential Commercial Residential These assessments will be the responsiblity of this development at the rates in effect at the time of final plat approval. Rate Quantity $1,190 /A 3,020/A $.025 $78.45/FF 33.75/FF+4 11.81 /FF 11.81 /FF 24.05 A 3.10 A 135,036 SF 635 FF 412 FF 635 FF 412 FF Amount $28,690 9,362 3,376 49,816 3,476 7,499 4,866 $107,085 MANOR LAKE ADDITION OCTOBER 28, 1986 PAGE 4 CONDITIONS: MANOR LAKE ADDITION 1. 9. 10. 11. Consideration of preliminary plat approval shall be continued for additional study of compatability with future development of the property surrounding this proposed subdivision. 2. The Council shall authorize the installation of the trunk sanitary sewer, trunk water main and trunk storm sewer facilities through this development prior to final plat approval. 3. Future major access to Outlot C shall be restricted to the internal streets within this subdivision. 4. This development shall be required to dedicate the required drainage and ponding easements for LP -28 to incorporate the 916.0 elevation. 5. The development shall dedicate additional drainage and utility easements as required by the alignment and depth of any public utility located outside public right -of -way. 6. A 65' half right -of -way shall be dedicated for Cliff Road. 7. This development shall be responsible for all pending and future assessments associated with the development of this subdivision relating to trunk area water, trunk area storm sewer and future Cliff Road street and trail improvements. 8. All grading, street and utility construction shall be in conformance with current City engineering design standards. All standard plat conditions shall be adhered to. The Advisory Parks Recreation Commission shall review this plat for the appropriateness of the land dedication. This plat shall be responsible for a trail along Cliff Road. •[KCea•I16N�\ r a EK5371N0 CONTOUR LEGEND EXISTING 10! CONTOUR PROPOSED CONTOUR ':)ROrosED i0• CONTOUR EXISTING SANITARY SEWER EXISTING STORY SEWER PNOPO2E0 WATER RAIN PROPOSED SANITARY SEWER PROPOSED STORK SEWER PARK A.. T 2.10 AC. OUTLOT A 11.. 107 AC 4 OUTLOt 2 2.62 AC OYML0T C l 2.62 AC E 'S CO RD. q2 MIN 1.00 AC. LAKE 0.02 AC t TOTAL 02.20 AC. .:a_.I HILL wournor N N w r t/a N 11 /a N Watr N TIn•N]• rW taa•gr N•1••r warn N.r rnN rNN Nr•I•rM Mr• ••■t M. l r w •.r ogres a'1•I••W *alb RI 1/I M O 1/5 11 Wald 144214.0I2N Iaru I•rur :A• W■■ R N •re M Ur N t%I M W n» t r ogre a r M .a aM• r w •14 Tl�'•r M w1 Ilr a1 t1 u V•, W. /I •ogre• 1M IMI. arw W W.II 1 1. .••ra ra• IN Iw W Wr N a� [3 WWN• •••••1•6•6 l.Ia rrr. iM•••∎•• A •uW •r• r 1 /•a •tog I aI r i1. a *1IM 1S •t Ilse (t•tM• I a W a ..t1 rNa r•r t r11ra1 a• W M1• N 1• N r •••ur• W Iw1 r a 1, k I.t ll1.1. 11' I 1.1• IIr N W.N Iru 5001 O af i`i MIIrtW INI YI' uN N r• 665.55 Iw N W Wr qd 'fi r1.N. .2,20 1/0.1 r 1/1 •r•aw 5 1 t.rYy-•Cj ry Gw L 9,, Q 7 N Q O H m Q b W 2 ¢F 0 Z o Q 2 O ri W g 0 0 boa SUPAC SNP (%M. fIBERTEX FILTER ASPIC 200 GRAOL •085115I r •arL LEGEND •,6 £TOf1NI MUMOIAI PRQW!!O CONTOUR •'e AYOPO.flo YAW MAW NTO•04110 /a7 4410/04.: IEMCL, wink NLLN GRADING 5PEL IITA•. AIlA AO d ems* NO ...Nap •Armir 2 MECN• Of. COMPtITIOU O• COUSTRUCTION. TG• SOIL VILL A< 05 Aura OAIUSIw. 10 A R[PIN OF W /4) INC.! 4 CCw1RAC+D! IU.W. RAC. MWT .AEC NR WO .Tn 40.45 b!4 -55 w w kNf SUBJECT: APPLICANT: LOCATION: EXISTING ZONING: DATE OF PUBLIC HEARING: DATE OF REPORT: REPORTED BY: CITY OF EAGAN Rezoning Preliminary Plat (Stafford Place) Delta Development SE a Section 23 A (Agricultural) 28 October 1986 20 October 1986 Planning Engineering APPLICATIONS: Two separate applications have been submitted requesting a rezoning from A (Ag) to R -1 (Single Family) and Preliminary Plat approval for Stafford Place. This plat consists of 200 lots on 79.3 acres north of County Road 30 and east of the proposed High School site. The Comprehensive Guide .laah designates this area as R -2, therefore an Amendment will be necessary. CODE COMPLIANCE At this time Ag. parcels abutt the site on the west, north and east. Northview Meadows is across County Road 30. The .7 acre existing home site has not been included in this Rezoning /Platting process. However, a small triangular parcel that will provide access to this exception should be platted as a lot or outlot in order to eliminate a potential tax forfeiture situation. Since the frontage of this parcel /lot will eventually be on the new road, only that 1 existing home site will be allowed in that parcel. The 200 lots give this plat a gross density of 2.5 units /acre and a net density of 3.05 units /acre. All. lots exceed the 12,000 S.F. requirement but 114 do not meet the 85' width at the setback line. Of those 11 have front property line widths that will create less than the 50' width at the curbline. The site is primarily open grassland with no significant vegetation. The entire project will be graded in one phase and as a result there will not be vegetative or topographic reasons for Variances. The overall plan for this area shows Northview Road extending to the east and connecting with Dodd Road. The north /south through street will be the only access to Co. Rd. 30. As aresult it has been recommended that a trail be built on the west side of that road. Along that road in Block 5, Lot 46 will more than likely be sandwiched between 2 houses that will not have the same orientation. If that lot were just north of the abutting cul -de -sac lots, this situation could be avoided. 3� STAFFORD PLACE OCTOBER 28, 1986 PAGE 2 GRADING /DRAINAGE: The general slope and drainage of this property is from a high elevation of 965 at Diffley Road to the low point at the northeast corner at 850. Virtually, the entire site will drain towards Pond JP -21 in the northeast corner, which presently does not have an outlet. The City's Comprehensive Master Plan indicates the future storage requirement for this pond is 96.5 acre feet. Therefore, it will be necessary for the Council to authorize the installation of the outlet for this pond to the existing trunk storm sewer facility located in Wescott Road near the Lexington Square development. In addition, the Comprehensive Plan indicates a proposed large diameter trunk storm sewer that will have to be constructed through this development to handle subdrainage districts J -48 through J -52, which incorporates the future high school site to the west and the future commercial development south of Diffley Road. The actual size and alignment of this trunk storm sewer will have to be further evaluated. In any event, it will be necessary for the Council to order the installation of this trunk storm sewer facility prior to final plat approval. In addition, storm sewer laterals will have to be sized and located appropriately to handle additional runoff from the future school site near the northwest corner of this development. Future storm sewer facilities will also have to be installed with this development to handle the future runoff associated with the upgrading of Diffley Road to the south. All other internal storm sewer laterals will have to be installed in accordance with City policy to provide adequate internal drainage for this development. The final grading and drainage plan shall provide for common lot line drainage swales as necessary. UTILITIES: There presently are no sanitary sewer facilities in the immediate area to provide service to this development. As shown on Figure #2, sanitary sewer service to this development can only be provided through the installation of a lift station and extension of a 12" trunk sanitary sewer from the intersection of Dodd Road and Diffley Road. These trunk sanitary sewer improvements must be authorized by Council action prior to final plat approval. All internal utility laterals and services, including extensions to the development boundary lines for future extensions, will be the responsibility of this subdivision. Water main of sufficient size and capacity is located along the south side of Diffley Road and is available to provide immediate service to this development. An 8" diameter water main shall be constructed through this development from the existing 20" trunk water main on Diffley Road with provisions for extensions to connect to the future 16" trunk water main adjacent to the northern boundaries of this development. Because of the significant change in elevation through this subdivision, presssure reducing stations will have to be installed to maintain proper pressure ranges for this residential development. 1 STAFFORD PLACE OCTOBER 28, 1986 PAGE 3 STREETS /CIRCULATION: In May of '86, a joint meeting was held with all affected property owners to discuss the proposed future collector street alignment through this east central portion of Eagan and as it might affect this development. After reviewing several alternates, it was recommended that a north south collector street be provided along the western lot line of this development adjacent to the high school site with future connection to Wescott Road. This collector street would provide the main access for this development in lieu of the proposed direct access to Diffley Road. This will require coordination and acquisition of appropriate easements through the development of the proposed high school site. If timing becomes a factor, a "temporary" access to Diffley Road would be allowed until such time as a collector street could be completed. At that time, this temporary access would be removed and converted into a cul -de -sac. THIS DEVELOPMENT HAS NOT TAKEN INTO CONSIDERATION THIS FUTURE NORTH SOUTH COLLECTOR STREET AS NEEDED BY THE CITY. An overall concept for development for the property surrounding this proposed development is presently being reviewed by staff. Therefore, it is recommended that this development be continued until final alignment of collector roads can be defined and this development revised to provide compatability with the ultimate design. EASEMENTS /RIGHTS -OF -WAY: This development shall be required to dedicate all rights -of -way for Diffley Road as required by the County. In addition, it shall provide adequate permanent and temporary slope easements for the future construction of the collector road along the western boundaries. A 30' pedestrian easement or right -of -way shall be dedicated providing access from this development to the future park and high school facilities. All other internal drainage and utility easements shall be dedicated as required by the alignment and depth of all utilities located outside of public right -of -way. This development shall be responsible for all acquisition costs associated with the easements necessary to provide sanitary sewer and storm sewer service for this subdivision. ASSESSMENTS: The assessment records indicate the original parcel, which is to be platted as Stafford Place, had the following trunk area and lateral benefit assessments levied against it. Project Description Usage 365 Water Area on S. 1/2 Single Family of parcel 365 Water Lateral benefit postponed per agreement 3� STAFFORD PLACE OCTOBER 28, 1986 PAGE 4 As a condition of final platting, the City will require this development to be responsible for the following assessments: Description Sanitary Sewer Trunk Storm Sewer Trunk Water Area Water Lateral Benefit Streets, Diffley Rd. Sidewalk, Diffley Rd. Zoning R -1 R -1 R -1 R -1 R -1 R -1 CONDITIONS: STAFFORD PLACE 1986 Rate $1240 /Ac. .05 /SF 1190 /Ac. 11.88 /FF (33.75/FFr 4) 11.81 /FF Est'd Qty. 80Ac.x.8 2,787,840/SF 40Ac.x.8 (1035x.05) 1035 /FF 1035 /FF TOTAL ASSESSMENTS These assessments will be the responsibility of this development at the rate in effect at the time of final plat approval. Amount 79,360 139,392 38,080 6,148 8,735 12, $283,938 1. Council shall authorize the installation of trunk storm sewer and sanitary sewer facilities and the north south collector road prior to final plat approval. 2. This development shall dedicate the necessary half right -of -way for Diffley Road as required by the County. 3. This development shall provide all easements and right -of -way necessary for the north south collector road, ponding and utility easements necessary to provide sanitary sewer and storm sewer service to this development. 4. A 30' pedestrian right -of -way shall be dedicated to the high school and Northview Park site in the northwest corner of this development. 5. This development shall assume all assessment obligations associated with upgrading Diffley Road, the north south collector road and trunk area utilities. 6. All detailed utility and street improvement plans shall be designed in accordance with the current City engineering standards and requirements. 7. All standard plat conditions shall apply. 8. The Developer shall be responsible for a trail along the west side of the north south through street. STAFFORD 'PLACE: PROJECT LOCATION PLAN PREPARED FOR: DELTA DEVELOPMENT CORP.. seem SISLEY MEMORIAL NISNWAY MI PNONE= 1612) I211-e4$S PREPARED all: HEDLUND ENGINEERING SERVICES, INC 1201 EAST •LOOM! YASEWAY GLOOM NOTOM, YINNI /O7A •NONE: (111) SSE -OES* N w SCAM M1C I NOOPI ET Imo OCTOSER, Teee EEY. i t SER V IND ENGINEERING CERVICES, ING ROAD AeeoeE e r 1 *17 L:A___:L_L__ rO 1 11R n..T7 1 /LACE 1 Fr"' T1 t -•j Z ',lL1 --1 N sI --1 1 L__ I 1-e"r r STAFFORD PLACE CONCEPT PLAN B PREPARED FOR: DELTA DEVELOPMENT CORP. saes •SOLE• N IAl N10Nt/AT NI 1•10 -0030 R. 1/1 Of S.E. 1/1 Of SEC SE T. 17 R. 23 OWLET ROAD AND'MADDOCK TRASI PREPARED ST: HEDLUND ENGINEERING SERVICES. INC •a01 EAOT •LOOM POEEWAT 0/ NI 11111 ••1 -s1s0 t SCALE: 1 1440 100 Peet DATE: NAT 1111 Ralf OCTOOEA 100 t meroilike riervampasm MAIER 8 Leiri itth wage altk.s mime ER Iro 11110 MAI PING SaigNin Mat eta Malt 4 414 sza sar win silo it* sai L 10 1131 k iw Aff Ltk, =NO 4411fr:i leboale NO. Or Unlit !N •1N1NMN LOT a 7s Pall AT 11111111111111 UNE .00. 0 LOT 00070.0 810.101 00.r!!1 10000 IANO A* 0 HEDLUND ENGINEERING 11 30 SERVICES. INC, 11001101111 LOT 012! L111,0110 lO.faaT Om POEMS Ye MIME. .1111.111.01Inj DEVELOPMENT DATA 1 if ST A F F 13. A Cf CONCEPT. PLAN SCHEMATIC. GRADING S' CONTOURS SCHEMATIC STORM SEWER PIUMIED 1191: I .7 DEVELOPMENT DATA DELTA DEVELOPMENT CORP. mmHg NOLO? O8110111*I. ONAIIIAT P0011584 18111 8114.44111, IPBEIMIE• 1111: .4. TOTAL No. or LOTS, SOO ONOSOUN LOT ,10 PUT AT MOLDING UNE 0181000 LOT 110,800 00.088? LAOS ANSA ADO *CORO LOT 0118 1 IFLOSO SO.FlIT_ E. 1./1 Of S.E. TAP OP SEC 33 T. 17 E. 23 611 DifftlY 20A0 AND "MADDOCK Tame. IIEDLUND ENGINEERING SERVICES. INC. •801 OMIT BLOOMS •LOOIIIII•TOil. Of IOWA& 11882) 1155-4*•11 10 4 e 1 I 1 1 FREEWAY SCALE: 1 lash 5100 Pool DATES OAT 10160 OC KKKKK 1555 --meNistecal4 1541111kimer .44-z-a_11. vet.* ittr k aseg moat vim mat aim immorA pm Ilirdiaru W t -3,111 ism Toon e, 41p snit4:s re 44e4,4 minfroli- altritiri---1 it ggith.= .,,4.......4_,.._--1Nrei, 0. i N F NEDt MGINEERING rs 1 c. L tH I of itrLI P -45 894.0 r P-6 ')..8973 193.0 Ae I P -46 '18 ,93 5 l y Y ADO. SQUARE city of eagan PUBLIC WORKS DEPARTMENT_ 882.0 P_33 ��a• 1832.0 854.4 dirws it4T, N 7.1 79.7 \N 888/ N 'JP J 887.0 ,.:.JP ..e26.o. 'ai Y 85 O I Ti. V717i I 884 3 WESCOTT 1 STATIO1 70 L.S.-18 a 80 06 v 24.0; U't III J-t iv AUDITOR'S S�. N0,4 r: JP -52. .•1 I or JP 8680 1 4fl$ lJ-bb JP -63 s/ 900. du 899. JP' 4 8 90.7 95.7f ESQOTT Rut)", J� r l .1. ±t V N Ill f ifl i), 1/ ;JTg TTf1TT.^: 'r jP -30 r._.._._ y 8730 879.4 1- z. 31 JP -29 926.0 945.0 •23 t 7` 39 JP -3'4 +J 884.0 89/.9' NI v 3 n WALNUT HILL P`P -6 J I 41-1111-712T) „944. -41 L.S. w 885.3_ vr; 887.0 a JP JP 31 888. e 876.3 •4 1 880.4 J -m JP- 58 8822 ‘1. JP- 1-- 88 8 J n 1 4 JP 19 874.0 882.0 11/4 N I J-P v fi 20'` `s• Big JP -21 815.3 840.0 730 L.S. -17 tl (1. f 879.1 �J w A 8580% �2 8710 3 SUBJECT PARCEL STORM SEWER MASTER PLAN `S JP -18\ 8708 1 YLL IS:'.i\ D. 1st AD GP -4 JP -55 n JP- 5454 e v 88 4j j a �j �u /JP 23 8 574 I 1 41b JP -25 ‘e: 824 1 883! 88Z4 approved: G -c -7 81 0 J 1 V 00 FIG. #1 standard plate #P: 39.0 9 I8' 16' 45.6/58.0 50.4/67.0 54.6 /71.0 I •i z, 53.1/68.0 J 50.3/67.0 4 11, 3_. pph "IIMN 51.4/65.0 r 1 0 ieo W 2 2 W MI I r, II 6 M.Q. GROUND STORAGE 5000 GP.M. BOOSTER H.W.L 1059 24u W Ii 68.0/ 72101 20' °°I 12' f. r 1 1 /x5' 38.4/56.0 UBJECT PARCEL WES' PL B ISHiM 1st ADD 4- /r. FIG. #3 city of eagan PUBLIC WORKS DEPARTMENT WATER MASTER PLAN approved: 1 standard plate #l: MEMO TO: ADVISORY PARKS AND RECREATION COMMISSION FROM: KEN VEAL, DIRECTOR OF PARKS AND RECREATION DATE: NOVEMBER 3, 1986 RE: COMMUNITY CENTER STUDY REVIEW At the September 30th meeting of the Commission, the Commission set out to review the need for a Community Center by addressing the rationale for conducting such a study, the questions needed to be answered concerning community centers, and a number of alternative approaches which might be followed in the data collection process while conducting the study. Staff prepared an outline which helped illustrate an approach and a process to the study. In agreeing to proceed with the study, the Commission asked for a list of facilities that might be visited, and a standard questionnaire to help obtain responses relative to the operation of these facilities. It was also suggested that the study issue be placed on the agenda of items to be reviewed with the City Council, at a soon hoped for joint Council /Commission meeting. UPDATE Staff has assembled a list of twenty facilities (see attachment), which the Commission might wish to visit. This list was pared down from an initial list of approximately sixty facilities. The Commission may wish to make further reductions /additions at this time, or do so later in the study process. In any case, Staff is completing a draft letter and questionnaire to be sent in advance of the Commission visits to the facilities. Staff will be prepared to begin these by November llth. Enclosed elsewhere in this packet is a petition from the Eagan Hockey Boosters Incorporated, which was presented to the Mayor and City Council at it's last meeting. The petition contains approximately 250 names. You will note by the petition that it asked the City of Eagan to seriously consider the possibility of building a Community Center which would house an ice arena, swimming pool, and gymnasium. The City Council accepted the petition and referred it to the Advisory Commission for study. FOR COMMIISSION DISCUSSION To provide direction to Staff concerning facilities it might wish to visit, and establish a tentative date or dates for said visits. KV /bls FACILITY: Richfield Ice Arena Burnsville Ice Center Bloomington Ice Gardens St. Louis Park Recreation Center Minnetonka Ice Center Apple Valley Brooklyn Park Community Park Eden Prairie Brooklyn Park Eden Prairie Flagship Athletic Club Burnsville Northwest Tennis /Racket Club Elliot Community Center St. Louis Park Creekside Bloomington PROPOSED FACILITY LIST FOR COMMUNITY CENTER STUDY RATIONAL FOR VISIT Single Ice Sheet built in 1970. One of the "2nd" Generation Ice Arenas. Recently added 2nd Ice sheet, financed by Revenue Bonds. First sheet built in 1973. Two Ice Sheets; a first and 2nd generation facility Ice Arena and outdoor swimming pool, community rooms, and senior center constructed in 1970. Originally built by private developers, turned over to City 2nd Ice Sheet is a "bubble which operates only in "winter Built in 1970. Winter only ice arena facility. Summer months tennis, etc. Built in conjunction with high school. Recently completed facility (1980. Ice pool community rooms, etc. Recently completed facility (1982). Ice pool Racketball weight room, etc. LOGIS System for reservations. Indoor Pool and Community Room for Recreational Programing, etc. Private Club Recently completed indoor tennis bar, etc. Racketball tennis pool. Weight room, etc. (private club) Converted school building Recreation and Community Programs Arts. One of early schools to be converted. Converted school building used as Senior Citizens Center. 1 7 Edina Gun Range Indoor Pistol and small bore rifle outdoor trapp. Oxboro Swimming Pool Indoor Pool St. Paul Whittier Neighborhood Outdoor Pool Indoor Gym, meeting rooms, Center program space. Eisenhower High School High School converted to Community Center. Y.M.C.A. Connected to Galtier Plaza St. Paul (downtown) St. Louis Park Jewish Community Center St. Paul Jewish Community Center /7z MEMO TO: ADVISORY PARKS AND RECREATION COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: NOVEMBER 4, 1986 RE: SNOWMOBILE TRAIL REQUESTS EAGAN SNOWMOBILE CLUB Background Maynard Ohm, representating the Eagan Snowmobile Club, is again asking the City to allow the use of (1) the Highline Trail, (2) the boulevard on Johnny Cake Ridge Road, south of Cliff for snowmobile use. This request is identical to that which the Commission has reviewed over the past four years. The Eagan Snowmobile Club wishes to monitor the use of the Highline Trail and Johnny Cake Ridge Trail to ensure compliance with the Eagan ordinance. The Commission has annually reviewed this request, with the provision that approvals are contingent and must be reviewed annually. In January of 1986, the Advisory Parks and Recreation Commission sought additional direction from the City Council concerning continued use of snowmobiles within the City. The Commission sited apparent increase in the number of complaints and observable problems from previous years, and an increase in the number of conflicts in the use between snowmobiles and vehicles. Also cited was the problem encountered by snowmobilers utilizing the Highline trail at the Blackhawk Road Highline corridor crossing. Council members had not received a significant number of complaints regarding snowmobiles, therefore, it did not feel a change was necessary in current City policy regarding their use. FOR DISCUSSION To recommend /not recommend the continued use of the Highline corridor and Honeycake Ridge Road across the Highline to Apple Valley for use as snowmobile trails. KV /bls MEMO TO: ADVISORY PARKS AND RECREATION COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: NOVEMBER 1, 1986 RE: PETITIONS EAGAN HOCKEY BOOSTERS The City Council has received a petition from Mr. Robert Smith, of the Eagan Hockey Boosters, asking the City to consider the building of a Community Center, which would consist of an ice arena, swimming pool, and gymnasium. The Council has referred this issue to the Commission for review and evaluation of the proposal suggested in the petition, and asking that a Phase I investigation be low key. Staff has not had any contact from the Booster group, and was unaware of the petition. Consequently, we are not able to provide you with any additional background information concerning the petition, etc. FOR COMMISSION ACTION To note receipt of the petition from the Council /Hockey Boosters. KV /bls NEWSLETTER Dear Mayor Blomquist: FWAN Hopkey Boosters, Inc. "YOUTH /IOCkEY FOR 64O,4N AND SURROUNDING COMMUNITIES" /The Honorable Bea Blomquist Mayor, City of Eagan 3830 Pilot Knob Road October 6, 1986 Enclosed please find a petition signed by Eagan citizens interested in a hockey arena. We would appreciated any consideration you could give this petition. Enclosure RS /ms cc: Tam Hedges Ken Vraa Sincerely, a Robert Smith President V7 se' 14a4.1)1- sste.►-.1--- 9s02- 3767 )1( c WE THE UNDERSIGNED WOULD LIKE THE CITY OF EAGAN SERIOUSLY CONSIDER THE POSSIBILITY OF BUILDING A COMMUNITY CEkTER WHICH WOULD HOUSE AN ICE ARENA, SWIMMING POOL, AND GYMNASIUM. THIS WOULD BE KEEPING WITH THE CITY'S COMPRENSIVE GUIDE PLAN, TO "DEVELOP AS MUCH OF A SELF-RELIANT COMMUNITY AS POSSIBLE WHERIN EMPLOYMENT, RECREATIONAL SERVICES, COMMERCIAL SERVICES AND COMMUNITY FACILITIES FOR MOST OF THE NEEDS OF THE RESIDENTS WILL BE PROVIDED WITHIN THE COMMUNITY." NAME 1 1 dEeti—r 1 /5 ci--6 73 I .a6Lte____ ;44_51/2/ 1175 t Alce. a j 4'5- 37 4 7 ,i-e.,\ (-7327 73 lee ieLe i_1.42,1.1 at-?. /.2J z rS' 1 i ‘,7 ,D 4 il-/-s 3 3 J eg-teeL_- ;/.A? Wtizelna 62. ADDRESS PHONE NUMBER 2 -49 7-4 SgO7 P6(e 4 6;1- 3 3 v /1 (2,47._) er c 2 z A 41.i.d 46 1 -e2 2 4 't 5 T6, 0 4 5 ct c-t-15 ki 5:2 WE THE UNDERSIGNED WOULD LI THE POSSIBILITY OF BUILDING AN ICE ARENA, SWIMMING POOL WITH THE CITY'S COMPRENS1VE SELF-RELIANT COMMUNITY AS P SERVICES, COMMERCIAL SERVIC THE NEEDS OF HE RESIDENTS NAME )IC ILO 0.)\A evh.ev lJ )11\4 q ril--6dj 3 JO.Th ..--y2,9-x-,77 z9"/- /ii 6/5 z i/ L xis-LA- -s/93 1'0 101v3 //el_C ctCluitaio lic- I bY O0 97 _Z2z-KCA 1- 2_ q_5`friez(2 KE THE CITY OF EAGAN SERI A COMMUNITY CENTER WHICH AND GYMNASIUM. THIS WO GUIDE PLAN, TO "DEVELOP OSSIBLE WHERIN EMPLOYMENT ES AND COMMUNITY FACILITI WILL BE PROVIDED WITHIN T ADDRESS A ‘10 )21. _Ce.,e0;xttairP-Jz Cr ;1 &G/LL vow d9 kva/k Lo Da 3 .14,caLt 7k,zi /170 OUSLY CONSIDER WOULD HOUSE ULD BE KEEPING AS MUCH OF A RECREATIONAL ES FOR MOST OF HE COMMUNITY." PHONE NUMBER Y3 -3 /3 1 Liso- s W070 C/S -S gi3 vs 5/ 0,0" Pk! /71,7_74 ice!. 5 /77 E-xrc713 WE THE UNOERSI THE POSSIBILIT AN ICE ARENA, WITH THE CITY' SELF RELIANT C SERVICES, COMM THE NEEDS OF T NAME GNED WOULD LI Y OF BUILDING SWIMMING POOL S COMPRENSIVE OMMUNITY AS P ERCIAL SERVIC HE RESIDENTS KE THE CITY OF EAGAN SERI A COMMUNITY CENTER WHICH AND GYMNASIUM. THIS WO GUIDE PLAN, TO "DEVELOP OSSIBLE WHERIN EMPLOYMENT ES AND COMMUNITY'FACILITI WILL BE PROVIDED WITHIN T ADDRESS r \%'o w \--k5 l 9oa s, va9�c VrG1,0 3.z611l4_42. 't(e(1 e-cL( 4 g- e7 317 4: z1,52- 4 13 1157 6/3/ i L✓ J/ tisa !37s 139Q ko2 1775` I 1 A3. 1 _314.1tq 41_ 511 //7 OUSLY CONSIDER WOULD HOUSE ULD BE KEEPING AS MUCH OF A RECREATIONAL ES FOR MOST OF HE COMMUNITY." PHONE NUMBER o 1 ysy -/6G3 q'.5 itiff 1 1 1 1 1 •■U 5'2,- 1a 3._TocigioN 0 1 4 v aL�` v '41 Q‘6u L1 `(c C e•� �S� zi.g 1 5y'' y ob m e 4 4. q5 Ws 4s 3 13D (15a oR) (a 452 2) WE THE UNDERSIGNED THE POSSIBILITY OF AN ICE ARENA, SWIMM WITH THE CITY'S COM SELF RELIANT COMMUN SERVICES, COMMERCIA THE NEEDS OF THE RE NAME hea_y_thc A02 t EL4,4: cc] eglz Yt� c CS 1 Cb� 1 a 1 3/s cae ,-st 133, _&ILIAkt Q■cet WOULD LIKE THE CITY OF EGAN S BUILDING A COMMUNITY CEN ER WH ING POOL, AND GYMNASIUM. THIS PRENSIVE GUIDE PLAN, TO 'DEVEL ITY AS POSSIBLE WHERIN EMPLOYM L SERVICES AND COMMUNITY FACIL SIDENTS WILL BE PROVIDED WITH! ADDRESS /1 l iLdef ewfco 1' ERIOUSLY CONSIDER ICH WOULD HOUSE WOULD BE KEEPING OP AS MUCH OF A ENT, RECREATIONAL ITIES FOR MOST OF N THE COMMUNITY." PHONE NUMBER LE5q ,45 —1'+ Asa 83 �3 �ScF czy 2 404 =1DC e co i t c 1 t t 3y zG 7j Y g 457P 9co f NAME WE THE UNDERSIGNED THE POSSIBILITY OF AN ICE ARENA, SW1MM WITH THE CITY'S COM SELF-RELIANT COMMUN SERVICES, COMMERCIA THE NEEDS OF THE RE cr .O/G C Z a&AL)4:c k4 WOULD LIKE THE CITY OF EAGAN SERIOUSLY CONSIDER BUILDING A COMMUNITY CENTER WHICH WOULD HOUSE AllpWILINitaLTI, THIS WOULD BE KEEPING PRENSIVE GUIDE PLAN, TO "DEVELOP AS MUCH OF A ITY AS POSSIBLE WHERIN EMPLOYMENT, RECREATIONAL L SERVICES AND COMMUNITY,FACILITIES FOR MOST OF S IDENTS WILL BE PROVIDED WITHIN THE COMMUNITY." ADDRESS 4a3a? SeA7 c7 1 14 s..,gakquA_ 1Z%- a 04.-0.0014 c.„. .{20: 3.vie 5 J.--hisLy 4 Pltii 'erlied-eS4 3° 6- 5 L 4-§dAVA1le4e, ;157_62 Wt L InYMS 4701 cs.s46L 24' C ud-el)P" /4.1.....e /6W akeAtkti et _a iLl d egi l /704 Ak 2 q 3n_ OZ44444: POI/ALOPat Z.4Nc 40 U;vy\m-Akt_ -&‘n 378'9 N-3.4 cir /9/ e( (c-ve ep. btk D t PHONE NUMBER V5Y V5? 9 tiCci 7 5 Fo 7 5 0 15 l tscgf z qcx 33 1§ 1765 WE THE UNDERSIGNED WOULD LIKE THE CITY OF EAGAN SERIOUSLY CONSIDER THE POSSIBILITY OF BUILDING A COMMUNITY CENTER WHICH WOULD HOUSE AN ICE ARENA, SWIMMING POOL, AND GYMNASIUM. THIS WOULD BE KEEPING WITH THE CITY'S COMPRENSIVE GUIDE PLAN, TO "DEVELOP AS MUCH OF A SELF RELIANT COMMUNITY AS POSSIBLE WHERIN EMPLOYMENT, RECREATIONAL SERVICES, COMMERCIAL SERVICES AND COMMUNITY FACILITIES FOR MOST OF THE NEEDS OF THE RESIDENTS WILL BE PROVIDED WITHIN THE COMMUNITY." NAME ADDRESS g Z ?9 vS 4 jL) q$ 2 /'13 'L _c .s z- it..,r 12zs _.(14,_ 39m kU Y7 e 61 eavL K'-D fe UjL q/9/ U3S 35 C( s Lr. PHONE NUMBER 4s 6g 1- a kDoekz. O -90 _q s S'•c)...2, X12 -7 4 44. 44 1 -3 .Y .A1,1 451 -S3IS 115 2-- 3 5" WE THE UNDERSIGNED WOULD LIKE THE CITY OF EAGAN S THE POSSIBILITY OF BUILDING A COMMUNITY CENTER WH AN ICE ARENA, SWIMMING POOL, AND GYMNASIUM. THIS WITH THE CITY'S COMPRENSIVE GUIDE PLAN, TO "DEVEL SELF- RELIANT COMMUNITY AS POSSIBLE WHERIN EMPLOYM SERVICES, COMMERCIAL SERVICES AND COMMUNITY FACIL THE NEEDS OF THE RESIDENTS WILL BE PROVIDED WITHI NAME ADDRESS /,1-5 go e...0 Lt) 66°13 s w er azh iuz= c__ 1 .3.2 278'6 291. -61 16)( 43a'A6 ;azs":: L,t it a.e4 142 I /3a As 7.3 I 7)- Asa'. V --3P36 kes J g5 V .3L.S I GI�� =102d4 3 5l A 0PEP4 1nJAy A 44.5 cam -co 8 1(L/( �s- 4/ 1_6 7 e-fm �''�r1�`h_ (Z1 -11. 4k( 1 1 1 -1(1 Oolinart:Tr'. E a -606 4A t-5 C73lo1) ef`e V. 6 i32.7oyw ERIOUSLY CONSIDER ICH WOULD HOUSE WOULD BE KEEPING OP AS MUCH OF A ENT, RECREATIONAL ITIES FOR MOST OF N THE COMMUNITY." PHONE NUMBER Ls{ 7 2 fte,/i7J; sz -cDj 1985 0\a,vikot evsi, ak, .14_ v 4 CH ley 2 3300 d a-2-2414 WE THE UNDERSIGNED WOULD LIKE THE CITY OF EAGAN SERIOUSLY CONSIDER THE POSSIBILITY OF BUILDING A COMMUNITY CENTER WHICH WOULD HOUSE AN ICE ARENA, SWIMMING POOL, AND GYMNASIUM. THIS WOULD BE KEEPING WITH THE CITY'S COMPRENSIVE GUIDE PLAN, TO "DEVELOP AS MUCH OF A SELF RELIANT COMMUNITY AS POSSIBLE WHERIN EMPLOYMENT, RECREATIONAL SERVICES, COMMERCIAL SERVICES AND COMMUNITY FACILITIES FOR MOST OF THE NEEDS OF THE RESIDENTS WILL BE PROVIDED WITHIN THE COMMUNITY." I,�AyNt E NAME ADDRESS loo 2o1.) `72 _r Yes y— 7 0 35s�e CJ�d mss' 2 yyV /.�:G yC) y 76 7,5 1 1 clke L� E0. L(5 d- 783 7 C7e Iov& eificS gb i41.6444) j qK J 1 I ,GLt a -t 53.-- 6 a i d J7 c7 tc l� 2-7 ac. 4 E2 323 1 -sz62- 3 1 I ✓-s e I /7 A.5\ ;g.6 y 7 9 /33 PHONE NUMBER 1 -15Y 423 -317k Esc S7 2— 37 r 1 L 5 gA,3- =,--12ZT WE THE UNDERSIGNED WOULD LIKE THE CITY OF EAGAN SERIOUSLY CONSIDER THE POSSIBILITY OF BUILDING A COMMUNITY CENTER WHICH WOULD HOUSE AN ICE ARENA, SWIMMING POOL, AND GYMNASIUM. THIS WOULD BE KEEPING WITH THE CITY'S COMPRENSIVE GUIDE PLAN, TO "DEVELOP AS MUCH OF A SELF RELIANT COMMUNITY AS POSSIBLE WHERIN EMPLOYMENT, RECREATIONAL SERVICES, COMMERCIAL SERVICES AND COMMUNITY FACILITIES FOR MOST OF THE NEEDS OF THE RESIDENTS WILL BE PROVIDED WITHIN THE COMMUNITY." NAME ?wrack) (0 ‘2_ 6r. kv: FR 5J s.AAELLE OtASNAKT yip lg.... .p. rr rrla ADDRESS 1 5 F 454- 32 3`� 3 Yc c'.- tt -(c,s7 j- 1111,,. j 13 z j7- 77s I VVV 3 6(4 a1i( 1 ry 6c Iev PHONE NUMBER &2 -VV 43 zloz-z- brf2pio' ?Anti PIO s.rvcit-Brit 10Lo7 I 1 (21 3 Gt c k I7''3 WE THE UNDERSIGNED WOULD LIKE THE THE POSSIBILITY OF BUILDING A COM AN ICE ARENA, SWIMMING POOL, AND WITH THE CITY'S COMPRENSIVE GUIDE SELF-RELIANT COMMUNITY AS POSSIBL SERVICES, COMMERCIAL SERVICES AND THE NEEDS OF THE RESIDENTS WILL B CITY OF MUNITY C GYMNASIU PLAN, T E WHERIN COMMUNI E PROVID YR YR YR YR YR YR NAME 1 ADDRESS •&i:ce 4-S 9- (2/15 5"5 3505 "aele-coa v,06.40-c 6 c :393:21. CIC9 9.5V 77/ 7 43a 39e 1 14.2.2eaqe_ I 6s, s 365 caw :rs 35 e Pi. EAGAN SERIOUSLY CONSIDER ENTER WHICH WOULD HOUSE M. THIS WOULD BE KEEPING 0 "DEVELOP AS MUCH OF A EMPLOYMENT, RECREATIONAL TY FACILITIES FOR MOST OF ED WITHIN THE COMMUNITY." 41,4 "Ivfr 41 T4q oret 3q31 7i3O -d2/) t 76 (1 /4ckry ciasn-zsanfinzL 211sTi 61 Ic GO5 Win 2/6a-tieskj letelC Si, Go. 4 /23-1615 PHONE NUMBER Tr2- 7 2- WE THE UNDERSIGNED WOULD LIKE THE CITY OF EAGAN SERIOUSLY CONSIDER THE POSSIBILITY OF BUILDING A COMMUNITY CENTER WHICH WOULD HOUSE AN ICE ARENA, SWIMMING POOL, AND GYMNASIUM. THIS WOULD BE KEEPING WITH THE CITY'S COMPRENSIVE GUIDE PLAN, TO "DEVELOP AS MUCH OF A SELF RELIANT COMMUNITY AS POSSIBLE WHERIN EMPLOYMENT, RECREATIONAL SERVICES, COMMERCIAL SERVICES AND COMMUNITY FACILITIES FOR MOST OF THE NEEDS OF THE RESIDENTS WILL BE PROVIDED WITHIN THE COMMUNITY." ADDRESS /d `70 C/49s i (4/ Vsa -doGy /7o a g 4 9 i� (d i/ea Cep. 3505 Dc 5 &9 6 i 1 Z_ /zePig 4 Lksia _;S�j ;:2 Vtik, '/S( -3ti /o ValoV T 1 9 5797 1 c c k PHONE NUMBER 7 L( \s I 61 Vs.. ?P. 1 1 MEMO TO: ADVISORY PARKS AND RECREATION COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: NOVEMBER 3, 1986 RE: PATRICK EAGAN PARK WILLIAM MCCARTHY PARCEL BACKGROUND Many years ago, the City acquired property from Joseph and Lillian McCarthy, for what is now known as Patrick Eagan Park. At the time of that acquisition, a 3.58 acre parcel adjacent to Lexington Avenue, was excluded. This became the home site of the McCarthy's. Mr. Joe McCarthy since passed away and Lillian McCarthy has continued to live in the home. At the time of the initial acquisition, it was the City's intent to acquire that parcel. During the Park System's Plan review, this parcel was again identified as a desirable acquisition. UPDATE The Director of Parks and Recreation has recently been contacted by a representative of the daughter of Lillian McCarthy, inquiring as to the City's continuing interest in acquisition of this parcel. I have responded in the affirmative, based on the history of the City's position. Although the parcel is not officially listed for sale, it appears that this parcel may very well come on the market, or be offered to the City in the near future. FOR ADVISORY COMMISSION ACTION Staff has placed this item on the Agenda for discussion purposes. There is no formal action required. Staff is nevertheless seeking direction and input from the Advisory Commission regarding desirability to continue to pursue acquisition of this parcel. KV /bls MEMO TO: ADVISORY PARKS AND RECREATION COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: NOVEMBER 3, 1986 RE: DESIGN REVIEW /COSTS ESTIMATES SUN SHELTER AND WARMING HOUSE BACKGROUND The architectural firm of Schwartz Webber have done a cost estimate based on the preliminary designs approved by the Advisory Commission at it's October meeting for the Sun Shelter and "warming house" structure. COST ESTIMATES The warming house facility is estimated at $32,340. This is a contracted price, which provides for supervision, excavation and grading for frost footings, concrete base for satellite, door, windows, paint /painting, electrical, roofing, and interior finishing. It does not provide for electrical service to the building. The open shelter is estimated at $10,750. This is broken down at $4,000 for material costs, $2,000 for cement slab, footings and columns, $1,500 for labor /erection costs and $1,600 for excavation and grading. Again, these costs provide the contractor with overhead and profit margins. Based on the past record of job and cost estimating, the Staff is very confident of these figures provided by Schwartz Webber. Staff believes that personnel in the Parks Maintenance Division have the capabilities of constructing the open shelter, as well as the warming house facility. In the case of the open shelter, actual material cost is estimated at $5,180, if the City were to proceed in using it's own forces. In the case of the warming house, a savings of approximately $8,600 could be realized by using department forces for construction. Staff has authorized the firm to proceed with final drawings of these facilities. However, preparation of specificiations will be done by department staff, rather than the architectural firm. The rationale for this decision is that staff believes the specifications used for materials with the current construction program, can be "pulled" and reassembled to cover these much simplier facilities. Therefore, specificiations are not required nor requested from the architect at this time. FOR COMMISSION DISCUSSION The main issues before the Advisory Commission relate to the implementation for these facilities. Commission should help determine if it wishes to contract these facilities out, or allow maintenance staff to complete construction. While maintenance staff are capable of building these facilities, time may not permit as an aggressive schedule of building replacement. Currently, shelter buildings are located at Woodhaven, Well Site, Carnelian, Highview, Lexington, and Pilot Knob Parks. Staff is recommending that Carnelian be selected as the first facility to be replaced. This park will be under redevelopment next year, consequently, a new facility at this location could be tied into this construction program. Commission may wish to consider other sites as well. FOR COMMIISSION ACTION To make a recommendation concerning replacement of warming house facilities. This facility design and construction program to be reviewed for approvals by the City Council. KV /bls BOND FUND SUMMARY AS OF OCTOBER 1986 This is a brief summary statement /status report on the Parks Bond Fund. Because the figures have been rounded off in many instances and there is a considerable amount of work in progress subject to unit changes, this summary should be understood as a rough estimate. Newly- revised cost projections have been prepared for remaining parks work, where possible. These new projections are still "just projections" and subject to final plan reviews and cost estimating. Staff has already added the new cost projections for park shelter building /sun shelters at designated parks which accounts for nearly $200,000 of the increase in project expenditures over original bond projections. BEGINNING FUND BALANCE Less 1984 expenditures Less 1985 expenditures Less 1986 expenditures to date Less 1986 encumbrances $370,306 981,024 559,980 997,700 TOTAL EXPENDITURES ENCUMBRANCES BOND FUND LESS EXPENDITURES ENCUMBRANCES REVENUES Interest earning $462,000 Park site fund transfers LAWCON /LCMR 296,750 Park shelter building 100,000 $396,750 TOTAL REVENUE ADDITIONS BOND FUND BALANCE WITH REVENUE ADDITIONS NEW COST PROJECTIONS In summation, the bond fund appears to be in an excellent position at this. time. Rahn Park, expenditures for park shelter buildings and athletic field lighting, are the three areas in which any significant amount of "overrun" beyond the original bond amount, have occurred. Frankly, it is staff's opinion that the City has provided higher quality parks than might have been projected in 1984, yet stayed within the overall bond budget. Respectfully bmitted, KV /js ector of Parks Recreation $4,3 $2,9 $1,455,900 858,750 $2,314,650 $2,012,000 Nacre General Goat Hill Rahn Northview Trapp Farm City Trails Blue Cross1Blue Shield Burr Oak Carlson Lake Carnelian Cedar Pond Country Home Cinnamon Ridge O'Leary Evergreen Fish Lake Highview Heine Pond Lakeside Lexington Meadowlands Oak Chase Peridot Path Pilot Knob Ridgecliff River Hills South Oaks Walden Heights Wescott Station Woodhaven WinklerlJackson Acquisition Walnut Hill TOTALS *1984 Bond figure BOND REFERENDUM UP -DATE Thru Sept. Encumbered New Revised Prog40 1984 1985 1986 Funds Estimates TOTALS 550 26,183 29,484 42,956 18,000 40,000 $156,623 551 4,164 250,355 16,688 162,257 106,000 539,464 552 102,620 147,895 .30,677 130,084 90,800 502,076 553 125,153 21,846 9,637 79,200 56,000 291,836 554 8,803 206,015 128,173 59,161 99,000 501,152 555 80,0004' 80,000 556 1,806 75,733 48,696 186,000* 312,235 557 8,151 257 101,000 109,408 558 47 46,000* 46,047 559 61 107,000** 107,061 560 3,563 114 75 890 12,362 162,000" 253,929 561 12 25,000 25,012 562 1,515 8,665 37 3,000 13,217 563 10,296 32 2,059 3,000 15,387 564 123 210 19,006 2,000 213,000 234,339 565 10,681 8,460 20,000 39,141 566 46,380 1,220 500 12,000 60,000 567 8,300 3,029 46,000 57,329 568 50,000* 50,000 569 304 46,000 46,304 570 6,561 1,971 8,532 571 7,595 106 75,35U 12,725 48,000 143,783 572 8,050 10,104 12,000 30,154 573 8,950 401 9,351 574 2,520 123 29,962 11,941 81,500* 135,288 575 15,457 45,215 8,506 77,000 146,178 576 6,500 2,358 8,858 577 4,789 29,250 5,288 9,000 48,327 578 37 37 579 150,000* 150,000 580 8,050 2,330 73 12,800 52,000 75,253 581 17 50,000 50,017 582 463 1,908 757 440,000 443,128 583 4,742 115,853 13,705 2,368 40,800 177,468 $370,306 $918,024 $559,980 $997,682 $2,012,100 $4,858,792 41t4. Bond figure and "new" shelter building costs ***Adds Adds new shelter design costs MEMO TO: ADVISORY PARKS AND RECREATION COMMISSION FROM: JOHN VONDELINDE, SUPERINTENDENT OF PARKS DATE: NOVEMBER 3, 1986 RE: PARK MAINTENANCE FORESTRY UPDATE This memo is intended to provide you with a progress report on parks maintenance and forestry activities during the months of September and October, and to highlight major work tasks for the coming winter. PARKS DEPARTMENT Fertilization and weed spraying was accomplished in all 200 acres of the parks system. Over 37,000 pounds of fertilizers were used this fall. Double applications were made at Goat Hill Od Rahn Parks in preparation for use in 1987. Fall aerifieation was completed at those sies which demonstrated the greatest problems with soil compaction, including Rahn Park (new and old), Goat Hill, Walnut Hill, Northview, Oak Chase, and Evergreen Parks. Preparation of the Aglime infields at Goat Hill Park and Rahn Park continued. A considerable amount of manpower has gone into preparing the three baseball fields, and three softballs fields at these sites in. anticipation of use next year. Site grading and fall seeding was accomplished in numerous parks throughout the system, e.g., Fish Lake picnic area, Highview play structure, around bench pads, etc. The building at Oak Chase Park was demolished Grading and seeding was completed. Clean up and site grading around the new tie all at Cedar Pond Park was accomplished. Seeding and sodding for erosion control was also finished. Delivery was taken on forty new waste contain rs placed at.various sites throughout the parks system. Most of the ne parks and athletic sites will have the new containers, as well as a n ber of neighborhood parks. The next time you are out take a look! and removed from the site. New children's play structures were installed at O'Leary Park, and at Pilot Knob Elementary School. The element ry school facility was a cooperative project with Independent School District #197. q New park signs (temporary) were installed at Tropp Farm Park and Fish Lake Park. During the next few months Staff will be researching and making reommendations relative to a comprehensive sign program. The winter months will provide an opportunity to construct many new signs for installation in our parks next spring. In September, the tennis court lighting at Rahn Park was completely rehabilitated. The old fixtures were replaced with new lamps and guards, which should reduce the incidence of vandalism at this site. Installation was accomplished by in -house forces as a meansof reducing re -hab costs. Delivery was also taken on two new portable bo t docks to be used at Fish Lake Park and Trapp Farm Park. New benches were installed at River Hills, 'Leary, South Oaks, Walnut Hills, Meadowlands, and Cedar Pond Parks. Thi rounds out the 1987 bench program with a total of 35 installed! Work began on the development of a comprehensve Equipment /Maintenance Standards Program. Input and enthusiasm dwFing the process has been generated by field and supervisory staff of Parks Maintenance and Forestry Divisions, as well as the City Streets Maintenance Department. More information to follow. FORESTRY Implementation of landscape plantings was fini hed at Ridgecliff and Trapp Farm Parks. A total of 251 trees and 209 shr bs were installed at these two sites. Assistance in the design process a d field planting was given by the Dakota County Vocational Technical Inst tute Horticultural Program. Perhaps, here again, formal recognition should e given to this group by the Parks Department Staff and Commission. Preparation also began on the third DAVTI Fall Project at Cedar Pond Park. This will include the redesign and landscaping of the overlook on thle northeast corner of Cedar Pond. Over 100 Pea shrubs were moved from City nurseries to Lexington Park. These shrubs will be used to provide screening'on the east and south sides of this recreation area. Approximately 25 Overstory trees were planted, at O'Leary Park around the new play structure. Nineteen "Specimen" Red Pine and Austrian Evergreen Park. These trees became avail completion of Chesmire Drive, off of Wilderness Final Phase I transplants were completed at Gcat Hill Park. Forestry staff provided assistance to the landscaping of the Robert Lewis House. This included ordering plant materials, taking delivery, and digging planting holes. G9 Pine trees were moved to able as a result of the Run Drive. The installation of replacement trees at Walnut, Goat Hill, Fish, and Cedar Pond Parks was completed. The fall pruning of trees and shrubs throu hout the park system was accomplished, including the clearing of trail at Blackhawk and Patrick Eagan Parks. Wrapping of new trees was begun in mid Ocotober. The tree wrapping program is necessary in order to prevent winte' sun -scald and frost -crack on newly planted trees i.e., Maples, Aspen's, asswood, etc. Fertilization was also accomplished on all new first time on trees and shrubs in City nurseri Responsibilities for management of compost and brush recycling operations at the City compost site continued. As noted in previous reports the program has proven to be more successful than anticipated, and consequently, has demanded a greater amount of staff time from the forestry division. WORK PROGRAM -PARK /FORESTRY DIVISIONS Development activities in the park system will ontinue into the month of November. A new children's playstucture will be inst� lied at Woodhaven Park replacing the traditional equipment on the Ber 1 Road side of the park. Final clean up work and grading /seeding will l)e made around the new park shelter building at Goat Hill and Trapp Farm Parks. Final preparation of infields at Rahn Park nd Goat Hill Park will be made. The cutting in and installation of the a lime infield of the junior baseball field at Goat Hill Park will be compl ted. Berms will be laid down in the free -skate area in preparation of base ice flooding. Warming houses will also be readied, including the hook -up of propane, furnance checks, and minor corrective details. y planted trees and for the s. The Dakota County Electric Association will (begin the installation of twenty concrete pole security lights in various parks throughout the system. November will also be a month of transition in park maintenance activities. This is the time of year when final preparations are made for the skating and hockey season just around the corner. A temporary trailer will be required at Ridge liff Park. This will be a similar unit to those used in 1986. The new arming house building at Goat Hill will preclude the need for a temporary warming house at this site. i. This year's hockey and free skate program will be similar to the program of last year. A classification system of A B and C priority rinks will be utilized. An agreement has been worked out by the Streets Department regarding winter snowplowing responsibilities. Fortunately, this year the Parks Department will need to furnish only one driver for emergency snowplowing operations. This is in contrast to three or four maintenance workers in previous years. The net result will be increased availability of staff for hockey and free -skate rink maintenance. Similarily, the addition of a second tanker truck this year will enhance our abilities to keep the rinks to a high quality standard, while increasing our time efficiency. In addition, staff is also considering the addition of a Saturday Rink Maintenance Program. This program will likely focus efforts on Class A, and possibly, Class B rinks. In addition to the ongoing rink maintenance activities, there will be other special projects this winter. The implementation of a comprehensive equipment maintenance program will require larger commitments of manpower in this area. Building maintenance will become a higher priority with the addition of shelters at Trapp Farm and Goat Hill Parks. Considerable time will be spent in the construction of park entrance signs. Many of the older neighborhood parks, and of course, newer parks do not currently have park identification signage. Tables and benches will also be constructed in preparation for 1987 needs. Improvements are also slated for the existing Rahn warming house. This will include installation of a new flooring material, accoustical material, water heater, painting, etc. The boulevard tree maintenance program will continue again this winter. Specific details on locations and staff commitments have yet to be determined. 7/ MEMO TO: ADVISORY PARKS RECREATION COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS RECREATION DATE: NOVEMBER 3, 1986 RE: WINTER SKATING PROGRAM /RINK CLASSIFICATION/MAINTENANCE PRIORITIES Because it has been several years since the Commission last reviewed the winter rink maintenance and rinks classification system, stass has prepared this brief memo. For the past several years, all skating sites in the City have been classified "A, B or C pleasure rinks without warming houses are a fourth classification. The basis for the assigned classification is the historical volume of use, size of facility, etc. In practice, the highest classified rinks would be cleared, broomed and flooded first. If weather conditions, i.e. heavy snowfall, do not allow clearing rinks at all sites, residents could at least expect to find the Class "A" sites maintained and open for use. Generally, without snow condition, every rink will be cleared and flooded daily (Monday Friday). The exception is the ponds. RINK CLASSIFICATION A RINKS B RINKS C RINKS PLEASURE RINKS Goat Hill Carnelian Lexington Cedar Pond Rahn Pilot Knob Highview Country Home Well Site Ridgecliff Evergreen Woodhaven Bur Oaks SNOW MAINTENANCE PRIORITIES This winter Parks maintenance staff will spend less time on streets maintenance than in the past. The department looks forward to timely rink maintenance. However, the time of day when a snowfall ends is a factor always to be considered, in that maintenance staff will still act as "back up" to the streets crew in snowplowing. After a 1 -2" snowfall, Parks maintenance crews can give ice rinks normal attention, i.e. sweeping, blowing out and flooding. After a snowfall of 3" or more, considered a "snow emergency efforts will still be made to perform complete maintenance on Class "A" sites, It is unlikely that flooding would occur on "B" or "C" sites when large volumes of snow must be moved, but every effort will be made to at least sweep and blow them out. WARMING HOUSE POLICIES 1. Warming houses are closed when the wind chill is -25 or colder. 70 2. Warming house hours are: School days 4:00 -9:00 P.M. Saturdays school vacation days 10:00 A.M. -9:00 P.M. Sundays Noon -9:00 P.M. Christmas New Year's Eve Days 10:00 A.M. -4:00 P.M. Christmas Day closed 3. Warming houses close when the ice is too soft for skating. SKATING RINK STAFF To date, five (5) of last year's seasonal staff have indicated that they wish to return. Recruitment of new staff has begun; the advertisement is currently in the Dakota County This Week. Postings will be sent to area colleges and high schools this week; interviews will be conducted after November 15. It is premature to assess whether quality rink staff will be difficult to find as was the experience last season. Staff will review other aspects concerning rinks, maintenance, timing and "planning contingencies as well as respond to Commission questions at the meeting on Thursday. Respectfully s ed, Directo —o€ -.Park Recreation KV /js