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11/06/1985 - Advisory Parks & Recreation Commission TENTATIVE AGENDA EAGAN MUNICIPAL CENTER 7:00 P.M. NOVEMBER 6, 1985 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. APPROVAL OF MINUTES FROM OCTOBER 3RD AND SPECIAL MEETING OF OCTOBER 31 1985, AND REVIEW OF MINUTES FROM THE SPECIAL ISSUE COMMITTEE MEETING OF OCTOBER 10TH. 3. PRESENTATION: RALPH CAMPBELL, CABLE ADMINISTRATOR 4. DEVELOPMENT PROPOSALS A. Debra and David Bailey Lot Split B. Town Centre 70 C. Annual PUD Review 5. OLD BUSINESS A. Blackhawk Park (Acquisition) Discussion 6. NEW BUSINESS A. Annual review Parks Dedication Requirements B. Annual Update Park Systems Plan 7. PARKS DEVELOPMENT PROGRAM A. Update Parks Development B. 1986 Work Program C. Report Predesigning Phase Parks Shelter Building 8. OTHER BUSINESS REPORTS A. 1986 Budget B. Fall Recreation Activity Report C. Winter Program Planning D. Volunteer Recognition E. Update: Ohmann Property F. Winter Management Study G. Murr Property Completion of Sale H. Joint Commission Meeting Burnsville, Apple Valley 9. ADJOURNMENT MEMO TO: THE ADVISORY PARKS RECREATION COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS RECREATION DATE: NOVEMBER 4, 1985 SUBJECT: NOVEMBER 7TH ADVISORY COMMISSION FETING Following the call to order of the Commission, approval of minutes of the October 3, 1985, Advisory Parks Recreation meeting and the special meeting of October 31, 1985, is in order. It would also be appropriate to review the minutes from the Special Issues Committee meeting of October 10. The first item on the agenda is a presentation by Mr. Ralph Campbell, Cable Administrator, of the Eagan and Burnsville Cable Commission. His short presentation will bring the Advisory Commission up to date on the activities of the Cable Commission as well as opportunities for Parks Recreation to utilize cable television. There are three items under Development Proposals for Commission review. The first item is for a lot split by Debra and David Bailey. This lot split is proposed to create an additional single family residential lot which would therefore be subject to a park's cash dedication fee. The second item is the Town Centre 70 Addition. Members will recall reviewing this in conjunction with the Town Centre 100 Addition. This preliminary plat is being presented in anticipation of the construction of a retail shopping area including a Rainbow Foods store. This development should be subject to a cash dedication requirement as well as trailways. The third item is an announcement of the meeting of the City Council and Planning Commission for the annual PUD review. Members of the Advisory Commission will be receiving the agenda for this meeting and are invited to attend as observers. The single item under Old Business is a discussion concerning the future of the acquisition of property at Blackhawk Park. Staff has prepared a background memorandum concerning this item; staff is seeking direction. There are two items under New Business. The first is the annual review of the parks dedication requirements and fee schedule. Staff has prepared a separate memorandum outlining this subject matter and is included in the packet. The second item concerns the annual updating of the Parks System Plan. Members will recall that in November of each year, the Commission begins this process through an assignment and review of each section of the systems plan study. Changes are noted; these are reviewed at the December meeting for collation and printing in January. Therefore, it would be appropriate for the Commission members to be assigned specific chapter sections for reviewal in order to begin the updating process. There are three items under the Parks Development Program. The first item is an update and reviewal of the current status of project development by landscape architect /parks planner Steve Sullivan. ADVISORY PARKS RECREATION COMMISSION PAGE 2 The second item is a reviewal of the proposed 1986 work program. Again, a separate memorandum has been prepared to review the various projects that are being proposed for 1986, work associated with those projects and a preliminary time line. The third and final item of the Parks Development Program is the report on the predesigning phase for the park shelter buildings. Included in your packet is the final report prepared by Schwartz -Weber Architects preparatory to the schematic design phase. Members of the City Council have already received this report and are, therefore, aware of its contents. There is no action to be considered with this item by the Advisory Commission other than an expectation that the architects will be meeting with the Commission at its regular meeting in December to review the schematic and building design concepts. There are several items under Other Business and Reports. The Director of Parks Recreation would like to review for the Commission the 1986 Parks Recreation Department budget. Commission members can expect a printed document at a later date. Items two and three are included in the packet and are reports on the fall recreation activities and winter program planning. Staff will briefly comment on these two reports and respond to Commission questions. Item four is a determination of appropriate recognition for volunteer services. The Parks Recreation Department has been a big user of volunteer services of community residents for various programs. For example, most recently are the seven community volunteers who participated in the Halloween Spook Trail. Staff would like to review with the Advisory Commission alternatives to recognize these volunteers who have contributed to this Department and City. Item five is an update on the acquisition of the Ohmann property. Staff is expecting discussion with the attorney for the Ohmann estate as well as a member of the family early in the week. Item six is an informational item for the Advisory Commission concerning approval of the City Council of the Water Management Study. This Water Management Study was initiated by the Engineering Department to ascertain water characteristics and improve management practices for lakes in Eagan. With approval by the Council, City staff will be proceeding with hiring of a consultant to perform this work. There are several other items which staff will bring to the Advisory Commission's attention to update and inform. As always, if you are unable to attend the evening's Commission meeting, please contact our office in advance. Respectf y ubmitted, Ken Vraa Director of Parks Recreation KV /jj SUBJECT TO APPROVAL MINUTES OF A SPECIAL MEETING OF THE SPECIAL ISSUES COMMITTEE ADVISORY PARKS RECREATION COMMISSION EAGAN, MINNESOTA OCTOBER 10, 1985 Members present were Chairman Martin, A. Caponi, S. Masin, and T. Ketcham. Also present was the Director of Parks Recreation, Ken Vraa. The purpose of the meeting was to review the status of the Park Site Fund and the dollars available might be available for park structures for other parks related development. The Director of Parks Recreation reviewed the five —year C.I.P. from 1985 through 1989. It was noted that over $10,000,000 is projected in the C.I.P. which includes acquisition of land parcels through parks dedication. The Director of Parks Recreation provided additional background concerning the development of the C.I.P. indicating that the first years of the C.I.P. were more likely to happen as projected than the last two. There was considerable discussion by the subcommittee concerning funding the magnitude of the C.I.P. It was a consensus of the committee, however that it would be more important to use park site fund dollars to insure that existing parks are developed in existing neighborhoods rather than parks not yet acquired or committed to as part of the park bond fund. In response to a question, the Director of Parks Recreation explained that the first three years of the C.I.P. would be funded primarily through the parks bond fund. Additional dollars would be from existing LAWCON /L.C.M.R. grants and possible submission of a future grant. He also indicated that the park site fund would be obligated to $300,000 of proposed development under the C.I.P. if developed as projected. The Director then went on to explain the current dollars available in the park site fund, obligations encumbered to date, projected income for the remainder of the year, etc. There was considerable discussion by the subcommittee to clarify amounts and proposed development. Member Caponi stated that he felt the Commission should insure that current parks development is adequate and that park site fund be used for acquisition of key parcels before opportunities are lost, particularly Blackhawk Park. Sandy Masin indicated she wanted to insure that current parks are developed properly such as Trapp Farm and Northview. Roger Martin indicated that he felt it was important that the athletic site be acquired and that funding from the park site fund to supplement the bond budget also seemed appropriate. There was discussion of allocating $100,000 for park shelters, $150,000 for athletic site and money for Blackhawk park acquisition. Member Caponi questioned what the subcommittee's report would be to the entire Commission. It was summarized by Chairman Martin that the park site fund can be used for shelter buildings construction, athletic site acquisition and potential Blackhawk Park acquisition contingent on the Director's recommendation concerning LAWCON/L.C.M.R. grants without jeopardizing the fund balance or reserve for special needs. Mr. Martin indicated that he would present a report to the Commission at their next meeting. SUBJECT TO APPR MINUTES OF A SPECIAL MEETING OF THE ADVISORY PARKS RECREATION COMMISSION EAGAN, MINNESOTA OCTOBER 31, 1985 Vice Chairperson Thurston called the Special Meeting to order at 5:10 p.m. to review revisions in the Thomas Lake Project. Parks and Recreation Director Vraa explained to the Commission that the developer.of Thomas Lake Apartments had recently made revisions to the previous plan and the proponent needed Commission review prior to the 11/6/85 City Council Meeting. Director Vraa explained the following revisions: 1. The park boundary is altered exchanging park property at the entrance drive of the apartment for additional parkland within the southeast knoll adjacent to the lake. 2. The grading by the proponent for side slopes which was proposed within the park was revised using a tiered retaining wall thus eliminating any grading within the park boundary. 3. The proposed south storm sewer line is removed eliminating grading and disturbance within the park. 4. The current plan proposes a storm water retention area on park property. Dominium Representative Bob Lux stated the developer would place the trail, as shown on park property, subject to the department's review and staking of alignment. Further, the developer will provide landscaping and restoration in the retaining pond area subject to the standards of the Parks and Recreation Department. MOTION by George Kubik, 2nd Sandy Bertz. Motion for the approval of the park boundary revision per the plan by James R. Hill Inc. dated 6/25/84 and that the developer work with staff regarding the retention pond layout and the development of a detailed landscape plan for mitigation of the visual consequence of the northeast retaining wall and the retention pond. All members approved. Motion to adjourn at 5:50 p.m. j SUBJECT TO APPROVAL MINUTES OF A REGULAR MEETING OF THE ADVISORY PARKS RECREATION COMMISSION EAGAN, MINNESOTA OCTOBER 3, 1985 The meeting was called to order by Chairman Martin at 7:05 p.m. All commission members were present with the exception of Tom Ketcham, who had notified staff he would be unable to attend. Also present were Parks Recreation Director, Ken Vraa; Landscape Architect /Park Planner, Steve Sullivan; Assistant Planner, Jim Sturm; Administrative Assistant, Liz Witt and Parks Intern, Scott Morgan. Two members of the Wilderness Run Park Association were also in attendance. AGENDA Several items were added to other business and on a motion by..Richard Carroll, seconded by Carolyn Thurston, the agenda was approved as amended. All voted in favor. MINUTES OF SEPTEMBER 5, 1985 It was noted that Commission member Kubik was present at the meeting. On a motion by Commission member Bertz, seconded by Masin, the minutes were approved as corrected. The motion carried. DEVELOPMENT PROPOSALS w A. Sunset 10th Randy Borrows The City Council approved the preliminary plat subject to the Advisory Parks Recreation Commission recommendation. Commission member Alt moved, Thurston seconded that there be a trailway along County Road 30. The motion carried. B. Windtree 6th Richardson Properties The City Council approved the proposal. Because there was no trail or land /cash dedication to be considered, no action was taken. The item was informational. C. Norwest 2nd Addition Commission member Fedde moved, Carroll seconded, to accept cash dedication for the Norwest parcel. All voted in favor. OLD BUSINESS There was no old business. NEW BUSINESS A. Rahn Road Trail Engineering Report Director of Parks and Recreation presented the report prepared by the Engineering Department regarding trail construction along Rahn Road south of County Road 30. Director Vraa noted that there is some easement to be 1 Adv. Parks Rec. Comm. C- October 3, 1985 obtained from an old farmstead site. He said the owner has not been contacted regarding such easement, but that work could start anytime after it is obtained. The construction of the trail could be done at anytime or combined with a street improvement project. Chairman Martin wondered if the Rahn trail should be included with the 1 86 projects, with staff completing the necessary lead work in the interim. Commission consensus was to proceed, noting that the trail would benefit the parks to the south. Commission member Masin moved, Kubik seconded, the recommendation to start easement acquisition. The motion carried. B. East Thomas Lake /Wilderness Run Park Association Land Gift Board members Jack Osten and Jerry Norsby of the Wilderness Run Park Association were present to ask the City to accept a gift of approximately five acres. The land in question is contained in two separate parcels. One is Outlet A in the ChesMar 1st Addition and the second is 010 -50 in the Wilderness Run 1st Addition. Director of Parks and Recreation reviewed a prepared memorandum which addressed the proposed gift. The City did not accept the site as part of a park dedication from the original developer, so he transferred it over to the Wilderness Run Park Association in 1978. The Association has been having difficulty collecting increasing tax monies from association members for the last several years as homes have exchanged ownership. Director Vraa continued his review of the parcel(s) and noted that most of the area is dominated by water. There is a small peninsula with many mature oak trees. The City had not accepted a previous offer as the Commission was split on a 3 3 vote in 1980. He stated that reasons not to accept would be the small size, difficulty to access for maintenance purposes and the overabundance of "open— space" passive park land the City already has. He did not know if development could take place on the site. Director Vraa also noted that there are three neighborhood parks in this park service district. He said an on —site inspection of the access shows adjacent land owners have developed the 30' access into "backyard space" making it difficult for maintenance equipment to get into the site. Chairman Martin told the Commission that back in 1980 there was a great deal of concern about liability costs because children were swimming in the lake off the peninsula. There was also concern about the inadequacies of access to the site. The Association representatives noted that the water is not very clean now and it is not used for swimming. Commission member Bertz asked if all association members were in agreement to give the land to the City. The association representative responded that they should be agreeable because they sure complain about having to pay taxes. He was very concerned right now because taxes are due October 15. Commission member Kubik said it is a very scenic site which the City should consider acquiring to set aside for passive open space. There was some discussion about how the two parcels came to be in the configuration they are; and it was suggested there might have been some land swapping at a previous time which was not properly recorded at the County. Commission member Kubik moved, Caponi seconded, to recommend acceptance of the site contingent upon a majority of members of the Park Association's approval, that the maintenance crews can access the site, that the platting of the two parcels was properly recorded and that contiguous property owners Adv. Parks Rec. Comm. October 3, 1985 give written approval. All voted in favor. Commission members expressed appreciation to the association who were directed to work with staff regarding the details. P ARK DEVELOPMENT A. Schwarz Weber Architects Director of Parks and Recreation Vraa introduced Dick Schwarz and the agenda of his presentation. He reminded the Commission that the architect's first responsibility was to determine the appropriateness of using pre- manufactured buildings in relation to the City's program for building needs. Dick Schwarz presented and distributed a preliminary draft of the report on park structures. He asked for comments as he described the various segments of the report. As part of the introduction, Mr. Schwarz emphasized that the plan is about how a building relates to the site, not the actual building itself. He commented on an analysis of site -built building vs. manufactured building and felt the manufactured structure is not cost effective and does not meet the needs for long -term maintenance and heating efficiency. His cost comparisons were as follows: Mfd Site -built structural frame enclosure $77,500 $43,000 foundation and concrete floor 15,000 15,000 doors, windows finishes 12,000 12,000 mechanical 12,500 12,500 electrical 7,500 7,500 architectural fees 7,500 Total $124,500 $97,500 Mr. Schwarz did not consider the manufactured building to be a good investment for Eagan, even though there would be some advantages. There would be a shorter construction period and cost savings would result from "standard" packages. You could "see" what you are buying beforehand. Prepackaged buildings decrease field construction errors and familiarity of assembly may result in time and cost saving. However, there are limitations on design options, the insulation value (R) will be reduced and you could not establish City identity with a prepackaged building. There would be limited selection of structures for specific sites. It would be difficult to repair damage caused by vandals or accident. Plank wall is not economical in rooms such as toilets where hard surface finishes are required. And, there would be no one person responsible for integration of building components, utilities and lighting. There were several questions raised by the Commission which Mr. Schwarz and staff responded. After additional comments and discussion, members agreed that prepackaged buildings would be inappropriate. Mr. Schwarz continued with his presentation. Mr. Schwarz outlined the standard building concepts for all buildings. He reiterated that the structures should complement the site as well as the Eagan Park System as a whole. He said the buildings should be well insulated, durable, vandal resistant, handicap accessible, easy to maintain, etc. He then outlined the space requirements, special features, construction time 3 Adv. Parks Rec Comm. October 3, 1985 frame, and recommended budget on a park by park basis. Trapp Farm park will have the warming house, a pavilion and shelters. Goat Hill and Rahn Parks will have shelters and there will be a central shelter at Northview Park. He noted the original bond figure was $318,000 but more recent estimates are at $430,000. Directer Vraa then reviewed the Bond Fund Budget and indicated that, although the process is not complete, it appears the first contract is coming in under the contract price and perhaps the park buildings shortage could be pulled out of the contingency Line Item or park fund monies generated by the commercial industrial dedication for community parks. He went on to explain the dollar amount available from the first four parks, and the amount that might be needed from the Park Site Fund. It was the concensus of the Commission not to change the architect programs and to go with designed structure. The Special Issues Committee will take a look at the use of park fund monies to supplement the construction budget. Director Vraa said that the next process is the schematic design of the shelters. Commission member Caponi.moved, Bertz seconded to approve the general direction of Phase I as presented by Mr. Schwarz and support movement in the next phase. The motion carried. B. Lighting /Paving Contracts Director Vraa stated that the City Council approved the plan for two hockey rinks and a baseball field at Goat Hill Park and he hopes to have them ready for this winter. He said Vo -Tech is considering the construction of warming houses, but it will probably be a spring project. Director Vraa said that the paving contract was let for the Rahn Park parking lot and trail. He did note that we are behind because of the bad weather this fall. OTHER BUSINESS A. Parks Maintenance Report The Parks Maintenance Report was included in the packet to update Commission members. B. Ridgecliff Park A resident had requested the Commission consider a backboard in connection with the construction of the tennis courts. Director Vraa felt that backboards would be more appropriate in community parks where there are more courts. He did say it was really too early to decide and it could be discussed at the February or March meeting as final plans are prepared. C. Park Planning Cooperative Fagan, Apple Valley and Burnsville Chairman Martin said that he would like the cooperative efforts to continue. Commission member Masin said she would like to tour Apple Valley and Burnsville park buildings and then discuss with those commissions their likes and dislikes of the buildings. Chairman Martin agreed to the suggestion and asked other members to think of other possible agenda items they would like to see addressed. 4 Adv. Parks Rec. Comm. October 3, 1985 D. Platting Process Director Vraa announced that the City Council had approved the lengthening of the platting process thus giving both Commissions and the Council more time to fully review proposals. He felt the Parks Commission would be able to have a better look at some proposals with longer processing. E. gehne House Director Vraa said that he advised the contractor that insulation would not be necessary at this time as the building would primarily be used as a ski chalet. F. Pilot Knob Park School District #197 Director Vraa advised School District 197 that the Parks Department intends to move the hockey rink. He asked school district cooperation in cleaning up the site and doing some seeding or laying of sod where necessary. A meeting is planned with the Superintendent of Schools. G. Burnsville —Eagan Cable Administrator Director Vraa advised the Commission that Cable Administrator Ralph Campbell would like to present a short presentation to the Commission to show how parks and recreation could utilize local programming. Chairman Martin placed Mr. Campbell on the November agenda. H. Athletic Site Director Vraa stated that the surveying had been done on the Ohman parcel to be able to prepare legals. Probate of the will is to be concluded on October 9. He said that two family members have indicated an interest to sell. L Trapp Farm Park Run —Off Into Lake Chairman Martin asked what was happening regarding the correction and funding of erosion caused by Northview Meadows construction. He again stated that the City should not have to pay for the repair work. J. Landscape Policy Chairman Martin requested that staff have the landscape policy on the next agenda if at all possible. K. Special Issues Committee Meeting The Special Issues meeting will meet October 10th at 7 p.m. .x' 5 Adv. Parks Rec. Comm. October 3, 1985 ADJOURNMEN Commission member Kubik moved, Fedde seconded, that the meeting be adjourned. Time of adjournment was 10:10. Dated: Advisory Parks Recreation Secretary 6 CITY OF EAGAN SUBJECT: WAIVER OF PLAT APPLICANT: DAVID DEBRA BAILEY LOCATION: LOT 2, CARLSON ACRES, NEh OF SECTION 28 EXISTING ZONING: R -1, SINGLE FAMILY DATE OF PUBLIC HEARING: OCTOBER 22, 1985 DATE OF REPORT: OCTOBER 15, 1985 REPORTED BY: JIM STURM APPLICATION SUBMITTED: An application has been submitted requesting a Waiver of Plat in order to split 1 lot into 2 separate lots in Carlson Acres south of Diffley Road. COMMENTS: The subject lot has a total of 39,762 sq ft. Parcel A (where existing house is) will become 21,869 sq ft and parcel B will be 17,093 sq ft. The placement of a proposed house on parcel B exceeds all City setback requirements. County Road 30 Diffley Road) will shift somewhat to the north when the improve- ments take place. A secondary service drive will be located south of the new road, close to what is the existing Diffley Road. This service drive will eliminate direct access to the improved Diffley Road and hopefully create a single safer access point. The County has assured City Staff that access to these lots will be provided during the construction process. If approved the Waiver of Plat shall be subject to all applicable ordinances. 'IlOLST4v T LA iy. /v. ErDLE fI ELLS RD; F /AE D.-Pr AOM 8 I ARK y '•�y y a COMM. ROOM- r9�,ay W qo DE L I I ES OPKOrL.19RPRY Eswn a 0./CR/4wR ;',L EAGAN VI DE uFF RERIt 0O 1' MUNICIPAL JI LA. 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MWrY O {IrR{ 1/Y 11.' l0 10•x•11 K1 M A D n r oOT MVf n rrr r {s Ii MILA 11 1x11 RewT. M ■rr1 I L 1 rrr1ISM .l.{. Ittr rat �f� tI41W r•! IY IVro 0 f r ro r rTry Yrlltlr NO Nri 1 M pa 0Y0 4 11 rIn11 A Iaar Orla r•rRl ON IN O rI� 14r I a {sn r NMB L u's BOB BOOK I PAGE L0 I Sl1n. LSYti1�R u W r•cwM Mr•I�Ma•M1�1{�Yt1r ••qI e1� ow "rat EEWI MOL E&L. R .r1 YYY 10.N. INrrr, 4101 W rr1 r.1a Ir1. nLL Ar lal{rnla raYa11LL MOXCT 110 ros •9{e w1 r� Betta v W x11 p.r M II 1•S 1. MlY M/ r IBM NO Nr17 u W nnrrl rY{ rr•M. uLra F K.E 85 e7. 17e 4 1n4� r••w. SHEET I OF 1 �J 1 1 PRELIMINARY PLAT TOWN CENTRE 70 OCTOBER 22, 1985 PAGE 2 ASSESSMENTS: All trunk area related assessments for this proposed development are either levied or pending. This development has fulfilled its trunk area related assessment obligations. CONDITIONS: 1) The applicant shall submit: A) A detailed landscape plan. B) A detailed grading plan with berming. C) A lighting plan showing lumination areas. 2) The building shall be architecturally treated the same on all sides. 3) A Conditional Use Permit will be required for the proposed signage. 4) The applicant shall be responsible for installing a 6" watermain loop for fire protection. The location and layout 'shall be approved by City Staff. 5) The applicant shall dedicate a 20' utility easement over the watermain fire loop and hydrant leads. 6) All applicable standard engineering conditions shall apply. 7) The existing easements shall be vacated prior to final' -?plat approval. CITY OF EAGAN SUBJECT: PRELIMINARY PLAT TOWN CENTER 70 APPLICANT: FEDERAL LAND COMPANY LOCATION: YANKEE AND PILOT KNOB ROADS EXISTING ZONING: CSC (COMMERCIAL SHOPPING CENTER) DATE OF PUBLIC HEARING: OCTOBER 22, 1985 DATE OF REPORT: OCTOBER 17, 1985 REPORTED BY: PLANNING ENGINEERING .The public hearing for the Town Center 70 project containing the Rainbow Foods and strip commercial center will take place at the City Council meeting on Wednesday, November 6, 1985. The subject area will require a replatting to create two separate lots and the vacation of existing easements along Outlot D. This replatting will be subject to the City Engineering require ments /review. The issue of parking stall size should be addressed as the submitted drawings show 9' X 19' interior stalls with the 24' drives required by the City- GRADING/DRAINAGE: The applicant is proposing no changes in the grading of the Second Addition from the grading performed by the applicant on the First Addition. UTILITIES: The installation of sanitary sewer, watermain and services under City Contract 85 -8 will be adequate to serve this proposed development with public utilities. This project is very near completion. STREETS: City Contract 85 -8 also provides for the installation of Town Centre Drive and a 48' wide 9 ton loading capacity City street. City Contract 85 -9 provides for the installation of Denmark Avenue, a 52' wide 9 ton loading capacity City collector street. The City anticipates both streets will be open to traffic by mid November, weather permitting. RIGHT -OF- WAY /EASEMENTS: Right -of -way dedication for Town Centre 70 Drive Denmark Avenue occurred under the previously platted Town Centre 70 Addition. Because the Town Centre 70 Addition plat already exists, the City will require this developer to petition to vacate existing lot line utility and drainage_ easements. The vacation of the existing utility and drainage easements must occur prior to or concurrent with final plat approval. The city will require a 20' wide utility easement over the watermain fire loop yet to be constructed. The dedication of all other easements shall be in accordance with City Code. i YANKEE DOODLE ROAD e l PPPP L• Y' .fi ff�t;• QFFN AREA RESERVED FOR 1111/ Ill FOODS PYLON W FOODS 57.000 •1. ill till 1111L a mau on 1.11 'A m h PAD 'R' PEVE:OPMENT x g 7so s I. s i I I T r I A, I 1 I� y l' E -S� L f Z SITE PLA Fy •w,r KORSUNSKY KRANK MCKSON TOWN CENTRE EAGAN RETAIL ARCHITECTS .mow EAGAN, MNNESOTA L TOWN CENTRE 70 FIRST ADDITION I f1 sa ?.o 00Y ss+ OUTLOT j• s�rl ••�t' '0111 V I u ,w� .,.e• e.n •;r I Lot II r� o.n.,, ti tot I •LOtr 1 r �r, I n f OUT 'OT 0 i y e r i V ounoT c O i i I I .,.e if n•r .,en, ne r I 0 w, ysoo i f•� ter... _i .0;11 I s v.. a,..., a S...i 1.n s« t: 7kj. r+, t J• a�q• I Pi Wl 4*9 �II I I POEeNA VE LAND SURVEYING ON[ {T 2f or t 5"CITS MEMO TO: ADVISORY PARRS PLANNING COMMISSION PARRS AND RECREATION DIRECTOR VRAA FROM: RECREATION SUPERVISOR PETERSON DATE: NOVEMBER 4, 1985 SUBJECT: WINTER PROGRAMS PLANNING Winter programs are being planned in conjunction with the development of the recreation calendar. Numerous "loose ends" remain. However, the identity of activities are taking form. Special Events: The winter weekend on February 7, 8 and 9 will be planned. The sliding party and winter picnic at Trapp Farm Park, as well as the moonlight skiing, will be repeated. A speed skating event will be added at Goat Hill. Once again staff and volunteers will be hosts. A breakfast with Santa is being pursued with McDonalds. It is anticipated that special events will be planned at the nine skating rink sites. Speed skating will be among the new elements tried. Warming Houses: Handbooks will be updated, staff selected and special events planned by mid December. It is hoped that for the organizational staff meeting, the Hennepin County "Service Effectiveness Training Program" tapes can be used. Cross Country Ski lessons are set, as are trips and tours, tots, and dog obedience. Dance lessons will be offered again. League play will be organized in broomball and men's 5 -man and 3- man basketball for late December and early January start of play. And, would you believe, softball will begin in the office in February. Recreation Supervisor DP /dk MEMO TO: ADVISORY PARRS AND RECREATION COMMISSION FROM: KEN VRAA DIRECTOR OF PARRS AND RECREATION DATE: NOVEMBER 4, 1985 SUBJECT: BLACKHAWK PARR ACQUISITION LAWCON LCMR The department staff recently met with Mr. John VonDeLinde, Grants Coordinator for the Department of Economic Development, for the purpose of discussing the department's earlier Lawcon /LCMR grant application for the acquisition of property adjacent to Blackhawk Park. Mr. VonDeLinde shared with me that our grant application was scored very high and was ranked accordingly. His explanation, as before, is simply that our fifth place ranking was not sufficiently high enough to receive funding because of reductions of available Lawcon /LCMR dollars. Again, had there been normal funding applications, the grant would have received some funding. In response to the question as to how the grant application could be made stronger, he responded that only through inclusion of additional development items could the grant be made better. He reiterated that these factors alone may not have necessarily caused the grant to rank any higher, because the main thrust of the grant was for acquisition. There was additional discussion concerning the future of Lawcon /LCMR funding. We also discussed the probability of a successful acquisition grant and a future development grant. It was Mr. VonDeLinde's estimation that the continuation of Federal Lawcon /LCMR funding was likely to continue. However, funding levels remain unpredictable from year to year. He indicated that he felt funding would remain at its current levels for at least an additional fiscal year. He did not foresee the fund being increased to that which was available last year. Alternatives If the Advisory Parks and Recreation Commission and City have a continued interest in the acquisition and development of Blackhawk Park, it appears that the Commission has a limited number'of options to consider. The grant application, as was submitted before, could be resubmitted for the next fiscal year. Whether funding is ultimately received or not would, of course, be subject to the review process and the competition for grant monies from other communities. The cycle for such a grant application for acquisition would begin in May of 1986. Final approval, if received, would not be known until February or March of 1987. This time frame may go well beyond that in which the property is offered and available. A second option would be to purchase the property utilizing parks site acquisition development funds. Funding assistance for the acquisition of the development of the park could then come from Advisory Parks and Recreation Commission November 4, 1985 Page 2 an application for development funding. Although the department has no cost estimates at this time, it appears safe to assume that actual costs would parallel that for Trapp Farm Park, which is in the neighborhood of $500,000. This strategy would insure that the City would at least acquire the property and that if an application for development assistance failed the first year, it could be put off to subsequent years. It is also noted that with development funding, the City has up to three years in which to spend development dollars. To clarify, assuming a development grant application for fiscal 1986, the application would again be submitted in May. The final approvals, if given, would come approximately in February or March of 1987. Consequently, the City would have until 1990 in which to spend those dollars for development. Mr. VonDeLinde commented that this appeared to be the best strategy for funding. Recognizing that development grants have a higher bias in the point systems than acquisition, it was his opinion that the City may well be successful with a grant application. The third alternative to consider is to not acquire any additional property around Blackhawk Lake other than that which is committed through the Blackhawk Park PUD. It is still likely that a grant application for development would be successful at some future date. A grant application at this time would not appear to be successful because the City does not own property as identified in the PUD. The staff will provide additional verbal information concerning the discussion with Mr. VonDeLinde and the various strategies to be considered concerning the Blackhawk Park acquisition /development. For Commission Action The Commission has previously asked that this item be placed on the agen a for review and discussion. The staff is seeking direct 'o from the Advisory Commission concerning this item. Direct r Parks and Recreation KV /dk MEMO TO: ADVISORY PARKS RECREATION COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS RECREATION DATE: NOVEMBER 1, 1985 RE: ANNUAL REVIEW PARKS DEDICATION FEE BACKGROUND: As has been the practice of the Commission for the past five years, the Commission again directed staff to prepare background information for review of the parks dedication fee formula for possible modification. The following information is being presented to the Commission to assist in that evaluation. RECENT HISTORY: In the past five years, park dedication fees were increased in 1982, 1 84 and 1 85. These fees were effective on the first of each calendar year. The approved cash dedication requirements were based on the formula in which the per acre cost of raw land was valued at $10,500 per acre in 1984 and $11,000 per acre in 1985. This yielded dedication fees of $420 per single family unit in 1984 and $440 in 1985. Townhouse units were $348 and $365 respectively while apartments yielded $265 in 1984 and $278 in 1985. The following grid should help members to review the cash dedication equivalents: LAND USE PER ACRE HOUSING TYPE $10,000 $10 $11 111,500 Single family /twin home 400 420 440 460 Multi family 332 348 365 382 Apartment 252 265 278 291 OTHER COMMUNITIES: Again this year, staff contacted other communities regarding any changes in their cash dedication requirements. The results of this random survey indicate four changes have been made. The City of Plymouth, which last raised their parks dedication fees in January of 1983, increased their single family fee to $450 per unit. Their commercial /industrial rate remains at 10% of land, but has raised the cash dedication requirement to $2,500 per acre from $2,200. Plymouth further indicated that they were following the same concept as Eagan by having an annual review process. Their formula calculates density and uses assessed valuation as their determining factor for establishing cash requirements. It might be noted that in the case of Plymouth, their residential rate for parkland dedication escalates with density. For example, development with six units per acre would provide 14% land dedication. Eden Prairie raised its dedication in March of 1984 where it remains today at $400 per single unit and multiple units at $305. An increase is being proposed effective in 1986. It is also noted that the commercial /industrial fee for Eden Prairie is now $2,200 per acre. The City of Lakeville, which had not changed its fees for approximately four years, raised their parks dedication requirements in May of 1985 effective immediately. The current fee structure provides for cash dedication of $375 per single family dwelling, twin home units at $750, and multiple units at $250 per unit plus an additional $75 for each additional bedroom after the first one. As an example, an apartment with two bedrooms would be $325; three bedroom apartments would be $400. Most communities do require 10% land dedication. However, of communities not previously mentioned, many have a "sliding scale" for increasing percentage of land dedication as density increases. Burnsville computes its land dedication requirement times an average cost per acre to determine its dedication. The formula then accounts for densities based on average number of people per type of living unit as well as average land values for a particular type (density). (For additional background information, there are pages in the "Systems Plan reviewing this information.) LAND SALES COMPARISONS: In the past, the Advisory Commission has used land sales as a means to assist them in determining equivalent residential dedication fees. Although there have been a number of developments before this City in the past year and a half, most of these land sales were not completed until late 1984 or were contingent upon plat approval. Consequently, there are not a large number of sales comparisons to review. Staff has selected the following examples, but cautions the Commission that the actual sales price can be affected by the terms of the sale, topography, cost of utilities, etc. A purchase by Federal Land Company of approximately 20 acres on the corner of Cliff and Rahn Roads was at a purchase price of $25,000 per acre. Acquisition of elementary school sites by District 196 amounted to $16,000 per acre for a Deerwood site and $9,000 per acre for the future elementary school /City park on Wescott Road. Eighty acres of property is being offered for sale east of the proposed future high school site and is listed at $7,500 per acre. Based on conversations with area realtors and developers, it appears that the average single family residential market value property is at $10,000 $11,000 per acre. Townhouse type property between $14,000415,000 per acre and higher density multiple development at approximately $25,000 per acre. ADDITIONAL COMMENTS: It appears that Eagan's park dedication fees, at least for single family dwellings, remains on a par with other similar communities. On the other hand, the multiple dwelling unit rate, particularly apartment dwellings appears to be on the low end of most scales. As a comparison once again, a two bedroom apartment unit in Lakeville would generate $325 while Eagan's current rate is $278. While comparisons are difficult to make with other communities, it does appear that there is a larger disparity of rates in the multiple dwelling apartment complex than at any other level. The Commission, while it has been successful with its current formula for deriving parks cash dedication, may wish to consider an alternate formula which takes into consideration "escalating land dedication rates" for higher density developments. While staff does not have a specific proposal in mind, it is brought to the Commission's attention for its consideration. FOR COMMISSION ACTION: The Advisory Commission is to review the information presented, determine if a change in the dedication fee is warranted and the amount of any change if deemed necessary and desirable, and submit its recommendation to the City Council by January 1, 1986. Respectf 11 submitted, Direc or of Parks Recreation KV/ j s MEMO TO: ADVISORY PARKS AND RECREATION COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: OCTOBER 23, 1985 SUBJECT: PRELIMINARY REPORTIOUTLINE 1986 PARKS DEVELOPMENT AND CONSTRUCTION PROGRAM Department staff, in anticipation of next year's construction and development activities, has prepared a preliminary outline of the various projects to be done next year. This outline will enable staff to continue its planning efforts in collecting specific information and data needed yet this fall in preparation of detailed plans, specifications, etc. The information is being presented to the Advisory Parks and Recreation Commission for review and comment and, if necessary, to delete or add projects and parks as may be necessary. It should be noted that this does not detail all the work involved with each specific project, but simply seeks to identify task sites and time frame. Preparatory Time Projects Possible Sites Work Required Frame Spring Parks Grading Contract 5 Parks Completion of November/ Blue Cross/ Topograghic Completion Blue Shield Surveys, of Topos, Quarry Detailed Site Dec.Jan. Meadowland Plans, Spec. Feb. /Park Pilot Knob and Bid Documents. Plans, South Oaks March/ Bidding, May /Start, Sept. 15 Oct. 1 /Con- struction Play Equipment Installation Cedar Pond Play Equipment Design Woodhaven Designs Work /Mar. Pilot Knob/ April, Park School Bid /May, Walnut Hill Install/ Trapp Farm July -Oct. Landscaping Fish Landscaping May June Walnut Hill Plans Completed Sept. Nov. Goat Hill 1986 Trapp Rahn Ridge Cliff Backstops Fence Contract Rahn Athletic Detailed Plans Bid /June, Goat Hill Specifications Construc- Walnut Hill tion /July- August 1 Preparatory Time Projects Possible Sites Work Required Frame Parks Sign Graphics Rahn Athletic All Design Design Goat Hill Specifications Work in Trapp Phases: Walnut Hill Completed Fish by Feb. 1, Northview Construe Bought Locations tion /Mar. April, Insulation/ Spring '86 Tennis Court Construction Ridge Cliff Detailed Plans June /Bid, Walnut Hill Specifications July -Aug. Blue Cross/ Construc- Blue Shield tion Trails Contract Scattered Park Location Grades April -May/ Trail Elevations, Trails Incompletions Detailed Plans Identifi- Spec. Bid cation, Document June /Bid, July /Con- struction Parking Lot Light Contract Trapp Lighting Feb. -Mar./ Goat Hill Standards Standard Rahn Park Defined, Plans Definition, Specifications June /Bid, Contract July -Aug./ Document Construction Security Lights Walnut Hill Negotiations Feb. -Mar./ Fish With Dakota Planning, Oak Chase Electric Assn. Summer /Con- Cedar Pond struction Evergreeen Completion Country Home Others Being Considered Parks Shelter Buildings Trapp Farm Preliminary Jan.Feb. Goat Hill Construction Mar. /Review, Ridge Cliff Design, Reviews Mar.April/ Rahn Approvals by Bid Let, Northview Commission May- Sept.1/ Council Construction 2 Preparatory Time Projects Possible Sites Work Required Frame Hockey Rink Construction Carnelian Grading Design Commission Plan Specifications Review /Feb. Mar., Plans Developed/ Mar.Apr., Construe tion/July- Aug. The staff will be reviewing this initial outline of work projects for 1986 by providing additional information concerning the scope of the projects envisioned. Director of Parks and Recreation KV /dk MEMO TO: ADVISORY PARRS AND RECREATION COMMISSION PARRS AND RECREATION DIRECTOR VRAA FROM: RECREATION SUPERVISOR PETERSON DATE: NOVEMBER 4, 1985 SUBJECT: FALL PROGRAM REPORT Halloween Special Events: The "traditional" Saturday afternoon Halloween Party was attended by 75 2 6 year olds plus their parents. Entertainment was a larger- than -life "human puppet" presenting "011ie McNutt and the Magic Monkey Our "chicken" costume was admired by numerous new "little ones The coup of the fall was the Spook Trail at Woodhaven Park on Halloween night. Approximately 150 youngsters entered the trail. To our knowledge, all returned! Numerous parents accompanied their children and provided positive feedback such as: "Will you do this again next year "My, that was well done," "That was really fun." The investment was approximately $45 and 15 hours of staff time. Numerous 13 17 year olds also participated and were most enthusiastic. The project was a success. Staff wishes to congratulate Scott Morgan on an excellent job and seven community volunteers who helped Scott; Dorothy and Steve with the event. Senior citizens are now meeting twice a month. A core of 50 "regulars" can be identified. The mailing list is to 110 households and growing. Fifty -four seniors came to the flu immunization clinic on September 24. A 6 team Co -Rec Adult Volleyball League is at mid season. Tiny Tots and Dog Obedience continue at their high level of community interest. More and more programs from other agencies are now addressing the pre school child. Tiny Tots Recreational Activities must be kept fresh and alive. Casualties this fall were: Dance Lessons for children, Ski Fitness Lessons and surprisingly the trip to "A Christmas Carol Recreation Supervisor Peterson DP /dk