11/06/1985 - Advisory Parks & Recreation Commission TENTATIVE AGENDA
EAGAN MUNICIPAL CENTER
7:00 P.M.
NOVEMBER 6, 1985
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2. APPROVAL OF MINUTES FROM OCTOBER 3RD AND SPECIAL MEETING OF OCTOBER 31
1985, AND REVIEW OF MINUTES FROM THE SPECIAL ISSUE COMMITTEE MEETING OF
OCTOBER 10TH.
3. PRESENTATION: RALPH CAMPBELL, CABLE ADMINISTRATOR
4. DEVELOPMENT PROPOSALS
A. Debra and David Bailey Lot Split
B. Town Centre 70
C. Annual PUD Review
5. OLD BUSINESS
A. Blackhawk Park (Acquisition) Discussion
6. NEW BUSINESS
A. Annual review Parks Dedication Requirements
B. Annual Update Park Systems Plan
7. PARKS DEVELOPMENT PROGRAM
A. Update Parks Development
B. 1986 Work Program
C. Report Predesigning Phase Parks Shelter Building
8. OTHER BUSINESS REPORTS
A. 1986 Budget
B. Fall Recreation Activity Report
C. Winter Program Planning
D. Volunteer Recognition
E. Update: Ohmann Property
F. Winter Management Study
G. Murr Property Completion of Sale
H. Joint Commission Meeting Burnsville, Apple Valley
9. ADJOURNMENT
MEMO TO: THE ADVISORY PARKS RECREATION COMMISSION
FROM: KEN VRAA, DIRECTOR OF PARKS RECREATION
DATE: NOVEMBER 4, 1985
SUBJECT: NOVEMBER 7TH ADVISORY COMMISSION FETING
Following the call to order of the Commission, approval of minutes of the
October 3, 1985, Advisory Parks Recreation meeting and the special meeting
of October 31, 1985, is in order. It would also be appropriate to review the
minutes from the Special Issues Committee meeting of October 10.
The first item on the agenda is a presentation by Mr. Ralph Campbell, Cable
Administrator, of the Eagan and Burnsville Cable Commission. His short
presentation will bring the Advisory Commission up to date on the activities
of the Cable Commission as well as opportunities for Parks Recreation to
utilize cable television.
There are three items under Development Proposals for Commission review. The
first item is for a lot split by Debra and David Bailey. This lot split is
proposed to create an additional single family residential lot which would
therefore be subject to a park's cash dedication fee.
The second item is the Town Centre 70 Addition. Members will recall reviewing
this in conjunction with the Town Centre 100 Addition. This preliminary plat
is being presented in anticipation of the construction of a retail shopping
area including a Rainbow Foods store. This development should be subject to a
cash dedication requirement as well as trailways.
The third item is an announcement of the meeting of the City Council and
Planning Commission for the annual PUD review. Members of the Advisory
Commission will be receiving the agenda for this meeting and are invited to
attend as observers.
The single item under Old Business is a discussion concerning the future of
the acquisition of property at Blackhawk Park. Staff has prepared a
background memorandum concerning this item; staff is seeking direction.
There are two items under New Business. The first is the annual review of the
parks dedication requirements and fee schedule. Staff has prepared a separate
memorandum outlining this subject matter and is included in the packet.
The second item concerns the annual updating of the Parks System Plan.
Members will recall that in November of each year, the Commission begins this
process through an assignment and review of each section of the systems plan
study. Changes are noted; these are reviewed at the December meeting for
collation and printing in January. Therefore, it would be appropriate for the
Commission members to be assigned specific chapter sections for reviewal in
order to begin the updating process.
There are three items under the Parks Development Program. The first item is
an update and reviewal of the current status of project development by
landscape architect /parks planner Steve Sullivan.
ADVISORY PARKS RECREATION COMMISSION PAGE 2
The second item is a reviewal of the proposed 1986 work program. Again, a
separate memorandum has been prepared to review the various projects that are
being proposed for 1986, work associated with those projects and a preliminary
time line.
The third and final item of the Parks Development Program is the report on the
predesigning phase for the park shelter buildings. Included in your packet is
the final report prepared by Schwartz -Weber Architects preparatory to the
schematic design phase. Members of the City Council have already received
this report and are, therefore, aware of its contents. There is no action to
be considered with this item by the Advisory Commission other than an
expectation that the architects will be meeting with the Commission at its
regular meeting in December to review the schematic and building design
concepts.
There are several items under Other Business and Reports. The Director of
Parks Recreation would like to review for the Commission the 1986 Parks
Recreation Department budget. Commission members can expect a printed
document at a later date.
Items two and three are included in the packet and are reports on the fall
recreation activities and winter program planning. Staff will briefly comment
on these two reports and respond to Commission questions.
Item four is a determination of appropriate recognition for volunteer
services. The Parks Recreation Department has been a big user of volunteer
services of community residents for various programs. For example, most
recently are the seven community volunteers who participated in the Halloween
Spook Trail. Staff would like to review with the Advisory Commission
alternatives to recognize these volunteers who have contributed to this
Department and City.
Item five is an update on the acquisition of the Ohmann property. Staff is
expecting discussion with the attorney for the Ohmann estate as well as a
member of the family early in the week.
Item six is an informational item for the Advisory Commission concerning
approval of the City Council of the Water Management Study. This Water
Management Study was initiated by the Engineering Department to ascertain
water characteristics and improve management practices for lakes in Eagan.
With approval by the Council, City staff will be proceeding with hiring of a
consultant to perform this work.
There are several other items which staff will bring to the Advisory
Commission's attention to update and inform.
As always, if you are unable to attend the evening's Commission meeting,
please contact our office in advance.
Respectf y ubmitted,
Ken Vraa
Director of Parks Recreation
KV /jj
SUBJECT TO APPROVAL
MINUTES OF A SPECIAL MEETING OF THE
SPECIAL ISSUES COMMITTEE
ADVISORY PARKS RECREATION COMMISSION
EAGAN, MINNESOTA
OCTOBER 10, 1985
Members present were Chairman Martin, A. Caponi, S. Masin, and T. Ketcham.
Also present was the Director of Parks Recreation, Ken Vraa.
The purpose of the meeting was to review the status of the Park Site Fund and
the dollars available might be available for park structures for other parks
related development.
The Director of Parks Recreation reviewed the five —year C.I.P. from 1985
through 1989. It was noted that over $10,000,000 is projected in the C.I.P.
which includes acquisition of land parcels through parks dedication. The
Director of Parks Recreation provided additional background concerning the
development of the C.I.P. indicating that the first years of the C.I.P. were
more likely to happen as projected than the last two.
There was considerable discussion by the subcommittee concerning funding the
magnitude of the C.I.P. It was a consensus of the committee, however that it
would be more important to use park site fund dollars to insure that existing
parks are developed in existing neighborhoods rather than parks not yet
acquired or committed to as part of the park bond fund.
In response to a question, the Director of Parks Recreation explained that
the first three years of the C.I.P. would be funded primarily through the
parks bond fund. Additional dollars would be from existing LAWCON /L.C.M.R.
grants and possible submission of a future grant. He also indicated that the
park site fund would be obligated to $300,000 of proposed development under
the C.I.P. if developed as projected. The Director then went on to explain
the current dollars available in the park site fund, obligations encumbered to
date, projected income for the remainder of the year, etc. There was
considerable discussion by the subcommittee to clarify amounts and proposed
development.
Member Caponi stated that he felt the Commission should insure that current
parks development is adequate and that park site fund be used for acquisition
of key parcels before opportunities are lost, particularly Blackhawk Park.
Sandy Masin indicated she wanted to insure that current parks are developed
properly such as Trapp Farm and Northview. Roger Martin indicated that he
felt it was important that the athletic site be acquired and that funding from
the park site fund to supplement the bond budget also seemed appropriate.
There was discussion of allocating $100,000 for park shelters, $150,000 for
athletic site and money for Blackhawk park acquisition. Member Caponi
questioned what the subcommittee's report would be to the entire Commission.
It was summarized by Chairman Martin that the park site fund can be used for
shelter buildings construction, athletic site acquisition and potential
Blackhawk Park acquisition contingent on the Director's recommendation
concerning LAWCON/L.C.M.R. grants without jeopardizing the fund balance or
reserve for special needs. Mr. Martin indicated that he would present a
report to the Commission at their next meeting.
SUBJECT TO APPR
MINUTES OF A SPECIAL MEETING OF THE
ADVISORY PARKS RECREATION COMMISSION
EAGAN, MINNESOTA
OCTOBER 31, 1985
Vice Chairperson Thurston called the Special Meeting to order at
5:10 p.m. to review revisions in the Thomas Lake Project.
Parks and Recreation Director Vraa explained to the Commission that
the developer.of Thomas Lake Apartments had recently made revisions
to the previous plan and the proponent needed Commission review
prior to the 11/6/85 City Council Meeting. Director Vraa explained
the following revisions:
1. The park boundary is altered exchanging park property at the
entrance drive of the apartment for additional parkland within
the southeast knoll adjacent to the lake.
2. The grading by the proponent for side slopes which was proposed
within the park was revised using a tiered retaining wall thus
eliminating any grading within the park boundary.
3. The proposed south storm sewer line is removed eliminating
grading and disturbance within the park.
4. The current plan proposes a storm water retention area on park
property.
Dominium Representative Bob Lux stated the developer would place the
trail, as shown on park property, subject to the department's review
and staking of alignment. Further, the developer will provide
landscaping and restoration in the retaining pond area subject to
the standards of the Parks and Recreation Department.
MOTION by George Kubik, 2nd Sandy Bertz.
Motion for the approval of the park boundary revision per the plan
by James R. Hill Inc. dated 6/25/84 and that the developer work
with staff regarding the retention pond layout and the development
of a detailed landscape plan for mitigation of the visual
consequence of the northeast retaining wall and the retention pond.
All members approved.
Motion to adjourn at 5:50 p.m.
j
SUBJECT TO APPROVAL
MINUTES OF A REGULAR MEETING OF THE
ADVISORY PARKS RECREATION COMMISSION
EAGAN, MINNESOTA
OCTOBER 3, 1985
The meeting was called to order by Chairman Martin at 7:05 p.m. All
commission members were present with the exception of Tom Ketcham, who had
notified staff he would be unable to attend. Also present were Parks
Recreation Director, Ken Vraa; Landscape Architect /Park Planner, Steve
Sullivan; Assistant Planner, Jim Sturm; Administrative Assistant, Liz Witt and
Parks Intern, Scott Morgan. Two members of the Wilderness Run Park
Association were also in attendance.
AGENDA
Several items were added to other business and on a motion by..Richard Carroll,
seconded by Carolyn Thurston, the agenda was approved as amended. All voted
in favor.
MINUTES OF SEPTEMBER 5, 1985
It was noted that Commission member Kubik was present at the meeting. On a
motion by Commission member Bertz, seconded by Masin, the minutes were
approved as corrected. The motion carried.
DEVELOPMENT PROPOSALS
w
A. Sunset 10th Randy Borrows
The City Council approved the preliminary plat subject to the Advisory Parks
Recreation Commission recommendation. Commission member Alt moved, Thurston
seconded that there be a trailway along County Road 30. The motion carried.
B. Windtree 6th Richardson Properties
The City Council approved the proposal. Because there was no trail or
land /cash dedication to be considered, no action was taken. The item was
informational.
C. Norwest 2nd Addition
Commission member Fedde moved, Carroll seconded, to accept cash dedication for
the Norwest parcel. All voted in favor.
OLD BUSINESS
There was no old business.
NEW BUSINESS
A. Rahn Road Trail Engineering Report
Director of Parks and Recreation presented the report prepared by the
Engineering Department regarding trail construction along Rahn Road south of
County Road 30. Director Vraa noted that there is some easement to be
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Adv. Parks Rec. Comm.
C-
October 3, 1985
obtained from an old farmstead site. He said the owner has not been contacted
regarding such easement, but that work could start anytime after it is
obtained. The construction of the trail could be done at anytime or combined
with a street improvement project. Chairman Martin wondered if the Rahn trail
should be included with the 1 86 projects, with staff completing the necessary
lead work in the interim. Commission consensus was to proceed, noting that
the trail would benefit the parks to the south. Commission member Masin
moved, Kubik seconded, the recommendation to start easement acquisition. The
motion carried.
B. East Thomas Lake /Wilderness Run Park Association Land Gift
Board members Jack Osten and Jerry Norsby of the Wilderness Run Park
Association were present to ask the City to accept a gift of approximately
five acres. The land in question is contained in two separate parcels. One
is Outlet A in the ChesMar 1st Addition and the second is 010 -50 in the
Wilderness Run 1st Addition. Director of Parks and Recreation reviewed a
prepared memorandum which addressed the proposed gift.
The City did not accept the site as part of a park dedication from the
original developer, so he transferred it over to the Wilderness Run Park
Association in 1978. The Association has been having difficulty collecting
increasing tax monies from association members for the last several years as
homes have exchanged ownership. Director Vraa continued his review of the
parcel(s) and noted that most of the area is dominated by water. There is a
small peninsula with many mature oak trees. The City had not accepted a
previous offer as the Commission was split on a 3 3 vote in 1980. He stated
that reasons not to accept would be the small size, difficulty to access for
maintenance purposes and the overabundance of "open— space" passive park land
the City already has. He did not know if development could take place on the
site. Director Vraa also noted that there are three neighborhood parks in
this park service district. He said an on —site inspection of the access shows
adjacent land owners have developed the 30' access into "backyard space"
making it difficult for maintenance equipment to get into the site.
Chairman Martin told the Commission that back in 1980 there was a great deal
of concern about liability costs because children were swimming in the lake
off the peninsula. There was also concern about the inadequacies of access to
the site. The Association representatives noted that the water is not very
clean now and it is not used for swimming. Commission member Bertz asked if
all association members were in agreement to give the land to the City. The
association representative responded that they should be agreeable because
they sure complain about having to pay taxes. He was very concerned right now
because taxes are due October 15. Commission member Kubik said it is a very
scenic site which the City should consider acquiring to set aside for passive
open space. There was some discussion about how the two parcels came to be in
the configuration they are; and it was suggested there might have been some
land swapping at a previous time which was not properly recorded at the
County.
Commission member Kubik moved, Caponi seconded, to recommend acceptance of the
site contingent upon a majority of members of the Park Association's approval,
that the maintenance crews can access the site, that the platting of the two
parcels was properly recorded and that contiguous property owners
Adv. Parks Rec. Comm.
October 3, 1985
give written approval. All voted in favor. Commission members expressed
appreciation to the association who were directed to work with staff regarding
the details.
P ARK DEVELOPMENT
A. Schwarz Weber Architects
Director of Parks and Recreation Vraa introduced Dick Schwarz and the agenda
of his presentation. He reminded the Commission that the architect's first
responsibility was to determine the appropriateness of using pre- manufactured
buildings in relation to the City's program for building needs. Dick Schwarz
presented and distributed a preliminary draft of the report on park
structures. He asked for comments as he described the various segments of the
report. As part of the introduction, Mr. Schwarz emphasized that the plan is
about how a building relates to the site, not the actual building itself. He
commented on an analysis of site -built building vs. manufactured building and
felt the manufactured structure is not cost effective and does not meet the
needs for long -term maintenance and heating efficiency. His cost comparisons
were as follows:
Mfd Site -built
structural frame enclosure $77,500 $43,000
foundation and concrete floor 15,000 15,000
doors, windows finishes 12,000 12,000
mechanical 12,500 12,500
electrical 7,500 7,500
architectural fees 7,500
Total $124,500 $97,500
Mr. Schwarz did not consider the manufactured building to be a good investment
for Eagan, even though there would be some advantages. There would be a
shorter construction period and cost savings would result from "standard"
packages. You could "see" what you are buying beforehand. Prepackaged
buildings decrease field construction errors and familiarity of assembly may
result in time and cost saving. However, there are limitations on design
options, the insulation value (R) will be reduced and you could not establish
City identity with a prepackaged building. There would be limited selection
of structures for specific sites. It would be difficult to repair damage
caused by vandals or accident. Plank wall is not economical in rooms such as
toilets where hard surface finishes are required. And, there would be no one
person responsible for integration of building components, utilities and
lighting. There were several questions raised by the Commission which Mr.
Schwarz and staff responded. After additional comments and discussion,
members agreed that prepackaged buildings would be inappropriate. Mr. Schwarz
continued with his presentation.
Mr. Schwarz outlined the standard building concepts for all buildings. He
reiterated that the structures should complement the site as well as the Eagan
Park System as a whole. He said the buildings should be well insulated,
durable, vandal resistant, handicap accessible, easy to maintain, etc. He
then outlined the space requirements, special features, construction time
3
Adv. Parks Rec Comm.
October 3, 1985
frame, and recommended budget on a park by park basis. Trapp Farm park will
have the warming house, a pavilion and shelters. Goat Hill and Rahn Parks
will have shelters and there will be a central shelter at Northview Park. He
noted the original bond figure was $318,000 but more recent estimates are at
$430,000.
Directer Vraa then reviewed the Bond Fund Budget and indicated that, although
the process is not complete, it appears the first contract is coming in under
the contract price and perhaps the park buildings shortage could be pulled out
of the contingency Line Item or park fund monies generated by the commercial
industrial dedication for community parks. He went on to explain the dollar
amount available from the first four parks, and the amount that might be
needed from the Park Site Fund. It was the concensus of the Commission not to
change the architect programs and to go with designed structure. The Special
Issues Committee will take a look at the use of park fund monies to supplement
the construction budget. Director Vraa said that the next process is the
schematic design of the shelters. Commission member Caponi.moved, Bertz
seconded to approve the general direction of Phase I as presented by Mr.
Schwarz and support movement in the next phase. The motion carried.
B. Lighting /Paving Contracts
Director Vraa stated that the City Council approved the plan for two hockey
rinks and a baseball field at Goat Hill Park and he hopes to have them ready
for this winter. He said Vo -Tech is considering the construction of warming
houses, but it will probably be a spring project. Director Vraa said that the
paving contract was let for the Rahn Park parking lot and trail. He did note
that we are behind because of the bad weather this fall.
OTHER BUSINESS
A. Parks Maintenance Report
The Parks Maintenance Report was included in the packet to update Commission
members.
B. Ridgecliff Park
A resident had requested the Commission consider a backboard in connection
with the construction of the tennis courts. Director Vraa felt that
backboards would be more appropriate in community parks where there are more
courts. He did say it was really too early to decide and it could be
discussed at the February or March meeting as final plans are prepared.
C. Park Planning Cooperative Fagan, Apple Valley and Burnsville
Chairman Martin said that he would like the cooperative efforts to continue.
Commission member Masin said she would like to tour Apple Valley and
Burnsville park buildings and then discuss with those commissions their likes
and dislikes of the buildings. Chairman Martin agreed to the suggestion and
asked other members to think of other possible agenda items they would like to
see addressed.
4
Adv. Parks Rec. Comm.
October 3, 1985
D. Platting Process
Director Vraa announced that the City Council had approved the lengthening of
the platting process thus giving both Commissions and the Council more time to
fully review proposals. He felt the Parks Commission would be able to have a
better look at some proposals with longer processing.
E. gehne House
Director Vraa said that he advised the contractor that insulation would not be
necessary at this time as the building would primarily be used as a ski
chalet.
F. Pilot Knob Park School District #197
Director Vraa advised School District 197 that the Parks Department intends to
move the hockey rink. He asked school district cooperation in cleaning up the
site and doing some seeding or laying of sod where necessary. A meeting is
planned with the Superintendent of Schools.
G. Burnsville —Eagan Cable Administrator
Director Vraa advised the Commission that Cable Administrator Ralph Campbell
would like to present a short presentation to the Commission to show how parks
and recreation could utilize local programming. Chairman Martin placed Mr.
Campbell on the November agenda.
H. Athletic Site
Director Vraa stated that the surveying had been done on the Ohman parcel to
be able to prepare legals. Probate of the will is to be concluded on October
9. He said that two family members have indicated an interest to sell.
L Trapp Farm Park Run —Off Into Lake
Chairman Martin asked what was happening regarding the correction and funding
of erosion caused by Northview Meadows construction. He again stated that the
City should not have to pay for the repair work.
J. Landscape Policy
Chairman Martin requested that staff have the landscape policy on the next
agenda if at all possible.
K. Special Issues Committee Meeting
The Special Issues meeting will meet October 10th at 7 p.m.
.x'
5
Adv. Parks Rec. Comm.
October 3, 1985
ADJOURNMEN
Commission member Kubik moved, Fedde seconded, that the meeting be adjourned.
Time of adjournment was 10:10.
Dated:
Advisory Parks Recreation Secretary
6
CITY OF EAGAN
SUBJECT: WAIVER OF PLAT
APPLICANT: DAVID DEBRA BAILEY
LOCATION: LOT 2, CARLSON ACRES, NEh OF SECTION 28
EXISTING ZONING: R -1, SINGLE FAMILY
DATE OF PUBLIC HEARING: OCTOBER 22, 1985
DATE OF REPORT: OCTOBER 15, 1985
REPORTED BY: JIM STURM
APPLICATION SUBMITTED: An application has been submitted requesting
a Waiver of Plat in order to split 1 lot into 2 separate lots
in Carlson Acres south of Diffley Road.
COMMENTS: The subject lot has a total of 39,762 sq ft. Parcel
A (where existing house is) will become 21,869 sq ft and parcel
B will be 17,093 sq ft. The placement of a proposed house on
parcel B exceeds all City setback requirements. County Road
30 Diffley Road) will shift somewhat to the north when the improve-
ments take place. A secondary service drive will be located
south of the new road, close to what is the existing Diffley
Road. This service drive will eliminate direct access to the
improved Diffley Road and hopefully create a single safer access
point. The County has assured City Staff that access to these
lots will be provided during the construction process.
If approved the Waiver of Plat shall be subject to all applicable
ordinances.
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PRELIMINARY PLAT TOWN CENTRE 70
OCTOBER 22, 1985
PAGE 2
ASSESSMENTS: All trunk area related assessments for this proposed
development are either levied or pending. This development has
fulfilled its trunk area related assessment obligations.
CONDITIONS:
1) The applicant shall submit:
A) A detailed landscape plan.
B) A detailed grading plan with berming.
C) A lighting plan showing lumination areas.
2) The building shall be architecturally treated the same on
all sides.
3) A Conditional Use Permit will be required for the proposed
signage.
4) The applicant shall be responsible for installing a 6" watermain
loop for fire protection. The location and layout 'shall
be approved by City Staff.
5) The applicant shall dedicate a 20' utility easement over
the watermain fire loop and hydrant leads.
6) All applicable standard engineering conditions shall apply.
7) The existing easements shall be vacated prior to final' -?plat
approval.
CITY OF EAGAN
SUBJECT: PRELIMINARY PLAT TOWN CENTER 70
APPLICANT: FEDERAL LAND COMPANY
LOCATION: YANKEE AND PILOT KNOB ROADS
EXISTING ZONING: CSC (COMMERCIAL SHOPPING CENTER)
DATE OF PUBLIC HEARING: OCTOBER 22, 1985
DATE OF REPORT: OCTOBER 17, 1985
REPORTED BY: PLANNING ENGINEERING
.The public hearing for the Town Center 70 project containing
the Rainbow Foods and strip commercial center will take place
at the City Council meeting on Wednesday, November 6, 1985.
The subject area will require a replatting to create two separate
lots and the vacation of existing easements along Outlot D.
This replatting will be subject to the City Engineering require
ments /review. The issue of parking stall size should be addressed
as the submitted drawings show 9' X 19' interior stalls with
the 24' drives required by the City-
GRADING/DRAINAGE: The applicant is proposing no changes in the
grading of the Second Addition from the grading performed by
the applicant on the First Addition.
UTILITIES: The installation of sanitary sewer, watermain and
services under City Contract 85 -8 will be adequate to serve
this proposed development with public utilities. This project
is very near completion.
STREETS: City Contract 85 -8 also provides for the installation
of Town Centre Drive and a 48' wide 9 ton loading capacity City
street. City Contract 85 -9 provides for the installation of
Denmark Avenue, a 52' wide 9 ton loading capacity City collector
street.
The City anticipates both streets will be open to traffic by
mid November, weather permitting.
RIGHT -OF- WAY /EASEMENTS: Right -of -way dedication for Town Centre
70 Drive Denmark Avenue occurred under the previously platted
Town Centre 70 Addition. Because the Town Centre 70 Addition
plat already exists, the City will require this developer to
petition to vacate existing lot line utility and drainage_ easements.
The vacation of the existing utility and drainage easements must
occur prior to or concurrent with final plat approval.
The city will require a 20' wide utility easement over the watermain
fire loop yet to be constructed. The dedication of all other
easements shall be in accordance with City Code.
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MEMO TO: ADVISORY PARRS PLANNING COMMISSION
PARRS AND RECREATION DIRECTOR VRAA
FROM: RECREATION SUPERVISOR PETERSON
DATE: NOVEMBER 4, 1985
SUBJECT: WINTER PROGRAMS PLANNING
Winter programs are being planned in conjunction with the
development of the recreation calendar. Numerous "loose ends"
remain. However, the identity of activities are taking form.
Special Events:
The winter weekend on February 7, 8 and 9 will be planned. The
sliding party and winter picnic at Trapp Farm Park, as well as
the moonlight skiing, will be repeated. A speed skating event
will be added at Goat Hill. Once again staff and volunteers will
be hosts.
A breakfast with Santa is being pursued with McDonalds.
It is anticipated that special events will be planned at the nine
skating rink sites. Speed skating will be among the new elements
tried.
Warming Houses:
Handbooks will be updated, staff selected and special events
planned by mid December. It is hoped that for the organizational
staff meeting, the Hennepin County "Service Effectiveness
Training Program" tapes can be used.
Cross Country Ski lessons are set, as are trips and tours, tots,
and dog obedience. Dance lessons will be offered again.
League play will be organized in broomball and men's 5 -man and 3-
man basketball for late December and early January start of play.
And, would you believe, softball will begin in the office in
February.
Recreation Supervisor
DP /dk
MEMO TO: ADVISORY PARRS AND RECREATION COMMISSION
FROM: KEN VRAA DIRECTOR OF PARRS AND RECREATION
DATE: NOVEMBER 4, 1985
SUBJECT: BLACKHAWK PARR ACQUISITION LAWCON LCMR
The department staff recently met with Mr. John VonDeLinde,
Grants Coordinator for the Department of Economic Development,
for the purpose of discussing the department's earlier
Lawcon /LCMR grant application for the acquisition of property
adjacent to Blackhawk Park.
Mr. VonDeLinde shared with me that our grant application was
scored very high and was ranked accordingly. His explanation, as
before, is simply that our fifth place ranking was not
sufficiently high enough to receive funding because of reductions
of available Lawcon /LCMR dollars. Again, had there been normal
funding applications, the grant would have received some funding.
In response to the question as to how the grant application could
be made stronger, he responded that only through inclusion of
additional development items could the grant be made better. He
reiterated that these factors alone may not have necessarily
caused the grant to rank any higher, because the main thrust of
the grant was for acquisition.
There was additional discussion concerning the future of
Lawcon /LCMR funding. We also discussed the probability of a
successful acquisition grant and a future development grant.
It was Mr. VonDeLinde's estimation that the continuation of
Federal Lawcon /LCMR funding was likely to continue. However,
funding levels remain unpredictable from year to year. He
indicated that he felt funding would remain at its current levels
for at least an additional fiscal year. He did not foresee the
fund being increased to that which was available last year.
Alternatives
If the Advisory Parks and Recreation Commission and City have a
continued interest in the acquisition and development of
Blackhawk Park, it appears that the Commission has a limited
number'of options to consider. The grant application, as was
submitted before, could be resubmitted for the next fiscal year.
Whether funding is ultimately received or not would, of course,
be subject to the review process and the competition for grant
monies from other communities. The cycle for such a grant
application for acquisition would begin in May of 1986. Final
approval, if received, would not be known until February or March
of 1987. This time frame may go well beyond that in which the
property is offered and available.
A second option would be to purchase the property utilizing parks
site acquisition development funds. Funding assistance for the
acquisition of the development of the park could then come from
Advisory Parks and Recreation Commission
November 4, 1985
Page 2
an application for development funding. Although the department
has no cost estimates at this time, it appears safe to assume
that actual costs would parallel that for Trapp Farm Park, which
is in the neighborhood of $500,000.
This strategy would insure that the City would at least acquire
the property and that if an application for development
assistance failed the first year, it could be put off to
subsequent years. It is also noted that with development
funding, the City has up to three years in which to spend
development dollars. To clarify, assuming a development grant
application for fiscal 1986, the application would again
be submitted in May. The final approvals, if given, would come
approximately in February or March of 1987. Consequently, the
City would have until 1990 in which to spend those dollars for
development. Mr. VonDeLinde commented that this appeared to be
the best strategy for funding. Recognizing that development
grants have a higher bias in the point systems than acquisition,
it was his opinion that the City may well be successful with a
grant application.
The third alternative to consider is to not acquire any
additional property around Blackhawk Lake other than that which
is committed through the Blackhawk Park PUD. It is still likely
that a grant application for development would be successful at
some future date. A grant application at this time would not
appear to be successful because the City does not own property as
identified in the PUD. The staff will provide additional verbal
information concerning the discussion with Mr. VonDeLinde and the
various strategies to be considered concerning the Blackhawk Park
acquisition /development.
For Commission Action
The Commission has previously asked that this item be placed on
the agen a for review and discussion. The staff is seeking
direct 'o from the Advisory Commission concerning this item.
Direct r Parks and Recreation
KV /dk
MEMO TO: ADVISORY PARKS RECREATION COMMISSION
FROM: KEN VRAA, DIRECTOR OF PARKS RECREATION
DATE: NOVEMBER 1, 1985
RE: ANNUAL REVIEW PARKS DEDICATION FEE
BACKGROUND:
As has been the practice of the Commission for the past five years, the
Commission again directed staff to prepare background information for review
of the parks dedication fee formula for possible modification. The following
information is being presented to the Commission to assist in that evaluation.
RECENT HISTORY:
In the past five years, park dedication fees were increased in 1982, 1 84 and
1 85. These fees were effective on the first of each calendar year. The
approved cash dedication requirements were based on the formula in which the
per acre cost of raw land was valued at $10,500 per acre in 1984 and $11,000
per acre in 1985. This yielded dedication fees of $420 per single family unit
in 1984 and $440 in 1985. Townhouse units were $348 and $365 respectively
while apartments yielded $265 in 1984 and $278 in 1985. The following grid
should help members to review the cash dedication equivalents:
LAND USE PER ACRE
HOUSING TYPE $10,000 $10 $11 111,500
Single family /twin home 400 420 440 460
Multi family 332 348 365 382
Apartment 252 265 278 291
OTHER COMMUNITIES:
Again this year, staff contacted other communities regarding any changes in
their cash dedication requirements. The results of this random survey
indicate four changes have been made.
The City of Plymouth, which last raised their parks dedication fees in January
of 1983, increased their single family fee to $450 per unit. Their
commercial /industrial rate remains at 10% of land, but has raised the cash
dedication requirement to $2,500 per acre from $2,200. Plymouth further
indicated that they were following the same concept as Eagan by having an
annual review process. Their formula calculates density and uses assessed
valuation as their determining factor for establishing cash requirements.
It might be noted that in the case of Plymouth, their residential rate for
parkland dedication escalates with density. For example, development with six
units per acre would provide 14% land dedication.
Eden Prairie raised its dedication in March of 1984 where it remains today at
$400 per single unit and multiple units at $305. An increase is being
proposed effective in 1986. It is also noted that the commercial /industrial
fee for Eden Prairie is now $2,200 per acre.
The City of Lakeville, which had not changed its fees for approximately four
years, raised their parks dedication requirements in May of 1985 effective
immediately. The current fee structure provides for cash dedication of $375
per single family dwelling, twin home units at $750, and multiple units at
$250 per unit plus an additional $75 for each additional bedroom after the
first one. As an example, an apartment with two bedrooms would be $325; three
bedroom apartments would be $400.
Most communities do require 10% land dedication. However, of communities not
previously mentioned, many have a "sliding scale" for increasing percentage of
land dedication as density increases. Burnsville computes its land dedication
requirement times an average cost per acre to determine its dedication. The
formula then accounts for densities based on average number of people per type
of living unit as well as average land values for a particular type (density).
(For additional background information, there are pages in the "Systems Plan
reviewing this information.)
LAND SALES COMPARISONS:
In the past, the Advisory Commission has used land sales as a means to assist
them in determining equivalent residential dedication fees. Although there
have been a number of developments before this City in the past year and a
half, most of these land sales were not completed until late 1984 or were
contingent upon plat approval. Consequently, there are not a large number of
sales comparisons to review. Staff has selected the following examples, but
cautions the Commission that the actual sales price can be affected by the
terms of the sale, topography, cost of utilities, etc.
A purchase by Federal Land Company of approximately 20 acres on the corner of
Cliff and Rahn Roads was at a purchase price of $25,000 per acre. Acquisition
of elementary school sites by District 196 amounted to $16,000 per acre for a
Deerwood site and $9,000 per acre for the future elementary school /City park
on Wescott Road. Eighty acres of property is being offered for sale east of
the proposed future high school site and is listed at $7,500 per acre.
Based on conversations with area realtors and developers, it appears that the
average single family residential market value property is at $10,000
$11,000 per acre. Townhouse type property between $14,000415,000 per acre
and higher density multiple development at approximately $25,000 per acre.
ADDITIONAL COMMENTS:
It appears that Eagan's park dedication fees, at least for single family
dwellings, remains on a par with other similar communities. On the other
hand, the multiple dwelling unit rate, particularly apartment dwellings
appears to be on the low end of most scales. As a comparison once again, a
two bedroom apartment unit in Lakeville would generate $325 while Eagan's
current rate is $278. While comparisons are difficult to make with other
communities, it does appear that there is a larger disparity of rates in the
multiple dwelling apartment complex than at any other level.
The Commission, while it has been successful with its current formula for
deriving parks cash dedication, may wish to consider an alternate formula
which takes into consideration "escalating land dedication rates" for higher
density developments. While staff does not have a specific proposal in mind,
it is brought to the Commission's attention for its consideration.
FOR COMMISSION ACTION:
The Advisory Commission is to review the information presented, determine if a
change in the dedication fee is warranted and the amount of any change if
deemed necessary and desirable, and submit its recommendation to the City
Council by January 1, 1986.
Respectf 11 submitted,
Direc or of Parks Recreation
KV/ j s
MEMO TO: ADVISORY PARKS AND RECREATION COMMISSION
FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION
DATE: OCTOBER 23, 1985
SUBJECT: PRELIMINARY REPORTIOUTLINE 1986 PARKS DEVELOPMENT AND
CONSTRUCTION PROGRAM
Department staff, in anticipation of next year's construction and development
activities, has prepared a preliminary outline of the various projects to be
done next year. This outline will enable staff to continue its planning
efforts in collecting specific information and data needed yet this fall in
preparation of detailed plans, specifications, etc.
The information is being presented to the Advisory Parks and Recreation
Commission for review and comment and, if necessary, to delete or add projects
and parks as may be necessary. It should be noted that this does not detail
all the work involved with each specific project, but simply seeks to identify
task sites and time frame.
Preparatory Time
Projects Possible Sites Work Required Frame
Spring Parks Grading Contract 5 Parks Completion of November/
Blue Cross/ Topograghic Completion
Blue Shield Surveys, of Topos,
Quarry Detailed Site Dec.Jan.
Meadowland Plans, Spec. Feb. /Park
Pilot Knob and Bid Documents. Plans,
South Oaks March/
Bidding,
May /Start,
Sept. 15
Oct. 1 /Con-
struction
Play Equipment Installation Cedar Pond Play Equipment Design
Woodhaven Designs Work /Mar.
Pilot Knob/ April,
Park School Bid /May,
Walnut Hill Install/
Trapp Farm July -Oct.
Landscaping Fish Landscaping May June
Walnut Hill Plans Completed Sept. Nov.
Goat Hill 1986
Trapp
Rahn
Ridge Cliff
Backstops Fence Contract Rahn Athletic Detailed Plans Bid /June,
Goat Hill Specifications Construc-
Walnut Hill tion /July-
August
1
Preparatory Time
Projects Possible Sites Work Required Frame
Parks Sign Graphics Rahn Athletic All Design Design
Goat Hill Specifications Work in
Trapp Phases:
Walnut Hill Completed
Fish by Feb. 1,
Northview Construe
Bought Locations tion /Mar.
April,
Insulation/
Spring '86
Tennis Court Construction Ridge Cliff Detailed Plans June /Bid,
Walnut Hill Specifications July -Aug.
Blue Cross/ Construc-
Blue Shield tion
Trails Contract Scattered Park Location Grades April -May/
Trail Elevations, Trails
Incompletions Detailed Plans Identifi-
Spec. Bid cation,
Document June /Bid,
July /Con-
struction
Parking Lot Light Contract Trapp Lighting Feb. -Mar./
Goat Hill Standards Standard
Rahn Park Defined, Plans Definition,
Specifications June /Bid,
Contract July -Aug./
Document Construction
Security Lights Walnut Hill Negotiations Feb. -Mar./
Fish With Dakota Planning,
Oak Chase Electric Assn. Summer /Con-
Cedar Pond struction
Evergreeen Completion
Country Home
Others Being
Considered
Parks Shelter Buildings Trapp Farm Preliminary Jan.Feb.
Goat Hill Construction Mar. /Review,
Ridge Cliff Design, Reviews Mar.April/
Rahn Approvals by Bid Let,
Northview Commission May- Sept.1/
Council Construction
2
Preparatory Time
Projects Possible Sites Work Required Frame
Hockey Rink Construction Carnelian Grading Design Commission
Plan Specifications Review /Feb.
Mar., Plans
Developed/
Mar.Apr.,
Construe
tion/July-
Aug.
The staff will be reviewing this initial outline of work projects for 1986 by
providing additional information concerning the scope of the projects
envisioned.
Director of Parks and Recreation
KV /dk
MEMO TO: ADVISORY PARRS AND RECREATION COMMISSION
PARRS AND RECREATION DIRECTOR VRAA
FROM: RECREATION SUPERVISOR PETERSON
DATE: NOVEMBER 4, 1985
SUBJECT: FALL PROGRAM REPORT
Halloween Special Events: The "traditional" Saturday afternoon
Halloween Party was attended by 75 2 6 year olds plus their
parents. Entertainment was a larger- than -life "human puppet"
presenting "011ie McNutt and the Magic Monkey Our "chicken"
costume was admired by numerous new "little ones
The coup of the fall was the Spook Trail at Woodhaven Park on
Halloween night. Approximately 150 youngsters entered the trail.
To our knowledge, all returned! Numerous parents accompanied
their children and provided positive feedback such as: "Will you
do this again next year "My, that was well done," "That was
really fun." The investment was approximately $45 and 15 hours
of staff time. Numerous 13 17 year olds also participated and
were most enthusiastic. The project was a success. Staff wishes
to congratulate Scott Morgan on an excellent job and seven
community volunteers who helped Scott; Dorothy and Steve with the
event.
Senior citizens are now meeting twice a month. A core of 50
"regulars" can be identified. The mailing list is to 110
households and growing. Fifty -four seniors came to the flu
immunization clinic on September 24.
A 6 team Co -Rec Adult Volleyball League is at mid season.
Tiny Tots and Dog Obedience continue at their high level of
community interest. More and more programs from other agencies
are now addressing the pre school child. Tiny Tots Recreational
Activities must be kept fresh and alive.
Casualties this fall were: Dance Lessons for children, Ski
Fitness Lessons and surprisingly the trip to "A Christmas Carol
Recreation Supervisor Peterson
DP /dk