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10/03/1985 - Advisory Parks & Recreation Commission AGENDA ADVISORY PARRS RECREATION COMMISSION EAGAN, MINNESOTA EAGAN MUNICIPAL CENTER 7:00 P.M. OCTOBER 3, 1985 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. APPROVAL OF AGENDA AND MINUTES OF MEETING OF SEPTEMBER 5, 1985 3. DEVELOPMENT PROPOSALS A. Sunset 10th Randy Borrows B. Windtree 6th Richardson Properties C. Norwest 2nd Addition 4. OLD BUSINESS A. None 5. NEW BUSINESS A. Rahn Road Trail Engineering report requested 9/5/85 B. East Thomas Lake 6. PARK DEVELOPMENT A. Schwarz -Weber Architects B. Lighting /paving contracts 7. OTHER BUSINESS REPORTS A. Parks maintenance report B. Ridgecliff Park resident letter and request C. Park Planning Cooperative Eagan, Apple Valley, Burnsville 8. ADJOURNMENT SUBJECT TO APPROVAL MINUTES OF A REGULAR MEETING OF THE ADVISORY PARKS RECREATION COMMISSION EAGAN, MINNESOTA SEPTEMBER 5, 1985 The meeting was called to order by Chairman Martin at 7:25 P.M. Commission members present were Martin, Caponi, Fedde, Ketcham, Thurston and Masin. Members Carroll, Bertz and Alt had notified the Commission they would be unable to attend. Also present were Parks Recreation Director Ken Vraa; Landscape Architect /Parks Planner Steve Sullivan; Assistant Planner Jim Sturm; Administrative Assistant Liz Witt and Parks Intern Scott Morgan. AGENDA Parks Recreation Director Vraa added 5a b Dakota County Trails Plan and Kehne House; 6c September 19 meeting with Trapp Farm Park structure architects; and 7i playground equipment report. On a motion by Fedde, seconded by Masin, the agenda was accepted as amended. All voted in favor. MINUTES OF AUGUST 1, 1985 Commission member Masin moved, Fedde seconded, the minutes be approved as presented. The motion carried. „6 MINUTES OF AUGUST 15, 1985 On page two, Rahn Ridge, should read "proposed commercial lots," not government lots. On page 3, pleasure skating Lexington Park, Chairman Martin said the minutes should be clarified to indicate there will be pleasure skating this coming winter and more lights may be added. On a motion by Fedde, seconded by Kubik, the minutes were approved as corrected. The motion carried. r Y DEVELOPMENT PROPOSALS A. WHISPERING WOODS Assistant Planner Jim Sturm said that Whispering Woods is a proposal for 15 single family lots on 5.4 acres in the SW corner of the City. There were no land or trail dedication concerns for the parcel. Commission member Kubik moved, Fedde seconded, to accept a cash dedication. All voted in favor. B. WESTBROOK FIRST ADDITION This proposal was for six (6) lots and is adjacent to Lexington Place South. The Council had approved the project at the September 3rd meeting. On a motion by Fedde, seconded by Kubik, the Commission recommended cash dedication be accepted. The motion carried. 1 Adv. Parks Rec. Comm September 5, 1985 C. NORWEST SECOND ADDITION Norwest has 3.88 acres north of their bank which they wish to develop. One possible tenant might be a medical clinic. The other lot might house an office or retail. The Planning Commission has several concerns and has continued the proposal to their September meeting. The Parks Commission continued the plat to their October agenda. D. SUNSET TENTH ADDITION The Planning Commission continued this proposal as they have some concerns about access. The Parks Commission will consider Sunset Tenth at the October meeting. OLD BUSINESS A. JOINT SCHOOL DISTRICT /CITY PARK PURCHASE The Director of Parks Recreation reviewed the background of the proposed school /park site. The selected site for an elementary school is on Wescott Road just east of the NSP easement. Cost for the 10 —acre park parcel will be $90,000 with probable construction of the school /park to take place within the next five (5) years. If the school is not constructed, the City would continue to plan for a park in the area. Commission members agreed that it would be wise to have a park plan with trails ready to go so that the park and school are constructed at the same time. There was additional discussion g regarding trails, access to the park, possible joint development of the site, play equipment location, etc. Members commented and agreed that staff analysis was excellent. Their concerns shall be included in the agreement or understanding with the School District. On a motion by Caponi, seconded by Masin, the Commission recommended the City pursue the purchase of ten acres with the district and to plan its efforts to develop the park with the district incorporating staff recommendations. Staff should also prepare a basic park plan in cooperation with the School District. The motion carried. NEW BUSINESS A. DAKOTA COUNTY TRAILS PLAN Dakota County provided a proposed five —year C.I.P. /Trails Plan to the City for comment and recommendations. Plans for 1986 include: Nicols Road Beau D'Rue to Cliff Road Lone Oak Road Pilot Knob to Eagandale Blvd 1987 Pilot Knob Road Yankee Doodle to Cliff Road 1988 Cliff Road Lexington Ave. to the eastern boundary 1989 Cliff Road Johnny Cake Road to Pilot Knob Road 1990 Cliff Road Pilot Knob Road to Lexington Ave Pilot Knob Road From Cliff Road south 2 Adv. Parks Rec. Comm. September 5, 1985 Commission discussed the 5 —Year plan at some length and made the following comments and recommendations: The City appreciates the opportunity to be heard on the subject of trails, particularly since they are so heavily used in our community. Commission would like the County to consider doing the Cliff Road Trail between Pilot Knob Road and Lexington in 1988, the same year they construct the Cliff Road segment from Lexington to the east. Commission went on to say the County should include in its trails plan, construction of a trail on Yankee Doodle Road between Pilot Knob Road and Lexington Avenue. Members urged the County to include a trail on Lexington Avenue from Yankee Doodle south to County Road 30. (A trail is in place on Lexington Avenue from County Road 30 to Cliff). This would provide a much needed trails link, particularly because of the proposed 170 —acre Town Centre Development. The motion was made by Caponi, seconded by Kubik, with all members voting in favor. On a related matter, there was discussion of the bike trail along Rahn Road, specifically south of Diffley to Rahn Park. On a motion by Ketcham, seconded by Fedde, staff was directed to review the status of the Rahn Road trail. The motion carried. B. KEHNE HOUSE Director Vraa noted that there were only two bids for a new heating system and that staff is reviewing them now. He stated that the contractor who is replacing the windows discovered there is little insulation on the west side of the house and was now proposing to do this work. Director Vraa said $55,000 had been allocated for repair and was now slightly over budget. Carolyn Thurston said she would like to have more information. After further discussion, Commission member Caponi moved, seconded by Kubik, to direct Director Vraa to get a cost breakdown from the contractor to discuss the need with Architect Sjobeck, to determine fuel costs and make a decision based upon that information and present a recommendation to the Council. The motion carried. PARK DEVELOPMENT PROGRAM A. ATHLETIC SITE Parks Recreation Director Vraa stated to the Commission there is a good possibility that the athletic site can be obtained from the Ohmann family. He explained the review process that staff had gone through. Steve Sullivan presented several drawings to show how soccer and softball fields could be placed on a 30 or 40 acre site. Staff noted that the terrain is relatively flat keeping grading costs to a minimum. The access off Pilot Knob Road and Cliff Road is very good. The shape of the parcel will allow maximum development and it is centrally located. y 3 Adv. Parks Rec. Comm. September 5, 1985 Director Vraa presented a matrix analysis of the Ohmann, Peterson and SE (Barr) properties. He compared the number of fields possible per site, site utilization, potential for additional compatible facilities, site expansion, compatibility with adjacent land use, location, access, topography, intrusions on —site, development costs, acquisition costs, soil, drainage, utilities, existing vegetation, existing usable structures, unique features and pedestrian circulation. The Ohmann parcel had more pluses than the other two. Commission member Kubik expressed appreciation for all the possibilities presented which greatly assist in decision making. Commission member Caponi said getting the best acreage should be the top priority and Chairman Martin felt a recommendation should be made at the meeting. Parks Recreation Director Vraa presented preliminary figures, stating it would cost $260,000 to develop 33 acres of the Ohmann property. He said it would cost $200,000 alone just to put in an underpass at the Barr location. There was a difference of $100,000 in grading costs with the Barr site the costlier. The Peterson parcel had been ruled out as a possible site so cost figures were not provided. Director Vraa thought the chances of getting a 40 —acre parcel fromn the Ohmanns was good, but not conclusive until the City actually entered a purchase proposal. He also suggested the City retain an agent to work on behalf of the City. There was considerable review and discussion by the Commission on each of the sites, funding costs and the use of an agent. Commission member Masin moved, seconded by Kubik, to have staff initiate proceedings to acquire a 40 —acre parcel from the Ohmanns. Staff was given discretion to negotiate based upon Commission discussion at the meeting and to use an agent. Director Vraa will bring to the Commission an offer price before final action is taken. All voted in favor. B. PARKS CONSTRUCTION UPDATE Steve Sullivan stated that $406,000 has been paid out thus far for the spring construction project. A hockey rink is about to go into Goat Hill Park. Lighting bids for Goat Hill and Ridgecliff will be in shortly with construction to be completed by November 28, 1985. There is a new play structure at South Oaks Park. Fifty (50) benches have come in and are being distributed. Parking lots will be put in at Rahn and Ridgecliff Parks. C. SEPTEMBER 19 MEETING WITH ARCHITECTS Director Vraa reminded the Commission that the second September meeting will have the architects for the Trapp Farm Park structure on the agenda. Meeting time is 7;00 P.M. OTHER BUSINESS A. PLANNED PLAY EQUIPMENT TOUR SUNDAY SEPTEMBER 22 1985 Director Vraa asked that Commission members be present at a park of their choice to hand out information sheets and answer any questions the attendees might have. Commission member Masin will take Peridot Path, Carolyn Oak Chase, Mike Fedde Ridgecliff, with other members to give their preference to staff if they can attend. 4 Adv. Parks Rec. Comm September 5, 1985 B. SUMMER PROGRAM REPORT Because the hour was getting late and some members had already departed, Commission accepted the report as presented. C. COMPOSTING PROGRAM Director Vraa said the Council had approved the composting program. He said the crews will turn the compost more this year as that gives a better final product. D. PICNIC REMINDER The annual Parks Department picnic will be held at Blackhawk Park on Friday, September 6, at 6:30 P.M. E. STORM WATER RUN —OFF TRAPP FARM PARK Director Vraa distributed a letter from Assistant City Engineer Rich Hefti which stated the cost to correct the run —off problem will be almost $16,000. Mr. Hefti did not think that the developer would take responsibility for all of the costs even though his development caused the problem. He thought the City would have to pick up any cost the developer did not assume. It was the consensus of the Commission that the City should not pick up any of the costs. The problem was caused by bad engineering design, inadequate review and inspection. Further, the run —off necessitates restoration work on the Schwanz Lake beach and the developer should be responsible for that cost also. The Commission requested a response to their concerns. F. BLACKHAWK PARK LAWCON /L.C.M.R. The City was notified that it placed fifth in ranking, but there was only enough monies to go to the first three applicants. Director Vraa noted that z the point spread was very close. He felt Eagan would have done better if they had had defined development plans. He said the City can resubmit next year. He also noted that the entire Blackhawk Park P.U.D. park dedication will be reviewed at the time of the annual planned development review near the end of the year. No action was taken by the Commission. Staff was requested to place the item on an agenda for further consideration after discussion with LAWCON /L.C.M.R. staff. G. DEDICATION DATE FOR BLUE CROSS /BLUE SHIELD PARK The dedication date is being arranged, probably in late September or early October. The ceremony will be brief and probably take place on a weekday afternoon. 4 5 Adv. Parks Rec. Comm. September 5, 1985 H. PARK SITE FUND Director Vraa reviewed the status of the park site fund. He stated that the Commission will have to fund some development projects and acquisition from the fund. Chairman Martin requested that the Commission consider how they would like to approach this issue, indicating that future income and probable expense must be considered. The matter is to be on the November agenda. A subcommittee, perhaps the Special Issues Committee, will set a meeting date to discuss possible project /allocation. I. PLAYGROUND EQUIPMENT REPORT SCOTT MORGAN Intern Morgan included a report on play equipment usage in the Commission packet. He reviewed the park user count, how often people frequent parks, how to get to parks, distance to the park and comments on the new equipment at Oak Chase and Ridgecliff Parks. Mr. Morgan commented that many park users were not aware of other parks in Eagan or what amenities they offered. Commission member Caponi thought there should be more public information available on the parks, more stories in the newspaper, etc. Commission member Ketcham suggested taking the chuckwagon to various locations and distributing maps and information sheets to the general public. ADJOURNMENT The time of adjournment was 10:50 P.M. Dated Advisory Parks Recreation Secretary Y 6 MEMO TO: ADVISORY PARKS RECREATION COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS RECREATION DATE: SEPTEMBER 27 1985 RE: OCTOBER 3, 1985 AGENDA There are three development proposals before the Advisory Commission on October 3. The first is Sunset 10th Addition which was before the Commission at the September 5th meeting. The Advisory Planning Commission has approved this preliminary plat which consists of four single family lots and a lot proposed for a future church. Sunset 10th Addition is part of the Lexington South P.U.D. and therefore, has fulfilled its parks dedication requirements. Staff is recommending a trailway along County Road 30 as part of the responsibility of this development. Item #2 is Windtree 6th Addition from the Richardson Properties which has previously fulfilled its parks dedication with the land transfer of Windtree Park. This preliminary plat provides some changes from the original proposed plan and appears to be more sensitive to existing topography. There are no recommendations concerning this plat. Norwest II Addition also appeared before the Commission at the September 5th meeting. Apparently the issues concerning the platting of this area have been resolved and would be appropriate for the Advisory Commission to recommend a cash dedication requirement consistent with the City's commercial /industrial policy. At this time there are no items under "Old Business however, there are two items under "New Business," the first of which is an enclosed report from the Engineering Department regarding the Rahn Road trail. Members will recall at the last meeting it was requested that staff review potentuality of a trail on Rahn Road from County Road 30 south to the Highline Trail. Enclosed is the engineering report regarding this item. The second item under "New Business" regards a request from residents adjacent to East Thomas Lake immediately east of Pilot Knob Road. Staff received a telephone call from representatives of the neighborhood association who wish to give to the City a parcel of land /water owned by the association. Attached is a graphic which shows the subject parcel. Apparently the association no longer wishes to keep the parcel and maintain it or pay the taxes on the parcel and would prefer to donate it to the City. A letter from the residents was to have been prepared and mailed to this office concerning this item, however, it has yet to be received. Staff will prepare a memorandum and attach a copy of the letter should it be received prior to the final preparation of this packet. PARKS DEVELOPMENT The architectural firm of Schwarz —Weber has prepared a preliminary document concerning park buildings. Members will recall that the first task of the architectural firm was to identify specific building needs and concepts to meet the draft architectural program prepared by the Commission. The primary duty of the architects was to also ascertain the suitability and desirability for the utilization of preengineered or predesigned buildings. This task has been completed and will be presented by the architects in a comparison of costs and features for manufactured buildings versus custom designed or site built buildings. The Commission will need to come to a consensus in order to provide further direction to the architects and staff concerning the utilization of manufactured buildings. Work will not be able to progress further on the park shelter buildings until this determination has been made. The architects will then present a palet of proposed building materials for Commission review. These materials generally reflect the Commission's program statements concerning durability, appearance, function, etc. The architects will also present a final review of programmed building needs to insure that they are in agreement with and accurately reflect the Commission's desires. The architects have proceeded with developing a 2reliminary budget for each of the proposed buildings. This preliminary cost estimate is based on the proposed program, proposed materials, square footage requirements, etc. Department staff will review the preliminary budget as well as funding levels that were allocated under the bond fund and make alternative recommendations concerning financing. The second item under Parks Development consists of "updating" the Commission. Recently the department has proceeded with specifications, advertisement and award of contracts for lighting and paving. Staff will review those contract awards and timing of the projects with the Commission. OTHER BUSINESS AND REPORTS Enclosed in the packet is a parks maintenance report outlining recent activities. Also enclosed is a letter from a resident adjacent to Ridgecliff Park complimenting the department on its playground equipment and requesting tennis bang boards with the proposed future tennis courts. The Director has responded with a letter to the resident indicating that this issue would be reviewed at the time specifications were prepared for construction of these courts. Further direction from the Commission concerning this letter would be appreciated. Members of the Commission will recall that the communities of Eagan, Apple Valley, Burnsville, Rosemount and Lakeville have previously established a Parks Planning Cooperative. The first meeting of this group was in Eagan in the spring of 9985. Directors of these communities have met recently and each is contacting their Board/ Commission to determine a specific agenda item for future meetings. The Advisory Commission is requested to make known its concerns and needs so an appropriate agenda can be developed if the recognized need exists. Respectfull s mitted, i Direc of Parks Recreation KV /js r CITY OF EAGAN SUBJECT: REZONING AND PRELIMINARY PLAT APPLICANT: RANDY BARROWS, SUNSET 10TH ADDITION LOCATION: NW4, SECTION 25 EXISTING ZONING: A (AGRICULTURAL) DATE OF PUBLIC HEARING: AUGUST 27, 1985 DATE OF REPORT: AUGUST 20, 1985 REPORTED BY: PLANNING AND ENGINEERING DEPARTMENTS APPLICATION SUBMITTED: An application has been submitted for rezoning and preliminary plat approval for the Sunset 10th Addition. This plat consists of 4 s f lots to be rezoned R -1 and one church lot to be rezoned P.F. (public facility) on 10 acres of land south of Diffley and Dodd Roads. ZONING AND LAND USE: R -1 districts border the site on 2 sides with Sunset Additions on the west and along the south with the Saddle Horn Addition. The property to the east is owned by the Missouri Synod Lutheran Church. North of Diffley Road is zoned A (agricultural). The Comprehensive Guide Plan designates this site R -1. The pond elevation of 906 is the lowest point on the site with all areas draining toward it. The western hillside is the steepest with a slope of more than 20 A ravine separates this area from the more gradual slope from the east. South of the ravine, where the future parking is designated, the soil is of questionable building suitability and the proposed use appears appropriate. All existing drainage flows from the pond north under Diffley Rd. Existing woods cover almost all of the western hillside (lots 1 and 2). SITE PLANNING: Access to phase 1 would be from Diffley Rd. at the lowest possible point to allow for maximum vehicle visibility. Additional access may occur from Stirrup St. after the future parking lot is installed. A road easement connects the proposed Augusta Lane cul -de -sac and Lutheran Church to the east and north of lot 3. The Sunset 7th Addition has been previously platted and at this time nothing has been built on these 2 lots. The applicant wishes to replat lot 1 from the existing 110' to 100' along Yorktown Place to allow more building flexibility in the now proposed corner lot (lot 2). Lots 1 and 2 of the Sunset 10th Ad. are rather large, approximately 1.3 and .75 acres respectively. SUNSET 10TH ADDITION AUGUST 27, 1985 PAGE 2 The minimum frontage on the cul -de -sac is rather small. Lots 3 and 4 are more representative of the surrounding R -1 districts. The parks dedication has been fulfilled as part of the Lexington South P. D. An 8' trail on the south side of Diffley Rd. would be required by the Park and Rec Dept. GRADING /DRAINAGE: The grading plan as proposed with this develop ment has two major problems. The first being Lot 2 is inaccessible due to steep grades from the cul -de -sac. Second is that in order to provide sanitary sewer service to the church site, fill will be required over the sanitary sewer extension. The drainage all drains into a low depression located next to Co. Rd. 30 just east of proposed Lot 1. From here the storm water runoff is conveyed under Co. Rd. 30 by a culvert to a future City ponding area, JP -27, as shown on figure 1. This pond presently has no outlet. Staff is not aware of any flooding problem to date, however, Staff will begin monitoring this pond if the proposed development is approved. Staff will require that the drainage from the cul -de -sac be conveyed to the proposed pond by storm sewer pipe. This development will require placement of a culvert across the grading required to provide cover over the sanitary sewer line because this grading will block existing drainage patterns. WATERMAIN: An existing 20" watermain is in place along the south side of Co. Rd. 30. 6" watermain are located within the inter- section of Augusta La Yorktown P1 and also at the dead end of Stirrup St. Staff recommends the extension of the 6" watermain from the Augusta La and Yorktown P1 intersection north, then east along the proposed road easement to connect to the extension of Stirrup St watermain. SANITARY SEWER: There are three possible alternatives to provide service to this proposed development and are outlined as follows: Alternative 1 Extend the sanitary sewer from Yorktown P1 Augusta La intersection north to the end of the cul -de -sac. Then extend a line to the east to provide service to the church site. This alternative will require filling the ravine to provide a minimum of 6' of cover over the pipe. It also would provide service to an elevation of 923 for Lot 1, 920 for Lots 3 4. Elevation necessary to service the church would be very close. Alternative 2 Extend the sanitary sewer in Stirrup St north to the proposed road easement, then west to the cul -de -sac, then south to service Lots 3 4. This alternative provides SUNSET 10TH ADDITION AUGUST 27, 1985 PAGE 3 approx. 3h' more depth than alternate 1. Still it would be necessary to fill over the ravine for the installation of sanitary sewer and also to fill somewhat off the end of Stirrup St to provide adequate cover for the sanitary sewer. Alternative 3 The sanitary sewer from Augusta La Yorktown P1 could be extended north to the end of the cul -de -sac and the sanitary sewer from Stirrup St could be extended north to provide service to the church site. The east -west line need not be constructed under this- alternative. It will still require fill over the extension from Stirrup St. STREETS: Co. Rd. 30 (Diffley Rd) borders this development along the north. Co. Rd. 30 is a two lane, rural roadway under the jurisdiction of Dak. County Hwy Dept. Subsequently, this develop- ment will require Dak. Co. Hwy Dept. to grant a right of access on this stretch. Yorktown Pl Augusta La intersection provide access to the SW corner of this development and Stirrup St dead ends into Lot 5 of this development. These streets are under the jurisdiction of the City and are built to City residential street classifications. This development proposes to extend Augusta La as a cul -de -sac to provide direct access to Lots 1 4. The cul -de -sac is within all City Code requirements. This differs from the previous plan Council Commission reviewed and approved. As you will recall, the previous plan provided for a street from the Yorktown P1 Augusta La intersection easterly to connect to Dodd Rd. Because this development does not propose to develop on Lot 5, south of the Lutheran Church site, Staff feels extending the cul -de -sac easterly to the church site is inappropriate at this time. If the church would decide to subdivide the area of Lot 5, south of the Lutheran Church site, in the future, the City can then require the installation of the easterly street extension from the cul -de -sac. It would be appropriate to construct a turn around for Stirrup St because it does not appear likely that the extension of Stirrup St northerly will ever occur. RIGHT -OF- WAY /EASEMENTS: A 60' half right -of -way shall be dedicated for Co. Rd. 30. The 30' half right -of -way proposed by the developer complies with City requirements for a cul -de -sac street. Staff recommends a 60' radius be dedicated for the turn around on Stirrup St. Staff will require easements over the sanitary sewer and the watermain looping. The minimum width shall be 30' where the watermain and sewer are parallel and 20' only one exists. Staff also recommends the dedication of a 20' utility easement for storm sewer from the cul -de -sac to the pond and a drainage easement across Lot 5 as necessary to insure future drainage. 0 SUNSET 10TH ADDITION AUGUST 27, 1985 PAGE 4 ASSESSMENTS: A check of our assessment records indicate this development is still responsible for trunk area storm sewer assess ments. The estimated assessment for trunk area storm sewer,based on 1985 residential rates, amounts to $18,400.00. This results from using an estimated 8.8 net acres at $0.048 /S.F. The actual amount of the assessment due at the time of final platting will be based upon the rates in effect at the time of final platting and the final plat areas less public right -of -way and ponding easements. All remaining costs for this development will be the sole responsi- bility.of this development. CONDITIONS: 1) The church lot must meet all applicable public facilities ordinances. 2) All standard plat conditions shall be required. 3) Lot 2 shall be graded to provide for no greater than a 10% slope on the driveway. Adequate cover shall be placed over the sanitary sewer line extensions. 4) The watermain shall be looped from Augusta La to Stirrup St. 5) A turn around shall be constructed to City standards for Stirrup St. 6) A 60' half right -of -way shall be dedicated for Co. Rd. 30, a 30' half right -of -way shall be dedicated for the cul -de -sac street a 60' radius shall be dedicated for the turn around. 7) A 30' utility easement shall be dedicated where the sanitary and watermain run parallel. A 20' utility easement shall be dedicated where only watermain runs, and a 20' utility easement shall be dedicated for a storm sewer line draining the cul -de -sac to the pond. 8) This development shall be responsible for its trunk area storm sewer assessments at the rate in effect at the time of final platting. 9) All costs associated with public improvements within this development will be the sole responsibility of this development. 10) All standard engineering conditions which apply shall be adhered to. i 4r i O'EAR/ z PARK CAR HILLS WL CCURSE 46 ..`Y_� E� T mo r.4 3_ ­E WESCOTT L,.K .E I L� saTH� a nLLS :(,,i• f a' 6/1[ 1� a 1.1 a .moo .pus F /PE CE °T Acw d a o c;eMa �l ``r v i 'I i J COMM Ll- CENTER te a+ "f' =•f WoYOCREST i 3 0 1 I c TVK ti z l a MAO J 3 BERRY '�YVp� NOATNV/EW y2m PATCH /C PARK PARK 1 PATRICK zq ka SOPA 1 I n �,Yz+LA.E a q`, �tJwl''��1'" ac 4c E !"BFI +pr ;t• P 2 �j 4 �KE� GOAT f vya.y a 1 I��v NILL �C^i,1 FN z E z:I I i PARK i` LL4'i� W HIL PARK L I SCHWANZ PARK �'E L_ j� LAKE Trtaus a: r^ .y. J! •a c �i 4 'PJ_ T I aars'al CAKE f EAST a'�5-= `}4�� rat+ .,cue',a 4 Y 4.•ao v i,g Tii(7eAA5 ti v r '+0.1 L L f 1 E OAK HAS A oo s� C s n PARK C. �Eaf WaTE4FC SWT n i �•i a E..iT•� q AVINE P� LA.EMW M DM-f. �IMi PONO aK HILLS PARK aC LLJFF R I I Ca Ni M !J/ PARKV/EW jCOURSE I,I o. ANP LA Ka i 1 I y f s�, "N y i,tr "�'tj nth'•. l i i II I 1. I i 70 D IFFLE Y ROAD 17- 77 I 1 r 1 b EE uj 1 M1KSlf flr AD01TKW 1 1 1 III 2 r f 5 s l 1 1 I I `MY i ii i y I l7. I 0 I t •a' MMLQ /s ADaIK 1 3 I, �t,• 1 ;tl l I s �•,`•,�1 .i•�'r r 1 •r I 1 I 11 :;�fl {I��_ ,;i: ,i ,I S I 1 i r 1 i 1 I t•1 IYOnKTOWNP r 20w w a Z 1 i 3 \H a 'i I R Y Z s "{r r S Sp C i 1 i�� I W/�R 1M M AWITH 1 1 1 /ADDLE +aMM oo Art+o+l I te. i,' i 1.. 1 1 1 I 1 V C W r ,,i ii.r Sh�:;� 'Jig::. t� •a Imo'" 1 v s 4 y Y 1 c P_RELIMtNARY PLAT /SRE PLAN LANDSCAPE /GRADING •1,�Lv 1t 1' •1 1t J t t 'I .I r� I ...,I t ��l.4ry1.. •r !•i_1• �'�l, ti r it i i ;'�j (r a��t i.•r�' Vi 1 AJ.� I t 1'. 1 1 i i 'r,..1 1 a`y' r fJ= r. r J 1 t i lei' 1 1 .�I• 'l\. CITY OF EAGAN SUBJECT: PRELIMINARY PLAT WINDTREE 6TH ADDITION APPLICANT: RICHARDSON PROPERTIES, INC. LOCATION: SA OF SECTION 13 EXISTING ZONING: R -1 (SINGLE FAMILY) DATE OF PUBLIC HEARING: SEPTEMBER 24, 1985 DATE OF REPORT: SEPTEMBER 16, 1985 REPORTED BY: PLANNING ENGINEERING DEPTS APPLICATION SUBMITTED: An application has been submitted for Preliminary Plat approval for the Windtree 6th Addition. The plat consists of 15 single family lots on 6.8 acres, north of Wescott Rd east of Elrene Rd. ZONING LAND USE: The Windtree Addition is zoned R -1 (residential single family district) and contains 121 single family lots with a project density of 2.1 units per acre. The 6th Addition is east and south of the previously platted 5th Addition. Vuecrest Lane will separate these additions. All of the lots meet the 85' lot width requirement and are between 12,240 sq. ft. 23,800 sq. ft., averaging approx. 16,000 sq. ft. This plat differs from the overall layout with the addition of Vuecrest Circle. However, the outside dimensions of the plat appears consistent with the overall preliminary site planning previously submitted. COMMENTS: The topography is rolling and there are some steep slopes. Due to these steep slopes, the Staff recommended that garage elevations at the setback line should. not be greater than 5% above the curb. This site has a variety of mature trees; maples, aspens, ash and oaks. The applicant expressed -his desire to save as many as possible. GRADING /DRAINAGE: The proposed grading plan submitted by the applicant does not conform to City Code for street grades at intersections. The Code requires the maximum street grade, at an intersection for a distance of 100', be 2 The only place this grading plan meets this criteria is for Vuecrest La, at the intersection of Richwood Dr. Staff recommends that the de- veloper revise his grading plan accordingly to meet City Code. A variance from this Code may be necessary for the segment of street between Elrene Rd and Vuecrest La. Here the distance is too short and the elevation too great to achieve the desired 2% slopes. The existing 6% slope is too great and Staff recommends the developer look at this again. WINDTREE 6TH ADDITION SEPTEMBER 24, 1985 PAGE 2 Because the topography in this area consists of many hills and depressions, drainage in this area is not good. With the minimum grading the developer is requesting, existing drainage patterns will not vary. However, the main difference between this develop- ment and the previously approved Preliminary Plat for the Windtree 2nd Addition consists of the additional cul -de -sac, Vuecrest Circle. Because of the construction of Vuecrest Cr, the applicant is proposing to discharge storm water into a small depression characterized by an 890 elevation and covering the back portions of lot 3 5. The previous development plans had no storm sewer being discharged into any of the areas depressions, especially where no storm sewer outlets are proposed. A preliminary review by Staff indicates that a 100 year frequency rainfall would fill this basin up to approx. an 898 elevation. The lowest basement in this area is at a 903 elevation. Staff recommends the developer plan and provide for a future overflow for this basin with the future development to the east. UTILITIES: Sanitary sewer and watermain of sufficient size, capacity and depth exist within the proximity of this development to provide service to it. This will require extension of existing sanitary sewer and watermain within the Windtree 4th Add southerly along Ridgewood Dr. Staff recommends watermain be looped from the Windtree 4th Add through Windcrest La and connect to the trunk watermain within Elrene Rd. Because this development proposes to install all public improvements under public contract, Staff recomments the Final Plat not be approved until Council authorizes the public improvement project for this development. STREETS: Ridgewood Dr is an existing City street constructed under the Windtree 4th Add. It abuts the northerly boundary of this development. Elrene Rd is an existing City collector street and abuts the westerly portion of this development. Both are constructed to ultimate design criteria. All new streeets and cul -de -sac shall be built to City standards for residential streets. Staff recommends the construction of temporary turn arounds at the end of Ridgewood Dr and Vuecrest La. Staff recognizes these are temporary deadend streets, however, the temporary turn arounds are necessary to facilitate snow removal and other winter maintenance. RIGHT -OF -WAY /EASEMENTS: The dedication of right -of -way for Vuecrest La and Ridgewood Dr, except for the southerly 70 is occuring with the Windtree 5th Add development. It will be responsible for dedicating a 60' right -of -way for the southerly 70' of Richwood Dr and for Vuecrest Cr. If construction of public improvements occurs after Council approves the Preliminary Plat but before Final Plat approval, the applicant will be responsible for giving the City street utility easements over the portions of Ridgewood Dr Vuecrest Cr which are to WINDTREE 6TH ADDITION SEPTEMBER 24, 1985 PAGE 3 to be dedicated with this development. Staff recommends a 10' drainage and utility easement be dedicated along the southerly lot lines of lots 1 2. This developer will also have to dedicate a 10' easement across Outlot A adjacent lots 1 2 of block 1 for drainage and utility purposes. The dedication of all other easements shall be as per City Code. ASSESSMENTS: In researching the City's assessment records, we find that this development is still responsible for trunk area storm sewer assessments and lateral benefit from trunk watermain along Wescott Rd. The following table summarizes these assessments: Assessment Summary Table Description 1985 Rate Est. Qty. Quantity Trunk Area Storm Sewer $0.048 /S.F. 243,065 S.F. $11,667 Block 1 2 Lateral Benefit from $11.88 /F.F. 1,507 F.F. $17,903 Trunk Watermain TOTAL $29,570 (1) Includes 150' corner lot credit at Elrene Rd. Although the proposed developable area of this development does not abut Wescott Rd, the developer may wish to spread the lateral benefit from trunk watermain assessments over all the lots within the Windtree Additions so that the lots in subsequent additions have to bear a larger share of the assessments. The determination of the final assessments amounts will be based upon the assessment rates in effect at the time of final platting. All future costs for any installation of public improvements for this proposed development shall be the sole responsiblity of this development. CONDITIONS: 1. All standard plat conditions shall be adhered to. 2. Council shallauthorize installation of public improvements within this development prior to final plat approval. 3. This development shall dedicate a 20' utility drainage ease- ment centered over the southerly lot lines of lots 1 2 and any necessary construction easements. 4. This development shall give the City the necessary easements over Vuecrest Cr Ridgewood Dr if public utility construction preceeds final plat approval. 5. This area shall be responsible for trunk area storm sewer assessments and its pro rata share of lateral benefit from trunk watermain along Wescott Rd. The assessments shall be at the rate in effect at the time of final platting. WINDTREE 6TH ADDITION SEPTEMBER 24, 1985 PAGE 4 6. This development shall be responsible for all costs associated with public improvements for this development. 7. The developer shall submit a revised grading plan for Staff approval incorporating the 2% maximum graded intersections wherever feasible. i ESfOTT P SQUARE c= c 4 RD. co. Re No 6 A m NILL WAY LA ryryII �OSQI� N JQ 1I Cw WESL:.TT Q RD. O 1 l] 1 2 i rum F"m .J as No 3 Ir Y AjUTH DEt t- i 4 A vi A Iwo p p E H 8 ScO�•ul HILL GAFtpEN L S TS >t il Y K P Ft b� I V 0 3 ?4 PRELIMINARY PLAT WINDTREE 6TH ADDITION 010 CIO 111 \t/ �t ..ice �I) (RESIOENTIA' f it!, (I r Sa' •4�'i5'! i/` i/ I ill ii�/ J V .I' w �f 4 0 7 T c! jl -.pQ� i I 1 I .l f� l tr.C_ 3?� L4 4 Von ``V' 1.' m �NIn l 3 (i :T: L I o j p, v ',—u:: S,��\ �seC R FS R 1 1 rf f �O f O/� 1 i� 1` o l i i_o HA L D• f,►•1 F i'�, 0 0 i� I t I il: 2ro.o0 i �U O w I�p�06 O 1 h �Q! �1 LL ►•eo•,e_ 1t 12 0 c 1 N V 1 h ^`o i ^_7Se I I 1 Iil'�� J'/ ���,•I CITY OF EAGAN SUBJECT: NORWEST 2ND ADDITION APPLICANT: MILO PINKERTON NORWEST PROPERTIES LOCATION: SWh OF SECTION 10 EXISTING ZONING: LB (LIMITED BUSINESS) UNDER THE NORWEST PLANNED DEVELOPMENT DATE OF PUBLIC HEARING: SEPTEMBER 24, 1985 DATE OF REPORT: SEPTEMBER 18, 1985 REPORTED BY: DALE C RUNKLE, CITY PLANNER APPLICATION SUBMITTED: An application had been submitted for Preliminary Plat for Norwest 2nd Addition. This plat consists of approx. 3.8 acres and will contain 2 commercial lots located in part of the SWh of Section 10, just north of the existing Norwest Bank facility. ZONING LAND USE: Presently, the parcel has been designated a L.B. (limited business) use within the Norwest Planned Development. The Comprehensive Guide Plan also designates this parcel as an L.B. designation, therefore, the Comp. Guide and the Planned Development Land Uses are consistent with each other. BACKGROUND: Both parcels in the P.D. are zoned L.B. in the Norwest Planned Development. Staff understood that the City would make the final determination as to the appropriate uses of this L.B. once retail plans had been submitted proposing a use for this property. Norwest Properties began this process in August, 1985, making application to develop the 3.8 acres into 2 commercial lots. On Lot 1 there was proposed to be a Hardee's Restaurant but it is now the City's understanding that Hardee's have withdrawn their option on the property. Norwest Properties is now pursuing the Parkview Family Care Clinic on this same parcel. The use has now changed from a restaurant to a medical facility which is consistent and permitted within the L.B. (limited business) zoning district. SITE PLAN: The proposed clinic will be a one story, brick building with a prefinished metal canopy entry. The color has not yet been determined but the brick would be compatible with the bank facility to the south and also with Cereal 'Chemist to the north. All exterior sides will consist of brick as will the trash enclosure area. The main entry will be from Norwest Court with a secondary access to the south, when all of the improvements have been com- pleted. Norwest Ct is proposed to be a public street to the point where it provides access to the Norwest Bank facility. Staff has reviewed the detailed site plan. The building meets NORWEST 2ND ADDITION .SEPTEMBER 24, 1985 PAGE 2 all of the setback criteria and the clinic facility exceeds the parking space requirements of the City Code. This new lot configur- ation has not changed from what was submitted a month ago, however, it has changed from the original concept of providing access to the Norwest Bank facility. This new lot has increased in size which will mean that Norwest Ct will have to be relocated further to the east. With this relocation, the utilities, which have been installed, will be in the parking lot area of the clinic and will have easements granted to the City when the road alignment is moved further to the east. We understand that a detailed landscape plan, including berms and buffering of parking areas, will be submitted and reviewed prior to final plat application. Lot 2, contains approx. 2.5 acres and is proposed to be constructed as a 25,000 square foot strip shopping facility. Ryan Construction is the applicant proposing to construct this building. In meeting with Ryan Construction, it was determined that they would like to pursue 40% restaurant, 30% small businesses and office and 30% retail. In review of the strict limited business portion of the City Code, a retail operation would not be allowed in the L.B. district. Staff has been working with Ryan Construction giving input to the site plan and trying to determine what uses would or would not be acceptable in this L.B. district. Staff requests that Ryan Construction meet with the APC to receive input as to what the Commission would like to see in this strip center and comments which could be obtained from this meeting prior to detail plans being prepared and submitted at a later Commission meeting. Since the City has received one detailed site plan, which does meet the criteria of the P.D. process and one concept planas to how the area may develop with input from the Commission, it would be the City's intention to split the two uses at this time. This would allow the medical clinic facility, which is anxious to obtain a location, to be into construction as soon as possible proceeding to City Council allowing development of this particular lot and block as soon as the platting criteria has been fulfilled. The Commission could act informally on lot 2, the Ryan Construction piece, giving input at the September meeting and possible formal action at the October meeting. CONDITIONS: 1. All of the standard plat conditions shall be applicable to this development. 2. The building will be constructed of brick and all four sides shall be treated with the same architectural design. 3. A detailed landscape plan shall be submitted and berms shall be included screening the parking areas from public roadways. A landscape bond shall be required and not released until one year after the landscaping has been completed. NORWEST 2ND ADDITION SEPTEMBER 24, 1985 PAGE 3. 4. Only one lot will be approved, which is the site of Parkview Family Care Clinic. 5. All easements shall be dedicated to the City for utilities if and when the road alignment is shifted further to the east. ,1. .1„ A s Ul'�� PARWVRw rAutir C..l ra e PARKVIEW FAMILY RE ra a YY 5 mikutGwski EAGAN OFFICE BUILDING I SI l Dlsii 30 cars u 1!7f f I y I CU 100 cws NA 1 �O L."DlCAEE LEGENQ 0 E'.-Al NYLI CJ MPNE aw R/WT wmw soo I "orEl: !LT FM ICONlTRUCTq" MA!!1 T GAN, FREW MOM Yl TOPE l "ORV TARE" M NC. VEY �T •"G M ERU •!lGCO A]lOCNn! NrG 1NE1lA •!lOGUTE! N YY!! I 1 I YANKEE DOODLE ROAD NORTH ra rage e PARKVIEW FAMILY CARE y y SITE PLAN CLINIC mikUtGwSki EACAN OFFICE BUILDING SgYLINL D V 6 N P 0. L Rumc t3 HILLS LA E O y Q 2 i LONE; OAK RD I 0 0 Co. Rd, No 26) p R i P ol l RED CEDAR R PARK TOWEPI EW !y T a agq JM F I WRR \14 I R AKS qy A MOON t 4H I V E PAR O v HIGH SITE DR Yln FLAKE I lv p W rAaICE QQO i QUARRY PARK NALO T„ V ICT YANk .BOOM N CO Rd /ENY Vi N �rTS OP 'Y O'LEARY PARK SGEEN PUBLIC NORKS ;ARAGf K WOOD OR LA CK W I I STRIDGE LA I Y LICKE Rv 4 l l r I) o a G y r C7 rr— COACHIMNI OAKSI 1 4 R -3� R -3 A MA IGHLANQ RD y �7"ardt DDTioN fa u FO R -4 B 1 R -4 04C AN FOX RIDGE A q' A r N RrA E I JrA ISURR N ,G RAE V 1 su H HTS 1 J x'L�r'•� SC 'L<P 5 L At 1 Z nd4 it 1 /J Csc PILOT I oe R. 4 -R ff CRQ?SROA a 1�(wt2 CENT �R: GA �cSSUESy O E ll P= r A R=2 A I ^rte' :KHq Fl K 1(11 Ls Ls' I F EAST ELEVATION SOUTH ELEVATION �e ell YY PARKVIEW FAMILY CARE Lw1 mikutOwski EAGAN OFFICE BUILDING 'T. Q c� y Q n t t I I t i t t t t t i t t GROUND FLOOR PLAN ra y PKVIEW FAMILY CARE miku ratte AR G' t�wski EAGAN OFFICE BUILDING :K: I NORTH ELEVATION T mi! la i WEST ELEVATION ra d e PARKVI W AMILY CARE, rage mikut WSki EAGAN OFFICE BUILDING MEMO TO: KEN VRAA, DIRECTOR OF PARKS AND RECREATION FROM: RICH HEFTI, ASSISTANT CITY ENGINEER DATE: SEPTEMBER 26, 1985 SUBJECT: RAHN ROAD BIKE TRAIL FEASIBILITY REPORT CO. RD 30 TO HIGHLINE TRAIL INTRODUCTION On September 10, 1985, you requested the Engineering Department to explore the feasibility of installing a trailway along Rahn Road between County Road 30 and the Highline Trail. The purpose of this memorandum is to inform you of our findings and recommendations regarding the feasibility of this trailway construction. The scope of this memorandum involves discussing existing conditions, proposed improvement, and estimated costs for the trailway installation along Rahn Road. DISCUSSION EXISTING CONDITIONS: Rahn Road, between Co. Rd 30 and the Highline Trail, exists as a 36' wide bituminous surfaced street. The City's Major Street Plan designates Rahn Road as a community collector street. The City's standards for such a street with parallel parking is 44 feet wide with concrete curb and gutter. These standards also provide for a trailway along one side. Project 405 originally was proposed for such upgrading, however, Council denied it at a public hearing last spring. The existing west 1/2 public right -of -way for Rahn Road is 33 feet from County Road 30 to Highline Trail. With the exception of 210 feet of parcel 012 -26, the east 1/2 right -of -way is 70 feet. The right -of -way along parcel 012 -26 is 33 feet. Dakota Electric owns and maintains an overhead power line along the east side of Rahn Road. The location of the poles are approximately 11 feet behind the curb. PROPOSED I The proposed improvement consists of installing an 8' wide bituminous trailway along the east side of Rahn Road between County Road 30 and the Highline Trail. The trailway contsruction will require obtaining a 7 foot easement across parcel 012 -26. (1) TRAILWAY CONSTRUCTION: Trailway construction will require common excavation, 4" of class 5 aggregate base, 2" bituminous surface, and sodding for restoration. FEASIBILITY REPORT SEPTEMBER 26, 1985 PAGE 2 (2) EASEMENT ACQUISTION: In order to provide the necessary boulevard width, the City will require a 7 foot easement across parcel 012 -26. This amounts to 1,470 square feet of easement acquistion. This will also require removing /relocation of a split rail fence on this property. Because of the large amount of right of way along the vast majority of Rahn Road, location of the trailway should not be a problem. We recommend staying at least 36 feet from the centerline of Rahn Road to the centerline of the trailway. This should not affect the existing overhead powerline. ESTIMATED C The estimated cost for this improvement is $28,540. These costs include an estimated overhead of 30% for legal, engineering, administrative and financing. The following table contains a detailed cost breakdown. ESTIMATED TRAILWAY COSTS Item Est'd Qty Unit Price Amount Common Excavation /CY 500 4.00 2,000 Aggregate Base, Cl. 5 /TN 600 10.00 6,000 Bituminous Surface /TN 300 28.00 8,400 Sod w /Topsoil /SY 1,800 2.50 4,500 $20,900 5% Contingency 1,050 $21,950 30% Overhead 6,590 TOTAL $28,540 RECOMMENDATIONS This project is feasible from an engineering stand point. The estimated construction cost amounts to $8.13 per linear foot ($21,950 2,700 ft.). This is compatable to recent trail construction. I recommend combining this project with another City street improvement project next year to achieve some economy of scale associated with larger projects. Also, it will provide enough time to pursue easement negotiations with the owners of parcel 012 -26. FEASIBILITY REPORT SEPTEMBER 26, 1985 PAGE 3 I will be happy to discuss any aspect of this report with you if you so desire. Respectively submitted, i Assistant City# ineer cc: Tom Colbert, Public Works Director RH /db MEMO TO: ADVISORY PARKS RECREATION COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS RECREATION DATE: OCTOBER 1, 1985 RE: ITEM 5B The attached letter was received after the packet information was typed. Please refer to cover memo regarding this. Staff will attempt to do some additional background checking regarding this item prior to the meeting. Respectfully submitted, Director of Parks Recreation KV /js September 25, 1985 Mr. Ken Vr as Director of Eagan Parks and Recreation City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Dear Mr. Vraa: We, the Directors of the Wilderness Run Park Association acting in good faith as representatives of the homeowners of Wilderness Run and Ches Mar subdivisions, request that the City of Eagan accept the deed for two pieces of property. The specific pieces of pro- perty are: District 10 Platt 17100 Lot 010 Block 00 -7 District 10 Platt 84350 Lot 050 Block 01 -1 The properties would be given to the City to be designated as City Parks. Said properties will be given to the City with the following stipulations: Should the City decide to sell said properties, home- owners whose property immediately adjoins or is across the Lake from the properties be given first rights to acquire the properties. The price to be charged, by the City, for the properties will be the difference in "estimated market value" (as indicated on the tax statement) from the date the properties were deeded to the City and the date the City decides to sell the properties. The request that the City accept these properties is based on: The City has included these properties in their "Existing Park Sites Map" of 1982 (Identified as Number 25). The belief that the City wishes to preserve as much "natural" land as is possible with a minimum loss of tax base. The desire to keep the land as a natural preserve for wild- life. In the case of the first parcel (that which adjoins that portion of Thomas Lake east of Pilot Knob Road) this is the only property on the Lake that has not been developed. Increasing taxes (currently $650.32 and $276.70 per year, up from $423 and $116 just three years ago) make it more diffi- cult to collect monies, from area homeowners, to keep the properties natural. Should any member of the City of Eagan Park and Recreation Board have any questions about this request, one or more of the Directors will be present at your next scheduled meeting on October 3, 1985. We thank you for your time and appreciate all considerations given this matter. Respectfully submitted, r Director Wilderness Run Park Association J Director Wilderness Run Park Association Director Wilderness Run Park Association rrn Ifxfl s, o fr /LDEIBM 1 Ruly —T dt.n ftP1 I a -RU II"w+ I 3_ "pOURTM n A�D. 1 -I accaw oDlrwN �w �L,• —WILDERNESS �B 7 tRUN t It I�' s�•.� 0,}2 5 7 W -•j i Ia f 9 a 4 x VILDMARK a s, u +Lr. „•+r s -1 s ,z k- 0 le r At City Of Eogo IN F .r s 7 y. P� Y 1� Ir .g 011-00 :uy s1 s c. to n I m e Q or POND o LJ R d I 1 xc• •x• RUN W K zE I T i C U 10 a e I 1 3: x i •rx t.0 s «s.[ ><rn•. 'x}0t «'ooc vac ycc I V. 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I I coax r iza oo r• E ea a w ul PARK f._ N��....• a ki sr Yy x Z• s City of Eagm s E. w Well a RGGW i r 010.64 I l awmen .q. _A i 1 rc• corn• •1w..• x.. fa .o xrl B y (CLIFF COUNTY s HIGHWAY NO. p•Lrerl e•••r1re) MEMO TO: ADVISORY PARKS RECREATION COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS RECREATION DATE: SEPTEMBER 27, 1985 RE: PARKS MAINTENANCE REPORT Periodically department staff has advised the Commission concerning parks maintenance activities in a written report form. This is the fourth such report this year and covers the activities of the maintenance division over the past two months. Construction activities dominated much of the two month period with the installation of a hockey rink at Ridgecliff Park and initial work begun at Goat Hill Park of two additional hockey facilities. Unfortunately, the work at Goat Hill has been stymied by persistent precipitation over the past four weeks. Work on these two facilities is well behind schedule at this time. Installation of playground equipment was completed at Country Home Park and Oak Chase as well as begun at South Oaks Park. The problem with materials shortage at South Oaks, as well as rainy conditions late in the period, has caused continuous delay in completion of this work. At the time of the writing of this memorandum, it is estimated that it will take two days to complete the work at South Oaks. Once this project has been completed, work will begin at Evergreen Park in hopes of completion of this by mid —to —late October. The department was able to complete the overseeding of the Rahn Athletic Fields by early September. Unfortunately, heavy rain conditions delayed the seeding as well as fertilization beyond the most desired time. Fertilization and overseeding also were completed at the Municipal Center and soccer goal areas. Fertilization, in general, is completed for fall with aerification remaining only at isolated parks and locations. The department has been unable to even initiate the weed spraying program which should have begun in late August. Again, continuous precipitation and /or windy conditions prevented this work from taking place. Unless the department is able to get warm, dry conditions within the next ten working days, weed spraying efforts will be abandoned. Mowing of the City's parks and facilities has been a continuous task the past several weeks. Adequate moisture and supurb growing conditions have resulted in parks needing mowing on at least a once per week basis. In fact, at one point in time the department had all four groundsmasters and two large gang capacity mowers working in succession with overtime in an attempt to keep up. Staff is hopeful that cooler temperatures will slow the growing process, resulting in less need for mowing activities. The Forestry Department has been kept busy during this period, primarily in cleaning out diseased and dead trees. Carlson Lake Park and Patrick Eagan Park received considerable attention in the last two weeks. Time has also been spent maintaining tree nursery stock. Rainy day conditions have allowed the department to keep up with its equipment maintenance as well as installing new and replacement trail signs along the Highline Trail corridor. New park benches have been received by the department and have been put together and ready for fall installation. Other routine maintenance practices have continued throughout the period including stripping of soccer fields, erection of soccer goals, trash pick —up, repair of tennis court lights at Rahn Park, etc. A number of activities remain to be completed during the months of October and early November. Besides the installation of play equipment at Evergreen Park, numerous park benches are to be placed in the park system. These will be replacement benches associated with neighborhood park facilities. Completion of the hockey rinks at Goat Hill will receive priority attention in an effort to complete these facilities prior to freeze —up. Chain link fencing at the end of the hockey rink must also be completed before freeze —up conditions. Forestry activity should begin shortly in seven park locations. The department has been in contact with Dakota County Vo Tech in an effort to secure student help from its horticultural program. The department's original goal of planting 200 trees this fall now appears to be a fading hope. Again, climatic conditions and delays in preparation of landscaping plans and bidding will result in fewer numbers of trees being planted. It appears that much of this work will have to carry over to the spring of 1986. Other work to be completed this year will be repair and maintenance of existing hockey facilities, preparation of ski trails, ball field maintenance and dormant seeding. Again, should members of the Advisory Commission wish additional information or have any questions regarding the activities of the department's maintenance division, staff will be happy to respond. t` Respectful 'y s bmitted, Director of Parks Recreaiton KV/ j s MEMO TO: ADVISORY PARKS RECREATION COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS RECREATION DATE: OCTOBER 2, 1985 RE: PROPOSED LAND GIFT WILDERNESS RUN PARK ASSOC. ISSUE: The Wilderness Run Park Association, an association of private home owners, wishes to donate as a gift to the City approximately five acres of property. (See previous exhibit). The entire gift is governed by two separate legal descriptions, one is identified as Outlot "A ChesMar 1st Addition, and the second parcel as 010 -50 Wilderness Run 1st Addition. The Association has cited several reasons for the desire to deed this property to the City for parks purposes including the desire to keep the land as a "natural" reserve for wildlife and the difficulty in collecting monies from homeowners to pay increasing taxes. HISTORY: Staff has researched the history of these two parcels and although the information is somewhat sketchy, has attempted to piece together the following pieces of information: In approximately 1978 Outlot A" was deeded from the developer, Arnold Carlson, to the Homeowners Association which consisted of 109 property owners. Earlier the parcel had been offered to the City as part of the parks dedication requirement. The City refused this parcel and it was altimately transferred over to the Wilderness Run Park Association. The Advisory Park Committee minutes of April 3, 1980 reflect that two representatives of the Wilderness Run Park Association appeared and asked that the Park Committee consider accepting the parcel for parks purposes. Little is said in the minutes regarding the stipulations attached to the gift. Minutes do reflect that a motion was made to recommend to the City Council to not accept the peninsula as park dedicaiton requirements." The motion failed on a 3 -3 vote. The minutes reflect that a second motion was made with all members voting in favor that the City Administrator be requested to further research the proposal by the Homeowners Assocation to determine its possible use for a tot lot, natural area or other parks potential. The motion also included a recommendation to the City Council that "special consideration regarding potential storm sewer assessments against the peninsula be considered." On June 3, 1980 City Council minutes reflect that representatives of the Wilderness Run Park Association appeared before the Council to request elimination of proposed storm sewer assessments under project #257 against the outlot. The City Council did abate the taxes for the project with all members voting in favor. There is no mention in the Council minutes of a request or action by the Council concerning the acceptance of the parcel as a gift to the City. The minutes of June 3 appears to be the last recorded action by the City in regards to this particular parcel. r SITE ANALYSIS The general site proposed for the gift is bordered on the west by Pilot Knob Road which has already dedicated full right —of —way width. Although most of the area is dominated by water, the land portion is a dry peninsula with numerous large mature red oaks. Access to this site is to be gained via a 30' wide access onto ChesMar Circle. However, an on —site inspection of this access point indicates the adjacent property owners have developed the area into a "backyard space" making access via vehicles or maintenance equipment very difficult. In fact, the resident of Lot 5, Block 1, Wilderness Run 1st Addition, has an erected fence which appears to incorporate most, if not all, of Parcel 010 -50. ALTERNATIVES It appears that the Advisory Commission has one of two recommendations to make regarding the proposed gift. This recommendation would be to "accept or to deny" the gift. If the City were to acquire the property, in all likelihood it would be classified as "open space," "preserve" or "preservation." It does not appear that the space could be used for any active elements because of the mature trees, difficult access and space limitations. A passive park classification would limit maintenance activities to an occasional mowing, cleaning up and tree pruning in order to maintain the character of the site as it now exists. This would be similar to maintenance activities in other areas classified as Maintenance Priority III. Although the City has an abundance of open space and scenic properties, acquisition of this parcel would insure that any potential for development or uses for other purposes would not happen. The rationale for non acceptance of the gift might include the cost for maintenance, loss of tax base for the two parcels, the simple fact that utilization of the space, other than scenic, is limited because of its restrictive access and location and potential problem /objective by the owner of Lots 5, 6, 7 10 who are next to the 30' access., DISCUSSION AND COMMENTS The likelihood of this parcel ever being developed, if it were not acquired by the City, is subject to speculation. Obviously the parcel is a prime site for residential use, but access and neighborhood opposition would probably work against it being platted and developed. It is also subject to speculation what would happen if the Homeowners Assocation simply failed to pay the taxes on the two parcels and the property went tax forfeiture. In that case, the City would in be in a position to acquire the parcel or see it acquired by a private property owner for development purposes. Staff would recommend that should the Commission determine to accept the parcels in question that it do so at the November Commission meeting pending contact of the immediately adjacent property owners. Second, that access to the parcel be provided for maintenance purposes without objection by property owners of Lots 5, 6 and 7, Block 1, Wilderness Run 1st Addition, and Lot 10, Block 1, ChesMar 1st Addition. These property owners, as previously mentioned, apparently have extended their backyards into the current 30' wide property area. v Y FOR COMMISSION ACTION: To deny acceptance of the gift, to accept the gift as presented, or to accept the gift with condition or provision as may be fitting. Respectfully submitted, Director of Parks Recreation KV /js LL '1